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01/28/199922795 Barton Road Grand Terrace fr California 92313-5295 - M Civic Center (909) 824-6621 s Fax (909) 783-7629 Fax (909) 783-2600 1 t f S f Byron R Matteson Mayor °rr Dan Buchanan Mayor Pro Tempore 77F= ne Herman Hllkey Jim Singley Lee Ann Garcia Council Members Thomas J Schwab City Manager FILE COPY January 28, 1999 6:00 p.m. CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6.00 p in Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 C1TY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road JANUARY 28, 1999 6:00 P.M. i'0i iiV'Ciivi C8VNbL=XM mmunwsCOMW�� r"i[iMIfIY yd s YOU sa�a TO � �IUM UW's�� A-iVAUAVQ*ANraft * Call to Order - * Invocation - Dr. Paul Reed, Terrace Crest Baptist Church * Pledge of Allegiance - * Roll Call - STAFF COUNCIL AGEMA ITEM RECOM30MATION ACTION CONVENE COM11EDM EVEGO Yl AGENCY Apprm 1. Approval of Ol-14A9 Mrnutea 2- Approval of Check k Register CRA012899 Approve 3. Pohcy on the Purchase and Sale of Rehabildation Homes Apprave 4. Mrd-Year Budget Adler Apprm S. CLOSED SESSION - Ameodmeat 02 to Exclunve Rrght to Negotrate (ERN) for Taws Square Pnpd an Barton Rd. 6. Amendment 02 to Excluam Riga to Negobde (ERN) for Town Square Project an Barton Road 7. CLOSED SESSION - Real Efate Negotu - 22316 Cardmal ADJOURN COMMUNITY REDEVELOPMENT AGENCY Approve CONVENE CITY COUNCIL MEETING 1. Items to Delete 2. SPECIAL PRESENTATIONS A. Recychng Family of the Mooth - December 1998 3. CONSE_Nr CALENDAR IMe following Consent Calendar Items are expected to be routine and noncontroversial. They w® be acted upon by the COMM Siam tlme without diswssioa Any Coaeil NImber, Staff Member, or Citizen aaay req■eat removal of as item from the Consent Calendar fir diradom PENDING C R A APPROVAL A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on January 14, 1999, at 6:00 p.m. Byron Matteson, Chairman Dan Buchanan, Vice -Chairman Herman Hiilimy, Agency Member Tim Singley, Agency Member Lee Ann Garcia, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patrizia Matexassi, Community and Economic Development Director Virgil Barham, Building & Safety Director John Harper, City Attorney Lt. Pete Ortiz, Sheriffs Department CRA-99-01 MOTION BY AGENCY MEMBER SUKK EY, SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve the December 10, 1998 Community Redevelopment Agency Minutes. CRA-99-02 MOTION BY AGENCY MEMBER HHZ EY, SECOND BY AGENCY DER SINGLEY, CARRIED 5-0, to approve Check Register CRA122398 & 011499. CRAA9-03 MOTION BY AGENCY MEM33ER SINGLEY, SECOND BY VICF, CHAIRMAN BUCHANAN, CARRIED 5-0, accept the staff report and direct staff to formalize a policy and bring it back to the next meeting for approval. Mayor Matteson indicated that this item was removed from the agenda and will come , CRA AGENDA ITEM NO. PAGE 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY T CHECK REGISTER NO: 012899 DATE: JANUARY 28,1999 OUTSTANDING DEMANDS AS OF: JANUARY 28,1999 AMOUNT CHECK NO, P12709 VENDOR CAIN DESCRIPTION CA6HINRB CHROK6 TO BID ON PROPBRTI16 FOR HOUSING REHABILITATION PROGRAM 8,000 00 P12720 STATE COMPENSATION INS. FUND WORKERS' COMPENSATION INS„ 12/96 128.34 P12738 PATRIZIA MATERASSI BIRTHDAY BONUS 1250 P12741 INLAND EMPIRE DIV L.0 C REGISTRATION FOR MEETING 2500 P12742 CASH CASHIERS CHECK TO BID ON PROPERTY FOR HOUSING REHABILITATION PROGRAM 2.00000 P12743 FIRST AMERICAN TITLE RESEARCH ON PROPERTY AT VAN BURENIMIRADO 64400 P12744 COUNTY OF SAN BERNARDINO RECORDING FEE, VAN BUREN/MIRADO 5500 P12745 COUNTY OF BAN BERNARDINO FILING FEE, 22832 PALM 8 00 41292 MARGARET AYARS REIMBURSEMENT FOR MILEAGE 4099 41293 DRAGOS BARBU INTERN,12123/WI/15J99 16375 41290 DAN BUCHANAN STIPENDS FOR JANUARY, I 15000 41301 ROBERT CHAGOLLA CONSTRUCTION PROGRESS PAYMENT FOR REHABILITATION WORK AT 22310 CARDINAL 6.382.00 41303 RAUL COLUNGA INTERN, 12/28/98-1/8/99 64454 41304 COMP USA CDR READER, COMMUNITY DEV, DEPT. 350.16 41311 LEE ANN GARCIA STIPENDS FOR JANUARY.19M 15000 41312 CITY OF GRAND TERRACE WASTE WATER DISPOSAL SERVICES FOR HOMES UNDER REHABILITATION 72 00 41314 HERMAN HILKEY STIPENDS FOR JANUARY,1999 15000 41322 BYRON MATTESON STIPENDS FOR JANUARY,1999 15000 41326 PETTY CASH REIMBURSE PETTY CASH 3777 41332 S C A. C E 0 MEMBERSHIP, CODE ENFORCEMENT DEPT 3000 PAGE 2 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE: JANUARY 28,1999 CHECK REGISTER NO: OUTSTANDING DEMANDS AS OF: JANUARY 28,1999 41340 JAMES SINGLEY 41342 SOUTHERN CA GAS COMPANY 41344 STAPLES 41356 YOSEMITE WATERS DESCRIPTION STIPENDS FOR JANUARY,1999 GAS FOR HOUSING REHABILITATION BUILDING OFFICE SUPPLIES BOTTLED WATER REHABILITATION DEPT TOTAL. 012899 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE SEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY. BERNARD SIMON FINANCE DIRECTOR AMOUNT 15000 3868 29835 om 16,685.88 L City Manager's Department STAFF REPORT CRA ITEM MEETING DATE January 28, 1999 SUBJECT Policy on the Purchase and Sale of Rehabilitation Homes NO FUNDING REQUIRED At the meeting on January 14, the Agency Board adopted staffs recommendation on the policy relating to the purchase and sale of rehabilitation homes in the City's Low to Moderate Income Purchase/Rehabilitation Housing Program However, since the previous policy was contained within the body of a staff report, the Agency Board asked that a simplified policy be prepared and brought back for their consideration Attached is the Purchase and Resale Policy of the Low to Moderate Income Purchase/Rehabilitation Housing Program for the Agency Board's review and approval Staff Recommends that the Commmft Redevelopment Agency Executive Board: Adopt the attached Community Redevelopment Agency Purchase and Resale Policy for the Low to Moderate Income Rehabilitation Housing Program of the City of Grand Terrace. TS ylm Attachment CRA AGENDA ITEM NO. 3 7be Staff Report for the bid -Year Budget AdJuMnents will be provided prior to the January 28, 1999 Community Redevelopment Agency Meeting CRA AGENDA ITEM NO. •L/ Community and Economic Development Department STAFF REPORT CRA ITEM (X) COUNCIL ITEM () MEETING DATE: JANUARY 28,1999 FUNDING REQUIRED NO FUNDING REQUIRED X SUBJECT: Town Square Project Update and ERN Amendment #2 Background• • RDA entered into an ERN on August 13, 1998 • ERN was amended to expand "property' on December 10, 1998 • At this time Developer is requesting extension of the ERN to May 10, 1999, to allow more time to assemble property Please refer to Developer's letter and actual amendment test in Attachment A Progress to Date Project is under pieffminaryfinformal review at this time by the Community and Economic Development Department