12/08/2015o
CITY OF GRAND TERRACE
r n as E� CITY COUNCIL
AGENDA • DECEMBER 8, 2015
Council Chambers Regular Meeting 6 00 PM
Grand Terrace Civic Center • 22795 Barton Road
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If
you require special assistance to participate in this meeting, please call the City Clerk's
office at (909) 824-6621 at least 48 hours prior to the meeting
If you desire to address the City Council during the meeting, please complete a Request
to Speak Form available at the entrance and present it to the City Clerk Speakers will
be called upon by the Mayor at the appropriate time
Any documents provided to a majority of the City Council regarding any item on this
agenda will be made available for public inspection in the City Clerk's office at City Hall
located at 22795 Barton Road during normal business hours In addition, such
documents will be posted on the City's website at www arandterrace-ca aov
<http 11www arandterrace-ca gov>
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community
Redevelopment Agency
Invocation
Pledge of Allegiance
ROLL CALL
Attendee Name
Present
Absent
Late
Arrived
Mayor Darcy McNaboe
❑
❑
❑
Mayor Pro Tern Sylvia Robles
❑
❑
❑
Council Member Jackie Mitchell
❑
❑
❑
Council Member Doug Wilson
❑
❑
❑
Council Member Bill Hussey
❑
❑
❑
B SPECIAL PRESENTATIONS
San Bernardino County Sheriff's Department Quarterly Statistics Report - Lt O'Brine
City of Grand Terrace Page 1
Agenda Grand Terrace City Council December 8, 2015
C PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not
appearing on the regular agenda Because of restrictions contained in California Law,
the City Council may not discuss or act on any item not on the agenda, but may briefly
respond to statements made or ask a question for clarification The Mayor may also
request a brief response from staff to questions raised during public comment or may
request a matter be agendized for a future meeting
D CITY COUNCIL COMMUNICATIONS
Council Member Bill Hussey
Council Member Doug Wilson
Council Member Jackie Mitchell
Mayor Pro Tern Sylvia Robles
Mayor Darcy McNaboe
E PUBLIC HEARINGS
To speak on Public Hearing Items, please fill out a Request to Speak Form and give it
to the City Clerk Each person will be allowed 3 minutes to address the City Council If
you challenge in court any action taken concerning a Public Hearing item, you may be
limited to raising only those issues you, or someone else, raised at the Public Hearing
described in this notice or in written correspondence delivered to the City at, or prior to,
the Public Hearing
6 Truck Route Ordinance
RECOMMENDATION
Introduce by title only, waive further reading an ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF
CALIFORNIA AMENDING CHAPTER 10 04 OF TITLE 10 OF THE GRAND TERRACE
MUNICIPAL CODE BY RELOCATING AND RENUMBERING ARTICLE X
VIOLATIONS IN ITS ENTIRETY AS ARTICLE XI AND REPLACING ARTICLE X IN
ITS ENTIRETY WITH A NEW ARTICLE X ENTITLED DESIGNATED TRUCK ROUTE
DEPARTMENT COMMUNITY DEVELOPMENT
City of Grand Terrace Page 3
CITY OF GRAND TERRACE
AGENDA & STAFF REPORTS
FOR THE
REGULAR MEETING OF THE CITY COUNCIL AND THE CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY
REDEVELOPMENT AGENCY & THE GRAND TERRACE HOUSING AUTHORITY
Tuesday, December 8, 2015
6.00 p.m. Regular Meeting
COUNCIL CHAMBERS
GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313
Darcy McNaboe, Mayor
Sylvia Robles, Mayor Pro Tern
Jackie Mitchell, Council Member
`Doug Wilson, Council Member
Bill Hussey, Council Member
G Harold Duffey, City Manager
Richard L Adams, City Attorney
Pat Jacquez-Nares, City Clerk
Sandra Molina, Community Development Director,
Linda Phillips, Child Care Director
Cyr�h,a A Fo-*une, avarice D-i actor
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6 00 p m
,
Agenda Grand Terrace City Council December 8, 2015
11 Approval of a Contractor Agreement Between The City of Grand Terrace and Tree Pros,
Inc for On -Call Citywide Tree Trimming Services
RECOMMENDATION
1 Approve a Contractor Agreement Between the City of Grand Terrace and Tree Pros,
Inc For On -Call Citywide Tree Trimming Services,
2 Appropriate $15,000 from Gas Tax Fund 16, and
3 Authorize the City Manager to Execute the Agreement
DEPARTMENT COMMUNITY DEVELOPMENT
12 Grand Terrace Facility Use Policy (Clarifications)
RECOMMENDATION
Receive and File or Request Staff return to Council with Formal Rate Schedule for Use
of City Facilities during Non -Operating Hours and a Specific Policy for the Senior Center
and Ann Peta Park
DEPARTMENT CITY MANAGER
H CITY MANAGER COMMUNICATIONS
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, January 12, 2016 at
600pm
Agenda item requests must be submitted in writing to the City Clerk's office no later
than 14 calendar days preceding the meeting
City of Grand Terrace Page 5
CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES • NOVEMBER 10, 2015
Council Chambers Regular Meeting 6 00 PM
Grand Terrace Civic Center . 22795 Barton Road
A
B
CALL TO ORDER
Mayor McNaboe convened the meeting at 6 00 p m
Invocation was given by Council Member Wilson
Pledge of Allegiance was led by Child Care Services Director Phillips
ROLL CALL
Attendee Name
Title
Status
Arrived
Darcy McNaboe
Mayor
Present
Sylvia Robles
Mayor Pro Tern
Present
Jackie Mitchell
Council Member
Present
Doug Wilson
Council Member
Present
Bill Hussey
Council Member
Present
G Harold Duffey
City Manager
Present
Pat Jacquez-Nares
City Clerk
Present
Ivy Tsai
Assistant City Attorney
Present
Sandra Molina
