The URL can be used to link to this page

06/24/1999e _ � 22795 Barton Road Grand Terrace California 92313-5295 ' Civic Center _ (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 i Mtd IC 1 I Byron R Matteson t / Mayor f Dan Buchanan Mayor Pro Tempore L- t 5 Herman Hilkey a ✓ Jim Smgley Lee Ann Garcia Council Members Thomas J Schwab I City Manager June 24, 1999 CITY OF GRAND TERRACE Regular Meetmgs 2nd and 4th Thursday - 6 00 p m Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY COUNCII, CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road JUKE 24, 1999 6:00 P M IF VOU DZSlU TO ADINUM TH9 Cn COUNCMLDURM I= Ns �ttsOTHnINAN VNDXRPVBM AT * Call to Older - * Invocation - * Pledge of Allegiance - * Roll Call - STAFF COUNCEL AGENDA ITEMS RECON30MATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY Approve 1 Approval of 06-10-99 Minutes 2 Approval of Check Register CRA062499 Approve 3 Parcel Audit of the Redevelopment and City Tax Rate Amu Authanze/Apprvprnate ADJOURN COMMUNrrY REDEVELOPMENT AGENCY CONVENE CITY COUNCEL MEETING 1 Items to Delete 2. SPECIAL PRESENTATIONS A. Recycling Family of the Month - May 1999 3 CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the Council at one tune without dscusuom. Any Council Member, Staff Member, or Cithen may request removal of an item hem the Consent Calendar for discussion, Approve A. Approve Check Register 062499 B Ratify 06-24-99 CRA Action Approve C Waive Full Reading of Ordinances on Agenda D Approval of 06-10-99 Minutes Approve E General Plan Nose Element Technical Study Approve F Provision of Water to llama Transfer Site at 21506 Approve Main Street by the City of Colton PENDING C R A APPROVAL A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 10, 1999, at 6.00 p.m Byron Matteson, Chairman Dan Buchanan, Vice -Chairman Herman Eakrq, Agency Member Jim Smgley, Agency Member Lee Ann Garcia, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patrizta Materassi, Community and Econonuc Development Director Virgil Barbaro, Building & Safety Director Lt Pete Ortiz, Sheriff s Department John Harper, City Attorney None CRA-99-37 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY VICE- CHAIRMAN BUCHANAN, CARRIED 5-0, to add an Urgency Item to the Closed Session to &cuss Personnel Issues APPROVAL OF 05-13-99 AND 05-27-99 MINUTES CRA 99-38 MOTION BY VICE BUCHANAN, SECOND BY AGENCY MENID,ER SINGLEY, CARRIED 5-0, to approve the May 13, 1999 and May 27, 1999 Community Redevelopment Agency Minutes. CRA-99-39 MOTION BY AGENCY MEMBER GARCIA, SECOND BY AGENCY MEMER SINGLEY, CARRIED 5-0, to approve Check Register CRA061099. CRA-99-40 MOTION BY AGENCY IV�1VVlBER SINGLEY, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to appropriate $1,186 from the unappropnated CRA Capital Protects fund balance for the cost of the postage for CRA AGENDA MW NO. PENDING C APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE JUNE 24, 1999 CHECK REGISTER NO OUTSTANDING DEMANDS AS OF JUNE 24, 1999 _ CHECK NO. VENDOR 12986 STONEWOOD CONSTRUCTION 12990 INLAND COUNTY INSURANCE SERVICES 12991 MANAGED HEALTH NETWORK 12992 PACIFICARE OF CALIFORNIA 12995 STATE COMPENSATION INS FUND 42030 ARROWHEAD CREDIT UNION 42031 DRAGOS BARBU 42032 BERGEVIN'S CLEANING SERVICE 42034 DAN BUCHANAN 42043 DANKA OFFICE IMAGING 42050 LEE ANN GARCIA 42053 CITY OF GRAND TERRACE ----� 42055 HASCO 42058 42064 HERMAN HILKEY JOHN LAMPE 42071 BYRON MATTESON 42072 MCI TELECOMMUNICATIONS m 42093 JAMES SINGLEY Z 42077 KATHY PERRING 0 42082 PRESS ENTERPRISE 42087 RIVERSIDE HIGHLAND WATER COMPANY N DESCRIPTION REPLACE CHECK LOST IN MAIL, FOR PROGRESS FOR REHABILITATION WORK AT 22644 VAN BUREN LIFE INSURANCE FOR JUNE, 1999 HEALTH NETWORK INSURANCE FOR JUNE, 1999 HEALTH INSURANCE FOR JUNE, 1999 WORKERS' COMPENSATION INS, MAY, 1999 AMERICA ON LINE, JUNE, 1999 INTERN, 5/31-6/11/99 JANITORIAL SERVICES FOR MAY, 1999 STIPENDS FOR JUNE, 1999 TONER/MAINTENANCE/USAGE, KODAK COPIER STIPENDS FOR JUNE, 1999 WASTE WATER DISPOSAL SERVICES FOR HOUSES UNDER REHABILITATION REPAIR GAS VALVE, 22855 MINONA STIPENDS FOR JUNE, 1999 TEMP PLANNER, 6/2-6/15/99 STIPENDS FOR JUNE, 1999 PHONE FOR HOUSING REHABILITATION DEPT STIPENDS FOR JUNE, 1999 TEMP PLANNER, 6/346/9/99 PUBLISH "CITY GUIDE" WATER FOR HOUSES UNDER REHABILITATION PAGE 1 062499 AMOUNT 17,156 48 1528 3044 40042 11518 2195 20125 4000 15000 25612 15000 41280 25922 15000 56160 15000 9292 15000 35000 19104 24439 CRA of the CITY OF GRAND TERRACE CRA ITEM (X ) AGENDA ITEM COUNCIL ITEM( ) MEETING DATE. June 24, 1999 SUBJECT PARCEL AUDIT OF THE REDEVELOPMENT AND CITY TAX RATE AREA FUNDING REQUIRED XX NO FUNDING REQUIRED ($8,300 to be appropriated from CRA Project Fund, Account# 32-200-230) Staff recommends that an audit of the Tax Rate Area be conducted to ensure that the all the property tax parcels in the RDA and City of Grand Terrace are verified and correctly apportioned to our RDA and City Potentially there may be property tax parcels in our pro3ect area that do not have the correct TRA on the County of San Bernardino Tax System (tax roll) and therefore the RDA and City may not be receiving the correct increment or apportionment. NBS Government Finance Group of Temecula has proposed to perform a Parcel Audit for the fee of $6,375 plus expenses (staff estimates 30%). The net benefit to the RDA will be recovery of lost tax increment and correction of the County records to ensure that future increment is correctly credited to the RDA. The net benefit to the City tax apportionment will be similar to the RDA. Staff is also investigating cost cutting alternatives to the City of Grand Terrace sewer billing system. At staff request, NBS proposed an annual fee to compile and place an annual Sewer Maintenance Charge on the tax roll which would be transmitted to the County by magnetic media. This would eliminate the bimonthly residential sewer billing. No recommendation is being proposed on the sewer maintenance fee billing at this time. However, the parcel audit serves as part of the necessary step to develop the capability to place an annual sewer maintenance fee on the tax roll. CRA AGENDA ITEM NO. '� j Government Finance Group LAND BASED FINANCING CONSULTANTS June 15,1"9 Mr Berme Simon Finance Du+ector CITY OF GRAND TERRACE 22795 Barton Rd. Grand Terrace, CA 92313 Subject Propmd for AAR*istrw*v CoRsmftvg Services Dear Mr. Simon: NBS Government Finance Group is pleased to provide this proposal to perform Tax Roll Billing and Parcel Audit Savice& We have found these services to be an extrmdmary benefit to our clients and we look forward to saving the City of Grand Terrace. If you have any questions or comments, please do not hesitate to call me at (800) 676-7516 Greg Ghuonzi I Senior Consultant 41661 Enierpnse Circle Nash, Sude 225, Temecula, CA 92590 909 676 6225 800 676 7516 Fox 909 676 7976 Temecula Orange County San Francisco L PROJECT UNDERSTANDING AND APPROACH The City of Grand Terrace (the "City") is comprised of approximately 3,600 panels These parcels are subject to a Sewer Maintenance Charge (the "Charge") that is currently belied directly to the residents by the City The City desires to use the San Bernardmo County Secured Property Tax System (the "Tax Roll") to bill and collect the Charge in an effort to increase the efficiency of the billing process NBS Government Finance Group's perspxtive is that of a consultant and problem solver, as well as an admmistrata We orient ourselves toward full -service management of all aspects of a project. We have reviewed the City's plan to place the Charge upon the Tax Roll and have the following recommendation. Perform a Parcel Audit of all property subject to the Charge to establish a database that is Assessor's Parcel Number ("APN") based as required to submit the Charge to the Taos ROIL The scope of this effort a outlined in this proposal. The Par Audit would verify fiom County Data all parcels located within the City and capture all panels that may have been missed by the current billing system If thirty parcels are found to be missing the Parcel Audit has paid for itself. In addition to confirmmg all parcels subject to the Fee, the Parcel Audit includes vaificateon of the Tax Rate Area ("IRA"). The TRA is a code used by the County to identify the apportionment method of the Ad Valorem Property Tax collection. When the TRA is not property coded, General Fund and Redevelopment Increment dollars are not received by the appropriate Agency Since the entire City is within the boundary of a Redevelopment Area, there is the potential for additional revenue recovery After completion of the Parcel Audit, the Charge will be submitted for colled= upon the Tax Roll. A database will be maintained and annually updated to stay current with all property changes in the City This data may be shared with G.I S or other Information Systems of the City. P�ffv 1 Government Finance Group LAND -BASED FWNCING CONSULTANTS 3. PROJECT TE"AND STAFF QUALIFICATIONS Our consulting team is organized to allow the division of tasks, with each pawn directly responsible for specific dunes intheirrespective area(s) of expertise This format promotes the use of key resources as well as the flexibility to allow for the introduction of additional specialists, if needed. The table below provides our staff resources and years of experience in the public finance sector, with selected resumes on the following pages. Teo Mombw e Chuck Levine Project Director 14 an G uronzi ProjectManager 7 Pat Permich Senior Analyst 7 Dave Ketcham Senior Analyst 7 Pablo Perez Senior Analyst 8 Jerry Dunlap, PE Project Engm= 36 Kathy Oliva Project Analyst 14 Greg Davidson Project Analyst 1 Greg Guerrero Programmer 12 Mice Rentner Delinquency Management 5 Cristie Shmdelar Delinquency 5 lfichelle Shepherd Group Support 7 Debbie Ivey Group Support 1 TJ. Reilly Cheat Services 4 PaV 3 ffnda�«aff Government Finance Group LAND -BASED FINANCING CONSULTANTS 4. REFERENCES A. Client References The city is encouraged to mew the references lsted below mpr+dmg the grwlity of wank and capabMies of hW to erred aline sekedrtles i Mh estabfidu d butd coo sftbrb. The list below mchrdes clients for whom we have Conadtmg Sames. tWte :j tlti d WAbm FA Aug" City of Barstow � marm Director (760) Zs6-3s31 Barstow Height CSD (760) 252-2'262 City of Colton W. Mike williamt C.ty Treasurer (909) 370-5049 City of Hespana Mr Melville D. Drawn Finance Director (760) 947-1442 City of La Habra Haghts W.ty Les Doo� (562) 694-4410 Lake Arrowhead CSD M &� Countryman Director (909) 337-9555 City of Lake Elsmom W. Bob Boone Finanee Director (909) 674-3124 City of Long Beach of F� Stern DeMCity (562) 570-6169 of Palm Sprmgs Ms' Sharon Awsworth Depuly city Tramr (760) 323-8223 City of Raac ho Cucamonga Ms' hWd Blair GI Mpecial Distnct S (909) 477-2700 Yucaipa Valley water Dsstnct ebm AssL General Manager (909) 7'97-s117 P�v5 vmdm�wsm Government Finance Group LAND -BASED FINANCING CONSULTANTS S. FEE STRUCTURE A. One -Time Fees Sm via lei Nukr of ftra4 TOW Osl UM Fee Parcel Audit 3,600 $6,375.00 A Annual Fees — Fiscal Year 1999-1000 and Thereal der Saw= Zdbmakd TOW Nader of Pout AmmW Fee Sewer Mamtenance Charge Administration 3,600 $3,600 00 G Expenses Customary out of pocket expenses will be billed for reimbursement at actual oast to NBS. These expenses may mchrde but not be limited to travel, postage, telephone, ekcbmk data, maps, and reproductKm costs. Government Finance Group LAND -BASED FINANCING CONSULTANTS �G CITY PAGE 1 COUia. ,L APPROVAL CITY OF GRAND TERRACE DATE.- _ _ __JUNE 24,1999 _ _ _ CHECK REGISTER NO' 062499 OUTSTANDING DEMANDS AS OF. JUNE 24,1999 CHECK NO VENDOR DESCRIPTION AMOUNT 12987 COMCAST CABLEVISION CASH PAYMENTS FOR 6/4/99 64807 12988 PERS RETIREMENT FOR PAYROLL ENDING 5/28/99 5.59532 12989 COMP USA COMPUTER, EMPLOYEE LOAN PROGRAM 1,26500 12990 INLAND COUNTIES INSURANCE SERVICE LIFE, DENTAL, 6 VISION INS, JUNE, 1999 1,356 70 12991 MANAGED HEALTH NETWORK MANAGED HEALTH NETWORK INS, JUNE, 1999 49120 12992 PACIFICARE OF CALIFORNIA HEALTH INS. JUNE, 1999 8,546 94 12993 COMCAST CABLEVISION CASH PAYMENTS FOR 6/8/99 9133 12994 BRENDA STANFILL BIRTHDAY BONIS 5000 12995 STATE COMPENSATION INS FUND WORKERS' COMPENSATION INS. MAY, 1999 1,092 57 12996 ADRIANE GORDON BIRTHDAY BONUS 5000 12997 JEANNINE VASQUEZ BIRTHDAY BONUS 5000 12998 RICHARD ROLLINS OPEN/CLOSE/MAINTENANCE OF PARKS, MAY, 1999 73000 12999 COMCAST CABLEVISION CASH PAYMENTS FOR 6/10/99 15719 13000 STANDARD INSURANCE COMPANY DISABILITY INSURANCE, JUNE, 1999 87493 13001 COMCAST CABLEVISION CASH PAYMENTS FOR 6/15/99 22866 13002 WORLD WIDE SCREEN PRINT BALANCE DUE FOR T-SHIRTS, G T DAYS 9698 n 42020 3 T EQUIPMENT COMPANY MAN HOLE LID EXTRACTOR 79959 1� 42021 AA EQUIPMENT RENTAL COMPANY PARTS FOR MAINTENANCE EQUIPMENT 7279 42022 ABBETT WESTERN PARTY RENTALS RENT SNO-CONE MACHINE G T DAYS 4310 m 42023 ABLE INDUSTRIES EMERGENCY FOOD SUPPLY FOR EOC 29975 Z v 42024 ACCENT PRINT 8 DESIGN PRINT BUSINESS CARDS -MAYOR 10220 D 42025 ADDINGTON CONSULTING ENGINEERING ENGINEERING FOR COMMUNITY DEVELOPMENT DEPT, BUILDING 8 SAFETY DEPT AND REIMBURSEMENT FOR CONFERENCE FOR COMMUNITY DEVELOPMENT DEPT 2.24906 Z 42026 ADVANTAGE BUSINESS FORMS PRINT CITY NEWSLETTER AND RECREATION BROCHURES 3,82189 p _d 42027 SANDRA AH SUE REIMBURSEMENT FOR OFFICE SUPPLIES 5601 42028 AMERICAN BUSINESS CONSULTANTS Y2K SOLUTION PACKAGE, FINANCE DEPT 21442 PAGE 3 CITY OF GRAND TERRACE DATE. JUNE 24,1999 _ CHECK REGISTER NO 062499 OUTSTANDING DEMANDS AS OF JUNE 24,1999 _ CHECK NO VENDOR DESCRIPTION AMOUNT 42058 HERMAN HILKEY STIPENDS FOR JUNE, 1999 30000 42059 HONEYWELL, INC ECONOMIZER CONTROL, CHILD CARE A/C UNIT 33253 42060 HOUSTON HARRIS HYDROWASH SEWER LINES 1,65930 42061 HYDRO-SCAPE PRODUCTS IRRIGATION SUPPLIES FOR PARKS & CIVIC CENTER 41792 42062 INTERSTATE BRANDS CORP BAKERY GOODS FOR CHILD CARE 30 49 42063 ANVILLE KRAUSE REFUND, WASTE WATER DISPOSAL SERVICES 420 42064 JOHN LAMPE TEMP PLANNER, 6/2-6/15/99 1,59840 42065 LEGEND BUILDING MAINTENANCE JANITORIAL SERVICES, LIBRARY, MAY, 1999 20000 42066 LELAND NURSERY PLANTS FOR PARKS 11098 42067 LEROY'S LANDSCAPE SERVICES LANDSCAPE MAINTENANCE FOR TERRACE PINES, MAY, 1999 20000 42068 LUCENT TECHNOLOGIES PHONE MAINTENANCE FOR MAY, 1999 30470 42069 M T WILBER GRAPHICS, INC PRINT PAST DUE NOTICES, WASTE WATER DISPOSAL 30101 42070 TRACEY MARTINEZ REIMBURSEMENT FOR LOCAL MILEAGE 2699 42071 BYRON MATTESON STIPENDS