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06/24/2014o ' CITY OF GRAND TERRACE ` ' ° CITY COUNCIL 4& AGENDA • JUNE 24, 2014 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a request to speak form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at city hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City s website at www cityofgrandterrace org 19_1 R %t6X61;10 =1:1 Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Walt Stanckiewitz ❑ ❑ ❑ Council Member Darcy McNaboe ❑ ❑ ❑ Council Member Jackie Mitchell ❑ ❑ ❑ Council Member Sylvia Robles ❑ ❑ ❑ 1 ITEMS TO DELETE 2 SPECIAL PRESENTATIONS 3 CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion A Waive Full Reading of Full Ordinances on Agenda B Approval of Check Register No 05312014 City of Grand Terrace Page 1 Agenda Grand Terrace City Council June 24, 2014 C Approval of Minutes — Regular Meeting — 06/10/2014 D Adopt an Ordinance Amending Title 10, Chapter 10 08, of the Grand Terrace Municipal Code Establishing Amended Speed Limits E Amendment to Animal Control Housing and Services Agreement 2014-15 F Amendment of Contract for Street Maintenance Services with Roquet Paving, Inc G Amendment of On -Call Traffic Engineer Services Contract with Transportation, Engineering, Planning, Inc (TEP) 4 PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting 5 COUNCIL REPORTS A Council Member Jackie Mitchell B Council Member Sylvia Robles C Council Member Darcy McNaboe D Mayor Walt Stanckiewitz 6 PUBLIC HEARINGS 7 UNFINISHED BUSINESS A Adopt 6% Increase in Child Care Rates for Fiscal Year 2014-2015 Recommended by City Council B Adoption of Budget for Fiscal Year 2014-2015 C Freeway Agreement Between the State of California, Acting through the Department of Transportation, And the City of Grand Terrace Regarding the 1-215/Barton Road Interchange Project 8 NEW BUSINESS A Adopt Parking Restrictions on Westwood Lane B Resolutions Giving Notice of the General Municipal Election, Consolidating the Municipal Election with State -Wide General Election in November 2014 and Establishing Certain Rules C Adoption of Resolution Establishing Appropriations Limit for Fiscal Year 2014-15 9 CLOSED SESSION A Public Employee Performance Evaluation, pursuant to Government Code Section 54957(b)(1) City of Grand Terrace Page 2 Agenda Grand Terrace City Council June 24, 2014 Title Interim City Manager B Public Employment, pursuant to Government Code Section 54957(b)(1) Title City Manager ADJOURN The Next Regular City Council Meeting will be held on Tuesday, July 8, 2014 at 6 00 p m Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting City of Grand Terrace Page 3 AGENDA REPORT June 24, 2014 Council & Successor Agency Item TITLE Approval of Check Register No 05312014 PRESENTED BY Cynthia Fortune, Finance Director RECOMMENDATION Approve Attached Check Register for the period ending May 31, 2014, as submitted, which includes the Check Register Account Index and Voucher Listings for Fiscal Year 2013-14 BACKGROUND The check register for the period ending May 31, 2014 is presented in accordance with Government Code §37202 and is hereby submitted for the City Council's approval On May 13, 2014, City Council approved the City's Fiscal Policies, which included Policy 2 01 — Accounts Payable Policy 2 01 states that a "check register will be prepared by the Finance Department and submitted to City Council for review and approval on a monthly basis during a regularly scheduled City Council meeting The check register will list all vendor payments for the preceding month along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment " During the month of May, two (2) check registers were submitted and approved by City Council Check Register No 05-13-2014 and No 05-27-2014 Both check registers included payment to vendors for the period May 1, 2014 to May 27, 2014 The attached check register includes the remaining period in May, from May 28, 2014 to May 31, 2014 Also stated in Policy 2 01, the check register will be "submitted to City Council on a monthly basis listing payments made to various City vendors for the preceding month" The check register for the month of June, 2014 will be submitted for City Council's review and approval at the July 22, 2014 Council meeting The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and CRA Successor Agency Expenditure account number formats are XX-XXX-XXX [Fund - Department -Account] Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact A total of $56,817 45 in accounts payable checks were issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached check register Packet Pg 4 New vendors Check payee Description Amount No No New Vendors Pavments laraer than $10.000 Check No payee Description Amount 70421 City of San Bernardino May Animal Control Services $10,135 75 Rogers, 70435 Anderson, FY2012-13 Audit Progress billing $12,115 00 Malod Pavroll costs for the month endina Mav 31. 2014 Pay Per Period Ending Period Amount 10 05/09/2014 Biweekly Payroll for the Period $76,259 98 04/26/2014 — 05/09/2014 11 05/23/2014 Biweekly Payroll for the Period $76,731 18 05/10/2014 — 05/23/2014 FISCAL IMPACT All disbursements are made in accordance with the Adopted Budget for Fiscal Year 2013-14 ATTACHMENTS • Check Register Account Index • May2014 Check Register 05312014 APPROVALS Finance Completed 06/14/2014 3 45 PM Cynthia Fortune Completed 06/14/2014 3 45 PM City Attorney Completed 06/16/2014 9 22 AM City Manager Completed 06/16/2014 9 50 AM City Council Pending Packet Pg - 5 City of Grand Terrace Check Register Index No Fund Name 09 CHILD CARE FUND 10 GENERALFUND 11 STREET FUND 12 STORM DRAIN FUND 13 PARK FUND 14 AB 3229 COPS FUND 15 AIR QUALITY IMPROVEMENT FUND 16 GAS TAX FUND 17 TRAFFIC SAFETY FUND/ TDA FUND 19 FACILITIES DEVELOPMENT FUND 20 MEASUREIFUND 21 WASTE WATER DISPOSAL FUND 22 COMMUNITY DEV BLOCK GRANT 26 LSCPG/ LGHTG ASSESSMENT DIST 44 BIKE LANE CAPITAL FUND 46 STREET IMPROVEMENT PROJECTS 47 BARTON RD BRIDGE PROJECT 48 CAPITAL PROJECTS FUND 32 CRA-CAPITAL PROJECTS FUND 33 CRA-DEBT SERVICE FUND 34 CRA-LOW & MOD HOUSING 110 CITY COUNCIL 120 CITY MANAGER 125 CITY CLERK 140 FINANCE 160 CITY ATTORNEY 172 BUILDING & SAFETY 175 PUBLIC WORKS 180 COMMUNITY EVENTS 185 RENTAL INSPECTION PROGRAM 187 ENFORCEMENT PROGRAM 190 GENERAL GOVERNMENT (NON-DEPT) 195 FACILITIES MAINTENANCE 370 COMMUNITY & ECONOMIC DEV 380 MGT INFORMATION SYSTEMS 410 LAW ENFORCEMENT 430 RECREATION SERVICES 440 CHILD CARE 450 PARKS MAINTENANCE 510 STREET & SIGNAL LIGHTING 600 WEST SIDE PARK 601 TRACT 14471 PICO & ORIOLE 602 FORREST CITY PHASE II 631 STORM DRAIN MAINTENANCE 801 PLANNING COMMISSION 802 CRIME PREVENTION UNIT 804 HISTORICAL & CULTURAL COMM 805 SENIOR CITIZENS PROGRAM 807 PARKS & REC COMMITTEE 808 EMERGENCY OPERATIONS PROG Acct No General Account Numbers 110 SALARIES/WAGES 139 EMPLOYEES' BENEFIT PLAN 140 RETIREMENT 142 HEALTH/LIFE INSURANCE 143 WORKERS' COMPENSATION 138/141 MEDICARE / SUI 210 OFFICE EXPENSE 218-219 NON -CAPITAL FURN/SMALL TOOLS 220 SPECIAL DEPARTMENTAL EXP 230 ADVERTISING 235 COMMUNICATIONS 238-239 UTILITIES 240-242 RENTS & LEASES 245-246 MAINT BLDG GRNDS EQUIPMNT 250-251 PROFESSIONAL SERVICES 255-256 CONTRACTUAL SERVICES 260 INSURANCE & SURETY BONDS 265 MEMBERSHIPS & DUES 268 TRAINING 270 TRAVEL/CONFERENCES/MTGS 272 FUEL & VEHICLE MAINTENANCE 570 WASTEWATER TREATMENT 33-300 DEBT SERVICE 7XX FACILITIES IMPRV (NO CIP) 700 COMPUTER -RELATED 701 VEHICLES & EQUIPMENT Attachment. Check Register Account Index (Check Register No. 05312014) CITY OF GRAND TERRACE Voucher List Check No Date Vendor Account No Invoice 70415 05/28/2014 011195 AMERICAN FIDELITY ASSURANCE CO 1021344A 23-250-10-00 70416 05/28/2014 001206 ARROWHEAD CREDIT UNION 70417 05/28/2014 010693 ARROWHEAD UNITED WAY Description Amount MAY EMP PAID FLEX SPENDING/DEP CARE 50472 50472 APR/MAY APR/MAY VISA CHARGES 09-440-220-000-000 CHILD CARE FOOD SUPPLIES 4802 09-440-221-000-000 CHILD CARE TINY TOT SUPP 2453 09-440-223-000-000 CHILD CARE SCHOOL AGE SUPP 30918 09-440-228-000-000 CHILD CARE PRE-SCHOOL SUPP 4033 10-120-220-000-000 VISION WORKSHOP SUPPLIES 21561 10-175-272-000-000 2006 FORD F-250 BATTERY 25227 10-195-245-000-000 CITY HALL FLAGS 10692 10-450-245-000-000 PICO PARK FLAGS 15979 10-450-246-000-000 PICO PARK HAND DRYER MOTOR 111 08 23-200-14-00 SNOWDAY/TEACHER APPR SUPP 56734 1 73507 4/25/14 & 5/9/14 PR END 4/25/14 & 5/9/14 CONTRIBUTIONS 10-022-65-00 3400 3400 PR END 5/23/14 CONTRIBUTIONS FOR PR END 5/23/14 10-022-65-00 1700 1700 70418 05/28/2014 011296 CALPERS 457 PLAN PR END 5/9/14 10-022-63-00 10-022-64-00 70419 05/28/2014 010218 CHEVRON & TEXACO CARD SERVICES 41217117 10-175-272-000-000 10-185-272-000-000 PR END 5/9/14 CONTRIBUTIONS/LOANS 2 209 96 27956 2 489 52 APR/MAR VEHICLE FUEL Attachment May2014 Check Register 05312014 [Revision 1] (Check Register No 05312014) 48613 3807 52420 Page 1 Check Total 50472 1 73507 51 00 2 489 52 52420 aw v'_ CITY OF GRAND TERRACE Voucher List Check No Date Vendor Account No Invoice 70420 05/28/2014 011031 CINTAS CORPORATION #150 150269630 09-440-228-000-000 150276816 09-440-228-000-000 Page 2 Check Description Amount Total C CARE RESTROOM SUPPLIES 14376 14376 C CARE RESTROOM SUPPLIES 12306 12306 26682 70421 05/28/2014 006435 CITY OF SAN BERNARDINO 2014-10000045 MAY ANIMAL CONTROL SERVICES 10-187-256-000-000 1013575 10 135 75 10 135 75 70422 05/28/2014 002301 FEDEX 2-648-56379 APR/MAY DOCUMENT DELIVERY 10-140-210-000-000 91 53 9153 91 53 70423 05/28/2014 011196 EYEMED/FIDELITY SECURITY LIFE 7764620 MAY EMPLOYEE PAID VISION 10-022-61-00 10744 10744 10744 70424 05/28/2014 002710 FOX OCCUPATIONAL MEDICAL CT 68679-48678A DOT EXAM-C VARELA 09-440-228-000-000 3500 3500 3500 70425 05/28/2014 003171 HINDERLITER de LLAMAS & ASSOC 0022263-IN 4TH QTR SALES TAX SRVCS 10-140-250-000-000 97713 97713 97713 70426 05/28/2014 003210 HOME DEPOT CREDIT SERVICE 6035322500233680 MAINTENANCE SUPPLIES 10-195-245-000-000 12700 y 10-805-245-000-000 2742 e �. 15442 15442 � w to W 00 rr Attachment May2014 Check Register 05312014 [Revision 1] (Check Register No 05312014) CITY OF GRAND TERRACE Voucher List Check No Date Vendor Account No Invoice 70427 05/28/2014 003224 HYDRO-SCAPE PRODUCTS INC 8119373-00 10-450-245-000-000 8106682-00 10-450-245-000-000 70428 05/28/2014 011312 IRON MOUNTAIN INC 70429 05/28/2014 010773 KELLAR SWEEPING INC 200293728 10-140-250-000-000 10-380-250-000-000 Page 3 Check Description Amount Total SUPPLIES FOR PARKS 2095 2095 SUPPLIES FOR PARKS 1417 1417 3512 MAY ARCHIVE TAPE STORAGE 51 65 51 65 10330 10330 8657 APR STREET SWEEPING SERVICES 16-900-254-000-000 4 200 00 4 200 00 4 200 00 70430 05/28/2014 011267 LAGERLOF, SENECAL GOSNEY 49371 21-175-250-000-000 70431 05/28/2014 011092 METLIFE-GROUP BENEFITS 10-022-61-00 MAY 2014 APR WASTEWATER LEGAL SERVICES 2 566 50 2,56650 2 566 50 MAY EMPLOYEE/DEP DENTAL INSURANCE 71459 71459 71459 70432 05/28/2014 011206 MIDAMERICAADMIN & RETIRE 10-022-68-00 10-022-68-00 PR END 5/9/14 PR END 5/9/14 CONTRIBUTIONS/LOANS 1 13233 1 13233 PR END 5/23/14 CONTRIBUTIONS FOR PR END 5/23/14 1 12125 1 121 25 Attachment May2014 Check Register 05312014 [Revision 1] (Check Register No 05312014) w W Cr Check No Date Vendor 70433 05/28/2014 005400 OFFICE DEPOT Page 4 CITY OF GRAND TERRACE Voucher List Check Account No Invoice Description Amount Total PR END 4/25/14 CONTRIBUTIONS FOR PR END 4/25/14 10-022-68-00 1 02830 1 028 30 3 281 88 708570387001 COPY PAPER 10-190-212-000-000 471 18 471 18 708575948001 OFFICE SUPPLIES 10-140-210-000-000 46026 46026 707619098001 OFFICE SUPPLIES 10-140-210-000-000 1457 10-190-210-000-000 19438 20895 710886138001 COPY PAPER 10-140-210-000-000 2 92 10-190-212-000-000 16485 16777 708569189001 CITY HALL KITCHEN SUPPLIES 10-190-220-000-000 111 28 11128 708173933001 OFFICE SUPPLIES 10-125-210-000-000 11098 11098 707252404001 OFFICE SUPPLIES 10-172-210-000-000 5538 5538 710867466001 OFFICE SUPPLIES 10-140-210-000-000 4849 4849 708569547001 CITY HALL KITCHEN SUPPLIES 10-190-220-000-000 4797 4797 706674328001 OFFICE SUPPLIES 10-110-120-000-000 3884 3884 706674493001 OFFICE SUPPLIES 10-125-210-000-000 21 83 21 83 w W is Attachment May2014 Check Register 05312014 [Revision 1] (Check Register No 05312014) CITY OF GRAND TERRACE Voucher List Check No Date Vendor Account No Invoice 710867738001 10-140-210-000-000 710886063001 10-140-210-000-000 70434 05/28/2014 006310 ROADRUNNER SELF STORAGE INC 17353 10-140-241-000-000 70435 05/28/2014 010249 ROGERS ANDERSON MALODY ET AL 41346 10-140-250-000-000 32-200-250-000-000 70436 05/28/2014 006451 S B COUNTY ASSESSOR 11-0997831"0 32-200-220-000-000 Page 5 Check Description Amount Total OFFICE SUPPLIES 1976 1976 OFFICE SUPPLIES 292 292 1 76561 JUNE STORAGE RENTAL 12400 12400 12400 PROGRESS BILLING FOR FY2012-13 AUDIT 9 115 00 3 000 00 12 115 00 12 115 00 PARCEL 1167-51-22-0-000 TAXES 1 871 37 1 871 37 1 871 37 70437 05/28/2014 006510 S B COUNTY INFORMATION 16432 APR PAGER ACCESS 10-175-240-000-000 900 900 900 70438 05/28/2014 006681 SMART & FINAL 05182014 TRAN287 C CARE FOOD & KITCHEN SUPPLIES 09-440-220-000-000 1909 1909 1909 70439 05/28/2014 006730 SO CA GAS COMPANY APR 2014 APR NATURAL GAS/CNG FUEL .� 09-440-238-000-000 4792 09-440-272-000-000 262 10-175-272-000-000 785 %+ 10-185-272-000-000 262 Cr Attachment May2014 Check Register 05312014 [Revision 1] (Check Register No 05312014) CITY OF GRAND TERRACE Voucher List Check No Date Vendor Account No Invoice 10-190-238-000-000 10-805-238-000-000 70440 05/28/2014 011138 SPARKLETTS 70441 05/28/2014 011071 WALT STANCKIEWITZ 70442 05/28/2014 006778 STAPLES 70443 05/28/2014 011275 SYSCO RIVERSIDE INC Page 6 Check Description Amount Total 31897 8367 46365 46365 9637116 050114 APR BOTTLED WATER 09-440-238-000-000 10-190-238-000-000 10-805-238-000-000 JUN2014 JUN HEALTH INS REIM- 10-110-142-000-000 1063889641 OFFICE SUPPLIES 10-140-210-000-000 1069420671 OFFICE SUPPLIES 10-140-210-000-000 405131211 6 C CARE FOOD SUPPLIES 09-440-220-000-000 4052008523 C CARE FOOD SUPPLIES 09-440-220-000-000 4051312108 C CARE FOOD SUPPLIES 09-440-220-000-000 405200851 5 C CARE FOOD SUPPLIES 09-440-220-000-000 Attachment May2014 Check Register 05312014 [Revision 1] (Check Register No 05312014) 13575 7823 2790 241 88 241 88 39550 39550 39550 29211 29211 20649 20649 49860 65643 65643 51585 51585 17701 17701 5329 5329 1 402 58 w W or Check No Date Vendor 70444 05/28/2014 011110 TIME WARNER CABLE CITY OF GRAND TERRACE Voucher List Account No Invoice 8448 7245 10-805-238-000-000 8448 3825 10-805-238-000-000 70445 05/28/2014 007854 WESTERN EXTERMINATORS CO 2162943 09-440-245-000-000 10-195-245-000-000 10-805-245-000-000 70446 05/28/2014 007920 WILLDAN 32 checks in this report 002-14371 10-172-250-100-000 002-14370 10-172-250-000-000 002-14372 10-175-255-100-000 002-14371A 16-175-255-100-000 Description Amount MAY/JUN SR CNTR CABLE & INTERNET 14652 14652 MAY/JUN SR CNTR CABLE & INTERNET 6366 6366 APR PEST CONTROL SERVICES 15600 9800 3800 29200 APR BUILDING TECHNICIAN/OFFICIAL SRVS 4 430 00 4 430 00 APR PLAN CHECK & INSPECTION SRVS 3 575 00 3 575 00 APR PUBLIC WORKS ADMIN SRVS 71500 71500 APR PUBLIC WORKS OFFICIAL SRVS Total Checks Attachment May2014 Check Register 05312014 [Revision 1] (Check Register No 05312014) Page 7 Check Total 21018 29200 9 435 00 56,817 45 2 ::3 C CITY OF GRAND TERRACE MINUTES • JUNE 10, 2014 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22796 Barton Road CALL TO ORDER AMENDED AGENDA ATTACHMENTS ARE INCLUDED FOR ITEMS 7A(D), 8A, 8B Mayor Stanckiewitz convened the City Council and City Council as the Successor Agency to the Community Redevelopment Agency meetings at 6 03 p m Invocation - Pastor Andy McRae, from Azure Hills Seventh-Day Adventist Church gave the invocation Pledge of Allegiance was led by Council Member Jackie Mitchell Attendee Name I Title Status I Arrived Walt Stanckiewitz Mayor Present Darcy McNaboe Council Member Present Jackie Mitchell Council Member Present Sylvia Robles Council Member Present Kenneth J Henderson Interims Manager Present Debora Thomsen Interim City Clerk Present Sandra Molina Community Development Director Present Cathy Varela Director of Child Care Services Present Emily Wong Interim Assistant Cit Manager Present Steve Elam Project Manager, Finance Department Present Cynthia Fortune Finance Director Present Donny Mahoney San Bernardino County Sheriffs Department Present ITEMS TO DELETE None SPECIAL PRESENTATIONS San Bernardino Sheriff Lieutenant Mahoney informed Council and the public there would be a Town Hall meeting regarding public safety and Neighborhood Watch programs on Thursday June 12, 2014 in the Community Room, starting at 6 p m He noted department personnel would be addressing Neighborhood Watch, and other subjects such as greeters, schedule new and re-training, response times, and crime statistics and include a question and answer period Mr Jon Geade, field representative for Assembly Member Cheryl Brown, announced Mr Richard Louder had been chosen as the 2014 Man of Distinction and would be honored June 20th V City of Grand Terrace Page 1 Packet,Pg 14 - ,3C Minutes Grand Terrace City Council June 10, 2014 3 4 5 A B C D E I_1 0 C CONSENT CALENDAR RESULT APPROVED [UNANIMOUS] MOVER Darcy McNaboe, Council Member SECONDER Jackie Mitchell, Council Member AYES Walt Stanckiewitz, Darcy McNaboe, Jackie Mitchell, Sylvia Robles Waive Full Reading of Full Ordinances on Agenda Approval of Minutes — Regular Meeting — 05/13/2014 Approval of Minutes — Regular Meeting — 05/27/2014 Status of Business License Audit Acceptance by the City Council of Pico Park Baseball Field and Pathway Parcels from the Successor Agency to the City of Grand Terrace PUBLIC COMMENT Mr Robert Souter spoke regarding the changes in parking allowed on Westwood Street versus Westwood Lane, which would not allow for access for emergency vehicles He addressed the impact of a gate recently installed and the problems this has caused residents, noting the result has caused a Health and Safety Issue He submitted written comments for the record COUNCIL REPORTS Council Member Jackie Mitchell Council Member Jackie Mitchell stated she had attended the Grand Terrace High School graduation, noting the importance of graduation and growth of our youth She also commented on the fun and success of all involved in the Grand Terrace Community Days Council Member Sylvia Robles Council Member Sylvia Robles spoke regarding the existing Health & Safety problems with students riding bicycles and skateboards in the area of the Grand Terrace Plaza building She noted later that night when driving by, she experienced the same situation at a different location Council Member Darcy McNaboe Council Member McNaboe attended the June 5th San meeting Council Member McNaboe indicated that due comments for a future meeting Council Member McNaboe thanked everyone who was noting the City had received a Certificate of Recognitio Member Cheryl Brown Mayor Walt Stanckiewitz Bernardino Valley Municipal Water District to the lengthy Agenda, she would hold her n involved in Grand Terrace Community Days, promoting Health & Fitness from Assembly Mayor Stanckiewitz expressed his gratitude to all of the volunteers and the community for their participation in the annual Grand Terrace Community Days He also reminded everyone the next day, June 11 would be the blood and bone marrow drive at Wilden Pump & Engineering, from 12 to 5 p m Appointments may be made by contacting Natalie at 909-422-1700 r� City of Grand Terrace Page 2 Packet Pg 15 Minutes Grand Terrace City Council June 10, 2014 6 7 A n 3 PUBLIC HEARINGS An Ordinance Establishing New Speed Limits on Certain Streets Based on Speed Zone Survey Community Development Director Sandra Molina gave an overview of the recent Engineering and Traffic Survey for the City She noted California statutes require a local agency to perform speed zone studies at least every five years to enable speed limits to be enforced by radar and other electronic means The result of the Survey recommends changes on portions of three streets in the City DeBerry Street, Mt Vernon, and Van Buren Avenues On DeBerry and Van Buren the proposed limits would be increased by 5 miles per hour (m p h ) and on Mt Vernon Avenue, the proposed limit would decreased by 5 m p h Director Molina noted a Public Hearing Notice was published and posted in connection with this item She requested Council approve the first reading of the Ordinance to revise the Municipal Code, Title 10, Chapter 10 08 and move the item forward to a second reading for proposed adoption The Public Hearing was opened for public input at 6 25 p m There was no one who wished to speak The Public Hearing was closed at 6 25 p m Council had questions, which were answered by Director Molina RESULT APPROVED [UNANIMOUS] MOVER Jackie Mitchell, Council Member SECONDER Darcy McNaboe, Council Member AYES Walt Stanckiewitz, Darcy McNaboe, Jackie Mitchell, Sylvia Robles UNFINISHED BUSINESS AMENDED ITEM 7A(D) Additional Information Related to Child Care Proposed Rates for Fiscal Year 2014-2015 Per Council Request Director of Child Care Services Cathy Varela, provided an update regarding the proposed rate increase for child care services She noted the Council requested additional information regarding different increased rates and an update of rates for other local child care agencies Director Varela noted she provided proposed rate increases at 5 3%, 6%, along with revenue and expense statements Council discussed each projected increase Upon unanimous consensus, Council Member Robles requested Child Care Services bring to Council, a Resolution reflecting a 6% rate increase for adoption for the June 24, 2014 meeting RESULT FORWARDED Next 6/24/2014 6 00 PM Five -Year General Fund Projection Finance Director Cynthia Fortune gave an overview of the Five -Year General Fund Projection which included Revenue and Expenditure assumptions She noted this information is a projection only, and the City has not yet coordinated with the Auditor -Controller's Office for San Bernardino County This information was provided to Council for its continued deliberations on the proposed budget for Fiscal Year 2014-15 This item was submitted as a Receive and File item, and will be brought back to Council on June 24, 2014 for adoption with the proposed Budget v M City of Grand Terrace Page 3 Packet'Pg 16 3C Minutes Grand Terrace City Council June 10, 2014 Council, Finance Director Fortune, and Interim City Manager Henderson discussed the report as needed regarding various issues and projections RESULT FORWARDED Next 6/24/2014 6 00 PM 8 NEW BUSINESS AMENDED ITEMS 8A & 8B ATTACHMENTS INCLUDED A Appointment of Planning Commission Members to the Planning Commission Community Development Director Molina gave an overview of the four openings on the Planning Commission, which need to be filled for the new Fiscal Year beginning July 1, 2014 It was noted there was currently one vacancy which expires in 2016, and three other positions whose terms expire on June 30, 2014 Director Molina noted there were eight applicants present Ryan Stephens Paul Aguilar Jeffrey Allen Riobert Best Tara Cesena Edward A Giroux Susan Rucker Mane Vidmar The process for interviewing the applicants was discussed and the applicants were led out of the Council Chambers, to be called back individually for an interview by the Council Council discussed and agreed to a selection process for appointing new Planning Commissioners At the end of this process, applicants receiving the three top votes were chosen to receive the 4 year term position as follows Ryan Stephens, Jeffrey Allen, and Edward A Giroux The fourth top vote receiver was a tie between Tara Cesena and Paul Aguilar It was determined by City Attorney Adams the Council should vote again to break the tie vote, Tara Cesena received the majority of votes and was appointed to the position with the term ending in 2016 The Council expressed its gratitude for all who applied, and for those who would like to become involved in the future RESULT APPROVED [UNANIMOUS] MOVER Jackie Mitchell, Council Member SECONDER Darcy McNaboe, Council Member AYES Walt Stanckiewitz, Darcy McNaboe, Jackie Mitchell, Sylvia Robles B Selection of Voting Delegate for the California League of Cities 2014 Annual Conference NOTE AMENDED ATTACHMENTS NOW INCLUDED, NOT PRINTED WHEN ORIGINALLY DISTRIBUTED Interim City Clerk Debora Thomsen provided an overview regarding the request from the League of California Cities related to the designation of voting delegates and alternates for the Annual Conference, which will be held at the Los Angeles Convention Center September 3 - 5, 2014 Attendance requirements and voting procedures were addressed, along with the League's request for a Resolution designating the voting delegate and two alternate delegates 2 City of Grand Terrace Page 4 Packet Pg 17 3C Minutes Grand Terrace City Council June 10, 2014 Discussion was held among the Council, including the opportunity for the Council to attend this year It was determined the voting delegate would be Mayor Stanckiewitz, with Council Member McNaboe selected as one alternate and Council Member Robles selected as the second alternate RESULT APPROVED [UNANIMOUS] MOVER Sylvia Robles, Council Member SECONDER Jackie Mitchell, Council Member AYES Walt Stanckiewitz, Darcy McNaboe, Jackie Mitchell, Sylvia Robles 9 CLOSED SESSION None ADJOURN a c as Mayor Stanckiewitz adjourned the meeting at 8 45 p m ti The Next Regular City Council Meeting will be held on Tuesday, June 24, 2014 at 6 00 PM m N C O V City of Grand Terrace Page 5 Packet Pg 18 AGENDA REPORT June 24, 2014 Council Item TITLE Adopt an Ordinance Amending Title 10, Chapter 10 08, of the Grand Terrace Municipal Code Establishing Amended Speed Limits PRESENTED BY Sandra Molina, Community Development Director RECOMMENDATION Adopt the attached Ordinance amending Title 10 of the Grand Terrace Municipal Code by repealing and replacing Chapter 10 08 (Speed Limits) in its entirety BACKGROUND On June 10, 2014, the City Council conducted a first reading and introduced the proposed Speed Limits Ordinance, amending Chapter 10 08 of the Municipal Code A second reading of the proposed Ordinance is required DISCUSSION There have been no changes to the proposed Ordinance since the first reading on June 10, 2014 Staff recommends the adoption of the proposed Ordinance The Ordinance will go into effect 30 days after it is adopted by the City Council FISCAL IMPACT Fund 20, Measure I funds, account number 20-200-723, City-wide striping Program will be impacted by approximately $4,500 00 to change the street markings, and, Fund 16, Gas Tax Funds, account number 16-900-220, Special Departmental expense, will be impacted by approximately $500 00 to purchase new speed limit signs The cost for street markings and signage have been accounted for in the existing budget ATTACHMENTS • Ordinance, Title 10 Chapter 10 08 APPROVALS Sandra Molina Completed 06/12/2014 1 07 PM Finance Completed 06/13/2014 12 42 PM City Attorney Completed 06/13/2014 4 25 PM Community Development Completed 06/16/2014 7 40 AM City Manager Completed 06/16/2014 10 51 AM City Council Pending Packet Pg 19 ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING TITLE 10 OF THE GRAND TERRACE MUNICIPAL CODE BY REPEALING AND REPLACING CHAPTER 10 08 SPEED LIMITS IN ITS ENTIRETY WHEREAS, the City of Grand Terrace, through its Traffic Consultant, has conducted an Engineering and Traffic Survey for the City of Grand Terrace, which included speed zone and field surveys on Barton Road, DeBerry Street, Main Street, Michigan Street, Mount Vernon Avenue, Palm Avenue, and Van Buren Avenue, and WHEREAS, the Traffic Consultant evaluated traffic conditions and street hazards in each area NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS SECTION 1 The City Council hereby repeals and replaces in its entirety Chapter 10 08 of Title 10 of the Grand Terrace Municipal Code, as follows "Chapter 10.08 Speed Limits Sections 10 08 010 Barton Road, DeBerry Street, Main Street, Michigan Street, Mount Vernon Avenue, Palm Avenue, and Van Buren Avenue — Findings 10 08 020 Barton Road, DeBerry Street, Main Street, Michigan Street, Mount Vernon Avenue, Palm Avenue, and Van Buren Avenue — Limits Designated Section 10 08 010 Barton Road, DeBerry Street, Main Street, Michigan Street, Mount Vernon Avenue, Palm Avenue, and Van Buren Avenue — Findings The City Council finds, pursuant to traffic and engineering studies conducted in 2013, that speed limits on Barton Road, DeBerry