Community Development Director
Present
Linda Phillips
Child Care
Present
Cynthia Fortune
Finance Director
Present
Steve Lasiter
Battalion Chief
Present
Robert O'Brine
Lieutenant
Present
SPECIAL PRESENTATIONS
Presentation from Omnitrans
Frank Watts, Omnitrans Director, presented the PowerPoint Presentation outlining their
services available to the residents of the City of Grand Terrace
CONSENT CALENDAR
Item number 3 was removed from the Consent Calendar for separate discussion as
requested by resident Jeff Allen
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Minutes
Grand Terrace City Council
November 10, 2015
Jeff Allen, Grand Terrace resident, requested that the City look into the current
violations during the weekdays before the additional Code Enforcement Officers start
citing on the weekends He further requested that volunteers be used instead of these
additional staff members
Ashley Jones, Assembly Member Brown's field representative, announced their Holiday
Open House and Toy Drive on Tuesday, December 1, 2015 from 5 30 to 7 30 p m at
290 North D Street, Suite 903, San Bernardino, CA 92401 To RSVP call (909) 381-
3238 or email Josue castillo@asm ca gov
Bobbie Forbes, Grand Terrace resident, stated that Assembly Member Browns was also
looking for four students She also stated her concerns with the rave that was held over
the weekend and for residents to call City Hall with their concerns Ms Forbes stated
that the Country Fair was a great event
D CITY COUNCIL COMMUNICATIONS
Council Member Bill Hussey
Council Member Hussey thanked everyone that came to the meeting and for their public
comments He congratulated the Grand Terrace High School Football Team for making
the California Interscholastic Federation (CIF) play-offs They will be playing on this
Friday at Monrovia High School at 7 00 p m tickets can be purchased at the high school
or at the gate Council Member Hussey wished the U S Marine Corp a Happy 240th
Birthday He reminded everyone that tomorrow was Veteran's Day and that it would be
an honor to attend the Freedom Wall dedication at Pico Park Council Member Hussey
remembered his journey as a Marine He thanked all Veteran's, the current enlisted
service individuals and their families for their sacrifices and for their service to our
nation He reminded everyone that Freedom was not free it was an ongoing payment
until all service individuals return He requested that the renaming of Pico Park to
Veteran's Park be placed on a Council meeting agenda Council Member Hussey
thanked Mr McNaboe for his work on the Freedom Wall He asked God to bless the
active service people and the Veterans
Council Member Doug Wilson
Council Member Wilson echoed Council Member Hussey's statements He attended the
Country Fair and he was the master of ceremony The fair was a great event Council
Member Wilson also attended the Seniors and City Manager's luncheon on November
9, 2015, there was great jazz music being played on the piano from one of the Seniors
who was accompanied by Cynthia Fortune, Finance Director He also reported that his
neighbors had been burglarized last Thursday or Friday
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Minutes Grand Terrace City Council November 10, 2015
Air Quality / Traveler Services
• Approved amendments to Freeway service patrol contracts and extended contract
terms to second year options
Regional / Sub regional Planning
• Review and approval of Final Countywide Transportation Plan
• Adopted Active Transportation Program Award List - ATP Grant for Grand Terrace
was included
• Received information on Caltrans Sustainable Transportation Planning
Grant Submittal
• Approved Valley Freeway Interchange Priontization and Phasing Options
Transit / Rail
• Approved a Management Analyst II Position for Railroad right of way
Management
• Approved Amendment 2 to Contract for Downtown San Bernardino Passenger Rail
Project and Eastern Maintenance Facility Project
• Received the August 2015 Right of Way Grants of Use Report
• Approved the Redlands Passenger Rail Project Operations and Maintenance
Approach
• Approved the requested Cash Advance to Southern California Regional Rail
{ Authority for Locomotive Procurement Down Payment
`-- Approved Omintrans E Street Corridor sbX/Bus Rapid Transit Project
• Approved Sub -recipient funding Agreement with Omnitrans for SANBAG County -
Wide Vanpool Program
Council of Governments
• Approved the Purchase and Sale Agreement for HERO Assessment Receivables
Discussion Items
• Insurance Premium - approved the recommended policy renewals and authorized
Executive Director to execute
• Approved a Budget Amendment for Advance Expenditure Agreement with City of
Big Bear Lake
• Approved the Contract Amendment for 1-40 Needles Connector Project
• Received the Congestion Management Program Monitoring Update and Awarded
Contract for Monitoring Tool (application) maintenance and hosting
• Approved Allocation to the High Desert 'Corridor Joint Powers Authority for the
Investment Grade Passenger Rail Revenue Study
• Reconfirmed Locally Preferred Alternative for the 1-10 Corridor Project
o The project is in the environmental impact study process
o The next steps of the environmental process include circulating the
environmental documents for public review and comments, responding to the
comments and the approval of the final environmental document by Caltrans
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Minutes Grand Terrace City Council November 10, 2015
N.
