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08/26/199922795 Barton Road Grand Terrace (r �ifornia 92313-5295 Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 Byron R Matteson Mayor Dan Buchanan Mayor Pro Tempore Herman Hilkey 1 ' Jim Smgley Lee Ann Garcia Council Members Thomas J Schwab City Manager August 26, 1999 CITY OF GRAND TERRACE CRA/CITY COUNCIL REGULAR MEETINGS 2" AND 4TH Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY COUNCIL CHAMBERS AUGUST 26, 1999 GRAND TERRACE CIVIC CENTER 6 00 P M 22795 Barton Road Tides C *lr4lL4"TtFd�tCRC01PLIS %VVB RtA * CA Wr$ DI$AnnAl€`M A OP 1994 IF YOU JUMUM SPECIAL ASSMANCK TO PARTICIPATZ IN TRIS MEETJNGi FLEA sz CALL THE CITY CMWSOI C& AT001n44611 ATLEAST 49HOURS V21ORTo THE MBETW& ;III YOU DIM T'OADDIIM WE CffY COUNCIL DUMCwI=MEETING, OTMRTffAN UDEIIPUBLIC COAOMW-, YOU AM ASMW" nZASE COMRI.ETE A, R"II r TO SPEAK YaRx AYARAME AT THE ENTRAKCEANDPIUM I'I`TOTIC CI' Y CLEWL SPEAIMS WILL RZ CALLED UrON BY THE MAY08 AT TIMAPROP'MTE TIC. * Call to Order - * Invocation - Dr Paul Reed, Terrace Crest Baptist Church * Pledge of Allegiance - * Roll Call - STD' COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY I 1 Approval of 08-12-99 Minutes Approve 2 Approval of Check Register CRA082699 Approve 3 Award Contract - Construction of Two New Single -Family Award Homes at 22381 Van Buren Street and 12520 Mirado Avenue 4 Fourth Amendment to Exclusive Right to Negotiate (ERN) Approve for Town Square Protect ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1 Items to Delete 2 SPECIAL PRESENTATIONS A Terrace Hills Middle School Principal, John Conboy 3 CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. Approve A. Approve Check Register 082699 B Ratify 08-26-99 CRA Action C. Waive Full Readme of Ordinances on A ends PENDING C R A APPROVAL • I -LRl-V D1I. 1 D1 r9l W6 I W 11 lam_ REGULAR MEETING - AUGUST 12, 1999 A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on August 12, 1999, at 6 00 p m PRESENT: Byron Matteson, Chairman Dan Buchanan, Vice -Chairman Herman Hilkey, Agency Member Jim Singley, Agency Member Lee Ann Garcia, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Patrizia Materassi, Community and Economic Development Duector Virgil Barham, Building & Safety Director Captain Greg Bottrell, Sheriff's Department John Harper, City Attorney ABSENT: None FA ... • • 1 I CRA-99-50 MOTION BY AGENCY MEMBER HII.KEY, SECOND BY VICE-CHAIRMAN BUCHANAN, CARRIED 5-0, to approve the July 22, 1999 Community Redevelopment Agency Minutes APPROVAL OF CHECK REGISTER CRA081299 CRA-99-51 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve Check Register CRA081299 FOR TOWN SQ1JAREPROJE CRA-99-52 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to continue the Fourth Amendment to Exclusive Right to Negotiate (ERN) for Town Square Project to August 26, 1999 Chairman Matteson adjourned the Community Redevelopment Agency meeting at 6 10 p m until CRA AGENDA ITM NO. PENDING C R APPROVAL PAGE 1 ci a c) m Z a CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE AUGUST 26, 1999 CHECK REGISTER NO OUTSTANDING DEMANDS AS OF AUGUST 26, 1999 CHECK NO VENDOR 13063 STATE COMPENSATION INSURANCE FUND 13064 MANAGED HEALTH NETWORK 13065 U S BANK TRUST 42360 ARROWHEAD CREDIT UNION 42367 DAN BUCHANAN 42376 DANKA OFFICE IMAGING 42380 DRUG ALTERNATIVE PROGRAM 42383 MADELINE FALCO 42386 LEE ANN GARCIA 42390 HERMAN HILKEY 42396 JOHN LAMPE 42404 BYRON MATTESON 42408 CATHY PERRING 42409 PETRA WEST 42410 PETRA WEST 42415 RIVERSIDE BLUE PRINT 42417 RIVERSIDE HIGHLAND WATER COMPANY 42418 MARIE RODRIGUEZ 42428 JAMES SINGLEY WORKERS' COMPENSATION INSURANCE,JULY,1999 HEALTH NETWORK INSURANCE, AUG, 1999 AUGUST PAYMENT ON 1997 BOND ISSUE AMERICAN ON LINE AND ICMA CONFERENCE STIPENDS FOR AUGUST, 1999 MAINTENANCE AND USAGE FOR KODAK COPIER YARD/LAWN MAINTENANCE FOR HOUSES UNDER REHABILITATION REIMBURSEMENT FOR LOCAL MILEAGE STIPENDS FOR AUGUST, 1999 STIPENDS FOR AUGUST, 1999 TEMP PLANNER, 8/4-8/17/99 STIPENDS FOR AUGUST, 1999 TEMP PLANNER, 8/4-8/8/99 PROGRESS PAYMENT FOR REHABILITATION AT 12730 MIRADO PROGRESS PAYMENT FOR REHABILITATION AT 22616 PICO COPY PLANS FOR 12520 MIRADO/22381 VAN BUREN WATER FOR HOUSES UNDER REHABILITATION JANITORIAL SERVICES, HOUSING REHABILITATION DEPARTMENT, JULY, 1999 STIPENDS FOR AUGUST, 1999 082699 AMOUNT 10528 3044 22,548 07 85495 15000 10028 52000 4505 15000 15000 56160 15000 27000 11,144 25 24,788 42 17843 32856 10500 15000 DEPARTMENT OF BUILDING & SAFETY, PUBLIC WORKS -' AND HOUSING 22795 Barton Road Suite B Grand Terrace California 92313-5295 Civic Center (909) 825-3825 Fax (909) 825-7506 DATE August 19 1999 wo #12-10.2041/12-10.2083 CRA (xx) COUNCIL ITEM O MEETING DATE 08-26-99 SUBJECT BIDS FOR THE CONSTRUCTION OF TWO NEW SINGLE-FAM MY HOMES AT 22381 VAN BUREN STREET AND 12520 NMIADO AVENUE FUNDING REQUIRED XX NO FUNDING REQUIRED_ Funding to be allocated from Housing Purchase Rehabihtation Program of the Community Redevelopment Agency low/moderate housing program, account #34-700-701, 1999-2000 approved budget of $600,000 Since the program's inception in March of 1994, the CRA has purchased 37 properties Of that number, four have been demolished due to the fact that the houses were beyond repair and posed a hazard to the community, 24 have been rehabilitated and sold to qualified buyers, and one property has been split into two lots, on which we propose to build two new single-family homes The house on Mtrado Avenue will be 1,368 square feet plus a two -car garage and the house on Van Buren will be 1,357 plus a two -car garage At the City Council meeting November 17, 1997, the Council authorized the Department of Building & Safety/Pubhc Works/Housing to advertise for bids for the construction of two new single-family residences The estimated cost for the project was $230,302 00 This process has been completed and the followmg are the bidding results • Chagolla Construction, $212,894 00 Corydon Construction, Inc, $213,000 00 Stonewood Construction, $242,900 00 • Petra West, Inc, $275,102 00 STAFF HAS REVIEWED THE BIDS AND RECONE%IENDS THAT COUNCIL: Award the contract in the amount of $212,894 to Chagolla Construction. CRA AGENDA REM NO. 3 STAFF REPORT MANAGER'S DEPARTMENT CRA ITEM (MQ COUNCIL ITEM ( ) MEETING DATE August 26, 1999 SUBJECT FOURTH AMENDMENT TO EXCLUSIVE RIGHT TO NEGOTIATE (ERN) FOR THE TOWN SQUARE PROJECT FUNDING REQUIRED NO FUNDING REQUIRED XX Attached is a letter from Lisa qulberg requesting a thirty -day extension of the ERN which was to be held at the meeting of August 12 Council continued the item to the 2611 In the meantime, we have considered that a thirty -day extension would not be sufficient A flow chart and an explanation of the level of commitment of redevelopment funds need to be presented to the Council, and the Council would have to agree to change the methodology that was being considered for the acquisition ofthe needed parcels Therefore, a ninety -day extension is more appropriate Staffis recommending that the extension be made to November 26, 1999 STAFF RECOMMENDS THAT THE AGENCY GRANT THE TOWN SQUARE PROJECT A NINETY -DAY EXTENSION OF THE EXCLUSIVE RIGHT TO NEGOTIATE CRA AGENDA REN NO. L.