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10/28/199922795 Barton Road _ Grand Terrace i YCalifolz92313-5295 Civic Center (909) 824-6621 Fax (909) 783-7629 Fax (909) 783-2600 Byron R. Matteson Mayor Dan Buchanan Mayor Pro gem Herman Hilkey Lee Ann Garcia Don Larkin Comma Members Thomas J Schwab jd- N, CWM—ger 1 October 28, 1999 • CRA/CITY COUNCIL REGULAR MEETINGS 2N' AND 4T' Thursdays - 6:00 p.m. Council Chambers Grand Terrace Civic Center 22795 Barton Road Grand Terrace, CA 92313-5295 CITY COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER 22795 Barton Road OCTOBER 28, 1999 600PM TU CM Q$ GBARD T UMACZ COBWL= WrMTM ANMRICANS wrm DiSABILrr=S ACT 4F 2990. IF YOU MUM SPECIAL ASSMANCE TO PARTICIPATE IN THIS MEETING PLEAS& CALL THE CITY S OFMN AT{999)VA-621 AT LEAn 0 HOURS PRIOR TO THE MKrMG. IF YOV DESIRE. TO ADDRM THE C1E'f'Y COUNCIL DURIKG THE MEETING, OTHER THAN UNDER PUBLIC COMMENT, VOIT ARZ ASKED TO PLEASE COMPLETE A REQUWr TO SPEAK FORM AVAILABLE AT THE ENTRANCE AND PRRSENT IT TO THE CITY CLERK SPEAKERS WILL BE CALLED UPON BY THE MAYOR AT THE APPROPRIATE TIME. * Call to Order - * Invocation - Dr Paul Reed, Terrace Crest Baptist Church * Pledge of Allegiance - * Roll Call - STAFF COUNCIL AGENDA ITEMS RECObEWENDATION ACTION CONVENE COMMUNITY REDEVELOPMENT AGENCY Approve 1 Approval of 10-14-99 Minutes 2 Approval of Check Register CRA102899 Approve ADJOURN COMMUNITY REDEVELOPMENT AGENCY CONVENE CrIY COUNCIL MEETING 1 Items to Delete 2 SPECIAL PRESENTATIONS A Colton Joint Unified School District Superintendent, Dennis Byas 3 CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one tune without discussion Any Council Member, Staff Member, or Citroen may request removal of an item from the Consent Calendar for discussion. Approve A Approve Check Register 102899 B Ratify 10-28-99 CRA Action C Waive Full Reading of Ordinances on Agenda D Approval of 10-14-99 Minutes Approve E Contract for Services Relating to Mandated Cost Claims - Approve SB90 - Vavrinek, Trine, Day and Co F Sewer Billing PolkApprove Crry OF GRAND TERRACE PENDING C R A APPROVAL A regular meeting of the Community Redevelopment Agency, City of Grand Terrace, was held in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on October 14, 1999, at 6 00 p m PRESENT: Byron Matteson, Chairman Dan Buchanan, Vice -Chairman Herman Hdkey, Agency Member Lee Ann Garcia, Agency Member Don Larkin, Agency Member Tom Schwab, Executive Director John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building & Safety Director John Harper, City Attorney Lt Pete Ortiz, Sheriffs Department ABSENT• None F. — i-111l CRA-99-62 MOTION BY VICE-CHAIRMAN BUCHANAN, SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve the September 23, 1999 Community Redevelopment Agency Minutes APPROVAL OF CHECK REGISTER CRA101499 CRA-99-63 MOTION BY AGENCY MEMBER LARKINN, SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to approve Check Register CRA101499 RICHARD ROLLINS PARK RESTROOM REHABILITATION CRA-99-64 MOTION BY AGENCY MEMBER HMKEY, SECOND BY AGENCY MEMBER GARCIA, CARRIED 5-0, to authorize the appropriation of $55,000 from the Redevelopment Capital Projects Fund for the Reconstruction of the Richard Rollins Park Restroom and Area and authorize staff to manage the project as the Project Manager to coordinate the trade contractors AUTHORIZATION TO GO TO BID - CIVIC CENTER RESTORATION AND WATERPROOFING PROJECT CRA-99-65 MOTION BY AGENCY MEMBER HILKEY, SECOND BY VICE-CHAIRMAN BUCHANAN, CARRIED 5-0, to authorize the bidding of GTB-99-07 - Civic ICRA AGENDA f