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06/10/199922795 Barton Road ,. Grand Terrace California 92313-5295 Civic Center (909) 824-6621 • Fax (909) 783-7629 Fax (909) 783-2600 t , Byron R Matteson ' a Mayor Dan Buchanan Mayor Pro Tempore . h Herman Hilkey Jim Smgley Lee Ann Garcia Council Members Thomas J Schwab City Manager FILE COPY June 10, 1999 CITY OF GRAND TERRACE Regular Meetings 2nd and 4th Thursday - 6:00 p.m Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road NNE 10, 1999 6:00 P M. b C iwGRAM TEIt'BAERCOMKMWMA ICANSWM.AtTOF aw IF YOU JRZQVMRICUL ASS Ate U TO FARMTI'AU IN AN 14OTM PLE"I CAIL I= CM CLERWO OFMCE,AT(*9)V44UIATUASTAHOURS PFJGRT'01=MEffJK6v IR YOU DESIRE TO ADDJWW TJRZ MYCOMM RUROW THE NUMI SIG *INMRT MVNDIM PONX COAOM ,, YOU AX9 AB " VUUM 001MM A UQVW TO 9MW OMM AVA"= Ar IIAN4'EAIOfTSEITTI�4T€T.�. ��I��`OI�I��H$A'� 1=AWROPMT1TV4Lv * Call to Order - * Invocation - Dr Paul Reed, Terrace Crest Baptist Church * Pledge of Allegiance - * Roll Call - STAFF COUNCII. AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY 1 Approval of 05-13-99 & 05-27-99 Minutes Approve 2. Approval of Check Register CRA061099 Approve 3 Budget Appropriation. Postage for Public Hearing Notice Appropnate 4 Closed Session - Real Estate Negotiations (22644 Van Buren) ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCII. MEETING 1 Items to Delete 2 SPECIAL PRESENTATIONS None 3 CONSENT CALENDAR The follavnng Consent Calendar hems are expected to be routine and noncontroversial They will be acted upon by the Council at one fte w dbout discussion. Any Council Member, Staff Member, or Citizen may request removal of an hem from the Consent Calendar for discussion. Approve A Approve Check Register 061099 B Ratify 06-10-99 CRA Action Approve C Waive Full Reading of Ordinances on Agenda D Approval of 05-13-99 & 05-27-99 Minutes Approve PENDING C R A APPROVAL A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held m the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 13, 1999, at 6.00 p.m. L PRESENT: Byron Matteson, Chairman Dan Buchanan, Vice -Chairman Herman Hilkey, Agency Member Tun Smgley, Agency Member Lee Ann Garcia, Agency Member Tom Schwab, Executive Duector John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Duector Pawma Materassi, Community and Economic Development Director Lt. Pete Ortiz, Sheriff's Department ABSENT:, John Harper, City Attorney Virgil Barham, Building & Safety Director CRA-99-31 MOTION BY AGENCY MEMBER Hii KEY, SECOND BY VI BUCHANAN, CARRIED 5-0, to approve the April 22, 1999 Commumty Redevelopment Agency Minutes CRA-99-32 MOTION BY AGENCY DER GARCIA, SECOND BY VI BUCHANAN, CARRIED 5-0, to approve Check Register CRA051399. WJ-Aff• • RNMKOW6181M• : ua-1111"WINV CRA-99-33 MOTION BY AGENCY MEMBER EMIMY, SECOND BY VI BUCHANAN, CARRIED 5-0, to authonze staff to go to bid for the replacement of the Richard Rollins Park restrooms Vice -Chairman Buchanan gave a presentation to Margie Ayars, outgomg Housing Specialist. He commended Margie on all of her accomplishments and dedication that she has given to the City of Grand Terrace and for the outstanding job that she has done with the housing program. r CRA AGENDA ITEM NO. PENDING C R A APPROVAL A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 27, 1999, at 6 00 p.m. FRF.SENT: Byron Matteson, Chairman Dan Buchanan, Vice-Chwman Herman Hilkey, Agency Member Jim Smgley, Agency Member Lee Ann Garcia, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patnzia Materassi, Community and Economic Development Director Lt Pete Ortiz, Sheriffs Department ABSENT: John Harper, City Attorney Virgil Barham, Building & Safety Director ��•••� � Ir 1' 11 lam. CRA-99-34 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve the May 11, 1999 Community Redevelopment Agency Minutes CRA-99-35 MOTION BY AGENCY MEMBER HmxEY, SECOND BY VICE-CHAIRMAN BUCHANAN, CARRIED 5-0, to approve Check Register CRA052799 IWO �1 9 Y Y Imo. CRA-99-36 MOTION BY AGENCY MEMBER EHI EY, SECOND BY VICE-CHAIRMAN BUCHANAN, CARRIED 5-0, to adopt a resolution for the 1999-2000 Fiscal Year Budget of the CRA of the City of Grand Terrace with estimated revenues of $4, 427, 804, use of available fund balance of $637, 808, net transfers-m of $1,535,000, for a total source of funds of $6,600,612, and Total expenditures of $3,411,271, Inter -fund Loan to City of $350,000, net transfers -out $1,535,000, net interfund transfers -out $560,115 for a total use of funds of $5,856,386 PENDING C R J ,PPROVAL PAGE 1 CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE JUNE 10,1999 OUTSTANDING DEMANDS AS OF JUNE 10,1999 CHECK NO VENDOR 41971 DRAGOS BARBU 41972 VIRGIL BARHAM 41986 KEYSER MARSTON ASSOCIATES 14987 JOHN LAMPE 41992 OFFICE MAX 41998 PETTY CASH 42004 SOUTHERN CA EDISON COMPANY 42006 STAPLES 42010 U S BANK TRUST 42015 YOSEMITE WATERS DESCRIPTION CHECK REGISTER NO INTERN, 5/19-5/28/99 AUTO ALLOWANCE FOR JUNE, 1999 CONSULTANTS FOR TOWN SQUARE PROJECT TEMP PLANNER, 5/19-6/l/99 OFFICE SUPPLIES REIMBURSE PETTY CASH ELECTRIC FOR HOUSES UNDER REHABILITATION OFFICE SUPPLIES JUNE PAYMENT FOR 1997 COP BOND ISSUE BOTTLED WATER FOR HOUSING REHABILITATION DEPARTMENT TOTAL 061099 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE COMMUNITY REDEVELOPMENT AGENCY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE