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09/26/199622795 Barton Road Grand Terrace California 92313-5295 Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 Byron R Matteson Mayor Gene Carlstrom Mayor Pro Tempore Herman Hilkey Jim Smgley Dan Buchanan Council Members Thomas J Schwab City Manager FILE COPY September 26, 1996 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE REGULAR COUNCIL MEETING AGENDA OITY COUNCIL CHAMBERS SEPTEMBER 26, 1996 GRAND TERRACE CIVIC CENTER 6 00 P M 2�795 Barton Road THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES FACT OF I490, IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLEWS OFFICE AT (9D9) 82 621 AT LEAST IFS HOURS PRIOR. TO 'TEE MXET NG, Call to Order - Invocatson - Pastor Paul Reed, First Baptist Church of Grand Terrace Pledge of Allegiance - Roll Call - AGENDA ITEMS STAFF COUNCIL - -� - -- --- --- - -- ------ --- ------ -=- I-RECOMMENDATIONS-1— - ACTION- - --- �� 1 Approval of 09-12-96 Minutes Approve 2 Approval of Check Register CRA092696 Approve 1 Items to Delete 2 SPECIAL PRE 3 Recycling Family of the Month - August 1996 Proclamation - Rideshare Week - October 7 - 11, 1996 Proclamation - Child Health Month - October 1996 Proclamation - Equal Parents Week - September 30 - October 6, 1996 School District Update - Superintendent Dr Fischer : following Consent Calendar items are expected to be tine and noncontroversial They will be acted upon by the inch at one time without discussion Any Council Member, IfMember, or Citizen may request removal of an item from Consent Calendar for discussion Approval Check Register No 092696 1 Approve L AGENDA - PAGE 2OF2 AGENDA ITEMS STAFF RECCOMENDATIONS B Ratify 09-26-96 CRA Action Approve C Waive Full Reading of Ordinances on Agenda D Approval of 09-12-96 Minutes Approve E Disadvantage Business Enterprise Program (DBE) Adopt 4 PUBLIC COMMENT 6 ORAL REPORTS A Committee Reports 1 Crime Prevention Committee (a) Minutes of 08-12-96 Accept 2 Emergency Operations Committee (a) Minutes of 08-20-96 Accept --- ---- - ---- - B Council Reports - — --- -------- — -- — -- --- - — -- --- - 6 PUBLIC HEARINGS - 6 00 P M A Recommendations for Expenditure of AB 3229 Fund I UNFINISHED BUSINESS None 8 NEW BUSINESS A Resolution Adopting the Measure I Five Year Capital Approve Improvement Program and Twenty -Year Transportation Plan B Reschedule November 1996 City Council Meetings Reschedule 9 CLOSED SESSION None M NEXT REGULAR CRAXITY COUNCIL LING WILL BE HELD ON OCTOBER 10, 1996 AT 6 00 COUNCIL ACTION )A ITEM REQUESTS FOR THE 10-10-96 MEETING BE SUBMITTED IN WRITING TO THE CITY S OFFICE BY NOON 10-03-96 PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - SEPTEMBER 12, 1996 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 12, 1996, at 6 00 p m PRESENT: Byron R Matteson, Chairman Dan Buchanan, Vice -Chairman Jim Singley, Agency Member Lee Ann Garcia, Agency Member Thomas J Schwab, Executive Director John Donlevy, Assistant City Manager Tracey Martinez, Deputy City Clerk Bernard Simon, Finance Director Patrizia Materassi, Community Development Director Virgil Barham, Building and Safety Director Lt Stewart, Sheriff's Department Tracey Martinez, Deputy City Clerk Jim Winkler, Harper and Burns ABSENT: Herman Hilkey, Agency Member Brenda Stanfill, Secretary APPROVAL OF AUGUST 8s 1996 CRA NIINT= CRA-96-38 MOTION BY AGENCY MEMBER GARCIA, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 4-0-1-0 (Agency Member Hilkey was absent), to approve the August 8, 1996 CRA Minutes APPROVAL OF CHECK REGISTER NO CRA082296 & CRA091296 CRA-96-39 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY VICE- CHAIRMAN BUCHANAN, CARRIED 4-0-1-0 (Agency Member Hilkey was absent), to approve Check Register No CRA082296 and CRA091296 Chairman Matteson adjourned the Community Redevelopment Agency Meeting at 6 15 p m SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace O R A AGENDA ITEM NO. 1 i a a a z 0 a P-ENDING-CRA-APPROVAL PAGE CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: SEPTEMBER 26, 1996 CHECK REGISTER NO: 092696 OUTSTANDING DEMANDS AS OF: SEPTEMBER 26.1996 P11396 MARGARET AYARS BIRTHDAY BONUS 5000 P11398 RIVERSIDE HIGHLAND WATER COMPANY WATER FOR HOUSES UNDER REHABILITATION 19164 P11400 STATE COMPENSATION INSURANCE FUND WORKERS' COMPENSATION INS, AUG 1996 19522 36722 DAN BUCHANAN STIPENDS FOR SEPTEMBER, 1996 15000 36731 DRUG ALTERNATIVE PROGRAM LAWN SERVICE FOR HOUSES UNDER REHABILITATION PROGRAM 35000 36733 EDEN SYSTEMS COMPUTER PROGRAM CHANGE 27000 36735 LEE ANN GARCIA STIPENDS FOR SEPTEMBER, 1996 15000 36737 CITY OF GRAND TERRACE WASTE WATER DISPOSAL SERVICES FOR HOUSES UNDER REHABILITATION PROGRAM 9120 36742 HERMAN HILKEY STIPENDS FOR SEPTEMBER, 1996 15000 36754 BYRON MATTESON STIPENDS FOR SEPTEMBER, 1996 15000 36757 MISCO COMPUTER BACK-UP TAPES 20883 36759 OFFICE DEPOT OFFICE SUPPLIES 1123 36760 PACIFIC BELL PHONE, REHABILITATION PROGRAM 3961 36761 PETTY CASH REIMBURSE PETTY CASH 2523 36766 RIVERSIDE HIGHLAND WATER COMPANY CLOSING BILL, 22544 RAVEN WAY 6888 36772 JAMES SINGLEY STIPENDS FOR SEPTEMBER, 1996 15000 36775 SOUTHERN CA EDISON COMPANY ELECTRIC, 