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09/09/199922795 Barton Road Grand Terrace 011fornia 92313-5295 { Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 f Byron R Matteson Mayor Dan Buchanan • Mayor Pro Tempore s {I Herman Hilkey * ° Jim Smgley Lee Ann Garcia Council Members Thomas J Schwab CityManager FILE COPY September 9, 1999 CITY OF GRAND TERRACE CRA/CITY COUNCIL REGULAR MEETINGS 2ND AND 4' Thursday - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 : 1 : 1 1► 1 u 1 DNI ONO I I► , CITY COUNCIL CHAMBERS SEPTEMBER 9, 1999 GRAND TERRACE CIVIC CENTER 6 00 P M 22795 Barton Road THE CffT Of ("s$APM TERRACE COMPUM WITH THE AMERICAM W TTH DISABi XrM ACr OF 1990. IF YOU J"UM SPECIAL ASSISTANCE TO PARTICIPATE IN THIS I>I=TIM PLEASE CALL 'THE CITY CLLrRWS OMICK AT (909) 824-"n ATLEAST 49 HOURS PRIOR TO THE MEE?'ZG IF YOU DESIRE. TO ADDRESS THE CITY COUNCIL DURING THE MEETING, OTHER THAN TINDER PUBLIC COMA TI YOU AW ASUD TO PLEASE COMPLETE A REQUEST TO SPEAK FORM AB EAT THE ENiTRAWCE AND PRESENT iT TO THE CITY CLERK. SPEAKM WILL BE CALLED UPONt BY THE MAYOR AT THE APPROPRIATE -TOM E * Call to Order - * Invocation - * Pledge of Allegiance - * Roll Call - STAFF COUNCIL AGENDA ITEMS RECOMMENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY Approve 1 Approval of 08-26-99 Minutes 2 Approval of Check Register CRA090999 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CITY COUNCIL MEETING 1 Items to Delete 2 SPECIAL PRESENTATIONS A Present Plaque to Yolanda Martinez 3 CONSENT CALENDAR The following Consent Calendar items are expected to be routme and noncontroversial. They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member, or Citden may request removal of an item from the Consent Calendar for discussion. Approve A. Approve Check Register 090999 B Ratify 09-09-99 CRA Action C. Waive Full Reading of Ordinances on Agenda PENDING C R A APPROVAL CITY OF GRAND TERRACE A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on August 26, 1999, at 6 00 p m PR SENT: Byron Matteson, Chairman Dan Buchanan, Vice -Chairman Herman Hilkey, Agency Member Jim Smgley, Agency Member Lee Ann Garcia, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building & Safety Director Lt Pete Ortiz, Sheriffs Department ABSENT- John Harper, City Attorney APPROVAL OF AUGUST 12, 1999 MINUTES CRA-99-53 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve the August 12, 1999 Community Redevelopment Agency Minutes APPROVAL OF CHECK REGISTER CRA082699 CRA-99-54 MOTION BY AGENCY MEMBER SINGLEY, SECOND BY VICE CHAIRMAN BUCHANAN, CARRIED 5-0, to approve Check Register CRA082699 AWARD CONTRACT - CONSTRUCTION OF TWO NEW SINGLE-FAMILY HOMES AT 22381 VAN BUREN STREET AND 12520 MIRADO AVENUE CRA-99-55 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER SINGLEY, CARRIED 5-0, to award the contract for the construction of two new single-family homes at 22381 Van Buren Street and 12520 Muado Avenue to Chagolla Construction in the amount of $212, 894 FOURTH AMENDMENT TO EXCLUSIVE RIGHT TO NEGOTIATE MM CM AGENDA ITEM NO. PENDING C R A APP . OVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DATE SEPTEMBER 9, 1999 OUTSTANDING DEMANDS AS OF CHECK NO VENDOR 13068 NACCED 13070 U S BANK TRUST 13072 PACIFICARE OF CALIFORNIA 13073 INLAND COUNTIES INSURANCE SERVICES 42452 VIRGIL BARHAM 42462 DRUG ALTERNATIVE PROGRAM 42463 CITY OF GRAND TERRACE 42468 INLAND EMPIRE ECONOMIC PARTNERSHIP 42471 JOHN LAMPE 42474 LOCAL GOVERNMENT COMMISSION 42477 M C I TELECOMMUNICATIONS 42481 CATHY PERRING rn 42482 PETTY CASH Z 42486 SOUTHERN CA EDISON COMPANY 42489 STAPLES 42491 STATE COMPENSATION INS FUND Z 42493 U S BANK TRUST Q 42499 YOSEMITE WATERS CHECK REGISTER NO 090999 SEPTEMBER 9,1999 PAGE 1 