� I f M We look forward to our meeting on Wednesday I am certain we will be able to reach a satisfactory consensus as we move through this process jtruly yours, A berg LMH st cc John Harper (fax 714 744 3350) Kevin Randolph (fax 909 686 3083) Jerry Tullius (fax 714 547 9549) PENDMIG `-TV PAGE 1 ' COUNCIL 4...'OVAL CITY OF GRAND TERRACE DATE AUGUST 26, 1999 CHECK REGISTER NO 082699 OUTSTANDING DEMANDS AS OF, AUGUST 26, 1999 CHECK NO VENDOR DESCRIPTION AMOUNT 13062 PERS RETIREMENT FOR P/R 7/23/99 4,24664 13063 STATE COMPENSATION INSURANCE FUND WORKERS' COMPENSATION INSURANCE, JULY, 1999 1,183 25 13064 MANAGED HEALTH NETWORK HEALTH NETWORK INSURANCE FOR AUGUST, 1999 47986 13066 PERS RETIREMENT FOR PAYROLL ENDING 8/6/99 4,08566 13067 THOMAS SCHWAB BIRTHDAY BONUS 5000 42356 DARLENE ADAMS REFUND, RECREATION EXCURSION 5000 42357 SONIA AIKEN REFUND, RECREATION EXCURSION 4000 42358 AIRBORNE EXPRESS EXPRESS MAIL 3090 42359 AMATEUR ELECTRONIC SUPPLY SUPPLIES, COMMUNITY SERVICES 5190 42360 ARROWHEAD CREDIT UNION COMPUSERVE FOR JULY, 1999, FUEL/MAINT, CITY VEHICLE, LEAGUE CONFERENCE, AND VARIOUS MEETINGS 61952 42361 AUTOMATIC IRRIGATION SERVICE IRRIGATION REPAIRS, PARKS 21078 42362 BEE SMART PROJECT BEE TRAINING SEMINAR, COMMUNITY SERVICES 7500 42363 BEST BUY COMPANY, INC COMPUTER SUPPLIES, COMMUNITY DEV DEPT 11374 O42364 JOSEPHINE BROWN REFUND, RECREATION EXCURSION 4000 C 42365 VICKI BRUHL REFUND, RECREATION PROGRAM 3000 n 42366 ALVEREZ BRUNICK & BATTERSBY LEGAL FEES, BOOKING FEES LITIGATION 2250 F 42367 DAN BUCHANAN STIPENDS FOR AUGUST, 1999 25000 42368 TOMMY CASTORENA REFUND, RECREATION EXCURSION 8000 m 42369 VIRGINIA CASTRUITA REFUND, RECREATION EXCURSION 8000 42370 ROBERT CATHER REFUND, WASTE WATER DISPOSAL SERVICES 1320 42371 CENTRAL CITY SIGN SERVICE STREET/CITY LOGO SIGNS 1,53633 42372 SELINA CHOO REFUND, RECREATION PROGRAM 6000 'S 42373 CITY NEWSPAPER GROUP PUBLIC NOTICES 35250 Z O 42374 CITY OF COLTON WASTE WATER DISPOSAL SERVICES FOR AUGUST, 1999 66,837 51 42375 DIANA CONDOR INSTRUCTOR, BALLET, TAP & JAZZ 69300 42376 DANKA OFFICE IMAGING MAINTENANCE/USAGE FOR KODAK COPIER, JULY, 1999 8206 PAGE 3 CITY OF GRAND TERRACE DATE. AUGUST 26, 1999 CHECK REGISTER NO 082699 OUTSTANDING DEMANDS AS OF AUGUST 26, 1999 CHECK NO VENDOR DESCRIPTION AMOUNT 42407 PACIFIC BELL PHONES FOR CITY OWNED FACILITIES 16447 42411 PETTY CASH REIMBURSE GENERAL PETTY CASH -FINANCE DEPT 4223 42412 KATHY PIERSON INSTRUCTOR, TINY TUMBLERS & GYMNASTICS 85453 42413 POST TOOLS, INC SMALL TOLLS, MAINTENANCE DEPARTMENT 11296 42414 PRESS ENTERPRISE AD FOR FINANCE DIRECTOR 19056 42417 RIVERSIDE HIGHLAND WATER COMPANY WATER FOR CITY OWNED FACILITIES, PARKS, MEDIANS, AND FIRE STATION 10,831 50 42419 ROQUET PAVING REPAIR STREETS, VARIOUS LOCATIONS 48,247 90 42420 SAN BERNARDINO COUNTY SUN ADS, CODE ENFORCEMENT OFFICER & FINANCE DIRECTOR 11298 42421 COUNTY OF SAN BERNARDINO HOUSEHOLD HAZARDOUS WASTE SERVICES FOR 1998/1999 FOURTH QUARTER AND HAZARDOUS WASTE PICK-UP 2,88191 42422 COUNTY OF SAN BERNARDINO ANIMAL CONTROL SERVICES FOR 1998/1999 2,12025 42423 COUNTY OF SAN BERNARDINO RELEASE WASTE WATER DISPOSAL LIENS (5) 6500 42424 COUNTY OF SAN BERNARDINO LAW ENFORCEMENT AND CRIME PREVENTION OFFICER, AUG 1999 72,874 00 42425 COUNTY OF SAN BERNARDINO DUMPING CHARGES FOR JULY, 1999 65408 42426 CATHY SANTANA REFUND, RECREATION PROGRAM 2000 42427 SIGNAL MAINTENANCE, INC SIGNAL MAINTENANCE & REPAIR FOR JULY, 1999 65826 42428 JAMES SINGLEY STIPENDS FOR AUGUST, 1999 25000 42429 SOUTHERN CA EDISON COMPANY ELECTRIC FOR STREET LIGHTS & POLE AT R/R PARK 3,44007 42430 SOUTHERN CA GAS COMPANY GAS FOR CITY OWNED FACILITIES 19718 42431 SOLANO PRESS BOOKS, INC SUBDIVISION MAPS, COMMUNITY DEVELOPMENT DEPT 6362 42432 SOUTHERN CA EDISON COMPANY HIGHGROVE LEASE, 1999/2000 50000 42433 BETSY STEWART REFUND, RECREATION EXCURSION 10000 42434 TRANSPORTATION ENGINEERING ENGINEERING SERVICES, COMMUNITY DEVELOPMENT DEPT 2.99544 42435 U S POSTAL SERVICE POSTAGE FOR METER 1,00000 42436 UNDERGROUND SERVICE ALERT ANNUAL ASSESSMENT AND ALERT NOTIFICATION FOR JULY, 1999 7500 CITY OF GRAND TERRACE PENDING CITY LOUNCIL APPROVAL A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on August 12, 1999 at 6 00 p m PRESENT• Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem. L Herman Hilkey, Councilmember Jim Smgley, Councilmember Lee Ann Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Patnzia Materassi, Community and Economic Development Director Virgil Barham, Building & Safety Director Captain Greg Bottrell, Sheriffs Department John Harper, City Attorney ABSENT: None The meeting was opened with invocation by Councilmember Garcia, followed by the Pledge of Allegiance led by Councilmember Hilkey 1 None SPECIAL PRESENTATIONS 2A Presentation to Grand Terrace Little League All Stars (4 Divisions) Mayor Matteson introduced Michael O'Connell, President of the Grand Terrace Little League - Michael O'Connell, President of the Grand Terrace Little League announced that the league did very well in the All Star tournament games He introduced each manager and coach and presented them with a plaque Each player was introduced and presented with a commendation from the City of Grand Terrace CC-99-130 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the following consent calendar items with the removal of item 3E COUNCIL AGENDA ITEM NO.IJL/ 1 f' a 4 ,4 re Council Minutes August 12, 1999 Page 3 Belding and Safe►/Housing Director Barham, responded that the project is moving forward Mavor Matteson, requested an update on the Barton Road Bridge Buildmg and Safetv/Housmg Director Barham, responded that the project is moving forward Mayor Matteson, requested an update on the Food Connection situation Building and Safety/Housing Director Barham, indicated that they were having some problems, however, they should be moving forward with their remodel Mayor Matteson, questioned the status of our preparation for Y2K. City Manager Schwab, indicated that the City has brought all of the accounting software up to Y2K standards A Information Maintenance Systems Budget was approved and a System Engineer has been hired and is responsible for making sure that the network is Y2K compliant Mayor Pro Tern Buchanan, reported that he is looking forward to the upcoming soccer season He expressed his appreciation for all of the involvement of the parents and - children in the community Councilmember Garcia, expressed her pride in the children that participated in the special presentation She attended the executive forum for Mayors and Councilmembers