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05/26/2015
CITY OF GRAND TERRACE AGENDA & STAFF REPORTS FOR THE REGULAR MEETING OF THE CITY COUNCIL AND THE CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY & THE GRAND TERRACE HOUSING AUTHORITY Tuesday, May 26, 2015 6 00 p.m. Regular Meeting `COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313 Darcy McNaboe, Mayor Sylvia Robles, Mayor Pro Tern Jackie Mitchell, Council Member Doug Wilson, Council Member Bill Hussey, Council Member Carol Jacobs, Interim City Manager Richard L Adams, City Attorney Pat Jacquez-Nares, City Clerk Cynthia A Fortune, Finance Director Sandra Molina, Community Development Director The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6 00 p m Council Chambers CITY OF GRAND TERRACE CITY COUNCIL AGENDA • MAY 26, 2015 Regular Meeting Grand Terrace Civic Center • 22795 Barton Road 600PM The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www grandterrace-ca gov <http //www grandterrace-ca aov> CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance ROLL CALL Attendee= Name," 'Present- . 'Absent ` Late Arrived - Mayor Darcy McNaboe ❑ ❑ ❑ Mayor Pro Tern Sylvia Robles ❑ ❑ ❑ Council Member Jackie Mitchell ❑ ❑ ❑ Council Member Doug Wilson 10 10 ❑ Council Member Bill Hussey ❑ 10 10 A SPECIAL PRESENTATIONS Presentation from Riverside Highland Water Company to Water Awareness Post l r contest Winners from Terrace View Elementary B CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the City Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion City of Grand Terrace Page 1 Agenda Grand Terrace City Council May 26, 2015 F UNFINISHED BUSINESS 4 Adopt an Ordinance of the City Council of the City of Grand Terrace Amending Title 9 of the Grand Terrace Municipal Code by Adding Chapter 9 27 Regarding Psychoactive Bath Salts, Psychoactive Herbal Incense and Other Synthetic Drugs, Prohibiting the Distribution and Sale of Certain Intoxicating Chemicals Known as Synthetic Drugs RECOMMENDATION Read by title only, waive further reading and adopt an ordinance to amend Title 9 of the Grand Terrace Municipal Code by adding Chapter 9 26 prohibiting the possession of bath salts and other synthetic drugs in the City, by any person and for any purpose, and the authorization of penalties related to the same DEPARTMENT CITY MANAGER 5 Review of Conceptual Land scape/Hardscape Plans of Barton Road and 1-215 Freeway RECOMMENDATION Review and Approve the Revised Conceptual Landscape Plans for the Roundabout at the 1-215/Barton Road Interchange Project DEPARTMENT COMMUNITY DEVELOPMENT 6 Continuation of Twenty -Second Amendment to Law Enforcement Services Contract No 94-797 with County of San Bernardino RECOMMENDATION Approve Twenty-second Amendment to Law Enforcement Services Contract No 94- 797 with County of San Bernardino and authorize the Mayor to execute the Agreement DEPARTMENT FINANCE 7 Approval of Active Transportation Program Cycle 2 Grant Application RECOMMENDATION 1 Select the Grant Application to be submitted for Active Transportation Program Cycle 2 Grant Application, and 2 Direct Staff to Submit the Grant DEPARTMENT COMMUNITY DEVELOPMENT City of Grand Terrace Page 3 Agenda Grand Terrace City Council May 26, 2015 12 Appointment of City Manager and Approval of Employment Contract RECOMMENDATION Appointment of G Harold Duffey as the City Manager and Approve a City Manager Employment Agreement, in Substantially the Form Attached to this Report DEPARTMENT CITY MANAGER H CITY MANAGER COMMUNICATIONS ADJOURN The Next Regular City Council Meeting will be held on Tuesday, June 9, 2015 at 6 00 pm Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting City of Grand Terrace Page 5 A Council Chambers CALL TO ORDER CITY OF GRAND TERRACE CITY COUNCIL MINUTES • MAY 12, 2015 Regular Meeting Grand Terrace Civic Center a 22795 Barton Road u 2 6 00 PM Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation was provided by Father Andrew Lesko, Chaplain for the San Bernardino County Sheriffs Department Pledge of Allegiance was led by Council Member Hussey ROLL CALL Attendee Name Title . I I Status Arrived Darcy McNaboe Mayor Present Sylvia Robles Mayor Pro Tern Present Jackie Mitchell Council Member Present Doug Wilson Council Member Present Bill Hussey Council Member Present Carol Jacobs Interim City Manager Present Pat Jacquez-Nares City Clerk Present Richard Adams City Attorney Present Sandra Molina Community Development Director Present Linda Phillips Director of Child Care Services Present Cynthia Fortune Finance Director Present Steve Lasiter Battalion Chief Present Robert O'Bnne Lieutenant Present SPECIAL PRESENTATIONS Presentation from the Lion's Club to the City Council for Veteran's Wall Deborah Seuylemezian, Lion's Club representative, provided a brief history on the fundraising done for this project and presented the members of the Veteran's Wall of Freedom with a check for $10,000 Presentation from Riverside Highland Water Company to Water Awareness Poster Contest Winners from Terrace View Elementary Don Hough, General Manager, Riverside Highland Water Company provided a brief history of their Water Awareness Poster contest and presented certificates to the Terrace View Elementary School winners City of Grand Terrace Page 1 Packet Pg 6 n« e2 Minutes Grand Terrace City Council May 12, 2015 6 Active Transportation Program Cycle 2 Grant Application Patricia Farley, Grand Terrace resident, stated her concerns with the approval of this item without any project plans A Council and staff discussion ensued as to what had been done to fulfill the requirements of the grant, the various town hall meetings requesting resident input and the concerns with the lack of communication on the meetings and identified project plans for this funding Council direction was given to staff to provide the grant's guidelines, objectives, and the proposed project plans for this funding ITEM WAS CONTINUED TO THE MAY 26 2015 CITY COUNCIL MEETING 7 Request by the Foundation of Grand Terrace for a Waiver of City Fees Related to Community Days Council Member Mitchell requested clarification on how the sponsors would be recognized She requested that the City be listed and recognized as a sponsor of this event Sally McGuire, Foundation of Grand Terrace representative, stated that in previous years the City Manager did not want to have the City listed or recognized as a sponsor but would do so this year City Attorney Adams stated that the City could be recognized as making a donation Council Member Hussey requested clarification on the waiving of business license fees Community Development Director Molina confirmed that this item does include the waiving of some vendor business license fees Patricia Farley, Grand Terrace resident, stated her concerns with the vendors not having a City business license Community Development Director Molina stated that the Chamber of Commerce verified the vendors' business license WAIVED SPECIAL EVENT, FACILITY USE, PERMITTING AND BUSINESS LICENSE FEES IN THE AMOUNT OF $2,164 00 FOR COMMUNITY DAY 2015 RESULT APPROVED [UNANIMOUS] MOVER Jackie Mitchell, Council Member SECONDER Sylvia Robles, Mayor Pro Tern AYES McNaboe, Robles, Mitchell, Wilson, Hussey City of Grand Terrace Page 3 PacketPg 8 Minutes E F G 8 Grand Terrace City Council Mayor Darcy McNaboe May 12, 2015 Mayor McNaboe thanked the Historic and Cultural Committee on the Art Show Event, it really showcased the community's talent and its volunteers work She also thanked Council Members Mitchell and Hussey on the work they have been doing on the safety of the community She also reported that she attended the SANBAG Board of Directors meeting on May 6, 2015 item discussed were February/March 2015 procurement, Measure I receipts, executive director contract amendment, project invitation for bids on Alabama Street -Colton Avenue grade crossing, HERO program contract amendment, Freeway Service Patrol Program annual agreement, Council of Governments activities and action plan, and the Fiscal Year 2015/2016 budget with the public hearing and adoption set for June 3, 2015 She also recognized that May was National Bike Month and May 11-15 is bike to work week with May 15 being the bike to work day PUBLIC HEARINGS - NONE UNFINISHED BUSINESS NEW BUSINESS Consider Options and Authorize Relocation of Child Care Programs Interim City Manager Jacobs provided a brief summary of this item u Council Member Mitchell asked if the Child Care Community Room use would interfere with any other organization's use of the room Interim City Manager Jacobs informed Council that only Toast Masters would be affected and they along with the Lion's Club have been notified that their last day would be July 15, 2015 Mayor Pro Tern Robles commended staff on the excellent work and appreciated everything that was done Kacy Carlsen, Cal Skate representative, offered to open the Cal Skate facility in the mornings for Tiny Tot use U 2 By Council consensus, the item was approved as presented and direction was given to continue discussions with Cal Skate for future Tiny Tot use AUTHORIZED STAFF TO RELOCATE THE CHILD CARE OPERATION AT THE GRAND TERRACE LIONS COMMUNITY CENTER TO 1) GRAND TERRACE ELEMENTARY FOR BEFORE AND AFTER SCHOOL CARE, 2) TERRACE VIEW ELEMENTARY FOR KINDERGARTEN PROGRAMS AND BEFORE AND AFTER SCHOOL CARE AND 3) GRAND TERRACE CITY HALL FOR THE TINY TOT PROGRAM EFFECTIVE JULY 15, 2015 City of Grand Terrace Page 5 Packet;Pgti 10 �x �2 Minutes Grand Terrace City Council May 12, 2015 CURRENT COMPENSATION PROGRAM AND BENEFITS EFFECTIVE JULY 1, 2015, 3 APPROVE RESOLUTION 2015-XX APPROVING SALARY RANGE SCHEDULE EFFECTIVE JULY 1, 2015, AND 4 APPROVE RESOLUTION 2015-XX AMENDING THE STATEMENT OF BENEFITS EFFECTIVE JULY 1, 2015 AND RESCINDING RESOLUTION 2015-06 FF1=1=rTIVF .1111 V 1 7n1 S RESULT APPROVED [4 TO 11 MOVER Jackie Mitchell, Council Member SECONDER Bill Hussey, Council Member AYES Darcy McNaboe, Sylvia Robles, Jackie Mitchell, Bill Hussey NAYS Doug Wilson 10 An Ordinance of the City Council of the City of Grand Terrace Amending Title 9 of the Grand Terrace Municipal Code by Adding Chapter 9 27 Regarding Psychoactive Bath Salts, Psychoactive Herbal Incense and Other Synthetic Drugs, Prohibiting the Distribution and Sale of Certain Intoxicating Chemicals Known as Synthetic Drugs City Attorney Adams presented the staff report for this item Mayor McNaboe asked why the ordinance did not state an age City Attorney Adams stated it was written to address all ages Council Member Hussey stated that he deals with this personally and fully supports the ordinance City Clerk Jacquez-Nares introduced and read by title only Ordinance No 282 as follows AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE AMENDING TITLE 9 OF THE GRAND TERRACE MUNICIPAL CODE BY ADDING CHAPTER 9 26 REGARDING PSYCHOACTIVE BATH SALTS, PSYCHOACTIVE HERBAL INCENSE AND OTHER SYNTHETIC DRUGS, PROHIBITING THE DISTRIBUTION AND SALE OF CERTAIN INTOXICATING CHEMICALS KNOWN AS SYNTHETIC DRUGS INTRODUCED FOR FIRST READING, READ BY TITLE ONLY AND WAIVED FURTHER READING AN ORDINANCE TO AMEND TITLE 9 OF THE GRAND TERRACE MUNICIPAL CODE BY ADDING CHAPTER 9 26 PROHIBITING THE POSSESSION OF BATH SALTS AND OTHER SYNTHETIC DRUGS IN THE CITY, BY ANY PERSON AND FOR ANY PURPOSE, AND THE AUTHORIZATION OF PENALTIES RELATED TO THE SAME RESULT APPROVED [UNANIMOUS] U City of Grand Terrace Page 7 Packet`Pg 12 2 Minutes Grand Terrace City Council Services Community Development Director Molina provided a brief summary of this report May 12, 2015 Council Member Wilson agrees with full outsourcing the planning services and supports this item Mayor McNaboe likes the option of the developer paid fast track process 1 APPROVE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND MIG I HOGLE IRELAND FOR ON -CALL PLANNING AND ENVIRONMENTAL SERVICES, 2 APPROVE A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND PMC FOR ON -CALL PLANNING AND ENVIRONMENTAL SERVICES, AND 3 AUTHORIZE THE INTERIM CITY MANAGER TO EXECUTE THE AGREEMENT RESULT APPROVED [UNANIMOUS] x ' MOVER Doug Wilson, Council Member SECONDER Sylvia Robles, Mayor Pro Tern AYES McNaboe, Robles, Mitchell, Wilson, Hussey 13 Continuation of Twenty -Second Amendment to Law Enforcement Services Contract No 94-797 with County of San Bernardino Finance Analyst Bougie presented this staff report Council Member Wilson stated that the four percent looks like a cost of living increase and wanted to know if staff has contacted the Sheriffs to discuss this amount He further asked Lt O'Brine if these discussions could be done before they approve this agreement Interim City Manager Jacobs stated that not discussion has been made with the Sheriff on this amount Lt O'Brine informed Council Member Wilson that the four percent increase is for the increase in the liability insurances needed to perform their duties Council Member Mitchell requested clarification on community oriented policing and if there is a level of service for the amount and the amount of deputies in Grand Terrace She requested to have the radar trailer fixed for use Lt O'Brine explained the community oriented policing and the amount of policing in Grand Terrace City of Grand Terrace Page 9 Packet,Pg -14 Minutes Grand Terrace City Council May 12, 2015 Mayor of the City of Grand Terrace City Clerk of the City of Grand Terrace U 2 City of Grand Terrace Page 11 Packet'Pg 16 AGENDA REPORT MEETING DATE May 26, 2015 Council & Successor Agency Item TITLE Approval of Check Register No 04302015 in the Amount of $1,461,115 98 PRESENTED BY Cynthia Fortune, Finance Director RECOMMENDATION Approve Check Register No 04302015 in the amount $1,461,115 98, as submitted, which includes the Check Reaister Account Index for Fiscal Year 2014-15 2030 VISION STATEMENT This staff report supports Goal #1, "Ensuring Our Fiscal Viability", through the continuous monitoring of expenditure budgets, allocations and operational costs BACKGROUND The check register, for the period ending April 30, 2015, has been prepared in accordance with Government Code §37202 and is hereby submitted for the City Council's approval The check register lists all vendor payments for the preceding month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment Check Register No 04312015 lists all payments made to vendors and employee reimbursements during the month of April The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and CRA Successor Agency Expenditure account number formats are XX-XXX-XXX [Fund - Department -Account] Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact A total of $1,461,115 98 in accounts payable checks were issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached check register Pavments larger than $10,000 Check No Payee Description Amount 71381 CA Public Employees' Retirement Apr PERS Health Insurance $10,873 26 Packet Pg 17 7� t Cynthia Fortune Completed 05/16/2015 4 33 PM City Attorney Completed 05/18/2015 141 PM City Manager Completed 05/18/2015 2 34 PM City Council Pending 05/26/2015 6 00 PM Packet?g 19 Cat o Gran Terrace Chec Re aster In e 09 CHILD CARE FUND 10 GENERALFUND 11 STREET FUND 12 STORM DRAIN FUND 13 PARK FUND 14 AB 3229 COPS FUND 15 AIR QUALITY IMPROVEMENT FUND 16 GAS TAX FUND 17 TRAFFIC SAFETY FUND/ TDA FUND 19 FACILITIES DEVELOPMENT FUND 20 MEASUREIFUND 21 WASTE WATER DISPOSAL FUND 22 COMMUNITY DEV BLOCK GRANT 26 LSCPG/ LGHTG ASSESSMENT DIST 44 BIKE LANE CAPITAL FUND 46 STREET IMPROVEMENT PROJECTS 47 BARTON RD BRIDGE PROJECT 48 CAPITAL PROJECTS FUND 32 CRA-CAPITAL PROJECTS FUND 33 CRA-DEBT SERVICE FUND 34 CRA-LOW & MOD HOUSING 110 CITY COUNCIL 120 CITY MANAGER 125 CITY CLERK , 140 FINANCE 160 CITYATTORNEY 172 BUILDING & SAFETY 175 PUBLIC WORKS 180 COMMUNITY EVENTS 185 RENTAL INSPECTION PROGRAM 187 ENFORCEMENT PROGRAM 190 GENERAL GOVERNMENT (NON-DEPT) 195 FACILITIES MAINTENANCE 370 COMMUNITY & ECONOMIC DEV 380 MGT INFORMATION SYSTEMS 410 LAW ENFORCEMENT 430 RECREATION SERVICES 440 CHILD CARE 450 PARKS MAINTENANCE 510 STREET & SIGNAL LIGHTING 600 WEST SIDE PARK 601 TRACT 14471 PICO & ORIOLE 602 FORREST CITY PHASE 11 631 STORM DRAIN MAINTENANCE 801 PLANNING COMMISSION 802 CRIME PREVENTION UNIT 804 HISTORICAL & CULTURAL COMM 805 SENIOR CITIZENS PROGRAM 807 PARKS & REC COMMITTEE 808 EMERGENCY OPERATIONS PROG Lcct No General Account Numbers 110 SALARIES/WAGES 139 EMPLOYEES' BENEFIT PLAN 140 RETIREMENT 142 HEALTH/LIFE INSURANCE 143 WORKERS' COMPENSATION 138/141 MEDICARE / SUI 210 OFFICE EXPENSE 218-219 NON -CAPITAL FURN/SMALL TOOLS 220 SPECIAL DEPARTMENTAL EXP 230 ADVERTISING 235 COMMUNICATIONS 238-239 UTILITIES 240-242 RENTS & LEASES 245-246 MAINT BLDG GRNDS EQUIPMNT 250-251 PROFESSIONAL SERVICES 255-256 CONTRACTUAL SERVICES 260 INSURANCE & SURETY BONDS 265 MEMBERSHIPS & DUES 268 TRAINING 270 TRAVEL/CONFERENCES/MTGS 272 FUEL & VEHICLE MAINTENANCE 570 WASTEWATER TREATMENT 33-300 DEBT SERVICE 7XX FACILITIES IMPRV (NO CIP) 700 COMPUTER -RELATED 701 VEHICLES & EQUIPMENT nW"�s w Attachment A - Check Register Account Index (1652 Approval of Check Register No 04302015) CITY OF GRAND TERRACE Check History Listing April 1 2015 - Apnl 30 2015 Check # Date Vendor Invoice/Account Dist Invoice Description Inv Date Amount Paid Check Total E 10-450-142-000-000 12621 E 16-175-142-000-000 31552 E 21-175-142-000-000 8737 E 32-200-142-000-000 58734 10 873 26 10 873 26 71382 04/01/2015 010218 CHEVRON & TEXACO CARD S 43766358 FEB VEH FUEL 03/06/2015 E 10-175-272-000-000 611 10 E 10-185-272-000-000 2651 63761 63761 71383 04/01/2015 011031 CINTAS CORPORATION #150 150450209 C CARE RESTROOM SUPPLIES 03/25/2015 E 09-440-228-000-000 15000 15000 15000 71384 04/01/2015 001840 CITY OF COLTON 03302015 SEWER BURRTEC SEWER COLLECTIONS 03/30/2015 R 21-400-20 312 986 74 312,986 74 312 986 74 71385 04/01/2015 011341 CITY OF LOMA LINDA 2316 APR INFORMATION SYSTEMS SUPPORT 03/10/2015 E 10-380-250-000-000 2,40000 2 400 00 2 400 00 71386 04/01/2015 011373 CUTTING EDGE VIDEO 22515 EVERY 15 MINS VIDEO PRODUCTION 02/25/2015 E 10-705-255-000-000 5,54690 5 546 90 5 546 90 N N Attachment B - Check Register 04302015 pdf (1652 Approval of Check Register No 04302015) F I CITY OF GRAND TERRACE Check History Listing April 1 2015 - Apnl 30 2015 Check # Date Vendor Invoice/Account Dist Invoice Description Inv Date Amount Paid Check Total 71393 04/01/2015 003171 HINDERLITER DE LLAMAS & A 0023624-IN 3RD QTR SALES TAX AUDITING AND CON 03/16/2015 E 10-140-250-000-000 1,13409 1 13409 1 13409 71394 04/01/2015 004352 LEAGUE OF CALIFORNIA CITIE 147288 2015 MEMBERSHIP DUES 01/31/2015 E 10-190-265-000-000 5,63917 5 639 17 5 639 17 71395 04/01/2015 011327 LEAGUE OF CALIFORNIA CITIE 03302015 SR IE DIVISION DINNER MTG RENTALS 03/30/2015 E 10-110-270-000-000 4000 4000 4000 71396 04/01/2015 005586 PETTY CASH 03162015 CCPC RPLENISH PETTY CASH 03/16/2015 E 09-440-220-000-000 11143 E 09-440-221-000-000 7140 E 09-440-223-000-000 10334 E 09-440-228-000-000 20399 49016 49016 71397 04/01/2015 006310 ROADRUNNER SELF STORAG 18500 APR SELF STORAGE 03/17/2015 E 10-140-241-000-000 12400 12400 12400 71398 04/01/2015 006341 ROSENOW SPEVACEK GROUI1000028 JAN PROPERTY TAX CONSULTING 02/06/2015 E 32-200-250-000-000 1 260 00 1 260 00 .D pt A lD rt N .P Attachment B - Check Register 04302015 pdf (1652 Approval of Check Register No 04302015) W Cr CITY OF GRAND TERRACE Check History Listing April 1 2015 - Apnl 30 2015 Check # Date Vendor Invoice/Account Dist Invoice Description Inv Date Amount Paid Check Total 503240646 C CARE LUNCHES & SNACKS 03/24/2015 E 09-440-228-000-000 33829 33829 791 61 71403 04/01/2015 011110 TIME WARNER CABLE 844840 7046 MAR/APR SR CNTR CABLE & INTERNET 03/1712015 E 10-805-238-000-000 6421 6421 844840 3825 MAR/APR SR CNTR CABLE & INTERNET 03114/2015 E 10-805-238-000 000 6366 6366 12787 71404 04/01/2015 011369 TW TELECOM 06875920 APR PHONES & INTERNET SRVS 03/10/2015 E 10-190-235-000-000 1,32293 1 32293 1 322 93 71405 04/01/2015 011256 WILLDAN FINANCIAL SERVICE010-27023 MAR FINANCE DEP SRVS 03/31/2015 E 10-140-250-000-000 27 495 00 27 495 00 010-26817 FEB FINANCE DEP SRVS 03/21/2005 E 10-140-250-000-000 23 127 50 23 127 50 50 622 50 71406 04/06/2015 011175 SYLVIA ROBLES JAN 01182013 SV SOCIAL SECURITY REIMBURSEMENT 04/06/2015 E 10-110-138-000-000 4435 4435 4435 71407 04/07/2015 010424 FAMILY SRVC ASSN OF RIVER5270-1 SENIOR NUTRITION PROJECT 07/01/2014 m E 22-425-305-000-000 4,32800 0 4 328 00 rt 4 328 00 tC W N rr C1 Attachment B - Check Register 04302015 pdf (1652 Approval of Check Register No 04302015) CITY OF GRAND TERRACE Check History Listing April 1 2015 - April 30 2015 Check # Date Vendor Invoice/Account Dist Invoice Description Inv Date Amount Paid Check Total E 10-185-142-000-000 1165 E 10-370-142-000-000 1228 E 10-450-142-000-000 417 E 16-175-142-000-000 1044 E 21-175-142-000-000 253 E 32-200-142-000-000 567 86773 86773 71413 04/08/2015 010019 5 POINT AUTO SERVICE 21598 FORD F-250 OIL CHANGE/FILTER REPAIR 03/26/2015 E 10-175-272-000-000 5291 5291 5291 71414 04/08/2015 011304 ACCENT GRAPHICS & DESIGN 15-0455 WINDOW ENVELOPES 03/25/2015 E 10-172-210-000-000 9018 E 10-370-210-000-000 9018 18036 18036 71415 04/08/2015 011143 ALBERT A WEBB ASSOCIATE:150723 FEB PROF SRVS-STARBUCKS/MCDONALI 02/21/2015 B 23-500-19-00 371 00 371 00 37100 71416 04/08/2015 010444 AN WIL BAG COMPANY 43793 AMO COLD PATCH FOR CITY STREETS 02/23/2015 E 16-900-257-000-000 66312 66312 66312 71417 04/08/2015 011198 ASCAP 500713485 ANNUAL MUSIC LICENSE FEES 03/24/2015 E 09-440-228-000-000 10000 E 10-195-245-000-000 13500 E 10-450-245-000-000 10000 33500 A � 33500 m to W N Cr 00 Attachment B - Check Register 04302015 pdf (1652 Approval of Check Register No 04302015) CITY OF GRAND TERRACE Check History Listing April 1 2015 - April 30 2015 Check # Date Vendor Invoice/Account Dist Invoice Description Inv Date Amount Paid Check Total 71423 04/08/2015 002740 FRUIT GROWERS SUPPLY 91646195 E 10-195-245-000-000 (16 81) (16 81) 91650381 LANDSCAPE MAINT SUPPLIES 03/31/2015 E 10-195-245-000-000 8424 8424 91643219 LANDSCAPE MAINT SUPPLIES 03/10/2015 E 10-450-245-000-000 6299 6299 91645797 LANDSCAPE MAINT SUPPLIES 03/17/2015 E 10-450-245-000-000 4477 4477 91646198 LANDSCAPE MAINT SUPPLIES 03/18/2015 E 10-450-245-000-000 3482 3482 91650246 LANDSCAPE MAINT SUPPLIES 03/30/2015 E 10-195-245-000-000 2161 2161 91650565 LANDSCAPE MAINT SUPPLIES 03/31/2015 E 10-808-245-000 000 319 319 23481 71424 04/08/2015 010181 GOPHER PATROL 71425 04/08/2015 011378 NANCY GREELEY 124059 E 10-450-245-000-000 ACCT 2388 R 10-400-08 MAR GOPHER SRVS 03/17/2015 30000 30000 30000 RENTAL INSPECT FEE OVRPMNT REFUNI 04/01/2015 Attachment B - Check Register 04302015 pdf (1652 Approval of Check Register No 04302015) 4750 4750 4750 W rr CITY OF GRAND TERRACE Check History Listing Apnl 1 2015 - Apnl 30 2015 Check # Date Vendor Invoice/Account Dist Invoice Description Inv Date Amount Paid Check Total 71431 04/08/2015 005400 OFFICE DEPOT 758011166001 OFFICE SUPPLIES 03/02/2015 E 10-120-210-000-000 12959 12959 759825797001 OFFICE SUPPLIES 03/11/2015 E 10-172-210-000-000 3942 E 10-370-210-000-000 2709 6651 759870075001 OFFICE SUPPLIES 03/11/2015 E 10-120-210-000-000 6518 6518 759867796001 OFFICE SUPPLIES 03/11/2015 E 10-120-210-000-000 5526 5526 758510899001 OFFICE SUPPLIES 03/03/2015 E 10-120-210 000-000 5415 5415 759825149001 OFFICE SUPPLIES 03/11/2015 E 10-370-210-000-000 4082 4082 411 51 71432 04/08/2015 005688 PROTECTION ONE 3020955 4TH QTR E 10-195-247-000-000 71433 04/08/2015 011199 PRUDENTIAL MUNICIPAL POO MAR 2015 PRU E 09-440-142-000-000 B 10-022-66-00 E 10-120-142-000-000 E 10-140-142-000-000 E 10-172-142-000-000 E 10-175-142-000-000 E 10-185-142-000-000 4TH QTR ALARM MONITORING SRVS 03/16/2015 MAR EAP LIFE AD&D DEP LIFE STD & LTI 04/09/2015 Attachment B -Check Register 04302015 pdf (1652 Approval of Check Register No 04302015) 12792 12792 14930 63911 578 595 879 1206 1165 12792 w a CITY OF GRAND TERRACE Check History Listing April 1 2015 - April 30 2015 Check # Date Vendor Invoice/Account Dist Invoice Description Inv Date Amount Paid Check Total 71439 04/08/2015 011372 SNAP-N-IT PHOTOGRPHY 049710 COUNCIL MEMBER PHOTOS 03/31/2015 E 10-110-210-000-000 12000 12000 12000 71440 04/08/2015 011360 RYAN STEPHENS CK 01201473 CHECK REIMB 03/23/2015 B 10-022-30-00 4618 4618 4618 71441 04/08/2015 010447 STUDIO 33 PRODUCTIONS 427 EVERY 15 MINUTES PROG PROJ SCREEN 03/20/2015 E 10-705-255-000-000 20000 20000 20000 71442 04/08/2015 011253 COUNTY OF RIVERSIDE TLMATL00000011348 FEB TRAFFIC SIGNAL MAINT 03/12/2015 E 16-510-255-000-000 7977 7977 7977 71443 04/08/2015 011283 TODD PETERS ELECTRIC 0310015-01 ROLLINS PARK LIGHTING REPAIRS 03/10/2015 E 10-450-245 000-000 67700 67700 67700 71444 04/08/2015 007843 WEST COAST ARBORISTS INC 103481 DEAD TREE REMOVAL-22845 FINCH 01/31/2015 E 10-195-245-020-000 89600 89600 89600 w �P Attachment B - Check Register 04302015 pdf (1652 Approval of Check Register No 04302015) CITY OF GRAND TERRACE Check History Listing April 1 2015 - April 30 2015 Check # Date Vendor Invoice/Account Dist Invoice Description Inv Date Amount Paid Check Total 71451 04/16/2015 011296 CALPERS 457 PLAN PR END 03/27/15 457 PR END 03/27/15 CONTRIBUTIONS/LOANS 04/15/2015 B 10-022-63-00 1 15872 B 10-022-64-00 902 1 16774 1 16774 71452 04/15/2015 011304 ACCENT GRAPHICS & DESIGN 15-0436 E 09-440-210-000-000 E 10-110-210-000-000 E 10-120-210-000-000 E 10-140-210-000-000 E 10-172-210-000-000 E 10-175-210-000-000 E 10-185-210-000-000 E 10-370-210-000-000 15-0435 E 10-110-210-000-000 E 10-120-210-000-000 E 10-125-210-000-000 E 10-140-210-000-000 71453 04/15/2015 011194 AMERICAN FIDELITY ASSURAI B285334 B 23-250-20-00 71454 04/15/2015 011195 AMERICAN FIDELITY ASSURAI 1122327A B 23-250-10-00 NEW BUSINESS CARDS 03/02/2015 12960 16200 3240 3240 3240 5400 3240 12960 60480 NEW BUSINESS CARDS 02/23/2015 16200 6480 3240 F , 12960 38880 APR EMP PAID ACC/SUPP LIFE/SUPP STC 04/15/2015 MAR EMP PAID FLEX SPEND/DEP CARE 04/14/2015 Attachment B - Check Register 04302015 pdf (1652 Approval of Check Register No 04302015) 99360 60760 60760 60760 56884 56884 56884 W� Cr CITY OF GRAND TERRACE Check History Listing April 1 2015 - April 30 2015 Check # Date Vendor Invoice/Account Dist Invoice Description Inv Date Amount Paid Check Total 71461 04/15/2015 011061 EZ SUNNYDAY LANDSCAPE 7724 MAR PARKS & PARKWAYS MAINT 03/24/2015 E 10-195-255 000-000 20000 E 10-450-255-000-000 3 900 00 E 26-600-255-000-000 16000 E 26-601-255-000-000 8000 4 340 00 4 340 00 71462 04/15/2015 002710 FOX OCCUPATIONAL MEDICA 68679-58725B MAR EMPLOYEE PHYSICALS 04/01/2015 E 09-440-228-000-000 6300 6300 68679-58725A MAR EMPLOYEE PHYSICALS 04/01/2015 E 10-190-224-000-000 5500 5500 11800 71463 04/15/2015 011380 TROY GROTENHUIS O4092015 TG C CARE PARENT REFUND 04/09/2015 R 09-440-28 17200 17200 17200 71464 04/15/2015 003210 HOME DEPOT CREDIT SERVIC6035322500233683 03 MAINTENANCE SUPPLIES 03/27/2015 E 09-440-245-000-000 20033 E 10-195-245-000-000 22855 42888 42888 71465 04/15/2015 011364 WILLIAM HUSSEY MAR 2015 WH MAR HEALTH INS REIMB 04/15/2015 E 10-110-142-000-000 15000 15000 15000 71466 04/15/2015 011206 MIDAMERICA ADMIN & RETIRE PR END 04/10/15 ARS PR END 4/10 CONTRIBUTIONS 04/16/2015 01 B 10-022-68-00 38045 n 38045 c�D 38045 rQ w w rr co Attachment B - Check Register 04302015 pdf (1652 Approval of Check Register No 04302016) CITY OF GRAND TERRACE Check History Listing April 1 2015 - Apnl 30 2015 Check # Date Vendor Invoice/Account Dist Invoice Description Inv Date Amount Paid Check Total 503310725 C CARE LUNCHES & SNACKS 03/31/2015 E 09-440-220-000-000 8588 8588 1 295 74 71472 04/15/2015 007987 XEROX CORPORATION 078949088 MAR WC7556P XEROX 04/01/2015 E 10-190-212-000-000 19543 E 10-190-700-000-000 28753 48296 48296 71473 04/23/2015 011310 LANCE SOLL & LUNGHARD LL 04212015 LSL 2015 GOUT ACCT & AUDIT UPDATE 04/21/2015 E 10-140-268-000-000 18000 18000 18000 71474 04/22/2015 011304 ACCENT GRAPHICS & DESIGN 15-0477 BUSSINESS CARDS FREEMAN 04/1412015 E 10-370-210-000-000 3240 3240 3240 71475 04/22/2015 010444 AN WIL BAG COMPANY 44194 AMO COLD PATCH FOR CITY STREETS 04/09/2015 E 16-900-257-000-000 55566 55566 55566 71476 04/22/2015 001206 ARROWHEAD CREDIT UNION MAR/APR 2015 VISA E 10-185-218-000-000 (86 38) (86 38) MAR/APR 2015 VISA MAR/APR VISA CHARGES 04/10/2015 E 09-440-220-000-000 CLASSROOM & FOOD SUPPLIES 6351 E 09-440-221-000-000 CLASSROOM & FOOD SUPPLIES 1062 E 09-440-228-000-000 CLASSROOM & FOOD SUPPLIES 1426 Gt E 09-441-220-000-000 CLASSROOM & FOOD SUPPLIES 12580 0 E 10-140-265-000-000 REMOTE ACCESS SUBSCRIPTION FEE 9900 E 10-175-210-000-000 MAINTENANCE WORK BOOTS 32593 'w m A Cr 0 Attachment B - Check Register 04302015 pdf (1652 Approval of Check Register No 04302015) r CITY OF GRAND TERRACE Check History Listing Apnl 1 2015 - Apnl 30 2015 Check # Date Vendor Invoice/Account Dist Invoice Description Inv Date Amount Paid Check Total 71482 04/22/2015 011029 COBRA SIMPLE CG2015-04 APR COBRA ADMIN SRVS 04/03/2015 E 10-190-220-000-000 5000 5000 CG2015-03 MAR COBRA ADMIN SRVS 03/01/2015 E 10-190-220-000-000 5000 5000 10000 71483 04/22/2015 001950 DATA QUICK B1-2394373 MAR PROPERTY DATA SUBSCRIPTION SF 04/01/2015 E 10-172-250-000-000 4350 E 10-370-250-000-000 8700 13050 13050 71484 04/22/2015 001942 DATA TICKET INC 60310 FEB PARKING CITATION PROCESSING 03/26/2015 E 10-140-255-000-000 98952 98952 98952 71485 04/22/2015 002301 FEDEX 2-996-84827 APR DOCUMENT DELIVERY SRVS 04/10/2015 E 10-140-210-000-000 4216 4216 4216 71486 04/22/2015 002740 FRUIT GROWERS SUPPLY 91654743 LANDSCAPE MAINT SUPPLIES 04/13/2015 E 10-195-245-000-000 319 319 319 71487 04/22/2015 011012 G & G ENVIRONMENTAL COMI GTERR-0315 MAR SEWER MGMT PLAN AUDIT SRVS 04/02/2015 E 21-175-250-000-000 1 271 30 y 1 271 30 A 1 271 30 � tG W is Cr N Attachment B - Check Register 04302015 pdf (1652 Approval of Check Register No 04302015) CITY OF GRAND TERRACE Check History Listing April 1 2015 - April 30 2015 Check # Date Vendor Invoice/Account Dist Invoice Description Inv Date Amount Paid Check Total 36918 MAR BUSINESS LICENSE SERVICES 03/31/2015 E 10-140-250-000-000 1 776 00 1 776 00 451200 71494 04/22/2015 005400 OFFICE DEPOT 762369702001 E 10-140-210 000-000 60086392001 E 10-190-212-000-000 761267123001 E 10-190-210-000-000 760086125001 E 10-140-210-000-000 E 10-190-220 000-000 761262478001 E 10-140-210-000-000 763816173001 E 10-140-210-000-000 761287554001 E 10-140-210-000-000 761262393001 E 10-140-210 000-000 758264856001 E 10-140-210 000-000 COPY PAPER OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES 03/12/2015 03/19/2015 03/12/2015 03/2112015 04/02/2015 03/19/2015 03/19/2015 03/05/2015 Attachment B - Check Register 04302015 pdf (1652 Approval of Check Register No 04302015) (21 76) (21 76) 43081 43081 11574 11574 5619 2346 7965 6477 6477 5895 5895 3762 3762 3724 w Cr CITY OF GRAND TERRACE Check History Listing April 1 2015 - Apnl 30 2015 Check # Date Vendor Invoice/Account Dist Invoice Descnption Inv Date Amount Paid Check Total E 32-600-216-000-000 1214 E 32-600-301-000-000 1214 E 32-600-307-000-000 2428 E 32-600-326-000-000 2428 E 48-600-330-010-000 8212 E 52-700-710-000-000 1214 E 52-700-767-000-000 