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11/10/2015CITY OF GRAND TERRACE Y ,AGENDA & STAFF REPORTS FOR THE REGULAR MEETING OF THE CITY COUNCIL AND THE CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY & THE GRAND TERRACE HOUSING AUTHORITY Tuesday, November 10, 2015 6.00 p.m. Regular Meeting COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, -'CA 92313 d Darcy McNaboe, Mayor Sylvia Robles, Mayor Pro Tem Jackie Mitchell, Council Member Doug Wilson, Council Member Bill Hussey, Council Member G Harold Duffey, City Manager Richard L Adams, City Attorney Pat Jacquez-Nares, City Clerk Sandra Molina, Community Development Director Linda Phillips, Child Care Director Cynthia A Fortjr Finance C,rprtor The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6 00 p m r CITY OF GRAND TERRACE 0 t CITY COUNCIL AGENDA • NOVEMBER 10, 2015 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www grandterrace-ca gov <http //www grandterrace-ca gov> CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance ROLL CALL Attendee Name Present Absent Late Arrived Mayor Darcy McNaboe ❑ ❑ ❑ May Pro Tern Sylvia Robles ❑ ❑ ❑ Council Member Jackie Mitchell ❑ ❑ ❑ Council Member Doug Wilson ❑ ❑ ❑ Council Member Bill Hussey ❑ ❑ ❑ A SPECIAL PRESENTATIONS Presentation from Omnitrans — Services Update City of Grand Terrace Page 1 Agenda Grand Terrace City Council November 10, 2015 Council Member Jackie Mitchell Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E PUBLIC HEARINGS -NONE F UNFINISHED BUSINESS - NONE G NEW BUSINESS 5 Update by San Bernardino Associated Governments on the 1-215 Interchange Project RECOMMENDATION Receive and file the SANBAG update DEPARTMENT COMMUNITY DEVELOPMENT 6 Update for the 1-215/Barton Road Interchange Project and Council Direction RECOMMENDATION 1 Receive the update, and 2 Provide direction as noted DEPARTMENT COMMUNITY DEVELOPMENT 7 Discussion of Roadway Related Projects RECOMMENDATION Receive status report and provide input DEPARTMENT COMMUNITY DEVELOPMENT 8 Measure I Capital Improvement Plan for FY 2015-2016 through 2019-2020 RECOMMENDATION 1 Adopt Resolution No 2015-_, approving the Five Year Measure I Capital Improvement Plan for Fiscal Year 2015-2016 thru Fiscal Year 2019-2020, and 2 Approve the Measure I Capital Improvement Plan Expenditure Strategy for Fiscal Year 2015-2016 thru Fiscal Year 2019-2020 DEPARTMENT COMMUNITY DEVELOPMENT City of Grand Terrace Page 3 Agenda Grand Terrace City Council November 10, 2015 H CITY MANAGER COMMUNICATIONS =1 19111a,"I The Next Regular City Council Meeting will be held on Tuesday, November 24, 2015 at 600pm Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting City of Grand Terrace Page 5 CITY OF GRAND TERRACE CITY COUNCIL MINUTES • OCTOBER 27, 2015 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road A CALL TO ORDER Mayor McNaboe convened the City Council Meeting at 6 02 p m Invocation was given by Pastor Jordan Barker Grand View Baptist Church on the Hill Pledge of Allegiance was led by City Attorney Adams ROLL CALL Attendee Name Title - Status Arrived Darcy McNaboe Mayor Present Sylvia Robles Mayor Pro Tern Present Jackie Mitchell Council Member Present Doug Wilson Council Member Present Bill Hussey Council Member Present G Harold Duffey City Manager Present Pat Jacquez-Nares City Clerk Present Richard Adams City Attorney Present Sandra Molina Community Development Director Present Linda Phillips Director of Child Care Services Present Cynthia Fortune Finance Director Present Steve Lasiter Battalion Chief Present Robert O'Brine Lieutenant Present Eric Bougie Finance Analyst Present SPECIAL PRESENTATIONS - NONE CONSENT CALENDAR All Consent C:aienaar Items RESULT APPROVED [UNANIMOUS] MOVER Sylvia Robles, Mayor Pro Tem SECONDER Jackie Mitchell, Council Member AYES McNaboe, Robles, Mitchell, Wilson, Hussey 1 Waive Full Reading of Ordinances on Agenda City of Grand Terrace Page 1 Packet 9671 Minutes Grand Terrace City Council Mayor Pro Tern Sylvia Robles October 27, 2015 Mayor Pro Tern Robles reported that she attended the Omnitrans Committee Fuel Conversation items discussed were electric vehicles and potential Buses Members sitting on AQMD discussed the barriers with Edison on electric car use in mass scale She also attended the Chamber meeting on SANBAG and future improvements of local freeways There was a good discussion on toll road options and limits of current funding to add lanes without a toll option Toll revenue would be used for local system upgrades Mayor Pro Tern Robles requested that Mayor McNaboe inform SANBAG that the V 13 Metrolink ticket kiosk at the San Bernardino station was at an unacceptable level of service San Bernardino was home base of SANBAG and other West Valley cities had excellent kiosk system d N Mayor Darcy McNaboe `o 0 Mayor McNaboe reported that she attended the SANBAG Metro Valley Study Session a on October 15, 2015 the items discussed were as follows o • Reviewed change orders to existing projects with respect to project contingency and supplemental costs Received an update on the next top 10 list of Interchange Program Projects - These o projects are in various different phases from Concept, planning environmental, and c construction o Interstate 10/Cedar 3 o State Route 210/Baseline o State Route 60/Central o Interstate 10/University o Interstate 215/University o Interstate 10/Alabama o Interstate 15/Baseline a o Interstate 10/Mount Vernon o Interstate 60/Archibald o Interstate 10/Monte Vista • Recommended approval of budget amendment was requested for staff time and legal support services for Instate 215 Mount Vernon/Washington project - Lawsuit filed by City of Colton over the withdrawal of funding from the project Recommended approval of Interstate 215/University Parkway Interchange Memorandum of Understand and Cooperative Agreement with the City of San Bernardino City of Grand Terrace Page 3 Packet Pg 8 Minutes G n 7 E; Grand Terrace City Council AYES Darcy McNaboe, Sylvia Robles, Jackie Mitchell, Bill Hussey NAYS Doug Wilson NEW BUSINESS October 27, 2015 Amendment of Contract for Street Maintenance Services with Roquet Paving, Inc Community Development Director Molina provided a brief PowerPoint Presentation on this item A Council and staff discussion ensued on this item Council requested photos and a map with the areas repaired and the future repairs Also asked was the fiscal impact of this item and the comparison amount of the original agreement with this amendment Staff would bring back the requested map at the next Council meeting EXTEND THE CONTRACT TERM TO AUGUST 27, 2016 FOR THE ONE YEAR EXTENSION ALLOWED IN THE PROFESSIONAL SERVICES AGREEMENT, 2 INCREASE THE ROQUET PAVING PURCHASE ORDER BY $50,000, AND 3 AMEND THE ROQUET PAVING CONTRACT TO REFLECT THE NAME CHANGE OF THE VENDOR RESULT APPROVED [UNANIMOUS] MOVER Doug Wilson, Council Member SECONDER Sylvia Robles, Mayor Pro Tern AYES McNaboe, Robles, Mitchell, Wilson, Hussey Public Convenience and Necessity Finding for Gourmet Beer Wine and Foods Community Development Director Molina presented this item DIRECT STAFF TO ISSUE A PUBLIC CONVENIENCE OR NECESSITY LETTER TO THE CALIFORNIA DEPARTMENT OF ALCOHOL BEVERAGE CONTROL IN SUPPORT OF THE LICENSE RESULT APPROVED [UNANIMOUS] MOVER Doug Wilson, Council Member SECONDER Sylvia Robles, Mayor Pro Tern AYES McNaboe, Robles, Mitchell, Wilson, Hussey Approve a Professional Services Agreement with RSG Group, Inc For Long Range Property Management Plan Services Community Development Director Molina presented this item City of Grand Terrace Page 5 Packet Pg 10 Cl V a� R U c m U! _ 0 V 2 Minutes Grand,Terrace City Council October 27, 2015 4 APPROVE CATEGORY B WHICH INCLUDED ITEMS 2, 3, 4, 5, 11, AND 14 IN THE AMOUNT OF $155,000 OF THE PROPOSED APPROPRIATIONS AS DETAILED IN THE DISCUSSION SECTION OF THE REPORT RESULT APPROVED [UNANIMOUS] MOVER Bill Hussey, Council Member SECONDER Sylvia Robles, Mayor Pro Tern AYES McNaboe, Robles, Mitchell, Wilson, Hussey 5 APPROVE CATEGORY C WHICH INCLUDED ITEMS 8, 9, 12, AND 16 IN THE AMOUNT OF $87,000 OF THE PROPOSED APPROPRIATIONS AS DETAILED IN THE DISCUSSION SECTION OF THE REPORT RESULT APPROVED [4 TO 1] MOVER Jackie Mitchell, Council Member SECONDER Sylvia Robles, Mayor Pro Tern AYES Darcy McNaboe, Sylvia Robles, Jackie Mitchell, Bill Hussey NAYS Doug Wilson H CITY MANAGER COMMUNICATIONS City Manager Duffey announced that the City now had its Council meeting videos on YouTube thanks to Intern Jesse Smith Intern Smith has also been updating our social media sites He also announced that the next Council meeting would have a road theme City Manager Duffey further announced the Seniors and City Manager lunch event at the Senior Center on Monday, November 9, 2015 at noon Mayor McNaboe requested that the noticing area for the roads and streets discussion be increased to reach additional residents City Attorney Adams requested that he be excused from attending the November 10, 2015 City Council meeting and to have Deputy Attorney Ivy Tsai attend in his absence By Council consensus, City Attorney Adams request was approved ADJOURN 2 Mayor McNaboe adjourned the meeting at 7 44 p m The Next Regular City Council Meeting will be held on Tuesday, November 10, 2015 at 600pm Darcy McNaboe, Mayor Pat Jacquez-Nares, City Clerk City of Grand Terrace Page 7 Packet Pg 12 AGENDA REPORT MEETING DATE November 10, 2015 Council Item TITLE Request by the Foundation of Grand Terrace Dog Park Committee for a Waiver of Filing Fees PRESENTED BY Sandra Molina, Community Development Director RECOMMENDATION Waive the Filing Fees in the Amount of Ninety Seven Dollars ($97 00) for the Dog Park Committee Fund Raiser 2030 VISION STATEMENT This item supports Goal 4 to "Develop and Implement Successful Partnerships" BACKGROUND The Foundation of Grand Terrace Dog Park Committee is a 501(c)(3) non-profit organization that has held various activities to raise money to fund equipment for the City's Dog Park on Vista Grande Way, including an annual rummage sale fund raiser i This year, the Committee will hold a rummage sale on Saturday, November 14th at the Barton Plaza Commercial Center where Walgreens is located at 22456 Barton Road With their application submittal, the Committee has also asked for a waiver of the $97 00 filing fee A check covering the filing fee has been submitted and is being held pending the outcome of the request Attachment 1 includes the fee waiver request The Dog Park Committee has been raising funds through fund raising activities to pay for Dog Park equipment such as agility courses and benches The Zoning Code allows rummage sales subject to a temporary land use permit The land use permit has a $97 00 filing fee This volunteer effort is greatly appreciated, and staff recommends that the City Council waive the City's land use filing fee FISCAL IMPACT The City's General Fund would not receive up to $97 00 in filing fees for the temporary use ATTACHMENTS • Fee Waiver Request, Diagram, Pictures, Certificate of Liability Insurance (PDF) Packet Pg 13 October 29, 2015 Sandra Molina Community Development City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 Re Dog Park Committee Fundraiser Letter of Intent Please allow this to be the Letter of Intent for the Dog Park Committee to conduct a fundraiser/rummage sale on Saturday, November 14, 2015 at 22456 Barton Road Enclosed are schematic of the site, information flier, and owner's permission letter Setup will be 6 00AM to 8 00AM We will be open to the public 8AM to 213M We are offering 31 spaces to participants, both private and commercial, at $20 00 per space plus a premium of 10% of sales tNote Qs a non-profitsub-committee of the Foundation of Grand Terrace, we request that this request be brought to the City Council for consideration of waiver of fees Enclosed Is a check for $310, which I request you hold until resolution by the City Council at their next regularly scheduled meeting V Thank you for your cooperation and consideration of our request Respectfully, Michael Auld Chairman Dog Park Committee Foundation of Grand Terrace uO M r, m cc U) _ Wn, IL E �a 0 Packet Pg 15 y41p A Attachment Fee Waiver Request, Diagram, Pictures, Certificate of Liability Insurance (1795 Dog Park Fund Raiser Fee Waiver Request) MEETING DATE TITLE PRESENTED BY AGENDA REPORT November 10, 2015 Council & Successor Agency Item Approval of Check Register No 10312015 in the Amount of $304,938 96 Cynthia Fortune, Finance Director RECOMMENDATION Approve Check Register No 10312015 in the amount $304,938 96, as submitted, which includes the Check Register Account Index for Fiscal Year 2015-16 2030 VISION STATEMENT This staff report supports Goal #1, "Ensuring Our Fiscal Viability", through the continuous monitoring of expenditure budgets, allocations and operational costs BACKGROUND The check register, for the period ending October 31, 2015, has been prepared in accordance with Government Code §37202 and is hereby submitted for the City Council's approval The check register lists all vendor payments for the preceding month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment Check Register No 10312015 lists all payments made to vendors and employee reimbursements during the month of October The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and CRA Successor Agency Expenditure account number formats are XX-XXX-XXX [Fund - Department -Account] Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact A total of $304,938 96 in accounts payable checks were issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached check register Pavments laraer than $10.000 Check Payee Description Amount No 72066 SB COUNTY OCT 2015 LAW ENFORCEMENT SRV $140,352 00 SHERIFF Packet Pg 19 