Patricia Farley, Grand Terrace resident, stated that the City of Grand Terrace needed to
coordinate with both SANBAG and the County of Riverside to help pay for this project
RECEIVE AND FILE THE SANBAG UPDATE
RESULT APPROVED [UNANIMOUS] , ,
MOVER Jackie Mitchell, Council Member
SECONDER Bill Hussey, Council Member
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AYES McNaboe, Robles, Mitchell, Wilson, Hussey
Update for the 1-215/Barton Road Interchange Project and Council Direction
Community Development Director Molina introduced Interwest Civil Engineer, Theron
Rochon
Engineer Rochon presented the PowerPoint Presentation for this item
City Manager Duffey stated that staff would meet with Mr Rochon and bring back to
Council all of the action items at a future meeting
Patricia Farley, Grand Terrace resident, stated her concerns with this project
Jeff McConnell, Grand Terrace resident, suggested that the project enhancements
receive anti -graffiti treatment
Terry Lambert, Grand Terrace resident, requested that the project landscape be treated
against weeds
1 RECEIVE THE UPDATE, AND
2 PROVIDE DIRECTION AS NOTED
RESULT APPROVED [UNANIMOUS]
MOVER Jackie Mitchell, Council Member
SECONDER Doug Wilson, Council Member
AYES McNaboe, Robles, Mitchell, Wilson, Hussey
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Discussion of Roadway Related Projects
Community Development Director Molina provided a brief summary of the PowerPoint
Presentation and introduced TEP Traffic Engineer, Craig Neusteter
A Council, staff, and engineer discussion ensued on the speeding issues on Oriole and
Van Buren, the traffic calming measures needed to move forward, and the need for the
traffic study Also discussed were the type of traffic calming measures, the traffic on
Observation affecting the traffic on Van Buren, and the timeline for the traffic survey
completion
City of Grand Terrace Page 7
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Minutes
Grand Terrace City Council
allowed to move forward
RECEIVE THE STAFF REPORT AND PROVIDE STAFF DIRECTION
'RESULT APPROVED [UNANIMOUS]
MOVER Darcy McNaboe, Mayor
AYES McNaboe, Robles, Mitchell, Wilson, Hussey
12 Contract Agreement with Sysco Riverside Inc
Child Care Director Phillips provided a brief summary for this item
November 10, 2015
AWARD AGREEMENT NO 2015-40 TO SYSCO, SUBJECT TO THE APPROVAL OF
THE CITY ATTORNEY, AND AUTHORIZE THE CITY ATTORNEY TO APPROVE
NON -MATERIAL REVISIONS, AND AUTHORIZE THE CITY MANAGER TO
EXECUTE THE AGREEMENT FOR ONE (1) YEAR IN THE ANNUAL AMOUNT NOT
TO EXCEED $35,000 00 WITH THE OPTION OF TWO (2) ONE (1) YEAR
EXTENSIONS FOR A TOTAL OF (3) THREE YEAR5
RESULT APPROVED [UNANIMOUS]
MOVER Sylvia Robles, Mayor Pro Tern
SECONDER Jackie Mitchell, Council Member
AYES McNaboe, Robles, Mitchell, Wilson, Hussey
13 Award of October-2015 Community Benefit Funds to the Friends of the Grand Terrace
Branch Library
Finance Director Fortune presented the staff report for this item
APPROVE THE AWARD OF $1,750 00 OF THE CITY'S COMMUNITY BENEFITS
FUND TO THE FOUNDATION OF GRAND TERRACE FOR CHILDREN SUPPLIES
FOR THE PRE-SCHOOL ACTIVITY PROGRAM
RESULT APPROVED [UNANIMOUS]
MOVER Sylvia Robles, Mayor Pro Tern
SECONDER Jackie Mitchell, Council Member
AYES McNaboe, Robles, Mitchell, Wilson, Hussey
H CITY MANAGER COMMUNICATIONS
City Manager Duffey encouraged everyone to sign up for the City's E-Blast to receive
these and other City announcements on the City's website www arandterrace-ca aov The
Holiday Tree Lighting event was scheduled for December 3, 2015 at 6 00 p m on the
corner of Palm and Barton Road He also announced the City's Anniversary event on
December 9, 2015 City Manager Duffey provided the dates that City Hall would be
closed over the Thanksgiving holiday November 25, 26, and 27, 2015 He also stated
that 57 people attended the Seniors and City Manager luncheon on November 9, 2015
The Senior Center serves lunch Monday through Friday from 11 30 a m to 1 00 p m
City of Grand Terrace
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y�AGENDA REPORT
MEETING DATE December 8, 2015 Council Item
TITLE Amendment of On -Call Traffic Engineer Services Contract
with Transportation, Engineering, Planning, Inc (TEP)
PRESENTED BY Sandra Molina, Community Development Director
RECOMMENDATION 1) Increase the TEP purchase order by $10,000 for
increased traffic engineering consulting services, and
2) Authorize the City Manager to execute the Contract
2030 VISION STATEMENT _
This staff report supports Goal 2 Maintain Public Safety and Goal 3 Promote Economic
Development
BACKGROUND
On June 23, 2015, the City Council approved Amendment No 2 with Transportation,
Engineering, Planning, Inc (TEP) for traffic engineering consultant services TEP
services include regional transportation planning, such as the Regional Transpiration
Plan (RTP) and related growth forecasts, the Measure I Capital Improvement Plan,
representation and at ongoing Transportation Technical Advisory Committee meetings,
and traffic surveys studies requested by City staff to address city-wide
traffic/transportation issues
Amendment No 2 approved the first 12-month time extension pursuant to the Original
Contract and Amendment No 1, which provided for a contract amount of $10,000 for
the extension period
DISCUSSION
TEP has spent considerable time in assisting the City with its response to the RTP and
related growth forecasts, the Measure I CIP and CPNA, has attended meetings,
assisted in planning efforts, and prepared documents and correspondence on the City's
behalf related to the aforementioned projects Additionally, TEP has prepared several
local engineering surveys and studies for the City, and assisted Staff with various
projects
Staff is recommending a $10,000 increase to the contract amount for the extension
period to allow Staff to continue to address local traffic issues that require traffic
engineering services, such as speeding and visibility issues along Palm Avenue and
Van Buren Street Van Buren Street in particular requires the preparation of conceptual
alternatives that if implemented would impede speeding on Van Buren
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PROFESSIONAL SERVICES AGREEMENT
Transportation Engineering and Planning Inc. (TPE)
THIS PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into this
October 8. 2013 , ("Effective bate") by and between the CITY OF GRAND TERRACE ("City"), a
Municipal Corporation, and Transportation Engineering and Planning Inc, TPE ("Professional"), a
California Corporation
1 Scope of Services City agrees to retain Professional and Professional does hereby agree to
provide the services more particularly described in Exhibit "A", "Scope of Services" ("Services"),
attached hereto and incorporated herein by reference, in conjunction with On —Call Traffic Engineering
("Services")
2 Term. This Agreement shall be effective and shall continence on the date first written above
