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09/22/2015CITY OF GRAND TERRACE AGENDA & STAFF REPORTS FOR THE REGULAR MEETING OF THE CITY COUNCIL AND THE CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY & THE GRAND TERRACE HOUSING AUTHORITY Tuesday, September 22, 2015 6 00 p.m. Regular Meeting COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313 Darcy McNaboe, Mayor Sylvia Robles, Mayor Pro Tern Jackie Mitchell, Council Member Doug Wilson, Council Member Bill Hussey, Council Member 1 G Harold Duffey, City Manager Richard L Adams, City Attorney Pat Jacquez-Nares, City Clerk Sandra Molina, Community Development Director Linda Phillips, Child Care Director Cynthia A Fortune, Finance Director The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6 00 p m `-1 CITY OF GRAND TERRACE 4 OTI R CITY COUNCIL AGENDA • SEPTEMBER 22, 2015 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www grandterrace-ca gov <http //www grandterrace-ca gov> CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance ROLL CALL _Attendee Name Present ! Absent Late Arrived Mayor Darcy McNaboe ❑ ❑ ❑ Mayor Pro Tern Sylvia Robles ❑ ❑ ❑ Council Member Jackie Mitchell ❑ ❑ ❑ Council Member Doug Wilson ❑ ❑ ❑ Council Member Bill Hussey ❑ ❑ ❑ A SPECIAL PRESENTATIONS Presentation of Certificate of Recognition to Jacob Brunk Presentation of Proclamation for Red Ribbon Week City of Grand Terrace Page 1 Agenda Grand Terrace City Council September 22, 2015 F UNFINISHED BUSINESS 4 Cooperative Agreement between the City of Grand Terrace and City of Colton For the La Cadena Drive/Litton Avenue Traffic Signal Project RECOMMENDATION 1 Approve a Cooperative Agreement Between the City of Grand Terrace and the City of Colton for the Installation and Maintenance of Traffic Signal at the Intersection of La Cadena Drive and Litton Avenue, 2 Authorize the City Manager to Execute the Agreement, DEPARTMENT COMMUNITY DEVELOPMENT G NEW BUSINESS 5 Appropriate $40,000 for Regulatory and ADA Compliance in Existing City Parks, and Appropriate $110,000 and Approve a Professional Services Agreement with MIG Inc for Design, Planning, Management, Communications and Technology Services for, Assessment of Existing City Parks, their Ability to Support Expanded Recreational Programs, Design, Planning and Cost Estimates for the Development of Three New Parks (Dog Park, Skate Park and Blue Mountain Nature Trail) r -4 +� RECOMMENDATION -- 1 Appropriate $40,000 in Quimby Fees for Regulatory and ADA upgrades to Richard Rollins and Pico Park(s) 2 Appropriate $110,000 in Quimby Fees for assessment of existing parks and for the design and cost estimates three new parks 3 Authorize the City Manager to Execute a Sole Source Agreement with MIG Inc Landscape Architectural Design Services for the assessment of existing City Parks, their ability to support expanded recreational programs, Design, planning and cost estimates for the development of three new parks (Dog Park, Skate Park and Blue Mountain Nature Trail) DEPARTMENT CITY MANAGER 6 Award of September-2015 Community Benefit Funds to the Foundation of Grand Terrace and the Terrace View Elementary Parent -Teachers Association (PTA) RECOMMENDATION 1 Approve the award of $350 00 of the City's Community Benefits Fund to the Foundation of Grand Terrace for GT Community Clean -Up Day on October 10, 2015, and City of Grand Terrace Page 3 Agenda Grand Terrace City Council September 22, 2015 REPORT OUT OF CLOSED SESSION ADJOURN The Next Regular City Council Meeting will be held on Tuesday, October 13, 2015 at 600pm Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting C►ty of Grand Terrace Page 5 C 2` oo:z CITY OF GRAND,TERRACE CITY COUNCIL MINUTES • AUGUST 25, 2015 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road A CALL TO ORDER Mayor McNaboe called the meeting to order at 6 00 p m Invocation was led by Pastor Andy McRae of Azure Hills Seventh-Day Adventist Church Pledge of Allegiance was led by Council Member Wilson ROLL CALL Attendee Name Title Status Arrived Darcy McNaboe Mayor Present Sylvia Robles Mayor Pro Tern Present Jackie Mitchell Council Member Present Doug Wilson Council Member Present Bill Hussey Council Member Remote G Harold Duffey - City Manager = Present Richard Adams City Attorney Present Cynthia Fortune Finance Director Present Sandra Molina Community Development Director Present Linda Phillips Director of Child Care Services Present Steve Lasiter I Battalion Chief Present Robert O'Brine I Lieutenant Present SPECIAL PRESENTATIONS Presentation of a Commendation to Pastor Andy McRae of Azure Hills Seventh-Day Adventist Church for his years of service Mayor McNaboe and the City Council presented Pastor McRae with a Commendation thanking him for all his years of service in the Grand Terrace community Mayor McNaboe further presented to Pastor McRae a sweatshirt with the Grand Terrace City Seal Pastor McRae thanked the Council Council Member Mitchell thanked Pastor McRae for all that he did for the City of Grand Terrace She wished him the best of luck in his retirement City of Grand Terrace Page 1 Packet Pg 6 2 Minutes Grand Terrace City Council Council Member Jackie Mitchell Council Member Mitchell had no Council Member communications Mayor Pro Tern Sylvia Robles August 25, 2015 Mayor Pro Tern Robles reported that on Monday she attended the grand opening for the Omnitrans Transit Center in San Bernardino She was impressed with the design, and thought it would help increase mass transit She encouraged everyone to go see the Center and their services were scheduled to begin in September Mayor Darcy McNaboe Mayor McNaboe reported that she attended the SANBAG Metro Valley Study Session on August 13, 2015 the items discussed were as follows Received a report on construction contract change orders for ongoing SANBAG construction contracts 2 State Water Conservation Mandate Update on the impacts to ongoing and proposed landscape projects 3 San Bernardino Valley Coordinated Traffic Signal System (SBVCTSS) In 2002 a master plan was developed by SANBAG and other local agencies to implement signal coordination on major arterial corridors on a valley -wide scale Tiers 1 & 2 were completed in 2008 - Barton Road was part of this Signal Coordination Tiers 3 & 4 were completed in 2012 (The Tier 1 program began engineering, design and equipment procurement in 2002 using Congestion Mitigation/Air Quality (CMAQ) funds Construction and timing implementation was completed in September 2008 Tier 1 improved and coordinated 299 signals on east -west arterials along the 1-10 and SR-60 corridors and north - south arterial segments that would improve traffic flow between the east -west arterials and linkages to the freeway The remaining two tiers (Tier 3 & 4) are estimated at $6 5 million Tier 3 program would improve and coordinate 145 signals on north -south major street between Route 210, Interstate 10 and Route 60 Tier 4 of the program would improve and coordinate 325 signals along other major streets in the San Bernardino Valley Funding for Tier 3 & 4 would be a combination of CMAQ funds and Traffic Light Synchronization Program (TLSP) funds under the Proposition 1 B Bond A Request for Proposal for design and develop of a signal -timing plan was issued in November 2008 upon SANBAG Board approval Tier 3 & 4 was expected to be completed by December 2011 ) • Request for proposal for coordinated timing plans, daily maintenance, on call system support and assessment of SBVCTSS City of Grand Terrace Page 3 Packet Pg 8 Z Minutes Grand Terrace City Council August 25, 2015 d) Applicant's comments (applicant not limited to 3 minutes) e) Oral - favor and opposition (speakers limited to 3 minutes) f) Applicant's rebuttal (applicant not limited to 3 minutes) g) Public Hearing closed h) City Council deliberation 4 Extension of an Interim Urgency Ordinance of the City Council, Adopted Pursuant to Government Code Section 65858, Temporarily Prohibiting the Expansion or Establishment of Tobacco and Electronic Cigarette Retail Businesses, Smoke Shops and Vapor Lounges Community Development Director Molina provided a brief summary of this item c No written communication was received for this item d U r _ Mayor McNaboe opened the public hearing at 6 30 p m There being no speakers in N favor or in opposition of this item, Mayor McNaboe closed the public hearing at 6 31 pm 0 City Attorney Adams read Ordinance No 284 by title only as follows AN INTERIM URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, EXTENDING FOR AN ADDITIONAL TWELVE (12) MONTHS A CITYWIDE MORATORIUM ADOPTED PURSUANT TO GOVERNMENT ~ CODE SECTION 65858 TEMPORARILY PROHIBITING EXPANSION OF EXISTING OR THE ESTABLISHMENT OF NEW TOBACCO AND ELECTRONIC CIGARETTE RETAIL BUSINESSES, SMOKE SHOPS, AND VAPOR LOUNGES (A) ADOPT THIS AGENDA REPORT AS THE OFFICIAL WRITTEN REPORT E REQUIRED BY GOVERNMENT CODE SECTION 65858(D), AND, (B) READ BY TITLE ONLY, WAIVE FURTHER READING AND ADOPT AN INTERIM URGENCY ORDINANCE NO 284 OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, EXTENDING FOR TWELVE (12) a MONTHS A CITY-WIDE MORATORIUM ADOPTED PURSUANT TO a GOVERNMENT CODE SECTION 65858, TEMPORARILY PROHIBITING EXPANSION OF EXISTING, OR THE ESTABLISHMENT OF, NEW TOBACCO AND ELECTRONIC CIGARETTE RETAIL BUSINESSES, SMOKE SHOPS, AND VAPOR LOUNGES RESULT APPROVED [UNANIMOUS] MOVER Doug Wilson, Council Member SECONDER Sylvia Robles, Mayor Pro Tern AYES McNaboe, Robles, Mitchell, Wilson, Hussey F UNFINISHED BUSINESS - NONE City of Grand Terrace Page 5 Packet Pg 10 Minutes Grand Terrace City Council Finance Director Fortune confirmed Council Member Mitchell's statement 2 August 25, 2015 City Manager Duffey said that the staff could bring back to the Council the actual salaries and benefits for the Child Care Center after the audit and at a future meeting Council Member Wilson asked why the City was in the child care business He felt it should be a private entity Council Member Wilson understood some of the reasons for the deficit were because of some of the unanticipated retirements He believed that staff was working to lower down the overhead cost allocation line item City Manager Duffey stated that staff was preparing a business plan for the Child Care Center for the Council to discuss and provide further direction at a future Council meeting Mayor Pro Tern Robles asked if the negative amount was equal to the overhead cost allocation the City was charging the Child Care Center City Manager Duffey stated that staff was redefining what the true costs were Council Member Mitchell stated that she did not think the City could ever be precise in the numbers for each staff member's time spent on the Child Care Center The Center was a benefit to have and it had always run lean Mayor Pro Tern Robles stated that the report showed an unaudited surplus and asked if the amount would be brought to the Council for potential uses City Manager Duffey confirmed that the surplused amount would come back at the first quarter review with potential uses no later than the first of October RECEIVE AND FILE THE MONTHLY FINANCIAL REPORT FOR THE PERIOD i=mniNr _nmiF �n gnps RESULT APPROVED [UNANIMOUS] MOVER Darcy McNaboe, Mayor SECONDER Jackie Mitchell, Council Member AYES McNaboe, Robles, Mitchell, Wilson, Hussey U 2 H CITY MANAGER COMMUNICATIONS City Manager Duffey stated that he passed out a memorandum regarding the 2030 Vision Plan update and attached a calendar with potential weekend dates He also suggested having three (three-hour) hearings to specifically target Council's goals City Manager Duffey further reported that he and the Finance Director met with the sales tax consultant HdL and he provided Council with an update memorandum with attached tax information CLOSED SESSION - NONE City of Grand Terrace Page 7 Packet Pg 12 AGENDA REPORT MEETING DATE September 22, 2015 Council & Successor Agency Item TITLE Approval of Check Register No 08312015 in the Amount of $652,414 31 PRESENTED BY Cynthia Fortune, Finance Director RECOMMENDATION Approve Check Register No 08312015 in the amount $652,414 31, as submitted, which includes the Check Reaister Account Index for Fiscal Year 2014-15 2030 VISION STATEMENT This staff report supports Goal #1, "Ensuring Our Fiscal Viability", through the continuous monitoring of expenditure budgets, allocations and operational costs BACKGROUND The check register, for the period ending August 31, 2015, has been prepared in accordance with Government Code §37202 and is hereby submitted for the City Council's approval The check register lists all vendor payments for the preceding month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment Check Register No 08312015 lists all payments made to vendors and employee reimbursements during the month of August The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and CRA Successor Agency Expenditure account number formats are XX-XXX-XXX [Fund - Department -Account] Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact A total of $652,414 31 in accounts payable checks were issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached check register Pavments larger than $10.000 Check No Payee Description Amount 71851 City of Colton June Burrtec Sewer Collections $102,052 66 Packet Pg 14 City Manager Completed 09/16/2015 12 41 PM City Council Pending 09/22/2015 6 00 PM r 09/07/2015 2 38PM Bank code bola Check # Date Vendor 71850 08/05/2015 KEVIN HOWARD BEARDSLEY 71851 08/05/2015 CITY OF COLTON 71852 08/05/2015 DATATICKET INC 71853 08/05/2015 KOSMONT AND ASSOCIATES INC 71854 08/05/2015 SB COUNTY SHERIFF 71855 08/05/2015 CITY OF LOMA LINDA 71856 08/05/2015 CITY OF SAN BERNARDINO Invoice # Check Register CITY OF GRAND TERRACE As of 8/31/2015 0 Invoice Description Inv Date Amount Paid Check Total M OD MAY & JUN COUNCIL MEETING VIDEO SERVICES 07/29/2015 E 10-125-250 000-000 22500 O Z 22500 `- 225 00 N d 3b Page 1 JUNE BURRTEC JUNE BURRTEC SEWER COLLECTIONS 07/29/2015 R 21-400-20 102 052 66 v 102 052 66 d t 102 052 66 U 4- 0 63178 JUNE PARKING CITATION PROCESSING 07/17/2015 i0 E 10-140-255 000 000 76099 C 76099 2 76099 Cam. Q 0003 JUNE PROFESSIONAL SRVS 07/14/2015 E 32-370-250-000-000 6 338 75 CID =1 6 338 75 in 6 338 75 0 N 14826 4TH QTR LAW ENFORCEMENT SRVS 07/23/2015 M E 10-410-220 000 000 15 217 37 p E 10-410-250-000 000 2 727 29 y 17 944 66 N 17 944 66 d w 2385 JULY/AUG INFORMATION SYSTEMS SUPPORTAG 07/13/2015 v E 10-380-250-000-000 5 135 28 d t 5 135 28 V 5 135 28 m 2016-10000001 JULYANIMAL CONTROL SRVCS & SHELTER 07/28/2015 E 10-187-256 000 000 12 461 00 E 12 461 00 c=i 12 461 00 Q Packet Pg 18 a Check Register Page 3 09/07/2015 2 38PM CITY OF GRAND TERRACE As of 8/31/2015 Bank code bofa u7 Check # Date Vendor Invoice # Invoice Description Inv Date Amount Paid Check Total c N 71861 08/05/2015 DARCY MCNABOE AUG 2016 DM AUG HEALTH INSURANCE REIM MCNABOE 08/05/2015 Cl) E 10-110-142 000 000 37800 c 37800 C Z 37800 71862 08/05/2015 OFFICE DEPOT 779794621001 OFFICE SUPPLIES 07/10/2015 �^ N E 10-120-210 000-000 49949 49949 v 781537984001 OFFICE SUPPLIES 07/20/2015 E 10-140-210 000-000 8206 U 8206 w 781338738001 OFFICE SUPPLIES 07/17/2015 E 10-120-210 000 000 4943 IZ 4943 CI 779796473001 OFFICE SUPPLIES 07/10/2015 E 10-120-210 000 000 1808 to U) 1808 � 781338737001 OFFICE SUPPLIES 07/17/2015 to E 10-120-210 000-000 1147 p 1147 781538064001 OFFICE SUPPLIES 07/18/2015 oMo 0 E 10-140-210-000-000 1014 d 1014 n 67067 71863 08/05/2015 SYLVIA ROBLES JULY SR JULY HEALTH INSURANCE REIM ROBLES 08/04/2015 .Y E 10-110-142 000 000 48541 t 48541 U 48541 m 71864 08/05/2015 SB COUNTY TREASURER 4751 FY 15 16 ALLOCATION LAFCO 06/24/2015 r C E 10-190 265 000 000 1 16211 CD 1 16211 v 1 16211 a Packet Pg 20 09/07/2015 2 38PM Check Register CITY OF GRAND TERRACE As of 8/31/2015 Page 5 Bank code bofa Check # Date Vendor Invoice # Invoice Description Inv Date Amount Paid Check Total c N 71871 08/12/2015 ATAND T AUG 2015 AT&T AUG 2015AT&T PHONES & INTERNET SRVS 08/01/2015 r M Go E 09 440-235-000-000 71074 c E 10-190 235 000-000 35306 0 Z E 10-450-235-000 000 9559 E 10-808-235 000-000 14368 - -- N N 1 30307 1 30307 d Y 71872 08/12/2015 CALPERS 457 PLAN PR END 07/31/15 4, PR END 07/31/2015 CONTRIBUTIONS 07/31/2015 d B 10 022-63 00 99406 U B 10 022-64 00 902 1 00308 '@ 1 00308 C L 71873 08/12/2015 KENNETH CATANZARITE 080515 KC REFUNDABLE DEPOSIT CONSTRUCTION & DEMO[ 08/05/2015 C B 23-500-20-00 18 432 00 18 432 00 in 18 432 00 W, 71874 08/12/2015 CINTAS CORPORATION 150 150516791 C CARE RESTROOMS SUPPLIES 07/29/2015 - U) E 09 440 220-000-000 16516 N 16516 M 150516792 C CARE RESTROOMS SUPPLIES 07/29/2015 O E 09-440-220 000 000 10249 L N 10249 N C7 26765 fY 71875 08/12/2015 CITY OF LOMA LINDA 2406 SEP 2015 INFOR SYSTEMS SUPPORT 08/06/2015 'Y t� E 10-380-250-000-000 2 567 64 s 2 567 64 V 2 567 64 CO 71876 08/12/2015 DATA QUICK B1-2435068 JULY PARKING CITATION PROCESSING 08/03/2015 f m E 10-172-250 000 000 4350 E E 10-370-250 000 000 8700 V 13050 Q 13050 Packet Pg 22 09/07/2015 2 38PM Check Register CITY OF GRAND TERRACE As of 8/31/2015 ' 3b Page 7 Bank code bofa Check # Date Vendor Invoice # Invoice Description Inv Date Amount Paid Check Total o 16900 M co 71883 08/12/2015 PROTECTION ONE 3020955 1ST QTR ALARM MONITORING SERVICES 06/14/2015 c E 10-195-247-000-000 12792 C Z 12792 2588440 1ST QTRALARM MONITORING -CITY HALL 06/14/2015 E 10 195-247-000 000 12039 d 12039 24831 v s 71884 08/12/2015 PUBLIC EMPLOYEES RETIREMENT PR END 07/31/15 P PR END 07/31/15 CONTRIBUTIONS 07/31/2015 U B 10 022 62-00 8 193 55 O 8 193 55 8 193 55 O Q 71885 08/12/2015 SANTA FE BUILDING MAINTENANCE 14038 JULY CITY HALL & PARKS JANITIONAL SRVS 07/31/2015 CL a E 10-195-245-000 000 50833 E 10-450 245-000-000 45000 95833 95833 71886 08/12/2015 SB COUNTY DEPT OF PUBLIC WORKS FC 006/16 FY 2015 16 JUL 1-JUN 30 2016 FLOOD AGREEMENT 07/02/2015 e- N r E 10-625-220 000 000 22 335 00 M 00 E 21-625-220 000 000 10 000 00 C L 32 335 00 a) 32 335 00 rn a7 0) 71887 08/12/2015 SO CAEDISON COMPANY JULY 2015 EDISO� JULY ENERGY USAGE 08/07/2015 E 09-440-238-000-000 4 178 26 v E10-805-238-000-000 179711 E 16-510-238-000-000 5 772 57 V E 26 600-238-000-000 4980 m E 26 601-238-000-000 41 50 ,. E 26 602-238-000-000 5810 y 11 89734 t 11 89734 a Packet Pg 24 Check Register Page 9 09/07/2015 2 38PM CITY OF GRAND TERRACE As of 8/31/2015 Bank code bofa .. Check # Date Vendor Invoice # Invoice Description Inv Date Amount Paid Check Total p 080726307 JULY WC5755A XEROX 08/01/2015 M E 10-190-212-000-000 3651 00 0 E 10-190-700 000-000 30598 O 34249 Z 76817 71893 08/12/2015 ZIONS BANK 0010053688684339 PRINCIPAUINTEREST REFI OF 97 COP 08/01/2015 E 10-190-243-000-000 98 374 85 E 10-190-243-001-000 29 048 93 Y t� 127 423 78 r 127 423 78 V O 71894 08/12/2015 DAILY JOURNAL CORPORATION B2758902 ORDINANCE 262 PUBLICATION 06/23/2015 Ta E 10-125-230 000-000 7770 O 2 7770 =- CL 7770 Q 71895 08/12/2015 G & G ENVIRONMENTAL COMPLIANCE GTERR-0515 MAY SEWER MGMT PLAN AUDIT SRVS 06/02/2015 E 21-175-250-000 000 1 16291 v 1 16291 ILD 1 16291 p N 71896 08/12/2015 HdL COREN & CONE 0021611-IN 2014 15 CAFR SERVICES 07/17/2015 M E 10-140-250-000 006 59500 0 59500 L w 59500 N CI 71897 08/12/2015 SHI INTERNATIONAL CORP B03514029 FUJITSU 7160 DOC SCANNER 05/29/2015 12 E 10-125-210-000-000 1 831 68 v d 1 831 68 B03550175 LASERJET PRO 400 COLOR M451 DN PRINTER 06/09/2015 E 10-125-210-000-000 34207 m 34207 C 2 173 75 d t 71898 08/12/2015 XEROX CORPORATION 080337874 JUNE WC 7556P XEROX 07/02/2015 v E 10-190-212-000-000 57684 Q E 10-190-700 000-000 28754 86438 Packet Pg 26 09/07/2015 2 38PM Check Register CITY OF GRAND TERRACE As of 8/31/2015 Page 11 Bank code bofa u7 Check # Date Vendor Invoice # Invoice Description Inv Date Amount Paid Check Total p N 71905 08/19/2015 FOX OCCUPATIONAL MEDICAL CTR 68679 62201 PREEMPLOYMENT PHYSICALS C CARE 08/04/2015 Ir- M E 09-440-228 000-000 8000 c 8000 z Z 8000 71906 08/19/2015 GOPHER PATROL 143209 AUG MONTHLY SERVICE ROLLINS PARK 08/11/2015 N E 10-450-245 000 000 8500 � 8500 v 8500 t 71907 08/19/2015 WILLIAM HUSSEY JUL 2015 WH JULY HEALTH INSURANCE REIMBURSEMENT 07/31/2015 C E 10-110-142-000 000 15000 is 15000 C 15000 CL a 71908 08/19/2015 JONES AND MAYER 73323 CITY ATTORNEY LEGAL SERVICES RLA SUCCESS 07/31/2015 Q E 10-160-250 000-000 5 167 00 in 5 167 00 73324 CITYATTORNEY LEGAL SERVICES RLA SUCCESS 07/31/2015 ... - u7 E 32-200-251-000-000 3 089 50 c 3 089 50 N T- 8 256 50 "7 0 71909 08/19/2015 LAWNMOWERS & MORE 12636 STRING TRIMMER- RECOIL REPAIR 07/27/2015 E 10-195-246 000 000 3251 y 3251 3251 Y t� 71910 08/19/2015 OFFICE DEPOT 781338638001 OFFICE SUPPLIES 07/20/2015 t E 10-120-210-000 000 2244 U 2244 m 2244 d E t Q PacketPg 28 09/07/2015 2 38PM Check Register CITY OF GRAND TERRACE As of 8/31/2015 r� 3b Page 13 Bank code bofa u7 Check # Date Vendor Invoice # Invoice Description Inv Date Amount Paid Check Total c N 71914 08/19/2015 SHELL FLEET MANAGEMENT 8000209687508 JULY VEHICLE FUEL 07/06/2015 E 10 175-272-000 000 9492 00 0 9492 z Z 9492 71915 08/19/2015 SO CA GAS COMPANY JULY 2015 GAS JULY CNG FUEL & NATURAL GAS USAGE 08/12/2015 - N Ilm E 10-190-238 000 000 12171 � E 10 805-238-000 000 9356 �C v 21527 (D 21527 (, 71916 08/19/2015 SPARKLETTS 9637116080115 JUL BOTTLED WATER 08/01/2015 w C is E 09-440-238 000 000 12438 G 2 E 10-190-238-000 000 8931 rL E 10-805-238-000 000 63 93 rL a 27762 27762 co 71917 08/19/2015 SPARKLING CLEAN CAR WASH INC 120 CAMRY & PRIUS CAR WASH 07/31/2015 E 10-175-272-000 000 1900 1900 N 1900 M Do 71918 08/19/2015 TIME WARNER CABLE 8448 7046 AUG-SEPT CABLE SRVS CITY HALL 08/13/2015 - E 10-380-210-000 000 6421 N 6421 0) 6421 D_ Y 71919 08/19/2015 TIM S MOBILE TRUCK REPAIR 25706 REPAIRS TO 2004 DUMP TRUCK 08/11/2015 d E 10-175-272 000 000 29370 J= U 29370 29370 +, C 71920 08/19/2015 WILLDAN 002-15809 JULY PLAN REVIEW INSPECTION & SRVCS 08/06/2015 N _ E E 10-172-250 000 000 4 052 50 v 4 052 50 4 052 50 Q PacketPg 30 / 09/07/2015 2 38PM Check Register CITY OF GRAND TERRACE As of 8/31/2015 T - 3b Page 15 Bank code bofa Check # Date Vendor Invoice # Invoice Description Inv Date Amount Paid Check Total c 14606 71926 08/26/2015 CALPERS 457 PLAN PR END 08/14/15 4' PR END 08/14/2015 CONTRIBUTIONS 08/14/2015 Do 0 B 10 022-63 00 1 00689 C Z B 10 022-64 00 902 d 1 015 91 - --- y 1 015 91 0) N � 71927 08/26/2015 CALIPERS REPLACEMENT BENEFIT 100000014540546 FY 2015-16 REPLACEMENT BENEFIT CONTR 06/01/2015 Y B 10 017-00-00 1 86550 y t 1 86550 U 1 86550 p 71928 08/26/2015 CCAC SOUTHERN DIVISION 08262015 NUTS & BOLT WORKSHOP JLTOATTEND 08/26/2015 > E 10-370-268 000 000 20000 C. 20000 a a 20000 to 71929 08/26/2015 CINTAS CORPORATION 150 011031 PAPER SUPPLIES & OPERATIONAL ITEMS 08/12/2015 0 E 09-440-220 000-000 10599 10599 10599 N 71930 08/26/2015 DAILY JOURNAL CORPORATION B2769468 PUBLIC HEARING NOTICE- 28228 07/08/2015 V- c E 10 125-230-000-000 10360 10360 N B2769471 PUBLIC HEARING NOTICE 28228 07/08/2015 E 10-125-230-000-000 8418 tY Y 8418 18778 U 71931 08/26/2015 HEAT AND AIR CONDITIONING LOMA LINI 19287 IT ROOM COOLING REPAIR 08/06/2015 07 E 10-380-250 000-000 32800 C 32800 d 32800 L 71932 08/26/2015 MIDAMERICAADMIN & RETIRE PR END 08/14/15 A PR END 08/14/15 CONTRIBUTIONS 08/14/2015 B 10 022-68-00 20963 Q 20963 20963 Packet Pg 32 `V 09/07/2015 2 38PM c Check Register CITY OF GRAND TERRACE As of 8/31/2015 3� Page 17 Bank code bofa Check # Date Vendor Invoice # Invoice Description Inv Date Amount Paid Check Total C N 71940 08/26/2015 DAILY JOURNAL CORPORATION B2707986 PUBLIC HEARING NOTICE- 89900 01/23/2015 r 00 E 10-125-230-000-000 34760 c 34760 O Z 34760 71941 08/26/2015 HINDERLITER DE LLAMAS -ASSOC 0024077-IN CONSULTING SERVICES 07/17/2015 w N a1 E 10-190-250-000 000 5 040 00 5 040 00 v 00240077-IN CONSULTING SERVICES 07/17/2015 E 10-190-250-000-000 1 80000 U 1 80000 w O 6 840 00 O L bofa Total 652,414 31 rL Q 92 checks in this report Total Checks 652 414 31 m v r N M co O L d w N Y C� G7 t U m C d L Q PacketPg 34 fAGENDA REPORT MEETING DATE September 22, 2015 Council Item TITLE Cooperative Agreement between the City of Grand Terrace and City of Colton For the La Cadena Drive/Litton Avenue Traffic Signal Project PRESENTED BY Sandra Molina, Community Development Director RECOMMENDATION 1 Approve a Cooperative Agreement Between the City of Grand Terrace and the City of Colton for the Installation and Maintenance of Traffic Signal at the Intersection of La Cadena Drive and Litton Avenue, 2 Authorize the City Manager to Execute the Agreement, 2030 VISION STATEMENT This staff report supports Goal #2 "Maintain Public Safety" by investing in improvements to public infrastructure, and Goal #4 "Develop and Implement Successful Partnerships" by working with local, regional and state agencies BACKGROUND The City of Colton conducted a traffic engineering study at the intersection of La Cadena Drive and Litton Avenue, located in the combined jurisdiction of the Cities of Grand Terrace and Colton The study determined that in order to create a safe intersection, a traffic signal is warranted, mainly based on the sight distance deficiency and peak hour traffic volume The City of Colton will be installing a traffic signal at the intersection and is requesting that the City of Grand Terrace approve its installation and take responsibility of routine signal maintenance costs for a period of 30 years Major repairs would be split between the two Cities A Cooperative Agreement (attached) is required between the two Cities to define their roles in the installation and maintenance of the traffic signal DISCUSSION On September 8, 2015, Staff presented the Co-operative Agreement to the Council for approval The Council requested a copy of the traffic engineering report before taking any action on the Agreement The traffic engineer reports (attached) were transmitted to the Council under a separate cover The traffic engineering study identified high peak hour traffic flow and sight distance deficiency as unsafe conditions along La Cadena Drive Although the peak hour traffic may have been changed due to the widening of the 1-215 Freeway at Barton Road, the sight distance deficiency is still a safety issue and validates the study Additionally, the most recent study prepared in 2013, is still valid given that the site distance deficiency continues to exist Packet Pg 35 COOPERATIVE AGREEMENT BETWEEN CITY OF COLTON AND CITY OF GRAND TERRACE FOR THE LA CADENA DRIVE/LITTON AVENUE TRAFFIC SIGNAL PROJECT 1 PARTIES AND DATE This Cooperative and Maintenance Agreement ("Agreement") is made and entered into this day of , 2015, by and between the City of Colton, a municipal corporation organized under the laws of the State of California with its principal address located at 650 North La Cadena Drive, Colton, California 92324 ("COLTON") and the City of Grand Terrace, a municipal corporation organized under the laws of the State of California with its principal address located at 22795 Barton Road, Grand Terrace, California 92313 ("GRAND TERRACE") COLTON and GRAND TERRACE are sometimes referred to individually as "party" and collectively as "parties" herem 2 RECITALS 2 1 The intersection of La Cadena Drive and Litton Avenue is currently shared equally by COLTON and GRAND TERRACE 2 2 COLTON and GRAND TERRACE have jointly determined that intersection improvements and a traffic signal are warranted at the intersection of La Cadena Drive and Litton Avenue 2 3 COLTON and GRAND TERRACE recognize the benefits to the public to improve traffic operation and safety at this intersection 2 4 The unprovements to the intersection of La Cadena Drive and Litton Avenue (see Exhibit A 1 - Project Location) shall consist of installing a new traffic signal, striping and markings, and other necessary improvements (the "Project") NOW, THEREFORE, the parties agree as follows 3 TERMS 3 1 COLTON AGREES 3 1 1 To be the lead agency for environmental, design/engineering and construction of the Project 3 12 To prepare and obtain environmental clearance for Project E 1 w a Packet Pg 37 means replacing defective bulb, repair of defective loops, defective push button, signal tuning modification, and missing signage Major repair means replacing defective controller, and damaged poles, controller cabinets, any detection system and signal heads 3 3 IT IS MUTUALLY AGREED AS FOLLOWS 3 3 1 The estimated cost of the Project (design and construction) is $122,163 3 3 2 COLTON shall fund the design and construction of the Project and GRAND TERRACE shall maintain the traffic signal system upon acceptance of the Project 3 3 2 COLTON shall require coordination with GRAND TERRACE to ensure adequate traffic control during the construction of the Project 3 3 3 Prior to the commencement of construction of the Project, COLTON shall ensure that GRAND TERRACE, their officers and employees, are named as additional insured for the liability insurance coverage for the Project 3 3 4 COLTON and GRAND TERRACE agree to split the cost of any major repair necessary for the continuous operation of the traffic signal, as provided in Section 3 2 3 3 3 5 COLTON and GRAND TERRACE agree to cooperate on any project necessary for any future upgrade of the traffic signal 3 3 6 COLTON and GRAND TERRACE agree to equally share the cost of maintenance and repair of the traffic signal after thirty (30) years 3 3 7 Ownership and title to all materials, equipment, and appurtenances installed as part of this agreement will automatically be vested with the jurisdiction for which the improvements reside and no further agreement will be necessary to transfer ownership 3 3 8 COLTON and GRAND TERRACE shall each defend, indemnify and hold the other party and its officials, officers, employees, consultants, subcontractors, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or mjury, in law or equity, to property or persons, including wrongful death, to the extent arising out of or incident to any negligent acts, omissions or willful misconduct of the indemnifying party or its officials, officers, employees, consultants, subcontractors, volunteers and agents arising out of or in connection with the performance of this agreement, including without limitation, the payment of all consequential damages and attorney's fees and other related costs and expenses 3 3 9 This Agreement may be executed in one or more counterparts and when a counterpart shall have been signed by each party hereto, each shall be deemed an original, but all of which constitute one and the same instrument r c m E �a 3 a Packet Pg 39 CITY OF COLTON CITY OF GRAND TERRACE By By Richard DeLaRosa, Mayor Darcy McNaboe, Mayor City of Colton City of Grand Terrace Attest By City Clerk Approved as to Form By City Attorney 5 Attest By City Clerk Approved as to Form By City Attorney Packet Pg 41 V Al n f�D M � A A W Attachment Colton - Grand Terrace - cooperative agreement - La Cadena Drive Litton Avenue Traffic Signal Proj-Revised-08-05-15-Final (1771 4b TE * sm P O Box 18355 phone 949 552 4357 Inane CA 92623 fax 909494 4408 e-mail tepirvine@sbcglobal net mobile 909 263 0383 March 12, 2013 La Cadena Drive at Litton Avenue - Request for All Way Stop Controls - Follow -Up Evaluation Issue The city has received a request to install all way stop controls at the intersection of La Cadena Drive at Litton Avenue This request was evaluated in February 2013 The evaluation report (see attached) made the following key findings A sight distance deficiency is present for the eastbound approach on Litton Avenue with respect to southbound traffic on La Cadena Drive With a current speed limit of 50 mph on La Cadena, visibility should be unobstructed for a distance of at least 430 feet However, due to a retaining wall on the northwest corner of the intersection, the unobstructed sight distance is reduced to 262 feet Caltrans warrants for additional stop