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07/11/199622795 Barton Road Grand Terrace California 92313-5295 Civic Center ` (909) 824-6621 Fax (909) 783-7629 a� R Fax (909) 783-2600 IL o rf rt ti ,5 Byron R Matteson Mayor s t d Gene Carlstrom Mayor pro Tempore M Herman Hilkey Jim Smgley Dan Buchanan Council Members Thomas J Schwab City Manager FILE COPY July 11, 1996 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA COUNCIL CHAMBERS JULY 11, 1996 fD TERRACE CIVIC CENTER 6 00 P M Barton Road TBE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES 'ACT OF 1990. IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL TBE CITY CLERK'S OFFICE AT (909) 824-6621 AT LEAST 48 HOURS PRIOR TO ITI MEETING. Call to Order - Invocation - Pledge of Allegiance - Roll Call - I AGENDA ITEMS STAFF COUNCIL I RECOMMENDATIONS I ACTION II CONVENE COMMUNITY REDEVELOPMENT AGENCY 1 Approval of 06-25-96 Minutes Approve ¢2 Approval of Check Register CRA071196 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY to Delete 2 SPEC None following Consent Calendar items are expected to be tine and noncontroversial They will be acted upon by the mcil at one time without discussion Any Council Member, 'Member, or Citizen may request removal of an item from Consent Calendar for discussion Approve Check Register No 071196 1 Approve Ratify 07-11-96 CRA Action Waive Full Reading of Ordinances on Agenda Approval of 06-24-96 and 06-25-96 Minutes I Approve Public Improvement Deferment Agreement - 12012 La I Approve Crosse (Clark) PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY NDNUTES SPECIAL MEETING - TUNE 25, 1996 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 25, 1996, at 7 00 p m PRESENT: Byron R Matteson, Chairman Dan Buchanan, Vice -Chairman Herman Hilkey, Agency Member Lee Ann Garcia, Agency Member Thomas J Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, Secretary Bernard Simon, Finance Director Patnzia Materassi, Community Development Director Virgil Barham, Building and Safety Director Lt Stewart, Sheriff's Department ABSENT: Jim Singley, Agency Member John Harper, City Attorney APPROVAL OF MAY 28, 1996 AND JUNE 13 1996 CRA MINUTES CRA-96-30 MOTION BY AGENCY MEMBER HICKEY, SECOND BY AGENCY MEMBER GARCIA, CARRIED 4-0-1-0 (Agency Member Smgley was absent), to approve the May 28, 1996 and June 13, 1996 CRA Minutes APPROVAL OF CHECK REGISTER NO CRA062596 CRA-96-31 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER HILKEY, CARRIED 4-0-1-0 (Agency Member Smgley was absent), to approve Check Register No. CRA062596 Chairman Matteson adjourned the Community Redevelopment Agency Meeting at 7 10 p m SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace C R A AC04DA ITEM NO. PENDING C RA APPROVAL PAGE 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE. JULY 11, 1996 CHECK REGISTER NO: 071196 OUTSTANDING DEMANDS AS OF. CHECK NO. VENDOR P11271 JOHN DONLEVY P11281 ELIZABETH R DUARTE 36147 DRUG ALTERNATIVE PROGRAM 36149 FEDEX 36160 INLAND COUNTIES INSURANCE SERVICE 36161 INLAND EMPIRE ECONOMIC PARTNERSHIP 36168 LOTUS DEVELOPMENT 36177 PACIFICARE OF CALIFORNIA 0 36178 PETTY CASH m 36184 PRUDENTIAL SERVICE BUREAU a 36185 R & J SERVICES 36191 SOUTHERN CA EDISON COMPANY 36193 STAPLES 0 36205 VISA 36207 YOSEMITE WATERS 36213 AT & T GLOBLE Z P 36214 VIRGIL BARHAM 36219 COMPUTEAM 36222 EDEN SYSTEMS JULY 11, 1996 DESCRIPTION BIRTHDAY BONUS BIRTHDAY BONUS LAWN SERVICE FOR HOUSING REHABILITATION PROGRAM HOUSES FXPRFSS MAIL I-IFF INSURANCE FOR JULY, 1996 MEMEFRSHIP FOR 1996/1997 LOTUS COMPUTER PROGRAM UPGRADE HEALTH INSURANCE FOR JULY, 1996 REIMBURSE PETTY CASH HEALTH NETWORK INSURANCE FOR JULY, 1996 PROGRESS PAYMENT FOR REHABILITATION OF HOUSE AT 22544 RAVEN WAY ELECTRIC FOR REHABILITATION HOUSES OFFICE SUPPLIES COMPUTER EQUIPMENT BOTTLED WATER FOR HOUSING REHABILITATION BUILDING MAINTFNANCE ON NCR COMPUTER EQUIPMENT FOR 1996/1997 AUTO ALLOWANCE FOR JULY, 1996 UPGRADE COMPUTER SYSTEMS SUPPORT, COMPUTER SOFTWARE, 1996/1997 1750 1000 8500 2900 3532 1,57500 52834 44645 16899 8842 7,53750 3614 6956 40202 1880 59400 13750 1,91419 1,56250 s 9Z 9L lIVW SS98dX3 X303d 61L9£ 9L L6 SANd 110d S31lddns NoavemNI S3llddnS NOIIVJIN81 JNIM9 Bbz9£ 00 LZ sAva 1 o 86A s3lld8ns JNIa13M 1? 1001 VINU0=111VO 9119E 69 LK 831d00 80d 1l3NOl SMISAS MNISn9 SOIN021121n9 9119E 00 OE INVIdE cl NOUV98091:1'aNnd38 NVIaVAVB V11J 1149E 910ZL s311111OVd a3NMO A110 80d 93NOHd 1'81V E119E 0009 a31N30 38V0 allHO 1V 1lNn o/H NO 30NVN31NIVW 2101000 9ONVIlddV Z149£ 9669 N31N30 SN0I1VH9d0A0N3oa3w3 and 1N9Wdlnti3 AlddnS DINOHI0313 Nn31VWV L1L9£ L6 9LL s317ddns Ava 10 WA AaWlsNngW138 3nSHV V"HaNVS 0149E 4Z 6E S3nbvld IAV91)Wl 301A83S AHdo8l IN V V 6ME LL 90L 96/Lz/e Nod 91NJW kvd NSdo NOISIA318VO ISVOWOO 09z1 Ld 99 ELE 96/8/9 goo 91N�WAW Nsdo kNVdWOO SVJ VO N83HInos 6LZL Ld 6919L'9 96/1L/9 ONIdN911021AVd NOd 1N�W18119tJ SM3d BMW 00 m,w L66L/96%'IISOdaa IoNVtln!;NI A11118V113ONv8nSNi SU3MOd 1N1or VO Na3Hlnos LLZLLd 00 OL1 90N3MaJN00 11ONnoo tIOAVW/N6liWjLsl938 s31110 Vo do 3nov3l 9LZLLd 90 E9Z 96/1Z/9 210A S1NikV8 HSVO NOISIA319VO 1SVOW00 9LZLLd LE 69 96/bz/s 8oA s1N4W kVd HSVO ANVdWOO SVJ VO NUaHlnos 1LZL ld L9 M 96/Lz/9 2iOd S1NAth kvd HSVa kNVdWOO SV0 VO N89HInos ELZL Ld 0009 SnNo&,kVaWI919 XOOO 139VW ZLZL Ld 09 ZE f SnN09'AvaHlals kAgINOa NHOr LLMd LL 9901L 966E 'AVW 'NOIIVSN9dWOO a3M89=lJ0'JLWaW1SAANl OOSS3d OLMd Vol Z9E 96/OZ/9 »Od SINAWAvd HSVo kNVdWOO SVJ VO Na3H1nos 69Z1ld 19 9ZL 96/0z/9 NOd s1NJWAVd WSVO NOISIA9113VO 1SVOWOO 89Z1 Ld 0009 snNo6 AVaHlHI9 Z3211WVa VS11 L9ZL Ld E1 L81'L 966L'11adV'N0IlVSN3dwoo a3aadA�d'1WW1sJANI OOS93d 99ZLLd 0009 JNI133W NbI1NAAAHd AWi o 3ON389AN03 VOdOO 99ZL ld INnow WUN19A `OR M33H isa 6 6 Ainr :=iO sv saNvw3a JNIaNvisln0 961 L0 'ON 2l319I93H Ha3HO .