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They will be acted upon by the 6uncil at one tune without discussion. Any Council Member, Staff Member, or Citizen may request removal of an iiem from the Consent Calendar for discussion. Approve Approve Approve COUNCII, AGENDA 12-121'% - PAGE 3 OF 3 AGENDA ITEMS STAFF RECOMMENDATIONS COUNCIL ACTION C Fire Services Consolidation DARE Program City Parks - Hours of Use Approve F Expansion of City Gymnastics Program Appropriate G Resolution Adopting Election Results Adopt H Swear -In Councilmembers Elected November 5, 1996 I Elect Mayor/Mayor Pro Tem J Appointments to Government Organisations Appoint 9 CLOSED SESSION None AD OURN THE NEXT REGULAR CRA/CTTY COUNCILMEETING WILL BE HELD ON JANUARY 9, 1997 AGENDA ITEM REQUESTS FOR THE 01-09-97 MEETING MUST BE SUBMITTED IN WRITING TO THE CITY CLERK'S OFFICE BY NOON 01-02-97 PENDING C R A APPROVAL CITY OF GRAND TERRACE COlyVdUNITY REDEVELOPMENT AGENCY M MJTES SPECIAL MEETING - NOVEMBER 20, 1996 A special meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on November 20, 1996, at 6 00 p m PRESENT: Byron R Matteson, Chairman Dan Buchanan, Vice -Chairman Herman Hilkey, Agency Member Jim Singley, Agency Member Lee Ann Garcia, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, Agency Secretary Bernard Simon, Finance Director Patnzia Materassi, Community Development Director Virgil Barham, Building and Safety Director Lt Sheree Stewart, Sheriffs Department ABSENT: John Harper, City Attorney APPROVAL OF OCTOBER 24, 1996 CRA MINUTES CRA-96-46 MOTION BY AGENCY MEMBER HMX EY, SECOND BY VICE-CHAIRMAN BUCHANAN, CARRIED 5-0, to approve the October 24, 1996 CRA Minutes APPROVAL OF CHECK REGISTER NO CRA111496 CRA-96-47 MOTION BY AGENCY MEMBER GARCIA, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to approve Check Register No CRA 111496 Chairman Matteson adjourned the Community Redevelopment Agency Meeting at 6 10 p m SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAHRMAN of the Community Redevelopment Agency of the City of Grand Terrace C R A AGENDA ITEM NO. I 0 a 17 m z v a_ n E z O r PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE. NOVEMBER 27. 1996 OUTSTANDING DEMANDS AS OF: CHECK -NO. VENDOR P11548 CENTURY 21 P11559 GRAND TERRACE REAL ESTATE 37061 DAN BUCHANAN 37065 COMPUTEAM 37067 DRUG ALTERNATIVE PROGRAM 37068 EASTMAN KODAK COMPANY 37070 LEE ANN GARCIA 37073 HERMAN HILKEY 37081 BYRON MATTESON 37086 PACIFIC BELL 37087 PETTY CASH 37094 PRIME LINE DESIGN 37102 JAMES SINGLEY 37103 DAVID SMITH SIGNS 37113 VISA CHECK REGISTER NO: NOVEMBER 27. 1996 DE.SIC131P_TI.ON DEPOSIT/ BID, PROPERTY AT 12466 MT VERNON DEPOSIT/BID, PROPERTY AT 12474 VIVIENDA STIPENDS FOR NOVEMBER, 1996 REPLACEMENT PARTS, COMPUTER LAWN SERVICE, 22113 RAVEN WAY USAGE, KODAK COPIER FOR OCT 1996 STIPENDS FOR NOVEMBER, 1996 STIPENDS FOR NOVEMBER, 1996 STIPENDS FOR NOVEMBER, 1996 PHONE FOR REHABILITATION PROGRAM REIMBURSE PETTY CASH DRAFTING SERVICES, 27381 VAN BUREN STIPENDS FOR NOVEMBER, 1996 METAL SIGNS FOR REHABILITATION PROGRAM CONFERENCE, ANAHEIM AND WASHINGTON DC TOTAL 112796 PAGE 1 ---AMOUNT 2,00000 2,00000 15000 14384 6000 6610 15000 16000 15000 3763 4829 15000 15000 52376 81603 6,57555 PENDING C R A'- -- IPROVAL PAGE 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE, DECEMBER 12, 1996 OUTSTANDING DEMANDS AS OF: CH- E(�K NO. VENDOR P11572 PACIFICARE OF CALIFORNIA P11573 INLAND COUNTIES SERVICES P11574 WELKER ELECTRIC SIGNS 37122 VIRGIL BARHAM 37123 BERGEVIN'S CLEANING 37125 CAL -WEST CONSULTANTS 37132 FIRST TRUST OF CALIFORNIA 37135 GRAINGER 37152 PETTY CASH 37154 PRUDENTIAL SERVICE BUREAU 37161 SOUTHERN CA EDISON COMPANY 37169 YOSEMITE WATERS CHECK REGISTER NO: 121296 _ DECEMBER 12, 1996 DESCRIPTION -AUNT HEALTH INSURANCE FOR DECEMBER, 1996 51086 LIFE INSURANCE FOR DECEMBER, 1996 3843 SIGN FOR TERRACE TOWN CENTER 2.93920 AUTO ALLOWANCE FOR DECEMBER, 1996 13750 JANITORIAL SERVICES, REHABILITATION BUILDING 5000 SOIL TEST, 22381 VAN BUREN 7450 LEASE PAYMENT FOR 1991 BOND ISSUE 24,592 29 ELECTRICAL OUTLET, REHABILITATION BUILDING 9113 REIMBURSE PETTY CASH 3609 HEALTH NETWORK INSURANCE FOR DEC 1996 9086 ELECTRIC FOR HOUSES UNDER REHABILITATION 2050 BOTTLED WATER FOR REHABILITATION BUILDING tuo TOTAL 28,600 16 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY l� BERNARD SIMON FINANCE DIRECTOR COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE CRA InM (X) COUNCIL ITEM O MEETING DATE DECEMBER 12, 1996 AGENDA ITEM SUBJECT MID YEAR BUDGET REVIEW AND ADJUSTMENTS -FY 96-97 REQUIRED XX FUNDING REQUIRED staff conducts an annual mid -year budget review to make any necessary adjustments that rred as a result of unanticipated conditions and events Identified revenue and expense ►tments along with justification are presented as follows 3-600-02 Earnings from City Equipment Leaseback $ 950 Lease revenue from leaseback of Copier to City (see b) .) Adjust budget for purchase orders committed or written in the prior fiscal year (FY 95-96) and not paid until the current fiscal year `96-97 Prior Year PO's broueht forward to current fiscal year 4-700-713 Rehab-12581 Mirado-Petra West,Contractor costs -PO 5289 $ 2,119 4-700-707 Rehab- 22381 Van Buren - Dagostmo Eng costs PO 5426 2,496 4-700-709 Rehab-12569 Michigan - Demo costs -retention PO 5518 1,080 2-200-710 Computer installation/connection hardware- PO 5593 allocated Between Fmance/Sewer and CRA PO 5577 3,436 Total Continuing Appropriation $ 9,131 2-200-700 Capital Outlay $ 8,005 Purchase of used Xerox Copier Model 5345 to replace aging City Hall 2nd floor copier Copier will be financed by CRA ,with City to repay CRA in 60 months at the going LAW interest rate in a Sale/leaseback -1- C R A AGENDA ITEM N0.3 COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE Midyear Budget Adjustments Page 3 STAFF RECOMMENDS THAT AGENCY Make the following changes to the FY 96-97 Budget 1 Increase Estimated Revenue to the Debt Service Fund for $950 in account 33-600-02, for revenue from copier leaseback to City 2 Increase appropriations in the FY 96-97 Budget for Continuing Appropriations of prior year PO"s committed and reserved against the Fund Balance in FY 95-96 in the amount of $9,131, Low/Mod Housing Income Fund expenditure accounts 34-700-713 - $ 2,119 34-700-707 - 2,496 34-700-709 - 1,080 CRA Capital Projects/General Operations Fund expenditure account 32-200-710 - 3,436 3 Increase appropriations $8,005 in CRA -General Operations/Capital Projects Fund, account 32-200-700, for purchase for replacement City Hall copier Funds will then be repaid by City to CRA in a Sale/leaseback -3- n yn CITY OF GRAND TERRACE APPROPRIATIONS FISCAL YEAR 96-97 1996-97 TOTAL APPROVED PROPOSED NEW ORIGINAL APPROP. AwwTmmrs TO MID -YEAR AMOUNT FUNCTION GENERALFUND DATE ADJUSTIONM APE OP. City Council 40,075 0 0 40,075 City Manager 129,445 0 0 129,445 City Clerk 117,205 0 0 117,205 Finance 109,090 0 2,109 111,199 City Attorney 20,000 0 0 20,000 Building & Safety/Pub Works 95,755 0 0 95,755 Community Services 179,595 0 2,850 182,445 Non Departmental 230,501 0 950 231,451 Planning 165,755 0 25,000 190,755 Law Enforcement 1,125,252 10,000 0 1,135,252 County(Animal cntrVHH Haz Wst 24,280 0 0 24,280 Recreation Services 178,375 0 1,558 179,933 Child Care Services 639,607 0 0 639,607 Park Maintenance 108,780 0 0 108,780 Storm Drain Maintenance 3,000 0 0 3,000 City Commissions/Committees 41,850 20,000 0 61,850 Grant Programs 0 0 0 0 Total General Fund 3,208,565 30,000 32,467 3,271,032 RESTRICTED FUNDS Road Maintenance 164,750 0 1,765 166,515 Street Fund Improvements 0 0 10,940 10,940 Storm Drain Fund 53,500 15,000 0 68,500 Park Fund 500 0 0 500 Street & Sgnl Lightng/Mauit 63,000 0 0 63,000 AB3229 -COPS Fund 0 0 30,000 30,000 Air Quality Improv, Program 31,000 0 0 31,000 School Crossing Guard 2,888 0 0 2,888 Street Sweeping 22,000 0 0 22,000 Wastewater Disposal (gen'l) 132,074 0 2,109 134,183 Wstwtr Treatment - Colton 640,000 0 27,474 667,474 Sewer Maintenance 30,000 0 0 30,000 Lndscpe & Ltg Assessmt Dist 13,754 0 0 13,754 Summer Youth Empl Tmg Prog 39,000 0 0 39,000 Bike Lane Capital Project 358,129 0 0 358,129 Street Capital Improv Protects 115,000 0 0 115,000 Total Restricted Funds 1,665,595 15,000 72,288 1,752,883 COMMUNITY REDEVELOPMT AGENCY General OperabonstProjects 218,725 0 3,436 222,161 Debt Service 3,128,093 0 0 3,128,093 Low & Moderate Housing 972,810 0 5,695 978,505 Internal Equipment Funding 0 0 8,005 8,005 Total CRA Funds 4,319,628 0 17,136 4,336,764 TOTAL ALL FUNDS 9,193,788 45,000 121,891 9,360,679 11rXIM - AB3229 COPS Funds appropriation 4w,000 11 /201W Increase appropriation for Center City Dr Storm dram proted 415,000 - - - -5- (11.14-tv of (6ranb 01 errttre Drunk & Drugged Driving (3 D) Prevention Month, December 1996 "Lights on for Life"- Friday, December 20, 1996 WEEREASin 1995,1,343 Californians were killed in alcohol -related motor vehicle crashes, and 97MMAS the number of alcohol -related tre0c fatalities has declined significantly over the last decade, there remains a cntical need for continued public adwcanon, increased enforcement and tougher laws and penalties for offenders, and WHERFUS all across Are nation and throughout California, Americans are coming together to "Take a SravhdAgainst LgpairedDrt ft " Federal, state and local government