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08/11/2015CITY OF GRAND TERRACE AGENDA & STAFF REPORTS FOR THE REGULAR MEETING OF THE CITY COUNCIL AND THE CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY &THE GRAND TERRACE HOUSING AUTHORITY Tuesday, August 11, 2015 6 00 p.m. Regular Meeting COUNCIL CHAMBERS r GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313 Darcy McNaboe, Mayor Sylvia Robles, Mayor Pro Tern Jackie Mitchell, Council Member Doug Wilson, Council Member Bill Hussey, Council Member G. Harold Duffey, City Manager Richard L `Adams, City Attorney 'Pat Jacquez-Nares, City Clerk Sandra Molina, Community Development Director Linda Phillips, Child -Care Director { _ Cynthia A Fortune, Finance Director The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6 00 p m CITY OF GRAND TERRACE CITY COUNCIL AGENDA • AUGUST 11, 2015 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www grandterrace-ca gov <http //www grandterrace-ca gov> CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance ROLL CALL Attendee Name; t ' I '` ., Y t'Present i, `Absent "1 Late; ` ArrlVed Mayor Darcy McNaboe ❑ ❑ ❑ Mayor Pro Tern Sylvia Robles ❑ ❑ ❑ Council Member Jackie Mitchell ❑ ❑ ❑ Council Member Doug Wilson ❑ ❑ ❑ Council Member Bill Hussey ❑ +-E] ❑ A SPECIAL PRESENTATIONS San Bernardino County Sheriff's Department Quarterly Statistics Report - Lt O'Brine City of Grand Terrace Page 1 Agenda Grand Terrace City Council August 11, 2015 7 Request by the Lions Club to Waive the City Special Event and Facility Use Fees 1 Related to Movie in the Park on August 29, 2015 1 RECOMMENDATION 1 Waive Special Event and Facility Use fees in the amount of Nine Hundred and Sixty Five Dollars ($965 00) for Movie in the Park 2015 DEPARTMENT COMMUNITY DEVELOPMENT C PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting D CITY COUNCIL COMMUNICATIONS Council Member Bill Hussey Council Member Doug Wilson Council Member Jackie Mitchell Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E PUBLIC HEARINGS To speak on Public Hearing Items, please fill out a Request to Speak Form and give it to the City Clerk Each person will be allowed 3 minutes to address the City Council If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you, or someone else, raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing All Public Hearings will be conducted following this format a) Public Hearing opened b) Written communication c) City Council questions/staff comments d) Applicant's comments (applicant not limited to 3 minutes) e) Oral - favor and opposition (speakers limited to 3 minutes) f) Applicant's rebuttal (applicant not limited to 3 minutes) g) Public Hearing closed h) City Council deliberation City of Grand Terrace Page 3 Agenda Y Grand Terrace City Council August 11, 2015 11 Adopting Resolution 2015- , Rescinding Resolution 1987-26 in Its Entirety and Making a Finding that All Funds Were Distributed for the Benefit of the Participants RECOMMENDATION Staff recommends Council adopt the attached Resolution 2015-, rescinding Resolution 1987-26 in its entirety and making a finding that all funds were completely distributed for the benefit of the participants DEPARTMENT CITY MANAGER 12 Award of Contract to Apple Valley Communications for Installation of Data Cabling in City Hall RECOMMENDATION: 1 Award the purchase and installation of data cabling in Grand Terrace City Hall to Apple Valley Communications, and 2 Authorize the City Manager to execute the purchase order and should the need arise, to increase the purchase order, not to exceed the contingency amount should change orders be necessary during the installation of the project DEPARTMENT FINANCE 13 Adoption of the Community Benefit Fund Program Guidelines and Application RECOMMENDATION 1 Approve Resolution 2015- Approving the Community Benefits Fund Program Guidelines and Application, 2 Establish a rotating Community Benefits Fund Sub -Committee to review all eligible applications and recommend approval to City Council, 3 Allow the Sub -Committee to rotate its two -member committee every quarter so as not to show or perceive any favoritism shown to any one applicant or organization, 4 Approve the submittal of grant applications by the first of each month and award the grants by City Council on the second meeting of the month, 5 Authorize the City Manager to implement the CBH Program DEPARTMENT FINANCE CITY MANAGER COMMUNICATIONS City of Grand Terrace Page 5 a CITY OF GRAND TERRACE CITY COUNCIL MINUTES • JULY 14, 2015 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road , CALL TO ORDER Mayor McNaboe called the meeting to order at 6 00 p m Invocation was provided by Council Member Hussey Pledge of Allegiance was led by Mayor McNaboe ROLL CALL Attendee Namet r t - °Tale` ' Y„ ; Status - Arrwed Darcy McNaboe Mayor Present Sylvia Robles Mayor Pro Tern Present Jackie Mitchell Council Member Present Doug Wilson Council Member Present Bill Hussey Council Member Present G Harold Duffey City Manager Present Pat Jacquez-Nares City Clerk Present Richard Adams City Attorney Present Sandra Molina Community Development Director Present Linda Phillips Director of Child Care Services Present Cynthia Fortune Finance Director Present Steve Lasiter Battalion Chief Present Robert O'Brine Lieutenant Present Adreane Freeman Management Analyst Present A SPECIAL PRESENTATIONS I- Safe and Sane Fireworks City Manager Duffey presented a PowerPoint presentation on the history and summary of this item Council Member Wilson asked if an arena style fireworks display at the high school was a better option for Safety Services ;He stated that with this type of display, he would not have a problem giving up the individual fireworks Battalion Chief Lasiter, San Bernardino County Fire Department, stated that his Department strongly recommended the organized events instead of individual fireworks These types of displays were safer for the community City of Grand Terrace Page 1 Pa(4! Pg A Minutes Grand Terrace City Council July 14, 2015 Council Member Mitchell requested confirmation that the City would be receiving $3,500 from the sale of the fireworks City Manager Duffey, stated that he would anticipate about $2,000 this year The $3,500 figure was for the aggregate of two separate years Council Member Mitchell reported that she told her neighbors to write a letter to the firework manufacturer informing them of the various problems encountered with the fireworks She also asked the procedure to bring the fireworks back to the residents for their vote as the residents by Initiative voted to allow safe and sane fireworks to be sold in the City City Clerk Jacquez-Nares provided the citizen initiative process and stated that a signature petition with a minimum of 650 registered voters would need to be submitted to the City and the Council would need to approve to consolidate with the County by August 7, 2015 for the November 3, 2015 ballot Mayor Pro Tern Robles stated that she was taken back with the strong push for an initiative on the fireworks because it was approved by a 2 to 1 margin and there was a cost to put this on the ballot She was out of town on the Fourth of July but every single year there had been illegal fireworks and it seemed from her vantage point to be around Richard Rollins Park There seems to be a lack of dissemination of information on the City's part on the allowed fireworks zones Mayor Pro Tern Robles believed there was an opportunity for improvement by providing an educational campaign, additional patrolling that evening, and also limiting the 'dates of discharge to only the Fourth of r l July She did not know if the fundraising groups would support moving the fireworks to the High School City Attorney Adams reminded the Council that this item was not on the agenda for discussion If the Council Members wanted to discuss this it should be placed on a future agenda City Manager Duffey stated that this item would be put on the Council Report Back Log for an agenda item at a future meeting B CONSENT CALENDAR APPROVED ALL CONSENT CALENDAR ITEMS RESULT APPROVED [UNANIMOUS] MOVER Sylvia Robles,, Mayor Pro Tern 2 4" SECONDER Jackie, Mitchell, Council Member AYES - McNaboe, Robles, Mitchell, Wilson, Hussey' Waive Full Reading of Ordinances on Agenda WAIVED FULL READING OF ORDINANCES ON THE AGENDA City of Grand Terrace Page 3 F Packet" 9- -2 2 Minutes Grand Terrace City Council July 14, 2015 Eric Robles, Grand Terrace Resident, stated his concerns with the street sweeping ordinance and citatiops He requested clarification on the spirit and letter of the law and if he could park his car after the street sweeper had gone by Mike Auld, Foundation of Grand Terrace Member and Chairman of the Dog Park Committee, thanked everyone involved in the transfer of the property on 22720 Vista Grande Way for the Dog Park He further stated his support for item number four on the agenda and asked that the Council approve said item Mayor McNaboe informed Mr Auld that item number four on the agenda had been approved on the consent calendar vote She also thanked Mr Auld and the committee for all their hard work R c Sarah Wright, Field Representative for Congressman Pete Aguilar, announced their upcoming events on Saturday, July 18, 2015 at the Food Connection Coffee with a Congressman from 9 00 - 10 00 a m and on Friday, August 21, 2015 Senior Fair at N Abundant Living Family Church in Rancho Cucamonga from 9 00 - 12 00 p m for any c additional information you may contact their office D CITY COUNCIL COMMUNICATIONS Council Member Bill Hussey 0 N ~` Council Member Hussey thanked City staff and the members in the audience for attending the meeting He had his comments on fireworks and stated them during that presentation He thanked the Fire Department for their quick response for putting out c the fire on the Fourth of July Council Member Hussey congratulated the City of Colton d for celebrating their 128th birthday Mayor De La Rosa extended an invitation to the Grand Terrace residents to join in the celebration Council Member Hussey attended the League of California Cities Executive Board meeting on June 29, 2015 from 11 30 to 1 30 p m they approved the minutes and discussed the new League President, Dennis Mitchell, who was from Southern California He thanked City Manager Duffey for fixing a numerous potholes throughout the City He reported that he and his wife assisted a transient with food and asked the Sheriff's to assist this person but he was no longer in a H the area r � c Council Member Doug Wilson 2 Council Member Wilson thanked City Manager Duffey for getting the AM Radio station and the Emergency Operations Committee back on the air He further thanked the members of the Committee for their vital link in the survival of the community Council Member Wilson stated that it was up to each individual to make sure of what they and their family needed to survive an emergency such as a 10 0 earthquake He further reported that on Saturday, July 11, 2015 he called the Sheriffs dispatch to report a noise complaint on a party near his home at 8 00 p m and had to call the dispatch again at 9 45 p m because they had not responded they finally responded at 11 00 p m City of Grand Terrace Page 5 Packet Pg 11 M'42 Minutes Grand Terrace City Council July 14, 2015 observed that people walk in the street She told him that people walked on the street bec9use the pavement is easier on their backs and thie sidewalk was an obstacle course She requested that the City partner with the water company as in the past to send out a public information campaign on the fireworks and this and other initiatives She would also like to have the City partner with the trash company to have a campaign on courtesy with the animals and perhaps a pet dropping receptacle to make our City more friendly to people walking their pets Mayor Darcy McNaboe Mayor McNaboe reported on the various boards and committee meetings she attended as follows SANBAG Board of Directors Meeting - July 1, 2015 and dark in August • Received April/May 2015 Procurement Report Air Quality I Traveler Services N • Approved agreement with Riverside County Transportation Agency for c Implementation of the SB County Rideshare, Trip Reduction and 511 programs U v • Awarded Freeway Service Patrol Tow Services Contracts a 0 Regional/Subregional Planning o • Approved contract award for Mountain Area Transportation Study Transit/Rail r • Received April 2015 Right of Way Grants of Use Report • Approved amendment to the Omnitrans E Street Corridor sbX/Bus Rapid Transit c Project • Approved amendment 3 to legal services contract for Downtown San Bernardino passenger rail project • Approved amendment 9 for additional design services for Downtown San Bernardino passenger rail protects a Council of Governments • Approved Agreements with US Forest Service and Rancho Cucamonga Fire a N Protection District and County of San Bernardino for the preparation of forest management plan = • Received a State and Federal Legislative Update Transportation Programming and Fund Administration • Approved allocation and protect list for Valley Major Street Program/Arterial sub- program for FY 2015/2016 • Approved FY 2015/16 Transit Operation Allocations • Approved Allocation of Transportation development Act Funds for FY 2015/16 • Adopted Measure I population estimates for FY 2015/16 • Adopted Transportation Development Act Unmet Needs definitions and set Hearing dates City of Grand Terrace Page 7 Packet Pg' 13 Minutes Grand Terrace City Council July 14, 2015 E PUBLIC HEARINGS 7 Hearing for the Placement of Assessments for Delinquent Refuse, Sewer and Rental Inspection Program Fees on Properties Located in the City Management Analyst Freeman provided a summary of this item City Attorney Adams stated that the public hearing for this item was a different format from the regular public hearings This one was to provide due process to anyone on the delinquent list allows them to present any evidence they may have Mayor McNaboe opened the public hearing at 7 12 p m R c Council Member Hussey stated he was concerned with the reports of stolen mail and asked if anyone reported that they had not received their mail d y Management Analyst Freeman confirmed no one had reported not receiving their mail c V Mayor McNaboe asked how long the accounts were delinquent before they were put on a the list Management Analyst Freeman answered that they had been delinquent within the fiscal this year but did not know how long each one individual account had been delinquent Council Member Mitchell requested clarification on the certified mail process with regards to the property owner's signature only or could anyone sign for the mailed notice Steve Bradshaw, Burrtec representative, confirmed that the certified mail was sent directly to the property owner's address The United States Postal Service requires that the listed addressee sign for the certified mail If they are not home, they leave a slip requiring the addressee to go to post office for pickup and the addressee would need to d show identification documentation Council Member Mitchell requested clarification on the different amounts for the rental a inspection fees She further asked which staff member did the inspections and if it took 2 the same amount of time to inspect a new rental or existing rental in the program Senior Code Enforcement Officer Owens explained the rental inspection program had different levels single family homes start off at a $95 annual fee After three consecutive years of no violations they qualify for a 50 percent reduction of their fee in their fourth year After four consecutive years of no violations they qualify for a 75 percent reduction of their fee in the fifth year That was why there were differences in the delinquent amounts Senior code Enforcement Officer Owens stated she did all of the rental inspections She stated that the time to inspect a rental was dependent on the size of the property and the reporting on the areas of concern for potential violations City of Grand Terrace Page 9 Packet Pg 15 m �{ .