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01/14/1999FILE COPY 22795 Barton Road Grand Terrace California 92313-5295 Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 Byron R Matteson Mayor Dan Buchanan Mayor Pro Tempore Herman Hilkey Jim Smgley Lee Ann Garcia Council Members Thomas J Schwab City Manager January 14, 1999 6 00 p.m. h CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6.00 p.m Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 ct• 1� :�• N: tM !+� �• • Call to Order - ' Invocation - Pledge of AH e - ' Rou CaR - JANUARY 14, 1999 6:00 P.M. AGENDA HEMS sun COUNCIL. RECOA30IDATION ACTION NVEIPM 1. Appmval of 12--10-M Mmaoes 12. Anwn Approval of Reju w CRA122398 & 011499 Appwve �3. Pdicy an the Pwcbase and SdD of RebabaiMm Homes Appm" 4. CLOSED SESSION - Real &dle N%Wations CM16 t�nr a92M MEffnNa I. hems to Debft 2. A. Comety File Pi ndd m 3. CONSENT CALENDAR Mw ISEN iaj Coauat Cdcudar iteas are eipected to be mudw and nom toad +uveNal Tbry wE be ached upon by the COMMA at eae thm wttiout dbcmdoa. Any Cou A Member, Staff P&mWkr, or Cidm array rust reaaoval of as bm tboat tie Ceaseat Cabudar for dbes dmL Approve A. Appeove Cbeci Rem NoL 122398 dt 011499 B. Ratify 01-14-99 CRA Acdae C. Waive FuR Radmj of Osit aooes an Adeoda D. Approval of 12-10.98 brumm Appwre B. Andicem Staff Tavel to the Lengoe of CAfi mda Otm Approve Chy Managers Dqmtmm lr oWng PENDING C R A APPROVAL A regWar meeting of the Community RedevelopimW Agency, City of Grand Terrace, was held in the Council Chambers, Grand Tenace Civic Center, 22795 Barton Road, Grand Temun, Califamb on December 10, 1998, at 7:30 p.m. pgESUM Byron Matteson, Chairman Dan Buchanan, Vice-Ch rman Herman Hilkey, Agency Member Tn Singley, Agency Member Lee Ann Garcia, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant (Sty Mangy Brenda Stanfill, City Cleric Bernard Simon, Finance Director Patrizia Matemssi, Community and Economic Development Director Virgil Barham, Building dt Safety Director John Harper, City Attorney U Pete Ortiz, Sheriff's Departmeat ©BE= None CRA4M MOTION BY AGENCY MffiVt M HUXEY, SECOND BY VI BUCHANAN, CARRIED 4-0-i-0 (A6-E NCY MEMBER GARaA wAs ABSENT), to approve the November 17, 1998 Community Red m*pnent Agency Minutes. CRA-W8 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY VICE- CHAIRMAN CARRM 4.0-1-0 (AGENCY MEMBER GARCIA WAS ABSENT), to approve Check Register 0t.A112598 dt 121098. (human Matteson abstained from discusaon due to a conflict of interest. We -Chairman Buchanan announced that the Agency met in Closed Session to &scuss the Exclusive Right to Negotiate for the Town Square Project on Barton Road and no reportable action was taken cw►AoEMAMNa. / PAGE 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: DECEMBER 2311998 OUTSTANDING DEMANDS AS OF: PENDING C R A APPROVAL CHECK REGISTER NO: 122398 DECEMBER 23, 1998 CHECK NO, VENDOR DESCRIPTION AMOUNT P12664 CASH CASHIERS CHECK FOR DEPOSIT TO PURCHASE PROPERTY AT 12474 VIVIENDA (NORTHWEST MORTGAGES SERVICES) 1.34247 P12665 PACIFICARE OF CALIFORNIA HEALTH INSURANCE FOR DECEMBER, 1998 838 46 P12868 STATE COMPENSATION INS. FUND WORKERS' COMPENSATION INS NOV 1998 13311 P12673 VIRGIL BARHAM BIRTHDAY BONUS 2750 P12878 U S BANK TRUST DEC PAYMENT FOR 1997 COP BOND 22,094 68 P12878 MANAGED HEALTH NETWORK HEALTH NETWORK INS FOR DEC ,1996 8275 P12682 USE COMMUNITY SERVICES HOUSING REHABILITATION LOAN 48,280 00 P126M HERMAN HILKEY STIPENDS FOR DECEMBER, 1998 15000 41013 ARROWHEAD CREDIT UNION ICMA CONFERENCE, CITY MANAGER 57710 41015 DRAGOS BARBU INTERN,11/30-12/17M 30812 41017 DAN BUCHANAN STIPENDS FOR DECEMBER, 1998 15000 41020 RAUL COLUNGA INTERN, 11/30-12/11/98 74074 41021 DANKA OFFICE IMAGING MAINTENANCE/USAGE ON KODAK COPIER elle 41030 LEE ANN GARCIA STIPENDS FOR DECEMBER, 1998 15000 41042 BYRON MATTESON STIPENDS FOR DECEMBER, 1998 15000 41043 MCI TELECOMMUNICATIONS PHONES FOR HOUSING REHABILITATION DEPT 4775 41047 PETTY CASH REIMBURSE PETTY CASH 4336 41051 PROTECTION ONE SECURITY/HOUSING REHABILITATION BUILD 4125 41057 RIVERSIDE HIGHLAND WATER CO WATER FOR HOUSES UNDER REHABILITATION 35406 41067 JAMES SINGLEY STIPENDS FOR DECEMBER, 1998 15000 41009 SOUTHERN CA EDISON COMPANY ELECTRIC FOR HOUSES UNDER REHABILITATION 6122 41070 SOUTHERN CA GAS COMPANY GAS FOR HOUSING REHABILITATION DEPT 1348 41077 USE TRUST DEED COLLECTIONS TRANSFER A HOUSING LOAN PAYMENT 1,32000 i� PAGE 1 PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: JANUARY 14,1999 CHECK REGISTER NO. OUTSTANDING DEMANDS AS OF: _ _ _ ` JANUARY 14,1999 _ P12700 PACIFICARE OF CALIFORNIA P12707 INLAND COUNTIES INSURANCE COMPANY P12708 MANAGED HEALTH NETWORK 41090 DRAGOS BARSU 41091 VIRGIL BARHAM 41092 BERGEVIN'S CLEANING SERVICE 41088 RAUL COLUNGA 41117 MCI