DESCRIPTION AMOUNT REGISTRATION FOR CONFERENCE, COMMUNITY DEVELOPMENT DIRECTOR 10000 PAYMENT FOR 1993A & 1993B BOND ISSUES 728.155 00 HEALTH INSURANCE FOR SEPT 1999 27175 LIFE INSURANCE FOR SEPT ,1999 15 28 AUTO ALLOWANCE FOR SEPT ,1999 FOR SEPT 1999 13750 YARD CLEANUP AT 22687 LARK 22500 WASTE WATER DISPOSAL SERVICES FOR 22687 LARK 2400 MEMBERSHIP FOR 1999/2000 2,500 00 TEMP PLANNER, 8/18-8131/99 56160 PLANNING PUBLICATION 3717 PHONES, HOUSING REHABILITATION DEPT 8892 TEMP PLANNER, 8/24-8/25/99 29000 REIMBURSE PETTY CASH 1777 ELECTRIC FOR HOUSING REHABILITATION DEPT AND HOUSES UNDER REHABILITATION 14110 OFFICE SUPPLIES, CODE ENFORCEMENT 6 85 WORKERS' COMPENSATION INS AUG, 1999 8165 PAYMENT ON 1997 BOND ISSUE, SEPT, 1999 13,549 48 BOTTLED WATER, HOUSING REHABILITATION DEPT az TOTAL 746,242 05 PAGE 1 PENDING C _ CITY OF GRAND TERRACE COUNCIL APPROVAL DATE- SEPTEMBER 9, 1999 CHECK REGISTER NO 090999 OUTSTANDING DEMANDS AS OF SEPTEMBER 9, 1999 CHECK NO VENDOR DESCRIPTION AMOUNT 13069 ROBERTA MILLER BIRTHDAY BONUS 5000 13071 PERS RETIREMENT FOR PAYROLL ENDING 8/20/99 3,97625 13072 PACIFICARE OF CALIFORNIA HEALTH INSURANCE, SEPT, 1999 7,85920 13073 INLAND COUNTIES INS SERVICES LIFE, DENTAL, 8 VISION INS SEPT, 1999 1,21780 13074 POSTMASTER-COLTON POSTAGE FOR WASTE WATER DISPOSAL SEPT BILLING 85705 42447 ACCENT PRINT $ DESIGN PRINT SENIOR NEWSLETTER, SEPT, 1999 9051 42448 ADDINGTON CONSULTING ENGINEERING ENGINEERING SERVICES, COMMUNITY DEVELOPMENT DEPT 1,75000 42449 ADVANCED MICRO COMPUTERS COMPUTER UPGRADE, CHILD CARE 27800 42450 AIRBORNE EXPRESS EXPRESS MAIL 1145 42451 ARROW STRAIGHT STRIP STREET, SLURRY SEAL 14,478 43 42452 VIRGIL BARHAM AUTO ALLOWANCE AND CELL PHONE USE, SEPT, 1999 13250 42453 BURTRONICS BUSINESS SYSTEMS RISO COPIER SUPPLIES 54529 42454 C H J MATERIAL TESTING, SLURRY SEAL 1.20000 42455 CA PAVING MAINTENANCE, INC PROGRESS PAYMENT FOR SLURRY SEAL 147,805 06 CITY NEWSPAPER GROUP NOTICE, PUBLIC HEARING 3850 042456 42457 COLTON RADIATOR/AC, INC CHECK A/C UNIT ON CHILD CARE VAN 3500 r 42458 DATA TICKET, INC PROCESS PARKING CITATIONS 10000 42459 DICKSON COMPANY STREET SWEEPING FOR MAY 3 JUNE, 1999 4,165 00 42400 JOHN DONLEVY AUTO AND CELL PHONE ALLOWANCE, SEPT, 1999 22000 42461 ROBERT DRIVER COMPANY, INC INSURANCE ON CONTRACT WORKERS, AUG, 1999-JAN , 2000 35500 42464 HONEYWELL, INC BALANCE DUE FOR MAINT HVAC UNIT, APRIL-SEPT , 1999 2,90675 42465 HYDRO-SCAPE PRODUCTS IRRIGATION SUPPLIES FOR PARKS 38272 Z 42467 INTERSTATE BRANDS CORP BAKERY GOODS FOR CHILD CARE 12383 42468 J 8 P TROPHIES ENGRAVE PLAQUE FOR J SINGLEY 2020 42469 JOBS AVAILABLE AD, PLANNING TECH 5520 42470 KELLY PAPER ENVELOPES, WASTE WATER DISPOSAL MAILING 7015 42471 JOHN LAMPE TEMP PLANNER, 8/18-8/31/99 1,59840 PAGE 3 DATE: SEPTEMBER 9,1999 OUTSTANDING DEMANDS AS OF CHECK NO VENDOR 42499 YOSEMITE WATERS CITY OF GRAND TERRACE CHECK REGISTER NO 090999 SEPTEMBER 9, 1999 DESCRIPTION AMOUNT BOTTLED WATER FOR CITY OWNED FACILITIES 17560 PAYROLL FOR AUGUST, 1999 129,617.71 TOTAL 339,459 99 I CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFORE LISTED CHECKS FOR PAYMENT OF THE CITY LIABILITIES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY THOMAS SCHWAB CITY MANAGER 1 CITY OF GRAND TERRACE PENDING CITY CITY COUNCIL 11IRRYIES COUNCIL APPROVAL A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on August 26, 1999 at 6 00 p m PRESENT: Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman Hilkey, Councilmember Jun Smgley, Councilmember Lee Arai Garcia, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Patnzia Materassi, Community and Economic Development Director Virgil Barham, Building & Safety Duector Lt Pete Ortiz, Sheriffs Department ABSENT: John Harper, City Attorney The meeting was