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04/24/1997FILE COPY 22795 Barton Road Grand Terrace f California 92313-5295 L. Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909)783-2600 Byron R Matteson Mayor e Dan Buchanan Mayor Pro Tempore d Herman Hilkey Jim Smgley Lee Ann Garcia Council Members Thomas J Schwab City Manager April 24, 1997 CITY OF GRAND TERRACE Regular Meetmgs 2nd and 4th Thursday - 6.00 p m Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 1 CITY COUNCIL CHAMBERS APRIL 24, 1997 GRAND TERRACE CIVIC CENTER 6 00 P M 22795 Barton Road TIE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISADJUMS ACT OF 1990. IF YOU REQVM SPECIAL ASSISTANCE TO PARTICIPATE IN THIS ME WQ, PLEASE CALL TIIE CITY CLERK'S OFFICE AT (909) 8246621 AT IFAST 49HOURS PRI€1R TO * Call to Order - * Invocation - Pastor Salim Ehas, Azure Hills Seventh-Day Adventist Church * Pledge of Allegiance - * Roll Call - AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY Approve 1. Approval of 04-08-97 Minutes Approval of Check Register CRA042497 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONIL VENE CITY COUNCIL MEETING 1 Items to Delete 2. SPECIAL PRESENTATIONS A. Recycling Family of the Month - March 1997 B Proclamation - Sod and Water Stewardship Week - Apnl 27 - May 4, 1997 C. Proclamation - Toddy Immunization Month - May 1997 D. Terrace Hills Middle School, Ray Bunnell, Principal 3 CONSENT CALENDAR Tke following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. Approve A. Approve Check Register No 042497 B. Ratify 04-24-97 CRA Action C. Wuve Full Reading of Ordinances on Agenda D. Approval of 04-08-97 Minutes Approve PENDING C RA APPROVAL CITY OF GRAND TERRACE l 1.1 Y Y : • �, �.r • ��l.Jl4_ SPECIAL MEETING - APRIL 8, 1997 A special meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on April 8, 1997, at 6 00 p m PRESENT: Dan Buchanan, Vice -Chairman Herman Hdkey, Agency Member Jim Singley, Agency Member Lee Ann Garcia, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, Agency Secretary Bernard Simon, Finance Director Patnzia Materassi, Community Development Director Virgil Barham, Building and Safety Director ABSENT: Byron Matteson, Chairman Lt Mike Howell, Sheriff s Department John Harper, City Attorney APPROVAL OF MARCH 27, 1997 CRA MINUTES CRA-97-13 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER HILKEY, CARRIED 440-l-0 (CHAIRMAN MATTESON WAS ABSENT), to approve the March 27, 1997 CRA Minutes APPROVAL OF CHECK REGISTER NO CRA040897 CRA-97-14 MOTION BY AGENCY MEMBER HILKEY, SECOND BY AGENCY MEMBER GARCIA, CARRIED 44)-l-0 (CHAIRMAN MATTESON WAS ABSENT'), to approve Check Register No CRA040897. Vice -Chairman Buchanan adjourned the Community Redevelopment Agency Meeting at 6.10 pm SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAUMIAN of the Community Redevelopment Agency of the City of Grand Terrace C R A AamA nw N0. 1 s 4 a PEND= C I ► I CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: APRIL 24, 2997 CHECK REGISTER NO: 042497 OUTSTANDING DEMANDS AS OF: APRIL 24, 1997 DES IPTIOV PAGE 1 P11778 PACIFICARE OF CALIFORNIA HEALTH INSURANCE FOR APRIL, 1997 51088 P11779 INLAND COUNTIES INSURANCE LIFE INSURANCE FOR APRIL, 1997 3843 P11780 STATE COMPENSATION INS FUND WORKERS' COMPENSATION INS, MARCH, 1997 21812 P11782 PRUDENTIAL SERVICE BUREAU HEALTH NErMRK INS. FOR APRIL, 1997 `' . "'c i ; <, -� 90 88 P11795 CALLISON CONSTRUCTION PROGRESS PAYMENT FOR REHABILITATION"'''`� AT 22113 RAVEN WAY 14.715.00 37905 DAN BUCHANAN STIPENDS FOR APRIL, 1997 15000 37913 RAUL COLUNGA PLANNING INTERN, 3124-4/4197 24000 37917 DANKA OFFICE IMAGING COMPANY MAINTENANCEWSAGE FOR KODAK COPIER 5651 37926 EXPERIAN TRW PROPERTY DATWMAPS, BUILDING & SAFETY 39028 37928 C G GANN DEMOLITION, INC FINAL PAYMENT FOR DEMOLITION OF STRUCTURE AT 12WO MT VERNON 56000 37929 LEE ANN GARCIA STIPENDS FOR APRIL, 1997 ' ' 150 00 37931 GOLIHER CABINETS, INC INSTALL CABINETS, BUILDING & SAFELY BUILDING 17500 37932 CITY OF GRAND TERRACE WASTE WATER DISPOSAL SERVICES, 21920 GRAND TERRACE ROAD�'k�;14'43 37936 HERMAN HILKEY STIPENDS FOR APRIL, 1997 15000 37945 BYRON MATTESON STIPENDS FOR APRIL, 1997 160.00 37951 PACIFIC BELL PHONE FOR HOUSING REHABILITATION PROGRAM `t `38 94 37953 PETTY CASH REIMBURSE PETTY'CASH � ' � "'� - 968 37959 RIVERSIDE HIGHLAND WATER COMPANY WATER FOR HOUSES UNDER REHABILITATION 342.70 37970 JAMES SINGLEY 4 STIPENDS FOR APRIL, 1997 150.00 'ix IlIM-1717/T a ardclkm F �1 r� ram- - tom. '3: f..•+lid. �t. .�./' `,�f _ ! / � / ► � s - ► n r:T & r i I Flrlf I I'd - I '17 ZZ F 4 M- C"M9 �liViViVi�i��_ _ Jk=„� ��,.`'��= r,��Ylr'� nENDING CITY PAGE 1 C NCIL APPROVAL CITY OF GRAND TERRACE DATE: APRIL 24, 1997 OUTSTANDING DEMANDS AS OF: MCKNO. VENDOR P11775 SOUTHERN CA GAS COMPANY P11776 COMCAST CABLEVISION P11777 VISA JOSE HERNANDEZ P11778 PACIFICARE OF CALIFORNIA P11779 INLAND COUNTIES INSURANCE SERVICES P11780 STATE COMPENSATION INS FUND P11781 STANDARD INSURANCE COMPANY P11782 PRUDENTIAL SERVICE BUREAU P11783 SOUTHERN CA GAS COMPANY P11784 COMCAST CABLEVISION P11785 CATALINA VARELA P11786 JOHN DONLEVY P11787 COUNTY OF SAN BERNARDINO n O P11788 SOUTHERN CA GAS COMPANY C P11789 COMCAST CABLEVISION 77 P11790 CCPOA REGION IV CONFERENCE Ir P11791 SOUTHERN CA GAS COMPANY P11792 COMCAST CABLEVISION P11793 SOUTHERN CA GAS COMPANY P11794 COMCAST CABLEVISION P11796 SOUTHERN CA GAS COMPANY P11797 COMCAST CABLEVISION 37902 ADDINGTON CONSULTING l 37903 MATTHEW ADDINGTON CHECK REGISTER NO: APRIL 24.1997 CASH PAYMENTS FOR 4/2/97 CASH PAYMENTS FOR 4/2/97 MEETING, CompuServe, INTERNET SERVICE, AIRLINE VOUCHERS, AND COMPUTER SUPPLIES/MATERIAL HEALTH INSURANCE FOR APRIL, 1997 LIFE, DENTAL & VISION INSURANCE FOR APRIL, 1997 WORKERS' COMPENSATION INSURANCE