TELECOMMUNICATIONS 41124 FRED PRYOR SEMINARS 41132 SOUTHERN CA EDISON COMPANY 41130 U 8 BANK TRUST 41137 U S E COMMUNITY SERVICES 41138 U S OFFICE PRODUCTS 41143 YOSEMITE WATERS DESCRIPTION HEALTH INSURANCE FOR JANUARY.1999 LIFE INSURANCE FOR JANUARY,1999 HEALTH NETWORK INSURANCE FOR JANUARY,1999 INTERN,12H8-122M AUTO ALLOWANCE & CELL PHONE USE. JAN .1999 JANITORIAL SERVICES, HOUSING REHABILITATION INTERN, 12114-1224M PHONES FOR HOUSING REHABILITATION BUILD SEMINAR, COMMUNITY DEVELOPMENT DEPT ELECTRIC FOR HOUSING REHABILITATION DEPT AND HOUSES UNDER REHABILITATION COP 1997 BOND PAYMENT FOR JANUARY, 1999 SERVICES FOR DELINQUENT LOAN PAYMENT FOLLOW-UP WORK OFFICE SUPPLIES BOTTLED WATER FOR HOUSING REHABILITATION DEPARTMENT 011499 TOTAL 1 CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY BERNARD SIMON FINANCE DIRECTOR ON 48 3378 6275 130.00 13750 4000 59644 55.21 19500 10236 22,094 80 25000 2706 im 24,382.02 City Manager's Department STAFF REPORT CRA ITEM MEETING DATE January 14, 1999 SUBJECT: Policy on the Purchase and Sale of Rehabilitation Homes I:[93aI z11)1z[c#aieII)I-I oft; Purchase of Rehabilitation PtnpmIl The Community Redevelopment Agency, in adopting our Purchase Rehabilitation Program, has never formally adopted a policy regarding the purchase and sale of rehabilitated properties other than the general purchase guidelines that allow the Agency Executive Director authorization up to $125,000 to purchase rehabilitation properties How we purchase the property and the procedure determining the use of a Realtor or broker has not been established by a policy To date, the Redevelopment Agency has purchased thirty rehabilitation properties. Eight have been purchased through HUD, in which the City paid a three percent commission directly to the real estate agent or broker Three have been properties purchased directly from a trustee during the foreclosure process In the purchase of two of these properties, the Agency paid a finder's fee of $1,000 each to the Realtor that made us aware of the pending sale. The City currently receives a listing of all pending trustee sales from two sources and most likely will not pay any future finders' fees Three of the properties were purchased from the Veterans' Administration, m which VA paid a commission directly to the broker, and sixteen of the homes were purchased privately. Out of those sixteen, a real estate commission was paid by the seller in fifteen of the sales The property at 22316 Cardinal was purchased directly from the owner, who inherited the home subsequent to the death of her mother To date, the following commissions have been paid: Commission Paid by CRA Through HUD Purchases Trustee Sales Finders' Fees Commission Paid by VA Commission Paid by Seller Total Payments $29,294.50 $2,000.00 $11,512 50 $68,966.00 $1119773.00 CRA AGENDA ITEM NO. 3 Staff Report - Policy on the Purchase and Sale of Rehabilitation Homes January 14, 1999 Page 3 A criteria list has been established when making a selection of a potential buyer This includes the following: a) Length of time spent in the eligibility pool b) The mortgage amount that the applicant is qualified for A larger mortgage amount can potentially reduce the CRA subsidy c) Housing need, i e first time home buyer, etc d) Compatibility of family size to the size of the available rehabilitated home Based on consideration of these factors, the more qualified candidate is selected to be offered an opportunity to purchase the rebabilitated home for a price that is pm -determined by the Redevelopment Agency If the recommended applicant desires the available home, the purchase offer is forwarded to the Redevelopment Agency Should the applicant not have an interest in the available home, we would then select the next eligible applicant in the pool and offer the opportunity to purchase the property to that applicant We have currently closed escrow on eighteen properties Out of those eighteen, twelve were listed with a real estate agent and a commission was paid, which currently totals $38,460 in commissions paid to date Six were sold by owner during which no real estate agent or broker was involved. We currently have nine applicants in the qualified pool, five of which are represented by real estate agents or brokers. Staff has been approached by three local Realtors that indicate a desire to require all buyers in our program to be represented by a real estate agent and would lire the process of selling the homes to be an open and competitive one Our City Attorney has mdicated that there is no requirement to have buyers in our program represented by a real estate agent. In other cities that he repro, they do not allow participation by real estate agents or brokers in any of the property