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01/28/2014kl , CITY'OF GRAND TERRACE AGENDA & STAFF REPORTS _ FOR THE REGULAR MEETING OF THE CITY COUNCIL AND THE CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY & THE GRAND TERRACE HOUSING AUTHORITY TUESDAY, January,28, 2014 6:00 P.M. Regular Meeting s ` COUNCIL CHAMBERS - a GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313 - t - _ FILE COPY , I r �RFiN� TE�� DACE - ' f � f 1 ~ i 1 r i Walt Stanckiewitz, Mayor, ' Darcy McNaboe, ,CounciImember Jackie Mitchell, Councilmember Sylvia Robles, Councilmember ti Kenneth Henderson, Interim City -Manager Richard L Adams, City Attorney , Cynthia Fortune, Finance Manager Sandra Molina, Interim Community Development Director, Char Sherwood, MMC, Interim City Clerk' r r t The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6.00 P m TITLE PRESENTED BY AGENDA REPORT January 28, 2014 Council Item Council Selection of Alternative to Fill City Council Vacancy Ken Henderson, Interim City Manager RECOMMENDATION Consider alternatives available for filling the vacancy on the City Council, select a method for filling the vacancy from the alternatives provided, and direct staff to take the necessary steps to implement selected alternative to fill the vacancy BACKGROUND Mayor Pro Tern Bernardo Sandoval announced his resignation from the City Council during the Council Meeting on January 14, 2014 thus creating a vacancy on the Council the subsequent day The term for this Council seat expires in November 2014 Grand Terrace has had seven prior Council seats vacated Six were filled by appointment and one was filled by special election as summarized below Vacated Council Seat Summary # Date Method Vacancy Filled Vacated/Filled 1 September 19, 1988 Council Member Susan Shirley resigned October 10, 1988 Jim Singley appointed (term expired 11/1990) 2 March 9, 1994 Council Member Ron Christianson resigned March 18, 1994 Dan Buchanan appointed (term expired 11/1994) 3 June 10, 1996 Council Member Gene Carlstrom resigned June 11, 1996 LeeAnn Garcia appointed (term expired 11/1996) 4 August 26, 1999 Council Member Jim Singley resigned September 14, 1999 Don Larkin appointed (term expired 11/2000) 5 December 14, 2006 Council Member Maryetta Ferre elected Mayor January 9, 2007 Dan Buchanan appointed (term expired 11/2008) 6 March 10, 2010 Council Member Jim Miller resigned December 14, 2010 Darcy McNaboe elected 11/2/10 (term expired 11/2012) 7 December 14, 2010 Council Member Walt Stanckiewitz elected Mayor January 13, 2011 Gene Hays appointed (term expired 11/2012) DISCUSSION Since the last vacancy on the City Council, California Government Code Section 36512(b) has been amended to allow a general law city 60 days to fill a city council ^Racket Pg 192 Information for each of the options to fill the Council vacancy is provided below Fill Vacancy by Appointment The first step in filling the vacancy by appointment would be to establish the selection process The City's past practice has been to accept applications from interested residents and then, during a Council Meeting, conduct interviews and make the appointment A copy of the application previously used is included as an attachment to the staff report Staff has reviewed the application and recommends, if Council decides to fill the vacancy by appointment, three changes (1) update date application needs to be submitted to the City Clerk to February 5, 2014, (2) add line for cell phone number, and (3) add line for email address If the Council desires other changes to the application they would also be incorporated into the application Below is a tentative timeline if the vacancy is filled by appointment It does not include any special meeting dates and avoids conducting interviews at the February 25th Council Meeting which will be largely devoted to the Mid Year Budget Ikeview Date Activity January 28 Council approves revisions to the application January 29 A`' kation available at City Clerk's'Office_&:on City's website February 5 Deadline to submit 4ppk6tion to Cit ,Clerktb`` 5 00 pm February 6 A enda` ticket & applications provided to Council Februa `y 11 Interview applicants & make selection during Council Meeting February 28 Swear in new Council Member Either before or during the February 11th Council Meeting the Council would need to determine the order in which the applicants are interviewed The City's past practice has been for the Mayor to thaw names to determine the order of the interviews The applicants adjourned to the Library 'Until each individual was asked to return to the Council Chamber for his or her interview The question asked by the Council at the interview would need to be determined Staff recommends the members of `the Council submit potential interview questions to the City Clerk'by February 51h to be compiled into a single list and provided to the Council on February 6th Staff may also suggest interview questions, depending on how many are received from the Council At the February 11th Council Meeting, after the applicants' have adjourned to the Library, the Council would review 'the list of possible interview questions to decide which questions will be askedandto determine which member of the Council would ask which question After the interview questions have been determined the interviews would begin At the conclusion of the interviews, Council discussion on the appointment would begin The Council would vote on individual applicants until a majority of the Council agree on one who will then fill the vacancy and be sworn into office at the February 281h Council Meeting Packet Pg 194_- `'Tir CITY OF GRAND TERRACE APPLICATION TO SERVE ON THE CITY COUNCIL 6Web C r Please submit completed Application on or before January 4, 2011 at 5 00 p m to Grand Terrace City Hall City Clerk's Department 22795 Barton Road Grand Terrace, CA 92313 or Fax to 909 783-7629 Name Address Number of Years lived in Grand Terrace Home Phone Business Phone Please list work experience for the past ten years Name and location of High School College/University and degree(s) Are you registered to Vote ❑ Yes ❑ No Please state your reasons you want to be a Council Member a Packet P`,g 196 �.� CITY OF GRAND TERRACE G DTS CITY COUNCIL AGENDA o JANUARY 28, 2014 Council Chambers Regular Meeting 6 00 PM I 2 A 3 Grand Terrace Civic Center c 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a request to speak form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at city hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City s website at www cityofgrandterrace org CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance Roll Call 4A'ttendee Name T % � _ } '.`� � Present � Absent ;Late ;�i4rrived Mayor Walt Stanckiewitz ❑ ❑ ❑ Council Member Darcy McNaboe El ElEl Council Member Jackie Mitchell ❑ ❑ ❑ Council Member Sylvia Robles ❑ ❑ I ❑ ITEMS TO DELETE SPECIAL PRESENTATIONS Updates for Legislative Representatives (Federal, State & County) CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion A Waive Full Reading of Full Ordinances on Agenda City of Grand Terrace Page 1 Updated 4/4/2013 1 f 29 AM rr CITY OF GRAND TERRACE �s G T8 i� CITY COUNCIL MINUTES • JANUARY 14, 2014 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center a 22795 Barton Road CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation - Pastor Andy McRae, Azure Hills Seventh-Day Adventist Church Pledge of Allegiance - Led by Mayor Pro Tem Bernardo Sandoval ;Attendee Name T 'j„ ,Arrived: Walt Stanckiewitz Mayor Present Bernardo Sandoval Mayor Pro Tem Present Darcy McNaboe Council Member Present Jackie Mitchell Council Member Absent Sylvia Robles Council Member Present Betsy Adams City Manager Present Jamie Anderson Interim City Clerk Present Sandra Molina Deputy Cow Development Director Present Steve Elam Finance Department Present Cynthia Fortune Finance Manager Present Richard Adams City Attu Present Donny Mahoney San Bernardino County Shenfrs Department Present Man Montes Secretary Present 1 ITEMS TO DELETE 2 SPECIAL PRESENTATIONS A Updates for Legislative Representatives (Federal, State & County) Daniel Enz, Representative for Cheryl Brown Advised Assemblymember Brown will be requesting a meeting with the City regarding Governor Brown's budget'There will be a Small Business Workshop at the Caltrans Building in San Bernardino on January 22nd There will be an art exhibit of African culture in Mexico at the National Orange Show, beginning with a reception on February 1 st from 5 00 to 8 00 p m 3 CONSENT CALENDAR The Consent Calendar was approved with the removal of Item 3L, Check Registers No 12-24-2013 and 01-14-2014 City of Grand Terrace page 1 Updated 4/4/2013 1129 AM Packet P,g 3 3B Minutes Grand Terrace City Council January 14, 2014 Friends of Blue Mountain did not raise enough to buy the proposed acreage, but the deadline was extended to the end of the month and they have received some pledges Jo Stringfield Commented regarding strangers coming to the door at night soliciting and becoming agitated when they are refused She stated there will probably be a lot more incidents Councilmember Robles Stated she has also had someone come to her door wanting to share information regarding receiving funding from the Legislature Stated she didn't know who to call Sheriffs Lt Donny Mahoney Advised that 911 should be called and Deputy will make contact with the individual ,a c 5 COUNCIL REPORTS w Councilmember Darcy McNaboe H Attended the San Bernardino Valley Water District Conference This will be a very dry season but the U District is doing everything they can to ensure they have the proper water charge, and even if they have 0 to buy state water protect water, they have ways to mitigate the cost The Lions Club will be holding a 2 Friends in Sight Clinic on January 18, 2014 from 8 00 am to 3 00 p m Commented on the importance of IL sharing information experiences of events in neighborhoods, making the community safer Expressed o hope that 2014 will be a better year W Councilmember Sylvia Robles Thanked Councilmember McNaboe for bringing up animal shelter issues, noting issues regarding pit bulls need to be addressed She will be attending the League of California Cities Housing, Community and Economic Development Policy Committee Meeting in Sacramento and will report back to the Council Introduced Canan Tasci, Reporter from the Inland Daily Bulletin Mayor Pro Tern Bernardo Sandoval Reported he is resigning from the Council due to his new job venture He is excited about the opportunity, 2 but sad to have to resign c co Mayor Walt Stanckiewitz m Introduced Interim City Clerk Jamie Anderson who will only be here for a short time Attended the Caltrans 1 215 meeting regarding the Barton road Interchange The public comment period has closed H and the EIR will be finalized soon, so hopefully it will stay on schedule for a mid 2015 start +% a c 6 PUBLIC HEARINGS 7 UNFINISHED BUSINESS A Adoption of Resolution Amending Scheduled Expenditure Reductions for Fiscal Year 2013-14 Approve the Resolution Amending Resolution No 2013-26 and deferring expenditure reductions scheduled to take effect on or after December 1, 2013 r City of Grand Terrace Page 3 Updated 41412013 11 29 AM ^+Packet P,g� 5 , �,3yB Minutes Grand Terrace City Council January 14, 2014 Advised the Ad -Hoc Committee consisted of Mayor Walt Stanckiewitz and herself, however the entire Council did interview the candidates City Attorney Adams Stated the contract with details and resume can be obtained via a public records request and advise the names are available on the meeting agendas Kenneth Henderson Introduced himself and advised of his plans for the position 9 CLOSED SESSION A Conference wtih Legal Counsel - Anticipated Litigation - Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) Section 54956 9, One Potential Case m The Council met in Closed Session regarding Conference with Legal Counsel - Anticipated Litigation - Ta Significant exposure to litigation pursuant A� Paragraph (2) of Subdivision (d) Section 54956 9, One w potential case, there was no reportable action taken H C ADJOURN The Council Meeting was adjourned at 7 54 p m 2 The Next Regular City Council Meeting will be held on Tuesday, January 28, 2014 at 6 00 PM Mayor of the City of Grand Terrace City Clerk of the City of Grand Terrace 2 City of Grand Terrace Page 5 Updated 41412013 11 29 AM Packet Pg, 7 M T3�G 1� ` o 4 TE � MEETING DATE AGENDA REPORT January 28, 2014 Council Item TITLE Award Landscape Maintenance Services Agreement PRESENTED BY Matt Wirz, Management Analyst RECOMMENDATION 1 Reject the non -responsive Bid From Cal Dreamscape 2 Award Contract to Ez Sunnyday Landscape, the lowest responsive bidder 3 Approve the attached Professional Services Agreement for Landscape Maintenance with EZ SunnyDay Landscape and authorize the City Manager to sign the Agreement BACKGROUND On December 13, 2011, City Council awarded a Contract for Landscape Maintenance Services for the following locations Richard Rollins Park, Pico Park, T J Austin Park, Gwenn Karger Pocket'Park, Green,Belt, Canal Strip, and the Oriole Slope Since 2009 the City has eliminated three Maintenance Crew positions The two remaining Maintenance employees are assisted by the San Bernardino County's Glen Helen Work Release Program DISCUSSION On September 26, 2013, A Request for Proposals (RFP), for Landscape Maintenance was advertised On October 28, 2013 the responses to the RFP were opened and reviewed The City received eight proposals, of which seven were determined to be responsive to the RFP CoMpkiny Schedule A Schedule B Schedule C Total Commercial Landscape supply $147,222 80 $13,800 00 $12,060 00 $173,222 80 Cal Dreamscape $30,235 00 $2,500 00 $3,500 00 $36,235 00 Manna $44,770 00 $1,656 00 $7,488 00 $53,914 00 EZ SunnyDay Landscape $41,160 00 $4,200 00 '$2,400 00 $47,760 00 Willow Brook $41,636 00 $1,200 00 $5,750 00 $48,586 00 Landscape West $47,944 00 $1,872 00 $7,904 00 $57,720 00 Soholt $77,785 00 $5,210 00 $8,310 00 $91,305 00 VExcel $83,900 00 $7,200 00 $110,080 00 $101,180 00 The RFP specified three separate bid schedules, Schedule A - Locations Richard Rollins Park, Pico Park, T J Austin Park, J ,6 Packet Pig` 8 ' _3 C APPROVALS Matt Wirz Sandra Molina Finance City Attorney Community Development City Manager City Council Completed 01/22/2014 9 02 AM Completed 01/22/2014 9 33 AM Completed 01/22/2014 10 11 AM Completed 01/22/2014 10 27 AM Completed 01/22/2014 10 37 AM Completed 01/22/2014 12 58 PM Pending Packet P`g 10 3Ca inspection in the office of the City Clerk and is referred to and made a part hereof, the wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though fully set forth herein 6 Contract Administration A designee of the City will be appointed to administer this Agreement on behalf of City and shall be referred to herein as Contract Administrator 7 Standard of Performance While performing the Services, Service Provider shall exercise the reasonable Service Provider care and skill customarily exercised by reputable members of Service Provider's profession practicing in the Metropolitan Southern California Area, and shall use reasonable diligence and best judgment while exercising its Service Provider skill and expertise 8 Personnel Service Provider shall furnish all personnel necessary to perform the Services and shall be responsible for their performance and compensation Service Provider recognizes that the qualifications and experience of the personnel to be used are vital to Service Provider and timely completion of the Services The key personnel listed in Exhibit "C" attached hereto and incorporated herein by this reference and assigned to perform portions of the Services shall remain assigned through completion of the Services, unless otherwise mutually agreed by the parties in writing, or caused by hardship or resignation in which case substitutes shall be subject to City approval 9 Assignment and Subcontracting Neither party shall transfer any right, interest, or obligation in or under this Agreement to any other entity without prior written consent of the other party In any event, no assignment shall be made unless the assignee expressly assumes the obligations of assignor under this Agreement, in writing satisfactory to the parties Service Provider shall not subcontract any portion of the work required by this Agreement without prior written approval by the responsible City's Contract Administrator Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 12 Service Provider acknowledges that any transfer of rights may require City Manager and/or City Council approval 10 Independent Contractor In the performance of this Agreement, Service EX Provider, and Service Provider's employees, subcontractors and agents, shall act in an .U) independent capacity as independent contractors, and not as officers or employees of W the City or the City of Grand Terrace Service Provider acknowledges and agrees that "' the City or the City has no obligation to pay or withhold state or federal taxes or to provide workers' compensation or unemployment insurance to Service Provider, or to w Service Provider's employees, subcontractors and agents Service Provider, as an independent contractor, shall be responsible for any and all taxes that apply to Service Provider as an employer a Packet rPg 12 V 12 Insurance 12 1 General Provisions Prior to the City's execution of this Agreement, Service Provider shall provide satisfactory evidence of, and shall thereafter maintain during the term of this Agreement, such insurance policies and coverages in the types, limits, forms and ratings required herein The rating and required insurance policies and coverages may be modified in writing by the City's Risk Manager or City Attorney, or a designee, unless such modification is prohibited by law 12 1 1 Limitations These minimum amounts of coverage shall not constitute any limitation or cap on Service Provider's indemnification obligations under Section 11 hereof 12 1 2 Ratings Any insurance policy or coverage provided by Service Provider or subcontractors as required by this Agreement shall be deemed inadequate and a material breach of this Agreement, unless such policy or coverage is issued by insurance companies authorized to transact insurance business in the State of California with a policy holder's rating of A- or higher and a Financial Class of VII or higher 12 1 3 Cancellation The policies shall not be canceled unless thirty (30) days prior written notification of intended cancellation has been given to City by certified or registered mad, postage prepaid 12 14 Adequacy The City and the City, its officers, employees and agents make no representation that the types or limits of insurance specified to be carried by Service Provider pursuant to this Agreement are adequate to protect Service Provider If Service Provider believes that any required insurance coverage is inadequate, Service Provider will obtain such additional insurance coverage as Service Provider deems adequate, at Service Provider's sole expense 12 2 Workers' Compensation Insurance By executing this Agreement, c Service Provider certifies that Service Provider is aware of and will comply with Section a 3700 of the Labor Code of the State of California requiring every, employer to be insured against liability for workers' compensation, or to undertake self, insurance before J commencing any of the work Service Provider shall carry the insurance or provide for a self-insurance required by California law to protect said Service Provider from claims under the Workers' Compensation Act Prior to City's execution of this Agreement, d Service Provider shall file with City either (1) a certificate of insurance showing that such = insurance is in effect, or that Service Provider is self -insured for such coverage, or (2) a certified statement that Service Provider has no employees; and acknowledging that if a Service Provider does employ any person, the necessary certificate of insurance will 4 rPacket YP,g� 1,4 minimum amount of $1,000,000 to protect the City from claims resulting from the Service Provider's activities 125 Subcontractors' Insurance Service Provider shall require all of its subcontractors to carry insurance, in an amount sufficient to cover the risk of injury,4. damage or loss that may be caused by the subcontractors' scope of work and activities d provided in furtherance of this Agreement, including, but without limitation, the following coverages Workers Compensation, Commercial General Liability, Errors and a Omissions, and Automobile Lability Upon City's request, Service Provider shall provide City with satisfactory evidence that subcontractors have obtained insurance policies and coverages required by this section y d 13 Business Tax Service Provider understands that the Services performed under this Agreement constitutes doing business in the City of Grand Terrace, and a Service Provider agrees that Service Provider will register for and pay a business tax pursuant to Chapter 5 04 of the Grand Terrace Municipal Code and keep such tax certificate current during the term of this Agreement 14, Time of Essence Time is of the essence for each and every provision of c this Agreement 15 City's Right to Employ Other Service Providers City reserves the right to employ other Service Providers in connection with the Services 16 Accounting Records Service Provider shall maintain complete and accurate records with respect to costs incurred under this Agreement All such records shall be clearly identifiable Service Provider shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement Service Provider shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement 17 Conflict of Interest Service Provider, for itself and on behalf of the individuals listed in Exhibit "C", represents and warrants that by the execution of this Agreement, they have no interest, present or contemplated, in the Services affected by the above -described Services Service Provider further warrants that neither Service Provider, nor the individuals listed in Exhibit "C" have any real property, business interests or income interests that will be affected by this Service or, alternatively, that Service Provider will file with the City an affidavit disclosing any such interest 18 Solicitation Service Provider warrants that Service Provider has not employed or retained any person or City to solicit or secure this Agreement, nor has it entered into any agreement or understanding for a commission; percentage, brokerage, or contingent fee to be paid to secure this Agreement 1=or breach of this warranty, City �Packet�Pg_t16 ,3Ca� whether such amount is owed to the City and/or the City, City will hold such disputed amount until either the appropriate appeal process has been completed or until the dispute has been resolved 23 Successors and Assigns This Agreement shall be binding upon City and its successors and assigns, and upon Service Provider and its permitted successors and assigns, and shall not be assigned by Service Provider, either in whole or in part, except as otherwise provided in paragraph 9 of this Agreement 24 Venue and Attorneys' Fees Any action at law or in equity brought by either of the parties hereto for the purpose of enforcing a right or rights provided for by this Agreement shall be tried in a court of competent jurisdiction in the County of San Bernardino, State of California, and the parties hereby waive all, provisions of law providing for a change of venue in such proceedings to any other county In the event either party hereto shall bring suit to enforce any term