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03/27/1997FILE COPY 22795 Barton Road Grand Terrace California 92313-5295 Civic Center ' (909) 824-6621 Fax (909)783-7629, Fax (909) 783-2600 3 Byron R Matteson f Mayor Dan Buchanan SS Mayor Pro Tempore g Herman Hilkey ,.1 ' Jim Singley Lee Ann Garcia Council Members Thomas J Schwab City Manager 0 March 27, CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6 00 p.m Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 ply V D1Elmo R 1• CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road MARCH 27, 1997 600PM Tkffl CITY OF GRAND TERRACE cowms wny THE AMERICANS wnH DISABILITIES ACT OF 1990 IF YOU REQUIRE SPECIAL ASSISTANCE To PARTICIPATE IN THIS MEETING, PLEASE GALL THE CITY CLERKsS OFFICE AT (909) 824 21 AT LEAST 48 HOURS PRIOR. To TfW MEETING. * Call to Order - * Invocation - * Pledge of Allegiance - * Roll Call - AGENDA ITEMS STAFF COUNCIL RECOM?dENDATIONS ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1 Approval of 03-13-97 Minutes Approve '- Approval of Check Register CRA032797 Approve "AbJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1 Items to Delete 2 SPECIAL PRESENTATIONS A Recycling Family of the Month - February 1997 3 CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an Item from the Consent Calendar for discussion Approve A Approve Check Register No 032797 B Ratify 03-27-97 CRA Action C Waive Full Reading of Ordinances on Agenda D Approval of 03-13-97 Minutes Approve E Report of Appropriations and Actual Expenditures, Accept supplemental Law Enforcement Fund F Audit Report of the Special Gas Tax Improvement Fund, Accept Year End 06/30/95 G Reschedule April 10, 1997 Council Meeting Approve H Used Oil Block Grant Application - 1997 Approve PENDING C RA APPROVAL CITY OF GRAND TERRACE � alai hIYY 1 / � ' ul ►Y ► �,II►l� REGULAR MEETING - MARCH 13, 1997 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on March 13, 1997, at 6 00 p in PRESENT: Dan Buchanan, Vice -Chairman Herman Hilkey, Agency Member Jim Smgley, Agency Member Lee Ann Garcia, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, Agency Secretary Bernard Simon, Finance Director Patnzia Materassi, Community Development Director Virgil Barham, Building and Safety Director John Harper, City Attorney Lt Mike Howell, Sheriffs Department ABSENT: Byron Matteson, Chairman APPROVAL OF FEBRUARY 27. 1997 CRA MINUTES CRA-97-09 MOTION BY AGENCY MEMBER HILKEY, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 4-0-1-0 (CHAIRMAN MATTESON WAS ABSENT), to approve the February 27, 1997 CRA Minutes APPROVAL OF CHECK REGISTER NO CRA031397 CRA-97-10 MOTION BY AGENCY MEMBER GARCIA, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 4-0-1-0 (CHAIRMAN MATTESON WAS ABSENT), to approve Check Register No CRA031397 Vice -Chairman Buchanan temporarily adjourned the Community Redevelopment Agency Meeting at605pm Vice -Chairman Buchanan convened the Community Redevelopment Agency Meeting at 7.50 pm CLOSED SESSION - REAL ESTATE NEGOTIATION (22312 KENTFIELD AND 22113 RAVEN) Vice -Chairman Buchanan announced that the Community Redevelopment Agency met in closed session to discuss real estate negotiations at 22313 Kentfield and 22113 Raven, no action was taken O R A AGENDA I N09 s a N PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: MARCH 27, 1997 _ CHECK REGISTER NO: OUTSTANDING DEMANDS AS OF: MARCH 27,1997 P11721 BERNARD SIMON P11722 STATE COMPENSATION INSURANCE FUND P11723 MIRNA ZAKHARIA P11726 INLAND COUNTIES INSURANCE SERVICE P11727 PACIFICARE OF CALIFORNIA P11728 PRUDENTIAL SERVICE BUREAU P11732 CAPREE ESCROW P11736 STATE COMPENSATION INSURANCE FUND P11762 CASH P11755 MARIE LESLIE 37727 MARGARET AYARS 37729 DAN BUCHANAN 37740 CORPORATE EXPRESS 37741 DANKA OFFICE IMAGING 37742 DATA PRINT 37745 DRUG ALTERNATIVE PROGRAM 37746 MARVIN DUNLAP 37747 ELITE CONSTRUCTION 37748 C R GANN DEMOLITION 37749 LEE ANN GARCIA ; - •k BIRTHDAY BONUS WORKERS' COMPENSATION INSURANCE,1/97 CITY PORTION -INSTALL FENCE, 22312 KENTFIELD LIFE INSURANCE FOR MARCH, 1997 HEALTH INSURANCE FOR MARCH, 1997 HEALTH NETWORK INSURANCE FOR MARCH, 1997 PURCHASE PROPERTY,21920 GRAND TERRACE RD WORKERS' COMPENSATION INSURANCE, 2/97 CASHIERS CHECK FOR DEPOSIT TO PURCHASE PROPERTY AT 22206 MCCLAREN JANITORIAL SERVICES FOR BUILDING & SAFETY BUILDING FOR FEB 1997 REIMBURSEMENT, LOCAL MILEAGE STIPENDS FOR MARCH, 1997 OFFICE SUPPLIES MAINTENANCE/USAGE ON KODAK COPIER PAPER PRODUCTS LAWN SERVICE AT 22555 DE SOTO SIGN PAINTING AT TERRACE TOWN CENTER PROGRESS PAYMENT FOR REHABILITATION, 22312 RAVEN AND EXTRA WORK AT 22312 KENTFIELD DEMOLITION OF HOUSE AT 12366 MT VERNON STIPENDS FOR MARCH, 1997 032797 PAGE 1 2000 24735 36000 3843 51086 9086 79,951 00 21852 2,00000 6750 2850 15000 4537 5647 3247 9500 1,60000 6,44000 4,95000 15000 IN DATE MARCH 27,1997 OUTSTANDING DEMANDS AS OF. CHECK NO. VENDOR CITY OF GRAND TERRACE MARCH 27, 1997 DESCRIPTION P )ING CITY COUnwL APPROVAL CHECK REGISTER NO: 032797 P11721 BERNARD SIMON BIRTHDAY BONUS P11722 STATE COMPENSATION INSURANCE FUND WORKERS' COMPENSATION INSURANCE FOR JAN 1997 P11724 METLIFE INSURANCE LIFE INSURANCE FOR MARCH, 1997 P11725 METROPOLITAN LIFE INSURANCE LIFE INSURANCE FOR MARCH, 1997 P11726 INLAND COUNTIES INSURANCE SERVICE LIFE, DENTAL, AND VISION INSURANCE FOR MARCH, 1997 P11727 PACIFICARE OF CALIFORNIA HEALTH INSURANCE FOR MARCH, 1997 P11728 PRUDENTIAL SERVICE BUREAU HEALTH NETWORK INSURANCE FOR MARCH, 1997 P11729 SO C ASS'N OF GOVERNMENT REGISTRATION FOR CONFERENCE P11730 LOCAL GOVERNMENT COMMISSION REGISTRATION FOR WORKSHOP P11731 ROSA MACIAS REIMBURSEMENT FOR CHILD CARE SUPPLIES P11733 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 317/97 P11734 COMCAST CABLEVISION CASH PAYMENTS FOR 3/7/97 P11735 ROBERT DRIVER COMPANY LIABILITY INSURANCE FOR RECREATION CLASSES P11736 STATE COMPENSATION INSURANCE FUND WORKERS' COMPENSATION INSURANCE FOR FEB 1997 P11737 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 3/11/97 P11738 COMCAST CABLEVISION CASH PAYMENTS FOR 3/11/97 P11739 THE DISH FACTORY KITCHEN SUPPLIES FOR CHILD CARE P11740 THE CITY OF REDLANDS PURCHASE 1991 DODGE VAN P11741 STANDARD INSURANCE COMPANY DISABILITY INSURANCE FOR MARCH, 1997 P11742 CHILD CARE CENTER ADJUSTMENT FOR EMPLOYEE CHILD CARE PAYMENTS, FEB 1997 P11743 PEBSCO INVESTMENT FOR DEFERRED COMPENSATION, FEB 1997 P11744 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 3/13/97 P11745 COMCAST CABLEVISION CASH PAYMENTS FOR 3/13/97 P11746 JEFFERY STALLINGS BIRTHDAY BONUS P11747 PEBSCO INVESTMENT FOR DEFERRED COMPENSATION, JAN 1997 PAGE 1 AMOUNT 3000 1,41259 29095 66810 99948 6,76384 62683 9000 4000 5163 63123 31653 35500 1,23373 30651 13448 30222 7,70000 82543 13398 7.62570 12824 26137 5000 7,44996 PAGE 3 CITY OF GRAND TERRACE DATE: MARCH 27,1997 OUTSTANDING DEMANDS AS OF: 37741 DANKA OFFICE IMAGING 37742 DATA PRINT 37743 DATA TICKET, INC 37744 DICKSON COMPANY 37749 LEE ANN GARCIA 37750 GIBSON DISCOUNT 37752 CHILD CARE CENTER 37753 H P FARBER 8 COMPANY 37754 HARPER & BURNS 37755 TAMMY HAYWARD 37756 HERMAN HILKEY 37757 HITT, INC 37758 HONDA OF REDLANDS 37759 MOIRE HUSS 37760 HYDRO-SCAPE PRODUCTS 37761 INTERSTATE BRANDS CORP 37762 JANI KING-COLTON REGION 37763 JOHN'S LAWNMOWER SHOP 37764 KELLY PAPER 37765 TERAI KENLYN 37766 DOROTHY KNAPP 37767 LONG BEACH UNIFORM COMPANY 37768 LARRY MAINEZ 37769 BYRON MATTESON 37770 METLIFE INSURANCE CHECK REGISTER NO: 032797 MARCH 27,1997 DESCRIPTION MAINTENANCE ON KODAK COPIER PAPER SUPPLIES HEARINGS ON PARKING CITATIONS, MARCH, 96-FEB 97 STREET SWEEPING FOR FEB 1997 STIPENDS FOR MARCH, 1997 JANITORIAL SUPPLIES, CHILD CARE EMPLOYEE CHILD CARE PAYMENTS, MARCH, 1997 PROGRAM SUPPLIES, CHILD CARE LEGAL SERVICES FOR FEBRUARY, 1997 INSTRUCTOR, KARATE & TODDLERATE STIPENDS FOR MARCH, 1997 DATE STAMP, CITY CLERK HONDA MOWER PLANNING COMMISSION MEETING, 3/6/97 IRRIGATION SUPPLIES FOR CIVIC CENTER BAKERY GOODS FOR CHILD CARE CARPET CLEANING, CHILD CARE REPAIRS, LAWN MOWER PAPER SUPPLIES/OFFICE SUPPLIES REFUND, PARKING CITATION REFUND, RECREATION EXCURSION UNIFORMS FOR CRIME PREVENTION UNIT REIMBURSEMENT FOR LOCAL MILEAGE STIPENDS FOR MARCH, 1997 LIFE INSURANCE, H GRANT (6 MONTHS) AMOUINT 4590 3246 25000 1.28625 30000 22197 1,00333 395 8,06500 1,06925 30000 3330 71007 5000 5671 6476 5000 6287 34224 5500 10000 8669 14161 30000 70198 rA PAGE 5 DATE• MARCH 27, 1997 OUTSTANDING DEMANDS AS OF: ■. ►rq ► __ ..►. �T►� CITY OF GRAND TERRACE MARCH 27, 1997 CHECK REGISTER NO: 032797 37798 MARY TRAINOR PLANNING COMMISSION MEETING, 3/6/97 37799 TRANSPORTATION ENGINEERING ENGINEERING SERVICES, COMMUNITY DEVELOPMENT DEPT 37800 TRI-COUNTY OFFICIALS UMPIRES FOR SLO-PITCH SOFTBALL 37801 FRAN VAN GELDER PLANNING COMMISSION MEETING 3/6/97 37802 WALMART - PROGRAM SUPPLIES FOR CHILD CARE 37803 DAVID WASDEN, INC PROGRESS PAYMENT FOR STORM DRAIN PROJECT 37804 WEARGUARD WORK CLOTHES ARTWORK, RECREATION/MAINTENACE DEPT SHIRTS/JACKETS 37805 BOBETTE WEBER PAYOUT RESIDUAL BALANCE, DEFERRED COMP PLAN 37806 WEST INFORMATION PUBLISHING CALIFORNIA CODE UPDATES, CITY CLERK 37807 WESTERN EXTERMINATORS PEST CONTROL, CITY OWNED FACILITIES 37808 DOUG WILSON PLANNING COMMISSION MEETING, 3/6/97 37809 JAMIE WOOTERS PAYOUT RESIDUAL BALANCE, DEFERRED COMP PLAN 37810 XEROX CORPORATION MAINTENANCE/USAGE ON XEROX COPIER 37811 YOSEMITE WATERS BOTTLED WATER FOR CITY OWNED FACILITIES 37812 FUMIKO YOUNG REFUND, RECREATION EXCURSION TOTAL 1 CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY BERNARD SIMON FINANCE DIRECTOR 5000 6,87606 12000 5000 8618 J 14,176 34 13791 1231 9320 15500 5000 2573 10436 15500 17 00 167,86619 CITY OF GRAND TERRACE PENDING CITY CITY COUNCIL MINUTES COUNCIL APPROVAL REGULAR COUNCIL MEETING - MARCH 13, 1997 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, Cahfonua, on March 13, 1997 at 6 00 p m PRESENT: Dan Buchanan, Mayor Pro Tern Herman Hilkey, Councilmember Jim Singley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Pa=a Materassi, Community Development Director Virgil Barham, Building and Safety Director John Harper, City Attorney Lt Mike Howell, Sheriff s Department ABSENT: Byron Matteson, Mayor The meeting was opened with invocation by Councilmember Lee Ann Garcia, followed by the Pledge of Allegiance led by Councilmember Jim Smgley I-. ITEMS TO DELETE 8A. Shenff s Department Year End Report SPECIAL PRESENTATIONS 2A. Commendation - Terrace View Blue Ribbon School Nomination Mayor Pro Tern Buchanan read a Commendation commending Terrace View Elementary School for receiving a Blue Ribbon School Nomination and presented it