signs on La Cadena Drive are not met If stop signs were installed on the major street, 23 vehicles would be required to stop for every vehicle stopped on Litton Avenue Stop signs on La Cadena Drive are not recommended An updated speed zone study should be completed to determine if the speed limit on La Cadena can be reduced to mitigate the sight distance deficiency Updated Speed Zone Evaluation An engineering and traffic survey (E&TS) was completed that complies with requirements of 4) the California Vehicle Code and Section 213 13 of Manual on Uniform Traffic Control Devices o (MUTCD), California Supplement The E&TS, which is attached, shows that no change in the 0 speed limit on La Cadena in the vicinity of Litton is recommended This means the unobstructed sight distance requirement continues to be at least 430 feet Additional Required Signs 0 CL Additional signs should be installed to enhance the safety of this intersection These include W LU Intersection warning sign (W24) on southbound La Cadena approaching Litton r Median break sign assemblies (R4-7/OM1-3/R6-2) on northbound and southbound E median noses on La Cadena at Litton Note, that the northbound approach is in the city of Grand Terrace, and installation of additional traffic controls would require a cooperation with this city Transportat►on Engineering and Planning, Inc Packet Pg 44 TV) sm P 0 Box18355 phone 949 552 4357 f Irvine CA 92623 fax 909494 4408 a mall tepirvine@sbcglobal net mobile 909 263 0383 February 10, 2013 Evaluation Report on All -Way Stop Control Warrants City of Colton La Cadena Drive and Litton Avenue - Issue The City has received a request to Install all -way stop controls at the Intersection of La Cadena Drive and Litton Avenue Background The intersection of La Cadena Drive and Litton Avenue is a three way intersection The east end of Litton Avenue intersects with La Cadena Drive The southwest corner of the intersection is in the city of Grand Terrace Litton Avenue has a stop sign and La Cadena traffic does not stop Northbound and southbound La Cadena Drive has "Intersection Ahead" W2-2 warning signs in advance of Litton Avenue The nearest traffic controlled intersections on La Cadena Drive to Litton Avenue are a traffic signal at Maple Street (7,590 feet to the north) and a traffic signal at Barton Road (4760 feet to the south) La Cadena Drive is a north -south 80 ft wide major arterial with four lanes and a raised median The speed limit on La Cadena Drive is 50 mph Litton Avenue is a 36 ft wide local street with a 25 mph speed limit A steep slope fronts southbound La Cadena Drive north of Litton Avenue and aretaining wall occupies the northwest corner of the intersection (see figure 1) A three year search of recent collisions (2009-2011) at this intersection showed two evening broadside collisions due to leaving the stop sign before it was safe to do so Colton, La Cadena Dr & Litton AV Collisions 2009-2011 CASE —ID DATE_ _TIME�IRM_ARY_RD 4478873, 20091027 4940064120101015 195CADENADR 1719'LA CADENA DR SECONDARY_RD LITTON AV ~ LITTON AV INJURED PCF PCF_VIOLATION VIOL SUBSCtCOLLTYPE 1 A ' 21802 A 1 Ate_ _�-21802 A to jSp at stop sign until safe ID Broadside I Line of Sight Analysis. The standard for line of sight (Corner Sight Distance) used by the California Department of Transportation is 430 feet for a street with a 50 mph speed limit The steep slope adjacent to La Cadena (north of Litton Avenue) and the retaining wall on the northwest corner reduce visibility to a stopping distance of 262 feet (see Figure 2) No line of sight obstructions were found to the south from the stopped position on Litton Avenue at La Cadena Drive The W2-2 warning signs help to mitigate the short stopping distance on SB La Cadena Drive Some possible remedies might include extending the retaining wall further north to cut back the slope or reduce the speed limit The most recent certified speed zone study for 1 Packet Pg 46 traffic is also required to stop, and D An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multiway stop control would improve traffic operational characteristics of the intersection Warrant A does not apply Warrant B is not met since one collision was reported by SWITRS in 2009 and one in 2010 The volume criteria in Warrant C are not met because the minor street approaches (Litton Ave) have hourly volumes well below 140 vehicles (70% of 200 vehicles) Warrant D is also not met because of the low hourly traffic volumes on Litton Avenue (one vehicle stopped on the minor street for every 23 stopped on the major street) Of the other criteria considered, Criteria C may be a consideration but it may not outweigh the impact of stopping 23 vehicles on La Cadena Drive for every single vehicle stopped at Litton Avenue Recommendation 1) Do not install all -way stop controls at this time 2) Complete an updated speed zone study to determine if the speed limit on La Cadena can be reduced to mitigate sight distance deficiency for southbound La Cadena at Litton Avenue Figure 1 View north on La Cadena Drive from stopped position on Litton Avenue Sight distance is reduced by the adjacent slope and retaining wall 3 Packet P9+ 48 '1`Ep 2i7m 13 Volume Analysis And Stop Cantrel Warrant Worksheet ` m4as Wmq LaCadenaDdue LMonAvenue R I�c9L o La Cadena Dike L8ton Avenue Me NB I SB EB IPJB u a ca e c Whe l @Ccn Amen Total Tim em 37 41 7 0 78 7 85 010 21 3 0 44 3 47 23 1D 30 30 0 0 60 0 60 Om 48 41 4 0 89 4 93 040 93 121 6 0 214 6 220 go" 221 7 0 443 7 430 222 am 300 343 50 0 703 5o 753 O 56B 560 76 0 1128 76 1204 '49806 387 „ - 407 `", i i „ , 45 , r„ ,, , i „ 0 794 r"' 45 839 OM 129 397 m 0 823 44 867 Im 293 28B 27 0 581 27 608 tOQ 322 329 36 - 0 650 38 688 100 331 357 29 0 6881 29 717 391 32 0 742 , 32 774 351 1 497 577 37 0 1074 37 1111 -45 0 1212 45 1257 570 642 1110 552 781 41 0 1333 41 1374 1170 632 7E9 47 ' 0 1391 47 1438 '1$0h 40B 394 20 0 800 20 820 1,1 269 „ 291 r r, 23 r 0 560 rr 23 533 188 r 195 18 0 394 78 402 ,21 134 139 13 0 273 13 286 2 102 101 8 0 203 8 211 69 3 0 162 3 165 96 '(OWI 6941 NrM I 1 511 M2-51 I Gr3l 15052 V�fume Surnmary Required Major Minor AM Peak Hour PM Peak Hour Rums 210 140 1204 0700 1438 1700 TIME WARRANT MET TIME WARRANT MET 0000 Na 12W No 0100 No 1300 No 0200 NO 1400 No 0300 No 15D0 No 0400 No 1G0 No 050D No 1709 No 0601) No 18M lIZo 0700 No 19DO NO cam N0 20B0 No 0900 No 2100 No 1000 No 22M NO 110D No 2300 tic 91Uarrant Summary Sbp Wauanted tr 0 bows Vdume Split Alltajor 14429 9670 NuntmRr Cofs®ns 1 yrumm 623 4% Total 15052 100% VQ%NF-- Met No CoisonsYst No 23 V stDpped on Maor fxeach veSaide stoFpL-d on ll mor Warranted No -9%urg SLVVImmaL-fee to € rk!m Ufm Figure 3 Multi -way Stop Warrant Worksheet 5 Packet Pg 00 a� City of Colton Radar Speed Survey Vehicles Surveyed ' -. ... • .. . :■■■■■■.■■�.■■■��■■....■■ , : . ' : ' . • . : �00 .■...■■.■.■■.■..■■■■.■■.■■■...0 000 ®©© ©©....■■■.■..■■©E�■■■■■■■■■■■■© 000 1313©©...■■.■■■■■©EM©■■.■■■■■■■■0 ®©© ©©■.■.■■■■■■■■.©Ei©■■■.■■■■■■■■© ®©0 ©130■.■■■■■■■.■.13©©©■■■■■■■■■■■0 0©© ©13©©13000000..■.E3©©©©■■■■■■■■■■0 IMENI0© ©.■....■■....■.©©©■.■■■■■■■■■■0 00© ©©©Ei.■.■..■..■■©Ei■■■■■■■...■.■0 000 ::::::::::::::C:: M , . moo ...............©..............o moo ©.............................o moo ©.............................o moo .................■............o ®oo ..............................o moo ..............................o moo ..............................o moo ..............................o ®oo ..............................o moo ..............................o moo ................■.........■...o ..:. :: , moo ..............................o moo ..............................o moo ..............................o moo ..............................o moo ..............................o ®oo ..............................o Attachment TEP Report (1771 Cooperative Agreement between City of Colton and City of Grand Terrace) Li Cn&.. D_RR Xmg_SCL.1, Cr 7. ^I r1 r. r' 1 I �. i i f �• , V \' 1 11 r c C1 n ,� I L'1 C1� %L �� C� iJ�L�J:� � L� i;Vu „ iU l �' i= �'�, i✓� r. STOW _ - Raft .,+- ii>tpN4, '� s y,' • � lid � r�-- 1 1 • a'INz ��d�1.... * .M �..�..}^�♦ kl+�_rr'J #'I.1�'A .jam y #. � �� .� , i •, y $y�4 Jj�irl '-,*J�+.�✓<ailw al. w A.-..%I�` ,T +� � `.. :. _ 'q u LA" TTONI LAW- "• Lai Zi 1+4 `'yu yew rik `'," t, a •'l'Yi+ _ AAA, ��• 1'.,r ''fi. �" � � ,�' :;" - JM t� v C3QC/iG7 PR � �GOR � ASSACIATES_ LNG`. TRAFFIC CONTROL DEVICE WARRANT ASSESSMENT INTERSECTION OF LA CADENA DRIVE AT LITTON AVENUE City Of Colton, CA S m CITY OF COLTON, CALIFORNIA o [See Attached Exhibit I Ex Conditions Diagram] M MINAGAR & ASSOCIATES, INC 09/27/2013 �/ Packet Pg 55 ' 4c TRAFFIC CONTROL DEVICE WARRANT ASSESSMENT INTERSECTION OF LA CADENA DRIVE AT LITTON AVENUE City Of Colton, CA / CITY OF COLTON, CALIFORNIA Traffic Control Device Warrant Analyses Minagar & Associates, Inc performed an All -way Stop Sign Warrant Analysis and a Traffic Signal Warrant Analysis for the subject intersection based on the guidelines and provisions set forth by the 2012 California Manual on Uniform Traffic Control Devices (CAMUTCD) The analysis included eight -hour peak period turning traffic counts, inspection of field conditions and an evaluation of potentially warranted conditions to consider the installation of a traffic signal or additional multi -way stop control devices Multi -way Stop Warrant Assessment A multi -way stop warrant was considered for the subject intersection based on the existing conditions and collected data Warrant thresholds current established in the CAMUTCD indicate that any of the following conditions may generally warrant a STOP sign installation(s) R � a m • (1) Need for Temporary Traffic Control Devices Justified by the need to 0 provisionally control the right-of-way of traffic at an intersection where traffic v signal installation is both warranted and pending, ti o Threshold The intersection must meet CAMUTCD warrants for the M installation of a traffic signal, with the controlling agency having already N arranged for its forthcoming installation, • (2) Collision History Justified by the need to improve the safety of an intersection exhibiting a recent unsafe collision history for crashes susceptible to correction by multi -way STOP sign installation, o Threshold The intersection must exhibit historical evidence of 5 or more crashes in the most recent 12-month period, such as right- and left -turn collisions, right-angle collisions, etc, -I • (3) Minimum Traffic Volumes Justified by the need to delegate right-of-way to accommodate cross traffic volumes through the intersection, based on various thresholds on both the major and minor streets, and the 85`h percentile m E approach speed along the major street, r MINAGAR & ASSOCIATES, INC 09/27/2013 Packet Pg 57 TRAFFIC CONTROL DEVICE WARRANT ASSESSMENT i INTERSECTION OF LA CADENA DRIVE AT LITTON AVENUE City of Colton, CA ; CITY OF COLTON, CALIFORNIA w WTd CRITERION #1 Not Met Temporary Traffic Control There are currently no plans in place to Install a traffic signal in the Immediate future, and at this time, the Installation of a multi - way stop at this Intersection would not provide any urgent or desired safety benefits to control traffic while signalized controls are being considered CRITERION #2 Not Met Crash Problem A stop sign Installation may be considered where an existing crash problem exists, as Indicated by 5 or more reported crashes susceptible to correction by a multi -way stop Installation within a recent 12-month period Only two related traffic collisions were reported at this Intersection, therefore, this warrant criterion is not met CRITERION #3 Not Met Minimum Traffic Volumes A stop sign Installation may be considered where major and ,minor street traffic volumes meet minimum values and conditions designated in the CAMUTCD The traffic survey revealed that volumes on La Cadena Drive exceed the minimum thresholds On Litton Avenue, however, only about 60 vehicles per hour on average entered the intersection Due to this low average over the 8-hour survey period, the traffic volumes on Litton Avenue were well below the minimum thresholds required by the CAMUTCD This warrant criterion is therefore not met CRITERION #4 Not Met 80% of Minimum Volumes Where none of the above criteria are satisfied, but where the Crash Problem and Minimum Traffic Volumes warrants are both satisfied to 80 percent of the minimum values, a stop sign installation may be considered None of the surveyed traffic volume totals on Litton Avenue met hourly totals over the 80% thresholds, this warrant is therefore not met OPTIONAL CRITERIA Not Met r • Sight Distance Concerns Staff confirmed the sight distance issues raised by the City The existing retaining wall on the northwest corner of the intersection somewhat obstructs the sight for eastbound motorists stopped at the stop bar a 7 MINAGAR & ASSOCIATES, INC 09/27/2013 Packet Pg 59 -' TRAFFIC CONTROL DEVICE WARRANT ASSESSMENT - + INTERSECTION OF LA CADENA DRIVE AT LITTON AVENUE City of Colton, CA F I CITY OF COLTON, CALIFORNIA [See AttachedTable I STOP Warrant, Minimum Volume Criteria -based] MINAGAR & ASSOCIATES, INC d E s .r Q 9 09/27/2013 Packet Pg 11 TRAFFIC CONTROL DEVICE WARRANT ASSESSMENT n ` —' INTERSECTION OF LA CADENA DRIVE AT LITTON AVENUE City Of Colton, CA F CITY OF COLTON, CALIFORNIA was met and exceeded on Litton Avenue by 31 % of the required minor street traffic volume during the peak hour of the day This warrant is intended to be applied where the volume of intersecting (minor street) traffic is the principal reason to consider installing a traffic signal, and typically applies to special traffic generators which "spike" during a few brief periods throughout the day Warrant #2 (four-hour volume) was nearly met for the highest four-hour period on the surveyed weekday Within this range, three of the four peak hour traffic volume counts on Litton Avenue exceeded the minimum thresholds by an average of +28% for considering the installation of a traffic signal The fourth, unmet peak hour traffic count on Litton Avenue failed to meet the minimum threshold by only 4 vehicles, and may be worth revisiting in the near future to determine if normal traffic volumes continue to support the warrant one way or another ( j MINAGAR & ASSOCIATES, INC 09/27/2013 Packet Pg 63 AL (� TRAFFIC CONTROL DEVICE WARRANT ASSESSMENT INTERSECTION'OF LA CADENA DRIVE AT LITTON AVENUE City of Colton, CA CITY OF COLTON, CALIFORNIA Conclusions and Recommendations The CAMUTCD advises that the satisfaction of a warrant does not in Itself justify the Installation of a given traffic control device, and that an appropriate level of engineering judgment and analysis is required to support these findings The Installation of a multi - way stop or traffic signal must Improve the existing or anticipated traffic conditions, that is, enhance safety and/or alleviate undue delays under average daily conditions This traffic control device warrant analysis has revealed that the Intersection of La Cadena Drive and Litton Avenue currently meets the minimum criteria to consider installation of a traffic signal based on peak -hour traffic conditions The study also indicated that a signal may be justified at this location based on four-hour traffic volume conditions, which was determined to be on the verge of being met on a typical weekday Conversely, the multi -way STOP warrant, and the remaining seven (7) traffic signal warrants were found to be unmet or were not applicable for this study location Based on these conclusions, the following recommendations are proposed ' — • Short-term improvements - Remove the existing eastbound STOP bar and reinstall 5 feet closer toward the La Cadena Drive edge of travelway to improve line -of -sight of approaching southbound traffic on La Cadena Drive - Replace the existing worn W2-2 warning sign assembly located in the center median in the northbound direction with visible diamond grade sign paneling which meets minimum FHWA retroreflectivity standards • Long-term Improvements - Coordinate with the City of Grand Terrace to install a traffic signal at the intersection of La Cadena Drive & Litton Avenue • Alternate Improvements Consider installation of a "pork chop" median to increase the eastbound left - turn gap acceptance and provide sufficient merging into the northbound traffic stream on La Cadena Drive As shown on the attached conceptual drawing (Exhibit #2), this alternative would require concrete and tree removal, relocation of one (1) dual -arm street light, and modification of an existing storm drain inlet on the north -leg median a 13 ®09/27/2013 MINAGAR 8c ASSOCIATES, INC F Packet Pg 65 r m 4c W2— 2(R) 00 LITTON c , N 15 112 16 12 13 6 D O w I No Scale z i f R8-3a Q NO PARKING I EX RETAINING WALL O 1 R2-1(25) I R8-3a r r NO PARKING J M R6-1 0 L� _ 1 6 ONE WAY (ARROW) LITTON AVENUE 10 12 I12 t R1-1 SNS , 2 O V O0) Of — in Of — in Z I 0 POSTED SPEED LIMITS W2-2(L) LITTON AVENUE = 25 MPH LITTON LA CADENA DRIVE = 50 MPH r "�m EXHIBIT I MINAGAR & ASSOCIATES, INC. n^- ' EXISTING CONDITIONS DIAGRAM TRAFFIC ENCJNEERNG - ITS - TRANSPORTATION PLANNING j 1 15552 YOWIhm BoW�rm4 Suit. 475 f A.P., Bu—m Gaoler i Nda. CA92612 Traffic Control Device Warrant Analysis for T.1. (949) 727-3M ;.. , .;. 418 La Cadena Drive at Litton Avenue Fes..-garrm4 - Packet Pg 77 TABLE 1 CA-MUTCD Minimum Volume Warrant Summary Intersection 001 La Cadena Drive (N/S) Litton Avenue (ENV) " MAJOR STREET MINOR STREET VOLUME PEAK 15 MIN NB SB Hourly EB Hourly SPLIT Peds/ Vehs Peds/ Vehs Peds/ Vehs Vehs + N/S FJW HOUR PERIOD Volume (vehicles Volume Bikes Bikes Bikes Peds/Bikes (V + p/g) 6 00-6 15 79 0 83 0 1,018 9 0 9 54 95% 5% 615630 94 0 108 0 14 0 14 6 30-6 45 136 0 118 0 12 0 12 19 1 6 45-7 00 227 1 173 0 18 1 19 700715 157 0 131 1 1,315 14 0 14 - 98 93% 7% 7 15-7 30 138 0 152 0 33 0 33 146 0 221 1 37 0 37 13 1 7 30-7 45 745800 149 0 221 0 14 0 14 8 00-8 15 141 0 152 a 1. - 1,052 14 0 14 56 95% 5% 8 15r8 30 126 0. 91 0 9 0 9 830845 127 0 144 0 12 0 12 19 1 845900 138 0 133 0 21 1�� 21 " § 994,� .,"N �� 1ram4 �,L w153.: `'�;,'.. ow ...q' 120 Ot "� 9 '�' 6 0 9 30 9 45 180: %. of 100 40 �- 9 4510w00� ��=115 � _ 24. 1,7. 1e +vA" �r.�,g'� �, , 2 00-2 15 174 0 174 0 1,556 5 0 5 51 97% 3% 215-2 30 188 0 132 0 - 15 0 15 2 30-2 45 264 0 203 1 14 2 16 31 1 245300 188 0 233 0 15 0 15 300315 206 0 252 0 1,823 6 0 6 39 98% 729/6 315330 253 0 199 0 14 0 14 3 30-3 45 289 1 202 0 7 0 7 47 1 3 45-4 00 222 0 200 0 12 0 12 400415 180 0 247 0 1,986 15 0 i 15 72 '97% 3% 415430 276 0 273 1 28 0 28 4 30-4 45 221 1 291 0 12 0 12 28 1 4 45-5 00 227 0 271 0 17 0 17 5200W 1 253 0 290 0 14 0 14 9800 1 2+/0 5 15 i30 258 $, 47 5 30 5:45 311 294 1 9 0 9i 46 1 5:45 6 00 24 0 225 0 16 `fir 0 q 1,6, Average Traffic Units per Hour uph 96% 4% Average Vehicles Per Hour vph 1,485 60 27 1 (All NB + All SB) (EBL + EBR) >_ 300 vph for 8-hour average? YES >_ 200 vph for 8-hour average? NO 80% Met? (z240) YES 80% Met? (>_160) NO 70% Met? (z210) YES 70% Met? (2140) NO MINIMUM VOLUME WARRANT MET? NO (tea` MINAGiAR & ASSOCIATES, INC. .r m E L V tG w r Q . City of Colton, CA Packet Pg 69 TRAFFIC CONTROL DEVICE WARRANT ASSESSMENT INTERSECTION OF LA CADENA DRIVE AT LITTON AVENUE City Of COlton, CA t , CITY OF COLTON, CALIFORNIA APPENDIX A: Weekday Intersection Turning Movement Traffic Counts MINAGAR & ASSOCIATES, INC E L v Q 15 09/27/2013 PacketPg 71 0 MINAGAR & ASSACIATES, INC. Traffic Engineering ITS Transportation Planning Agency 18662 MacArthur Boulevard Ste 435 Irvine CA 92612 City of Colton CA Ph (949) 727 3399 - Web minagarinc com City of Grand Terrace CA File Name LaCadenaDr LittonAv Site Code 001 Start Date 9/19/2013 Page No 2 0 Packet Pg 73 S - MINAGAR &ASSOCIATES, INC. Traffic Engineering - ITS Transportation Planning Agency 18662 MacArthur Boulevard Ste 435 Irvine CA 92612 City of Colton CA Ph (949) 727-3399 Web minagarinc com City of Grand Terrace CA File Name LaCadenaDr LlttonAv Site Code 001 StartDate 9/19/2013 Page No 4 W Litton Ave (n/a) S La Cadena Dr S La Cadena Dr Eastbound Westbound Northbound Southbound Start Time Left Thal R ht 9 Peds �p T �I Left Thru Rght Peds App T a Left Thru Right Peds App T al Left Thru R ht g Peds App T a Peak Hour Analysis From 02 00 PM to 05 45 PM - Peak 1 of 1 _ tom- r I.. lI - .IC -A 04 45 PM 5 0 12 0 17 0 0 0 0 0 13 214 0 0 227 0 263 8 0 271 515 05 00 PM 7 0 7 0 14 0 0 0 0 0 18 235 0 0 253 0 281 9 0 290 557 05 15 PM 4 0 4 0 8 0 0 0 0 0 22 236 0 0 258 0 259 8 0 267 533 05 30 PM 5 0 4 0 9 0 0 0 0 0 18 293 0 0 311 0 289 5 0 294 614 Total volume 21 0 27 0 48 0 0 0 0 0 71 978 0 0 1049 0 1092 30 0 1122 2219 A APP Total 438 0 562 0 0 0 0 0 68 932 0 0 0 973 27 0 PHF 750 000 563 000 706 000 000 000 000 000 807 834 000 000 843 000 945 833 000 954 904 S La Cadena Dr Out In Total 999 1122 2121 301 1092 0 0 fIght T iru Left Peds Peak Hour Data 6 F N 3� _.I ? — 3 o .. yoNorthUO Q' v c F- 2 o z — Peak Hour Begins at 04 45 PM m 3 _ All Vehicles �x � J o O O N N 0 �O EL O T Left Thru Ri ht Peds 71 978 01 0 1119 F'10491 F21681 Out In Total Cl) Packet Pg 75 - MINAGAR &ASSOCIATES, INC. Traffic Engineering ITS - Transportation Planning Agency 18662 MacArthur Boulevard Ste 435 Irvine CA 92612 City of Colton CA Ph (949) 727 3399 Web minagannc com City of Grand Terrace CA File Name LaCadenaDr LittonAv Site Code 001 Start Date 9/19/2013 Page No 2 ti n Packet Pg 77 0 MINAGAR &ASSOCIATES, INC. Traffic Engineering - ITS Transportation Planning Agency 18662 MacArthur Boulevard Ste 435 Irvine CA 92612 City of Colton CA Ph (949) 727-3399 Web minagarinc com City of Grand Terrace CA File Name LaCadenaDr-LlttonAV Site Code 001 Start Date 9/19/2013 Page No 4 W Litton Ave (n/a) S La Cadena Dr S La Cadena Dr Eastbound Westbound Northbound Southbound Start Time Left Thru w ht 9 Peds A T w °P Left Thnr Poght Peds wv r mi Left Thru Right I Peds npp T w Left ThN FP,,ht Peds Peak Hour Analysis From 02 00 PM to 05 45 PM - Peak 1 of 1 Peak Hour for Entire Intersection Begins at 02 00 PM nit T.W 02 00 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 02 15 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 02 30 PM 2 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 02 45 PM 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1 1 Total volume 2 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1 3 % APP Total 100 0 0 0 0 0 0 0 0 0 0 0 0 100 0 0 PHF 250 000 000 000 250 1 000 000 000 000 000 1 000 000 000 000 000 1 000 250 000 000 250 375 S La Cadena Dr Out In Total 1 0 0 0 Right Thru Left Peds Peak Hour Data o N �J A,L� O o B North i ¢' c 2 _ g o Peak Hour Begins at 02 00 PM o m j r Ped+Bikes m x o o tr� o o� o a CD Left Thru Ri ht Peds 01 01 ol 0 01 0 01 Out In Total CO Packet Ply 79 MEETING DATE TITLE I i 4 PRESENTED BY RECOMMENDATION I AGENDA REPORT September 22, 2015 Council Item Appropriate $40,000 for Regulatory and ADA Compliance in Existing City Parks, and Appropriate $110,000 and Approve a Professional Services Agreement with MIG Inc for Design, Planning, Management, Communications and Technology Services for, Assessment of Existing City Parks, their Ability to Support Expanded Recreational Programs, Design, Planning and Cost Estimates for the Development of Three New Parks (Dog Park, Skate Park and Blue Mountain Nature Trail) G Duffey, City Manager 1 Appropriate $40,000 in Quimby Fees for Regulatory and ADA upgrades to Richard Rollins and Pico Park(s) 2 Appropriate $110,000 in Quimby Fees for assessment of existing parks and for the design and cost estimates three new parks 3 Authorize the City Manager to Execute a Sole Source Agreement with MIG Inc Landscape Architectural Design Services for the assessment of existing City Parks, their ability to support expanded recreational programs, Design, planning and cost estimates for the development of three new parks (Dog Park, Skate Park and Blue Mountain Nature Trail) 2030 VISION STATEMENT i This staff report supports Goal #1- Ensure Our Fiscal Viability (Explore Creative Means to Provide Services), Goal #3- Develop and implement Successful Partnerships and Goal 5- Engage in Proactive Communication BACKGROUND Since fits incorporation in 1978, the City of Grand Terrace has maintained a number of neighborhood and community parks (Attachment 1) Over the years, unfunded regulatory mandates from State and Federal regulatory agencies require modifications to amenities within parks to remain in compliance with State and Federal Laws The last decade has been fiscally challenging to cities as they struggle to just provide basic servicbs, leaving little to no funding to invest in upgrades at existing park facilities or expansion of the park system Packet P9 80 travel path issues The field was recently constructed after the loss of one baseball diamond with the development of the high school The field is placed on the North/East end of the park without a concrete travel path Access to the field is difficult and nonexistent for anyone who would need to be accommodated under the Americans Disabilities Act (ADA) Staff has received initial estimates and believes a concrete path that meets ADA requirements can be designed and constructed for approximately $20,000 Total cost for this component of the entire project is estimated at approximately $40,000 2 Existing Parks for Recreation The City of Grand Terrace has a small administrative staff, the current functions of Parks and Recreation Services are assigned to the Community Development Department City Parks are maintained by Public Works maintenance staff and contractors There are no Park and Recreation managers, planners or administrators on staff to address the park planning issues outlined in this report Therefore, staff engaged MIG Inc to assist the City with assessment of existing City parks, facilitation of community engagement and the design and planning for the development of new City Parks The City's Purchasing Policy (Policy No 3 01 Section VI C i allows the City to Sole Source Professional Service Contracts when the services provided by a specific company are unique in quality, performance or use specification Staff believes MIG Inc fits this criteria based on their ability to supplement city staff on the various phases and components of this project A comprehensive proposal from MIG Inc (Attachment IV) is included, it highlights their innovative planning and design solutions on park and recreation projects throughout California Although the City owns and maintains park facilities it does not officially sponsor any recreational programs It is only through its robust community leagues that the City is able to maintain its active and robust recreation programs In addition to the sports leagues, the City also partners with the Colton Unified School District (CJUSD) through a joint use facility agreement The agreement is with the CJUSD and the City and the City allows the leagues to utilize CJUSD facilities through its agreement The City is currently working with CJUSD on a new agreement Therefore, before the City embarks on any construction projects or expansion of existing recreations facilities, staff would like to engage the community to assess our existing facilities (including CJUSD) ability to meet existing and future league programs Staff proposes a series of community meeting facilitated by MIG Inc — Total estimate of this component of the project is estimated not to exceed $12,735 3, New Parks For more than a decade, the City has discussed the development of a Dog Park, community members raised over $12,000 for a Dog Park and the City Council Packet Pg 82 FISCAL IMPACT This project has no impact on the City's General Fund Staff proposes to use Park DIF Development Impact Fees) Fund - Fund 13 which consists of Quimby Fees that can only be used for the improvement and acquisition of new parks and open space The current balance of this Fund is $303,000 and staff recommends that $40,000 be appropriated to address Environmental and Regulatory issues at Richard Rollins and Pico Park and $110,000 be used for a Professional Services contract with MIG Inc (Attachment VII) The total amount of Quimby Fees requested for this project is $150,000, leaving a balance of $153,000 in Fund 13 Appropriation Fund No & Title Account No & Title Proposed Appropriation Amount 13 — Park Fund 13-640-250 Park $150,000 Improvements — Professional Services ATTACHMENTS • Attachment I - Existing Parks (PDF) • Attachment II - Quimby Fee Balance (PDF) • Attachment III - Environmental Health Report (PDF) • Attachment IV - MIG Proposal for Grand Terrace (PDF) • Attachment V - Resolution Acquiring 22720 Vista Grande Way (PDF) • Attachment VI - Types of Skate Parks (PDF) • Attachment VII - MIG Agreement (PDF) APPROVALS G Harold Duffey Completed 09/15/2015 8 20 PM Finance Completed 09/15/2015 8 43 PM City Attorney Completed 09/16/2015 8 41 AM City Manager Completed 09/16/2015 12 40 PM City Council Pending 09/22/2015 6 00 PM Packet Pg 84 Open Space and Conservation Element 4.3 FUTURE OPEN SPACE AND CONSERVATION NEEDS 4 31 Improved Recreation Facilities Local park and recreation standards have been established to determine the appropriate size, type, and number of recreational facilities required to adequately serve a given population The State of California has established a standard of four acres of improved d park and -recreational -facilities per-1,000-- population Assuming a buildout population of 17,500, the total required acreage is approximately 70 acres As indicated in Table 41, approximately _ 1i100 acres of developed and undeveloped pazks_and recreation areas are currently available throughout the City -= - - __ - - ` 1 __ This acreage shall be provided through the following means City Parks The City presently has five designated public parks � The five parks tota_141 2_ j acres and include facilities for baseball, soccer, basketball, jogging, playgrounds, picnicking, and casual activities All parks are improved except for Susan Petta Park that"is planned as a -passive park and the Wilderness Park that is proposed for hillside open space recreational uses ^_ Schools Local schools play an integral part in providing active recreational facilities to city residents The three local schools (two elementary and one middle) provide 19 0 acres of playgrounds and sports field In addition, the planned public high school located in the — southwest area of the City will add approximately 40 acres of improved recreation_ facilities for use by City residents "The City and the, Colton Joint Unified School -District maintain joint use lagreements at all schools within —the —City 4 3 2 Natural Resources/Public Safety As previously noted, open space plays a major role in the preservation of natural resources while -- protecting residents from natural hazards The primary -area of -the City that has been de_v_oted to _ _ natural resources is the steep fiill`side df Blue Mountam ,' _he City owns approximately 25-acres---- of the hillside near the eastern terminus of Pico Street ;This area is designated as -the Grand- Terrace -Wilderness Palk and is currently undeveloped `The park may ultimately be developed as �' t natural outdoor recreation area for hiking and picnicking upon the availability_of funding -- -- -, s In addition to natural outdoor recreation, Blue Mountain serves as a preserve for plant and animal life as well as an area that should be preserved to protect local residents from hazards associated with steep terrain such as fires and landslides Approximately 310 acres of Blue Mountain's north and west sides is currently undeveloped Prior to any proposed development IV-11 Grand Terrace General Plan Adopted April 27, 2010 Resolution No 2010-10 N ti c m E V Packet Pg 86 tnaibalfund rpt 9/16/2015 10 21 35AM ATTACHMENT II Trial Balance by