FOR MARCH, 1997 DISABILITY INSURANCE FOR APRIL, 1997 HEALTH NETWORK INSURANCE FOR APRIL, 1997 CASH PAYMENTS FOR 4/4/97 CASH PAYMENTS FOR 4/4/97 BIRTHDAY BONUS REIMBURSEMENT FOR EMERGENCY SEWER SUPPLIES BOOKING FEES, JULY, 1990-DECEMBER, 1995 CASH PAYMENTS FOR 4/8/97 CASH PAYMENTS FOR 4/8/97 REGISTRATION FOR CONFERENCE, CRIME PREVENTION CASH PAYMENTS FOR 4/10/97 CASH PAYMENTS FOR 4/10/97 CASH PAYMENTS FOR 4/14/97 CASH PAYMENTS FOR 4/14/97 CASH PAYMENTS FOR 4/16/97 CASH PAYMENTS FOR 4/16/97 ENGINEERING SERVICES FOR MARCH, 1997 PLANNING COMMISSION MEETING, 4/3/97 042497 18389 12728 83289 6,66668 1,10291 1,42242 83123 70318 32528 20797 5000 22077 17,289 60 38604 10089 7500 29306 24591 28904 9963 71914 17474 1.98000 5000 t yt PAGE 3 DATE: APRIL 24, 1997 OUTSTANDING DEMANDS AS OF: 37933 H P FARBER & COMPANY, INC 37934 HARPER & BURNS LLPN 37935 TAMMY HAYWARD 37936 HERMAN HILKEY 37937 HOSE MAN, INC 37938 HOUSTON HARRIS 37939 HUMAN COMPUTER 37940 MOIRE HUSS 37941 HYDRO-SCAPE PRODUCTS 37942 INMARK 37943 INTERSTATE BRANDS CORP 37944 LA PASTA ITALIA 37945 BYRON MATTESON 37946 MISCO 37947 CITY OF MONTEREY PARK 37948 NORCAUSAN BERNARDINO 37949 OFFICE DEPOT 37950 ORIENTAL TRADING COMPANY 37951 PACIFIC BELL 37952 PAGENET 37953 PETTY CASH ,37954 PETTY CASH 37955 KATHY PIERSON 37956 QUALITY AUTOMOTIVE 37957 BUD RICKERTS ART CENTER CITY OF GRAND TERRACE CHECK REGISTER NO: 042497 APRIL 24,1997 PROGRAM SUPPLIES FOR CHILD CARE 3333 LEGAL SERVICES FOR MARCH, 1997 9,529 80 INSTRUCTOR, KARATE/TODDLERATE 28400 STIPENDS FOR APRIL, 1997 30000 SPRAYER HOSE, MAINTENANCE 4526 SEWER CLEANING 2.22750 COMPUTER, EMPLOYEE PURCHASE 2,200 26 PLANNING COMMISSION MEETING, 4/3/97 5000 IRRIGATION SUPPLIES FOR PARKS AND CIVIC CENTER 37343 NAME PLATE, COUNCIL CHAMBERS 1078 BAKERY GOODS FOR CHILD CARE 2432 FOOD, BUSINESS DEVELOPMENT MEETING 2903 STIPENDS FOR APRIL, 1997 30000 EXTERNAL MODEM, PLANNING DEPARTMENT 16757 DONATION, CRIME PREVENTION UNIT 35000 DONATION, WASTE PREVENTION PUBLICATION 50000 OFFICE SUPPLIES 11216 PROGRAM SUPPLIES, CHILD CARE 19650 PHONES FOR CITY OWNED FACILITIES 37944 AIR TIME/MAINT, PAGER 1150 REIMBURSE GENERAL PETTY CASH -FINANCE DEPARTMENT 4539 REIMBURSE PETTY CASH -CHILD CARE 21084 INSTRUCTOR, GYMNASTICS/TINY TUMBLERS 84942 REPAIRS, CITY VAN 75569 SUPPLIES FOR FAIR 25719 rM%JL �J CITY OF GRAND TERRACE DATE: APRIL 24, 1997 OUTSTANDING DEMANDS AS OF: CHECK NO. VENDOR 37982 DAVIS WASDEN, INC 37983 WEST INFORMATION PUBLISHING 37984 WESTERN EXTERMINATORS 37985 DOUG WILSON 37986 XEROX CORPORATION 37987 XEROX CORPORATION CHECK REGISTER NO 042497 APRIL 24, 1997 DESCRIPTION RETENTION, STORM DRAIN PROJECT/SEWER CLOG REPAIRS CA LEGISLATIVE UPDATES PEST CONTROL FOR CITY OWNED FACILITIES PLANNING COMMISSION MEETING, 4/3/97 MAINT/USAGE FOR XEROX COPIER MAINTENANCE FOR XEROX COPIER PAYROLL FOR MARCH, 1997 TOTAL• I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY BERNARD SIMON FINANCE DIRECTOR AMOUNT 10,032 03 13500 15500 5000 31914 19859 129,123.37 370,800 05 CITY OF GRAND TERRACE PENDING CITY CITY COUNCIL MgM COUNCIL APPROVAL SPECIAL COUNCIL MEETING - APRIL 8. 1997 A special meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on April 8, 1997 at 6 00 p m PRESENT: Dan Buchanan, Mayor Pro Tem Herman Hilkey, Councilmember Jim Singley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Pauma Materassi, Community Development Director Virgil Barham, Building and Safety Director ABSENT: Byron Matteson, Mayor Lt Mike Howell, Sheriffs Department John Harper, City Attorney The meeting was opened with the Pledge of Allegiance led by Councilmember Herman Hilkey CONSENT CALENDAR CC-97-32 MOTION BY COUNCILMEMBER GARCIA, SECOND BY COUNCELMEMBER SINGLEY, CARRIED 4-0-1-0 (MAYOR MATTESON WAS ABSENT), to approve the following consent calendar with the removal of items 3E and 3F 3A Approval of check Register No 040897 3B Ratify 04-08-97 CRA Action 3C Waive Full Reading of Ordinances on Agenda 3D Approval of 03-27-97 Minutes 3G Budget Request- Emergency Operations Committee - Transfer Funds to Purchase Communications Equipment ITEMS REMOVED FROM THE CONSENT CALENDAR 3E Resolution Amending Regular Meeting Day for the EmgMency Operarions Committee CC-97-33 MOTION BY COUNCILMEMBER GARCIA, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-0-1-0 (MAYOR MATTESON WAS ABSENT), to approve Consent Calendar Item 3E a Resolution Amending the Regular Meeting Day for the Emergency Operations Committee (Changing the regular meeting day from the third Tuesday of the month to the first Monday COUNCIL AGENDA ITEM #JL- Council Minutes Apn18, 1997 Page 3 regarding the billboards and the billboard committee Cguncilmember Garcia, reported that she also attended the Easter Egg Hunt put on by the City and thanked the Recreation Department and all of the volunteers who put their time and effort into the event She also reported that she attended the Mock Interviews at Colton High School, which she found to be very enjoyable She stated that there will be a rare book auction on April 18, 1997 from 6 00 p m to 9 00 p m in the Grand Terrace Meeting Room The Art Show put on by the Historical and Cultural Activities Committee will be held on May 4. She reported that the General plan Task Force is moving along and they will be making a presentation on May 1, 1997 to the Planning Comnussion Mayor Pro Tem Buchanan, stated that the Board of Supervisors has deferred the discussion regarding the Fire Consolidation issue until April 22, 1997 He stated that each Councilmember should have received a copy of the letter that he sent to the members of the Board addressing the concerns of the City of Grand Terrace regarding the fire consolidation issue NEW BUSINESS 8A Budget Pnontizatton Discussion 1 Mayor Pro Tem