� , 2 Minutes Grand Terrace City Council July 14, 2015 Mayor McNaboe opened the public hearing at 7 28 p m There being no speakers on this item, Mayor McNaboe closed the public hearing at 729pm 1 CONDUCT THE PUBLIC HEARING, AND 2 ADOPT RESOLUTION NO 2015-28 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE CONFIRMING A DIAGRAM AND ASSESSMENT AND PROVIDING FOR ANNUAL ASSESSMENT LEVY FOR A LANDSCAPING AND STREET LIGHTING DISTRICT , f i r RESULT APPROVED [UNANIMOUS] MOVER Doug Wilson, Council Member SECONDER Sylvia Robles, Mayor Pro Tern AYES{, McNaboe, Robles, Mitchell, Wilson, Hussey F UNFINISHED BUSINESS - NONE G NEW BUSINESS 9 Introduce an Ordinance to Repeal Chapter 9 32 (Regulation of Registered Sex Offenders) To Conform with the Law Set by Recent Court Decisions City Attorney Adams provided the staff report for this item Mayor Pro Tern Robles wondered how to get the information out to the public and if the City would be liable if it used an informational billing insert to promote the use caution over children because this law had passed City Attorney Adams stated that the City would not be liable in telling the populous to be cautious There was Megan's Law that listed where the sex offenders live Mayor Pro Tern Robles would like to reiterate Megan's Law and this new law on a flyer and on the City's website City Attorney Adams informed the Council that the legislature was looking at this subject and there may be additional laws to come out in the future He stated that their office would be monitoring this subject Council Member Wilson thought it interesting and tragic how the citizenry passed this by initiative and then once again we see the relaxed court stance that relative laws applied to common sense which was really impossible If we bow to the State statue do we also bow to the pariah that inflicted this situation? For some reason, it galled him that the idea that those who caused harm could seek precedent over those who were harmed The City Attorney had talked about liability to some aspect but he would really like to find out what the City's financial liability was if there were any kind of trial in relation to local jurisdictions and not just a threat from the ACLU City of Grand Terrace Page 11 Packet`Pg 417 2 t Minutes Grand Terrace City Council July 14, 2015 RESULT FAILED [2 TO 31 MOVER Sylvia Robles, Mayor Pro,Tem, SECONDER Jackie Mitchell, 'Council Member AYES Sylvia Robles,, Jackie Mitchell' NAYS' Darcy McNaboe, Doug Wilson, Bill Hussey w , 10 Selection of Voting Delegate for the California League of Cities 2015 Annual Conference City Clerk Jacquez-Nares provided a brief summary on this item Mayor McNaboe moved that the voting delegate be Mayor Pro Tem Robles and the alternate be Council Member Hussey Mayor Pro Tem Robles stated that she would be leaving early on Friday and would like to have Council Member Hussey be the voting delegate and she can be the alternate 1 ADOPT RESOLUTION NO 15-29 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPOINTING DELEGATES AND ALTERNATES TO THE LEAGUE OF CALIFORNIA CITIES AS OFFICIAL REPRESENTATIVES OF THE CITY OF GRAND TERRACE, AND 2 DIRECT STAFF TO SUBMIT TO THE LEAGUE A CERTIFIED COPY OF THE RFSC11 IITInM RFFARF SFPTFMRFR 1R 9fi1- RESULT, APPROVED [UNANIMOUS] MOVER Darcy McNaboe, Mayor ' SECONDER Jackie Mitchell,, Council Member AYES McNaboe, Robles, Mitchell, Wilson, Hussey 11 Proposed Developments to Community Development Staffing Community Development Director Molina provided a PowerPoint presentation summarizing this item Council Member Hussey asked how many maintenance workers were employed currently What were their hours and if it was cost effective to add to their hours instead of hiring the part-time worker He also asked if the part-time person would be working the weekends Community Development Director Molina answered three, a Maintenance Crew Lead, Maintenance II, and Maintenance I They work 36 hours and to add the additional hours to the existing crew would need to be a broader discussion between the Council and the City Manager The position requested was a non-benefitted position and a high level of expertise that could supervise a crew and contractors There were no work crews scheduled on the weekends but there was on -call staff available to respond to emergencies City of Grand Terrace Page 13 Packet=Pg 19 Minutes Grand Terrace City Council July 14, 2015 Council Member Mitchell stated it was difficult in her mind to have two people with the same title Was there a possibility to have a 'Maintenance Crew Leader I and II so that they did not have the same title? Her concern was with the subordinate staff being confused with who was their supervisor and from whom to take direction from City Manager Duffey stated that it was a point well taken and that in a larger organization he could see how that would be an issue but what staff was trying to capture with this position was the ability to have the experience The title goes with the experience however staff could come back to Council with either a classification that was slightly adjusted that said part-time Maintenance Lead or even adjust the title accordingly so that there was no confusion Council Member Wilson stated that this fell under the purview of the City Manager to handle this kind of item and the Council should just rely on him to take care of it 1 APPROVE TWO (2) ADDITIONAL PART-TIME (18-HOURIWEEK) POSITIONS IN THE COMMUNITY DEVELOPMENT DEPARTMENT ONE (1) MAINTENANCE CREW LEAD AND ONE (1) OFFICE SPECIALIST 2) PART-TIME POSITIONS, 2 APPROVE THE REVISED GAS TAX ACCOUNT LINE ITEM BUDGETS DETAILED IN TABLE 2 OF THE REPORT, AND 3 APPROVE THE LABOR REALLOCATION OF THE POSITIONS DETAILED IN TABLE 3 OF THE REPORT RESULT APPROVED [UNANIMOUS] MOVER Sylvia, Robles„Mayor Pro Tem SECONDER Jackie Mitchell, Council Member AYES McNaboe, Robles, Mitchell, Wilson, Hussey H CITY MANAGER COMMUNICATIONS City Manager Duffey thanked the Community Development Department and the Emergency Operations Committee for getting the AM Radio Station back on air Staff has ordered new equipment to enhance the radio station output The HAM Radio operations completed a system check yesterday and it was in compliance He also stated that the League of California Cities meeting was coming up at the end of September early October He thought it was very important for the City of Grand Terrace and its delegates to be there to be able to share and network with the other cities throughout the State He also stated that he met with SANBAG Executive Director, Raymond Wolfe, to discuss the Barton Road Freeway Expansion Project which was projected to cost about $80 to $100 million in construction development upon completion the Mayor was also in attendance As the City moves forward with Economic Development, having that interchange in its improved condition and a gateway to the City was going to be vital to the City's Economic Development success City Manager Duffey stated that he suggested and would be moving forward on scheduling a Special Successor Agency meeting on July 21, 2015 at 6 00 p m to discuss the Long Range Property Management Plan City of Grand Terrace Page 15 Packet Pg 21 U 2 A B e CITY OF GRAND TERRACE " r R ` CITY COUNCIL MINUTES • JULY 21, 2015 Council Chambers Special Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road CALL TO ORDER Mayor McNaboe called the meeting to order at 6 00 p m Pledge of Allegiance was led by Mayor McNaboe Attendee Name Title k "A > Status Arrived Darcy McNaboe Mayor Present Sylvia Robles Mayor Pro Tern Present Jackie Mitchell Council Member Present Doug Wilson Council Member Present Bill Hussey Council Member Present G Harold Duffey City Manager Present Pat Jacquez-Nares City Clerk Present Baron J Bettenhausen Deputy City Attorney Present Sandra Molina Community Development Director Present Cynthia Fortune Finance Director Present Steve Lasiter Battalion Chief Present PUBLIC COMMENT Bobbie Forbes, Grand Terrace resident, encouraged the City Council to get a formal appraisal for the property and not rely on the Broker of Value report OPEN SESSION Legislative Update — Oral Presentation City Manager Duffey provided a summary of the PowerPoint presentation for this item Council Member Wilson asked if there was any resistance from the State City Manager Duffey stated that he was not aware of any resistance He said Governor Brown accomplished his goal of Redevelopment dissolution He said that he didn't foresee any resistance City of Grand Terrace Page 1 Packet Pg 23 U 2 w3 Minutes Grand Terrace City Council July 21, 2015 AUTHORIZE THE CITY MANAGER/EXECUTIVE DIRECTOR OF THE SUCCESSOR AGENCY TO COMMENCE NEGOTIATIONS WITH APPROPRIATE TAXING ENTITIES FOR PROPOSED AGREEMENT FOR TAXING ENTITY COMPENSATION PURSUANT TO THE CITY'S LONG RANGE PROPERTY MANAGEMENT PLAN AND HEALTH AND SAFETY CODE §34180 AND TO HAVE THE CITY MANAGER BRING BACK THIS ITEM AT HIS DISCRETION RESULT APPROVED [UNANIMOUS] R MOVER Sylvia Robles, Mayor Pro Tern SECONDER Doug Wilson, Council Member AYES McNaboe, Robles, Mitchell,; Wilson, Hussey t L �a 3 Comprehensive Approach to Property Development/Economic Development - PowerPoint Presentation U City Manager Duffey provided a brief summary of the PowerPoint presentation N c 0 Mayor McNaboe requested that City Manager Duffey confirm for the record that the U parcel on 22757 Barton Road was not a City owned parcel 2 City Manager Duffey confirmed that the parcel located at 22757 Barton Road was not a City owned parcel Barry Foster, Consultant from HdL, provided a summary of his PowerPoint presentation for this item Council Member Wilson stated he appreciated his advertisement of the City He asked Mr Foster if the flow through traffic and the traffic from the new bypass on Clover Leaf was taken into consideration in his traffic counts and City assessment d Mr Foster confirmed that they were considered c. Mayor McNaboe stated that the City already pulls people from the Colton barrier and asked why he did not mention pulling people from south Riverside, Highland or a unincorporated Riverside 3 Council Member Hussey stated that the Grand Terrace High School had a lot of students and would be getting an additional 300 students, Azure Hills and the Baptist Church also have a lot of members were these also factored in the City assessment Mr Foster stated that the first thing potential developers look at is the rooftops then those other factors Council Member Mitchell stated that there was huge potential with the flow through traffic from La Cadena to the high school She asked how the non -incidentals were factored into his spreadsheet City of Grand Terrace Page 3 Packet Pig 25 Minutes Grand Terrace City Council July 21, 2015 RECONVENE TO OPEN SESSION I Mayor McNaboe reconvened the City Council to open session at 7 58 p m REPORT FROM CLOSED SESSION Deputy City Attorney Bettenhausen reported that the City Council discussed the item as listed on the agenda, direction was given to staff, and there was no reportable action taken 01-13I0141W L Mayor McNaboe adjourned the meeting at 7 59 p m d The Next Regular City Council Meeting will be held on Tuesday, July 28, 2015 at 6 00 U pm N c 0 U a 0 Darcy McNaboe, Mayor Pat Jacquez-Nares, City Clerk z City of Grand Terrace Page 5 Packet Pg 27 y CITY OF GRAND TERRACE ' CITY COUNCIL MINUTES • JULY 28, 2015 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center . 22795 Barton Road CALL TO ORDER Mayor McNaboe Called the meeting to order at 6 00 p m Invocation was let by Rabbi Shmuel Fuss of Chabad Jewish Community Center Pledge of Allegiance was led by Mayor McNaboe ROLL CALL Attendee Name a" `, Title,: '- Status - - ' Arrived Darcy McNaboe Mayor Present Sylvia Robles Mayor Pro Tern Present Jackie Mitchell Council Member Present Doug Wilson Council Member Present Bill Hussey Council Member Present G Harold Duffey City Manager Present Pat Jacquez-Nares City Clerk Present Richard Adams City Attorney Present Sandra Molina Community Development Director Present Linda Phillips Director of Child Care Services Present Cynthia Fortune Finance Director Present Robert O'Brine Lieutenant Present Adreane Freeman Management Analyst Present A SPECIAL PRESENTATIONS Assembly Member Cheryl Brown presented the Award for Man of Distinction to Jim McNaboe Mayor McNaboe thanked Assembly Member Brown for attending the meeting and sharing this award with the Grand Terrace Community Jim McNaboe thanked Assembly Member Brown for his award and he also thanked all the community volunteers of all the organizations within the City of Grand Terrace for all of their hard work, time, and dedication in making the City a better place He further reminded everyone of the upcoming events for the various organizations from August through November 2015 City of Grand Terrace Page 1 ;T Paclief'Pg`µ 28 1 o-fiea 4 Minutes Grand Terrace City Council July 28, 2015 C PUBLIC COMMENT i Inland Empire Derby Divas Vanessa Cortez aka K O K O Brown, Sage Gonzales aka Savage Kitty Sage, Barny Campbell aka Crazy Hot Mess, Aida Andrade aka R2 Beat U, introduced themselves and invited the Mayor, Council, and entire community to their first home roller derby bout on Saturday August 22, 2015 at 6 30 p m at Cal Skate they also would like to have Mayor McNaboe blow the whistle to start the bout that night The doors open at 6 00 p m and the bout starts at 6 30 p m D CITY COUNCIL COMMUNICATIONS Council Member Bill Hussey _ Council Member Hussey thanked Assembly Member Brown for attending the meeting and congratulated Jim McNaboe on his Man of Distinction Award He also thanked the 0 residents and the Inland Empire Derby Divas for attending the meeting Council y Member Hussey thanked staff for facilitating the rental of the community room to his c extended family He reminded everyone that if they had a code enforcement violation on 0 the weekends to report them to City Hall on Monday or the next business day They a could also report the violation to one of the Council Members Council Member Hussey o reminded everyone to license their pets Council Member Doug Wilson Council Member Wilson thanked Assembly Member Brown for attending the meeting He had noticed that the City was doing well in relation to the water conservation situation Council Member Wilson recommended the use of fertilizer to help maintain a healthy lawn Council Member Jackie Mitchell d R Council Member Mitchell thanked Assembly Member Brown for taking the time to d recognize Mr McNaboe She commended and congratulated Mr McNaboe for all his hard work and humbleness in recognizing the other organizations and thanking the a volunteers while accepting his award She further thanked the residents that attended the meeting Council Member Mitchell reported that she attended the Chamber of =' Commerce installation dinner, commended Mayor McNaboe on the excellent job with the installation ceremony, and thanked all of the volunteers for their work to make the event success Mayor Pro Tem Sylvia Robles Mayor Pro Tem Robles thanked Assembly Member Brown She appreciated all her hard work and attendance at tonight's meeting She also attended the Chamber of Commerce Installation Dinner it was a positive event and really appreciated all the work that was done City of Grand Terrace Page 3 Packet-Pg 30 Minutes Grand Terrace City Council gep`rr4 July 28, 2015 City Manager Duffey added for a point of clarification that the bill before them was for the County services for notifying, the property owners of the abatement This was not for any City properties Council Member Wilson stated for the record he had asked the City Manager to look into this matter Fire Hazard abatement was important but the concern was that the City might be giving away the farm There was an agreement entered into with the County in 1985 to do all the areas within the City that were not owned by private property owners There had been a lust in position on the implementation of said agreement The City Manager would be looking into this and any unjustified fining to City residents City Manager Duffey stated that Council Member Wilson's item would be placed on the Council Report Back Log Mayor McNaboe stated that she was aware that previous City Managers had assisted residents with this issue and agreed it should be addressed APPROVE CHECK REGISTER NO 06302015 IN THE AMOUNT $401,853 85, AS SUBMITTED, WHICH INCLUDES THE CHECK REGISTER ACCOUNT INDEX FOR FISCAL YEAR 2014-15 RESULT APPROVED [UNANIMOUS] j. MOVER Sylvia Robles, Mayor Pro Tern 4 SECONDER Jackie Mitchell, Council Member AYES MbNaboe, Robles, Mitchell, Wilson, Hussey i 6 Approval Amendment No 1 to the Professional Services and Maintenance Agreement between the City of Grand Terrace and High Tech Security for Security Camera Upgrade Services Management Analyst Freeman provided a summary of this staff report Council Member Hussey asked if this was the price to also install a camera at Richard Rollins Park Mike Allagas, High Tech Security Owner, answered that at Rollins Park the camera would be placed on the building which would lower the price to approximately $2,200 to $2,500 per camera Mayor McNaboe asked Mr Allagas if he looked at both parks and recommended this license plate reader for Pico Park Mr Allagas answered he did look at both parks but he did not make the decision on which park to place the camera that decision was made by City staff > Mayor McNaboe asked staff what went into the determination to place this camera at Pico Park instead of Rollins Park City of Grand Terrace Page 5 Packet�Pg 32 0 2 Minutes Grand Terrace City Council July 28, 2015 Mayor McNaboe stated that she would like to have a discussion about what the goal was with this item Council had approved the update of the secunly system and the inclusion of the LPR for Karger Park because it made sense with the traffic volume She understood there was a value to have LPR at the park but she was not convinced that it was something Council was remised to leave off this item She agreed that she did not want to add cameras incrementally Mayor McNaboe asked whether there was good coverage at the park with the items that the Council had approved before and why were the additional cameras at the other parks not recommended at that time Mr Allagas stated that when he met with the Sheriffs Department there was a concern with the Council regarding LPRs because they felt it was a violation of the privacy of the citizens He further explained that the Sheriff's Department LPRs feed into their R computer systems and the City's LPRs only recorded and saved the information for a period of time of approximately three weeks in which time the Sheriffs Department could potentially review the recordings r d Community Development Director Molina provided a brief summary of the assessment c done on the park cameras She further stated that staff was comfortable with the coverage of the cameras that had been placed and approved by Council City Manager Duffey stated that Pico Park would potentially be getting heavy traffic with the Veteran's Wall and the LPR would provide an additional tool for security and y assistance to the Sheriff's Department w 6 E Mayor McNaboe stated that she remembered Council Member Hussey requested Richard Rollins Park as a potential site for this LPR and was surprised to see it a Pico Park Now another one of her colleagues was requesting Rollins Park, she felt that the total security needs were not being discussed and the items were being added incrementally d City Manager Duffey apologized for his misunderstanding that the Council direction was 49 to bring back pricing for the cost of an additional LPR camera at Pico Park d Council Member Mitchell stated