Loading...
02/25/1999FILE COPY f K '22795 Barton Road Grand Terrace 414orma 92313-5295 �• Civic Center (909) 824-6621 Fax (909) 783-7629 FaK (909) 783-2600 ,u f lf, f f' Byron R Matteson Mayor Gene Carlstrom Mayor Pro Tempore Herman Hilkey Jim Smgley a 'a Dan Buchanan CouncilMembers Thomas J Schwab City Manager February 25, 1999 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY COUNCIL CHAMBERS GRAND TERRACE CMC CENTER 22795 Barton Road FEBRUARY 25, 1999 600PM. �i>iltC �t ��i'HgAI�CAi�6 li H A€rOlt 00w V UQWU StMAL AMMANCE TO PAXTXWATX 1N THE ME AS CAM TfM aff CLUXIS CTAT(*9)U"0I, ATLUWA HOURSPRIORTOMMMEnUM IF YOU DESMR TO ADHR SS TH9 CITY COUNCIL DUAM THR FAErIMM OTHER INAN MUM PVXIC COMMM, YOU ARS AVAMV MASS COWS A IMQUIST TO IPEAtf, 100t AYAUA= 0 TIM ZRrRA CZANVPRXSMJTT0TWCUT0. $PXAKM]WCALTZVVPONBYTW?4&VORAT TWAPPROMATETM& * Call to Order - * Invocation - Dr. Tom Harvick, Colton Christian Church * Pledge of Allegiance - * Roll Call - STAFF COUNCIL AGENDA rfEMS RECOND ENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY Approve 1 Approval of 02-11-99 Minutes 2. Approval of Check Regucter CRA022599 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCII. MEETING 1 Items to Delete 2. SPECIAL PRESENTATIONS A. Recycling FamBy of the Month - January 1999 B. Introdwe New Citizen Patrol Member 3. CONSENT CALENDAR The following Consest Calendar items are expected to be routine and noncontroversial Tbey will be acted upon by the Coamei at one time wid oot dismmion. Any Council Member, Stab Member, or Cithm may request removal of an item from the Convent Calendar for dbcusaion. Approve A. Approve Check Regist" 022599 B. Ratify 02-25A9 CRA Action C Waive Full Reading of Ordinances on Agenda D Approval of 02-11-99 Minutes Approve E Consulting Services for the Engmeermg and Design of Approve the Bridge Replacement at Union Pamfic/Southern Pacific Overhead Bridge PENDING C R A APPROVAL A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held m the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 11, 1999, at 6.00 p m. I-MMENT: Byron Matteson, Chairman Dan Buchanan, Vice -Chairman Herman Hilkey, Agency Member Jun Smgley, Agency Member Lee Ann Garcia, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patrzia Materassi, Community and Econonnc Development Director Virgil Barham, Building & Safety Director Lt Pete Ortiz, Sheriff's Department John Harper, City Attorney _... • _- • cJ>����� � � t Jam_ CRA-99-M MOTION BY AGENCY MEMBER HILKEY, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to approve the January 28, 1999 Community Redevelopment Agency Minutes CRA-99-10 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve Check Register CRA021199 Chairman Matteson temporarily adjourned the Community Redevelopment Agency meeting at 6 10 p m Chairman Matteson reconvened the Community Redevelopment Agency meeting at 7 20 p M. U1 )M-_III 'r IFVW7 CRA-99-11 MOTION BY AGENCY MEMBER HaXEY, SECOND BY VICE-CHAIRMAN r CRA AGENDA FM NM CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE FEBRUARY 25, 1999 OUTSTANDING DEMANDS AS OF CHECK NO VENDOR 12762 UNITED STATES ESCROW 12765 IEEP 12769 PACIFICARE OF CALIFORNIA 12770 INLAND COUNTIES INSURANCE COMPANY 12771 MANAGED HEALTH NETWORK 12774 CODE ENFORCEMENT PROFESSIONALS 12775 ACCENT PRINT & DESIGN 12778 ARROWHEAD CREDIT UNION (VISA) 12780 DRAGOS BARBU 12782 DAN BUCHANAN 12785 CALIFORNIA TENANTS 12789 RAUL COLUNGA 12801 LEE ANN GARCIA 12807 HERMAN HILKEY 12819 BYRON MATTESON 12825 PETTY CASH 12832 RIVERSIDE HIGHLAND WATER COMPANY 12836 JAMES SINGLEY 12838 SOUTHERN CA EDISON COMPANY 12839 SOUTHERN CA GAS COMPANY 12841 SPECTRUM PAINTING T PENDING C k w APPROVAL CHECK REGISTER NO 022599 FEBRUARY 25, 1999 PAGE 1 DESCRIPTION AMOUNT REHABILITATION LOAN 5,32100 REGISTRATION FOR MEMBERSHIP MEETING 2000 HEALTH INSURANCE FOR FEB. 1999 63846 LIFE INSURANCE FOR FEB, 1999 3378 HEALTHNET WORK INSURANCE FOR FEB ,1999 6275 REGISTRATION FOR SEMINAR 7900 BUSINESS CARDS, CODE ENFORCEMENT OFFICER 5700 L C C CONFERENCE, MONTEREY. MEMB CALED 1.19353 INTERN, 2/1-2/12/99 22000 STIPENDS FOR FEBRUARY, 1999 15000 PUBLICATION, TENTENTS/LANDLORDS 17500 INTERN, 1/25-2/5/99 73112 STIPENDS FOR FEBRUARY, 1999 15000 STIPENDS FOR FEBRUARY, 1999 15000 STIPENDS FOR FEBRUARY, 1999 15000 REIMBURSE PETTY CASH 400 WATER FOR HOUSES UNDER REHABILITATION 18714 STIPENDS FOR FEBRUARY, 1999 15000 ELECTRIC FOR HOME UNDER REHABILITATION 739 GAS FOR HOUSING REHABILITATION DEPT 3773 REPAINT HOUSE AT 12038 ARLISS DRIVE 1,285.40 TOTAL 10,783 30 HAI.7t 1 NDING CRY COUNCIL APPROVAL CITY OF GRAND TERRACE DATE: FEBRUARY 25, 1999 CHECK REGISTER NO 022599 OUTSTANDING DEMANDS AS OF. FEBRUARY 25, 1999 CHECK NO. VENDOR DESCRIPTION AMOUNT 12759 COMCAST CABLEVISION CASH PAYMENTS FOR 2/6M9 40443 12760 CYNTHIA RUIZ BIRTHDAY BONUS 5000 12761 COMCAST CABLEVISION CASH PAYMENTS FOR 2/9/99 29080 12764 CPRS-PARKS OPERATION REGISTRATION FOR RECREATION SEMINAR 5500 12766 DOREE GRINDELL PAYROLL DEDUCTION ERROR 9655 12767 LOUISE SMITH BIRTHDAY BONUS 5000 12768 COMCAST CABLEVISION CASH PAYMENTS FOR 2/11/99 16668 12769 PACIFICARE OF CALIFORNIA HEALTH INSURANCE FOR FEBRUARY, 1999 8,818 17 12770 INLAND COUNTIES INSURANCE SERVICES LIFE, DENTAL, VISION INSURANCE FOR FEBRUARY, 1999 1,344 91 12771 MANAGED HEALTH NETWORK HEALTH NETWORK INSURANCE FOR FEBRUARY, 1999 50425 12772 COMCAST CABLEVISION CASH PAYMENTS FOR 2/16/99 62867 12773 COUNTY OF SAN BERNARDINO FILE NOTICE OF DETERMINATION, AIR QUALITY ELEMENT 3500 12775 ACCENT PRINT & DESIGN PRINT SENIOR NEWSLETTER, RECREATION RECEIPTS 70438 12776 ADDINGTON CONSULTING ENGINEER ENGINEERING SERVICES FOR JANUARY,1999 2,650 00 12777 AMERICAN PLANNING ASSOCIATION MEMBERSHIP 1998/1999 39500 12778 ARROWHEAD CREDIT UNION (VISA) REGISTRATION WORK SHOP -UCLA, COMPUTER MONITOR, MEETING, CITY MANAGER/COUNCIL, STAFF RETREAT, L C C CONFERENCE, MONTEREY, AND AOUCOMPUSERVE SERVICES FOR JANUARY, 1999 2,201 13 12779 LINDA ASHBY REFUND RECREATION EXCURSION 10200 12760 DRAGOS BARBU INTERN, 2/1-2/12/99 66000 12781 KIM BREWSTER REFUND, RECREATION PROGRAM 2625 12782 DAN BUCHANAN STIPENDS FOR FEBRUARY, 1999 30000 12783 CA MUNICIPAL TREASURES ASSOC MEMBERSHIP FOR 1999/2000 10000 12784 CA PAVING MAINTENANCE, INC RETENTION FOR STREET SLURRY PROJECT 22,415 79 12786 KATHRYN CAPPS REFUND, RECREATION EXCURSION 5100 rr%oc 1) CITY OF GRAND TERRACE DATE' FEBRUARY 25, 1999 CHECK REGISTER NO 022599 OUTSTANDING DEMANDS AS OF, FEBRUARY 25, 1999 CHECK NO VENDOR DESCRIPTION AMOUNT 12815 LEGEND BUILDING MAINTENANCE JANITORIAL SERVICES, LIBRARY, JANUARY,1999 20000 PUBLICATION LAND USE, COMMUNITY ECONOMIC DEVELOPMENT 9493 12816 LOCAL GOVERNMENT PUBLICATIONS 12817 LUCENT TECHNOLOGIES MAINTENANCE ON PHONES, JANUARY. 1999 30470 12818 LUMBER JACK'S BOOK CASE, BUILDING AND SAFETY DEPARTMENT 8512 12819 BYRON MATTESON STIPENDS FOR FEBRUARY,109 30000 12820 HELEN MC CAIN REFUND, RECREATION EXCURSION 5100 12821 MONROE SYSTEMS, INC CALCULATOR, FINANCE DEPARTMENT 15900 12822 NEW PIT LEAK 3 SPILL PRODUCTS SEWER MAINTENANCE SUPPLIES 17517 12823 PACIFIC BELL PHONES, ELEVATOR/HVAC/PAY PHONES, CIVIC CENTER 12218 12824 ELLA PERCEY REFUND, RECREATION EXCURSION 5100 12825 PETTY CASH REIMBURSE GENERAL PETTY CASH -FINANCE 17794 12826 KATHY PIERSON INSTRUCTOR, TINY TUMBLERS/GYMNASTICS 79678 12827 PRECISION GRADING DEBRIS REMOVAL, ORANGEWOOD 6,46000 12828 QUALITY AUTOMOTIVE SERVICE CNG VAN 29899 12829 R-DATA NETWORK SOLUTIONS COMPUTER SUPPORT/REPAIRS 70000 12830 DOROTHY RABORN REIMBURSEMENT FOR TABLES/CHAIRS, SENIOR CENTER 23421 12832 RIVERSIDE HIGHLAND WATER COMPANY WATER FOR CITY OWNED FACILITIES, MEDIANS, AND PARKS 3,25517 12833 SAN BERNARDINO COUNTY SUN AD, CHILD CARE TEACHER 2959 12834 COUNTY OF SAN BERNARDINO LAW ENFORCEMENT/CRIME PREVENTION OFFICE, CELL PHONE USE, AND OVERTIME 91,151 28 12835 COUNTY OF SAN BERNARDINO NPDES PAYMENT FOR 3RD QUARTER, 1998/1999 900 00 12836 JAMES SINGLEY STIPENDS FOR FEBRUARY, 1999 30000 12837 CHRISTIE SNOWDEN REFUND, RECREATION PROGRAM 500 12838 SOUTHERN CA EDISON COMPANY ELECTRIC FOR STREET LIGHTS 3.44067 12839 SOUTHERN CA GAS COMPANY GAS FOR CITY OWNED FACILITIES 65782 12840 SOUTHERN CA GAS COMPANY NATURAL GAS FOR CNG VAN 809 APPROVALCITY OF GRAND TERRACE PENDING CITY COUNCIL CITY 1 1NI IMl J! M. A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on February 11, 1999 at 6 00 p m. PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman Hilkey, Councilmember Jun Smgley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Paft= Materassi, Community and Economic Development Director Vigil Barham, Building & Safety Director Lt Pete Ortiz, Sheriffs Department John Harper, City Attorney The meeting was opened with invocation by Pastor Salim Elias, Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Councilmember Garcia. SPECIAL PRESENTATIONS - None CC-99-11 MOTION BY COUNCH2 EMBER SINGLEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0, to approve the following consent calendar items 3A Approval of Check Register No 021199 3B Ratify 02-11-99 CRA Action 3C Waive Full Reading of Ordinances on Agenda 3D Approval of 01-28-99 Minutes 3E Disadvantaged Business Enterprise (DBE) 3F Install Red Curb on Van Buren Street West of Michigan 3G Right -of -Way Dedication Northeast Corner of Barton Road and Vivienda Avenue - 22172 Barton Road 11� Richard Loder, 12610 Garden Avenue, stated that Pico Park is behind his residence and COUNCIL AGENDA ITEM NO.t Cozmcd Mmutea Mmuuy 11, 1999 Page 3 concern with the fire department's response to the recant fire at the Food Connection and requested an explanation. Mayor Matteson, requested that City Manager Schwab look into Ms. Pfennighausen's concern with the fire department> s, Michael Bartol, questioned whether the City has an exclusive contract with Comcast Cablevision ® Chi ger Schwab, responded that the City has a non-exclusive contract with Comcast. Michael Bartol, asked if there is anything that would prevent another company from providing better service? City Mat aQi er Schwab, responded that if another company wanted to come in they would have to approach the City Council. Michael Bartol, expressed his dissatisfaction with Comcast. He indicated that he can provide enlarged copies of the T V Guide for those who are unable to see well at no charge 1 Councilmember Garcia, recommended that he let the hbrary know so that she can pass on the information to people that may need his service. SA Committee Re_oorts - None Mayor Pro Tem Buchanan, reported that he attended the SANBAG Board meeting and was selected as one of the representatives of the East Valley Cities to the Plans and Programs Committee for SANBAG. Councilmember Smelev, reported that City Manager did a press release on the proposed Utility User Tax. Councdmember Garcia, reported that she went with Community and Economic Development Director Materassi to Senator Steve Peace hearing on the State Budget The question was asked if the State gives back property taxes to cities are the cities willing to give back sales tax 6A. First Reading of an Ordinance of the City of Grand Terrace, California Approving General Plan Amendment GPU-99-01, E-98-15 Adding the Air Quality � d Exhibit B SCHEDULE n F] ASSOCIATED ENGINEERS, INC. WEST BARTON ROAD BRIDGE REPLACEMENT CIVIL ENGINEERING AND SURVEYING PAN 2mm T"k NoDemmimPM 100 Projoel ttwtw CooNnsb w013osl En DE Tand 6 P mW oonhols PA"Wch Ds1� 43.50 20 120 20 4000 CH MAP 2A 2A 3902 RCE 20 20 0 20 3233 LS 2660 DES 2176 CARD TECH 2300 SUR TECH 0 4 0 4A 1360 CLER 20 3100 CH SURV 2600 PARTY CHF 1076 CHANN" 1100 FLAGMAN 1800 CONT ADM 120 - TOTAL 4 0 101 1 02 103 101 105 100 140103 20 0 !10 • 0 107 109 OF 00, 100 00 1 10 lAormjjocl ifA 0A • 0.0 0.0 0.0 10.0 2 0 0.0 0.0 0A 0.0 0.0 OA tt® 1"Wo �l Elm, 1�1�011111M mom. Nowmilmur. 