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06/25/1998FILE COPY 22795 Barton Road Grand Terrace California 92313-5295 Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 Byron R Matteson Mayor Dan Buchanan Mayor Pro Tempore Herman Hilkey Jim Smgley Lee Ann Garcia Council Members Thomas J Schwab City Manager ,aurae 25, 1998 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY OF GRAND TERRA REGULAR COUNCIL .EYING= AGENDA CITY COUNCIL CHAMBERS G�AND TERRACE CIVIC CENTER 22795 Barton Road II JUNE 25, 1998 6.00 P M. Ix MY OF GRAND TERRACE CObWL=WITH TM AMERICANS W .DJSAXU=W *CT QP 1M JF VOV REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN TkW MErIWGI PLEASE CALL TM CiTIF CLERW$ 6FACE AT (90 ) 8 4."21 AT U AST 48 HOUPS PRIOI TO THE MEEIWQ lu II V YOV AESIIIII:E TO ADDIM THE CM COUNCIL OVRM THE MEEK 01=1 THAN` M OI R PU" tambEwr. XOR An ASKED TO PLEASE COMPLM A UQVW TO VSAK FORK AVAITABIX AT T *mmArqcz AND Ppmz T nr TQ THE aff cumx sPnim wimm �O mkw BYTHE MAFOK AT 12MAPPROPRIMIDEL * Call to Order - * Invocation - Dr Paul Reed, Terrace Crest Baptist Church * Pledge of Allegiance - * Roll Call - STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION r Approval of 06-11-96 Mmutes Approve Approval of Check Rueter CRA062598 Approve Award Contract - Street Name SWn MaadaM mg and Award AD1QUM Imtallstron Pwject - Ceattal Cities Sign Service COADAUNrlY RED VELDPMENT AGENCY CONVENE ARom CITY COUNCIL hCMTING to Delete 24I - Now 3I CONSENT CALENDAR u I The follmUg Consent Calendar item are expected to be routine and noncontroversial. They will be acted upon by the CouncR at one time without discussion. Any Council Member, IStaRMember, or Ckken may request removal of an item from �e Consent Calendar for discussion. A. Approve Check Register No 062598 Approve B Ratify 06-25-98 CRA Action C Waive Full Resdmg of Ordmfnces on Agenda D Approval of 06-11-98 Mmmtes Approve E Resohibm - Calling a General Mumcipal Election - Approve November 3, 1996 PENDING C R A APPROVAL A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 11, 1998, at 6 00 p m PRFSENT: Byron Matteson, Chairman Dan Buchanan, Vice -Chairman Herman Hilkey, Agency Member Jun Smgley, Agency Member Lee Ann Garcia, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Tracey Martinez, Deputy City Clerk Bernard Simon, Finance Director Patnzia Materassi, Community and Economic Development Director Virgil Barham, Building & Safety Director Lt. Mike Howell, Sheriffs Department John Harper, City Attorney ABSENT! Brenda Stanfill, City Clerk CRA-98-34 MOTION BY VICE BUCHANAN, SECOND BY AGENCY MEMBER EM IMY, CARRIED 4-0-1-0 (AGENCY MEMBER SINGLEY WAS ABSENT), to approve the May 27, 1998 and May 28, 1998, CRA Minutes CRA-98-35 MOTION BY AGENCY MEMBER HICKEY, SECOND BY AGENCY ME!!BER GARCIA, CARRIED 4�1-0 (AGENCY MEMBER SINGLEY WAS ABSENT), to approve Check Register No CRA061198 Chairman Matteson, expressed his concern with Community/Economic Development Department line items 111, 219, 255, and 270 CRA AGENDA ITEM NO. I DATE JUNE 25, 1998 PENDING C �, n 11 APPROVAL PAGE 1 CITY OF GRAND TERRACE c COMMUNITY REDEVELOPMENT AGENCY CHECK REGISTER NO 062598 OUTSTANDING DEMANDS AS OF _ _ _ JUNE 25, 1998 _ CHECK NO VENDOR DESCRIPTION AMOUNT P12418 CAPREE ESCROW P12420 BRENDA STANFILL P12426 CASH (EXECUTIVE TRUSTEE SERVICES) P12436 CAPREE ESCROW 40013 ANTIMITE PEST CONTROL 40015 DRAGOS BARBU 40016 DAN BUCHANAN 40019 CALLISON CONSTRUCTION 40020 CARNS ROOTER 40025 RAUL COLUNGA 40030 DRUG ALTERNATIVE PROGRAM 40033 LEE ANN GARCIA 40038 HERMAN HILKEY 40042 INSIGHT Q40051 MALEK ENGINEERING 40054 BYRON MATTESON 40061 PETTY CASH 40067 RIVERSIDE HIGHLAND WATER COMPANY 40069 SAM'S CLUB 40076 JAMES SINGLEY 40078 SOUTHERN CA EDISON COMPANY 40079 SOUTHERN CA GAS COMPANY MAKE OFFER FOR PROPERTY AT 22855 MINONA 50000 BIRTHDAY BONUS 1000 BID ON PROPERTY AT 22722 WREN 115,000 00 PURCHASE PROPERTY AT 22316 CARDINAL 75,643 00 TERMITE CONTROL, 22555 DESOTO 1,05000 INTERN, 6/2-6/11/98 17600 STIPENDS FOR JUNE, 1998 15000 PROGRESS PAYMENT FOR REHABILITATION AT 12471 VIVIENDA 5,48370 PLUMBING REPAIRS, 22555 DESOTO 4500 INTERN, 5/25-6/5/98 39243 