COMMUNITY REDEVELOPMENT AGENCY BERNARD SIMON FINANCE DIRECTOR AMOUNT 22937 13750 1,48500 49842 2962 1765 6465 1684 22,548 07 18.80 25,045 92 STAFF REPORT CRA ITEM (3) COUNCIL ITEM ( ) MEETING DATE June 10, 1999 SUBJECT BUDGET APPROPRIATION POSTAGE FOR PUBLIC HEARING NOTICE On the July 8, 1999 Community Redevelopment Agency agenda, the Council/Agency will be considering an Ordinance concerning whether the existing redevelopment plan shall be amended to allow for the acquisition of non-residential parcels of land, and any parcel with the consent of the property owner, through the utilization of eminent domain proceedings Prior to consideration, the California Health and Safety Code requires a public hearing with notices mailed to each property owner within the Project area Approximately 3,600 parcels are on record, which will require an appropriation of $1,186 to cover the cost of postage Staff Recommends Council Authorize an appropriation of $1,186 from the unappropriated CRA Capital Projects fund balance for the cost of the postage for the notice of public hearing, which is scheduled for July 8, 1999 CRA AGENDA ITEM NO. ,�f PallI , " 6a CITY ` COUNCI PPROVAL CITY OF GRAND TERRACE DATE JUNE 10,1999 CHECK REGISTER NO 061099 OUTSTANDING DEMANDS AS OF JUNE 10, 1999 _ CHECK NO VENDOR DESCRIPTION AMOUNT 12967 INLAND EMPIRE LCC REGISTRATION, MEMBERSHIP MEETING 12500 12968 TREMCO RE -ROOF SENIOR CENTER -REPLACE CHECK LOST IN MAIL 1,53728 12970 WORLD WIDE SCREEN PRINT G T DAY T-SHIRTS 12930 3142 12971 COMCAST CABLE VISION CASH PAYMENTS FOR 5/21/99 12972 COUNTY OF SAN BERNARDINO BOOKING FEES FOR FEBRUARY 3 MARCH, 1999 1,437 48 17915 12973 COMCAST CABLEVISION CASH PAYMENTS FOR 5/27/99 12974 COMCAST CABLEVISION CASH PAYMENTS FOR 5125/99 17572 12975 VIRGIL BARHAM LONGEVITY PAY FOR PAYROLL ENDING 5114199 2886 12976 U S POSTAL SERVICE POSTAGE FOR CITY NEWSLETTER/BROCHURES 47080 12977 CORONA -RIVERSIDE SHRINERS CLUB DONATION TO MARCH IN G T DAYS PARADE 15000 12978 BRENDA STANFILL REIMBURSEMENT FOR NOTARY PUBLIC FILING FEE 3100 12979 BALLOON TEAM PROMOTIONS BALLOON ARCH FOR G T DAYS FAIR 30000 12980 PARADISE VALLEY SHRINERS CLUB DONATION TO MARCH IN G T DAYS PARADE 15000 12981 TIMELESS PLAQUES & AWARDS AWARDS FOR G T DAYS PARADE 45757 12982 BILL SHAPIRO THUNDER ROAD BAND FOR G T DAYS FAIR 65000 n 12983 VANESSA AYALA BIRTHDAY BONUS 5000 C 12984 TIMELESS PLAQUES & AWARDS AWARDS FOR G T DAYS FAIR 17699 Z 41965 ACCENT PRINT & DESIGN PRINT SENIOR NEWSLETTER 10344 n 41966 ADDINGTON ENGINEERING CONSULTANT ENGINEERING SERVICES FOR COMMUNITY DEVELOPMENT r DEPARTMENt. MAY,19N 2,985 00 41967 MATTHEW ADDINGTON PLANNING COMMISSION MEETING, MAY 20.1999 5000 v41968 AMCO TRANSMISSION REBUILD TRANSMISSION/REPAIRS ON 1985 VAN 1,55022 41969 AMERICAN PLANNING ASSOCIATION AD FOR INTERN, COMMUNITY DEVELOPMENT DEPARTMENT 5000 41970 ESTHER BAILER REFUND, RECREATION EXCURSION 12000 41971 DRAGOS BARBU INTERN 5/19-5/28/99 68813 41972 VIRGIL BARHAM AUTO ALLOWANCE & CELL PHONE USE FOR JUNE, 1999 13250 ` 41973 WINNIE BARTEL REFUND, RECREATION EXCURSION 12000 I / 11.) L ./ CITY OF GRAND TERRACE DATE JUNE 10, 1999 CHECK REGISTER NO 061099 OUTSTANDING DEMANDS AS OF JUNE 10, 1999 CHECK NO VENDOR DESCRIPTION AMOUNT 42003 SMART & FINAL IRIS COMPANY G T DAY FAIR SUPPLIES, RECREATION DEPARTMENT 3156 42004 SOUTHERN CA EDISON COMPANY ELECTRIC FOR CITY OWNED FACILITIES, SIGNALS, MEDIANS, 5,719 03 AND PARKS 42005 BRENDA STANFILL AUTO ALLOWANCE & CELL PHONE USE, JUNE, 1999 228 00 8 31 42006 STAPLES OFFICE SUPPLIES 15 03 PROGRAM SUPPLIES FOR CHILD CARE 42007 TOYS R US PLANNING COMMISSION MEETING, JUNE 20, 1999 5000 42008 MARY TRAINOR 12000 42009 TRI-COUNTY OFFICIALS UMPIRES FOR SLO-PITCH SOFTBALL PLANNING COMMISSION, JUNE 20, 1999 5000 42011 FRAN VAN GELDER 12720 42012 JEANNINE VASQUEZ MONITOR RECREATION CLASSES CALIFORNIA CODE/COURT UPDATES 15812 42013 WEST GROUP HARDHATS FOR BUILDING & SAFETY DEPARTMENT 6980 42014 WESTERN HARD-HATS INC 22605 42015 YOSEMITE WATERS BOTTLED WATER FOR CITY OWNED FACILITIES 42016 MARK ZAMMETT REFUND, RECREATION PROGRAM 1000 PAYROLL FOR MAY, 1999 130,699.96 TOTAL 159,76102 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY BERNARD SIMON FINANCE DIRECTOR CITY OF GRAND TERRACE COUNCIL APPROVAL A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 13, 1999 at 6:00 p m. PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman E key, Councilmember Jun Smgley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patrim Materassi, Community and Economic Development Director Lt. Pete Ortiz, Sheriffs Department ABSENT: Virgil Barham, Building & Safety Director John Harper, City Attorney The meeting was opened with invocation by Pastor Salim Eras, Azure Hills Seventh-Day Adventist Church, followed by the Pledge of Allegiance led by Councilmember Garcia. ITEMS TO DELETE None SPECIAL PRESENTATIONS 2A Proclamation - Water Awareness Month Councilmember Hiilkey read a proclamation proclaiming the month of May 1999 as Water Awareness Month and urged all citizens to be responsible water users and protectors 2B Water Awareness Month Poster Contest Winners from Terrace View Maryetta Ferre', Principal from Terrace View Elementary School, announced that each year Riverside Highland Water Company holds a poster contest for students in the category of water awareness