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08/12/199922795 Barton Road Grand Terrace `forma 92313-5295 Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 Byron R Matteson Mayor Dan Buchanan Mayor Pro Tempore fi Herman Hilkey Jim Smgley Lee Ann Garcia Council Members Thomas J Schwab City Manager FILE COPY August 12, 1999 CITY OF GAND TERRACE CRVCITY COUNCIL REGULAR MEETINGS 2" AND 4T" Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 I I', 1 ; ; ll 11i yl ul YI► CITY COUNCIL CHAMBERS AUGUST 12, 1999 GRAND TERRACE CIVIC CENTER 6 00 P M 22795 Barton Road THE 4CM UE GRAM TER"" GObOL WtW THE AMERICANS WrM ACT OE 1"0 IF YOU REQUIRE SPECUL ASSISTANCE TO PARMCIPAI,TE IN THIS MERIUM PLEASE CALL THE CITY CLER ,'SOM4MA.T (909) 824-6621ATLEAS'48 HOOMPIWATO THE MEETM. IF YOU DESIRE TO ADDRESS TIIR CITY COUNCIL DURING THE MEETING, OTHER THAN` UNDER PUB11C COMMENT, YOU ARE A►SIMH TO FLARE COMPI TR A RXQUM TO SPFAK F01W AVAMOLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CI ERX SPEAR WILL RE CALLED UPON .RY THE MAYOR AT TOR APPROPRIATE T11NM i * Call to Order - * Invocation - * Pledge of Allegiance - * Roll Call - STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY Approve 1 Approval of 07-22-99 Minutes 2 Approval of Check Register CRA081299 Approve 3 Fourth Amendment to Exclusive Right to Negotiate (ERN) Approve for Town Square Project ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1 Items to Delete 2 SPECIAL PRESENTATIONS A Presentation to Grand Terrace Little League All Stars (4 Divisions) 3 CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion Approve A Approve Check Register 081299 B Ratify 08-12-99 CRA Action C Wmve Full Reading of Ordinances on Agenda PENDING C R A APPROVAL CITY OF GRAND TERRACE REGULAR MEETING - TULY 22, 1999 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on July 22, 1999, at 6 00 p m PRESENT: Byron Matteson, Chairman Dan Buchanan, Vice -Chairman Herman Hilkey, Agency Member Jun Smgley, Agency Member Lee Ann Garcia, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patrma Materassi, Community and Economic Development Director Virgil Barham, Building & Safety Director Lt Pete Ortiz, Sheriff s Department John Harper, City Attorney ABS None APPROVAL OF JULY 8. 1999 MINUTES CRA-99-47 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER HILKEY, CARRIED 5-0, to approve the July 8, 1999 Community Redevelopment Agency Minutes APPROVAL OF CHECK REGISTER CRA072299 CRA-99-48 MOTION BY AGENCY MEMBER HMKEY, SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve Check Register CRA072299 PROPOSAL TO OUT SOURCE TAX INCREMENT REPORTING AND VARIOUS CRA REQUIRED REPORTS CRA-99-49 MOTION BY VICE-CHARMAN BUCHANAN, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to appropriate $10,000 in Low and Moderate Income Housing Fund Account 34-400-251 to provide the funds necessary for out sourcing Tax Increment administration and various CRA State CRA AGENDA IIIINI H0, A m v 30 PAGE 1 PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE AUGUST 12, 1999 CHECK REGISTER NO 081299 OUTSTANDING DEMANDS AS OF _ AUGUST 12, 1999---- CHECK NO VENDOR DESCRIPTION AMOUNT 13047 CASH CASHIERS CHECK TO CONSOLIDATED RECONVEYANCES, BID ON PROPERTY AT 22723 LA PAIX 100,000 00 13054 INLAND EMPIRE TOURISM COUNCIL IEEP QUARTERLY LUNCHEON, P MATERASSI 2500 13058 MANAGED HEALTH NETWORK HEALTH NETWORK INS FOR JULY, 1999 3044 CASHIERS CHECK TO LAW OFFICES OF STEVEN 13059 CASH MELMET, BID TO PURCHASE PROPERTY AT 22678 MAIN STREET 110,000 00 13060 PACIFICARE OF CALIFORNIA HEALTH INSURANCE FOR AUG, 1999 27175 13061 INLAND COUNTIES INSURANCE SERVICE LIFE INSURANCE FOR AUG 1999 1526 42282 ARROWHEAD CREDIT UNION POSTAGE FOR EMINENT DOMAIN MAILING AND AMERICA ON LINE SERVICES FOR JULY, 1999 