sales transactions of their respective Redevelopment Agency Housing Programs. When we sell a home by owner, we open escrow, purchase title insurance and monitor progress on the loan funding. We do not feel that bringing a real estate agent into the sale by owner transactions enhances the deal or ,justifies paying three percent commission _t Staff feels that the real estate community is very helpful in bringing qualified buyers to our program and feel that we should continue to participate in paying coffin when a buyer is brought to us and a sale is consummated. However, unrepresented potential buyers who come to the Redevelopment Agency office directly need not be represented by areal estate agent, nor should a commission be paid. Staff recommends that the Redevelopment Agency review and adopt our Saks Procedures as a policy for future rehabilitation sales transactions PR__,QPRRTIU PURCHAREn (Blhadve 1/6/99), 11881 Preston St Umvest Realty X $4,920 00 1259S Mirado Ave Progressive Properties X $5,220 00 22610 Raven Way So Calif Mortgage dt Loan X $4,860 00 22808 Mir m Way Grand Terrace RE X S4,980 00 22381 Van Buren Ave Progressive Properties X $4,900 00 11845 Mt Vernon Ave So Calif Mortgage A Loan X $2,565 00 2181S Vivienda Ave So Calif Mortgage dt Loan X $2,038 50 12581 Muado Ave So Calif Mortgage dt Loan X $2,632.50 11902 Pascal So Calif Mortgage dt Loan X $2,025 00 12569 Michigan (Demo) Judy James X $3,150 00 22544 Raven Way So Calif Mortgage dt Loan X S2,430 00 11695 Canal (Demo) Stem Realty X $4.500 00 12038 Arlin Dr (1) Judy James Real Estate X $5,100 00 12038 Arllas Dr (2) Dayle Moore X $1,000 00 12366 Mt Vernon Ave (Demo) Judy James Real Estate X $3,900 00 22832 Palm Ave Gene Carlstrom X $5,997 00 22312 KeotfWd Grand Terrace R.E X $4,980 00 22113 Raven Way Judy James Real Estate X $5,100 00 22555 De Soto St Judy lames Real Estate X $5,700 00 12466 Mt Vernon Ave Century 21-First Choice X $2,214 00 21920 Grand Terrace Rd Gene Carlstrom X $2,250 00 12537 Michigan Century 21-First Choice X $3,900 00 22547 La Pox Grand Terrace RE X $4,800 00 12471 Vivienda Tony Petta X $4,800 00 22946 Palm Ave Grand Terrace RE X $5,986 00 22316 Cardinal x 22772 Wren St Grand Terrace R.E X $1,000 00 22644 Van Buren Grand Terrace R.E X $4,926 00 22855 Minoan Gene Carlstrom X $5,999 00 12764 Reed x 30 Fmpertlea Purehasad 8 3 3 16 +31,294.a0 $80,474,30 PURCHASE REHABILITATION HOUSING PROGRAM APRIL 1994 - DECEMBER 1998 Total Properties purchased: 30 Properties purchased with agent: 28 Properties purchased at TD Sale: 3 Properties purchased w/o agent: 2 'otal commissions paid to purchasing agents: $31, 294.50 Total commissions paid by seller: #80,478.50 Total properties sold: 18 Properties sold with agent: 12 Properties sold w/o agent: 6 Total commissions paid to selling agents: $38,460.00 Total applicants in "qualified pool': 9 Applicants represented by agent: 5 rNcut i DATE: DECEMBER 23,1998 OUTSTANDING DEMANDS AS OF: P12663 P12585 P12606 P12667 P12668 P12669 P12670 P12671 P12072 P12873 P12674 P12675 P12677 P12678 P12679 P12880 P12881 P12883 P12684 P12885 P12686 X 41012 1 41013 = 41014 rP J 41015 C.JV CITY OF GRAND TERRACE DECEMBER 23,1998 PENDR, ►1TY COUNCIL Ari-MVAL CHECK REGISTER NO: PERS RETIREMENT FOR PAYROLL ENDING 11/27/98 PACIFICARE OF CALIFORNIA HEALTH INSURANCE FOR DEC ,1998 CIRCUIT CITY PURCHASE COMPUTER/EMPLOYEE COMPUTER LOAN PROGRAM COMCAST CABLEVISION CASH PAYMENTS FOR 12/4/98 STATE COMPENSATION INS FUND WORKERS' COMPENSATION INS, NOV. 1998 LA PASTA ITALIA FOOD FOR EMPLOYEE SEMINAR LOTUS CAFE FOOD FOR EMPLOYEE SEMINAR LEAN LAW ENFORCEMENT COMCAST CABLEVISION VIRGIL BARHAM KAREN GERBER U S A CLEANERS LA PASTA ITALIA MANAGED HEALTH NETWORK COMCAST CABLEVISION COMCAST CABLEVISION COMCAST CABLEVISION MICHAEL MULLINS HERMAN HILKEY INLAND EMPIRE MANAGERS ASSOCIATION COMCAST CABLEVISION ADDINGTON ENGINEERING ARROWHEAD CREDIT UNION ASAP LOCK 6 SAFE DRAGOS BARBU INSTRUCTOR, EMPLOYEE SEMINAR CASH PAYMENTS FOR 12/8/98 BIRTHDAY BONUS BIRTHDAY BONUS CLEAN SANTA SUIT FOOD FOR CITY 20TH BIRTHDAY CELEBRATION HEALTH NETWORK INS, DEC ,1998 CASH PAYMENTS FOR 12/10/98 CASH PAYMENTS FOR 12/10/98 CASH PAYMENTS FOR 12115M8 BIRTHDAY BONUS STIPENDS FOR DECEMBER, 1998 DEC MEETING -CITY MANAGER'S DEPT CASH PAYMENTS FOR 12/18/98 ENGINEERING SERVICES FOR NOV, 1998 AMERICA ON LINE, COMPUSERVE, SEMINARS, SUPPLIES, AND ANNUAL VISA FEE LOCK REPAIRS, CHILD CARE CENTER INTERN, 11/30-12/17/98 122398 8,02429 8,81817 1,93947 39747 1.38943 10775 5926 1100000 25072 2250 5000 5000 3500 50425 8785 1456 45199 5000 30000 5550 19231 3,70000 15297 4750 92438 DATE: DECEMBER 23, 1998 OUTSTANDING DEMANDS AS OF: 41045 41046 41047 41048 41049 41050 41051 41052 41053 41054 41055 41057 41058 41059 41060 41061 41082 41063 41064 41065 