Management staff, Planning Commission and City Council members received a package with project description and preliminary alterative site layouts for information and preliminary input. Developer is dealing with property owners to assemble the property Please refer to attached letter maded to property owners in Attachment B Next steps will involve opening escrow, submission of a formal application, and project review while Development Disposition Agreement (DDA) is being developed Recommendation. Please note that the section being amended automatically allows for further extension to August 8, 1999, according to certain circumstances Staff is in fun support of the ERN amendment extensions as it will allow more time for 1) dealing with property owners and brokers to assemble the property, 2) evaluation of project pro formas, 3) better conduct site plan and architectural review in parallel with development of Development Disposition Agreement (DDA) Staff recommends City Council approve ERN Amendment #2 as descnbed above Attachment A - Developer's letter and Amendment #2 text B - Letter mailed to property owners c bffi dWpwnnW4xbcs*bnrung%CcUownsquaemamencf7-wpd 22795 Barton Road • Grand Terrace California 92313-5225_•0191� M NO. (p i SECOND AMENDMENT TO AGREEMENT CONCERNING EXCLUSIVE RIGHT TO NEGOTIATE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE TOWN SQUARE PROJECT The Agreement Concerning Exclusive Right to Negotiate entered into on August 13, 1998, by and between the Community Redevelopment Agency of the City of Grand Terrace and Lisa M. Hjulberg, and amended on December 10, 1998, is hereby further amended to extend the Negotiation Period, as defined in Sectwn 3 1 2 of the Agreement, for an additional ninety (90) days, through and including May 10, 1999 By It witness whereof, the parties have executed this Agreement as of January 28, 1999 Community Redevelopment Agency of the City of Grand Terrace Dan Buchanan, Vice -Chairman Developer 6 2? Letter to Property Owners re Town Square Project Page 2 January 19, 1999 Q4 Does it make a difference if I sell my property directly to Town Square Developers or through a broker? A4 No, although selling to a different developer may jeopardize this specific project and postpone development for another several years Q5 What is the status of the Project review? Who will do that? A5 The Project is currently under review by the Community and Economic Development Department staff and will go before the Planning Commission and City Council at publicly noticed hearings The Developer, Lisa Hjulberg, of Town Square Developers, has so far submitted all required pro forms, market comparative studies and project layout alternatives The Project is in good standing and is on track We will keep you up to date on the projects progress In the meanwhile, if you have questions, please feel free to call me at (909) 430-2247 Sincerely, Patnzia Materassi Community and Economic Development Director cc Lisa Hjulberg, Town Square Developers Tony Laciura, Coldwell Banker Commercial Realty PM pp c loficetNpmnlwpdoc%ftrunglecondevbownsqualqueshons fin PAIaL CITY OF GRAND TERRACE DATE: JANUARY 28,199 _ _ _^ CHECK REGISTER NO: 012899 _ OUTSTANDING DEMANDS AS OF: _ JANUARY 28,1999 __ ___ CHECK NO, VENDOR DESCRIPTION AMOUNT P12710 PERS RETIREMENT FOR PAYROLL 12/25/98 5.99467 P12711 COMCAST CABLEVISION CASH PAYMENTS FOR 1/8/99 39855 P12712 ADVANCED COMPUTER PURCHASE COMPUTER, EMPLOYEE COMPUTER LOAN PROGRAM 1,977.22 P12713 DOREN GRINDELL REPLACE DESTROYED PAYROLL CHOCK 65101 P12715 TRACEY MARTINEZ REPLACE DESTROYED PAYROLL CHECK 11062.76 P12717 COMCAST CABLEVISION CASH PAYMENTS FOR 1/12199 35101 P12718 INLAND EMPIRE DIV L C C REGISTRATION FOR MEETING 25.00 P12719 STANDARD INSURANCE COMPANY DISABILITY INSURANCE FOR JANUARY,1999 94303 P12720 STATE COMPENSATION INS FUND WORKERS' COMPENSATION INS FOR DEC ,1998 1,398 82 P12737 RICHARD ROLLINS MAINTENANCE/OPEN CLOSE PARKS FOR DECEMBER.1998 47500 P12738 PATRIZIA MATERASSI BIRTHDAY BONUS 3750 P12739 US POSTAL SERVICE POSTAGE FOR JANUARY SEWER BILLING 93086 P12740 COMCAST CABLEVISION CASH PAYMENTS FOR 1/19199 51875 P12741 INLAND EMPIRE DIV L C C REGISTRATION FOR MEETING 10000 P12748 COMCAST CABLEVISION CASH PAYMENTS FOR 1/21199 24489 41M ACCENT PRINT 8 DESIGN CERTIFICATES FOR 20TH ANNIVERSARY 4310 412M ADDINGTON CONSULTING ENGINEER ENGINEERING SERVICES FOR DEC„ 1995 Z,SS0.00 41287 MATTHEW ADDINGTON PLANNING COMMISSION, JAN 7.199 5000 41288 SONIA AIKEN REFUND, RECREATION EXCURSION 10000 41289 AIRBORNE EXPRESS EXPRESS MAIL 32.70 41290 ARROW STRAIGHT STREET STRIPING 12,288 71 41091 ARROWHEAD CREDIT UNION (VISA) AMERICA ON LINE, COMPUSERVE SERVICES, MEETINGS, COMPUTER SOFTWARE, AND AIR LINE VOUCHERS 1.699.28 41293 DRAGOS BARBU INTERN,12/23/98-1/15199 491.25 41294 WINNIE BARTEL REFUND RECREATION EXCURSION 24800 41295 LUELLA BRUHL REFUND RECREATION EXCURSION 5000 - PAGE CITY OF GRAND TERRACE DATE: JANUARY 28, 1999 _ _ r_ _ _ _ _ ` _CHECK REGISTER NO: _ _ 012899 OUTSTANDING DEMANDS AS OF: JANUARY 28A999 _ _ 41208 41297 41206 41M 41300 41302 41305 41308 41307 41308 41309 41310 41311 41313 41314 41315 41318 41317 41318 41319 41320 41321 41322 41323 41324 41325 41326 DAN BUCHANAN OURTRONIOS NUMN111001 11Y41T11M4 CA PARKS & RECREATION SOCIETY STATE OF CALIFORNIA CENTRAL CITY SIGN COMPANY CITY OF COLTON RICHARD DE SAKE DICKSON COMPANY ROBERT DOWELL FEDEX FRIENDS OF THE LIBRARY 0 a R REFRIGERATION LEE ANN GARCIA HARPER 8 BURNS HERMAN HILKEY HONEYWELL, INC INLAND EMPIRE, APA INTERSTATE BRANDS CORP JOHN LAMPE LOCAL GOVERNMENT COMMISSION LONG BEACH UNIFORM COMPANY LUCENT TECHNOLOGIES BYRON MATTESON MUNIMETRIX, INC. NAIL ASSOC. CHILD CARE PROFESSIONALS PACIFIC BELL PETTY CASH STIPENDS FOR JANUARY,1909 USAG■ FOR RI®O COPY MACHINE REGISTRATION FOR CONFERENCE ELECTRIC FOR LIGHTS AT BARTON12I5, NOV ,1998 STREET AND TRAFFIC SIGNS WASTE WATER DISPOSAL SERVICES, JAN ,1999 REFUND, RECREATION EXCURSION STREET SWEEPING, DECEMBER,1996 INSTRUCTOR, KARATE/TODDLERATE EXPRESS MAIL DONATION, DON LARKIN PLANNING COMMISSION STIPENDS REPAIR REFRIGERATOR AT CHILD CARE CENTER STIPENDS FOR JANUARY,1909 LEGAL FEES FOR DECEMBER, 19M STIPENDS FOR JANUARY,1999 MAINTENANCE FOR HVAC UNIT, CIVIC CENTER, FES ,1999 REGISTRATION FOR PLANNING FORUM BAKERY GOODS FOR CHILD CARE TEMP PLANNER, IM-1/14M STREET DESIGN GUIDELINES PUBLICATION UNIFORMS, CITIZENS PATROL MAINTENANCE ON PHONES, CIVIC CENTER STIPENDS FOR JANUARY,1999 SOFTWARE SUPPORT, CITY CLERK MEMBERSHIP, 1999 PHONES, ELEVATOR, HVAC MAINTENANCE & PAY PHONES AT CIVIC CENTER REIMBURSE GENERAL PETTY CASH -FINANCE 300.00 solos 22900 38538 18533 88,850 75 24600 2.06250 02400 1750 5000 911.88 