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08/14/199722795 Barton Road Grand Terrace California 92313-5295 Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 t Byron R Matteson Mayor i Dan Buchanan ti k Mayor Pro Tempore 3 Herman Hilkey Jim Singley < Lee Ann Garcia Council Members b Thomas J Schwab City Manager A L FILE COPY August 14, 1997 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 . COUNCIL CHAMBERS AUGUST 14, 1997 ND TERRACE CIVIC CENTER 6.00 P M 5 Barton Road 'Ijj.' �^�f�/OJ� F GRAM TER�i,A;CEn`G�yWPiJB$ � �(��F/Jj� �/�j`�� 'r .. a�C^" 1 S . IF YOU QWRE BIZ CM �JSTVN 'f.f T'1I rr PLBASE CALL Timi crmaz s G .R AT") s2446at AT I S 11ou"MORTf Call to Order - ` * Invocation - * j Pledge of Allegiance - * I Roll Call - AGENDA ITEMS STAFF COUNCIL RECONEWMATIONS ACTION CONVENE COI04UNITY REDEVELOPMENT AGENCY Approve I Approval of 07-22-97 Minutes C Approval of Check Register CRA081497 Approve ADJOURN COMNIUNTTY REDEVELOPMENT AGENCY CONVENE PUBLIC FINANCING AUTHORITY 1 Approval of 07-22-97 Minutes Approve ADJOURN PUBLIC FINANCING AUTHORITY CONVENE CITY COUNCQ, MEETING 1 Items to Delete 2 SPECIAL PRESENTATIONS - None 3 CONSENT CALENDAR The following Consent Calendar items are expected to be ro"e and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. Approve A Approve Check Register No 081497 B Ratify 08-14-97 CRA Action C Waive Full Reading of Ordinances on Agenda P0ND= CRA MPfi�1�1.I A special meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on July 22, 1997, at 6.00 p.m - v PBS - Byron Matteson, Chairman - Dan Buchanan, Vice -Chairman Herman Hilkey, Agency Member Jim Singley, Agency Member Lee Ann Garcia, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Tracey Martinez, Deputy City Clerk Bernard Simon, Finance Director Patrizia Materasst, Community Development Director Virgil Barham, Building and Safety Director John Harper, City Attorney Lt. Mike Howell, Sheriffs Department Brenda Stanfill, Agency Secretary - - CRA-97-37 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve the July 10, 1997, CRA Minutes i ... • i_ • . I_ � I P $ ei MOTION BY AGENCY MEMBER GARCIA, SECOND BY VICE-CHAIRMAN BUCHANAN, CARRIED 5-0, to approve Check Registea No. CRA072497. -39 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to add a Resolution of the Community Redevelopment Agency of the City of Grand Terrace Re: Transfer of Funds to the City of Grand Terrace. ��.� •�� • ii_\�� i �S_ �.._ Irii_l � � • ML � MOTION BY AGENCY MEMBER SINGLEY, SECOND BY VICE- CHAIRMAN BUCHANAN, CARRIED 5-0, to approve a Resolution of the -� C R A AGENDA FM We T, l PENDING C 6 r. APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY - - - --- ---- -- - - - DATE: AUGUST 14,1997 - _~CHECK REGISTER NO: 081497 PAGE 1 OUTSTANDING DEMANDS AS OF: AUGUST 14,1997 _ CHECK bn VENDOR DESCRIPTION AMOUNT P11970 PETTY CASH REIMBURSE PETTY CASH 3076 P11981 CASH CASHIERS CHECK TO PURCHASE PROPERTY AT 12471 VIVIENDA AVE 79,674 43 P11982 CASH CASHIERS CHECK FOR DEPOSIT TO PURCHASE PROPERTY AT 22846 PALM AVE , 2,00000 38481 ADDINGTON CONSULTING ENGINEERING ENGINEERING SERVICES FOR PROPERTY AT 22832 PALM 17000 38486 VIRGIL BARHAM AUTO ALLOWANCE FOR AUGUST, 1997 13750 38488 BITS BYTES $ MORE REPAIR COMPUTER 42524 38492 CALLISON CONSTRUCTION PROGRESS PAYMENT FOR REHABILITATION WORK AT 22832 PALM 9.00000 38497 RAUL COLUNGA INTERN FOR JULY 14-JULY 25, 1997 42642 38500 DANKA OFFICE IMAGING COMPANY MAINTENANCE ON KODAK COPIER,JUNE.1997 5610 38511 BOBBIE FORBES REIMBURSEMENT FOR REAL ESTATE FORMS 2823 38528 KELLY PAPER OFFICE SUPPLIES 752 38550 SAN BERNARDINO COUNTY RECORD SURVEY MAP 42000 38557 { SOUTHERN CA EDISON COMPANY ELECTRIC FOR HOUSING REHABILITATION OFFICE AND HOUSES UNDER REHABILITATION 15395 38559 STAPLES ; a OFFICE SUPPLIES 22928 38572 VAVRINEK TRINE DAY & COMPANY PROGRESS PAYMENT FOR 1996/1997 AUDIT 68034 rat 1 A l 1 i A' 0J N CITY OF GRAND TERRACE Pending PFA Approval ' M _ V 11 A special meeting of the Public Financing Authority, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on July 22, 1997, at 6.00 p m ]_%F,& T: Byron Matteson, Chairman Dan Buchanan, Vice -Chairman Herman Hilkey, Agency Member Jim Singley, Agency Member Lee Ann Garcia, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Tracey Martinez, Deputy City Clerk Bernard Simon, Finance Director Pat ma Materassi, Community Development Director Virgil Barham, Building and Safety Director John Harper, City Attorney Lt Mike Howell, Sheriff's Department ABSENT: Brenda Stanfill, Agency Secretary i RN;`-'Aj` :hil� • •.!� • � �! �� • ' • _: � •! � 1� n, •fir ��i �• PFA-97-03 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER HILKEY, CARRIED 5-0, Resolution Authorizing and Directing Execution, Sale and Delivery of Not to Exceed $4,000,000 Refunding Certificates of Participation, Issue of 1997, Execution of Financing Agreements; Actions Necessary for the Closing Incident to the Transaction; and Designating Authorized Officer(s) Chairman Matteson adjourned the Public Financing Authority Meeting at 6:08 p m. SECRETARY of the Public Financing Authority of the City of Grand Terrace MAIRMAN of the Public Financing Authority of the City of Grand Terrace PFA Agenda Item No. I PENDING CRY COL' IL APPROVAL NAUt 1 DATE: AUGUST 14,1997 CITY OF GRAND TERRACE a ' CHECK REGISTER NO: OUTSTANDING DEMANDS AS OF: AUGUST 14,1997 CHEOK NQ. VENDO DESCRIPTION P11951 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 7/17/97 _ P11952 COMCAST CABLEVISION CASH PAYMENTS FOR 7/17/97 P11953 THE HAPPY CROWD CONCERT IN THE PARK 7/20/97 P11954 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 7/21/97 P11955 COMCAST CABLEVISION CASH PAYMENTS FOR 7/21/97 P11956 DENNICE PRECIE REIMBURSEMENT FOR RECREATION SUPPLIES P11957 STANDARD INSURANCE COMPANY DISABILITY INSURANCE FOR JULY,1997 P11958 PERS RETIREMENT FOR JULY,1997 P11959 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 7/22/97 P11960 COMCAST CABLEVISION CASH PAYMENTS FOR 7/22/97 P11961 FRIENDS OF THE'FIRE DEPARTMENT CPR CLASS FOR CHILD CARE STAFF P11962 SHEILA CISNEROS ' REPLACE LOST PAYROLL CHECK P11963 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 7/24/97 P11964 COMCAST CABLEVISION CASH PAYMENTS FOR 7/24/97 ® P11965 CAL SKATE EXCURSION FOR SUMMER RECREATION C P11966 LARRY MAINEZ BIRTHDAY BONUS Z P11967 G T AREA CHAMBER OF COMMERCE RESERVATIONS FOR CHAMBER INSTALLATION DINNER F P11968 'SOUTHERN CA GAS COMPANY ' CASH PAYMENTS FOR MOW > P11969 COMCAST CABLEVISION CASH PAYMENTS FOR 7/29/97 M P11970 PETTY CASH J 1, REIMBURSE GENERAL PETTY CASH -FINANCE 0 P11971 a, ,SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 7/31/97 a P11972 COMCAST CABLEVISION CASH PAYMENTS FOR 7/31/97 y P11973 ERNIE HERNANDEZ JR CONCERT IN THE PARK, AUG 2, 1997 ; P11974 PRESS ENTERPRISE SUBSCRIPTION, CHILD CARE CENTER P11975 BEST BUY PARTS ' TRAY FOR COMPUTER PRINTER P11976 STANDARD INSURANCE COMPANY DISABILITY INSURANCE FOR AUG 1997 081497 16069 5571 40000 6085 15559 3602 90859 5,606 42 9380 29843 18000 10577 