22544 RAVEN WAY 3506 36776 SOUTHERN CA GAS COMPANY GAS FOR 22832 PALM 581 �p4Q�44gpq0aQo0aV�0oOoo TI-tv of Graub Onerrarr :mw"rioiclttmtttton CAMFORAU AMESILIM UF" OCTOBER 7-11,1996 WHEREAS, thousands of commuters throughout California will be trying an alternative commute as part of the eleventh annual California Rideshare Week; and WHEREAS; this statewide campaign promotes c-xrpo�ng, vanpooTzn-k,-tvkink transit, bicycling; walk ng and telecommuting as methodr than help -reduce - aut& and airpollutzon;'and WHE&F-4S, Southern California Association of Go vernment's rideshare department is working with employers and community organizations throughout our region to organize events that help commuters give ridesharing to work a try; NOA, THEREFORE I, BYRON R MATTESON, Mayor of the City of Grand Terrace, on behalf of the City Council, do hereby proclaim October 7 through 11, 1996 as C4LIFORNL4 RIDESHARE WEEK and urge all the residents of the City of Grand j Terrace to try an alternative method of transportation at least once during the week � Mayor ofthe City ofGrand Terrace and of the City Council thereof This 261h day of September, 1996 01.13-tu of ('9rttn.d C71 arttrE Filry an FIN Vr101rIaAMW4WWIatt1an CHaD HEAUHMONTH OCTOBEk 1996 WHEREAS, children are being exposed to severe and chronic violence at younger ages; often in dwir own homed and a gnsvre to violence has been identified as a agn ficant public health problem reaching epidemic proportions; and _ —=_�_ _ r exposure to- wolence,_me&a-wolence; and being a -victim_ of violence- are _ connected to carrying weapons aggression toward others depression;, low self -steer eating - - disorders; poor sch%b er brma= -. and sufcida�t_endencies,�attd " llo ��z ineitimviolence can make clukhnz dens sensitive lawokwe and is especially dangerous tojIoaoig children because they -cannot easily tell the�di�ebetween reality and stopping violencesiai7sathome anrlmthe c+armmorrty, andeveryone cam help children feel safe and secure by controlling our own anger and role -modeling peaceful corj7ict resolution, eliminating orrlockmg up guns m dw how and bypuffing Me -plug off Tlrvtolence,- NOW, THEREFORE, I, BYRONR MATTUON, Mayor of the City of Grand Terrace, on behalf of the City Cbw=j do hereby procImin the month of October 1996 as CHILD RFALTH MONTH and urge all residents of the City of Grand Terrace to take responsibility for reducing the amount of violence our children are exposed to in the me&a or in real life Mayor of the City of Grand Terrace and of the City Council thereof. This 26th day of September, 1996. CITI-tu of Granb 01 Errttxr r�clttmttttn�t EQUAL PARENTS' WEEK SEPTEMBER 30 - OCTOBER 6,1996 WHEREAS,. the Coalition ofParent Support ("COPS') is a California nonprofit organization which is committed to reform the laws in California to achieve equal -rights for parents in order that custoduil and noncustodial parents share equal responsibility for and equal access to their children; and - - WHEREAS,COPS is committed to end discnminaiion- agautst noncustodial parents x - - andrecogiiaes than ist°espansib&forczrusinginfu i�Ctathein.avid creatzngbarr—x-.m o theirabitity to be meaning full}xinvoly din their chA&j4's lives and z WHO.. the Coalition of Parent Support has deckired September 30,.1996 through October 6,1996 as Equal Parents"Week to gain pumarecognition of these urgent social issues,: gam public support for critically needed reform; and to}call attention to the reason why our laws must be changed the desperate need of our children to have both �_ parents meaningfully involved in their lives; NOW, THEREFORE, I, BYRONIt MATTESON, Mayor of the City ofGrand Terrace, on behalf of the City Council, do hereby proclaim September 30, 1996 through October 6, 1996 as EQUAL PARENTS' WEEK, and urge all the residents of the City of Grand Terrace to help promote and participate in this event in this city for the public good Mayor ofthe City of Grand Terrace and of the City Council thereof This 261h day of September, 1996. �iJII�IW�a!l�M�aOalf�1 I�0"M��b��b��lla� �" C DATE: SEPTEMBER 26, 1996 PAGE 1 0 PE�INQ CRY CITY OF GRAND TERRACE COUNCIL -APPROVAL CHECK REGISTER NO: 092696 OUTSTANDING DEMANDS AS OF: SEPTEMBER 26, 1996 _ P11395 CCAPA CONFERENCE, 96 REGISTRATION, PLANNING DEPARTMENT P11397 RICHARD ROLLINS OPEN/CLOSE TERRACE HILLS PARK, AUG 1996 P11398 RIVERSIDE HIGHLAND WATER COMPANY WATER FOR CITY OWNED FACILITIES, PARKS, AND MERIDIANS P11399 STAC, INC BACK-UP SUPPORT FOR COMPUTER SYSTEM P11400 STATE COMPENSATION INSURANCE FUND WORKERS' COMPENSATION INSURANCE, AUG 1996 P11401 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/6/96 P11402 COMCAST CABLEVISION CASH PAYMENTS FOR 9/6/96 P11403 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/9/96 P11404 COMCAST CABLEVISION CASH PAYMENTS FOR 9/9/96 P11405 CAROLYN REED BIRTHDAY BONUS P11406 BLUE MOUNTAIN COFFEE HOUSE REFRESHMENTS FOR CRIME PREVENTION UNIT PROGRAM P11407 KEVIN CARROLL REFUND, OVERPAYMENT ON MEDICAL INSURANCE P11408 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/11/96 0 P11409 COMCAST CABLEVISION CASH PAYMENTS FOR 9/11/96 C P11410 PERS