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11/20/199622795 Barton Road Grand Terrace California 92313-5295 Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 Byron R Matteson Mayor Gene Carlstrom Mayor Pro Tempore Herman Hilkey Jim Singley Dan Buchanan CouncilMembers Thomas J Schwab City Manager November 20, 1996 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRACE SPECIAL COUNCIL MEETING AGENDA COUNCIL CHAMBERS NOVEMBER 20, 1996 fD TERRACE CIVIC CENTER 6 00 P M Barton Road CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES OF 1990 IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, k SE CALL THE CITY CLERK'S OFFICE AT (909) 824-6621 AT LEAST 48 HOURS PRIOR TO MEETING Call to Order - Invocation - Pledge of Allegiance - Roll Call - AGENDA ITEMS I STAFF I COUNCIL RECONEM ENDATIONS ACTION 1 Approval of 10-24-96 Minutes Approve _) Approval of Check Register CRA111496 1 Approve 1 Items to Delete 3 A Proclamation - Business Recycling Day - December 3, 1996 B We -Tip Presentation C Presentation by Colton fbgh Principal - Terry Adame D Recycling Family of the Month - October 1996 The ollowmg Consent Calendar items are expected to be route and noncontroversial They will be acted upon by the Council at one time without discussion Any Council Member Staff Member, or Citim may request removal of an item from the C orisent Calendar for discussion A Approval of Check Register No 111496 Approve v CITY OF ND TERRACE PENDING C R A APPROVAL GRA COMMUNITY REDEVELOPMENT AGENCY MINUTES REGULAR MEETING - OCTOBER 24 1996 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, Cahfornia, on October 24, 1996, at 6 00 p m Byron R Matteson, Chairman Dan Buchanan, Vice -Chairman Lee Ann Garcia, Agency Member John Donlevy, Assistant City Manager Brenda Stanfill, Secretary Bernard Simon, Finance Director Patrizia Materassi, Community Development Director Virgil Barham, Building and Safety Director Herman Hilkey, Agency Member Jim Singley, Agency Member Tom Schwab, Executive Director John Harper, City Attorney Lt Stewart, Sheriff's Department APPROVAL OF OCTOBER 10 1996 CRA MDR= r CRA-96-44 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER GARCIA, CARRIED 3-0-2-0 (Agency Members Hilkey and Singley were absent), to approve the October 10, 1996 CRA Minutes APPROVAL OF CHECK REGISTER NO CRA102496 MOTION BY AGENCY MEMBER GARCIA, SECOND BY VICE-CHAIRMAN BUCHANAN, CARRIED 3-0-2-0 (Agency Members Hilkey and Singley were absent), to approve Check Register No CRA102496 Matteson adjourned the Community Redevelopment Agency Meeting at 6 10 p m SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace MAN of the Community Redevelopment of the City of Grand Terrace C R A AGENDA ITEM NO. PENDING C Rtr s PPROVAL PAGE 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: NOVEMBER 14, 1996 CHECK REGISTER NO. 111496 OUTSTANDING DEMANDS AS OF__ _ _ _ _ NOVEMBER 14, 1996 _ _ _ _ _ CHECK NO, VENQOR DESCRIPTION __ _AMOUNT P11484 YOLANDA MARTINEZ BIRTHDAY BONUS 5000 P11485 FIRST TRUST OF CALIFORNIA LEASE PAYMENT, 1991 BOND ISSUE,OCT 1996 24,592 29 P11501 ESCROW STREET PURCHASE PROPERTY AT 22555 DESOTO 94,400 00 P11520 INLAND COUNTIES INSURANCE SERVICE LIFE INSURANCE FOR NOV 1996 3843 P11521 PACIFICARE OF CALIFORNIA HEALTH INSURANCE FOR NOV 1996 51086 P11522 PRUDENTIAL SERVICE BUREAU HEALTH NETWORK INSURANCE FOR NOV 1996 9086 P11543 STATE COMPENSATION INSURANCE FUND WORKERS' COMP INS FOR OCT 1996 19816 P11544 RIVERSIDE HIGHLAND WATER COMPANY WATER FOR 22312 KENTFIELD 2220 36941 VIRGIL BARHAM AUTO ALLOWANCE FOR NOV 1996 13750 36942 BERGEVIN'S CLEANING SERVICE JANITORIAL SERVICES, BUILDING & SAFETY 4000 C) 36967 DRUG ALTERNATIVE PROGRAM LAWN SERVICE AT 22113 RAVEN WAY 5000 36958 EASTMAN KODAK COMPANY USAGE ON COPIER FOR SEPT 1996 5610 36959 ELITE CONSTRUCTION PROGRESS PAYMENT FOR RECONSTRUCTION AT 12038 ARLISS DR AND 22312 KENTFIELD 19,566 00 ) 36963 FAIR PRICE CARPET FLOORING FOR 22544 RAVEN WAY 49200 36965 FIRST TRUST OF CALIFORNIA LEASE PAYMENT, 1991 BOND ISSUE, NOV 1996 24,592 29 a36967 GRAND TERRACE CHAMBER OF COMMERCE GRANT FOR 1996/1997 7,50000 36970 CITY OF GRAND TERRACE WASTE WATER DISPOSAL SERVICES FOR HOUSES UNDER REHABILITATION 12600 36995 LUCH & MICHELICH, INC LEGAL SERVICE FOR 21815 VIVIENDA 11250 Z 36998 METROCALL REPLACE PAGER 2582 0 37006 PACIFIC BELL PHONE FOR HOUSING REHABILITATION PROGRAM 3598 37012 R L PORTER CLEAN UP PROPERTIES UNDER REHABILITATION 58000 PENM ; CITY COUNCIL "OPROVAL PAGE 1 CITY-OF-GRAND-'fERRAC - - - - --- DATE: NOVEMBER 14,1996 OUTSTANDING DEMANDS AS OF: CHECK NO, VENDOR P11486 SOUTHERN CA GAS COMPANY P11487 COMCAST CABLEVISION P11488 DIANA CONDOR P11489 CANDICE JACKSON P11491 MARK THOMAS P11492 MIKE ARCE P11493 CHRIS VENABLE P11494 DOMINQUE ROBLES P11495 CHENDO GUTTIERREZ P11498 POSTMASTER-COLTON P11499 SOUTHERN CA GAS COMPANY P11500 COMCAST CABLEVISION A P11502 PETTY CASH C) C P11503 SOUTHERN CA GAS COMPANY Z P11504 COMCAST CABLEVISION r P11505 PERS 3> P11506 KATHY PIERSON L7 rn P11507 DIANA CONDOR Q P11508 WILLIAM HAYWARD b P11509 INTERNAL REVENUE SERVICE I{ P11510 CITY OF GRAND TERRACE CHILD CARE P11511 SOUTHERN CALIFORNIA GAS COMPANY P11512 COMCAST CABLEVISION P11513 P11514 COSTCO SOUTHERN CA GAS COMPANY P11515 