Department The League provided highlights of the conference and she provided copies for the Council One of the major sessions was on the internet and the significant impact that it will have on cities She reported that the Inland Empire Division of the League of California Cities is doing well in working with the legislators. On September 16, 1999 the new Executive Director, Chris McKenzie will be attending the Division meeting and he will speak on the new directions of the League of California Cities as well as the Legislators. SCAG puts out a newsletter and SANBAG is highlighted in the current issue She commended Assistant City Manager Donlevy on the roads Councilmember Hilkev, reported that a new plan from Ommtrans has been developed called SMART Shuttle which will replace dial -a -cab The SMART Shuttle will be implemented some time next year He questioned if Comcast can be approached with regards to fiber optics being placed in Grand Terrace City Manager Schwab, indicated that Comcast will be coming before the Council on September 9, 1999 with a proposal to renew their franchise and this may be a good opportunity to discuss the addition of fiber optics Councilmember Smelev, indicated that he has given his resignation and that Ins last TAFF REFORT MANAGER'S DEPARTMENT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE August 26, 1999 SUBJECT FIFTH AMENDMENT TO THE CONTRACT FOR LAW ENFORCEMENT APPROVING A NEW SCHEDULE A FUNDING REQUIRED NO FUNDING REQUIRED XX Presented for Council approval is the fifth amendment to our law enforcement services contract amending Schedule A to reduce our contract from $1,058,630 in fiscal year 1998-99 to $965,313 in fiscal year 1999-00 This represents a reduction in the contract of $93,317 This is a result of savings from elimination of one 40-hr patrol car for three-quarters of the year from October 1999 to June 30, 2000 Next year's annual savings for the 40-hr car will be approximately $117,000 for a full one- year prod STAFF RECOMMENDS THAT COUNCIL AUTHORIZE THE MAYOR TO EXECUTE THE FIFTH AMENDMENT TO THE SHERIFFS CONTRACT AMENDING SCHEDULE A. COUNCIL AGENDA ITEM NO. ,�F [Thus page intentionally left blank] COUNTY OF SAN BERNARDINO City of Grand Terrace Jon D Mikels, Chairman, Board of Supervisors Dated SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD Clerk of the Board of Supervisors of the County of San Bernardino (Print or type name of corporation, company contractor etc) By 1111� (Authorised signature - sign in btue ink) Name (Pent or type name of person srgnng contract) Title Dated (Pint or Type) By Address 22795 Barton Road Deputy Grand Terrace, CA 92313 Approved ZLegW Fc*rn Reviewed by Contract Compliance Reviewed for Processing ty Counsel, by vrn L Noms Deputy Agency Administrator/CAO Date � ; Date Date Page 2 of 2 SCHEDULE A LAW ENFORCEMENT SERVICE CONTRACT CITY OF GRAND TERRACE FY 1999/2000 ADDITIONAL COST BELLED QUARTERLY- �— OVERTa E Overtime and court appearances estimate for FY 99/00 is $10,000 Actual overtime will be billed quarterly City will be billed on a quarterly basis for Actual overtime cost. Professional services from private vendors (i e , towing, etc ) Services and supplies above contract formula Fuel and maintenance (if applicable) K 9 Charges Cost for food, medical expenses, etc (if applicable) LEVEL OF STAFFING GUIDE —SAFETY: 07/01/99 10/01/99 GENERAL: 07/01/99 10/01/99 Lieutenant - 27 23 Dispatcher II - 118 102 Sergeant - 116 100 Community Services Officer - 100 100 Deputy III - III III Motor Pool Services Assistant - 18 16 Deputy II - 687 576 Station Clerk - 160 .137 941 810 396 355 VEHICLES: Marked Units - 3 50 Unmarked Units - 1 00 Mim Van (No Code) - 100 Citizen Patrol - 2 00 750 (07/01/99) MISCELLANEOUS EQUIPMENT: Radar - 3 Portable Radar Trailer - 1 PAGE 2 of 2 REPORT ARTME T CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE August 26, 1999 SUBJECT SPONSOR CHILD CARE FOR CAPT PEM DE CLERCK'S TWO-YEAR OLD FOR SIX MONTHS AT THE CITY'S CM D CARE CENTER FUNDING REQUIRED NO FUNDING REQUIRED XX At the request of Council Member.Jim Smgley, this item has been added to the City Council Agenda for Council's consideration As the Council is aware, our longtime CDF Fire Captain, Phil De Clerck, tragically lost Ins wife in an auto accident in July He has been on leave from CDF, but is now returning to work in an administrative capacity worlang at the CDF San Bernardino headquarters office to work a normal shift of eight hours for five days a week This is a temporary assignment slated to last for three to sic months This period will allow Phil to adjust and find care arrangements for his three children, particularly, for his two -year -old daughter, as the two older children are teenagers and are more self sufficient Council Member Smgley's proposal is to allow Captain De Clerck to place his daughter in the City's Child Care Center during this transition period There is currently an opening in the two -year -old room. Potentially, this would result in a loss of income because we could provide a slot to a paying customer However, it would be appropriate to assist Phil at this time, as these circumstances are tragic and Phil was a dedicated Fire Chief to this community for more than twenty years Also, he is familiar with the child care staff having provided the annual CPR trammg to our teachers during his time here as our Fire Chief STAFF RECOMMENDS THAT COUNCEL AUTHORIZE CHILD CARE STAFF TO EXTEND THE VACANT SLOT FOR A TWO -YEAR -OLD TO CAPTAIN PHIL DE CLERCK FOR A PERIOD NOT TO EXCEED SIX MONTHS AT NO CHARGE TO ASSIST HIM IN HIS TIME OF NEED COUNCIL AGENDA ITEM m 3F CITY OF GRAND 'TERRACE CREME PREVENTION COMIVIIT'TEE Regular Mating MINUTES July 12,1999 AUG 1 01999 The Grand Terrace Crime Prevention Committee met for the regular monthly meeting at the Senior Center, Grand Terrace, California at 1800 hours MEMBERS PRESENT: Bitsy Bernor, Vice Chairperson, JoAnn Johnson, Jaclne Kiacz, Claire McElwee, Dottie Raborn, Dick Rollins and alternate member Lewis Neeb MEMBERS ABSENT: Chairperson Phdomene Spisak and Mike Fasenmyer, alternate member CITY STAFF: Tanya Cahill, Community Services Officer SHERIFF'S DEPT: Lt Pete Ortiz GUESTS PRESENT Bob Stewart and Ben Bernor, Citizen Patrol members AGENDA Motion was made by JoAnn Johnson to accept the agenda as written and seconded by Claire McElwee MINUTES: The Minutes of the meeting of June 14, 1999 were reviewed by the members present with the motion to accept as written by JoAnn Johnson with the second being made by Dottie Raborn. The motion was carved. CORRESPONDENCE: There was no written correspondence submitted to the Committee for this meeting PUBLIC COMMENT: Bob Stewart and Ben Bernor of the Citizen Patrol had no other report to be made other than that to be submitted by Tanya Cahill BUDGET. There was considerable discussion on the Committee's annual budget and the remaining balance With the necessary,budget constraints by the Council it was agreed that a full review of our budget would be forthcoming by the City Manager and the Council and that the Committee should take no action at this time COUNCIL AGENDA ITEM NO.