10/27/2015I
CrFY, OF GRAND TERRACE
AGENDA & STAFF REPORTS
FOR THE
REGULAR MEETING OF THE CITY COUNCIL AND THE CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY
REDEVELOPMENT AGENCY & THE GRAND TERRACE HOUSING AUTHORITY
Tuesday, October 27, 2015
6:00 p.m. Regular Meeting
COUNCIL CHAMBERS
GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313
Darcy McNaboe, Mayor
Sylvia Robles, Mayor Pro Tern
Jackie Mitchell, Council Member
Doug Wilson, Council Member
Bill Hussey, Council Member
G Harold Duffey,'City Manager
Richard L Adams, City Attorney
Pat Jacquez-Nares, City Clerk
Sandra Molina, Community Development Director
Linda Phillips, Child Care Director
Cynthia A Fortune, Finance Director
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6 00 p m
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CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA • OCTOBER 27, 2015
Council Chambers Regular Meeting 6 00 PM
Grand Terrace Civic Center • 22795 Barton Road
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If
you require special assistance to participate in this meeting, please call the City Clerk's
office at (909) 824-6621 at least 48 hours prior to the meeting
If you desire to address the City Council during the meeting, please complete a Request
to Speak Form available at the entrance and present it to the City Clerk Speakers will
be called upon by the Mayor at the appropriate time
Any documents provided to a majority of the City Council regarding any item on this
agenda will be made available for public inspection in the City Clerk's office at City Hall
located at 22795 Barton Road during normal business hours In addition, such
documents will be posted on the City's website at www grandterrace-ca gov
<http //www grandterrace-ca gov>
CALL TO ORDER f`
Convene City Council and City Council as the Successor Agency to the Community
Redevelopment Agency
Invocation
Pledge of Allegiance
ROLL CALL
Attendee Name
,Present
Absent
Late
Arrived
Mayor Darcy McNaboe
❑
❑
❑
Mayor Pro Tern Sylvia Robles
❑
❑
❑
Council Member Jackie Mitchell
❑
❑
❑
Council Member Doug Wilson
❑
❑
❑
Council Member Bill Hussey
❑
❑
❑
A SPECIAL PRESENTATIONS - NONE
B CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial
They will be acted upon by the City Council at one time without discussion Any Council
Member, Staff Member, or Citizen may request removal of an item from the Consent
calendar for discussion
City of Grand Terrace Page 1
Agenda Grand Terrace City Council October 27, 2015
F UNFINISHED BUSINESS
5 An Ordinance Amending Title 8 Chapter 8112 (Fireworks) of the Grand Terrace
Municipal Code
RECOMMENDATION
Adopt ORDINANCE NO 285, AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE AMENDING CHAPTER 8 112 FIREWORKS OF TITLE 8
OF THE GRAND TERRACE MUNICIPAL CODE
DEPARTMENT COMMUNITY DEVELOPMENT
G NEW BUSINESS
6 Amendment of Contract for Street Maintenance Services with Roquet Paving, Inc
RECOMMENDATION
1 Extend the contract term to August 27, 2016 for the one year extension allowed in
the Professional Services Agreement,
2 Increase the Roquet Paving -purchase order by $50,000, and
3 Amend the Roquet Paving contract to reflect the name change of the vendor
DEPARTMENT COMMUNITY DEVELOPMENT
7 Public Convenience and Necessity Finding for Gourmet Beer Wine and Foods
RECOMMENDATION
Direct staff to issue a Public Convenience or Necessity Letter to the California
Department of Alcohol Beverage Control in support of the license `
DEPARTMENT COMMUNITY DEVELOPMENT
8 Approve a Professional Services Agreement with RSG Group, Inc for Long Range
Property Management Plan Services
RECOMMENDATION
Approve Profess ional'JServices Agreement with Rosenow Spevacek Group, Inc for a
one year term and authorize the Executive Director to administratively renew this
agreement for up to two renewal term periods of one year each
DEPARTMENT COMMUNITY DEVELOPMENT
City of Grand Terrace Page 3
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES • OCTOBER 13, 2015
Council Chambers Regular Meeting 6 00 PM
Grand Terrace Civic Center • 22795 Barton Road
CALL TO ORDER
Mayor McNaboe convened the City Council Meeting at 6 00 p m
Invocation was given by Pastor Jordan Barker Grand View B �ptist Church on the Hill
Pledge of Allegiance was led by Council Member Wilson
ROLL CALL
Attendee Name ;
Title
Status
Arrived
Darcy McNaboe
Mayor
Present
Sylvia Robles
Mayor Pro Tern
Present
Jackie Mitchell
Council Member
Present
Doug Wilson
Council Member
Present
Bill Hussey
Council Member
Present
G Harold Duffey
City Manager
Present
Pat Jacquez-Nares
City,Clerk
Present
Richard Adams
City Attorney
Present
Sandra Molina
Community Development Director
Present
Linda Phillips
Director of Child Care Services
Present
Cynthia Fortune
Finance Director
Present
Robert O'Bnne
Leiutenenant
I Present
A SPECIAL PRESENTATIONS
Presentation of a Proclamation for Binational Health Week
Mayor McNaboe acknowledged and read for the record the Binational Health Week
Proclamation
B CONSENT CALENDAR
All Consent Calendar Items
RESULT APPROVED [UNANIMOUS]
MOVER Sylvia Robles, Mayor Pro Tern
SECONDER Jackie Mitchell, Council Member
AYES McNaboe, Robles, Mitchell, Wilson, Hussey w
City of Grand Terrace
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Minutes Grand Terrace City Council October 13, 2015
stated that the information was already on the City's channel 3 and that staff would work
with the Water Company for additional methods
Sally McGuire, spoke on behalf of the Chamber and Foundation, the Chamber would
like to set up a meeting with the City Manager They would like to discuss the
Chamber's interaction with the City, how the Chamber currently operates and how the
Chamber can help the City and businesses succeed She further provided an update on
Healthy Cities, stating she had interviewed two potential fellows Ms McGuire
announced their Halloween event on October 31, 2015 at Richard Rollins Park from
approximately 5 00 to 8 00 p m She requested volunteers and candy donations for this
event Candy donations could be taken to CalSkate
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Pastor Alger Keough, Azure Hills Seventh Day Adventist Church, introduced himself d
and was looking forward to working with everyone
D CITY COUNCIL COMMUNICATIONS H
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Council Member Bill Hussey 0
Council Member Hussey thanked everyone who attended the meeting He reported that o
he attended the League of California Cities Conference on September 30th through
October 2"d in San Jose and provided the highlights of the conference Conference
materials could be downloaded on the League of Cities website Council Member CD
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Hussey thanked City staff that attended, Mayor Pro Tern Robles, and City Attorney
Adams He reported that the League has a new president the Mayor of Rancho
Cucamonga, Dennis Michael Council Member Hussey learned at the conference that 46
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Grand Terrace was not the only city with financial problems and that new legislation was
coming out for vapes (vapor electronic smoking) Greg Lucas, State Librarian and key
note speaker, was available to go to any library, Council Member Hussey wanted to see
if he would come to our library to provide insight and speak to the Council Council
Member Hussey voted on the following resolutions League By -Laws and Amendments
on successor to fill vacancies, Regulation of Treatment Facilities to avoid over a
saturation in residential zones Support for SB593 Temporary Rentals to allow for a
TOT tax for rentals under 30 days Council Member Hussey thanked staff for the three a
day study session on the 2030 Vision He was involved in the GT Clean-up on the a
weekend and requested that City staff look into maintenance of the orange trees by the
Senior Center He also thanked everyone who participated in the GT Clean-up Day
Event
Council Member Doug Wilson
Council Member Wilson reported on the October 7, 2015 SANBAG meeting as follows
1 He requested that the SANBAG Clerk remove Item 22D from the Consent Agenda
Item 22D was proposed to re -program the Regional Improvement Program
Construction Funds for the 1-215 Barton Road Interchange Project in the amount of
$22 611 million from Fiscal Year 2016/2017 to 2017/2018 for the same amount
City of Grand Terrace Page 3
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Minutes Grand Terrace City Council October 13, 2015
The Board, acting as the County Transportation Authority, approved a Cooperative
Agreement with Caltrans defining roles, responsibilities, and funding for the 1-10
Eastbound Truck Climbing Lane Extension Protect, with Caltrans as lead and
SANBAG reimbursing Caltrans a maximum of $350K of Measure I funds
Also acting as the County Transportation Authority, approved Amendment 1 to the
Coopertive Agreement with the Colton Unified School District for bus services during
construction of the Laurel Street Grade Separation Protect in the amount of
$168,630 for a revised total of $597,416
Also acting as the County Transportation Authority, authorized the release of
Requests for Proposals (RFP's) for On Call Public Outreach Services for the County
Authority's Major Protects Program
5 Under the heading of Regional/Subregional Planning - SANBAG received and filed
information on the advanced Regional Rail Integrated Vision - East (arrive) Corridor y
Protect update - c
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They approved the Cooperative Agreement with the County Of San Bernardino And a
The Southern California Association Of Governments (SCAG) for SANBAG to 0
contract for consultant services for the Phase II Countywide Habitat Preservation/ to
Conservation Framework Study for an amount NTE $275K, including SANBAGLO
protect management costs NTE $25K N
6 Under the heading of Transit/Rail - received the July 2015 Right -of -Way Grants of
Use report and filed
The Board, acting as the County Transportation Commission and -the county
Transportation Authority, approved Amendment 1 to a contract with the Southern
California Regional Rail Authority and SANBAG for design and construction support
for the Eastern Maintenance Facility and the Downtown Passenger Rail Protect for
an additional $1 774 million for a total NTE or $2 562 million and extended to June a
30, 2017
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Also approved a Budget Amendment to increase FY 2015/2016 Budget in the
amount of $1 5 million for a new task total of $52 661 million c
7 The Board, acting as the County Transportation Authority, approved a contract for
$25 197 million for final mainline design services on the Redlands Passenger Rail
Protect A 10% contingency amount was also authorized for the Executive Director
8 The Board, acting as the County Transpiration Authority, approved a contract for
NTE $500K for public outreach and branding services for the Redlands, Passenger
Rail Protect
City of Grand Terrace Page 5
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Minutes
Grand Terrace City Council
October 13, 2015
New statutory entity legislation - created a new statutory entity titled the San
Bernardino County Transportation Authority swallowing up the rights, obligations,
powers, and duties of the County Transportation Authority, the Transportation
Commission, the County Service Authority For Freeway Emergencies, and the
County Congestion Management Agency
Amended Southern California Regional Rail Authority Budget request for 2015/2016
- Increased So Cal Regional Rail Authority Operating Assistance allocation from
$12 848 million to $15 011 million Also approved an Expense Budget for Commuter
Rail Operating by $2 163 million for a total of $20 646 million
Council Member Jackie Mitchell
Council Member Mitchell thanked Mayor Pro Tern Robles and Council Member Hussey
for attending the League of California Cities Conference She also thanked Mayor
McNaboe, Council Member Hussey and all of the volunteers that were out on Saturday
for GT Clean-up Day Event Council Member Mitchell announced the Chamber's 2015
Golf Tournament on November 6, 2015 at Arrowhead Country Club, you may contact
the Chamber to secure a sponsorship or register as a participant She stated that she
went shopping to Stater Brothers and received a decorated shopping bag done by
Terrace View Elementary for Red Ribbon Week Her bag was decorated by Celina Knox
a third grader at the school and the bag read "your life is in your hands" what a great
message She also commended the Terrace View PTA for all their hard work Council
Member Mitchell requested that the City develop a recognition program for businesses
hitting anniversary milestones in the City of Grand Terrace She also volunteered to be
part of the Chamber meeting with the City Manager
Mayor Pro Tern Sylvia Robles
Mayor Pro Tern Robles reported that she and the City Manager met with the Omnitrans
CEO, Scott Graham and operations staff, to discuss current transit service within Grand
Terrace Omnitrans would provide a presentation, at a later date, when invited by the
City Manager and when the agenda had room Some key points discussed were as
follows
1 GT has a ridership of 1500-1600 passengers per month,
2 Average weekday ridership is 73 passengers,
3 The VA Hospital is the most frequent destination on the northbound trip, and the
intersection at Center and Michigan (the end of the line) is the most frequent
southbound trip,
4 A sampling of 81 trips reveals the most frequent stops and boardings were to and
from the Stater Bros Market on Washington Avenue, in Colton The second was the
Blue Mountain Villas
City of Grand Terrace Page 7
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Minutes Grand Terrace City Council October 13, 2015
E PUBLIC HEARINGS
7 Zoning Code Amendment 15-01 Revising Chapter 18 80 Signs
Community Development Director Molina provided a brief presentation
CONTINUE INTRODUCTION OF THE PROPOSED ORDINANCE PUBLIC HEARING
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RESULT APPROVED [UNANIMOUS]
MOVER Jackie Mitchell, Council Member
SECONDER Sylvia Robles, Mayor Pro Tern
AYES McNaboe, Robles, Mitchell, Wilson, Hussey
F UNFINISHED BUSINESS - NONE
G NEW BUSINESS
V
8 2013-2021 Housing Element, Status and Future Actions
Community Development Director Molina introduced consultant John Douglas
John Douglas, Consultant, presented a PowerPoint presentation for this item
A Council, staff, and consultant discussion ensued on the repercussions of not having a
certified Housing Element which included a lack of grant funding, potential legal issues,
and lawsuits Council requested information on demographics to show how many
people met the criteria where the City had the shortfall Also discussed, was the ability
to have developer's lnfill the City's potential areas and residents not wanting high
density apartments in their neighborhood Further discussed was the ability to hold
complex management responsible for good tenants and the possibility of having existing
complexes make more units low mod housing Clarification was provided on the State's
regulations on existing complexes and future complexes Council asked if there was the
possibility of using modular homes or mobile homes and the potential of additional land
from the 1-215 Barton Interchange Another options discussed was mixed used zoning
and senior housing
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City Manager Duffey stated that staff was asking for direction and recapped the Council
discussion on the possible housing which included the City's available land inventory,
the demographics, Cap and Trade, live work lofts, veteran housing, and studenl
housing
RECEIVE STAFF REPORT AND RECOMMENDATIONS, AND
2 INITIATE AMENDMENTS TO THE GENERAL PLAN AND ZONING CODE
RESULT APPROVED [4 TO 01
City of Grand Terrace Page 9
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Minutes
Grand Terrace City Council
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October 13, 2015
monthly roundup newsletter of the Council approved actions that would be provided
monthly but did not replace the Citywide newsletter Mr Duffey acknowledged the work
that staff did last week on the three day 2030 Vision Plan workshops and a special
thanks to Finance Director Fortune for her assistance Mr Duffey stated that the revised
2030 Vision, Plan would be brought back to the Council within the next 60 days He
further stated that the Council would be receiving a flyer from the Child Care Center
informing them of their efforts to fill the child vacancies He and Child Care Director
Phillips were working on providing a corporate discount
Mayor McNaboe asked the Council Members if they would allow time for Ashley Jones
to address the Council By Council consensus, Ms Jones was allowed to address the
Council
Ashley Jones, Field Representative for Assembly Member Cheryl Brown, announced
that their San Bernardino District Office was looking to hire interns, for information call
(909) 381-3238 She further announced and invited everyone to Assembly Member
Brown's Annual Public Forum on Sickle Cell Anemia on Friday, October 16, 2016 at the
Fontana Kaiser off of Slover Avenue from 6 00 p m to 8 00 p m Ms Jones further
stated that Cover California open enrollment began on November 1, 2015 for assistance
call (909) 381-3238
RECESS TO CLOSED SESSION
Mayor McNaboe recessed the City Council into Closed Session at 8 12 p m to discuss
the item as listed on the agenda
CLOSED SESSION
Conference with Labor Negotiators - Pursuant to Government Code Section 54957 6
Agency Negotiator G Harold Duffey, City Manager
Unrepresented employee Management Employees
RECONVENE TO OPEN SESSION
Mayor McNaboe reconvened the City Council to Open Session at 8 29 p m
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REPORT OUT OF CLOSED SESSION
Mayor McNaboe reported that the Council met in Closed Session, received a briefing,
Council provided staff direction, and there was no further reportable action
ADJOURN
Mayor McNaboe adjourned the meeting at 8 30 p m
City of Grand Terrace Page 11
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AGENDA REPORT
MEETING DATE October 27, 2015 Council Item
TITLE Request by the Foundation of Grand Terrace for a WaiveL r of
City Special Event and Facility Use Fees Related to the
Annual Halloween Festival
PRESENTED BY Sandra Molina, Community Development Director
RECOMMENDATION Waive Special Event and Facility Use fees in the amount of
One Thousand One Hundred and Thirtv Dollars ($1.130 00)
BACKGROUND
As they have for the last few years, the Foundation of Grand Terrace will be putting on
the annual Halloween Festival This is another activity that the Foundation took over
from the City when the City scaled back on City -funded events The event will be from
5 00 p m to 8 00 p m at Richard Rollins Park with set up activities beginning at 2 00
pm As in previous years, activities include music, snacks, game booths and a dog
costume contest
On October 8, 2015, the Foundation submitted the Special Event and Facility Use
Applications The associated filing and facility use fees total $1,130 00 The bulk of the
fees are the new Special Event filing fee of a deposit of $620 (actual costs) The
Foundation is requesting that the City Council waive these fees Calculation of the fees
includes maintenance staff to ensure that our facilities are clean and working properly
DISCUSSION
The Foundation of Grand Terrace was founded to develop resources that would
strengthen the community and has formed several committees to better address
specific programs and projects The committee members are volunteers who offer their
time and expertise to accomplish certain community projects
The Halloween Festival is an ongoing community event because of the commitment of
the Foundation Therefore, it is recommended that the City Council support the
Foundation's efforts, and waive the filing and facility use fees in the amount of
$1,130 00
The anticipated City fees are as follows
Item
Fee
Special Event Filing Fee
$620 00
Use of fields
$70 00
Public Works Maintenance (5 hours)
$440 00
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MEETING DATE
TITLE
FWV
AGENDA REPORT
October 27, 2015 Council Item
Purchase Order Authorization for Progressive Solutions, Inc
Sandra Molina, Community Development Director
RECOMMENDATION Authorization to increase a Purchase Order in an amount not
to exceed $1,000 00 for a new annual total of $11,123 68
with Progressive Solutions, Inc
2030 VISION STATEMENT
This staff report supports Goal #1 Ensuring Fiscal Viability by exploring creative means
to provide services
BACKGROUND
The City has an ongoing software maintenance contract with Progressive Solutions, Inc
(PSI) for Code Track, Pet Track, License Track and Cashier Track, all of which are PSI
software systems Code Track encompasses the rental inspection program
The annual PSI software maintenance costs are shared by Code Enforcement and
Finance budgets, and the maintenance fee for FY 2015-2016 has already been paid
1-11 i�&1*91.I
In order to facilitate, the reporting of Code Enforcement activities, Staff met with PSI to
review the Code Track software PSI has provided a price quote to the City to add a
Dashboard Interface to the existing software Dashboard provides advanced graphical
statistics reports and would provide greater efficiency, since the statistical would no
longer need to be manually compiled
The Dashboard software would add an additional $1,000 to the � PSI software
maintenance cost Staff is recommending that City Council authorize a $1,b00 increase
to the existing purchase order totaling $11,123 68 annually for Progressive Solutions,
Inc
FISCAL IMPACT
The Community Development Department 2015-2016 budget has funds available for
the increase of this purchase order in the budget line item listed below
FY2015-16 PROPOSED BUDGET LINE ITEM
FUND
ACCOUNT
ACCOUNT TITLE
AVAILABLE
BUDGET
General
10-187-246
Enforcement Programs - Maintenance
$10,900 00
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Budgetary Quote for Grand Terrace from
Progressive Solutions Inc.