COMCAST CABLEVISION CHECK REGISTER NO 111496 NOVEMBER 14, 1996 DESCRIPTION AMOUNT CASH PAYMENTS FOR 10/17/96 21752 CASH PAYMENTS FOR 10/17/96 30195 BIRTHDAY BONUS 5000 BIRTHDAY BONUS 5000 REFUND, RECREATION PROGRAM 10000 REFUND, RECREATION PROGRAM 10000 REFUND, RECREATION PROGRAM 10000 REFUND, RECREATION PROGRAM 10000 REFUND, RECREATION PROGRAM 5000 BUSINESS REPLY MAIL PERMIT 8500 CASH PAYMENTS FOR 10/18/96 7181 CASH PAYMENTS FOR 10/18/96 7055 REIMBURSE GENERAL PETTY CASH -FINANCE 11877 CASH PAYMENTS FOR 10/22/96 24593 CASH PAYMENTS FOR 10/22/96 11401 RETIREMENT FOR PAYROLL ENDING 10/18/96 5,04793 INSTRUCTOR FOR TINY TUMBLERS/GYMNASTICS 63920 INSTRUCTOR FOR BALLET, TAP AND JAZZ 72000 INSTRUCTOR FOR KARATE AND TODDLERATE 1,11645 PER TAX LEVY DEMAND 47075 CHILD CARE FOR RAYBURN, JUNE, JULY, AND AUG 1996 24235 CASH PAYMENTS FOR 10/24/96 15881 CASH PAYMENTS FOR 10/24/96 13476 MEMBERSHIP FOR 1996 5000 CASH PAYMENTS FOR 10/28/96 19841 CASH PAYMENTS FOR 10/28/96 6600 PAGE 3 CITY OF GRAND TERRACE DATE: NOVEMBER 14, 1996 _ _ _ _ CHECK REGISTER NO* 111496 OUTSTANDING DEMANDS AS OF_______ NOVEMBER 14, 1996 CHECK NO, VENDOR DEWRIPT_LON. AMOUNT P11541, SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 11/7/96 48810 P11542 COMCAST CABLEVISION CASH PAYMENTS FOR 11/7/96 44057 P11543 STATE COMPENSATION INSURANCE FUND WORKERS' COMPENSATION INSURANCE FOR OCT 1996 1,173 79 P11544 RIVERSIDE HIGHLAND WATER COMPANY WATER FOR PICO PARK/TERRACE PINES 3,47778 36932 A& M TROPHY SERVICE ENGRAVE BRASS PLATES 2146 36933 ACCENT PRINT & DESIGN NOTECARDS/ENVELOPES FOR L GARCIA, BOND PAPER FOR CHILD CARE, AND SENIOR NEWSLETTER, 11/96 52334 36934 ADDINGTON CONSULTING ENGINEERING SERVICES FOR SEPT/OCT 1996 94000 36935 ALIN PAPER COMPANY HALLOWEEN SUPPLIES, RECREATION 9660 36936 AON RISK SERVICES, INC EMPLOYEE DISHONESTY COVERAGE 39200 36937 APA PLANNING BOOKSTORE SUBSCRIPTION, PLANNING REGULATIONS 6195 36938 AT & T PHONES FOR CITY OWNED FACILITIES 7389 36939 MARC BAHN REFUND, WASTE WATER DISPOSAL SERVICES 1200 36940 DR DOUGLAS BAILEY REFUND, WASTE WATER DISPOSAL SERVICES 1942 36941 VIRGIL BARHAM AUTO ALLOWANCE FOR NOV 1996 11250 36942 BERGEVIN'S CLEANING SERVICE JANITORIAL SERVICES, BUILDING & SAFETY 4000 36943 CLAUDIA BESEL REFUND, RECREATION PROGRAM 2800 36944 BFI WASTE SYSTEMS REFUSE PICK-UP, SENIOR CENTER/PICO PARK, NOV 1996 22413 36945 BUREAU FOR AT -RISK YOUTHS RED RIBBON WEEK SUPPLIES, CRIME PREVENTION 1,03500 36946 BURTRONICS BUSINESS SYSTEMS MAINTENANCE ON RICO COPIER, JUNE-SEPT 1996 19196 36947 STATE OF CALIFORNIA MAINTENANCE/ENERGY, LIGHTS AT BARTON/215, OCT 1996 15853 36948 CARE SOFTWARE SYSTEMS SOFTWARE MAINTENANCE, CHILD CARE EQUIPMENT 30000 36949 CENTRAL CITY SIGN SERVICE STREET NAME SIGN 12671 36950 CHEM-LITE INDUSTRIES VACUUM CLEANER 22628 36951 CITY OF COLTON WASTE WATER DISPOSAL SERVICE FOR NOV 1996 59,033 15 4 PAGE 5 DATE: NOVEMBER 14, 1996 OUTSTANDING DEMANDS AS OF: OHEC"O. VENDOR 36982 INMARK 36983 INTERNATIONAL E-Z UP, INC 36984 INTERSTATE BRANDS, INC 36985 JEFFREY JACKSON 36986 RITA JAMIESON 36987 JANI KING-COLTON REGION 36988 JOBS AVAILABLE, INC 36989 JOHN'S LAWNMOWER SHOP 36990 JOHNSON POWER SYSTEM 36991 JUHL ELECTRIC 36992 KELLY PAPER 36993 LEROY'S LANDSCAPE SERVICES 36994 LONG BEACH UNIFORM COMPANY 36996 MARTIN INDUSTRIES 36997 PATRIZIA MATERASSI 36998 METROCALL 36999 MINNESOTA MINING/MANUFACTURING 37000 MICHAEL MULLINS 37001 KERBY OBERG 37002 OFFICE DEPOT 37003 OTIS ELEVATOR COMPANY 37004 JERRY & EVELYN OWEN 37005 PAPA 37006 PACIFIC BELL 37007 PAGENET 37008 PARTY PLUS CHECK REGISTER NO: 111496 NOVEMBER 14,1996 DESCRIPTION AMOUNT NAME BADGES 1940 EZ UP COVER, RECREATION 1,55107 BAKERY GOODS FOR CHILD CARE 8124 REFUND, WASTE WATER DISPOSAL SERVICES 2205 SPEAKER, CHILD CARE PROGRAM 10000 JANITORIAL SERVICES, CHILD CARE, NOV 1996 80900 AD FOR PLANNING INTERN 3600 REPAIR WEED EATER, MAINTENANCE 7914 SERVICE GENERATORS 27706 SIGN HOOK-UP, TERRACE TOWN CENTER 35000 NCR PAPER, COMMUNITY SERVICES 1676 LANDSCAPE SERVICES, TERRACE PINES, OCT 1996 20000 SHIRT/FLAG, CITIZENS PATROL 1961 LIGHT STICKS, CRIME PREVENTION 80813 AUTO ALLOWANCE, NOV 1996 20000 PAGER RECONDITIONING/SERVICE 21088 SUPPLIES, MAINTENANCE 26313 REIMBURSEMENT FOR WORK BOOTS, MAINTENANCE 7000 REFUND, WASTE WATER DISPOSAL SERVICES 2427 OFFICE SUPPLIES 1730 ELEVATOR MAINTENANCE, NOV 1996 24128 REFUND, RECREATION EXCURSION 20000 MEMBERSHIP, 1996 2700 PHONES FOR CITY OWNED FACILITIES 1,29665 MAINTENANCE/AIR TIME FOR PAGER, NOV 1996 1150 RENT HELIUM TANK, RECREATION 3233 PAGE 7 CITY=OF-GRANDTE-RRACE DATE. NOVEMBER 14, 1996 OUTSTANDING DEMANDS AS OF: CHECK NO, VEND -OR 37037 TEXACO REFINING/MARKETING, INC 37038 RICK TORRES 37039 TOYS R US 37040 MARY TRAINOR 37041 TRANSPORTATION ENGINEERING 37042 TRI-COUNTY OFFICIALS 37043 UNDERGROUND SERVICE ALERT 37044 TINA VALCARENGHI 37045 FRAN VAN GELDER 37046 JEANNINE VASQUEZ 37047 WAXIE 37048 WEST INFORMATION PUBLISHING 37049 WESTEC SECURITY, INC 37050 WESTERN EXTERMINATORS COMPANY 37051 DOUG WILSON 37052 XEROX CORPORATION 37053 XEROX CORPORATION 37054 YOSEMITE WATERS 37055 ZONING BULLETIN BIWEEKLY NOVEMBER 14,1996 DE c 1pTLQN CHECK REGISTER NO: 111496 AMOI_,�.NT FUEL FOR CITY CAR AND TRUCKS 28081 REFUND, WASTE WATER DISPOSAL SERVICES 160 PROGRAM