to Mrs Ferre', Principal and Leah Hall, Assistant Principal 2B National Community Development Week - March 24 - 30, 1997 Councilmember Garcia read a proclamation proclaiming March 24 - 30, 1997 as National Community Development Week in the City of Grand Terrace 2C Proclamation - National Victim's Week - April 13 - 19, 1997 Counadmember Smngley read a proclamation proclaiming April 13 - 19, 1997 as National Victim's Week in the City of Grand Terrace CONSENT CALENDAR COUNCIL AGENDA ITEM #�D v Council Mmutes March 13, 1997 Page 3 from some of the smaller cities on the amount of money requested in relation to their size which will be worked out at a later date SCAG did a presentation on a twenty-year projection on speed limits, traffic congestion, and population trends in the State of California The average speed in a twenty-four hour time period on a freeway is 35 miles per hour They anticipate that by the year 2020 the average speed limit will be between 10 and 16 miles per hour which includes everything that we have voted to approve including newly planned and unbuilt freeways We are looking at some serious transportation problems He stated that he visited Mayor Matteson a few days ago and he is looking well and has his great sense of humor and is looking forward to his return Councilmember Garcia, reported that she attended the BFI Composting Workshop on February 19, 1997 and congratulated Steve Berry and John Donlevy on a well organized and presented workshop On February 20, 1997 she attended an American Planning Association (APA) meeting on Economic Development Presentation by Dr Husing On March 5 she attended a New Member Orientation for SANBAG On March 6, 1997 SCAG- Community Economic and Human Development Committee presentation on Livable Communities Video On March 13, 1997 ESRI and the City of Ontario gave a presentation on GIS for City Manager Schwab and staff She also reported that the Grand Terrace Area Chamber of Commerce will be holding a Luncheon on March 18 from 1145 - 100 p m Steve Hartert will be giving a presentation on the Internet On March 19 there will be a Livable Communities Workshop in Riverside and on March 21 there will be a Livable Communities Workshop in San Bernardino On March 27 SCAG will have their General Assembly She requested that a workshop be held before the budget sessions to discuss long term plans, goals, and priorities She stated that the League of California Cities has requested an article highlighting the Grand Terrace City Council and City in the Mayors and Council Members Newsletter Councilmember Singky, requested that the split of funds be shown on one page m the Budget for the next fiscal year Mayor Pro Tem Buchanan, requested that staff agendize budget discussion on the agenda for the first meeting in April PUBLIC HEARINGS 6A An Ordinance of the City Council of the City of Grand Terrace, California Rggulating the Sale and Discharge of Fireworks �k City Manager Schwab, stated that this action was requested by the Grand Terrace Little League and the Grand Terrace Community Soccer Club for the purpose of using fireworks sales as a fundraising source for those organizations The Ordinance is written to allow a maximum of two sales permits limited to youth organizations with a minimum membership of 250 participants The Ordinance has the option written into it to limit this to a one-year Ordinance, winch will sunset on June 30, 1998, unless extended by the City Council by a subsequent Ordinance or amendment He recommended that the Council conduct a public hearing to receive input regarding adopting an ordinance regulating the sale and discharge of fireworks counctl Minutes March 13, 1997 Page 5 fireworks will be here whether or not this Ordinance passes Dick Rollins, 22797 Barton Road, suggested that the City set up a supervised program at the Richard Rollins Community Park and have fire personnel on hand Cindy Muir, 22723 la Pant, stated that she does not oppose the Ordinance regulating the sale and discharge of fireworks in the City of Grand Terrace, however she felt that it is a good idea to have the fire personnel available in the more dangerous areas of the City Mayor Pro Tem Buchanan returned discussion to Council Councilmember Garcia, stated that she is a big supporter of all youth organizations and activities. She reported that she has received numerous phone calls in opposition of this Ordinance She stated that she liked Mr Rollins' suggestion of having a program in the park She also stated that she is not against the sale of the fireworks, her concern is the discharge of fireworks and the safety issue She offered her help with the youth organizations to come up with other creative ways to generate revenue Councilmember Hilkey, expressed his concern with the hnutations placed on the requirements and the number of participants in the organization that will be allowed to participate in fundraising He questioned several areas of the Ordinance He questioned whether there have been any arrests relating to fireworks in the City of Grand Terrace IA. Mike Howell, responded in the negative Mayor Pro Tem Buchanan, stated that he has several changes to make to the Ordinance if Council decides to move forward and consider its adoption He stated that he has mixed feelings in regards to tlus Ordinance. He questioned whether Assistant City Manager Donlevy has given any consideration to having a designated location for the discharge of fireworks Assistant City Manager Donlevx, responded that he has not given it any consideration Mayor Pro Tem Buchanan, stated that one issue is that fireworks are very messy and there would be a lot of clean-up involved Ca Manager Schwab, stated that if the City desginated'a location for the discharge of fireworks there would be a high potential for injuries and that would be placing a lot of liability on the City and he would be against doing this CC-97-24 MOTION BY COUNCELMEMBER FELKEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 3-1-1-0 (COUNCILMEbiBER GARCIA VOTED NO AND MAYOR MATTESON WAS ABSENT), to approve the first reading of an Ordinance of the City Council of the City of Grand Terrace, California, Regulating the Sale and Discharge of Fireworks with the following changes 1) Section 1 should read. Couned Mmutes March 13, 1997 Page 7 12 ) Section 17 should read 17 This Ordinance shall expire September 30, 1997 UNFINISHED BUSINESS None NEW BUSINESS None ORDER OF ADJOURNMENT Mayor Pro Tem Buchanan adjourned the City Council Meeting at 7 50 p m , until the next Regular CRA/City Council Meeting which is scheduled to be held on Thursday, March 27, 1997 at600pm CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace CITY OF GRAND TERRACE CRA FFEM ( ) COUNCIL ITEM (X ) MEETING DATE. March 27. 1997 w AGENDA ITEM SUBJECT REPORT OF APPROPRIATIONS & ACTUAL EXPENDITURES, SUPPLEMENTAL LAW ENFORCEMENT FUND FUNDING REQUIRED NO FUNDING REQUIRED XX Presented for your review and acceptance is a report of Appropriations and Actual Expenditures to the Supplemental Law Enforcement Oversight Committee for the COPS program funds received through AB3229. The City received approximately $2.30 per capita as revenue from the COPS program as part of the 1996-1997 state budget. Cities are required to appropriate COPS revenues for "front line" police services. "Front line" services include anti -gang and community crime prevention programs. As required by legislation, the City Council held a public hearing in September to consider the funding requests. AB3229 moneys could not supplant any existing funding. The new legislation also required that a report of the Appropriations and Actual Expenditures be submitted to an oversight committee. Staff Recommends that the Agency: ACCEPT THE Appropriations and Actual Expenditures report submitted to the Supplemental Law Enforcement Oversight Committee for the current fiscal year period ending February 1997. COUNCIL AGENDA ITEM #3E 1,* T7 a SUPPLEMENTAL LAW ENFORCEMENT SAN BERNARDINO 1 OVERSIGHT COMMITTEE Request for Annual Reconciliation for S L E S F (COPS) Funds Appropriations & Actual Expenditures To Be Completed by City/County Agency Organization CITY OF GRAND TERRACE Preparers Name Thomas Schwab Preparers Telephone No (909) 824-6621 Date Prepared March 7, 1997 For MoNr Ending FPhrua ry 1997 Total Revenue Received $ 30,718 EXPENDITURE SUMMARY (Detail Attached) Received Actual Appropriations Expenditures Personnel Programs 10,000 Equipment 20,000 Certifications 15,945 The preparer certifies that the above information is true and correct All funds have been used to supplement all other funding have not supplgnted any other funding and have been expended in compliance with AB3229 h Name Date Please remit to The Supplemental Law Enforcement Oversight Committee C/O Chairman Sheriff Gary Penrod P O Box 569 San Bernardino CA 92408 Revenue & Interest Distribution Police Dept City Attorney Other/Specify Crime Prevention Sheriff's Dept Totals S L.E.S F. FUND DISTRIBUTION City of ,RAND TERRACE Finance Director Bernard Simon Anticipated EST EST EST CITY OF GRAND TERRACE CRA ITEM ( ) AGENDA ITEM SUBJECT COUNCIL ITEM (X ) MEETING DATE March 27. 1997 AUDIT REPORT OF THE SPECIAL GAS TAX R-APROVEMENT FUND. YEAR ENDED JUNE 30, 1995 FUNDING REQUIRED NO FUNDING REQUIRED 2Q Presented for your review and acceptance is the Audit Report of the Special Gas Tax Street Improvement Fund for the Fiscal Year Ended June 30, 1995. The Division of Audits of the State Controllers' Office (SCO) conducted the compliance audit and prepared the report. J The SCO has rendered an opinion that the City of Grand Terrace accounted for, expended, and safeguarded funds in the Special Tax Street Improvement Fund in accordance with the State Constitution and the Streets and Highways Code for the fiscal year ended June 30, 1995. Staff Recommends that the Agency: ACCEPT THE AUDIT REPORT OF THE SPECIAL GAS TAX STREET IMPROVEMENT FUND FOR THE FISCAL YEAR ENDED JUNE 30, 1995. Gas COUNCIL AGORA ITEM �t3 J - State Controller's Office Division of Audits 600 Corporate Pointe, Suite 1000 Culver City, California 90230 http://www.sco.ca.gov E96-GTA-061 City of Grand Terrace w Special Gas Tax Street Improvement Fund Table of Contents Summary..... . . ......... ... ... . .... . .. .. . . . . . 1 Background............ ....... ... ........ ..... . .. 1 Objectives, Scope, and Methodology .. ... . ........... ... . ... 1 t Conclusion.. ....... .. .. ....... . . . . .... 