This year the theme is "Conserve Water It's Easier Than You Think " She indicated that first and second place winners are chosen from each grade level and then one sweepstake winner is chosen from those students and receives a $100 savings bond from Riverside Highland Water Company. She introduced each of the winners while they displayed their posters and plaques COUNCIL AGENDA 11EAA Np�D 5y 4 Councd Mmutes May 13, 1999 Page 3 ORAL REPORTS 5A Comnttee Resorts Historical and Cultural Activities Committee a Minutes of April 5, 1999 CC-99-76 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCER GARCIA, CARRIED 5-0, to accept the April 5, 1999 minutes of the Historical and Cultural Activities Committee. Mayor Pro Tern Buchanan, reported that he ammkied the Art Show that was held on May 2, 1999 He congratulated the Historical and Cultural Activities Committee on the Art Show and felt that it was a great event He indicated that the City has looked into several other alternatives as opposed to a utility tax and that there are no other choices He stated that he supports the proposed utility tax Councilmember Singky, stated that he supports the proposed utility tax The state has robbed the City of their property taxes causing the City to dip into the reserves If the City continues in this direction, the reserves will be depleted in approximately five years The quality of life is our most valuable asset. Councilmember Hilkev, indicated that the City has lost four employees over the last month and feels that this raises a red flag Grand Terrace does not have a retail income He feels that the quality of life that the residents are use to has to be supported It is staff s and Council's opinion that the quality of life will deteriorate because the up keep can't be afforded and that is why the Council is proposing a utility tax Councilmember Garcia, she questioned whether there was a way that the poster contest participants and art show participants art can be displayed for everyone to see She reported that June 5, 1999 is Grand Terrace Days. She attended the SANBAG mewing where they discussed a state wide tax to pay for freeway expansion. She reported that Action for Better Cities is being looked at by the State Legislators Assemblyman Leonard will be speaking at the Inland Empire Division of the League of California Cities meeting where he will discuss the bill that he has written on the return of ERAF dollars. The League is looking at different fees that are charged to cities and are working on ways to eliminate them She stated that the Council took a vote to place the proposed utility tax on the ballot and that it is up to the community to decide whether they want it or not Mi yor Matteson, indicated that the Council voted to place the proposed utility tax on the ballot and that it doesn't mean that everyone supports it. It will be up to the voters. f _ r x t y A 'i yl Y Cotmal Minutes May 13, 1999 Page 5 Jacinto Fault which is on the other side of Reche Canyon and it is an active fault This parcel has no more hazard than any of the homes in this area He indicated that as an engineer he is comfortable with Grand Terrace because this regions is not subject to liquefaction He feels that when the site is developed and stabilized there will be far less erosion than m the current state Councnlmember Sinalev, asked Mr Petta if the homes to the north of his parcel were there when he purchased the property except the Miller home Mr. Pena, responded in the negative Councilmember Singlev, stated that he believes in property rights and doesn't see a problem with the parcel split Councilmember Garcia, stated that when the property is developed it will have to come back to the Planning Commission and that all property owners will be notified MAnr Pro Tern Buchanan, stated that he feels that the proposed subdivision is an appropriate use of the property He feels that most of the concerns that have been raised are most appropriately addressed in the Site and Architectural Review process CC-99-77 MOTION BY COUNCII.MEMBER SINGLEY, SECOND BY COUNCII.MEMBER HU-KEY, CARRIED 5-0, to approve the Resolution approving TPM-97-01 - Tentative Parcel Map 15068 6B An Ordinance of the City of Grand Terrace, California, Approving General Plan Amendment GPU 99-02 Amending the Housing Element of the City General Plan and Approving Related Negative Declaration Joann Lombardo. Housing Consultant, stated that the Housing Element covers the planning period from 1989-1999, detailing a schedule of actions the Grand Terrace community is undertalung or plans to undertake to achieve its housing goals and objectives It updates and expands the City's 1992 draft Housing Element The following updates are being proposed. A strategy to preserve the affordability of III rental units at the Highlands Apartments called "at risk housing analysis " During the years 1989-91, the City provided bond financing and density bonuses to successfully provide 556 multi- family housing units at the Highlands Apartments, 111 of which are affordable to low income households The original mortgage revenue bond issue for the Highlands Apartments, as guaranteed by the City, stipulated that the affordability controls imposed on these units would not begin to expire until the year 2020 However, this