RETIREMENT FOR PAYROLL ENDING 9/6/96 P11411 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/12/96 �- P11412 COMCAST CABLEVISION CASH PAYMENTS FOR 9/12/96 P11413 CITY OF SAN BERNARDINO DEMAND FORECAST REPORTS, 1995 M P11414 PEBSCO DEFERRED COMPENSATION FOR AUG 1996 z P11415 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/16/96 P11416 COMCAST CABLEVISION CASH PAYMENTS FOR 9/16/96 P11417 PAM GLAUSER REFUND, CHILD CARE SERVICES P11418 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/17/96 P11419 COMCAST CABLEVISION CASH PAYMENTS FOR 9/17/96 P11420 JERRY GLANDER BIRTHDAY BONUS P11421 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/18/96 46000 21000 9,44249 19900 1,65316 34455 28882 7958 26998 5000 5387 26000 22417 29516 5,03137 10407 4950 1,90583 8,190 58 9555 2316 2500 34522 13274 5000 13112 I CITY OF GRAND TERRACE DATE: SEPTEMBER 26, 1996 CHECK REGISTER NO: 092696 OUTSTANDING DEMANDS AS OF: SEPTEMBER 26, 1996 C ECK NO, VENDOR DESCRIPTION AM-Q� 36735 LEE ANN GARCIA STIPENDS FOR SEPTEMBER, 1996 300 36736 GIBSON DISCOUNT JANITORIAL SUPPLIES, CHILD CARE 325 36738 J L HAMMET COMPANY PROGRAM SUPPLIES, CHILD CARE 39 36739 HARPER & BURNS LLPN LEGAL SERVICES FOR AUGUST, 1996 1,533 36740 WILLIAM HAYWARD INSTRUCTOR, KARATE/TODDLERATE 1,195 a - 36741 HENAGON LTD COLTON TOPSOIL FOR PARK -8 36742 HERMAN HILKEY STIPENDS FOR SEPTEMBER, 1996 300 36743 HYDRO-SCAPE PRODUCTS, INC IRRIGATION SUPPLIES FOR PARKS 477 36744 IKON OFFICE SOLUTIONS, INC USAGE ON PANASONIC COPIER, AUGUST, 1996 35 36745 IN THE SWIM DISCOUNT PROGRAM SUPPLIES FOR RECREATION 277 36746 INMARK UTILITY PAYMENT SIGNS, FINANCE DEPARTMENT 84 36747 INTERNAL REVENUE SERVICE PER TAX LEVY DEMAND 151 36748 INTERSTATE BRANDS CORP BAKERY GOODS FOR CHILD CARE 94 36749 KEENEY & SON PLUMBING REPAIRS, SIDEWALK REPAIR AND MONUMENT 4,86C 36750 L G SUPPLY COMPANY CONCRETE COVER/ FRAME 19: 36751 LAKESHORE LEARNING MATERIALS PROGRAM SUPPLIES FOR CHILD CARE 187 36752 LEROY'S LANDSCAPE SERVICE LANDSCAPE MAINTENANCE, TERRACE PINES, AUG 1996 20C 36753 LARRY MAINEZ DESIGN TOUR -DE -TERRACE LOGO 12": 36754 BYRON MATTESON STIPENDS FOR SEPTEMBER, 1996 30C 36755 MICHELLE MESTAS REIMBURSEMENT FOR SUMMER YOUTH EXCURSION, MUSEUM 34 36756 METLIFE LIFE INSURANCE, H GRANT (6 MONTHS) 701 36757 MISCO BACK-UP TAPES FOR COMPUTER SYSTEM 417 36758 NEW HORIZONS COMPUTER COMPUTER CLASS COUPONS, COMMUNITY SERVICES 39£ 36759 OFFICE DEPOT OFFICE SUPPLIES 25C 36760 PACIFIC BELL PHONES FOR CITY OWNED FACILITIES 50C PAGE 5 CITY OF GRAND TERRACE DATE: SEPTEMBER 26, 1996 OUTSTANDING DEMANDS AS OF: CHECKNO. VENDOR 36785 TRANSPORTATION ENGINEERING 36786 TRI-COUNTY OFFICIALS 36788 WALMART 36789 WAXIE 36790 WESTERN EXTERMINATORS COMPANY 36791 XEROX CORPORATION 36792 YOSEMITE WATERS CHECK REGISTER NO* SEPTEMBER 26,1996 ENGINEERING CONSULTANTS, PLANNING DEPARTMENT UMPIRES FOR SLO-PITCH SOFTBALL PROGRAM SUPPLIES FOR CHILD CARE JANITORIAL SUPPLIES FOR CIVIC CENTER PEST CONTROL FOR CITY OWNED FACILITIES MAINTENANCE/USAGE FOR XEROX COPIER,AUG 1996 BOTTLED WATER FOR CITY OWNED FACILITIES TOTAL I CERTIFY THAT TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY BERNARD SIMON FINANCE DIRECTOR 092696 2,41000 6000 5507 20947 15500 13262 139,033 20 v CITY OF GRAND TERRACE PENDING CITYCOUNCIL APPROVAL CITY COUNCIL MINUTES REGULAR COUNCIL MEETING - SEPTEMBER 12, 1996 regular meeting of the City Council of the City of Grand Terrace was called to order in the Council umbers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September !, 1996at615pm Byron R Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman Hilkey, Councilmember Jim Singley, Councilmember Lee Ann Garcia, Councilmember Thomas J Schwab, City Manager John Donlevy, Assistant City Manager Tracey Martinez, Deputy City Clerk Bernard Simon, Finance Director Patrma Materassi, Community Development Director Virgil Barham, Building and Safety Director Lt Stewart, Sheriff's Department Jim Winkler, Harper and Bums Brenda Stanfill, City Clerk meeting was opened with invocation by Pastor Salim Elias of Azure Hills Seventh-Day Adventist ch of Grand Terrace, followed by the Pledge of Allegiance led by Mayor Pro Tem Buchanan 2A. Recycling Family of the Month - July 1996 Mayor Matteson announced that the Bennett Family are the recipients of the recycling family of the month award for July 1996 and of the local merchant gift certificates from local businesses in Grand Terrace. 