FOR JUNE, 1999 30000 42072 MCI TELECOMMUNICATIONS PHONES FOR CITY OWNED FACILITIES 1,04577 42073 MONROE SYSTEMS RIBBONS FOR CALCULATOR 4575 42074 NEW BEGINNINGS HEALTH CARE REFUND, WASTE WATER DISPOSAL SERVICES 1800 42075 NEW HORIZONS COMPUTER COMPUTER TRAINING, BUILDING & AND SAFETY, ADMIN CLERK 99900 42076 ORIENTAL TRADING COMPANY PROGRAM SUPPLIES FOR CHILD CARE 6080 42078 PETTY CASH REIMBURSE GENERAL PETTY CASH -FINANCE DEPT 11696 42079 PETTY CASH REIMBURSE PETTY CASH -CHILD CARE 29726 42080 KATHY PIERSON INSTRUCTOR, TINY TUMBLERS & GYMNASTICS 80378 42081 JOSEPH G POLLARD COMPANY VALVE BOX LOCATOR, MAINTENANCE DEPARTMENT 59314 42082 PRESS ENTERPRISE AD FOR RECREATION PERSONNEL AND PUBLISH "CITY GUIDE" 1,10966 42083 R-DATA NETWORK SOLUTIONS COMPUTER SUPPORT/REPAIRS 91875 42084 RANCHO ROOTER & PLUMBING REFUND, BUSINESS TAX CERTIFICATE OVERPAYMENT 4000 DATE JUNE 24, 1999 OUTSTANDING DEMANDS AS OF CHECK NO, VENDOR 42108 YOSEMITE WATERS t CITY OF GRAND TERRACE JUNE_24,1999______ DESCRIPTION BOTTLED FOR CITY FACILITIES CHECK REGISTER NO I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY BERNARD SIMON FINANCE DIRECTOR PAGE 5 062499 AMOUNT 135.90 TOTAL 322,61144 CITY OF GRAND TERRA PENDING CITY COUNCIL APPROVAL A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on June 10, 1999 at 6.00 p m. FRRFSENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem. Herman Hilkey, Councilmember Tun Suigley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patnzia Materassi, Community and Econonuc Development Director Virgil Barham, Building & Safety Director Lt Pete Ortiz, Sheriff s Department John Harper, City Attorney ABSENT: None The meeting was opened with invocation by Dr. Paul Reed, Terrace Crest Baptist Church, followed by the Pledge of Allegiance led by Councilmember Singley None SPECIAL PRESENTATIONS None CC-99-86 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 5-0, to approve the following consent calendar items 3A Approval of Check Register' No. 061099 3B Ratify 06-10-99 CRA Action 3C Waive Full Reading of Ordinances on Agenda 3D. Approval of 05-13-99 and 05-27-99 Minutes Thelma Winkler, 12570 Mt. Vernon Avenue, hopes that with the failure of Measure E COUNCIL AGENDA ITEM Norl,� 1 Councd Mmutes June 10, 1999 Page 3 M yor Matteson, reported that he attended the Grand Terrace Days Parade and Fair Dior Pro Tem Buchanan, reported that the Grand Terrace Days Parade and Fair was a great event He commended and thanked staff, volunteers and all the agencies for the hard work that they did to make this event the best that it can be. He stated that the Council felt that the issue of a utility tax needed to be brought before the voters and indicated that the programs that the City offers cost substantially more than the amount of revenue that is available each year. We can argue about the details of how to make adjustments, however, it essentially boils down to two choices, we collect more money to ]Deep things the way that they are or we reduce the level of services down to meet the amount of funds available The voters have spoke and now we need to live within our existing financial circumstances The process will be interesting and some hard choices will have to be made The responsibility will be up to the Council. Councilmember Smg ev, reported that he was able to fly the new helicopter into the Grand Terrace Fair He thanked everyone for particrpahng in the event. He welcomes suggestions with regard to the budget. He would like to see ways of increasing the revenue in Grand Terrace Councilmember Hilkev, expressed his appreciation for the extra effort of the Sheriff's Department and Fire Department in Grand Terraw Days. The message from the election J was very clear and truly disappointing and now it is time to move forward. CC-99-90 MOTION BY COUNCII.MEhMER HILIMY, SECOND BY COUNC MEMBER GARCIA, CARRIED 5-0, to add an urgency item 8B to the agenda to discuss budget issues Councilmember Garcia, thanked everyone for Grand Terrace Days She thanked the residents for giving their input and encourages the community to continue to give their input She is looking forward to worlong with the community in coming up with ideas so that there is another 20 great years in the City of Grand Terrace. None pr.- I si —ID-1 173 as I`�-z� None 8A Landscape and Street Lighting District 89-1 Fiscal Year 1999-2000 Levy of Assessment Community and Economic De-Nelopment Department STAFF REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE: June 24,1999 FUNDING REQUIRED NO FUNDING REQUIRED X SUBJECT: General Plan Noise Element Technical Study RECOMMENDATION. Approve Selection of Acoustical Consultant and Commencement of Contract Funding to conduct the technical study for the update of the General Plan Noise Element was approved in the 1998-99 Fiscal Year Budget Due to staff shortage the RFP went out April 29, 1999 Several firms submitted proposals and the proposals were reviewed An evaluation matrix was prepared to aid in the selection process The firm of Wieland Associates Acoustical Consultants was selected They presented the best and lowest project bid at a total of $7,279 00 Please refer to the attached memo from Planner John Lampe and the selection matrix for details (Attachment A) Please refer to RFP/Scope of Work (Attachment B) A copy of the Wieland Associates proposal is included in your packet as Exhibit 1 Recommendation- Move to approve selection of Wieland Associates and authorize commencement of the contract work Res ectfully submitted Patnzia Materassi Community and Economic Development Director Attachments A - Memo dated 5/27/99 with evaluation matrix B - Copy of RFP/project scope Exhibit 1 - Proposal submitted by Wieland Associates Acoustical Consultants vrN. plannmg�gpmnoise%cc consultant approval 6-24-99 wpd 22795 Barton Road • Grand Terrace, Cahforma 92313-52t5OMIL2AWNDA ITEM NQu'E MATRIX ANALYSIS - PROPOSALS SUBMITTED FOR NOISE TECHNICAL WORK REVIEW OF GIROUX & PCR RKJK & WIELAND SCOPE OF WORK ASSOCIATES SERVICES ASSOC'S, ASSOCIATES # TASKS & RFP CORP INC. ACOUSTICAL REQUIREMENTS CONSULTANTS 1 Review of appropnate �/ �/ ✓ ,/ background documents 2 Analyze current dt ✓ ✓ ✓ ✓ projected noise levels 3 Evaluate nose issues i e industrial vs. ✓ ✓ ✓ ✓ residential dt provide alt. mmgation measures 4a. Norse contours (CNEL) or Ldn based on q ✓ ✓ accepted noise modeling 4b Norse level contour 9 �/ ✓ ✓ map(s) 4c Projections of future noise sources, levels dt ✓ ✓ impacts upon residential uses. 4d Identify noise problems A conflicts between 9 ✓ ✓ ✓ noise & residential uses. 4e. Implementation measures & solutions ✓ ✓ for mitigating noise on residential uses for existing and future noise problems. 