that the LPR was placed at Karger Park to view the Q traffic that traveled down DeBerry toward the park c Community Development Director Molina stated that intersection was heavily traveled and staff thought it was the best place for the LPR Council Member Hussey confirmed that he asked for the cameras at Richard Rollins or Pico Parks because the children were there and not the equipment at the Fitness Park He did not realize that the camera would still be placed at the Fitness Park and Pico Park City of Grand Terrace Page 7 Packet>Pg 34 _ 4 Minutes Grand Terrace City Council July 28, 2015 Community Development Director Molina answered there was not a reason but that this time period allowed for a non -emotional decision City Manager Duffey stated that within the language it stated "generally" to provide the room for Council to approve before the person was deceased Staff wanted to put forward a policy that was standard to most organizations Mayor McNaboe clarified that item number three would allow for the name to be that of a live person Mayor Pro Tem Robles stated that in the unincorporated area of the County of San Bernardino there were several parks named after members of the Board of Supervisors that were later indicted on criminal charges She liked that the procedures had a waiting period and the creation of a sub -committee She did not want to have the issues that other cities were having Mayor Pro Tem Robles stated for the record that the flag of the United Stated was the flag that she honored and took precedence over any other flags ADOPT RESOLUTION NO 2015-30, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE STATE OF CALIFORNIA ESTABLISHING POLICIES AND PROCEDURES FOR THE NAMING OF CITY -OWNED LAND, 13UILDING5. AND FAGILI1IE5 RESULT APPROVED [UNANIMOUS] MOVER Sylvia Robles, Mayor Pro Tem SECONDER Bill Hussey, Council Member AYES McNaboe, Robles, Mitchell, Wilson, Hussey 9 Reaffirmation of Resolution No 2012-11 Support Transfer of Ontario Airport to Local Control City Clerk Jacquez-Nares presented the staff report for this item Mayor McNaboe stated that the City was asked to send a letter of support for this item and the request was after the Council had changed She wanted to provide this information to the Council for their consensus on the continued support REAFFIRM THE ADOPTION OF RESOLUTION NO 2012-11 A RESOLUTION OF THE CITY OF GRAND TERRACE, CALIFORNIA, IN SUPPORT OF THE TRANSFER OF UN I AKIU AIKPUK I (UN 1 ) 1 U LUGAL GUN I KUL RESULT APPROVED [UNANIMOUS] MOVER Sylvia Robles, Mayor Pro Tem SECONDER Jackie Mitchell, Council Member AYES McNaboe, Robles, Mitchell, Wilson, Hussey City of Grand Terrace Page 9 Packet Pg 36 U ., .. ,.AGENDA REPORT MEETING DATE August 11, 2015 TITLE Contract Agreement with High Tech Security PRESENTED BY Linda Phillips, Director of Child Care Services RECOMMENDATION Staff is requesting to award the agreement to High Tech Security, subject to the approval of the City Attorney, and authorize the City Manager to execute the agreement for one (1) year in the annual amount not to exceed $1,100 00 with the option of two (2) one (1) year extensions for a total of (3) three years 2030 VISION STATEMENT This staff report supports Goal #1 "Ensure our Fiscal Viability" as well as the Mission "To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of fiscally responsible government" by providing a cleaner and healthier Child Care services environment BACKGROUND The City of Grand Terrace Child Care Services has used the same company for alarm monitoring services for several years Request for Bids were sent out and the department received one bid DISCUSSION High Tech Security submitted a bid proposal in response to the Request for Bids sent out by the department A review of High Tech Security's bid proposal determined that their proposal met all the City requirements Staff is recommending that City Council approve a one year contract with High Tech Security for alarm monitoring services with the option of renewing for two additional one-year terms, to provide an agreement of up to three years of services The monitoring cost for the extension periods would be subject to mutual agreement The Child Care Services Department received 1 bid from the following vendor 1 High Tech Security $1,080 00 One time set up and removal fee $3,004 00 All bid(s) submitted are attached for review Based on the bid submitted staff is recommending that the Child Care Security contract be awarded to High Tech, the lowest responsible bidder FISCAL IMPACT -Packet Pg 38 Who is High Tech Security? High Tech Security was started in 1982 With The foresight that our community neCCTV company with expertise in intrusion �n m rid wtechnology, fire togetherna team totrol efulfill these surveillance and access control Vi ith -ilvs needs Mike Allagas, CEO, has 37 years expenence in the electronics industry, 27 of those years within the security industry Mike Allagas holds the state Qualified Managers he# ACQ4055 currently used by High Tech The quality people he has surrounded himself with has created a standard unsurpassed by his competitors During Mike's 27 years in the intrusion and fire alarm industry, he has been responsible for designing hundreds of intrusion, CCTV and fire alarms alike These systems range from the most basic up to some of the most complex systems in our area Because of his long term experience, Mike has the ability to select the correct combination of critical components, achieving -the most commonly desired goal of performance and value. Johnny Nelson, President has over 25 years experience in the electrical field Johnny holds the C10 lnc# 999931 currently used by High Tech Johnny's expertise is in electrical installation, maintenance and design Blake Allagas, Installation Mgr, has 10 years experience in the industry Blake has the knowledge and ability to supervise and direct technicians in the proper Blake'sprocedures expertnse installation and maintenance of Fire systems, CCTV and Burg systems and dedication to detail is second to none All of the employee s at High Tech Security Systems have a great level loyaltyof and devotion not only to the company but also to it's customers With this type mentality instilled within each employee, It is most certain that each and every customer, will receive the best in service and attention[ Thank You for the opportunity to earn your business Sincerely, Michael L Allagas CEO Packet Pg 40 i Fee Schedule Summary! The following summary is a basic outline of the fee schedule The detailed fee's are listed on each proposal The payment schedule will be outlined in the City of Grand Terrace's contract 1 Fire System $2180 00 2 Burglar Alarm $824 00 Total Cost $3,004 00 These prices include removal of existing equipment and replacing with like equipment on the r Fire System By doing this, you are not required to upgrade the fire system to current code Installing new burglar alarm I In addition to the above installation fees, the monthly monitoring/maintenance fee's will be $90 00 per month We will be separating the burglar alarm from the fire system for a more user friendly and better working security system Should you have any questions regarding this Fee Schedule, please feel free to call me directly @ (951)833-5698 Thank You l Mike Allagas Packet Pg 42 Client Information CHILD CARE CENTER LINDA 22400 BARTON RD STE 200 GRAND TERRACE, CA 92313 HIGH TECH SECURITY P 4 BOX 1373 SAN BERNAR®IN®, CA 92402 ACO 4660/C-10 999931 Tel: (909)885 T 2101 Fax (909)885-2102 Proposal Proposal Number 585 Date 7/8/2015 Expires 9/8/2015 Salesperson MIKE ALLAGAS Qty Description Unit Price Total 1 RADIONICS 8112 CONTROL PANEL $550 00 $550 00 1 LCD KEYPAD $175 00 $175 00 11 SMOKE DETECTORS $65 00 $715 00 1 HEAT DETECTOR $25 00 $25 00 1 HORN/STROBE $75 00 $75 00 8 LABOR CHARGE $80 00 $640 00 1 TAX $0 00 $0 00 r c l Total This Proposal $2,180 00 J v * THIS PRICE INCLUDES ALL PERIFERRALS SUCH AS BATTERIES WIRE ETC - EVERYTHING NEEDED TO REPLACE YOUR CURRENT FIRE v SYSTEM WITH THE SAME SYSTEM BUT IS BASED ON HIGH TECH SECURITY REMOVING THE EXISTING SYSTEM AND BOXING IT UP TO BE 4) RETURNED TO THE PREVIOUS SECURITY COMPANY] " IF THE PREVIOUS COMPANY REMOVES THE EQUIPMENT, THEY WILL DESTROY THE WIRING AND CONNECTIONS SO NO ONE ELSE CAN v USE IT IF THIS HAPPENS THE COST WILL INCREASE SIGNICANTLYI d * MONTHLY MONITORING SERVICE FOR THE FIRE SYSTEM IS $55 00-THIS INCLUDES MAINTENANCE AGREEMENT THAT COVERS ALL LABOR ON SERVICE CALLS AND ANNUAL FIRE INSPECTION AS REQUIRED BY NFPA741 t =� * ONE YEAR WARRANTY ON PARTS/LABOR = * SHOULD YOU HAVE ANY FURTHER QUESTIONS, PLEASE FEEL FREE TO CONTACT ME @ (951)833-5698 Notice of Cancellation You may cancel this transaction without any penalties or obligation within three business days from the date above If you r+ C d cancel any payment made by you under this contract or sale and any negotiable instrument executed by you will be returned within 10 days following E receipt by the Company of your cancellation notice r, I hereby cancel this transaction ea Q Subscribers Signature Date, Acceptance of Proposal -The above prices specifications and conditions are satisfactory and are hereby accepted You are authorized to do the work asspecified Payment will be made as follows 10% down on signing 50% of balance due at beginning of work with the balance due upon completion Failure to comply with the payment schedule without prior written approval will result with a 2% finance charge per month or portion thereof Please print name here Proposal 585 Please sign name here Date Approved Packet Pg 44 =5a 0001544-W 0017117 Financial Indemnity Company A part of Kemper specialty AMENDATORY ENDORSEMENT , This endorsement forms a part of the policy described below, and is effective from 12 Di a m on the Endorsement Effective Date Insurance Company Financial Indemnity Company Policy Number CCFICR1591385 01 'Named Insured MICHAEL ALLAGAS HIGH TECH SECURITY SYSTEMS PO BOX 2866 SAN BERNARDINO CA 92406-2866 Policy Effective Date 08/21/2014 Policy Expiration Date 08/21/2016 Endorsement Effective Date 06/02/2015 In consideration for your promise to pay any increase in or change to your premium, if applicable, we agree that the following change(s) have been applied to the above referenced policy Change Coverage has been increased for the following vehicles Veh NMOLS7CN9BT056279 2011 FORD TRANS AEQ Coverage Combined Single Limit (LIAB) Limit $1000,000 The change(s) resulted in an increase to your premium of $91 00 If applicable, any additional endorsement(s) associated with the change(s) are listed in this endorsement form and will become a part of your insurance policy Nothing herein contained shall be held to vary, alter, waive, or extend any of the terms, limits of liability, conditions or, exclusions in the additional endorsement(s), or in the policy, to which this endorsement is attached other than as stated above U-990 (04112) 06/09/2015 Copyright 2012 Kemper Corp Packet Pg 46 .., q Z t S T A T E O F C A L I CONTRACTORS STATE Pursuant to Chapter 9 of Division 3 of,the Business and Professions Code and the Rules and Regulations of the Contractors State License Board, the Registrar of Contractors does hereby issue this license to L V HIGH TECH SECURITY d License Number 999931 x to engage In the business or act In the capacity of a,Gontractor In the following classification(s)_ 3 c m E Tavid"Dias, Board Ghalr tF. C10 - ELECTRICAL IM a r vitness,my hand and seal this day, o January12 2015 U Assued 'Januaty 9, 2015 This license Is the property of the -Registrar of Contractors Cindl A Christenson, Reg is not transferable and shall be returned to the Registrar N upon demand when suspended revolted or invabdated � for any reason It becomes vbtd I not rer eweds L� r r u } tk.s„f✓i u3 a�z7 9t.G1� )'li'Y$ 3+t f+1n _ARM Packet`Pg 48- INFORMATION REQUIRED OF BIDDERS EXPERIENCE The Contractor shall list in the spaces provided below, not less than three comparable projects, which have been completed within the past five years FULL DESCRIPTION AND LOCATION F% L sA i 1 C ;x. Lt(� l � tLt - P;-5t LL c.I ,t{ �°. 2C,L .tcY c 2 (f- 1 i `r G r i; I U )-I L A% S i A L r-k- ti 'L % fTi � s►- % t_�c> L t_+ C i 3 Al 1 t; l�° ru � — ) ---� n t. L DESIGNATION OF SUBCONTRACTORS Bidder proposes t0 subcontract certain portions of the work, which are in excess of one- half of one percent of the bid and to procure materials and equipment from suppliers and vendors as follows + F A Packet Pg 50 � I I Name and address of Owner Name and telephone numbei of pefson familiar with project Contract amount Type of work Date completed The following are the names, addresses, and phone numbers for all brokers and sureties from whom bidder intends to procure insurance bonds EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE Bidder certifies in all previous contracts and subcontracts, all reports which may have been due under -the requirements of any agency, State, or Federal equal employment opportunity orders have been satisfactorily filed, and that -no such reports are currently outstanding 12�Pa�„ Packet Pg 52 w.+5b �a r' AGREEMENT FOR CONSULTANT SERVICES THIS AGREEMENT ("Agreement") is made as of this 11th day of August, 2015 by and between the CITY OF GRAND TERRACE ("City") and HIGH TECH SECURITY ("Consultant') 1 CONSULTANT'S SERVICES Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit A (the "Services") 2 TERM OF AGREEMENT The tern of this Agreement shall be from the effective date pursuant to Paragraph "38" of this Agreement and shall continue for a period of one year from commencement of the operation of the monitoring system This agreement may be extended by mutual agreement for two (2) one year extension terms for a total three (3) years 3 FAMILIARITY WITH WORK By execution of this Agreement, Consultant warrants that (1) 1t has thoroughly investigated and considered the work to be performed, based on all available information (2) It carefully considered how the work should be preformed, and (3) It fully understands the difficulties and restrictions attending the performance of the work under this Agreement (4) It has the professional and technical competency to perform the work and the production capacity to complete the work in a timely manner with respect to the schedule included in the scope of services 4 PAYMENT FOR SERVICES City shall pay for the services performed by Consultant pursuant to the terms of this Agreement, the compensation set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit B The fees for the initial term of as the agreement shall not exceed the authorized amount of $4,084 00 as set forth in Attachment "B," unless the CITY has given specific advance approval in writing 5 TIME FOR PERFORMANCE Consultant shall not perform any work under this Agreement until (a) Consultant furnishes proof of insurance as required under Paragraph "8" of this Agreement All services required by Consultant under this Agreement shall be completed on or before the end of the term of the Agreement Page 1 of 12 Packet Pg 54 m �, 5 b Agreement without written approval of City is prohibited and shall be null and void, except that Consultant may assign payments due under this Agreement to a financial institution 12 STANDARD Consultant agrees that the services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily provided by an experienced and competent professional organization rendering the same or similar services Consultant shall re -perform any of said services, which are not in conformity with standards as determined by the City 13 CONFIDENTIALITY Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or, provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City City shall grant such authorization if disclosure is required by law All City data shall be returned to City upon the termination of this Agreement Consultant's covenant under this Section shall survive the termination of this Agreement 14 RECORDS AND INSPECTIONS Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement r City shall have free access at all reasonable times to such records, and the right 0 to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities Consultant shall n maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours 15 OWNERSHIP OF CONSULTANT'S WORK PRODUCT All reports, documents, all analysis, computations, plans, correspondence, data, information, computer media, including disks or other written material developed and/or gathered by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City Such Material shall not be the subject of a copyright application by Consultant Any re -use by City of any such materials on any project other than the project for which they were prepared shall be at the sole risk of City unless City compensate Consultant for such use Such work product shall be transmitted to City within ten (10) days after a written request therefore Consultant may retain copies of such products 16 NOTICES All notices given or required to be given pursuant to this Agreement d shall be in writing and may be given by personal delivery or by mail Notice sent s by mail shall be addressed as follows a a City G Harold Duffey City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 Page 3 of 12 Packet Pg 56 1 22 TRAVEL EXPENSES Any reimbursement expenses must be pre -authorized and shall be based upon the approved rates of the San Bernardino County Aud'tor- Controller 23 CONFLICT OF INTEREST Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest 24 ECONOMIC INTEREST STATEMENT Consultant hereby acknowledges that pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted by City hereunder, Consultant is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest Statement (Form 700) with the City Clerk, for each employee providing advise under this Agreement, prior to the commencement of work 25 POLITICAL ACTIVITY/LOBBYING CERTIFICATION Consultant