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09/25/199722795 Barton Road Grand Terrace California 92313-5295 Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909)783-2600 Byron R Matteson Mayor Dan Buchanan Mayor Pro Tempore Herman Hilkey ;,r r Jim Smgley Lee Ann Garcia Council Members Thomas J Schwab Cuy Manager BILE COPY SEPTEMBER 25, 1997 CITY OF GRAND TERRACE Regular Meetmgs 2nd and 4th Thursday - 6 00 p m Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 .i COUNCIL CHAMBERS SEPTEM BER 25, 1997 fD TERRACE CIVIC CENTER 6:00 P.M Barton Road TiM CITY OF GRAND TERRACE COWLWrM THE AMUCA10 WUHDISABUXfM ACT Of 1990. IF YOU REQUIRE SPECIAL ASSISTAMS TO PARTICIPATE IN TM MEI PLEASE CALIF THE CITY UNWS OffIfE AT (909) 52.4-6621.AT IEAST 49HOM PRIOR TO TM JAMJVQ * Call to Order - * Invocation - * Pledge of Allegiance - * Roll Call - AGENDA ITEMS STAFF COUNCIL RECOMMENDATIONS I ACTION 1 Approval of 09-11-97 Minutes Approve 2 Approval of Check Register CRA092597 Approve 3 Award Contract - Civic Center/Code Enforcement Remodel Award Project 1 I Items to Delete 21 SPECIAL PRESENTATIONS A Recycling Family of the Month - August 1997 B Presentation by Dr Fischer, Colton School Distal 31 CONSENT CALENDAR following Consent Calendar items are expected to be no and noncontroversial. They will be acted upon by the icil at one time without discussion. Any Council Member, 'Member, or Citizen may request removal of an item the Consent Calendar for discussion. A Approve Check Register No 092597 Approve B Ratify 09-25-97 CRA Action C Waive Full Reading of Ordinances on Agenda D Approval of 09-11-97 Minutes Approve E Designate CJPIA AlternateVotmg Delegate Appoint Y11 QWIW,:: A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 11, 1997, at 6.00 p m FRESEM Byron Matteson, Chairman Dan Buchanan, Vice -Chairman Herman Hilkey, Agency Member hm Smgley, Agency Member Lee Ann Garcia, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Bernard Simon, Finance Director Patru;ia Materassi, Community Development Director Virgil Barham, Building and Safety Director Lt Mike Howell, Sheriffs Department John Harper, City Attorney ABSEM Brenda Stanfill, City Clerk CRA-9745 MOTION BY AGENCY MEMBER GARCIA, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to approve the August 28, 1997, CRA Minutes CRA-97-46 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY VICE CHAIRMAN BUCHANAN, CARRIED 5-0, to approve Check Register No CRA091197. Chairman Matteson adjourned the Community Redevelopment Agency Meeting at 6 05 p in SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHAIRMAN of the Community Redevelopment Agency of the City of Grand Terrace C t3 A AGENDA nW NO. PENWNQ C R i _ �PPROVAL PAGE 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: , SEPTEMBER 25,1997 _ CHECK REGISTER NO: 092597 OUTSTANDING DEMANDS AS OF: _ _ _ _ _V SEPTEMBER 25,1997_ CHECK NO. VENDOR DESCRIPTION AMOUNT P12040 MARGARET AYARS BIRTHDAY BONUS 5000 P12041 STATE COMPENSATION INSURANCE FUND WORKERS' COMPENSATION INS AUG, 1997 23635 P12051 HERMAN HILKEY STIPENDS FOR SEPT, 1997 15000 P12062 CASH CASHIERS CHECK TO ARROWHEAD ESCROW TO PURCHASE PROPERTY AT 22846 PALM AVE 97,530 00 38745 ACCENT PRINT & DESIGN BUSINESS CARDS, CODE ENFORCEMENT 10298 38756 DAN BUCHANAN STIPENDS FOR SEPT, 1997 15000 38758 CALLISON CONSTRUCTION PROGRESS PAYMENT FOR REHABILITATION AT 22846 PALM AVE 9,00000 38760 RAUL COLUNGA INTERN FOR 8/11-9/12/97 96872 Q) 38761 CRAIG COMPANY CONCRETE CURB, GUTTER, SIDEWALK AT 22832 PALM AVE 4,57600 m 38767 J R FREEMAN CHAIRS FOR CODE ENFORCEMENT 91415 a 38769 LEE ANN GARCIA STIPENDS FOR SEPT, 1997 15000 38770 GATEWAY 2000 COMPUTER/MONITOR, CODE ENFORCEMENT 5,00000 38774 CITY OF GRAND TERRACE WASTE WATER DISPOSAL SERVICES FOR HOUSES UNDER REHABILITATION 11865 a38784 BYRON MATTESON STIPENDS FOR SEPT, 1997 15000 38786 38787 PACIFIC BELL PETTY CASH PHONE FOR HOUSING REHABILITATION PROGRAM REIMBURSE PETTY CASH 3852 1831 38796 JAMES SINGLEY STIPENDS FOR SEPT, 1997 15000 z 38798 SOUTHERN CA EDISON COMPANY ELECTRIC FOR HOUSES UNDER REHABILITATION 583 P 38799 SOUTHERN CA GAS COMPANY GAS FOR HOUSES UNDER REHABILITATION 533 N 38800 STAPLES OFFICE SUPPLIES, CODE ENFORCEMENT 31516 Community Services Department Staff Report CRA ITEM (XX) MEETING DATE September 25, 1997 SUBJECT CIVIC CENTER REMODEL AWARD OF CONTRACT NO FUNDING REQUIRED- BUDGETED ITEM BACKGROUND As part of the development of the City's Code Enforcement Division, a remodel of the Community Services Department is required to create the necessary work area for the Division The City Council approved the bid specifications for this project in August, and the City Clerk has advertised the project for the required period On September 17, 1997, the City Clerk opened sealed bids for the remodeling project Qualified bids for Project 97-06 submitted included as follows 1 Petra West Construction $10,976 00 Petra West Construction is a qualified contractor who has previously done work with the - Crty's Housing Department It is recommended that the City Council award a bid to Petra West Construction in the amount of $10, 976 00 The project is expected to take approximately 30 days to complete RECOMMENDATION: That the Board of Directors of the Grand Terrace Redevelopment Agency award Project 97-06 to Petra West Construction in the amount of $10,976 00 FISCAL IMPACT: The Project budget is $15,000, of which $1,600 00 has been expended for telephone and data links leaving a balance of $13,400 00 as a balance The City will be providing the carpeting for the project and it is expected that we will keep within the budgeted amount C R A AGENDA ITEM N0. 3 PAGE 1 is PODING CITY -CITY-OF-GRAND-TERRACE—COUNCIL APPROVAL DATE- SEPTEMBER 25,1997 CHECK REGISTER NO: 092597 OUTSTANDING DEMANDS AS OF: SEPTEMBER 25,1997 CBEO Na VENDOR DESCRIPTION P12035 STANDARD INSURANCE COMPANY DISABILITY INSURANCE FOR SEPT ,1997 90859 P12036 ANDREA GORDESKY REPLACE LOST PAYROLL CHECK 52159 P12037 G T AREA CHAMBER OF COMMERCE ATTEND CHAMBER RETREAT 2400 P12038 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/5/97 4676 P12039 COMCAST CABLEVISION CASH PAYMENTS FOR 9/5/97 28384 P12041 STATE COMPENSATION INS FUND WORKERS COMPENSATION INSURANCE, AUG, 1997 1,78103 P12042 KATHY PIERSON BALANCE DUE FOR UNDERPAYMENT OF INSTRUCTOR FEES 21650 P12043 STATE CONTROLLER FEE FOR PLEDGE CERTIFICATE, BOND ISSUE 50000 P12044 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/9/97 14614 P12045 COMCAST CABLEVISION CASH PAYMENTS FOR 9/9/97 37410 P12046 CAROLYN REED BIRTHDAY BONUS 5000 P12047 KEVIN CARROLL Bffi1 AbAY BONUS 5000 P12048 PERS RETIREMENT FOR PAYROLL 9/5/97 5,76112 C P12049 SOUTHERN CA GAS COMPANY CASH PAYMENTS FOR 9/11/97 12007 P12050 COMCAST CABLEVISION CASH PAYMENTS FOR 9/11/97 16656 P12051 HERMAN HILKEY STIPENDS FOR