Street, Main Street, Michigan Street, Mount Vernon Avenue, Palm Avenue, and Van Buren Avenue are hereby established and certified to provide for the protection of the general public and facilitate the orderly movement of traffic in a reasonable and safe manner 10 08 020 Barton Road, DeBerry Street, Main Street, Michigan Street, Mount Vernon Avenue, Palm Avenue, and Van Buren Avenue — Limits Designated Packet Pg 20 3Da The prima facie speed limit shall be set forth in this section on those streets designated as follows when signs are erected giving notice thereof A Barton Road from Michigan Street to Mount Vernon Avenue, 40 Miles Per Hour B Barton Road from Mount Vernon Avenue to Preston Street, 45 Miles Per Hour C Barton Road from Preston Street to East City Limits, 45 Miles Per Hour D DeBerry Street from Michigan Street to Mount Vernon Avenue, 35 Miles Per Hour E DeBerry Street from Mount Vernon Avenue to East Terminus, 30 Miles Per Hour F Main Street from Iowa Avenue to Michigan Street, 40 Miles Per Hour G Main Street from Michigan Street to Mount Vernon Avenue, 40 Miles Per Hour H Michigan Street from Barton Road to Van Buren Avenue, 35 Miles Per Hour I Michigan Street from Van Buren Avenue to Main Street, 35 Miles Per Hour J Mount Vernon Avenue from North City Limits to Barton Road, 40 Miles Per Hour K Mount Vernon Avenue from Barton Road to Van Buren Avenue, 40 Miles Per Hour L Mount Vernon Avenue from Van Buren Avenue to Main Street, 40 Miles Per Hour M Palm Avenue from Barton Road to Honey Hill Drive, 35 Miles Per Hour N Van Buren Avenue from Mount Vernon Avenue to Observation Drive, 30 Miles Per Hour' SECTION 2 Posting The City Clerk shall post this Ordinance in three (3) public places within fifteen (15) days of its adoption, as designated for such purposes by the City Council SECTION 3. This ordinance was introduced at a public hearing held at the regular meeting of the City Council of said City held on the loth day of June, 2014 and was adopted and order posted at a regular meeting of said City Council on the 24th day of June, 2014 ATTEST City Clerk Mayor Page 2 of 3 Packet Pg 21 t3Da I, , City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Ordinance was adopted at the regular meeting of the City Council of the City of Grand Terrace held on the 24th day of June, 2014, by the following vote AYES NOES ABSENT ABSTAIN City Clerk Approved as to form City Attorney Page 3 of 3 Packet Pg 22 AGENDA REPORT June 24, 2014 Council Item TITLE Amendment to Animal Control Housing and Services Agreement 2014-15 PRESENTED BY Sandra Molina, Community Development Director RECOMMENDATION Authorize the City Manager to extend the current Animal Control Agreement with the City of San Bernardino on a month -to -month basis _11[93:(t7:Ze1�1►1� The City of San Bernardino currently provides animal control and shelter services for $121,629 per year The current Agreement is set to expire on June 30, 2014 Grand Terrace City Council approved a new three-year Agreement scheduled to begin on July 1, 2014 for a total cost of $ 12,461 25 per month (not to exceed 149,535 00) DISCUSSION The City of Grand Terrace was notified on May 27, 2014 that the City of San Bernardino is exploring options for its animal control shelter and services and, therefore, will not be entering into the aforementioned agreement at this time In the meantime, San Bernardino presented Amendment No 3 to Grand Terrace, which would continue to provide Animal Control services at the current cost and service level The current cost for services is $10,135 75 per month (not to exceed $121,629 00 annually) Provisions in Amendment No 3 would continue existing services on a month to month basis and provides the City with a savings of $2,325 50 per month, over the three year agreement previously mentioned herein All services and costs will remain the same and Grand Terrace would continue to provide animal licensing services and respond to barking dog complaints Grand Terrace requested a 60 day notice of cancellation which was approved by the City of San Bernardino City Attorney This language is included in the attached Amendment No 3 Grand Terrace City Attorney, Richard Adams, spoke with the City of San Bernardino Deputy City Attorney and both parties have agreed to a mutual understanding that Grand Terrace will move forward with recommendations for approval on June 24, 2014, while San Bernardino City Council will approve in July, 2014 The City of San Bernardino requires Grand Terrace to approve and sign the Amendment prior to its approval The City of San Bernardino's last Council meeting for this fiscal year is scheduled for June 16, 2014, preventing approval and signature prior to June 30, 2014 This new Agreement promotes Goal No 2, "Maintain Public Safety", of the City's 2030 Packet Pg 23 Vision and Strategic Plan FISCAL IMPACT The City's General Fund will have a cost savings of $2,325 50 per month for the duration of the month -to -month Agreement ATTACHMENTS • Animal Control Contract Amendment 32014 • Animal Control Contract 2010 • Animal Control SB 2014-47 Amendment 2 APPROVALS Sandra Molina Completed Finance Completed City Attorney Completed Community Development Completed City Manager Completed City Council Pending 06/12/2014 7 01 AM 06/13/2014 12 31 PM 06/13/2014 4 02 PM 06/16/2014 7 42 AM 06/16/2014 8 47 AM Packet Pg 24 <3Ea Exhibit A AMENDMENT NO 3 TO THE ANIMAL CONTROL AND HOUSING AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND THE CITY OF GRAND TERRACE THIS AMENDMENT ("Amendment 3") is made and entered into this day of 2014, by and between the CITY OF GRAND TERRACE ("City"), a public entity, and the CITY OF SAN BERNARDINO ("Service Provider"), a public entity WHEREAS, the City and the Service Provider entered into an Agreement for animal control and housing services ("Agreement") on or about April 1, 2010 as evidenced by Resolution 2010-62, and WHEREAS, the City and the Service Provider Amended the Animal Control and Housing Agreement Between the City of San Bernardino and the City of Grand Terrace ("Amendment No 2") on or about March 3, 2014 as evidenced by Resolution 2014-47 WHEREAS, the parties wish to further amend Sections 2, 3, 23 1, 23 2, 23 2 1 and 23 2 2 of the Agreement NOW THEREFORE, in consideration of the foregoing and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows Section 2 TERM is hereby amended to read as follows This Agreement shall remain in effect from its effective date (April 5, 2010) and beginning July 1, 2014 shall continue to remain in effect on a Month to Month basis for a period not to exceed the extension period, as originally provided in the Agreement N Packet Pg 25 ,3Ea Exhibit A 2 Section 3 COMPENSATION/PAYMENT is hereby amended to read as follows Service Provider shall perform the Services under this Agreement for fees not to exceed $121,629 00 annually, (prorated at $10,135 75/month with 15% of that amount being placed in the Shelter Improvement account) payable monthly in accordance with the City's usual accounting procedures upon receipt and approval of an invoice setting forth the services performed The invoices shall be delivered to the City at the address set forth in Section 4 of the Agreement " 3 Sections 23 2, 23 2 1 and 23 2 2 TERMINATION are hereby deleted and Section 23 1 is amended to read as follows City and Service Provider shall provide the other party sixty (60) days written notice, prior to termination 4 All other terms, provisions and conditions of the 2010 Agreement, to the extent not modified by this Amendment, shall remain in full force and effect IN WITNESS THEREOF, the parties hereto have caused this Amendment Number 3 to be executed by and through their respective authorized officers, as of the date first above written CITY OF GRAND TERRACE A Public Entity By City Manager APPROVED AS TO FORM By City Attorney -Grand Terrace CITY OF SAN BERNARDINO Service Provider By a City Manager E r c� <a APPROVED AS TO FORM a LM City Attorney -San Bernardino Packet Pg 26 2010-62 PROFESSIONAL SERVICES AGREEMENT City of San Bernardino Animal' Control and Housing Services THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into this 5th day of April, 2010, ("Effective Date") by and between the CITY OF GRAND TERRACE ("City"), a public entity, and the CITY OF SAN BERNARDINO, a public entity ("Service Provider") 1 ;Scope of Services. City agrees to retain and does hereby retain Service Provider and Service Provider agrees to provide the services more particularly described in Exhibit "1", "Scope of Services and Fees', attached hereto and incorporated herein by reference, in conjunction with Animal Control and Housing Services ("Services") 2 'Term. This Agreement shall be effective on the date first written above unless otherwise provided in Exhibit "1" and the Agreement shall remain in effect until April 1, 2013, unless otherwise terminated pursuant to the provisions herein This Agreement may be extended up to two years at the,discretion of the City Manager and the acquiescence of Service Provider 3 Compensation/Payment. Service Provider shall perform the Services under this Agreement for fees not,to exceed $1 a,184 00 annually, payable monthly, in accordance with the 'terms set forth in Exhibit "A" Said payment shall be made to accordance with the City's usual accounting procedures upon receipt and approval of an invoice setting forth the services performed The invoices shall be delivered to the City at the address set forth in Section 4 hereof 4 Notices. Any notices required to be given hereunder shall be in writing, and shall either be personally served or mailed first class, postage paid Any notice given by mail shall be deemed given when deposited in the United States Mail, first'^class postage prepaid, addressed to the party to be served as follows To City To Service Provider ; Q City of Grand Terrace City of San Bernardino ' City Clerk Attn Sue Hoak, Manager, Animal Control E 22795 Barton Road 300 North "D" Street Grand Terrace, California 92313 San Bernardino, California 92418 i a 5 Prevailing Wage Service Provider shall abide by all applicable labor laws 6 Contract Administration. A designee of the City will be appointed to,administer this Agreement on behalf of the City and shall be referred to herein as Contract Administrator Page 1 of 9 i__._..._____ Packet Pg 27 2010-62 3Eb 7 Standard of Performance While performing the Services, Service Provider shall exercise the reasonable professional care and skill customarily 'exercised by reputable members of Service Provider's profession practicing in the Metropolitan Southern California Area, and shall use reasonable diligence and best judgment, while exercising its professional, skill and expertise 8 Personnel Service Provider shall furnish all personnel necessary to perform the Services and shall be responsible for their performance and compensation Service Provider recognizes that the qualifications', and experience of the personnel to be used are vital to professional and timely completion of the Services 9 Assignment and Subcontracting. Neither party shall transfer any right, interest, or obligation in or under this Agreement to any other entity without prior written consent of the other party In any event, no assignment shall be made unless the assignee expressly assumes the obligations of assignor under this Agreement, in a writing satisfactory to the parties Service Provider shall not subcontract any,portion of the work required by this Agreement without prior written approval by the City's Contract Administrator Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in Section 12 Service Provider acknowledges that any transfer of rights may require City Manager and/or City Council approval 10� Independent Contractor. In the performance of this Agreement, Service Provider, and Service Provider's employees, subcontractors and agents, shall act in an independent capacity as independent contractors, and not as officers or ;employees of the City of Grand Terrace Service Provider acknowledges and agrees that City has no obligation to pay or withhold state or federal taxes or to provide workers' compensation or unemployment insurance to Service Provider, or to Service Provider's employees, subcontractors ,and agents Service Provider, as an independent contractor, shall be responsible for any and all taxes that apply to Service,Provider as an employer _ 11 Indemnification. Service Provider agrees and promises to indemnify, defend and hold harmless City, its officers, elected officials, employees and agents, from and against all actions, causes of action, claims, demands, lawsuits, costs and expenses and liability for damages to persons or property that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organizations ansing out of, or in connection with, the performance of this Agreement, excluding such actions, claims demands, lawsuits and liability for damages to persons or property ansing from gross or willful misconduct of City, its officers, employees or agents Said sums shall include, in the event of legal action, court costs, expenses of litigation, and reasonable attorney's fees The costs, 'salary and expenses of any retained counsel and/or the City Attorney and members of his/her office shall be considered as "attorney fees" for the purpose of this paragraph Page 2 of 9 Packet Pg 28 ro 2010=62 3 E b City agrees and promises to indemnify, °defend ana,hold harmless Service Provider, its officers, elected officials, employees and agents, from, and against all actions, causes^of action', claims, demands, lawsuits, costs, and expenses and liability for damages to persons or property that may be asserted'or claimed by any person,'.firm, entity; corporation, political subdivision, or other organizations ansirig out of, or in connection with, the performance of this Agreement, excluding such actions, claims demands, lawsuits and liability for damages to persons or property ansing fromigross=or willful misconduct of Service Provider, its officers, employees or agents Said sums shall include, in the event of legal action, court costs;vexpenses of:litigation, and reasonable attorney's4ees The costs, salary and expenses"of any retained counsei,,.and/or the City Attorney and members of his/her office, shall be considered as "attorney fees" for the purpose of this paragraph r ` 12 Insurance. r' { r{ 12 1 General Provisions. -Prior to "the City's execution of this Agreement, Service Provider shall provide -satisfactory evtdenee ,of, Rand shall thereafter maintain during the term of this Agreement, Ysuch insurance policies and coverages in .ft types, limits, forms and ratings required herein The rating and required insurance policies and coverages may be modified in writing by the City's Risk Manager or City Attorney,, or a designee, unless such modification is prohibited by law 111 1 Limitations. These nunimuln amounts dif coverage: shall not constitute any limitation or,cap on Service Provider's,indemnification obligaitons under Section l i lereof y e I Z 12 Ratings Any insurance policy or coverage, provided by Service Provider or subcontractors as required by this,A -'cement shall be deemed inadequate and a material breach ,of this Agreement, unless sucti policy or coverage is issued by insurance companies ,authonzed to transact insufance business in the State of California with a policy holder's rating'`of B+ or higher and a Financ►al'Class of VII or higher 12 1 3 Cancellation The policies shall not be canceled unless thirty (30) days prior written notification of intended cancellation has been given to City by certified or registered mail, postage prepaid n 12 14 Adequacy The City, its officers, employees and agents make no representation that the types or limits of insurance specified to be carved ,by Service Provider pursuant to this Agreement are adequate, to protect Service Provider If Service Provider believes that any required.insurance coverage is inadequate, Serviee{Provider will obtain'such additional, insurance coverage as Service Pcoviderdeems adequate, at Service Provider's sole,expense r 12 2 Workers' Compensation Insurance By executing this Agreement Service Provider certifies that Service Providef is ,aware of and will comply with Section 3700 of the Labor Code of the State of Californta�requiniig every employer to be -insured against sliabdity for workers' compensation, or to",undertake self-tnsurance before commencing any of the work L Page 3 of 9 Packet Pg 29 2010-62 3Eb Service Provider shall carry the insurance or provide for self-insurance required by California law to protect said Service Provider from claims under the Workers' Compensation Act Prior to City's execution of this Agreement, Service Provider shall file with City either (1) a certificate of insurance showing that such insurance is in effect, or that Service Provider is self -insured for such coverage, or (2) a certified statement that Service Provider has no employees, and acknowledging that if Service Provider does employ any person, the necessary certificate of insurance will immediately be filed with City Any certificate filed with City shall provide that City will be given ten (10) days prior written notice before modification or cancellation thereof 12 3 Automobile Insurance. Prior to City's execution of this Agreement, Service Provider shall obtain, and shall thereafter maintain during the term of this Agreement, automobile liability insurance as required to insure Service Provider against damages for personal injury, including accidental death, as well as from claims for property damage, which may anse from or which may concern operations by anyone directly or indirectly employed by, connected with, or acting for or on behalf of Service Provider The City, and its officers, employees and agents, shall be named as additional insureds under the Service Provider's insurance policies 12 3 1 Service Provider's automobile liability policy shall cover both bodily injury and property damage in an amount not less than $500,000 per occurrence and an aggregate limit of not less than $1,000,000 All of Service Provider's automobile and/or commercial general liability insurance policies shall cover all vehicles used in connection with Service Provider's performance of this Agreement, which vehicles shall include, but are not limited to, Service Provider owned vehicles, Service Provider leased vehicles, Service Provider's employee vehicles, non -Service Provider owned vehicles and hired vehicles 12 3 2 Prior to City's execution of this Agreement, copies of ,insurance policies or original certificates and additional insured endorsements evidencing the coverage required by this Agreement, for automobile liability insurance, shall be filed with the City and shall include the City and its officers, employees and agents, as additional insureds Said policies shall be in the usual form of commercial general and automobile liability insurance policies, but shall include the following provisions It is agreed that the City of Grand Terrace and its officers, employees and agents, are added as additional insureds under this policy, solely for work done by and on behalf of the named insured for the City of Grand Terrace 12 4 Errors and Omissions Insurance. Prior to City's execution of this Agreement, Service Provider shall obtain, and shall thereafter maintain during the term of this Agreement, errors and omissions professional liability insurance in the minimum amount of $1,000,000 to protect the City from claims resulting from the Service Provider's activities 12 5 Subcontractors' Insurance. Service Provider shall require all of its Subcontractors to carry insurance, in an amount sufficient to cover the risk of injury, damage or loss, that may Page 4 of 9 Packet Pg 30 2010-62 3Eb be caused by the subcontractors' Scope of work and activities provided in furtherance of this Agreement, including, but without limitation, the following coverages Workers Compensation (except for a Sole proprietor), Commercial General Liability, and Automobile liability Upon City's request, Service Provider shall provide the City with satisfactory evidence that Subcontractors have obtained insurance policies and coverages required by this section 126 Certificate of Self -Insurance. In lieu of the foregoing policy(ies) of insurance, Service ,Provider may file a Certificate of Self-insurance with City to satisfy the insurance requirements under this Agreement 13 Business Tax Service Provider is a municipal government and exempt from the City's Business Tax 14 Time of Essence Time is of the essence for each and every provision of this Agreement 15- City's Right to Employ Other Service Providers City reserves the right io employ other Service Providers in connection with the Services 16 Accounting Records Service Provider shall maintain complete and accurate records with respect to costs incurred under this Agreement All such records shall be clearly identifiable Service Provider shall allow a representative of City during normal business hours and upon reasonable notice to examine, audit, and make transcripts or copies of such records and any othef,documents created pursuant to this Agreement Service Provider shall allow inspection of alf work, data, documents, proceedings, and activities related to the Agreement for a ppnod of three (3) ,years from the date of final payment under this Agreement 17, Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descnptions,,computer program data, input record data, written information, and other materials either created by or provided to Service Provider to ,connection with the performance of this Agreement shall be held confidential by Service Provider, except as otherwise directed.by City's Contract Administrator, or as provided by law Nothing furnished to Service Provider which is otherwise known to the Service Provider or is ,generally known, or has become known; to the related industry shall be deemed confidential Service Provider shall not use City's name or insignia, photographs of the Services, or any pubhcity pertaining to the Services in any magazine, trade paper, newspaper, television or radio production, website, or other similar medium without the prior written consent of the City 18 Ownership of Documents All contracts and invoices prepared under this Agreement by Service Provider .shall be and remain the property of City upon City"s compensation to Service Provider for its services as herein provided Service Provider shall not release to others information furnished by City without prior express written approval of City except,a.%'provided by law 5 Packet Pg 31 2010-62 3Eb 19 Conflict of Interest Service Provider warrants that if Service Provider has any real property, business interests or income interests that will be affected by this project it will notify City, or, alternatively, that Service Provider will file with the City an affidavit disclosing any such interest 20 Solicitation. Service Provider, warrants that Service Provider has not employed or retained any person or City to solicit or Secure this Agreement, nor has it entered into any agreement or understanding for a commission, percentage, brokerage, or contingent fee to be paid to secure'this Agreement For breach of this warranty, City -shall have the right to terminate this Agreement without liability and pay Service -Provider only for the ,value of work Service Provider has actually performed, or, in its sole discretion, to deduct from the Agreement price or otherwise recover from Service Provider the full amount of such commission, percentage, brokerage or commission fee The remedies, specified in this section shall ,be in addition to and not in heu,of those remedies otherwise specified in this Agreement 21 General Compliance with Laws Service Provider shall keep fully informed of federal, ,state and local laws and ordinances and regulations which in any manner affect those employed by Service Provider, or in any way affect the performance of services by Service Provider pursuant to this Agreement Service,Provider shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations 22 Amendments This Agreement may be modified or amended only by a written Agreement and/or change order executed by the, Service Provider and City 23_ Termination. City and the Service Provider, by notifying the other party in writing, shall have the right to terminate any or all of Service Provider's services and work covered by this Agreement at any time In the event of such termination, Service Provider may submit Service Provider's final written statement of the amount of -Service Provider's' services as of the date of such termination based upon the ratio that the work completed bears to the total work required to make the `report complete, subject to the City's rights under Sections 15 and 24 hereof In ascertaining the work actually rendered Through the termination date, City shall consider completed work, work in progress and complete and incomplete reports and other documents only after delivered to City 23 1 Other than as stated below, City and`Service Provider shall provide the other party thirty (30) days prior written notice prior to termination 23 2 City may terminate this Agreement upon fifteen (15) days written notice to Service Provider, in the event 23 2 1 Service Provider Substantially fails to perform or materially breaches the Agreement, or Page 6 of 9 Packet Pg 32 2010-62 23 2 2 City decides to abandon or postpone the Services 24 Successors and Assigns This Agreement shall be binding upon City and its successors and assigns, and upon Service Provider, and its permitted successorsand assigns, and shall not be assigned by Service Provider, either in whole or in part, except as otherwise provided in paragraph 9 of this Agreement 25 Venue and Attorneys' Fees. Any, action at law or in equity brought by either of the parties hereto for the purpose of enforcing a right or rights provided for by this Agreement shall 'be tried in a court of competent jurisdiction in the County of San Bernardino, State of California, or, if applicable, the United States District Court, Central District of California, and the parties hereby waive all provisions of law providing for a change of venue in such proceedings to any other county In the event either party hereto shall bring suit to enforce any term of this Agreement or to recover any damages for and on account of the breach of any term or condition of this Agreement, it is mutually agreed that the prevailing party in such action shall recover all costs thereof, including reasonable attorneys' fees, to be set by the court in such action 26 Nondiscrimination During Service Provider's performance of this, Agreement, Service Provider shall not discnnunate on the grounds of race, religious creed, color, national origin, ancestry, age, physical disability, mental disability, medical condition, including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sex, or sexual orientation, in the selection and retention of employees and subcontractors and the procurement of materials and equipment, except as provided in Section 12940 of the California Government ,Code Further, Service Provider agrees to conform to the requirements of the Americans with Disabilities Act in the performance of this Agreement 27 Severability. Each provision, term, condition, covenant and/or restriction, in whole and in part, of this Agreement shall be considered severable In the event any provision, term, condition, covenant and/or restriction, in whole and/or in part, of this Agreement is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Agreement and shall not affect any other provision, term, condition, covenant and/or restriction of this Agreement, and the remainder of the Agreement shall continue in full force and effect 28 Authority The individuals executing this Agreement and the instruments referenced herein on behalf of Service Provider each represent and warrant°that they have the legal power, right and actual authority to bind Service Provider'to the terms and conditions hereof and thereof 29 Entire Agreement This Agreement constitutes the final, complete, and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement, and supersedes all prior and contemporaneous understandings or agreements of the parties Neither party has been induced to enter into this Agreement by, and neither party is relying on, any representation or warranty outside those expressly, set torth in this Agreement Page 7of9 cl 4 Packet Pg 33i 20L0-62 3Eb 30 Interpretation City and Service Provider ackno% ledge and agree that this Agreement is the product of mutual arms -length negotiations and accordingly, the rule of construction, which provides that the ambiguities in a document shall be construed against the drafter of that document, shall have no application to the interpretation and enforcement of this Agreement 301 Titles and captions are' for convenience of reference only and do not define, describe or linut the Scope or the intent of the Agreement or any of its terms Reference to section numbers are to sections in the Agreement unless expressly stated otherwise 30 2 This Agreement shall be governed by and construed in accordance with the laws of the State of California in effect at the time of the execution of this Agreement 303 In the event of a conflict between the body of this Agreement and Exhibit "I" hereto, the terms contained in Exhibit "1" shall be controlling 31 No Third Party Beneficiaries The parties to this Agreement do not intend for any third party to obtain a right by virtue of this Agreement 32 Exhibits The following exhibits attached hereto are incorporated herein to this Agreement by this reference Exhibit' 1" - Scope of Work, Schedule, and Fees IN WITNESS WHEREOF City and Service Provider have caused this Agreement to be duly executed the day and year first above written CITY OF GRAND TERRACE A Public E.