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Home My WebLink About01/27/2015A t CITY OF GRAND TERRACE CITY COUNCIL AGENDA • JANUARY 27, 2015 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding -any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www cityofgrandterrace org <http //www cityofgrandterrace org> CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance ROLL CALL 'Attendee Name„- * > th 4 j Present'. Absent," -', 3 Late.-., ,Arrived Mayor Darcy McNaboe ❑ ❑ ❑ Mayor Pro Tern Sylvia Robles ❑ ❑ ❑ 1 Council Member Jackie Mitchell ❑ ❑ ❑ Council Member Doug Wilson ❑ ❑ ❑ Council Member Bill Hussey ❑ ❑ ❑ SPECIAL PRESENTATIONS Installation of Officer and Oath of Office PRESENTATION OF THE OATH OF OFFICE TO APPOINTED OFFICIAL WILLIAM "BILL" HUSSEY INCOMING REMARKS BY COUNCIL MEMBER HUSSEY City of Grand Terrace , Page 1 Agenda Grand Terrace City Council January 27, 2015 B CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the City Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion Waive Full Reading of Ordinances on Agenda DEPARTMENT CITY CLERK 2 Approval of Minutes — Regular Meeting — 01/13/2015 DEPARTMENT CITY CLERK 3 Approval of Check Register No 12312014 in the Amount of $568,623 57 RECOMMENDATION Approve Check Register No 12312014 in the amount $568,623 57, as submitted, which includes the Check Register Account Index for Fiscal Year 2014-� 5 DEPARTMENT FINANCE 4 Monthly Financial Report for November 2014 RECOMMENDATION Receive and file the Monthly Financial Report for the period ending November 30, 2014 DEPARTMENT FINANCE C PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting I -- D CITY COUNCIL COMMUNICATIONS Council Member Bill Hussey Council Member Doug Wilson Council Member Jackie Mitchell City of Grand Terrace i Page 2 Agenda Grand Terrace City Council I January 27, 2015 Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E PUBLIC HEARINGS To speak on Public Hearing Items, please fill out a Request to Speak Form and give it to the City Clerk Each person will be allowed 3 minutes to address the City Council If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you, or someone else, raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing All Public Hearings will be conducted following this format a) Public Hearing opened b) Written communication c) City Council questions/staff comments d) Applicant's comments (applicant not limited to 3 minutes) e) Oral - favor and opposition (speakers limited to 3 minutes) t f) Applicant's rebuttal (applicant not limited to 3 minutes) g) Public Hearing closed h) City Council deliberation 5 Adoption of Updated Fee Schedule for Planning, Engineering and Building and Safety Fees RECOMMENDATION APPROVE RESOLUTION NO 2015- , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING COMPREHENSIVE AND UPDATED FEE SCHEDULES- FOR PLANNING, BUILDING AND SAFETY AND ENGINEERING SERVICES 1 DEPARTMENT COMMUNITY DEVELOPMENT F UNFINISHED BUSINESS - NONE G NEW BUSINESS 6 Grand Terrace Housing Successor Agency Financial Statements for the Year Ended June 30, 2013 RECOMMENDATION Receive and file the Financial Statements for the Grand Terrace Housing Successor Agency Annual Financial Report and related documents for the year ended June 30, 2014 11 DEPARTMENT FINANCE City of Grand Terrace I Page 3 Agenda Grand Terrace City Council January 27, 2015 H CITY MANAGER COMMUNICATIONS I CLOSED SESSION - NONE ADJOURN The Next Regular City Council Meeting will be held on Tuesday, February 10, 2015 at 600pm Agenda item requests must be submitted in wnting to the City Clerk's office no later than 14 calendar days preceding the meeting STATE OF CALIFORNIA) COUNTY OF SAN BERNADINO) SS AFFIDAVIT OF POSTING CITY OF GRAND TERRACE} I, Pat Jacquez-Nares, being duly sworn, depose and say that I am the duly appointed City Clerk of the City of Grand Terrace and that on January 21, 2015 before the hour of 6 00 p m , I caused to be posted as required the above Agenda for the City Council Meeting scheduled to be held on January 27, 2015 at 6 00 p m in the City Council Chambers in the City of Grand Terrace, California Pat Jacque Nar , cMC City Clerk 0 City of Grand Terrace Page 4 City of Grand Terrace Emergency Operations Committee AGENDA February 3, 2015 1 Call to Order 2 Introduction of Guests 3 Approval of February 3, 2015 Agenda 4 Approval of January 6, 2015 Minutes 5 Liaison Report- Information from City a City Updates 6 Equipment and Facilities Report, Vic Pfenmghausen a Radios- i AM 1640 11 MURS/ Ham Radios b Working Mondays c Items for Purchase/ Recommendations d EOC Budget 7 Unfinished Business - a Plan for EOC b Calendar going forward 8 New Business a CERT as a sub -committee of the EOC- Joe Ramos 9 Training/ Speakers 10 Adj ournment Next Meeting March 3, 2015 STATE OF CALIFORNIA ) - COUNTY OF SANBERNAD1NO ) SS AFFIDAVIT OF POSTING CITY OF GRAND TERRACE) I Pat Jacquez-Nares being duly sworn depose and say that I am the duly appointed City Clerk of the City of Grand Terrace and that on January 21 2015 before the hour of 6 00 p in I caused to be posted as required the above Agenda for the Emergency Operations Committee Meeting scheduled to be held on February 3 2015 at 5 00 p m in the Emergency Operations Center, 22795 Barton Road Building #3 in the Poo -qf Grana--IZerrace California i Pat Jacqu Citv Clerk - CITY OF GRAND TERRACE AGENDA & STAFF REPORTS FOR THE - REGULAR MEETING OF THE CITY COUNCIL AND THE CITY COUNCIL AS THE SUCCESSOR AGENCY REDEVELOPMENT AGENCY & THE GRAND TERRACE HOUSING AUTHORITY TO THE COMMUNITY Tuesday, Ja'nuary 27, 2015 6 00 p.m. Regular Meeting COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313 I` r �R � T �RitfiCE Darcy McNaboe, Mayor _ J Sylvia Robles, Mayor Pro Tern Jackie Mitchell, Council Member Doug Wilson, Council Member Bill Hussey, Council Member Carol Jacobs, Interim City Manager Richard L Adams, City Attorney Pat Jacquez-Nares, City Clerk Cynthia A Fortune, Finance Director Sandra Molina, Community Development Director , t The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6 00 p m r M�, A CITY OF GRAND TERRACE CITY COUNCIL AGENDA • JANUARY 27, 2015 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time i i Any documents provided to a majority of the City Council regardingi any item on this agenda will be made available for public inspection in the City Clerk's, office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www cityofgrandterrace orq <http 11www cityofgrandterrace orq> CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance ROLL CALL Attendee Name ° ` a ;u 1 , . � ,Present - -Absent',,",Late Arrwed Mayor Darcy McNaboe ❑ ❑ ❑ Mayor Pro Tern Sylvia Robles ❑ ❑ ❑ Council Member Jackie Mitchell ❑ ❑ ❑ Council Member Doug Wilson ❑ ❑ ❑ Council Member Bill Hussey ❑ ❑ ❑ SPECIAL PRESENTATIONS Installation of Officer and Oath of Office PRESENTATION OF THE OATH OF OFFICE TO APPOINTED "BILL" HUSSEY INCOMING REMARKS BY COUNCIL MEMBER HUSSEY FICIAL WILLIAM City of Grand Terrace I Page 1 Agenda Grand Terrace City Council I January 27, 2015 Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E PUBLIC HEARINGS To speak on Public Hearing Items, please fill out a Request to Speak Form and give it to the City Clerk Each person will be allowed 3 minutes to address the City Council If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you, or someone else, raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing All Public Hearings will be conducted following this format a) Public Hearing opened b) Written communication c) City Council questions/staff comments d) Applicant's comments (applicant not limited to 3 minutes) e) Oral - favor and opposition (speakers limited to 3 minutes) f) Applicant's rebuttal (applicant not limited to 3 minutes) g) Public Hearing closed h) City Council deliberation 5 Adoption of Updated Fee Schedule for Planning, Engineering and Building and Safety Fees RECOMMENDATION APPROVE RESOLUTION NO 2015- , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING COMPREHENSIVE AND UPDATED FEE SCHEDULES FOR PLANNING, BUILDING AND SAFETY AND ENGINEERING SERVICES DEPARTMENT COMMUNITY DEVELOPMENT F UNFINISHED BUSINESS - NONE G NEW BUSINESS 6 Grand Terrace Housing Successor Agency Financial Statements for the Year Ended June 30, 2013 RECOMMENDATION Receive and file the Financial Statements for the Grand Terrace Housing Successor Agency Annual Financial Report and related documents for the year ended June 30, 2014 1 DEPARTMENT FINANCE City of Grand Terrace Page 3 I CITY OF GRAND TERRACE CITY COUNCIL MINUTES • JANUARY 13, 2015 Council Chambers Regular Meeting I 6 00 PM Grand Terrace Civic Center • 22795 Barton Road CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Mayor McNaboe called the meeting to order at 6 03 p m Invocation was provided by Pastor Andy McRae of Azure Hills Seventh-Day Adventist Church Pledge of Allegiance was led by Mayor Pro Tern Robles Attendee Name- Title.` $'"r .; d ;" Status ,Arrived= Darcy McNaboe Mayor Present Sylvia Robles Mayor Pro Tern Present Jackie Mitchell Council Member Present Doug Wilson _ Council Member - Present Kenneth J Henderson Interim City Manager Present Emily Wong Interim Assistant City Manager Present Richard Adams City Attorney Present Pat Jac uez-Nares City Clerk Present Sandra Molina Community Development Director Present Steve Elam Project Manager, Finance Department Present Cynthia Fortune Finance Director Present Linda Phillips Director of Child Care Services Present Steve Dorsey Captain Present Robert O'Bnne Lieutenant Present Jessica Lambarena Secretary Present SPECIAL PRESENTATIONS San Bernardino County Sheriffs Department Captain Dorsey introduced the new City's Lieutenant Robert O'Brine City of Grand Terrace Z Page 1 PacketPg' ,;5e°F 4 Minutes Grand Terrace City Council IMY9191111J_IWO161JiIJ,Lei NN—AI lei LI&I Council Member Doug Wilson '" ;' ,,2 January 13, 2015 Council Member Wilson gave his condolences to the victims of the Cal Skate shooting He also provided a report on items discussed at the SANBAG Meeting's he attended He stated that Vista Terrace town homes on Preston are about two to three weeks for construction to begin He also thanked Edison for their prompt action in repairing the downed transformer ' Council Member Jackie Mitchell Council Member Mitchell echoed Council Member Wilson's condolences She also informed residents that there are several churches that provide assistance in getting through this rough time She further thanked the Sheriff's for their swift action in making the arrests of those responsible for this shooting Council Member IMitchell informed everyone school was now back in session and