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11/17/1997File WRY 22795 Barton Road Grand Terrace California 92313-5295 Civic Center " (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 Byron R Matteson Mayor Dan Buchanan Mayor Pro Tempore Herman Hilkey Jim Singley Lee Ann Garcia Council Members I Thomas J Schwab CityManager j November 17, 1997 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6.00 p.m Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 1 Y COUNCIL CHAMBERS-NOVEMBER 17, 1997 kND TERRACE CIVIC CENTER 6.00 P.M n Barton Road 1�8 CITY OF GRAND TRACE COWLES W H TBE ANEPWANS. WM DISABUTIES ACT OF 199t# IF YOU REWIRE SPECK ASSWMCE T0'PAR1,IC1PATJftZH9 NME '1N, AEASE CALL TEE CITY CLEM& ONI€EAT(M) 52441 AT PRIOR TO LA - Call to Order - Invocatton - Pledge of Allegiance - Roll Call - AGENDA ITEMS STAFF COUNCIL RECOMMENDATION ACTION CdNVENE COMMUNITY REDEVELOPMENT AGENCY Approve 1 Approval of 10-23-97 Minutes 2 Approval of Check Register CRA111397 Approve I Appropriate Seed Money for 20-Year Celebration Appropriate _ 4 Authorization to go to Bid for New Construction at 223E 1 Authorize - Van Buren Avenue and 12520 Mirado Dove ADJOURN COM11fUNTTY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1 Items to Delete 2 SPECIAL PRESENTATIONS A Terry Adame, Principal Colton High School- Career Majors Program - 3 CONSENT CALENDAR " I 17e following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Coandl at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. Approve A Approve Check Register No 111397 B Ratify 11-17-97 CRA Action C Waive Full Reading of Ordinances on Agenda D Approval of 10-23-97 Minutes Approve E Award Contract - Street Stnpmg Awl - F T J Austyn Playground Surfacing Project 97-01 Approve _ i (CDBG) Notice of Completion PENDING C RA APP'RO►YAI. Y 11 I oil N 1 N01 1 : 11 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on October 23, 1997, at 6 00 p in PRESENT: Byron Matteson, Chairman Dan Buchanan, Vice -Chairman Lee Ann Garcia, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Virgil Barham, Building and Safety Director Lt. Mike Howell, Sheriff's Department ABSENT: Berman Hilkey, Agency Member Jim Smgley, Agency Member Patdzia Materassi, Community and Economic Development Director John Harper, City Attorney APPROVAL OF OCTOBER 9. 1997 CRA MINUTES CRA-97-55 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER GARCIA, CARRIED 3-0-2-0 (AGENCY MEMBERS HICKEY AND SINGLEY WERE ABSENT), to approve the October 9, 1997, CRA Minutes APPROVAL OF CHECK REGISTER NO CRAI02397 CRA-97-56 MOTION BY AGENCY MEMBER GARCIA, SECOND BY VICE-CHAIRMAN BUCHANAN, CARRIED 3-0-2-0 (AGENCY MEMBERS HMKEY AND SINGLEY WERE ABSENT), to approve Check Register No CRA102397 Chairman Matteson adjourned the Community Redevelopment Agency Meeting at 6 10 p m SECRETARY of the Community Redevelopment Agency of the City of Grand Terrace CHARLMAN of the Community Redevelopment Agency of the City of Grand Terrace C R A AGENDA ITEM NO. � PENDING A APPROVAL PAGE 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: NOVEMBER 13,1997 OUTSTANDING DEMANDS AS OF: P12108 YOLANDA MARTINEZ P12115 GRAND TERRACE REAL ESTATE P12118 PETTY CASH 38981 MARGARET AYARS 38982 _ VIRGIL BARHAM 38983 BERGEVIN'S CLEANING SERVICE 38990 RAUL COLUNGA 38991 COMP USA 38994 DANKA OFFICE IMAGING 38996 DATA PRINT 39001 DRUG ALTERNATIVE PROGRAM 39004 ELITE CONSTRUCTION 39010 GREENWOOD'S UNIFORMS 39020 INMARK 39027 INTERNATIONAL CONF OF BLDG OFFICIALS 39037 PACIFIC BELL 39039 PETRA WEST �i 39045 PRECISION GRADING 39047 PRIME LINE DESIGN CHECK REGISTER NO: NOVEMBER 13.1997 BIRTHDAY BONUS DEPOSIT TO PURCHASE PROPERTY AT 22321 KENTFIELD REIMB PETTY CASH, HOUSING REHABILITATION REIMBURSEMENT FOR LOCAL MILEAGE AUTO ALLOWANCE FOR NOV 1997 JANITORIAL SERVICES, HOUSING REHABILITATION INTERN 9/29-10/24/97 CAMERA, HOUSING REHABILITATION PROGRAM MAINT AND USAGE-KODAK COPIER MAP COPIER PAPER LAWN SVCS, HOUSES UNDER REHABILITATION PROGRESS PAYMENT FOR REHABILITATION OF PROPERTY AT 22555 DESOTO UNIFORMS, CODE ENFORCEMENT OFFICER NAMETAG, CODE ENFORCEMENT OFFICER PUBLICATIONS FOR CODE ENFORCEMENT PHONE FOR HOUSING REHABILITATION DEPT PROGRESS PAYMENT FOR REHABILITATION OF PROPERTY AT 12366 MT VERNON GRADE LOTS AT 12530 MIRADO/22381 VAN BUREN DRAFTING/DESIGN FOR CODE ENFORCEMENT IMPROVEMENT PROJECT 111397 5000 2,00000 7618 12.28 13750 4000 65508 68567 6787 1099 51000 4.14900 23032 970 22086 4812 3,292 80 - 17,430 05 37000 L' Staff Report CRA ITEM (x) COUNCIL ITEM ( ) MEETINGDATE November 17,1997 SUBJECT TWENTIETH ANNIVERSARY CELEBRATION At the City Council meeting on October 23, 1997, the Council approved the appropriation of $1,000 for the development of graphics and art work related to the promotion of Grand Terrace, to begin implementing the recommendation of the General Plan Task Force, in connection with the 20th Anniversary Celebration Council felt that it would be more appropriate to utilize Community Redevelopment Agency funds rather than the General Fund for this project and directed staff to place this item on the agenda for approval by the Agency Staff Recommends Council. Appropriate $1,000 for the development of graphics and art work related to the promotion of Grand Terrace, to begin implementing the recommendation of the General Plan Task Force, in connection with the 20th Anniversary Celebration and reimburse any expenditures from the General Fund G R A AGENDA ITEM N0.J A - a e s DATE �o4ember 7, 1997 W O # 12-10 2041 CRA QM COUNCIL ITEM( MEETING DATE 11-17-97 A DEPPARTMENT OF Rr rrr D &SAFETY, SUBJECT AUTHORIZATION TO GO TO BID FOR NEW CONSTRUCTION AT PUBLIC WORKS 22381 VAN BUREN AVENUE AND 12520 MIRADO DRIVE AND HOUSING '95 Barton Road Suite B Grand Terrace tnia 92313-5295 Civic Center (909) 825-3825 (909) 825-7506 FUNDING REQUIRED_ NO FUNDING REQUIRED _ At the City Council meeting of December 15, 1994, the City Council authorized the Department of Building & Safety/Housing to demolish the existing home that was located at 22381 Van Buren Ave, split the lot and process the plans to build two new single-family homes at that location With demolition of the residence and completion of the lot split, the Building & Safety/Housing; Department has prepared plans and specifications for the construction of the two new single- family residences and are now ready to proceed with the contractor bid process The estimated cost for the construction of the two new houses is $230,502 80 Construct 1368 S F single f ily residence located at - 12520 Mirado Avenue T $95,760 00 Construct 1357 S F single family residence located at 22381 Van Buren Street $94,990 00 CONSTRUCT OFFSITE EUPROVEMENTS S C E ornamental street light 1 each $ 2,500 00 Concrete driveway 2 each $ 1,160 00 Concrete sidewalk $ 3,223 00 Under sidewalk dram $ 87500 Wheelchair ramp 1 each $ 60000 Curb and gutter 120 L F $ 1,440 00 Sewer lateral $ 4,200 00 Page 1 of 2 R A AGENDA fTEM NO -A F'Aut l PEh'� ,fG CITY CITY -OF -GRAND -TERRACE COUNCIL APPROVAL DATE: NOVEMBER 13.1997 CHECK REGISTER NO: 111397 OUTSTANDING DEMANDS AS OF: P12104 ASTRO JUMP P12105 BRENDA STANFILL P12106 COMCAST CABLEVISION P12107 CANDICE JACKSON P12109 BRENDA STANFILL P12110 COMCAST CABLEVISION P12111 DIANA CONDOR P12112 COMCAST CABLEVISION P12113 BRENDA STANFILL P12114 COMCAST CABLEVISION P12116 COMCAST CABLEVISION P12117 POSTMASTER-COLTON P12118 PETTY CASH n P12119 PER$ C P12120 COMCAST CABLEVISION n P12121 COMCAST CABLEVISION r• P12122 COUNTY OF SAN BERNARDINO a P12123 COMCAST CABLEVISION 38975 ABBETT WESTERN PARTY RENTALS 38976 ACCENT PRINT 3 DESIGN a 38977, ,-MATTEHEW ADDINGTPN 38978 AON RISK SERVICES, INC 38979 ARROW STRAK3HT ,', 46 36980 AT & T 38982 VIRGIL BARHAM 38983 BERGEVIN'S CLEANING SERVICE NOVEMBER 13,1997 RENT BOUNCER FOR VOLUNTEER PICNIC GIFT CERTIFICATES FOR VOLUNTEER PICNIC CASH PAYMENTS FOR 10/16197 ' BIRTHDAY BONUS SUPPLIES FOR VOLUNTEER PICNIC CASH PAYMENTS FOR 10/17/97 BIRTHDAY BONUS CASH PAYMENTS FOR I=1/97 FOOD/SUPPLIES FOR VOLUNTEER PICNIC CASH PAYMENTS FOR 10/23/97 CASH PAYMENTS FOR 10/28/97 POSTAGE FOR METER REIMBURSE GENERAL PETTY CASH -FINANCE DEPARTMENT RETIREMENT FOR PAYROLL 10/17/97 CASH PAYMENTS FOR 10/31/97 CASH PAYMENTS FOR 11/3/97 REGISTRATION FOR CITY/COUNCIL CONFERENCE CASH PAYMENTS FOR 11/6/97 RENT SNO-CONE MACHINE/HELIUM TANK, VOLUNTEER PICNIC RECYCLING CERTIFICATES & SENIOR NEWSLETTER PLANNING COMMISSION MEETING, 11/16/97 EMPLOYEE DISHONESTY BOND PAINT HANDICAP SECTION, CIVIC CENTER PARKING LOT PHONES, CIVIC CENTER COMPLEX AUTO ALLOWANCE FOR NOVEMBER,1997 JANITORIAL SERVICES, BUILDING & SAFETY DEPARTMENT 7500 20000 27741 -50 00 8483 9106 5000 20473 2598 16998 15298 3,00000 15552 6,08550 28037 17410 37200 54332 5711 20169 5000 39200 88500 _F89.40, , 11250 4000 NA( CITY OF GRANKYTERRACE DATE: NOVEMBER 1391997 CHECK REGISTER NO: OUTSTANDING DEMANDS AS OF: NOVEMBER 13o 1997 CHECK NO. VENDOR ' ' DESCRIPTION 39012 HOME DEPOT MAINTENANCE SUPPLIES/EQUIPMENT 39013 HONDA OF REDLANDS WHEELS FOR LAWNMOWER 39014 HONEYWELL, INC SERVICE HVAC UNIT, NOVEMBER, 1997 39015 MOIRE HUSS PLANNING COMMISSION MEETING,1/16/97 39016 HYDRO-SCAPE PRODUCTS, INC IRRIGATION SUPPLIES FOR PARKS 39017 IN & OUT PAINT & BODY PAINT CHILD CARE VAN ' 39018 INLAND EMPIRE ECONOMIC PARTNERSHIP REGISTRATION FOR COMMUNITY DEVELOPMENT SEMINAR 39019 INLAND EMPIRE STAGES LIMITED BUS FOR RECREATION EXCURSION 39021 INSIGHT DATA CARTRIDGES 39023 INTERSTATE BRANDS CORP BAKERY GOODS FOR CHILD CARE 39024 JANI KING-COLTON REGION 7 r JANITORIAL SERVICES FOR CHILD CARE, NOVEMBER, 1997 39025 KELLY PAPER OFFICE SUPPLIES 39026 t LEAGUE OF CALIFORNIA CITIES REGISTRATION FOR CITY CLERK CONFERENCE 39027 JOSEPH LEOGRANDE REFUND, TEMPORARY BANNER 39028 LEROY'S LANDSCAPE SERVICE i LANDSCAPE SERVICES, TERRACE PINES, OCTOBER. 