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01/13/2015COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313 'Darcy McNaboe, Mayor Sylvia Robles, Mayor Pro Tern Jackie Mitchell, Council Member Doug Wilson, Council Member 5 Kenneth J Henderson, Interim City Manager Richard L Adams, City Attorney Pat Jacquez-Nares, City Clerk Cynthia A Fortune, Finance Director Sandra Molina, Community Development Director t The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6 00 p m Council Chambers CITY OF GRAND TERRACE CITY COUNCIL AGENDA a JANUARY 13, 2015 Regular Meeting Grand Terrace Civic Center a 22795 Barton Road 600PM The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www cityofgrandterrace org <http //www cityofgrandterrace orq> CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community i Redevelopment Agency Invocation A B Pledge of Allegiance ROLL CALL Attendee Name" ' Present ' '1 Absents , k "Late Arrived Mayor Darcy McNaboe ❑ ❑ ❑ ❑ Mayor Pro Tern Sylvia Robles ❑ ❑ ❑ ❑ Council Member Jackie Mitchell ❑ ❑ ❑ ❑ Council Member Doug Wilson ❑ ❑ ❑ ❑ SPECIAL PRESENTATIONS - NONE CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the City Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion City of Grand Terrace Page 1 Agenda Grand Terrace City Council January 13, 2015 D CITY COUNCIL COMMUNICATIONS Council Member Doug Wilson Council Member Jackie Mitchell Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe 11 IlL3S[02;T4lN II[C&25`► [a] 1,114 F UNFINISHED BUSINESS 8 Mayor's Appointments to Boards, Commissions, and Committees RECOMMENDATION Approve delegate and alternate appointments to the various boards, commissions, and committees DEPARTMENT CITY CLERK 9 City Council Procedures RECOMMENDATION Adopt the proposed 2030 Vision -Compliant City Council Procedures DEPARTMENT CITY CLERK 10 City Council Appointment to Fill Council Vacancy RECOMMENDATION Interview applicants for the vacant City Council seat and consider selection of an individual to fill the vacancy DEPARTMENT CITY CLERK G NEW BUSINESS 11 Mayor's Appointments to the Oversight Board RECOMMENDATION RESOLUTION NO 2015- , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTIONS 2012-47 AND 2014-59 RATIFYING AND APPROVING THE APPOINTMENTS BY THE MAYOR OF THE CITY OF GRAND TERRACE OF TWO MEMBERS TO THE OVERSIGHT City of Grand Terrace page 3 Agenda Grand Terrace City Council January 13, 2015 { 16 Annual Financial Report for the Year Ended June 30, 2014 RECOMMENDATION Receive and file the Annual Financial Report and related documents for the year ended June 30, 2014 DEPARTMENT FINANCE 17 City of Grand Terrace 2030 Vision Accomplishments (2014) RECOMMENDATION Receive And File Report On 2030 Vision Accomplishments for the Year 2014 DEPARTMENT CITY MANAGER H CITY MANAGER COMMUNICATIONS CLOSED SESSION — NONE ADJOURN In memory of Alba DeBenedet, long-time resident and principal developer of Grand Terrace, and, Richard Williamson of Riverside who passed as a result of a fatal shooting at the Cal Skate facility in Grand Terrace The Next Regular City Council Meeting will be held on Tuesday, January 27, 2015 at 600pm Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting City of Grand Terrace Page 5 a�z3srr�a:,�� CITY OF GRAND TERRACE CITY COUNCIL MINUTES • NOVEMBER 25, 2014 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Mayor Stanckiewitz called the meeting to order at 6 04 p m Invocation was provided by Pastor Trevin Osbourn from Azure Hills Seventh-Day Adventist Church Pledge of Allegiance was led by Captain Steve Dorsey from San Bernardino County Sheriff's Department Attendee NameTitlet.', s"Status ' -Arrived Walt Stanckiewitz Mayor Present Darcy McNaboe Council Member Present Jackie Mitchell Council Member Present, Sylvia Robles Council Member Present Kenneth J Henderson Interim City Manager Present Emily Wong `" Interim Assistant City Manager Present Richard Adams City Attornev Present Pat Jac uez-Nares City Clerk Present Sandra Molina Community Development Director Present Cynthia Fortune Finance Director Present Steve Elam Pro ect Manager, Finance Department Present Linda Phillips Director of Child Care Services Present Steve Dorsey Captain Present SPECIAL PRESENTATIONS Certificate of Recognition - Heroic Life Saving Measures Mayor Stanckiewitz, Council Members McNaboe, Mitchell, and Robles, along with Assembly Member Cheryl Brown's Field Representative, Jon Gaede and San Bernardino County Fire, Battalion Chief Steve Lasiter presented Certificates of Recognition for Heroic Life Saving Measures to Sonia Santander and Todd Visintainer from Grand Terrace Middle School and Jeffery Herrera and Captain Ed Noble from Fire Station 23A CONSENT CALENDAR All Consent Calendar Items along with the minutes as amended City of Grand Terrace Page 1 Y £ Packet' ' ,6 Minutes 4 Grand Terrace City Council November 25, 2014 importance of this goal, and the City Council's commitment to it, cannot be overstated The development and implementation of an effective economic development program requires appropriate expertise at the staff level and consistent, sustained political support at the City Council level Even though a structurally - balanced budget was devised and adopted for FY 2014/2015, our Five -Year Financial Analysis clearly shows the fiscal challenges awaiting the City in all of the remaining fiscal years covered by the Analysis, including FY 2015/2016 When this assessment is taken in combination with the time and long-term effort required to develop and implement a successful economic development program, the remaining years covered by the Five -Year Financial Analysis become even more challenging As such, everything we do as a City must be viewed within the context of whether or not the contemplated activity gets the City closer to realizing Goal #1, "Ensure Our Fiscal Viability", or further away Not many things in life are truly black or white when making choices, but that is the approach staff recommends the City Council take when, inevitably, initiatives will be presented to Council that, if approved, will detract from the effort of accomplishing goals numbered 1 and 3, respectively From experience, if there is any doubt whatsoever in whether or not a contemplated activity will actually result in the City getting closer to accomplishing Goal #1 "Ensure Our Fiscal Viability", it must be viewed, in the opinion of staff, as detracting from the required effort rather than enhancing such efforts as initiative proponents will, undoubtedly, claim This will require uncommon and sustained discipline over an extended period of time, and by multiple City Councils and staff members as inevitable turnover at elected and appointed levels occur over time The year 2030 is but 15-years away The 2030 Vision has been broken into three (3) five-year segments (2014-2020, 2021-2025, and, 2026-2030) to aid in its effective implementation and in recognition that the first segment will be the most difficult to successfully implement If the City and the community at -large can rise to the challenge of successfully implementing the 2014-2020 Strategic Plan, effectively implementing the two remaining five-year segments will be made significantly easier as a result Mayor Stanckiewitz wished everyone a Happy Thanksgiving Day PUBLIC HEARINGS None UNFINISHED BUSINESS Proposed City of Grand Terrace Logo Interim Assistant City Manager Wong presented the staff report for this item Council Member Mitchell stated that the Council was also looking at three logos that Kasy Carlsen submitted The Mayor requested that each Council Member indicate which logos they preferred A City Council and staff discussion ensued on the logos By Council consensus, City logo G was approved with modifications to the mountains (rounding the mountains) ADOPT THE PROPOSED LOGO AS THE OFFICIAL CITY OF GRAND TERRACE LOGO TO BE USED TO BRAND THE CITY City of Grand Terrace Page 3 Packet Pg 8 a .5 IS v SGm +ss Minutes Grand Terrace City Council November 25, 2014 2 DIRECT STAFF TO BRING FORWARD A REPORT DURING MID -YEAR BUDGET REVIEW THAT ANALYZES THE FISCAL IMPACT OF IMPLEMENTING A CLASSIFICATION AND COMPENSATION PLAN BASED UPON THE RECOMMENDATIONS IN THE STUDY; AND, 3 DIRECT STAFF TO DEVELOP AN EQUITY ADJUSTMENT IMPLEMENTATION STRATEGY FOR CONSIDERATION BY COUNCIL WITH THE ADOPTION OF A NEW CLASSIFICATION AND COMPENSATION PLAN RESULT APPROVED [UNANIMOUS] F 'F MOVER Jackie Mitchell, Council Member SECONDER Darcy McNaboe,.`Council Members AYES r Walt Stanckiewitz, Darcy McNaboe, Jackie Mitchell, Sylvia Robles ; 6 Amended Long Range Property Management Plan Community Director Molina presented the staff report for this item 7 ADOPT RESOLUTION NO 2014 - _, A RESOLUTION OF THE SUCCESSOR AGENCY FOR THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE AMENDING THE LONG RANGE PROPERTY MANAGEMENT PLAN RESULT , APPROVED [UNANIMOUS] rv, MOVER Darcy McNaboe, Council Members SECONDER Sylvia Robles, Council Member AYES Walt Stanckiewitz,` Darcy McNaboe, Jackie Mitchell, Sylvia Robles Personnel Rules, Regulations and Policies Interim Assistant City Manager Wong introduced Oliver Yee from the law firm of Liebert Cassidy, Whitmore Mr Yee presented the staff report for this item Council Member McNaboe requested clarification on several items of these rules and regulations, including who was the Personnel Officer, which positions would require examinations, drug and alcohol testing, direct appointment positions, consistency within the documents definitions, overtime pay with the 9/80 schedule, and the repercussions to a staff member that does not work overtime as directed by their supervisor Mr Yee stated that these regulations were made to provide the staff flexibility to administer them He explained the 9/80 40 hour work week as it pertained to the overtime pay Interim City Manager stated that the City Council direct appointments were the City Manager and City Attorney Council Member Robles stated that these personnel policies were very beneficial to the City ADOPT RESOLUTION NO 2014 - _, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, ADOPTING PERSONNEL RULES, REGULATIONS AND POLICIES PURSUANT TO CHAPTER 2 24 OF THE GRAND TERRACE MUNICIPAL CODE City of Grand Terrace Page 5 Packetp" 10 0 Minutes Grand Terrace City Council November 25, 2014 RESULT APPROVED [UNANIMOUS] MOVER- Darcy McNaboe,'Council Member SECONDER Sylvia Robles, Council Member A M AYES Walt Stanckiewitz, Darcy McNaboe, Jackie Mitchell, Sylvia Robles CITY MANAGER COMMUNICATIONS Interim City Manager Henderson thanked the City Council for tonight's and past actions and thanked staff for all their hard work He also wished everyone a Happy Thanksgiving Day CLOSED SESSION Mayor Stanckiewitz recessed the City Council into Closed Session at 8 01 p m to consider the following 10 Public Employee Appointment, pursuant to Government Code section 54957(b)(1) Title Interim City Manager RECONVENE TO OPEN SESSION Mayor Stanckiewitz reconvened the City Council Meeting at 8 22 p m He reported that direction was given to the City Attorney to generate a list of Interim City Manager applicants for the Council to interview ADJOURN Mayor Stanckiewitz adjourned the City Council Meeting at 8 23 p m The Next Regular City Council Meeting will be held on Tuesday, December 9, 2014 at 6 00 p m 2 Mayor of the City of Grand Terrace City Clerk of the City of Grand Terrace City of Grand Terrace J Page 7 Packet 0g=12 o CITY OF GRAND TERRACE CITY COUNCIL MINUTES • DECEMBER 9, 2014 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center a 22795 Barton Road CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Mayor Stanckiewitz called the meeting to order at 6 00 p m First Invocation was given by Pastor Andy McRae of Azure Hills Seventh-Day Adventist Church Pledge of Allegiance was led by Mayor Stanckiewitz Attendee Name =:T�tle Walt Stanckiewitz ? , Mayor 'Status Present ';Arrived Darcy McNaboe Council Member Present Jackie Mitchell Council Member Present Sylvia Robles Council Member Present Doug Wilson k Council Member Present Kenneth J Henderson Interim City Manager Present Emily Wong Interim Assistant City Manager Present Richard Adams City Attorney Present Pat Jacquez-Nares City Clerk Present Sandra Molina Community Development Director Present Cynthia Fortune Finance Director Present Steve Elam Project Manager, Finance Department Present Linda Phillips Director of Child Care Services Present Steve Dorsey Captain Present ELECTION RESULTS AND INSTALLATION OF OFFICERS City Clerk Jacquez-Nares provided the staff report for this item 1 Declaration of Results for the November 4, 2014 Municipal Election ADOPT RESOLUTION NO 14-071, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON NOVEMBER 4, 2014, DECLARING THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW City of Grand Terrace Page 1 a Packet�l?g`13° Ma a3` Minutes Grand Terrace City Council December 9, 2014 INSTALLATION OF OFFICERS AND OATHS OF OFFICE PRESENTATION OF THE OATHS OF OFFICE TO ELECTED OFFICIALS City Clerk Jacquez-Nares asked Interim City Manager Henderson and Council Member - Elect Doug Wilson to step to the front of the dais for the presentation of the Oath of Office Interim City Manager Henderson presented the Oath of Office to Council Member -Elect Doug Wilson Council Member Doug Wilson affirmed his Oath of Office V c City Clerk Jacquez-Nares asked Gurpal "Geno" Bawa and Mayor -Elect Darcy McNaboe to to step to the front of the dais for the presentation of the Oath of Office 0 c m Gurpal "Geno" Bawa presented the Oath of Office to Mayor -Elect Darcy McNaboe c V Mayor McNaboe affirmed her Oath of Office 2 City Clerk Jacquez-Nares introduced Council Member Doug Wilson and Mayor Darcy McNaboe City Clerk Jacquez-Nares presented Mayor Darcy McNaboe with her gavel to use as the presiding officer at City Council Meetings Interim City Manager Henderson asked Denise Bossard and Sandra Molina to present Roses from the staff of the City of Grand Terrace and a floral arrangement from Rita and Bob Thorton, to Mayor McNaboe He also introduced Richard Medina to present Council Member Wilson with a palm plant from the staff of the City of Grand Terrace 4) c Mr Bawa presented Mayor McNaboe with an eagle statuette d INCOMING REMARKS BY COUNCIL MEMBER WILSON AND MAYOR MCNABOE a N d r.+ Council Member Wilson stated that he would serve to the best of his ability and help the City stay strong Mayor McNaboe thanked Mayor Stanckiewitz for his service She appreciates the trust that has been instilled in her as Mayor Mayor McNaboe thanked her husband Jim McNaboe for all of his support She also thanked everyone that helped her in the past and during her campaign She is looking forward to working with the Council and welcomed Council Member Wilson Second invocation was given by Father Soney Sebastian of Christ the Redeemer Catholic Church City of Grand Terrace Page 3 Packet 0g 15 y 3' Minutes Grand Terrace City Council December 9, 2014 Interim City Manager Henderson provided the process on the dissolution of the Redevelopment Agency and its obligations He announced he had a meeting in Sacramento on Thursday on this subject Mayor Darcy McNaboe Mayor McNaboe welcomed Council Member Wilson She thanked staff for the work done at tonight's meeting She also wished everyone a happy holiday season PUBLIC HEARINGS None UNFINISHED BUSINESS None NEW BUSINESS 2 Council Selection of Alternative to Fill City Council Vacancy Interim City Manager Henderson provided the staff report for this item Council Member Wilson supports the acceptance of applications and the interview process Jeffrey McConnell, resident, supports the application process Council Member Mitchell supports the second highest vote getter in the 2014 Election Council Member Robles stated that she supports any position that the Council collectively chooses She also suggested that the Council provide procedures for this type of appointment for future use Mayor McNaboe would like to have a special election but it is not financially viable at this time Therefore, she supports the application and interview process A Council discussion ensued as to the justification to their positions on what type of procedure to use to fill the vacancy THE CITY COUNCIL SELECTED THE APPLICATION AND INTERVIEW METHOD FOR FILLING THE VACANCY FROM THE ALTERNATIVES PROVIDED, AND, DIRECTED STAFF TO TAKE THE NECESSARY STEPS TO IMPLEMENT THE SELECTED ALTERNATIVE TO FILL THE VACANCY RESULT APPROVED [UNANIMOUS] MOVER Sylvia Robles, Council Member r City of Grand Terrace Page 5 Packet Pg 17 Minutes ADJOURN Grand Terrace City Council December 9, 2014 Mayor McNaboe adjourned the City Council Regular meeting at 8 23 p m The Next Regular City Council Meeting will be held on Tuesday, January 13, 2015 at 600pm The City Council will have a special meeting on Thursday, December 11, 2014 on the Second Floor City Manager Administrative Conference Room at 12 00 p m Mayor of the City of Grand Terrace City Clerk of the City of Grand Terrace City of Grand Terrace Page 7 Packe0 419' '4 *o CITY OF GRAND TERRACE CITY COUNCIL MINUTES • DECEMBER 9, 2014 Council Chambers Special Meeting 5 59 PM Grand Terrace Civic Center • 22795 Barton Road CALL TO ORDER Mayor Stanckiewitz called the meeting to order at 6 00 p m Pledge of Allegiance was led by mayor Stanckiewitz Attendee Name ° Title Status Arrived Walt Stanckiewitz Mayor Present Darcy McNaboe Council Member Present Jackie Mitchell Council Member Present Sylvia Robles Council Member Present Doug Wilson Council Member Present Kenneth J Henderson Interim CiV Manager Present Emily Wong Interim Assistant City Manager Present Richard Adams City Attorney Present Pat Jac uez-Nares City Clerk Present Sandra Molina Community Development Director Present Cynthia Fortune Finance Director Present Steve Elam Project Manager, Finance Department Present Linda Phillips Director of Child Care Services Present Steve Dorsey Captain Present RECESS THE CITY COUNCIL MEETING Mayor Stanckiewitz recessed the City Council Special Meeting at 6 30 p m and relinquished the gavel to City Clerk Jacquez-Nares RECONVENE CITY COUNCIL AND SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY City Clerk Jacquez-Nares reconvened the City Council Special Meeting at 6 46 p m A PUBLIC COMMENT None City of Grand Terrace Page 1 Packe0gry20h A B �e CITY OF GRAND TERRACE CITY COUNCIL MINUTES • DECEMBER 11, 2014 City Manager's Conference Room Special Meeting 12 00 PM 22795 Barton Rd • Second Floor CALL TO ORDER Mayor McNaboe called the meeting to order at 12 00 p m Pledge of Allegiance was led by Mayor McNaboe Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Jackie Mitchell Council Member Present 12 15 PM Sylvia Robles Council Member Present Doug Wilson Council Member Present Richard Adams City Attorney Present Pat Jac uez-Nares City Clerk Present PUBLIC COMMENT, None CLOSED SESSION Mayor McNaboe recessed the City Council at 12 05 p m to discuss the following 1 Public Employee Appointment, pursuant to Government Code section 54957(b)(1) Title Interim City Manager C RECONVENE TO OPEN SESSION Mayor McNaboe reconvened the City Council meeting at 3 49 p m She reported that direction was given to the City Attorney, that an Ad Hoc Committee had been formed with Council Member Wilson and Mayor McNaboe to further review the Interim City Manager applicants, and that there was no further reportable action taken ADJOURN Mayor McNaboe adjourned the City Council meeting at 3 50 p m City of Grand Terrace Page 1 Packet Pg 22 Cl M c m U c fA 0 U 2 IL 0 0 N T- 'qt O N m C 0 U! G1 w 7 m c a am U 0 Q 0 d r 7 c z AGENDA REPORT MEETING DATE January 13, 2015 Council & Successor Agency Item TITLE Approval of Check Register No 11302014 PRESENTED BY Cynthia Fortune, Finance Director RECOMMENDATION Approve Check Register No 11302014, as submitted, which includes the Check Register Account Index for Fiscal Year 2014-15 2030 VISION STATEMENT This staff report supports Goal #1, "Ensuring Our Fiscal Viability", through the continuous monitoring of expenditure budgets, allocations and operational costs BACKGROUND The check register, for the period ending November 30, 2014, has been prepared in accordance with Government Code §37202 and is hereby submitted for the City �} Council's approval The check register lists all vendor payments for the preceding month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment Check Register No 11302014 lists all payments made to vendors during the month of November The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and CRA Successor Agency Expenditure account number formats are XX-XXX-XXX [Fund - Department -Account] Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact A total of $187,003 65 in accounts payable checks were issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached check register Payments larger than $10,000 Check No Payee Description Amount 70954 Public Employees' June Plan Contributions 10,196 18 Retirement 71005 Wdldan Financial Oct Finance Dept Services 27,716 00 s Packet Pg 24 City of Grand Terrace Check Register Index No Fund Name 09 CHILD CARE FUND 10 GENERALFUND 11 STREET FUND 12 STORM DRAIN FUND 13 PARK FUND 14 AB 3229 COPS FUND 15 AIR QUALITY IMPROVEMENT FUND 16 GAS TAX FUND 17 TRAFFIC SAFETY FUND/ TDA FUND 19 FACILITIES DEVELOPMENT FUND 20 MEASUREIFUND 21 WASTE WATER DISPOSAL FUND 22 COMMUNITY DEV BLOCK GRANT 26 LSCPG/ LGHTG ASSESSMENT DIST 44 BIKE LANE CAPITAL FUND 46 STREET IMPROVEMENT PROJECTS 47 BARTON RD BRIDGE PROJECT 48 CAPITAL PROJECTS FUND 32 CRA-CAPITAL PROJECTS FUND 33 CRA-DEBT SERVICE FUND 34 CRA-LOW & MOD HOUSING Dept No Department Name/Cost Center 110 CITY COUNCIL 120 CITY MANAGER 125 CITY CLERK 140 ,y FINANCE 160 CITY ATTORNEY 172 BUILDING & SAFETY 175 PUBLIC WORKS 180 COMMUNITY EVENTS 185 RENTAL INSPECTION PROGRAM 187 ENFORCEMENT PROGRAM 190 GENERAL GOVERNMENT (NON-DEPT) 195 FACILITIES MAINTENANCE 370 COMMUNITY & ECONOMIC DEV 380 MGT INFORMATION SYSTEMS 410 LAW ENFORCEMENT 430 RECREATION SERVICES 440 CHILD CARE , 450 PARKS MAINTENANCE 510 STREET & SIGNAL LIGHTING 600 WEST SIDE PARK 601 TRACT 14471 PICO & ORIOLE 602 FORREST CITY PHASE II 631 STORM DRAIN MAINTENANCE 801 PLANNING COMMISSION 802 CRIME PREVENTION UNIT 804 HISTORICAL & CULTURAL COMM 805 SENIOR CITIZENS PROGRAM 807 PARKS & REC COMMITTEE 808 EMERGENCY OPERATIONS PROG ,cct No General Account Numbers 110 SALARIES/WAGES 139 EMPLOYEES' BENEFIT PLAN 140 RETIREMENT 142 HEALTH/LIFE INSURANCE 143 WORKERS' COMPENSATION 138/141 MEDICARE / SUI 210 OFFICE EXPENSE 218-219 NON -CAPITAL FURN/SMALL TOOLS 220 SPECIAL DEPARTMENTAL EXP 230 ADVERTISING 235 COMMUNICATIONS 238-239 UTILITIES 240-242 RENTS & LEASES 245-246 MAINT BLDG GRNDS EQUIPMNT 250-251 PROFESSIONAL SERVICES 255-256 CONTRACTUAL SERVICES 260 INSURANCE & SURETY BONDS 265 MEMBERSHIPS & DUES 268 TRAINING 270 TRAVEL/CONFERENCES/MTGS 272 FUEL & VEHICLE MAINTENANCE 570 WASTEWATER TREATMENT 33-300 DEBT SERVICE 7XX FACILITIES IMPRV (NO CIP) 700 COMPUTER -RELATED 701 VEHICLES & EQUIPMENT Attachment A - Check Register Account Index (1625 Approval of Check Register No 11302014) L CITY OF GRAND TERRACE Check History Listing November 1 2014 - November 30 2014 Check # Date Vendor Invoice Invoice Description Invoice Amount Check Date Paid Total 70954 11/05/2014 005702 PUBLIC EMPLOYEES' RETIREMENT PR END 06/06/2014 CONTRIBUTIONS FOR PR END 06/06/2014 06/12/2014 B 10-022-62-00 10 196 18 10 196 18 10 196 18 70955 11/05/2014 010565 QUICK LANE Q83934 2007 FORD F150 MAINT SERVICE 09/11/2014 E 10-175-272-000-000 1 219 84 1 219 84 1 219 84 70956 11/05/2014 011175 SYLVIA ROBLES OCT 2014 SR OCT HEALTH INSURANCE REIM-ROBLES 10/31/2014 E 10-110-142-000-000 39550 39550 39550 70957 11/05/2014 011277 SANTA FE BUILDING MAINTENANCE 13314 OCT C CARE JANITORIAL SERVICES 10/31/2014 E 09-440-244-000-000 98750 98750 98750 70958 11/05/2014 006720 SO CA EDISON COMPANY OCT 2014 EDISON OCT ENERGY USAGE 10/31/2014 E 09-440-238-000-000 1 011 94 E 10-172-238-000-000 9247 E 10-175-238-000-000 9247 E 10-190-238-000-000 4 166 21 E 10-450-238-000-000 1 257 31 E 10-805-238-000-000 99026 E 16-510-238-000-000 57052 8 181 18 8 181 18 M 70959 11/05/2014 011071 WALT STANCKIEWITZ NOV2014WS NOV HEALTH INS REIM-STANCKIEWITZ 10/29/2014 d E 10-110-142-000-000 39550 cv .. 39550 39550 N tS CD Attachment B - Check Register 11302014 (1625 Approval of Check Register No 11302014) I CITY OF GRAND TERRACE Check History Listing November 1 2014 - November 30 2014 Check # Date Vendor Invoice Invoice Description Invoice Amount Check Date Paid Total 70965 11/12/2014 001213 AT & T OCT/NOV 2014 ATT 2 OCT/NOV PHONE & INTERNET SRVCS 11/07/2014 E 09-440-235-000-000 68021 E 10-190-235-000-000 63075 E 10-450-235-000-000 7667 E 10-805-235-000-000 22272 E 10-808-235-000-000 14434 1 754 69 1 754 69 70966 11/12/2014 001705 CA STATE DEPT OF JUSTICE 064590 OCT 2014 FINGERPRINTING 11/05/2014 E 10-190-226-000-000 3200 3200 3200 70967 11/12/2014 011341 CITY OF LOMA LINDA 2224 INFORMATION SYSTEMS DEC MONTHLY S 11/06/2014 E 10-380-250-000-000 2 400 00 2 400 00 2 400 00 70968 11/12/2014 011061 EZ SUNNYDAY LANDSCAPE 6594 OCT C CARE LAWN SERVICES 10/21/2014 E 09-440-245-000-000 10000 10000 10000 70969 11/12/2014 002710 FOX OCCUPATIONAL MEDICAL CT 68679-55210 OCT PRE -EMPLOYMENT PHYSICALS 11/03/2014 E 10-190-224-000-000 11000 11000 11000 70970 11/12/2014 003171 HINDERLITER de LLAMAS & ASSOC AUG2014 AUG CONSULTANT SRVCS 11/06/2014 E 10-190-250-000-000 4 860 00 m 4 860 00 4 860 00 <D o) w Cr 0 Attachment B - Check Register 11302014 (1625 Approval of Check Register No 11302014) CITY OF GRAND TERRACE Check History Listing November 1 2014 - November 30 2014 Check# Date Vendor Invoice Invoice Description Invoice Amount Check Date Paid Total 70975 11/12/2014 006730 SO CA GAS COMPANY OCT 2014 GAS SEP NATURAL GAS USAGE 11/05/2014 E 09-440-238-000-000 4267 E 10-190-238-000-000 16710 E 10-805-238-000-000 10213 31190 311 90 70976 11/12/2014 011275 SYSCO RIVERSIDE INC 4110406453 C CARE FOOD SUPPLIES 11/04/2014 E 09-440-228-000-000 51048 51048 4102806447 C CARE FOOD SUPPLIES 10/28/2014 E 09-440-228-000-000 48076 48076 99124 70977 11/12/2014 007920 WILLDAN 002-14874 SEP PLAN CHECK & INSPECTION SRVCS 10/06/2014 E 10-172-250-000-000 5 035 00 5 035 00 002-14875 SEP BLDG OFFICIAL & BLDG TECH SERVIC 10/06/2014 E 10-172-250-100-000 3 547 50 3 547 50 8 582 50 70978 11/12/2014 007938 WIRZ & COMPANY 78847 VISION PLAN POSTER FOR C CARE 10/31/2014 E 10-120-230-000-000 15228 15228 15228 70979 11/19/2014 010019 5 POINT AUTO SERVICE 21066 2007 FORD F-150 BRAKE SERVICE 10/25/2014 E 10-175-272-000-000 69144 m 69144 a � 69144 w rr ro Attachment B - Check Register 11302014 (1625 Approval of Check Register No 11302014) 1 Check# Date Vendor 70986 11/19/2014 011031 CINTAS CORPORATION #150 CITY OF GRAND TERRACE Check History Listing November 1 2014 - November 30 2014 Invoice Invoice Description 150377106 C CARE RESTROOM SUPPLIES E 09-440-228-000-000 Invoice Amount Check Date Paid Total 11 /05/2014 15000 15000 15000 70987 11/19/2014 011337 CREATIVE MANAGEMENT SOLUTIONS 11172014 CMS , CLASS & COMP STUDY 11/15/2014 E 10-190-280-000-000 9 750 00 9 750 00 9 750 00 70988 11/19/2014 001950 DATA QUICK B1-2343503 OCT PROPERTY DATA SUBSCRIPTION SR\ 11/03/2014 E 10-172-250-000-000 4350 E 10-370-250-000-000 8700 13050 13050 70989 11/19/2014 002867 GOLDEN PROTECTIVE SERVICES 70990 11/19/2014 010181 GOPHER PATROL 70991 11/19/2014 002910 GRAND TERRACE LIONS CLUB 203126 C CARE RUBBER GLOVES E 09-440-228-000 2000 111576 NOV GOPHER CONTROL SRVS E 10-450-245-000-000 11 /06/2014 8618 8618 8618 11/10/2014 30000 30000 30000 11192014 LIONS GT LIONS CLUB REFUNDABLE DEPOSIT— 11/19/2014 B 23-500-09-00 30000 30000 30000 rn c Attachment B - Check Register 11302014 (1626 Approval of Check Register No 11302014) l CITY OF GRAND TERRACE Check History Listing November 1 2014 - November 30 2014 Check# Date Vendor Invoice Invoice Description 70998 11/19/2014 011277 SANTA FE BUILDING MAINTENANCE 13312 OCT JANITORIAL SERVICES E 10-195-245-000-000 E 10-450-245-000-000 70999 11/19/2014 006730 SO CA GAS COMPANY OCT 2014 CNG FUEL OCT CNG FUEL USAGE E 09-440-272-000-000 E 10-175-272-000-000 E 10-185-272-000-000 71000 11/19/2014 011138 SPARKLETTS 71001 11/19/2014 011275 SYSCO RIVERSIDE INC 9637116 110114 OCT BOTTLED WATER E 09-440-238-000-000 E 10-190-238-000-000 E 10-805-238-000-000 4111006476 C CARE FOOD SUPPLIES E 09-440-228-000-000 Invoice Amount Check Date Paid Total 10/31/2014 11/17/2014 11/01/2014 11/10/2014 50833 45000 95833 95833 260 1300 9851 9670 2780 22301 22301 74558 74558 74558 71002 11/19/2014 007220 UNDERGROUND SERVICE ALERT 1020140294 OCT DIG ALERT TICKETS 11/01/2014 E 16-900-220-000-000 64 50 6450 64 50 Os Cr Attachment B - Check Register 11302014 (1625 Approval of Check Register No 11302014) CITY OF GRAND TERRACE Check History Listing November 1 2014 - November 30 2014 Check # Date Vendor Invoice Invoice Description Invoice Amount Check Date Paid Total 71008 11/25/2014 011195 AMERICAN FIDELITY ASSURANCE CO 1021349A OCT EMP PAID FLEX SPEND/DEP CARE 10/24/2014 B 23-250-10-00 72140 72140 71009 11/25/2014 001206 ARROWHEAD CREDIT UNION OCT/NOV 2014 VISA OCT/NOV VISA CHARGES 11/10/2014 3, E 09-440-220-000-000 FOOD SUPPLIES 8893 E 09-440-223-000-000 FOOD SUPPLIES 11 97 E 09-440-228-000-000 PORTABLE SINK COMPONENT 6995 E 10-110-220-000-000 FOOD SUPPLIES 21 68 E 10-120-210-000-000 OFFICE SUPPLIES 24930 E 10-120-270-000-000 SUPPLIES 1676 E 10-125-210-000-000 COPY CHARGES 665 E 10-140-210-000-000 OFFICE SUPPLIES 5299 E 10-140-250-000-000 APPL FEE FOR 2014-15 BUDGET AWARD 15000 E 10-140-265-000-000 MEMBERSHIP DUES - CSMFO 11000 E 10-175-240-000-000 COMPACTION EQUIPMENT RENTAL 9408 E 10-175-246-000-000 REPLACEMENT HOSE FOR MAINTENANCE VEHICLE 7409 E 10-175-272-000-000 TIRES/BATTERY FOR MAINTENANCE VEHICLE 87719 E 10-195-245-000-000 FACILITIES MAINTENANCE SUPPLIES 20600 E 10-450-245-000-000 PICO PARK MAINTENANCE SUPPLIES 4394 2 073 53 71010 11/25/2014 010693 ARROWHEAD UNITED WAY 10/10/14 & 10/24/14 CONTRIBUTIONS FOR PR ENDS 10/10/14 & 11/24/2014 B 10-022-65-00 3000 3000 11/7/14 & 11/21/14 CONTRIBUTIONS FOR PR ENDS 11/07/14 & 11/25/2014 72140 2 073 53 B 10-022-65-00 3000 3000 6000 71011 11/25/2014 001694 CA DEPARTMENT OF SOCIAL SRVS 0903395 DEPT OF SOCIAL SRVS SANCTION 10/23/2014 T E 09-440-228-000-000 15000 15000 15000 'O tG 015 w rr 00 Attachment B - Check Register 11302014 (1625 Approval of Check Register No 11302014) m 0 m M O Check# Date Vendor 71016 11/25/2014 011310 LANCE SOLL & LUNGHARD LLP 71017 11/25/2014 011350 LIEBERT CASSIDY WHITMORE 71018 11/25/2014 011092 METLIFE-GROUP BENEFITS 71019 11/25/2014 010168 NATIONWIDE STUDIOS INC 71020 11/25/2014 005400 OFFICE DEPOT I CITY OF GRAND TERRACE Check History Listing November 1 2014 - November 30 2014 Invoice Invoice Descrnotion 12742 NOV PROFESSIONAL SRVS E 10-140-250-000-000 E 32-200-250-000-000 Invoice Amount ChecM Date Paid Total 11 /30/2014 13 572 00 3 608 00 17 180 00 17 180 00 1395104 OCT PROFESSIONAL SRVS-PERSONNEL R 10/31/2014 E 10-190-250-000-000 8 477 00 8 477 00 1395103 OCT PROFESSIONAL SRVS-CM CONTRACI 10/31/2014 E 10-190-250-000-000 3 332 00 3 332 00 11 80900 NOV2014 METLIFE NOV EMPLOYEE/DEP DENTAL INSURANCE 11/25/2014 B 10-022-61-00 31250 31250 31250 11192014 NATIONWIDE C CARE CLASSROOM COMPOSITES B 23-200-14-00 728952734001 E 09-440-228-000-000 723739321001 E 10-120-210-000-000 OFFICE SUPPLIES 11/19/2014 7000 7000 (4 20) (4 20) 08/08/2014 1306 1306 7000 886 o� rr Attachment B - Check Register 11302014 (1625 Approval of Check Register No 11302014) InZ l .ii"L•�Z�iL�'� MEETING DATE TITLE PRESENTED BY RECOMMENDATION AGENDA REPORT January 13, 2015 Council Item Monthly Financial Report for October 2014 Cynthia Fortune, Finance Director Receive and file the Monthly Financial Report for the period ending October 31, 2014 2030 VISION STATEMENT This staff report supports City Council the continuous monitoring of revenue approved budget appropriations BACKGROUND Goal #1, "Ensure Our Fiscal Viability", through receipts and expenditure disbursements against The Finance Department has developed a Monthly Financial Report (MFR), which will be submitted to the City Council each month The attached MFR is for the period ending October 31, 2014 The purpose of the MFR is to identify actual revenues received, and expenditures incurred, for the current fiscal year and compare them to the Adopted Budget and fiscal year-to-date (YTD) expected amounts The MFR encompasses the City's two major funds General Fund and Child Care Fund DISCUSSION The Fiscal Year (FY) 2014-15 Adopted Budget amounts are presented in the attached MFR for reference purposes Any adjustments to the Adopted Budget that may occur during the fiscal year will also be reflected in the report The "expected" revenues reflect a multi -year analysis of revenue receipts that have, historically, been received as of this month in the fiscal year The resulting positive or negative variances shown in the MFR are in comparison to these "expected" receipts The timing of expenditures is more evenly distributed during the fiscal year than revenue receipts, however, it is not entirely straight-line in nature For example, some months have three pay periods rather than two Also, debt service payments are only made twice a year Additionally, certain expenditure postings, such as the cost allocation plan, are made quarterly rather than monthly All of these factors are reflected in the YTD "expected" expenditures shown in the MFR As part of the MFR, staff will include explanations of significant variances between YTD actual revenues and expenditures and those that are "expected" at that point in the Y Packet Pg 42 t City of Grand Terrace Monthly Financial Report For the Period Ending October 31, 2014 Attachment Monthly Financial Report ending 10312014 (1668 Monthly Financial Report for October 2014) r GENERAL FUND REVENUE Attachment Monthly Financial Report ending 10312014 (1568 Monthly Financial Report for October 2014) City of Grand Terrace FY 2014-15 General Fund Monthly Financial Report For the Period Ending October 31, 2014 Positive (Negative) October October YTD YTD October YTD Variance Adopted Expected % October YTD % from Revenue Budget Receipts Expected Actuals Actuals YTD Expected Property Tax 1,414,000 r 0 0 0% 3,426 0 2% 3,426 Residual Receipts - RPTTF 306,370 0 0 0% 0 0 0% 0 ' Property Tax (20% Loan Alloc) 0 0 0 0 Franchise Fees 480,000 66,250 13 8% 64,695 13 5% (1,555) Licenses, Fees & Permits 276,200 87,243 31 6% 87,877 31 8% 634 Sales Tax 1,047,000 95,676 91% 98,341 94% 2,665 Intergovernmental Revenue/Grants 35,000 0 0 0% 0 0 0% 0 Charges for Services 81,200 31,827 39 2% 33,474 41 2% 1,647 Fines & Forfeitures 25,000 9,999 40 0% 15,207 60 8% 5,208 Miscellaneous 5,000 2,000 40 0% 8,841 176 8% 6,841 Use of Money & Property 25,000 6,250 250% 6,790 272% 540 Transfers In 0 0 0 0 Residual Receipts - Sr Housing 0 0 0 0 Waste Water Receipts 700,000 400,000 571% 400,000 57 1% 0 4,394,770 699,245 15"9j 718,651 16.4j 19,406 Residual receipts for the July2014 - December 2014 penod were received in June2014 ($210, 000) our auditors have advised that these revenues be recorded in the year actually received (FY2013-14) 'o d a rt to ti Attachment Monthly Financial Report ending 10312014 (1568 Monthly Financial Report for October 2014) 450,000 400,000 350 000 300,000 250,000 200 000 150,000 100,000 50,000 REVENUE - Sales Tax JL AUG 5EP OCT NOV DEC JAN FEB MAR APR MAY JU —#—FY2014 15 —OP—FY2013 14 —d�FY2012 13 f•FY2011 12 Annual Sales Tax Tax Revenues FY2014-15 (as of month end) $98,341 FY2013-14 $884,949 FY2012-13 $971,549 FY2011-12 $963,439 �o m 0 co �. a V O ' � Attachment Monthly Financial Report ending 10312014 (1568 Monthly Financial Report for October 2014) REVENUE - Franchise Fees 180,000 160,000 140,000 120,000 100 000 80,000 60,000 Xl- 40,000 20,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN tFY201415 fFY201314 -d�FY201213 d0-FY201112 --...