9/18/2015
CodeTrack Dashboard
PSI Dashboard see pncing notes n m'
Dashboard Interface
$1000*
Annual Maintenance
$1000
*Initial 1000 dollar configuration fee also pays for Software maintenance until July 1st 2016
PRICING NOTES
PSI Dashboard
A The Standard PSI Dashboard comes with up to 10 data graphs to graphically display
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data, a user manager to display requested analytics on workers, and an account
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tracker to view specific sensitive accounts
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B The Standard Code Enforcement graphs are Number of Incidents over a period/of
Time (line), Different types of violations (Pie), Year over Year Comparison Incident
a'
(Line), Total Revenue Year over Year (bar), Cases Closed by Officer (Pie)
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C Users are allowed to add up to 5 additional graphs for data presentation, from
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request it can take between 3-10 business days and will require a software update to
add an additional graph
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MEETING DATE
TITLE
PRESENTED BY
AGENDA REPORT
October 27, 2015 Council Item
An Ordinance Amending Title 8 Chapter 8 112 (Fireworks) of
the Grand Terrace Municipal Code
Sandra Molina, Community Development Director
RECOMMENDATION Adopt ORDINANCE NO , AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF GRAND TERRACE
AMENDING CHAPTER 8112 FIREWORKS OF TITLE 8 OF
THE GRAND TERRACE MUNICIPAL CODE
2030 VISION STATEMENT
This staff report supports the City's adopted Mission to preserve and protect our
community and its exception quality of life through thoughtful planning, within the
constraints of a fiscally responsible government
BACKGROUND/DISCUSSION
On October 13, 2015, the City Council introduced an ordinance to amend Chapter 8 112
(Fireworks) of the Municipal Code to regulate the sale and use of safe and sane
fireworks, including the establishment of a temporary fireworks stand for retail sale of
safe and sane fireworks, and the dates that the fireworks can be sold and discharged
The attached ordinance is ready for adoption
FISCAL IMPACT
No adverse fiscal impact to the General Fund will occur as a result of the adoption of
the ordinance
ATTACHMENTS
• Chapter 8 112 Fireworks —Second Reading (DOCX)
• No Fireworks Safety Zone GT_9 22 2015 (PDF)
APPROVALS
Sandra Molina
Completed
10/14/2015 8 05 AM
Finance
Completed
10/16/2015 4 45 PM
City Attorney
Completed
10/19/2015 2 18 PM
Community Development
Completed
10/22/2015 10 38 AM
City Manager
Completed
10/22/201511 48 AM
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ORDINANCE NO
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE AMENDING CHAPTER 8112 FIREWORKS OF TITLE 8 OF
THE GRAND TERRACE MUNICIPAL CODE
WHEREAS, according to the 2014 Fireworks Annual Report prepared by U S
Consumer Products Safety Commission
• Fireworks were involved in an estimated 10,500 injuries treated in U S hospital
emergency departments during calendar year 2014, and
• An estimated 7,000 fireworks -related injuries were treated in U S hospital
emergency departments during between June 20, 2014 and July 20, 2014, and
• Children 5 to 9 years of age had the highest estimated rate of emergency
department -treated fireworks -related injuries
WHEREAS, according to the National Fire Protection Agency, in 2011, fireworks
caused an estimated 17,800 reported fires, including 1,200 total structure fires, 400 0
vehicle fires, and 16,300 outside and other fires, and N
WHEREAS, according to the National Fire Protection Agency, on July 4th in a typical
year, far more U S fires are reported than on any other day, and fireworks account for
two out of five of those fires, more than any other cause of fires, and
WHEREAS, in 2007, the California Legislature enacted SIB 839 amending the State
Fireworks Law to authorize local jurisdictions, as of January 1, 2008, to prohibit the
possession of dangerous fireworks in, the amount of 25 pounds or less and to assess a
civil fines for the unlawful possession of 25 pounds or less of dangerous fireworks, and
WHEREAS, SB 839 mandates the amendment of any ordinance of a local jurisdiction in
effect on or after January 1, 2008, that is related to dangerous fireworks to
• Include provisions for cost reimbursement to the Office of the State Fire Marshal
and the collection of disposal costs as part of an administrative fines, and
• Provide that fines collected pursuant to the ordinance shall not be subject to the =
disbursement required by,section 12706 of the California Health & Safety Code, E
and
• Limit the prohibition on the possession of dangerous fireworks to those persons a
who possess 25 pounds or less, ,
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8 112 070 - Permit - Prerequisites to issuance
8 112 080 - Suspension of permit - Appeal procedure
8 112 090 - Operation of stand
8 112 100 - Temporary fireworks stands
8 112 110 - Public advertisement
8 112 120 - General requirements for permitees
8 112 130 - Temporary sales tax permit required
8 112 140 - Display of permit and sales tax permit
8 112 150 - Permissible locations for discharge
8 112 160 - Prohibition on discharge
8 112 170 - Fireworks defined
8 112 180 - Establishment of a no fireworks safety zone
8 112 190 — Authorized seizure authorized by the San Bernardino County Fire District
and San Bernardino County Sheriffs Department
8 112 200 - Administrative fines and penalties
Section 8112 010 - Dates and hours of sale and discharge
Safe and sane fireworks as defined by Section 12529 of the California Health and
Safety Code may be sold within the city during the period of June 28th through July 4th,
twelve noon to nine p m by persons possessing an appropriate permit pursuant to
Section 8 112 020 The selling of fireworks without a permit is prohibited Safe and
sane fireworks may be discharged solely on July 4th, between the hours of twelve noon
to eleven p m
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Section 8112 020 Dangerous Fireworks Prohibited
It shall be unlawful for any person to possess, store, manufacture, transport, give, hold
for others, offer for sale, expose for sale, sell at retail or wholesale, or use, discharge or
explode, within the City, any fireworks which are classified as dangerous fireworks, as
that term is defined by subsections 12505 and 12561 of the Health and Safety Code of
the State of California, except as provided in Section 8 112 030
Section 8112 030 Exemption — Certain public displays
A It shall be unlawful to cause, allow, permit, aid, abet, or suffer any discharge of
"dangerous fireworks", including a public display or any use of special effects without
having first obtained a permit therefore from the fire chief and community development
director
B Notwithstanding any other provisions of this chapter, the community development
director may conditionally grant a permit for the supervised public display of fireworks in
the city at an approved site to any organization who desires to conduct a public display
of fireworks for the general public and citizens of the city Such display of fireworks
within the city shall be allowed only upon a permit being granted by the community
development director, which permit shall be issued subject to such rules, regulations
and conditions as the director may impose, including but not limited to, the competency
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Section 8112 060 — Permit - Land use application —Public liability insurance
All applications for a permit to sell fireworks shall
A Be made in writing via a land use application to the community development
department accompanied by a filing fee and inspection fee in the amounts set forth by
resolution of the Council and a deposit pursuant to Section 8 112 090 In addition, a
three percent surcharge of the gross receipts`shall be paid by the permittee to the city
within thirty days following the close of sales by applicant as partial reimbursement for
extra law enforcement All fees required hereunder are not for the purpose of revenue
but shall be used to defray the reasonable regulatory costs of processing and issuing
the permits contemplated herein, investigations, inspections, audits, enforcement,
and adjudication thereof
B Set forth the proposed location of the fireworks stand applied for The stands must
be on private property located in the commercial, industrial or manufacturing zones
and the written permission of the owner of record or lessee must accompany the
application according to Zoning Code Section 18 73 21, Temporary Uses Allowed
C Be accompanied by an assurance that if the permit is issued to applicant, applicant ,.
shall, at the time of receipt of the permit, deliver to the city clerk's office a certificate
evidencing an occurrence -based 'policy with the following minimum limits
$1,000,000 00 public liability and property damage, and general aggregate coverage
of $2,000,000 00 and with a certificate of endorsement designating the City of Grand 0
Terrace as an additional insured under this chapter No policy will be acceptable d
which contains a provision allowing a deductible amount A copy of the requisite state
retail sales permit from the Office of the California State Fire Marshal shall also be =
attached
D Be routed to the fire chief, building and safety director, and the sheriffs
department The community development department will evaluate the location of the
fireworks stand and related issues
Section 8112 070 - Permit —Prerequisites to issuance
The following qualifications must be met by each applicant for a license issued under
this chapter
A No permit shall be issued to any person, firm or corporation except nonprofit
associations or corporations organized primarily for youth sports
B Each such organization must have its principal and permanent meeting place to 5
the corporate limits of the city and must have been organized and established in the
city's corporate limits for a minimum of one year continuously preceding the filing of
the application for the permit, and must have a bona fide membership of at least one
cc
hundred fifty members a
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Section 8 112 100 - Temporary fireworks stands
All retail sales of safe and sane fireworks shall be permitted only from within a
temporary fireworks stand, and sales from any other building, or structure is hereby
prohibited Temporary stands shall be subject to the following provisions
A No fireworks stand shall be located within twenty-five feet of any other building nor
within one hundred feet of any gasoline pump
B Fireworks stands need not comply with the provisions of the building code of the
city, provided, however, that all stands shall be erected under the supervision of the
building and safety director, who shall require that stands be constructed in a manner
that will reasonably insure the safety of attendants and patrons The applicant shall
pay an inspection fee to recover the cost of inspection
C No stand shall have a floor area in excess of three hundred square feet
D Each stand in excess of twenty-four feet in length must have at least two exits
Each stand in excess of forty feet in length musChave at least three exits spaced a
approximately equidistance apart, provided, however, that in no case shall the
distance between exits exceed twenty-four feet
E Each stand shall be provided with two two -and -one-half gallon soda -and -acid or
water pressure type fire extinguishers, underwriter approved, in good working order
and easily accessible for use in case of fire
F The permittee shall post on the fireworks stand a minimum of two maps depicting
the Grand Terrace "No Fireworks Safety Zone" The maps shall measure a minimum
of 24 inches by 36 inches The Permittee shall also post current notices and fines at
the fireworks stand and copies of the rules and fines handed out with the sale of
fireworks
Section 8 112 110 — Public advertisement
The permittee shall deposit $500 00 with the City at the time of the land use
application for the purpose of placing a published advertisement in the local paper of
general circulation advising Grand Terrace residents of the provisions regulating the
discharging of safe and sane fireworks, including the prohibition of discharging
fireworks within the No Fireworks Safety Zone Any portion of said deposit in excess
of the cost to the City for placing said advertisement shall be returned to permittee no
later than July 14th
Section 8112 080 - General requirements for permitees
A All weeds and combustible material shall be cleared from the location of the stand
including a distance of at least twenty feet surrounding the stand
r
a
B "No smoking" signs shall be prominently displayed on the fireworks stand
Packet•Pg 30
Section 8 112 190 — Authorized Seizure by the San Bernardino County Fire
District and San Bernardino County Sheriffs Department
The San Bernardino County Fire Department and San Bernardino County Sheriffs
Department, acting together or separately, are authorized and directed to seize, take,
remove or cause to be removed at the expense of the owner any fireworks offered or
exposed for sale, stored or held or possessed in violation of the provisions of this
chapter and Section 7802 of the California Fire Code
Section 8112 200 — Administrative fines and penalties
A Purpose
1 This chapter authorizes the imposition of administrative fines on any person who V
violates any provision of this chapter in order to encourage and obtain compliance with r
the provisions of this chapter for the benefit and protection of the entire community This
section governs the imposition, enforcement, collection and administrative review of all
administrative fines, related to the possession, use; storage, sale and/or display of
those fireworks classified as "dangerous fireworks" in California Health and Safety Code a
§ 12500, et seq , with the exception of a pyrotechnic licensee when operating pursuant t-
to that license, and the use of "safe and sane fireworks" as defined in California Health
and Safety Code § 12500 et seq on or at dates, times and/or locations other than those
permitted by this chapter Said administrative fines are imposed under authority of c
Government Code § 53069 4, Health and Safety Code § 12557, and police power of the H
cityIn
2 The issuance of citations imposing administrative fines may be performed at the
discretion of the officials of the city authorized hereunder, and the issuance of a citation
to any person constitutes but one remedy of the city to redress violations of this Code
by any person By adopting this chapter, the city does not intend to limit its authority to
employ any other remedy, civil or criminal, to redress any violation of this Code by any
person, which this city may otherwise pursue
3 The imposition of fines related to "dangerous fireworks" under this chapter shall
be limited to persons who posses, sell, use and/or display, or the seizure of, less than
25 pounds (gross weight) of such "dangerous fireworks"
4 Fines collected pursuant to this chapter related to "dangerous fireworks" shall not
00
be subject to Health and Safety Code § 12706, which section provides that certain fines
collected by a court of the state be deposited with, and disbursed by, the county n
treasurer However, the city shall provide cost reimbursement to the state fire marshal
pursuant to regulations to be adopted by the state fire marshal addressing the state fire
marshal's cost for the transportation and disposal of "dangerous fireworks" seized by d
the city, which costs will be part of any administrative fine imposed Unless and until
said regulations have been adopted by the state, the city shall hold in trust $250 00 or
25 percent of any fine collected, whichever is greater, to cover the cost reimbursement a
to the state fire marshal for said cost of transportation and disposal of the "dangerous
fireworks "
Packet Pg 32
at the time of its issuance The refusal of a citee to sign a citation shall not affect its
validity or any related subsequent proceedings, nor shall signing a citation
constitute an admission that a person is responsible for a violation of the code, and
i Any other information deemed necessary by the director for enforcement
or collection purposes
C Administrative fines
1 Each person who violates any provision of this chapter as it relates to the
possession, use, storage, sale and/or display of "dangerous fireworks; shall be subject
to the imposition and payment of an administrative fine or fines as provided below
Number of Offenses
in One-year Period
Amount of Administrative
Penalty
Late
Charge
Total Amount of Penalty
Plus Late Charge
First
$2,500 00
$250 00
$2,750 00
Second
5,00000
50000
5,50000
F7Third
10,000 00
1,00000
1,00000
2 Each person who uses "safe and sane fireworks" on or at dates, times and/or
locations other than those permitted by this ordinance shall be subject to the imposition
and payment of an administrative fine or fines as provided below
Number of offenses in 1-
Amount of
Late
Total Amount of
year
Administrative
Charge
Penalty
period
Penalty
Plus Late Charge
First
$250 00
$75 00
$325 00
F_ Second
50000
15000
65000
Third
75000
1300001
1,05000
3 in the case of a violation of any of the provisions listed above, the administrative U
fine(s) shall be due and payable within 30 calendar days from the issuance of the
administrative fine citation, and the citee shall be required to abate the violation, and E
surrender all "dangerous fireworks" to the CEO, immediately For penalties not paid in 0
full within that time, a late charge in the amount set forth above is hereby imposed and a
must be paid to the city by the citee Fines not paid within the time established by this
chapter shall accrue interest at the prevailing established rate On the second and each
subsequent time that a person is issued a citation for the same violation in any 12-
Packet Pg 34
`5a
d The dates and signature of the citee(s)
5 The city shall notify all persons who filed a request for a hearing in writing by first-
class mail of the date, time and place set for the hearing at least ten calendar days prior
to the date of the hearing Service of this notice is deemed complete at time of mailing
The failure of a citee to receive a properly addressed notice shall not invalidate the
citation or any hearing, city action or proceeding conducted pursuant to this chapter