4E Other requuements from G P Nose ✓ 9 ✓ Guidelines dt State ululation standards 4g S copies of Draft and No �/ �/ ✓ Final Nose Study S Agree to Attend 4 meetings and S meetings I team mating 2 meetings Meetings w/ staff to one presentation to 1 public hearing (assumed) support process, the P/c 6 Understanding of scope No No Yes Yes of work Apn129, 1999 David L Wieland Wieland Associates 23276 South Pointe Dr, Suite 114 Laguna Hills, California 92653 Subject Request for Proposals - Update of the City of Grand Terrace's Noise Element of the General Plan Dear Mr Wieland The City of Grand Terrace has initiated a planning program to update the City's Noise Element of the General Plan and we are now soliciting proposals for the technical work to substantiate the element update In taking this action the City declares that it is their clear intent that this noise element study is to be a refinement of the existing plan, bringing all base information up to date and making recommendations that will insure that the vision of the existing plan will result in a sustainable community upon the completion of its physical development A draft scope of work has been attached which provides the anticipated work product of the planning program The City will consider proposals and select a firm based upon their qualifications and r experience Six (6) copies of your proposal must be submitted no later than 5 00 p m on May 21, 1999 at the following address Patrizia Materassi Community and Economic Development Director City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313-5295 Your proposal shall include as a minimum, the following information • Demonstrated understanding of the scope of work for which consultant services are being requested • Proposed approach to conducting the technical study required for the Noise Element update process, including task assignments for conducting the study If you feel additional tasks should be included in the scope of work, these should be separately noted for City consideration along with the reasons for such consideration • An allocation of hours assigned to each task, the personnel to be assigned to accomplish each task, and a time schedule for completing the program Attachment T" SCOPE OF WORK The consultant shall review the existing Noise Element of the General Plan, the City's noise ordinance standards, the County noise ordinance and other environmental documents or standards as appropnate to conduct the Noise Element Update study 2 The consultant shall analyze and quantify current and projected noise levels for all of the following noise sources, including but not limited to a Highways and freeways b Railroads c San Bernardino Airport d Local industrial plants e Other stationary ground noise sources that contnbute to the community noise environment 3 The consultant shall evaluate noise issues in relation to the industrial area vs residential uses, and provide alternative mitigation measures 4 The consultant's study report shall include the following a Noise contours for all of the above noise sources stated in terms of community noise equivalent level (CNEL) or day -night average level (Ldn). The noise contours shall be prepared on the basis of noise monitonng and generally accepted noise modeling techniques for the vanous sources identified above b Noise level contour map(s) c Projections of future noise sources, noise levels and anticipated impacts upon existing and proposed residences d Identification of local noise problems and areas of conflict between noise sources and residential uses e Implementation measures, and possible solutions for mitigating noise impacts on residential areas that address existing and foreseeable noise problems f Other requirements according to the Noise Element Guidelines and the State's noise insulation standards g Five (5) copies each of a Draft and Final Noise Element Update for staff to review and comment. 5 Consultant shall attend meetings with City staff as needed to support the Noise Element Update process CRA ITEM () COUNCII. ITEM (X ) FUNDING REQUIRED Community Services Department STAFF REPORT MEETING DATE June 24,1999 NO FUNDING REQUIRED X_ SUBJECT- Provision of Water to Harris Transfer Site at 21506 Main Street by the City of Colton RECOMMENDATION Approval BackMandi The Community and Economic Development Department has processed an Administrative Site and Architectural Review Case (S A-99-02) for Hams Transfer Hams Transfer is a trucking business transporting construction materials and will be located at 21506 Main Street. This site is in an area which was part of the "moratorium study" which was conducted last year because of the problem, amongst others, in providing water for adequate fire flow for this area As the result of the "moratorium study," the Council instructed the Planning Commission and staff to impose certain conditions on any new development or uses in this area One of those conditions requires the applicant to receive a `drill serve" letter from the City of Colton for water supply to the site The City of Colton supplies water for this area both for fire protection purposes and domestic use In fact, a fire hydrant was recently installed in front of the site to serve properties in the area, this hydrant will provide water to the site for fire protection purposes Colton is willing to extend its water service to Hams Transfer, however, it is our understanding that the Local Agency Formation Commission requires City Council approval in order for the City of Colton to provide water service to parcels located in Grand Terrace In 1996 the Council approved a similar request at the same address (see Attachment), but because of the new owner involved, Hams Transfer, the City of Colton is requesting another such action by the City Council ' Staff recommends that the City Council approve the City of Colton providing water service to the Hams Transfer site at 21506 Main Street Respectfully submitted, (��10 j �o# Lampe Planner PMJL jl Attachment c office\wpwm\wpdocs\plannmg\john\ha msco cal MW I -IW- � -F I " nX.0 Me 1 AM 1 A Materassi 1 Director 22795 Barton Road • Grand Terrace California 92324-5295 • (714) 824-6621 COUNCIL AGENDA ITEM{ O. wr^ June 26, 1996 City of Grand Terrace 22795 Barton Rd. Grand Terrace, CA 92313 Attention: John Donlevy, Assistant City Manager Re: Golden Aluminum - Grand Terrace The City of Riverside is currently providing water service to two parcels located just north of Main Street, between Iowa Drive and the railroad tracks. Due to changes in Government Code, Section 56133, the City of Riverside can no longer serve across the County line. The City of Grand Terrace is served by Riverside -Highland Water Company. However, their closest water line is east of the railroad tracks, and the cost - �- to extend the water main Ls prohibitive. Therefore, Riverside -Highland Water Company has informed the City of Colton, that they do not intend to service water westerly of the ralr+oad tracks. The City of Colton is serving Hood Communications, and it Is possible for the water main to be extended to Main Street in order to serve Golden Aluminum. The ultimate plan is to extend the water main westerly through Main Street, and then northerly on Iowa Avenue and conned it to another City water main. The San Bernardino County Local Agency Formation Commission has informed me that in order for the City of Colton to provide water service to the parcels located in the City of brand Terrace; fie C,ty of Grand T er-aw must grant permission to serve to the City of Colton. M you concur with the above, please let me know. In order to assist you in identify the panels in question. I am enclosing a map