�AIGJ i�l'i 1zoiff I EMERGENCY OPERATIONS COM[M TITEE AU 6 0 91999 CITY OF GRAND TERRACE June 7, 1999 Ky'"Z11JOW CALL TO ORDER The meeting was called to order by Rich Haubert at 7 08 p m. PRESENT: Soma Aileen, Rich Haubert, Vic Pfenmghausen, Bob Souter, and Darla Wertz GUESTS PRESENT: John Donlevy APPROVAL OF MINUTES: Minutes of Apnl S, 1999, and May 3, 1999, meetings were approved COUNSII. LIAISON REPORT- 1 Fut-eaters meals came is 2 John discussed ramifications of the Utility Users Tax not bang approved by the residents of Grand Terrace, and the potential need to re -assign ryes and re- write portions of the emergency operations manual 3 The city's computer programs are Y2K compliant, in case of power outages, there are portable stop signs to place at mtersections cirrendy controlled by lights The maintenance personnel will be on stand by in case of problems when Y2K occurs COUNCIL AGENDA ITEM N0. 5/-12fA CFrY OF GRG TMRACE City of Grand Terrace AUG 0 91999 Parks and Recreation Committee Meeting June 6, 1999 CRY Location: Community Meeting Room, Grand Terrace Civic Center Present: Absent: Manuel Ortiz, Chairman Karen Gerber (Maternity leave) Lenore Frost Sarah Green Coleen Hazelip Barry Tyler Carolyn LaMatry Dennice Precie (for K. Gerber) Dick Rollins Chairman, Manuel Ortiz, called the meeting to order at 6:08 p.m. Dick Rollins made a motion to accept the minutes as submitted, and Lenore Frost seconded the motion. Parks Update: Pico Park - Dick Rollins reported that since his meeting with the Little League mothers that the condition of the park following their games has improved. Dick informed that the Little League closing ceremonies would be held on June 19. He also informed that there is an opening in the fence on the North side of the park allowing after hours access. Susan Petta Park - Chairman, Manuel Ortiz, reported that bids for the new construction had not been returned. He stated that Wednesday line dancing has been canceled as the instructor was unable to continue to teach the class, and that Wednesday has been designated as a game night. He reported that the bingo night has been changed to a pinochle night, and that the first Saturday of each month will be a potluck/fun night. Richard Rollins Park - Dick Rollins reported that the restroom remodeling contract is still out for bids. He further reported that the auxiliary gate entrance to the park would be eliminated in an attempt to alleviate problems. He stated that summer concerts in the park would again be offered. COUNCIL AGENDA ITEM NO,q&i a There being no further business, the meeting ad3ourned at 6:57 p m Next scheduled meeting Tuesday, July 6, 1999 Respectfully submitted - Carolyn LaMatry, Recording Member REPORT MANAGEWS DEPARTMENT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE August 26, 1999 SUBJECT REPORT ON POTENTIAL FEE FOR RENTAL UNITS FUNDING REQUIRED NO FUNDING REQUIRED XX Staff has researched what the County refers to as the Rental Dwelling Assessment Program, which was initially implemented in 1965 and then modified and reintroduced in 1990 This is a fee -based program that is designed to ensure the maintenance and environmental fitness of multi -family rental dwellings When morally brought to the staffs attention by Council Member H i key, we were provided with a copy of an Environmental Health Services Permit and were directed to investigate the feasibility of the City of Grand Terrace to also consider an Environmental Rental Assessment Program. As staff began its research, it came to our attention that the City adopted an ordinance adopting all San Bernardino County codes and subsequent amendments in November of 1978 This includes County Ordinance 3414, Chapter 10, Article 1 for Regulations of Buildings Used for Human Habitation. It is under that authority that the County of San Bernardino currently collects inspection fees from multi -family dwelling owners here in the City of Grand Terrace I have provided an example, which is the Edmundson duplex at 22220 Barton Road where he has a county permit for the duplex, as do all multi -family residential dwellings here in the City ofGrand Terrace Currently, the County charges all unincorporated County areas and their contract cities a charge of $110 annually plus $6 per unit as an environmental health permit fee on multi -family rental units including those in Grand Terrace Grand Terrace has seven apartment complexes with a total of 988 units which would generate $6500 in annual permit fees for apartments We have 51 multi -family dwellings with 131 units for a total of approximately $6,400 in permit fees for multi -family non -apartment dwellings This would generate $12,900 collected in Multi -family Environmental Permit fees within the City of Grand Terrace Currently, the City of Grand Terrace does collect a business license fee of $30 per year for multi- family dwelling units of two or more Staff will cross reference the County's data base with our business license data base in order to achieve full compliance of our business licenses In order for the City of Grand Terrace to take over the Rental Dwelling Environmental Assessment Program, we would need to terminate our contract or our reference in the ordinance and create our Rental Inspection Program to be in place by June 30, 2000 when the current health permits expire STAFF RECOMMENDS THAT REVIEW THE ATTACHED MATERIALS AND GIVE POLICY DIRECTION TO STAFF COUNCIL AGENDA ITEM NQ gA 33 1414 C rdficat of Use The ssuance of a Ceafhate of Use (COU) will be required when the f a) Ih occu rs uof a bu& or portion thereof is chaagedTT+e occupancy �r�� ttR (b) The number of rental dwdbng tuts is chavivA k) The ownership of the aparuhat(s). hotel, motel. or natal dwelling mu(s) s changed. A fee m the amount set forth a the San Bernatdno County Code Schedule of Fees w8) be durped for the Ceru6cue or Use 33.1011 Lnte Affksdan. Upon the failure of the owner or operator to snake applicatm for an Annual Health Pwintt or Caofsate of Use wahm thirty days of notr6catan by the San Bernardino County Department of tanrrrootaerstal Health Savroe mnoerntag at P= preousa. the Department of of EuvisommntaHaftSerysees may dwp a late procesaig fee to the attaomw ser festh m the San Bernardino County Code Schedule of Fees. 33 1012 %ppiemeafal Pert Fax. Thus fa Cam to new or ail marts not pmvwudy toted on the bill or a the Sam Berosn!"oo Camay Depmrtaent of Enwamaatal Health Service's records. Fen far s�pietoestal pettsttts wood for natal dweiGig ants added after the stattaanx d the w4 mal permw shall be pad as prorated by the