6 The hearing shall be conducted within 60 days of the date a timely and complete r
request is received by the city clerk to
7 If the CEO submits an additional written report concerning the citation to the city c.
for consideration at the hearing, the CEO shall also serve a copy of such report by first-
class mail on the person requesting an administrative hearing no less than seven 0
calendar days prior to the date of the hearing Failure to receive said report shall not c
invalidate the citation or any hearing, city action or proceeding pursuant to this chapter E
E Administrative hearing —Procedures
a
1 The hearing officer designated or appointed by the city manager shall hear all
requests for administrative hearings of administrative fines in accordance with the c°
procedures established herein
2 Administrative hearings are informal, and formal rules of evidence and discovery 0
do not apply The city bears the burden of proof to establish a violation and
responsibility therefore by a preponderance of evidence The citation is prima facie
evidence of the violation, however, and the CEO who issued the citation is not required
to attend or participate at the hearing The citee(s) and CEO, if present, shall have an S
opportunity to present evidence and witnesses and to cross-examine witnesses A citeetv
may bring an interpreter to the hearing provided there is no expense to the city
therefore The hearing officer may question any person who presents evidence or who 0
testifies at any hearing
3 A citee may appear at the hearing in person or by written declaration executed
under penalty of perjury Said declaration and any documents in support thereof
shall be tendered to and received by the city at least seven business days prior
to the hearing If the citee fails to attend or does not submit a written declaration
in a timely manner, he or she shall be deemed to have waived the right to a
hearing In such an instance, the hearing officer shall cancel the hearing and
not render a decision In such instances, the citation shall be deemed
confirmed
4 Hearings may be continued once at the request of a citee or the officer who
issued the citation The hearing officer may also continue the hearing for cause �E
F Hearing decision —Right of appeal - a
Packet.Pg 36
SECTION 5 First read at a regular meeting of the City Council held on the 13th of
October, 2015, and finally adopted and ordered posted at a regular meeting of said City
Council on the 27th of October, 2015
ATTEST
Pat Jacquez-Nares
City Clerk
Darcy McNaboe
Mayor
I, Pat Jacquez-Nares, City Clerk of the City of Grand Terrace, do hereby certify
that the foregoing Ordinance was introduced and adopted at a regular meeting of the
City Council of the City of Grand Terrace held on the of , 2015, by the
following vote
AYES
NOES
ABSENT
ABSTAIN
Pat Jacquez-Nares
City Clerk
Approved as to form
Richard L Adams, II
City Attorney
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Packet Pg 38
AGENDA REPORT
MEETING DATE October 27, 2015 Council Item
TITLE Amendment of Contract for Street Maintenance Services
with Roquet Paving, Inc
PRESENTED BY Sandra Molina, Community Development Director
RECOMMENDATION 1) Extend the contract term to August 27, 2016 for the one
year extension allowed in the Professional Services
Agreement,
2) Increase the Roquet Paving purchase order by-$50,000,
and
3) Amend the Roquet Paving contract to reflect the name
change of the vendor
2030 VISION STATEMENT
This staff report supports Goal #1 "Maintain Public Safety" by investing in critical
improvements to infrastructure
BACKGROUND
Because of limited maintenance staffing and equipment to make repairs to City streets,
City staff secured on -call street maintenance services The City street maintenance
contract involves asphalt paving throughout the City along with emergency services for
street repairs that include street paving, sidewalk repair, street striping and sealing
pavement cracks Emergency work can also include maintenance of other right-of-way
facilities such as repairs to storm drains, curb gutters and disabled access ramps
The City Council approved a contract with Roquet Paving (now RP Construction) in the
amount of $40,000 annually for on call street maintenance service The contract was
executed on August 27, 2013, for a two year term with an option for one 12-month
extension On June 24, 2014, the City Council approved Amendment No 1 to the street
maintenance contract increasing the contract amount by Thirty Thousand Dollars
($30,000) to a total sum not to exceed Seventy Thousand Dollars ($70,000)
DISCUSSION
RP Construction, formerly Roquet Paving, has done general maintenance activities,
such as large pothole repairs and general streets Repairs this fiscal year include major
citywide pothole repair on Barton Road, Michigan Street, Palm Avenue and Main Street,
and striping Additional repair work was completed on a sinkhole repair and routine
road maintenance The extent of pothole repair work along our main corridors was
substantial and expended a signification portion of the contract amount
° Packet Pg 40
AMENDMENT NO 2 TO THE PROFESSIONAL SERVICES AGREEMENT FOR STREET
MAINTENANCE REPAIRS BETWEEN THE CITY OF GRAND TERRACE AND RP
CONSTRUCTION FORMERLY KNOWN AS ROQUET PAVING
THIS AMENDMENT ("Amendment 2") is made and entered into this 27th day of
October, 2015, by and between the CITY OF GRAND TERRACE ("City"), a Municipal
Corporation, and RP Construction formerly known as Roquet Paving, Incorporated
("Professional"), a California Company
WHEREAS, the City and the Professional entered into an Agreement for street
maintenance services ("Services") on or about August 27, 2013 for a two year term with
a one year extension, and
WHEREAS, the parties amended the Agreement on June 24, 2014 to increase the
contract amount from,Thirty Thousand Dollars ($30,000) to Seventy Thousand Dollars
occasioned by the need for emergency repair work, and
WHEREAS, the parties wish to amend Section 2 (Term) of the Agreement to extend the
term to August 27, 2P16, and
WHEREAS, the parties wish to amend Section 3 (Compensation/Payment) of the
Agreement by Fifty Thousand Dollars ($50,000) occasioned by the need for sinkhole
and extensive pot hole repair as well as routine road maintenance
NOW THEREFORE; in consideration of the foregoing and for other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
hereto agree as follows
Section 2 TERM is hereby amended to read as follows
This Agreement shall be effective on the date first written above and shall remain in
effect until August 27, 2016 This Agreement may be terminated pursuant to provisions
herein
Section 3 COMPENSATION/PAYMENT is hereby amended to read as follows
Professional shall perform the Services under this Agreement for the total sum not to
exceed Ninety Thousand Dollars ($90,000) (this reflects an increase of Fifty Thousand
Dollars over the original Agreement amount of Forty Thousand Dollars) Payment shall
be made in accordance with City's usual accounting procedures upon receipt and
approval of an itemized invoice setting forth the services performed The invoices shall
be delivered to City at the address set forth in Section 4, hereof
Section 4 All other,terms, provisions and conditions of the Original Agreement, to the
extent not modified by this Amendment, shall remain in full force and effect
Packet Pg, 42
'6 b
Page 1 of 2
AMENDMENT NO 1 TO THE PROFESSIONAL SERVICES AGREEMENT FOR STREET
MAINTENANCE REPAIRS BETWEEN THE CITY OF GRAND TERRACE AND ROQUET
PAVING, INCORPORATED
THIS AMENDMENT ("Amendment 1") is made and entered into this 24th day of June,
2014, by and between the CITY OF GRAND TERRACE ("City"), a Municipal
Corporation, and Roquet Paving, Incorporated ("Professional"), a California Corporation
WHEREAS, the City and the Professional entered into an Agreement for street
maintenance services, in conluction with Street Maintenance Program ("Services") on or
about August 27, 2014, and
WHEREAS, the parties wish to amend Section 3 (Compensation/Payment) of the
Agreement by Thirty Thousand Dollars ($30,000) occasioned by the need for
unanticipated emergency repair work
NOW THEREFORE, in consideration of the foregoing and for other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the parties
hereto agree as follows
Section 1 Section 3 COMPENSATION/PAYMENT is hereby amended to read as
follows
Professional shall perform the Services under this Agreement for the total sum not to E
exceed Seventy Thousand Dollars ($70,000) for the first 12 months (this reflects an a
increase of Thirty Thousand Dollars over the original Agreement amount of Forty
Thousand Dollars), and shall not exceed Forty Thousand Dollars ($40,000) for each
subsequent 12-month term Payment shall be made in accordance with City's usual
accounting procedures upon receipt and approval of an itemized invoice setting forth C
the services performed The invoices shall be delivered to City at the address set forth Z
in Section 4, hereof 1
Section 3 All other terms, provisions and conditions of the Original Agreement, to the
extent not modified by this Amendment, shall remain in full force and effect a
IN WITNESS THEREOF, the parties hereto have caused this Amendment Number 1 to
be executed by and through their respective authorized officers, as of the date first E
above written
a
Packet Pg 44
THE CITY OF GRAND TERRACE,
A Municipal Corporation
Kenneth J Henderson
Interim City Manager
APPROVED AS TO FORM
M
City Attorney
By
Michael J R q t
President
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Packet Pg 46
A
PROFESSIONAL SERVICES AGREEMENT
Roquet Paving Incorporated
THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into
this 9- ("Effective Date") by and between the City of Grand Terrace ("City"), a
------public entity, and Roquet Laving Incorporated, -(''''Professional"); a Californ{a--Corporation---- -- - -- 0
d
1 Scope of Services City agrees to retain Professional and Professional does hereby
retain and agree to provide the services more particularly described in Exhibit "A", "Scope of a
Services" ("Services"), attached hereto and incorporated herein by reference, in conjunction with
Street Maintenance Program, ("Services")
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2 Term. This Agreement shall be effective on the date first written above and shall N
remain in effect for two years from the effective date with a one year extension if agreed upon r
by both parties This Agreement may be terminated pursuant to provisions herein
E
3 Compensation/Payment. Professional shall perform the Services under this ,a
Agreement for the total sum not to exceed Exhibit "A" attached Payment shall be made in E
accordance with City's usual accounting procedures upon receipt and approval of an itemized a
invoice setting forth the services performed The invoices shall be delivered to City at the
address set forth in Section 4, hereof
4 Notices Any notices required to be given hereunder shall be in writing and shall be
' personally served or given by mail Any notice given by mad shall be deemed given when
deposited in the United States Mail, certified and postage prepaid, addressed to the party to be
served as follows
To City TO
City of Grand Terrace Roquet Paving Inc
22795 Barton Rd Bldg B P Q Box 887
Grand Terrace, CA 92313 Colton, CA 92324
5 Prevailing Wage If applicable, Professional and all subcontractors are required to
pay the general prevailing wage rates of per diem wages and overtime and holiday wages
determined by the Director of the Department of Industrial Relations under Section 1720 et seq
of the California Labor Code and implemented the City Council of the City of Grand Terrace
The Director's determination is on file and open to inspection in the office of the City Clerk and
is referred to and made a part hereof, the wage rates therein ascertained, determined, and
specified are referred to and made a part hereof as though fully set forth herein
6 Contract Administration. A designee of the City will be appointed to administer this
Agreement on behalf of City and shall be referred to herein as Contract Administrator
7 Standard of Performance. While performing the Services, Professional shall
exercise the reasonable care and skill customarily exercised by reputable members of
1
Packet Pg 47
�6 c
�` any contribution to be paid by City for employer contribution and/or employee contributions for
iiPERS benefits
12 Indemnifications
12 1 Indemnity. Except as to the sole negligence or willful misconduct of the City,
r
E
Professional shall defend indern fj+ and_ hold the City, end ;Its officers,.! mrrip es and agents,
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harmless from any and all loss, damage, claim for damage, liability, expense or cost, including
_ _
0
attorneys' fees, which arises out of or is in any way connected with the performance of work
under this Agreement by Professional or any of the Professional 's employees, agents or
subcontractors and from all claims by Professional's employees, subcontractors and agents for
a
compensation for services rendered to in the performance of this Agreement, notwithstanding
S
that the City may have benefiited from their services This indemnification provision shall apply
to any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on
the part of Professional or of Professional's employees, subcontractors or agents
in
0
12 2 Attorney's Fees The parties expressly agree that any payment, attorneys' fees,
costs or expense that the City incurs or makes to or on behalf of an injured employee under the
City's self-administered workers' compensation is included as a loss, expense or cost for the
purposes of this Section, and that this Section shall survive the expiration or early termination of
a
the Agreement
n
13 Insurance
T
r
13 1 General Provisions Prior to the City's execution of this Agreement, Professional
shall provide satisfactory evidence of, and shall thereafter maintain during the term of this
Agreement, such insurance policies and coverages in the types, limits, forms and ratings
S
required herein The rating and required insurance policies and coverages may be modified in
writing by the City's Risk Manager or City Attorney, or a designee, unless such modification is
2
prohibited by law
13 1 1 Limitations These minimum amounts of coverage shall not constitute any
limitation or cap on Professional's Indemnification obligations under Section 12 hereof
c
13 1 2 Ratings Any insurance policy or coverage provided by Professional as required 6
by this Agreement shall be deemed inadequate and a material breach of this Agreement, unless �°
such policy or coverage is issued by insurance companies authonzed to transact insurance
business in the State of California with a policy holder's rating of A- or higher and a Financial N
Class of VII or higher w
13 1 3,Cancellation. The policies shall not be canceled unless thirty (30) days prior E
wntten notification of intended cancellation has been given to City by certified or registered mail,
postage prepaid
a
13 14 Adequacy The City, its officers, employees and agents make no representation
that the types or limits of insurance specified to be carried by Professional pursuant ,to this
,t Agreement are adequate to protect if Professional believes that any required insurance
3
Packet Pg 49
It is agreed that the City of Grand Terrace and its officers, employees and agents, are added as
additional insures under this policy, solely for work done by and on behalf of the`named insured
for the City of Grand Terrace
13 4 Subcontractors' insurance Professional shall require all of its subcontractors to
carry insurance, in an amount sufficient to cover the risk of injury, damage or loss that may be
o
--caused -by- the -subcontractors' W-scope-of-work -and-activities- provided -in-furtherance-of this -~
0 -
Agreement, including, but without limitation, the following coverages Workers Compensation,
Commercial General Liability, Errors and Omissions, and Automobile liability Upon City's
=
request, Professional shall provide City with satisfactory evidence that Subcontractors have
obtained insurance policies and coverages required by this section
14 Business Tax Professional understands that the Services performed under this
r
L
Agreement constitutes doing business in the City of Grand Terrace, and Professional agrees
N
that Professional will register for and pay a business tax pursuant to Chapter 5 04 of the Grand
w
Terrace Municipal Code and keep such tax certificate current during the term of this Agreement
15 Time of Essence Time is of the essence for each and every provision of this
Agreement
a
16 City's Right to Employ Other. City reserves the right to employ other in
connection with the Services
17 Solicitation. Professional warrants that they have not employed or retained any
�' person or City to solicit or secure this Agreement, nor has it entered into any agreement or
understanding for a commission, percentage, brokerage, or contingent free to be paid to secure
this Agreement For breach of this, warranty, City shall have the right to terminate this
Agreement without liability and pay only for the value of work has actually performed, or, in its
sole discretion, to deduct from the Agreement price or otherwise recover from Professional the
full amount of such commission, percentage, brokerage or commission fee The remedies
specified in this section shall be in addition `to and not in lieu of those remedies otherwise
specified in this Agreement
18 General Compliance with Laws. Professional'shall keep fully informed of federal, a
state and local laws and ordinances and regulations which in any manner affect those employed �°
by Professional, or in any way affect the performance of services by professional pursuant to a.
