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06/25/1996FILE COPY 22795 Barton Road Grand Terrace r` California 92313-5295 i Civic Center e *� (909)824-6621 Fax (909) 783-7629 cr Fax (909) 783-2600 ;3 g "F Byron R Matteson 1 Mayor u � Gene Carlstrom �� 1Cay'� Mayor Pro Tempore Herman Hilkey Jim Smgley --'�` Dan Buchanan Council Members Thomas J Schwab City Manager June 25, 1996 7:00 p.m. 0 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 COUNCIL CHAMBERS fD TERRACE CIVIC CENTER Barton Road JUNE 25, 1996 700PM THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990 IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK'S OFFICE AT (909) 924-6621 AT LEAST 48 HOURS PRIOR TO TBE MEETING Call to Order - Invocation - Pledge of Allegiance - Roll Call - AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION CoNyENE Comm TNITv REDEVELOPMENT AGENCY Approval of 05-28-96 and 06-13-96 Minutes Approve 11 2 ADJOURN Approval of Check Register CRA062596 COMMUNITY REDEVELOPMENT AGENCY CITY COUNCIL MEETING Items to Delete Approve CONVENE 1 2 SPECIAL PRESENTATIONS A Recycling Family of the Month - May 1996 B Proclamation - Ron Christianson - Outgoing Lion's Club President 3 CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion I Approve A Approve Check Register No 062596 Ratify 06-25-96 CRA Action COUNCIL AGENDA it 06-25-% - PAGE 2 OF 11 AGENDA ITEMS STAFF RECCOMENDATIONS COUNCIL ACTION C Warve Full Reading of Ordinances on Agenda D Approval of 05-28-96, 06-11-96, and 06-13-96 Minutes Approve E Household Hazardous Waste Services Agreement Approve F Employee Benefits for Fiscal Year 1996-1997/Salary Approve Resolution G Approve Council Members' Attendance at the League of Approve California Cities Mayors and Council Members Executive Forum on July 17-19, 1996 in Monterey, CA 4 PUBLIC COMMENT 5 ORAL REPORTS A Committee Reports 1 Emergency Operations Committee (a) Minutes of 4-16-96 Accept B Council Reports 6 PUBLIC HEARINGS - 6.00 P.M. A Z-96-01, E-96-08, and Application for Zone Change From Approve C2, General Business District to CM, Commercial Manufacturing District, and an Application for Environmental Review 7 UNFINISHED BUSINESS A Recreation Program Update 8 NEW BUSINESS A Selection of Consultant Firm for the Update of the Approve/Award Circulation and Housing Elements of General Plan and Award Contract B Set Date for Fiscal Review Workshop 9 CLOSED SESSION None ADJOURN THE NEXT REGULAR CRA/CITY COUNCIL MEETING WILL BE HELD ON JULY 11, 1996 AT 6 00 P M AGENDA ITEM REQUESTS FOR THE 07-11-96 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 07-03-96 PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY N NUTES SPECIAL MEETING - MAY 28, 1996 A special meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 28, 1996, at 6 30 p m PRESENT: Byron R Matteson, Chairman Herman Hilkey, Agency Member Jim Smgley, Agency Member Dan Buchanan, Agency Member Thomas J Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, Secretary Bernard Simon, Finance Director Patnzia Materassi, Community Development Director Virgil Barham, Building and Safety Director Captain Denham, Sheriff s Department ABSENT: Gene Carlstrom, Vice -Chairman John Harper, City Attorney Fund CRA Capital Projects (32) Department General Operational Expense MOW CRA-96-24 MOTION BY AGENCY MEMBER BUCHANAN, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 4-0-1-0 (VICE-CHAIRMAN CARLSTROM WAS ABSENT), to approve the General Operational Expense Budget in the amount of $218, 725 Fund CRA Debt Service (33) Department Debt Service (300) CRA-96-25 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER HMKEY, CARRIED 4-0-1-0 (VICE-CHAIRMAN CARLSTROM WAS ABSENT), to approve the Debt Service Budget in the amount of $3,128,093 Fund CRA Low Income Housing_(34) Department CRA Low/Mod Housing Program (400) CRA-96-26 MOTION BY AGENCY MEMBER HICKEY, SECOND BY AGENCY O R A AGENDA ITEM NO. PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - TUNE 13, 1996 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 13, 1996, at 6 00 p m PRESENT: Byron R Matteson, Chairman Herman Hdkey, Agency Member Jim Smgley, Agency Member Dan Buchanan, Agency Member Lee Ann Garcia, Agency Member Thomas J Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, Secretary Bernard Simon, Finance Director Paftma Materassi, Community Development Director Virgil Barham, Building and Safety Director Lt Kyntsis, Sheriffs Department John Harper, City Attorney AB ENT: None APPROVAL OF MAY 23 1996 CRA MINUTES CRA-96-27 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER BUCHANAN, CARRIED 4-0-0-1 (Agency Member Garcia Abstained), to approve the May 23, 1996 CRA Minutes APPROVAL OF CHECK REGISTER NO CRA061396 CRA-96-28 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER HILKEY, CARRIED 5-0, to approve Check Register No CRA061396 ADOPT FY 1996-1997 BUDGET CRA-96-29 MOTION BY AGENCY MEMBER BUCHANAN, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to amend Low Income Housing Fund expenditure budget (Fund 34) in the amount of $2,700 for an increase in auto allowance for a total expenditure budget of $972, 810 and adopt a resolution for the 1996-1997 fiscal year budget of the CRA of the City of Grand Terrace with a m z a Z p 7imm PAGE 1 PENDING-C R A -APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY - ----- - - -- ----- - -- --- ---------- --- - DATE. JUNE 25, 1996 OUTSTANDING DEMANDS AS OF: CHEMNO. VENDOR P11241 BRENDA STANFILL P11249 STATE COMPENSATION INSURANCE FUND P11255 FIRST CALIFORNIA TRUST P11258 SUDDEN 1 HOUR PHOTO P11263 L J SNOW FORD 39997 ACCENT PRINT & DESIGN 40004 MICHELE BROWN 40006 DAN BUCHANAN 40011 COMPUTEAM 40014 EASTMAN KODAK COMPANY 40019 LEE ANN GARCIA 40021 HERMAN HILKEY 40024 HUMAN COMPUTER 40032 LUCHS & MIHELICH 40036 BYRON MATTESON 40040 PACIFIC BELL 40047 RIVERSIDE HIGHLAND WATER COMPANY 40053 JAMES SINGLEY 40054 SOUTHERN CA EDISON COMPANY 40055 SOUTHERN CA GAS COMPANY CHECK REGISTER NO: JUNE 25, 1996 DESCRIPTION BIRTHDAY BONUS WORKERS' COMPENSATION INSURANCE, MAY,199 LEASE PAYMENT ON 1991 BOND ISSUE PROCESS FILM, HOUSING REHABILITATION PROGRAM PRESENTATION CITY MANAGER AUTO, 1996 CROWN VICTORIA BUSINESS CARDS, ENGINEER ROOTER SERVICE, 11845 MT VERNON STIPENDS FOR JUNE, 1996 SMART PRINT SHARE FOR COMPUTERS MAINTENANCE/USEAGE ON KODAK COPIER STIPENDS FOR JUNE, 1996 STIPENDS FOR JUNE, 1996 CD-ROM DRIVES QUIET TITLE/DECLARATORY RELIEF FOR PROPERTY AT 21815 VIVIENDA STIPENDS FOR JUNE, 1996 PHONE, HOUSING REHABILITATION PROGRAM WATER FOR HOUSES UNDER REHABILITATION STIPENDS FOR JUNE, 1996 ELECTRIC, HOUSING REHABILITATION PROGRAM GAS FOR HOUSES UNDER REHABILITATION 062596 1000 29156 24,592 29 6551 26,119 76 2726 14500 15000 6466 11405 15000 15000 27600 40000 15000 3950 41910 15000 9450 1222 PENDIN - ITY PAGE 1 COUNCIL AP_P_ROVAL_ CITY OF GRAND TERRACE DATE. JUNE 25, 1996 CHECK REGISTER NO: 062596 OUTSTANDING_ DEMANDS AS OF: _ _ _ JUNE 25, 1996 CHECK NO, VENDOR DESCRIPTION AMOUNT P11238 PERS RETIREMENT FOR PAYROLL ENDING 5/31/96 5,67605 P11239 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 6/6/96 15401 P11240 COMCAST CABLEVISION CASH PAYMENTS FOR 6/6/96 6140 P11241 BRENDA STANFILL BIRTHDAY BONUS 4000 P11242 JEANNINE VASQUEZ BIRTHDAY BONUS 5000 P11243 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 6/10/96 3500 P11244 COMCAST CABLEVISION CASH PAYMENTS FOR 6/10/96 31327 P11245 PETTY CASH REIMBURSE PETTY CASH, CHILD CARE 35178 P11246 ERNIE HERNANDEZ JR DEPOSIT FOR CONCERT IN THE PARK 10000 P11247 AMERICAN OFFICE EQUIPMENT COPIER SUPPLIES FOR SUMMER YOUTH PROGRAM 5558 P11249 STATE COMPENSATION INSURANCE FUND WORKERS' COMPENSATION INSURANCE FOR MAY, 1996 1,824 35 P11250 STANDARD INSURANCE COMPANY DISABILITY INSURANCE FOR JUNE, 1996 80059 P11251 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 6/12/96 9884 n P11252 COMCAST CABLEVISION CASH PAYMENTS FOR 6/12/96 28 05 O P11253 CHRISTIE THIERRY PAYROLL ADVANCE FOR PAYROLL ENDING 6/14/96 56775 C P11254 MICON ENGINEERING/SHEA COMPANY FINAL PAYMENT FOR PICO PARK PROJECT 78,686 76 n P11256 ELIZABETH ESQUIVEL BIRTHDAY BONUS 5000 r P11257 SUB DEPOT LUNCH FOR VOLUNTEERS AT G T DAYS 24400 P11260 SPECIAL OLYMPICS CITY DONATION 20000 P11261 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 6/17/96 43152 0 P11262 COMCAST CABLEVISION CASH PAYMENTS FOR 6/17/96 13573 P11264 SPECIAL OLYMPICS CRIME PREVENTION DONATION 20000 39997 ACCENT PRINT & DESIGN BUSINESS CARDS, ENGINEER 2231 39998 MATTHEW ADDINGTON PLANNING COMMISSION MEETING, 6/6/96 5000 39999 ARNOLD'S BACKFLOW REPAIRS TO BACKFLOW DEVICES 9900 40000 BARR COMMERCIAL DOOR INC INSTALL ALARM ON LIBRARY DOOR 24143 PAGE 3 CITY OF GRAND TERRACE DATE. JUNE 25, 1996 OUTSTANDING DEMANDS AS OF. 40028 INTERSTATE BRANDS CORP 40029 LASER EXCHANGE 40030 LONG BEACH UNIFORM COMPANY 40031 BRIAN LOPEZ 40033 YOLANDA MARTINEZ 40034 MASUNE COMPANY 40035 SANDY MATHAY 40036 BYRON MATTESON 40037 MUNICIPAL MANAGEMENT ASSOC 40038 RAY MUNSON 40039 P C C 40040 PACIFIC BELL 40041 KATHY PIERSON 40042 POST TOOLS INC 40043 POSTMASTER-COLTON 40044 PRESS ENTERPRISE 40045 ADRIAN REYNOSA 40047 RIVERSIDE HIGHLAND WATER COMPANY 40048 DOLORES RUBIO 40049 COUNTY OF SAN BERNARDINO 40050 COUNTY OF SAN BERNARDINO 40051 COUNTY OF SAN BERNARDINO 40052 SIGNAL MAINTENANCE INC 40053 JAMES SINGLEY 40054 SOUTHERN CA EDISON COMPANY CHECK REGISTER NO: 062596 _JUNE 25. 