2,096 95 42284 VIRGIL BARHAM AUTO ALLOWANCE FOR AUG, 1999 13750 42292 ROBERT CHAGOLLA CONSTRUCTION RETENTION FOR COMPLETION OF REHABILITATION AT 22855 MINONA 3,720 50 42295 DANKA OFFICE IMAGING MAINTENANCE/USAGE FOR KODAK COPIER 9428 42301 DRUG ALTERNATIVE PROGRAM LAWN MAINTENANCE FOR HOUSES UNDER REHABILITATION 547 00 42313 JOHN LAMPE TEMP PLANNER, 7/14-8/3/99 87048 42318 MCI TELECOMMUNICATIONS PHONES FOR HOUSING REHABILITATION DEPARTMENT 90 02 42323 CATHY PERRING TEMP PLANNER, 7/15-8/3/99 81500 2237 42324 PETTY CASH REIMBURSE PETTY CASH 42330 RIVERSIDE BLUEPRINT COPY PLANS FOR 12520 MIRADO AND 22381 VAN BUREN 83 08 42331 RIVERSIDE HIGHLAND WATER COMPANY CLOSING BILL FOR 22644 VAN BUREN 2759 REPORT MANAGEWS ARTMET CRA ITEM (X) COUNCIL ITEM () MEETING DATE August 12, 1999 SUBJECT, FOURTH AMENDMENT TO ERN FOR THE TOWN SQUARE PROJECT FUNDING REQUIRED NO FUNDING REQUIRED X Developer Lisa Hjulberg is requesting the Redevelopment Agency's authorization for a further extension of the ERN contract for an additional 30 days to allow time to complete the OPR or DDA. Attached for your information is her letter requesting this extension STAFF RECOMMENDS THAT THE AGENCY APPROVE THE REQUEST FORA 30-DAY EXTENSION OF THE EXCLUSIVE RIGHT TO NEGOTIATE FOR THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE TOWN SQUARE PROJECT CRA AGENDA ITEM NO, 3 FOURTH AMENDMENT TO AGREEMENT CONCERNING EXCLUSIVE RIGHT TO NEGOTIATE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE TOWN SQUARE PROJECT The Agreement Concerning Exclusive Right to Negotiate entered into on August 13, 1998, by and between the Community Redevelopment Agency of the City of Grand Terrace and Lisa M Hjulberg, and amended on December 10, 1998, January 28, 1999, and April 22, 1999, is hereby further amended to extend the Negotiation Period, as defined in Section 3 1.2 of the Agreement, for an additional thirty (30) days, through and including September 11, 1999 It witness whereof, the parties have executed this Agreement as of August 12, 1999 Community Redevelopment Agency Developer of the City of Grand Terrace By A. Dan Buchanan, Vice -Chairman Lisa Hjulberg NA6 t 1 CITY OF GRAND TERRACE PENI , G CITY COUNCIL APPROVAL DATE AUGUST 12, 1999 _ _ _ CHECK REGISTER NO _ _ _081299_ OUTSTANDING DEMANDS AS OF AUGUST 12, 1999 CHECK NO VENDOR DESCRIPTION AMOUNT 13038 ADRIAN REYNOSA BIRTHDAY BONUS 5000 47 220 13039 COMCAST CABLEVISION CASH PAYMENTS FOR 7/16199 61 13044 CITY OF GRAND TERRACE CHILD CARE EMPLOYEE CHILD CARE PAYMENTS 4,134 37 , 13045 PERS RETIREMENT FOR PAYROLL ENDING 7/9199 4 05 83 13046 COMCAST CABLEVISION CASH PAYMENTS FOR 7/20/99 26906 13048 COMCAST CABLEVISION CASH PAYMENTS FOR 7/22/99 CASH PAYMENTS FOR 7/27/99 22093 13049 COMCAST CABLEVISION 41257 13050 COMCAST CABLEVISION CASH PAYMENTS FOR 7/30/99 13051 PEBSCO DEFERRED COMP INVESTMENT, JUNE, 1999 10 460 26 13052 CITY OF GRAND TERRACE BALANCE DUE EMPLOYEE CHILD CARE 96454 13053 STANDARD INSURANCE COMPANY DISABILITY INSURANCE FOR JULY & AUG, 1999 1,697 01 13055 PEBSCO DEFERRED COMP INVESTMENT FOR APRIL, 1999 16,100 80 13056 PEBSCO DEFERRED COMP INVESTMENT FOR MARCH, 1999 9,327 23 13057 PEBSCO DEFERRED COMP INVESTMENT FOR MAY, 1999 9 701 47 13058 MANAGED HEALTH NETWORK HEALTH NETWORK INSURANCE, JULY, 1999 51388 �i v 13060 PACIFICARE OF CALIFORNIA HEALTH INSURANCE FOR AUG, 1999 7,859 20 z Z 13061 INLAND COUNTIES INSURANCE SVCS LIFE, DENTAL AND VISION INSURANCE FOR AUG. 1999 1,217 80 n 42276 ACCENT PRINT & DESIGN PRINT SENIOR NEWSLETTER AND BUSINESS CARDS 19271 r 42277 ADDINGTON CONSULTING ENGINEERING SERVICES FOR JULY, 1999 3 285 00 9 42278 MATTHEW ADDINGTON PLANNING COMMISSION MEETING 7/15/99 2500 Z 42279 ADVANCE COPY SYSTEMS PURCHASE COPIER, CHILD CARE 1,93842 a42280 ADVANCED MICRO COMPUTER