1997 39029 LARRY MAINEZ REIMBURSEMENT FOR CONFERENCES 39030 PATRIZIA MATERASSI 1 AUTO ALLOWANCE FOR NOVEMBER, 1997 39031 JUDY MC BRIDE SUPPLIES FOR COUNTRY FAIR 39032 MCI TELECOMMUNICATIONS f PHONES, CIVIC CENTER COMPLEX 39033 METLIFE �rl LIFE INSURANCE FOR NOVEMBER, 1997 39035 ORIENTAL TRADING COMPANY ,r HALLOWEEN SUPPLIES, CHILD CARE 39036 OTIS ELEVATOR COMPANY 4 F MAINTENANCE ON ELEVATOR, NOVEMBER, 1997 39037 PACIFIC BELL PHONES FOR CITY OWNED FACILITIES 39038 PAMELA PARR REFUND WASTE WATER DISPOSAL SERVICES 39040 PETTY CASH REIMBURSE GENERAL PETTY CASH -FINANCE 111397 21145 6547 1.37424 5000 1.30147 62253 15 00 2,878 00- 460 00 15425 75900 38" 24000 5000 20000 11060 20000 5999 3131 97515 23712 24576 1,57388 787 10522 i VAUL 5 CITY OF GRAND -TERRACE DATE: NOVEMBER 13.1997 OUTSTANDING DEMANDS AS OF: NOVEMBER 13,1997 39069 SYNDISTAR, INC 39070 SYSCO 39071 T E. S 39072 TEXACO CREDIT CARD CENTER 39073 TRAFFIC SPECIALTIES 39074 MARY TRAINOR 39075 TRANSPORTATION ENGINEERING 39076 TRI-COUNTY OFFICIALS 39077 UNDERGROUND SERVICE ALERT 39078 VALLEY TIRE COMPANY 39079 FRAN VAN GELDER 39080 JEANNINE VASQUEZ 39081 WALMART 39082 WEARGUARD WORK CLOTHES 39083 WESTEK PRESENTATION SYSTEMS 39084 DOUG WILSON 39085 XEROX CORPORATION 39086 YOSEMITE WATERS 39097 ZEPHYR PRODUCTS 39098 BEVERLY ZMUDKA CHECK REGISTER NO: 111397 TAPES FOR D A R E PROGRAM 12300 FOOD FOR CHILD CARE 2,864 99 SERVICE TRANSCRIBER, CITY CLERKS DEPARTMENT 4000 FUEL FOR CITY OWNED VEHICLES 41901 STROBE LITE, MAINTENANCE DEPARTMENT 10344 PLANNING COMMISSION MEETING,110/16197 5000 ENGINEERING SERVICES FOR COMMUNITY DEVELOPMENT DEPT 38760 UMPIRES FOR SLO-PITCH SOFTBALL 30000 ALERT NOTIFICATION FOR OCTOBER, 1997 9125 TIRES FOR MAINTENANCE EQUIPMENT 6603 PLANNING COMMISSION MEETING, 10/16/97 5000 MONITOR FOR RECREATION PROGRAMS 15105 HALLOWEEN SUPPLIES, CHILD CARE 5915 JACKET, PARK MAINTENANCE WORKER 13238 VCR, PROJECTOR, CASE, AND LASER POINTER 6,59465 PLANNING COMMISSION MEETING, 10/16/97 5000 USAGE/MAINTENANCE ON XEROX COPIERS 34291 BOTTLED WATER FOR CITY OWNED FACILITIES 31685 SHIRTS, CITY LOGO FOR COUNCIUSTAFF 34800 REFUND, WASTE WATER DISPOSAL SERVICES 1575 PAYROLL FOR OCTOBER,1997 209-312.88 TOTAL: 307,920.90 1 :' PENDING CITY COUNCIL APPROVAL A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on October 23, 1997 at 6 00 p m. PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem. Jim Singley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Virgil Barham, Building and Safety Director John Harper, City Attorney Lt. Mike Howell, Sheriff's Department ABSENT: Herman Hilkey, Councilmember Patnzia Materassi, Community and Economic Development Director John Harper, City Attorney The meeting was opened with mvocation by Pastor Sahm Elias, Azure Hills Seventh-Day Adventist Church followed by the Pledge of Allegiance led by Mayor Pro Tem Buchanan f_ SPECIAL PRESENTATIONS - ' i - = = "- - 2A Red Ribbon Week - Tanya Cahill Tanya Cahill. Commumty Services Officer, announced that red ribbon week began on Thursday, October 23, 1997 and presented the Council with red ribbons and snap bracelets that were given out at the schools in Grand Terrace. 2B Rye ycling Family of the Month G! w Mayor Matteson announced that Ms Janet Wilson and Family are the recipients of the Recycling Family of the Month Award for September 1997 and of the local merchant gift certificates from Domino's Pizza, Food Connection Restaurant, Stater Brother's Market, and Grand Heritage Cleaners CONSENT CALENDAR CC-97-153 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCEL MEMBER GARCIA, CARRIED 3-0-2-0 (C0UNCH2v EMBERS HILKEY AND SINGLEY WERE ABSENT), to approve the following consent calendar items 3A: Approval of Check Register No 102397 COUNCIL AGEUDA ffEM # JL) Council Minutes October 23, 1997 Page 3 t � r Volunteer Appreciation Picnic and thanked the volunteers for all of their time and effort 6A An Ordinance of the City of Grand Terrace California Adding Chanter 3 28 of the City of Grand Terrace Mumcinal Code Establishing a Cost Rec y= System for Booking Fee Collections Mayor Matteson opened discussion to the public, there being none, he returned discussion to Council CC-97-155 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 4-0-1-0 (COUNCILMEMBER HICKEY WAS ABSENT), to approve the first reading of an Ordinance of the City of Grand Terrace, California, Adding Chapter 3 28 of the City of Grand Terrace Municipal Code Establishing a cost recovery System for Booking FeeCollection UNFINISEOED BUSINESS - None NEW BUSINESS 8A She Enforcement Program VAa Assistant City Manager Donlevy, gave an update on the Code Enforcement Program outlining their progress, direction and goals He introduced Juhe Hernandez, Code Enforcement Officer to the Council 8B Twentieth Anniversary Celebration CC-97-156 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCH MEMBER SINGLEY, CARRIED 4-0-1-0 (COUNCn MEMBER EnX Y WAS ABSENT), to appropriate not to exceed $1,000 for the development of graphics and art work related to the promotion of Grand Terrace, implementing the recommendation of the General Plan Task Force, in connection with the 20th Anniversary Celebration and direct staff to establish a 20th Anniversary Trust Fund to hold donations to help sponsor the 20th Anniversary Events 8C Schedule November and December City Council Meetings CC-97-157 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCkLMEMBER SINGLEY, CARRIED 4-0-1-0 (COUNCH MEMBER HILKEY WAS ABSENT), to reschedule the November 13, 1997 City Council meeting to November 17, 1997 at 6 00 p m CC-97-158 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY Community Services Department Staff Report COUNCIL ITEM (XX) MEETING DATE November 17, 1997 SUBJECT STREET STRIPING SERVICES AWARD OF CONTRACT NO FUNDING REQUIRED INCLUDED IN 1997-98 BUDGET BACKGROUND: In September, the City Council authorized Staff to conduct a competitive bid for a contractor to perform Street Striping Services throughout the City The City Clerk has duly advertised the bid, and the City has received qualified bidders for the project The bids include as follows 1 Arrow Straight Marking & Stnpmg Service $ 20,948 75 2 Orange County Stnpmg Service, Inc 28,442 00 3 C-18, Inc 29 911 00 4 Safety Stnpmg Service, Inc 29,990 00 5 PCI Pavmg Contractors, Inc 31,430 00 In a review of the qualifications of the low bidder, Arrow Straight Marking & Stnpmg Service, Staff has determined that they are a duly qualified contractor to perform the service They have submitted the required bid bond for the project and are capable of proceeding within the indicated timelines It is recommended that the City Council accept the bid from Arrow Straight Marking and Striping Service, and authorized staff to proceed with the contract. RECOMMENDATION: That the City Council accept the bid from Arrow Straight Marking and Striping Service in the amount of $20,948 75, and authorized staff to proceed with the contract FISCAL E%IPACT• $20, 948 75 which is included in the 1997-98 Fiscal Budget COUNCIL AG€PMA ITEM �A it I Community Services Department Staff Report COUNCIL ITEM (XX) MEETING DATE November 17, 1997 SUBJECT TJ AUSTYN PLAYGROUND SURFACING PROJECT 97-01 (CDBG) NOTICE OF COMPLETION NO FUNDING REQUIRED BACKGROUND: In August, 1997, the City Council awarded a contract to Gledson/Cashman Construction for the installation of rubberized playground surfacing at TJ Austyn Park This project was part of the 1996-97 CDBG Program and is an example of the City's commitment to making each of our parks compliant with the Americans with Disabilities Act With the completion of this project, all City parks are now compliant with the requirements of the ADA Construction on the project has recently been completed and Staff is ready to record a Notice of Completion in order to begin processing payment to the contractor RECOMMENDATION: That the City Council approve the construction on Project 97-01 (TJ Austyn Playground Surfacing Project) and authorized the City Clerk to file a Notice of Completion on the Project FISCAL IMPACT: Total cost on the project is $27,409 00, all of which is reunbursable under the Community Development Block Grant Program COUNCIL AGE HDA rrEM 3F DATE November 7,1997 WO # 12 552 L.W1 TMENT OF & SAFETY, .IC WORKS ) HOUSING '95 Barton Road Suite B Grand Terrace mina 92313-5295 Civic Center (909) 825-3825 (909) 825-7506 CRA () COUNCIL ITEM (MQ MEETING DATE November 17, 1997 SUBJECT Pedestrian / Bike Lane - Acceptance of Public Right -of -Way Dedication for 22200 Main Street FUNDING REQUIRED _ NO FUNDING REQUIRED -XX_ At the City Council meetmg of August 28, 1997, the City Council awarded the contract for the construction of the Pedestrian/Bike Lane project to Sean Malek Engineering and Construction, along with several right-of-way dedications for this project. However, at the time of the acceptance of public right-of-way dedications rn August, the Franklin Family Trust whose property is located at 22200 Main Street reserved their right to dedicate the right-of-way. After working with their attorney they have reconsidered and have dedicated the public right-of-way to the City of Grand Ten -ace See attached deed. Staff would like to thank these property owners for their property dedication to the City Accept the grant deed for dedication of right-of-way _ 2 Direct the City Clerk to record the d6cument _ COUNCIL AGENDA IlEM �� CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT z State of -- County of On CQCtV -,-tL;l, 9 i before me, ow No, arw rde d o6ow (*-4.' 