111INKMENKI'Mmimmom 1 Eg Fl 701 702 .703 7.04 706 708 707 700 700 7 70 i : ���m��n��������■���� �M mom MY ToWaI 12.0 I 1.0 10-01 2001 NA "Ol UO 1 10.0 1 2A 2t.0 I Y.0 I •A I 12A I 252.0 r r h.�/�+wr►+rr A m Exhibit D DISADVANTAGED BUSINESS ENTERPRISE (DBE) CONSULTANT CONTRACT REQUIREMENTS The provisions of Title 49, Part 23, Code of Federal Regulations (49 CFR 23) and the City of Grand Terrace's adopted DBE Program require that Disadvantaged Business Enterprises (DBE's) have the opportunity to participate in federally -funded, transportation projects In order to meet these requirements, the following criteria have been established Participation by City of Grand Terrace's certified DBE's as prime consultants or subconsultants in this contract or 2 A good faith effort by the prime consultant in trying to secure participation by DBE's pnor to award of this contract Documentation of a good -faith effort will be submitted in wnbng and will consist of the following a) A list of City of Grand Terrace's certified DBE's solicited b) Description of efforts to use the services of available minority community organizations, minority contractor groups, women contractor groups, and local, State and Federal minority business assistance centers in the recruitment and placement of DBE's including name of contact, and information they provided c) Identification of the portions of work to be performed by DBE's including type of work and L dollar value d) Documentation of good -faith negotiations between subcontractors and interested DBE's including names and dollar -values of all bids -9- Exhibit F CERTIFICATION OF CONSULTANT I HEREBY CERTIFY that I am the Project Manager and duly authorized representative of the firm of T Y Lin International whose address is 1535 South D Street, Suite 120, San Bernardino, CA 92408, and that except as hereby expressly stated, neither I nor the above firm that i represent have a) employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above consultant) to solicit or secure this agreement, nor b) agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out the agreement, not C) paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above consultant) any fee, contribution, donation, or consideration of any kind, or in connection with, procuring or carrying out this agreement I acknowledge that this Certificate is to be made available to the Caldomia Department of Transportation (Caltrans) in connection with this Agreement involving participation of Federal -aid Highway funds, and is subject to applicable State and Federal laws, both criminal and civil Date -11- Signature Community and Economic Development Department STAFF REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE February 25, 1999 FUNDING REQUIRED SUBJECT NO FUNDING REQUIRED X APA National Planning Conference in Seattle RECOMMENDATION Council Authorize Community and Economic Development Director to attend the APA National Planning Conference April 24 - 28, 1999 The American Planning Association (APA) is holding its annual conference in Seattle April 24-28, 1999 This conference will address issues of particular Interest and benefit to the staff and the City of Grand Terrace in the development process Community and Economic Development Director is requesting authorization to attend Conference and travel costs are comparable to other conferences Sufficient funds are available in the travel and meeting accounts c \office\wpvAn\wpdocs\planrnng\cc\apaconf 499 22795 Barton Road - Grand Terrace, California 92313-52C6Mft2,A(p>HDA ITEM N0.14- f 1 C i.► 1 ��i•i . F� CITY OF GRAND TERRACE F E B 0 9 1999 CRIME PREVENTION COA M ME Rear Meeting C"CM Minutes JMBN711,1999 The Grand Terrace Crime Prevention Committee met for the regular monthly mating at the Senior Center, Grand Terrace, California. The meeting was called to order by Chairperson Phdomem SpLuk at 1900 hours. 1 MEMBERS PRESENT Phdomem Spisak, Chairperson, Bitsy Bernor, Vice Chairperson, * J JoAna Johnson, Claire McElwee, Jackie K=7, Lewis Neeb, Dottie Rabom and Dick Rollins, Recording Secretary. MEMBERS ABSENT: Mike Fweamyer, alternate member An alternate member does not have to attend each meeting according to the By -Laws of this Committee. GUEST PRESENT: Bob Stewart, Citizen Patrol member. CITY STAFF: Tanya Cahill, Community Service Officer and Thomas Schwab, City Manages. AGENDA: The agenda for this meeting was reviewed by the members present with Bitsy Bernor making the motion to approve as written with Jackie Knacz making the second. The motion was earned with all ayes. MINUTES: The minutes of December 14, 1999 were reviewed by the members present with JoAnn Johnson makuig the motion to accept as written with Clare McElwee makmg the second. CORRESPONDENCE: Chairperson Spisak reported that the Committee bad received no correspondence smce the last meeting. PUBLIC COMMENT- There were no members of the public attending the meeting. Bob Stewart wderated the fact that the Citizen Patrol is stfll seeking new members. BUDGET: Dottie Rabom, who keeps the records of the Crime Prevention Committee Budget, stated that there remained $11,173 07 as reported at least month's meeting COUNCIL AGENDA ITEM NO.Fi�1! Community Services Department Staff Report COUNCIL ITEM (XX) MEETING DATE February 18, 1999 SUBJECT CDBG FUNDING AWARDS- 1999-00 PROGRAM YEAR FUNDING AUTHORIZATION REQUIRED BACKGROUND: The City of Grand Terrace is under contract with the County of San Bernardino Department of Economic and Community Development (ECD) who is responsible for the review and compliance of programs conducted within Grand Terrace This includes not only the conduct of the grant process, but the administration of project implementation and compliance The County has a process which follows the guidelines of HUD in requiring public hearings and input into the grant allocation process for these funds For Grand Terrace, this includes a public hearing, submittal of recommended projects to ECD who qualifies eligible programs, then returns those to the City for pnontvation and funding Additionally, during the grant submittal process, outside agencies may submit projects directly to the County, however the final determination of the spending of the City allocation is with the purview of the City Council In December, 1998, the City Council held a public hearing and considered options for use of the City's Community Development Block Grant (CDBG) Program funds The City receives a total of $37,000 each year or which $5,500 00 (15%) may be awarded for public service projects Over the past two years, the following projects have been funded 1 Rehabilitation of the Richard Rollins Park Restroom/ADA Improvements ($15,000) 2 Civic Center Elevator Retrofit/ADA Improvements- ($5,000 00) 3 Crosswalk Pushbutton Retrofit/ADA Improvements- ($4,500 00) 4 Landscapmg Improvements- Senior Park ($15,000) 5 Library Literacy Program ($4,500) 6 Senior Nutrition- Home Meal Program ($1,000) 7 Senior Center Expansion ($77,000 00) 8 Landscapmg Expansion- Petty Park- ($25,000 00) COUNCIL AGENDA ITEM NO:1(rP �+y 'r 199.9-00 CDBG Funding Agenda Report- February 25, 1999 Page 3 of funds to support groups which categorically qualify for the use of these funds, such as senor citizens and the handicapped Grand Terrace, because of our unusually high per capita income, and demographics, does not qualify for a general use of the funds as many of our neighboring cities such as Colton, Fontana, Rialto and San Bernardino Historically, Grand Terrace's use of CDBG is limited to the categorically eligible uses such as senor projects and compliance with the Americans with Disabilities Act to benefit the handicapped Staff has performed a simple survey of local schools and sports leagues to determine the percentage of youth utilizing public support programs (free lunches, waiver of league fees) to gauge whether the 51 % threshold of low/moderate income persons are utilizing the programs Each location reported that subsidies and person claming a need for public assistance was far below 51 % of the families being served The County of San Bernardino has indicated that the City could do a study (City Funded) to determine "Target Areas" of low/moderate areas within the City which would allow the expenditure of the funds on a more broad basis Funds could then be directed toward projects within the Target Area to benefit that neighborhood Unfortunately, the funds could not be utilized outside the area for the general benefit of the community If the City Council is interested in pursuing the study of establishing a target area within the City, it is recommended that direction be provided for Staff to return a report at a later date with a scope of work for the study RECOMMENDATION: That the City Council 1 Conduct a Public Hearing on the recommended allocation of CDBG Funds for the 1999-00 Program Year, and 2 Establish a funding list of projects for the 1999-00 CDBG Funding Year 3 Authorize Staff to submit the Funding List to the County of San Bernardino Department of Economic and Community Development 4 Provide direction to Staff on establishing a Target Area for the use of CDBG Funds within the City FISCAL IMPACT: 1/29/99 3 19 30 PM San Bernardino County Page 56 ELIGIBLE Proposals Department of Economic and Community Development ELIGIBLE Proposals Grand Terrace 1999-2000 CDBG Proposals by Benefit Area Applicant Project/ Log Primary Benefit Area/ Activity Eligibility M&O Request/ Community Request Dist Comments No Description Benefit Eligibility Commit Percent 25005 Multi -District Asian-Amencan Resource Center, Inc n $184,500 Fifth District $20,000 6 Public Service Limited to Employment training & Rasmey Sam, Executive Director $67,000 Loma Linda $15,000 income qualifying persons referral services - Asian- (909) 383-0164 36 0% Colton $10,000 seeking employment training American Resource Center 1115 South E Street Second District $5,000 and referral services San Bernardino, CA 92408 Redlands $5,000 24 CFR 201(e) Highland $5,000 24 CFR 208(a)(2)(i)(C) Grand Terrace 55,000 Chino Hills $2,000 =� ,25014 Grand Terrace Continuation of Literacy Education - Grand Terrace Branch Library 25087 Multi -District Continuation of parenting skills, remedial educ & day care svcs to teenage parents - YWCA/Greater SB Grand Terrace Branch I. ibrary Ed Kieczykowski, County Librarian (909)387-5721 104 West Fourth Street San Bernardino, CA 92415 24 CFR 201(e) 24 CFR 208(a)(2)(i)(A) YWCA of Greater S B Cynthia A Faulkner, Executive Director (909)889=9536 567 N Sierra Way San Bernardino, CA 92410 24 CFR 201(e) 24 CFR 208(a)(2)(i)(C) Total $10,623 Grand Terrace $4,500 Total 42 0% $67,000 $4,500 3 Public Service Limited to $4,500 illiterate persons $107,313 Second District $4,000 6 Public Service Eligibility $20,000 Fifth District $2,000 subject to documentation of 18 0% 'Third District 52,000 minimum 51% low/mod Redlands $2,000 income persons, & matching Loma Linda $2,000 funds in proportion to the Highland $2,000 number of city of San Grand Terrace $2,000 Bernardino residents served Colton $2,000 Big Bear Lake $2,000 Total $20,000 1/291" 3 19 34 PM San Bernardino County Page 58 ELIGIBLE Proposals Department of Economic and Community Development ELIGIBLE Proposals Grand Terrace 1999-2000 CDBG Proposals by Benefit Area