W NM PAGE 1 PENDING C R A APPROVAL CITY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY OCTOBER 28,1999 CHECK REGISTER NO: 102899 DATE: OUTSTANDING DEMANDS AS OF: OCTOBER 28 1999 CHECK NO, YIEN DESCRIPTION AMOUNT 13115 CASH CASHIERS CHECK (TERRA LOMA REAL ESTATE) TO BID ON PROPERTY AT 22899 KENTFIELD 2,00000 13121 MANAGED HEALTH NETWORK HEALTH NETWORK INS FOR OCT, 1999 1910 13124 CASH CASHIERS CHECK(LAW OFFICES OF STEVEN J MELMET) TO BID ON PROPERTY AT 22878 MAIN STREET 110,000 00 42868 ARROWHEAD CREDIT UNION (VISA) SMALL EQUIPMENT FOR HOUSING REHABILITATION DEPT , ICMA MEETING, LCC CONFERENCE AND SEMINAR, CITY MANAGER AND LCC CONFERENCE COMMUNITY DEVELOPMENT DIRECTOR 76761 42670 DAN BUCHANAN STIPENDS FOR OCTOBER, 1999 15000 42873 ROBERT CHAGOLLA CONSTRUCTION PROGRESS PAYMENT FOR REHABILITATION WORK AT 12520 MIRADO 15,749 78 42874 ROBERT CHAGOLLA CONSTRUCTION PROGRESS PAYMENT FOR REHABILITATION WORK AT 22381 VAN BUREN 13,384 41 42678 DANKA OFFICE IMAGING MAINTENANCE ON KODAK COPIER, SEPT. 1999 6610 42881 LEE ANN GARCIA STIPENDS FOR OCTOBER, 1999 15000 m42683 HERMAN HILKEY STIPENDS FOR OCTOBER, 1999 15000 42590 JOHN LAMPE TEMP PLANNER 10/8-10/19/99 58100 0 42691 DON LARKIN STIPENDS FOR OCTOBER, 1999 1500 42895 BYRON MATTESON STIPENDS FOR OCTOBER, 1999 15000 42698 PETRA WEST PROGRESS PAYMENT FOR REHABILITATION AT 12730 MIRADO 7,582 07 O42699 PETTY CASH REIMBURSE PETTY CASH 794 • 42704 RIVERSIDE HIGHLAND WATER COMPANY WATER AND WASTE WATER DISPOSAL SERVICE FOR HOUSES UNDER REHABILITATION 99825 rI1tJL I DATE: PEM CITY OF GRAND TERRACE COUNCIL APr%nv vAL OCTOBER 28, 1999 CHECK REGISTER NO' 102899 OUTSTANDING DEMANDS AS OF: OCTOBER 28, 1999 VENDO DESCRIPTION AMOUNT CHECK NO. 13112 LAUREN RAYBURN PAYROLL ADJUSTMENT 1011199 57072 13113 ARROWHEAD UNITED WAY PAYROLL DEDUCTION DEPOSIT 9500 13114 TRACEY MARTINEZ PAYROLL ADJUSTMENT 3388 13116 DIANA LOVE BIRTHDAY BONUS 5000 13117 PERS RETIREMENT FOR PAYROLL 1011/99 932 72 3,50 13118 RICHARD ROLLINS BIRTHDAY BONUS 00 13119 CITY OF GRAND TERRACE PAYROLL ACCT ADP FEES 80000 13120 J & M TROPHIES AWARDS FOR VOLUNTEER PICNIC 60298 13121 MANAGED HEALTH NETWORK HEALTH NETWORK INS FOR OCT, 1999 49120 13122 SCHOLASTIC BOOK FAIRS FUND RAISER FOR CHILD CARE 42450 13125 CANDICE JACKSON BIRTHDAY BONUS 5000 13126 DIANA CONDOR BIRTHDAY BONUS 5000 13127 TRACEY MARTINEZ REIMBURSEMENT FOR VOLUNTEER PICNIC SUPPLIES 4305 13128 BRENDA STANFILL REIMBURSEMENT FOR VOLUNTEER PICNIC SUPPLIES 10353 0 42663 AA EQUIPMENT RENTALS COMPANY REPAIR MAINTENANCE EQUIPMENT 5945 � 42664 ABBETT WESTERN PARTY RENTALS RENT HELIUM TANK, VOLUNTEER PICNIC 32 33 z n 42665 ACCENT PRINT & DESIGN PRINT BUSINESS CARDS 5807 r- 426M ADDINGTON CONSULTING ENGINEERING ENGINEERING SERVICES FOR SEPT, 1999, BUILDING 8 SAFETY 1,305 00 L 42667 EUGENE ANDEREGG REFUND, WASTE WATER DISPOSAL SERVICES 1800 rM 42068 ARROWHEAD CREDIT UNION (VISA) SEMINAR, COMMUNITY SERVICES, MEETING AND CONFERENCES FOR COUNCIL AND STAFF, ADP TRAINING FOR FINANCE,AOL, D AND COMPUSERVE SERVICES 1,29635 rn42669 GUILLERMO BERNAL REFUND, WASTE WATER DISPOSAL SERVICES 420 S 42670 DAN BUCHANAN STIPENDS FOR OCTOBER, 1999 25000 Z 42671 CA SOCIETY/MUN FINANCE OFFICERS MEMBERSHIP FOR 1999/2000 10000 0 42672 STATE OF CALIFORNIA ELECTRIC FOR BARTON/215, AUG. 1999 143 87 V`� 42675 COSTCO SUPPLIES FOR TOUR -DE -TERRACE 9858 rr%vc o CITY OF GRAND TERRACE DATE: OCTOBER 28,1999 CHECK REGISTER NO: 102899 OUTSTANDING DEMANDS AS OF: OCTOBER 28, 1999 CHECK NO, 42708 VENDO COUNTY OF SAN BERNARDINO DESCRIPTION LAW ENFORCEMENT AND CRIME PREVENTION OFFICER FOR 10/99 AMOUNLI 