1ww Doc Puwo personally appeared N-�k 1--Ya•�%i:1 Nartr(�d 5grnr(y ❑ personalty known to me - OR - l� proved to me on the bans of satisfactory evidence to be the person whose name(O istme subscribed to the within instrument and acknowledged to me that P#sheitlgy executed the same in fj§ftrAlWir authorized capacdy(W), and that by "rftlor signature(A on the instrument the person ). or the entity upon behalf of which the person) acted. N*r►PAft-cd pro executed the mstrument W �� M WITNESS my hand and official seal Sgt=" d Notary pwft OPTIONAL ihopo the rdomebon below is not regaared by law, it may prove vakebb Eo pets= re6mV on the document and could prevBnt fraudulent removal and reathadlnlent of this fam to another docrnent Description of Attached Document Title or Type of Document.17� Document Date & ck :k % , 19 9 7 - Number of Pages Signer(s) Other Than Named Above l2boylai l- IN - Capacity(ies) Claimed by Signer(s) Signer's Name ❑ Individual ❑ Corporate Officer Titb(s) ❑ Partner — ❑ Limited ❑ General ❑ Attomey-in-Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other Top d Wrib here Signer Is Representing Signer's Name I Individual Corporate Officer Title(s) Partner — ❑ Limited ❑ General Anomey-in-Fad Trustee Guardian or Conservator Other Signer Is Representing 0 1995 NaftW Notary Aaooction - WX PA m+at Ava. PO Bw 7184 - Canopa Park CA 913M7104 Plod Na MY RIGHT OF S:GINER PAMdu CalTo$-Fwa 140047666a � I 1 S� u-) 4 50, 1 co ) 25" v o 40 4' oI Doc �S• 0 R. �04� � 116645 � I �S- PAR 1 III / to 03 Ar- tiEr SAN BERNARDINO COUNTY _ N 89'35'3-r W _ RMRSIDE COUNTY MAIN STREET 00 ro a CITY OF GRAND TERRACE t '0`or t COUNTY OF SAN BERNARDINO imm RIGHT OF WAY0001 DAVID EVANS EXHW i' ACQUISITION PLAT o Lw OUL AND A&90CIATEB, 2-27-47 AP N 277-321-20 t. = sor Staff Report CRA ITEM ( ) COUNCIL ITEM (xc) MEETINGDATE November 17,1997 SUBJECT Conditional Encroachment Agreement - Salinas The previous property owner at 23048 Victona Street installed landscaping which encroaches on the public right-of-way Once this was discovered by City staIX the current property owner has been approached and has agreed to a Conditional Encroachment Agreement This agreement gives the property owner permission to encroach within the public road right-of-way while securing our rights for future development The property owner has agreed that upon written demand of the City, the property will be vacated W - L APPROVE THE CONDITIONAL ENCROACFIMENT AGREEMENT FOR 23048 VICTORIA AND AUTHORIZE STAFF TO RECORD SAID AGREEMENT COUNCIL AGENDA ffEM ? _�H r u b Pemuttee is not allowed to perform any work under this permit unless approved clearance is obtained firm the individual utility companies; i e Southern California Edison, Pacific Bell, Comcast Cablevbim Southern California Gas Company, Riverside Highland Water Com npany and the City of Grand Ten -ace Department of Public Works for sewer C. All work to be accomplished within public right-of-way shall be done to the satisfaction of the City of Grand Terrace D Penmzttee/property owner also agrees to remove and/or relocate any and all of the mgmvements authorized under this permit, upon written demand of the City of Grand Terrace within 30 days of notice The removal and/or relocation of said improvements shall be accomplished at no expense to the City Permittee/property owner agrees to indemnify the City, its offices, agents and employees against and hold them free and harmless of and from all claims and liabilities of any kind ansing out o� in connection with or resulting from negligence on the part of the permittee, its officers, agents, contractors and employees in connection with any claun undertaken by this permit, and defend the City, its officers, commissions, agents and employees from any suits or actions of law or in equity for damages, and pay all court costs and counsel fees Address: 23048 Victoria Street No. 0276-3514)9-0000 of Owner(s) of record: Conrad Saffims and Vero ice Sal ac CITY OF GRAND TERRACE By. - • By. Co d Salinas Mayor, Byron Matteson By: Veronica Salinas State of California ) County of San Bernardino )ss. Cry of Cra % ) aorn no OnTOlUar422 K?q �i , before me, the ® , a Notary Public in and for said persomfly appeared Lt d Gin Verdun 5". personally known to me to be the per Ayhose �� =YZTstrumtand admowledged to me that I�cuted the same in his a " and .the instrumnent the person, or the entity upon behalf of which . sweated the instrument. my hand and official sealGum"" Con - a�►w�s n Ile ver mica Sal HISTORICAL & CULTURAL ACTIVITIES COMMITTEE 4, CITY OF GRAND TERRACE MINUTES FOR OCTOBER 1997 MEETING' 0 C T 2 71997 CDC= The meeting for October 6th was called to order at 7:05 PM by Chairman Vi Gratson. Those present were Vi, Pauline Grant, Colleen Edmundson, Ann Petta, Brenda Stanfill, Judy McBride, Shelly Rosenkild and Hannah Laister. The minutes for the September meeting were read and approved on motion by Colleen, seconded by Pauline. The Treasurer's report shows a balance of $1,231.81, and Petty Cash $79.30. Report was approved on motion by Ann, seconded by Judy. COUNTRY fAIR: Shelly prepared posters to which she will add classic cars and prize drawings. Brenda will have these printed on gold paper. Vi, Colleen and Hannah will distribute these around town on the 16th. Shelly also prepared a program of of events which will be handed out. An alternate judge will be Denise Precie. Publicity: Ads are running on Channel 3 from information done by Shelly who will also put into the Welden Pump Co. newsletter. There will be an ad in the Pennysaver at a cost of $16. Ann made a motion to do this provided that it works out; if not, we will not do this again. Motion seconded by Vi. We will have a survey at the drawing table on how people heard about the fair, how they like it, etc. Signs will be prepared vA put up one week before fair at Barton and Preston, and Barton below Canal. There will be large signs at City Hall. Judy purchased a sign for the foods to be sold after cooking contest. Colleen got 4-5 bales of hay. Ann has 4 entries to sell and 3 for baking, She is on the phone to many more people as we need 30-40 entrants.It was decided that fair will be inside in C040, of rain. Hannah and Colleen will check supplies and purchase what is needed. New Business: Show Cases: Hannah and Colleen will work on a display about the Gage Canal. A letter was received from Lennie Frost concerning a Food For The Needy drive October 25-30. Don't forget the Volunteer Picnic on October 18th. The neeting was adjou rned at 8:40 PM.d The neat meeting will be November 3rd. Respectful y s itted, COUNCIL AG€NDA MM #5, 4161 COMMITTEE REQUEST(FOR CITY COUNCIL ACTION Councd Meetmg Date October 23,1997 Date October 16,1997 PROPOSED ACTION TO BE TAKEN BY COUNCIL ANDJOR STAFF The Parks and Recreation Committee recommends that the Council accept the following applicant to the Parks And Recreation Committee, effective immediately Sarah Green, Alternate COUNCILAG€MA ffEEM # �A%L1 ?�-,Vv A -L-�& 3 V4 /i i i � i � `� � , - —� -- a � - i -- I CIIYOFGRW TOWCE } CM OF GRAND TERRACE ! 0 C T 3 ,1997 PARKS AND RECREATION COMMUE - - rm TEMafts AUGUST 4,1997 MEERS PRESENT - Cheryl Whitlock, Dave Berdno, Mermaid Ortv, Barry Tykr, Richard ROHUL% PMB at Newberry, Lenore Frost, Gretchen Andrews MEMBERS ABSENT - None CITY STAFF - Karen Gerber, John Donlevy - GUESTS PRESENT - Sarah Green APPROVAL OF MINUTES of previous Meetmg una nmom NEW MEMBER APPLICATIONS -None PARK UPDATES L RICHARD ROLL.INS PARK - Gopher problems, suggestions mckded using D-ccn, back fiffiRg WY MM gopher makes and car exhaust as options IL PICO PARK - No repent III. TOT LOT - okay (Pat Newberry will monitor park in fimm) IV SUSAN PETTA PARK - Problems with spnnkkr heads ' YOUTH Ac1TVTTIES L SOCCER - Opp ceremmes to begin &24/'97, first through 11/2 m be&n 9/6 r97 and run Saturdays IL WINM BASEBALL - Season parallels soccer with games bang played on Sunday afternoons only III SWRA IING - Last session of swimming begins withm two weeks DIRECTOR'S REPORT - Tour de Terrace 9dmfu ed for October 5, 1997 Everything ready, needvOh mteers from Parks dt Recreation Committee to assist ' OLD BUSHUSS TEEN CENTER - Need to make up budget to do survey and enclose wrth sewer bill. Diapis SW Pik phone Anvey A motion to conduct a phone survey was made by Lenny and seconded by Manny. COUNCIL AGENDA IT€M # 5 I—U CITY OF GRAND TERRACE 1 C11Y OF GRAND TERRACE 0 C T'3 " 1997 PARKS AND RECREATION COMMTITEE RMwft MMINUTES CAYCLW _ SEPTEMBER 3,1997 -' Meeting called to order by charwoman, Lenore Frost at 6:10 p.m. MEMBERS PRESENT - Lenore Frost, Barry Tyler, Richard RoWns, and Gretchen Andrews_ MEMBERS ABSENT - Patricia Newberry, Cheryl Whitlock, Maraud Ortiz and David Bertmo CITY STAFF - John Donlevy, Assistant City Manager GUESTS PRESENT - Sarah Green APPROVAL OF MINUTES - N/A NEW MEMBER APPLICATIONS - N/A PARK UPDATES I RICHARD ROLLINS PARK - Request for Proposal (RFP) on restrooms - to demolish and r+Oxffld, walls to be sealed to deter graffiti II PICO PARK - John to re -survey Field # 1(di t, softball, T-Bail) then regrade, then hydroseed, mat the field will be re -pegged to accommodate mews softball, girl's softball and T-Ball III TOT LOT - No report IV SUSAN PETTA PARK - RFP to tapand landscaping. Senior Center Just received new A/C Oghting and - - - YOUTH ACTIVITIES - Winter baseball - first Sames began Sunday, September 7th and will continue through November 23, 1997 Soccer league games began Saturday, September 6th and well contmue through November 22 There have been problems with the amount of trash kft after the Saturday games. It was suggested that portably cardboard trash boxes with finen be set up giving more opporturiam far participuts to be responsible for char trash There have also been allegations of fees levied by the City to the soccer league. These allegmom are tndounded and mamnate. Basketball - the amp set up for elementary age kids wait wek but had low man. It was diaaiased that the turnout might be increased ifthe amp were offered during or prior to the start of regular basketball season. DIRECTOR'S REPORT - Tour de Terrace - the 12th annual tour will be held, Sundry, October Sth. Halloween Haunt is scheduled far, Friday, October 31st at Pico Park. AD committee members are mvited/encouraged to attend and assist OLD BUSINESS - Duw&son of the proposed Teen Center was tabled umil the next meeting when it is anticipated there will be more mambas in attendance CRY OF GRAND TERRACE CITY OF GRAND TERRACE PARKS AND RECREATION COAUH THE 0 C T 3 01997 Rerarmftft -- - - MINUTES OCTOBER 6,1"7 CDC" Meeting called to order at: 6:06 P.M. MEMBERS PRESENT - Pat Newberry, Dick Rollins, Lenny Frost, Cheryl Whitlock, Dave Bertino, and Gretchen Andrews. MEMBERS ABSENT - Manny Orta CITY STAFF - Karen Gerber GUESTS PRESENT - Sarah Green, who was anaa;monsly approved as an alteraste member of the City of Grand Terrace Parks and Recreation Committee. Welcome Sarah! APPROVAL OF NE[NUTES - Were approved with correction of "Patricia" to `Pat" PARK UPDATES I RICHARD ROLLINS PARK - Trash boxes left around streets and park mg areas are being well utilized with much less dean -up being required then previously Sexarnty lights on Dd3ary not opt on Snack Bar or baseball field according to Dick. Moved by Gretchen and seconded by