Depanne t of Esswum dental Hakk Servnces on a monthly buss and the aapwaaon date of wppltmeetal perwtts shall be the same as the arpraoon date of the orWod perms 331013-1919 (Reserved) SECTION 2 Subsecdoa IGA213B(bxl) of the San Bernardwo County Code is amended. to tad: 16.02138 Health Serviess — Faviwamemtat. (b) (1) Apartment. Hotel. Motel and Rental Dwelling Unit Regulations (A) Annual Health Pwmt (1) Annual base permit per each premises S90 00 (11) In additsoa for each dwell% urns S 375 (B) Certafaate of Use. (1) Transfer or ohaige m ownership $ 0 00 (11) Change m number of dweMag vents S40 00 SECnON 3 This ordinance shall take effeo thug (40) tl.t%% tnMn the date of adoption � d of �oRIORDAN Chairman SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD EARLENE SPROAT Clerk of the Board of vsors of the County of San Bernardsoo STATE OF CALIFORNIA COUNTY OF SAN BERNARDINO ) 4' 1. EARLENE SPROAT. Clerk of the Board of Supervisors of the County of San Baaan6no. Stue of rah:forriM bereby ceMfy that at a regular oeettng of the Board of Supervisors of said County and State held an the I71h day of September. IV^ at which moiling were present Supervisors Marsha Taros. Jon D Mtkels. Robert I_ Hammock. Barbara Goo Rwrdao. aid the Clerk. the foregoingordmaaoe wan passed tad adopted by the following vote to wit AYES SmpervssoesTuroc. Ms7<eh;, Hammock. Riordan NOES None ABSENT Supervow Walker IN WITNESS WHEREOF, I have hereunto set my hand and afruted the offsoal seal of the Board of Supervisors this 17th day of September. 1990 EARLENE SPROAT Clerk of the Board of Supervisors of the County of San Bernardino, State of Californsa. 6 Reactive Programs It became clear the program was reactionary rather than proactive and a number of substandard structures were out of comphance, which required numerous man-hours to mitigate (bring into compliance) The County General Fund was supporting 90% of this reactionary response inspection pro- gram Reactionary programs are notorious for "too little too late "They are typical complaint response programs, responding only after there is a significant prob- lem The old adage "don't fix it until it is broken" doesn't work when people's lives are endangered or made substandard to American expectations for healthful living with dignity Proactive Programs Proactive programs throughout the United States have been shown to be beneficial to all concerned, the tenants, landlords and the community Preventing substandard structures from occurnng by an ongoing annual inspection program is "preventive medicine" for the community The department realized a comprehensive environmental housing enforcement pro- gram was necessary to maintain present housing stock and reduce complaints from residents about substandard rental dwelling structures Other California county and city environmental Houstng Assessment and Enforcement Pro- grams that employed proactive maintenance procedures have had a major positive impact on the maintenance and preservation of their community housing stock Pasadena City actually had an increase in quality of living in former blighted areas by requiring a comprehensive annual inspection (proactive) proce- dure With proper maintenance, the existing housing stock can offer long-term service to the community These proactive inspection and enforcement programs have made owners aware of problems before they became serious Where owners neglect maintenance to the point violations anse, local housing agencies have responded to stop the deterioration before demolition became necessary This action both improved the living conditions of those residing in the units and the community as well as preventing the kind of deterioration which might have lead to eventual loss of the housing stock through demolition Tenants Affected Tenants are adversely impacted when they cannot obtain prompt thorough inspections and subsegsent repairs Many tenants will not complain due to the intimidation of being evicted and the high costs of relocation (first and last month's rent, cleaning deposits, etc ) Thus buildings are further deteriorated by lack of maintenance due to ineffective reactionary code enforce- ment ("too little too late") and when owners (slum lords) withhold needed main- tenance programs It was also recognized by advocates of community housing, particularly among low-income housing programs, that the lack of comprehensive proactive enforcement can adversely affect tenants Low-income tenants can often only afford older or marginally -maintained housing structures They will, therefore, make deals with owners to move into substandard structures with the promise to repair it with help from the owner or the owner will repair at a later date These deals always lead to tenant -landlord disputes As said above, many of these tenants will not complain, they are intimidated by the threat of being 2 I fiya �z+ CA! or condemnation of the dwelling unit Thus removing affordable housing stock from the community The Department of Environmental Health Services developed a proactive response to these issues by identifying substandard conditions before they became irreconcilable The amendment to the ordinance would provide an annual inspection program for all the rental dwelling units in the County and contracted cities Timely abatement by the County would provide multiple benefits to its citizens, primarily by the removal of nuisances effecting environ- mental health and safety and by removing potential and blighted situations which cause the deterioration of neighborhoods It was determined the majority of this program's workload (complaints and court time) is impacted by single-family rental dwellings Therefore, the pro- gram would include all rental dwellings in the County By providing an annual maintenance inspection program, these substandard conditions which reduce the value of property would be abated before they could affect the living standards of citizens in the County and local community 2. Development To provide for a comprehensive solution, many groups, both public and private, were contacted for their comments Some of these groups are as follows San Bernardino Valley Board of Realtors, Apartment Rental Owner's Associa- tion of Inland Empire, West Inland Empire Board of Realtors, California Realty, Board of Supervisors and the County Counsel Each of these groups were contacted and the program was explained in detail Many had very provocative inquiries that resulted in some modification of the program and ordinance amendment However, despite some program element concerns from the Board of Realtors and the County Supervisors' Field Repre- sentatives, the program was seen as a comprehensive and long -needed solution to the affordable housing issues and some of the homeless issues �,l 3. - Copy of Ordinance (see attached) H. 1"LEMENTATION Upon approval