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02/18/1998FILE COPY V1 t 22795 Barton Road Grand Terrace California 92313-5295 Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 Byron R Matteson Mayor Dan Buchanan Mayor Pro Tempore Herman Hilkey Jim Smgley Lee Ann Garcia Council Members i Thomas J Schwab City Manager February 18, 1998 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6.00 p.m Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 Lei COUNCIL CHAMBERS FEBRUARY 18, 1 fD TERRACE CMC CENTER ( QQ P M' Barton Road 'TIM CITY OF GRAND TERRACE COMP1111 WrM THE AMERICANS WITS DIS; I MM � :ACT OF 1990. IF YOU REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN TMS MEETi N 1 EME CALL THE CITY CLEWS OMCE AT (909) $214-6621 AT LEAST 49HOURS PRIOR TO � THEMMM Call to Order - Invocation - Dr Paul Reed, Terrace Crest Baptist Church Pledge of Allegiance - Roll Call - I I AGENDA ITEMS STAFF COUNCIL I RECOMMENDATION I ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1 Approval of 01-22-98 Minutes Approve 2 Approval of Check Register CRA021298 Approve 3 Mid Year Budget Review and Adjustments FY-97-98 Approve r} °- ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCEL MEETING 1 Items to Delete SPECIAL PRESENTATIONS A Recycling Family of the Month - January 1998 The following Consent Calendar items are expected to be routine and noneontroversW. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. A Approve Check Register No 021298 Approve B Ratify 02-18-98 CRA Action C Waive Full Reading of Ordinances on Agenda D Approval of 01-22-98 Minutes Approve E Tentative Tract Map No 14078-1 Final Approval Approve F Reject Liability Claim (Ramos) Reject G Bridge Replacement - Barton Road at S P R R - Approve Overhead Bridge (OH-54C-0379) H GIS Program Update/Division Progress Report Accept I Pedestrian Pushbutton Retrofit Project Notice of Approve Completion rrownVA V n A Ar'igWVAL i.J ! REGULAR MEETING - JANUARY 22, 1998 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on January 22, 1998, at 6 00 p m MMENT: Byron Matteson, Chairman Dan Buchanan, Vice -Chairman Herman Hdkey, Agency Member Jim Smgley, Agency Member Lee Ann Garcia, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patnzia Materassi, Community and Economic Development Director Virgil Barham, Building and Safety Director John Harper, City Attorney John Hagen, Sheriff s Department ABSENT: , None APPROVAL OF JANUARY 8, 1998 CRA MINUTES CRA-98-04 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve the January 8, 1998, CRA Minutes APPROVAL OF CHECK REGISTER NO. CRA010898 & CRA012298 CRA-98-05 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve Check Register No CRA010898 & CRA012298 Chairman Matteson adjourned the Community Redevelopment Agency Meeting at 6 10 p ni Chairman Matteson reconvened the Community Redevelopment Agency Meeting at 8 06 p m CLOSED SESSION - Real Estate Negotiations, 22832 Palm Chairman Matteson announced that the Agency met in closed session to discuss cMAmM►MNa I PENDING C A APPROVAL PAGE 1 CITY OF GRAND TERRACE' COMMUNITY REDEVELOPMP—NT AGENCY rr r I at lli DATE: FEBRUARY 12, 1998 1 1' I's ICHECK REGISTER NO: 021298 1 J 1, ib r OUTSTANDING DEMANDS AS OF: FEBRUARY 12.1998 P12188 THOMAS SCHWAB P12190 BRENDA STANFILL P12191 TRACEY MARTINEZ P12192 BERNARD SIMON P12193 ELIZABETH DUARTE P12194 VIRGIL BARHAM P12201 PATRIZIA MATERASSI P12203 JOHN DONLEVY P12210 MANAGED HEALTH NETWORK P12212 FRANKLIN QUEST COMPANY P12220 PETRA WEST , 34856 ADDINGTON CONSULTING 34858 AFFORDABLE CONCRETE 34862 VIRGIL BARHAM Z 34863 BERGEVIN'S CLEANING SERVICE a 34865 CAL -WEST CONSULTANTS 34867 CALLISON CONSTRUCTION 34874 RAUL COLUNGA ` lv 34876 COMPUTEAM SICK LEAVE BUY-OUT, 1997 SICK LEAVE BUY-OUT, 1997 SICK LEAVE BUY-OUT, 1997 SICK LEAVE BUY-OUT, 1997 SICK LEAVE BUY-OUT, 1997 SICK LEAVE BUY-OUT, 1997 BIRTHDAY BONUS SICK LEAVE BUY-OUT, 1997 HEALTH NETWORK INS 12/97 & 1/98 REGISTRATION FOR SEMINAR, M AYARS FINAL PAYMENT, CODE ENFORCEMENT PROJECT ENGINEERING SERVICES, CODE ENFORCEMENT, HOUSING REDEVELOPMENT, AND BUILDING AND SAFETY, DEC, 1997 & JAN , 1998 CONCRETE REPAIRS, 22555 DESOTO AUTO ALLOWANCE FOR FEB, 1998 It JANITORIAL SERVICES, HOUSING REDEVELOPMENT D�P,ARTMENT, JAN , 1998 SOIL TESTING, 12520 MIRADO & 22381 VAN BUREN PROGRESS PAYMENT FOR REHABILITATION A� 12471 VIVIENDA INTERN, JANUARY, 1998 NIIATENANCE AGREEMENT, COMPUTERS, 1998 i' t( 67228 17371 11744 37894 13205 58435 750 4016E yh�. 14258 19900 1,12460 81000 2,15000 13750 4000 1,50000 10,967 40 76632 66600 I i( tawAmn TORRAP-R ' ' CRA ITEM (X) COUNCIL ITEM () MEETING DATE: February 18, 1998 AGENDA ITEM SUBJECT MID YEAR BUDGET REVIEW AND ADJUSTMENTS -FY 97-98 FUNDING REQUIRED X_ NO FUNDING REQUIRED City staff conducts an annual mid -year budget review to make any necessary adjustments that occurred as a result of unanticipated conditions and events or items that have been approved to previous board meetings and are now being adjusted to the current fiscal year budget Identified revenue and expense adjustments along with justification on the following pages are presented for your review None V111L J& - \ Xw% a/ L rl1HL 1Ly1rAVy=M=1V 1 COLA Adjustment approved for FY 97-98 $ 3,440 1/3 cost of Finance Payroll System 7,500 1/3 cost of Municipal accounting Billing soflwarelhardware changes 1,867 Cost of Sign Beautification Program 60,000 Fund 32 changes 1n expenditures $ 72,807 M - LV W M 1V1V1JL1%.fL1Z LNL UML" MUUMNU Adjustment approved for FY 97-98 $ 8,295 Fund 34 changes u1 expenditures $ 8,295 -1- FAI CM AGIENDA MM t+lQ. 5 i City and CRA of Grand Terrace T- MID YEAR BUDGET ADJUSTMENT SUMMARY FISCAL YEAR 1997-1998 Adjustments to FY 1997-98 Budget - Estimated Revenues Total city special Adjusdnents General Revenue CRA Nit Fyad Funds Funds CDBG Reimb to be submitted by C S Dept. - 29,531 0, 29,531 0 COPS Funds Received not Ong Budgeted 39,139 Q Q+139 Q TOTAL ADJUSTMENTS -EST REVENUES $59,670 $0 $599670 $0 Adjustments to FY 1997-98 Budgeted Expenditures Total city special Adjustments General Reve ue CRA Department -NotEms-- = Funds _ = City Council - 4;000 - 4,000 = 0 0 City Clerk 4;500 4,500 r ; 0 - j0 Finance 19,100 `- 7,867';307r M - Community Services 69-,500 3,135, - 6,365 60,000 Community Development 7,000 7,000 0 0 Community Development - GIS 4,780 4,780 0 0 Non Departmental 8,747 8,747 0 _ 0 Building & Safety/Housing 2,000 0 2,000 0 Community Services - CDBG 29,531 0 29,531 0 Community Development -Air Quality 21,650 0 21,650 0 FY 97-98 COLA/Salary Adjust 53,385 38,696 f- 2,954 11,735 TOTAL EXPENDITURE ADJUSTMENTS M193 78,725 64,366 81,102 SUMMARY MID YEAR BUDGET ADJUSTMENT DETAILS r FISCAL YEAR 1997-1998 CURRENT R.qu.sW BUDGET mm KEPI FUND ACCouNTM ACCOUNT AN13 DESCRIPTION 1 CITY COUNCIL GENERAL 10-110.230 TRAVELACONFERENCESIMEETINGS ALLOCATIO 100% 'MICREASE MI TRAVEL THIS YEAR DUE TO LCC CONFERENCE IN NORTHERN CALF,ORNIA AND PARTICIPATION BY MORE MEMBERS IN EVENTS -I- TOTAL CRY COUNCIL 2 CITY CLERK GENERAL 10-125.230 ADVERTISING rl.11.. 'MCREASE W REQURED ADVERTISING FOR BIDS (2 NOTICINGS REQJ AND PUBLIC NOTICES E377MATED COST S4,500 • 3 'd TOTAL CITY FLEi1K 3 FINANCE GENERAL 10-140-700 COMPUTER SOFTWARE UPGRADE 50% CRA,-OPER 32 200-712 COMPUTER SOFTWARE UPGRADE 50% t 'UIPIORADEOF90MPAYROLL SYSTI� � AI�EAR200000AIPWNTNODULE; AND A MQW /LE T HAT COULD ACCFtTM 1�HERS CHANKiES NEEDED COSr/S:/dr000 LESS PREV BUDOET p f l qOO FOR PARS PROGRANNING CHANGE rl i 14 i ' DETAIL SHEETS a 1 OF 9 REVI.sEaa BUDGET LINE ITEM l 4,000 6,000 10,000 Koo0 4,500 4,500 0,000 $4,500 6,000 1,400 TAW zm 0 7,500 13,500 I c '" City-and-C-RA of -Grand Terrace MID YEAR BUDGET ADJUSTMENT DETAILS FISCAL YEAR 1997-1998 nu DEPT FUND ACCouNT* ACCOUNT AND DE8CRIPTION 7 COMM SVCS GENERAL 10.180-257 HVAC SERVICES AGREEMENT ADDITIONAL HVAC REPAIR WORK NOT IN CONTRACT' x I 8 COMM SVCS GENERAL 10-180.701 CIVIC CENTER FUMIGATION ' DECREASE BUDGET FOR LOWER ANTICIPATED COSTS' 9 COMM SVCS GENERAL 10.180.704 COUNCIL CHAMBER AUDIO -DECREASE BUDGET FOR LOWER AWXI�A�ED ACTUALLY INCURRED' 10 COMM SVCS GENERAL 1"50245 MAINTENANCE BUILDINGSIGROUNDS PARK MAINT �. ONCREASE BUDGET FOR APPROVED CONTRACT TO REHAB PICO PARK SOFTBALL FIELD.'(ALAN LANDSCAPING SERVICE, CC1IITG'1AW6) 11 COMM SVCS GENERAL 10.450-708 PARKING LOT REPAIRS-RICHARD ROLLINS PAR PARK MAINT , r 11 I -DECREASE BUDGET; ALLOCATE T10A9W, TPNANCE FOR PICO PARK REHAB. MOVEPROJECT TO NEXT FISCAL ariwur f11 �1n 9 QETAIL SHEETS r 1 r 5 3OF9 100 0% 100 0% 100 0% 100 0% 100 0% CURRENT REVISED Requmted BUDGET BUDGET fioamn� LINE ITEM LINE REM 1.490 16.750 1a.= (2.0001 9.000 7.000 (1,4901 2.000 510 10.000 31.000 41,000 10,000) 10.000 0 i i "n-CIM—oUGMand To race MID YEAR BUDGET ADJUSTMENT DETAILS FISCAL YEAR 1997-1998 CURRENT REVISED R"q W BUDGET BUDGET �imoa Lwc rmm 1 ruF rray um DEPT FUND ACCOLINU ACCOUNT AND DESCRIPTION ALLOCATION 17 COMM SVCS GAS TAX 164K00-258 CONTRACT SVC -OTHER 100 0% STREET MAINT GAS TAX 16.800-280 CONTRACT SVC ARCH BARRIER 100 0% 'MOVE BUDGETED TTEMS TO OTHER LOW ITEMS' IS COMM SVCS CRA OPS 32-200-720 STREET NAME SIGN PROJECT 100 0% STREET MAINT 0BEAUTS7CATWN OF CITY W W REPLACEMENT OF CURRENTSYREETMAWSIGNSIOW RESOD YXW SIGNS; INCLUDES PURCHASE OF SIGNS,176 POLES AND COST OFWST TOTAL COMMUNITY SERVICES f 19 COMM DEV GENERAL 10-370-219 OFFIC� FYRNITURE/MINOR EQUIPMENT f 100 0% 'PURCHASEAND WSTALL WALL CUPBOARD FOR PILEAIID SUPPLY STORAGE W COW. DEV. AREA. 20 COMM DEV GENERAL 10.370 248 MAINTENAWE 60ERATIONIEGUIPMENT 100 0% 011 ,,^l11"II 'PURCHASE OFREPLACEAIENTPAGER, ETHERNET CARD FOR LAPTOP COMWM AND REPANRJ lSLbWTARY'S C0M3W w F DETAIL SHEETS 5 OF 9 (22.5001 47.000 24,60G (5.0001 25.000 20.01X 60,000 0 60,000 t� H MGH L471W $69,500 tr 650 420 1,070 350 100 490 City and CRA of Grand Terrace MID YEAR BUDGET ADJUSTMENT DETAILS FISCAL YEAR 1997-1998 CURRENT REVISES =4 Requested BUDGET BUDGET eoesMtoa LINE ITEM LINE ITEb a DEPT FUND Accou ACCOUNT AND DESCRIPTION ALL0CAnoN 24 COMM DEV GENERAL 10480-702 GIs EQUIPMENT 100 0% 2,500 0 GIs -PiM CHASE COMPUTER FOR GIS DMSION ADDITIONAL INTERN (REALLOCATWNFROM fflSW22)- 25 COMM DEV GENERAL 10-380-706 REWIRING PROJECTS GIs "COST TO RENMtE NETWORK TO UPSTAIRS COPYROOM AND MOVE GIS WORKSTATIONS OUT OF DIRECTORS OFFICE" (PARTIAL REALLOCATION FROM REM 2T) ,J 4 ��II i 26 COMM DEV GENERAL 10.31WI 11 INTE!41 Pw kMPORARY HELP GIs 1" Gl "Fl AWWO TO PAYSECOMD MRERN , TO CARRY OUT GIS PLANNING, IMPLEIIIENTATRW AID PILOT PROJECTS FROM 2W TO GWO (ADJUSTED BALANCEASSI/MES AFRRMATION OF ITEMS 22 TO 26) (BUDWT'iRANWWW IN 24 813 008T FROM W F ^ AT6R 6 CRN TOTAL GIS } p IIII � I !1 108TAIL SHEETS 7OF9 100 0% 1 1,2801 Z7501 Ora 100 0% 4,000 5.000 9.0c $4.780 CiWrand-CRA of Grand -Terrace MID YEAR BUDGET ADJUSTMENT DETAILS FISCAL YEAR 1997-1998 am DEPT FUND ACCOUNIN ACCOUNT AND DESCRIPTION 30 COMM DEV AIR QUALITY 15500.601 EV CHARGING STATION AIR QUALITY AIR QUALITY lUI00.= EV LEASE (NET OF 25% AQMD GRANT) AIR QUALITY 15-500-700 PROGRAM EXPENDITURES Requested Atill� ALLOCATION 100 0% (1,3501 100 0% 13,000 100 0% 10,000 - ADJUST BUDGET FOR REVISED AIR QUALITY PROJECTS' AI DECREASE CHARGING STATION CO,PAYMENT B) 3 YEAR ELECTRIC VEHICLE LEASE; NET 25% AQMD GRANT FUNDS C) PROGRAM MWENDITURES FOR BIKE LANE ADDITIONAL /MPROVEMENTSIMMAGE- TOTAL AIR QUALITY 31 CITY MANAGER GENERAL 10-120-110-X SALARY/ BENEFITS & EMPLOYER COSTS CITY CLERK GENERAL 10-125-110-X SALARY/ BENEFITS & EMPLOYER COSTS FINANCE GENERAL 10.140-110-X SALARY/ BENEFITS & EMPLOYER COSTS BUILD/SAFTY GENERAL 10-172-110-X SALARY/ BENEFITS & EMPLOYER COSTS PUBLIC WORKS GENERAL 10.175-110-X SALARY/ BENEFITS & EMPLOYER COSTS COMM SVCS GENERAL 10-180.110-X SALARY/ BENEFITS & EMPLOYER COSTS COMM DEV GENERAL 10.370-110-X SALARY/ BENEFITS & EMPLOYER COSTS RECREATION GENERAL 10-430.110•X SALARY/ BENEFITS & EMPLOYER COSTS CHILD CARE GENERAL 10-440.110-X SALARY/ BENEFITS & EMPLOYER COSTS WASTEWATER WASTEWATE 21.670.110-X SALARY/ BENEFITS & EMPLOYER COSTS CRA-OPERATIO CRA-OEN 32 200.110-X SALARY/ BENEFITS & EMPLOYER COSTS CRA- LOW & M CRA-L&M 34-400.110-X SALARY/ BENEFITS & EMPLOYER COSTS TOTAL SALARY ADJUSTMENTS FOR FY 97 98 - ADJUST BUDGET FOR FY 9748 COLA AND 6% TOP END SALARY ADJUSTMENT FOR DIRECTOR OF CHILD CARE SERVICES - (CC 97-103) DETAIL SHEETS 9OF9 $21,650 3,745 2,849 2,344 1,327 604 3,284 3,527 3,355 17,081 2,954 3,440 a.?.a;: $53,365 CURRENT _REVISED - BUDGET BUDGET LINE ITEM LINE ITEM 6,000 4,650 0 13,000 3,000 13.000 ,, , , , PENT"--G CITY PAGE 1 ,,I,,,, t , I COUNM.. APPROVAL CITY OF GRANEYMRRaCE I I c cif I rJt DATE: FEBRUARY 12,1998 iAl , k , I, CHECK REGISTER NO: 021298 OUTSTANDING DEMANDS AS OF: _ _ FEBRUARY 11 1998 CHECK NO. VENDOR DESCM011 ' - AMOUNT kz,I-Kt N f P12188 THOMAS SCHWAB SICK LEAVE BOYLOUT, 1997 1,00841 „.ow"41 .189 BETTY TRIMBLE SICK LEAVEIBIJY OUT, 1997 87808 P12190 BRENDA STANFILL SICK LEOEIBUI-OUT, 1997 69483 P12191 TRACEY MARTINEZ SICK LEAVESBUY-6UT, 1997 46978 P12192 BERNARD SIMON SICK LEM 90i',OUT, 1997 56841 P12193 ELIZABETH DUARTE SICK LEAVE BUYJOUT, 1997 52819 P12194 VIRGIL BARHAM SICK LEAVE BUY-6UUT, 1997 47810 P12196 MICHAEL MULLINS SICK LEAVE BUY-OUT, 1997 56174 P12197 JEFFERY STALLINGS SICK LEAVE BUY-OUT, 1997 53309 P12198 CATHRINE TOTH SICK LEAVE BUY-OUT, 1997 21653 P12199 LOUISE SMITH SICK LEAVE BUY-OUT, 1997 64953 P12200 COMCAST CABLEVISION CASH PAYMENTS FOR 1/16/98 24241 P12201 PATRIZIA MATERASSI BIRTHDAY BONUS 4250 P12202 DEBORAH HARBOR REFUND, (CHILD CARE SERVICES 52300 P12203 JOHN DONLEVY SICK LEAVE BUY-OUT, 1997 745 95 — P12204 COMCAST CABLEVISION CASH,PAYMENTS FOR 1/21/98 25239 P12205 CAROL GORTON REFUND, WASTE WATER DISPOSAL SERVICES 3015 P12206 PERS RETIREMENT FOR PAYROLL ENDING 1/9/98 5,98506 P12207 STANDARD INSURANCE COMPANY DISABILITY INSURANCE FOR FEBRUARY, 1998 93757 P12208 CHRISTIE THIERRY BIRTHDAY BONUS 5000 P12209 _-PT2210 COMCAST CABLEVISION MANAGED HEALTH NETWORK CASH �AYMENTS FOR 1/27/98 HEALTH NETWORK INSURANCE, DEC, 1997 & JAN , 1998 37410 1,082 16 P12211 COMCAST CABLEVISION CASH PAYMENTS FOR 1/28/98 18711 A12213 CALIFORNIA JOINT POWERS INSURANCE ALL PROPERTY INSURANCE, 1998 9,08500 12214 COMCAST CABLEVISION CASH PAYMENTS FOR 1/30/98 25944 P12215 PERS RETIREMENT FOR PAYROLL ENDING 1/23/98 5,86770 I 'I'I I i r PAGE 3 II'� CITY OF GRAND TERFI#CE DATE: FEBRUARY 12, 1998 CHECK REGISTER NO 021298 OUTSTANDING DEMANDS AS OF: FEBRUAKY 12! 