this Agreement Professional shall at all times observe and comply with all such laws, y
ordinances and regulations, and shall be solely responsible for any failure to comply with all w
applicable laws, ordinances and regulations
a�
19 Amendments This Agreement may be modified or amended only by a written
Agreement and/or change order executed by the Professional and the City
a
20 Termanation City, by notifying professional in writing, shall have the right to
terminate any or all of professional's services and work covered by this Agreement at any time,
with or without cause in the event of such termination, professional may submit s final written
' statement of the amount of 's services as of the date of such termination based upon the ratio
5
Packet Pg 51
parties If they do not reach settlement within a period of 60 days, the matter shall be submitted
to an alternative dispute resolution process, either nonbinding arbitration or mediation,
("Process) by written notice from either party to the other The parties shall meet and confer in
good faith and select a Process and an arbitrator or a mediator that is agreeable to both sides
The selected Process shall be completed no later that 120 days ("Process Period") after tender
of the aforementioned written notice, unless the Parties mutually agree to an extension of the
_
`W V Process Period- If the matter ►s nnot successfully resofve� by the selected Process, w►thm the
_
ci
Process Period, the parties are free to commence litigation in a court of competent jurisdiction
as defined in Section 23 herein Any litigation commenced without both parties' consent prior
=
to the end of the Process Period, shall be subject to a stay until the end of the Process Penod
The Parties further agree to equally bear the cost of the Process
25 Nondiscrimination During Professional's performance of this Agreement,
Professional shall not discriminate on the grounds of race, religious creed, color, national origin,
n
ancestry, age, physical disability, mental disability, medical condition, including the medical
r
condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto,
E
marital status, sex, or sexual orientation, in the selection and retention of employees and
=
subcontractors and the procurement of materials and equipment, except as provided in Section
12940 of the California Government Code Further, Professional agrees to conform to the
a
requirements of the Americans with Disabilities Act in the performance of this Agreement
ti
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26 Severability Each provision, tern, condition, covenant and/or restnction, in whole
v
and in part, of this Agreement shall be considered severable In the event any provision, term,
condition, covenant and/or restriction, in whole and/or in part, of this Agreement is declared
invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed
from this Agreement and shall not affect any other provision, term, condition, covenant and/or
restriction of this Agreement, and the remainder of the Agreement shall continue in full force and
effect
27 Authority The individuals executing this Agreement and the instruments
referenced herein on behalf of Professional each represent and warrant that they have the legal
power, right and actual authority to bind professional to the terns and conditions hereof and
thereof
28 Entire Agreement This Agreement constitutes the final, complete, and exclusive
statement of the terms of the agreement between the parties pertaining to the subject matter of
this Agreement, and supersedes all prior and contemporaneous understandings or agreements
of the parties Neither party has been induced to enter into this Agreement by, nor is neither
party relying on, any representation or warranty outside those expressly set forth in this
Agreement
29 Interpretation. City and Professional acknowledge and agree that this Agreement is
the product of mutual arms -length negotiations and accordingly, the rule of construction, which
provides that the ambiguities in a document shall be construed against the drafter of that
document, shall have no application to the interpretation and enforcement of this Agreement
7
Packet Pg 53
N EXHIBIT "A"
SCOPE OF SERVICE
This project involves minor asphalt paving of failures throughout the City along with emergency
r
service standby for street repairs that may vary in size for street patching to sidewalk repair,
-street-stripping-and-sealing-pavement cracks_Tbls project wdi Include maintenance of asphalt 0-
on specific streets throughout the City Typically the City budgets approximately $40,000 for
L)
maintenance
d
c
The work shall be done under the supervision of the Director of Public Works / City Engineer
c
c
No work or portion of the work shall be paid for until it is approved for payment by the Director of
Public Works / City Engineer, but this shall not prevent approval of and payment for completed
.�
portions of the work as it progresses, payment acceptance of these portions or of the completed
protect
0
The Contractor will be required to be on- call to make emergency repairs or set up emergency
traffic control devices at the request of the City if the City is not able to provide the traffic control
E
The Contractor will respond to City request to make emergency repairs within 4 hours of
receiving the requests from the City
a
The Contractor shall not commence construction or order equipment until the City has given the ti
Contractor a Notice to Proceed The Contractor may make temporary repairs to the paving and
base pave the area if more time is needed to complete the paving
The unit cost for maintenance will vary depending on the specifics of the repair Before each a
repair, the Contractor and the Public Works Director or representative shall agree to the pace of
the work
The City and Contractor understands that underground or unknown conditions at the time of the
cost estimate can increase or decrease the estimate for the work performed
Zo
Packet Pg 55
c�
DATE 081)3 t;kV /3
STATE CONTRACTOR'S LICENSE NO
CITY BUSINESS LICENSE NO
(if available)
CORPORATE SEAL
Corporation incorporated under
the State of c' a t- 4,, f Y\ , vN
BIDDER'S NAME, ADDRESS & PHONE
1?51--4 ; :� -30T k
TELEPHONE
(Area Code)
BY
Signature
M (chae ► ,J Pg U vA
Print or type name
TITLE PtV 6A d t c't, t
Names and addresses of all members of copartnership or names and titles of all officers
of the corporation
. cAi, ct- t� c , cp,, e T -
{�wwnru41 in•�
C-2
Jac L_. (eC,�L-eT �f t�l c's
,�1r Ccacc>a���
kurilsr4G
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Packet Pg 57
ITEM NO
DESCRIPTION OF ITEMS
UNIT
UNIT FR)CE
5a
3" Asphalt Overlay
500-1000 SF
SF
3 L 5b F
5b
1001-5000 SF
SF
D $/S F
5c
5001 - Greater
SF
j , r S F
6a
,�
Asphalt Leveling Course
0-10
TN
j '1 �, d p / Tb ri
tab
10-50
TN
105 0,D/Tb yt,
6c
50 - Greater
TN
$0 U p PTO r)
7a
Petromat
500-1000
SF
?01$F
7b
1001-5000
SF
Ss'/Sp
7c
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EQUIPMENT HOURLY RATE SCHEDULE. (Attached additional sheets as necessary)
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R
t ADDENDA ACKNOWLEDGMENT
The undersigned acknowledges receipt of the following ADDENDA and the cost if any,
or such revisions have been included in the TOTAL. BID of the Bidding Schedule (s)
ADDENDUM NO IN A a 12 b I i cA htL , DATED
ADDENDUM NO , DATED
ADDENDUM NO ,DATED
ADDENDUM NO , DATED _
Name of Bidder
Address
State License No
Date the day of
Telephone No
By
Signafure
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Title
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IN WITNESS WHEREOF, BIDDER executes and submits this proposal with the names,
title, hands, and seals of all aforenamed principals this _ _ day of , 20
Subsc
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DESIGNATION OF SUBCONTRACTORS
BIDDER proposes to subcontract certain portions of the work, and to procure materials
and equipment from suppliers and vendors as follows
NAME, ADDRESS, TELEPHONE
NUMBER, AND LICENSE NO OF SUBCONTRACTORS ITEMS OF WORK
N K
Prior to award of contract, Contractor shall submit a list of suppliers and vendors in
writing to the City Engineer.
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N
NON -COLLUSION AFFIDAVIT
STATE OF CALIFORNIA )
SS
COUNTY OF
(NAME), M i C N �
affiant being first duly
that he epsl4e is the
og u4A
deposes and says
64nt
(sole owner, partner, other proper title
90 q U Ct Layl klC 1 n c , the party making the foregoing bid and
(Contracting Firm Name)
that the Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership,
company, association, organization, or corporation, that the Bid is genuine and not collusive or
sham, that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in
a false or sham Bid, and has not directly or indirectly colluded, conspired, connived, or agreed
with any Bidder or anyone else to put in a sham Bid, or that anyone shalt refrain from bidding,
that the Bidder has not in any manner, directly or indirectly sought by agreement,
communication, or conference with anyone to fix ,the bid price of the Bidder or any other Bidder,
or to fix any overhead, profit, or cost element of the bid price, or of that of any other Bidder, or to
secure any advantage against the public body awarding the Contract of anyone interested in the
proposed Contract, that all statements contained in the Bid are true, and, further, that the Bidder
has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the
contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any
fee to any corporation, partnership, company associations, organization, bid depository, or to
any member or agent thereof to effectuate a collusive or sham Bid (Public Contract Code
Section 7106)
Bidder's Name U p I.LL t rci V( Mc I Yi C
Bidder's Address A v H g M A N Kno i I D r 1 Y't - *PC) 50z o l
iol4-un . Co- I 314
Telephone No ( 9 09) 2� 3 q N "7 2
(Signatur of der) (Title)
,t All signatures must be notarized and securely attached to thisform
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MEETING DATE
TITLE
PRESENTED BY
AGENDA REPORT
October 27, 2015 Council Item
Public Convenience and Necessity Finding for Gourmet Beer
Wine and Foods
Sandra Molina, Community Development Director
RECOMMENDATION Direct staff to issue a Public Convenience or Necessity
Letter to the California Department of Alcohol Beverage
Control in support of the license
2030 VISION STATEMENT
This item supports Goal #3, "Promote Economic Development" by supporting a local
business
BACKGROUND
On April 8, 2015, the City of Grand Terrace Community Development Department
approved Land Use 15-10 at 12210 Michigan St, Unit 13 for Mr Anshu Pathak The
approval allowed a "warehouse" type retail use As approved, the business owner
would stock exotic meats, other foods, beers and wines in the warehouse portion of the
tenant space, customers place orders at the front office portion of the space and the
employees fill the orders by pulling the items from warehouse stock Items can also be
purchased online and orders filled in the same manner The applicant sales exotic
meets such as iguana, kangaroo, alligator, buffalo and more, and would like to sell
specialty beers and,wines made from exotic fruits and spices (microbrewed) along with
its specialty products
The Zoning Code does not require a Conditional Use Permit for retail alcohol sales,
however, Condition of Approval No 7 of the Land Use approval, required the applicant
to obtain the appropriate license from the State of California of Alcoholic Beverage,
Control ("ABC') prior to selling alcohol
The sale of beer and wine for off site consumption is subject to the issuance of a Type
20 Beer and Wine license from the ABC Type 20 licenses only allow the off -sale of
beer and wine, as opposed to Type 21 licenses which includes hard liquor and spirits
The applicant has applied to the ABC for a Type 20 license, and was informed by the
ABC that in order to issue the license the applicant must obtain a finding of Public
Convenience or Necessity (PCN) from the City Attachment 1 is a letter from "Gourmet
Beer, Wine and Foods "
A determination of public convenience or necessity is required when the ABC
PacketPg 69
• ABC Letter of Internt (PDF)
• Census Tract 71 06 Map (PDF)
• ABC Form 245 (PDF)
• Amended Conditions_LU 15-10 (DOC)
APPROVALS
Sandra Molina
Completed
10/18/2015 5 16 PM
Finance
Completed
10/19/2015 10 40 AM
City Attorney
Completed
10/19/2015 2 17 PM
Community Development
Completed
10/19/2015 2 51 PM
City Manager
Completed
10/22/2015 11 51 AM
City Council
Pending
10/27/2015 6 00 PM
Packet Pg 71
Gourmet Beer Wine and Foods
12210 Michigan St, Unit 13
Grand Terrace, CA 92313
October 15, 2015
To
City Of Grand Terrace
RE LETTER OF INTENT
This business is a specialty Gourmet Market provides all types of exotic meats, seafood and cheese The
specialty meats provided includes iguana, kangaroo, alligator, water buffalo and more There is no other
business like this in City of Grand Terrace I would like this option to sell specialty beer and wine along
with the exotic products 1 carry
Thank
Anshu Pa
2
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Attachment Census Tract 71 06 Map (1792 Public Convenience and Necessity Fmding_Gourment Beer, Wine & Foods)
—fli-- -� i -- 3FS.mV"'U1 1V-r-+ x'�— I %iY LW --- ,4. it-11 V%-a c.S ty.B R:; � Fu0it-L�T L*r it xS srti
Department of Alcoholic Beverage Control
INFORMATION AND INSTRUCTIONS -
SECTION 23958 4 B&P
State of California 7 C
Edmund G Brown Jr Governor
Instructions This form is to be used for all applications for original issuance or premises to premises transfer of licenses
• Part I is to be completed by an ABC employee, given to applicant with pre -application package, with copy retained in
holding file or applicant`s district file
• Part 2 is to be completed by the applicant, and i eturned to ABC
Part 3 is to be completed by the local governing body or its designated subordinate officer or body, and returned to ABC
9 - TO BE COMPLETED BY ABC
_PART
t APPLICANTS NAP IE
ANSHU PATH_AK
_
2 PROASESADDRESS(Streetnumberandname city npcode)
3 L{CENSETYPE
12210 MICHIGAN ST, STE 13, GRAND TERRACE CA 92313-5473
20
4 TYPE OF BUSINESS
Full Service Restaurant F11-1ofbraulCafetedaCocktail LoungePrivate
Club
Deli or Specialty Restaurant Comedy ClubNight Club
Veterans Club
,Cafe/Coffee Shop Brew Pub Tavern Beer
Fraternal Club
r,Bed & Breakfast Theater Tavern Beer & WineWine
Tasting Room
u Wine only DAII
Supermarket Membership StoreService Station
Swap Meet/Flea Market
�LiquorStore Department Store Convenience Market
�Drive inDairy
Drug/Variety Store FlonstlGift Shop Convenience Market w/Gasoline
Other - describe GOURMET BEER & WINE & FOODS
5. COUNTY POPULATION
6 TOTAL NUMBER OF LICENSES IN COUNTY
nOnSale QOff-Sale
7 RATIO OF LICENSES TO POPULATION IN COUNTY
�On Sale aOff Sale
8 CENSUS TRACT NUMBER 9 NO OF LICENSES ALLOWED IN CENSUS TRACT 10 NO OF LICENSES EXISTING IN CENSUS TRACT
12 1111
7106 On-SaleOff-Sale 6
On-SaleOff-Sale
11 IS THE ABOVE CENSUS TRACT OVERCONCENTRATED WITH LICENSES? (I a does the ratio of licenses to population In the census tract exceed the rabo of licenses to popwatlon for the entire ceunry
FX Yes the number of existing licenses exceeds the number allowed
11 No, the number of existing licenses is lower than the number allowed
12 DOES LAW ENFORCEMENT AGENCY MAINTAIN CRIME STATISTICS?
[]Yes (Go to Item #13) X❑No (Go to Item #20)
13 CRIME REPORTING DISTRICT NUMBER
14 TOTAL NUMBER OF REPORTING DISTRICTS
15 TOTAL NUMBER OF OFFENSES IN ALL REPORTING DISTRICTS
/A
I
I
_N_
16 AVERAGE NO OF OFFENSES PER DISTRRIICTT 4417 1205, OF AVERAGE Nu61BER OF OFFENSES
I18 TOTAL NUMBER OF OFFENSES IN REPORTING DISTRICT
19 IS THE PREMISES LOCATED IN A HIGH CRIME REPORTING DISTRICTS (I a has a 20% greater number of reported crimes Nan the average number of reported crimes as determinedfrom all cdme
reporting disincts within the funsdretion of the 1=1 law enforcement agency)
Yes the total number of offenses in the reporting district equals or exceeds the total number in item #17
11No, the total number of offenses in the reporting district is lower than the total number in Item #17
20 CHECK THE BOX THAT APPLIES (check only one box)
Ela If No is checked in both Hem 911 and item #19 Section 23958 4 B&F does not apply to this application and no additional information wmll be
needed on this issue Advise the applicant to bring this completed form to ABC when filing the application
b if "Yes is checked in either item #11 Qr Item #19 and the applicant is applying for anon retail license a retail bona fide public eating place license a
retail license issued for a hotel motel or other lodging establishment as defined In Section 25503 16(b) S&P or a retail license issued in con)uction with
a beer manufacturer's license or winegrowar's license advise the applicant to complete Section 2 and bring the completed form to ABC when filing the
application or as soon as possible thereafter
c if "Yes is checked in either item #11 or item #19 and the applicant is applying for an off -sale beer and wine license an off sale general license an
on sale beer license an on sale beer and wine (public premises) license Oran on sale general (public premises) license advise the applicant tot
this form to the local governing body, or its designated subordinate o�cer or body to have them complete Section 3 Tile completed form will need to be
provided to ABC in order to process the application
Governing Body/Designated Subordinate Name
FOR DEPARTMENT USE ONLY _
PREPARED BY(Name of Depaament Employee)
BEATRIZ LOZADA
ABC 245 (rev 01 11)
Packet Pg 75
FART 2 - TO BE COMPLETED BY THE APi ,ANT (If box #20b Is checked) _
21 Based on the information on the reverse, the Department may approve your application if you can show that public convenience or
necessity would be served by the Issuance of the license Please describe below the reasons why Issuance of another license is justified In
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4 ArN &1iT oIGNATURC i • .... _ a - [21 DATE S ,.IIE14--
PART 3 -TO BE COMPLETED BY LOCAL OFFICIALS (If box #20c is -checked) —
The applicant named on the reverse is applying for a license to sell alcoholic beverages at a premises where undue concentration exists (i e ,
an over -concentration of licenses andlor a higher than average crime rate as defined in Section 2395E 4 of the Business and Professions
Code) Sections 23958 and 23958 4 of the Business and Professions Code requires the Department to deny the application unless the local
governing body of the area in which the applicant premises are located or its designated subordinate officer or body determines within 90
days of notification of a complelvd application that public convenience or necessity would be served by the issuance
Please complete items #24 to #30 below and certify or affix an official seal or attach a copy of the Council or Board resolution or a signed
letter on official letterhead stating whether or not the Issuance of the applied for license would serve as a public convenience or necessity
Zt NILL RULIC 1eiW NIEh i FIR Nt_(.LSSI rY t;C sLftvED sy —i ,v cf nr i, U;,i (Tti_our rF,%iiTvA iFL t , E?