8160 8386 2750 5000 9000 38760 31598 32930 12911 14819 60000 1625 2380 90859 — — -- — DATE: — — --- — — --CITY OF GRAND TERRAC—E---- — — — -- 5 4 t Y AUGUST 14,1997 r CHECK REGISTER NO: PAGE 3 — _ 081497 _ _ tt OUTSTANDING DEMANDS AS OF: / AUGUST 14,1997 SyECK NO. y QB DESCRIPTION AMOUNT 38503 DRUG ALTERNATIVE PROGRAM LANDSCAPE MAINTENANCE, ORIOLE/FRANKLIN,JULY,1997 12500 38504 RICHARD DURAN REFUND, WASTE WATER DISPOSAL SERVICES 1312 38505 o , DIANE DZIEMAN REFUND, RECREATION PROGRAM 3000 38506 GERALD ELLIS PLANNING COMMISSION MEETING, 7117/97 5000 38507 ELROD FENCE COMPANY INSTALL FENCE, CHILD CARE CENTER 54500 38508 EQUITY PLUS REALTY REFUND, WASTE WATER DISPOSAL SERVICES 1365 38509 MANDY FARAH REFUND, WASTE WATER DISPOSAL SERVICES 1365 38510 FEDEX EXPRESS MAIL 11271 _ rs 38512 GIBSON DISCOUNT JANITORIAL SUPPLIES FOR CHILD CARE CENTER 26264 38513 CITY OF GRAND TERRACE CHILD CARE EMPLOYEE CHILD CARE SERVICES FOR JULY, 1997 1,032 69 38514 GREENWOOD'S UNIFORM COMPANY NAME PLATE FOR CITIZENS PATROL MEMBER 647 Y� 38515 HARPER 6 BURNS LLPA LEGAL SERVICE FOR LIGHTING ASSESSMENT DISTRICT 2,00000 38516 JERRY HARPER REFUND, RECREATION PROGRAM 6000 38517 CHERYL HART s REFUND, WASTE WATER DISPOSAL SERVICES 735 38518 ERIC HASEMEYER REFUND, WASTE WATER DISPOSAL SERVICES 525 38519 HENAGON LTD COLTON SAND FOR R ROLLINS PARK PLAYGROUND 8620 38520 HOME DEPOT MIST SYSTEM FOR CHILD CARE CENTER AND STORAGE SHELVES FOR RECREATION 22627 38521 HONDA OF REDLANDS PARTS FOR LAWNMOWER 3814 38522 HONEYWELL, INC MAINTENANCE ON HVAC UNIT, AUG 1997 1,374 24 38523 HOUSTON HARRIS EMERGENCY HYDROWASH SEWER LINE u } 27000 38524 Y MOIRE HUSS PLANNING COMMISSION MEETING, 7/17/97 5000 38525 HYDRO-SCAPE PRODUCTS, INC IRRIGATION SUPPLIES FOR PARKS 63931 38526 INTERSTATE BRANDS, INC BAKERY GOODS FOR CHILD CARE 6470 38527 JANI KING-COLTON REGION JANITORIAL SERVICES FOR CHILD CARE CENTER, AUG 1997 75900 PAGE 5 DATE: CITY OF GRAND TERRACE AUGUST 14,1997 CHECK REGISTER NO: 081497 OUTSTANDING DEMANDS AS OF: AUGUST 14.1997 38552 COUNTY OF SAN BERNARDINO DUMPING CHARGES FOR 6/17-7/11/97 38553 RITA SHAD REFUND, WASTE WATER DISPOSAL SERVICES 38554 JIM SIMS PLANNING COMMISSION MEETING, 7/17/97 38555 LANNY SIMS REFUND, RECREATION PROGRAM 38556 QUENTIN SMITH REFUND, WASTE WATER DISPOSAL SERVICES 38557 SOUTHERN CA EDISON COMPANY ELECTRIC FOR PARKS, SIGNALS, MERIDIANS, AND CITY OWNED FACILITIES 38558 SOUTHERN CA GAS COMPANY NATURAL GAS FOR CITY VAN 38559 r se 'STAPLES''" a th r a OFFICE SUPPLIES £ 38560 t 4' THE SUN ° a w` `' '' " °` f ` NOTICE, RESOLUTION 38561 SYSCO FOOD FOR CHILD CARE CENTER 38562 TEXACO CREDIT CARD CENTER FUEL FOR CITY VEHICLES 38563 LARRY THOMAS REFUND, CHILD CARE SERVICES v= 38564 MICHAEL TODD OPEN/CLOSE PICO PARK, JUNE, 1997 38565 MARY TRAINOR PLANNING COMMISSION MEETING, 7/17/97 38566 TRANSPORTATION ENGINEERING PROGRESS PAYMENT FOR PLANNING DEPARTMENT PROJECTS 38567 TRI-COUNTY OFFICIALS UMPIRES, SLO-PITCH SOFTBALL 38568 U S ARMY CORP OF ENGINEERS REFUND, WASTE WATER DISPOSAL SERVICES 38569 UNDERGROUND SERVICE ALERT ALERT NOTIFICATION, APRIL-JULY,1997 38570 i FRAN VAN GELDER,- PLANNING COMMISSION MEETING, 7/17/97 38571 JEANNINE VASQUEZ MONITOR, RECREATION PROGRAMS 38672 VAVRINER TRINE DAY & COMPANY PROGRESS PAYMENT FOR 1996/1997 AUDIT 38573 ROD VICKERS REFUND, WASTE WATER DISPOSAL SERVICES 38574 WAXIE JANITORIAL SUPPLIES FOR CIVIC CENTER AND SENIOR CENTER 38575 WILBERS REPAIR MAINTENANCE EQUIPMENT 60697 997 5000 3000 1575 10,008 77 1482 64559 36016 1.82043 32514 7850 17750 5000 1.42750 18000 r 2520 37200 5000 7155 3.31966 525 34908 3791 e CITY OF GRAND TERRAC PENDING WY COUNCIL APPROVAL special meeting of the City Council of the City of Grand Terrace was called to order in the mcd Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California; July 22, 1997 at 6 00 p.m Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tern Herman Hilkey, Councilmember Jim Smgley, Councilmember Lee Ann Garcia,_ Councilmember - Tom Schwab, City Manager ` John Donlevy, Assistant City Manager - Tracey Martinez, Deputy City Clerk Bernard Simon, Finance Director Patrizia Materassi, Community Development Director Virgil Barham, Building and Safety Director John Harper, City Attorney Lt. Mike Howell, Sheriffs Department Brenda Stanfill, City Clerk The meeting was opened with invocation by Mayor Pro Tern Dan Buchanan followed by the Pledge of Allegiance led by Councilwoman Lee Ann Garcia 2A. Recyclmg Family of the Month - June 1997 - z Mayor Matteson announced that Mr Robert Yaglinski and family are the recipients of the,Recycling,Family of the Month award for the month of June 1997 and of the local merchant gift certificates from Food Connection Restaurant, Stater Brothers Market, Blue Mountain Coffee House and Miiguel's Jr. Restaurant:- = �� Mike O'Connelll, skated that he feels that the sale of fireworks went well and encouraged the Council to approve it again for next year. He reported that the booth grossed $34,961.77, the net profit was $12,602.38 and presented a check in the amount of $6,301.19 to Dan Nagel, a representative from the Grand Terrace Community Soccer Club. He reported that Tattle League has spent part of their profits from the sale of fireworks on a quad to be used for dragging -the fields at Pico Park. He presented a plaque to Councilmember Garcia for her sponsorship of the T-Ball Dodgers team. Mayor Pro Tern Buchanan presented a Certificate of Appreciation to Mike O'Connell for Ins work and dedication to the youth of Grand Terrace. Councdmember Singley thanked Mr O'Connell for all of his efforts and feels that he does an outstanding job with the Grand Terrace Tattle League. W COUNCIL AGENDA ITEM # Council Minutes July 22, 1997 Page 3 MA= Matteson, reported that he attended the Concert in the Park which was very good and well attended. Assistant QU Manag_er Dom, reported that the first of the three concerts in the park was held on Sunday There were approximately 200 to 300 people in attendance. He reported that there will be two more concerts, they will be held at the Richard Rollms Park, they are free, and great fun for the entire family. ;µ Ivor Matteson, stated that the Posf Office is currently looking for a bdsmess to take u over the Postal Contract: The Hispanic -Book Store has` offered to take over the contract. Hi urged any one who is interested in taking over the Postal Contrict to contact the City. Mayor Pro Tern Buchanan, reported that he and City Manager Schwab have been meeting with the cities of Highland and Yucaipa over fire consolidation issues. He stated that the County has extended the contract with C.D.F. for a year. He stated that the process is moving slowly and that he and ' City Manager Schwab will continue to participate in meetings with regards to the fire consolidation issues and that he will report to Council on i regular basis. He reported that the city of Highland is pursuing the recovery_ of booking fees from convicted criminals who are able to pay the fees and questioned whether