may not d conduct any activity, including any payment to any person, officer, or employee a of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, 2 administrative rulemaking or the election of candidates for public office during 0 time compensated under the representation that such activity is being performed as a part of this Agreement 26 NON-DISCRIMINATION In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor, or applicant for c employment because of race, color, creed, religion, sex, marital status, national N origin, ancestry, age physical or mental handicap, medical condition, or sexual orientation Consultant will take affirmative action to ensure that subcontractors U) and applicants are employed, and that employees are treated during Lb employment, without regard to their race, color, creed, religion, sex, marital r status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation 27 AUDIT OR EXAMINATION Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters 28 MODIFICATION OF AGREEMENT This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or s otherwise affected, except by a written amendment signed by all parties a 29 WAIVER If at any time one party shall waive any term, provision or condition of this Agreement, either before or after any breach thereof, no party shall thereafter be deemed to have consented to any future failure of full performance hereunder Page 5 of 12 Packet Pg 58 37 INTEGRATED AGREEMENT This Agreement, together with Exhibits "A," "B" and "C" supersede any and all other agreements, either, oral or in writing, between the parties with respect to the subject matter herein Each party to this Agreement acknowledges that no representation by any party, which is not embodied herein, nor any other agreement, statement or promise not contained in this Agreement shall be valid and binding Any modification of the Agreement shall be effective only if it is in writing and signed by all parties 38 EFFECTIVE DATE The effective date of this Agreement is the date the Notice to Proceed is received by Consultant, and shall remain in full force and effect until amended or terminated Dated Dated APPROVED AS TO FORM Richard L Adams II City Attorney "CITY" M G Harold Duffey City Manager "CONSULTANT" By Page 7 of 12 r- Packet Pg" 60 = 5-b Alarm monitoring firm will dispatch security alarm to the appropriate 9-1-1 i dispatch center immediately on receipt of the alarm s Provide control of code management and contact lists r d E R Q Page 9 of 12 Packet Pg 62 EXHIBIT "C" The Consultant shall maintain throughout the duration of the term of the Agreement, liability insurance covering the Consultant and, with the exception of Professional Liability Insurance, designating City and City including its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants, as additional insured against any and all claims resulting in injury or damage to persons or property (both real and personal) caused by any aspect of the Consultant's work, in amounts no less than the following and with such deductibles as are ordinary and reasonable in keeping with industry standards It shall be stated, in the Additional Insured Endorsement, that the Consultant's insurance policies shall be primary as respects any claims related to or as the result of the Consultant's work Any insurance, pooled coverage, or self-insurance maintained by the City and City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be non-contributory Professional Liability Insurance $1,000,000/$2,000,000 General Liability a General Aggregate b Products Comp/Op Aggregate c Personal & Advertising Injury d Each Occurrence e Fire Damage (any one fire) f Medical Expense (any one person) Workers' Compensation a Workers' Compensation b EL Each Accident c EL Disease - Policy Limit d EL Disease - Each Employee Automobile Liability $2,000,000 $2,000,000 $1,000,000 $1,000,000 $ 50,000 $ 5,000 Statutory Limits $1,000,000 $1,000,000 $1,000,000 a Any vehicle, combined single limit $1,000,000 The Consultant shall provide thirty (30) days advance notice to City in the event of material changes or cancellation of any coverage Certificates of insurance and additional insured endorsements shall be furnished to City thirty (30) days prior to the effective date of this Agreement Refusal to submit such certificates shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement If proof of insurance required under this Agreement is not delivered as required or if such insurance is canceled and not adequately replaced, City shall have the right but not the duty to obtain replacement Page 11 of 12 Packet Pg 44 AGENDA REPORT MEETING DATE August 11, 2015 Council Item TITLE Request by the Grand Terrace Lions Club and Foundation of Grand Terrace for a Waiver of City Fees and Direct Billing of Sheriff's Department Costs through the City for the 2015 5K Run/Walk for Freedom and Healthy GT Event at Pico Park and on City Streets PRESENTED BY Sandra Molina, Community Development Director RECOMMENDATION Waive City Fees in the amount of $1,735 and authorize billing of Sheriff's Department costs through the City for the 2015 5K Run/Walk for Freedom and Healthy GT Health Fair BACKGROUND/DISCUSSION Last year the Lions Club successfully held their inaugural Lions 5K Run/Walk for Freedom event, held as a fundraiser benefiting the Veterans Wall of Freedom The 5K route started at Pico Park, proceeded on various local City streets, and ended at Pico Park Sheriff Department personnel were deployed at key intersections throughout the 5K event In conjunction with the 5K, the Healthy GT Committee held a health fair at the Park Filing and permitting fees were paid by the Lions Club, as was the cost for law enforcement personnel This year the Lions Club is proposing to hold the second annual 5K Run/Walk for Freedom on September 27, 2015, at Pico Park The route will remain the same from last year, and the Healthy GT Committee will again hold a Health Fair For this year's event, the Lions Club has requested a waiver of special event filing fees, park use fees and the encroachment permit fee In addition, the Lions Club is requesting that the costs associated with law enforcement for the event be billed through the City at the City's rate, rather than directly to the Lions Club at the public rate To provide adequate law enforcement coverage, the event will need 5 deputies and one sergeant for three hours The cost of law enforcement personnel for the event is $1,278 93 at the City's billed rate or $2,499 69 billed directly to the Lions Club The anticipated City fees are as follows Item Fee Special Event Filing Fee $620 00 Use of basketball courts $75 00 Encroachment Permit fee $600 00 Packet Pg 66 i AGENDA REPORT MEETING DATE August 11, 2015 1Council Item TITLE Request by the Lions Club to Waive the City Special Event and Facility Use Fees Related to Movie in the Park on August 29, 2015 PRESENTED BY Sandra Molina, Community Development Director RECOMMENDATION 1) Waive Special Event and Facility Use fees in the amount of Nine Hundred and Sixty Five Dollars ($965 00) for Movie in the Park 2015 BACKGROUND In previous years, as the City worked to reduce expenditures for various programs, it also began efforts to engage volunteers to continue special events that the community looks forward to each year Movie in the Park is one such event, and the Grand Terrace Lions Club has successfully organized this event over the last several years This year's Movie in the Park event is scheduled for Saturday, August 29, 2015, from 5 00 p m to 10 00 p m The Lions Club has submitted the Special Event and Facility Use Applications This year, the Lions Club is requesting that the City Council waive the associated filing and facility use fees of $965 00, which includes use of electricity, lighting and public works maintenance staff to ensure electrical service is properly functioning and facilities are cleaned The GT Lions have requested the waiving of the fees DISCUSSION The Lions Club is a non-profit charitable organization that holds a number of events, including the annual Movie in the Park and last year's inaugural the 5K Run/Walk for Freedom The Lions Club also donates to many chanties, and performs many other good works throughout the community The City Council is authorized to waive the fees, if it so chooses The anticipated fees are as follows Item Fee Special Event Filing Fee $620 00 *Facility use fees (field rental, lighting, maintenance) $345 00 Total $965 00 *Includes $168 00 of maintenance staff time, if needed k , Packet Pg 68 MEETING DATE TITLE PRESENTED BY RECOMMENDATION' AGENDA REPORT August 11, 2015 Council Item Public Hearing Relating to the Adoption of Residential And Commercial Solid Waste and Recycling Rate Increases Sandra Molina, Community Development Director (1) Conduct a Public Hearing to consider adoption of residential and commercial solid waste and recycling rate increases (2) Adopt Resolution No 2015- setting forth new solid waste and recycle rate adjustments 2030 VISION STATEMENT This staff report supports Goal #1 "Ensure Our Fiscal Viability" by ensuring appropriate cost recovery for services TT4:01:16111P►IC On June 23, 2015, City Staff requested that the Council adopt a resolution to set a Public Hearing pertaining to solid waste and recycle rate adjustments for August 11, 2015 at 6 00 p m Prior to the Council meeting, City Manager G Harold Duffey and City Staff met with Burrtec Vice President, Mike Arreguin During the meeting, Mr Arreguin indicated he conducted an additional review of the rate adjustments and found an error on the calculations that were previously submitted to City Staff Corrected calculations were provided to the City Manager and City Staff reflecting significantly lower rate adjustments for residential and commercial customers Additionally, Mr Arreguin proposed that revised Multi -Family Housing rates include a fee for the Household Hazardous Waste program, as multi -family residents have access to the program, in addition to single family residents The corrected rate adjustment calculations including the newimulti-family housing rates were presented to Council on June 23, 2015 The proposed rates result in an approximate 4 8% increase in residential rates, and an approximate 13% increase in commercial rates Exhibit A of the Resolution show proposed rate increases for residential and commercial properties DISCUSSION Burrtec has absorbed the 2012, 2013 and 2014 rate increases that should have been charged to customers Exhibit A of the Resolution shows the 2011 rates that are currently being collected, and the "walk up" adjustment for 2015 Residential Refuse Rate Adiustments 11 Packet.Pg 70 protest the fee changes Otherwise, implementation of proposed fees may move forward i i Staff is recommending that the City Council conduct a public hearing to consider adoption of residential and commercial solid waste and recycling rate increases and adopt the attached resolution setting forth the new solid waste rate increases FISCAL IMPACT The proposed rate adjustments will result in an increase in revenue estimated around $13,000 per year based on the percentage of franchise fees assessed on the increased rates ATTACHMENTS • Exhibit A - Resolution 2015 - Residential and Commercial Solid Waste and Recycling Rates (DOCX) • Exhibit B - Proposition 218 Notice (PDF) • Exhibit C - Protest Letters (PDF) APPROVALS Sandra Molina Completed 08/03/2015 10 51 AM City Attorney Completed 08/03/2015 2 41 PM Finance Completed 08/03/2015 4 21 PM Community Development Completed 08/03/2015 5 49 PM City Manager Completed 08/05/2015 2 58 PM City Council Pending 08/11/2015 6 00 PM Packet Pg 72 RESOLUTION NO 2015- L c � A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND c TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, ADOPTING RESIDENTIAL AND COMMERCIAL SOLID WASTE AND RECYCLING RATES = WHEREAS, the City Council has determined that due to changes in operating = and program costs, an adjustment in the service rates for the provision of refuse and 2 recycling collection as shown by Exhibit "A", attached, is hereby deemed appropriate a. and reasonable All other rates existing and not separately identified in Exhibit "A" shall remain the same, and WHEREAS, a Public Hearing was conducted on August 11, 2015, at 6 00 p m , at the City Council Chambers, 22795 Barton Road, Grand Terrace California, at which time all persons interested in or objecting to the proposed solid waste and recycling rate adjustments were heard, and WHEREAS, Notice of said solid waste and recycling rate adjustments were mailed using the U S Postal Mail Service to all residential and commercial customers of record by Burrtec Waste Industries on or about June 26, 2015 and that said Notice was provided 45-days prior to the Public Hearing in accordance with Proposition 218, and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace that the proposed and solid waste and recycling rate adjustments, set forth in Exhibit "A" attached hereto, are hereby approved and adopted and shall become effective on September 1, 2015 PASSED, APPROVED AND ADOPTED by the City Council of Grand Terrace at a regular meeting held on the 11th day of August, 2015 Darcy McNaboe Mayor ATTEST Patricia Jacquez-Nares City Clerk Packet?PgY73 ServicaType Residential Refuse Standard 96 Gallon 64 Gall n Tra h Senior (64 Gallon) Extra 96 Gallon Trash Barrel Extra 64 Gallon Trash Barrel Extra Recycling Barrel Extra Green Waste Barrel Badryard/Sideyard Service Extra Pick Up (service day) Extra Pick Up (all other days) EXHIBIT CITY OF GRAND PROPOSED RATE Current Proposed Rate Rate $ 2286 $ 222 55661 $ 2044 $ 2144 $ 11 04 $ 1154 $ 899 $ 939 $ 207 $ 216 $ 207 $ 216 $ 1277 $ 1334 $ 1000 $ 1000 $ 2000 $ 2000 A TERRACE INCREASE Service Type Multi Family Commercial Bin Size F ° 2 2 2 3 2 4 2 5 2 6 Extra Pick Up 2 yd On Site Extra Pick Up 2yd Unscheduled 3 1 3 2 3 3 Current Rate WA WA N/A N/A N/A N/A WA WA WA WA WA Proposed $ $ $ $ $ $ $ $ $ $ $ Rate 99 90 18398 28390 38382 48310 58331 1471 3193 13518 25500 39030 8 a O +'' I - 40 C = V Commercial Front Load Refuse 3 4 N/A $ 53567 .0 Size Frea 3 5 WA $ 66078 n' 96-Gallon 1 $ 3178 $ 3287 3 6 WA $ 79575 2 1 $ 8771 $ 9851 Extra Pick Up 3 yd On Site WA $ 1803 le 2 $ 16029 $ 18121 Extra Pick Up 3yd Unscheduled WA $ 3525 2 3 $ 24801 $ 27974 4 1 WA $ 17900 ti 2 4 $ 33574 $ 37827 4 2 N/A $ 34245 2 5 $ 42285 $ 47617 4 3 N/A $ 52157 2 6 $ 51086 $ 57499 4 4 N/A $ 70068 N U) Extra Pick Up 2 yd On Site $ 1256 $ 1471 4 5 N/A $ 88192 S Extra Pick Up 2yd Unscheduled $ 2901 $ 3193 4 6 WA $ 105773 3 1 $ 11753 $ 13310 Extra Pick Up 4 yd On Site WA $ 2134 3 2 $ 22037 $ 25084 Extra Pick Up 4yd Unscheduled WA $ 3856 3 3 $ 33799 $ 38406 6 1 WA $ 26019 — 3 4 $ 46527 $ 52735 6 2 WA $ 50459 V 3 5 $ 57316 $ 65038 6 3 WA $ 76540 C�1 3 6 $ 69048 $ 78327 6 4 N/A $ 1 024 97 Extra Pick Up 3 yd On Site $ 1496 $ 1803 6 5 N/A $ 128518 Extra Pick Up 3yd Unscheduled $ 3142 $ 3525 6 6 WA $ 154536 4 1 $ 15552 $ 17623 Extra Pick Up 6 yd On Site WA $ 2798 4 2 $ 29618 $ 33690 Extra Pick Up 6yd Unscheduled N/A $ 4519 4 3 $ 451 80 $ 51325 N 4 4 $ 60744 $ 68959 4 5 $ 76511 $ 86805 Roll Off& Compactor Services 4 6 $ 91757 $ 1 041 09 10 yard (plus disposal) $ 19964 $ 20875 Extra Pick Up 4 yd On Site $ 1737 $ 2134 20 yard (plus disposal) $ 19964 $ 20875 Extra Pick Up 4yd Unscheduled $ 3382 $ 3856 40 yard (plus disposal) $ 19964 $ 20875 G 6 1 $ 22533 $ 25603 40 yard Compactor (plus disposal) $ 22310 $ 23329 (n 6 2 $ 43554 $ 49627 40 yard Recycling (plus processing) $ 19964 $ 20875 6 3 $ 66146 $ 75292 40 yard Green Waste (plus disposal) $ 22310 $ 23339 6 4 $ 88620 $ 1 00833 Refuse Per Ton $ 5797 $ 6089 i 6 5 $1 111 53 $ 1 264 38 Temp 10 20 40 7 day (6 Ton Max) $ 57092 $ 59860 d 6 6 $133686 $ 152040 Relocabon/ExtraTnp $ 7500 $ 7500 E Extra Pick Up 6 yd On Site $ 2219 $ 2798 Rental Fee (minimum every 7 $ 2662 $ 2783 E Extra Pick Up 6ydUnscheduled $ 3863 $ 4519 U Commercial Front Load Recycling Miscellaneous Services Size Frea Temporary Bin 3 yd (7 days) $ 5548 $ 6839 C 2 1 $ 6465 $ 6761 Burned Bin $ 29788 $ 31148 2 2 $ 11418 $ 11939 Exchanges $ 62.77 $ 6563 lQ 3 1 $ 8295 $ 8673 Lock Rental (Monthly) $ 1277 $ 1335 C 3 2 $ 15120 $ 15808 Lost or Stolen Bin $ 53193 $ 55620 4 1 $ 10941 $ 11440 Overage $ 3573 $ 3735 'p 4 2 $ 20394 $ 21324 ReplacedKey $ 532 $ 555 N 6 1 $ 15615 $ 16327 Locks Replaced Lock $ 2660 $ 2781 d 6 2 $ 29720 $ 31076 Bulky pick up(lstitem) WA $ 2650 Bulky pick up (each add t item) WA $ 1563 r Comm ercialFront Load Compactor Bin Enclosure clean up (per hour) WA $ 4500 {f) Size Frea Contamination $ 3500 $ 5000 2 1 $ 13233 $ 14868 Push Out (per pick up/month) N 2 2 $ 24923 $ 281 22 0-25 ft WA N/C = 2 3 $ 381 58 $ 42990 26.50 it WA $ 729 rr 2 4 $ 51392 $ 57858 51 75 ft WA $ 938 } 2 5 $ 64568 $ 72665 76-100 ft WA $ 1042 2 6 $ 77831 $ 87564 101 125 it WA $ 1146 U) Extra Pick Up 2 yd On Site $ 2219 $ 2560 126-150 it WA $ 1250 Q, Extra Pick Up 2yd Unscheduled $ 3863 $ 4281 151175ft WA $ 1355 r 3 1 $ 18415 $ 20805 176 200 ft WA $ 1459 Q 3 2 $ 35328 $ 40035 Over 200 It WA $ 1563 3 3 $ 53752 $ 60848 r 3 4 $ 72145 $ 81627 3 5 $ 90596 $ 1 02468 -E LI 3 6 $1 089 90 $ 1 232 48 IX LI Extra Pick Up 3 yd On Site $ 2940 $ 3434 Extra Pick Up 3yd Unscheduled $ 4584 $ 5156 4 1 $ 24432 $ 27608 d 4 2 $ 47342 $ 53630 E 4 3 $ 71788 $ 81253 t 4 4 $ 96231 $ 1 088 76 4 5 $1 206 76 $ 1 364 99 4 6 $1 450 03 $ 1 639 99 r Q Extra Pick Up 4 yd On Site $ 3663 $ 4310 Extra Pick Up 4yd Unscheduled $ 5308 $ 6032 Packet Pg 75 June 25, 2015 Grand Terrace Refuse Customer or Property Owner Nonce is hereby given that the Grand Terrace City Council will conduct a Public Hearing on the 11th day of August, 2015, atthe hour of 6`00 pm at the City Council Chambers, 22795 Barton Road, Grand Terrace, Califomia, in compliance with Proposition 218 regarding proposed adjustments to solid waste and recycling rates and charges In accordance with Proposition 218, you may protest this proposed adjustment either in person at the public hearing or in writing at City of Grand Terrace, City Clerk, 22795 Barton Road, Grand Terrace California, 92313 The City of Grand Terrace contracts with Burrtec Waste Industries for the provision of solid waste and recycling collection services and charges rates to recover costs associated with providing solid waste and recycling services to customers RESIDENTIAL: For residential service, the proposed rate adjustment will result in approximately 4.8% increase in the rate charged The rate includes the collection, disposal and processing fees, city administrative fee, pavement impact fee, street sweeping fee and household hazardous waste fee Please see the attached rate table on the reverse side of this letter for the proposed rates COMMERCIAL. For the -commercial service, the proposed rate adjustment will result in approximately 13% increase in the refuse rate charged The rate includes the collection, disposal and processing fees, city administrative fee, pavement impact fee and street sweeping fee Please see the attached rate tables on the reverse side of this letter for the individual rates proposed for each commercial service 11l MI -FAMILY 110USlidQ For multi -family housing, the proposed rate adjustment will include a fee for household hazardous waste services along with the collection, disposal and processing fees, city administrative fee, pavement impact fee, and street sweeping fee Please see the'attached rate table on the reverse side of this letter for the proposed rates Should you have any questions regarding the rate hearing or the proposed increase, please contact the City of Grand Terrace at 909-824-6621 ext 218 Sincerely, C ty ana City of Grand Terrace 22795 Barton Road, Grand Terrace, California 92313-5295 (909) 824-6621 Fax (909) 824-6624 v ZO Packet Pg 76 s 7o- to S /�-) "cam Cd v A-j 1 `22- C u Jv c— N } � I v C. fZ .9-5 o S� L r y � o 7L: �171,el m r � s � a 5 aREGE-1-VED aE-CEIVrED f v i —AUG-0 420t5 ����� L 0 6 2015 � i ITY OF -GRAND TERRACE -- COmmun qve opment CITY CLERK'S DEPARTMENT Deparynerrt d J y t a: S �a ry x t wF ui c m a I } ]i i , r �l f }4 1 4 �...