1214 5 686 90 5 686 90 71499 04/22/2015 006310 ROADRUNNER SELF STORAG 18611 MAY STORAGE RENTAL 04/17/2015 E 10-140-241-000-000 12400 12400 12400 71500 04/22/2015 006531 SB COUNTY SHERIFF 14161 1ST QTR-215 FWY CLOSURE OVERTIME 11/13/2014 E 10-410-250-000-000 14 725 44 14 725 44 14 725 44 71501 04/22/2015 011362 SCHOOL ANNUAL PUBLISHINC26878519 C CARE ANNUAL YEAR BOOKS 04/11/2015 B 23-200-14-00 20510 20510 20510 71502 04/22/2015 010664 SHELL FLEET MANAGEMENT 8000209687504 MAR VEH FUEL 04/05/2015 E 10-175-272-000-000 3057 3057 3057 71503 04/22/2015 006720 SO CA EDISON COMPANY MAR 2015 EDISON MAR ENERGY USAGE 03/28/2015 E 09-440-238-000-000 85661 E 10-172-238-000-000 4034 E 10-175-238-000 000 4035 E 10-190-238-000-000 3 017 40 E 10-450-238 000-000 1 575 89 w rr Attachment B - Check Register 04302015 pdf (1652 Approval of Check Register No 04302015) CITY OF GRAND TERRACE Check History Listing Apnl 1 2015 - April 30 2015 Check # Date Vendor Invoice/Account Dist Invoice Description Inv Date Amount Paid Check Total 71508 04/22/2015 011369 TW TELECOM 06941934 APR PHONES & INTERNET SRVS 04/10/2015 E 10-190-235-000-000 1 312 81 1 312 81 1 312 81 71509 04/22/2015 001038 VERIZON WIRELESS 9743124484 MAR/APR CDD/C CARE CELL PHONES 04/01/2015 E 09-440-235-000-000 4000 E 10-175-240-000-000 23580 27580 27580 71510 04/22/2015 007854 WESTERN EXTERMINATORS (3062998 MAR PEST CONTROL SRVS 03/31/2015 E 10-195-245-000-000 10250 E 10-805-245-000-000 4000 14250 14250 71511 04/22/2015 007920 WILLDAN 002-15425 APR PLAN CHECK & INSPECTION SRVS 04/10/2015 E 10-172-250 000-000 3 475 00 3 475 00 3 475 00 71512 04/22/2015 010993 WINZER CORPORATION 5302303 GRAFFITI REMOVER 03/19/2015 E 10-195-245 000-000 22530 E 22-425-310-000-000 11265 33795 33795 71513 04/29/2015 011361 AVERY & ASSOCIATES 1260 APR CITY MANAGER RECRUITMENT SRV' 04/15/2015 E 10-120-250-000-000 5 500 00 5 500 00 1261 APR CITY MANAGER RECRUITMENT SRV 04/15/2015 E 10-120-250-000-000 1 054 92 y 1 05492 6 554 92 (0 to ,A Cr oo Attachment B - Check Register 04302015 pdf (1652 Approval of Check Register No 04302015) CITY OF GRAND TERRACE Check History Listing April 1 2015 - April 30 2015 Check # Date Vendor Invoice/Account Dist Invoice Description Inv Date Amount Paid Check Total 71520 04/29/2015 011356 DIVISION OFTHE STATE ARCFSB1186 3RD QTR 2015 SB1186 3RD QTR COLLECTION 04/29/2015 B 23-200-86-00 11520 11520 11520 71521 04/29/2015 011061 EZ SUNNYDAY LANDSCAPE 7779 APR C CARE LAWN SRVS 04/21/2015 E 09-440-245-000-000 10000 10000 10000 71522 04/29/2015 011306 FLINT STRATEGIES 20-2565 MAY PUBLIC INFORMATION OFFICER SR% 04129/2015 E 10-190-250-000-000 2 000 00 2 000 00 2 000 00 71523 04/29/2015 002740 FRUIT GROWERS SUPPLY 91653337 LANDSCAPE PARK SUPPLIES 04/08/2015 E 10-195-245-000-000 2315 2315 2315 71524 04/29/2015 010611 DARCY MCNABOE MAY 2015 DM MAY HEALTH INSURANCE REIMB 04/27/2015 E 10-110-142-000-000 37800 37800 37800 71525 04/29/2015 011092 METLIFE GROUP BENEFITS APR 2015 METLIFE APR EMPLOYEE/DEP DENTAL INS 04/01/2015 B 10-022-61-00 51548 51548 51548 W rr Attachment B - Check Register 04302016 pdf (1652 Approval of Check Register No 04302015) CITY OF GRAND TERRACE Check History Listing April 1 2015 - Apnl 30 2015 Check # Date Vendor Invoice/Account Dist Invoice Description Inv Date Amount Paid Check Total 766829380001 OFFICE SUPPLIES 04/22/2015 E 10-140-210-000-000 1079 1079 763918378002 OFFICE SUPPLIES 04/07/2015 E 10-140-210-000-000 953 953 1 96464 71527 04/29/2015 005702 PUBLIC EMPLOYEES RETIREh PR END 3/27/15 PRS PR END 03/13/15 CONTRIBUTIONS 04/29/2015 B 10-022-62-00 10 478 93 10 478 93 10 478 93 71528 04/29/2015 006451 SB COUNTY ASSESSOR 106517 UPDATED ASSESSOR PARCEL APS 03/03/2015 E 10-172-220-000-000 400 4 00 400 71529 04/29/2015 006510 SB COUNTY INFORMATION 17844 MAR PAGER ACCESS 03/31/2015 E 10-175-240-000-000 911 911 911 71530 04/29/2015 006531 SB COUNTY SHERIFF 14564 MAY LAW ENFORCEMENT SRVS 04/24/2015 E 10-410-255 000-000 5 613 00 E 10-410-256 000-000 120 009 00 E 14-411-256-000-000 8,33300 133 955 00 133 955 00 71531 04/29/2015 010180 SECRETARY OF STATE 05042015 PJN NOTARY EXAM FEE- P JACQUEZ-NARES 05/04/2015 E 10-125-210 000-000 4000 p� 4000 0 � 4000 N tQ W csr o' N Attachment B - Check Register 04302015 pdf (1652 Approval of Check Register No 04302015) / o AGENDA REPORT MEETING DATE May 26, 2015 Council & Successor Agency Item TITLE Adopt an Ordinance of the City Council of the City of Grand Terrace Amending Title 9 of the Grand Terrace Municipal Code by Adding Chapter 9 27 Regarding Psychoactive Bath Salts, Psychoactive Herbal Incense and Other Synthetic Drugs, Prohibiting the Distribution and Sale of Certain Intoxicating Chemicals Known as Synthetic Drugs PRESENTED BY Carol Jacobs, Interim City Manager RECOMMENDATION Read by title only, waive further reading and adopt an ordinance to amend Title 9 of the Grand Terrace Municipal Code by adding Chapter 9 26 prohibiting the possession of bath salts and other synthetic drugs in the City, by any person and for any purpose, and the authorization of penalties related to the same 2030 VISION STATEMENT This staff report supports Goal #2, Maintain Public Safety BACKGROUND At the request of the City Council, the City Attorney has proposed an ordinance to regulate synthetic drugs The proposed ordinance will allow the City to prohibit these drugs within the City The ordinance was introduced for first reading by the City Council at its meeting of May 12, 2015 DISCUSSION Recreational use of psychoactive bath salts, psychoactive herbal incense and similar products commonly known as "synthetic drugs" has been documented to cause hallucinations, agitation, psychosis, aggression, suicidal and homicidal ideations, cannibalism and death While state and federal laws and regulations prohibit some synthetic drugs, the makers of these drugs continually alter the composition of the compounds in their products so as to escape the purview of these laws and regulations The development of regulations in neighboring communities has produced enforcement paradigms that more robustly address the problems associated with this rapidly evolving illicit market Such regulations simultaneously provide more specificity and increased flexibility in terms of what is prohibited and how enforcement of the City's policy goals will be accomplished through administrative citations, criminal actions, and civil nuisance abatement actions The purpose and intent of this new chapter is to provide the city with additional reasonable measures to address the dangers to the community posed by synthetic drugs that are not regulated by state or federal law, and to define Packet Pg 44 ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRANCE AMENDING TITLE 9 OF THE GRAND TERRACE MUNICIPAL CODE BY ADDING CHAPTER 926 REGARDING PSYCHOACTIVE BATH SALTS, PSYCHOACTIVE HERBAL INCENSE AND OTHER SYNTHETIC DRUGS, PROHIBITING THE DISTRIBUTION AND SALE OF CERTAIN INTOXICATING CHEMICALS KNOWN AS SYNTHETIC DRUGS WHEREAS, Article XI Section 7 of the California Constitution provides that a city may make and enforce within its limits all police, sanitary and other ordinances and regulations not in conflict with general laws, and WHEREAS, information has come to the attention of City staff regarding effective prohibition, regulation, and enforcement of ordinances regarding synthetic drugs, generally, and as implemented by other cities in the region, and WHEREAS, the City Council finds that the public health, safety, and welfare of the City and its residents will be improved by addition of an additional chapter to the City's Municipal Code with respect to synthetic drugs by providing clear definitions of the drugs sought to be prohibited, as well as standards by which conduct can be measured in order to make a determination of prohibited conduct, among other provisions, and t l WHEREAS, ALL legal prerequisites prior to the adoption of this ordinance have occurred o NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS Pt SECTION 1 The City Council finds that all the facts, findings, and conclusions set forth above in this Ordinance are true and correct SECTION 2 The City Council further finds as follows (a) Synthetic Drugs are extremely dangerous and are gaining popularity at an alarming rate among high school and college -aged individuals, as well as among parolees and probationers These drugs are widely available, despite the State of California's attempt to ban such drugs under Health & Safety Code sections 11357 5 (banning synthetic cannabinoid compounds), 11375 5 (banning synthetic stimulant compounds and derivatives) and 11401 (banning "analogs" of controlled substances) (collectively "State Synthetic Drug Laws") and the Federal Government's attempt to ban such drugs under the Controlled Substances Act (the "CSA') (21 USC §§ 81 et seq ) The City Council further finds that virtually every community in California has recognized the danger of Synthetic Drugs which have been documented to cause hallucinations, agitation, psychosis, aggression, suicidal and homicidal ideations, cannibalism and death (b) While State Synthetic Drugs Laws and the CSA prohibit certain compounds that are used to create synthetic drugs, standing alone they are not comprehensive enough to eliminate the distribution and sale of all Synthetic Drugs in the City Specifically, the Council finds thatthe makers of Synthetic Drugs continually alter the composition of the compounds in their products so as to not come under the purview of State Synthetic Drug Laws, the CSA and other laws and regulations attempting to prohibit the sale of Synthetic Drugs In fact, products which plainly are being marketed Packet Pg 56 Ordinance No Page 3 the product is being provided, distributed or sold as a recreational drug This ordinance shall not apply to any activity already regulated by Health and Safety Code Sections 11357 5, 11375 5, 11401, the CSA or pre-empted by any State or Federal law or regulation SECTION 3 The City council hereby amends Title 9 (Public Pease, Morals and Welfare) of the Grand Terrace Municipal Code with the addition of the following Chapter 9 26 (Synthetic Drugs — Sale and Use Prohibited) as follows SYNTHETIC DRUGS — SALE AND USE PROHIBITED 9 26 010 — Purpose and intent 9 26 020 — Definitions 9 26 030 — Provision, display for sale, sale or distribution or synthetic drugs prohibited 9 26 040 — Provision, display for sale, sale or distribution of substances claimed or represented to be synthetic drugs prohibited 9 26 050 — Possession of synthetic drugs prohibited 9 26 060 — Public Nuisance 9 26 070 — Summary Abatement 9 26 080 — Revocation of business license 9 26 090 — Penalties 9 26 100 — Seizure of evidence 9 26 110 — Exclusions 9 26 010 — Purpose and Intent + � o Recreational use of psychoactive bath salts, psychoactive herbal incense and similar products commonly known as "synthetic drugs" has been documented to cause hallucinations, N agitation, psychosis, aggression, suicidal and homicidal ideations, cannibalism and death While state and federal laws and regulations prohibit some synthetic drugs, the makers of these drugs N continually alter the composition of the compounds in their products so as to escape the purview of c these laws and regulations The purpose and intent of this chapter is to provide the city with H reasonable measures to address the dangers to the community posed by synthetic drugs that are not regulated by state or federal law 9 26 020 — Definitions The following words, terms and phrases, when used in this chapter, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning Business shall have the same meaning as the term is defined in section 5 04 020 of this Municipal Code Consume, consuming or consumption shall mean to ingest, inhale, inject, smoke or snort (insufflate) Distribute, distributing, or distribution shall mean to furnish, give away, exchange, transfer, deliver or supply, whether for monetary gain or not a r c Person shall include any natural person, business, firm, company, corporation, public corporation, club, trust, partnership, association or similar organization Packet Pg 58 Ordinance No Page 5 Psychoactive herbal incense shall mean any organic product consisting of plant material that contains a synthetic stimulant compound that, when consumed, elicits psychoactive or psychotropic euphoric effects The term "psychoactive herbal incense" includes without limitation (1) Products that elicit psychoactive or psychotropic euphoric effects and contain any of the following chemical compounds (A) Cannabicyclohexanol (2-[(1 R,3S)-3-hydroxycyclohexyl]-5-(2- methylnonan-2-yl)phenol), JWH-018 (naphthalene-1 yl-(1-pentylmdol- 3-yl)methanone), JWH-073 (napththalen-1-yl-(1-butylindol-3- yl)methanone), JWH-200 ((1-(2-morpholm-4- ylethyl)indol-2-yl)- naphthalen-1-ylmethanone), HU-210 ((6aR,lOaR)-9- (Hydroxymethyl)-6,6-dimethyl-3-(2-methyloctan-2-yl)-6a,7,10,1 Oa- tetrahydrobenzo [c]chromen-1-ol), CP 47, 497 (2-[(lR,3S)-3- hydroxycyclohexyl]-5-(2-methyloctan-2-yl)phenol) CP 47,497 (2- [1 R,3S)-3- hydroxycyclohexyl]-5-(2-methyloctan-2-yl)phenol) or AM- 2201 (1-[(5-fluoropentyl)-1H-indol-3-yl]-(napthalen-1-yl)methanone), (B) Any derivative of the above listed intoxicating chemical compounds, (C) Any synthetic substance and its isomers with a chemical structure similar to the above listed intoxicating chemical compounds, (D) Any chemical alteration of the above listed intoxicating chemical compounds, or (E) Any other substantially similar chemical structure or compound, and (2) Products that elicit psychoactive or psychotropic euphoric effects and are marketed under any of the following names K2, K3, Spice, Genie, Smoke, o Potpourri, Buzz, Spice 99, Voodoo, Pulse, Hush, Mystery, Earthquake, Black Mamba, Stinger, Ocean Blue, Stinger, Serenity, Fake Weed and Black Mamba > The term "psychoactive herbal incense" shall not include any product, substance, material, compound, mixture, or preparation that is specifically excepted by the UCSA (Health and Safety Code §§ 11000 et seq ), listed in one of the UCSA's schedules of controlled substances (Health and Safety Code §§ 11053-11058) regulated by one of the USCA's Synthetic Drug Laws (Health and Safety Code §§ 11357 5, 11375 5 and 11401), regulated by the CSA (21 USC §§ 81 et seq ) or approved by the FDA Psychoactive or psychotropic stimulant effects shall mean affecting the central nervous system or brain function to change perception, mood, consciousness, cognition or behavior in ways that are similar to the effects of cocaine, methylphenidate or amphetamines Psychoactive or psychotropic euphoric effects shall mean affecting the central nervous system or brain function to change perception, mood, consciousness, cognition or behavior in ways that are similar to the effects of cannabis Sell, selling or sale shall mean to furnish, exchange, transfer, deliver or supply for 6 monetary gain d Synthetic drug shall include psychoactive bath salts and psychoactive herbal incense, as those terms are defined hereinabove- 7 � Q Packet'Pg 60 Ordinance No Page 7 D It is a public nuisance for any person to allow the provision, display for sale, distribution or sale of any substance claimed or represented to be a synthetic drug on property owned, controlled or managed by such person within the City of Grand Terrace E To determine if a person is claiming or representing that a substance or product is a synthetic drug, the enforcing officer may consider any of the evidentiary factors set forth in 9 27 040 of this chapter 9 26 070 — Summary abatement Because the use of synthetic drugs has been documented to cause hallucinations, agitation, psychosis, aggression, suicidal and homicidal ideations, cannibalism and death, any violation of this chapter presents a grave and imminent danger not only to the person consuming the synthetic drug, but also to the public at large If the code compliance officer, based on the facts then known, determines that a violation of this chapter presents an imminent danger or hazard or is imminently injurious to the public health or safety, then that violation is punishable by the summary abatement procedures set forth in this Code, consistent with state law 9 26 080 — Revocation of business license No person holding a city business license and owning or operating a business in the city may use that business to provide, distribute or sell any synthetic drug or any substance claimed or represented to be a synthetic drug A violation of this section by the holder of a city business license, shall constitute grounds for modification, suspension, revocation, or any combination thereof, of said license 9 26 090 — Penalties v Established by resolution of the City of Grand Terrace City Council A Misdemeanor violation Failure to comply with any of the requirements of this c chapter is a misdemeanor punishable by imprisonment in the city or county tail for a period N not exceeding six months or by fine not exceeding $1,000 00, or by both, provided that ,- where the city attorney determines that such action would be in the interest of justice, he/she may specify in the accusatory pleading that the offense shall be an infraction B Infraction violation Where the city attorney determines that, in the interest of V justice, a violation of this chapter is an infraction, such infraction is punishable by a fine not o exceeding $100 00 for a first violation, a fine not exceeding $200 00 for a second violation of the same provision within one year, and a fine not exceeding $500 00 for each additional infraction violation of the same provision within one year An infraction is not punishable by imprisonment A person charged with an infraction shall not be entitled to a trial by jury and y shall not be entitled to have the public defender or other counsel appointed at public expense to represent him/her, unless he/she is arrested and not released on his/her written promise to appear, his/her own recognizance or a deposit of bail However, any person who F has previously been convicted two or more times during any 12-month period for any a violation of this chapter for a crime made punishable as an infraction shall be charged with a misdemeanor upon the third violation c� c C The fine amounts set forth above may be modified, from time to time, by city £ council resolution In no event shall such fine amounts exceed the amounts authorized by } state law Q Packet'Pg 22 Ordinance No Page 9 Approved as to form Richard L Adams, II City Attorney I, Pat Jacquez-Nares, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Ordinance was introduced at a regular meeting held on the _ day of May 2015, and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the _ day of May, 2015, by the following vote AYES NOES ABSENT ABSTAIN Pat Jacquez-Nares City Clerk 2 Packet Pg 64 MEETING DATE TITLE =MIAZI09 AGENDA REPORT May 26, 2015 Council Item Review of Conceptual Land scape/H a rd scape Plans of Barton Road and 1-215 Freeway Sandra Molina, Community Development Director RECOMMENDATION Review and Approve the Revised Conceptual Landscape Plans for the Roundabout at the 1-215/Barton Road Interchange Project 2030 VISION STATEMENT This staff report supports Goal #2 "Maintain Public Safety" by investing in improvements to public infrastructure, and Goal #4 "Develop and Implement Successful Partnerships" by working with local, regional and state agencies to secure funding for projects BACKGROUND / DISCUSSION Design of I-215/Barton Road Interchange Project is in progress and a component of the Project is the proposed roundabout to be located on the west side of the Interchange, and specifically the landscape / hardscape concept On April 28, 2015, Staff presented ` 1 three hardscape concepts to the Council prepared by Caltrans in keeping with State directives to reduce irrigation and maintenance costs At the meeting Council directed that Concepts 1 and 3 be revised to incorporate the Blue Mountain stone sculpture and incorporate the railroad theme in a way that reduces maintenance costs Council Member Hussey had asked if we have experienced vandalism with the center median in front of Walgreens The answer is no, but unfortunately, a car ran over the median and destroyed the silhouette soon after the May 12th Council meeting Staff has filed the necessary paperwork to recoup the cost of replacing the stone sculpture With regard to maintenance cost, it is difficult to estimate maintenance cost, however, each of the revised concepts would have low maintenance cost Attached are two revised concepts Staff is requesting that the Council select one of the two concepts Caltrans will then finalize the design of the roundabout FISCAL IMPACT There is no fiscal impact to the General Fund associated with this item ATTACHMENTS • Revised Landscape/Hardscape Concept Pdf (PDF) Packet Pg 55 Hardscape - o =nce t View of Concept ' - Type 1 Barton Road On Ramp La Crosse Avenue Type 3 Barton Road Off Ramp R� o ute 215 Y Type 2 Barton Road Off Ramp Rock Blanket Rock Blanket Barton Road On Ramp Type Yp Barton Road Type 2 North Type 3 o X _ - M 4 Attachment Revised Landscape/Hardscape Concept Pdf (1696 Barton Road Interchange Revised Conceptual Landscape/Hardscape Plans) Barton Road Gravel Mulch-�� oncept 1 � lodified- Mountain Silhouette Rock r i Rock Blanket k Pavers ' � f�, �� r .�: �ti-�,.° `..�v;t�L-`� c+!�•�z/`r`���"�at� ~ f�rfe f r � F r -}'�X_ � n � Exposed Aggregatezi . DISTRICT 8 LANDSCAPE ARCHITECTUR CA ai m Attachment Revised Landscape/Hardscape Concept Pdf (1696 Barton Road Interchange Revised Conceptual Landscape/Hardscape Plans) a •�' 3arton Mo i ie Gravel Mulch Mountain Silhouette 1 Concrete Curb w K... Y Stone Paving rJ"tt rf.5 �J Pavers I -5111M 11 �Z, � ~° DISTRICT 8- w --- _ - LANDSCAPE ARCHITECTUR N V N Attachment Revised Landscape/Hardscape Concept Pdf (1696 Barton Road Interchange Revised Conceptual Landscape/Hardscape Plans) r AGENDA REPORT MEETING DATE May 26, 2015 TITLE Continuation of Twenty -Second Amendment to Law Enforcement Services Contract No 94-797 With County of San Bernardino PRESENTED BY Eric Bougie, RECOMMENDATION Approve Twenty-second Amendment to Law Enforcement Services Contract No 94-797 with County of San Bernardino and authorize the Mayor to execute the Agreement 2030 VISION STATEMENT This staff report supports Goal #1, "Ensuring Our Fiscal Viability," through the continuous monitoring of expenditure budgets, allocations, and operational costs This staff report also supports Goal #2, "Maintain Public Safety," by ensuring adequate staff levels for police services for our Community BACKGROUND Since incorporation, the City has contracted with the County of San Bernardino for law enforcement services provided through the San Bernardino County Sheriffs Department Each fiscal year, cities which contract for law enforcement services are required to approve a contract amendment that specifies the level of services for the year (Schedule "A" - pages 3 & 4 of Attachment "A" ), which is then approved by the County Board of Supervisors DISCUSSION The City Council of the City of Grand Terrace is anticipated to adopt its FY 2015/2016 budget on June 9, 2015 The Twenty-second Amendment to this Agreement (FY 2015/2016) updates the cost of law enforcement services that will be provided in FY 2015/2016 by the proposed 4 5% increase As stated in the original 94-797 contract, law enforcement duties to the city shall include • enforcement of state statutes, • enforcement of city ordinances, • traffic enforcement, • specialized enforcement such as arson, homicide, juvenile, and narcotics enforcement, Packet Pg 72 Finance Completed 05/05/2015 8 00 PM City Attorney Completed 05/06/2015 3 14 PM City Manager Completed 05/06/2015 3 55 PM City Council Completed 05/12/2015 6 00 PM City Council Pending 05/26/2015 6 00 PM Packet Pg 74 C ERNARDINO UNTY FAS STANDARD CONTRACT FOR COUNTY USE ONLY New FAS Vendor Code Dept Contract Number Chanqe SC I SHC A 94-797 A-22 Cancel ePro Vendor Number -Pro Contract Number County Department Dept Orgn Contractors License No Shenff/Coroner/Public Administrator SHC SHC County Department Contract Representative Telephone Total Contract Amount f Shannon Dicus, Captain (909)387-0640 $1,684,233 Contract Type evenue 171 Encumbered 171 Unencumbered 171 Other If not encumbered or revenue contract type providereason Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount , 07/01/15 06/30/16 $ $1,684,233 i Fund Dept Organization Appr Obi/Rev Source GRC/PROJ/JOB No Amount i AAA SHC SHC 9565 GRANDT $1684,233 ' Fund Dept Organization Appr ObI/Rev Source GRC/PROJ/JOB No Amount Fund Dept Organization Appr Obl/Rev Source GRC/PROJ/JOB No Amount i $ Project Name Estimated Payment Total by Fiscal Year ; Contract Law Enforcement FY Amount 1/1) FY Amount i/D 2015-16 THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter calle 3 the County, and ~ Name le co City of Grand Terrace hereinafter called CITY CO Address 22795 Barton Road N _ 2 Grand Terrace, CA 92313-5207 Telephone Federal ID No or Social Security No 5 (909) 824 - 6621 IT IS HEREBY AGREED AS FOLLOWS w c (Use space below and additional bond sheets Set forth service to be rendered amount to be paid manner of payment time for performance or compiehc determination of satisfactory performance and cause for termination, other terms and conditions, and attach plans, specifications, and addenda, if any E TWENTY-SECOND AMENDMENT Q 0 z Contract No 94-797 to provide law enforcement service to the City of Grand Terrace is hereby amended, N effective July 1, 2015, by replacing Schedule A referred to in Paragraph IV, with the Schedule A attached hereto and incorporated herein by reference E a� Except as amended, all other terms and conditions of this contract remain as stated therein ,o _ w 3 J r C d E Auditor-Controller/Treasurer Tax Collector Use Onl '� co ❑ Contract Database ❑ FAS Input Date Keyed By Q Page 1 of 4 Packet Pg 75 SCHEDULE A Law Enforcement Services Contract City of Grand Terrace 2015-16 Rollover FY 2015-16 LEVEL OF SERVICE COST 021 - Lieutenant $ 52,0841 090 - Sergeant 191,6711 056 - Detective/Corporal (20 hours per week) 100,0631 576 - Deputy Sheriff (208 hours per week) 935,5051 126 - Office Specialist 85,5101 014 - Motor Pool Services Assistant 9,674' 300 - Marked Unit 39,3692 100 - Unmarked Unit 6,4032 100 - Citizen Patrol 1,3763 Dispatch Services 83,7441 700 - HTs (Amortized over 7-years) 3,374 700 - HTs (Access & Maint Only) 4,403 700 - Taser Replacement (Amortized over 4-years) 2,296 Administrative Support 6,782 Office Automation 12,940 It Services & Supplies 11,376 v Vehicle Insurance 28,646 N Personnel Liability & Bonding 37,084 c Workers' Comp Experience Modification 2,182 y County Administrative Cost 69,751 TOTAL COST $ 1,684,233' c d E Monthly Payment Schedule d E a 1St payment due July 15, 2015 $140,361 Z 2"d through 12th payments due the 5th of each month $140,352 N c Q E d L 1 Personnel costs include salary and benefits and are subject to change by Board of Supervisors' action cO 2 Vehicle costs do not include fuel and maintenance The City is responsible for fuel, repair and w maintenance of all contract vehicles, including collision damage All fuel, repair and maintenance costs � incurred by the County will be billed to the City on a quarterly invoice 3 No replacement cost is included for grant funded or donated vehicles _ E t �a a Revised 2/20/2015 Packet Pg 77 Agr 94-797 MINUTES OF THE BOARD OF SUPERVISORS Sheriff OF SAN BERNARDINO COUNTY, CALIFORNIA Inc Cities Grand Terrace JULY 26, 1994 FROM RICHARD G. VILLIANS, SKIFF SUBJECT LAo ENFORCEKENT SERVICE CONTRACT WM TUB CITY OF GRAND TERRACE RECOMMENDATION Approve law enforcement service contract with the City of Grand Terrace. REASON FOR RECOMMENDATION: During the past year the County and Cities receiving contract law enforcement services have negotiated a variety of issues which has resulted in revised language for the law Enforcement contracts. Approval of this contract will allow for old contract language to be replaced and update costs to current fiscal year lavers and continue services for FY 94/95 REVIEV BY OTHER DEPARTMENTS: This contract has been reviewed and approved as to form by County Risk Management and Chief Deputy County Counsel Ron Reitz. FINANCIAL DATA: The annual cost of $1,719,109 has been included in the Sheriff's Proposed Budget for FY 94/95 All costs associated with this contract will be recovered through contract reveni-e. No net cost to County. cc- Sheriff w/agreement Contractor w/agreement c/o Shenff Auditor w/agreement Affirmative Action Risk Management CAO File ch Action of the Board of Supervisors AGREEMENT NO 94-797 A P P R OVEUPERVISC MOTION sEc EARLENE SP BY DATED JULY SUN j "•�" N,101gR IN® -ti Qtg�-, MT-- _ AME,_ �^ MOVE v; 2; , 3-. 