the City of Grand Terrace will be following their footsteps. City Ma iaQi er Schwab, responded that Grand Terrace will be contracting with GC Services to do the recovery of the booking fees He reported that the contract will be brought before the City Council for approvaf. '_ " 4 y Councilmember Singlev, reported that Jim Burns will be working with the San Bernardino County School District. He stated that the Chamber of Commerce's installation -dinner will be held on July 29, 1997 at the Blue Mountain Coffee House. The master of ceremdnies will be Mayor Pro Tem Buchanan. He reported that he attended the concert in the park and felt that it was a good program and well put on, the lads really enjoyed it 4 Comncilmember Hilkev, congratulated Hugh Grant on his appointment to the Grand Jury and wished him well. He expressed his satisfaction with the fair coverage that The Press Enterprise has been giving the City of Grand Terrace Councilmember Garcia, requested that City Manager Schwab look into the "Smart Cities Program" where local businesses are all connected on the Internet. Councilmember Sinelev, wished Mayor Pro Tern Buchanan a Happy 40th Birthday. District 89-1 CITY OF GRAND TERRACE CRA ITEM ( ) COUNCII. ITEM (X) MEETING DATE : AUGUST 14, 1997 AGENDA ITEM SUBJECT 199 M APPROPRIATIONS LIlVIIT a v FUNDING "4UMM NO FUNDING REQUIRED 7IX Article XIII-B of the California Constitution was adopted as=` U Proposition 4 in the November 1979 General Election. Proposition 4 established an appropriations limit from proceeds of taxes for each governmental entity with the State of California. The appropriations limit is unique to each governmental, entity and must be determined annually. The intent is to provide certain limitations and controls on government spending at all levels of government in the, state,,:- but -- these restrictions are intended by legislature to be applied in a reasonable and practical manner so as to allow some flexibility to meet constantly changing conditions and needs of the citizens for governmental services. The appropriation limit of the City is the "proceeds from taxes", as defined, ad3usted annually by changes to the population and the cost of living. The Department of Finance shall notify each local -agency, no later than May ist of each year, of the change in cost of living or change in California per capita personal income, whichever- is,less, and the population for each local" agency -for the prior calendar -year. -Pr " Proposition 111, passed in June 1990, made several changes to the method to be used in calculating the limit. These changes allow that the Population Factor may be the change in population of the City or the changeAn »ovulation of the County. Proposition ill also changed the Price Factor to be a choice of the change in California=per capita income or the change in the local assessment- roll" due`to the' addition of local nonresidential new construction.- The latter _r ,, percentage will have to be provided by the County and*will not be available for several months. - 1 - COUNCIL AGENDA ITEM #6E I } } CITY OF GRAND TERRACE i t } 1) SELiCP I.i3'IOff CSWGW -I= FISCAL = R v Y199711998 OF 1.00090 XF APFUCERZAMICK ZDUT CALCpLATyOg. 2) SELEGT 2M C NGE 1P CZLXFCWSA PER CAPITAL MC OM I= FISCAL YEAR 199711998 OF 6.670 1E APPRMMXA.TXCN LnaT CALC7LAT ZOA. 3) ADOPT RFSOLOTIOB ESTABLxmuNG Tm 1997/1998 AmtcpRrA=cvr ZZMlr MR TW CITY OF GRAND TERRACE AT $ 5, 064, 628. - 3 - R CITY OF GRAND TERRACE Appropriations Limit Page 4 SCHEDULE 1 CITY OF GRAND TERRACE APPROPRIATION LIMIT CALCULATION Appropriations Limit from FY 1996/1997 (prior year) $ 4,834,121 Maximum permitted growth rate per Proposition 111 �r;= (Per Capita Personal Income Change Ratio, multiplied by Population Change Ratio) t 1.0467 X 1.0009 1.04764 1997/1998 J�Fpzcpz�jations Limit $ z 1997/1998 estimated proceeds from taxes (SCH 2) $ 1,357,350 (Based on 1997/1998 Budget) _ AMOUNT UNDER (OVER) APPROPRIATIONS LIMIT a (Cushion before the limit would effect the City) $ 3,707,078 ��-lyya zuavez Appropriations: General Fund $38317,021 Special Revenue Funds 1,333,751 4,650,772 Less: appropriations from _ non -tax sources (b) 3,293,422 - sstimeted appropriations =raa taz sours (b) S1,357,350 (b) as defined by statutes. I CITY OF GRAND TERRACE Appropriations Limit Page 6 Schedule 3 i CITY OF GRAND TERRACE - CALCULATION OF PROCEEDS FROM TAXES j MISC NON-TAXABLE ITEMS _ (PER 1997-1998 BUDGET) r YARD AND GARAGE SALE 800 " (COMMUNITY DEV. BLOCK GRANTS 2,200 SIGN PLACEMENT PERMITS 500 (CANDIDATE FEES 0 MISC. PERMITS 150 HOME OCCUPATION PERMITS 1,000 NON -OWNER OCCUPIED RENTAL FEES 15,000 CRA-CITY SERVICES allocated 30,000 POLICE ACC: REPORTS 10 (PARK LIGHT & USE FEES 5,375 INSURANCE ALLOC -CRA 41,580 INSURANCE ALLOC-WSTWTR 18r466 UTILITY PAYMENTS 2,400 -- RETURNED CHECK FEES 140 MISC REVENUE 6,100 LOAN FROM CRA 750,000 - TRANSFERS 22,500 - RENT FACILITIES 150 SALES OF MAPS a PUBLICATIONS 500 - Total Misc.- non Taxable $ _896,871 ,(to Sch 2) I , i i I _ I SCHEDULE 3 I f t J May 1,1997 Enclosure I A- Price Factor Article XIII B specifies that local jurisdictions select their cost -of -living factor to compute their appropriation linut by a vote of their governing body The cost of living factor provided here is per capita personal income If the percentage change in per capita personal income is selected, the percentage changes to be used in setting the 1997-98 appropriation limit are Per Capita Personal Income Fiscal Percentage change Year (FY) over prior year - s 1997-98 467 k B Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 1997-98 appropnations limit 1997-98- Per Capita Change = 4 67 percent Population Change = 135 percent - F 467+100 ,3 Per Capiteconverted to a -ratio 100 —10467 Population converted to a ratio Calculation of factor for FY 97-98 -1 35 + 100 =10135 100 10467 x 10135 = 10608 i� CIT► Community Services Department Staff Report COUNCIL ITEM MEETING DATE AUGUST 14, 1997 SUBJECT SEWER/STORM DRAIN MAINTENANCE SERVICES NO FUNDING REQUIRED (XJQ - The City of Grand Terrace currently provides sanitary sewer service to the residents and businesses of our community In total, we service 4,555 connections to our sanitary sewer system, and maintain approximately 230,000 Linear Feet (44 miles) of sewer lines Over the past three years, staff has implemented a very aggressive sewer maintenance program This includes cleaning certain portions of the system each year and other areas every other year Additionally, we have implemented a video inspection program of all of our lines which should be completed over a five year period ` y " y - t ' i Since 1990, the City has utilized the services of Houston Hams Pipe Cleaning Specialists for the maintenance of the City's sanitary sewer collection system These services have included the following I Hydrowash Cleaning- Sewer Lines/Annual Program r 2 Hydrowash Cleaning- Storm Drains 3 Video Inspection of Sewer/Storm Drain Lines 4 Emergency Call -out for Blockages and