Buchanan, stated that this item was placed on the agenda at the request Of Councilmember Garcia Councilmember Garcia, stated that she met with City Manager Schwab in order to go over the budget and shared with him some of the ideas that she has She felt that it was important that the Council begin discussion on the issues that Council feels should be a pnonty with regards to the budget She stated that the following is a list of things that she feels are important issues Importance of having a vision of our Community and having a long range plan (Mission Statement) This is being done through the General Plan Task Force, however, the Task Force as it is currently composed is primarily an extension of staff and is not a vision making body 2 Would like each department to list their goals and objectives of what they would like to achieve throughout the year 3 More training for staff and the volunteers in the community 4 Would like to see Grand Terrace Days not only as a safety fair but as a celebration of city pride 5. Technology Plan 6 Coordinated Economic Development Plan Council Minutes Apnl 8, 1997 Page 5 Councilmember Hilkev, stated that the intent of the General Plan Task Force is to make the General Plan. He feels that what should come from the task force is recommendations regarding zoning, traffic, and things that we could have control of as a City. A second issue could be the creative ideas He feels that the creative ideas can be taken out of the General Plan and brought before the Council at the next meeting for discussion CgmmuniDevelooment Ihrector Materassi, stated that a summary of the entire General Plan Task Force will be brought before the Planning Commission on May 1, 1997 Councilor mber Hilkey, stated that the parking is only an issue during large events any other time it is not a problem Mayor Pro Tem Buchanan, stated that the Agenda item was for budget pnontization and we are discussing giving staff direction for emphasizing the priority of the preparation of the General Plan He feels that it is very clear from the discussion that the Council would like to see a higher priority placed on the progression and finalization of the General Plan Task Force report and recommendation to the Planning Commission and City Council. He feels that the appropriate forum for the initial discussion of a vision or mission statement of an overall community should take place once the General Plan process is completed Once the report is given to the Council they should keep in mind that having a long term goal and mission and Community Vision is an important element He feels that the entire Council has somewhat the same ideas for the long-term vision for the community He would like the General Plan Task Force to make their report to the Council and then he would like the Council to look at it and determine whether there is adequate feed back in order to adopt some type of vision or does the process need to be expanded He feels that Council should honor the enormous amount of time that the members of the General Plan Task Force has put into this and allow them to finish it and have an opportunity to give the Council their vision of what they see for the community He would like to see the General Plan Task Force move up on the priority list They would like to see long-term goals Councilmember Garcia, stated that she liked the idea of taking out the creative ideas and bringing them before Council on a regular basis. Councilmember Hilkev, stated that the General Plan is simply the zoning, transportation, circulation, park and recreation, etc Community De. velopment Director Materassi, stated that the General Plan is updated not only to update the data and the twenty-year goals of the City it is also a quality of life document Councilmember HiLW, stated that he feels that the items that are included in the General Plan can go on without interfacing with the budget The creative items that are put in the General Plan could be included in the budget process. Community Develooment Director Materassi, stated that through the discussion of the Council Minutes Apnl 8, 1997 Page 7 be at a presentation that when the Planning Commission will be taking action. The Council is asking the Planning Commission for their input and discussion Councilmember Sinelev, feels that it would be inappropriate for the Council to be at the meeting Mayor Pro Tem Buchanan, stated that if the presentation is purely a presentation and r feedback workshop he is not sure that it would be inappropriate. He expressed his .� concern with stepping on the toes and stifling any input of the General Plan Task Force or from the Planning Commission Councilmember Garda, stated that she felt the Planning Commission would like to have the Council there at the presentation Councilmember Hilkey, questioned whether they were going to vote on the General Plan Community Development Director Materassi, responded in the negative Mayor Pro Tem Buchanan, questioned whether there was any reason not to save a little bit of time and expedite the process and make the presentation to both bodies at the same time Community Development Director Materassi, stated that they could make a presentation to both bodies Councilmember Singky, expressed his concern with attending the presentation and stifling the Commissioners and their ideas. Councilmember Hilkey, stated that he did not have a problem with the presentation being given to the Planing Commussion and the Council at the same time. Community, Development Director Materassi, said instead of having a meeting a workshop can be planned Councilmember Singlet', recommended that the presentation be given to the Council and have the Planning Commission present so