LAWN SERVICE FOR HOUSES UNDER REHABILITATION 36000 STIPENDS FOR JUNE, 1998 15000 STIPENDS FOR JUNE, 1998 15000 COMPUTER UPGRADE 55700 FOR REPAIRS AT 12466 & 12366 MT VERNON AND HOUSES UNDER REHABILITATION 10,835 17 STIPENDS FOR JUNE, 1998 15000 REIMBURSE PETTY CASH 2883 WATER FOR HOUSES UNDER REHABILITATION 25403 CHAIR FOR HOUSING REHABILITATION DEPT 22985 STIPENDS FOR JUNE, 1998 '- 15000 ELECTRIC FOR HOUSES UNDER REHABILITATION 1433 GAS FOR HOUSING REHABILITATION DEPT 411 Commumty Services Department Staff Report CRA ITEM MEETING DATE JUNE 25, 1998 SUBJECT STREET NAME SIGN MANUFACTURING AND INSTALLATION PROJECT- GTB 98-01 FUNDING REQUIRED BACKGROUND. In May, 1998, the City Council authorized Staff to advertise for public bid, the Manufacture and Installation of new Street Name Signs for the City of Grand Terrace The Bid was publicly noticed and advertised Generally, the bid consisted of the following 1 Manufacture and Installation of 495 Street Name Signs 2 Installation of 36" Extension Sleeves on 250 existing poles to bring the signs to the nummum 7' height requirement 3 Staff also included in the bid, an additional item for the provision of a breaker drill for the City to utilize in future maintenance of the signs On June 17, 1998, Bids were formally opened with one qualified bidder submittmg a proposal ■ Central Cities Signs$61,734 10 The preliminary estimate from Staff for the project was $60,000 Although the proposal exceeds the estimate by $1,734 10, it is recommended that the Agency award the bid and authorize the additional expenditure for the project The project will be completed within 90 days of the execution of the agreement RECOMMENDATION: That the Agency Board 1) Award the STREET NAME SIGN MANUFACTURING AND INSTALLATION PROJECT GTB 98-01 TO CENTRAL CITIES SIGN SERVICE IN THE AMOUNT OF $61,734 10, and 2) Authorize the expenditure of $61,734 10 from Account 32- 200-720 FISCAL Il"ACT. Total project cost is $61,734 10 CRA AGENDA ITEM M J PAGE 1 WING CITY COUNCIL APPROVAL CITY OF GRAND TERRACE DATE JUNE 25, 1998 OUTSTANDING DEMANDS AS OF CHECK NO VENDOR P12416 COMCAST CABLEVISION P12417 WORLD WIDE SCREEN PRINT P12419 WORLD WIDE SCREEN PRINT P12420 BRENDA STANFILL P12421 COMCAST CABLEVISION P12422 STANDARD INSURANCE COMPANY P12423 LARRY MAINEZ P12424 JEANNINE VASQUEZ P12425 THOMAS SCHWAB P12427 BALLOON TEAM PROMOTIONS P12428 CITY OF MONTEREY PARK P12429 JAMES PRICE P12430 ADRIANE GORDON P12431 COMCAST CABLEVISION P12432 DOMINO'S PIZZA P12433 SANDRA AH SUE P12434 COMCAST CABLEVISION P12435 ELIZABETH ESQUIVEL P12437 COMCAST CABLEVISION P12438 BLUE MOUNTAIN COFFEE HOUSE P12439 SAN BERNARDINO COUNTY SHERIFF P12440 BRENDA STANFILL P12441 PERS 40010 ACCENT PRINT & DESIGN _J40011 ADDINGTON CONSULTING 40012 SANDRA AH SUE CHECK REGISTER NO _ 062698 JUNE 25, 1998 DESCRIPTION CASH PAYMENTS FOR 6/4/98 T-SHIRTS FOR GT DAYS T-SHIRTS FOR GT DAYS BIRTHDAY BONUS CASH PAYMENTS FOR 6/9/98 DISABILITY INSURANCE, JUNE, 1998 TERMINATION PAY BIRTHDAY BONUS VACATION BUY-OUT BALLOONS FOR GT DAYSIFAIR MUTUAL AID BAND, GT DAYS FAIR RIDES FOR GT DAYS PARADE BIRTHDAY BONUS CASH PAYMENTS FOR 6/11/98 FOOD FOR VOLUNTEERS, GT DAYS REPLACE LOST PAYROLL CHECK CASH PAYMENTS FOR 6/16/98 BIRTHDAY BONUS CASH PAYMENTS FOR 6/17/98 FOOD FOR YIPS, GT DAY PARADE DONATION, SPECIAL OLYMPICS REIMBURSEMENT FOR PLAQUE RETIREMENT FOR PAYROLL ENDING 6/12/98 PRINT CITY LETTERHEAD AND GT DAY FLYERS ENGINEERING SERVICES FOR MAY, 1998 REIMBURSEMENT FOR GT DAY SUPPLIES AMOUNT 20074 90510 35558 4000 41407 95606 2,22319 5000 2,62406 30000 50000 10000 5000 16402 3400 29778 20037 5000 19550 9698 10000 6466 5,76446 75000 1,13000 11150 PAGE 3 CITY OF GRAND TERRACE DATE JUNE 25, 1998 CHECK REGISTER NO OUTSTANDING DEMANDS AS OF JUNE 25, 1998 CHECK N-9, VENDOR DESCRIPTION 40044 JOBS AVAILABLE AD FOR ASSOCIATE PLANNER 40045 R N KINGREY REFUND, WASTE WATER DISPOSAL SERVICES 40046 KNOTT'S BERRY FARM YEAR END TRIP, CHILD CARE 40047 LEARNING IN MOTION PROGRAM SUPPLIES, CHILD CARE 40048 LEGEND BUILDING MAINTENANCE JANITORIAL SERVICES FOR LIBRARY 40049 LELAND NURSERY PLANTS FOR SCOUT PROJECT 40050 LUCENT TECHNOLOGIES