300.00 16096,60 30000 1,782 25 24000 7974 1.36250 5000 11718 30470 30000 300.00 7500 16609 24348 PAGE CITY OF GRAND TERRACE DATE: JANUARY 28,1990 OUTSTANDING DEMANDS AS OF: JANUARY 28, 1999 41327 41328 KATHY PIERSON 41329 PRIME EQUIPMENT 41330 R-DATA NETWORK 41331 ROQUIT PAVING 41333 COUNTY OF SAN BERNARDINO 41334 COUNTY OF SAN BERNARDINO 41335 COUNTY OF SAN BERNARDINO 41338 COUNTY OF SAN BERNARDINO 41337 COUNTY OF SAN BERNARDINO 41336 ALICE SANTARACE 41339 SIGNAL MAINTENANCE, INC 41340 JAMES SINGLEY 41341 SOUTHERN CA EDISON COMPANY 41342 SOUTHERN CA GAS COMPANY 41343 SOUTHERN CA GAS COMPANY 41344 STAPLES 41345 SYSCO 41346 TEXACO CREDIT CARD CENTER 41347 TOM 8 KATHrS ANY HOUR LOCK & KEY 41348 TRI-COUNTY OFFICIALS 41349 FRAN VAN GELDER 41350 WALMART 41351 WAXIE 41352 WEST GROUP 41353 WESTERN EXTERMINATORS CHECK REGISTER NO: REIMBURSE PETTY CASH -CHILD CARE INSTRUCTOR, GYMNASTICS/TINY TUMBLERS RENT BACK HOE, MAINTENANCE DEPARTMENT COMPUTER REPAIRSIMAINTENANCE PATCH STREETS, VARIOUS LOCATIONS MAP REVISION UPDATES BOOKING FEES FOR OCTOBER & NOVEMBER,1998 PAGERS FOR RECREATION DEPARTMENT LAW ENFORCEMENTICRIME PREVENTION OFFICER, JAN , 99 DUMPING CHARGES, DECEMBER,1998 REFUND, RECREATION EXCURSION SIGNAL MAINTENANCE AND REPAIRS STIPENDS FOR JANUARY,1999 STREET LIGHTS FOR DECEMBER,1998 GAS FOR CITY OWNED FOR FACILITIES NATURAL GAS FOR CITY VAN ORRICE SUPPLIES FOOD FOR CHILD CARE CENTER FUEL FOR CITY VEHICLES DUPLICATE KEYS UMPIRES FOR SLO-PITCH SOFTBALL PLANNING COMMISSION MEETING,1/7/99 PROGRAM SUPPLIES FOR CHILD CARE JANITORIAL SUPPLIES FOR CIVIC CENTER AND CHILD CARE CALIFORNIA CODE UPDATES PEST CONTROL FOR CITY OWNED FACILITIES 0128" Uaellii]ll 198.28 78178 28260 1.48750 01719.11 345 1.59720 340.00 88,219 00 42265 24800 50.32 30000 3.44916 56094 299 803.37 1.49839 31782 10.78 12500 5000 4742 71017 13781 15500 VAuk CITY OF GRAND TERRACE DATE: JANUARY 28.1999 _w _ _ ____ CHECK REGISTER NO: _ 012899 _ _ OUTSTANDING DEMANDS AS OF: JANUARY 28, 1999 _ _ _ — CHECK VEIN29R DESCRIPTION 41354 DOUG WILSON PLANNING COMMISSION MEETING,1/7/M 413" XEROX CORPORATION USAGEIMAINTENANCE ON COPIER 41358 YOSEMITE WATERS BOTTLED WATER FOR CITY OWNED FACILITIES 1 CERTIFY THAT, TO THE BEST OF MY KNOWLEDGEo THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY UABIUT116 HAVE BEEN AUDITED BY ME AND ARE NEOIIIISARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY. BERNARD SIMON FINANCE DIRECTOR AM2dI 5000 224.82 108.00 TOTAL: 222,491.65 MY OF GRANDTERRACE A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on January 14, 1999 at 6:00 p.m. Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman Hilkey, Counclmember Jim Singley, Councilmember Lee Ann Garcia, Counci'lmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building & Safety Director John Harper, City Attorney Lt. Pete Ortiz, Sheriff's Department The meeting was opened with invocation by Council Member Garcia, followed by the Pledge of Allegiance led by Mayor Pro Tem Buchanan. None 2A. County Fire Presentation Peter Hills, County Fire Chief, introduced Administrative staff and the crew who will be working at Station No. 23 in Grand Terrace He indicated that the transition from CDF to Canty Fire in Grand Terrace has been smooth and gave an overview of the services provided by the County Fire Department. CC-99-01 MOTION BY COUNCHIJEMBER HILKEy, SECOND BY COUNCUMMM SINGLEY, CARRIED 5-0, to approve the following consent calendar items. 3A. Approval of Check Register No. 122398 & 011499 3B. Ratify 01-14-99 CRA Action COUNCIL AGENDA ITEM N0.77 Council Minutes January 14, 1999 Pale 3 She reported that the League of California Gies Inland Empire Division is holding sessions for newly elected officials and a General Membership meeting will be held on January 21st with speakers who will address Y2K compliance and current legislation. Councilmember Smelev, reported that he also attended the Economic Development meeting with John Husing and one of the primary issues is to develop an identity for our community and we need to attract quality retail to encourage our residents to shop locally. He indicated that a suggestion was made to rename Barton Road to Grand Terrace Avenue to gain more identity on maps and street signs and suggested that it be placed on a failure agenda for discussion. He indicated that the City Newsletter has valuable information and encouraged the residents to use it as a reference guide. Councr�melnber Hillaev, indicated that the traffic an I-215 has increased and more people Me using Grand Terrace surface streets to get to Reche Canyon, Colton and Loma Linda. He felt that we need to start addressing traffic calming to reduce the speed through our community. He felt that there is distasteful content in the City Newsletter and he indicated that he has addressed this issue with the City Manager 1040004 : Q ;.i1•'JI%"I 8A. Bridge Replacement - Barton Road at Union Pacific/Southern Pacific Overhead Bridge - Cooperative Funding Agreement CC-99-04 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCIL—IMMER SINGLEY, CARRIED 5-0, to approve the Cooperative F®dmg Agreement for the Barton Road Bridge Replacement Project; direct the City Manager to sign the agreement; diced staff as the lead agency to continue 10 work toward completion of this project. Mayor Matteson adjourned the City Council Meeting at 8.00 p.m , until the next CRA/City Council Meeting winch is scheduled to be held on Thursday, January 28, 1999 at 6:00 p.m CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace M." Staff Report Community Services Department COUNCIL ITEM (XX) MEETING DATE JANUARY 28. 1999 SUBJECT CAPITAL IMPROVEMENT PROGRAM- UPDATE _ J NO FUNDING REQUIRED- INFORMATION ITEM DISCUSSION• Since July, 1998, the City has implemented a number of important capital unprovement projects and maintenance items on the City's streets Specifically these have included the 1998 Slurry Seal Program (which included 50% of the entire City), major street repairs to De Berry Street, Raven Way, Barton Rd, and the Redevelopment Agency improvement of the Street Name Sign Replacement Program Additionally, 160 STOP Signs have been replaced and approximately 30 locations have had "pot holes" repaired In the 1998-99 Capital Improvement Budget, a total of $415,400 00 was budget for repairs At mid year, staff has implemented all projects scheduled (except the re -paving of the LaCrosse/I215 offramp) and has determined that through our management of funds, a surplus of approximately $60,000 will remain in the Capital Maintenance Budget In the mid year budget adjustments, Staff has worked with the Finance Department to reallocate these funds within the Road Improvements Budget for the following projects. 