Fund Report 5b Page 1 Periods 0 through 13 CITY OF GRAND TERRACE 7/ 112014 through 6/30/2015 E m m L FUND 13 PARK FUND Q Beginning fn a) Balance Debits Credits Encumbrances Balance Z Assets co 13-010-00-00 CASH 47,996 96 119,348 49 56,706 00 000 110,639 45 c 13-010-10-00 INVESTMENTS 192,744 51 000 000 000 192,744 51 c in _ _ _ - in Total Assets 240,741 47 119.348 49 56 706 00 000 : 03,383 96-- o Liabilities y'^ � T a w 13-021-20-00 DEFERRED REVENUE 000 61,649 00 61,649 00 000 000 0 io Total Liabilities 000 61,649 00 61,649 00 000 000 0 a Equities °- Q 13-029-00-00 FUND BALANCE- UNASSIGNED (240,741 47) 000 000 000 (240,741 47) N Total Equities (240,741 47) 000 000 000 (240,741 47) Budgetary d L) c 13-040-10-00 APPROPRIATIONS 000 2,30000 000 000 2,30000 �a 13-099-00-00 BUDGET CONTROL 000 000 2 300 00 000 (2,300 00) m ai Total Budgetary 000 2.30000 2,30000 000 000 LL Revenue Accounts E 13-600-01 INVESTMENT EARNINGS 000 000 12929 000 (129 29) C1 13-800-01 CAPITAL IMPROVEMENT FEES 000 61,649 00 124,162 20 000 (62,513 20) c Total Revenue Accounts 000 61,649 00 124,291 49 000 (62,642 49) E Expenditure Accounts 13-999-998-000-000 TSF-IN(OUT) O/H COSTALLOC 000 2,29800 2,29800 000 000 Q Total Expenditure Accounts 2 298 00 2,298 00 000 000 000 Assets 240,741 47 119,348 49 56,706 00 000 303,383 96 Page 1 Q Packet Pg 87 ATTACHMENT 111 385 N Arrowhead Ave 2nd Floor San Bernardino CA 92415-0160 1 Phone- 800 442 2283 Fax 90 5 Public Health 1 VJW S8Coffnty 90V SAN B�RNARDINO COUNTY Environmental Health Services 1 CAL CODE OFFICIAL INSPECTION REPORT 110UTY NAME GATE REINSPECT11111 E PE-ITE%PIPATION irk GRAND TERRACE LITTLE LEAGUE 1/11/2015 Not Specified LOCATION I INSPECTOR 21950 PICO ST GRAND TERRACE CA 92313 1 Amanda Gaspard MARINGADDRESS WACIUTY DOWNER OACCOURr IDENTIFIER. None 21950 PICO ST GRAND TERRACE CA 92313 1 SERVICE 001 Inspection Routine TIME IN TMEGUr FACIUTY ID REUTED ID PE RESULT 05 Corrective Action/ Follow up Required 1; 2d PM 7'27 PM FAM7RA7T PRilf 107 155q 1 ACTION 03 ReinsDecton RegOaed Based on an inspection this day, the items marked below Identify the violation(s) in operation or facilities which must be corrected The Permittee has the right to a hearing if requested in writing within 15 calendar days of receipt of this notice to show cause why the permit to operate should not be suspended or revoked Failure to correct listed violation(s) prior to the designated compliance date may necessitate an additional reinspection at a charge of $61 25 per 15 minutes with a minimum time of 30 minutes and a minimum charge of $122 50 See the following pages for the code sections and general requirements that correspond to each violation listed below SCORE 8 OIn - In compliance O WO ■ Not observed + COS = Corrected on site () MAJ - Major violation DEMONSTRATION OF KNOWLEDGE COS MAJ OUT In N/O 1 Demonstration of knowledge food safety certification EMPLOYEE HEALTH & HYGIENIC PRACTICES In 2 Commumcable disease reporting restrictions & exit 4 In Nf0 3 No discharge from eyes nose and mouth 2 In NIO 4 Proper eating tasting drinking or tobacco use 2 PREVENTING CONTAMINATION BY HANDS In NIO 5 Hands dean and property washed gloves used prop 4 2 In & Adequate handwashing facilities supplied & accesslb 2 TIME AND TEMPERATURE RELATIONSHIPS In NIO NIA 7 Proper hot and cold holding temperatures 4 In NIO / a Time as a public health control procedures & record 4 2 in NIA 9 Proper cooling methods 4 2 In WO / 10 Proper cooking time & temperatures 4 In NIO N/A 11 Proper reheating procedures for hot holding 4 PROTECTION FROM CONTAMINATION / N/A 12 Returned and reserwce of food 2 k 13 Food in good condition safe and unadulteratedZ NIO N/A 14 Food contact surfaces dean and sanitized 4 2 SUPERVISION OUT 24 Person In charge present and performs duties 1 PERSONAL CLEANLINESS 25 Personal cleanliness and hair restraints 1 GENERAL FOOD SAFETY REQUIREMENTS 26 Approved thawing methods used frozen food 1 27 Food separated and protected 1 2& Washing fruits and vegetables 1 29 To)uc substances properly Identified stored use 1 FOOD STORAGE/DISPLAY/SERVICE 30 Food storage food storage containers Identified 31 ConsumerselFservice 1 32 Food property labeled & honestly presented 1 O NIA - Not applicable GOUT -Out of compliance FOOD FROM APPROVED SOURCES COS Mhl C In % Food obtained from approved source 4 In WO / 16 Compliance with shell stock tags condition display In WO 17 Compliance with Gulf Oyster Regulations CONFORMANCE WITH APPROVED PROCEDURES In l�l 18 Compliance with variance specialized process and HACCP Plan CONSUMER ADVISORY In WO 119 Consumer advisory provided for raw or undercooked foods HIGHLY SUSCEPTIBLE POPULATIONS In l�/ Licensed health care facJlities/public and private 120 schools prohibited foods not offered 4 WATERIHOT WATER In 21 Hot and cold water available 4 LIQUID WASTE DISPOSAL In 22 Sewage and wastewater property disposed 4 VERMIN In 23 Norodents Insects birds oranimals 4 EQUIPMENT/UTENSILS/LINENS OUT 33 Nonfood contact surfaces dean 1 34. Warowashing facilities installed maintained used 35 Equlpment/Utensls approved installed dew good repo 36 Equipment utensils and linens storage and use 37 Vending machines 1 38 Adequate ventlatfon and lighting designated area 39 Thermometers provided and accurate 40 Wiping cloths property used and stored PHYSICAL FACILITIES 41 Plumbing proper bactdlow devices 42. Garbage and refuse properly disposed facilities m 1 43 Tolletfacilities propertyconabucted supplied dea 1 44 Premises personal/deaning items vermin•proofin r PERMANENT FOOD FACILITIES C r 45 Floor waits, ceilings built, maintained and dean = d 46 No unapproved private homes4mng or sleeping qu SIGNS REQUIREMENTS V 47 Signs posted last inspection report available 48 Food worker cards ( Q COMPLIANCE & ENFORCEMENT C 49 Permits Avalable 0) 50 Restrooms Required L 51 Plan Review V � 52 VC&D Q 53 Impoundment 54 Permit Suspension 5181 CAL CODE OIR-ver1/15 DAA01VK4A 511212015 1142 am Page 106 Packet Pig 88 / 385 N Arrowhead Ave 2nd Floor, San Bernardino CA 92415 0160 1 Phone 800 442 2283 Fax 90 5 c Public Health wlv�.' sBCourfty god SAN BERNARDINO T TAT�t-��7 Environmental Health Ser�tces COUNTY J CAL CODE OFFICIAL INSPECTION REPORT FApLfTY NAME GATE "� GRAND TERRACE LITTLE LEAGUE 5/11/20I5 = '35 EQUIPMENT/UTENSILS -APPROVED, INSTALLED, CLEAN, GOOD REPAIR, CAPACITY POINTS Compliance date not specified inspector Comments Observed that the snack bar was actively using a deep fryer to try French fries Not In compliance Observed that the deep fryer was labeled as Commercial Pro Operator still had original deep fryer box on violation Reference HSc site The box states that it is a Globe Electric Countertop Fryer Model PF10E 114130 114130 1 114130 The operators stated that this is a new deep fryer obtained after the non -charged field consultation conducted by REHS Adela Evans on 10-24-14 In the written consultation report Inspector Evans stated that the currently existing deep fryer (on 10-24-14) was household -grade Observed that the deep fryer is for household use only consult with the local fire department to ensure compliance Upon disrepair should it be replaced it must be replaced with a NSF approved commercial equipment Prior to obtaining this equipment ensure approval is obtained from San Bernardino County Plan Check For more detalls please call 1 80"42-2283 to speak to a Plan Check Inspector ° Snack bar facility did not go through Plan Check prior to obtaining this new deep fryer Globe Electric Countertop Fryer Model PF10E The snack bar has no approved overhead mechanical exhaust ventilation hood or fire suppression system The snack bar must immediately cease and desist from using the Globe Electric Countertop Fryer Model p PF10E deep fryer until they can do one of the following 1) Provide written verification to County of San L IL Bernardino Department of Public Health Division of Environmental Health Services - Plan Check that the deep to fryer meets UL-710B EPA 202 or UL 197 requirements for grease -laden vapor exhaust, OR 2) provide written — verification County of San Bernardino Department of Public Health Division of Environmental Health Services - _ Plan Check that the deep fryer is commercial -grade equipment (i a provide model numbers etc) AND install m the appropriate hood /overhead mechanical exhaust ventilation system (as approved by Plan Check) Prior to O any installation ensure the facility goes through a plan review with the appropriate agencies (i a Building and p. Safety Fire Department San Bernardino County Plan Check and Environmental Health) to ensure that the CL Q facility is able to meet all applicable requirements Environmental Health will be happy to assist you through this transition Should you have any questions please call 1-800-442-2283 c� ti n Facility also has the option to permanently discontinue use of the deep fryer and remove it from the facility d v they do not wish to take the above -mentioned steps O Please contact Plan Check at 800-442 2283 with any questions C Q' An unannounced re -inspection may be conducted to determine compliance r-+ Violation Description Ail utensils and equipment shall be fully operative and in good repair (114175) All utensils and equipment shall be approved its 4) Installed properly and meet applicable standards (114130 1141301 114130 2 114130 3 114130 4 114130 5 114132 114133 114137 114139 114163 114155 114163 114165 114167 114169 114177 114180 114182) C d 36 EQUIPMENT, UTENSILS AND LINENS STORAGE AND USE c POINTS Compliance date not apeclfied Inspector Comments Observed spoons and forks stored in utensil bins (spoons stored in a utensil bin in the Q Nos in compliance snack and forks stored in a utensil bin directly outside the service windows at the condiment station) with > Violation Reference HSC some of the spoons handles and forks handles stored one way and the other spoons handles and forks O 114074 114081 114119 handles stored in the opposite direction lL Ensure to store them all in the same direction Ensure that eating utensils (forks spoons etc) are handled displayed and dispensed so as to prevent contamination (by hands) of lip contact surfaces = y E t C� fa Observed carton dioxide tank that was not secured Ensure that all pressurized cylinders are securely fastened to a rigid structure C d Violation Description All dean and soiled linen shall be property stored non food items shall be stored and displayed separate from food and food -contact surfaces (114185 3 - 114185 4)Utensils and equipment shall be handled and stored so as to be protected from contamination (114074-114075 114081 114119. 114121 114161 114178 114179 114083 114185 1141852 114185 5) Pressurized cylinders must be securely fastened to a ngid structure (114112) Q 5191 CAL CODE OIR vorl/15 DAA01VK4q 5112/2016 1142 ern Page 3 of 6 Packet Pg 90 SAN BERNARDINO COUNTY 385 N Arrowhead Ave 2nd Floor, San Bernardino, CA 92415 0160 1 Phone 800 442 2283 Fax 90 5 c Public Health www SB(cunty gov Environmental Health Servii-es CAL CODE Ori'ICIAL INSPECTION REPORT FACGRAND ILITY gAf.1E OA1E TERRACE LITTLE LEAGUE 5/I 1/2015 ew1'Eeroa 44_PREMISES, PERSONAUCLEANING ITEMS, VERMIN -PROOFING i POINTS compliance data not specified Inspector Comments Observed front door propped open Observed that the screen on the door is only a half Not In compliance screen and therefore only half of the door was screened during the time of the inspection Facility is not Violation Reference HSC adequately vermin proofed with only half a screen door 114067 0) 114123 In order to prevent cockroaches, flies and other vermin from entering the facility cease from propping the door open Facility has the option to either maintain the door dosed OR install a full screen door Violation Description The premises of each food facility shall be kept dean and free of litter and rubbish all dean and soiled linen shall be properly stored non food Items shall be stored and displayed separate from food and food -contact surfaces the facility shall be kept vermin proof (114067 0) 114123 114143 (a) & (b) 114256 114256 1 114256 2 114256 4 114257 114257 1 114259 114259 2 114259 3 114279 114281 114282) Food preparation sinks handwashing sinks and warewashing equipment shag not be used for the cleaning of maintenance tools the holding of maintenance materials or the disposal of liquid wastes (114123) Open-air barbecue and/or outdoor wood burning oven must operate on the same premises In conjunction with a permanent food facility and not In an area that may pose as a fire hazard (114143(a) (b)) Janitorial sink or approved curbed cleaning facility (exemption for restricted food service facilities Section 114279 (b)) shag be provided (114279(a)) First aid supplies must have a legible manufacturer's label and stored in a kit or container that is located to prevent contamination (114256 4) Insect electrocution devices are not allowed in food or utensil handling areas (114259 3) 48 FOOD WORKER CERTIFICATION POINTS Compliance date not specified Inspector Comments Observed one (1) snack bar staff member (Person in Charge) without a current valid Not In compliance San Bernardino County food handler card Ensure that one Person In Charge maintains a current valid San 2 Violation Reference SBCC Bernardino County food handler card (facility is seasonal) 33 0410 33 044 Snack bar staff member (Person in Charge) must provide current food handler card within 14 days There will be a re -inspection charge of $245 00 per hour if current food handler card information is not faxed to the Division of Environmental Health Services at 909-387-4272 on or before 05-25.15 Left forth with Person In Charge Violation Description This facility is currently in violation with the food worker certification requirement for San Bernardino County which states all food workers must obtain a valid food worker certificate within fourteen (14) days of employment (33 0410 33 044) Failure to provide proof of food worker certification within fourteen (14) days will result In unannounced billable (at our current hourly rate) re -Inspections to verify compliance This facility operator must complete the Missing Food Worker" form provided by the Inspector and fax to 909-3874272 More Information http Ihvww sbcounty govidphldohslDeptslEnvironmentaiHoaithORST/food worker training aspx Overall inspection Comments 5191 CAL CODE OIR ver1115 MAMMA 5/12/2016 17 42 am Page 6 of 6 PacketP9 92 i SAN BERNARDINO COUNTY FACILITY NAME RICHARD ROLLINS PARK SIN LOCATION 22745 DE BERRY ST, GRAND MNLINO ADDRESS 22745 DE BERRY ST GRAND 385 N Arrowhead Ave 2nd Floor San Bernardino CA 92415-0160 1 Phone 800 442 2283 Fax 909 5 C Public Health wwly SBCOURty g®v Environmental Health Services CAL CODE OFFICIAL INSPECTION REPORT DATE BAR 6/17/2015 ,ACE, CA 92313 OFACe1TY DOWNER OACCOUNT 2ACE CA 92313 FACINTY IO IRELATEDID IPE Based on an inspection this day the items marked below identify the violation(s) in operatic corrected The Permittee has the right to a hearing if requested in writing Within 15 calendar to show cause why the permit to operate should not be suspended or revoked Failure to correct listed violation(s) prior to the designated compliance date may necessitate a charge of $4 08 per 1 minute with a minimum time of 30 minutes, and a minimum charge of $122 50 See the following pages for the code sections and general requirements that correspond to each violation listed b OIn m In complianu O NiO = Not observed + COS = Corrected on -site 0 MAJ a Major violation DEMONSTRATION OF KNOWLEDGE COS K4J OUT In N!0 1 Demonstration of knowledge food safety certification 2 EMPLOYEE HEALTH 6 HYGIENIC PRACTICES Ln 2. Communicable disease reporting restrictions & exd 4 In N/0 3 No discharge from eyes nose and mouth 2 In N10 4 Proper Ealing tasting drinking or tobacco use 2 PREVENTING CONTAMINATION BY HANDS In WO Hands dean and properly washed gloves used prop 4 2 In �1. Adequate handwashing facilities supplied S accessib 2 TIME AND TEMPERATURE RELATIONSHIPS In ! WA 7 Proper hot and cold holding temperatures 4 2 In WO 1 8 Time as a public health control procedures & record 4 2 In WO ! 9 Proper coding methods 4 2 In NIA 10 Proper cooking bme & temperatures 4 In I NIA I Proper reheating procedures for hot holding 4 PROTECTION FROM CONTAMINATION In ! WA 12. Returned and reservice of food 2 In 13 Food in good Condition safe and unadulterated 4 2 In i WA 14 Food contact surfaces dean and sanitized 4 2 SUPERVISION OUT 24 Person in charge present and performs duties 1 PERSONAL CLEANLINESS 25 Personal cleanliness and hair restraints 1 GENERAL FOOD SAFETY REQUIREMENTS 26 Approved thawing methods used frozen food 1 27 Food separated and protected 1 28 Washing fruits and vegetables 1 29 Toxic substances properly identifled stored use 1 FOOD STORAGEIDISPLAY/SERVICE 30 Food storage food storage containers Identdled 1 31 Consumerself-service 1 32 Food Property labeled S honestly presented 1 ON DATE Not Spec fied 2/28/2016� INSPECTOR Dawn LaFlower y_ IDENTIFIER. None 3 SERVICE 001 InspeLNon Roubm a+ RESULT 01 Comtctivo Adnn Not Required C d ACTION 01 No Further Acton Required C d) d n or facilities which must be � days of receipt of this notice Q to m 2 n additional reinspection at a m SCORE 11 slow O N N O NiA = Not applicable C OUT = Out of compliance d w F In 15 Food obtained In WO I 16 Compliance In NIO 17 Compliance 4— CONFORMANCE In Q 18 Compliance and HACCP In WO 19 Consumer undercook HI In C7 120 Licensed schools pro In 21 Hot and In 2Z Sewage In 23. No rode EQUIPMENT/UTENSILSAJNENS OUT 33 Nonfood contact surfaces dean 1 34 Warewashing facilities installed maintained used 1 35 EquipmenWtensts approved Installed dean good reps 1 36 Equipment utensils and linens storage and use 1 37 Vending machines 1 3e Adequate ventilation and lighting designated area 1 39 Thermometers provided and accurate 1 40 Wiping cloths properly used and stored 1 PHYSICAL FACILITIES 41 Plumbing proper bad Blow devices 1 42 Garbage and refuse property disposed facilities m 1 43 Toilet facilities properly constructed supplied dea 1 44 Premises personal/cleaning items vermio-proolln 1 6191 CAL CODE OIR veri/15 DAQBVAXNV 6MI2015 12.14 PM Page 1 of 2 6 PacketPg 94 c QSAN BERNARDINO - COUNTY 385 N ARROWHEAD AVE, SAN BERNARDINO CA 92415-0160 1 Phone 800 442 2283 Fax 909 387 4323 Public Health wimSBG s c Environmental Health Services RETAIL FOOD PROTECTION - Oh FICIAL INSPECTION REPORT FAOUTY WME RICHARD ROLLINS PARK SNACK BAR DATE 6/17/2015 REINSPEMON DATE Not Specified PERIYT —RATiON 2/28/2016 UKAMON 22745 DE BERRY ST GRAND TERRACE CA 92313 INSPOCTOR Dawn LaFlower MNUNO ADDRESS OFACIUTY CUWNER CIACCDUNT 22745 DE BERRY ST GRAND TERRACE CA 92313 IDENTIFIER. None SERVICE we FIELD CONSULTATION RESULT ED 01 CORRECTIVE ACTION NOT REQUIR 1ACTION ai NO FURTHER ACTION REQUIRED TUIEW 5 45 PM THE OUT 6 44 PM I FACIUTYID FA0028687 RELATED ID PR003744f PE 1653 RETAIL FOOD PROTECTION - Snack Bar - Limited Prep 16K998 Consultation Inspection S• Allan AR¢FGVpTAN IYp —.4mg II GYIM]YAI ADD-s Packet Pg 96 385 N ARROWHEAD AVE, SAN BERNARDINO, CA 92415-0160 1 Phone 800 442 2283 Fax 909 387 4323 SAN BERNARDINO COUNTY Public Health Environmental Health Services wwtv,SBC 5 c RETAIL FOOD PROTECTION - OFFICIAL INSPECTION REPORT C7 Code requirement CONDITIONS FOR THIS FACILITY TO OBTAIN AND MAINTAIN A HEALTH PERMIT 1 Food Handler Certification (Applies to Limited Food and Food Preparation permits) Person in Charge — At least one person must be designated as the person in charge to oversee the facility s operation He/she must obtain a valid County of San Bernardino Food Handler Card or a valid Food Manager commencement of operation If facility operates more than 6 months Employees — All staff must obtain a valid County of San Bernardino Food Handler Card within 14 days of hire Volunteers — Volunteers are not required to obtain Food Handler Cards as long as a one person Is designated as the person in charge has a valid Food Handler Card or Food Manager Certificate 2 Food (Applies to all permit types) Store all food in a manner that will prevent contamination Maintain all potentially hazardous hot foods at 135F and above and all potentially hazardous cold foods at 41 F or below Time as a public health control can be used If this is used discard food within 4 hours after removal from temperature control and maintain logs and written procedures of this process See Cal Code Section 114000 for more information 3 Food (Applies to Limited Food and Food Preparation permits) If food is cooled ensure proper methods are used Ensure that potentially hazardous food is cooled rapidly from 135F to 70F within two (2) hours and then cooled rapidly from OF to 41 F or below within four (4) hours [a total of six (6) hours] Ensure to use an approved method when cooling food, see Cal Code Section 114002 for more information 4 Fachty/Equipment (Applies to all permit type) Upon disrepair all household equipment must be replaced by NSF approved commercial equipment Prior to obtaining this equipment ensure approval is obtained from San Bernardino County Plan Check For more details please call 1 800-442-2283 to speak to a Plan Check Inspector 5 Restrooms (Applies to all permit types) Ensure restrooms are maintained in good repair are supplied with soap and paper towels/hand dryers and are made accessible when snack bar is open 6 Booths No temporary food facility (TFF) booth vendors are allowed on -site unless the event has prior approval from city land Use as a Community Event NOTE Individual booth vendors must have valid health permit from Environmental Health Services prior to commencing operation 7 Facility/Equipment The California Mechanical Code and the California Health and Safety Code (HSC) require that cooking equipment such as deep fat fryers in food facilities shall have an approved mechanical exhaust ventilation at or above the equipment for the removal of toxic gases heat, odors steam and grease laden vapors and an approved fire suppression system The snack bar has no approved overhead mechanical exhaust ventilation hood or fire suppression system Ensure that no fryers as utilized in the snack bar [did not observe fryers on site during the consultation] Prior to any installation of equipment ensure the facility goes through a plan review with the appropriate agencies (i a Building and Safety Fire Department San Bernardino County Plan Check and Environmental Health) to ensure that the facility is able to meet all applicable requirements Environmental Health will be happy to assist you through this transition Should you have any questions please call 1 800- 442 2283 NOTE Use of a barbecue requires a Food Preparation Health permit. When using a barbecue ensure food is cooked directly over the gas flame hot coals etc The barbecue must be outdoors located in an area which protects the food and/or equipment from dust, dirt and overhead contamination and be separated from public access by using ropes or other approved methods to prevent contamination of the food and injury to the public If overhead protection is used other than the barbecue lid ensure it is approved by the Local Fire Department NOTE Examples of equipment that are not considered to be open-air barbecues include but are not limited to griddles ranges ovens and some underground vaults and pits NOTE Food must be prepared and served from inside the snack bar The only outdoor food preparation allowed is barbecuing of (neat Assembly of cooked hamburgers with the hamburger buns lettuce tomatoes etc must occur indoors 9 Renovation / New Equipment Installation (Applies to all permit types) Prior to any facility renovation / installation of new equipment ensure the facility goes through a plan review with the appropriate agencies (i a Budding and Safety Fire Department San Bernardino County Pian Check and Environmental Health) to ensure that the facility is able to meet all applicable requirements Environmental Health will be happy to assist you through this transition Should you have any questions please call 1-800-442-2283 Description A consultation inspection was conducted on this date x%mifNGM emgppvATnvevR —Ams; nawixoyni Packet Pg 98 • � � O�Y O q� P � O D r �p O A 0 (�q m D Z �[ + N > D qq P I 10 m M o m N z z N m A C © n m N T O A ,4. y f]r �✓ i. r N, ti Ljz k rfiF h �.,�; . �k : ,� �� :,. r � � rSc �`.,,•,,;.... � � ':+r� ?��. fit. ,. s v+. .r. ��t �. � . ♦ -fiat" � w� `� �- u, i kzw 701 rti' l ZI . � �t� °�• ,�� t J"e��* 'i? .S tsy��W'�" 3>"ck� i 4�4v., Fa �t i �r ✓ X 1..tr 3rf i=-., �'�:..". •'.. tn ITI 772, Approval of a Professional Services Agreement with MIG) d.�. �- -- r_-5y.•'rs t9f l'f � tom' " �'+ .• .r _'�ii'.�� > F+w..'S r^c.� "?+�fi itJi �� :r, • Local and regional design experience that demonstrates the importance of community input creative park design adaptive design and spatial analysis resource management, park and site planning that informs our construction costs and capital improvement planning • Practical knowledge regarding park, recreation funding and asset management facility maintenance and operations, and • Public strategy expertise to ensure the park improvements embody the parks natural assets community needs and can be implemented through a defined horizon For your convenience, MIG has prepared four seaprate scopes of services for each of the Grand Terrace projects For this project, Jim Pickel, Landscape Architect will act as MIG's Principal -in -Charge Darren Rector, Landscape Architect, will act as Project Manager and will lead the MIG Team through the meetings/presentations coordination with the Project Teams, City staff project design team and production staff He will also develop and refine the conceptual designs, create the final preliminary site master plans and supplemental design exhibits produce the opinions of probable construction costs and submittals to City of Grand Terrace The MIG Team will also include Emily Kiefer, Project Associate and C J Davis, Visualization Specialist and Planner We look forward to meeting with you to discuss these projects and how MIG can assist the City of Grand Terrace Should you have any questions please feel free to email me atjimp@migcom corn or call me at (714) 871-3638, extension 405 or call my cell phone, (714) 930-6959 Sincerely, l, Jim Pickel Principal N T Packet Pg 102 Attachment Attachment IV - MIG Proposal for Grand Terrace (1772 Approval of a Professional Services Agreement with MIG) � y� t w '. Y# J Attachment Attachment IV - MIG Proposal for Grand Terrace (1772 Approval of a Professional Services Agreement with MIG) AREAS OF EXPERTISE Landscape Architecture With a core competency in landscape architecture, MIG provides full services from concept design, feasibility studies and master plans to construction documentation and construction administration The firm has broad experience in the design of sustainable outdoor environments that integrate people with and without disabilities, contribute to community livability and enable residents to lead healthy, active lifestyles Our projects range from parks and plazas to trails and streetscapes We create innovative environments that • Foster a sense of place • Contribute to neighborhood and community identity • Promote public safety • Facilitate intergenerational recreation opportunities • Promote environmental stewardship and sustainability • Honor the community history and natural environment • Meet maintenance and program needs and • Support revenue generating goals Regenerative Landscape Design A healthy and sustainable landscape takes less to maintain and sustain MIG implements strategies that nurture the soil allowing the biology in the soil to function properly, which in turn sequesters carbon and reduces carbon emissions, minimizes landfill waste and water use, increases biodiversity and habitat as well as maximizes the overall health of the landscape We approach each project individually assessing site conditions and project goals as well as subsequently crafting solutions that maximize health and ecology while minimizing maintenance and other costs In addition we are on -call to advise and inform communities about regenerative landscapes and our techniques Our regenerative landscape program is based on cutting edge principles of landscape management which includes biological soil management smart irrigation systems, low water use plant materials and ecological principles of watershed and habitat management Our staff includes licensed landscape architects and horticulturalists committed to the highest levels of sustainable design 1 2 City of Grand Terrace I Landscape Architectural Design Services Other staff certifications include LEED Certified Professionals Certified ADA compliance experts and Certified Bay -Friendly Qualified Landscape Design Professionals Sustainability Techniques MIG integrates sustainability concepts with placemaking recognizing that the green infrastructure is an essential element of livable communities We examine each project from a contextual perspective that involves integrating existing site features and topography with a specific program of functions and uses Water Conservation MIG brings a broad range of skills and experience that are critical for developing practical solutions to complex issues Our unique approach provides innovative and sustainable results that assist in promoting water conservation, improving water use o efficiency and expanding low impact development a Our Certified Irrigation Designers, Water Auditors and a Greenstreet experts bring diverse and local experience to N assist the City of Grand Terrace in delivering designs that conserve water and protect water resources MIG provides expert knowledge of industry standards, government regulations, design principles water conservation practices stormwater management and emerging alternative technologies West San Gabriel River Parkway Nature Trail Phases 1 11 and III Lakewood California c am E t 2 Packet Pg 108 Innovative Digital Design Tools and Charrette MIG has visualization specialists that create 3D environments to be interactively explored objects to be moved, alternatives toggled and other aspects of the environment changed on the -fly The software used is primarily a presentation tool that offers users a self-contained means to explore 3D models at their own pace, study the visual impacts of development and how those potential changes fit from the specific location that are relevant to them The "Digital Design Charrette" builds on the traditional charrette process featuring instant 3D design, which is projected on a large screen and using our own facilitation approach everyone uses a laser pointer instead of a penal As people begin to verbalize their ideas —roof forms, building design and streetscapes—begin to take shape before their eyes as fast as they can talk Digital charrette designs can be taken farther understood better and are more accurate —all quicker than a traditional charrette Public Involvement and Community Outreach MIG has extensive experience designing multilingual public outreach and involvement programs that educate the community, encourage participation engage stakeholders in evaluating alternatives and provide agency staff with meaningful community input MIG provides a multilevel well -documented involvement process aimed at increasing public confidence in decision making MIG uses proven facilitation techniques and succinct easily understood information to ensure that the community and stakeholders understand pertinent issues and that agencies receive meaningful community input Our outreach approach enables the community to contribute ideas, solutions and strategies for addressing issues, which results in supported and successful projects 14 City of Grand Terrace I Landscape Architectural Design Services Key Intersection for the National and Euclid Corridor Plan San Diego California Pafm Avenue Comdor Visual Simulation Imperial Beach California Community Outreach Workshop Packet Pg 110 sp 0 r— r w„yam_ .,,- }, t,.i s �+,.,. r **> K �s�y' �'f '� 1s F s''r 7:'•ti]'. 