111998 CHECK NO, VENDOR DESCRIPTION, AMOUNT I 34879 DATA TICKET, INC PROCESP,PARIkNG CITATIONS 10000 34880 DFM ASSOCIATES ELECTION S*T ff"I.S, 1998 4121 34881 DICKSON COMPANY STREET SWEPANQ FOR JANUARY, 1998 2,082 50 34882- DISCOUNT SCHOOL SUPPLIES PROGRAM S�UPPUES FOR CHILD CARE 43583 34883 JOHN DONLEVY AUTO ALttPWMpp,FOR FEBRUARY, 1998 20000 34884 ROBERT DRIVER COMPANY INSURANgE FOR, RECREATION INSTRUCTOR 35500 34886 ELIZABETH DUARTE REIMBURPEMFNT FOR LOCAL MILEAGE 2556 34887 JULIE DVORAK REFUND, RECREATION PROGRAM 2750 34888 EDISON EV INSTALL RECHARGE STATIONS FOR ELECTRIC VEHICLES 26,726 49 34N9 GERALD ELLIS PLANNING COMMISSION MEETING, 1/15/98 5000 34890 ELROD FENCE COMPANY REPAIR FENCES 51200 34891 DAVID EVENS & ASSOCIATES PROGRESS PAYMENT FOR BIKE LANE PROJECT 3,68500 34892 EWING IRRIGATION SUPPLIES IRRIGATION SUPPLIES FOR PARKS 2508 34893 FEDEX EXPRESS MAIL 4025 34894 FIREMASTER SERVICE FIRE EXTINGUISHERS, CITY FACILITIES 14360 34895 FOX OCCUPATIONAL MEDICAL CENTER TB TEST, CHILD CARE 3000 34896 G T AREA CHAMBER OF COMMERCE CHAMBER LUNCHEON 4900 34897 JIM GLAZE AUTO CENTER SERVICE CNG VAN 8975 34898 GLEDSON/CASHMAN, INC FINAL PAYMENT, AUSTIN PARK PROJECT 2,74090 34899 CITY OF GRAND TERRACE DONATION, LARKIN, ANNIVERSARY FUND 5000 34900 HARPER & BURNS LLPN LEGAL SERVICES FOR JANUARY, 1989 2,034 00 34901 HOME DEPOT MATERIALS FOR STORM DRAIN REPAIRS ON LARK STREET 7595 34902 HONEYWELL, INC SERVICE HVAC UNIT, FEBRUARY, 1998 1,374 24 34903 HOUSTON HARRIS HYDROWASH SEWER LINES 2,57206 34904 MOIRE HUSS PLANNING COMMISSION MEETING, 1/15/98 5000 _ I rr PAGE 5 DATE: CITY OF GRANUTERMCE FEBRUARY 12, 1998 I CHECK REGISTER NO. 021298 OUTSTANDING DEMANDS AS OF: _ _ FEBRUAj 1998 CHECK NO, 34930 VENDOR PACIFIC BELL DESCRIPTION PHONES FOR CITY OWNED FACILITIES AMOUNT 43378 34931 PACIFICARE OF CALIFORNIA HEALTH INSURANCE FOR FEBRUARY, 1998 7,755 20 34932 PETTY CASH REIMBURSE PETTY CASH -FINANCE 12013 34933 PETTY CASH REIMBURSE PETTY CASH -CHILD CARE 31862 34934 POST TOOLS, INC WELDING KIT, MAINTENANCE 16055 ' 34936 RIVERSIDE COMMUNICATIONS REPAIR TRUCK RADIO, MAINTENANCE 18241 34937 ROADRUNNER STORAGE RENT STORAGE SPACE, RECREATION 31500 34938 ROBLEE'S CARPET CLEANING WATER CLEAN-UP, SENIOR CENTER 4000 y 34939 RICHARD ROLLINS OPEN/CLOSE AND MAINTENANCE, R ROLLINS PARK, JAN , 1998 63250 34940 SAM'S CLUB OFFICEtSUPPLIES 21539`� f 34941 SAN BERNARDINO ASSOC GOVERNMENT MEMBERSHIP, 1998 21000 T 34942 COUNTY OF SAN BERNARDINO HOUSEHOLD HAZARDOUS WASTE FEE, 3RD QUARTER, 97/98 2.68300 34943 COUNTY OF SAN BERNARDINO STREET MAINTENANCE SUPPLIES 12474 34944 COUNTY OF SAN BERNARDINO DUMP' 1 6'CHARGES, 12/17/97-1/21/98 53889 34945 SIGNAL MAINTENANCE CORP SIGNAL,MrNTENANCE AND REPAIRS, JAN , 1998 42317 34946 SMART & FINAL IRIS COMPANY PROGRAM SUPPLIES FOR CHILD CARE 19711 34947 SOUTHERN CA EDISON COMPANY ELECTRIC FOR SIGNALS, PARKS, MERIDIANS, AND CITY OWNED FACILITIES 4,04586 34948 SOUTHERN CA EDISON COMPANY LEASE PAYMENT FOR PICO PARK, 198 50000 34949 SPORTMART AWARDSVOR SLO-PITCH SOFTBALL J 12000 34950 BRENDA STANFILL REIMBURSEMENT FOR NAME BADGE LABELS 4632 34951 STAPLES OFFICE �SlPPLIES 40437 34952 THE SUN AD,,INTFRN & TEMP SECRETARY 8184 34953 THE SUN SUBSCRIPTION, HISTORICAL/CULTURAL COMMITTEE 11347 34954 SYSCO FOOD,FOR CHILD CARE ' t 1,87207 PAGE 7 CITY OF GRAND' tltRkAGP- IIIIII DATE: FEBRUARY 12,11998 T „ CHECK REGISTER NO. _ 021298 OUTSTANDING DEMANDS AS OF: FEBRUAR,Y,19,1998 CHECK NO. VENDOR DESCRIPTION AMOUNT I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY BERNARD SIMON FINANCE DIRECTOR , w Kr APPROVALCOUNCIL Crff A regular meeting of the City Council of the City of Grand -Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on January 22, 1998 at 6 00 p.m PRESM: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman Hilkey, Councilmember Jim Singley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager S John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building and Safety Director John Harper, City Attorney John Hagen, Sheriffs Department ABSENT: None The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Councilmati_Herman Hilkey 8A Memorandum of Understanding NiOU) - U.S. Fish and Wildlife Service 2 City Manager Schwab requested that item 8A Memorandum of Understanding (MOU) - U S Fish and Wildlife Service be removed from the agenda and stated that it will be brought back to Council and the next scheduled meeting 2A. Chamber of Commerce Christmas Lighting Contest Winners Barbara Bayus, Grand Terrace Area Chamber of Commerce announced that the following are the winners of the Chamber Christmas Lighting Contest Residents 1st Place - Johnson Family on La Pant, 2nd Place- Jones Family on Arliss Commercial 1st Place - J B 's Food and Cocktail, 2nd Place - Terrace Mesa Apartments 2B RwaTjag Family of the Month - December 1997 Mayor Matteson announced that Ms. Bonnie Ruker and family are the recipients of the Recycling Family of the Month award for the month of December and of the local cou tIWp Lzuncu minutes r January 22, 1998 4 Page 3 ( I _ Mayor Matteson, reported that he attended the League of California Cities General Membership meeting hosted by the City and felt that it was a good program and that there was a good turn out He reported that his grandson is attending a new school and is doing well Mayor Pro Tem Buchanan, reported that they have received the draft report regarding the fire service delivery options for the cities of Grand Terrace, Highland, and Yucaipa The City Manager and he will be meeting with the representatives from Highland and Yucaipa and the consulting company to review and discuss it He will bring back the outcome of the meeting at the next Council Meeting. Councilmember Garcia, complimented staff for the layout that came out in the Inland Empire Magazine. Councilmember Hilkev, reported that he along with staff contacted the Riverside RCTC to go along with the San Bernardino transportation group and to put up some funds to unprove the freeway between Riverside and San Bernardino through Grand Terrace He also reported that he attended the League of California Cities General Membership meeting where they discussed future transportation and growth in the Inland Empire and felt that- the League of California Cities has focused themselves on stabilizing the financial status of cities throughout the State and the number one priority is some sort of constitutional amandment to stabilize the income of cities. The School district put on a gateway to college program at Colton High School and felt that it was a great program and extremely well put together 7A Second Reading of an Ordinance of the City Council of the City of Grand Terrace. Cahfonua. Regulating the Sale and Discharge of Fireworks 08 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 4-1 (COUNCRAHiMBER GARCIA VOTED NO), to approve the Second Reading of an Ordinance of the City Council of the City of Grand Terrace, California, Regulating the Sale and Discharge of Fireworks _ 7B CCLV Web Page MOTION BY COUNCII,MEMBER SINGLEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 4-1-0-0 (MAYOR MATTESON VOTED NO), to approve the Web Site and allow the address to be public and approve the Enterprise for Economic Excellence (EEE) as the City's Host Provider for one year JMASN JV A,&,, a770 ` yJ Page 5 mayor Pro Terri Buchanan, expressed his concerns with the Circulation Improvement Fees He felt that the Multi -Family Dwelling Unit fees could be raised to the same fee as the Single Dwelling Unit and that the Retail fees should be lowered, if justifiable. -- Councilmember SmElev_, agreed with Mayor Pro Tem Buchanan Mayor Matteson, also agreed with Mayor Pro Tern Buchanan It was the concensus of the Council to direct staff to proceed with the Circulation Improvement Fees with some sensitivity to the economic portion and to look at areas of concern particularly Barton Road and Palm and Barton Road and Canal to see if they can be incorporated under new development. ORDER OF ADJOiAt LAMENT Mayor Matteson adjourned the City Council Meeting at 8 06 p m , until the next CRA/City Council Meeting which is scheduled to be held on Wednesday, February 18, 1998 at 6 00 p.m CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace DEPARTMENT OF BUILDING & SAFETY, PUI BLIC WORKS AND HOUSING 22795 Barton Road Suite B Grand Terrace liforna 92313-5295 Civic Center '909) 825-3825 Fax(909) 825-7506 DATE February 6, 1998 W O #12-1 1067 CRA () COUNCIL ITEM (7) MEETING DATE February 18, 1998 SUBJECT Tenatwe Tract Map No.14078-1 Final Approval FUNDING REQUIRED NO FUNDING REQUIRED HOC Tentative tract 14078-1, located north of the intersection of Pico Street and Blue Mountain Court. This tract received approval from the Grand Terrace Planning Commission on May 5, 1994 and the City Council on May 26, 1994 The approval was subJect to certain conditions These conditions and/or agreements to satisfy the conditions have been delivered to the city The agreements are as follows 1 AGREEMENTS a Construction of improvements b Irrigation and landscape c Monumentation STAFF RECOMMENDS THAT CITY COL CH, - 1 Approves agreement and authorizes the mayor to sign these agreements 2 Approve and sign the final tract map No 14078-1 o0uNca.AQ8Mnerjj3E chain link fencnlg, storm drain and retention basin, drainage pig irrigation and landscaping '1 The above enumeration of items is understood to be oni f a general designation of the work and unprovements, and not a binding description thereof All of said work shall be done and improvements made and completed which are shown on and in strict compliance with applicable plans and specifications, and any subsequent alterations thereto, which alterations in said plans and specifications and the work to be performed may not be accomplished without approval of the City Such work shall be completed and improvements made within one year from the date of this agreement, unless such time be extended by the City upon written application of the Subdivider. The making of an application for an extension of time by the Subdivider shall, upon the granting of the application by the City, constitute a waiver by the Subdivider of all defenses, in any action or proceedingfiled by the City within the period of four years immediately following the date to which the time of performance was extended The Subdivider further agrees that any and all grading done per-Vpoved 1p'; 8 plan dated June 13,1997 or to be done in conjunction with the develo n�imch pment in the herein described Final Map shall conform to the requirements of the City of Grand Ten -ace Municipal Code and any other applicable ordinances regulating excavations and fills (e g , grading regulations) and shall be completed within the period of time described above and prior to the acceptance by or on the behalf of the City of the work and improvements and pnor to the release by the City, in order that said - f t L t r } T' w : -",(- improvements will not be endangered by improper drainage or other hazards. The Subdivider promises and agrees to maintain all of the improvements to be constructed under this contract in a state of good repair, until all of the work and unprovements are completed and accepted by or on behalf of the City until this agreement is released. Said -1 2 Page 2 of 6 smav imaas ada auv, uuyAVvuLL=ut* roquum Dy UU3 agreement, or fails to comply with any other obligation contained herein, Subdivider shall beliable to_the City -for any administrative expenses and attorney's fees incurred in obtaining compliance with this agreement and any such expenses and fees incurred in processing any action for damages or for any other remedies permitted by law If is further understood and agreed that upon default of any obligation hereunder, and at any tune after any such default, the City may make written demand upon the Subdivider to u immediately remedy the default or complete the work. If said remedial activities or completion of work are not commenced within sixty (60) days after such demand is made and are not thereafter diligently prosecuted to completion and fully completed within one hundred twenty (120) days after the making of such demand (or such other time as may be contained in said demand), the City may then complete or arrange for completion of all remaining work or conduct such remedial activity as in the judgement of the City and the California Department of Health Services may be required, all at the full expense and obligation of the Subdivider and giving notice to the Subdivider before the City performs or arranges for performance of any remaining work or miprovements, and whether or not the Subdivider has constructed any of the required improvements at the time. In the event the City elects to complete or mange for completion of remaining work and improvements, the City Engineer, upon such election, may require all work by the Subdivider to cease in order to permit adequate coordination by the City and the California Department of Health Services for completing any remaining work and improvements not yet completed. Page 4 of 6 IN WITNESS WHEREOF, the Subdivider has caused this agreement to be executed this Ap day of AMA. ,1998. Signed By. CITY OF GRAND TERRACE Mayor Page 6 of 6 1 ,u ire k IN WITNESS WHEREOF, W 7 McKeever, Inc, Engineering has caused this agreement to be executed this / day of �� , 1998 Signed By CITY OF GRAND TERRACE Mayor Page 2 of 2 ' (c), (d) and (e) hereof shall name the City and Engi�eIer, and their officers, agents ' and employees, as "additional insured" under the policies The insurance coverage should contain the following provisions. "Solely as respects work done by and on behalf of the named insured for the City of Grand Terrace, it is agreed that the City of Grand Terrace, is added as an additional insured under this policy It is further agreed that the other insurance conditions of the policy are amended to conform therewith." r All liability msivance policies shall bear an endorsement or shall have attached a rider whereby it is provided that, in the event of expiration, material alteration, or proposed cancellation of such policies for any reason whatsoever, the City shall be notified by registered or certified mail not less than 30 days before expiration, material alteration or cancellation is effective All liability insurance shall cover comprehensive general and automobile liability for both bodily mjury (including death) and property damage, including but not limited to aggregate products, aggregate operations, aggregate protective and aggregate contractual with the following minimum limits Bodily injury (including death) $1,000,00 each person $1,000,000 each oc curmnce Property image $500,000 each occurrence $1,000,000 aggregate Special attention is directed to possible flood hazards, and/or nuisance water such as irrigation and other runoff The Contractor shall be responsible for all injuries or damages to any portion of the work occasioned by the above causes and he shall make good such injuries or damages at no cost to the City prior to the completion and acceptance of the work. (g) Proof of Insurance - The Contractor shall furnish the City with certificates showing the type, amount, class of operations covered, effective dates and date of expiration of policies Such certificates shall also contain substantially the following statements "The insurance covered by this certificate will not be cancelled or materially altered, except after 30 days written notice has been received by the City " NO PERSONAL LIABILITY at The Contractor shall indemnify and'save harmless the city, its officers, agents, and employees, against and from all clams and personal liability ansmg under or by reason of the Contract or any performance of the work. City of Grand Terrace Landscape/Irrigation and Water Tank Agreement WHEREAS, this "Landscape/Irrigation Agreement" hereafter referred to as "Agreement" is between the City of Grand Terrace and Riverside Highland Water Company located at Pico Street and Blue Mountain Court, Grand Terrace, CA 92313, and WHEREAS, the applicants Barney Karger and Riverside Highland Water Company have applied for a revised Tentative Tract Map 14078 (Phased Map - Lot 1 of Phase 1), and WHEREAS, this phased map allows Lot 1 of Phase 1 (Riverside Highland Water Company Tank) to proceed with the completion of their water reservoir site project, and WHEREAS, Phase 2 (15 residential lots/Barney Karger) of the tentative tract map previously approved on August 12, 1993, the conditions will remain the same and will be completed at a later date, and WHEREAS, a Final Map request (Final Map 14078-1) for Lot 1 of Phase 1 was submitted on April 14, 1997 by Riverside Highland Water Company, and WHEREAS, this "Agreement" assures the timely completion of Condition Number 1 and 2 of the approved Tentative Tract Map 14078-1 Conditions approved May 26, 1994, which states The applicant shall construct a six foot high, solid decorative block wall around the perimeter of Lot I and the west side of the easement Additionally, avocado trees shall be planted around the outside perimeter of the wall Spacing, size and specific variety of trees shall be with the approval of the Community and Economic Development Director Maintenance of the trees, erosion and weed control on slopes adjacent to the block wall for lots 9, 10, 12, 13 and 14 shall be the responsibility of Riverside Highland Water Company until the lots are fully developed and sold These items will then be maintained by the respective property owners In phase 1, the applicant shall be allowed to construct a chain link fence on the east side of the reservoir site and to the west of the access easement at the easterly boundaries of Tentative Tract Map 14078, instead of a block wall, until development to the east occurs Location of the chain link fence shall be correctly shown on the final grading plan At that time, Riverside Highland Water Company will construct a six foot solid decorative block wall in place of the chain link fence Section 4 1, The City and all officers and employees of the City, shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, for any of the materials or other things used or employed in performing the work, or for any injury to any person or persons, either workmen or anyone employed by them, against all of which injuries or damages to persons and property the Owner or his contractor having control over such work must properly guard Section 5 The Owner shall indemnify and hold harmless the City and all officers and employees of the City, from all suits or actions of every name, kind of description, brought for, or on account of any mjunes or damages received or sustained by any person or persons, by or from the Owner, his contractor or agents or employees of them, in the performance of the work required hereunder Section 6 The Owner shall be held harmless for any injury or damages to City employees or equipment as a result of negligence on the part of City personnel BE IT FURTHER RESOLVED that this Agreement is hereby