;yes I 'No See Attached (i a letter resolution etc)
a 1ODITIONAL COMMPN' tC 1 CS REn in zy u16lgye +c t,o+ s fa 3ppro�al a denhl e' pupin CjrtcrnPnC4 n ram!; rtf� - - -- -_ _ _ _._.r _ ,_..,—_T
2t C7TY/cov%rY orFIL.AL NAME I^T CITYr OMM OFr FUM TITLF _ 1-8 CITY CO ltri Y OrriC AI PHf7htE hUMpEr{ "
+
-J C11WC0UNIY Ot 1 IAL �1( '1ATURE _-� f X DATE SIC.NED�
t
ABC 245 AL -VERSE (rev 01 11)
2
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Attachment ABC Form 245 (1792 Public Convenience and Necessity Finding_Gourment Beer, Wine & Foods)
7d
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ACCEPTANCE OF AMENDED CONDITIONS OF APPROVAL
APPROVAL OF LAND USE REVIEW 15-10 TO ESTABLISH A RETAIL
BUSINESS (GOURMET BEER WINE AND FOODS) LOCATED AT 12210
MICHIGAN STREET, UNIT 13
Land Use Review 15-10 is hereby approved to establish a retail business within
2,600 square feet of tenant space located at 12210 Michigan Street, Unit 13
This approval allows a "warehouse" style of operation where customers place
orders to employees and employees pull items from warehouse stock This
approval is based upon the application and materials submitted on March 11,
2015, including the Letter of Intent The applicant shall not change the business
use and/or operations, except as may be approved by the Community
Development Director
2 In the event the applicant proposes to provide access to the warehouse stock
area to the public for retail purposes, the applicant shall demonstrate that the
commercial center has sufficient parking to support all onsite uses
3 This approval shall expire twelve (12) months from the date of acceptance of the
conditions, unless the use which is the subject of this action has taken place and
all conditions of approval have been met, a business license has been issued, or
a time extension has been granted by the City
4 The applicant shall defend, indemnify, and hold harmless the City of Grand
Terrace and its officers, employees, and agents from and against any claim, a
action, or proceeding against the City of Grand Terrace, its officers, employees, o
or agents to attack, set aside, void, or annul any approval or condition of
approval of the City of Grand Terrace concerning this project, including but not o
limited to any approval or condition of approval of the Planning Commission, or
Lh
Community Development Director The City shall promptly notify the applicant
of any claim, action, or proceeding concerning the project and the City shall
cooperate fully in the defense of the matter The City reserves the right, at its r-
own option, to choose its own attorney to represent the City, its officers,
employees, and agents in the defense of the matter
5 The applicant shall obtain satisfactory completion of an occupancy inspection by
the Building and Safety Division prior to building occupancy and the
commencement of business activities
6 Prior to beginning any tenant improvements or alterations, the applicant shall d
obtain an electrical permit for the new electrical panel and shall obtain a E
plumbing permit for the new mop sink
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`►.�AGENDA REPORT
MEETING DATE October 27, 2015 Successor Agency Item
TITLE Approve a Professional Services Agreement with RSG
Group, Incl For Long Range Property Management Plan
Services
PRESENTED BY Sandra Molina, Community Development Director
RECOMMENDATION Approve Professional Services Agreement with Rosenow
Spevacek Group, Inc for a one year term and authorize the
Executive Director to administratively renew this agreement
for up to two renewal term periods of one year each
2030 VISION STATEMENT
This staff report supports Goal #1 "Ensure Fiscal Viability" and Goal #3 "Promote
Economic Development" by providing professional consulting services to assist the
Agency in implementing the adopted Long Range Property Management Plan (PMP)
BACKGROUND
Pursuant to Health and Safety Code Section 34191 5, the Successor Agency has an
adopted and approved Long -Range Property Management Plan ("LRPMP") that
addresses the disposition and use of the real properties of the former redevelopment
agency The California Department of Finance (DOF) approved the LRPMP on April 23,
2015
Now that the LRPMP is approved the Agency can begin taking the steps outlined in
LRPM to dispose of the remaining SA properties
The Table below identifies Property #1, #2, #3 and #4 (discussed in the LRPMP), their
approved disposition, and status As depicted in the table, the Successor Agency has
taken several actions in accordance with the approved LRPMP
Property
Location
Size
Disposition
Status
#1
22100 Block of Barton
0 88 acres
Liquidate
TBD
Road (north side)
#2
22747 Barton Road (south
0 33 acres
Liquidate
TBD
side)
#3
22720 Vista Grande Way
0 35 acres
Transfer to City for
Transfer
governmental use
complete
" #4
Mixed Use area (east of 1-
55 acres
Transfer to City for
_ of
215)
future development
agreements
have been
approved
" Subject to compensation agreements
Packet Pg 82
before it becomes effective This is due to the fact that it is an agreement with the
Successor Agency and is funded with redevelopment funds
It should be noted that Agency Staff has received inquiries from brokers on the property
In the event that a purchase offer is received for an acceptable use, then the scope of
work can be modified accordingly
FISCAL IMPACT
The cost to the Agency would be $33,660 00 per year The State of California must
approve the funding for this service The Agency's ROPS 15-16B report was submitted
and identified a proposed budget for LRPMP implementation services
ATTACHMENTS
• SA Resolution (DOCX)
• PSA_Grand Terrace Real Estate Services - Sept 2015 (PDF)
• Real Estate Services (DOCX)
APPROVALS
Sandra Molina
Completed l
10/18/2015 1 50 PM
Finance
Completed
10/19/2015 10 24 AM
City Attorney
Completed
10/19/2015 2 21 PM
Community Development
Completed
10/19/2015 5 55 PM
City Manager
Completed
10/22/2015 11 45 AM
City Council
Pending
10/27/2015 6 00 PM
Packet Pg 84
' 8a
RESOLUTION NO _
A RESOLUTION OF THE SUCCESSOR AGENCY TO THE GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY APPROVING A CONTRACT
BETWEEN THE SUCCESSOR AGENCY AND RSG, INC FOR LONG RANGE
PROPERTY MANAGEMENT PLAN IMPLEMENTATION SERVICES
WHEREAS, the State Legislature dissolved redevelopment agencies by enacting
Assembly Bill Nos 1 x 26 and 1484, relating to redevelopment dissolution,
("Dissolution Statutes") which became effective on June 28,2011 and June 27,2012,
respectively,
WHEREAS, Health and Safety Code § 34191 5 requires a successor agency to
prepare and submit a Long -Range Property Management Plan ("PMP") to the
California Department of Finance ("DOF") within six (6) months of receiving its
Finding of Completion from the DOF,
WHEREAS, the Successor Agency on August 13, 2013 contracted with Kosmont
& Associates, Inc ("Kosmont") to prepare the PMP,
WHEREAS, on November 6, 2013, the Successor Agency adopted Resolution
No 13-14 approving the PMP, which was submitted to the State of California
Department of Finance ("DOF") for approval, and which the DOF began review in
May 2014,
WHEREAS, on November 25, 2014, the Successor Agency adopted a
Resolution approving a revised PMP, which was subsequently approved by the
Oversight Board on December 17,' 2014 and submitted to the State of California
Department of Finance ("DOF") for approval
WHEREAS, on April 23, 2015, the DOF approved the Successor Agency's PMP,
WHEREAS, in order to implement the approved PMP, it is necessary to enter
into a contract for professional real estate advisory services, and
WHEREAS, pursuant to Section V B of the City's Purchasing Policy, the)Agency
waives the competitive selection process and approves the contract for professional
services with RSG, Inc upon a finding and determination that said waiver and
approval serves the public interest, and
WHEREAS, on September 8, 2015, the Successor Agency to the City of Grand
Terrace Redevelopment Agency considered said agreement at a public meeting
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AGREEMENT FOR CONSULTANT SERVICES
THIS AGREEMENT ("Agreement") is made as of this _ day of October, 2015 by and
between the SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT
AGENCY OF THE CITY OF GRAND TERRACE ("Successor Agency") and ROSENOW
SPACEVEK GROUP, INC ("Consultant') This Agreement is subject to the approval of
the Department of Finance (see Section 4 herein)
CONSULTANT'S SERVICES Consultant agrees to perform during the term of
this Agreement, the tasks, obligations, and services set forth in the "Scope of
Services" attached to and incorporated into this Agreement as Exhibit A (the
"Services")
2 TERM OF AGREEMENT The initial term of this Agreement shall be for one year Ca
starting on January 1,2016 ("Effective Date") and terminating on December 31, CL
2016 or on the date that the Services contemplated by this Agreement are
satisfactorily completed, whichever occurs first ('Termination Date") At the end of
the term period, the Executive Director may, in writing, renew this Agreement for o
up to two term periods of one year each, provided that the annual compensation
amount shall not exceed $33,660 00
3 FAMILIARITY WITH WORK By execution of this Agreement, Consultant
warrants that
(1) It has thoroughly investigated and considered the work to be
performed, based on all available information
(2) It carefully considered how the work should be preformed, and
(3) It fully understands the difficulties and restrictions attending the
performance of the work under this Agreement
(4) It has the professional and technical competency to perform the '
work and the production capacity to complete the work in a timely
manner with respect to the schedule included in the scope of
services
Page 1 of 13
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Packet Pg 87'
8b
Consultant, the City, or the Successor Agency or to enlarge in any way the
Consultant's liability but is intended solely to provide for indemnification of the
City and Successor Agency for liability for damages or injuries to third persons or
property arising from Consultant's negligent performance hereunder
Notwithstanding the above, Successor Agency will release, indemnify and hold
r
harmless Consultant from any and all losses, claims, liens, demands and causes
of action of every kind and character including but not limited to the amounts of
a�
judgment, interests, court costs, legal fees and other expenses incurred by
Q-
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Consultant concerning claims, demands or causes of action related to alleged or
o.
actual environmental contamination, environmental liability and corresponding
z
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obligations Successor Agency acknowledges that Consultant is reliant upon
Successor Agency for information related to the environmental condition of the
c
subject properties, to the extent known by Successor Agency If environmental
a
analysis is necessary related to the completion of the PMP and/or to the ultimate
disposition of the subject properties, Successor Agency understands that such
a
cL
environmental analysis will not be prepared by Consultant, as Consultant is not
0
licensed in this professional discipline It is acknowledged by Successor Agency
that any such environmental analysis would be contracted separately by
n
Successor Agency with an outside firm
8 INSURANCE Consultant shall procure and maintain at all times during the term
of this Agreement insurance as set forth in Exhibit "C" attached hereto Proof of
insurance shall consist of a Certificate of Insurance provided on IOS-CGL form
No CG 0001 II 85 or 88 executed by Consultant's insurer and in a form approved
by, the Successor Agency's Successor Agency Attorney and Successor
Agency's Legal Counsel
9 LICENSES, PERMITS, AND FEES Consultant shall obtain a Successor Agency
of Grand Terrace Business License and any and all other permits and licenses, -
required for the services to be performed under this Agreement
10 INDEPENDENT CONTRACTOR STATUS Successor Agency and Consultant
agree that Consultant, in performing the Services herein specified, shall act as an
independent Contractor and shall have control of all work and the manner in
which it is performed Consultant shall be free to contract for similar services to
be performed for other entities while under contract with Successor Agency
Consultant is not an agent or employee of Successor Agency or Successor
Agency, and is not entitled to participate in any pension plan, insurance, bonus or
N
similar benefits Successor Agency or Successor Agency provides for its
a
employees Consultant shall be responsible to pay and hold Successor Agency
or Successor Agency harmless from any and all payroll and other taxes and
E
interest thereon and penalties, therefore, which may become due as a result of
services performed hereunder
a
Page 3 of 13
Packet Pg 89
�8b
Successor Agency G Harold Duffey, Executive Director
City of Grand Terrace
22795 Barton Road
Grand Terrace, Ca 92313
Consultant RSG, Inc
Alexa Smittle, Principal
309 W 4th Street
Santa Ana, CA 92701
If the name of the principal representative designated to receive the notices,
demands or communications, or the address of such person, is changed, written
notice shall be given within five (5) working days of said changes
17 T AXPAYER IDENTIFICATION NUMBER Consultant shall provide Successor
Agency with a complete Request for Taxpayer Identification Number and
Certification, Form W -9, as issued by the Internal Revenue Service
18 APPLICABLE LAWS, CODES AND REGULATIONS Consultant shall perform all
services described in accordance with all applicable laws, codes and regulations
required by all authorities having jurisdiction over the Services Consultant
agrees to comply with prevailing wage requirements as specified in the California
Labor Code, Sections 1770, et seq
19 RIGHT TO UTILIZE OTHERS Successor Agency reserves the right to utilize
others to perform work similar to the Services provided hereunder
20 BENEFITS Consultant will not be eligible for any paid benefits for federal , social
security, state workers' compensation, unemployment insurance, professional
insurance, medical/dental, retirement PERS or fringe benefits offered by the
Successor Agency of Grand Terrace
21 PERS ELIGIBILITY INDEMNITY In the event that Consultant or any employee,
agent, or subcontractor of Consultant providing services under this Agreement
claims or is determined by a court of competent jurisdiction or the California
Public Employees Retirement System ("PERS") to be eligible for enrollment in
PERS as an employee of the City or Successor Agency, Consultant shall
indemnify, defend, and hold harmless City and Successor Agency for the
payment of any employee and/or employer contributions for PERS benefits on
behalf of Consultant or its employees, agents, or subcontractors, as well as for
the payment of any penalties and interest on such contributions, which would
otherwise be the responsibility of City or Successor Agency
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27 AUDIT OR EXAMINATION Consultant shall keep all records of funds received
from Successor Agency and make them accessible for audit or examination for a
period of three years after final payments are issued and other pending matters
28 MODIFICATION OF AGREEMENT This Agreement may not be modified, nor
may any of the terms, provisions or conditions be modified or waived or
otherwise affected, except by a written amendment signed by all parties
29 WAIVER If at any time one party shall waive any term, provision or condition of
this Agreement, either before or after any breach thereof, no party shall
thereafter be deemed to have consented to any future failure of full performance
hereunder
30 COVENANTS AND CONDITIONS Each term and each provision of this
Agreement to be performed by Consultant shall be construed to be both a
covenant and a condition
31 RIGHT TO TERMINATE Successor Agency may terminate this Agreement at
any time, with or without cause, in its sale discretion, with thirty (30) days written
notice
32 EFFECT OF TERMINATION Upon termination as stated in Paragraph "31" of
this Agreement, Successor Agency shall be liable to Consultant only for work
performed by Consultant up to and including the date of termination of this
Agreement, unless the termination is for cause, in which event Consultant need
be compensated only to the extent required by law Consultant shall be entitled
to payment for work satisfactorily completed to date, based on proration of the
monthly fees set forth in Exhibit "B" attached hereto Such payment will be
subject to Successor Agency's receipt of a close-out billing
33 GOVERNING LAW This Agreement shall be governed by and construed in
accordance with laws of the State of California In the event of litigation between
the parties, venue in state trial courts shall lie exclusively in the County of San
Bernardino In the event of litigation in a U S District Court, exclusive venue shall
lie in the Central District of California
34 LITIGATION FEES Should litigation arise out of this Agreement for the cc
performance thereof, the court shall award costs and expenses, including
attorney's fees, to the prevailing party In awarding attorney's fees, the court shall
not be bound by any court fee schedule but shall award the full amount of costs, IL
expenses and attorney's fees paid and/or incurred in good faith "Prevailing
Party" shall mean the party that obtains a favorable and final judgment or order .EE
from a court of law described in paragraph "33 " This paragraph shall not apply
and litigation fees shall not be awarded based on an order or otherwise final
a
judgment that results from the parties' mutual settlement, arbitration, or mediation
of the dispute
Page 7 of 13
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Dated
Dated r
APPROVED AS TO FORM
Richard L Adams It
Successor Agency Attorney
ATTEST
Pat Jacques-Nares
City Clerk
"SUCCESSOR AGENCY"
By
G Harold Duffey
Executive Director
"CONSULTANT"
Page 9 of 13
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Packet Pg 95
EXHIBIT "B"
