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04/28/2015CITY OF GRAND TERRACE T CITY COUNCIL AGENDA a APRIL 28, 2015 Council Chambers Regular Meeting 6.00 PM Grand Terrace Civic Center a 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www grandterrace-ca aov <http //www grandterrace-ca aov > CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance ROLL CALL Attendee Name Present Absent Late "` Arrived Ma or Darc McNaboe ❑ l ❑ ❑._ Mayor Pro Tern Sylvia Robles ❑ ❑ ❑ Council Member Jackie Mitchell ❑ ❑ ❑ Council Member Doug Wilson ❑ ❑ ❑ Council Member Bill Hussey ❑ ❑ ❑ A SPECIAL PRESENTATIONS Presentation on Every 15 Minutes by San Bernardino Sheriff's Department Lt Robert O'Brine City of Grand Terrace Page 1 Agenda Grand Terrace City Council April 28, 2015 B. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the City Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion Waive Full Reading of Ordinances on Agenda) DEPARTMENT CITY CLERK 2 Approval of Minutes — Special Meeting — 04/14/2015 DEPARTMENT CITY CLERK 3 Approval of Minutes — Regular Meeting — 04/14/2015 DEPARTMENT CITY CLERK 4 Approval of Check Register No 03312015 in the Amount of $431,770 24 RECOMMENDATION Approve Check Register No 03312015 in the amount $431,770 24, as submitted, which includes the Check Register Account Index for Fiscal Year 2014-15 DEPARTMENT FINANCE 5 Second Reading and Adoption of Ordinance No 281 Which Amends the City's Personnel Ordinance RECOMMENDATION THAT THE CITY COUNCIL ADOPT AND GIVE A SECOND READING OF ORDINANCE NO 281 TO BE READ BY TITLE ONLY AND WAIVE FURTHER READING, RELATING TO PERSONNEL ADMINISTRATION AND ESTABLISHING A PERSONNEL SYSTEM AND PROVIDING FOR THE ADOPTION OF RULES AND REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS, AND ADOPT SAID ORDINANCE DEPARTMENT CITY MANAGER C PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting City of Grand Terrace r Page 2 Agenda Grand Terrace City Council Apnl 28, 2015 D CITY COUNCIL COMMUNICATIONS Council Member Bill Hussey Council Member Doug Wilson Council Member Jackie Mitchell Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E. PUBLIC HEARINGS To speak on Public Hearing Items, please fill out a Request to Speak Form and give it to the City Clerk Each person will be allowed 3 minutes to address the City Council If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you, or someone else, raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing All Public Hearings will be conducted following this format a) Public Hearing opened b) Written communication c) City Council questions/staff comments d) Applicant's comments (applicant not limited to 3 minutes) e) Oral - favor and opposition (speakers limited to 3 minutes) f) Applicant's rebuttal (applicant not limited to 3 minutes) g) Public Hearing closed h) City Council deliberation 6 Tentative Tract Map 15-01 (Tentative Tract Map No 18793), Variance 15-01 and Environmental 15-01 RECOMMENDATION ADOPT RESOLUTION NO 2015- , A RESOLUTION OF THE CITY COUNCIL ADOPTING AN ENVIRONMENTAL EXEMPTION, APPROVING VARIANCE 15-01 AND APPROVING TENTATIVE TRACT MAP NO 15-01 (TENTATIVE TRACT MAP NO 18793) A SUBDIVISION OF A 3 2-ACRE PARCEL INTO 12 SINGLE FAMILY LOTS LOCATED AT 22247 PICO STREET DEPARTMENT COMMUNITY DEVELOPMENT F UNFINISHED BUSINESS - NONE City of Grand Terrace Page 3 Agenda Grand Terrace City Council April 28, 2015 G. NEW BUSINESS 7 Review of the Conceptual Landscape Plans of Barton Road and 1-215 Freeway RECOMMENDATION - Review and Provide Staff Direction and Input on the Conceptual Landscape Plans DEPARTMENT COMMUNITY DEVELOPMENT HCITY MANAGER COMMUNICATIONS I CLOSED SESSION - NONE ADJOURN The Next Regular City Council Meeting will be held on Tuesday, May 12, 2015 at 6 00 pm ' Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting STATE OF CALIFORNIA ) COUNTY OF SAN BERNADINO ) SS AFFIDAVIT OF POSTING CITY OF GRAND TERRACE) 1,ParjXquez Nares, being duly sworn, depose and say that I am the duly appointed City Clerk of the City of Grand Terrace and hat on AtnTMY015 before the hour of 6 OQp m I caused to be posted as required the above Agenda for the City Council Meeting schectuhg to be Veld Qn 4pn128, 2015 at Plfflp rp in the City Council Chambers in the City of Grand Terrace, California City of Grand Terrace Page 4 CITY OF GRAN I TERRAC E - AGENDA & STAFF REPORTS 1 4 FOR THE REGULAR MEETING OF THE CITY COUNCIL AND THE CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY & THE GRAND TERRACE HOUSINGAUTHORITY Tuesday, April 28, 2015 6:00 p.m. ` Regular Meeting v 1 i COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA92313 0 Darcy McNaboe, Mayor Sylvia Robles, Mayor Pro Tern Jackie Mitchell, Council Member Doug Wilson, Council Member Bill Hussey, Council Member Carol Jacobs, Interim City Manager Richard L Adams, City Attorney Pat Jacquez-Nares, City Clerk Cynthia A Fortune, Finance Director Sandra Molina, Community Development Director I The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at,6 00 p m Council Chambers A CITY OF GRAND TERRACE CITY COUNCIL AGENDA • APRIL 28, 2015 Regular Meeting Grand Terrace Civic Center • 22795 Barton Road 600PM The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www grandterrace-ca gov <http //www grandterrace-ca gov > CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance ROLL CALL Attendee Name : ' ° Present ,: < Absent " ;rtLate Arrwed-' ` Mayor Darcy McNaboe ❑ ❑ ❑ Mayor Pro Tern Sylvia Robles ❑ ❑ ❑ Council Member Jackie Mitchell ❑ ❑ ❑ Council Member Doug Wilson 10 10 10 Council Member Bill Hussey ❑ 10 ❑ SPECIAL PRESENTATIONS Presentation on Every 15 Minutes by San Bernardino Sheriff's Department Lt Robert O'Brine City of Grand Terrace Page 1 Agenda Grand Terrace City Council Apnl 28, 2015 D CITY COUNCIL COMMUNICATIONS Council Member Bill Hussey Council Member Doug Wilson Council Member Jackie Mitchell Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E PUBLIC HEARINGS To speak on Public Hearing Items, please fill out a Request to Speak Form and give it to the City Clerk Each person will be allowed 3 minutes to address the City Council If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you, or someone else, raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing All Public Hearings will be conducted following this format a) Public Hearing opened b) Written communication c) City Council questions/staff comments d) Applicant's comments (applicant not limited to 3 minutes) e) Oral - favor and opposition (speakers limited to 3 minutes) f) Applicant's rebuttal (applicant not limited to 3 minutes) g) Public Hearing closed h) City Council deliberation 6 Tentative Tract Map 15-01 (Tentative Tract Map No 18793), Variance 15-01 and Environmental 15-01 RECOMMENDATION ADOPT RESOLUTION NO 2015- , A RESOLUTION OF THE CITY COUNCIL ADOPTING AN ENVIRONMENTAL EXEMPTION, APPROVING VARIANCE 15-01 AND APPROVING TENTATIVE TRACT MAP NO 15-01 (TENTATIVE TRACT MAP NO 18793) A SUBDIVISION OF A 3 2-ACRE PARCEL INTO 12 SINGLE FAMILY LOTS LOCATED AT 22247 PICO STREET DEPARTMENT COMMUNITY DEVELOPMENT F UNFINISHED BUSINESS - NONE City of Grand Terrace Page 3 A B o CITY OF GRAND TERRACE ,�, CITY COUNCIL MINUTES • APRIL 14, 2015 Council Chambers Special Meeting 4 30 PM Grand Terrace Civic Center • 22795 Barton Road 1 CALL TO ORDER Convene City Council Mayor McNaboe called the City Council Special meeting to order at 4 30 p m ROLL CALL Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Sylvia Robles Mayor Pro Tern Present Jackie Mitchell Council Member Present Doug Wilson Council Member Present Bill Hussey Council Member Present Carol Jacobs Interim City Manager Present Pat Jacquez-Nares City Clerk Present Richard Adams City Attorney Present Paul Kimura Principal, Avery & Associates Present PUBLIC COMMENT - NONE RECESS TO CLOSED SESSION Mayor McNaboe recessed the City Council into Closed Session at 4 32 p m to consider the following CLOSED SESSION Public Employee Appointment Pursuant to Government Code Section 54957 Title City Manager RECONVENE TO OPEN SESSION Mayor McNaboe reconvened the City Council to open session at 5 56 p m REPORT FROM CLOSED SESSION Mayor McNaboe reported that the Council received a report from the consultant and there was no reportable action City of Grand Terrace Page 1 Packet Pg ,5 2 uJ�c.7,Ta�i� CITY OF GRAND TERRACE CITY COUNCIL MINUTES • APRIL 14, 2015 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road A CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Mayor McNaboe called the meeting to order at 6 00 p m Invocation was provided by Council Member Wilson Pledge of Allegiance was led by Mayor McNaboe ROLL CALL Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Sylvia Robles Mayor Pro Tern Present Jackie Mitchell Council Member Present Doug Wilson Council Member Present Bill Hussey Council Member Present Carol Jacobs Interim City Manager Present Pat Jacquez-Nares City Clerk Present Richard Adams City Attorney Present Sandra Molina Community Development Director Present Linda Phillips Director of Child Care Services Present Cynthia Fortune Finance Director Present Robert O'Brine Lieutenant I Present Presentation of a Proclamation for DMV Donate for Life Month (April) Mayor McNaboe read and presented on behalf of the City Council the Proclamation for the DMV Donate for Life Month to Susan Van Campen, Donate for Life Ambassador Susan Van Campen, Donate for Life Ambassador, provided a brief summary of her experience as a donor recipient and provided donor cards, magnets, and pins to the Council City of Grand Terrace Page 1 PacketnPg 7 Minutes Grand Terrace City Council Apnl 14, 2015 ,t C PUBLIC COMMENT Sally McGuire, on behalf of the Foundation of Grand Terrace, provided an update on the Foundation's activities She thanked Interim City Manager Jacobs for her participation at the Healthy GT meeting Denis Kidd, Grand Terrace resident, thanked Mayor McNaboe on behalf of the seniors for providing them with the computers He also requested that the City's emergency radio station be reinstated as soon as possible Jeffrey McConnell, Grand Terrace resident, reminded everyone that on April 25, 2015 from 7 00 to 11 00 am at the Lion's Club Community Center was the pancake breakfast the tickets are $4 00 presale and $5 00 at the door (D D CITY COUNCIL