SEPT, 1997 30000 P12053 SOUTHERN CA GAS COMPANY CASH PAYMENT FOR 9/16/97 34360 P12054 COMCAST CABLEVISION CASH PAYMENT FOR 9/16/97 21641 M d 38745 ACCENT PRINT & DESIGN BUSINESS CARDS, CITY MANAGER 6886 38746 ADDINGTON ENGINEERING ENGINEERING SERVICES FOR AUG, 1997, COMMUNITY rn DEVELOPMENT DEPARTMENT 1.60000 38747 MATTHEW ADDINGTON PLANNING COMMISSION MEETING, 9/4/97 5000 38748 ADVANCE COPY SYSTEM ONE YEAR MAINTENANCE ON COPIER FOR CHILD CARE CENTER 35000 38749 CRIS ALEXANDER REFUND, WASTE WATER DISPOSAL SERVICES 1575 38750 ALLSTATE LIFE INSURANCE COMPANY L109IRSURANCE FOR H HILKEY, (6 MONTHS) 90000 38751 ASCOM RENTS POSTAGE METER, (3 MONTHS) 16809 PAGE CITY -OF -GRAND -TERRACE DATE: SEPTEMBER 25,1997 OUTSTANDING DEMANDS AS OF: 4_ _ _ _ _ _ _ SEPTEMBER 25,1997 38782 LASER EXCHANGE 38783 LUCENT TECHNOLOGIES 38784 BYRON MATTESON 38785 METLIFE 38786 PACIFIC BELL 38787 PETTY CASH 38788 KATHY PIERSON 38789 PRESS ENTERPRISE COMPANY 38790 PRIME EQUIPMENT 38791 S 8 S ARTS 8 CRAFTS 38792 COUNTY OF SAN BERNARDINO 38793 COUNTY OF SAN BERNARDINO 38794 SIGNAL MAINTENANCE, INC 38795 JIM SIMS 38796 JAMES SINGLEY 38797 THADDEUS SMITHEY 38798 SOUTHERN CA EDISON COMPANY 38799 SOUTHERN CA GAS COMPANY 38800 STAPLES 38801 SYSCO 38802 MARY TRAINOR 38803 TRANSPORTATION ENGINEERING 38804 VALLEY TIRE COMPANY _ ___CHECK REGISTER NO: TONER CARTRIDGES, COPIERS/PRINTERS MAINTENANCE ON PHONES, CIVIC CENTER, SEPT, 1997 STIPENDS FOR SEPT, 1997 LIFE INSURANCE, H GRANT, (6 MONTHS) PHONES FOR CITY OWNED FACILITIES REIMBURSE GENERAL PETTY CASH -FINANCE DEPARTMENT INSTRUCTOR, GYMNASTICSfrINY TUMBLERS AD, RECREATION INSTRUCTORS ' WATER COOLER, MAINTENANCE DEPARTMENT PROGRAM SUPPLIES CHILD CARE BOOKING FEES FOR AUG, 1997 LAW ENFORCEMENT/CRIME PREVENTION OFFICER FOR SEPT, 1997 SIGNAL MAINTENANCE FOR AUG, 1997 04ANNING COMMISSION MEETING, 9/4/97 STIPENDS FOR SEPT, 1997 t REFUND, WASTE WATER DISPOSAL SERVICES SiREET LIGHTS, AUG, 1997 'GAS FOR CITY OWNED FACILITIES OFFICE SUPPLIES F60D FOR CHILD CARE CENTER PLANNING COMMISSION MEETING, 9/4/97 ENGINEERING SERVICES FOR COMMUNITY DEVELOPMENT DEPARTMENT, AUG, 1997 TIRES FOR MAINTENANCE VEHICLE 092597 26911 29834 30000 70198 43568 13310 _ 74617 160 08 _ 53 88 26649 78450 87,756 00 36352 5000 30000 1680 3,34321 18950 9389 1.43028 5000 2,67200 33198 CITY OF GRAND TERRAC CITY COUNCILAIMUTES COUNCIL APPROVAL A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on September 11, 1997 at 6 00 p m PRESENT; Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tern Herman Hilkey, Councilmember Jim Smgley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Bernard Simon, Finance Director Pahma Materassi, Community Development Director Virgil Barham, Building and Safety Director Lt Mike Howell, Sheriff's Department John Harper, City Attorney Brenda Stanfill, City Clerk The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church followed by the Pledge of Allegiance led by Councilman Jun Smgley. "I, '•yi ?�1 : i.•ugo 1. 11 Joam Finwall, Community Liaison for Pacific Bell, introduced herself to the Council indicating that she looks forward to worlang with our community. CC-97-132 MOTION BY COUNCH2 EM 3ER HICKEY, SECOND BY COUNCRIAE1ViBER SINGLEY, CARRIED 5-0, to approve the following consent calendar items. 3A Approval of Check Register No 091197 3B Ratify 09-11-97 CRA Action 3C Waive Full Reading of Ordinances on Agenda 3D Approval of 08-28-97 Minutes 3E. Reject Liability Claim - Michowsla 3F Authorization to go to Bid - Street Stnpmg 3G Highlights of the Economic Development and Downtown Revitalization Conference COUNCIL AGENDA ITEM # 3 counca Minutes September 11, 1997 Page 3 a radio talk show (KHPY) representing the City on their "Smart Community Talk" program. He announced that the Tour de Terrace bike ride is coning up on October 5th and encouraged everyone to participate Counclmember Sing1T, reported that the City Manager sent a letter to Colton showing our opposition to the proposed private prison and requested to be part of the review process. He indicated that he attended the Gang and Drug Task Force where a study was presented on DARE The study showed that there is no significant effect on children after 6th grade. Count lmember H lka, reported that Dial -a -ride service is provided through Omnitrans, which is funded with gas tax revenue, and encouraged those who need the service to use it. He expressed his concern with USA Waste and encouraged those who have complaints to call the City ; mrmr.-I OZ. � 1 . ► ' 11 I 1 ' / / C ]Mon Pro Tern Buchanan, indicated that he will abstain from discussion on the advice of the City Attorney, due to a potential conflict of interest uummuniv Development orector Materassi, report that the Planning Commission denied this project on a vote of 4 to 3 -The most important factors influencing denial were that the Developer was not willing to delete the remaining two 1,353 square foot homes, the Specific Plan was planned to transition from diversified neighborhoods to larger homes area as it approached the 20,000 square foot/lot zone area toward the southeasterly direction of this tract, and these are some of the last parcels in Grand Terrace feasible for larger homes. She indicated that the proposal does meet the City zoning code.and the developer has agreed to negotiate The current proposal median is 1,800 square feet The only alterations proposed are related to the housing product as the number of lots, the lot sizes, layout of lots and conditions of approval remain the same. Size of lots vary from 7,200 to 8,000 square feet on Lark to 10,800 to 12,000 square feet on Kingfisher. She indicated that staff would like to continue recommendation for approval and Planning Commission direction is denial. The final recommendation is at the pleasure of the Council. AnddvWng-h t, President of Diversified Pacific Homes Development Corp , introduced the project architect, Peter Patassn. Peter Patassi, Project Architect, gave an overview of the project indicating that this Proposal is to complete Tract 13050 All the land improvements are in and will not need to be modified to accommodate the homes In negotiating with staff, the developer has 4 xi Jy 44*2 rr I ouA%d bill utes September 11, 1997 Page 5 would like to see larger homes built Chris Sorensen, 1351 Hnlllark Ln , Norco, spoke in favor of the project indicating that he feels this is a quality project Moire Huss, 12570 Mt Vernon Ave., spoke in opposition to the project indicating that she would like to see at least 1,800 square foot homes in that area Chuck Collier, 22715 Kentfield St , indicated that he is against the smaller homes and would not like to see them built in that area. Arlene Aurther, 22800 Kentfield St , felt that the proposed houses are too small for the those particular lots Andy Wright, Diversified