80,442 00 42708 SMART & FINAL IRIS COMPANY SUPPLIES FOR VOLUNTEER PICNIC 31954 42709 SOUTHERN CA EDISON COMPANY ELECTRIC, STREET LIGHTS, EV STATION, ONE POLE AT R/R PARK 3.48108 42710 SOUTHERN CA OAS COMPANY GAS FOR CITY OWNED FACILITIES 20059 42711 BRENDA STANFILL REIMBURSEMENT FOR VOLUNTEER PICNIC SUPPLIES 4293 42712 SYSCO FOOD FOR CHILD CARE CENTER 2,16789 42713 SHERVIN TEHRANCHI INSTRUCTOR, KARATE AND TODDLERATE 39350 42714 U S POSTAL SERVICE POSTAGE FOR METER 1.00000 42715 JEANNINE VASQUEZ MONITOR, RECREATION PROGRAMS 6300 42716 VAVRINEK TRINE DAY & COMPANY YEAR END CLOSING 1998/1999 AND PROGRESS PAYMENT FOR AUDIT 199912000 12,750 00 42717 WAXIE JANITORIAL SUPPLIES FOR CHILD CARE CENTER 27887 42718 STEPHEN WEIZMAN REFUND, WASTE WATER DISPOSAL SERVICES 1800 42719 WEST GROUP CALIFORNIA CODE UPDATES 10344 42720 WESTERN EXTERMINATORS PEST CONTROL FOR CITY OWNED FACILITIES 15500 42721 SHELLIE WILDER REFUND, RECREATION PROGRAM 3000 42722 XEROX CORPORATION MAINTENANCE/USAGE FOR XEROX COPIERS 41112 42723 YOSEMITE WATERS BOTTLED WATER FOR CITY OWNED FACILITIES 111.65 TOTAL 139,645.16 1 CERTIFY THAT, TO THE BEST OF MY KNOWLEDGE, THE AFRO LISTED CHECKS FOR PAYMENT OF THE CITY LIABIU71ES HAVE BEEN AUDITED BY ME AND ARE NECESSARY AND APPROPRIATE EXPENDITURES FOR THE OPERATION OF THE CITY BERNARD SIMON, FINANCE DIRECTOR CITY OF GRAND TERRACE PENS „ TF COUNCIL��F��'I. N CrrY COUNCEL NUIN L A regular meeting of the City Council of the City of Grand Terrace was called to order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace, California, on October 14, 1999 at 6 00 p m Byron Matteson, Mayor Dan Buchanan, Mayor Pro Tem Herman Hilkey, Councilmember Lee Ann Garcia, Councilmember Don Larkin, Councilmember Tom Schwab, City Manager John Donlevy, Assistant City Manager Brenda Stanfill, City Clerk Patrizia Materassi, Community and Economic Development Director Virgil Barham, Building & Safety Director John Harper, City Attorney Lt Pete Ortiz, Sheriff s Department ABSENT: None The meeting was opened with invocation by Dr Tom Harvick, Colton Christian Church, followed by the Pledge of Allegiance ITEMS TO DELETE - None SPECIAL PRESENTATIONS - None [6111NIJQMV�.IlpDl � . CC-99-155 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCELMEMBER LARIUN, CARRTFD 5-0, to approve the following consent calendar items 3A Approval of Check Register No 101499 3B Ratify 10-14-99 CRA Action 3C Waive Full Reading of Ordinances on Agenda 3D Approval of 09-14-99 and 09-23-99 Minutes PUBLIC CONIlVIENT Sarah Green, 22432 Raven Way, gave an update on the Adopt -A -Park Program City Manager Schwab, Indicated that he met with Sarah Green and that set up a revenue account to segregate the amount of money that will come out of the program He stated COUNCIL AGENDA ITEM NO. a Council Minutes October 14, 1999 Page 3 School He reported that Food Connection is open Omnitrans is replacing Dial -A -Cab with Smart Shuttle Grand Terrace will be the first recipient of this shuttle He reported that the League of Women Voters are recommending a change with initiatives where they want them to be passed in front of an attorney to make sure they are legal, they want single subject initiatives and they believe they should have a sunset clause. He stated that Foster City has a bike lane that surrounds the entire city and that Grand Terrace has an excellent opportunity to do the same Councilmember Larkin, he thanked U. Ortiz for arranging a ride -along with the Sheriff s Department. He was very impressed with the Deputy and thanked him for the excellent job