City of Grand Terrace Check Register Index 09 CHILD CARE FUND 10 GENERALFUND 11 STREET FUND 12 STORM DRAIN FUND 13 PARK FUND 14 AB 3229 COPS FUND 15 AIR QUALITY IMPROVEMENT FUND 16 GAS TAX FUND 17 TRAFFIC SAFETY FUND/ TDA FUND 19 FACILITIES DEVELOPMENT FUND 20 MEASUREIFUND 21 WASTE WATER DISPOSAL FUND 22 COMMUNITY DEV BLOCK GRANT 26 LSCPG/ LGHTG ASSESSMENT DIST 44 BIKE LANE CAPITAL FUND 46 STREET IMPROVEMENT PROJECTS 47 BARTON RD BRIDGE PROJECT 48 CAPITAL PROJECTS FUND 32 CRA-CAPITAL PROJECTS FUND 33 CRA-DEBT SERVICE FUND 34 CRA-LOW & MOD HOUSING 110 CITY COUNCIL 120 CITY MANAGER 125 CITY CLERK 140 FINANCE 160 CITY ATTORNEY 172 BUILDING & SAFETY 175 PUBLIC WORKS 180 COMMUNITY EVENTS 185 RENTAL INSPECTION PROGRAM 187 ENFORCEMENT PROGRAM 190 GENERAL GOVERNMENT (NON-DEPT) 195 FACILITIES MAINTENANCE 370 COMMUNITY & ECONOMIC DEV 380 MGT INFORMATION SYSTEMS 410 LAW ENFORCEMENT 430 RECREATION SERVICES 440 CHILD CARE 450 PARKS MAINTENANCE 510 STREET & SIGNAL LIGHTING 600 WEST SIDE PARK 601 TRACT 14471 PICO & ORIOLE 602 FORREST CITY PHASE II 631 STORM DRAIN MAINTENANCE 801 PLANNING COMMISSION 802 CRIME PREVENTION UNIT 804 HISTORICAL & CULTURAL COMM 805 SENIOR CITIZENS PROGRAM 807 PARKS & REC COMMITTEE 808 EMERGENCY OPERATIONS PROG Acct No General Account Numbers 110 SALARIES/WAGES 139 EMPLOYEES' BENEFIT PLAN 140 RETIREMENT 142 HEALTH/LIFE INSURANCE 143 WORKERS' COMPENSATION 138/141 MEDICARE / SUI 210 OFFICE EXPENSE 218-219 NON -CAPITAL FURN/SMALL TOOLS 220 SPECIAL DEPARTMENTAL EXP 230 ADVERTISING 235 COMMUNICATIONS 238-239 UTILITIES 240-242 RENTS & LEASES 245-246 MAINT BLDG GRNDS EQUIPMNT 250-251 PROFESSIONAL SERVICES 255-256 CONTRACTUAL SERVICES 260 INSURANCE & SURETY BONDS 265 MEMBERSHIPS & DUES 268 TRAINING 270 TRAVEL/CONFERENCES/MTGS 272 FUEL & VEHICLE MAINTENANCE 570 WASTEWATER TREATMENT 33-300 DEBT SERVICE 7XX FACILITIES IMPRV (NO CIP) 700 COMPUTER -RELATED 701 VEHICLES & EQUIPMENT Attachment A -Check Register Account Index (1796 Approval of Check Register No 10312015) Check Register CITY OF GRAND TERRACE As of 10/31/2015 Check # Date Vendor Invoice # Invoice Description Inv Date Amount Paid Check Total 72063 10/07/2015 MIRACLE RECREATION EQUIPMEN 767965 REPLACEMENT OF CITY PARK SWINGS 9/29/2015 E 10-450-246-000-000 82709 82709 82709 72064 10/07/2015 OFFICE DEPOT 787096690001 OFFICE SUPPLIES TONER REPLACEMENT 8/17/2015 E 10 190-220-000-000 31015 31015 31015 72065 10/07/2015 SYLVIA ROBLES SEP SR SEP HEALTH INSURANCE REIM-ROBLES 9/30/2015 E 10-110-142-000-000 48541 48541 48541 72066 10/07/2015 SB COUNTY SHERIFF 15014 OCT LAW ENFORCEMENT SRVS 9/21/2015 E 10-410-255-000-000 5 814 65 E 10-410-256-000-000 126 242 73 E 14-411-256-000-000 8 294 62 140 352 00 140 352 00 72067 10/07/2015 SB FIRE DEPT HAZ MATERIAL GT216CC 2ND QTR HOUSEHOLD HAZARDOUS WASTE SR 10/1/2015 E 10-187-258-000-000 4 133 00 4 133 00 4 133 00 72068 10/07/2015 SO CA EDISON COMPANY SEP 2015 EDISON SEP 2015 ENERGY USAGE 9/29/2015 E 09-440-238-000-000 2 097 17 E 10-172-238-000-000 18595 E 10-175-238-000-000 18595 E 10-190-238-000-000 6 764 01 E 10 450-238-000-000 781 30 E 10 805-238-000-000 1 901 25 E 16-510-238-000-000 45811 12 373 74 12 373 74 72069 10/07/2015 SYSCO RIVERSIDE INC 509290808 C CARE LUNCHES & SNACKS 9/29/2015 m E 09-440-220-000-000 28064 E 09-441-220-000-000 1 93882 2 219 46 v3 N W Attachment B - Check Register No 10312015 (1796 Approval of Check Register No 10312015) A Cr Check # Date Vendor Inv Date Amount Paid Check Total 10183 JULY MINUTE TRAQ SUBSCRIPTION & HOSTING 7/1/2015 E 10-125-250-000-000 55000 55000 72075 10/14/2015 AMERICAN FIDELITY ASSURANCE C 1122332A SEP EMP PAID FLEX SPEND/DEP CARE 9/17/2015 B 23-250-10-00 42450 42450 72076 10/14/2015 ARROWHEAD UNITED WAY PR END 09/25/2015 UW PR END 09/25/2015 CONTRIBUTIONS 9/25/2015 B 10-022-65-00 500 500 72077 10/14/2015 AT AND T OCT 2015 AT&T OCT 2015 AT&T 10/1/2015 E 09-440-235-000-000 68687 E 10-190-235-000-000 44432 E 10-450-235-000-000 9386 E 10-805-235-000 000 24687 E 10-808-235-000 000 15553 1 627 45 72078 10/14/2015 CALPERS 457 PLAN PR END 09/25/15 457 PR END 09/25/2015 CONTRIBUTIONS 9/25/2015 B 10 022-63-00 1 02925 B 10-022-64-00 902 1 038 27 72079 10/14/2015 CINTAS CORPORATION 150 150554209 PAPER SUPPLIES & OPERATIONAL ITEMS 10/7/2015 E 09-440-220-000-000 28871 28871 Invoice # Check Register CITY OF GRAND TERRACE As of 10/31/2015 Invoice Description 72080 10/14/2015 EYEMED FIDELITY SECURITY LIFE 7025472 OCT EMPLOYEE PAID VISION INSURANCE 10/1312015 B 10-022-61-00 12342 12342 .D d m 72081 10/14/2015 EZ SUNNYDAY LANDSCAPE 8932 CLEAN UP CHANNEL FROM MT VERNON 9/20/2015 E 10-450-255-000-000 2 200 00 uZ 2 200 00 N CTI Attachment B - Check Register No 10312015 (1796 Approval of Check Register No 10312015) 2 200 00 42450 500 1 627 45 1 03827 28871 12342 .A Cr N Check Register CITY OF GRAND TERRACE As of 1013112015 Check # Date Vendor Invoice # Invoice Description Inv Date Amount Paid Check Total 797440205001 OFFICE SUPPLIES 10/1/2015 E 10-370-210-000-000 6847 6847 797440404001 OFFICE SUPPLIES 10/1/2015 E 10-370-210 000-000 11 22 1122 17005 72088 10/14/2015 PRUDENTIAL MUNICIPAL POOL OCT 2015 PRU OCT EAP LIFE AD&D DEP LIFE STD&LTD E 09-440-142-000-000 B 10-022-66-00 E 10-120-142-000-000 E 10-125-142-000-000 E 10-172-142-000-000 E 10-175-142-000-000 E 10-185-142-000-000 E 10-370-142-000-000 E 10-450-142-000-000 E 16-175-142-000-000 E 22-425-142-000-000 E 32-200-142-000-000 72089 10/14/2015 PUBLIC EMPLOYEES RETIREMENT PR END 09/25/15 PRS PR END 09/25/2015 CONTRIBUTIONS B 10-022-62-00 72090 10/14/2015 SANTA FE BUILDING MAINTENANCE 14222 SEP JANITORIAL SERVICE E 10-195-245-000-000 E 10-450-245-000-000 72091 10/14/2015 SO CA EDISON COMPANY SEP 2015 EDISON SEP 2015 ENERGY USAGE E 16-510-238-000-000 E 26-600-238-000-000 E 26-601-238-000-000 E 26-602-238-000-000 9/23/2015 13511 1 02711 3172 2048 1033 3394 1007 1932 624 1704 336 3029 1 345 01 8 205 16 9/30/2015 50833 45000 95833 10/7/2015 5 597 26 4980 41 50 5810 5 746 66 1 34501 8 205 16 95833 5 746 66 A C' Attachment B - Check Register No 10312015 (1796 Approval of Check Register No 10312015) Check Register CITY OF GRAND TERRACE As of 10/31/2015 Check # Date Vendor Invoice # Invoice Description Inv Date Amount Paid Check Total 72099 10/21/2015 CITY NEWSPAPER GROUP 22657 PUBLIC HEARING 15-03 9/29/2015 E 10 370-230-000-000 11008 11008 11008 72100 10/21/2015 DATA QUICK B1-2455407 SEP PROPERTY DATA SUBSCRIPTION SRVC 10/1/2015 E 10-172-250-000-000 4350 E 10-370-250-000-000 8700 13050 13050 72101 10/21/2015 DIVISION OFTHE STATE ARCHITEC SB 1186 1ST QTR 2015 SB1186 1ST QTR COLLECTION 9/30/2015 B 23-200-86-00 2220 2220 2220 72102 10/21/2015 EZ SUNNYDAY LANDSCAPE 8616 AUG C CARE LAWN SRVS 8/22/2015 E 09 440-245-000-000 10000 10000 8848 SEP C CARE LAWN SRVS 9/17/2015 E 09-440-245-000-000 10000 10000 20000 72103 10/21/2015 G G ENVIRONMENTAL COMPLIANC GT 0815 AUG SEWER MGMT PLAN AUDIT SRVS 9/1/2015 E 21-175-250-000-000 35045 35045 35045 72104 10/21/2015 EDWARD GIROUX CK 03839977 STALE ADP CK 03839977 REIM GIROUX 8/3/2015 E 10-801-120-000-000 4617 4617 4617 72105 10/21/2015 GOPHER PATROL 150181 OCT MONTHLY SERVICE PICO PARK 10/15/2015 E 10-450-245-000-000 24500 24500 -p 150724 OCT MONTHLY SERVICE ROLLINS PARK 10/15/2015 E 10-450-245-000-000 8500 8500 (� -p- 330 00 N <O Attachment B - Check Register No 10312015 (1796 Approval of Check Register No 10312015) Check # Date Vendor Invoice # 72112 10/21/2015 LAKESHORE LEARNING MATERIALS 1043861015 Check Register CITY OF GRAND TERRACE As of 10/31/2016 Invoice Description Inv Date Amount Paid Check Total SUPPLIES FOR C CARE TINY TOTS &SCHOOL P 10/8/2015 E 09-440-223-000-000 4000 E 09-440-228-000-000 31812 35812 72113 10/21/2015 MAILFINANCE INC N5556583 NOV-FEB POSTAGE MACHINE LEASE E 10-190-211-000-000 72114 10/21/2015 MIDAMERICA ADMIN AND RETIRE PR END 10/09/15 ARS PR END 10/09/15 CONTRIBUTIONS B 10 022-68-00 72115 10/21/2015 ON TRAC 8297816 DELIVERY SERVICES E 10-172-210-000-000 72116 10/21/2015 PUBLIC EMPLOYEES RETIREMENT PR END 10/09/15 PRS PR END 10/09/2015 CONTRIBUTIONS B 10 022-62-00 72117 10/21/2015 RIVERSIDE HIGHLAND WATER CO AUG/SEP 2015 RHWC AUG/SEP WATER USAGE & FEES E 09-440-238-000-000 E 10-190-238 000-000 E 10-450-238-000-000 E 10-805-238-000-000 E 26 600-239-000-000 E 26 601-239-000-000 E 32-600-214-000-000 E 32-600-216-000-000 E 32-600-301-000-000 E 32-600-307-000-000 E 32-600-326-000-000 E 48-600-330-010-000 E 52-700-710 000-000 E 52-700-767-000-000 10/2/2015 41400 41400 10/20/2015 33784 10/3/2015 3314 3314 10/20/2015 8 105 54 8 105 54 10/15/2015 25426 46434 3 790 84 1 510 21 13720 7312 4720 1214 1214 2428 2428 8212 1214 1214 645641 Attachment B - Check Register No 10312015 (1796 Approval of Check Register No 10312015) 35812 41400 33784 3314 8 105 54 6 456 41 ,p rr Check # Date Vendor 72124 10/21/2015 RYAN STEPHENS 72125 10/21/2015 TIME WARNER CABLE Invoice # CK 04137812 Check Register CITY OF GRAND TERRACE As of 1013112015 Invoice Description Inv Date Amount Paid Check Total STALE ADP CK 04137812 REIM-STEPHENS 8/2/2015 E 10-801-120-000-000 4618 4618 4618 8448 3825 OCT 2015 OCT CITY HALL CABLE SRVS 10/20/2015 E 10 805-238 000-000 5891 72126 10/21/2015 COUNTY OF RIVERSIDE TLMA ADMI TL0000011904 72127 10/21/2015 TRANSPORTATION ENGINEERING 1462 1455 72128 10/21/2015 US BANK TRUST NATL ASSOC 4094467 4094116 72129 10/21/2015 WESTERN EXTERMINATORS CO 3524123 n72130 10/28/2015 AMERICAN FIDELITY ASSURANCE C B376252 7C' �D a2 5891 MAIN ST & GRAND TERRACE/ MICHIGAN AVE 10/15/2015 E 16 510-255-000-000 38674 38674 ON CALL SRVS SANDBAG NEXUS STUDY/SCAG 10/11/2015 E 10-175-250-000-000 5 179 20 5 179 20 JULY TRAFFIC ENGINEERING SRVS 9/1/2015 E 10-175-250-000-000 2,981 64 2 981 64 CUSTODY ACCT FEE -ESCROW ACCTS 9/25/2015 E 33-300-210-000-000 1 10000 1 10000 CRA TAB SERIES 1993 A&B TRUSTEE FEES 9/25/2015 E 33-300-210-000-000 55000 b 55000 SEP PEST CONTROL SRVS 9/30/2015 E 10-195-245-000-000 10650 E 10-805-245-000-000 41 50 14800 NOV EMP PAID ACCIDENT/SUPP LIFE/SUPP STI 11/1/2015 B 23-250-20-00 88808 88808 UAttachment B - Check Register No 10312015 (1796 Approval of Check Register No 10312015) 5891 38674 8 160 84 1 650 00 14800 88808 p C' Check # Date Vendor 72136 10/28/2015 CINTAS CORPORATION 150 Invoice # 150561731 72137 10/28/2015 CITY NEWSPAPER GROUP 22517 72138 10/28/2015 CITY OF LOMA LINDA 2437 72139 10/28/2015 DAILY JOURNAL CORPORATION B2800400 B2784409 B2801421 B2792377 72140 10/28/2015 DATA TICKET INC 65546 72141 10/28/2015 MARION DUENES 10262015 MD Check Register CITY OF GRAND TERRACE As of 10/31/2015 Invoice Description Inv Date Amount Paid Check Total PAPER SUPPLIES & OPERATIONAL ITEMS 10/21/2015 E 09-440-220-000-000 28871 28871 28871 HEARING NOTICE ZONE CHANGE 15-01 8/24/2015 E 10-125-230-000-000 10360 10360 10360 NOV 2015 INFO SYSTEMS SUPPORT 10/12/2015 E 10-380-250-000-000 2 567 64 2 567 64 2 567 64 PUBLIC NOTICE -ORDINANCE NO 285 10/2/2015 E 10-125-230-000-000 17600 17600 PUBLIC NOTICE ORDINANCE 283 ADOPTION 8/26/2015 E 10-125-230-000-000 16759 16759 PUBLIC HEARING NOTICE -TRUCK ORDINANCE 10/2/2015 E 10-125-230-000-000 16720 16720 PUBLIC NOTICE- ORDINANCE 284 ADOPTION 9/7/2015 E 10-125-230-000-000 13640 SEPT PARKING CITATION PROCESSING E 10-140-255-000-000 CALPERS 457 LOAN OVERPAYMENT B 10-022-64-00 13640 10/14/2015 46061 46061 10/20/2015 15000 03 0 ID w cn 64719 46061 15000 A a UAttachment B - Check Register No 10312015 (1796 Approval of Check Register No 10312015) Check # Date Vendor Invoice # 72147 10/28/2015 PROGREEN BUILDING MAINTENAN( 15028 72148 10/28/2015 ROADRUNNER SELF STORAGE INC 19297 72149 10/28/2015 MARY J SCOTT 10262015 MS 72150 10/28/2015 TIM MOBILE TRUCK REPAIR 27522 27523 27525 72151 10/28/2015 MIRANDA TORRES 10272015 72152 10/28/2015 TW TELECOM 08396253 72153 10/28/2015 UNDERGROUND SERVICE ALERT 820150294 W Check Register CITY OF GRAND TERRACE As of 10/3112015 Invoice Description Inv Date Amount Paid Check Total OCT 2015 JANITORIAL SERVICE 10/1/2015 E 09-440-244-000-000 99000 99000 OCT STORAGE RENTAL 10/19/2015 E 10-140-241-000-000 12400 12400 CALPERS 457 LOAN OVERPAYMENT 10/20/2015 B 10-022-64-00 7206 7206 SERVICED GENERATOR J15DWPPE 10/20/2015 E 10-195-245-000-000 31705 31705 REPAIRS TO EOC GENCO 15DWH GENERATOR 10/20/2015 E 10-195-245-000-000 f 19733 19733 PARTS FOR GENERATOR EX4500 10/20/2015 E 10-195-245-000-000 6600 6600 CANCELLED PARK RESERVATION REFUND TO 10/22/2015 R 10-450 01 5000 5000 OCT PHONE & INTERNET SRVS 10/10/2015 E 10 190-235 000-000 1 309 54 1,30954 SEP DIG ALERT TICKETS 9/1/2015 E 16-900-220-000-000 8250 8250 UAttachment B - Check Register No 10312015 (1796 Approval of Check Register No 10312015) 99000 12400 7206 58038 5000 1 30954 A rr ��JtcTT* s�i-StX:7, rig MEETING DATE TITLE PRESENTED BY RECOMMENDATION AGENDA REPORT November 10, 2015 CouncrlItem Update by San Bernardino Associated Governments on the 1-215 Interchange Project Sandra Molina, Community Development Director 1) Receive and file the SANBAG update 2030 VISION STATEMENT This staff report supports Goal #4 "Develop and Implement Successful Partnerships" BACKGROUND The I-215/Barton Road Interchange Project will address area safety and traffic capacity concerns In addition to the freeway improvements, the Project includes several new local street re -alignments, acquisition of property within the City limits and relocations of businesses Moreover, the proposed improvements are viewed to be critical to the City's economic vitality The Project is funded through the San Bernardino Associated Governments (SANBAG), and the California Department of Transportation (Caltrans) has the lead role on the design and right of way phases DISCUSSION Paula Beauchamp, SANBAG Project Delivery Manager, will be providing an update to the City Council regarding Project funding and scheduling Funding Recently, the SANBAG Board acted on