Applicant Project/ Log Primary Benefit Area/ Activity Eligibility M&O Request/ Community Request Dist Comments No Description Benefit Eligibility Commit Percent 25134 Multi -District Camp Edwards (YMCA Redlands) y $45,000 Redlands $19,900 6 Eligibility subject to Shower room rehabilitation - A L Ferreira, Camp Director $45,000 Yucaipa $9,000 documentation of 5 1 % Camp Edwards (909) 794-1702 100 0% Highland $6,300 low/mod income clientele P O Box 277 Third District $4,500 42842 Jenks Lake Road Loma Linda $4,050 East Angelus Oaks, CA 92305 Grand Terrace $1,350 24 CFR 201(c) Colton _ $900_ 24 CFR 208(a)(2)(i)(B) Total $45,000 25187 Multi -District Elder Citizen Protection Services, Inc n $382,200 Redlands $5,000 $ — 6 Public Service Cumulative -_ Continuation of senior grocery Trajan Green, Chaimian of the Board & $20,000 Yucaipa $4,500 __ , prior CDBG funding $3,000 _ shopping & delivery program - CEO 5 0��o Highland $2,500 Current CDBG allocation " Shoppin' 4 Seniors >, (909) 799-7327 Loma Linde $,o0 $3,000 Unexpended CDBG 1540 Barton Road, #171 Montclair $1,000 balance as of 11/98 $37 51 Redlands, CA 92373 Colton $1,000 24 CFR 201(e) Chino Hills 51,000 $500 24 CFR 208(a)(2)(i)(A) Grand Terrace Grande $500 Total $20,000 1/29/" 3 la 37 PM San Bernardino County Page 60 ELIGIBLE Proposals Department of Economic and Community Development ELIGIBLE Proposals Grand Terrace 1999-2000 CDBG Proposals by Benefit Area Applicant Project/ Log Primary Benefit Area/ Activity Eligibility M&O Request/ Community Request Dist Comments No Description Benefit Eligibility Commit Percent 25249 Multi -District Kern Therapeutic Riding Centre, Inc y $150,000 Third District S18,750 6 Would require documenting Construction of Kern Penni Kern, Owner $150,000 Second District $18,750 that at least 51 % of the Therapeutic Horseback Riding (909) 370-2270 100 0% Fifth District $9,375 children's families are Facility, Colton 7710 Stewart Road Fourth District S9,375 low/mod income Colton, CA 92324 First District $9,375 24 CFR 201(c) Yucaipa $9,375 24 CFR 208(a)(2)(i)(B) Redlands $9,375 Montclair $9,375 Loma Linda $9,375 Highland $9,375-,-- Grand Terrace S9,375 Chino Hills $9,375 Big Bear Lake S9,375 Colton S9,375 Total $150,000 y ~ 25315 Multi-Distnct Department of Aging and Adult n $765,000 Colton $15,000 6 Public Service Would be Continuation of congregate & Services $110,000 Joshua Tree S 10,000 limited to senior citizens and home delivered meals for Mickey Gallivan, Deputy Director 14 0% Morongo Valley $10,000 provided at senior centers in senior citizens - CSD/DAAS (909) 891-3913 Town of Yucca Valley $10,000 Colton, Grand Terrace, 686 East Mill Street Yucaipa $10,000 Highland, Loma Linda, San Bernardino, CA 92415-0640 Twentynine Palms $10,000 Redlands, 29Palms, Yucca 24 CFR 201(e) Redlands $10,000 Valley & North Norton Highland $10,000 24 CFR 208(a)(2)(i)(A) Grand Terrace $10,000 Fifth District $4,000 Mentone $4,000 Searles Valley S4,000 Loma Linda S3,000 Total $110,000 1129/99 3 18 39 PM San Bernardino County Page 62 ELIGIBLE Proposals Department of Economic and Community Development ELIGIBLE Proposals Grand Terrace 1999-2000 CDBG Proposals by Benefit Area Applicant Project/ Log Primary Benefit Area/ Activity Eligibility M&O Request/ Community Request Dist Comments No Description Benefit Eligibility Commit Percent 25325 Multi-Distnct Steelworkers Oldtimers Foundation n $270,239 Fifth District $25,000 6 Public Service Would be Continuation of the rumor Victor De La Rosa, Maintenance $90,000 Second District $ 15,000 limited to senior citizens home repair program for Coordinator 43 0% Yucaipa S 10,000 Proposal includes purchase of seniors - Steelworkers (909) 822-4493 Colton Highland $10,000 $7,000 utility van Oldtimers 8572 Siena Avenue Third District $5,000 Fontana, CA 92335 Redlands $5,000 24 CFR 201(e) Loma Linda $5,000 24 CFR 208(a)(2)(i)(A) Grand Terrace $5,000 Chino Hills $3,000 Total $90,000 Universal Nursing Systems, Inc n $50,000 Highland $17,000 6 Public Service Would require 25339 Multi -District Employment training for in- James Tate, Special Projects/Contracts $50,000 Redlands S 10,000 documentation of at least 51 % home care for seniors - (909) 882-1181 100 0% Loma Linda $5,000 low/mod income clientele Universal Nursing Systems 222 E Highland Avenue, #1 Grand Terrace Colton $5,000 $5,000 Eligibility subject to matching San Bernardino, CA 92404 proportion funds in ro ortion to the 24 CFR 201(e) Yucaipa $3000 , of non -cooperating percentage P g _ 24 CFR 208(a)(2)(i)(C) Montclair Fifth District $2,000 S1,000 city residents to be served Third District $1,000 Second District $1,000 Total $50,000 $20,000 6 Public Service Would require 25340 Multi -District Universal Nursing Systems, inc n $1,000 Redlands New 24-hour child care James Tate, Special Projects/Contracts $100,000 Highland $20,000 documentation of all clients as -Universal Nursing (909) 882-1181 100 0% Fifth District $10,000 low/mod income households program Systems 222E Highland Avenue, #1 Third District $10,000 $10,000 Eligibility is subject to San Bernardino, CA 92404 Yucaipa P a matching funds in proportion 24 CFR 201(e) Loma Linda S 10,000 to the percentage of non- 24 CFR 208(a)(2)(i)(B) Grand Terrace Colton $10,000 $10,000 cooperating city residents to be _ served Total $100,000 1/29/" 3 19 43 PM San Bernardino County Page 64 ELIGIBLE Proposals Department of Economic and Community Development ELIGIBLE Proposals Grand Terrace 1999-2000 CDBG Proposals by Benefit Area Applicant Project/ Log Primary Benefit Area/ Activity Eligibility M&O Request/ Community Request Dist Comments No Description Benefit Eligibility Commit Percent 25351 Multi -District Inland Empire Symphony Association n $25,000 Loma Linda $5,000 6 Public Service Would require Classical music & history of Edward G Hill, Jr , President $25,000 Highland $5,000 documentation of at least 5 1 % music education for children - (909) 881-1864 100 0% Grand Terrace $5,000 low/mod income households Inland Empire Symphony 362 Court Street Colton $5,000 Eligibility subject to City of Association San Bernardino, CA 92401 Fifth District _ $5,000 San Bernardino funding 24 CFR 201(e) Total $25,000 participation 24 CFR 208(a)(2)(i)(B) 25377 Countywide Inland Fair Housing & Mediation �n $210,254 First District $6,307 7 In lieu of designating a Fair Housing Education, Board (IFHMB) $63,080 Redlands $3,605 subgrant, the County may Investigation & Complaint Betty Davidow, Executive Director 30 0% Barstow $3,605 choose instead to request Mediation - IFHMB (909) 984-2254 Big Bear Lake Chino Hills $3,605 $3,605 competitive proposals for 1005 Begonia Avenue Colton $3,605 provision of this service Ontario, CA 91762 Grand Terrace $3,605 24 CFR 206(c) Highland $3,605 24 CFR 208(d)(4) Loma Linda $3,605 M Adclanto $3,605 Needles $1,605 Twentynine Palms $3,605 - Yucaipa $3,605 Town of Yucca Valley $3,605 Montclair $3,605 Third District $2,703 Second District $1,800 Fifth District $900 Fourth District $900 Total $63,080 Totals for Grand Terrace Count: 21 Amount- $101,483 Proj Tot $1,393,841 ORDINANCE NO. AN ORDINANCE OF THE CITY OF GRAND TERRACE, CALIFORNIA APPROVING GENERAL PLAN AMENDMENT GPU-99-01, E-98-15 ADDING THE AIR QUALITY ELEMENT AND RESPECTIVE NEGATIVE DECLARATION WHEREAS, per State Law the General Plan is the top hierarchical document providing guidance to the City's orderly growth and development, and WHEREAS, per State Law each element of the City General Plan shall be consistent with each of the others and all other City development documents shall be consistent with it also, and WHEREAS, the Au Quality Element is consistent with all other General Plan elements as they stand, and WHEREAS, per State law the General Plan shall be periodically updated to reflect community values, City long term goals and reasonably current data, and WHEREAS, the Air Quality Management Plan adopted by the South Coast Air Quality Management District in compliance with State law calls upon local governments to play an active role in the improvement of regional and local air quality, and WHEREAS, the Air Quality Element will guide the City in meeting its obligations to assist in those actions to improve the regional and local air quality, and WHEREAS, the Air Quality Element includes the following 1) a discussion of the purpose and reason for the Air Quality Element, 2) an evaluation on air quality in the region and the local area, 3) identification of important air quality issues, 4) a statement of goals, objectives and implementing actions, WHEREAS, the Air Quality Element addresses all General Plan Task Force and Planning Commission concerns regarding au quality, and WHEREAS, the Air Quality Element has provided the City with specific implementing actions which can guide the City in its responsibilities to assist in improvmg local air quality, and WHEREAS, the Planning Commission, at its meeting of January 7, 1999, recommended approval of the Air Quality Element via a public hearing, and i COUNCIL AGENDA ITEM NO. -7p( ATTEST: City Clerk of the City of Mayor of the City of Grand Terrace and of the Grand Terrace and of City Council thereof the City Council thereof I, BRENDA STANFILL, City Clerk of the City of Grand Ten -ace, California„ do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 25th day of February, 1999, by the following vote AYES NOES ABSENT ABSTAIN City Clerk Brenda Stanfill Approved as to form City Attorney John Harper c office\wpwmkwpdocs\plammg\gpaVesoluu au City Manager's Department STAFF REPORT COUNCIL ITEM MEETING DATE February 25, 1999 SUBJECT Council Biographies on the City's Web Page NO FUNDING REQUIRED It has been requested by Council Member Garcia that City staff upgrade our Web site to include photographs and biographies of each member of the City Council Staff is prepared to make the upgrade However, staff would like direction from the City Council as to the design of the biography pages and the amount of information Council would wish to provide, such as the amount of detail included in the biographies and whether any addresses and phone numbers, other than City Hall numbers, would be included in the biography pages We have attached several copies of Web page biographies to use as examples Staff Recommends that the City Council: Direct staff on how to proceed with upgrading the City's Web page. TS yjm Attachments COUNCIL AGENDA ITEM NO1� � 1 dr" a —5- • v. - Biography iggWangLy Conn wees Pubhcatrons Duoul3tap Links W tat's New Post Opinion Baca U VRCalifornia State Senate oaz Senators Lega:lataoa Corm Uem Schedules Officamraucuses AudiorlV Ft Senator Baca Is Biography - Serving San Bernardino, Ontario, Chmo, Chmo Hills, Rialto, Colton, Grand Terrace, Fontana, Boommgton, Loma Linda, and portions of Highland, Pomona, and Rancho Cucamonga Senator Joe Baca was elected to California State Senate on November 3, 1998 His career in Sacramento has been one of historic firsts After his election to the Assembly in 1992, Mr Baca was elected Speaker pro Tempore of the Assembly - the first Latino to serve in this capacity since Califorma joined the Union in 1850 From January 1997 through December 1998, he was the third ranking leader of the Assembly serving as Assistant Speaker pro Tempore and the Speaker's Federal Government Liaison He also served as a member of the powerful Assembly Rules Committee • As Assistant Speaker pro Tempore, Mr Baca shared the responsibility of presiding over Assembly floor sessions From the dais, he oversaw the discussion