�.,,-y- Packet Pg 78 AGENDA REPORT MEETING DATE August 11, 2015 TITLE Repeal Municipal Code Chapter 15 36 an Replace Municipal Code Chapter 15 24 Permitting Procedures for Small Residential Energy Systems Council Item d Repeal and Relating to Rooftop Solar PRESENTED BY Sandra Molina, Community Development Director RECOMMENDATION Read by Title Only, Waive Further Reading and Adopt Ordinance No , An Ordinance to Repeal Municipal Code Chapter 1636 (Solar Water Heating Systems) in its Entirety, Repeal Municipal Code Chapter 15 24 (Uniform Solar Energy Code) in its Entirety and Adopt a new Chapter 15 24 (Small Residential Rooftop Solar Energy System Permits) 2030 VISION STATEMENT This staff report supports Goal #1 "Ensure Our Fiscal Viability" by exploring creative means to provide services BACKGROUND/DISCUSSION On July 28, 2015, the City Council conducted a public meeting on the attached Ordinance to establish an ordinance relating to expediting the processing of permits for small residential rooftop solar energy systems and introduced the ordinance for first reading No changes have been made to the proposed ordinance since its introduction and staff recommends adoption FISCAL IMPACT There is no fiscal impact by adopting the proposed Ordinance ATTACHMENTS • Ordinance Small Residential Rooftop Solar Energy Systems (DOC) APPROVALS. Sandra Molina Completed 07/31/2015 1 14 PM City Attorney Completed 07/31/2015 3 38 PM Finance Completed 08/03/2015 4 56 PM Packet Pg 80 ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE REPEALING CHAPTER 15 36 (SOLAR WATER HEATING SYSTEMS) IN ITS ENTIRETY AND REPEALING AND REPLACING CHAPTER 15 24 (UNIFORM SOLAR ENERGY CODE) OF TITLE 15 OF THE GRAND TERRACE MUNICIPAL CODE RELATING TO PERMITTING PROCEDURES FOR SMALL RESIDENTIAL ROOFTOP SOLAR ENERGY SYSTEMS WHEREAS, as set forth in Government Code Section 65850 5(a) it is the policy of the State of California that local agencies encourage the installation of solar energy systems by removing obstacles to, and minimizing the costs of, permitting such energy systems, and WHEREAS, as set forth in Government Code Section 65850 5(g), cities must adopt an ordinance on or before September 30, 2015 that creates an expedited and streamlined permitting process for small residential rooftop solar energy systems, and WHEREAS, the ordinance must substantially conform with the recommendations set forth in the California Solar Permitting Guidebook, including the use of a checklist of all requirements that, iftcomplied with, requires cities to approve the application and issue the applied for permits, and WHEREAS, the City Council of the City of Grand Terrace finds that it is in the interest of the health, welfare and safety of the public to provide an expedited permitting process to encourage the effective development of solar technology, and WHEREAS, the City Council of the City of Grand Terrace finds that the following ordinance will have the effect of encouraging the installation of small residential rooftop solar energy systems and minimizing barriers, obstacles, and costs of obtaining permits for their installation NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY ORDAIN AS FOLLOWS Section 1 Chapter 15 36 "Solar Water Heating Systems" of Title 15 "Buildings and Construction" of the Grand Terrace Municipal Code is hereby repealed in its entirety Section 2 Chapter 15 24 "Uniform Solar Energy Code" of Title 15 "Buildings and c Construction of the Grand Terrace Municipal Code is hereby repealed and replaced with a E new Chapter 15 24 "Small Residential Rooftop Solar Energy System Permits" as follows a Packet Pg 82 H A "feasible method to satisfactorily mitigate or avoid the specific, adverse impact" includes, but is not limited to, any cost-effective method, condition or mitigation imposed by the City on another similarly situated application in a prior successful application for a similar permit I "Planning commission" means the Planning Commission for the City of Grand Terrace J "Reasonable restrictions" on a solar system are those restrictions that do not significantly increase the cost of the system or significantly decrease its efficiency or specific performance, or that allow for an alternative system of comparable cost, efficiency, and energy conservation benefits K "Restrictions that do not significantly increase the cost of the system or decrease its efficiency or specified performance" means For water heater systems or solar swimming pool heating systems E an amount exceeding 10% of the cost of the system, but in no case w more than $1,000 00, or decreasing the efficiency of the solar energy system by an amount exceeding 10%, as originally specified and proposed y 2 For photovoltaic systems an amount not to exceed $1,000 00 over the system cost as originally specified and proposed, or a decrease rin system efficiency of an amount exceeding 10% as originally specified and proposed L "Small residential rooftop solar energy system" means all of the following A solar energy system that is not larger than 10 kilowatts alternating current nameplate rating or 30 kilowatts thermal 2 A solar energy system that conforms to all applicable state fire, structural, electrical, and other building codes as adopted or amended by the City of Grand Terrace and all State of California health and safety standards 3 A solar energy system that is installed on a single or duplex family dwelling 4 A solar panel or module array that does not exceed the maximum legal building height as defined by the City of Grand Terrace w M "Solar energy system" means either of the following d E s 1 Any solar collector or other solar energy device whose primary purpose is to provide for the collection, storage, and distribution of a solar energy for space heating, space cooling, electric generation, `j or water heating Packet Pg 84 applications, and other documents in lieu of a wet signature i D The Building Department shall adopt a standard plan and checklist of all requirements with which small residential rooftop solar energy systems shall comply with to be eligible for expedited review E The small residential rooftop solar system permit process, standard plans, and checklist shall substantially conform to the recommendations for expedited permitting, including the checklist and standard contained in the most current version of the California Solar Permitting Guidebook adopted by the Governor's Office of Planning and Research F All fees prescribed for the permitting of small residential rooftop solar energy systems must comply with Government Code Sections 65850 55 and 66015 and Health & Safety Code Section 17951 Section 15 24 060 Expedited permit review and inspection requirements -" 0 LO A The Building Department shall adopt an administrative, nondiscretionary review process to expedite the approval of small residential rooftop solar E energy system applications within 30 days of adoption of this chapter For an N application for a small residential rooftop solar energy system that meets the y requirements of the approved checklist and standard plan, the Building Department shall issue a building permit or other non -discretionary permit within 3 business days for over-the-counter applications or within 5 business w days for electronically filed applications A building official may require an applicant to apply for an administrative conditional use permit if the official u finds, based on substantial evidence, that the solar energy system could o have a specific, adverse impact upon the public health and safety Such c decisions may be appealed to the Planning Commission W B Review of the application shall be limited to the building official's review of whether the applicant meets local, state and federal health and safety requirements C If an administrative conditional use permit is required, a building official may n deny an application for the use permit if the official makes written findings based upon substantive evidence in the record that the proposed installation would have a specific, adverse impact upon public health or safety and there is no feasible method to satisfactorily mitigate or avoid the specific, adverse o impact Such findings shall include the basis for the rejection of the potential c feasible alternative for preventing the adverse impact Such decisions may E be appealed to the Planning Commission D Any condition imposed on an application shall be designed to mitigate the a specific, adverse impact upon health and safety at the lowest possible cost Packet Pg 86 PASSED, APPROVED AND ADOPTED this 11th day of August, 2015 ATTEST Pat Jacquez-Nares City Clerk Approved as to form Richard L Adams, II City Attorney Darcy McNaboe Mayor 0 LO ti �iGCI:, rii ?Ij MEETING DATE TITLE PRESENTED BY AGENDA REPORT August 11, 2015 Consideration of Southern California Edison's Street Light Acquisition Program Sandra Molina, Community Development Director RECOMMENDATION 1) Determine whether to move forward with the Street Light Acquisition Program, and 2) If so, direct staff to deposit the $10,000 valuation fee with Southern California Edison, and 3) If so, further direct staff to request proposals from consultants to provide a fiscal analysis associated with the street light purchase 4) Direct staff to return with a Policy to require all new developments have lighting and landscaping districts for street lights The Policy shall require light poles to use LED lights and assessments to cover annual costs for electricity (which includes power and ongoing maintenance) 2030 VISION STATEMENT This staff report supports our Mission To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of fiscally responsible government BACKGROUND Street lights in the City are owned and serviced by Southern California Edison (Edison) Street lighting utility bills, including maintenance, are paid by the City, at an average approximately $65,000 a year Edison presently has a program whereby cities can purchase the Edison owned street lights It was just learned that Edison will discontinue accepting applications for the program after August 15, 2015 The process involves a valuation of the Edison street lights, performed by Edison at a cost of $10,000 If the City Council wants to consider acquisition of the street lights, then it would be necessary to deposit $10,000 with Edison before the end of the business day on August 15, 2015 Once Edison receives the $10,000 deposit, the City will be placed in the queue for valuation According to Mr John King, Streetlight Project Manager, once in the queue it may be 4 to 6 months before Edison can begin the valuation process If the City decides to abandon the process before Edison begins the valuation of its street lights, then the $10,000 deposit would be refunded to the City Once Edison begins the Packet Pg 90 lights to LED will over time will result in enough savings to eventually recoup the initial expense for the LED retrofit i FISCAL IMPACT If the City Council wants to pursue an evaluation of acquiring Edison street lights at this time, then it is recommended that the City Council authorize payment of $10,000 to Edison for its valuation of street lights and direct staff to request proposals from utility consulting firms to perform an evaluation, including cost and benefit analysis, of acquiring the Edison street lights The Gas Tax Fund, as of June 30, 2015, has an estimated fund balance of $436,117 Staff is recommending that City Council approve the $10,000 appropriation from the Gas Tax Fund balance for the valuation of the Edison street lights located in the City of Grand Terrace as shown in the table below Fund No Fund Title Description Amount 16 GasTax Fund Estimated Fund Balance, June 30, 2015 $436,117 16 GasTax Fund Appropriation for Edison Valuation 10 000 Revised Fund Balance 426 117 APPROVALS Sandra Molina Completed 07/31/2015 1 31 PM City Attorney Completed 07/31/2015 3 28 PM Finance Completed 08/04/2015 8 12 AM Community Development Completed 08/04/2015 8 37 AM City Manager Completed 08/04/2015 4 01 PM City Council Pending 08/11/2015 6 00 PM Packet Pg 92 '11 MEETING DATE August 11, 2015 Council Item TITLE Adopting Resolution 2015-XX, Rescinding Resolution 1987- 26 in Its Entirety and Making a Finding that All Funds Were Distributed for the Benefit of the Participants PRESENTED BY Kris Harapan, Human Resources Technician RECOMMENDATION Staff recommends Council adopt the attached Resolution 2015-XX, rescinding Resolution 1987-26 in its entirety and making a finding that all funds were completely distributed for the benefit of the participants 2030 VISION STATEMENT This staff report supports Goal #5, Engage in Proactive Communication by allowing Human Resources to maintain and communicate up-to-date information regarding employee benefits BACKGROUND On November 15, 1979, the City Council adopted Resolution 1979-49, "Adopting an Employees' Defined Contribution Retirement Plan " This resolution created an employee retirement trust which was administered by the City of Grand Terrace The resolution was later replaced by Resolution 1987-26 which amended the trust On October 26, 1989, the City Council then adopted Ordinance 119, authorizing a contract with CalPERS for retirement services The contract included the following provision "Assets heretofore accumulated with respect to members in the local retirement system shall be transferred to the Public Employees' Retirement System upon the effective date of this contract and applied against the liability for prior service incurred hereunder That portion of the assets so transferred which represent the accumulated contributions (plus interest thereupon) required of the employees under said local system shall be credited to the individual membership account of each such employee under the Public Employees' Retirement System " DISCUSSION This action effectively defunds the retirement trust covered by Resolution 1987-26 No further action was ever taken with regard to the old retirement trust Staff has reviewed all remaining records relating to this trust and made the following determinations Packet Pg 33 11a RESOLUTION 2015- A RESOLUTION RESCINDING RESOLUTION 1987-26 IN ITS ENTIRETY AND MAKING A FINDING THAT ALL FUNDS WERE DISTRIBUTED FOR THE BENEFIT OF THE PARTICIPANTS WHEREAS, on November 15, 1979, the City Council adopted Resolution 1979-49, N "Adopting an Employees' Defined Contribution Retirement Plan ", and co WHEREAS, on November 12, 1987 the City Council rescinded Resolution 1979-49 and o r replaced it with Resolution 1987-26, and ' D N d WHEREAS, on October 26, 1989, the City Council adopted Ordinance 119, adopting the CalPERS Retirement system as the City's retirement plan U) d WHEREAS, under the terms of the CalPERS contract the City transferred retirement credit from the local retirement plan to CalPERS, and WHEREAS, a review of City records has determined that all former participants of the N City's retirement plan not transferred to CalPERS received a lump -sum distribution of all LO money's owed to them under that plan, o THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY RESOLVES THE FOLLOWING 1 The City Council hereby finds that the retirement trust created under Resolution 1979-49 and amended with Resolution 1987-26 has been defunded 2 The City Council hereby finds that any remaining retirement assets originally covered by Resolution 1987-26 for current and former employees are now vested solely with CalPERS 3 Resolution 1987-26, and any actions in furtherance thereof, are now rescinded in their entirety PASSED, APPROVED AND ADOPTED by the City Council of Grand Terrace at a regular meeting held on the 11 th day of August, 2015 by the following