that it can be televised Community Development Director Materassi, stated that if they give the presentation to the City Council they will be slopping the Planning Commission's feedback on the General Plan process and is unsure if they can do that. Mayor Pro Tem Buchanan, stated that a workshop session can be scheduled for both the Planning Commission and the Council and have it televised He questioned City Manager Schwab whether he had input on the issue QV Mn= Schwab, responded that he felt that it would be appropriate as long as the City Council discussion did not take place until after the Planning Commission was done Council Minutes April 8, 1997 Page 9 Councilmember Garcia, questioned whether or not Council was aware that the General Plan Task Force is headed by Community Development Director Materassi and is staff directed and is not directed by the community Councilmember Singlgy, stated that the members of the task force advise Community Development Director Materassi of their ideas and she puts them in technical terms Councilmember Garcia, asked Councilmember Singley how he felt with regards to the goals and objectives of the departments Councilmember Singley, responded that he feels that it is the responsibility of City Manager Schwab to solicit from the department heads Councilmember Garcia, stated that it would be included in the budget document Councilmember Single, stated the City Manager Schwab would take these goals and directives personalize them and bring them to the Council Councilmember Garcia, stated that it was her intent to have this discussion so that their directions can be a part of the process that City Manager Schwab goes through with staff Councilmember Smglev, stated that goals and objectives are good, however, he feels that it is common knowledge of what each department is responsible for Councilmember Garda, gave the example of. "to make sure that all of the business licenses are collected, greater expansion of the City-wide network." Councilmember Sin glev, stated that these are examples of things they currently do Mgyor Pro Tem Buchanan, concurred with Councilmember Singley Councilmember Crarcia, stated that a goal is something extra that they don't already do - something new for that year Councilmember Singley, stated that he feels that publicizing these goals will take away the prerogative of the City Manager to manage his people City Manager Schwab, stated that he doesn't have a problem including goals and objectives. All of the staff have individual goals and to collectively put those as some type of statement along with their programs and services is not a problem Councilmember H flhy, questioned when budget meetings have been scheduled Finance Director Simon, responded that they will set the budget hearings at the next Council meeting Councilmember Hilkex, questioned what time frame staff is looking at. Councd Minutes April 8, 1997 Page 11 date be provided by May 1, 1997 in order for them to be incorporated in the budget process []i That the preliminary budget include specific departmental goals for the year that are budget related 0 That discussion on Grand Terrace Days or the establishment of another event celebrating City pride be deferred until after the budget process 0 Not to take action on the Community Parking issue Mavc r Pro Tem Buchanan, stated that staff and volunteer training, technology plan, and an economic development plan are all worthy goals, however, he feels that they require more staff development for the proposed budget that on a departmental level is essentially finished He stated that each department can explain what their goals are pertaining to training, development or implementation of technology, and economic development if applicable to that department He stated that staff could work on a concept to bring back to Council with regard to how they aught implement technology or an economic development plan above and beyond what is currently being done Councilmember Garcia, stated that a lot of her ideas have come from talking to the City Manager and staff She feels that all of her ideas are not difficult and are things that from a policy level will make the City run more efficiently and provide more services to the residents. 8B Review Policy for Administration of Contracts CC-97-36 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMBMBER GARCIA, CARRIED 4-0-1-0 (MAYOR MATTESON WAS ABSENT), to direct staff to draft a purchasing and contract procedures policy document to bring back to Council for review and adoption including the review of the PERS Contracts and Temporary Employment Contracts ORDER OF ADJOURNMENT Mayor Pro Tern Buchanan adjourned the City Council Meeting at 8 23 p m , until the next Regular CRA/City Council Meeting which is scheduled to be held on Thursday, April 24, 1997 at600pm CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace DEPARTMENT OF E?y`-"` DING & SAFETY, j PUBLIC WORKS AND HOUSING 22795 Barton Road Suite B Grand Terrace California 92313-5295 Civic Center (909) 825-3825 Fax (909) 825-7506 DATE Apnl 18, 1997 WO # 12 555 { :.ti �\p %J{, k vy){ri fhf b}^}N •. •v r ' n CRA O COUNCIL ITEM (X) MEETING DATE Apnl 24, 1997 SUBJECT Bridge - Barton Road at S P R.R. - Seisnuc Retrofit 08-SBd-O-GRTR, STPL2-5421(001) Agreement No 08-5421 & No. 001-M FUNDING REQUIRED _ NO FUNDING REQUIRED XX During the council meeting of February 13, 1997 council approved to execute agreement No 08-5421 and program supplement agreement No 001-1 see attached staff report In compliance with Caltrans requirement to provide a resolution authorizing the official to execute the agreement. We have attached the resolution from our agency to certify and identify the project and