Dave to keep the lights on at the soccer field (and Senior baseball field) until 9 00 p m. to allow the older youth the opportunity to play ball at the park at night. It was recommended that Dick be issued a key to be able to turn the lights off if it is raining or some other obvious reason to turn them off earher II PICO PARK - Gophers still a problem - rampant John Donlevy said at dui last meeting that he was going to forego a new edy vehicle to renovate the fields and get nd of the gophers III TOT LOT - Being renovated IV SUSAN PETTA PARK - No report YOUTH ACTIVITIES - Winter Baseball continues on Sundays through November 23rd Soccer season continues Saturdays through November 22nd DIRECTOR'S REPORT - Tour de Terrace - Thank you to all who helped participate in making the tour a success 172 ndexs - most in several years. Great press report Discussed problem with bandits, Karen to determine if Rialto dub paid entry fees or not and respond accordingly Halloween Haunt is scheduled for October 31, 1997 Volunteers are needed from 4 45 to 8 30 pm. to rim the booths A City sponsored trip to Haug Castle scheduled for the weekend of October 11 is sold out OLD BUSINESS - Teen Center - Questions for a phone survey are needed Bring your suggestions to the November meeting so we can develop our survey in November and December and conduct the actual survey in January, I998 Lin Christmas trees - Lenny approached the fire department about mclydag live trees in thaw sales tins year so that residents can purchase a hve tree and later donate it to the City for use in the parts BOARD COMMEN73 None noted I EMERGENCY OPERATIONS COMMIWEE CITY OF GRAND TERRACE September 8,1997 CITY OF GRAND TERRACE IV WMS N 0 V 0 41997 CALL TO ORDER: CITY CLERK The meeting was called to order by F.deen Hodder at 7 00 p m. MEMBERS PRESENT: Edeen Hodder, Darla Wertz, Gary Ekbidge; Vic PhermigWn w, and Tim Monroe GUESTS PRESENT: John Donlevy, APPROVAL OF - Minutes of the July 7, 1997 meetmg were approved There was no quorum for the August 4 mom& COUNCE LIAISON REPORT: ' - 1 The fih% csibrrret has been. moved to Wdmg 3 2 5 cases (50 meals) of emergency rations ordered from Able Industries have arrived. 3 John rs gomg to rewrite the emergency plan awordmg the SEWS guide. E@UIPMENT/FAC XfY REPORT: 1 All rmcations egwpment is f mctiomng normally 2 The packet computer is now fimctconmg properly 3 There have been no more reports of mterfemmce from the phone patch All membm ran a check on the emergency genewor COUNCIL AG€PIDA #P43A' ITr t ITEM( ) COUNCIL ITEM (X ) REQUIRED Community Development Department MEETING DATE November 17, 1997 NO FUNDING REQUIRED X Update on Diversified Pacific homes, Inc. and T J Austyn Specific Plan TION Move to return project to the Planning Commission Developer has been contacted for update and has communicated to us that they are still in negotiations with the erty owner It appears that they will proceed with the project, proposing house sizes within the Specific Plan (1,850 - D sf) however, with significant architectural changes the City Attorney, project alterations need to be reviewed by the Planning Commission. Should proposal change, plans be submitted to the City Council with re -advertisement. neighbors within the Specific Plan area, petitioners, and residents who attended the last Public Hearing have been ced. (Please refer to Attachment A ) 4 recommends the City Council move to return project to the Planning Commission for further review, provided the isal is consistent with the Specific Plan. submitted, �_sue Materassi nrty Development Director A - Public Notice Letter LM lm )61/ Jp1an=g/sp/sp851oup cc 22795 Barton Road - Grand Terrace, Cahforma 92313-528CK]EA DA ffEpj 0A Community Services Department Staff Report COUNCIL ITEM MEETING DATE November 17, 1997 SUBJECT 1998-99 CDBG PROGRAM PROJECTS NO FUNDING REQUIRED BACKGROUND: Annually in November, the City, as part of our Community Development Block Grant (CDBG) Program holds a Public Hearing to receive community input regarding projects for the following program year which runs from July through June of each year The Public Hearing is held to receive input and ideas regarding potential projects to later be pnontized by the City Council The City's CDBG Program is administered through the County of San Bernardino Department of Economic and Community Development and the City receives an allocation of approximately $37,000 each year The City Council will hold a Public Hearing and receive input regarding potential projects to be developed by the City and submitted to the County in December The City Council will formally decide on the pnontization of projects and funding levels in January, 1998. Staff is recommending two projects for the 1998-99 Fiscal Year These include as follows 1. Senior Center Expansion: This would include the enclosure of the existing patio area to become an additional meeting room. The addition will be approximately 1,100 square feet which will also include the addition of a restroom and a store room The estimated cost for the project would be $75,000 00 2. ADA Improvements- Civic Center: This would include improvements to the South Entrance to the Civic Center to allow greater access into the Civic Center Improvements would consist of retrofitting existing concrete ramps and signage RECOW ENDATION• That the City Council conduct a Public Hearing on CDBG Projects for the City of Grand Terrace; and Provide input to Staff on suggestions for City projects for the 1998- 99 Fiscal Year courtcaaG€Wn rtEmg�pd TMENT OF & SAFETY, ,IC WORKS ) HOUSING 95 Barton Road Suite B Grand Terrace ma 92313-5295 Civic Center (909) 825-3825 (909) 825-7506 DATE November 7, 1997 W O #12 552 CRA () COUNCIL ITEM (XX) MEETING DATE November 17, 1997 SUBJECT Urgency Ordinance to Prohibit Parking or Stopping in a Designated Bike Lane FUNDING REQUIRED _ NO FUNDING REQUIRED HOC In 1995, the City of Grand Terrace was awarded a $369,472 grant from San Bernardino Association of Governments (SANBAG) for the purpose of constructing hardscape for a Class R signalized bike lane In August of 1997, the City Council awarded the construction contract and physical construction began in October of 1997 It has been determined that for public safety that parkmg and/or stopping shall not be permitted in all designated bike lane areas Therefore, an urgency ordinance has been prepared by staff and reviewed by the city attorney to allow the ordinance to be enforceable immediately upon posting signs and/or curb markings to protect the public safety and welfare Approve the urgency ordinance Attachment m COUNCIL AGENDA ITEM # '(pG APPROVED, PASSED AND ADOPTED tlus 17th day of November, 1997 CITY OF GRAND TERRACE Mayor ATTEST - City Clerk of the City of Grand Terrace APPROVED AS TO FORM John R. Harper, City Attorney HC he cJmsofficalcommdev/grantlbgwprkord Community Development Department h STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE NOVEMBER 17,1997 FUNDING REQUIRED- NO FUNDING REQUIRED X SUBJECT: Adoption of General Plan Task Force Recommendations by Resolutions RECOMMENDATION- Approval At its meeting of September 25th, 1997, a public forum was held detailing the final recommendations of the General Plan Task Force At this forum, City Council directed staff to mcorporate the Action Plan into a resolution format for adoption at the first meeting in November The attached Strategic Action Plan is the same as previously reviewed and approved by the City Council in September The resolution adopting this plan has been prepared and is attached for your consideration and approval. Respectfully submitted, _ Pam ma Materassi Community and Economic Development Director Attachment: , Resolution with Strategic Action Plan C CC 22795 Barton Road - Grand Terrace, Califorma 92313-5JW$ MA t�M # jU_ possible). Cumulative impacts of "P"actions will be evaluated during draflang of the Strategic Implementation Element Actions will be part of the Strategic Implementation Element, and will be adopted by Resolution, Policies and Objectives will become part of the General Plan document itself and will be adopted by Ordinance, and WHEREAS, the adoption of this resolution provides also for the closure of the General Plan Task Force as a city committee, leaving open the option for appointment of volunteer mentors as described in the document as necessary to help implementation of desired actions, and --- - , the intent and content of tlus document was the subject of public hearings and forums of the City City Council, Planning Commission, media and newsletter articles, school educational materials, and presentations to committees and Chamber of Commerce, and WEW.RFAS, through the community outreach effort input was solicited and received from the community at large, and WHEREAS, the City Council previously approved this document, its intent and content and has directed staff to prepare a resolution for its adoption in order to provide a focused direction for the implementation of City goals and objectives, and WHEREAS, the City of Grand Terrace's Strategic Action Plan is not in any manner or form to take the place of the City General Plan, but rather, to guide the drafting and update of its elements; and NOW, THEREFORE, BE 1T RESOLVED that the City Council of the City of Grand Terrace does hereby adopt the City of Grand Terrace's "Strategic Action Plan" incorporated hereby in Attachment A. BE IT FURTHER RESOLVED by the City Council of the City of Grand Terrace that: Section 1. The "Strategic Action Plan" is to be utilized as guidance for the General Plan update and budgetary policy, and Section 2 That any implementation of actions be programmed and specifically authorized by the City Council on a case by case basis. PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace California at a regular meeting held on the 17th day of November 1997 STRATEGIC Presented to the Grand Terrace City Council on September 25, 1997 By the General Plan Task Force And The Community &Economic Development Department ATTACHMENT A I GUIDING PRINCIPLES FOR GRAND -TERRACE Most parents do their very best to raise happy, healthy and capable children and give them a