�nttit By -0' ory, Ma ager APPROVED AS TO FORM 1�r By Ctty Attorney - rand Page 8 of 9 CITY OF, AN BERNARDINO ServiC�nvirier Manages APP VED AS TO'FOR B�c.��l City Attoriie� : -San. Bernardino Packet Pg 34 `' } �L � it r- { } � s x . r G % " ,.. � ,� s i .. T t� ,. -... . �' t ♦ r � x n; i c. to � ' � . f} L . •- + M1 4 ! f , �c IPTI v t , m V � w %. n t � N a ,l" 1 ` � >< V � �' � � LL r .�+- ➢ ., _Q +r &fy; � 4x d _ - ��, "k� " .� .,-' N �` i 14 .. ,��hm r �� :�z�y ty r t � `�a . . _ ^ ^ ' t ^* ♦ �' a r � •- Y ,• f � i 'a � v ^Y `. r a „ !. t t .l^ }xJ �;, K£ . . =y r f r r . w, ,. - t �' r .. a... _. t x - '_ £ a •*� z :mow - 1 `:� s �; . � ,� , k Id Attachment Animal Control Contract 2010 (Animal Control Agreement Amendment) 2010-62 3Eb 2 3 4 EXHIBIT 1 City of Grand Terrace Scope of Services, Schedule and Fees Animal Care and Control Program City Ordinance The -City of San Bernardino ("San Bernardino") will provide a comprehensive animal care and control program for the City of Grand Terrace ("Grand Terrace") under the provisions of the Municipal Code of Grand Terrace which prescribes procedures and standards for licensing, impounding, regulation and control of dogs, cats and other domestic and wild animals San Bernardino Animal Control Department and its" 'officers have the authonty to enforce those codes relating to all matters of animal control contamed'm the Municipal Code of Grand Terrace, including any,codes contained in any supplemental documents to Municipal Code rof Grand Terrace related to zoning and development code that also affect animals Further, Grand Terrace will consult with San Bernardino on any proposed new ordinance or ordinance change dealing with animal control matters Term z The, term of the Agreement shall -be April'1; 2010 through April 1, 2013 A Consideration Grand'Terrace agrees to compensate San Bernardino $8,682 00 per month for services and work products as defined in this exhibit for the period April 1, 2010 through April 1, 2013 Impound, Care and Disposal'of Dogs and other Domestic and Wild Animals Subject to any exclusions, San Bernardino will operate an animal care and "control program for Grand Terrace consisting of the following activities field services, and shelter services In the conduct of this program, San Bernardino will perform the following specific functions (a) Enforce all provisions of Grand Terrace City Ordinances pertaining to animals, to include issuing warning notices or citations as :necessary Sari Bernardino may also file citations directly with the Court The City Attorney for Grand Terrace will process any legal action and appear in court, as necessary, on animal related cases , (b) Impound all animals°caught at large and collect all impound fees assessed (c) Remove dead animals from the public right-of-way, except state freeways t (d) Respond to requests for assistance in the trapping and removal of domestic animals from public or private property during normal operating hours San Packet Pg 36 2010-62 3Eb Bernardino will offer advice in setting a trap in any enclosed space, and will remove wild animals (not including rodents or insects) caught in a trap or found inside any human dwelling Animal Control employees shall not be required to maintain on -premise surveillance unless'm the opinion of the Director of Animal Control or designee there is a direct, clear and present danger to human life San Bernardino will provide traps for nuisance animals upon request (e) Investigate reported animal bites and quarantine, as prescribed by law, all biting animals and animals suspected to be rabid San Bernardino shall take appropriate steps consistent with the circumstances of each separate incident to locate and impound the suspect animal or animals and or assist the complainant ,and or injured party, or parties to trap the suspected animal or animals (f) Provide°euthanasia services as required for animals held for the state -mandated legal holding period if these animals are not reclaimed by their owners and are deemed unsuitable or unavailable by San Bernardino for adoption, All impounded animals will be scanned for microchips Animals with identification, licenses or microchips will be held up to ten (10) days and attempts will be made to contact the owner (g) Respond to every call for service either by animal control officer, letter or phone, except for excluded items (h) Cats San Bernardino will not be, required to respond to calls of cats running at large, confined stray cats or trapped cats Traps for the purpose of capturing cats shall be remade available to the residents of Grand- Terrace Unless exceptional circumstances,exist, residents of Grand Terrace shall be responsible, for obtaining, monitoring and returning all traps used for,this purpose (i) ' All services available to San Bernardino residents for which there is a fee 'shall be made available to Grand Terrace residents for the same fee �) Grand Terrace residents may bring stray, un-owned animals to the San Bernardino shelter at no charge to the resident 5 Dog Licensing Grand Terrace residents redeeming their dog(s) will be required to pay a license deposit prior to the dog's release All licensing deposits generated by Grand'Terrace'residents will be accounted for in monthly accounting statements provided to Grand Terrace by San Bernardino andhremitted,by San Bernardino to Grand Terrace on a monthly,basis 6 Animal Care Education and Information Program San Bernardino will provide public educational/information programs to Grand Terrace Schools, City employee groups, service groups and other organizations, upon request 7 Veterinary Services Program San Bernardino will provide private veterinary services for the care of injured and sick I animals that are impounded The cost of this service is included in the contract price s 2 Packet Pg 37 2010=62 8 Staffing Level and Hours of Service (a) Field Services r San Bernardino will provide routine field services for Grand Terrace Monday, through Friday between 8 00 a m and 5 00 p m- A more limited service Is provided on Saturdays, Sundays' and Holidays Calls to be -considered routine and to be handled during the normal course of the officer's shift and include p3Eb I § 1 L{ ® Confined strays I r i a Dead animals • Stray,dogs running at large - x • Humane/Animal Cruelty investigations • Animal bites I • Wildlife in human dwellings (not including rodents or insects) • Miscellaneous calls such as pet shop investigations, ksanitation complaints, license, checks, for -fee pick-ups, courtesy pick-ups, etc After hour emergency call -out service is provided daily from 5 00 p m, to 8 00 a m Grand Terrace.„may contact animal control field personnel via emergency pager, for after -hoof service A live after -hour answering service is available for Grand Terrace residents Shelter Hours and Telephone,Line• 4 The ,San Bernardino shelter shall be open to the public Tuesday- -through Saturday from 10 OO.,a m to 5 00,p m The shelter will be closed on'Sundays, Monday and holidays The phone lines will be answered, twenty-four hours per day - Emergency After -Hours Procedures The reporting party (RP) will contact the Grand Terrace Police/Fire Dispatch, or Me City of,San Bernardino Animal Control If the dispatcher deems. the call an - emergency,(see criteria below) the dispatcher will`page the on -call animal control officer `(ACO) The ACO ,will contact Grand Terrace Dispatch;' obtain the RP's name -and phone number and follow-up with the RP for additional information The dispatcher will advise the RP, to, remain by a phone for contact by the ACO m Unless requested by Grand Terrace, t will not be necessary for the ACO to notify the dispatcher of the disposition of the call If the emergency response is an agency assist request by Grand Terrace Popce/Flee, the ACO will automatically respond , , San Bernardino will provide a monthly listing of on -call animal control per San Bernardino will provide personnel to train Grand Terrace ,dispatchers in on - call procedures, as requested Criteria for Emergency Call=Out Injured stray animals 3 -rt Packet Pg 38 2MO-62 3Eb ♦ Loose "aggressive" an ♦ Animal bites/attacks ♦ Loose livestock if a threat to public safety ♦ Other dangerous or Poisonous animal situations posing public safety ♦ Agency Assists for Fire, Police, Sheriff, etc Emergency Calls will be responded to within thirty (30) minutes of receipt by San Bernardino when practicable If the dispatcher determines that the call does not meet emergency call -out criteria, the RP will be instructed to contact animal control during regular business hours San Bernardino personnel will not respond on an emergency basis to loose animals, dead animals, wildlife, confine6strays and sick or injured animals 9 Inspection Designated personnel from Grand Terrace may, at any time during normal business hours, inspect the office, shelter, vehicles -and other facilities connected to servicing this Agreement 10 Reclaimed Animals Animals reclaimed by their owners will be charged redemption fees in accordance with City of San Bernardino resolutions and applicable state laws San Bernardino will retain such fees 10 Exclusions San Bernardino will not be required to • Conduct rabies vaccination and license clinics • Provide dog license canvassers • Administer and sell Grand Terrace dog licenses • Handle animal noise complaints 4 Packet Pg 39 « joajaq tr u01133S UT gJzol }as ssaippu aqj Iu f4Io aq} 01 paJaAtlap oq Ijugs samonui aiU pauuojtad saoiAias aqP q:PoJ BuiUas Z310Aui ut, Jo It,noxddu put, jdiaoas uodn sampaoosd Sutlun000u junsn s,)4i0 aqj tpm oouupx000u ui ,CIgjuoui alg ked (}un000u JuauiaAozduil iajjogS zip ui pooujd 2uioq aunoum jugj jo %S I TRIM q}uout/SL S £ I `0I $ jo pa}uzo id) `XIjunuuu 00 6Z9` IZI $ paooxa of jou saaj zoj luauz3a2y sull jopun sooiAiaS aqp uuojiad Ilugs iapiAozd aotAsaS INEMAW/NOI.LdsNadwoo £ VIOZ `O£ ounf Itlun anutluoo put, (01OZ `S judd) ajup antjoaJJQ slt uroij joaga ui utuuizu Ilugs juawoo&V sTq j Mai Z" sM0II03 su pt,az of luouioof8v aql jo £ puu Z suoijoaS puoum of gsiM swind aqj `SVaHHIIM pue Z9-0I0Z uoilnlosa-d Aq paouapcna st, `OIOZ `I judy Inoqu zo uo («juz)w=SV, j sooiAzas futsnoq put, loguoo luunuu .ioj Juauz00z8v ut, Owl paiajua zaptAosd aoIAMS Mg puu ,4410 aq} `SVaHaHAJL f4ijuo oilgnd t, `(«zapiAOJJ aotAaaS„) 0NIQ2IdNXaq NVS JO A.LIO aqj put, 1)4tjua oilgnd t, («[4t0„) HOd212IH.L QNV2IJ 30 A1I0 aqp uaaM4aq puu Aq `V I OZ gZ;EVW jo ,Cup pz£ SIT 01ui pa.ia}ua put, apuuz s[ (,IuauipuaU'V,J .LNHWQNHYiV SIHI HOvuHaZ QNIV-H9 AO AID aH.L GMV ONII(MVNrdaH NIVS AO A,LIO all L NIA AIMI ,LNi2MaaH9V ONIISfIOH QNIV 'IOH IKOJ 'IVVNI V aH.L OJ. Z ON ,LNIawC[MTKv V lipix3 -o cc w m o � Attachment Animal Control SB 2014-47 Amendment 2 (Animal Control Agreement Amendment) L*I-n 107 outpat,utag ueS-Aa �� AS MOA 01 SV QHAOWddd aaptno.td OotAIPS 0MC[UVN2i21g ITS 30 ADD 03urtaZ put,arJ-AQu.1Ouv XIt0 ke GCS MOJ 01 Sd Q21A0UdJV Jasuut,yti 410 ,,[Itjua otl4nd v H0V"9i, GMV)19 30 AID molaq Woj jas st, iuoutaojSV aqj pa}noaxa aAeq sail-tud atp `d0JHSHM SSEDUIM NI woga puu ooto3 iInj ut unamw llt,tls `luauzpuaurV sttp Xq pagtpout IOU }uaM aT41 01 `Juauiaat13V 010Z QIR JO suotjtpuoo put, `suotstnozd `suuaj tatpo lid V liquIxa X M r. -o cc Attachment Animal Control SB 2014-47 Amendment 2 (Animal Control Agreement Amendment) AGENDA REPORT June 24, 2014 Council Item TITLE Amendment of Contract for Street Maintenance Services with Roquet Paving, Inc PRESENTED BY Sandra Molina, Community Development Director RECOMMENDATION 1) Increase the Roquet Paving purchase order by $30,000 to offset the cost of unanticipated emergency roadway repair and to allow a balance for the remainder of the contract year, and 2) Amend the Roquet Paving contract to reflect the change in the purchase order BACKGROUND Because of limited maintenance staffing and equipment to make repairs to City streets and right-of-way facilities, City staff went out to bid for on -call maintenance services The City street maintenance contract involves asphalt paving throughout the City, along with emergency service standby for street repairs that may vary in size for street paving to sidewalk repair, street stripping and sealing pavement cracks The work can also include maintenance of other right-of-way facilities, such as repairs to storm drains, curb gutter and disabled access ramps Minor patching of pot holes and sidewalk repairs, along with many other minor repairs, are performed by City Staff Because there are not many cities that have the same staffing limitations, it was difficult to create bid specifications that would cover all the possibilities for street maintenance or repair situations, therefore, for bidding purposes, the City Engineer designed a sample bid schedule with different types of work that could be performed Each bidding contractor provided a unit price for each category These categories are typical duties performed for maintenance of streets It was expected that the actual cost of maintenance would vary depending on the specifics of the repair and, because there are no specifications for line items, cost will vary to some degree depending on possible unknown conditions City Council approved a contract with Roquet Paving in the amount of $40,000 annually for on call street maintenance service The contract was executed on August 27, 2013 DISCUSSION The work that Roquet Paving has done for the City includes general maintenance Packet Pg 42 activities, such as pot hole repairs that cannot be filled by cold patching due to size and depth, and general street maintenance due to deteriorating conditions Due to such deteriorating road conditions, emergency repairs have had to be performed and such repairs have been extremely costly Recent repairs include Vivienda Avenue where the road was undermined, and Mount Vernon Avenue south of Grand Terrace Road This road failure was caused by a perforated storm drain, which also needed to be repaired As a result, the annual contract amount of $40,000 has been exceeded, however, it was necessary in order to respond quickly to emergency roadway repairs and limit the impact of related road closure on the community at -large Staff is requesting an increase of $30,000 to the first year contract amount to allow payment of completed emergency work and to allow a balance to remain until the end of the first contract year This will allow Staff to respond to any repair needs that may occur during that time period There are sufficient funds in budget account 16-900-257 to accommodate this increase On September 28, 2014 a new contract year will begin with a new annual allocation of $40,000 and monies have been budgeted in the next fiscal year to account for street maintenance This item relates to Goal #2 "Maintain Public Safety" of the City's Vision 2030 and 2014- 2020 Strategic Plan FISCAL IMPACT A fiscal impact of $30,000 will be realized, however, there are sufficient funds in budget account 16-900-257 to cover the increased contract amount for the current fiscal year (FY2013-14), and for Fiscal Year 2014-15, without necessitating additional budget appropriations ATTACHMENTS • Amendment No 1_Roquet Street Maintenance • Existing Roquet Contract Street Maintenance APPROVALS Sandra Molina Completed 06/13/2014 12 53 PM Finance Completed 06/13/2014 3 21 PM City Attorney Completed 06/16/2014 11 02 AM Community Development Completed 06/16/2014 11 48 AM City Manager Completed 06/16/2014 2 36 PM City Council Pending Packet Pg 43 3Fa AMENDMENT NO 1 TO THE PROFESSIONAL SERVICES AGREEMENT FOR STREET MAINTENANCE REPAIRS BETWEEN THE CITY OF GRAND TERRACE AND ROQUET PAVING, INCORPORATED THIS AMENDMENT ("Amendment 1") is made and entered into this day of June _, 2014, by and between the CITY OF GRAND TERRACE ("City"), a Municipal Corporation, and Roquet Paving, Incorporated ("Professional"), a California Corporation WHEREAS, the City and the Professional entered into an Agreement for street maintenance services, in conjuction with Street Maintenance Program ("Services") on or about August 27, 2014, and WHEREAS, the parties wish to amend Section 3 (Compensation/Payment) of the Agreement by Thirty Thousand Dollars ($30,000) occasioned by the need for unanticipated emergency repair work NOW THEREFORE, in consideration of the foregoing and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows Section 1 Section 3 COMPENSATION/PAYMENT is hereby amended to read as follows Professional shall perform the Services under this Agreement for the total sum not to exceed Seventy Thousand Dollars ($70,000) for the first 12 months (this reflects an increase of Thirty Thousand Dollars over the original Agreement amount of Forty Thousand Dollars), and shall not exceed Forty Thousand Dollars ($40,000) for each subsequent 12-month term Payment shall be made in accordance with City's usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed The invoices shall be delivered to City at the address set forth in Section 4, hereof Section 3 All other terms, provisions and conditions of the Original Agreement, to the extent not modified by this Amendment, shall remain in full force and effect IN WITNESS THEREOF, the parties hereto have caused this Amendment Number 1 to be executed by and through their respective authorized officers, as of the date first above written Packet Pg 44 THE CITY OF GRAND TERRACE, A Municipal Corporation a Kenneth J Henderson Interim City Manager APPROVED AS TO FORM By City Attorney I m Michael J Roquet President a 3Fb PROFESSIONAL SERVICES AGREEMENT Roquet Paying Incorporate' THIS PROFESSIONAL SERVICES AGREEMENT CAgreement") is made and entered -into this 9-�7-.Xbl , ("Effective Date") by,and between the City of Grand Terrace ("City"), a public.entityrand Roquet-P-avmg-incorporated,- (!-Professioraa{`l); a Callomia-Gorporibon. 9. 'Scope of Services City agrees to retain Professional and Professional does hereby retain and agree to provide the services `more particularly,descnbed in Exhibit "A". "Scope of Services" ('Services"), attached hereto and incorporated herein_ by reference, in conjunction with Street Maintenance Program, fServices°) 2, Term. This Agreement shall be effective on the date first written above and shaft remain in effect for two years from the effective date with a one year extension if agreed upon by both parties This Agreement may be terminated pursuant to provisions herein 3 Compensadon/Payment Professional shall perform the Services under this Agreement for the total sum not to exceed Exhibit,"A" attached _Payment shall be made in accordance with City's usual accounting procedures, upon receipt-and'appfoval of an Aemized invoice setting forth the services performed. The 1nvoic0s shall be delivered to City at 'the address set forth m,Section 4, hereof. 4 Notices. Any notices required to be given hereunder shall be in wnting and shall be ' personally served or given by mail Any notice given by mail shall be deemed given when deposited in the United States Mad, certified and postage prepaid,,addressed to the party to be served as follows To City To City of Grand Terrace Roquet Paving Inc 22795 Barton Rd Bldg B P O Box 887 Grand Terrace, CA 92313 Colton, CA 92324 5: 'Prevailing Wage If applicable, Professional and ail subcontractors are,required to pay the general prevailing wage rates of per them wages and ovortime and holiday wages determined by the Director of the ,Department of Industrial Relations under Section Ilia et seq of the California Labor Code and implemented the City ;Councll of the City of Grand Terrace. The Director's determination Is on file and open to inspection in the office of the City Clerk and is referred to and made a part hereof; the wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though fully set forth herein 6 Contract Administration. A designee of the City will be appointed to administer this Agreement on behalf of City and shall be referred to Herein as Contract Administrator 7 Standard of Performance. While performing the Services, Professional shall exercise the reasonable care and skill cUstorrmatily exercised by reputable members of f Packet Pg 46 3Fb Professionals in the Metropolitan Southern California Area, and shall use seasonable diligence and best judgment while exercising its skill and expertise 8 Personnel. Professional shall furnish .all personnel necessary to ,perform the Services and shall be responsible for their performance and compensation Profesplonal recognizes that the qualifications and expenence of the personnel to be used `are vital to ----- professional--and4mely-completion-of--the-Services—1 he-key-personneifiste&m7Exhibit-,Oe"- attached hereto and incorporated Herein by this reference and assigned to perform portions of the Services shall remain assigned through completion of the Services, unless otherwise mutually agreed by the parties in writing, or caused by hardship or resignation in which case substitutes shall be subject to City approval 8 Assignment and Subcontracting. Neither party shall transfer ,any right, 'interest, or obligation in or under this Agreement to any other entity without prior written consent of the other party In any event, no ,assignment shall be made unless the assignee expressly assumes the obligations of assignor under this Agreement, In writing satisfactory io the parties, Professional shall not subcontract any portion of the work, required by this Agreement without prior written approval by the responsible City's Contract Administrator Subcontracts, if=any, shall contain a provision making them subject to all provisions stipulated in this Agreement, Including without limitation, the insurance obligations set forth in Section 13 Professional acknowledges•that any transfer of rights may require City Manager and/or City` Council approval 10 Independent Contractor. In the performance,of this Agreement,.Professional and his employees, subcontractors and agents, shall act Wan independent capacity as independent contractors, and not as officers or employees of the City or the City of Grand Terrace. Professional acknowledges and agrees -that the City has,no obligation to pay or withhold state or federal taxes or to provide workers' ,compensation or unemployment insurance to Professional or to professional's employees, subcontractors and agents Professional as an independent contractor shall be, responsible forrany and all taxes that apply, to professional as' - an employer 11 Peers Ellgibitity Indemnity, In the eventthat Professional or any employee, agent, or subcontractor of Professional providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System ("PERS) to be eligible for enrollment lit PERS as an employee,of the Clty, Professional shall Indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Professional or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of �Cdty Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contirary, Professional and ,any of its employees, agents,, and subcontractors providing service under this Agreement shall not qualify for or become entitled, to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, %� including but not limited to eligibility to enroll id PERS as an ,employee of City and entitlement to �2 Packet Pg 47 any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits 12 Indemnifications. 121 Indemnity. Except as to the sole negligence for wdifui misconduct of the- City, __Professional shall defend mdemni and -hold the Citwandits officers, employees and agents, .. harmless from any and all loss, damage; claim ,for darria6 e, liability, ex engbe or cost; mctuding Mg p attomeys' fees, which,apses out of -or is in arty way connected -with the;performance of v ork 'S = under this Agreement by Professional .or any of the Professional employees, agents or subcontractors and from all claims by Professional's employees, subcontractors`and;agents for compensation for services rendered to in the performance ofcthis Agreement, notwithstanding that the City may Have benefitted from their sdNtces_ This indemnification peovision, shall apply = to any acts or omissions, willful misconduct or negligent conduct;, whether active or passive, on the part of Professional or of Professional's employees, subcontractors` or agents. L 12 2 Attorneys Fees The parties exoressly,agred' that any, payment, attorney;' fees, w costs or expense that the City incurd or makes'to or on ;behalf of an Injured employee under the City's self-administered workers' compensation is included as a loss, expense of cost for the purposes of this Section, and that this Sectionshall survive the expiration or early' terminabon of the Agreement g 13. Insurance. ARN 131 General Provisions. Prior to the Cit 's execution of this Professional y Agreement, = w shall provide satisfactory evidence ,of, and shall thereafter_ maintain during the term of this o Agreement, such insurance policies, and coverages in the types, limits, forms and "ratings required herein, The ,rating and required insurance policies and coverages may tie- modified°in w writing by the dity's Risk Manager or City Attorney, or a designee, unless such modification is , prohibited by law V 131 1 Limitations These minimum amounts of coverage shall not constitute any c limitation or cap on Professional's indemnification obligations under Section '12 hereof. 3 Cr 131 2 Ratings. Any insurance policy or coverage provided by Professional as required 0 by this Agreement shall be deemed inadequate4fid a material breach ofthis,Agreement, unless such policy or coverage is issued by insurance companies authorized to transact insurance N business in the State of California with a policy holder's rating ,ot A- or higher and,a Financial W Class of VII or higher d 13.13 Cancellation. The policies shall `not be canceled unless thirty (30) days prior written notification of intended cancellation has been given to City by certified or registered mail, postage prepaid a 13.14 Adequacy The City, its officers, employees and agents make no representation that the types or limits of insurance specified to be ,camel by Professional pursuant to this Wf Agreement are adequate to protect If Professional believes that any required 'insurance 3 Packet Pg 48 coverage is inadequate, Professional will obtain such"additional insuranc_ a coverage as deems adequate, at Professional's sole expense 13 2 Workers' Compensation insurance By executing this Agreement; eertifies_that Professional is aware of and will comply with Section 3700 of the labor Cede of the Slate of Galdomia requiring every employer to be insured against liability for,.workers' compensation, or —to-undertake-sell-insurance; tefore-commencirnglny-of tfie-work.