authorized officials, for this project STAFF RECOMMENDS THAT THE CITY COUNCIL Approve the attached resolution Attachments COUNCIL AGENDA m3Aa,3E �^ DATE February 3, 1997 WO # 12 555 O�X3COUN,�y � �,T. �yleoVC11 DEPARTMENT OF Fr If' DING & SAFETY, PUBLIC WORKS AND HOUSING 22795 Barton Road Suite B Grand Terrace California 92313-5295 Civic Center (909) 825-3$25 Fax (909) 825-7506 CRA () COUNCIL ITEM (X) MEETING DATE February 13, 1997 SUBJECT Bridge - Barton Road at S.P.RJL - Seismic Retrofit 08-SBd-0-GRTR, STPL2-5421(001) Agreement No. 08-5421 & No 001-M FUNDING REQUIRED _ NO FUNDING REQUIRED C Since October 1994 the State of California Department of Transportation (Caltrans) has been formulating strategies for the state mandated local agency bridge seismic retrofit program A hst of bridges was compiled and local agencies were assigned the responsibility of administermg the projects withm their jurisdiction. In March of 1996 Caltrans conducted a workshop for all the local agencies to attend. At that workshop each agency had to decide if the local agency wanted to design the seismic retrofit of their bridges or have Caltrans do all the design work and the local agency do the admm�stenng of the project. The City of Grand Terrace chose to have Caltrans do the design work. In July of 1996 Caltrans responded to the workshop and requested any and all documents we might have pertaining to the bridge at Barton Road & S P R.R. be sent to their office. The City has comphed and received official authorization and a $10,000 advance agreement for all preliminary work The City Engineer has prepared a report for your review which is attached Approve and execute the State Agreement No. 08-5421 and program supplement Agreement No 001-1 as outlme in City Engineers report. 2 Direct staff to contmue in the administering of this project. Attachments CITY OF GRAND TERRACE � O � PREVENTION COMMITTEE APR 17199i' � >; March 10,1997 COCIERK The Grand Terrace Crone Prevention Committee met for the regular meeting at the Senior Center Meeting was called to order at 610 p in by Chairperson, Phdomene Spisak MEMBERS PRESENT were Philomene Spisak, Chairperson, Brtsy Miller, Vice Chairperson, JoAnn Johnson, Dottie Raborn, Robert Stewart, Jackie Kiacz and Dick Rollms MEMBERS ABSENT - Mike Fasenmyer CITY STAFF/SHEREWS DEPT. -Tonya Nelson, Community Services Officer, Tom Schwab, City Manager and Lt Howell, Sheriffs Dept GUESTS PRESENT- Liz Atkins, Riverside Press AGENDA was approved with no changes Motion by Bitsy Miler and second by Jackie Kiacz MINUTES - Meeting of February 10, 1997 were approved as written. Motion by Bitsy Miller and second by Dick Rollins PUBLIC COMMENT - None CORRESPONDENCE - Covered later under Unfinished Business, item D BUDGET - From a beginning balance of $8302 54, expenditures of $27145, $9 60, $18 26, $10 73 and $11 19 and a correction of minus $18 26, leaving an ending balance of $7999 57 Report given by Dothe Raborn UNFINISHED BUSINESS - A. Community Crime Reporting a This item related to Newspaper reporting and is to be deleted from the agenda. B Installation of banner poles on Barton Road a. Nothing new Just Waiting C Grand Terrace Days a Changes may be made for next year b Focus more on safety Food by scouts, little league, etc Demonstrations by SWAT, bicycle rodeo, emergency operations, housing projects, etc D Red curbs on Pico Street at the Park. a Letter received from City Clerk re approval of painting by City Council b Will be done probably by the week end Remove item from agenda NEW BUSINESS A Budget for 1997-1998? a What's happening? Needs to be agendized next month Needs member participation. COUNCIL aa€NearrEmt5Al U CITY OF GRAND TERRACE CRA ITEM ( ) AGENDA ITEM SUBJECT COUNCIL ITEM (X) MEETING DATE: APREL 24, 1997 REQUEST TO SCHEDULE SPECIAL MEETING FOR BUDGET HEARING FUNDING REQUIRED NO FUNDING REQUIRED XX City staff is in the process of preparing the fiscal year 1997-1998 Budget for both the City and the Community Redevelopment Agency The preliminary budget document will be distributed to the City Council on or about May 13, 1997 Council is requested to designate one evening for a special meeting on the subject of the 1997-1998 Budget Last year's meeting was held on May 28 Staff recommends that Council consider some time between May 19 through May 30, 1997 for the budget session. A calendar has been included for your convenience The City has generally passed a budget resolution at the first or second council meeting in June COUNCIL AGENDA (�-?.F j .c ql- '" n ... ..•aa' \:v m din v 7491 Community Development Department }{r+ v +. Y hX + �.\ \�� V�L \ �\V r � }•�V4 'kCA � V ti h ,( .1 • J x^ � nv F ♦ +{ • i { } 1 1? i + 4v 1 n V\�\ iT. A��\� v %FF� i� • { F Fr f F + ••. Fh} + }• F, )~"v v + { V} n } }+ \ � �`\\\�Vt yVi. `~}ti y,[ v4�f {FrF }V v v{ � y��%1FF { + � �f rF `'t ry v\{\i •}� r n4 ` � ... V \ x. v � er[ 4 1 ~.V ��.�. zV �F��`�t��'`�V \� ``V.V�' f � v\�i.{.{ ' �\�V+i�C��+F/AF'+•v}} + J i %Ni �4,.4 F F � 4F ~ ` `iiCJ �$ k i� }r 'n v +}'• F. h h Fr tii2 { +�1 \ti 1 fK+jyJvf } Miie\ {yYJ /y r}f/er >,,vF v J v {� } '} ''2 C + i n 11 '� { '+ 1 Y F � E`s~\\ 4 •f x��\ n V V '� z 4 � + y v v'}'' > \Y O 4'• + " •. \ v { J} n t {y �' ti a v-,\; s � �txl� fJ�... 