COMPUTERS FOR CHILD CARE 4,50288 42281 AIRBORNE EXPRESS EXPRESS MAIL 1340 42282 ARROWHEAD CREDIT UNION (VISA) CITY COUNCIUCITY MANAGER MEETINGS, COMMUNITY DEVELOPMENT DIRECTOR MEETINGS, COMPUSERVE SERVICES JULY, 1999, EQUIPMENT PARTS/REPAIRS & COMPUTER UPGRADE 81248 ...._ � 42283 SHERRI BACON REFUND, RECREATION PROGRAM 30 00 CITY OF GRAND TERRACE DATE AUGUST 12, 1999 OUTSTANDING DEMANDS AS OF CHECK NO 42313 42314 42315 42316 42317 42318 42319 42320 42321 42322 42324 42325 42326 42327 42328 42329 42332 42333 42334 42335 42336 42337 42338 42339 42340 VENDOR JOHN W LAMPE LEGEND BUILDING MAINTENANCE LELAND NURSERY LEYROY'S LANDSCAPE SERVICE PATRIZIA MATERASSI MCI TELECOMMUNICATIONS GLENDA MEIGHAN METLIFE INSURANCE NEW HORIZONS COMPUTER PACIFIC BELL PETTY CASH PETTY CASH JAMES L & NORM JO RAY REDLANDS PLUMBING/HEATING �r RELIABLE OFFICE SUPPLIES LUPE REYES RICHARD ROLLINS COUNTY OF SAN BERNARDINO BILL SLONE SOUTHERN CA EDISON COMPANY BRENDA STANFILL STAPLES SYSCO T Y LIN INTERNATIONAL-MCDANIEL TEXACO CREDIT CARD CENTER CHECK REGISTER NO AUGUST 12,1999 DESCRIPTION TEMP PLANNER, 7/14-8/3/99 JANITORIAL SERVICES, LIBRARY NURSERY SUPPLIES FOR CIVIC CENTER LANDSCAPE SERVICES FOR TERRACE PINES AUTO AND CELL PHONE ALLOWANCE FOR AUG, 1999 PHONES FOR CITY OWNED FACILITIES REFUND, CHILD CARE SERVICES LIFE INSURANCE FOR AUG, 1999 COMPUTER TRAINING D BARBU PHONES FOR CITY OWNED FACILITIES REIMBURSE GENERAL PETTY CASH -FINANCE DEPARTMENT REIMBURSE PETTY CASH -CHILD CARE REFUND, PERMIT DEPOSIT PLUMBING REPAIRS, CHILD CARE OFFICE SUPPLIES REFUND, RECREATION PROGRAM OPEN/CLOSE AND WEEKEND MAINT AT PARKS, JULY, 1999 OVERTIME/USE OF CELL PHONE FOR APRIL-JUNE, 1999 REFUND, RECREATION PROGRAM ELECTRIC FOR CITY OWNED FACILITIES, PARKS, EV STATION, SIGNALS, AND MEDIANS AUTO AND CELL PHONE ALLOWANCE FOR AUG, 1999 OFFICE SUPPLIES FOOD FOR CHILD CARE PROGRESS PAYMENT FOR ENGINEERING, BRIDGE PROJECT FUEL FOR CITY OWNED VEHICLES 081299 AMOUNT 2,47752 20000 2101 20000 22000 1,01311 500 88853 2,00000 43058 18685 19766 3.00000 2034 5428 36500 67000 2,08790 36500 9,501 16 22000 57410 1 910 48 613452 42360 CITY OF GRAND TERRACE PENDiN0 CITY CITY COUNCIL M NUTFS COUNCIL APPROVAL REGULAR COUNCIL MEETING - TULY 22, 1999 A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on July 22, 1999 at 6 00 p m PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman Hilkey, Councilmember Jun Singley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Bernard Simon, Finance Director Patnzia Materassi, Community and Economic Development Director Virgil Barham, Building & Safety Director Lt Pete Ortiz, Sheriffs Department John Harper, City Attorney ABSENT: The meeting was opened with invocation by Dr Tom Harvick, Colton Christian Church, followed by the Pledge of Allegiance led by Councilmember Singley ITEMS TO DELETE None SPECIAL PRESENTATIONS None CONSENT CALENDAR CC-99-123 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCII,MEMBER GARCIA, CARRIED 5-0, to approve the following consent calendar items with the removal of item 3G 3A Approval of Check Register No 072299 3B Ratify 07-22-99 CRA Action 3C Waive Full Reading of Ordinances on Agenda 3D Approval of 07-08-99 Minutes 3E Resolution Supporting Santa Ana Watershed Project Authority (SAWPA) Plan COUNCIL AGENDA REM N �D Council Mmutes July 22, 1999 Page 3 incoming president for the Chamber of Commerce She requested that a brief update be given on the work that is being done on Barton Road Assistant City Manager Donlevy, responded that there are a number of projects throughout the City He indicated that Riverside Highland Water Company is currently replacing a main water line on Barton Road between Vivienda and the 215 off ramp He said all projects should be completed within the next three