that he and all of the deputies are doing He attended the League of California Cities Annual Conference and felt that it was very beneficial 6A. An Ordinance of the City of Grand Terrace, California Approving General Plan Amendment GPU-99-03, E-98-07 Adding the Open Space Element and Respective Negative Declaration John Lamue, Planner, reported that staff is presenting to the City Council the proposed Open Space Element for the City of Grand Terrace which is the fourth element that has come before the City Council since the updating and revision of the General Plan He indicated that the Open Space Element is organized in such a way as to facilitate its review At the beginning is a very important part of the document, the "Executive Summary,' which summarizes the Element and includes tables and figures Following the "Executive Summary' is the main body of the Element which consists of seven (7) main topics covering the purpose of the Element These are the open space resources of the City, future open space needs, open space issues, a statement of the goals, objectives, and implementing actions, fiscal considerations, implementation strategy, and a conclusion Lastly, there are several appendices including one that lists all of the recommended programs and implementing actions for a quick review The element includes those items that the Government Code stipulates must be in an open space element It analyzes the existing open space resources of the City related to 1) active recreational uses, 2) open space needed to protect natural resources and 3) open space necessary for public health and safety needs Staff also added a fourth category resources related to the enhancement of community identity responding to the "open space issues" in the community indentified through the work of the General Plan Task Force These issues centered on "community image," "blue mountain," "the city center," and 'family and children " In addition, state law requires that the Open Space Element contain a set of programs or implementing actions by winch the City intends to carry out its open space plan The Open Space Element contains some 48 implementing actions In order to carry out the implementing actions, an "Implementation Strategy" is included in the Element It includes a rather detailed 'Summary Action Plan' to provide an overall strategy in carrying out the implementing actions of the element. Various state and local agencies were asked to review the Proposed Open Space Element and to make comments Several responses were Council Mmutes October 14, 1999 Page 5 Negative Declaration to December 9, 1999 l al —RI IU M iWC l 7A Second Reading of an Ordinance of the City of Grand Terrace Granting a Non -Exclusive Franchise to Comcast Cablevision of Inland Valley, Inc to Construct Operate and Mauitam a Cable Television System in the City of Grand Terrace and Setting Forth Conditions Accompanying the Granting of the Franchise CC-99-158 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve the second reading of an Ordinance of the City of Grand Terrace Granting a Non -Exclusive Franchise to Comcast Cablevision of Inland Valley, Inc to Construct Operate and Maintain a Cable Television System in the City of Grand Terrace and Setting Forth Conditions Accompanying the Granting of the Franchise 7B Resolution for Sale and Discharge of Fireworks for the Millennium CC-99-159 MOTION BY MAYOR PRO TEM BUCHANAN, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve a Resolution setting forth the parameters for the sale and discharge of fireworks