SANBAG Staff's recommendation to reallocate of existing Barton Road Interchange Project construction funds to another project While the construction funding reallocation was approved, reflecting the current project schedule, the SANBAG Director and staff gave their commitment that should the STIP funding for this Project become at risk, they have numerous other funding sources that could be applied Schedule The Project schedule has been delayed from the original construction start of the summer of 2016 The current schedule projected anticipates construction starting Summer of 2017 and completion 24 months later by Summer 2019 FISCAL IMPACT 11 Packet Pg 39 AGENDA REPORT MEETING DATE November 10, 2015 Council Item TITLE Update for the 1-215/Barton Road Interchange Project and Council Direction PRESENTED BY Sandra Molina, Community Development Director RECOMMENDATION 1) Receive the update, and Provide direction as noted 2030 VISION STATEMENT This staff report supports Goal #2 "Maintain Public Safety' by investing in critical improvements to infrastructure, and Goal #3 Promote Economic Development by investing in infrastructure needed to support business attraction and retention BACKGROUND The 1-215/Barton Road Interchange Project will be the largest project in the City of Grand Terrace's history and will address area safety and traffic capacity concerns In addition to the freeway improvements, the Project includes several new local street re- alignments, acquisition of property within the City Limits and many business relocations Moreover, the proposed improvements are viewed to be critical to the City's economic vitality The Project is funded through the San Bernardino Associated Governments (SANBAG), and the California Department of Transportation (Caltrans) has the lead role on the design and right of way phases Given the critical importance of this Project, the City Council approved an Agreement with Interwest for Project Management of the 1-215/Barton Road Interchange Project DISCUSSION This staff report will provide an update on the progress of the project and highlight some potential issues that need Council direction Schedule/Funding The Project schedule has been delayed from the original construction start of the summer of 2016 This is mainly due to longer right of way acquisitions than anticipated The current schedule projected by Caltrans is as follows Packet Pg 41 Enhancements (Please refer to the attached exhibits The current design for the bridge abutments and retaining walls propose a very attractive rail/agriculture themed motif These thematic elements will be cast into the concrete with form liners On the structure exterior girder, form liners will be used to create mountain ranges reminiscent to the Grand Terrace Mountains The bridge fencing will be a black vinyl coated chain link with arching semi -circles across the structure From the Barton Road view, the mountain form liners will be repeated in the bridge barrier rails The City has inquired if SANBAG will fund the addition parapet walls to be placed at the all four corners of the bridge abutments The parapet walls would have the mountain shape that is similar to the shape proposed in the roundabout with Grand Terrace logo facing outward and inward Please see the example attached to this staff report It is felt that these elements added to the project would create a fitting entry statement to the City Staff will report back to the City Council on this issue On June 23, 2015, the City Council approved Modified Concept #1 for the Roundabout that established the hard and landscaping themes At that time an irrigation system and landscaping was included Due to the Governor's recent directive because of the drought, plantings cannot be installed with the entire project City staff is working with Caltrans for the opportunity to have the irrigation and landscaping which is minimal installed However, if Caltrans cannot install the plant material, then dry irrigation including water meters should be installed by Caltrans, and the plans forwarded to the City This would allow landscape to be installed and funded by the City after the project is complete Given the minimal landscape material that is proposed, the cost of plant installation and on -going maintenance would be minimal Staff will report back to the City Council on this issue The street lighting proposed is currently the standard metal Caltrans poles, and no lighting is proposed across the bridge Staff has inquired if a decorative street light could be used thought-out the project The installation and maintenance costs would be borne by the City A preliminary estimate for eight decorative street lights is $80,000 Barton Road Overlay Project The City has a proposed an overlay of Barton Road between the interchange project limits, just west of Vivienda Avenue and Canal Street Staff has inquired if this overlay could be incorporated into the interchange project in order to realize the cost savings of the work being in a larger project Interwest crews have calculated the Pavement Condition Index (PCI) for Barton Road between within these limits The street has a PCI of 58 This is in the fair range The Packet Pg 43 various necessary agreements for the project These are • Updated Freeway Maintenance Agreement with Caltrans - Establishes the understanding between Caltrans and the City relating to the access control for the proposed improvements, indicating which streets may be closed and/or connected to the freeway and will be relocated and otherwise modified It also establishes the maintenance responsibilities between the City and Caltrans for pavement, lighting and landscaping • Right of Way Agreement with SANBAG - Establishes the understanding between SANBAG and the City relating to the process and funding for Right of Way acquisitions and business relocations Utility Agreements - As discussed, these agreements will address the sewer relocations and potential undergrounding of aerial electrical power poles These agreements will be brought before the City Council for execution once the final conditions are resolved FISCAL IMPACT None at this time However, staff will report back on the costs associated with the installation and maintenance of deferred landscaping and decorative street lighting, should the Council give direction on the installation of these facilities ATTACHMENTS • Grand Terrace - Staff Report Exhibits 11 x1 7 11 15 (PDF) APPROVALS Sandra Molina Completed 11/01/2015 4 33 PM Finance Completed 11/03/2015 6 47 PM City Attorney Completed 11/04/2015 7 50 AM Community Development Completed 11/04/2015 8 19 AM City Manager Completed 11/04/2015 12 09 PM City Council Pending 11/10/2015 6 00 PM Packet Pg 45 Planting (Future Pro1e:ct)' - Blue Lupine flower that used to grow on Blue Mountain .in,thespring - Blue Mountain Hike on March 8. Lupit1e plar115 recluse t'I well drt7lrl7jll:i ,oil tlrlrl ne sensihe to ov+a Waled(In "111d Ilirjl l lemperalures, • rerlihe the plants With u low niliopen and high pho-phows fertilizer each mot iIIi dui ng 1!:e growing season to promole flaWr:ring. Planting - Blue Planting Blue Plumbago ,; � ,!'' + � yam/ * �j�,--: j• ��. Planting Echiurri ca a Madeirc i{ Y J /bI 4 `� 4W \\// GRAVEL MULCH TYPE I GRAVEL MULCH TYPE 2 GRAVEL MULCH TYPE 3 WOOD MULCH y,�yarandcr _ � !6 ROCK BLANKET INTERLOCIQNG PAVERS HYDROSEED I t ' Oi055E AY -.,-1 -._t i�ti t _•^l � 2 _ 'U ------ ----------- -- -- ------ -- --- -------- ---- > _ ---- -- --- -- -- - - -- -- ---- _ - - - ----- ------ - - ---- �_ -►._ _aa;_ __}_ ..'�ti-��c�ain+,r"b.y"yr?v.=KW. y------ ------`,;-ty�t � - ----------- ----- ----- -- - --- ------ _ _ -------_ _ • a 4 +rro� A � a l.� ,1� � /� i�J Y t ° �'�n>).� 7 '�� xx \ \ ,-H�A� �'Sn«. 4•`W�n. �G^ ` r - , -0 _ JAI' r r �Y2�rgl . Attachment Grand Terrace - Staff Report Exhibits 11x17 11 15 (1790 1-215 Interchange Project - Status Report) arto n Road Concer)t I'Madifiod, AGWONSTRICir s LANDSCAPE ARCHOTECTIURM Attachment Grand Terrace -Staff ReportExhibits 11x17 11 15 (1790 1-215 Interchange Project - Status Report) Limit of Grand Terrace maintenance LCSCM.tifl.l5_IILL'i.dAL: I iJ I I, M I pp G 5 � r g 9 � ' ■L 19 IN 0 I"► Q N AAq,WVC0 FOR CLrCMICAl ADRR ONLY oe� 7uj�zws��oa�a �1u] 1 I I i I 607PS& E 1 j ?' MODIFY LIGHTING ETI (ROUNDABOUT) $Ir SCALE: I - 50 E-11 V � ICI C60]CLI f—K A 0. f 090G Z z Attachment Grand Terrace - Staff Report Exhibits 11x17 11 15 (1790 1-215 Interchange Project - Status Report) r7rt, tT MEETING DATE TITLE PRESENTED BY RECOMMENDATION AGENDA REPORT November 10, 2015 Discussion of Roadway Related Projects Sandra Molina, Community Development Director Receive status report and provide input 2030 VISION STATEMENT This staff report supports our 2030 Mission, "To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of fiscally responsible government" and Goal #2, Maintain Public Safety, and Goal #3 Promote Economic Development by investing in infrastructure BACKGROUND There are several ongoing projects that City staff is managing, some of which staff has been working on for several weeks, however, the Council has yet to receive and update The purpose of this report is to provide the Council an update DISCUSSION Pavement Management Plan Index Study On October 5, 2015, the City Council received an overview from Interwest Project Manager Theron Roschen on the pavement management plan The detailed presentation provided an overview of the field assessment, how roadways are graded ("indexed") to establish a maintenance schedule, the StreetSaver software program and also possible funding sources The following is a status of the project, to date Pavement management ➢ The StreetSaver Software has been purchased and the system set up, tailored to Grand Terrace Preliminary mapping of the City was prepared and provided to Interwest field review team The visual pavement condition assessment of approximately 42 road -miles began on October 10, 2015 For safety, a 2-person crew was used for the arterials and major collector streets, as these streets are wider and carry higher levels of vehicle traffic Pavement assessments conducted along these streets generally takes more time and has been completed Approximately 55% of the City's pavements have been assessed to date StreetSaver database inputs continue in parallel with the field assessment, which includes verification of street names, length, width, street segmenting, functional class, number of lanes, and other relevant information Packet Pg 00 ➢ Westbound "STOP AHEAD" stencil ➢ Westbound Stop Ahead Sign installed Oriole Avenue ➢ Northbound "STOP" stencil ➢ Southbound "STOP AHEAD" stencil ➢ Stop Bar painted The second step is to complete a speed profile to capture data on moton; throughout a 24-hour period Once speeds are verified through the speed prc will assess potential physical alterations to the roadway that would narrow lane This could include medians, or projecting the curbs out FISCAL IMPACT There is no fiscal impact related to this discussion Any staff direction that resources will follow the City's purchasing policy APPROVALS tspeeds file, Staff ie travel Is fiscal Sandra Molina Completed 11/03/2015 2 48 PM Finance Completed 11/03/2015 6 09 PM City Attorney Completed 11/03/2015 6 12 PM Community Development Completed 11/03/2015 6 17 PM City Manager Completed 11/04/2015 12 15 PM City Council Pending 11/10/2015 6 00 PM Packet Pg 62 AGENDA REPORT MEETING DATE November 10, 2015 Council Item TITLE Measure I Capital Improvement Plan for FY 2015-2016 through 2019-2020 PRESENTED BY Sandra Molina, Community Development Director RECOMMENDATION 1 Adopt Resolution No 2015- , approving the Five Year Measure I Capital Improvement Plan for Fiscal Year 2015- 2016 thru Fiscal Year 2019-2020, and 2 Approve the Measure I Capital Improvement Plan Expenditure Strategy for Fiscal Year 2015-2016 thru Fiscal Year 2019-2020 2030 VISION STATEMENT This staff report supports Goal #2 "Maintain Public Safety" by investing in improvements to public infrastructure, and Goal #4 "Develop and Implement Successful Partnerships" by working with local, regional and state agencies BACKGROUND San Bernardino County voters approved passage of Measure I, in November of 2004 authorizing San Bernardino Associated Governments, (SANBAG) acting as the San Bernardino County Transportation Authority, to impose a one-half of one -percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino DISCUSSION Measure I CIP Measure I revenue can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No 04-01 and Ordinance 89-1 of the Authority The Strategic Plan and Expenditure Plan requires each local jurisdiction receiving Measure I local pass through subventions to annually adopt a Five -Year Capital Improvement Program The attached Measure I Capital Improvement Plan includes five rehabilitation projects 1) Barton Road, Mount Vernon to 100' west of Canal Street, 2) McClarren Street, Vivenda Court to Canal Street, 3) Robin Way and Warbler Avenue, 4) Glendora Drive and Minona Drive, and 5) Palm Avenue -Slurry Seal, plus four categorical projects 1) a citywide program to retrofit ADA ramps at selected intersections for FY 2015/16, 2) a $98,200 citywide road improvement program for FY 2016/17, 3) a $100,000 citywide road improvement program for FY 2018/19, and 4) another a $100,000 citywide road Packet Pg 63 • 2015 MI CIP Expenditure Strategy -Grand Terrace APPROVALS Sandra Molina Completed Finance Completed City Attorney Completed Community Development Completed City Manager Completed City Council Pending (DOCX) 10/16/2015 4 06 PM 10/16/2015 4 42 PM 10/19/2015 12 07 PM 10/19/2015 1 34 PM 11/04/2015 12 00 PM 11/10/2015 6 00 PM PacketPg 65 I, PAT JACQUEZ-NARES, CITY CLERK