2 Views of Responsible Official .. .... .. .. .2 Schedule 1 - Changes in Fund Balances to the Special Gas Tax Street Improvement Fiend .. .... .. .. .3 State Controller's Office City of Grand Terrace '' ' , , 11 1 1, ` ` w Special Gas Tax Street Improvement Fund Verified whether or not all Highway Users Tax apportionments and other related interest, revenues, and recoveries were properly accounted for in the Special Gas Tax Street Improvement Fund The audit was performed in accordance with government auditing standards The auditors evaluated and tested transactions and balances of the Special Gas Tax Street Improvement Fund and performed other procedures considered necessary in order to determine the level of reliance on the city's existing controls The SCO did not audit the city's financial statements and the auditors considered the internal control structure only to the extent necessary to plan the audit Conclusion Grand Terrace accounted for, expended, and safeguarded funds in the Special Gas Tax Street Improvement Fund in accordance with the State Constitution and the Streets and Highways Code for the year ended June 30, 1995 This report is intended for the use of city management, the city council, and the State Controller, and should not be used for any other purpose This restriction is not intended to limit the distribution of the report, which is a matter of public record Views of An exit conference was held on April 11, 1996 with Bernard Simon, Responsible Finance Director, who concurred with the results Official CAROL NEBEL, Acting Chief Division of Audits April 11, 1996 Patricia J Kessler, CPA, Audit Bureau Chief Joe Preciado, Audit Manager Telephone (310) 342-5656 Audit Staff Tom Tomiyama, Audit Supervisor Raul Paghunasan -2- State Controller's Office Staff Report CPA ITEM( ) COUNCIL ITEM (x) MEETING DATE March 27, 1997 SUBJECT RESCHEDULE APRIL 10, 1997 CITY COUNCIL MEETING The regularly scheduled City Council meeting on April 10 conflicts with the California Council of Governments Conference, which will be held in Monterey on April 9-11, 1997 Council Member Singley, who is our SANBAG Representative, and the City Manager, who sits on the Mayor Projects Task Force, have both been invited to attend this conference at SANBAG's expense Staff is recommending that the April 10 meeting be moved to Tuesday, April 8 at 6 00 p m Staff Recommends Council, APPROVE RESCHEDULING THE APRIL 10 CITY COUNCIL MEETING TO TUESDAY, APRIL 8, 1997 AT 6 00 P M COUNCIL AGENDA M# J%� Community Services Department Staff Report CRA ITEM () COUNCIL ITEM (XX) MEETING DATE March 27, 1997 SUBJECT USED OIL BLOCK GRANT APPLICATION- 1997 NO FUNDING REQUIRED XX Annually, the California Integrated Waste Management Board offers a Used Oil Block Grant Program for cities and counties The Program offers financial assistance to cities for programs ranging from curbside collection to educational programs Grants are given on a per capita basis, with a rmnimum grant of $5,000 In Grand Terrace, we have typically centered our program on public education, due to the fact that our oil is collected through our contract with the County Household Hazardous Waste Program Staff will be proceeding with the development of an educational program, r with an emphasis on curbside collection which will be submitted to the City Council at a later date In order to qualify to receive the $5,000 grant, the City Council must adopt the attached resolution RECOMMENDATION - That the City Council adopt A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AUTHORIZING THE SUBMITTAL OF A USED OIL GRANT APPLICATION COUNCIL AGENDA f r'EM # JH Community Sern ices Department March 10, 1997 Sally French, Project Manager Califorrua Integrated Waste Management Board l ' Grants Section 8800 Cal Center Drive Sacramento, CA 95826 RE: Used Oil Block Grant Dear Sally Enclosed for your information is an application for the 1997 Used Oil Block Grant Program We will be designing our program and adopt our resolution in the coming weeks If you have any questions, please do not hesitate to contact me at (909)430-2226 in relqDonMleJr w J Wsistanr 22795 Barton Road • Grand Terrace, California 92313-5295 • (909) 824-6621 1"7'C-V.7-1771 �r .J✓ J L N V 77L.L1 ✓i r } GJJG JI7 - U..7 I 1997/2000 USED OIL BLOCK GRANT FIFTH CYCLE APPLICATION RECYCLE USED OIL APPLICANT: (If a regional program list participating Iunsdiclmns wah lead agency first, City of Grand Terrace 22795 Barton Road Grand 7errace, CA 923t3 � Addt+asa: 99795 Rartnn Rnad Grand Terrace CALIFORNIA 92313 _ Strad City state Zip code Program Director John W. Donlevy, Jr. Primary Contact: Same PdnW Name of Program Director Title Assistant City Manager Printed Name of Primary Conhct We Phone• (909) 824-6621 Phone: Fax (909) 7RI-7629 Fez C flultant' (If aW cabls) Phone. Street city State Zip code 13 Curbside D Comw Center D Non-CeMfled CeMer Public Education G 3chool Education A MaulinclRecyciing 0 Container G Finer Couection o Him Elements I IO IlAsrina 13 Airport O m ak Q other (Pisass desabe ) ANT iF �2 i Kt�? 0 Radio O Television G Newspaper Percentage (%) to Lad Agency Lead Agency Project Title Project EmphssW 13 Video 13Skmail Event 0 Dire{ Mai O Newsletter 17 WMy Insert p Transit Ads O Brochure G Other (Pam dexrthe below) Description of other MRR-06-1997 15 :;3 0 I tl'18 JHD O I L 255231 a P 35 i RECYCLE USED OIL Used Oil Recycling Block Grant - Fifth Cycle 1997/2000 MAJOR CHANGES HAVE BEEN MADE TO THE BLOCK GRANT (STH CYCLE) PLEASE READ THESE INSTRUCTIONS CAREFULLY The Cafifomis Oil Recycling Enhancement Act (Act) (Statutes of 199i, Chapter 817) mandates the California Integrated Waste Management Board (CIWMp) to provide annual Block Grants to local governments for establishing local collec&n programs that encourage recycling of used oil Because Block Grants are not competitive, local governments only need to submit a completed application and meet the program's eligibility requirements to reoe►ve a grant. - - �,t,,'To better serve locai jurisdictions, tho CI MS has developed the three following changes, The minnum grant award will be $5,000 for eligible cities and $10 000 for eligible counties The awards for lunsdichons who are eligible for more than the minimum will continue to be calculated at approximately W cents per capita using Department of Finance population statistics (See Extvbit C for the 1997/2000 n-aximum block grant amount ) The term of the grant will begin June X 1997 and end June 30, 2000 However for the )unsdichons that do not apply by March 14, 1997, there wig be an annual Notice of Fund,ng Availability issued and an annual application period of February st through March I Sth - The table below descrlbes the application penods for the three year cycle In relation to the funds available Application Period Eligibility Funds Available ; - 2111k07 - WIGM7 Fun throe year graru term FY 97re8 - May use funds for vNe current fiscal year FY QSW - May use funds rolwo over from FY 97198 plus current fiscal year allocation FY 99/00 -May use funds rolled over from first two fiscal years plus Current fiscal year alleocabons 211/98.3J15/98 Second and third year grant FY 98/99 -May use funds for the term current fiscal year Unused funds will roll over to the third year 2 IW - 3/15/99 Third year of the grant term FY 99/00 -Eligible for funds for the cement Baal year only 1 14R-05-1997 10" 41 zIWMB JSED :)I - ,'1 APPLICATION INSTRUCTIONS 2552319 P 07 Ili Listed below are instructtom for completion of your 1997/2000 Used Oil Recychng Block Grant application APPLICANT Name of applying junedlotion If a regional program, please list all of the participating jurisdictions wdh the lead jurisdiction listed first ADDRESI, Address or the Primary nnntact - PROGRAM DIRECTOR The Program Director is the person who has management responsibiky at the local level for the program "Title" means the official position in the local jurisdiction e g , Public Works Director, Solid Waste Management Director, Director o1 environmental Meeltn5ervlc ". etc Tne rMaram, Liffecter must 4e a total government employee (except if the primary contact a an employee of a JPA involved in solid and/or hazardous waste management-) PRIMARY CONTACT The Primary contact is the Iverson responsible for carrying out the prcOct Coale. and obiectim This person will be the contact for all matters regarding the grard, including but not limited to contract status payment requests and quarterly reports All correspondence from the CIWMB will be directed to this individual Tha Primty QRnJaLmust be a local govemeent employee. (except if the primary contact is an employee of a JPA involved in solid and/or hazardous waste management.) CONSULTANT 11 applicable, please provide the name, address, telephone number of the consultant who wiD be assisting you with the used oil cotlecton program PROPOSED PROGRAM Please check all boxes that apply to the program proposed to be conducted during ELEMENTS the grant term. PUBLIC EDUCATION Please check all boxes that apply to the program that ml be conducted du; ing the PROGRAM grant term Please remember that public education Is a required element of your program )COOPERTWE PROJECT Please till in the applicable blanks as described on the farm _ ELIGIBILITY This summary establishes the applicants eligibility or conditional eligibility to receive the grant Please complete per instructions on applicabon form - CERTIFICATION The signature must be that of the person authorized by resolution APPROVED Deadline for submittal of resolution to the CIWMB is May 15, 1997 One of the RESOLUTION following must be included A copy of the previously approved multiple year/grant resolution, or - An approved resolution from the applicants govemkV body authonzing submittal of an application for the Used Oil Recycling Block Grant identifying the tft of the individual authorized to execute any agreements contracts, and requests for payment (See Exhbd A), or 3 15 45 d�'JceJ1.9 0 1-1 Exhibit B SAMPLE RESOLUTION WHEREAS, the people of the State of California have enacted the California Oil Recycling Enhancement Act that provides funds to cites and counties for establishing and maintaining local used oil collection programs that encourage recycling or appropriate aisposal of used oil, and WHEREAS, the California Integrated Waste Management Board has been delegated the responsibility for the administration of the program within the state, setting up necessary procedures governing application by cities and counties under the program, and WHEREAS the appiteant vwu