of the area. If you have any questions, please contact me at 370-6109 or Rex Myers at 370- 6110. i RRAINE Xt"4E aterand Wastewa Aimirrosirative Analyst II *mac ce�e ,MKLACACOu►ORK C-#X KC-0490 4A9=4 nmMoo g � MSM FAX THE CITY OF GRAND TERRACE CRA ITEM ( ) AGENDA ITEM SUBJECT COUNCIL ITEM (X ) MEETING DATE June 24, 1999 RESOLUTION TO DIRECT COLLECTION OF DELINQUENT SEWER USER FEES ON SAN BERNARDINO COUNTY TAR ROLL 1999-2000 FUNDING REQUIRED NO FUNDING REQUIRED XX County has requested resolution for specific direction to collect the City delinquent sewer user fees on the upcoming 1999-2000 property tax roll City Council has adopted Ordinance No 112, as amended by Ordinance No. 144 (1993),Ordinance 163 (1996)and Ordinance 180 (1998), "Comprehensive Fee Schedule', establishing the fees for taxes, permits, licenses, services, facilities and activities provided by the City of Grand Terrace. Ordinance No. 112, Exhibit "A", Item 17(c),"Sewer User Charges, Lien Status of Delinquent Charges, states that "Any sewer service charges unpaid for a period of six (6) months shall cause a lien to be recorded upon the real property served Once the lien is placed on the real property, the delinquent amount and all penalties shall be added to the tax roll" Finance Department has reported approximately 62 potential parcels in which sewer user charges are delinquent more than six (6) months. Each user and property owner, if different than the user, has been given ample notice of the potential city actions The final number of parcels submitted may be increased if more delinquent users are found or reduced if the delinquent user pays the amount due before Staff submits the notice to apply special assessments to the tax roll to the Auditor -Controller. The final list and a Council Resolution to direct collection of delinquent sewer users is due in the Auditor -Controller's office by August 10, 1999. However, the list will be submitted before then. -1- OOl1NgL AGENDA ITEM N0. �% APH AMOUNT ACCOUNT CODE AER AMOUNT ACCOUNT CODE 0275-191-154= $25800 CC14-SP02 0277-371-31-= $31440 CC14SP02 0275-211-09-0000 $1017 00 CC14SP02 0277411-060000 $219 00 CC14SP02 0275-2124)44)000 $2993 CC14SP02 0277421-13 M $36900 CC14SP02 0275241-25.0000 $275 88 CC14SP02 0277-421-164M $389 00 CC14SP02 0275-251-15-0000 $462-75 CC14-SP02 0277-422-030000 $30000 CC14SP02 _ 0275-2714M .- 0 $36900 CC14SP02 0277-422-164)000 $36 65 CC14SP02 t75-273-07-0000 $36900 CC14SP02 0277-431-034000 $36900 CC14SP02 - 0275-282.094M $36900 CC14SP02 0277-431530000 $300 00 CC14SP02 0276-1924r)- p0 $369 00 CC14SP02 0277-431-67-0000 $361 50 CC14-SP02 0276192-154M $296 50 CC14-SP02 0277-44144-0000 $6150 CC14SP02 0276-213-17-OM $360 00 CC14SP02 0277-441- 04= $478 50 CC14-SP02 0276-245-12-0000 $361 50 CC14SP02 0277- 41-594M $35550 CC14SP02 0276.251-01-0000 $36900 CC14SP02 0277-471-60.0000 $47.25 CC14SP02 02762524)44= $23 63 CC14SP02 0277511430000 $36900 CC14SP02 0276-271-05-0000 $288 00 CC14-SP02 0277531-030000 $331 50 CC14SP02 0276,344-024000 $36900 CC14SP02 02775314)94)000 $36900 CC14SP02 0276371-154M $332.10 CC14SP02 0277531-114X)00 $38900 CC14SP02 0277-091-064= $36900 CC14SP02 0277-611-104= $39375 CC14SP02 0277-091-12-0000 $36900 CC14SP02 1178-011-184= $36900 CC14SP02 0277-09158-0000 $36900 CC14-SP02 1178-10150-= $36900 CC14SP02 0277-12145-= 59015 CC14SP02 1178-111-62-M $36900 CC14SP02 )rzR- 0000 $36900 CC14SP02 1178.1514ra- 0 $350 70 CC14SP02 0277-291-050000 $pS 50 CC14SP02 1178-161.35-0000 $246 00 CC14SP02 0277311-094)000 $36900 CC14SP02 1178-181-17-= $36900 CC14SP02 0277311-17-OM $36900 CC14SP02 1178-181-274000 $369 00 CC14SP02 0277321-1540000 $36900 CC14-SP02 1178-20132-0000 $36900 CC14SP02 0277-M-04-= $32 30 CC14SP02 1178-201-400000 $36900 CC14SP02 0277-331-29-0000 $36900 CC14SP02 1178-201560000 $36900 CC14SP02 0277341-01-= $39975 CC14-SP02 1178-20157-0000 $5070 CC14SP02 0277343-13.0000 $294 00 CC14-SP02 1178-221-IGOM $36900 CC14SP02 0277343.164=0 $389 00 CC14SP02 1178-231334M $36900 CC14SP02 0615Ms 2 action, and judgments, in any manner ansmg out of District's responsibility under this agreement, or other action taken by District in establishing a special tax, fee, or assessment and implementing collection of special taxes, fees or assessments as contemplated in this agreement 6 The County Auditor/Controller has not determined the validity of the taxes or assessments to be collected pursuant to this contract, and the undersigned District hereby assumes any and all responsibility for making such a determination The undersigned District agrees to indemnify, defend and hold harmless the County and its authorized officers, employees, agents and volunteers from any and all claims, actions, losses, damages, and/or liability ansmg out of this contract or the imposition of the taxes or assessments collected pursuant to this contract, and for any costs or expenses incurred by the County on account of any claim therefore, except where such indemnification is prohibited by law If any judgment is entered against County or any other indemnified party as a result of action taken to implement this Agreement, District agrees that County may offset the amount of any judgment paid by County or by any indemnified party from any momes collected by County on District's behalf, including property taxes, special taxes, fees, or assessments County may, but is not required to, notify District of its intent to implement any offset authorized by this paragraph 7 District agrees that its officers, agents and employees will cooperate with County by answering inquiries made to District by any person concerning District's special tax, fee, or assessment, and District agrees that is officers, agents and employees w111 not refer such individuals making inquines to County officers or employees for response 8 District shall not assign or transfer this agreement or any interest herein and any such assignment or transfer or attempted assignment or transfer of this agreement or any interest herein by District shall be void and shall immediately and automatically terminate this agreement 9 This agreement shall be effective for the 1997 fiscal year and shall be automatically renewed for each fiscal year thereafter unless terminated as hereinafter provided 10 Either party may terminate this agreement for any reason upon thirty days written notice to the other party The County Auditor/Controller shall have the right to exercise County's right and authority under this contract including the right to terminate the contract 11 County's waiver of breach of any one term, covenant, or other provision of this agreement, is not a waiver of breach of any other term, nor subsequent breach of the term or provision waived RESOLUTION NO 99 — A RESOLUTION OF THE CITY COUNCIL OF THE C1T-t OF GRAND TERRACE, COUNTI OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING A REPORT OF DELINQUENT SEWER USERS FEE AND DIRECTING THAT SUCH DELINQUENT FEES BE COLLECTED ON THE TAX ROLL AND BE IMPOSED AS A LIEN UPON PROPERTY WITHIN THE CITY OF GRAND TERRACE WHEREAS, pursuant to Sections 5471 of the California Health and Safety Code, the City Council of the City of Grand Terrace did fix reasonable sewer user fees, and