4 5 r F eT;s C)LLF—R. K' QF'-WHIM 0 RD OdITO-`J 14 9507-000 ' Rev 10101 Packet Pg 79 A Enforcement of state statutes; B Enforcement of ordinances of CITY of the type customarily enforced by the Sheriff within the unincorporated territory of the County, y 0 C. Traffic enforcement, with the exception of such traffic enforcement as may be provided by the California Highway Patrol on the freeway traversing CITY; 3 0 U D Detective, juvenile, and other specialized services such as arson, homicide, w and narcotics enforcement; 3 E Attendance at meetings of the City Counsel of CITY and such other meetings of E commissions or boards of CITY as CITY may specify. c Services to be provided by COUNTY shall include Sheriff's personnel and automobiles as specified in Schedule "A" for law enforcement services Those personnel and automobiles are to be assigned at the discretion of the Sheriff based on the needs of the community The services to be provided by COUNTY hereunder shall also include all equipment (including repairs thereto or depreciation thereon), supplies, communications, administration, labor, vacation, and sick leave, any COUNTY retirement contributions, gasoline, oil, and traveling expenses and all other services, obligations or expenditures necessary or incidental to the performance of the duties to be performed by Sheriff under the terms of this agreement There shall be no reduction in COUNTY compensation under this agreement for normal downtime of vehicles. In all instances where special supplies, stationary, notices, forms, and the like are to be issued in the name of CITY and approved by the Sheriff, the same shall be supplied by CITY at its own cost and expense. Nothing in this contract is intended to alter the effect of any statute or COUNTY ordinance related to fees for housing of inmates detained for CITY ordinance violations or for criminal justice administrative fees (Government Code Section 29550, et seq , San Bernardino County Code Section 16 027A) The CITY will be separately billed for those items. IV. In consideration for COUNTY'S furnishing and performance of all the services provided for herein, CITY shall pay to COUNTY, upon contract approval, the sum as per Schedule "A," attached per year, payable in monthly installments at the beginning of each calendar month during the period of this agreement Payments shall be due by the fifth day of each month for that same month's services. Payments received after sixty (60) days of when due shall include simple interest after the 60th day against the amount owing, calculated at the COUNTY'S then current investment pool rate. Said sum is subject to adjustment for any salary increases or fringe benefits which may be granted by the Board of Supervisors to Sheriff's employees. The actual cost of overtime, court appearances, and travel expenses will be billed quarterly PAGE 2 of 6 Packet Pg 81 Any and all notices required to be given hereunder shall be given in writing by registered or certified mail, postage prepaid The addresses of the parties hereto until further notice are as follows - CITY, City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 COUNTY: San Bernardino County Sheriff's Department Bureau of Administration P 0. Box 569 San Bernardino, CA 92402-0569 VI The standards of performance, the methods of performance, the discipline of officers, the control of personnel, the advancement in compensation of personnel, the determination of proper law enforcement practices and procedures, and all other matters incidental to tfie manner of performance of services by Sheriff hereunder shall be determined by the Sheriff at his sole discretion. The responsibility of Sheriff and of COUNTY to CITY hereunder shall be to provide, as an independent contracting agency, effective law enforcement of the level herein contracted for, and the CITY shall not have the right to determine or direct the manner or means of the performance. All persons directly or indirectly employed by COUNTY in the performance of the services and functions to be provided to CITY hereunder, shall be employees of COUNTY, and no COUNTY employees shall have CITY pension, civil service, or other status or right Notwithstanding the foregoing, and in order to give official status to the performance of duties by Sheriff's personnel hereunder, every Sheriff's officer or employee engaged in performing any such service or function shall be deemed to be an officer of CITY while performing service for CITY within the scope of this agreement, and such service function shall be a municipal function An arrest made by Sheriff's personnel while engaged in the performance of this agreement shall constitute an arrest by an officer employed by CITY, and not an arrest by COUNTY officer, within the meaning of Section 1463 of the Penal Code and any similar or related statute. VIII. CITY shall have the right at any time and from time to time during the term of this agreement to request a higher level of law enforcement than that herein contracted for, and within a reasonable time after such requests, COUNTY shall provide such additional personnel and vehicles as may be required to provide such additional law enforcement PAGE 4 of 6 Packet Pg 83 Said Sheriff shall designate a station commander to work directly with and provide liaison with the City Manager and other CITY officers of the CITY. The Sheriff's commander shall make regular monthly reports to the City Manager, and such other reports as may be appropriate as determined by the Sheriff, with respect to law enforcement within the corporate limits of CITY. COUNTY uF N BERNARDIRIO rjr,/; Chair V and of Supervisors 'JUL 2 6 1994 Dated SIGNED AND CERTIFyz COPY OF THIS DOCUMENT hAS B�i'�r HE CHAIRMAN OF THE BOARD Clerk of the Boa 14 p� i,� unty of San Bernardino ,U"' By Approved as to ► i1�9 viewed as to Aff rmatl Date ��� I Date 02 12311 000 Rev 11191 le co cc ve ti a� n d a� CITY OF GRAND TERRACE r (St to if corporation company, etc 1 c U By y (Authonzea Srg turel E Dated Title C If t� LL h �t n r w Address 22795 BARTON ROAD GRAND TERRACE, CA 92313 c - s Action Revlgwe r ocessing r, R Q dnV nlstrator/CAO — Date Pa Packet Pg 85 Sl ti��EMSEP st 71 M Sheriff Contract staffing from 2009ml 0 to 201 5A 6 9/10 10/11 11/12 12/13 13/14 14/15 15/16 Lieutenant 030 030 026 025 021 021 021 Sergeant 128 128 112 106 090 090 090 Detective/Corporal 111 1'11 096 056 0 56 056 056 Deputy Sheriff 24/7 576 576 576 576 576 576 576 Deputy Sheriff 40 hr week 222 222 222 222 111 111 111 Traffic Car 100 1003' 0 00 > M ` OdOa` `S zs 0.00 k � + 0 00 Oy60 ' Sheriffs Service Specialist 100 100 ._.....__. -_ 0 .. 73, ?,.� -Eu4; -Y}X ,0°00., .0 .cc"ai bd i � ��.�^��9n+. Al 0 00 t ¢" .Or00° = 000 Office Specialist 180 180 157 149 126 126 126 Motor Pool Services Asst 020 020 018 017 014 014 014 14/15 Staffing remained the same from prior year 13/14 Reduced Patrol staff by 40 hrs 12/13 Staffing remained the same from prior year 11/12 Removed Sheriff's Service Specialist (SSS), 20 hrs of Detective & Traffic Deputy 10/11 Staffing remained the same from prior year 9/10 Staffing was a follows 1/3 of Lieutenant 1 Full -Time Sergeant 1 Full -Time detective (w/backfill) 1 Deputy Sheriff 24/7 (w/backfill) 2 Deputy Sheriff 40 hrs a week (w/backfill) 1 Traffic Enforcement Deputy Sheriff (no backfdl) 1 Sheriff's Service Specialist 1 Office Specialist (w/backfill) 1/4 MPSA. (shared w/other contracts) M Attachment Sheriff Data for City Council 05262016 (1684 Twenty -Second Amendment to Law Enforcement Contract with County of San Sheriff Contract i�is_ca I Years 2009/2010 and 2010/2011:_ Lieutenant (shared with other contracts and County_ 1 Full -Time Sergeant _j �Althou h only y paid for 1 Sergeant, guaranteed 24/7 'coverage. _ Elnessence, there is always a Sergeant available 24/7. 1 Full -Time detective w/backfill _ T_] onday-Friday,_8 hrsper day with on -call coverage. Deputy Sheriff 24/7 (w/backfill) 12-hour_shifts=4 deputies total. ' kZDeputy Sheriffs 40 hrs. a week (w/backfill) =._1 Deputy�Mond_ay-Thursd_ay,10 hrsW per day._T ; JL__ eputy_Thursday—Sunday.10 hrs. per day �_JilTraffic Enforcement Deputy Sheriff no backfill) LI Deputy Tuesday-Friday_,10 hrs. per day L1 Sheriffs Service Specialist Attachment Sheriff Data for City Council 05262015 (1684 Twenty -Second Amendment to Law Enforcement Contract with County of San Sheriff Contract Fiscal Years 2013/2014 and 2014/2015: <'/4 of Lieutenant (shared with other contracts and County) <1 Full -Time Sergeant Although only paid for I Sergeant, guaranteed 2417 coverage. In essence, there is always a Sergeant available 2417. % Detective (shared with other contracts) 1 Deputy Sheriff 24/7 (w/backfill) 4 12--hour shifts=4 deputies total. 1 Deputy Sheriff 40 hrs. a week (w/backfill) Monday -Friday, 8 hrs per day 1 Office Specialist ao9/_ RADQ A /c.ho%w-,mA %& i46 #%46,mr o% 4. ct$) Attachment Sheriff Data for City Council 05262015 (1684 Twenty -Second Amendment to Law Enforcement Contract with County of San ,? .7 • AGENDA REPORT MEETING DATE May 26, 2015 Council Item TITLE Approval of Active Transportation Program Cycle 2 Grant Application PRESENTED BY Sandra Molina, Community Development Director RECOMMENDATION 1 Select the Grant Application to be submitted for Active Transportation Program Cycle 2 Grant Application, and 2 Direct Staff to Submit the Grant 2030 VISION STATEMENT This staff report supports Goal #2 "Maintain Public Safety" by investing in improvements to public infrastructure, and Goal #4 "Develop and Implement Successful Partnerships" by working with local, regional and state agencies to secure funding for projects BACKGROUND Pursuant to Senate Bill 99, the Active Transportation Program (ATP) is a new grant program created in 2013 to encourage bicycling and walking, especially amongst children route to school and residents of disadvantaged communities The ATP consolidates Transportation Alternatives Program (TAP), Bicycle Transportation Account (BTA), and State Safe Routes to School (SR2S) into a single program focused to make California a national leader in active transportation Therefore, projects that are considered to be eligible for grant funding consist of three possible project sub -types including 1 Projects that focus on benefiting bicycle/pedestrian or both modes of transportation 2 Projects that focus on creating safe routes to school that may benefit one or more schools 3 Projects that focus on creating recreational or multi -purpose trails to encourage non -motorized modes of transportation The application for the current grant cycle is due on June 1, 2015 On May 12, 2015, City Council requested clarification and more details about the grant application that City Staff anticipates submitting for Cycle 2 of the ATP Grant DISCUSSION For purposes of identifying community supported grant projects, City staff conducted a Packet Pg 93 City Manager Completed 05/21/2015 145 PM City Council Pending 05/26/2015 6 00 PM Packet Pg 95 Ilion h On September 26, 2013, Governor Brown signed legislation creating the Active Transportation Program (ATP) in the Department of Transportation (Senate Bill 99, Chapter 359 and Assembly Bill 101, Chapter 354) The ATP consolidates existing federal and state transportation programs, including the Transportation Alternatives Program (TAP), Bicycle Transportation Account (BTA), and State Safe Routes to School (SR2S), into a single program with a focus to make California a national leader in active transportation The ATP administered by the Division of Local Assistance, Office of Active Transportation and Special Programs The purpose of ATP is to encourage increased use of active modes of transportation by achieving the following goals • Increase the proportion of trips accomplished by biking and walking, • Increase safety and mobility for non-motonzed users, • Advance the active transportation efforts of regional agencies to achieve greenhouse gas (GHG) reduction goals, • Enhance public health, • Ensure that disadvantaged communities fully share in the benefits of the program, and • Provide a broad spectrum of projects to benefit many types of active transportation users Caltrans has prepared a visual representation of these purpose and goals for the ATP using the text directly from SB99 in an effort to show the overriding nature of the 'purpose' of the program and importance of stakeholders to identify and submit effective ATP projects to maximize this ATP's purpose and goals The following is the link to this flowchart • ATP Purpose & Goals Flowchart 20iti ATP CYCLE 2 ATP Cycle 2 is fast approaching The Call for Projects is expected to begin on 3/26/15 and applications are expected to be due 6/1/15 Click here for information on ATP-Cycle 2 Guidance Documents, Applicants Forms and Training - Workshops Packet Pg 96 ATP Purpose and Goals As defined by the State Legislature and SB99 2380 There is hereby established the Active Transportation Program in the department for the purpose of encouraging increased use of active modes of transportation, such as biking and walkin€ It is the intent of the Legislature that the program achieve all of the following goals (a) - (f ) (f) Provide a broad spectrum of projects to benefit many types of active transportation users Infrastructure Projects Non -Infrastructure Projects Plans SRTS, that improve safety of children Safe Routes to Transit Secure Bike Parking Educational Programs Bike Carrying, & other NI In connection that demonstrate with Transit effectiveness in Bikeways & Walkways increasing active - New Rec Trails/Trailheads, Park transportation - Improved linkages to corridors, & rails - Hazard elimination to -trails - Maintenance 1 increased use of active modes of transportation (c) Advance the active (a) Increase the proportion of (s Increase safety and transportation efforts of regional agencies trips mobility for to achieve greenhouse accomplished by onmo torized nnmo gas reduction goals as biking and established pursuant to walkang users Senate Bill 375 (Chapter 728, Statutes of 2008) and Senate Bill 391 (Chapter 585, Statutes of 2009) Plans' are not specifically listed as one of the project types (d) Enhance public health, including reduction of childhood obesity through the use of programs including, but not limited to, projects eligible for Safe Routes to School Program funding ATP Bike Ped SRTS H, (e) Ensure that a - disadvantaged a communities fully share in E the benefits of t the program a PacketPg 98 ATP - CYCLE 2 —Application Instructions & Guidance March 26, 2015 APPLICATION INSTRUCTIONS & GUIDANCE FOR ACTIVE TRANSPORTATION PROGRAM (ATP) CYCLE 2 These instructions are expected to be used on step-by-step basis for the preparation of ATP Cycle 2 Applications Failure to follow these instructions may result in incomplete applications, which could result in a loss of points, ineligible project elements, and/or disqualification APPLICATION INSTRUCTIONS & GUIDANCE General Instructions Page 2 Part A Instructions Page 5 Part B Instructions Page 12 Part C Instructions Page 29 Additional References Page 35 Page 1 of 35 2 Packet`P` 99 ATP -CYCLE 2— Application Instructions & Guidance March 26, 2015 Second Electronic File 1 Complete, printout, and obtain all required signatures for the entire application and attachments (following the instructions outlined in this document and the Application Form) Once this is complete, save the second electronic file as follows • Convert the entire application into a PDF file Applicant can have the entire document (Parts A, B and C) scanned using a color/and or high resolution copier or print application elements directly to PDF files If the entire document does not initially save into a single PDF file, the applicant must combine the files into one PDF file that shows all pages in the same order as the hard copies All relevant information included in the original application must be clearly readable in this electronic copy, including but not limited to signatures, color -coding, and oversized documents • Name this file with the word "SCANNED—" followed by the Unique Application Number "##-Agency Name-## " The Unique Application Number must exactly match the one used in the first electronic file discussed above ❖ NOTE DUE TO THE LARGE NUMBER OF EXPECTED APPLICATIONS AND SUBMISSION SIZE, NO E-MAIL SUBMISSIONS WILL BE ACCEPTED 2 To Regional Transportation Planning Agencv (RTPA) or Countv Transportation Commission a The California Transportation Commission — Guidelines for ATP require that the applicant submit an additional application copy to the Regional Transportation Planning Agency (RTPA) or County Transportation Commission and to the Metropolitan Planning Organization (MPO) within which the project is located by the final filing date (An MPO contact list can be found at www dot ca gov/hq/tpp/offices/orip/) The copy may be hard copy or electronic — check with your regional agency and/or county commission for their preference ` GENERAL ATP GUIDANCE Prior to filling out the application, applicants are encouraged to review the information and guidance provided on the CTC and Caltrans ATP websites at • CTC Website http //www catc ca gov/programs/ATP htm • Caltrans Website http //www dot ca gov/hq/LocalPrograms/atp/index html Applicants must download the "Part A" (PDF "fellable" form) and "Part B & C" (Microsoft Word form) elements of the application -form from the Division of Local Assistance ATP website at http //www dot ca gov/hq/LocalPrograms/atp/cycle-2 html Applicants must prepare their electronic and hard -copy applications as defined in these instructions above Part A of the application form must be completed on a computer with Adobe Acrobat Reader 8 0 or later Adobe Reader 8 0 can be downloaded for free at https //get adobe com/reader/ Applicants are encouraged to read the entire Application Instructions and Guidance before attempting to prepare and submit the application Applicants are expected to utilize and follow these instructions in a step-by-step process as they complete their application(s) Completing an application without adhering to these instructions may result in an incomplete application or an application with fatal flaws that will be excluded from the ranking and selection process If an applicant has questions relating to their application, they should seek assistance from their Caltrans DLAE before submitting their application c 0 E cc 0 Q Page 3 of 35 PacketPg .101 ATP - CYCLE 2 — Application Instructions & Guidance March 26, 2015 7 c PART A - INSTRUCTIONS "General Protect Information" AUTO -FILL INFORMATION The first page of the application starts with two locked input fields that are auto -populated as the application is completed As stated above in the "Submission Requirement", applicants are required to use this exact "Project Unique Application No " for their electronic file names IMPLEMENTING AGENCY AND PARTNERING AGENCY Implementing Agency This agency must enter into a Master Agreement (MA) with Caltrans and will be responsible for all requirements under the MA, including by not limited to, the use and expenditure of the program funds, delivery of the project within all pertinent Federal and State funding requirements and future operational and maintenance needs (i a city, county, tribal government, public health department, transit agency, school district, natural resources agency, public lands agency, Metropolitan Planning Organization (MPO), or Regional Transit Planning Agency (RTPA) ) Note Private nonprofit tax exempt organizations may apply for eligible Recreational Trails Projects that facilitate trail linkages or connectivity to non -motorized corridors, and conversion of abandoned railroad corridors trails The project must benefit the general public and not only a private entity For all other project types, private nonprofit organizations may ONLY take on the role of Partnering Agency, as described below Throughout the ATP apphcation and application instructions, "Applicant" may be used to refer to the "Implementing Agency " Enter the name, address and contact information for the Implementing Agency For consistent naming conventions between cities and counties, Counties are expected to include "County" at the end of their name (e g Sacramento County) and cities should lust enter their name (e g Sacramento) Partnering Agency Entities that are unable to apply for Active Transportation Program funds or that are unable to enter into a Master Agreement with the State must partner with an eligible applicant that can implement the project In addition, entities that are unfamiliar with the requirements to administer a Federal -Aid Highway Program project are encouraged to partner with an eligible applicant that can implement the project For these projects and partnering agencies, the partner is not required to sign application on the signature page If another entity (different from the Implementing Agency) agrees to assume responsibility for the ongoing operations and maintenance of the facility, documentation of the agreement (e g , letter of intent) must be submitted with the project application, and a copy of the Memorandum of Understanding or Interagency Agreement between the parties must be submitted with the first request for allocation For these projects, the Partnering Agency responsible for the operation and maintenance of the completed projects must sign the application (Attachment A) and provide contact information in Part A This partnering role is not required for ATP projects/applications and no points will be allocated on the basis of projects identifying a Project Partnering Agency The Partnering Agency will not enter into a Master Agreement with Caltrans and will not be financially and contractually responsible If there is a Partnering Agency for the project, as defined above, enter the name, address and contact information for the Partnering Agency Page 5 of 35 Packet ,Pg 103 ATP - CYCLE 2 —Application Instructions & Guidance March 26, 2015 '7c Project Location Enter a brief project location — no more than 250 characters The project location should convey the road names, intersection cross street names, and/or geographical references of where the project is located —without defining the limits of work in terms of "feet" offsets For projects with multiple locations, it may be appropriate to list each location or simply state "Various locations " If funded, this location will be used in the FSTIP programming document Example "On Elm St between Oak Ave and Cherry Blvd " or "The intersection of Elm St with Oak Ave "or "Various locations along Oak Ave" or "Various locations throughout the County " Encroachments on the State right-of-way If the applicant's project proposes improvements within a freeway or state highway right-of-way, whether it affects the safety or operations of the facility or not, it is required that the proposed improvements be reviewed by the district traffic operations office and either a letter of support or acknowledgement from the traffic operations office be attached or the signature of the traffic manager be secured in the application The Caltrans letter and/or signature does not imply approval of the project, but merely acknowledges that Caltrans District staff is aware of the proposed project, and that, upon initial review, the project appears to be acceptable These applications must also include narrative text and maps clearly defining the proposed encroachments on state right-of-way These maps (in their final form) and text must be available to a the Caltrans District staff at the time of their review prior to the submittal of the application Project Coordinates All applications are required to include one set of GPS latitude and longitude m coordinates for the approximate central location of the project These coordinates are expected to be used on a statewide basis (i e a statewide heat -map showing number of projects) For further = assistance search online for "Get the coordinates of a location" The numbers should be entered in decimal degrees Negative latitude numbers means "South" and negative longitude numbers means "West" rn c 0 Congressional and State Districts For reporting purposes, all applications are required to include each of the Congressional, State Senate and State Assembly Districts where the project work is N taking place If more than 3 districts are impacted, only list the 3 where the majority of the work will = c occur a Caltrans District Use the drop down menu to select the Caltrans district in which the project will d occur If more than one district is impacted, select the district where the majority of the work will occur See http //www dot ca gov/localoffjce htm to determine which district your project is in 9 County Enter the county in which the project will occur If the project covers multiple counties, a select the county where the majority of the work will occur m MPO/RTPA Input the MPO (Metropolitan Planning Organization) that will be involved with the E programming of the project in the FTIP Input "Caltrans" for Small Urban and Rural projects For information about MPOs, visit http //www dot ca gov/hq/transprog/federal/mpo flip links htm a RTPA From the drop down menu select the RTPA in which the project occurs Urbanized Zone Area (UZA) Population From the drop down menu select the population size of the community in which the project occurs Page 7 of 35 Packet 0i 105 ATP - CYCLE 2 —Application Instructions & Guidance March 26, 2015 7 c 100% for that mode Projects with elements of the scope that benefit both bicycle and pedestrian modes of transportation should mark both boxes Safe Routes to School Projects (Only safe routes to school projects should fill out this section ) Projects that only benefit one school should provide all requested school -related information requested in Part A If the project involves more than one school 1) Insert "Multiple Schools" in the School Name, School Address, and distance from school fields, 2) Fill in the student information based on the total project, and 3) Include an attachment to the application which clearly summarizes the school information, the school official signature, and person to contact for each school The following are additional instructions for Safe Routes to School projects • School Information enter the Full School name(s) and Address(s) for the school(s) that will benefit from the project • School District Information enter the School District Name(s) and School District Address(s) for the schools • The 'distance' from school should be inputted to terms of'miles'to the nearest tenth Trails (Recreational and Multi -Purpose Trails) (Only trails projects should fill out this section) Trails Projects constructing multi -purpose trails and are generally eligible in the Active Transportation Program (See the CTC guidelines for more information ) If the applicant believes all or part of their project meets the federal requirements of the Recreational Trails Program they are encouraged to seek a determination from the California Department of Parks and Recreation on the eligibility of their project to complete for this funding This is optional, but recommended because some trails projects may compete well under this program The federal requirements can be found at http //www fhwa dot gov/environment/recreational trails/ NOTE Recreational Trails funded projects are the only ATP project type that Non -Profit agencies may apply for as an implementing agency The estimations shown in this section are expected to be rough approximations Applicants intending to pursue "Recreational Trails Program funding" must submit the information noted below to the California Department of Parks and Recreation prior to the ATP application submissions deadline The following information must be included in the submittal ❖ Project Name, Project Scope, Location Map, Cost Estimate, & Photos The submittal must be addressed to To California Department of Parks and Recreation Attention Richard Rendon Office of Grants and Local Services 1416 9th Street Sacramento, CA 95814 PROJECT STATUS and EXPECTED DELIVERY SCHEDULE This section of the application documents the current delivery phase of a project and the applicant's proposed schedule for the project, including proposed CTC allocation dates For each of the standard project "Milestones", applicants need to enter either the date the milestone was completed (for all milestones already complete rp for to submitting the application) or the date the applicant anticipates completing the milestone Applicants should enter "N/A" for all CTC allocations that will not be requested as part of the project an CD co Page 9 of 35 Packet Pg 107 ATP - CYCLE 2 —Application Instructions & Guidance March 26, 2015 c For infrastructure projects, the applicant must ensure they are following the LAPM relating to Preliminary Engineer and Construction Engineer levels in relation to the total construction costs (25% and 15% respectively) ATP funds being requested this cycle Applicants are required to document the ATP funding needed for each phase of their project Local funds leveraging or matching the ATP funds Per CTC Guidelines, local matching funds are not required for any ATP Cycle 2 projects, but local leveraging funds are strongly encouraged For local funding to be considered leveraging, it must be for ATP eligible activities and costs (I a Local funding going towards paying the landscaping costs over the maximum % set by the Caltrans ATP guidelines cannot be considered leveraging funds) The federal programming of projects, where the agency shows no match, will utilize toll credits, state funds, and/or anther mechanism to do cover the federal match requirement To assist with the streamlining the programming of new ATP projects, Caltrans encourages agencies proposing leveraging funds on their project to apply the match (leveraging funds) to the project in a way that each federal -phase of will have a match greater than 11 47% - or — no match at all (this is not a requirement) Additional Local funds that are 'non -participating' for ATP These are local funds required to complete the overall project, but not are eligible for ATP funding based on the CTC and Caltrans W m guidelines > TOTAL PROJECT FUNDS This must represent the total funding required to complete all activities a and improvements of all phases of the project This amount is the sum of the three preceding CP numbers `V. ATP - FUNDING TYPE REQUESTED Per the CTC Guidelines, All ATP projects must be eligible to receive federal funding Most ATP projects will receive federal funding, however, some projects may be granted State -only funding (SOF) for all or part of the project This section of the application provides the applicant the opportunity to explain why they believe their project (if funded) requires a specific type(s) of ATP funding or document why they believe their project is a good candidate to receive a specific type of funding All applicants requesting State Only Funding must attach an "Exhibit 22-f" Exhibit 22-f can be found on the Caltrans ATP website with the application attachments for Cycle 2 All applicants requesting special funding must briefly explain their reason(s) in 250 characters or less If they feel a longer explanation is needed, they can attach their explanation in Part C — Attachment K and include a reference to this attachment in the box provided in Part A ATP PROJECT PROGRAMMING REQUEST (PPR) In addition to the project funding information provided in Part A of the application, all applicants must complete the ATP Project Programming Request form and include it in Part C as Attachment B More information and guidance on the completion and submittal of this form is located in this document under Part C— Attachment B a Failure to follow these instructions and complete and submit the form as required may result in disqualification of the application Page 11 of 35 Packet Pg 109 ATP - CYCLE 2 —Application Instructions & Guidance March 26, 2015 7 c 6 Applicants shall ensure their representation of their proposed project's purpose, goals, improvements, and/or impacts are reasonable and probable 7 The answers to the Narrative Questions must be consistent with and fully support the project's scope, cost, and schedule as shown project plans, estimate and PPR SCREENING CRITERIA The California Transportation Commission — Guidelines for the Active Transportation Program require applications for projects to meet two screening criteria These criteria and corresponding instructions and guidance are as follows (Note Each Screening Criteria Is shown in black text followed by the corresponding instructions and guidance shown in red text) NOTE Caltrans and/or the CTC will score this question separately Evaluators/reviewers will not score this question 1 Demonstrated fiscal needs of the applicant o Applicant must explain the fiscal need for ATP funds for this project If the project is fully funded prior to ATP funding award then the project is not eligible to compete for ATP funding Subvention of funds is not permitted o Applicants must explain any elements of the proposed project that are directly or indirectly related to past or future environmental mitigation resulting from a separate development or capital improvement project If the project is or can be considered environmental