MAINTENANCE/REPAIRS, CIVIC CENTER PHONES 40051 MELEK ENGINEERING FINAL PAYMENT ON BIKE LANE PROJECT & HANDICAP RAMP 40052 BARBARA MARTIN REFUND, WASTE WATER DISPOSAL SERVICES 40053 YOLANDA MARTINEZ REIMBURSEMENT FOR LOCAL MILEAGE 40054 BYRON MATTESON STIPENDS FOR JUNE, 1998 40055 MISCO CPU CADDY 40056 MUNICIPAL MANAGEMENT ASSISTANT MEMBERSHIP FOR 1998/1999 40057 NAIL RECREATION & PARKS ASSOCIATION PLAYGROUND KIT, RECREATION DEPARTMENT 40058 DANIEL HOVE INTERN, 6/2-6/14/98 40059 PACIFIC BELL PHONES, CIVIC CENTER 40060 PARTY PLUS G T DAY SUPPLIES 40061 PETTY CASH REIMBURSE GENERAL PETTY CASH, FINANCE DEPARTMENT 40062 PETTY CASH REIMBURSE PETTY CASH, CHILD CARE z 40063 KATHY PIERSON INSTRUCTOR, GYMNASTICS & TINY TUMBLERS 40064 POSTMASTER-COLTON POSTAGE FOR METER 40065 PRESS ENTERPRISE COMPANY SUMMER RECREATION HELP AD 40066_ RIVERSIDE HIGHLAND WATER COMPANY WATER FOR PARKS, MERIDIANS, AND CITY OWNED FACILITIES 40068 ROQUET PAVING INC REPAIR STREETS 40069 SAM'S CLUB CHAIRS FOR BUILDING AND SAFETY DEPARTMENT 062598 AMOUNT 5040 1785 22450 4822 25000 8620 56144 19,725 63 788 910 30000 6742 4000 5495 44000 37786 3233 24469 27914 75478 2,00000 29128 4,86881 4,31015 45966 PAGE 5 CITY -OF- iFID`TER1C E DATE JUNE 11, 1998 OUTSTANDING DEMANDS AS OF JUNE 11, 1998 CHECK REGISTER NO 061198 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY BERNARD SIMON FINANCE DIRECTOR CITY OF GRAND TERRA [`F PENDING CITY COUNCIL APPROVAL CITY COUNCIL M WITES - RE(`. 1I.AR COUNCIL MEETING _ JUNE119 1998 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic'Center, 22795 Barton Road, Grand Terrace, California, on June 11, 1998 at 6 00 p in PRESENLt Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman Hilkey, Councilmember Tim Smgley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Tracey Martinez, Deputy City Clerk Bernard Simon, Finance Director Patnzia Materasst, Community and Economic Development Director Virgil Barham, Building & Safety Director } Lt. Mike Howell, Sheriffs Department John Harper, City Attorney ABSENT! Brenda Stanfill, City Clerk The meeting was opened with invocation by Councilman Herman Hilkey, Azure Hills Seventh- Day Adventist Church, followed by the Pledge of Allegiance led by Councilwoman Lee Ann Garcia. - None CONSENT CALENDAR CC-98-83 MOTION BY COUNCH24BMER HMJMY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0, to approve the following consent calendar Items- 3A. Approval of Check Register No. 061198 3B. Ratify 06-11-98 CRA Action 3C. Waive Full Reading of Ordinances on Agenda 3D. Approval of 05-27-98 and 05-28-98 Minutes 3E. Resolution - Requesting Authorization to File a Claim for San Bernardino Association Governments Article 3 Funds - Pedestrian Bike Lane Project PUBLIC COMMENT Grand Terrace Branch library, on behalf of the Friends of the library, presented the Mayor with "The Culinary Tastes of Blue Mountain Cooks', a cookbook was put together by the Friends of the Library The books can be purchased at Grand COUNCIL AGENDA ITEM M 3 D � ry June 11, 1998 Page 3 thanlod City Attorney Harper for sponsoring one of the baseball teams and presented him with a plaque. He expressed his satisfaction with the recycling program and the service that we are receiving from USA Waste He reported that Blue Mountain Coffee Shop offers a great lunch deal encouraged everyone to attend Grand Terrace Days on June 13, 1998 Councilmember Garcia, thanked all of the Sponsors for the 20th Anniversary and Grand Terrace Days. She reported that she will be a judge for the coloring contest sponsored by the Grand Tenace Fire Station She also reported that she attended the 30th Anniversary tale project at Terrace View Elementary and thought that it would be a good project to have here in the City. She encouraged the residents to fill out the survey that was included in the latest edition of the "Terrace View" and referred to the calendar of events provided in the newsletter for a look at the upcoming events. reported that the Sheriff s Department reported that there are no high risk sex offenders on probation living in Grand Terrace. 