opened with invocation by Dr Paul Reed, Terrace Crest Baptist Church, followed by the Pledge of Allegiance led by Councilmember Smgley ITEMS TO DELETE None SPECIAL PRESENTATIONS 2A. Terrace Hills Middle School Principal, John Conboy John Conboy, Principal from Terrace Hills School, gave an update on the activities and curriculum at the school CONSENT CALENDAR CC-99-135 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER HELKEY, CARRIED 5-0, to approve the following consent calendar items with the removal of items 3E and 3F 3A Approval of Check Register No 082699 3B Ratify 08-26-99 CRA Action 3C Waive Full Reading of Ordinances on Agenda 3D Approval of 08-12-99 Minutes COUNCIL AGENDA REM N0.3 D Council Minutes August 26, 1999 Page 3 a Minutes of July 12, 1999 CC-99-138 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to accept the July 12, 1999 minutes of the Crone Prevention Committee 2 Emergency Operations Committee a Minutes of July 7, 1999 CC-99-139 MOTION BY COUNCILMEMBER GARCIA, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to accept the July 7, 1999 minutes of the Emergency Operations Committee. 3 Park and Recreation Committee a Minutes of June 6, 1999 CC-99-140 MOTION BY COUNCILMEMBER GARCIA, SECOND BY COUNCILMEMBER SINGLEY, CARRIED 5-0, to accept the June 6, 1999 minutes of the Park and Recreation Committee 5B Council Reports —� Mayor Pro Tem Buchanan, invited everyone to attend the soccer opening ceremonies, winch will be held at Richard Rollins Park He gave an update on SANBAG transportation issues He indicated that he will not be attending the League of California Cities Annual Conference and requested that an item be placed on the next agenda to replace him as the voting alternate Council Member Garcia, welcomed Senator Baca's representative, Frank Stallworth, to the meeting She reported that she has recently been appointed as an alternate to the SCAG Rideshare Mobile Source Reduction Committee The League's Inland Empire Legislative Task Force meeting will be held August 31* at 6 00 p m Council Member Hilkey, asked for an update on the Richard Rollins Park restroom project Thanked Riverside Highland Water Co for their participation and notification to the residents of the plan to move the sewer billing to their office Indicated that he has a plaque to present to City Attorney John Harper for his sponsorship of a Little League team He indicated that Jim Singley will be missed on the Council Assistant City Manager Donlevy, indicated that the Richard Rollins Park Restroom project is ready to go to bid and the project should be completed in November Council Member Singlet', indicated that he will miss being on the City Council and encouraged every citizen in the community to be involved in the city He thanked the Council and staff for their hard work. r�x i Council Minutes August 26, 1999 Page S None Mayor Matteson adjourned the City Council Meeting at 8 20 p m , until the next CRA/City Council Meeting which is scheduled to be held on Thursday, September 9, 1999 at 6 00 p m l CITY CLERK of the City of Grand Terrace MAYOR of the City of Grand Terrace L_. Ll'v Staff Report Community Services Department COUNCIL ITEM (XX) MEETING DATE SEPTEMBER 9, 1999 SUBJECT JOINT PAVING PROJECT- CITY AND RIVERSIDE HIGHLAND WATER BARTON RD AND MICHIGAN ST NO FUNDING REQUIRED BACKGROUND: As the City Council may be aware, the City Staff and the Riverside Highland Water Company (RHW) have been attempting to coordinate capital improvement and maintenance projects throughout the City Many of these projects have included the paving of streets and the joint scheduling of work Riverside Highland has established a 15 Year Master Plan of system upgrades and the City Staff