strong underlying value system Parents hope that, in the future, their cluldren's actions will reflect their values Similarly, the citizens of Grand Terrace hope the City uses these principles as guidelines for decision making This will benefit the City of Grand Terrace in its evolution into the next century Basic values and how they apply to Grand Terrace • Be responsible Make important decisions based on futin generations Conserve natural resources and protect all living systems • Take care of yourself Protect and enhance what we already have, our low density, attractive neighborhoods, our parks and level of safety • Try your best Provide lugh quality public services in a cost effective manner • Know who the most important people in your life are Give priority to families, children, semors and their needs. • Be proud of yourself, transcend Strive for sustainable economic growth and development of a great City identity • Have a goal and continually pursue it Consider the General Plan a living document to provide continuity beyond public officials and staff to enhance quality of life in Grand Terrace • Respect other people's values, be patient and be friendly Promote community participation and formation of partnerships to ensure a sense of belonging and community growth. • Be honest. Maintain open and trusting government. Educate the community • Have fun and enjoy the journey Celebrate nature, celebrate your heritage and accomplishments Bring beauty to the residents' eyes and pride to their heart Note Guiding Principles are to be an integral part of the City General Plan, however may be adopted as a guideline and not by ordinance c lmsofficelca=devlgpd*acketdoc PM edited 9/&97 1-_ this symbol as a marketing tool Evaluate potential of the City to be marketed as a Within 5 yrs Fl convention or meeting site Participate in a "Keep the City Beautiful Within 5 ym-- — Fl - Program" and/or initiate an awards program for residential neighborhood beautification effort. Expand Grand Terrace Days and Tour de Terrace Withm 10 ym F1 activities Organize art and food festivals, exhibits and similar music and dance, theater plays Develop, install and maintain a landscape, hard Withm 10 ym scape and signage theme including trees and flowers (Palms, Pine trees and Lupims flowers), to beautify our major corridors The Practical Side When people respect and love where they live, play and do busmess, they naturally attract more people to it. The practical side of this image building consists of an effort to educate ourselves about Grand Terrace and participate to help it grow so we become proud of it, Economic Development and improvement of quality of life will follow , We have already started these efforts with the beautification of Barton Road and the Barton Road Specific Plan itself current bike lane grant, excellent public events such as Grand Terrace Days, Tour de Terrace and the dedication of our volunteers A little "spice" with the production of a City profile and development of activities that connect us to the land, and we will be on our way We just need to build up on it and transcend. 3 Plan depending upon priority level Identify regional endangered species using Within 5 yrs Fl existing data and specific county data currently in development — - - - Develop school programs for organized hikes, Within 5 yrs Fl boy scout and girl scout hikes for recognition and planting of Blue Mountain "Lupins" (the blue flowers along the trail Develop a Fire Overlay Zone in connection with Within 5 yin Fl applicable agencies which will introduce fire retardant vegetation adjacent the backyards of residents of the area. Other items that may be included in the Fire overlay Zone may include prohibiting wood shingles and sunilar architectural materials Consultant, City and contracted Fire Agency can develop the Fire OverlayZone Create a regionally oriented Open Space Element Within 10 yrs Fl for continuity of other city and county conservation areas Develop the City Wilderness Park property, Withm 20 yrs F4 looted directly above Wren, Finch, DeBerry and Cardinal, as a passive park with a trail head and parking for Blue Mountain trails, which could "form" to Box Mountain trail Practical Side While complete improvement of a park and hiking trail system may involve significant time and capital, the land use and zoning items may be developed as case load permits or with small scale consultant contracts The existing access road could be improved as a first phase with negotiations with property owners and a trail head installed at the Wilderness Park without a large sum of fiords expended Trails otherwise could be dedicated to the Forest Service or other agency who already has regulations and insurance to cover public trail, i e , potential injuries to users, School programs may also be self-fimded, insured and directed An Adopt -A -Park Program and an insurance plan needs to be in place for a first phase of otherwise recommendations will be a burden on the City budget. It is the challenge of the General Plan Mentors to embrace such tasks as this and to help eliminate potential burdens to the City budget. The mentors will work as volunteers to appropriate city departments to help make the recommendations a reality Nwe do not plan, two to three million residents will come to Cahfomia in the near future, some will come to Grand Terrace and they will plan for us A forest of telecommunication towers and water reservoirs could destroy Blue Mountain's horizon through time Roads and large, flat, steep dust cut slopes with concrete flat housing pads will populate the hillside The environment could be so crowded that privacy may be eliminated and the value of existing easement development would be reduced No more rock outcroppings, coyotes, not more sage brush or Lupins, but a hill like many others - one that lacks identity We do not want this to happen Blue Mountain is one of the City's best assets and we need to take advantage of this natural resource Let's preserve Blue Mountain and make residents proud of it' 1 ` n • To make the are more stable • To encourage the creation of a hvel� atmosphere with a 12+ hour life 1 • To increase downtown density to widen the customer base, ensuring the basic survival of local businesses • To increase perception of retail sales potential • To allow lot reconfiguration to provide opportunity to local and small developers to invest in the downtown area • To build a city center to tugger development along Barton Road • To increase feasibility of downtown • "Be proud of yourself, transcend Strive for sustainable economic growth and development of a great city identity" [Guiding Principle] Actions: Major Recommendation and/or Action Priority Implementation Fiscal impact Time F1=0 to 20K F2=21to 50K F3=51 to 200K F4=201 K to 1 M, FS--more than 1M a) Pursue funding for b) the installation of a a) P a) Ongoing F1 median in selected areas of Barton Road b P b Within 10 yrs F4+ Process and certify the City's Housing Element to P Within 2 yrs F1 be authorized to build senior housing with 20% set aside RDA funds to meet the Regional - Housing Needs Allocation requirement Offer Redevelopment Agency (RDA) incentives P Within 5 yrs F1 to F4 for business to do facade, landscape and hardscape remodels and/or improvements Develop Phase H of the Barton Road Specific P Withm 5 yrs F2 Plan to address the following issues 1) Allow mixed use development as an option 2) Allow senior housing in the downtown area 3) Define where the plaza would be located within the long, narrow lot area of the Barton Road Specific Plan 4) Select location for installation of a median along Barton Road and develop landscape guidelines for median areas 5) Create policy for the Barton road Specific _ Plan for mature tree removal and landmark classification 6) Revise land use matrix to include civic and recreational uses in the plaza area TJ Develop code compliance guidelines 8) Design frontage roads as needed and alternative public plaza design concepts At minimum, city center plaza is to include commercial businesses related to children and their needs along with satellite government and - university uses The plaza is to face Barton Road, plaza area to be defined by these commercial uses and senior housing to be located in the rear 6 7 j III The most important step in either scenario is the City taking the initiative to get the strategy m place to allow opportunities for development to take place— _ _ _ ' _ Along with the financial and physical settmg and site, the strategy would also have to Include the following ♦ determine the Grand Terrace market ruche ♦ market city assets on an ongoing basis proactively ♦ organize events, concerts, open atr markets, fairs at the plaza, etc The good news is that we have already started We have only to keep on track' Z Develop Busmess Retention and Expansion, and P Within 5 yrs F1 Business Recruitment, Programs in connection with the Chamber of Commerce 1 Develop an Economic Development Element for P Withm 5 yrs F1 the City General Plan Develop a comprehensive economic development P - Withm 5 yrs Fl program which utilizes all community assets to the utmost possible Use analytical tools to define the City's market P Within 5 yrs Fl mche, such as A Economic Base Analysis (to determine our role m the economic region and the region's mdustnal and retail major clusters) B Market Analysis/Business Absorption Study (to evaluate businesses such as biomedical and medical services, dentists, children's busmesses, etc ) C Business and Resident Surveys D CALED one -day workshop E Busmess Incubator Analysis Develop brochure to explain "Fast Track" permit Within 2 yrs Fl process as an incentive for new business, via a "cafeteria pomtsystem" Consider rezonmg the area surrounding the GTI Within 2 yrs F1 market site to the north to make it more attractive to developers Evaluate city codes regarding tenant Within 5 yrs Fl improvements m conjunction with local - busmesses to mcrease flexibility in pernutting Investigate a City Main Street -type of program Within 5 vrs F1 Evaluate creation of international business Withm 10 yrs F1 opporturuties The Practical Side Should we