agencies are working along side pdvaie businesses and local communities to spread the word about the dangers of Impaired driving, and WJZE,44 on ^ , December 20,1996 Cah , N Ferry. Condo law m�ertt o,�'icers will drive with their headlights on dtering the daytime in a symbolic remembrance of dose who have been killed or h1 furcd in alcohol invohvd crashes and as a re►ninder to that law enfohVinent is on the lookout for impaired drivero�--- and WfflMk!SAroWw December, lark each dfim to »fie o ibnidous effort to ensure a safe and healthy holiday seu�ar'�iOr eve,yane by not d MrT InhpVApA�by Wng a responsible parry hog and by Intervening when*a ;Wm you know attempts to get behind the wheel after drinking or taking drugs NOW, 7, J6rw R Matteson 11Maynr of the City of drard Terrace, on behalf of the � City Caoxi4 dv hereby p vaWm December 1994 as "Drunk and Drugged DrMag Prevention Month, " and Friday, December 20, a3 -%4hts on for Life Day" Indic City of Grand Terrace 1 call upon all citizens, government agencies, pubbc and prNate bstitutions, businesses, hospitals and schools in the City of Grand Terrace to observe dhss modh with appropriate ceremonies l further ask all motorists to John California law enforcement and drive with their vehicle headlights on throughout the day on Friday, December 20, as a memorial for die victims of impaired driving and as a renunder of the dangers of drunk and drugged driving Mayor of the City of Grand Terrace and of the City Council thereof Tlus 12th day of December, 1996 PAGE 1 DATE- NOVEMBER 27, 1996 OUTSTANDING DEMANDS AS OF: OHEGK_NO. VENDOR PENS' - a CITY CITY OF GRAND TERRACE COUNCIL.;PPROVAL _ ' __ __ _ __ _ _ _ _ CHECK REGISTER NO: 112796 P11545 PERS P11546 SOUTHERN CA GAS COMPANY P11547 COMCAST CABLEVISION P11549 FUNSEEKERS P11550 POSTMASTER-COLTON P11551 SOUTHERN CA GAS COMPANY P11552 COMCAST CABLEVISON P11553 AMERICAN OFFICE EQUIPMENT P11554 SOUTHERN CA GAS COMPANY P11555 COMCAST CABLEVISION P11556 SOUTHERN CA GAS COMPANY P11557 COMCAST CABLEVISION P11558 ALICE HERNANDEZ n P11560 SOUTHERN CA GAS COMPANY C P11561 COMCAST CABLEVISION Z P11562 LEAGUE OF CA CITIES n P11563 COUNTY OF SAN BERNARDINO r %i P11564 PERS P11565 SOUTHERN CA GAS COMPANY P11566 COMCAST CABLEVISION P11567 SOUTHERN CALIFORNIA GAS COMPANY P11568 COMCAST CABLEVISION 37057 37058 ACCENT PRINT & DESIGN MATTHEW ADDINGTON 37059 AT & T NOVEMBER 27,1996 AKW NT RETIREMENT FOR PAYROLL 11/1/96 5,12200 CASH PAYMENTS FOR 11/12/96 35999 CASH PAYMENTS FOR 11/12/96 11912 EXCURSION, SUMMER YOUTH 20000 BUSINESS REPLY MAIL, PLANNING DEPARTMENT 7068 CASH PAYMENTS FOR 11/13/96 31607 CASH PAYMENTS FOR 11/13/96 13653 COPIER SUPPLIES 2750 CASH PAYMENTS FOR 11/14/96 12547 CASH PAYMENTS FOR 11/14/96 15345 CASH PAYMENTS FOR 11/18/96 2489 CASH PAYMENTS FOR 11/18/96 8754 BIRTHDAY BONUS 5000 CASH PAYMENTS FOR 11/19/96 32032 CASH PAYMENTS FOR 11/19/96 2910 REGISTRATION/CONFERENCE, CITY CLERKS DEPARTMENT 21000 LAW ENFORCEMENT, CRIME PREVENTION OFFICER, OCT 1996 OVERTIME/CELL PHONE, JULY-SEPT 1996 89,271 72 RETIREMENT FOR PAYROLL 11/15/96 5,203 34 CASH PAYMENTS FOR 11/20/96 10079 CASH PAYMENTS FOR 11/20/96 6153 CASH PAYMENTS FOR 11/22/96 34152 CASH PAYMENTS FOR 11/22/96 23492 SENIOR NEWSLETTER, DEC 1996 10344 PLANNING COMMISSION MEETING, 11/21/96 6000 PHONE, CHILD CARE 515 DATE: NOVEMBER 27, 1996 OUTSTANDING DEMANDS AS OF: OH.EDKCN.O. VENDOR '37086 PACIFIC BELL '37087 PETTY CASH '37088 KATHY PIERSON '37089 POST TOOLS, INC 37090 POSTMASTER-COLTON 37091 DENNICE PRECIE 37092 PRESS ENTERPRISE COMPANY 37093 PRIME EQUIPMENT 37095 ROQUET PAVING 37096 COUNTY OF SAN BERNARDINO 37097 COUNTY OF SAN BERNARDINO 37098 COUNTY OF SAN BERNARDINO 37099 SIGNAL MAINTENANCE, INC 37100 BERNARD SIMON 37101 JIM SIMS 37102 JAMES SINGLEY 37104 SOUTHERN CA GAS COMPANY 37105 STAPLES 37106 THE SUN 37107 SYSCO 37108 TRAFFIC SPECIALTIES, INC 37109 MARY TRAINOR 37110 TRI-COUNTY OFFICIALS 37111 FRAN VAN GELDER 37112 JEANNINE VASQUEZ PAGE 3 CITY -OE -GRAND -TER RA E CHECK REGISTER NO: 112796 -NOVEMBER 27L 1996 DESCRIPTION AMOK PHONES FOR CITY OWNED FACILITIES 50153 REIMBURSE GENERAL PETTY CASH -FINANCE 13742 INSTRUCTOR, TINY TUMBLERS/GYMNASTICS 56640 MALLET/GLOVES, MAINTENANCE DEPARTMENT 2895 BULK MAIUPRE-SORT PERMITS 17000 MONITOR, RECREATION PROGRAMS 19900 SUBSCRIPTIONS, CIVIC CENTER/HISTORICAL CULTURAL 24960 GLOVES, MAINTENANCE DEPARTMENT 2263 REMOVE TREES/STREET REPAIRS 11.22711 CAL -ID CONTRIBUTION FOR F/Y 1996/97 9,48400 FUEL FOR CHILD CARE VAN 5322 LAW ENFORCEMENT/CRIME PREVENTION OFFICE, NOV 1996 88,292 00 SIGNAL MAINTENANCE FOR OCT 1996 36352 REIMBURSEMENT FOR COMPUTER COURSE TEXT BOOK 4849 PLANNING COMMISSION MEETING, 11/21/96 5000 STIPENDS FOR NOVEMBER, 1996 30000 NATURAL GAS FOR CITY VAN 4229 OFFICE SUPPLIES, PRINTER, & CHAIRS 1,00786 NOTICE OF PUBLIC HEARINGS 31912 FOOD FOR CHILD CARE 63288 CONES FOR BIKE RODEO 9913 PLANNING COMMISSION MEETING, 11/21/96 5000 UMPIRES, SLO-PITCH SOFTBALL 12000 PLANNING COMMISSION MEETING, 11/21/96 5000 REIMBURSE-CHRISTMAS SUPPLIES/MONITOR-REC PROGRAMS 13710 PAGE 1 PENDIN" ^ITY COUNCIL a ROVAL CITY OF GRAND TERRACE DATE. DECEMBER 12, 1996 _ _ _ _ _ _ ^ _ _ _ _ _ _ _ CHECK REGISTER NO __ 121296 _ OUTSTANDING DEMANDS AS OF: _^ DECEMBER 12,1996 CHECK NO. VENDOR DESCRIPTION AMOUNT P11569 SUSAN STECK BIRTHDAY BONUS 5000 P11570 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 11/26/96 5851 P11571 COMCAST CABLEVISION CASH PAYMENTS FOR 11/26/96 4369 P11572 PACIFICARE OF CALIFORNIA HEALTH INSURANCE FOR DECEMBER, 1996 6,611 31 P11573 INLAND COUNTIES INSURANCE SERVICE LIFE, DENTAL, VISION INSURANCE FOR DECEMBER, 1996 1,043 14 P11574 WELKER ELECTRIC SIGNS SIGN FOR TERRACE TOWN CENTER 2,93920 P11575 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 11/27/96 21845 P11576 COMCAST CABLEVISION CASH PAYMENTS FOR 11/27/96 10638 P11577 CLAIRE MCELWEE REIMBURSEMENT FOR SUPPLIES, CRIME PREVENTION UNIT 16606 P11578 DYNASTY SCREEN PRINTING AWARDS, SLO-PITCH SOFTBALL 28183 P11579 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 12/3/96 32340 P11580 COMCAST CABLEVISION CASH PAYMENTS FOR 12/3/96 16051 P11581 COLTON TRAINING CENTER CPR/FIRST AID TRAINING, CITIZENS PATROL 22000 P11582 AGA ENTERPRISES DEPOSIT FOR DIE CUTTER, CRIME PREVENTION 29039 37118 ADDINGTON CONSULTING ENGINEERING SERVICES FOR NOV 1996 85000 37119 SANDRA AH SUE REIMBURSEMENT FOR CHILD CARE SUPPLIES 8750 37120 AIRBORNE EXPRESS EXPRESS MAIL 2075 37121 TIFFANY BALLARD REFUND, WASTE WATER DISPOSAL SERVICES 1575 37122 VIRGIL BARHAM AUTO ALLOWANCE FOR DECEMBER, 1996 11250 37123 BERGEVIN'S CLEANING JANITORIAL SERVICES, BUILDING & SAFETY 5000 37124 C M SCHOOL SUPPLIES PROGRAM SUPPLIES FOR CHILD CARE 10858 37126 RAUL COLUNGA INTERN, HOUSEHOLD HAZARDOUS WASTE GRANT 9600 37127 COMPUTEAM REPLACEMENT PARTS FOR COMPUTER 8081 37128 COSTCO SUPPLIES FOR BIKE RODEO 7848 37129 DFM ASSOCIATES CALIFORNIA ELECTION CODE, 1997 4104 37130 JOHN DONLEVY AUTO ALLOWANCE FOR DECEMBER, 1996 20000 DATE: DECEMBER 12, 1996 OUTSTANDING DEMANDS AS OF: r PAGE, ITY-OF-GRAND TERRAC- DECEMBER 12, 1996 _ CHECK REGISTER NO• 121296 CHED_"O. VEND-M DESCRIPTION AMOUNT 37159 ALICE SANTACROCE REFUND, RECREATION EXCURSION 3700 37160 SO CA MUNICIPAL ATHLETIC FEDERATION MEMBERSHIP, RECREATION DEPARTMENT 2500 37161 SOUTHERN CA EDISON COMPANY ELECTRIC FOR PICO PARK AND MERIDIANS 1,51040 37162 SPORTIME RECREATION PROGRAM SUPPLIES 39765 37163 SPORTMART SUPPLIES FOR BIKE RODEO 29879 37164 THE SUN NOTICE OF PUBLIC HEARINGS 32864 37165 TEXACO REFINING/MARKETING FUEL FOR CITY VEHICLES 26981 37166 MICHAEL TODD OPEN/CLOSE PICO PARK, OCTOBER,1996 17500 37167 XEROX CORPORATION SUPPLIES FOR COPIER - 9840 37168 XEROX CORPORATION USAGE FOR XEROX COPIER, NOV 1996 18367 37169 YOSEMITE WATERS BOTTLED WATER FOR CITY OWNED FACILITIES 26392 37170 ROBERT 21TAR REFUND, RECREATION EXCURSION 1850 PAYROLL FOR NOVEMBER, 1996 179. 82 9.46 TOTAL 229,640 29 , 1 CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY BERNARD SIMON FINANCE DIRECTOR CITY OF GRAND TERRACE PENDING CITY COUNCIL APPROVAL CITY COUNCIL MINUTES SPECIAL COUNCIL MEETING - NOVEMBER 20 1996 special meeting of the City Council of the City of Grand Terrace was called to order in the iuncil Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, November 20, 1996 at 6 10 p in PRESENT: Byron R. Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman Hdkey, Councilmember Jim Singley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Paftma Materassi, Community Development Director Virgil Barham, Building and Safety Director Lt Sheree Stewart, Sheriff's Department ABSENT: John Harper, City Attorney Tlhe meeting was opened with invocation by Councilmember Herman Hilkey, followed by the > ledge of Allegiance led by Councilmember Jim Smgley 2A Proclamation - Business Recycling Day - December 3, 1996 Mayor Pro Tem Buchanan read a proclamation proclaiming December 3, 1996 as Business Recycling Day in the City of Grand Terrace 2B We -Tip Presentation Tonya Nelson, Crone Prevention Officer, presented Kay Zinc from We -Tip with a Check in order to participate in their program Kay Zinc, We -Tip, thanked the City for their participation in the We -Tip program and is looking forward to a long and productive working relationship Mayor Matteson requested that the number be published so that the residents are aware of the program 2C Presentation by Colton High Principal - Terry Adame Terry Adame, Principal Colton High School & Resident of -Grand Terrace, stated that Colton High School is busy working on college going behaviors The percentage of COUNCIL AGENDA M # 3� Council Minutes November 20, 1996 Page 3 Department overtime CC-96-159 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER FULKEY, CARRIED 5-0, to approve the remainder of the Consent Calendar 3A Approve Check Register No 111496 3B Ratify 11/20/96 CRA Action 3C Waive Full Reading of Ordinances on Agenda 3D Approve 10/24/96 Minutes 3G Progress Report on Economic Development PUBLIC COlVIlVIENT Dick Rolhns,22797 Barton Road, Grand Terrace commended the Colton Joint Unified School District on their efforts He thanked Assistant City Manager Donlevy for visiting him in the hospital He stated that the land staff and council is what makes the City great and he is very proud to live here Tonga Nelson, Crime Prevention Officer, reported that the bicycle rodeo was held on Sunday Deputy Medrano and volunteers set up a professional style obstacle course Identification cards were done on site at the Rodeo and on Tuesday they did identification cards at the Day Care Center Mayor Matteson, questioned when the next Bicycle Rodeo will be held Tonga Nelson, responded that it will probably be held in Spring Thelma Winkler, Congratulated the candidates that won in the November 5, 1996 Election and stated that she looks forward to the same type of government leadership that the City has had in the past 5A Committee Reports 1 Historical and Cultural Activities Committee (a) Minutes of 10-07-96 160 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to accept the Historical and Cultural Activities Committee minutes of October 7, 1996 Council ftgrts Mayor Matteson, expressed his satisfaction with the Chamber getting involved with the Businesses and Business development and suggested that a Business _directory be put together and be published in the newsletter or in conjunction with the Chamber put 5 Mmutes er 20, 1996 and will be responsive to us Mayor Matteson, stated that Senator Brulte brought up at the same meeting that a lot of cities resources have been taken away and rely heavily on sales -tax which is hard for residential cities and discussed taking some of the sales tax from cities and giving back the property taxes, which would be good for the City of Grand Terrace Mayor Pro Tern Buchanan, expressed his concern with cities depending heavily on sales - tax and creating unhealthy competition for sales -tax revenue sources Councilmember Singlev, reported that he attended the Gang and Drug Task Force meeting and SANBAG He stated that Colton is in the process of processing seven more permits for billboards He expressed his concern with the consolidation of CSA 38 and stated that the County just approved a 15% pay increase for all County firefighters effective over a four-year period He thanked everyone for re-electing the current council and looks forward to the next four years He also reported that he volunteered to be a judge at the Halloween Haunt Costume Contest and commended staff on doing a great job on tins annual event Councilmember Hilkey, stated that his Grand Terrace cookies won first place at the Country Fair He congratulated everyone on the election and urged anyone who is interested in running for a public office to do so He also stated that he feels that the City County meeting has the most quality He questioned why the restrooms at the parks are always filthy and requested that something be done and requested a schedule of when the restrooms are cleaned Dick Rollins, stated that he cleans the restrooms at Terrace Hills Community Park on Saturday morning and by Saturday evening they are a disaster There are many issues that need to be addressed before this problem can be solved Councilmember Hilkey, stated that the Day Care Center needs paint in some areas. Assistant City Manager Donlevv, requested that Councilmember Hilkey give him a list of the areas and that he would look into it Councilmember I-filkey, requested that he be brought up-to-date on the utilization of the School Distract facilities for recreation programs and a status report of licenses for rental properties and accounting for recreation programs indicating what the revenue and expenses are City Manager Schwab, responded that rental property licenses is something that is currently being worked on and will be brought to the Council with a proposal He also stated that the City is pursuing a joint use agreement with the School District, however, discussion on the Highgrove community center came up which is another resource that may be better than the school facilities These are all issues that are under way and staff will get a program budget to him rN „ C a Mr s l 1 Council Minutes November 20, 1996 Page 7 Mayor Matteson, stated that we realize that parking is a problem at Pico Park and almost every facility in the City Mayor Pro Tem. Buchanan, questioned whether or not OMNITRANS could offer shuttle service for special events Councilmember Hilkev, stated that it is something that he can look into Councilmember Garcia, congratulated Mayor Matteson and Councilmember Singley on their re-election and stated that she thoroughly enjoyed her experience, and stated that she is looking forward to working with the new County Supervisor 6A 1997/1998 Community Development"Block Grant Funding Assistant City Manager DonlM, stated that he is recommending that the City Council conduct a Public Hearing to receive input on Community Development Block Grant Program Projects for the 1997-1998 funding Year and to provide direction to staff on potential projects within the City of Grand Terrace Mayor Matteson opened discussion to the public, there being none he returned the discussion to Council 161 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCRIVEMBER GARCIA, CARRIED 5-0, to recommend that the followmg projects be submitted as possible projects for the Community Development Block Grant Program 1997-1998 Funding Year 1 The planning and designing of the development of the Senior Citizen Park -Susan Petta Park 2 Rehabilitation of Terrace Hills Community Park Restrooms 3 Retrofitting the Elevator at City Hall to meet ADA requirements 8A Schedule December 1996 Council Meetings 162 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-1-0-0 (MAYOR MATTESON VOTED NO), to schedule the December 12, 1996 City Council Meeting to begun at 7 30 p m following the City's Birthday Party and to cancel the December 26, 1996 City Council Meeting 8B Council and Staff Avoointment to the Chamber Business Development Committee 163 MOTION BY COUNCII.MEMBER SINGLEY, SECOND BY MAYOR PRO IT} STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: December 12, 1996 SUBJECT: CALIFORNIA LEAGUE OF CITIES MAYORS/COUNCIL MEMBERS INSTITUTE FUNDING REQUIRED NO FUNDING REQUIRED The California League of Cities is holding a Mayors and Council Members Institute in Sacramento January 8-10, 1997. This is a good training program to assist elected officials in carrying out their responsibilities as Council Members. This is available to all Council; however, Council Member Garcia is the only Council person that indicated attendance. Sufficient funds are available in the travel and meeting account. COUNCIL AUTHORIZE COUNCIL MEMBERS TO ATTEND THE CALIFORNIA LEAGUE OF CITIES MAYORS AND COUNCIL MEMBERS INSTITUTE IN SACRAMENTO JANUARY 8-10, 1997. COUNCIL AGENDA RAM # �iL Staff Report CRA ITEM( COUNCIL ITEM (xx) MEETINGDATE December 12, 1996 SUBJECT CONFLICT OF INTEREST CODE The City is required to review its Conflict of Interest Code bienmally to determine if it is accurate and up-to-date The Conflict of Interest Code is a document winch designates the positions within an agency which make or participate in making governmental decisions winch may foreseeably have a material effect on any financial interest The Fair Political Practices Commission has adopted a standard conflict of interest Code for adoption by public entities in the State of California At this time the Code needs to be amended to include the new position of Director of Building/Safety and Public Works and revise the title of the Housing Specialist STAFF RECOMMENDS COUNCIL ADOPT A RESOLUTION OF THE CITY OF GRAND TERRACE REPEALING RESOLUTION NO 94-33 AND ADOPTING THE STANDARD CONFLICT OF INTEREST CODE WITH THE AMENDED APPENDIX OF DESIGNATED EMPLOYEES WITH THEIR DISCLOSURE CATEGORIES COUNCIL AGENDA 1'L"EM #�� } APPENDIX "A" RESOLUTION NO.96- The following is a listing of those persons who are required to submit Statements of Economic Interests (Form 730 Filers) pursuant to the Political Reform Act of 1974, as amended CITY MANAGER'S DEPARTMENT DISCLOSURE CATEGORIES Assistant to the City Manager 4,11,12 CITY CLERK'S DEPARTMENT City Clerk COMMUNITY SERVICES DEPARTMENT Assistant City Manager 1 Director of Recreation Services 2,4 Director of Child Care Services 2,4 BUILDING/PUBLIC WORKS/HOUSING Director of Building, Safety & Public Works 1 City Engineer 3,4,5,6,7,8 Building Inspector 3,4,5,6,7,8 Housing Specialist 3,4,5,6,7,8 PLANNING DEPARTMENT Community Development Director 1 Associate Planner 3,4,5,6,7,8 FINANCE DEPARTMENT Finance Director 1 Accounting Technician 3,4,5,9,10 _ Account Clerk 3,4,5,9,10 Consultants* * The City Manager may determine in writing that a particular consultant, although a "designated position," is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in this section. Such written determination shall include a dwxnption of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements The City Manager's determination is a public record and shall be retained for public inspection in the same mariner and location as this conflict of interest code (Regulations of the Fair Political Practices Commission, Title 2, Division 6 of the California Code of Regulations) 18730 Provisions of Conflict of Interest Codes (a) Incorporation by reference of the terms of this regulation along with the designation of employees and the formulation of disclosure categories in the Appendix referred to below constitute the adoption and promulgation of a conflict of interest code within the meaning of Government Code Section 87300 or the amendment of a conflict of interest code within the meaninc of Government Code Section 87306 if the terms of this regulation are substituted for terms of a conflict of interest code already in effect A code so amended or adopted and promulgated requires the reporting of reportable items in a manner substantially equivalent to the requirements of Article 2 of Chapter 7 of the Political Reform Act, Government Code Sections 81000, et sea The requirements of a conflict of interest code are in addition to other requirements of the Political Reform Act, such as the general prohibition against conflicts of interest contained in Government Code Section 87100, and to other state or local laws pertaining to conflicts of interest. (b) The terms of a conflict of interest code amended or adopted and promulgated pursuant to this regulation are as follows (1) Section 1. Definitions The definitions contained in the Political Reform Act of 1974, regulations of the Fair Political Practices Commission (2 Cal Code of Regs Sections 18100, et sea ), and any amendments to the Act or regulations, are incorporated by reference into this conflict of interest code 1 18730 C) The filing officer is the same for both agencies 1 Such persons are covered by this code for disqualification purposes only With respect to all other designated employees, the disclosure categories set forth in the Appendix specify which kinds of financial interests are reportable Such a designated employee shall disclose in his or her statement of economic interests those financial interests he or she has which are of the kind described in the disclosure categories to which he or she is assigned in the Appendix It has been determined that the financial interests set forth in a designated employee's disclosure categories are the kinds of financial interests which he or she foreseeably can affect materially through the conduct of his or her office (4) Section 4 Statements of Economic Interests Place of Filing The code reviewing body shall instruct all designated employees within its code to file statements of economic interests with the agency or with the code reviewing body, as provided by the code reviewing body in the agency's 1 Designated employees who are gnrequired to file statements of economic interests under any other agency's conflict of interest code, or under Article 2 for a different 3urisdiction, may expand their statement of economic interests to cover reportable interests in both 3urisdictions, and file copies of this expanded statement with both entities in lieu of filing separate and distinct statements, provided that each copy of such expanded statement filed in place of an original is signed and verified by the designated employee as if it were an original See Government Code Section 81004. 3 18730 Y provided by the filing officer to file an assuming office statement, is not deemed to have assumed office or left office, provided he or she did not make or participate in the making of, or use his or her position to influence any decision and did not receive or become entitled to receive any form of payment as a result of his or her appointment Such persons shall not file either an assuming or leaving office statement (A) Any person who resigns a position within 30 days of the date of a notice from the filing officer shall do both of the following power, and (1) File a written resignation with the appointing (2) File a written statement with the filing officer declaring under penalty of perjury that during the period between appointment and resignation he or she did not make, participate in the making, or use the position to influence any decision of the agency or receive, or become entitled to receive, any form of payment by virtue of being appointed to the position (6) Section 6 Contents of and Period Covered by Statements of Economic Interests (A) Contents of Initial Statements Initial statements shall disclose any reportable investments, interests in real property and business positions held on the effective date of the code and income received during the 12 months prior to the effective date of the code (B) Contents of Assuming Office Statements. Assuming office statements shall disclose any reportable investments, 5 18730 reported,4 the statement shall contain the following interest, 1 A statement of the nature of the investment or 2 The name of the business entity in which each investment is held, and a general description of the business activity in which the business entity is engaged, property, 3 The address or other precise location of the real 4 A statement whether the fair market value of the investment or interest in real property exceeds one thousand dollars ($1,000), exceeds ten thousand dollars ($10,000), or exceeds one hundred thousand dollars ($100,000) (B) Personal Income Disclosure When personal income is required to be reported,5 the statement shall contain. 1 The name and address of each source of income aggregating two hundred fifty dollars ($250) or more in value or fifty dollars ($50) or more in value if the income was a gift, and 4 Investments and interests in real property which have a fair market value of less than $1,000 are not investments and interests in real property within the meaning of the Political Reform Act However, investments or interests in real property of an individual include those held by the individual's spouse and dependent children as well as a pro rata share of any investment or interest in real property of any business entity or trust in which the individual, spouse and dependent children own, in the aggregate, a direct, indirect or beneficial interest of 10 percent or greater 5 A designated employee's income includes his or her community property interest in the income of his or her spouse but does not include salary or reimbursement for expenses received from a state, local or federal government agency 7 18730 ty � receipts from such person was equal to or greater than ten thousand dollars ($10,000) (D) Business Position Disclosure When business positions are required to be reported, a designated employee shall list the name and address of each business entity in which he or she is a director, officer, partner, trustee, employee, or in which he or she holds any position of management, a description of the business activity in which the business entity is engaged, and the designated employee's position with the business entity (E) Acquisition or Disposal During Reporting Period In the case of an annual or leaving office statement, if an investment or an interest in real property was partially or wholly acquired or disposed of during the period covered by the statement, the statement shall contain the date of acquisition or disposal (8) Section 8 Prohibition on Receipt of Honoraria (A) No member of a state board or commission, and no designated employee of a state agency, shall accept any honorarium from any source, if the member or employee would be required to report the receipt of income or gifts from that source on his or her statement of economic interests This section shall not apply to any part-time member of the governing board of any public institution of higher education, unless the member is also an elected official Subdivisions (b), (c), (d), and (e) of Government Code Section 89502 shall apply to the prohibitions in this section 9 18730 eighty dollars ($280) in a calendar year from any single source Subdivision (d) of Government Code Section 89504 shall apply to this section (9) Section 9 Disqualification No designated employee shall make, participate in making, or in any way attempt to use his or her official position to influence the making of any governmental decision which he or she knows or has reason to know will have a reasonably foreseeable material financial effect, distinguishable from its effect on the public generally, on the official or a member of his or her immediate family or on (A) Any business entity in which the designated employee has a direct or indirect investment worth one thousand dollars ($1,000) or more, (B) Any real property in which the designated employee has a direct or indirect interest worth one thousand dollars ($1,000) or more; (C) Any source of income, other than gifts and other than loans by a commercial lending institution in the regular