6A An Urgency Ordinance of the City Council of the City of Grand Terrace, California, Amending Chapter 4.72 of the Grand Terrace Municipal Code and Establishing Sewer User Charges Mayor Matteson opened discussion to the public Barbara Plentugballsen, 22111 Ladera Street, expressed her concern with the costs to the residents of the City of Grand Terrace for sewer treatment. She questioned whether residents are paying the actual cost of the use at the current time. Assistant 01y I4 an:= Du lew, stated that in April, 1996, the City of Colton adopted a five year program to address a number of issues surrounding a Cease and Desist Order issued against the Colton Wastewater Treatment Plant, of which the City of Grand Terrace, under agreement, has a 25 % capacity interest. Under that program, a plan was developed to include a number of major improvements, expansion and repairs to satisfy the requirements of the Regional Water Quality Control Board. A key element of the program included a financing plan to pay for the improvements In June, 1996 both cities of Colton and Grand Terrace enacted the first of two projected rate increases to fund the program. The Grand Terrace rate was increased from $12.00 to $15 75. During the discussions with Colton regarding the Cease and Desist Order, an agreement was reached which provided as follows. Grand Terrace's obligation represents the costs for 16 mgd of the plant. This represents approximately 25 % of the operational costs, and any allocation of rates would represent this percentage Colton is responsible for the remaining 75 % of the plant; all expansion costs and the maintenance and operation of the SARI Line COUWfl MIMIC" June 11, 1998 Age S costs for sewer repairs that were necessary The rate increases are based on the actual operational costs of the facility along with the repairs that are necessary and on Colton's side some preliminary expansions a stated that we need to keep our own Capital Improvement money and questioned whether the rate will continue to increase MA= Pro Tern Buchanan, stated that at this stage Grand Terrace does not have a lot of alternatives. The City can elect not to raise the rates to our customers and the City can subsidize the difference Staff is proposing a complete pass through if we do not pay the increase we will end up in litigation. Councilmember SmOcy, stated that we don't use our full percentage and feels that we should charge the City of Colton for the percentage that they used of the City of Grand Terrace. expressed his concern with the increase and feels that the City of �-Colton is unstable and is opposed to additional cost that staff is proposing. He questioned I hy this is an urgency ordinance Aecastant Oly Manager Dmll=, responded that Grand Terrace was wasting for the City of Colton to make the first move with the rate increase. This allocation represents the increase that Colton will charge which is what it will cost to provide service to the residents of Grand Terrace Coon lmember Mlky, questioned how much staff is proposing to add on for overhead costs Mayor Pro Tern Buchanan, stated that Colton has adopted these rates and that they will begin bsllmg Grand Terrace July 1. Aecistant Oly Manager Don , stated tat hthis amount is the bottom line cost. The only way to lower the rate is to take it out of the Capital Improvement Funds. Mayor Matteson, questioned why neighboring cities are cheaper Asmstant City Manager Donlm, stated that all of the costs have compounded Coltons Plant is older than some stated that costs for improvements are higher now than they were years ago Mayor Pro Tem Buchanan, the Cease and Desist order was given for the reliable capacity Colton and Grand Terrace, for years, were paying less than the actual cost for maintaining and operating the sewer plant and it has caught up with us There are several issues that Cauncd MImites June 11, 1998 Pagel Specific Plan; the architecture will serve as a prototype for future development in the area, and the tenant itself is a great asset to the community of Grand Terrace. She introduced Val C emens, r+eptesentat►ve from Joval Development, George Flower, the broker that has