1996 DESCRIPTION BAKERY GOODS FOR CHILD CARE 9250 LAZER CARTRIDGES FOR PRINTER 8615 UNIFORMS FOR CITIZENS PATROL 27804 REIMBURSEMENT FOR UNIFORM 10344 TRANSCRIBE TAPES FOR HISTORICAUCULTURAL COMMITTEE 22400 FIRST AID SUPPLIES 2790 REFUND, RECREATION PROGRAM 2800 STIPENDS FOR JUNE, 1996 30000 MEMBERSHIP FOR 1996 4000 PLANNING COMMISSION MEETING, 6/6/96 5000 CA DISABILITY GUIDEBOOK, BUILDING & SAFETY 4805 PHONES FOR CITY OWNED FACILITIES 47315 INSTRUCTOR, TINY TUMBLERS/GYMNASTICS 65200 SMALL TOOL, MAINTENANCE DEPARTMENT 17236 POSTAGE FOR METER 1,00000 AD FOR SUMMER YOUTH 11704 SCOREKEEPER FOR SLO-PITCH SOFTBALL 14000 WATER FOR CITY OWNED FACILITIES, PARKS, AND MERIDIANS 7,24387 REFUND FOR RECREATION PROGRAM 2000 BOOKING FEES FOR MAY, 1996 1,685 42 FUEL FOR CITY TRUCKS, EQUIPMENT AND CHILD CARE VAN 18840 DUMPING CHARGES FOR 4/16-5/15/96 48036 SIGNAL MAINTENANCE FOR MAY, 1996 36352 STIPENDS FOR JUNE, 1996 30000 ELECTRIC FOR STREET LIGHTS, BALL PARK LIGHTS, SIGNAL 3,71129 4 i v �—f CITY OF GRAND TERRACE CITY COUNCIL MINUTES SPECIAL COUNCIL MEETING - MAY 28, 1996 PENDING CITY COUNCIL APPROVAL A special meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 28, 1996 at 6 30 p m PRESENT: Byron R. Matteson, Mayor Herman Hilkey, Councilmember Jim Singley, Councilmember Dan Buchanan, Councilmember Thomas J Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patrizia Materassi, Community Development Director Virgil Barham, Building and Safety Director Captain Denham, Sheriff's Department ABSENT: Gene Carlstrom, Mayor Pro Tem John Harper, City Attorney The meeting was opened with the Pledge of Allegiance led by Councilmember Dan Buchanan 1996-1997 BUDGET REVIEW GENERAL FUND Fund General (10) Department. Council (110) CC-96-56 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 4-0-1-0 (MAYOR PRO TEM CARLSTROM WAS ABSENT), to approve the Council Budget in the amount of $40,075 Fund. General (10) Department City Manager (120) CC-96-57 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HICKEY, CARRIED 4-0-1-0 (MAYOR PRO TEM CARLSTROM WAS ABSENT), to approve the City Manager Department Budget in the amount of $129,445 COUNCIL AGmDA ITEM # �D t~ Council Minutes 05/28/96 Page 3 CC-96-64 MOTION BY COUNCILMEMEBER BUCHANAN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-0-1-0 (MAYOR PRO TEM CARLSTROM WAS ABSENT), to approve the Non -Departmental Budget in the amount of $254,781 Fund: General (10) Department. Community Development Department (370) CC-96-65 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 4-0-1-0 (MAYOR PRO TEM CARLSTROM WAS ABSENT), to approve the Community Development Department Budget in the amount of $165,755 Fund General (10) Department Law Enforcement (410) CC-96-66 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER HILKEY, CARRIED 4-0-1-0 (MAYOR PRO TEM CARLSTROM WAS ABSENT), to add a seperate line item for an additional $35,000 to cover county Administrative overhead CC-96-67 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCIIMEMBER HIII(EY, CARRIED 4-0-1-0 (MAYOR PRO TEM CARSLTROM WAS ABSENT), to approve the Law Enforcement Budget in the amount of $1,125,252 Fund General (10) Department Recreation Services (4301 CC-96-68 MOTION MY COUNCILMEMBER SINGLEY, SECOND BY COUNCELME MER BUCHANAN, CARRIED 4-0-1-0 (MAYOR PRO TEM CARLSTROM WAS ABSENT), to approve the Recreation Services Budget in the amount of $178, 375 Fund General (10) Department Child Care Services (4401 CC-96-69 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-0-1-0 (MAYOR PRO TEM CARLSTROM WAS ABSENT), to approve the Child Care Services Budget in the amount of $639,607 Fund General (1Q) Department Park Maintenance (45M CC-96-70 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-0-1-0 (MAYOR PRO TEM CARLSTROM WAS ABSENT), to approve the Park Maintenance Budget in the t , Council Minutes 05/28/% Page 5 CARLSTROM WAS ABSENT), to approve the Park and Recreation Committee Budget in the amount of $200 Fund. General (IQ) DQ=ent Emergency Operations Committee (808) CC-96-77 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 4-0-1-0 (MAYOR PRO TEM CARLSTROM WAS ABSENT), to approve the Emergency Operations Committee Budget in the amount of $3,600 Fund. Storm Dram (12) fartment Drainage Improvements (903) CC-96-78 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNICLMEMBER SINGLEY, CARRIED 4-0-1-0 (MAYOR PRO TEM CARLSTROM WAS ABSENT), to approve the Drainage Improvements Budget in the amount of $53,500 Fund. Park (13) Department Park F4ui ment 4441 and Park Projects (445) CC-96-79 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-0-1-0 (MAYOR PRO TEM CARLSTROM WAS ABSENT), to approve the Park Equipment and Park Projects Budget in the amount of $500 Fund- Air Ouahty Improvement (15) Department- Air Ouahty Improvement 5001 CC-96-80 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCn-11 ER SINGLEY, CARRIED 4-0-1-0 (MAYOR PRO TEM CARLSTROM WAS ABSENT), to approve the Air Quality Improvement Budget in the amount of $31,000 Fund. Gas Tax (16) Department Road Maintenance (900) CC-96-81 MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-0-1-0 (MAYOR PRO TEM CARLSTROM WAS ABSENT), to approve the Road Maintenance Budget in the amount of $319,750 Fund. Traffic Safety (17) Department School Crossing Guard (910) CC-96-82 MOTION BY COUNCILMEMBER, SECOND BY COUNCILMEMBER HICKEY, CARRIED 4-0-1-0 (MAYOR PRO TEM CARLSTROM WAS ABSENT), to approve the School Crossing Guard Budget in the amount of $2, 888 PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES SPECIAL COUNCIL MEETING - JIINE 11, 1996 A Special meeting of the City Council of the City of Grand Terrace was called to order in the Conference Room, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 11, 1996 at 7:00 p.m. PRESENT: Byron Matteson, Mayor Herman Hilkey, Councilmember Jim Singley, Councilmember Dan Buchanan, Councilmember Brenda Stanfill, City Clerk ABSENT: Thomas Schwab, City Manager John Donlevy, Assistant City Manager Bernard Simon, Finance Director Patrizia Materassi, Community Development Director Virgil Barham, Director of Building and Safety John Harper, City Attorney Council met to consider nominees for appointment to fill the unexpired term of Gene Carlstrom on the City Council to expire November, 1996. The City Council considered the following list of nominees: Larry Kidd Gerald Ellis Mike O'Connell Lee Ann Garcia CC-96-86 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 4-0, to appoint Lee Ann Garcia to the City Council to fill the unexpired term on the City Council to expire November, 1996. Mayor Matteson Directed staff to advertise for the vacancy on the Planning Commission as a result of the appointment of Lee Ann Garcia. r PENDING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE CITY COUNCIL MINUTES REGULAR COUNCEL MEETING - TUNE 13, 1996 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 13, 1996 at 6 00 p m PRESENT: Byron R Matteson, Mayor Herman Hilkey, Councilmember Jun Singley, Councilmember Dan Buchanan, Councilmember Lee Ann Garcia, Councilmember Thomas J Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Duwtor Patrma Materassi, Community Development Director Virgil Barham, Building and Safety Director Lt. Kyntsis, Sheriff s Department John Harper, City Attorney ABSENT: None The meeting was opened with invocation by Pastor Salim Ehas, Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Councilmember Jun Smgley Mayor Matteson announced that the City Council appointed Lee Ann Garcia at their special meeting held on Tuesday, June 11, 1996 to fill the vacancy on the City Council City Clerk Stanfill swore in Lee Ann Garcia and presented her with a certificate of appointment SPECIAL PRESENTATIONS 2A Proclamation - Stater Brothers 60th Anniversary Mayor Matteson announced that Stater Brothers was founded sixty years ago in Yucaipa and has been in Grand Terrace since 1974 He read the highlights of the proclamation listing their accomplishments CONSENT CALENDAR Council Minutes 06/13/96 Page 3 CC-96-90 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCELMEMBER BUCHANAN, CARRIED 5-0, to accept the Crime Prevention Committee minutes of February 12, 1996, March 11, 1996, April 8, 1996 and May 13, 1996 Councilmember Hilkev, welcomed Lee Ann Garcia to the Council and stated that she is very qualified and already involved in the League of California Cities He reported that there is a special Crime Prevention Committee meeting on Monday, June 17, 1996 and two councilmembers will be there There is a League of California Cities Policy meeting on June 21, 1996 and stated that he received an agenda, however, the bills that are going to be discussed are not listed so he is unable to discuss them with Council Councilmember Smglev, reported that he attended the San Bernardino County Gang and Drug Task Force on the first Wednesday of the month at the Sheriff's Office They are looking into a number of ways to deal with juvenile crime and the adolescence era They are addressing four grants that are going to different communities and specific school districts. He also reported that he attended the SANBAG meeting, the new General Manager for SANBAG will be announced on July 10, 1996 at their special meeting that will be held in Victorville He stated that there is a bill sponsored by Senator Brulte dealing with donating one dollar of state income tax back for law enforcement This bill is called citizen option for public safety and is assembly bill 3229 and the distribution would be 12 5 % to the County Sheriff's Department for jail operations, 12 5 % to the County District Attorney's Office, 75 % to City Police Departments and County Sheriff's Departments in proportion to the relative population of unincorporated areas There are safeguards that would make sure that these funds go where they are suppose to go He also welcomed Lee Ann Garcia to the City Council Councilmember Buchanan, reported that he participated in the Grand Terrace Day's parade and fair and felt that it was a very enjoyable event and thanked and commended Tonya Nelson and all of the volunteers that helped to make this event possible He reminded everyone that fireworks are illegal in the City of Grand Terrace He gave a brief update on the sewer rate issue, reporting that the Colton city Council at their meeting last week adopted the first reading of an ordinance setting a new fee schedule for the City of Colton and the City of Grand Terrace although it was done as a procedural matter and continued the whole discussion of the issue until June 17, 1996 It is the anticipation that they will make a rate increase for their rate payers and a lower rate increase for the City of Grand Terrace and we will need to consider and adopt a new rate increase Grand Terrace bills our customers individually and the City of Colton bills the City of Grand Terrace on behalf of everyone that we service He also welcomed Lee Ann Garcia to the City Council and commended all four candidates that were interested in filling the vacancy Council Minutes 06/13/96 Page 5 CC-96-92 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to approve the second reading of an Ordinance of the City Council establishing regulation governing integrated waste management, including refuse collection and disposal services within the City, authorizing the furnishing of such services by the City or pursuant to francluse or permit, and repealing Municipal Code Chapter 5 42 NEW BUSINESS 8A A ftt FY 1996-1997 Budeet CC-96-93 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER BUCHANAN, CARRIED 3-1 (MAYOR MATTESON AND COUNCILMEMBER HMKEY VOTED NO), to approve the budget of $39,000 for Summer Youth Employment Training Program (Fund 27) and approve all other changes to the Preliminary City Budget and adopt a Resolution for the 1996-1997 Fiscal Year of the City of Grand Terrace