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09/24/1998FILE COPY 22795 Barton Road Grand Terrace California 92313-5295 Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 n Byron R Matteson Mayor Dan Buchanan Mayor Pro Tempore r} Herman Hilkey Jim Smgley Lee Ann Garcia Council Members Thomas J Schwab City Manager September 24, 1998 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m a Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY COUNCEL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road SEPTEMBER 24, 1998 600PM THEcrffOFGRANDTTiRItACz commm wrm = AT*=CANS WITHACTOP VW IPYOU REQUIRE SPECIAL ASSISTANCE. TO PARTICIPATE IN THE 1CIElItTINN% PLUM CAIL TI1R C Y CI.`ERi S 0FPIC9AT0"92"6211 AT MST 41$ NOVO PIOORTO IM WXMO. YOU RFAUM TO ADDRM THE CITY COMM DVFJM TfW 1NEETIM, OTIMR THAN UNDER PfD U C COWWffi YOV ,ARE .ASKED TO PLEASE CIJ►14 LETE A REQUEST TO SPEAK. FORM AVAUABLE AT THE ENTRANCZANDPMMr 1T TO TIC Cl`I"Sf CUAX #PXAiM"1 ULB%CALLEUMN NYTIIE W AYOR T TIM A"HOPRIAIMIZAL * Call to Order - * Invocation - Dr. Paul Reed, Terrace Crest Baptist Church * Pledge of Allegiance - * Roll Call - STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY Approve 1 Approval of Check Register CRA092498 ADJOURN COMMUNITY REDEVELOPMENT AGENCY r CONVENE CITY COUNCLI. MEETING 1 Items to Delete 2 SPECIAL PRESENTATIONS A. Dr Herbert Fischer, Supermteadeat of Schools - Colton Joint Umfied School District 3 CONSENT CALENDAR The following Consent Calendar hems are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an hem from the Consent Calendar for discussion. Approve A Approve Check Register No MU98 B Ratify 09-24-98 CRA Action C Waive Full Reading of Ordinances on Agenda D Approval of Emergency Operations Plan Approve PENDING C ► APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: SEPTEMBER 24, 1998 CHECK REGISTER NO: 092498 OUTSTANDING -DEMANDS -AS OF: SEPTEMBER 24,1998 CHECK NO. VENDOR PAGE 1 AMOUNT P12530 MADELINE FALCO LOCAL MILEAGE REIMBURSEMENT 9132 P12531 STATE COMPENSATION INSURANCE FUND WORKERS' COMPENSATION INS, AUG ,1998 11966 P12532 MARGARET AYARS BIRTHDAY BONUS 5000 P12540 CASH CASHIERS CHECK FOR LONESTAR MORTGAGE TO BID ON PROPERTY AT 22574 THRUSH 85,000 00 P12545 U S BANK LEASE PAYMENT FOR 1997 COP BOND ISSUE 22,094 66 P12548 HERMAN HILKEY STIPENDS FOR SEPTEMBER, 1998 150 00 40533 DRAGOS BARBU INTERN 8/31-9/4/98 19125 40534 BERGEVIN'S CLEANING SERVICE JANITORIAL SERVICES FOR HOUSING REHAB DEPARTMENT, JULY & AUG, 1998 8000 40535 BEST BEST & KRIEGER STUDY ON USE OF CRA FUNDS FOR HOUSING 17685 40537 DAN BUCHANAN STIPENDS FOR SEPTEMBER, 1998 15000 40543 RAUL COLUNGA INTERN, 8/10-9/4/98 1.41414 40547 COVERBIRD BINDER COVERS 58067 40548 DAGOSTINO ENGINEERING PARCEL MAPS FOR PROPERTIES AT 22381 VAN BUREN AND 12520 MIRADO 46200 40554 DRUG ALTERNATIVE PROGRAM LAWN SERVICES FOR HOUSES UNDER REHAB 6000 40559 LEE ANN GARCIA STIPENDS FOR SEPTEMBER, 1998 15000 40561 CITY OF GRAND TERRACE WASTE WATER DISPOSAL SERVICES FOR HOUSES UNDER REHABILITATION 7200 40571 BYRON MATTESON STIPENDS FOR SEPTEMBER, 1998 15000 40576 PETTY CASH REIMBURSE PETTY CASH 1628 40588 JAMES SINGLEY STIPENDS FOR SEPTEMBER, 1998 15000 40591 SOUTHERN CA GAS COMPANY CLOSING BILL, 22547 LA PAIX 099 i PAGE 1 CITY OF GRAND TERRACE DATE: SEPTEMBER 24,1998 OUTSTANDING DEMANDS AS OF: CHECK NQ VENDOR P12529 COMCAST CABLEVISION P12530 MADELINE FALCO P12531 STATE COMPENSATION INS FUND P12533 HALLY CAPPIELLO P12534 GREG TORRES P12535 DOREE GRINDELL P12537 COMCAST CABLEVISION P12538 CAROLYN REED P12539 JAMES GENEL P12541 THE HAPPY CROWD P12542 KEVIN CARROLL P12543 RICHARD ROLLINS P12544 COMCAST CABLEVISION P12546 WINKS P12547 COMCAST CABLEVISION P12548 HERMAN HILKEY P12549 INLAND EMPIRE DIVISION, L C C 40528 ABBETT WESTERN PARTY RENTALS 40529 ADDINGTON ENGINEERING CONSULTING 40530 ADVANTAGE BUSINESS FORMS 40531 AIRBORNE EXPRESS 40532 ALLSTATE LIFE INSURANCE COMPANY 40533 DRAGOS BARBU 40534 BERGEVIN'S CLEANING SERVICE 40536 BITS BYTES & MORE 40537 DAN BUCHANAN P. -ANG CITY COUM'lii APPROVAL CHECK REGISTER NO: 092498 SEPTEMBER 24,1998 DESO-RIPTION AMOUNT CASH PAYMENTS FOR 9/4/98 22246 ADVANCED PAYROLL, FINAL PAYMENT 83312 WORKERS' COMPENSATION INS FOR AUG, 1998 1,404 47 PAYROLL ERROR, UNDERPAYMENT, 9/4/98 11814 PAYROLL ERROR, UNDERPAYMENT, 9/4/98 3500 PAYROLL ERROR, UNDERPAYMENT, 9/4/98 2973 CASH PAYMENTS FOR 9/8/98 23546 BIRTHDAY BONUS 5000 LIABILITY CLAIM SETTLEMENT 7478 CONCERT IN THE PARK ENTERTAINMENT 9/13/98 40000 BIRTHDAY BONUS 5000 OPEN/CLOSE/MAINTENANCE IN PARKS FOR AUG, 1998 52750 CASH PAYMENTS FOR 9/10/98 41702 EMPLOYEE OF THE MONTH PLAQUE, CHILD CARE 9698 CASH PAYMENTS FOR 9/16/98 22305 STIPENDS FOR SEPTEMBER, 1998 30000 REGISTRATION FOR MEETING 10800 RENT SNO-CONE MACHINE, RECREATION DEPT 3771 ENGINEERING SERVICES FOR AUG, 1998 3,210 00 PRINT RECREATION BROCHURES/CITY NEWSLETTER 3,54174 EXPRESS MAIL 1045 LIFE INSURANCE FOR H HILKEY (6 MONTHS) 90000 INTERN, 8/31-9/4/98 19125 JANITORIAL SERVICES FOR BUILDING/SAFETY, (2 MONTHS) 8000 COMPUTER REPAIRS, BUILDING/SAFETY DEPT 28757 STIPENDS FOR SEPTEMBER, 1998 30000 Community Services Department Staff Report COUNCIL ITEM (XX) MEETING DATE SEPTEM 3ER 24, 1998 SUBJECT EMERGENCY OPERATIONS PLAN APPROVAL NO FUNDING REQUIRED BACKGROUND: Under the California Government Code Section 8551, the California Emergency Services Act, local governments are given the responsibility of enacting plans for dealing with the response and effects of natural and man-made disasters The Code requires that the Cities develop the plans in compliance with a uniformity of response known as the Standardized Emergency Management System (SEMS) The requirements of SEMS, requires that all emergency response be a coordinated effort of the State Office of Emergency Services (OES), the County Operational Areas (OA) and the individual cities and political subdivisions within the State The main reasons for SEMS include the ability to maximize response efforts for all affected parties, coordinate post disaster planning, and establish a benchmark by which organizations should prepare themselves for the threats winch face governments within the State The City of Grand Terrace last revised its Emergency Plan in 1996 Since the last plan, a number of requirements under the California Emergency Services have changed, requiring the updating of the existing plan to meet the State mandates Attached for the consideration and approval of the City Council is a revised Emergency Plan This is a much smaller and more condensed plan that that approved in 1996 Generally, this is a planning/conceptual document from which the City's Standard Operating Procedures will be modified and developed The main elements of the plan include as follows 1 Concept of Operations: A general discussion of how the City will respond to a disaster COUNCIL AGENDA ITEM NO.'� J 22795 Barton Road i Grand Terrace California 92313-5295 Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 Byron R Matteson mri- Dan Buchanan Mayor Pro Temp — Herman Hilkey \ Jim Smgley Lee Ann Garma Council Members Thomas J Schwab cry Mamw LETTER OF PROMULGATION Approval Date September 24, 1998 To Officials, Employees, and Citizens of the City of Grand Ten -ace The preservation of life, property, and the environment is an inherent responsibility of local, state, and federal government. The City of Grand Terrace has prepared an emergency operations plan to ensure the most effective and economical allocation of resources for the maximum benefit and protection of the community in time of emergency While no plan can completely prevent death and destruction, good plans carved out by knowledgeable and well -trained personnel can and will minimize losses This plan establishes the emergency organization, assigns tasks, specifies policies, and general procedures, and provides for coordination of planning efforts of the various emergency staff and service elements utilizing the Standardized Emergency Management System (SEMS). The objective of this plan is to incorporate and coordinate all the facilities and personnel of the city into an efficient organization capable of responding to any emergency This emergency operations plan is an extension of the California Emergency Plan. It will be reviewed, exercised periodically, and revised as necessary to meet changing conditions The City Council gives its full support to this plan and urges all officials, employees, and citizens, individually and collectively, to do their share in the total emergency effort of the city of Grand Terrace Concurrence of this promulgation letter constitutes the adoption of the Standardized Emergency Management System by the City of Grand Terrace. This emergency operations plan will become effective on approval by the City Council Byron IL Matteson Mayor City of Grand Terrace The City of Grand Terrace Emergency Operations Plan INTRODUCTION The Grand Terrace Emergency Operations Plan identifies the City's emergency planning, organization, and response policies and procedures The plan also addresses the integration and coordination with other governmental levels when required Tlus plan is based on the functions and principles of the Standardized Emergency Management System (SEMS), which is based on the FIRESCOPE Incident Command System (ICS), and identifies how the City fits in the overall SEMS structure The plan addresses how the City will respond to extraordinary events or disasters, from preparation through recovery A hazard analysis and probability matrix are also included in the plan The responsibilities of each department are identified in matrices, which are based on each identified hazard or threat The development of departmental Standard Operating Procedures (SOPs) is discussed, including what each department will include in their own SOPs The Grand Terrace Emergency Operations Plan will be approved by the City Council and signed by the Mayor The City's Office of Emergency Services is responsible for reviewing the entire plan on an annual basis, J and coordinating the revision of the plan as required Each department manager is responsible for reviewing its SOPS on an annual basis and coordinating the revision of the procedures