— 9SU �66 Alnr '31da IIAOUdcfl'11JNnoo AMD Mai, OVtI>d�l-iiNb►zfJ-do-A11� L 3OVd 19 W 3WO aIIHO'NVA IN38 WiN32! »VO JNIImOna Alon ZOZ9E 00 OU 11V91:408 H011d-018 90A 93191dWn SIVIOIddO AINnoo-12I1 WZ9E 00 OZ1 1N3W1»Vdaa JNINNVld'MAM8 olJjv ll JNI893NIJN3 NOIIV1aOdSNVal OOZ9E 09 IrM SAINd aOd INIVd/SIJ-I lHVW ONI S9111VI03dS OIddV»l 6619E LE 99Z S3llddns W"009d NOIIV38o32I sn Zl SAOl 8619E Z9 99L )IMVd 001d aoJ 1N3Wdlno3 ONI SltlOdS >IMVWOl MOE 09 Z81 9661 '3Nnr 'Ted oold ASOld/N3d0 aa0113VHOIW 9619E 99 90Z 1N3Wdlno3/smon8l Alld aoA 13nA ON113)IMME)NINId32I OOVX31 5619E 6L ZZE'1 a8vo a11Hb lJoA aood OOSAS W9E Z9 96Z !§3118dns �olddo S31dV1S E619E Z6 L9Z a31N30 SNOIIV»3dO A3N30M3W9 'SOIdvl� 3aVIAOdn ONI 1NIor a30109 Z619E 9E 6L9'L SNVIaIM3W aNV'S)Iavd'S311111Odd a3NM0 A11O »Od olulo3l3 kNVdWO3 NOSI03 VO NUgH1nos 1691E K £Z 9OV911W 1V00180A 1N3WA99ntAWIAH NOWIs aaVNM39 0691E 09 E S301AI49S lVSOdSla H31VM 31sHM'dNnd39 ANS31VHOS HVaVWVI 6819E L8 Ir% S3llddnS 30NVNd1NIVW IE691S ONIaMVNa39 NVS d0 A1Nnoo 8819E 9E EZ1 A13dVS aNV JNlalln9 'S8adNld (11OHNV1d 1N1»d3n19 3aISM9AI l L919E 00 901 lIV91AOS H3lld-01S '8dd33AJ9OOS VSONAMI NVIIJOV 9819E 99 ML 9661 'Alnr uod dONv8nSNI >IaOMIaN 1411V3H nVA»na S30InN3S 1VIIN3anMd b819E EE zE s31lddns abNVN9iNIVW IN3Wdlno3 3W18d E819E Z6 M ONI»VdH 011and d0 ANION ANVdWOO 9SIMda31N9 SS3Md Z819E 88 9Z 1N3WI»Vd3a 30NVNEIINIM 10011lvws ONI 'Slool 1SOd 1819E OZ 91 S3OIMM 1VSOdSIa 1I31VM J163OW( NnAd NOIA3d 1119 0819E 99 80b 98VO allHO 'HSVO JI UAd �S)4hg l U HSVO A.L13d 6L 19E 16 E6Z IN3Wl»Vd3a 30NVNlA'lVd3N3E)-HSVO Alldd t9HngWIJH HSVO An3d BLOC 99 196'9 9661 'Ainr Hod 3oNVgnsNl H1it"AH VIN»OdI1VO d0 31IVOIdIOVd LL19£ iNn m NoildIN303 8UNNA 'ON-M33Na I, --- — ------ - -- — - -- --------- - - - 96 at it ig—kinr -- '�O Sal SON�dW3a JNIaNH1Sln0 9661L0 3 - - - _ 96U `66 unr '31da 3 O-�R1Z13.1.-0 Pl H2! 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The City Council considered the following list of nominees: Doug Wilson Mike O'Connell Gerald Ellis Barry Foster Mary Trainor Don Larkin Therese Shafer Morris Sternberg CC-96-102 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 4-0-1-0 (Councilmember Singley was absent), -to reappoint Doug Wilson to the Planning Commission with a term to expire June 30, 2000 and appoint Mary Trainor and Gerald Ellis each to the Planning Commission effective July 1, 1996 with terms to expire June 30, 2000. r COUNCIL AGENDA fTSM# 3D PENDING CRY CITY OF GRAND TERRACE COUNCILAPPROVAL CITY COUNCIL MEWTES SPECIAL COUNCIL MEETING - TUNE 25, 19% A special meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 25, 1996 at 7 00 p m PRESENT: Byron R. Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman Hilkey, Councilmember Lee Ann Garcia, Councilmember Thomas J Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patona Materassi, Community Development Director Virgil Barham, Building and Safety Director Lt. Stewart, Sheriff's Department ABSENT: Jim Singley, Councilmember John Harper, City Attorney The meeting was opened with invocation by Mayor Pro Tem Dan Buchanan, followed by the Pledge of Allegiance led by Councilmember Herman Hilkey SPECIAL PRESENTATIONS 2A Recycling Family of the Month - May 1996 Mayor Matteson announced that the Huntoon Family are the recipients of the Recycling Family of the month award for the month of May 1996 and presented Mrs Huntoon with local merchant gift certificates from Food Connection Restaurant, K's Beauty Supply, Grand Terrace Cleaners and Tuxedo Rental, and Sub Depot. 2B Proclamation - Ron Christianson - Outgoing Lion's Club President Mayor Matteson announced that he will be presenting the outgoing Lion's Club President, Ron Christianson with a commendation at the Installation Dinner on Saturday night N0 IQ Council Minutes 06/25/96 Page 3 Communijy Development Director Materassi, responded in the affirmative Mayor Matteson, questioned how many vacancies existed on the General Plan Task Force Community Development Director Materassi, responded with three Mayor Matteson, suggested that she send applications to some of the applicants that are qualified for the General Plan Task force that were not appointed to the Planning Commission. Councilmember Hilkey, stated that he attended the League of California Cities Tax and Revenue Sub -Committee and reported on the various bills that they voted on Mayor Matteson, requested that Councilmember Hilkey explain the process of the League of California Tax and Revenue Sub -Committee Councilmember Hilkey, stated that often the legislation moves faster than the League's annual meetings When legislation comes up or is proposed, the sub -committee takes a position on the legislation and if it supports cities and their efforts then they help with lobbying to get that particular legislation passed. Mayor Matteson, stated that the sub -committee also works on resolution that are presented at the annual League of California Cities meeting and questioned what is the position of the sub -committee after that process Councilmember Hilkey, stated that they give their positions to the main directors of the League of California Cities, they then can take the sub -committee's recommendations or not Once the league approves the resolutions hopefully the legislators will listen to them It is the intent of the League of California Cities to represent all cities and to influence the legislators Councilmember