SCHEDULE OF COMPENSATION
AMOUNT OF COMPENSATION For performing and completing all services
pursuant to Exhibit "A" Scope of Services, is a total amount not to exceed
$33,660 00 (Thirty-three Thousand and Six Hundred and Sixty Dollars) plus
reimbursable expenses which will be charged at cost
BILLING At the end of each calendar month in which services are performed or
expenses are incurred under this Agreement, Consultant shall submit an invoice
to the Successor Agency at the following address
Successor Agency to CRA of the City of Grand Terrace
22795 Barton Road
Grand Terrace, Ca 92313
The invoice submitted pursuant to this paragraph shall show the
1) Purchase order number,
2) Project name/description,
3) Name and hours worked by each person who performed services during
the billing period,
4) The title/classification under which they were billed,
5) The hourly rate of pay,
6) Actual out-of-pocket expenses incurred in the performance of services,
and,
7) Other such information as the Successor Agency may reasonably require
III METHOD OF PAYMENT Payment to Consultant for the compensation
specified in Section I, above, shall be made after the Executive Director or
designee determines that the billing submitted pursuant to Section II, above,
accurately reflects work satisfactorily performed Successor Agency shall pay
Consultant within thirty (30) days there from
Page 11,of 13
PacketPg 97
insurance is canceled and not adequately replaced, Successor Agency shall have the
right but not the duty to obtain replacement insurance and to charge the Consultant for
any premium due for such coverage Successor Agency has the option to deduct any
such premium from the sums due to the Consultant
Insurance is to be placed with insurers authorized and admitted to write insurance in
California and with a current A M Best's rating of A- VII or better Acceptance of
insurance from a carrier with a rating lower than A- VI is subject to approval by City 's
Risk Manager Consultant shall immediately advise Successor Agency of any litigation
that may affect these insurance policies
Page 13 of 13
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to}C
RSG DRAFT SCOPE OF SERVICES AND BUDGET
CITY OF GRAND TERRACE
Task 1 Market Research Collection
RSG would perform high-level research on the market demand for retail and other potential uses for
Property 1 on the LRPMP Research may include the following
• Property research and comparable sales data
• Vacancy rates
• Rents
• Recent new construction projects
• Pipeline projects (approved)
• Potential for site consolidation with adjacent properties
• Demographic statistics (U S Census, Bureau of Labor Statistics, ESRI, and SCAG)
• Retail leakage analysis via ESRI
Any data collected by the City within the last year could be used to limit the scope of this task, however, a
certain amount of information would need to be confirmed by RSG to proceed with the next tasks
Task 2 Broker Opinion of Value
A Broker Opinion of Value ("BOV") is a report produced by a licensed real estate broker that includes
pricing and financial evaluations to identify the range of the indicated property value based on current
comparable market conditions and available financing alternatives RSG would utilize the data collected
in Task 1, the 2011 appraisal done on Property 1, and additional research, to provide the Successor
Agency with a current valuation of the Property To the extent they are available, RSG should be provided
with all Phase 1 environmental reports both conducted by the former RDA and O'Reilly, or the ability to
contact the soils engineer to get a good understanding of potential remediation costs for the Property A
BOV will help ensure DOF approval of an accepted offer, as DOF has been accepting BOVs to
substantiate sales values
Task 3 Prepare a Property Disposition Strategy
RSG will prepare a brief Property Disposition Strategy consisting of background information, market
analysis, development recommendations, and disposition procedures that may be adopted by the
Successor Agency and/or the Oversight Board
Task 4 Real Estate Advisory Services
RSG would act as a real estate advisor to help the Successor Agency market the properties, solicit offers,
review and analyze offers and potential buyers, and make a final purchase offer selection RSG would
then work with the City Attorney to prepare the purchase and sale agreement ("PSA") and assist with
Successor Agency, Oversight Board, and DOF approvals of the purchase offer RSG is a licensed broker
and essentially, RSG would be performing the functions of a broker, with the benefit of also providing
advisory services throughout the process to the City, Successor Agency, and Oversight Board However,
RSG would be working on a time and materials basis and not on a commission basis
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BETTER COMMUNITIES
BOLDER FUTURES
Packet Pg, 100
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MEETING DATE October 27, 2015 Council Item
TITLE FY2014-15 Year -End & FY2015-16 1 St Quarter Financial
Report
PRESENTED BY Cynthia Fortune, Finance Director
RECOMMENDATION 1 Receive and file the FY2014-15 year-end updated
financial report,
2 Receive and file the 1st Quarter Financial Report for the
period ending September 30, 2015,
3 Approve the proposed appropriations as detailed in the
Discussion section of the report
2030 VISION STATEMENT
This staff report supports City Council Goal #1, "Ensure Our Fiscal Viability," through
the continuous monitoring of revenue receipts and expenditure disbursements against
approved budget appropriations
BACKGROUND
The Finance Department has developed a Monthly Financial Report (MFR), which are
submitted to City Council each month Beginning in FY2015-16, Finance will be
submitting Quarterly Financial Reports in -lieu of the monthly financial reports at the end
of each quarter as follows
1 1 st Quarter Financial Report — for the quarter end September 30, 2015,
2 2nd Quarter Financial Report (Mid -Year Review) — for the quarter/mid-year end
December 31, 2015,
3 3rd Quarter Financial Report — for the quarter end March 31, 2015, and
4 4th Quarter Financial Report (Year -End) — for the quarter/year-end June 30,
2016
The purpose of these reports is to provide City Council with the following
1 Budget -to -actual results for each month or quarter throughout the year (to identify
actual revenues received and expenditures incurred, for the current fiscal year
and compare them to the Approved Budget and fiscal year-to-date (YTD)
expected amounts,
2 Projections for year-end (will include causes/reasons for the variances and
recommendations to address these variances if any), and
J
3 Proposed budget adjustments or appropriations for consideration to enhance the
Packet Pg 71072
Category
Approved
Budget
June
YTD
Expected
Receipts
June
Actuals
as of
08/15/2015
June
Actuals
as of
10/15/2015
Variance
Increase/
Decrease
Services
176,400
4,049 I
0
0
139,997
254,848
(245,961)
90,927
$ 951
Materials & Supplies
239,461
196,810
179,366
(2,966)
Lease of Facility/Eqpt
4,400
3,400
4,049
0
Equipment
0
0
0
0
Capital Projects
0
0
0
0
Utilities
135,800
134,300
140,239
(242)
Debt Service
254,900
254,900
254,848
0
Overhead Cost Allocation
(249,800)
(244,700)
(245,961)
0
Transfers Out
91,500
94,500
90,927
Q
TOTAL
S
$ •450�.247
LF,AZ&W
$4,883,011
4,391,951
F
$4�
Revenues
$4,409,470
$4,619,505
$4,818,781
$64,240
Less Expenditures
4,591,493
4,450,247
4,373,923
18,028
Net (Surplus or Deficit)
($182.0231
$JW=
$44L$
The General Fund's Revenue and Expense statement for FY2014-15 shows a surplus
of $491,061
General Fund — Fund Balance
During the FY2014-15 Mid -Year Budget Review, City Council was presented with the
General Fund's projected fund balance for FY2014-15 of $2,101,323 Subsequent to the
Mid -Year Review, City Council approved fund balance designations and additional
appropriations consistent with the City's 2030 vision and core values Table 2 below
provides an updated fund balance summary showing actual revenues and expenditures
for FY2014-15 and a summary of proposed budget appropriations for FY2015-16
Table 2
General Fund — Fund Balance as of June 30th
Fund Balance
FY2015-16
Proiected
Fund
Fund
Fund
(if all proposed
Balance
Balance
Balance
budget
FY2013-14
FY2014-15>
FY2014-15
appropriations
Category
Actual
Estimated
Actual
are approved)
Beginning Fund Bal , July 1st
$1,493,781
$1,936,964
$1,936,964
$2,028,024
Packet Pg 104
9
Fund Balance
FY2015-16
Proiected
Fund
Fund
Fund
(if all proposed
Balance
Balance
Balance
budget
FY2013-14
FY2014-151
FY2014-15
appropriations
Category
Actual
Estimated
Actual
are approved)
Equipment Replacement Fund
400,000
06,956
To continue with City Council's 2030 Vision to preserve and protect our community and
its exceptional quality of life and preserve the FY2014-15 beginning fund balance of
approximately $1 5m, staff is proposing the following budget appropriations listed in
Tables 3 and 4
Table 3
Proposed Budget Appropriations
Priori t
Title
Description
Allocation
Amount
A
1
Public Safety
Attempt to maintain two on -duty law
$200,000
Enhancements
enforcement officers at all times
2
City Camera
Input surveillance cameras throughout the
50,000
Projects
city or just at major entry/exit points of the
city
3
Weekend Code
Hire part-time code enforcers to work
30,000
Enforcement
weekends
4
Summer Youth
Creation of a summer youth program that
30,000
Recreation and
would employ teen counselors and provide
Employment
activities for children
Program
5
Senior Bus
Create a "Senior Center Pick-up Program"
15,000
Program
to transport seniors to and from the center
Upgrade of the Child Care bus for senior
use
6
Community
Hold a community fireworks show to
10,000
Fireworks
reduce likelihood of illegal firework
purchases and public safety calls
7
Child Care
Purchase of toys necessary to help
5,000
Equipment
children develop necessary socialization
and motor skills
Packet Pg 1 66
It is good to note that all proposed budget, appropriations preserve the FY2014-15
beginning fund balance of approximately $1 5m as shown in Table 2 The total requests
only use the surplus funds from FY2014-15 actual revenues less expenditures
General Fund Loans
In addition, staff is providing City Council with the General Fund's outstanding loans as
of June 30, 2015 It is City Council's prerogative to approve payments of the
outstanding loans should they so desire
Table 5
General Fund Outstanding Loans
Category
Loan Balance
as of
June 30, 2015
Advance from the Grand Terrace Successor Agency
$925,272
Advance from Grand Terrace Housing Authority
168,205
Total Loan Balance
t 1.093.477
Successor Agency Loan
Any payments to the Grand Terrace Successor Agency would be considered excess
redevelopment property tax trust fund (RPTTF) receipts which will be distributed to the
Agency's taxing entities, the General Fund being one of those taxing entities The
General Fund would receive approximately 20% of any loan payment amount to the
Agency
However, when City Council approved the accelerated payment of $2,000,000 against
the loan, this eliminated the need to pay any annual amounts against this loan for the
next 13 years The next required payment would be in FY2026-27
Housing Authority Loan
The City's General Fund originally owed the Housing Authority a total of $300,205 A
City -owned parcel was transferred to the Housing Authority valued at $132,000
reducing the loan to its current balance of $168,205 The Loan Agreement between the
City and the Successor Agency and Housing Authority states the following
1 The annual payment is contingent upon a determination by City Council that it
has sufficient funds to make annual payments,
2 Should funds not be available in any fiscal year, the City shall make a payment in
the amount the City is able to pay as determined by the City Council,
3 The loan shall be repaid in full on or before July 1, 2034,
4 Interest shall not accrue on any remaining balance
On an outstanding balance of $168,205, annual payments of $10,000 may be made
until FY2033-34 to satisfy the loan agreement
Packet Pg 108
Benefits
295,873
89,652
77,041
12,611
Professional/Contractual
Services
3,118,260
746,307
720,498
25,808
Materials & Supplies
219,150
38,561
48,013
(9,453)
Lease of Facility/Eqpt
4,400
1,021
1,000
21
Equipment
0
0
0
0
Capital Projects
0
0
0
0
Utilities
132,400
30,218
28,411
1,807
Debt Service
257,800
128,560
127,424
1,137
Overhead Cost Allocation
(281,735)
(70,457)
(70,434)
(23)
Transfers Out _
91,500
25.364
22.875
2.489
TOTAL
j •58=
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UM4A.
$Za
Revenues
$4,588,535
$480,722
$474,315
($6,407)
Less Expenditures
4,587,603
1,140,637
1,114,198
25.639
Net (Surplus or Deficit)
I M
($659.9151
($639.883)
$1
FISCAL IMPACT
Revenues
The City's General Fund revenue receipts of $474,315 through September are slightly
below the expected amount of $480,722, reflecting a slight deficit of $6,407 This is
mainly due to the decrease in license, fee and permit applications received during the
first quarter
Expenditures
General Fund expenditures of $1,114,198 are below the expected amount of
$1,140,637 reflecting a positive variance of $25,639
Since it is only the first quarter of the fiscal year, actual revenues and expenditures
below or above the expected amounts may be due to the time of recording of receipts
and invoices compared to last fiscal year
RECOMMENDATION
Staff is recommending that City Council
1 Receive and file the Year-end report,
2 Provide direction on which programs to move forward on (approval of proposed
budget programs),
Packet,Pq 11 ]
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QL ENHANCEMENTS FROM 2014/15 FUND
Program Value, $305,000
BALANCE TO 2015/16
PROJECT Public Safety & Code Enforcement
City Allocation $200,000
PROJECT DESCRIPTION
IPublic Safety Enhancements
The City Council of Grand Terrace is committed to providing residents with a Quality of Life that
includes the availability of adequate public safety services when needed Throughout the
year, the City Council receives quarterly reports from the Sheriff's Department (service
provider), the Sheriff has indicated that adequate service for the City could be achieved by
trying to maintain a minimum of 2 law enforcement officers on duty at all time Currently the
City pays for 1 officer on duty 24 hours per day and 1, 40 hour officer per week Staff suggests
that the Council allocate $200,000 in overtime from the 2014/15 fund balance to allow the
Sheriff Department to supplement services during the year to achieve adequate service levels
FUNDING SOURCE(S)
Staff is recommending that the City Council create a Public Safety and Code Enforcement
Enhancement Fund from the 2014/15 Fund balance
MAJOR MILESTONE(S)
Staff will return with the Sheriff Department and provide an update to the Council on the
Sheriff's strategy to deploy resources from the Public Safety and Code Enforcement and
Enhancement Fund Although the goal is to have a minimum of 2 officers on duty at all time,
the Sheriff's data over the years, shows that crime can be seasonal and can increase during
certain times of the day The Sheriff's Department must have the flexibility to program
resources based on their professional expertise
Staff will return
By 15t meeting in December to outline Sheriffs strategy
PROJECT MANAGER
Phone 909-824-6621 Ext 212
G Harold Duffey
hduffev@srandterrace-ca eov
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QL ENHANCEMENTS FROM 2014/15 FUND
Project Value $305,000
BALANCE TO 2015/16
PROJECT Weekend Code Enforcement
City Allocation $30,000
PROJECT DESCRIPTION
Weekend Code Enforcement
As a bedroom community, a significant amount of QL violations occur during evenings and
weekends However, Code Enforcement of Grand Terrace normally ends after 6 00 p m , and is
primarily enforced from Monday — Thursday, which are normal City Hall operating hours NOTE
the evening population of Grand Terrace increases during the same time Grand Terrace's Code
Enforcement operations end, which leads to slow or no response regarding loud music, barking
dogs, yard sales, cars for sale, and illegal construction
Quality of Life (QL) code compliance requires consistency in enforcement and one Code
Enforcement Officer can't address QL issues that occur in off peak (City Hall operating hours)
hours A solution could be found by the City hiring part time Code Enforcement Officers to
work weekends Larger cities have experienced code enforcement officers that don't work on
weekends and would rather work in a City like Grand Terrace on a part time basis or the City
could hire an annuitant The City could obtain seasoned Code Enforcement Officers to help
maintain compliance of QL codes in neighborhoods
In addition, the City should also invest in technology, allowing citizens to access on-line QL code
violation forms, pay code enforcement fines, check the status of construction permits that have
been issued, and receive email reminders to move their vehicles on street sweeping days This
type of technology will increase public awareness and help more residents stay in compliance
FUNDING SOURCE(S)
Staff is recommending that the City Council create a Public Safety and Code Enforcement
Enhancement Fund from the 2014/15 fund balance
MAJOR MILESTONE(S)
Recruitment of Part -Time Code Enforcement Officer — December 1, 2015
Develop Weekend Code Enforcement Schedule —January 1, 2016
PROJECT MANAGER
Phone (909)824-6621
Sandra Molina
Smolina@GrandTerrace-ca eov
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QL ENHANCEMENTS FROM 2014/15 FUND Balance
Project Value $70,000
to 2015/16
PROJECT Senior Bus Program
City Allocation $ 15,000
PROJECT DESCRIPTION
The City of Grand Terrace Senior Center has a total membership of 160members and the
Grand Terrace Senior Center provides a full spectrum of services and activities Arts &
Crafts, Bingo, Bridge Card games, Educational classes, Guitar lessons, Health screenings &
services, Senior boutique, Senior service advising, Support groups, and Workshops The
center also has a wide variety of social gatherings including a monthly general meeting,
with entertainment on the second Friday of every month at 10 00 am The center is open