COMMUNICATIONS c U) Council Member Bill Hussey `o U Council Member Hussey thanked the residents for coming to the meeting He is a supporter of organ donation He further reported that on March 30, 2015, he, Council Member Mitchell, Interim City Manager Jacobs, and two representatives from the Colton Joint Unified School District met with the City's youth sports leagues to discuss joint field use Council Member Hussey along with Mayor McNaboe, Mayor Pro Tern Robles, Council Member Mitchell, and Interim City Manager Jacobs attended the Little League Opening Day Ceremonies on Saturday, April 11, 2015 He acknowledged the great volunteers in the City and thanked the Sheriffs Department for their work He reminded everyone to be mindful of their sprinklers during the drought Council Member Doug Wilson d Council Member Wilson echoed Council Member Hussey's water conservation and recycling statements He attended the SANBAG meeting and is waiting for the map that a is being circulated to the people that are in the right-of-way Council Member Wilson attended the Emergency Operations Committee meeting, he received some information a from the constituents and also had a very productive meeting with Interim City Manager Jacobs and very important work will be produced by this committee He also attended a c meeting at the Lion's Club on spice sales and he contacted the City Manager This drug was stated to be stronger than marijuana and there are two locations selling this within the City Council Member Jackie Mitchell Council Member Mitchell thanked everyone who attended the meeting On March 30, 2015 both she and Council Member Hussey along with City staff met with Colton Joint Unified School District and the sports leagues representatives to discuss joint use agreements, maintenance and upkeep of the parks and fields along with access to City of Grand Terrace Page 3 Packet'Pg 9 _1_ Minutes Grand Terrace City Council Apnl 14, 2015 -- E PUBLIC HEARINGS - NONE F UNFINISHED BUSINESS - NONE G NEW BUSINESS 5 Approval of an Agreement for Animal Control and Shelter Services with City of San Bernardino Senior Code Enforcement Officer Owens provided a brief history and summary of this item Council Member Wilson requested clarification on the built in Consumer Price Index (CPI) increase City Attorney Adams clarified that the City would have paid more if it had signed the original contract with the City of San Bernardino Senior Code Enforcement Officer Owens stated that Riverside County would cost the City of Grand Terrace more due to the overtime it would incur for the services that the City of San Bernardino would provide Council Member Mitchell stated that the scope of services from Riverside was inferior to the San Bernardino services and the Riverside price was greater She asked for the effective date of the agreement and increase Senior Code Enforcement Officer Owens confirmed Council Member Mitchell's statement The effective date would begin once the City of San Bernardino signed the agreement Council Member Hussey stated his concerns with the price of the services He also requested different reports on the calls for service He asked how the canvassing within the City would be done, the number of officers that provided service to the City, and the response time Senior Code Enforcement Officer Owens stated that the City has requested these reports but due to the City of San Bernardino staffing changes they had not received them but that she would continue to work with them for these reports and provide them to the Council The service calls include adoptions, stray pick-ups, animal turn -ins, and injured animals The canvassing would begin once all the current licensing information was provided to the City of San Bernardino The number of officers responding to calls vaned from one to five at any given time The response time depended on the nature of the call and emergencies were priority She stated that she would continue to work with the City of San Bernardino to lower their response times and provide the necessary reports City of Grand Terrace Page 5 Packet;Pg,,,11 Minutes Grand Terrace City Council Apnl 14, 2015 SYSTEM) RELATING TO PERSONNEL ADMINISTRATION AND ESTABLISHING A PERSONNEL SYSTEM AND PROVIDING FOR THE ADOPTION OF RULES AND REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS INTRODUCE AND READ BY TITLE ONLY ORDINANCE NO 281 RESCINDING ALL PRIOR ORDINANCES RELATING TO PERSONNEL ADMINISTRATION AND ESTABLISHING A PERSONNEL SYSTEM AND PROVIDING FOR THE ADOPTION OF RULES AND REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS AS AMENDED WITH THE DLETION OF SECTION 2 24 080 — CONFLICTING PROVISION REPEALED RESULT APPROVED [UNANIMOUS] MOVER, Sylvia Robles, Mayor Pro Tern - SECONDER Bill Hussey, Council Member AYES McNaboe, Robles, Mitchell, Wilson, Hussey 7 Amendment to the Personnel Rules and Establishment of the Statement of Benefits Human Resources Technician Harapan provided the staff report for this item Council Member Wilson requested clarification on the following 1) Page 113 section 12 2 Other Court Appearances It was written as to infer that an employee would get penalized if they exercised their right to go to court, 2) Page 120 section 16 3 Discipline Procedures Accordingly, at -will employees may be terminated or otherwise disciplined without cause, How can someone be disciplined without cause'? 3) Page 136 section 21 2 second sentence Other City representatives, such as elected and appointed officials, contractors and consultants may also be prohibited from using their official relationship with the city to endorse or oppose political candidates or initiatives, and 4) Page 138 section 22 8 Searches, Does the City have this right? City Attorney Adams confirmed that the City could enforce section 12 2 He removed from section 16 3 or otherwise disciplined (New sentence would read Accordingly, at - will employees may be terminated without cause ) He deleted from section 21 2 the entire second sentence (Section 21 2 reads This policy applies to all City employees including the City Manager, department heads and supervisors ) City Attorney Adams confirmed that the City does have this right and could enforce section 22 8 Mayor Pro Tern Robles stated that the Council receives briefings on the changes in the labor laws and requested case law that supports section 26 Violence in the Workplace Policy She further asked why this section was added, why the City had to provide this training, and how would it be enforced Human Resources Technician Harapan stated that this section was added by the City's labor law attorney Interim City Manager Jacobs stated that the State of California mandated this Violence in the Workplace training City of Grand Terrace Page 7 z Packet Pg 13 U d c a 0 0 a w c 2 Minutes Grand Terrace City Council Apnl 14, 2015 r Historical and Cultural Society on Sunday, May 3, 2015 in the City Hall Community Room Interim City Manager Jacobs provided an update on the Emergency Operations Committee and the emergency radio RECESS TO CLOSED SESSION Mayor McNaboe recessed the City Council into Closed Session at 7 42 p m to discuss the following CLOSED SESSION 9 Conference with Legal Counsel -Anticipated Litigation Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956 9 One Potential Case RECONVENE TO OPEN SESSION Mayor McNaboe reconvened the City Council to open session at 7 49 p m REPORT OUT OF CLOSED SESSION Mayor McNaboe stated that there was no reportable action taken ADJOURN The Next Regular City Council Meeting will be held on Tuesday, April 28, 2015 at 6 00 pm Mayor McNaboe adjourned the meeting at 7 50 p m Darcy McNaboe, Mayor Pat Jacquez-Nares, City Clerk City of Grand Terrace Page 9 Packet Pg` 15 AGENDA REPORT MEETING DATE April 28, 2015 Council & Successor Agency Item TITLE Approval of Check Register No 03312015 in the Amount of $431,770 24 PRESENTED BY Cynthia Fortune, Finance Director RECOMMENDATION Approve Check Register No 03312015 in the amount $431,770 24, as submitted, which includes the Check Reaister Account Index for Fiscal Year 2014-15 2030 VISION STATEMENT This staff report supports Goal #1, "Ensuring Our Fiscal Viability", through the continuous monitoring of expenditure budgets, allocations, and operational costs BACKGROUND The check register, for the period ending March 31, 2015, has been prepared in accordance with Government Code §37202 and is hereby submitted for the City 4 r Council's approval The check register lists all vendor payments for the preceding month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment Check Register No 03312015 lists all payments made to vendors and employee reimbursements during the month of March The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and CRA Successor Agency Expenditure account number formats are XX-XXX-XXX [Fund - Department -Account] Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact A total of $431,770 24 in accounts payable checks were issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached check register Payments larger than $10,000 Check Payee Description Amount No 71292 City of San Feb Animal Control Services $10,135 75 Bernardino a Packet Pg 16 M Cynthia Fortune Completed City Attorney Completed City Manager Completed City Council Pending 04/20/2015 5 43 PM 04/21 /2015 7 36 AM 04/22/2015 7 30 AM 04/28/2015 6 00 PM 1 CITY OF GRAND TERRACE Check History Listing March 1 2015 - March 31 2015 Check # Date Vendor Invoice/ Account Distribution Invoice Description Inv Date Amount Paid Check Total 71286 03/05/2015 011194 AMERICAN FIDELITY ASSURANCE CO B256493 JAN EMP PAID ACC/SUPP LIFE/SUPP STD 02/01/2015 B 23-250-20-00 361 02 361 02 361 02 71287 03/05/2015 011195 AMERICAN FIDELITY ASSURANCE CO 1122325A JAN EMP PAID FLEX SPEND/DEP CARE 02/16/2015 E 10-190-265-000-000 9800 B 23-250-10-00 59006 68806 71288 03/05/2015 001206 ARROWHEAD CREDIT UNION 71289 03/05/2015 010693ARROWHEAD UNITED WAY 71290 03/05/2015 001213 AT & T 68806 JAN/FEB 2015 VISA JAN/FEB VISA CHARGES 02/08/2015 E 09-440-228-000-000 4989 E 09-440-270-000-000 11400 E 10-110-220-000-000 2096 E 10-110-270-000-000 7000 E 10-120-270-000-000 55200 E 10-125-265-000-000 21500 E 10-190-250-000-000 11263 E 10-195 246-000-000 2673 E 10-370-268-000-000 3000 E 10-380-701-000-000 