of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council held on the 27T" day of October, 2015 by the following vote AYES NOES ABSENT ABSTAIN Pat Jacquez-Nares City Clerk PacketPg 67 CITY OF GRAND TERRACE MEASURE I CAPITAL IMPROVEMENT PLAN EXPENDITURE STRATEGY Fiscal Year 2015/2016 — Fiscal Year 2019/2020 The City of Grand Terrace has adopted a Measure I expenditure strategy which focuses on the delivery of significant capital improvements on a pay-as-you-go basis The City intends to accumulate Measure revenues for arterial improvements The City also plans to construct missing links, such as the Commerce Way extension, for vehicle capacity expansion as well as assistance with the Interstate 215 Barton Road Interchange improvements E, Packet Pg 69 MEETING DATE TITLE PRESENTED BY AGENDA REPORT November 10, 2015 Council Item Measure I Capital Project Needs Analysis for Fiscal Year 2016-2017 through 2020-2021 Sandra Molina, Community Development Director RECOMMENDATION RESOLUTION NO 2015- , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, APPROVING A FIVE-YEAR MEASURE I CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEAR 2016-2017 THROUGH 2O20-2021 2030 VISION STATEMENT This staff report supports Goal #2 "Maintain Public Safety" by investing in improvements to public infrastructure BACKGROUND San Bernardino County voters approved passage of Measure I, in November of 2004 authorizing San Bernardino Associated Governments, (SANBAG) acting as the San Bernardino County Transportation Authority, to impose a one-half of one -percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino The Measure I Strategic Plan requires local jurisdictions to annually adopt a Five -Year Capital Project Needs Analysis (CPNA), which documents project or program needs by fiscal year and includes the anticipated funding sources, funding amounts and project phasing where appropriate The CPNAs also demonstrate the availability of development mitigation fair share funds for projects included in the Needs Analysis CPNAs for Valley jurisdictions include projects for the Valley Freeway Interchange and Major Street Programs SANBAG staff will use these submittals, along with similar information from SANBAG departments, in a cash -flow analysis DISCUSSION Measure I revenue can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set by Ordinance No 04-01 and Ordinance No 89-1 of the authority The Strategic Plan and Expenditure Plan require each local jurisdiction applying for revenue from the Valley Major Street and Freeway Interchange Programs to annually adopt and update the Five -Year Capital Project Needs Analysis The CPNA, as recommended, identifies one project in the City where funds would improve traffic management, subject to projected availability of funds This project is Packet Pg 70 RESOLUTION NO 2015- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, ADOPTING THE FIVE YEAR CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEAR 2016-2017 THROUGH 2O20-2021 WHEREAS, San Bernardino County voters approved passage of Measure I, in November 2004 authorizing San Bernardino Associated Governments, acting as the San Bernardino County Transportation Authority, to impose a one- half of one percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino, and WHEREAS, revenue from the tax can only be used for transportation improvement and traffic management programs authorized in the Expenditure Plans set forth in Ordinance No 04-1 of the Authority, and WHEREAS, the Strategic Plan requires each local jurisdiction applying for revenue from the Valley Major Street and Freeway Interchange Programs to annually adopt and update a Five -Year Capital Project Needs Analysis, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace, State of California, hereby adopts the Measure I, Five Year Capital Project Needs Analysis for FY 2016-2017 through 2020-2021, a copy of which is attached to this resolution PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace at a regular meeting held on the 27th day of October, 2015 Darcy McNaboe Mayor of the City of Grand Terrace City Clerk of the City of Grand Terrace LO Packet Pg 72 MEETING DATE November 10, 2015 Council Item TITLE An Amendment to Chapter 580 (Non -Owner Occupied/Rental Property Program) PRESENTED BY Sandra Molina, Community Development Director RECOMMENDATION Introduce AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA AMENDING SECTIONS 5 80 050 AND 5 80 060 OF CHAPTER 5 80 (NON -OWNER OCCUPIED/RENTAL PROPERTY PROGRAM) OF TITLE 5 OF THE GRAND TERRACE MUNICIPAL CODE 2030 VISION STATEMENT This staff report supports Goal #1 Ensuring Fiscal Viability by ensuring appropriate cost recovery for services BACKGROUND In 2006, the City Council adopted a Non -Owner Occupied/Rental Property Program, which was later amended in 2012 The purpose of the program is to allow the City to identify substandard non -owner occupied properties and provide for their rehabilitation or elimination of those properties The program ensures that the exterior of properties are inspected on an annual basis to verify that minimum standards are met DISCUSSION Total number of properties currently registered in the Non -owner Occupied/Rental Property program is 364, consisting of single family residential and multiple family The annual fees for non -owner occupied rental property are shown below Rental inspection apartments 200+ units $36 Rental inspection apartments 1 -199 units $48 Single-family home inspection $95 Re -inspection $47 Section 5 80 050 Annual inspection fee, includes a Good Landlord/Tenant Program Owners of well maintained properties that pass inspection for three consecutive years, only pays 50% of the annual fee during the fourth year Those that pass for four consecutive years pay 25% of the annual fee For a single family home, 25% is only PacketFP9 74 10a AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA AMENDING SECTIONS 5 80 050, 5 80 060, 5 80 120 OF CHAPTER 5 80 (NON -OWNER OCCUPIED/RENTAL PROPERTY PROGRAM) OF TITLE 5 OF THE GRAND TERRACE MUNICIPAL CODE WHEREAS, the City of Grand Terrace has a substantial interest in promoting minimum building and housing code standards, and exterior maintenance standards in order to ensure safe housing for its residents, and WHEREAS, the City of Grand Terrace recognizes the need to implement reasonable regulations to not only ensure safe housing for its residents but to also improve the City's housing stock, and WHEREAS, on October 13, 2015, the City Council of the City of Grand Terrace N introduced the herein ordinance to revise Chapter 5 80 (Non -owner Occupied/Rental Property Program) of Title 5 of the Municipal Code, and 0 0 WHEREAS, all legal prerequisites to the adoption of this Ordinance have occurred NOW, THEREFORE, it is hereby found, determined, and resolved by the City Council of the City of Grand Terrace, as follows SECTION 1 Subsections A, C and D of Section 5 80 050 (Annual Inspection Fee) of Chapter 5 80 of Title 5 are amended to read as follows "Section 5 80 050 Annual Inspection Fee A Good Landlord/Tenant Program Well -maintained properties that have passed inspections for three consecutive years may qualify to participate in the good landlord/tenant program For qualifying participants, the property owner will pay an annual inspection fee that is one-half of the City inspection program's annual fee, provided conditions do not deteriorate to the point where the property would no longer meet eligibility standards for program participation Well -maintained properties that have passed inspections for four consecutive years will pay an annual inspection fee of 30 percent of the City inspection program's annual fee For properties eligible under the program, a drive -by inspection will be conducted to ensure satisfactory maintenance Packet Pg 76 SECTION 6 First read at a regular meeting of the City Council held on the 13th day of October, 2015, and finally adopted and ordered posted at a regular meeting of said City Council of the day of , 2015 ATTEST Pat Jacquez-Nares Darcy McNaboe City Clerk Mayor Packet Pg 78 9/24/2015 Grand Terrace CA Code of Ordinances b c Chapter 5 80 - NON -OWNER OCCUPIED/RENTAL PROPERTY PROGRAM v Sections a N C FOOTNOTE(S) a --- (3) --- 2 a Editor's note —Ord No 261, § 2, adopted January 24, 2012, repealed and reenacted Chapter 5 80 in its entirety to read as herein set out Formerly, chapter 5 80 pertained to similar subject matter and derived o from Ord No 221, § 1, adopted 2006 3 0 5 80 010 - Purpose I c The purpose of this Chapter is to identify substandard non -owner occupied/rental property and to 0 ensure rehabilitation or elimination of non -owner occupied/rental properties that do not meet minimum c building and housing code standards, exterior maintenance standards or are not safe to occupy y d It is the intention of the City Council to establish a program whereby the exteriors of non -owner 0 occupied/rental housing units can be inspected on a regular basis and certified as meeting minimum ti standards The City endeavors to target its efforts to properties where violations exist and are a habitual E condition of the property without unduly burdening responsible and prudent property owners (Ord No 261, § 2, 1-24-2012) 5 80 020 - Definitions For purposes of this Chapter, the following terms, phrases and words shall have the meanings given herein Unless otherwise expressly stated, words not defined herein shall be given their common and ordinary meaning "Apartment house" means any dwelling, which is designed, built, rented, leased, let or hired out for occupation, or which is occupied as the home residence of three or more families living independently of each other in dwelling units "Applicable codes and standards" means those minimum standards governing residential rental property as contained in the State Housing, Budding Fire and Civil Codes "Approved" means performed in a manner and/or materials consistent with the California Building Code in effect at the time of construction or substantial renovation unless otherwise provided "Basement" means a story having a clear height of at least seven feet from finished floor to finished a c ceiling, the floor level of which is below finished grade but not less than four feet below the average N finished grade, having floor and walls of approved construction LU c "Code enforcement" means City personnel responsible for enforcement of applicable municipal and budding codes and standards Also referred to as "inspector If a about blank I Packet,Pg' 80 9/24/2015 Grand Terrace CA Code of Ordinances 'Ss 10 b 5 80 050 - Annual inspection fee Property owners with buildings subject to inspection shall pay a fee in the amount set forth in the resolution establishing fees and charges for various municipal services, up to a maximum of $10,000 00 ro- per property The fee will be used to finance the cost of inspection and enforcement of this program d Should the property owner fail to pay the required fee, the City will recover it, plus accrued interest and U) penalties, utilizing any remedies provided by law including nuisance abatement or municipal tax lien a r procedures established by ordinance or State law o< A Good Landlord/Tenant Program Well -maintained properties that have passed inspections for a three consecutive years may qualify to participate in the good landlord/tenant program For qualifying participants, the property owner will pay an annual inspection fee that is one-half of O the City inspection program's annual fee, provided conditionscdo not deteriorate to the point L 3 where the property would no longer meet eligibility standards for program participation Well- o maintained properties that have passed inspections for four consecutive years will pay an annual z inspection fee of 25 percent of the City inspection program's annual fee For properties eligible o under the program, a drive -by inspection will be conducted to ensure satisfactory maintenance c B Any property that participates in the good landlord/tenant program may be removed from the d program at any time if it fails to meet any or all of the interior and exterior standards described lr this chapter If a property is removed from the Good Landlord/Tenant Program, the annual fee S will be increased to the next highest fee percentage If the property is still not eligible for the ti Good Landlord/Tenant Program after the second year, the annual fee will be the full amount E L C At all times, the City shall retain the authority to investigate and address any violation of the c L Grand Terrace Municipal Code, California Housing Code, California Building Code, California Fire C Code or the California Code or Regulations d (Ord No 261, § 2, 1-24-2012) a 0 aL 5 80 060 - Education Annually, each property owner will receive an invitation to an educational session entitled "How to Pass your Inspection" The educational session will be held in February of each year and presented by City staff The property owner and/or property managers shall be provided an explanation of what to expect during their inspections that will allow them to objectively assess their own property The educational session will familiarize property owners, and property managers, with the basic procedures of an inspection, what is considered a violation, and what is considered compliance with the Municipal Code, California Housing Code, California Building Code, California Fire Code and the California Civil Code (Ord No 261, § 2, 1-24-2012) ` r 5 80 070 - Inspections authorized —Compliance with applicable codes and standards A Inspections —Conformance with Standards A City Code Enforcement Officer shall conduct an annual exterior inspection of all non -owner occupied/rental