Garcia, questioned what the success rate is for the League of California Cities and the legislation that they support Councilmember Hilkey, responded that he is unsure He reported that Bill AB3229 will set aside 1% of the State Tax if designated 12 1/2% would go to County Jails, 12 1/12 % would go to County DA's Offices and 75 % would go to City and County Police Departments This is a reallocation designated by the voter The hearing is scheduled for July 3, 1996 and the League is supporting the bill Mayor Matteson, requested that the City Manager send letters to the members of the Legislator Committee on behalf of the City Council supporting this Bill 1 Council Minutes 06/25/% Page 5 Mayor Matteson returned discussion to Council CC-96-105 MOTION BY COUNCILMEMBER HMKEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to approve Z-96-01, E-96-08, and Application for Zone Change from C-2, General Business District to CM, Commercial Manufacturing District, and an Application for Environmental Review subject to the Conditions Attached to the Zone Change Ordinance ld-1-1 UL9 o.I c 7A Recreation Program Update Assistant City Manager Donlevy, gave an update on the progress of the expansion of the recreation programs. He stated that he has come to an agreement to enter into a joint use agreement with the Colton Joint Unified School District as long as we can agree on the scheduling of the facilities Under the joint use agreement the City of Grand Terrace would use the facilities at no cost, however, the City would be responsible for any damagaes that occur. The City is currently negotiating with the existing instructors to enter into new contracts, looking for new instructors and even possibley hiring instructors to reduce costs The City is looking at adding new days to the gymnastics program Karate doesn't have a large waiting list but the City is looking into expanding the adult part of the Karate program It is his hope to lack off a whole new program for both gymnastics and karate in fall NEW BUSINESS 8A Selection of Consultant Firm for the Update of the Circulation and Housing Elements of General Plan and Award Contract CC-96-107 MOTION BY COUNCU14EIIyIBER HUIMY, SECOND BY MAYOR PRO �TEM BUCHANAN, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to award the contract for updating the Circulation and Housing Elements of the General Plan to TEP Consultant Firm in the amount of $29,990 M. CC-96-106 / MOTION BY MAYOR MATTESON, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to hold a Fiscal Review Workshop on Tuesday, July 16, 1996 at 7 00 p m ORDER OF ADJOURNMENT Fax TMENT OF & SAFETY, ,IC WORKS ) HOUSING 95 Barton Road Suite B Grand Terrace nia 92313-5295 Civic Center (909) 825-3825 (909)825-7506 DATE July 2, 1996 W O # 12-5 3952 & 12-8 5246 hA Y' AM1EPORrv%/ CRA () COUNCIL ITEM (X) MEETING DATE July 11, 1996 SUBJECT Public Improvement Deferment Agreement - 12012 La Crosse FUNDING REQUIRED NO FUNDING REQUIRED xx As a condition of approval for Pacific Bell Mobile Services to install a monopole under C U P 95-03/S.A.95-08, the Public Works Department recommended the installation of curb, gutter, street lights and sidewalks along the frontage of La Crosse However the construction was not required to take place until the vacant land to the North was developed on La Crosse Therefore the attached Public Improvement Deferment Agreement between Myra Clark and the City of Grand Terrace has been signed and notarized by Myra Clark to satisfy the condition to allow final approval of the project Council approve the Public Improvement Deferment Agreement and directs the City Clerk to record the document Attachment COUNCIL AG€NDA imM # J% EMMIT "A" That portion of Lot 1, Block G, according to Map of re -subdivision of Grand Terrace Tract, as per plat recorded in Book 1 of Record Surveys, page 33, records of San Bernardino County, described as follows. COMMENCING at a point 48181 feet Easterly from mtersection of Barton Road and Grand Avenue THENCE North 11' 30' 15" East 99 97 feet to TRUE POINT OF BEGINNING THENCE continuing North 110 30' 15" East a distance of 454.76 feet; THENCE South 25' 14' 53" East a distance of 397 09 feet to a point on that parcel conveyed to the State of California by deed recorded December 10, 1956 in Book 4105 of official records of said County at page 105 thereof; THENCE South 50' 31' 48" West along said line a distance of 248 93 feet to the beginning of a tangent curve concave Northwesterly and having a radius of 370 00 feet; THENCE Southwesterly to the right along said curve, through an angle of 12' 28' 09' ; an arc distance of 80.52 feet; THENCE tangent to said curve, South 63' 0' 0" West a distance of 140.48 feet to the beginning of a tangent curve concave Southeasterly and having a radius of 230 00 feet; THENCE Southwesterly along said curve to the left through an angle of 22' 18Y 33 ", an arc distance of 89 55 feet: THENCE tangent to said curve South 40' 41' 31" West a distance of 30 95 feet to the POINT OF BEGINNING CITY OF GRAND TERRACE RECEIVED PARKS AND RECREATION COMNffTTEE Regular Meeting MINUTES J June 3,1996 ZITY CLERK'S DEPT The Grand Terrace Parks and Recreation Committee met for the Regular Meeting at the regular new tune in the Upstairs Conference Room at the Civic Center The meeting was called to order at 6 25 p m. by Chairperson, Crystal Pearl MEMBERS PRESENT were Crystal Pears, Lenore Frost; Dick Rollins and Gretchen Andrews. MEMBERS ABSENT - None CM STAFF - Karen Gerber, Recreation Department GUESTS PRESENT - Jeanne Andrews, daughter