that they needed to observe the speed limits especially near school zones She requested that additional Sheriff presence be placed near the school intersections for the next two weeks She was looking forward to the new Council business in 2015 and wished everyone a happy new year Mayor Pro Tern Sylvia Robles Mayor Pro Tern Robles offered her condolences to -the victim's family; and commended the Sheriffs Department She is looking forward to 2015 She provided an update on the outside Boards, Commissions and Committees she was appointed to and would begin attending She wished everyone a prosperous new year Mayor Darcy McNaboe Mayor McNaboe also offered her condolences to the victim's family; and friends She stated she attended part of the vigil and commended the Sheriff's Department for their swift action in arresting those individuals responsible Mayor McNaboe reported the items discussed at the San Bernardino Valley Water Advisory Commission She also reported that she attended the 50th Anniversary Celebration of the Azure Adventist Church and wished them many more years in the community 'Mayor McNaboe requested that an item be placed in a future agenda on public safety with emphasis on highly traveled areas within the City She had received several letters from residents complaining about cars running stops signs at several intersections Mayor Pro Tern Robles requested that staff also look into funding sources that may assist with these traffic issues Mayor McNaboe invited everyone to the McDonald's grand opening celebration on Sunday, January 18, 2015 at noon I City of Grand Terrace Page 3 PacketnPg ,7 U 2 Minutes Grand Terrace City Council i January 13, 2015 Mayor McNaboe stated that she would like to add an additional question to allow the candidates a final wrap up to the five that were provided The Mayor and Council assigned the member asking each question and the time limit for each of the questions as follows Council Member Questions Time Limit Mayor McNaboe 1 Please share your background, education, work or 2 Minutes community experience Council Member 2 Please share your perspective on the financial 3 Minutes Mitchell condition of the city and any thoughts you have on making the city financially strong Council Member 3 How would you describe your decision making 3 Minutes Wilson process (if you were selected to serve on the Council, besides the agenda packet, staff reports and public testimony) what would you consider before voting on agenda item? Mayor McNaboe 4 Please share your thoughts regarding the City's 3 Minutes 2030 Vision and Goals included in it Mayor Pro Tern 5 Tell us what interests you about joining Council and 3 Minutes Robles why you want to join at a time that is most challenging for the at ,Mayor McNaboe 6 Please provide any additional information 1 1 Minute The candidates were asked to leave the Council Chambers and wait in the Community Room until they were called for their interview Mayor Pro Tern Robles, Mayor McNaboe, and Council Member Mitchell pulled names from a box to set the order of the interviews as follows William "Bill" Hussey, Becky Giroux, and Tom Schwab Burga Laesser, Grand Terrace resident, stated her support of Bill Hussey and her opposition to candidate Thomas Schwab Jeffrey McConnell, Grand Terrace resident, stated his opposition to Bill Hussey and further stressed to the Council that this was not a popularity contest Dan Flores, Colton Joint Unified School District Trustee, wished everyone a happy new year and stated his support of Bill Hussey Ruben Morales, Grand Terrace resident, stated his support of Bill Hussey Randall Ceniceros, Colton Joint Unified School District Trustee, stated his support of Bill Hussey Mark Severtson, Grand Terrace resident, stated his support of Bill Hussey i City of Grand Terrace Page 5 Packet,,PO 9 Minutes Grand Terrace City Council January 13, 2015 A Council, Staff and Developer discussion ensued as to how the Lewis came to the City of Grand Terrace, what the mixed use would be, what process the developer used to ensure the communities happiness, and when the nine month timeline would begin Mr Lewis stated that he had worked in the past with Interim City Manager Henderson and Interim Assistant City Manager Wong He has also worked with the new Interim City Manager Jacobs Mr Lewis stated that they would hold several meetings with the community to see what the community wanted and needed They would then work with that information to provide the mix use necessary to ensure the communities happiness Interim Assistant City Manager Wong stated that the nine month clock would begin once the Department of Finance approved the Successor Agency's Long Range Property Management Plan Jeffrey McConnell, Grand Terrace resident, stated his support for the Lewis Company and this project Denis Kidd, Grand Terrace resident, stated his support for the Lewis Company and this project Anthony Harold, Grand Terrace resident, stated his support for the Lewis Company Council Member Wilson pointed out to Mayor Pro Tern Robles page 1133 containing of the agreement that provided the Schedule of Performance He furtherlstated that he did not want to delay this procedure and development 5 5 APPROVE THE EXCLUSIVE NEGOTIATING AGREEMENT NO 20,15-01 BETWEEN THE CITY OF GRAND TERRACE AND LEWIS ACQUISITION COMPANY, LLC, FOR A PERIOD OF NINE MONTHS AND AUTHORIZE THE INTERIM CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS AND MAKE ANY NECESSARY NON - SUBSTANTIVE CHANGES t t 9 va RESULT APPROVED [UNANIMOUS] MOVER Jackie Mitchell,, -Council Member SECONDER Doug Wilson, Council Member AYES' Doug Wilson, ,Darcy McNaboe, Jackie Mitchell, Sylvia Robles , 12 Mayor's Appointments to the Oversight Board City Clerk Jacquez-Nares presented the staff report for this item RESOLUTION NO 2015-01, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, RESCINDING RESOLUTIONS 2012-47 AND 2014-59 RATIFYING AND APPROVING THE APPOINTMENTS BY ITHE MAYOR OF THE CITY OF GRAND TERRACE OF TWO MEMBERS TO THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY FOR THE FORMER GRAND TERRACE REDEVELOPMENT AGENCY PURSUANT TO HEALTH & SAFETY CODE SECTION 34179 1 City of Grand Terrace Page 7 " Packet,Pg .11 U 2 Minutes Grand Terrace City Council SECONDER Jackie Mitchell,' Council Member W AYES Doug Wilson, Darcy McNaboe, Jackie"Mitchell, Sylvia Robles - January 13, 2015 New Interim City Manager Jacobs thanked the Council for the opportunity to work with them and the City 15 Draft Planning, Engineering and Building and Safety Fee Study and Update Community Development Director Molina introduced Public Information Officer Flint that provided the summary for the PowerPoint Presentation for this item Council Member Wilson asked why the comparison information was not provided in the staff report He did not like the City compared to other cities He also requested the methodology on the building permit valuation and to see the valuation'tables He further asked if an applicant wanted expedited service how that would be handled l Public Information Officer Flint stated that she could provide the various fee schedules from the surrounding cities that were referenced She stated that the valuation figures were taken from the UBC which were generated quarterly She further answered that the expedited service would be passed on to the applicant if an outside consultant was used by the City Jeffrey McConnell, Grand Terrace resident, stated he did not support fee increases Daryl Mormon, Grand Terrace resident, questioned the consultant's fee study increases and requested that the Council set a procedure for a cursory review on plans Nina Mohammed, Grand Terrace resident, stated her support of the fees because they promoted good developments Mayor Pro Tern Robles appreciated Council Member Wilson's experience and did take into consideration his concerns She stated that she supports these fees because it helps recover the City's fees to provide these services , Council Member Mitchell stated that Flint Strategies was a well-known consulting firm and was sure that she had done the analysis correctly She was excited to have online permitting 1) RECEIVE THE DRAFT PLANNING, ENGINEERING AND BUILDING AND SAFETY FEE STUDY AND UPDATE, AND, 2) DIRECT STAFF TO PREPARE NOTICES FOR A JANUARY 27, 2015 PUBLIC HEARING RESULT - APPROVED (3 TO 1] ry r MOVER Darcy McNaboe, Mayor ; l 2 City of Grand Terrace Page 9 " Packet•Pg 13 , Minutes Grand Terrace City Council January 13, 2015 SPECIAL PRESENTATION { Mayor McNaboe presented a Commendation and a Plaque to outgoing Interim City Manager Henderson from the City Council in appreciation for his service and dedication to the City I Council Member Mitchell presented Interim City Manager Henderson a gift basket in appreciation for his service and dedication Mayor McNaboe presented outgoing Interim City Manager Henderson a gift certificate in appreciation for his service and dedication Finance Director Fortune, on behalf of the City Staff, presented a plaque to outgoing Interim City Manager Henderson thanking him for his support and service Interim City Manager Henderson thanked everyone for their hard work and support this past year Mayor Pro Tern Robles stated that outgoing Interim City Manager Henderson was a great investment by the City and he accomplished a lot while he was the Interim City Manager CITY MANAGER COMMUNICATIONS -NONE CLOSED SESSION - NONE ADJOURN Mayor McNaboe adjourned the City Council Meeting at 10 04 p m in the memory of Alba DeBenedet, long-time resident and principal developer of Grand Terrace, and, Richard Williamson of Riverside who passed as a result of a fatal shooting at the Cal Skate facility in Grand Terrace , The Next Regular City Council Meeting will be held on Tuesday, January 27, 2015 at 600pm Darcy McNaboe, Mayor Pat Jacquez-Nares, City Clerk City of Grand Terrace Page 11 PacketePg7 15 AGENDA REPORT MEETING DATE January 27, 2015 Council & Successor Agency Item TITLE Approval of Check Register No 12312014, in the Amount of $568,623 57 PRESENTED BY Cynthia Fortune, Finance Director RECOMMENDATION Approve Check Register No 12312014 in the amount $568,623 57, as submitted, which includes the Check Register Account Index for Fiscal Year 2014-15 2030 VISION STATEMENT This staff report supports Goal #1, "Ensuring Our Fiscal Viability", through the continuous monitoring of expenditure budgets, allocations and operational costs i BACKGROUND I The check register, for the period ending December 31, 2014, has 'been prepared in accordance with Government Code §37202 and is hereby submitted for the City Council's approval The check