--P'n*ss,immf-shaIF6a ryOw insurance or provide for self-insurance required by California lawi.to,,protect said Professional from claims under the Workers' Compensation Act. Prior,to'City's execution of this"Agreement, ev Professional sha11 file with City either (1) a certificate of insurance showing -that -such insurance is in effect, or -that professional is self -insured for such coverage, or (2) a certified statement that Professional has no employees, and .acknowledging that _d Professional does employ" any person, the necessary certificate of insurance will immediately be,filed with City. Any certificate filed with City shall provide that City will the given ten ('l0) days prior written notice before modification or cancellation thereof 13 3 Commercial General Liability and Automoblle insurance. Prior to Cdy's execution of this Agreement, Professional _shall ;obtain, and shall thereafter maintain .during the term of this Agreement, commercial general iiability`insurance and =automobile Uabdity insurance as required to Insure`against damages for personal injury. including accidental death, as well as from claims for property damage, which may wise from or which maywcx?ncem operations by anyone directly or indirectly employed by, eorinected with. cr ,acting for oe '66 behalf of Professional The City and the City; and its officers, employees avid agents, ,shall be named as additional insureds under the Professional's insurance policies. 13 31 Professional's commercial 'general liability7insurance policy shall cover both bodily injury (including death) -and property damage (including_but not limited to, premises - operations -liability, products -completed operaacns liability. independent `s liability, personal injury liability, and contractual liability) in an amount not ;less"than, $1,000,000 per occurrence and a general aggregate limit in the amount£of not less than $2,060,000 13.32 Professionals automobile"liability policy sF all cover both bodily injury and property damage in an amount not less than $SQ0.000 per occurrence and an aggregate limit of h6fless than $1,000.000 All of Professional's;automobile and/or commercial generall liability insurance policies shall cover all vehicles used in connections with Profession"ai's perfdr`mance of this Agreement, which vehicles shall include, but are not lkmited'to.Uowned vehicles; leased yetildes. Professional's employee vehicles, non -owned vehicles and hired vehicles. 13 3,3 Prior to City's execution of tt>ris Agreement, copies of insurance policies, or 66ginai certificates and additional insured ei dorsements,evidencing the coverage required'by this Agreement, for both commercial 'general and automobile liability insurance, shall be filed with City and shall include the City and its officers, employees and agents, as additional insureds Said policies shall be in the usual farrri of commereiai general sand automobile liability insurance policies, but shall include the following provisions 4 PacketF 49 40 It is agreed that -the City of Cataild Terrace and its officers, eniployeesrand agents, are _added as additional insures under this policy, solely forwork,dane by, and p0ehaif'of the named Insured for the -City of°Grand Terrace. 13 4 Subcontractors', Insurance , Profesiional shall require,all of its subcontractors to carry" insurance, in an amount sufficient to cover;the risk of mjury, darriage` or loss that may be _______caused--by-#he-subcontractors'-seop"f-work-Rand-activities-provide`d-in-furthhetance-of-this— - Agreement, including, but without limitation, the'following coverages, Workers Compensation, Commeiciai General Liability, Errors and Omissions, and Automobile liability. 'Upon City's, request, Professional shall provide City with satisfactory :evidence that Subcontractors have obtained insurance policies and coverages required by this section. 14 Business Tax. Professional understand§,"that the Servroes performed ,under this Agreement constitutes doing business in the City of Grand Terrace, and Professionat. agrees. that Professional will register for and pay a business tax pursuant to-Chapter,5 04 of the Grand` Terrace Municipal Code and keep such tax certificate current dunng_the term of this Agreement 16 Time of Essence Time is of the essence1or each and everyprovislon of this_ Agreement 16 City's Right to Employ Other. City reserves the right to ,employ other in connection with,the Services 17 Solicitation. Professional warrants that they have not,employed -or retained any person or City_ to solicit or secure this Agreement, nor has it entered into any agreement or understanding for a commission, percentage, brokerage, or cbntingentfeato be paid to,secure this Agreement For breach of this warranty,, City shall have, the` right ,to terminate this Agreement without liability and pay only for the value of work has actually performed, or, in its sole discretion, to deduct from the Agreement, price or otherwise" iecgver4rom Professional the full amount of such commissron, percentage, brokerage or commission fee The remedies specfied in this section shall be in addition to and not in lieu of those remedies otherwise specified in this Agreement 18 General Compliance with Laws. Professional shall keep fully informed of federal, state and local laws, and ordinances and regulations which In any manner affect those employed by Professional, or in any way affect the performance ,of services by, professional pursuant to this Agreement Professional shall at all times observe and comply with all such laws, ordinances and regulations, and `shall be solely responsible #or any failure to comply with all applicable laws, ordinances and regulations 19 Amendments. This Agreement may be mollified or amended only by a written Agreement and/or change order executed by,the Professional`and the City 20 Termination. City, by notifying professional in writing, shall have the right to terminate any or all of professional's services and work coveredby this Agreemerit`ai any time, a, with or without cause In the event of such termination, }professionai'may submits final written statement of the amount of 's services as of the date of such termination based; upon the ratio 5 Packet 0g 50 3Fb thaf thework completed bears to the total work required to malke the> report complete, -,subject to the City's rights under Sections 16 and 21 hereof ln, ascertAlri ng the work actually'rend6md through the termination date; City shall consider completed, work, work- in progress, and complete and incomplete reports and other documents only after delivered to.City. 20.1 Other than as stated below, City shall give Professroiial'thirty (30) days prior;written notice pnor to-terminatio J - -- -�--- 20 2 City may terminate this Agreement upon fifteen (15) days written notice to Professional, in the event 20 2 1 Professional substantially`fails to perform or materially breaches the Agreement, or 20 2 2 City decides to abandon 6r4pgstpone the Services 21 Offsets. 'Professional acknowledges and agrees that with respect to any business tax or penalties thereon, utility charges, invoiced fee or other, delifWhicti - professional -owes or may owe to the City, City reserves the,nght to withholdtiand offset said amountsJrom,payments` or refunds or reimbursements owed by City to professional Notice of ,such withholdirig_and offset shall=promptly be given to by City in writing In`the°event of -a dispute,as to the amount owed or whether such amlount is ,owed to the City, City wi11 hold such disputed amount until either the appropriate appeal process has been completed or until then dispute has been resolved 22_ Successors and Assigns. Tttis Agreement =shall $be binding upon City',and_its successors and -assigns, and upon Professional and its,permitted successors and -assigns, and shall not be assigned -by, Professional either in wholebr in,part, except ae,bth rwkse,'provided in paragraph 9 of this Agreement 23 Governing Law, Venue, Dispute Resolution and Attorneys' Fees. This- Ag#eement shalt be .govemed by and Construed in accordance with ,,laws of the State of California Prior to commencing suit in a court of competent jurisdiction, any controversy, dispute or claim ansing out of `the -Agreement shall"'first,be submitted tpR an alternative dispute resolution process as set forth in Section 24 herein Any action of law, qr)m equity br'dughttby` either of the parties herdto for the purpose of enforcing a right oe znghts provided for by this Agreement shall be tried in °a court of competent jurisdiction in the County+of San 8emardino, State of Califomia, and the parties hereby waive all provisions of law providing for a change of Venue in such proceedings to any other county In the event either party;tiereto_sFiall' bring suit to enforce any term of this Agreement or to r, coyiar any,darriage`s-for and on account of the breach of any term or condition of this Agreementt46s, mutually agreed that the prevailing party in such action shall recover all costs thereof, including reasonable attomeyefees, to berset by the court in such -action 24 Alternative Dispute Resolution. In the eventtof,"any controversy, dispute or claim i arising out of or relating to this Agreement, the. parties hereto, shall consult and negotiate with each other and, recognizing their mutual interest, attempt to reach a`solution satisfactory to both 6 0 d _ _ 0 a d s a Packet Pg 51 parties If they do not reach settlement within a penod,of 60 days,Ahe matter shall be submitted to an alternative dispute resolution process, Seither nonbinding arbitration or mediation, ("Process") by written notice from either -party to the other The parties shall.meet and confer in good faith and select a Process and an arbitrator gr,a mediatortliat is agreeable to both sides The selected Process shall be,completed no laterxthat 120 days` (°Process` Periodj afteMender of the aforementioned v+ ritten notice, unless the Parties mutually agree to: an extension of the _F�racess enod `If`tTie ma er is not successfully resolved y the selected Proces"s, within the Process Period, the parties are free to comtrlence16gation In a court ofrtcompetent jurisdiction as defined in Section 23 herein Any litigation commenced without both patties' consent prior to the end of the Process Period, shall be subject to a stay until, the�end of the Process Penod. The Parties further agree to equally bear the Cost of the process, 25 Nondiscrimination. During Professional's, peiformance of this Agreement, Professional shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age, physical disability, mental disability, medical condition, including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any canditioh related thereto, mantal status, sex, or sexual orientation, in the setdcfon and retention of employees and subcontractors and the,procurenient of materials and equipment, except, as,prcvided in Section 12940 of the California Government Code, Further, Professional agrees to conform to the requirements of the Americans with Disabilities Act in the perfomiarice of this Agreement 26 Severability. Each provision, term, condition, covenant,andfor restriction, 4in whole and in part, of this Agreement shall be considered-seyerable. In the event any provision, tern, condition, covenant and/or restriction, in whole and/or in part, of this Agrteemertt is, q clared invalid, unconstitutional, or void for any reason, -such provision or part thereof shall be severed from this Agreement and shall not affect any other provision, term, condition, covenant and/or restriction of this Agreement, and the remainder of the Agreement'shaii continue in full force and effect 27 Authority The individuals executing this Agreement, ,and the instruments referenced herein on behalf of Professional each represent .and warrant that they have,th6legai power, right and actual authority to bind professional to the terms and conditions hereof and thereof ' 28 Entire Agreement: This Agreement constitutes the final, complete, and exclusive statement of the terms of the agreement between4he-parties pertaining to the subject matteriof this Agreement, and supersedes all prior and contemporaneous understandings or agreements of -the parties Neither party has been induced to enter Into this Agreement by, nor is neither party relying on, any representation or warranty outside those expressly set forth in this Agreement 29 Interpretation. City and Professional, acknowledge and -agree that this Agreement is the product of mutual arms -length negotiations and accordingly, the rule,of construction, which provides that the ambiguities in a document shall be construed against the drafter of that document, shall have no application to the interpretation and enforcement of this Agreement, 7 0 0 0 C 0 a d E a C 0 s a Packet06 52' 3Fb 291 Titles and captions are for convenience of reference only and do not define, describe or limit the scope or the intent of the Agreement or any of its, terms. References to section numbers are to sections in the Agreement unless expressly states! otherwise 29 2 This Agreement shall be governed by and construed 1n accordance with the laws v k of the State of `California in effect at the time of the execution of this Agreement ^� 29 3 In the event of a conflict betweeg the body rof this Agreement and Exhibit "A" s ("Scope of Services") hereto, the terms contained in Exhibit "A" shall be controlling 30 Exhibits. The following exhibits attached hereto are incorporated herein to this Agreement,by this reference. Exhibit "A" - Scope of Services and fees Exhibit "B" - Key Personnel IN WITNESS WHEREOF City and Professional have caused -this Agreement to be duly executed the day and yearfirst above written THE CITY OF GRAND TERRACE, A public b By = Richard Shie s Commuriil� Development Director t 8 Roqueetrr Paving Incorporated I_i Mike Roque , ca M E a a� N X W E Packet Pg 53 3Fb EXHIBIT' ' SCOPE OF SERVICE This project involves minor asphalt paving of failures throughout the City along with emergency service standby for street repairs that may vary in size for street patching to sidewalk repair, _—street stnppir g_and_seahng�aveme,.nt cracJss Tbts-protect It nclude maintenance of asphalt on speck streets throughout the City Typically the City budgets approximately $40,000 for maintenance The work shall be done under the supervision of the Director of Public Works / City Engineer, No work of portion of the work shall be paid for until,lt is ,approved for payment by the Director of Public Works / City Engiheer, but this shall not prevent approval of and payment for completed portions of the work as it progresses, payment acceptance oftthese portions -or of the completed protect. The Contractor will be required to be on- call to make emergggcy'repairs or set up emergency traffic control devices at the request of the City if the City is not able to provide the traffic control The Contractor will respond to City request to make emergency repairs ,within 4 hours of receiving the requests from the City The Contractor shall ,not commence construction or order equipment until the City has given the Contractor a Notice to Proceed The Contractor may make temporary.repairs to the paving and base pave the area if more time is needed to complete the paving The unit cost for maintenance will vary depending on the specifics of the,repair. Before each repair, the Contractor and the Public Works Director or representative shell agree to the pnce of the work The City and Contractor understands that underground or,4inknown conditions at the time of the cost estimate can increase or decrease the estimate for the work per formed 9' E a Q Packet Pg 54 3Fb ;r PRt3PO$4k FOR STREETMAINTENANCE PRaGRAM Bids due no later than 2 00 PM .on Tuesday. August 13�', 2013 at the office of,the City Clerk. _ _ m TO CITY OF GRAND TERRACE, acting by and through its Governing Body, herein called the "CITY" Pursuant to and in compliance with your Notice to Contractors calling for'Bid&,androther documents relating thereto, the undersigned bidder; having familiarized himself -With the terms of the, -Contract, the local conditions affecting the performance of the Contract, and the cost of the work` at the place where the work is to tie doge, and with the drawings and specifications and other Contract Documents, hereby proposed and agrees to perform within the time stipulated. `the Contract, InelUd' ing all of its component parts, and everything required to be perforated, and to provide and furnish any -and all applicable taxes, utility and transportation services necessary to perform p eAContraet and complete in a workmanlike manner all of the Woik required in connection with the proiect'known as. "Street Maintenance Pr4hk, All in strict conformity with the specifications and other=Contract,Docurnehts, mciudmg Addenda No. 1 and 1►1 , on file at the OFFICE OF THE- CITY CLERK, 22795 BARTON ROAD,,,GRAND TERRACE, CALIFORNIA, 92313, for the sum of: (SEE BID SCHEDULE FOR COST BREAKDOWN OF ITEMS) COMPANY NAME iZ.oq u e-t PCivir q Jnr_ M 10va jIL01 v-ct TITLE 0_4 d r dre M t N11PIL 923,�y - CITY ZIP CODE TELEPHONE (j oq ) 17 8 3 . W y l `j CONTRACTOR'S LICENSE NO 3 (o Y � 1 4 C-1 PacketT 55 «Y3Fb DATE D 81,13 i , 013 STATE CONTRACTOR'S LICENSE NO CITY BUSINESS LICENSE NO (if available) CORPORATE SEAL Corporation incorporated under the State of BIDDERS NAME, ADDRESS & PHONE qlI--4 ?, -3o2-k TELEPHONE: (Area Code) BY _ Sighature �— M Ichaf I J. t2oq,u vt Print or type name TITLE :1 f /u d t k L t Names and addresses of all members of copartnership or names and titles of all officers of the corporation 6 11 C-2 A Packet Pg 56 3Fb CITY OF GRAND TERRACE, STREET MAINTENANCE, PROGRAM BIDDING SCHEDULE Contractor Rb 0 ILA °fit N V I U4 h C Address �g Q M a hu K o I I �h z U-C — P U i3uxL$ 7 `Co l to r1, a 9 3 Authorized Representative . M l GhG !, i J . K- oq U tt -B nature. ITEM NO. DESCRIP nON OF ITEMS UNIT UNIT PRICE 1a Cold Mill and Replace Asphalt Pavement (2") 500-1000 SF {,. 50 jSF 1 b 1001-5000 SF 1c 5001 - Greater SF 2a Cold Mill and Replace Asphalt Pavement (3") 4 500-1000 SF SF (ID /S F 2b 1001-5000 SF SF u 0 / SF 2c 5001'- Greater SF I . W S F 39 Cold Mill and Replace Asphalt Pavement (4") 6004 000 SF SF' '7 - ?-51 S F 3b 1001-5000 SF SF 3.5 D /5 F 3c 5001 - Greater SF 4a 2" Asphalt Overlay 500-1 000 SF SF X j D I5 4: 4b 1001-5000 SF SF 1. l0 8 4c 5001 - Greater SF . 9x0 C-3 a 6 1 Packet Pg 57 3Fb ITEM NO. DESCRIPTION OF IITEMS UNIT UNIT PRICE 5a 3" Asphalt Overlay 500-1000 SF SF 3 , L j F 5b 1001-5060 SF SF So 5001 - Greater SF 68 'Asphalt Leveiing'Course, 0-10 TN 1't�,vb/TDn 61) 1040 TN 1a5=�'Y7'brr: 6c 50 - Greater TN i *- U o /T6 YI 7a Petromat 500.1000 SF ' 5.701�F 7b 100-5000 'SF , SS`/SF 76 5001- Greater SF , 18 �� F 8a 6' Wide x 2" Deep Asphalt Header Cut 0-200 LF I 40ILF 8b 200-500 LF , q0 %L-F 8c '500-Greater LF (� 2OIL.F 9 Rout and Seal Pavement Cracks LF 10 Pothole Patching SF iu SD/ S F k EQUIPMENT HOURLY RATESCHEDULE: (Attached additional,sheets as necessary') J C-4 Packet Pg 58 3Fb item Minimum Charge Normai'Houriy Rate Day Rate Roller 3-5 Ton ISO rru 3 5" a$ o ov Roller 8-10 Ton 2,o0." 4 0 a o 3;(1 n +ro Water Truck a n0 - n 40 a"D S )n. o"D 8ackHoe RUO 00 q5 n 3UD 0o Skip,Loader 175,4D 37 50 3000, DMmp Truck 5-YD 145 6ro 3-7-50 300 0-b Crew Truck 3501 a$0 Paving Machine 500 OD w 9lefo , av SCHEDULE OF HOURLY RATES FOR LABOR: (Attach Additional Sheets as Necessary) Schedule of hourly rates for labor, and,percent markup`for materials shall apply to extra wofk not covered under the unit prices submitted In the bid schedule Hourly rates shall include all costs including overhead and profit Labor Class Extra Work Night-time, Weekend Holiday Premium EmetgencyResponse Foreman, $ ? % rD $ i I o D $ 15-6 0 D $ $' i - 9 D Equipment Operator $ 18`UD $ ca $ 15`10 $ 9110 Truck Driver $ v 5," $ �'1 50 $ IS b Y 35 Laborer $ b3 a $ 44 5D $ is, bi0 50 Percent Markup For Materials 1 ?7, % I % 1 15 1,5 9.0 G5 Packet Pg 59 3Fb 3 ADDENDA ACKNOWLEDGMENT, , The undersigned acknowledges receiptAof the following-lAUDENDA,and`the cost°if any, or such revisions have been included in the TOTAL BID of the Bidding Schedule ts) ADDENDUM NO N A a 12 p i t [a � , DATED ADDENDUM NO . DATED ADDENDUM NO .- , DATED ADDENDUM NO _ ; DATED Name of Bidder Address State License No Telephone No r Date the day of By 4 9rfur"e C-6 FMOA diAt,,t, Title Packet Pg 60 3Fb BIDDER'S INFORMATION BIDDER certifies that the following information is true and correct Bidder's Name _�c_y � � i l�,Ae ►�i _L�•� Business Address Pf '' c-f v,k '? C., 1- 4--,,i , rc+ . li d - Telephone 9U 7 - ,? k S -t -( -> -7 State Contractor's License No and'Class sL �r v iy e--1.)- 9 Aq Original Date issued I SLJ d (ge-/ Expiration Date s 3/ (Loy s The following are the names, titles, addresses, and telephone numbers of all individuals, firm members, partners, taint ventures. ;and/or corporate officers having a principal interest in this proposal hA,LJA w,c L The dates of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal, or any firm, corporation, partnership or joint,venture of which any principal having an interest in this proposal was an owner, corporate officer, partner, or joint venture are as follows: (Lda — I - - All current and prior DBA's, alias, and/or fictitious business names for any principal C having an interest in this proposal are as follows' E PJLA C-7 Packet'Pg 61 IN WITNESS WHEREOF, BIDDER executes and submits this,proposal with the names, title, hands, and seals of all aforenamed principals this day of_, 20 Subsc NOTA St c a-ftr tkvd jw-LA t- C-8 Packet Pg 62 CALIFORNIA JURAT WITH AFFIANT°S,TATEMENT ❑ See Attached Document (Notary to cross li ° --6 below N ' ( ry out nes 1 � ) &T See Statement Below (Ones 1-5 to be compfetod onty`by document sill jh'e s , not Notary t th e inwi-hlgs wl'ere of, j3jdcfer-RxecuRS 4h suhm,ts r propa a! w ht�t�tt'S,�T 1es, hands, an�tts_cats °� Af1 f1f enaly_n�dpr itip,013- c2 r, C SlRnbrs d Nat tarp KWffl of DMMMM ftW Na 2 (t airy) State of, California County of, Subscribed and sworn to (or affirmed) before me' n this day of .20 .f - . by Otto Iriordllr Yost R IY A Pt , tum Of siane► GtORIA MURPHY proved to me on ,the basis of satisfactory evidence ottttMBiOR,O WNWNoi«iy Pttatic - C�Iitotnlat ta`be the person who appeared beforerme () Q _ RI"rr* Courrty (and emycomm Uu 23. tote .—: " (2) Nm�rotStp»r proved to me on the ,basis of satisfactory evidence to be the.person _ appeatid before -me ) Signature . dhoOt+Y Piero taterySW Abwe - OPTIDNAL _ Though the information below Is not required by law, It may prove - - valuable to persons reljgng on the document and could prevent . fraudulent removal and reattachment of this form to another document flop of thurnb here top of thumb here Further Dewdptton of Any Attached Document We or type of Dogenent Document Date Number of pages svie4s) other Than Named Above oaoorwoowNd.ryA-eosaws�AY...ro.eo�zoz=c++.t.�n,c+�vtai�az•,:...�.�oyop t+:mdseto"rt,ad�rasTo�reot-eoo$r� Packet Pg 63 DESIGNATION OF SUBCONTRACTORS BIDDER proposes to subcontract certain portions of the work, and to procure +materials and equipment from suppliers and vendors as follows NAME, ADDRESS, TELEPHONE NUMBER, AND LICENSE NO OF SUBCONTRACTORS ITEMS OF WORK 0 _ _ _ w L w co 0 w _ d E _ G Q Prior to award of contract, Contractor shall submit a list of suppliers and vendors in writing to the City Engineer. C-9 d w _ C� G d L .F+ V L _ O U w d 3 Cr O v � _ w. N X W _ d E 0 R Q Packet Pg 64 REFERENCES The Contractor shall list in the spaces provided below; not less than three comparable contracts which have been completed within ,the past two years Contract Year(91 Tvpe of Work Performed Annual Contract Amount Client/Agency Name Contact NameMtle Phone !dumber �13 61' a4-e 4� pgYr, appr °x A15,000 ,F W'th 4"1116 y-1?� S`D a ev R I le n bn�i,ryerr R u9 t" Jflfc 061) 418 -550-o atria pant PArnKrnq Last, 61NfPC 18010b•O'b LOAA fit SC Monf a MC601IJ tubs) ��3- W1 2UI2 berno, 9Mde P-Ave, POAK x &LU 59g, by b ra kIJ Ratsq l Ed f adimGr- fau9) 2�� - '7Z3b C-'I 0 Packet Pg 65 11 NON -COLLUSION AFFIDAVIT STATE OF CALIFORWA SS COUNTYOF 5Gh t3rntland!n (NAME), Mi f affiant being first deposes and says that he eFShe is the _ Pwuo e A (sole owner, partner, other proper !� 0 U V& P(Ayf nInc . jthe partymaking the foregoing bid,and (Contracting Fain Name) that the Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership. company, association, organization, or corporation, that the Bid is genuine and not coilusive or sham,, -that the Bidder has not directly or indirectly induced or solicited anyiother Bidder to put in a false or sham Bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham Bid, or that,anyone shalt refrain from bidding, that the Bidder has not in ,any manner, ciiiectly or indirectly sought by agreement, communication, or conference with anyone to fix thentiid„price of theAdder,or any other Bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of -any other Bidderi onto secure any advantage against the public body awarding the'Contract of anyone interested in the proposed Coniad that all statements contained in the Bid are -true, and, further, that the Bidder has not, directly or indirectly, subrn►tted his or her, bid ,pnce or any; breakdown thereof, or the contents thereof. or divulgedifmformation or data,relative thereto, or paid; and will not°pay, any fee to any corporation, partnership, company,associabons, organization, bid depository, of to any member'or agent thereof to effectuate a collusive or sham Bid (Public Contract Code Section 7106) Bidder's Name U q Gt.t pr V t n1 111c, Bidder's Address M a rK Krio l l P r 1 Y`t_ -_ Pa box 03 l`nlhn A COL J,�3*14 _ Telephone No E t a (Signatu of der) I (Title) Arth All signatures must be notarized and securely attached to this form C-11 Packet Pg 66 3Fb CALIFORNIA JURAT WITH AFFIANT;STATEMEN�T Ass Attached Document (Notary to cross lines 1 0 ( ry out -6 below) 0 See Statement Below (Lines 1-5 to be completed only by -document signer(sj, not Notary) F sw at uo d DpaanWA SV1&r Nb.1 State of California County of (5AY1 t7 tip 11 A !� t GLARIA AAURPHY CoemtlZWW it 1pt04f12 11obi Fut 11c . cwkrru Rl"ft a Cormttl My Comm Irtn Wr 23.2018 stprunmi a lloaanud s�pn.tNu 2 (Ns+ry} Subscribed and sworn to (or affirmed) before me on this 13 +t day of .,g:AM Ls j k . 