1 $25,000 to the Paving/Sealing Lme Item This will be utilized for the re -paving and repairs to Pico St between Reed Ave east to Mt Vernon The cost is estimated at $42,000. 2 $20,000 to the Street Patching Line Item This will be utilized for a comprehensive program of fixing pot -holes and cracked areas of streets, primarily in the South/West area of the City This will be done in preparation for the 1999 Slurry Seal Program 3 $5,000 toward the replacement of additional traffic control signs due to wear and vandalism The balance of funds from the Capital Budget will be held and allocated into the 1999-2000 Capital Improvement Program RECOMMENDATION: That the City Council receive and file this item FISCAL MPACT:- None by this action COUNCIL AGENDA ITEM N0. 3 E STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (X) DATE: 1/MX? SUBJECT: ATTENDANCE TO ANNUAL CPRS CONFERENCE PROPOSED ACTION: Approve travel of the Director of Recreation Services to attend the annual California and Pacific Southwest Recreation and Park Conference to be held in Santa Clara BACKGROUND: This year, the California Parks and Recreation Society will be hosting it annual conference in the City of Santa Clara on February 18-21, 1999 Director of Recreation Services, Karen Gerber is requesting to attend Funds have been budgeted and approved by Council for the activity in the in the FY 98/99 budget FORM MOTION: APPROVE THE ATTENDANCE OF THE DIRECTOR OF RECRATION SERVICES TO ATTEND THE ANNUAL CPRS CONFERENCE TO BE HILD IN SANTA �} CLARA, FEBRUARY 18-21, 1999 JWD/kg COUNCIL AGENDA REM NO, 3 F CF1YOFGRAND TERRACL EgStorial dui cultural Activities Committee JAM Z 0 1999 Minutes for January 4,19" Meeting � r= In the absence of Chauman Y Gratson, the meeting was called to order at 7 05 p m. by Vice. Chairman Judy McBnde Those present were Judy, Breda Stan% Shelly RosenW Colleen Edmundson, Hannah Latster, Pauline Grant and Ann Petty The Secretary's mmutes far December were rend and approved on motwn by Ann, seconded by Colleen, all in favor Thee was no Treasurer's report as Colleen is finalizingexpensea for the Buthday Party Old Bins. BirthdayParty - All bills havebeen tweed into Colleen. Brenda needs a bill fi?om Vi for the lasagna. Am reported that there was sating for 110 people, Eveiythaig seemed to workout Weil. There will have to be at least 3 tables for food. There were programs left over winch we will use at the Art Show We must have more small plates on hand. New Business, Art Show - Flyer will be in the March sewer billings. Shelly will prepare this $ter A sign will be prepared for the Preston Street/Barton Road billboard, Brenda will check into having display boards painted and repaired Ads to go on cable ASAP All members keep ryes and ears open for new, artists, Shelly will also have posters ready to be looked over at the need meeting. We need to find a place to store kitchen screens which are now being stored In Judy's garage and have to be lugged back and forth. Decoration silk be in spring colors Announcements will be prepared. There will be a workshop at AWs home on Jam mry 18th, Monday at 7 p.m to go over all our pictures and get them in order to be put in albums. ILstory Book - A lot more z+ocmation is needed Arm is wodang on geumg more interviews. We are just not ready to start putting a book together The meeting was adjourned at 11.10 Wn The neat meeting will be Febmary 1, 1999 Hannah Larster Secretary COUNCIL AGENDA ITEM NO.5,4 ]C�- CITY OF GRAND TERRACE CITY OF GRAND TERRACt CRIME PREVENTION COAEMTrITE J A N 2 11999 Regular Meeting MINUTES M CIM December 14,199E The Grand Terrace Crime Prevention Committee met for the regular mover meeting at the Senor Center, Grand Terrace, Cahforma The meeting was called to order by chaiperson, Phdomene Spoak at 1900 hours. MEMBERS PRESENT: Phiomene Spisak, Chairperson, BAW Bernor, Vice Chairperson, JoAnn Johnson, Jackie Kiacz, Claire McEhvee, IAWk Neeb; Dottie Raborn and Drk Rollins, Recording Secretary . ABSENT- Mke Fasenmyer, Alternate member (arrived late, left early). CM STAFF: Tanya Cahill, Community Service Office. SHERIFF DEPT. There was no representation from the Department doe to an agency assignment in progress. GUEST PRESENT Bob Stewart, Citizen Patrol member AGENDA: The Agenda was reviewed by the members present with JoAnn Johnson the motion to accept as mu ten with Claire McElwee m�tmg the second, the motion was carried , ' b- MINUTES. Tie minutes were approved as written. PUBLIC COMMENT Ckiam Patrol member Bob Stewart reported that the Patrol was com&mft a third shift in the early even* from 1700 hours to 2100 hews on Friday and Saturday each week Am m®bexs were availsbla. CORRESPONDENCE: Cbdgx rson Spisak reported that there had been no correspondence to the Committee however an updated roster would be forthcoming of the Cammktee membership. BUDGET: Dottie Raborn reported that there remained S11,173.07 in the Crime Prevention Budget after the purchase of the new digital camera that will be assigned to the Sheriffs Patrol units. Ik dal purchase price was $1,249.15 which inchided all the necessaryaccessories. UNFINISHED BUSINESS Now COUNCIL AGENDA ITEM NO.5,4Z GL The Staff Report for the Mid -Year Budget Adjusanents will be provided poor to the January 28, 1999 City Council Meeting COUNCIL AGENDA REM NO. �')4 CITY OF GRAND TERRACE STAFF REPORT CRA ITEM ( ) COUNCIL ITEM ( X ) AGENDA ITEM MEETING DATE -January 28, 1999 SUBJECT LOCAL PURCHASING PREFERENCE POLICY FUNDING REQUIRED NO FUNDING REQUIRED XX Council Directed Staff to bring a report regarding a Local Purchasing Preference Policy Staff contacted cities within the immediate area Of the six cities contacted two had 10'/o local vendor preferences, one had a 2 00/a local preference and one city had a 1 0% unofficial local vendor policy The Cities of Rialto and Riverside sent us copies of their resolution or ordinance on local vendor preference In each ordinance or resolution, the actual preference is the potential consideration of any local sales tax, if any, that might accrue to the city There is no actual "hand"monetary credit given the vendor This probably eliminates any question regarding problems in the appropriation of Federal Government Funds Obviously, there is no benefit to service organizations Staff believes a "hard" monetary credit would not be best for the City considering the limited budget available The only feasible local preference allowance could be the 1 0% share of the sales and use tax on gross taxable sales (The sales tax in San Bernardino County is 7 75% of which the City receives 1 0%) This is done in both Riverside and Rialto However, Staff does not believe a local preference is practical in Grand Terrace for the following reasons 1) No large supply type vendors such as Staples or Home Depot 2) Lack of vendors in goods sales 3) Lack of competitors 4) Majority of businesses are service or non-taxable 5) Benefits to vendor and City would be very minimal in light of the time involved to administer such a program STAFF RECOMMENDS THAT COUNCIL Direct Staff not to consider a Local Preference Purchasing Policy COUNCIL AGENDA ITEM NO. $b CITY OF GRAND TERRACE CITY OF RIALTO LOCAL PREFERENCE POLICY VVVV_'rJrJ� YI PAGE 02 5 6 7 8 9 10 11 12 18 14 Other professional services may be engaged without recours( competitsve bidding provided given a that all prospective bidders estimatQs lullo!cost opportunity to submit their ual to render the desired service. itications 2.