SUPPLIES FOR CHILD CARE 7539 PLANNING COMMISSION MEETING, 11/7/96 5000 PROGRESS PAYMENTS, GRAND TERRACE TRAFFIC REVIEW, CIRCULATION ELEMENT MEETING, AND SPEED ZONE SURVEY 2,54500 UMPIRES, SLO-PITCH SOFTBALL, 10/16-10/31/96 12000 ALERT NOTIFICATION, OCT 1996 2626 REFUND, WASTE WATER DISPOSAL SERVICES 2467 PLANNING COMMISSION MEETING, 1117196 5000 MONITOR, RECREATION PROGRAMS 11130 JANITORIAL SUPPLIES, CIVIC CENTER 65233 CALIFORNIA CODE UPDATES, CITY CLERK 9251 SECURITY MONITORING, CHILD CARE CENTER 46800 PEST CONTROL FOR CITY OWNED FACILITIES, OCT 1996 15500 PLANNING COMMISSION MEETING, 11/7/96 5000 SUPPLIES FOR COPIER 7404 COPIES/MAINTENANCE ON XEROX COPIER 1,23767 BOTTLED WATER FOR CITY OWNED FACILITIES 35905 SUBSCRIPTION, PLANNING DEPARTMENT 8781 PAYROLL FOR OCTOBER, 1996 116"A7 TOTAL 282,253 57 I A at6l, pnr CITY OF GRAND TERRACE PENDING CITY CITY COUNCIL MINUTES COUNCIL APPROVAL REGULAR COUNCIL MEETING - OCTOBER 24 1996 meeting of the City Council of the City of Grand Terrace was called to order in the Council Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on October 24, 1996 Byron R Matteson, Mayor Dan Buchanan, Mayor Pro Tem Lee Ann Garcia, Councilmember John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patnzia Materassi, Community Development Director Virgil Barham, Building and Safety Director Herman Hilkey, Councilmember Jim Smgley, Councilmember Tom Schwab, City Manager John Harper, City Attorney Lt Stewart, Sheriff's Department "jm Meeting was opened with invocation by Pastor Paul Reed, First Baptist Church of Grand Terrace, followed by the Pledge of Allegiance led by Sean O'Connell Recycling Family of the Month - September 1996 Matteson announced that Mr & Mrs John Clendenen and family are the recipients of the g family of the month award for the month of September 1996 and of the local merchant gift xes from Demetn's Restaurant, La Pasta Italia, Verlee's Pet Supplies and K's Beauty Supply Presentation to Jim Burns, Southern California Edison Company nember Garcia presented Jim Burns with a certificate` of appreciation on behalf of the Grand Area Chamber of Commerce yor Matteson on behalf of the City presented Jim Burns with a Plaque in appreciation for outstanding rice to the City of Grand Terrace as SCE Regional Manager, thanked him and wished him well in retirement Burns thanked the Council and the Chamber of Commerce for the friendships and the working ionships He introduced Bill Thomas who will be the new Regional Manager Thomas congratulated Jim Burns on his retirement and stated that he looks forward to working with City of Grand Terrace COUNCIL AGENDA IT€M #�' x Council Minutes October 24, 1996 Page 3 to support this consolidation Mayor Matteson, stated that the City of Grand Terrace is working with the cities of Highland and Yucaipa to get the study that was conducted so that it can be reviewed He also stated that in the early part of November the County Board of Supervisors along with the cities will be meeting to discuss this issue 5A Committee Reports 1 Crime Prevention Committee (a) Minutes of 09-09-96 454 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 3-0-2-0 (COUNCILMEMBERS HILKEY AND SINGLEY WERE ABSENT), to accept the Crime Prevention Committee minutes of September 9, 1996 2 Park and Recreation Committee (a) Minutes of 08-05-96 and 09-09-96 155 MOTION BY COUNCILMEMBER GARCIA, SECOND BY BUCHANAN, CARRIED 3-0-2-0 (COUNCILMEMBERS HILKEY ABSENT), to accept the Park and Recreation Committee minutes September 9, 1996 3 Emergency Operations Committee (a) Minutes of 09-17-96 MAYOR PRO TEM AND SINGLEY WERE of August 8, 1996 and .156 MOTION BY COUNCILMEMBER GARCIA, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 3-0-2-0 (COUNCILM0,1BERS HILKEY AND SINGLEY WERE ABSENT), to accept the Emergency Operations Committee minutes of September 17, 1996 Mayor Pro Tem Buchanan, requested that Assistant City Manager Donlevy give a report on how the City did in the County -Wide Emergency Exercise Assistant City Manager Donlevy, responded that on October 3, 1996 the city staff in conjunction with the entire County of San Bernardino participated in a full scale drill to test the emergency capabilities of the County in general The scenario involved an 8 3 earthquake and each City drafted their own scenario of incidents that they feel would happen in their city During the exercise which lasted approximately two and a half hours staff responded to over one hundred different phone calls There were representatives from CDF and the County Emergency Manager from Riverside County was there as an evaluator Over the past eighteen months staff has gone through a variety of training in the initiation of our emergency operation center The evaluations were received and were favorable and commended the staff for doing an outstanding job The City will be proceeding with the emergency plan in the area of our outreach to the business community and local organizations He stated that he feels that Grand Terrace is well prepared Mmutes 24, 1996 5 Councilmember Garcia, requested an update on the Master Calendar at the November 20, 1996 Meeting She Congratulated Lenore Frost, 1996 Volunteer of the Year She reported that Toastmasters