adopted and hereby approved subject to the following conditions Applicant agrees to obtain all required landscape and irrigation permits per above mentioned conditions within sixty (60) days of Final Map approval 2 Applicant shall install all landscaping per above mentioned conditions by February 18, 1999 3 Only one six (6) month extension shall be permitted beyond agreement expiration dates herein mentioned 4 Upon approval of these conditions and prior to becoming final and binding the applicant shall sign an "Acceptance of Conditions" letter Letter form and content to be prepared by the Community and Economic Development Department PASSES AND APPROVED by the City Council of the City of Grand Terrace, California, at a regular meeting held the 18th day of February, 1998 ATTEST City Clerk of the City of Grand Terrace and of the City Council thereof Mayor of the City of Grand Terrace and of the City Council thereof W Y II 1 Staff Report CRA ITEM () COUNCIL ITEM (X) MEETING DATE February 18, 1998 SUBJECT REJECT LIABILITY CLAIM GTLC-98-02 (RAMOS) The City of Grand Terrace has received a claim (GTLC-98-02) for damage to personal property Mr. & Mrs Ramos are claiming that a hole on Canal Street caused damage to their car , Our Claims Adjuster has reviewed the claim and is requesting that the City reject the Claun and send a standard rejection letter to the claimant A copy of the claim is attached for your review- _ b Stab Recommends Council, REJECT LIABILITY CLAIM 98-02 AND AUTHORIZE THE CITY CLERK TO NOTIFY THE CLAIMANT OF THE ACTION TAKEN 1 t z COUNCIL AGENDA ITEM Np, 3F H N0''1� DERARTMENT OF BUILDI ING &SAFETY, PUBLIC WORKS AND HOUSING 227 5 Barton Road Suite B Grand Terrace ifornia 92313-5295 Civic Center Fax W9) 825-3825 :909)825-7506 uA i is repruary:P, I993 'city O #12 555 City Engineer 4 CRA () COUNCIL ITEM (X) MEETING DATE February 18, 1998 SUBJECT Bndge Replacement - Barton Road at S.P.R.R. - Overhead bridge (OH-54C-0379) FUNDING REQUIRED _ C3 X NO FUNDING REQUIRED _ On February 13, 1997 the city council approved and executed an agreement with the state for a Federal -Aid Project. The council also directed staff to continue to study and administer this project For the past year the City of Grand Terrace and the State of California Department of Transportation have been cooperating in the Prelimmary Engineering phase of the Seismic Retrofit for the West Barton Road overhead bridge The State of California Department of Transportation, through its consultant HNTB Corporation, provided a seismic retrofit evaluation and issued a Final Seismic Retrofit Strategy Report dated June 2, 1997 This report concludes that retrofit construction estimated to cost $244,000 00 would be requirid. to prevent collapse of the structure during a significant seismic event Since the physical location of the bridge is shared by the cities of Colton and Grand Terrace, we have discussed the alternatives with John Hutton, City of Colton, Director of Public Works, and Glen Wilson, City of Colton, City Engineer, as well as officials of Caltrans Local Assistance Department There is a consensus of opinion that we should replace the existing structure with a new bridge which would have two 12' lanes, two 8' shoulders, tvvo bamers that would be 1751, and a 4' walkway for a total of 47 5' 2 At the Council meetmg of December 16, 1997, the City of Colton approved a resolution reaffirming and adopting the five year capital improvement program and twenty year transportation plan designating Measure I funds to replace this bridge L i i 1 31' A Although I believe there might be some opportunity to shorten the overall bridge length, at this point in the project it would be best to assume the new bridge will be the same length as the existing bridge (approximately 178') and the same total width would be 47 5' This bridge could easily be widened in the future if traffic demands were sufficiently increased Page 1 of 2 COUNCIL AGENDA ITEM NO39 m RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY, OF GRAND TERRACE, CALIFORNIA, AUTHORIZING PARTICIPATION WITH THE CITY OF COLTON IN THE REPLACEMENT OF THE BARTON ROAD OVERHEAD BRIDGE PROJECT (OH54C-0379) WHEREAS, the City of Grand Terrace desires to participate with the City of Colton in the replacement of the Barton Road Overhead Bridge (OH54C-0379), and WHEREAS, the funding for said replacem=t will be 8T/o Highway Bridge Replacement and Rehabilitation (H B RR), 10%o City of Grand Terrace and 10% City of Colton, and _ WHEREAS, an additional retrofit credit of $244,000 00 will be available if this replacement is accomplished in an expedient time frame, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Grand Terrace hereby directs the City Manager to meet with the the City of Colton to draft an agreement to accomplish this task BE IT FURTHER RESOLVED that said agreement shall be submitted to the City Council of Grand Terrace and the City Council of the City of Colton for approval PASSED, APPROVED AND ADOPTED this 18tH day of February; 1998_ ATTEST I C D- - City Clerk of the City of Grand Terrace and Mayor of the City of Grand Terrace and of the of the City Council thereof City Council thereof , _ I, Brenda Stanfill, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a special meeting of the City Council of the City of Grand Terrace held on the 18th day of February,1999, by the following vote 1 - fZ' AYES NOES ABSENT ABSTAIN i ld Page 2 ak 3 l ISCUSSIONS It was generally agreed that there are three remedies that he cities of Colton and Grand Terrace should consider. LAN A. Retrofit the existing structure using $244,000.00 vaxlable by the Federal and State program. B. Use the $244,000.00 available with 80% bridge - .cement funds to construct a new bridge with two twelve lanes and two eight foot shoulders, 40, total. - LAN C. Use the $244,000.00 with 80% bridge replacement funds nd construct a bridge with four 12, lanes and two four foot houlders, 56' total. Plan A would prevent a collapse of the existing bridge using a seismic event by improving foundations and structural omponents. This would provide short-term public safety rotection but would not improve the unsafe walkway, the xisti.ng roadway safety considerations (24, overall width), and e would still have a 70 year old bridge that should be eclaced. b 3. Plan B would provide a state of the art designed bridge that would accommodate present and future traffic needs. It ould include a five foot pedestrian walkway on the south -side. would rova.de a four lane bridge consi.stent-with= 4 . Plan C P he Grand Terrace General Plan for ultimate improvement-:�9» A consensus of opinion focused on Plan B with the following observations. The bridge should be replaced for public safety considerations and Plan B would be the simplest, quickest, most economical and most practical from a design, right of way, and construction point of view. It was also noted that if future traffic demands required, the bridge could be widened. It was concluded by consensus that we should recommend to the Cities of Colton and Grand Terrace that they enter into an agreement to replace the existing structure with a two lane bridge according to Plan B. I further recommend the Cities authorize the preparation of prelims nary engineering and cost estimates. call me if you have any questions. 22795 Barton Road Grand Terrace California i92313-5295 9vic Center (909) 824-6621 Fax(90) 783-7629 Fax (909)783-2600 Byron i Matteson Y- Buchanan r ProTempme Herman Hilkey inn Smgley . ee Ann Garcia J Schwab Gty Mang FROM: DATE: n t Page 1 of 3 MEMORANDUM Thomas J. Schwab, City Manager Grand Terrace City Council rrl�?i��l 0�7 ; __ _ u ^ SAFET,Y — - - William H. Addington, City Engineer /-de-v";7 September 30, 1997 SUBJECT: A strategy for replacement of West Barton Road overhead bridge OH(54C-0379) As you know, for the past year the City of Grand Terrace and the State of California Department of Transportation have been cooperating in the, Preliminary Engineering phase of the Seismic Retrofit for the West Barton Road overhead bridge. The State of California Department of Transportation, through its consultant HNTB Corporation, provided a seismic retrofit evaluation and issued a Final Seismic Retrofit Strategy Report dated June 2, 1997. This report concludes that retrofit construction estimated to cost $244,000.00 would be required to prevent collapse of this structure during a significant seismic event. Since the physical location of the bridge is shared by the cities of Colton and Grand Terrace, we have discussed the alternatives with John Hutton, City of Colton, Director of Public Works, and Glen Wilson, City of Colton, C3.ty Engineer, as well as officials of Caltrans Local Assistance Department. V- . There is a consensus of opinion that we should replace the existing structure with a new bridge which would have two 12, lanes, two 8' shoulders, two barriers that would be 1.751, and a 4' walkway for a total of 47.51. 0 < z I N Page 3 of ' 3 I� IMATED TIME FRAME _OF EVENTS n the City Councils of Colton and Grand Terrace approve the ject we will seek official pro3ect authorization from trans. When that authorization is received, I estimate 12 the will be required for completion of plans and eight itional months for completion of the construction. cma i 1 Page 2 of 2 5 -QUESTION Will the information requested be available to the City Council by February2 Yes - - 6- A rough draft agreement between the two cities can be prepared at any time WHA/cma December 3, 1997 Thomas J Schwab, City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313-5295 Re Barton Road Bndge Replacement Project Dear Mr Schwab 4 _-i..G SAFETY Please find attached the City of Colton's Council Agenda for the December 16, 1997 Council meeting, presenting the annual update of the City's 5 Year/20 Year Measure I Capital Improvement Expenditure Program Subject to Council Approval that evening and if no major changes being presented by st4 the subject project should be in a position of possible funding, by Measure I Funds Therefore, our tentative agreed -to -share should occur shortly after the V of the New Year Assuming all goes well, it may be good time to start forming the optlme for the J P.A. ors, other necessary project agreement as maybe required for the H B B R funding portion -of the project. Here's to a successful project, and if you have any questions please feel free to contact me Y utton, rks Duector JCH djp Cc Bill Addington, City Engineer, City of Grand Terrace Glen Wilson, City Engineer, City of Colton Attachment 2 Agenda Report Memo from Bill Addington 11/4/97 Civic CENTER 6W N lA CADENA OWE COIiOR CAUFORNIA 92324 Mg) 370 5C60 Mg) 370.5192 FAX 0 A 1NAIUW%a11VJVJ City of Colton Generai Plan Circulation Element currently identifies proposed rovements of the City Street System for next twenty years Implementation of these ments is dependent on rates of development and the availability of funding from variety of sources, including Measure I funds Current emphasis is placed on street apacity improvements to accommodate growing traffic volumes as identified in -the - ive Year Measure I Plan Colton is a mature City vAth an extensive existing road \ ri ystem Pavement management programs are currently implemented to protect this sizable investment. As the City of Colton nears build -out, estimated near the year 2025, roadways constructed with Measure I Funds will also experience a growing need Lr protective maintenance Over the next twenty years, the City of Colton will substantially increase the allocation of Measure I Funds for rehabilitation and F 3 - j r reconstruction of these existing facilities t f Attachments City of Colton General Plan Circulation Element Update Street Cross Sections Typical Street Cross Sections EXHIBIT B I k r; 4 t F CITY, OF COLTON MEASURE 1 FIVE YEAR PLAN 1997/2002 STREET LIMITS IMPROVEMENT - COST 1997/98 Barton over head Bridge at AT4612'' S'PiP)C 1997198 Park and Ride 19917/98 Reche Canyon Road 1997/98 South Mt Vernon Bridge 199, /98 Agua Mansa Road 1 1 1 1 Bridge replacement $ 250,000 00 Engineering and $ _ 140.000 00 Construction Missing link curb & gutter $ 58,166 00 Engineering Engineering, Admin And $ 130,000 00 Bridge reconstruction Construction $ 61,354 00 South Mt. Vernon Avenue Rehabilitation of roadway $ 50,000 00 Washington to Terrace Raod Engineering Subtotal for 1997/1998 $ 689,520 00 Rancho Avenue Remove angle point $ 55,000 00 ('M" and 3rd Street Engineering & construction Reche Canyon Construction $ 403,000 00 (Missing link curb and gutter) Subtotal for 199&1999 $ 458,000 00 Calton Avenue Road widening 8 255,000 00 (Mt Vernon to City limits) construction Mill Street bridge Add two lanes $ 100.000 00 (Maryland to Bordwell) Engineering Subtotal for 1999/2000 $ 355000001 Five Year 20 Year Transportation for 1997/98 EXHIBIT A 1 Page 1 ctTr r t' t at Community and Economic Development Department CRA ITEM () COUNCIL ITEM (J) MEETING DATE. FEBRUARY 18, I"g, 3 FUNDING REQUIRED NO FUNDING REQUIRED X SUBJECT GIS Program/Division Progress Report RECOMMENDATION Accept and file The Geographic Information System (GIS) Division of the Community and Economic Development Department, was established last year in order to coordinate, develop and implement GIS technology Our GIS Division has made considerable progress to date, and we report that we have successfully recruited two interns to help us kick off the GIS Division We have hued one paid intern, Daniel Nove, who is a Geography major We are also in the process-of-� negotiating a volunteer position with James Mullms who has a background in civil engineering - Both are excellent recruits with plenty of enthusiasm and initiative, and their work is already underway According to field experts, interns working together will learn more In turn, they will be more producrive and more committed to our program - Overall goals, both long and short term, have also been established for the GIS Division and the interns as per Attachment A of this report The Program will consist of the following categories A) Short Term (6- 12 months) Tasks, B) Reportmg/Liaison and Training Requirements, C) Ongomg Projects, and D) GIS Analysis Project. The work has already begun towards these goals and projects In order to fully implement our GIS Program, we need to request a budget adjustment directly related to GIS functions Our previous budget request for the GIS Division included several department's requests for multi -purpose equipment. This time, requests are specific for GIS purposes While mid -year budget adjustments will be discussed under a different item by the Finance Director, we are taking this opportunity to request your support for the following • Reallocation of approximately 1/2 of current $9,000 00 GIS budget to pay for a new computer, two data lines to connect the GIS office to the network and minor software All experts say that we have been able to do within one year and with very little resources what other cities have taken ten years and several thousand dollars to do This will benefit all departments via automation of procedures, project indexing, mapping, GIS analysis, more cost- efficient services, and ultimately, the most benefits will be for our "customers" - the residents and businesses of Grand Terrace 22795 Barton Road • Grand Terrace, California 92313-52V0V ftW d&oA REM NO3. 14 t 1. } k GIS PROGRAM A: Short Term - 6 to 12 month tasks (Completion of tasks currently under development) 1. DIop Needs Assessment Matrix Interview with all department heads and senior staff to determine which data bases are priority to most departments and to allow understanding of departmental procedures that could be accomplished via AmView to save time and money (All depts ) 2 Harrdmux Coordination and Data Securing • Coordinate installation of GIS station #1 to GIS office upstairs and installation of data Imes to connect GIS station #1 with #2 at Virgin's office via network with plotter ArcView license #3 is John's computer (B&S/PW/H and CEDD) • Develop a file system on the network for accessing all file information and for use by tha vanous departments Ensure original data is secured. Set standard/basic rules for data access, input and alteration. I e City of Ontario manual (Finance) • Coordinate with Brent Rolf at County for standard procedures and storage of new data for quarterly data updates (S B County GIMS) 3 Development of a City location map for Economic Development articles.