other maintenance issues Generally, the` -services provided have been outstanding and thetreliabdity of Houston Harris beyond reproach: -A - I f DISCUSSION: Staff is requesting approval from the City Council to enter into a longer term agreement with Houston Harris Currently the services have been provided on one year contracts requiring re -negotiation and re -review of the services This is both a time consuming process and one which typically disrupts the continuity of our maintenance efforts COUNCIL AGENDA ITEM #� AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND HOUSTON HARRIS PIPE CLEANING SPECIALIST FOR THE PROVISION OF SEWER AND STORM DRAIN MAINTENANCE SERVICES _ THIS AGREEMENT IS ENTERED INTO THIS DAY OF BY AND BETWEEN THE CITY OF GRAND TERRACE ("CITY") AND HOUSTON HARRIS PIPE CLEANING SPECIALISTS (CONTRACTOR) FOR SEWER AND STORM DRAIN MAINTENANCE AND VIDEO INSPECTION SERVICES i RECITALS WHEREAS, the City of Grand Terrace maims a sanitary sewer collection system and has implemented an annual maintemme program for the proper cleaning and inspection of the pipes and services connected to it, and WHEREAS, Houston Hama Pipe Cleaning Specialists is a "Med contractor to perform these services on both a scheduled and emergency call -art basis, and _ WHEREAS, the City declares its intentions to maintain a quality program to maintain this infrastructure with a predictable rate and maintenance schedule NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS: SECTION I. - Services ,For and in considgration of the payments and agreements hereinafter mentioned to be made and performed by said City, said Contractor agrees with said City to perform Sewer and Storm Drain MAMP aauce( and_Viideo Inspection Services as specified herein SECTION L Cleaoing/Inspecti" Services The intent of tins Section is to define the work required to thoroughly dean and completely remove - an foreign material from the City's sewers. A- Collection bd= Mainteoance Program: The City's Collection System Maintenance Program is divided into three parts Odd Year C (areas cleaned in Fiscal Years begin% ! with an odd number), Even Year Cleaning (areas cleaned in Fiscal Years begin mg with an Even Number) and Annual ( (areas cleaned every year) These areas and Wbedules are fisted as Exhibit A of this Agreement B Sewer Q=Inm The contractor is responsible Saw providing an labor, equipment, and materials needed to dean the fisted Imes and the defined procedures as follows and in Exhibit B, remove all foreign matter, transport of removed material to an approved iandfi 1, and provide i lam, l SECTION S Reports The Contractor shall provide to the Assistant City Manager a maintenance report indicating those lines that were cleaned, dates cleaned, the kinds of equipment used, the type of material removed, any unusual conditions, and any suggestions for future work The report will be submitted in a format mutually agreed upon by both parties This report will be in addition to any billing statement that might be submitted to the City SECTION 6 Emergency Notification The Contractor shall immediately notify the City whenever anyr ofthe following,$conditions are discovered obstruction not allowing the cleaning device to pass; flow backupjnthe=sewer, sewer overflow (of any quantity), partial pipe blockage, partial or total pipe collapse; piece of pipe (regardless of size) retrieved from the sewer, evidence, of soil. or backfill�material in the sewer debris The Contractor shall contact the City during normal work hours and notify the City of the work location. � m In the event a sewer restnction or blockage is caused by the Contractor's failure touse equipment -- in an appropriate manner or take precautions normally used when cleaning -sewers, which requires the City, to respond to, the emergency created, all City costs related to responding to assist and correct the emergency and report the overflow (if any) to the proper authorities will be borne by the Contractor SECTION 7 Safety Sewer clearrurg shall be performed in full compliance with all applicable Cal -OSHA confined.space entry requirements Continuous ventilation and monitoring of xthe manioleahere for hydrogen sulfide, combustibles and oxygen concentration shall be provided during manhole entry Manhole entry shall not be made & ,,with ventilation, the hydrogen_sulfide concentration is greater than 10-ppm, combustibles greater than 10% of L 41I , and oxygm concentration Iess_than 19 S PPm unless supp4ed air or self contained breathing apparatus are_b ftmona. s The Contractor is - responsrblefor providing and maintaining all safety equipment. The Contractor shall never leave an open manhole unattended_ All manholes with locking covers -- shall be locked in place The Contractor shall perform all work in. the safest manner possible. Any -Conti or deemed working in an unsafe manner by the City will be released $om the contract SECTION E Traffic Control All costs for labor, equipment and materials required to maintain traffic control shall be included in the price. E CRY o/&rand TWraC&&Wer Cieardnd arWAfalntennowA69sew -ft J removed from the site no less often than the end of each workday Under no circumstances will the Contractor be allowed to accumulate debris on the site or work Material for disposal shall not ` have any free water Water collected during the debris removal process can be decanted back into the sewer SECTION 13 Area of Work The area of work to be accomplished under this agreement shall be inclusive of all areas as specified in Exhibit A attached herein tom, SECTION 14 _ , Effective Date/Term/Notice of Termination - � _ S - 1-tL r - This agreement shall become effective upon the date of execution of the Agreement by both parties The duration shall be for a period of two (2) years At the discretion of the City, the contract may be extended for a penod of up to five (5) years The agreement Taybeterminated by both parties within IQ days written notice t t> SECTION 15 �� Final Acceptance The Contractor will be monitored during the cleaning process to assure the highest quality cleaning procedures are berg followed and that the sewers are being cleaned as best as possible Final determination of acceptably cleaned sewers will rest with the City. SECTION 16 Insurance - The Contractor shall supply insurance and licensing as follows Commercial General Liability: r s Primary insurance shall be provided on IOSCGL form No CO 00 011185 or 88 Total limits shall be no less than 2 million dollars per occurrence for all coverages and 4 million dollars general aggregate City and its employees and agents shall be added as additional insureds using ISO ; additional insured endorsement form CO 20 10 1185 (in no event will City accept an endorsement form with an edition date later than 1990) Coverage shall apply on a primary non-contributing basis in relation to any other insurance or self-insurance, primary or excess, available to City or any employee,or agent ,of City