vote E Darcy McNaboe a Mayor ATTEST Packet Pg 95 REPORTAGENDA MEETING DATE August 11, 2015 Council Item TITLE Award of Contract to Apple Valley Communications for Installation of Data Cabling in City Hall PRESENTED BY Cynthia Fortune, Finance Director RECOMMENDATION 1 Award the purchase and installation of data cabling in Grand Terrace City Hall to Apple Valley Communications, and 2 Authorize the City Manager to execute the purchase order and should the need arise, to increase the purchase order, not to exceed the contingency amount should change orders be necessary during the installation of the project 2030 VISION STATEMENT This staff report supports the following City Council Goals • Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations, and • Goal #4 — Develop and Implement Successful Partnerships by working collaboratively with other Public Sector agencies (City of Loma Linda) to facilitate the delivery of services benefitting youth, seniors and our community BACKGROUND As part of the Information Technology Support Agreement the City of Loma Linda has with Grand Terrace, their Information Technology services team (IT -Loma Linda) provides maintenance and support of the City's enterprise environment and network Services provided included the following 1 Coordinate and perform a variety of work activities and duties relative to City's information systems operations, provide hardware and software installation and general support, 2 Provide evaluation, maintenance and troubleshooting of City personal computers, research and evaluate whether problems are hardware or software related and implement corrective solutions, and 3 Perform preventative maintenance on City's personal computers, network communications devices and telephone system During the course of their routine work they have discovered that the data cabling in City Hall is old and outdated During the upgrade to a new internet circuit and phone system, several issues were discovered Packet9 97 HHS Construction, Inc 115 $29,561 881 $257 06 l I A thorough review of all the bids determined that although CDW-G provided the lowest quote, their bid was not "responsive" in that it did not meet the following specifications 1 Replacing all existing cabling with new CAT6 cabling, their bid would replace the cabling with CAT5e cabling, the City requires CAT6 cabling for the following causes a Ability to have a 10-gigabit network vs only 1 gigabit with a CAT5e, and b CAT5e cables have a higher delay and skew than CAT6 cables, providing a delay in sending signals from one side to another, and running slower 2 The quote did not provide a rack for the patch panels to land on, and 3 Although the quote mentioned that the installation will be completed to EINTIA standards, the quote did not mention that the installation will be completed by certified installers Based on all quotes received, staff is recommending that City Council approve the purchase and installation of data cabling in City Hall to Apple Valley Communications, the lowest responsible bidder and allow for a 20% contingency as follows _Vendor Apple Valley Communications Bid Amount $28,145 00 Contingency 20% 5,62900 TOTAL Once approved by City Council, a purchase order will be issued to the vendor All quotes received from the bidders are shown in Attachment A Attachment B shows the City's existing cabling and what it would look like after the replacement and installation is completed FISCAL IMPACT The award of the contract to Apple Valley Communications, as outlined herein, will be budgeted from the non -departmental professional services line item approved by City Council at the adoption of the FY2014-15 budget Approved Information Technologv Line Item in FY2014-15 Fund Account Account Title Approved Year -to -Date Available Expense Budget Balance General 10-380-249 IT Computer $19,900 $0 $19,900 Fund Maintenance & Supplies General Fund 10-380-701 IT Computer Upgrades $23,100 $8,455 14 645 Packet pg 99' ow APPLE VALLEY COMMUNICATIONS 21845 HWY 18 APPLE VALLEY, CA 92307 760-247-2668 Fx 760-247-0087 CA, CONTRACTOR # 542642 C ALARM LICENSE # ACO 3056 f * * Proposal * * to 1 City of Grand Terrace City Clerk 22795 Barton Rd Grand Terrace, CA 92313-5207 Tel 909-824-6621 Fax 909-783-2600 Mfr-Part No 6/18/2015 * * Proposal * * 6 12 a Project Number 23270BID Grand Terrace City Hall - Data Unit Price THANK YOU FOR CHOOSING APPLE VALLEY COMMUNICATIONS Keli Coder kcoder@lomalinda-ca gov - cell 909-283-5086 Scope This bid is for adding (115) total data drops at various locations throughout the Grand Terrace City Hall building All existing cabling to be replaced with new CAT6 cabling all drops to be installed, terminated, labeled, and tested to meet EIA / TIA and Manufacturers standards All cabling to be routed in drop ceilings and will be plenum rated Use existing pathways where possible and add surface mount raceway as required to obtain the customers preferred drop locations Hang an "Open Frame" swinging rack in the MDF room to allow for all of the new data drops to be rack mounted and provide adequate space for the customer provided POE switches Test all drops and provide data test results as a part of our closeout documents 1 Packaged Data Cabling 28,145 00 Note Pathway to the 2nd floor has not been 100% identified, but a pathway for the CCTV was located and can be duplicated if need be APPLE VALLEY COMMUNICATIONS Project 23270BID ea x U c 0) c_ .0 0 U Extender r ca G 0 c 0 r �v �a fA C 0 ti v m 0 Ci N C 0 0 c E E 0 c� C d 0 28,145 OC m 0. 0. a Page 1 of 2 Packet Pg 101 12b CONSTRUCTIONS INC. ESTIMATE CWA# WO# PO # Customer Name Cynthia Fortune & Rick MacGavm - Grand Terrace, CA Date 06 25 2015 Address 22795 Barton Rd HHS Job No City Grand Terrace State CA ZIP 92313 Rep TA Phone 909 824 6621 FOB Qty Description Unit Price TOTAL Estimate to install 115 various data outlets at City of Grand Terrace Provide Labor and all materials to install, terminate and test 115 data outlets located at Grand Terrace City Hall All cable and installation to meet cable Loma Linda Connected Community Program (LLCCP) standards and Berktek/Leviton Certification requirements, and EIA/TIA standards Includes appropriate rack with space for cable management and PoE switches 1 All Labor and Materials $ 29,561 68 $29,561 68 $ $0 00 $ $0 00 $ $0 00 $ $0 00 $ - $0 00 $ - $0 00 Please Remit to HHS Construction, Inc 2042 S Grove Ave Ontario, CA 91761 Subtotal $29,56168 TOTAL 1 $ 29,56168 Office Use Only 2042 S GROVE AVE, ONTARIO CA 91761 Phone 909-393-3322 Fax 909-393-3391 E-mail aj andrews@sbcglobal net Approved Date Packet Pg 103 BILL TO CITY OF LOMA LINDA 25541 BARTON RD Accounts Payable LOMA LINDA CA 92354-3125 Customer Phone #909 799 2840 CDWB cam 1 800 594 4239 SHIP TO CITY OF LOMA LINDA Attention To INFORMATION SYSTEMS 25541 BARTON RD LOMA LINDA CA 92354-3125 Contact RICK MACGAVIN 909 799 4468 Customer P O # SPS INSTALL QUOTE OE ` r '12?'c SALES QUOTATION QUOTEDATE GHKG669 1 5804861 7/6/2015 ANDREW SIMPLOT 877 368 4403 DROP SHIP GROUND Net 30 Days-Govt State/Local TY ITEM • DESCRIPTION UNIT PRICE EXTENDED - 140 169775 SPS CUSTOM EDC ONSITE-INSTALL 13181 18 453 40 Mfg# ONSITE-INSTALL Contract MARKET SUBTOTAL 18 453 40 FREIGHT 000 TAX 000 i Please remit payment to COW Government CDW Government 75 Remittance Drive 230 North Milwaukee Ave Suite 1515 Vernon Hills IL 60061 Fax 847 371 7311 Chicago IL 60675 1515 i This quote is subject to CDW's Terms and Conditions of Sales and Service Projects at http //www cdwg com/content/terms-conditions/product-sales aspx For more information, contact a CDW account manager Packety�-"0'9 ,71 4,, 12c 6 In managing this implementation of your cabling infrastructure SPS will follow the recommendations promulgated by the Electrical Industry Association and the Telecommunications Industry Association We will, furthermore, adhere to the EIA/TIA establisl ed guidelines and comply with their published standards for building stfuctures 7 SPS will ternimate, test and label all cabling accordingly and clearly identify at both ends 8 An additional 12 sets will be installed throughout the facility including workstations, counters and offices CHANGE CONTROL PROCEDURE Despite good project planning, design and review, project plans often require some degree of change at some point These changes are handled using Change Order requests, which must be agreed upon by all parties to the contract before such work can be performed Either SPS or the customer may initiate a Change Order for any deliverable, work requirement, assumption or dependency that is part of the project All requests must be in writing and handled by the SPS Project Manager SPS will review the change and provide pricing as applicable before proceeding The SPS Project Manager may also engage project team members to assess the impact of the change Agreed changes must be approved in writing by an authorized representative of the customer, via email or a modified purchase order SPS STANDARD SERVICE HOURS Unless indicated within this SOW, pricing is based on the assumption that Services will be performed between 8 00 AM and 5 00 PM local site time, Monday -Friday, excluding SPS-designated holidays ("Standard Service Hours") Work performed outside Standard Service Hours may be subject to overtime charges at the following rates Evenings Monday -Friday 5 00 PM-8 00 AM Saturday 12 00 AM (midnight) -Monday 8 00 AM Saturday 8 00 AM-12 00 AM (midnight) I SPS-designated holidays Service Delivery Assumptions Support services included within projects are always designed and priced to occur over consecutive days The Project Team has some discretion within these matters but has limitations regarding resource commitments over weekends and Holidays CDW Direct LLC — Proprietary and Confidential For internal use only T gem late Vers packet Pg 106 12c Item(s) Provided to Customer Item Description Format NA NA NA PROJECT SCHEDULING Customer and Seller, who will jointly manage this project, will together develop timelines for an anticipated schedule ("Anticipated Schedule") based on Seller's project management methodology Any dates, deadlines, timelines or schedules contained in the Anticipated Schedule, in this SOW or otherwise, are estimates only, and the Parties will not rely on them for purposes other than initial planning PROFESSIONAL SERVICES FEES Seller will invoice for the Total Fees CONSULTANT FEES Consultant Fees hereunder are MED FEES, meaning that the amount invoiced for the Services will be $18,453 40 in addition to the amount of any Expenses The invoice amount of Consultant Fees will equal the amount of fees applicable to each completed project milestone, as specified in Table 1 Table I — Project Fees Percentage of Project Milestones Fees Consultant Fees Project Completion 100% $ 18,453 40 Totals 100% $ 18,453 40 EXPENSES Neither travel time nor direct expenses will be billed for this project Upon execution of this SOW, travel will be scheduled to occur no less than two (2) weeks after the date of Customer's request for travel Should Customer request that travel be expedited, Customer will be billed for any additional travel and expense costs that apply CDW Direct LLC — Proprietary and Confidential For internal use only T template V.ers Packet Pg 10B Ln M r+ Ln C -1 r, C C r+ Q.LnN � n cr a, :' cr La :� lQ n r H z C) 70 0 u m n m �v 70 n m Attachment Grand Terrace Cabling (1702 Installation of Data Cabling in City Hall) Attachment Grand Terrace Cabling (1702 Installation of Data Cabling in City Hall) MEETING DATE August 11, 2015 Council Item TITLE Adoption of the Community Benefit Fund Program Guidelines and Application PRESENTED BY Cynthia Fortune, Finance Director RECOMMENDATION 1 Approve Resolution 2015- Approving the Community Benefits Fund Program Guidelines and Application, 2 Establish a rotating Community Benefits Fund Sub - Committee to review all eligible applications and recommend approval to City Council, 3 Allow the Sub -Committee to rotate its two -member committee every quarter so as not to show or perceive any favoritism shown to any one applicant or organization, 4 Approve the submittal of grant applications by the first of each month and award the grants by City Council on the second meeting of the month, 5 Authorize the City Manager to implement the CBH Program 2030 VISION STATEMENT This staff report supports the following City Council Goals • Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations • Goal #3 — Promote Economic Development, through the program use for promoting small business development, • Goal #4 — Develop and Implement Successful Partnerships through productive collaboration with community groups, youth programs and senior organizations BACKGROUND On June 23, 2015, City Council approved the use of $25,000 from the City's General Fund Reserve Balance, to establish a Community Benefits Fund The Community Benefits Fund's purpose is to provides funding for local youth programs, community events, community fee waivers, and be used as an economic development tool for small business development in the City Packet Pg 116 • People feel they belong ■ Relates to people feeling they belong and having the opportunity to freely express and celebrate who they are, regardless of culture or identity ■ Relates to people having an understanding of other people, their culture and identity The attached program guidelines detail the following • Purpose and objectives of the program, • Categories eligible for funding, • Eligibility criteria, • Filing dates, • Assessment and weighting criteria, • Grant terms and conditions, and • Submission of completed applications RECOMMENDATION It is recommended that City Council • Approve Resolution 2015- establishing the Community Benefits Fund Program, • Establish a rotating Community Benefits Fund Sub -Committee to review all eligible applications and recommend approval to City Council • Allow the Sub -Committee to rotate its two -member committee every quarter so as not to show or perceive any favoritism shown to any one applicant or organization, • Approve the submittal of grant applications by the first of each month and award the grants by City Council on the second meeting of the month • Approve the attached Community Benefits Fund Program Guidelines and Application, and • Authorize the City Manager to implement the Community Benefits Fund Program FISCAL IMPACT There is no fiscal impact for the approval of the establishment of a rotating Sub - Committee, approval of the program guidelines and application, and implementation of the Community Benefits Fund program other than staff time to review application eligibility The City Council, during the approval of the FY2015-16 Budget, approved that $25,000 be set aside for the program above as shown in the table below Fund Fund Title Account Account Title Amount No No Packet Pg 118 13a A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING THE ATTACHED COMMUNITY BENEFITS FUND PROGRAM GUIDELINES AND APPLICATION WHEREAS, On June 23, 2015, City Council approved the use of $25,000 from the City's General Fund Reserve Balance, to establish a Community Benefits Fund, and WHEREAS, the purpose of the Community Benefits Fund is to provide funding for local youth programs, community events, community fee waivers and to provide funding for small business development, and WHEREAS, the City Council wishes to establish a program guideline for the Community Benefits Fund Program and to approve an application for grants under the program NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS SECTION 1. The City Council hereby adopts the Community Benefits Fund Program Guideline, which is attached hereto as Exhibit "A"', SECTION 2 The City Council hereby adopts the application for funding under the Community Benefits Fund Program, which is attached hereto as Exhibit "B", SECTION 3 The City Clerk shall certify to the passage and adoption of this Resolution, and it shall take effect immediately and be in full force and effect PASSED, APPROVED AND ADOPTED by the City Council of Grand Terrace at a regular meeting held on the 11t" day of August, 2015 ATTEST Pat Jacquez-Nares, City Clerk 1 Darcy McNaboe, Mayor Packet Pg 1 00 n O C A. �D h P. N -n s= 7 Q ci 'n W r+ O h ci CL (D 0 (D %I w cr Attachment Community Benefit Fund Program Guidelines (1727 Community Benefit Fund Program & Guidelines) 13b The City of Grand Terrace is a dynamic and vibrant place, has a residential population of around 13,000 (as of 2015) a number of community organizations, all striving to make Grand Terrace a great place to be I The Community Benefits Fund program is delivered by the City of Grand Terrace City Council to support and empower people and communities to become engaged, to connect and to take local action Objectives of the Community Benefits Fund • build relationships and allow the City of Grand Terrace to partner with community to support shared outcomes, • provide the opportunity for community to identify and respond to local issues, concerns and priorities that link with our priorities, • build community capacity and empower the community to take an active role in improving their quality of life, and • foster community involvement and participation Principles The City of Grand Terrace's approach to working with the community is underpinned by community strengthening principles These guide how we work with community and the projects prioritized for funding These principles include • an asset based approach that builds on the strengths that exist within our community, • evidence based approach that acknowledges the needs and aspirations of our community, • access and equity to ensure a socially inclusive community, • valuing collaborations and partnerships, and • valuing the social, economic and environmental sustainability of our City Eligibility Criteria N To be eligible to apply for a Community Grant with