2B. Awards - Summer Youth Worker Michelle Mestas, Summer Youth Employment Training Program Coordinator presented the fifteen participants with various awards and certificates She presented certificates of appreciation to Juanita Lintton, Remedial Education Instructor, Denise Hall, Assistant Program Coordinator, Grand Terrace Library, Grand Terrace Child Care Services, Grand Terrace Fire Station, Grand Terrace Finance Department, Terrace Hills Middle School, Terrace View Elementary School and Larry Mainez. Mayor Matteson read and presented Michelle Mestas, Summer Youth Employment Training COUNCIL AGENDA ITEM # �J �s R t� 4 j t � J� � :a✓r � Council Minutes September 12, 1996 Page 3 5A Committee Reports 1 Crime Prevention Committee (a) Minutes of 07-08-96 136 MOTION BY COUNCELMEMBER HICKEY, SECOND BY COUNCII,MEMBER GARCIA, CARRIED 5-0, to accept the Crime Prevention Committee minutes of July 8, 1996 2 Emergency Operations Committee (a) Minutes of 05-21-96 and 06-18-96 137 MOTION BY COUNCII.MEMBER HICKEY, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to accept the Emergency Operations Committee minutes of May 21, 1996 and June 18, 1996 3 Park and Recreation Committee (a) Minutes of 07-01-96 138 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0, to accept the Park and Recreation Committee minutes of July 1, 1996 (b) Declare October 26, 1996 as Make A Difference Day 139 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to declare October 26, 1996 as Make a Difference Day ( c) Appoint New Members (Ortiz and Bertino) 140 MOTION BY COUNCII.MEMBER HICKEY, SECOND BY COUNCII.MEMBER SINGLEY, CARRIED 5-0, to appoint Manuel Ortiz and David Bertmo to the Park and Recreation Committee with terms continuing to June 30, 2000 4 Historical and Cultural Activities Committee (a) Appoint New Member (Rosenkild) 141 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to appoint Rochelle Rosenlald to the Historical and Cultural Activities Committee to fill an unexpired term continuing to June 30, 1998 Councilmember Hilkey, requested that staff give a status report on the historical tapes Assistant City Manager Donleva, reported that there are just a few tapes left that need to be transcribed =xfty jt iat tx i Council Mmutes September 12, 1996 Page 5 6A TPM-96-02, Tentative Parcel Map Application to Sub -divide Parcel Map 14940 into Two (2) Separate Parcels (CY Development) Mayor Matteson opened the Public Hearing for discussion, there being none he returned discussion to Council Mayor Matteson, questioned why they are doing a lot split if the ownership of the land is not changing Bill McKeaver, 647 N Main Street, the reason for the split is that the project consists of a 14000 square foot building and is a proposed land lease arrangement which includes area only in parcel number one According to the map act in order to lease this space it must be a separate parcel Mayor Matteson, questioned the difference between leasing a building and leasing land, if you lease the building you are leasing the land as well Commumty Development Director Materassi, stated that every time you have a long term lease it triggers the subdivision map act Bill McKeaver, stated that this will give the developer the capability of financing the construction without incumbering the rest of the property CC-96-142 MOTION BY COUNCILMEIvIBER SINGLEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0, to approve TPM-96-02, Tentative parcel Map Application to Subdivide Parcel Map 14940 into Two (2) Separate Parcels (CY Development) and adopt the Resolution with the modifications condition number 24 requiring a traffic operation analysis is required instead of a TIA including a signal warrant analysis at the intersection of commerce way and Michigan and a truck turning radius for the intersection of Michigan and Barton Road. 8A. Planning Commission Recommendation for Action Regarding Billboard Signs Councilmember Smgley, stated that he supported thus Resolution He also stated that he is opposed to the billboards. Mayor Matteson, stated that he was hoping to stay neutral in tins issue but has received so many complaints that he feels that he needs to support this Resolution on behalf of the residents Mayor Pro Tern Buchanan, stated that there are many ways to approach this issue and feels that tins Resolution is appropriate and professional. Staff Report CRA ITEM ( ) COUNCIL ITEM (xx) MEETINGDATE September26,1996 SUBJECT Disadvantaged Business Enterprise Program On September 30, 1996 our Disadvantaged Business Enterprise Program will expire In order to be a recipient of Department of Transportation Federal Highway Funds, the City must annually adopt this program Under the guidelines of the program we are required to publish each year's DBE goals in both mmonty and majority media with a 45-day comment period for informational purposes See attached letter from the Department of Transportation and goals to be published Staff Recommends Council. ADOPT A DISADVANTAGED BUSINESS ENTERPRISE PROGRAM FOR THE CITY OF GRAND TERRACE AND DIRECT THE CITY CLERK TO PUBLISH NEXT YEAR'S GOALS IN BOTH A MINORITY AND MAJORITY MEDIA WITH A 45-DAY COMMENT PERIOD COUNCIL AGENDA ITEM #,3� C►T1' 227P5 Barton Road Grand Terrace �fomia 92313-5295 Fax Civic Center (909)824-6621 (909)783-7629 City Clerk's Department NOTICE OF DISADVANTAGED BUSINESS ENTERPRISE (DBE) GOALS AND RIGHT OF PUBLIC COMMENT NOTICE IS HEREBY GIVEN to the public that 1 The City of Grand Terrace has heretofore adopted major project DBE overall goals of 10% for the period of October 1, 1996 through September 30, 1997, consisting of utilizing minority business enterprises in all aspects of contracting to the maximum extent feasible and committing itself to substantially increase minority business utilization These goals further include msunng that the City of Grand Terrace, its