course of business on terms available to the public without regard to official status, aggregating two hundred fifty dollars ($250) or more in value provided to, received by or promised to the designated employee within 12 months prior to the time when the decision is made, (D) Any business entity in which the designated employee is a director, officer, partner, trustee, employee, or holds any position of management; or 11 18730 0 rendering of goods or services totaling in value one thousand dollars ($1,000) or more (10) Section 10 Manner of Disqualification When a designated employee determines that he or she should not make a governmental decision because he or she has a disqualifying interest in it, the determination not to act must be accompanied by disclosure of the disqualifying interest In the case of a voting body, this determination and disclosure shall be made part of the agency's official record, in the case of a designated employee who is the head of an agency, this determination and disclosure shall be made in writing to his or her appointing authority, and in the case of other designated employees, this determination and disclosure shall be made in writing to the designated employee's supervisor (11) Section 11. Assistance of the Commission and Counsel Any designated employee who is unsure of his or her duties under this code may request assistance from the Fair Political Practices Commission pursuant to Government Code Section 83114 or from the attorney for his or her agency, provided that nothing in this section requires the attorney for the agency to issue any formal or informal opinion (12) Section 12 Violations This code has the force and effect of law Designated employees violating any provision of this code are sub3ect to the administrative, criminal and civil sanctions provided in the Political Reform Act, Government Code 13 18730 HISTORICAL & CULTURAL ACTIVITIES COMMITTEE MINUTES FOR NOVEMBER 4, 1996 The meeting was called to order at 7 PM by Chairman Vi Gratson. Those present were Pauline Grant, Ann Petta, Vi, Brenda Stanfill, Tracey Martinez, Judy Mc Bride, Shelley Rosenkeld, Colleen Edmundson, and Hannah Laister. The minutes for October were read and approved with the change showing the budget balance to be $1217.00. Motion to approve made by Ann, seconded by Judy. There was no Treasurer's report as there was no change. COUNTRY FAIR; Vi made a report of the monies made from selling foods from the cooking contest and from the afghan raffle. The results will be in a formal report from the Treasurer. A Thank You will be sent by the secretary to Dennis Duarte of PIP in San Bernatdino for making the posters. There is, however, a set up charge of $12 due him. A suggestion was made that winners of the cooking contest be posted for all to see. We will go over the prices we are going to charge for the food. We will discuss changing the time of the Fair from 9 - 3 as most sellers are there by 8 and want to leave at 3. Canopy will be set up in a more traffic -traveled place so that more tickets for the raffle will be sold. It was suggested that different items be raffled. A banner across Barton Road was again dis- cussed. Parking is a problem. The clown is needed for more diversity. Colleen suggested a large sign be posted on their property on Barton Road. Pauline gave a list of the winners to Virginia Harford for her column. She also suggested a photo contest. Shelley will make cards to be handed out a dif ferent events in the area advertising our Fair. There should be more music. All of these items will be discussed further. The neat Fair will be November 1, 1997. BIRTHDAY PARTY: This will start at 6 PM on December 12th. Our Committee will have a turkey bought and cooked. This event will be discussed at the December 2nd meeting. Thank You's will be sent to the judges who were Russ Carter, Lions, Brenda Stanfill, City, Laurie Shearer, Librarian, Tony Petta, and Terry JOlstead. Brenda will send out Thank You's to all participants. The meeting was adjourned at 8:15 on motion by Shelley, seconded by Colleen. The next meeting will be December 2, at 7 PM. Respectfully submitted, IL RECEIVED Hannah Laister, Secretary k jV 1 A 1996 CITY CLERK'S DEPT n COUNCIL AGENDA ISM #�AI�► L_ RECEIVED CITY OF GRAND TERRACE PARKS AND RECREATION COMMITTEE Regular Meeting MINUTES CITY CLERK'S DEPT NOVEMBER 4, 1996 The Grand Terrace Parks and Recreation Committee met for the Regular Meeting at the regular time in the Upstairs Conference Room at the Civic Center The meeting was called to order at 6 08 p m by Chairperson, Crystal Pearl. Members present were Crystal Pearl, Lenore Frost, Dick Rollins, Manuel Ortiz, and Gretchen Andrews. Member absent was David Bertino City Staff --Denise Precie, Recreation Services Department. Guests Present --Pat Newberry and Brian Pearl. A presentation by the City was made to Lenore Frost as City of Grand Terrace Volunteer of the Year. She was awarded a plaque and a watch. Minutes of the October 7th meeting were approved with changes recommended by Denise Gretchen and Lenny presented their view of the 10/17 bike lane presentation. All were pleased at the plans and the proposed future inclusion of a turn around past Pico Park. Park Updates Pico -- ok Susan Petta -- ok Terrace Hills -- As much work and expense has been done by the Baseball Organization to repair the Terrace Hills field, after much discussion, the committee voted to recommend to the City Council a commendation/plaque to Little League for their service and improvements over and above the call of duty. The committee also moved to recommend a donation from the City Council of a Little League Sponsorship for the coming season, approximately $300 00. This motion was moved by Lenny and seconded by Gretchen Tot Lot -- ok Youth Activities Soccer -- Gretchen stated that soccer regular season will continue through 11/23/96 Other -- no report COUNCIL AGENDA ('!EM #5AZG1 COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE December 12, 1996 1 DATE December 3, 19% PROPOSED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF The Parks and Recreation Committee recommends that the Council accept Patricia Newberry to be added to the Committee as a regular member COUNCIL AGENDA REM # PAZIO RECEIVED AU 3 0 F; 1996 CITY OF GRAND TERRACE CITY CLERK'S DEPT. APPLICATION FOR CITIZEN SERVICE COMPLETE AND SUBMIT TO CITY CLERK S OFFICE A MEMBER OF: leeme 4.77ow NAME: 1` ,DRESS: ei w fely ME PHONE: -fa , ,11d z CUPATION : A7-7iYeo BUSINESS PHONE: -/ Ay UCATION. (List highest year completed and all degrees) RE THERE ANY WORKDAY EVENINGS YOU COULD NOT MEET? YES( ) NO(}� F SO, PLEASE LIST: ARE YOU INTERESTED IN THIS POSITION? r• T DO YOU CONSIDER TO BE YOUR MAJOR QUALIFICATIONS? ERENCES: 1 2 3 es. PLEASE ATTACH A WRITTEN STATEMENT CONTAINING ANY ADDITIONAL INFORMATION YOU FEEL WOULD BE USEFUL TO THE CITY COUNCIL. �vne ---,> COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE December 12, 1996 DATE December 3, 1996 PROPOSED ACTION TO BE TAKEN BY COUNCIL AND/OR STAFF The Parks and Recreation Committee recommends that the Council give the Baseball/Little League Organization of Grand Terrace a commendation or plaque for their service and improvements over and above the call of duty as members of the organization volunteered much time and expense to repair the Terrace Hills field In addition, the Parks and Recreation Committee recommends that the Council sponsor a Little League Scholarship for the coming season (approximately $300) couraciL ac€riDta rrEnn # 5A7C/ CITY OF GRAND TERRACE RECEIVED CRIME PREVENTION COMMITTEE Regular Meeting MINUTES October 14, 1996 CITY CLERK'S DEPT The Grand Terrace Crime Prevention Comnuttee met for the regular meeting at the Senior Center Meeting was called to order at 6 03 PM by Chairperson, Phdomene Spisak MEMBERS PRESENT were Phdomene Spisak, Chairperson, Bitsy Miller, Vice Chairperson, JoAnn Johnson, Dottie Raborn, Dick Rollins, Robert Stewart and Jaclue Kiacz MEMBERS ABSENT - Alternate Member, Mike Fasenmyer CITY STAFF -Tonya Nelson, Community Services Officer GUESTS PRESENT- John Donlevy, Assistant City Manager AGENDA was approved with no changes MINUTES - Meeting of September 9, 1996 were approved with a correction The statement attributed to the CSO under Reports, C. CSO Report item 3. "... Will need patrol, bike patrol, etc." should have applied to item 2 Motion by Jackie Kiacz and second by Bob Stewart Correction was made on original minutes and corrected version was submitted to City Council PUBLIC COMMENT - None CORRESPONDENCE - None BUDGET - From a beginning balance of $11,795 76, expenses were noted in the form of Red Ribbon Supplies, special departmental expenses, light sticks, printer, WeTip, conference and computer, for a total of $4,089 81, leaving a balance of $7,705 95 REPORTS - A. Law Enforcement Activity report. 1 Everything about the same New plotter makes things go much faster 2 Much discussion on value of crone map Chairperson Spisak felt it should be available for this committee to see Tonya finally agreed to bring the one from the wall at City Hall 3 Bitsy questioned about the new computer for Crone Prevention activities and we were told it would not be purchased until Virgil's office is remodeled 4 She also asked if anyone had looked into buying "old" plotter from Loma Linda. There was a lengthy discussion on the practicality of purchasing it and there was no final decision. B. Citizen Patrol Report. 