20 L 3 . by DaEe - Month f Year Iq frami of stpast proved to me on'the basis of satisfactory evi ence to be the person who appeared before me (and swmaas�.t proved to me on the basis of satisfactory evidence to be the'person w ap eared ,before me ) Signature dWEI able Plaoe Notary Sw1 Atgw _ OPTIONAL Though the Information below /s not requned by law, N may prove valuable to persons relying on the document and Could prevent rTop fraudulent removal andreartactimentof this fwm toanother document 7Mmbt*je 77opol7here Further Description of Any Attached Document Title or Type of Document. � T Document Date NW"r of Pages Signer(a) Other Than Named Above 02DOrNafawiNVATArwdatlai•Y050aSapAvG.PaBmc2402=C81M3,21Q2•wr c v64 iY.prO ftn# to Madw C1 T*Freet.60G0 W21 Packet Pg 67 TITLE AGENDA REPORT June 24, 2014 Council Item Amendment of On -Call Traffic Engineer Services Contract with Transportation, Engineering, Planning, Inc (TEP) PRESENTED BY Sandra Molina, Community Development Director RECOMMENDATION 1) Increase the TEP purchase order by $15,000 for increased traffic engineering consulting services and to provide funding for the extended initial Term, and, 2) Extend the initial contract Term to June 30, 2015 to coincide with fiscal year budgeting cycles BACKGROUND On October 8, 2013, the City Council approved on -call traffic engineering services with Transportation, Engineering, Planning, Inc (TEP) and Albert A Webb Associates (Webb) Webb, primarily, provides consulting services to the City for development related projects, and was instrumental in obtaining approvals through Caltrans for the Stater Brother's project Webb also performed project reviews for Barton Plaza and, most recently, for McDonald's By contrast, the consulting services from TEP have focused on regional San Bernardino Associated Governments (SANBAG) issues, such as representing the City at ongoing Transportation Technical Advisory Committee meetings, assisting with SANBAG Interchange projects, assisting with preparation of the Regional Transportation Plan (RTP) and related growth forecasts, and preparing the Measure I Capital Projects Needs Assessment and Measure I Capital Improvement Plan DISCUSSION The contract with TEP was executed for an initial one-year term, with two one year extensions The contract amount was $10,000 for the initial term There is approximately $200 remaining in the account Staff is recommending an increase of $15,000 to the contract amount, to cover the remainder of this fiscal year and next fiscal year There are sufficient funds in the account between fiscal years 2013-2014 and 2014-2015 to cover the increase, however, the contract must be amended via Council action because the amount exceeds $10,000 There have been increased traffic engineering costs related to regional traffic engineering needs The Consultant (TEP) has spent considerable time in assisting the City with its response to the RTP and related growth forecasts, has attended meetings, assisted in planning efforts, and prepared documents and correspondence on the City's Packetpg 68 behalf related to the 1-215/Washington Street Interchange, and, consulted on traffic - related issues with neighboring jurisdictions On May 27, 2014, the City Council approved a Senior Civil Engineer position in the Community Development Department It is likely the Senior Engineer will be conversant in the traffic engineering discipline so the potential exists that these functions can be brought in house This question cannot be answered, however, until the Senior Civil Engineer incumbent is in place Although staff is requesting an increase, we anticipate the new Senior Civil Engineer will handle most of the regional traffic engineering issues, thereby reducing expenditures in this area Staff expects a transition period between the Consultant Traffic Engineer and the new Senior Engineer before these functions are brought in-house, necessitating the need for additional funds The initial term of the original Agreement expires October 7, 2014, and Amendment 1 would extend the initial term to June 30, 2015, to coincide with the City's fiscal year for budgeting and accounting purposes The Agreement could be extended for two (2) one-year extensions, thereafter, and if that were to occur, the annual contract amount would be $10,000, as originally established FISCAL IMPACT A fiscal impact of $15,000 will be realized, however, there are sufficient funds to cover the increased contract amount in Account Number, 10-175-250 in both Fiscal Year 2013-2014 and Fiscal Year 2014-2015 ATTACHMENTS e Amendment 1 Traffic Consulting Services TEP Existing Contract TEP APPROVALS Sandra Molina Completed 06/12/2014 8 31 AM Finance Completed 06/13/2014 1 55 PM City Attorney Completed 06/16/2014 10 39 AM Community Development Completed 06/16/2014 11 06 AM City Manager Completed 06/16/2014 4 33 PM City Council Pending Packet Pg r 69 ,3Ga AMENDMENT NO 1 TO THE PROFESSIONAL SERVICES AGREEMENT FOR TRAFFIC ENGINEERING SERVICES BETWEEN THE CITY OF GRAND TERRACE AND TRANSPORTATION ENGINEERING AND PLANNING, INC THIS AMENDMENT ("Amendment 1") is made and entered into this day of June _, 2014, by and between the CITY OF GRAND TERRACE ("City"), a Municipal Corporation, and Transportation Planning and Engineering, Inc ("Professional"), a California Corporation WHEREAS, the City and the Professional entered into an Agreement for transportation engineering services ("Agreement") on or about October 8, 2013, and WHEREAS, the parties wish to Amend Section 2 (Term) of the Agreement to extend the initial term of the agreement to June 30, 2015 so that the Agreement terms will coincide with the fiscal year for budgeting purposes, and WHEREAS, the parties wish to amend Section 3 (Compensation/Payment) of the Agreement to cover increased services during the initial term of the Agreement and to provide funding for the extension of the initial term of the Agreement NOW THEREFORE, in consideration of the foregoing and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree to amend the Agreement as follows Section 1 Section 2 TERM is hereby amended to read as follows This Agreement shall be effective and shall commence on the date first written in the initial contract and continue for an initial period of one year, except that Initial Term shall be extended to June 30, 2105, unless terminated earlier pursuant to the provisions herein ("Initial Term") A maximum of two one year extensions, from the June 30, 2015 date, may be granted by the City Section 2 Section 3 COMPENSATION/PAYMENT is hereby amended to read as follows Professional shall perform the Services under this Agreement for the total sum not to E exceed Twenty Five Thousand Dollars ($25,000) for the Initial Term (which reflects an Q increase of $15,000 over the original contract amount of $10,000), and Ten Thousand Dollars ($10,000) for each subsequent term Payment shall be made in accordance E with City's usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed The invoices shall be delivered to City at a the address set forth in Section 4, hereof Section 3 All other terms, provisions and conditions of the Original Agreement, to the extent not modified by this Amendment, shall remain in full force and effect -Packet Pg 70 w3Ga IN WITNESS THEREOF, the parties hereto have caused this Amendment Number 1 to be executed by and through their respective authorized officers, as of the date first above written THE CITY OF GRAND TERRACE, A Municipal Corporation 2 Kenneth J Henderson Interim City Manager APPROVED AS TO FORM M Richard L Adams II, City Attorney M Craig S Neustaedter, P E Principal Packet Pg 71 3Gb PROFESSIONAL SERVICES AgR'EbUn Transportation Engineering and -Planning Lac. (TPE) THIS PROFESSIONAL SERVICES AGREEMENT,("Agreement") is made and entered -into this October 8, 2013 , ("Effective Dat(h by and between the CITY,OF'GRAND TERRACE ("City"), a Municipal Corporahon, and Transportation Engineering and Planning Inc., TPE C'Professional°), a California Corporation 1 Scope of Services. City agrees to retain Professional and`Professional does hereby agree to provide the services more particularly described in Exhibit "A" "Scope of 'Services" ("Services"), attached hereto and incorporated heiemdby reference, in conjunction with On -Call Traffic Engineering ("Services"). 2 Term. This Agreement shall be effective and shall commence on the date first written above and continue for an initial period of one,year unless terminated earlier pursuant to the provisions herein ("Initial Term") A maximum of two one year extensions may be granted by the City. 3 Compensation/Payment. Professional shall perform the Services under this Agreement for the total sum not to exceed Ten Thousand Dollars, $1Q000 for" tiie Initial Term. Payment shall be made in accordance with City's usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed. The invoices shall be delivered to City at the address set forth in Section 4, Hereof 4 Notices. Any notices required to be given=hereunder shall be in writing andshall tie personally a served or given by mail, Any notice given by mail shall be deemed given when deposited in the United States Mail, certified and postage prepaid, addressed to the party to be served as`follows LU To Ci1y To Professional r. City ofGrand Terrace Transportation Engineering and Planning Inc, TPE 22795 Barton Rd Bldg, B F O, Box `18355 = Grand Terrace, CA 92313 Irvine CA 92606 N x 5 Prevailing Wage If applicable, Professional and all subcontractors are reyui edto pay the w general prevailing wage `rates of per diem wages and overtime and holiday wages determined by the Director of the Department of Industrial Relations under Section 17211 et seq of the Califorma Labor s Code and implemented the City'Couned of the City of Grand'Terrace The Director's determination is on file and open to inspection in the office of the City Clerk and is referred to and made a part hereof, the Q Wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though fully set forth herein 6. Contract Administration. A designee of the City will be appointed to administer this Agreement on behalf of City and shall be referred to herein as Contract Administrator 7- 'Standard of Performance. While performing the Services, Professional shall exercise the reasonable care and skill customarily exercised by reputable members of Professionals m the Packet Pg 72 3Gb Metropolitan Southern California Area, and shall use reasonable diligence ..and best judgment while exercising its skill and expertise 8 Personnel. Professional shall furnish all personnel, necessary toipe8orm the Services and shall be responsible for their performance and compensation Professional recognizes that the qualifications and experience of the personnel to' be used are vital to _professional and timely completion of the Services The key,personnel listed in Exhibit `B" attached hereto and incorporated herein by this reference and assigned to perform portions of the Services shall remain assigned through completion of the Services, unless otherwise mutually agreed by -die parties in writing, or caused by'hardship or resignation in which case substitutes shall be subject to City approval 9 Assignment and Subcontracting. Neither party shall transfer any right, interest, or obligation in or under this Agreement to any other entity without prior written consent, of the,other party In any event, no assignment shall be made illness the assignee expressly assumes the obligations of assignor under this Agreement, in writing satisfactory to the parties Professional'shall not subcontract any portion of the work required by this Agreement without prior written approval by the responsible City's Contract Administrator Subcontracts, if any, shall contain a ,provision making them subject to all provisions stipulated in this Agreement, including without limitation,"the insurance obligations set.forth in Section 13_ Professional acknowledges that any transfer of nghts may require City Manager and/or City Council approval 10 Independent Contractor. In the performance of this Agreement, Professional and his employees, subcontractors and agents, shaft act in an independent -capacity as independent contractors, and not as officers or employees of the City or the City of Grand Terrace Professional acknowledges and agrees that the City has no obligation to pay or withhold ,state or federal taxes or to provide workers' compensation or unemployment insurance to Professional or to professional's employees, subcontractors and agents Professional as an independent contractor shall be responsible for any and all taxes that apply to professional as an employer 11 Pers Eligibility Indemnity In the event that Professional or any ,employee, agent, or subcontractor of Professional providing services under this Agreement claims or is determined by a court of competent jurisdiction of the California Public'Employees_ Retirement System ("PERS") to be eligible for enrollment in PERS as an employee of the City, Professional shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contnbutions for PERS benefits on behalf of Professional or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City Notwithstanding any other agency, state or federal policy, rule, regulation, law or ,ordinance to the contrary, Professional and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits Packet Pg 73 12 Iademnifrcations. I21 indemnity. Except as to the sole negligence or willful`misconduct of the City, Professional shall defend, indemnify and told the City, and its officers, employees and `agents, haimless from' any .and all Ioss, damage, {claim for damage, habihty; expense �nr"cost, incltidmg atiornexs' fees, which arises out of or is m any way connected with the,performatice, of work underVthis'Agreement by�Professional or,any of the Professional 's employees, agents or subcontractors and Wbin all clams by :Proi`essron`al 's employees, subcontractors and agen}rs for compensation for services rendered `to In the performance of this Agreement, notwithstandTg that the City may have ' benefitted from their services This indemriificatiori provision shall apply to any acts or omissions; willful,miscdnduct ornegligent conduct, whether �aetive or passive, on the part`" of Professional or- of Professional's employees, subco_ritractors,oi agents 12 2 Attorneys Fees, The parties expressly',agree that fany paymenI, attdrgeys' fees,'costs-or wEpens64hat the City incurs or makes to or on behalf of an injured employee under the Crty's self administered workers' compensation is mclude&as a loss, expense oncost for the purposes of this` -Section, and that this Section shall survive the expiration or early ternunation,of the Agreement. l3 Insurance. 13-1 General Provisions. Prior to the City's execution Lof thisAgreement, Professional -,shall provide satisfactory evidence of, and shall thereAdrmaintain duringjhe term -of -this Agreemen4-such E insurance policies and coverages in the types, Irriits, forms and ratings required herein The rating and a required insurance policies and coverages may be modified in wnting bythiCity's Risk Manager or City w AttoSney, oi' a designee, unless such modification is prohibited byryiaw, w� 13 1 1 Limitations. These mmunum amounts of coverage shall not-constitu€e any'limitation or_ pap on Professional's i0demmfication obligati ons,undi r Section 12 hereof v 131.2 Ratings. Any insurance policy or.covemge provided by Professional as required by this w Agreement shall be deemed inadequate and a material breach of this . pi6ment; finless such policy or w coverage is issued by insurance companies authorized,to transact insurance business m)the State' of Cahforfiia with a policy holder's rating of A- or higher and a Financial Class of V1I or higher s 111.3 Cancellation. The policies shall not be canceled, unless thirty ,f 30) ,days prior written notification of intended cancellation has been given to City by certified t register"e$ mail, postage Q Prepaid 13 "14 Adequacy The City, its officers, employees and Oats make no reoresentation that the types or Iimits of insurance specified to be carried by Professional pursuant to this Agreement are adequate to protect if Professional beheves that any required insurance coverage -ts, Inadequate. Professional wdl obtain such additional insurance coverage{ as deems adequate, at Professional's sole expense 3 Packet Pg } 74 3Gb 13.2 Workers' Compensation Insurance By executing this Agreement, certifies that Professional is aware of and will comply with Section 3700 of the Labor Code of the State of California requiring every employer to be insured against liability for workers' compensation, or to undertake self- insurance before commencing any of the work Professional shall carry the insurance or provide for self- insurance required by California law to protect said Professional from claims under the Workers' Compensation Act Prior to City's execution of this Agreement, Professional shall file with City either (1) a certificate of insurance showing that such insurance is in effect, or that professional is self -insured for such coverage, or (2) a certified statement that Professional has no employees, and acknowledging that if Professional does employ any person,'the necessary certificate of insurance will immediately be filed with City Any certificate filed with City shall provide that City will be given ten (10) days prior written notice before modification or cadcellation thereof 13 3 Commercial General Liability and Automobile insurance. Prior to City's execution of this Agreement, Professional shall obtain, and shall thereafter maintain during the term of this Agreement, commercial general liability insurance and automobile liability insurance as required to insure agamst damages for personal injury, including accidental death, as well as from claims for property damage, which may arise from or which may concern operations by anyone directly or indirectly employed by, connected with, or acting for or on behalf of Professional. The City and the City, and its officers, employees and agents, shall be named as additional insureds under the Professional's insurance policies 13 3 1 Professional's commercial general liability insurance policy shall cover both bodily injury 11 E (including death) and property damage (including, but not limited to, premises. operations liability, c products -completed operations liabihty, independent's liability, personal injury liability, and contractual E liability) in an amount not less than $1,000,000 per occurrence and a general aggregate limit in the amount of,not less than $2,000,000 a w 13 3 2 Professionals automobile liability policy shall cover both bodily mjury and property damage in an amount not less than $500,000 per occurrence and an aggregate limit of not less than $1,000,000 All of Professional's automobile and/or commercial general liability insurance policies'shall v cover all vehicles used in connection with Professional's performance of this Agreement, which vehicles shall include, but are not limited to, owned vehicles, leased vehicles, Professional's employee vehicles, y non -owned vehicles and hired vehicles W 13.3 3 Pnor to Cdy's execution of this Agreement; copies of insurance policies or original certificates and additional insured endorsements evidencing the coverage required by this Agreement, for both commercial general and automobile liability insurance, shall'be filed with City and shall include the w City and its officers, employees and agents, as additional insureds Said policies shall be in the usual a form of commercial general and automobile liability insurance policies, but shall include the %flowing provisions It is agreed that the City of Grand Terrace and its officers, employees and agents, are added as additional insures under this policy, solely for work done by and on behalf of the named insured for the City of Grand Terrace r 11 Packet Pg 75 3Gb 13.4 Subcontractors' Insurance. Professional shall require all of its subcontractors to carry insurance, in an amount sufficient to covet the risk of injury, damage or loss -that may be caused by the subcontractors' scope of work and activities provided in furtherance of this Agreement, including, but without limitation, the following coverages Workers Compensation, Commercial General Liability, Errors and Omissions, and Automobile liability Upon City's request, Professional shall provide City with satisfactory evidence that Subcontractors have obtained insurance policies and coverages required by this section 14 Business Tax. Professional understands that the Services performed under this Agreement constitutes doing business in the City of Grand Terrace, and Professional agrees that Professional will register for and pay a business tax pursuant to Chapter 5 04 of the Grand Terrace Municipal Code and keep such tax certificate current during the term of this Agreement 15 Time of Essence Time is of the essence for each and every provision of this Agreement 16 City's Right to Employ Other. City reserves the right to employ other in connection with the Services 17 Solicitation. Professional warrants that they have not employed or retained any person or City to solicit or secure this Agreementnor has it entered into any agreement or understanding for a commission, percentage, brokerage, or contingent fee to be paid to secure this Agreement For breach of this warranty, City shall have the right to terminate this Agreement without liability and pay only for the value of work has actually performed, or, in its sole discretion, to deduct from the Agreement price or otherwise recover from Professional the full amount of such commission, percentage, brokerage of commission fee The remedies specified in this section shall be in addition to and not in lieu of those remedies otherwise specified in this Agreement_ 19 General Compliance with Laws. Professional shall keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Professional, or in any way affect the performance of services by professional pursuant to this Agreement Professional shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations 19 Amendments. This Agreement may be modified or amended only by a written Agreement and/or change order executed by the Professional and the City 20 Termination. City, by notifying professional in writing, shall have the right to terminate any or all of professional's services and work covered by this Agreement at any time, with or without cause. In the event of such termination, professional may submit s final wntten statement of the amount of's services as of the date of such termination based upon the ratio that the work completed bears to the total work required to make the report complete, subject to the City's rights under Sections 16 and 21 hereof In ascertaming the work actually rendered through the termination date, City shall consider completed work, work in progress and complete and incomplete reports and other documents only after delivered to City 20 1 Other than as stated below, City shall give Professional thirty (30) days prior written notice prior to termination 5 Packet Pg 76 3Gb 20 2 City may terminate this Agreement upon fifteen (15) days written notice to Professional, in the event 20 21 Professional substantially fads to perform or materially breaches the Agreement, or 20 2 2 City decides to abandon or postpone the Services 21 Offsets. Professional acknowledges and agrees that with respect to any business tax or penalties thereon, utility charges, invoiced fee or other debt which professional owes or may owe to the City, City reserves the right to withhold and offset said amounts from payments or refunds or reimbursements owed by City to professional . Notice of such withholding and offset shall promptly be given to by City in witting In the event of a dispute as to the amount owed or whether such amount is owed to the City, City will hold such disputed amount until either the appropriate appeal process has been completed or until the dispute has been resolved 22 Successors and Assigns. This Agreement shall be binding upon City and its successors and assigns, and upon Professional and its permitted successors and assigns, and shall not be assigned by, Professional either in whole or in part, except as otherwise provided in paragraph 9 of this Agreement 23 Governing Law, Venue, Dispute Resolution and Attorneys' Fees. This Agreement shall be governed by and construed in accordance with laws of the State of California Prior to commencing suit in a court of competent jurisdiction, any controversy, dispute or claim arising out of the Agreement shall first be submitted to an alternative dispute resolution process as set forth in Section 24 herein Any action at law or in equity brought by either of the parties hereto for the purpose of enforcing a right or rights provided for by this Agreement shall be teed in a court,of competent jurisdiction in the County of San Bernardino, State of California, and the parties hereby waive all provisions of law providing for a change of venue in such proceedings to any other county In the event either party hereto shall bring suit to enforce any term of this Agreement or to recover any damages,for and on account of the breach of any term or condition of this Agreement, it is mutually agreed that the prevailing party in such action shall recover all costs thereof, including reasonable attorneys' fees, to be set by the court in such action 24 Alternative Dispute Resolution. In the event of any controversy, dispute or claim arising out of or relating to this Agreement, the parties hereto shall consult and negotiate with each other and, recognizing their mutual interest, attempt to reach a solution satisfactory to both parties If they do not reach settlement within a period of 60 days, the matter shall be submitted to an alternative dispute resolution process, either nonbinding arbitration or mediation, C'Process') by written notice from either party to the other The parties shall meet and confer in good faith and select a Process and an arbitrator or a mediator that is agreeable to both sides The selected Process shall bg completed no later that 120 days ("Process Period') after tender of the aforementioned written notice, unless the Parties mutually agree to an extension of the Process Period If the matter is not successfully resolved by the selected Process, within the Process Period, the parties are free to commence litigation in a court of competent jurisdiction as defined in Section 23 herein Any litigation commenced without both parties' consent prior to the end of the Process Period, shall be subject to a stay until the end of the Process Period The Parties further agree to equally bear the cost of the Process 6 Packet Pg 77 3Gb 25 Nondiscrimination. During Professional's performance ,of this Agreement, Professional shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age, physical disability, mental disability, ,medical condition, including the -medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sex, or sexual orientation, in the selection and _ retention of employees and subcontractors and the procurement of materials and equipment, except as provided in Section 12940 of the California Government Code further, Professional agrees to conform to the requirements of the Americans with Disabilities Act in the performance of this Agreement. 26 Severability. Each provision, term, condition, covenant and/or restriction, in whole and in part, of this Agreement shall be considered severable In the event any provision, term, condition, covenant and/or restriction, in whole and/or in part, of this Agreement is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Agreement and shall not affect any other provision, term, condition, covenant and/or restriction of this Agreement, and the remainder of the Agreement shall continue in full force and effect. 27. Authority' The individuals executing this Agreement and the instruments referenced herein on behalf of Professional each represent and warrant that they have the legal power, right and actual authority to bind professional to the terms and conditions hereof and thereof 28 Entire Agreement This Agreement constitutes the final, complete, -and-exclusive statement of the terms of the agreement between the parties pertaining to the subject -matter of this Agreement, and supersedes all prior and contemporaneous understandings or agreements of the `parties Neither party has been induced to enter into this Agreement by, nor is neither ,party reiymg on, any representation or warranty outside those expressly set forth in this Agreement. 29 interpretation. City and Professional acknowledge and agree that this Agreement is the product of mutual arms -length negotiations and accordingly, the rule of construction, which provides that ,the ambiguities in a document shall be construed against the drafter of that document, shall have no application to the interpretation and enforcement of this Agreement 291 Titles and captions are for convenience of reference only and do not define, describe or limit the scope or the intent of the Agreement or any of its terms. References to "section numbers are to sections in the Agreement unless expressly stated otherwise. 