enter Mso an agrooment wM1 tna !.,.tat* of Caiifemwa for impiomontebon of a ue" oil collection program, NOW, THEREFORE, BE IT RESOLVED that the (Title of GoveminyBody) 1 Authorizes to submittal of grant applications to the California Integrated Waste Management Board for all available grants under the California Oil Recycling Enhancement Act and all available HHW grants under the California Integrated Waste Management Act for the period of 2 The (Title of Ofticcat) or their desigree, is hereby authorized and empowered to exocuta In the name of the (Name of Jurisdiction) all necessary applications, contracts, payment requests, agreements and amendments hereto for the purposes of secunng grant funds and to irplement grid carry out the purposes specified in the grant apphcabon The foregoing resolution was passed by the _ (Title of Gove ing Body) this day of 19 Effecbve 19 ATTEST Signed Date 'PVC—V'7-177f iJ '�. � N iD VJCV Vl�it� 1S^} �4i' R4 a C>JCJ17 r• 1L: Lot Angeles Counvv 0303,118 Orovils 65 000£Y J San Caret 68 618 Stanton t9 869 Lot Banos 60 231 Oxnard 147 523 Son Ctamento 114,448 Stockton $72 416 Los Gatos 18 975 Pacific Grove 66 317 San Diego $366,730 Suisun City 67 90S L9yelton 15 000 Pacifies $12 137 San Diego County $133 951 simyvals $39 091 Lynwood $20 429 Palm Desert $10 370 San Dims $10,881 Suaanvlle 66 000 Macsrs $10,742 Palm SprrW $12 927 Son Fernando $7,316 Sutter County $10.819 Madera County $20 956 Palmdale 134 720 San Francisco 6234,143 Sutter Creek $5,000 Malibu 65 000 Palo AND 118.136 San Gabriel $12.276 Taft $6.000 Mammoth Lakes 15 000 Psios Jerdas Estates 66 000 San Jocimo $7 409 Tehachapi 66 000 Manhattan Beach 610 509 Paradise $8,045 San Joaquin $6,000 Tehams 66 000 Memo* $13 935 Paramount $16,709 Son Jeaqutn County $39,742 Tehams County $10,788 Manta" $6 000 Parlier $5,000 San Jose $263.314 Temecula $12,974 Mann Canty $20 770 PasWeno 042501 San Juan Bautista $5 000 TamV14-CRy 110.2" Mar" 65 503 Paso Rabies $6.650 San Juan Captatrano 68 975 Thousand Oaks $34,720 Menpose County 610,000 Partersor 15 000 Sal+ Leandro $22,146 Tiburon 15 000 Martinez $10.597 Penis 69 455 Son Luis Obispo $13 005 Torrsnq $43.338 Marysville $19 282 Petaluma $14,767 San Luis Obispo County $30,721 Traky $13 919 Maywood $9,037 Pico Rivers $18 941 San Marcos $14 911 Trinidad 65 000 McFarland $6,000 Piedmont 65 000 San Manna $5 000 Trinity County $10.000 Mendocino County $18 011 Finale $5,611 San Mateo $28 272 Trucks9 $5.000 Mondots 46000 Pismo Mach 15 000 Son Mateo County $19 460 Tulare 61L323 Menlo Pak $9,362 Pltnbur0 $15,624 San Pablo 16 045 Tulare Bounty 143,640 Merced 6/8,910 P►mentin $13 950 San Rafael $16 244 Tulelska 65 000 Merced County $24 025 Puce Couro $23,675 San Ramon $12 002 Tuolumne County $15,004 Mil Valley 16 000 Piwe"s 15 000 Sand City 15 000 Turlock 115,252 Mllbtas $6,588 Pleasant W1 19.750 Sanger 65 673 Tustin $19,710 L411pnes 619 507 Pleasanton 617 016 Bone Ana Cos 799 Twsntyn,n. Pelma 69 am Mission Visjb $27 569 Plumed, County •10.000 Santa Barbara 427 714 Utuah $5.000 Modesto $55 397 Plymovtli 66 000 Santa Barbara County Sol 440 Union City 4,1111073 Mod" County $10 000 Point Arena $5.000 Santa cars $30,380 Uplsnd $20,522 Mono County $10 000 Pomona 143 338 Santa Clara County 433 635 Vacavflti $25,102 Monrovia $12 069 Port Nusneme $6.898 Santa carte 640 269 Valloia $34 813 Mott"" 16,000 ftrterville t10,711 senta Crus e16 337 Venture t77,093 Montclair 19,266 Portals $5.000 Santa Cnu County $41 571 Venturi County - $29,309- &40..M Oa .,.. is 6aa D—O.V V.n.y as C60 C.n1e R. Ce„wa. at; 666 U.w.,..1 e6 eon aaontab.ae 619 261 Poway $14090 Santa Mans $21 360 VimorMs $1W600 Monterey •0 982 Rancho Cuearnenge $35 929 Santa Monica 627 993 Vale Park f5 am Monterey County $30 814 Rancho -Mirogs $5.000 Sams Pauli 16 277 Visaile- 628,303 Monterey Park $19 840 Rancho Palos Vsrdes $13,222 Santa Rota $38,967 Vista 124,800 Moorpak 65 000 Red Bluff $5,000 Santos 116 864 Wshnir 69.790 Morsps 15 053 Redding $23,777 Sarstago $9,176 Walnut Creak $19,220 Moreno Valley $41.354 Redonda $20,236 SousaQto $5.000 Wasedi $5.642 Morgan Hal 48 665 Redondo Beach $19,909 sem Valley $5,000 WatmfWd $6,000 Morro may 16 000 Redwood City 022,258 Best Beach 18,169 Watsonvile 610.618 Mount Shaste i5 000 Reedley $6,921 Sessi 4a $8,773 Weed 15.000 Mourn View $22 103 Rialto $24,893 Sebastopol WON Wort Covina 131.689 MOrifta $10 711 fuchRfona 925 179 Selma 64,363 Went Noaywood s11.i32 Napa 620 739 Ridgecnn 18.990 Sher"W $5.000 West Sacramento 09,378 Mope cow"" eta 000 Fire 0011 6e 000 shasse COW.-W •20 1!0 W—d.4e Vie. . a6 606 National City $16 907 Rio Vista 15 000 Shasta Laks 65 000 Westrainstar $25.575 Maalnss 65 000 Risen /5 000 Sims Covey $10 000 Weser arland 68 am Nave" city 66 000 Riverbank e5,0W Siena Madre e6.009 Wtisetriri0 •9.000 Nave" County 119,623 Riveratdo 075,464 Signal Mil $5.000 Whttft 625.575 hmark 612,400 Riversido County 8117,955 Semi Valley, $31,992 Vi/fttarne $5.000 Newman 65,000 RockM 68.3.19 Sisklyou County 610,000 VYf6it9- $5.000 .,� W--- .e4 ere.8 a_.., a/ 1 011110 t3.,.,.. O...w as 000 Wxi., ad, We Nwco •7.504 noit-4+a" es,000 colon+eewney sio00o vrw.eee. mea12 Crorwek 020939 Rem„0abna Eatatea s6 ow Sete~ as am vwmase e9 000 havaso •14.416 Roaer"is" mo see Soly " 66.000 Weedtoke of 000 OekOeN of a" Removals $19 907 s........ to 000 Weecnr •19 4" p } t140 00e A... ad, 61VII a..w.— P,.w,y ell ae1 W.o.ia. 69 cab oea.n.ec. $43 632 3aarart,onte 4112 296 G-no a 66.000 Vels County 610 000 Olst e5,000 Socrarnanto County 6211 079 South FJ Monte $6,743 Yarbsj end#_ 117,t189 onto" s44 1" 6aenas a" 076 South ante 429 241 yauftiWme as 0t10 Oreng9 $37,107 San Anoelmo 65 000 South Lake Tahoe $7.161 Yreka-f $SAN Orangs County voo,i76 Santiw*w Cow" 410.000 3outn ►asadene 07,704 Yutrm pay 010,609 Orange Cow $5,000 Son Betnwdm 650 327 South San Ftsncsco $17,570 Yubatotnty $14.787 Onnds $5 224 Son Borrlsidina County $56 327 St. Holens 65.000 Yuwfps $11.810 Odd $5,000 Son Bnm $12 540 Stanistsus County 032,054 Yueer! Vsky $6,751 TOTA- P 12 CITY OF GRAND TERRACE CITY OF GRAND TEREUiCE CRIME PREVENTION COMMITTEE Regular Meeting MAR 111997 MINUTES February 10, 1"7 CITY CLERIC The Grand Terrace Crone Prevention Committee met for the regular meeting at the Senior Center Meeting was called to order at 6 20 pm (due to late adjournment of Citizen Patrol Board meeting) by Chairperson, Plulomene Spmsak MEMBERS PRESENT were Phdomene Spisak, Chairperson, Bntsy Miller, Vice Chairperson, JoAnn Johnson, Dottie Rabom, Robert Stewart, Jackie Kmacz and Dick Rollins MEMBERS ABSENT - Mike Fasenmyer CITY STAFF -Tonga Nelson, Community Services Officer and Tom Schwab, City Manager GUESTS PRESENT- Lt Sheree Stewart, ShenfPs Department AGENDA was approved with no changes Motion by Bntsy Miller and second by Jackie Kmacz MINUTES - Meeting of January 13, 1997 were approved with a correction - Motion by Dick Rollins and second by Dottie Rabomn On page 1, under UNFINISHED BUSINESS, Item C(d), statement "Tonya will do press release " should have been a part of item b referring to the need for volunteers for Grand Terrace Days rather than to Menke Fasenmyem's suggestion for theme Correction was made to original minutes before sending to City Council PUBLIC COMMENT - None CORRESPONDENCE - Letter sent to San Bemardmo Sun re Committee's request for better coverage of crime reports in Grand Terrace, sent by the Secretary It was noted that response had been received within 2 days in the form of a phone call, and also that there had actually been an improvement This lead to a discussion on reporting from Grand Terrace in general Tom Schwab said the Press has a reporter and the Sun has a half time person assigned to Grand Terrace There was also discussion on the need for positive reporting and Tom pointed out the positive nature of rehabilitation going on in the city This to counteract blight BUDGET - From a beginning balance of $4451 80, $20,000 00 was added giving a working balance of $24,451 80 Expenditure of $15 944 77 (for vehicle), $186 23 and $18 26, leaving an ending balance of $8302 54 Report given by Dottie Rabom UNFINISHED BUSINESS - A- Community Crime Reporting a Going fairly smoothly b Bmtsy had years accumulation printed on one map Very eye opening B Installation of banner poles on Barton Road a. Nothing new C Grand Terrace Days a Last meeting was not good and agenda is running behind COUNCIL AGENDA ITEM #Mt(I CITY OF GRAND TERRACE PARKS AND RECREATION COMMITTEE Regular Meeting MINUTES JANUARY 6, 1997 C"OFQRM TSRAM MAR Z 01997 GITYQUA The Grand Terrace Parks and Recreation Committee met for the Regular Meeting at the regular time in the Upstairs Conference Room at the Civic Center. The meeting was called to order at 6:07 p.m by Chairperson, Crystal Pearl Members present were Crystal Pearl, Lenore Frost, Manuel Ortiz, David Bertino, Pat Newberry, and Cheryl Whitlock Members absent were Dick Rollins and Gretchen Andrews. City Staff --Karen Gerber, Director, Recreation Services Department. Guests Present --Tony Petta and Jorge McLean. Minutes of the December 2nd meeting were approved. Tony Petta was asked to attend the meeting to update the Committee on vacant lands in Grand Terrace for the purposes of establishing more park space and a Community/Teen Center Mr. Petta stated that we would need approximately five acres, at least, to accommodate a Center. His recommended that the land between the Senior Center and Terrace View School be purchased when it becomes available. He also recommended that Pico Park be extended into the forty plus acres of Edison Land next to the present park as SCE must divest its holdings. The Committee discussed with Mr Petta various options for funding park and recreational facilities. Park Updates: Pico -- There is a problem with access to Pico Park for the Friday night basketball practices. Karen will resolve the problem. Manny motioned that the City Council tie -down the forty plus acres next to Pico Park for park expansion. David 2nd the motion. The motion passed unanimously Susan Petta -- No painting has yet been done inside the Senior Center Manny stated that he will submit a work order. No go ahead fund for repairs will be permitted Terrace Hills --Lenny motioned that the park be renamed Dick Rollins Park Manny seconded the motion. The motion passed unanimously Tot Lot -- Swings are broken. Karen said she will see it gets fixed Youth Activities --no report. COUNCIL AGENDA I'TEM CIlYWGRSNDTER M CITY OF GRAND TERRACE PARKS AND RECREATION COMMITTEE MAR Z 01997 Regular