�8.150 �hnual audit. An annual audit of the Agent pursuant to the authpolicies established by the Purchas Policies b Y granted under this section she be performed annually individual or individuals indepea�de Of the Purchasing report of such audit shall presented to the city Administrator. IS 60 if H o a o . The Purchasing Agent shall have authority to ne otia Purchase order and contractual provisions g trade-off considerations as part of the sourcefselection prr c a 2.42-77n s&-- -. -P oceS. The Purchasing Agent shall encourage equipment/supplies to promote efficiency ad reduce overall standardizationcos to the City, g however, negate t eurement/supplies standardization shall of standardize a requirement to Solicit competitive bids fo quipment/supplies, when reasonably possible. o�1 O 1 e •• � 16 In order to promote the economic health of the city and t( encourage local anticipation in the 17 City, in determinfpng the lowest responsibleProcurement process, the consideration the sales tax which would returneed to the Citlatc y as 18 a result of the award. y a� 11a 20 units The government PurchasinAgentin shall be authorized to 0 21 best interest of the city shallive be servedsthereby. in with other 4 plans,. so that the 22 2' a• c a a i 23 The Purchasing Agent and all other officers and employees the City are prohibited from accepting directly or indirectly 24 any Person to which an o! awarded; any rebate y Purchase order or contract is or might be 25 consideration. Tho�otterkic�ot suchft, money or other unlawful employee by anysupplier or contractor gratuity to a be official 1 for 26 declaring such Idividual to be an irres preventing him or her ponsible bidder and for 27 from bidding as provided in Sections 28 12 PURCHASING ID 1-82-5878 DEC 09'93 14 37 No 010 P 01 CM OF IUWRSI )g FINANCE DEPARTMENT PURCHASING DIVISION FAX (909) 782-5878 TEL[COPY TRANSMITTAL RECORD TO: ,,Dy COMPANY: ��4 P �••• u f e FAX NO.: �.._.��4T1 7��--��Oy FROM: L� DATES SUBJECT: NUM Elt OF PAGES: COMMENTS: 1 n ✓�/ S r rL 7 `0/V {�i �� (INCIMES COVER SHEET) +r_t v f n c e Avf 4, ' r 4 I Ci a 0 7i?-SS6/ PLEASE CALL (909) 782-SMI IF YOU HAVE ANY QUESTIONS, OR DO NOT RECEIVE A COMPLETE COPY OF THIS FAR. b WTdoodfona.ltWW* ,URCHASING ID ?82-58'8 a, '` DEC 09'98 14 38 No 010 P 07 1 2 3 4 5 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 which the procurement is to be charged. Except for emergency procurement, no goods or services shall be ordered, obtained or received without authorization by the Manager, which authorization shall be in the form of an executed or confirming purchase order. SECTION 405. Bidders' List, The Manager shall maintain public lists of prospective bidders for each class of goods, services or construction for which competitive procurement is required. These lists shall not forth the names and addresses Of prospective sources of goods or services and shall include the manufacturer of the goods or the provider of the services An all instances in which the manufacturer or provider follows the practice of direct bidding in addition to or in lieu of bidding through a local wholesaler, distributor or representative. The Manager shall keep the bidders' lists current by periodically striking therefrom the names of prospective bidders who have failed to respond to recent bid requests. ARTICLL FIVXj FREFERENCES SECTION 500. policy- In the Manager's administration Of competitive procurement pursuant to this Resolution, the Manager shall be authorized to give such preferences for goods, services or construction as chartered cities are required to give by applicable state or federal law, or such preference as are permitted by such law and specifically provided for from time to time by City Council resolution or ordinance. SECTION 501. Local Preference, In the procurement of goods for the City's requirements, preference shall be given raI� "Ce CA ORwrA -14- PURCHASING t * t ID 782-5878 DEC 09'98 14 39 No 010 P 05 i 5 6 7 8 9 10 11ll 121 13 16 15 16 17 le 19 20 21 22 23 24 25 26 27 the tabulation of the bids, they shall be subject to inspection as public records. SECTION 705. Rejection of Bids. The City Council may reject any and all bids, or any segregable portions thereof, for Any one or more types of goods, services or construction included in the specifications when the public interest is served thereby. The City Council may also take any other action permitted by Section 1109 of the City Charter, SECTION 706. Awls. Formal procurement contracts shall be awarded to the lowest responsible bidder, except that: (a) A contract for goods may be awarded to a local responsible bidder who is not the lowest responsible bidder but is subject to taxation under the City's "Uniform Local sales and Us• Tax Ordinance" (Chapter 3.08 of the City Municipal Code) if the bid difference amount between their respective responsive bids does not exceed one percent of the sales taxable portion of the lowest bid and the City will receive said one percent in the form of sales tax on the local bidder, which acts as a net reduction in the amount bide (b) A contract for goods or services which will require quantifiable commitments of City personnel and other resources for the satisfactory completion thereof may be awarded to the responsible bidder whose responsive bid becomes the lowest evaluated when the City's costs of commitment are calculated in Connection With each of the bids submitted and added thereto: and CCTV •TTORNev RIvERf1oe Irr Community and Economic Development STAFF REPORT CRA ITEM () COUNCIL ITEM (X ) FUNDING REQUIRED Department MEETING DATE: JANUARY 28, 1999 NO FUNDING REQUIRED X SUBJECT: 1) AB 1020 Bicycle Transportation Plan (BTP) 2) Resolution Approving the AB 1020 BTP 3) Resolution in Support of Grant Application