Pacific Homes; reiterated that he is willing to drop the two smaller homes and is proposing to build homes from 1,600 to 1,800 square feet. He expressed concern with selling homes at $100 a square foot when the average home is now selling for $80 a square foot CC-97-133 MOTION BY COUNCII,MEMBER SINGLEY, to deny the appeal and uphold the Planning Commission recommendation - Motion died for lack of Second indicated that he is not in favor of the homes presented, however, he does not want to lose the builder in our community City Attorney E[w=, indicated that an option is to continue the public hearing to a date certain to encourage and allow the developer to come back with modifications. Councilmember SmQlev, felt that the project should be redesigned and then the Council may be wilting to waive fees to get the project through Counc imember Garcia; felt that this is a quality developer and indicated that she would be in favor of continuing the project to allow the applicant to reconsider his project. Andy Wright, Diversified Pacific Homes, indicated that he would agree to a continuance if the Council will allow hun to build what is there now, which is 1,800 and 2,000 square foot homes, and if the Council will consider waiving the fees that are under their control M=r Matteson, asked the opinion of the City Manager City Manager Schwab, stated that he would not agree to waiving the fees. Peter Patassi, Project Architect, indicated that plan modifications would require review t_ Council Minutes September 11, 1997 Page 7 COUNCELMEMBER GARCIA, CARRIED 5-0, to approve the request from Grand Terrace Little League to install three scoreboards at Pico Park. 8B Social Secunty Alternative Retirement System for Part-time and Temporal Employees CC-97-138 MOTION BY COUNCILMEM 3ER SINGLEY, SECOND BY MAYOR MATTESON, CARRIED 5-0, to approve the following. 1 Approve Resolution to adopt the Public Agency Retirement System, a governmental plan, to provide a qualifying retirement system to certain employees not eligible for coverage under PERS 2 Adopt PARS TRUST, including PARS Alternate Retirement System, effective September 22, 1997 3 Adopt the following options in the "Adoption Agreement" A City will contribute 1.3 % of covered employees gross wages. B Employee will contribute 6 2 % of covered employee gross wages on a pretax basis C All Plan expenses are to be paid -out of Plan assets - D Plan expenses are to be - allocated 100% , from _Employer Contribution Accounts and 0% to the employee contribution accounts E City's Plan Administrator shall remain fiduciary with respect to the authority and duty to direct the investment and management of all Trust assets F. Statement of Investment Policy shall be `Investment Policy shall include all investments permitted in California Government Code Sections 53601 and 53635 At all times the objective shall be safM of principle, liquidity of assets and yield of investments, in that order " 4 Appoint City Manager or his designee' as City Administrator for PARS Administration to implement the plan 5. Authorize the City Manager as PARS Administrator to execute PARS Adoption Agreement and engagement letter with Phase II Systems 6 Appropriate $2,950 from the General Fund to cover PARS-ARS start-up costs 7 Approve Employee Policy to implement PARS-ARS Plan Staff Report CRA ITEM ( ) COUNCIL ITEM (x) MEETINGDATE September25,1997 SUBJECT DESIGNATION OF ALTERNATE VOTING DELEGATE FOR THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (CJPIA) Currently Councdmember Singley is the voting delegate and the City Manager is the Alternate for the California Joint Powers Insurance Authority The City has the option of appointing additional alternates to insure that our city is represented The Assistant City Manager has been attending the meetings when necessary, however, he has not been officially designated as an alternate APPOINT THE ASSISTANT CITY MANAGER, JOHN DONLEVY, AS AN ALTERNATE VOTING DELEGATE TO REPRESENT THE CITY OF GRAND TERRACE AT THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY COUNCIL AGENDA ITEM # 3 COUNCIL ITEM (300 Community Services Department Staff Report MEETING DATE September 25, 1997 SUBJECT CAPITAL ]MPROVEM> NT PROGRAM REQUEST FOR PROPOSALS NO FUNDING REQUIRED- BUDGETED ITEM : - - I .. IIiJa Over the past two years, staff has begun a process of developing preliminary strategies for the maintenance and improvement of the City's most valuable resources, our Capital Assets In order to proceed with a long term costs analysis and nmplon plan, it is necessary that the City hire a consulting engineer to assist staff in developing an inventory and analysis of our streets, curbs, gutters and sidewalk. Staff is recommending that the City let a Request for Proposal for a consulting engineer to assist the City in developing a Capital Improvement Program with the following objectives 1 Review the existing c onditxm of streets and rid improvements for all streets 2 Establish a rating system and prioritize improvements 3 Determine the actual needs and costs for a proposed program in terms of funding. 4 Produce a five (5) year CIP based on two criteria. actual funding for the period and needed finding for the five year period. 5 Develop a compressive report on fiinding alternatives and sources to meet capital improvement needs The source for the finding of these services will be through the City's Measure I Fund. The estimated cost is $15,000 That the City Council approve the Request for Proposal and authorize staff proceed with the Capital Improves P%lect FISCAL I11WACT: Estimated cost is $15,000 COUNCIL AGENDA I'iEM # 3 F PROPOSAL CONTENTS Tile consultant's proposal must contain the following information and should be organized as follows 1 Cover Ater summarizing the proposal — maximum of two (2) pages 2 Understanding of the City's needs — maximum of two (2) pages 3 Description of the proposed CIP — nw itruim of two (2) pages 4 Work Plan — maximum of sac (6) pages S Schedule of completion — maximum of one (1) page 6 Project staffing and organization — maximum of four (4) pages 7 Referenoes — maximum of one (1) page 8 Unit rates for typical staff classrficaboos SELECTION PROCEDURE Tire selection procedure will be as follows • Step 1- The City will review all proposals which are submitted in a timely fashion. • Step 2 - The City will short hst three firms whose proposals best meet the City's objective If one firm judged superior the City may elect to delete Steps 3 and 4 • Step 3 - Oral interviews may be conducted with the short listed firms • Step 4 - The City will rank the short listed firms based on selection criteria outline in the following section. • Step 5 -The city will negotiate a coact and fee with the highest ranked firm. If the City and the highest ranked firm cannot come to terms, the City will begin negotiations with the next highest ranked firm and proceed until a negotiation is successful • Step 6 - A contract will be signed between the successful consultant and the City with the City Issuing a written Notice to Proceed. Tile City has the right to reject all proposals at any pouit in the selection process with no financial obhgateon to the consultants SELECTION CRITERIA The selection criteria for the CIP consultants are as follows 1 The proposed CIP must meet the objective stated in that section of the proposal including incorporating each step listed therein. 