Put this project together and Sy Golob, the architect representing Rite Aid Sy Golob, gave a presentation on the design for the development of the proposed Rite Aid Counalmember Mika, questioned how the drive-thru pharmacy works. Sy Golob, responded, that it is intended for senior citizens and other people that do not want to get out of the car as a convenience Mayor Matteson opened discussion to the public, there being none he returned discussion to Council CC-98-86 MOTION BY COUNCELMEMBER SINGLEY, SECOND BY COUNCII.MEMBER MLI EY, CARRIED 4-0-1-0 (COUNCII.MEMBER GARCIA WAS ABSENT), to approve an Ordinance of the City of Grand Terrace, Cahfoma, Amending the Barton Road Specific Plan of said City in BRSP-98-01- A3, Amending the Plan as Follows- 1) To Allow Exception to Special Standards within the Master Plan Area No 4 in Relation to Building Locations, and 2) Inclusion of Nurseries and Garden Supply Uses within the Village , Commercial Disftict, and in 2r98-01 Amending the zonmg and Barton Road Specific Plan Map Designations from R1-7.2 to BRSP-VC, and in GP-98-01 Amending the General Plan Land Use Map and General Plan Land Use Map Table VI 1, and in E-98-02 an Associated Negative Declaration, Filed by Joval Development Company. Val Clemens, Joval Development, thanked staff. Councilmember Ggircia, stated that she supports the Rite Aid Project and the approved Ordinance UNFINiS B J.4i11T S - None 8A Resolution - Amendment of Measure I, 5 and 20 Year Capital Improvement Program MOTION BY COUNCILMEMBER SINGLEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to approve a Resolution of the City Council of the City of Grand Terrace, State of California, Amending the Measure I five -Year Capital Improvement Program and Twenty -Year Transportation Plan. u RESOLUTIO %J Na 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CAUFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 1998 FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES WHEREAS, under the provision of the laws relating to general law cities in the State of California a General Municipal Election shall be held on November 3, 1998 for the election of Municipal Officers, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Grand Terrace, California, on Tuesday, November 3, 1998, a General Municipal Election for the purpose of electing (2) members of the City Council for the full term of four years Section 2. That the ballots to be used at the election shall be in form and content as required by law. Section 3. That the City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election Section 4. That the polls for the election shall be open at seven o'clock a m. of the day of the election and shall remain open continuously from that time, until eight o'clock p m of the same day when the polls shall be closed, except as provided in Section 14401 of the Elections Code of the State of California Section 5. That in all particulars not recited in this Resolution, the election shall be held and conducted as provided by law for holding municipal elections Section S. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or ' additional notice of the election, in time, form and manner as required by law. 1 COUNCIL AQENDA ITEM NO.X RESOLUMON NO. 98- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN BERNARDINO TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD NOVEMBER 3, 1998, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE WHEREAS, the City Council of the City of Grand Terrace called a General Municipal Election to be held on November 3, 1998, for the purpose of the election of (2) Members of the City Council, and WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General Election to be held on the same date and that within the City the precincts, polling places and election officers of the two elections be the same, and that the Registrar of Voters of the County of San Bernardino canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That pursuant to the requirements of Section 10403 of the Ewctwns Code, the Board of Supervisors of the County of San Bernardino