weeks Councilmember Smglgy, reported that he represented the Sheriff at a Office of Emergency Services on Disaster Preparedness meeting at the Ronald Regan Library in Simi Valley The topic of discussion was Y2K and how the State is going to deal with it Councilmember Hilkev, wanted to take a moment to reflect the life of George Brown PUBLIC HEARING 6A Resolution Confirming FY 1999-2000 Landscape and Street Lighting District 89-1 Mayor Matteson opened discussion to the public There being none he returned discussion to the Council Councilmember Hilkev, questioned if there was any way to address this item more aggressively due to the financial hardship we are currently experiencing Crty Attorney Harper, responded that there is a way, however, there needs to be a majority protest hearing where there is a mail out ballot procedure The maintenance of the publicly owned property will still be the responsibility of the City should it fail CC-99-126 MOTION BY COUNCILMEMBER SINGLEY, SECOND BY MAYOR PRO TEM BUCHANAN, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to adopt the Resolution confirming the Assessments for the Fiscal Year 1999-2000 as presented in the Engineer's Report and to direct the Finance Director to file the Assessments with the County Auditor UNFINISHED BUSINESS 7A Second Reading of an Ordinance of the City Council of the City of Grand Terrace Amending its Redevelopment Plan to Allow for Acquisition of Non -Residentially Zoned Property by Eminent Domain Calvin Thomsen, expressed his appreciation to the Council for considering the modified wording including churches and schools as an exemption in the Ordinance Lou Ann Archibald, expressed her concern with proposed commercial projects on Barton Road Council Minutes July 22, 1999 Page 5 amount 8B Rental Permit Fees Report City Manager Schwab indicated that staff is still researching this item and will bring it back to Council at their meeting of August 26, 1999 8C Consolidation of Part -Time Associate Planner Position with Full -Time Planning Technician Position and Adoption of Updated Salary Resolution CC-99-129 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCH MEMBER HICKEY, CARRIED 4-0-1-0 (COUNCILMEMBER SINGLEY WAS ABSENT), to consolidate the part-time Associate Planner Position with a full-time Planning Technician position and adopt the updated Salary Resolution 8D Discussion on Sewer Billing Alternatives Bernie Simon, reported that staff has been working on finding alternatives to sewer billing and collections He reported on the alternatives that he is currently looking into and requested input from the Council r It was the consensus of the Council that staff continue in the direction that they are currently going with regard to finding alternatives for sewer billing and the collection of them Specifically, pursuing negotiations to out source the billing to either Riverside Highland Water Company, City of Colton or San Bernardino County as a charge on the Property Tax Roll 8E County General Plan Amendment Regarding Sphere of Influence The Council directed City Manager Schwab to send a letter to the City of Rancho Cucamonga indicating that the City of Grand Terrace does not have a sphere of influence and although we empathize with our neighboring cities we will not join in their efforts in their legal actions with regards to the County General Plan Amendment and Sphere of Influence and wish them success CLOSED SESSION None ORDER OF ADJOURNMENT Mayor Matteson adjourned the City Council Meeting at 8 44 p m , until the next CRA/City Council Meeting which is scheduled to be held on Thursday, August 12, 1999 at 6 00 p m REPORT MANAGER* DEPARTMENT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE August 12, 1999 SUBJECT SEWER