28223 E 10-808-246-000-000 29300 1 766 44 1 766 44 PR END 2/27/15 UW PR END 02/27/15 CONTRIBUTIONS 03/05/2015 B 10-022-65-00 500 500 500 JAN/FEB 2015 AT&T JAN/FEB PHONES & INTERNET SRVS 03/05/2015 E 09-440-235-000-000 E 10-190-235-000-000 E 10-450-235-000-000 E 10-805-235-000-000 E 10-808-235-000-000 Attachment B - Check Register 03312015 pdf (1651 Approval of Check Register No 03312015) 85722 43326 7878 231 67 14260 1 74353 1 74353 C, Check # Date Vendor 71296 03/05/2015 001942 DATA TICKET INC 71297 03/05/2015 002082 DISCOUNT SCHOOL SUPPLY _r CITY OF GRAND TERRACE Check History Listing March 1 2015 - March 31 2015 Invoice/ Account Distribution Invoice Description 59124 DEC PARKING CITATION PROCESSING E 10-140-255-000-000 58444 NOV PARKING CITATION PROCESSING E 10-140-255-000-000 D20591590101 C CARE CLASSROOM SUPPLIES E 09-440-221-000-000 Inv Date Amount Paid Check Total 01128/2015 83265 83265 12/31/2014 21187 211 87 1 044 52 02/25/2015 29298 29298 29298 71298 03/05/2015 002187 DUNN EDWARDS CORP 2018221299 PAINT SUPPLIES 02/05/2015 E 10-450-245-000-000 4387 4387 2018221086 PAINT SUPPLIES 02/03/2015 E 10-450-245-000-000 4301 4301 8688 71299 03/05/2015 011196 EYEMED/FIDELITY SECURITY LIFE 62840 FEB EMPLOYEE PAID VISION INSURANCE 02/01/2015 B 10-022-61-00 9816 9816 9816 N N Attachment B - Check Register 03312015 pdf (1651 Approval of Check Register No 03312015) r I Check # Date Vendor 71304 03/05/2015 003213 HONEYWELLACS SERVICE 71305 03/05/2015 010552 INTERNATIONAL CODE COUNCIL 71306 03/05/2015 010611 DARCY MCNABOE 71307 03/05/2015 011092 METLIFE GROUP BENEFITS 71308 03/05/2015 011261 JACQUELINE MITCHELL CITY OF GRAND TERRACE Check History Listing March 1 2015 - March 31 2015 Invoice/ Account Distribution Invoice Description 5231806344 EOC BUILDING SERVICE CALL E 10-808-245-000-000 3022858 GOVERNMENTAL MEMBER DUES E 10-175-268-000-000 Inv Date Amount Paid Check Total 01/30/2015 17557 175 57 17557 10/13/2014 12500 12500 12500 FEB 2015 DM FEB HEALTH INSURANCE REIM-MCNABOE 03/02/2015 E 10-110-142-000-000 37800 37800 37800 FEB 2014 METLIFE FEB EMPLOYEE/DEP DENTAL INSURANCE 02/01/2015 B 10-022-61-00 51548 51548 51548 FEB 2015 JM FEB HEALTH INSURANCE REIM-MITCHELL 03/05/2015 E 10-110-142-000-000 22500 22500 22500 Attachment B - Check Register 03312015 pdf (1651 Approval of Check Register No 03312015) CITY OF GRAND TERRACE Check History Listing March 1 2015 - March 31 2015 Check # Date Vendor Invoice/ Account Distribution Invoice Description Inv Date Amount Paid Check Total 71311 03/05/2015 006285 RIVERSIDE HIGHLAND WATER CO JAN/FEB 2015 RHW JAN/FEB WATER USAGE & FEES 03/03/2015 E 09-440-238-000-000 11048 E 10-190-238-000-000 56693 E 10-450-238-000-000 3 810 22 E 10-805-238-000-000 651 68 E 26-600-239-000-000 60620 E 26-601-239-000-000 8284 E 32-600-214-000-000 4720 E 32-600-216-000-000 1214 E 32-600-301-000-000 - 1214 E 32-600-307-000-000 2428 E 32-600-326-000-000 2428 E 48-600-330-010-000 8212 E 52-700-710-000-000 1214 E 52-700-767-000-000 1214 6 054 79 6 054 79 71312 03/05/2015 011175 SYLVIA ROBLES FEB 2015 SR FEB HEALTH INSURANCE REIM-ROBLES 03/02/2015 E 10-110-142-000-000 48541 48541 48541 71313 03/05/2015 011096 ROY O HUFFMAN ROOF COMPANY 8738 CITY HALL ROOF REPAIRS 01/14/2015 E 10-195-245-000-000 2 500 00 2 500 00 2 500 00 71314 03/05/2015 011277 SANTA FE BUILDING MAINTENANCE 13628 FEB C CARE JANITORIAL SRVS 02/28/2015 E 09-440-244-000-000 98750 98750 98750 sv n, tN Ar. N5 a MI Attachment B - Check Register 03312015 pdf (1661 Approval of Check Register No 03312015) CITY OF GRAND TERRACE Check History Listing March 1 2015 - March 31 2015 Check # Date Vendor Invoice/ Account Distribution Invoice Description Inv Date Amount Paid Check Total 71319 03/05/2015 007005 SO CAL LOCKSMITH 29606 EOC BUILDING DEADBOLT LOCK 02/23/2015 E 10-808-246-000-000 4642 4642 29614 KEYS FOR EOC BUILDING 02/23/2015 E 10-808-246-000-000 540 540 - 5182 71320 03/05/2015 011110 TIME WARNER CABLE 8448 3825 FEB/MAR CABLE/INTERNET SERVICES AT THE SNR CNT 02/14/2015 E 10-805-238-000-000 5891 5891 5891 71321 03/05/2015 011253 COUNTY OF RIVERSIDE TLMA ADMIN TL0000011282 JAN TRAFFIC SIGNAL MAINTENANCE 02/11/2015 E16-510-255-000-000 23116 23116 231 16 71322 03/05/2015 011369 TW TELECOM 06745158 JAN PHONES & INTERNET SRVS/INSTALL 01/01/2015 E 10-190-235-000-000 2 819 25 281925 06816988 FEB PHONES & INTERNET SRVS 02/10/2015 E 10-190-235-000-000 1 32676 1 32676 4 146 01 71323 03/05/2015 001038 VERIZON WIRELESS 9739739612 JAN/FEB CDD/C CARE CELL PHONES 02/01/2015 E 09-440-235-000-000 4000 E 10-175-240-000-000 17062 21062 e rory 21062 fv o; Attachment B -Check Register 03312016 pdf (1651 Approval of Check Register No 03312015) Check # Date Vendor 71329 03/11/2015 001810 CITY NEWSPAPER GROUP 71330 03/11/2015 001950 DATA QUICK 71331 03/11/2015 001942 DATA TICKET INC 71332 03/11/2015 002500 FIREMASTER 71333 03/11/2015 010181 GOPHER PATROL CITY OF GRAND TERRACE Check History Listing March 1 2015 - March 31 2015 Invoice/ Account Distribution Invoice Description 20688 CHILD CARE ENROLLMENT AD E 09-440-230-000-000 20678 CHILD CARE ENROLLMENT AD E 09-440-230-000-000 , b, � Inv Date Amount Paid Check Total 08/04/2014 2600 2600 07/30/2014 2600 2600 5200 B1-2384187 FEB PROPERTY DATA SUBSCRIPTION SRVS 03/02/2015 E 10-172-250-000-000 4350 E 10-370-250-000-000 8700 13050 13050 59718 JAN PARKING CITATION PROCESSING 02/20/2015 E 10-140-255-000-000 64215 64215 64215 237296 SR CTR SEMI ANNUAL KITCHEN HOOD MAINT 02/20/2015 E 10-805-246-000-000 28500 28500 28500 120959 FEB GOPHER CONTROL SRVS 03/05/2015 E 10-450-245-000-000 30000 30000 30000 a,. Attachment B - Check Register 03312015 pdf (1651 Approval of Check Register No 03312015) Check # Date Vendor 71339 03/11/2015 005400 OFFICE DEPOT 71340 03/11/2015 011368 ON TRAC CITY OF GRAND TERRACE Check History Listing March 1 2015 - March 31 2015 Invoice/ Account Distribution Invoice Description Inv Date Amount Paid Check Total 750158762001 OFFICE SUPPLIES 01/19/2015 E 10-120-210-000-000 14849 148 49 751395807001 OFFICE SUPPLIES 01/22/2015 1 3 E 10-120-210-000-000 5658 56 58 751395674001 OFFICE SUPPLIES 01/22/2015 E 10-120-210-000-000 4371 43 71 - 749628021001 OFFICE SUPPLIES 01/15/2015 E 10-185-210-000-000 1911 1911 26789 8155975 DELIVERY SERVICES E 10-172-210-000-000 8118101 DELIVERY SERVICES E 10-172-210-000-000 8099338 DELIVERY SERVICES E 10-172-210-000-000 71341 03/11/2015 011277 SANTA FE BUILDING MAINTENANCE 13626 FEB JANITORIAL SRVS E 10-195-245-000-000 E 10-450-245-000-000 02/28/2015 5935 5935 01 /03/2015 3956 3956 12/06/2014 641 641 10532 02/28/2015 Attachment B - Check Register 03312015 pdf (1661 Approval of Check Register No 03312015) 50833 45000 95833 95833 � S S CITY OF GRAND TERRACE Check History Listing March 1 2015 -March 31 2015 Check # Date Vendor Invoice/ Account Distribution Invoice Description Inv Date Amount Paid Check Total 71348 03/19/2015 011206 MIDAMERICA ADMIN & RETIRE PR END 02/13/15 ARS PR END 02/13/2015 CONTRIBUTIONS 03/18/2015 B 10-022-68-00 19954 19954 19954 71349 03/19/2015 011206 MIDAMERICA ADMIN & RETIRE PR END 02/27/15'ARS PR END 02/27/2015 CONTRIBUTIONS 03/18/2015 B 10-022-68-00 271 86 271 86 271 86 71350 03/19/2015 005702 PUBLIC EMPLOYEES RETIREMENT PR END 02/13/15 PRS PR END 02/13/15 CONTRIBUTIONS 03/18/2015 B 10-022-62-00 10 894 00 10 894 00 10 894 00 71351 03/18/2015 011195 AMERICAN FIDELITY ASSURANCE CO 1122326A FEB EMP PAID FLEX SPEND/DEP CARE 03/18/2015 B 23-250-10-00 56884 56884 56884 71352 03/18/2015 010693 ARROWHEAD UNITED WAY PR END 03/13/16 UW PR END 03/13/15 CONTRIBUTIONS 03/18/2015 B 10-022-65-00 500 500 500 Attachment B - Check Register 03312015 pdf (1651 Approval of Check Register No 03312016) CITY OF GRAND TERRACE Check History Listing March 1 2015 - March 31 2015 Check # Date Vendor Invoice/ Account Distribution Invoice Description Inv Date Amount Paid Check Total 71357 03/18/2015 002710 FOX OCCUPATIONAL MEDICAL CTR 68679-58014 FEB PRE-EMPLOYEMENT PHYSICALS 03/03/2015 E 09-440-223-000-000 9800 E 10-190-224-000-000 5500 15300 15300 71358 03/18/2015 003210 HOME DEPOT CREDIT SERVICE 6035322500233683 MAR MAINT SUPPLIES 02/28/2015 E 10-195-245-000-000 27986 E 10-450-245-000-000 21 82 301 68 301 68 71359 03/18/2015 011364 WILLIAM HUSSEY FEB 2015 WH FEB HEALTH INSURANCE REIM-HUSSEY 03/18/2015 E 10-110-142-000-000 15000 15000 15000 71360 03/18/2015 011370 MICHAEL IMPSON GT007624 REFUND CITE GT007624-IMPSON 03/18/2015 R 10-500-02 25500 25500 25500 71361 03/18/2015 010369 LOMA LINDA ANIMAL HOSPITAL 03122015 LLAC ANIMAL CLINIC VACCINES & MICROCHIPS 03/12/2015 E 10-187-256-010-000 49200 49200 49200 71362 03/18/2015 011206 MIDAMERICA ADMIN & RETIRE PR END 03/13/15 ARS PR END 03/13/2015 CONTRIBUTIONS 03/18/2015 B 10-022-68-00 34217 34217 y t 34217 r,rt X;. W iS Of Attachment B - Check Register 03312016 pdf (1651 Approval of Check Register No 03312015) 1 f CITY OF GRAND TERRACE Check History Listing March 1 2015 - March 31 2015 Check # Date Vendor Invoice/ Account Distribution Invoice Description 713 99 03/18/2015 007034 TRANSPORTATION ENGINEERING 1419-A JAN TRAFFIC ENGINEERING SRVS E 10-175-250-000-000 1419-B JAN CIRCULATION FEE PROF SRVS E 10-175-250-010-000 71370 03/18/2015 001038 VERIZON WIRELESS Inv Date Amount Paid Check Total 02/25/2015 1 16080 1 16080 02/25/2015 42000 42000 1 58080 9741426496 FEB/MAR CDD & C CARE CELL PHONES 03/01/2015 E 09-440-235-000-000 E 10-175-240-000-000 4000 13298 17298 17298 71371 03/25/2015 011365 BUDGET AIR CONDITIONING 1238 REPLACED A/V COMPACTOR MFD 6 OF 02/03/2015 r E 10-808-245-000-000 8500 8500 85 OC 71372 03/25/2015 011137 CALPERS REPLACEMENT BENEFIT 100000014495806 FY 2014-15 REPLACEMENT BENEFIT CONTR F( 03/16/2015 B 10-017-00-00 21,843 11 21 843 11 21 84311 71373 03/25/2015 010659 DENISE REESE 03232015 DR REFUND PET LICENSE R 10-200-15 71374 03/25/2015 011374 SEE S CANDIES 03252015 SC SEE'S CANDIES ACCT # 57326902 y B 23-200-14-00 e ce w 03/23/2015 1500 1500 1500 03/31/2015 2 826 16 2 826 16 2 826 16 .A Cr UAttachment B - Check Register 03312015 pdf (1651 Approval of Check Register No 03312015) CITY OF GRAND TERRACE Check History Listing March 1 2015 - March 31 2015 Check # Date Vendor Invoice/ Account Distribution Invoice Description Inv Date Amount Paid Check Total Attachment B - Check Register 03312015 pdf (1651 Approval of Check Register No 