Coverage shall not be limited to the vicarious liability or supervisory role of any additional insured. Umbrella Liability Insurance (over primary) shalt apply to bodily injury/property dama8e, personal injury/advertising injury, at a minimum, and shall include a "drop down" provision providing primary coverage above a maximum U5,000.00 self insurers retention for liability not covered by primary policies but covered by the umbrella policy Coverage shall be following form to any,underlying coverage Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy limits There shall be no cross liability exclusion Policies shall have concurrent starting and ending dates - - t CRY ol6rand Terrac&%%waF ly WIV mid Na/ateoanw AWfteMWd pV. 5 employees in the execution of the work or in making or failing to make payments therefor, or in guarding the same z SECTION 22 Payment The Contractor shall be paid on a monthly basis for the balance of work done for that month Payment will be made as follows HYDROWASH - SEWER LINES HYDROWASH - STORMDRAINS HYDROWASH - EMERGENCIES VIDEO INSPECTION - SEWER LINES VIDEO INSPECTION - STORMDRAINS VIDEO INSPECTION - EMERGENCY t � 5 $ 15 per linear foot - 1 $115 00 per hour w/ 4 hour minimum $135 00 per hour w/ 2 hour minimum $135 00 per hour w/ 4 hour minimum S135 00 per hour w/ 4 hour minimum $135 00 per hour w/ 2 hour munmum Unacceptable work will not be paid until deemed acceptable by the Assistant City Manager The invoice for said work shall not be a substitute for the monthly report as required under Section SECTION 23 Work To Be Done Without Direct Payment Whenever it,is specified that the Contractor is to do work or furnish materials of any class for which no price is fixed in the Proposal, it shall be understood that he is to do such work or furmsh such materials without extra charge or allowance or direct payment of any kind The cost of doing such work or furnishing such materials is to be included in the price bid for such other items of work as he may consider appropriate IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written ATTEST "CITY" CITY OF GRAND TERRACE A Municipal Corporation By John W Donlevy, Jr, Assistant City Manager "CONTRACTOR" HOUSTON HARRIS PIPE CLEANING SPATS (Title) (Contractor's License No ) Qlly Of brand T0r8a%9et W pean/HO and Na/nten fiW q0+eeMWj t,P,$ 7 Even Year Maintenance stmd RAVEN WY' UAWM AM 99p-C" Unear Foataas maIat.Date Cornmeld 232692 ROBIN WY J-O 216351 KENTFIELD ST 308-316 876.64 FRANKUN ST 310-M 9766 KENTFIEI' D ST 336-00 1030 LARK ST 339-W t 2012 44 WOODPECKER WY NN-MM ` 768 8 FRANIQIN ST 341.W 1250.77 Total Unear Footage T68081 84 v f P t t w a 08108/97 ) Paps % Smp Odd Year Maintenanoe Strad moboleAm r Linear Footage Uslut Date commffi CANAL ST 427-99ni 520 EASEMENT-0 , y Entire _ 157014 VISTA GRANDE WY 474.5 269903 VISTA GRANDE WY 493 491 78315 GRAND TERRACE RD 4684183 33294 BRENTWOOD ST Entire 2572.02 ETON OR Entire 16934 ARUSS DR 539-533 321556 MINONA DR 459-650 248172 FAIRBURN DR 585-589 104666 MIRIAM WY 576-M 254284 NADINA ST Entire 344 VICTORIA ST 639.241g 315 EASEMENT 6304M 1534 44 EASEMENT 684-667 610 EASEMENT 687-674 14433 EASEMENT 874-877 53458 EASEMENT 691-871 345 EASEMENT 708-720 55932 GLENDORA DR 83"96 98121 WESTWOOD ST 707-730 181274 PALM AV 160-34a 292285 PALM AV 714-716 433 Total Unear Footage t 70057.67 � 1 0810=7 Smp Annual Malntenanoe sma momlII ,un Linear F dme MICHK&AAN AV MH1484MH144 410.89 VMENDA AV MH437.MH148 1161.95, GRAND TERRACE RD MH133- MH121 1579.22 BURNS AV MH107-MH108 , 355 ` EASEMENT 1 MHO24WO 1149.99 LA CROSSE AV MH128-MH123 1228.88 STONE 4000 OR Enft,,- ,, <, 642.77 PASCALAV MH-UU-MHW 435, PASCAL" MH3764NMa 368.22 PASCAL AV MH44141114420 624.62 REED AV IIAH88a"MH39a 844.83 WILLET CT Entks< 272.5 TR 11135 CMOs Une 83.51 MIRADO AV a MH18744H42 439.12 PASCAL AV Mk1394IM14408,1 121256 REED" MH2554MH259 527.32 WILLET AV MH302-MH305 80785 EASEMENT(N VAN SIREN / E GAGE CANAL) Entire 950 VMENDA AV MH2524AH287 527.74 THOMAS CT MH-XY-MH230 419.2 PASCAL AV MH Z-MH ZZ 295 DOVE ST/REED AV MHZZ404-W 7a8 3 REED AV MH-XX-MH-WW 86606 MIRADO AV MH257-MH310 977.27 BROWNING CT Enthe 253 FRANKLIN CT Entire 260 DARWIN AV MH316-MH317 335 MT VERNON AV MH466-MH308 3 74078 WARBLER AV M14-19444W 537 ORIOLE AV MH2O5AMH49 4321 KINGSTON AV MH2O6-MH196 20196 COUNTRY CLUB LN Enure - 100942 PALM CT Entree 240 DOS RIOS AV MH1764H99 23412 CANARY ST Entire 205 08108/97 •Pao t �k � Smp Annual Maintenance SISKIN CT Manhole Ams Entire Linear Footage Maint Date 40781 PEACOCK ST Emirs t 38485 MERLE CT MH99a4AH99b 34065 HAMPTON CT 300 JENSEN CT MH2764069d 177 ^ ORANGEWOOD CT Eeet Essensent - MH24s 810.28 ; WREN ST MH11a-MH10s 435 FINCH ST - MH13e-MH12a 310 CARDINAL ST MFI04014a ' 150 RAVEN WY MH-FF-MH99e 258 s fi TANAGER ST M"H4~ 258 FLAMINGO ST d MHO"14439 3175 CITY CENTER CT Entire , -y, 331.09 MAVIS ST MH295-MH99h 260, PASCAL" MFl99j-MH991 , 125 KENTFIELD ST MH1aMH2c 198 KENTFIELD ST MH3o4AH4c 19179 LARK ST CO-E-MH-W 125 LARK ST MH5o.MHdc, 11328 EMERALD ST MH-Z #AH-Y 200 NAPA CT Entire 222 FLAMINGO ST MH274-MH318 287 TANAGER ST MH320•MH275 480 RAVEN WY MHWMH5b 365 f< TANAGER ST MH991-MH991 300 w r Total Linear Footage 9442159 t� > Y L 3 } E 08/0"7 P .I sm SCOPE OF WORK VIDEO PIPE INSPECTION Contractor shall furnish all wry equipment to complete video inspection. This shall include the television camera, television monitor, cables, power source, lights and other equipment necessary to the television operation. The camera, television monitor and other compoweats of the video system shall be capable of producing a minimum 450 line resolution color video picture. The camera shall be specifically designed and constructed for operation in connection with sewer inspection. The camera shall be operative in one hundred pet (100%) humidity conditions and shall be capable of vwwmg ninety degree (90%) to the Was to be inspected so that service con- nections can be properly inspected Focal distance shall be atestable through a range of loin one inch to infinity The camera shall be mounted on clads or tractor suitably shred for each pipe diameter to be invested, 3 Lighting for the camera shall minimize reflective glare Camera and lighting quality shall be suitable to provide a dear, cootimuoualy in -focus picture of the dmtue inside periphery of the sewer pipe for all conditions encountered during the work 4 The remote Awtagie counter small be accurate to two 4enths of a foot (2l10') over the length of the particular section bang inspected and shall be visible on the screw at all times. 5 The video tapes shall be high qu ility cola in VHS format and recorded in eitha SP or LP modes. Any out -of -focus vrdou reo, of portions thae4 shall be cause for rgocban of the video nr cording and will necessitate m4devismg. 6 Audio and written doarmewtatioa shall accompany all videotapes. 