contractors and sub- contractors, which are recipients of federal aid funds, agree to provide minority business enterprises with the maximum opportunity to participate in the performance of contracts and subcontracts and a commitment by the city of Grand Terrace on all its contracts and subcontractors to take all reasonable steps in accordance with 49 CFR 23 to insure that minority business enterprises have the maximum opportunity to compete for and perform contracts 2 The public may inspect the goals and description of how they were set at City Hall, City Clerk's Department 22795 Barton Road, Grand Terrace, CA, for a period of 30 days from the date that this notice is first published 3 The U S Department of Transportation and the City of Grand Terrace will accept comments on the said goals for 45 days from the date that this notice is first published and said comments shall be considered to be for informational purposes only 4 In addition to the foregoing, interested mmonty and majority contractor organizations, upon request, shall receive a direct mailing of the complete program with a request that they provide written comments to the City of Grand Terrace on this program Brenda Stanfill City Clerk Liaison Officer Staff Report - Expenditure of AB 3229 Funds Page 'Three It is likely that the current vehicle (which is already showing wear) will become cost prohibitive to mammin Staff feels that an appropriate expenditure of a portion of these funds would be to purchase a new vehicle for Citizen's Patrol This would allow any funds the volunteers have already raised to be directed elsewhere in their crime prevention effort Option Two: Traffic Program An additional recommendation is that the City of Grand Terrace utilize all or part of the additional funding to implement a traffic program An off -duty deputy (traffic trained) would solely enforce traffic laws City staff and law enforcement personnel frequently receive complaints related to traffic, specifically speed Although existing law enforcement does provide traffic enforcement, it is a collateral responsibility and as such is limited The presence of a lugh-profile (highly visible) traffic enforcement program would allow us to administer traffic programs in eight (8) or sixteen (16) hour blocks per week in areas with a high potential for tragedy (school zones, etc If excess funding is in the amount of $10 thousand dollars, we can expect to equate this to approximately 256 hours of overtime (at $28 97 per hour) In eight (8) hour increments, this amounts to approximately 32 days These would be scheduled as either one eight -hour shift per weelCor two eight -hour shifts per week The traffic program blocks would be scheduled randomly to enhance effectiveness and based on program needs (i e , holidays) Option Three: 'Utilize the Bicycle Enforcement Team for Specialized Projects An additional option in expending excess funds is to implement Community Oriented Policing Programs in areas where significant trends or events have been identified (1 e , graffiti control) This would entail utilizing a combination of regulars (on overtime) and reserves to respond to areas (such as apartment complexes or parks) to increase visibility, improve communications and decrease levels of violence The cost of a top step Deputy II on overtime is approximately $38 97 per hour The number of hours that the Bicycle Enforcement Team can be utilized is dependent on the amount of money left over after the purchase of a vehicle ;_ � • ►IIUI ►11 YC • • 1► 1 1 AUTHORIZE OPTION ONE TO PURCHASE A NEW CITIZEN'S PATROL VEHICLE. 2. AUTHORIZE OPTIONS TWO AND THREE WITH THE BALANCE OF THE FUNDING. TS yjm CITY OF GRAND TERRACE RECEIVED CRIME PREVENTION COMMITTEE Regular Meeting MINUTES CITY Ci'B 'S DEpT August 12, 1996 The Grand Terrace Crime Prevention Committee met for the regular meeting at the Senior Center Meeting was called to order at 6 00 PM by Chairperson, Philomene Spisak MEMBERS PRESENT were Philomene Spisak, Chairperson, Bitsy Miller, Vice Chairperson, JoAnn Johnson, Dottie Raborn, Robert Stewart, Jackie Kiacz and Dick Rollins MEMBERS ABSENT - Alternate Member, Mike Fasenmyer CITY STAFF -Tonya Nelson, Community Services Officer GUESTS PRESENT- Sergeant Ruff and Lieutenant Stewart, San Bernardino County Sheriffs Dept and Matt Brown, prospective Citizen Patrol or Neighborhood Watch member AGENDA was approved Motion by Bitsy Miller and second by Dottie Raborn MINUTES - Meeting of July 8, 1996 were approved as presented Motion by Dick Rollins and second by Bitsy Miller PUBLIC COMMENT - None CORRESPONDENCE - None BUDGET - New budget, no expenditures yet Will be purchasing film, punch and stand for camera Total new budget, $14,800 REPORTS - A. Law Enforcement Activity report. 1 Question re high crime area After discussion, it was determined that entire picture is not being presented Currently, areas containing Terrace Mesa and Highlands are the real higher crime rates 2 An individual who has admitted to 14 burglaries has been caught B. Citizen Patrol Report. 