-+...«.,�...�.�,.....;•+sa:.."-Nam+....»..'�:.q-...,...y�...:..,rv.....�».i-.-«. i tµ...«.._....-..,w....',.®,:.....e�.�....�-..+..ww..,o„..-y-�'�.."�-.-.w-+�+...�«�-.:R 4"__ ......�.®....w..<,. �..... �- .^-z^ __ v � r F i i rt '� '"t`i,•.A +vXNi�"�`•,n ., _' ~ i`'Fti`r.c%� s* r- .' ry t .. t b1-4 Annual Franchise Fees FY2014-15 (as of month end) $64,695 FY2013-14 $474,452 FY2012-13 $478,269 FY2011-12 $478,011 A �D Attachment Monthly Financial Report ending 10312014 (1568 Monthly Financial Report for October 2014) GENERAL FUND EXPENDITURE BY DEPARTMENT Attachment Monthly Financial Report ending 10312014 (1568 Monthly Financial Report for October 2014) h COMMUNITY DEVELOPMENT I Building & Safety II Public Works iii Rental Inspection Program iv Enforcement Program v Facilities Maintenance vi Community Development vii Parks Maintenance viii Storm Drain Maintenance ix National Pollutant Discharge Elimination System (NPDES) x Planning Commission V d A FJ Attachment Monthly Financial Report ending 10312014 (1568 Monthly Financial Report for October 2014) I EXPENDITURE - General Government 140 000 120 000 100 000 i r 80,000 i 60,000 40,000 20,000 L AL ~ � 4 � 1 i JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN i (20,0001 � 3 An nnn' x� --P—FY201415 -4B—FY201314—d—FY201213 -112 General Government Departments City Council, City Manager, City Clerk and City Attorney FY2014-15 (as of month end) $194,363 FY2013-14 $689,463 FY2012-13 $514,314 FY2011-12 $537, 061 T d 0 m Attachment Monthly Financial Report ending 10312014 (1568 Monthly Financial Report for October 2014) EXPENDITURE - Finance 70,000 A A ' l 60 000 r 50,000 / A 40,000 30,000 r F f i 20,000 i 3 10,000 t r 3 f JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN -�,-FY201415-B-FY201314 tFY201213 --M--FY201112 Finance Department FY2014-15 (as of month end) $130,866 FY2013-14 $369,432 FY2012-13 $346,409 FY2011-12 $256,223 Attachment Monthly Financial Report ending 10312014 (1568 Monthly Financial Report for October 2014) r GENERAL FUND EXPENDITURE BY CATEGORY N Attachment Monthly Financial Report ending 10312014 (1568 Monthly Financial Report for October 2014) EXPENDITURE - Salaries 120 000 100 000 80,000 RL 60,000 40,000 41 20,000 (20,000) --*-FY201415 -0-FY201314 tFY201213-F-FY201112 JUL AUG SEPOCT NOV DEC JAN FEB MAR APR MAY JUN Salaries FY2014-15 (as of month end) $210,878 FY2013-14 $697,536 FY2012-13 $659,163 FY2011-12 $791,344 a� A ID �V Attachment Monthly Financial Report ending 10312014 (1568 Monthly Financial Report for October 2014) f EXPENDITURE - Professional/Contractual Services 600,000 a 500,000 i 400,000 i 4 E 300,000 � r 200,000 1 r 000NV a ; 100 V \4 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN �FY201415 -41—FY201314—d—FY201213—0--FY201112 a Professional/Contractual Services FY2014-15 (as of month end) FY2013-14 FY2012-13 FY2011-12 $841,841 $2,438,743 $2,336,411 $2,213,146 V p1 Attachment Monthly Financial Report ending 10312014 (1568 Monthly Financial Report for October 2014) f CHILD CARE FUND REVENUE AND EXPENDITURE Attachment Monthly Financial Report ending 10312014 (1568 Monthly Financial Report for October 2014) 200 000 180 000 160 000 140 000 120,000 100 000 80 000 60 000 40 000 20,000 REVENUES JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN --Q--201415 -0-201314-f-201213 -K)-201112 Child Care Revenues FY2014-15 (as of month end) 354,721 FY2013-14 1,042,502 FY2012-13 1,109, 956 FY2011-12 878,700 Af Y$4 m M, or Attachment Monthly Financial Report ending 10312014 (1568 Monthly Financial Report for October 2014) y ir`�w`„Gey MEETING DATE January 13, 2015 Council Item TITLE Mayor's Appointments to Boards, Commissions, and Committees PRESENTED BY Pat Jacquez-Nares, City Clerk RECOMMENDATION Approve delegate and alternate appointments to the various boards, commissions, and committees 2030 VISION STATEMENT This staff report supports all adopted Goals of the City Council's 2030 Vision and supports all adopted Core Values BACKGROUND The City of Grand Terrace has the opportunity to participate on various boards, commissions, and committees as a member of various municipal organizations and associations Historically, these assignments are reviewed every two years following the r � regular municipal elections date, or as necessary At the December 9, 2014 City Council Meeting, the Mayor and Council Members were appointed to delegate and alternate positions to various boards, commissions, and committees The Council requested this item be placed on the January 13, 2015 for final approval A-6140 I-3L67L1 Staff has provided the agreed upon list of the various boards, commissions, and committees to which the Mayor and Council Members were appointed at the December 9, 2014 Council meeting Staff recommends that the Mayor and City Council approve the delegate and alternate position appointments to the various boards, commissions and committees as depicted in the attachment FISCAL IMPACT None ATTACHMENTS • 2014-2016 Council Appointments Boards, Commissions & Committees (PDF) ,, Packet Pg 7727 COUNCIL LIAISON TO BOARDS, COMMISSIONS, AND COMMITTEES 2014 - 2016 COMMITTEE DELEGATE ALTERNATE MEETING DAY & TIME Omrutrans - Board Member Robles Mitchell 1st Wednesday of Month 8 00 a in 1700 5th St San Bernardino, CA 92411 700-yes Omnitrans - Administration & Finance Committee Robles Mitchell Usually 2nd Thursday After Each Board Meeting- 1700 5th St (Date May Change) 8 00 a in San Bernardino, CA 92411 700-yes California Joint Powers Insurance Authority (CJPIA) McNaboe Robles Annual Meeting July TBD 8081 Moody Street La Palma, CA 90623 League of California Cities McNaboe Robles - Annual Meeting TBD 1400 K Street Sacramento, CA 95814 k Colton Joint Unified School District McNaboe Robles 2nd Wednesday of Each Month 10 00 a in Community Cabinet Joe Baca Middle School J 1212 Valencia Drive 1640 S Lilac Ave Colton, CA 92324 IBloomington, CA 92316 co d Attachment 2014-2016 Council Appointments Boards, Commissions & Committees (Revision 81 (1617 Appointments to Boards, Committees 4 COUNCIL LIAISON TO BOARDS, COMMISSIONS, AND COMMITTEES 2014 - 2016 DELEGATE ALTERNATE 5 0 Mayor Darcy McNaboe Mayor Pro Tem Sylvia Robles 4 4 Council Member Jackie Mitchell 1 5 Council Member Doug Wilson 1 1 i -o m rt :Q F.1 V °1 Attachment 2014-2016 Council Appointments Boards, Commissions & Committees [Revision 8] (1617 Appointments to Boards, Committees 4 F t MEETING DATE TITLE PRESENTED BY RECOMMENDATION AGENDA REPORT January 13, 2015 Councrl Item City Council Policies and Procedures Pat Jacquez-Nares, City Clerk Adopt the proposed 2030 Vision -Compliant City Council Procedures 2030 VISION STATEMENT This staff report supports all adopted Goals of the City Council's 2030 Vision and supports all adopted Core Values BACKGROUND On August 10, 2006, the City Council adopted its Council Procedures Said procedures incorporated Robert's Rules of Order by reference Since that time, many cities, counties and school districts have adopted Rosenberg's Rules to promote transparency and best meeting management practices At the November 25, 2014 City Council Meeting, Council Members were provided with the recommended updated Council Procedures After discussion, Council received and filed the proposed Council Procedures and scheduled the adoption of the Procedures for the January 13, 2015, Council Meeting The above action enabled the reorganized City Council to have sufficient time to review the proposed Council Procedures prior to formal consideration at the January 13, 2015 City Council Meeting DISCUSSION The current Procedures have been in effect since August 10, 2006, with no apparent changes during the ensuing years As a result of the approval and adoption of the City's 2030 Vision, the evolution of best practices in meeting management and the Council's focus on transparency, it is appropriate for the City Council Procedures to be updated accordingly Attached are the Council Procedures which, if adopted as submitted, will align said procedures with the City's 2030 Vision and Strategic Plan and meeting management best practices In order to promote transparency (adopted 2030 Vision Core Value) and public participation in City decision making, it is in the public interest to have clear and understandable rules of procedure for meetings of the City Council It is recommended that City Council adopt the Council Procedures FISCAL IMPACT There is no fiscal impact related to this item Packet 1?g `' 77 X M 0 m CL CL C. !"F MML WCD O N 0 CA CD 00 O O O CL a Mims 0 0 sr m 0 V � {O Attachment GT Council Policies with Rosenberg's Rules of Order RA Revised [Revision 3] (1616 City Council Policies and Procedures) V ADDRESSING THE COUNCIL H 5 1 Manner of Addressing the Council 10 5 2 Time Limitation 10 d 5 3 Addressing the Council After Motion is Made 10 0 5 4 Written Communication 10 a a VI MOTIONS 6 1 Processing of Motions 11 d 6 2 Division of Motion 11 6 3 Order of Motions 11 a° 6 4 Particular Motions, Purpose, and Criteria 11 VII VOTING 3 7 1 Voting Procedure 13 7 2 Voting 13' 7 3 Failure to Vote 13 7 4 Reconsideration 13 VIII ROSENBERG'S RULES OF ORDER 14 4 Packe' '81 i a Pending litigation, b Threatened or anticipated litigation against the local agency, c Commencement of litigation, d Real estate negotiations, e Public Employment, and f Labor Negotiations 16 CLOSED SESSIONS - REPORT OF ACTION/STATEMENT OF REASONS - a Any matter proposed to be considered in closed session must appear on the posted agenda unless added on an emergency basis in the same manner as 'o required for items on the open agenda Closed session item descriptions shall V generally comply with Government Code Section 554954 5 Following the conclusion of closed session, any action taken shall be reported in open session if required by Government Code Section 54957 1 Prior to, or after, a Closed Session, the Council shall state the general reason, or reasons, for the Closed Session The Council may consider only those items covered in the statement M 17 QUORUM - A majority of the Council (three members) shall be sufficient to conduct business In the absence of a majority of the Council Members from a regular or adjourned meeting, the City Clerk may declare the meeting adjourned to a stated day and hour Motions may obe passed by a 2-1 vote if only three Members are present However, the following matters require a minimum of three affirmative votes a Ordinances (emergency ordinances require four affirmative votes), b Orders for payment of money, c Selection of Officers (exclusive of Presiding Officer) 2 d E a Packet Pg 83 The City Clerk will provide copies of the request to Council Members prior to the next Council meeting, however, it is the City Manager's, or majority of Council's, discretion whether to place the item on the next regular Agenda 23 CALL TO ORDER - The meeting of the Council shall be called to order by the Mayor or, in his/her absence, the Mayor Pro Tern (See Section 3 1 for absence of Mayor and Mayor Pro Tem) In the absence of all Council Members, the City Clerk shall call the meeting to order and declare the same adjourned to a stated day and hour The meetings will be opened with invocation and the Pledge of Allegiance 24 ROLL CALL - A roll call of Mayor and Council Members will be conducted by the 6 City Clerk, who enters the names of those present and those absent in the Minutes T 25 ABSENCE OF CITY CLERK - If the City Clerk is absent from a Council meeting, the Deputy City Clerk acts in the Clerk's behalf If there is no Clerk or Deputy present, the Mayor shall appoint a Council Member to serve as City Clerk Pro c Tempore (Gov't Code § 36804) y 26 PREPARATION/APPROVAL OF MINUTES - It is the City Clerk's responsibility to maintain a record (Minutes) of Council meetings The Clerk shall have exclusive responsibility for preparation of the Minutes, and any directions for t- changes in the Minutes may be made only by Council action In order to maintain a full and true Minute record, the Minutes shall consist of a clear and concise statement of each and every Council action including motions made and the vote thereon Items may be included if considered to be particularly relevant or otherwise necessary by the Clerk Action Minutes will be taken of all City Council meetings (Regular, Special, Emergency) by the City Clerk, or designee Any Council Member may request a statement be included in the Minutes by indicating "for the record " 27 PUBLIC HEARINGS - The following procedure is suggested for conducting public hearings a Presentation of Agenda Item b Written Communications c City Council questions/staff comments d Public Hearing Opened e Applicant's comments (applicant not limited to 3-minutes) E L V 4 Packet Pg 85 210 URGENCY ORDINANCES (EMERGENCY) -An ordinance which is necessary to go into effect immediately and requires a four -fifths vote to do so It is required, however, to be on the regular posted City Council agenda 211 CONSIDERATION OF ITEMS NOT ON THE CITY COUNCIL AGENDA - No matters, other than those appearing on the Agenda, will be acted upon by the City Council, except matters which are deemed to be of an emergency nature requiring action prior to the next regular meeting and which arose after the posting of the Agenda Adding such items requires a four -fifths vote of the City Council or a unanimous vote if less than all members are present 2 12 ADJOURNMENT - Adjournment of the meeting to the next regular meeting does 6 not require a motion A motion is required to adjourn a meeting to an adjourned meeting specifying the date, time, and place of said adjourned meeting �o n zo Pack etPg; $7 IV RULES, DECORUM, AND ORDER 41 POINTS OF ORDER - The Presiding Officer shall determine all Points of Order subject to the right of any Council Member to appeal to the Council If any appeal is taken, the question shall be, "shall the decision of the Presiding Officer be sustained?" In this event, a majority vote shall govern and conclusively determine such question of order 4 2 DECORUM AND ORDER — COUNCIL MEMBERS 1 Every Council Member desiring to speak shall address the Chair and, U upon recognition by the Mayor, shall confine himself/herself to the question under debate o 2 Every Council Member desiring to question the administrative staff shall address questions to the City Manager or City Attorney, who shall be c entitled to either answer the inquiry or designate a member of staff for that H purpose 3 A Council Member, once recognized, shall not be interrupted while speaking unless called to order by the Mayor, unless a point of order is raised by another Council Member, or the speaker chooses to yield to 1 questions from another Council Member 4 A Council Member who is called to order while speaking shall cease speaking until the question of order is determined If ruled to be not in order, the Council Member shall remain silent or shall alter the remarks so as to comply with rules of the Council 5 The Mayor and Council Members shall accord the utmost courtesy to each other, to City employees, and to the public appearing before the Council and shall refrain at all times from rude and derogatory remarks, reflections as to integrity, abusive comments, and statements as to motives and personalities 6 Any Council Member may move to require the Mayor to enforce the rules, and the affirmative vote of a majority of the Council shall require the Mayor to so act 43 DECORUM AND ORDER - EMPLOYEES - Members of the Administrative staff and employees of the City shall observe the same rules of procedure and decorum applicable to members of the Council The City Manager shall ensure that all City Employees observe such decorum Packet ft 89 , V ADDRESSING THE COUNCIL 51 MANNER OF ADDRESSING THE COUNCIL - Any person desiring to address the Council shall fill out a request to speak form and wait to be recognized by the Mayor, and after being recognized shall proceed to the podium, or microphone, and state for the record his or her name and address Remarks are to be limited to the question under discussion 52 TIME LIMITATION - Any public member addressing the Council shall limit his or c her address to three (3) minutes The Mayor or a Council Member may move to extend the time limitation which shall be extended upon a majority vote of the Council When any group of persons wishes to address the Council on the same subject matter, it shall be proper for the Mayor to request that a spokesman be chosen to represent the group, so as to avoid unnecessary repetition A speaker may not yield time to another speaker 5 3 ADDRESSING THE COUNCIL AFTER MOTION IS MADE - After a motion has been made, no person shall address the Council without securing permission by a majority consensus of the Council 54 WRITTEN COMMUNICATION - Unless specifically requested otherwise, the City ! Manager is authorized to receive and open all mad addressed to the City Council and take any immediate administrative action required between Council meetings, which does not require specific Council action Any communication requiring Council action will be reported to the Council at the next possible meeting, together with a report and recommendation of the City Manager 10 Q Packet P9 91 (3) Motionsto Amend Purpose - To modify or change a motion that is being considered by the Council so it will express more satisfactorily the will of the members If there are two amendments, the second amendment is voted upon first if it carries, it automatically cancels the first amendment, and the vote is taken on the amended motion An amendment motion relating to a different matter shall not be in order Debatable or Amendable - Yes (4) Postpone Indefinitely o Purpose - To prevent further discussion and voting on the main motion If the motion fails, discussion and voting on the main motion resumes If it passes, the subject of main motion shall not be brought up again for the remainder of the meeting v Debatable or Amendable - It is debatable but not amendable (5) Main Motion Purpose - The primary proposal or question before the Council for discussion and decision Debatable or Amendable - Yes 12 ., Packet Pg 3 Rosenberg's Rules of Order REVISED 2011 Simple Rules of Parliamentary Procedure for the 21st Century By Judge Dave Rosenberg • 14 Packet' P9' 95 M9a First, the chair should clearly announce the agenda item number and should clearly state what the agenda item subject is The chair should then announce the format (which follows) that will be followed in considering the agenda item Second, following that agenda format, the chair should invite the I ppropriate person or persons to report on the item, including any recommendation that they might have The appropriate person or persons maybe the chair, a member of the body, a staff person, or a committee chair charged with providing input on the agenda item Third, the chair should ask members of the body if they have any technical questions of clarification At this point, members of the body may ask clarifying questions to the person or persons who reported on the item, and that person or persons should be given time to respond Fourth, the chair should invite public comments, or if appropriate at a formal meeting, should open the public meeting for public input If numerous members of the public indicate a desire to speak to the subject, the chair may limit the time of public speakers At the conclusion of the public comments, the chair should announce that public input has concluded (or the public hearing, as the case maybe, is closed) Fifth, the chair should invite a motion The chair should announce the name of the member of the body who makes the motion Sixth, the chair should determine if any member of the body wishes to second the motion The chair should announce the name of the member of the body who seconds the motion It is normally good practice for a motion to require a second before proceeding to ensure that it is not)ust one member of the body who is interested in a particular approach However, a second is not an absolute requirement, and the chair can proceed with consideration and vote on a motion even when there is no second This is a matter left to the discretion of the chair Seventh, if the motion is made and seconded, the chair should make sure everyone understands the motion This is done in one of three ways 1 The chair can ask the maker of the motion to repeat it, 2 The chair can repeat the motion, or 3 The chair can ask the secretary or the clerk of the body to repeat the motion Eighth, the chair should now invite discussion of the motion by the body If there is no desired discussion, or after the discussion has - ended, the chair should announce that the body will vote on the motion If there has been no discussion or very brief discussion, then the vote on the motion should proceed immediately and there is no need to repeat the motion If there has been substantial discussion, then it is normally best to make sure everyone understands the motion by repeating it r�r Ninth, the chair takes a vote Supply asking for the "ayes" and then asking for the "nays" normally does this If members of the body do not vote, then they "abstain " Unless the rules of the body provide otherwise (or unless a super majority is required as delineated later in these rules), then a supple majority (as defined in law or the rules of the body as delineated later in these rules) determins whether the motion passes or is defeated Tenth, the chair should announce the result of the vote and what action (if any) the body has taken In announcing the result, the chair should indicate the names of the members of the body, if any, who voted in the minority on the motion This announcement might take the following form "The motion passes by a vote of 3-2, with Smith and Jones dissenting We have passed the motion requiring a 10-day notice for all future meetings of this body" Motions in General Motions are the vehicles for decision makmgby a body It is usually best to have a motion before the body prior to commencing discussion of an agenda item This helps the body focus Motions are made in a supple two-step process First, the chair should recognize the member of the body Second, the member of the body makes a motion by preceding the member's desired approach with the words "I move " A typical motion might be "I move that we give a 10-day notice in the future for all our meetings' The chair usually initiates the motion in one of three ways 1 Inviting the members of the body to make a motion for example, "A motion at this time would be in order" 2 Suggesting a motion to the members of the body, "A motion would be in order that we give a 10-day notice in the future for all our meetings" 3 Making the motion As rioted, the chair has every right as a member of the body to make a motion, but should normally do so only if the chair wishes to make a motion on an item but is convinced that no other member of the body is willing to step forward to do so at a particular time The Three Basic Motions There are three motions that are the most common and recur often at meetings The basic motion The basic motion is the one that puts forward a decision for the body's consideration A basic motion might be "I move that we create a five -member committee to plan and put on our annual fundraiser" ZO 16 Packet ft 77 Motion to table This motion, if passed, requires discussion of the agenda item to be halted and the agenda item to be placed on "hold" The motion can contain a specific time in which the item can come back to the body "I move we table this item until our regular meeting in October Or the motion can contain no specific time for the return of the item, in which case a motion to take the item off the table and bring it back to the body will have to be taken at a future meeting A motion to table an item (or to bringit back to the body) requires a simple majority vote Motion to limit debate The most common form of this motion is to say, ` I move the previous question" or "I move the question' or "I call the question" or sometimes someone simply shouts out "question" As a practical matter, when a member calls out one of these phrases, the chair can expedite matters by treating it as a "request" rather than as a formal motion The chair can simply mquire of the body, "any further discussion?" If no one wishes to have further discussion, then the chair can go right to the pending motion that is on the floor However, if even one person wishes to discuss the pending motion further, then at that point, the chair should treat the call for the "question" as a formal motion, and proceed to it When a member of the body makes such a motion ("I move the previous question"), the member is really saying "I've had enough debate Let s get on with the vote" When such a motion is made, the chair should ask for a second, stop debate, and vote on the motion to limit debate The motion to limit debate requires a two-thirds vote of the body NOTE A motion to Imut debate could include a time limit For example "I move we Imut debate on this agenda item to 15 minutes" Even in tlus format, the motion to limit debate requires a two- thirds vote of the body A similar motion is a motion to object to consideration of an item This motion is not debatable, and if passed, precludes the body from even considering an item on the agenda It also requires a two-thirds vote Majority and Super Majority Votes In a democracy, a simple majorityvote determines a question A tie vote means the motion fails So in a seven -member body, a vote of 4-3 passes the motion A vote of 3-3 with one abstention means the motion fails If one member is absent and the vote is 3-3, the motion still fails All motions require a simple majority, but there are a few exceptions The exceptions come up when the body is taking an action which effectively cuts off the ability of a minority of the body to take an action or discuss an item These extraordinary motions require a two-thirds majority (a super majority) to pass Motion to limit debate Whether a member says, "I move the previous question," or "I move the question;' or "I call the question," or "I move to hmit debate," it all amounts to an attempt to cut off the ability of the minority to discuss an item, and it requires a two-thirds vote to pass Motion to close nominations When choosing officers of the body (such as the chair), nominations are in order either from a nominating committee or from the floor of the body A motion to close nominations effectively cuts off the right of the minority to nominate officers and it requires a two-thirds vote to pass Motion to object to the consideration of a question Normally, such a motion is unnecessary since the objectionable item can be tabled or defeated straight up However, when members of a body do not even want an item on the agenda to be considered, then such a motion is in order It is not debatable, and it requires a two-tlurds vote to pass ,Motion to suspend the rules This motion is debatable, but requires a two-thirds vote to pass If the body has .its own rules of order, conduct or procedure, this motion allows the body to suspend the rules for a particular purpose For example, the body (a private club) might have a rule prohibiting the attendance at meetings by non -club members A motion to suspend the rules would be in order to allow a non -club member to attend a meeting of the club on a particular date or on a particular agenda item Counting Votes The matter of counting votes starts supple, but can become complicated Usually, it's pretty easy to determine whether a particular motion passed or whether it was defeated If a simple majority vote is needed to pass a motion, then one vote more than 50 percent of the body is required For example, in a five -member body, if the vote is three in favor and two opposed, the motion passes If it is two in favor and three opposed, the motion is defeated If a two-thirds majority vote is needed to pass a motion, then how many affirmative votes are required? The simple rule of thumb is to count the "no" votes and double that count to determine how many "yes' votes are needed to pass a particular motion For example, in a seven -member body, if two members vote "no" then the "yes" vote of at least four members is required to achieve a two-thirds majority vote to pass the motion What about tie votes? In the event of a tie, the motion always fails since an affirmative vote is required to pass any motion For example, in a five -member body, if the vote is two in favor and two opposed, with one member absent, the motion is defeated Vote counting starts to become complicated when members vote "abstain" or in the case of a written ballot, cast a blank (or unreadable) ballot Do these votes count, and if so, how does one count them? The starting point is always to check the statutes In California, for example, for an action of aboard of supervisors to be valid and binding, the action must be approved by a majority of the board (Cahforma Government Code Section 25005 ) Typically, this means three of the five members of the board must vote affirmatively in favor of the action A vote of 2-1 would not be sufficient A vote of 3-0 with two abstentions would be sufficient In general law cities in L, 18 Packet-Pg m 99 Courtesy and Decorum The rules of order are meant to create an atmosphere where the members of the body and the members of the public can attend to business efficiently, fairly and with full participation At the same time, it is up to the chair and the members of the body to maintain common courtesy and decorum Unless the setting is very informal, it is always best for only one person at a time to have the floor, and it is always best for every speaker to be first recognized by the chair before proceeding to speak The chair should always ensure that debate and discussion of an agenda item focuses on the item and the policy in question, not the personalities of the members of the body Debate on policy is healthy, debate on personalities is not The chair has the right to cut off discussion that is too personal, is too loud, or is too crude Debate and discussion should be focused, but free and open In the interest of time, the chair may, however, limit the time allotted to speakers, including members of the body Can a member of the body interrupt the speaker? The general rule is "no "There are, however, exceptions A speaker may be interrupted for the following reasons Privilege The proper interruption would be, "point of privilege" l' The chair would then ask the interrupter to "state your point " Appropriate points of privilege relate to anything that would interfere with the normal comfort of the meeting For example, the room may be too hot or too cold, or a blowing fan might interfere with a person's ability to hear Order The proper interruption would be, "point of order" Again, the chair would ask the interrupter to "state your point " Appropriate points of order relate to anything that would not be considered appropriate conduct of the meeting For example, if the chair moved on to a vote on a motion that permits debate without allowing that discussion or debate Appeal If the chair makes a ruling that a member of the body disagrees with, that member may appeal the ruling of the chair If the motion is seconded, and after debate, if it passes by a simple majority vote, then the ruling of the chair is deemed reversed Call for orders of the day This is simply another way of saying, "return to the agenda " If a member believes that the body has drifted from the agreed -upon agenda, such a call maybe made It does not require a vote, and when the chair discovers that the agenda has not been followed, the chair simply reminds the body to return to the agenda item properly before them If the chair fails to do so, the chair's determination may be appealed Withdraw a motion During debate and discussion of a motion, the maker of the motion on the floor, at any time, may interrupt a speaker to withdraw his or her motion from the floor The motion is unmediately deemed withdrawn, although the chair may ask the person who seconded the motion if he or she wishes to make the motion, and any other member may make the motion if properly recognized Special Notes About Public Input The rules outlined above will help make meetings very public - friendly But in addition, and particularly for the chair, it is wise to remember three special rules that apply to each agenda item Rule One Tell the public what the body will be doing Rule Two Keep the public informed while the body is doing it Rule Three When the body has acted, tell the public what the body did 20 Packet'Pg$ '101 MEETING DATE January 13, 2015 Council Item TITLE City Council Appointment to Fill Council Vacancy PRESENTED BY Pat Jacquez-Nares, City Clerk RECOMMENDATION Interview applicants for the vacant City Council seat and consider selection of an individual to fill the vacancy 2030 VISION STATEMENT This staff report supports all adopted Goals and all adopted Core Values of the City Council's 2030 Vision BACKGROUND At the City Council meeting of December 9, 2014, the City Council directed staff to accept applications to fill the vacancy on the City Council by appointment Notices regarding the application process for the vacancy were posted on the City's website and the City's reader board Notices were posted and applications were made available at the Library, the City's Child Care Center, and City Hall The initial deadline for filing the application was January 5, 2015, at 5 00 p m , which was, subsequently, extended to January 8, 2015 at 3 00 p m DISCUSSION For the selection process, Council will need to determine the order in which the applicants would be interviewed The City's past practice has been for the Mayor to draw names to determine the order of the interviews The applicants will adjourn to the Community Room until each individual is asked to return to the Council Chambers for his or her interview Questions have been provided to the City Council and each Council Member has been given the opportunity to submit suggested questions as well In addition, Council will need to assign those questions to its members in order to facilitate a smooth interview process While Council is determining the order of the questions to be asked, it is suggested Council establish a reasonable time limit for the interviews, taking into account the total number of candidates to be interviewed At the conclusion of the interviews, City Council discussion on the appointment would begin In line with the past practice, Council's method of selection would be a nomination process whereby nominations would be considered and voted on until a majority vote is reached on one individual Packet,Pg 103 "10'a t� s S4l i CITY OF GRAND TERRACE rlan n APPLICATION TO SERVE ON THE CITY COUNCIL ,Q -Yr � �TyQFC IWO Please submit completed Application on or befo'rc January 5, 2015 at 5 00 p.m to Grand Terrace City Hall City Clerk's Department > 22795_Baiton Road 1Q dind Terricb, CA 92313 q or Fax to _909 =783-7629 _ t v Name William "Bill" Hussey Number of Years lived in Grand Terrace 25 22780 Lark St Address _ t E S Home Phone - Business Phone ° Cell Phone . B-Mail - — Corrections and,Lead Firearms Instructor 3 v Please list work experience for the past ten years at the rt*ral kBureau of Prisons Life insurance agent District Leader` for Primerica 4 ° _ H Name and location ofHigh school Fontana ,High Schoolp in Fontana Car _ s, - _ Palomar College Vista Ca. Cri.minai Justice i College%Unrvers�ty and de ree(s) x;N_ xi ,x < y �,. No begree because I got deployed°while ir�,�the Marines Q x _. � -to go `overseas. Are you registered to Vote R1 Yes [E]No 3 Please state your ceasons,y`ou want to be a Council Member I am 'an active , rh6rl'1tJer ,of 'this c°� -.