has worked to budget major maintenance projects to allow efficiencies of scale in the ultimate costs In both the FY 1998-99 and 1999-2000 Budgets, projects were included which maximized the worked achieved for the costs expended A key project listed in the FY 1999-2000 Capital Improvement Budget ($52,000) is the paving of Michigan Street from Barton Rd to Van Buren St This project was included to coordinate with the RHW main replacement on Michigan which is currently in the completion phase The project is being managed by RHW with inspection from the City The project is entering the final stages and will be ready for pavmg during the month of October In total, the City portion of the project will be as follows 1 Paving: Approximately 124,500 square feet of street area at a cost of approximately $44,000 The area paved will be on Barton Rd from Vivienda to the 1215 Bride and on Michigan St from Barton to Van Buren St 2 Striping: The Staff has agreed to pay for the costs of striping estimated not to exceed $2,500 00 3 Traffic Loops: Replacement of traffic control loops throughout the Barton Rd and Michigan St intersections This will be done in the future at a cost of approximately $1,500 00 COUNCIL AGENDA ITEM NO. ,3 STAFFREPORT MANAGER'S DEPARTMENT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE September 9, 1999 SUBJECT COUNCIUSTAFF TRAVEL TO THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN SAN JOSE FUNDING REQUIRED NO FUNDING REQUIRED The League of California Cores is holding its annual conference on October 10-12,1999 in San Jose We are requestmg that Council authorize staff and Council to attend tins conference Suff dent funds are available in the budget to cover costs Mayor Matteson, Council Member Hilkey, Council Member Garcia, the City Manager and Community and Economic Development Director will be attending this year's conference STAFF RECOMMENDS THAT COUNCIL AUTHORIZE MAYOR MATTESON, COUNCIL MEMBER Bn.KEY, COUNCIL MEMBER GARCIA, THE CITY MANAGER AND COMMUNITY/ AND ECONOMIC DEVELOPMENT DIRECTOR TO ATTEND THE ANNUAL LEAGUE OF CITIES CONFERENCE IN SAN JOSE COUNCIL AGENDA ITEM NO. J F A REPORT MANAGER'S ARTMENT CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE. September 9, 1999 SUBJECT CONSIDERATION OF MEMBERSHIP TO THE LEAGUE OF CALIFORNIA CITIES FOR THE YEAR 2000 FUNDING REQUIRED NO FUNDING REQUIRED In July, the City Council evaluated our City memberships and chose to maintain certain memberships and terminate others Amongst those that Council chose not to fund was the annual membership in the League of California Cities, which is due in January 2000 Council, in July, said that we could reevaluate any of the memberships as they come due Staff is recommending Council reconsider its earlier consensus to quit the League based on the following factors For the first time in more than two decades, the League of California Cities has new leadership in the Executive Director Chris McKenzie He seems to be taking the League in a positive direction that should result in an improvement of our lobbying efforts and communication with the legislature 2 Currently, there are more than 470 cities incorporated in California and each one is a member of the League Our departure would be the first city to actually withdraw 3 Currently, Council Member Garcia is in the process of being considered as a member of the Board of Directors of the League of California Cities and, should we continue our intent to withdraw, a consideration for an appointment would be highly unlikely The annual cost for Grand Terrace to belong to the League is $2,610 I have been asked to identify a savings source that could fund this expenditure In the City Manager's Department for the