properties located within the City If at the time of the exterior inspection E violations are found or other probable cause is present to believe there may be violations within 5- the interior of the property, the inspecting officer may request that an interior inspection be a about blank Packet Pgf 2 9/24/2015 A Grand Terrace CA Code of Ordinances f10 b There shall be no accumulation of weeds, vegetation, junk (to include, but not be limited to, abandoned, unused or nonoperational appliances, equipment, vehicles, machinery, or household furnishings), dead organic matter (including lawns), debris, garbage, stagnant water, combustible materials or similar materials or conditions B All parking areas shall be improved with an impervious surface and kept free of potholes, cracks or other deterioration All striping and signage, including parking signage and fire lane or access signage, shall be maintained in good condition and clearly legible C All landscape and hardscape areas shall be maintained so as not to constitute a public nuisance D Refuse enclosures shall be installed and maintained at multi -family properties Oversized trash that will not fit within the refuse enclosure shall be removed from the property (Ord No 261, § 2, 1-24-2012) 5 80 100 - Interior maintenance standards In addition to the California Model Building Codes and Health and Safety Code, residential non -owner occupied/rental buildings shall meet the following interior maintenance standards as defined in California Code of Regulations (CCR) Title 25 definition of a "habitable" rental unit A Plumbing facilities in good working order, including hot and cold running water, connected to a sewage disposal system, B Gas facilities in good working order, C Heating facilities in good working order, D An electric system, including lighting, wiring, and equipment, in good working order, E Clean and sanitary buildings, grounds, and appurtenances (detached garage, garden, etc ) free from debris, garbage, rodents, and vermin, F Adequate trash receptacles in good repair, G Floors, stairways, and railings in good repair, H A working toilet, wash basin, and bathtub or shower, I A kitchen with a sink not made of absorbent material Natural light in every room through windows or skylights Windows in each room must be able to open at least halfway for ventilation, unless a fan provides mechanical ventilation, K Safe fire or emergency exits leading to a street or hallway Stairs, hallways, and exits must be kepi litter -free Storage areas, garages, and basements must be kept free of combustible materials, L Operable thumb -turn deadbolt locks on the interior of the main entry doors of rental units, and operable locking or security devices on windows, and M Working smoke detectors in all units of multi -unit buildings, such as duplexes and apartment complexes Apartment complexes also must have smoke detectors in common stairwells Effective July 1, 2011, the Carbon Monoxide Poisoning Prevention Act (Senate Bill — SB 183) requires all single-family homes with an attached garage -or a fossil fuel source to install carbon monoxide alarms within the home by July 1, 2011 Owners of multi -family leased or rental dwellings, such as apartment buildings, have until January 1, 2013 to comply with the law (Ord No 261, § 2, 1-24-2012) 5 80 110 - Notification of inspection —Inspection procedure _ 0 a c w d CL 0 L d 3 O c 0 z 0 c 0 m 0 00 about blank I ` Packet 09t 4 9/24/2015 Grand Terrace CA Code of Ordinances 10 b to correction (Ord No 261, § 2, 1-24-2012) 5 80 150 - Enforcement c ° r Each violation that continues after the set date of correction with no attempt to abate the violation N shall be subject to a $100 00 fine, $200 00 for the second citation, and $500 00 for the third and subsequent citations per violation The failure of any property owner to pay fines assessed by administrative citation, within the specifiec time, will result in the City's pursuit of all legal remedies available to recover amount of the fine, penalties, M and associated costs 0 Further, the City intends to utilize the provisions of California Revenue and Taxation Code Sections L d 3 17274 and 24436 5 to encourage the elimination of substandard conditions in non -owner occupied/rental o property Said section provides for the disallowance of State income tax interest, depreciation, taxes, or z° amortization deductions that are derived from the ownership of rental housing that is not in compliance r The City is also authorized to use the remedies set forth in the California Building Code and the California N Code of Regulations a _ W If after the City has pursued all available options under the law and the property still has not been CD brought into full compliance with applicable codes and standards, the City will use reasonable means to abate the nuisance and seek recovery from the property owner Such steps shall be taken no later than 12 E months after the initial violation is found In extreme cases recovery may include the use of civil actions, o specifically receivership proceedings a (Ord No 261, § 2, 1-24-2012) 5 80 160 - Civil action —Receivership The City may petition the Superior Court for the appointment of a receiver over a substandard property if the property owner has failed to comply with the terms of a notice or order to repair issued by the City The petition seeks to authorize the receiver to rehabilitate the property, borrow funds as necessary tc pay for the rehabilitation and other receivership costs, and secure any incurred debt with a recorded super -priority lien on the property The petition seeks a preliminary injunction that would order the property owner and other interested parties to immediately turn over possession of the property to the receiver, prohibit the owner and other interested parties from collecting income from the property, interfering with the receiver, or encumbering the property during the receivership The petition seeks to prohibit existing mortgages from undertaking foreclosure proceedings against N the property during the receivership w (Ord No 261, § 2, 1-24-2012) E 5 80 170 - Appeal process a about blank I Packet Pg 86 AGENDA REPORT MEETING DATE November 10, 2015 Councll Item TITLE Zoning Code Amendment 15-01 Establishing a New Chapter 18 80 Signs PRESENTED BY Sandra Molina, Community Development Director RECOMMENDATION Receive the staff report and provide staff direction 2030 VISION STATEMENT This item supports Goal #3, "Promote Economic Development", by updating the Sign Code and aligning it with the City's 2030 Vision and Economic Development Implementation Plan BACKGROUND On September 8, 2015, the City Council conducted a public hearing on the introduction of an ordinance establishing a new Sign Code The City Council conducted a comprehensive review of the proposed ordinance, provided comment and direction, and voted to continue the public hearing to October 13, 2015, which was continued to November 10tn The draft Sign Code has been revised pursuant to Council comments, and is currently undergoing legal review Additionally, in light of recent case law, the City Attorney's office has recommended an updated comprehensive review Pursuant to Council comments, staff has prepared provisions relating to temporary signs, human advertising signs, special event/temporary use signs and off -site temporary residential subdivision signs These new provisions will be reviewed for consistency with the most recent case law DISCUSSION While the revised sign code undergoes comprehensive review, staff would like the Council to consider and provide input on potential changes relating to Freeway Signs, and allowances for electronic sign copy ' The existing sign code allows commercial and industrial properties within 250 feet from Interstate 215 to have a freeway sign Signs area is between 75 to 100 square feet, and between 50 to 75 feet high The impetus for the proposed language stems from a meeting between the City Manager and a local business owner The business owner referenced that local cities, Packet Pg r 88 (i) No electronic message sign shall be located closer than one thousand one thousand feet to another electronic message sign (ii) Each display shall appear for a period of at least ten seconds Displays shall not be animated, appear in incremental stages or move across the changeable copy sign face The sign shall remain blank (no message or display) for at least one second between separate images (iii) The sign shall display only noncommercial messages or onsite commercial messages, related to those establishments that are part of the complex or the merchandise or activities available on the parcels which are part of the commercial complex The sign shall not be used as a billboard (iv) Electronic message signs shall automatically adjust the brightness of illumination between night and day (v) Electronic message signs may not identify commercial uses or contain commercial message for uses not located on the same site as the sign Otherwise, they are considered off -premises signs and are prohibited by this code (vi) The sign shall be reviewed for traffic safety purposes by the City's Public Works Director as designated by the city manager and shall comply with any and all safety standards as prescribed by the State of California Such reviews shall not consider message content FISCAL IMPACT No fiscal impact will occur from this item APPROVALS Sandra Molina Completed 11/04/2015 3 52 PM City Attorney Completed 11/04/2015 411 PM Finance Completed 11/04/2015 415 PM Community Development Completed 11/04/2015 4 17 PM City Manager Completed 11/04/2015 3 40 PM City Council Pending 11/10/2015 6 00 PM Packet,Pg 90 MEETING DATE November 10, 2015 Council Item TITLE Contract Agreement with Sysco Riverside Inc PRESENTED BY Linda Phillips, Director of Child Care Services RECOMMENDATION Award the agreement to Sysco, subject to the approval of the City Attorney, and authorize the City Attorney to approve non -material revisions, and authorize the City Manager to execute the agreement for one (1) year in the annual amount not to exceed $35,000 00 with the option of two (2) one (1) year extensions for a total of (3) three years 2030 VISION STATEMENT This staff report supports Goal #1 "Ensure our Fiscal Viability" as well as the Mission "To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of fiscally responsible government" by providing a healthier Child Care services environment BACKGROUND The City of Grand Terrace Child Care Services has, for the last several years, purchased all of its bulk perishables and non -perishables items from Sysco without any contract For accounting purposes, staff now seeks to have a contract put into place DISCUSSION This contract does not change the cost to the City of purchasing the foods, but is intended to memorialize the transactions already occurring Bidding was not required for this agreement because there are no other sources for delivery of the bulk perishables and non -perishables required by the Child Care services Sysco's only other competitor, U S Foods is buying out Sysco which will leave no competitors able to bid There is no other company with better prices and who could deliver the items needed The only other possiblity is Shamrock, which does not carry the specific items Child Care requires such as #10 cans, 15 gallons of milk, cases of fruit and veggies, cases of dry snack items Pursuant to the City of Grand Terrace purchasing policy (No 3 01) V 2 single Source Purchases need to be approved by the City Council if greater than $10,000 Municipal Code Chapter 3 24 180 — Exceptions to Competitive Bidding Requirement provides as follows Notwithstanding any provision of this chapter to the contrary, the competitive bidding provisions of this chapter may be dispensed with when contracts which by their nature do not lend themselves to award by competitive bidding such as, but not limited to c Perishable goods Packet Pg 91 ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA REPEALING IN THEIR ENTIRETY ORDINANCE NO 95 AND CHAPTER 3 24 OF THE MUNICIPAL CODE AND ADOPTING AN ORDINANCE ESTABLISHING A NEW CHAPTER 3 24 (PURCHASING SYTEMS) OF TITLE 3 OF THE MUNICIPAL CODE WHEREAS, California Government Code Section 54202 every local agency to adopt policies and procedures, including bidding regulations, governing purchases of supplies and equipment by the local agency WHEREAS, California Government Code Section 4526 provides that professional services may be awarded on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required WHEREAS, on August 22, 1985, the City Council of the City of Grand Terrace adopted Ordinance No 93 adding Chapter 3 24 (Purchasing of Supplies and Equipment) to Title 3 of the Municipal Code T WHEREAS, the City Council of the City of Grand Terrace desires to have an updated ordinance governing purchases NOW THEREFORE, it is hereby found, determined, and resolved by the City Council of the City of Grand Terrace, as follows SECTION 1 Ordinance No 93 and Chapter 3 24 of the Municipal Code are repealed in their entirety, and a new Chapter 3 24 (Purchasing System) to Title 3 of the Municipal Code is adopted, as follows Chapter 3 24 Purchasing System Sections 3 24 010 - Purchasing System Adopted 3 24 020 - Definition of Terms 3 24 030 - Purchasing Function Established 3 24 040 - Purchasing Officer Designated 3 24 050 - Exemptions from Centralized Purchasing 3 24 060 - Public Projects Exemptions 3 24 070 - Purchases under Ten Thousand Dollars Chapter 3 24 — Page 1 Packet,Pg 93 12a 3 The character, integrity, reputation, judgment, experience and efficiency of the bidder, 4 The bidders record of performance of previous contracts or services, c 