1 Working on reviewing Bylaws 2 Need to work on recruiting at the Country Fair November 2nd, and also at Bicycle Rodeo 3 Bob Stewart suggested articles to newspapers be NEWS RELEASE's Might get more attention 4 Question of why crime and fire reports from Grand Terrace were not included in The Sun- 5 Bitsy wondered if a member of the committee couldn't write an article Chairperson Spisak said "No" and added that Tonya should be the one who writes items for papers C. CSO Report. 1 Cost of banners for poles needs to be found before the City will consider poles 2 Red Ribbon march on October 25th at 7 p in Goal is to get 1000 marchers 3 Bicycle Rodeo will be Sunday, November 17th COUNCIL AGENDA ISM # �A,� 0, 3 X 14 R Gr Community Services Department Staff Report CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE December 12, 1996 SUBJECT REQUEST FOR PROPOSAL: TJ AUSTIN PLAYGROUND SURFACING FUNDING REQUIRED NO FUNDING REQUIRED DISCUSSION: XX Under the 1996-97 CDBG Program Budget, the City Council has prioritized and allotted for the installation of a rubberized surfacing at the TJ Austin Park Playground The proposed project is meant to bring the City into compliance with the Americans with Disabilities Act (ADA) by enhancing and creating access for disabled persons to utilize the playground equipment The proposed project will include the following 1 Installation of approximately 2,300 square feet of rubberized surfacing 2 Site preparation, base material and compaction of the playground surface This surfacing, which is comparable to that which is installed at Terrace Hills Park and at Pico Park will add a significant improvement to both the access to the existing equipment and the all around enjoyment of the park The proposed surface will meet or exceed guidelines as set by the Consumer Product Safety Commission and meets ASTM standards for resiliant weather surfaces The RFP is asking for quotations on the complete installation of the surfacing Staff is requesting two quotations in regards to the color of the surfacing, one for a single color surface and another for a two color surfacing This project will be bid and administered following the Federal Community Development Block Grant requirements for both notice, wages and installation. COUNCIL AG€ND1414EM # �A Community Services Department Staff Report CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE December 12, 1996 SUBJECT REQUEST FOR PROPOSAL: PEDESTRIAN CROSSWALK PUSHBUTTON UPGRADES/CDBG FUNDING REQUIRED NO FUNDING REQUIRED XX DISCUSSION: Under the 1996-97 CDBG Program Budget, the City Council has prioritized and allotted for the installation of a ADA approved pedestrian pushbuttons, City-wide The proposed project is meant to bring the City into compliance with the Americans with Disabilities Act (ADA) by enhancing the usability of the City's crosswalks The proposed project will include the following 1 Purchase and Installation of 42 pushbuttons This product will improve access for handicapped persons and an ease of us to our surface pedestrian transportation system This project will be bid and administered following the Federal Community Development Block Grant requirements for both notice, wages and installation A sample of the devise is available in the Community Services Department RECOMMENDATION: That the City Council approve, 1 Recommended Specifications for the Installation of Pedestrian Pushbuttons, and 2 Authorize the public noticing and bid of the project COUNCIL AG€ND/514EM #1 1199 N Fifth Street, San Jose, CA 95112 PEDESTRIAN PUSHBUTTON SPECIFICATION IN AN ATTEMPT TO EVIDENCE COMPLIANCE WITH THE AMERICAN DISABILITIES ACT, AND WHERE SHOWN ON THE PLANS, PEDESTRIAN PUSHBUTTONS OF TAMPER PROOF CONSTRUCTION, SUITABLE FOR THE PHYSICALLY CHALLENGED, SHALL BE FURNISHED AND INSTALLED IN CONFORMANCE WITH THE FOLLOWING SPECIFICATIONS 1 THE PUSHBUTTON UNIT SHALL BE SYNCHRONEX PART NO ADA-1, OR APPROVED EQUAL SUBMITTAL FOR DETERMINATION OF EQUALITY TO PART NO ADA-1 ARE REQUIRED PRIOR TO BID TIME 2 THE HOUSING FOR THE PUSHBUTTON SHALL BE EITHER MACHINED ALUMINUM, DIE-CAST ALUMINUM, OR ULTRAVIOLET STABILIZED, SELF - EXTINGUISHING STRUCTURAL PLASTIC ALL HOUSINGS SHALL BE BLACK, MATCHING COLOR 17038, 27038, OR 37038 OF FEDERAL STANDARD NO 595b, AND SHALL BE SHOCK PROOF IN ANY WEATHER CONDITION 3 THE PEDESTRIAN PUSH BUTTON SWITCH SHALL BE A PRECISION SNAP - ACTING TYPE, SINGLE POLE, SINGLE THROW UNIT, PRESSURE TYPE TERMINALS, RATED AT 120VAC, AND 1 X 106 OPERATIONS THEY SHALL BE UL LISTED, CSA CERTIFIED, AND MEET THE REQUIREMENTS OF NEMA ICS-1, ICS-2 THE SWITCH SHALL HAVE THE FOLLOWING CHARACTERISTICS A THE SWITCHING UNIT SHALL HAVE A STAINLESS STEEL, ALUMINUM, OR STRUCTURAL PLASTIC OPERATOR AND SHALL BE MOUNTED WITHIN THE HOUSING WITH A STAINLESS STEEL, NON CORROSIVE, TAMPERPROOF, FASTENING DEVICE IT SHALL BE OF SUCH A SIZE TO PERMIT RECESSED MOUNTING IN EXISTING STANDARD TYPE PEDESTRIAN PUSHBUTTONS WITHOUT ANY MODIFICATIONS TO EITHER UNIT B THE ACTUATOR SHALL BE CONICAL IN SHAPE WITH THE CONE EXTENDING 7/16" TO 1 /2" ABOVE THE BEZEL OF THE SWITCH HOUSING C THE SWITCH SHALL HAVE AN OPERATING FORCE OF 9 TO 13 OUNCES AND A MINIMUM RELEASE FORCE OF 4 OUNCES PRETRAVEL SHALL BE 1 /64 INCH MINIMUM OVERTRAVEL SHALL BE 7/32 INCH MINIMUM DIFFERENTIAL TRAVEL SHALL BE 0004 TO 002 INCH JUNE 1994 Telephone (408) 275-8392 Fax (408) 275-8396 _J Community Services Department Staff Report CRA ITEM ( ) COUNCIL ITEM (XX ) MEETING DATE December 12, 1996 SUBJECT GRAND TERRACE LIBRARY JANITORIAL SERVICES/GRANT FUNDING REQUIRED NO FUNDING REQUIRED XX DISCUSSION: In recent months, the San Bernardino County Library has undertaken a rather extensive internal audit to determine ways to maximize revenues and increase the flow of funds into the local branch libraries A key financial expense they are working to ehnunate is the administrative overhead affixed to Library expenditures from the County Typically these cost inclusions on Library purchases are adding as much as 25 % to the cost of services, hence diverting funds away from books and other Library programs. The Library Administrative Office has made two requests to the City regarding funding assistance in the areas of custodial services and the Library Grant which has traditionally been allotted to the Grand Terrace Branch by the City Both proposals have positive financial implications for diverting overhead away from the cost of services and adding additional funds for our Library Staff is requesting the approval to implement various courses of action for each item. Custodial Services: The Library is requesting that the City undertake the duties of custodial services for the local branch library. This can be done either by contracting with an outside service or by our own City staff Currently, the County pays $2,740 for custodial services Additionally, they are charged an administrative overhead of $685 for management of the contract, legal review, etc through the County The Library is requesting that the City become the contractor for an amount not more than the $2,740 and simply direct bill the Library, of wtuch no overhead will be charged In return, the Library will allocate that $685 to the local branch for books COUNCIL AGENDA ITEM # �n CITY OF GRAND TERRACE CRA ITEM( ) COUNCIL ITEM (X) AGENDA ITEM MEETING DATE DECEMBER 12, 1996 SUBJECT MID YEAR BUDGET REVIEW AND ADJUSTMENTS - FY 96-97 FUNDING REQUIRED XX NO FUNDING REQUIRED City staff conducts an annual mid -year budget review to make any necessary adjustments that occurred as a result of unanticipated conditions and events Identified revenue and expense adjustments along with justification are presented as follows ADJUSTMENTS TO REVENUE ESTIMATES a) Street Fund 11-300-01 West Barton Rd Brie Seismic Retrofit Reimb -Reimbursements anticipated for expenditures on preliminary seismic retrofit on Barton Road bridge owned jointly by Grand Terrace and Colton, work would be reimbursed by State and Federal -Aid project moneys (x-ref item k ) b) Waste Water Disposal Fund 21400-20 Service Charges -Increase in estimated revenue due to increase in monthly sewer user rate from $12 00 to $15 75/Mo , elimination of $10 00 senior rate, and increase in the commercial rate from $0 585 per 100 CFW to $0 77 per 100 CFW New rate was billed to users starting in September 1, 1996 C) AB3229 COPS FUND 14-300-01 AB3229 COPS ALLOCATION - Funds received from state for recent legislation 4- $10,000 $ 122,957 30,718 COUNCIL AGENDA 14€NI !?o CITY OF GRAND TERRACE Midyear Budget Adjustments Page 3 h) Waste Water Disposal Fund 21-572-702 Computer System Upgrade_ One half of RAM upgrade and purchase of backup hard drive described in item g) above 1) 21-570-802 Colton Waste Water Treatment Increase in waste water treatment expenditure due to Colton, coinciding with the September 1, 1996 increase in Sewer rates See attached analysis AB3229 COPS FUND $ 800 $27,474 14-xxx-xxx Transfer of Funds to General Fund $30,000 $30,000 of AB3229 funds were appropriated by council on November 20, 1996 out of General Funds AB3229 funds are required to be kept in a separate and distinct fund This