stipulation was not legally binding, and the property owners, Forest Management Company, refinanced the bond The affordability controls will begin to expire by the end of 1999. This places 111 affordable rental units in the City of Grand Terrace at risk. Since learning of the umts at risk status, the City has been actively negotiating with the Forest Management Company to 4 Y lt }aa � Council Minutes May 13, 1999 Page 7 of an Ordinance of the City of Grand Terrace, California, Adding a Chapter, "Rollerskating, Skateboarding, and Bicycling Prohibited in Certain Designated Areas," to the Grand Terrace Municipal Code ICI Wi U- 8A. Authonzabon to Design/Bid - Sewer Manhole Modifications CC-99-81 MOTION BY COUNCIL.MEMBER SINGLEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 4-1-" (COUNCII,IAEMBER HMXEY VOTED NO), to authorize staff to Design and Bid for locking manholes along Barton Road Sewer Easement P1 ;_ 1 a 1 • to Ili Mayor Matteson adjourned the City Council Meeting at 8 05 p m , until the next CRA/City Council Meeting which is scheduled to be held on Thursday, May 27, 1999 at 6:00 p m CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace CITY OF GRAND TERRACE PENDING Crry COUNCIL APPROVAL A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on May 27, 1999 at 6 00 p m PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman Hilkey, Councilmember Jim Singley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patrizia Materassi, Community and Economic Development Director Lt Pete Ortiz, Shenff's Department Virgil Barham, Building & Safety Director John Harper, City Attorney The meeting was opened with invocation by Dr. Tom Harvick, Colton Christ an Church, followed by the Pledge of Allegiance led by Mayor Pro Tem Buchanan 010117, 7�i1ylY� None 2A Recycling Family of the Month - April 1999 Mayor Pro Tem Buchanan announced that the Recycling Family of the Month award for the month of April 1999 goes to Shanon Finnegan and Family and that they will receive gift certificates for h iguel's Jr. Restaurant, Stater Brother's Market, Domino's Pizza, and Blue Mountain Coffee House CC-99-82 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEIVIBER GARCIA, CARRIED 5-0, to approve the following consent calendar items 3A Approval of Check Register No 052799 3B Ratify 05-27-99 CRA Action 3C Waive Full Reading of Ordinances on Agenda 3D Approval of 05-11-99 Minutes ' 11 1 I / 1Y 1,J d. , V I" V, , Council Mmutes May 27, 1999 Page 3 Councilmember Singlgy, encouraged everyone to attend Grand Terrace Days He encouraged everyone to come together and vote yes on Measure E He referred to a memo that Council received with regards to the services that will be cut if the proposed utility tax is not approved Councilmember Hilkev, indicated that boy scout Kevin Yetter just completed his Eagle Scout project. He questioned what Kevin has learned by completing lus Eagle project Kevin Yetter, 166 Sealy Court, Highgrove, responded that he has learned leadership skills and also how to lead a group of people and plan a project. Councilmember H9W, commended him on his achievement He encouraged everyone to write letters of support for ACA 17 He indicated that he has been working with Lt Ortiz on Megan's Law and requested that staff work with the Sheriffs Department with regards to this law. He reported that Autozone has taken over the Chief s on Barton Road. He also reported that Red Barron has a special on a large pizza for $4 99 1 1: :1 I► �i None L Pal la :: DI I 7A Second Reading of an Ordinance of the City of Grand Terrace, California, Approving General Plan Amendment GPU-99-02 Amending the Housing Element of the City General Plan and Approving Related Negative Declaration CC-99-84 MOTION BY COUNCH IAEMBER SINGLEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0, to approve the second reading of an Ordinance of the City of Grand Terrace, California, Approving General Plan Amendment GPU 99-02 Amending the Housing Element of the City General Plan and Approving Related Negative Declaration NEW BUSINESS 8A FY 1999-2000 Budget Resolution 1, CC-99-85 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCII.MEMBER SINGLEY, CARRIED 5-0, to adopt a resolution for the 1999-2000 Fiscal Year Budget of the City of Grand Terrace with estimated revenues of $4,329,556, use of available fund balance $652,798, net transfers -in of $302,000, and an interfund loan from CRA $350,000 for a total source of funds of $5,634,354, and total expenditures of $5,781,111, and the net transfers - out ($258,115), for a total use of funds of $5,522,996 8B Proposed Budget Cuts Hstoncal and Cultural Activities Committee Minutes for May 3, 1999 The meeting was called to order at 7 04 p m. by Vice -Chairman Judy McBride Those present were Judy, Shelly Rosenkild, Hannah I.sister, Colleen Edmundson, Pauline Grant, Ann Petty and Brenda Stanfill Secretary's Mnutes The minutes for April were read and approved on aeon by Pauline, seconded by Ann, all in favor All Historical booklets will be returned at the next meeting. Treasurer's Report Budget balance is $610 52, Petty Cash is $223 94 Colleen reported that the Birthday Party cost a total of $455 97 winch was taken from the $500 00 donated by the Anniversary Committee Bills were turned into Colleen for the Art Show Old Busmess Art