Loading...
12/11/1997F 22795 Barton Road Grand Terrace California 92313-5295 Civic Center (909) 824-6621 Fax(909) 783-7629 Fax(909) 783-2600 Byron R Matteson Mayor Dan Buchanan Mayor Pro Tempore Herman Hilkey Jim Smgley Lee Ann Garcia Council Members Thomas J Schwab City Manager File Copy December 11, 1997 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6.00 p in. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 MY OF GRAND TERRACE REGULAR WUNCIL MEETING ��ENDA r 9 COUNCIL CHAMBERS D TERRACE CIVIC CENTER Barton Road DECEMBER 11, 1997 700PM. M CITY OF GRAND TERRACE COMPLIES, WITR THE AMERICANS i3n'.H I%ISADUATIES € AST OF 1990: 1F YOU REQUIRE SPECIAL ASSISTANCE. TO PARTICIPATE IN THIS MEETi , pLEASE CALL TBE CITY CLERK'S ONCE AT (909) 82 621 AT LEAST 49 HOURS PRIOR TO mMWETING. Call to Order - Invocation - Pastor Sahm Ehas, Azure Hills Seventh-Day Adventist Church Pledge of Allegiance - Roll Call - AGENDA ITEMS STAFF COUNCIL RECOhOff RATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1 Approval of 11-17-97 Minutes Approve 2 Approval of Check Register CRA112797 & CRA121197 Approve 3 Approval of Consulting Services Agreement with Regard to Approve Determination of Methods and Identification of Procedures to - Fund Capital Improvement Projects Using CRA Low & Moderate Income Housing Funds - Katz -Hollis ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CrrY COUNCIL MEETING 1 Items to Delete 2 SPECIAL PRESENTATIONS A Recycling Family of the Month - October 1997 & November 1997 B Eagle Scout Project Presentation - Kevin Yetter Majors Program C Certificates - General Plan Task Force 3 CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Stan Member, or Citizen may request removal of an item from the Consent Calendar for discussion. Approve A Approve Check Register No 112797 & 121197 B Ratify 12-11-97 CRA Action CffY OF GRAND TERRACE CQMMiJNITY REDEVELOPMENT AGENCY MIlV[JTFS SPECIAL MEETING - NOVEMBER 17, 1997 A special meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on November 17, 1997, at 6 00 p m PRESENT: Byron Matteson, Chairman Herman Hilkey, Agency Member Jim Singley, Agency Member Lee Ann Garcia, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Paftma Materassi, Community and Economic Development Director Virgil Barham, Building and Safety Director John Harper, City Attorney Lt Mike Howell, Sheriff s Department ABSENT: Dan Buchanan, Vice -Chairman APPROVAL OF OCTOBER 23. 1997 CRA MINUTES CRA-97-57 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER GARCIA, CARRIED 4-0-1-0 (VICE-CHAIRMAN BUCHANAN WAS ABSENT), to approve the October 23, 1997, CRA Minutes APPROVAL OF CHECK REGISTER NO CRA111397 CRA-97-58 MOTION BY AGENCY MEMBER HMKEY, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 4-0-1-0 (VICE-CHAIRMAN BUCHANAN WAS ABSENT), to approve Check Register No CRA 111397 APPROPRIATE SEED MONEY FOR 20th -YEAR CELEBRATION CRA-97-59 MOTION BY AGENCY MEMBER GARCIA, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 3-1-1-0 (AGENCY MEMBER HILKEY VOTED NO AND VICE-CHAIRMAN BUCHANAN WAS ABSENT), to Appropriate $1,000 for the development of graphics and art work related to the promotion of Grand Terrace, to begin implementing the recommendation of the General Plan Task Force, in connection with the 20th Anniversary Celebration and reimburse any expenditures from the General Fund AUTHORIZATION TO GO TO BID FOR NEW CONSTRUCTION AT 22381 VAN BUREN AVENUE AND 12520 NIIRADO DRIVE G R A AGENDA ITEM NO. PENDIF- C RA APPROVAL PAGE CI'rl( OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: NOVEMBER 26,1997 OUTSTANDING DEMANDS AS OF: P12125 INLAND COUNTIES INSURANCE COMPANY P12126 PACIFICARE OF CALIFORNIA P12128 VISA P12130 STATE COMPENSATION INSURANCE FUND P12138 HERMAN HILKEY 39094 BEST, BEST & KRIEGER 39095 BITS, BYTES & MORE 39096 DAN BUCHANAN 39100 CALLISON CONSTRUCTION 0 39109 DAGOSTINO 39110 DANKA OFFICE IMAGING a 39111 DATA PRINT 39115 ELITE CONSTRUCTION G) 39120 LEE ANN GARCIA a 39123 CITY OF GRAND TERRACE 39131 MANAGED HEALTH NETWORK 39134 BYRON MATTESON 39137 PACIFIC BELL 39152 JAMES SINGLEY NI CHECK REGISTER NO: 112697 NOVEMBER 26,1997 LIFE INSURANCE FOR NOV, 1997 HEALTH INSURANCE FOR NOV, 1997 OFFICE SUPPLIES FOR CODE ENFORCEMENT WORKERS' COMPENSATION INS, OCT, 1997 STIPENDS FOR NOV, 1997 PROGRESS PAYMENT, HOUSING SET -ASIDE REDUCTION PROJECT REPAIRS/UPGRADE COMPUTER STIPENDS FOR NOV, 1997 PROGRESS PAYMENT FOR REHABILITATION AT 22832 PALM AVE ENGINEERING SERVICES, 22381 VAN BUREN MAINT/USAGE ON KODAK COPIER PAPER FOR MAP COPIES PROGRESS PAYMENT FOR REHABILITATION AT 22555 DE SOTO STIPENDS FOR NOV, 1997 WASTE WATER DISPOSAL SERVICES FOR HOUSES UNDER REHABILITATION HEALTH NETWORK INSURANCE, NOV, 1997 STIPENDS FOR NOV, 1997 PHONE FOR HOUSING REDEVELOPMENT DEPT STIPENDS FOR NOV, 1997 5143 75776 17404 46338 15000 1,38098 67335 15000 11,459 70 43500 5908 2840 6,45750 15000 12600 9396 15000 3759 15000 c- PEI, ,yG C R A APPROVAL PAGE CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: DECEMBER 11 1997 CHECK REGISTER NO: 121197 OUTSTANDING DEMANDS AS OF: _ _ _ DECEMBER 11, 1997 P12144 ELITE CONSTRUCTION EXTRA WORK ON REHABILITATION AT 22555 DESOTO 65250 39175 MARGARET AYARS REIMBURSEMENT FOR LOCAL MILEAGE 1953 39177 VIRGIL BARHAM AUTO ALLOWANCE FOR DECEMBER, 1997 13750 39178 BERGEVIN'S CLEANING JANITORIAL SERVICES FOR HOUSING REHABILITATION DEPARTMENT 4000 39179 DAN BUCHANAN STIPENDS FOR DECEMBER, 1997 15000 39183 RAUL COLUNGA INTERN 10/27-11/21/97 84203 39189 FAIR PRICE CARPET REPLACE CARPET FOR CODE ENFORCEMENT REMODELING PROJECT 59200 39192 LEE ANN GARCIA STIPENDS FOR DECEMBER, 1997 15000 39195 HERMAN HILKEY STIPENDS FOR DECEMBER, 1997 15000 39206 LUCENT TECHNOLOGY INSTALL PHONES, CODE ENFORCEMENT 1,69650 39209 BYRON MATTESON STIPENDS FOR DECEMBER, 1997 15000 39215 PETRA WEST PROGRESS PAYMENT FOR CODE ENFORCEMENT REMODELING PROJECT 6,82860 39222 JAMES SINGLEY STIPENDS FOR DECEMBER, 1997 15000 39223 SOUTHERN CA EDISON COMPANY ELECTRIC FOR HOUSING REHABILITATION DEPT AND HOUSES UNDER REHABILITATION 9661 39226 STAPLES OFFICE SUPPLIES AND EQUIPMENT FOR HOUSING REHABILITATION DEPT AND CODE ENFORCEMENT 39201 COMMUNITY REDEVELOPMENT' AGENCY OF THE CITY OF GRAND TERRACE tx CRA MM (X ) COUNCII. ITEM ( ) MEETING DATE; _ December 11, 1997 AGENDA ITEM SUBJECT APPROVAL OF CONTRACT FOR CONSULTING SERVICES REGARDING DETERMINATION OF METHODS AND IDENTIFICATION OF PROCEDURES TO FUND CAPITAL APROVEMEN'T PROJECTS USING CRA LOW & MODERATE INCOME HOUSING FUNDS FUNDING REQUIRED _XX (oontmgent ) NO FUNDING REQUIRED Staff is presenting an Agreement between the firm of Katz -Hollis and the Community Redevelopment Agency of the City of Grand Terrace for limited and specialized consulting services. The consultant remuneration and the activities listed in Exhibit 1 of the Agreement would be funded out of the CRA Low and Moderate Income Housing (L&M) Fund. The L&M Fund is mandated to receive 20% of the gross CRA tax increment (a.k.a. housing set -aside) annually. Currently, the housing set -aside is approximately $645,000. Staff projects that the housing set -aside in 10 years will grow to $834,000, should the tax increment grow by a conservative estimate of 2% per year, and eventually top out at over $1,000,000. In addition to the housing set -aside, the L&M Fund will receive approximately $750,000 to $1,000,0000 in sales of rehab homes plus another $250,000 to $500,000 in earnings from invested surplus funds. It is very likely that the annual revenue to the L&M Fund will soon be $2, 000, 000 to $2, 500, 000. ` Staff does not believe that there is a need to spend that amount of money for Low and Moderate Housing in the City of Grand Terrace. Staff sent out RFQ's in July 1997 to find consultants to assist the Agency to reduce the legally required 20% housing set -aside. Staff then presented consulting proposals from Best, Best & Krieger (BB&K) and Katz -Hollis on October 9, 1997. C R A AGENDA ITEAA NO ,�J AGREEMENT I THIS AGREEMENT is made and entered into this day of December, 1997, by and between the REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE (hereinafter referred to as "Agency") and KATZ HOLLIS, a California corporation with its principal place of business at 865 South Figueroa Street, Suite 1300. Los Angeles, California, 90017-2543, (hereinafter referred to as "Consultant") WHEREAS, the City of Grand Terrace (hereinafter referred to as "City") by Ordinance No -, adopted the Redevelopment Plan (the "Plan") for the Grand Terrace Redevelopment Project (the "Projecr'), and WHEREAS, the Plan contains a provision for the allocation of tax increment to the Agency pursuant to Article XVI, Section 16 of the California Constitution and Section 33670 of the California Community Redevelopment Law (Section 33000 et seq of the California Health and Safety Code, the "Law'), and WHEREAS, pursuant to the Law, not less than twenty percent (M) of tax increment revenues allocated to the Agency are to be deposited into a fund (the "Housing Fund') for the purpose of increasing, improving or preserving the supply of housing in the City affordable to persons and families of low and moderate income, and WHEREAS, the Agency seeks to determine and ecemme the greatest possible latitude, within the regjimments of the Law, for the use of monies deposited into the Housing Fund, and WHEREAS, the Agency desires to engage Consultant to render assistance in the determination of methods and procedures