is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General Election on Tuesday, November 3, 1998, for the purpose of the election of (2) Members of the City Council Section 2. That the Registrar of Voters is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. Section 3. That the Board of Supervisors is requested to issue instructions to the Registrar of Voters to take any and all steps necessary for the holding of the consolidated election Section 4. That the City of Grand Terrace recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs. Section S. That the City Clerk is hereby directed to file a certified copy COUNCIL AGENDA ITEM NO. � I L` n Staff Report Community Services Department COUNCIL ITEM MEETING DATE JUNE 25, 1998 1 SUBJECT 1998-99 STREET MAINTENANCE PROGRAM- SLURRY SEAL NO FUNDING REQUIRED DISCUSSION: As part of the 1998-99 Fiscal Year Budget, the City Council approved one of the most ambitious Capital,Improvement Budgets in approximately 8 years A key element is the sealing of approximately 50% of the City streets with a Type II Road Slurry The main objectives of the program are to provide a coat to City streets in order to preserve the integrity of the existing asphalt and protect it from additional wear As part of the development of the Pavement Management System, the City's consultant, Charles Abbott Associates has recommended a slurry program be enacted 'to coat streets every five (5) years As proposed, 50% of the City will be done in 1998-99 and 50% in 1999-00 Attached as Exhibits A and B are the areas to be shuned in each of the next two years A detailed program for City streets will be presented as part of the development of the City's Five Year Capital Improvement Program in August This item is for the City Council to approve the Slurry areas and authorize Staff to bid the projects RECOMMENDATION: That the City Council 1 Approve the 1998-99 and 1999-00 Slurry Seal Program Areas, and 2 Authorize Staff to bid the 1998-99 Slurry Seal Program FISCAL IMPACT - Estimated Costs for the 1998-99 Slurry Seal Program is $290,000 This Is included in the 98-99 Fiscal Year Budget C0t1NgL AGENDA REM N0. �, ` t 1999-2000 Slurry Program '� _ f � I III III(IIII 1 I,Illllll lllrl Illllf�lfll �.( l� lot I III �I I III 16 IIII� fIIIfIIfI /1 J iuv111� 4fT I �llllllllfll/IIIIIII/{II Illllll/ tlll/lllllll I� II11H!}Illll�lll1lll11111)I/f S [�}�}lrull I I llllllllll'I'I , Il ill����� � _ _ U I II I II I I II ll�'ll%ll�lllllli l� � I 1 Il1l1lllIllllllil(��I�I�,1 1ll11 fllllll I111111!I>'IISIII'II�� f)II V [!11111111111II'IIIIIIIIIIIIII „�� lllllllllllllf ��[IIIIIIIIIIII!1 %r� I lllllllllllll`` �IIIIIIIIIIII ' I I (IIIIIIIIIIIIII IIS11„I,'�'�'I'�/ 1 C117tffillI!IIII, I I IU}IIllllllillJJl�l� I� ,, J-- E}lllllll ) I L [fIDllll �>I C Itlf I/�IIIIIII A111EfA1I I CITY OF GRAND TERRACE C1TY OF C. CRIME PRE-ENTION COMMITTEE Regular Meeting MINUTES _ May 11, 1998 The Grand Terrace Crime Prevention Committee met for the regular meeting at the Senior Center Meeting was called to order at 6 15 p in by Chairperson, Philomene Spisak MEMBERS PRESENT were Phdomene Spisak, Chairperson, Vice Chairperson, Bitsy Miller, Robert Stewart, JoAnn Johnson, Dottie Raborn, Dick Rollins, Jackie Kiacz and Claire McElwee MEMBERS ABSENT - Tom Knowles and Alternate, Mike Fasenmyer CITY STAFF/SHERIFF'S DEPT. - None GUESTS PRESENT- None AGENDA was approved with motion by Jackie Kiacz and second by Claire McElwee MINUTES for the meeting of April 13th were approved with motion by Bob Stewart and second by Dottie Raborn PUBLIC COM KENT - None CORRESPONDENCE - Note from Bitsy Miller indicating that she would be away from May 27th through the second week in August Also correspondence from Lee Ann Garcia re the 20th Anniversary celebration and an invitation to become a sponsor There was discussion but no specific recommendation BUDGET - No expenditures were made so that the balance of $8749 66 remains unchanged Report given by Dottie Raborn UNFINISHED BUSINESS A. Brush growing by Traffic Signs a Dick Rollins indicated he had cleared brush from 4 signs and will do more when asked NEW BUSINESS - None REPORTS A. Summary of Law Enforcement