2 Tire Consultant must have demonstrated ability in developing and implementing a CEP mcludmg experience in Southern California 3 The qualifications of the staff and in particular the Project Manager assigned to the project must show demonstrated ability to perform the necessary tasks 3 Community Services Department Staff Report COUNCIL ITEM (XX) MEETING DATE September 25, 1997 SUBJECT 1998 REDLAND BICYCLE CLASSIC NO FUNDING REQUIRED BACKGROUND: Annually, the Redlands Bicycle Classic is held in Redlands and throughout the general area as a major sporting event for cyclists from around the country For the past few years, the Classic has staged a 101 mile, point to point race from Redlands to Oak Glen. In 1997, the race commenced in Redlands and passed through Grand Terrace before entering Riverside and continuing on to Lake Matthews, Lake Perris and eventually making its way to Oak Glen. The 1998 Race will be held on March 6 In Grand Terrace, the riders enter the City on Barton Road and proceed to Mt Vernon Ave were they head south into Riverside Traffic along the intersections is managed through the California Highway Patrol with a "rolling enclosure" of motorcycle units which temporarily block intersections as the riders pass Last year, -the nders-went through Grand Terrace in approximately 3 minutes 1 _ I - Annually, the Redlands Bicycle Classic requests a permit and a waiver of fees for the event Because the Classic is a non-profit charity event, and due to the fact that the City does not commit resources for traffic, we have traditionally waived the fees Staff does require that the City be provided with indemnification and insurance coverage by the Redlands Bicycle Classic, which is typically given to us just prior to the Race RECOMMENDATION: That the City Council 1) Approve the request from the Redlands Bicycle Classic for a Special Event Permit and 2) Waive fees, winch may be charged FISCAL IMPACT: None by this action. COUNCIL AGENDA ITEM # 3 G 1998 REDLANDS BICYCLE CLASSIC RBC 108 REDLANDS TO OAKGLEN ROAD RACE MILE STREET DIRECTION COMMENTS 000 BROOKSIDE STRAIGHT • RACE START LINE/BROOKSIDE PARK 010 TERRACINA RIGHT STOP SIGN 040 BARTON ROAD LEFT TRAFFIC SIGNAL ) CALIFORNIA STRAIGHT TRAFFIC SIGNAL 200 MT VIEW STRAIGHT TRAFFIC SIGNAL/BUSY INTERSECTION 300 ANDERSON STRAIGHT TRAFFIC SIGNAL 410 WATERMAN STRAIGHT TRAFFIC SIGNAL 500 BARTON/COOLEY LEFT TRAFFIC SIGNALNERY BUSY INTESECTION 600 BARTON ROAD STRAIGHT KOM/TOP OF HILL 670 MT VERNON LEFT TRAFFIC SIGNAL/BUSY INTERSECTON 750 MT VERNON STRAIGHT HOT SPOT SPRINT #1 850 PIGEON PASS ROAD RIGHT DOWN HILL/FAST/RIGHT TURN - 'D PALMYRITA RIGHT AFTFR SHORT CLIMB _ 80 NORTHGATE LEFT _^ 10301 MARLBORO RIGHT STOP SIGN 10 50 R X R TRACKS STRAIGHT 2 SETS OF TRACKS/ROUGH 10601 RUSTIN LEFT LAST SET OF R-R TRACKS 11001 SPRUCE STREET LEFT STOP SIGN 1120 WATKINS RIGHT 11801 _ BLAINE _ RIGHT 4-WAY STOP s 12101 CANYON CREST LEFT TRAFFIC SIGNAL/TOWARDS UCR 12601 UNIVERSITY RIGHT 50 YDS TO TRAFFIC SIGNAL - , 12651 WEST CAMPUS DRIVE LEFT TRAFFIC SIGNAL/ENTER UCR CAMPUS 13001 CANYON CREST RIGHT GO UNDER FREEWAY 13 201 MARTIN LUTHER KING STRAIGHT TRAFFIC SIGNAUBUSY 14 20i CENTRAL AVENUE RIGHT TRAFFIC SIGNAL/COMMERCIAL CNTR 153 CHICAGO AVENUE LEFT TRAFFIC SIGNAL/BUSY 4 RBC 1998 STREET MILE HIGHLAND BOULEVARD 68 70 REDLANDS BOULEVARD REDLANDS BOULEVARD 6970 7240 SAN TIMETEO CANYON 74401 SAN TIMETEO CANYON 83 80 1 REDLANDS TO OAKGLEN ROAD RACE DIRECTION COMMENTS RIGHT ANGLE RIGHT RIGHT STOP SIGN/CROSS TRAFFIC/START CLIMB STRAIGHT MOUNTAIN POINTS #3/DESCENT 30 86901 87401 DESERT LAWN CHERRY VALLEY BOULEVARD CHERRY VALLEY BOULEVARD CHERRY VALLEY BOULEVARD 90901 BEAUMONT AVENUE 92401 VINELAND STREET TOKAY WILDWOOD CANYON ROAD 97 20 OAKGLEN ROAD I OAKGLEN ROAD 101 00 N RIGHT STRAIGHT--- LEFT RIGHT STRAIGHT STRAIGHT HT LEFT STRAIGHT STRAIGHT STRAIGHT ST_._._. RAIGHT STRAIGHT L CAUTION FAST RIGHT TURN/CROSS TRAFFIC SPRINT POINTS #3 CROSS TRAFFIC/ROLLING HILLS CROSS OVER 10 FREEWAY SPRINT POINTS #4/FINAL TRAFFIC SIGNAL STOP SIGN BEGIN CLIMB NARROW BRIDGE/NEARING FINISH FINISH AT SUMMIT/LOS RIOS RANCHO � 3 i • r L A CITY OF GRAND TERRACE CRIME PREVENTION CONMUTTEE, S EP i 5 = Regu4r Mans= MINUTES August 11,1997 cacm The Grand Terrace Crane Prevention Committee met for the regular meeting at the Senior Center Meeting was called to order at 6 03 pm by Chairperson, Phiilomene Spisak. MEMBERS PRESENT were Phdomene Spisak, Chairperson, Bitsy Miller, Vice Chairperson, JoAnn Johnson, Dottie Raborn, Robert Stewart, Jadde Kiacz and Dick Roihns, MEMBERS ABSENT - Alternate Member, Mike Fasenmyer CITY STAFF/SHERffrS DEPT. - Tanya Cahill, Community Services Officer and Tom Schwab, City Manager GUESTS PRESENT- None AGENDA was approved with addition of item VM E. Discussion of Petty Casb Fund Motion by Dick Rollins and second by Dottie Raborn. hfE4UTES - Meeting of July 14, 1997 were approved as written_ Motion by Jackie Kiacz and second by Bob Stewart PUBLIC C014MNT - None CORRESPONDENCE - None BUDGET - From a beginning balance (new fiscal year) of $14,800 00 an expen&m of $6 47 left a closing balance of $14,793 53 Report given by Dottie Raborn. UNFII�TISHID BUSINESS A. Installation of banner poles on Barton Road a. Tom Schwab indicated that no fiords were in the City Budget for such poles and that the item should probably be deleted from the agenda for next month. B. Tonya Replacement (job description). a. City doesn't have job description, but one is available from the county. C. Regulation of safe homes, etc. a. Description and regulations of safe homes was distributed and explained by Tom b The City is frequently not aware of locations unless problems occur. c There was much discussion re group homes of all kinds, but they are regulated by the state and the cty has very little voice d It was suggested that letters be written re AB323 Perhaps suggest minimum distance between these homes D. Fingerprinting a. Chairperson Spisak indicated that the Woman's Chib will continue to support the fingerprinting Pam• COUNCIL AGENDA ITEM # 5-A I cA, n Sept 11, 1997 Action item for Grand Terrace City Council Park and Recreation Committee request permission to have a