41000 41087 41088 41069 41070 l X CITY OF GRAND TERRACE PACIFIC BELL LISA PATTERSON PETTY CASH PETTY CASH KATHY PIERSON PRESS ENTERPRISE COMPANY PROTECTION ONE QUALITY AUTOMOTIVE R-DATA NETWORK SOLUTONB RITE WAY STEEL PRODUCTS RIVERSIDE BLUEPRINT RIVERSIDE HIGHLAND WATER COMPANY SAM'S CLUB SAN BERNARDINO COUNTY SUN COUNTY OF SAN BERNARDINO COUNTY OF SAN BERNARDINO COUNTY OF SAN BERNARDINO COUNTY OF SAN BERNARDINO SCHRAAN AGENCY SIGNAL MAINTENANCE CORP BERNARD SIMON JAMES SINGLEY SMART & FINAL IRIS COMPANY SOUTHERN CA EDISON COMPANY SOUTHERN CA GAS COMPANY CHECK REGISTER NO - DECEMBER 23, 1998 PHONES FOR CITY OWNED FACILITIES REFUND, RECREATION PROGRAM REIMBURSE GENERAL PETTY CASH -FINANCE DEPT REIMBURSE PETTY CASH -CHILD CARE INSTRUCTOR, GYMNASTICS & TINY TUMBLERS AD, RECREATION INSTRUCTOR SECURITY FOR CIVIC CENTER COMPLEX REPAIRS, DODGE VAN COMPUTER REPAIRS/SUPPORT PARTS TO REPAIR TRAILER BLUELINE PRINTS, BUILDING 3 SAFETY DEPT WATER FOR CITY OWNED FACILITIES, PARKS, AND MEDIANS MEMBERSHIP,1999 AD, RECREATION INSTRUCTOR MAP UPDATES, COMMUNITY DEVELOPMENT DEPT AIR TIME, PAGERS (5 MONTHS) LAW ENFORCEMENT/CRIME PREVENTION OFFICER, DEC, 1998 DUMPING CHARGES, NOVEMBER, 1990 LIFE INSURANCE FOR D BUCHANAN (1 YEAR) INSTALL SIX LOOPS REIMBURSEMENT FOR SEMINAR STIPENDS FOR DECEMBER,1998 SUPPLIES FOR CITY'S 20TH BIRTHDAY CELEBRATION ELECTRIC FOR CITY OWNED FACILITIES, PARKS, STREET LIGHTS, MEDIANS, AND SIGNALS GAS FOR CITY OWNED FACILITIES PAGE 3 122398 AMOUNT 43027 5250 24536 20963 52028 9510 N 11475 9587 1,05000 10886 1381 4,82270 16464 32.28 540 21000 88,219 00 037,08 1.80000 1,500 00 47.99 30000 8938 4,64117 46795 rr{kac I CITY OF GRAND TERRACE DATE: JANUARY 14, 1999_ OUTSTANDING DEMANDS AS OF: P12887 BIG 5 SPORTING GOODS P12688 COMCAST CABLEVISION P12889 PERS P12690 PEBSCO P12691 PEBSCO P12692 PEBSCO P12693 LAUREN RAYBURN P12694 SANDRA AH SUE P12695 GREG TORRES P12696 CATHERINE TOTH P12697 COMCAST CABLEVISION P12698 COMCAST CABLEVISION P12699 COMCAST CABLEVISION P12700 CALIFORNIA JOINT POWERS P12701 ROCHELLE ROSENKILD P12702 ANN PETTA P12703 JUDY MC BRIDE P12704 COLEEN EDMUNDSON P12705 VIOLA GRATSON P12706 PACIFICARE OF CALIFORNIA P12707 INLAND COUNTIES INSURANCE SERVICES P12708 MANAGED HEALTH NETWORK 41088 ADDINGTON ENGINEERING 41089 ADVANTAGE BUSINESS FORMS 41090 DRA008 BARBU 41091 VIRGIL BARHAM JANUARY 14, 1999 PENDING Cl COUNCIL APPROVAL CHECK REGISTER NO- NIGHT VISION OPTICS, CRIME PREVENTION CASH PAYMENTS FOR 12/23/98 RETIREMENT FOR PAYROLL ENDING 12/11/96 DEFERRED COMPENSATION INVESTMENT,SEPT ,1998 DEFERRED COMPENSATION INVESTMENT,OCT ,1998 DEFERRED COMPENSATION INVESTMENT,NOV ,1998 BIRTHDAY BONUS BIRTHDAY BONUS BIRTHDAY BONUS BIRTHDAY BONUS CASH PAYMENTS FOR 12/30/98 CASH PAYMENTS FOR 12/30/98 CASH PAYMENTS FOR 1/M99 ALL-RISK PROPERTY INSURANCE, 1999 REIMBURSEMENT FOR 20TH BIRTHDAY CELEBRATION SUPPLIES REIMBURSEMENT FOR 20TH BIRTHDAY CELEBRATION SUPPLIES REIMBURSEMENT FOR 20TH BIRTHDAY CELEBRATION SUPPLIES REIMBURSEMENT FOR 20TH BIRTHDAY CELEBRATION SUPPLIES REIMBURSEMENT FOR 20TH BIRTHDAY CELEBRATION SUPPLIES HEALTH INSURANCE FOR JANUARY. 1999 LIFE, DENTAL, AND VISION INSURANCE, JAN , 1999 HEALTH NETWORK INSURANCE, JAN , 1999 ENGINEERING SERVICES FOR DECEMBER. 1998 PRINT CITY NEWSLETTER/RECREATION BROCHURES INTERN, 12118.12122/98 AUTO ALLOWANCE/CELL PHONE USE, JANUARY, 1999 011499 84847 56728 5,988 25 9,16871 17,100 71 8.99907 5000 5000 5000 5000 58922 15657 76452 7.20400 5722 2972 60.23 8187 967 8,81817 1,34491 50425 69000 3,54174 13000 13250 VAUL J CITY OF GRAND TERRACE DATE: JANUARY 14, 1999 OUTSTANDING DEMANDS AS OF: JANUARY 14, 1999 41120 ORIENTAL TRADING COMPANY 41121 OTIS ELEVATOR COMPANY 41122 PACIFIC BELL 41123 POST TOOLS INC 41125 QUALITY AUTOMOTIVE 41126 R-DATA SOLUTIONS 41127 ROADRUNNER STORAGE 41128 COUNTY OF SAN BERNARDINO 41129 COUNTY OF SAN BERNARDINO 41130 SIGNAL MAINTENANCE 41131 BERNARD SIMON 41132 SOUTHERN CA EDISON COMPANY 41133 BRENDA STANFILL 41134 SYSCO 41135 TOM 6 KATHY'S ANY HOUR LOCK 41138 U S OFFICE PRODUCTS 41139 UNDERGROUND SERVICE ALERT 41140 USAA LIFE INSURANCE COMPANY 41141 WAXIE 41142 WILBERS 41143 YOSEMITE WATERS 41144 RICHARD ZUG CHECK REGISTER NO. PROGRAM SUPPLIES FOR CHILD CARE MAINTENANCE FOR ELEVATOR, JANUARY, 1999 PHONE FOR CITY OWNED FACILITIES MAINTENANCE SUPPLIES REPAIRS, CHILD CARE VAN COMPUTER REPAIRS/SUPPORT RENT STORAGE SPACE, RECREATION MAP BOOK REVISIONS FUEL FOR CHILD CARE VAN SIGNAL MAINTENANCE/REPAIRS AUTO ALLOWANCE/CELL PHONE USE, JANUARY, 1999 ELECTRIC FOR CITY OWNED FACILITIES, SIGNALS, PARKS, AND MEDIANS AUTO ALLOWANCE/CELL PHONE USE FOR JANUARY, 1999 FOOD FOR CHILD CARE LOCK REPAIRS, PARKS OFFICE SUPPLIES ALERT NOTIFICATION, DECEMBER, 1996 LIFE INSURANCE FOR J SINGLEY (8 MONTHS) JANITORIAL SUPPLIES FOR CIVIC CENTER