-t Community: Grand Terrace has,ibeen my home for around 25 year`s. l w_ ant to -give back_iar%d fhel-p� maintain theyfounyda 9q, _Ithat makes ,this_ c ty;great. I want present 6rid,,futUre�0enerc! ions to be proud to call Grand Terrace Home. I wantto jbe part of,theteam. Packet Rg` .105 10a : c, * r , F a ark OF GRAND TERRACE APPLICATION TO SERVE ON THE CPTY COUNCIL Please submit completed Application on or before January 5, 2015 at 5:00 p m. to. Grand Terrace City Hall City Clerk's Department ,iW- 22795 Barton Road tip, ct;r R�1VQ T� Grand Terrace, CA 92313 or Fax to- 909 783-7629 Farr Name T h v,nr:, s St- h 4)=t b _ Number of Years lived in Grand Terrace � 6 Address _�), L S' 7 L c• r k :� Home Phone Busmess Phone c CL c. Cell Phone - - E-Mail _ _ _ a Please hst work experience for the past ten years t e 11 t re r c _ U U 1994 - 1 1'V r V 1:.nC4 j Jr. cc 04 Name and location of High School 1 c, l•' n )'i° f t, 1} n, , n ,�j h S� hc.) 41 ham, j r.r � % E ,1, q C + r+] College/University and degree(s) C,d S'A t, 1: n i D, �y Sr n L�wrni r d., � � R t� c f i n,, 177 t 11 Are you registered to Vote (E Yes ❑No 0 Please state your reasons you want to be a Council Member A 1 LL 1 HN, -c, 4-y i Lle,,. l t'o Se: (Or c.i l_V 411r ills cjrtj Lis o,oll ' l.t E � v _ to Gl.trar, �)ctit,� Cr,�,S �- (0, nsft r i IM f Cc 0111-, eypgr, e,)6,- it 41% lltn loll K- -I re r- tIlkz n+ Packet.,Oi 107 10a Page 2 Application to serve on the City Council Have you served or volunteered for other community service? If yes please explain 7 /., �,,s _ G- A-o V t,Y M&r,n be_r &P 4-)lC Cart,n Cf fq[C L/ots.s _ References 1 MArt g-+ ,e. Ferte Formur ,or 2. fo r n, er - coo n + e, r 3 Signature. Date - 1-S — L5 N �O w C 4) E t V Q Packet Pg 09 951-927-3133 03 52 58 p m 12-16-2014 21Z Page 2 Appheahou to serve on the City Conned Have you served or volunteered for other cornmuntty service? if yes please explatn For the past 15-20 yepre, I have worls3d with my church commuW youth group helping them stay out of bauble, I have traveled to foreign countries to help feed and clothe, I have participated In operation clean up riverside and taken pert In various walks that promote health and wellness References L Lesford Duncan 2 Kendall Stewart 3 Manassah -)Vwaigwe Signature No - Date d�p/0)0/ Packet Pg 111 Are you registered to Vote X Yes ❑ No Please state your reasons you want to be a Council Member I want to be a Council Member to assist the city with finding ways to bring in new businesses and additional revenue The city is a great family community which is inviting too many people and businesses As a council member I could assist in bring needed business into the city and additional revenue I also feel the Crty of Grand Terrace needs an annual 5k/lOk Run Most net hg boring cities around Grand Terrace have a running event I know we currently have the walk over Blue Mountain but we need to bring more into our commumty to show other cities we also care For the past 3 years I have been contemplating running for council member, I want to assist with new ideas for the cgy's future Page 2 Application to serve on the City Council Have you served or volunteered for other community service? If yes please explain As a teenager, I have volunteered for the City of Rialto Annual Fire Prevention Week Open House I assisted u teaching children to stop, drop, and roll I also distributed learmng brochures, coloring books and give awav items also had the opportumty to play Sparky the dog in my younger days As an adult. I try to volunteer yearly whet ogs able References 1 Randi George- 2 Genna Johnson- 3 Anthony Guaderrama- Signature _ Date Il S/a�15 A c �s t� 0 U LL O r _ d E E 0 a a Q c 0 U U N w `_r Packet'Pg 113 AGENDA REPORT January 13, 2015 Exclusive Negotiating Acquisition Company Council Item Agreement (ENA) with Lewis Emily Wong, Interim Assistant City Manager RECOMMENDATION Approve the Exclusive Negotiating Agreement between the City of Grand Terrace and Lewis Acquisition Company, LLC, for a period of nine months and authorize the Interim City Manager to execute all related documents and make any necessary non -substantive changes 2030 VISION STATEMENT This staff report supports Goal #3, "Promote Economic Development" by providing an Exclusive Negotiating Agreement that is the first step to bringing a significant master planned retail/mixed use development to the southwest quadrant of Grand Terrace BACKGROUND The City of Grand Terrace Successor Agency currently owns approximately 55 acres that are a part of the Long Range Property Management Plan (PMP), which is pending review and approval from the California State Department of Finance (DOF) On December 17, 2014, the Oversight Board of the Successor Agency approved an amendment to the PMP based upon comments and feedback from the DOF regarding the original submission The amended PMP does affect the 55 acre mixed use site, referred to as Property #4 in the PMP, in that compensation agreements must be entered into between the City and all affected taxing entities prior to disposition of the property On December 4, 2014, the Lewis Acquisition Company, LLC , transmitted a letter to the City, indicating an interest in developing in Grand Terrace and requesting an Exclusive Negotiating Agreement DISCUSSION The Site The subject site is strategically located on the 1-215 corridor, within a 12 minute drive of the communities of San Bernardino, Highland, Redlands, Loma Linda, Colton, Rialto and northeastern portions of Riverside With freeway improvements to include the addition of car pool lanes and future improvements to the Barton Road Interchange, this site's easy access to the freeway make it a prime spot for the development of a Packet Pg '114 by the Developer This represents a major potential benefit to the City since the costs of developing a Specific Plan with the necessary environmental review are significant and often initiated and paid for by the City By partnering with Lewis Land Acquisition Company, a quality master plan could pave the way for the majority of future development in the southwest quadrant of our community in the foreseeable future FISCAL IMPACT None ATTACHMENTS • Exhibit 1 to ENA Staff Report (DOCX) • ENA Final Agreement 1-13-15 (DOCX) APPROVALS Emily Wong Completed 01/06/2015 2 59 PM Finance Completed 01/06/2015 6 17 PM City Attorney Completed 01/06/2015 6 53 PM City Manager Completed 01/06/2015 7 39 PM City Council Pending 01/13/2015 6 00 PM Packet Pg 116 11b EXCLUSIVE NEGOTIATION AGREEMENT THIS EXCLUSIVE NEGOTIATION AGREEMENT ("Agreement") is entered into by and between (i) the CITY OF GRAND TERRACE, a public body, corporate and politic ("City"), and (11) LEWIS ACQUISITION COMPANY, LLC, a Delaware limited liability company ("Developer") City and Developer may be referred to herein individually as a "Parry" or collectively as the "Parties " RECITALS WHEREAS, the Successor Agency for the Grand Terrace Community Redevelopment Agency ("Successor Agency") owns certain properties, which are further described in Exhibit A of this Agreement, ("Successor Agency Properties") which were acquired for the purpose of developing a shopping center, and WHEREAS, with the dissolution of redevelopment agencies in 2011, as part of the winding up of the affairs of the Grand Terrace Community Redevelopment Agency, pursuant to the Health & Safety Code, the Successor Agency was required to draft a Long Range Property Management Plan ("LRPMP") to control the disposition of its real property assets, which includes the Successor Agency Properties, and WHEREAS, the LRPMP requires that the Successor Agency Properties be transferred to the City for future development and also requires that the City enter into compensation agreements with the Successor Agency's affected taxing entities prior to transferring the Successor Agency Properties to Developer, as described by the Health & Safety Code, and o) WHEREAS, the Health & Safety Code requires that the LRPMP be approved by the California Department of Finance ("DOF") before the Successor Agency can begin the process of LO transferring the Successor Agency Properties to the City, and WHEREAS, the DOF has not yet approved the LRPMP, and WHEREAS, Developer desires to acquire all or a portion of the Successor Agency Properties, but understands that the above -mentioned process must first be followed and approved, and WHEREAS, Developer understands and acknowledges that, until the LRPMP is fully and a finally carried out and resolved, City is unable to commit contractually to negotiate exclusively W with any party for the Successor Agency Properties, and r m WHEREAS, Developer understands and acknowledges that, until the transfer of the Successor Agency Properties are finally carried out and resolved, City is unable to commit411 contractually to convey the Successor Agency Properties to any party a Exclusive Negotiation Agreement Lewis Acquisition Company Page 1 of 16 Packet Pg 118 11b A City hereby grants to Developer, and Developer hereby accepts, an exclusive right to negotiate in accordance with the terms of this Agreement, for a period of nine (9) months, commencing on the date that the LRPMP is approved by the DOF pursuant to the Health & Safety Code (the "Approval Date") and continuing in full force and effect until expiration, unless extended as provided in Paragraphs 3 J and/or 3 K of this Agreement, or until earlier termination pursuant to this Agreement In the event that Developer is unable to acquire any of the Properties for any reason within the period set forth herem, Developer may either (1) terminate this Agreement, or (ii) modify the Project description to exclude the portion of the Properties Developer was unable to acquire Notwithstanding the forgoing, in the event that the City is unable to acquire any of the Successor Agency Properties within the period set forth herem, this Agreement shall automatically terminate B City and Developer agree, for the period set forth in this Paragraph 2, to negotiate diligently and in good faith to prepare a DDA, OPA, or other similar agreement to be entered into by City and Developer with regard to the purposes described above During the term of this Agreement, City agrees not to negotiate for the development of the Properties, or any portion thereof, with any party other than Developer, or to imtiate any other development of the Properties or any portion thereof C In the event that Developer determines, in its sole and absolute discretion, that the Project is not feasible, or that the parties are not likely to finalize and execute a mutually ,.agreeable DDA, OPA, or other similar agreement, Developer may terminate this Agreement by delivering written notice thereof to City Upon such termination, all other obligations under this Agreement shall terminate TERMS AND CONDITIONS OF THE EXCLUSIVE NEGOTIATION AGREEMENT 0) City and Developer hereby agree to the following terms and conditions Ln A Financial Investment City and Developer, in entering into this Agreement, have directed their respective representatives to undertake negotiations regarding the public and private investment required to accomplish the objectives intended by a proposed DDA, OPA, or other similar agreement B City's Right to Additional Information City reserves the right, during the term of this Agreement, to request reasonable additional information and data from Developer necessary for review and evaluation of the proposed Project, related agreements, financing, etc Developer agrees to provide such additional information or data as requested in a timely manner All proprietary information provided by Developer to City shall remain confidential to the extent permissible by law C Hazardous Materials City represents and warrants that (i) the City has no actual knowledge of any Hazardous Materials on, under or about the Successor Agency { Exclusive Negotiation Agreement Lewis Acquisition Company Page 3 of 16 c d s Packet Pg 120 11b obligations necessary to formulate a DDA, OPA, or other similar agreement Project feasibility shall be supported by an economic pro -forma analysis, which should contain Developer's economic assumptions, site acquisition costs, hard costs, soft costs, financing costs, and other appropriate financial information Developer shall also include a market analysis to validate that the Project (as existing and/or as modified) would engender a reasonable level of return for Developer Project feasibility documents described above shall be submitted to City by Developer within six (6) months following the Approval Date City and Developer each acknowledge that the task of developing a detailed timelme for development of the Project and proposed Project financing plan is a deliberate process requiring consideration of numerous elements City and Developer further acknowledge that the completion of this process may require the City and Developer to consider various alternate structures for any future DDA, OPA, or other similar agreement between them for acquisition and economic development of the Properties, including but not limited to public/private financing programs, with the potential for public agency financial and/or land contributions to the Project, as well as, site acquisition and preparation, in order to promote the economic development goals of the Project on terms that are economically feasible and mutually satisfactory to both City on the one hand and Developer on the other hand H No Obligation by City It is understood by Developer and City that nothing herein shall obligate or be deemed to obligate City to approve or execute a DDA, OPA, or other similar agreement, to commence any actions for voluntary or involuntary acquisition of real or personal property, or any interest therem, or convey any interest in any portion of the Properties to Developer The parties understand and agree that City cannot be obligated to approve or execute a DDA, OPA, or other similar agreement, commence any action for acquisition or convey any interest in any portion of the Properties to Developer unless and until, among other legal requirements and as applicable, (1) CEQA requirements are met, (11) all necessary steps for acquisition are met, including but not limited to, offers to purchase, good faith negotiations, DOF approvals, if applicable, and (ln) a DDA, OPA, or other similar agreement satisfactory to City is first negotiated, executed by Developer, approved by the City Council of City, in City's sole discretion, after duly noticed public hearing, and executed by City, as appropriate Developer acknowledges and agrees that the Successor Agency is not a party to this Agreement The parties all agree to negotiate in good faith to accomplish the objectives described in this Agreement I Planning Costs and Expenses If the parties are unable to reach agreements on a DDA, OPA, and/or other similar agreement, City and Developer each shall bear their own costs and expenses in connection with negotiating and finalizing this Agreement Should the parties reach agreement on a DDA, OPA, and/or other similar agreement, that agreement shall provide for all costs and expenses of the City to be reunbursed by Developer as part of the purchase price of the Properties, Exclusive Negotiation Agreement z 1` Lewis Acquisition Company Page 5 of 16 Packet Pg 122 11b 4� finder's fee in connection with this Agreement or the transactions contemplated thereby Each party agrees to indemnify, hold harmless, and defend the other party from any claim by any broker, agent or finder retained, or claimed to have been retained, by that first party O Conflicts of Interest For the term of this Agreement, no elected official or employee of City, during the term of his or her office or service with City, shall have any direct or indirect interest in this Agreement or obtain any present or anticipated material benefit arising therefrom P Assignment Developer understands that City is entering into this Agreement based on the prior experience and qualifications of Developer Therefore, Developer shall not assign, sell or otherwise transfer any or all of its rights under this Agreement to any party without the prior written approval of the City Approval of reasonable assignment is at the sole discretion of the City City understands and acknowledges that in connection with finalizing and executing a DDA,, OPA, or other similar agreement, Developer may partner with additional development, equity and debt persons and entities, will create new affiliate entities to be the developer thereafter, and expects to continue as the manager of such entities Notwithstanding with foregoing, Developer intends to and may assign its rights under this Agreement to an entity duly formed and authorized to conduct business in California in which any or all of Richard Lewis, Robert Lewis, Roger Lewis, Randall Lewis and John Goodman directly or indirectly own a controlling interest Q Indemm Developer agrees to defend (with counsel approved by City), hold x harmless and indemnify the Successor Agency, City, and each of their officers, W agents and employees (the "Indemnified Parties") from and against any and all o) third party claims, causes of action, liabilities, damages, judgments, losses, costs or expenses (including, without limitation, attorneys' fees) actually caused by or resulting from Developer's acts or omissions pursuant to this Agreement, provided M that the obligations in this Paragraph 3 Q shall not apply to any claims arising from the negligence or willful misconduct of any of the Indemnified Parties, and provided, further, that the obligations in this Paragraph 3 Q shall apply only to the E extent damages are the result of negligent acts or omissions or willful misconduct of Developer or Developer's agents, officers, owners or employees Notwithstanding this limitation, Developer agrees to defend or pay the reasonable cost of defense of any action brought by any third party challenging the City's uS ability to enter into this Agreement on any grounds whatsoever ¢ R Governing Law This Agreement shall be interpreted and enforced in accordance c with the provisions of California law in effect at the time it is executed, without E regard to conflicts of law provisions Venue for any action commenced hereunder 0 shall be in a court of competent jurisdiction in the County of San Bernardino a Exclusive Negotiation Agreement Lewis Acquisition Company Page 7 of 16 Packet Pg° 124 1I'b administrative process for approving future projects within the Specific Plan B The development of an Environmental Impact Report (EIR) by the City that will include, but not be limited to, conducting the following studies cultural, biological, noise, traffic impact, and green -house gas/air quality The EIR consultant shall be selected by the City through the City's procurement procedures The cost of developing the EIR including all required studies will be paid for by the Developer C A single master development plan comprised of multiple phases (Scope of Development) that is functional, aesthetic, and minimizes conflicts with and is sensitive to adjacent and nearby properties Architectural and site design issues to be resolved shall include, but are not limited to, architectural and landscape quality, recreation and open space areas, access and circulation, determination of parcel boundaries, on -site and off -site improvements, Properties -perimeter treatment, landscape buffers, parking, signage, lighting, and easements, as applicable D Implementation of the Project design to maximize compatibility with the abutting and adjacent uses and to minimize negative impacts such as noise, light and traffic intrusion E Land acquisition procedures, the time schedule for conveyance, if any, of portions of the Properties from City, the financing plan, and the cost of the Properties F The tumng and conditions precedent for the conveyance, if any, of the Properties or any portion thereof to Developer G Evidence of financial capacity reasonably satisfactory to the City, demonstrating the ability to obtain financing sufficient to pay for acquisition and development of the properties L, M H The performance guarantees, amount of liquidated damages and good faith deposit to be required, if any The proposed DDA, OPA, other similar agreement shall require Developer to pay when due, on all those parcels owned by Developer, all E taxes, assessments, and special taxes levied on the Properties and all debt service on all bonds outstanding from time to time which have a hen or encumbrance on a the Properties Any unused deposit shall be returned to Developer upon completion of the Project as evidenced by a Certificate of Completion issued by City ,S a I A schedule of performance encompassing appropriate and necessary legal, w administrative, financial and construction benchmarks to be met by the appropriate PAY r R J Preparation by the Developer of a tract map subdividing the Properties into parcels a as appropriate and necessary for the Project Exclusive Negotiation Agreement Lewis Acquisition Company Page 9 of 16 PackifOPq71276 c/o Lewis Operating Corp 1156 N Mountain Avenue Upland, CA 91786 P O Box 670 Upland, CA 91785-0670 Fax (909)949-6720 With copy to Lewis Operating Corp Attention General Counsel 1156 N Mountain Avenue Upland, CA 91786 P O Box 670 Upland, CA 91785-0670 Fax (909)949-6725 7 ENTIRE AGREEMENT Tlus Agreement represents the entire agreement of the Parties and supersedes all negotiations or previous agreements between the Parties with respect to any of the subject matter hereof This Agreement may not be amended unless agreed to in writing and certified by the signatures of the Parties hereunder (BALANCE OF PAGE INTENTIONALLY LEFT BLANK.) r } Exclusive Negotiation Agreement Lewis Acquisition Company Page 11 of 16 Packet Pg 128 11b EXHIBIT A List of Successor Agency Properties A P N 1167-141-08-0-000 Legal Description PARCEL NO 7 OF PARCEL MAP 3803, AS PER PLAT RECORDED IN BOOK 49 OF PARCEL MAPS, PAGE(S) 16 AND 17, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY A P N 1167-151-22-0-000 Legal Description EAST RIVERSIDE LAND CO SUB PTN LOTS 25 AND 26 LYING E OF SELY LI FLOOD CONTROL EX S 161 FT E 100 FT SD LOT 26 AND EX PTN LOT 25 DESC AS COM AT SW COR SD LOT TH N 89 DEG 33 MIN 07 SECONDS E ALG S LI SD LOT BEING r ALSO N Ll VAN BUREN ST 139 34 FT TO TRUE POB TH N 40 DEG 53 MIN 11 SECONDS E 181 12 FT TH N 89 DEG 33 MIN 07 SECONDS E 125 FT TH S 0 DEG 26 MIN 53 SECONDS E 136 FT TO N LI VAN BUREN ST TH S 89 DEG 33 MIN 07 SECONDS W ALG N LI VAN BUREN ST 244 62 FT TO POB AND EX RR RNV A P N 1167-151-68-0-000 Legal Description PTN SE 1/4 SEC 6 TP 2S R 4W AND PTN SW 1/4 SEC 5 TIP 2S R 4W COM PT S LI SD SE 1/4 SD PT BEING 50 FT E OF C/L AT& SF RR TH N 2 DEG 05 MIN 21 SECONDS E 1384 65 FT TO TRUE POB TH S 89 DEG 57 MIN 43 SECONDS E 266 45 FT TH N 00 DEG 02 MIN 17 SECONDS E 42 05 FT S 89 DEG 57 MIN 43 SECONDS E 439 66 FT S 00 DEG 02 MIN 17 SECONDS W 71 07 FT TO N LI PICO ST TH ALG SD N LI PICO ST S 89 DEG 52 MIN 46 SECONDS E 70 00 FT TO TH LEAVING SD N LI PICO ST N 00 DEG 02 MIN 17 SECONDS E 141 01 FT TH N 89 DEG 52 MIN 46 SECONDS W 118 00 FT TH N 00 DEG 02 MIN 17 SECONDS E 1017 69 FT S 89 DEG 53 MIN 18 SECONDS E 118 00 FT N 00 DEG 02 MIN 17 SECONDS E 100 00 FT N 89 DEG 53 MIN 18 SECONDS W 118 00 FT N 00 DEG 02 MIN 17 SECONDS E 46 07 FT TH S 65 DEG 59 Exclusive Negotiation Agreement t Lewis Acquisition Company Page 13 of 16 Packet Pg 130 11 b` A P N 1167-151-74-0-000 Legal Description LOT 39 AND LOT 40 OF EAST RIVERSIDE LAND COMPANY PER MAP RECORDED IN BOOK 6, PAGE 44 OF MAPS, RECORDS OF SAN BERNARDINO COUNTY, STATE OF CALI FORN [A, EXCEPTING THEREFROM THAT PORTION OF LOT 39 DESCRIBED AS FOLLOWS BEGINNING AT THE SOUTHEAST CORNER OF SAID LOT 39,THENCE NORTH 89 DEG 53'26" WEST ALONG THE SOUTH LINE OF SAID LOT 39,329 78 FEET,THENCE NORTH 00 DEG 04'28" EAST, 331 23 FEET,THENCE SOUTH 89 DEG 53'27" EAST, 329 85 FEET TO THE EAST LINE OF SAID LOT 39,THENCE SOUTH 00 DEG 05'10" WEST ALONG SAID EAST LINE, 331 23 FEET TO THE POINT OF BEGINNING ALSO EXCEPTING THEREFROM THAT PORTION OF LOT 40 DESCRIBED AS FOLLOWS THE WEST 15 FEET OF SAID LOT 40 AS CONVEYED TO THE SOUTHERN CALIFORNIA ROAD MOTOR COMPANY, RECORDED APRIL 25, 1888 IN BOOK 73, PAGE 345 OF DEEDS, RECORDS OF SAID COUNTY ALSO EXCEPTING THEREFROM THE NORTH 100 FEET OF THE EAST 70 FEET OF THE WEST 85 FEET OF SAID LOT 40 A P N 1167-161-03-0-000 J Legal Description EAST RIVERSIDE LAND CO SUB E 225 FT LOT 11 EX E 50 FT N 218 77 FT AND EX W 85 FT S 130 FT 2 75 AC M/L A P N 1167-161-04-0-000 Legal Description EAST RIVERSIDE LAND CO SUB W 85 FT E 225 FT S 130 FT LOT 11 25 AC M/L Exclusive Negotiation Agreement Lewis Acquisition Company Page 15 of 16 LO Packet,4Pg7132 AGENDA REPORT MEETING DATE January 13, 2015 Council Item TITLE Mayor's Appointments to the Oversight Board PRESENTED BY Pat Jacquez-Nares, City Clerk RECOMMENDATION RESOLUTION NO 2015- , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTIONS 2012-47 AND 2014-59 RATIFYING AND APPROVING THE APPOINTMENTS BY THE MAYOR OF THE CITY OF GRAND TERRACE OF TWO MEMBERS TO THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY FOR THE FORMER GRAND TERRACE REDEVELOPMENT AGENCY PURSUANT TO HEALTH & SAFETY CODE SECTION 34179 2030 VISION STATEMENT This staff report supports Goal #4 "Develop and Implement Successful Partnerships" by ensuring that the City is represented on the Oversight Board BACKGROUND The Mayor has the authority to appoint two members of the Oversight Board Pursuant to Health & Safety Code Section 34179(a)(2), one member may be appointed by the Mayor for the City that formed the Redevelopment Agency Historically, the appointment has been the Mayor of the City A second appointment to the Oversight Board, representing the employees of the former Redevelopment Agency can be made pursuant to Health & Safety Code Section 34179(a)(7) In order to preserve the City's opportunity to have two seats on this body, the Mayor has decided to appoint Senior Civil Engineer, Saba Engineer, to the Oversight Board The need for the City Council's approval of the Mayor's appointments to the Oversight Board is not addressed in Health & Safety Code Section 34179 As previously determined by the City Attorney, the City should follow Government Code 40605 with regard to this matter, which would require the Mayor's appointments to be approved by the City Council Staff has prepared a Resolution for approval, rescinding Resolutions 2012-47 and 2014-59 and ratifying the Mayor's appointments of herself and Saba Engineer to the Oversight Board FISCAL IMPACT Packet Pg 134 12a RESOLUTION NO 2015-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTIONS 2012-47 AND 2014-59 RATIFYING AND APPROVING THE APPOINTMENTS BY THE MAYOR OF THE CITY OF GRAND TERRACE OF TWO MEMBERS TO THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY FOR THE FORMER GRAND TERRACE REDEVELOPMENT AGENCY PURSUANT TO HEALTH & SAFETY CODE SECTION 34179 WHEREAS, ABXI 26 operated to dissolve all redevelopment agencies in California, and WHEREAS, ABX1 26 allows the city that authorized the creation of a redevelopment agency to become the successor agency to that redevelopment agency, and WHEREAS, the City of Grand Terrace has opted to become the successor agency to the Grand Terrace Redevelopment Agency and, therefore, an oversight board exists for the successor agency to the Grand Terrace Redevelopment Agency, and WHEREAS, Health & Safety Code Section 34179(a)(2) provides that the Mayor of the N city that authorized the'creation of a redevelopment agency may appoint one at -large member to the Oversight Board of the Successor Agency to represent employees of the former redevelopment agency, and In WHEREAS, on March 13, 2012, the Grand Terrace City Council adopted Resolution 2012-17 ratifying and approving the Mayor's appointment of Mayor Walt Stanckiewitz to the Oversight Board of the Successor Agency to the Grand Terrace Redevelopment Agency pursuant to Health & Safety Code Section 34179(a)(2) and the Mayor's appointment of Joyce Powers to the Oversight Board of the Successor Agency to the Redevelopment Agency pursuant to Health & Safety Code Section 34179(a)(7), and WHEREAS, on August 28, 2013, the Grand Terrace City Council accepted the N resignation of Joyce Powers and adopted Resolution 2012-47 ratifying the Mayor's appointment of Richard Shields to the Oversight Board of the Successor Agency to the Redevelopment v Agency pursuant to Health & Safety Code Section 34179(a)(7), and v w c WHEREAS, on December 10, 2013, the Grand Terrace City Council accepted the s resignation of Richard Shields, and adopted Resolution 2013-50 ratifying the Mayor's appointment of Matt Wirz to the Oversight Board of the Successor Agency to the a Redevelopment Agency pursuant to Health & Safety Code Section 34179(a)(7), and WHEREAS, on July 15, 2014, Matt Wirz submitted his letter of resignation to the Oversight Board, and Packet Pg 71376 ] 12a r APPROVED AS TO FORM City Attorney I, PAT JACQUEZ-NARES, CITY CLERK of the City of Grand Terrace, do hereby certify that the foregoing Resolution No 2015-XX was introduced and adopted at a regular meeting of the City Council held on the 13`h day of January, 2015 by the following vote AYES NOES ABSENT ABSTAIN Pat Jacquez-Nares City Clerk Page 3 of 3 Packet 00,�38 ,�crrF•,x��c�� MEETING DATE AGENDA REPORT January 13, 2015 Council Item TITLE Willdan Financial Professional Services Agreement PRESENTED BY Kenneth Henderson, Interim City Manager RECOMMENDATION Approve professional services agreement with Willdan Financial for the period of January 14, 2015 to June 30, 2015 (Financial Services Ad Hoc Committee recommendation) 2030 VISION STATEMENT This staff report supports Goal #1, "Ensuring Our Fiscal Viability" and Goal #4, "Develop and Implement Successful Partnerships" BACKGROUND The City of Grand Terrace entered into an agreement with Willdan Financial on January 14, 2014 for the provision of financial services as traditionally carried out by a municipal --- ti finance