Activity a Discussion on bomb threat at BofA. No specifics because Det Jones not present B. Detective Jones - Not present C. Autocad Program a Bitsy Miller had copies of the composite map D. Citizen Patrol Report - None E. CSO Report - None COUNCIL AGENDA REM NO. �]) 3 CITY OF GRAND TERRACE Historical & Cultural Activities Committee J L', 1 61998 - Minutes for June 1, 1998 CITY CLERK The meeting was called to order at 7PM By Chairman Vi Gratson Those present were Vi, Pauline Grant, Hannah Laister, Shelly Rosenkild, Brenda Stanfill, Colleen Edmundson, Judy McBride and Ann Petta The Secretary's minutes for May were read and the following changes made Under Art Show, it was suggested that teacher Mr Murphy be included in The Art Show- he did not ask Also under G T Days, members will be at our table in shifts With these corrections, the minutes were approved on motion by Ann seconded by Vi The Treasurer's report shows a balance of $134 49 in petty cash, $20,3 00 in the budget Motion to accept the report made by Ann, seconded by Pauline Old Business Art Show Screens must be repaired and painted Judy has our new kitchen screen in storage at her home Show Case Pauline, Ann and Vi prepared an exhibit of 20 years of progress, new buildings, etc Hannah turned in pictures of the 1997 Birthday Party and the 1998 Art Show New Business G T Days Table is ready to be manned there will be a scrap book, a short history of Grand Terrace to be given out and an historical exhibit Country Fair: Ann requested that applications go out with the July sewer billing with a reminder in the September billing Shelly will work on the application Ann made a motion to include a Children's cookie contest, made from scratch for ages 10 thru 17 This is new and will be tried this year Prizes for I' and 2id place, with a participation ribbon for all entrants Hannah seconded this motion Ann also requested that all applications be returned by October 1 st The meeting was adjourned at 7 35 PM The next meeting will be July 6d' Respectfully Submitted, Hannah Laister Secretary COUNCIL AGENDA ITEAA NOe A2a 7 ORDINANCE NO. AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING THE BARTON ROAD SPECIFIC PLAN OF SAID CITY IN BRSP-98-01-A39 AMENDING THE PLAN AS FOLLOWS:1) TO ALLOW EXCEPTION TO SPECIAL STANDARDS WITHIN THE MASTER PLAN AREA NO. 4 IN RELATION TO BUILDING LOCATION; and 2) INCLUSION OF NURSERIES AND GARDEN SUPPLY USES WITHIN THE VILLAGE COMMERCIAL DISTRICT, AND IN Z-98-01 AMENDING THE ZONING AND BARTON ROAD SPECIFIC PLAN MAP DESIGNATIONS FROM Rl- 7.2 TO BRSP-VC, AND IN GP-98-01 AMENDING THE GENERAL PLAN LAND USE MAP AND GENERAL PLAN LAND USE MAP TABLE VI-1, AND IN E-98-02 AN ASSOCIATED NEGATIVE DECLARATION, FILED BY JOVAL DEVELOPMENT COMPANY. WHEREAS, the proposed amendment is located in the Grand Terrace Redevelopment area, and WHEREAS, the JOVAL Development Company has initiated the proposed amendments, and WHEREAS, The Planning Commission during their meeting on May 21, 1998 recommend approval to the City (Council of said amendments, and WHEREAS, the project requires a Negative Declaration per the Cahforma Environmental Quality Act (CEQA) and WHEREAS, the following findings have been set forth m the Staff Report to the Planning Commission of the City of Grand Terrace, California 1 The proposed project is consistent with the General Plan FACTS The Specific Plan proposal is consistent with the General Plan Goal for Community Development and Commercial Use which is, "Maintenance and continued development of Grand Terrace's established commercial areas, and encouragement of new commercial development " 1 COUNCIL AGENDA ITEM FAL TS — The proposed amendments to the Barton Read Specific Plan will not in and of itself create any adverse impacts to affect the public health, safety and welfare of the surrounding property owners All future development plans will be required to comply with all applicable health, building and zoning codes NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS Section 1 Barton Road Specific Plan Chapter III, page III-19 of the BRSP section (d), Master Plan No 4 (for