with the Office of Emergency Services Special districts serving the City of Grand Terrace are responsible for following this plan and developing procedures to fulfill their stated responsibilities. The City's Office of Emergency Services will be responsible for maintaming records of all revisions. CONCEPT OF OPERATIONS The City's response to disasters is based on four phases • increased readiness, • unttal response operations, • extended response operations, and • recovery operations During each phase, specific actions are taken to reduce and/or eliminate the threat of specific disaster situations In coordination with the City Manager and Incident Commanders, the Office of Emergency Services Director will determine the phase and antiate the appropriate level of alert EMERGENCY PLANNING GUIDANCE FOR LOCAL GOVERNMENT Page 2 of 45 — Emergency Plan for the City of Grand Terrace • conducting initial damage assessments and surveys, • assessing need for mutual aid assistance, • restricting movement of traffic/people and unnecessary access to affected areas, • establishing Unified Commands, • coordinating with state and federal agencies working in the field, and • developing and implementing Incident Action Plans The City's extended response activities are conducted in the field and in the City's emergency operations center (EOC) The Grand Terrace EOC is located in the basement of City Hall Extended emergency operations involve the coordination and management of personnel and resources to mitigate an emergency and facilitate the transition to recovery operations Field response personnel will continue to use the Incident Command System (ICS) to manage field operations EOC staff will support field response personnel in mitigating the affects of the disaster sE,tMs Functions EOC staff will be organized around the five Standard Emergency Management System (SEMS) functions Management, Operations, Planning/Intelligence, Logistics, and Fmance/Administration The components and principles of SEMS will be used by the EOC staff to manage disaster operations EOC staff will establish measurable and attainable objectives to be achieved for a given operational period An EOC action plan will be developed for each operational period When the EOC is activated, communications and coordination will be established between the Incident Commander(s) and the EOC Communications and coordination will be established between the Grand Terrace EOC, when activated, and the San Bernardino Operational Area EOC Multi -agency or mter-agency coordination will be used by EOC staff to facilitate decisions for overall local government level emergency response activities Mutual Aid "Mutual Aid System" means the system winch allows for the progressive mobilization of resources to/from emergency response agencies, local governments, Operational Areas, regions, and the State with the intent of providing adequate resources to requesting agencies The City of Grand Ten -ace is located in Mutual Aid Region 6 Within the framework of the California Disaster and Civil Defense Master Mutual Aid Agreement, several discipline -specific mutual aid coordinators will operate from the San Bernardino Operational Area EOC, such as fire and rescue, law, medical, and public works Mutual aid requests for these disciplines will be coordinated through the coordinators Once the City EOC is activated, communications will be established between the EOC and these discipline -specific Operational Area mutual aid coordinators All other requests for assistance will flow through the appropriate Operational Area SEMS function The junsdiction(s) EMERGENCY PLANNING GUIDANCE FOR LOCAL GOVERNMEW Page 4 of 45 — Eoergea cy Plan for the City of Grand Terrace RELATIONSHIP TO THE SYSTEM The City is responsible for emergency response within its geographical boundaries The California Emergency Services Act requires the City to manage and coordinate the overall emergency response and recovery activities within its junsdiction During disasters, it is required to coordinate emergency operations with the San Bernardino Operational Area and, in some instances, other local governments Under the Standardized Emergency Management System (SEMS), the city has responsibilities at two levels, the field response and local government levels At the field response level, all agencies will use the Incident Command System (ICS) to standardize the emergency response At the local government level, a designated Emergency Operations Center (EOC) is used as the central location for gathering and disseminating information, coordinating all jurisdictional emergency operations, and coordinating with the San Bernardino Operational Area. The following diagram depicts the relationship between the City of Grand Terrace, the San Bernardino Operational Area, and the State's Southern Regional Emergency Operations Center (REOC) di ♦..� Lines of Communications and EMERGENCY PLANNING GUIDANCE FOR LOCAL GOVERNMeff Page 6 of 45 — Energemy PUm for the City of Grand Temee Natural Hazards • earthquakes, • floods, • wildland fires, • landslides, • extreme weather/storm, and TechnolomcaUMan-made Hazards • hazardous materials, • major vehicle accident, • tram accident, • airplane crash, • civil disturbance, and • terrorism A hazard matrix that outlines each of these hazards and identifies their likelihood of occurrence and its seventy is listed on the next page EMERGENCY PLANNING GUIDANCE FOR LOCAL GovERmwuff Page 8 of 45 — Emergency Plan for the City of Grad Terrace DEPARTMENTAL RESPONSIBILITIES Grand Terrace departments have specific responsibilities and related activities/actions assigned to them for each identified hazard and threat Each department is responsible for ensuring coordination with the other departments Key personnel The Grand Terrace Office of Emergency Services is responsible for identifying key management personnel, with alternates, and alternative facilities to conduct government operations, based on the hazard analysis Each department will be responsible for identifying key departmental personnel with backups and alternates for each position Alert list The Grand Terrace Office of Emergency Services is responsible for developing and mamtauung an emergency alert list, which will be used to notify the key city personnel Each department will develop their own departmental alert list, which will be used by the departments to alert departmental personnel Special districts Special districts with responsibilities under this plan will coordinate all planning efforts with the Grand Terrace Office of Emergency Services Cay OEs The Grand Terrace Office of Emergency Services has overarching responsibility for coordinating the City's response to each identified hazard and threat Departmental responsibilities are outlined in hazard/threat specific matrices Typical activities/actions performed during a specific hazard/threat are listed on the vertical axis (y-axis), and the five Standardized Emergency Management System (SEMS) functions are listed on the horizontal axis (x-axis) For each activity/action, the departments' assigned responsibilities under, this activity/action are listed under the appropriate SEMS function The following legend will apply to all the matrices FD = Fire Department CS/CD = Community Services/Commumty Development ADMIN = Administration/City Manager/Mayors Office OES = Office of Emergency Services CS/P&R = Community Services/Recreation PW = Public Works SO = Sheriffs Department FIN = Finance SD = Special districts EMERGENCY PLANNING GUIDANCE FOR LOCAL GOVERNMENT Page 10 of 45 — Emergency Plan for the City of Graad Terrace Earthquake SEMS Functions Activities Mgmt/ Command Operations Planning/ Intell. Logistics Finance/ Admin. FD,SO Incident Command Establish Perimeter FD,SO Control Access _ FD,SO,PW Traffic/Crowd Ctr SO,PW EOC Operations ADMIN,FD, CS/CD, FIN,OES, SO SO,FD,PW, CS/P&R CS/CD,ADMIN ADMIN,PW, SO FIN,ADMIN Evacuations SO,FD CS/CD,PW Notifications SO,FD Communications FD,SO,PW, OES SO Initial Damage Assessment SO,FD,SD Detailed Damage Assessment CS/CD Shelter Operations ADMIN SO SD Public Information SO,FD,OES SD FD,SO Fire Suppression FD HazMat Operations FD Debris Removal PW Utility Restoration PW,SD Facility Restoration PW,CS/CD Situation Status CS/CD,SO,FD,P w Documentation FIN Procurement ADMIN FIN Volunteer Mgmt ADMIN,SO,SD Fatalities Mgmt SO,FD,PW, CS/P&R Recovery Operations ADMIN,FD,SO PW,CS/CD LWRGENCY PLANNING GUIDANCE FOR LOCAL GOVUVOU VTT Page 12 of 45 — Emergeacy Phu for the City of Grand Terrace Flood SEMS Functions Activities Mgmt/ Command Operations Planning/ Intell. Logistics Finance/ Admin. Incident Command FD,SO Establish Perimeter FD,SO Control Access FD,SO,PW Traffic/Crowd Control SO,PW EOC Operations OES, SO SO,FD,PW, CS/P&R CS/CD, ADMIN ADMIN,PW SO FIN,ADMIN Evacuation SO,FD, PW CS/CD,PW Notifications SO,FD Communications FD,SO, OES SO Flood Fight Ops PW,SO,FD,SD' CS/CD Shelter Operations ADMIN,SO SD Public Information SO,FD,OES Med/Rescue Ops FD,SO, CS/P&R Situation Status CS/CD,SO,FD, PW Documentation FIN Fatalities Mgmt SO,FD,PW, CS/P&R EMERGENCY PLANNING GU DANCE FOR LOCAL GOVERNM ENT Page 14 of 45 — Emergency Plan for the City of Grand Terrace a r� Landslide SEMS Functions Activities Mgmt/ Command Operations Planning/ Intell. Logistics Finance/ Admin. Incident Command FD,SO Establish Perimeter FD,SO Control Access FD,SO,PW Traffic/Crowd Control SO,PW EOC Operations ADMIN,FD, CS/CD,FIN,S O SO,FD,PW, CS/P&R CS/CD, ADMEN ADMIN,PW SO FTN ADMIN Evacuation FD,SO CS/CD,PW Notifications SO,FD Communications FD,SO, OES SO Debris Removal PW Public Information SO,FD,OES Med/Rescue Ops FD,SO Situation Status CS/CD,SO,FD, PW Documentation ADMIN,OES FIN Procurement ADMIN FIN EMERGENCY PLANNE%G GUIDANCE FOR LOCAL GOVERNMEff Page 16 of 45 — Eoaseney Plan for the City of Graad Terraee Extreme Weather/Storm SEMS Functions Activities Mgmt/ Command Operations Planning/ Intell. Logistics Finance/ Admin. Incident Command FD,SO EOC Operations ADMIN,FD, CS/CD,FIN,O ES SO SO,FD,PW, CS/P&R CS/CD,ADMIN ADMIN,PW, SO FIN,ADMIN Evacuation FD,SO CS/CD,PW Notifications SO,FD Communications FD,SO,OES SO Shelter