of this Agreement or to recover any damages for and on account of the breach of any term or condition of this Agreement, it is mutually agreed that the prevailing party in such action shall recover all costs thereof, including reasonable attorneys' fees, to be set by the court in such action 25 1 Nondiscrimination During Service Provider's performance of this Agreement, Service Provider shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age, physical disability, mental disability, medical condition, including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sex, or sexual orientation, in the selection and retention of employees and subcontractors and the procurement of materials and equipment, except as provided in Section 12940 of the California Government Code Further, Service Provider agrees to conform to the requirements of the Americans with Disabilities Act in the performance of this Agreement 26 Severability Each provision, term, condition, covenant and/or restriction, in whole and in part, of this Agreement shall be considered severable In the event any provision, term, condition, covenant and/or restriction, in whole and/or in part, of this Agreement is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Agreement and shall not affect any other provision, term, condition, covenant and/or restriction of this Agreement, and the remainder of the Agreement shall continue in full force and effect 27 Authority The individuals executing this Agreement and the instruments referenced herein on behalf of Service Provider each represent and warrant that they a have the legal power, right and actual authority to bind Service Provider to the terms and conditions hereof and thereof d 8 s 28 Entire Agreement This Agreement constitutes the final, complete, and exclusive statement of the terms of the agreement between the parties pertaining to the a subject matter of this Agreement, and supersedes all prior and contemporaneous ,Packet'Pg 18 IN WITNESS WHEREOF City and Service Provider have caused this Agreement to be duly executed the day and year first above written THE CITY OF GRAND TERRACE, A public body M Attest Ken Henderson Interim City Manager Janet M Anderson City Clerk APPROVED AS TO FORM �Y By Richard Adams City Attorney EZ SunnyDay Landscape is Jackie Zecena [Printed Name] Owner [Title] 10 Location # 7 Oriole Slope — Approximately 25,000 sq/ft Task # 1 * Full Service (Planters, Ground Cover, and Shrubs) Location #8 Baseball Field — Approximately 48,500 sq/ft Task #1* Mow and Weed Eat** y Location #9 Right of Way, Mt -Vernon Ave from Main St to Barton Road — Approximately 1 Mile Both sides of roadway Task #1 * Weed Abatement and Spray roundup Location #10 Right of Way, Barton Road from Palm Ave to Victoria — Approximately 5 Mile (See Map) Task #1* Weed Abatement and Spray roundup Location #11 Right of Way, Main Street from Michigan St to Mt Vernon Ave — Approximately 5 Miles North side of street only Task #1 * Weed Abatement and Spray roundup Location #12 Canal Street from Newport Avenue to Mt Vernon ROW Drainage ditch — Approximately 4 Miles West side of street only Task #1 * Weed Abatement and Spray roundup, clear v ditch Location #13 Taylor Street/ High school Riprap Drainage ditch — Approximately 25,000 sq/ft (See Map) Task #1 * Weed Abatement and Spray roundup Location #14 Orange Grove Parkway — Approximately 30,000 sq/ft Task # 1 * Pull Weeds by Hand Location #15 Grand Terrace Fitness Park — Approximately 115,000 sq/ft Task # 1 * Pull Weeds by Hand 12 ' r Pa`_cket Pg 22 �3Ca EXHIBIT "B" COMPENSATION Landscape Maintenance for City of Grand Terrace will be conducted per the specifications and the prices below We further agree to provide all services as required in the specifications and instructions listed below The specified tasks for each location shall be completed as agreed upon Location LOCATION TASK Frequency UNIT ANNUAL PRICE IN TOTAL No WORDS ANNUAL COST Task # 1 * Full Service Three Thousand Six Richard Rollins Park (Planters,,Ground Once Month Hundred Dollars $3 600 00 1 approximately 134,000 Cover and Shrubs sq/ft Task # 2* Seven Thousand Six Mow and Weed Eat** Once Week Hundred Eighty $7,680 00 Dollars Task # I* Full Service Two Thousand Four Pico Park approximately (Planters Ground Once Month Hundred Dollars $2,400 00 2 110 000 sq/ft Cover and Shrubs Task # 2* Five Thousand Two Mow and Weed Eat** Once Week Hundred Eighty $5,280 00 Dollars Task # I* Full Service One Thousand Five T J Austin Park (Planters Ground Once Month Hundred Dollars $1,500 00 3 approximately 60,000 Cover, and Shrubs sq/ft Task # 2* Three Thousand Six Mow and Weed Eat** Once Week Hundred Dollars $3 600 00 Task # 1* Full Service Four Hundred Eighty Gwenn Karger Pocket (Planters, Ground Once Month Dollars $480 00 4 Park approximately Cover and Shrubs 5 000 sq/ft Task # 2* Two Hundred Forty Mow and Weed Eat** Once Week Dollars $240 00 Task # 1* Full Service One Thousand Two Green Belt (Planters, Ground Once Month Hundred Dollars $1 200 00 5 approximately 90,000 Cover and Shrubs sq/ft Task # 2* Five Thousand Four Mow and Weed Eat** Once Week Hundred Dollars $5 400 00 Canal Strip Task # 1 * One Thousand Nine 6 approximately 25,000 Mow and Weed Eat** Once Week Hundred Twenty $1,920 00 s /ft Dollars Oriole Slope Task # 1* Full Service Nine Hundred Sixty 7 approximately 25,000 (Planters, Ground Once Month Dollars $960 00 s /ft Cover and Shrubs 8 Baseball Field Task # 1* Once Week Three Thousand approximately 48,500 Mow and Weed Eat** Sixty Dollars $3,060 00 s /ft 9 Right of Way, Mt Task #1 * Once Quarter Seven Hundred Fifty Vernon from Main to Weed Abatement and Dollars $750 00 Barton — Approximately Spray roundup 1 Mile Both sides of road 10 Right of Way Barton Task #1* Once Quarter Seven Hundred Fifty from Palm to Victoria — Weed Abatement and Dollars $750 00 Approximately 5 Mile Spray roundup See Ma 11 Right of Way, Main from Task #1* Once Quarter Three Hundred Michigan to Mt Vernon Weed Abatement and Dollars $300 00 —Approximately 5 Miles Spray roundup North side st only 14 Packet Pg 24 3Ca Jacky Zecena Owner (909) 875-2024 ersunnyday@hotmail com -. Chaid Zecena Owner/ Account Manager (909) 875-2024 ersunnyday@hotmail com EXHIBIT "C" KEY PERSONNEL 16 im G �3 D 0 4 D TE MEETING DATE TITLE PRESENTED BY AGENDA REPORT January 28, 2014 Council Item Approval of Notice of Completion for DeBerry Street Pavement Rehabilitation Project Matt Wirz, Management Analyst RECOMMENDATION Approve the Notice of Completion for the DeBerry Street Pavement Rehabilitation Project and direct the City Clerk's office to record the Notice of Completion with the San Bernardino Countv Recorder's Office BACKGROUND The DeBerry Street Pavement Rehabilitation Project is part of the Measure "I" Five -Year Capital Improvement Plan (CIP) Roadways in need of repairs are chosen by each jurisdiction using funds set aside through a one-half of one -percent retail transaction and use taxes in the incorporated and unincorporated areas of the County of San Bernardino The City of Grand Terrace set aside specific street maintenance projects for Fiscal Years 2012-2017 The DeBerry Street Pavement Rehabilitation Project was advertised for bids in early July, 2013 On October 8, 2013, the City Council approved a Contract agreement for $285,000 and $28,500 in contingency funds for the project A total of $313,500 of Measure "I" funds were allocated to project Account No 46-300-20, which included the $28,500 in contingency funds referred to above DISCUSSION The DeBerry Street Pavement Rehabilitation Project was completed on January 9, 2014 The project billing total came to $213,816 64, less the $10,690 83 retention After meeting with the Contractor and City Engineer, City staff determined the leveling course material was not needed for DeBerry street That decision resulted in cost savings to the project ' The City's Contract inspector verified completion of the project, and a Notice of Completion must be filed with San Bernardino County Recorder's Office FISCAL IMPACT A total of $313,500 in Measure "I" funds was appropriated to Account No 46-300-20 Any savings in the total cost will go back into the Measure I fund balance for any Measure I determined project _ _P--ticket Pg 27'� .} s it � �;' ;�j 3t=.�"S.,✓� � n� � A5'�w i ••�''L�,---... kECORD>:NG %RFQf3ESTED 1Y•:; k�.� kt�"ti - 2� '2 4,r v9 f a " J' Ci�Y OFRAN6 ItiliiEll RJ SCO41 Rt)ED MAIL '1?O • art n CYTtf C�Fa;GRA1JDERP4CI3 r22U*-&bART6N GRND R�'ERIICE t CA 9 2 P 13 - ATTE14T OId t r $" .3a. ��vu� " » psi b. x to � „y.✓r 5 .,r SSPACE ABO'V tiT t'lilI140F01��B�CQRI31 i I3SE No, Recp d)-r^g eFe�" (� - r S 3�r1e Pear 5ed, -6103- �9\.1,z Il 1=a' O� ;� ,OW } , r r Xol;cepsrtsuant to Crvil Code bectton 3493. must bb filedivahm 14Ad y g ier;cbtnplett3it Kogce is -hereby �rven that 1 ' "Thq tutdersiped rs owner or corp6rate officer of the owner of li}earitetest_or"�stete s'feteii 6�low irk thh property hergtna{ et u desprtbed, w, � o 2 lnG bllnaule of the owner .rs Ca.4 t of r_�anA- me,•.-��P _ � � c 3 ,r'r'^ - o 3; T6 foil addtm of the owner is 22798 Barton Road- Graricj '! erra, q, ?Ca ,92313, � 4,16'tOture if the interest ai estate of the owner is; do fee m , tY n'v..yt i� " if,. d (Tf other,than feo, atnke In P �anciinsert, for oxarnplet puihaser underogtrac�t Vo€ purotinse, or lease E f m 5. The frail names and fu¢ s¢dresses of aftrpersods, itarty, iarho hotd jtld wjih the�itnde�stgned as 3omtt nptk zn common are a RAmas A1�DR9ssEs t,°' ; fy m r y d ^��{' (�} ^ � - sy„�' ✓. ! YMh y ski, m 4 ht' i1�...1� x"'+'r^-� 3�!-r 1Y'1j9��L 014�, 6. A wo*'of itnp fovemCnl of the pyopCEtfy hewem �ltor dascr�bed W}i coht�teied onr n� �' DeBe Street RehabilitAtiisn from M�t~iiiga>► St i;o Eadt,End �- r� ,^- i, the contrtfctor.'tf arty, fos `such W4rkyaFimpioveinyp wa�"s�`�'1'I `�;meriga P,`spit"alt ,Y CL d ti ,(Ifno caitrrtotor far work of,i'mprovements as dhvhale, trlsert=ino a"� (' YY r x~y r$ (L�S a"aP CorttrnCt)' ; �' O $' Tbdpig+oFty�odrvkra said Work of Improve ma(tt was,cogtplofad:ts in ttietCiCyof 1 ?aa� ce , w i:, o Cowtl}k'cf'4,� RPTB,riinb , State, of'cahfornrnK s`dd§cnBe Yes follower -* ; - I' o ` r+a; De�drry Street liehkl ;;LlAair�oji fram rfifa�c g_an `St r rto," h� Eat ni v of 'tIDO13er_=Y..St-k0et} _2 r r "- 9, Thestreet-address of said propertl as ''f`Tona' (Tf no sift et vc1diess has beep UrwxatlM ;fIm t Patd' 0 fif R O 14 _ 1 r o S 3 ln.v �. e 5I nature of o ei or tortiarate officer oC osvn r - natned ttt}patltgra h 2 of htdageni d � +.` .,gam.. oy _... a � 4 + r .ti 4 Z Mr �+5,x-' e at''S� •• S J •-bsrT^ �-'�')a� vr�'-''�`"F'�.�'7ts�'�, ys u,�y ? r MaAagefr 6f Q I, tho undersigned, say, �,am the - the tieclarepi of the forcgerm notice of comptot on, { �Prestdcgt`oi; 'Managef of`, "O`wntsr sik''°, etc �- (` , r I bop lead sajd noti o lwtnplettotn mid know the coatantalb64)f,"then sagid"rs tto0 afrnO omit h tS lOa0, 1 deei re iadei e Laity ofiP�ry the? lbo ro y tng l itite nnil cerrect, 's Baecu,ted as , P_,2DJ 9_r at :drlan8= Terrace w �_ ca,6A rota t (Date o'f signature) n `� 'mot` M �Cl; Where rii$nedj-= r TITLE PRESENTED BY AGENDA REPORT January 28, 2014 Council & Successor Agency Item Adoption of Resolutions Updating Bank and Investment Account Signature Authority Steve Elam, Finance Department RECOMMENDATION Adopt the attached Resolutions updating the Bank and Investment Account signature authonty BACKGROUND The City must update bank and investment account signature authorizations on file with the various financial institutions that hold City and Successor Agency funds as personnel and organizational changes occur DISCUSSION With the recent organizational changes that became effective January 14, 2014, it is necessary to update the signature authority on all City and Successor Agency bank and investment accounts Resolutions have been prepared for the various banking and investment accounts to implement the changes in signature authority Previous signature authority Resolutions also included the City Clerk as an authorized signer With the vacancy that currently exists in this position, it has been deleted as an authorized signer in the various Resolutions Once the position is filled, consideration will be given to updating the Resolutions to add back this position ` FISCAL IMPACT There is no fiscal impact associated with adopting the attached Resolutions ATTACHMENTS • Bank of Amenca_City • Bank of America —SA • BBVA Bancomer • CAMP • First Financial Equity • LAIF_City • LAI F_SA • US Bank —Safekeeping Packet 0g 30� RESOLUTION NO 2014- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AUTHORIZING SIGNERS FOR BANK OF AMERICA BANK ACCOUNTS WHEREAS, the City of Grand Terrace is a municipal corporation established under the laws of the State of California, and r WHEREAS, Bank of America is a federally chartered bank under the laws of the United States, and WHEREAS, the City of Grand Terrace needs to update its signature card(s) periodically with Bank of America due to changes in City staff or changes in staff duties, and WHEREAS, the City Council designates the Interim City Manager, Finance Director and Principal -Accountant as authorized signers on Bank of America bank accounts, and WHEREAS, Bank of America requires the City to adopt a corporate resolution and authorization to designate authorized signers on bank accounts, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY RESOLVES THE FOLLOWING Section 1 - All previous resolutions of designated authorized signers for the City of Grand Terrace with Bank of America are hereby revoked Section 2 - Authorized account signers on Bank of America accounts are as follows Position Interim City Manager Finance Director Principal Accountant Individual Name Kenneth J Henderson Cynthia A Fortune Domilena R Gonzales Section 3 - Any one of the individuals named as an authorized signer acting on behalf of the City of Grand Terrace is authorized to execute documents on behalf of the City Section 4 - Any two of the individuals named as authorized signers acting on behalf of the City of Grand Terrace are authorized to sign checks on behalf of the City Packet Pg_ 32, RESOLUTION NO 2014- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY, AUTHORIZING SIGNERS FOR THE BANK OF AMERICA BANK ACCOUNT FOR THE SUCCESSOR AGENCY OF GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY 1 WHEREAS, the Successor Agency of the Grand Terrace Community Redevelopment Agency ("Successor Agency") is a public agency established under the laws of the State of California, and WHEREAS, Bank of America is a federally chartered bank under the laws of the United States, and WHEREAS, the Board of Directors of the Successor Agency desires to establish a separate bank account for funds of the Successor Agency of the Grand Terrace Community Redevelopment Agency, and WHEREAS, the Board of Directors of the Successor Agency designates the Interim Agency Director, Agency Finance Director and Agency Principal Accountant as authorized signers on the Bank of America bank accounts, and WHEREAS, Bank of America requires the Successor Agency to adopt a corporate resolution and authorization to designate authorized signers on bank accounts, THEREFORE, THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY HEREBY RESOLVES THE FOLLOWING Section 1 - All previous resolutions of designated authorized signers with Bank of America are hereby revoked Section 2 — Authorized account signers on Bank of America accounts are as follows Position Individual Name Inteiiim Agency Director Kenneth J Henderson Agency Finance Director Cynthia A Fortune Agency Principal Accountant Domilena R Gonzales Section 3 - Any one of the individuals named as an authorized signer acting on behalf of the Successor Agency, is authorized to execute documents on behalf of the City Packet Pg� 34Y 01 RESOLUTION NO 2014- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AUTHORIZING SIGNER FOR BBVA BANCOMER, USA BANK ACCOUNT WHEREAS, the City of Grand Terrace is a municipal corporation established under the laws of the State of California, and WHEREAS, the BBVA Bancomer USA is a federally chartered bank under the laws of the United States, and WHEREAS, the City of Grand Terrace needs to update its deposit agreement and signature card with BBVA Bancomer USA, and WHEREAS, the City designates the Interim City Manager, Finance Director and Principal Accountant as authorized signers on the BBVA Bancomer USA bank accounts, and WHEREAS BBVA Bancomer USA requires the City to adopt a corporate resolution and authorization to designate authorized signers on bank accounts, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY RESOLVES THE FOLLOWING Section 1 - All previous resolutions of designated authorized signers with BBVA Bancomer USA are hereby revoked Section 2 - Authorized signers on BBVA Bancomer USA accounts are as follows Position Interim City Manager Finance Director Principal Accountant Individual Name Kenneth J Henderson Cynthia A Fortune Domdena R Gonzales Section 3 - Any one of the individuals named as authorized signers acting on behalf of the City of Grand Terrace is authorized to execute documents on behalf of the City Section 4 - Authorized amount of investment is $250,000 or the federally insured limit which ever is less Section 5 - Interest payments, withdrawals and matured investments may only to transferred or paid to bank accounts in the name of the City of Grand Terrace c d E s E. Padket Pg 36 RESOLUTION NO.2014- A RESOLUTION OF ,THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AUTHORIZING SIGNERS FOR CALIFORNIA ASSET MANAGEMENT PROGRAM WHEREAS, the City of Grand Terrace is a municipal corporation established under the laws of the State of California, and WHEREAS, the California Asset Management Trust was established pursuant to and in accordance with Joint Powers Exercise of Powers Act, by a Declaration of Trust, made as of December 15, 1989 and as subsequently amended, as a vehicle for public agencies to jointly exercise their common power to invest bond proceeds and other funds, and WHEREAS, the California Asset Management Program is an authorized investment under the investment policy of the City and under Government Code Section 53600, and WHEREAS, the City of Grand Terrace periodically needs to update its authorized signers with the California Asset Management Program, and WHEREAS, authorized signers will have the authority to deposit and withdraw funds with the California Asset Management Program on behalf of the City, and WHEREAS, deposits and withdrawals may only come from designated, authorized City operating and City investment accounts, and WHEREAS, California Asset Management Program requires the City to adopt a resolution to change authorized signers on the account, and M THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY RESOLVES THE FOLLOWING Section 1 - All previous resolutions of designated authorized signers with the California Asset Management Program are hereby revoked Section 2 - Authorized signers on the California Asset Management Program account are as follows Position Interim City Manager Finance Director Principal Accountant Individual Name Kenneth J Henderson Cynthia A Fortune Domilena R Gonzales Packet 'P'% A8 RESOLUTION NO 2014- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AUTHORIZING SIGNER FOR FIRST FINANCIAL EQUITY ACCOUNTS WHEREAS, the City of Grand Terrace is a municipal corporation established under the laws of the State of California, and WHEREAS, the First Financial Equity is a brokerage firm under the laws of the United States, and WHEREAS, the City of Grand Terrace needs to update its deposit agreement and signature card with First Financial Equity Money Market Fund, and WHEREAS, the City designates the Interim City Manager, Finance Director and Principal Accountant as authorized signers on all accounts held with First Financial Equity and the First Financial Equity Money Market Fund, and WHEREAS First Financial Equity requires the City to adopt a corporate resolution and authorization to designate authorized signers on all accounts, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY RESOLVES THE FOLLOWING Section 1 - All previous resolutions of designated authorized signers with First Financial Equity are hereby revoked Section 2 - Authorized signers on First Financial Equity accounts are as follows Positron Interim City Manager Finance Director Principal Accountant Individual Name Kenneth J Henderson Cynthia A Fortune Domilena R Gonzales Section 3 - Any one of the individuals named as authorized signers acting on behalf of the City of Grand Terrace is authorized to execute documents on behalf of the City Section 4 - Interest payments, withdrawals and matured investments may only to transferred or paid to bank accounts in the name of the City of Grand Terrace PASSED, APPROVEDAND ADOPTED this 28th day of January, 2014 3,Ef RESOLUTION NO 2014- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AUTHORIZING SIGNERS FOR THE LOCAL AGENCY INVESTMENT FUND WHEREAS, the City of Grand Terrace (City) is a municipal corporation ` established under the laws of the State of California, and WHEREAS, the Local Agency Investment Fund was established by Chapter 730, Statutes of 1976 This fund enables local government agencies or trustees to remit surplus funds, not needed for immediate expenditures, to the State Treasurer for the purpose of investment on behalf of the agency The State Treasurer will invest such funds as part of a pooled money investment account in order to derive the maximum rate of return possible, and WHEREAS, the Local Agency Investment Fund is an authorized investment under the investment policy of the City and under Government Code Section 53600, and WHEREAS, the City periodically needs to update its authorized signers with the Local Agency Investment Fund; and WHEREAS, authorized signers will have the authority to deposit and withdraw funds with the Local Agency Investment Fund on behalf of the City, and WHEREAS, deposits may only come from and withdrawals may only be made to designated, authorized signers on the account NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER a� AS FOLLOWS Section 1 All previous resolutions of designated authorized signers with the d Local Agency Investment Fund are hereby revoked Section 2 The following officers or their successors in,office shall be authorized a signers on the Local Agency Investment Fund account Position Interim City Manager Finance Director Principal Accountant Individual Name Kenneth J Henderson Cynthia A Fortune Domilena R Gonzales ' !Packet Pg; 42 RESOLUTION NO 2014- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY OF THE CITY OF' GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY, AUTHORIZING SIGNERS FOR THE LOCAL AGENCY INVESTMENT FUND WHEREAS, the Successor Agency of the Grand Terrace Community Redevelopment Agency is a public agency established under the laws of the State of California, and WHEREAS, the Local Agency Investment Fund was established by Chapter 730, Statutes of 1976 This fund enables local government agencies or trustees to remit surplus funds, not needed for immediate expenditures, to the State Treasurer for the purpose of investment on behalf of the agency The State Treasurer will invest such funds as part of a pooled money investment account in order to derive the maximum rate of return possible, and WHEREAS, the Local Agency Investment Fund is an authorized investment under the investment policy of the City and under Government Code Section 53600, and WHEREAS, on January 30, 2012, the City Council elected, by Resolution 2012- 08, to authorize the Successor Agency to