current budget year, we have funded the City Manager's secretary position through January 2000 However, when a permanent opening was made available in Community Services, that position was vacated which created a salary savings of approximately $16,000 that was not included in the amount saved through the budget reduction strategy I COUNCIL AGENDA ITEM NO. 3 C, Community Services Department Staff Report COUNCIL ITEM () MEETING DATE SEPTEMBER 9, 1999 SUBJECT LIBRARY CUSTODIAL SERVICES CONTRACT NO FUNDING REQUIRED BACKGROUND: In 1998, the City of Grand Terrace assumed the managenal oversight of the Custodial Services for the Grand Terrace Library contract held by Legend Building Maintenance This was done to allow the GT Branch Library to gain a fiinding windfall of approximately $1,500 00 by alleviating the County Overhead to the library budget Under the arrangement, the City supervises the Contract and then bills the County for the contract cost of $200 00 per month The agreement with Legend Building Maintenance has expired and is up for renewal The rating of their services is high and both the Library and City Staff are recommending renewal The total annual cost is S2,400 00 for which the City is fidly reunbursed from the County RECOMMENDATION. That the City Council approve an AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND LEGEND BUILDING MAINTENANCE FOR THE PROVISION OF CUSTODIAL SERVICES FISCAL IMPACT: $2 400 00 which is fully reimbursed to the City by the County of San Bernardino COUNCIL AGENDA ITEM NO.3 �- j J1f -a person representing the City, or is otherwise unsatisfactory he/she shall be discharged from the project immediately, and shall not again be employed on the work except with the written consent of the City III Contractor shall require each of his/her employees to wear safe working attire This shall include proper work shoes and other clothing and gear required by Federal and/or State Safety Regulations C SIGNSAMPROVEMENTS Contractor shall not post signs or advertising within the maintained facilities D NON-INTERFERENCE Contractor shall not interfere with the public use of the maintained facilities and shall conduct its operations so as to offer the least possible obstruction and inconvenience to the public, or disruption to the peace and quiet of the areas within which the services are performed E. STORAGE FACILITIES City shall not provide any storage facilities for the Contractor F SCHEDULES/SUPPLIES AND EQUIPMENT Daily regular cleaning service a Empty and clean wastebaskets and other waste receptacles, inserting liners as required b Sweep and/or dust mop all hard surface flooring (spot mop spillage, markings, wherever necessary) c Dust and clean all level surfaces of desks, tabletops, countertops, chairs file cabinets, window sills, telephones, display cases, and other office furniture Paperwork on desk, drafting tables, file cabinets, etc , are not to be disturbed d Clean hand marks and/or other markings from countertops and/or glass toppings, display cases, tabletops and office partitions (portable partitions) e Vacuum all interior carpeting and exterior entrance walk off mats (spot clean as required) Spot clean entrance door glass g Thoroughly clean all urinals. commodes, sinks, and chrome fixtures in restrooms with solution containing an approved disinfectant Walls and partitions are to be spot washed, and the floors are to be wet mopped with a solution containing an approved disinfectant City of Grand Terrace- Library Custodhd Services Agreement— Page 2 �t s rf yet §T Y I � iR bra o I Contractor shall perform any task not specifically mentioned in this Agreement that is reasonably consistent with the purposes and intent of this Agreement