7 The tapes shall have labels containing the date, tape number and project name. 8 The audio portion of the We shall include date of mspoctron, description of pipe size; upstream and downstream manhole or station members, description and location of each servroe connection and dither dcscernMe talon- and dewriptroa and location of each deflect me oft craclod pipe, pro. truding service taps, offset jovgs, no intrusion, etc 9 Written. will include die of invaction, tape number, location, diameter and type of pups direction of Sow, beginning and end tape counter numbers, description and station location of each lateral, and descnptioa and location of each defect, such as offset jonda, protruding service tape, cradood pipe, roots, dc. 10 Televising shall be done one section at a time Sufficient water shall be supplied to cause dlramage within the pipe section prxx to televising. 11 Camera shall be moved through the line in either erection at a uniform rate, stopping when necessary to ensure paper do—imeamtim of the condition of the sews tine. Manual wmcbes, power winches, TV able and powered rewinds or other devices that do not abstract the camera view or interfere with proper An r mentation of the sewer line cowdtioas shall be used to move file camera through the sever Lie. 12 IC during the televising opera, the Wmision am ice will not pass through an emme manhole section, the Contractor shall relocate to the downstream manhole and televise back to the obstruction. Community Services Department Staff Report CRA ITEM ( ) COUNCIL ITEM (3X) MEETING DATE August 14, 1997 SUBJECT CITY HALL REMODELING PROJECT CODE ENFORCEMENT NO FUNDING REQUIRED With the implementation of the City's Code Enforcement Program, Staff has completed the design of the necessary remodeling of the Community Services Department area in the lower area of the Civic Center The specifications and design are available for review in the Office of the City Clerk - Generally, the remodel will include as follows Remove an existing storage room and build a clerical work area similar to those located adjacently in the Community Development and Recreation Services Areas The new area will be utilized by Recreation Services and the existing area will be filled by the Community Services Secretary 2 The Community Services Work Room will be converted into an office area and will be utilized by the Code Enforcement Officer, Maintenance Services (which is being displaced by the remodel) and an additional desk for use by the Community Services Intern The new work area will include the development of built in desks as currently utilized in the other areas The Work Room will be furnished with fiumture The total estimated cost of the remodel is approximately $15,000 which was approved in the FY 1997-98 budget RECOMMENDATION: That the City Council 1 Approve the Specifications for the Code Enforcement Remodeling Project, and 2 Authorize a the City Clerk to advertise the Bid COUNCIL AGENDA ITEM # %�' ITr STAFF REPORT Community Development Department CRA ITEM () COUNCIL ITEM (X) MEETING DATE: August 14,1997 FUNDING REQUIRED NO FUNDING REQUIRED X SUBJECT: Pedestrian/Bike Lane Project Update RECOMMENDATION: Receive and File In December 1995, the City was awarded a $369,472 grant from the San Bernardino Association of Governments (SANBAG), for the purpose of constructing the hardscape portion of the pedestrian/bike lane project The design of the project was completed and on May 8, 1997, the City Council approved plans and authorized solicitation of bids Bid opening was July 30,1997 Staff is currently evaluatmg/analyzmg the bids and will bring a recommendation to the City Council at the next meeting on August 28, 1997 i RespectMy submitted, Patnzia Materassr Community and Economic Development Director PM pp c \office\wpwm\wpdocs\phm mg\cc\bikelane 897 i 22795 Barton Road • Grand Terrace, California 92313-529500M= JMENDA t'EMAn i fl l CRA ITEM O COUNCIL ITEM (X) MEETINGDATE August 14, {1997 FUNDING REQUIR D NO FUNDING REQUIRED _X SUBJECT Forum Held for Premiere of General Plan Update t_ RECONRAE iDATION Receive and file On Friday, August 1,1997, the General Plan Task Force and the Community and Economic Development Department (CEDD) hosted a foram m the Community Room at Grand Terence City Hall. Those invited to the foram mcluded City Council, Planning Commission, all City Committees, Chamber of Commerce, Citizen's Patrol, Semors, reviewing agencies such as Riverside Highland Water Company and city staff: The event was very well received by the forty people who attended. Community and Economic Development Director, Patiizia Materassi, served as moderator for the foram, and introduced the Task Force, the various displays and the overall work performed to date. i The City Profile was presented by Harty Cappiello, Associate Planner. This first effort at divelopnig'an informative economic development tool was compiled using data from several sources including census material, statiocs from the Inland Empire Economic Council and information obtained from Urban, Decisions Systems This latter group offered inexpensive statistical data related to market analysis The profile itself is not Mfiillmg a recommendation per se of the General Plan Task Force, but rather a a first step towards the more complete madiet analysis that is recommended. Attached, for your reference, is the City Profile (see Attachment A) The data from the in -process business survey has not been included, as of yet The profile itself can be used to attract new businesses whose retail target market or labor force 1 matches those characteristics and demographics of Grand Terrace The profile may also be used to help existing businesses find the most effective advertising areas, as well as the best service and product mix. Presentations regarding the Eight Major endations of the General Plan Task Force were also given by Task Force members Mary Tramor, Dan I arlon and Tim Sims. These recommendations included. Comn>undy image, City Center, Family/Child Orientation, Economic Developmenk Barton Road Specific PLin, Industrial Park areas, NoixWety/infia a and Strategic Implementation, j The Town Plaza concept was especially well accepted. A rendering was available that depicted one possible concept to this plaza which could include such amenmes as senior housing, a tot lot and mixed use development of various office and retail. This rendering, and other display matenals, are available for review m the CEDD In addition to display materials; the video of the Planning Commission meeting of Task Force pions was shown and the forum itself was videotaped. These items are also available for your review The CEDD and General Plan Task Force welcome your mgwnes Additional outreach efforts are also planned. We are very excited about a public forum which is tentatively planned for September 25th to coincide with the City Council public heaang on the closure of the the General Plan update scopmg phase. This public forum will offer residents the above information, and also, a more detailed Action plan, outlining implementation steps and financial ourtlay nooessary to reach those goals. Other mach efforts will include presentations to school -age children and Seniors, COUNCIL AGENDA ITEM #.