from 8 00 am -, 3 00 pm, Monday - Friday The Senior Center also provides daily lunch
from 1130 AM - 12 30 PM at a costs of a $3 00 donation for seniors aged 60+ and for those
under 60 the lunch donation is $5 All adults are welcome
However, the Senior Center is underutilized and staff believes some seniors may not have
transportation to the Senior Center Staff proposes to use Measure I funds (8% of funds
were set aside for senior transportation programs) to establish a Senior Center Pickup
program Measure I funds will pay for the full operations costs for the City to establish its
point to point bus program Seniors would need to call in to make a reservation and the bus
would pick the seniors up and1return them to their home later in the day The program is
designed for two purposes 1 Allow seniors greater access to enjoy the classes offered at
the senior center and 2 Insure seniors can participate in the Community Development
Block Grant lunch program at the senior center
The City will examine contracting out the services for the bus pickup program or the City
could utilize an upgraded bus (child care has a bus and driver that are underutilized but the
bus is not wheel chair accessible, so the bus would need to be upgraded) VTrans is the
501( c )3 created by SanBag to administer the 8% Senior Transportation Funds The cost
for the program is fully funded Staffs request for funding would be a onetime cost for the
City to upgrade its existing bus
FUNDING SOURCE(S) �-
Staff is recommending that the City Council create a line item in City Managers budget for Senior
Transportation from the 2014/15 Fund balance In addition, VTrans would approve additional Funding
for the operations of the Senior Bus Program and staff would return to council for acceptance of VTrans
proceeds and or any other contracts to operate the bus service
MAJOR MILESTONE(S)
Staff will determine best operations method of service and budget to VTrans — November 10, 2015
Staff will return to Council November 24, 2015
Program Starts January
PROJECT MANAGER
Phone (909)824-6621
G Harold Duffey
Hduffey@grandterrace-ca gov
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QL ENHANCEMENTS FROM 2014/15 FUND
Project Value $5,800
BALANCE TO 2015/16
PROJECT Child Care Equipment
City Allocation 5,000
PROJECT DESCRIPTION
The City's Child Care Program has been in existence for over 30 years, providing generations of
service to families that return year after year The Child Care Program has a number of older
toys, some of which were donated to the City many years ago Some of the toys are over 10
years old Toys can also be used as a development tool, allowing children to develop motor
skills and cognitive processes It's a proven fact that children that can play together and
socialize are very successful when they enter the Colton Unified School District The Child Care
program needs updated and or must replace the following types of toys Radios, Legos/building
sets, Race Track Rug, Board & Card Games, Balls, Dolls, Doll clothes & Accessories, Trucks/cars,
Action Figures, Barbie's, toy washer/dryer, Crawl through Caterpillar, tubes, and cuddly dolls
Although the Child Care Program is not a part of the general fund, staff felt that the additional
resources from the fund balance for the Child Care Program would greatly enhance the
experience of the students in the child care program, thereby insuring that children continue to
return to the City's program each year and securing revenue to support the solvency of the
Child Care program
FUNDING SOURCE(S)
Staff is recommending that the City Council create a Public Safety and Code Enforcement Enhancement
Fund from the 2014/15 fund balance
MAJOR MILESTONE(S)
PROJECT MANAGER
Phone (909)824-6621
Linda Phillips
Iphillips@srandterrace-ca gov
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QL ENHANCEMENTS FROM 2014/15 FUND
Project Value $25,000
BALANCE TO 2015/16
PROJECT New Internet Site
City Allocation $25,000
PROJECT DESCRIPTION
A City's webpage represents the City and you never have a second chance to make that first impression
Although the City recently migrated from its former website to a brand new free website, staff has some
concerns about the limitation of the existing free website Staff proposes the City Join other leading
cities in California and change providers to make our webpage user friendly and a portal to the soul of
Grand Terrace _
Staff would like to deploy a webpage that has an "Email Module" that is a full -service mass email and
text communication distribution solution, digitally connecting Grand Terrace to groups as large as
(20,000+) individuals There are systems available that allow your emails to go out in newsletter format
by using built in customized templates With so many forms of social media, it is hard to determine
which way is best to communicate Twitter, Snapchat, email New webpages require one click to share
information like calendar events and news across popular social media streams including RSS, Facebook
and Twitter
Webpages now have features that build awareness and maintain government transparency through a
constant feed of news and information From emergency alerts to simple announcements and social
media sharing, imagine visiting the City's webpage and seeing the latest newsfeeds for the City and the
region It is also a place where residents would be able to see the Calendar Module of all city related
events, meetings, or any public activity with ease Event posts can be featured on the homepage or
simultaneously on multiple calendars Keeping residents informed and connected has never been easier
with APIs and RSS feeds, as well as through social media channels like Facebook and Twitter Directly
connected to the News & Alerts Module, the Social Media Module would instantly pull all socially
distributed content into a simple dashboard
Staff can launch surveys and register people for events and integrate payment as well as incorporate GIS
mapping Webpages are so sophisticated now, that they have built in mapping applications with ESRI
software that interface with GIS systems to create a number of mapping applications, including crime
mapping, parcel- and address -based information displays, capital improvement planning, business
development mapping, and a number of client -specific customized displays New webpages take
transparency to another level
FUNDING SOURCE(S)
Staff is recommending that the City Council appropriate $2,000 in City Managers budget from the
2014/15 Fund balance
MAJOR MILESTONE(S)
Staff would return November 10, 2015 with a demonstration and request to award contract
PROJECT MANAGER
Phone (909)824-6621
G Harold Duffey
hduffev@GrandTerrace-ca gov
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QL ENHANCEMENTS FROM 2014/15 FUND
Project Value $40,000
BALANCE TO 2015/16
PROJECT Business Incubator
City Allocation $20,000
PROJECT DESCRIPTION
The City of Grand Terrace desires to start a Business Incubator (GTBI) program with the overall
mission of assisting start-up and early stage companies in being successful by linking them to a
network of services from SBA, Chamber of Commerce and other community sources
The incubator will assist in providing the infrastructure for small businesses to develop, sustain,
and begin to prosper within an agreed upon time frame with the goal of having them graduate
with a sound financial foundation The overall impact of the incubator is expected to be small
business formation and Job creation, establishment of an entrepreneurial environment, and
contribute to the diversification of the economy
The City has yet to establish the specific characteristics and advantages it could offer an
incubator Staff anticipates focusing on small businesses that need access to fiber optics Staff
will work with the City of Loma Linda to expend the joint fiber westward on Barton Road, the
goal is to locate the incubator site on Barton Road so companies can take advantage of fiber
optics Staff will also work with SBA, San Bernardino County and local universities to develop
the incubator program The majority of this allocation will be for further expansion of the fiber
optics
FUNDING SOURCE(S)
Staff is recommending that the City Council create a line item in the City Manager Budget under
Economic Development as the "Incubator Fund" from the 2014/15 Fund balance
MAJOR MILESTONE(S)
Establish costs for fiber expansion and meeting with SBA — November 20
Identify location and project manager —December 1, 2015
Release incubator site location January 2016
Present update to Council —April 2016
PROJECT MANAGER
Phone (909)824-6621
G Harold Duffey
hduffev@GrandTerrace-ca gov
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QL ENHANCEMENTS FROM 2014/15 FUND
Project Value $5,000
BALANCE TO 2015/16
PROJECT Holiday Decorations
City Allocation $5,000
PROJECT DESCRIPTION
As the Holiday Season approaches, a number of cities in the Inland Empire will utilize holiday
decorations as a way to lure customers into local shops and increase their overall sales tax base Holiday
shopping is one of the most significant opportunities that cities have to increase their overall sales tax
While Grand Terrace does not have the capacity to light up its city like the City of Riverside, it can still
utilize its existing lights and decorations that have not been on display for a number of years In
addition, there are more efficient lights and easier to install holiday street signs and banners, which the
City could purchase for its holiday decorations
Staff is recommending that the City Council authorize the decoration of Barton Road from Mt Vernon to
the Michigan intersection and several other intersections throughout the City as well as City Hall The
goal is to create a festive environment so residents and businesses feel the holiday spirit within the City
of Grand Terrace and spend more money locally
FUNDING SOURCE(S)
Staff is recommending that the City Council create a Public Safety and Code Enforcement Enhancement
Fund from the 2014/15 fund balance
MAJOR MILESTONE(S)
Staff will inventory existing equipment and make plans to decorate are by November 25, 2015
4
PROJECT MANAGER
Public Works
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QL ENHANCEMENTS FROM 2014/15 FUND
Project Value $3,000
BALANCE TO 2015/16
PROJECT Youth in Government
City Allocation $3,000
PROJECT DESCRIPTION
The City Council recently discussed the formation of a "Youth Commission," and staff proposed
the following program to develop a youth platform in Grand Terrace Staff proposes to meet
with the Colton Unified School District and develop a survey for students to complete about
their experience in Grand Terrace and what they would like to see in Grand Terrace, and if they
intend on remaining in Grand Terrace when they are adults Staff proposes to engage Grand
Terrace Middle School and elementary schools and have the students write letters to their
Council members (High School Students) in order to develop a "Youth Platform" for Grand
Terrace
Grand Terrace High School Students will run for Office (Mayor, and 4 Council members) The
Mayor and the Council members (Youth Council) will work with City staff to develop a policy
based on information received from the Middle School Policy items will be developed and
voted on at a televised City Council meeting Once the items are passed, the City Council
(Youth) members will appear before the Grand Terrace City Council and present the Grand
Terrace Youth Platform City Staff will utilize the adopted policy as a guide to increase services
to youth within the City of Grand Terrace Staff will also solicit nonprofit youth organizations to
see if they would like to help the City manage the program for the schools (teachers and YMCA
or other nonprofits, although staff may have a student intern administer the project)
FUNDING SOURCE(S)
Staff is recommending that the City Council create a Youth Commission line item in the City Manager's
budget from the 2014/15 Fund balance
MAJOR MILESTONE(S)
Contact with Colton Joint Unified School District — December 1, 2015
Meet with Teachers —January 18, 2016
Conduct Assembly, Elections —week of March 7, 2016
Shadow Day —April 25, 2016
Youth Council meeting —May 2, 2016
Youth present to Council — May 9, 2016
PROJECT MANAGER
Jesse Smith
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QL ENHANCEMENTS FROM 2014/15 FUND
Project Value $2,000
BALANCE TO 2015/16
PROJECT City Hall Plant Maintenance
City Allocation $2,000
PROJECT DESCRIPTION
City Hall's award winning design of'1986 is adorned with plants in the central atrium Over the years the
City cut back on maintenance of these plants and started caring for them with internal staff Some of the
plants are very valuable and are in need of treatment to insure they remain healthy Preventative
maintenance through proper pruning and supply of supplemental nutrients will allow the plants to
flourish
Staff is recommending that the City take the course of preventive maintenance for the care of the
plants Dead plants will lead to infestation of bugs and costly replacement of plants
FUNDING SOURCE(S)
Staff is recommending that the City Council appropriate $2,000 in City Managers budget from the
2014/15 Fund balance
MAJOR MILESTONE(S)
Staff will inter into contact for short term treatment and care of plants in atrium and office areas
PROJECT MANAGER
Phone (909)824-6621
Patricia Jacquez-Nares
pnares@grandterrace-ca goy
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tO Attachment Monthly Financial Report September 2015 (1789 FY2014-15 Year -End & FY2015-16 1St Quarter Financial Report)
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Attachment Monthly Financial Report September 2015 (1789 FY2014-15 Year -End & FY2015-16 1St Quarter Financial Report)
' 9b
City of Grand Terrace
FY 2015-16 General Fund 1st Quarter Financial Report
For the Period Ending September 30, 2015
REVENUES
Revenue
Property Tax
Residual Receipts - RPTTF
Franchise Fees
Licenses, Fees & Permits
Sales Tax
Intergovernmental Revenue/Grants
Charges for Services
Fines & Forfeitures
Miscellaneous
Use of Money & Property
Waste Water Receipts
e
Positive
(Negative)
September
Sept
Sept
Variance
YTD
YTD
September
%
from
Approved
Expected
Approved
YTD
Anproved
YTD
Budget
Receipts
Budget
Actuals
Budget
Expected
1,551,518
13,813
0 9%
19,750
1 3%
5,937
860,077
0
0 0%
0
0 0%
0
495,000
30,806
6 2%
26,663
5 4%
(4,143)
308,300
57,153
185%
43,314
140%
(13,838)'
900,000
35,325
3 9%
29,595
3 3%
(5,730)
5,000
0
0 0%
0
0 0%
0
104,000
26,787
25 8%
26,911
25 9%
124
36,800
10,942
29 7%
12,727
34 6%
1,785
5,000
604
121%
11,020
220 4%
10,415 2
22,840
5,291
23 2%
4,335
19 0%
(956)
300,000
300,000
100 0%
300,000
100 0%
0
4,588,535
480,722
10 5%
474,315
10 3%
(6,407)
1 Decrease in Licenses, Fees & Permits due to a reduction in construction permits received and processed for the quarter
2 Increase in miscellaneous revenue due to the reimbursement of state mandated clams (SB90) submitted to the State
Controller's Office prior to 2004
Packet,Pg 133
MONTHLY REVENUE - Sales Tax (2015-16 vs 2014-15)
$
JUN
MAY
APR
MAR
FEB
7
JAN
DEC
NOV
OCT
SEP
AUG
JUL
50 000 100 000 150 000 200 000 250 000
■ 2015 16 0201415
o
$230 431
$0
$n loo
$o
$4
800
$0
$
6 232
$0
$60 300
$0
$lsa aas
$o
$73 900
$o
$ss a90
$29 595
$4
941
$0
$0
$0
$0
Packet Pg 135
MONTHLY REVENUE - Franchise Fees (2015-16 vs 2014-15)
$p
$84 917
$D
$5
341
$p
f
t
$
6 612
$0
$25 937
'
$0
$43 954
$p
$24 665
$p
$14
$p
62
$29 344
$p
$23 181
$26 663
r
$41514
$p
t
$0
i
$p
$p
JUN
MAY
APR
MAR
FEB
JAN
DEC
NOV
OCT
SEP
AUG
JUL
20 000 40 000 60 000 80 000 100 000 120 000 140 000 160 000 180 000
E3 2015 16 0201415
FY2015 16 Expected $30 806
FY201516Actuals $26663
FY2014-15 Actuals $499 827
I
100 000 200 000 300 000 400 000 500 000 600 000
S FY2014-15 Actuals 0 FY2015 16 Actuals ■ FY2015 16 Expected
PackM Pg 137
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Attachment Monthly Financial Report September 2015 (1789 FY2014-15 Year -End & FY2015-16 1St Quarter Financial Report)
City of Grand Terrace
FY 2015-16 General Fund 1st Quarter Financial Report
For the Period Ending September 30, 2015
EXPENDITURES BY DEPARTMENT
Positive
(Negative)
September
SeDtSept
Variance
YTD
YTD T
September
T
from
Approved
Projected
Approved
YTD
Approved
YTD
Department
Budget
Expenditures
Budoet
Actuals
Budget
Expected
City Council
60,877
15,726
25 8%
13,801
22 7%
1,925
City Manager
401,719
88,821
221%
97,652
243%
(8,832)'
City Attorney
64,000
10,743
16 8%
10,334
16 1%
409
City Clerk
218,398
45,308
20 7%
43,398
19 9%
1,910
Community Development
1,249,409
309,215
24 7%
286,266
22 9%
22,950 2
Finance
501,035
96,680
19 3%
89,033
17 8%
7,647
Public Safety
1,676,200
413,850
24 7%
418,163
24 9%
(4,313)
Non -Departmental
415,965
160,294
38 5%
156,351
37 6%
3,943
4,587,603
1,140,637
249%
1,114,998
243%
25,639
1 Projected expenditures are based on last year s actuals The City hired an Interim City Manager last fiscal year who did not receive any
benefits vs a filled City Manager position with salary and benefits this year
2 Projected expenditures are based on last year s actuals Some invoices for professional services for the Community Development
department for the month September of the current year were received & processed later than that of last fiscal year
Packet Pg 141
MONTHLY EXPENDITURE - Community Development Dept (2015-16 vs 2014-15)
JUN
$
95 345
$0
MAY
$85 470
$0
APR
98 386
$0
MAR
97 799
$0
FEB
$66 396
$0
JAN
$893
7
$0
DEC
$68 632
$0
NOV
$56 463
$0
OCT
$103 646
$111260
SEP
$115 360
AUG
$75 247
$59746
JUL
$50 215
50 000 100 000 150 000 200 000 250 000
0201516Actuals M 2014 15 Actuals
Packet Pg �43
MONTHYL EXPENDITURE - Public Safety (2015-16 vs 2014-15)
$0
JUN
$13
037
$0
MAY
$1000
$0
APR
$272 716
$0
MAR
$131
806
$0
FEB
HN
$125 622
$0
JAN
$376 86
SO
DEC
$0
$0
NOV
$11841
$0
OCT
$125 622
$1
0 553
I
SEP
lr$125.72
$132
57
AUG
$0
r
145 553
JUL
$272 465
50 000 100 000
150 000 200 000 250 000 300 000 350 000 400 000
M 2015 16 Actuals
El 2014 15 Actuals
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MAY
APR
MAR
FEB
JAN
DEC
NOV
Ocr
SEP
AUG
MONTHLY EXPENDITURE - Salaries (2015-16 vs 2014-15)
•'�Gh ...