III Monthly regular cleaning service a Dust all wood panel surfaces and sides of portable office partitions b Dust all high and low ventilator covers and their surrounding areas Also, dust all venetian blinds c Thoroughly wet mop and spray -buff with floor machines d Vacuum upholstered furniture, polish wood portion of furniture (spot shampoo, if needed) e Dust picture frames and wash glass, dust clock face and alarm sensors f Polish office furniture g Vacuum with crevasse tool all edges of carpeted areas and areas not normally reached with vacuum h Contractor shall perform any task not specifically mentioned in this Agreement that is reasonably consistent with the purposes and intent of this Agreement IV Quarterly regular cleaning service a Wash partitions and all painted wall areas in restroom b Wash all windows inside and outside c Vacuum sides of carpeted and/or cloth covered portable office partitions Spot shampoo when necessary d Machine scrub all vinyl flooring, applying two coats of floor finish e Contractor shall perform any task not specifically mentioned in this Agreement that is reasonably consistent with the purposes and intent of this Agreement V Semi -Annual regular cleaning service a Thoroughly shampoo all carpeted areas using the extraction system b Clean all venetian blinds c Contractor shall perform any task not specifically mentioned in this Agreement that is reasonably consistent with the purposes and intent of this Agreement G. GENERAL AND SPECIAL REQUIREMENTS City of Grand Terrace- Library Custodial Services Agreement - Page 4 SECTION 5 INDEPENDENT CONTRACTOR The parties agree that CONTRACTOR is an independent contractor who is being paid to produce a result CONTRACTOR is in no way an employee of CITY CONTRACTOR controls the means of accomplishing the work CONTRACTOR shall pay all Federal and State payroll taxes for employees of CONTRACTOR and said employees shall in no way be deemed or construed to be employees of CITY for any purposes SECTION 6 EFFECTIVE DATE/TERM This agreement shall become effective upon the date of execution of the Agreement by both parties This contract shall terminate on July 1, 2000, unless renewed SECTION 7. TERMINATION City shall have the right to terminate this agreement at a date earlier than specified for default Before CITY exercises said right it shall give CONTRACTOR 30 days notice of the facts constituting the default and a chance to cure any deficiencies within that time If those deficiencies have not been cured, CITY shall have the nght to send CONTRACTOR notice that the contract has been terminated for default pursuant to this paragraph by giving notice as provided herein SECTION 8 ASSIGNMENT No assignment of this contract may be made without the express wntten consent of CITY SECTION 9 NOTICE The parties may give notice under this contract by sending such notice certified mail addressed as follows TO CITY CITY OF GRAND TERRACE 22795 Barton Rd Grand Terrace, CA 92313 ATTN John W Donlevy, Assistant City Manager TO CONTRACTOR Legend Building Maintenance P O Box 384 Rialto CA 92376 ATTN Emanuel Butler, Manager Such notice shall be deemed received five (5) days after mailing, whether signed for or not SECTION 10 GRATUITIES City of Grand Terrace- Library Custodial Semces Agreement— Page 6 �y tl rtxY Fd :li f td3 < v Shall be written on a policy form providing workers compensation statutory benefits as required by law Employers liability limits shall be no less than one million dollars per accident or disease Employer s liability coverage shall be scheduled under any umbrella policy described above Unless otherwise agreed, this policy shall be endorsed to waive any right of subrogation as respects the