for a portion of Bikelane Project Phase II RECOMMENDATION: Review and Approve The State Legislature enacted 'AB 1020" to establish a bicycle transportation system and to provide funds for its implementation In order to be eligible for these funds each jurisdiction is required to approve a regionally consistent Bicycle Transportation Plan (BTP) The City Transportation Consultant, Craig Neustaedter, with the help of the GIS Division of the Community and Economic Development Department and Public Works, has prepared the plan The plan has received approval from SANBAG Mr Neustaedter has also prepared the required resolutions The first resolution is for City Council approval of the plan and the second is to support staff in submitting an application to fund a portion of Phase II of our Bikelane Project Details of the grant application will be available upon request at a later date Staff is pleased with the content of the Plan and recommends its approval This project is categorically exempt from Environmental Review under §15304(h) of the Government Code pertaining to minor alterations to land and bicycle facilities in public rights of way Respectfully submitted, Patima Materassi Community and Economic Development Director Attachment A - AB 1020 Bicycle Transportation Plan & Resolution B - Resolution in support of grant application c WkeWi wm 1p1w=&cV*etmnspan rptwpd 22795 Barton Road • Grand Terrace, California 923 LICRINEMAI ITEM NO. SC, AB 1020 BICYCLE TRANSPORTATION PLAN TABLE OF CONTENTS REPORT 1 E)astmg and Proposed Land Use and Settlement Patterns 2 E)asbng and Proposed Bikeways 3 Existing and Proposed Bicycle Parking Facilities 4 Connections to Other Modes of Transportation 5. Bikeway Users 6 Bicycle Safety and Education Programs 7 Development of Bikeway Plan ._ 8 Regional Consistency 9 Proposed Bikeway Projects 10. Expenditures APPENDICES Appendix A - Schedule of Off -Street Bicycle Parking Requirements Appendix B — SANBAG Letter of Consistency Finding Appendix C - City Council Resolution Supporting the AB 1020 Bicycle Transportation Plan FIGURES Figure 1 - General Plan Land Use Map 2 Figure 2 — Activity Centers 3 Figure 3 - Existing Bikeway System 6 Figure 4 — Ancillary Bikeway Facilities 3 Figure 5 — Proposed Bikeway Plan 6 TABLES Table 1 - Proposed Bikeway Projects 5 6 8 9 9 10 10 11 12 CITY OF GRAND TERRACE AB 1020 BICYCLE TRANSPORTATION PLAN Existing and Proposed Land Use and Settlement Patterns rr The City of Grand Terrace General Plan guides the pattern of development within f the City Figure 1, the General Plan land use map, shows the City's existing and ,, future land uses and settlement patterns The City of Grand Terrace is a small city with 3 6 square miles and 13,247 people, mostly a bedroom community where approximately 4,000 people commute to work on a daily basis Generally, employment centers and other non-residential uses are located along the 1-215`Corridor and the western portion of Barton Road The major employment area within the City is mostly undeveloped This area is located west of Michigan, north of Main St, and southeast of 1-215 r `- As indicated on Table 1, residential land uses in the City are nearly built out with the exception of infill lots and a small area at the toe of the hill However, the majority of nonresidential land uses remain to be developed Table 1 LAND USE STATISTICS - CITY OF GRAND Build Out Plan Existing To Be Built Use Trip Generation Land Uses Land Uses Land Uses Residential Low Dwelling Units 372? L Medium Dwelling Units 15m mien General Commercial- TSF-GLA 12l 41.5 Total Industrial Acres 193 B7 L7 Office Professional TSF-GFA 3if 210 The City of Grand Terrace is located in the Colton Joint Unified School District. There are three public schools in the City These include two elementary schools and a middle school 1 r Activity centers that would attract commuter bicyclists are shown on Figure 2 The activity centers shown on this figure are located both within the City of Grand Terrace, and outside the City limits These activity centers are listed below The numbered activity center corresponds to its location identified on Figure 2 Activity Centers in the City of Grand Terrace: I The Barton Road Specific Plan Area consisting of existing and proposed retail and office commercial 2 The proposed Business Park along the extension of the extension of Commerce Way 3 The industrial area adjacent to the 1-215 in the southwest comer of the City 4 The existing Civic Center consisting of the city hall and public library 5 The existing elementary school, Terrace View Elementary, on Grand Terrace Rd 6 The existing elementary school, Grand Terrace Elementary, at Barton Road and Vivienda Ave 7 The existing intermediate school, Terrace Hill Middle School, on De Berry and Mt. Vernon 8 Commercial/office area near the intersection of Barton Rd and Palm Ave 9 Industrial area adjacent to La Cadena, west of the 1 215, off of Vivienda Ave 10 Commercial area along Barton Road west of the 1 215 Activity centers outside the City of Grand Terrace: 1 'The Courtyard" Shopping Center in the City of Colton at the intersection of Mt. Vernon 'and Washington Street 2 'The Centerpointe" Shopping Center in the City of Colton on Mt Vernon Ave just north of the 1-215 3 Park and Ride facility on Fairmay 3 4 San Bernardino Valley College in the City of San Bernardino near the intersection of Mt Vernon Ave and Mill St 5 Proposed new high school at the intersection of Barton Road and Riche Canyon Road in the City of Colton 6 Loma Linda University in the City of Loma Linda, Loma Linda University Hospital and Jerry Pettis Veterans' Memorial Hospital 7 Proposed Nordi-South Corridor connecting Mt Vemon Ave with Pigeon Pass Road and the City of Moreno Valley 8 Proposed Business/Research Park at Columbia and Michigan in the City of Riverside 9 Various activity centers in the City of Riverside including the University of California at Riverside and large industrial/commercial centers in the northern City of Riverside 10 Stater Bros and other employment centers in the City of Colton at the west end of Barton Road 11 , Existing commercial and employment centers in the City of Colton and Colton 6 Civic Center Y Existing Bikeways The City of Grand Terrace has approximately 4 2 miles of improved Class II bikeways The existing bikeways are located in the developed portion of the City on Barton Road and Mount Vernon Figure 3, Existing Bikeway System, shows location of the existing bikeways that have been constructed Figure 4 shows the City's draft Bikeway Plan Existing and Proposed Bicycle Parking Facilities In January 1994, the City adopted Ordinance # 