7975
10 000 20,000 30 000 40,000 50 000 60 000 70 000 80 000 90,000 100 000
■201516Actuals 0 2014 15 Actuals
FY2015 1d Expected $151,4 1
FY2015 16 Actuals $160, 69
FY2014 15 Actuals 5648 23
100 000 200 000 300 000 400 000 500 000 600 000 700 000
0 FY2014-15 Actuals ■ FY2025 16 Actuals ■ FY2015 16 Expected
Pnckat Pg 749
EXPENDITURE - Professional/Contractual Services
so
$400 951
��eirrsrr^,�'4� �3n tKr $
t
MAY
$0
763
$8
APRant"tttg
$0
'$411208
MAR
$0
$ 209 693
FEB
$0
2 753
$15
JAN
$0
$414303
�
DEC
$0
$98 305
NOV
$0
t3�£�ie ,��j�,
���i: x $309 636
OCT
$0
..
r�vt.
+ 260929
i
SEP
$296238
u0I.
'+ $2.5849Z
AUG
$257 737
$37 B27
JUL
$166 5ZI
r�
�Idki
$317 366
100 000 200 000 300 000 400 000 500 000 600 000
G3 2015 16 Actuals (32014 15 Actuals
Packet Pg 151
,
CITY OF G TERRACE
AGENDA & STAFF REPORTS
FOR THE
REGULAR MEETING OF THE CITY COUNCIL AND THE CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY
REDEVELOPMENT AGENCY & THE GRAND TERRACE HOUSING AUTHORITY
Tuesday, October 27, 2015
6 00 p.m. Regular Meeting
COUNCIL CHAMBERS
GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313
Darcy McNaboe, Mayor
Sylvia Robles, Mayor Pro Tern
Jackie Mitchell, Council Member
Doug Wilson, Council Member
Bill Hussey, Council Member
G Harold Duffey, City Manager
Richard L Adams, City Attorney
Pat Jacquez-Nares, City Clerk
Sandra Molina, Community Development Director
Linda Phillips, Child Care Director
Cynthia A Fortune, Finance Director,
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6 00 p m
CITY OF GRAND TERRACE 0
0
CITY COUNCIL
AGENDA • OCTOBER 27, 2015
Council Chambers Regular Meeting 6 00 PM
Grand Terrace Civic Center • 22795 Barton Road
CALL TO ORDER
Invocation Pastor Jordan Barker Grand View Baptist Church on the Hill
Pledge of Allegiance was led by ill C Aol AO(a4v ,a-,
ROLL CALL
Attendee Name
Present
Absent
Late
Arrived
Mayor Darcy McNaboe
I
❑
❑
Mayor Pro Tern Sylvia Robles
❑
❑
Council Member Jackie Mitchell
❑
❑
Council Member Doug Wilson
CY'
❑
❑
Council Member Bill Hussey
Ev'-7
❑
❑
A SPECIAL PRESENTATIONS - NONE
B CONSENT CALENDAR
Motion v/ ( Second Z-M
-o
Vote
1 Waive Full Reading of Ordinances on Agenda
2 of Minutes — Regular Meeting — /r13/r2015 `
3 Request by the Foundation of Grand Terrace for a Waiver of City Special Event and
Facility Use Fees Related to the Annual Halloween Festival
RECOMMENDATION
Waive Special Event and Facility Use fees in the amount of One Thousand One
Hundred and Thirty Dollars ($1,130 00)
4 Purchase Order Authorization for Progressive Solutions, Inc
RECOMMENDATION
Authorization to increase a Purchase Order in an amount not to exceed $1,000 00 for a
new annual total of $11,123 68 with Progressive Solutions, Inc
City of Grand Terrace Page 1
Agenda Grand Terrace City Council October 27, 2015
C PUBLIC COMMENT TOTAL SPEAKERS /
D CITY COUNCIL COMMUNICATIONS
Council Member Bill Hussey y
Council Member Doug Wilson
Council Member Jackie Mitchell
Mayor Pro Tern Sylvia Robles
Mayor Darcy McNaboe
E PUBLIC HEARINGS - NONE
F UNFINISHED BUSINESS
No Staff Presentation rnOTOv) M197 D�
5 An Ordinance Amending Title 8 Chapter 8 112 (Fireworks) of the Grand Terrace
Municipal Code �c,+H'GiCe.. FRJ, �oip/fie I,�JJ`1-s�V�
RECOMMENDATION )'f1 P 7- /LtO A4 — -�-f 4-Q
Adopt AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF GRAND TERRACE AMENDING CHAPTER 8 112 FIREWORKS OF TITLE 8
OF THE GRAND TERRACE MUNICIPAL CODE
G NEW BUSINESSCJ
6 endure fjC� �trae for Street Maintenance Services wit Roquet P urn ,Inc
RECOMMENDATION
1 Extend the contract term to August 27, 2016 for the one year extension allowed in
the Professional Services Agreement,
2 Increase the Roquet Paving purchase order by $50,000, and
3 Amend the Roquet Paving contract to reflect the name change of the vendor
Staff Presentation C,iJf,!/![Gf' Council Questions
Motion Second M42
Vote
City of Grand Terrace Page 2
1�
Agenda Grand Terrace City Council October 27, 2015
7 Public Convenience and Necessity Finding for Gourmet Beer Wine and Foods
RECOMMENDATION
Direct staff to issue a Public Convenience or Necessity Letter to the California
Department of Alcohol Beverage Control in support of the license
Staff Presentation Council Questions
l
Motion �l ID�%� Second &—i
/
Vote `--5 \ 7- 1
8 Approve a Professional Services •,reeme with y85ZRZ for Long Range
Property Management Plan Services
RECOMMENDATION
Approve Professional Services Agreement with Rosenow Spevacek Group, Inc for a
one year term and authorize the Executive Director to administratively renew this
agreement for up to two renewal term periods of one year each
Staff Presentation '��Pf'ice Council Questions
Motion �Tr l Second
Vote 5-o
9 F Y2014-15 Year -End & FY2015-16 1st Quarter Financial Report®�
COMMENDATION ` r,,,✓
1 Receive and file the FY2014-15 year-end updated financial report, �V V
2 eceive and file the 1st Quarter Financial Report for the period ending September
30, 2015, '
3 Approve the proposed appropriations as detailed in the discussion section of the
report
L \
Staff Presentation Council Questions
Motion Second
Vote
H CITY MANAGER COMMUNICATIONS i I ��I .�Gtasho�.-
y u ""0 - C td.q Coot YKA4 4-boc t3t.t QR
I P � DYE
City of Grand Terrace Page 3
a P.
Agenda Grand Terrace City Council October 27, 2015
ADJOURN 1�140m,
The Next Regular City Council Meeting will be held on Tuesday, November 10, 2015 at
600pm
Agenda item requests must be submitted in writing to the City Clerk's office no later
than 14 calendar days preceding the meeting
City of Grand Terrace Page 4
Council Notes:
Meetings
Omnitrans committee
Fuel conversation
Discussion on electric vehicles and potentially
Buses. Members sitting on AQMD discussed barrier
with Edison to electric car use on mass scale.
Attended Chamber meeting on SANBAG and future
improvements of local freeways. We had good
discussion on toll road options and limits of Current
funding to add lanes without toll option. Toll revenue will
be used for local system upgrades.
Metrolink
Unacceptable level of service in ticket kiosk area.
San Bernardino is home base of SANBAG. West Valley
cities have excellent kiosk system.
Ox" 6-V 4," �
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CITY OF GRAND TERRACE CITY COUNCIL MEETING
REQUEST TO SPEAK FORM
DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly
environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any
person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council
meeting shall be requested to leave the room and such person may be barred from further audience before the Council
DATE
NAME Gj
ADDRESS
0
PHONE NUMBER (Please provide if information is being requested)
AGENDA ITEM NUMBER YOU WISH TO SPEAK ON (22�- pl� I Y�, Cion
mjy L,
SUBJECT
CITY OF GRAND TERRACE CITY COUNCIL MEETING
REQUEST TO SPEAK FORM
9
DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly
environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any
person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council
meeting shall be requested to leave the room and such person may be barred from further audience before the Council
DATE ✓
NAME fJ4✓` (C
ADDRESS
j
PHONE NUMBER (Please provide if information is being requested)
AGENDA ITEM NUMBER YOU WISH TO SPEAK ON
SUBJECT T, fro .vJ 6 ✓'
CMT
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Council Report - October 27, 2015
1. SANBAG - Metro Valley Study Session - October 15, 2015
• Review of change orders to existing projects with respect to project
contingency and supplemental costs
• Received an update on the next top 10 list of Interchange Program
Projects - These projects are in various different phases from Concept,
planning environmental, and construction
o Interstate 10/Cedar
o State Route 210/13aseline
o State Route 60/Central
o Interstate 10/University
o Instate 215/University
o Instate 10/Alabama
o Instate 15/Baseline
o Instate 10/Mount Vernon
o Instate 60/Archibald
o Instate 10/Monte Vista
• Recommend approval of budget amendment was requested for staff
time and legal support services for Instate 215 Mount
Vernon/Washington project - Lawsuit filed by City of Colton over the
withdrawal of funding from the project
• Recommend approval of Interstate 215 / University Parkway
Interchange Memorandum of Understand and Cooperative Agreement
with the City of San Bernardino
• Recommend approval of request for Cooperative Work Agreement from
California Department of Finance to extend budget authority for project
funds for Palm Avenue grade separation right away phase because of a
lawsuit related to properties associated with the project (BNSF - City of
San Bernardino)
• Recommended approval of Valley Freeway Interchange Prioritization
d
and Phasing Options
Discussion with Duane Baker regarding I215/Barton Road interchange
project schedule and funding
2 Lions Club Pancake breakfast - Boy Scouts and Foot ball players - feedback
V1� about service provided b both groups of young men etc
,� P Y g P Y g
-
3 Attended the Colton Joint Unified School District board meeting on October
15 along with City Manager Duffey The voted to Approve the Execution of the
Agreement for Taxing Entity Compensation with the City of Grand Terrace as
part of the consent calendar - there were no issues raised, Mr Duffey and I
were thanked for being there
t � y
10/27/2015
resentation
October 27, 2015
Purpose of Report
• Review of Budget-to-Actuals for
the 1 st quarter in FY2015-16 and
year-end in FY2014-15;
• Inform City Council of any
significant variances in both prior
& current fiscal years, & its effect
on the remainder of the current
fiscal year, if any; 2
1
10/27/2015
FY 2014-15 Revenue _
4une June li
une I Variance
Category Approved `YTD Ff Actuals Actuals 11 Inc /
Bud et J� Expected 1 as of h as of
;,Receipts 1108/15/2015;410/15/20151 }Dec
REVENUES' r `
Property Tax $1.4:0 ,_1=00 $1 lgj89 $1,515,189=$0
`_
ei Q al_Recp- 306,370 760,256 761,318 761,318 0 Re
Franchise Fees _ 4801000 478,200 49%828 499,828
Licenses, Fees & Permitsl 290,900 284,890 305,877 305,957 80
Sales Tax- ~_ 1,047,000843,960 763,151 827,251 64,100
Intergovernmental ~ 35,000 14,999 14,762 14,762 0
Revenue/Grants _j
Charges_for Services 81,200 78,000 127,937 ,� 127,987 50
K6r e:§-& Forfeitures _; 25,000 _25,000 53,825 53,825 0
_Miscellaneous _ 5,000'L 8,800 54,418 54,4181 0
Use of Money 8 Property; 25,000 18,500 22,476 22 476 0
Waste Water Receipts 700,000 700.000 700.000 700.000��0
_- - PTO AT L
FY 2011445 Expense
l - ---- T __ _---i�
- _
��
June
, June
f�June
` +l
Variance
I Category
Approved {
YTD j
Actuals
Actuals
Inc /
Budget J�
Expected f
Receipts 108/15/2015,l10/15/2015�
as of
I as of
Dec
f
$711,730 $666,484 $648,238 $642,583 ($5,655)
EXPENDITURES ��
�Salaries _
[Benefits V�
388,380 359,052 445,021 441,558�(3,4
kProfess�onal/Cont�'T
'jServices -
j 3,015,122 2,985,501 2,857,196 2,887,550 $30354I
'
{Materials & Supplies
_
239,46 �196,810 179 366 176,400 �(2,966) ,
,Lease of Facility/Eqpt ��
~~_
4,400 3,400 4,049 4,049 0
Ut_dities
135 800 , _134,3 00 =0,239 139,997 2--2-
_ _
�ebt S_e_rvice_ _
254,900 254,900 254,848 254,848 0
Overhead Cost
(249,800) 44,700) (245,961) (245,961)=
Allocation
LTransfers Out �,` , 91.500 90.927 90.927 �S
l _ _ _ _ _TOTAL; '' A A94,500
10/27/2015
a� FIY 2014-15
Projected
{ - ---- - Category -=- -
- - iL ___ A Amount_;
Fund Balance (Actual), June 30, 20131
July 1, 2013
$1,493,781
i~
2013-14 Revenues (actual)
$5,286,772�~~!-^�
�L013_14 Expenditures (actual) (4,843,589) 1
_
443,183
Tund Balance (Actual), June 30, 2014 /
1, 2014
l
$1,936,964�
'July ____ _ —_ - _ -- _ __ ___J
2014-15 Revenues (projected)
_
r201d-1-16 Expenditures ro ected _
j (4,843,673)
164,459
*Fund Balance, (Projected), June 30, 2015 /;
July 1,,,2015
$2,101,323
s
FY 2014-15 Actual
�_�;__-_ _—_ =i�-Amount -
Fund Balance (Actual), June 30, 2013 /
$1,493,781
SJuly 1, 2013
A�
2013-14 Revenues (actual)
$5,286,772, ^�
2013-14 Expenditures (actual) (4,843,589)
�443,183f
rFund Balance (Actual), June 30, 2014/ 1
'{July_1. 2014_� $1,936,964
2014-15 Revenues (actual) = 4 883,011 L���
_=
�2014-15 Expenditures (actua)^(4,391,951)
491,060
Fund Balance, (Projected), June 30,2015 // $2,428,024
July 1, 2015—
10
10/27/2015
General Fund
Outstanding Loans
13
Outstanding
Loans
E
i Loan Balance
Category
ff as of
t
f June 30, 2015
'Advance from the Grand Terrace
11
,,Successor Agency _ _ _
{ $925,272
! Advance from Grand Terrace
168,205
Housing Authority
Total Loan Balance �
$1,093,477
14
10/27/2015
FY2015-16
I st Quarter
17
FY 2015-16 Revenue
�_ 5r__ �- - j� September
Approved ! YTD September Variance
Category I� f� 3� (Increase/
Budget Expected , Actuals
{i Decrease),
Receipts ,,_
;REVENUES .�
re
Tax
� Prop_rty___ ! ��f $1,551,518 $13,813 $19,750 $5,937
LRPTTF - :]860,077 ==0 (-==O 0]�
Franchise 495,000 30,806 26,663 (4,143) i
Licenses Fees Per mits_
[-308,300 57 553; `— 43, 1-4 3,838)1I)
_&_
3Sales Tax^� 1
900,000 35,325 29,595 (5,730) I
__ _
Inter overnmental
Revenue/Grants
[�y-�-
� 01
5,000 (� l
jCh_arges for Services ��
104,000 26,787 26,911 124
Fines & Forfeitures
IL 36,800 10 942 12,727 _ �1,785
rMiscellaneous T _i 5,000 604 11,020 10,415
Use of Money & Property IL 22,840 5,291 4,335 L_� __(956)1
Waste Water R_eceipts____] 300,000 300,000 300,000 0
_ _ -TOTAL $4.588,535 $4Z4 ($6.4071
10/27/2015
ommen-d-ab
Staff is recommending that
City Council approve the
proposed appropriations by
category as follows:
21
Recommendations
- -- iI ----- -- - - Category A - - --- -- f!- - ---- -- - ,
# J (if approved, City Manager will Ii Amount
implement all programs as
authorized in the City's fiscal policies) i
1 Public Safety Enhancements $200,000
F,-=6Community Fireworks 10,00011
[ _ 7 Child Care Equipment 5,000
_ 10 Emergency Operations Coordination I 10,000
I$ Holiday Decorations 5,000
=15]Youth in Government 11 3,0001
-- - `,
17, City Hall Plant Maintenance 2,000
j a TOTAL
11
10/27/2015
4"( -,
25
13