for the expenditure of revenues deposited unto or to be deposited into the Housing Fund, NOW, THEREFORE, in consideration of the premises the parties hereto agree as follows i 4Zt 1 sue_ a Chi_ - It is the overall intent and purpose of this Agreement that Consultant provide assistance to Agency in identifying legally eligible activities for the expenditure of Housing Fund monies and/or procedures by which the Housing Fund monies can be expended on Agency activities. It is the intention of the parties that Consultant be compensated for se -vices provided under this Agreement only if the Agency or City implement the activities or procedures proposed by Consultant Such compensation will be based on the amount of Housing Fund money expended by Agency or by City on the activities identified by Consultant or using the procedures suggested by Consultant. ARTICLE U. SCOPE OF SERVICES Consultant shall provide either or both of the following 1 written proposals for the expenditure of Housing Fund monies to accomplish a portion or all of one or more of the projects and activities identified on the list of intended activities attached hereto and by this reference incorporated herein as Exh bit 1, Page 1 of 4 Mc ARTICLE VI. FINDINgS CONFIDENTIAL All of the reports, findings and conclusions prepared or assembled by Consultant under this Agreement are confidential Consultant agrees and Agency agrees to exercise best efforts within the requirements of applicable law that they shall not be made available to any individual or organization without mutual warier consent of the parties. ARTICLE IV7i TERN ATION This AGREEMENT shall terminate on the date ninety (90) days following the date and year first above written unless extended an additional 90 days by mutual consent of the Agency's Eaecubve Director and Consultant. However, Agency shall compensate Consultant for any instance of the items listed m ARTICLE IV, Section B occurring any time whthm the two-year period commencing as of the termmatwn of this Agreement. ARTICLE VUL NOTICES Notices to the parties unless otherwise requested in wntirig, given pursuant to this Agreement shall be deemed received and effective when properly addressed, posted and deposited in the United States trail addressed to the respectne parties as follows AGENCY REDEVELOPMENT AGENCY OF TcfE CITY OF GRAND TERRACE 22795 Barton Road Grand Terrace, California 92313 CONSULTANT KATZ HOLLIS 865 South Figueroa Street, Suite 1300 Los Angeles, California 90017-2543 ARTICLE IX NON-ASSIGNABELXrY Consultant shall not assign any interest in this Agreement and shall not transfer an) interest m the same whether by assignment or novation without prior written approval of Agency ARTICLE X CHANGES. AMENDMENTS AND MODIFICATIONS No change, amendment or modification to this Agreement shall be effectite unless it is in writing, signed by the parties hereto ARTICLE 3U ENTIRE AGREEMENT This Agreement and any agreement, document cr instrument attached hereto or referred to hereut mtegrate all the terms and conditions mentioned herem or incidental hereto, and supersede all oral negotiations Page 3 of 4 EXEUJRIT 1 LIST OF INTENDED ACTT MES 1) Stona drams (part of existing master plan — will accept partial unplementation) 2) Curbs, gutters, sidewalks 3) Psvmg, street work (Pico Street — residential area) 4) Matching funds for infrastructure grants 5) Public building improvements 6) Public works Yard (adjacent land for development) 7) Sigriage improvements 8) Traffic signal 9) Park improvements T JT=t 0 WE 1 / wL ,--?ENDING CITY L_JNCIL APPROVAL CIT-Y-OF-GRAN D TERRACE DATE: NOVEMBER 26,1997 OUTSTANDING DEMANDS AS OF: P12124 SHEILA CISNEROS P12125 INLAND COUNTIES INSURANCE SERVICES P12126 PACIFICARE OF CALIFORNIA P12127 PERS P12128 VISA P12110 P12111 P12129 COMCAST CABLEVISION P12130 STATE COMPENSATION INS, FUND P12131 MALEK ENGINEERING P12132 SCHRAAN AGENCY P12133 COMCAST CABLEVISION P12134 COMCAST CABLEVISION P12135 ALICE HERNANDEZ P12136 HERMAN HILKEY P12137 COMCAST CABLEVISION P12138 PERS 39092 ADDINGTON CONSULTING 39093 AMERICAN BUSINESS SYSTEMS 39096 DAN BUCHANAN 39097 BURTRONICS BUSINESS SYSTEMS 39098 STATE OF CALIFORNIA 39099 STATE OF CALIFORNIA 39101 CHEM-LITE INDUSTRIES 39102 CHILD CARE 2000 39103 CITY OF CHINO _ CHECK REGISTER NO: NOVEMBER 26,1997 D-ESCRIPTMN BIRTHDAY BONUS LIFE, DENTAL AND VISION INSURANCE, NOV, 1997 HEALTH INSURANCE FOR NOV, 1997 RETIREMENT FOR PAYROLL 10/31/97 ICMA CONFERENCE, LEAGUE OF CA CITIES DISCOUNT TICKETS, COMPUTER SUPPLIES, COMPUSERVE/AOL SERVICES, CITY COUNCIL MEETINGS, FLOWERS, AND DEPARTMENT MEETINGS CASH PAYMENTS FOR 11/10/97 WORKERS' COMPENSATION INSURANCE, OCT, 1997 PROGRESS PAYMENT, BIKE LANE PROJECT LIFE INSURANCE, D BUCHANAN CASH PAYMENTS FOR 11/13/97 CASH PAYMENTS FOR 11/18/97 BIRTHDAY BONUS STIPENDS FOR NOVEMBER, 1997 CASH PAYMENTS FOR 11/19/97 RETIREMENT FOR PAYROLL 11/14/97 ENGINEERING SERVICES FOR OCTOBER, 1997 POSTAGE SUPPLIES STIPENDS FOR NOVEMBER, 1997 SUPPLIES, RISO COPIER FINGERPRINT PROCESSING, CHILD CARE ELECTRIC, BARTON/215, SEPT, 1997 MAINTENANCE SUPPLIES FOR PARKS SOFTWARE SUPPORT, CHILD CARE CENTER LEAGUE OF CA CITIES BREAKFAST -COUNCIL 112697 AMOUNT 5000 1,22152 7,68295 6,01547 2,63117 19887 2,40731 84,810 78 1,80000 11476 10840 5000 30000 121 80 5,97575 2,12500 7246 30000 2719 18600 3516 9475 37500 8000 PAGE CITY OF GRAND TERRAC DATE: NOVEMBER 26,1997 _ _ _ _ CHECK REGISTER NO: 112697 OUTSTANDING DEMANDS AS OF: NOVEMBER 26, 1997 [7�•�71 �C•7:1 39132 TRACEY MARTINEZ REIMBURSEMENT FOR LOCAL MILEAGE 1425 39133 MASUNE COMPANY FIRST AID SUPPLIES 5760 39134 BYRON MATTESON STIPENDS FOR NOVEMBER, 1997 30000 39135 MUNIMETRIX, INC INDEX BASE FOR COMPUTER, CITY CLERK 70000 39136 NATIONAL FINDERS COMPANY COMMISSION FOR COLLECTION OF UNCLAIMED FUNDS 8094 39137 PACIFIC BELL PHONES FOR CITY OWNED FACILITIES 56368 39138 PARTY PLUS RENT HELIUM TANK, HALLOWEEN HAUNT 3556 39139 MARYLOU PETERS REFUND, RECREATION PROGRAM 3000 39140 PETTY CASH REIMBURSE GENERAL PETTY CASH -FINANCE 12676 39141 PETTY CASH REIMBURSE PETTY CASH -CHILD CARE 31109 39142 KATHY PIERSON INSTRUCTOR, GYMNASTICS/TINY TUMBLERS 80567 39143 POST TOOLS, INC MAINTENANCE SUPPLIES 5168 39144 POSTMASTER-COLTON PERMITS FOR BULK AND PRE-SORT MAIL 17000 39145 PRESS ENTERPRISE i SUBSCRIPTION FOR CIVIC CENTER AND HISTORICAUCULTURAL COMMITTEE (1 YEAR) 24960 39146 COUNTY OF SAN BERNARDINO BOOKING FEES FOR OCTOBER, 1997 94140 39147 COUNTY OF SAN BERNARDINO LAW ENFORCEMENT AND CRIME PREVENTION OFFICER FOR NOVEMBER, 1997 87,756 00 39148 COUNTY OF SAN BERNARDINO NPDES FEES FOR OCT-DEC ,1997 90000 39149 COUNTY OF SAN BERNARDINO 'MAINTENANCE SUPPLIES FOR PARKS 5084 39150 COUNTY OF SAN BERNARDINO DUMPING CHARGES, 9/17-10/17/97 70168 39151 SIGNAL MAINTENANCE, INC SIGNAL MAINTENANCE FOR OCTOBER, 1997 36352 39152 JAMES SINGLEY STIPENDS FOR NOVEMBER, 1997 30000 39153 SO CA MUNICIPAL ATHLETIC FEDERATION f MEMBERSHIP FOR 1997/1998 2500 39154 SOUTHERN CA EDISON COMPANY ELECTRIC FOR CIVIC CENTER AND STREET LIGHTS 9,43535 PAGE ( 'ENDING CITY C' _ 1NCIL APPROVAL CITY -OF -GRAND -TERRACE DATE. DECEMBER 11,1997 _ _ _ _ CHECK REGISTER NO: 121197 _ OUTSTANDING DEMANDS AS OF: _ _ --DECEMBER 11, 1997 CHECK NO, VENDOR QESCR P_TION AMOUNT P12139 COMCAST CABLEVISION CASH PAYMENTS FOR 11/21/97 10532 P12140 COMCAST CABLEVISION CASH PAYMENTS FOR 11/24/97 26567 P12141 COMCAST CABLEVISION CASH PAYMENTS FOR 11/25/97 14061 P12142 SUSAN STECK BIRTHDAY BONUS 5000 P12143 COMCAST CABLEVISION CASH PAYMENTS FOR 11/26/97 17647 P12145 COMCAST CABLEVISION CASH PAYMENTS FOR 12/2/97 16148 39171 ACCENT PRINT & DESIGN PRINT SENIOR NEWSLETTER r 9051 39172 MATTHEW ADDINGTON PLANNING COMMISSION MEETING, 11/20/97 5000 39173 AMATEUR ELECTRONICS TRANSCEIVER, EMERGENCY OPERATIONS CENTER 63180 39174 FLORENCE KELLY ANASTASOFF REFUND, WASTE WATER DISPOSAL SERVICES 3150 39176 JAI BAKSHI REFUND, WASTE WATER DISPOSAL SERVICES 525 39177 VIRGIL BARHAM AUTO ALLOWANCE FOR DECEMBER, 1997 11250 39178 BERGEVIN'S CLEANING JANITORIAL SERVICES FOR BUILDING & SAFETY DEPT 4000 r 39179 DAN BUCHANAN STIPENDS FOR DECEMBER, 1997 30000 39180 STATE OF CALIFORNIA PESTICIDE LICENSE RENEWAL, MAINTENANCE DEPT 3000 39181 HALLY CAPPIELLO i REIMBURSEMENT FOR LOCAL MILEAGE 1024 39182 CITY NEWSPAPER GROUP NOTICE, PUBLIC HEARING 14025 39184 DATA TICKET, INC —)PROCESS PARKING CITATIONS 10000 39185 MILTON C DAWSON REFUND, WASTE WATER DISPOSAL SERVICES 472 39186 JOHN DONLEVY a AUTO ALLOWANCE FOR DECEMBER, 1997 20000 39187 DUNN-EDWARDS CORP PAINT & SUPPLIES, MAINTENANCE DEPT 11460 39188 GERALD ELLIS PLANNING COMMISSION MEETING, 11/20/97 5000 39189 FAIR PRICE CARPETS REPAIR CARPET, CIVIC CENTER 21150 39190 FEDEX I EXPRESS MAIL 1550 39191 FLOWERS BY YVONNE \I FLOWERS, H HILKEY 5118 39192 LEE ANN GARCIA ( STIPENDS FOR DECEMBER, 1997 30000 p r � PAGE 3 CITY -OF -GRAND -TERRACE DATE: DECEMBER 11,1997 OUTSTANDING DEMANDS AS OF: 39219 SAM'S CLUB 39220 COUNTY OF SAN BERNARDINO 39221 THERESA SANCHEZ 39222 JAMES SINGLEY 39223 SOUTHERN CA EDISON COMPANY 39224 SOFTMART 39225 STANDARD INSURANCE COMPANY 39226 STAPLES 39227 SYSCO 39228 LORI TAYLOR 39229 TEXACO CREDIT CARD CENTER 39230 MARY TRAINOR 39231 UNDERGROUND SERVICE ALERT 39232 FRAN VAN GELDER 39233 JEANNINE VASQUEZ 39234 MARK VOS 39235 WAXIE 39236 WEARGUARD WORK CLOTHES 39237 WESTEC SECURITY, INC 39238 WILBERS 39239 DOUG WILSON 39240 YOSEMITE WATERS CHECK REGISTER NO: 121197 DECEMBER 11, 1997 DES-ORIPTION MEMBERSHIP FOR 1998 BIKE RACK AND MAINTENANCE