department But for one regular City employee, this agreement outsourced to Willdan the entire Finance Department of the City The current agreement is scheduled to expire on January 14, 2015 The City is in receipt of a new three-year proposal from Willdan that, if approved, would be for the period of January 15, 2015 through January 14, 2018 The proposed agreement contains a 22% increase over the current agreement for a number of valid reasons in the opinion of staff That said, Council will be addressing a number of issues during Mid -Year Budget Review that will impact the General Fund, so the recommendation staff submitted to the Financial Services Ad Hoc Committee (Mayor Pro Tern Robles and Council Member Wilson) was to consider an interim agreement between the City and Willdan to allow the three-year, Willdan Financial proposal to be fully vetted by Council during the upcoming Mid -Year Budget Review Al 6_14*13 C61Z, The current agreement is for $273,000 and the proposed agreement is for $332,000, with any future increases limited to increases in the cost of living Attached to this report is a list of accomplishments which have occurred during Willdan Financial's two- year term managing the financial operations of the City of Grand Terrace At the November 25, 2014 City Council meeting, staff presented proposed classification and compensation plans for regular City employees Staff recommended, and Council ti Packet Pg 139 13a WILLDAN I fCelebrothig kO years of s&r Ice December 22, 2014 Mr Kenneth J Henderson Interim City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, California 92313 Dear Mr Henderson I appreciate the opportunity to meet with you and the City Council Ad Hoc Committee on December 18th to discuss the terms and conditions of the proposed Professional Services Agreement for Finance Department Services Per our agreement with the Committee, we have revised the term of the Agreement so it ends June 30, 2015 It is our hope that the Agreement will be extended to a multi -year term, as originally proposed, in conjunction with the City's Mid - Year Budget Review and the related fiscal issues that are considered at that time We have also reduced the fee for services, as agreed with the Committee, to represent a 15% increase from the 22% increase originally proposed Despite this reduction, the hours of service provided under this Agreement will represent a 25% increase from the current Agreement, from 80 hours to 100 hours per week The table below shows the staffing allocation and revised billing rates Originally Proposed Position Agreement Weekly Billing Hours Rate Revised Interim Position Agreement Weekly Hours Billing Rate Finance Director 40 $92 00 Finance Director 40 $88 00 Principal Accountant 20 $56 00 Principal Accountant 20 $52 50 Financial Analyst 40 $42 00 Financial Analyst 40 $38 50 Total —1-1-001 Total 100 As a result of the billing rate reduction, the annualized fixed fee for Basic Services, as defined in the Agreement, is reduced from $332,500 to $313,950, with the amount billable through the term of the Interim Agreement (6/30/15) not to exceed $144,900 Following are the agreed upon adjustments and resulting calculations used to arrive at this amount ■ Current fixed fee $273, 000 ■ Rate increase 15% ■ New Annualized Fixed Fee $273,000 x 1 15 = $313,950 ■ Weeks Covered by New Agreement 24 ■ Prorated Fixed Fee through 6/30/15 (24/52) = 46154 x $313,950 = $144,900 The attached Agreement has been revised to reflect the terms and conditions as agreed upon with the Committee If there are any additional revisions to this Agreement that are proposed before it is presented to the City Council on January 13th, please advise Steve Elam Snaidd and Economic Consiitlnig I Enginwdng slid Fleming I Eamw EMmcy and Sudhain"Ity I Ndbn d Piapar 1 nasaand Into,opwablity 951 6872600 1 in 961.687 3610 1 27366 via Industda. Suite 200, Temwd% Galromia 926N-48M 1 www wiiklan cam Packet Pg 141 13b � 1 R c AGREEMENT FOR PROFESSIONAL SERVICES c Finance Department Services c W THIS AGREEMENT ("Agreement") is made as of this 13'" day of January, 2015 by and between the CITY OF GRAND TERRACE ("City"j and WILLDAN FINANCIAL SERVICES ("Willdan'. N o 1. WILLDAN'S SERVICES Willdan agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit "A" (the c "Services") m ce 2 TERM OF AGREEMENT The term of this Agreement shall be from January 14, 2015, the effective date pursuant to Paragraph "38" of this Agreement and shall o end on June 36, 2015 17 3 FAMILIARITY WITH WORK By execution of this Agreement, Willdan warrants w that Lo (1) It has thoroughly investigated and considered the work to be N performed, based on all available information. (2) it carefully considered how the work should be performed co (3) It fully understands the difficulties and restrictions attending the performance of the work under this Agreement S (4) It has the professional and technical competency to perform the d work and the production capacity to complete the work in a timely manner with respect to the schedule included in the scope of seances c 4 PAYMENT FOR SERVICES City shall pay for the services performed by LL Willdan pursuant to the terms of this Agreement, the compensation set forth in w the "Schedule of Compensation" attached to 'and incorporated into this Agreement as Exhibit "B" The fees for these services shall not exceed E $144,900 for Basic Services, as specified In Exhibit "A" Additional Services, as 0 specified in Exhibit "A", plus any expenses authorized in Paragyraph 22 of this a Agreement, will be in addition to this amount y d 5 TIME FOR PERFORMANCE Willdan shall not perform any work under this ?. Agreement _until (a) Willdan furnishes proof of insurance as required under n Paragraph "8" of this Agreement All services required by Willdan under this Agreement shall be completed on or before the end of the term of the 0 Agreement w 0 6 DESIGNATED REPRESENTATIVE Willdan hereby designates Mark Risco as ` a the Willdan Representative, and said Representative shall be responsible for job d E s Page 1 of 12 a s Packet Pg 143 13b r C void, except that Willdan may assign payments due under this Agreement to a financial institution C cc 12 STANDARD Willdan agrees that the services to be rendered pursuant to this Agreement shall be^ performed in accordance with the standards customarily provided by an experienced and competent professional organization rendering N the same or similar services. Willdan shall re -perform any of said services, which are not in conformity with standards as determined by the City 13 CONFIDENTIALITY Employees of Wilidan in the course of their duties may `o_ have access to financial, accounting, statistical, and personnel data of private individuals and employees of City Willdan covenants that all data, documents, discussion, or other information developed or received by Wilidan or provided for performance of this Agreement are deemed confidential and shall not be o disclosed by Willdan without written authorization by City City shall grant such authorization if disclosure is required by law All City data shall be returned to City upon the termination of this Agreement Wdidan's covenant under this w Section shall survive the"termination of this Agreement 14 RECORDS AND INSPECTIONS. Willdan shall maintain full and accurate records with respect to' all seances and matters covered under this Agreement City shall have free aocessrat all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect ' all program data, documents, proceedings and actmties Willdan shall maintain an upAo-date list of key personnel and telephone numbers for emergency contact after normal business hours 15 OWNERSHIP OF WILLDAN'S WORK PRODUCT All reports, documents, all a analysis, computation's, plans, correspondence, data, information, computer Media, including disks ',or other written material developed and/or gathered by Willdan in the performance of this Agreement shallbeacid remain the property of U. City without restriction or limitation upon its use or dissemination by City Such , Material shall not be the subject of at copyright application by Willdan Any re- use by City of any such materials on any project other than the protect for which they were prepared shall be at the sole risk of City unless City compensates Wilidan for such use Such work product shall be transmitted to City within ten (10) days after a written request therefore Wilidan may retain copies of such H products 2 16 NOTICES All notices given or required to be given pursuant to this Agreement y shall be in writing and may be given by personal delivery or by mad Notice sent by mad shall be addressed as follows o N! d! O a d E ` y Page 3 of 12 _ a 4 Packet 09 145 13b ee c eligibility to enroll in PERS as an employee of City and entitlement to any c contribution to be paid by City for employer contnbution and/or employee c contributions for PERS benefits 22 TRAVEL/EXPENSES. Any reimbursement expenses must be pre-authonzed by the City Manager and shall be based upon the approved por'icies and rates of the N City. 23 CONFLICT OF INTEREST Willdan agrees that any conflict or potential conflict of intefest shall be fully disclosed prior to execution of contract and Willdan shall 0 comply with all applicable federal, state and county laws and regulations governing conflict of interest. > 24 ECONOMIC INTEREST STATEMENT Willdan hereby acknowledges that pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted by City hereunder, Willdan is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest Statement (Form 760) with the City Clerk, for each employee providing advise under this Agreement, prior to the commencement of work 25 POLITICAL ACTIVITY/LOBBYING CERTIFICATION Willdan may not conduct any activity, Including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the 'v awarding of any federal contract, grant, loan, intended to influence (egislabon, administrative rulemawng or the election of candidates for pubrrc office during time compensated under the representation that such activity is being performed as a part of this Agreement 26 NON-DISCRIMINATION. In the performance of this Agreement, Willdan shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age physical or mental handicap, medical condition, or sexual orientation Wdldan will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national ongm, ancestry, age, physical or mental handicap, medical condition, or sexual onentation. 27 AUDIT OR EXAMINATION Willdan shall keep all records of funds received from City and make them accessible for audit or examinabon for a period of three years after final payments are issued and other pending matters. 0 28 MODIFICATION OF AGREEMENT This Agreement may not be modified, nor N may any of the terms, provisions or condibons be modified or waived or c otherwise affected, except by a written amendment signed by all parties a c a) E r 0 Page 5 of 12 a Packet Pg 1 7 ] 13b prevented or impeded by strikes, disturbances, nots, fire, severe weather, government action, war acts, acts of God, or any other cause similar or dissimilar to the foregoing which are beyond the control of the party from whom the affected performance was due 37 INTEGRATED AGREEMENT. This Agreement, itogether with Exhibits "AS" "B" and "C" supersede any and all other agreements, either oral or in venting, between the parties with respect to the subject matter herein Each party to this Agreement acknowledges that no representation by any party, which is not embodied herein, nor any other agreement, statement or promise riot contained in this Agreement shall be valid and binding Any modification of the Agreement shall be effective only if it Is In writing and signed by all parties 38. EFFECTIVE DATE The effective date of this Agreement Is January 14, 2015 and shall remain in full force and effect until amended or terminated Dated "CITY" By Darcy McNaboe, Mayor .yM1y 8 Sz { 7. t Dated: 1 ��,?� ,fir d* WII- _� _ � � � z� APPROVED AS TO FORM Richard L Adams II , City Attorney ATTEST: Pat Jacquez-Nares, City Clerk By Page 7 of 12 c �a c LL cc 3 CY Packet Pg 149 ' ji b t C� C EXHIBIT"A" - c U- SCOPE OF SERVICES (continued) �o N w ■ Fixed Assets ■ Information Technology oversight and coordination • Successor Agency accounting and reporting, including preparation of semi- c annual Recognized Obligation Payment Schedules (HOPS) N d II Additional Services In addition to the services specified in Section I of this Exhibit, additional Wdldan staff, including the Project Manager previously assigned to this engagement, are available to perform additional services as requested by the City Compensation for these additional services is outside the scope of rnrork covered in Section I of this Exhibit and will be separately compensated as identified in Exhibit "B" d E 4) 0 LL L i+ _ d d d L Q Nl d t7 d 10 _ O W 4l O L. 4 w c d E t c� Page 9 of 12 a Packet 67'j 1 13b ea c EXHIBIT "C" U- INSURANCE Willdan shall maintain throughout the duration of the term of the Agreement, liability insurance covering Willdan and, with the exception of Professional Liability Insurance, designating City Including its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants, as addltional insured against any and all claims resulting in injury of damage to persons or property (both real and personal) caused by any aspect of Wilidan 's work, in amounts no less than the following and with such c deductibles as are ordinary and reasonable in keeping with Industry standards it shall LA be stated, in the Additional insured Endorsement, that Willdan's insurance policies shall &! be primary as respects any claims related to or as the result of Willdan- 's work Any Insurance, pooled coverage, or self-insurance maintained by the City, its elected or o appointed officials, directors, officers, agents, employees, volunteers, or consultants o shall be non-contributory , Professional Liability Insurance $1,000,000/$2,000,000 General Liability, a General Aggregate $2,000,000 b Products Comp/Op Aggregate $2,000,000 -�` c Personal 8 Advertising Injury $1,000,000 d Each Occurrence $1,6 0,000 e Re Damage (any one fire) $ 50,000 f Medical Expense (any one person) $ 5,000 Workers' Compensation a Workers' Compensation Statutory Limits b EL Each Accident $1,000,000 c EL Disease - Policy Limit $1,000,000 d EL Disease - Each Employee $1,000,000 Automobile Liability, a Any vehicle, combined single limit $1,000,000 Wilidan shall provide thirty (30) days advance notice to City in the event of material changes or cancellation of any coverage Certificates of insurance and additional insured endorsements shall be`fumished to City thirty (30) days prior to the effective date of this Agreement. Refusal to submit such certificates shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement c m E s Page 11 of 12 a r 11 Packet Pg 153 13� Willdan Financial Services Major Accomplishments — City of Grand Terrace 2013 ➢ Clean-up and organization of paper and electronic documents (two -month effort) ➢ Business process evaluation and restructuring ➢ Development of Procurement Policy ➢ Mid -Year Budget Review (6 weeks into contract) ➢ Five -Year Financial Analysis and Budget Stabilization Plan ➢ Staff support for Budget Advisory Committee ➢ Staff support for Utility User Tax, including selection of consultants for Election Advisory Services and Ordinance preparation ➢ Preparation of FY 2013-14 Budget, receiving California Society of Municipal Finance Officers (CSMFO) Meritorious Award for Operating Budget (first time in City's history) ➢ Preparation of quarterly Recognized Obligation Payment Schedules (ROPS, including Department of Finance (DOF) interface, document requests and negotiation through "meet and confer" process ➢ Receipt of "unqualified" audit opinion for 6/30/13 Annual Financial Report 2014 ➢ Outsourcing of IT function to City of Loma Linda (achieving cost savings and significant vi r service level improvement), also assumed responsibility for contract administration and staff coordination ➢ Upgrade of City phone system (expected completion by end of December) ➢ Upgrade of City computers, including migration to Windows Operating System (expected completion by end of December) ➢ Replaced property tax consultant (from HdL Coren & Cone to RSG) ➢ Renewed sales auditing and tax consulting agreement with HdL ➢ Developed and implemented comprehensive set of Fiscal Policies as follows Policies Related to Safeguarding of Assets (Section 1) ■ Cash Handling & Control (101) ■ Petty Cash Funds & Change Boxes (1 02) Packet:Pg 155 AGENDA REPORT January 13, 2015 Council Item Appointment of Interim City Manager and Approval of Employment Contract Richard Adams, City Attorney RECOMMENDATION Appointment of Carol Jacobs as the Interim City Manager and Approval of an Employment Contract 2030 VISION STATEMENT This staff report supports all adopted Goals and all adopted Core Values of the City Council's 2030 Vision BACKGROUND The current Interim City Manager's employment agreement terminates on January 14, 2015 as well as his eligibility to serve as Interim City Manager as a CalPERS Annuitant The City Council has engaged the services of an executive search firm to assist the City with the recruitment of a City Manager It is expected that the recruitment process will not be completed until the end of April 2015 -Therefore, the City will require the services of another interim city manager until a city manager is appointed Government Code Section 54956(b) requires the contract of an unrepresented employee to be approved by the Council at a regularly scheduled Council Meeting DISCUSSION In order to fill the Interim City Manager position, the City Council interviewed Interim City Manager candidates during a special meeting held on December 11, 2014 The Council identified a top candidate and provided the City Attorney with negotiation authority to negotiate an employment agreement with the top candidate The City Attorney, negotiated an employment agreement for the City Council's consideration, which is within the authority provided The attached Interim City Manager Employment Agreement is for the employment of Ms Carol Jacobs as the interim city manager The interim city manager will act as the city manager while the City Council completes the process to hire a permanent city manager The term of the agreement is for a period ending upon the hiring of a City Manager and it will commence on January 14, 2015 FISCAL IMPACT Packet Pg 157 L l v a w c� a D O r n O W CO a n O z v Tm TN N D 0 m a c� M JzJ M n D� O� �D z gO MM zX �M K IV r O ic m z --I Attachment Grand Terrace Employment Agreement - Interim City Manager Carol Jacobs (1620 Interim City Manager Contract) INTERIM CITY MANAGER EMPLOYMENT AGREEMENT between the City of Grand Terrace and CAROL JACOBS �9 1 Parties and Date U E This Agreement is entered into as of 13t" day of January, 2015 by and c between the City of Grand Terrace, California, a municipal corporation — ("City"), and Carol Jacobs, an individual ("Employee") City and Employee CM are sometimes individually referred to as a "Party" and collectively as "Parties " H A The City requires the services of an Interim City Manager, while it 0 0 � recruits for the next City Manager, and 2 B The City Council of the City ("City Council") desires to employ Employee to serve as the Interim City Manager of City C The Parties desire to execute this Agreement pursuant to the �a authority of and subject to the provisions of Government Code Section 53260 et seq E d D In consideration of these Recitals and the performance by the = Parties of the promises, covenants, and conditions herein contained, the Parties agree as provided to this Agreement E d a! 2 Employment a The City hereby employs Employee as its Interim City Manager, and Employee hereby accepts such employment c 3 Commitments and Understandings a w A The Interim City Manager's Commitments d (1) Duties & Authority d a: (a) Employee shall be the chief executive officer of the City and be responsible to the City Council for the proper administration of all affairs of the City E (b) Employee shall perform all of the duties of a City a Manager as set forth the California Government Code, t , "r 1 'Packet Pg 161 14a jurisdiction Employee may be the head of one or more City departments (vi) Conduct research in administrative practices in order to bring about greater efficiency and economy in City government, and develop and recommend to the City Council long-range plans cc to improve City operations and prepare for future City growth and development U (vii) Provide management training and develop E leadership qualities among department heads and staff as necessary to build a City c management team that can plan for and meet N future challenges v N (viii) Exercise control of City government in c emergencies as authorized by the Municipal cc Code and California law c 2 cc (2) Hours of Work cc (a) Employee is an exempt employee as that term is used a in the Fair Labor Standards Act (FLSA), but is expected r�- to engage in those, hours of work that are necessary to - fulfill the obligations of the Interim City Manager's E position Employee does not have set hours of work as Employee is expected to be available at all times S (b) It is recognized that Employee must devote a great E deal of time to the business of the City outside of the d City's customary office hours, and to that end tM Employee's schedule of work each day, and week shall a vary in accordance with the work required to be performed Employee shall spend sufficient hours on c site to perform Employee's duties, however, Employee c. E has discretion over the Employee's work schedule and LU work location (c) Employee shall not spend more than 12 hours per F month in teaching, consulting, speaking, or other non - City connected business for which compensation is paid without the express prior consent of the City w Council d E a Packet ft 663 �• ri:�4 a 7 or employment under the supervision and control of Employee (5) The City Council agrees that any criticism of a City staff member shall be done privately through Employee (6) Neither the City Council nor any of its members shall interfere with the execution of the powers and duties of Employee Employee shall take orders and instructions from the City Council only when it is sitting as a body in a lawfully held meeting D Mutual Commitments (1) Performance Evaluation (a) The City Council recognizes that for Employee to respond to its needs and to grow in the performance of Employee's job, Employee needs to know how the City Council Members evaluate the Employee's performance (b) To assure that the Employee gets this feedback, the r City Council shall conduct an evaluation of the Employee's performance upon the direction of the City Council or the request of the Employee (2) ICMA Code of Ethics (a) The Parties mutually desire that the Employee be subject to and comply with the ICMA Code of Ethics (b) The Employee commits to comply with the ICMA Code of Ethics (c) The City and the City Council agree that neither the City Council nor any of its members will give the Employee any order, direction, or request that would require the Employee to violate the ICMA Code of Ethics 5 _ 0 E s R ZO Packet Pg, 165 13 C (d) The cost of any fidelity or other bonds required by law for Employee (e) The cost to 'defend and indemnify Employee as provided in Section 6 E below (f) Workers Compensation Basic Benefits (1) Holidays Employee is entitled to the standard paid holidays per calendar year, as set by the City Council (2) Benefits The Employee shall be entitled to all benefits, rights, and privileges accorded to the City Department Director except as otherwise provided in this Agreement Benefits shall include the following (a) California Public Retirement System retirement, (b) Employer Paid Medical (c) Cafeteria Plan (d) Vehicle Allowance (e) Sick/Leave Time Reimbursement to City Required $395 00 per month, 18 1 % of base salary, $300 00 per month, 10 hours per month Notwithstanding the foregoing, the following provisions requiring reimbursement for certain compensation and/or indemnification provided to Employee by the City apply (1) Paid Leave Pursuant to Government Code section 53243, in the event that Employee is convicted of a crime involving the abuse of his office or position, as defined by Government Code section 53243 4, with the City, any paid leave salary provided by the City for the time period in which the Employee is under investigation for such crimes shall be fully reimbursed by Employee to the City (2) Legal Defense Pursuant to Government Code section 53243 1, in the event that Employee is convicted of a crime rl c d E 10 Packet Pgs'167 14a 6 MISCELLANEOUS PROVISIONS The Term of this Agreement shall be for a period of approximately four to five months, or until a City Manager is appointed, whichever occurs last, commencing on January 13, 2015 B Provisions that Survive Termination Many sections of this Agreement are intended by their terms to survive Employee's termination of employment with the City, including but limited to Sections 6 E These sections, and the others so intended, shall survive termination of employment and termination o of this Agreement CM T v C Amendments This Agreement may be amended at any time by mutual agreement of the City and Employee Any amendments are to be negotiated, put in writing, and adopted by the City Council D Conflict of Interest (1) Employee shall not engage in any business or transaction or shall have a financial or other personal interest or association, direct or indirect, which is in conflict with the proper discharge of official duties or would tend to impair independence of judgment or action in the performance of official duties Personal as distinguished from financial interest includes an interest arising from blood or marriage relationships or close business, personal, or political associations This section shall not serve to prohibit independent acts or other forms of enterprise during those hours not covered by active City employment, providing such acts do not constitute a conflict of interest as defined herein (2) Employee shall also be subject to the conflict of interest provisions of the California Government Code and any conflict of interest code applicable to Employee's City employment (3) Employee is responsible for submitting to the City Clerk the appropriate Conflict of Interest Statements at the time of 0 appointment, annually thereafter, and at the time of separation from the position E s ca a Packet Pg r169 14a (5) Inasmuch as Employee shall serve as the chief executive of other City -related legal entities as provided in Section 3 A(1)(c) above, each provision of this Section 6 E shall be equally applicable to each City -related legal entity as though set forth in an indemnity agreement between Employee and that legal entity The City hereby guarantees the performance of this indemnity obligation by the City -related legal entity, and c shall indemnify and hold the Employee harmless against any CU failure or refusal by City -related legal entity to perform its obligations under this Section 6 E G E F Severability If any clause, sentence, part, section, or portion of this Agreement is N found by a court of competent jurisdiction to be illegal or unenforceable, such clause, sentence, part, section, or portion so found shall be regarded as though it were not part of this Agreement o and the remaining parts of this Agreement shall be fully binding and enforceable by the Parties hereto c G Laws Affectinq Title v� In addition to those laws affecting Employee, Employee shall have the same powers, rights and responsibilities as a Chief Executive < Officer, City Manager, City Administrative Officer, Administrator, U and/or City Administrator as those terms are used in local, state or E federal laws d w H Jurisdiction and Venue i d This Contract shall be construed in accordance with the laws of the d State of California, and the Parties agree that venue shall be in San 0 Bernardino County, California d 1 Entire Agreement E 0 This Contract represents the entire agreement of the Parties, and no E representations have been made or relied upon except as set forth herein This Contract may be amended or modified only by a written, fully executed agreement of the Parties J Notice c� Any notice, amendments, or additions to this Agreement, including change of address of either party during the term of this Agreement, E which the Employee or the City shall be required, or may desire, to R make shall be in writing and shall be sent by prepaid first class mail a or hand -delivered to the respective Parties as follows 11 Packet Pg 171 i 1 ! MEETING DATE TITLE PRESENTED BY RECOMMENDATION AGENDA REPORT January 13, 2015 Council Item Draft Planning, Engineering and Building and Safety Fee Study and Update Sandra Molina, Community Development Director 1) Receive the Draft Planning, Engineering and Building and Safety Fee Study and Update, and, 2) Direct staff to prepare notices for a January 27, 2015 public hearing 2030 VISION STATEMENT This staff report supports Goal #1 "Ensuring Our Fiscal Viability", and, specifically, the action item "Ensure Appropriate Cost Recovery for Services" It also supports Goal #3 "Promote Economic Development" and Goal #5 "Engage in Proactive Communication " BACKGROUND California State Law establishes that the legislative body of any county or city may establish reasonable fees for the processing of use permits, zone variances, or zone changes pursuant to the procedures required, or authorized, by this chapter or local ordinance, but the fees shall not exceed the amount reasonably required to administer the processing of such permits or zone variances When a local agency imposes any fee or exaction as a condition of approval of a proposed development, those fees shall not exceed the estimated reasonable cost of providing the service or facility for which the fee is imposed The City of Grand Terrace has not reviewed its Planning, Engineering, and Building fees in over a decade In September 2014, Council directed staff to work with Flint Strategies to review the City's existing fee structure to ensure fees were appropriate for services provided by staff and outside consultants and, if not, adjust them accordingly, so that the actual cost of providing services is captured As part of this review, Flint Strategies and staff also reviewed opportunities to streamline the accurate collection of fees and management of the entitlement process via online permitting to make it easier for applicants to access information -and for the public to follow project development DISCUSSION Fee Study Planning, Building and Engineering fees are charged to recover a portion of the cost of providing staff, materials and facilities to support the entitlement process This includes everything from minor applications for water heaters or patio covers to major developments, such as subdivisions Flint Strategies worked closely with the City Manager, Community Development Director, Finance Director, Consulting Building Official, and Human Resources to develop a programmatic approach to reviewing the current fee structure This review Packet,Pg,,173 r operations Online permitting allows residents and stakeholders to track proposed development projects online and monitor upcoming presentations to the Planning Commission and City Council The City currently contracts with HdL to generate building and engineering fees ONLY Only one user can access that system at a time Staff recommends transitioning to MyGov, a more robust, integrated online permitting system following adoption of the Fee Update C The cost is expected to be approximately the same per month as HdL, following a training session with an estimated cost $1,000 The proposed system may be accessed City-wide, would integrate all fees from planning, building and engineering and allow tracking and review of the entitlement process across all departments FISCAL IMPACT Adoption of the Updated Fee Schedule is expected to reduce General Fund subsidies to development services by capturing the actual cost of providing such services to applicants The cost for transition to MyGov will be approximately $1,000 for staff training and is included in the department's FY2014-15 adopted budget ATTACHMENTS • Grand Terrace Fee Study Report and Update 1_6_15 (PDF) • Comparison Chart -Planning and Engineering Fees (DOCX) • Exisitng Chapter 4 76 Building and Safety Fees (PDF) APPROVALS Sandra Molina Completed 12/19/2014 2 02 PM Finance Completed 12/27/2014 8 46 PM City Attorney Completed 12/29/2014 12 38 PM Community Development Completed 01/05/2015 1 07 PM City Manager Completed 01/06/2015 7 36 PM City Council Pending 01/13/2015 6 00 PM Packet'Pa 175 ;h15 a 2 (c) It is the intent of the Legislature in adding this section to codify existing constitutional and decisional law with respect to the imposition of development fees and monetary exactions on developments by local agencies This section is declaratory of existing law and shall not be construed or interpreted as creating new law or as modifying or changing existing law (Added by Stats 1986, Ch 1203, Formerly 65959, Renumbered and Amended by Stats 1988, Ch 418 ) Flint Strategies conducted a comprehensive review of the current fee structure and, based on accepted legally defensible methodology, has developed a revised set of Planning, Building and Engineering Fees In addition, we included limited funding for future development code updates and identified an option to increase the efficiency of the Community Development Department by streamlining the permitting and entitlement process via an online portal Approach Flint Strategies worked closely with the City Manager, Community Development Director, Finance Director and Human Resources to