'K `+wx t', rr •�Y _ tS' r's1Y rim E' 1 i Q `may � t s ti r 1 C r ' �y 2 iR• �.- .s• �- n r*' 'y'r�ns"i1R:. - .t .,r ..+�i._;y i - " `• - .� `� ! .fi"r r1 ti M !, •1 '.T 1 y, �„o;. ".•.♦. 'S �yS Ra,. ♦ �. * �, 'l � i 1 `tx«s•"- } P• .. y. 7 1 � _ L.S �,y _ � +s,t'► '1+ +' �•,� � (i t -+ * .'iti .` '" 7r '`•' 4 •1 "'A' '7 "Yi'. t '7:v s +i a' sha :5 f s r +f r,'' N 04 CD lip 4,4 sAle". � 1 �,� t' ql�Y^ \r1 •�"''iih� t #t N � � �. y +�; 0 1 _ � v. ' r ,, "3:.�+=T� • :m %�r. r 1 ! R• ��9 et-+•t 4'.tr r � �` f ♦� �� -"a'", 4,+;+y ♦ �, ,.. _ ,r ,c _ (�u*�. ��) ,_?' R rl ( r �i , 1fy'� tf O rIr,+ dw!' •♦•� w. ..:_ r !Esc '...� .$r ��,.� ' `k.,,� �� r „^r 1 r^T r� t�' 0 5'�lI�w f tk 5 �yy1' C y.ry S 1 r� Cxr �' Is Q �� ..�� .."' �. ^ i �� _._. �� . -t Y,-Y ��L�_�.��.�'� ,•-�-�ri- �� ' �' = ; 4t r +fir 7 � .,:s�,fi � 2+ • d�r�l��i'j' ;�bR��1'`rj�•`�t"� 'Ss, i 'r `� ..,• - •+` G°vwL10,..a`i",.k1'r.�„_ :�.1,• ..., e. �" s., •'t 'f`t`e `iti ..'M1"�` �, --'� �r y. � ,f+.4e ~ r" ♦ ��, gay` � � • +�+w , f � "' � r y'>a, x�''�i�%„r •' tI.�r � LU -NIP I ,s�'b ,� ,,, � h • 13 Milt• _ „� Y 1+ 1 .t ♦ i �..9� �, q, � , - �' • i _ sty r, +�, '�. - ."�,. � �.w,. � 1 r. • � Y a''Cy+'Lf' F� �� C r �l� rt. �, 4.Y�� _, p ", f�- �1 �W � 'Y+'hh!*.d. �� +. `�' "- ! {R,•f _� �j. �. �L hC'F,"XA � 9Jw� ~ � } + � �-.wsy�i � ram, r '` —� r ly-- tY ''. , � � � � F rod •` it.7"�"'�" ��r� AV te ja elk 4,11 {0� 0t,4 i '`Ar Y L",t17,nvtht.%.. '1F.. + '� '',r .. ♦ + � �f!• ►ii. 7 S'!',K' +' '�' •� Ott 'Y ,1, r'+e� rj- ,!' e,..+ � �'+Chv' i + ��' 1 � *r z. `` ''✓3� � ,1si °. �• � �1�� 'a � i �j; t,:' �,5� - it J' r fii� `' ��it,,l' • � .��- ), ;d� 1 � s ..t.t r 1�•;j�F� fr , i �, �• t ��'s-'�- ,yy �1 �5d l ; Darren Rector LANDSCAPE ARCHITECT / PROJECT MANAGER AREAS OF EXPERTISE Landscape Architecture / Park Design Streetscapes / Project Management QUALIFICATIONS A Project Manager in MIG's Fullerton office, Darren Rector has 17 years of experience in the landscape industry as a designer, project manager and AutoCAD manager Mr Rector joined MIG in 2007 after serving as a Senior Project Manager and CAD Leader at FORMA in Costa Mesa A licensed Landscape Architect, he is also affiliated with several professional organizations, including the American Society of Landscape Architects and the California Park and Recreation Society Mr Rector has a wide range of interests, including park renovation and rehabilitation historical preservation, urban design and the Sustainable Sites Initiative He has managed to completion a wide variety of projects ranging from streetscapes to community and neighborhood parks to international destination resort enhancement and municipal facility restoration His work responsibilities include park master planning and conceptual design, public workshop facilitation and oversight of construction document production REGISTRATIONS • Registered Landscape Architect California 44861 Nevada #627 22 City of Grand Terrace I Landscape Architectural Design Services EDUCATION • Bachelor of Science, Landscape Architecture, California State Polytechnic University Pomona • Santiago Hills Assessment District Landscape Design City of Orange, California • Our Community School Modernization, Northridge California • First Street Transit Mall Long Beach California • Gateway Park, El Monte, California • Rio Hondo Trail and Emerald Necklace Valley Boulevard Gateway El Monte, California • Lower Mission Creek Santa Barbara California • Lemon Park Master Plan, Fullerton California • Pine Avenue Streetscape Improvements, Long Beach, California • Ponderosa Elementary School and Park Anaheim California • Anaheim Central Library Anaheim California • Canyon Oaks Park Westlake Village California • Lakeview Park Santa Fe Springs, California • El Monte Transit Village, El Monte California • Pioneer Park El Monte California • Hahamongna Watershed Park Annex Master Plan Assessment, Pasadena California Packet Pg 114 Jose Leal, CID, CLIA IRRIGATION AND WATER AREAS OF EXPERTISE Community Engagement and Outreach Land Use Planning / Landscape Architecture Irrigation Systems Jose Leal joined MIG as an associate in 1998 and has over 15 years of experience in design project management, technical specification preparation and landscape construction document production At MIG Mr Leal s has been involved in the design, specification and construction document production of various projects ranging from waste water treatment plants to landscape plan check review services to community parks and irrigation systems A key element of Mr Leal's landscape plan preparation is the careful consideration of locally available native plants, wildlife uses of the landscape and arrangement of plant materials through layering He also selects feasible irrigation design materials that meet the conditions of both temporary installation situations and low-level, long-term maintenance applications As a member of the Irrigation Association and as a Certified Landscape Irrigation Auditor Mr Leal brings a vast knowledge of water efficient design His intent is to minimize installation and maintenance difficulties and incorporate efficient water distribution technologies He works closely with the client and the maintenance staff to meet the needs of the client as well as provide a seamless transition Through these goals he strives to conserve and protect water resources for sustainable water use REGISTRATIONS • Landscape Architect California #5429 2008 • Environmental Protection Agency WaterSense Partner #005124EPA • Certified Irrigation Designer (CID), 2009 • Certified Landscape Irrigation Auditor (CLIA) 2009 24 City of Grand Terrace I Landscape Architectural Design Services EDUCATION • Bachelor of Science Landscape Architecture University of California Davis RELEVANT EXPERIENCE • Indio Parks-6 Park Renovations, Indio California • Pine Avenue Streetscape, Long Beach California • Long Beach Transit Mall Long Beach California • Glendale Child Care Center Glendale California • Turtle Rock Park Irvine California • Bridle Path Park Healdsburg California • Sacramento Northern Bikeway Extension Master Plan Sacramento County California • City of Vacaville Easterly Waste Water Treatment Plant, Vacaville California • City of Davis Water Tank, Davis, California • City of Roseville Water Tank Phase I Roseville, California • City of Lincoln Landscape Plan Check Review, Lincoln California • Arroyo Community Park Davis California • Mace Ranch Community Park, Davis California • Hall Memorial Park Phases 1 and 2 Dixon California • Explont Science Center Davis California • Jacksonville Zoo Play Park Jacksonville Florida • Creekside Park Greenbrae California • Yocha Dehe Wuntun Nation Facilities Department Offices Brooks California • Boeddeker Park San Francisco California • California State University San Marcos Well Irrigation Main Line Extension Project San Marcos California • Landscape Plan Check Services San Juan Capistrano California • East/ Main Street/ Idaho Maryland Road Roundabout Grass Valley California Packet Pg 116 Dax Consulting, Inc Dax Hoff, PE, LEED AP, QSD CIVIL ENGINEER QUALIFICATIONS Dax Hoff has participated in a wide range of projects, from parks and recreation land development, residential, commercial industrial and aviation assignments, from single-family homes to 2,300-home developments, FBOs and private hangars His extensive engineering experience includes management of both large and mid -size projects He has a strong background in sewer water, storm drain and grading plans for construction and has prepared due diligence reports and preliminary exhibits for municipal clients In addition he has provided civil, utilities, grading, entitlement agency coordination, project approval, construction administration, client and team consultant coordination and budget and scheduling services for his many projects In previous experience Hoff served as Supervisor and Superintendent for American Water Company which is the largest water company in the U S In addition he gained experience with large contractors as a Field Engineer, overseeing steel construction, structural concrete and tenant improvements for a $240 million project I�.%1��'�jN7►I_\III_\yyl,I_�iN7�F9 • Leadership in Energy and Environmental Design, U S Green Building Council LICENSES/REGISTRATIONS • California Professional Engineering License (Civil) 1999 CA 59497 • Nevada Professional Engineering License —2011 —21508 • Qualified SWPPP Developer-2012-#22195 EDUCATION • Bachelor of Science Civil Engineering Purdue University RELEVANT EXPERIENCE • Dos Vientos, Thousand Oaks California • Riverpark, Oxnard California • Yucaipa Sports Park Yucaipa California • San Pedro and Pacific Overlook Parks San Pedro California 26 City of Grand Terrace I Landscape Architectural Design Services Converse Consul* -,,its Siva Sivathasan, PhD, PE, GE, DGE, QSD, FASCE GEOTECHNICAL ENGINEER Siva Sivathasan PhD PE, GE, is a registered Civil and Geotechnical Engineer in California and has 20 years of geotechnical, earthquake engineering and construction experience Dr Sivathasan has the expertise to provide analysis and detailed design recommendations for complex geotechnical problems pertaining to faulting, soil conditions and conventional and alternative foundations systems He has extensive experience in construction phase delivery of testing and inspection services for local colleges and other public agency clients EDUCATION • Doctor of Philosophy, Civil Engineering University of California, Davis • Master of Science Civil Engineering University of California Davis • Bachelor of Science Civil Engineering University of Peradeniya Sri Lanka RELEVANT EXPERIENCE • Kessler Park Bloomington California • Veterans Park Pomona California • City Park Improvements including Basket Ball Court Corona California • City Park Waterline Improvement Corona, California • East Wilmington Greenbelt Community Center Sites 1 and 2 Los Angeles California • Improvement to Robinson Park Pasadena California • Whittier Narrows Recreation Area Improvement Whittier California PROFESSIONAL REGISTRATIONS • California Registered Geotechnical Engineer 42708 • California Registered Civil Engineer #63185 • Diplomate in Geotechnical Engineering #1169 CERTIFICATIONS • CFR 1910 120 OSHA 8-Hour Refresher Training • CFR 1910 120 OSHA 40-Hour HAZWOPPER • Nuclear Soil Density Gauge Certification Packet Pg 118 lu r I - mil Mi. I" Z it l-,il L Anaheim Coves ANAHEIM CALIFORNIA x Anaheim Coves, formerly Burris Basin was a commercial source for sand and gravel before the Orange County Water District (OCWD) bought and transformed the quarry pit into a groundwater recharge basin Located adjacent to the Santa Ana River between Lincoln Avenue and Ball Road it has been a very successful recharging facility and an important part of OCWD's water management system for decades Through the years it has also become a habitat for migrating waterfowl that seek refuge and feed on the fish that live in the basin The City of Anaheim, with input from the neighboring community and support from State funding, saw this as an opportunity to provide a natural passive recreation experience as a developed interpretive trail along the banks of the reservoir basin MIG developed a master plan and construction documents to create a universally accessible trail with viewing decks interpretive signage and native plantings From a safe distance, visitors are able to enjoy the wildlife and 14 acres of open space around the basin The trail provides access to the west edge of the basin and connects into the regional bike and hiking trail that runs along the Santa Ana River to the ocean at Huntington Beach This project is a recent recipient of a Quality of Life Award from the Southern California Chapter of the American Society of Landscape Architects The City recently awarded MIG the contract to provide services from design through construction for Anaheim Coves Phase II, the northern extension of this project REFERENCE Pamela Galera LEED AP ASLA Principal Project Planner City of Anaheim (714) 765 4463 1 pgalera@Anaheim net 3 2 City of Grand Terrace I Landscape Architectural Design Services Packet Pg 122 Tulare Skate Park TULARE CALIFORNIA The City of Tulare selected MIG as the prime design consultant to work with City staff, local skaters and the community to renovate and design a skate park in Topham Park Through project management and community input meetings, the MIG Team worked closely with those who would be operating maintaining, programming, funding and using the facility The planning stages included the development of a design program that met the needs of the local skaters and user groups, established spectator viewing and provided space for picnicking and passive activities The site also contains a new rest room and concession facility which was funded by the Tulare Rotary Club The overall facility has proven to be very successful and recently received the 2008 CPRS Award for Extreme Parks The project program includes A 24,000 square feet in -ground concrete skate park featuring bowls transition street and vertical 34 City of Grand Terrace I Landscape Architectural Design Services N ti • Turf islands within the skate park area that preserve the existing California Fan Palms and provide social areas for the skaters • Skating opportunities for all styles and skill levels and fabric covered viewing areas within the skate park area • The skate park portion of the park site is fenced with controlled access allowing easy supervision of the facility by City staff and • An attractive and innovative layout using existing palm trees to create cooling turf islands within the skate park area REFERENCE Milt Strowe Director of Parks Recreation and Library (Retired) City of Tulare (559) 920 09311 milt stowe@gmail com Packet Pg 124 5 dt Dr Joe Cortese Dog Park SAN JUAN CAPISTRANO CALIFORNIA \ h MIG recently assisted the City of San Juan Capistrano with revisions to the master plan and completion of design development drawings for the highly awaited Dr Joe Cortese Dog Park at the Northwest Open space The park, named in memory of a local veterinarian, Dr Joe Cortese encompasses approximately 15 acres and will feature play areas for large/midsize and small dogs The dog park was designed to minimize the impacts on the existing site while providing durability Park materials were selected to compliment the "Rustic" character of the City of San Juan Capistrano and further contribute to the low impacts of the project Material selection also considered long-term maintenance requirements and cost impacts over the life of the project The final design incorporates universal design principles creating a park that is in conformance with California State Access Title 24 Building Code Federal ADA Accessibility Guidelines (ADAAG) and Accessibility Guidelines for Outdoor Developed Areas and fully accessible to people of all abilities 36 City of Grand Terrace I Landscape Architectural Design Services Site Furnishings provided include ADA compliant pet drinking fountains, ADA compliant pet waste stations benches with backs and armrests with companion seating, custom wooden shade structures, ADA accessible portable restroom, ADA compliant picnic tables and waste and recycling receptacles REFERENCE Dave Contreras Senior Planner City of San Juan Capistrano (949) 443-6320 1 dconteras@sanluancapistrano org Packet Pg 126 it 3'R Inow 4+ =1y S A MW -»5 yl�1�,,�� 4xF OPTIONAL SERVICE COMMUNITY MEETING (ONE MEETING) As an optional service, the MIG team would organize and facilitate one (1) community workshop to gather community input and encourage public discussion on recreation issues and community needs The City will determine the appropriate location and time for the workshop that will facilitate the attendance of the greatest number of community residents MIG will develop promotional materials, interactive events and other public materials for the City to distribute The MIG team will provide draft agendas to City staff for review and approval prior to the community workshop Findings of the Community Meeting would be submitted to the City staff l I EXCLUSIONS The following services are not included in the Scope of Services or Professional Fees identified in this scope of services/proposal These services can be provided as additional services/fees upon request and authorization by the City of Grand Terrace • Site Plan Designs • Aerial Photography/Topographic Survey Map for Each Existing Park • Analysis of Future Demographics • Future Parks and Facilities Analysis • Analysis and Assessment of Recreation Programs • CIP — Costs for Park Improvements • ADA Evaluation • Action Plan, Recommendations and Analysis • Operations Cost Model & Project Prioritization • Funding Analysis Recommendations and Funding Plan N ti PHASE II— CONCEPTUAL DESIGN Task 6 — Design Programming with Project Team — One Meeting MIG will schedule and conduct a design programming meeting with the Community Dog Park Project Team and the City Manager to review the project goals and objectives design programming and needs for the development of the conceptual site master plan for the Community Dog Park The meeting will include the following items • Discussion concerning perceived community and user group needs • Site amenities • Past community outreach findings and priorities • Regenerative landscape procedures • Connectivity and linkages to trail systems • Acknowledgment of off -site and adjacent facilities • Parking • Water conservation • Funding opportunities and asset management • Maintenance and operations • Project phasing The meeting discussion will also include project site development constraints relating to environmental issues adjacent land uses and area context MIG will develop agendas and handouts for the meeting and provide them to the City for duplication MIG will prepare a summary memorandum of the meeting Task 7 — Conceptual Site Master Plan Based on the design programming meetings with the Project Team and the City staff, site reconnaissance, site opportunities and constraints, data collection and the topographic survey maps/base information provided by the City of Grand Terrace the MIG Team will prepare one conceptual site master plan for the Community Dog Park The site design concepts will include the site improvements educational opportunities, flexible program space multiuse areas and project amenities identified in the design programming meetings The conceptual site master plan will consider the park improvements identified during the design and planning process The conceptual site master plan will be rendered for presentation to City staff and the Project Team Task 8 — Preliminary Opinion of Probable Construction Costs The MIG Team will prepare one preliminary opinion of probable construction costs for the project improvements identified in the conceptual site master plan Task 9 — City Staff /Project Team Presentation (One Presentation) The MIG Team will meet with City staff and the Project Team to present the conceptual site master plan for City staff and Project Team input and direction The MIG Team will gather input and direction from City staff and the Project Team for preparation of a final preliminary site master plan for the Community Dog Park The meeting/ presentation will also include presentation and discussion concerning the preliminary opinions of probable construction costs Task 10 — Community Meeting (One Meeting) The MIG Team will present the conceptual site master plan with supplemental design exhibits to the community during a community meeting The team will begin the meeting by presenting the design program input The MIG Team will present the conceptual site master plan with supplemental design exhibits including sections, enlargements and photographs of like facilities and amenities for input and comments The meeting presentation will be structured to allow the opportunity for the residents and stakeholders to provide input and feedback to the MIG Team the City staff and the Project Team for the preliminary site master plan For the community meeting MIG will provide an agenda and public comment sheets on which participants can record their thoughts and comments MIG will facilitate and provide a written summary of the workshop The City would provide the meeting location and bilingual services if needed Task 11 — Preliminary Site Master Plan Based on comments and input from the community meeting, City staff and Project Team input during the presentation of the conceptual site master plan, data collection and research opportunities and constraints community and stakeholder concerns and the initial design programming meeting, the MIG Team will prepare a preliminary site master plan 44 City of Grand Terrace I Landscape Architectural Design Services Packet Pg 132 The construction documents will include the following plans • Existing Conditions Plan • Route of Travel Plan • Precise Grading and Drainage Plan • Water Quality Management Plan • Erosion Control Plan • Site Amenity Plans • Construction Layout/Horizontal Control Plans • Construction Details/Enlargements • Utility Plans Water Storm Drain • Off Site Utility Plans if applicable • Structural Plans/Details/Calculations • Landscape Planting Plans and Details • Irrigation Plans/Details/Water Pressure Calculations • Technical Specifications This scope of services does not include construction documents for parking areas, security or parking area lighting, electrical services for the proposed Community Dog Park Task 18 — Construction Document Submittals Construction documents will be submitted to the City of Grand Terrace to determine compliance with all applicable codes and ordinances as well as to receive comments and approval MIG will submit 75%, 90% and 100% complete construction drawings to the City for review and based on the 100% construction document submittal, obtain final City, utility and service providers approval Task 19 — Plan Check Review Comments The MIG Team will respond to City utility and service providers and other governing agencies comments resulting from each construction document submittal The City will consolidate all agency comments for each plan check submittal The MIG Team will meet with City staff to review 75% plan check comments The 90% and 100% construction document plan check comments will be sent to MIG for response Task 20 — Points of Connection The MIG Team will coordinate points of connection and services requests with the utility providers Task 21 — Opinion of Probable Costs The MIG Team will prepare detailed opinion of probable costs for 75% 90% and 100% construction document submittals Task 22 — Approval and Permitting The MIG Team will assist the City of Grand Terrace in obtainingithe required approval and permits from governing agencies Task 23 — Preparing Documents for Public Bid MIG will assist the City of Grand Terrace in preparing the construction documents for public bidding Meetings As part of Phase lll, the MIG Team will conduct two meetings with to City staff MIG will prepare agenda and record meeting minutes for the City staff meeting Deliverables • M1G will provide four sets of construction drawings for 75% City submittal • MIG will provide four sets of construction documents for 90% City submittal • MIG will provide four sets of construction documents for 100% City submittal • MIG will provide four sets of final 100% construction documents for City submittal • MIG will provide one set of final 100% construction documents to City for bidding • One original set of construction documents (drawings and specifications) • One electronic file of final construction documents (drawings and specifications) 46 City of Grand Terrace I Landscape Architectural Design Services Packet Pg 134 11 .0 a Cn CL CD Attachment Attachment IV - MIG Proposal for Grand Terrace (1772 Approval of a Professional Services Agreement with MIG) i PHASE 11— CONCEPTUAL DESIGN Task 6 — Design Programming with Project Team (One Meeting MIG will schedule and conduct a design programming meeting with the Skate Park Project Team and the City Manager to review the project goals and objectives, design programming and needs for the development of conceptual site master plan for a 6,000-square foot Skate Park The meeting will include the following items • Discussion concerning perceived community and user group needs • Site amenities • Past community outreach findings and priorities • Connectivity and linkages to trail systems • Acknowledgment of off -site and adjacent facilities • Parking • Water conservation • Funding opportunities and asset management • Maintenance and operations • Project phasing The meeting discussion will also include project site development constraints relating environmental issues adjacent land uses and area context MIG will develop agendas and handouts for the meeting and provide them to the City for duplication MIG will prepare a summary memorandum of the meeting Task 7 — Conceptual Site Master Plan Based on the design programming meetings with the ProjectTeam and the Citystaff site reconnaissance, site opportunities and constraints, data collection and the topographic survey maps/base information provided by the City of Grand Terrace the MIG Team will prepare one conceptual site master plan for the Skate Park The site design concepts will include the site improvements flexible program space and project amenities identified in the design programming meeting The conceptual site master plan will consider improvements identified during the design and planning process The conceptual site master plan will be rendered for presentation to City staff and the Project Team 410 City of Grand Terrace I Landscape Architectural Design Services Task 8 — Preliminary Opinion of Probable Construction Costs The MIG Team will prepare one preliminary opinion of probable construction costs for the project improvements identified in the conceptual site master plan Task 9 — City Staff /Project Team Presentation (One Presentation) The MIG Team will meet with City staff and the Project Team to present the conceptual site master plan for City staff and Project Team input and direction The MIG Team will gather input and direction from City staff and the Project Team for preparation of one final preliminary site master plan for the Skate Park The meeting/presentation will also include presentation and discussion concerning the preliminary opinions of probable construction costs Task 10 — Community Meeting (One Meeting) The MIG Team will present the conceptual site master plan with supplemental design exhibits to the community during a community meeting The team will begin the meeting by presenting the design program meeting input, the conceptual site master and supplemental design exhibits The MIG Team will present the conceptual site master plan with supplemental design exhibits including sections, enlargements and photographs of like facilities and amenities to gather input and comments from the community The meeting presentation will be structured to allow the opportunity for the residents and stakeholders to provide input and feedback to the MIG Team, City staff and the Project Team for the preliminary site master plan For the community meeting, MIG will provide an agenda and public comment sheets on which participants can record theirthoughts and comments MIG will facilitate and provide a written summary of the community meeting The City would provide the meeting location and bilingual services if needed Task 11 -Preliminary Site Master Plan Based on comments and input from the community meeting, City staff and Project Team input during the presentation of the conceptual site master plan, data collection and research, opportunities and constraints, community and stakeholder concerns and the initial design programming meeting the MIG Team will prepare a preliminary site master plan ZO £ Packet Pg 138 }^�f�'.s �i•L i� y�y r ti u phi jPF-- i a Attachment Attachment IV - MIG Proposal for Grand Terrace (1772 Approval of a Professional Services Agreement with MIG) 31 5 d' PHASE II— CONCEPTUAL DESIGN Task 6 — Design Programming with Project Team — One Meeting MIG will schedule and conduct a design programming meeting with the Nature Trail Project Team and the City Manager to review the project goals and objectives, design programming and needs for the development of conceptual site master plan for the Nature Trail The meeting will include the following items • Discussion concerning perceived community and user group needs • Site amenities • Past community outreach findings and priorities • Connectivity and linkages to trail systems • Acknowledgment of off -site and adjacent facilities • Parking • Water conservation • Funding opportunities and asset management • Maintenance and operations • Project phasing The meeting discussion will also include project site development constraints relating environmental issues, adjacent land uses and area context MIG will develop agendas and handouts for the meeting and provide them to the City for duplication MIG will prepare a summary memorandum of the meeting Task 7 — Conceptual Site Master Plan Based on the design programming meetings with the Project Team and the City staff, site reconnaissance site opportunities and constraints, data collection and the topographic survey maps/base information provided by the City of Grand Terrace, the MIG Team will prepare one conceptual site master plan for the Nature Trail The site design concepts will include the site improvements, educational opportunities and project amenities identified in the design programming meetings The conceptual site master plan will consider the park improvements identified during the design and planning process The conceptual site master plan will be rendered for presentation to City staff and the Project Team 416 City of Grand Terrace I Landscape Architectural Design Services Task 8 — Preliminary Opinion of Probable Construction Costs The MIG Team will prepare one preliminary opinion of probable construction costs for the project improvements identified in the conceptual site master plan Task 9 — City Staff /Project Team Presentation (One Presentation) The MIG Team will meet with City staff and the Project Team, to present the conceptual site master plan for City staff and Project Team input and direction The MIG Team will gather input and direction from City staff and the Project Team for preparation of one final preliminary site master plan for the Nature Trail The meeting/presentation will also include presentation and discussion concerning the preliminary opinions of probable construction costs Task 10 — Community Meeting (One Meeting) The MIG Team will present the Blue Mountain Nature Trail conceptual site master plan with supplemental design exhibits to the community during a community meeting The team will begin -the meeting by presenting the design program meeting input the conceptual site master and supplemental design exhibits The MIG Team will present the conceptual site master plan with supplemental design exhibits including perspective sketches, sections, enlargements and photographs of like facilities and amenities to gather input and comments from the community The meeting presentation will be structured to allow the opportunity for the residents and stakeholders to provide input and feedback to the MIG Team the City staff and the Project Team for the