register lists all vendor payments for the preceding month, �along with a brief description of the type of goods or services purchased and the] account code(s) associated with each payment Check Register No 12312014 lists all payments made to vendors and employee reimbursements during the month of December The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and CRA Successor Agency Expenditure account number formats are XX-XXX-XXX [Fund - Department -Account] Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact A total of $568,623 57 in accounts payable checks were issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached check register Payments larger than $10,000 Check No Payee Description Amount 71034 1 Willdan Financial Nov Finance Dept Services $22,880 00 Pa kef Pg ,16 , 3 City of Grand Terrace Check Register Index No Fund Name 09 CHILD CARE FUND 10 GENERAL FUND 11 STREET FUND 12 STORM DRAIN FUND 13 PARKFUND 14 AB 3229 COPS FUND 15 AIR QUALITY IMPROVEMENT FUND 16 GAS TAX FUND 17 TRAFFIC SAFETY FUND/ TDA FUND 19 FACILITIES DEVELOPMENT FUND 20 MEASUREIFUND 21 WASTE WATER DISPOSAL FUND 22 COMMUNITY DEV BLOCK GRANT 26 LSCPG/ LGHTG ASSESSMENT DIST 44 BIKE LANE CAPITAL FUND 46 STREET IMPROVEMENT PROJECTS 47 BARTON RD BRIDGE PROJECT 48 CAPITAL PROJECTS FUND 32 CRA-CAPITAL PROJECTS FUND 33 CRA-DEBT SERVICE FUND 34 CRA-LOW & MOD HOUSING Dt No Department Name/Cost Center 110 CITY COUNCIL 120 CITY MANAGER 125 CITY CLERK, 140 FINANCE 160 CITYATTORNEY 172 BUILDING & SAFETY 175 PUBLIC WORKS 180 COMMUNITY EVENTS 185 RENTAL INSPECTION PROGRAM 187 ENFORCEMENT PROGRAM 190 GENERAL GOVERNMENT (NON-DEPT) 195 FACILITIES MAINTENANCE 370 COMMUNITY & ECONOMIC DEV 380 MGT INFORMATION SYSTEMS 410 LAW ENFORCEMENT 430 RECREATION SERVICES b 440 CHILD CARE, - 450 PARKS MAINTENANCE 510 STREET & SIGNAL LIGHTING 600 WEST SIDE PARK 601 TRACT 14471 PICO & ORIOLE 602 FORREST CITY PHASE II 631 STORM DRAIN MAINTENANCE 801 PLANNING COMMISSION 802 CRIME PREVENTION UNIT 804 HISTORICAL & CULTURAL COMM 805 SENIOR CITIZENS PROGRAM 807 PARKS & REC COMMITTEE 808 EMERGENCY OPERATIONS PROG ,cct No General Account Numbers 110 SALARIES/WAGES 139 EMPLOYEES' BENEFIT PLAN 140 RETIREMENT 142 HEALTH/LIFE INSURANCE 143 WORKERS' COMPENSATION 138/141 MEDICARE / SUI 210 OFFICE EXPENSE 218-219 NON -CAPITAL FURN/SMALL TOOLS 220 SPECIAL DEPARTMENTAL EXP 230 ADVERTISING 235 COMMUNICATIONS 238-239 UTILITIES 240-242 RENTS & LEASES 245-246 MAINT BLDG GRNDS EQUIPMNT 250-251 PROFESSIONAL SERVICES 255-256 CONTRACTUAL SERVICES 260 INSURANCE & SURETY BONDS 265 MEMBERSHIPS & DUES 268 TRAINING 270 TRAVEL/CONFERENCES/MTGS 272 FUEL & VEHICLE MAINTENANCE 570 WASTEWATER TREATMENT 33-300 DEBT SERVICE 7XX FACILITIES IMPRV (NO CIP) 700 COMPUTER -RELATED 701 VEHICLES & EQUIPMENT Attachment A - Check Register Account Index (1631 Approval of Check Register No 12312014) CITY OF GRAND TERRACE Check History Listing December 1 2014 - December 31 2014 Check # Date Ven Invoice / Account No Invoice Descnption Inv Date Amount Paid Check Total 71033 12/04/2014 011351 SUNSET METAL WORKS ACCT 25545 REFUND OF OVERPYMT ACCT 25545 12/02/2014 R 10-200-03 5233 5233 5233 71034 12/04/2014 011256 WILLDAN FINANCIAL SRVS 010-26240 NOV FINANCE DEPARTMENT SERVICES 12/02/2014 E 10-140-250-000-000 r 22 880 00 22 880 00 22 880 00 71035 12/04/2014 011345 UNITED STATES MEDIA TV 8666 PYMT 1 COMMUNITIES OF DIST TV SHOW PMT #1 09/30/2014 E 10-190-280-000-000 6 600 00 6 600 00 6 600 00 71036 12/11/2014 011328 ACCELA INC #774375 8257 DEC MINUTETRAQ SUBSCRIPTION -12/01/2014 E 10-125-250-000-000 55000 55000 55000 71037 12/11/2014 001213 AT & T NOWDEC AT&T NOV/DEC PHONES & iNTERNET SRVS 12/09/2014 E 09-440-235-000-000 79084 E 10-190-235-000-000 1 15761 E 10-450-235-000-000 7657 E 10-805-235-000-000 21944 E 10-808-235-000-000 ' 12910 2 373 56 2 373 56 71038 12/11/2014 001705 CA STATE DEPT OF JUSTICE 070085 NOV FINGERPRINTING 12/04/2014 E 10-190-226-000-000 6400 71039 12/11/2014 011031 CINTAS CORPORATION #150 150384398 C CARE RESTROOM SUPPLIES E 09-440-228-000-000 150391678 C CARE RESTROOM SUPPLIES E 09-440-228-000-000 71040 12/11/2014 006435 CITY OF SAN BERNARDINO m 2015-10000022 ,NOV ANIMAL CONTROL SRVCS E 10-187-256-000-000 11/19/2014 15000 16000 12/03/2014 8492 84 92 11/18/2014 10 135 75 10 135 75 N M Attachment B - Check Register 12312014 (1631 • Approval of Check Register No 12312014) 6400 23492 CITY OF GRAND TERRACE Check History Listing December 1 2014 - December 31 2014 Check # Date Van Invoice I Account No Invoice Description Inv Date Amount Paid Check Total 70207 NOV SUCCESSOR AGENCY LEGAL SRVS 11/26/2014 E 32-200 251-000-000 3 034 00 3 034 00 8201 00 71049 12/11/2014 011206 MIDAMERICA ADMIN & RETIRE PR END 11/07/14 ARS CONTRIBUTIONS FOR PR END 11/07/14 12/08/2014 B 10-022-68-00 1 03203 1 03203 PR END 10/24/14 ARS CONTRIBUTIONS FOR PR END 10/24/14 12/08/2014 B 10-022-68-00 1 01530 1 01530 PR END 11/21/14 ARS CONTRIBUTIONS FOR PR END 11/21/14 12/08/2014 B 10-022-68-00 59666 59666 2 643 99 71050 12/11/2014 005400 OFFICE DEPOT 741212072001 OFFICE SUPPLIES 11/18/2014 E 10-172-210-000 000 3920 E 10-175-210-000 000 1010 E 10-370-210 000 000 35 71 85 01 741217339001 OFFICE SUPPLIES 1111812014 E 10-120-210-000-000 71 64 71 64 74121745001 OFFICE SUPPLIES c 11/18/2014 E 10-120-210 000 000 3075 3075 741456419001 OFFICE SUPPLIES 11/20/2014 E 10-120-210 000-000 2581 2581 21321 71051 12/11/2014 011277 SANTA FE BUILDING MAINT 13099 JUL C CARE JANITORIAL SRVS E 09-440-244-000-000 13390 NOV JANITORIAL SRVS E 10-195-245-000 000 E 10 450 245-000 000 07/31/2014 98751 987 51 __ 11/30/2014 50833 45000 95833 1 94584 71052 12/11/2014 011284 SIEMENS INDUSTRY INC 5610005372 1 OCT TRAFFIC SIGNAL MAINT E 16-510-255-000 000 11/19/2014 70200 70200 Attachment B - Check Register 12312014 (1631 Approval of Check Register No 12312014) CITY OF GRAND TERRACE Check History Listing December 1 2014 - December 31 2014 Check # Date Ven Invoice / Account No Invoice Description Inv Date Amount Paid Check Total 71059 12/11/2014 011354 WESTED 14-2847 C CARE DRDP SOFTWARE 11125/2014 E 09 440-228-000-000 30000 30000 30000 71060 12/11/2014 007987 XEROX CORPORATION 077145993 NOV WC7556P XEROX COPIER LEASE 12/01/2014 E 10-190-212-000-000 80501 E 10-190-700-000-000 28754 1 09255 077145992 NOV WC5755A XEROX COPIER LEASE 12/01/2014 E 10-190-212-000-000 4867 E 10-190-700-000-000 30597 35464 1 447 19 71061 12/18/2014 010693 ARROWHEAD UNITED WAY PR END 12/08/14 PR END 12/08/2014 CONTRIBUTIONS 12/18/2014 B 10 022-65 00 1500 1500 1500 71062 12/18/2014 011259 CA CHAMBER OF COMMERCE 10849493 LABOR LAW POSTERS E 10-120-210-000-000 71063 12/18/2014 010218 CHEVRON & TEXACO CRD SRVS 42998758 NOV/DEC VEHICLE FUEL E 09-440-272 000 000 E 10-175-272-000 000 71064 12/18/2014 011031 CINTAS CORPORATION #150 150398917 C CARE RESTROOM SUPPLIES E 09-440-228 000 000 71065 12/18/2014 001840 CITY OF COLTON 71066 12/18/2014 011341 CITY OF LOMA LINDA N 12092014 COLTON JUL-SEP BURRTEC SEWER COLLECTIONS R 21-400-20 2251 JAN INFORMATION SYSTEMS SUPPORT E 10-380 250 000 000 12/08/2014 20597 20597 20597 12106/2014 2538 58345 60883 60883 12/17/2014 15000 15000 16000 12/09/2014 419 252 96 419 252 96 419 252 96 12/02/2014 2 400 00 2 400 00 2 400 00 W' ra UAttachment B - Check Register 12312014 (1631 Approval of Check Register No 12312014) f CITY OF GRAND TERRACE Check History Listing December 1 2014 - December 31 2014 Check # Date Van Invoice / Account No Invoice Description Inv Date Amount Paid Check Total 71076 12/18/2014 003213 HONEYWELL ACS SERVICE 5231179585 3RD QTR HVAC MAINT & REPAIRS 11/26/2014 E 10-195-257-000-000 6 092 72 6 092 72 6 092 72 71077 12/18/2014 003224 HYDRO SCAPE PRODUCTS 8405265-00 MAINTENANCE SUPPLIES 11/17/2014 E 10 450-245-000 000 30275 30275 71078 12/18/2014 010773 KELLAR SWEEPING INC 9501 NOV STREET SWEEPING SRVS 11/30/2014 E 16-900 254-000-000 4 200 00 4,200 00 4 200 00 71079 12/18/2014 010984 LYNN MERRILL 11132014 FY2013-14 NPDES ANNUAL REPORT 11/13/2014 E 10 625-220-000 000 50000 50000 50000 71080 12/18/2014 011092 METLIFE-GROUP BENEFITS DEC2014 METLIFE DEC EMPLOYEE/DEP DENTAL INSURANCE 11/16/2014 B 10 022-61-00 31250 312 50 31250 71081 12/18/2014 011206 MIDAMERICA ADMIN & RETIRE PR END 12/08/14 PR END 12/08/2014 CONTRIBUTIONS 12/15/2014 B 10 022-68-00 1t 861 64 861 64 861 64 71082 12/18/2014 010097 NEXTEL COMMUNICATIONS 410575025-147 OCT/NOV CELL PHONES - COMM DEV/C CARE 11/24/2014 E 09-440-235 000-000 2000 E 10-175-240 000-000 12635 7_1083 12/18/2014_-005400,OFFICE DEPOT _ _ _ _ 740675002001 _ _ _ OFFICE SUPPLIES _ E 10-140-210 000 000 740666911001 KITCHEN SUPPLIES E 10-190-220 000 000 742938478001 OFFICE/KITCHEN SUPPLIES E 10-140-210 000 000 nE 10-190-220 000 000 14635 14635 11/17/2014_ 43008 430 08 11/17/2014 7025 7025 12/01/2014 5765 11 29 6894 Attachment B - Check Register 12312014 (1631 Approval of Check Register No 12312014) CITY OF GRAND TERRACE Check History Listing December 1 2014 - December 31 2014 Check # Date Ven Invoice / Account No Invoice Description E 16-175-142-000-000 E 21-175-142-000-000 E 32-200-142-000-000 DEC 2014 PRU DEC EAP LIFE AD&D DEP LIFE STD&LTD E 09-440 142-000-000 B 10-022-66-00 E 10-120 142-000-000 E 10-140 142-000-000 E 10-172-142-000-000 E 10-175-142-000-000 E 10-185-142-000.000 E 10-370-142-000-000 E 10-450-142-000-000 E 16-175-142-000-000 E 21-175-142-000-000 E 32-200-142-000-000 71087 12/18/2014 005702 PUBLIC EMPLOYEES RETIREME PR END 11/21/14 PR END 11/21/2014 CONTRIBUTIONS B 10-022-62-00 PR END 11/07/14 PR END 11/07/14 CONTRIBUTIONS ' B 10-022 62-00 PR END 10/24/2014 PR END 10/24/2014 CONTRIBUTIONS B 10-022-62-00 PR END 10/10/14 PR END 10/10/2014 CONTRIBUTIONS B 10-022-62-00 Inv Date Amount Paid Check Total 1044 11 rz 12118/2014 14930 63911 578 595 879 1206 11 65 1228 417 1044 253 567 867 73 12/18/2014 9 847 71 9 847 71 12/17/2014 9 596 77 9 596 77 12/17/2014 9 033 95 9 033 95 12/17/2014 9 025 17 9 025 17 7_1088 12/18/2014-006430 SAN BERNARDINO ASSOC GOV'1 GA DUES 15 09 _ FY 2014-15 MEMBERSHIP DUES _ _ _ 12/01/2014 E 10-190-265 000-000 53637 53637 71089 12/18/2014 011357 SOLAR MAX 12152014 SERVICE SWITCH REFUND -SOLAR MAX 12/15/2014 R 10-410-06 3000 3000 .Q m A' x co Attachment B - Check Register 12312014 (1631 Approval of Check Register No 12312014) 1 73546 37 503 60 53637 3000 Wye MEETING DATE January 27, 2015 1 CouncrlItem TITLE Monthly Financial Report for November 2014 PRESENTED BY Cynthia Fortune, Finance Director RECOMMENDATION Receive and file the Monthly Financial Report for the period ending November 30, 2014 2030 VISION STATEMENT This staff report supports City Council Goal #1, "Ensure Our Fiscal Viability", through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations BACKGROUND The Finance Department has developed a Monthly Financial Report (MFR), which will be submitted to the City Council each month The attached MFR' is for the period ending November 30, 2014 The purpose of the MFR is to identify actual revenues received, and expenditures incurred, for the current fiscal year and compare them to the Adopted Budget and fiscal year-to-date (YTD) expected amounts The MFR encompasses the City's two major funds General Fund and Child Care Fund DISCUSSION The Fiscal Year (FY) 2014-15 Adopted Budget amounts are presented in the attached MFR for reference purposes Any adjustments to the Adopted Budget that may occur during the fiscal year will also be reflected in the report The "expected" revenues reflect a multi -year analysis of revenue receipts that have, historically, been received as of this month in the fiscal year The resulting positive or negative variances shown in the MFR are in comparison to these "expected" receipts The timing of expenditures is more evenly distributed during the fiscal year than revenue receipts, however, it is not entirely straight-line in nature For example, some months have three pay periods rather than two Also, debt service payments are only made twice a year Additionally, certain expenditure postings, such as the cost allocation plan, are made quarterly rather than monthly All of these factors are reflected in the YTD "expected" expenditures shown in the MFR As part of the MFR, staff will include explanations of significant variances between YTD actual revenues and expenditures and those that are "expected" ate that point in the ; Packet Pg . !30 City of Grand Terrace Monthly Financial Report For the Period Ending November 30, 2014 4' a PacketPg 32 w rn z m r mn c z v X M M z c M I Attachment Monthly Financial Report Nov2014 (1633 Monthly Financial Report for November 2014) r Nr?" City of Grand Terrace FY 2014-15 General Fund Monthly Financial Report For the Period Ending November 30, 2014 Positive November Ne ative YTD November YTD November November Variance YTD Adopted Expected % YTD % from Revenue Budget Receipts Expected Actuals Actuals YTD Expected Property Tax 1,414,000 0 0 0% 3,426 0 2% 3,426 Residual Receipts - RPTTF 306,370 0 0 0% 0 0 0% 0 Property Tax (20% Loan Alloc) 0 0 0 0 Franchise Fees 480,000 65,600 13 7% 64,695 13 5% (905) Licenses, Fees & Permits 276,200 90,615 32 8% 95,915 34 7% 5,300 Sales Tax 1,047,000 95,675 9 1% 98,341 9 4% 2,666 Intergovernmental Revenue/Grants 35,000 0 0 0% 0 0 0% 0 Charges for Seances 81,200 35,210 43 4% 38,636 47 6% 3,426 Fines & Forfeitures 25,000 16,000 64 0% 16,843 67 4% 843 Miscellaneous 5,000 2,500 50 0% 8,841 176 8% 6,341 Use of Money & Property 25,000 6,250 25 0% 6,790 27 2% 540 Transfers In 0 0 0 0 Residual Receipts - Sr Housing 0 0 0 0 Waste Water Receipts 700,000 400,000 571% 400,000 571% 0 4,394,770 711,850 16.2j 733,487 1s.7i 21,637 5 v 0 N L d .c E 0 z L W L t: 0 a w cc c �o c U. A w c 0 CO co v N O z V- 0 a m m c ra c U. r c 0 2 w c m E - Packet Pg 36 " n REVENUE Sales 450000 400,000 300,000 250,000 200000 150000 100,000 50,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN AnnudGalemTaxTorRevanuao ` FY2O14-15(as cfmonth end) $88.341 FY2013-14 $884.949 FY2012-13 $871.548 FY2011-12 $963.439 A q This page left intentionally blank Attachment Monthly Financial Report Nov2014 (1633, Monthly Financial Report for November 2014) Gi m z m r c z v M M z v c X M Attachment Monthly Financial Report Nov2014 (1633 Monthly Financial Report for November 2014) h COMMUNITY DEVELOPMENT i Building & Safety ii Public Works iii Rental Inspection Program iv Enforcement Program v Facilities Maintenance vi Community Development vii Parks Maintenance viii Storm Drain Maintenance ix National Pollutant Discharge Elimination System (NPDES) x Planning Commission 13 0 N M E CD z L , sp a m M a LL a w 0 M M �O r EXPENDITURE - General Government 140 000 120,000 100 000 80 000 60,000 40,000 20,000 - ---------- JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN (20 000) (40,000) --k+FY201415—FFY201314—0—FY201213 --o—FY201112 5 General Government Departments City Council, City Manager, City Clerk and City Attorney FY2014-15 (as of month end) $239,569 FY2013-14 $689,463 FY2012-13 $514,314 FY2011-12 $537,061 N V N a E z O O. d N V c e `a a c 0 M 0 v 0 N O 2 0 a m cS m c IL _a C O r 15 PacketPg 46 N V N a E z O O. d N V c e `a a c 0 M 0 v 0 N O 2 0 a m cS m c IL _a C O r 15 PacketPg 46 EXPENDITURE - Finance 70 000 60 000 r 50,000 - a 40 000 30,000 If r + t 20 000 10 000 + r JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN �FY201415--0-FY201314-*-FY201213-0-FY201112 nance Department FY2014-15 (as of month end) $179,491 FY2013-14 $369,432 FY2012-13 $346,409 FY2011-12 $256,223 17 CD fn O C) M z M r mn c z v M x -o M z v c W M Attachment Monthly Financial Report Nov2014 (1633 Monthly Financial Report for November 2014) t t I f EXPENDITURE - Salaries 120 000 100 000 s i It 80,000 t 60 000 x r 40,000 r i 20,000 r � - f JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN I'm ,000) --o—FY2014 15—11—FY2013 24—d—FY2012 13 ——FY201112 Salaries FY2014-15 (as of month end) $259,769 FY2013-14 $697,536 FY2012-13 $659,163 FY2011-12 $791,344 'a 0 d a E d 0 z 0 it 0 a d Dr m c m c LL _a 0 n M 03 w a 0 N O z i' 0 Q m c m c LL _a c O E r a 21 Packet+Pg�'S2 600,000 500 000 400,000 300,000 200,000 100 000 EXPENDITURE - Professional/Contractual Services c ` r 1 � y r 1 y � , r d tl S 5 S 3 r i t y t i JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN �FY201415—E—FY201314—A—FY201213 —E3--FY201112 _ Professional/Contractual Services FY2014-15 (as of month end) $949,988 FY2013-14 $2,438,743 FY2012-13 $2,336,411 FY2011-12 $2,213,146 0 N N .O E 0 Z 0 0 a m m v c A U. _a r 0 O N M M e�- N O Z 0 a a a m 3 e c U. _a e 0 d E z 23 Packet Pg 54 N cc Cn rn m m z c m D z v M -v M z v c M n r v mn c z v Attachment Monthly Financial Report Nov2014 (1633 Monthly Financial Report for November 2014) T O1 REVENUES 200,000 180 000 160000 140 000 � 9 120000 T Y 1 ✓ 4 100,000- fy i t c 80 000 { 60 000 r { , r 20 000 r ! JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN — — $2014 15 +2013 14--41--2012 13 �2011 12 — — — Child Care Revenues FY2014-15 (as of month end) 437,042 FY2013-14 1,042,502 FY2012-13 1,109, 956 FY2011-12 878,700 — IIK d Attachment Monthly Financial Report Nov2014 (1633 Monthly Financial Report for November 2014) r AGENDA REPORT MEETING DATE January 27, 2015 Council item TITLE Adoption of Updated Fee Schedule for Planning, Engineering and Building and Safety Fees PRESENTED BY Sandra Molina, Community Development Director RECOMMENDATION APPROVE RESOLUTION NO 2015- i A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING COMPREHENSIVE AND UPDATED FEE SCHEDULES FOR PLANNING, BUILDING AND SAFETY AND ENGINEERING SERVICES 2030 VISION STATEMENT This staff report supports Goal #1 "Ensuring Our Fiscal Viability", and, specifically, the action item "Ensure Appropnate Cost Recovery for Services" It also supports Goal #3 "Promote Economic Development" and Goal #5 "Engage in Proactive Communication" BACKGROUND On January 13, 2015, the City Council received a report on the Planning, Building and Safety and Engineering Fee Study and Fee Update prepared by Flint Strategies, and directed staff to prepare the Fee Update for adoption at a public hearing DISCUSSION i The January 13, 2015, agenda report discussed California statutes establishing the legislatives body's authority to adopt new and/or updated fees for the processing of permits, it discussed the methodology of the Fee Study which determined the updated Fees and also discussed future plans for online permitting Rather than repeat this discussion, the January 13, 2015 agenda report is attached 11 California State Law allows the legislative body of a city to adopt updated fees at a public hearing either by resolution or ordinance, and such fees become effective 60 days from adoption Attached is a resolution to adopt the updated Planning, Building and Safety and Engineering Fee Schedules Resolution Adopting the fees by Resolution is consistent with most jurisdictions Currently these fees are codified in the Municipal Code, and a separate ordinance will be brought to the Council at their next meeting repealing the current fees and indicating that the fees are adopted by Resolution At the January 13th meeting, Councilmember Wilson requestedl to see the fee comparison with other cities, and it is included in this report Also attached is the Fee P_ackeij,,,6 60 RESOLUTION 2015- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING A COMPREHENSIVE AND UPDATED FEE SCHEDULES FOR PLANNING, BUILDING AND SAFETY AND ENGINEERING SERVICES WHEREAS, on May 13, 2014, the City Council of the City of Grand Terrace adopted its 2030 Vision and 2014-2020 Strategic Plan with Goals that include Goal #1 to Ensure our Fiscal Viability, and Goal #3 Promote Economic Development, and WHEREAS, it was determined that in order to implement these goals, the City would update its zoning, signage and development codes together with all related fees to ensure that they are appropriate and relevant to the current costs of providing services, and WHEREAS, at the City Council meeting of January 13, 2015, staff recommended to the City Council that in an effort to achieve recovery of staff costs, ; it is necessary to update and revise Planning, Building and Safety and Engineering fees charged by the City of Grand Terrace to provide City services without adversely impacting the City's general fund, and i d WHEREAS, Government Code section 66014 et seq states that, when aflocal d agency charges fee"s for zoning changes, zoning variances, use permits, building permits, building inspections, filing of applications for annexation or related reorganizations, subdivision maps, or planning services, those fees shall not exceed the estimated reasonable cost of providing the service for which the fee is charged, and LO 0 H WHEREAS, the City's fees for the services of Planning, Building and Safety, and or - Engineering Divisions have been calculated based on a nexus study to ensure that they are reasonable and legally defensible, and N WHEREAS, the Council now desires to amend the City's Fee Schedule to LL incorporate the updated fees for the services of its Budding and Safety, Planning a Engineering Departments, and c WHEREAS, following a properly noticed public hearing at which oral and written testimony was received and considered, the City Council has determined that it is in the best interest of the City to adjust fees for City services a NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace, as