03312016) AGENDA REPORT MEETING DATE April 28, 2015 Council Item TITLE Second Reading and Adoption of Ordinance No 281 Which Amends the City's Personnel Ordinance PRESENTED BY Kris Harapan, Human Resources Technician RECOMMENDATION THAT THE CITY COUNCIL GIVE SECOND READING OF ORDINANCE NO 281 TO BE READ BY TITLE ONLY AND WAIVE FURTHER READING, RELATING TO PERSONNEL ADMINISTRATION AND ESTABLISHING A PERSONNEL SYSTEM AND PROVIDING FOR THE ADOPTION OF RULES AND REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS, AND ADOPT SAID ORDINANCE 2030 VISION STATEMENT This staff report supports Goal #1, "Ensuring Our Fiscal Viability", by providing updated personnel regulations and policies that are in compliance with state and federal mandates A consistent set of rules will help promote and maintain the adopted Core Value of maintaining a "Positive and Productive Work Environment" BACKGROUND On April 14, 2015, the City Council approved the first reading of Ordinance No 281, Rescinding All Prior Ordinances Relating to Personnel Administration and Establishing a Personnel System and Providing for the Adoption of Rules and Regulations for the Administration of Personnel Matters DISCUSSION The City's current Personnel Ordinance has never been updated Over the years employment laws and best practices have changed which has resulted in some portions of this ordinance no longer being in compliance with current laws such as equal employment opportunity statutes In order to bring the City's personnel ordinance into compliance with current regulations and to better align it with the City's current personnel rules, staff is requesting that Ordinance 12 be repealed and replaced with the proposed ordinance The proposed ordinance expands the list of persons who are not included in competitive service to include volunteers, emergency workers, contract employees, temporary Packet Pg 41 ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING TITLE 2 (ADMINISTRATION AND PERSONNEL) OF THE CITY OF GRAND TERRACE MUNICIPAL CODE BY RESCINDING THE CURRENT CHAPTER 224 (PERSONNEL SYSTEM) AND ADDING A NEW CHAPTER 224 (PERSONNEL SYSTEM) RELATING TO PERSONNEL ADMINISTRATION AND ESTABLISHING A PERSONNEL SYSTEM AND PROVIDING FOR THE ADOPTION OF RULES AND REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS WHEREAS, the City Council has recently adopted new personnel rules and regulations, and WHEREAS, it is necessary to revise the Personnel System section of the Municipal code in order to avoid duplication and to insure that the ordinance and the personnel rules and regulations work together harmoniously NOW THEREFORE, THE CITY COUNCIL OF THE GRAND TERRACE DOES ORDAIN AS FOLLOWS SECTION 1 The City Council finds that all the facts, findings, and conclusions set forth above in this Ordinance are true and correct SECTON 2 The City Council hereby rescinds Chapter 2 24 (Personnel System) of Title 2 (Administration and Personnel) of the Grand Terrace Municipal Code in its entirety c N SECTION 3 The City Council hereby amends Title 2 (Administration and co Personnel) of the Grand Terrace Municipal Code with the addition of the following new Chapter 2 24 (Personnel System) as follows N CHAPTER 2 24 — PERSONNEL SYSTEM z° d 2 24 010 - Adoption of personnel system 16. In order to establish an equitable and uniform procedure for dealing with 0 personnel matters, to attract to municipal service the best and most competent persons available, to assure that appointments and promotions of employees will be based on merit and fitness as determined by competitive test, and to provide a reasonable degree of security for qualified employees, the following personnel system is hereby adopted a 2 24 020 - Applicability of chapter to all city officers and employees — Exceptions 11 Packet,Pg 43 2 24 060 - Position abolishment authorized when Whenever in the judgment of the City Council it becomes necessary in the interest of economy or because the necessity for the position or employment involved no longer exists, then the city council may abolish any position or employment in the city service and lay off, demote or transfer any employee holding such position or employment without filing written charges and without permitting the right of appeal in accordance with procedures defined in the personnel rules This section shall not be interpreted as voiding restrictions and rules regarding employee rights in the case of disciplinary actions 2 24 070 - Right to contract for services The City Manager shall consider and make recommendations to the City Council regarding the extent to which the City should contract for the performance of technical or administrative services in connection with the operation of the City The City Council may contract with any qualified person or agency for the performance of any technical or administrative service SECTION 3 If any section, subsection, sentence, clause, phrase or portion of this Ordinance, is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance The City Council of the City of Grand Terrace hereby declares that it would have adopted this Ordinance, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases may be declared invalid or unconstitutional SECTION 4 The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published in the same manner required by law This Ordinance shall become effective thirty (30) days from and after its passage PASSED, APPROVED, and ADOPTED this _ day of , 2015 Darcy McNaboe Mayor Approved as to form Richard L Adams, II City Attorney 3 ATTEST Pat Jacquez-Nares City Clerk W 00 W 00 N O Z m 0 c ea c O c m E s cc ra Packet Pg 45 AGENDA REPORT MEETING DATE April 28, 2015 Council Item TITLE Tentative Tract Map 15-01 (Tentative Tract Map No 18793), Variance 15-01 and Environmental 15-01 PRESENTED BY Sandra Molina, Community Development Director RECOMMENDATION ADOPT RESOLUTION NO 2015- , A RESOLUTION OF THE CITY COUNCIL ADOPTING AN ENVIRONMENTAL EXEMPTION, APPROVING VARIANCE 15-01 AND APPROVING TENTATIVE TRACT MAP NO 15-01 (TENTATIVE TRACT MAP NO 18793) A SUBDIVISION OF A 3 2-ACRE PARCEL INTO 12 SINGLE FAMILY LOTS LOCATED AT 22247 PICO STREET BACKGROUND The applicant, Kenneth J Catanzarite, represented by Darryl Moore, is requesting approval of Tentative Tract Map 15-01 (Tentative Tract Map No 18793) located on the south side of Pico Street at 22247 Pico Street The site is an irregularly shaped parcel that totals 3 2 acres and is zoned R1-7 2 Single Family The applicant is proposing to subdivide the parcel into 12 single family lots measuring a minimum of 7,200 square feet, and served by a 50-foot wide cul-de-sac street A Letter of Intent is attached Pursuant to the City's Subdivision Ordinance, the City Council has final approval authority on tentative tract maps The Planning Commission has reviewing authority and makes a recommendation to the City Council On April 15, 2015, the Planning Commission conducted a public hearing and adopted a Resolution recommending City Council approval DISCUSSION The parcel is relatively flat, it gradually slopes from east to west It is bound by Pico Street, a 66-foot wide collector street, on the north The Project site measures 460 feet wide along Pico Street and narrows to about 10 feet wide at its south boundary The site contains a residence and fire damaged barn structure, both of which are proposed to be demolished The site is surrounded by single family residential uses with the same R 17 2 zoning designation as the Project site The Gage Canal is located on the east General Plan/Zoning Consistency The Project site is designated Low Density Residential (LDR) on the General Plan Land Use Map The LDR designation limits land uses to single family detached residential units at a density of 0-5 dwelling units per acre Project density is 3 75 dwelling units per acre Packet Pg 47 Public notice of the Project was provided, including publishing in the Grand Terrace City News and mailing notices to property owners within 300 feet of the Project site, 10 days prior to the meeting date In addition, a copy of the notice was posted in three public places To date, City staff has not received any comments regarding the proposed Project FISCAL IMPACT There is no adverse fiscal impact associated with approval of this Project ATTACHMENTS • Letter of Intent_TTM 15-01 • City Council Resolution _TTM 18793 • Resolution Exhibits 1 through 3 • Notice of Exemption TTM 18793 • Attachment 4 APPROVALS Sandra Molina Finance City Attorney Community Development City Manager City Council Completed Completed Completed Completed Completed Pending (PDF) (DOC) (PDF) (DOC) (DOCX) 04/20/2015 9 31 AM 04/20/2015 9 43 AM 04/21 /2015 7 57 AM 04/21 /2015 8 33 AM 04/22/2015 7 37 AM 04/28/2015 6 00 PM Packet�Pg>`49�� DA�RRYL E MooRE 8 U l LID E R .S I N C E MAIL A�oRess_, V10E PRESPDENT ! PMOORr9CATAHZARTM COM License # 865663 CELL 27 4 492 2331 West Lincoln Avenue,-AnaheimXA 801 DIRECT FAX (626) 827 496 (71 4) 39A 0584 (714)535-7999 Facsimile (714) S2o-0680 February 3, 2015 0 RECEIVEDCO Ms Sandra Molina 0 Community. Development Director FEB 0 5 2015 R City of Grand Terrace 22795 Barton Rd Building a safety DOPt Grand Terrace, CA 92313 Re Fetter of Intent TTM 18793 — 22241 Pico St Dear Ms Molina This letter is to describe our development intentions and considerations -for the above referenced parcel The parcel is currently developed for single fan ly�occupancy and includes,a barn and some out -buildings pertairung`to its former use as a horse boarding and training facility This use ceased several yeats ago and is no longer appropriate in the neighborhood which has evolved as single family dwellings on all sides The site -is flat with minimal slope and no unusual terrain features The 50' wide Gage Canal runs along the east side acting as a buffer to decrease the impact of development on the, site to adjacent residential properties The site is comprised of 3 2 acres and is zoned for R-�17200sf lots, The zoning would theoretically allow up to 19 lots, but only 12 lots could be' plotted 'due to ,the irregular shape of the'lot The development of this project would result in the improvement of the Pico St frontage and the construction of a new public,cul-de-sac, to serve the `interior lots To construct the new sub -division all