Operations ADMIN,SO SD Public Information SO,FD,OES Rescue Operations FD,SO Damage Assessment FD,SO,PW, CS/P&R, SD Situation Status CS/CD,SO,FD, PW Documentation ADMIN,OES FIN Procurement ADMIN FIN Recovery Operatic ADMIN,OES FD,SO,PW, CS/P&R CS/CD,SO,FD, PW ADMIN,PW SO FIN,ADMIN EMERGENCY PLANNING GUIDANCE FOR LOCAL GovERNMENT Page 13 of 45 — Emergency Plan for the City of Grand Terrace Major Vehicle Accident SEMS Functions Activities, Mgmt/ Command Operations Planning/ Intell. Logistics Finance/ Admin. Incident Command FD,SO Establish Perimeter FD,SO Control Access FD,SO,PW Traffic/Crowd Control SO,P W EOC Operations OES,SO SO,FD,PW, CS/P&R CS/CD,ADMIN ADMIN,PW, SO FIN,ADNIIN Evacuation FD,SO CS/CD,PW Notifications SO,FD Communications FD,SO,OES SO Public Information SO,FD,OES Rescue Operations FD,SO FireJHazMat Ops FD Situation Status CS/CD,SO,FD PW Documentation ADMIN,OES Procurement ADMIN FIN Fatalities Mgmt SO,FD,PW, CS/P&R EMERGENCY PLANNING GUIDANCE FOR LOCAL GovERNAINT Page 20 of 45 — Eaurgeaey Plat for the City of Gr=W Terraee J U SEMS Functions Activities Mgmt/ Command Operations Planning/ Intell. Logistics Finance/ Admin. Incident Command FD,SO Establish Perimeter FD,SO Control Access FD,SO,PW Traffic/Crowd Control SO,PW EOC Operations ADMIN,FD, CS/CD,FIN,O ES,SO SO,FD,PW, CS/P&R CS/CD,ADMIN ADMIN,PW, SO FIN,ADMIN Evacuation FD,SO CS/CD,PW Notifications SO,FD Communications FD,SO,OES SO Safeguard Evidence SO,FD Shelter Operations ADMIN,SO, SD Public Information SO,FD,OES Fue/Rescue Ops FD,SO Situation Status CS/CD,SO,FD, PW Documentation ADMIN,OES Fatalities Mgmt SO,FD,PW CS/P&R EMERGENCY PLANMNG GUIDANCE FOR LOCAL GOVERM1IENT Page 22 of 45 — Emergency Plan for the City of Graed Terrace Initial Response In coordination with the Sheriff s Department, Office of Emergency Operations Services, and Administration/City Manager's and Mayor's Office, develop procedures to disseminate warnings, emergency public information, and instructions to Grand Terrace citizens Develop procedures for responding to and managing • tram accidents, including light rail, • aircraft accidents, including military aircraft, • major vehicle accidents, • a failure of the San Bernardino Dam (consistent with inundation areas), • hazardous material incidents (consistent with County's HazMat Area Plan), • earthquakes, • floods, • wildland fires, • landslides, and • extreme weather or storm situations Develop procedures for initiating • activities to implement Incident Action Plans, • " windshield survey" damage assessment following an earthquake, • medical operations, including triage operations, • a needs assessment and subsequent requests for fire and rescue mutual aid, • rescue operations, including swift water rescues, evacuation and rescue operations, and • in coordination with the Parks & Recreation Department, treatment for mjunuL (Medical Car/Tnage SOP) Take into consideration specific planning requirements identified in the hazard analysis, in particular for hazardous materials and dam safety elements Extended Response Develop the process and concept of operations for EOC operations, Operations including the communication and coordination protocol between the field and EOC fire personnel Sheriffs Department Increased Readiness identify key management, with two alternates per position, and develop L, Identify alternative government facilities, based on the hazard analysis Develop procedure for reviewing and updating Grand Terrace Sheriffs Department SOPs Identify the process and develop procedures for checking critical Sheriffs Department facilities and equipment, including testing systems EMERGENCY PLANNING GUIDANCE FOR LOCAL GOVERN WM Page 24 of 45 — Emergency Plan for the City of Graad Terrue Increased Readiness In coordination with the San Bernardino County Coroner, develop procedures for managing fatalities errace Office of Emergency Services SOPs Check and expedite any repairs to the EOC and equipment, including testing systems Review procedures for pre -positioning resources and equipment L Review and update processes and procedures for briefing City Manager, Mayor, and employees of the impending disaster situation Coordinate with Administration/City Manager's and Mayor's Offices to review and revise the process and procedures for increasing public information releases Coordinate with Administration/City Manager's and Mayor's Office, the process and procedure for recruiting volunteers and additional staff, including the procedure for registering them as Disaster Service Workers Prepare to mobilize auxiliary and volunteer staff and pre -positioning resources and equipment In coordination with the Shenffs Department and the Fire Department, test the process for managing incidents at the field level, using the Incident Command System. Determine which state and federal agency could be operating m the field and make initial contacts In coordination with the Fire Department and the Sheriffs Department, test the process for communicating with and directing the central dispatch center, including the activation of the Emergency Alert List. Review maps of specific hazards (i e , HazMat, dam inundation areas, flood mundaton areas, earthquake faults, etc ) to be used by the various departments/emergency responders Revise EOC SOPS, based on new conditions Initial Response In coordination with the Fire Department, Sheriffs Department, and Operations Administration/City Manager's and Mayor's Offices, develop procedures to disseminate warnings, emergency public information, and instructions to Grand Terrace citizens In coordination with Adimmstration/City Manager's and Mayor's Offices, develop procedures for drafting and declaring a local emergency, including how to request a concurrence from the Director of the Governor's Office of Emergency Services, how to request a gubernatorial EMERGENCY PLANNING GUIDANCE FOR LOCAL GOVERNMENT Page 26 of 45 — Emersescy Plan for the City of Grand Terrace Extended Response Operations Recovery Operations Increased Readiness Develop procedures for uutiatmg • utility system damage assessment operations following an earthquake, • damage assessment operations at the San Bernardino Dam, • damage assessment operations for critical facilities, including infrastructure, • debris removal operations, • repair and restoration activities for damaged facilities, utility systems, and infrastructure, • flood fighting activities/actions, • sand bagging operations, • levee reinforcement operations, • hazardous waste clean up and disposal operations, • clearing and shoring operations for landslide areas, and • request for public works mutual aid Develop procedure for restoring vital utility services In coordination with the Grand Terrace Office of Emergency Services and Community Services/Community Development Department, identify the process for conducting and analyzing potential hazard mitigation projects and Mayor's Offices SON In coordination with OES, identify alternate government facilities, including alternate EOC In coordination with the Office of Emergency Services, develop the process and procedure for increasing public information efforts In coordination with the Office of Emergency Services, develop the process and procedure for recanting volunteers and additional staff, including the procedure for registering them as Disaster Service Workers Increased Response In coordination with the Fine Department, Sheriffs Department, and the Operations Office of Emergency Services, develop procedures to disseminate wamings, emergency public information, and instructions to Grand Ten -ace citizens In coordination with the Office of Emergency Services, develop draft language for declaring a local emergency, including instructions for how to request a concurrence from the Director of the Governor's Office of Emergency Services, how to request a gubernatorial proclamation of a state of emergency, and how to request a presidential declaration Include in the procedures the benefits of such proclamations and any additional actions that may be required after a proclamation. Euended Response In coordination with the Office of Emergency Services, develop the Operatmns process and procedure for declaring a local emergency EMERGENCY PLANNING GUmANCE FOR LOCAL GOVERNMKNT Page 23 of 45 — Emergency Plan for the City of Grand Tema Finance Department Increased Readiness Develop procedure for reviewing and updating Finance Department SOPS F-Vended Response Develop procedures for procuring emergency resources to sustain Operations operations Develop the process for documenting the financial cost of disaster response and recovery operations (a disaster accounting system) Recovery Operations In coordination with the Office of Emergency Services and Administration, develop the procedures and processes used for recovery operations Develop the process and procedure for tracking employees' time and issuing paychecks during disaster operations Develop process and the procedures for submitting and processing workman compensation claims Parks & Recreation Department Increased Readiness Develop procedure for reviewing and updating Grand Terrace Parks and Recreation Department SOPs Identify the process and develop procedures for checking Community Services/Recreation facilities and equipment, including testing systems Develop procedure for mobilizmg Community Services/Recreation personnel and pre -positioning resources and equipment Imna! Response Develop procedures for assessing the need for mutual aid Operations In coordination with the Fire Department, develop procedures for treating the inured, including activating "field treatment sites" (Medical Care/Tnage SOP) Euended Response In coordination with the American Red Cross, develop procedures for Operations caring for displaced persons (Shelter Operations SOP) Ensure that all items under the American's with Disabilities Act are considered when opening and managing a shelter Develop procedures for transporting patients from the field to local medical facilities Develop procedures for activating and participating in the Hospital Emergency Amateur Radio (HEAR) system In coordination with the