* (CM & CEDD) 4 Update City ,Zoning and Land Use Map* (CEDD) 5 Correct property owners data by incorporating the sewer address data as applicable to streamline public noticing procedures (CEDD) 6 Develop a City Base map with major street names and landmarks at the quality level of a Thomas Brothers type map GIS layers/data bases can later be shown on top of this map (All depts ) 7 Development of ArcView Application to allow Department Heads use of data bases in an easy format. (All depts ) 8 Provide assistance and technical direction to Building and Safety/Public Works/Housing Intern on the input of data on Auto Cad sewer map and mdex/cataloging of street improvement plans to ensure future compatibility with ArcView/GIS (B&S/PW/H) tin. 9. Provide assistance to Community Services secretary for input of sign and V pavement conditions data bases and code enforcement officer; to ensure future compatibility with ArcVnew/GIS Additional help may be provided by volunteer Inters solely available for weekend work on data input upon request of lead GIS intern. (CS) 10 Provide assistance to Finance, City Clerk and other departments on small GIS projects (2 or 3 hour tasks) they may request. (All depts ) 11 Develop a procedures manual to create a uniform system that each department must follow in contributing and using the GIS system RReRQrtinyJLiaison and Training Requirements • Provide CEDD bi-weekly reports at staff meeting to bring staff up to date with GIS development - - - ATTACHMENT A a TOME-k Community Services Department Staff Report COUNCIL ITEM () MEETING DATE February 18, 1998 SUBJECT PEDESTRIAN PUSHBUTTON RETROFIT PROJECT NOTICE OF COMPLETION NO FUNDING REQUIRED BACKGROUND: In October, 1997, the City Council awarded a contract to PEEK Traffic/Signal Maintenance in the amount of $2,200 for the retrofit of all City Pedestrian Pushbuttons throughout the City This project was a CDBG Project which is part of the City's ongoing compliance with the Americans with Disabilities Act The project was completed in December, 1997 and is ready for the filing of a Notice of Completion All work was done to standards and Staff is recommending approval RECOMMENDATION: That the City Council 1 Approve the completion of Project GTC-97-16, 2 Authorize the City Clerk to file a Notice of Completion on the Project FISCAL IWACT• Approval will allow Staff to submit the necessary forms the County of San Bernardino for reimbursement of the total project costs, $2,250 00 COUNCIL AGENDA ITEM N0.5 i CRY OF GRAND TERRACE' CITY OF GRAND TERRACE a CRIME PREVENTION COMMITTEE J A N 1 61998 Regular Meeting MINUTES coo" - - December 8,1997 — - -- -- — The Grand Terrace Crune Prevention Committee met for the regular meeting at the Senior Center Meeting was called to order at 6 00 p m by Chairperson, Phiilomene Spisak MEMBERS PRESENT were Phdomene Spisak, Chairperson, JOAnn Johnson, Dottie RaboM Robert Stewart, Dick Rollins and Jaclae Kiacz MEMBERS ABSENT - Bitsy Miller, Vice Chairperson (excused) and Mike Fasenmyer CITY STAFF/SHERIFF'S DEPT. - Tom Schwab, City Manager GUESTS PRESENT- None , AGENDA was approved MINUTES - Meeting of November 10, 1997 were approved Motion by Bob Stewart and Second by Jackie Kiacz PUBLIC COMMENT - None CORRESPONDENCE - None BUDGET -No change, leaving an ending balance of $11172 85 Report given by Dottie Raborn_ UNFINISHED BUSINESS A. Proposed Community Development Plan a Has gone to the Council B. WeTip Program a. On Council Agenda for November 1 lth. C. ID Cards a Notlung new has been determined D. Secunty lights on field at Dick Rollins Park a They are out, but they are on school property, but leave on agenda for next time BUSINESS - None A Summary of Law Enforcement Activity a Bitsy absent - no report b Graffiti on wall behind Cape Terrace not resolved B. AutoCad Program a Bitsy absent - no report COUNCIL AGENDA ITEM NObA 6 CO OF GRAND TERRACE HISTORICAL & CULTURAL ACTIVITIES COMMITTEE '" MINUTES FOR JANUARY 5, 1998 MEETING kJ A N 2 1998 CIIYWAK The meeting was called to order at 7 PM by Chairman Vi Gratson. Those present were Vi, Ann Petta, Colleen Edmundson, Hannah Laister, Pauline Grant, Brenda Stanfill, Shelly Rosenkild, and Judy McBride. The Secretary's minutes for December were read and approved on motion by Ann, seconded by Colleen. The Treasurer's report shows a balance in Petty Cash of 189.59 and Budget of $1211.32. OLD BUSINESS; Birthday Party: It was agreed that one half sheet cake w0%AJd be a� that is needed with all of the other desserts people bring. 6 pounds of ham was ample as all went and the turkey was good. We will have to come up with something special for the 20th year so all be thinking. School entertainment was suggested. The date for neat year will be December loth. so we must get on this project. All agreed that the decorations made by Judy and Shelly should be on each table. and also scatter boxes wrapped as presents about the tables. Art Show Flyers: These should be ready to be mailed with the March sewer bills. Ann would like the applications back to her by April 1. Shelly will make up more cards to be passed out at various locations and functions. Also have invitations made. Screen: Shelly needs measurements which Brenda will do for the screen to hide the kitchen which she will then inquire into. Judy and Shelly have written up items for the Art Show to be shown on cable. Colleen made a motion to go ahead with this, seconded by Ann. Interview Books: These should be returned. Lee Ann has one, Judy has one, Colleen has one, and there is one in storage. Colleen will work on the front show case with Dori. A discussion was held on what is art. Ann mentioned poetry. Shelly memtioned jewelry. If we can get new people. we may get new things. Vi will call the County Muesum. Brenda reported that Bonnie Henry cane in and said that Mary Alice Ahern has lots of old pictures. Vi will call her. Also, a map was received from Louella Buehl. The neat meeting will be February 2, 1998. The meeting was adjourned at 8:15 PM. Respectfu y ubmitted, COUNCIL AGENDA ITEM NOMX I� 1 Community Services Deplrtment -- Staff Report ---� COUNCIL ITEM () MEETING DATE February 18, 1998 SUBJECT CDBG FUNDING AWARDS- 1998-99 PROGRAM YEAR NO FUNDING REQUIRED BACKGROUND - The City of Grand Terrace is under contract with the County of San Bernardino Department of Economic and Community Development (ECD) who is responsible for the review and compliance of programs conducted within Grand Terrace This includes not only the conduct of the grant process, but the administration of project implementation and compliance The County has a process which follows the guidelines of HUD in requiring public hearings and input into the grant allocation process for these funds For Grand Terrace, this includes a public hearing, submittal of recommended projects to ECD who qualifies eligible programs, then returns those to the City for pnontization and funding Additionally, during the grant submittal process, outside agencies may submit projects directly to the County, however the final determination of the spending of the City allocation is with the City Council In December, 1997, the City Council held a public hearing and considered options for use of the City's Community Development Block Grant (CDBG) Program funds The City receives a total of $37,000 each year or which $5,550 00 (15 %) may be awarded for public service projects In 1997-98, the City funded the following projects 1 Rehabilitation of the Richard Rollins Park Restroom/ADA Improvements ($15,000) 2 Civic Center Elevator Retrofit/ADA Improvements- ($5,000 00) 3 Landscaping Improvements- Senior Park ($15,000) 4 Library Literacy Program ($4,500) 5 Senior Nutrition- Home Meal Program ($1,000) Tins amount totals $41,000 in awards for last year COUNgL AGENDA ITEM NO.b A 1998-99 CDBG Funding , Agenda Report- February 14 1998 Page 3 x 2 Establish a funding list of projects for the 1998-99 CDBG Funding Year 3 Authorize Staff to submit the Funding List to the County of San Bernardino Department of Economic and Community Development FISCAL EMPACT: The action will authorize the expenditure of 1998-99 CDBG Funds and potentially the Un-programmed Funds on account with the County of San Bernardino ATTACHMENTS: 1 Eligible Projects List 2 Applications- Available for Public Review in the City Clerk's Office 5 } San Bernardino County Department of Economic and Community Development COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 1998-99 CDBG PLAN CITY PROCEDURES FOR NOTIFYING THE COUNTY OF CDBG FUNDING RECOMMENDATIONS For the 1998-99 CDBG program, the following materials are provided to assist you in your efforts to prioritize project proposals for CDBG funding • All proposals eligible for CDBG funding are listed on the enclosure titled "Eligible Project Proposals " A copy of each eligible project proposal application is included for your use • The attached "City Needs Identification" list summarizes the needs presented at the community forum(s) held in your city and updated using information from prior project proposals and this year's project proposals • Proposals not eligible for CDBG funding, if any, are found on the enclosure titled "Project Proposals Ineligible " This latter listing is provided as information only Under the Citizens Participation Plan approved for the County's CDBG program, cities must review the eligible project proposals for funding consideration at an advertised public hearing In order to meet HUD's CDBG application submittal due date, your hearing should be held no later than February 27, 1998 After that date, we may be unable to include your City Council recommendations in the list of projects for Board of Supervisors approval Your City Council action must include the recommended CDBG funding amount for the selected project proposal The total City recommended CDBG funding amount for the selected project proposals cannot exceed your total allocation unless the City Council has reprogrammed prior year CDBG funds as part of the advertised public hearing The attached "Cooperating City Recommended Project List" form needs to be completed and returned to ECD immediately follo 'wing your City Council Hearing To avoid funding errors, each recommended project must be identified on the form according to the log number, proposal description and the funding amount approved by the City For your convenience, the form also provides a space to calculate the difference the recommended public service activities total and the 15% public service limit A copy of the City Council action must be sent to ECD at your earliest convenience All City CDBG funding recommendations received by March 2, 1998, will be presented to the Board of Supervisors for funding authorization under the 1998-99 CDBG application The public hearing for this presentation is tentatively scheduled for March 31, 1998 PLAN/98/98PROCED TXT 1/26/98/DUby City of Grand Terrace HOUSING AND COMMUNITY DEVELOPMENT NEEDS HOUSING NEEDS • Senior Citizen Housing Minor Home Repair COMMUNITY DEVELOPMENT NEEDS • Public Facility Needs Senior Center (improvements to existing) Parking Facilities Civic Center ADA Improvements • Public Service Needs - Substance Abuse Services - Health Services - Senior Services - Youth Services - Transportation Services - Child Care Services - Handicapped Services - Domestic Violence Services - Literacy Services - School Crossing Guards - Homeless Shelter Services - Immigration Services - Legal Mediation Services • Handicapped Accessibility Needs Removal of Architectural Barriers - Crosswalk Signal Buttons, Park Restrooms • Other Community Development Needs Code Enforcement 1/26/98 4 29 43 PM San Bernardino County Page 42 ELIGIBLE Proposals Department of Economic and Community Development ELIGIBLE Proposals Grand Terrace 1998-99 CDBG Proposals Log Nbr Prime Area/Applicant Proposed Protect Description Comments Allocation Source Reauested This area onl 24022 Multi -District Acquisition and rehabilitation of None 320 Second District $74,900 $26,750 Lady'B" Ranch, Inc property to house Lady'B" Ranch 330Third District $74,900 Don Browning, Ranch Operations facility 340 Fourth District $74,900 (760) 247-5894 350 Fifth District $74,900 310 First District $74,900 106 Grand Terrace $26,750 101 Adelanto $26,750 102 Barstow $26,750 115 Big Bear Lake $26,750 104 Colton $26,750 123 Town of Yucca Valley $26,750 118 Highland $26,750 107 Loma Linda $26,750 108 Montclair $26,750 109 Needles $26,750 111 Redlands $26,750 119 Twentynine Palms $26,750 122 Yucaipa $26,750 124 Chino Hills $26,750 TOTAL $749,000 24034 Grand Terrace Grand Terrace Branch Library Ed Kieczykowski, County Librarian Continuation of Literacy Education at Grand Terrace Branch Library Public Service Limited to illiterate persons 106 Grand Terrace TOTAL $4,500 $4,500 $4,500 24056 Multi -District Continuation of education and dispute Public Service Would 340 Fourth District $25,000 $2,000 Mobilehome Housing Solutions, Inc resolution services - Mobilehome require documentation of 310 First District $11,535 (MHSI) Housing Solutions 51 % minimum low/mod 350 Fifth District $10,000 Betty Davidow, Program Admin clientele Benefit area 330Third District $10,000 (909) 467-9674 described includes portions 118 Highland $8,100 of all five Supervisorial 108 Montclair $3,000 _ Districts 106 Grand Terrace $2,000 TOTAL $69,635 1/26/98 4 29 44 PM San Bernardino Countv Page 44 ELIGIBLE Proposals Department of Economic and Community Development ELIGIBLE Proposals Grand Terrace 1998-99 CDBG Proposals Log Nbr Prime Area/Applicant Proposed Protect Description Comments Allocation Source Requested This area only 24072 Multi -District Continuation of a cultural education Public Service Would 310 First District $4,300 $717 Fontana Native Amer Indian Ctr , Inc program - Fontana Native Americans require documentation of at 320 Second District $1,433 Carol Ray, Executive Director least 5 1 % low/mod clientele 330 Third District $717 (909) 823-6150 for eligibility 123 Town of Yucca Valley $717 122 Yucaipa $717 119 Twentynine Palms $717 108 Montclair $717 107 Loma Linda $717 118 Highland $717 106 Grand Terrace $717 A F r 104 Colton $717 102 Barstow $717 101 Adelanto $717 340 Fourth District $717 350 Fifth District $713 TOTAL $15,050 24073 Multi -District Removal and disposal of abandoned or Public Service Limited to 310 First District $27,000 $3,000 San Bernardino County Fire Department dumped hazardous substances - SB target areas 330Third District $11,000 Gary Boyles, Deputy Chief County Fire Department 320 Second District $8,000 (909) 387-5372 350 Fifth District $5,000 101 Adelanto $5,000 102 Barstow $5,000 106 Grand Terrace $3,000 340 Fourth District $3,000 115 Big Bear Lake $3,000 104 Colton $3,000 123 Town of Yucca Valley $3,000 118 Highland $3,000 107 Loma Linda $3,000 108 Montclair $3,000 109 Needles $3,000 111 Redlands $3,000 119 Twentynine Palms $3,000 122 Yucaipa $3,000 124 Chino Hills $3,000 TOTAL. $100,000 1/26/98 4 29 45 PM San Bernardino County Page 46 ELIGIBLE -Proposals Department of Economic and Community Development ELIGIBLE Proposals Grand Terrace 1998-99 CDBG Proposals Log Nbr Prune Area/Applicant Proposed Protect Description Comments Allocation Source Requested This area only 24116 Multi -District Reconstruction of Business Incubator Eligibility is subject to City I I I Redlands $50,000 $10,000 Inland Valley Development Agency facility - Inland Valley Development of San Bernardino funding 104 Colton $32,000 John O'Brien, Incubator Manager Agency participation 118 Highland $29,000 (909) 382-0065 122 Yucaipa $27,000 107 Loma Linda $22,000 330 Third District $15,000 106 Grand Terrace $10,000 350 Fifth District $7,500 320 Second District $7,500 TOTAL $200,000 24117 Multi-Distnct At-nsk youth counseling services - Public Service Income 320 Second District $4,148 $4,142 Family Service Agency of San Family Service Agency of San quahfying Minimum 51% 108 Montclair $4,142 Bernardino Bernardino low/mod clientele 107 Loma Linda $4,142 Jeff Johnson, President/CEO 118 Highland $4,142 (909) 886-6737 106 Grand Terrace $4,142` 104 Colton $4,142 124 Chino Hills $4,142 TOTAL $29,000 24118 Multi -District Continuation of literacy & education Public Service Income 107 Loma Linda $4,500 $4,500 Adopt -A -Bike enhancement program for at-nsk qualifying Minimum 51 % 118 Highland $4,500 Charles R Seymour, Director youth - Adopt-A-Bike/Computer low/mod clientele 106 Grand Terrace $4,500 (909) 888-1695 104 Colton $4,500 350 Fifth District $4,000 TOTAL $22,000 24126 Multi -District "Shopping 4 Seniors" grocery delivery Public Service 122 Yucaipa $7,800 $600 Elder Citizen Protection Services, Inc for seniors and disabled - Elder Citizen I I I Redlands $3,800 TraJan Green, Chairman of the Board & Protection Services 118 Highland $3,600 CEO � 07 Loma Linda $2,400 (909) 799-7327 104Colton $1,800 106 Grand Terrace $600 TOTAL $20,000 1/26/98 4 29 46 PM San Bernardino County Page 48 ELTGIBLE-Proposa s Department of Economic and Community Development ELIGIBLE Proposals Grand Terrace 1998-99 CDBG Proposals Log Nbr Prune Area/Applicant Proposed Protect Description Comments Allocation Source Requested This area only 24144 Countywide Expansion of home delivered meals and Public Service Limited to 124 Chino Hills $20,000 $1,850 Department of Aging and Adult congregate meal program to Senior Senior Citizens throughout 228 Crestline $20,000 Services Centers countywide - DAAS the County of San 219 Phelan Area $20,000 Mickey Gallivan, Assistant to Director, Bernardino 209 Hinkley $20,000 DAAS 115 Big Bear Lake $15,000 (909) 387-2404 229 Joshua Tree $7,419 235 Johnson Valley $7,419 109 Needles $5,565 212 Lucerne Valley $5,565 119 Twentymne Palms $4,637 123 Town of Yucca Valley $4,313 102 Barstow $3,700 104 Colton $3,700 _ 101 Adelanto $3,700 221 Searles Valley $3,700 122 Yucaipa $3,000 215 Muscoy $2,782 111 Redlands $2,782 108 Montclair $2,782 107 Loma Linda $2,782 230 Running Springs $2,782 247 West Fontana $1,855 213 Mentone $1,854 243 South Montclair $1,854 118 Highland $1,850 106 Grand Terrace $1,850 232 Big River $927 242 Oro Grande $927 TOTAL $172,745 C , 1/26/98 4 29 47 PM San_Bernardino-County Page-50 ELIGIBLE Proposals Department of Economic and Community Development ELIGIBLE Proposals Grand Terrace 1998-99 CDBG Proposals Log Nbr Prime Area/Applicant Proposed Protect Description Comments Allocation Source Requested This area onl 24146 Multi -District Retired Sr Volunteer program to Public Service Would be 232 Big River $3,544 $709 Department of Aging and Adult coordinate and expand home -delivered limited to Senior Citizens 229 Joshua Tree $2,835 Services meal program for Srs - DAAS To provide health 235 Johnson Valley $2,835 Mickey Gallivan, Assistant to Director, enrichment services for the 123 Town of Yucca Valley $2,835 DAAS elderly - homebound 109 Needles $2,126 (909) 387-2404 212 Lucerne Valley $2,126 115 Big Bear Lake $1,772 119 Twentymne Palms $1,772 228 Crestline $1,418 219 Phelan Area $1,418 102 Barstow $1,417 104 Colton $1,417 101 Adelanto $1,417 221 Searles Valley $1,417 230 Running Springs $1,063 - 108 Montclair $1,063 215 Muscoy $1,063 209 Hinkley $1,063 106 Grand Terrace $709 247 West Fontana $709 243 South Montclair $709 124 Chino Hills $357 242 Oro Grande $355 TOTAL $35,440 1/26198 4 29 47 PM San_B-o rnardino_County Page 52 ELIGIBLE Proposals Department of Economic and Community Development ELIGIBLE Proposals Grand Terrace 1998-99 CDBG Proposals Log Nbr Prime Area/Applicant Proposed Protect Description Comments Allocation Source Requested This area onl 24293 Multi -District Continuation of emergency Public Service Would be 330 Third District $800 $200 Rolling Start, Inc communication services for the limited to serving elderly or 310 First District $700 Don Vigil, Executive Director elderly - Rolling Start disabled persons 320 Second District $600 (909) 884-2129 118 Highland $600 350 Fifth District $600 111 Redlands $500 104 Colton $400 122 Yucaipa $400 108 Montclair $400 107 Loma Linda $400 123 Town of Yucca Valley $400 340 Fourth District $400 101 Adelanto $300 124 Chino Hills $300 109 Needles $300 119 Twentynine Palms $300 102 Barstow $200 115 Big Bear Lake $200 106 Grand Terrace $200 TOTAL $8,000 24332 Grand Terrace Construction of passive park - Grand This is additional funding to 106 Grand Ten -ace $25,000 $25,000 City of Grand Terrace Terrace Senior Center/Petta Park project #106-23701/1596 TOTAL $25,000 John W Donlevy, Jr , Assistant City Manager -- 24333 Grand Terrace Civic Center ADA rehab to include None 106 Grand Terrace $6,000 $6,000 City of Grand Terrace ramp construction and door handle TOTAL $6,000 John W Donlevy, Jr, Assistant City replacement - City / Grand Terr Manager 24334 Grand Terrace Construction of an addition to the None 106 Grand Terrace $77,000 $77,000 City of Grand Terrace Grand Terrace Senior Center TOTAL $77,000 John W Donlevy, Jr, Assistant City Manager City Manager's Department STAFF REPORT COUNCIL ITEM (XX) MEETING DATE February 18, 1998 SUBJECT Fire Service Delivery Options for the City of Grand Terrace NO FUNDING REQUIRED XX The City of Grand Terrace is currently provided fire service through County Service Area 38 (CSA 38), a fire protection special district From incorporation to the current date, fire protection in CSA 38 has been provided by contract with the California Department for Forestry (CDF) This arrangement has worked well for the areas within CSA 38 Several years ago, a grand jury report determined that the overall fire protection system provided by the County had much duplication and that an effort should be made to consolidate County fire operations Subsequent to that time, the County Fire Department, winch provides service to County areas, and CSA 38, winch provides service by contract with CDF, began to study a consolidation effort In the beginning, there was adequate cooperation between the two agencies, as it was unknown whether the consolidation would be completed entirely under a CDF arrangement, as Riverside County uses, or by a County fire -led operation, like the one used in Orange County Approximately two years ago, the County Board of Supervisors decided that the consolidation would be done under the County fire division Initially, the effort was made to consolidate in areas where obvious savings could be made, such as vehicle maintenance, warehousing, dispatch and fire planning It was initially intended to leave fie suppression as a separate operation, maintaining the efficiencies of the CDF fie suppression services, particularly in areas where wild land fie protection requirements could be utilized to provide service through the wild land fie season, with CSA 38 only paying for fie service costs the remainder of time that excluded the wild land fie season The efforts to consolidate the administrative functions were fairly unsuccessful, mostly due to a lack of cooperation among the two agencies, as it was perceived by CDF that the administrative consolidation would not work without guttmg the CDF administrative responsibilities I believe that it was out of frustration at that point that the County Board of Supervisors followed the recommendation of County fire staff and began an effort to consolidate all fie service, including fire suppression, under the County When the Board decision was officially made to consolidate under a County system, the cities served under CSA 38 began to heavily resist the move by the County The three cities of Grand Terrace, Highland and Yucaipa analyzed the County study that purported annual savings of $1 million through consolidation The cities questioned the validity of the savings, particularly the proposed two -tiered salary system in winch County firefighters under CSA 38 operations would be paid on a lower salary tier than the County firefighters working at County fie stations COUNCIL AGENDA ITEM NM7A Staff Report - Fire Service Delivery Options February 18, 1998 Page 3 As you can see on Table 1, the City of Grand Terrace currently contributes $445,000 in revenue, $307,000 of which is Community Redevelopment Agency (CRA) pass -through funding The following table indicates the estimated cost of fire protection for the 1995/96 fiscal year Table 2* 1995/96 Fire Protection Costs Estimated for the East Valley Service Area 1 Service Area Direct Indirect Total Grand Terrace $442,032 $193,315 $637,347 Highland $1,356,310 $457,899 $1,814,209 Yucaipa $1,365,231 $479,968 $1,845,199 $3,165,573 $1,231,768 $4,296,755 Cities Subtotal Unincorporated Areas $528,431 $568,370 $1,097,091 Grand Total $3,694,004 $1,800,138 $5,393,845 * Data derived from a draft report The final report version may change slightly As you can see by comparing the two tables, the City of Grand Terrace currently receives approximately $192,000 more in services than we contribute in revenue The City of Highland produces approximately $90,000 less revenue than services, and Yucaipa produces approximately $232,000 less revenue than expenses Only the County's unincorporated areas generate nearly sufficient revenue to cover expenditures Overall, the County Service Area requires approximately $500,000 annually from fund balances to operate Consolidated County System (status quo) This option would require no action on the part of the cities and would become effective at the end of this year The City would automatically come under County fire protection with CSA 38 This option initially would provide adequate service and maintain the current service level for a short period of time due to the current deficit in revenue versus expenses for Grand Terrace At some point, the County Service Areas may be forced to either reduce services or generate City contributions to maintain the level of services 2 Create the East Valley lore Protection District Under this option, the three cities and the unincorporated County areas would withdraw from CSA 38 with the approval of LAFCO and, with voter approval, create the East Valley Fire Protection District The cities and the County areas, through a detachment from CSA 38, would be entitled not to the revenue generated within these areas, but to the amount of expenses currently being paid by the County for services in the areas to be detached For Grand Terrace, this would mean that the portion allocated to Grand Terrace within the District to provide fire services would be the fire protection costs of $637,000, rather than the present i Staff Report - Fire Service Delivery Options February 18, 1998 Page 5 I Based on the study, it is anticipated that revenue will be sufficient to provide fire service within the District However, revenues and expenses are very closely matched, and much would rely on the negotiated revenues that the County would be required to give to the District as revenue It is anticipated that the District would be governed by a seven -member board, with two members each from Highland and Yucaipa, one member from Grand Terrace and one to two members appointed by the Board of Supervisors to represent the unincorporated areas The County representatives may be elected Board of Supervisors or citizens appointed at large, depending on how the Board would structure their representation Staff Recommends that Council: 1. Receive and accept the Davis Company )Hire Options Report. 2. Direct staff to move forward, in conjunction with the cities of Highland and Yucaipa, to form the East Valley Fire Protection District and withdraw from County Service Area 38. TS yjm %ry STAFFREPORT CITY MANAGERS DEPARTMENT CRA ITEM ( ) COUNCIL ITEM CXXO MEETING DATE February 18, 1998 SUBJECT MEMO OF UNDERSTANDING -- U S FISH AND WILDLIFE SERVICE FUNDING REQUIRED NO FUNDING REQUIRED XX In 1995, a Memorandum of Understanding (MOU) was signed to prepare a Multi -Species Habitat Conservation Plan (MSHCP) for the San Bernardino Valley The plan has been at a standstill due to a lack of funds The County recently received $400,000 from the National Fish and Wildlife Foundation and the U S Department of the Interior, which will allow the County to proceed with the biological and land use data collection work that is to be done This amount is not enough to complete the project, but it will be a start The current version of the MOU terminated December 31, 1997 The attached version is for the new target date for final approval of the plan with the new termination date, which is December 31, 2000 As one of the cites affected by this MOU, our responsibility will be to provide pertinent information that We have for our junsdiction and to have a contact person to coordinate information to the County This contact person is Patrizia Materassi, Director of Community and Economic Development It will be this person's responsibility to assist the County in providing data about our area, technical assistance and plan preparation for funding Staff feels that we should join with the other cites and support the preservation of wildlife and plant species that is relevant to our valley STAFF RECOMMENDS THAT COUNCIL APPROVE AND THE MAYOR SIGN THE ATTACHED MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE U S FISH AND WILDLIFE SERVICE, THE CALIFORNIA DEPARTMENT OF FISH AND GAME, THE COUNTY OF SAN BERNARDINO, THE FIFTEEN AFFECTED CITIES IN SOUTHWESTERN SAN BERNARDINO COUNTY AND ADDITIONAL UNDERSIGNED PARTICIPATING AGENCIES FOR THE PURPOSE OF DEVELOPING AND IMPLEMENTING A HABITAT CONSERVATION PLAN TO CONSERVE WILDLIFE AND PLANT SPECIES OF CONCERN IN THE SAN BERNARDINO VALLEY COUNCIL AGENDA ITEM NO.� MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE ', U S FISH AND WILDLIFE SERVICE, THE CALIFORNIA DEPARTMENT OF FISH AND GAME, THE COUNTY OF SAN BERNARDINO, THE FIFTEEN AFFECTED CITIES IN SOUTHWESTERN SAN BERNARDINO COUNTY AND ADDITIONAL UNDERSIGNED PARTICIPATING AGENCIES FOR THE PURPOSE OF DEVELOPING AND IMPLEMENTING A HABITAT CONSERVATION PLAN TO CONSERVE WILDLIFE AND PLANT SPECIES OF CONCERN IN THE SAN BERNARDINO VALLEY his Memorandum of Understanding (Memorandum) is made and entered into as of the date of signature by and among the County of San Bernardino and the undersigned cities, state and federal agencies and other participating local agencies and public utilities The signatones collectively are referred to as the "Participating Agencies " The Participating Agencies for the purposes of this Memorandum are public utilities and those agencies that have local land use authority, are self-governing local agencies or are state or federal agencies with land management authority and/or jurisdiction over plant and animal species and natural habitats which are the subject of the Habitat Conservation Plan WHEREAS, the governmental Participating Agencies are among the local governments, self- �'loverning agencies, and state and federal agencies that have administrative responsibility or regulatory authority over lands within the planning area that are subject to Federal and State statutes including the Endangered Species Act of 1973 (ESA), as amended, the California Endangered Species Act of 1984 (CESA), the National Environmental Policy Act (NEPA), the California Environmental Quality Act (CEQA), the Federal Migratory Bird'reaty Act, the - �Iiederal Fish and Wildlife Coordination Act, the California Natural Community Conservation Planning Act, state planning and zoning laws, and local ordinances, and, iEREAS, these statutes direct the U S Fish and Wildlife Service ("Service") and the lifornia Department of Fish and Game ("Department") to conserve, protect, and enhance nt, fish, and wildlife species and their habitats from adverse effects resulting from public i private development and actions, and, WHEREAS, the various statutes and sources of authority under which the Participating 3encies function do not empower any individual agency to implement a comprehensive, ulti-agency program for long-term viability of species of concern, and, EREAS, the Participating Agencies recognize the need for comprehensive and rdinated protection of species of concern, and the need to integrate their responsibilities authorities in a coordinated manner to ensure successful, timely, and mutually beneficial )lution of issues involving species of concern, and, WHEREAS, the state and federal agencies participating in this Memorandum will ensure that their regulatory decisions and land use practices will comply with state and federal environmental and endangered species statutes and regulations and that their management actions will promote appropriate use and protection of sensitive biological areas under their junsdictions, and, MOU - Revised 12-8-97 1 r 21 Protection of Covered Species cies To conserve and protejt covered species and the ecosystems on which they depend in perpetuity within southwestern San Bernardino County pursuant to the ESA and CESA, and not preclude recovery of listed species 22 Provide Equity in Regulation To provide a comprehensive means to coordinate and standardize mitigation and compensation requirements so that public and private actions will be regulated equally and consistently, reducing delays, expenses, and regulatory duplication It is intended that the plan will eliminate uncertainty in developing private projects and will prescribe a system to ensure that the costs of compensation and mitigation are applied equitably to all 23, Reduce Cumulative Effects To prescribe mitigation measures for private development and agency actions to lessen or avoid cumulative impacts to the covered