292 This Agreement shall be governed by and construed in accordance with -the laws of the State of California in effect at the time of the execution of this Agreement 29`3 In the event of a conflict between the body of this Agreement and Exhibit "A" ("Scope of Services") hereto, the terms contained,in Exhibit "A" shall be controlling 30 Eabibits. The following exhibits attached hereto are incorporated herein to this Agreement by this reference Exhibit "A" - Scope of Services and fees Exhibit "B" - Key Personnel 7 Packet Pg 78 IN !WITNESS WHEREOF City and Professional have caused this Agreement to be duly executed the day -and year first above wntten THE CITY OF GRAND TERRACE, A public body _ _ By Ri aid Shtel Community Development Director 8 Craig S Neustaed_t`er, P E w _ 0 E Q w co L �F+ _ �0♦ V a w F- 0 .r m E c m E Q v CL w V L w _ 0 V C1 _ w N K w _ d E v M Q Packs tQ@g 79 J f 3Gb EXHIBIT'"A" SCOPE OF SERVICE The consulting Staff supplied by the firm will be considered as City Staff and will be ^ h expected to conduct all duties normally assigned to ithe Traffic Engineer This includes routine traffic engineering duties such as traffic counts, signal timing, striping plans and the review of submitted signal and/or striping plans as well gas {inore'complLmifems such as review of Traffic Impact Analysis, studies for major projects, project review of development applications for the purposes of establishing conditions of {approval, establishing program goals and budgets for long range planning of ,traffic ,impacts, checking and insuring compliance with regional Congestion Management Programs and coordinating with regional and adjacent local agencies The following services are typically requested on an as needed basis* • Complete traffic engineering studies, `designs and surveys, plan and a coordinate traffic operational programs within theFCity_ W� • Work closely with City Staff, CALTRANS, SANBAG, adjacent Cities, law enforcement agencies in analyzing traffic related issues and mitigation, as requested w • Meet with project applicants and developers as requested by Director and . w Deputy Director of Community Development Department. • In the capacity of the City Traffic Engineer; advise the City regarding all d traffic related matters a • As requested, oversee consulting maintenance contractor who provides monitoring and maintenance of the City's synchronized traffic signals on Barton Road • When requested, prepare and present engineering reports related to ,pedestrian traffic patterns, traffic control devices such as stop signs signals, crosswalks, speed zones, traffic control, Traffic signing and - striping, traffic control plan preparation and similar" matters 9 Packet Pg 80 3Gb • Present reports at Planning Commission meetings and Ody,Council meetings ,as needed • As requested, attend CALTRANS and SANBAG meetings • Assist City Staff with preparation of annual traffic reports including such items as'Development Monitoring Reports, ,Measure-1 reporting, Traffic Circulation Element, Congestion Management Plan_ • Review and make recommendations on aii`traffic reports and provide input relating to traffic issues on planning and development applications, including recommendations on conditions of -approval for -development applications Determine the need for and type of traffic£coritrols, recommend traffic ordinances and resolutions, recommend traffic impact mitigation • As requested, ,prepare traffic sigriai design and preparation of signal timing sheets, coordination of signal timing and traffic signal operation troubleshooting v IL w H L w C O V tM w N x w C d is V Q Packet Pg 81 3Gb EXHIBIT "B" Transportation Engineering and Planning Inc. (TEP) Craig S Neustaedter Moses Katz Kamal McHantaf Ed Studor Mark Minard Isa Neustaedter Jeannine Taillac Key Personnel (09111113) Principal Master Designer Designer TEP Consultant Engineering Assistant Technician Clerical w c 0 Q U L c 0 U a. w F- 0 w c d E V c d E o. w F- w� cc L .4+ C 0 U CR C w N K W w C d E 0 w Q Packet Pg 82 1111111119 AGENDA REPORT June 24, 2014 Council & Successor Agency Item Adopt 6% Increase in Child Care Rates for Fiscal Year 2014- 2015 Recommended by City Council Cathy Varela, Director of Child Care Services RECOMMENDATION Adopt Resolution No 2014- approving the proposed 6% rate increase for Grand Terrace Child Care Services for Fiscal year 2014-2015 BACKGROUND As requested by Council, on June 10, 2014, Child Care staff provided the City Council with additional information regarding rate increases for the City of Grand Terrace Child Care Services After review and deliberation, Council supported a 6% rate increase for Grand Terrace Child Care for Fiscal Year 2014-2015 Council directed Child Care staff to submit the new, proposed rates on June 24, 2014 for final approval DISCUSSION As directed by Council at its June 10, 2014 meeting, a rate increase of 6% will generate added revenue of $68,300, with $47,900 of such revenue to be allocated to Child Care Services Department reserves The attachment provides the increased rates at 6% applied per age level, as well as per program The information below shows the effects of a 6% increase in child care rates on the proposed Child Care budget for FY 2014-15 Revenues $1,207,650 Expenditures $1,159,410 Reserves $47,900 Net $340 An additional attachment provides the detailed revenue and expense projections To increase Child Care rates requires a 10-day notice prior to the adoption of the new rates and the department has met this requirement This item relates to Goal #1, "Ensure Our Fiscal Viability" of the City's Vision 2030 and 2014-2020 Strategic Plan Packet Pg 83 FISCAL IMPACT It is anticipated, if the attached rates are approved, that Child Care will generate additional revenue to cover the operational costs of Child Care, as well as new revenue to meet the reserve requirements for Fiscal Year 2014-2015 The establishment of a Child Care Contingency Reserve funds lessens the likelihood of the Child Care fund needing a contribution from the General Fund when unanticipated expenses are encountered ATTACHMENTS • Resolution 2014 6% Increase in Rates for Child Care FY 14-15 • Child Care Proposed 2014-15 Revenue & Expense Report APPROVALS Cathy Varela Completed 06/12/2014 5 05 PM Finance Completed 06/13/2014 3 34 PM City Attorney Completed 06/13/2014 4 23 PM City Manager Completed 06/15/2014 5 56 PM City Council Pending Packet Pg 84 7Aa �Z IICZ,&*1 to A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADJUSTING THE FEES FOR THE CITY OF GRAND TERRACE CHILD CARE SERVICES WHEREAS, the City Council at the Council Meeting of June 24, 2014, established fees for services provided by Grand Terrace Child Care Services and is effective July 30, 2014, and WHEREAS, a rate assessment of local areas in order to increase fees, was provided to the City Council and the public for review at the June 10, 2014, City Council Meeting WHEREAS, notification was issued to enrolled participants in regards to the impending increase 10 days prior to City Council's approval WHEREAS, the City Council has approved a 6% increase to the City of Grand Terrace Child Care fees NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS Section 1 The City Council hereby establishes the following fees/rates for services provided by the City of Grand Terrace Child Care Services Program Resident Rate Child Care Center (Weekly) Kangaroo — 6 weeks — 2 years Full Time $214 75 Turtles 2 - 3 Y2 years Part Time $143 75 Full Time $191 25 Giraffe, Alligator and Monkeys Potty Trained 3-5yrs (If not Potty Trained Turtle rate applies) Part Time $116 25 Full Time $164 00 Non -Resident Rate $219 00 $146 25 $194 75 $118 75 $167 50 0 N C 0 0 0 w c d s aw Packet Pg 85 �7Aa School Ape Program (Weekly) Kindergarten Part Time Full Time 1st - 6th Grade Part Time Full Time Off Track - No Lunch Part Time Full Time Tiny Tot Fun Club (Monthly) Two (2)Days Three (3) Days New Student RegIstration Child Care Center, School Age and Tiny Tots Annual Registration Child Care Center, School Age and Tiny Tots Part Time 1-3 days or 5 one half days $101 00 $138 75 $78 00 $94 50 $110 25 $157 00 $107 50 $137 00 $65 00 $40 00 Full Time 4-5 days $103 25 $141 25 $79 25 $96 25 $112 25 $159 75 $114 25 $146 00 $65 00 $40 00 Section 2 Established fees for services provided by the City of Grand Terrace Child Care Services shall become effective July 30, 2014 PASSED, APPROVED AND ADOPTED this day of , 2014, by the following vote AYES NOES ABSENT Packet Pg 86 ABSTAIN APPROVED Walt Stanckiewitz, Mayor ATTEST Debora Thomsen, Interim City Clerk I, Debora Thomsen, Interim City Clerk of the City of Grand Terrace, California, do hereby certify that Resolution No 2014- was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace, California, on the day of , 2014 Packet;Pg 87 7Ab City of Grand Terace Child Care Services Fund FY2014-15 Proposed Revenues and Expenditures 2014-15 6 0% 2014-15 Base Department Proposed Budget Requests Amount REVENUES Returned Check Fees - - - Tiny Tot Program 83,800 5,000 88,800 After School Program 340,800 20,400 361,200 Pre -School Program 714,750 42,900 757,650 1,139,350 68,300 1,207,650 EXPENDITURES Salaries & Benefits 828,310 10,400 838,710 Materials & Supplies 54,600 - 54,600 Professional/Contractual Svcs 24,200 - 24,200 Utilities 23,300 - 23,300 Fixed Charges 8,000 - 8,000 Equipment 400 - 400 Capital Projects 11,400 - 11,400 Overhead Cost Allocation 198,800 - 198,800 1,149,010 10,400 1,159,410 RESERVE DESIGNATION Reserved for Contingencies - 47,900 47,900 - 47,900 47,900 Revenues 1,139,350 68,300 1,207,650 Expenditures 1,149,010 10,400 1,159,410 Reserves - 47,900 47,900 NET (9,660) 10,000 340 Packet, Pg 88 TITLE PRESENTED BY RECOMMENDATION BACKGROUND AGENDA REPORT June 24, 2014 Council & Successor Agency Item Adoption of Budget for Fiscal Year 2014-2015 Cynthia Fortune, Finance Director Adopt the attached Resolution approving the City of Grand Terrace Annual Budaet for Fiscal Year 2014-2015 The Proposed Budget for Fiscal Year (FY) 2014-15 was introduced on May 27, 2014 The City Council was presented with the 2014-15 Proposed Budget and proposed budget requests for the General Fund and Child Care Services Fund General Fund Revenues and Expenditures - Base General Fund Revenues $4,344,770 - Additional Revenues (development activity) $ 50,000 - Base General Fund Expenditures ($4,189,110) - Current Year (FY2013-14) savings 112,000 Net 317 660 The Council was also presented with department General Fund - City Council - City Manager - City Clerk - Community Development - Finance Total Child Care Fund - Child Care Services DISCUSSION the FY2014-15 proposed budget requests by $ 5,400 $ 99,476 $ 17,242 $ 105,840 8,800 236 758 During budget deliberations, the City Council approved all proposed budget requests for both funds for FY2014-15 The FY2014-15 Budget that is now presented to City Council for adoption includes the budget requests approved by Council on May 27, 2014 It is important to note for Council and the Community that, unlike the recent past, the FY2014-15 General Fund Budget is structurally balanced and does not require a Packet Pg 89 contribution from fund balance for this purpose As such, the use of the fund balance presented to Council at Mid -Year is preserved for FY2014-15 as follows Fund Balance - General Contingency Reserve $600,000 - Equipment Replacement Reserve $200,000 - Budget Stabilization Reserve $402,091 Total $1,202,091 2030 Vision and 2014-2020 Strategic Plan On April 11 and 12, 2014, the City Council participated in a visioning workshop to establish a mission, vision and core values for the City On May 13, 2014, the City Council approved the City of Grand Terrace 2030 Vision and 2014-2020 Strategic Plan The Plan's purpose is to help the City prioritize its efforts and work programs, allocating both fiscal and human resources to achieve a shared vision and goals The Plan identified five (5) main goals as follows - Ensure our fiscal viability, by + committing to a balanced budget, + identifying additional revenue sources, + reviewing expenditures and seek savings, + exploring creative means to provide services, and + ensuring appropriate cost recovery for services Maintain public safety by + ensuring staff levels for police services are adequate for the community, and + investing in critical improvements to infrastructure Promote economic development, by + developing a proactive economic development plan to attract new businesses, + investing in infrastructure needed to support business attraction and retention, and + preparing for development by updating zoning and development codes Develop and implement successful partnerships, by + working collaboratively with Community Groups, Private and Public Sector Agencies, Local, Regional and State Agencies - Engage in Proactive Communication, by + developing and implementing a cost effective Proactive Communication Program, + utilize technology and Web -based tools to disseminate information, and + engage the community by participation Packet Pg 90 The Proposed Budget addresses these goals in the City's Vision and Strategic Plan to balance the budget and maintain core services in a positive manner as summarized below - Maintain sheriff contract staffing level, preserving public safety, - Minimally increase staffing to provide adequate levels of service in core function areas (no lay-offs), - Provide necessary resources to implement the Economic Development Strategic Plan, develop successful partnerships and an effective communications program, and, - Maintains General Fund reserves FISCAL IMPACT The FY2014-15 Budget provides the funding and expenditure plan for all funds As such, it serves as the City's financial plan for the upcoming fiscal year The City Council will be kept apprised regarding actual operating results for its major funds through a monthly financial report and the Mid -Year Budget Review The mid -year budget review will include an update of the FY2014-15 projected revenues and any recommended adjustment for that fiscal year budget at that time Adoption of the Proposed Budget for FY2014-15 will enable the General Fund balance to be preserved ATTACHMENTS • Resolution to Adopt Budget • Attachment -A to Resolution APPROVALS Cynthia Fortune Completed 06/14/2014 8 22 PM Finance Completed 06/16/2014 1 56 PM City Attorney Completed 06/16/2014 2 19 PM City Manager Completed 06/16/2014 5 09 PM City Council Pending Packet Pg 91 7Ba RESOLUTION NO 2014- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2014-15 WHEREAS, A Proposed Budget for Fiscal Year 2014-15 was introduced during a regularly scheduled City Council meeting on May 27, 2014, and WHEREAS, the City Manager has heretofore submitted to the City Council a Proposed Budget for the City for Fiscal Year 2014-2015, a copy of which, as may have been amended by the City Council, is on file in the City Clerk's Department and is 'available for public inspection, and WHEREAS, the said Proposed Budget contains estimates of the services, activities and projects comprising the budget, and contains expenditure requirements and the resources available to the City, and WHEREAS, the said Proposed Budget contains the estimates of uses of fund balance as required to stabilize the delivery of City services during periods of operational deficits, and WHEREAS, the City Council has made such revisions to the Proposed Budget as so desired, and WHEREAS, the Proposed Budget conforms with the City's 2030 Vision and 2014-2020 Strategic Plan, and WHEREAS, the Proposed Budget, as herein approved, will enable the City Council to make adequate financial plans and will ensure that City officers can administer their respective functions in accordance with such plans NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE VALLEY, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS J 1 The Proposed Budget, as Attachment A to this Resolution and as on file in the City Clerk's Department and as may have been amended by the City Council, is hereby approved and adopted as the Annual Budget of the City of Grand Terrace for Fiscal Year 2014-2015 2 The amounts of proposed expenditures, which include the uses of fund balance specified in the approved budget, are hereby appropriated for the various budget programs and units for said fiscal year BE IT FURTHER RESOLVED that this Resolution shall take effect immediately upon the date of its adoption Packet Pg 92 7Ba PASSED, APPROVED AND ADOPTED by the City Council of Grand Terrace at a regular meeting held on the 24th day of June, 2014 by the following vote Mayor of the City of Grand Terrace and the City Council thereof ATTEST City Clerk of the City of Grand Terrace Packet Pg 93 I, DEBORA THOMSEN, INTERIM CITY CLERK of the City of Grand Terrace, California, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 24t" day of June, 2014, by the following vote AYES NOES ABSENT ABSTAIN Debora Thomsen, Interim City Clerk APPROVED AS TO FORM City Attorney Packet Pg 94 rMIL !"F` iw 0 rf a, - V W Attachment Attachment -A to Resolution [Revision 2] (Adoption of Budget for Fiscal Year 2014-2015) n X r► U3 CO G) l..JI ) - .r -• l P i i CD i 1 j I f t f Attachment Attachment -A to Resolution [Revision 2] (Adoption of Budget for Fiscal Year 2014-2015) W Cr 0 CO X CD CD r M I< go MT1rn 0. CD C. rMIL MI CD Attachment Attachment -A to Resolution [Revision 2] (Adoption of Budget for Fiscal Year 2014-2015) 76b City of Grand Terrace FY 2014-15 Proposed Revenue Summary by Fund Fund Fund Title 09 CHILD CARE CENTER FUND 10 GENERALFUND 11 STREET FUND 12 STORM DRAIN FUND 13 PARK FUND 14 SLESF (AB3229 COPS) 15 AIR QUALITY IMPROVEMENT FUND 16 GAS TAX FUND 17 TRAFFIC SAFETY FUND 19 FACILITIES FUND 20 MEASURE "I" FUND 21 WASTE WATER DISPOSAL FUND 22 CDBG 26 LNDSCP & LGTG ASSESSMENT DIST 31 S/A RDA OBLIGATION RETIREMENT FUND 32 S/A CAPITAL PROJECTS FUND 33 S/A DEBT SERVICE FUND 34 S/A LOW INCOME HOUSING FUND 37 S/A CRA PROJECTS TRUST 46 CAPITAL IMPROVEMENTS - STREETS 47 CAP PRJ BARTON/COLTON BRIDGE 48 CAPITAL PROJECTS FUND 50 CAPITAL PROJECT BOND PROCEEDS 52 HOUSING AUTHORITY 2011-12 2012-13 2013-14 2014-15 Actuals Actuals Proiected Proposed $ 913,700 $ 1,110 540 $ 1 139 390 $ 1 207 650 4 031 285 4,238 297 4,694,545 4,394,770 15,377 2,815 2,000 2,000 5 389 163 5,500 5 600 1 341 525 800 800 100 067 99 993 100,000 100,000 15 312 14,819 14,000 14,000 431 674 382 653 454 970 415 900 55 844 46 294 38,400 38 400 3 628 503 3 300 3 400 257,698 177 851 170 000 170 000 1 609 854 1 658 484 1 552,745 - 15,550 75 828 40 000 49 530 11 701 10 955 11 850 10 200 1,494,957 2,277,372 1656,000 2,104,770 1 395 937 64 462 - - 1,253,294 904 - - 5,374 - - 3700 795 - - 210,702 216,224 313 500 112 000 3 572 33 588 - - 671 157 944 450 792 000 188516 197 650 - - - 1201 - - Increase (Decrease) over(under) 2013-14 Projected 5 99% -6 39% 0 00% 1 82% 0 00% 0 00% 0 00% -8 59% 0 00% 3 03% 0 00% -100 00% 23 83% -13 92% 27 10% -64 27% -100 00% Total Revenues 12.695.629 11.556.366 $ 10.989.000 $ 8.629.020 -21 48% Packet Pg 98 7Bb City of Grand Terrace FY 2014-15 Proposed Expenditure Summary by Fund Increase 2011-12 2012-13 2013-14 2014-15 (Decrease) over(under) 2013-14 Fund Fund Title Actuals Actuals Proiected Proposed Projected 09 CHILD CARE CENTER FUND $ 1 082 655 $ 1,083,694 $ 1 144 326 $ 1 159 410 1 32% 10 GENERAL FUND 3,427 885 3531,471 3,911,950 4,425,867 13 14% 11 STREET FUND 17,012 262 793 49 200 49,200 0 00% 12 STORM DRAIN FUND - - - - 13 PARK FUND 2,716 2 361 2 300 17 300 652 17% 14 SLESF (AB3229 COPS) 100 500 100,495 100,000 100,000 0 00% 15 AIR QUALITY IMPROVEMENT FUND 4 848 (7) - - 16 GAS TAX FUND 376 489 336,753 424,460 402 490 -5 18% 17 TRAFFIC SAFETY FUND 41 552 17,915 5,200 5200 0 00% 19 FACILITIES FUND - - - - 20 MEASURE "I' FUND 188,346 (14 258) 329 100 170,000 -48 34% 21 WASTE WATER DISPOSAL FUND 1 569 386 1 579 517 1,609,118 - 22 CDBG 50 167 25 724 - 49,530 26 LNDSCP & LGTG ASSESSMENT DIST 13 640 12,966 7,800 7,800 0 00% 31 S/A RDA OBLIGATION RETIREMENT FUND - - - - 32 S/A CAPITAL PROJECTS FUND 799 958 2 200 327 449 290 353 600 -21 30% 33 S/A DEBT SERVICE FUND 4 069 090 1,346 589 1,946,200 1,751,170 -10 02% 34 S/A LOW INCOME HOUSING FUND 1 716 228 092 - - 37 S/A CRA PROJECTS TRUST 163,125 - - 241 500 46 CAPITAL IMPROVEMENTS - STREETS 210 702 216 559 225 000 112,000 -50 22% 47 CAP PRJ BARTON/COLTON BRIDGE 3 718 - - - 48 CAPITAL PROJECTS FUND 707 977 897 493 193 300 - 50 CAPITAL PROJECT BOND PROCEEDS 188,505 198,009 - - 52 HOUSING AUTHORITY - 134 10 100 10 200 0 99% Total Expenditures $ 13.019.987 $ 12.026.627 10.407.344 $ 8.855.267 -14 91% ui 0 N T 0 N L R is 0 0 U. L m o� 3 m 4- 0 _ 0 c. 0 v N e 0 T) 0 0 0 0 d w 0 a _ d E s m w Q _ d E r 0 m Q PacketPg 99 A CD VII 14"y i l K i f Sr, j y � t.._ � 4 � rF w >� {`` ��r• � r/ if �l 1 Attachment Attachment -A to Resolution [Revision 2] (Adoption of Budget for Fiscal Year 2014-2015) V W Attachment Attachment -A to Resolution [Revision 2] (Adoption of Budget for Fiscal Year 2014-2015) 7Bb City of Grand Terrace FY 2014-16 Proposed Revenue & Expense Summary by Category GENERAL SPECIAL CAPITAL ENTERPRISE FUND REVENUE PROJECT FUND FUNDS FUNDS Revenues Property Tax $ 1 414 000 $ 10 200 $ - $ - Sales Tax 1 047 000 170,000 - - Franchise Fees 480 000 - - - Licenses Fees & Permits 276 200 115 300 - - Residual Receipts - RPTTF 306 370 - - - Gas Tax - 324,400 - - Waste Water Lease Agreement 700,000 - - - Intergovernmental Revenue/Grants 35 000 149 530 - - Charges for Services 81 200 1 207 650 - Use of Money & Property 25 000 2,000 - - Fines & Forfeitures 25,000 38 400 - - Miscellaneous 5 000 - - - Transfers In - - 112 000 - Total Revenues 4 394 770 2 017 480 112 000 - Expenditures Salaries 712 130 659 020 - - Benefits 406 480 299,180 - - Materials & Supplies 318,350 61,800 - - Professional/Contractual Services 2,820 207 382 390 - - Utdities 135 800 102 000 - - Rent/Lease of Facility/Equipment 4 400 8,000 - - Equipment - - - - Capital Projects - 22 240 112 000 - Debt Service 254 900 - - - Overhead Cost Allocation (317 900) 314,300 - - Transfers Out 91 500 112 000 - - Total Expenditures 4 425 867 1 960 930 112 000 - Impact to Fund Balance Revenues 4 394 770 2 017 480 112 000 - Expenditures 4 425 867 1,960 930 112 000 Net - Increase to or (Use of) Fund Balance (31 097) 56 550 - - Packet Pg 102 76b City of Grand Terrace FY 2014-15 Proposed Revenue & Expense Summary by Category SUCCESSOR TRUST TOTAL AGENCY FUND $ 2,104,770 $ - $ 3 528 970 - - 1217,000 - - 480,000 - - 391 500 - - 306 370 - - 324,400 - - 700,000 - - 184 530 - - 1 288 850 - - 27,000 - - 63 400 - - 5 000 - - 112 000 2 104 770 - 8 629 020 145,990 - 1517140 74 010 - 779,670 - - 380 150 135,300 10 000 3 347 897 800 200 238 800 - - 12 400 - - 134 240 1 990 170 - 2 245 070 - - (3,600) 2 34b,27U lU 2UU 8 8bb 2Ei7 2 104 770 - 8 629 020 (Z41 ouu) (lU'LUU) (Zzb Z40 Revenues Property Tax Sales Tax Franchise Fees Licenses Fees & Permits Residual Receipts - RPTTF Gas Tax Waste Water Lease Agreement Intergovernmental Revenue/Grants Charges for Services Use of Money & Property Fines & Forfeitures Miscellaneous Transfers In Total Revenues Expenditures Salaries Benefits Materials & Supplies Professional/Contractual Services Utilities Rent/Lease of Facility/Equipment Equipment Capital Projects Debt Service Overhead Cost Allocation Transfers Out Total Expenditures Impact to Fund Balance Revenues Expenditures Net - Increase to or (Use of) Fund Balance Packet Pg 103 t / {i{ i f W rr Attachment Attachment -A to Resolution [Revision 2] (Adoption of Budget for Fiscal Year 2014-2015) v CD M CD [y a' M wn 13 C. C. MOL MI CD 03 Cr Attachment Attachment -A to Resolution [Revision 2] (Adoption of Budget for Fiscal Year 2014-2015) 7Bb City of Grand Terrace FY 2014-15 Proposed Revenue & Expense Detail by Fund and Category 09 10 11 12 CHILD CARE GENERAL FUND STREET FUND STORM DRAIN CENTER FUND FUND Revenues Property Tax $ Sales Tax Franchise Fees Licenses Fees & Permits Residual Receipts - RPTTF Gas Tax Waste Water Lease Agreement Intergovernmental Revenue/Grants Charges for Services Use of Money & Property Fines & Forfeitures Miscellaneous Transfers In _ Total Revenues Expenditures $ 1 414 000 $ - $ 1 047 000 - - 480 000 - 276200 - 306370 - 700,000 35000 - 1,207,650 81200 - - 25,000 2000 - 25 000 - 5 000 - 1 207 650 4 394 770 2000 5,600 U UUU Salaries 575 460 712 130 - - Benefits 263 250 406,480 - - Materials & Supplies 61 200 318 350 - - Professional/Contractual Services 24,200 2,820 207 - - Utilities 17,100 135,800 - - Rent/Lease of Facility/Equipment 8 000 4,400 - - Eguipment - - - - Capital Projects 11,400 - - - Debt Service - 254,900 - - Overhead Cost Allocation 198 800 (317,900) 49 200 - Transfers Out - 91 500 - - Total Expenditures 1 159 410 4 425 867 49 200 - Impact to Fund Balance Revenues 1,207 650 4 394 770 2,000 5,600 Expenditures 1 159 410 4 425 867 49,200 - Net - Increase to or (Use of) Fund Balance $ 48,240 $ (31,097) $ (47,200) $ 6,600 Q Packet Pg 106 7Bb City of Grand Terrace FY 2014-15 Proposed Revenue & Expense Detail by Fund and Category 13 14 15 16 SLESF (AB3229 AIR QUALITY PARK FUND COPS) IMPROVEMENT GAS TAX FUND FUND 800 - 14 000 91,500 324 400 - 100 000 - - 800 100 000 14 000 415 900 15 000 99,500 - 2,300 500 - Revenues Property Tax Sales Tax Franchise Fees Licenses Fees & Permits Residual Receipts - RPTTF Gas Tax Waste Water Lease Agreement Intergovernmental Revenue/Grants Charges for Services Use of Money & Property Fines & Forfeitures Miscellaneous Transfers In Total Revenues Expenditures 83 560 Salaries 35 930 Benefits 600 Materials & Supplies 158,400 Professional/Contractual Services 80 000 Utilities - Rent/Lease of Facility/Equipment - Equipment - Capital Projects - Debt Service 44 000 Overhead Cost Allocation - Transfers Out Total Expenditures Impact to Fund Balance 800 100 000 14,000 415 900 Revenues 17 300 100 000 - 402 490 Expenditures $ (16,600) $ - $ 14,000 $ 13,410 Net - Increase to or (Use of) Fund Balance Q Packet Pg 107 { 76b City of Grand Terrace FY 2014-16 Proposed Revenue & Expense Detail by Fund and Category Revenues Property Tax Sales Tax Franchise Fees Licenses Fees & Permits Residual Receipts - RPTTF Gas Tax Waste Water Lease Agreement Intergovernmental Revenue/Grants Charges for Services Use of Money & Property Fines & Forfeitures Miscellaneous Transfers In Total Revenues 17 19 TRAFFIC FACILITIES SAFETY FUND FUND 3 400 38 400 - 38 400 3 400 Expenditures Salaries - - Benefits - - Materials & Supplies - - Professional/Contractual Services 600 - Utilities - - Rent/Lease of Facility/Equipment - - Egwpment - - Capital Projects - - Debt Service - - Overhead Cost Allocation 4 600 - Transfers Out - - Total Expenditures 5200 - 20 21 MEASURE'S" WASTEWATER FUND DISPOSAL FUND $ - G 0 170 000 - - - o N cc d U) U. - - d rn - - m w 0 c 0 170 000 - 0- 0 a 46,000 - 12 000 - Impact to Fund Balance Revenues 38,400 3,400 170 000 - Expenditures 5200 - 170 000 Net - Increase to or (Use of) Fund Balance $ 33,200 $ 3,400 $ - $ - PacketPg 108 7Bb City of Grand Terrace FY 2014-15 Proposed Revenue & Expense Detail by Fund and Category 22 26 31 32 LNDSCP & LGTG S/A RDA S/A CAPITAL CDBG ASSESSMENT OBLIGATION PROJECTS DINT RETIREMENT FUND FUND Revenues $ - $ 10 200 $ 2,104 770 $ - Property Tax c - - - - Sales Tax N v - - - - Franchise Fees o - - - - Licenses, Fees & Permits N - - - - Residual Receipts - RPTTF - - - - Gas Tax - - - - Waste Water Lease Agreement y LL 49,530 - - - Intergovernmental Revenue/Grants c - - - - Charges for Services - - - - Use of Money & Property -a - - - - Fines & Forfeitures m - - - - Miscellaneous o - - - - Transfers In o 49 530 10,200 2 104 770 - - Total Revenues Q- o a N Expenditures r- 0 - - - 145 990 Salaries - - - 74 010 Benefits - - - - Materials & Supplies c 38,690 - - 132,800 Professional/Contractual Services - 4,900 - 800 Utilities y - - - - Rent/Lease of Facility/Equipment w - - - - Equipment 10,840 - - - Capital Projects `t - - - - Debt Service - 2,900 - - Overhead Cost Allocation - - - - Transfers Out ;? 