Show The Art Show was very successfiil Ann reported that there were 33 entrants with about 75 pieces Arm gave Brenda a list for Thank You notes Brenda reported that our mailers will not be going out with sewer bills as that system is changing Suggestion was made to put application in Newsletter to save postage This will be discussed further Colleen reported that picture and tablecloth hooks are in the box marked miscellaneous in our storage area. The sandwich board was painted by Gary Snell, Secretary will send Thank You note Kitchen screen will be stored along with picture screens Photo Albums Gladys Bader sent an old photo Hannah and Ann are working on a time line which should help in identifying when some of the pictures were taken A new workshop date will be set up at the next meeting Communication Judy asked that any ideas brought up at these workshops be brought to our meetings so that all members will be aware of what is discussed New Business Goals and Accomplishments Judy asked that members write up what we can accomplish for the coming year amd the firture She also asked that we come up with three ways to get more information out to our friends and people we meet about our activities These will be discussed The meeting was adjourned at 8 15 p in The next meeting will be held June 7, 1999 Respectfully Submitted, 0 Hannah l:,aister �l 9 Secretary pe10 Z NOO J 000 COUNCIL AGENDA REM No}I CITY OF GRAND TERRACE CITY of GRAND TERRACL CRIME PREVENTION COMMITTEE MAY 2 61999 Regular Meeting MINUTES CITY IN Mare 8,19" The Grand Terrace Crime Prevention Committee met for the regular monthly meetmg at the Senior Center, Grand Terrace, California. The meeting was called to order by Chairperson Phdomm Spuak at 1800 boors MEMBERS PRESENT: Phiom= Spisak, Chairperson, Dick Rollins, Recording Secretary, JoAnn Johnson, Jackie K>acz, Claire McElwee, Dottie Raborn and alternate members Lewis Neeb and Mice Fasenmyer. MEMBERS ABSENT Brtsy Bernor, Vice Chairperson. GUEST PRESENT: Ralph Robles CITY STAFF/SHERIFF'S DEPT Tanya Cahill, Community Services Ofcxr, Lt Pete Ortiz and Deputy Medrano. AGENDA: The agenda for this meeting was approved by a motion by Jackie Kurz and seconded by JoAnn Johnson. The motion was carried. MINUTES: The minutes of the meeting of February 8, 1999 havmg been distrbated to the members, were read by the members present with a motion to accept with a change noted by JoAnn Johnson in reference that Mr Ben Bernor was not a member but a guest. The motion was seconded by Dottie Raborn and the minutes were approved as changed. CORRESPONDENCE: PUBLIC COMMENT: BUDGET: UNFINISHED BUSINESS: NEW BUSINESS do REPORTS: There was no written correspondence submitted to the Committee for this meeting Tanya Cahill introduced Ralph Robles from ffidE&land Apartments who expressed an interest in becoming a Citizen Patrol Member Dottie Rabom reported that there were no changes since the last There was no unfinished business that had to be discussed. 1 Lewis Neeb discussed the various scams that are being perpetrated against senior citizens. Tanya Cahill stated that a member of the P.O.P. Team (Problems Oriented Policing) would be making a presentation before the members of the Senior Center 2 Tanya Cahill reported on the L,andlowren= meetegs at the Higbland T COUNCIL AGENDA REM N0m I City of Grand Terrace Parks and Recreation Committee Meeting May 3, 1999 J U N 0 31999 t t �- Location- Foyer Meeting Room, Grand Terrace Civic Center Present: Manuel Ortiz, Chairman Lenore Frost Coleen Hazelip Carolyn LaMatry Dick Rollins Absent: Karen Gerber (Maternity leave) Sarah Green Dennice Precie (for K. Gerber) Barry Tyler Cheryl Whitlock (Alternate) Chairman, Manuel Ortiz, called the meeting to order at 6:07 p.m. Minutes of the April meeting had not been distributed and, therefore, were not approved. Parks Update Pico Park - Dick Rollins reported that the Little League organization is not performing the necessary clean up to clear debris generated as a result of their usage of the park. He stated that discarded trash and garbage, resulting from snack bar sales, is strewn throughout the park, trash receptacles are overflowing, tissue holders in the restrooms are unfilled, etc. He stated that he is aware that in other Little League organizations, the league mothers accept responsibility to clear grounds of litter and insure that the area utilized is left in an acceptable condition for use. Susan Petta Park - Chairman, Manuel Ortiz, reported that the contract for the new construction is being submitted for bids. He stated that this addition would be available for general community usage, and not solely for senior activities. Richard Rollins Park - Dick Rollins reported that basic plans for refurbishment of the restrooms are complete. COUNCIL AGENDA ITEM NO.5H361 STAFF REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE June 10, 1999 SUBJECT LANDSCAPE AND STREET LIGHTING DISTRICT 89-1 F Y 1999-2000 LEVY OF ASSESSMENT In 1989 the City Council required a developer to form an Assessment District for the purpose of maintaining the landscaping and lighting as required by the Conditions of Approval Subsequently, two other developments were required to be included in such a program and these were annexed to the original Assessment District as Annexation No 1 Each year the City Council must consider the costs associated with the maintenance of these districts, and adopt as presented or modify the Engineer's Report providing for assessments to be placed on the tax rolls to cover costs of maintenance and operation during the next fiscal year Attached is a copy of the Engineer's Report for F Y 1999-2000, along with the Order of Procedure and copies of the Resolutions to be adopted Staff Recommends Council Adopt Resolution ordering City Engineer to prepare Plans, Specifications, Cost Estimate, Diagram and Assessment (Engineers Report) 2 Adopt Resolution approving Engineer's Report 3 Adopt Resolution of Intention COUNCIL AGENDA ITEM NO.