meets on Friday mornings at 6 30 am here at City Hall in the Community Meeting Room and encourage the community to get involved She reported that she also attended the Annual League of California cities Conference and felt that it was very informative �— ` I*A Schedule December 1996 Council Meetings Matteson postponed this item to the November 20, 1996 City Council Meeting 8B Consider LAFCO Candidates There was no discussion on this item due to the fact that there is only one candidate for this position ORDVA OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 7 25 p m , until the next Regular CRA/City Council Meeting which is scheduled to be held on Wednesday, November 20, 1996 CITY CLERK of the City of Grand Terrace MAY ?R of the City of Grand Terrace �r `��p1�1111(1/T 110k DEP RTMENT OF 71 G R SAFETY _,,PUBLIC WORKS 4ID HOUSING 2279,5' Barton Road Fax Suite B irand Terrace 92313-5219- Ci, is Center )9) 525-352; )9) 325-7506 DATE November 13, 1996 W O # 12 514 f STAFF -REPORT 4 4 lffFF v x s v CRA () COUNCIL ITEM (X) MEETING DATE November 20, 1996 SUBJECT Center City Court Storm Drain Replacement FUNDING REQUIRED XX NO FUNDING REQUIRED At the City Council meeting of October 24, 1996 the Council authorized staff to call for bids for replacement of the 36" (inch) R.0 P north of Center City Court between Mt Vernon and the City Fire Station This project is a result of deterioration of an existing corrugated metal pipe which has collapsed in some areas The project will consist of removal of portions of the existing 36" (inch) corrugated metal pipe, the installation of new reinforced concrete pipe and modification of the existing junction structures including removal and replacement of existing parking facilities On Tuesday November 12, 1996 bids were received for the Center City Court Storm Dram Project A total of ten bids were submitted The total project costs based on the low bid from David T Wasden, Inc is higher than originally anticipated This is due to several factors that have been expressed by the contractors, some being the size ofjob, tight quarters to work in, working around the fuel station and keeping the emergency vehicles lanes open As you can see in the attached summary of bids there is a $40,744 00 spread However, after calling on the references for the low bidder and receiving a good recommendation from the City of Riverside Department of Public Work and the City of Victorville , STAFF RECOMMENDS THAT THE CITY COUNCIL i 1 Appropriate an additional $15,000 00 from the storm drain construction fund to increase the budgeted amount of $50,000 00 to $65,000 00 to cover the F f amount of the low bidder including a 10% contingency The storm dram construction fund has a current balance of $235,000 i 2 Award the contract in the amount of $59,560 00 to David T Wasden Inc f COUNCIL AGENDA IT. #JP HONORABLE MAYOR AND C17 Y COUNCIL l )ATE _ NAME" - a -'PROJECT Center City Court Storm Dram SHEET _2 OF 2 ;ONTRACTOR VO No 1ID No BIDDING SCHEDULE ITEM I ESTIMATED UNITS Wasden EL -CO Beecher Trautwein Bondsman Slater, Inc Genesis Atlas Grbavac S J NO DESCRIPTION QUANTITY - McCain Alied Burkhardt I I Construct Pipe Join to Lump Stitn L S existing structure STA 16 + 47 Per Detail A Sheet 1 1,90000 2,00000 1,62500 3,00000 2,79500 2,21000 1,50000 2,90000 2,00000 4,48400 Construct concrete Lump Sum L S collar STA 10 + 49 12 LACFCD, _ Standard Drawing No 2-D393 75000 50000 60000 200000 40000 60000 1,00000 95000 2,00000 56200 Extend 12" C S P to Lump Sum L S Join 36" R C P 13 STA 12 + 87 J S No 4LACFCD Standard Drawing No 2-D193 60000 3,00000 50000 3,50000 1,33500 90000 2,40000 2,80000 1,00000 1,00200 14 Clean up Included in above items TOTAL 59,560 00 63,985 70 71,485 00 76,440 00 1 74,567 00 78,704 00 80,803 00 86,992 00 87,225 00 100,304 00 City Manager's Department STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE November 20, 1996 SUBJECT APPROPRIATIONS FOR THE EXPENDITURE OF AB 3229 FUNDS. FUNDING REQUIRED NO FUNDING REQUIRED XX At the City Council meeting on September 26, the Council approved the expenditure of AB 3229 funds and designated $20,000 for the purchase of a new Citizen's Patrol vehicle Council also authorized Sheriff's Department overtime for the purpose of implementing a traffic program to solely enforce traffic laws within the City and to provide increased use of the bicycle enforcement team primarily on weekends in the various apartment complexes and downtown shopping areas The purpose of this staff report is to create the appropriations necessary for these expenditures K1 -1kyj i YiY:��K�1�1 1. APPROPRIATE $20,000 TO ACCOUNT NUMBER 10-802-701 FOR THE PURCHASE OF A NEW CITIZEN'S PATROL VEHICLE. 