1 The Patrol has a special mission to find any habdity situations within the city 2 Commercial Ordinance log has been written and was explained and will be explained at the next Citizen Patrol meeting 3 A letter has been received by the City from California Grocers re retrieving of shopping carts Hot line to report location of carts is 1-800-2524613 4 Lt Howell reported on the alternative fuel vehicle giving the deadline for application for grant Tonya will pursue further couNaL nG€nDA rmm #5A la 11 S �J I There was another discussion on the Responsibilities of the Crime Prevention Committee Finally, it was decided that we were to follow the rules in the bound city book, and not the page that was distributed some time ago Dick Rollins made the motion and Bitsy Miller seconded NEW BUSINESS Jackie Kiacz told us about a program called Youth Accountability Board The Board's job is to interview the first time offender and his or her parents, then decide upon a constructive accountability plan This program was presented to the Seniors at their last meeting and it was suggested that that same presentation would be quite appropriate for a City Council meeting Jackie Kiacz will research the possibility There being no further business to discuss, the meeting was adjourned at 7 50 p m Respectfully Submitted, Johnson L RECEIVED EMERGENCY OPERATIONS COMMITTEE CITY CLERK'S DEPT CM OF GRAND TERRACE August 20, 1996 MINUTES f 1 CALL TO ORDER: The meeting was called to order by Gary Eldridge at 7 10 p m. APPROVAL OF MINUTES: Minutes of the June 18, 1996 meeting were approved with two corrections MEMBERS PRESENT: Gary Eldndge, Eileen Hodder, Darla Wertz, Tim Monroe, and Inn Hodder GUESTS PRESENT: ` Council Person LeeAnn Garcia, Liaison John Donlevy COUNCIL LIAISON REPORT: 1 The four drawer fireproof file cabinet is ready to be brought to building 3 and will be moved once the new antenna work is complete 2 Two of the portable generators have furled vice one that was reported last month. One was repaired for apprommately $20 00 The other has extensive engine damage, apparently due to lubrication failure and is being disassembled for repair 3 John reported that there is not yet an agreement with Stater's for emergency food supplies 4 The office supplies for building 3 have been put on order 5 The ID cards for committee members is being discussed with the City Manager EQUIPMENT/FACILITY REPORT: 1 A new dual band antenna and a single band antenna have been installed on building COUNCIL AGENDA ITEM #' I t � c�rr RAND City Manager's Department STAFF REPORT CRA rrEM ( ) COUNCIL ITEM (XX) MEETING DATE September 26, 1996 SUBJECT RECOMMENDATIONS FOR EXPENDITURE OF AB 3229 FUNDS FUNDING REQUIRED NO FUNDING REQUIRED X _ Legislative Intent/Distributioir of Funds_ — - - - - - - — - -- - - - - With the passage of AB 3229, $100 million dollars were allocated to supplement existing front line law enforcement services (Budget Act of 1996) This is the bill referred to by Council Member Smgley as the Bralte bill which allows designation of income tax for law enforcement Although funding has been allocated for only one year, the infrastructure has been established for long-term continuance of AB 3229 Funds are to be allocated as follows 121/a % to the County Sheriff for county jail construction and operation 121/2 % to the District Attorney for criminal prosecution 75 % to the county and cities within the county, in accordance with relative population (approximately $2 15 per person) Of tins $100 million dollars, the City of Grand Terrace will receive funds in the amount of approximately $30 thousand dollars Establishment of a Supplemental Law Enforcement Oversight Committee (SLEOC)- Section 30064 (a) addressed the establishment of a Supplemental Law Enforcement Oversight Committee (SLEOC), consisting of five members as follows (1) One Municipal Police Chief (Montclair P D ) (2) The County Sheriff (3) The District Attorney (4) The County's Executive Officer (5) One City Manager (City of Highland) This committee, at least annually, shall determine whether monies have been expended in compliance with this chapter COUNCIL a4G€1' nA r.r;;M A �ITy } , f i Community Development Department CRA ITEM () COUNCIL ITEM (X) MEETING DATE SEPTEMBER 26, 1996 FUNDING REQUIRED NO FUNDING REQUIRED X_ SUBJECT Annual Adoption of Measure I Resolution for the 5 and 20-Year Capital Improvement Program RECOMMENDATION Approval of Measure I Resolution (Attachment A) Every year in August the City is to update and adopt the Measure I, 5 and 20-year Capital Improvement Plan in order to continue receiving the benefits from this measure The benefits are approximately $80,000 annually, plus any discretionary funds available through competition Last Resolution we adopted was in December, 1995 We need to adopt one for 1996 Staff proposes only minor format amendments on the last year's resolution. (Attachment B) New resolution is Attachment A. Respectfully submitted, Pat ma Materassi Community Development Director Attachments - A -1996 Measure I Resolution B - 1995 Adopted Measure I Resolution C - SANBAG's memo requesting the resolution PM pp c \office\wpwm\wpdocs\planmag\cc\measureI 96 1 22795 