the former Grand Terrace Community Redevelopment Agency (Successor Agency), to invest in the Local Agency Investment Fund in accordance with the provisions of Section 16429 1 of the Government Code and approved a list of authorized signers to the account, and WHEREAS, the Successor Agency periodically needs to update its authorized signers with the Local Agency Investment Fund, and WHEREAS, authorized signers will have the authority to deposit and withdraw funds with the Local Agency Investment Fund on behalf of the Successor Agency, and WHEREAS, deposits may only come from and withdrawals may only be made to designated, authorized signers on the account NOW, , THEREFORE, THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY OF THE FORMER GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS Section 1 All previous resolutions of -designated authorized signers with the Local Agency Investment Fund are hereby revoked Section 2 The following officers or their successors in office shall be authorized signers on the Local Agency Investment Fund account Packet' 444 RESOLUTION NO 2014- Page 3 I, , Agency Secretary to the Successor Agency, do hereby certify that Resolution No was introduced and adopted at a regular meeting of the Board of Directors of the Successor Agency held on the 28th day of January, 2014, by the following vote AYES NOES. ABSENT ABSTAIN Agency Secretary Approved as to form Agency Council 3Eh� RESOLUTION NO 2014- Page 2 PASSED, APPROVED AND ADOPTED this 281h day of January, 2014 ATTEST - City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace I, , City Clerk of the City of Grand Terrace, do hereby certify that Resolution No was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace, on the 28th day of January, 2014, by the following vote AYES NOES ABSENT ABSTAIN City Clerk Approved as to form City Attorney Packet Pg 48 M 3 F� o ally MEETING DATE AGENDA REPORT January 28, 2014 Council & Successor Agency Item TITLE Approval of Check Register No 01-28-2014 PRESENTED BY Cynthia Fortune, Finance Manager RECOMMENDATION Approve Attached Check Register for January 28, 2014, as submitted, which includes the Check Register Account Index and Voucher Listings for Fiscal Year 2013-14 BACKGROUND The Check Register for January 28, 2014 is presented in accordance with Government Code §37202 and is hereby submitted for the City Council's approval The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and CRA Successor Agency Expenditure account number formats are XX-XXX-XXX [Fund - Department -Account] Expenditures may be made from trust/adency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact A total of $519,914 30 in accounts payable checks were issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached check register New vendors Check payee Description Amount No No New Vendors Payments larger than $10,000 Check payee Description Amount No. 70000 Wdldan Financial December Finance Department Services $18,900 00 Services 70004 CalPERS 457 457 Contributions for Payroll Period $13,176 01 Plan ending 12/20/2013 70017 So Cal Edison December Energy Usage $11,285 48 Company 70020 All American Asphalt DeBerry Street Rehabilitation Project $192,434 98 San Bernardino - 70045 Valley Municipal Settlement & Release Payment #3 $234,516 92 Water District Packet Pg. 49 City of Grand Terrace Check Register Index FD No Fund -Name 09 CHILD CARE FUND 10 GENERALFUND 11 STREET FUND 12 STORM DRAIN FUND 13 PARK FUND 14 AB 3229 COPS FUND 15 AIR QUALITY IMPROVEMENT FUND 16 GAS TAX FUND 17 TRAFFIC SAFETY FUND/ TDA FUND 19 FACILITIES DEVELOPMENT FUND 20 MEASUREIFUND 21 WASTE WATER DISPOSAL FUND 22 COMMUNITY DEV BLOCK GRANT 26 LSCPG/ LGHTG ASSESSMENT DIST 44 BIKE LANE CAPITAL FUND 46 STREET IMPROVEMENT PROJECTS 47 BARTON RD BRIDGE PROJECT 48 CAPITAL PROJECTS FUND 32 CRA-CAPITAL PROJECTS FUND 33 CRA-DEBT SERVICE FUND 34 CRA-LOW & MOD HOUSING A No Department Name/Cost Center 110 CITY COUNCIL 120 CITY MANAGER 125 CITY CLERK 140 FINANCE 160 CITY ATTORNEY 172 BUILDING & SAFETY 175 PUBLIC WORKS 180 COMMUNITY EVENTS 185 RENTAL INSPECTION PROGRAM 187 ENFORCEMENT PROGRAM 190 GENERAL GOVERNMENT (NON-DEPT) 195 FACILITIES MAINTENANCE 370 COMMUNITY & ECONOMIC DEV 380 MGT INFORMATION SYSTEMS 410 LAW ENFORCEMENT 430 RECREATION SERVICES 440 CHILD CARE 450 PARKS MAINTENANCE 510 STREET & SIGNAL LIGHTING 600 WEST SIDE PARK 601 TRACT 14471 PICO & ORIOLE 602 FORREST CITY PHASE II 631 STORM DRAIN MAINTENANCE 801 PLANNING COMMISSION 802 CRIME PREVENTION UNIT 804 HISTORICAL& CULTURAL COMM 805 SENIOR CITIZENS PROGRAM 807 PARKS & REC COMMITTEE 808 EMERGENCY OPERATIONS PROG Acct No General Account Numbers 110 SALARIES/WAGES 139 EMPLOYEES' BENEFIT PLAN 140 RETIREMENT 142 HEALTH/LIFE INSURANCE 143 WORKERS' COMPENSATION 138/141 MEDICARE / SUI 210 OFFICE EXPENSE 218-219 NON -CAPITAL FURN/SMALL TOOLS 220 SPECIAL DEPARTMENTAL EXP 230 ADVERTISING 235 COMMUNICATIONS 238-239 UTILITIES 240-242 RENTS & LEASES 245-246 MAINT BLDG GRNDS EQUIPMNT 250-251 PROFESSIONAL SERVICES 255-256 CONTRACTUAL SERVICES 260 INSURANCE & SURETY BONDS 265 MEMBERSHIPS & DUES 268 TRAINING 270 TRAVEL/CONFERENCES/MTGS 272 FUEL & VEHICLE MAINTENANCE 570 WASTEWATER TREATMENT 33-300 DEBT SERVICE 7XX FACILITIES IMPRV (NO CIP) 700 COMPUTER -RELATED 701 VEHICLES & EQUIPMENT Attachment Check Register Account Index (Check Register No 01-28-2014) 3'Flb ` 1 vchlist Voucher List Page 2 01/22/2014 3 29 16PM CITY OF GRAND TERRACE Bank code bola Voucher Date Vendor Invoice Description/Account Amount 70008 1/14/2014 010164 GREAT -WEST (Continued) 10-022-64-00 73379 c Total 73379 N 00 N 70009 1/14/2014 011206 MIDAMERICA ADMIN & RETIRE PR End 12/20/13 Contributions for PR End 12/20/13 10-022-68-00 18914 Total 1Et914 Z 70010 1/14/2014 010164 GREAT -WEST PR End 12/20/13 Loans for PR End 12/20/2013 L 10-022-64-00 73379 T Total 73379 70011 1/14/2014 010164 GREAT -WEST PR End 12/6/13 Loans for PR End 12/6/13 10-022-64-00 73379 .mac Total 73379 V et 70012 1/14/2014 011296 CALPERS 457 PLAN PR End 1216/13 457 Contributions for PR End 12/6/13 0 10-022-63-00 1 90998 N Total 1,90998 N 70013 1/15/2014 010218 CHEVRON & TEXACO CARD SERVICES 40153057 DECEMBER VEHICLE FUEL o 10-175-272-000-000 6107 N 09-440-272-000-000 11053 'a Total 17160 70014 1/15/2014 010664 SHELL FLEET MANAGEMENT 8000209687401 DEC/JAN VEHICLE FUEL d 10-175-272-000-000 18413 V 16-900-220-000-000 1140 w Total 19553 70015 1/15/2014 001213 AT & T DEC13/JAN14 DEC/JAN PHONE & INTERNET SRVS 10-190-235-000-000 1,13270 ca 10-450-235-000-000 8487 Q 09-440-235-000-000 75958 10-805-235-000-000 34870 Total 2,32585 70016 1/15/2014 003210 HOME DEPOT CREDIT SERVICE 60353225002336E SUPPLIES FOR CITY HALL, PARKS & CHILD CA Page 2 IP,acket,Pg 53 1 vchlist Voucher Lls`t Page 4 01/22/2014 3 29 16PM CITY OF GRAND TERRACE Bank code Voucher bofa Date Vendor Invoice Description/Account Amount 70021 1/28/2014 011213 BLACK & VEATCH CORP (Continued) Total 27000 d 70022 1/28/2014 011259 CALIFORNIA CHAMBER OF COMMERCE 10768938 2014 Labor Law Posters N 10-120-210-000-000 _ 196 29 N Total 19629 e . Co 70023 1/28/2014 010867 CHAMPION FIRE SYSTEMS INC 30889 3RD QTR SMOKE DETECTOR MONITORING o 10-195-246-000-000 14400 Z Total 144100 G, N_ 70024 1/28/2014 011031 CINTAS CORPORATION #150 150206125 CHILD CARE BATHROOM SUPPLIES m 09-440-228-000-000 4377 Total 4377 v a� 70025 1/28/2014 011166 CORNERSTONE RECORDS MANAGEMENT 0218612 DECEMBER ARCHIVE TAPE STORAGE 0 10-140-250-000-000 5665 1,0-380-250-000-000 5665 Co Total 111330 00 N 70026 1/28/2014 001662 CSMFO 51177 2014 Membership Renewal-C Fortune _ 10-140-265-000-000 11000 0 Total 110 00 y- 70027 1/28/2014 001950 DATA QUICK B1-2242287 December Subscription Seances a)- 10-370-250-000-000 8700 10-380-250-000-000 4350 Total 13050 V 70028 1/28/2014 001942 DATA TICKET INC 50828 NOVEMBER PARKING CITATION PROCESSING SRV = 10440-255-000-000 10000 Total 10000 v 70029 1/28/2014 002082 DISCOUNT SCHOOL SUPPLY D18604800002 CLASSROOM SUPPLIES FOR ALL PROGRAMS Q 09-440-223-000-000 40251 Total 40251 70030 1/28/2014 011061 EZ SUNNYDAY LANDSCAPE 4673 December Monthly Park Maintenance 10-450-255-000-000 3,47500 Page 4 P,#kettP,§, z55) vchlist 01/22/2014 3 29 16PM Bank code bofa Voucher Date Vendor 70038 1/28/2014 005400 OFFICE DEPOT 70039 1/28/2014 005688 PROTECTION ONE r 70040 1/28/2014 011199 PRUDENTIAL MUNICIPAL POOL 70041 1/28/2014 005702 PUBLIC EMPLOYEES' RETIREMENT Voucher List CITY OF GRAND TERRACE j Page 6 Invoice Description/Account Amount (Continued) ^ 688757704001 OFFICE SUPPLIES 0 09-440-210-000-000 2244 688764907001 OFFICE SUPPLIES 00 N 09-440-210-000-000 6478 c 690984339001 Office Supplies p 10-140-210-000-000 5990 Z Total 34487 T 2588440 3RD QTR ALARM MONITORING -CITY HALL 10-195-247-000-000 10920 W 3020955 3RD QTR ALARM MONITORING -OLD B&S v 10-195-247-000-000 12183 as 31891344 3RD QTR ALARM MONITORING SERVICES V 10-195-247-000-000 14039 Total 37142 0 N Jan 2014 Jan EAP, Life AD&D DepCare,STD & LTD ao N 10-022-66-00 72590 r 09-440-142-000-000 CD 11164 10-120-142-000-000 1960 10-125-142-000-000 753171 10-140-142-000-000 514 a) 10-172-142-000-000 663 10-175-142-000-000 733 10-185-142-000-000 1233 V 10-370-142-000-000 1360 w 10-380-142-000-000 900 10-450-142-000-000 338 E 10-625-142-000-000 238 16-175-142-000-000 967 21-175-142-000-000 4 85 B 21=625-142-000-000 102 32-200-142.000-000 2226 Total 96226 10000001420192 1959 Survivor Benefit Employer Contnb Page 6 119pdket ,,9 t(57r f } t 3?F0b, vchlist Voucher List Page 8 01/22/2014 3 29 16PM CITY OF GRAND TERRACE Bank code bofa Voucher Date Vendor Invoice Description/Account Amount 70049 1/28/2014 011275 SYSCO RIVERSIDE INC 4010907162 CHILD CARE LUNCHES & SNACKS 09-440-220-000-000 2422 c 4010907170 CHILD CARE LUNCHES & SNACKS N 09-440-220-000-000 41709 N 401140514 1 FOOD ITEMS FOR LUNCHES & SNACKS c 09-440-220-000-000 9610 0 4011405158 FOOD ITEMS FOR LUNCHES & SNACKS Z - 09-440-220-000-000 38590 1- 70050 1/28/2014 011009 TIM'S MOBILE TRUCK REPAIR 70051 1/28/2014 011253 TLMA ADMINSTRATION 70052 1/28/2014 011256 WILLDAN FINANCIAL SERVICES 70053 1/28/2014 007987 XEROX CORPORATION 55 Vouchers for bank code bofa 55 Vouchers in this report Total 92331 N W 17832 Emerqency Repairs to Ford F250 Ile 10-175-272-000.000 96140 �e Total 96140 d s TL0000010179 November SLF Costs U 16-510-255-000-000 339 92 r Total 339 92 N 010-22776 JAN 1-13 FINANCE DEPT SERVICES o& N. 10-140-250-000-000 7,87400 c Total 7,87400 w N 071916241 December WC5755A Xerox Lease 10-190-700-000-000 30798 10-190-212-000-000 2550 Total 333 48 t U Bank total 519,914 30 Total vouchers d 519,914 30 E. v t1s 1~ a \ Page 8 t�Packet{Pg59 �ztir � r G DT R F MEETING DATE TITLE PRESENTED BY RECOMMENDATION BACKGROUND AGENDA REPORT January 28, 2014 Council Item 2013-2021 Housing Element (General Plan Amendment 13- 01) Sandra Molina, Deputy Community Development Director 1 Conduct a public hearing, and 2 Adopt the attached Resolution adopting the 2013-2021 Housing Element The Housing Element is part of the City's General Plan, which sets forth guiding policies for future development The requirement for each city to adopt a General Plan is contained in state law, which also lays out specific requirements for each element The Housing Element provides an overarching statement of City policies and programs to maintain and improve existing housing, and also accommodate the City's fair share of population growth needs The primary issues addressed in the Housing Element Include the following • Preservation and Improvement of the existing housing stock • Housing availability for special needs populations • Planning for a sufficient supply of new housing to meet the City's fair share of regional need • Fair housing A housing element must contain an identification and analysis of its existing and projected housing needs, an analysis of the various governmental and nongovernmental constraints to meeting that need, an analysis of the progress made with the last housing element and a series of goals, policies, and scheduled programs to further the development, improvement, and preservation of housing The projected housing need is provided by the Southern California Association of Governments (SCAG) in the regional housing needs assessment (RHNA) that is conducted for purpose of the housing element Each jurisdiction is given an allocation broken down into affordable households Table 1 shows SCAG's adopted RHNA allocation for Grand Terrace for the 2013-2021 planning period Housing Need b Income Cate ory Extremely Low/Very Low Low Moderate Above Moderate Total 28* 19 22 49 118 *50% of this allocation must target extremely low income households Packet Pg 60 6A w Notice of the public hearing was published in the Grand Terrace City News and posted in three public locations 10 days prior to the hearing Notice of the hearing was also sent to organizations that may have an interest in the City's Housing Element, such as local churches and housing providers ENVIRONMENTAL REVIEW Pursuant to the California Environmental Quality Act (CEQA), a Final EIR was certified on April 27, 2010, for the General Plan Update, which also included analysis of the current Housing Element, and associated impacts Pursuant to the provisions of Section 15162(a) of CEQA, no subsequent EIR or further environmental review is required FISCAL IMPACT No impact, other than staff time, to the General Fund will occur with the adoption of the Housing Element ATTACHMENTS • 1 City Responses to HCD Email _11 192013 • 2 HCD Review Letter _11 21 2013 • 3 CC Resolution With Housing Element APPROVALS Sandra Molina Completed 01/16/2014 11 36 AM Finance Completed 01 /16/2014 7 55 PM City Attorney Completed 01/21/2014 1 58 PM Community Development Completed 01/21/2014 3 10 PM - City Manager Completed 01/22/2014 12 59 PM City Council Pending ` Packet Pg 62 FAX (916) 263-7453 mcoyOhcd ca aov This email and any files attached are intended solely for the use of the individual or entity to which they are addressed If you have received this email in error, please notify the sender immediately This email and the attachments have been electronically scanned for email content security threats, including but not limited to viruses -- m E m w rn N 3 O x a Housing Element Table 814 Age of Housing Decacic Built Nuin""ber�o„ U,,,aiits Pereen o Unats 2000 or later 320 7% 1990's 402 9% 1980's 1,211 26% 1970's 1,318 28% 1960's 936 20% 1950's 283 6% 1949 or earlier 181 4% „dotal � 4�65�1 OQ° Source U S Census, 2010 An exterior windshield housing survey was conducted in March of 2008 This sample survey was limited to those areas in the City where the housing stock is known to be older, and included approximately 22% of the City's housing stock The windshield survey categorized the condition of the housing stock into three levels those needing no rehabilitation, those needing moderate rehabilitation such as exterior repainting or missing roof shingles, and those needing substantial rehabilitation, such as sagging roofs or walls The sample survey found that approximately 79 units may need moderate rehabilitation and only two units may need substantial rehabilitation This suggests that overall, for its age, the City's housing stock is in good condition This estimate seems reasonable given that the housing market was strong during 2000-2008, and rising property values encouraged homeowners to make necessary repairs Also, the City is proactive in ensuring that properties are well maintained The results of the survev are valid and adeauate for the vumoses of this nlannina period The U S Census reports that a small percentage of housing units in the community lack complete kitchens or bathrooms The vast majority of housing (99%) has complete plumbing and kitchen facilities The quality of housing distinguishes Grand Terrace from many alder communities in the region Nevertheless, given that the majority of the City's housing stock was constructed in the 1970's and 1980's it is likely that some level of rehabilitation will be required during the planning period 8 4 3 3 � Overcrowding The size of residential structures (number of rooms including bathrooms, halls, closets, and kitchens ) is an important factor in assessing whether the housing stock is adequately accommodating the community's population An average size residential unit has five rooms (kitchen, dining/family room, living room and two bedrooms) and can accommodate a family of VIII-16 c m E w eM c N 7 0 x T N O N M 0 v !" n Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Packet Pg 66 _ __ __ Housing Element r v, t Preliminary findings found that there are 2,321 adults and children who are homeless on a given day in San Bernardino County Of the 2,321 persons, 1,247 (1,182 adults and 65 children) are unsheltered and 1,074 (640 adults and 434 children) were sheltered (i a living in shelters, transitional housing or received motel vouchers) The Point in Time count did not find any homeless persons residing in Grand Terrace 6 The Point in Time count is a single snapshot count on one particular day During the last housing_cycle, six homeless persons were identified in Grand Terrace Conservatively, this number is likely still valid There is a variety of housing service providers in proximity to Grand Terrace that address a range of needs Providers are shown on Table 8 36, and this list is not intended to be all- inclusive These providers provide emergency shelter housing, transitional and permanent housing, utility assistance, rental assistance, food assistance, and support services, such as counseling, such as Inland Temporary Homes, located in Loma Linda, which provides a 90-day shelter program and 21-24-month transitional housing program for homeless families with children under 18 years of age Currently, Inland Temporary Homes also teaches 24 classes covering a complete range of subjects focused on developing personal skills to facilitate personal growth, career employment services identify individual interests and skills to develop a career path, and counseling by a licensed psychologist facilitates mental health Also, there are currently six residential care facilities located within the City of Grand Terrace The City has permitted these facilities to be established within its corporate boundaries in accordance with Section 1566 3 of the Health and Safety Code According to HCD, these facilities meet the requirement for the provision of transitional housing as set forth in Section 65583 of the Government Code Five of the facilities have occupancy of six persons per facility for a total of 30 persons, and one facility is Emeritus, which provides assisted living and memory care services Emeritus is state -licensed for 150 beds These facilities are providing important transitional housing for 180 persons In 2012 the City amended its Zoning Code, in accordance with Program 8 8 1 m, allowing for emergency shelters to be permitted in the Industrial zone without a conditional use permit, and subject to the same development and management standards that apply to the residential or commercial uses within the same zone district 6 San Bernardino County 2013 Homeless Count and Subpopulation Survey Preliminary Findings and Recommendations VIII -40 d E d ttuu 0 N 0 x N 0 N co P 0 S 20 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 PacketPg 68 `� -� �6AA Housing Element The per unit cost of housing, including construction and land cost is approximately $108 a square foot Using Table 8 41 above, that would equate to a per unit cost of $253,618 for a single family unit and $156,428 for a multiple family housing unit The total building and development impact fees are about 15% and 17%, respectively, of the total per unit cost 86356 Permit Processing The processing time needed to obtain development permits and required approvals is often cited as a prime contributor to the high cost of housing Additional time may be necessary for environmental review, depending on the location and nature of a project Unnecessary delays will add to the cost of construction by increasing land holding costs, interest payments and inflation Although these review processes may take a substantial amount of time, they are necessary to integrate a new development into the local urban environment In Grand Terrace, the average processing time for most development applications is two to three months with very small projects taking less than 30 days The City of Grand Terrace has fully implemented the provisions of AB 884, as well as more recent legislation requiring the establishment of "one -stop" permit coordination In fact, all of development services have been consolidated into one department Community Development The divisions within the Community Development include Planning, Building and Safety, Code Enforcement, Engineering and Public Works Moreover, the City has established a Site and Architectural Review Board that also serves as the Planning Commission This Board is scheduled to meet twice per month to review all new construction proposals Based on periodic surveys conducted by the City, local processing times are shorter than those experienced in surrounding communities The following summarizes applications that are utilized by the City for various residential projects and average processing times Land Use Application This application is used for small ground floor room additions which are less than 500 square feet in size The average processing time is 2 to 4 weeks from filing to issuance of building permit Administrative Site and Architectural Review The Administrative Site and Architectural Review application is used for two-story additions, larger room additions which are 500 square feet in size or larger but less than 65% of the floor area of the existing house This application does not require a public hearing and can be approved by the Community Development Director The average processing time is typically 6 weeks from filing to issuance of building permit The Administrative Site and Architectural Review process is also used for the review and approval of second dwelling units, which greatly expedites the processing of these second units and is in conformance with State law Vlll - 58 c m E d w rn N 7 O r cV 0 N cM T_ 0 04 m s R Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Packet Pg 70 6AB DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF HOUSING POLICY DEVELOPMENT _ 2020 W El Camino Avenue, Suite 500 a „� Sacramento CA 95833 (916) 263 2911 / FAX (916) 263-7453 www hcd ca gov November 21, 2013 Sandra Molina, Deputy Director City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 d Dear Ms Molina E W RE Review of the City of Grand Terrace's 5th Cycle (2013-2021) Draft Housing c Element 0 x Thank you for submitting Grand Terrace's draft housing element received for review on o September 30, 2013, along with additional revisions received on November 19, 2013 N Pursuant to Government Code Section 65585(b), the Department is reporting the results o of its review A telephone conversation on November 13, 2013 with you, facilitated the EIL review M The draft element addresses many statutory requirements, however, revisions will be necessary to comply with State housing element law (Article 10 6 of the Government Code) In particular, the element must demonstrate adequate sites to accommodate the regional housing needs allocation for lower -income households The enclosed Appendix describes these and other revisions needed to comply with State housing element law To remain on an eight year planning cycle, pursuant to Senate Bill 375 (Chapter 728, Statutes of 2008) the City must adopt its housing element within 120 calendar days from the statutory due date of October 15, 2013 for SCAG