� i CRA ITEM () COUNCIL ITEM (X ) FUNDING REQUIRED SUBJECT: GIS Update RECOMMENDATION: Receive and file Community Development ' Department MEETING DATE: AUGUST 14,1997 _ �Y NO FUNDING REQUIRED _.X_ For the information of the City Council following are areas staff is working on - GIS Intern Rent Coordination of Data Base and Technology Advancement - GIS Budget Items - Newsletter Article GIS Intern Recruitment An F mail ad has been forwarded to all GIS Departments at local universities and a formal ad sent to all Planning and recruiting Departments of nearby universities such as University of Redlands, San Bernardino, Pomona and UC Riverside An ad will be in Jobs Available through August and September An official job description is being drafted by Hally Cappiello, Associate Planner Coordination of Data and of Data and Technol= Advancement Monthly meetings of the GIS Steering Committee are taking place on the first Tuesday of each month after the department head staff meeting, in the City Manager's conference room at 10 30 am During these meetings we exchange information regarding data base development (i a sewer mfo), new software each department head is considering purchasing; networking strategies and compatibility of software and programs The parcel data base is completed and will be input into the city network soon. The data will be updated by San Bernardino County stab; who originally developed it, on a quarterly basis A zonmg data base and the sewer data base are currently under development; thus, slowly we are creating our data layers We have also received our "free" ArcView upgrade from the Local Government Commission and are upgrading the SCAG GIS station to Windows 95 and ArcView 3 0. The Building & Safety computer already has Windows 95 and ArcView 3 0 22795 Barton Road - Grand Terrace, California 92313-5740 M f2 ITr .J h� Community Development Department r t " ai ,tom. F MOR CRA ITEM () w COUNCIL ITEM(X) MEETING DATE: AUGUST 14,1997 FUNDING REQUIRED NO FUNDING REQUIRED - SUBJECT: Program for Economic Development ~ ry"S I RECOAUdENDATION: Receive and file Attached for the information of the City Council is an outline (in the form of a memo to staff) of Economic Development items to be implemented The program includes four areas _ Y Department Internal Procedures General Plan Economic Development Element efforts - Support to other departments and agencies (i a Chamber of Commerce) and - Economic Development Coordination function V-. An importairt procedural item not included in the outline is of r "user-friendly approach" used for counter and developer contacts The policy of the CEDD is "never to say no" We work with 4ficaats The best project is one feasible to the developer and an asset to the City Lately, in addition to this policy, we are trying a polio of "let's pirt on the other list. the economic develgquku hat". That means ,let's �, ; pretend we are the business, the applicant, and that we need to start operating ` yesterday""This results in more flexibility and expediting of procedures. The goal is to be nice without compromising development standards' This is not an easy job, mamly when the applicants are not willing to - compromise We do not give up and will continue to do our best. 11 We are also increasing busiaess"recrurtmg oppoitun iess by workmg with the Inland Empire Economic Council (IEEC) on site prospects and local developers as much as possible, Le Mr Coffin. The City's Economic Development contact is 430-2247.-, ,ji, Periodic updates will be provided to City Council on our economic development efforts Please let us know if you have any questions or input on material provided Thank you. Attachment " < Memo to City staff dated Jane 18,1997 t PM pp - c lofficelwpwm\wpdocs\plannn8lxlocmdev 997 22795 Barton Road - Grand Terrace, California 92313-529-tdffl1f&MtMA rrEM # c • Currently, once per year, new businesses in each retail center are featured in city newsletter, we propose to add a news feature for each City newsletter and/or In Chamber, of Commerce newsletter _ • We propose to pursue low interest loans for Infrastructure to help attract Industrial uses Source of funding has already been Identified • Development of other ideas that will improve the City's image as a business-frlendly community, as well as increase the department's potential to help new businesses locate in Grand Terrace _ , 2 General Plan Task Force development of the Economic GETTING Development Element and its Implementation Strategy as outlined in -INN THE WORD the General Play Aeon Plan. These actions include no* various -) analytical tools to_grr us a solid foundation of informatton to base , OUT... fnhme d=sions on - in order to effecavely recruit business, we need to , i - know where to focus our attention - what types of business will be attracted to Grand Ter ace, what types will succeed here, how can we "get the word outr These actions will tell us what our market niche is (per the draft Action Plan of the General Plan) These items include , a) CALM one day workshop b) Economic Base Analysis to evaluate regional role of Grand Terrace, mdustnal supphers and large business' role c) Market Analysis, among other things, to evaluate 1) what are business regmrements in terms of trade areas and their characteristics (3-5 mEe radms, `br. 10-I5 mile radms, etc) -- w d), Ctti= Survey and Business Survey to find out their needs Business Incubator Suniey (Cahfomta State Pd*echmc Umverstty, Pomona and California State University s �� )¢ , at San Bernardino to be contacted and with data and t � - 3 Pursue Certification of Housing Element and respective strategy to be authonmed toispend 200% - set aside redevelopment funds to purchase land in the Barton Road Specific Plan (long and narrow lots) area. StratW mclod6 the con tmetion of a town DIM surrounded by commercial and with Senior L housing located to the rear`ofthe property ` A portion of the senior housing is td be sabsiciiud by tiie develcpa Tbis town 04z4 will trigger development to the Barton Road Speafic Plan area, create a city p center and help'to make tit ;` mmeraal area more active The City of Norco included a main -use community center into their senior housing and was graatted fu»ding by HUD We propose to ctiecdc into like g es. -f k. -, r IL Support to Other Departments and Agencies 1 Participation in the Chamber of Commerce Business Development Committee Major function of this committee is to a) find temps for specific vacant spaces in centers', and b) develop busness survey Note that both of these tasks are carrentiy underway, and that 071 Market is the focus this year and, c) It has been recently proposed that the committee perform an inventory of vacant leasable mom footage in retail areas and include cost per square foot and other mformatton pertinent to renters in order to recruit basness. C"OFGFMD TOMM HISTORICAL & CULTURAL ACTIVITIES COMMITTEE MINUTES FOR JULY 7, 1997 MEETING JUL 2 419W Gnaw The meeting was called to order by Chairman Vi Gratson at 7 PM. Those present were Vi, Brenda Stanfill, Colleen Edmundson, Ann Pet ta, Shelly Rosenkild, Judy McBride and Hannah Laister. Secretary's Minutes: The minutes for June were read and ;approved on motion by Ann, seconded by Colleen. } !The Pioneer Interview tapes are now complete. Copies, in the iform of a booklet, are complete of which there are four. One is in our storage cabinet, Judy has one, Colleen has one, Iand Lee Ann Garcia has the fourth. Yolanda Martinez was sent a Thank You note by the Secretary. Treasurer's Report: Colleen's report shows a balanceof450 at the end of the fiscal year. Our new budget will be in the amou nt of $1250.00. 