strive for a commercial/retail base, an industrial base, both — or perhaps, none at all9 Where do we want to be in 20 years' Is it feasible to have an active downtown It is these very types of questions, the hard, practical questions, that should guide us in determinmg what types of economic development strategies are necessary In facrt we have already begun this process, and have initiated several programs to date • Work of the General Plan Task Force • Development of this Economic Development Element • Work of the Business Development Committee of the Chamber of Commerce • Survey given to residents regarding business • Recent City Council policy to fmd alternatives to loans received from Redevelopment Agency for use for normal City operations • Development of the City Profile and Compilation of the Urban Decisions Systems market data for Grand Terrace • Various economic development conferences and seminars attended by Commissioners, staff and a series of related discussions and talks 11 INDUSTRIAL AREA Recommendation #5 Policies: ♦ Regulate development, create incentives and complete infrastructure to attract new business park uses and clean industry ♦ Protect residential areas which surround industrial uses Objectives: • To increase and expand our business/mdustrW park area in order to 1) increase our industrial job base, 2) increase the City's taxable sales, and 3) develop land in the redevelopment area, thus increasing Redevelopment Agency tax increment revenues • To develop an attractive business park where clean industries, commercial uses and family-onented entertainment can co -exist • To complete the infrastructure, especially in terms of roads and circulation components so we may provide better access to the industrial and residential areas (for example, constructing Commerce Way as an alternative route for the Michigan Avenue access to the industrial area, this maintains Michigan as a residential road and improves industrial access significantly) • To improve circulation and evaluate the possibility of direct access to the I-215 freeway to alleviate future estimated through traffic from Pigeon Pass Road via city neighborhoods • To improve circulation and direct access to the I-215 freeway to attract new industry • To develop new standards and buffer zones to protect nearby residential areas from noise and dust while allowing industrial businesses to expand. • To emphasize development of the industrial area to create trade jobs, thus creating a larger base of people in the area to support local retail businesses • To expedite development review and case processing by conducting area -wide environmental review pnor to developers expressing interest. Actlons: Major Recommendation and/or Action Priority Implementation Fiscal impact Time F1=0 to 20K, F2=21to 50K, F3=51 to 200K, F4=201K to 1M, FS=more ttiae 1M Evaluate feasibility of direct access to the I 215 P Within 2 yrs Fl freeway via Iowa interchange Lobby proper authorities as applicable Pursue funding for construction of Commerce P Within 20 yrs F5+ way Conduct a study for the specific alignment of Within 5 yrs F1 Commerce Way Request dedications of land from local property owners accordingly Develop a Business Park Specific Plan and related Within 10 yrs F2 Master EIR with detailed development standards which include the creation of buffer zones between residential and industrial uses (such as office space or denser housing uses) This would 13 FAMILY & CHILDREN ORIENTATION Recommendation #6 Policies: ♦ Encourage land uses, policies and programs that support our Cty's youth, senior citizens and families ♦ Include family -oriented entertainment uses in the General Plan industrial land use district. ♦ Develop family programs which help to decrease physical alienation from the local setting thereby increasing pride in one's home place ♦ Encourage a high quality education for our children ♦ Strive to maintain the City's low crone status ♦ Continue augmenting our park and recreation facilities ♦ Increase safety of our streets OWectives: • To continue expanding opportunities for children and teenagers for wholesome entertainment within a familiar setting • To promote parental participation in school district activities and programs • To maximize the use of available land and tenant space with patterns compatible with entertainment uses • To increase "street" safety by promoting community interaction and expand the safe environment for children to play in, including front yards, sidewalk and parkway area and the streets near their homes • To increase the quality of life in Grand Terrace • "Know who the most important people m your life are. Give pnonty to families, children and sensors mid their needs' [Guiding Principle] Actions: Major Recommendation and/or Action Priority Implementation Fiscal Impact _ Time F1=0 to 20K, F2=21to 50K, F3=51 to 200K, F4=201 K to 1 M. FS=nore than I Incorporate retail geared towards children and P Within 2 yrs F1 seniors as permitted uses, including medical services and other related types, in Phase I I of the Barton Road Specific Plan Incorporate family entertainment uses in the P Within 2 yrs F1 mdustnal area (Business Park Specific Plan area) via an overlay zone These entertainment uses include video arcades, laser tag facilities, movie theater, etc Note that these types of uses are compatible with industrial land use patterns, or overlay zone Organize family group outings such as hiking or P Within 2 yrs F1 bicycling around town or connecting to nearby conservation or recreation areas Adopt -Al -Park program whereby local clubs, Within 2 Fl 15 volunteer Mentors as recommended by the Task Force These mentors will work closely with city staff to make these programs become reality If we are persistent, patient and keep focused on the goals, it will all happen it's just a matter of time M 17 Sewer issues 1t Adopt a Noise Element involving all required P Within 2 yrs F1 aspects of analysis Contract noise consultant to conduct noise study P - -Within 5-yrs- Fl - F2 and update the city noise contour map, noise consultant to male recommendations for mitigation measures for all sources of noise contaminants freewa,., railroad, airports, commercial/industrial/residential activities Update city noise ordinance to incorporate noise P Within 5 yrs Fl contours and county standards, as well as the hcies stated in the General Plan Develop an outreach program for safety and Within 2 yrs F1 infrastructure related issues Participate in the Flood Control Mapping on an Within 2 yrs, Fl ongoing basis Conduct emergency preparedness drills and Within 2 yrs Fl involve community on an ongoing basis Evaluate and ensure consistency of the following Within 2 yrs F1 plans and programs a ith each other and the entirety of the General Plan 1 Emergency preparedness vs General Plan Safety Element % s Crime Prevention 2 General Plan Noise element vs Municipal Code Nuisance Ordinance 3 General Plan Infrastructure Element vs the Riverside Highland Water Master Plan vs Sewer Issues Evaluate the Riverside Highland Water Within 2 yrs F1 Company's Master Plan and its future potential for impacts on Grand Terrace Develop a city drainage Master Plan and pursue Within 5 yrs (up Fl - F5 fimdmg sources for implementation (maintain to 20 for consistency with NPDES Program implementation) Develop a long term se%%er maintenance and Withm 5 yrs (up F1 - F4 replacement plan and coordinate with the City of to 20 for Colton regarding future sewer rates Pursue funds implementation) to implement maintenance goals Develop a long range street maintenance and Within 5 yrs (up Fl - F4 replacement plan and pursue funds for to 20 for implementationimplementation) Map alternative evacuation routes to mmmuze the Withm 5 yrs Fl existence of parallel petroleum pipelines, and reduce the impact of geologic faults, gas and _ electric lines and flood zones Use Geographic Information Systems (GIS) Within 5 yrs Fl computer technolog% to ensure various maps are kept up to date, are consistent with each other at resent and in the near tuture 19 ` STRATEGIC ELEMENT Recommendation #8 Policies: ♦ Ensure continuous implementation of General Plan policies ♦ Generate a more action -oriented General Plan with measurements, thresholds and/or quality of life mdicators to evaluate progress ♦ Mamtam a mentor program where mentors are residents or business volunteers who work for applicable City Department Heads to accomplish a pre-set goal and implement a pohcy Objectives: • Our ultimate goaI with the Strategic Element and its policies is to achieve the City "Vision" • To organize and prioritize actions and be adopted by resolution • To measure the fiscal impact of actions • To establish a time frame for policy implementation • To have a more practical document which reflects General Plan goals and pohcies • 'Be Responsible Vfake important decisions based on future generations " "Have fun and enjoy the journey ' [Guiding Principle] Actions: Major Recommendation and/or Action Prionty Implementation Fiscal impact Time F1=0 to 20K - -- F2=21to 50K_ -F3=51 to 200K F4=201 K to 1t FS=more than 11 A List of actions per time of implementation, i e , all actions that can be accomplished within a two year period, five years ten and twenty ears Within each list of actions, establish priorities, Le, to develop a specific plan in-house may take up to five years Ho%Never, if it is considered a priority, the works should start in the near future Or some items may cost millions of dollars, and therefore, savings need to commence soon, unless the item is not a top priority On the other hand, while many recommendations can be accomphshed within 2 % ears, cumulatively, it may not be possible to complete all of them within the same two ears' Establish first group of mentors, program regulations and determine departments they will worm for Mentor volunteer positions should first be offered to General Plan Task Force members and then to the public in general Develop quality of life performance mdicators based on General Plan policies as outlined m this 21 1 ORDINANCE NO. AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADDING CHAPTER 3.28 OF