of Gretchen Andrews APPROVAL OF MINUTES of meeting ofMay 6 was given as written. Fast order of business was to accept, with regrets, the resignation Barbara Fasenmeyer The next order ofbusmess was to elect new officers. This was done expeditiously with no dissenting votes on any of the positions: Chairperson, Crystal Pearl Vice Chau person, committee members agreed to wait until new members are found Recording Secretary, Gretchen And ws PARK UPDATES I Terrace ITiils A. City has until end of June to give status of repairs - Karen and Dick to report in July meeting. B Karen to marl all P&R, committee members a "hit list" as well as a roster by 6/04 C East side bank has been art back according to Karen's report. IL Pico Park - Nothing to report III. Tot Lot - No report DIRECTOR'S REPORT - by Karen Gerber Programs have been distributed and enrolments are being taken for summer programs including the addition of three concerts in the Park this summer YOUTH—ACTIVTrM L Soccer - Last sign-ups will, take place at Grand Terrace Day, June 8, 1996 II Little League - The end of the regular is coming to a close Closing ceremonies will take place on Father's Day 6/16, begumng at 1130 am at the Stampede (Fiscahm Field) Stadium Announcements of All -Star teams will be made and there will be an exhibition by the Tee -Bail teams, followed by the regularly scheduled game at 2 05 between the Stampede and the Rancho Cucamonga Quakes III Swimming sign-ups start the week of 6117 with lessons beginning the following week. COUNCIL AG€N®A rrEM #5A I G1 COUNCIL MEETING DATE: July 11, 1996 COMMISSION/COMMITTEE: Historical & Cultural Activities Committee DATE: ulv S. 1996 PROBLEM A letter of resignation has been received from regular member Irene Mason. REQUESTED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF The Historical & Cultural Activities Committee recommends that the Council accept the resignation as requested and direct the City Clerk to advetise the vacancy. COUNCIL AGENDA IiSM #,5A%1 HISTORICAL & CULTURAL ACTIVITIES COMMITTEE MINUTES FOR JUNE 1996 The meeting of June 3rd was called to order by Chairman Vi Gratson at 7 PM. Those present were Vi, Ann Petta, Colleen Edmundson, July McBride, Hannah Laister and John Donlevy. The minutes for May were read and approved on motion by Colleen, seconded by Judy. There was no Treasurer's report. Since the Committee has no official Treasurer, Judy made a motion to elect Colleen as Treasurer. This motion was seconded by Ann, all were in favor. John sent out Thank You letters to all the participants in the Art Show. This letter was not sent out on City letterhead nor was it signed. From now on, this letter will be signed by the Chairman of the Committee or the Chairman of the Art Show. nasuaaaa Hann'' turned in pictures of the Miller Honey Display and the 1996 Art Show. A letter of resignation was received from Irene Mason. Judy suggested a luncheon for her. We will wait until Pauline Grant returns from vacation to decide this. Vi asked if anyone on the Committee knew of a replacement. Country Fair: Judy suggested that the poster be revised to include the Bicycle Safety Check which is new this year. She and Vi will recompose poster for members to look at and approve at the next meeting. Tapes: Ann turned in two more tapes which have been completed and invoioces for $105.00 and $119.00. John reported that our left -over money from this budget will be encumbered to pay for remaining tapes. Finished tapes were Skippy and Glenn Cooley and Ruth and Walter Hahn. Judy, Colleen and John each have a book and one is in the storage room. Colleen and Hannah will put the storage room in order this Wednesday and take inventory of all our supplies. Ann made a motion to close the meeting, seconded by Judy, all in favor. The next meeting will be July 1 at 7 PM. Respectfully submitted, i L J Hannah Laister, Secretary RECEIVED i r1:7 COUNCIL COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: 11 JULY 1996 COMMISSION/COMMITTEE: CRIME PREVENTION DATE: JUNE 24,1996 PROBLEM: THE CRIME PREVENTION COMMITTEE HAS ONE REGULAR MEMBER VACANCY WHICH WAS CREATED BY THE DEATH OF MEMBER HAROLD LORD. THERE ALSO REMAINS ONE ALTERNATE VACANCY. ALTERNATIVES CONTINUE WITH THE VACANCIES UNTIL OTHER CANDIDATES APPLY. SOLUTION: ACCEPT THE APPLICATION OF JACKIE KIACZ AS A REGULAR MEMBER OF THE COMMITTEE RECRUIT THE ALTERNATE VACANCY. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND OR STAFF CITY COUNCIL TO ACCEPT JACKiE KIACZ AS A REGULAR MEMBER OF THE C UME PREVENTION COMMITTEE AND MAYOR BYRON MATTESON TO PREPARE A LETTER TO MRS KIACZ REGARDING THIS ACTION. THE ALTERNATE POSITION ALSO BE FILLED. COUNCILAGENDA ITEM #, CITY OF GRAND TERRACE CRIME PREVENTION COMWITTEE Regular Meeting NMV TTRS Jane 10,1-"6 RECEIVED :[Ty CLERK'S DEPT. The Grand retrace Crime Prevention Cow met at res regular mo nthly meeting at the Center Meeting was called to order at 6 00 PM by phflomeneSSSpisak. Senior MEMBERS PRESENT were Phdomene Spisak, Chauperson, Brtsy MIler, vice Chaaperson, JoAnn Johnson, Dome Raborn, Robert Stewart and Dick Rollins MEMBERS ABSENT - Alternate Member, Mke Faseamyer CITY STAFF -Tonya Nelson, Community Services Officer and Sgt. Ruf� San Bernardino County Sh=f Ps Deparmuat. GUESTS PRESENT None AGENDA was approved with the motion made by Busy MrIler and second by JOAwn Johnso& r ofMay 13th west approved with. z motion by Dottie Rabom and =and by BhW bffier. PUX IC COMMENT -Nowt- CORRESPONDENCE - None. BUDGET - Specific numbers were given for remammg ftmds Cif end of the fiscal