of legislation, advised Assembly members on parliamentary procedure and presided over votes on amendments and final legislation. • In his role as the Speaker's Federal Government Liaison, Assembly Member Baca was in regular contact with officials in the White House and executive branch, California's congressional delegation, and other officials in Washington. He was involved in the structuring of federal assistance for Cahforma's transportation needs • As a member of the powerful Rules Committee, Assembly Member Baca was involved in the initial assignment of bills to policy committees The committee also is responsible for the administration of the Assembly, including the fiinding of its standing committees and the employment rules governing members and their staffs • Assembly Member Baca also played an active role on the Appropriations Committee where he gave close review to spending for state programs and responsibilities in addition to the state's revenues He also chaired the Assembly Select Committee on Defense Conversion Assembly Member Baca also was a member of the Committee on Governmental Organization, the Labor and Employment Committee, the Transportation Committee, and the Committee on Utilities and Commerce In addition, Assembly Member Baca was a member of the Joint Committee on Rules, the Select Committee on Aerospace, the Select Committee on Corridors of Economic Significance, and the Select Committee on Veterans' Affairs Senator Baca also has been extremely active in the community In 1979, he was the first Latino ever elected to the board of Trustees of the San Bernardino Valley College District He also has given his time and energy to business, veterans, and other civic httpJ/www sen ca gov/baca/bio htp 2/5/49 LVL%.LIZUGL L)LUILG rage i of i e ph x tggulapon Committees Ablicatrons DuYr a fan Links What's NeivI Post Opinion Emad "California State Senate 'ts Home Senators Legwlataon Committees Schedules OHiceslCaucuses AudiollV F: Senator James L. Brulte R-Rancho Cucamonga Senate District 31 Welcome to my homepagel Here you can find out about the work I am doing to the Capitol, the legislation rve introduced, the committees I chau and serve on, and my publications In addition, here's a map of my Senate District and links to community resources I want to hear from you' Feel free to write, phone or email me Or, if you simply want to Capitol Office: District Offices: register t b our opinion about an issue lease use state Ca;mol Room so87 10681 Foothill Blvd y p p S=amenw CA 95814 Swe 325 the Post Your Opinion form Phone. (916) aa5--3s88 Ram cam, CA 917so Ph (909) 466-9096 I look forward to hearing from you soon. Please send any questions or comments about this site to WebMaster+'asen ca.gev http //www senca.gov/brulte/ 2/5/99 Member Bio ,� a,a , , f + , ,: < ;, '� 1 ' Page 2 of 2 f art ; --1996 Legislator of the Year - California Building Industry Association --1996 Legislator of the Year - California Trucking Association —1996 Legislator of the Year - California League of High Schools -4996 Distinguished Public Service Award - Simon Wiesenthal Center --1995 Legislator of the Year - California School Boards Association --1994 Legislator of the Year - California Assn of County Veterans Service Officers --1994 Guardian of Small Business - National Federation of Independent Business --1993 Legislator of the Year - San Bernardino County Board of Education In addition to serving as Vice -Chair of the Senate Budget and Fiscal Review Committee, Senator Brulte also serves on the Finance, Investment and International 1 Trade Committee and is Vice -Chair of the Energy, Utilities and Communications Committee The 31 st Senate District includes all of Alta Loma, Banning, Beaumont, Calunesa, Moreno Valley, Redlands, the San Bernardino County mountain communities, the Twentymne Palms area, Upland, Yucaipa, and portions of Fontana, the Hemet/San Jacinto area, Highland, Rancho Cucamonga, Rialto, Riverside, and San Bernardino Senator Brulte can be contacted at the above address and phone numbers or at senator brulte@sen ca gov or at Ins website www sen ca gov/brulte Home Senators j&gisisgion Committees Schedules Of ices/Cancuses Audlorry Fags/Lmks Please send any questions or comments about tins sne to Webblasternasen cagov httpJ/www sen ca gov/brulte/bio htp 2/5/99 l-aiiior ua Hssummy uiJu wt- 4 , Bear, Yucca Valley, Twentymne Palms, Moreno Valley, Callmesa, Beaumont, Banning, Cabazon, Hemet and San Jacinto, as well as a portion of Riverside Return to California Assembly Home Page M http //www assembly ca.gov/acs/makebio asp'?&stnct=65 2/3/99 California Assembly District 63 �Y, s f n rage i or Assemblyman Bill Leonard 63rd Assembly District fcommentsi Biography District Address 10535 Foothill Boulevard Bill Leonard was elected to the State Assembly in 1996 and re - Suite 276 elected in 1998 He had previously served in the State Assembly from Rancho Cucamonga, CA 1978 to 1988, when he was elected to the State Senate He was re- 91730 elected to the State Senate in 1992 without opposition He served as (909) 466-4180 Senate Republican Caucus Chair from 1990 to 1996 and as Assembly Republican Leader in 1997 and 1998 Capitol Address Bill Leonard currently represents the 63rd Assembly District in San P O Box 942849 Bernardino County The distract includes Upland, Mt. Baldy, Rancho Room 2175 Cucamonga, Fontana, Wnghtwood, Phelan, San Bernardino, Sacramento, CA 94249-M I Highland, Redlands, Crestline, and Lake Arrowhead (916)319-2063 In January of 1999, Bill Leonard was appomted to the Insurance Committees Committee, Budget Committee and the Subcommittee on Education t; . Budget Commmee Finance He also serves as the Republican alternate to the Assembly • Insurance Committee Rules Committee • Rules Committee While in the State Senate, Bill Leonard was instrumental in designing and passing electric utility deregulation and competition for California, reforming the Worker Compensation System to help mjured workers and to save businesses billions in premiums, and changed the state's long time drunk driving standard to remove more drunken drivers from the road and save lives Previously in -the State Assembly, Bill Leonard served twice on the Legislature's budget writing conference committee, co -wrote the $400 million savings in the state's Medi-Cal program, and sponsored the life-saving legislation to increase the use of organ transplants His service in the State Legislature has established Bill Leonard as an advocate for fiscal responsibility, families, and quality public education. He is also known for his efforts to improve the job and business climate in the Golden State by lowering taxes, reducing unnecessary regulation and providing incentives for job creation and business expansion Before his election to the State Legislature, Bill Leonard served on the Board of Directors of the San Bernardino Valley Municipal Water District His professional background is in real estate and property http //www assembly ca gov/acs/makebio asp?distract-63 2/3/99 City Council, William E Cunningham, Mayor - Counctlmember . � ` ' f r ' I httpJ/www alphais con✓redlandv3001 html City 3 .. Clerk,&Trees Ornia WILLIAM E. CUNNINGHAM Mayor Elected November 1995 (third term) Term expires November 1999 Address 35 Cajon Street, Redlands, CA 92373 Telephone (office) (909) 798 7510 Telephone (fax/office) (909) 798 7503 COUNCIL COMMITTEE ASSIGNMENTS: City Committees: ' Cemetery Task Force ' Citrus Commission ' Library Board ' Metrohnk Task Force • Mobile Home Rent Review Board ' Minor exception Committee (Alternate) Area -Wide Committees: ' Chamber of Commerce ' County Wide Solid Waste Task Force ' Crafton Dills Open Space Conservancy OMNI TRANS • SANBAG (San Bernardino Associated Governments) ' Santa Ana River Wash Committee ' San Bernardino Valley Municipal Water Distnct - Water Policy Advisory Committee BACKGROUND/EMPLOYMENT: *Bachelors Degree in Economics - U S C ' Masters in Education - U S C ' Masters in Physics - University of Colorado • Graduate work - UCLA, Yale, MIT ' Redlands High School Teacher - Physics, Football & Track Coach - 1952 - 1971 ' San Bernardino Valley College - Physics & Astronomy Teacher - 1971 - 1987 Queens University, Canada - Visiting Professor in the Graduate Program 1 of2 2/19/99 10 28 AM City Council, Mayor Pro Tempore, Gene S Benda - Councdma ember 5 } ° I ` xA httpJ/www alphais com/redlandA34M html City fornia $ �r�ii•1[I�YT� �krk ��'rEa�i � �►1 �a GENI A. S. BANDA Mayor Pro Tempore Elected November 1995 (first term) Term expires November 1999 Address 35 Cajon Street, Redlands, CA 92373 Telephone (home) (909) 794 5132 Telephone (office) (909) 798 7510 Telephone (fax/office) (909) 798 7503 COUNCIL COMMITTEE ASSIGNMENTS: City Committees: ■ Minor Exceptions Committee a Fence Committee ' Cultural Arts Commission • Parks Commission I Traffic/Parking Commission Metrolink Task Force (alternate) Area -Wide Committees: " CONFIRE Board of Directors • Gangs and Drugs Task Force • County Solid Waste Task Force (Alternate) • I-10 Condor Committee (Alternate) • OMNITRANS (Alternate) • SANBAG (Alternate) BACKGROUND/EMPLOYMENT • Former - Insurance Underwriter, Aetna Life and Casualty In Former - Associate, Contents Restoration Consultants • Current - Customer Service Representative, EMERCOM Restoration and Interiors COMMUNITY INVOLVEMENT. • Kimberly Crest Docent • Member, Contemporary Club ■ Volunteer Reader - Project Headstart 1 of 2 2/19/99 10 29 AM Community and Economic Development Department STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE February 25, 1999 FUNDING REQUIRED NO FUNDING REQUIRED _ X SUBJECT GIS/Web Page Division Update and Presentation RECOMMENDATION Receive and file BACKGROUND: The GIS/Web Page Division of the Community & Economic Development Department has been moving forward and making great progress over the brief time it has been in existence In fact, in spite of our City's size, we have already made our mark on helping other cities make gains in their own GIS efforts The purpose of this report is to emphasize our accomplishments and share the Division's objectives with the City Council - both in outline form, print outs of the City's web site and via a GIS presentation GIS UPDATE: PAST ACCOMPLISHMENTS FOR GIS ❖ Please refer to the attached articles which currently appear on the ESRI web site (Local Government Market Section) as they give a good overview of Grand Terrace's GIS experience and accomplishments up to the end of 1998 at www esn com/industries/localeov/localeov html • This gives the City of Grand Terrace international exposure both in terms of overall recognition and GIS work ❖ Presented at International ESRI GIS Conference in San Diego, CA ❖ Provided mapping services (Land Use Map, Zoning Map, Vacant and Underutilized Property Map, etc ) ❖ Obtained orthophotos for most of Grand Terrace city boundaries and much more CURRENT PROJECTS UNDERWAY IN GIS ❖ Working with Zoning Analyst to create a easily workable application for the public counter • Offers an outstanding database for the public to fmd out information regarding their property • Provides a very useful tool for city staff to use to process citizen and business requests more efficiently and quickly ❖ Integrating orthophotos with other GIS applications to provide better and more detailed visual display ❖ Completing water and sewer maps (digital layers) for use with GIS applications and to create maintenance schedules for this infrastructure ❖ Trying to meet