Meeting MINUTES � FEBRUARY 3, 1997 The Grand Terrace Parks and Recreation Committee met for the Regular Meeting at the Redlands Community Center for a tour at 436 pm through 5.30 pm followed by a meeting at Jersey's Pizza in Redlands called to order at 6 00 p m. by Chairperson, Crystal Pearl. Members present were Crystal Pearl, Lenore Frost, Manuel Ortiz, Gretchen Andrews, Pat Newberry, and Cheryl Whitlock. Members absent were Dick Rollins and David Bertino City Staff --Karen Gerber, Director, Recreation Services Department. Guests Present --None Minutes of the January 6th meeting were approved The Committee discussed the tour of the Redlands Community Center. All thought that the tour was excellent feedback on how to establish a Center in Grand Terrace Further exploration was desired and a tour next month of the Yucaipa Teen Center is to be arranged for the next meeting Director's Report. Easter Egg Hunt Saturday March 29, 8-10. Volunteers are needed to help with parent control, etc Gymnastic equipment is soon to arrive for classes at Terrace Hills Middle School. Park Updates Pico -- Consultant is coming in to do field One Susan Petta -- Bids for painting are going out tomorrow A comment was made on the excessiveness of paperwork necessary for the Seniors to do to get the facility painted. Richard Rollins --All are very pleased of the name change. Tot Lot -- Swings have been repaired. Youth Activities Soccer --League hasn't paid light bill --if not paid by 2/15 a deposit amount due will re required prior to season opening. Little League--700 plus kids are signed up and most levels are filled. Basketball --Halfway through an uneventful season. There are a lot of double header games due to the lack of gym space. HISTORICAL & CULTURAL ACTIVITIES COMMITTEE MINUTES FOR MARCH 3, 1997 The meeting was called to order at 7 PM by Those present were Vi, Pauline Grant, Ann Brenda Stanfill, Shelly Rosenkeld, Colleen Laister. The Secretary's minutes for February were ing changes made:Delete Ann made a motion graph; add participants will be residents work here; name in 5th paragraph should be corrections, Ann made a motion to accept, Also, Ann made a motion to pay Yolanda for in last month, seconded by Colleen. Chairman Vi Gratson. Petta, Judy McBride, Edmundson and Hannah read and the follow - for the second para- of Grand Terrace or Kerrick. With these seconded by Judy. the invoices turned Treasurer's Report: Colleen presented her report showing a balance of $788 08. The City needed to know our budget for neat year. It was agreed to go with $1250.00. Judy made a motion, seconded by Ann. Ann presented Wallace and Ross tape invoices in the amouont of $154.00. Hannah made a motion to pay these invoioces as well, seconded by Judy Regarding these tapes becoming a part of our history booklet, Ann stated that the City Attorney should be asked to guide us. Ann made a motion to accept the Treasurer's report, seconded by Pauline. The Secretary will made a Committee Request for Action on use of the tapes. Art Show: Shelly sent out post cards to last year's participants 75 posters will be printed on lavender poster paper. Shelly found a helium tank for $15. Hannah made a motion to buy this tank, seconded by Judy. The City will make a sign for the building. We will have permanent signs made for Ann's and Colleen's properties on Barton Road. John Donlevy has been asked about having these signs made. Country Fair: Colleen inquired about a portable floor for the lawn and learned that the surface has to be flat which the lawn at the Community Center is not. Shelly will call J-Z's about this also. Pauline called the Riverside Concert Band who want $100 to perform. We ask a high school band or chorus. The Sweet Adelaines will also be contacted. All members will try to come up with ideas. It was suggested that hobbies and displays be considered. The meeting was adjourned at 8:10 PM. The neat meeting will be April 7, 1997. Respectfully submitted, �� &Jzj- Hannah Laister, Secretary CITY OF GRAND TERRACE MAR 2 01997 CRY Cum COUNCIL AGENDA MIA # $ AFF 4EPO� { 4 aF r . •> ' •• ` ,. .� „ { 4� i S ^{{ 4 . y ' "' 4* { > r ariY „ c H CRA ITEM ( ) COUNCIL ITEM (X ) FUNDING REQUIRED MEETING DATE March 27, 1997 NO FUNDING REQUIRED _X SUBJECT TPM-96-01, Tentative Parcel Map application to subdivide Parcel Map 14911 into two (2) separate parcels to construct two (2) single family residences. RECOMMENDATION Approval subject to conditions of approval BACKGROUND/DISCUSSION. On March 6, 1997 the Grand Terrace Planning Commission approved Tentative Parcel Map 14911, a two (2) lot parcel map (Attachment A - Parcel Map) with conditions Please find attached a copy of the Planning Commission Staff Report (Attachment B - Planning Commission Report) That report also included Site and Architectural Review for two new single family residences to be built on the proposed parcels The Grand Terrace Housing Department purchased the subject site as part of its purchase rehabilitation housing program for first time home buyers The original house on the site was demolished by the City due to the substandard constriction conditions which made it cost prohibitive to rehabilitate The subject lot is conducive to a lot split due to the fact that it is 20,540 square feet, fronts on two streets, and its configuration allows application of munmum zoning standards such as lot width and depth When developed, one house will face Mirado Ave and contain 1,368 square feet of livable space, and one house will face Van Buren Street and contain 1,357 square feet of liveable space Lot fronting Van Buren-Street_ is 8,622 square feet, and lot fronting Mimdo and Van Buren is 11,153 square feet. This proposed tentative parcel map is consistent with the Grand Terrace General Plan and Zoning Code The City Engineer has reviewed and cleared the subject parcel map Therefore, Staff recommends approval of Tentative Parcel Map 14911 and associated conditions of approval contained in the attached resolution (Attachment C - Resolution) Respectfully submitted, Patima Materassi Community Development Director Attachment. A - Parcel Map No 14911 B - Planning Commission Report and its attachments dated March 6, 1997 C - Resolution 22795 Barton Road - Grand Terrace, California 92313-52V0L2j%A # kA a1 a ra TO: Planning Commission Community Development Department FROM: Community Development Department DATE: March 6, 1997 SUBJECT: SA-96-01/TPM-96-01 (Tract 14911) Site and Architectural Review and Tentative Parcel Map applications to subdivide one parcel into two lots to construct two (2) new single family residences. _ L APPLICANT: Community Redevelopment Agency of the City of Grand Terrace_�— LOCATION: 12520 Nlirado Ave and 22381 Van Buren St. Grand Terrace, CA. RECOMMENDATION: Approval with conditions It has been determined by staff that this project, the construction of single family homes on two - separate lots is Categorically Exempt per the California Environmental Quality Act, "Article 19, Section 15303, Class 3 - New Construction or Conversion of Small Structures, and Article 19, Section 15315, Class 15 - Minor Land Division of four or fewer parcels is Categorically Exempt. ZONING AND LAND USE: - The project is located in the R1-7.2 Single Family Residential District. The zoning for the properties located to the immediate west, south, and east is also designated R1-7.2 Properties -on the north are designated R3 Medium Density Residential The General Plan land use designates the subject property and properties located to the immediate s---- west, south, and east as LDR, Low Density Residential District, and properties to the north as MDR, Medium Density Residential District 1 ATTACEMMNT B - Planning Commission Report and 22795 Barton Road - Grand Terrace, California 92313-5295 - I' its attachments dated March 6, 1997 sidewalks are requested for Mirado frontage at this time, however, a deferment of street improvements is recommended and is a condition of approval Tentative Parcel Map 14940 complies with all Site Development Standards of the Grand Terrace Zorung Code Section 18 36 040, and the Grand Terrace General Plan. Site _ Parcel 1, Van Buren Street As proposed, the building will front on Van Buren Street Topography is relatively flat with a slight slope down to the north portion of the parcel As indicated on the grading plan, a yard swale is proposed to drain the property to Van Buren Street, -The-following chart illustrates the proposed and required setbacks Setback Required Proposed Front 25' -25' r Rear 20' 35' Side with Garage 10, 10' Side without Garage 5' 23701 L Parcel 2, Mirado Avenue - The building will front on Mirado Ave so as to be compatible with other wide lots on Mirado, although technically, per the City Zoning Code, the parcel's frontage is on Van Buren (Section 18 06 490, "on a corner lot the front line is the shorter property line abutting a street ') As with parcel 1, parcel 2 topography is relatively -flat with a slight slope to the north. A yard swale is proposed to drain property to Van Buren Street with residual yard drainage onto Mirado Ave. The following chart illustrates the proposed and required setbacks. Setback Required Proposed Front 2 ' _ _ - _ - = 25 - Rear 20' Street Side 1 S'Not Street Side 5' 3 Reviewing Agency Comments: Tentative Parcel Map Reviewing Agency Comments O Building & Safety/Public Works Department - Refer to memorandum to the Community Development Department dated February 7, 1996 (Attachment A1) O California Department of Forestry and Fire Protection Planning - Refer to memorandum to the Community Development Department dated February 8, 1996 (Attachment - B 1). O Gage Canal Company - Refer to letter to the Community Development Department dated February 8, 1996 (Attachment - C1) Site and Architectural Reviewing Agency Comments O Building & Safety/Public Works Department - Refer to memorandum to the Community Development Department dated February 23, 1996 (Attachment A2) O California Department of Forestry and Fire Protection Planning - Refer to memorandum to the Community Development Department dated February 8, 1996 (Attachment - B2) Director's Note: - Mw section of the report a to request Planning Commission mputhesohmon of unresolved issues. Unresolved issues are conditions of approval which reflect either City Codes, reviewing agency comments, and/or development review condmons applicant is not agreeable to, and staff has no authority to wove, or staff does not feel comfortable accepting