City, its employees or agents The Contractor shall also provide the City with a Certificate of Worker's Compensation Insurance and completed Declaration Regarding Licenses Status form Contractors must also have a valid City of Grand Terrace Business License Auto Insurance CONTRACTOR shall provide AutoBusmess Umbrella Liability Insurance as follows Busmess Auto/Umbrella Liability Insurance. Pnmary coverage shall be wntten on ISO Business Auto Coverage form CA 00 0106 92 including symbol 1 (Any Auto) Limits shall be no less than (one) 1 nullion dollars per accident Starting and ending dates shall be concurrent If Contractor owns no autos, a non -owned auto endorsement to the General Liability policy descnbed above is acceptable SECTION 15 LEGAL ACTION Should the City bring any legal or equitable action for the purpose of protecting or enforcing its rights under this Agreement the City shall recover in addition to all other relief, its reasonable attorney's fees and court costs to be fixed by the Court 1__/ SECTION 16 ATTORNEY'S FEES The parties agree that should any dispute arise concerning the interpretation of this contract, or regarding the performance or non-performance of this contract, that the prevailing party shall be entitled to reasonable attorney s fees SECTION 17 EXTRA WORK The Contractor hereby agrees that he will not proceed with any Extra Work unless he has been authonzed in writing to do so by CITY WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written City of Grand Terrace- Library Custodial Services Agreement — Page 8 Community and Economic Development Department STAFF REPORT I CRA ITEM () COUNCIL ITEM (X) MEETING DATE: September 9, 1999 FUNDING REQUIRED NO FUNDING REQUIRED X SUBJECT Z-99-01/E-99-05 Circulation Improvement Fees RECOMMENDATION Move to Continue Public Hearing to December 9, 1999 Additional time is needed to resolve technical Issues related to the calculation of fees 1. w V planrnng\cc\traffic impact fee report continuance 9-99 wpd COUNCIL AGENDA ITEM NO. 6,4 22795 Barton Road - Grand Terrace, California 92313-5295 - (909) 824-6621 REPORT 1MANAGER"S ARTME T CRA ITEM ( ) COUNCIL ITEM (XX) MEETING DATE September 9, 1999 SUBJECT REQUEST TO CONTINUE THE COMCAST CABLE FRANCHISE PUBLIC HEARING FUNDING REQUIRED NO FUNDING REQUIRED September 9 is the advertised public hearing for the Comcast Cable Franchise We had hoped to have this item ready for the public hearing, however, a couple of issues have not been fully agreed upon One issue is the schedule for the rebuild of our current system., and the second is the list of audio visual equipment that will be provided through the course of the franchise granting STAFF RECOMMENDS THAT COUNCIL CONTINUE THE PUBLIC HEARING ON THE COMCAST CABLE FRANCHISE TO SEPTEMBER 23,AT 6 00 P M COUNCIL AGENDA ITEM NO. (p:b STAFF REPORT CRA ITEM () COUNCIL ITEM (X) MEETING DATE September 9, 1999 SUBJECT APPOINT VOTING ALTERNATE FOR LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE At the City Council meeting held August 12` . Council designated Mayor Matteson as the voting delegate and Mayor Pro Tern Buchanan as the alternate for the business meeting at this year's League Annual Conference scheduled for October 10-12 in San Jose Since that time Mayor Pro Tem Buchanan has determined that he will not be attending that Conference At this tune we are asking the Council to re -designate a voting alternate who can be present in the event Mayor Matteson is unable to attend the business meeting in San Jose Staff Recommends Council APPOINT A VOTING ALTERNATE WHO WILL REPRESENT THE CITY OF GRAND TERRACE AT THIS YEAR'S LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE BUSINESS SESSION COUNCIL AGENDA REM NO. �jA