EQUIPMENT REPAIRS, MAINTENANCE DEPT BOTTLED WATER FOR CITY OWNED FACILITIES DISCING (3 PARCELS) 011499 AMOUNT 20300 22408 28138 1292 19770 87500 37800 4700 2548 86772 22000 5,207 91 220.00 1.60905 4793 61864 2750 80826 501,87 11325 25455 85000 'Jb 1 %4' PENDING CITY COUNCEL blearm COUNCIL APPROVAL A regular meeting of the City Council of the City of Grand Terrace was called to order in the Couna'1 Chambers, Grand Terrace Civic Caller, 22795 Barton Road, Grand Terrace, California, on December 10, 1998 at 7:30 p.m. PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tern Herman MUZY, Gounalmember Jim Singley, Councilmember I" Ann Garcia, Councilmamber Tom Schwab, City Manager John Donlevy, Assistant City Manages Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patrizia Matra m, Community and Economic Development Director Virgil Barham, Building dt Safety Dir x*w John Harper, City Attorney U Pete Ortiz, Sheriff's Department The meeting was opened with invocation by Mayor Pro Tem. Buchanan, followed by the Pledge of Allegiance led by ember Hinzy. None 2A. Recycling Family of the Month - November 1998 Mayor Matteson announced that the Recyd'mg Family of the Month for November 1998 goes to Richard Shipley and fandy. They will receive gift certificates from Stater Brothers Markets, Miguel's Jr. Restaurant, La Pasta Italia and Demetd's Restaurant. 2B. Fire Department Recognition (CDF) Mayor Pro Tem Buchanan reported that the staff at Station No. 23 will change from CDP to County Fire at the end of December and cgwe&wd appreciation on behalf of the City for the dedicated service that we received over the past 20 years. Mayor Matteson presented a plaque to each member of the CDF craw. Chief Benson, CDF, presented a plaque to the City of Grand Terrace in won of COUNCIL AGEMA fTM NM � a COUVAHtGMIM Deoe®ber iq IM Palo 3 1. Historical tit Cultural Activities Committee a. Minutes of November 2, 1998 tit November 16, 1998 CC-98-150 MOTION BY COUNCHMEMBEP. SINGLEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to accept the November 2,1998 and November 16, 1998 Minutes of the Historical tit Cultural Activities Committee. 2. Park tit Recreation Committee a. Minters of September 8, 1998, October 5, 1998 and November 2, 1998 CC-98-151 MOTION BY COUNCII11amER EaLKEY, SECOND BY COUNCHAMMEM GARCIA, CARRIED 5-0, to accept the Septenber 8,1998, October 5, 1998 and November 2, 1998 Minutes of the Park do Re nation Committee. Mavcur Pro Tem Buchanan, thanked the Historical do Cultural Activities Committee for the City BUIMay Party/pot luck dinner held earlier this evening. He commended C.omal Member Garcia for her part in the Cities 20th Anniversary and indicated tint he is manita®ng the transportation money thruuigh SANBAG to make sure that items of concern to us involving I 215 remain on the table. Cmixil Member Sin , indicated that he also attended the lam SANBAG meeting and was pdvi' qpd to introduce Mayor Pro Tem Duchamm. as the new tative. He felt that Grand Terrace is Awtunate to have Mayor Pro Tem Buchanan, Council Member Garcia and the Community Development Director ruing our inter. He announced 9*1 there will be a public forum an Monday, December 14, 1998 to meet the County Fie Personnel who will be coming in to Fire Station No. 23. It was the consensus of Council to reschedule the Public Forum concerning County Fire to the Council Meeting scheduled for January 14, 1999. Council Member Hilkev, thanked the Histodcal tit Cultural Activities Committee for a great job an the City's 20th Birthday Party. He noted that the Aarco Station is open after being closed to replace the tanks and they offs diesel fuel. He questioned the status of the proposed Rite Aide Project. indicated that she will have a report an the Rite Aide Project at tie next meeting. Council h1cmbcLGamgj& announced that the Chamber of Commerce Christmas LigUng Contest is coming up and encouraged the Wunie wes and residents to participate She announced that our previous County Supervisor, Barbara Riordan, has been named to Chair the ARV. The League of California Cities has informed us that these n a Mfg December 10, 1998 Pop S She xgxx ed that the fiord railing effort generated more than $13,000 and after Cxpenses for related activities and items it is expected that a bailarim of appv a Amately $8,000 will remain. She indicated that the goad of the 20th Anniversary Committee was to raise money to find community events and to promote our community image through the use of signs, banners and photos. The Committee reoommmds that $7,000 be allocated toward an across-tho-street banner to meet the needs of keeping the residents informed of local activities. Council Mamba Q=L read for the record a letter that the City Council received from the Historical & Cultural Activities Committee in support of the purchase of stanchions and banners for placement across Barton Road, which would be used for advertising various City events. 