SUPPLIES REFUND, WASTE WATER DISPOSAL SERVICES STIPENDS FOR DECEMBER, 1997 ELECTRIC FOR CITY OWNED FACILITIES, SIGNAL, MERIDIANS AND PARKS SOFTWARE SUPPORT FOR COMPUTERS DISABILITY INSURANCE FOR DECEMBER, 1997 OFFICE SUPPLIES AND EQUIPMENT FOOD FOR CHILD CARE REFUND, WASTE WATER DISPOSAL SERVICES FUEL FOR CITY OWNED VEHICLES PLANNING COMMISSION MEETING, 11/20/97 ALERT NOTIFICATION FOR SEPT, 1997 PLANNING COMMISSION MEETING, 11/20/97 MONITOR FOR RECREATION PROGRAMS REFUND, RECREATION WORKSHOP JANITORIAL SUPPLIES FOR CHILD CARE AND CIVIC CENTER JACKET FOR RECREATION DEPARTMENT SECURITY PROTECTION FOR SENIOR CENTER AND CHILD CARE, JANUARY-MARCH, 1998 REPAIR MAINTENANCE EQUIPMENT PLANNING COMMISSION MEETING, 11/20/97 BOTTLED WATER FOR CITY OWNED FACILITIES AMOUNT 14847 58512 1575 30000 G 4,10597 21437 95827 1,09978 84682 1050 60306 5000 3000 5000 3180 500 31125 7369 65400 8707 5000 17415 CITY OF GRAND TERRACE CITY COUNCIL MINUTES PENDING CITY COUNCIL APPROVAL SPECIAL COUNCIL MEETING - NOVEMBER 17, 1997 A special meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on November 17, 1997 at 6 00 p m PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman Hilkey, Councilmember Jim Smgley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building and Safety Director John Harper, City Attorney Lt Mike Howell, Sheriff's Department ABSENT: None The meeting was opened with invocation by Councilman Jim Singley, followed by the Pledge of Allegiance led by Councilwoman Lee Ann Garcia ITEM TO ADD TO THE AGENDA CC-97-159 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-0-1-0 (MAYOR PRO TEM BUCHANAN WAS ABSENT), to add Approval of Finance Director Travel to the League of California Cities Financial Management Seminar to be held December 4 through December 5, 1997 to the agenda as item 3I SPECIAL PRESENTATIONS 2A Terry Adame. Principal Colton High School - Career Majors Program Terry Adame. Principal Colton High School, introduce the Career Mayors Program that they offer at Colton High School in order to give their students that best chance at a successful career She mtroduced Bob Reedy, Career Majors Program Team Facilitator who helped create programs that help students in the transition from school to work, college and careers He gave a brief overview of the current program and what their future goals are CONSENT CALENDAR CC-97-160 MOTION BY COUNCILMENiBER HILKEY, SECOND BY COUNCIL AG€UDA iEM #OD wuu�u lYlwutca November 17, 1997 ' Page 3 �j September 8, 1997, and October 6, 1997 minutes of the Park and Recreation committee 3 Emergency Operations Committee (a) Minutes of 09-08-97 CC-97-164 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0, to accept the September 8, 1997 minutes of the Emergency Operations Committee 5B Council Reports Mayor Pro Tem Buchanan, reported that he attended and enjoyed the Annual Country Fair and expressed his appreciation for everyone who participated and made it a success He also reported that he attended the City/County Conference which he felt was interesting and informative He reported that he and the City Manager will be attending a meeting in Highland with regard to the fire consolidation issues while the process continues to move forward it remains uncertain where the County is going with their process therefore it remains uncertain where we need to go with our process This will be the first meeting with the consultant to give them direction on where their going and to get feed -back on what they have discovered so far so that we focus our analysis on what our best options are with regard to providing fire protection for our community He stated that our next meeting will be held on December 11, 1997 at 7 00 p in following the City Birthday Party City Manager Schwab, stated that the article in the newspaper stating that there was a threat that Grand Terrace may not have fire protection is untrue He stated that they will have the final product of the fire consolidation study the first of the year and will be bringing some recommendations to the Council at that time Councilmember Garda, stated that the Country Fair was great and heard that is was the largest yet and thanked the Historical and Cultural Activities Committee for doing an outstanding job She reported that the Chamber of Commerce has come up with a wonderful program and encouraged businesses to get involved in the Chamber She expressed her excitement with the start of the bike lane project. She complimented Margie Ayars and Virgil Barham on the outstanding job that they do on rehabilitating homes in the community The City Birthday Party will be held on December 11, 1997 at 6 00 p in She reported that she is attempting to create a noon toastmasters group and encouraged anyone that is interested to contact her at City Hall. Under the Petals has moved and is now off the freeway at the Barton Road exit She wished everyone a Happy Thanksgiving Councilmember Sing1T, reported that he also attended the City/County Conference He reported that the Historical and Cultural Activities Committee has been brought up to date on the plans for the 20th Year Celebration and they support the efforts of the 20th Year Celebration Planning Committee He attended the monthly SANBAG meeting and reported that there is a major change in,the way that the State is funding State Highway S Council Minutes November 17, 1997 Page 5 ", Assistant City Manager Donlevy, responded that they would be available in July of 1998 Councilmember Sineigy, stated that last year money was allocated for landscape design of Petta Park at the Senior Center and questioned what the status of that project is Assistant City Manager Donlevy, responded that he has signed the appropriate documents and they are moving forward on that project and will bang a project Proposal of Petta Park to Council Mayor Pro Tem Buchanan, he would like to find a way to utilize our Block Grant Money in a way to enhance the delivery of information to appropriate persons and audiences through our Community Access Cable Channel Assistant City Manager Donlevy, stated that he would talk to the representative from the County to see if he has any ideas with regards to the Community Access Channel Councilmember Hilkev, encouraged staff to approach Community Development Block Grants on the usage issue Councilmember Singlev, concurred with Councilmember Hilkey Assistant City Manager Donlevy, responded that on the service side there is no problem with getting grants based on usage, however when improvements are involved it becomes more complicated He stated that he will work with the County Staff and see of he can come up with some ideas 6C An Urgency Ordinance of the City Council of the City of Grand Terrace, Instituting_ Section 10 04 030 of the Grand Terrace Municipal Code Prohibiting Parking or Stopping Upon Any Roadway with a Designated Bike Lane Within the Ca Mayor Matteson opened discussion to the public, there being none, he returned discussion to Council CC-97-166 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER HICKEY, CARRIED 5-0, to approve an Urgency Ordinance of the City Council of the City of Grand Terrace, Instituting Section 10 04 030 of the Grand Terrace Municipal Code Prolubiting Parking or Stopping Upon any Roadway with a Designated Bike Lane Within the City 6D. Resolution - Adopting General Plan Task Force Recommendations Mayor Matteson opened discussion to the public, there being none, he returned discussion to Council Dave Goodward, 22430 Pico Street, stated that it is his hope that Blue Mountain is maintained primarily in its wild state and recommended that motor bike use be hnuted November 17, 1997 page 7 Mayor Matteson adjourned the City Council Meeting at 8 47 p m , until the next CRA/City Council Meeting which is scheduled to be held on Thursday, December 11, 1997 at 7 00 p m CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace I COUNCIL ITEM (XX) Community Services Department Staff Report MEETING DATE December 11, 1997 SUBJECT: PAVEMENT MANAGEMENT PROGRAM: AWARD OF CONTRACT- CHARLES ABBOTT ASSOCIATES, INC. FUNDING INCLUDED IN 1997-98 BUDGET BACKGROUND In September, 1997, the City Council authorized staff to proceed with a Request for Proposals for Engineering Services for the development of a pavement management system This engineering review of the City road system will be integrated into the City's Five Year Capital Improvement Program wluch is currently under development The key objectives of the project will include as follows 1 Determine the existing condition of all City streets using a simplified street inventory and rating system - - 2 Determine recommended improvements and priorities for rehabilitation of City streets 3 Prioritization should include a cost benefit analysis of various improvement strategies and recommendations 4 Transfer data directly into a graphical street map so that the map will display street condition and recommended improvements Data is required to be compatible and integratable with Arcview Software 5 Determine the actual needs of the funding for all City streets 6 Produce a CIP based on actual and estimated funding for a 5 year period DISCUSSISON- The City solicited qualification statements from engineering firms for the development of a Pavement Management System Proposals were received from three (3) firms, including Charles Abbott Associates, Inc , Berryman and Henmgar and AEI CASC Engineering COUNCIL