for the Millennium 7C Senior Center Expansion Update on Bid Assistant City Manager Donlevy, indicated that the City did not receive any bids on this project and requested direction from the Council regarding this bid CC-99-160 MOTION BY COUNCILMEMBER LARKIN$ SECOND BY COUNca AMMMER GARCIA, CARRIED 4-1-0-0 (MAYOR MATTESON VOTED NO), to re -bid the Senior Center Expansion project NEW BUSINESS 8A Resolution - Prohibition of Skateboarding, Bicycles and Rollerskating Designation of Areas CC-99-161 MOTION BY COUNCILMEMBER HILKEY, SECOND BY COUNCILMEMBER GARCIA, CARRIED 5-0, to approve a Resolution Prohibiting Skateboarding, Bicycling and Rollerskatmg in Designated Areas 8B Resolutions - Authorization for Filing and Executing Applications for Bicycle and Pedestrian Projects (TEA & TDA Article 3 Funds - SANBAG) CC-99-162 MOTION BY COUNCILMEMBER GARCIA, SECOND BY COUNCILMEMBER HILKEY, CARRIED 5-0, to approve a Resolution CITY OF GRAND TERRACE CRA ITEM ( ) COUNCIL ITEM (X ) MEETING DATE: October 28. 1999 AGENDA ITEM r SUBJECT CONTRACT FOR SERVICES RELATING TO MANDATED COST CLAIMS - SB90 FUNDING REQUHtM XX NO FUNDING REQUIRED Background California Government Code section 17550 et seq allows Cities, Counties and Special Districts to claim reimbursement for selected State Mandates in certain fiscal years The claims process is tedious, time conaimmg, subject to future appropriations acts of the state legislature and must be claimed in a required tune frame Proposal The accounting firm of Vavrmek, Trine, Day and Co, CPA's, LLP has proposed to prepare and submit an SB 90 reimbursement claim on behalf of the City of Grand Terrace at a cost of 1(rof the claim amounts to be paid by the State Controller not to exceed $6,000 for claims submitted October 1, 1999 through June 30, 2000 The cost of the consultant will be added to the SB 90 reimbursement claim for which the City will be reimbursed STAFF RECOMMENDS THAT COUNCIL 1) Approve Contract for Services Relating to Mandated Cost Claims between the City of Grand Terrace and Vavrinek, Trine, Day and Co , LLP 2) Authorize Mayor to execute said consulting agreement COUNCIL AGENDA ITEM NO.3 F Existing City Mandates • Mandate Reimbursement Process • Absentee Ballots • Firefighters Cancer Presumption . • Business Tax Reporting • Open Meetings Act • Brendon Maguire Act • Search Warrant AIDS • Cancer Presumption - Peace Officers ` • Stolen Vehicle Notification • Rape Victim Counseling Center Notices ' • Misdemeanors Booking and Finger- printing • Threats Against Peace Officers • Investment Reports ' 0 New and Potential Upcoming Mandates Airport Land Use Planning F � a• • Two -Way Tragic Signals • Regional Housing Need Determination �, o • Peace Officer Bill of Rights V 9 Go • Law Enforcement Racial and cultural �� °?S Diversity Training d 0 • Sexual Harassment Training in 1, aw , A pq Enforcement Workplace • Very High Fire Hazard Seventy Zones • Sex Offenders Disclosure of Law (Ma g Enforcement Officers an's Law) � a u" � F '�+ o es 1 VAVRINEK, TRINE, DAY&CO., LLP Certified Public Accountants Since 1948 City date Reimbursement Services (SB 90) Carmichael Office 8300 Fair Oaks Blvd, Suite 403 Carmichael, CA 95608 Phone (916)944-7394 Fax (916)944-8657 Other Office Locations: r' Rancho Cucamonga Office Fmsno Office Pleasanton Office Laguna Hills Office San Jose Office -401.