49 530 7,800 - 353 600 Total Expenditures a c C m Impact to Fund Balance s e 49,530 10,200 2104,770 - Revenues w Q 49 530 7 800 - 353 600 Expenditures $ - $ 2,400 $ 2,104,770 $ (363,600) Net - Increase to or (Use of) Fund Balance Packet Pg 109 76b City of Grand Terrace FY 2014-15 Proposed Revenue & Expense Detail by Fund and Category 33 37 46 48 S/A CRA CAPITAL CAPITAL S/A DEBT PROJECTS IMPROVEMENTS PROJECTS SERVICE FUND TRUST -STREETS FUND Revenues Property Tax $ - $ - $ - $ - Sales Tax - - - - Franchise Fees - - - - Licenses Fees & Permits - - - - Residual Receipts - RPTTF - - - - Gas Tax - - - - Waste Water Lease Agreement - - - - Intergovernmental Revenue/Grants - - - - Charges for Services - - - - Use of Money & Property - - - - Fines & Forfeitures - - - - Miscellaneous - - - - Transfers In - - 112 000 - Total Revenues - - 112 000 - Expenditures Salaries - - - - Benefits - - - - Materials & Supplies - - - - Professional/Contractual Services 2,500 - - - Utilities - - - - Rent/Lease of Facility/Equipment - - - - Equipment - - - - Capital Projects - - 112 000 - Debt Service 1,748,670 241,500 - - Overhead Cost Allocation - - - - Transfers Out - - - - Total Expenditures 1,751 170 241 500 112 000 - Impact to Fund Balance Revenues - - 112,000 - Expenditures 1 751 170 241500 112,000 Net - Increase to or (Use of) Fund Balance $ (1,751,170) $ (241,500) $ - $ - V 0 N v 0 N c`a m m N ti L. ,Q m oM T1 M m 0 0 C 0 w a 0 Q N C 0 T) m w C 0 0 U) 0 w 0 w Q C m E t 0 Q w d E 0 0 M El Packet Pg 110 76b City of Grand Terrace FY 2014-15 Proposed Revenue & Expense Detail by Fund and Category 52 HOUSING TOTAL AUTHORITY Revenues $ - $ 3528,970 Property Tax - 1 217 000 Sales Tax - 480,000 Franchise Fees - 391 500 Licenses Fees & Permits - 306 370 Residual Receipts - RPTTF - 324,400 Gas Tax - 700,000 Waste Water Lease Agreement - 184,530 Intergovernmental Revenue/Grants - 1,288,850 Charges for Services - 27 000 Use of Money & Property - 63 400 Fines & Forfeitures - 5,000 Miscellaneous - 112 000 Transfers In - 8 629 020 Total Revenues Expenditures - 1517,140 Salaries - 779,670 Benefits - 380 150 Materials & Supplies 10,000 3,347,897 Professional/Contractual Services 200 238,800 Utilities - 12 400 Rent/Lease of Facility/Equipment - - Equipment - 134,240 Capital Projects - 2245,070 Debt Service - (3,600) Overhead Cost Allocation - 203 500 Transfers Out 10 200 8 855 267 Total Expenditures Impact to Fund Balance - 8,629 020 Revenues 10 200 8 855 267 Expenditures $ (10,200) $ (226,247) Net - Increase to or (Use of) Fund Balance 0 N v 0 N m N n. `o w d m m w 0 c 0 C a 0 M Q Packet Pg 111 - f �S �• f � J ` � ' I jf � ! U " f r` 4� a t W rr Attachment Attachment -A to Resolution [Revision 2] (Adoption of Budget for Fiscal Year 2014-2015) mn c z v X CD CD M M x 13 CD CL _. rMIPL MI CD y W rr Attachment Attachment -A to Resolution [Revision 2] (Adoption of Budget for Fiscal Year 2014-2015) n� , L � i 4d ~✓ 1J � ` r Attachment Attachment -A to Resolution [Revision 2] (Adoption of Budget for Fiscal Year 2014-2015) 76b City of Grand Terrace General Fund FY2014-15 Proposed Revenues and Expenditures 2014-15 Base Budget Dept Requests Proposed Amount REVENUES Property Tax 1 414 000 - 1 414 000 Residual Receipts - RPTTF 306 370 - 306 370 Property Tax (20% Loan Alloc) - - - Franchise Fees 480 000 - 480,000 Licenses Fees & Permits 226,200 50,000 276,200 Sales Tax 1,047,000 - 1 047 000 Intergovernmental Revenue/Grants 35,000 - 35,000 Charges for Services 81,200 - 81 200 Fines & Forfeitures 25 000 - 25 000 Miscellaneous 5 000 - 5,000 Use of Money & Property 25,000 - 25,000 Transfers In - - - Residual Receipts - Sr Housing - - - Sheriff Receipts (One-time) - - - Waste Water Lease Agreement 700,000 - 700 000 4 344 770 50 000 4 394 770 EXPENDITURES c City Council 59 350 5,400 64,750 a City Manager 305 030 99 476 404,506 ., Information Technology 66 100 - 66 100 C Senior Citizens Program 30 500 - 30 500 y City Clerk 114,050 17,242 131 292 Historical & Cultural Commission 1,200 - 1,200 Finance 371 170 8 800 379,970 c C w City Attorney 73,000 - 73,000 e Law Enforcement 1 626 200 - 1 626,200 m Building & Safety 147,840 27 687 175 527 0 Public Works 233,590 19 161 252,751 a Community Events - - - c Rental Inspection Program 101,260 - 101 260 d E Enforcement Program 191,570 - 191 570 s Facilities Maintenance 105,700 16,497 122 197 a Community Development 133,300 25,894 159,194 Parks Maintenance 144,100 24,400 168 500 E NPDES 110,050 (14,000) 96,050 Storm Drain Maintenance 12 800 3,200 16,000 a Planning Commission 1,500 3 000 4,500 Emergency Oper Program 11,000 - 11 000 Non -Departmental 667 700 - 667,700 O/H Cost Allocation (317 900) - (317 900) 4 189 110 236 757 4425,867 Revenues 4,344,770 50,000 4 394 770 Expenditures (418911.9) (236 757) (4 425 867) Revenues less Expenditures 155 660 (186 757) (31,097) Prior Year FY2013-14 additional savings 112 000 - 112 000 NET - Surplus/(Deficit) 267 660 (186 757) 80 903 Packet Pg 115 CD �"'I Q' -�� L t-. � i r f ✓r r 1 ✓ ( , � r i 7 l w O1 li 'fl F-4] °' Attachment Attachment -A to Resolution [Revision 2] (Adoption of Budget for Fiscal Year 2014-2015) CD r� v� 090 >M XX rn-0 -n c= zCL vrMOL cc Cr Attachment Attachment -A to Resolution [Revision 2] (Adoption of Budget for Fiscal Year 2014-2015) r CD 11 c �� rr Cr V III Cr Attachment Attachment -A to Resolution [Revision 2] (Adoption of Budget for Fiscal Year 2014-2015) 7Bb City of Grand Terace Child Care Services Fund FY2014-15 Proposed Revenues and Expenditures 2014-15 6 0% 2014-15 Base Department Proposed Budget Requests Amount REVENUES Returned Check Fees - - - Tiny Tot Program 83,800 5,000 88,800 After School Program 340,800 20,400 361,200 Pre -School Program 714,750 42,900 757,650 EXPENDITURES Salaries & Benefits 828,310 10,400 838,710 Materials & Supplies 54,600 - 54,600 Professional/Contractual Svcs 24,200 - 24,200 Utilities 23,300 - 23,300 Fixed Charges 8,000 - 8,000 Equipment 400 - 400 Capital Projects 11,400 - 11,400 Overhead Cost Allocation 198,800 - 198,800 1,149,010 10,400 1,159,410 RESERVE DESIGNATION Reserved for Contingencies - 47,900 47,900 - 47,900 47,900 Revenues 1,139,350 68,300 1,207,650 Expenditures 1,149,010 10,400 1,159,410 Reserves - 47,900 47,900 NET (9,660) 10,000 340 T N 0 N co m } N_ lL L W d 'a m 4- 0 _ 0 a 0 v Q v N _ 0 N_ m _ 0 .r 0 0 w m 0 Q w am E s 0 w w Q w am E w Q Packet Pg 119 v t _ 1 r �f i71 f } i v Ca Attachment Attachment -A to Resolution [Revision 2] (Adoption of Budget for Fiscal Year 2014-2015) M O ■ Attachment Attachment -A to Resolution [Revision 2] (Adoption of Budget for Fiscal Year 2014-2015) r J _ 1 i CO Ka �. CD S N 1ti f � i - V Q7 rr Attachment Attachment -A to Resolution [Revision 2] (Adoption of Budget for Fiscal Year 2014-2015) 7Bb City of Grand Terrace FY 2014-15 Position Summary Department / Position 2012-13 Actuals CITY COUNCIL Counalmembers 50 Total City Council 50 CITY MANAGER'S OFFICE City Manager Human Resources Technician (P/T) Assistant to the City Manager Executive Assistant (75%) Mgmt Information Systems (MIS) Specialist Administrative Interns (P/T) Total City Manager Office CITY CLERK'S DEPARTMENT City Clerk Deputy City Clerk Executive Assistant (25%) Total City Clerk's Department COMMUNITY DEVELOPMENT DEPARTMENT Community Development Dept (CDD) Director Deputy CDD Director Senior Engineer Budding & Safety Technician I I Senior Code Enforcement Officer Management Analyst Maintenance Crew Leader Maintenance Worker II Secretary Planning Technician (P/T) Total Community Development Department FINANCE DEPARTMENT Finance Director Senior Accounting Technician Accounting Technician Total Finance Department CHILD CARE SERVICES DEPARTMENT Child Care Director Assistant Child Care Director Lead Teacher Teacher Teacher Assistant Substitute Teacher (P/T) Total Child Care Services 2013-14 2014-15 2014-15 Budget Authorized Requests Proposed 50 - 50 50 - 50 10 10 - 10 05 05 - 05 - - 08 08 10 10 (10) - - - 10 10 25 25 08 33 10 10 - 10 - - 03 03 10 10 03 13 10 10 - 10 10 10 (10) - - - 10 10 10 10 - 10 10 10 - 10 10 10 - 10 10 10 - 10 10 10 10 20 10 10 - 10 - - 05 05 80 80 15 95 10 10 - 10 10 10 - 10 10 10 - 10 20 20 - 20 20 30 - 30 150 150 - 150 30 30 - 30 20 20 - 20 250 260 - 260 Q GRAND TOTAL 4250 4350 250 4600 Packet Pg 123 E. rvf� r I E y 07 Cr Attachment Attachment -A to Resolution [Revision 2] (Adoption of Budget for Fiscal Year 2014-2015) AGENDA REPORT June 24, 2014 Council Item TITLE Freeway Agreement Between the State of California, Acting through the Department of Transportation, And the City of Grand Terrace Regarding the 1-215/Barton Road Interchange Project PRESENTED BY Sandra Molina, Community Development Director RECOMMENDATION Adopt the attached Resolution approving a Freeway Agreement between the State of California, acting by and through the Department of Transportation, and the City of Grand Terrace BACKGROUND The State of California has Freeway Agreements with those jurisdictions that have freeway improvements within their limits The previous Freeway Agreement is from 1954, before incorporation Because of the new 1-215/Barton Road Interchange improvements, a new Freeway Agreement is necessary DISCUSSION The San Bernardino Associated Governments (SANBAG), in cooperation with the California Department of Transportation and the City of Grand Terrace, proposes to improve the Interstate 215-Barton Road Interchange (Bridge No 54-0528, PM 1 31) The project will implement improvements consistent with the circulation element of the City of Grand Terrace General Plan, to enhance traffic operations and reduce existing traffic congestion The project includes the following improvements • Replacement of the existing Barton Road Over -crossing • Reconstruction and widening of Barton Road • Realignment of the existing entrance and exit ramps • Local street improvements to support the realignment • Traffic signal modifications • The addition of a round -about intersection at La Crosse Avenue and Barton Road to facilitate truck maneuvering The project completed the Project Approval and Environmental Document phase in February 2014 Work has commenced on detailed design and Right -of -Way assessments The state has a large financial investment in access control to ensure safety and Packet,Pg 125 operational Integrity of the highways The legislative Intent for requiring Freeway Agreements is to (I) obtain the local agency's support of local road closures and changes to the local circulation system, (ii) to protect property rights, and, (III) to assure adequate service to the community Access control is necessary on the freeway or expressway so current and future traffic safety and operations are not compromised The Freeway Agreement documents the understanding between Caltrans and the City relating to the planned traffic circulation features of the proposed facility Exhibit A of the Agreement includes a geometric depiction of Modified Alternative 7, the preferred design alternative for this project Agreements are often executed many years before construction is anticipated and they form the basis for future planning, not only by the State but by public and private interests in the community It does not bind the State to construct on a particular schedule or staging Financial obligation or participation by the State or City is not included It should be noted that, although the Agreement references a separate Cooperation Agreement between City and State for purposes of funding, construction and acquisition, no Cooperation Agreement is being considered That is because the Interchange Project is a fully funded Measure I Project and responsibility lies with SANBAG to complete the project The City Attorney has reviewed the Agreement and recommended certain changes, which have been accepted by Caltrans Additionally, an agreement is needed for acquisition of Right of Way Section 100 21 of the Streets & Highways Code prohibits Right -of -Way acquisition prior to execution of Freeway Agreements The Rights of Access of property owners must be acquired in a manner provided by law, which requires that other reasonable provisions be provided for access to local roads On March 5, 2014, the California Department of Transportation approved the Initial Study and adopted a Negative Declaration and Finding of No Significant Impact for the Interstate 215/Barton Road Interchange Project, and identified Modified Alternative 7 as the Preferred Alternative for the project To execute the Agreement, the State requires the City to certify the Agreement by resolution, minute order, or other decree adopted by the governing body The Agreement must be executed by the party authorized to do so As this item relates to Goal #3 "Promote Economic Development" of the City's Vision 2030 and 2014-2020 Strategic Plan, staff recommends that the City approve and execute the Freeway Agreement with the State in order to facilitate the Right -of -Way acquisition and construction of the 1-215 Barton Road Interchange Improvement Project 'Freeway means a highway in respect to which the owners of abutting lands have no right or easement of access to or from their abutting lands or in respect to which such owners have only limited or restricted right or easement of access If in the judgment of the commission or the director the public interest would be advanced thereby a freeway as defined herein may be denominated a 'controlled access highway In all other respects said controlled access highway shall be subject to all provisions of this code pertaining to freeways Reference Caltrans Project Development Procedures Manual Chapter 24 FISCAL IMPACT Packet?g 126 There is no fiscal impact associated with the adoption of the Freeway Agreement A separate Cooperation Agreement would, typically, deal with funding and construction obligations, however, this is a Measure I Project through SANBAG and it is fully funded without a City contribution ATTACHMENTS • City Council Resolution • Geometric Exhibit Freeway Agreement_20140603 • Freeway Agreement _Jun_2014 APPROVALS Sandra Molina Completed Finance Completed City Attorney Completed Community Development Completed City Manager Completed City Council Pending 06/12/2014 5 27 PM 06/13/2014 12 41 PM 06/16/2014 10 43 AM 06/16/2014 11 36 AM 06/16/2014 5 16 PM Packet Pg 227 7Ca RESOLUTION 2014- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE APPROVING A NEW FREEWAY AGREEMENT BETWEEN THE STATE OF CALIFORNIA, ACTING BY AND THROUGH THE DEPARTMENT OF TRANSPORTATION AND THE CITY OF GRAND TERRACE AND MAKING A FINDING THAT THE AGREEMENT AND THE PROJECT WILL NOT HAVE A SIGNIFICANT IMPACT ON THE ENVIRONMENT WHEREAS, Interstate 215 traverses the City of Grand Terrace from the Riverside County Line to just north of Newport Road, WHEREAS, the City incorporated in 1978 and included said portion of Interstate 215 covered by a Freeway Agreement dated June 7, 1954 with the County of San Bernardino, WHEREAS, a plan map for such freeway has been prepared showing the proposed plan of the State of California as it affects streets of the City of Grand Terrace, WHEREAS, an Initial Study with Negative Declaration/Environmental Assessment with Finding of No Significant Impact was prepared for the Interstate 215/Barton Road Interchange Project, which was circulated for public review from November 27, 2013 through December 30, 2013, WHEREAS, On March 5, 2014, the California Department of Transportation approved the Initial Study with Negative Declaration/Environmental Assessment with Finding of No Significant Impact and adopted the Negative Declaration and Finding of No Significant Impact for the Interstate 215/Barton Road Interchange Project, and identified Modified Alternative 7 as the Preferred Alternative for the project, and WHEREAS, it is the mutual desire of the parties hereto to enter into a new Freeway Agreement in accordance with the revised plan of said freeway, NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS Section 1 The City Council finds that all of the above recitals are true and correct and are incorporated herein by reference Page 1 of 4 Packet Pg 128 ,7Ca Section 2 Based on the aforementioned Initial Study and Negative Declaration/Environmental Assessment, the City Council finds that the approval of the Freeway Agreement regarding the Interstate 215/Barton road Interchange Project will not have a significant impact on the environment Section 3 The City Council hereby approves the new Freeway Agreement attached hereto as Exhibit 1 Section 4 The City Council hereby authorizes the Mayor to execute the Freeway Agreement PASSED, APPROVED AND ADOPTED by the City Council of the Grand Terrace at a regular meeting held on the 24th day of June, 2014 Walt Stanckiewitz Mayor ATTEST City Clerk Page 2 of 4 Q Packet Pg 129 7Ca I, DEBORA THOMSEN, INTERIM CITY CLERK of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council held on the 24th day of May, 2014 by the following vote AYES NOES ABSENT w d E ABSTAIN a 3 m m L Debora Thomsen N City Clerk APPROVED AS TO FORM City Attorney Page 3 of 4 _ d E w w a Packet Pg 130 m (D O (O X (D 7 p Rr O -h (OD 3 (D O n cD (Q V W y s Attachment City Council Resolution [Revision 1] (1-215 Freeway Agreement) EXHIBIT A poseame Pv `ty l� el� J 0 0 Tom ---� = trern rpco p o \ ro c 0 L T 0 N pV _ iOn No(� POod ` 0 Po \°wO n9 R cdno/ \ 0 Sonto aqueduct P LIMIT OF AGREEMENT d R T E 215 PM 1 9 T ° sSe�Av i0 0 5 c o ° O \F LIMF AGREEMENT to 21 P M 1 2 T PROPOSED a ��P F o Rw'/a oNs to O °P INTERCHANGE m end° Y �O o IMPROVEMENTS x pJ ' RV Center Dr p \ E J \ log pn 4° Off` W a ° � 9 7° sr ° x \ S M{ \ 07 \ \ C P �\ i 7 O a h '° / SP ° 10 p` m \ poi , m i _ Lxx son 6 Tp W o 'fin HIG ° d Cano/ i o °�� V LEGEND � FREENlAY &CONNECTIONS S�At o o p (CALTRANS JURISDICTION) 'm o o STATE OF CALIFORNIA x m INTERCHANGE , P DEPARTMENT OF TRANSPORTATION L� SEPARATION n r �X 08-SBD-215 PM 1 2/ 1 9 FREEWAY RAILROAD —_ RR SEPARATION �\ ® ROAD OR STREET TO BE CONSTRUCTED IN CITY OF GRAND TERRACE RECONSTRUCTED OR RELOCATED (CITY OF GRAND TERRACE JURISDICTION) 1000 500 0 1000 2000 ON ROUTE 215 FROM 0 1 MILE SOUTH OF BARTON ROA1 .... ROAD CLOSURE AND TERMINUS TO 0 1 MILE NORTH OF NEWPORT AVENUE CONSTRUCTION AS NECESSARY SCALE IN FEET IN SAN BERNARDINO CO PM 1 211 9 PackelPg 132 ,7Cc 08-SBd-215-PM 0 0/2 05 In the City of Grand Terrace on Route 215 From 0 1 mile north of Barton Road to 1 mile south of Newton Road FREEWAY AGREEMENT THIS AGREEMENT, made and entered into on this day of 20 , by and between the STATE OF CALIFORNIA, acting by and through the Department of Transportation (herein referred to as "STATE"), and the City of Grand Terrace (herein referred to as "CITY"), WITNESSETH WHEREAS, the highway described above has been declared to be a freeway by Resolution of the California Transportation Commission on August 20, 1953, and WHEREAS, STATE and the County of San Bernardino have entered into a Freeway Agreement dated June 7, 1954, relating to the portion of State Highway Route 215 between Riverside county line and Colton Avenue, and WHEREAS, STATE and San Bernardino County Transportation Authority (herein referred to as "SAN13AG") entered into a Cooperative Agreement dated May 30, 2012 for the Plans, Specifications and Estimate and Right of Way Phases of the I-215/Barton Road Interchange Project, and WHEREAS, CITY has subsequently annexed certain areas including portions of such freeway covered by said Freeway Agreement dated June 7, 1954 with the County of San Bernardino, and WHEREAS, a plan map for such freeway has been prepared showing the proposed plan of the STATE as it affects streets of the CITY, and WHEREAS, it is the mutual desire of the parties hereto to enter into a new Freeway Agreement in accordance with the revised plan of said freeway, NOW, THEREFORE, IT IS AGREED 1 This Agreement supersedes that portion of said Freeway Agreement dated June 7, 1954, from 0 1 mile north of Barton Road to 0 1 mile south of Newton Road d E d L a cc 3 m a_ W 4- N v a Packet Pg 133 "7Cc 2 CITY agrees and consents to the closing of CITY streets, relocation of CITY streets, construction of frontage roads and other local streets, and other construction affecting CITY streets, all as shown on the plan map attached hereto, marked Exhibit A, and made a part hereof by this reference 3 The obligations of STATE and CITY or CITY's agent(s) with respect to the funding and construction of the freeway project will always be dealt with in separate Cooperative Agreement(s), if any The parties responsible for the construction of the freeway shall make any changes affecting CITY streets only in accordance with the plan map attached hereto, marked Exhibit A 4 The obligations of STATE and CITY or CITY's agent(s) with respect to the acquisition of the rights of way required for the construction, reconstruction, or alteration of the freeway and CITY streets, frontage roads, and other local roads will always be dealt with in separate Cooperative Agreement(s), if any E d L 5 It is understood between the parties that the rights of way may be acquired in sections Q or units, and that both as to the acquisition of right of way and the construction of the freeway project, the obligations of STATE and CITY or CITY's agent(s) hereunder shall be carried out at such time and for such unit or units of the project as funds are budgeted and U. made lawfully available for such expenditures N 6 CITY will accept control and maintenance over each of the relocated or reconstructed CITY roads, any frontage roads, and other local roads constructed as part of the project, on N receipt of written confirmation that the work thereon has been completed, except for any portion which is adopted by STATE as a part of the freeway proper If acquired by STATE, CITY will accept title to the portions of such roads lying outside the freeway limits upon = relinquishment by STATE E 7 This Agreement may be modified at any time by the mutual consent of the parties hereto, as needed to best accomplish, through STATE and CITY cooperation, the completion of the whole freeway project for the benefit of the people of the STATE and CITY 2 Packet Pg 134 -7Cc IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their respective duly authorized officers STATE OF CALIFORNIA Department of Transportation MALCOLM DOUGHERTY Director, Department of Transportation C TIMOTHY CRAGGS Chief Design Engineer APPROVED AS TO FORM Attorney (State) CITY OF GRAND TERRACE La-Z APPROVED AS TO FORM Attorney (City) d E d d aM a �o 3 d d LL N v w C d E z :.i w Q Packet Pg 1375 1111119 PRESENTED BY AGENDA REPORT June 24, 2014 Council Item Adopt Parking Restrictions on Westwood Lane Sandra Molina, Community Development Director RECOMMENDATION Adopt the attached Resolution approving San Bernardino County Fire recommendation to designate and post "No Parking - Fire Lane" on the West side of Westwood Lane and the entire turn -around area at the end of the cul-de-sac BACKGROUND In April, 2014, City staff received calls from residents living on Westwood Lane (a cul- de-sac), expressing concern that emergency service vehicles may not be able to respond directly to their homes due to the narrowing access of Westwood Lane when vehicles are parked on both sides of the street DISCUSSION Staff conducted a site inspection and observed vehicles were parking on both sides of Westwood Lane, narrowing the entrance to the street Staff contacted the San Bernardino County Fire Department and requested an investigation of emergency services apparatus accessibility when vehicles are parked on both the east and west sides of Westwood Lane Individuals and groups park on Westwood Street and Westwood Lane to gain access to, and hike up, Blue Mountain Westwood Street was posted with "No Parking" signs several years ago in response to restricted emergency service access when vehicles were parked on both sides of the street Westwood Lane has experienced an increase in on -street parking due to the "No Parking" restriction on the west side of Westwood Street Per the City's request, the San Bernardino County Fire Department conducted a site investigation of Westwood Lane Westwood Lane is a cul-de-sac, requiring a standard forty-five (45) foot radius when parking is permitted on both sides of the street Upon inspection by County Fire Department personnel, it was determined Westwood Lane did not meet the standard requirement Based on its investigation, street width measurements and access requirements, the San Bernardino County Fire Official's determination is to restrict parking on the north side of Westwood Lane, including the entire cul-de-sac area as indicated on the attached aerial view map The County Fire Official's letter and Fire Safety Standards are attached for the Council's reference Packet Pg 136 Staff has reviewed the map and recommended restricted area and would like to note the restricted parking recommendation is actually located on the west side of Westwood Lane, including the entire cul-de-sac Per Grand Terrace Municipal Code 15 18 010 and its adoption of the California Fire Code, the provisions of the California Fire Code shall be applicable within the City California Code of Regulations Title 24, Part 9, Chapter 5, section 503 03 of the California Fire Code states "Where required by the fire code official, approved signs or other approved notices or markings that include words NO PARKING -FIRE LANE shall be provided for fire apparatus access roads to identify such roads or prohibit the obstruction thereof California Fire Code Chapter 5, section 503 4 , "Obstruction of fire apparatus access roads" states " Fire apparatus access roads shall not be obstructed in any manner including the parking of vehicles " In order, therefore, to insure adequate emergency accessibility, Staff recommends adoption of the attached Resolution, approving the recommendation of San Bernardino County Fire Department to prohibit parking on the west side of Westwood Lane including the entire cul-de-sac The prohibited parking designation incorporates goal number two, "Maintain Public Safety" of the City's 2030 Vision and Strategic Plan FISCAL IMPACT The estimated cost for City staff to purchase and install six (6) "No Parking - Fire Lane" signs is approximately $1200 All costs will be charged to the General Fund Public Works account ATTACHMENTS • Westwood Lane Parking Resolution —June 24, 2014 • Westwood Ln San Bernardino County Fire Recommendation • Westwood Ln Aerial Map Depicting Parking Restriction 2014 /_\» Z0P1f_1 %- Sandra Molina Completed 06/12/2014 4 43 PM Finance Completed 06/13/2014 12 39 PM City Attorney Completed 06/13/2014 4 08 PM Community Development Completed 06/16/2014 7 41 AM City Manager Completed 06/16/2014 10 35 AM City Council Pending Packet Pg 137 . 