AG€CIA I'EM #IE U CONTRACT NO GTC PROJECT (BID # GTB)__ This AGREEMENT, made and entered into this day of , 19 by and between the CITY OF GRAND TERRACE hereinafter called "Ch:TY", and CHARLES ABBOTT ASSOCIATES, INC, hereinafter called "CONTRACTOR" WITNESSETK that the parties hereto do mutually agree as follows ARTICLE I For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said City, said Contractor agrees with said City to perform and complete in a workmanlike manner all work required under the Agreement, in accordance with Exhibit "A", to furnish at his own expense all labor, materials, equipment, tools, and services necessary therefor, except such materials, equipment, and services as may be stipulated in said Exhibit to be furnished by said City, and to do everything required by this Agreement ARTICLE II For furnishing all said labor, materials, equipment, tools, and services, and doing everything required by this Agreement and Exhibit A, also for all loss and damage ansing out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may wise during the prosecution of the work until its acceptance by said City, and for all risks of every description connected with the work, also for all expenses resulting froin`the won or discontinuance of work, except as in said Exhibit A are expressly stipulated to be borne by said City, and for completing the work in accordance with the requirements of said Exhibit, said City will pay and said Contractor shall receive, in full compensation therefor, the amount of 15 100 ARTICLE III The City hereby employs said Contractor to perform the work according to the terms of this Agreement for the above -mentioned amount, and agrees in the said Specifications, and the said parties for themselves, their heirs, executors, administrators successors, and assigns, do hereby agree to the full performance of the covenants herein contained ARTICLE IV The Notice Inviting Proposals, Instructions to Bidders, Proposal, Information required of Bidder, and all addenda issued by the City with respect to the foregoing prior to the consideration of proposals, are hereby incorporated in and made part of this Agreement ARTICLE X The Contractor hereby agrees that he will not proceed with any Extra Work unless he has been authorized in wasting to do so by the City prior to the commencement of said Extra Work. ARTICLE XI The parties do for themselves, their heirs, executors, administrators, successors, and assigns agree to the full performance of all the provisions heron contained The Contractor may not, either voluntarily or by action of law, assign any obligation assumed by the Contractor hereunder without prior written consent of the City ARTICLE XH The Contractor shall indemnify and save harmless the City from all losses and all claims, demands, payments, suits, actions, recoveries, and judgments of every nature and description brought or recovered against them by reason of any act or omission of said Contractor and Ins agents or employees in the execution of the work or in making or fiuTmg to make payments therefor, or in guarding the same IN WITNESS WHEREOF, the parties hereto have caused tins Contract to be executed the day and year first above written ATTEST "CITY" CITY OF GRAND TERRACE A Municipal Corporation City Clerk Approved as to form City Attorney By Mayor Date "CONTRACTOR" By (Tide) Date Contractor's Incense No City shall pay the costs of all governmental fees, permits, bond premiums, title company charges, blueprints and reproductions, soils engineering fees, and all other charges not specifically covered by this agreement Wben the Contractor advances the cost for any of the items in this paragraph, these costs shall be billed and paid at cost plus fifteen percent (150%) Correspondence to City shall be addressed to Mr John Donlevy and correspondence to Contractor shall be addressed to Mr Charles Abbott INSURANCE COVERAGE INDEMNITY Contractor currently maintains the followmg coverage Workmen's Compensation - In accordance with the laws of the State of California. Public Liability/Property Damage - Combined single 6mrt of $1,000,000 for each occurrence with an aggregate of $2,000,000 City agrees that Contractor's liability on the project shall be limited to the sum of the Contractor's fees IMWE FOR SERVICE Contractor realizes that time is of the essence and is prepared to begin work immediately upon approval of the Contract Contractor will complete work in an orderly manner upon Notice to Proceed ENTIRE AGREEMENT It is expressly understood and agreed by the parties hereto, that this contract is their entire agreement PROJECT BILLING Invoices will be on a fixed fee bans for all phases of the work. All work and meetings or presentation not covered in the Scope of Work and performed within twelve (12) months of the date of this contract, shall be billed at rates specifies on the attached Fee Schedule Additional work performed after twelve (12) months from the date of this Contract, shall be billed at current prices established by the Contractor All fees and other charges are billed monthly and shall be due and payable at the time of billing unless otherwise specified in this agreement If City fails to pay Contractor within thirty (30) days after invoices are rendered, Contractor shall have the right to consider such default in payment a breach of tins entire agreement, and upon written notices stop or suspend work. In such event, all duties, liabilities, obligations and responsibilities of Contractor are terminated. City APPENDIX A WORK PLAN �'.s :'r. ��='�' `✓ "�--""r'^ ��J CAA will develop a street CIP for the City of Grand Terrace using the following 7 tasks TASK 1— KICK OFF MEETING Project staff will meet with City staff and collect all available data concerning traffic, funding levels and sources and base mapping of City streets During this meeting, communication channels will be established, the project schedule will be refined, and repair/rehabilitation strategies will be selected TASK 2 —IDENTIFY STREET SEGMENTS Project staff will accumulate the data from Task 1 and segment all City streets into relatively homogenous segments, which will be used for survey and analysis The segments should be of the same general width, characteristics, construction time and traffic usage. These segments will be recorded on survey forms TASK 3 — SURVEY CONDITIONS OF STREETS Project staff will conduct a condition survey of all City streets The survey, using the forms prepared in Task 2, will record length, width and location of curb and gutter and sidewalk as well, as the following street deficiencies - - - • Transverse cracking, • Longitudinal cracking, • Alligator cracking, • Rutting, • Ravehng, and • Pot holes CAA will complete all work in the Work Plan in 15 weeks from Notice to Proceed (NTP) The major milestones will be as follows TASK 1 — KICKOFF MEETING - within 2 weeks of NTP TASK 2 — STREET SEGMENTS - within 4 weeks of NTP TASK 3 — SURVEY STREETS - within 8 weeks of NTP " TASK 4 — RATE STREETS - within 11 weeks of NTP TASK 5 — PREPARE DATA - within 12 weeks of NTP TASK 6 — FUNDING NEEDS - within 14 weeks of NTP TASK 7 — CIP - within 15 weeks of NTP �f Y 5 t � I 1 UNDERSTANDING TEE CTTrS NEEDS The City of Grand Terrace has a 44-mile street system, which is aging With a budget of approximately $250,000 per year, it is imperative that the City makes the "best" choice in spending its street dollars The best choice involves the following • When, • Which street, and • What repair/rehabilitation strategy A Capital Improvement Program (CIP), to be effective, must address these issues The City of Grand Terrace desires to establish a CIP, which extends for at least 5 years and covers pavement, curb and gutter, sidewalk and other components of the street system. The CIP will provide direct input to the annual budgeting process Budgetmg must recognize the source of funding because of restrictions in how various funds can be used The majority of street funds in Grand Terrace come from the gas tax and Measure I The City desires that the CIP process produce two products -- a program which allows the City to get maximum benefit for the highway dollars available and an estimate of how much money would be required to reach an objective of a high quality street system. The City wants to mchide all City streets in the process of developing a CIP. Therefore, all streets need to be surveyed, rated and pnontized in terns of need The City desires that the priontization process use a cost benefit analysis to assure that expenditures are buying the most possible in terns of street improvements r I �Y L L I 1, R"ON OF PROPOSED CIP The CIP that CAA proposes to develop for Grand Terrace will have the following characteristics A All street segments in the City will be inventoried B All street segments in the City will be rated for physical condition and deficiency C All street segments in the City will be identified as to which repair/rehabilitation strategies are most appropriate for the existing conditions D All street segments in the City will be prioritized using a cost/benefit analysis, so that managers can choose the repairs/rehabilitation projects which will provide the most benefit to the citizens for the least cost over time E Total City needs for street repair/rehabilitation will be determined Various expenditure levels will be analyzed and related to expected system condition levels F