follows SECTION 1 That the foregoing recitals are true and 'correct and are incorporated herein by reference 11 „PackeV, g 62 I, PAT JACQUEZ-NARES, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 2015 by the following vote AYES NOES ABSENT ABSTAIN Pat Jacquez-hares City Clerk APPROVED AS TO FORM Richard L Adams II City Attorney { B Planning Division Fees Application Fee Code Interpretation $155 Extension of Time $310 Land Use Application/Review $97 Admin Site and Architectural Review • Minimum $310 • Structure less than 500 square feet $465 • Structure 500 to 14,999 square feet$ $1395 • Structure 15,000 to 100,000 square feet $1860 • Structure over 100,000 square feet $3,100 Full Site and Architectural Review $2,200 Deposit Actual Cost Administrative Conditional Use Permit $620 Standard Conditional Use Permit $2,400 Deposit Actual Cost Minor Deviation $465 Standard Variance $1,500 RV Minor Variance $155 General Plan Amendment $3,720 Deposit Actual Cost Zone Change $3,720 Deposit Actual Cost Specific Plan $3,720 Deposit Actual Cost Specific Plan Amendment _ $1,860 Deposit Actual Cost Determination of Use (Staff Level) $310 Determination of Use (Planning Commission) $930 Notice of Exception $233 Notice of Determination $233 (Applicant pays County Clerk Fee and Fish & Game Fees) Initial Study (Negative Declaration) $930 OR Actual Cost, plus 15% Admin Fee Initial Study (Mitigated Negative Declaration) $1,550 OR Actual Cost plus 15% Admin Fee Environmental Impact Report Actual Cost plus 15% Admin Fee 50% Deposit Page 2 of 15 ZO ,Packet,' g 66 ` 5 b4 c � Building and Safety Division Fee Schedule (GMTC476 oso) Building and safety plan review fee When a plan or other data is required to be submitted by Section 106 of the 2007 California Building Code a plan review fee shall be paid at the time of submitting plans and specification for review Said plan review fee shall be 65 percent of the building permit fee as established by the Building Official Building permits Any person filing an application for a permit to do construction work shall pay a fee according to the following schedule Valuation Fee $1 00 to $500 00 $23 50 $501 00 to $2,000 00 $23 50 for the first $500.00 plus $3 05 for each additional $100 00, or fraction thereof, to and including $2,000 00 $2,001 to $25,000 00 $69 25 for the first $2,000 00 plus $14 00 for each additional $1,000 00, or fraction thereof, to and including $25,000.00 1 $25,001 00 to $50,000 00 $39175 for the first $25,000 00 plus $10 10 for each additional $1,000 00, or fraction thereof,to and including $50,000 00 $50,000 00 to $100,000 00 $643 75 for the first $50,000 00 plus $7 00 for each additional $1,000 00, or fraction thereof, to and including $100,000 00 $993 75 for the first $100,000 00 plus $100,001 00 to $500,000 00 S5 60 for each additional $1,000 00, or fraction thereof, to and including $500,000 00 1 $3,233 75 for the first $500,000 00 $500,001 00 to $1,000,000 00 plus S4 75 for each additional $1000 00, or fraction thereof, to and including $1,000,000 00 Page 4 of 15 Packef;;Pgy 8 I i 000--1 $ 800 ii 101--10 $1200 1001--50 $2000 iv 50 01- - 100 $42 00 v 101 and over $60 00 6 Temporary Service Temporary service fees areas follows a Temporary or construction service, including poles or pedestals, $34 50 each b Approval for temporary use of permanent services equipment prior to completion of structure or final inspection, $20 70 each, c Additional secondary or supporting poles, $11 50 each 7 Miscellaneous Miscellaneous fees areas follows a Area lighting standards, $15 00 b Private residential swimming pools, including wiring, lights, motors and bonding, $45 00 c Commercial swimming pools, $55 00 d Temporary sales stand, including service connection, etc, $55 00 e Inspection for reinstallation of idle meter (removed by utility company), $25 00 f Overhead line construction, poles and anchors each, $25 00 g Any electrical work for which a permit is required, but no fee is provided in this chapter, shall pay the indicated fee, $40 00-- 8 Illuminated Signs Illuminated sign fees are fees are as follows a New, relocated or altered illuminated signs i 0 00 - - 300 square feet $35 00 ii 300 01 square feet and over (Per square foot) $ 012 Plumbing permits A Any person filing an application for a permit to do plumbing work shall pay a fee according to the following schedule 1 For each plumbing fixture or trap (including water, drainage piping and backflow protection therefore) $11 25 2 For each building sewer connection $30 00 3 For each private sewer line with over five building connections $ 5 00 each, $40 00 minimum 4 Over ten building sewer connections, $ 3 00 each, $50 00 minimum 5 For each private sewage lift station or sump pump, rated up to 1 hp $18 00 6 Over 1 hp, add per rated horsepower $ 400 7 For each cesspool $42 80 8 For each septic tank $40 00 Page 6 of 15 Packet Pg 70 4 For the installation or relocation or replacement of each appliance vent installed and not included in an appliance permit, $10 00 5 For the repair of, alteration of, or addition to each heating appliance, refrigeration unit, cooling unit, absorption unit or each heating, cooling system, including installation of controls regulated by he Uniform Mechanical Code; $15 00 6 For the installation or relocation of each boiler or compressor a To and including 3 hp or each absorption system to and including 100,000 BTUs, $15 00 ' b Over 3 hp, to and including 15 hp, or each absorption System over 100,000 BTUs to and including 500,000 BTUs, $25 00 c Over 15 hp, to and including 30 hp, or each absorption system over 500,000 BTUs to and including 1,000,000 BTUs, $30 00 d Over 30 hp, to and including 50 hp, or each absorption System over 1,000,000 BTUs to and including 1,750,000 BTUs, $35 00 e Over 50 hp, or each absorption system over 1,750,000 BTUs $40 00 7 For each air handling unit a To and including 10,000 cubic feet per minute including ducts attached y thereto $15 00 d b Over 10,000 cubic feet per minute ,$20 00 c I Note This fee shall not apply to an air handling unit which is a potion of a factory- o assembled appliance, cooling unit evaporative cooler or absorption unit which a permit fee is prescribed elsewhere in this section r 8 For each evaporative cooler other than portable type, $15 00 9 For each ventilation fan connected to a single duct, $10 00 ui c 10 For each ventilation system which is not a portion of any heating or air C conditioning system authorized by a permit, $15 00 ' 0 11 For the installation of each hood other than a Type 1 grease hood, served by 0 mechanical exhaust, including the ducts from such hood, $15 00 12 For each Type 1 grease hood, including the exhaust system, $40 00 m 13 For each appliance or piece of equipment regulated by the Uniform Mechanical Code, but not classed in other appliance categories, or for which no other fee is listed in this section, $15 00 B Plan Review Fees Where no plan review fee is charged as listed in subsection A of this Q section, and a mechanical plan is required to be submitted, a plan review fed shall be equal to the consultant fee(s) plus 15% administrative fee A minimum deposit of $150 00 shall be required i Page 8 of 15 Packet`,Pg 72 Miscellaneous permits and inspections A Permit Issuance Fees 1 In addition to the fee prescribed in the electrical, mechanical, plumbing and solar energy schedules for each such permit on a single application form $ 2500 2 Minimum total fee for any permit $ 5500 3 Filed investigation and report $ 8500 4 Short-term installations r a Temporary, construction, material processing $110 00 R c. b Approved temporary tents $ 6600 a 5 Special inspection approvals $ 5500 6 Standard plans a Fee to establish standard plan $ 4000 b Comparison plan review fee $ 5500 d U. c Annual review $ 8500 U) 7 Service charge for cash deposits and other securities $ 2500 B Relocation Inspection Fees The relocation inspection fees when a building is to be moved w c E shall be equal to the consultant fee(s) plus 15% administrative fee A minimum deposit of c $150 00 shall be required 0 C Rehabilitation and Demolition Processing Fees M 1 Preparation of job specifications $198 00 2 City council approval $100 00 3 Contract performance inspection $100 00 x D Billing fee $33 00 Lu c E Record special assignment $99 00 F Wire and/or wood fences (per lot) $20 00 m G Residential driveway approach $33 00 Building permit fees Valuation Fee $1 00 to $500 00 $23 50 I $501 00 to $2,000 00 $23 50 for the first $500.00 plus $3 05 for each additional $100 00, or fraction thereof, to and including $2,000.00 Page 10 of 15 Packet Pg 74 Residential aluminum patio cover permits Residential aluminum patio cover permit fees are as follows A Residential patio covers, includes plan review and permit issuance fees, $75 00 B When the patio cover is to be constructed from a San Bernardino County standard plan or an International Conference of Building Officials standard plan, the set fee will include comparison plan review and permit, issuance fees, $75 00 1 Fee refunds The building department may authorize the refunding of any fee paid under the following conditions A A fee that was erroneously paid or collected, B A refund shall not be more than eighty percent of the permit fee paid when no work had been done under a permit A refund shall not be more than eighty percent of the plan review fee paid when an application for a permit for which a plan review fee has been paid is withdrawn or canceled before any play reviewing is done, C A refund of not more than eighty percent of any planning fee when the request for the planning action is withdrawn or canceled before any work by the department is done; D In no case shall the building official retain more than fifty-five dollars of the fees paid, as described in this section nor shall he refund any amount of the feed less than fourteen dollars, E The building official shall not authorize the refunding of any fee paid except upon written application filed by the original permittee not later than one hundred eighty days after the date of fee payments Exemptions There shall be an exemption from all permit, plan review and inspection fees as set forth in this chapter when all of the following conditions exist A The building permit is for rebuilding or rehabilitating a structure because of damage caused by and occurring in the course of a disaster, B The city council has adopted a resolution declaring a state of emergency due to the disaster, for damage caused by or occurring in the same disaster and the application for the Page 12 of 15 4 'N '' Packet,Pg 76' i Engineering