-- VIM our web Me at hftp✓MWww vfdcps.com w City of Grand Terrace Estimate of SB 90 Claims (Mandated Cost) 1997-98 1998-99 1999-2000 Open Meetings Act $2,200 $2,500 $2,800 Investment Reports $1,200 $1,500 $1,700 Business License Tax $2,000 $2,500 $2,800 Mandate Reimbursement Process $6,500 Absentee Ballots $1,000 $1,500 $2,000 $6,400 $8,000 $15,800 Total for the Five Programs Listed Above $30,200 If Police Services are eligible' 1997-98 1998-99 1999-2000 Stolen Vehicle Notification $400 $500 $600 Rape Victim Counseling Center Notices $250 $300 $350 Misdemeanors Booking and Fingerprinting $350 $425 $500 Domestic Violence Arrest Policies $1,000 $1,200 $1,500 $2,000 $2,425 $2,950 Total for the Police Programs Listed Above $7,375 Prior Year Claims 1995-96 1996-97 Domestic Violence Arrest Policies $350 $800 $350 $800 Total for the "Prior Year Police Program Listed Above $1,150 Total for All Programs $38,725 h � o 1, r CONTRACT FOR SERVICES RELATING TO MANDATED COST CLAIMS This Contract is made and entered into this 28th day of October 1999, by and between Vavnnek, Trine, Day & Co, UP, a Califomia Limited Liability Partnership ("Consultant'), and the City of Grand Terrace, a general law city under the laws of the State of California ("Municipality') RECITALS A Municipality has the authority to seek reimbursement for certain costs from the State of California pursuant to California Government Code Section 17550 et seq B Municipality has the authority to contract for the preparation of said claims through a designated individual or entity. C Consultant is duly qualified to provide the service of preparing said Claims in consideration for the fees, expenses, and costs stipulated in this Contract. Therefore, the parties to this Contract agree as follows L CONSULTANT'S RESPONSIBILITIES 1 Consultant shall prepare all Claims whose State -imposed deadlines fall between the time of execution of this contract and June 30, 2000 to be reimbursed. Consultant shall collect, document and process the information necessary for all Claims described in paragraph 1 of this section. 2 Consultant will provide Municipality with a copy of Claims and supporting documentation prepared pursuant to this Contract. The copy will be provided following the state imposed deadline for said Claims 3 Consultant shall implement a Claims monitoring and documentation process 4 Consultant shall provide one staff training session on the Claims process each fiscal year 5 Consultant agrees not to exceed the amount of the proposal set forth in Appendix A to this Contract without prior written authorization of the Municipality 6 Consultant will make good faith effort to file Claims in accordance with existing laws, regulations and applicable written guidelines but does not warrant the reimbursable nature of any particular Claim. II MUNICIPALITY'S RESPONSIBILITIES 1 Municipality will provide Consultant with all the documents, records and information necessary to prepare Claims in a timely manner 2 Municipal* agrees to promptly pay Consultant, upon submission of any and all Claims to the State Controller, 10 percent of the amount(s) paid In no case Page t of 4 Imtiab < 15 1c y T All notices that are required to be given by one party to the other under this Contract shall be in writing and shall be deemed to have been given if delivered personally or enclosed in a properly addressed envelope and deposited with a United States Post Office for delivery by registered or certified mail addressed to the parties at the following addresses, unless such addresses are changed by notice, in writing, to the other party Vavrinek, Trine, Day & Co., LLP 8300 Fair Oaks Boulevard, Suite 403 Carmichael, CA 95608 City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 VM ADDITIONAL