develop a programmatic approach to reviewing the current fee structure This included • A comprehensive review of the types of fees currently charged by the City of Grand Terrace for Planning, Building and Engineering services • Working with staff to review the number of the hours required to provide a specific service and identify the Grand Terrace staff member(s) and/or consultant who would perform that service • Review of fully burdened rate for staff members including salary and benefits based on 2014 data • Review of consultant fees charged for Building and Engineering services • Review of overhead costs based on the City's annual costs for utilities, lease of facilities and equipment allocated at an hourly rate based on the 2014-2015 Annual Budget • Review of planning and building fees in jurisdictions of similar size and geographic proximity to the City of Grand Terrace (Yucca Valley, Hesperia, Yucaipa, Colton, San Bernardino County) • Review of rates included in the Uniform Building Code (UBC) and on construction valuation tables published periodically by the International Conference of Building Officials (ICBO) in August, 2014 Methodology Pursuant to Government Code section 66014 et seq , when a local agency charges fees for zoning changes, zoning variances, use permits, building permits, building inspections, Packet Pg 177 15a $501 00 to $2,000 00 $23 50 for the first $500.00 plus $3 05 for each additional $100 00, or fraction thereof, to and including $2,000 00 $2,001 to $25,000 00 $69 25 for the first $2,000 00 plus $14 00 for each additional $1,000 00, or fraction thereof, to and including $25,000.00 $25,001 00 to $50,000 00 $39175 for the first $25,000 00 plus $10 10 for each additional $1,000 00, or fraction thereof,to and including $50,000 00 $50,000 00 to 100,000 00 $643 75 for the first $50,000 00 plus $7 00 for each additional $1,000 00, or fraction thereof, to and including $100,000 00 $993 75 for the first $1000,000 00 $100,001 00 to $500,000 00 plus $5 60 for each additional $1,000 00, or fraction thereof, to and including $500,000 00 $3,233 75 for the first $500,000 00 $500,001 00 to $1,000,000 00 plus S4 75 for each additional $1000 00, or fraction thereof, to and including $1,000,000 00 $1,000,001 00 and up $5,608 75 for the first $1,000,000 00 plus $3 65 for each additional $1,000 00, or fraction thereof 4 76 090 Swimming pool permits The building permit fee for new swimming pools is as prescribed in this section The K fee includes plan review fees as shown below and all inspection fees for all phases of construction including permit issuance fees, electrical permit fees, mechanical permit plumbing permit fees and solar energy permit fees it es, A Swimming pools accessory to a single-family dwelling 1 With a standard plan $250 00 m 2 With other than a standard plan $310 00 E B All other swimming pools 1 With a standard plan $350 00 a 2 With other than a standard plan $420i 00 C Spas and/or hot tubs r 1 With gas hookup $120I00 Packet Pg 189 1 15a 1 B The city council has adopted a resolution declaring a state of emergency due to the disaster, for damage caused by or occurring in the same disaster and the application for the building permit is filed with the division the resolution has been adopted by the city council 4 76 130 Residential Solar energy permits Any person filing an application for a permit to do solar energy work that meets the following criteria shall pay a simple fee of $75 00 for permitting • A solar energy system no larger than 10 kW ac or 30 kW thermal • A solar energy system installed on a single or duplex family dwelling • A solar panel or module array does not exceed the maximum legal building height 4 76 140 Fines Fines per infraction of this chapter are as follows A Building without a permit (other than a fence or wall), $1175 00, B Erecting a fence or wall without a permit, $375 00 4 76 150 NPDES fees All construction projects obtaining building permits that are regulated by the State Regional Water Control Board shall pay an NPDES permit inspection fee The fee shall be $185 00 for each project The fee will cover a six-month period starting on the date of the building permit issuance Projects that continue beyond a six-month time limit shall pay an additional fee equaling $185 00 for each six-month period Chapter 4 84 Engineering Fees Sections 4 84 010 Engineering fees 4 84 010 Engineering fees The Engineering Fee Schedules contains those charges assessed at the time an application is filed with the City, or which may be assessed during the processing of an application The fee schedule sets forth those applications for which a deposit is required and those for which a flat fee is imposed Deposits are required for those applications for which it is difficult to estimate actual processing costs For these projects, the applicant is required to pay all costs incurred by the City in processing the _ w applications, and may result in either additional charges or a refund to the applicant PacketP'g 191 15 aG --' 21 lots or greater Reversion to acreage Grading plan — Revised Public improvement fees NPDES Inspection Fees Sections 4 88 010 Planning fees 4 88 010 Planning fees $450 00 $600 00 $600 00 $600 00 Actual Cost of Staff OR Actual Cost of Consultant plus 15%Admin Fee Chapter 4 88 Planning Fees i The Planning Fee Schedules contains those charges assessed at the time an application is filed with the City, or which may be assessed during the processing of an application The fee schedule sets forth those applications for which a deposit is required and those for which a flat fee is imposed Deposits are required for those applications for which it is difficult to estimate actual processing costs For these projects, the applicant is required to pay all costs incurred by the City in processing the applications, and may result in either additional charges or a refund to the applicant Filing fees are required for routine applications in which processing costs have been estimated The filing fee is assumed to cover all processing costs, and no adjustments will be made except in those cases where extraordinary circumstances exist Planning fees are based on the following hourly rates for staff and consultants Community Development Director $155 per hour Planner $120 per hour Planning Technician $ 97 per hour Community Development Secretary $ 97 Consultants Actual cost plus 15%Administration Fee Code Interpretation $155 Extension of Time $310 Land Use Application/Review $97 Admin Site and Architectural Review • Minimum $310 • Structure less than 500 square feet $465 t� • Structure 500 to 14,999 square feet$ $1395 Packet Pg` ;193 15a 1f Temporary Sign Sign Variance Home Occupation Permit (Home Based Business) Plan Check Review Modification of Conditions of Approval • Staff Determination • Planning Commission Appeal of Director's Decision Appeal Planning Commission Decision to Council (Resident) Appeal Planning Commission Decision to Council (Non -Resident) Development Agreements Attorney Review Minor Event (200 people or less) Mid -Size Event (200-500) Major Event Printing/Copying Maps -Large Scale Printing Mailing Public Notice $155 $465 $97 $620 Deposit Actual Cost $465 $1,550 $930 $310 $1,550 Actual Cost plus 15% Admin Fee 50% Deposit Actual Cost plus 15% Admin Fee 50% Deposit $310 $620 $620 Deposit Actual Cost 25 Page Cost plus 15% Admin Fee Actual Costs plus 15% Admin Fee Actual Cost plus 15% Admin Fee Packet Pg 195 15b COMPARISON CHART - PLANNING AND ENGINEERING FEES Determination of Use (Staff Level) $475 00 $310 00 Determination of Use (Planning $475 00 $930 00 Commission) Notice of Exemption $233 00 Notice of Determination $233 00 (Applicant pays County Clerk Fee and/or Fish &Game Fees) Initial Study (Negative Declaration) $650 00 $930 00 Initial Study (Mitigated Negative $650 00 $1,550 00 OR Declaration) Actual Cost plus 15% Admin Fee Environmental Impact Report Deposits only Actual Cost plus 15% Admin Fee 50% Deposit Tentative Parcel Map $1,800 00 $1,800 00 Tentative Tract Map $2,150 00 $2,150 00 Revised Parcel Map $0 00 $1,800 00 Revised Tract Map $1,500 00 $1,800 00 Final Parcel Map $500 00 $620 00 Final Tract Map $700 00 $775 00 Lot Line Adjustment $750 00 $775 00 Lot Merger $550 00 $620 00 Reversion to Acreage $700 00 $775 00 Certificate of Compliance $800 00 $775 00 Sign Permit Standard $150 00 $155 00 Sign Program $350 00 $465 00 :Packet," Pg197 � { 1 n O D O z 0 D M D z z z G) D z v m z G) z m m z G) m m 0, town Attachment Comparison Chart -Planning and Engineering Fees (1623 Development Services Fee Study and Update) 1/6/2015 Grand Terrace CA Code of Ordinances ;15e ( Chapter 4 76 - BUILDING AND SAFETY FEES r' Sections d 4 76 010 - Building and safety plan review fee a When a plan or other data is required to be submitted by Section 106 of the 2007 California Building Code a plan review fee shall be paid at the time of submitting plans and specification for review Said plan review fee shall be 65 percent of the building permit fee as established by the Building Official 3 r (Ord No 233, .§ 1, 12-11-2007) U- Editor's note— d Ord No 233, § I, adopted December 11, 2007, amended Section 4 76 010 in its entirety to read as herein d set out Formerly, Section 4 76 010 pertained to building and safety fee deposits, and derived from Ord No 112, § 2(Exh A, Item 18), adopted 1989, Ord No 145, § 1, adopted 1993, and Ord No 161, § 1(Exh A), E CL adopted 1996 d2 0 4 76 020 - Building permits c Any person filing an application for a permit to do construction work shall pay a fee according to the N following schedule about blank 1/6/2015 Grand Terrace CA Code of Ordinances15 C each additional $1,000 00 or fraction thereof, to and including $1,000,000 00 cc a M H $1,000,001 00 4,95500 and up, plus .� $2 75 for each additional $1,000 00 or U. fraction thereof d 2 E CL 0 m as Plan review, sixty-five percent of the building permit fee, if plans are incomplete or revised so as to 0 require additional review, an additional fee will be charged at a rate of thirty-five dollars per hour witl- N a minimum charge of thirty-five dollars As required by Section 303 of the Uniform Building Code v i (Ord 161 § 1 Exh A(part), 1996 Ord ,145 § 1(part), 1993 Ord 112 § 2(ExhlbltA Item 18 (part)), 1989) m 4 76 030 - Electrical permits U. U, A Any person filing an application for a permit to do electrical work shall pay a fee according to the cc following schedule 1 Each service switch six hundred volts or less and not over two hundred amperes, thirty dollars, 2 Each service switch six hundred volts or less and over two hundred amperes to one thousand amperes, sixty dollars, m 3 Each service switch over six hundred volts or over one thousand amperes, one hundred dollars B The following permit fees are based on the actual area of the occupancies listed, determined from; exterior dimensions and include all lighting fixtures, switches, receptacles and the circuit wiring cc thereof and are in addition to the fee for the electrical service An additional fee shall apply to each motor, transformer or other electrical appliance that exceeds fifty units in accordance with the alternate fee schedule w 1 Warehouse, storage garages and aircraft hangers where no repair work is done, $0 11 per square d foot, E 2 All occupancies not listed, up to and including five thousand square feet, $0 12 per square foot, w 3 All occupancies not listed, that part which is over five thousand square feet, $0 08 per square a foot, 4 Plan Review Fees Where no plan review fee is charged as listed in subdivisions 1 through 3 of thl, subsection, and an electrical plan is required to be submitted, a plan review fee of one-half the electrical permit fee shall be paid, about blank Packet.Pg, 203 1/6/2015 Grand Terrace CA Code of Ordinances r `l i Jl r r pools, d Temporary 4000 sales stand, including service connection, etc , e Inspection 2000 for reinstallation of idle meter (removed by utility company), f Overhead 2000 line construction, poles and anchors each, g Any 3300 electrical work for which a permit is required, but no fee is provided in this chapter, shall pay the indicated fee, 8 Illuminated Signs Illuminated sign fees are as follows a New, relocated or altered illuminated signs 0 00-5 square feet $10 00 about blank 1/6/2015 Grand Terrace CA Ccde of Ordinances 4 Over ten 3 00 each 50 00 minimum building sewer connections, each 5 For each 1500 private sewage lift = station or sump pump, rated up to 1 LL hp d 6 Over 1 hp, 400 n add per r rated =- 0 horsepower d c 7 For each 4000 N cesspool W d �1 J 8 For each 4000 LL septic tank 9 For each 4000 complete =' private m sewage disposal system d U 10 For each 1500 water heater N and/or vent x W _ d 11 For each gas 4 00 each 15 00 minimum piping a system, 1 to 5 outlets k`t 12 For 6 or 3 00 each 20 00 minimum more outlets about blank PacketPg OR"fi 1/6/2015 swimming pool, including all necessary piping Public Private 18 For repair or alteration of drainage or vent piping 19 For each lawn sprinkler system on any one meter, 1, including backflow protection devices therefor 20 For vacuum breakers or backflow protection devices on tanks, vats, etc, or for installation on unprotected plumbing fixtures, including necessary water piping IM 5000 1500 1500 Grand Terrace CA Code of Ordinances d C. �o ILL a U) d V d y d Q. 0 a N <O U) W U. w m' L d cc LA X W d e _ w a about blank 1/6/2016 Grand Terrace CA Code of Ordinances 15 C each forced - air or gravity -type furnace or burner, including ducts and d vents CL attached to such appliance N over LL 100,000 BTUs N 3 _ Forthe r 15 00 E installation c or d > d relocation of each floor M furnace, N including d LL vent 4 For the 1500 installation or relocation of each suspended heater, recessed wall heater or floor - mounted unit heater 5 For the 1000 installation or relocation or ,r about blank Packet Pg 211 1/6/2015 Grand Terrace, CA Code of Ordinances N 10 including hp or each absorption system to and including 100,000 BTUs Over 3 hp, to and including 15 hp, or each absorption system over 100,000 BTUs to and including 500,000 BTUs Over 15 hp, to and including 30 hp, or each absorption system over 500,000 BTUs to and including 1,000,000 BTUs Over 30 hp, to and including 50 hp, or each absorption system over 1,000,000 BTUs to and including 2500 3000 3500 a V _ d d LL 0 d m e a 0 m d 0 M N T IA d LL w a cc IM m ti L d Q U _ x W _ e a about blank Packet Pg 213 1/6/2015 13 14 15 16 Grand Terrace, CA Code of Ordinances which a permit fee is prescribed elsewhere in this section Foreach evaporative cooler other than portable type For each ventilation fan connected to a single duct For each ventilation system which is not a portion of any heating or air conditioning system authorized by a permit For the installation of each hood other than a Type 1 grease hood, served by mechanical exhaust, 1500 1000 1500 1500 about blank PackefPg 215 1/6/2015 Grand Terrace CA Code of Ordi nances 15 C I I yards I 1101-1,000 1,001-10,000 10,001-100,000 cubic yards Plus $20 00 for each additional 100 cubic yards or fraction thereof over 100 cubic yards cubic yards plus $15 00 for each additional 1,000 cubic yards or fraction thereof over 1,001 cubic yards cubic yards Plus $50 00 for each additional 10,000 cubic yards or fraction N 1 11 $200 00 35000 V a d d LL 0 4) v d d e a 0 m d 0 M N !O T_ d d LL d m CL U Im c x w d e R a about blank Pack(t- 217 1/6/2015 _ Grand Terrace, CA Code of Ordinances t f 1/6/2015 Grand Terrace CA Code of Ordinances 15 C 3 I From outside the city 1 19800 C Set -Down Permit Fees 1 Group R-3 occupancies up to 2,000 $198 00 square feet area including all fees 2 Group R-3 occupancies 2,001 square feet 33000 and over in area including all fees 3 1 Group M-1 occupancies, including all fees 166 00 4 All other occupancies, fee is based on the valuation of the work per Chapter 15 28 plus all required electrical, mechanical, plumbing and solar energy fees D Annual Permits Annual permits per Section 15 04 050 of this code are as follows 1-10 employees $132 00 11-75 employees 26400 76-150 employees 39600 151-300 employees 66600 E Rehabilitation and Demolition Processing Fees 1 Preparation of Job specifications $198 00 2 City council approval 61 00 3 Contract performance inspection 61 00 F Billing fee 3300 G Record special assignment 9900 H Wire and/or wood fences (per lot) 2000 I Residential driveway approach 3300 d w cc Q c cc A a .r d d LL N d v d r.+ c d E a 0 d a� 0 M N to Z' U) d LL w m c c m r a U c LA x w c m E R r w a about blank Packef, Pg 221 1/6/2015 Grand Terrace CA Code of Ordinances 15c Plus $2 75 for each additional $1,000 00 or fraction thereof (Ord 161 § 1 Exh A(part), 1996 Ord 145 § 1(part), 1993 Ord 112 § 2(Exhib►tA Item 18(part)), 1989) 4 76 090 - Swimming pool permits The building permit fee for new swimming pools Is as prescribed In this section The permit fee Includes plan review fees as shown below and all Inspection fees for all phases of the construction Including permit Issuance fees, electrical permit fees, mechanical permit fees, plumbing permit fees and solar energy permit fees A Swimming pools accessory to a single-family dwelling 1 With a standard plan $250 00 2 With other than a standard plan $310 00 B All other swimming pools 1 With a standard plan $350 00 2 With other than a standard plan $420 00 C Spas and/or hot tubs 1 With gas hookup $120 00 2 Self contained $75 00 (Ord 161 § 1 Exh A(part), 1996 Ord 145 § 1(part), 1993 Ord 112 § 2(ExhibitA Item 18(part)), 1989) 4 76 100 - Residential aluminum patio cover permits Residential aluminum patio cover permit fees are as follows A Residential aluminum patio covers, Includes plan review and permit Issuance fees, seventy-five dollars, B When the patio cover Is to be constructed from a San Bernardino County standard plan or an International Conference of Building Officials standard plan, the set fee will Include comparison plan review and permit Issuance fees, fifty dollars M N W v N d G1 LL Z% y 'a C R 0) CID m d M U M _ .r N x w r c m E R r w a about blank Packet Pg 223 r ' 1/6/2015 Grand Terrace CA Code of Ordinances 2,001 square feet B Storage tanks, Including related piping and regulating devices 0-750 gallons $5 00 751-2,000 gallons 800 2,000 gallons and over 800 Plus $2 00 for each additional 1,000 cubic feet C For rock storage 0-1,500 cubic feet $5 00 1,501-3,000 cubic feet 800 3,001 cubic feet and over 800 Plus $2 00 for each additional 1,000 cubic feet or fraction thereof over 3,001 cubic feet D For each appliance or piece of equipment regulated by the Uniform Solar Emergency Code for which no fee is listed, three dollars E Plan Review Fee Where no plan review fee is charged and a plan is required to be submitted for the solar energy system, and a plan review fee is required to be submitted for the solar energy system, a plan review fee of one-half the solar energy permit shall be paid Note The fees in this section do not include permit fees for any parts of the solar system which are subject to the requirements of other applicable codes (Ord 161 § 1 Exh A(part), 1996 Ord 145 § 1(part), 1993 Ord 112 § 2(Exh/bltA Item 18 (part)), 1989) 4 76 140 - Fines Fines per infraction of this chapter are as follows A Building without a permit (other than a fence or wall), one thousand one hundred seventy-five dollars, Cl) N r v d LL R _ cc tM c m ti a cc U _ w N! x w r d E 0 a about blank Packet Pg 225 r � r � t AGENDA REPORT MEETING DATE January 13, 2015 Council & Successor Agency Item TITLE Annual Financial Report for the Year Ended June 30, 2013 PRESENTED BY Cynthia Fortune, Finance Director RECOMMENDATION Receive and file the Annual Financial Report and related documents for the year ended June 30, 2014 2030 VISION STATEMENT This staff report supports City Council Goal #1, "Ensuring Our Fiscal Viability" through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations BACKGROUND Each year, the City has an independent audit conducted of its financial statements and related internal control procedures The audit for the fiscal year ended June 30, 2014 4 has been completed and the Annual Financial Report issued by the City's auditor, Lance, Soil & Lunghard, LLP 1677l�7�[•1 `I One of the key aspects of any annual financial audit is the Independent Auditor's Report, which is provided on page 1 of the Annual Audit Report (Exhibit A) The Independent Auditor's Report provides its opinion on whether or not the financial statements fairly present, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information as of the end of the fiscal year, and the respective changes in financial position and cash flows, where applicable, in conformance with Generally Accepted Accounting Principles (GAAP) The resulting 'opinion letter" is either unqualified or qualified The "opinion letter" received by the City for its financial statements for the period ended June 30, 2014 is unquabfied, indicating that the financial statements fairly represent the City's financial position in accordance with GAAP In addition to the Annual Financial Report, the independent auditor issues other related documents, which are summarized below • Audit Overview Letter (Exhibit B) t Discusses the auditor's responsibilities under Government Auditing Standards 11 Packet Pg 227 -11 n - 77 Z (� Z Z -n v X z n z m D n m m 0 C o rD- m m O w o X z N O D 2 .P r '0 d �D IV � N d `O Attachment exhibit a - Annual Financial Report Ending June 30, 2014 (1627 Annual Financial Report for the Year Ended June 30, 2014) 2 Ca M D ci m z m z --4 0 z D r r r m W r D z A m c'> m N Of W w- s Attachment Exhibit a - Annual Financial Report Ending June 30, 2014 (1627 Annual Financial Report for the Year Ended June 30, 2014) CITY OF GRAND TERRACE ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2014 TABLE OF CONTENTS Page Number REQUIRED SUPPLEMENTARY INFORMATION Budgetary Comparison Information General Fund 63 Street Improvement Fund 64 Housing Authority 65 Child Care Center Fund 66 Notes to Required Supplementary Information 67 COMBINING AND INDIVIDUAL FUND STATEMENTS AND SCHEDULES Combining Balance Sheet - Nonmajor Governmental Funds 68 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Nonmajor Governmental Funds 72 Budgetary Comparison Information — Special Revenue Funds ` Storm Drain Improvement 76 1 Park Development 77 AB 3229 COPS 78 Air Quality Improvement 79 State Gas Tax 80 Traffic Safety 81 Facilities Development 82 Measure 1 83 CDBG 84 Terrace Pines Landscape and Lighting District 85 Budgetary Comparison Information — Special Revenue Funds Street Improvement 86 Capital Projects 87 Combining Statement of Net Position —All Agency Funds 88 Combining Statement of Changes in Assets and Liabilities — All Agency Funds 89 I- N m r m E Packet Pg 233 LSE QO 00 000 �o CERTIFIED PUBLIC ACCOUNTANTS Agx.hm.ofM.CWM VILMUre peeLer & boUCbCr To the Honorable Mayor and Members of the City Council City of Grand Terrace, California Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City of Grand Terrace, California, as of June 30, 2014, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America Change in Accounting Principle As discussed in Note 1 to the financial statements, in 2014 the City adopted new accounting guidance, GASB Statement No 65, Items Previously Reported as Assets and Liabilities Our opinion is not modified with respect to this matter Other Matters Required Supplementary Information = a Accounting principles generally accepted in the United States of America require that the management's discussion and analysis, and the budgetary comparison information of the General Fund, Street N Improvement, Housing Authority, and Child Care as listed in the table of contents be presented to v i supplement the basic financial statements Such information, although not a part of the basic financial ` statements, is required by the Governmental Accounting Standards Board, who considers it to be an c essential part of financial reporting for placing the basic financial statements in an appropriate C4 operational, economic, or historical context We have applied certain limited procedures to the required M supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements =_ We do not express an opinion or provide any assurance on the information because the limited w procedures do not provide us with sufficient evidence to express an opinion or provide any assurance ,C Other Information 0 m Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements The combining and individual nonmajor fund financial statements and schedules are presented for purposes of additional analysis and are not a required part of the basic financial statements The combining and individual nonmajor fund financial statements and schedules are the responsibility of management and were derived from and relate directly to the underlying accounting and other records Q used to prepare the basic financial statements Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, W and other additional procedures in accordance with auditing standards generally accepted in the United States of America In our opinion, the combining and individual nonmajor fund financial statements 0 and schedules are fairly stated, in all material respects, in relation to the basic financial statements as a t whole � a 2 Packet Pg 235 D m z m z -4 o z a r r r m n W r D z A d' 0 LLJ Attachment Exhibit a - Annual Financial Report Ending June 30, 2014 (1627 Annual Financial Report for the Year Ended June 30, 2014) ',;� r } The remaining statements are fund financial statements that focus on individual parts of the City government, reporting the City's operations in more detail than the government - wide statements ■ The governmental funds statements explain how general government services like public safety were financed in the short term as well as what remains for future spending ■ Proprietary funds statements offer short and long-term financial information about the activities the government operates like a business ■ Fiduciary fund statements provide information about the fiduciary relationships - like the agency funds of the City - in which the City acts solely as agent or trustee for the benefit of others, to whom the resources in question belong The financial statements also include notes that provide additional explanatory information regarding the financial statements, as well as more detailed data The statements are followed by a section of required supplementary spreadsheets that provide additional financial and budgetary information Reporting the City as a Whole The accompanying government -wide financial statements include two statements that present financial data for the City as a whole The Statement of Net Position and the Statement of cnr �. Activities report information about the City as a whole and about its activities These statements include all assets ands liabilities using the accrual basis of accounting, which is similar to the accounting used by most private -sector companies All of the current year's revenues and o expenses are taken into account regardless of when cash is received or paid These two statements report the City's net position and changes in net position that transpired during the fiscal year The City's net position - the difference between assets and liabilities - are one way to measure the City's financial health, or financial position Over time, increases and decreases in the City's net position are one indicator of whether its financial health is improving or deteriorating Other nonfinancial factors, however, should also be considered such as changes in the City's property tax or sales tax base and the condition of the City's roads, to assess the overall health of the City The Statement of Net Position and the Statement of Activities are divided into two types of activities ■ Governmental activities - Most of the City's basic services such as public safety, streets and roads, economic development and parks maintenance, are reported here Sales taxes, property taxes, state subventions, and other revenues finance most of these activities ■ Business -type activity - The City charges fees for services to customers and records x related such that all costs of services are accounted for in this fund w 6 Packet Pg 239 16a A summary of the government -wide Statement of Net Position at June 30, 2014 and June 30, 2013, are as follows Table 1 Net Position Governmental Activities Business type Activities Total 2014 2013 2014 2013 2014 2013 Current and other assets 7933432 9285442 2629192 2589325 10562624 11874767 Capital assets net 12345148 12181837 5062548 5151118 17407696 17332955 Total assets 20 278 580 21467 279 7691740 7 740 443 27 970 320 29 207 722 Other liabilities 1 226 028 3 639 478 505 350 510 509 1731378 4 149 987 Long term liabilities 2642708 2717372 2642708 2717372 Total liabilities 3 868 736 6 356 850 505 350 510 509 4 374 086 6 867 359 Netinvestmentin capital assets 10934663 10590137 5062548 5151118 15997211 15741255 Restricted 4 499 227 4 287 451 4 499 227 4 287 451 Unrestricted 975 954 232 841 2 123 842 2 078 816 3 099 796 2 311 6S7 Total net position $ 16 409 844 $ 15 110 429 $ 7 186 390 $ 7 229 934 $ 23 596 234 $ 22 340 363 $15,997,211 (67 8%) of the net position reflects the City's investment in capital assets, less any 11- related debt used to acquire those assets that are still outstanding Since these assets are used o " to provide services to the citizens they are not available for future spending An additional $4,499,227 represents resources that are subject to external restrictions on how they may be o used N 0 M A summary of the government -wide Statement of Activities for the year ended June 30, 2014 c and 2013, are as follows a� V w V_ 0 0. m _ R c w R 0 a to s x w r m E s cc a 8 Packet Fig 241 16a Interest on long-term debt expenses decreased by $4,223 or 6 percent compared to the prior year The $70,455 in long- term debt Interest charged to the General Fund during FY 2013- 14, was for the Zion Bank Capital lease Extraordinary item gains totaling $438,680 is due to the gain on asset transfers from the Successor Agency to the City approved by the Department of Finance Governmental Activities The following table shows the cost of each of the City's major programs and their net cost after subtracting fees and other direct revenue generated by the activities The net cost reflects the financial burden that was placed on the City taxpayers by each of the programs Net Cost of Governmental Activities 2014 2013 C R Total Cost of Net Cost of Total Cost of Net Cost of _C U. Services Services Services Services General government $ 1 315 202 $ 1 158 744 $ 1,553 552 $ 1 518 301 C Public safety 1 824 976 1497,644 1 845 632 679 777 a Publicworks 1 478 267 956 413 1 262 693 711 608 N Economic development 5 426 5 426 10 592 (107 811) v Cultural and recreation 1 847 658 561 449 1 426 017 299 877 d Interest on long-term debt 70 455 70 455 66 232 66 232 N Total $ 6 541 984 $ , 4 250 131 $ 6 164 718 $ 3 167 984 This table shows the cost of all governmental activities this year was $6,541,984 General tax dollars paid for approximately 65 percent of this cost Fees, grants and contributions funded the balance of the cost of governmental activities c d E t a 10 Packet Pg 243 Business -Type Activity Total revenues of the City's business -type activities, which consist only of the Waste Water Disposal Fund, were $1,535,969 Revenues Increased by $33,363 or 2 0 percent in FY 2013-14, from $1,502,606 in FY 2012-13 Operating expenses compared to the previous fiscal year Increased $155,874 (or 10 9 percent), from $1,423,639 in FY 2012-13 - to $1,579,513 in FY 2013-14 The main reason for this Increase in expenses is the change in the treatment of overhead cost allocation charges ($158,723), which were considered as operating expenses in FY 2013-14, as opposed to being considered as transfers out, which was the case in previous years The cost of waste water disposal by the City of Colton (system operator) amounted to $1,182,000 or 83 0 percent of total operating expenses Expenses and Program Revenues — Business -type Activities Waste Water Treatment Major Funds i7 Operating Expenses ❑ Operating Revenues As noted earlier, the City uses fund accounting to provide proper financial management of the City's resources and to demonstrate compliance with finance -related legal requirements Maior Governmental Funds The General Fund is the main operating fund of the City At the end of the current fiscal year, the fund balance of the General Fund increased $443,183 to $1,936,964 from a fund balance of $1,493,781 at June 30, 2013 Total fund balance in all Governmental Funds was $6,243,867 General Fund Revenues and Expenditures amounted to Revenues Expenditures Other Sources (Uses) Net Change in Fund Balance Beginning Fund Balance as restated Ending Fund Balance 2013-14 $ 5,286,772 (4,761,050) (82,539) 443 183 1493,781 Increase (Decrease) in 2012-13 Fund Balance $ 4 213 649 $ 1,073,123 (3,883,675) 376 847 706,821 786 960 1,936 964 $ 1,493 781 (877,375) (459,386) (263 638) 706,821 $ 443 183 12 Packet Pg 245 16a E�t The fund balance of the Housing Authority Fund decreased by $100 during FY 2013- 14 This fund accounts for the housing assets as a result of the dissolution of community redevelopment agency of the City The Child Care Center Fund ended the fiscal year with a net change of ($10,263), while the Capital Projects Fund had a net change of ($202,112) at June 30, 2014 Nonmajor Funds The Nonmajor funds, as listed in the table of contents of this report, include Gas Tax, Measure I, the Capital Improvement Funds, and most of the special revenue funds Fiduciary Funds Fiduciary funds are used to account for resources held for the benefit of parties outside the City In these cases, the City has a fiduciary responsibility and is acting as trustee The Statement of Fiduciary Net Position, included in the Basic