BILLING PROPOSAL FROM RIVERSIDE HIGHLAND WATER COMPANY FUNDING REQUIRED NO FUNDING REQUIRED X At the July 22 City Council Meeting, staff received a consensus from the Council that they were in agreement to out source our sewer billing in one of three ways — to contract with Riverside Highland Water Company, the City of Colton, or through placement on the tax rolls The most effective choice for us is to loin with Riverside Highland to provide the billmgs, the collection and the remittances to the City, as they currently send out a bimonthly billing statement to all of our sewer customers in the form of a water billing Currently, the City bills bimonthly in advance for sewer, however, our billing cycle is on opposite months of Riverside Highland Our strategy would be to combine the sewer and water bills for the October -November cycle of Riverside Highland Therefore, the last billing City staff will perform will be for the month of September and, at that time, we would be in sync with Riverside Highland's cycle and would then turn over our billing to them Attached is a proposal from Riverside Highland to perform our sewer billing Staff and Riverside Highland have met and gone over the points that would be outlined in a contract and City staff agrees that all points are reasonable The City of Grand Terrace would continue to collect accounts that are sic months delinquent on the public tax rolls Proposed cost for the initial start-up is approximately $3,000 and future costs per billing would be $1,300 bimonthly or approximately $7,800 annually This expenditure will be easily offset by the salary savings that would be achieved m reducing staff positions in the Finance Department STAFF RECONUdENDS THAT COUNCIL AUTHORIZE THE MAYOR TO ENTER INTO AN AGREEMENT WITH RIVERSIDE HIGHLAND WATER COMPANY FOR THE PROVISION OF SEWER BILLING, COLLECTION, AND REMITTANCE SERVICES AT THE COSTS OUTLINED IN THE PROPOSAL, AND AUTHORIZE STAFF TO TRANSFER SALARY SAVINGS INTO A CONTRACT SERVICES ACCOUNT TO PAY THE COST OF THE BILLING SERVICES COUNCIL AGENDA fTw PI�� % E McMeans/Schwab/wastewater July 30, 1999 Page 2 of 3 ° The City must transfer the billing/collection process to RHWCo beginning with the October 1999 billing cycle ° All monies collected for wastewater would be remitted to the City within three (3) business days after RHWCo's "turn off for non-payment" day ° All monies remitted to RHWCo by a customer would first be used to satisfy their outstanding water bill in order to maintain the integrity of our company's "turn off for non-payment" procedure ° Outstanding wastewater balances due would reflect on the customers subsequent bill as "previous balance". It will be the City's responsibility to determine if and when to take additional action for collection of these outstanding balances RHWCo agrees to supply the City a list of these outstanding wastewater accounts ° The City must agree to indemnify RHWCo if included in any litigation as a third party for any wastewater spills and/or damage ° Tlus agreement would be reviewed by both parties annually in the month of June The costs to the City for this proposal would be as follows: ° A one-time start up fee - if started in October 1999 $ 3,000 00 ° Cost per billing - to be invoiced when monies collected are remitted to the City (Based on 3,364 bills) $ 1,301 04 'c-� c qH 1450 E Washington St • Colton, CA 92324-4696 • (909) 825-4128 FAX (909) 825-1715 co 'J r PP 4 R\\tiS\ER V/�JGO0" V 1999 BILLING CYCLE Revised 12/01/98 JANUARY 1999 FEBRUARY 1999 MARCH 1999 APRIL 1999 57H BILLS DUE 16'H MAIL BILLS 8"H BILLS DUE 15'H MAIL BILLS 6'H REMINDERS 9'H REMINDERS 13'H D/TAG 16TH D/TAG I9'H T/OFF 22ND T/OFF MAY 1999 JUNE 1999 JULY 1999 AUGUST 1999 5'H BILLS DUE 15TH MAIL BILLS 