increased demand for services across departments, e g , create sewer database for use with Cartegraph, create Building and Safety Permit and entitlement database 22795 Barton Road • Grand Terrace, California 92313-50MMAGMDA ITEM NO." A 2 ^ f FUTURE WEB PAGE GOALS ❖ Coordinate all soN are requirements to allow all staff access to the internet and e-mail features as needed so they may have full use of these valuable resources ❖ Tram all city staff for basic use of internet for efficient and effective research and e-mail correspondence to allow city staff to respond to public and business inquiry as quickly as possible ❖ Create "interactive" map in conjunction with ESRI for public and businesses to research specific vacant or underutilized sites in Grand Terrace This will give Grand Terrace more visibility and provide one more way to peak the interest of potential developers ❖ Continue to monitor and update the web site for information regarding city activities and for use as a marketing tool RECOMMENDATIONS: Staff recommends that the Grand Terrace City Council receive and file this report Respectfully submitted by Dragos B bu —~ Hally Cappi o GIS Analyst Associate Planner �/ Patrizia M iterassi Community & Economic Development Director ATTACHMENTS A - Outline of GIS presentation (to be presented at meeting) B - ESRI Articles C - Print out of web page's new sections (available at meeting) c \my documents/gis cc report /he K] Spotlight Grand Terrace, California - Part 1 Page 1 of 3 U /-% State and Local Government Spotlight: Grand Terrace, California Welcome to our spotlight series, which focuses on local governments that have implemented ESRI GIS solutions The goal of this series is to provide insights into why an agency acquires GIS, implementation strategies, and the rewards as it all comes together We hope you will recognize a little of your organization in the governments that are featured Location San Bernardino County, California Population 13,355 Square Miles 31 Number of Parcels 4,410 Grand Terrace is a small municipality (pop 13,355) in San Bernardino County, California Grand Terrace initiated its GIS acquisition program in June 1997, during the budget process, with City Council support Discovering the Need for ESRI GIS Solutions Councilwoman LeeAnn Garcia, a private business consultant, first proposed the idea of using GIS for the City of Grand Terrace She had been introduced to the technology at a GIS conference in Los Angeles Through her persistence and initiative, professionals from ESRI met with the Grand Terrace City staff to demonstrate ArcView GIS and explain the potential uses of G.S for a small city Garcia arranged for City staff to tour the nearby cities of Riverside and Ontario to see the benefits of GIS firsthand The staff at Grand Terrace quickly saw the importance of bringing GIS into their community They continued to research how GIS is used in local government through trade journals, conferences, and seminars, and by talking with peers from neighboring cities They saw the potential of GIS to expedite the development process, manage City assets, perform code enforcement analysis, improve case tracking and project management, and continue improving public services http //www esn com/industnes/localgov/grand—terrace html ATTACHMENT B Spotlight Grand Terrace, California - Part 1 Page 3 of 3 Grand Terrace took its first step toward implementing its GIs program -- assembling a steering committee The committee comprises representatives from each City department and meets monthly With the Community and Economic Development Department taking the lead in coordinating the effort, the committee works to come up with strategies for program development and implementation Key elements include a comprehensive needs assessment for information, assessing training needs and opportunities, and discussion of the common goals for GIs applications The committee reached a consensus that they needed help implementing the GIs They decided they needed an intern or interns Next Month ... Hiring GIS personnel and obtaining data to get things going Home - Software -.Data - Consultina - GIS Store - News - Events - About ESRI Copyright ©Environmental Systems Research Institute, Inc Send your comments to webmaster@esn com June 17, 1998 http //www esn com/industnes/localgov/grand terrace html 2/16/99 i Spotlight Grand Terrace, California -'Part 2 Page 2 of 3 another city He helped us understand the SCAG Access Program, demonstrated and organized much of the basic data for use in ArcView GIS, and developed a zoning map Still, a professional consultant could offer the expertise, experience, and direction that a fledgling program requires Efficiency, a clear set of goals, and active promotion are all very important to keep the momentum going But cost was also an important factor If a consultant were hired, less money would be available for data, computer upgrades, and software At that point, City staff were unsare of the scope of the work --necessary to understand before determining whether a consultant should be hired There was also a question over what duties the GIS person would have It was clear that anyone hired would need some experience in local government to be able to understand the needs of different departments Basic computer hardware expertise was also a must He or she would also have to be product oriented to maintain City Council support Yet, would the first duties be data entry or more complex duties involving analysis and training other personne19 This would obviously make a difference in the level of expertise required by the person hired Given the City's good experience with Sergio, and advice from GIS experts from San Bernardino Association of Governments (SANBAG) and ESRI, the Steering Committee decided to hire interns rather than a consultant One paid intern, along with volunteer interns, working together in an office would learn from each other and complement each other's skills, thereby being more productive Higher level technical assistance would be provided by outside agencies such as ESRI, San Bernardino County, and SANBAG The ideal interns would be dedicated to all aspects of GIS, have patience to take "baby steps," and have the flexibility to fit in existing departmental structures An ad was placed in JobMart and on the Internet in GIS Jobs Clearinghouse (www glc orb As a result, Daniel Nove was brought aboard to work with the Community and Economic Development Department He has a key role on the Steering Committee and in the program as a whole Dan is a graduating geography student from California State University, Fullerton, whose career goal is to work with GIS F Setting Priorities with a Needs Assessment With the intern recruitment underway, the Community and Economic Development Department mapped out goals for the GIS Each City department supplied input, and the Steering Committee laid out what they'd most like to see GIS do for Grand Terrace Using everyone's "wish list" and related time and budget constraints, a preliminary GIS program was developed The goals were separated into realistic short- and long- term goals It was tune to set priorities http //www esn com/mdustnes/localgov/grand_terr2 html 2/16/99 Spotlight Grand Terrace, California - Part 3 Page 1 of 4 /—% State and Local Goverment Spotlight: Grand Terrace, California Part 3 Welcome to our spotlight series, which focuses on local governments that have implemented ESRI GIS solutions The goal of this series is to provide insights into why an agency acquires GIS, implementation strategies, and the rewards as it all �i comes together We hope you will recognize a little of your organization in the governments that are featured City Grand Terrace, California Location San Bernardino County Population 13,355 Square Miles 3 1 Number of Parcels 4,410 The Search for Data Grand Terrace had a GIS intern dedicated to the start-up of the GIS Division, along with software and a dedicated GIS station However, the core component of any GIS effort is the data, and data are directly related to GIS applications It was obvious that if all departments were to benefit from pf GIS applications, and procedures needed to be automated, additional data would be needed Some would come from other departments or agencies, some would be purchased, and some would have to be created The Grand Terrace staff knew that one thing was certain --data choices and cost had immensely unproved over the past few years http //www esn com/mdustnes/localgov/grand_terr3 html 2/16/99 tiv � ��<:d�N.+,� ♦t i w '�'J 4 e 4+ �'y,: Y r .. Spotlight Grand Terrace, California - Part 3 y' Page 3 of 4 • San Bernardino Associated Government's City boundary files • Grand Terrace parcel map database • Assessor's parcel information via San Bernardino County The list of files can be downloaded for your information The City has also compiled some of their own information to create some of their own data Examples of these databases include code enforcement cases and a street sign database Grand Terrace's data files are listed and categorized by the following You can download an example of the City's file organizational structure • File name • Description • File location • Creation and modification dates A copy of all raw data is also stored on the City network The network administrator has given users the appropriate level of access to these data according to their level of responsibility and ability to work with GIs For example, some are given full editing permission, while others may be able to "read only " Data Collection is Application Related Since Grand Terrace's program is in the early stages, the need for data is ' still growing as new ways to use GIs are discovered The need for additional data sets becomes obvious as new applications are desired For instance, a sigh database was built from field data to expedite replacement of all street signs, a pavement conditions database was developed in response to the need for a good infrastructure maintenance schedule, and a property history database was created to help streamline the permitting process Collection or creation of data just to have more data is not cost-effective As GIs applications are being developed, the evaluation of software, hardware, and personnel needs are an ongoing process in order to plan for the future Collection and refinement of data are always evolving The need for newer and updated components becomes more important as the GIs Program grows This article was contributed by Hally Cappiello of the Community and Economic Development Department, Grand Terrace, California Part 1. Grand Terrace Discovering the Need for ESRI GIs Solutions Part 2. Grand Terrace Hiring GIs Personnel Next Month: Sustaining and Expanding GIS httn //www esn com/mdustnes/localgov/grand_terr3 html 2/16/99 Spotlight Grand Terrace, California - Part 4 Page 1 of 4 /-% State and Local Government Spotlight: Grand Terrace, California Part 4 Welcome to our spotlight series, which focuses on local governments that have implemented ESRI GIS solutions The goal of this series is to provide insights into why an agency acquires GIS, implementation strategies, and the rewards as it all comes together We hope you will recognize a little of your organization in the governments that are featured -- City Grand Terrace, California Location San Bernardino County Population 13,355 Square Miles 3 1 Number of Parcels 4,410 u 31 ro To Los Angeles Bar Ion Rmtl To Ontario Z Grand Terrace International