action will appropriate the transfer of such funds to the General Fund for the uses approved k) 11-500-xxx Street Fund West Barton Rd Bridge Seismic Retrofit $ 10,000 Expenditures for preliminary work on seismic retrofit on Barton Road bridge between Grand Terrace and Colton State has earmarked this bridge for seismic retrofit work Retrofit project is being funded through State and Federal Aid Funds expended by City on this project would be reunbursed by the State (x-ref item a ) Total adjustments to expenditures S 104.755 CHANGES IN CURRENT FISCAL YEAR ENDING FUND BALANCES AS A RESULT OF MIDYEAR ADJUSTMENTS General Fund Increased Revenue Estimates $ 0 Decrease in Reserve for Encumbrances 27,867 Increase Appropriations (32,467) Proposed decrease to Fund Balance (4,600) -3- CITY OF GRAND TERRACE Midyear Budget Adjustments Page 5 Gas Tax Fund Increased Revenue Estimates $ 0 Decrease in Reserve for Encumbrances 1,765 Increase Appropriations 1,765) Proposed decrease to Fund Balance 0 Original projected Fund Balance (unres, undesignated) 28,087 Revised projected Fund Balance (unres,undesignated) 28087 Waster Water Fund Increased Revenue Estimates $ 122,957 Decrease in Reserve for Encumbrances 1,309 Increase Appropriations 29 583 Proposed increase to Fund Balance 94,683 Adjusted projected Fund Balance (unres,undesignated) 360,121 Revised projected Fund Balance (unres,undesignated) 454,804 Projected Waste Water Fund Reserve 125,138 Total Waste Water Fund Balance $ STAFF RECOMMENDS THAT COUNCIL Make the following changes to the FY 96-97 Budget Increase Estimated Revenue in the Street Fund for FY 96-97 by $10,000 to account for anticipated reimbursements for preliminary work on West Barton Road bridge seismic retrofit, and appropriate $10,000 from Street Fund to pay for the preliminary work 2 Increase Estimated Revenue in the Waste Water Disposal Fund $122,957 due to anticipated increase resulting from sewer rate increase effective with the September 1996 billing Appropriate $27,474, in the Waste Water Disposal Fund, for the resulting increase expected for the wholesale sewer processing fee due to the City of Colton -5- REVENUE SOURCE CITY OF GRAND TERRACE ESTIMATED REVENUE FY 96-97 1 MID -YEAR NM ORIGINAL CHANGES BUDGET TOTAL ESTIMATE TO DATE ADJUSTMENTS ESTIMATE GENERAL FUND Property Taxes 447,000 0 0 447,000 Sales and Use Tax 215,000 0 0 215,000 Franchise Fees 180,000 0 0 180,000 Business License Tax 48,750 0 0 48,750 Construction Permits 16,600 0 0 16,600 Other Permits 2,650 0 0 2,650 Motor Vehicle -in -Lieu Tax 450,250 0 0 450,250 Engineering Fees 10,750 0 0 10,750 Planning Fees 9,750 0 0 9,750 Recreation Fees 92,125 0 0 92,125 Child Care Program Fees 629,460 0 0 629,460 Grants(Com Blk,Trlr,Seatblt) 2,200 0 0 2,200 Fines/Penalties 11,500 0 0 11,500 CRA - City Services 30,000 0 0 30,000 Insurance Allocations-CRANWVD 57,750 0 0 57,750 Interest Income 45,000 0 0 45,000 Other Revenue 11,235 0 0 11,235 Forfeited Refundable Deposits 500 0 0 500 Loan from CRA 750,000 0 0 750,000 Refund of PFA Lease Pymts-CRA 0 0 0 0 Total General Fund 3,010,520 0 0 3,010,520 Street Improvement Fund 8,500 0 10,000 18,500 Storm Drain Improvement Fund 10,250 0 0 10,250 Park Development Fund 1,900 0 0 1,900 AB 3229 COPS Fund 0 0 30,718 30,718 Air Quality Improvement Fund 14,750 0 0 14,750 Gas Tax Fund 241,500 0 0 241.500 Traffic Safety Fund 6,500 0 0 6,500 T D A Fund 0 0 0 0 Measure "I" Fund 114,500 0 0 114,500 Wastewater Disposal Fund 743,600 0 122,957 866,557 LGHTG/LNDSCAssessment District 13,754 0 0 13,754 Summer Youth Employment Training 39,000 0 0 39,000 Bike Lane Capital Project 358,129 0 0 358,129 Street Capital Improvement Projects 115,000 0 0 115,000 Total Restricted Funds 1,667,383 0 163,675 1,831,058 COMMUNITY REDEVELOPMT AGENCY Capital Project Fund -Gen Operations 315,000 0 0 315,000 Debt Service Fund 2,911,650 0 950 2,912,600 Low & Mod Housing Income Fund 498,000 0 0 498,000 Total CRA Funds 3,724,650 0 950 3,725,600 TOTAL ALL FUNDS -7- ,J CITY OF GRAND TERRACE SEWER USER RATE INCREASE ANALYSIS 'ANNUALIZED' 'ANNUALIZED' 'ANNUALIZED' Revised Estimated Estimated (as of 9/1/96) Revenue Revenue Old User New User Approx Based on Based on Increase Rate Rate Units Old Rates New Rates (Decrease) Residential User Rate 1200 1575 4,153 $598,032 $784,917 $186,885 Senior Residental Rate 1000 1575 254 $30,480 $48,006 $17,526 Commercial/Industrial 585/100cfw 77/100cfw 12,500 $7,313 $9.625 $2,313 $635,825 $842,548 $206,724 FY 96-97 Estimated User Revenue p4r Budget $695,000 Annualized increase $147,548 Increase at Mid -year 9/96 to 6/97 x10/12 $122.957 G/T SEWER WHOLESALE RATE INCREASE ANALYSIS PAID TO CITY OF COLTON 'ANNUALIZED' 'ANNUALIZED' 'ANNUALIZED' Revised Estimated Estimated (as of 9/1/96) Revenue Revenue Old Whs New Whs Approx Based on Based on Increase Ramat Rate Units Old Rates New Rates (Decrease) Residential User Rate 1100 1258 4,153 $548,196 $626,937 $78,741 Senior Residental Rate 900 1258 254 $27,432 $38,344 $10.912 Commercial/Industrial 5265/100cfw 615/100cfw 12,500 $6,581 $7.688 $1,106 $582,2091 $672,968 $90,759 FY 96-97 Budgeted Colton treatment Ppenddure $640,000 Annualized increase $32,968 Increase at Mid -year (9/96 to 6/97) x 0/1 $27.474 City Manager's Department STAFF REPORT CRA ITEM( ) COUNCIL ITEM ( XX ) MEETING DATE December 12, 1996 SUBJECT FIRE SERVICES CONSOLIDATION FUNDING REQUIRED NO FUNDING REQUIRED XX At the last City Council meeting, Council directed staff to place the fire services consolidation issue on the agenda for discussion Staff has separately provided Council with an analysis and potential recommendation STAFF RECOMMENDS THAT COUNCIL: DISCUSS THE FIRE SERVICES CONSOLIDATION ISSUE AND GIVE STAFF FURTHER DIRECTION. TS yjm COUNCIL AGENDA MMCl Staff Report CRA ITEM ( ) COUNCEL ITEM (x) MEETINGDATE December 12, 1996 SUBJECT DARE Program Mayor Matteson has requested that the DARE Program be placed on agenda for discussion Attached is an article which recently ran in the Sun Telegram COUNCIL AGENDA ffEM # 9-0 wn�, n a muub.,u, a.ke.ul tnrougn d home Monday evening and at least three people in Washington state. which has been slammed with snow and ice Just southeast of Eugene, Judi McCay clung to a tree limb at1Q yodeled for more than 30 mi utes until rescuers heard her Tnay night. "1 just kept yodeling and yo- deling until they put the spotlight Nua.lcu . iC aurn u�I r ir,(IACY Jo Rose waded through deep�mud to treakGillem for a broken hip and stayed with him until he was rescued on me," McCay said McCay, 57, clutching a few personal items and her cat, Kissy, fled her home as the swollen Wil- lamette River threatened Within moments, the deep, swift waters swept her away, the terror-strick- en cat perched atop her head ARE: Cities looking hardei Continued from Al co rI plashing what it should ac- cc plish for the money that �'n a Ire puthng into it," San Ber- `nardino Mayor Tom Minor said -`The San Bernardino City Council this week wrestled with the issue of allocating more than $212,000 to bperate the program in city schools this year (They eventually voted 7-0 to titnd DARE through the end of this fiscal year, despite the poor reviews "Naturally we want better re- sults," Councilman David Ober- helinan said "But it's not just what DARE does in terms of kids' attitudes towards substance abuse An additional benefit is thel understanding that kids de- velop of law enforcement I thuik that's a tremendous benefit y down the road in terms of build- Ing good citizens " Still, San Bernardino district oMcials will begin looking at DARE with the intent of altering the l curricula m to make it more ,af% ce. or substituting it alto - other program. drawing fs going d a lot of 0- Those who work closest with the program feel it's impossible to measure the success of DARE by merely looking at drug statis- tics T, your kid is on the fringe of FOR THE RECORD getting involved in (crime) and this program were to save your one kid, then it's well worth it," said Lt. Larry Neigel, who over- sees the San Bernardino Pohce Department's DARE unit Neigel, who also is president of the San Bernardino school dis- trict's board of trustees, thinks the problem is that locally there is no follow-up after elementary school DARE officials say that when the program is implemented cor- rectly — with a junior high and high school component — it does work "We know it works in fifth - grade, and if they implemented it as designed they would see the benefits," said Ralph Lochridge, spokesman for DARE America in Los Angeles He cited an Oluo State Unt- versity study where researchers found that participation in DARE shows several positive influences that reinforce what families, schools and positive peer groups do to help adolescents make the right choices. , , lwas end. ; evels � =0 It be scaled = ray 199ft The ef- noticeable, said o oversees the dis- alcohol education -s �i C.r. V!jETy "We've lost a lot of ground be- cause we don't have the program at the high and middle schools," Rich said "We're trying to get it back but it's such a political foot- ball I'm the first one to say it's expensive, but it's worth it." In Colton, the school district spends about $34,000 a year to Provide the DARE program to seven elementary schools in Col- ton, Bloomington and Grand Ter- CE RATE "It was just miraculous that we heard that cry for help," said fire department volunteer Darl Hunt "If we hadn't been there and she hadn't yelled, we'd have had another casualty " The cat disappeared m the at program race. The San Bernardino County Sheriffs Department pays the balance Colton district of lcials hie joined with the County Superin- tendent of Schools office to con- duct their own study of DARE The study is expected to be com- pleted next summer Deputy Gerald Bulf, who has taught DARE in the Colton dis- trict for six years, is confident he's making an impact on kids "I can't go anywhere without some kid walking up and saying, 'Hi, Deputy Bulf,' " he said. "I think it's a positive thing that they can go up and talk to an offi- cer" In the Redlands Unified School Dmtrtct, the program is lust one of several di* abuse ed- udation programs, said Ann Da- vi-SchultC,pg,�t pf grant a. A —A ., a* .7�r1,..