2. APPROPRIATE $10,000 TO ACCOUNT NUMBER 10410-250 FOR SHERIFF'S DEPARTMENT OVERTE% E. TS yjm Attachment Staff Report dated 9/26/96 COUNCIL AG€NDA t7r:M #jF r 2, ' ' "' -, t Staff Report - Expendittwe of AB 3229 Funds Page Two Funding Restrictions: In addition to other restrictions, luniting the expenditure of these funds (such as accounting, allowable administrative costs, limitations on building, etc ), AB 3229 specifically states (Government Code, Division 3, Title 3, Chapter 6 7, Section 30061 (c) (2)], "In the case of a City, the City counsel shall approximate existing and anticipated monies exclusively to fund front line municipal police services, in accordance with written requests submitted by the Chief of Police of that City or the chief administrator of the law enforcement agency that provides police service for that City " Furthermore, Section 30062 (a) states, "Except as required by paragraphs (1) and (2) of subdivision (b) of Section 30061, monies allocated from a SLFSF (Supplemental Law Enforcement Services Fund) to a recipient entity shall be expended exclusively to provide front line law enforcement services These monies shall supplement existing law enforcement services and shall not be used to supplant any existing funding for law enforcement services provided by hat entity " Programs: xtion (d) states, "For the purposes of this chapter, `front line law enforcement' and `front municipal police services' each include anti -gang and community creme prevention lams " Purchase a New Citizen's Patrol Vehicle 'he City of Grand Terrace prides itself on its active Citizen's Patrol Currently, its 23 members verage 400 volunteer hours per month This program, coordinated by the Community Seryces i )fficer, encourages a "shared role" in reducing crime between the law enforcement officers, itizen volunteers and the community Citizen's Patrol is also able to provide person -to -person ontact, while encouraging a friendly neighborhood concept. e very important aspect of this program is for the volunteers to actively nmunity, not onlyexercising "patrol" within the mg proactive law enforcement principals, but acting as eyes and ears regular law enforcement personnel Areas for patrol are commonly determined by identifying entially high -crime areas through crime analysis, citizen or City staff initiated requests for ra patrol (including vacation patrols), and at the request of law enforcement personnel zen's Patrol, although uniformed, are prohibited from taking law enforcement action. They r provide traffic control, conduct business and residential security surveys, and perform fare checks (to name just a few duties) Citizen's Patrol is an integral part of our law )rcement team' some time, these volunteers have been attempting to raise the necessary funds to purchase a Citizen's Patrol vehicle Left on their own, it could be several more years until enough ey is raised to purchase a new vehicle The purchase of a new vehicle, complete with anty, should be approximately $20,000 ITr STAFF REPORT Community Development Department CRA ITEM () COUNCIL ITEM (X) MEETING DATE. NOVEMBER 20,1996 FUNDING REQUIRED NO FUNDING REQUIRED X SUBJECT- PROGRESS REPORT ON ECONOMIC DEVELOPMENT (research related to Sacramento League Conference) RECOMMENDATION- RECEIVE AND FILE AT THIS TIME Background Planning Commissioner Mary Trainor and the Community Development Director, Patnzia Materassi, attended an Economic Development Conference in Sacramento August 21-23, 1996 Report of conference highlights was presented to the Planning Commission Community Development Director reported on new findings related to Retail Focus and creation of peoples' stages, and the current shift of attention to job creation, whereby, retail is considered a by- product of a job base or industrial base Commissioner Mary Trainor reported on downtown revitalization strategies and the need to form partnerships and allocate time and funds to the purpose if it is to be a success Reporting to the Commission generated a request for staff to pursue issues further and report back once more with possible alternative actions Please refer to outline and minutes of Planning Commission workshop on Economic Development attached Attending this conference also encouraged Commissioner Trainor to Chair an Economic Development Committee of the Chamber of Commerce to address vacant store fronts and other issues Once research is completed, the following actions may be recommended to the City Council by the Planning Commission (at this time cost/benefits of actions are being evaluated) City to become member of CALED (California Association for Local Economic Development) Hue a consultant recommended by CALED to perform an economic base analysis (an economic base analysis is different than a market analysis in that the former evaluates 22795 Barton Road - Grand Terrace, California 92313--=JJWL8A rTM # .,%- PLANNING COMMISSION MEETING MINUTES OCTOBER 3,1996 • Economic Development Presentation by Patrizia Materassi on the Economic Development/Downtown Revitalization Conference "Working Together to Build a Strong California Economy" A RETAIL FOCUS Intensify life in your city and retailers will come "The City exists for the sake of life, for the sake of intensifying life " Aristotle 1 Type of business and goods sold should reflect community values and needs Relationship of the community with local businesses is fundamental 2 Create a people's stage 3 24-hour life downtown is the best attraction to businesses 4 Trade area phenomenon of Starbuck's Coffee B SHIFT EMPHASIS TO CREATION OF JOBS 1 Commercial base is a by-product of the industrial base 2 Economic base analysis fundamental 3 Determine the regional role on the economy and the