WHEREAS, pursuant to Section 5473 of the California Health and Safety Code the City Council has elected to have delinquent sewer user fees of more than six months, for fiscal year 1998-1999 collected on the tax roll, in the same manner, by the same persons and at the same time as together with and not separately from, the general taxes and has caused a written report ("Written Report') to be prepared and filed with the City Clerk containing a description of each such parcel or real property and the amount of the delinquent sewer user fee, for each such parcel for said fiscal years, and WHEREAS, the City Council has adopted Ordinance No 180 relating to establishment of a fee and service charge NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE AS FOLLOWS: I The Written Report filed with the City Clerk contains a description of each parcel of real property and the amount of the delinquent sewer user fees for the fiscal year 1998-1999 and the Written Report is therefore approved and adopted 2 The delinquent sewer user fees shall be for%%arded for the San Bernardino County Auditor Controller and shall be collected on the tax roll for fiscal year 1999-2000 in the same manner, by the same person, at the same time, together with and not separately from, the general taxes 3 The Finance Director shall file with the Auditor Controller a copy of the Written Report, with a statement endorsed thereon over the signature of the City Clerk that it has been fully adopted by the City Council, together with a certified copy of this Resolution ADOPTED this 24'h day of June, 1999 ATTEST - City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace And of the City Council thereof And of the City Council thereof CITY OF GRAND TERRACE CRA ITEM ( ) AGENDA ITEM SUBJECT COUNCIL ITEM (X) MEETING DATE June 24. 1999 AUDIT REPORT OF THE SPECIAL GAS TAX HAPR0VEMENT FUND. YEAR ENDED JUNE 30, 1998 FUNDING REQUIRED NO FUNDING REQUIRED XX Presented for your review and acceptance is the Audit Report of the Special Gas Tax Street Improvement Fund for the Fiscal Year Ended June 30, 1998. The Division of Audits of the State Controllers' Office (SCO) conducted the compliance audit and prepared the report. The SCO has rendered an opinion that the City of Grand Terrace accounted for and expended funds in the Gas Tax Fund in accordance with the State Constitution and the Streets and Highways Code for the fiscal year ended June 30, 1998. Staff Recommends that Council: ACCEPT THE AUDIT REPORT OF THE SPECIAL GAS TAX STREET IMPROVEMENT FUND FOR THE FISCAL YEAR ENDED JUNE 30, 1998. COUNCIL AGENDA ITEM NO.3H nnv. j' KATHLEEN CONNELL (fontroller of life Mate of (atifornia May 10, 1999 Mr Bernard Sunon Finance Director City of Grand Terrace 22795 Barton Road Grand Terrace, California 92313 Dear Mr Simon i The following is the State Controller's Office (SCO) final audit report of the City of Grand Terrace's Special Gas Tax Street Improvement Fund for the year ended June 30, 1998 Thank you for the courtesy and cooperation extended to the SCO staff during the audit If you have any questions, please contact Ed Stafford, audit manager, at (310) 342-5656 I Sincerely, Jun L Spano, Acting Chief Compliance Audits Bureau Division of Audits JLS/cam aq of Grand Terrace Special Gas Tax Street Improvement Fund Audit Report Sununary The State Controller's Office (SCO) audited the City of Grand Terrace's Special Gas Tax Street Improvement Fund (Gas Tax Fund) for the year ended June 30, 1998 No adjustment to the city's accounting records is required Background In accordance with Government Code Section 12410, the SCO conducted an audit of the City of Grand Terrace's Gas Tax Fund which is financed by Highway Users Tax apportionments These funds must be expended in accordance with Article XIX of the State Constitution and Streets and Highways Code Section 2101 Objectives, The audit included the City of Grand Terrace's Highway Users Tax Scope, and apportionments for the year ended June 30, 1998 The audit objectives Methodology were to ensure that • Apportionments were properly accounted for in the Gas Tax Fund, • Funds were used exclusively for authorized purposes, • Recoveries of prior Gas Tax Fund expenditures were identified and properly credited to the fund, and • Unexpended funds were available for future expenditures. The audit objectives were derived from the requirements of the Streets and Highways Code and the Government Code In order to meet the objectives, the auditor performed the following procedures • Gained an understanding of the city's cash receipt and disbursement processes by interviewing key personnel and reviewing documents that support the transaction flow, • Reviewed financial information reported in the Annual Street Report for compliance with Streets and Highways Code Section 2153, • Tested transactions and accruals for compliance with the Streets and Highways Code, and • Verified whether all Highway Users Tax apportiomnents and other related interest, revenues, and recoveries were properly accounted for in the Gas Tax Fund Kathken ConneU • Caltfornta State Controller 1 pry of Grand Terrace ` Special Gas Tax Street Improvement Fund Schedule 1- Changes in Fund Balances to the Special Gas Tax Street Improvement Fund Year Ended June 30, 1998 Streets and Highways Code Section' 2105 2106 2107 21075 Total Beginning fund balances $ 0 $ 10,540 $ 381,198 $ 7,295 $ 399,033 Revenues Apportionments 80,856 57,943 109,526 3,000 251,325 Interest 3,089 3,089 19,051 515 25,744 Other revenue - 10,068 - - 10,068 Total revenues 83,945 71,100 128,577 3,515 287,137 Funds available 83,945 81,640 509,775 10,810 686,170 Expenditures Undistributed adminis- tration and engineering - - 48,771 10,810 59,581 Maintenance 83,945 81,640 36,526 0 202,111 Total expenditures 83,945 81,640 85,297 10,810 261,692 Ending fund balances $ 0 $ 0 $ 424,478 $ 0 $ 424,478 ' The city receives apportionments from the State Highway Users Tax account pursuant to Streets and Highways Code Sections 2105, 2106, 2107, and 2107 5 The basis of the apportionments for Sections 2105, 2106, and 2107 is different, but the money may be used for any street purpose Section 2107 5 apportionments are restricted to administration and engineering expenditures, except for cities with populations of less than 10,000 inhabitants Those cities may use the funds for rights of way and for the construction of street systems Kathleen ConneQ - California State Controller 3 = OF GRAND TERRACE EMERGENCY OPERATIONS COM HTTEE J U N 0 81999 CTTY OF GRAND TERRACE Comm .April 5, 1999 MINUTES CALL TO ORDER The meeting was called to order by Gary Eldridge at 7 06 p m_ MEMBERS PRESENT: Soma Aiken, Gary Eldridge, Rich Haubert, Vic Pfemnghausen, Bob Sower, and Darla Wertz GUESTS PRESENT: John Donlevy APPROVAL OF rIINUTES: None to approve Minutes of the January 4, 1999, meeting were approved at the March 1, 1999, meeting No minutes were made of the February or March, 1999, meetings COUNSIL LIAISON REPORT: 1 (hand Terrace Elementary and Te raoe View will be havmg Safety Days m May A good opportunity for EOC members to particgxde 2 The state Office of Emergency Seances has approved the City's Emergency Operations Plan