PROVISIONS This Contract shall be governed by the laws of the State of California_ This Contract, which includes the "Proposal for Contract for Services" set forth as Appendix A Constitutes the entire agreement between the parties This Contract supersedes all other proposals, oral and written, and all negotiations, conversations or discussions between the parties related to the subject matter of this Contract Executed at Cahforma, on the day and year set forth above Director of Mandated Cost Services Dean A. Getz Vavrmek, Trine, Day & Co. LLP 8300 Fair Oaks Boulevard, Suite 403 Carmichael, CA 95608 , Title MAYOR Byron R. Matteson Print Name City of Grand Terrace Page 3 of 4 CITY OF GRAND TERRACE CRA ITEM ( ) COUNCIL rrEM (X ) MEETING DATE: October 28, 1999 AGENDA MN SUBJECT SEWER BILLING POLICY STATEMENT FUNDING REQUIRED NO FUNDING REQUMED XX Background As a part of our budget reduction program, the City of Grand Terrace has subcontracted the bimonthly waste water billing to Riverside Highland Water Company (RHWC) effective with the October 1999 billing The Board of Directors of RHWC and the RHWC Staff has graciously taken on the billing process for the City City Staff considered subcontracting to RHWC the best alternative for the citizens of Grand Terrace This alternative made sense because RHWC service area overlaps the City of Grand Terrace and RHWC sends out bimonthly water bills on the even months of the year A savings for Grand Terrace is anticipated because of staffing reductions and sewer bill processing cost elimination. A savings for RHWC is anticipated because GT will share billing costs and moral programming costs Grand Terrace will continue to calculate the wholesale cost due to Colton, maintain the address data base, continue the delinquent collection, delinquent property hen process and the delinquent tax roll process Generally, the water and sewer are now billed together However, the merging of sewer records from Grand Terrace and RHWC water customer records has produced a number of exceptions that will not result in overall savings The exceptions are a result of 1) Differences between billing names and addresses of water and sewer for a particular service address 2) Differences between billing names and addressees on multiple units 3) Addresses with water service but no sewer service 4) Addresses with sewer service but no water service COUNCIL AGENDA ITEM NO.3f: 11 I CITY OF GRAND TERRACE Sewer Services Billing Policy Statement In order for the City and Riverside Highland Water Company to achieve the maximum degree of savings on their consolidated billing statement, the sewer bilk must be billed to the same Ming name and address as the water customer billing name and address Exceptions may be made if the service metertwater connection does not coincide with the -- sewer connection Histoncal & Cultural Activities Committee 0 CT 2 11999 Minutes for October 4, 1999 CRY DMK The meeting was called to order at 7 00 p in by Chairman Pauline Grant_ Those present were Pauline, Ann Petta, Judy McBride, Tracey Martinez, Shelly Rosenkild, Colleen Edmundson and Hannah Laister Secretaries Minutes The nunutes for September were read and approved on motion by Ann seconded by Judy, all in favor The Treasurer's Report showed no change from last month Historical Report Ann met with Louise Weir of the G T Market who gave her 13 pictures of the old Market Ann suggested we do the show case in the lobby on this subject She will also do a short write-up The Weirs paid for the reproduction of the pictures and Sarah