nonperishable food drive for National "Make a Difference Day" Oct 25 . Requests have been made to Colton Unified Schools for Grand Terrace schools to participate in each school and also Staters Brothers to allow a collection point outside the store. u ' 11 RAKE A DIFFERENCE DAY a o _ so I ^Q �. on DOING GOOD oUaff COUNCIL AGENDA IT€M # J`� ZC� i rr I I I I I I I I I ( not trick) for Oct 25 - 31 "Make a DI'llerence Week"- Briong canned food Collection boxes at Grand Terrace City Hall,Child Care center all week At Staters Brothers Parking lot on Oct 25 only SPONSOR: GT PARK? -AHD RECREATION IHLAHDtHARVEST V { {A T A F F R ZrV -" CITY MANAGER"S DEPARTMENT CRA ITEM( ) COUNCIL ITEM CXXI SUBJECT AB 3229 FUNDS FUNDING REQUIRED NO FUNDING REQUIRED X MEETING DATE September 25, 1997 In 1996 the legislature passed and the governor signed A133229, which allocated $100 million dollars to supplement existing law enforcement services The funds were allocated to the following 12 1 /2% to the County Sheriff for county jail construction and operation 12 1 /2% to the District Attorney for criminal prosecution 75% to the county and cities by population (appro)amately $2 15 per person) The City of Grand Ten -ace will receive approamately $28 to $30 thousand dollars in the fiscal year of 1997-98, depending on whether the state population has grown much since 1996 or has remained somewhat the same The funds are restricted to supplement e)asting law enforcement services The funding can be used for front-line law enforcement, which could include anti -gang and community crime service programs In fiscal year 1996-97 the City allocated $20 thousand dollars for a new Citizen Patrol vehicle and $10 thousand in overtime for a special traffic program targeting speed issues on Barton Road and Mt Vernon Avenue It was unlikely until the very end of the adopted state budget process that the AB 3229 funds would be appropriated However, at the last minute the funding was approved and the law requires that the public hearing must be held in September AB 3229 requires any entity that receives funds to conduct a public hearing regarding the potential use of those funds Staff has COUNCIL AGENDA ITEM 8 bA Staff Deport k CRA ITEM ( ) COUNCIL ITEM (x) MEETINGDATE September25,1997 SUBJECT ACCEPT RESIGNATION OF PLANNING COMMISSIONER - SIMS Planning Commissioner Tim Suns has submitted a letter of resignation for both the Planning Commission and the General Plan Task Force effective immediately This resignation creates an unscheduled vacancy on the Planning Commission, with the term to expire on June 30, 1998 ACCEPT THE RESIGNATION OF JIM SIMS FROM THE PLANNING COMMISSION AND THE GENERAL PLAN TASK FORCE AND AUTHORIZE THE CITY CLERK TO POST THE VACANCY AND ADVERTISE TO FILL THE UNEXPIRED TERM COUNCIL AGENDA tiEM # 8A ITr r STW REPORT Community Development Department CRA ITEM () COUNCIL ITEM (X) MEETING DATE: September 25,1997 FUNDING REQUIRED NO FUNDING REQUIRED X _ SUBJECT: "A Night Out on the Town": General Plan Update Public Forum RECOMMENDATION: Receive Public Input, Review and Approval Staff will start the Public Forum presentation at the request of the Honorable Mayor, with an invitation to the public to participate in the update of the General Plan Then staff will introduce the General Plan Task Force members and go over the presentation program • The first part of the presentation will start with the "VISION]" presented by staff, then two of the Task Force Members will continue the story of the eight ma;or recommendations and staff will close the presentation within 15-20 minutes • The second part is for public input and questions, and the • Third part is City Council's review and consideration of approval, a total of approximately 1 hour, from 7 00 to 8 00 p in as advertised. (Please refer to Attachment A) For the mformahon of the City Council, the plan to be presented was summarized in the format of small action plans, one for each of the eight major recommendations The action plan is part of this report and has been available to the public for review for one week The action plan will become the Strategic Implementation Element of the General Plan and it is proposed to be adopted by resolution GENERAL PLAN PROCESS AND SCHEDULE Tb s presentation closes the Scopmg Phase of the General Plan The Scopmg Phase included - Issues definition - Data collection - Determination of policies - Outreach and education - Preliminary action plan The next phases will include - Drafting of elements - Environmental review - Regional and State reviews - Public hearings COUNCIL AGENDA rrfM # a g 22795 Barton Road • Grand Terrace, California 92313-5295 • (909) 824-6621 PUBLIC FORUM AGENDA I. Presentation Order II. Public Input Patrizia Materassi, Community and ❖ Now is the time for you to ask questions, 4,Y+; Economic Development Director make comments and find out more' •:� Introduction/Moderator ❖ Individual action items are available for your review on the Proposed Action •,• City Vision Ma Trainor, Task Force Member Plans You may pick up a copy here or at Mary City Hall. ❖ Community Image ❖ Deadline for public comments is October ❖ Blue Mountain Area 31 st, Come in or call 430-22471 ❖ Family & Children Orientation Don Larkin, Task Force Member ❖ Economic Development City Center Industrial Area h Patrizia Materassi Noise, Safety & Infrastructure + Strategic Implementation Review & approval ut COMMUNITY IMAGE Recommendation # 1 Policies: ♦ Establish and fortify the City image as an attractive and unique family-onented, socially and economically active community, not only a typical bedroom community ♦ Pro -actively market the City's best assets such as parks and recreation facilities, low crime city, low density, attractive neighborhoods, ideal strategic location, sales potential, etc ♦ Beautify our major corridors and city entrees via a landscape and hardscape theme ♦ Honor Blue Mountain as the community symbol "Grand Terrace, The Blue Mountain City" Objectives: • To strengthen residents' physical connections with our local setting • To teach residents and businesses about Grand Terrace and disseminate information • To strengthen our sense of community, our community identity • To make Grand Terrace an unique place to live, work, play and visit, a village town where people can walk, and enjoy each other's company • To develop a new cultural identity for Grand Terrace • To increase perception of sales potential, help expand existing and recruit new businesses • Ensure development and opportunities will not slap Grand Terrace • Promote economic development • Improve the quality of life for residents • "Celebrate n"4 celebrate your heritage and accomplishments Bring beauty to the residents' eyes and pride to their heart " [Guiding Principle] • "Protect