6'H BILLS DUE 16'H MAIL BILLS 6'H REMINDERS 7'H REMINDERS 13TH D/TAG 14TH D/TAG 18TH T/OFF 19'H T/OFF SEPTEMBER 1999 OCTOBER 1999 NOVEMBER 1999 DECEMBER 1999 7'H BELLS DUE 15'H MAIL BILLS 5'H BILLS DUE 15TH MAIL BILLS 8'H REMINDERS 8"' REMINDERS 14'H D/TAG 15TH D/TAG 20TH T/OFF 18TH T/OFF CITY OF GRAND TERRACE CITY OF GRAND TERRACE CRIME PREVENTION COMMITTEE ,J U L 2 01999 Regular Meeting MINUTES COG" June 14, 1999 The Grand Terrace Crime Prevention Committee met for the regular monthly meeting at the Senior Center, Grand Terrace, California at 1800 hours MEMBERS PRESENT: Chairperson Philomena Spisak, Vice -Chairperson Bitsy Bernor, JoAnn Johnson, Jackie Kiacz, Claire McElwee, Dottie Raborn, Dick Rollms and alternate member Lewis Neeb MEMBERS ABSENT Alternate member Mike Fasenmyer CITY STAFF: Tanya Cahill, Community Services Officer SHERIFF'S DEPT Lt Pete Ortiz GUEST PRESENT: Bob Stewart and Ben Bernor, Citizen Patrol Members AGENDA: Motion was made by Dottie Rabom to accept the agenda as written. MINUTES- The minutes of the meeting of May 10, 1999 were reviewed by the members present with the motion to accept as written by JoAnn Johnson and seconded by Dottie Raborn. There was much discussion on where Bob Stewart should be placed on the Agenda as to whether he was a guest or a member of the public It was decided that he was BOTH CORRESPONDENCE: There was no written correspondence submitted to the Committee for this meeting PUBLIC COMMENT: Bob Stewart and Ben Bernor, Citizen Patrol Members had no finther reports other than those to be submitted by Tanya Caholl in her reports BUDGET The latest report by Dottie Raborn states that the Crime Prevention Budget for fiscal year 1998/1999 stands now at $8,580 83 The future of the Crime Prevention Budget will be considered by the City Council. NEW BUSINESS & MEMBER REPORTS: Considerable discussion was made on the various fraudulent phone calls being made to primarily senors regarding computer scams and probable swindles in regard to Y2K and "American On -Line" People are warned to ignore these calls. Unless the person calling identifies COUNCIL AGENDA IEM N0.� 10 CITY OF GRAND TERRACE Histoncal & Cultural Activities Committee J U L 2 01999 Minutes for July 12, 1999 C" CLERi( The meeting was called to order at 7 00 p m by Chairman Pauline Grant Those present were Pauline, Ann Petta, Judy McBnde, Brenda Stanfill, Shelly Rosenkdd, Colleen Edmundson and Hannah Laister Secretanes Minutes The minutes for June were read and approved on motion by Judy, seconded by Ann, all in favor Treasurer's Report Balance in Petty Cash $187 86, in Budget $547 69 This is the end of the fiscal year H'istoncal Report The items found by Hannah in working on the tune line were copied and will be put in the History booklets Hannah will take pictures of the homes in the Miiclugan/Barton area before they are torn down for new development Photo Workshop Members will meet at noon on Wednesday, July 14, to continue their work Old Business Country Fmr November 6 - Applications (150), Posters (50), Cards (150) will be printed in gold with black lettering after they were approved by members Colleen suggested we get some volunteers to help with fau Also we will try to get more chili since we ran out last year and had lots of calls for this item Cable Ads will begin in August Brenda suggested that we have a workshop to make signs as they do not have the personnel to do this now We will do this at some time in October There was no new business The meeting was adjourned at 7 45 p in There will be no meeting in August The next meeting will be determined due to Labor Day Respectfully Submitted, jo�k Hannah Laister Secretary COUNCIL AGENDA REM Nq �}2Gj Community and Economic Development Department