County Health Department, develop procedures for vector control operations In coordination with County Animal Control develop procedures for the care and shelter of pets and hvestock EMERGENCY PLANNING GUIDANCE FOR LOCAL GOVERNMENT Page 30 of 45 — Emergency Plat for the City of Grand Ternee t Appendix: Letter of Promulgation Approval Date September 24, 1998 To Officials, Employees, and Citizens of the City of Grand Terrace The preservation of life, property, and the environment is an inherent responsibility of local, state, and federal government The City of Grand Terrace has prepared this emergency operations plan to ensure the most effective and economical allocation of resources for the maximum benefit and protection of the community in time of emergency While no plan can completely prevent death and destruction, good plans carved out by knowledgeable and well -trained personnel can and will minimize losses This plan establishes the emergency organization, assigns tasks, specifies policies, and general procedures, and provides for coordination of planning efforts of the various emergency staff and service elements utilizing the Standardized Emergency Management System (SEMS) The objective of this plan is to incorporate and coordinate all the facilities and personnel of the city into an efficient organization capable of responding to any emergency This emergency operations plan is an extension of the California Emergency I J Plan It will be reviewed, exercised periodically, and revised as necessary to meet changing conditions The City Council gives its full support to this plan and urges all officials, employees, and citizens, mdividually and collectively, to do their share in the total emergency effort of the City of Grand Terrace Concurrence of this promulgation letter constitutes the adoption of the Standardized Emergency Management System by the City of Grand Terrace This emergency operations plan will become effective on approval by the City Council (Name) Mayor City of Grand Terrace EMMGENCY PLANNING GUIDANCE FOR LOCAL GOVERNMENT Page 32 of 45 — Emergency Plan for the City of Grand Terrace The Community Services/Recreation Department concurs with the City of Grand Terrace's Emergency Operations Plan As needed, revisions will be submitted to the Administration Manager Signed (Community Services/Recreation Director's Signature) t� The Planning Department concurs with the City of Grand Terrace's Emergency Operations Plan As needed, revisions will be submitted to the Assistant Planning Director Signed (Planning Director's Signature) The Personnel Department concurs with the City of Grand Terrace's Emergency Operations Plan As needed, revisions will be submitted to the Administrative Assistant Signed (Personnel Director's Signature) The City Clerk concurs with the City of Grand Terrace's Emergency Operations Plan As needed, revisions will be submitted to the Administrative Assistant Signed (City Clerk's Signature) EMERGENCY PLANNING GUIDANCE FOR LOCAL GOVERNMENT Page 34 of 45 — Emergeoey PIa for the City of Gnad Terrace Recovery Operations- erations Manual Concept of Operations Recovery Operanorts The City of Grand Terrace and the special districts serving the City will be involved in recovery operations In the aftermath of a disaster, many citizens will have specific needs that must be met before they can pick up the thread of their pre -disaster lives Typically, there will be a need for such services as these . assessment of the extent and seventy of damages to homes and other property, • restoration of services generally available in communities - water, food, and medical assistance, • repair of damaged homes and property, and • professional counseling when the sudden changes resulting from the emergency have resulted in mental anguish and inability to cope The City will help individuals and families recover by ensuring that these services are available and by seeking additional resources if the community needs them Two phases Recovery occurs in two phases short-term and long-term Short- term recovery operations will begin during the response phase of the emergency The major objectives of short-term recovery operations include rapid debris removal and clean-up, and orderly and coordinated restoration of essential services (electricity, water, and sanitary systems) Short-term recovery operations will include all the agencies participating in the City's disaster response The major objectives of long-term recovery operations include • coordinated delivery of long-term social and health services, • improved land use planning, • an improved Grand Ten= Emergency Operations Plan, • re-establishing the local economy to pre -disaster levels, • recovery of disaster response costs, and • the effective integration of mitigation strategies into recovery planning and operations Grand Terrace will handle long-term recovery activities on its own, separate from the San Bernardino Operational Area Changes to the plan will be coordinated with all participating departments and agencies Structures that present public safety threats will be demolished and abated during short-term recovery operations EMERGENCY PLANNING GUIDANCE FOR LOCAL GOVERNMEN r Page 36 of45 — Emergency Plan for the City of Gnad Terrace i RECOVERY OPERATIONS ORGANIZATION For the City of Grand Terrace, recovery operations will be managed and directed by the Assistant City Manager Recovery issues involving other jurisdictions and/or special districts will be coordinated and managed between the Assistant City Manager and their designated representatives On a regularly scheduled basis, the Assistant City Manager will convene meetings with department managers, key individuals, and representatives from affected jurisdictions and special districts These meetings will be held to collectively make policy decisions and to gather and disseminate information regarding completed and ongoing recovery operations The City Emergency Services Coordinator will assist the Assistant City Manager in facilitating and leading the recovery process Grand Terrace departments will also be represented and responsible for certain functions throughout the recovery process A recovery operations organizational chart is depicted below San Bernardino Operational Area Recovery Operations Organizational Chart Recovery Management Overall Recovery Management Special A-0- Distncts Assistant County Admin Political Process Management Officer Recovery Policy Development Recovery Decision Making Public Information Logistics inance/Admm. Operations I Plannmg/Intelligence Emergency Services Plamung Du�xor dmm. Services Finance Duvaor Coordinator Manager Medical Facility & Land Use & Zoning Government Public Finance Service Restoration Operations Building Permits Budgeting Environmental Space Acquisition Reviews Budding Regulations & Contracting Code Revisions Supphes & Debris Removal Equipment Accounting & Code Enforcement im Clams Processing Construction Vehicles Plan Review Taxation Build. & Safety Personnel Inspections Redevelopment Insurance Settlements Utility Service Recovery Situation Restoration Status Housing Program Recovery Documentation Hazard Mitigation EMERGENCY PLANNING GUIDANCE FOR LOCAL GOVERNMENT Page 38 of 45 — Emergency Plan for the Grip of Grand Terrace RECOVERY DAMAGE/SAFETY ASSESSMENT Under the Grand Terrace Emergency Operations Center's Standard Operating Procedures, an Initial Damage Estimate is developed during the emergency response phase to support a request for gubernatorial proclamation and for the State to request a presidential declaration Tlus is followed by a detailed assessment of damage during the recovery phase by the City and special districts This detailed assessment provides the basis for determining the type and amount of state and/or federal financial assistance available for recovery r In coordination with County OES, the Public Works Departments will complete the detailed damage/safety assessment Administrative and operational divisions of special districts will, in most cases, complete the detailed damage/safety assessment DOCUMENTATION Documentation is the key to recovering emergency response and recovery costs Damage assessment documentation will be critical in establishing the basis for eligibility of disaster assistance programs NDAA requirements Under the State Natural Disaster Assistance Act (NDAA), documentation is required for damage sustained to public buildings, levees, flood control works, irrigation works, county roads, city streets, bridges, and other public works Federal requirements Under federal disaster assistance programs, documentation must be obtamed regarding damage sustained to • roads, • water control facilities, • public buildings and related equipment, • public utilities, • facilities under construction, • recreational and park facilities, • educational institutions, and • certain private non-profit facilities Debris removal Debris removal and emergency response costs incurred by the affected entities should also be documented for assistance purposes under the federal programs It will be the responsibility of the City and special districts to collect documentation of these damages The documented information should include the location and extent of damage, and estimates of costs for debris removal, emergency work, and repairing or replacing damaged facilities to pre -disaster condition. Building codes The cost of compliance with buildmg codes for new construction, repair, and restoration will also be documented The cost of nnprovmg facihties may be included under federal mitigation programs EMERGENCY PLANNING GUIDANCE FOR LOCAL GOVERNWff Page 40 of 45 — Eme rgeaey Plan for the City of Grand Terrace AFTER -ACTION REPORTING After -Action Report Standardized Emergency Management System (SEMS) regulations require any city, city and county, or county declaring a local emergency for which the governor proclaims a state of emergency to complete and transmit an after -action report to OES within (90) days of the close of the incident period The after -action report will provide, at a minimum, response actions taken, application of SEMS, suggested