of the revised ordinance by all five supervisonal distracts, the program was implemented by inspection and enforcement Revenue was generated by enforce- ment and annual inspection fees The complaint history provided those single-family rental dwelling units to be prnontized as well as those rental dwelling facilities with 4 plaint history As the program revenue increased, manpower would be added to meet workload demands New facilities were added to the inventory as they were discovered in the field during other inspection and enforcement activities There was insufficient funds to employ a revenue inventory -gathering team for uniform- ity This would increase program costs by doubling the billing rates Therefore, additional facilities were added to the inventory as discovered Billing uniformity was conducted in the first primary billing using the Assessor's list of rental property Those not on the list were gathered later as previously stated M. OTHER. COUNTY/CITY PROGRAMS In the process of developing the program, examples of other agencies and counties were used to be consistent Contact was made with the following jurisdictions, San Diego County, San Diego City, City of Pasadena, Los Angeles County, Long Beach City, San Francisco, City of Fontana and Orange County These programs have a variety of management and collection methods Some of these programs have been discussed in terms of due process and fiscal management City of Pasadena The City of Pasadena has a very proactive Environmental Housing program Every apartment, hotel and motel unit is inspected inside every 4 years Tlus is a mandatory inspection program required of the rental dwelling community Good units may not be inspected if the inspector so chooses, fees are still required The program can require an inspection of the inside of the rental dwelling unit each time the occupancy is changed This is called a "Change of Tenancy Program " It can keep track of the new occupancy by the utility sign-ups The City has control over all utilities Therefore, before any unit can be rented it must be inspected and meet standards as set by the City ordinance and State housing code The fee for this inspection is in addition to the annual fee and must be paid in full prior to rental This program includes boarding houses and room rentals where the owner lives The annual fee structure is very straight forward $66 00 for condos, apartments, hotels, motels, etc and $150 00 for every change of occupancy inspection. If a remspection is neces- sary, there is no charge By the third noncompliance inspection, a penalty is assessed at $55 00 an hour for previous and all additional enforcement inspections If the enforcement case goes to the court, the court receives all penalties authorized by the state housing law and the program receives all investigation charges Tlus program has effectively cleaned up all slums and many major substandard dwelling units The City has an inventory of 2,500 units with 4 inspectors This program also has an annual inspection process 6 Long Beach City This is another proactive environmental housing inspection pro- gram The program has divided the inventory into rooming home (less than 5 rooms), multiple dwelling (greater than 5), bed & breakfast (1-5 & 6-20) and hotel/motel (6-10, 11-50, greater than 51) These are fiscally managed by an annual permit fee as shown below Establishment Sizes Annual Fees Rooming Home (< 5) $ 6100/yr Multiple Dwelling (5) $ 93 00/yr Bed & Breakfast - 1 to 5 $ 6100/yr 6 to 20 $165 00/yr Establishment Sizes Annual Fees Hotel/Motel - 6 to 10 11 to 50 51- greater $158 00/yr. . $257 00/yr . $692 00/yr The total number of facilities is approximately 5,200 single-family/rooming homes and 7,000 multiple dwellings The program has four (4) field staffto do housing Complaints and court cases are similar to other programs The program has broken down to 90 mmutes/unspector per day Court cases are about 35% routine inspections and 65% compliance inspections This program is in close communication with the Long Beach Apartment/Owners Association and Long Beach Realtors Association It also has a multnagency task force (B&S, Fire, Housing and Health Code Enforcement) The program receives none of the penalties awarded in court cases The court retains these fees Los Angeles County This is a proactive environmental health housing program The County has a fiscal annual fee program which is managed by the Property Tax Assessor's office All fees are collected by this office and awarded to the environmental health housing program directly The following indicates the breakdown Establishment Sizes Annual Fees Hotel/Motel 6 - 10 $176 00 plus pool fee 11- 50 $275 00 plus pool fee 51- plus $739 00 plus pool fee Establishment Sizes Annual Fees Apartment units $100 00/yr f Condominiums $100 00/yr The program has 30,000 facilities and approximately 15 staffmembers that do housing inspections and take care of other environmental housing issues 8 ^ t� IV. FUTURE GOALS A. Response to community needs: When this program has matured, additional activities will be implemented Community education is an important aspect of these additional activities B. Industry/Government Cooperative Task Force: Communication is an important aspect of resolving many community environ- mental issues The problems of substandard and affordable housing can best be resolved by effective cooperative programs working in conjunction with industry (public /private cooperative task force) Not all landlords have poor maintenance However, they may want to help in reducing the workload by discussing the needs of the community (neighborhood action groups) with government C. Interagency Coordination: In addition to public/private cooperation, an interagency network to facilitate County resources in a common direction to resolve these issues should be devel- oped These task forces can work together to resolve code noncompliance at a site This will eliminate repeated visits and phone calls, thus cutting enforcement costs to the County D. Environmental Assessment: Environmental assessments are being conducted by private industry at this time Although these activities are not formal in their certification process, it is an area government should oversee to be sure proper assessments are articulated with skill and professionalism 1. Indoor air quality 2. _ Lead/cadmium 3. Asbestos 4. Pesticides contamination 4 5. Radon 6. Formaldehyde retention 10 r County Of San Bernardino -� - DEPARTMENT OF ENVIRONMENTAL HEALTH SERVICES -r RENTAL DWELLING ENVIRONMENTAL ASSESSMENT PROGRAM (PUBLIC) BACKGROUND Promoting the maintenance, rehabilitation and environmental quality of California's housing stock is an important goal of the State Department of Housing and Community Development (HCD) The Governor's Housing Package continues to contain legislation