and continue for an initial period of one year unless terminated earlier pursuant to the provisions herein
("Initial Term") A maximum of two one year extensions maybe granted by the City
3 Compensation/Paymoent. Professional shall perform the Services under thus Agreement for
the total sum not to exceed Ten Thousand Dollars, $10,000 for the Initial Term Payment shall be made
in accordance with City's usual accounting procedures upon receipt and approval of an itemized invoice
setting forth the services performed The invoices shall be delivered to City at the address set forth in
Section 4, hereof
4 Notices. Any notices required to be given hereunder shall be in writing and shall be personally
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served or given by mail Any notice given by mail shall be deemed given when deposited in the United 00
States Mail, certified and postage prepaid, addressed to the party to be served as follows o
To City To Professional
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City of Grand Terrace Transportation Engineering and Planning Inc, TPE v
22795 Barton Rd Bldg B P O Box 18355
Grand Terrace, CA 92313 Irvine CA 92606
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5 Prevailing Wage If applicable, Professional and all subcontractors are required to pay the O
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general prevailing wage rates of per diem wages and overtime and holiday wages determined by the
Director of the Department of Industrial Relations under Section 1720 et seq of the California Labor t
Code and implemented the City Council of the City of Grand Terrace The Director's determination is on
file and open to inspection in the office of the City Clerk and is referred to and made a part hereof, the Q
wage rates therein ascertained, determined, and specified are referred to and made a part hereof as though
fully set forth herein
6 Contract Administration A designee of the City will be appointed to administer this
Agreement on behalf of City and shall be referred to herein as Contract Administrator
7 Standard of Performance While performing the Services, Professional shall exercise the
reasonable care and skill customarily exercised by reputable members of Professionals in the
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12 Indemnifications
I2 1 Indemnity. Except as to the sole negligence or willful misconduct of the City, Professional
shall defend, indemnify and hold the City, and its officers, employees and agents, harmless from any and
all loss, damage, claim for damage, liability, expense or cost, including attorneys' fees, which arises out
of or is in any way connected with the performance of work under this Agreement by Professional or any
of the Professional 's employees, agents or subcontractors and from all claims by Professional's
employees, subcontractors and agents for compensation for services rendered to in the performance of
this Agreement, notwithstanding that the City may have benefitted from their services This
indemnification provision shall apply to any acts or omissions, willful misconduct or negligent conduct,
whether active or passive, on the part of Professional or of Professional's employees, subcontractors or
agents
12 2 Attorney's Fees The parties expressly agree that any payment, attorneys' fees, costs or
expense that the City incurs or makes to or on behalf of an injured employee under the City's self-
administered workers' compensation is included as a loss, expense or cost for the purposes of this Section,
and that this Section shall survive the expiration or early termination of the Agreement
13 Insurance
131 General Provisions Prior to the City's execution of this Agreement, Professional shall
provide satisfactory evidence of, and shall thereafter maintain during the term of this Agreement, such E
insurance policies and coverages in the types, limits, forms and ratings required herein The rating and
required insurance policies and coverages may be modified in writing by the City's Risk Manager or City CO
Attorney, or a designee, unless such modification is prohibited by law
13 1 1 Limitations These minimum amounts of coverage shall not constitute any limitation or r
cap on Professional's indemnification obligations under Section 12 hereof v
13 12 Ratings. Any insurance policy or coverage provided by Professional as required by this a
Agreement shall be deemed inadequate and a material breach of this Agreement, unless such policy or a
coverage is issued by insurance companies authorized to transact insurance business in the State of O
California with a policy holder's rating of A- or higher and a Financial Class of VII or higher
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13 13 Cancellation The policies shall not be canceled unless thirty (30) days prior written
notification of intended cancellation has been given to City by certified or registered mail, postage a
prepaid
13 14 Adequacy The City, its officers, employees and agents make no representation that the
types or limits of insurance specified to be carried by Professional pursuant to this Agreement are
adequate to protect If Professional believes that any required insurance coverage is inadequate,
Professional will obtain such additional insurance coverage as deems adequate, at Professional's sole
expense
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13 4 Subcontractors' Insurance. Professional shall require all of its subcontractors to carry
insurance, in an amount sufficient to cover the risk of injury, damage or loss that may be,caused by the
subcontractors' scope of work and activities provided in furtherance of this Agreement, including, but
without limitation, the following coverages Workers Compensation, Commercial General Liabihty;
Errors and Omissions, and Automobile liability Upon City's request, Professional shall provide City with
satisfactory evidence that Subcontractors have obtamed msurande,policies and coverages required by this
"section
14 Business Tay. Professional understands that the Services performed under this Agreement
constitutes doing business in the City of Grand Terrace, and Professional agrees that Professional will
register for and pay a business tax pursuant to Chapter 5 04 of the Grand Terrace Municipal Code and
keep such tax certificate current during the term of this Agreement
15 Time of Essence Time is of the essence for each and every provision of this Agreement
J 6 City's Right to Employ Other. City reserves the right to employ other in connection with
the Services
17. Solicitatioii. Professional warrants that they have not employed or retained any
person or City to solicit or secure this Agreement, nor has it entered into any agreement or understanding
for a commission, 'percentage, Irokerage, or contingent fee to be paid to secure this Agreement For