THE CITY OF GRAND TERRACE MUNICIPAL CODE ESTABLISHING A COST RECOVERY SYSTEM FOR BOOKING FEE COLLECTIONS Government Code Section 295501, et seq allows cities to recover the costs charged by the counties for the booking or other processing of persons arrested and other costs incurred in connection therewith, WHEREAS, the City Council wishes to recover said costs charged by the County of San Bernardino for the booking or other processing of persons arrested and other costs mwred in connection therewith, WHEREAS, the City Council finds that the amount of the charges hereby adopted do not exceed the reasonably anticipated costs charged by the County for the booking or other processing of persons arrested and other costs incurred in connection therewith, and therefore the fee imposed hereby is not a "special tax" pursuant to Government Code Section 50076 and the actions taken herein are exempt from the additional notice and public meeting requirements of the Brown Act pursuant to Government Code Section 54954 6 (aXlXA) and (B), WHEREAS, the City Council further finds that the actions taken heron are necessary for setting the rates, fees, and charges for the City, and are therefore exempt from the requirements of the California Environmental Quality Act pursuant to Public Resources Code Section 21080 (bx8) NOW, THEREFORE, the City Couad of the City of Grand Terrace does hereby ordain as follows SECTION 1. Title 3 of the Grand Terrace Munic qwd Code is hereby amended by adding CHAPTER 32S COST RECOVERY SYSTEM FOR BOOKING FEE COLLECTIONS, as follows - (CHAPTER 3M) COST RECOVERY SYSTEM FOR BOOKING FEE COLLECTIONS - h_ Sections: 3.28.010 Authority and Scope 3.28.020 Purpose 3.28.030 Definitions 3.28.040 Cost Recovery System 3.28.050 Amount of Fee: Collected 3.28.060 Sevembi'lity r COUNCIL AG€UDA ffEM # )%A ORDINACE NO. PAGE NO.3 PASSED, APPROVED AND ADOPTED this day of . 1997 ATTEST City Clerk of the City of Grand Terrace and of Mayor of the City of Grand Terrace the City Coumil thereof and of the City Council thereof 1, Brenda Stanfill, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resokition was mtroduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of 1997, by the following vote AYES NOES ABSENT ABSTAIN Approved as to form. City Clerk City Attorney i s cIry f d t NorCommunity Services Department Staff Report COUNCIL ITEM MEETING DATE November 17, 1997 SUBJECT CITY TREE MAINTENANCE PROGRAM NO FUNDING REQUIRED BACKGROUND: Under Section 12 28 of the City's Municipal Code, Property Owners within the City are responsible for maintaining all parkway trees located adjacent to their respective properties A key maintenance provision is that the owners maintain the trees a minimum of 10 feet above the roadway on residential streets and 14 feet on main or arterial streets This Code provision is actually a carry-over from the County of San Bernardino when the area was un-mcorporated and has been consistently maintained by the City DISCUSSION: Unfortunately, there are a number of streets within the City where the overgrowth of trees is becoming a nuisance for various City services Specifically, these include street sweeping and residential trash service where the vehicles are inhibited from driving close to the curb areas, often incurring damage as a result of hitting trees The City has attempted to enforce the section of the Code, with mixed reactions and results from the residents The worst streets where the tree overgrowth has occurred are as follows 1 Finch Street 2 Wren Street 3 DeBerry Street 4 DeSoto Street 5 La Paix Street COUNCIL AGENDA ITEM # $4 City Tree Maintenace Program Agenda Report November 17, 1997 Page 2of2 As a solution to get these streets cleared and the trees trimmed, Staff is recommending that the City offer the residents where trees are inhibiting the parkway and streets a proposal as follows 1 City will pay 50 % of the costs for the trimming of the residents trees Costs will be determined on a project wide basis and divided equally among the participants (Example 23 trees with a $20,000 00 bid is $870 per residence City cost will be $435 and Resident Cost will be $435 ) 2 City will conduct a competitive bid and draft the necessary specifications for the project This will include that the project be conducted by a licensed contractor and arborist to ensure the proper trimming of the trees This proposal is seen as the most practical solution to a significant problem on these streets In the 1997-98 Fiscal Year Budget, the Road Maintenance Section includes $20,000 for Tree Services Typically, this would be used for tree removals in areas where sidewalks require replacement The proposed project will not inhibit the City's ability to proceed with planned sidewalk work RECOMMENDATION That the City Council 1) Authorize staff to proceed with contacting the affected residents and to make the indicated proposal, and 2) Authorize the preparation of bid specifications for the project FISCAL IMPACT. To de determined REPORT MANAGER"S ARTMENT CRA ITEM( ) COUNCIL ITEM CXX) MEETING DATE November 17, 1997 SUBJECT DISCUSSION OF OPTIONS FOR PURCHASING POWER FOR THE CITY OF GRAND TERRACE FUNDING REQUIRED X NO FUNDING REQUIRED As the City Council is aware, the electrical industry within California will be deregulated in a phased manner starting in January, 1998 As of June 1998, all residential and small business customers will automatically receivea ten percent decrease in the kilowatt hour rate currently paid for electnoty ft also creates an opportunity for individual homeowners and small businesses to choose a provider other than Southern California Edison for electrical usage You may have noticed a massive media advertising campaign by EMRON asking customers to sign up with them for an incentive of two weeks free electricity at the end of a one-year contract We believe that at this time it is too early in the process to make a determination as to how the electrical needs for our residents would best be served It has been discussed that SANBAG is requesting an effort to study creating an Inland Empire Power Pool who would then theoretically aggregate the load of any member agencies and hoping that the size and volume of the load would allow a more competitive structure in purchasing wholesale electricity Attached is an Executive Summary of our options in the future on restructuring In reviewing those options, the City has an opportunity to join a cooperative effort of both the Western Riverside Council of Governments (WRCOG) and SAN BAG to study these options It is unknown at this point what our total costs would be to participate, and they are requesting an advance fee of $1,000 to join the effort and they expect the total cost to be $150,000 for a full analysis and recommendation The cost would be shared on some bnxda which has yet to be determined If a majorrty of the cities and counties join the effort, our share of the study should be fairly small, however, it does remain an unknown Staff is recommending that City Council consider the alternatives for power purchasing after January 1998 and COUNCIL AG€PlDA 1'EM$ - Western Riverside Council of Governments R C O G t County of Riverside, C* of Banning. Cdty of Beaumont, City of Cahmesx City of Canyon Lake, Co of Corona, City of Hemet, City of Lake Elsinore, Cdy of Moreno Valley, Cdy of MumeM Cdy of Norco, City of Peft Co of Riverside, City of San Jacinto, City of Temecula October 22, 1997 Mr Thomas J Schwab RECEIVED City Manager City of Grand Terrace OCT 28 M1 22795 Barton Road _ Grand Terrace, CA 92313 CMyANAOg MARTIMT RE. Manil Empire Power Pool Dear Mr Schwab - On behalf of the cities and counties participating in the Western Riverside Council of Governments (WRCOG) and the San Bernardino Associated Governments (SANBAG) Electrical Restructuring Task Force, we would like to invite your junsdiction, and some 200 other local govenunents in Riverside and San Bernardino Counties, to participate in an effort to aggregate electrical loads; This ' letter will outline the work that has been done to date and the steps that remain to be takeif io form Y the aggregation We believe that through a joint effort -local government agencies in Riveitide and San Berardino Counties can achieve significant savings to our taxpayers On Tan ` 1 998 aftistomers of investor owned electric utilities will be given the o o �Y� � 8& PPo� ., choose their electricity providers In order to take advantage of this opportunity; 1 ` SANBAG joined together through the creation of a Task Force to explore the options ava" _ municipal agencies ir`r the restructuring of the electric utdnty°u>tlustry- ' ` r ems. �z fx3; The T"&k % ce_reviewed the available options and produced a report entitled °QptlOtis foi theme P Future!i W'd"& fie opportunities available beginning on January 1, 1998 Based on ft - � �� the Task=Foice is;�end'uig the formation of a multi -agency power pool to purchase on 6� Ott unti l sind` public ages, = The Task Force der naffed that th r� i4 $n - fcu's_a in on me -experience of other public agents that ba Vd and are' � a t Then ti>orgatuzing a multi -agent power pool►a°n pniiig� ` v i > r ems+ a"s '. _ .., yam, w�.�n a-^ro�' �� ,^'»�_R, late on o diverse agenciek, - _ L :� The flask -9rce has estimated that in order to take the recommendation to the next level, a budget t of S150,000'is required This amount of money will pay for the formation of a legal entity, to manage _ and administer the power pool, compile and analyze participants electric accounts; issue and reitiew Request for Proposals -for energy providers, and enter into a final contractual agreement Z- ' 1 s - 38d0 Lemon Street, Suite 300 • Riverside, CA 92501 • (909) 787.7985 • Fax (909) 787.7991 A 4 October 22, 1997 -3- I + If you have any questions, would like further information or a presentation, please contact Kindred Pedersen (San Bernardino County jurisdiction) at 760/228-5400, or John Jaquess (Riverside County jurisdiction) at 909/787-7985. ' Sincerely, 4 1.. Wesley C McDaniel Interim Executive Director Western Riverside Council of Governments Attachments Norton- Exetxitive Director San Bernardino Associated Governments i �- ,. ... r - ^'� ^ r`� ="ear-+. -_ •- '� r - i .. 