the existing structures would be removed and new houses would be built It is anticipated that 3 to 4 plans will be used and plan reversal, color changes, stonework and other design variations will be used provide visual interest At least one of the models will likely be a 2-story home for use on lots that have layout constfwnts The houses are anticipated to be in the range of 1500-1850 sf, single family detached Precise plans have not been developed yet, but will be in a future submission to the City Sincerely, Darryl E JMtore Packet Pg 50 r , ` RESOLUTION NO 2015- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADOPTING AN ENVIRONMENTAL EXEMPTION, APPROVING VARIANCE 15-01 AND o APPROVING TENTATIVE TRACT MAP NO 15-01 (TENTATIVE TRACT MAP NO 18793) A co SUBDIVISON OF A 3 2-ACRE PARCEL INTO 12 SINGLE FAMILY LOTS LOCATED AT 22247 0 PICO STREET z WHEREAS, Kenneth J Catanzarite, represented by Darryl Moore ("Applicant"), filed an application for Tentative Tract Map 15-01 (Tentative Tract Map No 18793) to subdivide subdivide 3 2 acres into 12 single family lots, with each lot measuring a minimum of 7,200 square feet A concurrent Variance application (Variance 15-01) was submitted to deviate from the lot width standards for one lot and the lot depth standards for seven lots ("Project") WHEREAS, the Project site is zoned R1-7 2 Single Family and designated Low LO Density Residential on the General Plan Land Use Map, located 22247 Pico Street, a identified as Assessor's Parcel Number 1167-292-01 The Project site contains a single family residence and a fire damaged barn structure WHEREAS, the Project qualifies for an environmental exemption pursuant to Section 15332 of the California Environmental Quality Act (CEQA) Guidelines, which f exempts infill projects -when the project is compatible with the General Plan and Zoning Code, is on less than five acres substantially surrounded by urban uses, it is devoid of habitat for briological resources, the site is served by public utilities and services, and there are no impacts to traffic noise, air quality or water quality 00 WHEREAS, on April 16, 2015, the Planning Commission conducted a duly noticed o public hearing on the Project at the Council Chambers located at 22795 Barton Road, co Grand Terrace, California and concluded the hearing on said date by voting 4-0 recommending City Council approval of the Project WHEREAS, on April 28, 2015, the City Council conducted a duly noticed public c hearing at the Council Chambers located at 22795 Barton Road, Grand Terrace, 0 California and concluded the hearing on said date WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred 0 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE 6 DOES HEREBY RESOLVE AS FOLLOWS 4.1 r The City Council hereby finds that the Project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15332 The Notice of Exemption prepared in connection with the Project has been reviewed and considered and reflects the independent judgment of the City Council, and is recommended for adoption Page 1 of 8 k Packet Pg- 51 policies relating to the construction of roadways and utilities to serve the Project, and Housing Element policies to encourage housing development of various types and designs The Project is consistent with the provisions of the Zoning Code, except for Lots 1 which does not meet the minimum lot width standards and Lots 1, 6, and 8 through 12 which do not meet the minimum lot depth requirements However, consistent with the provisions of the Zoning Code, the Applicant has filed a Variance application b The design or improvement of the proposed subdivision is consistent with the City General Plan and any applicable specific plan for the area The 2 density of 3 75 dwelling units per acre conforms to the density limitation of 0-5 dwelling units per acre of the LDR designation The Project conforms to several General Plan policies relating to the construction of roadways and > utilities to serve the Project, and Housing Element policies to encourage w housing development of various types and designs c The site is physically suitable for the type and proposed density of S development proposed by the tentative map The site can support the Protect at the proposed density of 3 75 dwelling units per acre The CL Variance is necessitated by the irregular lot shape d The design of the subdivision and proposed improvements are not likely to cause significant environmental damage or substantially and avoidably d injure fish or wildlife or their habitat The Protect is infill development and qualifies�for an environmental exemption, pursuant to Section 15332 of the California Environmental Quality Act (CEQA) Guidelines e The design of the subdivision and the type of improvements are not likely to Go to cause serious public health problems co f The design of the subdivision provides for future passive or natural heating and cooling opportunities in the subdivision to the extent feasible g The design of the subdivision and the type of improvements will not conflict with easements acquired by the public at large for access through or use of property within the proposed subdivision, or the design of the alternate easements which are substantially equivalent to those previously acquired by the public will not be provided h In approving the subdivision the approving authority has considered its 0 effects and the effects of adopted ordinances and actions relating to the review and approval of subdivisions on the housing needs of the region and balanced those needs against the public service needs of its residents and E available fiscal and environmental resources BE IT FURTHER RESOLVED THAT based on the findings and conclusions set forth a above, this City Council does hereby adopt the Categorical Exemption prepared for the Project and approves Variance 15-01 and Tentative Tract Map 15-01 (Tentative Tract ry Map No 18793), subject to the following conditions of approval t Page 3 of 8 Packet Pg 53 Indemnify the City for all the City's costs, fees, and damages that the City incurs in enforcing these indemnification provisions 4 Any details which are inconsistent with requirements of state and local ordinances, conditions of approval, or City policies must be specifically modified to comply with, state and local ordinances, conditions of approval, or City policies, or must be approved in the final map or improvement plan approvals co 5 The applicant shall comply with all requirements of the Subdivision Map Act, and 0 z, Title 17 (Subdivisions) contained in the Grand Terrace Municipal Code 6 In the event that exhibits and written conditions are inconsistent, the written r F conditions shall prevail 7 Upon approval of these conditions and prior to becoming final and binding, the applicant must sign and return an "Acceptance of Conditions" form The form and F content shall be prepared by the Community and Economic Development o Department LO 8 The applicant shall obtain Site and Architectural Review approval prior tocc a construction of the residences 9 The applicant shall comply with all requirements of the Building and Safety/Public Works Department, including the conditions of approval contained in the Memorandum dated February 18, 2015, attached hereto as Exhibit 1 cc 10 The applicant shall comply with all requirements of the San Bernardino County Fire Department, Office of the Fire Marshal Community Safety Division, including Go the conditions of approval contained in their letter dated March 6, 2015, attached hereto attached hereto as Exhibit 2 11 The applicant shall comply with all requirements of the City of Colton Public Works Department Water & Wastewater Department, including the conditions of approval contained in their letter dated February 25, 2015, attached hereto as Exhibit 3 12 In the event that the final drainage study, including the Water Quality Management Plan, determines that a drainage area (basin) needs to be included and lots could be modified or reduce the number of lots to 11 lots, the modification to the tentative map shall be reviewed at staff level A major change to the tentative map shall be reviewed by City Council Conditions Prior to Final Map Approval " r 13 A final soils report shall be submitted to the City for review and approval Any recommendations included in the soil study shall be incorporated into the design of the precise grading and paving plan as appropriate a 14 The applicant shall prepare improvement plans, in accordance with the City t Subdivision Ordinance Page 5 of 8 Packet Pg,55 25 Prior to final map approval, plans and specifications for the water system facilities shall be submitted for approval to the Riverside Highland Water Company The subdivider shall submit an agreement and other evidence, satisfactory to the City, indicating that the subdivider has entered into a contract with the water purveyor guaranteeing payment and installation of the water improvements 26 Prior to the final map approval, there shall also be filed with the City Engineer, a statement from the water purveyor indicating subdivider compliance with the Fire Department's fire flow requirements 27 Improvement plans for utility connections and services, including water, fire hydrant and/or fire sprinklers, sewer, storm drain, gas, electric, phone, and television, shall be submitted to and approved by the City 28 Sewer improvement plans must be approved by the City of Colton Wastewater & Utilities Department - 29 Easements for all on -site facilities, public and private, shall be reviewed and approved by the City Engineer prior to,recordation Such easements may include, but are not limited to, sewer, water, electric, gas, telephone, storm drains, detention basins, and landscaping 30 Access rights shall be granted to the City for the purpose of allowing access over private drives within the development for all City vehicles, including police, fire, and other emergency vehicles The document(s) recording this access shall be prepared by the applicant for review and approval by the City Engineer, prior to recordation 31 Lots 4 and 12 shall take access along Street "A" 32 The driveway serving Lot 3 shall be placed on the east side of the lot, and the driveway serving Lots 4 and 12 shall be placed on the south