designed to increase the ability of local enforcement agencies to enforce environmental health and safety codes protecting environmental quality of dwellings and promoting the maintenance and preservation of an available affordable housing stock As a result, and as a part of the Governor's interest and HCD's continuing commitment, the Environmental Health Department of San Bernardino County directed its Housing and Property Improvement section to initiate a proactive surveillance and enforcement program to mitigate the trend toward decreased decent affordable housing in the County This proactive approach was to promote a structurally -sound, environmen- tally -safe and healthful housing environment for all residents and visitors of San Bernardino County PROBLEM Inspection of substandard structures was established in 1965 as a reactionary program in response to complaints regarding substandard living conditions of tenants in the County and some residential owner -occupied substandard structures At that time enforcement inspections were conducted on a complaint basis only The inspection team was supported by general funds of the County Government and enforcement fees assessed to the offender However, as the problem of substandard housing increased and the available housing stock decreased, it became apparent that reactionary enforcement procedures would not continue to solve the problem of providing County residents with decent, affordable housing If dwelling conditions get to a point that the resident or neighbors have become intolerant of said conditions and can no longer work the problem out with the owner of said property, then it's really too late. Reactionary programs are notorious for "too little too late " These are typical complaint response programs, responding only after there is a significant problem. Eventually, the conditions at the structure will be so deteriorated that it can only be vacated and demolished, which leads to further reduction in affordable, decent housing and more homeless community problems and blight. The old adage "don't fig it until it is broken" doesn't work when people's lives are endangered, or made substandard to American expectations for healthful living with dignity It's necessary to ensure that dwellings are maintained and not allowed to become substandard t ' ° rt r' I I i� pity Rental costs and rates are commanded by the desire of the potential resident to hve or work in a community If the community is blighted, rents will be lower Properties are more expensive to maintain in a blighted community It's also important to mention that it is the value of the community that commands property value - location, location, location) It was decided very early in the development of this program that it would be fee supported No County general funds were available, therefore no County general funds would be used to implement the program. Fee supported programs are the mechanisms used in providing direct services for specific community needs Since the community depends on each other, well -maintained property benefits all in the community and poorly -maintained property causes blight to the community If the community took care of its own there would be no need for government services. However, the reality is that there are blighted communities that start with one poorly -maintained or substandard structure, thus requiring government services to respond before the problem is too large to be handled and property is demolished Therefore, those industries that directly benefit or uutiate the cause for such community services were billed for these community services MANPOWER NEEDS/REVENUE ASSESSMENT At the start of the program, manpower resources were very limited, four (4) staff for all county and contracted cities Funds were additionally limited Therefore, inspection and revenue generation was prioritized to high -risk facilities and those with complaint history As the program's workload demands (enforcement) increased, manpower needs were met as revenue allowed New facnhties were added to the inventory as they were discovered m the field during other inspection and enforcement activities. Some inventory uniformity was conducted in the initial phases of the program by using the County Assessor's list of rental property Those not on the list were inventoried as they became apparent There were insufficient funds to employ an inventory -gathering team for uniformity. This would increase program start-up costs by doubling the billing rates to employ the manpower necessary. Therefore, additional facilities were added to the inventory as discovered CONCLUSION In the final analysis, if all rental -dwelling property owners were good managers of said property and all tenants were perfect household dwellers, the community would have little or no problems they couldn't handle themselves But the reality is, we live in a diverse humanity and must develop rules, laws and regulations that provide a standard that can and should be enforced to benefit the community as a whole. To solve problems before they affect the larger community requires government1private sector cooperation and fair, proactive enforcement programs CATYPESEnR MAU 3 r n ' w RW 5111196 ENVIRONMENTAL HEALTH SERVICES EIRW. dtAY 1,1935 CASH REGftTER KEY GUIDE HOUSING AND PROPERTY IMPROVEMENT REOfSTER ORO ,- FEE FEE FEE I= CODE 'CATEGORY AMOUNT DESCRIPTION 5W _ C24H", 241100 .: r —" 14K"TCERTIFICATE OF USE FOR APARTMENTS - �..- 550;�*i`�tC24Ft+i:+241200r r GS �PW W:'AMRTL* NT DWELUNGS 7 t;,110A0 +,,, ., RENTAL UNITS (Sfrgb Famey) 4--% rx;l 2412M $ILW tp� * - RENTAL UNITS 241300"'�";110.00+;'HOTELS, MOTELS, RESORTS ._ -. ,� i =' h=ate • �'`'Per InR+- HOTELS, MOTELS, RESORTS 5a0 C24H 241301 $, WM CERTIFICATE OF USE FOR HOTELSMOTELS, RESORTS _ y a'1�580 ,. s C24H ` -241400 ra. _ ;110A0 + BED & BREAKFAST - + .�t'fC'y- = 24W a ,- _ - p1,OD Par tatR - BED a BREAKFAST 500 C24H = _ r 241401 r • SSW CERTIFICATE OF USE FOR BED 3 BREAKFAST Sa0 l /sC24H - 241700 WA vAPPEALS _ ---- _ -im •, f- �e T c, _ 5w ryyC24H 241a00 WA SPECIAL INSPECTION CERTIFICATE OF COMPLIANCE SW a _ C24H 242100 _ ` S 110002 to 4 HOUSING PROGRAM SPECIAL ENFORCEMENT 24210D S 52001pw hr Eseh Additiof W Haw am 2 ' 580 _ - C24H 242400 WA REHABILITATION SW C24H 242401 WA DEMOLITION 511 T I" ,NRF 472� WW ; 40.OD STATE FEE - MOSIM40ME PARKS _ (219 LOTS) 511 f NRF 24M S 7500 STATE FEE - MOBILEHOME PARKS pN49 LOTS) 511 NRF ' ' ' 243302 $175. 0 STATE FEE - MOBILEHOME PARKS (50.99 LOTS) 511 NRF 243303 $4W OO STATE FEE - MOBILEHOME PARKS (IM249 LOTS) 511 NRF 243305 S a00 OD STATE FEE - MOSILEHOME PARKS ('2W 499 LOTS) 511 NRF 243309 $ l AW m STATE FEE - MOBILEHOME PARKS MOD -UP LOTS) 590 C24H 243304 $ X00 TEMPORARY MOSILEHOME PARKS (Per Operation) 500 C24H 243307,i,.