8B. Award from Assocmhon of Environmental Professionals COmmunihr Ekwftment Director Matemssi_ reported that on November 5, 1998 the City received a letter of congratulations fiom the AEP. Our General Plan Outreach Program received recognition in the category of Outstanding Public Involvement/Education. 8C. Adoption of a Resolution Calling for a Special Municipal Election Relating to a Utility User Tax CC-98-153 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCRA&EMM SINGLEY, CARRIED 5-0, to adopt a Resolution calling and giving notice of the holding of a Special Munic 4rcd Election to be held in the City of Grand Terrace on Tuesday, June 8, 1999, for submission to the voters a question relating to a utility user tax. 8D. Sevier Response Plan CC-99-154 MOTION BY COUNCHAG3MM SINGLEY, SECOND BY COUNCHIARAM GARCIA, CARRIED 4-1 (COUNCILMEMBER H LKEY VOTED NO), to approve the City of Grand Terrace Sanitary Sewer Overflow Prevention and Response Plan; authorize staff to pursue a Sewer Spill Response Mutual Aid Agreement with outside agencies for future approval by the City Coimdl; authorize an appropriation of $22,000 from the Sewer Fund toward the purchase of equipment and supplies for the development of a Sewer Spill Respmse Trailer; audx mze staff to pursue agreements with outside agencies for use of equipment to facilitate containment of sewer spills for future approval of the City Council; audx mze an appropriatim of $1,500 from the Sewer Fund to rks train both maintenance and public wostaff in sewer response, confined space and public health issues training. SE. Measure I Capital Improvement Program (CIp) CC W155 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY t.STAFF REPORT, C(TY MANAGIKA"S VIVAILT XN ' { c CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE: January 14, 1999 SUBJECT STAFF TRAVEL TO THE LEAGUE OF CALIFORNIA CITIES CITY MANAGERS DEPARTMENT MEETING FUNDING REQUIRED NO FUNDING REQUIRED XX The League of Califorma Cities is holding its annual City Managers Department Meeting on February 3-5, 1999 in Monterey Staff is requesting that Council authorize the City Manager and Assistant City Manager to attend the conference Sufficient funds are available in the budget to cover the cost STAFF RECOMMENDS THAT THAT COUNCIL D APPROVE THE CITYMANAGERAND ASSISTANT CH YMANAGER'S ATTENDANCE AT THE CALIFORNIA CITIES CITY MANAGERS DEPARTMENT MEETING IN MONTEREY ON FEBRUARY 3-5, 1999 1 COUNCIL AGENDA ITEM N063 E7 CITY OF GRAND TERRACE, CffVQFNftTfta CtEWE PREVENTION CONGWITTEE DEC 16 w Re wlw Meeft 14miUTFS MGM Nevenba 9, 199S The Grand Terrace Crime Prevention Committee met for the regular meeting at the Senior Center. Mating was called to order at 1900 hours by Chairperson, Pbilomene SpisaL 1N�lBERS PRESENT. Philomene Spisak Chairperson, Bitsy Bernor, Vice Chaff person, JoAnn Johnson, Jackie Kiacz Clair McElwee, Lewis Neeb, Dottie Raborn and Dick Rollins. MUMERS ABSENT. Mike Fasenmya- alternate member. CITY STAFF/SEEREFF'S DEPT: Thomas Schwab, City Manager, and Lieutenant Pete Orin. GUEST PRESENT_ Bob Stewart, Crtam Patrol member noted as "the public" AGENDA: Motion seas made to approve tie agenda as written by Lewis Neeb and seconded by Clake Mdlwee AZIINUTES: The minutes of the meeting of October 12 were reviewed by the members present with a motion to accept as written by Jaclae Kum and seconded by Lewis Neeb PUBLIC COhEMX TT: None CORRESPONDENCE: The Chairperson reported that there has been no correspondence directed tD theCommittee. BUDGET: Dottie Raborn, Treasurer, reported that cTendhores amounting to $659.21 under Specid Depetmental Expenses for Poliee/Bushm Breakfast leis a balance of $12,331.79. Ulm N SHED BiiS MESS: Lkutenant Ortiz reported in his Summary of Law IF 6 -+cement for tic math tat the Problem Oriented Policing Unit (P.O.P.) had bens formed for the City of Caand Temaoe and will become active soon. h will be reprnsented by a four man team consisting of three hand-pidmd depabies and one supervising officer in Charge headed by Sergeant John Hagen. The unit will co■omtrate primarily on the most repetitive problems at preseat, primarily vehicle theft and luaries. It was rated that this is a free wtvrce by the Deportment offered to the City, over and above the City's regular catil act agmemeom It will in no way affect the regular patrol units assigned to the City. NEW BUSINESS: 1. Bob Stewart reported that no particular new activities have been assigned to the City's Citizen Patrol Unit He did say, however, that on going efforts were being made to ascertain as to why persons announcing their interest in becoming members of the Patrol had not followed through. New m®I ership is still bc]cing. COUNCIL AGENDA ITEM Nor .