species and eliminate, whenever possible, case -by -case review of impacts of projects when consistent with the mitigation and compensation requirements prescribed by the plan 24 Incidental Take Permit To obtain the necessary permits or take authorizations from the Service and the Department to authorize the incidental take of listed species covered in the plan in connection with otherwise lawful activities within the area subject to the plan as provided by Section 10(a) of the ESA and Section 2081 of the CESA 25 Conservation (Pre -listing) Agreements The MSHCP is intended to provide for the long term preservation of covered species not currently listed as threatened or endangered pursuant to the ESA or CESA such that should they become listed, the Department and the Service shall, barring "unforeseen or extriordiriary" conditions, authorize incidental take for the species To accomplish this,- all non -listed species being considered under this plan will be treated as d they are already listed "Unforeseen or extraordinary" conditions shall be defined in the MSHCP and its Implementation Agreement, but such conditions, for the purposes of this MOU, are generally understood to be (1) environmental, demographic and/or genetic stochastic circumstances that were not and could not be anticipated during the preparation of the Plan, or (2) information developed during MSHCP implementation monitoring that identifies consequences of MSHCP implementation procedures that may jeopardize the continued existence of the species 26 Provide Oversiaht. Control Measures and Standards -of Success To establish a means in which the MSHCP will provide appropriate and successful methods of (1) reporting, (2) accounting audits, (3) funding (short and long term), (4) periodic and independent biological evaluation, and (5) opportunities for adequate public participation 1SHCP MOU - Revised 12-8-97 3 CESA by Incorporating "Pre -listing" commitments into the Agreement It is intended that the Agreement will be entered into by all Participating Agencies approving the conservation plan, and any private party having an obligation or role in implementing the conservation plan The Agreement will provide specific mitigation commitments for private parties and Public Agencies conducting otherwise lawful activities, and assurances by the Participating Agencies to prevent the imposition of inconsistent or overlapping mitigation/compensation requirements under any Federal, State, or local law 34 CEQA AND NEPA Compliance Concurrent with preparation and release of the draft and final plans, a joint environmental review document will be prepared and -released which will satisfy Federal and State requirements 35 Decision The acceptance of the plan, the CEQA and NEPA environmental documents and the Section 10(a) permit applications and the signing of an Implementation Agreement by the Service will result in the issuance of Section 10(a) permits, pursuant to Section 10(a) of the ESA, to the local agencies that are participants in the planning effort for the public and private lands involved The acceptance of the plan and the CEQA environmental documentation and the signing of an Implementation Agreement by the Department will result in the issuance of 2081 take authorizations for the covered species that are adequately protected by the plan pursuant to the CESA to local agencies that are participants in the plan for the public and private lands involved Other appropriate decision documents will be issued by the Participating Agencies 36 Implementation Following or concurrent with the issuance of the biological opinion, adoption of the plan, and receipt of the 10(a)-perrnits- and 2081 take authonzations, the signatories will revise their land use plans and policies to conform with the plan and the 10(a) permits and 2081 take authorizations or withdraw from the program Take authorizations may not be in effect until land use plans are amended Should any participant withdraw from the program, it may adversely affect the plan area and covered species list and therefore may require appropriate modifications of the plan The signatories will also ensure that future plans, policies, and actions will be in conformance with the plan and the Section 10(a) permits and 2081 take authorizations Should the need anse to amend the plan in accordance with established procedures due to new information or the development of more effective management prescriptions or techniques, such amendment will occur through a cooperative effort involving the agencies and the public in the southwestern San Bernardino County that are subject to 10(a) permits and 2081 take authorizations or biological opinions that may have already been issued 37 Conservation Strategy- The plan shall maximize the use of appropriate publicly -owned lands, comply with legally mandated conservation measures, and provide incentives for conservation of private lands (land acquisition, density transfers, land swaps, tax incentives, mitigation banks, etc) MSHCP MOU - Revised 12-8-97 5 coordination with the County The names, addresses, phone numbers and affiliations of these in, are set forth in Attachment C 43 Plan Conformance In order to be a permdtee, Participating Agencies will ensure that their land use plans and policies are revised to conform with the approved plan and the 10(a) permits and 2081 take authorizations, and any other applicable regional, state or federal resource management plans 44 Plan Preparation Funding Funding for this plan will come from a variety of sources — Participating Agency contributions, endowments from private or non-profit entities, matching grant programs such as offered by the National Fish and Wildlife Foundation, and other State and Federal funds such as those established by the California Natural Community Conservation Planning Act, the Intermodel Surface Transportation Efficiency Act (ISTEA), Traffic Management Environmental Enhancement (TMEE) program and Land and Water Conservation Fund program The Participating Agencies will also provide a fair share contribution to funding the plan preparation and implementation by allocating appropriate staff and support services 45 Proposed Schedule Signatories acknowledge that time is of the essence and hereby agree to make their best efforts to complete and obtain final approval of the plan by a target date of December 31, 2000 A timeline setting forth specific dates for the completion of each identified task necessary to complete the plan is contained in Attachment D 46 Environmental Compliance In recognition of the goal of achievmg the timely - preparation and approval of the plan, all Participating Agencies hereby agree that they will submit any and all comments on the appropriate environmental -documentation on a timely basis, unless otherwise provided by law 0 ROLE OF THE COUNTY e County of San Bernardino agrees to provide the following resources and to perform the lowing functions according to the funding mechanisms agreed to by the cities, local encies, county and other interested parties 51 Lead Agee. nT Act as lead agency for the plan As lead agency, the County will provide overall leadership and coordination among the Participating Agencies in the development of this plan This includes functioning as Local Lead Agency in complying with the CEQA in conjunction with the Department and coordinating NEPA compliance in coordination with the Service 52 Planning Team Personnel Provide the primary members of the planning team 53 Facilities Equipment and Support Provide office facilities to house the planning team and provide necessary support such as office machine supplies, etc The County also agrees to provide automated support, such as word processing and geographic information system products directly or through contracts MOU - Revised 12-8-97 7 e To assist in providing data pertaining to cOrrent or future development plans of individual projects during the preparation of the conservation plan, and to provide opportunities to minimize negative impacts upon long-term conservation planning and the viability of biological resources, and to assist to the preparation of the conservation plan and its ultimate implementation, the Participating Agencies will utilize the Interim Project Review Process, included as Attachment F, to consider the potential effects of individual projects on the MSHCP 63 Issuance of Section 10(a) Permits and 2081 Take Authorizations The Service and the Department agree to issue the required permits and take authorizations for listed species to the local agencies upon finding that the plan and permit/authorization -applications meet the criteria for issuance of an incidental take permit and authorization contained in Section 10(a)(2)(B) of the ESA and Section 2081 of the Public Resources Code for those species through the establishment of a preserve system that conserves adequate habitat and provides for the retention and management of such preserves in perpetuity The Service and the Department also agree to provide for expedited issuance of Section 10(a) permits and 2081 authorizations for Covered Species not currently listed pursuant to the ESA or CESA in the event that a non -listed covered species is listed in the future 64 Assurances to Plan Participants The approved plan shall provide assurances to Participating Agencies and landowners that if the plan is implemented as proposed, no additional land or financial compensation will be sought from them without their consent if "unforeseen" or "extraordinary" circumstances should arise with respect to either listed or unlisted species that are covered by the properly functioning plan It is understood that species not covered by the plan will not be afforded the same assurances as those that are covered , However, in the event that a species not addressed in the MSHCP is listed at some future date, the Service and the Department agree to use the MSHCP as a forum for addressing the conservation needs of the species as required by the ESA and CESA in the same manner that Covered Species have been addressed All Participating Agencies will make every attempt at accommodating the conservation requirements of the newly listed species within the existing conservation strategies and preserves of the MSHCP 71 Good Faith This Memorandum is entered into freely and in good faith by the signatory agencies Each agency affirms that execution of this document is within its legal purview and agrees to fulfill the role slated herein and any other tasks and responsibilities incumbent upon Participating Agencies All of the Participating Agencies by signature to this Memorandum agree to diligently pursue completion of the subject MSHCP and endorse consensus decisions of the Coordinating Committee as long as the proposed actions are within the statutory and regulatory ability of their respective agency 72 Interim Project Reviews and Approvals All Participating Agencies recognize that planning efforts undertaken pursuant to this Memorandum can be prolonged beyond anticipated planning schedules due to various unforeseen circumstances All MOU - Revised 12-8-97 9 IIN WITNESS WHEREOF, THE PARTIES HERETO have executed this Memorandum, on the i date(s) set forth below, as of the day and year first above written, Date Chair, San Bernardino County Board of Supervisors and Flood Control District San Bernardino, California Date Mayor, City of Chino Chino, California Date Mayor, City of Chino Hills Chino Hills, California Date Mayor, City of Colton Colton, California Date Mayor, City of Fontana Fontana, California Date Mayor, City of Grand Terrace Grand Terrace, California Date Mayor, City of Highland Highland, California CP MOU - Revised 12-8-97 11 Mayor, City of Yucaipa Yucaipa, California Field Supervisor, U S Fish and Wildlife Service Carlsbad Field Office California State Director, Bureau of Land Management District Engineer, U S Army Corps of Engineers Forest Supervisor, San Bernardino National Forest US Forest Service Date Date Date Date Date Date Director, California Department of Fish and Game Date Region Director, Southern California Edison Company Date District Manager, Southern California Gas Company Date Regional Director, Metropolitan Water District MOU - Revised 12-8-97 13 ATTACHMENT A BOUNDARIES OF THE HABITAT CONSERVATION PLAN The Habitat Conservation Plan for the San Bernardino Valley will encompass the area generally bounded by the county lines between San Bernardino County and Los Angeles, Orange and Riverside Counties on the west and south and the San ~Bernardino National Forest Boundary on the north and east A-1 Status Species Federal State Coast horned lizard FC2/FSS CSC Phrynosoma coronatum blainvillei San Bernardino ring-necked snake FC2/FSS Dadophis punctatus modestus Coastal rosy boa FC2/FSS Lichanura trivirgata rosafusca Coast patch -nosed snake FC2/FSS CSC Salvadora hexalipis vir ul ea Two -striped garter snake FC2/FSS Thamnophis hammondii Birds White-tailed kite CFP anus leucurus Northern harrier CFP Circus an us Sharp -shinned hawk FSS CSC Accipiter stnatus Cooper's Hawk FSS CSC Accipiter cooger i Ferruginous hawk FC2 CSC Buteo regalis Golden eagle CSC Aquila chrysaetos canadensis American peregrine falcon FIE SE Falco peregrinatus Prairie falcon FSS CSC Falco mexicanus B-2 Status Species Federal State San Diego black -tailed jackrabbit FC2 CSC Lepus californicus benne i Los Angeles pocket mouse FC2 CSC Perognathus longimembns brevinasus San Diego pocket mouse FC2 CSC Chaetodipus fallax fallax San Bernardino kangroo rat FC2 CSC Dipodomy- mernami parvus Southern grasshopper mouse FC2 CSC Onychomys torridus ramona San Diego desert woodrat FC2 CSC Neotoma lepida mtermedia M B-4 ' Status Family Species Federal State CNPS Many -stemmed dudleyea CRS FC2/FSS Dudleya multicaulis Santa Ana River woollystar PLM FE SE Enastrum densifolium sanctorum Hot Spring fimbristylis CYP FC3B 2 Fimbristylis thermalis California bedstraw RUB FC2 SR 1 B alium califomicum rip mum Los Angeles sunflower AST FC2 1A H li t us nuftallii arm ishii Smooth tarplant AST FC2 1 B Hemizonia punaens laevis Southern California black walnut JUG _ 4 Juglans califomica califomica Coulter's goldenfields AST FC2_ _ - - 1 B - Lasthenia glabrata coulten Robinson's peppergrass BRA 1 B Lepidiurn virgmicum robinsonii Ocellated Humbolt lily LIL FC2 4 iL Iwm humboldtu ocellatum Pansh's desert-thom SOL 2 Lyceum parishii Parish's bush mallow MLV FC2 1A Malacothamnus prishii Pringle's monardella LAM FC2 1A Monardella pnnglei California spineflower Mucronea califomica PLG 4 ATTACHMENT C LIST OF PARTICIPATING AGENCIES AND POINT OF CONTACT San Bernardino County Land Use Services Department Randy Scott, Planning Manager 385 N Arrowhead Ave, Third Floor San Bernardino, CA 92415-0182 (909) 387-4146 (909) 387-3223 (FAX) of Chino Community Development Department Chuck Coe, Director 13220 Central Avenue Chino, CA 91708 (909) 590-5520 (909) 591-6829 (FAX) City of Chino Hills Community Development Department Bruce Coleman, Director 2001 Grand Avenue Chino Hills, CA 91709-4869 (909) 590-1511 Ext 223 (909) 590-5646 (FAX) L 4� of Colton Community Development Department David Zamora, Director 650 North La Cadena Drive Colton, CA 92324-2893 (909) 370-5065 (909) 370-5154 (FAX) City of Fontana Community Development Department Frank Schuma, Director 8353 Sierra Avenue Fontana, CA 92334 (909) 350-6724 (909) 350-7691(FAX) City of Grand Terrace Community Development Department Patnzia Materassi, Director 22795 Barton Road Grand Terrace, CA 92313 (909) 824-6621 (909) 783-7629 (FAX) City of Highland Planning Department Steve Walker, City Planner 26985 East Base Line Avenue Highland, CA 92346 (909) 864-6861 Ext 215 (909) 862-3180 (FAX) City of Loma Linda Community Development Department Dan Smith, Director 25541 Barton Road Loma Linda, CA 92354 (909) 799-2830 (909) 799-2890 (FAX) City of Montclair Community Development Department Hal Fredencksen, City Planner 5111 Benito Street Montclair, CA 91763-0808 (909) 625-9431 (909) 621-1584 (FAX) City of Ontario Planning Department - - - - Jerry Blum, City Planner - - - - - - 303 East `B' Street, Civic Center Ontario, CA 91764 (909) 391-2506 (909) 391-0692 (FAX) City of Rancho Cucamonga Planning Department Brad Buller, City Planner 10500 Civic Center Drive Rancho Cucamonga, CA 91730 (909) 989-1851 (909) 948-1648 (FAX) City of Redlands Planning Department Jeff Shaw, Director 30 Cajon Street Redlands, CA 92373 (909) 798-7555 (909) 798-7503 (FAX) C-1 ATTACHMENT E x DEFINITIONS 1 Covered Species Plant and animal species which will be found adequately protected from extirpation by the implementation