modifications to SEMS, necessary modifications to plans and procedures, identified training needs, and recovery activities to date The after -action report will serve as a source for documenting Grand Terrace's emergency response activities, identifying areas of concern and successes It will also be utilized to develop and describe a work plan for implementing improvements An after -action report will be a composite document for all SEMS levels, providing a broad perspective of the incident, referencing more detailed documents, and addressing all areas specified in regulations It will include an overview of the incident, including enclosures, and addressing specific areas if necessary It will be coordinated with, but not encompass, hazard mitigation Hazard mitigation efforts may be included in the "recovery actions to date" portion of the after -action report The Grand Terrace Office of Emergency Services will be responsible for LJ` the completion and distribution of the Grand Terrace after -action report, including sending it to the Governor's Southern Region Office of Emergency Services within the required 90 day period They may coordinate with the Operational Area and special distracts in the completion of the after -action report, incorporating information from them for the report For Grand Terrace, the after -action report's primary audience will be City management and employees As public documents, they are accessible to anyone who requests a copy and will be made available through the San Bernardino County library system The after -action reports will be written in simple language, well - structured, brief and well -presented, and geared to multiple audiences Data for the after -action report will be collected from a questionnaire, RIMS documents, other documents developed during the disaster response, and interviews of emergency responders The most recent After - Action Report Instructions and Report Form are available on RIMS EMERGENCY PLANNING GUIDANCE FOR LOCAL GOVERNMENT Page 42 of 45 — Emergency Plan for the Cdy of Grand Terrace • Department of Social Services, • Franchise Tax Board Tax Relief, • Department of Motor Vehicles, • Department of Aging State Board of Equalization, and • Department of Veteran's Affairs (CALVET) Presidential Declaration Under a Presidential Declaration, the City, special districts, individuals, and businesses may be eligible for the following disaster assistance programs and services • Cora Brown Fund, • Crisis Counseling Program, Disaster Unemployment, • Temporary Housing Program, • Individual and Family Grant Program, • Internal Revenue Service Tax Relief, • Public Assistance, • Hazard Mitigation, Veteran's Affairs Assistance, and • Federal Financial Institutions The City, private agencies, and special districts have the responsibility i the completion and submission of the required documents for both state and federal public assistance programs for their jurisdiction, agency, or company Specifically, the City Office of Emergency Services (OES) will complete the necessary public assistance program application and supporting materials Additionally, City OES will be the primary contact for state and federal field representatives Special districts will typically assign a representative from their accounting office to complete application materials and coordinate with state and federal representatives This special district representative will also work closely with their agency's/company's field operations staff throughout this process expect the City to deliver assistance to them well after the disaster The City will assist the individuals in any way possible, including providing them with the Federal Emergency Management Agency's (FEMA) hotline number for individual assistance A sequence of delivery guide has been developed by FEMA to assist individuals and local governments in determining the flow of individual assistance Grand Terrace's objective is to provide the citizens of their community with all the necessary information to help themselves recover from the disaster The sequence of delivery appears as follows - EMERGENCY PLANNWG GLANCE FOR LOCAL GOVERNMENT Page 44 or 45 — Emergency Plan for the City or Gnaad Terrace 4WIN Staff Report Community Services Department COUNCIL ITEM OM MEETING DATE SEPTEMBER 24, 1998 SUBJECT EMERGENCY OPERATIONS COM1IITTEE- APPOINTMENT OF ROBERT SOUTER NO FUNDING REQUIRED DISCUSSION: In July, 1998, the City Council authorized the advertisement of open positions on the City's Emergency Operations Committee The Committee has received and reviewed the application of Robert Souter and is recommending appointment Mr Souter brings a significant amount of experience in the area of amateur radio and emergency response coordination He is currently the RACES Coordinator for the Moreno Valley area and is a frequent attendee to EOC meetings RECOAD4ENDATION• That the City Council appoint Robert Souter to the Emergency Operations Committee FISCAL EMPACT: None by this action oouNca. AGENDA nW Na.A 1 CITY OF GRAND T ERiiA ,c EMERGENCY OPERATIONS CO1VIIMITEE S E P 15 �29 CITY OF GRAND TERRACE August 3, 1998 1bMgMS CALL TO ORDER The meeting was called to order by Gary Eldridge at 7 09 p in MEMBERS PRESENT: Vic Phennrghausen, Rich Haubert, Gary Eldridge, and Darla Wertz GUESTS PRESENT: John DonleW APPROVAL OF MINUTES: Nfimutes of July 6, 1998, meeting were approved COUNSEL LIAISON REPORT: 1 Concrete slab to be poured for the generator to be moved 2 A 20-gallon water heater will be purchased by the city for the EOC building- 3 Carpet bid will be attached to the carpet bid for the Child Care Center 4 John is doing a rewrite of the Emegency Operations Plan in a simple, fixedly, easy - to -read format s Emergency operations training for city staff planned for September 6 The city is implementing an aggressive street mao enance plan. EQUIPMENT/FACH ITY REPORT: 1 Vic will not be running ring the generator again until it is moved couNcI. AaMn rtM NMPq it COMMITTEE REQUEST FOR CITY COUNCIL ACTION COUNCIL MEETING DATE: 24 SEPTEMBER 1998 COMNIISSION/COMMITTEE: CRIME PREVENTION DATE: 16 SEPTEMBER 1998 PROBLEM: THE CRIME PREVENTION COMMITTEE HAS ONE ALTERNATE MEMBER VACANCY. ALTERNATIVES: CONTINUE WITH THE VACANCY. SOLUTION: 1. AN APPLICATION FOR ALTERNATE MEMBER HAS BEEN RECEIVED FROM LEWIS S. NEEB. PROPOSED ACTION TO BE TAKEN BY COUNCIL AND OR STAFF: 1. WE REQUEST THAT THE COUNCIL ACCEPT LEWIS S. NEEB AS ALTERNATE MEMBER OF THE CRIME PREVENTION COMMITTEE AND THAT MAYOR BYRON MATTESON PREPARE A LETTER TO LEWIS S. NEEB REGARDING THIS ACTION. COUNCIL AGENDA rrENr NODn2 7c MY OF GRAND TERRACE CITE OF GRAND TERRACE S E P 161998 CRIME PREVENTION CONMUrM CITY CL ERK Regular Meeting MINUTES Amgust 10,19" The Grand Terrace Crime Prevention Committee met for the regular meeting at the Semor Center Meeting was called to order at IBM hours by Chairperson, Phdomme Spnak. MEMBERS PRESENT were Philomene SpW k, Chairperson, JoAum Johnson, Jackie Mom Claire McFlvme, Dottie Raborn, Mire Faseamyer and Dick Rollins. MEMBERS ABSENT - Vice Ckkperson BkV M01er. CITY STAFF/SHERffrS DEFT - Tanya Cahill, Community Servxe Officer, I.t Pete Ortiz and Detective Henry Jones. GUEST PRESENT - Lewn Neeb, Citmea Patrol and former member Bob Stewart, Citizen Patrol. AGENDA was approved with motion by Jake Kiacz and second by Dottie Raborn. MINUTES for the meeting of J* 13* were approved with motion by M ke Fasermryer and second by Claire McElwee. PUBLIC COMMENT - None BUDGET - No epeaditurm were made. Report given by Dottie Raborn.. UNFIMEIED BUSINESS - A. Grand Terrace Days 1. Will remain as Grand Terrace Days 2. Nat one scheduled for June 5,1999 3. L tters have been sent to various bands requesting thew ;Peace B. Addidowal Members for C mooitbee 1. Mhe Fasemryer to temain as akernote member 2. Bob Stewart A 1xwis Neeb will submit applicatiom for alternate members NEW BUSINESS - A. Police to Business Breakfikst scheduled for 10 September at 7.00 a.m. B. Motion was made by Jackoe Kiacz and second by Dottie Rabom to buy a digital camera for use m SkeriQ Patrol Vehielm 1. Lt Ortiz to be r spoawble for disc Bement of camera 2. Funds to come iiom, Crime Prevention Budget 3. Tanya CaM dt Detective Jones wM make selection COUNCIL AGENDA ITEIYI N0.1Snr r City of Grand Ten -ace Parks & Recreation Comnuttee Rqu1w Mfetmg Monday Ady 6, 19% Meeting called to order 6 05 p m. Members Present L=Y Fr0 t,P'at Ne*berryr & RoHm.%serah� Green Members Absent Barry Tyler, Manny OrtI7, Cheryl Whitlock C*r SAW Karm Gerber Guests Present Jute Green Appro;W O€hfmwes A Approvedi hhg June 1, 1998 CaIi(; L7r1-aw,i.(uu,�.._ New Member Applications None Karen to check if members can be a youth. S_? I I �-V^3 Ax ZIMdTES I PAW Ady 4* Ve&a d par%. was used awessh* and a&%t Qftash a=d debris w Pa*-1150[2� - ran-intat6e` 3"- thcuse th¢1daps otosedon 3ui &due to at op - Should have had work release people workng that day 2.SUS PE Hmhover pod tabs Cquch. Master plans for Susan Petta Park, do we actually have_a set. If so where are they? nmusw 3-RICHARD ROLLINS New Restrooms to be like Pico inSteeMrick. Need to add ftkmg LaL New sW to- Wfthm tkafnsPart C,adt-be- chimed- 4 TJ AUSTIN New Trees Soon. 5. AIC OMEN . None -- YOUTH LEAGUES L fir, "ft IGPamftYet: USID01oa, Rrchod Raffligis & Jr High For Games & practices 2. BM-T1}ALL NoUpdate .1 L=E LEAGUE. Fireworks Santh In. f t Pb= 6-2&7-4 Sign-up for winteF ball at the stand 4- OTC QueSthpn-Shouldwick haratlr_ High hP torn dpwng - REPORT - COUNCIL AGENDA ITEM NO.