applicant's solution. These issues are the ones the Planning Commission should be most concerned with. Other project items the Planning Commission should try to understand are the fad which underlined staff resolutions through the development review process, and try as much as possible to compliment the process. I _ There are no unresolved issues in this project All Engineering concerns have been addressed, and - - - - — _ _ Staff is to full support of project based on research and information provided to this report. _- _-- - - 5 11 Payment of Traffic Mitigation Fee whenever the fee is installed in proportion to amount of trips generated by the Community Development Department in the range of $150-$400 per unit 12 Street improvements to be extended over the Gage Canal easement on both sides of Van Buren Street. Street improvements on both sides of Van Buren Street in the vicinity of the project to be unproved 13 All future development to comply with the City of Grand Terrace Source Reduction and Recycling Element, and Household Hazardous Waste Element programs +++++++++++++++++++++++++ Upon approval of the Planning Commission, the proposed project is subject to the following conditions of approval The project shall be constructed in accordance with Site and Architecture design as approved by the Site and Architectural Review Board on March 6,1997 All plans shall be consistent in terms of property Ines, easements locations and dimensions, and other measurements. Minor changes or clarifications may be approved by the - Community Development Department including possible architecture element to protect front door/office entry All building materials to match submitted materials board, and as approved by the Site and Architectural Review Board. 2 Compliance with all recommendations hsted in the Building and Safety/Pubhc Works memorandum to the City dated February 23,1996_(Attachment - A2) 3 Compliance with all- recommendations listed in the California_ Department of Forestry and Fire Protection Planning memorandum to the C4fr_dated February 13, - 1996 (Attachment - B2) 4 Compliance with all conditions of approval attached to, -Parcel Map 14911 prior to release of any building permits 7 The Community Development Department recommends the Grand Terrace Planning Commission approve SA-96-01, and TPM-96-01, subject to conditions of approval contained herein Respectfully submitted by, A414amez Associate Planner Approved by, ratnzilmaterassi Community Development Du-ector 4 1 Attachments: Tentative Parcel Map (REFER TO RESOLUTION) - At whmem-A4— - - - - Budding aad-W4154nbks- - *ft"enE-B4 --- - - - - Ce i€enva Deparmmt ofTwestry-and.FHv .Pretcobon- - -EofnnXnt9_- - - ANWAment-C.1 � - - - - Gage_CUw_Cannpaay JComuneats - - -Site-andAtchtteettw&---- --A=& rent *27= - - - - Budding -and-8afetyfPnbhc i1 mim- Cumnmts - -�4ttael�naea��-----tea �7�epa�ant�f�ores�r-and-Fxa�teotioa•- -F�mments--- Exhibits: - -Exhibit- t — T-entatiye-Pereel-Map-Resekaon- --Bxhrb:r3.%-S teP4ar4-Fkw4gan,-Ekwatmm;.andLiadseapePlaa&- - PM LM.Im C \wp61\. V1anwnglsar\nW1 pc 9 BE IT FURTHER RESOLVED that TPM-96-01-is-hereby approved subject to the following conditions Conditions Prior to Final Map Approval: 1 Upon approval of these conditions and prior to becoming final and binding the applicant must sign an "Acceptance of Conditions" letter Letter form and content to be prepared by Community Development Department 2 Submit lot line adjustment application for approval prior to recordation of Parcel Map 14911 Conditions Prior to Grading: 3 (Condition 5 Building and Safety) Submit grading plans for the two parcels (Attachment - A 1) 3 4 Compliance with all recommendations listed in the Gage Canal Company letter 'to " the City dated February 8, 1996 (Attachment - C1) Conditions to Time of Development of Parcels: 5 An attempt should be made to preserve one mature tree located on parcel number 1 located on southerly property line 6 (Condition 1 Building and Safety) Install sidewalk on Van Buren Street per City Standards (Attachment - A 1) 7 (Condition 2 Building and Safety) Construct standard driveway approached to each parcel (Attachment - Al) 8. (Condition 3 Building and Safety) Install Street light on Parcel 2 (Attachment - Al) 9 (Condition 4 Building and Safety) Install sewer laterals to serve each parcel (Attachment - Al) 10 Compliance with all recommendations listed in the California Department of Forestry and Fire Protection memorandum to the City dated February 8, 1996 (Attachment - B 1) 3 11 Payment of Traffic 11itigation Fee whenever the fee is installed in proportion to amount of trips generated by the Community Development Department in the range of $150-$400 per unit DEPARTMENT OF BUILDING do SAFETY PUBLIC WORKS A`D HOUSING 22795 Barton Road Suite B Grand Terrace California 92313-5295 Civic Center (909)825-3825 Fax (909) 825-7506 viL.CEIVED FEB 0 7 1996 12-8.5257 MEMORANDUM TO Patrizia Materassi, Community Development Director FROM Vigil Barham, Director of Building and Safety/Public Works'_ DATE February 7, 1996 - - - - - - - - - - - -- SUBJECT Tenative Parcel Map Application for subdivision to -two residential lots Parcel Map # 14911 The following recommendations should be considered as conditions of approval for the above proposed project 1 Install sidewalk on Van Buren Street per City standards 2 Construct standard driveway approaches to each parcel. 3 Install street light on Parcel 2 4 Install sewer laterals to serve each parcel. 5 Submit grading plans for the two parcels. VB of ATTACHMENT Al - Building & Salety/Public Works Department - memorandum to the Commmuty Development Department dated February 7, 1 "6 Page Two Ref N R F-2A. In areas without water serving utilities, the fire protects n RRWM30 I I D b se -AG on NFPA 1231 and be operational prior to framing All NFPA 123 s sts T SM gallons with gravity flow or an approved NFPA 13, 13R, or 13D fire sprinkler system attached private water supply requirements Fire Dept See R F-28 MS-113 THROUGH IL5 Water systems designed to meet the required fire flow shall be operational and approved by the fire department prior to framing construction occurring The required fire flow shall be determined by appropriate calculations, using the San Bemardmo County hide For the Determination of Required Fire Flow " In areas -without water serving utilities, the dire protection water system shall be based on NFPA 1231 and be operational pnor to framing All NFPA 1231 systems shall be a minimum 5000 gallons with gravity flow or an approved NFPA 13, 13K or 13D fire sprinkler system THE FOLLOWING CONDITIONS SHALL BE COMPLETED PRIOR TO BUILDING PERMITS BEING ISSUED: SP F The above referenced project is protected by the Califomia Department of Forestry and Protection -County Service Area 38• who provides fire protection for the City of Grand Terrace. Prior to any construction occurring on any parcel, the applicant shall contact the fire department for verification of current fire protection development requirements All new construction shall comply month the existing Uniform Fire Code requirements and all applicable tatutes, codes, ordinances, or standards of the fire department. BP F-4. This development shall comply with Fire Safety Overlay conditions as adopted by County Development Code This development is located in Fire Review Area BP F-5 rior to any framing construction occurring, all flammable vegetation shall be removed m buildi frong site a minimum distance of thirty (30) feet from any flammable budding material, including a finished sbiftwe. SP F-6. A minimum - - fuel modification zone is required to comply with county standards BP 7 nor to framing construction, approved fire hydrants and fire hydrant pavement markers shall installed Fire hydrants shall be sic (6) inch in dianw- te�wrth fmnimum of one four (4) inch and one two and a half (2112) inch connection as specified by the fire department. The design of the fire hydrant and fire hydrant pavement marker shall be approved by the fire department. All fire hydrant spacing shall be three hundred (300) feet with the exception of single family residential which may be increased to six hundred (600) feet maximum. In areas where snow removal occurs or non -paved roads exist, the blue reflective hydrant marker shall be posted on an approved post, three (3) feet from the hydrant It 1 Page Four Fire Dept Ref N SPECIAL NON-STANDARD CONDITIONS: Questions and comments may be directed to FIRE PROTECTION PLANNING County Government Center, Third Floor 385 North Arrowhead Avenue San Bernardino, California 92415-0186 (909) 387-4213' Fax (909) 387-3021 Thank you for your cooperation Sincerely, DAVID J. DRI COLL, Unit Chief Br Steve Faris, Captain Fire Protection Planning gt Od Date Pd �� s { i r ►�iC Ind_ 0 i ._.-- _ K K AC 11031 NITC � �•� 41030 S7, 03 C (1031 5411C 1 1 T 11030 731� � �• / t fP • I_x— 6n�TE x WEX X F C TM / D E N T l A L R/- 7 2 e Al I 4 _ EXS ON, 2 8 'N 277 - 223 - 20 PARCE N rz�c ' -PROPOSED AREA-8 2 O ti Sp Op . r , 1 • flu d' pl . � 1• Lee � w Sorther/J S 00 to 60 deeded /o 90porate docre• NoO rocordolios APN 277- / 8 12-8 5259 11. Pay all capital improvement fees for: a Street b Storm drain c Parks 12 Pay school impaction fees. _ 13 Pay sewer connection fees 14 All improvements shall be designed by persons registered and licensed to perform such work pursuant to the State of California Business and Professions Code, which shall comply with all requirements of the. - Uniform Building Code, National Electric Code, Uniform Mechanical - — Code and the Grand Terrace Municipal Code VB of Page Z oft CALIFORNIA DEPARTMENT OF FORESTMX C E I V E D AND FES 2 6 M ®�� 1 FIRE PROTECTION COUNTY SERVICE AREA 38 FIRE PROTECTION PLANNING COUNTY GOVERNMENT CENTER - or 385 NORTH ARROWHEAD AVENUE, THIRD FLOOR SAN BERNARDINO, CA 92415-0186 1909) 3874213 • FAX (909) 387-3021 GRAND TERRACE FIRE DEPARTMENT CONDITIONS Date_ -- To. C - Location 2 ' 20 to W wig Community -low Fire Dept. Ref No $AN BERNAROINO COUNTY FORESTRY CSA 38 'THE FOLLOWING CIRCLED CONDITIONS APPLY TO YOUR PROJECT: On all group division 3 occupancies, single family dwellings, duplexes, and manufactured homes, the fire department must perform a site inspection final when all conditions of approval have been completd •1. :Ite road maintenance, including but not limited to grading and snow removal, shall be pr en documentation shall be submitted to the fire department -having lunsd!0on Private fire access roads shall provide an all weather