Division Fee Schedule (GMTC484010) A Establishment of Hourly Rates The Engineering Division Fee Schedules contains those charges assessed at the time an application is filed with the City, or which may be assessed during the processing of an application The fee schedule sets forth those applications for which a deposit is required and those for which a flat fee is imposed Deposits are required for those applications for which it is difficult to estimate actual processing costs For these projects, the applicant is required to pay all costs incurred by the City in processing the applications, and may result !in either additional charges or a refund to the applicant Filing fees are required for routine applications in which processing costs have been estimated The filing fee is assumed to cover all processing costs, and no adjustments will be made except in those cases where extraordinary circumstances exist Engineering fees are based on the following hourly rates for staff and consultants Community Development Director Building Official Senior Civil Engineer Building Inspector 1 Permit Technician City Engineer Plan Checker Consultants $155 per hour $150 per hour $127 per hour $100 per hour $ 70 per hour $127 per hour $127 per hour Actual cost plus 15% Administration Fee B Engineering Division Fees are as follows Minor subdivision (parcel map) Major subdivision Revised tentative map (minor subdivision) Revised tentative map (major subdivision) Final map/minor subdivision (parcel map) Final map/major subdivision (parcel map) Lot line adjustments Page 14 of 15 Actual Cost, plus 15% Admin Fee $600 00 Deposit Actual Cost, plus 15% Admin Fee $1,240 Deposit Actual Cost, plus 15% Admin Fee $300 00 Deposit Actual Cost, plus 15% Admin Fee $1,240 Deposit Actual Cost, plus 15% Admin Fee $ !300 00 Deposit Actual Cost, plus 15% Admin Fee $600 00 Deposit Actual Cost, plus 15% Admin Fee r Packet Pg 78 THE BLUE MOUNTAIN CITY D TERRA �e CALIFORNIA EST 1978 Planning, Building & Engineering Fee Study Prepared by Flint Strategies and the Community Development Department January 2015 m �a V a D 'a c c� a w N 01 d U. w d m c m E Q. 0 0 N M �O i 2 (c) It is the intent of the Legislature in adding this section tol codify existing constitutional and decisional law with respect to the imposition of development fees and monetary exactions on developments by local agencies This section is declaratory of existing law and shall not be construed or interpreted as creating new law or as modifying or changing existing law (Added by Stats 1986, Ch 1203, Formerly 65959, Renumbered and Amended by Stats 1988, Ch 418 ) Flint Strategies conducted a comprehensive review of the current fee structure and, based on accepted legally defensible methodology, has developed al revised set of Planning, Building and Engineering Fees In addition, we included limited funding for future development code updates and identified an option to increase the efficiency of the Community Development Department by streamlining the permitting and entitlement process via an online portal Approach N Flint Strategies worked closely with the City Manager, Community Development M v Director, Finance Director and Human Resources to develop a programmatic approach u, to reviewing the current fee structure This included t • A comprehensive review of the types of fees currently charged by the City of Grand Terrace for Planning, Building and Engineering services • Working with staff to review the number of the hours required to provide a specific service and identify the Grand Terrace staff member(s) and/or LL consultant who would perform that service i • Review of fully burdened rate for staff members including salary and benefits based on 2014 data F' a •- Review of consultant fees charged for Building and Engineering services • Review of overhead costs based on the City's annual costs for utilities, lease of facilities and equipment allocated at an hourly rate based on the 2014-2015 0' Annual Budget E • Review of planning and building fees in jurisdictions of similar size and co geographic proximity to the City of Grand Terrace (Yucca Valley, Hesperia, x Yucaipa, Colton, San Bernardino County) W • Review of rates included in the Uniform Building Code (UBC) and on construction J z valuation tables published periodically by the International Conference of u. Building Officials (ICBO) in August, 2014 t ti Methodology t c m Pursuant to Government Code section 66014 et seq , when a local agency charges fees for zoning changes, zoning variances, use permits, building permits, building inspections, Packef g 82 l5c 4 thirty-four percent of the annual $449,4001 expenditures or $75 00 per billable hour unit Additional fee of 5% of the proposed rate has been added and allocated for Plan, Policy, and Systems Update and Maintenance as allowed by California State law As an example Title Fully Burdened Overhead System Update Total Rate Hourly Rate Fee (Salary & Benefits) Community $73 00 $75 00 $7 00 $155 00 Development Director Rates for contract staff are based on the actual hourly rate charges to the City plus an administrative fee of 15% The following table illustrates the changes proposed from previous rates Staff Proposed Previous Community Development Director $155 per hour $100 per hour Building Official $150 per hour $133 per hour Building Inspector $100 per hour $66 - $72 per hour Permit Technician $ 97 per hour $66 - $72 per hour City Engineer $127 per hour $66 - $72 per hour Senior Civil Engineer $127 per hour $90 - $100 per hour Plan Checker $127 per hour $80 - $100 per hour Planning Technician $ 97 per hour $66 - $72 per hour Community Development Secretary $ 97 per hour n/a The Planning and Engineering Fee Schedules contains those charges assessed at the time an application is filed with the City, or which may be assessed during the processing of an application The fee schedule sets forth those applications for which a deposit is required and those for which a flat fee is imposed Deposits are required for those applications for which it is difficult to estimate actual processing costs For these projects, the applicant is required to pay all costs incurred by the City in processing the applications, and may result in either additional charges or a refund to the applicant Filing fees are required for routine applications in which processing costs have been estimated The filing fee is assumed to cover all processing costs, and no adjustments will be made except in those cases where extraordinary circumstances exist 1 Based on projected expenditures for materials and supplies, utilities, leases, i N M to Packet Pg 84 :i { The majority of the applications processed by the City over the last two years were for v smaller projects such as installation of solar panels, signs, remodels and residential additions These could all be done online, freeing City staff to dedicate time and resources to updating the City's Development Code and supporting economic development Summary The updated Planning, Building and Engineering Fee Schedule better reflects the cost of providing services to residents, businesses and the development community and better positions the City for a reasonable revenue recovery effort The Fees include modest increases based on staff and operating expenses as detailed in the City's 2014-2015 budget We recommend that the City conduct a review on an annual basis Packet Pg 86 r TOWN OF YUCI 'ALLEY ~ ' PLANNING DIVISION r ` SCHEDULE RESOLUTION NO 04-38, ADOPTED 09/02/04 MINOR PROJECTS COMMERCIAL VEHICLE PARKING PERMIT $95 SPECIAL EVENT PARADE/RUN/BIKE RACE $110 DESIGN GUIDELINES / COLOR CONSISTENCY $0 PARKING LOT SALE/SIDEWALK SALE $55 CARN IVAUFESTIVAL/CIRCUS/FAIR $80 FILM PERMIT $145 SPECIAL LICENSE PERMIT HOME OCCUPATION PERMIT $270 PAWNBROKER $194 PAWNBROKER RENEWAL $55 HOME OCCUPATION PERMIT RENEWAL $125 , JUNK DEALER $194 JUNK DEALER RENEWAL $55 LANDSCAPE & IRRIGATION PLAN REVIEW $685 SECONDHAND DEALER $110 SALVAGE COLLECTOR $110 LIVESTOCK PERMIT $220 PEDDLING, HAWKING SOLICITING $110 MASSAGE SERVICES SPECIAL USE PERMIT MASSAGE ESTABLISHMENT PER YEAR $133 BED & BREAKFAST $590 MASSAGE TECHNICIAN PER YEAR $55 RECYCLING FACILITY -SMALL $695 OUTCALL ENDORSEMENT $133 EXOTIC ANIMALS $455 OUTCALL RENEWAL $55 PRIVATE KENNELS/SMALL ANIMALS $315 TEMPORARY LICENSE $55 STREET NAME CHANGE $260 PUBLIC CONVENIENCE OR NECESSITY $110 , TEMPORARY USE PERMIT $295 NATIVE PLANT PERMIT $0 VARIANCE SIGNS MINOR $644 SINGLE SIGN $55 MAJOR $865 MULTIPLE SIGNS $110 SIGN CRITERIA $320 WALL MURAL $280 --- LANDMARK SIGN- $785 - - - - - - -- DESIGN MERIT $785 TEMPORARY SIGN $80 POLITICAL SIGN $0 REVISED 07-24-12 CA a Attachment D-Fee Schedules of Other Jurisdictions [Revision 1] (1632 Development Services Fee Study and Update) City of Colton — Planning Division Fee Schedule Page 2 of 3 Request Fee General Plan Amendment At cost (deposit) General Plan Map (color, 24" x 36") $106 Historic Preservation - Certificate of Appropriateness (Minor) $ 35 - Certificate of Appropriateness (Major) $ 190 - Certificate of Hardship $ 100 - Special Review of Potential Historic Resource $ n/c - Historic Preservation Amendment (e g Landmark Designation) $ 1,200 Home Occupancy Permit (home -based businesses) $ 20 Landscape & Irrigation Plan Review $335 Legal Review (if needed in addition to routine review of staff At cost (deposit) reports, resolutions, conditions and standard agreements Lot Line Adjustment $ 289 Lot Merger $ 370 i Maps - Computer Generated, special order through GIS Program $ 25 + cost _ Modification of Entitlement (Minor) $ 130 Modification of Entitlement — No Public Hearing (DRC or PC) $ 460 Modification of Entitlement — With Public Hearing $ 675 Pre -Application Review (distribution to DRC members for comment $ 300 deposit (charged by Y2 and meeting with applicant) hour) Application Inquiry (Planning — email response) $ n/c Public Notice (newspaper publication) $ 120 or publication cost, whichever is higher Postage Based on current rates Sign Design Review (Freeway -oriented and Electronic) $ 290 d v a a a co d d LL N d V d ca d E a 0 a� a� N M to 0 N > �1 N c 0 r .a Lh 0 a� r 0 0 N d 7 d z y d d LL ❑ 2 c d E t t� Q City of Colton — Development Services Department - 659 N La Cadena Drive (Civic Center Annex across from City Hall), Colton, CA 92324, (909) 370-5079, Open 8 a m to 4 p m , Monday through Thursday, lann►n ci colton FEES ESTABLISHED January 2013, Resolution No R-02-13 Packet Pg 90 , I i i City of Hesperia Planning Department General Planning Fees Calculation Sheet Instructions To estimate the required fees for the proposed general planning applications, enter