� , CITY OF GRA.0 TERRnCE SEP 17 .Sft S8 ,� •L City of Grand Terrace Parks & Recreation Committee Monday August 3, 1998 Meeting call to order 6:05 p m. Members Present- Pat Newberry, Manny Ortiz Members Absent . Lenny Frost, City Staff- Karen Gerber Richard Rollins, Sarah Green, Barry Tyler, Cheryl Whitlock Approval of Minutes: Minutes of July 6, 1998 were approved with the change that Manny Ortiz was present. New Member Applications- None PARK UPDATES PICO PARK: No Problems. SUSAN PETTA Ants in Senior Center. Need to remedy. Lawn dying. Sprinklers currently being repaired RICHARD ROLLINS: Karen to check damage on playground equipment Waiting for Restroom plans. J TJ AUSTIN: Karen to check broken playground equipment. Sw ,ho)s ACCIDENTS: None YOUTH LEAGUES: LITTLE LEAGUE: Turned in permit request for Winterball SOCCER Guidelines were given to Soccer league with permit forms. No use of snack bar until it passes the Board of Health Inspection with an •A" rating. Karen not ready to reccomend demolition of snack bar. BASKETBALL: No update DIRECTORS REPORT: Train to San Clemente went very well. Great bunch of kids. Very helpful. First concert in the park was a Jazz concert. Very good group and good attendance. Aug. 23rd Classic Rock concert. Swimming pool beginning Session four Aug. 10. Last day of open swim 8-29.Pagent of the Masters cITr STAFF REPORT Community and Economic Development Department CRA ITEM () COUNCIL ITEM (X) MEETING DATE: SEPTEMBER 24,1998 ,FUNDING REQUIRED NO FUNDING REQUIRED X SUBJECT. Moratorium on Use Expansion without Basic Infrastructure RECOMMENDATION- Approval BACKGROUND: The Planning Commission, at its meeting of August 20, 1998, approved a moratorium which consists of a policy restricting further expansion of uses on properties located at 21496, 21506 and 21516 Main Street until basic water and sewer infrastructure is in place The intent of this policy moratorium is to put property owners on notice to the importance of health and safety issues essential to the development of these properties The proposal was precipitated by various factors such as • The unpermrtted expansion of American Modular within its leased site and into the BFI recycling facility, in violation of respective property entitlements, • Persistent neighborhood complaints and staff observations of significant overflow of parking and operations outside of approved business hours, • Very unstable leases - ownership/bankrupcy situation, • Lack of necessary water flow on site or adjacent sites to protect the area, • Illegal sewer connection of American Modular to Golden Recycling lateral, • Overflow of septic at Hood Communications site, currently occupied by Country Wide Trucking, • Lack of "will serve" letter from the City of Colton to Hood Communications, Golden Recycling and American Modular, and • Lack of interim fire protection measures to satisfy any expansion Although these conditions are under control at this time, severe negative impacts of health and safety nature shall be avoided, therefore the expansion moratorium policy The City continues working with the City of Colton to expedite installation of water lines to serve subject properties and will arrange a meeting to discuss issues and corrdmate efforts with property owners and tenants of subject facilities 22795 Barton Road • Grand Terrace, California 92313-5WUN9440MA ITEM N0:,a1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA APPROVING DU98- 03; EXPANSION MORATORIUM UNTIL RESOLUTION OF SEWER AND WATER ISSUES FOR THE TRIANGLE OF PROPERTIES APPROXIMATELY 12 ACRES BORDERED BY THE RIVERSIDE CANAL ON THE WEST, MAIN STREET ON THE SOUTH AND THE UNION PACIFIC RAILROAD RIGHT OF WAY ON THE EAST (PARCEL NUMBERS 277-061-57, 277-061-59, 277-061-60 AND 277-071-16) WITH STREET ADDRESSES OF 21496 MAIN STREET, 21506 MAIN STREET AND 21516 MAIN STREET, GRAND TERRACE WHEREAS, the City of Grand Terrace supports economic development and business expansion within the city, and WHEREAS, the City must uphold the minimum development standards especially as it pertains to the health, welfare and safety of its residents and those who are employed within the City; and WHEREAS, the above named properties do not have adequate water and sewer facilities (m whole or in part) in order to support any future development either in use of the facilities in question or physical expansion, and WHEREAS, the City wishes to promote locally based businesses and help them to grow by encouraging them to work together to meet basic mfrastructure requirements to allow them to do so, WHEREAS, the Planning Commission reviewed and approved subject moratorium at its meeting of August 20, 1998 via a public hearing WHEREAS, this moratorium consisting of a Declaration of Policy, and not an ordinance, is exempt from environmental review Attachment A I, BRENDA STANFILL, CITY CLERK of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a special meeting of the City Council of the City of Grand Terrace held on the 24 h day of September, 1998, by the following vote AYES NOES ABSENT ABSTAIN Approved as to form City Attorney he cJmyaocumen1s/au98o6.= City Clerk TO: FROM. DATE: SUBJECT APPLICANT. Community and Economic Development Department Planning Comma Wit Community tit Economic Development Department August 20, IM DU98-03, Expansion Moratornm until raolutroa of sewer and water cram City of Grand Terrace Community and Economic Development Department LOCATION. The triangle of properties appooxumely 12 acres bordered by the Riverside Canal on the West, Main Street on the South and the Union Pacific Railroad right of way on the east (parcel numbers 277461-57, 277-061-59, 277.061-00 and 277-071- 16) with street addresses of 21496 Main Street, 21506 Man Strad and 21516 Main Street, Grand Teame RECOMMENDATION: Approval subject to conditions The xonuig for all subject parcels is M2 (or Zoning of surrounding properties includes. properties immedimely to the east is zoned M2, the propatia to the north and west arc located withinthe City of Colton's jun sdiction, but are also industrial. Zoning on the south sxk,of Main Street an Rrvawde County mcltles residential, commercial and a small portion of industrial. General Pb n Land Use designation for the Grand Terrace suurorndmg parcels is industrial. Fatidemeess have been gmaeed a dye past to the businesses located on these parcels and wiae eoodaooed under the direction that all easement and sewer usuum be rewived as soon as possabia Tbese issues have not been resolved as of yet. Staff is thereby recommendaig a moratormmi on nay and all expansions of use or sductaa until all easement issues have been resolved. The purpose is to pat property owners and tenants on notice and to expedite resolution of these issues. These issues we as preset ted below - Mir Easanara and Fire more+ 0m Currently, there are far easements involved with supplying water to these three parcels. According w the City of Colton, who saves these properties with water, Three of these easements have ben completed. There is still one easement outstanding that must be negotiated with the owner of the property where the easement will be located. The casements are a necessary component of the affected sins obtaining water supply The fear water easemeaes will give all three businesses wailer supply and allow the installation of three fire hydmntL To dative one of three proposed foe hydrants has been installed. Pleat for the other two hydrants have been submrtaed to the City of Colton for review The City of Riverside was the wan suppher, but the City of Colton became the supplier as of December 1995. ATTACHMENT B 22795 Barton Road - Grand Terrace PC011ifornia 92313-529- Submittal and approval of plans for two fire hydrants to the City of Colton Utility plans Exammer, — one to serve the Golden Alummum property and one to serve the American Modular property at 21506 Mans and 21516 Main street respectively 4 The proper connection of 21516 Mans Strew (American Modular property) and 214% Main Street (Mid -Cal Express owned by Hood Communications, Inc ) to the public waste system with submittal of plans and applicable fees to the City of Grand Terrace S City strongly recommends the property owners come together and jointly submit an in5'astructure Specific Plan for water and sewer This way costs can be shared for a water and sewer main to serve the area. Respectfully submitted by Approved by 1 4 / �j PaW= Materassi Community and Economic Development Director Attachments: Site map C=WdoannatulDU9803 PCR Pap 3 Al PLANNING COMMISSION MEETING MINUTES Page 2 August 20, 1998 wants the City to 'do something' so that the management of American Modular gets the message they must conduct their business according to the conditions of approval set forth in CUP-88-17 Mr Omelas agreed to meet with City staff regarding his complaints and a pending code enforcement action against American Modular Structures, Inc Staff will contact Mr Omelas to schedule a meeting ITEM#1 PLANNING COMMISSION MEETING MINUTES - July 16,1998 MOTION PCM-98-30 PLANNING COMMISSION MEETING MINUTES - July 16,1998 Commissioner Addington made a motion to approve the Planning Commission Meeting minutes of July 16, 1998 Seconded by Commissioner Trainor MOTION VOTE PCM-98-30 Approved 4-0-0-1 Commissioner Larlan absent ITEM #2 DU-98-03 EXPANSION MORATORIUM PENDING RESOLUTION OF SEWER AND WATER INFRASTRUCTURE ISSUES CITY OF GRAND TERRACE COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT THE TRIANGLE OF APPROXIMATELY 12 ACRES OF PROPERTIES BORDERED BY THE RIVERSIDE CANAL ON THE WEST, MAIN STREET ON THE SOUTH AND THE UNION PACIFIC RAIL ROAD RIGHT OF WAY ON THE EAST. (Specifically assessor's parcel numbers 277-061-67, 277-061-59, 277-061-00 and 277-07146) Staff report was presented by Associate Planner Hally Cappiello She referred Commission Members to the map in their report The moratorium is proposed for four properties, tenants of subject properties include Country Wide Trucking, Golden Recycle, American Modular Structures, Inc The fourth property is a railroad easement and is vacant. This moratorium is recommended by staff because of water and sewer infrastructure problems Development and/or expansion of intensity of existing use or physical building expansion will be prohibited until proper infrastructure is in place to provide adequate fire flow and sewer connections Four easements need to be PLANNING COMMISSION MEETING MINUTES Page 4 August 20, 1998 Bruce Cash President, United Strategies, Consultants for American Modular Structures, Inc. 21516 Main St Grand Terrace, CA He said the term "moratorium" may send the wrong message He complimented the job staff has done working with the business and property owners of these parcels He said he was formerly an officer and director of Hood Communications