and enhance what we already have, our low density, attractive neighborhoods, our parks and level ojs*ty" [Guiding Principle] Actions: Major Recommendation and/or Action Priority Implementation Fiscal Impact Time F1=0 to 20K, F2=21to SOK, F3=51 to 200K, F4=201 K to 1 K FS-more than 1 M Develop and update regularly the following a P Ongomg Fl business directory, a City profile, a video, posters and other marketing tools as needed. Participate in promotional events to market the City Maintain a socml/cultural calendar of public Ongoing Fl events and fans Produce media press releases to help market Ongoing Fl Grand Terrace when we are prepared for tL Include the Blue Mountain symbol on all City Within 2 yrs F1 stationary, signage and appropriabe items Use 2 BLUE MOUNTAIN AREA Recommendation #2 Policies: ♦ Maintain Blue Mountain as open space and allow area to be enjoyed by residents Obiectives: • To unprove the quality of life in Grand Terrace • To preserve Blue Mountain and its ecological system. • To prevent development on steep areas, thus avoiding heavy grading and possibility of erosion. • To create a Fine Overlay Zone to prevent fires on Blue Mountain and protect adjacent housing development at the base of the mountam. • To create public hilang trails (or improve existing ones) to make residents relate to Blue Mountain as part of their community, help to protect, preserve it and be proud of it • To develop the Grand Terrace Wilderness passive Park as a trail head to provide proper bicycletcar parking and directions to children and adults who currently park illegally in order to hike or travel to the top of Blue Mountain • "Be responsible Make important decisions thmlang of future generations Conserve natural resources [Guiding Principle] Actions: Major Recommendation and/or Action Priority Implementation Fiscal Impact Time F1=0 to 20K, F2=21to 50K, F3=51 to 200K, F4=201 K to 1 M. FSanooe than 1 M Pursue fimds to a) implement Adopt A -Park a) P a) Within 2 yrs Fl Program and b) improve the City's Wilderness b) P b) Within 5 yrs F4 Park as bicycletautomobfle pariang and trail head. Pass a resolution to increase development in heu P Within 2 yrs Fl park fees to help augment the park maintenance ^ fiord. Contact Blue Mountain property owners to confer P Within 5 yrs Fl to F4 and reach an agreement regarding the feasibility of public trails, cost of land and/or utilization of trail easements Develop a specific plan to determine areas P Within 5 yr F1 appropriate for residential development versus strictly open space areas and other fimctions Related development standards for protection of view, privacy protection of existing residential development, aesthetics and preservation or ecology will be part of the Specific Plan Consultants or city staff can develop the Specific 4 c e f < CITY CENTER Recommendation #3 Policies: ♦ Create a city center with the establishment of a public plaza - a city center for a social/cultural purpose ♦ Create the mfrastructure for a successful business district - a city center for economic development Purposes Objectives: City Center Soclal/Cultural Objedlves • To provide residents with greater opportunity to socialize, interact, interface with people, learn and entertain withm a familiar setting • To have a place to gather and celebrate, a public space for cultural events to strengthen our community identity • To create a glace onented" experience which will increase pride of our home town, help to bring people to Grand Terrace and help enhance our community usage • To create a public environment which reflects community values and needs that is able to withstand the retail business cycles and trends • To help portray a "Cape Cod" architectural style village atmosphere as currently indicated in the Barton Road Specific Plan. • "To promote communityparticipation and formation of partnerships to ensure a sense of belonging and community growth. " [Guiding Principle] City Center Economic Development Objectives• • To increase the City's retail tax base • To implement the five elements of a small, scale, successful business district: 1 Narrow Streets 2 Dense commercial area with dense residential area in the immediate vicinity thereby creating a "round the clock" activities and uses 3 Public or civic uses in the area 4 Architecturally styled, "place oriented" image 5 Multi -modal access as much as possible • To change the image of Barton Road from a major vehicle oriented highway to an active pedestrian village road with no traffic capacity reduction, for traffic calming only - • To install a median on selected portion of Barton Road to increase safety for pedestrians and reduce scale of environment to a pedestrian scale • To intensify the density of residential and commercial uses along and in the immediate vicinity of Barton Road. • To mtroduce mixed use commercial and residential development on the long and narrow lots area south of Barton Road, thus allowing reconfiguration of lots and density increases • To build senior housing in the downtown to meet demand demonstrated by the housing survey and satisfy state housing element requirements • To allow use of 20% set aside housing fiord used for purchasing land. • To provide opportunity for local senior residents to stay in the area and have alternative housing choices such as condominiums or townhouses • To create a constituency of residents and businesses in the downtown area. 6 towards La Pax and Reed Street residential areas 9) Phase Q of the Barton Road Specific Plan is to refine the design principles and illustrate feature to provide a clear picture of developers and business for desired arclutectural design and stereoscope Conduct workshops with residents in the Barton Within 2 yrs F 1 Road area to promote the idea and to give them a sense of confidence in the project. Conduct a feasibility study to build a community Within 2 yrs Fl center in the downtown area Extend Mice lanes and pedestrian paths to allow Within 2 yrs Fl people to walk to Barton Road Develop renderings and models of different areas Within 5 yrs Fl and streetscape for workshops with brokers, residents and businesses Conduct workshops with prospective existing Within 5 yrs Fl businesses regarding new city center area Pursue funds or grants to augment city build first Within 5 yrs F1 class senior housing in the project area The Practical Side Does a city center depend on prosperous retail? Not necessarily The primary fimction of a public plaza, or a community center, is to offer people a place to gather — with or without retail establishments Public plazas, as in the European cities and all the cites we love, offer amenities and fimctions such as museums, plazas with fountains, government buildings, churches, libraries, games, art and