city role in the region 4 Decrease inequalities so the region will grow faster 5 72 % of industries surveyed stated that availability of qualified labor force is one of the most important factors to move to a specific location A. RETAIL FOCUS Local goods and services should reflect community values and needs The community needs to identify with the Business District and needs to invest in it and feel it belongs to 1 PLANNING COMMISSION MEETING MINUTES OCTOBER 3,1996 spend after they pay their housing bills Usually a market analysis shows only that But this one deals with human resources How many employed residents- skilled or unemployed, not in the labor force The financial resources -banks, public organizations, physical infrastructure, institutions, natural resources, sources of technology and government policies Basically instead of talking about what is the tax base, they look at the circulation of money It is a completely different analysis than Just a retail focus analysis I think that is very interesting The other thing in doing this economic base analysis, one of the questions asked of the businesses and industries is "Who are your suppliers')" Where do their goods come from? An example might be the Loma Linda Medical Center If you analyze the whole region, and where do the hospital linens comes from'? Where the medical supplies come from? Who is producing some of the dialysis equipment9 There are so many people producing and selling --supporting the hospital all over the region The hospital can be called a cluster industry The medical field is one of the biggest cluster industries we have in San Bernardino County If you do an economic base analysis you can find out what our role is within this specific cluster Maybe we can build from there I thought that was very interesting and useful to Grand Terrace Also, the other thing I learned is that it is very important to try to decrease the mequalihes so the region will grow faster They are saying there is no point in doing an economic development plan by ourselves You need to see how your city relates to the Southern California Region and then try to help the region also What you're doing should go in the same direction of the region, because the more the region grows the better you can profit from it also If we wanted to do an Economic Development Element the ideal would be to see if SANBAG or another regional organization can give us an idea of what the region's role may be An example would be the Silicon Valley They have 25 cities in their economic development authority They are very successful already and with this authority they are in the international scene This is the result of an economic development strategy put together by several cities The woman who was on a panel I moderated was very good She said all those cities work cooperatively when they meet to develop economic development strategies They know what they want They have a mission and they agree on the policies They have a very aggressive business attraction and job creation strategies I was very impressed with their regional approach Here in Grand Terrace we don't have that regional strategy in an organized fashion, we're barely scratching the surface Another thing strongly emphasized is the concept of a quahfied labor force They have done a survey which reflects that 72 % of the industries surveyed stated that availability of a qualified labor force is one of the most important factors considered in moving to a specific location Many cities are contacting schools to develop curriculums so that once a student graduates, they will have a place to work This is a very good thing 3 E a "' ' r'1 k r , ' c <,r 1,9 f4 �1 PLANNING COMMISSION MEETING MINUTES OCTOBER 3,1996 Mary also spoke about business retention which is described as any program which helps retailers improve their operations and their bottom line It was said that business retention is the work of the private sector as well as the government Some suggested private sector activities mclude 1) establishment of downtown business association (i e Chamber), 2) workshops on the concepts of merchandising and display, accounting practices, information systems, selling skills, and customer service, 3) proactive consultation with local businesses by Chamber, 4) develop an "early warning system" to identity business at risk, and 5) follow up with businesses which have left to determine the reason Public sector activities suggested were A) revolving loan funds for working capital loans, B) facade loans and grants, C) retail retention and recruitment programs, D) sales tax performance agreements, E) expedition of permit processmg, F) creation of a program to satisfy city zoning and occupancy requirements, G) technical assistance to businesses through libraries and small business incubators, and IT) day visitor marketing campaigns Vice -Chairperson Van Gelder asked Director if the concepts discussed are applicable to Grand Terrace. Director stated she felt these concepts are applicable The main components are time, dedication, partnerships and funds. She said an economic analysis is needed To continue the momentum she suggested accepting some of Commissioner Trainor's