the quantity next a to the applicable minimum fee and the amount will automatically populate a Planning Fees MINIMUM FEE QTY Amount 1 Alteration of Non -Conforming Use ($199) $199 00 0 $ - 2 Annexation (CRB + $1,056 min) $1,056 00 0 $ - N 3 Certificate of Correction LL • Planning Fee ($95) $95 00 0 $ - • Engineering Fee ($192) $192 00 0 $ - 4 Development Agreement (include density bonus, etc) (CRB + $906) $906 00 0 $ - v� 5 Environmental Impact Report (EIR) (CRB + $2,831 minimum) $2,831 00 0 $ - 6 Extension of Time Request ($134) $134 00 0 $ - n 7 Landscaping Plans ($135) $13600 0 $ - 57 8 Letter of Public Convenience ($90) $90 00 0 $ - d d 0 9 Lot Line Adjustment N • Planning Fee ($161) $161 1 00 0 $ - • Engineering Fee ($192) $192100 0 $ r, 10 Minor Revision to Approved Action (CRB + $91 min) J $91 , 00 0 $ - c 11 Sign Plans ($45/Each) _ $45 00 0 $ - w a Site Sign Plans ($180) $180 00 0 $ 12 Special Event/Temporary Use Permit ($85) $85 00 0 $ - N 13 Tenant Improvement Plan Review ($45) $45 00 0 $ - c 14 Other Services 2 a ABC Letters ($45) $45 00 0 $ - H b Site Review (without application) ($91) $91 L00 0 $ - c Zoning Letter ($91) $91 00 0 $ - d Non -specified Services (CRB + $45 min) $45 00 0 $ - Sub -total $ - o 8% Automation Fee $ - d Total $ s 0 y m LL 0 r C d E s Q Packet Pg 92 PLANNING FEESCHEDULE — 2006 LAND USE COMPLIANCE (1) Land Use Compliance Review Set Fee 4228, 4202 4202 $290,4228 592 882 (2) Land Use Compliance Review Signs Sct Fee 4209 264 (3) Minor Variance Set Fee 4227 264 (4) Temporary Use Permit Set Fee 4232 $434 Terri ora Use P6rmit Renewal 100 (5) Special Use Perni t for Temporary Dependent Housmg Set Fee 431 S $ 34 TDHRenewal $100 _4313 MASSAGE THERAPY PERMIT _ (1) Personal or Outcall Actual Cost 2105 $100 00 _ (2) -Establishment Actual Cost 2105 200 00 PLANNED DEVELOPMENT (1) Prelirmnary Development Plan Actual Cost 110 2105, 4202, 4202 590 2110 3 •2105 9 375 000 2110 (2) Final Development Plan Actual Cost 2105, 4202, 4202 $290 2110 ($3& 2105 3 07 3 400 2110 SUBDIVISION (1) Lot Line Adjustment Actual Cost 2105 1 000 (2) Tentative Parcel Map Four plus remainder Actual Cost 2105, 4202, 4202 290 2110 5 2105 2 67 $3.000 2110 (2 A) Tentative Parcel Map Five or more parcels Actual Cost 2105, 4202, 4202 290 2110 35 2105 675 5 000 2110 (3) Tentative Trdct Five or -more parcels Actual Cost 2105,4202, 4202 35 2110 5 2105 530 5 000 2110 (4) Reversion to Acreage Actual Cost 2105 y $3 000 (5) Vesting Tentative Map Actual Cost 2105, 4202, 4202 290 2110 3 2105 2 675 10 000 2110 (6) Lot Merger Actual Cost 1$1,000 2105 OTUR (1) General Plan and/or Development Code Interpretation SctlFce 4209 185 (2) Landscape and/or 1mgation Plan Set Fee 4216 100 per a e (3) Major Variance Actual Cost 2105 2 000 (4) Revision to Approved Action Actual Cost 2105 1 000 zo Packet Pg 94 IkXL�AI1►lei J_llL TITLE PRESENTED BY AGENDA REPORT January 27, 2015 Council & SuccessorAgency Item Grand Terrace Housing Successor Agency Financial Statements for the Year Ended June 30, 2014 Cynthia Fortune, Finance Director RECOMMENDATION Receive and file the Financial Statements for the Grand Terrace Housing Successor Agency Annual Financial Report and related documents for the year ended June 30, 2014 2030 VISION STATEMENT This staff report supports City Council Goal #1, "Ensuring Our Fiscal Viability" through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations BACKGROUND The Grand Terrace Housing Successor Agency (Housing Successor) is required by Housing Successor Law to conduct an independent audit of its financial statements and related internal control procedures concerning the funds it received as a result of the redevelopment dissolution process The audit for the fiscal year ended June 30, 2014 has been completed and the Financial Statements issued by the Agency's auditor, Lance, Soil & Lunghard, LLP Housing Successor law requires that this audit be submitted to the Housing Successor's governing board for its review DISCUSSION The Housing Successor's financial statements are composed of two key aspects 1 The Independent Auditor's Report, which is provided on page 1 of the Financial Statements (Exhibit A) The Independent Auditor's Report provides its opinion on whether or not the financial statements fairly present, in all material respects, the respective financial position of the governmental activities, the major governmental fund, and the respective changes in financial position, in conformance with accounting principles generally accepted in the United States The "opinion letter" received by the Housing Successory for its financial statements for the period ended June 30, 2014 indicates that the financial statements fairly represent the Housing Successor's financial position in accordance with generally accepted accounting principles, and 1 2 The Independent Auditor's Report on Compliance with Applicable Requirements and on Internal Control over Compliance, which is provided ;on page 3 of the . • Packet,Pg 96 rs� , O 'n v y z 0 --i m z� M c 0Zv N D n n NM CD 0 w0 E I- Z 0 >m N Z Z a Attachment Exhibit a - Housing Successor Financial Statements Ending June 30, 2014 [Revision 1] (1635 Financial Statements for the Year }' GRAND TERRACE HOUSING SUCCESSOR AGENCY JUNE 30, 2014 TABLE OF CONTENTS Independent Auditors' Report Independent Auditors' Report on Compliance with Applicable Requirements and on Internal Control Over Compliance Basic Financial Statements Statement of Net Position and Governmental Fund Balance Sheet Statement of Activities and Governmental Statement of Revenues, Expenditures and Changes in Fund Balances Notes to Financial Statements Required Supplementary Information Budgetary Comparison Statement s � Computation of Housing Successor Excess/Surplus Page Number 1 3 5 6 7 S. R m r w 0 c d E m cc �v c �o c U- LO M m Packet. ft 100 j LSE000 0A0 DID CERTIFIED PU/EIC ACCODUTJIUTS T� vlLmure Peeve & boudier To the Board of Directors Grand Terrace Housing Successor Agency City of Grand Terrace, California Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities and the major governmental fund of the Grand Terrace Housing Successor Agency as of June 30, 2014, and the respective changes in financial position for the year then ended in accordance with accounting principles generally accepted in the United States of America Other Matters Other Information We have audited the financial statements of the Grand Terrace Housing Successor Agency as of and for the year ended June 30, 2014, and have issued our report thereon dated December 29, 2014, which contained an unmodified opinion on those financial statements Our audit was conducted for the purpose of forming an opinion on the financial statements as a whole The accompanying report on excess/surplus calculation is presented for purposes of additional analysis only and is not a required part of the financial statements Such information is the responsibility of management and was derived from the financial statements The report on excess/surplus calculation has not been subjected to the auditing procedures applied in the audit of the basic financial statements, and accordingly, we do not express an opinion or provide any assurance t Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated December 29, 2014, on our consideration of the Housing Successor's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering Housing Successor's internal control over financial reporting and compliance Brea, California December 29, 2014 G 2 Packet Pg 002 LSE00 cantno enn¢ accaunuMu YGlilwae.�.acstcra+ vkmure, pcew & bouchu To the Honorable Mayor and Members of the City Council City of Grand Terrace, California compliance with the types of requirements that could have a direct and material effect on the Housing Successor to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance and to test and report on internal controls over compliance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance Accordingly, we do not express an opinion on the effectiveness of the Housing Successor's internal control over compliance A deficiency in internal control exists when the design or operation of a control over compliance does not LL allow management or employees, in the normal course of performing their assigned functions, to prevent, uO or detect and correct, noncompliance with a type of compliance of California Health and Safety Code sections applicable to California Housing Successor Agencies on a timely basis A matenal weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that a material noncompliance with a compliance c requirement of California Health and Safety Code sections applicable to California Housing Successor ° Agencies will not be prevented, or detected and corrected on a timely basis A significant deficiency in > internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over � compliance that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance c Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies We idid not identify any % deficiencies in internal control over compliance that we,consider to be material weakness However, material weakness may exist that have not been identified Report on Excess/Surplus Calculation We have audited the financial statements of the Grand Terrace Housing Successor Agency as of and for the year ended June 30, 2014, and have issued our report thereon dated December 29, 2014, which contained an unmodified opinion on those financial statements Our audit was conducted for the purpose of forming an opinion on the financial statements of the Grand Terrace Housing Successor Agency as a whole The accompanying report on excess/surplus calculation is presented for purposes of additional analysis only and is not a required part of the financial statements Such information is the responsibility of management and was derived from the financial statements The report on excess/surplus calculation has not been subjected to the auditing procedures applied in the audit of the basic financial statements, and accordingly, we do not express an opinion or provide any assurance The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of California Health and Safety Code sections applicable to California Housing Successor Agencies Accordingly, this communication is not suitable for any other purpose Brea, California December 29, 2014 4 Packet Pg 004 i 6a GRAND TERRACE HOUSING SUCCESSOR AGENCY STATEMENT OF ACTIVITIES AND GOVERNMENTAL STATEMENT OF REVENUES, EXPENDITURES'AND CHANGES IN FUND BALANCES YEAR ENDED JUNE 30, 2014 _ - y a, s r 0 Reclassifications u Governmental and Statement of Fund Eliminations Activities E Revenues