other uses, not just retail Many plazas also have restaurants with outdoor seating areas, specialized retail, and are so attractive in design and atmosphere that local people are proud of it and visitors keep coming in. The city center in Grand Terrace is proposed to be both a unique place to gather and to shop First, we bring the people in then retail will follow How Can We Start9 We have already started with the approval of the housing strategy to have our housing element certified by the state In the event, it is approved, the housing strategy will allow the city to use our RDA 20% set aside funds for housing to build senior housing in downtown We would need to will subsidize thirty percent of the units for affordable to fixed income semors The others will be sold at market rate The City can utihze these fimds to write off land costs and make it feasible for an interested developer to build the housing, the plazas and the commercial surrounding it. Several scenarios could be possible: 1 City proceed in a slow, building approach amend the Barton Road Specific Plan, have the Housing Element certified and set the financial strategy in place and wart for developer interest. City proceed with a more proactive approach which could result in higher possibilities, but also risk holding the land until a developer is found. This approach involves the actual purchase of the land up front and development of project alternatives - product marketable to developers The City could phase the project so as to attract one developer at a time, rather than one developer willing to build the entire project. In this latter event, it is anticipated that the search would entail looking for a developer for the senior housing and plaza portions of the project first, and that a second investor could enter the picture to install the commercial uses and community center around the plaza in a second phase Such a second phase will require significant additional source of fundmg and feasibility studies ECONOMIC DEVELOPMENT Recommendation #4 Policies: ♦ Determine a market niche for Grand Terrace in terms of retail and industrial uses ♦ Ensure balanced development standards and expeditious processing ♦ Advance a productive relationship and partnership with the business community ♦ Provide a system of financial incentives to local businesses ♦ Establish a relationship and partnership with professional organisations and other economic development allies Obiectives: • To determine the potential of the "City's Vision" of creating an active commercial trade and industrial area, based upon a unique and specialized niche, as well as a partnership between residents, business and the City • To increase taxable sales (retail and wholesale) • To plan for sustainable econonuc growth • To update the Barton Road Specific Plan permitted land use matrix • To provide existing businesses valuable information regarding goods on demand by local residents in and the economic region as a whole • To be prepared to market our focus niche to segmented targets or prospective businesses and industrial businesses • 'Be proud of yourself, transcend stave for sustainable economic growth and a great city identity" [Guiding Principle] Actions: Major Recommendation and/or Action Priority Implementation Fiscal Impact Time F1=O to 20K F2=21to 50K, F3=51 to 200K F4=201K to 1M, FS= nore than 1 M Establish feedback system to ensure development P Ongoing Fl requirements are feasible to local businesses Develop partnerships with the business P Within 2 yrs Fl - community to target vacant store fronts Enlist representatives from various state and P Within 2 yrs Fl county agencies, private institutions such as banks, utility companies, school districts, as well as private persons such as accountants, journalists to help us plan economic development efforts Obtain resident participation and involvement as P Within 5 yrs Fl investors in their own City Reflect results of surveys and analytical tools on P Within 5 yrs Fl all marketing brochures and literature as often as ssi 10 1 Ca ; { • Creation of an Economic Development Division within the Community Development Department We have started to build a momentum, yet economic development needs are as broad as quality of life issues, thus the determination of our market ruche is fundamental in this process of planning for the finure of Grand Terrace However, the only way to get started is to take those "first steps" The General Plan Task Force has outlined our initial steps It is very practical, low cost and cost effective to get prepared to market the City assets by continuing to unplement the economic development actions recommended by the General Plan Task Force 12 entail close involvement with property owners Develop financial and zoning incentives for Within 10 yrs F2 industrial uses similar to those offered in enterprise zones The Practical Side The development of our industrial area is becoming increasingly necessary for the support of an active downtown and to increase our overall tax base While the development of a Business Park Specific Plan can be cumbersome and relies on coordination and cooperation of property owners, as well as be time consuming, it may be relatively mexpenslve if the work is performed in-house However, fiords to construct Commerce Way or a possible new connection with the I-215 freeway are a completely different story projects such as the two latter could cost upwards of $12M each' Where do we start? We begin with our vision to develop the City's industrial base by developing the standards, parameters, precise road alignments, and of course, the Specific Plan itself If studies prove it is not feasible to expand our industrial areas, or to build new access to the freeway, we need to look at alternative strategies BUT, if the studies determine that it is feasible, we will need to gather ourselves in unison and lobby, lobby, lobby — until it is attainable 14 associations, businesses, or private parties can help support the maintenance of park facilities and/or the procurement of park equipment Study feasibility of a youth facility/center or Within 2 yrs Fl designated space for youth activities Evaluate alternative "traffic calming methods to Within 2 yrs Fl reduce speed on residential "streets" to encourage long walks and play to increase "street" safety Amend current zoning code whereby new residential Within 5 yrs Fl development will de-emphasize garages, and bringing the attention of residents to the streets to increase "street" surveillance while kids play Amend zoning code to require open space in all Within 5 yrs Fl residential developments Coordinate new technology advancement efforts with Within 5 yrs F1 local schools or school district Develop programs in conjunction with