'Country Fair: Judges: Pauline will work on this when she comes back from vacation. Flyers: These are ready to go out. The applications will go An esotejnher - Publicity: Shelly prepared a eible announcement which will be Iput on immediately. Raffle: Tickets will be 3 for $1. There will be five prizes Colleen will decorate J%ve chS for the tickets. There will be an afghan, a tedddy bear, a decorated wreath so far. T-Shirts: It was suggestsed that all members wear the same shirt. It was decided on a shirt with collar, light blue. Entertainment: So far, we have a dancing class on st'sge and singers from America Sings. We will check into a karate demo on the outside lawn. Set-up: Colleen prepared a to scale model of the Community Center room. There are 33 tables available. The Women;s Club fuses 6 or 7. Library uses 3 or We also need one for the raffle and one for the historical display. It was decided that the application must include the words that no one be allowed on the premises until 7 AM. Assignments: Ask the City men if they can come to set up by 7 AM so they we "n get to our jobs. COUNCIL AGENDA ITEMg�}�1 r- �` day r L Kn jarj► Report 4 4 CRA ITEM () COUNCIL ITEM (x) MEETING DATE August 14, 1997 SUBJECT DESIGNATION OF VOTING DELEGATE FOR LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE This year's League Annual Conference is scheduled for October 12-14 in San Francisco The League is encouraging that all comes be represented at the Business Meeting on Tuesday, October 14, at 9 30 a in at the Moscone Convention Center i The League is aslang that each City Council designate a voting representative and an alternate who Ynll be present at the Business Meeting Each City is entitled to one vote to matters, affecting municipal or League policy Staff Recommends Council. APPOINT A VOTING DELEGATE AND ALTERNATE WHO WILL REPRESENT THE§CITY t t r. r .tk, - 4t+ OF GRAND TERRACE AT THIS YEAR'S LEAGUE OF CALIFORNIA 'CITIES, �ANNUAL CONFERENCE BUSINESS SESSION BS! k � t' �tr .. _ + � �, r ....; "` � t � ' .tr � .i��..� a`. x_� � �.ic i„�`a� E•- g i ♦ T J y 'h t j r u r...d } b %w.' 9 ., CY=iia-�V 3 Y 2 L S ut y� i � A l✓ � ii � *5� f, S n COUNCIL AGENDA 1TEM #� City Manager's Department CPA ITEM _ ( _) COUNCIL ITEM (XX) MEETING DATE" August 14,1997 SUBJECT RESOLUTION SUPPORTING A UNIVERSITY -CITY TOBACCO PACT is i t FUNDING REQUIRED NO FUNDING REQUIRED X_ l Y� The City of Grand Terrace was recently contacted by the Behavioral Health Institute at California State University, San Bernardino regarding our participation in a Umversity-City PACT A copy of the resolution of support provided by the University is included in this report. This program, which is supported and funded by the State of California Department of Health Services through Proposition 99, is administered by the Behavioral Health Institute, one of the State's leadmg r tobacco -related researchers and grantees 3 this ro the of Grand Terrace a T ' h By supporting p gram; City ' grew to provide the=Instiarte with three 7-10 minute forums for a presentation at upcoming City Council meetings -over the next 18h months During these presentations, the Institute will provide the Council and the public the results of several surveys and analyses completed on behalf of the City These inchide - ' • Results of a community assessment survey which mchides responses by residentsbn w attitudes surrounding youth and tobacco and policy -related issues. • Results of a comparative analysis of the City's tobacco -related ordinances based on a national model of FDA, State and local regulations The City's results will also be compared to other surrounding cities Any policy assistance requested by the City will also be provided by the University in updating or enhancing current ordinances • Results of focus group surveys conducted using area teens on tobacco habits and access to tobacco • Results of youth purchase surveys conducted in the City, detailing merchants which continue to sell tobacco products to tumors COUNCIL AGENDA 11EM9�� RESOLUTION NO.97 - i A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE SUPPORTING A UNIVERSITY -CITY TOBACCO PACT WITH THE BEHAVIORAL HEALTH INSTITUTE, CALIFORNIA STATE UNIVERSITY SAN BERNARDINO (CSUSB). the City Councl ofthe City ofGrand Tarr has placed a high priority on decreasing youth access to tobacco, and-- F t WHEREAS, the City of Grand Terrace endorses a broad -based public poky _a approach to community improvement and the promotion of health for its youth, and Wig,the community residents, Youth, city officials, and businesses' m the Uniwrsi PACT will deed a more ' P�Pa�B � ��3' oP comprehensive --st of tobacco and its impacts on youth in our community and public policy approaches that resiih in Positive community benefit, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DETERMINE, AND ORDER AS FOLLOWS, Section That the City Couml of the Cdy of Grand Terrace supports the University. City PACT as a means of integrating health concerns into a community and scientific I approach to impw ing the overall environment in the City of Grand Term and intends to parttic ilm" in the Project as established by the Behavioral Health Instihite, CSUSB and the State of Cafiforma Department of Health Services That the City Councils of the City of Grand Terrace supports the Uaversity_ ,City PACT as a means of providing a comprehensive communiq4wed intervention to decrease illegal, sales of tobacco to minors in the City Y 7 ti£ 1 � t d Secdon I That the City ofGrand Terrace, in oonju wdw with the Behavioral Health Institute of CSUSB, will provide a ten minute forum to the University at three fixture, City Council ;meetings The University presentation will focus on results of youth purchase su: veys in the �eommundy, and a thorough analysis of the City tobacco ordinance, and a discussion of other issues relevant to tobacco control in the City The City also agrees to provide the University with information on any other city or community committees that are interested in issues of chorea's !health I Section 4: The City Coun d hereby dicta the City Cleric to certify as to the adoption Hof this Resolution.