v Use of money and property $ 22 $ 323 $ 345 in Other 20 - 20 cc _ Total Revenues 42 323 365 ti Expenditures Cl) Current Community development 142 - 142 r Total Expenditures 142 - 142 _ c Net Change in Fund Balance/Net Position Fund Balances/Net Position Beginning of Year End of Year I ii See Notes to Financial Statements 6 (100) 323 223 1,927,073 78,805 2,005,878 $ 1,926,973 $ 79,128 $ 2,006,101 I' Packet Pg' 106 GRAND TERRACE HOUSING SUCCESSOR AGENCY NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2014 Note 1 Organization and Summary of Significant Accounting Policies (Continued) When both restricted and unrestricted resources are available for use, it is the Housing Successor's policy to use restricted resources first, and then unrestricted resources as they are needed d Budget Budget for the Housing Successor Fund is adopted on a basis substantially consistent c with accounting principles generally accepted in the United States of America ca Accordingly, actual revenues and expenditures can be compared with related budget LL amounts without any significant reconciling items U) 0 e Fund Balance and Net Position Fund Balance The Housing Successor's fund balances are classified on the governmental fund balance sheet among the following categories Nonspendable Fund Balance - This includes amounts that cannot be spent because they are either (a) not in spendable form or (b) legally or contractually required to be maintained intact I Restricted Fund Balance - This includes amounts that can be spent only for the specific purposes stipulated by constitution, external resource providers, or through enabling legislation Committed Fund Balance - This includes amounts that can be used only for the specific purposes determined by a formal action of the city council Assigned Fund Balance - This includes amounts that are designated by the city council for specific purposes Unassigned Fund Balance - This is the residual classification that includes all spendable amounts not contained in the other classifications When an expenditure is incurred for purposes for which both restricted and unrestricted fund balances are available, the Housing Successor's policy is to lapply restricted fund balance first When expenditure is incurred for purposes for which committed, assigned or unassigned fund balances are available, the Housing Successor's policy is to apply committed fund m balance first, then assigned fund balance, and finally unassigned fund balance S w Net Position = I The net position reported on the Statement of Net Position in the government -wide financial statements consists of the following three categories .c x Investment in capital assets - This amount consists of capital assets, net of w accumulated depreciation m E Restricted Net Position - This amount is restricted by external creditors, grantors, contributors, or laws or regulations of other governments v.. a 8 Packet Pg 108 t GRAND TERRACE HOUSING SUCCESSOR AGENCY I BUDGETARY COMPARISON STATEMENT GOVERNMENTALFUND 45 YEAR ENDED JUNE 30, 2014� Variance with Final Budget Budget Amounts Actual Positive Original Final Amounts (Negative) Budgetary Fund Balance, July 1 $ 1,927,073 $ 1,927,073 $ 1,927,073 $ - Resources (Inflows) Use of money and property - - 22 22 Miscellaneous - - 20 20 Contributions from City - 30,000 - (30,000) Amounts Available for Appropriations 1,927,073 1,957,073 1,927,115 (29,958) Charges to Appropriation (Outflow) Community development - - 142 (142) Total Charges to Appropriations - - 142 (142) Budgetary Fund Balance, June 30 $ 1,927,073 $ 1,957,073 r $ 1,926,973 $ (30,100) ea m 0 4.1 m E d w R c R _ LL U) M m v 0 T Ir a 0 N C M d C 7 _ _ W Nf +r _ C1 E � d R r RS C1 C R _ LL L O U! N d t1 0 N tM C N 7 O 2 t+ t x W r _ d E Z 10 Packet>Pg` 110' \ r 4 In Memory of Angelina E. Adame December 6, 1917 - January 17, 2016 Angelina E Adame, 97 years old of Colton, CaUadda'loni, way peacefully at her home She was born December 6, 1917, in al o Franco and Michelina Esposito She is preceded In death bband, John, and is survived by her children, Carla (Richard) Botello, Olga (Richie) Ponce, Tony (Kelly) Adame, Mikki (Conrad) Castell, Yolanda (Joe) Nichy and Christina (Jack) Bott Her loving 17 grandchildren and 22 great -- Angelina was a very talented seamstress for over 80 years Visitation will be held on Saturday, January 24, 2015, 9-10 am, and Funeral service at 10 am, both at Montecito Valley View Chapel, 3520 E Washington St, Colton, California, followed by burial at Montecito Memorial Park Angelina will be dearly missed by her family and friends Visitation Saturday, January 24, 2016 19 00 a m -10 00 a m Montecito Valley View Chapel 3520 E Washington St, Colton, California 92324 Driving Directions Funeral Service Saturday, January 24, 2016 110 00 am -11 30 am Montecito Valley View Chapel 3520 E Washington St, Colton, California 92324 Driving Directions http //obits dignitymemonal com/dignity memorial/obituary print aspx'?n=Angelina Adame&lc=2393&pid=173889654&mid=6283554 I 1 /27/15 5 32 PM Page 1 of 1 GRR D TBRRRC DATE NAME ADDRESS CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council e)'v-vyP YAA/6"", PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON SUBJECT 'S &W'�o CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council DATE NAME T� >,, - ADDRESS — 4k,,.� PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON C-evq- ly M " A'ifez", I SUBJECT council Chambers CITY OF GRAND TERRACE CITY COUNCIL AGENDA a JANUARY 27, 2015 Regular Meeting Grand Terrace Civic Center • 22795 Barton Road 6 00 PM The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www cityofgrandterrace orq <http //www cityofgrandterrace orq> CALL TO ORDER Je' d n pni, Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency At this time I will convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Will Pastor Andy McRae of Azure Hills Seventh-Day Adventist Church please come forward and offer the Invocation Pledge of Allegiance Please join in leading us in the Pledge of Allegiance ROLL CALL WOULD THE CITY CLERK PLEASE CALL THE ROLL Attendee Name Present Absent Late Arrived Mayor Darcy McNaboe 91, ❑ ❑ Mayor Pro Tern Sylvia Robles 113-1 ❑ ❑ Council Member Jackie Mitchell ❑ ❑ Council Member Doug Wilson C' ❑ ❑ Council Member Bill Hussey ❑ A SPECIAL PRESENTATIONS Installation of Officer and Oath of Office city of Grand Terrace Page 1 I Agenda Grand Terrace City Council January 27, 2015 PRESENTATION OF THE OATH OF OFFICE TO APPOINTED OFFICIAL WILLIAM "BILL" HUSSEY l At this time, I would like to call and Council Member Bill Hussey to the front of the dais for the taking of his oath of office C i:v C" Will read the Oath to Council Member Hussey Council Member Hussey Will affirm INCOMING REMARKS BY COUNCIL MEMBER HUSSEY Mayor McNaboe will ask Council Member Hussey if he has any incoming remarks B CONSENT CALENDAR , The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the City Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion Do I have a motion? ro6�Ja, Do I have a second? /y,�t" Please vote 5 _ a 1 Waive Full Reading of Ordinances on Agenda DEPARTMENT CITY CLERK / 2 Approval of Minutes — Regular Meeting — 01/13/2015 DEPARTMENT CITY CLERK 3 Approval of Check Register No 12312014 in the Amount of $568,623 57 I RECOMMENDATION Approve Check Register No 12312014 in the amount $568,623 57, as submitted, which includes the Check Register Account Index for Fiscal Year 2014-15 DEPARTMENT FINANCE City of Grand Terrace Page 2 Agenda Grand Terrace City Council January 27, 2015 -4 Monthly Financial Report for November 2014 r RECOMMENDATION Receive and file the Monthly Financial Report for the period ending November 30, 2014 DEPARTMENT FINANCE C PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. D CITY COUNCIL COMMUNICATIONS This is the time for City Council Communications Council Member Bill Hussey-- C. 2EDNt&0laeruiJ'tca. 06 Yylaona.(C& rr20�� Qe2ixtbo� #°We �- .. oSi�i'v'� i11� Council Member Doug Wilson -- �+ �� G� �n.e�ivl, 4-ke.. Council Member Jackie Mitchell44 le fwt- Mayor Pro Tem Sylvia Robles r-+�^ P� Mayor Darcy McNaboe She.. v t skied QVKC&Lc E PUBLIC HEARINGS To speak on Public Hearing Items, please fill out a Request to Speak Form and give it to the City Clerk Each person will be allowed 3 minutes to address the City Council If you challenge on court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you, or someone else, raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing City of Grand Terrace I Page 3 Agenda Grand Terrace City Council January 27, 2015 All Public Hearings will be conducted following this format a) Public Hearing opened Le ; 30 p.ffL, I b) Written communication rL-yc� c) City Council questions/staff comments d) Applicant's comments (applicant not limited to 3 minutes) e) Oral - favor and opposition (speakers limited to 3 minutes) f) Applicant's rebuttal (applicant not limited to 3 minutes) I ICVVL I g) Public Hearing closed h) City Council deliberation 5 Adoption of Updated Fee Schedule for Planning, Engineering and Building and Safety Fees / RECOMMENDATION V APPROVE RESOLUTION NO 2015- 0— A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ESTABLISHING COMPREHENSIVE AND UPDATED FEE SCHEDULES FOR PLANNING, BUILDING AND SAFETY AND ENGINEERING SERVICES DEPARTMENT COMMUNITY DEVELOPMENT May we have a staff reports 614"lea + Is there any written communication? kLt7�� L ILA Wt ,Are there any City Council questions or additional staff comments Mayor will open the Public Hearing Le' 30 P. rn , Public Oral Comments in favor or in opposition (speakers limited to 3 minutes) a W hnC-` oppe)SO5 Public Hearing closed (,¢ f p-m, City Council deliberation Do I have a motion? Do I have a second? Please vote 4 F UNFINISHED BUSINESS - NONE City of Grand Terrace i Page 4 Agenda Grand Terrace City Council January 27, 2015 G NEW BUSINESS 6 Grand Terrace Housing Successor Agency Financial Statements for the Year Ended June 30, 2013 RECOMMENDATION Receive and file the Financial Statements for the Grand Terrace Housing Successor Agency Annual Financial Report and related documents for the year ended June 30, 2014 DEPARTMENT FINANCE May we have a staff report please? %X"Lzl� Are there any Public Speakers? 1V0V;9r Council Discussion - cvwed-,A-tk�� i�'�`S ✓� `-�- Do I have a motion? Do I have a second? Please vote H CITY MANAGER COMMUNICATIONS ' Interim City Manager Jacobs do you have any comments CLOSED SESSION - NONE ADJOURNVo!i2 The Next Regular City Council Meeting will be held on Tuesday, February 10, 2015 at 6 00 p.m. Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting 1 City of Grand Terrace I Page 5