There are new regulations that need to be incorporated mto it EQUIPMENT/FACE ITY REPORT: t Radio equipment is all operational. COUNCIL AGENDA ITEM N0.5ja r Cj CITY OF GRAND TERRACE EMERGENCY OPERATIONS COMMITTEE J U N 0 81999 CITY OF GRAND TERRACE CITYCLERK May 3, 1999 MINUTES CALL TO ORDER: The meeting was called to order by Gary Eldridge at 7 15 p nL PRESENT: Soma Aileen, Gary Eldridge, Rich HaubeM Vic Pfenmghausen, Bob Souter, and Daria Wertz GUESTS PRESENT: None APPROVAL OF MINUTES: None available to approve COUNSIL LIAISON REPORT: None EQUIPMENT/FACIIITY REPORT: 1 Radio equipment is all operational 2 New fuel tank for generator has been installed CRY OF GRAND TUMM CITY OF GRAND TERRACE CRIME PREVENTION COMMITTEE u N i 1999 Regular Meeting CRYUM MINUTES May 10,19" The Grand Terrace Crime Prevention Committee met for the regular monthly meeting at the Semor Center, Grand Terrace, California. The meeting was called to order by Chairperson Pluflomena Spsak at 1800 hours. MEMBERS PRESENT: Chairperson Pbiomena Spsak, Vice -Chairperson Bitsy Bernor, JOAnn Johnson, Jackie Kjacz, Clare McElwee, Dottie Rabom and alternate member Levhs Neeb MEMBERS ABSENT Mice Fasenmyer CITY STAFF: Tanya Cabill, Community Services Officer SHERIFF'S DEPT Lt Pete Ortiz and Detective Henry Jones GUEST PRESENT: Bob Stewart, Citizen Patrol Member and Deputy Bill Freund, P O P Team AGENDA: Motion was made by Dick Rollins and seconded by Claire McElwee to approve the agenda as written. MINUTES; The minutes of the meeting of April 12, 1999 were reviewed by the members present with the motion to accept as written by Dottie Rabom and seconded by Jackie Kam The motion was carried CORRESPONDENCE: There was no written correspondence submitted to the Committee for this meeting PUBLIC COMMENT: Bob Stewart outlined and described the Ckmpn Academy sponsored by the Sherff s Dept and described The Journey Behind the Badge". An 18 week course at Valley College which i%ludes a comprehensive program to fimilarrze interested camps on law enforcement policies and tiaming procedures which include both defensive driving courses and time on the pistol range on firearms trammg The course is 18 weeks, two days a week and when completed a Certificate of Credit is given to each person. Costs for the course is a nominal S17 00 and anyone who is interested in law enforcement is eligible to attend. The next classes begin on time 30, 1999 COUNCIL AGENDA ITEM NO.,�M� REPORT MANAGER'$ ARTMENT CRA ITEM ( ) COUNCIL ITEM (X() MEETING DATE June 24, 1999 SUBJECT: BUDGET REDUCTION STRATEGY FORUM FUNDING REQUIRED NO FUNDING REQUIRED XX Please refer to Attachment #1 winch shows the annualized operating deficit In reference to that attachment, the line to draw attention to is the first subtotal identified as Total Expenditure General Fund, which is pointed out by an arrow in the margin. As you can see from this subtotal, our gross expenditures on an annualized basis are $4,021,795 with annual estimated revenues of $2,744,518, leaving a preliminary expense over revenue of $1,277,277 This total amount is offset by the overhead cost allocation of $542,917 and the direct personnel transfers of $136,355, leaving a projected annualized deficit in the fiscal year 2000-2001 of $598,005 This is the annualized operating deficit projected into the future that can be offset in only two ways — raising revenue or decreasing expenses Following is a summary of budget cuts for the Budget Reduction Strategy Forum which is also summarized in Attachment #2 Budget Action #1— City Clerk's Department — Elimination of City Hall Receptionist Position This position is currently vacant. Reduction of this position will not result in an employee loss of a lob The phone system is capable of automated phone attendant for all incoming calls Effective June 28 all calls will be answered by the automated phone attendant — Effective date is July 1, 1999, savings for fiscal year 1999-2000 will be $23,000, future savings will be S28,000. Budget Action #2 — City Clerk's Department — Elimination of the City's Newsletter Elimination of publication and distribution of the quarterly Terrace View Newsletter — Effective July 1,19", savings for fiscal year 1999-2000 wiz! be S10,000, future savings wi0 be 10,000. Budget Action #3 — Community and Economic Development Department — Reduce Economic Development Associate Planner to Part Time. Reduce Transportation Engineering Contract Staff is recommending that the Economic Development Associate Planner position become a part - tune position limiting economic development planning (savings of $17.400) and to reduce the transportation engineering contract costs from $35,000 per year too$$118�500 pery (savings� NO. G tl 1 STAFF REPORT — BUDGET REDUCTION STRATEGY FORUM PAGE THREE little discussion will be needed regarding the few law enforcement programs that will be provided — Effective July 1, 1999, savings for fiscal year 1999-2000 will be $12,800, future savings will be S14,800. Budget Item #9 — Implement Little League and Soccer Field Use Surcharge Currently, the city subsidizes Little League and Soccer for lighting use for a total amount of $8,700 If Little League and Soccer raise their registration rates by $5 per participant as a surcharge for additional lighting and field maintenance that should raise an additional $7,500 annual from Little League and Soccer If the leagues agree to the participant surcharge for lighting and field maintenance, we will defer the reduction of watering and mowing of parks that is slated for cuts underitem # 10 —Effective July 1,19", savings for fiscal year 1999-2000 wi1l be S7,500, future savings wn71 be $7,500. Budget Item #10 — Park Maintenance — Reduction in Maintenance of Parks and Parkwa Reduction in watering of parks, green belts, and mowing schedules will be implemented Parks will close at sunset, except when Little League or Soccer is scheduled for the field — Effective July 1, 1999, savings for fiscal year 1999-2000 will be $10,000, future savings w iB be $10,000. Budget Item # 11 — Recreation Department — Elimination of Recreation Department and Programs as of January 3.1999 The current Summer Fun and Swum Programs will continue for 1999 The Pool Program will be conducted with the positions of Pool Manager and Pool Cashier to be eliminated and provided by existing staff The Tour de Terrace will be conducted in 1999 The Halloween Haunt will be conducted only if a corporate sponsor can be found to finance costs The Parks and Recreation Committee should disband The contract recreation classes will remain intact into the future and maintained by restructuring — Effective January 3, 2000, savings for fiscal year 1999-2000 will be $72,000, future savings will be S144,000. Budget Item #12 — Services — Elimination of Library Subsidy. Elimination of Chamber of Commerce Grant Eliminate the subsidy to Library for books Eliminate operating subsidy to the Chamber of Commerce — Effective July 1,19", savings for fiscal year 1999-2000 will be S9,500, future savings will be S9,500. Budget Item #13 — Elimination of the Recycling Family of the Month The Recycling Family of the Month was created to provide an incentive for