5 The previous and existing compliance by the bidder with laws and s ordinances relating to the contract or service, d 6 The sufficiency of the financial resources and ability of the bidder to 0 perform the contract or provide the service, ;, 7 The quality, availability and adaptability of the supplies, equipment or 3 service to the particular use required, d E 8 The ability of the bidder to provide future maintenance and service for the use of the subject of the contract, a r 9 The number and scope of conditions attached to the bid r 0 D "Open Market" means and pertains to purchases or transactions that are V executed without recourse to formalized purchasing procedure to v E "Over the Counter" means and pertains to purchases or transactions that are executed without recourse to competitive bidding and without a purchase order F "Professional and Contractual Services" means services of engineers, architects, accountants, attorneys, doctors, consultants and other persons or businesses with specialized scientific, expert, technical, or other skills of a similar nature G "Purchases" means the purchases of supplies, materials, equipment or services shall include leases or rentals as well as transactions by which the city acquires ownership H "Purchase Order" means a document which authorizes the delivery of specified merchandise or the rendering of certain service and the making of a charge for such merchandise or service I "Requisition" means a written demand or request from the using department to 0 the purchasing agent for specified article or service = E J "Responsible Bid" means an offer, submitted by a responsible bidder to furnish supplies, materials, equipment or services in conformity with the specifications, delivery terms and conditions and other requirements included a in the invitation for bids Chapter 3 24 — Page 3 Packet Pg 95 12a 4 Prepare and recommend to the city manager and city council rules governing the purchase of supplies, services and equipment for the city, 5 Keep informed of current developments in the field of purchasing prices, market conditions and new products, 6 Prescribe and maintain such forms as are reasonably necessary to the operation of this section and other rules and regulations, 7 Recommend the transfer of surplus or unused supplies and equipment between departments as needed, and the sale of all supplies and equipment which cannot be used by any department, or which have become unsuitable for city use 3 24 050 - Exemptions from Centralized Purchasing The city manager may authorize any city department to purchase or contract for specified supplies, materials, equipment or services but the purchasing officer shall require that such purchases or contract be made in conformity with the procedures established by this section, and shall further require periodic reports from the department on the purchases and contracts made under such written authorization 3 24 060 - Public Projects Exemptions This chapter is expressly made inapplicable to bids for public projects governed by the procedures in Public Contract Code Section 20100 et seq The provisions contained in Public Contract Code Section 20100 et seq establish the contract procedures the city shall follow regarding public projects 3 24 070 - Purchases under Ten Thousand Dollars Purchase of supplies, materials, equipment or services not exceeding an estimated value of ten thousand dollars ($10,000) may be made by a city Department in the open market, pursuant to the procedure prescribed in this ordinance, provided, however, all quotation may be dispensed with in an emergency, or where said goods and/or services can be obtained from only one source A using department is responsible for insuring there is a sufficient appropriation in the budgetary account against which said purchase is to be charged A Using Department shall follow the following procedure when making an open market purchase 1 Purchases under ten thousand dollars shall, whenever possible, be based on at least three (3) informal quotations and shall be awarded to the vendor submitting the lowest responsible quotation Chapter 3 24 — Page 5 ti ti �o c U) L c. d V 0 0 a __ E _ R LO d 0 c d E r a 4 Packet Pg 97 12 a upon execution of the contract or upon the readvertisement for bids, provided that a successful bidder shall forfeit his bid security upon refusal or failure to execute the contract within ten (10) days after the notice of award of contract has been mailed, unless the city is responsible for the delay The city council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder If the city council awards the contract to the next lowest bidder, the bidder first awarded the contract shall forfeit only the portion of his security, which is equal to the difference between his bid and the bid of the next lowest responsible bidder If the next lowest bidder is awarded the contract and he fails or refuses to execute the contract, he shall forfeit his entire bid security C Bid Opening Procedure Sealed bids shall be submitted to the city clerk, and shall be identified as bids on the envelope Bids shall be opened in public at the time and place stated in the public notices A tabulation of all bids received shall be open for public inspection during regular business hours for a period of not less than thirty (30) calendar days after the bid opening D Rejection of Bids At its discretion, the city council may reject any and all bids a presented, and re -advertise for bids E Award of Contracts Contracts shall be awarded by the city council to the lowest responsible bidder except as otherwise provided herein A master copy Ln of the contract is to be on file in the city clerk's department upon execution of the contract 06 F Award of Contracts by City Manager The city manager is authorized to award contracts to the lowest responsible bidder when the city council has budgeted funds for the item(s) and the amount of the award is not more than the budgeted amount All contracts awarded pursuant to this section shall require issuance of a purchase order G Tie Bids If two or more bids received are for the same total amount or unit price, quality, service and delivery being equal, and if the public interest will not permit the delay of re -advertising for bids, the city council may accept the one it chooses, or accept the lowest bona fide offer by negotiation with the tie bidders at the time of the bid opening H Performance Bonds The city shall have authority to require a performance R bond before entering a contract, in such amount as it shall be found c reasonably necessary to protect the best interests of the city If the city requires a performance bond, the form and amount of the bond shall be described in the notice inviting bids I Single Source Purchases Single source purchase of goods or services that a can be obtained from only one source may be made by a city Department or Chapter 3 24 — Page 7 Packet Pg 99 ;12a Surplus supplies, materials or equipment which cannot be sold may be donated to a local not -for -profit organization with approval of the city manager 3 24 130 - Bid Splitting Prohibited Splitting orders of supplies, materials, equipment or services into smaller or separate orders for the purpose of evading the competitive bidding provisions of this chapter are prohibited 3 24 140 - Equipment Leasing Agreements A As used in this section 1 "Leasing of nonpurchasable equipment" means equipment which is available through "lease only" plans, 2 "Leasing purchasable equipment" means equipment which can be acquired through "lease with option to purchase" type plans, B Equipment Leasing Leasing of purchasable or nonpurchasable equipment to shall be in accordance with subsections 3 24 070 through 3 24 080 of this section 3 24 150 - Maintenance Agreements A As used in this section, "maintenance agreements" means agreements with maintenance service providers for the maintenance of city equipment in good operating condition subject to terms and conditions agreeable to both the provider and the city B Maintenance agreements shall be signed or terminated before agreement expiration by the purchasing agent with prior approval of the department head responsible for the equipment 3 24 160 - Cooperative Purchasing Agreements with County or Other Agencies Nothing contained in this section shall prohibit the voluntary participation by the city in any voluntary cooperative purchasing agreement(s) or programs entered into between the city and the state, county, and other municipalities situated within the boundaries of the county, and the purchasing agent is empowered and authorized to act o under the provisions of this section, to procure for the city supplies and equipment in = conjunction with such voluntary cooperative purchasing agreement(s) or programs as E may be entered into by the city All formal contract and bidding procedures to be followed in such cases shall be those specifically enumerated in the voluntary a cooperative purchasing agreement or program Chapter 3 24 — Page 9 Packet Pg, 101 12a ATTEST City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof and of the City Council thereof I, Tracey Martinez, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council on the 10tn of January 2012, and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 24tn day of January 2012, by the following vote AYES IHsi; &I ABSENT " W ABSTAIN Approved as to form Richard L Adams, City Attorney Tracey Martinez, City Clerk Chapter 3 24 — Page 11 Packet Pg 103 12b AGREEMENT FOR FOOD DELIVERY SERVICES THIS AGREEMENT ("Agreement") is made as of this 10th day of November, 2015 by and between the CITY OF GRAND TERRACE ("City") and SYSCO RIVERSIDE, INC a Delaware Corporation ("Vendor") :7=[yrr:\46*1 A WHEREAS, City provides childcare services to its residents which include the provision of food to children in it's care, and B WHEREAS, City desires to contract with Vendor for the delivery of bulk item foods as City requires to feed the children in its care NOW THEREFORE, the Parties agree as follows VENDOR'S SERVICES Vendor will deliver to City bulk food items, as set forth in Exhibit "A" 2 TERM OF AGREEMENT The term of this Agreement shall be for a period of three years commencing on the effective date pursuant to Paragraph "38" of this Agreement and terminating on October 31, 2018 unless sooner terminated 3 REPRESENTATION AND WARRANTY By execution of this Agreement, Vendor represents and warrants that (1) It has thoroughly investigated and considered the work to be performed, based on all available information d E d (2) It carefully considered how the work should be performed, and c (3) It fully understands the difficulties and restrictions attending the performance of the work under this Agreement d V (4) It has the professional and technical competency to perform the g work and the production capacity to complete the work in a timely c manner with respect to the schedule included in the scope of services y r c d (5) Vendor shall comply with all applicable Health and Safety Code and federal or state law or regulation which may apply to delivery of food a (6) All food or other product provided pursuant to this agreement shall be of sufficient quality and standard for the purposes for which they Page 1 of 3 ` Packet Pg 104 10 INDEPENDENT CONTRACTOR STATUS City and Vendor agree that Vendor, in performing the Services herein specified, shall act as an independent Contractor and shall have control of all work and the manner in which it is performed Vendor shall be free to contract for similar services to be performed for other entities while under contract with City Vendor is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees Vendor shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder 11 ASSIGNMENT This Agreement is for the specific services with Vendor as set forth herein Any attempt by Vendor to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void, except that Vendor may assign payments due under this Agreement to a financial institution 12 STANDARD Vendor agrees that the services to be rendered pursuant to this Y Agreement shall be performed in accordance with the standards customarily provided by an experienced and competent professional organization rendering c the same or similar services Vendor shall re -perform any of said services, which are not in conformity with standards as determined by the City ti 13 CONFIDENTIALITY Vendor covenants that all data, documents, discussion, or r, other information developed or received by Vendor or provided for performance c of this Agreement are deemed confidential and shall not be disclosed by Vendor U) without written authorization by City City shall grant such authorization if disclosure is required by law All City data shall be returned to City upon the termination of this Agreement Vendor's covenant under this Section shall survive the termination of this Agreement 14 NOTICES All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by mad Notice sent by mail shall be addressed as follows City G Harold Duffey, City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 Vendor 2 Page 1 of 3 Packet Pg 006 21 NON-DISCRIMINATION In the performance of this Agreement, Vendor shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age physical or mental handicap, medical condition, or sexual orientation Vendor will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation 22 MODIFICATION OF AGREEMENT This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties 23 WAIVER If at any time one party shall waive any term, provision or condition of this Agreement, either before or after any breach thereof, no party shall thereafter be deemed to have consented to