with estimated revenues of $4,562,903, use of available fund balance of $394,269, mterfund transfers of $115,000, for a total source of funds of $5,072,172 and total estimated expenditures of $4, 874,160 8B Award Contract - Bike/Pedestrian Lane Grant Project CC-96-94 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCIIMEMBER SINGLEY, CARRIED 5-0, to award the contract to David Evans and Associated as the design firm for the Bike /Pedestrian Lane project 8C Reappointment of Committee Members CC-96-95 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER IELKEY, CARRIED 5-0, to reappoint Phil Spisak, JoAnn Johnson, and Dick Rollins to the Crime Prevention Committee with terms to expire on June 30, 2000 CC-96-96 MOTION BY COUNCILMEMBER GARCIA, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to reappoint Ann Petta, Pauline Grant, and Colleen Edmundson to the Historical and Cultural Activities Committee with terms to expire on June 30, 2000 CC-96-97 MOTION BY COUNCILMEMBER BUCHANAN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to reappoint Dick Rollins to the Parks and Recreation Committee with terms to expire on June 30, 2000 Council Minutes 06/13/96 Page 7 CRA/City Council Meeting which is scheduled to be held on Monday, June 24, 1996 CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace CRA ITEM () COUNCIL ITEM (XX) MEETING DATE Apnl 9, 1996 SUBJECT HOUSEHOLD HAZARDOUS WASTE SERVICES AGREEMENT RENEWAL Recommendation: FUNDING REQUIRED XX DISCUSSION Attached for the consideration of the City Council is a Contract Renewal for the provision of Household Hazardous Waste Service from the County of San Bernardino County Frye Department: Under the proposed agreement, the County will manage and supervise the collection and drop-off of all household hazardous waste. The services include collection at the San Bernardino Collection Center, disposal of the waste and the development of all regruied reports to the State of Calrforma. Staff is recommending approval of the one (1) year agreement based on the past experience, of excellent service and the overall economy of the contract FECAL BWACI' - - I The agreement cost. is $9,800 which m included m the 1996-97 Budget. STAFF RECOMNMNDATION That the City Council 1 Approve the contract renewal for Household Hazardous Waste Services with the San Bernardino County Fire Department; and 2 Authorize the City Manager to execute the agreement CITY OF GRAND TERRACE CITY COUNCIL AGENDA REFOR TCOUNCIL ACEtl1®A irEM # E 'FOR cauNry USE aft y of San Bernardino F A S STANDARD CONTRACT '--,gI., the Name Phone E New Vendor Code Dept Contract Number M Cnange I Sir��++ A X Cancel 106 County Department County Service Dept Orgn Contractors License No Area 70 Consolidated Fire r)istrict County Department Contract Representative Ph Ext Amount of Contract Fonda Whittake Fund Dept Organization 1106 Appr Obi/Rev Source Activity GRC/PROJ/JOB Number SRX Commodity Code Estimated Payment Total by Fiscal Year FY Amount 1/0 FY Amount 1/0 Project Name Household Hazardous _ _ Waste Agmt. w/out lCollection Center I_ CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called ountv, and or Social Security No hereinafter called CITY IT ISIHEREBY AGREED AS FOLLOWS (Use sper below and additional bond sheets. Set forth ssrvrce to be rendered, amount to be paid, manner of payment time for perfonmance or comp/etiom detem%natiorr of satisfactory performance and cause for termination, otherterms and conditions, and attach plans, specta5catrons and addenda, if any l FOR CITIES WITHOUTA COLLECTION CENTER HOUSEHOLD HAZARDOUS WASTE AGREEMENT IT IS HEREBY AGREED TO AS FOLLOWS: This agreement is made and entered into between the San Bernardino County Service Area 70 Consolidated Fire District (CSA 70 CFD), hereinafter referred to as "County" and the City of Grand Terrace hereinafter referred to as the "City" RECITALS: WHEREAS, the California Public Resource Code requires Cities and Counties to prepare a Household Hazardous Waste Element which identifies a program for the safe collection, recycling, treatment and disposal of hazardous wastes which are generated by households in the city or county and which should be separated from the solid waste stream, and, WHEREAS, the County of San Bernardino and each of the Cities in the County have developed household Hazardous Waste Elements (HHWE) which identify a county -wide cooperative program for the management of Household Hazardous Waste, and, 02 12311 000 Rev 11191 Waiver of Subrogation Rights - City shall require the carriers of the above required coverages to waive all rights of subrogation against the County, its officers, employees, agents, volunteers, contractors and subcontractors Policies Primary and Non -Contributory - All policies required above are to be primary and non-contributory with any insurance or self-insurance programs carried or administered by the County Proof of Coverage - City shall immediately furnish certificates of insurance to the County Department administering the contract evidencing the insurance coverage, including endorsements, above required prior to the commencement of performance of services hereunder, which certificates shall provide that such insurance shall not be terminated or expire without thirty (30) days written notice to the Department, and City shall maintain such insurance from the time City commences performance of services hereunder until the completion of such services Within sixty (60) days of the commencement of this Agreement, the City shall furnish certified copies of the policies and all endorsements Insurance Review - The above insurance requirements are subject to periodic review by the County The County's Risk Manager is authorized, but not required, to reduce or waive any of the above insurance requirements whenever the Risk Manager determines that any of the above insurance is not available, is unreasonably priced, or is not needed to protect the interests of the County In addition, if the Risk Manager determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Risk Manager is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the County, inflation, or any other item reasonably_ related to the County's risk Any such reduction or waiver for the entire term of the Agreement and any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this Agreement City agrees to execute any such amendment within thirty (30) days of receipt 4 Contract Compliance - City agrees to comply with the provisions of the Affirmative Action Compliance Program of the County of San Bernardino and rules and regulations adopted pursuant thereto Executive orders 11246, 11375, 11625, 12138, 12432, 12250, Title VII of the Civil Rights Act of 1964, the California Fair Employment Practice Act, California Public Contracts Code 2000 and the San Bernardino County M/WSE Policy No 11-15, and other applicable Federal, State and County laws, regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted Information on these rules and regulations may be obtained from the Contract Compliance Officer of the County of San Bernardino at (909) 386-8689 RESPONSIBILITIES AND DUTIES OF THE COUNTY 5 The County will continue to operate a comprehensive Household Hazardous Waste Program for the safe collection, recycling, treatment and disposal of household hazardous waste The County program shall be based on a Central Processing Facility and a regional network of collection centers sited so as to provide safe convenient service to the public in a cost- effective manner Pane 3 ` J DATE: June 18, 1996 STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (xx) MEETING DATE: June 25, 1996 SUBJECT: EMPLOYEE BENEFITS FOR FISCAL YEAR 1996-97 FUNDING REQUIRED _X NO FUNDING REQUIRED The City Council met with the City Manager at the City Council Meeting of June: 23,. 1996 to discuss benefits for the employees for fiscal year 1996-97. Council approved the following - benefits for employees: 1. An actuarial valuation analysis from PERS to determine the cost of providing medical benefits for retirees. 2. To increase the Cafeteria Benefit Plan payment for Child Care employees that have tenure of five years and work forty hours per week from 10% to 14%. 3. To explore our options to provide an improved dental plan to enhance the orthodontia benefit. 4. To reclassify one of the Assistant Directors at our Child Care Center to School -Age Coordinator and to adjust the salary range to $1,924-$2,281 per month. 5. To extend by 5 % the top -end salary ranges for the Assistant City Manager, Finance Director, Community Development Director, Director of Building, Safety and Housing, City Clerk and Assistant to the City Manager. COUNCIL AGENDA 1'MM gJF 4 i r � RESOLUTION NO.96- �i A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLU- TION NO 95-16 AND ADJUSTING THE SALARY RANGES FOR THE EMPLOYEES OF THE CITY OF GRAND TERRACE CHILD CARE SERVICES WHEREAS, the City Council of the City of Grand Terrace has determined the need to adjust the salary ranges for the positions contained in this resolution, NOW, REFORE, the City Council of the City of Grand Terrace DOES HEREBY RESOLVE, DEL MINE, AND ORDER THE FOLLOWING. SECTION 1. Rescission - That Resolution No. 95-16 is hereby rescinded in its entirety SECTION 2. Classifications/Salary Ranges - That the following job classifications and salary ranges are hereby established for employees of the City of Grand Terrace, and sad salary ranges shall be effective July 1, 1996. TITLE Director of Child Care Services School -Age Coordinator Assistant Director Lead Teacher Teacher Bookkeeper Cook Teacher's Assistant ADOPTED THIS 25th day of June, 1996 Clerk of the City of Grand Terrace of the City Council thereof. $2,= $2,603 $2,985 .$19924 $2,103 $2,281 $1,667 $1,827 $1,983 $8.89 $9 53 $10.17 $6.98 $7 61 $8 27 $6 98 $7 61 $8 27 $6 24 $6 76 $7 28 $5 18 $6 96 $7 61 Mayor of the City of Grand Terrace and of the City Council thereof. 