Highest priority projects which will "use up" the available streets funds, will be identified by year and by funding source for a minimum of 5 years G The CIP will be published in a format, which will be easy to understand and comprehend In addition, the CIP will be presented in a graphical form, which will be useful for public presentation 3 • Raveling, and • Pot holes TASK 4 — RATE AND PRIORITIZE ALL STREET SEGMENTS Project staff will input the survey data collected in Task 3, into the CAA pavement management program and will exercise the software to compute the rating of each segment As part of that exercise, the program will identify the repair/maintenance strategy best suited for each segment. A cost/benefit analysis will then be performed on each segment resulting in a priority rating for each street segment. TASK 5 — PREPARE THE DATA FOR GRAPHICAL DISPLAY The input and output data from Task 4 will be prepared in a DXF file which will be presented to City staff for their use with Arcfnew Software As part of tins task, unit costs for repair/rehabilitation work will be developed u Mlm--)Ae TASK 6 — ANALYZE STREET FUNDING NEEDS Project staff will analyze the total street funding needs in Grand Terrace based on present street conditions, and several objectives for minimum street conditions (e g minimum street rating of 70 = Good) A sample report for arterial streets in the City of Santa Ana is presented m the Appendices section of this proposal This material could serve as a basis for informing City Council of street needs E v SCHEDULE OF COMPLETION i CAA will complete all work in the Work Plan in 15 weeks from Notice to Proceed (NTP) The major milestones will be as follows TASK 1— KICKOFF MEETING - within 2 weeks of NTP TASK 2 — STREET SEGMENTS - within 4 weeks of NTP TASK 3 — SURVEY STREETS - within 8 weeks of NTP TASK 4 — RATE STREETS - within l l weeks of NTP TASK 5 — PREPARE DATA - within 12 weeks of NTP TASK 6 — FUNDING NEEDS - within 14 weeks of NTP TASK 7 — CIP - within 15 weeks of NTP a i - t Charles Abbott, RCE-- Principal -in -Charge k Charles Abbott will serve as the Principal-m-Charge on the project and will assure that all of the City's needs are met by the project team Mr Abbott has over thirty years of experience in providing a variety of engineering services for various municipal agencies These services include city engineering, public works operations and street maintenance John Whitman, RCE — Project Director John Whitman will be the Project Director and will oversee all aspects of the CIP -He has twenty-seven years of experience in numerous infrastructure management projects, including Pavement Evaluation and Capital Improvement Programs in the Town of Apple Valley, CA, in the Cities of Duarte, Temecula, Laguna Niguel, and Diamond Bar, CA, in the State of New Mexico, and for numerous home owner's associations Danny Chow, RCE — Data Management Engineer Danny Chow will be the Data Management Engineer for the project and will be responsible for organization and manipulation of data files He has extensive experience working on various Pavement Evaluation and CIP programs Full resumes of the above individuals are included in the Appendices section of this proposal y J UNIT RATES CHARLES ABBOTT ASSOCIATES, INC. HOURLY RATES BY STAFF TYPE PRINCIPAL -IN -CHARGE PROJECT DIRECTOR DATA MANAGEMENT ENGINEER ENGINEERING ASSOCIATE DESIGNER/CADD DRAFTSPERSON/CADD TWO -PERSON SURVEY PARTY THREE -PERSON SURVEY PARTY ADMINISTRATIVE ASSISTANT WORD PROCESSOR CLERICAL $151 00 $125 00 $90 00 $75 00 $65 00 $55 00 $145 00 $165 00 $49 00 $38 00 $37 00 The above hourly rates include all overhead and related costs except for direct expenses for reproduction, printing and report costs that may be incurred, which are billed at cost plus 15% CHARLES H. ABBOTT, R.C.E. rrincipai-to-Lmrge Key Qualifications Years of Experience Municipal background 30 + d ea management Education Project Se B S , Civil Engineering, Marshall University N( Hands-on engineering,Certified Transportation Management, University of Mississippi Building/Safety experience Registration Problem resolution Professional Engineer - California, New Mexico, West Virginia � Relevant Experience d On -time client service . As President, Mr Abbott is responsible for supervision of all CAA's services This includes city engineering, public works License, California operations, street maintenance, and building and safety services Contractor, Class A • In charge of and managed the total operations and administration of a State transportation agency including all engineering, construction, maintenance, traffic and other related services • Hands-on management as a Building Official, City Engineer, Public Works Director, Deputy Secretary, District Engineer, Maintenance Engineer, and Project Engineer for cities in California and the States of West Virginia and New Mexico • Supervising and directing the development, design and imple- mentation of activity based cost accounting systems for numerous cities, counties and states • Supervising and administering contracts, design, construction, maintenance and facilities systems at the project and district levels • Worked for five years with the Los Angeles County Trans- portation Commission in environmental selection, design and construction of the new 150 mile light rail system in the County • Implementing value engineering and work methods improvement projects for numerous engineering, public works and highway agencies • Developed training curriculum and seminars for engineering operations and management personnel in cities, counties and state agencies • Involved in the conceptual design of various management systems for the Transportation Research Board and the Association of State Highway Transportation Officials Vz DANNY CHOW, R.C.E. Data Management Engineer Key Qualifications Years of Experience 16+ ✓ Registered Engineer Education ✓ Municipal background M S , Civil Engineering, Cal State University, Fullerton B S, Electrical Engineering, Cal State University, Fullerton ✓ CIP experience B S , Structural Engineering, Hong Kong Polytechnic ✓ Design experience Registration Professional Engineer - California, Oregon, Washington Relevant Experience • Mr Chow is experienced in planning, design and construction management for civil, structural, geotechnical foundation, traffic and transportation engineering Extensive expenence with all phases of tract design and development. • Prepared plans, specifications and estimates for street improvements, rehabilitation and overlay projects for the Cities of Diamond Bar, Pomona, Ontario, Chino Hills, Moorpark and Santa Ana, and for the Town of Apple Valley • Prepared drainage studies, plans, specifications and estimates for storm drain projects for the Cities of Diamond Bar, Chino Hills, Moorpark and Burbank, and for the Town of Apple Valley • Prepared and processed infrastructure improvement plans including grading, street, water, sewer and storm drain improvements for residential and commercial developments in the Cities of Rancho Cucamonga, Beaumont, Burbank, Riverside, Chino, Hesperia, Santa Fe Springs and Rancho Mirage • Managed the bidding and construction of a 4 acre commercial development in the City of Santa Fe Springs for the New Headquarters Building of the Greater Los Angeles County Vector Control District • Provided assessment district engineering services to several cities in Los Angeles and Ventura Counties. • Performs map and improvement plan review for several cities in Los Angeles and Ventura Counties. APPENDIX B �/ `s CITY OF GRAND TERRACE CITY OF GRAND TERRACE CRIME PREVENTION COMMITTEE NO V 1 1997 Regular Meeting MINUTES CUCIEW October 13,1997 The Grand Terrace Crime Prevention Committee met for the regular meeting at the Senior Center Meeting was called to order at 6 03 pm by Chairperson, Philomene Spisak. MEMBERS PRESENT were Philomene Spisak, Chairperson, JoAnn Johnson, Dottie Raborn, Robert Stewart, Dick Rollins and Jackie )Ganz. ABSENT - Basy Miller (excused) and Mike Fasenmyer C1TY STAFF/SHERIFF'SbEFT. -Tama Calia Community Services Officer GUESTS PRESENT None AGENDA was approved with motion by Jackie Kiacz and second by Dottie Raborn MINUTES - Meeting of September 8, 1997 were approved as written. Motion by Bob Stewart and second by Dottie Raborn. PUBI JC COMMENT - None CORRESPONDENCE - None BUDGET - From a beginning balance of 513,873 52, expenses of $104 33, $2533 34, $37 55, $56 00 and $7 00 leaving an ending balance of $11172 85 with $832 01 encumbered at Greenwoods There should be $200 coming from Terrace Kills Middle School for partial cost of bracelets Report given by Dottie Raborn. UNFINISHED BUSINESS A. Proposal for 1000 bed prison in the area a. This is no longer being considered NEW BUSINESS A. Proposed Community Development Plan B. Vote on Bracelets a. Telephone poll had been taken for purchase of 900 extra bracelets b Jackie Kiacz made a motion and Dottie Raborn seconded to authorize the purchase of 900 extra bracelets Motion passed REPORTS A. Summary of Iaw Enforcement Activity a. No report B. Autocad Program a No report couNciLaG€uDa ITEM #SAICt COMMITTEE REQUEST FORS CITY COUNCIL ACTION COUNCIL MEETING DATE: 11 DECEMBER 1"7 COMNIISSION/CONIlVII ME: CRIME PREVENTION DATE: November 10,1997 STATEMENT: THE WETIP PROGRAM OFFERS AN OPPORTUNITY FOR CITIZENS OF THE COMMUNITY TO REPORT ILLEGAL ACTIVITIES SUCH AS ROBBERY, FRAUD, DRUG TRAFFICKING , GANG VIOLENCE AND ALL MAJOR CREWES TO LAW ENFORCEMENT WITHOUT BEING DRAWN INTO THE ACTIVITY. THIS CONTRIBUTES TO A MORE CREWE FREE COMMUNITY. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND OR STAFF THE CREME PREVENTION COMMITTEE REQUESTS THAT THE COUNCIL CONSIDER CONTINUATION OF GRAND TERRACE MEMBERSHIP IN THE WETiP PROGRAM. COUNCIL AGENDA I'MM# ,%b i HISTORICAL & CULTURAL ACTIVITIES COMMITTEE CITY OF GRAND TERPACE U MINUTES FOR NOVEMBER 3, 1997 MEETING N 0v 2 %,Zf 1997 GI YQM the meeting was called to order at 7 PM by Chairman Vi Gratson. Those present were Vi, Ann Petta, Brenda Stanfill, Judy McBride, Pauline Grant, Colleen Edmundson, Hannah Laister, Brenda Stanfill Lee Ann Garcia, Jim Singley, Don Larkin and Mary Trainor. The minutes for October were read and the following added: Judges for the Country Fair were Jack Ingals, Jane Kelly, Lee Ann Garcia, Elsie Warren and Tom Schaab. Motion to ac cept the minutes was made by Ann, seconded by Judy, all in favor. The Treasurer's report shows a balance in Petty Cash of $273.52, and a City balance of $1231.81. COUNTRY FAIR; All agreed that this was the best ever. There were 48 entries and 38 for the cooking contest. Ann will call some of the vendors to see how they liked the new hours. Judy would like to see the hobbies displayed inside. Shelly reported that there was no ad in the Penny Saver and she did not prepare a program since nothing was firm. Thank you notes will be sent to all participants as well as the entertainers. Winners of the cooking contests are on the attached. 20th ANNIVERSA RY COMMITTEE FACT SHEET: Lee Ann read the fact sheet to the Committee and asked us to support their plans. Mary Trainor wanted our members to be sure that their Committee was not stepping on our toes. They want to tap into private funds and corporaate sponsors.Pauline asked about a 20 year fuss, why not 25 or 50 years.Jim was also against a big celebration for 20 years. Don said that we would be promoting small town values and promoting Grand Terrace overall. Brenda will report to us on their plans at each meeting. They will promote Blue Mountain City with 20 Grand Years logo. They are considering a banner for across Barton Road which our Committ haQ been trying to get for years. Jim said to go bi , c?.a not thvj< Smi11 � Ann made o rlati oet that tra RTstoTical aal Cultural Committee will accept the co c of the anniversary plans and support them. Colleen seconded, all in favor. Ann presented information on Weldon Pump with book and photos. Hannah gave a scrap book to Brenda to have the City investigate getting a new supplier. BIRTHDAY PARTY: Pauline will ask about having a turkey cooked. Ann will look into this also. Start at 6 PM, Thursday,December lath. Ann will make a basket for the cake table. Shelly will look into costs for a screen to cover the kitchen area, Ann made a motion to pay Yolanda for the balance of the tapes, seconded by Vi, in the amount of $252.00. All in favor. Final judges for the Country Fair were Hugh Grant, Betty DaNIELS, Lee Ann Garcia, Elsie Warren and Tom Schat0UNCIL AG€rjDA rrEm# i c,9 - �71 ,1 rao;) C(2(v-tc s T wi N NOZs L uu�i' e She�Y� jKaiAy Dco )-e u Y e SwEE7 �f?t��S kafhY Do,I�vY VX ES gi ,bi4RS ; Rav Kara- ke ma's —rAHLL-t )a� /�ay�ev, Lc4i,,/7.p- p-em s,e 1-1' 69f � L i';,a/a ) oO hq 0 Y- Nancy Pgm►ne oy ce Les&e;,, P,0 4- ik)a t setr ak C-Y ef-I., Ka'TGi� Don /-eY DEC 0 „ 1997 , s e EMERGENCY OPERATIONS COMMITTEE CITY CLERK �, CITY OF GRAND TERRACE October 6, 1997 CALL TO ORDER: The meetmg was called to order by Eileen Hodder at 7.05 p m. MEMBERS PRESENT: Edew Hodder, Darla Wertx, Vic PhennIghausen, and Rich Hulbert GUEST'S PRESENT: John Donlevy, APPROVAL OF bUNUTES: M'uwtes of the September 8, 1997 meeting were approved with one correction. COUNCIL LIAISON REPORT: 1 Outdated food has been disposed of 2 In case of serious storms this winter some messages for the public have been prepared and will be provided to chi 3 Sandbagging will be die as necessary, and equipment with easy access will be available EQUIrMENTIFACHM Y REPORT: 1 All -tions equipment is fimctiomng nonuaily 2 A bikkup computer has been provided by staff and is loaded with software OLD BUSINESS: 1 None NEW BUSINESS: COUNCILAGENDA I'!EM # blqi1 COUNCIL ITEM () Community Services Department Staff Report MEETING DATE December 11, 1997 SUBJECT: CDBG PROJECT SUBMITTALS- 1998-99 PROGRAM YEAR NO FUNDING REQUIRED BACKGROUND: At the November 17, 1997 City Council Meeting, a Public Hearing was held to review potential project submittals by the City to the County of San Bernardino Department of Economic and Community Development for Community Development Block Grant (CDBG) Funds for the 1998-99 Program Year DISCUSSION: Staff has taken the input from the City Council regarding potential projects and is recommending that we submit the following projects 1 Expansion of the Senior Center BuildM - Thus would include a 1,100 square foot expansion for an additional classroom/meeting room Estimated cost is $77,000 2 Landscape Expansion at Senior Center/Petta Park: This would include an expansion of the existing park area around the Senior Center The recommended budget would be $25,000 from CDBG Staff is also recommending that the City Council consider a matching allocation in the FY 1998-99 Budget 3 Civic Center ADA Improvements: Allocation of $6,000 for modifications to the South Entrance of the Civic Center These projects will be submitted to the County and will be submitted back to the City Council for pnontization and funding in either January or February, 1998 RECOMMENDATION: That the City Council approve the City CDBG Project List and authorize Staff to submit the projects to the County of San Bernardino Department of Economic and Community Development FISCAL E%IPACT-- None by this action COUNCIL AGE1I0A IYEM # 7 A IT), STAFF REPORT CRA ITEM O COUNCIL ITEM (X ) FUNDING REQUIRED Community and Economic Development Department MEETING DATE- December 11,1997 NO FUNDING REQUIRED X SUBJECT: Annual Adoption of Measure I Resolution for the 5 and 20-Year Capital Improvement Program (Measure I - CIP) RECOMMENDATION: Move to Adopt Measure I Resolution DISCUSSION Every year the City is to update and adopt the Measure I, 5 and 20-year Capital Improvement Plan in order to continue receiving the benefits from tlus measure The benefits are approximately $100,000 annually, plus any discretionary funds available through competition Last Resolution we adopted was in September, 1996 We need to adopt one for 1997 The Measure I CIP is a program of funding for future construction of road improvements to keep Grand Terrace circulation system and its roads operating at levels of service (LOS) C, per the General Plan standards LOS of C means no traffic congestion or unsafe conditions Per previous resolutions, half of Measure I funds are allocated to maintenance and replacement of streets and are usually expended on a yearly basis, while the other half is saved for transportation/circulation improvement projects Although staff has no changes for the percentage (%) of funds allocation, we are recommending some alterations to the list of projects itself The purpose of the alterations is to ensure consistency of this program with the Crty's Draft Circulation Element Update bemg conducted by Craig Neustaedter, our Traffic Consultant and in consideration of recently adopted AB 45 22795 Barton Road - Grand Terrace, California 92313- YKIft MORM fi M # 9 A Transportation Engineering and Planning Phone 714 5524357 Craig S Neustao ter, P E., AICP P O Box 18355 Caldomia License # TR1433 Irvine, CA 92623 November 13,1997 To Patnzia Materassi, Community and Economic Development Director, City of Grand Terrace Subject Measure I Capital Improvement Program Per your request, I have prepared a draft capital improvements program to the year 2010 as required for the City to continue to be eligible for revenues from San Bernardino County's Measure I. The capital improvement program is based on the assumption that the City will expend appramiatey $ 50,000 per year of its Measure I revenues on circulation improvements The five pros listed on the attached table have been selected based on the following criteria Protect feasibility - Protects that can be fully funded given the revenue limitations of the Measure I program, and no constraints exist that would interfere with their timely construction Operational effectiveness - Protects that will enhance the operational effectiveness of the circulation system by increasing the capacity or enhancing traffic safety Several projects have been removed from the City's existing Measure I Capital Improvements Program These are discussed as follows Barton over crossing at 1-215 - This project is too costly to be funded from the Measure I program There is greater likelihood that it can be funded from state and federal sources, especially in consideration of the recent passage of SB 45 Commerce Way to 1-215 at Iowa - The City's ongoing circulation element update study recommends that this improvement be realigned to Main St , instead of extended to the Iowa interchange at 1-215 Most of the roadway can be constructed as a condition of approval on new development in the City's industrial area located east of 1-215 Some Commerce Way segments may encroach on existing development These may be funded by a circulation fee that is being drafted as