so he can contribute additional historical information about the properties He said American Modular Structures has actually implemented a self-imposed moratorium They were previously expanded out to Main Street, using the BFI property In cooperation with the County Fire Department American Modular has elected to reduce operation and consolidate back to their original facility He explained that three of the four easements concerned have been finalized The fourth easement agreement was signed by the wrong people He gave each Commission member a copy of a letter dated August 20, 1998, from Mr Cash to the Colton Public Utilities asking for a right of entry This emergency measure would allow American Modular to install a fire hydrant on the existing 8" water line (3,000 gallons per minute) Mr Cash told the Commission he has attended three meetings with City staff, County Fire, City of Colton and various property owners He said resolution of the issue of adequate water supply is very close. He urged that imposition of a moratorium is premature and suggested the moratorium be stayed for 60 days Mr Cash said his client, American Modular Structures, Inc , has initiated a letter of understanding They proposed to the Fire Dept design of a water line going to Main Street, providing a reliable water supply for all subject properties He said he will continue to work fervently and diligently to get the right of entry from the City of Colton and get the fire hydrant installed He said he did not know until this meeting that American Modular Structures has an illegal sewer hook up Commissioner Wilson asked Mr Cash why all four easements must be recorded simultaneously Mr. Cash responded that the City of Colton will be recording the easements and they have elected to wait until all easements are ready Mr Cash asked the Planning Commissioners to wait 60 days to impose a moratonum He said American Modular has no plan to expand Commissioner Addington announced he was not aware United Strategies is a client of his firm Therefore he abstained from further discussion and voting under the Brown Act He left the dais and was seated in the audience PLANNING COMMISSION MEETING MINUTES Page 6 August 20, 1998 responsible to some measure Mr Anderson said he has stressed to Mr Cash how important it is to resolve these water issues as soon as possible Commissioner Wilson asked Mr Anderson how an enforcement action by the County Fire Dept would come about Mr Anderson replied an enforcement action involving court proceedings would take about 60 days American Modular is already on notice so they are already within the 60 days Nnndow Chairwoman Van Gelder said she does not believe the water issues unll be completed within 60 days, and believes the City needs the moratorium as leverage to get the work done for liability protection Commissioner Trainor said she does not see any immediate harm to the businesses in declaring a moratorium, since there are no plans for expansion Her greater concern is the potential fire danger as is, without any expansion Director Materassi said a moratorium may give the wrong message to potential new businesses but she does not believe the speed with which the City of Colton proceeds with their work will be affected The development community needs to know that the City of Grand Terrace addresses health and safety issues for the public good This is a serious issue The moratorium as proposed by staff will expire after all proposed conditions have been met MOTION PCM-98-31 Chairwoman Van Gelder made a motion to approve DU-98-03 with conditions of approval until sewer and water infrastructure issues are resolved Seconded by Commissioner Trainor MOTION VOTE PCM-98-31 Motion tamed 2-1-1-1 Commissioner Wilson voted 'no", Commissioner Addington abstained and Commissioner Larkin absent City Manager's Department STAFF REPORT COUNCIL ITEM (XX) MEETING DATE September 24,1998 ,1 SUBJECT Resolution Opposing State Proposition 9 (Electric Utility Proposition) NO FUNDING REQUIltED XX In November, Proposition 9 will go before the voters Proposition 9 is a somewhat arbitrary bill to force privately financed public utilities to lower their rates by 20 percent in January 1999 This Proposition also prohibits placing of any debts incurred from bonded costs of stranded investments as a result of AB 1890, which was a compromise bill to transition the electric utility service to a competitive market Like most initiatives, it has some positive consumer spurts However, it is a very poorly written initiative winch leaves much unclear as to who would be responsible for paying off the bond indebtedness left behind if not paid by rate payers The assumption is that the State would be required to assume the debt, which would impact any activities fimdmg by the State and possibly hurt our local economy as well Attached you will find the full draft of Proposition 9, as well as an analysis by the State Legislative Analyst In addition, there will be a 5-10 minute presentation by the Southern California Edison Company Staff Recommends that Council: Adopt the attached Resolution opposing Proposition 9, the 1"S Electric Utility Proposition. TS y9m Attachments Resolution Proposition 9 Legislative Analysis of Proposition 9 COUNCIL AGENDA ITEM N0.'� CA Secretary of State - Vote98 - Text of Prop Page 1 of 9 Proposition 9 1 Proposition 9 1 Analysis Electric Utilities Assessments Bonds Initiative Statute srtion 9 - Full Text of the Proposed Law This initiative measure is submitted to the people in accordance with the provisions of Article II, Section 8 of the California Constitution This initiative measure amends and adds sections to the Public Utilities Code, therefore, existing provisions proposed to be deleted are printed in stHkeeu"e and new provisions proposed to be added are printed in :tahc type to indicate that they are new PROPOSED LAW THE UTILITY RATE REDUCTION AND REFORM ACT SECTION 1 Findings and Declarations The People of California find and declare as follows The cost and dependability of California's electric utility service are threatened by a new law that was intended to reduce regulation of electric utility companies in this state Any change in the way electricity is sold should benefit all electric utility customers, including residential and small business customers, and should result in a fair and competitive marketplace Instead of creating a fully competitive market for electricity, the new law unfairly favors existing electric utility monopolies by forcing customers to pay rates more than 40 percent higher than the market price in order to bail out utilities for their past bad investments. As a result of this $28 billion bailout for electric utility companies, the average California household will pay more than $250 more per year for electricity than it would in a fully competitive market. Residential and small business customers should not be required to bear the costs of bonds used by utility companies to pay for past bad investments It is against public policy for residential and small business customers to be required to pay for the imprudent and uneconomic decisions of electric utility companies to invest in nuclear power plants that the public did not want and that threaten the health and safety of this state Under the new law, deregulation of electric utility companies may result in marketing abuses that harm residential and small business customers Such abuses may include the selling of information about these customers to other companies for profit. Therefore, the People of California declare that it is necessary to protect residential and small business customers from unfair and unjustified taxes and surcharges that will httpJ/vote98 ss ca.gov/VoterGuide/Propositions/9text htm 9/16/98 CA Secretary of State - Vote98 - Text of Prop Page 3 of 9 367 2 (a) Effective immediately, costs for non-nuclear generation plants and related assets and obligations may not be recovered from electric utility customers under the cost recovery mechanism provided for by Sections 367 to 376, inclusive, except to the extent that those costs are recovered by the sale of electricity at competitive market rates from independent Power Exchange revenues or from contracts with the Independent System Operator, unless the electric utilityfirst demonstrates to the satisfaction of the commission at a public hearing that failure to recover those costs would deprive it of the opportunity to earn a fair rate of return (b) This section does not apply to costs associated with renewable non-nuclear electricity generation facilities described in paragraph (3) of subdivision (c) of Section 381, or to costs associated with power purchases from qual Eying facilities pursuant to the federal Public Utility Regulatory Policies Act of 1978 and related commission decisions SEC 6 Section 840 1 is added to the Public Utilities Code, to read 8401 Notwithstanding current Sections 840 to 847, inclusive (a) No electric corporation, g4iliate of an electric corporation, or any other financing entity may assess or collect any utility tax, bond payment, surcharge, or any other assessment authorized by a Public Utilities Commission financing order issued pursuant to Sections 840 to 847, inclusive, for the purpose of paying principal, interest, or other costs of any bonds authorized by those sections (b) The Public Utilities Commission may not issue any financing order pursuant to Sections 840 to 847, inclusive, after the effective date of this section (c) Any electric corporation, affiliate of an electric corporation, or other financing entity that is subject to a financing order issued under Section 841 that is determined by - 1 a court of competent jurisdiction to be enforceable notwithstanding subdivision (a) of this section, shall offset any utility tax, bond payment, surcharge, or other assessment described in subdivision (a) collected from any customer with an equal credit to be applied concurrently with the collection of the utility tax, bond payment, surcharge, or other assessment SEC 7 Section 841 1 is added to the Public Utilities Code, to read 8411 Any underwriter or bond purchaser