mitigation resulting from a development or capital improvement project, then project is not eligible to compete for ATP funding 2 Consistency with Regional Plan o All projects submitted must be consistent with the relevant adopted regional transportation plan that has been developed and updated pursuant to Government Code Section 65080 o Applicant must provide that portion of Regional Transportation Plan showing that the proposed project is consistent (site and attach the specific relevant pages) The copied and highlighted portion of the Plan will need to be attached to the application in "Part C -Attachments" Projects not providing proof will be disqualified and not be evaluated In addition to the 2 screening criteria defined in the CTC guidelines, Caltrans will also be screening the applications to ensure they are complete, have fully -eligible scopes of work, are consistent with the CTC and Caltrans Guidelines, and are deliverable and constructible Where inconsistencies are found (i a ineligible items/costs), Caltrans will document and make recommendations to the CTC relating to the removal of ineligible project costs or projects prior to final selection and programming of the Statewide ATP projects In addition, Caltrans will present their recommendations to the corresponding MPO for their consideration and action prior to their selection and programming of their projects At a minimum, the following application elements are expected to be confirmed by Caltrans o All applications submitted must follow the CTC Guidelines and must be completed using the latest version of the Caltrans ATP application, the application instructions, and Chapter 22 of the Local Assistance Program Guidelines All applications must include all required attachments and signatures as required by these guidance documents o Application must demonstrate that the primary purpose of the project matches the defined purpose of the Active Transportation Program of "encouraging increased use of active modes of transportation, such as biking and walking " Applications that appear to have a primary focus on Page 13 of 35 Packet Pg 111 ATP - CYCLE 2 —Application Instructions & Guidance March 26, 2015 7 c For Safe Routes to School projects and programs 1) The total student enrollment and participation rate in the program, 2) Estimated # of students living within reasonable walking/bicychng distance from school or along the route proposed for improvement (for infrastructure projects), 3) Percentage of students that currently walk or bike to school ►f known, 4) Projected percent of students that will walk or bike to school following project completion or program implementation Non -infrastructure programs should have a sound plan for increasing and documenting active transportation mode share Where possible, programs should document past successes of similar programs Points will be awarded based on the types and expected increase in number/rates of users resulting from the project Points will be applied on a holistic basis as opposed to specific numbers/rates B Describe how the project links or connects, or encourages use of existing routes (for non - infrastructure applications) to transportation -related and community identified destinations where an increase in active transportation modes can be realized, including but not limited to schools, school facilities, transit facilities, community, social service or medical centers, employment centers, high density or affordable housing, regional, State or national trail system, recreational and visitor destinations or other community identified destinations via (12 points max ) a creation of new routes b removal of barrier to mobility c closure of gaps d other improvements to routes e educates or encourages use of existing routes Infrastructure and Plans List the destinations that will be served by this project/program/plan, and provide a general measure of size for each destination Include a scaled -map that clearly shows the limits of the project's improvements, existing barriers/gaps, each of the activity centers, existing bicycle/pedestrian infrastructure within the projects' active transportation routes, and the expected routes to be improved/created, and how the barriers/gaps will be effectively addressed Describe how the plan will improve walking and bicycling routes to and from employment, schools, transit, public buildings, parks, high -density residential areas Plans should have a systematic method for identifying and prioritizing walking/bicycling routes to and from these activity centers Be specific when describing how each element of your project/program/plan will contribute to the encouragement of users to walk and bike As appropriate, describe how the comfort level will be increased amongst potential users As needed, document the methodologies used to calculate the reasonable project service area if the project assumes walking distances over % mile and biking distances over 3 miles Non -infrastructure Describe how the program identifies and promotes walking and bicycling to and from activity centers such as employment, schools, transit, public buildings, parks, and residential areas Include references to the tasks, activities and deliverables documented Non -Infrastructure workplan (Form 22-R) See Part C for more information on Form 22-R Page 15 of 35 Packet Pg 113 ATP - CYCLE 2 —Application Instructions & Guidance March 26, 2015 7 c hap //iswitrs chp ca aov/Reports/isp/userLoain isp • UC Berkley SafeTREC Transportation Injury Mapping System (TIMS) http //tims berkeley edu/ Note TIMS has detailed crash data preformatted and tied to individual schools Agencies pursuing Safe Routes to School projects are encouraged to consider this data In addition to the number of crashes, applicants have the option to present their collision history in the form of "rates" to better convey the exposure/risk to potential non -motorized users If a discussion on "rates" is included, the applicant must provide their methodology for how the rates are defined and how their project -rates compare to other rates across the state, region and/or neighboring areas Plans should have a systematic method for identifying safety hazards, including, but not limited to collision history, field observations, collaboration with community members, police reports, and/or academic research When plan/program influence area or project locations do not have a significant number of past crashes or access to collision reports and other formal crash data, then community observations, community surveys, community audits, research reports, photos, and other data can be documented to help describe the safety needs within the project limits A scaled -map must be included which shows that all document collisions/incidents are within the area of influence of the proposed plan, program, or project safety improvements This data and map should demonstrate how the data illustrates a non -motorized vs vehicular safety issue and illustrate a roadway 'crossing' vs roadway 'segment' issue If the facility/route is new and there is no past crash and safety data available within the limits of the proposed improvements, the opplicantshould consider the potential for the project to eliminate or reduce existing conflict points on parallel routes Crash data from parallel routes can be included where the new facdhty/route can be reasonably expected to reduce the likelihood of past crashes from reoccurring The overall applicant data provided in the Narrative Questions and various attachments must support the use of parallel crash data Points will be awarded based on overall quality of data provided, clear demonstration that the crash and safety data are related to non -motorized travel and within the safety -influence area of the proposed project improvements, plan area, or program influence area, and the clear demonstration that the project area represents a high risk area for non -motorized users Describe how the project/program/plan will remedy (one or more) potential safety hazards that contribute to pedestrian and/or bicyclist injuries or fatalities, including but not limited to the following possible areas (15 points max ) - Reduces speed or volume of motor vehicles in the proximity of non -motorized users - Improves sight distance and visibility between motorized and non -motorized users - Eliminates potential conflict points between motorized and non -motorized users, including creating physical separation between motorized and non -motorized users - Improves compliance with local traffic laws for both motorized and non -motorized users - Addresses inadequate traffic control devices - Eliminates or reduces behaviors that lead to collisions involving non -motorized users - Addresses inadequate or unsafe traffic control devices, bicycle facilities, trails, crosswalks and/or sidewalks Page 17 of 35 Packet Pg 115 ATP - CYCLE 2 —Application Instructions & Guidance March 26, 2015 7 c Points will be awarded for plans/programs/projects based on the magnitude and number of existing hazards, and the for plans/programs/projects' expected relative -effectiveness in eliminating the identified hazards QUESTION #3 PUBLIC PARTICIPATION and PLANNING (0-15 POINTS) • NOTE Applicants applying for the disadvantaged community set aside must clearly articulate how stakeholders from the disadvantaged communities were engaged Failure to respond to the below questions with specific details about stakeholders from disadvantaged communities will result in lost points Describe the community based public participation process that culminated in the project/program proposal or will be utilized as part of the development of a plan A Who Describe who was engaged in the identification and development of this project/program/plan (for plans who will be engaged) (5 points max) List the public stakeholders involved Public stakeholders can include, but are not limited to, residents, targeted end users, community leaders, elected officials, advocacy organizations, local businesses, and members of vulnerable or underserved populations (i a elderly, youth, physically and/or mentally disabled, members from disadvantaged communities) List the governmental stakeholders involved (i a other departments, agencies, jurisdictions, etc impacted by the proposed that are NOT the applicant), these can include, but are not limited to law enforcement, transportation, local health department, schools/school districts, emergency services, metropolitan planning organization, etc) In the narrative, provide additional context describing the relative level of community engagement For example, for many smaller and rural communities, participation of three public stakeholders groups with a total of fifteen people may be a significant level of engagement for that community However, in a larger, more urban community, this same level of engagement would be insufficient relative to the total population Letters of support (10letters maximum) from key public and governmental stakeholders are encouraged In particular, letters of support should emphasis that the project represents the top or one of the top active transportation prionties for the community, targeted end users, or public stakeholders When the implementing agency is not the governmental agency responsible for operating and maintaining any portion of the proposed project scope, letters of support are required from theses agencies For SRTS program, letters of support are required for participating schools and/or districts if they are not the implementing agency or project Partnering Agency Meeting sign -in sheets, meeting notes, letters of support, etc should be attached as they support the above Points will be awarded based on the extent that the relevant stakeholders were engaged in the development of the project B How Describe how stakeholders were engaged (or will be for a plan) (4 points max) Consider the following questions ■ What types of meetings or events and how many were held to engage stakeholders (e g open houses, community charrettes, city council meetings, planning commission meetings, etc ) 2 ■ How were meetings or events noticed (e g local newspaper, county website, on the radio, at school parents group meetings, etc) rn CD W c m E 0 ea V Q Page 19 of 35 Packet Pg 117 ATP - CYCLE 2 —Application Instructions & Guidance March 26, 2015 c Provide at least 2 health statistics or data points with citations to describe the health status of the targeted users of the project/program/plan Attach relevant maps, data, or references to academic articles • Health status can include, but is not limited to, information about chronic disease rates (i e obesity/overweight, asthma, type 11 diabetes, etc), other health statistics (i a physical activity/inactivity levels, life expectancy, etc), or other local conditions that may impact health (i a air pollution, access to parks, etc) • In describing the health status of the targeted users, provide as granular a level of data that is available Providing nationwide or statewide health statistics will not be sufficient to receive points • If quantitative health data is not available for the targeted users, describe the targeted user's health needs based on other information, including qualitative data, published reports, relevant news articles, etc and describe how this information was gathered Include who you worked with from the local health department or other local health organization (i a local health non-profit, hospital, community health clinic, school based health provider, etc) For a project/program/plan that is multi jurisdictional, but predominately in one jurisdiction, data may be provided for that onejurisdiction For a project/program/plan that crosses multiple city lines, consider describing the health status of targeted users by utilizing county level data Points will be awarded for providing health statistics/data points and for identifying who from the local health department or other health organization was contacted Additional data sources include • The California Health Interview Survey (CHIS) http //healthpolicy ucla edu/chis/Pages/default aspx The online tool is call AskCHIS and registration is required Information can be queried related to physical inactivity, walking for transportation and leisure, park use and health conditions CHIS data is available at multiples levels including zip code, legislative district, and city level AskCHIS Neighborhood Edition, is a new tool sponsored by AskCHIS, that allows users to get even more granular a level of data, including census tract level data However, please note, there are some limitations due to population size • County Health Rankings and Roadmaps, Robert Wood Johnson Foundation http //www countyhealthrankinss ors/ The annual County Health Rankings measure vital health factors, including high school graduation rates, obesity, smoking, unemployment, access to healthy foods, the quality of air and water, income, and teen births in nearly every county in America • Epi-Center, California Department of Public Health htW //epicenter cdph ca gov/ The California Department of Public Health's EpiCenter is the most versatile and comprehensive source of California injury data It includes all types of injuries that result in death, hospitalization, or an emergency department visit • Healthy Community Indicators (HCI), California Department of Public Health http //www cdph ca sov/programs/Pages/HealthyCommunitylndicators aspx The Healthy Community Indicators provides data and narratives about indicators related to public health (e g percent of residents mode of transportation to work, miles per capita by car, public transit, and walk/bike, percent of residents by time walking and bicycling, etc ) • Physical Fitness Testing (PFT), California Department of Education Page 21 of 35 Packet Pg 119 ATP - CYCLE 2 —Application Instructions & Guidance March 26, 2015 c Option 1 Median household income, by census tract for the community(ies) benefited by the project • Provide all census tract numbers • Provide the median income for each census track listed • Provide the population for each census track listed Data is available at htto //factfinder2 census aov/faces/nav/lsf/pages/index xhtml (Use the 5 year data for all areas) Option 2 California Communities Environmental Health Screening Tool 2 0 (CalEnviroScreen) score for the community benefited by the project • Provide all census tract numbers • Provide the CalEnviroScreen 2 0 score for each census track listed • Provide the population for each census track listed Scores are available at http //oehha ca gov/ei/ces11 html Option 3 Percentage of students eligible for the Free or Reduced Price Meals Programs • Provide percentage of students eligible for the Free or Reduced Meals Program for each and all schools included in the proposal Safe Routes to School proposals applying for disadvantaged communities funds MUST provide this information All other applicants can choose to provide this information, but need to include how the project/program/plan benefits students eligible for the Free or Reduced Price Meals Program, or for projects that do not directly benefit students of Free and Reduced Meal Programs, why this measure is representative of the larger community Data is available at http //www cde co goy/ds/sd/sd/filessp asp Option 4 Alternative criteria for identifying disadvantaged communities • Provide median household income (option 1), the CalEnviroScreen 2 0 score (option 2), and if applicable, the percentage of students eligible for Free and Reduced Meal Programs (option 3) • Provide ADDITIONAL data that demonstrates that the community benefiting from the project/program/plan is disadvantaged • Provide an explanation for why this additional data demonstrates that the community is disadvantaged If a project applicant believes a project benefits a disadvantaged community but the project does not meet the aforementioned criteria, the applicant must submit additional data and provide an explanation for consideration of why the community should be considered disadvantaged Option 4 allows applicants to provide additional community -level data to demonstrate how the project is in fact located within and/or benefits a disadvantaged community Thisfourth option is intended for those communities where census tract level data may not exist or may not reflect the diversity of individual communities within the census tract For example, in some rural areas, census tracts represent a geographic area with a number of varied individual communities, the census tract level data is inadequate to highlight the needs of those smaller communities B For proposals located within disadvantage community (5 points max) w w co r v Page 23 of 35 Packet Pg 121 ATP - CYCLE 2 — Application Instructions & Guidance March 26, 2015 7 c QUESTION #6 COST EFFECTIVENESS (0-5 POINTS) A Describe the alternatives that were considered and how the ATP-related benefits vs project -costs varied between them Explain why the final proposed alternative is considered to have the highest Benefit to Cost Ratio (B/C) with respect to the ATP purpose of "increased use of active modes of transportation" (3 points max) For Cycle 2 Applicants are not expected to calculate an actual "Benefit" value in terms of dollars and a corresponding B/C ratio Instead, applicants should discuss how 'Cost Effectiveness" played a role in how the project's final scope was determined, including but not limited to • Discuss how the proposed improvements represent cost efficient and/or low-cost improvements The project costs can be related to the expected benefits of the project, including but not limited to the number of non -motorized users impacted, magnitude of mode shift, length of overall trips, size of the existing barriers, etc • If appropriate, discuss how low-cost and/or proven safety countermeasures were utilized More information and examples of safety countermeasures are provided above in the guidance for Question 2B For applications to develop a plan describe to what extent the plan will incorporate all non - motorized modes, evaluate the potential use of proven low-cost safety countermeasures, and encourage shift to active modes of transportation Based on the long-term value plans have ►ndent►fy►ng and prioritizing future cost effective projects, all plan -projects are expected to receive full points on this sub -question Points will be awarded based on the demonstration that the proposed project scope represents the most cost effective alternative for meeting the needs of the project and/or for furthering the purpose of the Active Transportation Program B Use the ATP Benefit/Cost Tool, provided by Caltrans Planning Division, to calculate the ratio of the benefits of the project relative to both the total project cost and ATP funds requested The Tool is located on the CTC's website at htto //www dot ca gov/hn/tpp/offices/eab/atp html After calculating the B/C ratios for the project, provide constructive feedback on the tool (2 points max ) ( Benefit and Benefit 1 Total Project Cost Funds Requested All tabs of the tool need to be completed as appropriate for the type of project being proposed For I or NI only projects, both tabs will not be used For 'plan' projects, the applicant can input values appropriate for the overall plan or for any future element envisioned as part of the plan Caltrans and the CTC consider this a Beta -Test version of the BIC Tool Receiving constructive and honest feedback will be critical for the eventual development of the final Tool to be used in Cycle 3 and beyond With this goal in mind, applicants are highly encouraged to provide feedback on The user interface, Tool Instructions, Types of Inputs, Calculation Methodologies/Logic, Inputs vs Results, and recommended use in the future (including point valued assigned to results) Points will be awarded based on the applicant's 1) demonstration that the values inputted into Tool are appropriate as compared to this application, 2) documentation of the output BIC value calculated by the Tool (no points will be awarded based on the reported BIC value), and 3) attempt to provide some constructive feedback for CTC's and Caltrans' consideration 0 a� m Page 25 of 35 Packet Pg 123 ATP - CYCLE 2 —Application Instructions & Guidance March 26, 2015 7 c California Conservation Corps representative representative Name Wei Hsieh Email atp@ccc ca gov Phone (916) 341-3154 Community Conservation Corps Name Danielle Lynch Email inquirV@atpcommunitycorps org Phone (916) 426-9170 Step 3 The applicant has coordinated with Wei Hsieh with the CCC AND Danielle Lynch with the certified community conservation corps and determined the following (check appropriate box) ❑ Neither corps can participate in the project (0 points) ❑ Applicant intends to utilize the CCC or a certified community conservation corps on the following items listed below (0 points) ❑ Applicant has contacted the corps but intends not to use the corps on a project in which either corps has indicated it can participate (-5 points) ❑ Applicant has not coordinated with both corps (-5 points) The CCC and certified community conservation corps will provide a list to Caltrans of all projects submitted to them Q and indicating which projects they are available to participate on The applicant must also attach any email Q, correspondence from the CCC and certified community conservation corps to the application verifying m T communication/participation c Scoring W Caltrans, with assistance from the corps, will score this question separately for all points Evaluators/reviewers will not score this question 0 Points ❑ Application is for a Plan ❑ Applicant has coordinated with both corps and intends to use one or both of the corps ❑ Applicant has coordinated with both corps and neither corps can participate in the project -5 Points U ❑ Applicant has not coordinated with both corpsCL ❑ Applicant has contacted the corps but intends not to use the corps on a project in which either corps Q has indicated it can participate CD t v ca QUESTION #9 Q APPLICANT'S PERFORMANCE ON PAST GRANTS AND DELIVERABILITY OF PROJECTS (0 to-10 points OR disqualification) A Applicant Provide short explanation of the Implementing Agency's project delivery history for all projects that include project funding through Caltrans Local Assistance administered programs (ATP, Safe Routes to School, BTA, HSIP, etc ) for the last five (5) years Page 27 of 35 Packet Pg 1275 ATP - CYCLE 2 —Application Instructions & Guidance March 26, 2015 7 c PART C - INSTRUCTIONS GENERAL GUIDANCE FOR PART C All applications are required to include a "Part C Application Attachments " Applicants must ensure all data in this part of the application is fully consistent with the other parts of the application The attachment names and order must be maintained for all applications as shows in Part C of the Application form and in these instructions Depending on the Project Type (I, NI or Plans) some attachments will be intentionally left blank All non -blank attachments must be identified in hard -copy applications using "tabs" with appropriate letter designations Many of the required attachments in Part C must follow Caltrans' documents and formats These include, but may not be limited to The Signature Page, Engineer's Checklist, Engineer's Estimate, and NI Workplan (Form 22-R) These forms/documents can be found on the ATP website at http //www dot ca gov/hci/LocalPrograms/atp/cycle-2 html Page numbers are not required for attachments, but either page numbers or the attachment letter should be provided in the footer of all attachments For convenience, clear hand-written numbers/letters are acceptable If an attachment is not "required" and it is more than 10 pages, do not attach it to the application Make it available via a link, place it on the electronic submittal, or place only the relevant pages (10 a maximum) in the application attachment CD cc The maps, photographs and other detailed exhibits must be in color and/or a high enough resolution to clearly depict all relevant information TABLE OF CONTENTS / LIST OF APPLICATION ATTACHMENTS Part C of all applications must use the "List of Application Attachments" as the first page This page is provided at the end of the "Part B and C" application form ATTACHMENTA APPLICATION SIGNATURE PAGE N d Applicants must use Caltrans template at http //www dot ca gov/hq/LocalPrograms/atp/cycle-2 html Per the CTC Guidelines "A project application must include the signature of the Chief Executive Officer v a or other officer authorized by the applicant's governing board Where the project is to be implemented by an agency other than the applicant, documentation of the agreement between the project applicant and implementing agency must be submitted with the project application " Some applications will require multiple approving signatures prior to submittal of the application to Caltrans Read each signature statement carefully and obtain all required signatures for your project Q application Failure to obtain signatures from all required parties prior to application submittal to Caltrans will cause your application to be rejected as incomplete For all Projects The Chief Executive Officer, Public Works Director, or other officer authorized by the governing board for the Implementing agency must affirm that they are authorized by their governing board with the authority to commit the agency's resources and funds and that the Page 29 of 35 Packet Pg 127 ATP - CYCLE 2 —Application Instructions & Guidance March 26, 2015 7 c ATTACHMENT C ENGINEERS CHECKLIST FOR INFRASTRUCTURE PROJECTS (only) Applicants must use Caltrans template at http //www dot ca gov/hq/LocalPrograms/atp/cycle-2 html The Engineer's Checklist is to be used by the engineer in "responsible charge" of the preparation of this ATP application to ensure all of the primary elements of the application are included as necessary to meet the CTC's requirements for a PSR-Equivalent document (per CTC's ATP Guidelines and CTC's Adoption of PSR Guidelines - Resolution G-99-33) and to ensure the application is free of critical errors and omissions, allowing the application to be accurately ranked in the statewide ATP selection process Resolution G-99-33 is available at the following link http //www dot ca gov/hq/LocalPrograms/lam/forms/acrobat/LAPG23J pdf ATTACHMENT D PROJECT LOCATION MAP The application reviewers and the Program Managers must be able to quickly pinpoint the project's location in the California and local community This map needs to show where the project is located within the agency's overall jurisdiction At a minimum, it needs to include/show o North Arrow o Label all relevant street names and highway route numbers o Project location in relationship to the applicants overall jurisdictional boundary ATTACHMENT E Proiect Map/Plans showing existing and proposed conditions Preliminary Plans or scaled aerial maps are required for all Infrastructure projects These plans/maps need to show the limits of the proposed improvements and sufficient detail to show that the proposed improvements are technically feasible using generally accepted design standards The application reviewers must be able to confirm whether the proposed improvements fall within the Implementing Agency's existing right-of-way or if they require new right-of-way acquisition If the project encroaches on Caltrans', Railroad, or other agencies' right-of-way, include a copy of an email or letter of support from the owner As part of a PSR-Equivalent document, these maps/plans are not intended to represent 60% plans or final plans, but at a minimum they need to include the following o North Arrow and Scale o High resolution and/or color - as needed to convey project details o Layout sheet(s) or scaled aerial photo(s) depicting the complete length of the project & improvements The scale must allow for a visual depiction of all of the primary project elements, including their intended final widths o Typical cross-section(s) showing changes to vehicular lane widths, active transportation facilities widths, right-of-way widths, new facilities, etc These cross sections must be to scale and must include each of the controlling locations o Label relevant street names and highway route numbers o Label right-of-way lines —as appropriate At the PSR-Equivalent level, these lines can be approximated on aerial photos by physical features Projects that have no reasonable expectation of encroaching past the implementing agency's right-of-way do not need to show these lines o Plans/maps should be no larger than 11" x 17", and must be folded to 8'/:" x 11" o Final Plans (Title, Layout Plans, Cross -sections and only other sheets as needed to document the general scope of the project) are ONLY expected for projects being presented in the application as "Shovel Ready" Page 31 of 35 Packet Pg 129 ATP - CYCLE 2 — Application Instructions & Guidance March 26, 2015 o If appropriate, designate