any future failure of full performance hereunder 24 COVENANTS AND CONDITIONS Each term and each provision of this c Agreement to be performed by Vendor shall be construed to be both a covenant U and a condition 25 RIGHT TO TERMINATE City may terminate this Agreement at anytime, with or without cause, in its sale discretion, with thirty (30) days written notice c 26 EFFECT OF TERMINATION Upon termination as stated in Paragraph "31" of this Agreement, City shall be liable to Vendor only for work performed by Vendor up to and including the date of termination of this Agreement Such payment will be subject to City's receipt of a close-out billing 27 GOVERNING LAW This Agreement shall be governed by and construed in accordance with laws of the State of California In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of San Bernardino In the event of litigation in a U S District Court, exclusive venue shall lie in the Central District of California J° D 28 LITIGATION FEES Should litigation arise out of this Agreement for the U) performance thereof, the court shall award costs and expenses, including y attorney's fees, to the prevailing party in awarding attorneys fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, E expenses and attorney's fees paid and/or incurred in good faith "Prevailing Party" shall mean the party that obtains a favorable and final judgment or order a from a court of law described in paragraph "33 " This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final Page 1 of 3 Packet Pg 108 -o v m 0 w C� X D u T o Q- O '- m o Q 3 � cn - i - O O Attachment Sysco food delivery agreement [Revision 1] (1746 Contract Agreement with Sysco Riverside Inc ) N Cr 12b EXHIBIT "B" SCHEDULE OF COMPENSATION AMOUNT OF COMPENSATION For performing and completing all services pursuant to Exhibit "A" Scope of Services, is a total amount not to exceed $9,000 (Nine thousand dollars) plus reimbursable expenses which will be charged at cost II BILLING At the end of each calendar month in which services are performed or expenses are incurred under this Agreement, Vendor shall submit an invoice to the City at the following address City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 The invoice submitted pursuant to this paragraph shall show the 1) Purchase order number, 0 2) Protect name/description, tD 3) Name and hours worked by each person who performed services during the billing period, 4) The title/classification under which they were billed, c 5) The hourly rate of pay, U) 6) Actual out-of-pocket expenses incurred in the performance of services, d and, 7) Other such information as the City may,reasonably require III METHOD OF PAYMENT Payment to Vendor for the compensation specified in Section I, above, shall be made after the Executive Director or designee determines that the billing submitted pursuant to Section II, above, accurately reflects work satisfactorily performed City shall pay Vendor within thirty (30) days there from Page 1 of 3 Packet Pg 112 ,12 b insurance and to charge the Vendor for any premium due for such coverage City has the option to deduct any such premium from the sums due to the Vendor Insurance is to be placed with insurers authorized and admitted to write insurance in California and with a current A M Best's rating of A- VI or better Acceptance of insurance from a carrier with a rating lower than A- VI is subject to approval by City's Risk Manager Vendor shall immediately advise City of any litigation that may affect these insurance policies cc ti T 2 Page 1 of 3 PacketPg 114 12c SYSCO Order Guide Repbrt-Order By Category MA Paul Heying Company Name Sysco Rnrers{de Company No 320 Order# 5958 Customer No 110098 Date Entered 4/6/2015 2 46 02PM Customer Name CITY OF GRAND TERRACE Ri Date Sent` 4/6/2015 2 46 11PM Phone No 909-783-0994 X Delivery Date 4/7/2015 12 00 0" Terms DUE FRIDAY 4 WEEfCS AFTER ORDER PO# Addressi 22400 BARTON RD #200 Inv Instruction]. Address2 DNP Inv Instructlan2 Addrass3 InvInstruction3 City GRAND TERRACE 3nvInstruction4 State CA Routing Instructionl Zip Code 92313 Routimg Instruction2 ShipTo Customer# Routing Instructio0 Routing Instructwn4 SUPC Description Pack/ Size Brand Wk1 WkZ Wk3 Wk4 �55 6697890 CHEESE AMER 160 SLI YEL Only/ 5 LB BBRLCLS 0 0 0 1 2406169 CHEESECHEDDRJACK FANCY Only/ 51.8 CASASOL 0 1 0 0 SHRFO 0615658 CHEESE MOZZ STRING 192/ lOZ AREZ210 0 0 1 0 --_ 3125532 EGG HRDBLD WHL PEEL 8 / 12 CT WHtFCLS 0 0 0 0 A I W 5986452 MARGARINE BTR EURO STY 4 / 5 LB SUNGLOW 0 0 0 0 --- WPD 7TF 7085931 MILK 1% LOW FAT 12 / 5 GAL ALTADEN 0 0 0 0 4128526 MILK EXTRA LIGHT 1 1. 6/ 1 GAL ALTADEN D 2 3 2 EQ02 07 Yo {RTBLUEBERRY-. 5�[t3�n� ".,,..t0(a� 0 0 a I --- 1L1rZ0&4 YOGUr�TXRAW3ERRY.ORIG'-"�"�"6=f-qZ OZ -_ mo[ ei, , 0 0 1 0 ---, I FAT 4507680-- - -- YOMRS.VANILLA-EOW-EAT ----6 /m32,GZ YOPJAIT_ 0 0 0 0 1>07 �..r j i w., T } y jj r �2r'- _ !"^t < t' -•v, h ^y ' t` 2 .- x. -•? "c %.^}, .., q F' we i' wr F± a M:b[1�iijrrNt 2325278 BEEF PATTY FC SOY LWRSOD 90 / 2 SOZ FIREREL 0 0 0 0 HS CN 6751960 BEEF RIBEYE LIPON IIZA 2/ 16#ON RNCHGRL 0 0 0 0 1137728 FRANK ALL BEEF 8X16 IN 2 / 5 LB BBRLIMP 0 1 1 1 7673031 MEATBALL ALL PURP ITAL 2 / S LB AREZZIO 0 0 0 D SEAFOOD y �S 5 Po I 11 24x[ZPM oam3 srAoe«R,�ooti n �gurescrm. 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PUB*'boar PL+'+l, "x emc oroa-naa t�.ie wafs met d'a �ynnnrcmanfsausa vt repwc In ery ""Y �° "MK�ummncrtN a�Pa' •,nartae Ma..iva+Pm^��w'Ys Packet Pg 117 ►1 FAWNIILI:H- AN TITLE PRESENTED BY AGENDA REPORT November 10, 2015 Counctl Item Award of October-2015 Community Benefit Funds to the Friends of the Grand Terrace Branch Library Cynthia Fortune, Finance Director RECOMMENDATION Approve the award of $1,750 00 of the City's Community Benefits Fund to the Friends of the Grand Terrace Branch Library for children supplies for the Pre -School Activity Program 2030 VISION STATEMENT This staff report supports the following City Council Goals • Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations, and • Goal #4 — Develop and Implement Successful Partnerships through productive collaboration with community groups, youth programs and senior organizations BACKGROUND On June 23, 2015, City Council approved the use of $25,000 from the City's General Fund Reserve Balance, to establish a Community Benefits Fund (CBF) The Community Benefits Fund's purpose is to provides funding for local youth programs, community events, community fee waivers, and be used as an economic development tool for small business development in the City On August 11, 2015, City Council approved the CBF Program Guidelines, Application and authorized the City Manager to implement the program DISCUSSION The City received one application during the month of October, 2015 from the Friends of the Grand Terrace Branch Library FRIENDS OF THE GRAND TERRACE BRANCH LIBRARY The Friends of the Grand Terrace Branch Library (Friends) support the Grand Terrace Branch Library in its programs and activities through the holding of fund raising events such as book sales and sponsoring and/or staffing library events Packet Pg, 119 Funds in the amount of $25,000 have been approved for the program and established in the Community Benefits Fund (Fund 61) If approved, the table below will show the balances of each category remaining in the fund Fund Account Balance Proposed No No Account Title as of Grant Balance Sep-2015 Awards 61 461-100 Youth Programs $9,000 ($1,750) $7,250 61 461-200 Art, Business & 4,650 0 4,650 Service Org 61 461-300 Community Waiver 5,000 0 5,000 Requests 61 461-400 Other Community 5,000 0 51000 Grants — TOTAL 23 ($1.7501 21 0 ATTACHMENTS • CBF 2015-16-003 - Friends of the GT Branch Library (PDF) APPROVALS Cynthia Fortune Completed 11/03/2015 6 42 PM Finance Completed 11/03/2015 6 42 PM City Attorney Completed 11/04/2015 7 54 AM City Manager Completed 11/04/2015 12 15 PM City Council Pending 11/10/2015 6 00 PM Packet Pg 221 13a crt r`!y � n CITY OF GRAND TERRACE COMMUNITY BENEFITS FUND (GT-CBF) PROJECT INFORMATION Project/Activity Title Pre -School Maker Space s �4 Preschoolers will have an area in the Library for activities Project/Activity Description that promotes reading and creativity This will be an ongoing,' (description of event the monthly event duhng story time ; organization is seeking funding for) E Describe how the Preschoolers need an area with supplies to encourage project/activity is for a creativity, critical thinking skills, help develop hand -eye f public purpose and coordination, manual dexterity, basic problem solving and benefits the residents and reasoning skills Puzzles can help improve memory, or community of Grand increase one's ability to understand patterns and develop Terrace focus I] Youth ❑ Seniors ❑ Women ❑ Low- Project/Activity Target 5Income Population ❑ Businesses ❑ Disabled ❑ Yes ❑ Entire Persons Community Project/Activity Date November 2015,as soon as funds are available, J Location of Project/Activity Grand Terrace Branch Library The funds will be utilized to purchase a rug and hands-on Detailed description of activities for children See attached list how the funds will be utilized ` E r � Negative Impact should r The children would not have an inviting area to listen and funding not be approved learn through play - n ti Submit completed application to City of Grand Terrace " City Manager's Office 22795 Barton Road E Grand Terrace, CA 92313-5295 Attn G Harold Duffey a City of Grand Terrace 22795 Barton Road Grand l errace CA 92313-5295 wires sn undten cue ca nov Packet Pg 123 CITY OF GRAND, T EERRAC E 1 , 1 AGENDA & STAFF REPORTS FOR THE REGULAR MEETING OF THE CITY COUNCIL AND THE CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY & THE GRAND TERRACE HOUSING AUTHORITY, Tuesday, November 10, 2015 6 00 p.m. Regular Meeting S COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313 f O a TE �itfiCE � , Darcy McNaboe, Mayor Sylvia, Robles, Mayor Pro Tern Jackie Mitchell, Council Member Doug Wilson, Council Member Bill Hussey,' Council Member G Harold Duffey, City Manager - Richard L Adams, City Attorney Pat Jacquez-Nares, City Clerk - Sandra Molina, Community Development Director Linda Phillips, ,Child Care Director Cynthia A FortL,nc, F.na-�c-- Director IE The Grand Terrace City Council meets'on the Second and Fourth Tuesday of each month,at 6 00 p m j Council Chambers CITY OF GRAND TERRACE CITY COUNCIL AGENDA • NOVEMBER 10, 2015 Regular Meeting Grand Terrace Civic Center • 22795 Barton Road CALL TO ORDER (,, dD Invocation was given by Council Member Wilson, Pledge of Allegiance was led by xz ROLL CALL i 600PM Attendee Name Present Absent �. 3 Late ' Arrived Mayor Darcy McNaboe L9� ❑ ❑ Mayor Pro Tern Sylvia Robles ❑ ❑ Council Member Jackie Mitchell ffY ❑ ❑ Council Member Doug Wilson COY ❑ ❑ Council Member Bill Hussey ❑ ❑ jdVr,5 rr y ) 0'1:>K.( rl & ) uYKALX-) L;4K13 AU-7C>QT1tX4-a j 4.)Ual"r A SPECIAL PRESENTATIONS 1 Presentation from Omnitrans — Services Update B CONSENT CALENDAR I ` 3 Motion) ► i Second yi S&Y�- Vote 5 'o 1 Waive Full Reading of Ordinances on Agenda DEPARTMENT CITY CLERK 2 Approval of IVCnu es — Regular Meeting — 10/ W /ff-@9W DEPARTMENT CITY CLERK 3 Request by the Foundation of Grand Terrace Dog Park Committee for a Waiver of Filing Fees RECOMMENDATION Waive the Filing Fees in the Amount of Ninety Seven Dollars ($97 00) for the Dog Park Committee Fund Raiser City of Grand Terrace Page 1 f Agenda Grand Terrace City Council November 10, 2015 C E F G 5 DEPARTMENT COMMUNITY DEVELOPMENT �rn c K pproval of Check Register No 10312015 in the Amount of $304,938 96 RECOMMENDATION Approve Check Register No 10312015 in the amount $304,938 96, as submitted, which includes the Check Register Account Index for Fiscal Year 2015-16 DEPARTMENT FINANCE PUBLIC COMMENT TOTAL SPEAKERS CITY COUNCIL COMMUNICATIONS Council Member Bill Hussey_�.25 Council Member Doug Wilson -`' ' Council Member Jackie Mitchell-116V Mayor Pro Tern Sylvia Robles - Mayor Darcy McNaboe -� PUBLIC HEARINGS -NONE UNFINISHED BUSINESS - NONE NEW BUSINESS Update by San Bernardino Associated Governments on the 1-215 Interchange Pro L\r, OmL RECOMMENDATION Receive and file the SANBAG update DEPARTMENT COMMUNITY DEVELOPMENT Staff Presentation o. ,P Sr�-N akG - - V - Council Questions Speakers_ Q� Motion 1 r Second 1c� Vote 5-C) City of Grand Terrace Page 5 Agenda Grand Terrace City Council November 10, 2015 6 Update for the I-215/Barton Road Interchange Project and Council Direction 7 RECOMMENDATION 1 Receive the update, and 2 Provide direction as noted A-c) C&rytj- bo,-&9 `-j DEPARTMENT COMMUNITY DEVELOPMENT Staff Presentation Council Questions Speakers P-psdv^ _ Motion Yin. Second W k ©✓� Vote 5 O Discussion of Roadway Related Projects RECOMMENDATION Receive status report and provide input DEPARTMENT COMMUNITY DEVELOPMENT Staff Presentation 6CUk '-V- / d-rru c Weus�-P-kK, 7"5?0 Council Questions fitCn ftbog Speakers Motion V Second Vy l Vote r0 City of Grand Terrace Page 5 Agenda Grand Terrace City Council - November 10, 2015 8 Measure I Capital Improvement Plan for FY 2015-2016 through 2019-2020 RECOMMENDATION��'�i� 1 Adot Resolution No 015-_ approving the Five Year Measure I Capital Improvement Plan for Fiscal Year 2015-2016 thru Fiscal Year 2019-2020, and 2 Approve the Measure I Capital Improvement Plan Expenditure Strategy for Fiscal Year 2015-2016 thru Fiscal Year 2019-2020 DEPARTMENT COMMUNITY DEVELOPMENT Staff Presentation Council Questions �Speakers -� Motion Second Vote 9 Measure I Capital Project Needs Analysis for Fiscal Year 2016-2017 through 2020-2021 RECOMMENDATION RES:•.LU�Ti1,ON N4 2015- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, APPROVING A FIVE-YEAR MEASURE I CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEAR 2016-2017 THROUGH 2O20-2021 DEPARTMENT COMMUNITY DEVELOPMENT Staff Presentation Council Questions ��� Speaker 6. Motion I� Ism Second KUh_Ua`e__ Vote VW City of Grand Terrace IPage 5 Agenda Grand Terrace City Council November 10, 2015 10 An Amendment to Chapter 5 80 (Non -Owner Occupied/Rental Property Program) RECOMMENDATION�IU&O, 4A�LD-., Introduce AN • RD F THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA AMENDING SECTIONS 5 80 050 AND 5 80 060 OF CHAPTER 5 80 (NON -OWNER OCCUPIED/RENTAL PROPERTY PROGRAM) OF TITLE 5 OF THE GRAND TERRACE MUNICIPAL CODE DEPARTMENT COMMUNITY DEVELOPMENT Staff Presentation Council Questions Speakersioa4 r Motion. Second Vote 11 Zoning Code Amendment 15-01 Establishing a New Chapter 18 80 Signs RECOMMENDATION Receive the staff report and provide staff direction DEPARTMENT COMMUNITY DEVELOPMENT Staff Presentation Council Questions Speakers MotionSecond AP Spa Vote -� City of Grand Terrace Page 5 Agenda Grand Terrace City Council November 10, 2015 0( . 