preliminary site master plan For the community meeting, MIG will provide an agenda and public comment sheets on which participants can record their thoughts and comments MIG will facilitate and provide a written summary of the workshop The City would provide the meeting location and bilingual services if needed Task 11 -Preliminary Site Master Plan Based on comments and input from the community d meeting, City staff and Project Team input during the s presentation of the conceptual site master plan data 0 collection and research, opportunities and constraints a community and stakeholder concerns and the initial design programming meeting, the MIG Team will prepare a preliminary site master plan Packet Pg 444 EXCLUSIONS The following services are not included in the Scope of Services or Professional Fees identified in this scope of services/proposal These services can be provided as additional services/fees upon request and authorization by the City of Grand Terrace • Aerial Photography/Topographic Survey Map • Field Surveying • Construction Documents (drawings and specifications) o Geotechrncal Services • Structural Design Services • Electrical Engineering Services • Utilities and Services • On -Site or Off -Site Parking Areas • Off Site Improvements • Specification Boilerplate and General Conditions • Construction Observation and Administration • As -Built Record Drawings • Environmental Assessment/Irntial Study/EIR/ND/MND/ Mitigation Plans • 3D Modeling • Animation Fly -Through • Reproduction and Delivery beyond the deliverables indicated within this Scope of Services 418 City of Grand Terrace I Landscape Architectural Design Services Packet Pg 146 ATTACHMENT V RESOLUTION 2015-25 A RESOLUTION OF THE CITY COUNCIL ACCEPTING 0 35 ACRES OF LAND LOCATED AT 22720 VISTA GRANDE WAY FROM THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE PURSUANT TO THE ADOPTED LONG RANGE PROPERTY MANAGEMENT PLAN WHEREAS, on June 9, 2009, the former redevelopment agency appropriated $85,000 to both purchase the property located at 22720 Vista Grande Way ("Property") and clear the land of an unfinished residence The purchase was recommended to both eliminate a public nuisance in the neighborhood and to provide for open space or a public facility, and use of the land as a dog agility park was briefly discussed, WHEREAS, on June 25, 2009, and the Property was acquired by the former redevelopment agency, WHEREAS, on January 13, 2012, the property was quitclaimed from the former redevelopment agency to the Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace, WHEREAS, pursuant to Health and Safety Code Section 341915 the Successor Agency ("SA") prepared and submitted a Long -Range Property Management Plan (PMP) that addresses the disposition and use of the real properties of the former redevelopment agency, WHEREAS, the PMP identified disposition of the subject Property to be transferred to the City of Grand Terrace for governmental purposes, WHEREAS, on April 24, 2015, the Califonua Department of Finance approved the Grand Terrace Successor Agency Long Range Property Management Plan, which identified disposition of the subject Property to be transferred to the City of Grand Terrace for governmental purposes, WHEREAS, the Property, with Assessor's Parcel Number 0276-462-10, is an asset of the Successor Agency (Attached is Exhibit "1" further describing the Property); WHEREAS, on July 14, 2015, the Successor Agency adopted a Resolution approving the transfer of 0 35-acres of land containing the subject Property from the Successor Agency to the City of Grand Terrace Redevelopment Agency to the City of Grand Terrace, and WHEREAS, the City desires to receive the Property from the Successor Agency so that it may continue to use the Property for its valid governmental purpose RESOLUTION NO 2015-25 PAGE 1 OF 8 r d E R JULY 14, 2015 Packet Pg 150 I, PAT JACQUEZ-NARES, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 141h day of July, 2015 by the following vote AYES NOES ABSENT ABSTAIN RESOLUTION NO 2015-25 PAGE 3 OF 8 N ti h JULY 14, 2015 Packet Pg 15 ] Exhibit A Legal Description PARCEL NO 1 THAT PORTION OF LOT 2, ACCORDING TO MAP OF VISTA GRANDE TRACT, IN THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER PLAT RECORDED IN BOOK 17 OF MAPS, PAGE(S) 10, RECORDS OF SAID COUNTY TOGETHER WITH THAT PORTION OF THE SOUTH 1/2 OF VISTA GRANDE WAY VACATED BY RESOLUTION OF BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, RECORDED JULY 31, 1964 IN BOOK 6202, PAGE 577, OFFICIAL RECORDS OF SAID COUNTY, DESCRIBED AS A WHOLE AS FOLLOWS BEGINNING AT THE NORTHWEST CORNER OF SAID LOT 2, BEING AN ANGLE POINT IN THE CENTER LINE OF SAID VACATED (VISTA GRANDE WAY) SHOWN ON SAID MAP THENCE SOUTH 0 DEG 14' 00" EAST, 68 57 FEET ON SAID CENTER LINE TO THE WESTERLY PROLONGATION OF THE NORTH LINE OF LAND DESCRIBED IN THE DEED TO SOUTHERN CALIFORNIA EDISON COMPANY, RECORDED JULY 27, 1962 IN AND NORTH LINE TO THE INTERSECTION OF A LINE PARALLEL WITH AND WESTERLY 160 00 FEET FROM THE WEST LINE OF THE EASEMENT DESCRIBED'IN THE DEED TO THE COUNTY OF SAN BERNARDINO RECORDED OCTOBER 16, 1963, IN BOOK 6010, PAGE 285, OFFICIAL RECORDS, SAID INTERSECTION BEING THE TRUE POINT OF BEGINNING, THENCE NORTH 0 DEG 15' 23" WEST OF SAID PARALLEL LINE TO THE CENTER LINE OF SAID VISTA GRANDE WAY, THENCE NORTH 78 DEG, 33' 15" EAST ON SAID CENTER LINE TO ITS c INTERSECTION WITH THE EAST LINE OF THE LAND VACATED BY THE ABOVE L MENTIONED RESOLUTION, THENCE SOUTHERLY ALONG SAID EAST LINE AND m ALONG THE WEST LINE OF SAID EASEMENT TO THE COUNTY OF SAN y BERNARDINO, TO SAID NORTH LINE OF SOUTHERN CALIFORNIA EDISON N COMPANY LAND, THENCE SOUTH 83 DEG 57' 40' WEST 160 82 FEET TO THE TRUE N POINT OF BEGINNING N EXCEPT THE WEST 60 00 FEET THEREOF TOGETHER WITH THAT PORTION OF THE SOUTHEASTERLY 1/2 OF VISTA GRANDE WAY, VACATED, ADJOINING SAID LAND ON THE NORTH AND WEST WHICH WOULD NORMALLY PASS BY OPERATION OF LAW WITH A LEGAL CONVEYANCE OF SAID LAND PARCEL NO 2 THE WEST 80 00 FEET OF THAT PORTION OF LOT 2, ACCORDING TO MAP OF VISTA GRANDE TRACT, IN THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA a AS PER PLAT RECORDED IN BOOK 17, OF MAPS, PAGE(S) 10, RECORDS OF SAID COUNTY, TOGETHER WITH THAT PORTION IN THE SOUTH 1/2 OF VISTA GRANDE WAY VACATED BY RESOLUTION OF BOARD OF SUPERVISORS OF SAN a RESOLUTION NO 2015-25 PAGE 6 OF 8 JULY 14 2015 Packet Pg 154 CERTIFICATE OF ACCEPTANCE Reference 0276-462-10-0000 This is to certify that the interest in real property conveyed by the Grant Deed, from the City of Grand Terrace, a municipal corporation, acting as the Successor Agency to the Grand Terrace Community Redevelopment Agency as defined by California Health and Safety Code Section 341710) to the City of Grand Terrace, a municipal corporation, is hereby accepted by the order of the Grand Terrace City Council on the 141h day of July, 2015, and the grantee consents to the recordation thereof by its duly authorized officer Dated D%/-) g 15 RESOLUTION NO 2015-25 PAGE 8 OF 8 Pat Jac — City C. erk N ti JULY 14, 2015 Packet Pg 156 Types of Skateparks Page 1 of 4 5f ATTACHMENT VI About)) Support SPS SPS Board of Directors 2015 How to Teach Sl itcbo-irding Your best source for skate ark information Search ISearch 1 P11n» 2 fund 3 Budd» 4 Manage Skateparks)) I estimonials Forum SPS Store Vendors RSS Feed Facebool. Types of Skateparks By Pelei 1Vhil(ev —November 15 2010 A group of types is known as a typologv This skatepark typology outlines different types of skateparks in the same language that park planners use to define ordinary city parks Each type of skatepark can work alone or across a region to establish a skatepark system Advocates will find it useful to describe skateparks according to their type more useful than simply calling any skate space a skatepark Being more specific with the TYPE of skatepark you intend to have built will mitigate confusion and position you as the local skatepark expert There are two typologies for skateparks One typology organizes skateparks by size The other organises them by style of terrain The two can be paired up to create a very specific notion of what you intend to communicate Skateparks by Size Skate Dot The Skate Dot is the smallest skateable space possible Dots are always a single structure and capitalize on existing infrastructure —usually a sidewalk or paved open spate A trash receptacle should be available nearby Skate Dots can support 3 to 5 concurrent users one at a time Skate Spot Skate Spots are slightly larger than Dots —generally between 2 500 to 5 000 square feet and feature a small number of structures arranged so that the skater may move from one structure to the next in a single run In addition to a trash receptacle Skate Spots benefit from a nearby water fountain and bench seating Skate Spots can support 5 to 8 users one at a time Neighborhood Skatepark A majority of skateparks in the United States can be considered Neighborhood Skateparks They are between 6 000 to 10 000 square feet and feature a diverse arrangement of structures Neighborhood skateparks have delineated edges so that it s clear where the skatepark begins (Progressive skatepark design is moving away clear skatepark borders however ) In addition to trash cans water and seating neighborhood skateparks benefit from nearby parking though most users will skate to the park Available restrooms—even if seasonal —are recommended Neighborhood skateparks can support dozens of users with up to 6 skating simultaneously depending on the size and design Regional Skatepark Regional Skatcparks are the largest parks (25 000 square feet or more) and provide a full spectrum of opportunities Regional skateparks often have neighborhoods of design intents For example a portion of the park may be devoted to street terrain while another to bowls Regional parks are intended to be the flagship skatepark of a region the one everyone talks about • SPS Site Map SPS Site Ma Select Categoryv Recent Articles 2014 Skateboarding Fatalities Stand for Boston Skateboarding An Interview with Evergreen Skatenarks Building Sk iteparks thit Flow for Everyone An Interview with Tom Misrino Replacing Modular Parks 2013 Skateboardmg Favihties How To Choose a Great Skatenark Site The Castleglr Skate Program Think Globally Skate Locallv UndcrCXppSed in the Public Eye Amelia Brodka Interview 2012 Skateboarding Fitaimes RLplaemg Modular Parks with Concrete The Sk-itepark Bid Process Browse by Month Browse by Month Select Month v Contributor Login Register Loe in Fntries RSS Comments RSS NVordPress ore t r 3 C d E tv d cm Q W d t) d is C O U) to w O r. a 0 is O Q 11 Q N n N Y 16. d cc aG rn w O to d t2 H http //www skatepark org/park-development/parkdeslgn/2010/11/types-of-skateparks/ IPacket Fig 157 Types of Skateparks Some examples of hybrid terrain IShom, as slideshowl a _ r 3 Facebook comments uki 1. _J 2 Comments Sort by Tap i r r ! I Add a comment Page 3 nf�, 5f Annie Fanning Marketing Consultant at Molly Brown Temps toSkate dots are the smallest skateable space possible We need 0 more skate dots N like Reply 6 3 Apr 4 2014 8 42am y v- Louis Luahington a Can you build us a skate park in punnetts town east sussex because to everyone need one because it will keep people out of trouble and off C the road lust a half pipe woud be great. Like Reply Jun 2 2012145am C Louis Lushington R ahahahahah a Like Reply Jul 14 2012 215am N [� FmbookComments Plugm ~ r View 2 Comments tt! Y V I Reply R a br sk8er r Posted January 17 2011 at 9 58 PM N I like this article I too often hear people bandy about the term World class skatepark and this O makes more sense M 2 Reply Peter Whitley , Posted January 18 2011 at 2 30 AM We will be updating this article to include matenal types Skateparks by Matenal r Look for it shortly t 3 Reply t� _sr_ a Posted February 22 2011 at 5 39 AM d any suggestion for 400 sqm ground9 E t 4 Reply cc Carter Dennis Q Posted March 6 2011 at 7 11 PM You mean a 400 square meter skate park area?99 5 Reply Carter Dennis http //www skatepark org/park-development/parkdeslgn/2010/11/types-of-skateparks/ Packet Fig 559 Types of Skateparks Page 2 5f Regional parks should only be designed and constructed by the nation's most credible skatepark companies The park may be appropnate for special skateboarding events and should be prepared for a large number of visitors Restrooms lights bleacher seating ample parking, and the support for possible concession sales should all be developed with the skatepark Regional skateparks have high capacities with enough space for more than a dozen simultaneous users Relative comparisons of different skatepark size types [Shoi% as slide howl Skateparks by Style Skateable Art Skateable Art is a creative structure that is designed and built specifically to be skateboarding friendly Most Skateable art features forms that are compelling to a broader pedestrian audience In some cases the public may be unaware that the form is intended to attract skateboarders Skateable art is usually commissioned specifically for a site though some companies offer these pieces as catalog products Some examples of skateable art [Show as slideshowl 111E � Ii#� Street Plaza Street Plazas are skateparks designed to music the type of structures found in an urban environment Street skating' is the term used to describe aficionados of this style of structure Street plazas are charactenzed by ledges stairs and railing Modem street plazas strive to create a space that does not resemble a traditional skatepark by incorporating structural and cosmetic enhancements such as dyed concrete, atypical textures (unprmt stamps) or materials (bnck or natural stone) as well as integrating small green spaces into the skate space As most skateboarders today identify as street skaters most modem parks employ street elements in their designs Some examples of street terrain IShoii as shdeshonl ..._...� r.. t � rlt _ 'I A 11 1 IN-- L I Halfpipes, Bowls and Pools (Transihon) Transition parks are what most non -skating adults imagine when they think of a "skatepark" These parks feature curvilinear forts of smooth undulating concrete While this style of park is not as popular as its street plaza sibling most skaters are not discriminating and enjoy terrain diversity Older skaters —often those returning to skateboarding as adults looking for recreation and exercise —will be more interested in this type of terrain It is generally less strenuous and lower unpact than street skating, (though the falls are usually more dramatic) Some examples of transition terrain ISho" as slideshowl f' 1 Hybnd Parks Hybrid parks is terns for a design that fuses street and transition elements together Hybrid parks have become more popular recently as skateboarders push to expand their capabilities For several years a need for more street terrain created tension in the skatepark advocacy community as adult skaters tended to promote transition parks while the younger less involved skaters were being ticketed for skating in mappropnate areas This schism within skateboarding is quickly healing as modern skaters avoid developing allegiances to one style or the other About Arras R ordPress Theme Copynght Skaters for Public Skateparks All Rights Reserved 2 N N t. r to Y m a 2 Y t� O to d iz H http //www skatepark org/park-development/parkdeslgn/2010/11/types-of-skateparks/ Packet Pg 1671 ATTACHMENT VII AGREEMENT FOR CONSULTANT SERVICES THIS AGREEMENT ("Agreement") is made as of this 22 day of September, 2015 by and between the CITY OF GRAND TERRACE ("City") and MOORE IACOFANO GOLTSMAN, INC ("Consultant") 1 CONSULTANT'S SERVICES Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit A (the "Services") 2 TERM OF AGREEMENT The tern of this Agreement shall be from the effective date pursuant to Paragraph "38" of this Agreement and shall end on 12/01/2016 or when the work is satisfactorily completed, whichever occurs first, unless extended by a supplemental agreement 3 FAMILIARITY WITH WORK By execution of this Agreement, Consultant warrants that (1) It has thoroughly investigated and considered the work to be performed, based on all available information (2) - It carefully considered how the work should be preformed, and (3) It fully understands the difficulties and restrictions attending the performance of the work under this Agreement (4) it has the professional and technical competency to perform the work and the production capacity to complete the work in a timely manner with respect to the schedule included in the scope of services 4 PAYMENT FOR SERVICES City shall pay for the services performed by Consultant pursuant to the terms of this Agreement, the compensation set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit B The fees for services shall not exceed the authorized amount of $110,000 as set forth in Attachment "B," unless the CITY has given specific advance approval in writing 5 TIME FOR PERFORMANCE Consultant shall not perform any work under this Agreement until (a) Consultant furnishes proof of insurance as required under Paragraph "8" of this Agreement All services required by Consultant under this Agreement shall be completed on or before the end of the term of the Agreement Page 1 of 11 �5g Packet Pg 162 Agreement without written approval of City is prohibited and shall be null and void, except that Consultant may assign payments due under this Agreement to a financial institution 12 STANDARD Consultant agrees that the services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily provided by an experienced and competent professional organization rendering the same or similar services Consultant shall re -perform any of said services, which are not in conformity with standards as determined by the City 13 CONFIDENTIALITY Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City City shall grant such authorization if disclosure is required by law All City data shall be returned to City upon the termination of this Agreement Consultant's covenant under this Section shall survive the termination of this Agreement 14 RECORDS AND INSPECTIONS Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours 15 OWNERSHIP OF CONSULTANT'S WORK PRODUCT All reports, documents, all analysis, computations, plans, correspondence, data, information, computer media, including disks or other written material developed and/or gathered by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City Such Material shall not be the subject of a copyright application by Consultant Any re -use by City of any such materials on any project other than the project for which they were prepared shall be at the sole risk of City unless City compensate Consultant for such use Such work product shall be transmitted to City within ten (10) days after a written request therefore Consultant may retain copies of such products 16 NOTICES All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail Notice sent by mail shall be addressed as follows City G Harold Duffey, City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 Page 3 of 11 Packet Pg 164 22 TRAVEL EXPENSES Any reimbursement expenses must be pre -authorized and shall be based upon the approved rates of the San Bernardino County Auditor - Controller 23 CONFLICT OF INTEREST Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest 24 ECONOMIC INTEREST STATEMENT Consultant hereby acknowledges that pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted by City hereunder, Consultant is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest Statement (Form 700) with the City Clerk, for each employee providing advise under this Agreement, prior to the commencement of work 25 POLITICAL ACTIVITY/LOBBYING CERTIFICATION Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement 26 NON-DISCRIMINATION In the performance of this Agreement, Consultant shall a not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age physical or mental handicap, medical condition, or sexual orientation Consultant will take affirmative action to ensure that subcontractors E and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital a status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation 27 AUDIT OR EXAMINATION Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters 28 MODIFICATION OF AGREEMENT This Agreement may not be modified, nor a may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties £ t 29 WAIVER If at any time one party shall waive any term, provision or condition of a this Agreement, either before or after any breach thereof, no party shall thereafter be deemed to have consented to any future failure of full performance hereunder Page 5 of 11 Packet Pg 1 66 37 INTEGRATED AGREEMENT This Agreement, together with Exhibits "A," "B" and "C" supersede any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein Each party to this Agreement acknowledges that no representation by any party, which is not embodied herein, nor any other agreement, statement or promise not contained in this Agreement shall be valid and binding Any modification of the Agreement shall be effective only if it is in writing and signed by all parties 38 EFFECTIVE DATE The effective date of this Agreement is the date the Notice to Proceed is received by Consultant, and shall remain in full force and effect until amended or terminated Dated Dated ... 000A Wei • ; u Richard L Adams II City Attorney "CITY" 0 G Harold Duffey, City Manager "CONSULTANT" ti Moore lacofano Goltsmand, Inc go Page 7 of 11 Jim Pickel, Principal Packet Pg 168 X CD to Attachment Attachment VII - MIG Agreement (1772 Approval of a Professional Services Agreementwith MIG) 0 U1 SCOPE OF SERVICES Assessment of Existing City Park Conditions PHASE I — PROJECT INITIATION Task 1 — Project Initiation/Project Management The MIG team will conduct a project initiation meeting with City staff to review the scope of services, City's and community goals and objectives, project time line and critical path milestones Task 2 — Data Collection Collect and review information on City's existing park facilities which would include parks owned and operated by the City of Grand Terrace Data collection would include input from special interest and user groups, public safety issues .and concerns, City Events Program, current site plans for each existing park, and the latest park inventory PHASE II — REVIEW/EVALUATION OF EXISTING PARKS Task 3 — Existing Park Review and Evaluation The MIG team will conduct an inventory and evaluation of the following existing park sites owned and operated by the City of Grand Terrace • Richard Rollins Park (approximately 5 4 acres) • Pico Park (approximately 7 acres) • Griffin Park (approximately 1 6 acres) • TJ Austyn Park (approximately 1 6 acres) There are currently two undeveloped park sites One is the Susan Petta Park site and the second is the Grand Terrace Wilderness Park The review and evaluation of existing parks will not include these two park sites Task 4 — Existing City Park Site Review Report The MIG team will prepare a report of the finding of the park site inventories and evaluations The report will be submitted to the City for review and approval Meetings • One Project Initiation Meeting Deliverables • If Needed Revised Scope of Services • Report of Existing Park Site Review and Evaluation • Project Meeting Agendas and Meeting Minutes (hard copies and electronic file) PHASE III — COMMUNITY ENGAGEMENT Task 5 — Focus Groups (Two Focus Groups) The MIG team will conduct two (2) focus groups with the six (6) Service Provider Groups and key stakeholders to determine key issues, priorities and perceived community facility needs MIG preliminarily suggests that the focus groups represent a cross-section of park and recreation users and providers MIG will work with City staff to assign the participants for each of the two groups City staff will recruit focus group participants and schedule a location MIG will work with City staff to develop focus group questions, prepare an agenda and comment card, and facilitate the focus groups The findings of the focus groups will be summarized in a memorandum and provided to City staff in a data file Task 6 — Level of Service Analysis MIG will apply Grand Terrace's standards for park land and facilities to the existing inventory of facilities to identify whether the current level of service meets established standards The analysts will also include the findings of the focus groups and whether the exiting City parks meet the community's needs Task 7 — Existing Parks Assessment Summary Report MIG will prepare an existing conditions assessment report to summarize the results of the existing park review and evaluation and analysis activities completed in Phases II and III It will include current demographics along with implications for existing parks and facilities and current level of service the results of standards research and the findings of public engagement (focus groups) Meetings • Two Focus Groups Deliverables • Written Summary of Findings - Focus Groups • Existing Parks and Facilities Assessment Summary Report • Project Meeting Agendas and Meeting Minutes (hard copies and electronic file) c� Assessment of Existing City Parks Community Dog Park the Skate Park and the Blue Mountain Natur Packet Pg 171 SCOPE OF SERVICES Community Dog Park PHASE I — PROJECT INITIATION Task 1 — Project Initiation The MIG Team will conduct a project initiation meeting with City staff and the community stakeholders for the Community Dog Park to review the scope of services, review project budgets, the City s and community goals and objectives, public relations, individual project stakeholder meetings design programming, current community and user group needs project timeline and critical path milestones Confirm the project design approach for ea ch project, facility programming and requested site amenities, schedule of services, project phasing groups requiring review of the projects, contact information for community stakeholders and committee representatives as well as preparation of a meeting calendar for regularly scheduled meetings with the design team, City staff and community stakeholders and committee -representatives MIG will also establish a teleconference meeting calendar for biweekly scheduled teleconference calls with City staff and the committee representatives During the project initiation meeting MIG will schedule a design programming meeting with the individual stakeholder committee representing the Community Dog Park Task 2 — Data Collection Collect and review information on City requirements and design standards, past environmental studies, current project or project area CEQA documents, previously completed site master plans, maintenance and operation guidelines, Land Use Plans Long Range Development Plans, Community Development studies, Standard City details Water District standards results of past community outreach and public engagement, past input from special interest and user groups, public safety issues and concerns, City Events Program, current utilities and planned utility extensions title reports, current topographic maps and survey data, past reports and studies, any required governing agency review Task 3 — Project Team Based on the current committees the Grand Terrace Foundation and stakeholders overseeing specific projects, MIG would recommend the formation of a Project Team The Project Team would include those committee members/stakeholders directly connected to the project The Project Team would also include a representative from City staff MIG will meet regularly with the Project Team throughout the process for project update, input and review Task 4 — Site Reconnaissance The MIG Team will conduct a site reconnaissance of the Community Dog Park site to review site constraints and opportunities, adjacent uses and conditions and area context MIG will prepare a written site analysis summary for submittal the Project Team and City staff Task 5 — Base Map Preparation Using aerial maps, topographic surveys, mapping data and other relevant site data for the project site provided bythe City of Grand Terrace the MIG Team will prepare a base map for the proposed Community Dog Park The MIG Team will submit the base map to the City staff for review and approval Meetings • One Project Initiation Meeting • One Site Reconnaissance Deliverables • Project Schedule including Project Meeting Calendar • If Needed Revised Scope of Services • Written Summary of Site Reconnaissance • Project Meeting Agendas and Meeting Minutes (hard copies and electronic file) N ti • One Electronic File of the Project Base Map c m E Assessment of Existing City Parks Community Dog Park the Skate Park and the Blue Mountain Nature _ Packet Pg 173 The preliminary site master plan will include supplemental design exhibits for the project improvements, amenities and design elements The supplemental design exhibits would include cross sections and project site enlargements The preliminary master site plans and supplemental design exhibits for the Community Dog Park will be rendered for public presentation Task 12 — Preliminary Opinion of Probable Construction Costs The MIG Team will include a preliminary opinion of probable construction costs for the recommended site improvements The preliminary opinion of probable costs will integrate cost savings Preliminary opinions of probable construction costs for the Community Dog Park will include contractor overhead and profit, escalation costs, administrative costs general conditions costs and yearly maintenance costs Task 13 — City Staff/Project Team Meeting (One Meeting) The MIG Team will present the preliminary site master plan supplemental design exhibits and preliminary opinion of probable construction costs to City staff and Project Team for review and input Task 14 — Prepare Preliminary Design Report The MIG Team will prepare one Preliminary Design Report which would include the findings of the design programming meetings, rendered preliminary site master plans for the project site, a written narrative describing the park improvements Regenerative Landscape methodology water conservation methodology all proposed site amenities, site design enlargements, details and cross sections for the Community Dog Park Task 15 — Presentation of Preliminary Design Report to City Staff and Project Team The MIG Team will conduct one meeting to present the Preliminary Design Report to City staff and the Project Team for review, comments and input Based on input received from City staff the MIG Team will modify the Preliminary Design Report Task 16 — Final Preliminary Design Report Submittal The MIG Team will submit the Final Preliminary Design Report The Final Preliminary Design Report will be prepared in an 8'/z" x 11" format as a bound document and submitted to City staff and the Project Teams All drawings will be included as 11 x 17' format in the Final Preliminary Design Report in supplemental drawings, design exhibits, scaled drawings, materials finishes and color examples Meetings • One design programming meeting with the Project Team (one meeting) • Present Conceptual Design Site Master Plan to City staff and the Project Team (one meeting) • Present Conceptual Design Site Master Plan to the Community • Present Preliminary Design Site Master Plan to City staff and the Project Team (one meeting) Deliverables • Facility Requirements/Design Program Agenda and Meeting Summaries • Three Hard Copies of each Conceptual Site Master Plans -Rendered • Three Rendered Hard Copies each of the Preliminary Site Master Plans • One each of the Final Preliminary Site Master Plan and Supplemental Design Exhibits • Three copies of Preliminary Design Report • Preliminary Opinion of Probable Costs — two