which items (or percentage of items) the applicant expects to be completed by the Corps This information must be consistent with the applicant's answers to Narrative Question number 8 o Designate any non -participating items (or percentage of items) that are being included on the project Non -Infrastructure Projects Attachment G is not required for NI projects See Attachment H for NI projects Plans For Plan projects, applications must provide an estimate with a cost breakdown for the major elements of the work necessary to complete the "Plan" as defined in this application The estimate must define the scope, cost and deliverables the agency is committing to complete if their application receives funded This is needed to meet the CTC's expectation that ATP applications are to be considered PSR Equivalents ATTACHMENT H NON -INFRASTRUCTURE WORK PLAN (22-11 FORM) Applicants must refer to eligibility guidelines "Active Transportation Program Eligible Non -Infrastructure (NI) Activities" found at http //www dot ca goy/hq/LocalPrograms/atp/cycle-2 html This NI Work Plan is a critical element of NI applications as it defines the scope, cost and schedule, and deliverables The program details in the NI Work Plans allow applications to be considered PSR Equivalents and define the scope deliverables the agency is committing to if their application receives funded ATTACHMENT I NARRATIVE QUESTIONS BACKUP INFORMATION This attachment is optional for applicants who desire to provide additional information relating to their Narrative Answers All documents included in this attachment must conform to the following o Correspond to a specific reference in a Narrative Question o Labeled individually with "1-#" based on the # of the Narrative Question o Should not include individual documents over 10 pages For larger documents, only include key pages (10 pages or less) and include a link to where it can be located on the web ATTACHMENT J LETTERS OF SUPPORT ONLY LETTERS OF SUPPORT ATTACHED TO THE APPLICATION WILL BE CONSIDERED Letters of support must not be mailed directly to Caltrans or the CTC All projects are encouraged to provide letters of support See Narrative Question #3 for more details Page 33 of 35 Packet 09 131 ATP - CYCLE 2 —Application Instructions & Guidance March 26, 2015 c ADDITIONAL REFERENCES The following references are provided as additional information and guidance related to complete streets, Context Sensitive Solutions, Main Streets, and pedestrians and bicyclists safety Federal Safe Routes to School information can be found at http //www fhwa dot goy/environment/safe routes to school/guidance/ a Complete Streets Intersections Guidelines http //www dot ca gov/hq/traffops/survey/pedestrian/Complete-Intersections-A- Guide-to-Reconstructing-Intersections-and-I ntercha nges-for-Bicyclists-and- Pedestirans pdf b Main Street, California A Guide for Improving Community and Transportation Vitality http //www dot ca gov/hq/LandArch/mainstreet/main street 3rd edition pdf c NCHRP Report 480 A Guide for Best Practices for Achieving CSS http //onlinepubs trb org/onlinepubs/nchrp/nchrp rpt 480a pdf d Pedestrian Safety Guide and Countermeasure Selection System http //www pedbikesafe org/PEDSAFE/guide background cfm e Smart Mobility 2010 A Call to Action for the New Decade http //www dot ca gov/hq/tpp/offices/ocp/documents/smf files/SMF handbook 0622 10 Of f California Safe Routes to School Technical Assistance Resource Center (TARC) http //www casaferoutestoschool org/ g The following example sources of work for quantifying project benefits may be of assistance to applicants • "Economic Analysis Primer" by U S Department of Transportation http //www fhwa dot gov/infrastructure/asstmgmt/primer pdf • "Evaluating Active Transport Benefits and Costs" by Todd Litman http //vtpi org/nmt-tdm pdf r c d E R a Page 35 of 35 Packet Pg 133 rr � [���7d 08 Grand Terrace i DRAFT � DRAFT ATP Cycle 2 Application Form ACTIVE TRANSPORTATION PROGRAM - CYCLE 2 Application Form for Part A 0 Parts B & C must be completed using a separate document a 0. PROJECT unique APPLICATION NO 08 Grand Terrace-1 Q r c Auto populated c 0 Total ATP Funds Requested- $1,200 (in 1000s) 0 Auto populated U) co Important Applicants must follow the CTC Guidelines and Chapter 22 of the Local Assistance Program Guidelines, and include F attachments and signatures as required in those documents Ineligible project elements may result in a lower score/ranking or a > lower level of ATP funding Incomplete applications maybe disqualified Q Applicants are expected to use the corresponding "step-by-step" Application Instructions and Guidance to complete the application (3 Parts) Part A General Project Information N Part B Narrative Questions c Part C Application Attachments T Application Part A: General Project Information Implementing Agency This agency must enter into a Master Agreement with Caltrans and will be financially and contractually responsible for the delivery of the project within all pertinent Federal and State funding requirements, including being responsible and accountable for the use and expenditure of program funds This agency is responsible for the accuracy of the technical information provided in the application and is required to sign the application IMPLEMENTING AGENCY'S NAME Grand Terrace IMPLEMENTING AGENCY'S ADDRESS 22795 Barton Road IMPLEMENTING AGENCY'S CONTACT PERSON Saba Engineer, P E CONTACT PERSON'S PHONE NUMBER (909) 824-6621 Ext 203 CITY ZIP CODE Grand Terrace I CA 1 92313-5295 CONTACT PERSON'S TITLE Senior Civil Engineer CONTACT PERSON'S EMAIL ADDRESS sengmeer@grandterrace-ca gov Form Date March 25, 2015 Page 1 of 6 1 Packet Pg r134 08 Grand Terrace l 7d ATP Cycle 2 Appl►cat�on orm Will any infrastructure -improvements permanently or temporarily encroach on the State right-of-way9 Yes ® No If yes, see the application instructions for more details on the required coordination and documentation Project Coordinates (latitude/longitude in decimal format) Lat 34 031019 /long -117 316683 Congressional District(s) 31 ❑ ❑ State Senate District(s) 20 ❑ ❑ State Assembly D�strict(s) 47 ❑ ❑ Caltrans District(s) 08 County San Bernardino County MPO SCAG RTPA MPO UZA Population I Small Urban (Pop=or<200,000 but > than 5,000) ADDITONAL PROJECT GENERAL DETAILS (Must be consistent with Part B of Application) ESTIMATION OF ACTIVE TRANSPORTATION USERS Existing Counts Pedestrians Bicyclists One Year Projection Pedestrians Five Year Projection Pedestrians Bicyclists Bicyclists BICYCLE AND/OR PEDESTRIAIN INFRASTRUCTURE (Check all that apply) Bicycle Class I ❑ Class II ❑ Class III ® Other Pedestrian Sidewalk ® Crossing ® Other Multiuse Trails/Paths Meets "Class I" Design Standards n Other DISADVANTAGED COMMUNITIES Project contributes toward the Disadvantaged Communities funding requirement the project must clearly demonstrate a direct, meaningful, and assured benefit to a community that meets any of the following criteria ® Yes M No If yes, which criterion does the project meet in regards to the Disadvantaged Community (mark all that apply) Household Income Yes No CalEnvioScreen ® Yes No Student Meals ® Yes No Local Criteria Q Yes No Is the majority of the project physically located within the limits of a Disadvantaged Community © Yes ❑ No CORPS Does the agency intend to utilize the Corps ® Yes ❑ No Form Date March 25, 2015 Page 3 of 6 Packet Pg 136 08 Grand Terrace 1 ATP Cycle 2 Apphcation Form Trails (Multiuse and Recreational) (Also fill out Bicycle and Pedestrian Sub -Type information above) Trails Projects constructing multi -purpose trails and are generally eligible in the Active Transportation Program If the applic believes all or part of their project meets the federal requirements of the Recreational Trails Program they are encouraged to s a determination from the California Department of Parks and Recreation on the eligibility of their project to complete for this funding This is optional but recommended because some trails projects may compete well under this funding program For all trails projects Do you feel a portion of your project is eligible for federal Recreational Trail fundmg9 ❑ Yes ® No If yes, estimate the total projects costs that are eligible for the Recreational Trail funding If yes, estimate the % of the total project costs that serve "transportation" uses9 Applicants intending to pursue "Recreational Trails Program funding" must submit the required information to the California Department of Parks and Recreation prior to the ATP application submissions deadline (See the Application Instructions for details) PROJECT STATUS and EXPECTED DELIVERY SCHEDULE Applicants need to enter either the date the milestone was completed (for all milestones already complete prior to submitting the application) or the date the applicant anticipates completing the milestone Applicants should enter "N/A" for all CTC Allocations that will not be requested as part of the project Per CTC Guidelines, all project applications must be submitted with the expectation of receiving partially federally funded and therefore the schedule below must account for the extra time needed for federal project delivery requirements and approvals See the application instructions for more details The agency is responsible for meeting all CTC delivery requirements or their ATP funding will be forfeited For projects consisting of entirely non -infrastructure elements are not required to complete all standard infrastructure project milestones listed below Non -infrastructure projects only have to provide dates for the milestones identified with a " * " and can provide "N/A" for the rest MILESTONE CTC - PA&ED Allocation * CEQA Environmental Clearance * NEPA Environmental Clearance CTC - PS&E Allocation CTC - Right of Way Allocation * Right of Way Clearance & Permits Final/Stamped PS&E package * CTC - Construction Allocation * Construction Complete * Submittal of "Final Report' DATE COMPLETED OR EXPECTED DATE 12/10/15 12/30/16 12/30/16 6/30/17 N/A N/A 3/30/18 8/31/18 6/3/19 12/31/19 Form Date March 25, 2015 Page 5 of 6 1 Packet Pg 138 f F FY. �. ') d�A,7°d f City of Grand Terrace - Safe Routes to School In tic ure Project ATP - Cycle 2 - Part B & C - 2015 ACTIVE TRANSPORTATION PROGRAM - CYCLE 2 Part B: Narrative Questions (Application Screening/Scoring) Project unique application No 08-Grand Terrace-1 Implementing Agency's Name City of Grand Terrace Important • Applicants must ensure all data in Part 8 of the application is fully consistent with Part A and C • Applicants must follow all instructions and guidance to have a chance at receiving full points for the narrative question and to avoid flaws in the application which could result in disqualification Table of Contents Screening Criteria Page Narrative Question #1 Page Narrative Question #2 Page Narrative Question #3 Page, Narrative Question #4 Page Narrative Question #5 Page Narrative Question #6 Page Narrative Question #7 Page Narrative Question #8 Page Narrative Question #9 Page Page 11 Packet Pg 140 City of Grand Terrace - Safe Routes to School In ure Project ATP - Cycle 2 - Part 8 & C - 2015 % Part B: Narrative Questions Detailed Instructions for: Question #1 QUESTION #1 POTENTIAL FOR INCREASED WALKING AND BICYCLING, ESPECIALLY AMONG STUDENTS, INCLUDING THE IDENTIFICATION OF WALKING AND BICYCLING ROUTES TO AND FROM SCHOOLS, TRANSIT FACILITIES, COMMUNITY CENTERS, EMPLOYMENT CENTERS, AND OTHER DESTINATIONS, AND INCLUDING INCREASING AND IMPROVING CONNECTIVITY AND MOBILITY OF NON -MOTORIZED USERS (0-30 POINTS) A Describe the following -Current and projected types and numbers/rates of users (12 points max ) Michigan Street is heavily used by the students and residents walking to and from three schools, Grand Terrace Elementary, Terrace Hills Middle and Grand Terrace High Schools Approximately 25% of the students are non- motorized users of the street B Describe how the project links or connects, or encourages use of existing routes (for non -infrastructure a applications) to transportation -related and community identified destinations where an increase in active transportation modes can be realized, including but not limited to schools, school facilities, transit facilities, community, social service or medical centers, employment centers, high density or =- affordable housing, regional, State or national trail system, recreational and visitor destinations or c' i other community identified destinations via (12 points max) _ 0 a creation of new routes N b removal of barrier to mobility 0 c closure of gaps = d other improvements to routes 0 .r e educates or encourages use of existing routes 0 Michigan Street is one of the major streets connecting the north and south ends of the City To the north, Michigan Street leads to shopping centers, community center, civic center, library, public transportation, parks and elementary and middle schools On the south Michigan Street leads to the high school and a park Implementation of this infrastructure project will create a new, enhanced and safe route for non - motorized users by filling gaps of missing sidewalks Incorporation of lighted crosswalks and lighted stop signs at intersections along Michigan Street along with a continuous sidewalk will remove barriers to mobility and encourage users to utilize existing route for non -motorized travelling purpose C Referencing the answers to A and B above, describe how the proposed project represents one of the ¢ 0 Implementing Agencies (and/or project Partnering Agency's) highest unfunded non -motorized active transportation priorities (6 points max) m E s Improving Michigan Street to provide a safe commute to residents has been a top priority project for the �a City of Grand Terrace The City started working on an infrastructure project for Michigan Street, but due a to unavailability of funds the project could not proceed If this project is granted funding, it will allow the City to complete the sidewalk portion of the project, and it would be included as Capital Improvement Project to commence the work r Page 13 Packet Pg 142 City of Grand Terrace - Safe Routes to School In n ` ure Project ATP - Cycle 2- Part B&C-2015 fi Part B: Narrative Questions Detailed Instructions for: Question #3 QUESTION #3 PUBLIC PARTICIPATION and PLANNING (0-I5 POINTS) Describe the community based public participation process that culminated in the project/program proposal or will be utilized as part of the development of a plan A Who Describe who was engaged in the identification and development of this project/program/plan (for plans who will be engaged) (5 points max) The community was engaged in the identification and development of this project The public participation a process consisted of three (3) town hall meetings, two walk audits each at both Grand Terrace Elementary N c School and Grand Terrace High School, and parent / student surveys Town hall meetings were advertised and L held in the Civic Center Community Room center over a period of two months City Council members attended F- d the meetings and the walk audits Also, other community based organizations were involved, and the > r meetings were attended by City staff to present the project and get the public input City Staff attended a v a Healthy Grand Terrace meeting to present the projects, and obtain input During the community outreach, the main focus was to inform key stakeholders about the project and expectations during the process Detailed information regarding Community participation is included in Part'C' of the application i B How Describe how stakeholders were engaged (or will be for a plan) (4 points max) Stake holders were engaged through three (3) town hall meetings, two (2) walk audits and attending community based meetings like the Healthy Grand Terrace Board Meeting As the project moves forward, stake holders will be informed of the project progress through social media outlets What Describe the feedback received during the stakeholder engagement process and describe how the public participation and planning process has improved the projects overall effectiveness at meeting the purpose and goals of the ATP (5 points max) Stakeholders attended all town hall meetings and walk audits and provided input to the scope the project based on their daily experience as members of the community Residents along Michigan Street are able to observe students walking or bicycling, sometimes in the roadway, to get to school, and in the case of walk audits experienced the actual routes that students would take Public participation improved the effectiveness of the project since the public is the direct user of the product Community input assisted City staff to scope the project according to their needs and ATP purpose and goals to provide measures to encourage increased use of active modes of transportation to achieve an increase in the proportion of trips accomplished by biking and walking, to increase safety and mobility for non -motorized users, to enhance public health and to ensure that disadvantaged communities fully share in the benefits of the program D Describe how stakeholders will continue to be engaged in the implementation of the project/program/plan (1 points max) Stakeholders will continue to be engaged in the implementation of the project through social media Page 15 PacketrP.g 144 City of Grand Terrace - Safe Routes to School Intl ure Project ATP - Cycle 2 - Part B & C - 2015 fi 2 Census tract(s) is in the top 25% of overall scores from CalEnviroScreen 2 0 3 At least 75% of public school students in the project area are eligible for the Free or Reduced Priced Meals Program under the National School Lunch Program 4 Alternative criteria for identifying disadvantage communities (see below) Provide a map showing the boundaries of the proposed project/program/plan and the geographic boundaries of the disadvantaged community that the project/program/plan is located within and/or benefiting Option 1 Median household income, by census tract for the community(ies) benefited by the project • Provide all census tract numbers • Provide the median income for each census track listed • Provide the population for each census track listed Option 2 California Communities Environmental Health Screening Tool 2 0 (CalEnviroScreen) score for the community benefited by the project • Provide all census tract numbers • Provide the CalEnviroScreen 2 0 score for each census track listed CD • Provide the population for each census track listed Option 3 Percentage of students eligible for the Free or Reduced Price Meals Programs 76 • Provide percentage of students eligible for the Free or Reduced Meals Program for each and all schools included in the proposal Option 4 Alternative criteria for identifying disadvantaged communities • Provide median household income (option 1), the CalEnviroScreen 2 0 score (option 2), and if applicable, the percentage of students eligible for Free and Reduced Meal Programs (option 3) • Provide ADDITIONAL data that demonstrates that the community benefiting from the project/program/plan is disadvantaged • Provide an explanation for why this additional data demonstrates that the community is disadvantaged City of Grand Terrace qualifies for Disadvantaged Community based on percentage of students eligible for the Fee or Reduced Meals Programs Detailed information is included as an attachment in Part 'C' of the application At Grand Terrace Elementary School 76% of students receive free or reduced meals which qualifies as disadvantaged community per option 3 w For proposals located within disadvantage community (5 points max) m What percent of the funds requested will be expended in the disadvantaged community? 100 % E Explain how this percent was calculated cc The entire project is located within 2 miles radius from Grand Terrace elementary school which qualifies as a disadvantaged community based on reduced or free meals Q Page 17 Packet Pg 146 7d City of Grand Terrace - Safe Routes to School In ure Project ATP - Cycle 2 - Part B & C - 2015 Part B: Narrative Questions Detailed Instructions for: Question #7 QUESTION #7 LEVERAGING OF NON-ATP FUNDS (0-5 points) A The application funding plan will show all federal, state and local funding for the project (5 points max ) Currently no non Active Transportation Program (ATP) funds are a available for this project Part B: Narrative Questions Detailed Instructions for: Question #8 QUESTION #8 USE OF CALIFORNIA CONSERVATION CORPS (CCC) OR A CERTIFIED COMMUNITY CONSERVATION CORPS (0 or-5 points) Step 1 Is this an application requesting funds for a Plan (Bike, Pedestrian, SRTS, or ATP Plan)? CD ❑ Yes (If this application is for a Plan, there is no need to submit information to the corps and there will be no penalty to applicant 0 points) ❑ No (If this application is NOT for a Plan, proceed to Step #2) cq Step 2 The applicant must submit the following information via email concurrently to both the CCC AND certified community conservation corps prior to application submittal to Caltrans The CCC and certified community conservation corps will respond within five (5) business days from receipt of the information • Project Title • Project Description • Detailed Estimate • Project Schedule • Project Map • Preliminary Plan California Conservation Corps representative Community Conservation Corps representative Name Wei Hsieh Name Danielle Lynch Email atp@ccc ca gov Email Inguiry@atpcommunitycorps org Phone (916) 341-3154 Phone (916) 426-9170 Step 3 The applicant has coordinated with Wei Hsieh with the CCC AND Danielle Lynch with the certified community conservation corps and determined the following (check appropriate box) ❑ Neither corps can participate in the project (0 points) ❑ Applicant intends to utilize the CCC or a certified community conservation corps on the following items listed below (0 points) Page 19 Packet Pg 148 City of Grand Terrace - Safe Routes to School Inc ure Project ATP - Cycle 2 - Part B & C - 2015 k Part B: Narrative Questions Detailed Instructions for: Question #9 QUESTION #9 APPLICANT'S PERFORMANCE ON PAST GRANTS AND DELIVERABILITY OF PROJECTS (0 to-10 points OR disqualification) 1 A Applicant Provide short explanation of the Implementing Agency's project delivery history for all projects that include project funding through Caltrans Local Assistance administered programs (ATP, Safe Routes to School, BTA, HSIP, etc ) for the last five (5) years During last five years the City of Grand Terrace has not secured any Caltrans assisted funding through Caltrans Local Assistance programs B Caltrans response only Caltrans to recommend score for deliverabdity of scope, cost, and schedule based on the overall application Not applicable Page 111 Packet Pg 450 It HE E i� e QCn f I n 3 i Y„a u a 31SeN, iy �, g C d 6jngpueS- a ^--=*==+zek �s»v...e.a- •-«.+wn.^-My^$ .... �-. w... i �" V.M. 3 5. �e a�.am,�s wma ar �.'. z�w tea; �.�a x smf s� awn s•� �a rmcicz-aa� �,a ';aar ..�u r.�'� r.�r..:rw �e xa� a�•ae.;w� f`"'°--" y..-.....-•,e�nt+! aa' i .�ma rsza c±�-�>�rr.a� �z ace�.'ar f �Vivlerrda-Ave ! i_ •• i ,14/ ep-POIAI/1 r. w_ i "hygl� Ei t 04PAjt— Attachment, DRAFT - ATP Infrastructure Application [Revision 2] (1699 Active Transportation Grant Application) 08 Grand Terrace I 7e ATP Cycle 2 Apphcahon orm Dro,ect Partnering Agency Entities that are unable to apply for Active Transportation Program funds or that are unable to enter int `Master Agreement with the State must partner with an eligible applicant that can implement the project In addition, entities that are .mfamiliar with the requirements to administer a Federal -Aid Highway Program project may partner with an eligible applicant tha can implement the project If another entity (Partnering Agency) agrees to assume responsibility for the ongoing operations and maintenance of the facility, documentation of the agreement (e g , letter of intent) must be submitted with the project application, and a copy of the Memorandum of Understanding or Interagency Agreement between the parties must be submitted with the first request for allocation For these projects, the Project Partnering Agency's information shall be provided below (The Grant Writer's or Preparer's information should not be pi ovided) PROJECT PARTNERING AGENCY'S NAME City of Grand Terrace PROJECT PARTNERING AGENCY'S ADDRESS CITY ZIP CODE 22795 Barton Road Grand Terrace CA 92313-5295 PROJECT PARTNERING AGENCY'S CONTACT PERSON Saba Engineer, P E CONTACT PERSON'S PHONE NUMBER (909) 824-6624 Ext 203 MASTER AGREEMENTS (MAs) Does the Implementing Agency currently have a MA with Caltrans9 Implementing Agency's Federal Caltrans MA number Implementing Agency's State Caltrans MA number CONTACT PERSON'S TITLE Senior Civil Engineer CONTACT PERSON'S EMAIL ADDRESS sngineer@grandterrace-ca gov Yes ® No N/A N/A * Implementing Agencies that do not currently have a MA with Caltrans, must be able to meet the requirements and enter into an MA with Caltrans prior to funds allocation The MA approval process can take 6 to 12 months to complete and there is no guarantee the agency will meet the requirements necessary for the State to enter into a MA with the agency Delays could also result in a failure to meeting the CTC Allocation timeline requirements and the loss of ATP funding PROJECT NAME (To be used in the CTC project list) City of Grand Terrace - ATP Planning Application Number a out of 11 1 Applications PROJECT DESCRIPTION (Max of 250 Characters) To conduct a feasibility study to create safe connectivity for non-motonzed & active transportation to schools, shopping & community centers, bike lanes, public transportation, parks, neighboring communities, Gage Canal & identify City scenic areas PROJECT LOCATION (Max of 250 Characters) City of Grand Terrace al M rn m V 0 A w .a ca d LL a F- a L— LL 0 r c ai E 0 to Form Date March 25, 2015 Page 2 of 6 1 Packet Pg 154 r,. 08 Grand Terrace 1 fi PROJECT TYPE (Check only one I, NI or IINI) Infrastructure Ql ❑ OR Non -Infrastructure (NI) "Plan' applications to show as NI only Development of a Plan in a Disadvantaged Community If Yes, check all Plan types that apply ❑ Bicycle Plan ❑ Pedestrian Plan ❑ Safe Routes to School Plan ® Active Transportation Plan t7e ATP Cycle 2 Application orm OR Combination (N/NI) ❑ ® Yes ❑ No Indicate any of the following plans that your agency currently has (Check all that apply) Bicycle Plan ® Pedestrian Plan ❑ Safe Routes to School Plan ❑ Active Transportation Plan ❑ PROJECT SUB -TYPE (check all Project Sub -Types that apply) ® Bicycle Transportation % of Project 50 0 % (ped +bike must = 100%) ® Pedestrian Transportation % of Project 50 0 % ® Safe Routes to School (Also fill out Bicycle and Pedestrian Sub -Type information above) How many schools does the project impact/serve 4 If the project involves more than one school I)Insert Multiple Schools' in the School Name, School Address, and distance from school, 2) Fill in the student information based on the total project, and 3) Include an attachment to the application which clearly summarizes the following school information and the school official signature and person to contact for each school School name School address District name District address Co -Dist -School Code Multiple Schools Multiple Schools Colton Joint Unified School District 1212 Valencia Drive, Colton, California 92324 36-67686-0000000 School type (K-8 or 9-12 or Both) Both Project improvements maximum distance from school 3 0 mile Total student enrollment 4,814 % of students that currently walk or bike to school% % Approx # of students living along route proposed for improvement Percentage of students eligible for free or reduced meal programs ** % **Refer to the California Department of Education websde hqp //www cde ca gov/ds/sh/cw/filesafdc asp A map must be attached to the application which clearly shows the limits of 1) the student enrollment area 2) the students considered to be along the walking route being improved 3) the project improvements I Form Date March 25, 2015 Page 4 06 I Packet Pg 156 08 Grand Terrace I k PROJECT FUNDING (in 1000s) 7e ATP Cycle 2 Application orm Per CTC Guidelines, Local Matching funds are not required for any ATP projects, but Local Leveraging funds are strongly encouraged See the Application Instructions for more details and requirements relating to ATP funding ATP funds being requested for this application/project by project delivery phase ATP funds for PA&D $0 ATP funds for PS&E $0 ATP funds for Right of Way $0 ATP funds for Construction ATP funds for Non -Infrastructure Total ATP funds being requested for this application/project Local funds leveraging or matching the ATP funds $295 (All NI funding is allocated in a prolect's Constniction Phast $295 $0 For local funding to be considered Leveraging/Matching it must be for ATP eligible activities and costs Per CTC Guidelines, Local Matching funds are not required for any ATP projects, but Local Leveraging funds are strongly encouraged See the Application instructions for more details and requirements relating to ATP funding Additional Local funds that are non -participating' for ATP $0 These are local funds required for the overall project, but not for ATP eligible activities and costs They are not considered leverage/match TOTAL PROJECT FUNDS ATP - FUNDING TYPE REQUESTED $295 Per the CTC Guidelines, All ATP projects must be eligible to receive federal funding Most ATP protects will receive federal funding, however some projects may be granted State only funding (SOF) for all or part of the project Do you believe your project warrants receiving state -only funding? ❑ Yes ® No If Yes , provide a brief explanation (Max of 250 characters) Applicants requesting SOF must also attach an "Exhibit 22-f c O is c� Q. Q Q O C O r CIS t O M qi C cc F m .G c� Q o� rn m I— LL 0 c m E ATP PROJECT PROGRAMMING REQUEST (PPR) In addition to the project fundmg information provided in Part A of the application, all applicants must complete the ATP Project Programming Request form and include it as Attachment B More W information and guidance on the completion and submittal of this form is located in the Application Instructions Document under Part Q C - Attachment B Form Date March 25, 2015 Page 6 of 6 1 Packet Pg 158 el City of Grand Terrace - Safe Routes to School In ure Project ATP - Cycle 2 - Part B & C - 2015�fi`* s � Part B: Narrative Questions Detailed Instructions for: Screening Criteria The following Screening Criteria are requirements for applications to be considered for ATP funding Failure to demonstrate a protect meets these criteria will result is the disqualification of the application 1 Demonstrated fiscal needs of the applicant The proposed Safe Routes to School infrastructure project will provide safe and accessible sidewalks and crosswalks along Michigan Street Suggested street is a combination Secondary Highway and Collector Street which runs north -south and is the main connector and major access between three schools Grand Terrace Elementary School (with about 735 students enrolled in 2014-2015) on the north, Terrace hills Middle School (with about 1,016 students enrolled in 2014-2015) on east and Grand Terrace High School (with about 2,272 students enrolled in 2014-2015) on the south These three schools are located in a residential neighborhoods populated with young families Michigan Street is highly utilized by non- motorists users Students and those accompanying them, currently walk or ride bicycles in the roadway as Michigan Street has missing sidewalks, crosswalks, bike lanes and other pedestrian safety measures It is imperative that this project is constructed to 1 create a safe route for pedestrians and to encourage walking and bicycling along Michigan Street between Commerce Way and Main Street The Project also eases poverty impacts by directly providing a higher degree of mobility to disadvantaged communities 2 Consistency with Regional Plan 2 Consistency with Regional Plan The San Bernardino Non -Motorized Transportation Plan (NMTP) (updated April 2011, amendments through May 7, 2014) serves as the comprehensive plan for bicycle and pedestrian infrastructure in the County The development of this project is in consistent with goals set forth in NMTP NMTP goals includes 1) increased bicycle and pedestrian access 2) increased travel by cycling and walking, 3) routine accommodation in transportation and land use planning, and 4) improved bicycle and pedestrian safety (page ES-4) The City's 2010 General Plan, Circulation Element will be revised if needed to incorporate the findings resulting from this feasibility study Page 12 Packet, o 660 7 e City of Grand Terrace - Safe Routes to School In ` ure Project ATP - Cycle 2 - Part B & C - 2015 fi Part B. Narrative Questions Detailed Instructions for. Question #2 QUESTION #2 POTENTIAL FOR REDUCING THE NUMBER AND/OR RATE OF PEDESTRIAN AND BICYCLIST FATALITIES AND INJURIES, INCLUDING THE IDENTIFICATION OF SAFETY HAZARDS FOR PEDESTRIANS AND BICYCLISTS (0-25 POINTS) A Describe the plan/program influence area or project location's history of collisions resulting in fatalities and injuries to non -motorized users and the source(s) of data used (e g collision reports, community observation, surveys, audits) (10 points max ) From the accident data available from 2004 to 2012 there have been a total of 63 accidents within the City limits These accidents resulted in 1 fatal (1 6%), 4 severe injury (6 3%), 23 other visible injury (36 5%), and 35 complaint of pain (55 6%) Additionally, through community surveys, walk audits and series of town hall meetings have been conducted to receive community input Details are attached in Part'C' of the application B Describe how the project/program/plan will remedy (one or more) potential safety hazards that contribute 1) to pedestrian and/or bicyclist injuries or fatalities, including but not limited to the following possible areas (15 points max ) - Reduces speed or volume of motor vehicles in the proximity of non -motorized users - Improves sight distance and visibility between motorized and non -motorized users - Eliminates potential conflict points between motorized and non -motorized users, including creating physical separation between motorized and non -motorized users - Improves compliance with local traffic laws for both motorized and non -motorized users - Addresses inadequate traffic control devices - Eliminates or reduces behaviors that lead to collisions involving non -motorized users - Addresses inadequate or unsafe traffic control devices, bicycle facilities, trails, crosswalks and/or sidewalks The installation of sidewalks, lighted crosswalks and lighted stop signs will create a continuous divider between non -motorized users and vehicular traffic, thereby eliminating potential conflict points by creating physical separation, and address inadequate sidewalks Existing crosswalks are not very visible Lighted crosswalks and lighted stop signs will provide increased visibility between motorized and non -motorized users ` - 1 Page 4 2 Packet Pg `162 City of Grand Terrace - Safe Routes to School In ure Project ATP - Cycle 2 - Part B & C - 2015 R Part B: Narrative Questions Detailed Instructions for: Question #4 QUESTION #4 IMPROVED PUBLIC HEALTH (0-10 points) • NOTE Applicants applying for the disadvantaged community set aside must respond to the below questions with health data specific to the disadvantaged communities Failure to do so will result in lost points A Describe the health status of the targeted users of the project/program/plan (3 points max) City has acquired health related information from San Bernardino County Department of Public Health and is included in Part 'c' of the application B Describe how you expect your project/proposal/plan to enhance public health (7 points max ) The project will improve overall public health in San Bernardino County and, specifically, the City of Grand Terrace by improving health and safety through infrastructure improvements that will engage residents, specifically children, in more active lifestyles The result will improve health and decrease healthcare costs for this disadvantaged community Health- Air Quality — San Bernardino County has extremely poor air quality due to traffic congestion, and has highest number of unhealthy air quality days in the state The unhealthy air quality days were m measured over a three-year period (2009-2011) using AQS hourly ozone data to calculate the daily 8- hour maximum concentration of ozone for each county San Bernardino County has earned a letter'F' based on the number of high ozone days This project will encourage use of non -motorized modes of r transportation, thereby decreasing pollution and enhancing air quality y Health Obesity — Residents in San Bernardino County are more obese and statically less active than many other counties San Bernardino County ranked 40th out of 57 California counties in terms of physical health outcomes, and ranks 45th in terms of health factors based on health behaviors, clinical care, social and economic factors and the physical environment This project will encourage physical activities in the community and improve the health results for the County Part B: Narrative QuestionsLL o Detailed Instructions for: Question #5 ;_ QUESTION #5 to BENEFIT TO DISADVANTAGED COMMUNITIES (0-10 points) Q A Identification of disadvantaged communities (0 points —SCREENING ONLY) Page 16 To receive disadvantaged communities points, projects/programs/plans must be located within a disadvantaged community (as defined by one of the four options below) AND/OR provide a direct, meaningful, and assured benefit to individuals from a disadvantaged community 1 The median household income of the census tract(s) is 80% of the statewide median household income Packet Pg 664 City of Grand Terrace - Safe Routes to School In tic ure Project ATP - Cycle 2 - Part B & C - 2015 \` C Describe how the project/program/plan provides (for plans will provide) a direct, meaningful, and assured benefit to members of the disadvantaged community (5 points max) Define what direct, meaningful, and assured benefit means for your proposed project/program/plan, how this benefit will be achieved, and who will receive this benefit Minimize household transportation expenditures Households tend to spend more on transportation in locations with poor accessibility and limited alternatives to driving By improving accessibility and providing additional transportation choices, families will have more choices and opportunities to save money This project will enable them to walk and bike to places that were only accessible by car This will decrease their fuel consumption and increase their physical activity Part B• Narrative Questions Detailed Instructions for Question #6 QUESTION #6 COST EFFECTIVENESS (0-5 POINTS) A Describe the alternatives that were considered and how the ATP-related benefits vs project -costs varied between them Explain why the final proposed alternative is considered to have the highest Benefit to Cost Ratio (B/C) with respect to the ATP purpose of "increased use of active modes of transportation" (3 points max) j Project scope is to provide missing sidewalk and lighted crosswalks and lighted stop signs to encourage non - motorized users The other alternative was to provide a recreational trail along Michigan Street along with amenities for recreation purposes This alternative could achieve ATP goals but is not feasible to achieve at this point due to limited right-of-way available B Use the ATP Benefit/Cost Tool, provided by Caltrans Planning Division, to calculate the ratio of the benefits of the project relative to both the total project cost and ATP funds requested The Tool is located on the 4) CTC's website at http //www dot ca sov/h4/tpp/offices/eab/atp html After calculating the B/C ratios for s 0 the project, provide constructive feedback on the tool (2 points max) c a Benefit and Benefit ( Total Project Cost Funds Requested) Using TIMS cost benefit analysis, estimated cost benefit ratio is 3 6 The total lifetime monetary benefits calculated by TIMS is $6,280,070 56 (This number will be refined, pending updated pedestrian counts) Page 18 Packet Pg I °'7 e City of Grand Terrace - Safe Routes to School In ure Project ATP - Cycle 2 - Part B & C - 2015 R ❑ Applicant has contacted the corps but intends not to use the corps on a project in which either corps has indicated it can participate (-5 points) ❑ Applicant has not coordinated with both corps (-5 points) The CCC and certified community conservation corps will provide a list to Caltrans of all projects submitted to them and indicating which projects they are available to participate on The applicant must also attach any email correspondence from the CCC and certified community conservation corps to the application verifying communication/participation California Conservation Corps (CCC) and Community Conservations Corps( CALCC) have been contacted on May 18, 2015 via email requesting for the partnership in the project Response was received via email from CCC on May 20 stating that they will not partner with the City in this project CALCC has not responded as of May 21, 2015 Emails are included in the in Part'C' of the project Page 110 Packet,Pg 168 `', 7 e City of Grand Terrace - Safe Routes to School In ure Project ATP - Cycle 2 - Part B & C - 2015 Part C. Application Attachments Applicants must ensure all data in this part of the application is fully consistent with the other parts of the application Seethe Application Instructions and Guidance document for more information and requirements related to Part C List of Application Attachments The following attachment names and order must be maintained for all applications Depending on the Project Type (I, NI or Plans) some attachments will be intentionally left blank All non -blank attachments must be identified in hard -copy applications using "tabs" with appropriate letter designations Application Signature Page Attachment A Required for all applications ATP - PROJECT PROGRAMMING REQUEST (ATP-PPR) Attachment B Required for all applications Engineer's Checklist Attachment C L Required for Infrastructure Projects F m Project Location Map Attachment D a Required for all applications Project Map/Plans showing existing and proposed conditions Attachment E Required for Infrastructure Projects (optional for'Non-Infrastructure' and 'Plan' Projects) a Photos of Existing Conditions Attachment F w Required for all applications .8 Project Estimate Attachment G U. Required for Infrastructure Projects o, I - Non -infrastructure Work Plan (Form 22-R) Attachment H a Required for all projects with Non -Infrastructure Elements u. ga Narrative Questions backup information Attachment I Required for all applications m Label attachments separately with "H-#" based on the # of the Narrative Question E �a Letters of Support Attachment J a Required or Recommended for all projects (as designated in the instructions) Additional Attachments Attachment K Additional attachments may be included They should be organized in a way that allows application reviews easy identification and review of the information Page 112 Packet Pg 170 �'�tGttL�iiCz�� AGENDA REPORT MEETING DATE May 26, 2015 Council & Successor Agency Item TITLE Introduction of Proposed Budget for Fiscal Year 2015-16 PRESENTED BY Cynthia Fortune, Finance Director RECOMMENDATION 1) Receive and file the Proposed Budget for Fiscal Year 2015-16, 2) Begin budget deliberations on the Proposed Budget for Fiscal Year 2015-16, 3) Provide direction on Fiscal Year 2015-16 budget requests/adjustments, and 4) Provide direction Fiscal Year 2015-16 fixed asset requests 2030 VISION STATEMENT This staff report supports City Council Goal #1 "Ensure our Fiscal Viability" through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations BACKGROUND The Proposed Budget for Fiscal Year (FY) 2015-16 is hereby submitted for the City Council's review and deliberation prior to adoption The Proposed Budget shows the projected revenues and expenditures for the upcoming fiscal year Once adopted, the FY 2015-16 Budget will serve as the City's financial plan for the upcoming fiscal year and as the basis for budgetary control All City funds are included in the Proposed Budget The focus is on the review and approval of the FY2015-16 budget requests DISCUSSION Two (2) funds have submitted proposed budget requests for Council's consideration the General Fund and the Child Care Services Fund Following is a brief discussion of the assumptions in projecting revenues and expenditures and a summary of proposed budget requests General Fund Revenues As presented to Council at the City's Budget Workshop on May 13, 2014, the General Fund revenues include the following adjustments General Fund property taxes are frozen, (since all of City Grand Terrace is part of the former redevelopment project area, all increased tax revenue goes to the Successor Agency), Additional tax revenues received by the General Fund from the Successor Packet Pg x172 Public Safety $50,000 Non -Departmental 66165 Total 6 As shown in the summary above, one of the key elements of the proposed FY2015-16 budget is to realign departmental expenditures to the correct cost center and provide City Council with more accurate monthly financial reports A detailed explanation of each department's proposed adjustment is outlined below Department Description Amount City Council . Decrease in Travel & Conferences account ($4,400) from $8,400 to $4,000, history has shown that the average expenditure in this account over the past 3 years account totaled $4,000 City Manager's . Decrease in the City Manager's Office of two ($69,590) Office positions (Administrative Intern & Executive Assistant), savings used for the Class & Comp Study implementation , • Increase in the Senior Citizen's Program to $2,600 account for the increase in utility costs and building maintenance costs, • Decrease in the Emergency Operations ($5,100) Center (EOC) to reflect average expenditures of the program over the past 3 years City Attorney . Decrease in the City Attorney's overall ($9,000) expenditure accounts based on the department's spending history over the past 3 ears City Clerk . Decrease in the City Clerk's overall ($3,000) expenditure accounts based on the department's spending history over the past 3 ears Community . Increase in Building Official services to match $3,200 Development actual costs incurred in FY2014-15, • Decrease in Public Works Engineering ($9,732) services, • Increase in the code enforcement programs of $6,810 $6,810 due to the increase in the animal services contract with the City of San Bernardino, • Decrease in facilities maintenance due to the ($30,300) completion of lease payments for the Heating, Ventilation & Air -Conditioning (HVAC) units in City Hall, Packet Pg 174 8. Y j fund balance for the General Fund at year-end, June 30, 2015, is $2,101,323 as shown below If the FY2015-16 proposed budget is approved, the General Fund's fund balance will increase by $897 Description Amount General Contingency Reserve $880,000 Equipment Replacement Reserve $400,000 Other Post Employment Benefits OPEB $261,500 Budget Stabilization Reserve 559 823 Sub -Total S2AMM FY2015-16 proposed surplus $897 Adjusted Total UJ 2.220 The 2015-16 proposed budget submitted to Council for review and approval does not request the use of the fund balance These reserves will continue to be set aside for any future funding considerations as directed by City Council Proposed Fixed Assets As part of the General Fund's fund balance, as shown above, funds were set aside for several reserves, which included an equipment replacement reserve and a budget stabilization reserve Below are the proposed fixed asset purchases for FY2015-16 and the proposed funding reserve to be used for the purchase of the fixed assets EQUIPMENT REPLACEMENT RESERVE Proposed Description Amount Purchase On-line Permitting This purchase would be for the Community $15,000 System Development Department, the intended use would be to allow for the implementation of online permitting This purchase will improve the efficiency and organization of the department The use of an online permitting system was proposed in the 2030 Vision Plan MinuteTraq MinuteTraq is the City's agenda processing $40,000 Upgrade system used to create, approve and submit staff reports presented to City Council, Successor Agency & Planning Commission The upgrade will include web streaming, electronic voting & paperless agendas Laserfiche Laserfiche is an electronic records $45,000 Records management system that would improve the Management efficiency in the storage, retention, and System disposition of records This system can create detailed reports on which records are eligible for access, and which record are eligible to be transferred or destroyed Packet Pg 176 Council The City Council Chamber's current audio and $20,000 AudioNideo video systems are over 15 years old and in Upgrade need of replacement The amplification of sound produced by the current audio system is at times poor, upgrading the system will allow for clearer presentations, and less misunderstandings and interruptions TOTAL REQUEST $42,000 In addition, as requested by City Council, attached is the City's Fixed Asset Listing as of June 30, 2014 This listing shows equipment and vehicles and does not include improvements, buildings, land, street, curbs, and gutters General Fund Flve-Year Projection Attached for Council's review is the General Fund's five-year projection In preparing the projections, below are the following assumptions used for projecting both revenues and expenditures Revenues - General Fund property taxes are frozen, (since all of City Grand Terrace is part of the former redevelopment project area, all increased tax revenue goes to the Successor Agency), - Receipt of on -going funds of $300,000 annually from the waste water agreement between Grand Terrace and Colton, - Increase in other revenues of 3%, - Decrease in Sales Taxes in FY2017-18 & 2018-19 due to the anticipated 215 freeway construction at the Barton -Road interchange, a slight increase is projected in FY2019-20 assuming the completion of the 215 construction project Expenditures - Maintain Sheriff's contract staffing at the current level, - Increase in the Sheriff's contract by 4 5% as provided by the County Sheriff's office, - Increase in CalPERS retirement contributions by 3 5% as provided by CaIPERS, - Salary and Benefit assumptions ✓ Continuance of the 36-hour (4 day) work week for City Hall employees and corresponding 10% reduction, ✓ Continued suspension of merit increases, and ✓ No cost -of -living adjustments Child Care Fund The Child Care Services Fund is affected by the implementation of the new minimum wage rate effective July 1, 2015 California AB10 raises the California minimum wage from $9 00/hour to $10 00/hour effective July 1, 2015 Currently, most of the Child Care personnel are paid at either the required minimum wage level of $10 00/hour, or higher Packet Pg 178 • 4-Child Care FY2015-16 Proposed Budget (PDF) • 5-2015-16 Budget Appropriations (PDF) APPROVALS Cynthia Fortune Completed 05/20/2015 9 41 PM Finance Completed 05/20/2015 9 42 PM City Attorney Completed 05/21/2015 7 27 AM City Manager Completed 05/21/2015 7 48 AM City Council Pending 05/26/2015 6 00 PM N Packet Pg 18701 Questions Sheriff Contract , Fiscal Years 2011 /2012 and 2012/2013: 1/4 of Lieutenant (shared with other contracts and } , County) I Full -Time Sergeant Although only paid for 1 Sergeant, guaranteed 24/7 coverage. In essence, there is always a Sergeant available ' 24/7. ,11/2 Detective shared with other contracts _ 1 Deputy Sheriff 24/7 (w/backfill)� '412-hour shifts=4 deputies total. .2 Deputy_ Sheriffs 40 hrs. a week (w/backfill) 1 Deputy Monday -Thursday, -10 hrs. per,day _ ,,1 Deputy Thursday-Sunday,_10_hrs. per day i 1 Office Specialist )ntracts) ! , 5.00 4.50 4.00 3.50 3.00 2.50 2.00 1 .50 1.00 0.50 0.00 Grand Terrace Staffing Level Degression 9/10 10/11 11/12 12/13 13/14 14/15 15/16 :Deputy Sheriff 24/7 Deputy Sheriff 40 hr. week Detective/Corporal Sheriffs Service Specialist Traffic Car Sheriff Contract from 2009ml 0 to 201 5ml 6 9/10 10/11 11112 12/13 13/14 14/15 15/16 Lieutenant 55,333 59,906 54,798 53,980 47,128 49,562 52,084 r 5 09% Sergeant 206,527 223,963 204,644 198,886 173,591 182,508 191,6711 ; 5 02% Detective/Corporal 151,933 164,398 149,845 90,355 92,152 96,647 100,063' 3 53% Deputy Sheriff 860,734 927,771 976,717 1,019,098 869,470 903,642 935,505 3 53% Deputy Sheriff -Traffic Car 125,289 135,047, - - Sheriff's Service Specialist 62,762 64,319 48,878 Office Specialist 105,599 108,687, 98,502 96,353 83,183 84,719 85,510 0 93% Motor Pool Services Asst 11,880 12,201 11,070 10,826 9,345 9,562 9,674 1 17% Marked Unit 43,593 43,593 30,470 35,997 35,961 37,725 39,369' 4 36% Unmarked Unit 12,946 12,970 11,216 7,227 7,215 7,243 6,403 -11 60% Ford Explorer 5,738 5,738 5,9381 ' Citizen Patrol 1,271 1,271 1,271 1,437 1,425 1,416 1,376 -2 82% Dispatch Services 97,782 104,545 94,624 92,580 79,965 81,388 83,744 2 89% HT's 4,097 4,097 4,097 3,856 3,374 3,374 3,374 0 00% HT Maintenance 6,552 6,552 6,552 4,992 4,368 4,368 4,403 0 80% aser Replacement 3,124 3,124 3,124 2,664 2,624 2,296 2,296 0 00% Additional MDC 2,710 2,710 2,710 Administrative Support 8,468 8,773 7,768 7,685 6,599 6,718 6,782 0 95% Facility Support 2,637 2,637 2,637 Office Automation 4,529 4,529 10,877 10,782 10,782 12,231 12,940 5 80% Service & Supplies 16,164 16,164 14,095 13,365 11,367 11,376 11,376 0 00% Vehicle Insurance 5,598 7,137 5,512 4,927 8,266 13,638 28,6463 110 05% Pers Liability & Bonding 31,831 29,497 29,627 25,897 20,138 29,508 37,0844 ? 25 67% Worker's Compensation 2,182 2,182 0 00% County Administrative Cost 50,589 54,288 49,405 62,790 64,804 67,361 69,751 3 55% TOTAL 1,877,686 2,003,917 1,824,377 1,743,697 1,531,757 1,607,464 1,684,233 4 78% 115/16 Employee Retirement increase 15/16 2nd of 3 years Patrol Utility Vehicle (UV) upgrade program 3 15/16 Vehicle Liability Insurance increase 415/16 Personnel Liability & Bonding Insurance increase i 4t-W�ue,A &ow na eA&a C�X7 �ida 1;�ti4ckd— eA :e Oq-�. (9 Y�- w --ebS,� 0 j l Lm }4- 'e t(`�S_ q' C@7J�(I Lcxa� 1Q4L.f%Z 7� i U UL u� c,UOt/1 J1 `e5666x�-tric ,uk-Ata Q o C&-u ax WK. a I rt [ I ip aUlr }('1 i � ifi r" 1 5 _ _ Grand Terrace Child Care Services 2015 Rate Comparison of Other Facilities' Weekly Rates Tutor Teddy Bear'' Kinder Grand Terrace !' Title TXpe �i, _ Time a Tymes Care _ _ ; _ Child Care_ San ,__ _ , _ _ _ _ - - � --- Non - It Highland,, Bernardino i6 weeks _Colton Resident 1' Resident jl Kangaroo1_$282.00'l 001 V20.1 21 $R24,40, ` Turtle PIT 12 - 31 /2 yrs. �,� NIA $151®75,, N/A $147.34 $149.91 ;3 31/2_yrs.;:=$215.00_ $194.00; V _ $208.00,; v$196.03�;_=$199.62' -„_ giraffes, ,f .I ,Alligators ` � Monkeys ;,PiT _ _A3 - 5 yrs. IV/A ,�$140.00,� — N/�►_ ,i-_$119.16� $121.i2� F _ 3 -_5 yrs. y $215.®Ora_ $179.00,{_ _ $208.00 _ _ $16ii.ibl $171.% {, 1t Kinder ',PIT '5 - 6 yrs. NIA _ai - N/A� i; -� N/A_$103.53 , $105.83 FR ;,5 - 6_yrs. $127.00`; NIA $145.00,; $142.221 $144.78 School _ -_ ---��- - - - - -- - --i� - Age - -� _ P/'T 1st 6th g r, _ _ _N/A11 N/A - --' --- NIA . �4 $80-= {r , , _ �'F/1' _-',1ast - 6th gr. $127.00'i _ IV/�►_- - $145.00 r--- $9f .86'' $98.18 1 F ^r - - - - 1-1 11 ' City of Grand Terrace General Fund FY2015-16 Proposed Budget 2013-14 2014-15 2015-16 2015-16 2015-16 Year -End Dept Total Actuals Projections Base Budget Request Proposed REVENUES Property Tax 1,454,971 1,407,100 1,484,519 67,000 1,551,519 Residual Receipts - RPTTF 1,790,323 682,256 315,600 465,542 781,142 Franchise Fees 1 477,395 478,000 480,000 - 480,000 Licenses, Fees & Permits 243,468 284,890 291,900 14,800 306,700 Sales Tax 1 958,649 843,960 1,047,000 (147,000) 900,000 Intergovernmental Revenue/Grants 9,289 15,000 5,000 - 5,000 Charges for Services 104,715 78,000 81,200 22,800 104,000 Fines & Forfeitures 32,985 25,000 33,000 3,800 36,800 Miscellaneous 189,114 8,800 5,000 - 5,000 Use of Money & Property 22,049 18,500 22,840 - 22,840 Wastewater Receipts 3,798 700,000 700,000 (400,000) 300,000 5,286,756 4,541,506 4,466,059 26,942 4,493,001 EXPENDITURES City Council 49,013 55,660 61,278 (4,400) 56,878 City Mgr- Administration 293,318 401,850 340,809 (69,590) 271,219 Senior Citizens Program 31,734 30,810 30,500 2,600 33,100 Emer Ops Center 4,962 11,000 11,000 (5,100) 5,900 City Attorney 64,243 73,000 73,000 (9,000) 64,000 City Clerk - Administration 106,686 139,824 163,628 (3,000) 160,628 f Hist & Cultural'Comm 668 1,140 1,200 - 1,200 Budding & Safety 157,101 130,660 153,564 3,200 156,764 Public Works 127,163 241,876 307,936 (9,732) 298,204 Community Events 40,158 51,566 40,514 - 40,514 Code Enforcement 29,764 30,242 25,958 (1,200) 24,758 Enforcement Programs 139,600 186,400 191,570 8,010 199,580 Facilities Maintenance 48,615 106,400 122,197 (30,300) 91,897 CDD - Planning 138,222 153,248 198,403 1,150 199,553 Park Maintenance 139,078 171,956 180,979 (8,200) 172,779 NPDES 63,858 74,256 42,900 - 42,900 Storm Drain Maintenance 16,793 16,000 16,000 - 16,000 Planning Commission 1,283 6,454 6,461 6,461 Finance - Administration 364,916 404,196 488,680 12,355 501,035 Information Technology 141,602 92,500 66,100 (9,530) 56,570 Non -Departmental 1,832,457 679,700 667,700 30,000 697,700 Overhead Cost Alloc (476,167) (317,900) (317,900) 36,165 (281,735) Law Enforcement 1,528,578 1,626,200 1,626,200 50,000 1,676,200 Every 15 Minutes - 10,000 - - - 4,843,645 4,377,037 4,498,676 (6,572) 4,492,104 NET (Revenues less Expenditures) 443,111 164,469 (32,617) 33,514 897 .Packet Pg 181 II Cit o Gran Terrace Fi a Asset Listin as o June Depreciation (Depn) Depn Accumulated Annual Accumulated EQUIPMENT Date Cost Life Depn 6/30/2013 6/30/2014 6/30/201- Net Sobriety Checkpoint Trader 6/1/95 $10,996 10 $1,100 $10 996 - $10�996 Riso raph 3750 Duplicator 7/1/95 13,463 7 1,923 13,463 - 1k3 463 - Xerox 5053RFIN Copier 7/1/95 13,447 5 2,689 13 447 - 13 447 - Pentium 100 File Server/Syslink 10/1/95 6,272 5 1,254 6 272 - 6 272 - Draft Machine/Pnnter 5/1/95 5,800 7 829 5,800 - 5800 - AT&T Phone Sy stem 7/1/95 32 727 10 3,273 32,727 - 32,727 - - 1,697 - Additional 8/1/98 1697 10 170 1,697 Eastman Kodak 90E Copier 2/1/90 14 518 5 2 904 14 518 - 14 -5 8 - Xerox Olympic Copier 11/1/96 8 005 5 1 601 8 005 - 8 005 - HP750C Design Jet 36" 11MG 9/1/97 6,273 5 1,255 6,273 - 6,273 - Sanyo 550ON SVGA Projector 8/1/97 5 986 7 855 5,986 - 5 986 - Trader improvements - EOC 1/1/99 5,064 15 338 4,726 338 5rro64 0 Additional - Shelves 6/1/991 916 15 61 855 61 916 0 - 5,100 - Novell 51 Software 3/27/00 5100 5 1,020 5,100 Comp Workstation - gateway 9115/00 8146 5 1,629 8,146 - 8,146 - - 12,365 - Pentwm III Raid Server 2/7/00 12,365 5 2,473 12,365 Video Traffic Detection S stem 6/29/00 18 678 5 3 736 18 678 - 18 6, - GIS Sewer Data Base 10/7/00 27 056 5 5 411 27,056 - 2A7,056 - 411 4 928 1 232 - 46,684 - Scarifier - Von Arx VA 255 8/22/02 6 160 15 411 4,517 Eden Software Upgrade 6/30/02 46 684 5 9,337 46,684 DSL Internet Access 6/30/02 13 298 10 1 330 13,298 1p3,298 0 1435 J Deere Mower - Frnt Mnt 1/9/03 15,917 15 1 061 10 612 1 061 11 673 4,244 Phone System Upgrade 2126/04 6 868 10 687 6181 687 6,868 0 1P2,355 - FlashCam 530 Vandalism deternt s s 9/30/04 12 355 7 1 765 12,355 Communi!y Message Board- Barton/Palm 6/30/10 66,210 15 4 414 13,242 4 414 17 656 48,554 Gator HPX Tractor- 4X2 Gas w/Aerator 1/31/05 11,992 15 799 6 395 799 71'95 4,797 620 5,581 620 11,316 90,178 79,557 Council Sound Board/System/Am 6/1/05 6,201 10 620 4 961 Civic Center HVAC System 5/3/06 169,735 15 11,316 78,863 Hone ell Energy Retrofit 7/15/00 115,200 20 5 760 74 880 5 760 80 640 34 560 2 562 20,492 17,931 35,717 0 CNG Single Fueling Station 9/21/05 38,423 15 2,562 17 931 Network Server System 12/28/06 35 717 5 7,143 35,717 Comp Workstation - Rental Insp Program 6/6108 6 261 7 894 4 471 894 5 366 895 TOTAL - E UIPMENT $747,631 $80,619 $526,217 $28,923 $555,140 $1921391 Dean Accumulated Depreciation (Depn) Annual Accumulated VEHICLES Date Cost Life Depn 6/30/2013 6/30/2014 6/30/2014 Net 95 Dodge Van - CNG 11/1/95 $25,300 6 $4,217 $25 300 - $25 300 -- 2001 Ford 250 Crew Cab 4/15/01 24,251 6 4,042 24 251- Arrow Truck Bed and Rack ` 4/15/01 4,555 6 759 4 555- - 43,431 - 2002 Ford Van Diesel - CC 11/13/03 40 676 6 6,779 40 676- 2007 Ford F150 2wd super cab - code 2/22/07 23,042 6 3,840 23 042- 2007 Ford F150 2wd super cab - parks 2/22/07 23,042 6 3 840 23 042- 2004 Chev W550 Dump Truck 5/16/07 43 431 6 7 239 43 431 Ski loader 9/25/071 48,488 15 3,233 16164 3 233 19 396 29 092 Tractor 8/23/07 31 075 15 2,072 10,359 2,072 12 431 18 644 5 313 15 938 15 938 2011 - Ford Escape Hybrid 4WDR 12/14/10 31 876 6 5 313 10 625 TOTAL - VEHICLES $295,734 $41,333 $221,444 $10,617 $232,06,1 $63,674 I $39,539 $7,8_7,200 $266,064 GRAND TOTAL $1,043,265 $121,951 $747,661 Not including improvements buildings land streets curb &gutters m NN v m CC N U. 3. m m a m a 0 fA O a 0 a 0 0 c O 3 a 0 e City of Grand Terrace General Fund Five -Year Protection 2015-16 2016-17 2017-18 2018-19 2019-20 Total Proposed Protected Protected Protected Protected REVENUES Property Tax 1,551,519 1,554,879 1,558,340 1,561,905 1,565,576 Residual Receipts - RPTTF 781,142 804,576 828,714 853,575 879,182 Franchise Fees 480,000 480,000 480,000 480,000 480,000 Licenses, Fees & Permits 306,700 315,901 325,378 335,139 345,194 Sales Tax 900,000 927,000 897,712 817,546 859,975 Intergovernmental Revenue/Grants 5,000 5,150 5,305 5,464 5,628 Charges for Services 104,000 107,120 110,334 113,644 117,053 Fines & Forfeitures 36,800 37,904 39,041 40,212 41,419 Miscellaneous 5,000 5,150 5,305 5,464 5,628 Use of Money & Property 22,840 23,525 24,231 24,958 25,707 Wastewater Receipts 300,000 300,000 300,000 300,000 300,000 4,493,001 4,561,206 4,574,358 4,537,906 4625,360 EXPENDITURES a City Council 56,878 56,891 56,906 56,920 56,935 0 CityMgr- Administration 271,219 271,957 272,721 273,511 274,329 g Senior Citizens Program 33,100 33,100 33,100 33,100 33,100 Emer Ops Center 5,900 5,900 5,900 5,900 5,900 c City Attorney 64,000 64,000 64,000 64,000 64,000 City Clerk - Administration 160,628 175,874 161,129 176,394 161,667 - Hist & Cultural Comm 1,200 1,200 1,200 1,200 1,200 Budding & Safety 156,764 156,861 156,962 157,066 157,174 r° Public Works 298,204 298,746 299,306 299,886 300,486 C Community Events 40,514 40,514 40,514 40,514 40,514 c Code Enforcement 24,758 25,131 25,517 25,917 26,331 w Enforcement Programs 199,580 199,580 199,580 199,580 199,580 0 Facilities Maintenance 91,897 91,897 91,897 91,897 91,897 0- L CDD - Planning 199,553 200,363 201,201 202,068 202,966 Park Maintenance 172,779 172,917 173,059 173,207 173,360 } NPDES 42,900 42,900 42,900 42,900 42,900 >_ Storm Drain Maintenance 16,000 16,000 16,000 16,000 16,000 "- Planning Commission 6,461 6,462 6,463 6,465 6,466 Finance - Administration 501,035 501,035 501,035 501,035 501,035 LL Information Technology 56,570 56,570 56,570 56,570 56,570 Non -Departmental 697,700 697,700 697,700 697,700 697,700 c Overhead Cost Alloc (281,735) (281,735) (281,735) (281,735) (281,735) Law Enforcement 1,676,200 1,751,629 1,830,452 1,912,823 1,998,900 M Every 15 Minutes - - - - 4,492,104 4,585,492 4,652,377 4,752,917_ 4,827,274 t �a NET (Revenues less Expenditures) 897 (24 286) (78,019) (215,011) (201,914) Q Packet Pg 883 City of Grand Terrace Child Care Fund FY2015-16 Proposed Budget 2013-14 2014-15 2015-16 2015-16 2015-16 Year -End Dept Total Actuals Proiections Base Budget Request Proposed Re enues Tiny Tot Program 82,824 84,000 78,823 1,971 80,794 After School Program 354,941 355,000 392,172 9,804 401,976 Pre -School Program 655,329 740,000 707,160 17,679 724,839 Nutrition Program Grant Revenue - - - 30 000 30,000 1,093,094 1,179,000 1,178,155 59,454 1,237,609 E pen itures Salaries 549,914 575,223 601,990 - 601,990 Benefits 235,144 263,381 265,394 - 265,394 Professional/Contractual Services 37,842 23,664 39,300 4,400 43,700 Materials & Supplies 57,206 59,770 57,500 23,600 81,100 Lease of Facility/Equipment 8,000 - 8,000 (4,000) 4,000 Equipment - - - - - Capital Projects - 5,000 - - - Utilities 17,419 15,967 17,100 (1,100) 16,000 Overhead Cost Allocation 198,829 198,800 198,800 - 198 800 1,104,354 1,141805 1,188,084 22,900 1,210,984 Net (Revenues less Expenditures) (11,260) 37,195 (9,929) 36,554 26,625 Packet Pg 184 78e City of Grand Terrace FY2015-16 Proposed Budget (Revenue and Expenditure Appropriations) by Fund 2013-14 2014-15 2015-16 2015-16 2015-16 Type Fund Fund Description Actuals Buudged Base Requests Proposed REV 09 CHILD CARE CENTER FUND 1,093,112 1,254,171 1,178,155 59,454 1,237,609 EXP 09 CHILD CARE CENTER FUND 1,104,354 1,213,831 1,188,084 22,900 1,210,984 N Net Surplus/(Use of Fund' Balance) 11,242 40,340 9,929 36,554 26,625 , d REV 10 GENERAL FUND 5,286,7564,419,470 4,466,059 26,942 4,493,001 EXP 10 GENERAL FUND 4,843,645 4,523,393 4,498,676 6,572 4,492,104 w 443,111 103,923 32,617 '33,514- " _:8971 16. 