STAFF REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE: AUGUST 12, 1999 FUNDING REQUIRED SUBJECT RECOMMENDATION NO FUNDING REQUIRED X Preliminary Report on Barton Road Renaming, Related Items and Issues Continue Research Louis Flores, a very helpful and knowledgeable staff member of Cal Trans has provided the following information to us RENAMING BARTON ROAD Cities can rename portions of major artenals within their jurisdictions as they please, by approving a resolution Cities wnll also be responsible for all costs involved in the process, from encroachment permits, to replacement and reconstruction of all signs with the new name No cost figures are available at this time, however we have counted at least eight signs with the name Barton Road I estimate the cost of renaming Barton Road to Grand Terrace Road or another name is not likely to be a feasible project at this time Staff will continue to research for the actual cost ADDING THE WORDS "GRAND TERRACE" OR "CITY OF GRAND TERRACE" TO BOTH NORTH AND SOUTHBOUND FREEWAY OVERHEAD SIGNS (Please refer to picture #1) Although cost may not be prohibitive, in this case there are many issues a There are four ground -mounted signs, two northbound and two southbound, two identifying Grand Terrace City limits, and two stating "Grand Terrace next right" Cal Trans regulations state additional overhead signs are not recommended when ground -mounted signs already exist Also, per policy, named roads are not to be placed on the same sign with names of cities, in order to avoid confusing drivers (please refer to pictures #2 & #3 Frank Lehr (chief) is responsible for decision making on this issue, phone no 383-5997 ) b Signs can be entirely replaced or panels can be added The "arrow" on ramp signs cannot be deleted or replaced with the words "Grand Terrace" or "City of Grand Terrace" Two new signs will need to be constructed in our case 22795 Barton Road • Grand Terrace, California 92313WQ9AWaMA .•-. ♦ _ " C\\\Kt4' 'IZ ♦w�`�� a .r xx t_\� ?.` r xkit[ ' zx etyi i " r. \\ i.\�\ C�♦�\ ra _ y "ram"""" •x ", \\\�x\l\`'�a�C•.�\\i\`Ua\\\♦\`♦ p „x^"."e \ i�a\�:.vyi-^_♦. 4 \�\i y,i\♦�\a�ae�\a>,a♦.�r"\t�",;ti =: �a ".y^.a ^..•im rx c 3 « : ♦, x "� a �' � � � �"r \ � " \� \ iCu t�tia��.'\x�a � K i �a•._�"•� K.�x•"fa?"�c ..z ? " .. r ytx :a♦ ♦ x: x x \♦ L,\�� A ^ ...,r t s\•a�C@a�>� 3• x \ t ��\� \ x�♦ \\ e`C\`tw xa.,.\aZ \'"\ " io.... `a\ K \\\`:� "a-.: �� h�\� �.� tt' of k "•' $ A -• iu 0 x �.t�r xr\ a t ��` �\Y\�\.\,."a+�^f. ••i5`\�\a♦y �t, xa x"?� �mu \ \ram "� r I♦K t \11 a\\r�� \.♦\ ♦ ♦ h�a`♦ IN IrvV ,. >.." ...vet. 't♦♦ x ♦ " ♦ \\>a zbr c r ^t4 ` t "L' t .g'" i.1`i rr " .. " t . i i 'x \ x 3 ♦� ;a"� �\�. �\ir \"'^ ♦� tax ` r.,% 2 ..•<�ty:-x a x \l:�k;�\�\\��y �♦ a♦ v, - `\ �. : "♦ .\,;� Ewa \ ` \\ k''\ ♦ \ate "t � � \\\ fir' �♦♦\♦��•C ` `\ K Sp ne- 'kz a gg "K--T 'AIN w Pz' tlp RM, 'N" -M RMO 47 -6z IAA Wgg gt li4 IC "4 LJ -lr%ti i reN 17 STAFF REPORT CRA ITEM O COUNCIL ITEM (X) MEETING DATE August 12, 1999 SUBJECT APPOINT VOTING DELEGATE AND ALTERNATE FOR LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE This year's League Annual Conference is scheduled for October 10-12 in San Jose The Business Meeting will be held on Tuesday, October 12, at 9 15 a in at the San Jose Convention Center The League is asking that each City Council designate a voting representative and an alternate who will be present at the Business Meeting to vote on conference resolutions Each City is entitled to one vote in matters affecting municipal or League Policy Staff Recommends Council APPOINT A VOTING DELEGATE AND ALTERNATE WHO WILL REPRESENT THE CITY OF GRAND TERRACE AT THIS YEAR'S LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE BUSINESS SESSION COUNCIL AGENDA ITEM N01 OA