the City of Grand Terrace, applicants must meet the following criteria `r • The grant application must be for the furtherance of a public purpose benefiting the City • Organizations must be located within, or offer a project within, the City of Grand Terrace municipality • Applications must have a focus on City of Grand Terrace's local communities 'a • Applicants must have no outstanding debts to the City of Grand Terrace • Activities must take place by the end of the then current fiscal year, June 30th E Note that a single project, event, activity or program will only be considered for one City of Grand Terrace grant o program at a time a c Community Benefits Fund Outcomes L? To contribute towards our vision for the City of Grand Terrace, Community Grants are provided to schools and w not -for -profit sports and community organizations to carry out a municipal purpose while improving the people's quality of life While the grants aim to improve the quality of life of all people, priority is placed on proposals that m highlight on • Youth Programs, and E • Community Events, E E Applicants are required to outline how the application will contribute to one or more of the outcomes listed below C v • People are healthy ■ Relates to people's physical and mental health and wellbeing y ■ Relates to increasing opportunities for physical activity E • People are safe ■ Relates to people's perceptions of feeling safe within their community a ■ Relates to people's knowledge of how to reduce personal injury and harm • People are connected and participate ■ Relates to people's connections to their community Community often relates to geographic locations but can also relate to family networks, support networks, people with common or shared beliefs, values, friendships, interests and activities Page 3 Packet Pg 124 • The City of Grand Terrace makes the final decision on the outcome of all eligible applications, • All applicants will receive a letter with the result of their application, • The list of successful applicants will be published on the City of Grand Terrace's website approximately a month after all applicants have been notified of the outcome of their application Assessment Criteria The Community Grants program is a non-competitive grant process Applications are assessed against the assessment criteria below The City of Grand Terrace may receive more funding applications than it can support and applications will be awarded based on availability of funds and reviewing the sub -committee's recommendation We reserve the right to reject any application that does not meet the eligibility criteria or the assessment criteria The City of Grand Terrace also reserves the right to request further information in considering applications To give your application the best chance, ensure the information included in the application addresses these criteria Weighting All grant applications must be for a public purpose that benefits the City Each application will be reviewed with the following assessment criteria Ahanment to the Community Benefits Fund Outcomes (30 per cent weighting) 5 • Are the application's aims and outcomes clearly identified E E • Does the application support the Community Benefits Fund Outcomes? 0 • How is the protect evaluated — how will they know if the protect has achieved the community grants outcomes? N n Community Needs (20 per cent weighting) N • Is there a clearly identified and demonstrated local need"for this application? c • Does the application and activities identified effectively address this need? • Has the application appropriately engaged with the local community? V • Have local people, participants, members or service users been involved in identifying this need and have 0 input into the response? E Organizational Capacity (20 per cent weighting) • Is the application well planned and achievable within the timeframe? • Is there a clear link between the community need, the community outcomes and the activities that will be delivered? • Does the application identify appropriate partners that will work with them in a collaborative way? • Is the scope of the protect appropriate? Access and Eguwty (15 percent weighting) • Does the application address issues of social exclusion or barriers to participation? • Does the application target children of the community? • Is the application accessible and inclusive? Budget (15 percent weighting) • Does the budget accurately reflect the scope and scale of the application? E • Have other funding sources been identified? s • Have the resources that are required to deliver the protect been clearly identified? • Is the application financially viable and does it demonstrate sound management? a Other Factors that influence the final decisions for funding include • Supporting as many local organisations as possible and providing opportunities for new and emerging organisations and communities Page 5 Packet ft 126 w,13`b Additional Information I Arts Grants The arts program category is open to all artists and arts organizations Grants are available for arts projects or activities, in any art form or practice that takes place in the City of Grand Terrace The arts program offers anyone with a great idea and an artistic outcome in the City of Grand Terrace the opportunity to apply for funding Small Business Grants Small business grants for start-up, business expansion, export entry, business support services and micro businesses Social Enterprise Under the social enterprise grants program, businesses creating or expanding employment and self-employment opportunities for disadvantaged persons are eligible to apply Business Events Sponsorship For business events and conferences held in the City of Grand Terrace municipality Events Partnership Program Annual sponsorship for events that enhance Grand Terrace's events calendar l Page 7 * Packet, g' 128 `.13c CITY OF GRAND TERRACE COMMUNITY BENEFITS FUND (GT-CBF) ORGANIZATION INFORMATION Organization Name Organization Mission Organization Contact #1 Name Title Mailing Address City, State, Zip Code Phone & E-mail Phone E-mail Organization Contact #2 Name Title Mailing Address City, State, Zip Code Phone & E-mail Phone E-mail Have you ever applied for funding through the City's Community Benefit FUND (CBH) before? ❑ Yes ❑ No If yes, please list each time you've applied, the outcome, whether you were granted funding or not, the amount your organization originally requested and the amount approved, if any Purpose of Prior Funding Requests (if any) Request Date Amount Requested Amount Approved (If any) 1 2 3 4 5 Date of Application Requested Amount City of Grand Terrace 22795 Barton Road Grand Terrace CA 92313-5295 www Qrandterrace-ca gov ti N Packet Pg 130 MEMORANDUM To City Council From G Harold Duffey, City Manager By Pat Jacquez-Nares, City Clerk Date August 11, 2015 Re Late Communication for the August 11, 2015 City Council Meeting G PUBLIC HEARING 8 Public Hearing Relating to the Adoption of Residential and Commercial Solid Waste and Recycling Rate Increases RECOMMENDATION 1 Conduct a Public Hearing to consider adoption of residential and commercial solid waste and recycling rate increases 2 Adopt Resolution No 2015- setting forth new solid waste and recycle rate adjustments DEPARTMENT COMMUNITY DEVELOPMENT Please find an additional written communication from Ms Ann Anderson the owner of the property located at 22820 Minona Drive, Grand Terrace, CA 92313 22795 Barton Road, Grand Terrace, California, 92313-5295 909/824-6621 Fax 909/783-2600 RECEIVED AUG 112015 GRAPlB'T AC _ / _ _�7D CITY OF GRAND TERRACE AGENDA & STAFF REPORTS _ f _ FOR THE REGULAR MEETING OF THE CITY COUNCIL AND THE CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY & THE GRAND TERRACE HOUSING AUTHORITY { Tuesday, August 11, 2015 6.00 p m. Regular Meeting COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313 ' R MD T �RRACE , _ r Darcy McNaboe, Mayor Sylvia Robles, Mayor Pro Tern _ Jackie Mitchell, Council Member Doug -Wilson, Council Member Bill Hussey, Council Member G Harold Duffey,,City Manager Richard L Adams, City Attorney Pat Jacquez-Nares, City Clerk Sandra Molina, Community Development Director Linda Phillips, Child Care Director Cynthia'A Fortune, Finance Director - - The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6 00 p m .� �A_ A CITY OF GRAND TERRACE CITY COUNCIL AGENDA a AUGUST 11, 2015 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center a 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this -meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www grandterrace-ca gov <http //www grandterrace-ca gov> CALL TO ORDER (Q'. (9 ) P. (rL At this time, I will convene the City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation ill Pastor Andy McRae of Azure Hills Seventh-Day Adventist Church please come forward and offer the Invocation Pledge of Allegiance Please join a nabD in leading us in the Pledge of Allegiance ROLL CALL Attendee Name Present Absent ! Late ' Arrived Mayor Darcy McNaboe � [�' ❑ ❑ Mayor Pro Tem Sylvia Robles Council Member Jackie Mitchell C9� C ❑ ❑ ❑ ❑ Council Member Doug Wilson , Ey" El1 ❑ Council Member Bill HusseyL� ❑ , ❑ SPECIAL PRESENTATIONS San Bernardino County Sheriffs Department Quarterly Statistics Report- Lt O'Brine City of Grand Terrace Page 1 Agenda Grand Terrace City Council August 11, 2015 B CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the City Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion Do I have a motion fry ' Do I have a second9 ►y� Please vote✓� Waive Full Reading of Ordinances on Agenda DEPARTMENT CITY CLERK 2 Approval of Minutes — Regular Meeting 071-4/2®A5 DEPARTMENT CITY CLERK VOW 3 Approval of Minutes — Special Meeting = 07/211201-5 DEPARTMENT CITY CLERK 4 Approval of Minutes — Regular Meeting — 07/28/20 DEPARTMENT CITY CLERK go 5 Contract Agreement withh Tech -Security RECOMMENDATION Staff is requesting to award the agreement to High Tech Security, subject to the approval of the City Attorney, and authorize the City Manager to execute the agreement for one (1) year in the annual amount not to exceed $1,080 00 with the option of two (2) one (1) year extensions for a total of (3) three years and a one-time $3,004 00 startup cost DEPARTMENT CHILD CARE SERVICES 6 Request by the Grand Terrace Lions Club and Foundation of Grand Terrace for a Waiver of City Fees and Direct Billing of Sheriffs Department Costs through the City for the 2015 5K Run/Walk for Freedom and Healthy GT Event at Pico Park and on City Streets RECOMMENDATION Waive City Fees in the amount of $1,735 and authorize billing of Sheriffs Department costs through the City for the 2015 5K Run/Walk for Freedom and Healthy GT Health Fair DEPARTMENT COMMUNITY DEVELOPMENT City of Grand Terrace Page 2 Agenda Grand Terrace City Council August 11, 2015 7 Request by the Lions Club to Waive the City Special Event and Facility Use Fees Related to Movie in the Park on August 29, 2015 RECOMMENDATION ' 1 Waive Special Event and Facility Use fees in the amount of Nine Hundred and Sixty Five Dollars ($965 00) for Movie in the Park 2015 DEPARTMENT COMMUNITY DEVELOPMENT C PUBLIC COMMENT NON5r This is the opportunity for members of the public to comment on any items not appearing on the regular agenda Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting D CITY COUNCIL COMMUNICATIONS Council Member Bill Hussey Council Member Doug Wilson Council Member Jackie Mitchell Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E PUBLIC HEARINGS To speak on Public Hearing Items, please fill out a Request to Speak Form and give it to the City Clerk Each person will be allowed 3 minutes to address the City Council If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you, or someone else, raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing All Public Hearings will be conducted following this format a) Public Hearing opened b) Written communication c) City Council questions/staff comments d) Applicant's comments (applicant not limited to 3 minutes) e) Oral - favor and opposition (speakers limited to 3 minutes) f) Applicant's rebuttal (applicant not limited to 3 minutes) g) Public Hearing closed h) City Council deliberation City of Grand Terrace Page 3 Agenda Grand Terrace City Council August 11, 2015 8 Public Hearing Relating to the Adoption of Residential and Commercial Solid Waste and Recycling Rate Increases RECOMMENDATION 1 Conduct a Public Hearing to consider adoption of residential and commercial solid waste and recycling rate increases 2 cAtt - ..-- 1�1�o 2015 ° s t in gr forth new solid waste and recycle rate adjustments DEPARTMENT COMMUNITY DEVELOPMENT May we have a staff report please? Public Hearing opened V SOP m' Any written communication - 3 Ce�it - wl �- �r�.�ca�eec4oa4 City Council questions/staff comments Applicant's comments (applicant not limited to 3 minutes) Oral - favor and opposition (speakers limited to 3 minutes) Applicant's rebuttal (applicant not limited to 3 minutes) Public Hearing closed `7• p p pm . City Council deliberation Do I have a motion? Mef Do I have a second? ` Council Discussion VOy�- Please vote Sib F UNFINISHED BUSINESS 9 Repeal Municipal Code Chapter 15 36 and Repeal and Replace Municipal Code Chapter 15 24 Relating to Permitting Procedures for Small Residential Rooftop Solar Energy Systems RECOMMENDATION Read by Title Only, Waive Further Reading and Ado t "®"r�inai�ce, N� 286, An Ordinance to Repeal Municipal Code Chapter 15 36 (Solar Water ea inlg Sys ems) in its Entirety, Repeal Municipal Code Chapter 15 24 (Uniform Solar Energy Code) in its Entirety and Adopt a new Chapter 15 24 (Small Residential Rooftop Solar Energy System Permits) DEPARTMENT COMMUNITY DEVELOPMENT City of Grand Terrace Page 4 _Agenda Grand Terrace City Council August 11, 2015 G May we have a staff report please? Does Council have any Questions for Staff? Are there any Public Speakers? Do I have a motion?!�� Do I have a second? YvL��k Council Discussion VLTYL�1- Please vote 61p NEW BUSINESS 10 Consideration of Southern California Edison's Street Light Acquisition Program REMENDATION Determine whether to move forward with the Street Light Acquisition Program, and If so, direct staff to deposit the $10,000 valuation fee with Southern California Edson, and If so, further direct staff to request proposals from consultants to provide a fiscal analysis associated with the street light purchase 4 Direct staff to return with a Policy to require all new developments have lighting and landscaping districts for street lights The Policy shall require light poles to use LED lights and assessments to cover annual costs for electricity (which includes power and ongoing maintenance) DEPARTMENT COMMUNITY DEVELOPMENT May we have a staff report please? 51 Mk ro`' Does Council have any Questions for Staff? /W")A� Are there any Public Speakers9kL47i-p- Do I have a motion? AUK Do I have a second? OtU t ^' Council Discussion N (7y` Please vote City of Grand Terrace Page 5 Agenda Grand Terrace City Council August 11, 2015 11 Adopting Resolution 2015- , Rescinding Resolution 1987-26 in Its Entirety and Making a Finding that All Funds Were Distributed for the Benefit of the Participants RECOMMENDATION Staff recommends Council adopt the attached Resolufiion �7 rescinding Resolution 1987-26 in its entirety and making a finding that all funds were completely distributed for the benefit of the participants DEPARTMENT CITY MANAGER May we have a staff report please? barFe/ Does Council have any Questions for Staff'? Are there any Public Speakers? vl*Y A-, Do I have a motion? Do I have a second? ` Council Discussion VLOY�-p Please vote 12 Award of Contract to Apple Valley Communications for Installation of Data Cabling in City Hall RECOMMENDATION 1 Award the purchase and installation of data cabling in Grand Terrace City Hall to Apple Valley Communications, and 2 Authorize the City Manager to execute the purchase order and should the need arise, to increase the purchase order, not to exceed the contingency amount should change orders be necessary during the installation of the project DEPARTMENT FINANCE May we have a staff report please? Does Council have any Questions for Staff? Are there any Public Speakers? i'LoYL-9- Do I have a motion? �0%" Do I have a second? 