breach of this warranty, City shall have the right to terminate this Agreement without liability and pay
only for the value of work has actually performed, or, in its sole discretion, to deduct from the Agreement
price or otherwise recover from Professional the full amount of such commission, percentage, brokerage
or commission fee The remedies specified in this section shall be in addition to and not in lieu of those
remedies otherwise specified in this Agreement_
18 `General Compliance with Laws. Professional shall keep fully informed of federal, state
and local laws and ordinances and regulations which in any manner affect those employed by
Professional, or in any way affect the performance of services by professional pursuant to this.Agreement
Professional shall at all times observe and comply with all such laws, ordinances and regulations, and
shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations
19 Amendments. This Agreement may be modified or amended only by a written Agreement
and/or change order executed by the Professional and the City
20 'Termination. City, by notifying professional in writing, shall have the right to terminate any
or all of professional's services and work covered by this Agreement at any time, with or without cause
In the event of such termination, professional may submit s final written statement of the amount of's
services as of the date of such termination based upon the ratio that the work completed beans to the total
work required to make the report complete, subject to the City's rights under Sections 16 and 21 Hereof
In ascertaining the work actually rendered through the termination date, City' shalt consider completed
work, work in progress and complete and incomplete reports and other documents only after delivered to
City
20 1 Other than as stated below, City shall give Professional thirty (30) days prior written notice
prior to termination
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25 Nondiscrimination During Professional's performance,of this Agreement, Professional
shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age,
physical disability, mental disability, medical condition, including the medical condition of Acquired
Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sex, or sexual
orientation, in the selection and retention of employees and subcontractors and the procurement of
materials and equipment, except as provided in Section 12940, of the California Government Code
Further, Professional agrees to conform to the, requirements of the Americans with Disabilities Act in the
performance of this Agreement.
26 Severability. Each provision, term, condition, covenant and/or restriction, in whole and in
part, of this Agreement shall be considered severable In the event any provision, term, condition,
covenant and/or restriction, in whole and/or in part, of this Agreement is declared invalid,
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unconstitutional, or void for any reason, such provision or part thereof shall be severed from this
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Agreement and shall not affect any other provision, tern, condition, covenant and/or restriction of this
Agreement, and the remainder of the Agreement shall continue in full force and effect
27. Authority The individuals executing this Agreement and the instruments referenced herein
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on behalf of Professional each represent and warrant that they have the legal power, right and actual
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authority to bind professional to the terns and conditions hereof and thereof
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28 Entire Agreement This Agreement constitutes the final, complete, and exclusive statement
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of the terms of the agreement between the parties pertaining to the subject matter of this Agreement, and
supersedes all prior and contemporaneous understandings or agreements of the parties. Neither party has
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J been induced to enter into this Agreement by, nor is neither party relying on, any representation or
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warranty outside those expressly set forth in this Agreement
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29 Interpretation. City and Professional acknowledge and agree that this Agreement is the
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product of mutual arts -length negotiations and accordingly, the rule of construction, which provides that
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the ambiguities in a document shall be construed against the drafter of that document, shall have no
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application io the interpretation and enforcement of this Agreement
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291 Titles and captions are for convenience of reference only and do not define, describe or
limit the scope or the intent of the Agreement or any of its terms References to section numbers are to
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sections in the Agreement unless expressly stated otherwise
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292 This Agreement shall be governed by and construed in accordance with the laws of the
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State of Califomia in effect at the time of the execution of this Agreement
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293 In the event of conflict between the body of this Agreement and Exhibit "A" ("Scope of
Services") hereto, the terms contained in Exhibit "A" shall be controlling
30 Exhibits. The following exhibits attached hereto are incorporated herein to this Agreement
by this reference
Exhibit `°A" - Scope of Services and fees
Exhibit " B" - Key Personnel
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EXHIBIT "XI
SCOPE OF SERVICE
The consulting Staff supplied by the firm will be considered as City Staff and will be'
expected to conduct all duties normally assigned to the Traffic Engineer This includes
routine traffic engineering duties such as traffic counts, signal timing, striping plans and
the review of submitted signal and/or striping' plans as well as more complex items such
as review of Traffic Impact Analysis, studies for major protects; protect review of
development applications for the purposes of establishing conditions of approval,
establishing program goals and budgets for long range planning of traffic impacts,
checking and insuring compliance with regional Congestion Management Programs and
coordinating with regional and adjacent local agencies
The following services are typically requested on an as needed bans
• Complete traffic engineering studies, designs and surveys, plan and
coordinate traffic operational programs within the City.