who purchases rate reduction bonds after November 24, 1997, issued pursuant to current Sections 840 to 847, inclusive, shall be deemed to have notice of the provisions of Sections 3671, 367 2, 3681, and 8401 SEC. 8 Section 1701.5 is added to the Public Utilities Code, to read- 1701 S (a) Any action or proceeding of the Public Utilities Commission pursuant to Sections 3671, 367 2, 3681, and 8401 shall require a public hearing where evidence is taken by, and discretion is vested in, the Public Utilities Commission. (b) Any change to the amount of above -market costs for non-nuclear generation plants and related assets and obligations being recovered from utility customers shall be made only after the electrical corporation has provided notice to the public pursuant to Section 454 (c) Any action or proceeding to attack review, set aside, void or annul a determination, finding or decision of the Public Utilities Commission relating to electric restructuring under Chapter 2 3 (commencing with Section 330) and financing http //vote98 ss ca.gov/VoterGmde/Propositions/9text htm 9/16/98 CA Secretary of State - Vote98 - Text of Prop 4 rc y Page 5 of 9 (a) , beyead-BeeemWr- 31, 0 pt f lle , buy dewn; or- mmgeuated _ , , i , , /.WONPITS - 1 - - _ , maybe F - - _ (b) Be based on a calculation mechanism that nets the negative value of all above market utility -owned generation -related assets against the positive value of all below market utility -owned generation related assets For those assets subject to valuation, the valuatioas used for the calculation of the uneconomic portion of the net book value shall be determined not later than December 31, 2001, and shall be based on appraisal, sale, or other divestiture. The commission's determination of the costs eligible for recovery and of the valuation of those assets at the time the assets are exposed to market risk or rchred, in a proceeding under Section 455 5, 851, or otherwise, shall be final, and notwithstanding Section 1708 or any other provision of law, may not be rescinded, altered or amended (0- (b) Be limited in the case of utility -owned fossil generation to the uneconomic portion of the net book value of the fossil capital investment existing as of January 1, 1998, and appropriate costs incurred after December 20, 1995, for capital additions to generating facilities existing as of December 20, 1995, that the commission determines are reasonable and should be recovered, provided that the additions are necessary to maintain the facilities through December 31, 2001 All "going forward costs" of fossil plant operation, including operation and maintenance, administrative and general, fuel and fuel transportation costs, shall be recovered solely from independent Power http //vote98 s&ca.govNoterGuide/Propositions/9text.htm 9/16/98 j F CA Secretary of State - Vote98 - Text of Prop ' Page 7 of 9 368 Each electrical corporation shall propose a cost recovery plan to the commission for the recovery of the uneconomic costs of an electrical corporation's generation -related assets and obligations identified in Section 367 The commission shall authorize the electrical corporation to recover the costs pursuant to the plan if the plan meets the following criteria (a) The cost recovery plan shall set rates for each customer class, rate schedule, contract, or tariff option, at levels equal to the level as shown on electric rate schedules as of June 10, 1996, provided that rates for residential and small commercial customers shall be reduced so that these customers shall receive rate reductions of no less than 10 percent for 1998 continuing through 2002 These rate levels for each customer class, rate schedule, contract, or tariff option shall remain in effect until the earlier of March 31, 2002, or the date on which the commission -authorized costs for utility i generation -related assets and obligations have been fully recovered. The electrical corporation shall be at risk for those costs not recovered during that time period Each utility shall amortize its total uneconomic costs, to the extent possible, such that for each year during the transition period its recorded rate of return on the remaining uneconomic assets does not exceed its authorized rate of return for those assets For purposes of determining the extent to which the costs have been recovered, any over -collections recorded in Energy Costs Adjustment Clause and Electric Revenue Adjustment Mechanism balancing accounts, as of December 31, 1996, shall be credited to the recovery of the costs (b) The cost recovery plan shall provide for identification and separation of individual rate components such as charges for energy, transmission, distribution, public benefit programs, and recovery of uneconomic costs The separation of rate components required by this subdivision shall be used to ensure that customers of the electrical corporation who become eligible to purchase electricity from suppliers other than the electrical corporation pay the same unbundled component charges, other than energy, that a bundled service customer pays No cost shifting among customer classes, rate schedules, contract, or tariff options shall result from the separation required by this subdivision Nothing in this provision is intended to affect the rates, terms, and conditions or to linut the use of any Federal Energy Regulatory Commission -approved contract entered into by the electrical corporation prior to the effective date of this provision. (c) In consideration of the risk that the uneconomic costs identified in Section 367 may not be recoverable within the period identified in subdivision (a) of Section 367, an electrical corporation that, as of December 20, 1995, served more than four million customers, and was also a gas corporation that served less than four thousand customers, shall have the flexibility to employ risk management tools, such as forward hedges, to manage the market price volatility associated with unexpected fluctuations in natural gas prices, and the out-of-pocket costs of acquiring the risk management tools shall be considered reasonable and collectible within the transition freeze period. This subdivision applies only to the transaction costs associated with the risk management tools and shall not include any losses from changes in market prices (e) As to an electrical corporation that is also a gas corporation serving more than four million California customers, so long as any cost recovery plan adopted in accordance http //vote98 ss ca.gov/VoterGuide/Propositions/9text htm 9/16/98 CA Secretary of State - Vote98 - Text of Prop Page 9 of 9 j (d) It is the will of the People that any legal challenges to the validity of any provision of this act be acted upon by the courts on an expedited basis Proposition 9 1 Proposition 91 Analysis http //vote98 ss ca govNoterGuide/Propositions/9text htm 9/16/98 CA Secretary of State - Vote98 - Analysis of Fr "b _ Page 2 of 3 3 � obligation of the state or any of its political subdivisions and (2) the state will not limit or alter the provisions relating to transition charges and the bond arrangements In November and December 1997, a total of $6 billion worth of such bonds were sold by a special purpose trust authorized by the state The bonds are to be paid off through additionalcharges on the electricity bills of residential and small commercial customers of the private utilities Proposal Tlus initiative measure modifies the provisions of current law discussed above in the following manner Transition Cost Recovery. The measure would not allow private electric utilities to charge customers for the transition costs for nuclear power plants (other than reasonable decommissioning costs) In addition, before the private utilities could charge customers for the transition costs of non-nuclear generation (other than costs associated with renewable electricity generation facilities) the, utilities would be required to demonstrate to the PUC that these costs could not be recovered in the competitive market (with a fair rate of return) • Required Rate Reduction. The measure would require at least a 20 percent rate reduction (rather than the 10 percent reduction required in current law) on the total electricity bill for residential and small commercial customers compared to the rates for these customers on June 10, 1996 The rate reduction would begin January 1, 1999 (The measure is unclear as to how long tins rate reduction would last ) • Bonds The measure would not allow the utilities to charge customers for the costs of repaying the rate reduction bonds Legal questions have been raised regarding the application of the measure's provisions to these bonds For instance, the measure could be interpreted as interfering with a contractual —� arrangement already entered into with the bondholders (The state and federal constitutions prolubit impairments of contracts ) At this time, it is not clear whether the measure would have any unpact on the repayment of these bonds or, if it did, what the unpact would be The measure also requires certain PUC decisions relating to electric restructuring and the financmg of transition costs be referred to the courts of appeal, rather than du=fly to the California Supreme Court. Fiscal Effect The measure has several provisions that probably would be challenged in the courts. How these issues are ultimately resolved by the courts could significantly affect the fiscal unpact of the measure However, as written, the measure could result in significant unpacts on state and local government revenues and expenditures In estimating the measure's fiscal impacts, a key assumption is the level of stranded assets currently eligible for cost recovery by the utilities but that would not be eligible for recovery under this measure In order to estimate the potential unpacts, we have assumed that stranded costs affected by this measure would approximate the value of the utilities' nuclear -related stranded costs --about $10 billion. State and Local Tax Revenues Impacts on Utilities With regard to taxes paid by the uhhues httpJ/vote98 ss ca gov/VoterGmde/Proposmons/9analysis.htm 9/16/98