3s� R �i 4 ^i: i.J> �., {1 CRA ITEM ( ) COUNCIL ITEM (X ) FUNDING REQUIRED MEETING DATE April 24, 1997 NO FUNDING REQUIRED _X SUBJECT San Bernardino County I-10 "Quick Charge" Electric Vehicle Corridor Community Program RECOMMENDATION Approval of Attached Draft Air Distnct Contract (SCAQMD RFP9596-48) (Attachment A) 7 On June 13, 1996 the City Council approved Resolution 96-13, endorsing the and mitiatmg the San Bemardmo County I-10 Electric Vehicle Corridor Community Program This project comprises five cities along I-10 Freeway corridor in San Bernardino County (Colton, Fontana, Grand Terrace, Montclair, Rialto), SANBAG and Edison EV The project participants will install " Quick Charge" electric charging stations in their perspective areas The "Quick Charge" charging station will use equipment that has been tested and approved by Underwriters Laboratory to ensure public safety Initially the charging stations will use the Delco Magne Chargena inductive charging unit, which transfers electricity to the car using magnetic coils therefore there is no exposed electncal contacts in either the car or the charger Tlus system uses a 240 volt electric supply circuit similar to those that provide power to electric clothes dryer and some air conditioning units This is a discretionary grant award derived from motor vehicle decretionary funds authorized by AB2766 The project was approved by the South Coast Air Quality Management District in the summer of 1996, with minor revisions from the Districts Technical Advisory Committee Our multijunsdiction project was the only one of its kind to be submitted to the AQMD as part of its request for proposal process for electric velucle infrastructure projects The final step remaining before we can begin implementation is the contract ratification process As a participant, the City of Grand Terrace has the responsibility of installing two (2) electric charging stations, and purchase of one (1) electric vehicle The City of Fontana has agreed to use its share of motor vehicle subvention funds for marketing and program outreach for all the charging stations The City will contract with Edison EV for the installation of the charging stations The two sites include, one located in the City Hall parking lot, and one in the State Bros Shopping Center courtesy of Pure Design Home Interior Store Typically, transportation planning results in building a road after the demand apses, but what tlus project proposes to do is provide the infrastructure concurrent with the new technology and demand Through this partnership our residents can purchase Electric Vehicles (EV) with the knowledge that they can charge up at convenient locations Market research indicates that the availability of public charging stations is essential for widespread acceptance of electric vehicles Despite the ease of charging up an EV overnight at home, the new public charging stations can offer the opportunity to top off 22795 Barton Road - Grand Terrace, California 92313-529 AGMA MM 0�6 03/17/97 11 CS 1'8854407 SSA\BAG IZO03 iii R-AFT Prop7osaG6i`�� Contrail No A62 SOUTH COAST AIR QUALITY MANAGEMENT AND ELECTRIC VEHICLE CHARGING STATION CONTRACT WHEREAS. the parties to this Contract are the South Coast Air Quality Management AQMD =miai nafter referred to as "AQMD") whose address is 21865 Copley OrNe, Diamond Bar, 91765, and *" (hereinafter referred to as "CONTRACTOR") who is the fee owner of and incorporated heroin by certain real property described in Exhitat `A' attached hereto reference `the Property) desire to make available electric vehicle charging infrastructure within the South coast Air Basin, and WHEREAS, AQMD is the local agency with pnmary responsibility for regulating stationary sourve air pollution in the South Coast Air Basin in the State of California (State) and AQMD is authonised under State Health b Safety Code lion 44226 226 (Assembly Bill om es) 2766) to levy to fee on motor vehicles for the purpose ng pollution implement the California Clean Air Act and WHEREAS, under AB 2766 the AQMD'Sand yy Governing Board has authored the tion the State's pp imposi+.ion of the Vehides statutorily is requiredset motor lto collect such feeandremit it periodically to AQMD, and of Motor WHEREAS, AS 2786 further mandates that thirty po) percent of such vehicle registration fees be placed by AQMD into a separate account r the sole purpose of implementing and monitoring programs to reduce air pollution from motor vehcles, and WHEREAS, AS 2766 creates a regional Mobile Source Air Pollution Reduction Review Committee (MSRC) to develop a work program to fund pr from the separate account and pursuant to approval of the work p m by AQMD'S Governing Board, AQMD Board authorised a conVact with CO �RA�Tv b �� reference and made In a a� hAre2of of�is Statenwrtt, expressly incorporated Y Contract and WHEREAS. CONTRACTOR desires to (i) provide parking spaces and appurtenant areas necessary for the installation of a electnc vehicle chargers) on the Property, (ii; install the electric vehicle chargers) Including a kilowatt hour meter on the Property, (in) contribute the cost of elecdncdyl used at such charging stations during the period of this Contract, ({v) rr ogam the electric vehicle chargers in good and operative dion throughout the period of this Contract and M provide the Property with such electrical facilites as would permit the installation of add'fionel electric vehicle chargers) in the future, in accordance wdh the project desorfption (tie "prpj Description') set forth in Exhibit 'B' attached hereto and incorporated herein by rl3fer@i 1G'C, arid. WHEREAS, CONTRACTOR has met the regwrements for receipt of AS 2766 Discretionary Funds as set forth in RFP No 9596-48 - 'Quick Charge' Electric Vehicle Corridor Communities Program and has agreed to purchase electric vehide(s) and/or provide other eo funding as identified in Proposal dated July 10, 1996 submitted by incorporated herein by reference as part of the consideration for entering i is ontraet, NOW THEREFORE, the Parties agree as follows TERMS ANO CONDITIONS__ PERFORMANCE ATTACHNffiNT - A, Draft Contract 1 ME - CONTRACTOR acknowledges that AQMD cannot guarantee the amount