147, implementing transportation control measures (TCM's) to reduce air pollutant emissions The ordinance 5 enacted design standards for new nonresidential and multifamily developments to install bicycle racks and other ancillary facilities Ancillary bicycle parking facilities are located at schools, shopping centers, public buildings, and employment centers The locations of these faalities are shown on Figure 4 As indicated previously, the City employment centers are only partially developed at this time The location of future facilities cannot be determined at this time As development occurs, the City will continue to require bicycle parking and ancillary facilities in accordance with Ordinance # 147 Connections to Other Modes of Transportation Currently, there is one bus route (Route 25) that services the City of Grand Terrace This route is operated by the Riverside Transit Agency (RTA) RTA sponsors the "Bikes on Bus Program" This is a free program that provides racks on buses for the transportation of bicycles These racks have been installed on every bus and each rack has spaces for two bicycles RTA's Ride Guide contains a detailed explanation of bus bike rack basics and how to use the racks In addition to bus and private vehicles, commuters in Grand Terrace have access to commuter rail via Metrolink. Metrolink services Riverside, Orange and Los Angeles counties The Metrolink station in the City of Riverside is the most direct connection to the City of Grand Terrace via RTA Route 25 The next accessible Metrolink station is less than 10 miles from Grand Terrace, in the City of San Bernardino The Riverside Metrolink station is near the intersection of University Avenue and S R - 91 As part of an ongoing expansion project, bicycle racks are being installed at the Riverside Metrolink station The City of Grand Terrace is currently working with the Riverside County Transportation Commission (RCTC) and SANBAG to develop a Metrolink station N in Highgrove The proposed site is located in unincorporated Riverside County, south of the City of Grand Terrace Several of the existing and proposed bike routes that are identified in this plan will provide direct access to the proposed Highgrove station These include proposed bike lanes on Main Street, Commerce Way, and on the Gage Canal Bikeway Users Currently, there are limited number of work related commuter trips which utilize the City's designated bicycle routes This is due to the fact that the routes are not complete If gaps in the routes were completed, it is expected that bicycle commuter trips would significantly increase because the routes provide excellent access to activity centers in the City of Grand Terrace and adjacent areas In the City, there are three public schools that are part of the Colton Joint Unified School bistnct These include two elementary schools and one middle school The principals from each school were contacted to find out how many students bike to school The results of this simple survey are summarized as follows Terrace View Elementary 25 students per day Grand Terrace Elementary 10 students per day Terrace Hills Middle School 10 students per day Bicycle Safety and Education Programs The San Bernardino County Shenffs Department, Office of Community Services has developed a thorough bicycle safety and education program targeted for public schools In the City of Grand Terrace, a Shenffs Department Community Services Officer visits each school site at least once a month At these meetings, the Community Services Officer regularly distributes information on bike safety 1997 Air Quality Management Plan (AQMP) Included in the AQMP is a chapter on Transportation Strategy - Transportation Improvements Within this chapter is a section on Transit/System Management This section cites bicycle and pedestrian facilities as a method to improve air quality Implementation of the City of Grand Terrace's Bikeway Plan will help the District reach its goals for cleaner air Ordinance # 147 that was noted previously was adopted by the City of Grand Terrace to implement the AQMP Proposed Bikeway Projects Proposed bikeways for the City Grand Terrace have been itemized on a priority list shown below These are future bikeways, which will provide regional connections in accordance with the draft San Bernardino Regional Bicycle Plan The locabon of these proposed facilities is shown on Figure 5 PRIORITY ONE 1) Complete improvements for ML Vernon, northbound from Main St. to Pico St, Class II Cost $84,000 2) Complete improvements for Main Street including striping and signage, Class 11 Cost $72,600 3) Construct public rest area and bike parking areas These include improvements for six staging areas- 1) City Hall, cost $24,200, 2) East City Limits, cost $24,100, 3) Barton Road at Grand Terrace, cost. $18,000, 4) Terrace Hills Middle School, cost $36,500, 5) Mt Vemon at Main Street (Riverside -Highland Water Co property), cost $17,000; and, 6) Cage Parts, cost $20,000 PRIORITY TWO 1) Construct bike lanes on both sides of Mt Vernon from Barton Road to northerly City limits to complete missing link with Colton and City of Riverside bike lanes, Class 11 Cost $ 216,000 PRIORITY THREE 1) Construct bike lanes on both sides of Barton from Mt Vernon intersection to westerly City limit. Class II, Cost $120,000 J PRIORITY FOUR 1) Construct bike lane on both sides of Michigan from Barton Road to Commerce Way and along Commerce Way and future extension of Commerce Way to Main Street, Class II Cost $75,000 PRIORITY FIVE 1) Construct bike lane along Gage Canal from northerly City limit to southerly City limit, Class I Cost $220,000 Id Expenditures Major expenditures have been made for bikeway improvements on Barton Road and Mount Vernon Avenue, which are shown on Figure 3 In total, these improvements cost $ 388,992 The furK mg sources for these improvements included the state Article 3 Program, developer contributions, and the AB 2766 Program_ 'u t ra No other bike routes have been completed to date However, the City has conditioned new developments to participate in the funding of bikeway facilities that are of regional significance These include bicycle rest areas on Barton Road a 1 units 0 (8) Provide on -site video conferenctng facilities. For office park developments for 1000 + employees (9) Reduce parking space requirements to account for increased ndesharmg and other modes of transportation. For new non- residential development linked to other actions that reduce trips (10) Require provisions for shuttle services to and from transit facilities. (11) Require provisions or contributions to a shuttle that accesses transit