8Aa RESOLUTION NO 2014- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE AUTHORIZING THE FIRE CODE OFFICIAL TO PROHIBIT PARKING OF VEHICLES ON THE WEST SIDE AND ENTIRE CUL-DE-SAC AREA OF WESTWOOD LANE WHEREAS, vehicles are parking on the west side and entire cul-de-sac area of Westwood Lane obstructing emergency services and fire apparatus accessibility on Westwood Lane, WHEREAS, the Fire Code Official for the City of Grand Terrace has investigated this street and intersection and has provided a report and a recommendation to prohibit parking at this location to the City Council, and WHEREAS, pursuant to the Grand Terrace Municipal Code, Section 15 18 010, the City Council may determine upon the basis of the Fire Code Official's investigation, that it is necessary to prohibit stopping, standing or parking of vehicles on fire access roads and portions thereof NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace, as follows SECTION 1 The City Council finds and determines that the foregoing recitals are true and correct SECTION 2 The City Council finds and determines the attached Fire Code Official's recommendation to insure fire apparatus accessibility on Westwood Lane is reasonable and necessary to insure the safety of residents residing on and adjacent the street SECTION 3 The City Council hereby directs the Fire Code Official to prohibit parking on the west side and entire cul-de-sac on Westwood Lane by posting or painting "No Parking — Fire Lane" as shown in Exhibit 1 Fire Code Official's Report attached hereto PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Grand Terrace, held on this the day of June 2014 by the following vote Walt Stanckiewitz Mayor Page 1 of 3 Packet Pg 1378 8Aa ATTEST Debora Thomsen Interim City Clerk I Debora Thomsen, Interim City Clerk of the City of Grand Terrace, do hereby certify that the forgoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of June, 2014 by the following vote, AYES NOES ABSENT ABSTAIN APPROVED AS TO FORM City Attorney Debora Thomsen, City Clerk Page 2 of 3 Packet Pg 139 cu Q. cfl CD o:3 w :3 o CDh x w v cu v 0 M. AD -v (0 i3 CD Attachment Westwood Lane Parking Resolution_June 24, 2014 [Revision 3] (Westwood Ln Parking Restriction) M x s Sr CO p1 u-1 poom1seM) [I, uoisiAeU] uoi;epu9wwo3a21 eii:1 A)uno0 ouipieu.ieg ueS u�A"W }uawyoe;}d co a FIRE DEPARTMENT COMMUNITY SAFETY DIVISION 620 South "E" Street - San Bernardino, CA 92415-0179 (909) 386-8400 - Fax (909) 386-8460 Date 6-11-2014 To Barrie Owens Code Enforcement/Community Development From Jeff Stinson ` San Bernardino County Fire Subject Westwood Ln Grand Terrace Ms Owens The standard I have attached applies to the marking of all Fire Department Access roadways and /or fire lanes for new construction, tenant Improvements, residential developments and manufactured home developments Existing roadways identified or otherwise required for emergency access shall also be marked per this standard This standard may change without notice Whenever applicable statutes, regulations and standards are updated and adopted, the latest shall apply Please contact the community Safety Division to determine if these standards have changed These requirements do not exempt any individual from complying with other applicable state, county or city codes and standards With regards to Westwood Lane it has been determined after site visit that it does not meet the present standard of 45 foot radius when parking is allowed on both sides of the street, so it was the decision of the Fire Department to reduce the parking on one side of the access of the cul de sac It has been determined that the north side of the street and entire cul de sac will be designated as NO PARKING FIRE LANE This will allow the Fire Department radius to be maintained, and also have room for additional traffic If we can be of any other assistance please let us know COUNTY OF SAN MARK A HARTWIG Fire Chief/Fire Warde Proudh Serving City ofAdelanio Crest Forest FPD City of Fontana City of Grand Terrace City of Hesperia City of Needles City of Vtctorwlle Town of Yucca Yollej And the Communities of Amboy Angelus Oaks BaKei Baldwin Lake Baldy Mesa Barton Flats Big River Black Meadow Landing Bloomington Cedar Glen Crest Park Deer Lodge Paik Devore El Mirage Fawnskm Forest Falls Green Valley Lake Harvard Havasu Landing Helendale Hinkley Iron Mountain Johnson Valley Joshua Tree Lake Arrowhead Landers Lucerne Valley Ludlow Lytle Creek Mentone Mt Baldy Mt Home Village Mt Pass Mt View Acres Muscoy Oak Hills Oro Grande Panorama Heights Park Moabi Phelan Pmon Hills Pioneer Town Red Mountain San Antonio Heights Searles Valley/Trona Sky Foiest Spring Valley Lake Summit Valley Windy Acies Wonder Valley Wnghtwood Board of Supervisors GREGORY C DEVEREAUX ROBERT A LOVINGOOD First District JAMES RAMOS Third District Chlef Executive Officer JANICE RUTHERFORD Second District GARY C OVITT Fourth District JOSIE GONZALES Fifth District Y } B AGENDA REPORT June 24, 2014 TITLE Resolutions Giving Consolidating the General Election in Rules Council & Successor Agency Item Notice of the General Municipal Election, Municipal Election with State -Wide November 2014 and Establishing Certain PRESENTED BY Debora Thomsen, Interim City Clerk RECOMMENDATION RECOMMENDED ACTION That the City Council 1 Adopt a Resolution calling and giving notice of a General Municipal Election on Tuesday, November 4, 2014, for the election of certain officers and requesting the San Bernardino County Board of Supervisors to consolidate the General Municipal Election with the Statewide General Election to be held pursuant to Elections Code Section 10403 relating to General Law Cities, and 2 Adopt a Resolution establishing regulations for candidates for elective office pertaining to candidate's statements submitted to the voters at an election to be held on Tuesday, November 4, 2014 BACKGROUND The City of Grand Terrace will conduct a General Municipal Election on Tuesday, November 4, 2014 to elect two seats at large for the position of Mayor and to fill the existing vacant City Council seat which expires in November 4, 2014 The procedures for conducting a General Municipal Election are established by state law and printed in the California Elections Code The two Resolutions before the City Council for approval are required to initiate this year's election process and must be adopted and submitted to the County for consolidation by June 27, 2014 The Resolutions call and give notice of the election, requests San Bernardino County services, and sets regulations for candidate statements DISCUSSION The City proposes to consolidate its Municipal Election efforts with the San Bernardino County Registrar of Voters, which conducts the election, tallies the results, and supplies the City with certified election results The County then bills the City for its pro-rata share of the costs Packet Pg 143 The nomination period for the election is July 14, 2014 through August 8, 2014 Should any of the incumbents choose not to run for re-election, the nomination period for that particular office will be extended an additional five days to August 13, 2014, when candidates, other than incumbents, may file The costs for printing the candidates' statement in the sample ballot are recovered from the candidates A candidate's statement is optional If a candidate decides to submit a statement, a deposit of $253 00 is required when the candidate submits his / her nomination papers to the City Clerk When the City is billed from the County, if the actual printing costs vary from the deposited amount, the candidate will either be billed for the owed balance or receive a refund FISCAL IMPACT The estimated cost for the City of Grand Terrace November 4, 2014 General Municipal Election is approximately $10,500 00 Costs for these services have been included in the Fiscal Year 2014-2015 budget ATTACHMENTS • Resolution of the City Council of the City of Grand Terrace, California, Calling and Giving Notice of the November 4, 2014 for the Election of Certain Officers • Resolution of the City Council of the City of Grand Terrace, California, Establishing Regulations for Candidates for Elective Office Pertaining to Candidate's Statements I1�73�Ir/1�? Debora Thomsen Completed 06/16/2014 1 49 PM Finance Completed 06/16/2014 2 35 PM City Attorney Completed 06/16/2014 4 58 PM City Manager Completed 06/16/2014 5 40 PM City Council Pending Packet Pg 144 8Ba RESOLUTION NO 2014 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION ON TUESDAY, NOVEMBER 4, 2014, FOR THE ELECTION OF CERTAIN OFFICERS AND REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF SAN BERNARDINO TO CONSOLIDATE THE GENERAL MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION TO BE HELD PURSUANT TO ELECTIONS CODE SECTION 10403 RELATING TO GENERAL LAW CITIES WHEREAS, under the provisions of the laws relating to general law cities on the State of California, a Regular Municipal Election shall be held on November 4, 2014, for the election of municipal officers, and WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General election to be held on the same date and that within the city, the precincts, polling places and election officers of the two elections be the same, and the county election department of the County of San Bernardino canvass the returns of the General Municipal Election and the election be held on all respects as if there were only one election, and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS SECTION 1 Pursuant to the requirements of the laws of the State of California relating to General Law cities, there is called and ordered to be held in the City of Grand Terrace, California, on Tuesday, November 4, 2014, a General Municipal Election for the purpose of electing two members (one elected Mayor and one Council Member at large) of the Grand Terrace City Council for the full term of four years SECTION 2 The ballots to be used at the election shall be in the form and content as required by the law SECTION 3 The City Clerk is authorized, instructed and directed to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia, which may be necessary in order to properly and lawfully conduct the election SECTION 4 The polls for the election shall be open at seven o'clock a m the day of the election and shall remain open continuously from that time until eight o'clock p m of the same day when the polls shall be closed, except as provided in Section 14401 of the elections code Q Packet Pg 145 86a SECTION 5 In all particulars not recited in this Resolution, the election shall be held and conducted as provided by law for holding municipal elections SECTION 6 That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of San Bernardino is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General election on Tuesday, November 4, 2014, for the purpose of the election of two members (one elected Mayor and one Council Member at large) of the City Council each for full terms of four years SECTION 7 The County Registrar of Voters is authorized to canvass the returns of the Regular Municipal Election The election shall be held in all steps necessary for the holding of the consolidated election and shall comply with Section 10418 of the Elections Code SECTION 8 The Board of Supervisors is requested to issue instructions to the County Registrar of Voters to take any and all steps necessary for the holding of the consolidated election SECTION 9 The City of Grand Terrace recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs SECTION 10 Notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law Notwithstanding the generality of the foregoing, the City Clerk is hereby instructed to act in conformance with California Elections Code Section 10403 and to file this Resolution with the Board of Supervisors of San Bernardino County and to transmit a copy of the same to the San Bernardino County elections official SECTION 11 The City Clerk shall certify the adoption of this Resolution and enter it into the Book of Resolutions PASSED, APPROVED AND ADOPTED this 24th day of June, 2014 ATTEST City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace r.. c d E co a Packet Pg 146 8Ba I, DEBORA THOMSEN, INTERIM CITY CLERK of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 24th day of June, 2014 by the following vote AYES NOES ABSENT ABSTAIN Debora Thomsen, Interim City Clerk APPROVED AS TO FORM Richard L Adams II, City Attorney Packet Pg 147 8Bb RESOLUTION NO 2014 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 4, 2014 WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate's statement NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS SECTION 1 General Provisions That pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Grand Terrace on November 4, 2014, may prepare a candidate's statement on an appropriate form provided by the City Clerk The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate's education and qualifications expressed by the candidate himself or herself The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations The statement shall be filed (in typewritten form) in the office of the City Clerk at the time the candidate's nomination papers are filed The statement may be withdrawn but not changed, during the period for filing nomination papers and until 5 00 p m of the next working day after the close of nomination period SECTION 2 Foreign Language Policy a Pursuant to the Federal Voting Rights Act, candidate's statements will c be translated into all languages required by the County of San 0 Bernardino The County is required to translate candidate statements into the following language in addition to English Spanish b The County will print and mail sample ballots and candidate's w statement to all voters in English and Spanish c SECTION 3 Payment c w a The candidate shall be required to pay for the cost of translating the y candidate's statement into any required foreign language as specified in 2(a) above b The candidate shall be required to pay for the cost of printing the candidate's statement in English and Spanish a Packet Pg 148 8B b c The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate's statement filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the local agency his pro rata share as a condition of having his or her statement included in their voter's pamphlet In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements Accordingly, the clerk is not bound by the estimate and may, on the pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost In the event of underpayment, the clerk may require the candidate to pay the balance of the cost incurred In the event of overpayment, the clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election SECTION 4 Additional Materials No Candidate will be permitted to include additional materials in the sample ballot package SECTION 5 The City Clerk shall provide each candidate or the candidate's representative a copy of this Resolution at the time nominating petitions are issued SECTION 6 All previous Resolutions establishing Council policy on payment for candidate's statements are repealed SECTION 7 This Resolution shall apply only to the election to be held on Tuesday, November 4, 2014, and shall then be repealed SECTION 8 Certification The City Clerk Shall certify to the passage and adoption of this Resolution and enter it into the Book of Resolutions PASSED, APPROVED AND ADOPTED this 24th day of June, 2014 ATTEST City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace Packet Pg 149 ,86b I, DEBORA THOMSEN, INTERIM CITY CLERK of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 24th day of June, 2014 by the following vote AYES NOES ABSENT ABSTAIN APPROVED AS TO FORM Richard L Adams II, City Attorney Debora Thomsen, Interim City Clerk Packet Pg -150 TITLE AGENDA REPORT June 24, 2014 Council Item Adoption of Resolution Establishing Appropriations Limit for Fiscal Year 2014-15 PRESENTED BY Cynthia Fortune, Finance Director RECOMMENDATION (1) Select the Change in Per Capita Personal Income of - 0 23% (decrease) as the Price Factor for the Fiscal Year 2014-15 Appropriations Limit Calculation, (2) Select the Change in County of San Bernardino Population of 0 78% as the Population Change Factor for the Fiscal Year 2014-15 Appropriations Limit Calculation, and, (3) Adopt Resolution Establishing Appropriations Limit of $11,399,967 for the City of Grand Terrace for Fiscal Year 2014-15 BACKGROUND On November 6, 1979, California voters approved the Gann Spending Limitation Initiative (Proposition 4) establishing Anccle XIIIB of the State Constitution Article XIIIB sets limits on the amount of tax revenues that the State and most local governments can appropriate within a given fiscal year Its basic provisions are as follows • Each year, the State and local governments must adopt a resolution establishing an Appropriations Limit, also known as the "Gann Limit" Fiscal Year 1984-85 appropriations serve as the base for this limit, with adjustments being made annually to reflect increases in population, the cost of living, and financial responsibility transfers • Only tax proceeds are subject to the limit Charges for services, regulatory fees, grants, loans, donations and other non -tax proceeds are not subject to the limit Exemptions are also made for voter -approved debt, debt that existed prior to January 1, 1979, and for the cost of compliance with court or Federal government mandates • All tax revenues received in excess of the Appropriations Limit must be refunded to taxpayers within a two-year period • The voters may approve an increase in the Appropriations Limit For the increase to remain in effect, however, it must be re -approved by voters at four- year intervals Packet ,Pg 151 _� On June 5, 1990, California voters approved the Traffic Congestion Relief and Spending Limitation Act (Proposition 111), which made various amendments to Article XIIIB of the State Constitution The major changes, which became effective July 1, 1990, are as follows • The change in the cost of living is defined to be either the change in California per capita personal income or the change in assessed valuation due to the addition of non-residential new construction Previously, the change in the cost of living was defined as the lesser of the change in the U S Consumer Price Index or the change in California per capita personal income • The change in population is defined as either a change in the City's population or a change in the County's population, whichever is greater • "Qualified capital outlay projects" were added to the items exempted from the Appropriations Limit Qualified capital outlay projects must have a useful life of ten or more years and a cost that equals or exceeds $100,000 • Tax revenues received in excess of the Appropriations Limit must be refunded to taxpayers only if the limit is exceeded over a two-year period The annual calculation of the Appropriations Limit must be reviewed as part of the City's annual financial audit 1��1�1�� Ce1►J As indicated above, Proposition 111 made several changes to the method used to calculate the Appropriations Limit The change in the cost of living (or "price factor") is defined to be either the change in California per capita personal income or the change in assessed valuation due to the addition of non-residential new construction Following are the two options for the City's FY 2013-14 Appropriations Limit calculation 1) Change in California per capita personal income (provided by California Department of Finance) -0 23% (decrease) 2) Change in Grand Terrace assessed valuation from 2013 to 2014 due to the addition of non-residential new construction This information is not yet available from the County Assessor's office When the data is available, if it is greater than the change in California per capita personal income, the Appropriations Limit will be revised and resubmitted to the City Council for approval Based on the above information, the change in California per capita personal income has been used as the price factor for the FY 2014-15 Appropriations Limit calculation The "population factor' to be used in calculating the Appropriations Limit is defined by Proposition 111 as either a change in the City's population or a change in the County's population, whichever is greater Per information provided by the California Department of Finance, following are the population changes from 2013 to 2014 Packet Pg 1 22 1) Change in City of Grand Terrace population 0 50% 2) Change in San Bernardino County population 0 78% Since Option 2 (change in County of Grand San Bernardino population) is greater than the City of Grand Terrace population change, it is recommended to be used as the population factor for the FY 2014-15 Appropriations Limit calculation Exhibit A provides the calculation of the FY 2014-15 Appropriations Limit using the recommended price and population factors Exhibit B identifies the revenues that are classified as tax proceeds and those that are classified as non -tax proceeds for Appropriations Limit purposes Exhibit C is the Department of Finance letter providing the per capita personal income and population change information used in the Appropriations Limit calculation The City's Appropriations Limit for FY 2013-14 was $11,337,610 The recommended change factor, as allowed by Proposition 111 due to cost of living and population changes, is 1 0055 This results in a FY 2014-15 Appropriations Limit of $11,399,967 The FY 2014-15 Proposed Budget contains appropriations subject to the Appropriations Limit of $2,864,631, which is $8,535,336 below the City's legal limit The Appropriations (Gann) Limit for FY2013-14 incorporates Goal #1, "Ensure Our Fiscal Viability" of the City's 2030 Vision and Strategic Plan FISCAL IMPACT There is no fiscal impact associated with adoption of the FY 2014-15 Appropriations Limit, as the City is safely within its legal appropriations limit for FY 2014-15 ATTACHMENTS • Resolution —Appropriations Limit FY 2014-15 • FY 2014-15 Appropriations Limit Calculation APPROVALS Cynthia Fortune Completed 06/13/2014 12 28 PM Finance Completed 06/13/2014 12 29 PM City Attorney Completed 06/13/2014 3 54 PM City Manager Completed 06/15/2014 5 42 PM City Council Pending Packet Pg 153 8Ca RESOLUTION NO 2014- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2014-15 WHEREAS, Article XIIIB of the California Constitution and Section 7910 of the California Government Code require that each year the City of Grand Terrace shall by resolution, establish an Appropriations Limit for the fiscal year, and WHEREAS, the City Council has prepared a Proposed Budget for Fiscal Year 2014-15, a copy of which is on file in the Office of the City Clerk and available for public inspection, and WHEREAS, the said Proposed Budget contains the estimates of the services, activities and projects comprising the budget, and contains expenditure requirements and the resources available to the City, and WHEREAS, the City's Finance Department has prepared calculations and documentation required for and to be used in the determination of certain matters and for the establishment of an Appropriations Limit for the City for Fiscal Year 2014-15 and such data and documentation has been available to the public for at least fifteen (15) days prior to the adoption of this Resolution, and WHEREAS, the City Council has considered pertinent data such as price and population factors and made such determinations as may be required by law, and has adopted this Resolution as a regularly scheduled meeting of the City Council and WHEREAS, the Appropriations Limit for the City of Grand Terrace for Fiscal Year 2014-15 is hereby established at $11,399,967 and the total annual appropriations subject to such limitation for Fiscal Year 2014-15 are determined to be $2,864,631 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS 1 That $11,399,967 is hereby established as the Appropriations Limit for the City of Grand Terrace for Fiscal Year 2014-15 2 The City Council hereby adopts the findings and methods of calculation set forth 0 in Exhibit A (Appropriations Limit Calculation) and Exhibit B (Proceeds of Tax Calculation) E 3 The City of Grand Terrace reserves the right to revise the factors associated with a the calculation of the limit established pursuant to Article XIIIB of the California a Constitution if such changes or revisions would result in a more advantageous Appropriations Limit in the future Packet Pg 154 8Ca BE IT FURTHER RESOLVED that this Resolution shall take effect immediately up the date of its adoption PASSED, APPROVED AND ADOPTED by the City Council of Grand Terrace at a regular meeting held on the 24th day of June, 2014 by the following vote Mayor of the City of Grand Terrace and the City Council thereof ATTEST Interim City Clerk of the City of Grand Terrace I DEBORA THOMSEN, INTERIM CITY CLERK of the City of Grand Terrace, California, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 24th day of June, 2014, by the following vote AYES NOES ABSENT ABSTAIN Debora Thomsen, Interim City Clerk w c d APPROVED AS TO FORM E o a City Attorney Packet Pg 155 8Cb EXHIBIT A CITY OF GRAND TERRACE APPROPRIATIONS (GANN) LIMIT CALCULATION FISCAL YEAR 2014-15 APPROPRIATIONS SUBJECT TO THE LIMIT FY 2014-15 Total Revenue* Less Non -Proceeds of Tax A) Total Appropriations Subject to the Limit APPROPRIATIONS LIMIT B) FY 2013-14 Appropriations Limit C) Change Factor** Cost of Living Adjustment Population Adjustment Change Factor (0 9977 x 1 0078) D) Increase (decrease) in Appropriations Limit E) FY 2014-15 Appropriations Limit (B x C) REMAINING APPROPRIATIONS CAPACITY (E-A) Remaining Capacity as Percent of the FY 2014-15 Appropriations Limit % Increase Factor -0 23 09977 078 1 0078 1 0055 $ 6,524,250 3,659,619 $ 2,864,631 11,337,610 $ 62,357 $ 11,399,967 $ 8,535,336 *Revenues are based on FY 2014-15 Proposed Budget (all City funds excluding Successor Agency) ** State Department of Finance Percent of Change in California Per Capita Income Percent of Change in City of Grand Terrace Population 74 87% Q Packet Pg 156 8Cb REVENUE SOURCE TAXES Property Tax (1) Sales Tax (2) Business License Tax FEES Franchise Fees Building Fees Planning Fees Other Permits/Fees Residual Receipts Agreement Intergovernmental Use of Property/Other Child Care Fees Waste Water Disposal Fees Gas Tax/Highway User Fees Measure "I" Transportation SLESF (AB 3229 COPS) CDBG Other OPERATING BUDGET SUBTOTAL % of Total Interest Allocation (3) CAPITAL PROJECT FUNDING Gas Tax/Measure "I"/Transfers State Grants Bond Proceeds CAPITAL PROJECT SUBTOTAL TOTAL EXHIBIT B CITY OF GRAND TERRACE APPROPRIATIONS (GANN) LIMIT PROCEEDS OF TAX CALCULATION FISCAL YEAR 2014-15 BUDGETED BUDGETED PROCEEDS NON -PROCEEDS TOTAL OFTAX OFTAX REVENUE $ 1,730,570 $ 1,730,570 1,047,000 1,047,000 81,700 81,700 $ 480,000 480,000 106,000 106,000 37,900 37,900 247,100 247,100 35,000 35,000 315,000 315,000 1,207,650 1,207,650 324,400 324,400 170,000 170,000 100,000 100,000 49,530 49,530 468,400 468,400 $ 2,859,270 $ 3,540,980 $ 6,400,250 44 67% 55 33% 100 00% 5,361 6,639 12,000 112,000 112,000 $ - $ 112,000 $ 112,000 $ 2,864,631 $ 3,659,619 $ 6,524,250 Revenues are based on FY 2014-15 Proposed Budget (all City funds excluding Successor Agency) Notes (1) Includes Property Tax In -Lieu of Vehicle License Fees & RPTTF Residual Receipts (2) Includes Property Tax In -Lieu of Sales Tax (3) Based on percentage of Tax/Non-Tax Proceeds a T 0 N `m m } Ta fA U. L r E J w c 0 w L a 0 a c- Q Packet Pg 157 8Cb �tNT CIA Q- A-' EXHIBIT C Z DEPARTMENT OF !" N AN G E XOMUND Q, ,BROWN ARC - GOVERNOR �NrnRM STATE CAPITOt7 Room 1 1 45 B^0"MEMTG CAN 95H1 4-499B 4 www Car ew.00v OFFICE OF THE ORRECTOR May 2014 Dear Fiscal Officer Subject: Price and Population Information Appropriations Limit The California Revenue and Taxation Code, section ,2227, mandates the`Department of Finance Finance to transmit an estimdte of the pbrcentaoe chap ' a in o ulatiorr to�local govemni6rits Each,local junsdiction must use their percentage',change in population factor for ;January 1, 2014, inconturictidn with a change In4the cost of living, or puce factor; tv calculate their appropriations limit for fiscal year 2014-15 Attachment A provides the change in California's per capita personal income and an example for utilizing the price factor and Population percentagePchange factor to calculate the 2014-151,appropriations limit Attachment B provides city and tunincorporated county population percentage change Attachment C provides population percentage change for counties and their sui�i�imed Incorporated areas. The population percentage ,c_hange da- ezciudes federal and state institutionalized populations and military` populatjons'- Population Percent Change for Special Dl�tricts Some special districts must establish an annual appropnabons `limd Consult the Revenue and Taxation Code section 2228-for further mformabon regarding the appropriations limit Articlekill B, section 9(C), of the State'Constitution exempts certain special distncts from the appropriations limit calculation mandate The Code and the Califaffiia Constitution can be' accessed at th& following we6ife http l/leginfo legislature ca aov/faceslcodes xhfrnl Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit Any questions special districts have on this issue should be, referred to their respective county ftr�clanfication, or to their legal representabori for tolthe law Itself, 'No state agency reviews the local appropriations limits Population Certification The population certification program applies only to cities and counties. Revenue and Taxation Code section 11006 6 mandates Finance to automatically certify any population esbmd4that exceeds the current certified populaboh with -the State Controller's Office Finance will certify the higher estimate to the'State Controller by June 1, 2014 Please Note Prior year's city population estimates maybe revised If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086 MICHAEL COHEN Director By KEELY M BOSLER Chief Deputy Director Attachment 4 0 N L cc d H a L E J N C 0 0 Q. 0 a a Q M C 0 N c 0 .r �v v w E J c d E M a Packet Pg 158 8Cb May 2014 Attachment A A Pace Factor Article XI11 B specifies that local jurisdictions selectitheir cost of living factor to compute their appropriation limit by a vote ofbtheir goveming,body The cost of living factor provided here is per capda persona( income, , If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal'year 2014-15 appropnaton limit is Pr:Capda Person 1`Income Fiscafl!ear Pe�rcentage'chaige�� ,lam �� y( oZver pnor ,ear 20,1415 Q r B Foilowing,is an example using sampte population change and,the.change in California per capita personal income as growth`faetors in compubngua 2014-15 appropriation limit 201415• Per Capita Cost of Living Change = -0 23 percent Population Change = 0 95 percent Per Capita Cost of Living converted to a ratio Population converted to a ratio Calculation of factor for FY 2014-15 -0 23 + 100 = 0 9977 100 0 95 + 100 =1 0095 100 ` 0 9977 x 1 U095 =1 0072 Packet Pg 159 "8Cb Fiscal Year 2014-15 Attachment B Annual Percent Change m,Popttlation Mmus,Exclusiohs` January 1, 2013 to January '1, 2014 and Total Popuiatior%Jaiiiiary 1, 2614 'Total County Percent Changs - PoauMVnn Mmus=Faceliistons -- Pau on city 20134014 1443 1.1-1,4, 1.1.'2014 San Bernardino Adelanto Z06 31,112 31,814 32,511 Apple Valley 083 70173 10,755 70,755 Barstow 073 22,687 22,853 23,292 Big Bear Lake 0'57 092 5,121 5,121 Chino 271 73,002 74,978 81 747 Chino Hills 651 75,747 76,131 76,131 Cotton 057 52,758 53 057 53,057 Fontana Gr,Terr "ce 098 Q5012,224 200 221 , �{81,057 _2021,77 2285 202477a 12;285 Hesperia 049 - 91;506 91 05 6 Highland 058 53,724 54,033 54,033 Loma Linda 0 96 23,330 23,654 23 614 Montclair 054 37,172 27,31,4 37,374 Needles 031 4,893 4,908 4,908 Ontario 0'69 166241 167.382 167,382 Rancho Cucamonga 1lt0 170,497 172,299 172r299 Redlands 046 69"560 59,882� S9,882 Rialto 063 100 896 101;429 101,429 SanBemardino 041 210,283 211,151 212,721 TwentyninePalms 078 17,262 17,396 26,676 Upland 070 74,628 75147 75147 Yctonniile 067 114;865 115,630 120,590 Yucaipa 057 52,354 62 654 52 654 Yucca Valley 048 20,952 21,063 21,053 Unincorporated 069 286,233 288,201 297,425 CauniyTota1,,953 2V052 770 2 09. 'Exclusions include residents on federal mifitaty installations and group quartets testdeats In state mental instiltlilons, slate and federal correctional Institutions and veteran homes Picket 'Pg 160