7= - Yr r �Z r a -Y _ _' ,"ss '�.�'�"^�'iC%�'�,=.:.�'�y � r1=�'•�`s �" "rr:'s`�`�rr ,r y t-i a }y xt r a� n h � �' w•�.�i �+sr�''.%W"'i^`.x":r°s#."xTuFs..4'syt�fv.. r`-" a>�- - -! Al l 1 i + I ` industry struchrre. This will be in the form of a Competition Transition Charge (CTC) The CTCwill be approximately 25% to 400/6 of the total electric bill during the transition period and should drop to less than 10% early in the year 2002 The transmission and distribution portion of the electric bill will remain regulated by the Federal EnergyRegulatory Commission (FERC) and the California Public Utilities Commission (CPUC). The transmission and distnbution portion of the bill represents approximatdy 30% to 3 5% of thetotal bill. The opportunity for savings is only in the energy (generation), billing; and metering portions of the electric bill. Ming and metering are a very small amount in the overall bill, but can repiesent an area for potential savings The energy (generation) portion arrrently represents 25% to 30% of the total electric bill and is the area in which savings can be gained by aggregating loads _ _w OPTIONS r There are several options available to municipalities and local agencies in considering a response to electric restructuring. While there are numerous opportunities for potential action and many of these are interactive, there are three distinct options that are discussed here. Do Nothing The first option is to "do nothing"_which means that one chooses to stay with the current energy provider SouthernCaliforniaEdison(SCE) However, this option should onlybeconsidered after one has very clearly reviewed and studied the other options and makes an informed choice to stay with SCE The downside of this option is that there is no oppordunty for savings through "doing nothing" Aggregation The second option is to form a power pool through aggregating. Aggregation is defined as "any marketer, broker, public agency, city, county, or special district that combines the loads of multiple end use customers in fimilitating the sale and purchase ofelectric energy, and other services onbehalf of these customers". Aggregations can take many digit forms: • Aggrepft only municipal loads _ r o loads 20 kW andEger) " • g � ( 1. • all loads including residential � - • Aggregating multiple ojils ations or joining an existing aggregation The premise behind aggregation is to increase the buying power and leverage in negotiating energy costs, transmission access, metering, billing, and ener83r services to reduce the cost of electricity f)r the end user Aggregation can increase the buying power of the end users by taking advantage of differing load profiles to build a flatter profile, which from the experience of other aggregations, commands the best energy prices Metering, billing and energy services costs can also be reduced through the economies of scale provided by aggregation. K? These include - Forming and establishing the appropriate legal entity for administration and demon - - - --- making -to administer a regional power pool and inviting municipalities and local agencies to participate • Collecting the data regared to enable a complete and accurate request for proposals to be prepared • Preparing and distn'butiag a Request for Proposals to energy providers and selecting the preferred energy provider(s) • Entering into a contract with the energy provider and finalizing participation agreements with the participating members. It is projected that this process will take approximately nine (9) months to complete This assumes a decision point at the end of the organizationaUdata collection phase, prim to preparing and issuing the'rexquest for proposals for energy generation and related services It also assumes that all activities proceed in a timely manner BUDGET The overall budget for the project is $150,000 Atiered cost sharing formiila has been recommended to equitably distribute this cost across the project participants based on the amount of money - 11 Q�tly being spent on electricity and assuming a 65% participation rate It is anticipated that all participants will receive their initial mvestment back within one to two months after impl�eatation Ofa, contract with an energy provider This is based on the wed savings that such a contract will achieve RECOMMENDATIONS The following recommendations are included O Aggregate the municipal and local government loads in Western Riverside and San Bernardino Counties. O Form a legal entity for administration and decision -malting to administer a regional power POOL - 4a O Adopt the schedule and recommended budget for implementation of the project: O Establish and implement the recommended cost sharing structure. O Invite interested public agencies to participate _ 4 If excess revenues are receivo because the participation exceeds the initial estimates, the contributing agencies will receive a proportionate refund Furthermore, assuming a successful bid, the first savings would be allocated back to agencies participating in the startup effort and the bid savings Both the WRCOG and SANBAG executive boards voted to adopt the Task Force recommendation to form a multi agency power pool on October 6, and October 1, respectively, and recommended moving forward aggressively. As a participant in the power pool the (C_ fir. County or Special District Namei will have a representative on the Task Force to make decisions on how to structure the ' governing board, and the power pool and have access to the expertise of WRCOG/SANBAG's consultants and restructuring staff. A decision to participate in this phase of the aggregation effort does not mandate actual commitment in the aggregated bid This would be a separate decision several months away. It is anticipated that an agency would be required to comma to participation if a pre -specified cost savings is achieved through a formal bid process In other words, prior to committing, an agency would know what its minimum savings would be if the bids are successful If the bids are unsuccessful there would be no commitment It is anticipated that it will take eight to nine months to get to the'bid opening' threshold once funds for the effort are secured REVIEW BY OTHERS, Reviewed by FINANCIAL IMPACT* WROOG/SANBAG estimates that the total savings in the first year of the electric power pool program will be approximately four to five percent less than what the ( City County or Special District Name) would otherwise pay SCE for the same service. This estimate is based on the savings that other municipal electric aggregations are achieving through their RFP processes, and sided contracts. The financial impact of this item is based on the annual electric expenditures of The share of cost for this organization wilt be S The potential savings for this junsdiction is $ annually and $ over the four year transition period Participants in the program will be required by state regulation to install meters capable of hourly reads on all accounts greater the 20kW or 50kW maximum demand This issue is currently before the CPUC for determination whether the break off point is 20kW or 50kW WRCOG/SANBAG will facilitate the purchase and installation of these meters Current estimated cost of the meters ranges from $400 to $Z000 per meter. It may be possible to reduce these costs through mass purchasing; and for the WRCOG/SANBAG Joint Powers Authority to amortize these costs over a multi year Prod Cost ;Allocation Chart Inland Empire Power Pool The cost sharing formula is based on the annual electric expenditures of each organization interested in participating In the power pool. It is based on a 65% participation rate of those 80 agencies originally expressing an Interest in forming a power pool. Any money collected In excess of the project needs will be returned to those contributing in proportion to their original contribution. Annual Electricity Expenditures Share of Cost $0 - $99,999 $555 $100, 000 - $249,999 $925 $250,000 - $499,999 $1,850 $500,000 - $999,999 $3,700 $1,000,000 - $2,499,999 $8,325 $2,500,000 - $4,9990999 $12,950 $5,000,000 - $9,999,999 $17,525 Over $10,000,000 $26,825 Cost AM== Chart 22560 Eton Drive, Grand Terrace, Ca.92313 Nov. 11, 1997 The Honorable City Council, City Hall, 22795 Barton Road, Grand Terrace, Ca.92313 Dear Council Nembers, The Grand Terrace Friends of the Library request your consideration in allocating a small space on city property for a storage shed, hopefully not too far from our "book Voom." We have the funds to purchase and set up a shed. Although the Committee has not yet determined the exact sine, previous discuss- ions have centered on 101x 10, or 101x 121, We are grateful for the use of our present "book room;" however, the overflow of books and boxes hamper and slow the work of sorting and marking. The Committee would very much appreciate your help with this matter. Sincerely, Pauline Grant President Friends of the Grand Terrace Library COUNCIL AGENDA iCEM$ StaffReport CRA ITEM () COUNCIL ITEM (x) MEETING DATE November 17,1997 SUBJECT TWENTIETH ANNIVERSARY CELEBRATION GRAPHICS AND ARTWORK At the City Council meeting on October 23, 1997, the Council approved the allocation of funds for the development of graphics and artwork that 31 1 Related to the promotion of Grand Terrace 2 Start implementing the recommendations of the General Plan Task Force, and 3 Was connected to the 20th Anniversary Celebration The attached graphic is presented in the following formats for your review prior to the council meeting 1 Black & White 2 Color In addition, further samples are available for review in the City Clerk's Office All committee members are available for questioning and clarification by contacting the City Clerk and committee member We have ensured that the graphics and art work would be extremely versatile and look good in color or black & white, large or small, and on a T-shirt or community banner APPROVE THE GRAPHICS AND 'ART WORK RELATED TO THE PROMOTION OF GRAND TERRACE, IM[PLE11ENTIlVG THE RECOMMENDATIONS OF THE GENERAL PLAN TASK FORCE, IN CONNECTION WITH THE 20TH ANNIVERSARY CELEBRATION countcn.,nG€tioa ITEM #8D