of the MSHCP, and meet issuance criteria for a 10(a) permit 2 Multi -Species Habitat Conservation Plan (MSHCP) A plan developed to allow incidental take of species as described in Section 10(a)(1)(B) of the federal Endangered Species Act of 1973 as amended 3 Implementing Agreements). A contract entered into by the Wildlife Agencies and a Local Jurisdiction in which the parties agree to implement the conditions and actions descnbed in a Multi -Species Habitat Conservation Plan 4 Listed Species Plant and animal species protected by listing as threatened or endangered species by one or both of the Federal and State Endangered Species Acts 5 Preserve System Area to be perpetually preserved for its habitat value through the coordinated implementation of the Multi -Species Habitat Conservation Plan 6 Public Land Land in the ownership or perpetual control of a local, State or federal government agency 7 Species of Concern Plant and animal species that are listed as-endangered,,,or --- - threatened pursuant to the Federal or State Endangered Species- Acts;ja _= - candidate species proposed to be listed pursuant to these acts, or rare species in the plan area 8 Take Authorization A term to describe the collective permits, authorizations, and agreements which will be issued by the Service or the Department to participating local jurisdiction permittees Take authorizations may be given by the Service and the Department (a) The Service may issue take authorizations under ESA Section 10(a)(1)(B), and Section 4(d) for the California gnatcatcher (b) The Department may issue take authorizations under California Fish and Game Code Sections 2081 for candidate, threatened, and endangered species, and Section 2835 for the NCCP Act of 1992 E-1 B Overview of the Process/Relationship to CEQA and NEPA The Service and the Department shall each identify a lead person for project review and meeting attendance The lead person for the County and each city shall be the Planning Director or the Planning Director's designee Other Participating Agency will be determined on an as -needed basis The Planning Director/designee or project proponent shall initiate consultation by notifying the designated representative of the Service and the Department of the need for a review meeting for one or several specified projects Where the project proponent is a private landowner/developer, the Planning Director for the lead agency shall also be notified Prior to the project review meeting, the Planning Director/designee or project proponent shall provide basic information (as delineated under "Procedures" below) to the Service and the Department For purposes of CEQA, the project review meeting and any related activities (site visits, follow-up correspondence etc) shall constitute a consultation pursuant to Public Resources Code §21080 3(A) If possible at the meeting, but otherwise in not more than 30 days following the meeting or such shorter period of time as shall be necessary to enable the lead agency to comply with Title 14 California Code of Regulations §15102, the Service and the Department shall provide input to the lead agency as to whether either agency believes the project may have the potential to preclude long-term preservation planning or impact the viability of a biological resource The Service and the Department shall also indicate specific issues which either believe should be addressed, suggest any studies they believe may be necessary to assess project impacts to specific biological resources, and propose any mitigation measures or project alternatives which they believe should be considered, which may include such incentives to land holders as density transfers, land swaps within the MSHCP area, "Debt for Nature" exchanges, tax incentives through gifts, donations and conservation easements, mitigation banks and purchase of affected property When either the Service or the Department identifies the potential for a project to preclude long-term preservation planning and that the project will have a significant impact on biological resources and identifies either project alternatives and/or mitigation measures, which are addressed in a Mitigated Negative Declaration or a Draft Environmental Impact Report, the lead agency/project proponent, the Service and the Department may agree to schedule an additional meeting to discuss the Negative Declaration or the Draft Environmental Impact Report within 30 days after the preparation and release of a Mitigated Negative Declaration and within 45 days after the preparation and release of a Draft Environmental Impact Report It is recognized that implementing the IPRG is a voluntary cooperative process and neither confers any authority not granted by existing planning and environmental laws, nor negates any authority so granted The IPRG is intended only to facilitate cooperation among the lead agencies, the resource agencies and project applicants to ensure timely review of projects which have the potential to preclude long term preservation planning and to facilitate the resolution of issues which might affect the successful preparation of the MSHCP F-2 CITY OF GRAND TERRACE CRA ITEM( ) AGENDA rrEM SUBJECT COUNCIL ITEM (X) MEETING DATE • February 18, 1998 MID YEAR BUDGET REVIEW AND ADJUSTMENTS -FY 97-98 FUNDING REQUIRED XX NO FUNDING REQUIRED City staff conducts an annual mid -year budget review to make any necessary adjustments that occurred as a result of unanticipated conditions and events or items that have been approved in previous council meetings and are now being adjusted to the current fiscal year budget Identified revenue and expense adjustments along with justification on the following pages are presented as for your review ADJUSTMENTS TO REVENUE ESTIMATES FUND 13 -PARK FUND CDBG Fund Reimbursement to be received for playground resurfacing project FUND 16 - GAS TAX FUND CDBG Fund Reimbursement to be received for ADA crosswalk signal button project Total Adjustments to Revenue ADJUSTMENTS TO EXPENDITURES FUND 10 - GENERAL FUND Requested changes are summanzed as follows Approved 3 0'/o COLA and related employer costs and Child Care Director change $ Increase in Council Travel/ConferencelMeetmg -1- $27,409 2 122 38,696 4,000 I COUNCIL L AGENDA ITEM No.8b CITY OF GRAND TERRACE ndyear Budget Adjustments Page 3 STAFF RECOA I LEADS THAT AGENCY 1 Increase Estimated Revenue in Park Fund (13) for anticipated CDBG reimbursement for TJ Austin Park playground resurfacing project 2 Increase Estimated Revenue in Gas Tax Fund (16) for anticipated CDBG reunbursement for ADA crosswalk project 3 Appropriate $78,725 from General Fund for additional expenditures and approve line item changes as detailed 4 Appropriate $2,000 from Street Fund Fund for street improvement agreement 5 Appropriate $27,409 from Park Fund expenditure of TJ Austin Park playground resurfacing project 6 Appropriate of $21,650 from Air Quality Fund (15) for additional expenditures and approve line item changes as detailed 7 Appropriate $2,122 in Gas Tax Fund (16) for expenditure of ADA crosswalk project and approve line item changes as detailed 8 Appropriate $11,185 m Wastewater Fund (21) for additional expenditures as detailed -3- O #F ORAND`OS t R1901MI FYO~WINIATyyF_NP ypN= MITYEM OUMOyDVry14TS _F*RM& �� *01000 FM I) F � 1 7T F • &010 FUND M1,400 + 1'lIE9'� 1007-. 0 M7.08 FUND SA1 MM AWN008 lWYOU04 0MOMMsorts- 0AI ICO #I 13 t"i'i* Ikll li xl_U0.0.12T - LAID YEW 0/3 g OIX*` lr* QA '*M 1AW ft4ftO. 014904 GENERAL FUND-Undesig ,Unresery 204,340 3,317,021 0 3,390,957 78,725 51,679 GENERAL FUND - Designated 925,558 N/A N/A N/A 925,558 TOTAL GENERAL FUND 1.129,898 3,317,021 Q 3,390.957 78.725 977,237 Street Fund 178,379 10,500 0 0 2,000 186,879 Storm Drain Fund 189,228 11,775 0 9,500 0 191,503 Park Fund 48,958 3,716 27,409 2,500 27,409 50,174 AB 3229 COPS Fund 13,056 300 30,139 0 0 43,495 Air Quality Improvement Fund 32,304 14,250 0 18,000 21,650 6,904 Gas Tax Fund 399,034 253,500 2,122 324,300 2,122 328,234 Traffic Safety Fund 37,456 6,188 0 4,516 0 39,128 TDA Fund 0 0 0 0 0 0 Measure I Fund 487,847 131,000 0 44,700 0 574,147 Waste Water Disposal Fund 620,235 890,400 0 854,029 11,185 645,421 LSCPG/ LGHTG Assessment District 6,862 12,122 0 13,521 - 0 5,463 Summer Youth Program 0 0 0 0 0 0 Bike Lane Capital Fund (63,031) 358,129 0 6,439 0 288,659 Street Improvement Projects 0 105,000 0 105,000 0 0 TOTAL OTHER FUNDS 1,950,328 1.798,880 59,670 1.382,505 64,366 2,360,007 CAPITAL PROJECTS FUND 7,010,802 345,000 0 1,139,543 72,807 6,143,452 DEBT SERVICE FUND 1,091,087 4,184,660 0 4,136,125 0 1,139,622 LOW & MODERATE HOUSING FUND 2,764,992 1,399,340 0 1,262,243 8,295 2,893,794 TOTAL CRA FUNDS 10.868,881 5,929,0Il0 II 6.537,911 81,102 10.176.868 TOTAL - ALL FUNDS 13,947,107 11,042,901 59,670 11,311,373 224,193 13,514,112 =a--=ass=as City and CRA of Grand Terrace MID YEAR BUDGET ADJUSTMENT DETAILS FISCAL YEAR 1997-1998 Requested Aw meai nm DEPT FUND ACCOUNTS ACCOUNT AND DESCRIPTION ALLOCATION 4 FINANCE GENERAL 10-140-705 MUNICIPAL ACCOUNTING/BILLING SYSTEM 33 4% 1,617 WASTEWATE 21-572 710 MUNICIPAL ACCOUNTING/BILLING SYSTEM 33 3% 1,617 CRA-OPER 32-200-710 MUNICIPAL ACCOUNTING/BILLING SYSTEM 33 3% 1.S1Z 4,850 "EMERGENCY UPGRADE OF HARD DRIVE ON NETWORK COMPUTER DUE TO SPACE PROBLEMS TO A 23 GIG HARD DRIVE, PURCHASE OF NEW UPGRADED POWER SUPPLY, INSTALLATION COSTS AND UPGRADE COOLING SYSTEM FUNDS WOULD ALSO BE USED TO PURCHASE AN EMERGENCY 23 GIG HARD DRIVE TO BE ON HAND FOR EMERGENCIES - 5 FINANCE GENERAL 10-140-705 MUNICIPAL ACCOUNTINGIBILLING SYSTEM 33 4% 250 WASTEWATE 21-572 710 MUNICIPAL ACCOUNTINGIBILLING SYSTEM 33 3% 250 CRA-OPER 32 200-710 MUNICIPAL ACCOUNTING/BILLING SYSTEM 33 3% m Z54 'CURRENT BACKUP SYSTEM IS NOT COMPATIBLE WTH CERTAIN EDEN SYSTEM FILES A NEW BACKUP SOFTWARE SYSTEM NEEDS TO BE PURCHASED CURRENT ANTIVIRUS SOFTWARE IS NOT COMPATIBLE WITH NETWARE 41 AND HAD TO BE REMOVED A NETWARE COMPATIBLE ANTIVIRUS SYSTEM NEEDS TO BE PURCHASED (ADJ BALANCE ASSUMES ACTION ON ITEM 4) TOTAL FINANCE s1sa,loo 6 COMM SVCS GENERAL 10-180-245 MAINTENANCE BUILDINGS/GROUNDS - ADDITIONAL LIGHTING REPAIRS NOT ANTICIPATED' DETAIL SHEETS OF 9 100 0% 1 2,000 CURRENT REVISED BUDGET BUDGET l K IT M LINE ITEM 3,600 5,217 3,600 5,217 3,600 5,217 5,217 5,467 5,217 5,467 5,217 5,467 20,000 22,000 City and CIae4 of -Terrace MID YEAR BUDGET ADJUSTMENT DETAILS FISCAL- YEAR 1997-1998 12 COMM SVCS GENERAL 10-450-110-X SALARY & BENEFITS 33% PARK MAINT WASTEWATE 10-572-110-X SALARY & BENEFITS 67% •ABANDON TWO PART-TIME PARK WORKERS AND HIRE ONE FULL -TINE EMPLOYEE BEGINNING AT$9.00 HR, BENEFITS, 6 ER COSTS' 'ALLOCATION TO WASTEWATER FOR ONE TIME PROJECT, RE MANHOLES' 13 COMM SVCS GAS TAX 16-900-220 SPECIAL DEPARTMENTAL EXPENSE STREET MAINT 'INCREASE REPLACEMENTS OF REGULATORY STREET SIGNS' 14 COMM SVCS GAS TAX 16-900-254 STREET SWEEPING STREET MAINT 'ADJUST BUDGET TO ACTUAL BID AWARD' 15 COMM SVCS GAS TAX 16400-255 CONTRACT SVC -OVERLAY/SEALING STREET MAINT 'ADDITIONAL CRACK SEALING WORK' 16 COMM SVCS GAS TAX 16-900-257 CONTRACT SVC -PATCHING STREET MAINT 'ADDITIONAL PATCHING WORK DUE TO ANTICIPATED STORMS' DETAIL SHEETS 4OF9 CURRENT REVISED Requested BUDGET BUDGET AmmAnim LINE ITEM LINE ITEM 3,135 OX& 9,500 100 0% 10,000 100 0% 2,000 18,988 22,123 103.028 109,393 5,000 15,000 23.0001 25,000 100 0% 10,000 20,000 100 0% 5,500 15,000 30,000 20,500 City and CRA of Grand Terrace MID YEAR BUDGET ADJUSTMENT DETAILS FISCAL YEAR 1997-1998 21 COMM DEV GENERAL 10-370-255 PROFESSIONAL SERVICES - DEVELOPMENT REVIEW FUNCT 1oNS OF CITY ENGINEER AND AND TRAFFIC CONSULTANT HAVE ALMOST REACHED BUDGETED UNIT TOTAL COMMUNITY SERVICES 22 COMM DEV GENERAL 10-380-111 INTERN/PT TEMPORARY HELP GIS -REDUCE ORIGINAL BUDGET DUE TO INTERN NOT FOUND UNTIL 2W , REALLOCATE UNUSED FUNDS FROM W97 TO 1196 FOR EQUIPMENT IN ITEMS 23,24, A 25 23 COMM DEV GENERAL 10-380-701 COMPUTER UPGRADES GIS -ADDITIONAL MINOR SOFTWARE, ADDITIONAL ARCV/EW 6 DATABASE SOFT WARE AND LICENSES- (REALLOCATION FROM ITEM 22) DETAIL SHEETS 6OF9 Requested Aamao a ALLOCATION 100 0% 1 6,0001 CURRENT REVISED BUDGET BUDGET L WEJTM LNEffEM 24,7591 30,759 $7,000 100 0% (4,000 9,000 5,000 100 0% 1,000 8,500 9,5W �r C-i#v-and-C-RA of-Grand-T-errace MID YEAR BUDGET ADJUSTMENT DETAILS FISCAL YEAR 1997-1998 nmm DEPT FUND ACCOUNTB ACCOUNT AND DESCRIPTION ALLOCATION 27 NON-DEPTNTL GENERAL 10-190-220 SPECIAL DEPARTMENTAL 100 0% A) ' ADJUST BUDGET FOR PREVIOUSLYAPPROVED LAFCO APPLICATION ,$2,300 (CC97--111) AND CJTYSHARE OF FIRE CONSOLIDATION STUDY $5,022 (CC97-152) B) ' ADJUST BUDGET FOR PREV/OUSLYAPPROVED CITYWEB PAGE DEVELOPMENT AND SERVICE PROVIDER, $1,425 (CC97--181) TOTAL NON -DEPARTMENTAL 28 BUILD & SAFET STREET 114X*-255 CONTRACT SERVICES ADJUST BUDGET FOR PREVIOUSLYAPPROVED SCH/MDT STREET IMPROV. AGREEMENT (CC97-102) TOTAL BUILDING & SAFETY(STREET) 29 COMM SVCS PARK 13444-702 TJ AUSTIN PARK RESURFACING PROJECT CDBG GAS TAX 16-510-254 TRAFFIC LIGHT SIGNAL PROJECT ADJUST BUDGET FOR PREVIOUSLYAPPROVED CBDG PROJECTS TO RESURFACE PLAYGROUND AREA AND INSTALL HANDICAP ACCESS SIGNAL CONTROLS (CC 97-127) TOTAL CBDG DETAIL SHEETS 8OF9 100 0% CURRENT REVISED Requested BUDGET BUDGET AWUSTOW LINE ITEM LINE ITEM 8.7471 3,9501 12,697 $8,747 2,000 0 2,000 $2,000 100 0% 27,409 0 100 0% 2,122 0 $29,531 27,409 2,122 r- - r-tr1' STAFF MPORT ITEM( ) COUNCIL ITEM (X ) REQUIRED _X_ MEETING DATE Community Development Department February 18, 1998 NO FUNDING REQUIRED 1) Electric Vehicle Lease, 2) Application to the South Coast Air Quality Management District and Mobile Source Air Pollution Reduction Committee for 25% Co -funding of Electric Vehicle Lease This is an expansion of the San Bernardino County I-10 "Quick Charge" Electric Vehicle Corridor Community Program TION Approval of Attached Resolution, Application, and AQMD Contract (Attachment A) April 24, 1997 the City Council approved Resolution 96-13, endorsing and initiating the San Bernardino County I-10 ctnc Vehicle Corridor Community Program, a discretionary grant award derived from Motor Velucle Discretionary ds authorized by AB2766 That project included five cities along 1-10 Freeway corridor in San Bernardino County ilton, Fontana, Grand Terrace, Montclair, Rialto), SANBAG and Edison EV The project required installation of rick Charge" electric charging stations in their perspective areas As of January 30, 1998, the City of Grand Terrace ipleted the installation of four (4) electric vehicle charging stations (two located at City Hall, and two located at the and Terrace Shopping Center - Pure Design) which are fully operational addition to the installation of electric charging stations, the grant application requested funds for the purchase of an ctnc Vehicle However, partially due to misinformation between the City of Fontana (the lead agency) and the South ast Air Quality Management District, due to higher cost of charging stations than originally estimated, and to the non- ulability of vehicles for purchase, funding will no longer be available for the purchase of an Electric Vehicle positive side to this is that an Electric Vehicle lease does qualify for the Local Subvention Match Funding program ;red by the Mobile Source Air Pollution Reduction Review Committee (MSRC) This program, offers to co -fund jects sponsored by cities that utilize Motor Vehicle Registration Fee Subvention Funds, commonly referred to as 32766 Subvention Funds " The MSRC, using its Discretionary Funds, will contribute a 25% funding match against AB2766 Subvention Funds applied to a project. 