ideas Different alternative actions are possible First, the Planning Commission could prepare a resolution to City Council recommending economic based analysis or formation of a commission or committee Another idea could be is for the General Plan Task Force to mcorporate some of the recommendations into actions of the General Plan Economic Development Element, and third, the Chamber of Commerce could also initiate a committee Commissioner Ellis expressed concern that there should be a champion of the project. Absent a champion to drive the process he is afraid the project will not succeed Commissioner Trainor said she believes such a downtown revitalization takes a very active central core group and does not believe it is the role of government to lead such a group, that it shouldbe a partnership of various sectors c \office\wpwm\wpdocs\plannmg\cc\econdev 116 5 RECEIVED �; , .- CITY OF GRAND TERRACE = = MSTORICAL AND CULTURAL ACTIVITIES COMMUri& CLERK'S DEPT MINUTES FOR OCTOBER 7,1996 A regular meeting of the Historical and Cultural Activities Committee was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, on October 7, 1996 and was called to order at 7 00 p m by Chairperson Vi Gratson MEMBERS PRESENT were Chairperson Vi Gratson, Ann Petta, Pauline Grant, Hannah Laister, and Rochelle Rosenkild ABSENT -Colleen Edmundson CITY STAFF -Brenda Stanfill, City Clerk, Tracey Martinez, Deputy City Clerk GUESTS PRESENT -Lee Ann Garcia and Jun Smgley, Council Members The minutes for September were read and with the following change - Mary Ann to Lee Ann Garcia - were approved on motion by Ann, second by Pauline Colleen was absent so had no report However, a Quality Status Report from City Hall shows a balance of $268 91, budget of $1,250 00 ntry Fair Pauline will call the judges suggested at the last meeting and verify their adance for the food competition Pauline is also working on publicity Judy & Vi put 30 posters Entries are coming in steadily We have 19 so far but to be successful, t stated that we will need 35-40 We should have about 30 entries for the cooking letter was received from the Parks & Recreation Committee stating that October 26 is atnonal Make A Difference Day Tlus involves working on community projects or a -oject of your own choosing A suggestion was made to promote this in our lobby show use Also Red Ribbon Week will start October 25t' ee Ann reminded us that 1998 will be the City's 20`h birthday We should consider a wcial celebration. Hannah turned in pictures of the Petta dedication and Library olunteer Day meeting was adjourned at 7 45 p in on motion by Ann, seconded by Hannah. The meeting will be November 4' .espectfully Submitted 0��_ [annah Laister COUNCIL AGENDA ITEMA, ICE City Council (XX) CRA 0 For the Meeting of November 20, 1996 RE. 1997-98 CDBG Funding No Funding Required XX DISCUSSION: The County of San Bernardino Department of Economic and Communuty Development is requesting that the City of Grand Terrace submit its project proposals for the 1997-98 Funding Year for the Community Development Block Grant Program (CDBG) As has been practiced in past years, the City is to conduct a public hearing and receive input regarding potential projects which might be undertaken with the funds allotted to the City For 1997-98, the estimated allocation is $37,000 In past years, the CDBG funds have been utilized to build the Senior Center and make a variety of improvements, rehabilitated the playground at Terrace Hills Park and implement a number of improvements to assist the City in complying with the Americans with Disabilities Act Grand Terrace is very restricted in our ability to use these funds in comparison to other local communities which demographically have lower income populations For the 1997-98 Program Year, staff is recommending the submittal of one project This would include the Rehabilitation of the Terrace Hills Park Restrooms to ensure compliance with the Americans With Disabilities Act Specifically, the project would include the replacement of interior fixtures and a remodeling of the bathrooms to allow greater access by the handicapped and the disabled The estimated cost for this project is $18,000 Previously, the City Council has requested staff to research the possibility of reconstructing the entire restroom building In discussions with the County staff, the restrictions on the CDBG Funds will not allow an entire reconstruction Possibly, additional funds for this project could be allotted from the Redevelopment Agency to complete the demolition and reconstruction of the facility This item will come back to the City Council in either January or February, 1997 for a formal pnontization of the projects proposed RECOMMENDATION: That the City Council 1 Conduct a Public Hearing to receive input on CDBG Projects for the 1997-98 Funding Year 2 Provide direction to staff on potential projects within the City of Grand Terrace COUNCIL AGENDA t'rEm # IPA RE: 1997-98 CDBG PROGRAM - REQUEST FOR PROPOSALS October 17, 1996 Page Tv- o results of these forums were compiled and presented to the County Board of Supervisors on January 24, 1995 and were updated a year later While the needs which were identified cover the 1995-2000 Consolidated Planning Period, the description of needs are updated annually from information supplied by new CDBG project proposals Accordingly, we request that you document the community needs �1 that your proposal addresses Section C (Project Characteristics) of the application, provides space for } our needs information Also, you may attach other documents that provide back-up information about the needs you identif}, .ompleted applications must be submitted to the County Department of Economic and Community )evelopment later than December 2. 