surface with a minimum paving width of twenty (20) feet. - 2. ater systems designed to meet the required fire flow of this development -shall be a by the fire department having junsdiction The developer -shall famish the fire department -vhth two (2) copies of the water system improvement plan for approv_ai, _ ystems shall be i 1 -The- required fire flow shall be determined by the appropnate ca-lculgtidh, using -the San Bernardino County "Guide For the Determination of Fire Flow" Water sysTems shall have minimum eight (8) inch mains, six (6) inch nsers Fire Flow required dqv C @ 20 psi Tested atZ 69 @ 20 psi. Page Three 7 1 � Fire Dept Ref No BP F-8 An approved turnaround shall be provided at the end of fifty (150) feet or more in length Cul-de-sac length shall not excee as identified in the development code and approved by the fire chic_ ( ) See attached diagram of approved turnarounds THE FOLLOWING CONDITIONS SHALL BE COMPLETED PRIOR TO OCCUPANCY: nstreet address shall be posted with a minimum of four (4) inch numbers, visible #rom t during the hours of darkness the numbers shall be low voltage, automatically internally illuminated Posted numbers shall contrast with their background and be legible from the street in accordance with the Uniform Fire Code -- Where building setbacks exceed one hundred (100) feet from the road, additional four (4) inch numbers shall be displayed at the property access, non -illuminated, but contrasting their - background- O F 9A. Prior to final inspection, commercial or iridustnal-buildings shall post street addresses - - with a minimum of eight (8) inch numbers Street addresses shall be visible from the street and during the hours of darkness, they shall be automatically illuminated Where building setbacks exceed one hundred (100) feet from the roadway, additional non- J.1,1uminated, contrasting sic (6) inch numbers shall be displayed at the property access entrance Oaq)uid very chimney used in conjunction with any fireplace or any heating appliance in which 0 fuel is used shall be maintained with an approved spark arrester it shall be constructed of stainless steel, copper, or brass, woven galvanized wire mesh, twelve (12) gage minimums of three -eighths (318) inch minimum to one-half (IQ) inch maximum openings, as per County Code 3381. The mesh shall be visible from the ground No decorator caps allowed O F-11. The development and each phase thereof shall have two (2) points of vehicular access for fire and other emergency equipment, and for routes of escape which will safely handle evacuations as required by the Development Code O F-12. Private roadways which exceed one hundred fifty (150) feet in length shall be approved by the fire department having Jurisdiction, and shall be extended to within one hundred fifty (150) feet of, and shall give reasonable access to all portions of the exterior walls of the first story of any building An access road shall be provided within fifty (50) feet of all buildings 4 the natural grade between the access road and the building is in excess of thirty (30) percent. Where the access road can not be provided, a fire protection system shall be provided as required and approved by the fire department O F-13 approved fire department lock is required on all gates If any automatic electnc aces are used, they require an approved lock switch. Contact this office for lock applications SAN BERNADINO FIRE DEPARTMENT H Y D R A N T F L 0 W S Y S T E M Flow Test Data for: Residual Hydrant 95-06 GT Make Unknown Date 07/31/1995 Time 10:00 Location 12519 MIRADO X VAN BUREN GT Main Size Test Reason - --- - - Flow Duration min Tester RON - (4-Anle # * # t • f t : t t FLOW HYDRANTS * t t -� t t * • --1------2------ 3--- ---4--- o..'tic Pressure ID 70.0 psi Make Diameter 2- 1n /2In - - - Residual Pressure Coefficient 0.950 - - -- 50.0 psi Pitot Gage # Reading 50.0 psi - - - Projected Flows. Flow 1252 gpm * 20 psi 2053 gpm * 10 psi 2266 $Pm Total Flow 1252 gpm=- Remarks - - 6 `e CALIFORNIA DEPARTMENT OF FORESTRY FIRE PROTECTION `v*0 COUN[Y SERVICE MVep , FIRE PROTECTION PLANNING COUNTY GOVERNIvfNT CENTER 385 NORTH ARROWHEAD AVENUE, SAN 13ERNARDINO, CA 92415-0186 (909) 3874213 • FAX (909) 387-3021 THEM FLOOR I" - r-1 T r RISND TE GRAND TERRACE FIRE DEPARTMENT CONDITIONS Date /2--f 6 Commun Fire Dept "HE FOLLOWING CIRCLED CONDITIONS APPLY TO YOUR PROJECT: On all group division 3 occupancies, single family dwellings, duplexes, and manufactured homes, the fire department must perform a site inspection final when all conditions of approval have been completd - R rivate road maintenance, including but not limited to grading and snowremoval, shall be - Written documentation shall be submitted to, the fire department having junsdiction = Private fire access roads shall provide an all weather surface with a minimum paving width of twenty (20) feet. ater systems designed to meet the required fire flow of this development shalt be--- _ _- a by the fire department having jurisdiction. The developer_shall-fumrsh1hefire department with two (2) copies of the water system improvement plan for approval- Water systems shalt be - omrational and approved the fire department prior -to any framing construction occurrincr =The = - required fire flow shall be determined by the appropnatwCalculawa -wing the San Bernardino County "Guide For the Determination of Fire Flow" Watlysterns shall have minimum eight (8) inch mains, six (6) inch risers. Fire Flow required 20 psi Tested at Z Q 20 psi. page Three Fire Dept Ref No � 0 � r Sp F-8. An approved turnaround shall be provided at the end of actl roadwa on re and fifty (150) feet or more in length Cul-de-sac length shall not excee six �b�b oE��t, a cept as identified in the development code and approved by the fire chie ( ) See attached diagram of approved turnarounds THE F LLOWING CONDITIONS SHALL BE COMPLETED PRIOR TO OCCUPANCY: 0 F 9. street address shall be posted with a minimum of four (4) inch numbers, visible from F e s eet and during the hours of darkness the numbers shall be low voltage, automatically - ,ntwnally illuminated Posted numbers shall contrast with their background and be legible from the street in accordance with the Uniform Fire Code Where building setbacks exceed one hundred 0 00) feet from the road, additional four (4) inch numbers shall be displayed at the property access, non -illuminated, but contrasting their - background. O F-9X Prior to final inspection, commercial or industrial buildings shall post street addresses with a minimum of eight (8) inch numbers Street addresses shall be visible from the street and during the hours of darkness, they shall be automatically illuminated Where building setbacks exceed one hundred (100) feet from the roadway, additwnal non - illuminated, contrasting six (6) inch numbers shall be displayed at the property access entrance `~J or r Every chimney used m conjunction with any fireplace or any heating appliance in which sot' a liquid fuel is used shall be maintained %nth an approved spark arrester It shall be constructed of stainless steel, copper, or brass, woven galvanized wire mesh, twelve (12) gage minimum of three -eighths (3/8) inch minimum to one-half (1/2) inch maximum openings, as per County Code 3381 The mesh shall be visible from the ground No decorator caps allowed. O F-11. The development and each phase thereof shall have two (2) points of vehicular access for fire and other emergency equipment, aril for routes of escape which will safely handle evacuations as required by the Development Code O F-12. Private roadways which exceed one hundred fifty (150) feet in length shall be approved by the fire department having jurisdiction, and shall be extended to within one hundred fifty (ISO) feet of, and shall give reasonable access to all portions of the exterior walls of the first story of any building An access road shall be provided within fifty (50) feet of all buildings if the natural grade between the access road and the building is in excess of thirty (30) percent. Where the access road can not be provided, a fire protection system shall be provided as required and approved by the fire department Zkjapproved fire department lock is required on all gates If any automatic electric ates are used, they require an approved lock switch. Contact this office for lock applications. bAN BERNADINO FIRE DEPARTMEIrf H Y D R A N T F L 0 W S Y S T E M Flow Test Data for: 00 Residual Hydrant 95-06 GT Make Unknown Date 07/31/1995 Time 10:00 Location 12519 MIRADO X VAN BUREN GT Main Size Test Reason Flow Duration min Tester RON Gage # t : • t * t t * t * FLOW HYDRANTS t t t * * * t ---1------2--- --- 3------4--- t,__._'.ic Pressure ID 70.0 psi Make Unknown Diameter 2- 1/2 In Residual Pressure Coefficient 0.950 50.0 psi Pitot Gage # Reading 50.0 psi Projected Flows: Flow 1252 gpm • 20 psi : =' -'An • 10 psi Jpm Total Flow 1252 gpm Remarks 6f ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, REGULATING THE SALE AND DISCHARGE OF FIREWORKS v THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS Section 1: Dates and Hours of Sale and Discharge - Safe and sane fireworks as defined by Section 12529 of the Health and Safety Code of the state may be sold and Aischarged within the City during the period beginning at twelve noon on the 28th day of June and ending at eleven fifty-nme p in on the 5th day of July, 1997 pursuant to the provisions of this chapter and not otherwise Section 2: License - Reguu-ed - Except as provided in this chapter, it is unlawful for any person to offer for sale or sell at retail any fireworks of any kind in the City without having first applied for and received a license therefor This chapter shall supersede Uniform Fire Code Section 78 102 as to Safe and Sane Fireworks Section 3: i ice= - Land Use Application - Public Liab lU Insurance - All applications for a license to sell fireworks shall. A Be made in writing accompanied by a license fee of fifty dollars and a Land Use Application fee of $33 submitted to the Community Development Department The fees are not for the purpose of revenue, but will be used to defray the costs of application processing, inspection and supervision B Set forth the proposed location of the fireworks stand applied for The stands must be on private property located in the commercial and mdustnal or manufacturing zones and the written permission of the owner of record or lessee must accompany the apphcation according to Zoning Code Section 18 73 211 T=porary Uses Allowed. = - _ - - - C Be accompanied by an assurance that if the license is issued to applicant, applicant shall, at the tune of receipt of the license, deliver to the City Clerk's office one hundred thousand/three hundred thousand dollars public lea_ bihty and fifty thousand dollars property damage insurance policies with riders attached to the policies designating the City as an additional assured under this chapter, and a copy of the- requisite permit from the State Fire Marshal D Be routed to the Fire Ciuef, Building and Safety Dtrwtort and the _Sheriffs - Department via the Land Use Application The Community- Development Department will evaluate the location of the fireworks stand and related issues COUNCIL AGENDA MM # ; A 4 ORDINANCE NO. PAGE 3 C It is unlawful for the licensee organization to pay any consideration to any person for selling or otherwise participating in the sale of fireworks at such stand Section 7: Temporary Fireworks Stands - All retail sales of safe and sane fireworks shall be permitted only from within a temporary fireworks stand, and sales from any other building or structure is hereby prohibited Temporary stands shall be subject to the following provisions A No fireworks stand shall be located within twenty-five feet of any other building nor within one hundred feet of any gasoline pump B Fireworks stands need not comply with the provisions of the building code of the City, provided, however, that all stands shall be erected under the supervision of the Building and Safety Director, who shall require that stands be constructed in a manner that will reasonably insure the safety of attendants and patrons C No stand shall have a floor area in excess of three hundred square feet D Each stand in excess of twenty-four feet in length must have at least two exits Each stand in excess of forty feet in length must have at least three exits spaced approximately equidistance apart, provided, however, that in no case shall the distance between exits exceed twenty-four feet E Each stand shall be provided with two two -and -one-half gallon soda -and -acid or water pressure type fire extinguishers, underwriter approved, in good working order and easily accessible for use in case of fire Section 8: General R xMnments_for_Licensees A All weeds and combustible material shall be cleared from the location of the stand including a distance of at least twenty feet surrounding the stand. B "No Smoking" signs shall be prominently displayed on the fireworks stand C Each stand must have an adult in attendance and in charge thereof while fireworks are stored therein Sleeping or remaining in the stand after close of business each day is forbidden D The sale of fireworks shall not begin before twelve noon on the 28th day of June and shall not continue after twelve midnight on the 5th day of July E All unsold stock and accompanying litter shall be removed from the location by five p m on the 6th day of July F The fireworks stand shall be removed from the temporary location by twelve noon on the 8th day of July, and all accompanying liner shall be cleared from the location by said time and date ORDINANCE NO. PAGE S I, BRENDA STANFELL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 27th day of March, 1997, by the following vote NOES r ABSENT ABSTAIN City Clerk APPROVED AS TO FORM City Attorney Community Services Department Staff Report - - CRA ITEM () COUNCIL ITEM (XX) MEETING DATE March 28, 1997 SUBJECT HOUSEHOLD HAZARDOUS WASTE AGREEMENT - - - - - --- FUNDING REQUIRED XX DISCUSSION: For over ten years, the City of Grand Terrace has contracted with the County_of San Bernardino for the collection of Household Hazardous Waste The existing -agreement with the County is due to expire in June, and the County is requesting a renewal -- agreement which will span a period of five years, until June 30, 2002 Annually, Grand Terrace residents deposit over 2,000 household hazardous waste items at the County Collection Site in San Bernardino This amounts to over 20,000 pounds of both solid and liquid material which must be disposed of through either recycling or at a �l hazardous waste dump site Under the County Program, the services include safe collection, recycling, treatment and evaluation of wastes and disposal The County also provides periodic "round -ups" to collect waste and has an extensive public education campaign which the City receives considerable benefits The proposed contract is for five years at a rate of $9,800 annually, vtannuaT - - —'- adjustments based on the consumer price index The costs for this program are paid by residents in their trash bill, with the collection of 20 cents per month RECOMMENDATION: That the City Council approve an AGREEMENT BETWEEN THE SAN BERNARDINO COUNTY SERVICE AREA 70 CONSOLIDATED FIRE DISTRICT (CSA 70 CFD) AND THE CITY OF GRAND TERRACE FOR_H9_ USEH_OLD HAZARDOUS S WASTE_ COLLECTION SERVICES FISCAL IMPACT: $9,800 plus CPI adjustments annually Amount is collected from r= residents on their monthly trash bill - - - ---- - — - -- _ - ATTACHMENT: Household Hazardous Waste Agreement -- COUNCIL AGENDA rrEes48A i FOR COUNTY USE ONLY County of San Bernardino F A S STANDARD CONTRACT E New V� C XY " 4 Dept Contract Number X ]SCI A County Department oun y ery ce Dept Orgn Contractor's Ucense No Area 70 Consolidated Fire District County Department Contract Representative Ph Ext Amount of Contract Carolyn Gettman 387-5944 Fund Dept Organization Appr Obj/Rev Source Activity GRC/PROD/JOB Number SK% 1 106 160 9800 I - --- - Cotnnodrty Code Estimated Payment Total by Fiscal Year _ FY Amount 1/0 FY Amount 1/D Project Name Household Hazardous Waste Agent. without Collection Center T CONTRACT Is entered Into In the State of California by and between the County of San Bernardino, hereinafter called the County, and s Name CITY OF GRAND TERRACE Address 22796 BARTON ROAD GRAND TERRACE CA 92324 Phone Birth Date 824-6621 Federal ID No or Social Security No hereinafter called- CITY 95-3316135 IT IS HEREBY AGREED AS FOLLOWS (Use space below and additional bond sheets Set forth service to be rendered amount to be paid manner of payment time for performance or completion determination of satisfactory performance and cause for termination other terms and conditions and attach plans specifications and addenda if any ) FOR CITIES WITHOUT A COLLECTION CENTER HOUSEHOLD HAZARDOUS WASTE AGREEMENT - IT IS HEREBY AGREED TO AS FOLLOWS: This agreement is made and entered Into between the San -Bernardino County Service Area 70 Consolidated Fire District (CSA 70 CFD), hereinafter referred to as `County and the City of Grand Terrace hereinafter referred to as the 'City RECITALS: WHEREAS, the California Public Resources Code requires Cities and -Counties to prepare a Household Hazardous Waste Element which identifies a_=�rogr_am for_ths _safe= collection, recycling, treatment and disposal of hazardous wastes which ark generated by households in -the city or county and which should be separated from the solid was-te stream, WHEREAS, the County of San Bemardino and each of the Cities in the County have developed household Hazardous Waste Elements (HHWE) which identify a countywide cooperative program for the management of Household Hazardous Waste, and, '2 123 1 OOC Ae, ' Pace 1 & 4 Y , r Policies Primary and Non -Contributory - All policies mired above are to be primary and non-contributory with any insurance or self-4nsuranoe programs carried or administered by the County Proof of Coverage - City shall immediately fumish certificates of insurance to the County Department administenng the contract evidencing the insurance coverage, including endorsements, above required pnor to the commencement of performance of services hereunder, which certificates shall provide that such insurance shall not be terminated or expire Mnthout thirty (30) days written notice to the Department, and City shall maintain such insurance from the time City commences performance of services hereunder until the completion of such services Within sixty (60) days of the commencement of this Agreement, the City shall furnish certified copies of the policies and all endorsements. T� Insurance Review - The above insurance requirements are subject to periodic review by the County The County's Risk Manager is authorized, but not required, to reduce or waive any of the above insurance requirements whenever the Risk Manager determines that any of the above insurance is not available, is unreasonably priced, or is not needed to protect the interests of the County in addition, if the Risk Manager determines that heretofore unreasonably priced or unavailable types of insurance coverage or coverage limits become reasonably priced or available, the Risk Manager is authorized, but not required, to change the above insurance requirements to require additional types of insurance coverage or higher coverage limits, provided that any such change is reasonable in light of past claims against the County, inflation, or any other item reasonably related to the County's risk. Any such reduction or waiver for the entire term of the Agreement and any change requiring additional types of insurance coverage or higher coverage limits must be made by amendment to this Agreement Town agrees to execute any such amendment within thirty (30) days of receipt 4 Contract Compliance - City agrees to comply with the provisions of the Affirmative Action Compliance Program of the County of San Bernardino and rules and regulations adopted pursuant thereto Executive orders 11246, 11375, 11625, 12138, 12432, 12250, True Vil of the Civil Rights Act of 1964, the California Farr Employment Practice Act, California Public Contracts Code 2000 and the San Bernardino County MMBE Policy No 11-15, and other applicable Federal, State and County laws, regulations and policies relating to equal employment and contracting opportunities, including laws and regulations hereafter enacted Information on these rules and regulations may be obtained from the Contract Compliance Officer of the County of San Bernardino at (909) 386-8689 RESPONSIBILITIES AND DUTIES OF THE COUNTY 5 The County will continue to operate a comprehensive Household Hazardous Waste Program for the safe collection, recycling treatment and disposal of household hazardous waste The County program shall be based on a Central Processing Facility and a regional network of collection centers sited so as to provide safe, convenient service to the public in a cost-effective manner Page 3