part of the circulation element update study Alternatively, funding from the City's redevelopment agency could be sought to expedite construction of Commerce Way Van Buren widening from Michigan to west city limits - The protects listed on the updated Measure I Capital Improvements Program are believed to be of greater priority to the City in terms of circulation Issues ATTACHMENT A r PASSED, APPROVED AND ADOPTED, this 11 th day of December, 1997 ATTEST City Clerk of the City of Grand Terrace and of the City Council thereof Mayor of the City of Grand Terrace and of the City Council thereof. I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 11 th day of December, 1997, by the following vote AYES: NOES: ABSENT: ABSTAIN: APPROVED AS TO FORM City Attorney c \office\wpwm\wpdocs\pim mng\cc\measurei res Brenda Stanfill City Clerk Irr STAFF REPORT CRA ITEM () COUNCIL ITEM (X ) i FUNDING REQUIRED Community and Economic Development Department MEETING DATE: December 11,1997 NO FUNDING REQUIRED X SUBJECT: Regional Transportation Improvement Plan (RTIP) Submittal RECOMMENDATION: Adopt Resolution DISCUSSION: Cities are responsible to submit to the Regional Transportation Agency their plans and programs for capital improvement projects of a regional scale and those on roadways included in the County's Congestion Management Plan (CMP) Our Regional Transportation Agency is SANBAG SANBAG, is responsible to assemble the list of projects from all cities into a regional list (RTIP), which is forwarded to SCAG and then to the State to form the STIP, and then to the Federal Government The purpose of this document is to plan for Transportation Improvements and its respective funding in advance, and more recently to ensure au quality conformity for all federal funding Should a project the City decides to build D91 be in the RTIP, the project is not eligible for State or Federal funding Originally our RTIP list included at least 13 projects which were considered a wish list. Once we learned that funding is actually possible with the bike lane project, and as the transportation finding process is redefined and clarified, we have decided to reduce our list to only the five top priority projects These are large scale projects essential for the completion of our circulation system at service !levels C (LOS) per the City General Plan Standards The General Plan Task Force, City 'Engineer, Public Works Director and Assistant City Manager have provided input to the Consultant Traffic Engineer for the draft previously submitted to SANBAG 22795 Barton Road • Grand Terrace, California 92313ZMNOMA ff EM # RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, APPROVING PROJECTS TO BE INCLUDED IN THE 1998-2005 REGIONAL TRANSPORTATION IMPROVEMENT PLAN (RTIP) WHEREAS, Grand Terrace is located in San Bernardino County and San Bernardino County is located within the metropolitan planning boundaries of the Southern California Association of Governments, and WHEREAS, the Federal Intermodal Surface Transportation Efficiency Act of 1991 requires SCAG to adopt a regional transportation improvement program for the metropolitan planning area, and WHEREAS, the 1991 ISTEA also requires that the regional transportation improvement program includes a financial plan that demonstrates how the transportation improvement program can be implemented, and WHEREAS, SANBAG is the agency responsible for short-range capital and service planning and programming for the (County of San Bernardino) area within SCAG, and WHEREAS, as the responsible agency for short-range planning,-SANBAG is responsible for the development of the San Bernardino County Transportation Improvement Program, including all projects utilizing Federal and State highway and transit funds, and WHEREAS, SANBAG must determine, on an annual basis, the total amount of funds that could be available for transportation projects within its boundaries, and WHEREAS, SANBAG will adopt the FY1998-2005 San Bernardino County Transportation Improvement Program for Fiscal years 1998/99, 2000/01 and 2001/2 for funding purposes, and will adopt the Program for fiscal years 2002/03 through 2004/05 for programming purposes and to allow environmental work on approved projects to proceed, and WHEREAS, SANBAG's Transportation Improvement Program Financial Plan will identify the resources that are reasonably expected to be made available to carry out the program, and WHEREAS, SANBAG's Financial Plan, among other things certifies that the projects in the FY 1998-2005 San Bernardino County Regional Transportation Improvement Program remain the highest priority for funding by the agency, and WHEREAS, the City of Grand Terrace desires to submit projects for the 1998/2005 RTIP to ensure eligibility for funding for projects planned to be constructed within that period or during the next RTIP period, and ATTACHMENT A City of Grand Terrace REGIONAL TRANSPORTATION IMPROVEMENT PROGRAM SUBMITTAL -1997- (Submitted 2/28/971 RTIP Location Improvement Cost Year of Number Construction 08-SBD Barton Rd from Honey Add two lanes $ 558,000 2005 31859 Hills Rd to Northeast City Limits 08-SBD Commerce Way from Construct roadway $1,143,000 2005 31863 existing terminus west of Michigan to Iowa/1-215 interchange 08-SBD Barton Rd over crossing Add two lanes $1,800,000 2005 31850 of 1-215 Un-assigned Michigan from Barton Add two lanes, construct $1,189,000 2005 Rd to Van Buren intersection improvements Un-assigned Mount Vernon Av from Roadway reconstruction for $1,18 9 , 0 0 0 2005 Grand Terrace to seismic safety Washington St STAFF REPORT CRA ITEM O COUNCIL ITEM (X ) FUNDING REQUIRED Community and Econonuc Development Department MEETING DATE: December 11,1997 NO FUNDING REQUIRED X SUBJECT: Request to Form a Transportation Coalition for the Prioritization of I-215 Improvements South of I-10 Discussion: Grand Terrace traditionally works closely with and supports SANBAG on its transportation policies Grand Terrace supported investments in Route 30 for the purpose of economie development of our region, similarly, but not as strongly, Grand Terrace also accepted the investment in Highway 71, as it has the record of the most fatal accidents Recent occurrences have caused staff to re-evaluate policies and request Council's support for a more pro -active course of action The causes are as follows It was our understanding that funding for I-215 improvements south of I-10 will come next. As an original Measure I project I-215 should have top priority to maintain voter credibility in the local agency We will need extension of the Measure I program in the future However, due to lobbying forces from desert cities, and regional transportation needs other projects are moving forward in priority, to a point that I-215 improvements south of I-10 may not take place in the foreseeable future This is not an acceptable situation At least we need to call SANBAG's attention to our needs, which may be similar to other neighboring cities Cities benefiting from Route 30 improvements are not sharing in the very expensive cost of freeway construction below grade and other "amenities" to nutigate freeway negative impacts Mitigations were requested by the cities themselves and are not necessary for the facility to operate 22795 Barton Road • Grand Terrace, California 92313-UMM OVA ffEM "� Cra S Neustaedter, P E , AICP nia License # TR1433 Pt'6ne 714 552-4357 b y P O Box 18355 Irvine CA 92623 December 1 1997 To Patrizia Materassi Community and Economic Development Director - City of Grand Terrace Subject SANBAG-STIP Funding Strategy The following is a summary of the ideas which we have discussed concerning the draft SANBAG STIP funding strategy which was presented at the Planning and Programming Committee on November 19,1997 As a result of the passage of SB-45, and the forthcoming passage of.the new federal surface transportation funding act (NEXTEA), San Bernardino County will be the recipient of increased funds for highway projects SANBAG has identified several projects which it proposes to fund using these revenues Per the staff preferred program, funding would be provided to construct additional segments of SR - 30, improvements to 1-215 north of 1-10, 1-10 climbing lanes in Yucaipa and improvements on 1-15 from Victorville to Barstow From the standpoint of Grand Terrace, this program is not favorable because it does not make any provision for improvements that would directly benefit the City, such as widening 1-215, south of 1-10 Two circulation improvements that are of greatest Importance to Grand Terrace Include widening and reconstruction of the Barton over crossing at 1-215, and reconstruction of the Iowa interchange in Colton This second project is needed because it will Improve access to the City's undeveloped general commercial/Industrial area Right now it appears that the only way these projects will ever be completed, is as part of the 1-215 widening The SR -30 project has created a major drain on the financial resources for transportation infrastructure in San Bernardino County, specifically Measure I and STIP funding SANBAG is constructing SR-30 below grade which has caused the project to cost many millions dollars more than if it is constructed at grade The SR -30 project is being constructed below grade, to make it more acceptable to the cities which it traverses It should be noted that the roadway benefits these cdies in many ways including