12 Contract Agreement with Sysco Riverside Inc RECOMMENDATION 0 Award the agreement to Sysco, subject to approval of City Attorney, and authorize City Attorney to approve non -material revisions, and authorize the City Manager to execute the agreement for one (1) year in the annual amount not to exceed $35,000 00 with the option of two (2) one (1) year extensions for a total of (3) three years DEPARTMENT CHILD CARE SERVICES Staff Presentation Council Questions Speake Motion I 1 , Second _1_)_/ / i Vote 13 Award of October-2015 Community Benefit Funds to the Friends of the Grand Terrace Branch Library RECOMMENDATION Approve the award of $1,750 00 of the City's Community Benefits Fund to the Foundation of Grand Terrace for children supplies for the Pre -School Activity Program DEPARTMENT FINANCE Staff PresentationrJh-c;� Council Questions Speakers Ale ?M� Motion Second Vote H CITY MANAGER COMMUNICATIONS ADJOURN 9::51pmo The Next Regular City Council Meeting will be held on Tuesday, November 24, 2015 at 600pm Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting Terrace Page 5 CITY OF GRAND TERRACE CITY COUNCIL MEETING' REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council DATE NAME ADDRESS PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON 67f SUBJECT CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council DATE I D NAME ADDRESS A PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON #4 SUBJECT DATE NAME CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM "41 DECORUM AND ORDFR — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council //"— /0 -Ar ADDRESS PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON SUBJECT CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM I Z9 DECORUM AND ORDER — PUBLIC — The City, elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council DATE J NAME ADDRESS PHONE NUMBER (Please provide if information is being requested) J AGENDA ITEM PL/ BER YOU WISH TO SPEAK ON SUBJECT h L e o/)% !/ / �� CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM /0 DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council DATE NAME AO�' eVALIV—S L/ ADDRESS / AV; / ` 04S«z— �� 61a 3 PHONE NUMBER (Please provide if information is being requested) 90 V� 1 AGENDA ITEM NUMBER YOU WISH TO SPEAK ON SUBJECT rt0VZ sL-ry S &11�1N IDW-/Z 1—) 6/ IF F- �!%� DATE NAME ADDRESS CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM /(D DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council e Illull-w- PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON SUBJECT 00 Pot /I C- -V CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM 0 DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council DATE NAME ADDRESS a � o 32 PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON Nyv— VylWIun') ��,< 6"�-SUBJECT cc CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public, must be free to discuss) issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council DATE NAME CI hi .c ADDRESS \ ` 0- 's- G U GZfj S PHONE NUMBER (Please provide if information is being requested) E— C? © t -? Y3 'Y7&k AGENDA ITEM NUMBER YOU WISH TO SPEAK ON �L b I f c Ca%% w/ e —ks - ' SUBJECT DATE CITY OF GRAND TERRACE CITY COUNCIL MEETING V16 REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetmgs shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council Q j NAME ADDRESS tlal A C'.K #A017 PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON 7 SUBJECTi C 0k71-f�er m'l U)a' n CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council DATE t\ a NAME Lf--, C) PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON SUBJECT V-0— 0 � � MI—e k-7 C�— ►Tr a CITY OF GRAND TERRACE CITY COUNCIL MEETING fA .A0 QD 1 REQUEST TO SPEAK FORM A D TE DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council DATE � V i NAME e� ADDRESS PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON l SUBJECT CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM 'o DECORUM AND ORDER — PUBLIC — The City, elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council DATE le, ADDRESS PHONE NUMBER (Please provide if information is being requested) C AGENDA ITEM NUMBER YOU WISH TO SPEAK ON d& YV SUBJECT c.iry CITY OF GRAND TERRACE CITY COUNCIL MEETING o REQUEST TO SPEAK FORM RR D 7E pG DECORUM AND ORDER — PUBLIC — The City, elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council r DATE h � NAMED' i ADDRESS �%� �l/I/I�CG,��v J � � �I11fG � k— r PHONE NL AGENDA I' SUBJECT w�. DATE NAME CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetmgs shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council ADDRESS $old-w Q ' PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON SUBJECT �- - � � i%► /(.!/ lam+ � �� 2 I S • V\W &Yu +A Ux-ic looker( at 4%?- U,9i� � C -2 �EaA& shag ryA S -D tzsaa - 5U-K- 6 L&e%av- o%r ,z&IF ne►1.Q�u�au�- atul�c� 9 i F �I - -P, °I i vl..-�� Avg & 5hoQ1ot ao-� b-e, on n.,3 W'.0-0e,"m b=)pro n6¢ 4�2 U) lQ.P.k64a d->2 ` i-e UV4111rl 1%d1M%� NSV2�M— �.nppmmud -e� 4-oO" ► c lWi -,5 `30 -7 cc 14b bbl,& �� - ,� . �o r core cz;l- Oats ,e ma" y, ps u •S . 6 W" 1m 4z � R � i // i/ � i� I I/ I I I I I l r I �/� i r ��% • /`� 1 • 0 Q 1 / WIN, A WV / 40, A I 1 / 1 MOT 1 � MO. 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I n mi _ nn," ,-- .),, oDA - • �, - v ww--.�- N N �w 4z w N"lN\A- I �rn N U) �11'l H Ni NN NNkmka- Q C�D- LL Imo. -, tam 6-x� se Also L o n--5 _ G &-n 0.6s672 vo--b(&-,l ao rt' #" t/olot 8zo-"t _ rn�T As ao(voe c�(so r" L)W",d oe.Q7AvCCACI- 0� (' mj-uc p- i uok 54 ham Are -40 404t& 6200( _ d� —►l�n- a�nu, - .�y �nm �T, O, Pvob -e +p�J-c V �'4 "U - —4—k- d j- as vF,* Zk� rg-pvh EI 14 4114 "I Vff - - II >> f Ill (n� .Mv /PVT*V�-�5v �N E� (YI - 'Ilr�vl Il - f ��qw yw, (91 `Ill -aW-O� -rM -VrAo)Avr )wqI► `N d, XIV a lb �sodda -vm�► cra � �'� City Council 11/10/15 1 SANBAG Board Meeting 11/4/15 - Began with a closed session - Conference with legal counsel - existing litigation - City of Colton v SANBAG, State of California, and Caltrans Board heard an update from Counsel the board gave direction to staff - there were no reportable actions Items on the Consent Calendar included items reviewed by the Metro Valley Study Session that were reported as recommendations at the last council meeting Those were approved by the entire board in addition to the following items Administrative Matters - • Received an August/September 2015 Procurement Report • Approved SANBAG investment Policy No 20100 • Approved modifications to meeting procedures and rules of conduct Air Quality / Traveler Services • Approved amendments to Freeway service patrol contracts and extended contract terms to second year options Regional / Sub regional Planning • Review and approval of Final Countywide Transportation Plan • Adopted Active Transportation Program Award List - ATP Grant For Grand Terrace was included • Received information on Caltrans Sustainable Transportation Planning Grant Submittal • Approved Valley Freeway Interchange Prioritization and Phasing Options Transit / Rail • Approved a Management Analyst II Position for Railroad right of way Management • Approved Amendment 2 to Contract for Downtown San Bernardino Passenger Rail Project and Eastern Maintenance Facility Project • Received the August 2015 Right of Way Grants of Use Report • Approved the Redlands Passenger Rail Project Operations and Maintenance Approach • Approved the requested Cash Advance to Southern California Regional Rail Authority for Locomotive Procurement Down Payment • Approved Omintrans E Street Corridor sbX/Bus Rapid Transit Project • Approved Sub -recipient funding Agreement with Omnitrans for SANBAG County -Wide Vanpool Program Council of Governments • Approved the Purchase and Sale Agreement for HERO Assessment Receivables Discussion Items • Insurance Premium - approved the recommended policy renewals and authorized Executive Director to execute • Approved a Budget Amendment for Advance Expenditure Agreement with City of Big Bear Lake • Approved the Contract Amendment for 1-40 Needles Connector Project • Received the Congestion Management Program Monitoring Update and Awarded Contract for Monitoring Tool (application) maintenance and hosting • Approved Allocation to the High Desert Corridor Joint Powers Authority for the Investment Grade Passenger Rail Revenue Study • Reconfirmed Locally Preferred Alternative for the 1-10 Corridor Project o The project is in the environmental impact study process o The next steps of the environmental process include circulating the environmental documents for public review and comments, responding to the comments and the approval of the final environmental document by Caltrans o I would like this body to consider the proposed options and have a discussion so that City's preference may be represented when it comes time for the final vote • Designated OmniTrans as the Consolidated Transportation Services Agency in the San Bernardino Valley 2 Country Fair 3 Senior Center Lunch 4 Visit by Senator Leyva - Chief of Staff 5 Discussion with City Manager related to Council members giving direction individually to City Manager TF-E BwE 1,Aour3,,,l 4 C'-,`t g,NNID TERR4CCALIFORNIA ES' Y 91S Connecting Our Community s w Goo18}lPlaza w a, g 0. Shopping Center 02 «- «xn+�smr Grand Terrace w , ,Se i rCenter owe a f. k S GRAND TERRACE RD * ` The Htghlands---!�- ---- �• •• g p • • artments s" Montecrto • • MemonalPark 4 Grand Torraco High Sehoolo j MAIN - • rY _ W 4 � Highgrove Library Loma Lynda University <l,� Med+Gal Center • • • .. • • Hosp,al D • �i_ IE,v �c ?—Grand Terrace GRAND CttyHa' TERRwNCE !,J Sfaterfts j r 0 0� CO t{{ Q cm w 2,8, "),sbX UAW, less ir�9t�Sst �Ot3itilUtt?C LhUc �?s� r ,� '� r 4 - Ronald McDonald House _ Route 5 Route sbX, 2 { Route 19 OmmGo Route 325 rrl'�OUUE • Monthly ridership ranges between 1,500 and 2,000 passengers. • Average weekday ridership is 73 passengers. • The V.A. Hospital is the most frequent destination on the northbound trip N 47%. • The end of line at Center and Michigan is the most frequent destination on the southbound trip ri 25%. • Weekday service begins at 5:12 AM southbound from the V.A. Hospital and operates until 8:26 PM at the V.A. Hospital. • 81 trips were sampled and reviewed, the stops where hoardings took lace and the stops where passengers exited the gus were summarized: BUS STOP On Off CENTER AT MICHIGAN WB FS 41 0 MICHIGAN AT MAIN NB FS 3 0' MICHIGAN AT PICO NB FS 6 1 MICHIGAN AT VAN BUREN NB FS 7 7 j MICHIGAN AT DEBERRY NB NS 4 2 I BARYON @MICHIGAN EB FS (Stater's GT) 13 1� BARTON AT CANAL EB FS 9 2 Z BARTON AT MT VERNON EB NS 5 5 D 0 BLUE MOUNTAIN VILLAS (Senior Center) 9 11 m = MT VERNON AT BRENTWOOD SB MID 4 2 BARTON & MT VERNON EB FS 13 2 0 z BARTON AT PALM EB FS 2 1 BARTON AT PRESTON EB FS 5 0 BARTON AT HONEY HILL NB FS 2 7 WASHINGTON AT MOJAVE (Stater's Colton) 17 24 BARTON AT WIER 4 0 f BARTON AT WATERMAN 9 g BARTON AT CAMPUS 2 21 BARTON ATANDERSON 1 7 V A HOSPITAL _ 0 BUS STOP V A HOSPITAL PROSPECTAT BELLAIRE PROSPECTAT RICHIE ANDERSON AT PROSPECT BARTON ATANDERSON i BARTON AT UNIVERSITY I i BARTON AT WATERMAN BARTON AT WIER I z BARTON AT HUNT S (Stater s Colton) D BARTON AT WALIN SB NS mBARTON AT GRAND TERRACE SB FS = BARTON AT PRESTON WB FS BARTON AT PALM WB NS O to BARTON AT MT VERNON WB NS BLUE MOUNTAIN VILLAS (Senior Center) MT VERNON AT BRENTWOOD SB MID BARTON AT CANAL WB FS MICHIGAN AT BARTON SB FS (Stater's GT) MICHIGAN AT DEBERRY SB NS i MICHIGAN AT VAN BUREN SB NS MICHIGAN AT PICO SB FS MICHIGAN AT MAIN SB NS I CENTER AT MICHIGAN WB FS On 35 Off J 1 1 0' 1� 1 14 0 0� 3 13 1I f 2 !! 0 16 0 8 4 0 0 2 1 2 5 7 1 22 5 0 12 3 8 5 5 7 0 2 4 3 1 5 4 10 30 (� i 1 Z��(CCrE�So 0[�FSW� NSHZ�,�U YM /��CC EMS 2 Omnitrans Access Service is an Americans with Disabilities Act (ADA) mandated public transportation service for individuals with disabilities who are unable to independently use the fixed route bus service. The Federal Transportation Administration provides guidance regarding eligibility for the ADA transit service. In short, disabled individuals are eligible for the Access Service if they are prevented from using the regular fixed route public bus service due to an impairment related condition. 7 D U z%CCE22 �M Uj� RD-, /��MD • The entire cit of Grand Terrace is in the Access Service boun ary. • Current) there are 61 disabled individuals who are eligi le for the Access program using a Grand Terrace address. • Only 15 of these residents are active riders. • In August 2015 299 trips were provided to these active riders. • 253 of these trips were taken by 7 riders who travel out of Grand Terrace to participate in workshop programs. • Of the remaining 46 trips, only 14 (7 round trips) remained in Grand Terrace 3 to Stater's and 4 to Cut & Curl.