Wissel and Sybd Carthart took the pictures Colleen also turned in photos of the 17° Birthday Party Sign Workshop The signs were worked on and there will be another to finish up on Monday, October 11 at noon Tracey reported that City Hall has poster paint we can use Country Fair Raffle tickets have been located Shelly was not able to get application in the City newsletter Ann reported that we need more vendors So far, she has 12 vendors and 4 cooks She is working on getting "helpers " Judy suggested flyers going to the schools Tracey will get permission. Pauline will send publicity to radio stations Shelly handed out a write-up for the newspapers Historical & Cultural Committee will buy hay bales for the fair and lend to Parks for Halloween Haunt Motion was made by Ann, Hannah seconded, to purchase six bales Pauline will get prices Colleen got a canopy to put over musicians and also spikes to hold wines down in the yard We have to be sure sprinklers are off the night before so lawn will be dry Shelly will ask her aunt about being a clown and Lions Club will pass out balloons Ann asked that all members look for participants Judges to be asked will be Pat Nix, Woman's Club, Hugh Grant, Lions, Sharon Dragon, Toastmasters, Steve Peter, Chamber of Commerce and Haan Larkin New Council Member Tracey handed out corrected member rosters Meeting adjourned at 8 30 p in The next meeting will be November 1 Respectfully Submitted, Hannah Laister Secretary COUNCIL AGENDA ITEM NO.5,4JCS lFt� � 1. ►�� t��'� � �r CITY OF GRAND TERRACE CRIME PREVENTION COM1ViffITEE OCT 1 21999 Regular Meeting b1IN TES aff CIS ( September 13,1999 The Grand Terrace Came Prevention Committee met for the regular meeting at the Senior Center Meeting was called to order at 6 06 p in by Chairperson, Phiilomene Spisak. MEMBERS PRESENT were Philomene Spisak, Chairperson, JOAnn Johnson, Dottie Raborn, Lew Neeb and Claire McElwee MEMBERS ABSENT - Vice Chairperson, Bitsy Bernor (excused), Secretary, Dick Rollins, Jackie Kiacz (excused) and Alternate, Mike Faseamyer CITY STAFF/SEIEREFFS DEPT. - Tanya Cahill, Community Services Officer, Lt Ortiz and City Manager, Tom Schwab GUESTS PRESENT Bob Stewart, Citizen Patrol AGENDA was approved with motion by JoAnn Johnson and second by Dottie Raborn- ARaborn- ACOMM for the meeting of August 9th were approved with the deletion of part of the sentence under Budget:... aad that we do lave budgetary control... (of expenditures) A small correction stating that Tanya Cahill was on "vacation" rather than "special assignment." Motion by Dottie Raborn and second by Claire McEwee PUBLIC COMMENT - Criiest Robert Stewart asked several questions 1. How is code enforcement officer search going? Many applicants, but none taken yet An additional search is going on being narrowed to seven or eight. Probably decide on someone within 6 weeks or so 2. How about enforcing illegal street parking? No clear solution. 3 Question of legality of Handicapped Parking signs. Several people had noted that there were no "legally citable" signs It was explained that the code number need not be on the sign as previously instructed CORRESPONDENCE - None BUDGET - No experiftres were made so that the balance remains unchanged Report given by Dottie Raborn. UNFINISHED BUSINESS A. Senior Swindks a. impersonations using Social Security and Drivers Incense numbers b Be cautious when using internet c Mail being received for long deceased persons Are banks responsible? B. One year Planning a. No action, but leave on agenda. � COUNCIL AGENDA ITEM NO ��Z G,-