Financial Statements, separately reports all of the City's fiduciary activities The City's fiduciary activities are reported in separate statements of fiduciary net position and statement of changes in fiduciary net position (Private Purpose Trust Fund- Successor Agency of the Former RDA only) Fiduciary funds are not reflected in the government- wide financial statements because the resources of those funds are not available to support the City's own programs However, the City is responsible for ensuring that the assets reported in these funds are used for their intended purposes Capital Assets As of June 30, 2014, the City had invested $17,332,955 in a broad range of capital assets, including buildings, parks and park improvements, computer and maintenance equipment, vehicles, sewer collection systems, streets, sidewalks and storm drains The City is exempt by provisions of Governmental Accounting Standards Board (GASB) Statement No 34 from including the valuation of City infrastructure developed prior to the implementation of GASB Statement No 34 t- N m c m E 14 Packet Pg 247 r Economic Factors and Outlook for Future Years Although the focus of this Annual Report is on the economic condition of the City as the fiscal year ended June 30, 2014, it is important for the City's financial management to report on current issues affecting the City and their economic impact on FY 2013-14, and future years Grand Terrace was incorporated in 1978 despite reservations of the San Bernardino Local Agency Formation Commission regarding the City's ability to sustain itself financially over the long term In 1980, Grand Terrace formed a Community Redevelopment Agency (CRA), incorporating all of the City's 3 6 square miles into the CRA's one redevelopment project area For the most part, from 1980 until the dissolution of all redevelopment agencies by the state Legislature in 2011, the City was able to survive on a combination of General Fund and redevelopment tax increment revenues After the loss of redevelopment revenues, new light was shed on the structural imbalance between revenues and expenses contained in the City's General Fund Since the dissolution of redevelopment, the City has struggled to remain solvent and has implemented many cost reduction and containment strategies, including reducing City Hall staff by approximately 67%, contracting out additional functions, such as Finance, Information Technology and park maintenance (in addition to law enforcement, legal services and animal services) With the slowly improving economy, a structurally -balanced budget for FY 2014-15, the adoption of a Vision and Strategic Plan, and a new focus on economic development, there is some hope the City can fiscally sustain itself, albeit at a much reduced organizational footprint than in years past Grand Terrace has a current population of approximately 12,285 and remains one of the i smallest of the County of San Bernardino's twenty-four cities, with only the cities of Big Bear r Lake and Needles being smaller than Grand Terrace The City is geographically located in the Inland Empire (Riverside and San Bernardino counties) and experienced the full impact of the o Great Recession along with the region as a whole While largely a bedroom community, recent c commercial development, new commercial development opportunities and a number of economic indicators have provided City Officials renewed optimism regarding the economic future of the City Moreover, the City was able to settle litigation with the City of Colton, extricating itself from the wastewater business during a time when it was least able to carry out c this function from staffing and organizational competency standpoints As a result the City was provided a one-time infusion to its General Fund of $400,000 and annual lease payments to the w General Fund of $300,000, and rising in proportion to future rate increases o As a result of the improving economy, the completion of two national tenant drug stores and the retention, with brand new facilities, of the region's largest grocery store chain, a national auto parts store and the City's most successful full -service, sit-down restaurant, sales tax revenues to the City increased in 2013 by 32% over 2012 While the results are not yet in for 2014, the opening of the world's largest quick service restaurant in December 2014, and the anticipated development of the world's largest coffee house chain at a key traffic intersection in 2015, bodes well for continued improvement in this vital area While the above developments are significant, perhaps the most significant project in the history of the Gity will be considered by the Grand Terrace City Council at its first meeting in 2015 The City owns approximately 57-acres of undeveloped property along the 1-215 freeway in the w southwest area of the community and has been engaged in discussions with the Inland Empire's most significant development entity (and one of its oldest) to bring about a significant development project on the property in question If the discussions result in an approved agreement for exclusive negotiations and, ultimately, a development agreement providing for a 16 1. Packet Pg' 249 x v D C) m z m z �, o z D r r m m W r D z A N tJ1 s Attachment Exhibit a - Annual Financial Report Ending June 30, 2014 (1627 Annual Financial Report for the Year Ended June 30, 2014) CITY OF GRAND TERRACE STATEMENT OF ACTIVITIES YEAR ENDED JUNE 30, 2014 Functions/Programs Primary Government Governmental Activities General government Public safety Economic development Cultural and recreation Public works Interest on long-term debt Total Governmental Activities Business -Type Activities Waste Water Disposal Total Business -Type Activities Total Primary Government Program Revenues Operating Capital Charges for Contributions Contributions Expenses Services and Grants and Grants $ 1,315,202 $ 156,458 $ - $ - 1,824 976 105,963 221,369 - 5,426 - - 1,847,658 1,286,209 - - 1,478,267 295,168 197,239 29,447 70,455 - - - 6,541,984 1,843,798 418,608 29,447 1,579 513 1,533,755 - - 1,579,513 1,533,755 - - $ 8,121,497 $ 3,377,553 $ 418,608 $ 29,447 General Revenues Taxes Property taxes, levied for general purpose Sales taxes Franchise taxes Business licenses taxes Use of money and property Other Extraordinary gam/(loss) Total General Revenues and Extraordinary Items Change in Net Position Net Position at Beginning of Year Restatement of Net Position Net Position at End of Year v Co N O C) m m c w r`a m w w r- 0 0. tY Ta c LL Ta 0 _ c a N t0 r m E al See Notes to Financial Statements 20 Packet yPg 253 16a CITY OF GRAND TERRACE BALANCE SHEET GOVERNMENTAL FUNDS JUNE 30, 2014 Assets Cash and investments Interest receivable Accrued revenue Due from other funds Due from other governments Advances to other funds Notes and loans receivable Property held for resale Total Assets Liabilities, Deferred Inflows of Resources, and Fund Balances Liabilities Accounts payable Accrued liabilities Due to other funds Due to other governments Advances from other funds Refundable deposits Total Liabilities Deferred Inflows of Resources Unavailable revenues Total Deferred Inflows of Resources Fund Balances Nonspendable Advances to other funds Notes and loans Property held for resale Restricted for Community development Public works Child Care Committed to Committed to contingencies Committed to equipment replacement Committed to budget stabilization Unassigned Total Fund Balances Total Liabilities, Deferred Inflows of Resources, and Fund Balances Special Revenue Funds Street Housing Child Care General Improvement Authority Center $ 2651,332 $ 1,074,698 $ 22 131 $ 19 201 140 - - - 45,241 - - 27,617 296 513 - - - 217,216 - 448,636 - - - 168,205 - 364 - 748,128 - - - 640166 - $ 3,210,806 $ 1,074,698 $ 2,027,266 $ 46,818 $ 135,130 $ - $ - $ 2,893 45 235 - - 24 329 925,272 - 21165 168205 - - - - 4 663 - - 1,273,842 4,663 21,165 27,222 79,128 3,013 - - 168,205 - 364 - 748,128 - - - 640,166 - - 370,474 - 1, 070,035 - - - - 16 583 600 000 - - - 200000 - - - 402091 - - - 734, 509 - - - 1,936,964 1,070,035 1,926,973 16,583. $ 3,210,806 $ 1,074,698 $ 2,027,266 $ 46,818 See Notes to Financial Statements 22 Packet_Pg 255 --I 2 N D Gi m z m z --i o z D r r r m m W r D z A A �w N Ant a ' Attachment Exhibit a - Annual Financial Report Ending June 30, 2014 (1627 Annual Financial Report for the Year Ended June 30, 2014) Y` -'16 a CITY OF GRAND TERRACE STATEMENTS OF REVENUES, f EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2014 N Revenues Taxes Intergovernmental Charges for services Use of money and property Fines and forfeitures Miscellaneous Total Revenues Expenditures Current General government Public safety Public works Cultural and recreation Debt service Principal retirement Interest and fiscal charges { Capital outlay 11 Project improvement costs Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses) Transfers in Transfers out Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year General $ 4,203,943 9,289 825 471 22,065 221,656 4 348 0 M d Special Revenue Funds Street Housing Child Care Improvement Authority Center �c $ - $ - $ - 85 747 - 1 093 093 s 958 22 19 i 5,286,772 86,705 1444,468 - 1,708,441 - 840123 49,207 459,668 - 181,215 - 73 634 - 53,501 - 4,761,050 49,207 20 975 0 o. m 42 1,094,087 c R c U. 3 1 090 153 Q 142 14 197 c N 142 1,104,350 0 525 722 37,498 (100) (10 263) (82 539) (82,539) 443 183 37 498 (100) (10 263) 1,493,781 1 032 537 1,927,073 26 846 $ 1,936,964 $ 1,070,035 $ 1,926,973 $ 16,583 c d E z Q See Notes to Financial Statements 26 Packet Pg 259 -i 2 N V D 6) m z IT! z N Q °D z a r r r IT! m W r a z m m n x rqh -o 21- F-I Attachment Exhibit a - Annual Financial Report Ending June 30, 2014 (1627 Annual Financial Report for the Year Ended June 30, 2014) r I CITY OF GRAND TERRACE STATEMENT OF NET POSITION PROPRIETARY FUNDS JUNE 30, 2014 c Business -Type N Activity roi m c Waste Water Disposal a Assets V Current w Cash and investments $ 2,562,779 Accrued revenue 66413. y Total Current Assets 2,629,192 d r Noncurrent C Capital assets Q- Sewer system 7,415,106 Less accumulated depreciation (2,352,558) c Total Noncurrent Assets 5,062,548 c v= Total Assets $ 7,691,740 Liabilities and Net Position = a Liabilities c~v r Current v Accounts payable �= $ 3,720 f Accrued liabilities 995 0 Deposits payable 6,875 N Due to other governments 493 760 M m Total Liabilities 505,350 Net Position a� = Net investment in capital assets 5,062,548 Unrestricted 2,123,842 `c ,C Total Net Position 7,186,390 0 CL Total Liabilities and Net Position $ 7,691,740 ea � i Q I See Notes to Financial Statements 30 Packet Pg 263 CITY OF GRAND TERRACE STATEMENT OF CASH FLOWS / PROPRIETARY FUNDS YEAR ENDED JUNE 30, 2014 Business -Type Activity Cash Flows from Operating Activities Cash received from customers Cash payments to suppliers Cash paid to employees for services Net Cash Provided (Used) by Operating Activities Cash Flows from Investing Activities Interest received Net Cash Provided (Used) by Investing Activities Net Increase (Decrease) in Cash and Cash Equivalents Cash and Cash Equivalents at Beginning of Year Cash and Cash Equivalents at End of Year Reconciliation of Operating Income to Net Cash Provided (Used) by Operating Activities Operating income (loss) Adjustments to reconcile operating income (loss) net cash provided (used) by operating activities Depreciation (Increase) decrease in accounts receivable (Increase) decrease in due from other governments Increase (decrease) in accounts payable Increase (decrease) in due to other governments Total Adjustments Net Cash Provided (Used) by Operating Activities Waste Water Disoosal $ 1,919,989 (1,431,409) (64,690) 423,890 2,214 2,214 426,104 2 136 675 $ 2,662,779 $ (45,758) 88,570 266,134 120,100 (7,459) 2 303 469,648 $ 423,890 See Notes to Financial Statements 32 Packet Pg= 265 18a i CITY OF GRAND TERRACE STATEMENT OF CHANGES IN FIDUCIARY NET POSITION FIDUCIARY FUNDS YEAR ENDED JUNE 30, 2014 Successor Agency Private Purpose Trust Additions RPTTF distribution Investment earnings Contributions from City Total Additions Deductions General Debt service payments - interest Payments of enforceable obligations Other payments Total Deductions Extraordinary gam/(loss) Changes in Net Position Net Position - Beginning of the Year Restatements Net Position - Beginning of the Year, as Restated Net Positron - End of the Year $ 1,406,775 20,771 1 086,857 2,514,403 250,000 1,236,912 3,086,857 49,087 4,622,856 (438,680) a (2,547,133) H co 8,675,843 (318,061) N 8,357,782 o" M y c $ 5,810,649 See Notes to Financial Statements 34 Packet Pg 267 16a CITY OF GRAND TERRACE f NOTES TO FINANCIAL STATEMENTS (CONTINUED) 1 JUNE 30, 2014 - Note 1 Organization and Summary of Significant Accounting Policies (Continued) b Government -Wide and Fund Financial Statements The government -wide financial statements include a statement of net position and a statement of activities These statements present summaries of governmental and business -type activities for the City accompanied by a total column Fiduciary activities of the City are not included in these statements Certain eliminations have been made as prescribed by GASB Statement No 34 in regard to mterfund activities, payables, and receivables All internal balances in the statement of net position have been eliminated except those representing balances between the governmental activities and the business -type activities, which are presented as internal balances and eliminated in the total primary government column Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business -type activities, which rely to a significant extent on fees and charges for support The statement of activities demonstrates the degree to which the direct and indirect expenses of a given function or segment are offset by program revenues Direct expenses are those that are clearly identifiable with a specific function or segment Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and 2) grants and contributions, including special assessments, that are restricted to meeting the operational or capital requirements of a particular function or segment Taxes and other items not properly included among program revenue are reported instead as general revenues Y _s Separate financial statements are provided for governmental funds, proprietary, and fiduciary funds, even though the latter are excluded from the government -wide financial statements Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements c Measurement Focus, Basis of Accounting and Financial Statement Presentation The government -wide statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund and fiduciary fund financial statements Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of the cash flows Accordingly, all of the City's assets and liabilities, including capital assets, as well as infrastructure assets, and long-term liabilities, are included in the accompanying statement of net position The statement of activities presents changes in net position Under the accrual basis of accounting, revenues are recognized in the period in which they are earned while expenses are recognized in the period in which the liability is incurred The types of transactions reported as program revenues for the City are reported in three categories 1) charges for services, 2) operating grants and contributions, and 3) capital grants and contributions Governmental fund financial statements are reported using the current financial Z resources measurement focus and the modified -accrual basis of accounting Under the modified -accrual basis of accounting, revenues are recognized in these funds when x susceptible to accrual (i e , when they are both measurable and available) "Measurable" w means the amount of the transaction can be determined and "available" means collectible within the current period or soon enough thereafter to be used to pay liabilities E of the current period For this purpose, the City considers property taxes collected after year -end -as available, if they are collected within 60 days of the end of the current fiscal 36 Packet Pg, 269 1 6 a CITY OF GRAND TERRACE NOTES TO FINANCIAL STATEMENTS (CONTINUED) f JUNE 30, 2014 - Note 1 Organization and Summary of Significant Accounting Policies (Continued) Amounts reported as program revenues include 1) charges to customers or applicants for goods, services, or privileges provided, 2) operating grants and contributions, and 3) capital grants and contributions, including special assessments Internally dedicated resources are reported as general revenues rather than as program revenues Likewise, general revenues include all taxes Proprietary funds distinguish operating revenues and expenses from nonoperating items Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations The principal operating revenues for the Waste Water Disposal Fund are charges to customers for sales and services Operating expenses for the same Enterprise Fund include the cost of sales and services, administration expenses, and depreciation on capital assets All revenues and expenses not meeting this definition are reported as nonoperatmg revenues and expenses d Other Accounting Policies 1 Receivables and Payables Activity between funds that are representative of lending/borrowing arrangements a outstanding at the end of the fiscal year are referred to as either "due to/from other funds" (i e , the current portion of interfund loans) or "advances to/from other funds" N (i e , the non -current portion of interfund loans) All other outstanding balances between funds are reported as "due to/from other funds " Any residual balances outstanding between the governmental activities and business -type activities are CD reported in the government -wide financial statements as "internal balances " N Advances between funds, as reported in the fund financial statements, are offset by a fund balance reserve account in applicable governmental funds to indicate that they are not available for appropriation and are not expendable available financial resources The County of San Bernardino collects property taxes for the City Tax liens attach annually as of 12 01 A M on the first day in March preceding the fiscal year for which the taxes are levied The tax levy covers the fiscal period July 1 to June 30 All secured personal property taxes and one-half of the taxes on real property are due November 1, the second installment is due February 1 All taxes are delinquent, if unpaid, on December 10 and April 10, respectively Unsecured personal property taxes become due on the first of March each year and are delinquent, if unpaid, on August 31 2 Cash and Cash Equivalents For the purpose of the statement of cash flows the City considers cash and cash equivalents as short term, highly liquid investments that are both readily convertible = to known amounts of cash and so near their maturity that they present insignificant Q risk of changes in value because of changes in interest rates The City follows the w practice of pooling cash and investments of all funds Since cash and investments are pooled, the City utilizes the assumption that the cash and investments in the C Enterprise Fund are cash and cash equivalents E R 38 Packet Pg 271 16a CITY OF GRAND TERRACE NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2014 Note 1 Organization and Summary of Significant Accounting Policies (Continued) Property, plant and equipment of the primary government, as well as the component units, are depreciated using the straight-line method over the following estimated useful lives Assets Years Buildings 50 Machinery & Equipment 5-15 Vehicles 6-15 Improvements other than buildings 15-20 Infrastructure 20-30 Sewer Lines 90 7 Deferred Outflows/Inflows of Resources In addition to assets, the Statement of Net Position and the governmental Balance R Sheet will sometimes report a separate section for deferred outflows of resourcesU. c This separate financial statement element, deferred outflows of resources, represents a consumption of net position that applies to a future period(s) and so will not be recognized as an outflow of resources (expense/ expenditure) until then a In addition to liabilities, the Statement of Net Position and the governmental Balance N Sheet will sometimes report a separate section for deferred inflows of resources This r separate financial statement element, deferred inflows of resources, represents an acquisition of net position that applies to a future penod(s) and so will not be r- recognized as an inflow of resources (revenue) until that time The government has N only one type of item, which arises only under a modified accrual basis of accounting, M that qualifies for reporting in this category Accordingly, the item, unavailable d revenue, is reported only in the governmental funds balance sheet The governmental funds report unavailable revenues from two sources property taxes and grants These amounts are deferred and recognized as an inflow of resources in c the period that the amounts become available w 8 Net Position Flow Assumption c Sometimes the government will fund outlays for a particular purpose from both restricted (e g , restricted bond or grant proceeds) and unrestricted resources In order to calculate the amounts to report as restricted — net position and unrestricted — net position in the government -wide and proprietary fund financial statements, a flow assumption must be made about the order in which the resources are considered to be applied It is the government's policy to consider restricted — net position to have been depleted before unrestricted — net position is applied 40 Packet Pg 273 CITY OF GRAND TERRACE NOTES TO FINANCIAL STATEMENTS (CONTINUED) / JUNE 30, 2014 Note 1 Organization and Summary of Significant Accounting Policies (Continued) unassigned amounts when expenditures are incurred for purposes for which amounts in any of those unrestricted fund balance classifications could be used 11 Use of Estimates The financial statements have peen prepared in accordance with generally accepted accounting principles accepted in the United States of America and necessarily include amounts based on estimates and assumptions by management Actual results could differ from those amounts 12 Long-term Obligations In the government -wide financial statements, and proprietary fund types in the fund financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities, business -type activities, or proprietary fund type statement of net position Bond premiums and discounts, are deferred and amortized over the life of the bonds using the straight-line method Bonds payable are reported net of the applicable bond premium or discount In the fund financial statements, governmental fund types recognize bond premiums Q and discounts, as well as bond issuance costs, during the current period The face amount of debt issued is reported as other financing sources Premiums received on N debt issuances are reported as other financing sources while discounts on debt T issuances are reported as other financing uses Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as expenditures c 13 New Accounting Principles Adopted In March 2012, the GASB issued GASB Statement No 65, Items Previously Reported as Assets and Liabilities, which is intended to clarify the appropriate reporting of deferred outflows of resources and deferred inflows of resources to ensure consistency in financial reporting .The City has fully conformed to the requirements of this statement for the fiscal year ending June 30, 2014 In March 2012Ahe GASB issued Statement 66, Technical Corrections — 2012 an a d amendment of GASB Statements No 10 and No 62, to resolve conflicting accounting and financial reporting guidance that could diminish the consistency of financial reporting This statement amends Statement No 10, Accounting and c Financial Reporting for Risk Financing and Related Insurance Issues, by removing c the provision that limits fund -based reporting of a state and local government's risk L- financing activities to the general fund and the internal service fund type This statement also amends Statement No 62, Codification of Accounting and Financial Reporting Guidance Contained in Pre -November 30, 1989 FASB and AICPA Pronouncements, by modifying the specific guidance on accounting for, operating lease payments that vary from a straight-line basis, the difference between the initial investment and the principal amount of a purchased loan, and servicing fees related -° to mortgage loans that are sold when the stated service fee rate differs significant w from a normal servicing fee rate The City has fully conformed to the requirements of this statement for the fiscal year ending June 30, 2014 E r R 42 Packet Pig 275 CITY OF GRAND TERRACE NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2014 Note 2 Cash and Investments (Continued) Authorized Investments The table below identifies the investment types that are authorized for the City by the California Government Code (or the City's investment policy, where more restrictive) The table also identifies certain provisions of the California Government Code (or the City's investment policy, where more restrictive) that address interest rate risk, credit risk, and concentration of credit risk This table does not address investments of debt proceeds held by bond trustee that are governed by the provisions of debt agreements of the City, rather than the general provisions of the California Government Code or the City's investment policy Maximum Maximum a Maximum Percentage Investment in Authorized Investment Type Maturity of Portfolio One Issuer Ta U S Treasury Obligations 5 years None None E5 Repurchase Agreements 6 years None None Certificates of Deposit 7 years None None u' Passbook Savings Accounts 8 years 30% None Securities Issued by Federal Agencies N/A None None Q Local Agency Investment Fund (LAIF) N/A None $ 50 000 000 Mutual Funds N/A 20% None N Pools and other Investment Structures N/A None None r ` Investments Authorized by Debt Agreements c Investments of debt proceeds held by bond trustees are governed by provisions of the debt agreements, rather than the general provisions of the California Government Code or the City's investment policy The table below identifies the investment types that are authorized for investments held by bond trustees The table identifies certain provisions of these debt agreements that address interest rate risk, credit risk and concentration of credit risk Maximum Maximum U a Maximum Percentage Investment in Authorized Investment Type Maturity of Portfolio One Issuer Govemment Obligations 5 years None None FHLB's 6 years None None FHLMC's 7 years None None u- Farm Credit Banks 8 years 30% None FNMA's N/A None None Financing Corp Debt Obligations N/A None $ 50,000,000 Q Certificates of Deposit N/A 20% None R Deposits fully Insured by FDIC N/A None None USAID Guaranteed Notes N/A None None x Investment Agreements N/A None None Bankers Acceptances N/A None None Municipal Obligations rated Aaa N/A None None Commercial Paper rated P-1 N/A None None Repurchase Agreements N/A None None Money Market Mutual Funds rated AAAm " N/A None None Q 44 , Packet Pge 277 CITY OF GRAND TERRACE NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2014 - Note 2 Cash and Investments (Continued) Custodial Credit Risk Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in the possession of an outside party The custodial credit risk for investments is the risk that, in the event of the failure of the counterparty (e g , broker -dealer) to a transaction, a governmentDwill not be able to recover the value of its investment or collateral securities that are in the possession of another party The California Government Code and the City's investment policy do not contain legal or policy requirements that would limit the exposure to custodial credit risk for deposits or investments, other than the following provision for deposits The California Government Code requires that a financial institution secure deposits made by state or local governmental units by pledging securities in an undivided collateral pool held by a depository regulated under state law (unless so waived by the governmental unit) The market value of the pledged securities in the collateral pool must equal at least 110% of the total amount deposited by the public agencies California law also allows financial institutions to secure deposits by pledging first deed mortgage notes having a value of 150% of the secured public deposits As of June 30, 2014, the City had deposits with financial institutions in excess of federal a depository insurance limits of $3,629,468 and $13,626,542 per account held in collateralized accounts for the City and Successor Agency, respectively H m Investments in State Investment Pool The City is a voluntary participant in the Local Agency Investment Fund (LAIF) that is N regulated by the California Government Code under the oversight of the Treasurer of the M State of California The fair value of the City's investment in this pool is reported in the m accompanying financial statements at amounts based upon the City's pro-rata share of 3 the fair value provided by LAIF for the entire LAIF portfolio (in relation to the amortized im cost of that portfolio) The balance available for withdrawal is based on the accounting c records maintained by LAIF, which are recorded on an amortized cost basis LAIF has reported to its participating agencies that, as of June 30, 2014, the carrying amount (at amortized cost) of the Pool was $64,850,840,279 and the estimated fair value of the Pool was $64,870,214,443 The City's proportionate share of the Pool's market value (as determined by LAIF) as of June 30, 2014, was $5,825,368 Included in LAIF's investment portfolio are collateralized mortgage obligations, mortgage -backed securities, other asset -backed securities, loans to certain state funds, and floating rate securities Local Government Investment Pool The City is a voluntary participant in the Local Government Investment Pool, "CAMP" a (California Asset Management Program) CAMP is a California Joint Powers Authority, established to provide public agencies with professional investment services, and is = directed by a Board of Trustees, which is made up of experienced local government -2 finance directors and treasurers The CAMP Pool is a permitted investment for all local w agencies under California Government Code Section 53601(p) c m E t 46 1 PacketiPg 279 •�16 a CITY OF GRAND TERRACE NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2014 Note 3 Interfund Receivable, Payable and Transfers (Continued) Interfund transfers Fund Receiving Transfers Fund Making Transfers Amount Nonmajor Govemmental Funds General Fund (1) $ 82 539 Nonmajor Govemmental Funds Nonmajor Govemmental Funds (2) 217,255 Total Interf ind Transfers $ 299 794 (1) Transfers were made for franchise sweep fees and pavement impact fees to Gas Tax (2) Transfer was to fund DeBerry Street Pavement Rehabilitation capital project Note 4 Loans Receivable General Fund The City offers an employee loan program under which employees may be loaned, a interest free, up to $2,000 towards the purchase of a computer The loans are repaid over a period not to exceed twenty-four months through payroll deductions The balance at a June 30, 2014, is $364 N -, Note 5 Retrospective Deposits Retrospective deposits and refunds are cost allocation adjustments to prior coverage periods c Some claims take many years to resolve and over time their estimated value changes The retrospective adjustments are calculated annually and take into consideration all the changes M in claim values that occurred during the most recent year The formula is designed to = adequately cover the cost of claims brought against members and to ensure the overall financial strength and security of the Authority The formula was developed to be as equitable = as possible by taking into consideration both risk exposure and claims experience of individual members CJPIA has temporarily deferred the payment on retrospective deposits W owed to the Authority by members The payment deferral period extends until July 1, 2014, for the Liability program and July 1, 2015, for the Workers' Compensation program a Retrospective deposit payments are scheduled to resume on these dates The October 2011, C annual retrospective adjustment is included in these balances The City at June 30, 2014, had a retrospective deposit refund in the amount of $196,324 During the payment deferral period, members with a retrospective refund balance will receive a portion of the balance as a credit against other charges on the annual contribution invoice The percentage to be refunded in future years will be set on an annual basis by the Executive Committee of CJPIA Once the payment deferral period has concluded in each program, subsequent retrospective refund adjustments will be applied in full (100%) as a credit on the annual contribution invoice More information on the CJPIA retrospective balances can be found on the CJPIA website at CJPIA org 48 Packet Pg 281 CITY OF GRAND TERRACE NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2014 Note 6 Capital Assets (Continued) Beginning Ending Balance Additions Deletion Balance Business -type Activities Capital assets being depreciated Sewer mains $ 4,023129 $ - $ - $ 4023129 Laterals 1 890 943 - - 1,890 943 Manholes 1,298,760 - - 1298760 Improvements 202 274 - - 202 274 Total Capital Assets Being Depreciated 7415106 - - 7415106 Less accumulated depreciation Sewer mains 1 292 749 44 701 - 1,337 450 Laterals 520,082 21,010 - 541,092 Manholes 387,948 14,431 - 402 379 Improvements 63 209 8 428 - 71 637 Total Accumulated Depreciation 2 263 988 88 570 - 2 352 558 Business -type Activities Capital Assets