of fee to be co ea under A82766 will be suifiaent to fund this Contrail CONTRACTOR further acknowledges that AQM IYS receipts of funds is contingent on sthe bmely remiftance by no v�� Vr �s AO- I.1\ow its(tC t-� �n��\\ o� tic, s ,c s %0N'k( -- �''`` 0SRc. . OCQ5-V4�\,1 03, 17i97 11 10 08854407 a 003 a PAYMENT jail a CONTRACTOR a Fits Fu id We I *" D0i19S 4"1 MVW of the elects A,AdM is vehicle charger installation and verification of its operational statu9 AI1y funds 110t expended upon early contract termination or contrail completion shall revert to the A82766 Discretionary Fund Payment of charges shall be mde y AQMD to CONTRACTORw shed thirtyhin 1,30) days after approval by AQMD of an itemizedprep ared and CONTRACTORS prepared in duplicate, on anyx 8 An invoice submitted to AQMD for paymentand CONTRACTORS letterhead, and list AQMDS contract number, penod covered by invoice, uth _ soaai security Management AQMD21 Employer5 East C pleyDriveun, Diamond Barand i CA 9176tted to 5 Attn. Michele Aj Quaidy Managem WWI 9 �OMpLloc WITH APPLICABL -CONTRACTOR agrees to comply with all federal, sta, a al laws, ordinances, codes and regulations and orders of public authontres in the performance of this Contract and to ensure that the provisions of this clause are included in all subcontracts. 10 EMPLOYEES OF CONTRACT A CONTRA OR warrants mathwill employ no subcontractor without written approval from AQMD cost of acation. vCTOR hall acatio responsible for replacements, sickeave. sest of v arceepay paayhandpapaylobor legal well as holidays all federal and state payroll taxes for his employees and B CONTRACTOR shall also pay shall maintain workers' compensation and Iiabildy insurance for each of its employees C CONTRACTOR, its officers, employees, agents, or representatives shall in no sense be considered employees or agents of AQMD. nor shall CONTRACTOR, its officers, employee s. a s, or refxeesentahves be entitled to or eligible to participate in any benefits, prnnleges, or p ns, Qrven or extended by AQMD to its employees. D CONTRACTOR warrants that it has no interest and shall not acquire any interest dse�rvic s indirect, which would conflict <n any manner or dea RAwd h the peffornalKNO required to be performed under this Contract CONTRACTOR further represents that in performance c onContract, operson having any such interest shall be employed by CONTRACTORy 11 O R HIP - Title and full ownership rights to any product$ purchased or developed under i-s-Contract shall at all times remain with CONTRACTOR 12 N N-D IMiNAT - In the performance of this Contract, CONTRACTOR shall not 12. N 1 N-QI n recruiting, n , promotion, demotion, or termination practices on the basis of or cat handica and Shan race, religious creed, color, n al ongin, ancestry, sex. age, phy Ad (Government and Code comply wtth the provisions of the Caidomm Fair Empl and all _ Section 12900 a j, the Federal Ctvd Rights Act 1964 * L � all admini M�1es thereto, Executive Order No 11246 (30 Federal Register 12319), and regulations issued pursuant to said Acts and Or and "I in�ideTin each OR IsuChsuboonlral likewise ia each subcontractor to comply with this paragraph language similar to this paragraph 13 &§§J§NMENT - The nghts granted hereby the wr►t w otherwise transferred by either party without by either party to do so shall be void upon inception. FF T OF 14 N N- WAN - CONTRACTOR'S or AQMUS failure to insist upon the pert rice any or a of the terms, covenants, or conditions of this Con as �failure waiver or exercise any Xts or remedies hereunder, shall not be wedrelinquishment e future performance of any such terms. covenants, or eondittons, or of the future exorcise of such rights or remedies, unless otherwise provided for herein not be assigned, sold, licensed. or consent of the other, and any attempt 03, 17/97 11 12 108854407 ,,SA.%BAG , 0007 Attn * " 24 ENTIRE CONTRACT - This Contract represents the entire agreement between the parties hereto re ated to CONTRACTOR providing services to AQMD and there are no understandings, representations, or warranties of any kind except as expressly set forth herein No waiver, alteration, or modifice:ion of any of the provisions herein shall be binding on any party unless in wnbnq and signed by the party against whom enforcement of such waiver, alteration, or modification is sought IN WITNESS WHEREOF, the parties to this Contract have caused this Contract to be duly executed on their behalf by their authorized representatives SOUTH COAST AIR QUALITY MANAGEMENT AQMD By By Nancy S Covey. Contracts Manager Date By, APPROVED AS TO FORM Peter Greenwald, General Counsel By = ; - ATTACHN ENT - B, Photocopy of Charging Station - _ ', equipment r Benefits to the Consumer direct electrical connections " Safe to use in an,, weather IJ !I Jf S t'iitGlll"`e ti The Magne Charge inductive System is designed with the vehicle manufacturer, consumer, and electric utility in mind :: Reliable all-weather operation — tolerant of water, snow, ice dirt and dust particles, with corrosion -free external surfaces Single port for variety of power lexels Lightweight ergonomicalIN designed, zero insertion force :: Inherently safe - Isolation from ground ensures safe operation - Power transferred onlv w hen charge )addle is correctiv inserted into �.he %ehicle appealing industrial design :: Intuitic a single operation Flexible off -board chargers portable, floor, and wall mounted systems available Benefits to the Utility Compatible with all inter- national utility power units — from 100 to 4801w AC, 50/60 Hz, single and three phase Excellent power quality, harmonic distortion and near unit% power factor O%erall efficiency of better than 90% Y. Charger microprocessor supports