�} fc#,, lE toricai and C dUW Activities Commutes Mini whrD=@m6er 7,19W 11mmeding was called to order at 7pin by MPd, AadyMc Bride, Broads Stanfill, Slmdly Raa ddK Colleen an Edmundson d Hannah Grant.I.aisder. The mimides for the November 2 meeting van fad and Children's Coolie Contest added in tie fourth pro pq* Motion to accept as changed & and nude by Amh, seconded by Colleen The mi■atas for the special November 16 meeting were roadand approved an motion byPWdme, seconded by Ana. Traasafr's Report: Colleen fparied that S199ZS was anode at the Country Fair and added to Patty Cash _ with s balance now of S28411. Budget dhows total of $1602.43 which includes dom ion of M 00 made by the 20th Anniversary Committee Country Fait Hannah asked if Committee manbers should be allowed to win raffle poses. There were big diffam es on this question which will be voted art next meeting All agreed that it was a good fair, goodatdendsoee, good for sellers. Need moxefood forbmalcfast: neaayew Next 5irwi7l be Nwpamber 6.1999. Art Show, May ldt2, 1999, Birthday Party, December 9,1999. We need arms chili 1D sell at the Fair. Bh*dzy PWY- Table Arraoa' I F- s: Ann drew up a plan for table placement Judy dt Shelly set up a table to show demotions which we approved on motion by Ann, se000ded by IBmsh, all in fav+oc We will not have the flowers approved at the last meeting. Progurn: Brenda prepared a program -she will add Committee Members names. Lee Ann Gmu wrll F I - I awards, Tony Pettit will present halory, then cake cutting Ann will set up a Idstonal table in lobby. Foo& Besides ham & turky, we wilt get hzWa from IA Pasts h dia to save 18 - 24 people at cost of $3S. Sew Them we 18 special people wham Lee Ann wall seat: Shdty will jp eparo fowpesawadsigm. Vn- *ice Bazfad will attend stanchion &cross Barton Road. Ana compcted a leftw an the proposition to back stanchion with some of the monies we have. Lee Ann will prropoae this to the Council The ameting was 4ourned at 8 30 p m. The next meeting wdl be bnmry 4,1999 014*41L LA�4 CPOFtM1MD113M JAM 0 5- 99 ►) h COUNCIL AGENDA ITEM PIM5142 Ck_ DAZE January 9,1999 W O 12555 DEPARTMENT OF `v ILDING & SAFETY, PUBLIC WORKS AND HOUSING 22795 Barton Road Suite B Grand Terrace Cahfornia 92313-5295 Civic Center (909) 825-3825 Fax(909) 825-7506 CRA () COUNCIL ITEM (X) MEETING DATE January 14,1999 SUBJECT BRIDGE REPLACEMENT -BARTON ROAD AT UNION PACIFIC! SOUTHERN PACIFIC OVERHEAD BRIDGE - COOPERATIVE FUNDING AGREEMENT FUNDING REQUIRED _X NO FUNDING REQUIRED _ Funding was approved under Measure I Fund 20-202-700 in the amount of $140,000 Tins project was initially started by a mandate from the State of California for seismic retrofit for all bridges throughout the state that did not meet certain criteria. The bridge on Barton Road crossing the Union Pacific / Southern Pacific Railroad did not meet the criteria, therefore the state through its seismic retrofit program performed an engmeenng study and cost estimate to retrofit the existing bridge The goal was to preclude a complete failure in the event of seismic activity The City of Grand Terrace was named by the state as the lead agency to oversee the project and the Public Works Department of Grand Terrace did not feel that the best use of the seismic fiords were to retrofit the existing bridge. The city pursued the possibility of bridge replacement through Caltrans and was granted approval to utt�a' a the seismic funds towards the Highway Bridge Replacement and Rehabilitation Program (HBRR). This being the case it made the project very cost effective to pursue this course Since the bridge falls within the boundaries of the City of Grand Terrace and the City of Colton we have joined together and formed a cooperative agreement to fiuther lower the cost to each city. The city mans of the City of Grand Terrace and the City of Colton, along with the Public Works staff of each city have prepared the attached cooperative finding agreement On December 15,1998 the City of Colton city council approved the cooperative fimdmg agreement for Barton Road bridge replacement project, and it is the desire of the staff that the council for the City of Grand Terrace does the same STAFF RECOIVHENDS THAT THE CITY COUN 1. Approve the cooperative finding agreement for Barton Road bride replacement Pr'ojea 2. Direct the City Manager to sign the agreement. 