side of each lot 33 The applicant shall submit a composite development plan for review and approval Said composite development plan shall be recorded with the tentative tract map, and shall depict the following for information purposes a Front yard setbacks 34 Final map shall be filed with the County recorder and one (1) Mylar copy of the filed map shall be submitted to the City offices prior to the issuance of any building permits 35 The project shall be constructed in accordance with all the approved plans and conditions of approval, including but not limited to site plans, grading plans, wall plans, and building elevations 36 Construction and operational activities associated with the project shall comply with the regulations of the City's Noise Ordinance, Chapter 8 108 of the Grand Terrace Municipal Code Page 7 of 8 M Cn ti co 40 4: Packet Pg 57 Date Applicant Address of Applicant Site Location APN Project Exhibit 1 Building and Safety Division Conditions of Approval February 18, 2015 Kenneth J Catanzarite 2331 W Lincoln Ave Anaheim, CA 92801 22247 Pico Street, Grand Terrace, CA 92313 1167-291-02-0000 TTM 15-01, (TTM No 18793) 12 unit Detached SFD Provide four (4) sets of construction plans and documentation for plan review of the proposed project Below you will find a list of the plans and documents Building and Safety will need for plan review The initial plan review will take approximately two weeks on most projects Provide the following sets of plans and documents Budding and Safety submittal's reciwred at first plan review (4) Architectural Plans (4) Structural Plans (2) Structural Calculations (4) Plot/Site Plans (4) Electrical Plans (4) Electrical Load Calculations (4) Plumbing Plans/isometrics, Water, Sewer and Gas (4) Mechanical Plans (4) Mechanical Duct Layout Plans (2) Roof and Floor Truss Plans (2) Title 24 Energy Calculations Building & Safety General Information All structures shall be designed in accordance with the 2013 California Building Code, 2013 California Mechanical Code, 2013 California Plumbing Code, and the 2013 California Electrical Code, 2013 Residential Code and the 2013 California Green Buildings Standards adopted by the State of California Packet Pg 59 Page 3 of 6 2 All on site utilities shall be underground to the new proposed structure unless prior approval has been obtained by the utility company or the City 3 Prior to issuance of Building Permits, on site water service shall be installed and approved by the responsible agency On site fire hydrants shall be approved by the Fire Department No flammable materials will be allowed on the site until the r fire hydrants are established and approved C 4 Prior to issuance of building permits, site grading certification and pad certifications shall be submitted to Building & Safety Prior to concrete placement, submit a certification for the finish floor elevation and set backs of the structures The certification needs to reflect that the structure is in conformance with the Precise Grading Plans Compaction reports shall accompany pad certifications The certifications are required to be signed by the engineer of record 5 Prior to issuance of building permits, provide Building & Safety with a will service letter from Riverside Highland Water Company 6 Special inspectors and structural observation inspectors that are required by the engineer of record shall register with the Grand Terrace Building & Safety Division The special inspectors shall provide a copy of his or her certifications and a copy of their driver's license before the start of work as an inspector on the t project Special inspectors are to provide daily reports to Building & Safety by e- _ mail to the City inspector and to the permit technician Special inspectors are also required to provide a hard copy of the reports in the construction office daily for 00 the inspectors use The special inspectors shall make all necessary and required inspections before the City provides periodic inspections M 7 Prior to any permits being issued, the applicant shall enter into a recycling agreement for construction waste according to Ordinance No 243 A deposit will be required as part of this ordinance Recycling receipts from the recycled company responsible for accepting the materials shall be kept in the construction office for viewing by the City Inspector Burrtec Waste Industries has a Franchise Agreement with the City to recycle waste Waste from the project will need to be disposed at a Burrtec Waste Industries facility No waste shall be disposed of at any other waste facility If waste is disposed of at an unapproved facility, funds from the deposit will be used to offset the waste stream c d Public Works Plans required for first plan review s Provide the following sets of plans and documents for review a (2) Tentative Tract Map Plans (2) Street Improvement Plans for Pico Street and Street "A" Packet; Pgr 61 k Page 5 of 6 9 The geotechnical report recommendations for on and off site over -excavation, compaction, slope stability and paving sections shall be placed on the title sheets of the rough and precise grading plans along with the seal and signature of the geotechnical engineer 10 The applicant shall improve the area beyond the block perimeter wall adjacent to h the Riverside Gage Canal to the satisfaction of the Riverside Gage Canal by providing drainage next to the wall that will direct canal surface flows to an o approved location a 11 Prior to the final tract map approval, there shall be filled with the City a statement from Riverside Highland Water Company that the project is in compliance with the Fire Department fire flow requirements ; 12 A final tract map prepared by a registered civil engineer authorized to practice land survey, or a licensed land surveyor, must be processed through the City prior to being filed with the San Bernardino County Recorder The final map shall comply with all requirements of the Subdivision Map Act 13 A preliminary subdivision guarantee is required showing all fee interest holders and encumbrances An updated title report shall be provided before the final parcel map is released for filling by the County Recorder 14 Survey monuments shall be set prior to map recordation or post a bond for the ` same 15 Monumentation- If any activity on this project will disturb any land survey monuments, the disturbed monumentation shall be located and referenced by or M under the direction of a licensed land surveyor or registered civil engineer authorized to practice land surveying prior to commencement of any activity with 'o the potential to disturb the monumentation, and a corner record or record of survey r of the references shall be filed with the County 16 Prior to final map being approved by the City Council, the applicant shall submit an estimate for the off -site improvements to the Public Works Director The Director will estimate a bond amount based on the estimate from the engineer of record Ten (10) percent of the bond amount will be required in cash payable to the City of Grand Terrace 17 Prior to grading permit and public works permit issuance, the tentative tract map d shall be recorded with the San Bernardino County Recorder's office The recorded E tract map Mylar shall be provided to the Public Works Department a 18 A Storm Water Prevention Plan (SWPPP) shall be required for this project pursuant to the State Construction General Permit The owner will be responsible Packet,Pg, 63 *AN BERNARDINO COUNTY FIRE DEPARTMENT OFFICE OF THE FIRE MARSHAL COMMUNITY SAFETY DIVISION 620 South "E' Street San Bernardino, CA 92415-0179 (909) 386-8400 - Fax (909) 386-8460 DATE March 6, 2015 DARRYL MOORE AEGIS BUILDERS 2266 BARTON ROAD STE 112 92313 PERMIT NUMBER PROJECT NUMBER LOCATION PROJECT TYPE OCCUPANCY TYPE APN PROPOSAL PLANNER F201500220 22247 PICO ST - GRAND TERRACE TTM 1167-291-02-0000 Exhibit 2 s c COUNTY OF SAN BERNARDINO PUBLIC AND SUPPORT SERVICES GROUP MARK A HARTWIG Fire Chief EXPIRATION March 2016 Dear Applicant 'With respect to the conditions of: approval regarding the above referenced project, the San Bernardino County Fire —'Department requires the following fire protection measures to be provided In accordance with applicable local ordinances, codes, and/or recognized fire protection standards The Fire Conditions Attachment of this document sets forth the FIRE CONDITIONS and STANDARDS which are applied to this project. FIRE CONDITIONS All FIRE CONDITIONS FOR THIS PROJECT ARE ATTACHED Page l of 4 Sinc:Stinson, , Jeff ±FirePreven:=: San Bernardino County Fire Department Valley Division Community Safety Division Duty, Honor, Community Packet'Pg 65 FIRE CONDITIONS ATTACHMENT DATE 0340-2016 PROJECT PERMIT NUMBER. F201500220 LOCATION 22247 PICO ST - GRAND TERRACE PARCEL 1167-291-02-0000 Multi -Story Road Access Width Buildings three (3) stones in height or more shall have a minimum access of thirty (30) feet unobstructed width and vertically to fourteen (14) feet six (6) inches in height [F41] Cond F42 Budding Plans No less than three (3) complete sets of Budding Plans shall be submitted to the Fire Department for review and approval [F42] Cond CON0031447 Turnaround An approved turnaround shall be provided at the end of each roadway one hundred and fifty (150) feet or more in length Cul-de-sac length shall not exceed six hundred (600) feet, all roadways shall not exceed a 12 % grade and have a minimum of forty five (40) foot radius for all turns In the FS1, FS2 or FS-3 Fire Safety Overlay Distnctareas, there are additional requirements Standard 902 21 [F43] M ti Go Cond F61 r Fire Sprinkler-NFPA #13D An automatic life safety fire sprinkler system complying with NFPA Pamphlet #13D and the Fire Department standards is required The applicant shall hire a Fire Department approved fire sprinkler contractor, or be the approved homeownerfintaller The fire sprinkler contractor/installer shall submit three (3) sets of detailed plans (minimum 1/8" scale) a� with hydraulic calculations and manufacture's specification sheets to the Fire Department for o approval The required fees shall be paid at the time of plan submittal Minimum water supply shall r be in accordance with current fire department standards The applicant or contractor shall contact their local