800 m REV 11 STREET FUND 86,704 2,000 2,000 (1,200) EXP 11 STREET FUND 49,207 49,200 49,200 49,200 - -a �- 37,497 47,200 (4T200) 48,000� 800 in - - REV 12 STORM DRAIN FUND 5,069 5,600 5,600 - 5,600 c EXP 12 STORM DRAIN FUND - - - - - c. y 25,069 5,600 5,600 5,6001 a REV 13 PARK FUND 9,244 800� 800 - o 800 = EXP 13 PARK FUND 1,584 17,300 17,300 17,300 -r 7,660 1,6,500 416,500 17,300 _ 800 REV 14 SLESF (AB3229 COPS) 100,026 100,000 100,000 - 100,000 EXP 14 SLESF (AB3229 C6PS) 99,091 100,000 100,000 - 100,000 „ 935 REV 15 AIR QUALITY, IMPROVEMENT FUND 14,602 14,000 14,000� - 14,000 w EXP 15 AIR QUALITY IMPROVEMENT FUND - 64,000 - - - c 14,602 50,000 14,000 x - 14,000 99 u CL 372,500 0 REV 16 GAS TAX FUND 484,029 415,900 415,900 (43,400) EXP 16 GAS TAX FUND 343,885 402,490 372,484 - 372,484 a - 140,144 13,410 A3,416 43,400 r__ Q 16 �38,400 REV 17 TRAFFIC SAFETY FUND 26,235 38,400 (20,400) 18,000 EXP 17 TRAFFIC SAFETY FUND 4,890 5,200 5,200 5,200 - m 21,345 33,200 ` 33,200 15,200 18,000r REV -19 FACILITIES FUND-'-- 3,642 ~W 3,400 _ 3,400 850 4,250 0 N EXP 19 FACILITIES FUND - - - - - 3 642 3,4003 400 850 - 4,250 .. a� "I" E REV 20 MEASURE FUND 182,935 170,000 170,000 10,000 180,000 t EXP 20 MEASURE "I"FUND 232,857 170,000 170,000 266,885 436,885R 49,922 256,885 ` 256,885 REV 21 WASTE WATER DISPOSAL FUND 1,535,968 - - - - EXP 21 WASTE WATER FUND 1,578,036 1,200,000 13,500 - 13,500 _DISPOSAL #� _ _-42,068 1,200000 3;$� '13,5 M�1'3,500 i Packet 09 185 779 AGENDA REPORT MEETING DATE May 26, 2015 Council Item TITLE Resolution Establishing Appropriations Limit for Fiscal Year 2015-16 PRESENTED BY Cynthia Fortune, Finance Director RECOMMENDATION (1) Select the Change in Per Capita Personal Income of 3 82% as the Price Factor for the Fiscal Year 2015-16 Appropriations Limit Calculation, (2) Select the Change in County of San Bernardino Population of 1 09% as the Population Change Factor for the Fiscal Year 2015-16 Appropriations Limit Calculation, and, (3) Adopt Resolution 2015- Establishing Appropriations Limit of $11,991,632 for the City of Grand Terrace for Fiscal Year 2015-16 2030 VISION STATEMENT This staff report supports City Council Goal #1, "Ensure Our Fiscal Viability," through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations BACKGROUND On November 6, 1979, California voters approved the Gann Spending Limitation Initiative (Proposition 4) establishing Article XIIIB of the State Constitution Article XIIIB sets limits on the amount of tax revenues that the State and most local governments can appropriate within a given fiscal year Its basic provisions are as follows Each year, the State and local governments must adopt a resolution establishing an Appropriations Limit, also known as the "Gann Limit' Fiscal Year 1984-85 appropriations serve as the base for this limit, with adjustments being made annually to reflect increases in population, the cost of living, and financial responsibility transfers • Only tax proceeds are subject to the limit Charges for services, regulatory fees, grants, loans, donations and other non -tax proceeds are not subject to the limit Exemptions are also made for voter -approved debt, debt that existed prior to January 1, 1979, and for the cost of compliance with court or Federal government mandates Packet Pg 187 Based on the above information, the change in California per capita personal income has been used as the price factor for the FY 2015-16 Appropriations Limit calculation The "population factor" to be used in calculating the Appropriations Limit is defined by Proposition 111 as either a change in the City's population or a change in the County's population, whichever is greater Per information provided by the California Department of Finance, following are the population changes from 2014 to 2015 1) Change in City of Grand Terrace population 0 65% 2) Change in San Bernardino County population 1 09% Since Option 2 (change in County of Grand San Bernardino population) is greater than the City of Grand Terrace population change, it is recommended to be used as the population factor for the FY 2015-16 Appropriations Limit calculation Exhibit A provides the calculation of the FY 2015-16 Appropriations Limit using the recommended price and population factors Exhibit B identifies the revenues that are classified as tax proceeds and those that are classified as non -tax proceeds for Appropriations Limit purposes Exhibit C is the Department of Finance letter providing the per capita personal income and population change information used in the Appropriations Limit calculation 1 -- The City's Appropriations Limit for FY 2014-15 was $11,426,043 The recommended change factor, as allowed by Proposition 111 due to cost of living and population changes, is 1 0495 This results in a FY 2015-16 Appropriations Limit of $11,991,632 The FY 2015-16 Proposed Budget contains appropriations subject to the Appropriations Limit of $3,183,522, which is $8,808,110 below, the City's legal limit FISCAL IMPACT There is no fiscal impact associated with adoption of the FY 2015-16 Appropriations Limit, as the City is safely within its legal appropriations limit for FY 2015-16 ATTACHMENTS • Resolution —Appropriations Limit FY 2015-16 (DOCX) • FY 2015-16 Appropriations Limit Calculation (PDF) APPROVALS Cynthia Fortune Completed 05/14/2015 7 03 PM Finance Completed 05/14/2015 7 03 PM City Attorney Completed 05/18/2015 2 03 PM Packet Pg 889 RESOLUTION NO 2015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2015-16 WHEREAS, Article XIIIB of the California Constitution and Section 7910 of the California Government Code require that each year the City of Grand Terrace shall by resolution, establish an Appropriations Limit for the fiscal year, and WHEREAS, the City Council has prepared a Proposed Budget for Fiscal Year 2015-16, a copy of which is on file in the Office of the City Clerk and available for public inspection, and WHEREAS, the said Proposed Budget contains the estimates of the services, activities and projects comprising the budget, and contains expenditure requirements and the resources available to the City, and WHEREAS, the City's Finance Department has prepared calculations and 2 documentation required for and to be used in the determination of certain matters and 0 for the establishment of an Appropriations Limit for the City for Fiscal Year 2015-16 and 00 such data and documentation has been available to the public for at least fifteen (15) days prior to the adoption of this Resolution, and t WHEREAS, the City Council has considered pertinent data such as price and population factors and made such determinations as may be required by law, and has N adopted this Resolution as a regularly scheduled meeting of the City Council and WHEREAS, the Appropriations Limit for the City of Grand Terrace for Fiscal Year 2015-16 is hereby established at $11,991,632 and the total annual appropriations subject to such limitation for Fiscal Year 2015-16 are determined to be $3,183,522 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS 1 That $11,991,632 is hereby established as the Appropriations Limit for the City of Grand Terrace for Fiscal Year 2015-16 2 The City Council hereby adopts the findings and methods of calculation set forth LL r in Exhibit A (Appropriations Limit Calculation) and Exhibit B (Proceeds of Tax Calculation) E R 3 The City of Grand Terrace reserves the right to revise the factors associated with a the calculation of the limit established pursuant to Article XIIIB of the California Constitution if such changes or revisions would result in a more advantageous Appropriations Limit in the future Packet Pg: 191 EXHIBIT A CITY OF GRAND TERRACE APPROPRIATIONS (GANN) LIMIT CALCULATION FISCAL YEAR 2015-16 APPROPRIATIONS SUBJECT TO THE LIMIT FY 2015-16 Total Revenue* Less Non -Proceeds of Tax A) Total Appropriations Subject to the Limit APPROPRIATIONS LIMIT B) FY 2014-15 Appropriations Limit C) Change Factor** Cost of Living Adjustment Population Adjustment Change Factor (0 9977 x 1 0078) D) Increase (decrease) in Appropriations Limit E) FY 2015-16 Appropriations Limit (B x C) REMAINING APPROPRIATIONS CAPACITY (E-A) Remaining Capacity as Percent of the FY 2015-16 Appropriations Limit % Increase Factor 382 1 0382 109 1 0109 1 0495 $ 6,724,515 3,540,993 $ 3,183,522 11,426,043 $ 565,589 $ 11,991,632 $ 8,808,110 *Revenues are based on FY 2015-16 Proposed Budget (all City funds excluding Successor Agency) ** State Department of Finance Percent of Change in California Per Capita Income Percent of Change in City of Grand Terrace Population 73 45% Packet Pg 193 EXHIBIT C F,NT Z7., A bq, "~ Z a h >: DEPARTM AE ,NT OF EDMUND ESsROWN JR - GOVERNOR c'4UpppH�~ i N A I �I 0 E graTc CAPITOL. V RoaM 1145 a SACRAMENTO CA K 95814 4998 H W%VW 00F,6A [SOV OFFICE OF THE DIRECTOR May 2015 Dear Fiscal Officer Subject Price and Population Information Appropriations Limit The California Revenue and Taxation Code, section 2227, mandates the Department of Finance (Finance) to transmit an estimate of the percentage change in population to local governments Each local jurisdiction must use their percentage change in population factor for January 1, 2015, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2015-16 Attachment A provides the change in California's per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2015-16 appropriations limit Attachment B provides city and unincorporated county population percentage change Attachment C provides population percentage change for counties and their summed Incorporated areas The population percentage change data excludes federal and state institutionalized populations and military populations Population Percent Change for Special Distracts a Some special districts must establish an annual appropriations limit Consult the Revenue and 1b Taxation Code section 2228 for further information regarding the appropriations limit Article Xlil co B, section g(C), of the State Constitution exempts certain special districts from the appropriations limit calculation mandate The Code and the California Constitution can be accessed at the c following website htto //leginfo legislature ca gov/faces/codes xhtml r Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit Any questions special districts have on this issue should be referred to their respective county for clarification, or to their legal representation, or to the law itself No state agency reviews the local appropriations limits Population Certification The population certification program applies only to cities and counties Revenue and Taxation Code section 11005 6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller's Office Finance will certify the higher estimate to the State Controller by June 1, 2015 Please Note Prior year's city population estimates may be revised If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086 MICHAEL COHEN Director By KEELY M BOSLER Chief Deputy Director Attachment Packet Pg 195 Fiscal Year 2015-16 Attachment B Annual Percent Change to Population Minus Exclusions" January 1, 2014 to January 1, 2015 and Total Population, January 1, 2015 Fatal County E-grcent Change -- Population Minus Ettclusions -- Po illation City 2014-2015 1-144 1-1 15 1-1-2015 San Bernardino Adelanto 207 31,779 32 438 33,084 Apple Valley 100 70,687 71,396 71,396 Barstow 068 22 826 22 981 23,407 Big Bear Lake 098 5115 5165 5,165 Chino 480 74 901 78 493 84,465 Chino Hills 203 76,055 77 596 77 596 Colton 072 53,002 53,384 53,384 Fontana 114 202,013 204,312 204 312 Cerra I rr7 � 1 27 2 2 2 Sit Hesperia 083 91,417 92,177 92177 Highland 0 66 53,975 54 332 54,332 Loma Linda 0 62 23,529 23 675 23 751 Montclair 302 37 332 38 458 38 458 Needles 073 4 904 4 940 4 940 Ontario 092 167.240 168 777 168,777 Rancho Cucamonga 110 172168 174 064 174,064 Redlands 084 69 814 70 398 70,398 Rialto 0 75 101,329 102 092 102,092 San Bernardino 065 211 014 212 377 213 933 Twentynine Palms 086 17 370 17,520 25,846 Upland 095 75 074 75 787 75,787 Victorville 078 115,525 116,426 121,168 Yucaipa 065 52 598 52,942 52,942 Yucca Valley 155 21030 21,355 21,355 Unincorporated 063 288,283 290,101 299110 Gc�.r t 1 03 t 25'2 t=7' Ss8 2 �i4 291 'Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and Veteran homes Packet Pg 197 10 AGENDA REPORT May 26, 2015 Council Item Receive and File the FY2015-16 Fiscal Analysis of Child Care Fees Linda Phillips, Director of Child Care Services RECOMMENDATION Receive and file the FY2015-16 Child Care Fiscal Analysis related to a proposed fee increase to the Child Care fees to be brought back for adoption on June 9, 2016 2030 VISION STATEMENT This staff report supports Goal #1 - Ensuring Our Fiscal Viability through exploration of creative means to provide services and ensure appropriate cost recovery for services BACKGROUND On July 1, 2012, Child Care Services was moved from the General Fund into its own Special Revenue Fund as requested and approved by City Council It was intended that the Child Care Services Fund be self-supporting, including charging the fund a cost allocation for general government services provided by the City This includes payroll, invoice and purchasing processing, human resources support, City Manager, City Attorney and other administrative functions For FY 2012-2013 and FY 2013-2014, rate increases were requested and approved by Council in order for the Child Care Program to continue being self-supporting DISCUSSION Minimum Wage Requirements Effective July 1, 2015 California passed AB10, which approved the minimum wage increase to $9 00/hour effective July 1, 2014 and continues to raise the California minimum wage from $9 00/hour to $10 00/hour effective July 1, 2015 The increase impacts the Child Care's operating expenditures for FY 2015-2016 Currently, most of Child Care personnel are paid at either the required minimum wage level of $9 00/hour, or higher This minimum wage increase impacts the Child Care's operating expenditures for FY2015-2016 Ten positions are affected by the implementation of this law and will result in increased salary and benefit costs totaling $14,000 Fund Balance Reserve Requirements Fund Balance reserves are set aside to provide an organization the ability to respond to revenue shortfall or unanticipated expenditures The Government Finance Officers Packet,Pg- 198` Grand Terrace Residents Outside of Grand Terrace Current Weekly Charge Inc Proposed Weekly Charge Current Weekly Charge Inc Proposed Weekly Charge Kangaroo F/T $214 75 $5 37 $220 12 $219 00 $5 48 $224 48 x Turtles P/T $143 75 $3 59 $147 34 $146 25 $3 66 $149 91 F/T $191 25 $4 78 $196 03 $194 75 $4 87 $199 62 G A M P/T $116 25 $2 91 $119 16 $118 75 $2 97 $121 72 F/T $164 00 $4 10 $168 10 $167 50 $4 19 $171 69 Kinder P/T $101 00 $2 53 $103 53 $103 25 $2 58 $105 83 F/T $138 75 $3 47 $142 22 $141 25 $3 53 $144 78 1st - 6th P/T $78 00 $1 95 $79 95 $79 25 $1 59 $80 84 F/T $94 50 $2 36 $96 86 $96 25 $1 93 $98 18 Off Track P/T $110 25 $2 76 $113 01 $112 25 $2 25 $114 50 F/T $157 00 $3 93 $160 93 $159 75 $3 20 $162 95 AM only $27 00 $27 00 $28 55 $28 55 n AM & Wed $56 50 $1 41 $57 91 $58 00 $1 16 $59 16 Tiny Tots da $107 50 $2 69 $110 19 $114 25 $2 86 $117 11 3 day $137 00 $3 43 $140 43 $146 00 $3 65 $149 65 f New Student Registration Child Care Center & School Age $65 00 $65 00 Tiny Tots $65 00 $65 00 Annual Registration Child Care Center & School Age $40 00 $40 00 Tiny Tots $40 00 $40 00 Part Time 1-3 days or 5 one half days and School Age picked up by 3 30 Full Time 4-5 days FISCAL IMPACT If the proposed rate increases are approved by the City Council at its June 9, 2015 Packet Pg 200 '.+.. ,n•AGENDA REPORT MEETING DATE May 26, 2015 Council Item TITLE Adoption of a Resolution Setting a Public Hearing Relating to Refuse Rate Increases PRESENTED BY Sandra Molina, Community Development Director RECOMMENDATION Adopt Resolution No 2015-_ setting forth a public hearing date of July 28, 2015, to hear matters pertaining to proposed waste and recycle rate increases 2030 VISION STATEMENT This staff report supports Goal #1 "Ensure Our Fiscal Viability" by ensuring appropriate cost recovery for services BACKGROUND The solid waste franchise agreement was originally established between the City and USA Waste In 2007, USA Waste, dba Waste Management of the Inland Empire, sold the Integrated Waste Management Agreement (Franchise Agreement) to Burrtec Waste Industries (Burrtec), and on June 12, 2007, the Council formally approved the transfer of the franchise agreement Since then, Burrtec has held the franchise agreement For further background on the history of the franchise agreement see Attachment 2 Refuse rates will typically have some level of adjustment due to Consumer Price Index increases, and/or cost related to services such as delivering waste to the landfill The existing refuse rates have not been adjusted since 2011 for various reasons, including considerations due to the economic recession and overall budgetary constraints For the past three years, Burrtec has absorbed the increased costs of providing residential and commercial solid waste and recycling services to the City However, this approach is no longer sustainable City staff and Burrtec Vice President Michael Arreguin have met a number of times regarding the need to adjust rates, with the most recent meeting on April 20, 2015 At that time Mr Arreguin explained the need to increase refuse rates as the current rates are now insufficient to cover the true cost of services Mr Arreguin explained that Burrtec is not seeking to recoup the cost of service over the last three service years, rather they are proposing to "walk" the rates up to the appropriate 2015 rates The other option is to have the City pay the shortfalls from 2011 to FY 2015-2016, which would not be fiscally prudent due to City budgetary constraints Rate increases are proposed for both residential and commercial customers DISCUSSION Residential Refuse Rate Adjustments Packet Pg 202 4 \ FISCAL IMPACT There is no fiscal impact to the City by the rate adjustment as it is anticipated that the cost of seances will be offset by Burrtec customers ATTACHMENTS • Resolution Setting a Public Hearing to Adjust Refuse Rates (DOCX) • Exhibit A - 2015 Residential Rates (PDF) • Attachment 2 - Brief History of Franchise Agreement (DOCX) • Exhibit B - 2015 Commercial Rates pdf (PDF) APPROVALS Sandra Molina Completed 05/12/2015 9 31 AM Finance Completed 05/13/2015 5 17 PM City Attorney Completed 05/15/2015 11 27 AM Community Development Completed 05/18/2015 10 23 AM City Manager Completed 05/18/2015 2 34 PM City Council Pending 05/26/2015 6 00 PM Packet Pg 204 n-0 -i m Cn w 1 n 0 Z 0 Z 0 0- 0 cu Attachment Resolution Setting a Public Hearing to Adjust Refuse Rates [Revision 1] (1692 Resolution Setting a Public Hearing Relating to Exhibit A - Solid Waste & Recycling Rates Table 2 - Residential Rates (64 Gallon) 11b Standard Residential - 64 Gallon Gen'I 2011 Rate 2012 Rate 2013 Rate 2014 Rate "59 Com onents Ref 10/1/11 7/1/12 7/1/13 7/1/14 Service $ 1241 $ 1265 (a) $ 1290 (a) $ 1296 (a) $ 12 97 (a) Disposal Refuse (1) 229 228 233 230 225 Greenwaste (2) 238 247 260 273 274 Total Disposal 467 475 493 503 499 Franchise Fees (3) 256 261 267 270 269 Pavement Impact Fee (4) 060 061 062 063 063 Household Haz Waste (5) 032 032 032 032 032 Street Sweeping (6) 096 096 096 096 096 Rate Shortfall - 2012 38 Rate Shortfall - 2013 [-O ::: 0 88 Rate Shortfall - 2014 1 0& Customer Rate $ 21 90 $ 2240 $ 2260 Shortfall $ (0 38) $ (0 88) $ 0 08) _ General References { (1) 2015 Rate 0 6870 tons/home/year at $39 38/ton 2014 Rate 0 7080 tons/home/year at $39 06/ton 2013 Rate 0 7195 tons/home/year at $38 90/ton 2012 Rate 0 7038 tons/home/year at $38 79/ton (2) 2015 Rate 0 8450 tons/year at $38 90/ton 2014 Rate 0 8471 tons/year at $38 62/ton 2013 Rate 0 8163 tons/year at $38 18/ton 2012 Rate 0 7910 tons/year at $37 46/ton (3) All Rates 15% of sum of service and disposal (4) 2011 - 2015 Rate 3 5% of sum of service and disposal (5) 2011 - 2015 Rate $0 32 per customer (6) 2011 - 2015 Rate $0 96 per customer Other Notes (a) February2015 CPI was 0 1% (90% is 0 1%) February 2014 CPI was 0 5% (90% is 0 5%) February 2013 CPI was 2 2% (90% is 2 0%) February 2012 CPI was 2 1 % (90% is 1 9%) Using Feb CPI rather than Mar CPI due to 218 Notification process Packet Pg 208 Components Extra Cart - 64 Gal Service and Disposal Franchise Fees Pavement Impact Fee Customer Rate Extra Cart - 96 Gal Service and Disposal Franchise Fees Pavement Impact Fee Customer Rate LJUI0 VQI l - 1\GVV%A 11 IW Service and Disposal Franchise Fees Pavement Impact Fee Customer Rate Extra Cart - Greenwaste Service and Disposal Franchise Fees Pavement Impact Fee Customer Rate Service and Disposal Franchise Fees Pavement Impact Fee Customer Rate Exhibit A - Solid Waste & Recycling Rates Table 4 - Residential Rates (Additional Services) 11b Additional Services and Fees - Residential Gen1 2011 Rate 2012 Rate 2013 Rate 2014 Rate 015 R to Ref 10/1 /11 7/1 /12 7/1 /13 7/1 /14 / /15 $ 758 $ 772 (a) $ 787 (a) $ 791 (a) $ 7 92 (a) (1) 1 14 1 16 1 18 1 19 1 19 (2) 027 027 028 028 028 $ 8_99 $ 915 $ 933 $ 938 $ 939 $ 931 $ 9 49 (a) $ 9 68 (a) $ 9 73 (a) $ 9 74 (a) (1) 140 142 145 146 146 (2) 033 033 034 034 034 $ 1104 $ 1124 $ 1147 $ 1153 $ 1 4 $ 175 $ 178 (a) $ 1 82 (a) $ 1 83 (a) $ 1 83 (a) (1) 026 027 027 027 027 (2) 006 006 006 006 006 $ 207 $ 211 $ 215 $ 216 $ 1 75 $ 1 78 (a) $ 1 82 (a) $ 1 83 (a) $ 1 83 (1) 026 027 027 027 027 (2) 006 006 006 006 006 $ 2Q ffl $ 211 $ 215 $ 216 2 6 $ 1077 $ 10 97 (a) $ 11 19 (a) $ 11 25 (a) $ 1126 (a) N (1) 162 1 65 1 68 1 69 1 69to (2) 038 038 039 039 039 $ 127g7 $ 1300 $ 1326 $ 1333 M34 �a M. c d General References d (1) 15% of sum of service and disposal ,LO r 0 N (2) 3 5% of sum of service and disposal a Other Notes ° .c (a) February 2012 CPI was 2 1 % (90% is 1 9%) w February 2013 CPI was 2 2% (90% is 2 0%) February 2014 CPI was 0 5% (90% is 0 5%) E February 2015 CPI was 0 1 % (90% is 0 1 %) Using Feb CPI rather than Mar CPI due to 218 Notification process Q Packet Pg 210 UZ6 S MW b MR cycinp Rak T G 2 Comm dd R. (Comm d I COmp d., 91. S M.) B W%d C% I. 3S% i 0351 I. 1.A I. win d -I 7 36A2 F ucNw MpJ l Ern p1p T W W% f CPI 19Y ]S% i 0254 3%00 Is— P wind I'- 3 - Fla - hl t Bw plp Tolel CPIf 2A% I.I. S 0354 ]WW 150Y Pcnm d Bin ! 3 SQW FrarcNs4 Mp d 9wwpip Tmpl BOY 1 CPI 0.54 JJ0.00 150A Pawm i J9A8 Frarcth 35% 3 0351 d Bbppl Impa1 Bxv pip T hl 90%d C1 01% 315 W 15A% P f ]9A8 F rcMp 15Y $ 0354 win q Sbe41 Imp q Bae pip i-20f2 "201]`^'�201! 6 Mc 6aMc B rvk 54 F 6 Mcp Db I^ F F Fm Ran Ob W F Fm F Ra! vl F F F Rni 6 Na M vl F F F Rol ul^ F F F II Md1a11 SMrtIM 5 Ftt 2 I 1- 9280 10A] l84 230 t W. 5547 1)04 J91 230 1%18 4A5 9938 55 BJ 1733 4A2 230 1%11 Is, 59W 9580 1731 101 L30 1JQW 664 59W 61W 18.T4 "' 230jj 1.t3 Q01 08J 1 2 1 2 3 I. 15BA3 tOSW 1. ]01p 47AG 733 IIAB ,IO "I 2492] f B 10293 ID1A3 11D Bd 111.1 ]2.08 4912 7AB 11A6 440 661 357b4 394W eb1 13. 10189 16435 11136 IGGAD 32N 4947 747 1159 4'D 6b1 260.W 39901 11 Al 17A3 10551 iW DI I117? 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BJ 80 6Q]4 J331 I Bd JOO i831AZ 43 9 14 pkkp (wvsMa) 2042 2437 In IS7 DID 530.9 20d, 25.W = IA2 000 $4 W 191 2123 2Sfi7 7. 1 64 0 W 6558 3 W 21. 2578 747 1 W D. SS84 2]e 21 % 2954 ]bd 1 78 O W �f 1 BI 3 W�.216 B rvk7 b'I-iWY ICP1 ^Domp]gp Nppvl bihl Bme Oc iptlmM Nn mi ()15A ItM non Immcp M4ep4 il (e)3SY Itlw 4undunk end du4wul Attachment Exhibit B - 2015 Commercial Rates pdf (1692 Resolution Setting a Public Hearing Relating to Refuse Rate Adjustments) Exhibit B Solid Waste and Recycling Rates Table 4 Commercial Rates (Commercial Commingled Recycling Bin Service) 2011 Rate components 8/1/11 2012 Rate Components 7/1/12 2012 2013 Rate Components 7/1/13 2013 2014 Rate Components 7/1/14 2014 �?01sLRaf Caih erUnl3y{1lth 90/ of 90/ of Shortfall 90/ of Shortfall 90/ 01 Sh0Ma11 90A of CPI 35/ CPI 35/ CPI 35A CPI 35/ CPI 35/ Bin 21/ 150� Fmnohise Pavement Impact Total 19A 150/ Franchise Pavement Impact Total 20A 150A FrancNse Pavement Impact Total 05/ 150/ Franc"' Pavement Impact Total 01A 150/ Franchse Pavement Impact 2012 2013 2014 Sae Fred Service Dis sal Fee a Fee b Rete Service Dis sal Fee a Fee b Rate Service Dis sal Fee a Fee b Rate Service Drs sal Fee a Fee b Rate Service Dis sal Fee a Fee b Shortfall Shortfall ShoMoll 2 1 5456 000 818 191 64 5560 000 834 195 65 B9 124 5671 000 851 198 6720 255 5699 000 ass 199 6753 288 5705 000 856 200 124 255 286 2 2 9636 0OD 1445 337 41418 9819 000 1473 344 116.36 218 10015 000 1502 351 11868 450 10065 000 1510 352 11927 509 10075 000 1511 353 218 450 509 3 1 7000 000 1050 245 95 7133 000 1070 250 8453 158 7276 000 1091 255 8622 127 7312 000 1097 256 8665 370 7319 000 1098 256J—f5B J2� 370 3 2 12759 000 1914 447 15120 13001 000 1950 455 16406 286 13261 000 1989 464 15714 594 13327 000 1999 466 16792 672 13340 000 2001 4671 286 594 672 4 1 9233 000 1385 323 10947 9408 000 1411 329 11148 207 9596 000 1439 336 11371 430 9644 000 1447 338 11429 488 9654 000 1448 338 207 430 488 4 2 17210 000 2582 602 20394 17537 000 2631 614 20782 388 17888 000 2683 626 21197 803 17977 000 2697 629 21303 909 17995 000 2699 630 388 803 909 6 1 13177 000 1977 461 1561 13427 000 2014 470 15911 296 13696 000 2054 479 16229 614 13764 000 2065 482 16311 696 13778 000 2067 482 296 614 696 6 2 25080 000 3762 878 29720 25557 000 3834 894 30285 565 26068 000 3910 912 30890 1170 26198 000 3930 e17 31045 1325 26224 000 3934 918 565 1170 f325 Service fee is adjusted at 90 A of CPI (a)15A of the sum of service and disposal (b) 3 5 h of the sum of service and dsposal Attachment Exhibit B - 2015 Commercial Rates pdf (1692 Resolution Setting a Public Hearing Relating to Refuse Rate Adjustments) I Exhibit B Solid Waste and Recycling Rates Table 6 - Commercial Rates (Additional Fees) Additional Services a e Residential & Commercial On -call Bulky Pickup - First Item On -call Bulky Pickup - Each Additional Item $ 5 Commercial Bin enclosure Clean Up - Per Hour 0© Residential Extra Pick Up - On Service Day ©0 Extra Pick Up - All Other Days 0 Roll -Off Relocation/Extra Trip Charge (no pull) 5 0 Contamination Fee 5� Attachment Exhibit B - 2015 Commercial Rates pdf (1692 Resolution Setting a Public Hearing Relating to Refuse Rate Adjustments) MEETING DATE TITLE PRESENTED BY RECOMMENDATION AGENDA REPORT May 26, 2015 Council Item Appointment of City Manager and Approval of Employment Contract Kris Harapan, Human Resources Technician Appointment of G Harold Duffey as the City Manager and Approve a City Manager Employment Agreement, in Substantially the Form Attached to this Report 2030 VISION STATEMENT This staff report supports all adopted Goals and all adopted Core Values of the City Council's 2030 Vision BACKGROUND The City Manager's position is currently staffed by an Interim City Manager pending Council's appointment of a City Manager DISCUSSION In order to fill the City Manager position, the City hired the services of an executive search firm, William Avery & Associates ("Avery") City Council interviewed City Manager candidates during special meetings held on May 1 & 2, 2015 The Council identified a top candidate and provided Paul Kimura of Avery with responsibility to negotiate an employment agreement with the top candidate, within certain parameters set by the City Council The City Council also appointed a Council Ad Hoc Committee of Council members Jackie Mitchell and Doug Wilson to provide direction to Mr Kimura during the Negotiations The City Attorney also assisted in the negotiation process and prepared the attached City Manager Employment agreement which is within the parameters set by the City Council and is consistent with the direction of the Council Ad Hoc Committee FISCAL IMPACT The City Manager will be a salaried employee and the salary will be $180,000 per year He shall also receive the standard benefits received by the management employees of the City, including, but not limited to, CalPERS retirement, health care, car allowance and sick leave In addition, he shall receive the following