Net $ 5 151 118 $ (88 570) $ - $ 5 062 548 Note 7 Long -Term Liabilities Long-term liability activity for the year ended June 30, 2014, was as follows Beginning Ending Due Within Balance Additions Deletions Balance One Year Capital Leases Zions National Bank $ 1 591 700 $ - $ 181 215 $ 1 410 485 $ 189 943 Total Capital ' Leases 1 591 700 - 181 215 1 410 485 189 943 OPEB Obligation 863 986 265 254 3 763 1 125,477 - CJPIA Retrospective Liability 212 702 - 212 702 - - Compensated Absences 261 686 90 522 245 462 106 746 25 533 Total Long -Term Liabilities $ 2 930 074 $ 355 776 $ 643 142 $ 2 642 708 $ 215 476 Compensated Absences The City's policies relating to compensated absences are described in Note 1 of the Notes to Financial Statements The liability will be paid in future years as it becomes due by the General Fund 50 Packet Pg 283 16a CITY OF GRAND TERRACE NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2014 - Note 7 Long -Term Liabilities (Continued) Optional Payment Plans When retrospective deposit payments resume as indicated above, members will have the opportunity to select from a variety of optional payment plans Discounts under the incentive plan are available to members choosing to voluntarily accelerate payment during the deferral period The City has chosen not to voluntarily accelerate payment at this time After the deferral period, members choosing from among the optional payment plans m will be subject to a moderate annual fee The fee is intended to provide a means for r the Authority to recover otherwise foregone investment earnings and to serve as a ,o minor disincentive for the selection of longer financing terms 1= 0 a Retrospective Balances will Change Annually Retrospective balances will change with each annual computation during the payment deferral period Member balances may increase or decrease as a result of ES the most recent year's claim development Accordingly, some members who chose to pay off their balance in full may be required to pay additional retrospective deposits in a the future based on the outcome of actual claim development reflected in subsequent retrospective deposit computations Conversely, if claim development is favorable 0 then subsequent retrospective adjustments could potentially result in refunds to the a member More information on the CJPIA retrospective balances can be found on the CJPIA website at CJPIA org N m Note 8 City Employees Retirement Plan Plan Description N The City contributes to the California Public Employees Retirement System (PERS), a cost sharing multiple -employer public employee defined benefit pension plan PERS provides retirement and disability benefits, annual cost -of -living adjustments, and death benefits to plan members and beneficiaries PERS acts as a common investment and administrative agent for participating public entities within the State of California Benefit provisions and all other requirements are established by State statute and City ordinance Copies of PERS' annual financial report may be obtained from their executive office 400 "P" Street, Sacramento, California 95814 Funding Policy Participants are required to contribute 8% of their annual covered salary The City contributes 1 418% of the 8% required of the employees on their behalf and for their account The City is required to contribute at an actuarially determined rate, the current rate is 21 991 % of annual covered payroll The contribution requirements of Plan members and the City are established and may be amended by PERS Annual Pension Cost For 2014, the City's annual pension cost of $325,051 for PERS was equal to the City's w required contribution The required contribution was determined as part of the June 30, 2010, actuarial calculation using the entry age normal actuarial cost method 15 m E 52 1 Packet Pg 285 CITY OF GRAND TERRACE NOTES TO FINANCIAL STATEMENTS (CONTINUED) v� JUNE 30, 2014 - Note 9 Other Post Employment Benefits (Continued) The following table shows the components of the City's annual OPEB cost for the year, the amount actually contributed to the plan, and changes in the City's net OPEB obligation Annual required contribution (ARC) Interest in net OPEB obligation Adjustment to ARC Annual OPEB cost (expense) Contributions made Decrease/(Increase) in net OPEB obligation Net OPEB obligation - beginning of year Net OPEB obligation - end of year $ 286 000 34,559 (55, 305) 265,254 3,763 261,491 863 986 $ 1,125, 477 The City's annual OPEB cost, the percentage of annual OPEB cost contributed to the Plan, and the net OPEB obligation for 2014 and the two preceding years were as follows Three Year Trend Information - OPEB Fiscal Annual Year OPEB End Cost 6/30/2012 $ 161,998 '-6/30/2013 262,747 6/30/2014 261,491 Funded status and progress Percentage of Net OPEB Annual OPEB Obligation Cost Contributed (Asset) 1% $ 604,724 ti 2% 863,986 - 1 % 1,125,477 The funded status of the plan as of June 30, 2011 (the most recent valuation) was as follows UAAL as a Actuarial Percent of Actuarial Actuarial Accrued Funded Covered Covered Year Valuation Value of Liability Unfunded AAL Ratio Payroll Payroll [(b- Ending Date Assets (a) (AAL) (b) (UAAL) (b-a) (a/b) (c) a)/c] 6/30/2012 6/30/2011 $ - $ 2,036,000 $ 2,036,000 0 0% $ 1 674 924 121 6% 6/30/2013 6/30/2011 - 2 290 000 2,290 000 0 0% 1 444 650 158 5% 6/30/2014 6/30/2011 - 2558,000 2 558 000 0 0% 1,911 000 133 9% Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future Examples Include assumptions about future employment, mortality, and the healthcare cost trend Amounts determined regarding the funded status of the Plan and the annual required contributions of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about 64 4 Packet Pg 287 a CITY OF GRAND TERRACE NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2014 Note 11 Risk Management The City is a member of the California Joint Powers Insurance Authority (the "Authority") The following joint venture disclosures are made in compliance with GASB Code Section J50 103 Description of Self -Insurance Pool Pursuant to Joint Powers Agreement The City of Grand Terrace is a member of the California Joint Powers Insurance Authority (the "Authority") The Authority is composed of 119 California public entities and is organized under a joint powers agreement pursuant to California Government Code §6500 et seq The purpose of the Authority is to arrange and administer programs for the pooling of self -insured losses, to purchase excess insurance or reinsurance, and to arrange for group purchased insurance for property and other coverage The Authority's pool began covering claims of its members in 1978 Each member government has an elected official as its representative on the Board of Directors The Board operates through a 9-member Executive Committee Self -Insurance Programs of the Authority General Liability Each member government pays a primary deposit to cover estimated losses for a fiscal year (claims year) After the close of a fiscal year, outstanding claims are valued A a retrospective deposit computation is then made for each open claims year Claims are pooled separately between police and non -police Costs are spread to members as N follows the first $30,000 of each occurrence is charged directly to the member's primary deposit, costs from $30,000 to $750,000 and -the loss development reserves associated f. with losses up to $750,000 are pooled based on the member's share of losses under c $30,000 Losses from $750,000 to $5,000,000 and the associated loss development N reserves are pooled based on payroll Costs of covered claims from $5,000,000 to M $50,000,000 are paid by excess insurance Costs of covered claims for subsidence losses from $15,000,000 to $25,000,000 are paid by excess insurance The protection for each member is $50,000,000 per occurrence and annual aggregate Administrative expenses are paid from the Authority's investment earnings c Workers' Compensation w The City of Grand Terrace also participates in the workers' compensation pool _ administered by the Authority Each member pays a primary deposit to cover estimated m losses for a fiscal year (claims year) After the close of a fiscal year, outstanding claims o: are valued A retrospective deposit computation is then made for each open claims year 'R Claims are pooled separately between public safety and non-public safety Each member has a retention level of $50,000 for each loss and this is charged directly to the member's primary deposit Losses from $50,000 to $100,000 and the loss development reserve LL associated with losses up to $100,000 are pooled based on the member's share of losses under $50,000 Losses from $100,000 to $2,000,000 and employer's liability losses from $5,000,000 to $10,000,000 and loss development reserves associated with a those losses are pooled based on payroll Losses from $2,000,000 to $5,000,000 are pooled with California State Association of Counties — Excess Insurance Authority members Costs from $2,000,000 to $300,000,000 are transferred to reinsurance carriers Costs in excess of $300,000,000 are pooled among the Members based on x payroll Protection is provided per statutory liability under California Workers' W Compensation law Administrative expenses are paid from the Authority's investment m earnings E � � a 56 Packet Pg 289 �16a CITY OF GRAND TERRACE NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2014 Note 14 Financial Condition and Management Plans (Continued) The Residual Property Tax balance received by the City as a taxing entity from recognized obligation payment schedule (ROPS) cycles has been significant, enabling the City Council commit the following amounts A General Fund contingency amount representing two months of operating revenues, as recommended by the Government Finance Officers Association (GFOA) and established in the City's Reserves Policy ($600,000), An Equipment Replacement amount for capital asset replacements ($200,000), and A Budget Stabilization amount for future deficits ($402,091) Although the projected residual property tax revenue distributions cannot be modeled, as stated by the San Bernardino Auditor -Controller's Office and that actual distributions, and the rates applied to distributions, cannot be predicted, and vary from one distribution cycle to another, the City has included very conservative residual property tax projections in the FY2014-15 budget, although it is anticipated that such revenues will rise In March 2014, the cities of Grand Terrace and Colton entered into settlement for sewer LL services and lease agreements for fifty (50) years These agreements settle all related litigation between Grand Terrace and Colton, extricates Grand Terrace from the wastewater collection business, and associated liability exposure, and stipulates the terms and conditions a relating to Colton providing wastewater collection, operation, distribution and maintenance 1� activities on behalf of Grand Terrace users As described in the Sewer Services Agreement, the City's General Fund will receive a onetime advance of $400,000 upon execution of all related agreements and the transferring of its wastewater fund balance to the City of Colton V ' In addition, the City will receive from the City of Colton an annual lease payment of $300,000 N and rising in proportion to future rate increases _ In addition to the waste water agreements with the City of Colton, the City of Grand Terrace recently outsourced its Information Technology functions to the City of Loma Linda The net effect of this agreement is additional savings to the City's General Fund As a result of continuing budget -cost reduction measures, service agreements with other local agencies and cost containment strategies, City Council approved a FY2014-15 General Fund budget without the need of a contribution from fund balance It is the city's intent to continue to monitor revenues and expenditures to maintain the city's fiscal stability Note 15 Successor Agency Private -Purpose Trust Fund to the Former Redevelopment Agency On December 29, 2011, the California Supreme Court upheld Assembly Bill X1 26, (the Bill) E LL that provides for the dissolution of all redevelopment agencies in the State of California Most of California cities had established a redevelopment agency that was included in the reporting entity of the city as a blended component unit (since the city council, in many cases, also a served as the governing board for those agencies) The Bill provided that upon dissolution of , a redevelopment agency, either the city or another unit of local government will agree to cc serve as the "Successor Agency" to administer assets, pay and adhere to the provisions of enforceable obligations, and to expeditiously settle the affairs of the dissolved redevelopment x agency If the City declines to accept the role of Successor Agency, other local agencies may w elect to perform this role If no local agency accepts the role of Successor Agency, the Governor is empowered by the Bill to establish a local "designated local authority" to perform this role On January 4, 2012, the City Council met and created the Successor Agency of the former Redevelopment Agency of the City of Grand Terrace in accordance with the Bill as ' part of the City of Grand Terrace a 58 Packet Pg 291 CITY OF GRAND TERRACE NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2014 - - Note 15 Successor Agency Private -Purpose Trust Fund to the Former Redevelopment Agency (Continued) Debt service payments to maturity for the 2011A Tax Allocation Bonds are as follows Year Ending June 30 Principal Interest 2015 $ 285,000 $ 823,920 2016 295 000 813 745 2017 310,000 801,645 2018 320,000 789,445 2019 330,000 776,680 2020-2024 1,900,000 3,626,728 2025-2029 3,805,000 2,925,750 2030-2034 7,390,000 1 160,100 Total $14,635,000 $11,718,013 2011 B Tax Allocation Bonds In June of 2011, the former CRA issued the $5,650,000 Community Redevelopment Project Area Taxable Tax Allocation Bonds, Issue of 2011 B The Bonds were issued for the purpose of acquiring land for resale and development in the Project Area Interest vanes from 7 10% to 7 70% and is payable semiannually on March 1 and September 1, commencing September 1, 2011 Principal payments are due annually commencing September 1, 2012 through September 1, 2026 The Bonds are payable from and secured by a pledge of Tax Increment, less amounts required to make payments under the Pass -Through Agreements, annual debt §ervice of the 2004 Bonds and the Housing Set -Aside Amount The 2011 B Tax Allocation Bond was transferred to the Successor Agency on February 1, 2012 as a result of the Redevelopment Agency closure Debt service payments to maturity for the 2011 B Taxable Tax Allocation Bonds are as follows Year Ending June 30 Principal Interest 2015 $ 255,000 $ 377 733 2016 270 000 359,095 2017 290,000 339 215 2018 310 000 317,915 2019 335 000 295,018 2020-2024 2,070,000 1,056,900 2025-2027 1,665,000 198,468 Total $ 5195,000 $ 2 944 344 Restatement of Net Position Net Position was restated by $318,061 to properly implement GASB 65 and remove the prior year deferred charges c E 2 .A PacketPg 293 CD N V 2 M D Gi IT! z m z 0 z D r r m m W r D z A o� m Attachment Exhibit a - Annual Financial Report Ending June 30, 2014 (1627 Annual Financial Report for the Year Ended June 30, 2014) 16a CITY OF GRAND TERRACE (Y BUDGETARY COMPARISON SCHEDULE STREET IMPROVEMENT YEAR ENDED JUNE 30, 2014 r Budgetary Fund Balance, July 1 Resources (Inflows) Charges for services Use of money and property Amounts Available for Appropriations Charges to Appropriation (Outflow) Public works , Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final $1,032,537 $ 1,032,537 Actual Amounts $ 1,032,537 Variance with Final Budget Positive (Negative) - - 85,747 85 747 2,040 2,040 958 (1,082) 1,034,577 1,034,577 1,119,242 84,665 49,284 49,200 49,207 (7) 283,000 283,000 - 283,000 332,284 332,200 49,207 282,993 $ 702,293 $ 702,377 $ 1,070,035 $ 367,658 See Notes to Required Supplementary Information 64 Packet Pg 297 16a CITY OF GRAND TERRACE BUDGETARY COMPARISON SCHEDULE CHILD CARE CENTER YEAR ENDED JUNE 30, 2014 Budgetary Fund Balance, July 1 Resources (Inflows) Charges for services Use of money and property Miscellaneous Amounts Available for Appropriations Charges to Appropriation (Outflow) Cultural and recreation Capital outlay Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 26,846 $ 26,846 $ 26,846 $ - 1,113,360 1,139,190 1,093,093 (46,097) - - 19 19 - - 975 975 1,140,206 1,166,036 1,120,933 (45,103) 1,096,507 1,096,507 1,090,153 6,354 17,900 17,900 14,197 3 703 1,114,407 1,114,407 1,104,350 10,057 $ 25,799 $ 51,629 $ 16,583 $ (35,046) See Notes to Required Supplementary Information 66 Packet Pg 299 16 a CITY OF GRAND TERRACE COMBINING BALANCE SHEET r NONMAJOR GOVERNMENTAL FUNDS i JUNE 30, 2014 Special Revenue Funds Storm Dram Park AB 3229 Air Quality Improvement Development COPS Fund Improvement Assets Pooled cash and investments $ 77 522 $ 240 742 $ - $ 90 149 Receivables Accounts - - - - Due from other governments - - - 3,953 Due from other funds - - - - Total Assets $ 77,522 $ 240,742 $ - $ 94,102 Liabilities and Fund Balances Liabilities Accounts payable $ - $ - $ - $ - Accrued liabilities - - - - Due to other funds - - - - Total Liabilities - - - - Fund Balances Restricted for ' Community development projects - 240,742 - - Public works 77,522 = - - - 94 102 Unassigned - - - - Total Fund Balances 77,522 240,742 - 94,102 Total Liabilities and Fund Balances I $ 77,522 $ 240,742 $ - $ 94,102 ti N W 0 N o- M m c c -o c w t 0 a m o: R 0 c LL 0 c c a CU s x ul r c m E s a 68 Packet Pg 301 16a CITY OF GRAND TERRACE COMBINING BALANCE SHEET f` NONMAJOR GOVERNMENTAL FUNDS JUNE 30, 2014 0 N O M Special Revenue Funds Capital Projects Funds m Terrace Pines = Landscape Street Barton / CDBG and Lighting Improvement Colton Bridge Assets c Pooled cash and investments $ 3,405 $ 5 594 $ 31,649 $ 2 331 W 1. Receivables 0 m Accounts - - - - >- Due from other governments 4,543 - 73 978 - s Due from other funds - - - w Total Assets $ 7,948 $ 5,594 $ 105,627 $ 2,331 c 0. Liabilities and Fund Balances m Liabilities c Accounts payable $ - $ 149 Accrued liabilities - - - - LE Dueto other funds - - c Total Liabilities - 149 Q Fund Balances cnv Restricted for v Community development projects 7,948 - - - L J Public works - 5,445 105,627 2,331 Unassigned - - - - 0 N 0 M Total Fund Balances 7,948 5,445 105,627 2,331 m c Total Liabilities and Fund Balances $ 7,948 $ 5,594 $ 105,627 $ 2,331 c zz c W f= 0 a m Ta c �a c LL �a c c Q R r x W c d E r {a 70 1 PacketPg 303 16a CITY OF GRAND TERRACE COMBINING STATEMENT OF REVENUES, �t EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2014 ^, N C M Special Revenue Funds d c Stone Drain Park AB 3229 Air Quality Improvement Development COPS Fund Improvement c Revenues w Taxes $ - $ - $ - $ - Intergovernmental - - 100,026 14,528 Charges for services 5,002 7,641 - - Use of money and property 65 215 - 74 Fines and forfeitures - - - - w Miscellaneous - 2,105 - - t 0 c m Total Revenues 5,067 9,961 100,026 14,602 Ix R Expenditures Current W c Public safety - - 99,091 - Public works - 2,300 - - Capital outlay - - - - c Q Total Expenditures - 2,300 99,091 - r- N Excess (Deficiency) of Revenues W Over (Under) Expenditures 5 067 7,661 935 14 602 Other Financing Sources (Uses) N Transfers in - - - - Transfers out - - - - io l c Total Other Financing Sources (Uses) - - - - c Net Change in Fund Balances 5,067 7 661 935 14 602 Lu 1` Fund Balances, Beginning of Year 72 455 233 081 (935) 79 500 aoai Ix Fund Balances, End of Year $ 77,522 $ 240,742 $ - $ 94,102 Ta 1 72 Packet Pg 305 16a CITY OF GRAND TERRACE COMBINING STATEMENT OF REVENUES, f} EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS YEAR ENDED JUNE 30, 2014 N Revenues Taxes Intergovernmental Charges for services Use of money and property Fines and forfeitures Miscellaneous Total Revenues Expenditures Current Public safety Public works Capital outlay Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses) Transfers in Transfers out Total Other Financing Sources (Uses) Net Change in Fund Balances Fund Balances, Beginning of Year Fund Balances, End of Year l 0 M Special Revenue Funds Capital Projects Funds d Terrace Pines Landscape Street Barton 1 m CDBG and Lighting Improvement Colton Bridge c W $ - $ 11 811 $ - $ - m 19,783 - - - >- m 10 - 158 6 i O - - 73,978 - r- 0 Q. 19,793 11,811 74,136 6 m It Ta c R c - - - - LL 19,783 7,384 - - - - 217,255 - 0 c c Q 19,783 7,384 217,255 - N �O T 10 4,427 (143,119) 6 0 N - - 217,255 - M c 3 - - 217,255 - c -a 10 4,427 74,136 6 W 1r 7 938 1 018 31 491 2 325 Q, m $ 7,948 $ 5,445 $ 105,627 $ 2,331 c ea c u- m 3 c c Q M t K W r c m E r Q 74 Packet Pg 307 :16 a CITY OF GRAND TERRACE BUDGETARY COMPARISON SCHEDULE s' STORM DRAIN IMPROVEMENT YEAR ENDED JUNE 30, 2014 Budgetary Fund Balance, July 1 Resources (Inflows) Charges for services Use of money and property Amounts Available for Appropriation Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 72,455 $ 72,455 $ 72,455 $ - - - 5,002 5,002 360 360 65 (295) 72,815 72,815 77,522 4,707 $ 72,815 $ 72,815 $ 77,522 $ 4,707 N W O N O M d C 7 C C W t O C. O W is v C ca C LL 3 C C Q co .0 t x ul r+ C d E C1 ca �r Q 76 Packet Pg 309 16a CITY OF GRAND TERRACE BUDGETARY COMPARISON SCHEDULE AB 3229 COPS FUND YEAR ENDED JUNE 30, 2014 Budgetary Fund Balance, July 1 Resources (Inflows) Intergovernmental Amounts Available for Appropriations Charges to Appropriation (Outflow) Public safety Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ (935) $ (935) $ (935) $ - 100,000 100,000 100,026 26 99,065 99,065 99,091 26 100,000 100,000 99,091 909 100,000 100,000 99,091 909 $ (935) $ (935) $ - $ 935 78 PacketPg 311 16a CITY OF GRAND TERRACE BUDGETARY COMPARISON SCHEDULE STATE GAS TAX YEAR ENDED JUNE 30, 2014 Budgetary Fund Balance, July 1 Resources (Inflows) Taxes Use of money and property Transfers in Amounts Available for Appropriations Charges to Appropriation (Outflow) Public works Transfers out Total Charges to Appropriations Budgetary Fund Balance, June 30 Budget Amounts Original Final $ 189,697 $ 189,697 Variance with Final Budget Actual Positive Amounts (Negative) $ 189,697 $ - 327,670 375,037 401,281 26,244 - - 208 208 91,520 91,520 82,539 (8,981) 608,887 656,254 673,725 17,471 317,730 365,082 343,884 21,198 29,000 29,000 - 29,000 346,730 394,082 343,884 50,198 $ 262,157 $ 262,172 $ 329,841 $ 67,669 0 N C M m _ m V C w m m t 1= 0 a m To c R LL R C C Q 80 Packet Pg 313 CITY OF GRAND TERRACE ( BUDGETARY COMPARISON SCHEDULE 4 rf FACILITIES DEVELOPMENT YEAR ENDED JUNE 30, 2014 Budgetary Fund Balance, July 1 Resources (Inflows) Charges for services Use of money and property Amounts Available for Appropriation Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 212,234 $ 212,234 $ 212,234 $ - - - 3,407 3,407 200 200 237 37 212,434 212,434 215,878 3,444 $ 212,434 $ 212,434 $ 215,878 $ 3,444 N O O N O M d c 7 O c 'a c W 'C 0 Q 0 is c cc c LL 3 c c Q W t X LLL r-+ c d E .c 0 W Q 82 { °Packet Pg 315 CITY OF GRAND TERRACE i BUDGETARY COMPARISON SCHEDULE CDBG YEAR ENDED JUNE 30, 2014 Budgetary Fund Balance, July 1 Resources (Inflows) Intergovernmental Use of money and property Amounts Available for Appropriations Charges to Appropriation (Outflow) Public works Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 7,938 $ 7,938 $ 7 938 $ - 40,000 40,000 19,783 (20,217) 10 10 47,938 47,938 27,731 (20,207) 40,000 40,000 19,783 20,217 40,000 40,000 19,783 20,217 $ 7,938 $ 7,938 $ 7,948 $ 10 r C C1 E t C1 r _ 84 ° Packet Pg 317 16a CITY OF GRAND TERRACE BUDGETARY COMPARISON SCHEDULE STREET IMPROVEMENT - CAPITAL PROJECTS FUND YEAR ENDED JUNE 30, 2014 Budgetary Fund Balance, July 1 Resources (Inflows) Use of money and property Miscellaneous Transfers in Amounts Available for Appropriations Charges to Appropriation (Outflow) Capital outlay Total Charges to Appropriations Budgetary Fund Balance, June 30 Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) $ 31,491 $ 31,491 $ 31,491 $ - - - 158 158 - - 73,978 73,978 312,000 627,500 217,255 (410,245) 343,491 658,991 322,882 (336,109) 283,000 596 500 217,255 379 245 283,000 596,500 217,255 379,245 $ 60,491 $ 62,491 $ 105,627 $ 43,136 0 N O M m c V m c w d } m t 0 a m o: c R c LL Tv 0 c a N W It- Packet Pg 319 16a CITY OF GRAND TERRACE COMBINING STATEMENT OF NET POSITION ALL AGENCY FUNDS -- JUNE 30, 2014 Employees Refundable Deferred Deposits Trust Comp Trust Fund Fund Totals Assets Pooled cash and investments $ 220 596 $ 80 162 $ 300,758 Total Assets $ 220,596 $ 80,162 $ 300,768 Liabilities Accounts payable Deposits payable Total Liabilities $ 922 $ - $ 922 219 674 80 162 299 836 $ 220,596 $ 80,162 $ 300,768 P. N !O 88 Packet Pg k321 x M D m z m z 0 z D r r m m W r a z A as a, Attachment Exhibit a - Annual Financial Report Ending June 30, 2014 (1627 Annual Financial Report for the Year Ended June 30, 2014) 16b CENTIFIEO PUBLIC ACCOUNTANTS aAPhlam ut I.=*c A+ vlLmure. PeeLer & boudler To the Honorable Mayor and Members of the City Council City of Grand Terrace, California Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management Management has corrected all such misstatements In addition, none of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to the financial statements taken as a whole Disagreements with Management For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report We are pleased to report that no such disagreements arose during the course of our audit Management Representations a d a: We have requested certain representations from management that are included in the management representation letter dated December 29, 2014 c Management Consultations with Other Independent Accountants �a LL In some cases, management may decide to consult with other accountants about auditing and accounting R = _l matters, similar to obtaining a "second opinion" on certain situations If a consultation involves application a of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the N consulting accountant to check with us to determine that the consultant has all the relevant facts To our EO knowledge, there were no such consultations with other accountants m Other Audit Findings or Issues 3 We generally discuss a variety of matters, including the application of accounting principles and auditing d standards, with management each year prior to retention as the Grand Terrace's auditors However, these discussions occurred in the normal course of our professional relationship and our responses were > not a condition to our retention Other Matters We applied certain limited procedures to management's discussion and analysis and budgetary comparison information, which is required supplementary information (RSI) that supplements the basic financial statements Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to Lu our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements We did not audit the RSI and do not express an opinion or provide any E assurance on the RSI PacketPg 325 ®®® David E.Hale CPA CFP Deborah 6 C ® 0 ® E • Donald G Slater CPA Gary A. Cates CPA ®® Richard K IGkuchi CPA Michael D Mangold CPA • Susan F Matz CPA David S Myers CPA CERTIFIED PUBLIC ACCOUNTANTS BryanS Gruber CPA A Omsion of LSL CPAs VILMure peeLer & boucher INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Honorable Mayor and Members of the City Council City of Grand Terrace, California We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of City of Grand Terrace, California, (the City) as of and for the year ended June 30, 2014, and the related notes to the financial statements, which collectively comprise the City's basic financial statements, and have issued our report thereon dated December 29, 2014 Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered City's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of City's internal control Accordingly, we do not express an opinion on the effectiveness of City's internal control A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses However, material weaknesses may exist that have not been identified Compliance and Other Matters As part of obtaining reasonable assurance about whether City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards Lance, Soil & Lunghard, LLP 203 North Brea Boulevard Suite 203 Brea CA 92821 • TEL 714 672 0022 Fax 7114 672 0331 Orange County Temecula Valley Silicon Valley www Islcpas com Packet Pg 327 "17 t� - :�cf:(:lAGENDA REPORT MEETING DATE January 13, 2015 TITLE City of Grand Terrace 2030 Vision Accomplishments (2014) PRESENTED BY Kenneth Henderson, Interim City Manager RECOMMENDATION Receive and file report on 2030 Vision Accomplishments for the vear 2014 2030 VISION STATEMENT This staff report supports all adopted Goals and all adopted Core Values of the City Council's 2030 Vision BACKGROUND On April 11 and 12, 2014, the City Council conducted a Special Meeting for the purpose of establishing a Vision for the City of Grand Terrace As a result of this meeting, five Goals were established, along with specific Core Values, and staff was instructed to prepare the Vision document for future City Council consideration l The formal Vision document was completed shortly thereafter and, on May 13, 2014, The City Council adopted its 2030 Vision and 2014--2020 Strategic Plan Various implementation plans relating to specific Goals were prepared by staff and all such plans were, subsequently, unanimously approved by the City Council This staff report summarizes important programs, projects and activities accomplished as a result of the 2030 Vision and 2014--2020 Strategic Plan being approved and adopted by Council DISCUSSION The initial report regarding the City's progress in implementing its 2030 Vision was not scheduled to take place until at least one year had passed since the Vision was adopted With, however, the arrival of a new Mayor and City Council, a new year and a new City Manager, it is appropriate to provide a report on accomplishments that were brought about in 2014 As such, the substance of this staff report will be presented to Council and the community in the form of a PowerPoint presentation which is attached to this staff report While much has been accomplished, much more remains to be done In that regard, it is hoped the attached PowerPoint becomes a source of pride and inspiration going forward for all City elected and appointed officials FISCAL IMPACT J Packet Pg 329 + l l 0 �C) Ow s� r- wood -�Z Cn rnZ;O Z � Attachment 2030 Vision Accomplishments (2014) (1628 City of Grand Terrace 2030 Vision Accomplishments (2014)) 1 Sjb W. j� jt�e--., i $ jb-, PrI Comprehensively revised City Council and Planning Commission[ agenda processes to reflect 2096.' Vision in form and`content;, alnd��,,#-k, instituted the application's report tracking program; I "I I-R Vk ECONOMIC DEVELOPMEN! W N CD N. U) E Ln CL E 0 0 C.) 0 Lo CD M Co C14 E 0 I Packet Pg 333 1 I �r O" m Developed new City of Grand Terrace Banner for business attraction, business start-ups and business expansions; cc N tD d' O N C CL 0 v a C O O M O N d E r a Packet Pg 335 4 co N to e- 'a' G N C d t LA 0 0 a c 0 M 0 N C d E t 0 Q Packet Pg 337 ' r A _ z Y � n M N T' �� M lJ I . N DEVELOPM'E,,�`t T�l ,• '""ram % NEW suss 2o>•a z Ir O 1 A p iEit�A� ` 4 �*. ; i ' � r naW$nesslnx}ta[kte#n�n�Ne � ou -ydedtoa9� ��ttnnd nC�a ��wkasansl j _ e to ¢yrn a1 r� � ¢ fi X hU�¢� U �ssist.Vow hTA1� nt� o Kam' W �� ndthat nav �ilnS ThksB��e��oVenCnP. ��elsh�w ukcth �' of G 5�n1 rend Ocaa a..ethe itt w9 NOW" t Reme a to 53p p.m � dar7� <CA9S313 µmoan h akt is aPRn�{,�andtctBta, to it M°D k - _ _ Sfiaclnn � daYe 730 am OW Zu_te, hnuts 0 4 05 6Vm 00 N c0 v 0 N U) C d M W C O 0 C) c Ln O M O N C d E t V r Q Packet Pg 339 I Adopted new Proposition 218- compliant sewer, hSVIC�S rates as part of BETR'E �C��Nr A wastewater LION Irv'4 rON' agreements wit cj -*a okc 14ftT� the City of Colt n;``� 1 21 cow ft-O"t Entered into new Sewer Service Agreement, Settlement and Release Agreement and Lease: ; _ Agreement with City of Coltonk>h extricating City from wastewat`er business, providing one-timeaaneclq° " Y long-term revenues to=th'e,Gb§' e` Fund and settling costlytig'at� o n; W N v N .i� C d M La a 0 0 0 a 0 Ln 0 M 0 N d Q Packet Pg 341 1 IL of HIM ��N' -- OVIS �U` eS atnlY .5 10SA FeCSQ�'l csa�aua��,AA1�A` rsiroi - iZ1'per�s`d�`ticiil SYttfci�l 0011 V�yc'P r ^ gbh .,Soy rc � caav- mctp�` ..r .. tit 7 K a LPN t � M \1 4�yclP��A(PPP°"A4Ile {{��{�P , 4!r....Ev�...9 - .. jp�el, rog�tle t i yes a ted ,t �� ulations m4"-0 F 'R Successfully filled the folitowilnTg positions-,,;s4. ❖ Community e .. Communi `' Development P ' s' Developm etiy -Director Secretary£' '- : Child Care Services .:. PermiktTechniianwt, Director r Maintenance Crew n :• City Clerkead :• Executive Assistant 4 •:: �M:a�ntenance II � ,ti ;• Senior Civil Engineer Packet Pg 343 Adopted Policies, Policies Ass�essn PoIic11 . ---------------------- -- `xs�VoG—- _ =_��_ =_--- Policy• �.�: ^"YRWaftl�Qr4 dMeJp�� tla r _ 4ao¢ION 1, m Go N t0 CD r. v 0 N ..r C i L 0 <.i c� Q C O N_ Q m O N d E Q 1 0 �y < caffornta Society of AunLc paC, 'tnance Officers k Cc hr un(.Iww/ „ O,peraling Budget Meritorious Award Fzsca/ Xcar 2014 Ih.m,retir (� , 'CrgeofGrand, Terrace ro srtMrnern,vu6f�Mtae xrtaa N axe 148,J. Nrn�mious usad Frbry m Il j011 P dtn Af rF RM dryrcry rFina ¢1//Y)Psn1La ve/n t mrsm,rdae mee x.