year There was considerable conceit that any) in all areas of budget for the lost for ne�a year and after assurance that it had been �� for the Lady Beware program be led to a mcltzded m a larger part of the budget request; discussion on the possibiitty of getting hands on =mmg for personal defense, In&cussmg the budget, the subject of the purpose of the Crime Prevention Committee again came Uand Itwas decided that in order to get answers to our questions a special meeting with T onya uld be necessary After further thinking, it was decided that Tom Schwab, John DonlM Sgt, Ruff; Lt. Kyn= and City Council members should also be mcluded. nine 17th at 530 p.m in the Upstairs Confrr Room was determmed to be the best date and the Secretary was instructed to write letters of invitation to be seat. The purpose of the meeting is to discuss the responsWmes, goals and general purpose of this committee The letter is to be followed up with reminder phone calls REPORTS - A. Law Enforcement Activity report 1 Basy questioned why the two areas indicated as Ingh crime areas were so indicated 2 Suggested that since Crime Prevention Committee was gate installed at the end of Westwood, instrumental in getung the barncade Fire reasons Result of the discussion led too assurance that th d see that the ��is � for r� into (AM a- CITY OF GRAND TERRACE CRIME PREVENTION COMMITTEE SPECIAL Meeting MINUTES June 17, 1996 RECEIVED :ITY CLERK'S DEPT. The Grand Terrace Crime Prevention Committee met for a SPECIAL meeting at City Hall in the Upstairs Conference Room Meeting was called to order at 5 43 PM by Chairperson, Philomene Spisak. MEMBERS PRESENT were Philomene Spisak, Chairperson, Bitsy Miller, Vice Chairperson, JoAnn Johnson, Dottie Raborn, Robert Stewart and Dick Rollins MEMBERS ABSENT - Alternate Member, Mike Fasenmyer CITY STAFF -Tony& Nelson, Community Services Officer GUESTS -PRESENT- By special imvitation, Capt Denham and Lt Kyntsis, San Bernardino Sheriffs Department, Tom Schwab, City Manager and John Donlevy, Assistant City Manager, Byron Matteson, Mayor and Jim Singley, City Councilman. OBSERVER - Herman Hilkey, Councilman AGENDA was approved. MNE=S - None, due to nature ofineeting. PUBLIC CONEWENT - None CORRESPONDENCE - None BUDGET - None REPORTS - None UNF24ISHED BUSINESS - None. NEW BUSINESS A. Responsibilities, goals and general purpose of Crime Prevention Committee B. Budget. Chairperson, Philomene Spisak explained the reason this Special Meeting was called The Committee members have been unclear as to the purpose of the committee A page entitled "Crime Prevention Committee Responsibilities" was presented, listing twelve (12) responsibilities from the City Hand Book and the need to clarify the function of the Cnme Prevention Committee Due to the rather informal nature of the meeting, the agenda items listed above were not always clearly defined Therefore, the minutes are more in the form of notes as the meeting progressed Most of the questions and statements were by the Chairperson, on behalf of the committee It was suggested a year ago that the Sheriffs Contract be made a part of the Committee's responsibility Would like to see a simple procedure that says "these are some of the things the committee should do " From this came the page mentioned above One of the responsibilities was to help develop the Crime Prevention budget Once it was approved, as a program came up, the Committee discussed it and if the Committee approved, it went to the Council in the form of Minutes If the Minutes were approved, then the purchase was made This seems no longer to be the case Philomene Spisak said that her confusion is still in what the Crime Prevention Committee does We work for the City of Grand Terrace and are advisory to the Council Mr Schwab is a liaison officer between us and the Council and if we develop a program that proves not to be feasible before the end of the fiscal year then we need to divert that money to another program Dick Rollins pointed out that the letter to Tom Schwab from Capt Denham says that All purchases from the CSO will require Sheriffs staff approval Yes, only from the point of view of appropriateness and value John Donlevy said he needed a copy of the Agenda and could attend the meetings. Not for the purpose of being controlling, but to alleviate some of the problems He emphasized that if we needed him to be at a meeting, he would be there ne problem is the lag of time If we wait for the Sergeant; John, the Council, etc then a month or weeks have passed. It was emphasized that Tonya could get to the Sergeant right away to get savers to an urgent matter Matteson said that John's being brought into the loop (by having an agenda ahead of tune) solve some problems He could see what problems were coming up For example, the ter (purchased from previous CSO) issue slid by "everyone" Though it was purchased by the Patrol and not Crime Prevention, it was a bad purchase and probably should not have been Price paid was far too high. However, the (desk top) computer requested has been approved Dick Rollins emphasized the importance of childreds safety in the city A lot of parents feel their lil little ones are not safe This committee should concentrate on child safety and gaag problems motion by Tony& "Then I Just report to the Crime Prevention Committee the programs I am -king one" Tom Schwab said she should report to the committee just what was out there being Ussed with other CSO's For example, the Crime Free Multi Housing Program. Make sure they aware of such programs Tonya