Barton Road - Grand Terrace, California 92313-599UPOP # 6A PASSED, APPROVED AND ADOPTED, this 26th day of September, 1996 ATTEST City Clerk of the City of Grand Terrace and of the City Council thereof Mayor of the City of Grand Terrace and of the City Council thereof I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 26th day of September, 1996, by the following vote AYES - NOES: ABSENT: ABSTAIN: Brenda Stanfill City Clerk APPROVED AS TO FORM City Attorney c \office\wpwm\wpdocs\planning\cc\measurei res 5F- RESOLUTION NO. 95-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, ADOPTING THE MEASURE I FIVE-YEAR CAPITAL EWPROVEAUM PROGRAM AND TWENTY-YEAR TRANSPORTATION PLAN WHEREAS., San Bernardino County voters approved passage of Measure I in November, 1989, authorizing San Bernardino Associated Governments, acting as the San Bernardino County Transportation Authority, to impose a one-half of one percent retail transactions and use tau applicable in the incorporated and unincorporated territory of the County of San Bernardino; and WHEREAS, revenue from the tax can only be used for transportation improvements and traffic management programs authorized in the Expenditure Plans set forth in Ordinance 89-01 of the Authority; and WHEREAS, Expenditure Plans of the Ordinance require each local jurisdiction receiving revenue from the tax to expend those finds pursuant to a Five -Year Capital Improvement program and a Twenty -Year Transportation Plan adopted by resolution of the local jurisdiction; and WHEREAS, Expenditume Plans of the Ordinance also require that each local jurisdiction annually adopt and update the Five and Twenty -Year Plans. NOW, THEREFORE, BE IT RESOLVED that I. Fifty percent (5001a) of these Measure I finds shall be allocated to road maintenance projects and the other fifty pear,eat (50%) to transportation projects as listed in attached Measure I Five -Year Capital Improvement Program and Twenty -Year Transportation Plan. This is proposed from the 1995/1996 fiscal year to the year 2010, when Measure I "sunsets". 2. The road maintenance portion of the allocation will likely be expended on a yearly basis, while the tianspoutatton funds shall be saved to provide co- payment for large improvements, i.e. Barton Road Bridge widening. 3. In case of an emergency, such as floods or other major road expenses, the transportation finds can be reallocated. NOW, TE[EREFORE, BE IT FURTHER RESOLVED that the City Council of the City Of Grand Terrace, State of California, hereby adopts the Measure I Five -Year Capital Improvement Program and Twenty -Year Transportation Plan, as part of this resolution. ATTACHMENT B l t l 1 San Bernardino Associated Governments San Bernardino County Transportation Commission San Bernardino County Transportation Authority San Bernardino County Congestion Management Agency Service Authorityfor Freeway Emergencies 98WARMW ASDOMTWOOWN649" 472 North Arrowhead Avenue, San Bernardino, California 92401-1421 1 (909) 884-8276 FAX (909) 885-4407 DATE: July 25, 1996 Memo TO: Thomas J Schwab, City Manager City of Grand Terrace FROM: Deborah Robinson Barmack Director of Management Services SUBJECT: Measure I Five Year Capital Improvement Plans and Twenty Year Transportation Plans This memorandum serves as notification of the need for each city and the county to adopt the annual Five Year Capital Improvement Plan for expenditures of revenue from Measure I, the countywide transportation sales tax program administered by San Bernardino Associated Governments (SANBAG) It is requested that the updated Measure I Five Year Capital Improvement Plan be adopted by your governing body and forwarded to SANBAG by September 6, 1996 Measure I requires that each local jurisdiction receiving program revenues annually adopt a Five Year Capital Improvement Plan and a Twenty Year Transportation Plan which outlines the specific projects upon which those funds shall be expended This package is provided to assist you m the annual review and adoption of the plans You may also wish to refer to the Measure I Policies for information related to eligible projects. Please forward the following to SANBAG 1 A signed copy of the tusolutia of your governing body adopting the 1996-01 Measure I Five Year Capital Improvement Program 2 A copy of the adopted Five Year Capital Improvement Progm The Program should consist of a listing of projects wluch includes the facility/street name, project limits, and description of the improvement -A sample Emma fer both the VtHey and Please remember to include all programs upon which Measure I revenue will be expended, including projects from the prior year which may not be completed, pavement management programs, congestion management program costs (Mountam/Desert only), etc All of these projects should be included in the Measure I Five Year Capital Improvement Plan CM607WJ)RB 965040019650505 of Adelanto, Barstow, Big Bear Lake, Chino, Chino Hills, Colton, Fontana, Grand Terrace, Hesperia, Highland, Loma Linda, Montclair Needles, Ontario, Rancho Cucamonga, Redlands, Rialto, San Bernardino, Twetayninm A TT A 1'7 I V 1 FNT l T......,....