localities If adopted after this date, City x will be required to revise the housing element every four years until adopting at least two N consecutive revisions by the statutory deadline (Government Code Section 65588(e)(4)) For information on housing element adoption requirements, please visit our website at E http //www hcd ca gov/hod/hrc/plan/he/he review adoptionstepsl 10812 Of E 112404t, Pg 72 APPENDIX CITY OF GRAND TERRACE The following changes would bring Grand Terrace's housing element into compliance with Article 10 6 of the Government Code Accompanying each recommended change, we cite the supporting section of the Government Code Housing element technical assistance information is available on the Department's website at www hcd ca ovq /hpd Among other resources, the Housing Element section contains the Department's latest technical assistance tool, Building Blocks for Effective Housing Elements (Building Blocks), available at www hcd ca qov/hpd/housing element2/index php and includes the Government Code addressing State housing element law and other resources A Housing Needs, Resources, and Constraints Include an inventory of land suitable for residential development, including vacant sites and sites having the potential for redevelopment, and an analysis of the relationship of zoning and public facilities and services to these sites (Section 65583(a)(3)) The inventory of land suitable for residential development shall be used to identify sites that can be developed for housing within the planning period (Section 65583 2) Grand Terrace has a regional housing need allocation (RHNA) of 118 housing units, of which 47 are for lower -income households The City also has an unaccommodated need of 11 from the previous planning period pursuant to Government Code Section 65584 09 (AB 1233) To address this need, the element relies on vacant and underutilized residential sites To demonstrate the adequacy of these strategies to accommodate the City's RHNA, the element must include complete analyses Zoning to Encourage and Facilitate Housing for Lower -income Households The element indicates the maximum allowed density in both the R-3 zone and Barton Road Specific Plan is 12 units per acre (pages 28-30) Pursuant to Section 65583 2(c)(3)(A) and (B), the element must identify zoning and densities appropriate to encourage and facilitate the development of housing for' lower -income households based on'factors such as market demand, financial feasibility and development experience within zones For communities with densities that meet specific standards (at least 20 units per acre for Grand Terrace), this analysis is not required (Section 65583 2(c)(3)(B)) See the Building Blocks` website and sample analysis at http 11www hcd ca gov/hpd/housing element2/SIA zoning php#zoning d E w M c N 0 x N N M 0 N. c 0 s Packet Pg 74 -3- Programs should be revised for compliance with Government Code Section 65583 to order to ensure the beneficial impacts of the programs within the planning period To address the program requirements of Government Code Section 65583(c)(1-6), and to facilitate implementation, programs should include (1) a description of the City's specific role in implementation, (2) definitive implementation timelines, and (3) objectives, quantified where appropriate Programs to be revised include the following Program 1 Describe how the City will make the sites inventory available to Developers Program 5 Does the City have any current plans to work with the housing authority to provide low-income housing on the 0 63-acre parcel? Program 12 Provide a specific timeframe for the periodic review of development standards 2 Identify adequate sites which will be made available through appropriate zoning and development standards and with public services and facilities needed to facilitate and encourage the development of a variety of types of housing for all income levels, including rental housing, factory -built housing, mobilehomes, and emergency shelters and transitional housing Where the inventory of sites, pursuant to paragraph (3) of subdivision (a), does not identify adequate sites to accommodate the need for groups of all household income levels pursuant to Section 65584, the program shall provide for sufficient sites with zoning that permits owner -occupied and rental multifamily residential use by right, including density and development standards that could accommodate and facilitate the feasibility of housing for very low- and low-income households (Section 65583(c)(1)) As noted in Finding Al, the element does not include a complete site analysis and therefore, the adequacy of sites and zoning were not established Based on the results of a complete sites inventory and analysis, the City may need to add or revise programs to address a shortfall of sites or zoning available to encourage a variety of housing types Where the inventory does not identify adequate sites pursuant to Government Code Sections 65583(a)(3) and 65583 2, the element must provide a program to identify sites in accordance with subdivision (h) of 65583 2 for 100 percent of the remaining lower -income housing need with sites zoned to permit owner -occupied and rental multifamily uses by -right during the planning period These sites must also be zoned with minimum density and development standards that permit at least 16 units per site at a density of at least 20 units per acre Also, at least 50 percent of the remaining need must be planned on sites that exclusively allow residential uses In addition, as the City failed to rezone adequate sites available to accommodate the regional housing need in the prior planning period, the City must zone or rezone sites to accommodate the unaccommodated need within the first year of the 2013-2021 planning period (Section 65584 09) d w M E- N O O 2 N 0 11� M 0 CM Packet Pg_ 76r 6 ABC, RESOLUTION NO, 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADOPTING GENERAL PLAN AMENDMENT 13-01 ADOPTING THE 5T" CYCLE 2013-2021 HOUSING ELEMENT WHEREAS, pursuant to Section 65300 of the State Planning and Zoning Law (Division 1 Title 7 of the California Government Code) on April 27, 2010, the City of Grand Terrace adopted Resolution 2010-10 adopting a General Plan to provide comprehensive, long-range planning guidelines for future growth and development which incorporates the following nine elements Land Use, Circulation, Open Space and Conservation, Public Health and Safety, Noise, Public Services, ` Housing, and Sustainable Development Each element of the General Plan provides Goals, Programs, and Policies as required by State Law, WHEREAS, General Plan Amendment 13-01 proposes to amend the General Plan Housing Element by adopting the 5th cycle 2013-2021 Housing Element, WHEREAS, a Final Environmental Impact Report was certified on April 27, 2010, for the General Plan Update, and pursuant to Section 15162(a) of the California Environmental Quality Act (CEQA) Guidelines, no further environmental review is required for the proposed 2013-2021 Housing Element, WHEREAS, on September 5, 2013, and September 24, 2013, the Planning Commission and City Council, respectively, conducted workshops on the draft 2013- 2014 Housing Element, WHEREAS, on January 16, 2014, the Planning Commission conducted a duly noticed public hearing on General Plan Amendment 13-01 — 2013-2021 Housing Element at the Grand Terrace Council Chambers located at 22795 Barton Road, Grand Terrace, California 92313, and concluded the hearing by voting to recommend City Council approval, and d d w 0 0 0 N M r O v WHEREAS, on January 28, 2014, the City Council conducted a duly noticed a, public hearing on General Plan Amendment 13-01 — 2013-2021 Housing Element at the Grand Terrace Council Chambers located at 22795 Barton Road, Grand Terrace, E California 92313 and concluded the hearing on said date, and WHEREAS, all legal prerequisites to the adoption of this Resolution have Q occurred NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace The City Council hereby finds that a Final Environmental Impact Report was certified on April 27, 2010, for the General Plan Update, and pursuant to Section 15162(a) of the California Environmental Quality Act (CEQA) Guidelines, and Packet Pgr T 6dC California Government Code Section 65580 et seq for Housing Elements are (i) Ensure adequate sites for new housing for persons of all income levels, (u) Encourage and facilitate the development of affordable housing, (in) Conserve and improve the existing affordable housing stock, (tv) Analyze and remove governmental constraints on new housing development, (v) Promote equal housing opportunities, and (vi) Preserve assisted housing b The General Plan Amendment promotes the Grand Terrace General Plan and each element thereof, and leaves the General Plan a compatible, integrated and internally consistent statement of goals and policies The amendment promotes Land Use Goal 2 1 to provide for balanced growth which seeks to provide a wide range of employment and housing opportunities and maintenance of a healthy, diversified community c Adoption of this General Plan Amendment will not be in conflict with Section 65358(b) of the Government Code relating to the number of amendments permitted per year, because this amendment is the first amendment of calendar year 2013 3 Based on the findings and conclusions set forth above, this City Council hereby r adopts the 2013-2021 Housing Element (General Plan Amendment 13-01) H attached hereto PASSED AND ADOPTED by the City Council of the City of Grand Terrace, California, at a regular meeting held on the 28th day of January, 2014 AYES NOES ABSENT A13STAIN Packet' Pg 80 1 6AC Housing Element Housing Element Grand Terrace General Plan 2013-2021 Draft September 19, 2013 Revised November 19, 2013 Revised January 8.2014 d E d w O H 3 O S N O N M O ZL Y Table of Contents TABLE OF CONTENTS 8 0 HOUSING ELEMENT 81 Introduction 811 Purpose 812 Background , 8 1 2 1 Function of the Element 8 1 2 2 Public Participation 8 2 Relationship to Other Plans and Programs , 8 2 1 California Law 822 Relationship to Other Plans 8 3 Review of Element and Past Accomplishments 84 Community Profile 8 4 1 Population Trends and Projections 8 4 1 1 Population 8 4 1 2 Household Composition, Size and Tenure 8 4 1 3 Ethnicity 8414 Age Characteristics 8 4 1 5 Household Income Characteristics 842 Employment Trends and Projections 843 Housing Trends and Projects 8431 Historical Residential Construction Trends 8432 Age and Condition of Residential Structures Grand Terrace General Plan W n VIII-1 VIII-1 VIII-1 VIII-1 VIII-1 VIII-3 VIII-3 VIII-4 VIII-6 VIII-7 VIII-7 VIII-7 VIII-7 . VIII-8 VIII-9 VIII-10 VIII-13 VIII-15 VIII-15 VIII-16 w _ d w tM S 0 x N O N co V- O w d E d w _ 0 x s w 0 0 U) co _ d E Draft September 19, 2013 Revised January 8, 2014 Packet Pg_ 84_ E Table of Contents 8 6 1 Physical Constraints 8 6 2 Market Constraints 8621 Construction Costs 8622 Land Costs 8623 Financing 8 6 2 3 1 Developer Financing 86232 Homebuyer Financing 8 6 3 Government Constraints 8 6 3 1 Land Use Controls 8 6 3 1 1 Density 8 6 3 1 2 Development Standards L 8 6 3 1 3 Parking Standards 8 6 3 1 4 Open Space Requirements 8 6 3 1 5 Design Review Standards 8632 Building Codes , . ; 8633 Code Compliance 8634 Development Filing Fees 8635 Development Impact and Budding Permit Fees 8636 Permit Processing 8637 Service and Facility Infrastructure 8638 Jobs/Housing Balance & 6 3 9 Constraints on Persons with Disabilities Grand Terrace General Plan VIII-47 VIII-48 VIII-48 VIII-49 VIII-49 r VIII-49 VIII-50 VIII-50 VIII-50 VIII-50 VIII-51 VIII-54 VI11-55 VIII-55 VIII-56 VI11-56 VI11-57 VIII-59 VIII-61 VIII-63 VIII-63 VIII-64 Draft September 19, 2013 Revised January 8.2014 Packet Pg 86 EXHIBITS 8 0 HOUSING ELEMENT 8-1 Available Sites v Grand Terrace General Plan Table of Contents , I_ .Vlll-33 M 41 E s Draft September 19, 2013 Revised January 8.2014 Mai Housing Element 8.0 HOUSING ELEMENT 8 1 INTRODUCTION 81.1 Purpose The purpose of the City of Grand Terrace Housing Element is to provide the residents, development community and elected and appointed officials with a clear understanding of the City's housing needs In order to achieve the ultimate goal of ensuring that every Grand Terrace resident secures a safe and decent place to live within a satisfactory environment, the Housing Element promotes a close coordination of housing policies and programs at local, state and federal levels 81 2 Background 8121 Function of the Element The Housing Element functions as an integral part of the City's efforts to manage the development of incorporated lands The City balances the need to ensure adequate housing for all current and future residents against the need to provide infrastructure and services The Housing Element includes a description of existing housing types, the condition of existing units, an analysis of overcrowding, overpayment, special housing needs, and the demand for affordable housing in the City The Element also includes a discussion of the progress made over the previous planning period, and projections of needs for the next five years 8122 Public Participation California law requires that local governments include public participation as part of the housing element Specifically, Government Code section 65583(c)(7) states "that the local government shall make a diligent effort to achieve public participation of all economic segments of the community in the development of the housing element, and the program shall describe this effort " State law does not specify the means and methods for participation, however, it is generally recognized that the participation must be inclusive The Planning Commission conducted a public workshop on September 5, 2013 The workshop provided an overview of the purpose and statutory requirements governing Housing Elements, VIII-1 Grand Terrace General Plan m E d w aM c U! Z 0 x T N 0 N. CO) T- O N. Y Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 Packet,Pg 06 c m E co Q 6AC+ Housing Element 0 8.2 RELATIONSHIP TO OTHER PLANS AND PROGRAMS 8 2.1 California Law California Government Code requires that every City and County prepare a Housing Element as part of its General Plan In addition, State law contains specific requirements for the preparation and content of Housing Elements According to Article 10 6, Section 65580, the Legislature has found that (1) The availability of housing is of vital statewide importance, and the early attainment of decent housing and a suitable living environment for every California family is a priority of the highest order (2) The early attainment of this goal requires that cooperative participation of government and the private sector in an effort to expand housing opportunities and accommodate the housing needs of Californians of all economic levels (3) The provision of housing affordable to low and moderate income households requires the cooperation of all levels of government (4) Local and state governments have a responsibility to use the powers vested in them to facilitate the improvement and development of housing to make adequate provision for the housing needs of all economic segments of the community (5) The legislature recognizes that in carrying out this responsibility, each local government also has the responsibility to consider economic, environmental, and fiscal factors and community goals set forth in the General Plan and to cooperate with other local governments, and the state, in addressing regional housing needs Section 65581 of the Government Code states that the intent of the Legislature in enacting these requirements is (1) To ensure that local governments recognize their responsibilities in contributing to the attainment of the State housing goal v (2) To ensure that cities and counties prepare and implement housing elements which, along with federal and State programs, will move toward attainment of the State housing goal (3) To recognize that each locality is best capable of determining what efforts are required by s it to contribute to the attainment of the State housing goal as well as regional housing needs a (4) To ensure that each local government cooperates with other local governments to address regional housing needs VIII-3 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 Packet Pg ,92 '6zAC� Housing Element Policy 5 3 2 The City shall work with the San Bernardmo County Flood Control Distrct and ArmX Corps of Engineers to provide adequate flood protection along the Santa Ana River a Cooperate with the County Flood Control District and Corps of Engineers regarding future improvements along the Santa Ana River Pohcv 5 3 3 The City shall evaluate the flood control system of the City and improve it as required and as funds become available a Review the current City storm drain plan master plan and update as necessary Identify priorities and provide improvements as funding becomes available b Review all proposed development Droiects for their impact to the Citv storm drain system Require hydrology studies for new development protects that have a potential to impact the drainage system and condition protects to construct onsite and offsite drainage facilities to mitigate nrolect-specific impacts Policy 5 3 4 The City shall require all development projects to comply with the National Pollutant Discharge Elimination System (NPDES) and unplement appropnate Best Management Practices l a All development nroiects that fall under the provisions of the NPDES program shall be conditioned to prepare and implement a Stormwater Pollution Prevention Plan (SWPPP) for construction and a Water Ouahtv Management Plan for long-term operation Furthermore, because of the requirement for consistency between the vanous General Plan Elements, any proposed amendment to an Element will be evaluated agamst the other Elements of the General Plan to ensure that no conflicts occur VIII-5 c a) E m w c rn 0 T N O N M 0 N v c a) - E d w ai a7 0 0 s w c 0 0 m v V CO c d E M 0 as Q Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8.2014 Packet Pg 94 Housing Element 8 4 COMMUNITY PROFILE To effectively determine the present and future housing steeds for the City of Grand Terrace, population variables, such as demographic and socio-economic characteristics and trends must first be analyzed The following description of the community of the City of Grand Terrace is a capsulation of available data from the U S Census Report, data from the California Department of Finance, projections from Southern California Association of Governments (SCAG), and various other informational sources 8 41. Population Trends and Projections 8411 Population Population trends over the last three decades are shown in Table 8 1 Grand Terrace grew half as much in the last decade as the one prior, at a modest 3 4%, while San Bernardino County's growth has remained consistent at about 20% Table 81 Pnnnintinn Trends 19Q 2000 20 0 19 �Q;20 f0 200gwt fl 20�1{�0 Grand Terrace 10,946 11,626 12,025 6 2% 3 4% San Bernardino County 1 1,418,380 1,709,434 2,035,210 20 5% 19 1% Source US Census, 1990, 2000, 2010 8 4.1 2 Household Composition, Size and Tenure The City's population of 12,025 persons is estimated to reside in 4,399 households with an average of 2 71 persons per household Within these households, the Census reports that 70% were family households Non family households in the City total 1,336 (30 4%) Of those households, almost 40% of the householders are over 65 years of age Table 8 2 depicts the household composition of the City in comparison to the County of San Bernardino VIII-7 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8.2014 Packet 1Pg 96 Housing Element 9, population has decreased from 61% of the population in 2000' to 46% in 2010, whereas, the Hispanic/Latino population has increased from 25% of the population to almost 40% in this same time period Table 8 Ethnic Composition of Grand Terrace and San Bernardino County errand Tcrrac an crnarcl no Co�nhv Re ldcnts Percent Residents Pc ent Not Hispanic or Latino 7,317 60 8% 1,034,065 50 8% White 5,575 46 4% 677,598 33 3% Black or African American 637 5 3% 170,700 8 4% American Indian/Alaska Native 42 0 4% 8,523 0 4% Asian 735 61% 123,978 61% Native Hawaiian/Pacific Islander 21 0 2% 5,845 0 3% Other races or 2+ races 307 2 5% 47,421 2 3% Hispanic or Latino (any race) 4,708 39 2% 1,001,145 49 2% To ala Eff025 100°l0 2 0,,_,5,210 100% Source U S Census, 2010 8414 Age Characteristics The distribution of population by age groups is an important factor in determining the general population make up and possible future housing needs A breakdown of the City of Grand Terrace's and San Bernardino County's population by age for 2000 and 2010 is presented in Table 8 5 As seen in this Table, the City experienced a decrease in the number of residents between the ages of 35-49, and an increase in the percentage of residents at the age of 65 and older Population by age of the County of San Bernardino is similar to that of the City, except that the County did not experience the same growth as the City did in the 65 and older population The median age of County residents remains younger than that of the City, by four years 1 U S Census, 2000 VIII-9 Grand Terrace General Plan d E m w 0 S a 0 x N 0 N M 0 v Draft September 19, 2013 Revised November 19, 2013 Revised January 8.2014 Packet hq 98 M t. ^6AC Housing Element Table 8 6 Household Income Categories (4 Person Household) Catcg a cc o Xedian I�ncomc come Lllnits Extremely Low 30% or Less of Median <$19,500 Very Low 31 % to 50% of Median $32,500 Lower 51% - 80% of Median $52,000 Moderate 81 % - 120% of Median $78,000 Above Moderate Over 120% of Median $78,000+ Source California HCD, 2010 7— According to the California Department of Finance, the 2010 median household income in Grand Terrace was $67,926, 127% higher than the San Bernardino County household median income of $53,260, but comparable to nearby cities of Redlands, and Riverside (Table 8 7) Table 8 7 Median Household Income San Bernardino County and Selected Cities UIIICI allty N edian Ho Schold lne_aInc °� of '►oILI ty Cfll Colton $45,298 85% Fontana $57,965 102% Grand Terrace $67,926 127% Highgrove* $41,545 78% Highland $52,202 98% Loma Linda $48,371 91% San Bernardino $39,427 74% San Bernardino County $53,260 100% Redlands $60,970 114% Riverside* $64,618 121 % Riverside County* $59,419 112% Source California Department of Finance, Form M645, * U S Census, 2010 VIII-11 Grand Terrace General Plan V, Draft September 19, 2013 Revised November 19, 2013 Revised January 8.2014 Packet Pg 100 ' 6AC� Housing Element t 8 4 2 Employment Trends and Projections Economic characteristics, such as the employment rate, also affect housing needs of residents The jobs available in each employment sector and the wages for these jobs affect the type and size of housing residents can afford In 2010, approximately 6,031 residents 16 years of age or older were in the work force The majority of City residents are employed in the management, business and science and art industries (36 9%) and in the sales and office industries (28 8%) According to the 2010 U S Census, these two categories were also the highest employment sectors for San Bernardino County residents, 28% and 26%, respectively Table 810 Employment by Occupation Grand Terrace OO ccu atton Jo s ,ercenta Management, business, science and art 2,225 36 9% Service 914 15 1% Sales and office 1,736 28 8% Natural resources, construction, and maintenance 535 8 9% Production, transportation, and material moving 621 10 3% Igo 6,0 1 1000 Source US Census, 2010 Future housing needs are affected by the number and type of new jobs created during the planning period Overall growth in the Riverside — San Bernardino Metropolitan Statistical Area is expected to add 206,700 new jobs into San Bernardino and Riverside Counties, bringing the employment numbers to 1,464,600 by 2020 This is a growth of 16 5% between 2010 and 2020 z Generally, residents that are employed in well -paying occupations have less difficulty obtaining adequate housing than residents in low paying occupations Table 8 11 lists the top ten fastest growing occupations and occupations with the most job openings between 2010 and 2020 for the Riverside — San Bernardino MSA, along with median hourly wages and the educational level needed to secure such occupations The fastest growing occupations are those requiring Iess than a high school education and are also low wage service jobs Many of the newjobs created will be in the retail and service sectors These jobs ordinarily do not provide the income needed to buy a new home in the City 2 California Employment Development Dept, Labor Market Information Division, Sept 2012 VIII-13 c d E d w Im 0 x P N Cl N co 0 N v y Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 Packet,Pg 102~ Housing Element 8 4 3 Housing Trends And Projections 8431 Historical Residential Construction Trends As shown in Table 8 12, the City's housing stock grew by a modest 4% between 2000 and 2010 Multi -family development experienced a 14 5% growth during this ten year period Construction of the Blue Mountain Senior Villas, Mountain Gate and Grand Canal developments account for most of this growth Table 812 Housing Growth by Type Structure T 2000 Units /° 20 0 nits /° � Growth nits /° C•han e Grand Terrace f Single Family 3,038 68% 3,017 65% -21 -1% Multi -family 1,170 26% 1,340 29% 170 14 5% Mobile homes_ 1 250 6% 1292 6% r 42, 17% 0 1 is 4 458 OQ% 4,649 00% 1 1 4% San Bernardino County Single Family 442,652 74% 523,605 75% 80,653 18% Multi -family 116,577 19% 132,528 19% 15,951 14% Mobile homes 41,840 7% 43,504 6% 1,664 4% Offio:raltUni Source Department of fmance, E-8 2010 As illustrated in Table 8 13, almost 65% of Grand Terrace's housing units are single family, 2 7% are multi -family (e g townhomes, condominiums, duplexes, triplexes, etc ) and 6% are mobile homes The overall percentage of single family homes in the County is higher than Grand Terrace at 72%, while the percentage of multiple family is 20% VIII-15 Grand Terrace General Plan co Draft September 19, 2013 Revised November 19, 2013 Revised January 8. 