water purveyor to obtain specifications on installing a residential fire sprinkler system within the jurisdiction of the water purveyor The applicant shall attach a letter from the water purveyor indicating the types of systems allowed in that jurisdiction Standard 101 1D [F61] Cond F72 0 Street Sin This project is required to have an approved street sign (temporary or permanent) The m 9 P 1 q PP 9( P ry P ) � street sign shall be installed on the nearest street corner to the project Installation of the temporary sign shall be prior any combustible material being placed on the construction site Prior to final inspection and occupancy of the first structure, the permanent street sign shall be E installed Standard 9014 4 [F72] .r a Cond F80 Hydrant Marking Blue reflective pavement markers indicating fire hydrant locations shall be installed as specified by the Fire Department. In areas where snow removal occurs or non -paved iroads exist, the blue reflective hydrant marker shall be posted on an approved post along the side �- of the road, no more than three (3) feet from the hydrant and at least six (6) feet high above the Page of Packet P4 67 - Exhibit 3 s c — s t COLTON February 25, 2015 Via E-mail IV t I t. K SAM AKBARPOUR, P E SAKE ENGINEERS, INC ,<_ t 400 S Ramona Ave Ste 2�..02 x M Corona, CA 92879 - C Public Utdi6e' s RE PLAN CHECK 1 FOR SEWER IMPROVEMENT PLAN, TRACT`18793 0 1 SOUTH OF PICO STREET, GRAND TERRACE CA b 1%I � I Q 0 t 160 south loth street f� i Calton California 92324 (9091370-9099 Dear Mr Akbarpour, J, � 1 ' Please address and comply with the following conditions and submit a copy of revised plans to Water and Wastewater Division for further review" 1 Submit a Sewer Improvement Plan that shows the plan and profile of the proposed sewerline Note the plan number is 2648 ' L 2 Provide cover sheet of the Sewer Improvement Plan showing the sewer notes, construction notes, vicinity, map, North arrow, Dig Alert fnote and logo, site address, approved title and approval block, and plan number Electronic file of the approved title block is available at the office d F 3 Show proposed and/or existing sewer connections on plan Note horizontal ti separation between water and sewer mainlines should be minimum 10 feet 4 Provide slope for sewer lateral Minimum slope shall,be,2% (114 inch per foot) from main to property'line u 5 The lateral shall be 'terminated at the property line by means of a sewer cleanout per City Std # 308 v 6 Provide type of sewermain and lateral to be used All sewer laterals shall be ' extra strength vitrified clay pipe (VCP) or PVC SDR35 per City Std # 312 n 7 Provide the following note on first sheet of plan _ "The Contractor shall, mark the location of the sewer seivice"s with -a stamped "S" on'the curb" 8 The proposed sewer cleanout shall be installed at the property line per City Std # 308 r 9 Imthe point of connection (breaking into manhole) per City standard No 303 Provide note stating existing manhole will be core drilled if no existing stub -out exists i 10 Provide Engineers Cost Estimate and quantity calculations for 'all offsite improvements along with plans Note that Sewer Improvement Plan must be submitted in Mylar and in AutoCAD format for final approval after all corrections and plan checks have been completed You will be notified when these may, be submitted Fees'will not be available until plans have been approved for Mylar submittal If you have any questions, please contact me at 909-370-5551 Sincerely, )Jess'Sotto, PE Ufilifies�,Erlgineer Committed to Our Community am Packet,Pg 69 CITY OF GRAND TERRACE NOTICE OF EXEMPTION M1R1� �.7 TO Clerk of the Board of Supervisors FROM Community Development County of San Bernardino Department 385 N Arrowhead Avenue, 2"d Floor City of Grand Terrace San Bernardino, CA 92415-0130 22795 Barton Road Grand Terrace, CA 92313 Proiect Title Tentative Tract Map 15-01 (TTM No 18793), Variance 15-01 and Environmental 15-01 Project Location — Specific The project is located at 22247 Pico Street in the County of San Bernardino, APN 0275-282-14 Description of Project Subdivide a 3 2 acre parcel into 12 single family lots, and deviate from the lot width for Lot 4 and the lot depth for Lots 1, 6, 8 through 12 Name of Public Agency Approving Protect Grand Terrace City Council .�f Name of Person or Agency Carrying out Project Mr Kenneth J Catanzante Exempt Status California Code of Regulations, Title 14, Section 15332, Infill Development Projects Reasons Why Proiect is Exempt Section 15332, This section exempts infill projects when the project is compatible with the General Plan and Zoning Code, is on less than five acres substantially surrounded by urban uses, it is devoid of habitat for biological resources, the site is served by public utilities and services, and there are no impacts to traffic noise, air quality or water quality Lead Agency or Contact Person Sandra Molina Community Development Director Area Code/Telephone (909) 430-2225 Date C IuserslpnareslappdataVocalltemplmmutetraglgrandterraceatyca@grandterraceatyca igm2 comlworklattachments12671 c 22795 Barton Road, Grand Terrace, California, 92313-5295 909/824-6621 Fax 909/783-2600 Packet; Pg 70 M ti 0 Attachment 4 Project Plans are available for review at the Community Development Department 3'r L7� S, MEETING DATE April 28, 2015 Council Item TITLE Review of the Conceptual Landscape Plans of Barton Road and 1-215 Freeway PRESENTED BY Sandra Molina, Community Development Director RECOMMENDATION Review and Provide Staff Direction and Input on the Conceptual Landscape Plans BACKGROUND/DISCUSSION The 1-215/Barton Road Interchange Protect is fully funded through San Bernardino Associated Governments (SANBAG) and SANBAG through various consultants and with the California Department of Transportation (Caltrans) is having design plans prepared A component of the Project is the proposed roundabout to be located on the west side of the Interchange, and specifically the landscape/hardscape concept Given the drought conditions, the State is limiting the use of plant material at this time However, from the onset, it has been Staffs position that the design must incorporate hardscape to reduce irrigation and maintenance costs Attached are three concepts that Caltrans is putting forth to the City These concepts are primarily hardscape in keeping with State directives The concepts incorporate the railroad theme that is also in the design of the freeway retaining walls Staff met with SANBAG and Caltrans representatives and indicated that Grand Terrace's identity needs to be incorporated into the design As an example, the center median on Barton Road, west of Mount Vernon Avenue has a stone sculpture of the Blue Mountain silhouette This is a feature that could be incorporated into roundabout design Attached are three conceptual designs that were provided to Staff Please note that with Concept 2, the design of the sculpture is just a place holder Staff is requesting that the Council provide input on the design of the roundabout Staff would then work with Caltrans and SANBAG on the design FISCAL IMPACT There is no fiscal impact associated with this item ATTACHMENTS • Conceputal Landscape Plans —Interchange Project (PDF) Packet,Pg 72 I I ---view of Concept Type 1 La Crosse Avenue Type 2 i `� � 3 4 ♦ Type 3 Route 215 w _ w Rock Blanket Rock Blanket w = Barton Road - 0,0*1 Type 1 North ° Type 2 R , A Type3 `O V d Attachment Conceputal Landscape Plans_lnterchange Project (1686 Barton Road Interchange Conceputal Landscape Plans) 3an.LOH.LIHO1 aV SdVOSONV1 S tO1a1810 AGE NOW }ajuelg 13Og ` sassnii 43InW JDAWE) 1da:),uo:) peoll uslieg= a n14 N Attachment Conceputal Landscape Plans —Interchange Project (1686 Barton Road Interchange Conceputal Landscape Plans) L � 3anJ-amiLiHoav adv-o9u V—i 6 1�1a181a �—� �'}�--, �� ' ter'" " : x :�"•, slaved ivawnuoW goinW laneaE) Z 1,dajuoD peon UOI-Jeg Attachment Conceputal Landscape Plans_lnterchange Project (1686 Barton Road Interchange Conceputal Landscape Plans) 4 SlIA1�311Ha�11o► SdVOSONV1 B L01"18I43 �� ,', 4vllualtl -14%JU SulAed auOIS slleu peoilie-8 C 1..I A11 1 00r hPOU 1-1,01 1 Pi(3 .J Attachment Conceputal Landscape Plans —Interchange Project (1686 Barton Road Interchange Conceputal Landscape Plans) 1+ a U0, I,1 CITY OF GRAND TERRACE CITY COUNCIL AGENDA • APRIL 28, 2015 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www grandterrace-ca Qov <http Hwww grandterrace-ca gov > CALL TO ORDER (.0 1 (90P (n, At this time, I will convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Will Dr Mustafa Kuko of Islamic Center of Riverside please come forward and offer the Invocation Pledge of Allegiance Please join YW in leading us in the Pledge of Allegiance ROLL CALL Attendee Name Y , Pres nt -Absent Late Arrived Mayor Darcy McNaboe ❑ ❑ Mayor Pro Tern Sylvia Robles ❑ ❑ Council Member Jackie Mitchell ❑ ❑ Council Member Doug Wilson 11311 ❑ ❑ Council Member Bill Hussey MI, ❑ ❑ SPECIAL PRESENTATIONS Presentation on Every 15 Minutes by San Bernardino Sheriffs Department Lt Robert O'Brine Will Lt Robert O'Brine, San Bernardino Sheriffs Department, please step forward f our presentation (He will also be presenting some certificates) VO z,Z2�.aZ City of Grand Terrace, a 44LULA-C Wage 7 Agenda Grand Terrace City Council April 28, 2015 B CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the City Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion City Clerk Jacquez-Nares. Will stated the correction to the minutes of the regular meeting of April 14, 2014 Do I have a motion? Do I have a second? 1 y UV Please vote 5.