individuals to recycle We have a very successful Recycling Program, and we are starting to repeat the awards to families that have already been the Recycling Family of the Month. Although the savings are minimal, the employee who administers the Recycling Family of the Month Program is one that is slated for elimination — Effective July 1, 19", savings for fiscal year 1999-2000 wf be $400, future savings will be $400. Attachment #1 WY OF GRAND TERRACE ANALYSIS OF REVENUE OVER (FXCPENDITURES) 1) PRIOR TO COSTALLOCAT/ONAND TRANSFERS 2) AFTER COST ALLOCATION AND TRANSFERS Prelim FINAL Reverwe Revenue GROSS Over 01H PERSONNEL OPER TOTAL Over FY 2000-2001 BUDGET Eqmvdftm ESTIMATED (E so) BUDGET COST ALLYTRANSFER RESOURCE RESOURCE cosrnmsou cE PEVw4wn) TRANSFER W (9) MRIOR M (C) TRANSFER Q (62K M (E) 1•-11• CITY COUNCEL 43,1" • (43,16• (32 MI) 0 0 (32 a01) (10.35% 10-129 CITY MANAGER 215,414 6 (215,414 (163 712) 0 0 (163 712) (51 702) 16-125 CITY CLERK: 194,925 • (1%,•?S (147 457) 0 0 (147 457) (46,56M 10-140 FINANCE 271,9l5 • (271,!!5 (191-MM 0 0 (191.2831 (a0 732) 10-1" CITY ATTORNEY 31,•N • • (39,N (22 WO) 0 0 (22 aM (!zq 16-172 BUILDING AND SAFETY 141,SOi • (141 4 796 (71.210) 0 (66 414) (75 0" 10-175 PUBLIC WORKS 25,926 • (25,M 4,248 16 790 0 21,03a (46,958) 10-186 COM1KUlN11Y SERVICES 282AM • (282AM (31 90M (17 060) 0 (450M (xi3,6T7) 10-1" NON -DEPARTMENTAL 276,461 • (276,"1 (188 421) 0 0 (ISC421) (a;7 640) 1"• COMMUNITY DEVELOPMENT 27SMS • (275 21010 (69 720) 0 (48 71M (tXWS) 183N INFORMATION STS ENIS 46,•!5 • (46,695 (38 714) 4 845 0 (33,869) (12,226) 10-410 LAW ENFiORCEMENI 1,134,968 • (1,134,9" 80 068 0 0 a0 Osa (1,215 028) 10-430 RECREATION SERVICES 219,2•S • (219 31 347 0 0 31.347 MOM 10-440 CIR.D CARE SERVICES 686,757 • (696,757 80 542 0 0 80 542 (767,29% 14-454 PARK MAINTENANCE 125,400 • (125,400 10.212 0 0 10212 (135 612) 16-631 STORM DRADI MAINTENANCE !,•N • (9,009 1 145 0 0 1 145 (10145) 10-•1 PLANNING COMMISSION 6,100 • (6,9N 2158 0 0 2,155 (9 058) 16402 CRIME PREVENTION UNIT 14AN • (14,N0 12 343 0 0 12,343 (27143) 10i64 E ISTORICAIJCU LTUJRAL CM 1,35• • (1,356 10 479 0 0 10 479 (11 W% 10-M SENIOR CIITZEWS PROGRAM 17AN • (17,680 1 332 0 0 1,392 (1a 932) 10-607 PARKS A REC. COMMITTEE 2N • (2.6 7 637 0 0 7 637 (7 837) 104= EMERGENCY OPERATIONS C 3,50 • (3,56• 6 838 0 6.W8 (10 338) 1 2.7�1t 2,744,518 0 0 i =.= 2.342.522 TOTAL EXPENDITURES GENERAL FUND 4,021,795 2,744,518 (1,277, (542,917) (136,355) (1,277,277) • 11-3= STREET FUND 2,9011 10,50411 815041 1 149 0 0 1 140 7 351 12-ZXK STORM DRAIN FUND 23,400 11,775 (11,625 3 056 0 0 3 OMB (14 681) 13.XXX PARKFUND Sell 1,8N 113N 98 0 0 96 1,202 14-= SI.FSF (AB3229 COPS) 5,000 30,SN 25,560 159 0 0 159 25 341 15a= AM QUALITY FUND 10,250 12,811110 1,750 1 378 0 0 1.378 372 If-= GAS TAX FUND 227,400 267,000 39,690 35 550 0 0 35,550 4 050 17.XXX TRAFFIC SAFETY FUND 4,475 6,200 1,725 283 0 0 283 1 442 20-XXX MEASURE "P' SPREE!' FUNDS 60,0W 153,000 93,000 14 442 0 0 14 442 76 558 21-1= WASTE WATER DISPOSAL FND $75,770 1,078,M 203,139 78 069 17 050 0 95129 108,W1 26-3= LIGHTING A LNDSCPG ASSTMT 1&52l 13263 2 45 0 0 2M Q.$Q;f1 TOTAL EXPENDITURES SPECIAL REV FU 1,222,316 1,585,038 362,722 136,829 17,060 • 153,111110 20BA" 32-XXX CRA GEN OPS/CAP FUND ""5 345,8.E 288,0" (30161) 0 900 OW M 839 OM 774) 32-3= CRA CAPIECON DEV 39,645 • (30, 6 004 19 3W 0 25.3a4 MOM 33-XXX CRA DEBT SERVCCEE 2,455,65E 3AK464 $0,749 278 415 0 333 005 611,4W 237=6 34-XXX LOW MOD SOUSING FUND 767AM 778,400 11,316 135 866 99 915 (635 (399.219) 410.529 LOW MOD CODE ENFORCENIE 122M ! ]8. 0 0 1SM4 (JIUM TOTAL EYPZNDrI'URES CRA FUNDS 3,411.26E 4,427,104 1,816,M 406,088 111,2l5 5N,865 1,123,3N (166AM) 44-XXX CAPITAL PROJECT -BIKE LANE • • • 0 0 0 0 0 4&3= CAPITAL IMPROV-STREETS ! 2 ! 0 0 0 0 0 TOTAL EXPEND CAPITAL IMPRVJ XR4DS • • • 0 0 • • 0 TOTAL E3[PE0DrrURE34 8,655,377 8,757,M 101,M (0) • • M 191-M OS618rld W Appropriated expericibires c ckxkV transfers and cosy a8op, (B) Estimated Reveries cmkxbV lawns and Triandws-In (C) Prv&T*wy-Re'war= Over fter ) by Fund Toter (0) Tdal CodfRescume Transfer equals total d Overhead Cost Allocation, Lawns and Dred Labor TnvisSer (E) Fnal'Revemn Over (Evendlbaes) by Fund Toter ASSUMES CHANGE IN COST ALLOCATION DUE TO DECREASE N MAJOR PROJECTS RESULTING FROM LACK OF FUNDS 4 Staff Report Community Services Department COUNCIL ITEM (XX) MEETING DATE June 24, 1999 SUBJECT STORM DRAIN REPAIR WORK URGENCY ITEM/FUNDING REQUIRED BACKGROUND: During the Winter Storms of 1998 (El Nmo), the City experienced storm dram failures at locations within our stormwater collection system These were primarily due to excessive volumes of water in the pipe, as well as deterioration of the pipe due to age The locations where the City experienced the most significant failures were at the Northwest Corner of DeBerry St and Mount Vernon Ave, and on Barton Rd near the west driveway of the Azure Hills Church Additional damage also occurred along the storm pipe on Grand Terrace Rd , north of Vivienda Ave As part of the disaster declaration 1203, the Staff received an approved DSR from the Federal Emergency Management Agency (FEMA) in the amount of $38,135 00 for the repair of the DeBerry/Mt Vernon location Neither Grand Terrace Rd or the Barton Rd locations qualified under the 1203 declaration DISCUSSION - Staff has received two quotations on the DeBerry/Mt Vernon repair, with a low bid of $37,100 00 from Earl Fraser Construction of Grand Terrace In conjunction with this project, he is also able to repair the locations at Grand Terrace Rd and Barton for $5,200 00 Staff has received notification from FEMA of a deadline in September, 1999 for the completion of the DeBerry/Mt Vernon Storm Pipe At this time, Staff is requesting authorization to proceed with a contract with Earl Fraser Construction for all three locations in the total amount of $42,300 00 I COUNGL AQENDA REM N0.� Storm Drain Repairs Agenda Report- June 24, 1999 Page 2of2 The breakdown of the funding for the projects is as follows DeBerry/Mt. Vernon Storm Pipe FEMA Funding $28,601 00 75 % of the project to61 (received) State of California $7,150 00 75 % of remaining 25 % City Share $2,384 00 Total $38,135 00 FEMA is also reimbursing the City $1,144 00 in administrative costs for this project, for a total reimbursement of $29,745 00 which has been received by the City The State reimbursement is paid following the completion of the project The net cost for this project to the City is $2,384 The balance of the funding for the Barton Rd and Grand Terrace Rd projects is $5,200 00 which requires an allocation from the Storm Dram Fund The total project costs are $42,300 00 of which $7,584 00 is being paid by the City of Grand Terrace RECOMMENDATION That the City Council 1 Authorize Staff to proceed with the repairs to the DeBerry/Mt Vernon, Barton Rd /Palm and Grand Terrace Rd Storm Pipes 2 Authorize a contract with Earl Frasier Construction at an amount not to exceed $42,300 00, and 3 Approve an appropriation of $42,300 00 from the Storm Dram Fund to cover the City costs for these projects FISCAL EMPACT: The gross cost of the projects is $42,300 00, with a net fiscal unpact to the Storm Dram Fund of $7,584 00