Airport 'o 0 25 5 a To Oran a County To Palm Springs Sustaining and Expanding GIS We have been silent lately, but we are busy producing results, overcoming difficulties, and ensuring that GIS has the support of our coworkers, supervisors, and decision makers This is what it takes to sustain and expand GIS . Be determined to overcome difficulties . Keep producing no matter what happens . Maintain the support of all parties involved http //www esn com/mdustnes/localgov/grand_terr4 html 2/16/99 Spotlight Grand Terrace, California - Part 4 Page 3 of 4 into a long process An accurate list (table of attributes format) of address labels for all in your community is "gold" in a GIS 5 Systematic Data Updates and Accuracy Verification The core databases and layers must be constantly updated and properly named and dated More importantly, they must be secured from edits by less experienced or inappropriate users in order for the GIS to progress successfully Keep Producing No Matter What Happens "Do a lot with little" is what we have to achieve to show progress and efficiency In the last couple months we have . Completed staffing the GIS division . Upgraded two computers and connected to the City plotter, network, and Internet . Downloaded a map from the local water company with the assessor's parcel numbers and addresses for each City parcel plus rights -of -way and waterlines . Completed 90 percent of the zoning entitlement database and soon will install and utilize the Zoning Analyst software developed by GNUS of Birmingham, Alabama (www gls-services com), an ESRI authorized developer . Completed 60 percent of the sewer map project for use with the CarteGraph System (Look for specific information on all Cart6Graph [www.cartegraph.com], and other community service applications in Grand Terrace Part 6 ) At the same time, we are continuing our marketing efforts and GIS demonstrations Watch for the next article, "Maintaining Support for GIS," for specific strategies Left to right Hally Director and Dragos Barbu GIS Specialist i Economic Development This article was contributed by Patrtzta Materassi, Director, City of Grand Terrace Community & Economic Development Director http //www esn com/industnes/localgov/grand—terr4 html 2/16/99 k Spotlight Grand Terrace, California - Part 5 Page 1 of 4 t-% State and Local Government Spotlight: Grand Terrace, California Part 5 Welcome to our spotlight series, which focuses on local governments that have implemented ESRI GIS solutions The goal of this series is to provide insights into why an agency acquires GIS, implementation strategies, and the rewards as it all comes together We hope you will recognize a little of your organization in the governments that are featured City Grand Terrace, California Location San Bernardino County Population 13,355 Square Miles 3 1 Number of Parcels 4,410 Sustaining and Expanding GIS (Continued) Our experiences setting up and running a GIS have shown us what it takes to expand a GIS Division A Be determined to overcome difficulties B Keep producing no matter what happens (Please refer to Grand Terrace Part 4 for Items A and B ) C Maintain the support of all parties involved Maintaining Support for GIS A GIS project may be effective and important, however, it will never be http //www esn com/mdustnes/localgov/grand_terr5 html 2/16/99 Spotlight Grand Terrace, California - Part 5 Page 3 of 4 The community hears from us in our quarterly newsletter, the chamber of commerce newsletter, local newspapers, our Web page, and through you We encourage interactive feedback on an ongoing basis Come visit Grand Terrace at www ci grand -terrace ca us Y M A + +o To Los Angeles Babn Rmg Ontario International Grand Terrace Airport S e a 25 5 91 a' , To Oran a County To Palm Springs Here we are Your input is very important to us Left to nght U Hally Capplello, Associate Planner E-mail grandterraceCaD-eee org Telephone 909-430-2247 Patrizla Materassl, Community and Economic Development Director E-mail mpatrizla@aol com Dragos Barbu, GIS Specialist Telephone 909-430-2231 This article was contributed by Patrizza ]lMaterassz, Grand Terrace Community and Economic Development Director Part 1. GraSolutions Part 2: Grand Terrace: Hiring GIs Personnel Pw t 3. Grand Terrace The Search for Data Part 4 Grand Terrace Sustaining and Expanding GIS Next .Part 6. Managing Assets and Infrastructure http //www esn com/industnes/localgov/grand—teff5 html 2/16/99 Spotlight Grand Terrace, California - Part 6 Page 1 of 3 /-% State and Local Government Spotlight: Grand Terrace, California Part 6 Welcome to our spotlight series, which focuses on local governments that have implemented ESRI GIS solutions The goal of this series is to provide insights into why an agency acquires GIS, implementation strategies, and the rewards as it all comes together We hope you will recognize a little of your organization in the governments that are featured City Grand Terrace, California Location San Bernardino County Population 13,355 Square Miles 3 1 Number of Parcels 4,410 Managing Assets and Infrastructure The City of Grand Terrace is using GIS to automate and streamline a variety of tasks while organizing data better and making it more accessible The applications for GIS in a local government setting are many, and Grand Terrace is out to make the most of them1 The Community Services Department is one of Grand Terrace's strongest GIS users It manages City assets and infrastructure The Department uses database software and GIS technology to develop maintenance systems that ease administrative tasks and maximize the overall management of capital infrastructure The specific areas being targeted include the following http //www esn com/industnes/localgov/grand—terr6 html 2/16/99 v � Spotlight Grand Terrace, Californiaaionua - Part 6 Page 3 of 3 needing to be reconstructed were shown in red, while those to be slurry sealed were shown in yellow The ability to visually manipulate the data in planning meetings helped us provide the "big picture" and allowed for effective pnontization of the approved maintenance program At the present time, staff are in the process of transfemng the information into PAVEMENTview by CarteGraph for managing the entire system Wastewater Management The latest undertaking by the Community Services Department, to be completed in February 1999, is the development of a system for the management of the City's wastewater collection system In total, the City is responsible for the capital repair and maintenance of approximately 30 miles of sewer lines This project has involved the following . Completion of a CAD drawing of the collection system, including the locations of main lines and laterals, and its integration with the City's GIs basemap . Development of a database management system for storing relevant infrastructure data and maintenance lustones and linking them with maps The City is using CarteGraph SEWERview software for the database management system . In conjunction with the Public Works Department, developing a U� system to store maps on CD-ROMs for easy access in the field . Coordinating data management with the City's maintenance contractor for continual updating This article was contributed by John Donlevy, Assistant City Manager of the Community Services Department, Grand Terrace, California Part 1. Grand Terrace Discovering the Need for ESRI GIs Soluhons Part 2• Grand Terrace. Hiring GIs Personnel Part 3. Grand Terrace. The Search for Data Part 4• Grand Terrace Sustaining and Expanding GIs Part 5• Grand Terrace- Sustaining and Expanding GIs (Continued) Next.. Part 7: Parting Thoughts Home - Software - Data - Consulting - GIS Store - News - Events - About ESRI User Support - Training - Your Industry - Third Party Solutions Copvnght © Environmental Systems Research Institute, Inc Send your comments to webmasterO-esn com December 15, 1998 http //www esn com/mdustnes/localgov/grand_terr6 html 2/16/99 5 news Page 1 of 3 News and Bulletins GRAND TERRACE HAS GONE GLOBAL... Grand Terrace has officially made its presence known on the global scale ESRI (Environmental Systems Research Institute) and Grand Terrace have been working together to help our City get a running start in geographical information systems or GIS as it is called Grand Terrace is currently using ESRI's GIS software called Arcvnew GIS is a very important and powerful mapping and analysis tool - and the combination of software and computer data can do a lot for a city Many tasks can be automated and information can be stored and accessed more efficiently with GIS For example, sewer Imes can be mapped (with accuracy within inches 1) and a maintenance schedule attached The end result is a city map that can give precise locations of lines, and when you "click" on that line, you can get a detailed table of when the line was last cleaned, when it was installed or repaired --you get the idea Although GIS is not new to small cities, Grand Terrace has been kind of a "test case" for ESRI, and the company has -helped us tremendously Our small city is highlighted on the ESRI web -site - a site that is checked daily by GIS, government and business -professionals from all over the globe You can read the story of Grand Terrace's journey into the world of GIS by checking out ESRI's web site at www esn com/industnes/localg_ov/local o� v html We are plugged in as - FREE SMALL BUSINESS SEMINAR DATE. 1/22/99 TIME. 8.00 to 12 noon Haven't you always wanted to start your own busmess9 Be your own boss'? Or maybe you already have your own business and are looking to expand if any of these describe you, the City of Grand Terrace is sponsoring a seminar that is Just for YOUI On January 22, 1999, Friday morning, the Community & Economic Development Department will be hostmg a FREE small business seminar in the city hall community room The seminar is composed of two parts For All Small Businesses - 8 00 a m to 10 00 a in http //www cn grand -terrace ca us/hotnews/news htm 2/17/99 news Page 3 of 3 For more information, call Creative Media (909) 422-0132 DESIGN IMAGING Architectural Design, Drafting, Consulting Owner/Designer Jim McGivern For more information, call Design Imaging at (909) 370-0706 vLH-arford Nu.rswc) seMces VLHARFORD NURSING SERVICES Private Duty Nursing Care - specializing in care of the elderly Owner/Operator Virginia L Harford For more information, call VLHarford Nursing Services at (909) 825-7800 AND SPEAKING OF HOME BASED BUSINESSES.. DID YOU KNOW. • 1/3 of all Grand Terrace businesses are Home Based Businesses . Over 1/2 of all home businesses are in professional fields Grand Terrace is proud of our entrepreneurial citizens' We are pleased to announce that we now have a program to offer free advertising (like the businesses represented here) for home based businesses Ads will be placed here on the internet at the City web site at (www ci grand -terrace ca us) We can post your business card, create a custom ad and/or place a hyperlink to your own web site all free of charge Ads will remain posted for a minimum of two weeks To take advantage of this opportunity, ads will be placed on a first come, first serve basis and format will be dependent upon then information and materials your are able to supply us Digital photos, logos or business cards are accepted on computer disk or via e-mail to grandterrace@eee or Prepared text is welcome Note that the more prepared your ad is, the faster we will be able to get it up and running on the 'net' We