22795 Barton Road • Grand Terrace, California 92313-50O8DA ITEM NOT Vehicles operating on fossil burning fuel contributed to over 50% of this particle pollution, however the EV-1 is a zero emission vehicle (ZEVs) so the benefits are increased protection of public health, and reduced hospitalization with smog related problems Supporting the use of a ZEV is consistent with the first adopted General Plan Guiding Principle, which states - Be Responsible Make important decisions based on future generations Conserve natural resources and protect all living systems Insurance Cost The electric Vehicle will be covered by the City's California Joint Powers Insurance Authority In the event an accident occurs a $1,000 deductible will apply This is similar to other fleet vehicles in the City Promotes Economic Development Proper dissemination of information on the benefits of the EV-1 and of our electric charging stations on location maps, via the web page, news papers, Edison EV, and AQMD publications is expected to bring more people to Grand Terrace and promote economic development ❑ Local Subvention Fund application must be submitted to the MSRC by March 3, 1998 ❑ Electric Vehicle three (3) year lease (refer to Exhibit B of SCAQMD Contract) MSRC Discretionary Funds Requested = $3,250 00 City of Grand Terrace Co -Funding (Air Quality Subvention Funds) = $13,000 00 Total Project Cost : = $16,250 00 e Attached Resolution approving an application and contract to the South Coast Air Quality Management District, for 25% co -funding through the Local Subvention Fund Match Program, and authorize use of the City's AB2766 tion funds for an Electric Vehicle Lease Total City Co -funding is $13,000 00 Total Grant Award from AD, MSRC is $3,250 00 by, A Mamez late Planner submitted, 7 and Economic Development Director A - Resolution, Local Subvention Fund Match Application, and Draft Contract B - GMAC EV-1 Lease Computation Form C - GM EV-1 Pamphlet lm c /wp6l/ Jplanmng/grant/electsub cc Section 2 Authorization to use unallocated AB2766 Subvention Funds for the Electric Vehicle lease Section 3 Authorization for staff to submit an application to the MSRC for a 25 % match for the project PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace California at a regular meeting held on the 18th day of February, 1998 ATTEST City Clerk of the City of Grand Terrace and of the City Council thereof AYES NOES ABSENT ABSTAIN Approved as to form City Attorney LM lm c \wp6 1\ \planning\grant\electsub ccr 2 Mayor of the City of Grand Terrace, and of the City Council thereof City Clerk ART. PROJECT DESCRIPTIONISTATEMEW OF WORK A Please review the Quahfying Project Categories described in Section A, Subsection AJV, and check the Category box that corresponds to your proposed project. Please return this page as part of your Project Application 1 Alternative Fuel/Electnc Vehicles 2 Land Use Strategies 3 Public Transportation 4 Traffic Management Iff 5 Transportation Demand Management ❑ ❑ 6 Transportation Pricing Strategies O ❑ 7 Bicycle Related Projects O ❑ 8 Public Education Projects ❑ B Please answer the following questions by checking the appropriate box and providing explanatory information as requested - YES NO Is the proposed project a continuation of an existing project? O f Is the proposed project an expansion of an -existing pmjecO I O C If you checked the "yes" box for either of the above two questions, please provide a brief explanation of the current project you wish to continue If the proposed project is an expansion of an existing project, please provide a brief explanation of the existing project and the proposed expansion. Please feel free to attach an extra sheet if necessary Ifyou checked the 'yes" box, please explam. in B-3 i EXHIBIT B: PROJECT COST BREAKDOWN (Please return this page as part of your Project Application) A Please provide the following information regarding project funding What is your Current Unallocated AB 2766 Subvention Fund Balance ? $ 11.454 B Please provide the following Project Cost by Category Information PROJECT COST BY FUNDING CATEGORY AMOUNT 1 AB 2766 SUBVENTION FUNDS (wasting unallocated funds) FY 96-97 $ 32,300 2 AB 2766 SUBVENTION FUNDS FROM FY 1997298 $ 14 , 000 3 MSRC DISCRETIONARY FUNDS REQUESTED $ 3,250 4 ADDITIONAL PROJECT CO -FUNDING $ 13,000 5 TOTAL PROJECT COST $ 16,250 _ YES NO Is the MSRC match funding request less than or equal to 25°% of the ■ 13 proposed AB 2766 Subvention Fund amount? Is the MSRC match funding request less than or equal to 20°% of the O Total Proposed Project Cost? Does the applicant have sufficient funds available to cover the total p project cost, considering that MSRC match funds are available on a reimbursement -basis only? Does the applicant have sufficient funds available to cover ANY cost increases, considenng that increases in MSRC match funding will not be available? C Please list all funding sources other than AB 2766 Subvention or MSRC Discretionary Match funds NON -AB 276SIMSRC FUNDING SOURCE 1 _ 2 3 _ 4 5 _ TOTAL OTHER PROJECT CO -FUNDING ►�iL�I�I 1 $ 0 B-6 EXHIBIT C: PROJECT MILESTONE SCHEDULE Milestone Completion Date Task 1- Take possession of, and enter into a March 31, 1998 3 year electric vehicle lease with a single payment option Task 2 - Final Report Submitted April 30, 1998 CH. CONTRACT DOCK Application No *** Contract No AB2766/"P**'• SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT AB 2766/MSRC LOCAL GOVERNMENT SUBVENTION FUND MATCH PROGRAM CONTRACT _ WHEREAS, the parties to this Contract are the South Coast Air Quality Management AQMD (hereinafter referred to as "AQMD' whose address is 21865 Copley Dnve, Diamond Bar, Caldbmia 91765, and *** (hereinafter referred to as "CONTRACTOR") and WHEREAS, AQMD is the local agency with primary responsibility for regulating stationary source air pollution in the South Coast Air Basin in the State of Cardomia (State) and AQMD is authorized under State Health $ Safety Code Section 44225 (Assembly Bill (AB) 2766) to levy a fee on motor vehicles for the purpose of reducing air pollution from such vehicles and to implement the Carifomia Clean Air Act; and WHEREAS, under State Health and Safety Code Section 44223(a) the AQMD's Governing Board has authorized the imposition of the statutorily set motor vehicle fee and by taking such action the State's Department of Motor Vehicles (DMV) w required to collect such fee and remit if penodically to AQMD, and WHEREAS, State Health and Safety Code Section 44243(c) further mandates that thirty (30) percent of such vehicle registration fees be placed by AQMD into a separate account for the sole purpose of implementing and monitoring programs to reduce air pollution from motor vehicles, and WHEREAS, State Health and Safety Code Section 44244(a) creates a regional Mobile Source Air Pollution Reduction Review Committee (MSRC) to develop a work program to fund projects from the separate account and pursuant to approval of the work program by AQMD's Goveming Board, AQMD Board authorized a contract with CONTRACTOR for the project described in Exhibit OR (Project Description) incorporated herein and made a part hereof, and WHEREAS, CONTRACTOR has met the requirements for receipt of AB 2766 Discretionary Funds as set forth in CONTRACTOR'S AB 2766 Local Government Subvention Match Program Application dated NOW THEREFORE, the Parties agree as follows 1 DMV FEES - CONTRACTOR acknowledges that AQMD cannot guarantee the amount of fee to be collected under AB2766 will be sufficient to fund this Contract. CONTRACTOR further acknowledges that AQMD's receipts of funds is contingent on the timely remittance by State's DMV AQMD assumes no responsibility for the collection and remittance of motor vehicle registration fees by DMV to AQMD in a timely manner C-2 of charges shall be made by AQMD to CONTRACTOR within thirty (30) days after approval by ,(AQMD of an itemized invoice prepared and furnished by CONTRACTOR. B An invoice submitted to AQMD for payment must be prepared in duplicate, on company letterhead, and list AQMD's contract number, period covered by invoice, and CONTRACTOR'S social security number or Employer Identification Number and submitted to South Coast Air Quality Management AQMD, 21865 East Copley Drive, Diamond Bar, CA 91765 Attn Michele Stitzel C No funds shall be paid out to CONTRACTOR pursuant to this contract, until the project described in Exhibit 'A' is completed and proof of completion is provided to AQMD If the project described in Exhibit 'A' is not completed and satisfactory proof of completion is not provided to AQMD, no monies shall be due and payable to CONTRACTOR Proof of completion shall include a Final Report estimating the emission reductions obtained from the project and providing the basis of the estimate D Additional AB 2766 Discretionary Match Funds will not be available.to fund project cost overruns Any project cost overruns must be funded from other than AB 2766 Discretionary Funds E. The Firm Fixed Price amount of this Contract shall not exceed 25 i6 of the total AB 2766 Subvention Funds applied to the project described in Exhibits 'A', 'B', and 'C' of this Contract F If, at the completion of the Project described in Exhibit'A', the actual amount of AB 2766 Funds utilized in performance of the project is less than the amount described in Exhibit'B', the Firm Foxed Pnce amount reimbursed to CONTRACTOR by AQMD shall not exceed 25% of the actual AB 2766 Subvention Fund amount applied to the project 8 COMPLIANCE WITH APPLICABLE LAM - CONTRACTOR agrees to comply with all federal, state, and local laws, ordinances, codes and regulations and orders of public authonbesin the performance of this Contract and to ensure that the provisions of this clause are included in all subcontracts 9 EMPLOYEES OF CONTRACTOR A CONTRACTOR shall be responsible for the cost of regular pay to his employees, as well as cost of vacation, vacation replacements, sick leave, severance pay and pay for legal holidays B CONTRACTOR shall also pay all federal and state payroll taxes for his employees and shall maintain workers' compensation and liability insurance for each of its employees C CONTRACTOR, its officers, employees, agents, or representatives shall in no sense be considered employees or agents of AQMD, nor shall CONTRACTOR, its officers, employees, agents, or representatives be entitled to or eligible to participate in any benefits, privileges, or plans. given or extended by AQMD to 4s employees D CONTRACTOR warrnts that it has no interest and shall not acquire any interest, direct or indirect, which would conflict m any manner or degree with the performance of services required to be performed under this Contract. CONTRACTOR further represents that in performance of this Contract, no person having any such interest shall be employed by CONTRACTOR or any subcontractor 10 OWNERSHIP -Title and full ownership rights to any products purchased or developed under this Contract shall at all times remain with CONTRACTOR. 11 NON-DISCRIMINATION - In the performance of this Contract, CONTRACTOR shall not discriminate in recruiting, hiring, promotion, demotion, or termination practices on the basis of race, religious creed, color, national origin, ancestry, sex, age, or physical handicap and shall comply with the provisions of the California Fair Employment & Housing Act (Government Code Section 12900, et sea ), the Federal Civil Rights Act of 1964 (P L 88-352) and all amendments thereto, Executive Order No 11246 (30 Federal Register C-4 21 NOTICES - Any notices from either party to the other shall be given in writing to the attention of the persons fisted below, or to other such addresses or addressees as may hereafter be designated in wnbng for notices by either party to the other A notice shall be deemed received when delivered or three days after deposit in the U S Mad, postage prepaid, whichever is earlier AQMD South Coast Air Quar'dy Management District 21865 Copley Drive Diamond Bar, CA 91765 Attn Michele Stdzel CONTRACTOR Atha 22 ENTIRE CONTRACT - This Contract represents the enbre agreement between the parties hereto related to CONTRACTOR providing services to AQMD and there are no understandings, representations, or warranties of any land except as expressly set forth herein Noawaver, alteration. or modification of any of the provisions herein shall be binding on any party unless in writing and signed by the party against whom enforcement of such waver, alteration, or modification is sought C-6 i IN WITNESS WHEREOF, the parties to this Contract have caused this Contract to be duty executed on their behalf by their authorized representatives SOUTH COAST AQMD CITY OF GRAND TERRACE BY Nancy S Covey Contracts Manager, South Coast AQMD Date APPROVED AS TO FORM Peter Greenwald, General Counsel By (Name of City or County) BY (Name) Thomas Schwab (Title) City Manager BY (Name) Byron Matteson (Title) City Mayor Date L Imo." SMARTLEASE byGW Name Name Payment Schedule In Process GMAC LEASE ENTRY EV1 LEASE FORM Payment Type U MONTHLY PAYMENT 1 Chaff rgerI SINGLE PAYMENT included with Lease Contract Date 01127198 Due Date Deferral Days 0 Term 36 Number of Payments 1 Next Due February 27,1998 Lease Ends January 26 2001 Monthly Payment Computation Gross Vehicle Price $33.996 00 Minus Federal Tax Credit: $0 00 Minus Air Quality District Credit: $5,000 00 Minus Other Allow (Describe) NONE Amount $0 00 Net Vehicle Price $28.995 00 Plus GMAC Admin Fee $400 00 Plus Capitalized Fees and $0 00 iSales/Use Tax (Enter Cap d FeewTaxes In Payment Due at tease Signing Section, then ReCalc twice to update this field) Minus Cap Cost Red (Cash) $0 00 Equals Net Cap Cost $29,395 00 "4'l. 1 V Ym1 Base Payment *i e,nrus $408 88 Sales/Use Tax Rate 775 Sales/Use Tax on Base Payment $31 69 Other (Describe) NONE Amount: $0 00 Other (Describel NOW Amour& In nn 1 Monthly Payment - - $"0 57 i Total of Monthly Payments $15,860 52 Payment Due at Lease Signing Cap Cost Red (Cash) $0 00 First Payment $15.860 52 Security Deposit: $0 00 Title Fee Capitalize $0 00 Registration Fee Capitalize $0 00 I License Fee ; Capitalize $0 00 Other (Describe) NONE Amount: $0 00 Other (Describe) NONE Sales/Use Tax on Allowances Sales/Use on CCR and Other Amount: $0 00 L Capitalize =387 50 Capitalize $0 00 Minus Capitalized FeesfTaxes i0 00 Payment Due at Lease Signing $16,248 02 Other Charges Payable Lessor (Describe) NONE Amount. $0 00 ATTACHMENT B - GMAC EV-1 Lease Computation Form GENERAL MOTORS EVi — TECHNICAI PERFORMANCE 183 mph EVi prototype set a land speed record in 1994 for electric vehicles 0 30 mph in under 3 seconds 0 60 mph in under 9 seconds Flectroniraly regulated top speed of 80 mph Braking distance 60 0 mph under 160 feet Propulsion system 3 phase AC Induction Motor 102 kilowatt (137 hp) 0 7000 rpm Motor torque 1 10 fib h (1) 7000 rpm Axle torque 1209 fib h a 7000 rpm I Low rolling resistance tires AERODYNAMICS Coefficient of Drag 0 19 25% louver than any other production car Teardrop or raindrop shape one of the most ierodynamic shapes Fully enclosed belly pan Rear wheel fender skit is Antenna integrated into roof panel INTERIOR FEATURES Air conditioning utilizing electric heat pump Cruse control Flower windows door locks and dual outside mirrors AM/FM Stereo with CD and Cassette Keyless entry/start up with security system Cabin preconditioning Electrically healed front windshield 12 volt battery recovery button Centrally mounted digital display SAFETY Meets all Federal Safety Standards Side guard door beams Dual autags Anti lock Braking System (ABS) Traction Control System Daytime running lamps ENVIRONMENT EVi is a ZEV (zero emission vehicle) Batteries are 98% recyclable Body panels and frame are 100% recyclable • Power plant load leveling due to nighttime EV charging • 97% fewer emissions than a conventional gasoline engine this includes the electricity generating emissions from the power plant INFRASTRUCTURE Numerous public charging stations are available at locations EV customers frequently visit Use of public charging will provide convenience and extended operating range for-EV customers BATTERIES AdvancedVatve Regulated L ead Acid (VRLA) design Utilize recombinant technology to reduce hydrogen gang Electrolyte is contained within absorptive fiberglass matting material Small quantity of electrolyte in each module Maintenance free Batteries are covered under the Bumper to Bumper Warranty 3 years/36000 miles CHARGING • Inductree charging provides optimum safety even in the ram Ability to charge using 110 volt or 220 volt power supply Vehicle communicates with chargers using I` C regulated radio frequency N F 0 R M A T 1 0 N Velwfe will chage to 8096 in 45 to 90 minutes and to 100% in approx m itely 3 hours using 220 volt chaiger 110 volt pot t ible ch it get stored in ti unk Vehicle will shaige to HIyX in about 8 10 hours and to I OVY. in about IS how s usmt 220 av nU Hrxx mod BODYICHASSIS Body panels mark. up of two types of composites Sheet Molding Compound (SMC) and Reinforced Reaction Injection Molding (BRIM) Body tninels it I(XYV recycl ible and very lightweight front suspension is Shoo t/Long Arm (SLA) design and multilink in the rear made of aluminum and composite m den is Suspension is set up similar to that used in race can Brake by wire computer controlled braking system Electric rear brakes Electndhydiaukc front brakes Regenerative braking with coast down feature 50 psi tires with Check Tire Pressure System Efectnc/hydraulic power steering system ALUMINUM STRUCTURE • Lightest strongest and stiffest structure (290 fib) for any vehicle its sae • I0DX iecyclable Made up of weld/bonded aluminum Fxbernelyrigid pfatfomn natural frequency of 25 her tz S GENERAL MOTOR S E V 1 — FREQUENTLY A S K E D QUESTIONS �l d 1-0 CT to IC