44—c-�T Council Discussion vtayL-A— Please vote 5,0 City of Grand Terrace Page 6 Agenda Grand Terrace City Council August 11, 2015 r 13 Adoption of the Community Benefit Fund Program Guidelines and Application RECOMMENDATION ✓ 1 Approve Resolufiion 20'15- !AUK the Community Benefits Fund Program Guidelines and Application, 2 Establish a rotating Community Benefits Fund Sub -Committee to review all eligible applications and recommend approval to City Council, 3 Allow the Sub -Committee to rotate its two -member committee every quarter so as not to show or perceive any favoritism shown to any one applicant or organization, 4 Approve the submittal of grant applications by the first of each month and award the grants by City Council on the second meeting of the month, 5 Authorize the City Manager to implement the CBH Program DEPARTMENT FINANCE May we have a staff report please? NX46P_._1 Does Council have any Questions for Staff? "f-S Are there any Public Speakers? A/ ' Do I have a motion? mi Do I have a second? V) k �S&7' Council Discussion ` 9 Please vote 6 - C) H CITY MANAGER COMMUNICATIONS ADJOURN,�e 1' 5`2- fM. The Next Regular City Council Meeting will be held on Tuesday, August 25, 2015 at600pm Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting City of Grand Terrace Page 7 Council Report - August 11, 2015 1 Thank you to all involved in the National Night Out last Tuesday, August 4 I appreciate the participation of such as public safety organizations as the Sherriff, Citizens Patrol, CHP, Search and Rescue We have employees of Target with activities for the children 2 City Manager and I met with our Assembly member Cheryl Brown and her staff to discuss AB 113 and provisions that may allow the City of Grand Terrace to use bond proceeds from Redevelopment Bonds sold in June of 2011 Our city staff is following up with some documentation that the Assembly member has requested 3 I was invited to a celebration that Grand Terrace Health Care Center held today to honor one of their own, Nadia Welsher who has been recognized by Provider Magazine as one of their 2015 "20 to Watch" leaders in longterm care This periodical was described as their industry's Sport Illustrated - this is a big honor to those who are part of this list Grand Terrace Health Care has been recognized in their industry as an excellent provider of care - Nadia no doubt is a contributor to these honors On a separate note - they anticipate having parking lot they are constructing next door completed in mid September 4 Our City Manager has been working on scheduling a couple of days for the council to have a Vision workshop to update the 2030 Vision I would ask that part of this workshop contain a discussion about public safety There have been discussions about the current state of safety in the City and the need to bring back additional patrol deputies There are those who have expressed the opinion that more patrol won't stop the crimes that we 6 V� increased I am interested to know if additional patrol deputies equate to safer community r and how we could measure thatlWhat difference will we see with the resource officer at Grand Terrace High School crime How does a measure of response time correlate to decrease in og>hlll t=o2 pis m►'C�C Pvu-rL�c9�.�e4 , `jy� �� �,dauhedl � fie, ,�' iiauac-c� �yc� 't" _ D 1� . 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Lc�cda �pI 4- d.(d LJ2xu.eiw 4-� RAli I�Y�C e, Sanccnn.e, c�a.�2 den -rasa Caw �I r 000 Alb / , `" V- ✓� y �� 8/11/2015 tyry•VYMYRn ��� Community Benefits Fun Purpose Pirogram Gull"dellnes ElIgIbififty,- CrIftleirla *-FufWing Cediegoeles • 2-(-M,embeli R-,o�if�li inn Subw Commkitree \ • Timellne on A, c ceptrance & "Apprvval of Grants by Cr(tuy CJ �ttf ncill 1 8/11/2015 , f Grant (must be for a public purpose benefiting `the City Em I'la g i b i He ty C r ite- r a A Applicant must be located in or offrer a priYgedt with, irn Grand Terrace Focus should be (on, loyal__ eo mun sties Proposed Funding Categories - - - - j Total Category Budget-- Youth Programs $10,000j Art, Business &,Service Organizations i �$5,000, Community Waiver Requests $5,0 )0 Otherf(e.g. economic development $5,000 enhancements, etc.) f TOTAL L$�5,000 3 b� r 8/11/2015 Examples of Grant Projects Category j Community Waiver Request Waiver of other City fees er (Economic Dev. Enhancements) Waiver of filing fees, occupancy fees- SubwCommittee _ Establish a 2-Council Member rotating Sub -Committee Sub -Committee members to be rotated every quarter Sub -Committee submits rwommended applications to (city ,Council for approval 5 zo E -f� 7 lt� �-,-'% NOR W_- Jarter 2015 rrand Terrace .... ........... Am 0 nd Quarter 2015 Part I & II Crimes jPART"VCRIIM'kpS'-- ' ra 14 2015 Murder 0 1 Manslaughter 0 0 Rape 0 0 Robbery 7 5 Aggravated Assault 3 7 Simple Assault 11 14 Burglary 27 38 Larceny 70 78 GTA 19 18 Calls For Service 7,1038 Calls For Service Breakdown [___2014 2015 Difference Emergency: 20 10-50.00% Priority 1: 1 — 75-6 831 9.92% Priority 2: 296 -JE 318 7.43% Priority 3: -629 731- 16.22% Priority 4: i 407 621 52.58% TOTAL: [j,108 2,511 is 450 400 350 300 250 200 150 100 50 0 Calls For Service b hour 0000 0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200 2300 Hours Deputy Reports m Emergency: Response Times 2014 Received to Dispatched:' 0:07:01 Dispatched to Onscene:( 0:03.46 a TOTAL: _0:10_47 _ _ Priority 1: Received to Dispatched.1 0:05:05 _ Dispatched to Onscene:1 0:07:02 T®TA L: - 0 :12 : 0 7 ____? ®nscene to Clear: ; ____ 0:s27:28 L 2Q�S ___ [___-0:00:54 EO:05:10--__ 0:06:04 0:05:13 j 0:06:38 L-0:11:51_ j �_0:25:42__, Difference 0:06:07 0:01:24 0:04:43 f 0:00:08 I 0:00:24 0:00:16 L-0--01:46_ Response Times by Priority Emergency: Priority 1: Priority 2: Priority 3: Priority 4: 4 2014 �v Received to [Dispatched'. Dispatched to ONSCENE TOTAL 0:07:01, 0:03:46 0:10:47 f 0:05:05 0:07:02 0:12:07 0:13:05 10:10:18]0:23:23 0:21:41 Ii 0:11:45 033:26 0:16:44 0:10.39 J0:27.-23 2015 Received Dispatched to to TOTAL DispatchedLONSCENE 11 0:00:54 0:05:10 0:06:04 0:05:13 0:06:38 0:11:51 0:15:23 0:09:33 0:24:5 0:19:58 0:09:26 0:29Z4 I0:17:40 0:08:18 0:25:58 Annual Difference 0:04:43 0:00:16 0:01:33 0:04:02 0:01:25 Traffic Collision Investigations 33 25 Traffic Collision Locations 0 Case in Point s Jury Zze 2015 • Three persons enter "'Get Loaded" firearms in Grand Terrace and attempt to sell antique firearms • The three left when employees began questioning how they obtained the weapons • The Grand Terrace deputy responded 0 Legend O PETTY THEFT 6 VEH BURG J/0 O BURGLARY J/0 O GTAJUSTOCC ® COMMERCL BURG JO O DOMESTIC BATTERY O GRAND THEFT O ATT BURG J/0 O FEL SPOUSE ABUSE O ASSAULT J/0 O ASSAULT W/WEAPON i ARSON J/0 O RES ROBBERY J/0 O ROBBRYSTRNGARM A HOMICIDE J/0 © 488 RETAIL J/0 O GRAND THEFT RPT O ROBBERYARMEDJO CITY OF GRAND Part l Crimes 11115 - 6130115 two, s...y we�er,a�e ' ❑ 0 0 0 0� 9 d A d a w n p 4 M M m r ti m 4 W w Y 4 w m msi�tmm+e _p- - - - -� El - < i+ da .w *w m� rw ma oairw R Munieta Come Ana" (909) 387 0331 Created On 8/11/15 For LawEntomement Use Only Part 1 Crunes Traditional Uniform Crone Reporting (UCR) guidelines track eight "Index Crimes," known also as Part 1 crimes The UCR system includes crimes that are most likely to be reported to the police and to occur with sufficient frequency to provide an adequate basis for comparison Part 1 crime definitions are listed below Table 1-A. Part 1'Cnmes against Persons (Violent Crime) r • Homicide Homicide includes the offenses of Murder and No negligent Manslaughter and is the willful killing of one human being by another As a general rule, any death due to injuries received in a fight, argument, quarrel, assault, or commission of a crime is counted as a Homicide The definition of Homicide excludes the following situations deaths caused by negligence, suicide, or accident, justifiable homicides, and attempts to murder or assaults to murder, which are counted as Aggravated Assaults It is important to note that Homicides are counted based on the specific circumstances of the incidents, not on the criminal charges filed as a result of those incidents For instance, situations where a victim dies of a heart attack as the result of a robbery or witnessing a crime do not meet the criteria for inclusion in the Homicide classification Sexual Sex Assault includes only Forcible Rape, which is the carnal Assault knowledge of a female forcibly and against her will Assaults with attempt to commit rape, and other attempts to commit rape by force or threat of force, are also included, however, statutory rape (without force) and other sex offenses are excluded Sexual attacks on males are counted as Aggravated Assaults or other sex offenses, depending on the circumstances and the extent of any injuries Robbery Robbery is the taking or attempting to take anything of value from the care, custody, or control of a person or persons by force or threat of force or violence and/or by putting the victim in fear Aggravated Aggravated Assault is the unlawful attack by one person upon another Assault for the purpose of inflicting severe or aggravated bodily injury Aggravated Assault is usually accompanied by the use of a weapon or by other means likely to produce death or great bodily harm An attempted Aggravated Assault that involves the display of --or threat to use —a gun, knife, or other weapon is included in this crime category, because serious personal injury would likely result if the assault were completed " Table 1-B Part 1 Property Crimes Burglary Burglary is the unlawful entry of a structure to commit a felony or theft The use of force to gam entry is not required to classify an offense as a burglary Larceny Larceny is the unlawful taking,_carrying, leading, or riding away of (and Theft property from the possession or constructive possession of another, from Motor attempts to do these acts are included in the definition This crime Vehicle) category includes shoplifting, pocket -picking, purse - snatching, bicycle thefts, and so forth, in which no use of force, violence, or fraud occurs Excluded from Larceny are Auto Theft and cnmes that involve Embezzlement, confidence games, Forgery, and worthless checks, which are classified in separate offense categories Theft from Motor Vehicle is the theft of articles from a motor vehicle, whether locked or unlocked, or the theft of any part or accessory affixed to the interior or exterior of a motor vehicle in a manner that would make the item an attachment of the vehicle or necessary for its operation Auto Theft Auto Theft is the theft or attempted theft of a motor vehicle The offense includes the stealing of automobiles, trucks, buses, motorcycles, snowmobiles, etc The taking of a motor vehicle for temporary use by persons having lawful access is excluded from this definition Arson Arson is the willful or malicious burning or attempting to burn, with or without intent to defraud, a house, public budding, motor vehicle or aircraft, personal property of another, etc 4 ® CITY OF GRAND TERRAC Part 2 Crlmes 1/1/1r5�7 6130115 oMACCE&] _ Legend' 0 ADULT PRO SVS FU 0 MISD 23110 © ANNOY/MOLE CHILD O MISPER 0 BRANDISHING WPN ® NARC/ALCO PRISON >Y ® CONSPIRACY RPT 0 NON LIC 14YPODERM > xcroR O CPS FOLLOW UP O PARAPHERNALIA © DISORDERLY CONDU 0 POSS CNTL SUBST 0 DRIVING W/O LIC O POSS DANG DRUGS NyEp Fpes O DUI 0 POSS FOR SALES 0 ELDERLY ABUSE © POSS NARCOTICS 0 FALSE ID DEPUTY tD POSS STLN PROP g O FALSE PERSONATIO ® PSYCHE INV/EVAL I to FORGERYJ/O 0 RAJREPORT 0 FORGING PRESRPT 0 RESIST EXEC OFF w"oERCE a r a ® FOUND NARCOTICS O RETURNED MISSPER ucno S" ty�E" O FOUND PROPERTY 0 SEC CRIME CHILD '' RFNE q 8 ® FRAUD/FORGED CHK 0 STALKING RPT �* `'" u oeeor0 S p of soro oRiwoe 000 O FTY FELONY ® TERRORST THREATS of 9ERRY g O ]DENT THEFT RPT O TOWAUTHORITY ® IDENTITYTHEFT ® UNDR [NFL DRUGS RI.WR m - O ILL ENTRY DWELNG 0 VANDALISM u~�, _ FwcR _❑ _ 0 INHALE TOLUENE • VEH TAMPERING JO oovLL £ °R"` u"Rwc nvu _ V T © LOST PROPERTY 0 VIOL CRT ORD JO 0 0 (3 LOST/STLN PLT ® VIOLATION DVRO / µo " a ® A A A A D 0 0 0 Q 0 i Q MISC INCIDENT 9 3 6 cREuoR � i 1 ruuaER tl ruemw ROBW IApERA UOERIUOEI" R Munteta Crime Analyst (909) 387 0331 y Created On 8111/15 Fef La&vEn(omemen} Use Only Part 2 Crimes The definitions for the other crimes, called Part 2 crimes, are listed in the following tables Table 2-A. Other Crimes against Persons DEFINITIONCRIME Other Other Assault includes assaults and attempted assaults which are not of Assault an aggravated nature and do not result in serious injury to the victim Sex Sex Offenses include statutory rape and offenses against chastity, Offenses common decency, morals, and the like Attempts are included Excluded from this category are Sex Assault and Prostitution and Commercialized Vice Offenses Offenses Against the Family and Children are unlawful, nonviolent acts against the by a farruly member (or legal guardian) that threaten the physical, Family and mental, or economic well-being or morals of another farruly member Children and that are not classifiable as other offenses, such as Sex Assault, Other Assault or Sex Offenses Attempts are included Table 2-B. Public Disorder Crimes DEFINITIONCRIME Criminal Vandalism involves acts that willfully or maliciously destroy, injure, Mischief disfigure, or deface any public or private property, real or personal, without the consent of the owner or person having custody or control by cutting, tearing, breaking, marking, painting, drawing, covering with filth, or any other such means as may be specified by local law Attempts are included Graffiti is a form of Vandalism Prostitution and Prostitution and Commercialized Vice include the unlawful Commercialized promotion of or participation in sexual activities for profit, including Vice attempts Drunkenness Drunkenness is to drink alcoholic beverages to the extent that one's mental faculties and physical coordination are substantially unpaired Excludes Driving Under the Influence Disorderly Disorderly conduct is any behavior that tends to disturb the public Conduct peace or decorum, scandalize the community, or shock the public sense of morality Vagrancy Vagrancy is the violation of a court order, regulation, ordinance, or law requiring the withdrawal of persons from the streets or other specified areas, prohibiting persons from remaining in an area or place in an idle or aimless manner, or prolubiting persons from going from place to place without visible means of support Curfew and Curfew and Loitering offenses involve violations by juveniles of local Loitering curfew or loitering ordinances Table 2-C Drug and Alcohol Offenses GRIME L DEFINITION Drug Abuse Drug Abuse Violations include the production (cultivation and/or Violations manufacture), transportation or importation, distribution or sale, purchase, possession, or use of any controlled drug or narcotic substance The following drug categories are specified opium or cocaine and their derivatives (morphine, heroin, codeine), marijuana, synthetic narcotics - manufactured narcotics that can cause true addiction (Demerol, methadone), and dangerous non -narcotic drugs (barbiturates, Benzedrme) Liquor Laver Liquor Law Offenses include the unlawful manufacture, sale, purchase, Offenses transportation, possession, or use of alcoholic beverages, not including Driving Under the Influence and Drunkenness Federal violations are also excluded Table 2-D White Collar Crimes - CRIME DEFINITION Forgery and Forgery and Counterfeiting involve the altering, copying, or imitating Counterfeiting of something, without authority or right, with the intent to deceive or defraud by passing the copy or thing altered or imitated as if it were original or genuine, or the selling, buying, or possession of an altered, copied, or inutated thing with the intent to deceive or defraud Attempts are included Fraud Fraud is the intentional perversion of the truth for the purpose of inducing another person or other entity in reliance upon it to part with something of value or to surrender a legal right This offense includes the fraudulent conversion and obtaining of money or property by false pretenses Confidence games and bad checks, except forgeries and counterfeiting, are included Embezzlement Embezzlement is the unlawful nusappropriation or misapplication by an offender to lusher own use or purpose of money, property, or some other thing of value entrusted to his/her care, custody, or control - Table 2-E All Other Crimes CRIMEDEFINITI Weapons Weapons offenses include the violation of laws or ordinances Offenses prohibiting the manufacture, sale, purchase, transportation, possession, concealment, or use of firearms, cutting instruments, explosives, incendiary devices, or other deadly weapons Attempts are included Stolen Stolen Property Offenses include the buying, receiving, possessing, Property selling, concealing, or transporting of any property with the knowledge that it has been unlawfully taken, as by Burglary, Embezzlement, Fraud, Larceny, Robbery, etc Attempts are included All Other All Other Offenses include any violations of state or local laws not Offenses otherwise specifically identified (and not a Part 1 Offense or Part 2 Offense), except traffic violations a A111`NG=X R Q ILITk 'It e�• To City Council From G Harold Duffey, City Manager By Pat Jacquez-Nares, City Clerk Date August 11, 2015 Re Late Communication for the August 11, 2015 City Council Meeting G PUBLIC HEARING 8 Public Hearing Relating to the Adoption of Residential and Commercial Solid Waste and Recycling Rate Increases RECOMMENDATION 1 Conduct a Public Hearing to consider adoption of residential and commercial solid waste and recycling rate increases 2 Adopt Resolution No 2015- setting forth new solid waste and recycle rate adjustments DEPARTMENT COMMUNITY DEVELOPMENT Please find an additional written communication from Ms Ann Anderson the owner of the property located at 22820 Minona Drive, Grand Terrace, CA 92313 22795 Barton Road, Grand Terrace, California, 92313-5295 909/824-6621 Fax 909/783-2600 RECEIVED AUG 112015 GF�AP}B'/T f�tAC C �ERK'S�DE{2/i�IEN y4o L- i _ f -?--vc,a'v-fe :� 1"IR 11�D �ry(F-Ho� 41rd �&'7 Ply SIN, t t and �glpzll�� C13AI303H -0, d A-11y �'i�r r 2e-6,� /¢. ee'wr e—ow ---1:3 , -TW e �e C` a- No 0-14 ��w�c i� Oar 6`/ Zt7 rd ��75 ZCJ aA, l D A -,-)a Ac� JZ ae 1 O Pay Tht,te,- 6-11 <:� 7:21= � p fp�-,� �� Tg-r s , Ask e- ✓r v� C-1 A4 7,0 l RECEIVED-- --AUG-0 4 2015 - _ - -_---- _ _L 0 _ JU6 2015 ITY-OF GRAND TERRACE -____-_.-__-_._Community ;ITY CLERK'S DEPARTMENT Dsvelopmen - �' -- Department To City Clerk of Grand Terrace, July 8, 2015 RECEIVED JUL 23Z015 CITY OF GRAND TERRACE CITY CLERK'S DEPARTMENT I am writing this letter in protest to the proposed rate Increase for waste services The rates are already too high in comparison with other cities This Increase would be an excessive increase that would deeply impact all of the residents in Grand Terrace Please reconsider the increase and do not vote it in Sincerely, Roberta Stevens owner of 22431 Terrace Pines Dr To City Clerk of Grand Terrace, July 8, 2015 RECEIVED JUL 2 3 2015 CITY OF GRAND TERRACE CITY CLERK'S DEPARTMENT I am writing this letter in protest to the proposed rate increase for waste services The rates are already too high in comparison with other cities This increase would be an - excessive increase that would deeply impact all of the residents in Grand Terrace Please reconsider the increase and do not vote it in Sincerely, Roberta Stevens owner of 22431 Terrace Pines Dr