utility load le% el control, charge metering, and electronic billing Benefits to the Vehicle Manufacturer Lightweight compact inductive charge port on %ehicle—low mass magnetic cores and high frequenc% rectifier unit capable of connecting to 200-4501 DC battery systems Reduced cost and mass on the -vehicle and improved reliability adN anced pow er control and communications electronics provide charge algorithms and battery monitoring unique to the manufacturer Isolation between the utility and the -vehicle ensures that on- %ehicle systems are free from the Underwriter's laboratory/National Electric Code Requirements for grounded equipment scrutiny Compatible with current and future batten technology %ficroprocessor-controlled off - board charger and communication s,v stem can accommodate remote preconditioning commands and ehicle diagnostics :: Svstems are LL and FCC appro%ed Portable Floor Mounted 03 18 8 11 16 ZSS5533t77 �i�li�C.' `' cuO4 In th RAY44Y a 6gkh� sad tasPewe gestrieeet-eenm AC atolar gams tife boat vbtab "It I am*-%VM ftnul . 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Ia EY M7 tt m"A dw Dour % oetpat n r*speast b aC AxibcoL brI(ttef aid dAW lk for etieq rasiTm atttaarMy drff pd for 6rs attwq Villa th tttgatv*A bib 0*0 aborts the we& own of tlnt+el cab 080=1 vwl� lb" oveosty the velities smpie•draspe hw'a9 raRL Cori* Yet brat coetpwe w br La MMTI;qWM nWA pap 81r !rake bsosw aeaaelelor off AID east vm fo Mew slwtagl W aebsper ter AM OWS0e meta vah" P4 am balltrles POWERTRAIN Maur H- W 0 Ulf 21R rye AC per nment nager Trarsute sn¢e saat not-vwot Ion BATTERIES lope Sewed nickel Meat hyorrse .4 r-rot ,tars Cae 12 wilt taa0-aas aunt ary to vy •T.ta1 Taltage 330Y 211Y'or Teter 12'3. aanlary egj;m ' Ctarger Ort-osare 24C-Tot 46 atrp rtrtr Ontor od autonattc of, tlrtct oa •Rem"I hror 1-8 hours PEREORMANU •Gy htphrarcorrjead range 130,1161111 min per d4rp kaftH7tlert"wept TIC setoeds •Tap sped 11 mph sled augdy t nird Sl1SPENS1O11 alepemeet MadNa" ** trt4v ol,bfe wrslbsre tort spnrti row ERIi16 • 11111it-speed smasq OAWG-1ySrauttt pexer stet rag "r-usatad tmt t Wow Brae ►nail wrta ege,eratrre feartre4 ^.a I -ram W TVTC^A o Oleo o-. ITr Commumty Development Department '�" tip, st s$`S,'„�.r ! :. yzk „- a-...rmr� ._ ,,vw r�r,'.t-� �• �,.�^'..�; �5-` �� „e"=4.`; r' -_ -_ STAFF. -REPORT - CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE May 9, 1"7 FUNDING REQUIRED NO FUNDING REQUIRED X SUBJECT Article 3 Pedestrian/Bike Lane Project RECOMMENDATION Approval of Pedestnan/Bike Lane Conceptual Design and Authorization to Solicit for Bids BACKGROUND, In 1995, the City of Grand Terrace applied for an $800,000 grant for the purpose of constructing a bike lane and staging areas with various landscape amenities along the route In December 1995, the City was awarded a $369,472 grant from the San Bernardino County Association of Governments (SANBAG) for the purpose of constructing the hardscape portion of the pedestnan/bike lane These funds were made possble through the Transportation Development Act, Article 3 Per City Council approval, David Evans and Associates were awarded the contract for project design in June 1996, and work was underway for the overall design of the route In October 1996, an Open House was held introducing the conceptual design to the council, local government committees, task force and the planning commission The response was very favorable Note that according to the terms of the grant contract, all construction and/or spending related to the grant must be completed in full by December 31, 1997 Since that time, work has contmued on the design, landscape and construction plans for this transportation facility project, Part of this project has entailed negotiating with property owners to procure dedication of public right of way where street width was not complete, curb and gutter not in place and/or where sidewalk was not in place At this time, both discussions with property owners and construction/landscape plans are nearly complete Therefore, we are submitting this report to City Council to update on progress made, and to seek approval of design, as well as authorization to solicit bids for construction A. Dedication of Public Right of Way The property owners of thirteen parcels have been called upon to dedicate public right of way or offer the City easement rights in order to complete this project. Of these parcels, four of them are in control of various agencies These agencies include 1) Colton Joint Unified School District, 2) Riverside Highland Water, 3) Gage Canal/City of Riverside, 4) Southern California Edison All owners of the properties have been very supportive of this project and very cooperative Letters of agreement to dedicate public right of way have been signed by the residential owners and it is anticipated that formal dedication will proceed as planned pnor to construction. In addition, all agencies involved have demonstrated full support of this project and dedication or easement agreements are in process All property owners have accepted the street improvements as compensation for the right of way dedication. 22795 Barton Road - Grand Terrace, Cahforma 92313-529t0bNM4 A r= #66 Prepared by Hally Capp o Associate anner Respectfully submitted by Patr�a Materassi, Community Development Director Attachments A - Route Map B - Cost estunates for construction of the bdce lane and respective street improvements submitted by design firm Exhibits 1 - Street improvement construction plans (available at the Community Development Department and at the meeting ) 2 - Landscaping plans for phase H (available at the Community Development Department and at the meeting) PM he pp c lmsofficekomm&T\g Accrep doc