2014 "Packet Pg 404 Housing Element Table 814 to of Housi 2000 or later 320 7% 1990's 402 9% 1980's 1,211 26% 1970's 1,318 28% 1960's 936 1 20% 1950's 283 6% 1949 or earlier 181 4% Source U S Census,2010 .r.. a6 ABC t x- An exterior windshield housing survey was conducted in March of 2008 This sample survey was limited to those areas in the City where the housing stock is known to be older, and included approximately 22% of the City's housing stock The windshield survey categorized the condition of the housing stock into three levels those needing no rehabilitation, those needing moderate rehabilitation such as exterior repainting or missing roof shingles, and those needing substantial rehabilitation, such as sagging roofs or walls The sample survey found that approximately 79 units may need moderate rehabilitation and only two units may need substantial rehabilitation This suggests that overall, for its age, the City's housing stock is in good condition This estimate seems reasonable given that the housing market was strong during 2000-2008, and rising property values encouraged homeowners to make necessary repairs Also, the City is proactive in ensuring that properties are Well maintained The results of the survev are valid and adeauate for the numoses of this nlammne period The U S Census reports that a small percentage of housing units in the community lack v complete kitchens or bathrooms The vast majority of housing (99%) has complete plumbing and V kitchen facilities The quality of housing distinguishes Grand Terrace from many older co communities in the region Nevertheless, given that the majority of the City's housing stock was constructed in the 1970's and 1980's it is likely that some level of rehabilitation will be required s during the planning period a 8 4.3 3 Overcrowding The size of residential structures (number of rooms including bathrooms, halls, closets, and kitchens ) is an important factor in assessing whether the housing stock is adequately accommodating the community's population An average size residential unit has five rooms VIII-17 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 Packet Pg 106 Housing Element 8435 Housing Affordability The State of California Department of Housing and Community Development (HCD) publishes household income limits for all counties in the State These household limits are used for determining eligibility of household incomes for housing programs The 2010 income limits for San Bernardino County are summarized in Table 8 16 The annual 2010 median income for a four -person household in San Bernardino County is $65,000 Table 816 Affordable Income Ranges (4 Person Household) Categc�,Fry Percont of a tan I coin Into Ila Extremely Low 30% or Less of Median <$19,500 Very Low 31 % to 50% of Median $32,500 Low 51% - 80% of Median $52,000 Moderate 81 % -120% of Median $78,000 Above Moderate Over 120% of Median $78,000+ Median Income $651,1 Source California HCD, 2010 According to State standards a household should pay no more than 30 percent of its gross income on housing Table 8 17 shows affordable rent and home purchase limits by income category based on the County median income These are maximum limits for a 4-person household and used for discussion purposes, although it should be noted that the limits are adjusted based upon household size The affordability levels assume 30 percent of gross income for rent or mortgage (principal, interest, taxes and insurance), utilities, and for home purchase a 10 percent down payment, 125 percent in taxes and a 4 percent interest rate reflecting current conditions Table 8 17 Affordable Housing Prices and Rents by Income Group Income C•ategol y 14EIREQUIMSABAMIPM IIrcllase 1 Icc I R to Extremely Low Less Than $19,500 $88,000 $487/month Very Low $19,501 - $32,500 $149,000 $812/month Low $32,501 - $52,000 $241,100 $1,299/month Moderate $52,001 - $78,000 $355,000 $1,950/month Above Moderate $78,000+ $355,000+ $1,950/month+ Source HCD 2010 Income Limits, California HCD HUD User Portal VIII-19 Grand Terrace General Plan m d W 0 _ H 0 x N 0 N M 0 N v M Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 TPacket;Pg 108� Housing Element Table 8 18 Over a went by Housing Tenure City of Grand Te race +Owners San crnargtff C unty 011111Owru'rs Renters t Condit on 111�� None 1,724 686 364,808 176,500 Overpaying 660 248 15,169 20,894 Severely Overpaying 417 451 4,451 6,974 Total Households 2,801 1,439 384,428 204,368 None 61 5% 47 7% 94 9% 86 4% Overpaying 23 6% 17 2% 3-9% 10 2% Severely Overpaying 14 9% L 31 3% 1 2% 3 4% *54 households were not computed Source Southern California Association of Governments, based on 2005-2009 American Community Survey VIII-21 w c d E m ui ai E V! 0 2 T N O N CO V- O N v 71 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8.2014 Packet Pg_ 11 Q 6AC Housing Element only approved a zone change for 0 81 acres, which would accommodate 16 of the 27 dwelling units Therefore, from the last planning period, 11 additional units will need to be accommodated during this planning period 8.5.2 2013 — 2021 RHNA In 2012, SCAG issued new RHNA allocations for the January 1, 2014 to October 31, 2021 planning period, as shown in Table 8 20 Table 8.20 Regional Housing Need Assessment 2013 — 2021 Target Very Low 28 Low 19 Moderate 22 Above Moderate 49 Source SCAG, 2012 8.5.3 Resource Inventory 8531 Land Inventory State planning law requires that all Housing Elements provide an inventory of available land that will accommodate the RHNA allocation The available properties must include the following • Vacant residentially zoned sites • Vacant non -residentially zoned sites that allow residential uses • Underutilized residentially zoned sites, which are capable of being developed at a higher density or with greater intensity • Non -residentially zoned sites that can be redeveloped for and/or rezoned for residential uses VIII-23 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8.2014 Packet Pg 112 �s�gr60- Housing Element Table 8 22 Single Family Residential - 20,000 sq ft min (R1-20) Parcels R1-20 parcels are typically characterized as larger rural residential parcels at the foot of Blue Mountain Minimum lot size is 20,000 square feet (1/2 acre) These parcels are typically constrained by steeper slopes, limited access and utilities, and high fire hazards, although not as much as Residential Hillside (RH) lots Non -vacant parcels within this zone consist of older homes on large lots that may be classified as underutilized, and that could be subdivided Residential development standards for the R1-20 zone district are contained in Table 8 38, and most single family development can meet these standards Permissible density within this zone district is 1-2 dwelling units per acre, and approximately 57 additional single family residential units could be accommodated in this zone district Table 8 22 f R1-20 Zoned Available Parcels AP General lan =@ondtfiori crea Allowab c bstic 1 nit nt Caai3e 0275-083-03 Low Density Underutilized 3 39 1-2 du/ac 4 @ 125 du/ac + Residential 0275-083-34 Low Density Underutilized 309 1-2 du/ac 4 @ 125 du/ac Residential Low Density Underutilized 265 1-2 du/ac 2 @ 1 du/ac 0276-421-06 Residential Low Density Underutilized 3 15 1-2 du/ac 4 @ 125 du/ac 0276-431-08 Residential Low Density Underutilized 272 1-2 du/ac 2 @ 1 du/ac 0276-431-09 Residential 1178-241-03 Hillside -Open Vacant 1000 1-2 du/ac 10 @ 15 du/ac Space Low Density Vacant 259 1-2 du/ac 3 @ 1 du/ac 1178-161-76 Residential Low Density Underutilized 1800 1-2 du/ac 18 @ 1 du/ac 1178-191-02 Residential Low Density Vacant 177 1-2 du/ac 2 @ 1 du/ac 1178-231-02 Residential 1178-241-01 Low Density Underutilized 800 1-2 du/ac 8 @ 15 du/ac Residential Source Grand Terrace Community Department, 2013 VIII-25 w c d E 1JJ 0 c 0 0 N M !" Q v c m 2 w rn c 0 s c 0 0 d c� v co c 0 E s is Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 fPack t Pe g_ 114 Housing Element Table 8 24 RI-7 2 Zoned Available Parcels APN General Plan Canditio i E1creage MINA R alis it c C�)m D..�ensity Ca a�it� 1167-161-31 Low Density Residential Vacant 088 1-5 du/ac 3 @ 4 du/ac 1167-201-03 Low Density Residential Vacant 261 1-5 du/ac 9 @ 4 du/ac 1167-271-11 Low Density Residential Vacant 050 1-5 du/ac 2 @ 4 du/ac 1167-271-12 Low Density Residential Underutilized 100 1-5 du/ac 2 @ 4 du/ac 1167-281-03 Low Density Residential Underutilized 093 1-5 du/ac 3 @ 3 du/ac 1167-291-02 Low Density Residential Underutilized 269 1-5 du/ac 10 @ 4 du/ac _ Source Grand Terrace Community Development Department, 2013 Table 8 25 Multi -Family Residential (R2) Parcels R-2 zoned parcels allow for standard single family residential units and lower density multi-familytp residential units including duplexes, e s triplexes, and fourplexes These``A residential units are permitted by> right Permitted density in this zone district is 1-9 dwelling units per -� < acre Many of these lots are locatedon the west side of the City and are currently occupied by older rural residential units Residential development standards for this zone district are contained in Table 8 38 The underutilized sites identified below each contain an existing residence Given the sizes of these lots there is adequate underutilized area to be able to accommodate additional units Additionally, because of the existing residence it is likely that at most two or three residential units would be accommodated With this small level of development, the existing residential uses are not a constraint to development on these lots because they can usually be incorporated into the design of development It is anticipated that a minimum of 65 multiple family units could be constructed under the permitted base density VIII-27 Grand Terrace General Plan c m E d W _ N 0 x N 0 N. M O N V _ m E a W 0 x s_ c 0 0 m v U M c d E ev Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 n P-g0ket,Pg 1,16 I Housing Element r Table 8 26 Multi -Family Residential (R3) Parcels The R3 zone is a zone intended for medium density multi -family residential uses Development in this zone may include apartments, condominium, town homes, duplexes, triplexes, and fourplexes at densities of up to 12 units per u�- acre These residential units are permitted by + right The remaining R3 parcels are all infill lots A already provided with all public utilities and 1 services, and are either vacant or contain existing .i residential uses Residential development standards for this zone district are contained in Table 8 38 Almost all of the underutilized sites identified above contain an existing residence, and most measure at least one half acre in size Table 8 26 includes the existing mobile home park, over the long term, should it redevelop it could generate up to 233 multiple family units However, for purposes of adequate sites, this parcel is not included in the final calculations Therefore, exclusive of the mobile home park, a total of 74 additional multiple family units could develop within the R-3 zone district Developers could also apply for a density bonus that would allow densities greater than that permitted, and development incentives which would include 4 relaxing of development regulations, such as setbacks, parking and height standards, or apply to use the City's newly adopted PRD standards which allow density bonuses where energy efficiency methods are utilized in project design VIII-29 Grand Terrace General Plan V 0 E d w m c H1 0 x N O N. ch 0 N v CO 00 c d E V Draft September 19, 2013 Revised November 19, 2013 Revised January 8.2014 �'Packet�Pg_;17 &F Housing Element Table 8 28 Barton Road Specific Plan (BRSP-OP) Parcels MfiAC _ 0- The Barton Road Specific Plan allows infill multiple family uses on parcels zoned BRSP-OP An analysis of the parcels with this zoning and the prevailing development pattern identified three parcels that would support multiple family development As shown on Table 8 28, 19 dwelling units could be accommodated within this zone district Table 8 28 BRSR-OP Zoned Available Parcels Allo ab e _ elisttc flnit APy Gci a al Plan Condition AcreagI�W—URWit-9 Ca aei 0276-202-45 Office Commercial Underutilized 065 1-12 du/ac 5 @ 12/du/ac 0276-20246 Office Commercial Underutilized 032 1-12 du/ac 2 @ 8 du/ac 0276-202-70 Office Commercial Vacant 040 1-12 du/ac 12 A-15 du/ac Source Grand Terrace Community Summary Department, 2013 Exhibit 8-1 depicts the available parcels that permit multiple family development as identified Tables 8 25 through 8 28 In addition to the parcels identified in the Tables above, the mixed use land use designation adjacent to I-215 and south of Barton Road could generate an additional 175 multi -family residential units As illustrated in Table 8 29, approximately 527 new units could be constructed at buildout Table 8 29 Available Land for Residential Develonment Zo0 M METFMM I I I I CaM aV!, RH 12532 72 units R1-20 5536 57 units R1-10 754 20 units RI-7 2 860 29 units R2 2202 65 units R3 2877 74 units R3-20 081 16 units BRSP-OP 137 19 units Mixed Use 1500 175 units T #a4Ti7 2 Source Grand Terrace Community Development Department, 2013 VIII-31 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8.2014 Packet Pg 120 a cD n� G) (D M (D N iv C i w w X To CDN ;:P Q. in CD O CD � 3 wm� d OD CID _ Crpr O O CD �+ 'ACA) w f }mot r� i $.B717tgxa aNd IMUVOtO an ggvpAy QOPJJOL Puejo Jo AID @9D'p 49Q'w• @9t1'i @ S 1 P Attachment 3 CC Resolution_ With Housing Element (2013-2021 Housing Element) SIDU a @ AMSMI - �faaleac�x¢a2� � aparaaz� � Malmo �- q099 — O C CD 7 CC m cD m e-a 6 A'C Housing Element segments of the community is the nature of the housing market itself The rate at which housing costs accelerated during the 1990's and 2000's created a serious national problem This problem was magnified in California as a whole, and particularly in Inland Empire communities such as Grand Terrace, where housing costs rapidly inflated As a result of the housing boom of the early 2000's, housing in Grand Terrace has become less affordable with the cost of a typical single family residence increasing an average of 260 percent from 2000 to 2007 However, the recent downturn of the market significantly reduced housing prices „ throughout Grand Terrace Typically the gap between market -rate and what lower and d moderate income households can afford is large for single-family detached development 2 However, sales prices in 2012 have shown that single-family detached housing in Grand w Terrace is affordable to low and moderate income households = N 7 8533 Realistic Capacity x° The City evaluated the implementation of its multiple family residential development IN. standards, including building height, building setbacks, building coverage and parking co requirements by reviewing recent multiple family development projects These projects evaluated are R-3 zone and most of the projects were designed at a density of about 11 c units per acre which is comparable with the realistic capacity identified in Table 8 27 (R3 E Zoned Available Parcels) „°a Two other multiple family projects were built/approved prior to the City's incorporation The 556-unit Highlands Apartments is a 34 76-acre development yielded a density of 16 units per acre One hundred and eleven of the units have affordability covenants governing them The Preston Condo project, already recorded, has a permitted density of 15 units per acre, and will require design review of the housing product Twenty-five percent of the units within this project are proposed to be restricted to moderate income households 8534 Zoning for Lower Income Households co Typically, it is difficult to accommodate affordable housing within single family development without substantial subsidies, such as silent seconds, down payment assistance, etc In the past, the City's Housing Office (now Community Development) purchased and rehabbed single family units and sold to affordable households This program was suspended in the early 2006's due to rising housing prices With the a dissolution of redevelopment agencies the City does not anticipate reactivating this program VIII - 35 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 �P`acket Pg 124� Housing Element Density does influence the financial feasibility of projects, however the constraint to affordable housing in Grand Terrace has not necessarily been density but rather an interest by developers to construct affordable units 8 5 4 Special Housing Needs There are households with identifiable special needs, as defined by California law, for which the City must plan Such groups have a greater difficulty in finding affordable housing due to special circumstances, which may be related to employment, income, family characteristics, disabihty or other conditions As a result, some residents may experience a higher prevalence of overpayment, overcrowding, or other housing problems These groups include the disabled, the elderly, large households, female - headed households, farm workers, and the homeless Each special needs category is discussed in greater detail below 8541 The Disabled Table 8 32 Persons with Disabihhes by Age Disability by Age �� Persons � � Percen �� Age 5 to 15 — total persons 2,095 With a disability 105 5 0% Sensory 20 Physical 40 Mental 57 Self -care 25 Age 16 to 64 — total persons 7,668 With a disability 1,363 17 8% Sensory 189 Physical 396 Mental 251 Self -care 161 Going outside the home 251 Employment disability 161 Age 65 and older — total persons 1,197 With a disability 514 42 9% Sensory 135 Physical 360 VIII - 37 w c d E d w 0 S N 0 x N O N ch O N V c m E s �Q Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8.2014 Packet Pg - Housing Element } The City of Grand Terrace adopted Chapter 18 66 Reasonable Accommodations, which provides a simple and inexpensive ($50 00) process for disabled persons, including those with developmental disabilities to request to deviate from City codes and regulations, such as ramps or accessible room additions within building setbacks In addition, state licensed facilities that house persons with disabilities is permitted within the residential zones of the City 8542 The Elderly As reported in the 2010 Census 1,498 persons (12 4%) of Grand Terrace residents were over 65 years of age This represents an increase of 255 elderly residents since the 2000 Census It is likely that the elderly population will continue to increase due to two factors 1) The U S population nationwide is aging as the baby boom population (born between 1946 and 1964) approaches their senior years, and 2) Many long time residents chose to stay in the City As people age, they often find themselves facing additional housing problems they may not have had to cope with previously Senior households have special housing needs primarily due to three major concerns physical disabilities/limitations, income and health care cost Affordability can be an issue of special concern to the elderly, who are often on fixed retirement incomes Many elderly owner -households reside in mobile homes, which are among the lowest -cost housing options in the City In addition, the elderly may require assistance with housekeeping, maintenance, and repairs to remain in their own homes as long as possible Special design features that may be needed include elimination of barriers such as steps and the provision of recreational and social amenities for the elderly Table 8 33 Elderly Households in Grand Terrace WRT"N"us"Mrofdci Rcnte Qwne Age household a cen o sehol s Perce t 64 years of age or 1,335 92 8% 2,217 79 2% younger 65 years of age or 104 7 2% 584 20 8% older Source US Census, 2010 VIII - 39 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 !7 d E a Packet Pg` 128 Housing Element Table 8 35 Household Type by Tenure �Io.uschold ypo c Me r enter i'Io�cscho ds Pe,�rcent Iouseholcl'si Percent Married family 1,773 63 3% 572 39 8% Male householder, no wife present 159 5 7% 189 13 1 % Female householder, no husband resent 230 8 2% 213 14 8% Non -family households 639 22 8% 465 32 3% ' Total = a � 100°l0 1.,43,9`gill 0 Source Southern California Association of Governments, based on 2005-2009 American Community Survey 8545 Farmworker Housing Based on the 2010 Census, there are 6,132 employed residents over the age of 16 years Of those workers, only 21 (0 23%) persons are employed as farm workers Because the number of existing employees in Grand Terrace are identified as being farm workers is so small, it is anticipated that that their housing needs will be met through programs designed for lower income households 8546 Homeless The homeless are the community's most vulnerable residents The homeless often face chemical dependency, mental health problems, domestic violence, and other life - threatening conditions Individuals and families experience homelessness for a variety of reasons, and therefore a homeless population may have a variety of needs A homeless person may need medical care, childcare assistance, credit counseling, substance abuse treatment, job training, and/or English language education, among other services On January 