1996 Subsequent to submittal, each project proposal will be viewed for eligibility Those proposals meeting federal eligibility requirements will be presented to ze County Board of Supervisors for funding consideration on or around April 1 1997 Project roposals that benefit a cooperating city will be referred to that city for funding recommendation prior the Board of Supervisors' hearing I recommend that you contact that city for information about the ity's public hearing for prioritizing CDBG proposals Ontario, Town of Apple Vallev and the cities of Chino, Fontana. Hesperia, Onto, Rancho Cucamonga, Rialto, an Bernardino, Upland and Vnctorvnlle receive their own CDBG entitlement grants and conduct -� separate CDBG programs within their corporate boundanes Proposals for projects within these cities should be directed tow and their respective community development departments ounty staff looks forward to working with you in identifying and meeting local community welopment needs Should you or your staff have any questions, please contact Mr Dave Larsen of ,e Department of Economic and Community Development at (909) 388-0959 >nncereIN 3 ARAM CRA RIO ;upen isor Third District t� Staff Report CRA ITEM( ) COUNCIL ITEM (x) MEETINGDATE November20,1996 SUBJECT SCHEDULE DECEMBER CITY COUNCIL MEETINGS The regularly scheduled City Council meetings for December fall on the 12th and 26th The Histoncal & Cultural Activities Committee has scheduled the City Birthday Party for December 12th at 6 00 p m and have requested that the City Council schedule their meeting following this event The second meeting for December falls near the holidays Staff is recommending that only one meeting be scheduled for December on the 12th following the City Birthday Parry Should an issue anse that needs to be addressed by the City Council, the Mayor may call a special meeting Staff Recommends Council SCHEDULE THE DECEMBER 12 MEETING TO FOLLOW THE CITY BIRTHDAY CELEBRATION AND AUTHORIZE CANCELING THE DECEMBER 26TH COUNCIL MEETING COUNCIL AG€ND/i fPw # ?A City Manager's Department STAFF REPORT CRA ITEM ( ) COUNCIL ITEM ( XX ) MEETING DATE November 20, 1996 SUBJECT COUNCIL AND STAFF APPOINTMENT TO THE CHAMBER BUSINESS DEVELOPMENT COMMITTEE FUNDING REQUIRED NO FUNDING REQUIRED XX Attached is a letter from the Grand Terrace Chamber President, Bill Bartel, announcing that the Chamber has formed a Business Development Committee and has appointed Mary Trainor as its chairperson The goal of this committee is to develop and implement a strategy to attract businesses to Grand Terrace They are requesting the City to appoint two representatives to this committee, one staff member and one council member Their recommendations for the representatives are the Community Development Director as the staff appointee and Council Member Lee Ann Garcia as the council representative CONSIDER THE CHAM BER'S REQUEST AND APPOINT ONE MEMBER OF STAFF AND ONE COUNCIL MEMBER TO THE CHAMBER'S BUSINESS DEVELOPMENT COMMITTEE. TS yjm Attachments COUNCIL AGENDA ITEM # PR? Grand Terrace Area Chamber of Commerce Mission Statement The Grand Terrace Area Chamber of Commerce promotes the economic and civic vitality of the community through the collective strength of its business and individual members 1996-97 Plan of Action • Expand outreach to business - improve marketing efforts to better explain to existing and potential members the value of belonging to the Chamber • Move to self-sufficiency - develop fundraising opportunities, review current membership rate structure, and develop more financial independence • Conduct targeted business development - working closely with the City, solicit businesses to locate in Grand Terrace and fill current vacancies in commercial/retail sites • Publish business directory - design and publish a business directory for all businesses m Grand Terrace to foster cross promotion • Further cross -representation with the City - in order to improve communication with the City, representatives of the Chamber should work closely with the city council and staff and a position for a representative of the City should be established on the Chamber's Board of Directors • Promote Grand Terrace - working with the City, develop a marketing/promotion program for Grand Terrace that includes designing a promotional brochure, establishing a home page on the Internet, and increasing freeway exposure • Enact a city beautification program - develop a program to recognize businesses and residences that add to the beauty of the community • Increase involvement in community events - take a proactive role in community events, especially Grand Terrace Da% s