- $*5200, • MOBILEHOME & RECREATIONAL PARKS - TRANSFER OR CHANGE OF OWNERSHIP 560 C24H 24W10 $ 6 O ftW lot MH LOTS IN MOBILEHOME PARKS 580 C24H 243320 A S Z W4W lot RV LOTS IN MOSILEHOME PARKS 7 County of San Bernardino _ DEPARTMENT OF ENVIRONMENTAL HEALTH SERVICES HOUSING AND PROPERTY IMPROVEMENT SECTION ,.O?re BULLETIN ANNUAL HEALTH PERMIT AND CERTIFICATE OF USE (C.O.U.) The Department of Environmental Health Services Housing and Property Improvement Section inspects a variety of dwelling places in the County The environmental inspection program for apartments, hotels, motels, resorts and all other rental dwellings was established in San Bernardino County in November 1965 to provide environmentally safe and habitual dwellings by the regulation of their use, maintenance, and qualitative health, safety and sanitary conditions In September 1990, an annual Health Permit was established to mitigate violations and maintain the affordable housing stock in the County The housing element of the County General Plan and the Board of Supervisors supports this activity as a means of preserving and improving the environmental quality of available housing for the benefit of the residents and the surrounding community lI Environmental health inspections are conducted on the premises to investigate the health conditions applicable to the State Health and Safety Code, Div 13, Part 15 and the San Bernardino County Code Individual tenants are not routinely contacted However, the on -site manager is asked to accompany the inspector when possible Unless serious health and safety violations exist on the premises, the Health Permit will be renewed upon expiration after the annual fees are remitted No rental dwelling can be occupied or made ready to be occupied without a Health Permit The annual Health Permit is issued to all of the rental dwelling establishments in the County upon payment of all fees and the Certificate of Use (C O U) has been issued Once issued, the Health Permit is valid for one (1) year from the date issued, until ownership changes or until revoked due to noncompliance with the San Bernardino County Code, State Laws and Regulations A Certificate of Use (C O U) will be issued one time only when this office has approved the site for habitation in accordance with standards set by the State Health and Safety Code, Div 13, Part 15 and the San Bernardino County Code The C O U is an application (document) that establishes a file and maintains all pertinent information on the rental establishment A new application for the C O U must be completed and approved whenever new units are added, Health Permit is suspended for noncompliance, fees are not paid or there is a change in ownership No rental dwelling can be occupied without a C O U Please contact this office if you have any questions or concerns at (909) 387-3047 MCERTUSE CHF Revered January 194E A� • ENVIRONMENTAL HEALTH SERVICES DEPARTMENT COUNTY OF SAN BERNARDINO, CALIFORNIA N IL K EY RENTAL THIS PERMIT EXPIRES 2270 SLAKE ST PERMIT 05/31/1999 SAN BERNAROINO9 CA 92405 EST — 94031434 PERMIT — 9404267378 NON -TRANSFERABLE Thb permM may be Suspended or revoked by Env�MMaI Heakh Services for sup Thb permt b gnmed on oondMlon That IM wNh the laws, ordkumoes and ngubthms " are now a may hereaher be ti fore by Ilre Unped nardino pertaining to ow above parson named In the PermM w� comply new �� b�e:lpi Penally Ipa are aspssed On permits nnow.dS�s Dowmrnenl, the SWe a CWftmb and the Courtly a San gem k In cep a transfer a ownersh� aye a w explrobn date krdWabd above. ar IN fC u rt to oblaln TYPE OF PERMIT — APARTMENT DWELLINGS FEE PAID $116.00 HILKEY� HERMAN ODA: HILKEY RENTAL 23196 GLENDORA OR NBR UNITS GRAND TERRACES CA 92324 1 REV 42 PERMIT DOES NOT IMPLY APPROVAL POST IN A CONSPICUOUS PLACE ENvtRorrr AL =ALTM BMMCES GNIT5 l&o, d lve 4�55. Av A� Ira vnessa�P��a r levvI smI Celt ammer rnes6l Je, - 20 jo do qU1cvv&0".(—A1.s0 does of persons and property within the City of Grand Terrace. The facts establishing the necessity for such urgency measure are these: That the City is authorized by Government Code Section 50022.9 to adopt by reference County codes and ordinances; that the City of Grand Terrace has no laws in effect at the present time, and to preserve the public peace, health and safety it is necessary that this Ordinance take effect immediately. Section 4. Effective Date. This Ordinance shall take effect immediately. Section 5. Posting. Within fifteen (15) days after the passage of this Ordinance, the City Clerk shall cause it to be posted in the three public places so designated by resolution of the City Council. DATED this 30th day of November, 1978. ATTEST: and cif the City (SEAL) ... OFFICIAL SEAL _, KITTY L HILL KOTA-TV FjEL.0 CAiFJRN1A wr` • ~ N Me •'C ' r- CFFICE IN SRif cSti.,�O.tp OOl1NTY My Commtss "-Expires June 14 1982 Mayo of the City of Grand Terrace and of the City Council thereof. thereof. -'1✓lt�� ►ice JC Subbed and Sworn fo before me - - U0 1�day of 191� is as iN a& Cants of Sao Beniard ao State of-Ihfwwa -2- STAFF REPORT MANAGER"$ DEPARTMENT CRA TTEM ( ) COUNCIL ITEM (XR) MEETING DATE August 26, 1999 SUBJECT ACCEPTANCE OF COUNCIL MEMBER JIM SINGLEY'S RESIGNATION FROM THE CITY COUNCIL FUNDING REQUIRED NO FUNDING REQUIRED XX As all the Council is aware, Council Member Tim Singley has tendered his resignation from the City Council. Iris last day as an active Council Member is August 26,1999 Pursuant to the government code, the Council may appoint within a thirty -day period an eligible resident to fulfill the balance of Tim Smgley's term through November of the year 2000 Staff recommends that Council formally announce the vacancy to solicit input from interested members of the community Staff is also aslang Council to set a deadline for applications and select a date for the Council to interview applicants for the Council vacancy Should the Council not be able to come to a consensus on an individual to serve the remainder of Tim Smgley's term, we will be forced to call a separate election At this time, it is too late for the November election, so a special election will need to be called which would probably be very expensive It would cost approximately $25,000 to$30,000 to conduct a special election with this as the only issue Attached is an application that staff is proposing that Council use for the interview process STAFF RECOMMENDS THAT COUNCIL ACCEPT COUNCIL MEMBER JIM SINGLETS APPLICATION AND DIRECT STAFF TO SOLICIT APPLICANTS FOR THE VACANT SEAT ON THE COUNCIL COUNCIL AGENDA ITEM N0.18g CC1Ty CITY OF GRAND TERRACE ° APPLICATION TO SERVE ON TIE CITY COUNCIL Please complete and submit to the City Clerk's Department Name Address Home Phone No of years lived in Grand Terrace Business Phone Please list work experience for the past ten years Name and location of ITigh School College/University and degrees) Please state your reasons you want to be a Council Member 4.