• Work closely with City Staff, CALTRANS, SANBAG, adjacent Cities, law
enforcement agencies in analyzing traffic related iss-de' s and mitigation, as
requested
® Meet with project applicants and developers as requested by Director and
Deputy Director of Community Development Department
e In the capacity of the City Traffic Engineer, advise the City regarding all
traffic related matters
• As requested, oversee consulting maintenance contractor who provides
monitoring and maintenance of the City's synchronized traffic signals on
Barton Road
• When,requested, prepare and present engineering reports related to
pedestrian traffic patterns, traffic control devices such as stop signs
signals, crosswalks, speed zones, traffic control, traffic signing and
striping, traffic control plan preparation and similar matters
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EXHIBIT "B"
Transportation Engineering and Planning Inc. (TIP)
Craig S Neustaedter
Moses Katz
Kamal McHantaf
Ed Studor
Mark Minard
Isa Neustaedter
Jeannine Taillac
Key Personnel
(0911Ill 3)
Principal
Master Designer
Designer
TEP Consultant
Engineering Assistant
Technician
Clerical
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IN WITNESS THEREOF, the parties hereto have caused this Amendment Number 1 to
be executed by and through their respective authorized officers, as of the date first
above written
THE CITY OF GRAND TERRACE,
A Municipal Corporation
By (AkS k&,'l
Kenneth J Hen erson
Interim City Man ger
APPROVED AS TO FORM
By
Richard L Adams II, City Attorney
By
Cr Neustaedter, P E
Principal
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THE CITY OF GRAND TERRACE,
A Municipal Corporation
By
G H of Duff e
City ager
APPROVED AS TO FORM
By
Richard L Adams II, City Attorney
By
Crzf Neustaedter, P E
Principal
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IN WITNESS THEREOF, the parties hereto have caused this Amendment 3 to be
executed by and through their respective authorized officers, as of the date first above
written
THE CITY OF GRAND TERRACE,
A Municipal Corporation
By By
G Harold Duffey S Neustaedter, P E
City Manager Principal
APPROVED AS TO FORM
30
Richard L Adams II, City Attorney
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MEETING DATE
TITLE
PRESENTED BY
AGENDA REPORT
December 8, 2015 Council & Successor Agency item
Approval of Check Register No 11302015 in the Amount of
$309,844 72
Cynthia Fortune, Finance Director
RECOMMENDATION Approve Check Register No 11302015 in the amount
$309,844 72, as submitted, which includes the Check
Register Account Index for Fiscal Year 2015-16
2030 VISION STATEMENT
This staff report supports Goal #1, "Ensuring Our Fiscal Viability", through the
continuous monitoring of expenditure budgets, allocations and operational costs
BACKGROUND
The check register, for the period ending November 30, 2015, has been prepared in
r accordance with Government Code §37202 and is hereby submitted for the City
Council's approval
The check register lists all vendor payments for the preceding month, along with a brief
description of the type of goods or services purchased and the account code(s)
associated with each payment Check Register No 11302015 lists all payments made
to vendors and employee reimbursements during the month of November
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and CRA
Successor Agency Expenditure account number formats are XX-XXX-XXX [Fund -
Department -Account] Expenditures may be made from trust/agency accounts (Fund
23-XXX-) or temporary clearing accounts which do not have a budgetary impact
A total of $309,844 72 in accounts payable checks were issued during the period for
services, reimbursements, supplies and contracts and are detailed in the attached