Cell phone allowance $100/month, laptop computer (not to exceed $1,300 00), relocation allowance (one time expense of Packet Pg 2178 12a CITY MANAGER EMPLOYMENT AGREEMENT between the CITY OF GRAND TERRACE and G Harold Duffey dated May 26, 2015 Zi Packet Pg 220 12a i 2 3 CITY MANAGER EMPLOYMENT AGREEMENT between the City of Grand Terrace and G Harold Duffey d cc Parties and Date cc This Agreement is entered into as of May _, 2015 by and between the City' of Grand Terrace, California, a municipal corporation (the "City"), and G c Harold Duffey, an individual (the "Employee") The City and the Employee are sometimes individually referred to as a "Party" and collectively as E "Parties " S 0 c. A The City requires the services of a City Manager CL a co B The Employee has the necessary education, experience, skills and expertise to serve as the City's City Manager, and C The City Council of the City (the "City Council") desires to employ the Employee to serve as the City Manager of City D The Parties desire to execute this Agreement pursuant to the authority of and subject to the provisions of Government Code Section 53260 et seq E In consideration of these Recitals and the performance by the Parties of the promises, covenants, and conditions herein contained, the Parties agree as provided in this Agreement Employment The City hereby employs the Employee as its City Manager, and the Employee hereby accepts such employment Commitments and Understandings A The City Manager's Commitments (1) Duties & Authority (a) The Employee shall be the chief executive officer of the City and be responsible to the City Council for the proper administration of all affairs of the City -1- Packet Pg 222 °'12 a (iv) Recommend to the City Council from time to J time, adoption of such measures as the Employee may deem necessary or expedient for the health, safety, or welfare of the community or for the improvement of administrative services (v) Consolidate or combine offices, positions, ` departments, or units under the City Manager's jurisdiction The City Manager may be the head of one or more City departments (vi) Conduct research in administrative practices in order to bring about greater efficiency and ° economy in City government, and develop and recommend to the City Council long-range plans = to improve City operations and prepare for future a City growth and development C (vn) Provide management training and develop CO CO leadership qualities among department heads and staff as necessary to build a City N management team that can plan for and meet = future challenges 4 r (viii) Exercise control of City government in H emergencies as authorized by the Municipal d Code and California law £ d d L (2) Hours of Work a (a) The Employee is an exempt employee but is expected c E to engage in those hours of work that are necessary to c fulfill the obligations of the City Manager's position E The Employee does not have set hours of work as the w City Manager is expected to be available at all times 0 (b) It is recognized that the Employee must devote a great deal of time to the business of the City outside of the CD = City's customary office hours, and to that end the Employee's schedule of work each day and week shall a vary in accordance with the work required to be performed The Employee shall spend sufficient hours on site to perform the City Manager's duties, however, the Employee has discretion over his work schedule and work location -3-' Packet Pg 224 5;� 1E2 a committees upon which Employee serves as a member (6) Subject to prior City Council approval in the budget, the City may pay for the travel and subsistence expenses of Employee for short courses, institutes and seminars that are necessary for the good of the City or for the professional development of the Employee (7) The City recognizes the desirability of representation in and before local civic and other organizations, and Employee is authorized to become a member of civic clubs or organizations, subject to prior City Council approval in the budget, the City may pay membership dues (8) Given the importance of technological tools to the a effective and efficient business of City government, the C City shall provide computer, laptop computer (purchase price not to exceed $1,300 00), high-speed internet access, electronic calendar, fax, copy machine and similar devices to Employee at the City's expense N C City Council Commitments t (1) The City Council sets policy for the governance and administration of the City, and it implements its policies through the City Manager (2) The City Council recognizes that to meet the UA < challenges facing the City they must exercise decisive d policy leadership As one step in carrying out this E leadership responsibility, the City Council commits to 2 CL spending time each year outside of regular City Council E meetings to work with Employee and staff on setting W goals and priorities for the City government, and to ; work on issues that may be inhibiting the maximal achievement of City goals E (3) Except for the purpose of inquiry, the City Council and its members shall deal with all subordinate City a employees; officers, contractors, and consultants solely through the City Manager or the City Manager's designee, and neither the City Council nor any member thereof shall give orders to any subordinate of the City Manager, either publicly or privately -5- Packet'Og 226 12a 4 COMPENSATION The City agrees to provide the following compensation to the Employee during the term of the agreement A Compensation & Required Employer Costs (1) Base Sala[y (a) The annual salary for the position of City Manager shall initially be $180,000 An annual salary increase for cost of living and an increase based on merit will be considered by the City Council if the City's financial position makes such an increase feasible (b) The City Manager shall be paid at the same intervals and in the same manner as regular City employees (c) The City shall not at any time during the term of this Agreement reduce the base salary, compensation or other financial benefits of the City Manager, unless as part of a general City management salary reduction, and then in no greater percentage than the average reduction of all City department heads (2) Required Employer Costs (a) Federal Insurance Contributions Act (FICA) (if applicable) (i) Old Age Survivor and Disability Income (OASDI) (n) Medicare (b) Unemployment Compensation (c) California Public Employees Retirement System (CaIPERS) The City contracts with the California Public Employees' Retirement System for retirement benefits The City will pay the Employer's (as determined by Cal PERS) share for participation in the CaIPERS System The Employee will pay in full, the Employee's share of 8% of salary If Employee is a "Classic" member, as determined by CaIPERS, Employee will be enrolled in the 2% @ 60 retirement formula If employee is a -7- Packet Pg 228 12a and bereavement leave The Employee shall receive sick leave and vacation time as set forth herein 3 The Employee shall then begin accruing sick leave a rate of 3 69 hours per pay - period beginning with the next full pay period, and for each subsequent pay period thereafter, following commencement of employment under this agreement Sick leave accruals are capped at 480 hours After five (5) years of employment, upon separation from employment, other than termination for cause, Employee shall be compensated for 40% of all unused sick leave 4 The Employee shall be entitled to the same vacation leave as provided to other management employees, which is currently 80 hours for the first five years of employment, 120 hours for the second five years of employment, and 160 hours from the eleventh year of employment until termination of employment Vacation is accrued in the same manner as other management employees Vacation accruals are capped at 480 hours 5 The Employee shall be entitled to a pro- rated Management Leave based on 80 hours per year on hire date and 80 hours annually thereafter on January 1st of each year Management Leave must be used by the end of the calendar year in which it is given Any hours from the prior year remaining on the books on January 1 will be forfeited C Reimbursement to City Required Notwithstanding the foregoing, the following provisions requiring reimbursement for certain compensation and/or indemnification provided to Employee by the City apply Paid Leave Pursuant to Government Code section 53243, in the event that Employee is convicted of a crime involving the ILSE Packet Pg 230 12a authority of the City Manager, or the elimination of the City Manager's position Any such notice of termination or act constituting termination shall be given at or effectuated at a duly noticed regular meeting of the City Council (3) Given the at -will nature of the position of City Manager, an important element of the employment agreement .. pertains to termination It is in both the City's interest and that of the Employee that any separation of the Employee is done in a businesslike manner C Severance Pay 0 (1) In the event the Employee is terminated by the City d Council during such time that the Employee is willing E and able to perform the City Manager's duties under 0 CL this Agreement, then in that event the City agrees to C pay the Employee a lump sum cash payment equal six months' base salary then in effect as provided in 4 A(1) co above N (2) In addition, the City shall extend to the Employee thecc right to continue health insurance as may be required - by and pursuant to the terms and conditions of the Consolidated Omnibus Budget Reconciliation Act Of H 1986 (COBRA) The City agrees to pay the r Employee's COBRA coverage for one month E d (3) All payments required under Sections 5 C(1), and (2), a are subject to and shall be interpreted to comply with d the limitations set forth in Government Code Section E 53260 0 c. E D Involuntary Resignation W (1) In the event that the City Council formally or a majority 3 of the City Council informally asks the Employee to d resign, then the Employee shall be entitled to resign E and still receive the severance benefits provided in Section 5 C above a (2) The Employee has relied upon the provisions of the Municipal Code upon entering into this Agreement, as it pertains to the City Manger's role, powers, duties, authority, responsibilities, compensation and benefits In the event the City Council adds, deletes or amends the Municipal Code without the consent of the -11- Packet Pg 232 12a (3) In the event the City terminates the Employee for cause, the City and the Employee agree that neither Party shall make any written or oral statements to members of the public or the press concerning the Employee's termination except in the form of a joint press release which is mutually agreeable to both Parties The joint press release shall not contain any text or information that would be disparaging to either Party Provided, however, that either Party may verbally repeat the substance of any such press release in response to inquiries by members of the press or public U F Payment for Unused Leave Balance v.- d (1) On separation from City employment, the Employee shall be paid for all unused accrued leave allowances Q provided in Section 4 B(f) above, and/or the Employee C may apply the leave time to service credit for retirement purposes if permitted by PERS Accumulated leave co balances shall be paid at the Employee's monthly salary rate at the effective date of separation N c (2) In the event the Employee dies while employed by the LL City under this Agreement, the Employee's o beneficiaries or those entitled to the Employee's estate, shall be entitled to the Employee's earned salary, and E any in -lieu payments for accrued benefits, including compensation for the value of all accrued leave balances r 6 MISCELLANEOUS PROVISIONS c m ;, 0 A Term a w The Initial Term shall be for a period of three years commencing on June 1, 2015, and continuing until May 31, 2018, ("Termination Date") E B Provisions that Survive Termination a Many sections of this Agreement are intended by their terms to survive the Employee's termination of employment with the City, including but limited to Sections 5 and 6 E These sections, and the others so intended, shall survive termination of employment and termination of this Agreement -13- Packet Pg 234 12a (2) The City shall defend, save harmless and indemnify the Employee against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of the Employee's duties as City Manager The City may compromise and settle any such claim or suit and pay the amount of any settlement or judgment rendered thereon (3) Whenever the Employee shall be sued for damages arising out of the performance of the Employee's duties, the City shall provide defense counsel for the Employee in such suit and indemnify the Employee from any judgment rendered against the Employee, provided that such indemnity shall not extend to any judgment for damages arising out of any willful wrongdoing This indemnification shall extend beyond termination of employment and the otherwise expiration of this Agreement to provide protection for any such acts undertaken or committed in the Employee's capacity as City Manager, regardless of whether the notice of filing of a lawsuit occurs during or following employment with the City This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies that the Employee may have under the law (4) The City and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Employee, while acting within the scope of the Employee's duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the City or any party affiliated with or otherwise claiming under or through it, regardless of any prior, concurrent, or subsequent active or passive negligence by the Employee (5) In the event that Employee shall serve as the chief executive of other City -related legal entities as provided in Section 3 A(1)(c) above, then each provision of this Section 8 E shall be equally applicable to each City - related legal entity as though set forth in an indemnity agreement between Employee and that legal entity The City hereby guarantees the performance of this indemnity obligation by the City -related legal entity, and shall indemnify and hold the Employee harmless -15- d 0 c d E 0 a a a CD to Packet Pg 236 12a (2) If to the Employee G Harold Duffey 1011 Eileen Way Sacramento, CA 95831 7 Execution IN WITNESS WHEREOF the Parties have executed this Agreement as of the day and year first above written "City" "Employee" CITY OF GRAND TERRACE A Municipal Corporation m Darcy McNaboe, Mayor ATTEST AM Pat Jacquez-Nares, City Clerk APPROVED AS TO FORM By Richard L Adams II, City Attorney -17- G Harold Duffey d cc U 0 c d E a c. Q. al Packet Pg 338 CITY OF GRAND TERRACE CITY COUNCIL AGENDA • MAY 26, 2015 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road The City of Grand Terrace complies with the Americans with, Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting r If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www grandterrace-ca gov <http //www arandterrace-ca gov> CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance ROLL CALL Attendee Name Present Absent Late ' Arrived Mayor Darcy McNaboe ❑ ❑ ❑ Mayor Pro Tern Sylvia Robles ❑ ❑ ❑ Council Member Jackie Mitchell ❑ ❑ ❑ Council Member Doug Wilson ❑ ❑ ❑ Council Member Bill Hussey ❑ ❑ ❑ A SPECIAL PRESENTATIONS Presentation from Riverside Highland Water Company to Water Awareness Poster contest Winners from Terrace View Elementary B CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the City Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion City of Grand Terrace Page 1 Agenda Grand Terrace City Council May 26, 2015 1 Waive Full Reading of Ordinances on Agenda DEPARTMENT CITY CLERK 2 Approval of Minutes — Regular Meeting — 05/12/2015 DEPARTMENT CITY CLERK 3 Approval of Check Register No 04302015 in the Amount of $1,461,115 98 RECOMMENDATION Approve Check Register No 04302015 in the amount $1,461,115 98, as submitted, which includes the Check Register Account Index for Fiscal Year 2014-15 DEPARTMENT FINANCE C PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting D CITY COUNCIL COMMUNICATIONS Council Member Bill Hussey Council Member Doug Wilson Council Member Jackie Mitchell Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E PUBLIC HEARINGS - NONE City of Grand Terrace Page 2 Agenda Grand Terrace City Council May 26, 2015 F UNFINISHED BUSINESS 4 Adopt an Ordinance of the City Council of the City of Grand Terrace Amending Title 9 of the Grand Terrace Municipal Code by Adding Chapter 9 27 Regarding Psychoactive Bath Salts, Psychoactive Herbal Incense and Other Synthetic Drugs, Prohibiting the Distribution and Sale of Certain Intoxicating Chemicals Known as Synthetic Drugs RECOMMENDATION Read by title only, waive further reading and adopt an ordinance to amend Title 9 of the Grand Terrace Municipal Code by adding Chapter 9 26 prohibiting the possession of bath salts and other synthetic drugs in the City, by any person and for any purpose, and the authorization of penalties related to the same DEPARTMENT CITY MANAGER 5 Review of Conceptual Landscape/Handscape Plans of Barton Road and 1-215 Freeway RECOMMENDATION Review and Approve the Revised Conceptual Landscape Plans for the Roundabout at the 1-215/Barton Road Interchange Project DEPARTMENT COMMUNITY DEVELOPMENT 6 Continuation of Twenty -Second Amendment to Law Enforcement Services Contract No 94-797 with County of San Bernardino RECOMMENDATION Approve Twenty-second Amendment to Law Enforcement Services Contract No 94- 797 with County of San Bernardino and authorize the Mayor to execute the Agreement DEPARTMENT FINANCE 7 Approval of Active Transportation Program Cycle 2 Grant Application RECOMMENDATION 1 Select the Grant Application to be submitted for Active Transportation Program Cycle 2 Grant Application, and 2 Direct Staff to Submit the Grant DEPARTMENT COMMUNITY DEVELOPMENT City of Grand Terrace Page 3 Agenda Grand Terrace City Council May 26, 2015 G NEW BUSINESS 8 Introduction of Proposed Budget for Fiscal Year 2015-16 RECOMMENDATION 1 Receive and file the Proposed Budget for Fiscal Year 2015-16, 2 Begin budget deliberations on the Proposed Budget for Fiscal Year 2015-16, 3 Provide direction on Fiscal Year 2015-16 budget requests/adjustments, and 4 Provide direction Fiscal Year 2015-16 fixed asset requests DEPARTMENT FINANCE 9 Resolution Establishing Appropriations Limit for Fiscal Year 2015-16 RECOMMENDATION 1 Select the Change in Per Capita Personal Income of 3 82% as the Price Factor for the Fiscal Year 2015-16 Appropriations Limit Calculation, 2 Select the Change in County of San Bernardino Population of 1 09% as the Population Change Factor for the Fiscal Year 2015-16 Appropriations Limit Calculation, and, 3 Adopt Resolution 2015- Establishing Appropriations Limit of $11,991,632 for the City of Grand Terrace for Fiscal Year 2015-16 DEPARTMENT FINANCE 10 Receive and File the FY2015-16 Fiscal Analysis of Child Care Fees RECOMMENDATION Receive and file the FY2015-16 Child Care Fiscal Analysis related to a proposed fee increase to the Child Care fees to be brought back for adoption on June 9, 2016 DEPARTMENT CHILD CARE SERVICES 11 Adoption of a Resolution Setting a Public Hearing Relating to Refuse Rate Increases RECOMMENDATION Adopt Resolution No 2015-_ setting forth a public hearing date of July 28, 2015, to hear matters pertaining to proposed waste and recycle rate increases DEPARTMENT COMMUNITY DEVELOPMENT City of Grand Terrace Page 4 Agenda Grand Terrace City Council May 26, 2015 12 Appointment of City Manager and Approval of Employment Contract RECOMMENDATION Appointment of G Harold Duffey as the City Manager and Approve a City Manager Employment Agreement, in Substantially the Form Attached to this Report DEPARTMENT CITY MANAGER H CITY MANAGER COMMUNICATIONS ADJOURN The Next Regular City Council Meeting will be held on Tuesday, June 9, 2015 at 6 00 pm Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting STATE OF CALIFORNIA) COUNTY OF SAN BERNADINO } SS AFFIDAVIT OF POSTING CITY OF GRAND TERRACE) I, Pat Jacquez-Nares, being duly sworn, depose and say that I am the duly appointed City Clerk of the City of Grand Terrace and that on May 21, 2015 before the hour of 7 00 p m , I caused to be posted as required the above Agenda for the City Council Meeting scheduled to be held on May 26, 2015 at 6 00 p m in the City Council Chambers in the City of Grand Terrace, California CMC Clerk City of Grand TL6rrace Page 5 A `" CITY OF GRAND TERRACE �CITY COUNCIL AGENDA • MAY 26, 2015 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www grandterrace-ca gov <http 11www grandterrace-cagov> CALL TO ORDER At this time, 1 will convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Mayor McNaboe will offer the invocation Pledge of Allegiance Please join in leading us in the Pledge of Allegiance ROLL CALL Attendee Name Y Present Absent Late Arrived Mayor Darcy McNaboe C� ❑ ❑ Mayor Pro Tern Sylvia Robles ❑ ❑ Council Member Jackie Mitchell ❑ ❑ Council Member Doug Wilson ❑ ❑ Council Member Bill Hussey ❑ ❑ SPECIAL PRESENTATIONS Presentation from Riverside Highland Water Company to Water Awareness Poster contest Winners from Grand Terrace Elementary Will Don Hough, General Manager of the Riverside please step to the podium for your presentation YY\� Czakz� qvW- - Hk.G�u ►' t-,12- Highland Water Company City of Grand Terrace Page 1 Agenda Grand Terrace City Council May 26, 2015 B CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the City Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion Do I have a motion? Do I have a second? \)J Please vote 5 '-0 ` s pyv 1 Waive Full Reading of Ordinances on Agenda I� DEPARTMENT CITY CLERK 2 Approval of Minutes — Regular Meeting — 05/12/2015 DEPARTMENT CITY CLERK Approval of Check Register No 04302015 in the Amount of $1,461,115 98 RECOMMENDATION Imo' ut*w Approve Check Register No 04302015 in the amount $1,461,115 98, as submitted, which includes the Check Register Account Index for Fiscal Year 2014-15 DEPARTMENT FINANCE C PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting D CITY COUNCIL COMMUNICATIONS This is the time for City Council Communications Council Member Bill Hussey Council Member Doug Wilson City of Grand Terrace Page 2 Agenda Grand Terrace City Council May 26, 2015 E Council Member Jackie Mitchell Mayor Pro Tem Sylvia Robles Mayor Darcy McNaboe PUBLIC HEARINGS - NONE UNFINISHED BUSINESS 4 Adopt an Ordinance of the City Council of the City of Grand Terrace Amending Title 9 of the Grand Terrace Municipal Code by Adding Chapter 9 27 Regarding Psychoactive Bath Salts, Psychoactive Herbal Incense and Other Synthetic Drugs, Prohibiting the Distribution and Sale of Certain Intoxicating Chemicals Known as Synthetic Drugs RECOMMENDATION Read by title only, waive further reading and adopt an ordinance to amend Title 9 of the Grand Terrace Municipal Code by adding Chapter 9 26 prohibiting the possession of bath salts and other synthetic drugs in the City, by any person and for any purpose, and the authorization of penalties related to the same DEPARTMENT CITY MANAGER May we have a staff report pleases Does Council have any Questions for Staff? Are there any Public Speakers'? ou� Do 1 have a motion? WL�r"4-�. Do I have a second? Council Discussion Please vote (5 ;0 5 Review of Conceptual Landscape/Hardscape Plans of Barton Road and 1-215 Freeway RECOMMENDATION Review and Approve the Revised Conceptual Landscape Plans for the Roundabout at the 1-215/Barton Road Interchange Project DEPARTMENT COMMUNITY DEVELOPMENT City of Grand Terrace Page 3 Agenda Grand Terrace City Council May 26, 2015 May we have a staff report please? "Swr-p Does Council have any Questions for Staff, Are there any Public Speakers Do I have a motion? Do I have a second? V" Council Discussion Please vote` ` vl� 6 Continuation of Twenty -Second Amendment to Law Enforcement Services Contract No 94-797 with County of San Bernardino RECOMMENDATION Approve Twenty-second Amendment to Law Enforcement Services Contract No 94- 797 with County of San Bernardino and authorize the Mayor to execute the Agreement DEPARTMENT FINANCE j �OIJ May we have a staff report please? Does Council have any Questions for Staff? Are there any Public Speakers? Do 1 have a motion? Do I have a second? ` Council Discussion Discussion VJ k Please vote 5—'-0 N 7 Approval of Active Transportation Program Cycle 2 Grant Application RECOMMENDATION 1 Select the Grant Application to be submitted for Active Transportation Program Cycle 2 Grant Application, and 2 Direct Staff to Submit the Grant DEPARTMENT COMMUNITY DEVELOPMENT May we have a staff report pleases cSC&rJhPo Does Council have any Questions for Staff Are there any Public Speakers? P T( City of Grand Terrace Page 4 Agenda Grand Terrace City Council May 26, 2015 Do I have a motion'70k.51 Do I have a second? rkt Council Discussion Please vote � —I G NEW BUSINESS Staff is requesting that Item 8 Introduction of Proposed Budget for Fiscal Year 2015-16 be moved after Item 11 on the agenda 9 Resolution Establishing Appropriations Limit for Fiscal Year 2015-16 RECOMMENDATION 1 Select the Change in Per Capita Personal Income of 3 82% as the Price Factor for rthe Fiscal Year 2015-16 Appropriations Limit Calculation, L 2 Select the Change in County of San Bernardino Population of 1 09% as the Population Change Factor for the Fiscal Year 2015-16 Appropriations Limit Calculation, and, r �, 3 Resol ton 015 Establishing Appropriations Limit of $11,991,632 for the City of Grand Terrace for Fiscal Year 2015-16 DEPARTMENT FINANCE May we have a staff report please Does Council have any Questions for Staff? Are there any Public Speakers? Do I have a motion? Ml `wug Do I have a second? P&"9-10 Council Discussion Please vote ✓— C) 10 Receive and File the FY2015-16 Fiscal Analysis of Child Care Fees RECOMMENDATION Receive and file the FY2015-16 Child Care Fiscal Analysis related to a proposed fee increase to the Child Care fees to be brought back for adoption on June 9, 2016 DEPARTMENT CHILD CARE SERVICES May we have a staff report please? L-d & 4)1t k City of Grand Terrace Page 5 Agenda Grand Terrace City Council May 26, 2015 Does Council have any Questions for Staff? Are there any Public Speakers? Do I have a motion? Ktmu-o Do I have a second? M iVato `Q., Council Discussion Please vote 5 —o 11 Adoption of a Resolution Setting a Public Hearing Relat`inggt Refuse Rate Increases RECOMMENDATION`S AdoptLResolution No 2015- setting forth a public hearing date of July 28, 2015, to hear mafters pertaining to proposed waste and recycle rate increases DEPARTMENT COMMUNITY DEVELOPMENT May we have a staff report please? .mil P�r�U Does Council have any Questions for Staff? Are there any Public Speakers? Do I have a motion?W-1(-J-LLW- Do I have a second?-�Q`�i( c� ; 00 q'' ) Council Discussion b Please vote,-5-0 8 Introduction of Proposed Budget for Fiscal Year 2015-16 RECOMMENDATION 1 Receive and file the Proposed Budget for Fiscal Year 2015-16, 2 Begin budget deliberations on the Proposed Budget for Fiscal Year 2015-16, 3 Provide direction on Fiscal Year 2015-16 budget requests/adjustments, and 4 Provide direction Fiscal Year 2015-16 fixed asset requests DEPARTMENT FINANCE May we have a staff report please? Does Council have any Questions for Staff? Are there any Public Speakers? City of Grand Terrace Page 6 Agenda Grand Terrace City Council May 26, 2015 Do I have a motion?� Do I have a second? Council Discussion Please vote b 0 12 Appointment of City Manager and Approval of Employment Contract RECOMMENDATION Appointment of G Harold Duffey as the City Manager and Approve a City Manager Employment Agreement, in Substantially the Form Attached to this Report DEPARTMENT CITY MANAGER • May have we a staff report please?�l,""L Does Council have any Questions for Staff? Are there any Public Speakers? 4P Do 1 have a motion?WW Wuld Do I have a second? Lk) f Council Discussion Please vote 5--() H CITY MANAGER COMMUNICATIONS Interim City Manager Jacobs do you have any comments ADJOURN 1 `, � 9 -l�l The Next Regular City Council Meeting will be held on Tuesday, June 9, 2015 at 6.00 p m Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting City of Grand Terrace Page 7 CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council DATE NAME Po4f / C r A F,�q r /? ADDRESS r z° s, d E u-� b 7— PHONE NUMBER (Please provide if information is being requested) f AGENDA ITEM NUMBER YOU WISH TO SPEAK ON ��° � 0 1'1 r SUBJECT CITY OF GRAND TERRACE CITY COUNCIL MEETING (( J REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City to an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council DATE NAME ADDRESS 1'' � u j li/?/� h 6? l PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON �� i✓ J I Yj U/ SUBJECT CITY OF GRAND TERRACE CITY COUNCIL MEETING 'U REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council DATE NAME ADDRESS p'l a, Va I"'N' br- W�,"\ co, PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON �j_vr'i'1'�A��"�«A F ��ccr-� �i'I ►1cI 04 t� Csr e.rr-cc� tI.S, i-tr�ct oR,kt)At SUBJECT CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM v DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council DATE NAME / v ADDRESS PHONE NUMBER (Please provide if information is being requested) 70 AGENDA ITEM NUMBER YOU WISH TO SPEAK ON C SUBJECT � O iO 9&6 C\ CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM GRHpD TERRHC DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council DATE NAME C - P)Prf l �J ADDRESS Z���� PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON � I SUBJECT CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM 0� DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council DATE NAME :_13"9 PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK O i S SUBJECT CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council DATE NAME /_101013�X� PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON SUBJECT CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM 6 DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City to an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Comcil DATE NAME Po? 4i4 / e 4 T— t- ` I e ADDRESS Y` N S J( Cl �27 PHONE NUMBER (Please provide if Information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON Sr, C4l Or; E SUBJECT General Wesley Clark is a military leader who rose to the top tier of the U S Joint Chiefs of Staff and was NATO Supreme Allied Commander Ticket Information GENERAL ADMISSION � PUBLIC SECTOR Registration, Dinner Registration, Dinner Master of Ceremonies BIII Jahn, Mayor Pro -Tern Big Bear Lake Registration_ _ Contact Crystal Duran at cduran@klelnfelder'com r Sponsorships Available u Contact Carol Wagner at cwagnerC�klelnfelder corn ® GERDAU s® Ahero PARSONS 01 5 ' �AthMSOMI • BURRTEC OPARSONS RMCKERHOFF m I ARCADIS Ch2A1 , } 1 mf � iI�THALYE Epic LandSaM..I—le A R m Z ; ® WISOnr dtnteach KeiPhan SYRILSAO GwoF +o IT K�&