� A-1. 11-11 ,� V-- Vn11— rA—ty of Qnn F Attachment C MEASURE 1 REVENUE ESTIMATES FOR LOCAL PASS THROUGH FUNDS THROUGH 2O01 fto 461,585 475971 448 264 449409 481673 517 995 547,966 576347 611023 645 485 667.248 300469 ` °' FY 96197 5 6M hind HIM 125 679 415130 315 042 3B2 960 398 234 420 814 444 632 469 753 496 247 528 355 2.359 800 411on 314 990 333 260 312 907 314 547 347 560 364 820 385 5M 407 325 430 339 454 610 454 023 2.161 SM 't FY 97M 5 66% onions 695 743 778251 734 683 740084 791345 B46 616 891630 945 478 998 B97 1055 235 1 123 509 5017,949 s� kard Terrace 90 017 106 773 97,212 98 543 102062 loom 115037 121548 128 416 135 659 144 436 645095 FY 90M 5 05% .10 .-,d 271560 332 450 277 403 200 379 303 330 328 553 347,213 356 0M 387 594 409 454 435 946 1947 072 am LNds 1406V 171719 150 767 153 840 16$985 173 621 163 465 193 6M 204 002 218 353 230 351 1028 822 � � ��w \k FY 9900 5 64% loraetalr 219 290 235 641 219100 218 772 230505 245 860 259 608 274 513 290 023 308 381 326 204 1 456 930 ran kdario 1032 314 1006 382 1033 780 1029 552 1102.427 1 170 596 1"a 969 1306981 1 3W ON 1458 704 1553 082 6 936 562 c t �`� .��`! � � FY 00101 6 47% Wncho Cucamonga 799.252 773614 829080 025 719 860 810 950192 1004 068 1060 89B 1 120 839 1 184 054 1= 663 5 630 522 lodarda 481592 492 323 479 252 478 078 508 973 540 712 571371 603 710 637 820 673 793 717 307 3,204 061 IIsRo 577158 640 854 574 972 578.510 611,= 655 643 693 075 733149 774 571 111a 257 871 196 3891050 RtR An Bemrdrw 1307 323 1405 365 1309171 1 330 807 1411307 1491 580 1576161 1665 372 1 759 465 11"699 1978 957 8 838 654 `# ipand 408 021 472 628 4N O10 488101 515 9e9 544148 575 001 607 546 641873 678 074 721940 3 224 439- ueNpa 257 882 56 482 265 407 266 088 203 576 306 On 326122 344 580 364 049 384 582 409 464 1 an 797 � _�� oradyfVaMy 1227 797 1656 761 894140 903 364 938319 9056M 1041490 1 IW 438 1162613 1.228185 1307 648 s 840374 � ='r�i"� � �_; � "alai $8.371,151 $9,152,163 $8,517,438 10,467,640 $9,033,129 $9,632,910 $10,179.M 10 755233 $11,382,904 $12,13M.772 $12,700,416 W.081.420 MOUNTAIN83ESERT REGION FY 971(1 FY 97101 FY 97101 Re AA Local EAH Trans hil dlss 203151 192 838 201324 174 852 184 505 208 795 220634 233122 246 293 260184 277 018 1"T 252 004.214 371 175 61883 4"/Cd Rhrr 47 749 48 952 35 6M 46 300 43 672 43 702 46100 48 794 51550 54 458 57 981 258 963 160 326 77 689 12 948 'wen4yr*w Palms 446 964 553 020 469191 455 882 457"9 461580 497 751 515358 544 476 575164 612 399 2735169 2561485 1 182 224 197 037 'um VsMy (1) 219746 676195 301870 450 239 495 557 523 655 553 294 584 555 817 523 657 477 2 936 503 13) 1908 727 800 951 146 0M *JnIy1Mownpo Bsn 959019 445 803 177 938 299 855 209 020 331007 349 778 389573 390 454 412 475 439162 1961440 1 274 936 588 432 98 072 lardow 1 109 800 1.359 849 1074 483 1075 333 1149342 1342.513 1418633 1498 928 1583 617 1672 933 1.781 172 7 955= 5170 934 2 395 S65 397 764 :0unlylNorth Desed 835 739 1141.130 09 941 657 625 716 320 727 416 760 660 OIZ166 S58 054 908 448 965 095 4 310 423 2801775 1293127 215 521 lip Bear Lake (1) 327 401 243 394 92 598 132 635 125997 67 331 71.149 75176 79 423 83 903 89 331 398 902 (3) 1416 455 653 748 100 958 :ounlymAountains 41) 913 793 940 916 721024 758 512 777,435 817 502 80 855 912 749 964 319 1016 707 10S4 617 4 644 247 3 290 478 1518 602 253114 delartto 188.299 260615 199 410 340 554 MOST 349 572 369 393 390 300 412 352 435 609 463 M 2071448 1346 441 621434 103 572 Ippla VsMy 995 390 914 385 97390 OW 042 999131 1072 629 1133 447 1 197 600 1265 265 1338 626 1423105 6 356 043 4131428 1906 813 317 002 lespada 1456 509 1355 445 1= 872 13085" 1207 677 1.440 748 1522 433 1608 605 1699 495 1 795 346 1911505 8 537 393 5 549 306 2561210 426 070 ►ictorves Z447136 2 707 711 2 508 783 2 590 755 2653 709 2894 501 3050 619 3231737 3 414 330 3 606 898 3 840 264 17.151847 11 148 701 $145 554 657 592 :4xinlyKrela Vy 852 e97 1 166118 796 843 946000 935170 952014 1 AN 993 I OSZ933 1 122 988 1 186 325 1,283 080 5641319 (3) 3 666 857 1692 396 202 066 Arb10181 $10783847 $11549966 $9923461 $10134763 $10353593 $11204667 S11W183 $12510337 $13217171 S13962619 $141511111001 $0396310 2)These allocations rebased an5•yer estimates of press procmws TOTAL $19154 998 $20 702149 $10 440 899 $1 B 602 404 1119 386 722 $20 837 777 $22 019 279 $23 265 570 $24 500 075 $25 966 391 $27 646 416 1123 477 731 (3) The estimated gross proceeds for Yuma Vatiey Is $3 940 746 46 819 Bear Lake Is S217918133 rrd CounlyMhs III astrbulions net of deM senAos deductions 55.06Z273 25 231 PM Staff Report CRA ITEM () COUNCIL ITEM (x) MEETINGDATE September26,1996 SUBJECT SCHEDULE NOVEMBER CITY COUNCIL MEETINGS The regularly scheduled City Council meeting on November 14 conflicts with the City/County Conference, which will be held in Big Bear on November 14-15, 1996 The regularly scheduled City Council meeting on November 28 falls on the Thanksgiving holiday Staff is recommending that one meeting be scheduled for the month on November 13, 1996 Staff Recommends Council, APPROVE SCHEDULING ONE MEETING IN NOVEMBER TO BE HELD ON WEDNESDAY, NOVEMBER 13, 1996 COUNCIL AGENDA I'rEM# F,&