reserve the right to edit as necessary SUPPORT GRAND TERRACE BUSINESSES! httn //www ct grand -terrace ca us/hotnews/news htm 2/17/99 calendar Page 2 of 2 Wednesday -12 noon to 8 00 p m Thursday -10 00 to 6 00 p m Friday -12 noon to 5 00 p m Saturday - 9 00 to 5 00 p m Sunday - 1 00 to 5 00 p m http //www ci grand -terrace ca us/hotnews/calendar htm 2/17/99 parks ti Page 2 of 7 coordination, balance and poise Students currently enrolled in the program will have first priority to re -enroll Inst Diana Condor Pre -Ballet (3-6 yrs ) Sat 8 45-9 30 a m $30 Beg (7-10 yrs ) Sat 9 30-10 30 a in $30 Adv (8-14 yrs ) Sat 11 30-12 30 p in $30 GTSC 8 wks Classes start April 1 Tap & Jazz -An exciting way to develop your sense of rhythm and coordination while expressing yourself through fun dance movements Beginning Tap and Jazz develops fine motor skills and coordination Students currently enrolled in the program will have first priority to re -enroll Inst Diana Condor Beg (7-14 yrs ) Sat 10 30-11 30 a m $30 GTSC 8wks Classes start April 1 Toddlerate - Students will gain skills in balance, coordination, self-control, discipline and self- esteem Students will start by learning basic exercises and then progress into rolls, blocks, punches, and kicks The instructor heavily stresses and enforces when and where the proper place is to use the self-defense skills they are learning Inst Robert Dowell Beg (3-6 yrs ) M/W 3 00-3 30 p in $20/month Adv (3-6 yrs ) NM http //www ci grand -terrace ca us/hotnews/parks htm 2/17/99 parks Page 4 of 7 Aerobics -A 45 minute aerobic routine during your lunch hour or evening will surely take care of your exercise for the day' This class is geared for every exercise level Both low and high impact will be mixed into the routine This is definitely for everyone who wants a little exercise in their life Inst Julie Hernandez Adults Mon / Wed /Fn 12 15-1 00 p m Adults Mon /Wed 615to700pm $10/month GTCC 4 wks * Special Holiday Classes . Spring Workshop' - Hop on down the Bunny Trail and have some springtime fun Make a spring craft to give to your favorite someone Limited space is available, so early registration is a must All materials included in the fee Instructor Dennice Precie Toddler (2-5 years) 9 30-10 00 am $5 Class held Friday, March 19, at the Grand Terrace Civic Center Excursions The Glory of Easter - See the Glory of Easter at the Crystal Cathedral This fabulous evening show has main floor seating Dinner will be before the show on your own at Knott's Berry Farm Don't miss this seasonal grand seasonal event) Date Saturday, March 27 Time:330pm -930pm http //www ci grand -terrace ca us/hotnews/parks htm 2/17/99 1 parks Page 6 of 7 Ttme:9am -6pm Fee $40/person Registration. Taken at the Civic Center on or before July 30 Yosemite - Our 3 day two night stay will be at the Yosemite Lodge in the Valley of Yosemite National Park Visit this scenic wonder and experience nature at it best) We will also visit Tuolome Meadows and Mono Lake Date: Mon, Sept 13 -Wed, Sept 15 Time: S a m (9/13) - 7 p m (9/15) Fee: $198/person, DOUBLE $275/SINGLE Registration. Taken at the Civic Center on or before August 12 Julian - Picturesque Julian, located in the hills in the San Diego Back Country, is another favorite for apple picking' Visit this quaint little turn of the century mining town with its charming boutiques and bed & breakfast inns Date. Friday, October 8 , Time 8am -6pm Fee: $28/person Registration. Taken at the Civic Center on or before September 23 San Francisco - Spend 3 nights and 4 days in beautiful San Francisco This trip will include a cruise and tour of Alcatraz and a San Francisco City Tour We'll also give you one full day to tour the city on your owns Date. Sun, Nov 7 - Wed, Nov 10 Time. 8 am (11/7) - 7pm (11/10) Fee- $339/person, DOUBLE $509/SINGLE Registration Taken at the Civic Center on or before October 1 Huntington Harbor Cruise of Lights - Enjoy a festive trip to view the holiday lights of http //www ci grand -terrace ca us/hotnews/parks htm 2/17/99 a council 1 Pagel of 5 CITY OF GRAND TERRACE CRA/CITY COUNCIL MEETING CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 BARTON ROAD CITY OF GRAND TERRACE CRA/CITY COUNCIL MEETING FEBRUARY 11,1999 600PM CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 BARTON ROAD Call to Order - Invocation - Pastor Salon Elias, Azure Hills Seventh-Day Adventist Church Pledge of Allegiance - Roll Call - Convene Community Redevelopment Agency 1 Approval of 01-28-99 Minutes 2 Approval of Check Register CRA021199 3 Mid -Year Budget Review and Adjustments FY 1998-1999 Adjourn Community Redevelopment Agency Convene City Council Meeting http //www ci grand -terrace ca us/city/council htm 2/17/99 council Page 3 of 5 Adjourn NEXT MEETING IS ON FEBRUARY 25,1999 LAST MEETING. JANUARY 28, 1999 6.00 P M. CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 BARTON ROAD t � Call to Order - Invocation - Pledge of Allegiance - Roll Call - Convene Community Redevelopment Agency 1 Approval of 01-14-99 Minutes 2 Approval of Check Register CRA012899 3 Policy on the Purchase and Sale of Rehabilitation Homes 4 Mid -Year Budget Adjustments 5 CLOSED SESSION - Amendment #2 to Exclusive Right to Negotiate (ERN) for Town Square Project on Barton Road http //www ci grand -terrace ca us/city/council htm 2/17/99 council Page 5 of 5 8 New Business 8A Mid -Year Budget Adjustments 8B Local Purchasing Preference Policy 8C AB 1020 Bicycle Transportation Plan (BTP) Resolution Approving the AB 1020 BTP Resolution in support of Grant Application for a portion of Bikelane Project Phase H 8D Pico Park Request to Install Batting Cages 9 Closed Session -None Adjourn http //www ci grand -terrace ca us/city/council htm 2/17/99 1 Chamber of Commerce N` T Page 2 of 2 We can also help you with alternate site selection To get your business started in Grand Terrace, or to expand your business, just call the Community & Economic Development Department at (909) 430-2247 http //www ci grand -terrace ca us/bus/comet htm 2/17/99 Economic Development Technical Page 2 of 3 1 11 Clerical 19 2% ales 9 6% OTAL WHITE COLLAR 70.6% �O­TAL BLUE COLLAR 29 4% (� Business Type The City of Grand Terrace has an excellent atmosphere for commerce and industry, and so it maintains diverse types of businesses in the community o Manufacturing 12 10% o Services 8 40% o Retail 17 70% o Construction 8 50% o Professional 29 70% o Government 6 30% o Other 17 30% Additionally, the City is proud of the entrepreneunalship of its citizens There are approximately 2,643 employed within the City and many professional/technical home -based businesses Demographics otal dwelling 4,059 �imts caner occupied 70 9% Imedian rent $609/mo roedian housing $160,000 st ewer housing Nearly 1/3 of all housing in Grand Terrace is less than 20 yrs old rock Fop�ula=tion� 13,352 55,433 - 6th highest median income out of 48 ranked cities in the Inland Empire and # 1 in a 17 mile radius of the City Median income d Terrace has an edicated qualified and skilled workforce Gran , q Approximately 25% have a college degree IMedian age 32 2 yrs I http //www ci grand -terrace ca us/ecodev/ecodev htm 2/17/99 20 Grand Years t } y Pagel of 5 You can find out all about Grand Terrace's history (check out the City Info Section of this website), but what about the next 20 years? Here's how the City has been working to forge a bright future for its citizens by updating the City's General Plan The Challenge The challenge for Grand Terrace, a city of approximately 13,000, was to establish community interest and involvement in the process of updating the city's General Plan For Grand Terrace, the goal was not just to meet the requirements of state law in the update, nor was it to simply update the document with new statistical information The ultimate goal for Grand Terrace was to allow the General Plan to truly reflect community values and to be a usable and ready tool for community identity and economic growth City staff realized that citizen and business participation in the General Plan update is vital to gaining baseline support and "buy -in" from the community That is, for the community to care what the City's blueprint entails and to support it in both the present and future, the community itself would have to play a key role in its creation Establishing ground rules for economic growth and development was a particular challenge posed by this task Naturally, these are important considerations to any general plan update, but it is the key component in creating the city's first Economic Development Element Grand Terrace, being primarily a bedroom community nestled between the metropolitan areas of San Bernardino and Riverside, California, has only one main commercial strip through the downtown area The city's tiny 3 1 square mile size, while making it an ideal enclave for family-onented professionals to live, is also somewhat of a limiting factor for commercial enterprise When coupled with the fact that many residents were still not completely sold on the idea of promoting the city, the challenges were clear in developing a workable plan for the city's future Even more challenging was the fact that it is never enough just to have good ideas The ideas must be translated into a physical document so the ideas can be implemented Yet, with limited staff and budget, could the ideas be translated into something tangible even before the formal elements were wntten'7 The Solutions http //www ci grand -terrace ca us/grand htm 2/17/99 20 Grand Years' t. „¢ t: ,.,1 Y r �l jryrti 1• ... +�J t Page 3 of 5 TARGET GROUP METHOD OF OUTREACH Parents and school age children Children's zoning/general plan placemat to color distributed to schools Parents were asked to read the backside and mail to City Hall where their child's artwork could be displayed Semors General Plan education pamphlets distributed to the senior center Residents/Citizens Booth set up at local fair (Grand Terrace Days) to distribute materials, speak with residents and solicit comments Citizens/developers/business persons Counter display with education material set up at Community & Economic Development Department Developers/business persons City Profile brochure developed and distributed to all interested parties All residents Articles in City newsletter, Chamber of Commerce newsletter, local newspapers, local cable channel ad (a binder with all articles is available for review) Planning Commission/City Council Two scoping sessions each, all televised on local cable channel (video tapes, audio tapes and photos are available for review) All sectors Public Forum All Information placed on city web page Persons affected on Barton Road (City's Letters sent to each property main commercial strip) owner/resident of long, narrow lots with legal nonconforming uses individually, meeting held with these property owners, staff members and the mayor All residents Housing survey of residents From these meetings and outreach efforts, eight major categories of concerns and direction for action were identified 1. Community unage — need to build a strong identifiable image for use as a marketing tool http //www ci grand -terrace ca us/grand htm 2/17/99 20 Grand Yearn Page 5 of 5 aggressive in working with business recruitment and retention both individually and in conjunction with the Chamber of Commerce This lead to the recruitment of Rite Aid for a primary comer in the commercial area of Grand Terrace, brought more business inquiries in general and greatly