1 RESOLUTION NO. 96- Page 2 SALARY RANGE TITLE Secretary Buildmg/Safety Inspector Administrative Clerk Account Clerk Maintenance Worker Clerk Typist Receptionist Sr Recreation Leader Landscape Laborer Recreation Leader Scorekeeper Crossing Guard Recreation Aide ADOPTED TSIS 25th day of June, 1996 ATTEST City Clerk of the City of Grand Terrace and of the City Council thereof Minimum Midnomt Maximum $1,902 $21237 $2,574 $12.00 $14 00 $16.00 $1,812 $2,131 $2,451 $1,812 $2,131 $2,451 $1,772 $2,083 $2,398 $1,550 $1,821 $2,097 $1,362 $1,512 $1,660 $8 89 $9 53 $10 17 $7 35 $8.18 $9 00 $6 98 $7.61 $8.27 $6.98 $7 61 $8 27 $5 73 $6.55 $7 10 $5 18 $6.96 $7 61 Mayor of the City of Grand Terrace and of the City Council thereof City Manager's Department STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE June 25, 1996 SUBJECT APPROVE COUNCIL MEMBERS' ATTENDANCE AT THE LEAGUE OF 46, CALIFORNIA CITIES MAYORS AND COUNCIL MEMBERS EXECUTIVE FORUM ON DULY 17-199 1996 IN MONTEREY, CA. FUNDING REQUIRED The Grand Terrace City Council has been invited to attend the League of California Cities Mayors and Council Members Executives Forum, which willl be held in Monterey, Ca. on July 17-19., 1996 To date, Council Members Herman Hilkey and Lee Ann Garcia have expressed interest in attendmg There are funds available in Council's travel budget to attend this conference. AUTHORIZE COUNCIL MEMBERS' ATTENDANCE AT THE LEAGUE OF CALIF- ORNIA CITIES MAYORS AND COUNCIL MEMBERS EXECUTIVE FORUM ON DULY 17-19, 1996 IN MONTEREY, CA. TS yjm COUNCIL AGENDA ITEM #� RECEIVED EMERGENCY OPERATIONS COMMITTEE CITY OF GRAND TERRACE CITY CLERK'S DEpT, April 16, 1996 CALL TO ORDER: The meeting was called to order by Tim Hodder in the absence of Gary Eldridge at 7 45 p in. APPROVAL OF MINUTES: Mmutes of the March 19,1996 meeting were approved. lbiII1ZBERS PRESENT: Vic Pfennighausen, Michelle Devour., Eileen Hodder, Darla Wertz, and Tim Hodder John Donlevy .OUNCIL LIAISON REPORT: The Red Cross has a program for providing slide shows, video instruction and brochures for disaster preparedness The material is ready to provide training to the public. Most ofthe material is fixe� and includes specialized training and information for groups such as semors, children, and renters John met with the County EOS and they have provided two handheld Yaesu transceivers identical to the ones we currently have Including several accessories Some of the radio equipment will be moved to City Hall due to the increasing capital mvestment and the tighter security at that facility The OASIS computer is currently being installed at the County EOC The system will be used during the county wide drill in October John is going to discuss wAuumg the "Quake Cottage" for Grand Terrace Days. COUNCIL AGENDA ITEM # 5� I c, CITY Commututy Development Department a^^ y v xhw ;c }.v. r• L i ,. {w. C tn/ ,a t } h r.• ., Y 1 { ^ L tb, 't}4\. }Y '{\{ ,t { } } x i x /� t, „r{ • R• , t �vv w y �Y�`� J`r2 £ {4{a ��xt .�}� t � h p} t, r ♦., wv Y'2 MF tr {,M ��C :.r{ }^`3$Sv°�Y��'�}t'�4 �i t ��• {oil+ fl ti{, O .x3 F � >'�x'• } y,� " "-.. 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V , , �t�, } ."' {. .�{� vk vst , /AC, �% } `SLvf^, hV { Txt :v �' xh /�'v {v `•{ } t O 4/ � C r� yhv}'�t" +/{. h�� ..� +� }r trr{.r •v.5f ^'}. ti v'+n ITEM ( ) COUNCEL ITEM (X ) REQUIRED MEETING DATE June 25, 1996 NO FUNDING REQUIRED X Z-96-01, E-96-08, and application for zone change from C2, General Business District to CM, Commercial Manufacturing District, and an application for Environmental Review. .TTON Approval based on Conditions of Approval June 6, 1996, the Planning Commission reviewed and recommended the City Council approve this project as proposed, lect to staff conditions of approval (please refer to City Council Ordinance - Attachment -1) ie applicant is proposing to change the existing zoning on the subject parcels from C2 to CM The current zoning of C2 (General isiness District) is to promote development of general commercial uses only The CM (Commercial Manufacturing) provides for development of combined commercial and light manufacturing uses In other words, uses permitted in the C2 zone are allowed the CM zone, and uses permitted with a Conditional Use Permit in the C2 zone are also permitted in the CM zone with a CUP practice the proposed zone change consist of including Commercial Manufacturing uses into a General Business District; however, oly those manufacturing uses which operate free of objectionable noise, dust, odor, or other nuisances could locate in this mixed e development zone' (Chapter 18 36 section 18 36 010-Purpose) The amendment would significantly increase development Portumties in the area. ie proposal includes four (4) parcels along Commerce Way with a combined total of approximately 5 acres Presently, the owner preparing appropriate applications for a new warehouseloffice building just east of the Johnstone Plumbing Supplies Building on immerce Way The owner is also in the process of signing a long term lease with Superior Pool Products, Inc of Anaheim to cupy the new facility This proposal is consistent with the General Plan more detailed information such as Location Maps, Zone Change Ordinance, and Mitigated Negative Declaration, se find the Planning Commission report dated June 6, 1996 in Attachment - 2 Community Development Department and the Planning Commission unanimously recommend the City Council )ve the aforementioned project based on the associated conditions of approval attached to the Zone Change Ordinance 22795 Barton Road - Grand Terrace, California 92313 \1, ORDINANCE NO. AN ORDINANCE OF THE CITY OF GRAND TERRACE ADOPTING ZONING AMENDMENT Z-96-01, CHANGING FOUR (4) PARCELS IN THE C2 ZONE TO THE CM ZONE FOR LIGHT MANUFACTURING AND RETAIL USES, AND E-96-08 ENVIRONMENTAL REVIEW AND ASSOCIATED NEGATIVE DECLARATION WHEREAS, the City Council of Grand Ten -ace approved the Zoning Ordinance on June 27, 1996; and WHEREAS, the proposed Zoning Amendment Z-96-01, and Negative Declaration E-96- 8, are attached to the Zoning Ordinance, and WHEREAS, the proposed amendment is to change four (4) parcels in the C2 Zone to the CM Zone to allow light manufacturing with combined retail use, and WHEREAS, one parcel is located on north side and three on the south side of Commerce Way, west of 11ichigan Street and east of I-215 freeway located in the City of Grand Terrace; and WHEREAS, the assessors parcel numbers are respectfully 277-451-17 & 277-452-5,6, & 7, and WHEREAS, the project conditioned to required all future development in the subject area consist of a Site and Architectural Review to ensure structures are adaptable (compatible) to mixeduse development. For example, a structure designed for a light manufacturing uses will be required to incorporate design elements (pedestrian amenities, budding articulation, and extra landscaping) that are conducive to general commercial uses thereby allowmg both uses to compliment each other in the subject area, and WHEREAS, only those CM wholesale uses with 30% volume of sales taxable revenue are permitted in this ordinance therefore protecting City tax revenues from the area, and WHEREAS, in accordance with the provisions of the California Environmental Quality Act, a Mitigated Negative Declaration has been prepared for this project and has been approved by the Planning Commission and considered by the City Council, and WHEREAS, the Planning Commission held a properly noticed public hearing on June 6, 1996, and WHEREAS, the Planning Commission, at its meeting on June 6, 1996, recommended to the City Council the proposed Zoning Amendment here in attached amending the Zoning Map to incorporate four (4) parcels from C2 Zone District to -CM Zone District be approved and adopted A TT A f'AMT.NT - 1 amount to retail tax generated each year and each year thereafter for next five (5) years of operation Minimum of 4 feet of Right -of -Way shall be dedicated on each side of Commerce Way providing an 80 foot total Right -of -Way to allow 1) installation of street signs, trees and landscaping, and 2) to provide continuity of street scape compatible with C2 and CM uses 4 Submit a TIA (Traffic Impact Analysis) report to comply with County of San Bernardino within 3 months from City Council zone change approval Community Development Staff will provide copy of CMP regulations for TIA reports to be followed 5 Compliance with all recommendations listed in the Building and Safety/Public Works memorandum to the City dated April 15, 1996 (Attachment - A) 6 Compliance with all recommendations listed in the California Department of Forestry and Fire Protection memorandum to the City dated April 16, 1996 (Attachment - B) 7 + (Land Use #9 Env Initial Study) All future projects in the subject area shall consist of a Site and Architectural Review to ensure shuctures are adaptable (compatible) to mixed use development: For example, a structure designed for light manufacturing uses will be required to mcorporate design elements (pedestrian amenities, building articulation, and extra landscaping) that are conducive to general commercial uses thereby allowing both uses to compliment: each other in the subject area. Responsible Agency- Grand Ten -ace Community Development Department. Time line When specific projects are approved by Planning Commission and/or Community Development Department. 8 + (Human Health #17 Env Initial Study) All project associated with hazardous material (distribution, storage, and sale) shall be conditioned to be cleared by responsible permitting agencies Responsible Agencies (but not limited to) Regional Water Quality Board, Air Quality Management District, San Bernardino County Environmental Health Department, and San Bernardino County Department of Forestry and Fire Services Time line When specific projects are approved by Planning Commission and/or Community Development Department 9 + (Air Emissions #21C Env Initial Study) �}1 S d pI JA 1 d4 5 )) f I 5 Responsible Agency Grand Terrace Community Development Department. Time line When specific projects are approved by Planning Commission and/or Community Development Department 11 * (Transportation #21 C Env Initial Study) All new projects shall make payment of Traffic Impact Fee whenever the fee is installed by the City, in proportion to amount of trips generated by the development The City of Grand Terrace guarantees a fee range of $10 -$20/ per each two (2) way trip generated by the commercial and/or industrial project Responsible Agency- Grand Ten -ace Community Development Department Time line When specific projects are approved by Planning Commission and/or Community Development Department 12' (Aesthetics #21 C Env Initial Study) All future projects in the subject area shall be subject to a Site and Architectural Review to ensure structures are adaptable (compatible) to mixed use development For example, a structure designed for light manufacturing uses will be required to incorporate design elements (pedestrian amenities, building articulation, and extra landscaping) that are conducive to general. commercial usesthereby allowmg both uses. to compliment each -othw in the subject area. Responsible Agency. Grand Terrace