Exhibit VII), subtitled Master Plan Area No 4, is hereby amended to read as follows d Master Plan Area No 4 Master Plan Area No 4 encompasses what is identified as the "Village Activity Node" and includes 1 Street adjacent buildings - 2 Corner setbacks - 3 Vehicular access - the nearest mtersection. YX 71 Section 2 Barton Road Specific Plan Chapter III, Section D - Land Use Regulations, Table 1 - Land Use Matrix, Village Commercial Uses is hereby amended to read as follows 3 4 Vacant LAND USE Acres % of land Acres % Total % Total in City City Rural Land/Open Space Hillside Overlay (HOS) 132 6% 151 34% 7% Total Rural Land/ Open Space 132 6% 151 34% 7% Low Density Residential (LDR) 998.51 45% 63.24 14% 3% Hillside Overlay (HL.DR) 108 5% 10849 25% 5% Total Low Density Residential 1,10651 50% 17173 390/a 8% Medium Density Residential (MDR) 172 8% 1148 3% 5% General Commercial (GC) 153.E 7% 5852 14% 2 6% Office Professional (OC) 29 1% 7.27 2% 3% Light Industrial (1) 1555 7%, 3772 90/0 2% Flood Plain Overlay 32 1 % 0 00/0 Total Industrial 1875 8% 3772 90/0 2% Public 79 3% - - Street and Highways 353 16% - - TOTAL: 2,212 6 100% 43772 1000/0 20% Section 7 Development decisions shall be based on the Barton Road Specific Plan standards as incorporated and adopted by Ordinance of the City of Grand Terrace Section 8 Effective Date. This ordinance shall be in full force and effect at 12 01 a.m. on the 31 st day of its adoption Section 9 pig, The City Clerk shall cause tlus ordinance to be posted in three (3) public places within fifteen (15) days of its adoption, as designated for such purpose by the City Council 5 c i T 1' Community and Economic Development Department STAFF REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE: DUNE 25,1998 FUNDING REQUIRED NO FUNDING REQUIRED _ X SUBJECT: Question to Council- Is there a desire of City Council to support a zone change for property south of Preston Street between Barton Rd. and Palm Avenue, to residential from current BRSP - Office Professional classification? BACKGROUND Mr Roy Roberts, the property owner of parcel numbers 0276-202-64 through 0276-202-75, south of Preston Street, between Barton Rd and Palm Ave north of City Hall, would like the Council to consider alteration of current BRSP Office Professional District for new residential uses lice intent of this agenda item is 1) to ascertain if it is worthwhile for the applicant to submit a zone change application allowing a non -conforming 15 4 units per acre condominium map to proceed to construction and/or 2) alternatively, request a reevaluation/amendment of the current residential overlay district (which suspended the residential non -conforming status of existing single-family residences for 10 years) to instead allow construction of new housing units In both cases a zone change application of BRSP and GP would be required and would cost approximately $3,685 00 A formal amendment would require a public hearing Please note that this question/discussion has not been advertised and application has not been formally filed This is not a formal procedure and whatever Council responds at this tune will not need to be upheld after public input and staff detailed evaluation of Specific Plan Amendment and General Plan Amendment applications and specific project circumstances Please note that the question is of land use nature Staff is not prepared to respond to specific site or project questions at this time Staff s current position is that the BRSP and General Plan establishes this area as the Office Professional District of our main commercial corridor, an area for civic buildings and offices The General Plan Task Force more recently agreed that this zonmg is appropriate This area is to be our Civic Center area and perhaps expand in the future to add a new larger library and a convention center Also the introduction of some neighborhood commercial was considered for the hiture, in strategic locations Offices with a green belt around would provide a buffer and transition to surrounding residential areas 22795 Barton Road - Grand Terrace, California 92313-52COMOIL2l (MNDA �M I