assured him that the committee was aware of that program. mion by Bitsy Miler Is there still a question about your (Tonya's) traveling expenses? Like to CCPOA ( California Crime Prevention Officers Association) Conferences Response was that is now a line item in the budget comments ns would like to see someone from the Sheriffs Department be at the meetings He was at either or both the Sergeant or Lt Kyntsis will attend the meetings in the future ut was concerned about not being able to get lap top computer He indicated that it would eful in the field It apparently got stopped dead Writing up a justification was not the time it came up because it was right in the middle of Grand Terrace Days He to relate justification for need, but it was determined that for the tune being, it simply was mivenient, but not necessary When Tonya can show that it is worth it, the request may be However there is no money to purchase it anyway 3 t. CRA ITEM () COUNCIL ITEM (XX) MEETING DATE July 11, 1996 SUBJECT STREET SWEEPING PARKING REGULATIONS ORDINANCE Recommendation: FUNDING REQUIRED NO FUNDING REQUIRED XX DISCUSSION With the impending implementation of a automated solid waste program, staff is recommending the change of the street sweeping day from Tuesdays to Wednesday This recommendation is based on the following: 1 The automated solid waste program will require residents to place containers either on or near the saw on Tuesdays. This will present the potential for a block W of the sweeper 2 Street sweeping following a collection day will allow the sweeper to clean any debris which may fall into the roadway as a result of wash collection. Geneaally, staff has received requests by residents to change the sweeping days to follow the pick-up of trash in order to faahtate a more productive sweep Irr,order to implement this chance the City CounW will need to introduce the attached Ordinance revising the Mumapal Code by designating Wednesday instead of Tuesday as the designated street sweeping day and establishing the perking restriction. Implementation will begin the first Wednesday in September FISCAL Il"ACT Under $500 for the modification of posted street signs. STAFF RECOMMENDATION That the City Cou xd 1 Conduct a public hearing regarding the proposed change m Street Sweeping Parking Regulations; and 2 Introduce and present the first reading of AN ORDINANCE OF TBE CITY OF GRAND TERRACE, CALIFORNIA AMENDING CHAPTER 10 20 OF THE GRAND TERRACE MUNICPAL CODE, PROHIBPIING PARKING FOR TBE PURPOSE OF STREET SWEEPING CITY OF GRAND TERRACE CITY COUNCIL A GEIVDAI REPORT COUNCIL AGENDA ISM # bA City of Grand Terrace on the fourth Wednesday of each month from 6.00 a.m. to 2 00 p M. Section 7 Parking is prohibited on Barton Road and Mt Vernon Avenue each and every Wednesday from 6 00 a m. to 2:00 p m. Section 8 The City Manager or his appointed representative shall have the authority to issue to any person a revocable written parking permit to park or leave standing a vehicle upon written application setting forth the reasons therefor. Such permit shall be issued for a specified period of time and may be revoked by notice, in wnting, to the applicant. Terms and conditions are to be as are reasonable and necessary to insure safety of persons and property, and that it will be in the best interest of the neighborhood and well prevent any adverse effect upon persons or property affected thereby. The City Manager may issue such permit if the following findings can be made: A. That good reason exists to park such vehicle upon a prohibited area in that an emergency or unusual circumstance requires the parking of such vehicle upon such area and no other suitable alternative exists; B. That no adjacent properties will be adversely affected thereby; C. That the vehicle and area immediately around it is maintained in a clean and orderly manner without the accumulation of trash or debris thereabouts. Section 9. Adequate notice of such prohibited parking shall be given by signs erected at the entrances to each area setting forth the days and hours parking is prohibited. Section 10 The fine for violation of this Ordinance shall be set by resolution of the City Council. Section 11 This Ordinance shall be in full force and effect at 12:01 a.m. on the 31 st day after its adoption. Section 12. The City Clerk shall cause this Ordinance to be posted in three (3) public places designated for such purpose by the City Council Section 13. First read at a Regular meeting of the City Council of said City held on the day of . 1996, and finally adopted and ordered posted at a Regular meeting of said City Council on the day of . 1996. C. ORDINANCE NO. AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING CHAPTER 4.72 OF TEE GRAND TERRACE MUNICIPAL CODE AND ESTABLISHING SEWER USER CHARGES. THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS Section 1 Chapter 4.72.010 of the Grand Terrace Municipal Code is hereby amended to read as 4.72, 010 Charges desig an tW • Sewer user charges are as follows: A. Residential users shall be charged the rate of fifteen dollars and seventy-five cents per month. ch single family dwelling, each dwelling unit in a multiple residential complex, including duplexes, alments, condominiums, etc., and each dwelling unit in a mobile home park shall be charged at a rate fifteen dollars and seventy-five cents per month. B. Commercial and/or mdustnal uses shall be charged the rate of $0.77 per one hundred cubic feet of water per month. or any portion thereof; however, the mnnmum monthly charge for such