�... -t .a s . F, "It is he to do 1 we r iiSed 'hool Dis- -edit tf�e program increase parental "it lust overall is a great pro- gr to support what the parents ar trying to do at home," said V erie Rogers, coordinator of co prehensive health programs "I hank it's a minimal amount of m ney to spend when what your do ng is increasing parental m- ".. .,e.......a to Ajdm ad Deda for AiRTouCH- Cellular -r- ._F7, s •- we f( 'In DT TIC` I Tnn-m nr, 0-nTTfN-kT I IT+ mn17-n( Community Services Department Staff Report CRA ITEM () COUNCIL ITEM (XX ) MEETING DATE December 12, 1996 SUBJECT CITY PARKS: HOURS OF USE FUNDING REQUIRED NO FUNDING REQUIRED XX Discussion: In recent months, the City's Maintenance Division has been struggling with issues surrounding park and facility maintenance and vandalism Specifically, it has included the following issues Pico Park: Vandalism to restrooms, theft and vandalism to sprinklers, damage to playground equipment, and disorderly conduct and loitering 2 Terrace Hills Park: Vandalism and maintenance issues relative to the restrooms, broken bottles on the playground equipment and graffiti While the City staff maintains a consistent schedule of cleaning, repair and overall maintenance, the mentioned problems are creating a sense that we are neglecting the parks Invariably, this impedes the enjoyment of our residents and visitors who use the parks for a variety of activities A consensus of staff is that most of the negative occurrence's are happening in the evening after activities (soccer, softball and little league) have concluded and the park is generally empty Much of the vandalism occurs while young persons are "partying" and after the regular park users have gone home Under Section 12 32 140 (Park Hours) of the Grand Terrace Municipal Code, the established "open" hours for the park facilities are from 6 00 a m until 10 00 p m However, the Section provides that the Community Services Director has discretionary authority to adjust said hours should they deem necessary COUNCIL AGENDA RAM # gL Community Services Department Staff Report CRA ITEM ( ) COUNCIL ITEM (XX ) MEETING DATE December 12, 1996 lI SUBJECT EXPANSION OF CITY GYMNASTICS PROGRAMS FUNDING REQUIRED (XX) NO FUNDING REQUIRED OVERVIEW: For the past year, staff has been working on facilitating the expansion of the City's Gymnastics Programs This report is meant to update the City Council on the project and gain approval for an increase in the Recreation Services Budget in order to expand our existing programs DISCUSSION: As the City Council is aware, the City's Gymnastics Program is extremely popular within the community Currently, we operate the program two days weekly and have a waiting list with in excess of 120 persons expressing an interest in joining the program The greatest problem to expanding the program has been the limitation of space to the Community Room in the Civic Center, which also supports our Martial Arts Program and other City events and programs Over the past year, staff has investigated two options for expanding the program, 1) utilization of the Terrace Hills Middle School Auditorium, and, 2) expanding the program into the newly constructed Highgrove Community Center Staff is ready now to expand our programming in the Middle School and are negotiating options with the Highgrove CSA 126 to also utilize their location s The Terrace Hills Administration and the Colton Unified School District have approved and the City has entered into an agreement for the use of the Auditorium on Wednesdays and Fridays Details of a tentative agreement with Highgrove are pending a meeting with the CSA 126 Advisory Board on December 17, 1996 COUNCIL AGENDA iP€M# CC Expansion of Recreation Programs- Gymnastics Agenda Report- December 12, 1996 Page 3 Program Expenses DESCRIPTION MODEL # BOOK $ Training Mat 6'x12' 29081 PS 59495 Folding Mats 4'x8' 29050 PS 6 @ 137 50 82500 Low Balance Beam 45046 PS 49995 Carpeted Practice Beam 12' length AMF244BX BSN 18000 Incline Mat 28006 PS 245 95 Landing Mat 4'x 8' AMF904YX-CODE BSN 20400 Parallel & Uneven Bars 45000 (P B) PS 95000 " 45002 (U B) PS 22995 Octagon Shape Tumbler G838UXXX BSN 15500 Octagon Shape Tumbler G824UXXX BSN 10900 Round Tumbler G824UXXX BSN 9200 Vaulting Buck 45024 PS 14995 Misc Tax/Shipping 1,01062 PROGRAM EXPENSE TOTAL $5,246 37 Revenue SOURCE $ Tiny Tumblers (monthly) 48000 Gymnastics (monthly) 1,00800 TOTAL MONTHLY REVENUE 1,48800 Summary (Monthly): Revenue $1,488.00 Expenses $796 80 00 Net Monthly Revenue $691 20 Running all programs at full capacity, the City can recover the program expenses in approximately 7 'f2 months After program expenses are recovered the net will be approximately $691 20 per month ($8,294 40 annually) when at full capacity In order to facilitate this expansion, staff is requesting approval to adjust the Recreation Services Budget by $5,300 in order to purchase the required equipment This will be a General Fund transfer which can be included in the Mid -Year Budget Adjustments at this meeting t RESOLUTION NO.96- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD IN SAID CITY ON NOVEMBER 5, 1996, DECLARING THE RESULT THEREOF AND SUCH OTHER MATTERS AS PROVIDED BY LAW. WHEREAS, a General Municipal Election was held and conducted in the City of Grand Terrace, California, on Tuesday, November 5, 1996 as required by law, and WHEREAS, notice of said Election was duly and regularly given in the time, form and manner as provided by law, that voting precincts were properly established, that election officers were appointed and that in all respects the election was held and conducted and the votes were cast, received, and canvassed and the returns made and declared in tune, form, and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities, and WHEREAS, pursuant to Resolution no 96-08, adopted June 13, 1996, the election was consolidated with the Statewide General Election and the Registrar of Voters canvassed the returns of the election and has certified the results to this City Council, the results are received, attached, and made a part hereof as Exhibit "A' NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS: Section 1. That the whole number of votes cast in the City except absent voter ballots was 3,472 That the whole number of absent voter ballots cast in the City was 787, making a total of 4,259 votes cast in the City Section 2. That the names of the persons voted for at the election for Member of the City Council are as follows Therese Gay Shafer Tim Singley Larry L Kidd Lee Ann Garcia Byron Matteson Section 3. That the number of votes given at each precinct and the number of votes given in the City to each of the persons above named for the respective office for winch the persons were candidates are as listed in Exhibit "A" attached COUNCIL AGENDA I'mm#% RESOLUTION NO.96- PAGE 3 I, BRENDA STANFELL, City Clerk of the City of Grand Terrace, California, do hereby certify that the foregoing Resolution was duly passed, approved, and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the meeting of said City Council held on the 12th day of December, 1996 and that the same was passed and adopted by the following vote AYES NOES ABSENT ABSTAIN City Clerk Approved as to form City Attorney Staff Report CRA ITEM O COUNCIL ITEM (x) MEETINGDATE December 12,1996 SUBJECT APPOINT REPRESENTATIVES AND ALTERNATES TO VARIOUS GOVERNMENT ORGANIZATIONS Due to Council reorganization, it is necessary to appoint representatives from our City to various government organizations Below is a list of the organizations with the current representatives OMNITRANS REPRESENTATIVE ALTERNATE SCAG REPRESENTATIVE ALTERNATE SAN BERNARDINO VALLEY WATER REPRESENTATIVE DISTRICT ADVISORY COMMITTEE ALTERNATE LEAGUE OF CALIFORNIA CITIES INLAND EMPIRE DIVISION CITY SELECTION COMMITTEE SANBAG SOLID WASTE TASK FORCE OMNITRANS TEC ADVISORY REPRESENTATIVE ALTERNATE REPRESENTATIVE REPRESENTATIVE ALTERNATE REPRESENTATIVE ALTERNATE REPRESENTATIVE ALTERNATE SOUTHERN CALIFORNIA JOINT REPRESENTATIVE POWERS INSURANCE AUTHORITY ALTERNATE (BOARD OF DIRECTORS) SAN BERNARDINO COUNTY GANG REPRESENTATIVE & DRUG TASK FORCE Herman Hdkey Dan Buchanan Lee Ann Garcia Tom Schwab Dan Buchanan Tim Smgley Dan Buchanan Lee Ann Garcia ByronMatteson Tim Smgley Dan Buchanan Lee Ann Garcia Tom Schwab John Donlevy Tom Schwab Jim Smgley Tom Schwab Jun Smgley COUNCIL AGENDA MM# 6