improving regional access for residents reducing surface street congestion increasing property values stimulating new development Now SANBAG has the opportunity to correct this funding inequity by directing at least some of its new money to other parts of the County outside the SR -30 sphere of influence For Grand Terrace to benefit SANBAG could reprioritze in favor of 1-215, south of 1-10 Attachment A ctTIr Commuruty and Econormc Development Department STAFF REPORT CRA ITEM () COUNCIL ITEM (IQ FUNDING REQUIRED X SUBJECT City Web Page RECOMMENDATION Renew and Approval BACKGROUND. MEETING DATE DECEMBER 11,1"7 NO FUNDING REQUIRED The City's web page is available for your review, at the following internet address http Ilwww eee org/famu_la/grandterrace/grand htm Our current internet provider and server is Enterprise for Economic Excellence (EEE) EEE is hosting our web page online for a 30 day trial period at no cost to us (to approximately mid December) At the end of this trial period, we will have the option to keep them as providers Staff requests City Council to renew web page and provide input as to content and format. OVERALL DESIGN This web page design is ajomt effort between the City and Boy Scout Troop 423 The scouts working on the project, as well as staff looked at web pages and sites of many other cities, including Pasadena, Rancho Cucamonga, Los Angeles, Calabasas and others Many other commercial websites were also researched for style and format A wide array of styles and "looks" to web pages belonging to other cities was found. However, there are common threads - color, attractiveness, uniqueness, a cohesive theme and an mipression of the city's strong points Many web sites use child-hke drawings or a creative font The various web pages reflect each city's "personality", style and heritage The best web pages are not technical and cold - they are simple, appealing and delightful Our web page reflects the values of Grand Terrace, and the importance we place on children and families, as well as the beauty of Blue Mountain and the natural habitat. All flowers on the home page were made from actual photos taken by troop members while hiking on Blue Mountain. Design is truly unique, artistic, and reflects innovation, fun and playfulness associated with Grand Terrace The design is meant to depict artful concepts that are separate from bureaucracy, regulations and other things typically associated with government in a negative way The web page is not only eye-catchmg, but reflects the essence of Grand Terrace 22795 Barton Road - Grand Terrace, California 92313-529LPOWMf4J=fSDA rTEM 11 • EEE is a local company located to downtown San Bernardino When we require technical assistance, or support, it is easy to bring the materials to them for help or to telephone • EEE has been recommended by SANBAG's GIS Coordinator as he has had good business experiences with them • Service is attentive and offers as the strong support we need We will have many questions m the early stages of getting this web site up and running, and we will need a strong support system that can offer technical skills and advice EEE is affiliated with the Superintendent of Schools, and it is likely that they are a stable company will be around for awhile as opposed to a smaller, independent company, as well as the SCAG Access Program • SCAG's Access Program is not a stable, long term provider The program is not well manned, and we would be "on our own" technically with such limited staff members dedicated to the project. And we do not know how long they will continue with the Access Program itself COST The cost for hostmg a 5mb web site are shown below Note the difference in cost for having the provider set us up with a short/custom domain name, such as "www grandterrace ore" The longer domam name, although not as easily spoken, is a standardized type domain name for local governments Therefore, the longer domain name will still be easy for people to remember as it is common and used by other cores with only the city name changed and it is cost efficient. Options 2 and 4 should be considered Staff recommends option 4 which provides for both services, speed, and readability increase OPTION #1 With short domain name such as www grandterrace.org Start up fees (25 00 start up fee, 100 00 registration of domain name • & 50 00 service provider admen fees) Ongoing fees Web Design fees (65 00 to ® 7 5 his to mmimize size of graphics to increase speed) $175 00 $50 00/mo or $600 00/yr S487.50 TOTAL S1,262.50 first year $600 00 thereafter 00 SUBTOTAL • Note that the registration fee must be renewed at a cost of $50 00/yr after the first 2 years. OPTION #2 With longer pre -determined domain name such as www ci grandterrace.ca.us Start up fees $25 00 S385 00 SUBTOTAL Ongoing fees S30 00/mo or S360 00/yr Web Design fees S487.50 (65 00ft ® 7 5 his to minimize size of graphics to increase speed) TOTAL $872.50 first year $360 00 thereafter Note that the number of hits can be affected by the content and seasons For example, if a specific promotion offers a free printable coupon for a seasonal product, more hits will be obtained than with a site that is rarely updated The service provider offers hit counts RECOMMENDATIONS 1 It is recommended that City Council give overall approval of the web page 2 Allocate funds for start up costs Option #4 for a standardized domain name (www ci grandterrace ca us) and mmunizmg graphic images to optimize transmission speed 3 Direct staff to determine appropriate staff member(s) to update web page Members of the City Council are welcome to preview the web site prior to the meeting by contacting Hally Cappiello at the Community and Economic Development Department at (909) 430-2247 Staff will then provide internet access thereby allowing council members to view the site Respectfully prepared by Hally Cappie o Associate PI er c \nwffice\commdev\ nmsc\webpge cc Approved by < WVI�� J Patrizia Materassi Community & Economic Development Director City Manager's Department STAFF REPORT CRA ITEM( ) COUNCEL ITEM (XX) MEETING DATE December 11, 1997 SUBJECT APPOINT REPRESENTATIVE TO PARTNERSHIP STRATEGY REVIEW COMMITTEE FUNDING REQUIRED NO FUNDING REQUIRED XX It has come to my attention that in October 1996 we overlooked an offer by the County Board of Supervisors to appoint a member of our City Council to the Solid Waste Partnership Strategy Review Committee (PSRC) Therefore, the City has not been represented on this committee As the City Council is aware, AB 939 mandated the creation of the Solid Waste Advisory Task Force (SWAT), which is comprised of City and County officials, waste industry representatives, industry representatives, and members of the public The task force meets twice,per--y.ear The PSRC was created by the County to address issues that relate to the solid waste industry and to review and guide amendments to the Strategic Waste Plan The PSRC meets approximately once every month Currently, Council Member Lee Ann Garcia is assigned to the SWAT, and as a general rule, most cities appoint the same representative to both the PSRC and the SWAT It would be logical that Council Member Garcia be appointed to the PSRC, as the issues relating to the committee and the task force are closely related APPOINT COUNCEL MEMBER LEE ANN GARCIA AS THE CITY'S REPRESENTATIVE ON THE SOLID WASTE PARTNERSHIP STRATEGY REVIEW CO1vEWrME. TS yjm COUNCIL AG€MA MM # 8E .OF THS BOARD OF S OF SANEBERNA D NO COUNTYUCAUF00 �► � �' � Q '� Apptas Solid Taste October Partnership strategy , 1996 OCT 3 0 Review CQ=LtteQ FROM JERRY EAVES, SUPERVISOR WASTE SYSTEM DIVISION FIFTH SUPERVISORIAL DISTRICT SUBJECT' SOLID WASTE PARTNERSHIP STRATEGY REVIEW COMMITTEE RECOMMENDATION Authorize establishment of the Solid Waste Partnership Strategy Review Committee consisting of one representative from each Supervwonal District and one representative from each Sty in the County. for the purpose of providing ongoing review and recommendations regarding implementation of the Solid Waste Strategic Plan BACKGROUND, In June 1995, Board of Supervbors adopted the Parhtership for Countywide integrated Waste Management Strategy One of the recommandattons contained in that document addressed cortdnuing the dialogue with key stakeholders in the County's Solid Waste System. Recent a tarign In the solld waste indusby in Souown Cafibrnla have neamdatsd revisions to the assumptiorro contained m the Igo sv&& gic Plan. Those revisions will Impact the solid waste system customers and this committee will provide an opportunity for review, discussions, and recommendations regarding appropriate amendments to the Strategic Plan It is anticipated that the committee wfil establish its own guidelines for scheduling meetings and conducting business at its first meeting REASON FOR RECOMMENDATION Board of Supervisors authorization for the areation of this committee will confirm the County's ongoing commitment to an open dialogue on important solid waste matter: REVIEW BY OTHERS This item was reviewed by County Adnunu trative Office and County Counsel on October 16, 1996 FINANCIAL DATA. No impact on the General Fund Staff support for the committee va be provided by the Waste System Division. PRESENTED BY. Supervisor Jerry Eaves CCs SOS -Eaves Clerk of the Board CAA Co. Counsel Waste System Division PWG File lw Olin Action of the APPMOVI r, DATED: c i of 2 of sui•illv+saa t7W