Community Development Department Time line When specific projects are approved by Planning Commission and/or Community Development Department 13 Waste Management Goals Prior to issuance of building peanuts, project waste management plans shall be provided to the Community Development Department for the records, and in order to comply with the City of Grand Terrace Source Reduction and Recycling Element, and if applicable Household Hazardous Waste Element programs 14 Upon approval of these conditions of approval and prior to becoming final and binding the applicant/property owner must sign an acceptance letter, winch will be prepared by staff WHEREAS, the City Council held a properly noticed public hearing on June 27, 1996, for the approval of Z-96-01 and E-96-08 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS Section 1 Proposed Zoning Amendment Z-96-01 as illustrated on map here in attached as Attachment A, is approved and adopted by the City Council. Community Development Department Pursuant to the California Environmental Quality Act, a Negative Declaration is hereby filed on the below referenced -project, on the basis that said project will not have a significant erect on the environment. DESCRIPTION OF THE PROJECT: Z-96-01, E-96-08 and application for a Zone Change and Environmental Review for four parcels along Commerce Way APPLICANT:, C Y Development Co_ LOCATION: Commerce Way, Grand Terrace, CA 92313 - (Parcel Map No 3803) APN 277-451-17, and 277- 452-05, 06, and 07 (One parcel on north side of Commerce Way and three parcels on the south side) Between I 215 Freeway and Michigan Street just south of Barton Road, and north of Rene Lane FINDING OF NO SIGNIFICANT EFFECTS: Based on the attached Initial Study, there is no substantial evidence that the project will have a significant impact on the environment. (/17 & &,- - Pa=a. Materassi Community Development Director City of Grand Terrace lm c \wp61\. \p1anning\envron\e9608 nd 6-6--194 6 Date 22795 Barton Road - Grand Terrace, California 92313-5295 - (909) 824-6621 % Maybe N2 d 'Ile destruction, covering or modification of any unique geologic or physical features? IP( e. Any substantial increase in wind or water erosion of soils, X either on or off site? f. Changes in deposition or erosion of beach sands, or changes in situation, deposition or erosion which may modify the channel of a river or stream or the bed of the ocean or any bay, inlet or lake? g. Exposure of people or property to geologic hazards such as earthquaioes, landslides, mudslides, ground fa#urn, or similar hazards? _ ` 1� 2. Air. Wi71 tha proposal result in: It.. Substantial air emissions or deterioration of ambient air quality'! b. 11w creation of objectionable odors? C. Alteration of air movement, moisture or temperature, or any change in climate, whether locally or regionally? 3. Water. Will the proposal result in: a. Substantial changes in currents, or the course or direction of water movements, in either marine or fresh waters? 2 S. 6. 8. YZ Maybe N4 b Reduction of the numbers of any unique, rare or endangered species of plants? c Introduction of new species of plants into an area of native vegetation, or in a bamer to the normal replenishment of existing d. Substantial reduction in acreage of any agricultural crop? Animal Life. Will the proposal result im L Cbange in the diversity of species, or numbers of my species of animals (buds, land animals including reptiles, fish and shellfish4 benthic organisms or EMS")? b. Reduction of the numbers of say unique, rave or endangered species of animals? C. Deterioration to existing fish or habitat? wildlife Nose. Will the proposal result ur: L Increases In existing noise levels? b. Exposure of people to severe noise Levels? Light and Glare. Will the proposal substantial light produce new or glare? Land Use. Will the proposal result in a substantial alteration of the present or planned land use of an area? 4 d. Alterations to present patterns of circulation or movement of people and/or goods? �( C. Alterations to waterborne, rail or air traffic? f. Increase in traffic hazards to motor vehicles, bicyclists a ? 14. Public Services. Will the proposal have substantial effect upon, or result is a need for new or altered governmental -'services in any of the following arras: a. Fire protection? b. Police protection? `0, o :. schools? d. Parks or other recreational facilities? • C. Maintenance of public facilities, including roads? f. Other governmental services? 15. Energy. Will the proposal result in: a. Use of substantial amounts of fuel or energy? b. Substantial increase in demand upon existing sources of energy, or require the development of new sources of energy? n 16. Utilities. Will the proposal result in a need for new systems, or substantial • alterations to the following utilities: 6 21. � � b will the Proposal c+estilt m adverse physical or aesthetic effects to a prehistoric or historic building, structure or object? C. Does the proposal have the potential to cause a physical change which would affect unique ethnic cultural values? d. Will the proposal restrict existing religious or sacred uses within the potential impact area? Mandatory Findings of Significance: a_ Does the project have the potential. to degrade the quality Of the enWronmeM wally reduce the habitat of a fish or wildlife gmes,, cause a ff* or wildlife popubtion to drop below self-sustaining Ievels, threaten to eliminate a plant or animal or eliminate important examples of the major periods of California history or prehistory? b. Does the project have the Potential to achieve short-term, to the disadvantage of long-term, environmental goals? (A short- term impact on the I irnnmeat is one which occurs in a relatively brief, definitive period of time while long -tam impacts will endure well into the fugue.) C. Does the project have impacts which are individually limited, but cumulatively considerable? (A project's impact on two or a 1. DISCUSSION OF ENVIRONMENTAL EVALUATION Name of Proponent: C-Y Development Address/Phone Number of Proponent: 222 E. Olive Ave., Ste 5B. Redlands, CA M73 (909) 793-3515 Date Study Completed for Posting: Agency Requuring initial Study Name of Proposal. Location of Proposal Earth. Will the proposal result in: April 9,19% City of Grand Terrace Z-96-84 Commerce Way Zone Change from C2 to CM One parcel on north side and three on the south side of Commerce Way, west of Michigan street, located in the City of Grand Terrace, CA. (Pared Map 3803, Parcels: 3, 5, C and 7) and/or (APN: 277451-17 dr 452- -%6,&7) a-g. Unstable Earth Conditions, changes in geological substructures, disruptions, displace, substantial changes in topography, destruction, coveting of any unique geologic or physical features, substantially increase in wind or water erosion of sods, erosion of beach sands or increase exposure of people or property to seismic hazards? No. The zone change from CZ to CM will not result or create unstable earth conditions or result in changes to geologic substructures as no alterations to the existing topography is proposed. This is due to the zone change being only for the inchudon of Commerd, Manufacturing uses into a General Business District, and any potential impacts will be reviewed in accordance to CEQA when specific projects are submitted on a one -by -one basis. The fear subject parcels are part of an approved Pawl Map No. 3803, which include some street improvements such as curbs gutters and drainage facilities. F.xbftg topography on the subject area is moderately fiat with graded building pads per approved Parcel Map No. 3803. Future projects will include minor grading for building foot prints and property drainage and be conditioned to comply with proper grading and drainage practices to prevent erosion. Ace Will the proposal result m: a-c. Substantial air emissions or deterioration of ambient air quality, creation of objectionable odors, alteration of air movement? No. The zone change from CZ to CM will not after the current air quality or air flow or movement V the region. This is due to the zone change being only for the includon of Commercial Manufacturing uses into a General Business District, and any poteatW Impacts will be reviewed in accordance to CLQA when specific projects are submitted on a one -by -one bads. manufacturing uses which operate free of objectionable noise, dust, odor, or other nuisances could locate In this mixed use development zone". The General Plan designates the subject arm as GC (General Commercial) which Includes both C2 and CM land uses. Mitigation Measure: All future projects In the subject area shall consist of a Site and Architectural Review to ensure structures are adaptable (compatible) to mixed use developmeaL For example, a structure designed for light manufacturing uses will be required to Incorporate design elements (pedestrian amenities, building articulation, and extra landscaping) that are conducive to general commercial usa thereby allowing both uses to compliment each other In the subject area. 9 Natural Resources. Will the proposal result in. a-b Substantial increase in the rate of use of any natural resources or depletion of any nonrenewable natural resource: No. The zone change from C2 to CM will not result In a substantial increase or depletion of any natural resources. This is due to the zone change being only for the Inclusion of Commercial Manufacturing uses into a General Business District, and any potential Impacts win be reviewed in accordance to CEQA when specific projects are submitted on a one -by -one baste 10. Risk of UpseL Will the proposal result in. a-b: Rult ofan explosion,, rdatseof hazardous substances or iaterfa cm with an emergency response place. No. The zone change from C2 to CM wilt not result in the rdew of hazardous materlale or -create risk of an explosioi. This Is due to the zone change being only for the Inclusion of Commercial Manufacturing uses into a General Business District, and any potential impuft WE be reviewed in accordance to CEQA when specific projects are submitted on a one-by-oae basis 11 Population. Will the proposal alter the location, distribution, density or growth rate of the human population of an area? Na. The zonechange from C2 to CM will not alter the location or change population of an area as there Is no new creation of residential areas. This is due to the zone change being only for the Inclusion of Commercial Manufacturing uses into a General Business District, and any potential impacts will be reviewed in accordance to CEQA when specific projects are submitted on a one -by - one basis. 