users shall be fifteen dollars and seventy-five cents per month. C. Each church user shall be charged the rate of fifteen dollars and seventy-five cents per month, ;r, each church owned property shall be charged at the appropriate use rate as provided in this D Individual schools shall be charged a rate of fifteen dollars and seventy-five cents per month each one hundred average daily attendance or portion thereof These amounts shall be computed on basis of the previous twelve months. E. The senior citizens sewer rate is applicable to homes, mobile homes, condominiums and .nts In order to quahfy for this sewer service charge, the user must: 1 be 65 years or older; 2 live alone or with only one other person 3. be able to show average daily residential wastewater flows of approximately 150 gallons per day The City will verify average daily residential wastewater flow by reviewing water use during winter months, 4 submit an application to the City Fmance Department. 5 if the City of Colton obtains a State loan, then no senior citizen's rate may be offered. The senior citizen's sewer rate will then be increased to $15 75/mo Section 2 Severability - If any provision or clause of this Ordinance or the application thereof to c.Irr Community Development Department CRA ITEM( ) COUNCIL ITEM (X) MEETING DATE July 11, 1996 FUNDING REQUIRED NO FUNDING REQUIRED _X I SUBJECT Second reading of Z-96-01, E-96-08, and application for zone change from C2, General Business District to CM, Commercial Manufacturing District, and an application for Environmental Review TION Continue second reading until July 25,1996 City Council Meeting. On June 25, 1996, the City Council unanimously approved the first reading of the above mentioned zone change ordinance subject to staff conditions of approval Per the City Attorney, the Community Development Department Staff will revise the ordinance format and remove the conditions of approval from the body of the ordinance Those conditions will be included into a development agreement between the City and Applicant, C-Y Development. The applicant is proposing to change the existing zoning on the subject parcels from C2 to CM with 30% of volume of sales taxable The proposal includes four (4) parcels along Commerce Way with a combined total of approximately 5 acres Presently, the owner is preparing appropriate applications for a new warehouse/office building just east of the Johnstone Plumbing Supplies Building on Commerce Way The owner is also inthe process of signing a long term lease with Superior Pool Products, Inc of Anaheim to occupy the new facility T7us proposal is consistent with the General Plan Community Development Department recommends to continue the second reading of the subject zone change lance allowing Staff to simultaneously reformat ordinance and complete a development agreement with the applicam submitted, Materassi nity Development Director tachment Draft Development Agreement I LM lrn vp6l/ /p1ammmg1cc1z9601 cc 22795 Barton Road • Grand Terrace, California 92313-5(MW1q$ A # 7 ` Staff will provide copy of CMP regulations for TIA reports to be followed 5 Compliance with all recommendations listed in the Building and Safety/Public Works memorandum to the City dated April 15, 1996 (Attachment - A) 6 Compliance with all recommendations listed in the California Department of Forestry and Fire Protection memorandum to the City dated April 16, 1996 (Attachment - B) 7 -::� (Land Use #8 Env Initial Study) All future projects in the subject area shall consist of a Site and Architectural Review to ensure structures are adaptable (compatible) to mixed use development For example, a structure designed for light manufacturing uses will be required to incorporate design elements (pedestrian amenities, building articulation, and extra landscaping) that are conducive to general commercial uses thereby allowing both uses to compliment each other in the subject area. Responsible Agency Grand Terrace Community Development Department. Tune line When specific projects are approved by Planning Commission and/or Community Development Department. •- (Human Health #17 Env Initial Study) All project associated with hazardous material (distribution, storage, and sale) shall be conditioned to be cleared by responsible permitting agencies Responsible Agencies (but not limited to) Regional Water Quality Board, Air Quality Management District, San Bernardino County Environmental Health Department, and San Bernardino County Department of Forestry and Fire Services Tune line When specific projects are approved by Planning Commission and/or Community Development Department 9 -:� (Air Emissions #21C Env Initial Study) 1 Specific projects shall be conditioned to be cleared by responsible permitting agencies, such as but not limited to, the Air Quality Management District, San Bernardino County Environmental Health Department, and San Bernardino County Department of Forestry and Fire Services Reviewing agencies would condition all new applicable businesses so cumulative impacts of air emissions are mitigated or eliminated 2 All new development shall incorporate the following Transportation Control Measures (TCM) from TCM Ordinance No 147, as applicable, to reduce vehicle trips thereby reducing air pollution and improving air quality (selected TCMs are based on the potential size of new development in the subject area) Design Standards for Development - (TCM B 1) Require bicycle parking facilities as a percentage of auto parking spaces in new development or require secured lockers