24, 2013, a Point in Time homeless survey was conducted County -wide The homeless count was a joint effort between the San Bernardino County Homeless Partnership, the San Bernardino County Office of Homeless Services, and the Institute for Urban Initiatives who recruited over 400 community volunteers to implement the count and a subpopulation survey Preliminary findings found that there are 2,321 adults and children who are homeless on a given day in San Bernardino County Of the 2,321 persons, 1,247 (1,182 adults and 65 children) are unsheltered and 1,074 (640 adults and 434 children) were sheltered (t a living in shelters, transitional housing or received motel vouchers) The Point in Time count did not find any homeless persons residing in Grand VIII - 41 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8.2014 c d E m �u c to O r N O N. co r a PA. Packet Pg_ 130 C Table S 36 Homeless Providers Housing Element 0� Name Serv�lccs Proved d Location Cedar House Life Change Center Transitional housing, support services Bloormngton House of Hope Muustry Transitional housing, support services Bloomington Calvary Chapel Food bank Fontana Clear Water Residential Care for the Transitional housing, permanent Elderly & Homeless housing, case management, support Fontana services Transitional housing, case Water of Life Church, City Link management, rental assistance, utility Fontana assistance, support services Hope Homes Transitional housing, Permanent Highland housing, support services Inland Temporary Homes Transitional housing, case Loma Linda management, support services VA Loma Linda -Healthcare System Transitional housing, permanent Health Care for Homeless Veterans housing, case management, support Loma Linda services Catholic Chanties Case management, rental assistance, Ontario, San utility assistance, support services Bernardino Fresh Start Ministries and Community Support services Ontario Services, ,Inc Emergency shelter, domestic violence House of Ruth shelter, transitional housing, case Ontario management, support services Inland Valley Hope Partners Food bank, support services Ontario Transitional housing, case Mercy House management, rental assistance, utility Ontario assistance, support services The Salvation Army Emergency shelter, support services Ontario, Redlands Building a Generation Case management, utility assistance, Redlands support services Family Services Association of Transitional housing, case Redlands management, rental assistance, utility Redlands assistance, food bank, support services The Blessing Center Emergency shelter, food bank, support Redlands services Transitional housing, case Our House management, food bank, support Redlands services VIII - 43 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 M Packet Pg 132 Housing Element 8547 At Risk Housing As required by Government Code Section 65583, the City must analyze the extent to which low-income, multi-fanuly rental units are at risk of becoming market rate housing and, if necessary, develop programs to preserve or replace these assisted housing units The multiple assistance programs include state or local mortgage revenue bonds, redevelopment tax increments, in lieu fees or an inclusionary housing ordinance, or density bonuses Low income multi -family housing is considered to be at nsk if it is eligible to convert to non -low income housing due to 1) the termination of a rental subsidy contract, 2) mortgage prepayment or 3) the expiration of affordability restrictions The time period that is to be considered in making this determination is the ten year period following the last mandated updating of the Housing Element (2006- 2013) Based on the information contained in the "Inventory of Federally Subsidized Low Income, Rental Units at Risk of Conversion," compiled by the California Housing Partnership Corporation, there are no federally assisted (HCD or FmHA), low income rental units within the City Likewise, there are no low income rental units withm the s City that have been developed with the use of CDBG funds or as a result of an inclusionary housing ordinance However, there are I I I low income rental units that were constructed using a combination of density bonuses and local multi -family revenue bond financing These units are located in the Highlands Apartments, constructed by Forest City Development at 11750 Mount Vernon Avenue In 1999 these units were at risk to convert to market rate housing, however, the City used its housing set -aside funds to secure these units until 2030 8548 Zoning for a Variety of Housing Types Second Dwelling Units In 2002, the City adopted Chapter 18 69 Second Family Units of Zoning Code to ensure that second umts could be constructed on any single family residentially zoned property In 2012, Chapter 18 69 was amended to allow for administrative approval of attached and detached second dwelling units and to allow them in the RH, Rl, R2 and R-3 Zones Manufactured Homes The Zoning Code was amended in 2012 to allow manufactured homes in all residential zone districts, subject to the same development standards and review process as conventional stick construction The scope of the Board's review of single family residences is generally limited to the architecture of the residences, including design, materials, and landscaping The VIII - 45 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8.2014 w d E m w a� __ N 0 T N. M 0 N. Y Packet P.g 134 r Housing Element 8.6 CONSTRAINTS The ability of the private and public sectors to provide adequate housing to meet the needs of all economic segments of the community is constrained by various interrelated factors For ease of discussion, these factors have been divided into three categories 1) physical constraints, 2) market constraints, and 3) governmental constraints The extent to which these constraints are affecting the supply and affordability of housing in the City of Grand Terrace is discussed below 8.61 Physical Constraints Physical constraints to the development of affordable housing within the City of Grand Terrace focus upon the physical characteristics of the majority of the remaining undeveloped land within the City limits The identified sites within the Hillside Residential (RH) and R1-20 zone districts are primarily located on the steep slopes of Blue Mountain Physical constraints include the potential for land and rock slides, high fire hazards and flooding Although it is possible to mitigate the physical constraints, the development constraints associated with developing on steep slopes and the provision of streets and utilities to lullside areas along with the environmental, issues of landslides, high fire hazards and drainage issues substantially increases development costs and therefore make these areas unsuitable for affordable housing The sites identified in the R1-10 are generally located along the foot of Blue Mountain and have milder slopes and few constraints than in the RH and R1-20 zone districts The identified sites locates in the R1-7 2 zone district are located in areas with gradual slopes, if any There are no known environmental constraints in these areas that could impede development Identified sites within the multiple family zone districts are located on the relatively flatter portions of the City The identified sites located at the northwest portion of the City are located in proximity to Interstate 215 and an industrial line of the Union Pacific Railroad line The Interstate and railroad line are potential environmental areas of concern relating to noise Noise impacts can generally be mitigated through enhanced construction measures such as sound attenuation walls and would not be considered a significant environmental impact There are no other known environmental constraints that could impede development on identified sites located in the multiple family zone VIII - 47 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8.2014 c d E d w oM 0 T 0 N. co N v M dPacket PgN136V Housing Element approximately $108 per square foot, whereas as custom homes can be as twice the cost 7 Lower housing costs can be achieved with the following factors a) reduction in amenities and quality of building materials (above a minimum acceptability for health, safety, and adequate performance), b) availability of skilled construction crews who will work for less than union wages, and c) use of manufactured housing (including both mobile home and modular housing) An additional factor related to construction costs is the number of units built at the same time Apartments of three stories or less achieve an economy of scale, provided that the building has typical amenities and no structured parking As the number of units E developed increases, construction costs over the entire development are generally w reduced based on economies of scale This reduction in costs is of particular benefit when S density bonuses are utilized for the provision of affordable housing Z 0 8 6 2 2 Land Costs N 0 N Grand Terrace is fortunate in that the cost of vacant land for residential development is c relatively affordable, especially when compared to the adjacent counties of Orange, Los Angeles, and San Diego Land prices are highly variable and depend on the density of development allowed, whether the site has environmental constraints, and whether an E existing use must be removed w Land costs are also influenced by location and views, for instance, land costs are higher along the hillside were valley floor views are afforded Fluctuations in market conditions will also influence land costs For example, from 2000 through 2006 real estate values rose significantly, however the recent downturn has resulted in a dampening effect on prices 8 6 2 3 Financing 86231 Developer Financing Construction financing costs also affect the feasibility of building new housing In the = past it was not uncommon for developers to receive construction loans for 100% or more of a projecVs estimated future value However, recently, following the housing market downturn of the early 1990s, financial institutions tightened regulations for construction loans, which was repeated again in the boom period of the early to mid-2000's The a tightened regulations often result in developers having to put up at least 25% of the project value Building -Cost net, 2013 VIII - 49 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 Packet Pg 138 ry Housing Element Table 8 37 General Plan Residential Designations Land Us Categai. Allo,�,gable. Zones Gross Densit� Hillside Residential R-1 (20) 0 —1 Du/Net AD Low Density Residential R-1 (7 2), R-1 (10), R-1 (20) 1— 5 Du/Net AD Medium Density Residential R-2, R-3 1 —12 Du/Net AD Medium High Density Residential R3 S, R3-20 12 — 20 Du/Net AD Source Grand Terrace Communitv Develonment Denartment_ 2013 Pursuant to City Zoning Code Section 18,10 040, a density bonus of up to 35% may be approved in accordance with California Density Bonus Law, when a developer provides housing for low to moderate income households, and semors While the amount of vacant land remaining within the City is minimal, land with potential for redevelopment and infill housing is primarily found in the relatively flat areas of the City, where increased densities are feasible, thus providing adequate sites for the construction of affordable housing In fact, the City adopted a new Code section which allows density bonuses on mfill lots These provisions will allow for either a density bonus in accordance with state law, a 20 percent density bonus can be approved where a project can be certified in LEED or a 10% density bonus for construction of the project to meet or exceed more than a 20 percent increase in energy efficiency above Title 24 requirements 8 6 3 1 2 Development Standards The City's development standards are consistent with the parameters and policies established in the General Plan and reflect an attempt to balance housing needs with infrastructure capacities and environmental considerations Table 8 38 presents the development standards of each residential zone Standards regulating development within the City are similar to those being used by other surrounding communities Taken together with the size of the lot, development standards are not considered especially constraining The previous Zoning Code limited the definition of multiple family residential developments to one- and two -bedroom units and placed minimum size requirements on them These limitations were removed in 2012 with a zoning code amendment, in accordance with Program 8 8 1 q of the previous planning period VIII - 51 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 w c d E m LU tM 0 0 T 04 0 N M 0 v Pdcket Pg 140 ~ Housing Element Table 8 38 Nhnimum Development Standards for Residential Zones tandard RI-7 2 RI-1+0 R1-20 1 RH s 0 R2 0 N R3 'I! -SR3 0 Units per Acre (Max) 5 4 2 1 9 12 ` g 20 Lot Area (sq ft 7,200 10,000 20,000 - 10,000 12,000 g 12,000 Lot Width ft 60 60 100 - 60 1 60 g 60 Lot Depth ft 100 100 150 - 100 100 9 100 Street Frontage (Minimum linear feet) 40 40 50 1 - 40 40 g 40 Setbacks Front Yard (Minimum linear feet 25 b 25 b 25 b - 25 b 25 b g 2Sb Setbacks Rear Yard (Minimum linear feet 20 b 35 b 35 b - 20 b 20 b g 20 b Interior Lot (With Garage) lob lob lob - job lob 9 job Interior Lot (Without Garage) 5 b 5 b 5 b - 5 b job g job Corner Lot (Street side 15b 15b 15b - 15b 15b g 15b Corner Lot (No Street std 5 5 5 - 5 10 g 10 Living gleFamilyum 1,350d 1,350d 1,350d - 1,350d 1,350d g - Living Area Multi Family One -bedroom) 800d 800d g g Living Area Multi Farrel Two -bedroom 1,000d 1,000d g g Building Lot Coverage % 50 50 40 - 60' 60' g 60 Building Height (ft) 35 e 35 e 35 e - 35 e 35 e g 35 e Source Grand Terrace Zoning Code Footnotes Refer to Zoning Code for footnote definitions VIII - 53 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 w c m E d w IM N 0 T N O N lr! 0 tV v M Q Lfcket Pg 1.42� L p 6AC�` Housing Element multiple family units When a studio or efficiency unit is proposed, only one parking space will be required, instead of two spaces 86314 Open Space Requirements Open space and setback requirements in Grand Terrace are also very similar to those used in other cities where the maximum lot coverage allowed vanes from 40 to 60 percent of the lot, thereby providing 1) sufficient usable open space, especially in backyards, 2) enough space for a car to park in the front driveway approach to the garage, and 3) enough separation between residences to ensure protection of privacy In the case of multiple family housing, 40 percent open space is required to provide common recreational amenities/facilities for residents Our experience indicates that this standard has not been a deterrent to past affordable housing projects 86.315 Design Review Standards The City does not have design standards or guidelines that constrain development in its residential districts Single -and multi -family units are reviewed on a case -by -case basis for high quality construction and compatibility with existing surrounding architecture The basic philosophy of the City's design review process is to arrive at a product that meets the City's goals and is financially feasible for the developer The responsibility of the Site and Architectural Review Board is to provide comprehensive site plan and architectural review of projects The scope of the Site and Architectural Review Board's review is to consider the site plan in relation to the properly and development standards (i a setbacks, lot coverage, building height, parking, etc ), placement of structures, vehicle and pedestrian access, landscaping, police and fire services, grading and drainage, traffic, relationship to existing and planned uses of adjoining and surrounding properties, and relationship to nearby properties and structures and surrounding natural topography It is also to consider the proposed architecture of buildings in terms of style and design, materials and colors, and size and bulk in relation to the surrounding properties Chapter 18 63 of the Zoning Code specifies the review authority of the Board with regard to site and building design Given the smaller scale of development of a single-family residence in comparison to a multiple family development project, the scope of the Board's review of single-family residences is generally more focused on architecture of the residences and site layout Review of multiple family development projects typically involves a greater level of review in regard to site development In addition to ensuring adherence to setbacks, height requirements, lot coverage, parking and other applicable development standards, the Board will also consider the compatibility of the project's site design with VIII - 55 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8.2014 d E d w 0 __ N 7 O T N 0 N co 0 N y Packet Pg-144 Housing Element Code compliance activities within the City are intended to promote the safety and character of the City The Cijy includes approximately three square miles There is currently only one code compliance officer responsible for code enforcement activities in the City Therefore, code enforcement activities are primarily reactive In the residentially designated properties, code enforcement housing efforts generally focus on property maintenance, including the rental inspection program 8 6 3 34 Development Filing Fees The City's development filing fees are still low when compared with surrounding areas A summary of development filing fees for the City is provided in Table 8 40 The fees that are charged by the City are a reflection of the time and effort that must be expended by City staff in order to properly review development plans The City will continue to conduct periodic surveys (both formal and informal) of other cities in the Grand Terrace area to ensure that local processing costs do not become a constraint on housing production VIII - 57 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 d E d w N 0 0 N. M O N y E. Packet Pg 146 Housing Element 8 6 3 45 Development Impact and Building Permit Fees Development impact fees are charged on a per -unit basis to provide funds to offset the anticipated impacts of population growth New housing, and therefore more Grand Terrace residents, may result in an increase in vehicle trips, park usage, school enrollment, and emergency service calls Development impact fees are carefully created to ensure that quality services and facilities are provided to residents without unduly burdening development As shown in Table 8 41 the total fees, including building permit and development impact fees for a 2,000 square foot residential unit are approximately $36,000, and approximately $27,000 for a 1,200 square foot multiple residential home While the majority of the costs is attributable to development impact fees, the City assess a lesser impact fee for multiple family development It should also be noted that a significant portion of the impact fees, water connection and school impact fees, are assessed by entities separate from the City, of which the City has little control of VIII - 59 CO Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 Packet Pg 7 Housing Element The per unit cost of housing, including construction and land cost is approximately $108 a square foot Using Table 8 41 above, that would equate to a per unit cost of $253,618 for a single family unit and $156,428 for a multiple family housing unit The total building and development impact fees are about 15% and 17%, respectively, of the total per unit cost 86356 Permit Processing The processing time needed to obtain development permits and required approvals is often cited as a prime contributor to the high cost of housing Additional time may be necessary for environmental review, depending on the location and nature of a project Unnecessary delays will add to the cost of construction by increasing land holding costs, interest payments and inflation Although these review processes may take a substantial amount of time, they are necessary to integrate a new development into the local urban environment In Grand Terrace, the average processing time for most development applications is two to three months with very small projects taking less than 30 days The City of Grand Terrace has fully implemented the provisions of AB 884, as well as more recent legislation requiring the establishment of "one -stop" permit coordination In fact,1all of development services have been consolidated into one department Community Development The divisions within the Community Development include Planning, Building and Safety, Code Enforcement, Engineering and Public Works Moreover, the City has established a Site and Architectural Review Board that also serves as the Planning Comnussion This Board is scheduled to meet twice per month to review all new construction proposals Based on periodic surveys conducted by the City, local processing times are shorter than those experienced in surrounding communities The following summarizes applications that are utilized by the City for various residential projects and average processing times Land Use Apphcation• This application is used for small ground floor room additions which are less than 500 square feet in size The average processing time is 2 to 4 weeks from filing to issuance of building permit Administrative Site and Architectural Review The Administrative Site and Architectural Review application is used for two-story additions, larger room additions which are 500 square feet in size or larger but less than 65% of the floor area of the existing house This application does not require a public hearing and can be approved by the Community Development Director The average processing time is typically 6 weeks from filing to issuance of building permit VIII - 61 Grand Terrace General Plan Draft September 19, 2013 Revised November 16, 2013 Revised January 8, 2014 w c m d w M c N 0 N O N M CO v ! Packet Pg 150 Housing Element Bernardino and Riverside regions Generally, the City has no backlog of residential projects that are waiting for processing by staff or for a public hearing by the Planning Commission or City Council The average processing times for residential projects are much less than those for other jurisdictions in the area 86367 Service and Facility Infrastructure Before a development permit is granted, it must be determined that public services and facility systems are adequate to accommodate any increased demand generated by a proposed project At present, all vacant residentially designated land within the City is in close proximity to the infrastructure systems (i e , utilities and streets necessary to provide service) While construction of local interior street and minor utility extensions would be required in some cases, the overall extent would not be great, the location of streets and utility lines as illustrated in the General Plan Circulation Element No street extensions or major service system improvements would be necessary for development of multi -family designated areas directly adjacent to Mount Vernon Avenue or single-family designated areas in the western portion of the City, west of the railroad tracks Service systems are adequate to provide for the higher densities expected to be associated with low- and moderate-mcome developments Water service is provided by the Riverside Highland Water Company (RHWCO) RHWCO is a private water company owned by its shareholders It maintains water main transmission Imes, wells, reservoirs, and service laterals throughout the City and is directly responsible for maintenance The water supply