check register
Payments larger than $10,000
Check
Payee
Description
Amount
No
72158
CA PUB EMPLOYEES
NOV PERS HEALTH INSURANCE
$11,206 02
RETIRE SYSTEM
Packet Pg 37
City of Grand Terrace
Check Register Index
No Fund Name
09 CHILD CARE FUND
10 GENERAL FUND
11 STREET FUND
12 STORM DRAIN FUND
13 PARK FUND
14 AB 3229 COPS FUND
15 AIR QUALITY IMPROVEMENT FUND
16 GAS TAX FUND
17 TRAFFIC SAFETY FUND/ TDA FUND
19 FACILITIES DEVELOPMENT FUND
20 MEASURE IFUND
21 WASTE WATER DISPOSAL FUND
22 COMMUNITY DEV BLOCK GRANT
26 LSCPG/ LGHTG ASSESSMENT DIST
44 BIKE LANE CAPITAL FUND
46 STREET IMPROVEMENT PROJECTS
47 BARTON RD BRIDGE PROJECT
48 CAPITAL PROJECTS FUND
32 CRA-CAPITAL PROJECTS FUND
33 CRA-DEBT SERVICE FUND
34 CRA-LOW & MOD HOUSING
A No Department Name/Cost Center
110 CITY COUNCIL
120 CITY MANAGER
125 CITY CLERK
140 FINANCE
160 CITY ATTORNEY
172 BUILDING & SAFETY
175 PUBLIC WORKS
180 COMMUNITY EVENTS
185 RENTAL INSPECTION PROGRAM
187 ENFORCEMENT PROGRAM
190 GENERAL GOVERNMENT (NON-DEPT)
195 FACILITIES MAINTENANCE
370 COMMUNITY & ECONOMIC DEV
380 MGT INFORMATION SYSTEMS
410 LAW ENFORCEMENT
430 RECREATION SERVICES
440 CHILD CARE
450 PARKS MAINTENANCE
510 STREET & SIGNAL LIGHTING
600 WEST SIDE PARK
601 TRACT 14471 PICO & ORIOLE
602 FORREST CITY PHASE II
631 STORM DRAIN MAINTENANCE
801 PLANNING COMMISSION
802 CRIME PREVENTION UNIT
804 HISTORICAL & CULTURAL COMM
805 SENIOR CITIZENS PROGRAM
807 PARKS & REC COMMITTEE
808 EMERGENCY OPERATIONS PROG
kcct No
General Account Numbers
110
SALARIES/WAGES
139
EMPLOYEES' BENEFIT PLAN
140
RETIREMENT
142
HEALTH/LIFE INSURANCE
143
WORKERS' COMPENSATION
138/141
MEDICARE / SUI
210
OFFICE EXPENSE
218-219
NON -CAPITAL FURN/SMALL TOOLS
220
SPECIAL DEPARTMENTAL EXP
230
ADVERTISING
235
COMMUNICATIONS
238-239
UTILITIES
240-242
RENTS & LEASES
245-246
MAINT BLDG GRNDS EQUIPMNT
250-251
PROFESSIONAL SERVICES
255-256
CONTRACTUAL SERVICES
260
INSURANCE & SURETY BONDS
265
MEMBERSHIPS & DUES
268
TRAINING
270
TRAVEL/CONFERENCES/MTGS
272
FUEL & VEHICLE MAINTENANCE
570
WASTEWATER TREATMENT
33-300
DEBT SERVICE
7XX
FACILITIES IMPRV (NO CIP)
700
COMPUTER -RELATED
701
VEHICLES & EQUIPMENT
Attachment A -Check Register Account Index (1813 Approval of Check Register No 11302015)
12/01/2015 9 38 AM
Bank code bola
Check # Date Vendor
72156 11/04/2015 ARROWHEAD CREDIT UNION
Check Register
CITY OF GRAND TERRACE
As of 11/30/2015
Invoice #
SEP/OCT 2015 VISA
Invoice Description Inv Date
SEP/OCT 2015 VISA CHARGES 10/10/2015
E 09-440 210 000 000
CHILD CARE OFFICE SUPP
E 09-440 220 000 000
CHILD CARE FOOD SUPP
E 09-440 221-000 000
CHILD CARE PRGM SUPP
E 09-440 223 000 000
CHILD CARE PRGM SUPP
E 09-440 228 000 000
CHILD CARE OFFICE SUPP
E 09-440-230 000 000
CHILD CARE ADVERTISING
E 09-440-272 000 000
CHILD CARE OFFICE SUPP
E 09-441-220 000 000
CHILD CARE BUS REPAIR
E 10-110-270 000 000
LEAGUE OF CA CONFERENCE
E 10-120-210 000 000
CITY MGR OFFICE SUPP
E 10-120 270 000 000
LEAGUE OF CA CONFERENCE
E 10 125-265 000 000
ANNUAL MEMBERSHIP FEES
E 10 140 270 000 000
LEAGUE OF CA CONFERENCE
E 10-175-246 000 000
CDD DESIGN DEPOSIT
E 10 190-210 000 000
POSTAGE MACHINE INK
E 10-370-210 000 000
CDD OFFICE SUPPLIES
E 10-370-268 000 000
CDD STAFF TRAINING
E 26-600-238 000 000
PUBLIC HEARING NOTICE
E 26-601-238 000 000
PUBLIC HEARING NOTICE
E 26 602-238-000 000
PUBLIC HEARING NOTICE
Peg. 1
Amount Check Total
32387
8724
1312
11763
55456
51912
7536
42849
1 111 47
21799
1 63813
7500
42831
19250
17495
3456
52652
13593
13600
13600
6 926 75
6 926 75
72157 11/04/2015 ARROWHEAD UNITED WAY
PR END 10/23/2015 UW PR END 10/2312015 CONTRIBUTIONS 11/03/2015
B100226500
500
T 00
500
72158 11/04/2015 CA PUB EMPLOYEES RETIRE SYSTEM 1868
NOV PERS HEALTH INSURANCE
10/14/2015
E 09440-142 000 000
1 69268
B 10 022-61-00
4 123 47