�gi�1 CITY OF GRAND TERRACE ENGINEER S REPORT FOR LEVY OF 1999 - 2000 F Y ANNUAL ASSESSMENTS IN LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT 89-1 Prepared by William H Addmgton, P E June1999 WO # 12 515 ENGINEER'S REPORT LANDSCAPING AND LIGHTING DISTRICT NO.89-1 GRAND TERRACE 1999-2000 F. Y ANNUAL ASSESSMENT The undersigned respectfully submits the enclosed Engineer's Report as directed by the City Council DATED ENGINEER OF WORK William H Addington I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment and Assessment Diagram thereto attached, was filed with me on the day of 11999 Clerk of the City of Grand Terrace Grand Terrace, California By Brenda Stanfill I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment and Assessment Diagram thereto attached, was approved by the City Council of the City of Grand Terrace, California, on the day of , 1999 Clerk of the City of Grand Terrace Grand Terrace, California By Brenda Stanfill Page 1 The City has formed Landscaping and Lighting Assessment District 89-1 and subsequently annexed other parcels as Annexation No 1 to said District to insure a fair and equitable levy ing of the necessary costs of servicing and maintenance of the respective facilities, wluch in turn will enhance the value of each and every parcel in the District directly and collectively The 89-1 District Boundaries of the Landscaping and Lighting Assessment District are the boundaries of Tract 13364 filed in Map Book 203, Pages 89 through 92, Records of San Bernardino County The boundaries of Annexation No 1 are the boundaries of Tracts 14264 and 14471, filed in Map Book 242, Pages 17 and 18, and Map Book 237, Pages 41 and 42, respectively, of said County Servicing and administration of the City's landscape maintenance program shall be according to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division 15 of the Streets and Highways Code of the State of California. This report is being prepared to provide for the annual assessment within these boundaries Payment for the assessment for each parcel will be made in the same manner and at the same tune as payments are made for property taxes for each Property The proceedings will be conducted under the Landscaping and Lighting Act of 1972, Part 2, Division 15, Sections 22500 through 22679, of the Streets and Highways Code of the State of California. This annual Report is presented for the purpose of levy of annual assessment to the above described properties for the purpose of maintaining the fighting and landscaping during the fiscal year 1999-2000 Tlus report contains the necessary data required to conduct the proceedings and is submitted to the Clerk of the City for filing Page 3 1 PART E A list of the names and addresses of the owners of real propertywithin this Assessment District, as shown on the last equalized roll of the Assessor of the County of San Bernardino winch are incorporated herein by reference PART F The Diagram of the Assessment District Boundaries showing the exterior boundaries of the Assessment District, and the lot dimensions of each lot or parcel of land within the Assessment District has been submitted to the Clerk of the Agency, a facsimile is mcluded herein The Imes and dimensions of each lot or parcel within the Assessment District are those lines and dimensions shown on the maps of the Assessor of the County of San Bernardino, for the year when this Report was prepared and are mcorporated by reference herein and made part of this Report Page 5 4,y (b) Li htin Poles, fixtures, bulbs, conduits, equipment. posts, pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of the District A total of 7 street lights are included in the boundaries of this development 3 Tract 14471 (a) Landscapmg Landscaping, plantmg shrubbery, trees, and vines with Lot "A" of said Tract 14471, along with imgation system for the improvements within Lot «A?, (b) Lightm Poles, fixtures, conduits, equipment, posts, pedestals, metering devices and appurtenant facilities as required to provide lighting in public nght-of- ways and easements within the boundaries of the District A total of 6 street lights are maintained within the boundaries of this development Page 7 Tract 14264 1 Energy Costs - Street Lighting $ 86600 2 Landscaping (a) Water Supply 000 (b) Mowing and Trimming, etc 000 (c) Replacement Parts 000 - 3 Contingencies (a) Legal 25075 (b) Engineering 9789 (c) Auditor Controller Charge 100 (d) Shortage (Last F Y ) 000 ANNUAL COST (TOTAL) $1,215 64 Page 9 ASSESSOR'S PARCEL ASSESSMENT AMOUNT 0275-251-76 $1 215 64 0277-631-15 $309 36 0277-631-16 $309 36 0277-631-17 $309 