12. Housing. Will the proposal affect casting housing or create a demand for additional housing? No. The zone change from C2 to CM will not create the need for residential developments This is due to the zone change being only for the inclusion of Commercial Manufacturing uses into a General Business District, and any potential impact will be reviewed in accordance to specific projects are submitted on a one -by -one bask. A when 13 Transportatron/Curculaon. Will the proposal result m. a-C Generation of substantial additional vehicular movement, effect on existing parking fec:htres, impact on existing systems, alterations to present patterns of circulation or movement of people/md or goods and services? No. The zone change from C2 to CM wig not create substantial vehicular movement, affect existing parking facilities and systems, or alter the present patteraa of cireulatio■. This is die to the zone the public. TVs Is due to the fad that some Commercial Manufacturing businesses store hazardous material for sale and distribution and if not stored property those chemicals could be released by the cause of an accident (natural or human error} Mitigation Measure: All project associated with hazardous material (distribution, storage, and sale) shall be conditioned to be cleared by responsible permitting agencies, such as but not limited to, the Regional Water Quality Board, Air Quality Management District, San Bernardino County Environmental Health Department, and San Bernardino County Department of Forestry and Fire Services. 18 Aesthetics. Will the proposal result in the obstruction of any scenic vista or view open to the public or will the proposal result in the creation of offensive site? No. The zone change from C2 to CM will not obstruct any scenic vistas or view open to the public or crate an offensive site. This is due to the zone change being only for the Inclusion of Commercial! Manufacturing uses into a General Business District, and any potential impacts will be reviewed In accordance to CEQA when specific projects are submitted on a one -by -one basis. 19 Razeatm Will the proposal result man impact upon the quality or quantity of existing recreational opportunities? i No. The zone change from C2 to CM will not impact recreational opportanides. Thb is due to the zone change being only for the Inclusion of Commercial Manufacturing uses into a General Business District, and any potential impacts will be reviewed in accordance to CEQA when specific projects are submitted on a one -by -one basis. 20. Cultural Resources. a. Will the proposal resuttm the situation of or the destruction ofa. prehistoric or historic archaeological sloe? No. The zone change from C2 to CM will not involve any physical improvements or alterations of prehistoric or historic archaeological sites. Thb is due to the zone change being only for the inclusion of Commadal Manufacturing uses Into a General Business District, and any potential impacts will j be reviewed to accordance to CEQA when specific projects are submitted on a one -by -one bash. ' 21. Mandatory F'mdmgs of Significance. a. Does the project have the potential to degrade the quality of the environmental, substantially reduce the habitat of fish or wildlife species, cause fish or wildlife population to drop below self sustaining levels, thfeaten to eliminate a plant or animal community, reduce the number or restrict the range of a rare or Miangemd plant or animal or elmiinate Important examples of the major periods of California ifstory or pcehisoory? No.The zone change from C2 to CM will not degrade the quality of the environment fhb Is due to the zone change being only for the Inclasion of Commercial Manufacturing uses into a General Badness District, and any potentW impacts will be reviewed in accordance to CEQA when specific projects are submitted on a one -by -one basis. b Does the project have the potential to achieve short -tarn, to the disadvantage of long -tam, environmental goals? NO -The zone change from C2 to CM wiB not achieve short-term to the disadvantage of long-term environmental goals. This is due to the zone change being only for the Inclusion of Commercial Manufacturing uses into a General Business Dbtriet, and any potential Impacts wiD be reviewed in for potential impacts and conditioned by design or activity limitations to reduce cumulative noise impacts to ambient noise level. TransRgrtation/circulation Impacts may occur as parcel are developed in the subject area. The inclusion of Commercial Manufacturing uses Into the General Business District could generate additional truck traffic (heavy loads which have more ware and tear on the roads). 11owever, a mixed use development (Commercial Manufacturing and General Commercial uses) is likely to reduce trip generation in the subject area because the higher intensity an characteristics of General Commercial which generate greater vehicular and pedestrian trallk, and requires additional parking, but It is likely off -set by Commercial, Manufacturing which requires less parking and generates less vehicular and pedestrim traffic. The Zone Change could affect parking facilities cumulatively if in the event all parcels are developed for Commercial Manufacturing which will ultimately, eliminate thture General Commercial uses because the lack of sufficient parking spaces. Mitigation: All new projects shall make payment of Traffic Impact Fee whenever the fee is Installed by the City, in proportion to amount of trips generated by the development. The City of Grand Terrace guarantees a fee range of S10-S20/per each two (2) way trip generated by the commercial and/or Industrial project. Aesthetics on the subject parcels will vary dramatically from each other, because Commercial Manufacturing uses have unique spacial requirements for storage and assembly purposes, such as high ceiling for storage racks, and in some cum special fire resistant rooms for chemicals. They also require loading docks or large bay,garagedoors for loading and unloading delivery truck& Most Genera[ Commercial` uses need only minimal storage facilities with a large showroom area, and In most ass a one story structure is sufficient The only cumulative impacts on aesthetics occurs Wan the ttrtnre parcel are developed to accommodate Commercial Manufacturing type structures which are generally box like concrete tilt ups with very little articulation or landscaping which could result in an offensive area. Mitigation: All future projects in the subject area shall be subject to a Site and Architectural Review to ensure structures are adaptable (compatible) to mixed use development For example, a structure designed for light manufacturing uses will be required to incorporate design elements (pedestrian amenities, building articulation, and extra landscaping) that are conducive to general commercial uses thereby allowing both uses to compliment each other In the subject area. AD of these potential cumulative effects will be mitigated by enforcement of the City Zoning Code. The zoning code for CM districts states that "only those light manafacturing uses which operate tine of objectionable noise, dust, odor or other nuisances are permitted to locate in a mixed use am along with commercial uses." d. Does the project have envuonmental effects winch will cause substantial adverse effects on human beings, either duectly or urduectly? No. The zone change from C2 to CM wiD not cause substantial effects on human beings. This is due to the zone change being only for the inclusion of Commercial Manufacturing uses into a General Business District, and any potential impacts will be reviewed In accordance to CEQA when spedfie projects are submitted on a one -by -one basfa. his a1wp61%--\p1a=wgS nvao W60a.a i The General Plan land use designates the subject parcels and surrounding parcels as GC, General Commercial (refer to Attachment - D, General Plan Land Use Map) BACKGROUNDMISCUSSION: Director's Note: Ibis section of the report is to provide the Planning Commission with information on project background, code requirements, outside agency comments, staff development review process, and negotiations with applicant over pest two months. Oa March 27,1996 C-Y Development Company, the current property owner, submitted an phcation to rezone their properties along Commerce Way The proposal includes four (4) parcels with a combined total of approximately 5 acres. Presently, the owner is preparing 'ia - prate applications for a new warehouseloffice building just east of the Johnstone Plumbing supplies Building on Commerce Way The owner is also in the process of signing a long tern ilease with Superior Pool Products, Inc of Anaheim to occupy the new facility Ge eW Plan LMd Use and Zoning Analysis CM Commercial Mannufact rang vs. rr2J General Bmness District: a - The General Plan designates the subject area as GC (General Commercial) which includes C2 and CM land uses along the I-215 Freeway, and all the general and village commercial zones located in the Barton Road Specific Plan subarea. Due to the fact that i C2 and CM are incorporated into CG District, a General Plan Amendment is not required. This proposal is consistent with the General Plan. b) Toning' 0"2 The plicant is proposing to change the existing zoning on the subject parcels from£-M i to �� The current zoning of C2 (General Business District) is to promote development of general commercial uses only The CM (Commercial Manufacturing) provides for the development of combined commercial and light manufacturing uses. In other words, uses Permitted in the C2 zone are allowed in the CM zone, and uses permitted with a Conditional Use Permit in the C2 zone are also permitted in the CM zone with a CUP In practice the proposed zone change consist of including Commercial ManufiChumg uses j into a General Business Distract, however, "only those Manuses which operate free of objectionable noise, dust, odor, or other nuisances could locate in this mixed use development zone" (Chapter 18 36 section 18 36.010-Purpose). To ensure that a mixed use development occurs without any negative impacts, staff has proposed a condition that all future projects in the subject area shall be subject to a Site and Architectural Review to ensure they create an environment adaptable (compatible) to mixed use development. For example, a structure designed for light manufacturing uses will be required to incorporate exterior design elements (pedestrian amenities, building 2 J Zoning Comparison Analysu - C2 to CM Applicant: C-Y Development Inc. Zone: C2 CM Comments: Permitted Antique Shope Business support service Rezoning hom CZ to Uses: Apparel Store Communication services CM will allow a Appliance Store Public storage holitim muted use AM Music, and photograph studios and supply Research and development development to occur stores facilities given that CM permits Automotive related services -1) parts and Other uses which are permitted C2 uses that do not supplies in the CZ District without a require a CUP (uses Bakeries (retail only) CUP permitted in the C2 Barber and Beauty shops Other uses which are column are permitted Bicycle shops determined by the Planning in the CM column). Boole gift and stationary stores (other that Commission to be similar in adult related material) nature to a use listed in this Camera shop and film processing services section. Candy and confectionary stores (retail only) Carpet and floor covering stones China and glassware stores Convenience stores Curtain and drapery shops Delis and specialty food Storrs Drug stores and supermarkets Hardware _ stares Hobby and antt shops Ice Cream and yogurt shops Jewelry stores Lacey (sel[aervice) Leather goods and luggage storm Liquorstorm Nurseries and garden supply stars Office supplies stag Paint, Sian and wallpaper stores Pet shops Panting, bhieprmtmg and reproduction serviem Record, tape; and video storm (sales and rental) Restaurants r with the incidental serving of beer and wine (with out a cocktail lounge, bar, ent rtammeM or dancing) - Fang Food (wrthont a dnve-tleu) Shoe storm (sales and repair) Sporting goods storm Tailor shops Television, radio, VCR, stereo and CD component stares (Saks and repair) Toy stag Variety departanat stores Other uses which are determined by the Planning Comm== to be sunder in nature to a use listed in this sectim 4 possible which has the "average" potential of generating 2,405 ADT The following chart illustrates the methodology used to estimate the ADT Average Daily Trips (ADT) Source AQAD - Trip Reduction Ordinance Handbook - M 1 tnp = (home to work and work to home) Land Use: Average Unit Estimated AM Trip (Grass building (Generation Generation Sguam square Rate) X Rate per Footage): footage (Building area snit Meffia (area)* AUnrt) 14,455 Value) General Industrial (CM) 6 1,000 59,400 356 General Commercial (0) 75 1,000 59,400 Average of both uses 2,405 ADT 4 Cn r,: M ,M7. A TIA report is required to be prepared when ever a change of land use, a development project, or at the discretion of the Grand Terre Community Development Department a group of protects, are forecast to add or generate 250 (1,000 for retail uses orprojects) two way tops based on trip generation rates published for the applicable use or uses from an approved data sou m In the event the TIA report reveals that the project would add 80 or more 2-way peals hour trips to a Congestion Management Plan arterial within anotherjunsdiction or 100 2-way peak hour trips to a freeway, thatiunsdiction will be provided a copy of the TIA report by the City of Grand Tenxe (source: San Bernardino County, CW,1995 update)_ As a standard condition of approval staff is requiring all new projects make payment of a Traffic Impact Fee whenever the fee is installed by the City, in, proportion to amount of tops generated by the development. The City of Grand Terrace guarantees a fee range of S10 -$20/ per each two (2) way trip generated by the commercial and/or industrial project. In case TIA report indicates significant impacts to be mitigated these will be included in specific project conditions of approval. C hand, 30% of sales tax coming from CM uses installed at this time may turn out to generate some or more tax revenue at a time of need. Reviewing Agency Comments: The following responses have been received from the City' Revnewmg Agencies: The Building and Safety/Public Works comment's are included m their memorandum dated April 15,1996, refer to Attachment A. These comments address the requirement of right-of-way dedication. The CDF Fire Department's comments are included in their memorandum dated Apnl 16, 1996, refer to Attachment B. Director's Note: Thus section of the report is to request Planning Commission mpudnsolutm of unresolved ruum Unresolved nsoa are condit ioas of approval which retlactedher City Codes; reviewing agency commeaM and/or developmeatrevuw conditions applicant is not agreeable to, and staff has no authority to waive, or staff does not feel comfortable accepting aMhcaot's solution. These issues are the ores the Planning Commission should be most concerned wdh. Other project dews the Planning Commission should try to understand the facts which underimed staffresolutions ttuough the development review process, and try as much as possible to compliment the process, There are no Unresolved Issues m the project Staff is in full support of project based on research. and information provided in this report Applicant has cooperated and met all code requirements, design review recommendations, and responsible outside reviewing agencies concerns. Draft Conditions of Approval for Z,9"i An application for zone change from C2, General Business Disinct to Chid, Commercial Manufacturing District and a application for environmental review. Project Location: Commerce Way, Grand Terrace, CA 92313 - (Parcel Map No. 3803) APN: 277-451-17, and 277-452-05, 06, and 07 (One parcel on north side of Commerce Way and three parcels on the south side). Between I 215 Freeway and Michigan Street just south of Barton Road, and north of Rene Lane. 9 responsible permitting agencies. Responsible Agencies (but not limited toy Regional Water Quality Board, Air Quality Management District, San Bernardino County Environmental Health Department, and San Bernardino County Department of Forestry and Fire Services. Time line: When specific projects are approved by Planning Commission and/or Community Development Department 9 ® (Air Enussions #21 C Env Initial Study) 1. Specific projects shall be conditioned to be cleared by responsible permittmg agencies, such as but not limited to, the Air Quality Management District; San Bernardino County Environmental Health Department, and San Bernardino County Department of Forestry and Fire Services. Reviewing agencies would condition all new applicable businesses so cumulative impacts of air emissions are mitigated or eliminated. 2. All new development shall incorporate the following Transportation Control Measures (TCM) fmat TCM Ordinance No.14T, as applicable; to reduce vehicle trips thereby reducing air pollution and improvingair quality (selected TCMs are based on the potential size of new development in the subjectarea): Design Standards for Development: - (TCM B 1) Require bicycle parking facilities as a percentage of auto parking spaces in new development or require secured. lockers. Parking racks and secured lockers at a rate of 1 per 30 parking spaces with a minimum ofthree Mike racks; - (TCM B2) On -site pedestrian walkways and bicycle facilities to conned each building in the development to public streets; - (TCM B3) Require shower facilities for persons bicycling or walking to work. VInimum of one shower facility accessible to both men and women. Applies only to those project which genense 250 peals hour taps or CMP threshold (curren dy 250 peals hour trips as well); - (TCM B4) Passenger loading area in locations close to building entrances and so as not to interfere with vehicle circulation. Applies only to new development with at least 100 parking spaces. The Loading area should be equivalent to a minimum of 5 parking spacm - (TCM B5) Preferred parking facilities for vanpools are required and should have vertical clearance of no less than 9 feet. For new 10 Reduction and Recycling Element, and if applicable Household Hazardous Waste Element programs. 14 Upon approval of these conditions of approval and prior to becoming final and binding the applicant/property owner must sign an acceptance letter, which will be preps by staff. 00000000000000000000000 Director's Note: 1) Renew staff report and data provided to bade up staff recommendation; 2) should a Commissioner feel data provided is not sufficient to Ittstify approval please contact staff prior to the meeting so data can be assembled per your desue, 3) should the Commission feel comfortable with data provided, desrnption of negotiations with appBcm% and conditions of approval, than the role of the Plammg Commission is to support Staffs recommendations. Rcvisrans or additions to conditions are included to this option, and 4) the Planning Commission also has the options to deny or continue the proposal. Those options are not recommended by sta$ therefore there is no info provided to back up these options. Should the Planning Commission desire to deny or contmta proposal, then Planning Cummraioa's rok is to call. or request staff to provide sti& kformat m Inf=Mmwflt be p uvkM for tha meeting m dw event matact ismade wilt shffeariy and cine load permit, or tt will be provided by next meeting. Community Development Department recommends that the Planning Commission mmend to the City Council approval of the attached Ordinance and associated Negative laration subject to conditions of approval contained herein as Z-96-01 and E-96-08. 