copies of each • Meeting Agendas and Meeting Summary— one copy each • Meeting Agendas and Meeting Summary— one copy each PHASE III — CONSTRUCTION DOCUMENTS Task 17 — Construction Documents Using the approved preliminary site base plan the MIG Team will prepare construction documents (drawings and specifications) for the Community Dog Park improvements Construction drawings will be prepared at 20 foot scale on 24" x 36" sheets utilizing AutoCAD 2012 Technical Specifications will be prepared in CSI format N n r` m E t Assessment of Existing City Parks Community Dog Park the Skate Park and the Blue Mountain Nature Packet Pg 175 OPTIONAL SERVICE Task A — Topographic Field Survey Data As an Optional Service, the MIG Team would have a topographic map prepared for the Community Dog Park project site The map will be compiled at a scale of 1" = 20 with a 1-foot contour interval and spot elevations meeting National Map Accuracy Standards for large-scale mapping Select planimetric features that may be critical to 'join such as the sidewalks or edge of pavement may be surveyed for location and elevation A final topographic/planimetric map will be delivered to the City in a layered AutoCAD file format Services will identify existing local horizontal (e g , street centerline monuments) and vertical (benchmark) monuments to control field survey data If the nearest benchmark is more than 1 500 feet from the project site, the civil engineer will establish a local benchmark with an assumed elevation Local assumed coordinate values will be utilized in the ground survey Task B Hydrology Report and Water Quality Management Plan (WQMP) As an Optional service a Hydrology Report will be prepared per City of Grand Terrace and County of San Bernardino standards This report will also include the water quality management plan criteria The results of this study will determine the site BMPs for water quality and quantity Task C Geotechnical Report As an Optional Service, the team's Geotechnical Engineer will prepare a Geotechnical Soils Investigation Report and Percolation Testing with Recommendations for the project site and propose site improvements The Soil Investigation Report will include with percolation testing and recommendations for footings and foundations, paving and hard scape, grading and sub grade EXCLUSIONS The following services are not included in the Scope of Services or Professional Fees identified in this scope of services/proposal These services can be provided as additional services/fees upon request and authorization by the City of Grand Terrace • Aerial Photography/Topographic Survey Map (Optional Service) • Field Surveying • Geotechnical Services (Optional Service) • Hydrology Report and WQMP (Optional Service) • SWPPP • Structural Design Services • Electrical Engineering Services • Utilities and Services • Traffic Studies • On Site or Off Site Parking Areas • Off Site Improvements • Specification "Boilerplate and General Conditions • Agronomy Horticultural Suitability Report and Recommendations • Construction Observation and Administration • As -Built Record Drawings • Environmental Assessment/Initial Study/EIR/ND/MND/ Mitigation Plans • 3D Modeling • Animation Fly -Through • Reproduction and Delivery beyond the deliverables indicated within this Scope of Services • Processing Fees and Permit Fees Assessment of Existing City Parks Community Dog Park the Skate Park and the Blue Mountain Nature Packet Pg 177 SCOPE OF SERVICES Skate Park PHASE I - PROJECT INITIATION Task 1 - Project Initiation The MIG Team will conduct a project initiation meeting with City staff and the community stakeholders for the Skate Park to review the scope of services, review project budgets, City's and community goals and objectives, project stakeholder meetings design programming, current community and user group needs, project timeline and critical path milestones Confirm the project design approach for the project, requested site amenities, schedule of services, project phasing, groups requiring review of the projects, contact information for community stakeholders and committee representatives and preparation of a meeting calendar for regularly scheduled meetings with the design team, City staff and community stakeholders and committee representatives MIG will also establish a teleconference meeting calendar for biweekly scheduled teleconference calls with City staff and comrn`unity stakeholders and committee representatives During the project initiation meeting, MIG will schedule design programming meetings with the individual stakeholder committees representing the Skate Park Task 2 - Data Collection Collect and review information on City requirements and design standards, past environmental studies and current project CEQA documents, previously completed site master plans maintenance and operation guidelines, Long Range Development Plans, Standard City details, results of past community outreach and public engagement past input from special interest and user groups, public safety issues and concerns, City Events Program current utilities and planned utility extensions, title reports current topographic maps and survey data past reports and studies, any required governing agency review Task 3 - Project Team Based on the current committees the Grand Terrace Foundation and stakeholders overseeing specific projects, MIG would recommend the formation of a Project Team The Project Team would include those committee members/stakeholders directly connected to the project The Project Team would also include a representative from City staff MIG will meet regularly with the Project Team throughout the process for project update, input and review Task 4 - Site Reconnaissance The MIG Team will conduct a site reconnaissance of the Skate Park site (approximately 50 acre) to review site constraints and opportunities, adjacent uses and conditions and area context MIG will prepare a site analysis summary for submittal the Project Team and City staff Task 5 - Base Map Preparation Using aerial maps, topographic surveys, mapping data and other relevant site data for the project site supplied by the City of Grand Terrace the MIG Team will prepare a base map for the proposed Skate Park The MIG Team will submit the base map to the City staff for review and approval Meetings • One Project Initiation Meeting • One Site Reconnaissance Deliverables • Project Schedule including Project Meeting Calendar • If Needed, Revised Scope of Services • Written Summary of Site Reconnaissance • Project Meeting Agendas and Meeting Minutes (hard copies and electronic file) • One Electronic File of the Project Base Map (9 Assessment of Existing City Parks Community .Dog Park the Skate Park and the Blue Mountain Nature Packet Pg 179 The preliminary site master plan will include supplemental Task 16 — Final Preliminary Design Report Submittal design exhibits for the project improvements, amenities The MIG Team will submit the Final Preliminary Design and design elements The supplemental design Report The Final Preliminary Design Report will be exhibits would include cross sections and project site prepared in an 8'/z' x 11" format as a bound document enlargements The preliminary master site plans and and submitted to City staff and the Project Teams All w supplemental design exhibits for the Skate Park will be drawings will be included as 11" x 17" format in the Final rendered for public presentation Preliminary Design Report in supplemental drawings, c design exhibits, scaled drawings, materials, finishes and E Task 12 — Preliminary Opinion of Probable color examples Construction Costs 0 a The MIG Team will include a preliminary opinion of Task 17 — Presentation to City Council m probable construction costs for the recommended project The MIG Team will present the Skate Park preliminary v site improvements The preliminary opinion of probable design report to the City Council for review and approval m costs will integrate cost saving procedures Preliminary N opinions of probable construction costs for the Skate Park Meetings c will include contractor overhead and profit escalation • One design programming meeting with the Project Team rn costs, administrative costs, general conditions costs and (one meeting) d yearly maintenance costs • Present Conceptual Design Site Master Plan to City staff I- and the Project Team (one meeting) ea Task 13 — City Staff/Project Team Meeting (One a Present Conceptual Design Site Master Plan to the o Meeting) Community (one meeting) > The MIG Team will present the preliminary site master } plan supplemental design exhibits and preliminary • Present Preliminary Design Site Master Plan to City staff o a opinion of probable construction costs to City staff and and the Project Team (one meeting) a Project Team for review and input • Present the Preliminary Design Report to City Council (one meeting) ti Task 14 — Prepare Preliminary Design Report The MIG Team will prepare one Preliminary Design Dehverables m Report which would include the findings of the design • Facility Requirements/Design Program Agenda and 0) programming meetings, rendered preliminary site master Meeting Summaries plans for the three project sites, a written narrative • Three Hard Copies of each Conceptual Site Master a C9 describing the park improvements, Regenerative Plans -Rendered Landscape methodology, water conservation • Three Rendered Hard Copies each of the Preliminary Site -_ methodology, site and facility design components, Master Plans all proposed site amenities, landscape maintenance • One each of the Final Preliminary Site Master Plan and = m management information, site design enlargements, Supplemental Design Exhibits t details, elevations and cross sections for the Skate Park U • Three copies of Preliminary Design Report Task 15 -Presentation of Preliminary Design Report • Preliminary Opinion of Probable Costs —two (2) copies of to City Staff and Project Team each y The MIG Team will present the Preliminary Design Report • Meeting Agendas and Meeting Summary — one (1) copy .�c to the City staff and the Project Team during one meeting each for review comments and input Based on input received a from City staff the MIG Team will modify the Preliminary Design Report l Assessment of Existing City Parks Community Dog Park the Skate Park and the Blue Mountain filature Packet Pg 181 EXCLUSIONS The following services are not included in the Scope of • Agronomy Horticultural Suitability Report and Services or Professional Fees identified in our proposal Recommendations , for the Skate Park These services can be provided as • Construction Observation and Administration additional services/fees upon request and authorization • As -Built Record Drawings t �. by the City of Grand Terrace 3 • Environmental Assessment/]nitial Study/EIR/ND/MND/ r • Aerial Photography/Topographic Survey Map Mitigation Plans E • Field Surveying • Animation Fly -Through m am • Construction Documents (drawings and specifications) • Reproduction and Delivery beyond the deliverables 0) • Geotechnical Services indicated within this Scope of Services N d • Structural Design Services • Processing Fees and Permit Fees • Electrical Engineering Services m • Utilities and Services is o_ • Traffic Studies H h • On -Site or Off -Site Parking Areas m o • Off Site Improvements • Specification 'Boilerplate and General Conditions w 0 m f 0 a Assessment of Existing City Parks Community Dog Park the Skate Park and the Blue Mountain Nature Packet Pg 183 Blue Mountain Nature 'Dail PHASE I — PROJECT INITIATION Task 1 — Project Initiation The MIG Team will conduct a project initiation meeting with City staff and the community stakeholders for the Nature Trail to review the scope of services, review project budgets, City s and community goals and objectives public relations, individual project stakeholder meetings design programming current community and user group needs project timeline and critical path milestones Confirm the project design approach for the project facility programming and requested site amenities, schedule of services, project phasing groups requiring review of the projects contact information for community stakeholders and committee representatives and preparation of a meeting calendar for regularly scheduled meetings with the design team, City staff and community stakeholders and committee representatives MIG will also establish a teleconference meeting calendar for biweekly scheduled teleconference calls with City staff and community stakeholders and committee representatives During the project initiation meeting, MIG will schedule a design programming meeting with the individual stakeholder committees representing the Nature Trail Task 2 — Data Collection Collect and review information on City requirements and design standards past environmental studies and current project or project area CEQA documents, previously completed site master plans, maintenance and operation guidelines, results of past community outreach and public engagement, past input from special interest and user groups, public safety issues and concerns, City Events Program, title reports, current topographic maps and survey data, past reports and studies as well as any required governing agency review Task 3 — Project Team Based on the current committees, the Grand Terrace Foundation and stakeholders overseeing specific projects, MIG would recommend the formation of a Project Team The Project Team would include those committee members/stakeholders specifically connected to the project The Project Team would also include a representative from City staff MIG will meet regularly with the Project Team throughout the process for project update, input and review Task 4 — Site Reconnaissance The MIG Team will conduct a site reconnaissance of the Nature Trail site (approximately 60 acres) to review site constraints and opportunities, adjacent uses and conditions and area context MIG will prepare a site analysis summary for submittal the Project Team and City staff Task 5 — Base Map Preparation Using aerial maps, topographic surveys, mapping data and other relevant site data for the project site supplied by the City of Grand Terrace the MIG Team will prepare a base map for the proposed Nature Trail The MIG Team will submit the base map to the City staff for review and approval Meetings • One project initiation meeting • One site reconnaissance Deliverables • Project Schedule including Project Meeting Calendar • If Needed Revised Scope of Services • Written Summary of Site Reconnaissance • Project Meeting Agendas and Meeting Minutes (hard copies and electronic file) • One Electronic File of the Project Base Map ZO Assessment of Existing City Parks Community Dog Park the Skate Park and the Blue Mountain Nature Packet Pg 718751 The preliminary site master plan will include supplemental design exhibits for the project improvements, amenities and design elements The supplemental design exhibits would include cross sections and project site enlargements The preliminary master site plan and supplemental design exhibits for the Nature Trail will be rendered for public presentation Task 12 — Preliminary Opinion of Probable Construction Costs The MIG Team will include a preliminary opinion of probable construction costs for the recommended park and project site improvements and amenities for the project The preliminary opinion of probable costs will integrate cost savings procedures Preliminary opinions of probable construction costs for the Nature Trail will include contractor overhead and profit, escalation costs, administrative costs, general conditions costs yearly maintenance costs Task 13 — City Staff/Project Team Meeting (One Meeting) The MIG Team will present the preliminary site master plan, supplemental design exhibits and preliminary opinion of probable construction costs to City staff and Project Team for review and input Task 14 — Prepare Preliminary Design Report The MIG Team will prepare one Preliminary Design Report which would include the findings of the design programming meetings rendered preliminary site master plans for the project site, a written narrative describing the project improvements, water conservation methodology, site and facility design components, all proposed site amenities, site design enlargements, details and cross sections for the Nature Trail Task 15 — Presentation of Preliminary Design Report to City Staff and Project Team The MIG Team will present the Preliminary Design Report to the City staff and the Project Team during one meeting for review, comments and input Based on input received from City staff the MIG Team will modify the Preliminary Design Report Task 16 — Final Preliminary Design Report Submittal The MIG Team will submit the Final Preliminary Design Report The Final Preliminary Design Report will be prepared in an 8'/z "x 11" format as a bound document and submitted to City staff and the Project Team All r drawings will be included as 11" x 17" format in the Final 3 Preliminary Design Report in supplemental drawings, c design exhibits, scaled drawings, materials, finishes and E color examples a Task 17 — Presentation to City Council The MIG Team will present the Blue Mountain Nature Trail 2 preliminary design report to the City Council for review it and approval U) Ta c Meetings 0 N • One design programming meeting with the Project Team w (one meeting) o • Present Conceptual Design Site Master Plan to City staff IL ra and the Project Team (one meeting) o • Present Conceptual Design Site Master Plan to the C Community (one meeting) o. • Present Preliminary Design Site Master Plan to City staff CL Q and the Project Team (one meeting) N • Present the Preliminary Design Report to City Council (one ti meeting) .r c as Deliverables • Facility requirements/design program agenda and meeting summaries Q • Three hard copies of conceptual site master 2 plans -rendered • Three rendered hard copies of the preliminary site master r plans aci • One copy of the final preliminary site master plan and supplemental design exhibits • Three copies of preliminary design report Q • Preliminary opinion of probable costs —two copies of each y • Meeting agendas and meeting summary —one copy each cc Assessment of Existing City Parks Community Dog Park the Skate Park and the Blue Mountain Nature Packet Pg 187 EXHIBIT "B" SCHEDULE OF COMPENSATION AMOUNT OF COMPENSATION For performing and completing all services pursuant to Exhibit "A" Scope of Services, is a total amount not to exceed $109,715 (One Hundred Nine Thousand, Seven Hundred and Fifteen dollars) plus reimbursable expenses which will be charged at cost II BILLING At the end of each calendar month in which services are performed or expenses are incurred under this Agreement, Consultant shall submit an invoice to the City at the following address City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 The invoice submitted pursuant to this paragraph shall show the 1) Purchase order number, 2) Project name/description, 3) Name and hours worked by each person who performed services during the billing period, 4) The title/classification under which they were billed, 5) The hourly rate of pay, 6) Actual out-of-pocket expenses incurred in the performance of services, and, 7) Other such information as the City may reasonably require III METHOD OF PAYMENT Payment to Consultant for the compensation specified in Section I, above, shall be made after the Executive Director or designee determines that the billing submitted pursuant to Section II, above, accurately reflects work satisfactorily performed City shall pay Consultant within thirty (30) days there from r d E 2 Page 9 of 11 Packet Pg 189 insurance and to charge the Consultant for any premium due for such coverage City has the option to deduct any such premium from the sums due to the Consultant Insurance is to be placed with insurers authorized and admitted to write insurance in California and with a current AM Best's rating of A- VII or better Acceptance of insurance from a carrier with a rating lower than A- VII is subject to approval by City 's Risk Manager Consultant shall immediately advise City of any litigation that may affect these insurance policies Page 11 of 11 Packet Pg 191 ujc777�R�T'I� AGENDA REPORT MEETING DATE September 22, 2015 Council & Successor Agency Item TITLE Treasurer's Report as of June 30, 2015 PRESENTED BY Cynthia Fortune, Finance Director RECOMMENDATION Receive and file the Treasurer's Report for the period ending June 30, 2015 2030 VISION STATEMENT This staff report supports Goal #1, "Ensuring Our Fiscal Viability", through the continuous monitoring of expenditure budgets, allocations and operational costs BACKGROUND The Treasurer's Report of funds held as cash or invested by the City and the Successor Agency to the Community Redevelopment Agency should be presented to the governing body periodically DISCUSSION The purpose of the Treasurer's Report is to provide the governing body with the following information • Current cash position of the City and Successor Agency • Identify where all cash is held and, if invested, provide information regarding the book value, PAR Value, Market Value, yield, and maturity ■ Book Value is the value of an asset as it is listed in the City's balance sheet or statement of financial position The book value of the City's cash is the amount listed in the City's bank statement as of June 30, 2015 and recorded in the City's financial system ■ PAR value or face value is the value listed on an invested stock or bond Had the City invested the cash in stocks or bonds, the PAR value would be the current value of the stocks or bonds ■ Market value of an investment is the amount that someone will pay for it now, or the sale price The investment value calculates what the investment will earn and likely will be worth in the future Had the City invested the cash in stocks or bonds, the investment would have both a Packet Pg 192 ■ As shown in Table 1 above, the Cash & Investments Report indicates total cash and investments of $29,892,785 including funds with fiscal agent at June 30, 2015 This represents an increase of $1,867,438 in cash and investments over the previous quarter The increase between the two quarters is mostly due to the following revenues ➢ the 2"d General fund property tax allocation normally received in May or June of approximately $500,000, and ➢ the Recognized Obligation Payment Schedule (ROPS) 15-16A allocation normally received in June for the July through December allocation of approximately $1 4 million ■ Annual change in cash position Compares the current cash position to the same quarter in the prior year This comparison smoothes out the cyclical nature of revenues, expenditures paid once a year such as insurance and debt service, and one-time expenditures such as capital projects An annual change report provides a good view of the cash position trend CHANGE IN TREASURY POSITION Fiscal Year -to -Date Compared to Previous Year (Same Quarter) Table 2 Description June 30, 2014 June 30, 2015 $ Change % Change Total Cash and $28,683,233 $28,134,801 ($548,432) -1 9% Investments Funds with Fiscal Agent 1,758,056 1,757,984 (72) 0 0% Total $30,441,289 $29,892,785 ($548,504) -18% ■ As shown in Table 2, the current cash position compared to a year ago on June 30, 2014, shows a decrease $548,504 This decrease was mainly due to the use of Successor Agency reserves in FY2014-15 As presented to the Successor Agency over the past three (3) years, the Agency normally requests funding from the Redevelopment Property Tax Trust Fund (RPTTF) to fund enforceable obligations, however, in FY2014-15, ROPS 14-15B was funded by Successor Agency, specifically reserves set aside for the Stater Brothers economic development agreement, instead of an RPTTF allocation Cash Balance by Fund The Treasurer's Report at June 30, 2015 shows that 71 % of the total cash and investments ($21,223,118) are Successor Agency funds, while the remaining 29% or $8,669,667 are City funds City funds include the General Fund, Child Care Fund and other Special Revenue funds such as the Gas Tax Fund and the Measure "I" Fund Packet Pg 194 The attached Treasurer's Report also shows that the City of Grand Terrace has the ability to meet its expenditure requirements for the next six months and sufficient funds are available to meet its operating needs As stated earlier in the report, the cash balances shown above are as of a certain date in time, specifically, June 30, 2015 FISCAL IMPACT The purpose of the Treasurer's Report is to provide information regarding the current cash and investment position of the City and the Successor Agency to the Community Redevelopment Agency There is no financial impact in receiving and filing the report ATTACHMENTS • Treasurer's Report_ 06 30 2015 (PDF) APPROVALS Finance Completed 09/13/2015 5 44 PM Cynthia Fortune Completed 09/13/2015 5 57 PM City Attorney Completed 09/14/2015 2 02 PM City Manager Completed 09/16/2015 11 59 AM City Council Pending 09/22/2015 6 00 PM Packet P9 196 AGENDA REPORT MEETING DATE September 22, 2015 Council Item TITLE Award of September-2015 Community Benefit Funds to the Foundation of Grand Terrace and the Terrace View Elementary Parent -Teachers Association (PTA) PRESENTED BY Cynthia Fortune, Finance Director RECOMMENDATION 1 Approve the award of $350 00 of the City's Community Benefits Fund to the Foundation of Grand Terrace for GT Community Clean -Up Day on October 10, 2015, and 2 Approve the award of $1,000 00 of the City's Community Benefits Fund to Terrace View Elementary PTA for Red Ribbon Week on October 5 through October 9, 2015 2030 VISION STATEMENT This staff report supports the following City Council Goals • Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations, and • Goal #4 — Develop and Implement Successful Partnerships through productive collaboration with community groups, youth programs and senior organizations BACKGROUND On June 23, 2015, City Council approved the use of $25,000 from the City's General Fund Reserve Balance, to establish a Community Benefits Fund (CBF) The Community Benefits Fund's purpose is to provides funding for local youth programs, community events, community fee waivers, and be used as an economic development tool for small business development in the City On August 11, 2015, City Council approved the CBF Program Guidelines, Application and authorized the City Manager to implement the program 7F��C�1`►1 The City received two (2) applications during the month of September, 2015 1 Foundation of Grand Terrace, and "e 2 Terrace View Elementary PTA Packet Pg 198 Project Title Red Ribbon Week Project Activity The program will offer a variety of activities to help students develop a clear understanding of the ill effects that drugs have on us, provide them with positive ways to live, drug -free Public Purpose This provides a common goal of keeping our children safe, to help children understand that drugs are harmful Education and awareness will give children the knowledge that drugs are one of the contributing factors to teen accidents, homicides and suicides Amount Requested $1,000 00 Utilization of Funds Funds will be used to purchase colorful drug free booklets, red ribbons and pins that will promote drug awareness RECOMMENDATION After staff reviewed both applications and events, it is recommended that City Council 1 Approve the award of $350 00 of the City's Community Benefits Fund to the Foundation of Grand Terrace for GT Community Clean -Up Day on October 10, 2015, and 2 Approve the award of $1,000 00 of the City's Community Benefits Fund to Terrace View Elementary PTA for Red Ribbon Week on October 5 through October 9, 2015 Upon City Council approval, each applicant will sign a letter of agreement outlining the following 1 Issuing the City of Grant Terrace an invoice for the grant amount, 2 Completion of a W-9 form for reporting purposes, 3 Process of disbursement of grant funds, 4 Completion of a W-9 form for reporting purposes, and 5 Submittal of receipts within 30 days of the event/activity showing that the funds provided were used for their original intent Attached are the submitted applications from both organizations for City Council's review FISCAL IMPACT Funds in the amount of $25,000 have been approved for the program and established in Packet Pg 200 CITY OF GRAND TERRACE COMMUNITY BENEFITS FUND (GT-CBF) ORGANIZATION INFORMATION Organization Name he Foundation of Grand Terrace Organization Mission We are dedicated to enhancing the quality of life in our community by working with our neighbors, service organizations and civic leaders to undertake projects that support the future of Grand Terrace We accomplish this by harnessing the power of philanthropy, hometown commitment, and the resources provided by neighbors helping neighbors Organization Contact #1 Name Penny Radtke Title Keep GT Beautiful Chair Mailing Address 11821 Arliss Court City, State, Zip Code Grand Terrace, CA 92313 Phone & E-mail Phone 951-522-8412 E-mail penny radtke@Sahoo coin Organization Contact #2 Name Sally McGuire Title Keep GT Beautiful Chair Mailing Address City, State, Zip Code Phone & E-mail Phone E-mail Have you ever applied for funding through the City's Community Benefit FUND (CBH) before? ❑ Yes 0 No If yes, please list each time you've applied, the outcome, whether you were granted funding or not, the amount your organization originally requested and the amount approved, if any Purpose of Prior Funding Requests (if any) Request Date Amount Requested Amount Approved (if any) 1 2 3 4 5 Date of Application 992015 Requested Amount $350 00 City of Grand Terrace 22795 Barton Road Grand Terrace CA 92313-5295 wxryv grandterrace-ca gov Packet Pg 202 CITY OF GRAND TERRACE COMMUNITY 13ENEFITS FUND (GT-CBF) ORGANIZATION INFORMATION Organization Name [Terrace View Elementary PTA ^ _ Re Red Ribbon Week Oct 5-kh- i Organization Mission I Our goal is to raise awareness in ouf school and community that drugs are harmful and that we all unite as a community to SAY NO to drugs 7 Organization Contact#1 Name'JUlia FirnkoeSS TitlePTA-parentmember 22846 Palm Ave Grand Terrace ,Ca f Phone909-800-2163 _ E-mail I fimkoess@hotmail com Mailing Address Citystate, zip code Phone & E-mail Organization Contact #2 Name Janet Taylor Title PTA Member Mailing Address — 22731 Grand Terrace Rd —_ Terrace View Elementary j City, State, Zip Code Grand Terrace, Ca 92313 _ Phone & E-mail Phone - 556-6580 909 E-mad I Have you ever applied for funding through the City's Community Benefit FUND (CBH) before? ❑Yes No If yes, please list each time you've applied, the outcome, whether you were granted funding or 4 not, the amount your organization originally requested and the amount approved, if any — Purpose of �---- i Request Amount Amount Prior Funding Requests Approved j (if any) Date Requested (i' any) { 5 1 Date of Application -- Requested Amount f� City of Grand Terrace 22795 Barton Road Grand Terrace CA 92313-5295 www eraudierrace-ca Qov Packet Pg 204 Project /Activity We are planning weeklong activities that provide an understanding of how drugs are harmful to our bodies and brains During that week, we are offering a variety of healthy choices, activities and snacks to our students We are having a poster contest to help our students develop a clear understanding of the ill effects that drugs have on us and to help them positive ways to live, drug free We would like to provide each student with a colorful drug free booklet, red ribbons and pins as well as a variety of prizes related to red ribbon week Describe how the project/activity if for the public purpose Red Ribbon awareness affects All of