36 - 0277-631-18 $309 36 0277-631-19 $309 36 0277-631-20 $309 36 0277-631-21 $309 36 0277-631-22 $309 36 0277-631-23 $309 36 0277-631-24 $309 36 0277-631-25 $309 36 0277-631-26 $309 36 0277-631-27 $309 36 0277-631-28 $309 36 0277-631-29 $309 36 0277-631-30 $309 36 0277-631-31 $309 36 Page 11 R PART D METHOD OF APPORTIONMENT OF ASSESSMENT The method of apportionment will be in accordance with benefit received The benefit is increased in property values received The benefit is based on increase in property values dem ed from the facilities provided by the Distract In each of the three areas, the benefit is based on the total cost of maintenance within that area. with the total cost for area being assessed equally among the lots within these areas Page 13 ASSESSOR'S PARCEL NO PROPERTY OWNER 275-301-15 Vagas, Raymond J Vagas, Grace C 37821 Grand Oaks Ave Palm Desert, CA 92211 275-301-16 Vagas, Raymond J Vagas, Grace C 37821 Grand Oaks Ave Palm Desert, CA 92211 275-301-17 Deshayes, Arnold Deshayes, Dollhe P O Box 762 Blue Jay, CA 92317 275-301-18 Deshayes, Arnold Deshayes, Dollie P O Box 762 Blue Jay, CA 92317 275-301-19 Kader, Ali H Kader, Safia A 24132 Becard Dr Laguna Niguel, CA 92677 275-301-20 Davanzo, Frank V Davanzo, Carol A 27192 Westndge Ln Laguna Hills, CA 92653 275-301-21 Mauerhan, Clarence W 2525 Ocean Blvd #H6 Corona Del Mar, CA 92625 c/o Barbara Pannier 275-301-22 Foxel Partners No 2 6021 Annette Circle Huntington Beach, CA 92647 275-301-23 Mauerhan, Clarence W 2525 Ocean Blvd #H6 Corona Del Mar, CA 92625 c/o Barbara Pannier Page 15 wJ 1 wLt 1SJ ASSESSOR'S PARCEL NO 277-631-19 277-631-20 277-631-21 277-631-22 277-631-23 277-631-24 277-631-25 277-631-26 277-631-27 Page 17 PROPERTY OWNER Harkey, Kirk R. Harkey, Kristine M 12675 Oriole Ave Grand Terrace, CA 92313 Williams, James F Williams, Phyllis R. 22755 Franklin St Grand Ten -ace, CA 92313 Collins, Teresa S 22745 Franklin St Grand Terrace, CA 92313 Quiros, Jess Quiros, Maria E 22735 Franklin St Grand Ten -ace, CA 92313 Mattheson, Wayne Mattheson, Esther 12655 Pnutt Ct Grand Ten -ace, CA 92313 Yong, Alberta L H 12645 Pruitt Ct Grand Terrace, CA 92313 Shnnel, Marvin M Shimel, Virginia L 22240 Van Buren St Grand Ten -ace, CA 92313 Richardson, Blair Richardson, Kim 12625 Pruitt Ct Grand Terrace, CA 92313 Leaper, James D Ortiz -Gonzales, Elizabeth 12615 Pruitt Ct Grand Terrace CA 92313 PART F ASSESSMENT DIAGRAM An Assessment Diagram for the Assessment District has been submitted to the Clerk of the City in the format required under the provision of the Act The enclosed is a facsimile of subject submittal and is included herein The Imes and dimensions of each lot or parcel within the Assessment District are those Imes and dimensions shown on the maps of the Assessor of the County of San Bernardino, for the year when this Report was prepared, and are incorpo reference herein and made part of this Report Q��EE I Al Dated this day of Jya = , 1999 Lc 4 William H Addingtonq CIVI' Engineer of Work OF CI PRELIMINARY APPROVAL BY THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ON THE DAY OF 71999 Brenda Stanfill Clerk of the City of Grand Terrace State of California FINAL APPROVAL BY THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ON THE DAY OF , 1999 Brenda Stanfill Clerk of the City of Grand Terrace State of California Page 19 CITY OF GRAND �`3 TERRACE SAN BERNARDINO COUNTY, CALIFORNIA ANNEXATION NO I TO ASSESSMENT DISTRICT 89-1 PURSUANT YO DIV IS ION 15 PART 2 OF STREETS O HIGHWAYS CODE LANDSCAPING AND LIGHTING ACT OF 1972 INII Afi1N IK AIft11tl , rtlirAN /M if tlf 1 atit11c1 tGl[ I tI. u • �• 1 to t, 1 tt fgtlrlu /r A.t(IAIIM Ir I I• la( CI It M _ tIA" I(tUCt Na.11 W I" NtaW1/. 11A1( N C4LI-0l.l- I cw L r"IM itcottlt !+ toCV1(.1 ,t ■ IWt M Ui(f ftt 1 .If..1 Cit J la It( YfICt Y IK iM.tl rtCMo(a of tY 41-01 Kw IIICo to INSttfIC( ortt! 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IM(tAlla. •4. 1 41011PUL Atfltrltmr •fusel #NJ sai'wn to . VN7ATY NAP .ti • ..�.IIt KICAK 6 ASSOCIAIES C11T OF CRAIO IERRACE ASSESSM111 OIACRAti .,. 127,3 CIVIL I.OINEENS E Ilo AfINEXAIION NO 1 10 ASSESSMENI DISTRICT a9 I I CaAwO Ito CALIror.tA ,Z]N 1 141 iul ]i]i I,AILDSCAPINC ANO IICHTINt AG OF 1972 _ -- r N a WHEREAS, the provisions of said Division 15, Part 2 require a written "Report," consisting of the following. maintained, 1 Plans and specifications of the area of the works of improvement to be 2 An estimate of the costs for maintaining the improvements for the above referenced fiscal year, 3 A diagram of the area proposed to be assessed, 4 An assessment of the estimated costs for maintenance work for said fiscal year. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows SECTION 1. That the above recitals are all true and correct SECTION 2. That a map, entitled CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 ANNUAL LEVY as submitted to this City Council, showing the boundaries of the proposed area to be assessed and showing the works of improvement to be maintained, is hereby approved, and a copy thereof shall be on file in the Office of the City Clerk and open to public inspection The proposed parcels and properties within said area are those to be assessed to pay certain of the costs and expenses for said maintenance work SECTION 3. That the proposed maintenance work within the area proposed to be assessed shall be for certam street lighting improvements, as said maintenance work is set forth in the "Report" to be presented to this City Council for consideration. I, BRENDA STANFILL, CITY CLERK of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the meeting of said City Council held on the day of , 1999, and that the same was passed and adopted by the following vote AYES NOES: ABSENT ABSTAIN EXECUTED this day of , 1999, at GRAND TERRACE, California BRENDA STANFILL, CITY CLERK CITY OF GRAND TERRACE STATE OF CALIFORNIA [SEAL] SECTION 2. That the "Report" as presented, consisting of the following A Plans and specifications, B Estimate of cost, C Diagram of the District, D Assessment of the estimated cost, is hereby approved on a prehmmary basis, and is ordered to be filed m the Office of the City Clerk as a permanent record and to remain open to public inspection SECTION 3 That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Engineer's "Report " vote PASSED, APPROVED AND ADOPTED this _ day of , 1999, by the following AYES NOES ABSENT ABSTAIN BYRON MATTESON, MAYOR CITY OF GRAND TERRACE ATTEST BRENDA STANFILL, CITY CLERK CITY OF GRAND TERRACE APPROVED AS TO FORM JOHN R HARPER, CITY ATTORNEY RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR CERTAIN MAIN- TENANCE IN AN EXISTING DISTRICT, PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AND SETTING A T %IE AND PLACE FOR PUBLIC HEARING THEREON WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, has previously formed a street fighting district pursuant to the terms and provisions of the "Landscaping and Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, in that is known and designated as CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO.89-1 (hereinafter referred to as the "District"), and, WHEREAS, at this time, this City Council is desirous to take proceedings to provide for the annual levy of assessments for the next ensuing fiscal year, to provide for the costs and expenses necessary for continual maintenance of improvements within said District, and, WHEREAS, at this time there has been presented and approved by tlus City Council, the Engineer's "Report" as required by law, and this City Council is desirous of proceeding with the proceedings for said annual levy. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows SECTION 5 The assessments levied and collected shall be for the maintenance of certain street lighting improvements, as set forth in the Engineer's "Report," referenced and so incorporated herem COUNTY AUDITOR SECTION 6 The County Auditor shall enter on the County Assessment Roll the amount of the assessments, and shall collect said assessments at the time and in the same manner as County taxes are collected After collection by the County, the net amount of the assessments, after the deduction of any compensation due to the County for collection, shall be paid to the Treasurer for purposes of paying for the costs and expenses of said District. SPECIAL FUND SECTION 7 That all monies collected shall be deposited in a special fund known as "SPECIAL FUND CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1" Payment shall be made out of said fund only for the purpose provided for in this Resolution, and in order to expedite the making of this maintenance and improvement, the City Council may transfer into said funds as it may deem necessary to expedite the proceedings. Any funds shall be repaid out of the proceeds of the assessments provided for in this Resolution. BOUNDARIES OF DISTRICT SECTION 8 Said contemplated maintenance work is, in the opinion of tins City Council, of direct benefit to the properties within the boundaries of the District, and this City Council makes the costs and expenses of said maintenance chargeable upon a district, which district said City Council hereby declares to be the district benefitted by said improvement and maintenance, NOTICE SECTION 11 That the City Clerk is hereby authorized and directed to publish, pursuant to Government Code Section 6061, a copy of this Resolution in the San Bernardmo Sun, newspaper of general circulation within said City, said publication shall be not less than ten (10) days before the date set for said Public Hearing SECTION 12 That the City Clerk is further directed to cause a copy of the Resolution of Intention to be posted upon the official bulletin board customarily used for the posting of notices EFFECTIVE DATE SECTION 13 That this Resolution shall take effect immediately upon its adoption PROCEEDINGS INQUIRIES SECTION 14 For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, your attention is directed to the below listed person at the local agency or department so designated Virgil Barham, Director of Public Works CITY OF GRAND TERRACE 22795 Barton Road Grand Terrace, CA 92324 (714) 824-6621 STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO CITY OF GRAND TERRACE I, BRENDA STANFILL, CITY CLERK of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the meeting of said City Council held on the day of , 1999, and that the same was passed and adopted by the following vote AYES NOES ABSENT ABSTAIN EXECUTED this day of , 1999, at GRAND TERRACE, California. BRENDA STANFILL, CITY CLERK CITY OF GRAND TERRACE STATE OF CALIFORNIA [SEAL]