increased interest in the town square project — and all with strong citizen support Grand Terrace's General Plan will now reflect the desires and needs of the population in the City The Strategic Action Plan and all associated public outreach were a resounding success, both in terms of citizen participation and support, and in creative ways of making these dreams tangible and doable Grand Terrace's General Plan Outreach — a shining example of how one city met the challenge with outstanding results Special Thanks to the General Plan Task Force JoAnn Johnson Phyllis Sternberg Don Larkin Jimmy Suns Robert Lavin Maryetta Ferre Herman Hilkey Mary Trainor (alternate) Lee Ann Garcia (alternate) As well as staff members Patrizia Materassi and Hally Cappiello r'�,rtlte +Sews - a Services-SpGrts cave CH'1 k ►Po Rxtstinesses http //www ci grand -terrace ca us/grand htm 2/17/99 Community and Economic Development Department STAFF REPORT CRA ITEM ( ) COUNCIL ITEM (X) MEETING DATE February 25, 1999 FUNDING REQUIRED NO FUNDING REQUIRED _ X _ SUBJECT Economic Development Division Update & Presentation RECOMMENDATION Receive and file BACKGROUND The Economic Development Division has been in existence for approximately a year and a half now, and we have made some noted accomplishments in that brief set up time frame Our expectations are high, and we have committed ourselves to "putting Grand Terrace on the map" The purpose of this report is to highlight some of these accomplishments and share anticipated goals for the upcoming fiscal year with the City Council DISCUSSION Economic development is a mind set, as well as a set of tasks It entails viewing planning, code enforcement, community need and virtually all city activities from the business's standpoint. This allows staff to better anticipate the needs of potential businesses, thereby permitting staff to be proactive in business attraction efforts However, economic development is more than a tool to bring new firms to an area It affords us the means to attract specific types and sectors of businesses to our community It allows us to compete effectively with other larger cities and brings Grand Terrace more visibility in terms of good business environment in the Inland Empire Economic development is an investment in the community's future Tins investment has the potential to lead us to prosperity, and more importantly, allow us to sustain prosperity even through difficult economic times This philosophy has guided the Community & Economic Development Department's daily activities this past year Every dollar spent on marketing our city and attracting new business takes us a step closer to reaching our vision for what the city should be The city vision is to maintain and enhance what we already have and achieve sustainable economic growth Please refer to attached city vision (Attachment E) RiVESTMENTS MADE SO FAR Business Attraction ❖ Organized a case tracking and logging of business inquiries and all leads received (whether through direct inquiry, phone contact or leads presented from another agency, e g , Inland Empire Economic Partnership) ■ Ease and efficiency of follow up and better record keeping ❖ Recruited a developer for town square concept ■ Generating potential for $260,000/year in tax revenue from the third year on 22795 Barton Road ■ Grand Terrace, California 92313-CXKMM A-AnfoA ITEM NOnr CURRENT INVESTMENTS (UNDERWAY AND PROJECTED TO BE COMPLETED BY JUNE 1999) Business Attraction ❖ Marketing efforts ■ Developing one page color article in Inland Empire Magazine (California Speedway issue) with financial participation from local landowner (general marketing effort) ■ Send out City and Site Information to all large firms interested in Grand Terrace, as well as specific targeted businesses identified by their demographic needs (EX Wild Oats, Frye's) ❖ Sending out Request for Proposal for tax increment and retail tax estimate study of commercial and industrial area Information will help guide future development and procurement of firms for vacant and underutilized properties, will help establish program thresholds ❖ Working in conjunction with ESRI to place articles related to Grand Terrace's GIS Division efforts on their web site (www esn.com/industnes/localaov/grand terrace html) ■ This international platform offers the City increased exposure and in a high tech format ■ Preparing vacant sites inventory with detailed site information (size, owner, etc ) Business Retention and Expansion ❖ Evaluating and distributing of Business Survey data in conjunction with the Chamber of Commerce's Business Development Committee ❖ Due to demand, extending free advertising on City web page to all Grand Terrace based businesses (home based or not) ❖ Meeting with local landowners and brokers of key retail areas in Grand Terrace, e g , Grand Terrace Center and Pure Design building to share information and resources/goals from recent economic _ studies, surveys and market analysis ❖ Creating ordinance and program to use forfeited temporary sign permit deposits for use for purchase of Grand Opening banners that new businesses can utilize Job Creation ❖ Meeting with local landowners and brokers of targeted industrial/commercial areas in Grand Terrace to share information and resources/goals Liaison/Networking ❖ Participating with CORE21 and other high tech/education programs to increase Grand Terrace's visibility and image as a potential "player" for high tech firms ■ May bring new and desirable firms to Grand Terrace which will ultimately improve the jobs available in Grand Terrace with the skills of residents FUTURE INVESTMENT GOALS (FOR 1999/2000 FISCAL YEAR) Business Attraction ❖ Work with ESRI to create an "interactive" map on the City web site that can be used for potential firms/developers to find out more about a particular site ❖ Produce an Economic Development insert for use in City's marketing package that is currently used by the Housing Department ❖ Focus on promoting development on Mt. VemonBarton (north and southwest) corners, as well as the industrial area ❖ Send out an RFP for hiring a consultant to do Phase I of a Specific Plan for the Grand Terrace Business Park area ■ Expands possibilities to attract Job intensive firms by making a site "project ready" rF City of Grand Terrace Potential Sites for... Reade International Warehouse Distribution for Metal Fabricator P O Box 15039 Riverside, RI 02915-0039 Attn Charles Reade ATTACHMENT A I a � 1 City of Grand Terrace Land uses Allowed by MR Zoning: MR - Restricted manufacturing Allows warehousing, distribution, light manufacturing, storage, building maintenance, communication services, laundry & cleaning, building supplies, other uses are also permitted - see Community & Economic Development for more details 3 SKr Site 2 - Grand Terrace • Pico Street, Grand Terrace, CA • APN 277-071-02 • Zonmg M2 • Size 9 27 AC • Owner Edison Co Site 3 - Grand Terrace • Van Buren Street (south side), Grand Terrace, CA • APN 277-101-39 • Zonmg MR • Size 9 27 AC • Owner Edison Co 5 f iv .• �' h City of Grand Terrace • Business friendly atmosphere • Low cost land • Fast track pernutring/development process • Natural beauty & community events • Superior location • Good schools with small class sizes • Home to building suppliers & construction businesses • Stable City Management and political atmosphere City of Grand Terrace For more mformation call (909) 430-2247 Hally Cappiello Associate Economic Development Planner 7 IDEAS FOR IMPROVEMENTS 1 1 would like to improve the way I keep track of inquiries though I would like to keep an annual file of all business inquiries I have tried using the chron file for letters I have sent out, and also sending copies to you (if the note was sent by e-mail), but I would like them to be all in one place I propose a large binder where the other planners could also keep track of any inquiries they have 2 The other thing I would improve is to be kept abreast when the other planners receive inquiries regarding a new buyer and/or tenant, especially if it is a site than I am actively helping to market or if it is a large employer, etc The binder idea might help with inquiries ' Originally I had hoped to use software to do this type of tracking, but our network is not reliable enough to share software on the network and to share would require us all to have similar operating systems and hard drive size, etc Further, we all use different types of software so it is almost impossible to use existing software So perhaps the binder is best. 3 1 recommend that we do put some basic info on sites available on the web site, but no detailed information' The web site information is meant to be a tease - not a substitute for a staff member acquainting a business with zoning regulations, Grand Terrace in general, etc The site should entice the reader to call staff to find out more When I get a sample together, I will submit it to you Harry Asher Environmentally Correct P, S & P HC 3730 r Terrace, #204 Prol , Inc Developer of Vero Beach, FL 32960 recycling industrial plants 561-770-1030 Nolan Fry Mfg & Distribution of P, S & P HC Southdown, Inc cement 1200 Smith, #2400 Houston, TX 77002 713-653-8561 Herrick C Johnson, V P Client is distribution facility P, S & P HC Lee & Assoc Comm RE 32409 Mission Inn Ave Riv, , CA 92507 684- 400 X232 Call center IEEP HC 20-30, 000 sq ft 250 employees Laminate manufacturer IEEP HC 10,000 sq ft /possible construction Charlotte Devore, Acct Boat trader manufacturer P, S & P HC Mgr for Don Ellis, Pres 6-7 acre site or E-Z Loader Boat Traders 60, - 70,000 sq ft P O Box 1148 plant w/adjacent Tullahoma,TN 37388-1148 ofcs 931-455-6940 X116 fax 931-455-0467 STAFF REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE February 25, 1999 SUBJECT RESOLUTION SETTING PRIORITIES FOR FILING A WRITTEN ARGUMENT REGARDING A CITY MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS At the meeting on December 10, 1998, the City Council adopted a Resolution calling a Special Election for the purpose of placing a utility users tax on the June 8, 1999, ballot Pursuant to Article 4, Chapter 3, Division 9 of the Elections Code the legislative body of the City, or any member or members thereof authorized by the body may file a written argument, not to exceed 300 words in length, for or against the City Measure In addition, the Council may direct the City Attorney to prepare an impartial analysis of the measure showing the effect of the measure on the existing law and the operation of the measure Attached is a Resolution setting priorities for filing a written argument regarding a city measure and directing the City Attorney to prepare an impartial analysis To avoid a potential Brown Act violation, Council may authorize up to two Council Members to prepare a written argument to be published in the Ballot Staff Recommends Council Appoint up to two members of the City Council to prepare a written argument to be published and distributed to the voters Adopt the Attached Resolution authorizing members of the City Council to prepare a written argument regarding the City Measure and directing the City Attorney to prepare an impartial analysis COUNCIL AGENDA ITEM NO: C-,kE J Resolution No 99- Page 2 ATTEST City Clerk of the City of Grand Terrace I, BRENDA STANFILL, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 25" day of February, 1999, by the following vote AYES NOES ABSENT ABSTAIN Brenda Stanfill, City Clerk Approved as to form City Attorney