the members of Grand Terrace We have a common goal in mind, to help all of our children understand that drugs are harmful Drugs are one of the contributing factors to teen accidents, homicides and suicides Let's work as a community to bring awareness If we can provide each student with a colorful booklet to take home, then they will be able to read them all year long and discuss the book with the ENTIRE family Packet Pg 206 TITLE PRESENTED BY AGENDA REPORT September 22, 2015 Council Item Authorization of Emergency Purchase Order for Street Sweeping Services Sandra Molina, Community Development Director RECOMMENDATION 1) Authorize the City Manager to execute an emergency purchase order in the amount of Twenty -Five Thousand Eight Hundred Dollars ($25,800) to cover the expense of Street Sweeping Services through the end of February 2016 BACKGROUND On September 11, 2007, the City Council approved a Street Sweeping Services Agreement with Kellar Sweeping, Inc in the amount of $4,200 00 per month Kellar Sweeping services residential areas, City Hall, Pico Park and Rollins Park once a month, and the Grand Terrace Business District once a week DISCUSSION The City is currently on a month to month payment arrangement with Kellar Sweeping, Inc as the original Agreement expired on September 30, 2010 City staff is preparing to issue a formal bid for street sweeping services Staff estimates that by the end of March 2016, the City will have a new contract agreement for street sweeping services To relieve resources from following the street sweeper, City staff is exploring alternative methods of enforcement such as license plate readers on street sweeping vehicles to free up code enforcement resources This will be included in the request for bids The City Manager has authorized payments for Kellar Sweeping, Inc to cover July and August for Fiscal Year 2015-16 However, pursuant to the City's Purchasing Ordinance, the City Manager is only authorized to approve purchases of $10,000 or less Therefore, Staff is recommending that City Council approve an emergency purchase order in the amount of $25,800 00 to cover the remaining cost of street sweeping services through February 2016 Pursuant to the original Agreement, the monthly rate will be increased by $100 according to the combined 2013 and 2014 Consumer Price Index (CPI) to a total of $4,300 00 per month Pursuant to Section 3 24 180 of the Purchasing Ordinance and Section VI C (ii) of the City's adopted Purchasing Policy, the City Council is authorized to waive competitive bidding requirements in emergency situations In this instance, approval of the emergency purchase order is time sensitive in order to continue necessary street sweeping services In addition to the aesthetic value of clean streets and city parking lots, street sweeping is necessary to ensure that pollutants such as dirt and debris do not enter the City's storm drain system, in accordance with National Pollution Discharge Packet Pg 2077 ] MEETING DATE TITLE PRESENTED BY AGENDA REPORT September 22, 2015 Council Item An Ordinance Amending Title 8 Chapter 8 112 (Fireworks) of the Grand Terrace Municipal Code Sandra Molina, Community Development Director RECOMMENDATION Introduce an ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE AMENDING CHAPTER 8112 FIREWORKS OF TITLE 8 OF THE GRAND TERRACE MUNICIPAL CODE 2030 VISION STATEMENT This staff report supports the City's adopted Mission to preserve and protect our community and its exception quality of life through thoughtful planning, within the constraints of a fiscally responsible government BACKGROUND Chapter 8 112 of the Municipal Code regulates the sale and use of safe and sane fireworks, including the establishment of a temporary fireworks stand for retail sale of F safe and sane fireworks, and the dates that the fireworks can be sold and discharged This past Fourth of July (2015) members of the Council and the public expressed great concern over the discharging of fireworks on dates other than July 4th, and also concern that dangerous (non safe and sane) fireworks were being discharged throughout the City Discussion also ensued on whether there was the opportunity for public display of fireworks, such as at the high school, and if stricter provisions would assist in the enforcement of illegal activities DISCUSSION Attached for the City Council's consideration is an ordinance revising Chapter 8 112 (Fireworks) The proposed revisions are as follows ❑ The only date that safe and sane fireworks may be discharged is July 4th (Section 8 112 010) ❑ Although already regulated by the California health and safety code, this ordinance expressly states that dangerous fireworks are prohibited Dangerous fireworks would include propelling fireworks, such as rockets, etc (Section 8 112 020) ❑ A new section was added to allow for public display of fireworks The section requires the submittal and approval of a special event permit, which cannot be Packet Pg 209 FISCAL IMPACT No adverse fiscal impact to the General Fund will occur as a result of the adoption of the ordinance ATTACHMENTS • Chapter 8 112 Fireworks _9 15 2015 • Existing Chapter 8 112 Fireworks APPROVALS Sandra Molina Completed Finance Completed City Attorney Completed Community Development Completed City Manager Completed City Council Pending (DOCX) (PDF) 09/13/2015 12 21 PM 09/13/2015 2 40 PM 09/14/2015 2 16 PM 09/15/2015 1 07 PM 09/16/2015 12 03 PM 09/22/2015 6 00 PM Packet Pg 2 11 WHEREAS, the City of Grand Terrace has a substantial interest in promoting compliance with the federal, state and local laws intended to safeguard the members of the community especially protecting children from being influenced by the misconduct of adults, and WHEREAS, the State of California authorizes local government to regulate the sale, use, and/or discharge of fireworks, WHEREAS, the City of Grand Terrace recognizes that all fireworks, including those designated as "Safe and Sane", create potential hazards to the public's health, safety and general welfare, and WHEREAS, the City of Grand Terrace recognizes the need to implement reasonable regulations for the sale, use, discharge and display of fireworks in order to protect the safety of spectators, property owners, residents, and visitors of the City, and WHEREAS, it is the intent of the City Council, in enacting tins ordinance, to encourage responsible use of legal fireworks and to discourage the possession, use, sale or distribution or discharge of illegal fireworks, but not to reduce the degree to which the acts regulated by federal or state law are criminally proscribed or to alter the penalties provided therein, and WHEREAS, it is the intent of the City Council to reasonably regulate the sale, use, display and discharge of Safe and Sane Fireworks within the City to protect the public health, safety and general welfare, and WHEREAS, the City Council determines that the adoption of this ordinance regulating the possession, sale, use, and discharge of fireworks is necessary in order to comply with the State Fireworks Law, and, in light of the concerns noted herein, to preserve the public peace, health, safety, and general welfare NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA DOES ORDAIN AS FOLLOWS Section 1 Chapter 8 112 (Fireworks) of Title 8 of the Grand Terrace Municipal Code is hereby amended to read as follows "Chapter 8112 - FIREWORKS Sections 8 112 010 - Dates and hours of sale and discharge 8 112 020 — Dangerous fireworks prohibited 8 112 030 — Exemption — Certain public displays 8 112 040 — Certain public displays — Appeals 8 112 050 - Permit —Required 8 112 060 - Permit —Land use application —Public liability insurance W Packet Pg 213 competency of the persons operating the display of fireworks, the location of such display, the type of fireworks to be used and the time for such fireworks display C All applications for any such permit for public display of fireworks shall be made in writing in the form of a special event application and filing fee, and filed with the community development director at least sixty days before the proposed date of such display No permit granted pursuant to this chapter shall be transferable, and any such permit shall only be valid for the time and place specified in such permit Any permittee granted the right to conduct a public display of fireworks by the community development director shall furnish public liability and property damage insurance in amounts and coverages, as specified in section 8 112 060(C), except that the policy shall provide limits of bodily injury and property damage liability of not less than $5,000,000 00 combined single limits for each occurrence annually for payments of damages to persons or property which may result from or be caused by such public display of fireworks, or any negligence on the part of the licensee or his/her/its agents, servants, employees ad/or subcontractors presenting such public display D The community development director shall not issue a permit for public display until and unless the permittee has applied and received a permit from the fire chief or E designee The fire chief shall have authority to adopt reasonable rules and regulations = for the granting of permits for those activities contained in § 12640 of the California E Health and Safety Code, including supervised public displays of fireworks by a a jurisdiction or other organization Each such use or display shall be handled by a licensed pyrotechnic operator (as defined by § 12527 of the California Health and Safety Code) in accordance with a city -issued permit, and shall be of such character LO and so located, discharged or fired as in the opinion of the fire chief or his designee, N after proper investigation, will not be hazardous or endanger any person Section 8 112 040 - Certain public displays —Appeals The decision of the fire chief or community development director in acting on an application for a permit to conduct a public display of fireworks in accordance with the provision of this chapter shall be subject to an appeal by the applicant to the city N manager Notice of such appeal shall be filed with the city manager within ten days after CO the date of the decision regarding such fireworks permit Upon failure to file such notice within the ten-day period, the action of the fire chief or community development director shall be final and conclusive The applicant may appeal the decision of the city manager to the city council by filing a notice of appeal with the city clerk within ten days after the date of the city manager's decision Upon failure to file such a notice within the ten days, E the action of the city manager shall be final and conclusive Section 8 112 050 - Permit —Required a Except as provided in this chapter, it is unlawful for any person to offer for sale or sell at retail any fireworks of any kind in the city without having first applied for and received a permit therefor, pursuant to health and safety code section 12640 Section 8 112 060 - PermitLand use application —Public liability insurance PacketPg 215 Section 8 112 080 - Suspension of permit —Appeal procedure A The fire chief or his designee shall be authorized to suspend immediately and without notice or formal hearing the permit of any permittee which violates any rule, regulation or ordinance while operating or preparing to operate a fireworks stand during or immediately preceding any period of sale If the fire chief or his designee establishes that a violation has occurred too late to suspend the permit during the period of sale, he shall have power to suspend thepermittee from future permits, and to suspend the priority of the permittee for any such violation found to have occurred during or immediately preceding or immediately following the authorized period of sale B The decision of the fire chief or his designee to suspend the permit of any permittee shall be subject to review by the city manager, forthwith In view of the limited sales period each year, for suspensions affecting the sale period, such hearing shall be held at the earliest possible time that the permittee, city manager or his designee, and the representative of the fire chief can schedule a meeting for such review Section 8 112 090 - Operation of stand A It is unlawful for the permittee organization to permit any person other than the permittee organization to operate the stand for which the permit is issued or to otherwise participate in the profits of the operation of such stand B It is unlawful for the permittee organization to permit any person other than the individuals who are members of the permittee organization, or the spouses or adult children of such members, to sell or otherwise participate in the sale of fireworks at such stand C It is unlawful for the permittee organization to pay any consideration to any person for selling or otherwise participating in the sale of fireworks at such stand D No person under the age of eighteen (18) years shall sell or participate in the sale of safe and sane fireworks within such stand E Pursuant to California Health and Safety Code section 12689(b), safe and sane fireworks shall not be sold to any person under the age of sixteen (16) years F No person shall smoke within twenty-five feet of the fireworks stand No person shall light, cause to be lighted or permit to be lighted any fireworks or combustible material within fifty feet of any safe and sane fireworks stand Packet Pg 217 C Each stand must have an adult of at least 21 years of age in attendance and in charge thereof while fireworks are stored therein Sleeping or remaining in the stand after close of business each day is forbidden D The sale of fireworks shall not begin before twelve noon on the 28th day of June and shall not continue after nine p m on the 4th day of July E All unsold stock and accompanying litter shall be removed from the location by five p m on the 6th day of July F The fireworks stand shall be removed from the temporary location by twelve noon on the 8th day of July, and all accompanying litter shall be cleared from the location by said time and date Section 8112 130 - Temporary sales tax permit required Organizations licensed for the selling of fireworks are required to obtain a temporary sales tax permit from the San Bernardino office of the State Board of Equalization Section 8112 140 - Display of permit and sales tax permit The permit to sell fireworks and temporary sales tax permit shall be displayed in a prominent place in the fireworks stand Section 8112 150 - Permissible locations for discharge The use of fireworks in the city shall be limited to private property No fireworks shall be discharged on public, semipublic or private open areas such as parking lots, vacant properties, in a public street right-of-way or public parks Section 8 112 160 - Prohibition on discharge It is unlawful for any person to ignite, explode, project, or otherwise fire or use, any fireworks, or permit the ignition, explosion or projection thereof, upon or over or onto the property of another without his consent, or to ignite, explode, project, or otherwise fire or make use of, any fireworks within ten feet of any resident dwelling or other structure used as a place of habitation by human beings Fireworks shall not be discharged within two hundred feet of any dry grass or brush -covered land Section 8112 170 - Fireworks defined Fireworks shall be defined as set forth in California Health and Safety Code Section 12511 Section 8112 180 - Establishment of a no fireworks safety zone It shall be unlawful for any person to discharge fireworks of any type within the no fireworks safety zone established in Exhibit "A" attached to Ord No 249 Section 8 112 190 — Seizure by the San Bernardino County Fire Department and San Bernardino County Sheriffs Department authorized i Packet Pg 219 provisions of this Code and the effect of such conditions or activities on the safety and the use and enjoyment of surrounding properties and to the public health, safety and welfare, this chapter imposes strict civil liability upon the owners of residential real property for all violations of this Code existing on their residential real property Each contiguous use, display and/or possession shall constitute a separate violation and shall be subject to a separate administrative fine 6 At least 50 percent of the fines collected pursuant to this chapter must be placed in a segregated fund entitled "Grand Terrace Illegal Fireworks Enforcement Fund" The sole and exclusive purpose of this fund is to pay for increased fire and police deployment, protection and investigation of and against illegal fireworks in the city for the 30-day period surrounding the Fourth of July (June 17 through July 16) B Issuance of administrative citations —contents 1 Whenever a code enforcement officer (CEO) determines that a violation of the code has occurred, the CEO may issue an administrative citation on a city -approved form listing the code violation(s) and the amount of the administrative fine required to be paid by the responsible person(s) in accordance with the provisions of this chapter a Code enforcement officer (CEO) means any employee or agent of the city designated by the city manager to enforce any provision of this article 2 Each administrative citation shall contain the following informationco a The name, mailing address, date of birth, California Drivers License number, and home or business telephone number of the responsible person N charged with any violation of this chapter, In b The address or description of the location of the violation, c The date or dates on which the person violated this chapter, d The section or sections of this chapter that were violated, e A description of the violation(s), f The amount of the administrative fine for each violation, the procedure in S place to pay the fines, and any late fee and interest charge(s), if not timely paid, and notice that if the city is required to take action to collect such fines, the responsible person may be charged costs and attorney's fees, E L g Notice of the procedure to request an administrative hearing to contest the citation (including the form to be used, how to obtain the form, and the period within a which the request must be made in order for it to be considered timely), h The name and signature of the CEO who issued the citation and the name and signature of the citee, if he or she is physically present and will sign the citation at the time of its issuance The refusal of a citee to sign a citation shall not affect its Packet Pg 221 the amount of the new fine until it is paid, in addition to being responsible for payment of previous fines 4 All administrative fines and any late charges and interests due shall be paid to the city at such a location or address as stated on the citation, or as may otherwise be designated by the city manager Payment of any fine or fines shall not excuse the citee from complying with the provision of the Code so violated The issuance of the citation and/or payment of any fine shall not bar the city from employing any other enforcement action or remedy to obtain compliance with the provisions of the Code so violated including the issuance of additional citations and/or criminal prosecution 5 Upon confirmation of the citation or when the citation is deemed confirmed, all unpaid administrative fines, late fees and/or interests shall constitute a judgment which may be collected in any manner allowed by law for collection of judgments including but not limited to recordation to create a lien on any real property owned by the responsible person The city shall be entitled to recover its attorney's fees and costs incurred in collecting any administrative fines, late charges and/or interests 6 Payment of the administrative fine shall not excuse or discharge a citee from the duty to immediately abate and correct a violation of this article, nor from any other responsibility or legal consequences for a continuation or a repeated occurrence(s) of a violation of this article D Right to an administrative hearing 1 Any citee may contest the violation(s), or that he or she is a responsible person, by filing a request for an administrative hearing on a city -approved form with the city clerk within 30 calendar days from the issuance date of a citation If the city clerk does not receive the request in the required time period, the citee shall have waived a right to a hearing and the citation shall be deemed confirmed and final 2 No fees shall be charged for the filing of a request for a hearing 00 to r- 3 Citees shall deposit the full amount of the penalty listed on the citation on or before the request for a hearing is filed Failure to deposit the full amount of all penalties 00 within the required time period, or the tender of a non-negotiable check, shall render a request for an administrative hearing incomplete and untimely Penalties that are cc deposited with the city shall not accrue interest Penalties deposited shall be returned to 0 the person who deposited them in if the citation is overturned = 4 A request for a hearing shall contain the following a The citation number, a b The name, address, telephone number and any facsimile numbers and e- mail addresses of each person contesting the citation, c A statement of the reason(s) why a citation is being contested, d The dates and signature of the citee(s) Packet Pg 223 2 The hearing officer shall serve citee(s) by first-class mail with a copy of the written decision The date the decision is deposited with U S Postal Service shall constitute the date of its service The failure of a citee to receive a properly addressed decision shall not invalidate any hearing, city action or proceeding conducted pursuant to this article 3 Decisions of the hearing officer may be appealed to the city council within 30 days after the date of their service Each decision shall contain a statement advising the citee of this appeal right and the procedure for its exercise A citee shall file a notice of appeal with the city within 20 calendar days after the date of service of the hearing officer's decision 4 If a hearing officer's decision is not appealed in a timely manner, the decision shall be deemed confirmed 5 The city council is the sole reviewing authority and an appeal from a hearing officer's decision is not appealable to the Superior Court If a responsible person prevails on appeal, the city shall reimburse his or her fine deposit within 30 calendar days of the city council's decision on the appeal SECTION 2 This Ordinance has been reviewed for compliance with the California d Environmental Quality Act (CEQA), the CEQA guidelines, and the City's environmental a procedures, and has been found to be exempt pursuant to Section 15061 (b)(3) co (General Rule) of the CEQA Guidelines, in that the City Council hereby finds that it can } be seen with certainty that there is no possibility that the passage of this Ordinance will have a significant effect on the environment N SECTION 3 Any provision of the Grand Terrace Municipal Code or appendices thereto that are inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to the extent necessary to effect the provisions of this Ordinance SECTION 4 If any provision or clause of this ordinance or the application thereof to any person or circumstances is held to be unconstitutional or otherwise invalid by any d r court of competent jurisdiction, such invalidity shall not affect other provisions or clauses or applications of this ordinance which can be implemented without the invalid provision, 0 clause or application, and to this end, the provisions of this ordinance are declared to be severable E SECTION 5 First read at a regular meeting of the City Council held on the 8th of a September, 2015, and finally adopted and ordered posted at a regular meeting of said City Council on the of , 2015 Packet Pg 225 9/13/2015 Grand Terrace CA Code of Ordinances g b Chapter 8 112 - FIREWORKS Sections 8 112 010 - Dates and hours of sale and discharge Safe and sane fireworks as defined by Section 12529 of the Health and Safety Code of the state may be sold within the city during the period of June 28th through July 4th, twelve noon to nine p m and the discharge dates are June 28th through July 4th, twelve noon to eleven p m pursuant to the provisions of this chapter and not otherwise (Ord 224 § 1(part), 2006 Ord 178 § 1, 1998) 8 112 020 - License —Required Except as provided in this chapter, it is unlawful for any person to offer for sale or sell at retail any fireworks of any kind in the city without having first applied for and received a license therefor This chapter shall supersede Uniform Fire Code Section 78 102 as to safe and sane fireworks (Ord 224 § 1(part), 2006 Ord 178 § 2, 1998) 8 112 030 - License —Land use application —Public liability insurance All applications for a license to sell fireworks shall A Be made in writing accompanied by a license fee of fifty dollars and a land use application fee of thirty-three dollars submitted to the community and economic development department The fees are not for the purpose of revenue, but will be used to defray the costs of application processing, inspection and supervision A three percent surcharge will be paid to the city as partial reimbursement for extra law enforcement B Set forth the proposed location of the fireworks stand applied for The stands must be on private property located in the commercial and industrial or manufacturing zones and the written permission of the owner of record or lessee must accompany the application according to Zoning Code Section 18 73 211, Temporary Uses Allowed C Be accompanied by an assurance that if the license is issued to applicant, applicant shall, at the time of receipt of the license, deliver to the city clerk's office one hundred thousand/three hundred thousand dollars public liability and fifty thousand dollars property damage insurance policies with riders attached to the policies designating the city as an additional insured under this chapter, and a copy of the requisite permit from the State Fire Marshal D Be routed to the fire chief, building and safety director, and the sheriff's department via the land use application The community and economic development department will evaluate th( location of the fireworks stand and related issues (Ord 224 § 1(part), 2006 Ord 178 § 3, 1998) 8 112 040 - License —Prerequisites to issuance E a 00 W ti N Y O 3 LL N r T co L d a U c r y X w r c E t a The following qualifications must be met by each applicant for a license issued under this chapter A about blank Packet Pg 227 9/13/2015 Grand Terrace CA Code of Ordinances 9 b Fireworks stands need not comply with the provisions of the building code of the city, provided, however, that all stands shall be erected under the supervision of the building and safety director, who shall require that stands be constructed in a manner that will reasonably insure the safety of attendants and patrons C No stand shall have a floor area in excess of three hundred square feet D Each stand in excess of twenty-four feet in length must have at least two exits Each stand in excess of forty feet in length must have at least three exits spaced approximately equidistancE apart, provided, however, that in no case shall the distance between exits exceed twenty-four feet E Each stand shall be provided with two two -and -one-half gallon soda -and -acid or water pressure type fire extinguishers, underwriter approved, in good working order and easily d accessible for use in case of fire LL F Posters of current notices and fines need to be posted and copies of the rules and fines r handed out O0 (Ord 224 § 1(part), 2006 Ord 178 § 7, 1998) R U 8 112 080 - General requirements for licensees A All weeds and combustible material shall be cleared from the location of the stand including a distance of at least twenty feet surrounding the stand c B "No smoking" signs shall be prominently displayed on the fireworks stand E C Each stand must have an adult in attendance and in charge thereof while fireworks are stored a co therein Sleeping or remaining in the stand after close of business each day is forbidden D The sale of fireworks shall not begin before twelve noon on the 28th day of June and shall not y continue after nine p m on the 4th day of July o E All unsold stock and accompanying litter shall be removed from the location by five p m on the 2 6th day of July N F The fireworks stand shall be removed from the temporary location by twelve noon on the 8th day 00 of July, and all accompanying litter shall be cleared from the location by said time and date (Ord 224 § 1(part), 2006 Ord 178 § 8, 1998) U 8 112 090 - License fee and land use application fee c r The license fee for the selling of fireworks within the city shall be eighty-three dollars (fifty dollars x plus thirty-three dollars) per year per stand, which fee must be paid at the time application for a stanc W is filed with the community and economic development department E (Ord 224 § 1(part), 2006 Ord 178 § 9, 1998) a 8 112 100 -Temporary sales tax permit required Organizations licensed for the selling of fireworks are required to obtain a temporary sales tax permit from the San Bernardino office of the State Board of Equalization (Ord 224 § 1(part), 2006 Ord 178 § 10, 1998) 8 112 110 - Display of license and sales tax permit The license to sell fireworks and temporary sales tax permit shall be displayed in a prominent place in the fireworks stand about blank Packet Pg 229 AGENDA & STAFF REPORTS FOR THE REGULAR MEETING OF THE CITY COUNCIL AND THE CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY & THE GRAND TERRACE HOUSING AUTHORITY Tuesday, September 22, 2015 6.00 p.m. Regular Meeting COUNCIL CHAMBERS I GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313 Darcy McNaboe, Mayor Sylvia Robles, Mayor Pro Tern Jackie Mitchell, Council Member Doug Wilson, Council Member Bill Hussey, Council Member G Harold Duffey, City Manager Richard L Adams, City Attorney Pat Jacquez-Nares, City Clerk Sandra Molina, Community Development Director Linda Phillips, Child Care Director Cynthia A Fortune, Finance Director The Grand Terrace City Council meet's on the Second and Fourth Tuesday of each month at 6 00 p m CITY OF GRAND TERRACE CITY COUNCIL AGENDA • SEPTEMBER 22, 2016 Council Chambers Regular Meeting Grand Terrace Civic Center • 22795 Barton Road 6 00 PM The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www grandterrace-ca gov <http //www grandterrace-ca gov> CALL TO ORDER b ; d O At this time, I will convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Will be given by Council Member Hussey Pledge of -Allegiance Please join in leading us in the Pledge of Allegiance ROLL CALL Attendee Name PresV),— Absent Late Arrived Mayor Darcy McNaboe ❑ ❑ Mayor Pro Tern Sylvia Robles GY ❑ ❑ Council Member Jackie Mitchell ❑ ❑ Council Member Doug Wilson Gf' ❑ ❑ Council Member Bill HusseyF ❑ ❑ A SPECIAL PRESENTATIONS Presentation of Certificate of Recognition to Jacob Brunk RSwm\o resentation of Proclamation for Red Ribbon Week City of Grand Terrace Page 1 ,/*,enda Grand Terrace City Council September 22, 2015 B CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the City Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion Do I have a motion? `, Do I have a seconds Please vote 5 ,t 1 Waive Full Reading of Ordinances on Agenda _ DEPARTMENT CITY CLERK `ZP, 2 Approval of Minutes — Regular Meeting — 08/25/2015 DEPARTMENT CITY CLERK 3 Approval of Check Register No 08312015 in the Amount of $652,414 31 RECOMMENDATION Approve Check Register No 08312015 in the amount $652,414 31, as submitted, which includes the Check,Register Account Index for Fiscal Year 2014-15 DEPARTMENT FINANCE C PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting D CITY COUNCIL COMMUNICATIONS This is the time for City Council Communications Council Member Bill Hussey Council Member Doug Wilson Council Member Jackie Mitchell City of Grand Terrace Page 2 Y Agenda Grand Terrace City Council September 22, 2015 E F G Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe PUBLIC HEARINGS — NONE UNFINISHED BUSINESS Cooperative Agreement between the City of Grand Terrace and City of Colton For the La Cadena Drive/Litton Avenue Traffic Signal Project RECOMMENDATION 1 Approve a Cooperative Agreement Between the City of Grand Terrace and the City of Colton for the Installation and Maintenance of Traffic Signal at the Intersection of La Cadena Drive and Litton Avenue, 2 Authorize the City Manager to Execute the Agreement, DEPARTMENT COMMUNITY DEVELOPMENT (j, ►��+'"" May we have a staff report please? '50R Does Council have any Questions for Staff? Are there any Public Speakers) Do I have a motion? yyte f Do I have a seconVy-u-" Council Discussion Please vote I "f W 1 A s^ , NEW BUSINESS 'Y: D5 5 Appropriate $40,000 for Regulatory and ADA Compliance in Existing City Parks, and Appropriate $110,000 and Approve a Professional Services Agreement with MIG Inc for Design, Planning, Management, Communications and Technology Services for, Assessment of Existing City Parks, their Ability to Support Expanded Recreational Programs, Design, Planning and Cost Estimates for the Development of Three New Parks (Dog Park, Skate Park and Blue Mountain Nature Trail) RECOMMENDATION 1 Appropriate $40,000 in Quimby Fees for Regulatory and ADA upgrades to Richard Rollins and Pico Park(s) 2 Appropriate $110,000 in Quimby Fees for assessment of existing parks and for the design and cost estimates three new parks 3 Authorize the City Manager to Execute a Sole Source Agreement with MIG Inc Landscape Architectural Design Services for the assessment of existing City Parks, City of Grand Terrace Page 3 `Agenda Grand Terrace City Council September 22, 2015 their ability to support expanded recreational programs, Design, planning and cost estimates for the development of three new parks (Dog Park, Skate Park and Blue Mountain Nature Trail) DEPARTMENT CITY MANAGER May we have a staff report please? Mph 0 `e*6 Does Council have any Questions for Staff9 Are there any Public Speakers? Do I have a motion9 Do I have a second? A65 Council Discussion Please vote JC` 0 k am p'c.