Parking racks and secured lockers at a rate of 1 per 30 parking spaces with a minimum of three bike racks, - (TCM B2) On -site pedestrian walkways and bicycle facilities to connect each I 13 Waste Management Goals Prior to issuance of building permits, project waste management plans shall be provided to the Community Development Department for the records, and in order to comply with the City of Grand Terrace Source Reduction and Recycling Element, and if applicable Household Hazardous Waste Element programs 14 Upon approval of these conditions of approval and prior to becoming final and binding the applicant/property owner must sign an acceptance letter, which will be prepared by staff Numbers. s) of Owner(s) of record: 277-451-179 277452-5, 61 & 7 C-Y Development Company Mr. James C. Coffin, Owner 222 E. Olive Ave. Redlands, Ca. 92373 Acceptance of Conditions the owner of the property described above. I am aware of and accept all of the conditions set forth her i in. It is further understood that all of the aforementioned conditions which require installation and improvements shall be completed in a manner satisfactory to the Community Development Department of the lCrty of Grand Terrace and shall not be deemed complete until approved and accepted as completed by said Department. ) Mr1 James C. Cof1m, Owner/Applicant Date of Grand Terrace Date mumty Development Director of California ity of San Bernardino of Grand Terrace On , before me, the undersigned, a Notary Public in and for said State, personally appeared , personally known to me to be the person whose name is subscribed to the Iwithin instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument. SS my hand and official seal c \461\ \piannmg\zonmg\devagree cof CRA ITEM () COUNCIL ITEM (XX) MEETING DATE July 11, 1996 SUBJECT RESIDENTIAL WASTE HAULING FRANCHISE BFULOMA LINDA DISPOSAL, INC Recommendation: FUNDING REQUIRED NO FUNDING REQUIRED XX DISCUSSION At the May 23, 1996 meeting, the City Council was presented with a recommendation that the City award BFULoma Lmda Disposal, INC with an exclusive franchise for Residential, Commercial and Industrial waste. The Council decided against awarding an exclusive agreement for Commercial and Industrial waste and directed staff to begin negotiations with BFI on a proposal regarding residential waste and to research possible options regarding how to accommodate the other haulers in the other areas. Over the past few weeks, staff has met with BFI, Burrtec Disposal and Jacks Disposal to determine options regarding the letting of a franchise. The recommendations as a result of these discussions are as follow 1 That the City grant a revised franchise and an extendinn of 6 years to BFULoma Linda Disposal, Inc. for the exclusive collection of resdential waste, and 2_ That a permitting system be miplementedfor commercial and industrial collection. These recommendations are based on a need to begin the implerrieritation of various programs to meet AB 939 guidelines and to accommodate the needs of existing haulers within the City BFDLoma Linda Disposal. Inc.- Residential Franchise As proposed, the residential franchise would be completely revised and extend from the current termination date in October, 2000 to October, 2006 The key elements of the proposal will include as follows 1 Implementation of a frilly automated curbside collection system 2 A three bin system mcluding either 96 or 68 gallon buns for trash, a 96 gallon container for green waste and an 18 gallon container for recycling. 3 A comprehensive residential green waste program 4 Bi-Annual Bulky waste Clean-up days. 5 Expanded recycling to include plastics, paper, cardboard and fiber boards. 6 Community education programs The proposed costs for the program would be $17 80 for a 96 gallon container and $16 78 for a 68 gallon container The term of the prehmmary franchise would carry the contract until October, 2006 There is no "evergreen" provision for extending the franchise beyond this date. The franchise will also provide for AB 939 indemnification for the residential portion of the sohd waste flaw CITY OF GRAND TERRACE CITY COUNCIL AGENDA REPORT COUNCIL AGENDA ffEM # 10 C CRA ITEM () COUNCEL ITEM (x) MEETING DATE July 11, 1996 SUBJECT Appoint Representatives and Alternates to Various Government Organizations With the resignation of Gene Carlstrom from the City Council, this leaves open Ins positions as Alternate for SCAG, League of California Cities and SANBAG, and his position as Representative on the Solid Waste Task Force Below is a list of the organizations with the current representatives Council at this time can either fill these positions left open or appoint all new representatives and alternates OMNITRANS REPRESENTATIVE Herman Hilkey ALTERNATE Dan Buchanan SCAG REPRESENTATIVE Tom Schwab ALTERNATE SAN BERNARDINO VALLEY REPRESENTATIVE Dan Buchanan MUNICIPAL WATER DISTRICT ALTERNATE Jun Smgley ADVISORY COMI ff= LEAGUE OF CALIFORNIA CITIES REPRESENTATIVE. Dan Buchanan ALTERNATE. CITY SELECTION COM34ITTEE REPRESENTATIVE Byron Matteson MAYOR SANBAG REPRESENTATIVE Jun Singley ALTERNATE SOLID WASTE TASK FORCE REPRESENTATIVE ALTERNATE Tom Schwab OMNITRANS TECH ADVISORY REPRESENTATIVE John Donlevy ALTERNATE Tom Schwab SOUTHERN CALIFORNIA JOINT REPRESENTATIVE POWERS INSURANCE AUTHORITY ALTERNATE (BOARD OF DIRECTORS) SAN BERNARDINO COUNTY GANG REPRESENTATIVE & DRUG TASK FORCE LEAGUE OF CALIFORNIA CITIES REPRESENTATIVE. REVENUE & TAXATION COMMISSION Jim Suigley Tom Schwab Jim Smgley Herman Hilkey COUNCIL AGENDA ITEM # SA