�O Waive Full Reading of Ordinances on Agenda DEPARTMENT CITY CLERK 2 Approval of Minutes — Special Meeting — 04/14/2015 DEPARTMENT CITY CLERK / 3 Approval of Minutes — Regular Meeting — 04/14/2015 As Amended v DEPARTMENT CITY CLERK 4 Approval of Check Register No 03312015 in the Amount of $431,770 24 RECOMMENDATION Approve Check Register No 03312015 in the amount $431,770 24, as submitted, which includes the Check Register Account Index for Fiscal Year 2014-15 DEPARTMENT FINANCE 5 Second Reading and Adoption of Ordinance No 281 Which Amends the City's Personnel Ordinance RECOMMENDATION THAT THE CITY COUNCIL ADOPT AND GIVE A SECOND READING OF ORDINANCE NO 281 TO BE READ BY TITLE ONLY AND WAIVE FURTHER READING, RELATING TO PERSONNEL ADMINISTRATION AND ESTABLISHING A PERSONNEL SYSTEM AND PROVIDING FOR THE ADOPTION OF RULES AND REGULATIONS FOR THE ADMINISTRATION OF PERSONNEL MATTERS, AND ADOPT SAID ORDINANCE DEPARTMENT CITY MANAGER City of Grand Terrace Page 2 Agenda Grand Terrace City Council April 28, 2015 "�J C PUBLIC COMMENT' This is the opportunity for members of the public to comment on any items not appearing on the regular agenda Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification The Mayor may also request a,brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting D CITY COUNCIL COMMUNICATIONS Council Member Bill Hussey Council Member Doug Wilson Council Member Jackie Mitchell Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E PUBLIC HEARINGS To speak on Public Hearing Items, please fill out a Request to Speak Form and give it to the City Clerk Each person will be allowed 3 minutes to address the City Council If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you, or someone else, raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing All Public Hearings will be conducted following this format a) Public Hearing opened 'iZ , f Pt'►'L b) Written communication c) City Council questions/staff comments d) Applicant's comments (applicant not limited to 3 minutes) e) Oral - favor and opposition (speakers limited to 3 minutes) f) Applicant's rebuttal (applicant not limited to 3 minutes) g) Public Hearing closed -1 ! 1 h) City Council deliberation City of Grand Terrace Page 3 J .s Agenda Grand Terrace City Council April 28, 2015 6 Tentative Tract Map 15-01 (Tentative Tract Map No 18793), Variance 15-01 and Environmental 15-01 RECOMMENDATION ADOPT RESOLUTION NO 2015-1, A RESOLUTION OF THE CITY COUNCIL ADOPTING AN ENVIRONMENTAL EXEMPTION, APPROVING VARIANCE 15-01 AND APPROVING TENTATIVE TRACT MAP NO 15-01 (TENTATIVE TRACT MAP NO 18793) A SUBDIVISION OF A 3 2-ACRE PARCEL INTO 12 SINGLE FAMILY LOTS LOCATED AT 22247 PICO STREET DEPARTMENT COMMUNITY DEVELOPMENT Do I have a motions S '� Do I have a second? Council Discussion Please vote Jam , F UNFINISHED BUSINESS - NONE G NEW BUSINESS 7 Review of the Conceptual Landscape Plans of Barton Road and 1-215 Freeway RECOMMENDATION Review and Provide Staff Direction and Input on the Conceptual Landscape Plans DEPARTMENT COMMUNITY DEVELOPMENT May we have a staff report pleases Does Council have any Questions for Staff? Are there any Public Speakers? Do I have a motion? Do I have a second? Council Discussion Please vote H CITY MANAGER COMMUNICATIONS CLOSED SESSION - NONE City of Grand Terrace Page 4 Agenda Grand Terrace City Council April 28, 2015 ADJOURN 1 `PE 1 ` The Next Regular City Council Meeting will be held on Tuesday, May 12, 2015 at - 600pm Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting City of Grand Terrace Page 5 Q CITY OF GRAND TERRACE CITY COUNCIL MEETING 1 REQUEST TO SPEAK FORM 14 A D "ERR Q DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council DATE 1'�-� I _�� �C NAME � � n6�W� ADDRESS �b I ' `\�i �`1� Z� 1/—> PHONE NUMBER (Please provide if information being requested) 6 P AGENDA ITEM NUMBER YOU WISH TO SPEAK ON I SUBJECT DATE NAME ADDRESS CITY OF GRAND TERRACE CITY COUNCIL MEETING ( j REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council I-,\ I U -ALA M/0 O\j N) UT PHONE NUMBER,(Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON LtSUBJECTPu-sc C() , CL e—� m cw I Attended Colton City Council Meeting April 21, in Support of Veteran's Wall of Freedom as the Colton City Council voted unanimously to recognize and support the project as a regional commendation of the men and women who have sacrificed to ensure our freedom Foundation of Grand Terrace Community Cleanup — April 18 — Thank you to Interim City Manager Jacobs for being there and supporting the cleanup effort Thank you to Penny Radtke and Franke Byma for organizing and thank to all who came out Saturday and Sunday to weed and pick up trash State of the County — Supervisor Ramos Introduced the County Supervisor and County Administrator, they played some videos about what the county has to offer and the rest of the time was an opportunity to network NAIOP (National Association for Industrial and Office Parks) Commercial Real Estate Panel Game Changing Commercial Real Estate in the Inland Empire They spoke of Commercial Real Estate and the demand as an indicator of growth in the region Some of topics discussed Discussed local employment 3% job growth in the past year The inland Empire is the 3rd fastest growing region in California (John Husing says 2"d fastest) an estimated 52,000 jobs will be created this year and they will be in Logistics, Professional Technology, Real Estate, Construction, Manufacturing, i1 Entertainment and Administrative Support JC` Discussed the importance of local control of the Ontario Airport Discussed the need for infrastructure to attract manufacturing and electrical industries Because manufacturing jobs need a higher skill level than in the past, they discussed the need for job training of the labor force The loss of RDA does pose challenges they noted, however, manufacturing companies in Southern California tend to be located along the coast where the ,jA s2 M74 . irr1 i r All e b y t y/ • �" S MR,Map r _ r 4 r I L 1 ���I�!1 �/ W I�.J/7 /�����i/� W- `��� � �� , V �!✓' - 1.%1 r�/ ♦ V =�p�4� 1 y / g/ - All - 3 C� % IOC)O LtYL a,too 1o00 s w�ls�—c�-��-a � �,��2� s�c�,�.s� �2.�-- � , (�aecA�w ���?a,�rdtcrn��k� c�O,�c- Cam- ,9*.�-eti-fu.�oL costs are higher Inland Empire could be attractive to those companies with the reduced cost of operating they would find here Council Report —April 14, 2015 Attended San Bernardino Associated, Governments — Metro Valley Study Session April s • Received a change order report for on -going SANBAG Construction Contracts with Brutoco Engineering and Construction, Ortiz Enterprises, Skanska USA Civil West, Riverside Construction Company and Flatiron West These change orders are within contract contingency amounts • Received a proposed date of May 21, 2015 for Regional Forum hosted by SANBAG and WROG — counterpart in Riverside County • Found that SANBAG should assume project management responsibilities for all phases of the 1-10 Mt Vernon Interchange Project pursuant to Measure I Policy VFI-32 • Recommended for Final Approval by the Board of Directors that State Route 60 / Archibald Avenue Interchange Professional Service Contract be awarded to RBF Consulting for preparation of Project Initiation Documents, Project Report and Environmental Document • With respect to the 1-10 Pepper Avenue Interchange project o Reviewed and recommended for final approval by the Board of Directors a contract with the City of Colton and the County of San Bernardino to increase receivable contribution from City of Colton for their share of the project o Recommended the approval of the Trade Corridors Improvement Fund with the California Transportation Commission o Recommended Authorizing the SANBAG Executive Director to execute the final TCIF Baseline Agreement after approved for form by General Council o Recommended Approval of Plans Specifications and Estate Package o Recommended Authorization of the Director of Project Delivery to advertise invitation for bids for construction • Reviewed and recommended for final approval by SANBAG board of directors the approval of contract with Vali Cooper and Associates for Construction Management services for 1-10 Pepper Avenue Bridge Replacement Minutes Grand Terrace City Council April 14, 2015 C PUBLIC COMMENT Sally McGuire, on behalf of the Foundation of Grand Terrace, provided an update on the Foundation's activities She thanked Interim City Manager Jacobs for her participation at the Healthy GT meeting Denis Kidd, Grand Terrace resident, thanked Mayor McNaboe on behalf of the seniors for providing them with the needed staff assistance to hook up the computers and get them working He also requested that the City's emergency radio station be reinstated as soon as possible Jeffrey McConnell, Grand Terrace resident, reminded everyone that on April 25, 2015 from 7 00 to 11 00 a m at the Lion's Club Community Center was the pancake breakfast the tickets are $4 00 presale and $5 00 at the door D CITY COUNCIL COMMUNICATIONS Council Member Bill Hussey Council Member Hussey thanked the residents for coming to the meeting He is a supporter of organ donation He further reported that on March 30, 2015, he, Council Member Mitchell, Interim City Manager Jacobs, and two representatives from the Colton Joint Unified School District met with the City's youth sports leagues to discuss joint field use Council Member Hussey along with Mayor McNaboe, Mayor Pro Tern Robles, Council Member Mitchell, and Interim City Manager Jacobs attended the Little League Opening Day Ceremonies on Saturday, April 11, 2015 He acknowledged the great volunteers in the City and thanked the Sheriffs Department for their work He reminded everyone to be mindful of their sprinklers during the drought Council Member Doug Wilson Council Member Wilson echoed Council Member Hussey's water conservation and recycling statements He attended the SANBAG meeting and is waiting for the map that is being circulated to the people that are in the right-of-way Council Member Wilson attended the Emergency Operations Committee meeting, he received some information from the constituents and also had a very productive meeting with Interim City Manager Jacobs and very important work will be produced by this committee He also attended a meeting at the Lion's Club on spice sales and he contacted the City Manager This drug was stated to be stronger than marijuana and there are two locations selling this within the City Council Member Jackie Mitchell Council Member Mitchell thanked everyone who attended the meeting On March 30, 2015 both she and Council Member Hussey along with City staff met with Colton Joint Unified School District and the sports leagues representatives to discuss joint use City of Grand Terrace 1 Page 3 Packet Pg 9 s r 9clie/%cv�r�/C 44/ g z zy z lrcLseq /S DUBS ee�S e llel- e din e�.j �o h6 d 4 7 � Ue- ecxl 1/11z"i `l _ U a" Z&51a �'b�� r"D 1 xf�i i s �� / o ek tt e r s' ",7s een /9�sa "sec- /c'd