facilities (12) Require provisions for on -site child rare facilities and ground -level play areas, or contribute to development of an off -site facility within walking distance. r (13) Require provwons for delivery services to residents and\or employment centers in the vicinity C New facilities. (1) Develop bicycle route system consistent with SCAGs Regional Mobility Element. To be determined based on Countywide Bicycle plan (2) Designate on -site parking areas to be used by commuters as park -and - ride lots or contribute exaction fee to develop off -site park-and-nde lots. � h (3) Development of small business incubator (possible CMAC funding ISTEA). (4) Install or widen sidewalks, where appropriate to safely accommodate pedestrians. D Land Use Patterns (1) Increase commercial densities around transit stations. (Suggested Level Of Implementation: Commercial Density of 1.0 FAR [or higher] within 1/4 mile of transit modes or stations) (2) Provide incentives to incorporate on -site child care facilities and senior citizen faciilities. (Suggested Level of Implementation: Child care and senior citizen uses calculated at 50% [25-75%] or actual floor area.) (3) Require residential subdivisions to incorporate supportive daily services that are centrally located and conveniently accessibly to pedestrians and bicyclist E. Employer -based rideshare program. (1) Require provision of a central y located commuter information area that offers information on available transportation alternatives, route schedules and maps, available employee incentives, and rideshare promotional material for employers of less than 100 employees. RESOLUTION NO.99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, APPROVING AND CERTIFYING THE AB 1020 BICYCLE TRANSPORTATION PLAN; AND AUTHORIZING THE COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR TO SEEK FUNDING FOR BIKEWAY PROJECTS AND SUBMIT SAID PLAN TO THE APPROPRIATE REVIEWING AGENCIES FOR APPROVAL WHEREAS, the State of California, Bicycle Lane Account Program provides for the disbursement of funds from the State Transportation Funds for use by eligible claimants for the purpose of bicycle projects, and, WHEREAS, AB 1020 requires jurisdictions to adopt a Bicycle Transportation Plan to become eligible and to facilitate appropriate dispensation of State funds, and WHEREAS, the California Department of Transportation has requested the submission of applications from eligible cities and counties for the 1999/2000 and 2000/2001 fiscal years, and WHEREAS, the City of Grand Terrace is committed to reduce vehicle trips and help improve Air Quality, and WHEREAS, it is in the City's best interest to apply for such funds, and, WHEREAS, the City of Grand Terrace Bicycle Transportation Plan has been prepared according to Section 892.1 of the CALIFORNIA STREETS AND HIGHWAY CODE, and WHEREAS, the City of Grand Terrace has received a letter of conformity for the City's General Plan Bikeway Plan from the San Bernardino Associated Governments, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: Repeal the interim Bicycle Plan and any other previously adopted Bicycle Master Plans; and 2 Approve and certify that the AB 1020 Bicycle Transportation Plan has been prepared in accordance with Section 892.1 of the STREETS AND HIGHWAY CODE, and Appendix C RESOLUTION NO.99- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, AUTHORIZING THE FILING OF A GRANT APPLICATION WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION BICYCLE LANE ACCOUNT GRANT FUNDING AND CERTIFYING THE AVAILABILITY OF MATCHING FUNDS WHEREAS, pursuant to Section 890 of the California Street and Highways -- Code, it is the intent of the State Legislature to establish a bicycle transportation system, and WHEREAS, pursuant to Section 893 of the California Street and Highways Code, Caltrans is authorized to disperse funds for projects that improve the safety and convenience of the bicycle commuter, and WHEREAS, pursuant to Section 891 of the California Streets and Highways Code, the City of Grand Terrace has adopted a Bicycle Transportation Plan which has been found to be regionally consistent by SANBAG and is elibible for funding, and f WHEREAS, the City desires to begin bikeway improvements on Main Street from Mt. Vernon Avenue to the west City limits, and WHEREAS, this project is needed to close a gap in the regional bicycle route which extends from Loma Linda to Colton and connects San Bernardino County to Riverside County NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS: 4 The Community and Economic Development Director is hereby authorized to execute and file a grant application for the proposed Main Street bikeway improvements pursuant to Section 893 of the Califomia Streets and Highways Code, and 2 The City Council of the City of Grand Terrace certifies that matching funds equal to 10 percent of any allocation shall be available PASSED, APPROVED AND ADOPTED, this 11th day of February,1999 ATTEST City Clerk of the City of Grand Terrace and of the City Council thereof Mayor of the City of Grand Terrace and of the City Council thereof A TT A OT_" ,fT7NT-r T7 PX�� Staff Report Community Services Department COUNCIL ITEM (XX) MEETING DATE JAN UARY 28, 1999 SUBJECT PICO PARK REQUEST TO INSTALL BATTING CAGES NO FUNDING REQUIRED BACKGROUND: Since the construction and opening of Pico Park in 1994, the Grand Terrace Little League and the City's Community Services Department have worked together on a number of projects which have facilitated additional improvements to the park Specifically, these have included the mstallation of fencing, backing for the backstops, purchase of maintenance equipment and other items In recent weeks, the Little League Board of Directors have approached the City about the installation of batting cages for the park These would include the installation of (2) two cages to be located in an open area at the rear of the park behind Field 3 The specifications for the cages are as follows Material 9 Gauge Chain Link Height 12 Feet Width 15 Feet Cage 1 70 Feet in Length Cage 2 54 Feet in Length The floor of the cages will include the installation of 8" of class H base material and a 4" cap of rolled slag sand with a wood border The estimated total cost for the project is $10,000 which will be paid by Little League The request from Little League is as follows 1 Authorization from the City to install the cages within the next few weeks prior to the start of their upcoming season 2 Participation by the City in assistmg in the construction of the units which will primarily include technical assistance and ground preparation COUNCIL AGENDA ITEM NO. M