for the Company is from five separate groundwater basins The 2010 Urban Water Management Plan prepared for the Company indicates that there is sufficient water supply to accommodate development within the City Sanitary sewer service is provided by the City of Grand Terrace, and the City maintains all collections Imes within its city -limits The City contracts with the City of Colton for wastewater treatment 8 6 3 -78 Jobs/Housing Balance As defined by SCAG, a balanced subregion or community is one having an employment to housing ratio of 12 jobs per dwelling unit Recent SCAG data estimated that there are approximately 3,000 combined public and private sector jobs within the City of Grand Terrace By comparison, there are currently 4,315 households within the City This translates into an employment to housing ratio of 0 70 jobs per dwelling unit, and indicates that the City is "jobs poor" and "housing rich " Therefore, adherence to the VIII - 63 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 w 0 E d w a� c N 0 01 T 0 N co T 0 M Packet Pg,1 Housing Element The Building and Safety Department strictly follows the guidelines set by CALDAG for their ADA regulations on new and rehab commercial construction There have been several new developments in the City that have been required by law to be disabled accessible In accordance with state law, multiple family developments are required to mcorporate adaptable units into the project design, in addition to ensuring an accessible path of travel from the street The City has also retrofitted several intersections in the City with disabled curb access, disabled drinking fountains and/or disabled buttons at the signalized intersections In addition reasonable accommodations have been provided at City Hall including disabled access to the City Hall including a disabled parking spaces, ramp and an emergency access bell for access to the main City Hall building Reasonable Accommodations The City adopted a Reasonable Accommodations Ordinance This ordinance allows residents to request a reasonable accommodation from City zonmg or building codes The process to do so is subject to a Land Use application, which is the City's lowest filing fee To date, only one resident has requested and received a reasonable accommodation to expand -a residence m E a VIII - 65 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 'Packet Pg 154 —$AQ_ Housing Element , Policy 8 2 1 Promote and encourage infill housing development and use of underutilized land for residential construction Policy 8 2 2 Promote mixed use and infill residential development in the Barton Road Specific Plan areas Policy 8 2 3 Provide for housing set -aside funds to be committed to the "Habitat for Humanity" for the development of low-income housing Policy 8 2 4 Facilitate access to housing assistance programs Policy 8 2 5 Emphasize and promote the role of the private sector in the E d w construction and financing of affordable income housing c Policy 8 2 6 Continue to encourage the development of attached or detached N 3 x° second dwelling units, in accordance with the Zoning Code N 0 N. Goal 8 3 Address and, where appropriate, remove governmental co 0 constraints to the maintenance, improvement and development of ZL housing = Policy .8 3 1 Provide for streamlined, timely, and coordinated processing of residential projects to minimize holding costs and encourage housing production Policy 8 3 2 Periodically review residential development standards and regulations, ordinances, processing procedures, and fees to identify and mitigate constraints that may impede the development, improvement, and conservation of housing Policy 8 3 3 Offer regulatory incentives and concessions for affordable housing, 0 such as relief from development standards, density bonuses, or fee v waivers where deemed to be appropriate CI) Goal 8 4 Conserve and improve the condition of existing affordable housing E stock e� Policy 8 4 1 Encourage the rehabilitation of deteriorating housing a Policy 8 4 2 Encourage the use of assistance programs to make residences more energy efficient VIII - 67 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8.2014 Packet Pg,156 Housing Element Responsible Agency Community Development Objective Support low income affordable housing production Timing Ongoing through the planning period Funding sources General Fund, Filing fees Program 3 The City's CEDD will consider, on a case -by -case basis, to allow developers to use Planned Residential Development standards, where, in addition to density bonuses in accordance with state law, allows for density bonuses where energy efficient construction is incorporated into projects Responsible Agency Community Development Objective Support housing production Timing Ongoing through planning period Funding sources Filing fees, General Fund Program 4 A City -owned parcel was acquired by Habitat for Humanity to develop two lower non -senior income affordable housing units Collaborate with Habitat for Humanity to construct the two units during the planning period Responsible Agency Housing Authority, Community Development Objective Support housing production Timing 2017 Funding sources Possible Housing Authority funds, state and federal sources, private funding 8722 Programs to Assist the Development and/or Availability of Affordable Housing Program 5 Provided the Housing Authority is allowed to keep properties transferred to them, make a 0 63-acre parcel available for development of low income housing units Responsible Agency Housing Authority, Community Development Objective Support housing production Timing 2019 Funding sources Possible Housing Authority funds, state and federal sources, private funding Program 6 Ensure access to the Section 8 Rental Assistance program operated by the San Bernardino County Housing Authority by assisting the County with publicity whenever the waiting list is opened, by posting the phone number and website of the Housing Authority on the City's websrte VIII - 69 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 M Packet Pg_ 158 Housing Element Information on this Program will be provided on the City's websrte, including links to the NHSIE and NPHA websites, and posted biennially in the local newspaper Responsible Agency Community Development Objective Production of affordable housing Timing 2014, and biennially thereafter Funding sources State funding 8723 Programs to Mitigate Governmental Constraints Program 10 The City adopted Chapter 18 68 (Reasonable Accommodations) providing for a streamlined process for disabled persons to request deviations from the City's code requirements Over the planning period the City will continue to implement this program Responsible Agency Community and Economic Development Department Objective Support fair housing Timing Mitigate governmental constraints Funding sources Filing fees Program ll Continue to expedite the processing of plans for proposed housing projects that are affordable to low- and moderate -income households Responsible Agency Community Development/Planning/Building and Safety Objective Streamline production of affordable housing Timing Ongoing Funding sources General Fund, Filing fees Program 12 Periodically review residential development standards and regulations, ordinances, processing procedures, and fees to identify and mitigate constraints that may impede the development, improvement, and conservation of housing Responsible Agency Community Development/Planning Objective Mitigate governmental constraints Timing Twice during the planning period Funding sources General Fund, Filing fees Program 13- Amend the Zoning Code as it relates to transitional and supportive housing in accordance with state law, so that such housingis s subject only to those restrictions that apply to other residential uses of the same We in the same zone VIII - 71 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8.2014 w _ d I_ d w M __ 0 T N 0 N. M 0 N M Packet 1I?g_ 160 6 A_C Housing Element Information on this Program will be provided on the City's websrte, including links to the NHSIE websrte, and posted biennially in the local newspaper Responsible Agency Community Development/Plamung Objective Maintenance and conservation Timing 2014, bienrually thereafter Funding sources Private funding Program 4617 Neighborhood Partnership Housing Services, Inc (NPHS) is a non-profit organization that operates a Healthy Homes Grant program This program E provides home safety repair grants to low income senior homeowners and homeowners w with permanent mobility disabilities c N Information on this Program will be provided on the City's websrte, including a link to x° the NPHS websrte, and posted biennially in the local newspaper N 0 N Responsible Agency Community Development/Plannmg c Objective Conservation and improvement Timing 2014, biennially thereafter Funding sources Private funding E Program 3P18 California's Keep Your Home California Program is a federally funded foreclosure prevention and loan modification program Keep Your Home California provides the following Unemployment Assistance to assist homeowners who have experienced involuntary job loss Eligible homeowners may receive benefits up to $3,000 per household per month towards their mortgage payment for up to 6 months Mortgage Reinstatement Assistance to assist homeowners who have defaulted on their mortgage payment Eligible homeowners may receive benefits up to v $15,000 per household towards their mortgage payment er; Principal Reduction Program is intended to assist homeowners attain an affordable monthly payment If eligible, homeowners may receive benefit assistance up to $50,000 per household, less monies previously received from other Keep Your Home California programs a Transition Assistance Program is intended to provide transition assistance benefits to homeowners who can no longer afford their home and want to avoid VIII - 73 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8.2014 Packet Pg_ 162� Housing Element Program -2422 Continue to participate in and provide staff support for the various homeless programs operated by the San Bernardino County Homeless Partnership, including participation in the Point in Time Homeless Survey Responsible Agency Community Development/Planning Objective Support fair housing Timing 2014 and ongoing throughout the planning period Funding sources General Fund, Filing fees 87.3 Quantified Objectives The City's quantified objectives for the development, rehabilitation and conservation of housing during the 2014-2021 planning period are summarized in Table 8 42 During the past few years, the City has experienced significant revenue shortfalls, causing each City department to cut costs and staff, City staff has been reduced by over 50% During the last planning period many housing programs were suspended due to high housing and construction cost Now unfortunately, due to the dissolution of redevelopment agencies throughout California, the City has lost a major local funding source In addition, many County -implemented programs, such as housing rehabilitation, weatherization and senior repair programs, have also been cut, again, resulting in a loss of a major resource for local jurisdictions Table 8 38 Summary of 2014-2021 Ouantified Obiectives Income @ategon� Extremel Low* l��ew — �o�ns17M chqnW 14 Reha 0 COnsGPVat tl 0 Very Low -Income 14 2 5 Low -Income 19 3 5 Moderate -Income 22 0 5 Above Moderate 49 0 5 of is � 8 5 25 *Local jurisdictions are required to project the housing needs of extremely low income households In estimating the number of extremely low income households, a jurisdiction can use 50% of the very low income VIII - 75 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 d w an w 0 x 0 N M 0 v M Packgt�P,g 164 Housing Element 8.8 2 Energy Efficiency Property Assessed Clean Energy (PACE) Program The San Bernardino County Associated Governments (SANBAG) has initiated the PACE Program This Program assists home and business owners pay for the upfront costs of energy efficient improvements, such as solar panels, cool roof systems, attic/house fans, high efficiency heating and air conditioning, and similar energy improvements The loans are repaid over an assigned term and paid through the annual tax bill Community Action Partnership of San Bernardino County (CAPSBC)- Weatherization Program Assists eligible low income customers by installing energy conservation measures that will reduce utility costs and conserve energy Residents eligible for the Weathenzation Program include single- family homes, condominiums, and multi -family homes, such as apartment complexes This program is available to homeowners and renters Examples of energy conservation measures include low flow shower heads, attic insulation, caulking, set back thermostat, and minor repairs, such as replacement of door (s), broken glass, patching of holes, door stops, frames, etc • Home Energy Assistance Program (HEAP) The HEAP program provides, to eligible households, emergency and non emergency utility assistance in the form of a credit on gas, electric, wood or propane bills Emergency assistance is when the utility has already been turned off, whereas, non - emergency is when a disconnection notice is received California Alternative Rates for Energy (CARE) Southern California Edison and The Gas Company participate in the CARE program providing lower energy rates to eligible households To inform residents about this program, the utility companies mails all customers brochures regarding the program Conservation Garden at Grand Terrace Fitness Park The landscaping at Grand Terrace Fitness Park was designed to be a water conservation demonstration garden Most of the plant material within the Park uses less water than a traditional landscape or park and much of it would survive on just the limited rainfall that falls in Grand Terrace The local water purveyor, Riverside Highland Water Company, partnered with the City to provide plant identification signs so that Park visitors can identify water conserving plants that they would like to use in their gardens and yards, and educational signs that speak to water efficiency through the use of water conserving plants and smart irrigation VIII - 77 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 14 Y Packet Pg 166 Housing Element 8.9 FINANCING RESOURCES In 2012 the state abolished all redevelopment agencies in California, therefore tlus tool for community revitalization and affordable housing assistance is no longer available Nevertheless, there are a variety of potential funding sources available to support affordable housing in the City of Grand Terrace They include the following ,I 8 91 Federal and State Resources Home Investment Partnership (HOME) Program. The HOME is a federal program, created as a result of the National Housing Affordability Act of 1990 Under HOME, HUD awards funds to localities on the basis of a formula, which takes into account tightness of the local housing market, inadequate housings poverty and housing production costs Localities must match HOME funds with 25% of funds from non- federal sources HOME funding is provided to jurisdictions to assist either rental housing or home ownership through acquisition, construction, reconstruction, and/or rehabilitation of affordable housing Also possible is tenant -based rental assistance, property acquisition, site improvements, and other expenses related to the provision of affordable housing and for projects that serve a group identified as having a special need related to housing Community Development Block Grant Program (CDBG) Through the federal CDBG program, HUD provides funds to local governments for funding a range of community development activities CDBG grants are awarded to the City on a formula basis for housing activities, including acquisition, rehabilitation, homebuyer assistance, economic development, homeless services and public services CDBG funds are subject to certain restrictions and cannot be used for new construction of housing CDBG grants benefit primarily persons/households with incomes not exceeding 80 percent of the County Median Family Income Low Income Housing Tax Credit (LIHTC) Program This program was created by the Tax Reform Act of 1986 to provide an alternate method of funding low -and moderate-mcome housing Each state receives a tax credit, based upon population, toward funding housing that meets program guidelines The tax credits are then used to leverage private capital into new construction or acquisition and rehabilitation of affordable housing Limitations on projects funded under the Tax Credit programs include minimum requirements that a certain percentage of units remain rent -restricted, based upon median income, for a term of 15 years Multifamily Mortgage Revenue Bonds This funding source provides below -market interest rate loans for development, acquisition, or rehabilitation of existing multifamily VIII - 79 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8, 2014 d E d ui a� 0 x r N O N co lT v Y c d E s ca 'Packet Pg 168 , �- Housing Element and households earning 80% or less of the area median income established by HUD, who reside within the County of San Bernardino HOME Consortium area City residents are eligible to participate in this program VIII - 81 Grand Terrace General Plan Draft September 19, 2013 Revised November 19, 2013 Revised January 8.2014 d E d W tM S U! O O 2 P N O N M IT - CO N 71 6 A_C Housing Element 1 density bonuses and incentives will be made available for any for -sale or rental, single-family or multi -family development when requested by a developer who agrees to long-term affordability restrictions Accomplishment The City has drafted a new chapter to the Zoning Code providing for density bonuses in accordance with the requirements of State density bonus law The adoption of this chapter is anticipated with the adoption of the Zoning Code Update in 2013 In addition, the City Council adopted Ordinance No 260 establishing planned residential development regulations that provide for density bonuses when energy efficient methods are incorporated into project design Program 8 8 1 e The City's Redevelopment Agency will continue to allocate funds, a process which began in 1993, for the upgrading and expansion of mobile home parks within the City Accomplishment The now dissolved Community Redevelopment Agency funded a neighborhood improvement grant program during fiscal year 08-09, 09-10 and 10-11 The program provided $1,000 in grant money for exterior improvements to residential properties such as landscaping material, paint and painting supplies, fencing, and garage and front doors Sixty-two residential properties were improved including nine mobile home owners Program 8 8 1 f The City Manager's Office will continue to offer low interest bond financing and redevelopment tax increment assistance in the form of land write down to qualified developers for the construction of mixed use development, with the expectation that at least 50- 75 units will be provided and a requirement that 30% of the units (at least 20) will be affordable to "very low" income households Accomplishment A General Plan Update was adopted in April 2010, which identified a mixed use land use category which would allow residential units A specific plan is intended for the development of this area, to include up to 75 residential units, including affordable units Due to the uncertainty of the I-215 Freeway/Barton Road interchange development of the Specific Plan was put on hold by a developer The City will continue to require the residential component of the specific plan, however, with the dissolution of redevelopment agencies and funds other funding sources will need to be found to developer any city -initiated specific plan Program 8 8 1 g The Housing Office will continue to utilize the services of the Inland Fair Housing Mediation Board, through an existing contract with the County of San Bernardino, for fair housing, landlord tenant dispute resolution and senior shared housing The City will post a notice of the City's website to inform the public of the services of the Inland Fair Housing and Mediation Board, and include a link to their website Semi-annual activity reports will be obtained from the Inland Fair Housing and Mediation Board in order to monitor local compliance with fair housing laws A-2 Grand Terrace General Plan Draft September 19, 2013 Revised January 8, 2014 Packet Pg 172 6AC Housing Element designation allows non -senior housing uses In addition, a density bonus would be allowed in accordance with state density bonus law Program 8 8.1.k The City's CEDD will consider, on a case -by -case basis, an amendment to the Zoning Map and General Plan Land Use Map, to allow densities of up to 25 umts/acre for affordable housing projects in proximity to public transit, commercial centers, and services, and in accordance with state density bonus provisions Accomplishment The City adopted Ordinance No 264 creating a new R3-20 zone district with a density of 20 units per acre and applied this designation to a city -owned parcel Development within this zone would also be allowed density bonuses as provided in state density bonus law 2 ut ai Program 8 8 1 1 The City will collaborate with an affordable housing developer, such as Habitat for Humanity or other affordable housing developer, to develop a 0 63-acre City -owned parcel for the production of non -senior lower income affordable housing units T N Accomplishment The City adopted Ordinance No 264 creating a new R3-20 zone N district with a density of 20 units per acre and applied this designation to the parcel The c City collaborated with a developer for development of a 23 unit low income rental units However, the applicant was unable to secure additional funding to move forward with the project E The City also deeded over a 0 50-acre parcel to Habitat for Humanity The construction of two owner occupied units restricted to low income households will be constructed on the property, which are expected to be constructed in 2015-16 Program 8 8 1 m The City's CEDD will amend the Zoning Code to permit emergency shelters in the Industrial zone district without a conditional use permit, and subject to the same development and management standards that apply to the residential or commercial uses within the same zone district Standards will also be established as provided for under SB 2 to regulate emergency shelters Accomplishment The City adopted Ordinance No 264 to allow emergency shelters in v the M2-Industnal zone district, and established standards in accordance with the M provisions of SB 2 E s Program 8 8 1 n The Housing Office and CEDD will ensure access to the Section 8 Rental Assistance program operated by the San Bernardino County Housing Authority by assisting the a County with publicity whenever the waiting list is opened, by posting the phone number and website of the Housing Authority on the City's website Accomplishment The City continues to participate in HUD Section 8 housing programs through an agreement with the Highlands Apartments to provide 111 residential rental A-4 Grand Terrace General Plan Draft September 19, 2013 Revised January 8.2014 Packet Pg 174 Housing Element review is to consider the site plan in relation to the property and development standards (i e setbacks, lot coverage, building height, parking, etc ), placement of structures, vehicle and pedestrian access, landscaping, police and fire services, grading and drainage, traffic, relationship to existing and planned uses of adjoining and surrounding