12 R CEIVED V OF & SAFETY, .IC WORKS ) HOUSING 22795 Barton Road Suite B Grand Terrace liformma 92313-5295 Civic Center (909) 825-3825 Fax (909)825-7506 MAY 0 7 f996 12-8 5261 & 124.1010 - Coffin MEMORANDUM TO: Patrizia Materassi, Community Development Director FROM: VirgilBarham, Director of Building and Safety/Public /Public Works �, 8 �Y DATE. April 15,1996 SUBJECT: Z-96-01 Zone Change C-2 to C-M Commerce Way, Four Parcels APN No. 277-451-17, 277-452-05, 277-452-06 and 277-452-07 j:1i11 � 1►tt7:�a��`k`�I�I�' BACKGROUND After reviewing the approved revised circulation element of the General Plan it provides for the existing street width to remain but indicates a 62' (foot) curb separation, m.reality the street only has a 60' (foot) curb separation, which would also be adequate for two lanes oftraffiic in each direction. Additionally the General Plan calls for an 88' (foot) right-of-way on Commerce Way, and the existing right-of-way 1s only 72' (feet). The right-of-way is not addressed in the General Plan and one could only conclude that some right-of-way is still required. The existing 72' (foot) right-of-way does allow for the 60' (foot) curb separation and a 6' (foot) wide sidewalk on each side, but no additional right-of-way for public trees, landscape and street signs. The following recommendations should be considered as conditions of approval for any project that may be planned for this parcel. Recommend that an additional 4' (feet) of right-of-way be dedicated on each side of the existing right-of-way providing an 80' (foot) total right-of-way for Commerce Way only along the limits of the amended portion of Commerce Way described in the General Plan. Two Fire Dept Ref "1 1) �- ( I WALLAJ R F-2A. In areas without water serving utilities, the fire protects n NFPA 1231 Systems shall be a minimum 5000 gallons with gray r 13R, or 13D fire sprinkler system See attached private water supply requirements. R I F-29 MS-113 THROUGH IL5 Water systems designed to meat the required fire flow shall be operational and approved by the fire department pnor to framing construction occum% The required fire flaw shall be determined by appropriate calculations, us-ng the San Bernardino County FS_the Determination of Rsaulred Fire Flow," In areas without water serving utilities, the fir® protection water system shaft be based on NFPA 1231 and be operational prior to framing M NFPA 1231 systems shall be a minimum 5000 gallons with gravity flow or an approved NFPA 13, I M or 13D fire WiNder system. FOLLOWING CONDITIONS SHALL BE COMPLETED PRIOR TO BUILDING PERMITS a ISSUED: e above referenced project is protected by the California Department of Forestry l rotectionrCounty Service Area 38, which provides fire protection for the City of nd Tatrace. Prior to any construction occurring on any parcel, the applicant shall contact the department for verification of current fire protection development requirements. All new struction shall comply wrath the existing Uniform Fire Code requirements and all applicable utss, codes, ordinances. or standards of the fire depenment. $P F-4. This development shall comply with Fire Safety Overlay conditions as adopted by County D'evefopm•nt Code. This development is located In Fire Review . SP -6 dor to any framing construction occurring, all 11arnmable vegetation shall be removed from s d1 buildng ape a minimum distance of thirty (30) feet from any flammable bu►idung material, I1cluding a finished structure. I SP F-6. A mirdmwn fuel modification zone is required to comply with county standards. 7 to framing construction, approved fire hydrants and fire hydrant pavement madws A lfistalle& lie hydrants "I be six (6) Inch in diameter with a minimum of one far (4) inch one two and a haft (21/2) Inch connection as specified by the fire department. The design of fire hydrant and fire hydrant paves marker shush be approved by the fire departmol fire hydrant spacing shall be three hundred (300) fief wkh fie exception of single Farr* Identlal which may be increased to six hundred (S00) feet maximum. In areas where snow removal occurs or non -paved roads exist the blue reflective hydrant marker shaft be posted on an approved post, three (3) test from the hydrant. I I Four NON-STANDARD CONDITIONS: Fire Dept. Ref iff" end comMorts may be directed to FIRE PROTECTION PLANNING Co" Gbvwmm t.Centw. Third. Fbw 385 North Anvatu sd Avenw Son Somardlno, CatifotNa 924154100 (W9) 387.4213 • Fax (M) 387-Ml ik you for your cooperation. ' J. DRISCOLL. Urft Chief v Feft CWOM Proteaion PW" TYPe._._... Date Pd FEES ft :psi �■.■ `�_ 3ierat rian Lana use man CRA ITEM () COUNCIL ITEM (XX) MEETING DATE. June 25, 1996 SUBJECT RECREATION PROGRAMS UPDATE Recommendation: NO FUNDING REQUIRED XX DISCUSSION Staff will parade as oral update to the City Counol at the meetm& FISCAL MOACT None by this action. STAFF RECOMMENDATION That the City Council z+ecezve and oral report from staff CITY OF GRAND TERRACE CITY COUNCIL AGENDA REFORICOUNCIL AGE1®A Ili M # -7A Community Development Department STA"REPORT CRA ITEM () COUNCIL ITEM (X-) MEETING DATE June 25, 1996 FUNDING REQUIRED _ NO FUNDING REQUIRED X SUBJECT Selection of Consultant Firm for the Update of the Circulation and Housing Elements of General Plan and Award of Contract RECOMMENDATION Approve Selection Process and Move to Award Contract of $29,990 to Transportation Engineering and Planning (TEP) BACKGROUND The City Council has approved Community Development Director's request of $25,000 for Fiscal Year 1995/96 and an additional $10,000 for Fiscal Year 1996/97 to cover costs of consultants to help staff in the process of General Plan update and related efforts All other General Plan Elements are being updated by staff with the help of the General Plan Task Force, as case load permits Please refer to Attachment A for Request for Proposal (RFP) sent to 21 area firms (9 to Housing Consultants and 12 to Circulation Consultants) We did receive calls from many firms prior to the RFP deadline, however we received proposals from only 5 firms out of 21, to whom we sent RFPs Five proposals for Housing and two for the Circulation Element were submitted Two firms submitted double proposals Most companies decided not to pursue this project as they expected the City to have from $50,000 to $70,000 allocated Therefore, proposals selected provide us the "bare" mimmum required by State law and acceptable to staff Any additional studies will be considered as needed at a later date SELECTION PROCESS Staff prepared detailed matrices evaluating all aspects of the project The evaluation was a very difficult task as all proposals are very good and staff has had previous experience and are friends with at least one person in each of the proponent firms 22795 Barton Road • Grand Terrace, Califorrua 92313-5U0[)A r EM # BA Community Development Department The City of Grand Terrace, Califomia is nestled between the cities of San Bernardino and Riverside It is pnmanly a residential community of approximately 14, 000 residents within a 3.1 square mile area. The community is known for its safe streets. low residential density, high level of community services and the recreational involvement of its residents. 22795 Barton Road • Grand Terrace, California 92313-529 A 1.1 q r rn Pn t 0 Development Director, selection may be based solely on the submitted proposals Proposals are due by 5 00 p m on May 13, 1996, and should be delivered by CITY OF GRAND TERRACE Community Development Department Attn: Patrizia Materassi 22795 Barton Road Grand Terrace, CA 92313 Late proposals will not be accepted Please contact Patnzia Materassi at 909 824 6621 if you have questions Sincerely, Patnzia Materassi Community Development Director Enclosures: Attachment One Attachment Two a1. 1planning%gpa%wnsultrfp reconcile any significant discrepancies 4 Coordinate with HCD to determine strategy for gaining certification of new Housing Element given pending legislation to extend legislative deadlines and amend Housing Element law 5 Coordination with HCD to determine strategy for completing unfunded portions of Housing Element provisions if possible, a viable strategy should be developed which is based upon the needs assessment developed in Task #3 6 Preparation of a draft Housing Element, submit to HCD for preliminary review, assist staff the City Council adoption, and HCD certification ••- • •1 :1•!1• _ 1! =I 11 1 Meeting(s) with General Plan Task Force to gain community support 2 Coordination with SANBAG, Caltrans, SCAG, HCD and other agencies as required 3 Attend required Planning Commission and City Councal meetings Critena l Consultant 1 Approach/Methodology 12 Work Plan/Schedule 3 Experience of Key Personnel, Resumes (project team) 4 List of Deliverables REQUEST FOR PROPOSAL UPDATE CITY'S HOUSING ELEMENT OF GENERAL PLAN CONSULTANT SIRLINOTION MATRIX Transportation Engineering & Planning Good start w/GPTF scopipg Env to be done at same ume Good approach-surveys- certificatious-good strategies with innovation 95 Not including time for certification, but good & straightforward 80 PA Starts from document baseline daw 2 housing update #ewslcgM & meeting practical, effective, orgaryzea very good Approach 100 W"10" Associates Ym #01"onal, practical rPl h w/Goptmruty but go WRAvit 0P Educauoa & outreach clearly 0004 {pWule incorporated. A htdo long Short, clear & detailed q Paaaticol well Included env review Very good 90 85 85 Topping Jaqum Consultants Comptehepsivtr Approach mcorportitlag extensive camounwatal review but not mnovauve No public participation, but pubhe hearings Very detailed list of tasks Env review too extensive 80 75 tad most experience with Most experience With M0$4 {loot empfrleace with Moth expyneaeo to the alma of direct projects Most HE's certification General Plan updates in Willing gloment* & CHAS S 8 Coupty Knowledge of area accomplished Project general ProJV-W Project pnapagpF/ease pltuun planning, history & local Impacts oq G T manager is also principal /lesa pcc Wpegogce Local focus, but htdo HE to the firm 80 experience 100 85 75 Very good & workable Counts w/some wo* dopo VVY #ON 4 clear Not so clear by staff which may be aceq 90 to be done by consultant 9 0 90 70 Keith International, Inc. Good approach supple - good data collection strategy Public participation included 85 Not elaborated, but OK 70 Good experience in planning but not sufficient with HE's 70 Good list including materials for scopmg meetings 85 l r ` PERSONNEL, COSTMOUR 1 TEP 2 LSA 3 Willdan 4 Tf S KT Principal P $65/hour across the board $100-165 $100 1$68-85 $94-125 $104 Project Manager $ 65-120 $85 $ 75-90 Planner $ 40- 60 NA $50-75 $ 75 Support $ 25- 50 $ 30 $25 $ 30 Ist 5th (Less expensive) c \office\wpwin\wpdocs\planning\gpa\perscost M 2nd nth 3rd I. Fee Proposals by Task & $16,525 $23,040 + ($5,000 optional) Hours (Budget) ,- 2 II Negative Aspects - Missing some d04114 in Env, Itcv. F>Kplanatiou - Too Inuch cost for env. review - Fee too high ($) - Proposal Dot very organized & straightforward III Unique Characteristics -Familiarity w/G.T. trafc lmp#04 from other - Interesting experience w/traffic/noice/air cities. Project managpf W also the principal of quality analysts company. Good quality goptfpl. - comprehensive analytical approach TOTALS 5395 49 TRANSPORTA MON ENGMEERING & PLANNING WITH 53.5 POINTS OUT OF 60 POSSIBLE POINTS. 1; \ofiice\wpwin\wpdocs\planning\gpa\circele mat STAFF REPORT DATE June 20, 1996 CRA ITEM () COUNCIL ITEM M MEETING DATE June 20, 1996 SUBJECT SCHEDULE DATE FOR FISCAL REVIEW WORKSHOP At the Council meeting on June 13th Council directed staff to agendize this item to set a date for a fiscal review workshop Staff Recommends that Council Check calendar and direct staff to advertise for a special meeting to hold a fiscal review workshop COUNCIL AGENDA 9EM # 8b