schools to Within 5 yrs F1 utilize school grounds in common Create a guide for family outings and provide a map Within 5 yrs F1 of community and regional recreational destinations, as well as local cultural activity sites (i e , Santa Ana River Park Develop and install a street safe program in Within 10 yrs F4+ conjunction with local schools This will improve all pathways used by children on their way to school, walking or bicycling This includes curb gutter, sidewalks, street widening, signs and/or completing necessary street improvements in these pathway areas A. Evaluate possibility of developing Gage Canal a)- Within 10 Fl - as a park area, and, yrs -- B Equip the neighborhood easements or linear b)- Within 20 - - not currently being used Yrs Purchase and between Terrace View Elementary Within 20 yrs F4 School and the Grand Terrace Senor Center This land may be utilized for the mutual benefit of the city and school The Practical Side One of the City's best assets is our parks and recreation activities The General Plan Task Force commends existing programs and would like to emphasize how important it is to continue expanding these services to meet existing and projected needs These types of programs help the City show its priorities — its family lifestyle, senior citizens and children. While incorporating "street' safety design and new uses into our codes is relatively simple, it is important to note that to implement all the Task Force recommendations could take the next 20 years' But implementing all of the City's goals is ajourney, not just an end result. Where do we start` We should start by organizing our priorities to be the most efficient In other words, many implementation steps, if taken first, could help get others started. For example, implementing an Adopt A -Park program could help with allowing the first phase of the Blue Mountain Wilderness Park. Further, many programs and goals are contingent on fimds available, so it will become valuable to rely on volunteers, specifically the 16 NOISE, SAFETY & INFRASTRUCTURE Recommendation #7 Policies: ♦ Maintain noise levels at satisfactory decibels and a "Good Neighbor" policy related to noise ♦ Maintain city streets, drainage channels and sewer mams so that they are in good condition at all times ♦ Ensure that residents and local businesses are informed of assistance available in the event of a major disaster, infrastructure difficulty or noise problem ♦ Ensure consistency of departmental plans and programs with the entirety of the General Plan. ♦ Coordinate with various utility companies, regionaUstatelfederal agencies regarding long teams plans as it relates to noise, safety (emergency preparedness) and infrastructure ♦ Keep related information up to date Objectives: • To plan ahead to keep Grand Terrace fimctional, safe and attractive on an ongoing basis • To prevent significant noise problems in the firture • To devise the safest possible evacuation routes in case of a major disaster • To develop an outreach program to inform residents and local businesses about disaster preparedness to maximize public safety and minimize physical damage • To maintain current and consistent plans which reflect departmental cooperation and mutual interest for the ultimate benefit of Grand Terrace residents • To have plans consistent with regional, state and federal regulations winch in turn maintains Grand Terrace's eligibility for reimbursements and/or grants • To plan ahead to eliminate all possibilities of future problems with mfastructure thereby preventing potential water contammation, exorbitant sewer rates, potential health hazu%K etc • To ensure the General Plan is consistent internally thereby allowing maximum efficiency of public services • "Try our best Provide high qualitypublic services in a cast efficient manner " [Guiding Principle] Actions: Major Recommendation and/or Action Priority Implementation Flu al Impact Time - F1=O to 20K, F2--21to 50K F3=51 to 2W F4=201K to 1M. F5=nore than 1M Evahmte and ensure consistency of the following P Within 2 yrs F1 plans and programs with each other and the entirety of the General Plan. 1 Emergency preparedness vs General Plan Safety Element vs Crime Prevention Strategies 2 General Plan Noise Element vs Municipal Code Nuisance Ordinance 3 General Plan Infrastructure Element vs The Riverside Highland Water Master Plan vs 18 The Practical Side It is possible to develop a citizen/business outreach program, ensure consistency of departmental plans, develop a noise contour map and develop long range mfrastructure plans The difficulty and expense hes in the mnplementation of the infrastructure plans Where do we start? We can start with an infrastructure replacement and maintenance capital improvement program similar to the 5 & 20 year Measure I Capital Improvement Program for transportation planning Transportation planning is based on ultimate road capacity as outlined on the General Plan Circulation Element, and on needs of development review and traffic regulation measures The Measure I Program includes the top five transportation planning projects for which we are saving 50016 of Measure I funds available and actively lobbying for approval and implementation. Ttus list of transportation planning projects is forwarded to the San Bernardino Association of Governments (SANBAG) each year for consideration of fimdmg However, the probability of fimdmg is low since fimdmg is based upon service levels and regional priorities This does not mean that our chances are zero - rather, it means that we must be persistent. For example, we were able to procure 5369,000 in grant fiords for the bake lane project' The remaining 50% of the Measure I fiords are saved for maintenance and replacement of mfrastructure, m e , streets, pavement, sewer pipes and storm drams However, we must be realistic Just as is the case with the Transportation Planning Program, available fimdmg will cover only a small portion of it. It will be necessary to pursue additional grant fimdmg and/or statelfederal loans and possibly implement a fee or utility tax to reach our goals On the other hand, there is time and means to begin implementing the less costly items recommended here It will also help to smmphfy mfiwtructure projects as much as possible to make them feasible in the future' 20 document. These are to be evaluated at the end of two, five, ten and twenty years or more frequently as desired. The Practical Side An Implementation Plan is the practical side of a General Plan and the mentors will ensure continued unplementation of their recommendations They will "adopt" the recommendations and serve as an enzyme for it to take place It is exciting to be part of the good things that will happen in Grand Terrace in the years to come) 22