properties, and relationship to nearby properties and structures and surrounding natural topography It is also to consider the proposed architecture of buildings in terms of style and design, materials and colors, and size and bulk in relation to the surrounding properties " Program 8 8 1 s To accommodate the housing need for the remaining 27 units affordable to lower -income households, the City will rezone at least 1 35 acres of vacant land, at a minimum density of 20 units per acre Rezoned sites will include Site A and Site D, as described on Table 8 26, and allow exclusively multiple family and senior residential uses and permit owner - occupied and rental multifamily residential uses by -right (without a conditional use permit, planned unit development permit or other discretionary Program) pursuant to Government Code Section 65583 2(h) Accomplishment On April 5, 2012 the Planning Commission conducted a public hearing to re -designate the above -noted sites totaling 2 52 acres to an R3-20 High Density Residential designation During the public hearing significant opposition was raised regarding Site D, and therefore, Site D was tabled until such time as a development application is submitted in conjunction with a Zone Change/General Plan Amendment, in order to comprehensively evaluate the project Site A, totaling 0 81 acres, was resdesignated to R3-20 by the City Council on May 20, 2012 Additionally, Ordinance No 264 exclusively permits multiple family and senior housing in the R3-20 zone district 8 8 2 Programs In Support Of Housing Affordability Program- 8 8 2 a Continue an outreach campaign to solicit participation of private developers in affordable housing programs This will be accomplished by compiling and subsequently maintaining a roster of interested firms, which will be notified when opportunities arise Accomplishment The City maintains its General Plan Land Use Map and Zoning Map to reflect accurate and current information All developers interested in pursuing housing projects within the City are encouraged to meet with the Community Development Director to review potential project sites This information is made available to anyone showing interest in the community The City adopted Ordinance No 264 and created a new R3-20 zone district with a density'of 20 units per acre, and also adopted Ordinance No 260 to allow for flexibility and creativity in the development of infill lots, including the provision of density bonuses when energy efficient methods are incorporated into design and construction Also, in 2010 the City conveyed a City -owned parcel to Habitat for Humanity for the A-6 Grand Terrace General Plan Draft September 19, 2013 Revised January 8.2014 c d E d w 0 S N 0 N 0 N ch 0 v y 0 E s 0 a Packet Pg_ 170 Housing Element ^6;AC 0�- Program 8.8 2 g 1 The City Manager's Office will offer to open facilities at City Hall and the City Yard to provide emergency shelter during times of extreme weather or hardship - r Accomplishment The City's Senior Center has been identified as an emergency shelter during extreme weather conditions, and the Grand Terrace library is a designed cooling center during hot weather conditions Program 8 8 2 h The City Housing Office will continue to operate the first time buyer purchase assistance program to acquire and rehabilitate deteriorated and/or foreclosed residential property then resell the homes to qualified low and moderate income households d Accomplishment The City operated a "first time buyer" program in the past However, E in 2005, local housing market conditions have made the provision of affordable single W family units difficult due to high costs and unreasonable subsidy requirements The S intent was to reactivate the program when housing costs returned to affordable levels, c however, priority was given to trying to work with a developer for multiple family = housing Since then with the dissolution of redevelopment agencies, there is no funding c available to operate the program M 0 Program 8 8 2 i The City's Housing office will use its website to provide information on home ownership and home repair programs operated by the County of San Bernardino Department of Community Development and Housing (CDH), including a web link to CDH's website d Programs offered include HOME Homeownership Assistance Program, HOME American W Dream Downpayment Initiative, Single Family Home Improvement Loan Program, and the c Senior Home Repair Program 0 Accomplishment The City provides information on County operated housing programs on = its website The County continues to operate the HOME Investment Partnership Program w and the Multifamily Residential Rental Housing Revenue Bond Program However, it no ci longer operates the Single Family Rehabilitation Loan Program o Program 8 8 2 1 The City's Housing office will use its website to provide information on the County of San Bernardino's Senior Home Repair Program, which allows qualifying seniors a one time grant in the form of labor and materials to help correct code violations, and/or health v and safety problems This grant program would assist extremely low to moderate income senior ") households d Accomplishment The City provided information on County operated senior home repair program The City allocated CDBG funds to the senior home improvement program in CDBG program years 2010-2011 and 2011-2012 In 2012 the County terminated this Q program A-8 Grand Terrace General Plan Draft September 19, 2013 Revised January 8.2014 Packet P9 178 6AC Housing Element which provides low cost loans for energy efficient improvements Program 8 8 3 d The City's Redevelopment Agency will continue to monitor housing conditions throughout the City in order to establish target areas for rehabilitation efforts Rehabilitation efforts could include a low interest and/or grant program for minor home repairs, such as repainting, yard clean up, and/or landscaping Accomplishment The now dissolved Community Redevelopment Agency funded a neighborhood improvement grant program during fiscal year 08-09, 09-10 and 10-11 The program provided $1,000 in grant money for exterior improvements to residential properties such as landscaping material, paint and painting supplies, fencing, and garage and front doors 62 residential properties were improved including 9 mobile home owners Unfortunately, due to funding limitations, the program was de -activated during fiscal year 2010-2011 In addition the City has allocated a portion of the City's CDBG allocation to fund enhanced Code Enforcement Services in CDBG target areas, which includes monitoring existing housing to address deteriorated or unsightly property conditions as they may arise Program 8 8 3 e The City's CEDD and BSIPW/H will review all changes in planned land uses to determine the cumulative impact on community facilities and municipal services, in order to ensure that adequate facilities and service levels are provided to all residents Accomplishments All proposed land development projects are reviewed by the City for potential impacts to community facilities and services This review is incorporated into the City's mandatory CEQA review process In addition, all new development is subject to development impact fees, including recreation and general facilities Program 8 8 3 f The City's Community Services Department and CEDD and BS/PW/H will continue existing code enforcement efforts and explore new methods for eliminating deteriorated or unsightly property conditions in residential areas Accomplishments The City continuously momtors the conditions of housing throughout the City through its Code Enforcement program, including the City's Non -owner Occupied/Rental Property Program which inspects rental properties on a regular basis to ensure that that rental housing units are well maintained The now dissolved Community Redevelopment Agency funded a neighborhood improvement grant program during fiscal year 08-09, 09-10 and 10-11 The program provided $1,000 in grant money for exterior improvements to residential properties such as landscaping material, paint and painting supplies, fencing, and garage and front doors 62 residential properties were improved including nine mobile home owners Unfortunately, due to funding limitations, the program was de -activated during fiscal year 2010-2011 A-10 Grand Terrace General Plan Draft September 19, 2013 Revised January 8, 2014 M c d E E5 `Packet Pg 180 6 AfC ti Housing Element Program 8 8 3 k The City's Code Enforcement Department will continue to implement Ordinance No 221 for the maintenance of non -owner occupied housing stock in an effort to improve substandard conditions of the City's non -owner occupied housing stock Substandard conditions include properties that do not meet minimum housing and building code standards, exterior maintenance standards, or that are not safe to occupy Accomplishments The City continuously monitors the conditions of housing throughout the City through its Code Enforcement program, including the City's Non -owner Occupied/Rental Property Program which inspects rental properties on a regular basis to ensure that that rental housing units are well maintained In addition the City has allocated a portion of the City's CDBG allocation to fund expanded Code Enforcement Services in CDJ3G target areas, which includes monitoring existing housing to address deteriorated or unsightly property conditions as they may arse Program 8 8 31 The City shall amend its Zoning Code to establish a reasonable accommodation process for housing designed for, intended for occupancy by, or with supportive services for, persons with disabilities Accomplishments The City adopted Ordinance No 264 establishing Chapter 18 xx which established a reasonable accommodations process To date no requests have been made Grand Terrace General Plan A-12 M P Draft September 19, 2013 Revised January 8, 2014 Packet Pg_ 18_1 �7rA� ° AGENDA REPORT MEETING DATE January 28, 2014 Council Item TITLE Approval of Revised Fraud Prevention & Detection Policy PRESENTED BY Steve Elam, Finance Department t RECOMMENDATION Review and approve the revised fiscal policy related to Fraud Prevention & Detection (Exhibit A) BACKGROUND On January 14, 2014, two fiscal policies were submitted to the City Council for review and approval The policies were as follows Unclaimed Money and Fraud Prevention & Detection Following a discussion of these policies, the Unclaimed Money Policy was approved The City Council requested that revisions be made to the Fraud Prevention & Detection Policy and that it be returned for further consideration and approval DISCUSSION The Fraud Prevention & Detection Policy, as previously submitted, identified the City Manager as the official who would designate an Investigator and direct the overall �- investigation and, then, report the results to the City Council at the conclusion of the investigation The City Council -requested that provisions be added ` to the policy addressing a scenario in which the City Manager may be a subject of the investigation The City Council also requested that provisions be added stating that the City Council would be notified of an investigation at its outset, as well as its conclusion, rather than just at the conclusion The requested revisions have been made to the Fraud Prevention & Detection Policy, which is attached to this staff report as Exhibit A The revised provisions have been highlighted to show new text that was added as well as any text that was deleted FISCAL IMPACT. There is no fiscal impact associated with approval of the revised Fraud Prevention & Detection Policy ATTACHMENTS • Exhibit A Fraud Prevention & Detection Pohcy_REVISED APPROVALS Steve Elam Finance Completed 01/21/2014 5 50 PM Completed 01/22/2014 9 12 AM Packet{Pg 183 7;A A �NC�w>•�a„1 CITY OF GRAND TERRACE FISCAL POLICY FRAUD PREVENTION & DETECTION 1 PURPOSE AND SCOPE To establish a policy and procedures for identifying acts that might be fraudulent, and to describe the steps to be taken when fraud or other dishonest activities are suspected, and to establish procedures to follow in accounting for missing funds, investigating other irregularities, and providing for restitution and recoveries II -DEFINITIONS A Fraud — the intentional false representation, or concealment of material fact for the purpose of personal gain for oneself or others, or inducing another to act similarly Fraud and other similar irregularities include, but are not limited to 1 Claim for reimbursement of expenses that are not job -related or authorized by City policy 2 Forgery or unauthorized alteration of documents (checks, promissory notes, time sheets, agreements, purchase orders, budgets, etc ) 3 Misappropriation of City assets (funds, securities, supplies, furniture, equipment, etc) 4 Improprieties in handling or reporting of financial transactions 5 Authorizing or receiving payment for goods not received or services not performed 6 Computer -related activity involving unauthorized alteration, destruction, forgery, or manipulation of data or misappropriation of City -owned software 7 Misrepresentation of information on documents 8 Misrepresentation of authority 9 Any apparent violation of Federal, State, or Local laws related to E ' dishonest activities or fraud ' a 10 Seeking or accepting anything of material value from those doing business with the City including vendors, consultants, contractors, lessees, applicants, and grantees Fraud Prevention & Detection Policy Page 1 of 7 _ z Packet Pg , 185 alert for any indications of such conduct G The Investigator, in conjunction with the City Manager, has the primary t responsibility for the investigation of all activity as defined in this policy Auld the City Manager be a subject of the investigation, the City Attorne} be substituted for the City Manager in references throughout this policy :)loyees or other individuals suspecting any fraudulent activity by the Cit) iager should report his/her concern directiv to the ON Attornev 1 ` Should the City Manager and City Attorney both be subjects of th investigation, the Mayor will be substituted for the City Manager and Cii ttorney in references throughout this policy Employees or oth( ndividuals suspecting any fraudulent activity by both the City Manager an ity Attorney should report his/her concern directiy_to the e_ Mayor, who will_i urn advise the other members of the Citv Council l 'Throughout the investigation, the Investigator will inform the City Manager and others that he/she designates, of pertinent investigative findmas The City Council shall also be immediately advised of the kept apprised of its status throughout the investiciation F— K Employees will be granted whistle -blower protection when acting in accordance with this policy When informed of a suspected impropriety, neither the City nor any person acting on behalf of the City shall 1 Dismiss or threaten to dismiss the Employee, 2 Discipline, suspend, or threaten to discipline or suspend the Employee, 3 Impose any penalty upon the Employee, or 4 Intimidate or coerce the Employee Violations of the whistle -blower protection will result in discipline up to and including dismissal Upon the conclusion of the investigat an allegation of fraud said to have been committed by an employee icial, the City Council shall be informed by the City Manager, or by i icial whom received the complaint and authorized the investigation, of tcome of the investigation This shall be done in manner cognizant of vacy right, if any, of the accused employee or official, as advised by M The City Manager, following review of investigation results, will take a appropriate action regarding Employee misconduct Disciplinary action can include termination, and referral of the case to an appropriate law Fraud Prevention & Detection Policy Page 3 of 7 Packet Pg_ to N I 9 In dealing with suspected dishonest or fraudulent activities, great care must be taken Therefore, management should avoid the following a False accusations b Alerting suspected individuals that an investigation is underway c Treating Employees unfairly d ' Making statements that could lead to claims of false accusations or other offenses 10 In handling dishonest or fraudulent activities, Management has the responsibility to a Make no contact (unless requested) with the suspected individual to determine facts or demand restitution Under no circumstances should there be any reference to "what you did", "the crime", "the fraud", "the misappropriation", etc b -Avoid discussing the case, facts, suspicions, or allegations with anyone outside the City, unless specifically directed to do so by the City Attorney c Avoid discussing the case, facts, suspicions, or allegations with anyone other than employees who have a need to know such as the Laity Manager, City Attorney, Department Head, Finance Director, Investigator, or law enforcement personnel — and should direct any City Council inquiries to the City Manager d Direct all inquires from the suspected individual, or his or her representative, to the Investigator All inquires from the media should be directed to the City Manager e Take appropriate corrective and disciplinary action, up to and including dismissal, after consulting with the City Manager, in conformance with the City's Personnel Rules and Regulations and the appropriate Memorandum of Understanding, as applicable B Investigator Responsibilities 1 Upon assignment by the City Manager, the Investigator will promptly investigate the allegations of fraud or other dishonest activities ' 2 Employees must cooperate with the Investigator Refusal to cooperate, or the conveyance of inaccuracies, may subject an Employee to disciplinary action up to and including dismissal Fraud Prevention & Detection Policy Page 5 of 7 _ Packet Pg x 1,gQ ,_ 7�A A 10 The Investigator will be required to make recommendations to the appropriate department for assistance in the prevention of future similar occurrences 11 Upon completion of the investigation, including all legal and personnel actions, all records documents, and other evidentiary material obtained from the department under investigation will be returned to the City Manager Fraud Prevention & Detection Policy Page 7 of 7 _ Packet Pg_ 191 8�A � r � AGENDA REPORT MEETING DATE January 28, 2014 Council Item TITLE Council Selection of Alternative to Fill City Council Vacancy PRESENTED BY Ken Henderson, Interim City Manager RECOMMENDATION Consider alternatives available for filling the vacancy on the City Council, select a method for filling the vacancy from the alternatives provided, and direct staff to take the necessary steps to implement selected alternative to fill the vacancy BACKGROUND, Mayor Pro Tem Bernardo Sandoval announced his resignation from the City Council during the Council Meeting on January 14, 2014 thus creating a vacancy on the Council the subsequent day, The term for this Council seat expires in November 2014 Grand Terrace has had seven prior Council seats vacated Six were filled by appointment and one was filled by special election as summarized below Vacated Council Seat Summary # Date Method Vacancy Filled Vacated/Filled 1 September 19, 1988 Council Member Susan Shirley resigned October 10, 1988 Jim Singley appointed (term expired 11/1990) 2 March 9, 1994 Council Member Ron Christianson resigned March 1$, 1994 Dan Buchanan appointed (term expired 11/1994) 3 June 10, 1996 Council Member Gene Carlstrom resigned June 11, 1996 LeeAnn Garcia appointed (term expired 11/1,996) 4 August 26, 1999 Council Member Jim Smgley resigned September 14, 1999 Don Larkin appointed (term expired 11/2000) 5 December 14, 2006 Council Member Maryetta Ferre elected Mayor January 9, 2007 Dan Buchanan appointed (term expired 11/2008) 6 March 10, 2010 Council Member Jim Miller resigned December 14, 2010 Darcy McNaboe elected 11/2/10 (term expired 11/2012) 7 December 14, 2010 Council Member Walt Stanckiewttz elected Mayor January 13, 2011 Gene Hays appointed (term expired 11/2012) DISCUSSION Since the last vacancy on the City Council, California Government Code Section 36512(b) has been amended to allow a general law city 60 days to fill a city council 0acketaPg 192M Information for each of the options to fill the Council vacancy is provided below Fill Vacancy by Appointment, The first step in filling the vacancy by appointment would be to establish the selection - process The City's past practice has been to accept applications from interested residents and then, during a Council Meeting, conduct interviews and make the appointment A copy of the application previously used is included as an attachment to the staff report Staff has reviewed the application and recommends, if Council decides to fill the vacancy by appointment, three changes (1) update date application needs to be submitted to the City Clerk to February 5, 2014, (2) add line for cell phone number, and (3) add line for email address If the Council desires other changes to the application they would also be incorporated into the application Below is a tentative timeline if the vacancy is filled by appointment It does not include any special meeting dates and avoids conducting interviews at the February 25th Council Meeting which will be largely devoted to the Mid Year Budget Review Date Activity January 28 Council approves revisions to the application lication January 29 Application available at Cit 'Clerk's Office & on Cit''s website Feb�da _ 5 Deadline to submit application to'Citx Clerk b" 5'00 pm February 6 Agenda packet & applications provided to Council FebruaN 11 Interview applicants & make selection during Council Meeting Februa _- 28 Swear in new Council Vember Either before or during the February 11th Council Meeting the Council would need to determine the order in which the applicants are interviewed The City's past practice has been`for the Mayor to draw names to determine the order of the interviews The applicants adjourned , to the Library until each individual' was asked to return to the Council Chamber for,his or her interview The question asked by the Council at the interview would need to be determined Staff recommends the members of `the Council submit potential interview questions to the City Clerk by February 5th to be compiled into a single list and provided to the Council on February 6th Staff may also suggest interview questions, depending on how many are received from the Council At the February 11th Council Meeting, after the applicants` have adjourned to the Library, the Council would review the list of possible interview questions to decide which questions will be asked -and to determine which member of the Council would ask which question After the interview questions have been determined the interviews would begin At the conclusion of the interviews, Council discussion on the appointment would begin The Council would vote on individual applicants until a majontj of the Council agree on one who will then fill the vacancy and be sworn into office at the February 28th Council Meeting Packet Pg 194 "8AA `' T y CITY OF GRAND TERRACE APPLICATION TO SERVE ON THE CITY COUNCIL aenno a Please submit completed Application on or before January 4, 2011 at 5 00 p m to Grand Terrace City Hall City Clerk's Department 22795 Barton Road GGrand Terrace, CA 92313 or Fax to 909 783-7629 Name Address Home Phone Please list work experience for the past ten years Name and location of High College/University and degree(s) Are you registered to Vote Number of Years lived in Grand Terrace Business Phone ❑ Yes ❑ No Please state your reasons you want to be a Council Member .il Packet Pg 196V