� ue9 r mmrRK J1NInMlunR mt VmvNpalliue NdR MNMA f e O N O d' r� 0 V a) E D Q. E O U C� Q C O H 0 CM O N d E Q ,Packet Pg 347 Attachment 2030 Vision Accomplishments (2014) (1628 City of Grand Terrace 2030 Vision Accomplishments (2014)) DATE CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM 69N DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council ;' - /`3 ---,Ie ZO IS"' NAME ADDRESS Z Z /y/c i PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON�v SUBJECT DATE CITY OF GRAND TERRACE PLANNING COMMISSION MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The Planning Commission must be free to discuss issues confronting the City in an orderly environment Public members attending Planning Commission meetings shall observe the same rules of order and decorum applicable to the Planning Commission Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Commission or while attending a Planning Commission meeting shall be requested to leave the room, and such person may be barred from further audience before the Planning Commission 1-1 3 -- P� NAME ADDRESS PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON V SUBJECT DATE CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Cotncil 1/1 NAME N �-L 0 ADDRESS PHONE NUMBER,(Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON SUBJECT IN DATE NAME ADDRESS CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City to an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council ciL l�LA� PHONE NUMBER,(Please provide if information is being requested) RD 7- Sq I- T 3 Z CD AGENDA ITEM NUMBER YOU WISH TO SPEAK ON r 0 SUBJECT ro•��wwccyy'4 v� ~i DATE NAME ADDRESS CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM 6), DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the CoLncll ';Z� PHONE NUMBERi(Please provide if information is being requ (stedq) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON SUBJECT DATE NAME ADDRESS CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM (00 DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council [.� A -(EASG�-/ PHONE NUMBER,(Please provide if information is being requested) (qoo) '�2 AGENDA ITEM NUMBER YOU WISH TO SPEAK ON COCOLVJCJ` SqA4— SUBJECT DATE NAME ADDRESS CITY OF GRAND TERRACE CITY COUNCIL MEETING V 0 REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council c PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON SUBJECT W DATE CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council ADDRESS /9 ,5i3 PHONE NUMBER (Please provide if information is being requested) ,�� Loy6l� r AGENDA ITEM NUMBER YOU WISH TO SPEAK ON f SUBJECT DATE NAME ADDRESS CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM LN I DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council fir-«--)5 PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON ' C(l, SUBJECT ' Q cA% I S CITY OF GRAND TERRACE PLANNING COMMISSION MEETING REQUEST TO SPEAK FORM (h WHD TERRge DECORUM AND ORDER — PUBLIC — The Planning Commission must be free to discuss issues confrontmg the City in an orderly environment Public members attending Planning Commission meetings shall observe the same rules of order and decorum applicable to the Planning Commission Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Commission or while attending a Planning Commission meeting shall be requested to leave the room, and such person may be barred from further audience before the Planning Commission DATE NAME ADDRESS PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON SUBJECT zl CITY OF GRAND TERRACE PLANNING COMMISSION MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The Planning Commission must be free to discuss issues confrontmg the City in an orderly environment Public members attending Planning Commission meetings shall observe the same rules of order and decorum applicable to the Planning Commission Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Commission or while attending a Planning Commission meeting shall be requested to leave the room, and such person may be barred from further audience before the Planning Commission DATE ADDRESS PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON SUBJECT l5 Office of the City Clerk EXCERPT OF MINUTES CITY COUNCIL OF THE CITY OF GRAND TERRACE State of California ) County of San Bernardino )ss City of Grand Terrace ) I, Pat Jacquez-Nares, City Clerk of the City of Grand Terrace, California, DO HEREBY CERTIFY that the foregoing is a true and correct excerpt of the minute action of the Grand Terrace City Council of the Regular Meeting held January 13, 2015, at which meeting the following Grand Terrace City Councilmembers were present Councilmembers Mitchell, Wilson, Mayor Pro Tem Robles, and Mayor McNaboe "Councilmember Mitchell moved, and Mayor Pro Tem Robles seconded, to appoint Darcy McNaboe as Delegate and Sylvia Robles as Alternate to the League of California Cities The motion carried by the following roll call vote AYES Mitchell, Wilson, Robles, McNaboe, NOES None, ABSENT None " IT WITNESS WHEROF, I have hereunto set my hand and affixed the seal of the City of Grand Terrace, California this 15th day of January 2015 22795 Barton Road, Grand Terrace, California, 92313-5295 909/824-6621 Fax 9091783-2600 Office of the City Clerk EXCERPT OF MINUTES CITY COUNCIL OF THE CITY OF GRAND TERRACE State of California ) County of San Bernardino )ss City of Grand Terrace ) I, Pat Jacquez-Nares, City Clerk of the City of Grand Terrace, California, DO HEREBY CERTIFY that the foregoing is a true and correct excerpt of the minute action of the Grand Terrace City Council of the Regular Meeting held January 13, 2015, at which meeting the following Grand Terrace City Councilmembers were present Councilmembers Mitchell, Wilson, Mayor Pro Tem Robles, and Mayor McNaboe "Councilmember Mitchell moved, and Mayor Pro Tem Robles seconded, to appoint Sylvia Robles as Delegate and Jackie Mitchell as Alternate to the Ommtrans Board of Directors and to the Ommtrans Administration & Finance Committee The motion carried by the following roll call vote AYES Mitchell, Wilson, Robles, McNaboe, NOES None, ABSENT None " IT WITNESS WHEROF, I have hereunto set my hand and affixed the seal of the City of Grand Terrace, California this 15th day of January 2015 City Clerk 22795 Barton Road, Grand Terrace, California, 92313-5295 909/430-2230 Fax 909/ 824-6623 Office of the City Clerk EXCERPT OF MINUTES CITY COUNCIL OF THE CITY OF GRAND TERRACE State of California ) County of San Bernardino )ss City of Grand Terrace ) I, Pat Jacquez-Nares, City Clerk of the City of Grand Terrace, California, DO HEREBY CERTIFY that the foregoing is a true and correct excerpt of the minute action of the Grand Terrace City Council of the Regular Meeting held January 13, 2015, at which meeting the following Grand Terrace City Councilmembers were present Councilmembers Mitchell, Wilson, Mayor Pro Tem Robles, and Mayor McNaboe "Councilmember Mitchell moved, and Mayor Pro Tern Robles seconded, to appoint Darcy McNaboe as Delegate and Sylvia Robles as Alternate to the California Joint Powers Insurance Authority (CJPIA) Board of Directors The motion carried by the following roll call vote AYES Mitchell, Wilson, Robles, McNaboe, NOES None, ABSENT None " IT WITNESS WHEROF, I have hereunto set my hand and affixed the seal of the City of Grand Terrace, California this 15th day of January 2015 US �M M• Parfacgae City Clerk 22795 Barton Road, Grand Terrace, California, 92313-5295 909/824-6621 Fax 909/783-2600 Office of the City Clerk EXCERPT OF MINUTES CITY COUNCIL OF THE CITY OF GRAND TERRACE State of California ) County of San Bernardino )ss City of Grand Terrace ) I, Pat Jacquez-Nares, City Clerk of the City of Grand Terrace, California, DO HEREBY CERTIFY that the foregoing is a true and correct excerpt of the minute action of the Grand Terrace City Council of the Regular Meeting held January 13, 2015, at Much meeting the following Grand Terrace City Councilmembers were present Councilmembers Mitchell, Wilson, Mayor Pro Tem. Robles, and Mayor McNaboe "Councilmember Mitchell moved, and Mayor Pro Tern Robles seconded, to appoint Darcy McNaboe as Delegate and Sylvia Robles as Alternate to the Colton Joint Unified School District Community Cabinet The motion carried by the following roll call vote AYES Mitchell, Wilson, Robles, McNaboe, NOES None, ABSENT None " IT WITNESS WHEROF, I have hereunto set my hand and affixed the seal of the of Grand Terrace, California this 15th day of January 2015 City Clerk 22795 Barton Road, Grand Terrace, California, 92313-5295 909/824-6621 Fax 909/783-2600 Office of the City Clerk EXCERPT OF MINUTES CITY COUNCIL OF THE CITY OF GRAND TERRACE State of California ) County of San Bernardino )ss City of Grand Terrace )' I, Pat Jacquez-Nares, City Clerk of the City of Grand Terrace, California, DO HEREBY CERTIFY that the foregoing is a true and correct excerpt of the mmute action of the Grand Terrace City Council of the Regular Meeting held January 13, 2015, at which meeting the following Grand Terrace City Councilmembers were present Councilmembers Mitchell, Wilson, Mayor pro Tem Robles, and Mayor McNaboe "Councilmember Mitchell moved, and Mayor Pro Tern Robles seconded, to appoint Sylvia Robles as Delegate and Jackie Mitchell as Alternate to the Southern California Association of Governments General Assembly (SCAG) The motion carried by the following roll call vote AYES Mitchell, Wilson, Robles, McNaboe, NOES None, ABSENT None " IT WITNESS WHEROF, I have hereunto set my hand and affixed the seal of the City of Grand Terrace, California this 15th day of January 2015 City 22795 Barton Road, Grand Terrace, California, 92313-5295 909/824-6621 Fax 909/783-2600 Office of the City Clerk EXCERPT OF MINUTES CITY COUNCIL OF THE CITY OF GRAND TERRACE State of California ) County of San Bernardino )ss City of Grand Terrace ) I, Pat Jacquez-Nares, City Clerk of the City of Grand Terrace, California, DO HEREBY CERTIFY that the foregoing is a true and correct excerpt of the minute action of the Grand Terrace City Council of the Regular Meeting held January 13, 2015, at which meeting the following Grand Terrace City Councilmembers were present Councilmembers Mitchell, Wilson, Mayor Pro Tem Robles, and Mayor McNaboe "Councilmember Mitchell moved, and Mayor Pro Tern Robles seconded, to appoint Darcy McNaboe as Delegate and Jackie Mitchell as Alternate to the San Bernardino Valley Municipal Water District Advisory Commission on Water The motion carried by the following roll call vote AYES Mitchell, Wilson, Robles, McNaboe, NOES None, ABSENT None " IT WITNESS WHEROF, I have hereunto set my hand and affixed the seal of the City of Grand Terrace, California this 15th day of January 2015 City Clerk 22795 Barton Road, Grand Terrace, California, 92313-5295 909/824-6621 Fax 909/783-2600 Office of the City Clerk EXCERPT OF MINUTES CITY COUNCIL OF THE CITY OF GRAND TERRACE State of California ) County of San Bernardino )ss City of Grand Terrace ) I, Pat Jacquez-Nares, City Clerk of the City of Grand Terrace, California, DO HEREBY CERTIFY that the foregoing is a true and correct excerpt of the minute action of the Grand Terrace City Council of the Regular Meeting held January 13, 2015, at which meeting the following Grand Terrace City Councilmembers were present Councilmembers Mitchell, Wilson, Mayor Pro Tem Robles, and Mayor McNaboe "Councilmember Mitchell moved, and Mayor Pro Tem Robles seconded, to appoint Jackie Mitchell as Delegate to the San Bernardino County Gang & Drug Task Force for the San Bernardino County Superintendent of Schools The motion carried by the following roll call vote AYES Mitchell, Wilson, Robles, McNaboe, NOES None, ABSENT None " IT WITNESS WHEROF, I have hereunto set my hand and affixed the seal of the of Grand Terrace, California this 15th day of January 2015 22795 Barton Road, Grand Terrace, California, 92313-5295 909/824-6621 Fax 909/783-2600 Office of the City Clerk EXCERPT OF MINUTES CITY COUNCIL OF THE CITY OF GRAND TERRACE State of California ) County of San Bernardino )ss City of Grand Terrace ) I, Pat Jacquez-Nares, City Clerk of the City of Grand Terrace, California, DO HEREBY CERTIFY that the foregoing is a true and correct excerpt of the minute action of the Grand Terrace City Council of the Regular Meeting held January 13, 2015, at which meeting the following Grand Terrace City Councilmembers were present Councilmembers Mitchell, Wilson, Mayor Pro Tem Robles, and Mayor McNaboe "Councilmember Mitchell moved, and Mayor Pro Tem Robles seconded, to appoint Darcy McNaboe as Delegate and Doug Wilson as Alternate to the San Bernardino Associated Governments Board of Directors (SANBAG) The motion carried by the following roll call vote AYES Mitchell, Wilson, Robles, McNaboe, NOES None, ABSENT None " IT WITNESS WHEROF, I have hereunto set my hand and affixed the seal of the City of Grand Terrace, California this 15th day of January 2015 City 22795 Barton Road, Grand Terrace, California, 92313-5295 909/824-6621 Fax 909/783-2600 Office of the City Clerk EXCERPT OF MINUTES CITY COUNCIL OF THE CITY OF GRAND TERRACE State of California ) County of San Bernardino )ss City of Grand Terrace ) I, Pat Jacquez-Nares, City Clerk of the City of Grand Terrace, California, DO HEREBY CERTIFY that the foregoing is a true and correct excerpt of the minute action of the Grand Terrace City Council of the Regular Meeting held January 13, 2015, at which meeting the following Grand Terrace City Councilmembers were present Councilmembers Mitchell, Wilson, Mayor Pro Tern Robles, and Mayor McNaboe "Councilmember Mitchell moved, and Mayor Pro Tern Robles seconded, to appoint Sylvia Robles as Delegate and Jackie Mitchell as Alternate to the San Bernardino County Solid Waste Advisory Task Force (SWAT) The motion carried by the following roll call vote AYES Mitchell, Wilson, Robles, McNaboe, NOES None, ABSENT None " IT WITNESS WHEROF, I have hereunto set my hand and affixed the seal of the City of Grand Terrace, California this 15th day of January 2015 City 22795 Barton Road, Grand Terrace, California, 92313-5295 909/824-6621 Fax 909/783-2600 CITY OF GRAND TERRACE CITY COUNCIL AGENDA • JANUARY 13, 2016 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at 'www cityofgrandterrace orq <http //www cityofgrandterrace orq> CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance ROLL CALL Attendee Name Present i Absent Late Arrived Mayor Darcy McNaboe ❑ ❑ ❑ ❑ Mayor Pro Tern Sylvia Robles ❑ ❑ ❑ ❑ Council Member Jackie Mitchell ❑ ❑ ❑ ❑ Council Member Doug Wilson ❑ ❑ ❑ ❑ A SPECIAL PRESENTATIONS - NONE B CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the City Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion City of Grand Terrace Page 1 Agenda Grand Terrace City Council January 13, 2015 1 Waive Full Reading of Ordinances on Agenda DEPARTMENT CITY CLERK 2 Approval of Minutes — Regular Meeting — 11/25/2014 DEPARTMENT CITY CLERK 3 Approval of Minutes — Regular Meeting—12/09/2014 DEPARTMENT CITY CLERK 4 Approval of Minutes — Special Meeting — 12/09/2014 DEPARTMENT CITY CLERK 5 Approval of Minutes — Special Meeting — 12/11/2014 DEPARTMENT CITY CLERK 6 Approval of Check Register No 11302014 RECOMMENDATION Approve Check Register No 11302014, as submitted, which includes the Check Register Account Index for Fiscal Year 2014- 15 DEPARTMENT FINANCE 7 Monthly Financial Report for October 2014 RECOMMENDATION Receive and file the Monthly Financial Report for the period ending October 31, 2014 DEPARTMENT FINANCE C PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting City of Grand Terrace page 2 Agenda Grand Terrace City Council January 13, 2015 D CITY COUNCIL COMMUNICATIONS Council Member Doug Wilson Council Member Jackie Mitchell Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E PUBLIC HEARINGS — NONE F UNFINISHED BUSINESS 8 Mayor's Appointments to Boards, Commissions, and Committees RECOMMENDATION Approve delegate and alternate appointments to the various boards, commissions, and committees DEPARTMENT CITY CLERK 9 City Council Procedures RECOMMENDATION Adopt the proposed 2030 Vision -Compliant City Council Procedures DEPARTMENT CITY CLERK 10 City Council Appointment to Fill Council Vacancy RECOMMENDATION Interview applicants for the vacant City Council seat and consider selection of an individual to fill the vacancy DEPARTMENT CITY CLERK G NEW BUSINESS 11 Exclusive Negotiating Agreement (ENA) with Lewis Acquisition Company RECOMMENDATION Approve the Exclusive Negotiating Agreement between the City of'Grand Terrace and Lewis Acquisition Company, LLC, for a period of nine months and authorize the Interim City Manager to execute all related documents and make any necessary non - substantive changes DEPARTMENT CITY MANAGER City of Grand Terrace Page 3 Agenda Grand Terrace City Council January 13, 2015 12 Mayor's Appointments to the Oversight Board RECOMMENDATION RESOLUTION NO 2015- , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTIONS 2012-47 AND 2014-59 RATIFYING AND APPROVING THE APPOINTMENTS BY THE MAYOR OF THE CITY OF GRAND TERRACE OF TWO MEMBERS TO THE OVERSIGHT BOARD OF THE SUCCESSOR, AGENCY FOR THE FORMER GRAND TERRACE REDEVELOPMENT AGENCY PURSUANT TO HEALTH & SAFETY CODE SECTION 34179 DEPARTMENT CITY CLERK 13 Willdan Financial Professional Services Agreement RECOMMENDATION Approve professional services agreement with Willdan Financial for the period of January 14, 2015 to June 30, 2015 (Financial Services Ad Hoc Committee recommendation) DEPARTMENT CITY MANAGER 14 Appointment of Interim City Manager and Approval of Employment Contract RECOMMENDATION Appoint Carol Jacobs as the Interim City Manager and Approval of an Employment Contract DEPARTMENT CITY ATTORNEY 15 Draft Planning, Engineering and Building and Safety Fee Study and Update RECOMMENDATION 1) Receive the Draft Planning, Engineering and Building and Safety Fee Study and Update, and, 2) Direct staff to prepare notices for a January 27, 2015 public hearing DEPARTMENT COMMUNITY DEVELOPMENT City of Grand Terrace Page 4 Agenda Grand Terrace City Council January 13, 2015 16 Annual Financial Report for the Year Ended June 30, 2014 RECOMMENDATION Receive and file the Annual Financial Report and related documents for the year ended June 30, 2014 DEPARTMENT FINANCE 17 City of Grand Terrace 2030 Vision Accomplishments (2014) RECOMMENDATION Receive And File Report On 2030 Vision Accomplishments for the Year 2014 DEPARTMENT CITY MANAGER H CITY MANAGER COMMUNICATIONS CLOSED SESSION — NONE ADJOURN In memory of Alba DeBenedet, long-time resident and principal developer of Grand Terrace, and, Richard Williamson of Riverside who passed as a result of a fatal shooting at the Cal Skate facility in Grand Terrace The Next Regular City Council Meeting will be held on Tuesday, January 27, 2015 at 600pm Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting 1 City of Grand Terrace Page 5 CITY OF GRAND TERRACE CITY COUNCIL AGENDA a JANUARY 13, 2015 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www cityofgrandterrace org <http //www cityofgrandterrace orq> CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance ROLL CALL Attendee Name i IPresent Absent Late Arrived Mayor Darcy McNaboe ❑ ❑ ❑ ❑ Mayor Pro Tern Sylvia Robles ❑ ❑ ❑ ❑ Council Member Jackie Mitchell ❑ ❑ ❑ ❑ Council Member Doug Wilson ❑ ❑ ❑ ❑ A SPECIAL PRESENTATIONS - NONE B CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the City Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion I City of Grand Terrace Page 1 Agenda Grand Terrace City Council January 13, 2015 D CITY COUNCIL COMMUNICATIONS Council Member Doug Wilson Council Member Jackie Mitchell Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E PUBLIC HEARINGS — NONE F UNFINISHED BUSINESS 8 Mayor's Appointments to Boards, Commissions, and Committees RECOMMENDATION Approve delegate and alternate appointments to the various boards, commissions, and committees DEPARTMENT CITY CLERK 9 City Council Procedures RECOMMENDATION Adopt the proposed 2030 Vision -Compliant City Council Procedures DEPARTMENT CITY CLERK 10 City Council Appointment to Fill Council Vacancy RECOMMENDATION Interview applicants for the vacant City Council seat and consider selection of an individual to fill the vacancy DEPARTMENT CITY CLERK G NEW BUSINESS 11 Exclusive Negotiating Agreement (ENA) with Lewis Acquisition Company RECOMMENDATION Approve the Exclusive Negotiating Agreement between the City of Grand Terrace and Lewis Acquisition Company, LLC, for a period of nine months and authorize the Interim City Manager to execute all related documents and make any necessary non - substantive changes DEPARTMENT CITY MANAGER City of Grand Terrace Page 3 Agenda Grand Terrace City Council January 13, 2015 17 City of Grand Terrace 2030 Vision Accomplishments (2014) RECOMMENDATION Receive And File Report On 2030 Vision Accomplishments for the Year 2014 DEPARTMENT CITY MANAGER H CITY MANAGER COMMUNICATIONS CLOSED SESSION — NONE ADJOURN In memory of Alba DeBenedet, long-time resident and principal developer of Grand Terrace, and, Richard Williamson of Riverside who passed as a result of a fatal shooting at the Cal Skate facility in Grand Terrace The Next Regular City Council Meeting will be held on Tuesday, January 27, 2015 at 600pm Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting I City of Grand Terrace Page 5 I I� CITY OF GRAND TERRACE CITY COUNCIL AGENDA a JANUARY 13, 2015 Council Chambers Regular Meeting Grand Terrace Civic Center • 22795 Barton Road 600PM The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www cityofgrandterrace org <http 11www cityofgrandterrace orq> CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Darcy McNaboe ❑ ❑ ❑ ❑ Mayor Pro Tern Sylvia Robles ❑ ❑ ❑ ❑ Council Member Jackie Mitchell ❑ ❑ ❑ ❑ Council Member Doug Wilson ❑ ❑ T ❑ 1 ❑ A SPECIAL PRESENTATIONS - NONE B CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the City Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion i City of Grand Terrace Page 1 Agenda Grand Terrace City Council January 13, 2015 Waive Full Reading of Ordinances on Agenda DEPARTMENT CITY CLERK 2 Approval of Minutes — Regular Meeting — 11/25/2014 DEPARTMENT CITY CLERK 3 Approval of Minutes — Regular Meeting — 12/09/2014 DEPARTMENT CITY CLERK 4 Approval of Minutes — Special Meeting — 12/09/2014 DEPARTMENT CITY CLERK 5 Approval of Minutes — Special Meeting—12/11/2014 EPARTMENT CITY CLERK 6 Approval of Check Register No 11302014 RECOMMENDATION Approve Check Register No 11302014, as submitted, which includes the Check Register Account Index for Fiscal Year 2014-15 DEPARTMENT FINANCE 7 Monthly Financial Report for October 2014 RECOMMENDATION. Receive and file the Monthly Financial Report for the period ending October 31, 2014 DEPARTMENT FINANCE C PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting City of Grand Terrace Page 2 Agenda Grand Terrace City Council January 13, 2015 D CITY COUNCIL COMMUNICATIONS Council Member Doug Wilson Council Member Jackie Mitchell Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E PUBLIC HEARINGS — NONE F UNFINISHED BUSINESS 8 Mayor's Appointments to Boards, Commissions, and Committees RECOMMENDATION Approve delegate and alternate appointments to the various boards, commissions, and committees DEPARTMENT CITY CLERK 9 City Council Procedures RECOMMENDATION Adopt the proposed 2030 Vision -compliant City Council Procedures DEPARTMENT CITY CLERK 10 City Council Appointment to Fill Council Vacancy RECOMMENDATION Interview applicants for the vacant City Council seat and consider selection of an individual to fill the vacancy DEPARTMENT CITY CLERK G NEW BUSINESS 11 Mayor's Appointments to the Oversight Board RECOMMENDATION RESOLUTION NO 2015- , A RESOLUTION OF THE CITY ,COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTIONS 2012-47 AND 2014-59 RATIFYING AND APPROVING THE APPOINTMENTS BY THE MAYOR OF THE CITY OF GRAND TERRACE OF TWO MEMBERS TO THE OVERSIGHT City of Grand Terrace Page 3 Agenda Grand Terrace City Council January 13, 2015 BOARD OF THE SUCCESSOR AGENCY FOR THE FORMER GRAND TERRACE REDEVELOPMENT AGENCY PURSUANT TO HEALTH & SAFETY CODE SECTION 34179 j DEPARTMENT CITY CLERK 12 Exclusive Negotiating Agreement (ENA) with Lewis Acquisition Company RECOMMENDATION Approve the Exclusive Negotiating Agreement between the City of Grand Terrace and Lewis Acquisition Company, LLC, for a period of nine months and authorize the Interim City Manager to execute all related documents and make any necessary non - substantive changes DEPARTMENT CITY MANAGER 13 Wdldan Financial Professional Services Agreement RECOMMENDATION Approve professional services agreement with Willdan Financial for the period of January 14, 2015 to June 30, 2015 (Financial Services Ad Hoc Committee recommendation) DEPARTMENT CITY MANAGER 14 Appointment of Interim City Manager and Approval of Employment Contract RECOMMENDATION Appoint Carol Jacobs as the Interim City Manager and Approval' of an Employment Contract DEPARTMENT CITY ATTORNEY 15 Draft Planning, Engineering and Building and Safety Fee Study and Update RECOMMENDATION 1) Receive the Draft Planning, Engineering and Building and Safety Fee Study and Update, and, 2) Direct staff to prepare notices for a January 27, 2015 public hearing DEPARTMENT COMMUNITY DEVELOPMENT City of Grand Terrace Page 4 Agenda Grand Terrace City Council January 13, 2015 16 Annual Financial Report for the Year Ended June 30, 2014 RECOMMENDATION Receive and file the Annual Financial Report and related documents for the year ended June 30, 2014 DEPARTMENT FINANCE 17 City of Grand Terrace 2030 Vision Accomplishments (2014) RECOMMENDATION Receive And File Report On 2030 Vision Accomplishments for the Year 2014 DEPARTMENT CITY MANAGER H CITY MANAGER COMMUNICATIONS CLOSED SESSION — NONE ADJOURN In memory of Alba DeBenedet, long-time resident and principal developer of Grand Terrace, and, Richard Williamson of Riverside who passed as a result of a fatal shooting at the Cal Skate facility in Grand Terrace The Next Regular City Council Meeting will be held on Tuesday, January 27, 2015 at 600pm Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting STATE OF CALIFORNIA) COUNTY OF SAN BERNADINO) SS AFFIDAVIT OF POSTING CITY OF GRAND TERRACE} 1, Pat Jacquez-Nares, being duly sworn, depose and say that I am the duly appointed City Clerk of the City of Grand Terrace and that on January 7, 2015 before the hour of 6 00 p m , I caused to be posted as required the above Agenda for the City Council Meeting scheduled to be held on January 13, 2015 at 6 00 p m in the City Council Chambers in the City of Grand Terrace, City Clerk I City of Grand Terrace Page 5 i NOTICE OF PUBLIC HEARING BEFORE THE GRAND TERRACE CITY COUNCIL HEARING DATE Tuesday, January 27, 2015 PLACE Council Chambers, 22795 Barton Road, Grand Terrace, California TIME 6 00 P M Pursuant to the provisions of the California Government Code, the Grand Terrace City Council will hold a public hearing on its proposed update to the City's Planning, Building and Engineering Fees Following the hearing, the Council will take action on this item The Fee Study and Proposed Fee Schedule are available on the City's website at www cityofgrandterrace ora and at the Grand Terrace Community Development Department Pursuant to the California Environmental Quality Act (CEQA), this action is not subject to CEQA pursuant to Sections 15060 (c)(2) and (c)(3) of the State CEQA Guidelines Anyone wishing to speak in favor of or in opposition to the above listed item will be given the opportunity to do so before the City Council Pursuant to Government Code Section 65009(b)(2) "If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the public entity conducting the hearing at or prior to the public hearing " If you have any questions regarding this project, the public hearing or this notice, please contact Community Development Director Sandra Molina at the Community Development Department located at 22795 Barton Road, Grand Terrace, California (909) 824-6621 Ext 255, or via email smolina@cityofgrandterrace org Published January 16, 2015 and January 23, 2015 San Bernardino Sun Newspaper (D Name of Candidate William "Bill" Hussey 1 Please share your background, education, work or community experience LooK CO R x-Q- 3 2 Please share your perspective on the financial condition of the city and any thoughts X you have on making the city financially strong 3 3 How would you describe your decision making process (if you were selected to serve on the council, besides the agenda packet, staff reports and public testimony) what would you consider before voting on agenda item? g 4 X Please share your thoughts regarding the City's 2030 Vision and Goals included in it 3 5 Tell us what interests you about joining council and why you want to join at a time that is most challenging for the city? I tJ I' l f ) f i L 4{ l} I Y I- R\ l t, l.uun, 0 rn 'r^nt 1 ., 1 201 ^n.!i a Uu n 2011 MA Name of Candidate Becky Giroux 1 V Please share your background, education, work or community experience Sa /1,2S,t.t/Yn-R.. 2 X Please share your perspective on the financial condition of the city and any thoughts you have on making the city financially strong P G 3 How would you describe your decision making process (if you were selected to serve on the council, besides the agenda packet, staff reports and public testimony) what would you consider before voting on agenda item9 4 Please share your thoughts regarding the City's 2030 Vision and Goals included in it N `boy itmd O-c u) I s�oreQ +h-94 v,�wA 5 Tell us what interests you about joining council and why you want to join at a time that is most challenging for the city? Li it.&, M 1*,EPJC11 LLR-,k'IN(I-',t c.i),j no I( ,�i1 �tfit 211 � haml (1I-t" ,)c MIT I Name of Candidate Thomas Schwab 1 Z Please share your background, education, work or community experience 2 3 Please share your perspective on the financial condition of the city and any thoughts you have on making the city financially strong 3 .97 How would you describe your decision making process (if you were selected to serve on the council, besides the agenda packet, staff reports and public testimony) what would you consider before voting on agenda item9 4 Please share your thoughts regarding the City's 2030 Vision and Goals included in it 55 Tell us what interests you about joining council and why you want to join at a time that is most challenging for the city? M-OPP-L-if t 4�F < I I( L I (, k( I YC , c'Lh 1 it, k, c up" I t t A Anri, ninmil ' I r r hai Qu -+ r n t 15 CITY OF GRAND TERRACE CITY COUNCIL AGENDA • JANUARY 13, 2015 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www cityofgrandterrace org <http 11www cityofarandterrace org> CALL TO ORDER & ' a 3 P M Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency At this time I will convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Will Pastor Andy McRae of Azure Hills Seventh-Day Adventist Church please come forward and offer the Invocation Pledge of Allegiance Please join r�pin leading us in the Pledge of Allegiance ROLL CALL Would the City Clerk please call the Roll Attendee me Mayor D rcy McNaboe Present ❑ Absent ❑ Late ❑ Arrived ❑ Mayor Oro Tern Sylvia Robles ❑ ❑ ❑ Council Member Jackie Mitchell ❑ ❑ ❑ ❑ Council Member Doug Wilson ❑ ❑ ❑ A SPECIAL PRESENTATIONS — Mayor to Call on Captain Dorsey to introduce our new Police Services Lt Robert O'Brme City of Grand Terrace Page 1 Agenda Grand Terrace City Council January 13, 2015 C PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting D CITY COUNCIL COMMUNICATIONS This is the time for City Council Communications Council Member Doug Wilson Council Member Jackie Mitchell Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E PUBLIC HEARINGS - NONE F UNFINISHED BUSINESS Mayor's Appointments to Boards, Commissions, and Committees V RECOMMENDATION Approve delegate and alternate appointments to the various boards, commissions, and committees DEPARTMENT CITY CLERK May we have a staff report please? it �'-G CaLk Are there any Public Speakers? Council Discussion Do I have a motion? Do I have a second? Please vote j-'-0 City of Grand Terrace Page 3 Agenda Grand Terrace City Council January 13, 2015 Council Discussion Do I have a motion? m`k�zd Do I have a second? V I (5-0%) Please vote 4--0 JU Mayor's Appointments to the Oversight Board RECOMMENDATION ✓ RESOLUTION NO 201 - OI , A RESOLUTION OF THE CITY COUNCIL OF THE CITY"01—GRAND-TE-TRACE, CALIFORNIA, RESCINDING RESOLUTIONS 2012-47 AND 2014-59 RATIFYING AND APPROVING THE APPOINTMENTS BY THE MAYOR OF THE CITY OF GRAND TERRACE OF TWO MEMBERS TO THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY FOR THE FORMER GRAND TERRACE REDEVELOPMENT AGENCY PURSUANT TO HEALTH & SAFETY CODE SECTION 34179 DEPARTMENT CITY CLERK May we have a staff report pleases C4q t&ft Are there any Public Speakers? n c7),� Council Discussion •'t Do I have a motion? Do I have a seconds Please vote j-'0 13 Willdan Financial Professional Services Agreement / RECOMMENDATION Na Jim$ Approve professional services agreement with Willdan Financial for the period of January 14, 2015 to June 30, 2015 (Financial Services Ad Hoc Committee recommendation) DEPARTMENT CITY MANAGER May we have a staff report pleases 44 - Are there any Public Speakers `LAD-"'e-- Council Discussion Do I have a motion? w s© rk Do I have a second? -plo bl�� Please vote q 1-0 City of Grand Terrace Page 5 Agenda Grand Terrace City Council January 13, 2015 Are there any Public Speakers? Council Discussion h Do I have a motion? ryLr-NO� Do I have a second? L5o ri Please vote Al-0 17 City of Grand Terrace 2030 Vision Accomplishments (2014) RECOMMENDATION Receive And File Report On 2030 Vision Accomplishments for the Year 2014 DEPARTMENT CITY MANAGER May we have a staff report please? Are there any Public Speakers? y(AykJL-1 Council Discussion Do I have a motion? Mukk6-0- Do I have a second? r,N, j Please vote q — o SPECIAL PRESENTATION FOR KEN HENDERSON Presentation of Proclamation and Plaque to outgoing City Manager by the Mayor Mayor McNaboe will read the proclamation and the Plaque wording and present them to Ken MAYOR WILL STATE THAT STAFF ALSO HAS A PLAQUE FOR KEN CYNTHIA FORTUNE WILL PRESENT THE PLAQUE TO KEN ON BEHALF OF CITY STAFF H CITY MANAGER COMMUNICATIONS -- kt--V-P-- Interim City Manager Henderson do you have any comments CLOSED SESSION — NONE City of Grand Terrace Page 7