3. Direct staff as the lead agency to continue to work toward completion of this project. COUNCIL AGENDA ITEM NO.I ?A ak> 28 Total Estimated Project Costs are set forth as follows — Preliminary Engineering $ 105,000 — Right-of-way $ 100,000 — Construction $ 922,000 — Construction Engineering $ 100_000 TOTAL ESTIMATED COST $1,227,000 29 Source of fimds Seismic fiords credit $208,400 HBRR Funds 88 53% $901,766 Local Funds Grand Terrace 5 735% $ 58,417 Local Funds Colton 5 735% $ 58,417 The Parties now seek to set forth their respective obligations with respect to the funding, of the Project 3 Responsibilities of Grand Terrace 31 Grand Terrace shall be the Lead Agency of the Project. As Lead Agency, Grand Terrace shall (a) Contract for and administer the design of the Project and pay one-half of the local matching funds required. (b) Secure necessary agency approvals of design, nght-of--way acquisition and authority to advertise Advertise, open and review bids, and award the construction contract for the Project (c) Administer and construct the project by contract in accordance with the plans and specifications. (d) Bill Colton, at least 10 days in advance, for each progress payment as provided for in the construction contract. (e) Cooperate with Colton in seeking nriQibursement of such progress payments from HBRR funds on an expedited basis. (f) Furnish Colton with a clear, detailed statement of all construction and other costs for the Project, including all disbursements. Grand Terrace shall allow a representative of Colton during normal business hours to examine, audit and make transcripts or copies of any records related to the Project, and any other documents created pursuant to this Agreement. Grand Terrace shall allow inspection of all wink, data, documents, proceedings and activities related to this Agreement for a period of three (3) years from the date of final payment under this Aft. (g) Consult with and obtain Colton's approval on all change orders costing $5,000 or more 55 If upon joint review of the bids, Colton, by written notice to Grand Terrace, elects not to proceed with the Project, thereby causing Grand Terrace to reject all bids, Colton agrees to pay Grand Terrace for all Project -related costs incurred by Grand Terrace including all legal costs and damages resulting from rejection of all bids for the Project. 56 If upon joint review of the bids, Grand Terrace elects not to proceed with the Project, Grand Ten -ace agrees that it shall remain solely responsible for all Project -related costs, including all legal costs and damages from rejection of all bids far the Project, and further to pay Colton for any and all costs, including legal costs incurred by Colton 57 X upon opening of bids for the Project, it is found that the lowest responsible bid exceeds the estimated cost by more than 10%, the Parties shall consult upon a course of action within the time allowed under the proposal documents 58 ff termination of this Agreement is by mutual consent, each Party will bear one- half of the costs not covered by sources other than the Parties 59 In the event that HBRR funds are not released the cores of Grand Terrace and Colton will share equally in actual construction cost. 510 In the construction of the Project, Colton may, at no cost to Grand Terrace, furnish a representative, if it so desires, and said representative, the project administrator, and the design engineer may consult with each other in all matters concerning the Project construction contract. - 511 Upon completion and acceptance of the Project construction contract, each Party will accept control of and maintain, at its own expense, those portions of the Project within its own junsdretron. 5.12 Execution of this Agreement by Colton grants to Grand Terrace and the construction contractor the right to enter upon lands owned by Colton to construct the Project. 5.13 Upon completion of all work under this Agreement, ownership and title to materials, equipment and appurtenances installed within each Party's jurisdiction will automatically be vested in that party. No further agreement will be necessary to transfer ownership as heremabove stated. However, both parties agree to execute all documents as are necessary to transfer such ownership. 5 14 Right-of-way acquisition cost shall be a part of the entire project cost. 5 15 Nothing in this Agreement is intended to create duties or obligations to or rights in thud parties not parties to this Agreement or affect the legal liability of either part to the Agreement by imposing any standard of care with respect to the maim nance of the bridge different from the standard of care imposed by law. 5 16 Each party (the `Indemnifying Party') shall defend, indemnify or hold the other Party, its officials, offcem employees and agents free and harmless from any and all liability from loss, damage, or mjury to property or persons, including vrmo igful death, in any manner