&Ie ftG Award of September-2015 Community Benefit Funds to the Foundation of Grand Terrace and the Terrace View Elementary Parent -Teachers Association (PTA) RECOMMENDATION 1 Approve the award of $350 00 of the City's Community Benefits Fund to the Foundation of Grand Terrace for GT Community Clean -Up Day on October 10, 2015, and 2 Approve the award of $1,000 00 of the City's Community Benefits Fund to Terrace View Elementary PTA for Red Ribbon Week on October 5 through October 9, 2015 DEPARTMENT FINANCE May we have a staff report please? U YY Does Council have any Questions for Staff? Are there any Public Speakers? Do I have a motion? �1t\soh Do I have a second Council Discussion Please vote CJ / p ' n Treasurer's Report as of June 30, 2015 �r RECOMMENDATION Receive and file the Treasurer's Report for the period ending June 30, 2015 DEPARTMENT FINANCE �qQ-RY0 May we have a staff report please?� Does Council have any Questions for Staff? Are there any Public Speakers? yw&Z/ Do 1 have a motion? /m City of Grand Terrace Page 4 Agenda Grand Terrace City Council September 22, 2015 Do I have a seconds Council Discussion S Please vote 5 , O 8 Authorization of Emergency Purchase Order for Street Sweeping Services RECOMMENDATION Authorize the City Manager to execute an emergency purchase order in the amount of Twenty -Five Thousand Eight Hundred Dollars ($25,800) to cover the expense of Street Sweeping Services through the end of February 2016 DEPARTMENT COMMUNITY DEVELOPMENT May we have a staff report please? Mn`A' Does Council have any Questions for Staff? Are there any Public Speakers? Do I have a motion Kv- Do I have a second `V Council Discussion, noyL,9,- Please vote 15,- 9 An Ordinance Amending Title 8 Chapter 8 112 (Fireworks) of the Grand Terrace Municipal Code �a RECOMME DATION Introduce ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE AMENDING CHAPTER 8 112 FIREWORKS OF TITLE 8 OF THE GRAND TERRACE MUNICIPAL CODE DEPARTMENT COMMUNITY DEVELOPMENT XL-�e-�°� May we have a staff report please? 16aA-N&K Does Council have any Questions for Staff? Are there any Public Speakers? Do I have a motion? W` �5 Of — Do I have a second? WPT Council Discussion Please vote H CITY MANAGER COMMUNICATIONS City Manager Duffey do you have any comments RECESS TO CLOSED SESSION q: ,j Q () K. City of Grand Terrace Page 5 Agenda Grand Terrace City Council September 22, 2015 if CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government Code Section 54956 8 Property Address 22201 Barton Road City/Agency negotiator G Harold Duffey, City Manager/Agency Director Negotiating parties Stater -Bros Under negotiation Parking Easement RECONVENE TO OPEN SESSION D' ( YY1 REPORT OUT OF CLOSED SESSION ol2 h't'o�, ADJOURN a 101 3V,m, � NKJ4 The Next Regular City Council Meeting will be held on Tuesday, October 13, 2015 at600pm Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting City of Grand Terrace Page 6 0 WE CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM v� DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be larred from further audience before the Council DATE .J Q—/ / �-- 2 / Z CJ NAME '�y �� e ��J>D '� f ADDRESS PHONE NUMBER (Please provide if information is being requested) 7- U AGENDA ITEM NUMBERYOU WISH TO SPEAK ON d S Q r l iv eL� CA—/ < QT TB TII/-r` DATE NAME ADDRESS CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be hared from further audience before the Council r\_0 a0k 4 Ce,5 PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK ON fr u✓ If c Carl-) ✓►tee CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be bored from further audience before the Council DATE ADDRESS ,1 PHONE NUMBER (Please prove& if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK ON SUBJECT (habc- CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM et DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and deconim applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attendmg a Council meeting shall be requested to leave the room and such person may be tarred from further audience before the Council DATE NAME � / — ADDRESSLea PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK �r- SUBJECT IG,40,elldl.- hA) , Z <Y 1 t ,#J 4- G/. L.-I i A�� CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council DATE NAME ADDRE PHONE NUMBER (Please provide if information is being requested) ` O 3,71— 32 SUBJECT Sd U09 [—nMrAt i_ Ar4I m"Alb,� .P A L QLAa�-- � A C-L ,0 LilA— rikls—rn ctry, n rERRAc CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM 0 DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council DATE �✓ 1 `� �i�l� E� < ��'� NAME ADDRESS PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK ON SUBJECT CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM u DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council DATE ADDRESS PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON SUBJECT W DATE CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council 22 2G k NAME � c � L ; ,e r s ADDRESS 1 1 g S 0 A %J C rL.5 A{ ?,z 3/ 3 PHONE NUMBER (Please provide if information is being requested) f G F 7 F-.T 4FF Pf AGENDA ITEM NUMBER YOU WISH TO SPEAK ON � A SUBJECT CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM ra DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be bored from further audience before the Council DATE NAME ADDRESS Lam` -e J Cu 0 PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK ON SUBJECT CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM ✓o DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attendmg Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be tarred from further audience before the Council DATE lL "01 ADDRESS PHONE NUMBER Please provi& if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK OIL SUBJECT CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be lnrred from further audience before the Council DATE NAME ADDRESS le:?�1/ �F W PHONE NUMBER (Please provtd✓ if information is being requested) AR09) oZ 13 ® 7-30,6 AGENDA ITEM NUMBERYOU WISH TO SPEAK ON 5— SUBJECT-+17��0�!'i�4"nLZ �wwM�y` DATE NAME CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be hared from further audience before the Council ADDRESS � \ 10-3 k 3 PHONE NUMBER (Please provt& if information is being requested) i ® — (� (3 � — �, 4') "t AGENDA ITEM NUMBERYOU WISH TO SPEAK OIL I SUBJECT Par C�.S CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM Gi2RN0 T fl E DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly envuonment Public members attendmg Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attendmg a Council meeting shall be requested to leave the room and such person may be tarred from further audience before the Council DATE NAME ADDRESS 23 33 b W61700,0,1 PHONE NUMBER (Please provide if information is being requested) 99,e)— i �3 2�-- AGENDA ITEM NUMBERYOU WISH TO SPEAK ON SUBJECT DATE NAME ADDRESS CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attendmg Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be hued from further audience before the Council r PHONE NUMBER (Please provide if information is being requested) S / zo:� AGENDA ITEM NUMBERYOU WISH TO SPEAK ON CT TP M('T VIJ'w,Z rJ DATE NAME ADDRESS CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be lnrred from further audience before the Council yg7 kC- st Cs CA c1 2 3 1 PHONE NUMBER (Please provide if information is being requested) Go AGENDA ITEM NUMBERYOU WISH TO SPEAK ON QT TR TprT �ck V- �� J DATE NAME CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and de�orum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be bured from further audience before the Council Re-W ADDRESS I Z; L N W � (SfI t� / 5-7— PHONE NUMBER (Please prove& if information is being requested) (90�) &, L,-1 y S Z AGENDA ITEM NUMBERYOU WISH TO SPEAK ON SUBJECT ��C-K` M1 DATE CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be hired from further audience before the Council NAME v v e-' b /\0707;1Y.y PHONE NUMBER (Please prove& if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK OIL SUBJECT & P DATE NAME CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council q1' -?- ; �' // 6, - - ""�/ i7-en ADDRESS JO Z Ofe la i A PHONE NUMBER (Please provide if information is being requested) �D�- T Za - 0 �/b 7 AGENDA ITEM NUMBER YOU WISH TO SPEAK ON 6. 6— SUBJECT DATE CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be tarred from further audience before the Council --�-� - ) S- "-V�Qz (y y N C- NAME ADDRESS 11 (�S- qoq ` PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK ON �5— SUBJECT PP) (�,16 D /�S r y CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM 0 � i AND R AfE DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confrontinhe City in an orderly envuonment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be lined from further audience before the Council DATE NAME Laurck VA—ce-- Q ADDRESS Z(0 DD LA.— �-' PHONE NUMBER (Please prove& if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK OIL SUBJECT 100 CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council DATE NAME M42 5eV4 ADDRESS a = c(g (J pA tttz N :e PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON SUBJECT 11 DATE CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM �o DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be barred from further audience before the Council Z1-1/ 5 NAME & r_1� PHONE NUMBER (Please provide if information is being requested) io -/-13 �R AGENDA ITEM NUMBER YOU WISH TO SPEAK ON O (. T - 1 SUBJECT J'L4� aO ✓ DATE, September 10, 2015 TO Advisory Commission on Water Policy FROM* Bob Tincher, Manager of Water Resources SUBJECT: Update on drought conditions Drought is nothing new to California where it is either wet or dry with not much in between California has built, and continues to build, its water system around this "feast or famine" hydrology, capturing water when it is available in wet years and storing it for use during droughts That said, this current drought is setting some new records with 95% of the state experiencing severe drought conditions, or worse California also depends heavily upon transporting water from the northern part of the state to the southern part of the state Snowpack is important" because it detains rainfall, as snow, and then slowly releases that water, as the snow melts, in the spring and summer allowing increased capture of more of this supply For this reason, Snowpack in the North part of the state becomes an important indicator for water supply conditions for both North and South This runoff helps fill the state's reservoir system°6his year, the snowpack in the North set a new historic low and last year was also one of the lowest on record Due to the current drought conditions, some local underground storage levels are at historic lows While storage levels are expecte o up in wet periods and down dunna drought penods, there is no way to predict when the next wet period will occur to refill the underground basins Not knowing when the ram will return is what causes water agencies to act to stretch current water supplies as far as possible this year, in case there is another dry year next year, and even the year after that 20/21 Council Report - September 22, 2015 SANBAG - Metro Valley Study Session - September 9, 2015 1 Reviewed - Construction Contract Change Orders for on -going SANBAG construction contracts 2 RFP for On Call Public Outreach support for the major projects program 3 Received Quarterly major projects status briefing report through June 2015 4 State Route 210 at Pepper Ave Interchange - Construction Co-op agreement with CALTrans and Solicit bids for mitigation of critical habitat impacts 5 I-10 Truck climbing extension project - Project initiation document phase cooperative agreement - CalTrans 6 Laurel Street Grade separation - cooperative agreement for bus service 7 Budget amendment for Agreement with City of Rialto 8 Revised project list for Valley major Street Program /Arterial sub program San Bernardino Valley Water District Advisory Commission on Water Policy - • Presentation by Riverside Highland Water Co • Enhanced Infrastructure Districts • Valley Districts Hydroelectic Generation Projects • Update of Drought Conditions • 2015 Regional Water Management Plan Statement SANBAG - Strategic Workshop The afternoon of Thursday, September 17 and the morning of Friday, September 18 Overview of Existing and Recent COG Activities - Originally formed as a COG Statutory Entity Discussion - Five separate legal entities • JPA -1973 • County Transportation Commission -1976 • Service Authority for Freeway Emergencies - 1986 • County transportation Authority --1989 • Congestion Management Agency --1990 As functions expanded, risk to member agencies has increased Options reviewed by an ad hoc committee 1 Do nothing, continue business as usual 2 Keep current structure, with added liability barriers/protections 3 Create a new stator entity - transferring employees and as many functions, rights, obligations, liabilities as legally possible to new entity Recommendations to the entire board will be a new proposed structure that will create two entities instead of 5 The JPA for the COG the new entity will be formed to act as CTA + CTC + SAFE and CMA New legislation will need to be written to address this change - the SANBAG board will receive this item - if accepted by the board it will work its way through the legislative process - each member agency will be asked to review the legislation and take a position, of support hopefully, on the item Board make up and voting rights will be similar what it is today • SANBAG's Role as a Council of Governments - Envisioning of the future of the County • SANBAG's Role as a Transportation Commission - Transportation needs - current projects planned and suggested new projects that are not currently part of the plan -such as rail to Ontario Airport Projected revenues of Measure I through the life of the measure • SANBAG's Role in Redlands Passenger Rail Operations - Review of options for running and maintaining the rail service once it has been completed Discussion of contracting with agencies - Omnitrans and Metrolink for maintenance of way, dispatch, and other operations Oversight Board for Successor Agency to the Former Grand Terrace Redevelopment Agency 1 Recognized Obligation Payment Schedule - 15-16B in the amount of $1,343,240 Adopted by unanimous vote of the Board members present RHWC serves the entire City of Grand Terrace and a portion of the Highgrove area in Riverside County (Show map of service area) We also have a few water services in San Bernardino County and Colton (Show pictures of Grand Terrace, Highgrove from above and Grand Terrace High School) Mention Grand Terrace High School RHWC established 1898 Mutual Water Company is a private water company owned by our shareholders The company was originally set up by irrigators for the purpose of producing and delivering water to their groves Also at that time we did deliver to the few houses in our service area as well as some deeded rights services that we made deals with to come across homeowners land to get the water from the well fields to the lands that needed watering The original founders of the Company bought a lot of land and pumped a lot of water from in a wide range of areas This is still benefiting us (Show pictures of old reservoir and Western Engine) This is a picture of one of our old irrigation engine for the pumps that was installed in 1926 We originally had 7 of these pumps We sold 5 for scrap, and eventually sent one to a museum in Oregon and then donated this one to the Citrus State Historic Park in Riverside As time went on and more houses were built we eventually transferred from an irrigation system to a domestic water system (Show a graph of the domestic, irrigation, and total water production since 1985) By the 1980's, the water system, both the domestic and irrigation were in poor shape In 1985 Just the domestic system had 39% unaccounted for water, or over 1 % million gallons per day of lost water due to leaks Unaccounted for water is the difference between the amount of water pumped and the amount of water delivered During a water survey performed in 1986, it was discovered that during a two week period in June of that year there were a total of 28 main and service leaks (Show pictures of broken water mains and old system) At that time we sold some land, raised the water rates by 50% and began the capital improvement plan which included the main replacement program (Show pictures of main replacement) We did not replace large sections of the irrigation system as we could irrigation was being phas d out The plan has worked very well as you can see with these graphs of main leaks since 1985 and unaccounted for water 139 leaks in 1987, 154 leaks in 1991 reduced to 1 leak each of the last 2 years Unaccounted for water went from 39% to an average of 3 % for the last three years (show graphs of main leaks and unaccounted for water) Since the program was initiated in 1986, we have replaced over 70% of the original domestic system In addition to replacing water mains and services the program has also drilled wells and constructed reservoirs (pictures of reservoir construction) We have also replaced all of our water meters with automated meter readers We use Master Meters (Show automated meter) In 2008 we built our new corporate facilities (Show office pictures) We spend about 20 to 40 percent of our annual budget every year on capital improvement Also all of our improvements and replacements have been without any loans or grants Everything has been done with our rate structure including our corporate office Today we continue with the capital program This year we recoated our largest reservoir (Show Picture of Marx 3 MG Reservoir), rehabbed and equipped a well that we have not needed including the building (Show pictures of LC#8) Phase 1 of our SCADA replacement, two phases In addition to the routine capital program, we are also in the midst of our biggest single expansion in our history By the late 1990's, a large portion of land in our service area that was originally irrigation was sold to a developer (Show pictures of land above development) After it went through the approval process and another sell, the new developer eventually started constructing the infrastructure The water system consisted of large distribution system, four reservoirs, three booster stations and eventually a new well In 2007 the economy went bad and the developer was foreclosed on The system sat unfinished until 2013 when the lender decided to go into the developer business and started construction once again (Show pictures of SMR from above) Since that time they have continued to install the backbone water system They had to recoat the reservoirs and are in the process of completing the booster pumps (Show pictures of Boosters, RN#21 and reservoirs) as well as the in tract system and this year they began building and selling houses (Show pictures of SMR houses) Overview of the current system We produce all of our own water and do not need to purchase water We have a total of about 13 million gallons per day domestic production and the peak day production in the last 5 years was August 14, 2012, when we produced a little less than 7 million gallons This chart shows the domestic production in the last 5 years (Show graph of last 5 years production) We have a total of a little over 8,000,000 gallons of storage with an additional 6 % million gallons of storage once the Riverside County reservoirs come on line (Show picture of reservoir) We have three pressure zones with one benefit of living in an area with hills and mountains are that we can use the elevation changes to create the pressure and do not need pressure reducing valves (Show pictures of Blue Mountain and reservoirs) Valley District has estimated that over 0-ches of extra rainfall (above average rainfall) is needed to re -fill local groundwater asms As a comparison, aver -age -rainfall in the area_ 'around 16 inches and the storms this summer provided about 2 inches of rain So, the area would need to receive about storms like the one we had this summer) Fortunately, when the ram comes, it can fill the underground basin in as quickly a_s 3 years if it falls in such a way that it can recharge before flowing downstream Due to the diversity of our local water portfolio and the careful planning of water agencies, we are not in a severe drought emergency like some areas of the state We will not run out of water today, tomorrow or next year That said, California is in the midst of a severe drought that is impacting imported and local water supplies with no end in sight Given the uncertainty of the drought, Californians must, once again, work together to make it through With everyone doing their part, we will not only get through this drought but will learn how to better stretch our water supplies which will help us make it through the next drought At this meeting, Bob Tincher will provide an update on the current drought conditions and share how water agencies are working to stretch current supplies while also working to develop new water supplies Staff Recommendation Receive and file 21 /21 Jacob Brunk Bio Jacob goes to Grand Terrace High School He is a freshman He has lived in Grand Terrace since he was 5 years old His mother is a nurse' m Riverside and his dad has worked at UC Irvine for the past 22 years in their fleet department He has one older brother who is a senior at GTHS, and a 26-year-old half-brother who is in the Army and lives in Arizona Information From Cant Noble This incident occurred on July 28th 2015 14 year old Jacob Brunk saw some fireworks being lit out in the open area between Grand Terrace and Riche Canyon Jacob and his friends had chosen swimming as their activity for the afternoon, so Jacob was armed with a beach towel Soon after noticing the fireworks he saw a fire start and started running in that direction While running he observed some "kids" fleeing the area With quick action Jacob single handed put out approximately I/4 acre brush fire using only his wet beach towel Upon arrival of Fire Station 23 equipment, we found the fire to be well in hand and one very exhausted Jacob Brunk Jacob was hot, sweaty, and covered in soot and ash It was only after talking to the very red faced young man that we discovered the chain of events With his quick action and bravery, Jacob single handedly prevented what most certainly would have been a much larger fire, and possibly a conflagration with a threat to the entire population of Riche Canyon This is why we want to present an award to this young man "No Fireworks Safety Zone Map" within Grand Terrace City Limits Very High Fire Hazard Severity Zone Within the City Limits of Grand Terrace — — — — City Boundary No Fireworks safety zone FIREWORKS ARE ALLOWED TO BE DISCHARGED ONLY ON JULY 4TH BETWEEN THE HOURS OF TWELVE NOON AND ELEVEN P.M. • West of La Cadena Dr • North of Brentwood St • East of Preston St • East of Dos Rios Ave • East of Whistler St • East of Oriole Ave FIREWORKS CAN ONLY BE DISCHARGED ON PRIVATE PROPERTY On JGWJVI�J�Y'•L l�it'I"OIILP �/�' � �'` i �� . 10010 I NEE / . `ili w n r /ww •�r J� 1 -- qr wt uri wMi � nu_ p i'tii G 1 „!� I� 111- rc �� I� r ■ u r ' � �e .iJ� r .��1 ■ /� : �-= C �a _ ► sae n � �uur i� � ��';' F�� .� I i l■ lur � i � . �/ � Ordinance No. ; Adopted on • , C, weg K ov ARN ;ew+ � � ; +'Ti-'tw-•r-��"�y`�L r��l^C ice, .�, �� J ��y`, 4a->. On 1 iE � Aft I mlmlkf 0% 9- AF% r% A Wk I rm% r-r%r% A O%r- i 9/22/2015 . MCC11(tio, CITY OF GRAND TERRACE_ TREASURER'S REPORT City Successor A-gency Total " Cahforma Asset Management Program C( AMP) 3 888.332 0 - $3,888332 ocal A encv Investment Fund (LAIF 845.020 18 494 592 19 339 612S BANK - First American reasuryFund 1,071,782 0 1071782 BVA Compass Time Deposit 0 �50 94 000 94.000 ank of America - Savm s Account 230 l 0 50,230 ank of America - General Operatingccount JL 2.814303 �0 2;814.303 ank of America - Successor Agency ccount i 0 876 542 - 876.642 OTAL POOLED CASH — - - -8.669.667; 0--w- -, CITY OF GRAND TERRACE r TREASURER'S REPORT June 30, 2015__ Pooled Cash CAgency Successor! { Total TOTAL POOLED CASH Y$8.669.66Z $19,465,1341 II $28,134,801 Successor l _Funds Held by Fiscal Agent City —Agency Total U S Bank - First American Treasury Obligations 2011A TABS $0 $1,2_ 81,042 $1,281,042 U S Bank - First American Treasury Obligations 2011B TABS _.._ �m 0 _ 476.942 476.942 TOTAL FUNDS HELD BY FISCAL AGENT II y757,984 �Z1984 ___ TOTAL CASH & INVESTMENTS $21,223,11i1 $29 892 785 �$8.662,667' 29 00% 71 00%�I 100 00% l Petition for Speed Bumps Petition summary and Stop Sign at Van Buren and Oriole is continually being ran along with high speed of traffic on Van Buren being a concern for background safety Recently a vehicle even drove into one of our neighbor's house Action petitioned for We, the undersigned, seeking your help in urging our community leaders in put in speed bumps to help slow drivers and reduce the risk to our children, homes, and increase of quality of life Painting lines and lights on stop signs only detour the law abiding citizen who already stops and drives the speed limit Speed bumps are needed to slow the drivers are going to run the sign regardless Besides the running the Stop is only half the problem, speed is the other half Installing speed bumps T helps decrease both Printed Name Signatu a Address Comment Y Date e,� Zl� �L L 4 ZZLrLl L-/ V &'tow C. Jan S:)j 9 1 3 Q-6 t) J1 edm csout3 \/& °l 0 12611 Orl 6le Ave - 9 - � 0 N`Y Gf k�slv�✓ 6') S o v�.�.<< asp« 50-10 S4- � w�ss server 1we on Panted Name Signature Address - Comment r „ ka� Date I c w 2277 5 VOn btoven It f `s Ana (�lG, a �v S q lat I l- A4 S 2�35 �uv� �j231� �1�✓ ��a,�i�, ems• ��c.. 4-Al.1 -�, a w ► 1 �1 t� 1 V-A L evv i sl, c �a V�*, Tel~ �Q v OAA &f A'A (T e-- d(ov Aylt a v of ` l zqq a� �'o _ V _ � -ZI -15- +a .jsN :t4 w $i yew ""w PrintedfName �� }.. mg i"Mz tikt Ye' -s i�ro Signature t �� r 4w F.fi a-t° 3k✓�. �w. ,"'1.J .&n.'SE .� G Y w .rN'�. %4 ik Address r if. w 4Mi� )* Comment e . ;Date 112 l [S EnterL-4 r-�-e� a-a-� � s 1C�� _ z1 /S 5tp 3/ \ s l- D o L�& caw -Keys cdc 126-213 eolol 61.9 y�L21 I 9/22/2015 S' fr �R � F { IAI a �•+ �.G�— 42 4Fg _ Open Space and Parks Projects G • Overview of Tonight's Presentation — Existing Parks System Purpose — Compliancel with Health and Access Laws — Capacity of'IExisting Parks -� New Parks — Funding (Quimby Fees) — Questions f E J 1 } o . R 9/22/2015 Compliance with Health and Access Laws • Richard Rollins Park and Pico Park have concession, stands operated by community athletic leagues Compliance with Health and Access Laws • CHAPTER 1 General Provisions Deliverables 113700 These provisions shall be known, and may be cited, as the • Insure concession stands meet California Retail Food Code, the California Retail Food Code hereafter referred to as "this part " preparation standards • 113703 The, purpose of this part is . Reduce City Liability and to safeguard public health and increase safety standards of provide to consumers food that is food sold from city owned safe, unadulterated, and honestly concessions stands presented through ado Iption of science -based standards 9� t G T LYLtRq `. � qr c s � CqIF0RNt* l 3 s c 9/22/2015 Capacity of Existing Parks • Assessment of existing parks and recreation facilities �• Engage citizens and special interest groups to talk about the park system and what it should look like by 2030 • Discuss the need to formalize or confirm existing park relationships to meet community needs i • Review noncompetitive recreation requests Capacity of Existing Parks • Are we meeting the Deliverable needs of all our Community engagement residents' park and - Youth Athletic Leagues open space needs? - Adult Athletic Leagues - Noncompetitive - Nature lovers a 5 9/22/2015 New Parks • Skate Park • Citizen Group Activated • Private and Public Sites available • Services to be performed by MIG Inc Scope of Services — Site Reconnaissance — Base Map Preparation — Conceptual Site Master Plan — Opinion on Probable Construction Costs 7 9/22/2015 Open Spaceand Parks Projects 4'M M ,DOG LARK RULES `a �I[.H�tlTfh�� 9 p� r� r o L �Qt�UL 4�UP� Af- e d A4D UaJo 5 K h,uir,j C c)C-�o be. on o,l O qs-4 J 1 _ a / 1 I/1/1 111 IC {/ /1Y O"�__�_ � t/`�/ /`^� L�P � ,�` d � �" `" ` --`��V • '� A' Vu C JLac . u�� n LAX 2 w L-Ls God- �S foK 0'� ) CLL(j n r tA &I .inn % ► D UL l C n& h CtOnn ,a D ICI I ��J`'/ '\ ✓1NCLY.Q V / 1 " `" -� G%!_!�)' ter'yl.(�"' mil. ©V- l.J-� � �'�-- j/�-�-��i/ l�--C • � c� %�.U� %%�@.t/V2�� - 1J�0 (ZL -1-C) rzp AA` 3Aj iAals a • - Saoe- 14-- r�c�rc ► '-�c 5 w�i►�- �-�t.QhszCur�e Cse�P,��s p ��,2 �5 C�� 8 `Pe Q "It pe�kL6. la. ma,�,z - ry f �CM�X.0 r�Pr- 11� i �So�, - � 1,�.� r�l-� u�or_c� �� - a� .�1, a�►�� li.�'� o 4L-L� -UAA O'u— V Mqk aPT;- 4APIrd W � I�- 5 fyw-r - .01 a, /UeoC c� 7 0 qzlb - C� �CJ1\1V11� IC, vo 9f .YYI r Sv CL14.uld �-O i.L/1 Z -v6 JUL Cs. kil 4 l/- ' ® sj SV7W 550A- pm TIkE� /o qia/ 6-lb I (YUL lLV�-t�1 `�-�2 �R � � ().AboofL osa2 d-Scv�zvs. i 11 op %tot Lofty- UY 4�- .ko A rv+U i s -- t; i&, OR06 • NJ Obaboj, - -713 f�W Ca-