E 10-120-142-000-000
1 15628
E 10-125-142-000-000
36635
E 10-175-142-000-000
1 55818
E 10-370-142-000-000
36635
E 10-380-142 000 000
14654
E 10450-142-000-000
61546
E 16-175-142 000 000
31750
E 32 200-142-000 000
86321
11 20602
11 206 02
Attachment B - Check Register No 11302015 (1813 Approval of Check Register No 11302015)
.p
Cr
12/01/2015
9 38 AM
Bank code
bofa
Check #
Date Vendor
72165
11/04/2015 OFFICE DEPOT
72166 11/04/2015 PRUDENTIAL MUNICIPAL POOL
Peg. 3
Check Register
CITY OF GRAND TERRACE
As of 11/30/2015
Invoice #
Invoice Description
Inv Date
Amount Check Total
797694834001-B
OFFICE SUPPLIES
10/02/2015
E 10-190-220-000-000
24217
24217
797694834001-A
OFFICE SUPPLIES
10/02/2015
E 10-140-210 000 000
5892
58 92
801567947001
OFFICE SUPPLIES
10/22/2015
E 10-370 210 000 000
5423
5423
798240275001-A
KITCHEN SUPPLIES
10/06/2015
E 10 190 220 000 000
31 89
31 89
798240275001
OFFICE SUPPLIES
10/06/2015
E 10-140 210 000 000
2411
2411
797694834001
KITCHEN SUPPLIES
10/02/2015
E 10-190-220-000-000
2405
24 05
801568043001
OFFICE SUPPLIES
10/22/2015
E 10-370-210-000-000
1056
1056
44593
NOV 2015 PRU
NOV EAP LIFE AD&D DEP LIFE STD<D
10/22/2015
E 09-440-142-000-000
13511
B 10 022-66-00
951 71
E 10-120-142-000-000
31 72
E 10-125-142-000-000
2048
E 10-172-142 000-000
1033
E 10-175-142-000-000
1843
E 10-185-142-000-000
1007
E 10-370-142-000-000
1932
E 10-450-142-000-000
624
E 16-175-142 000-000
11 87
E 22-425-142-000-000
336
E 32-200-142-000-000
3030
1 24894
1 248 94
Attachment B - Check Register No 11302015 (1813 Approval of Check Register No 11302015)
4h
Cr
12/01/2015 9 38 AM
Bank code bola
Check # Date Vendor Invoice #
72173 11/04/2015 WILLDAN 002-1 0043
002-16049
72174 11/04/2015 WILLDAN FINANCIAL SERVICES 010-29300
72175 11/11/2015 ACCENT GRAPHICS AND DESIGN 15-0613
72176 11/11/2015 AT AND T
72177 11/11/2015 CHAMPION FIRE SYSTEMS INC
72178 11/11/2015 DATA QUICK
72179 11/11/2015 HIGH TECH SECURITY SYSTEMS
NOV 2015 AT&T
37284
B1-2465577
113925
P.q. 5
Check Register
CITY OF GRAND TERRACE
As of 1113012015
Invoice Description
Inv Date
Amount
Check Total
SEP PLAN REVIEW INSPECTION & SRVS
10/1212015
E 10-172-250-000 000
4 285 00
4 285 00
SEP BLDG OFFICIAL SRVS
10/12/2015
E 10-172-250-100-000
3 250 00
3 250 00
^
7 535 00
OCT FINANCE DEPARTMENT SRVS
11/04/2015
E 10-140-250 000 000
27 768 80
27 768 80
27 768 80
BUSINESS CARDS OWENS
11104/2015
E 10-370-210-000 000
3240
3240
3240
NOV 2015 AT&T
11/01/2015
E 09-440 235-000-000
70708
E 10 190 235-000-000
44432
E 10-450 235-000-000
9399
E 10 805-235-000-000
25207
E 10-808-235 000-000
151 29
1 64875
1 64875
2ND QTR FIRE ALARM MONITORING
09/26/2015
E 10-195-246 000 000
14400
14400
14400
OCT PROPERTY DATA SUBSCRIPTION SRVS
11/02/2015
E 10-172-250-000-000
4350
E 10-370-250-000-000
8700
13050
13050
C CARE FIRE SYSTEM MONITORING 12/01 12 3012015
11/02/2015
E'09-440 247-000-000
9000
9000
9000
UAttachment B - Check Register No 11302015 (1813 Approval of Check Register No 11302015)
Page 7
Check Register
12/01/2015
9 38 AM
CITY OF GRAND TERRACE
As of 11/30/2015
Bank code
bola
Check #
Date
Vendor
Invoice #
Invoice Description
Inv Date
Amount
Check Total
72186
11/11/2015
SO CA EDISON COMPANY
OCT 2015 EDISON OCT 2015 ENERGY USAGE
11106/2015
E 09-440 238 000 000
1 12313
E 10 805 238 000 000
1 112 41
E 16 510-238 000 000
5 683 78
E 26 600-238 000 000
4980
E 26 601-238 000 000
41 50
E 26 602-238 000 000
5810
8 068 72
8 068 72
72187
11/11/2015
SO CA GAS COMPANY
OCT 2015 GAS
OCT FUEL & NATURAL GAS USAGE
11/04/2015
E 09-440 238 000 000
2724
E 09-440-272-000 000
273
E 10-175-272 000 000
799
E 10-185-272 000 000
273
E 10-190-238 000 000
2497
E 10 805-238 000 000
21695
28261
28261
72188
11/11/2015
TYLER TECHNOLOGIES INC
045-145637
GL STATUS & MULTI YEAR REPORTS
10/20/2015
E 10-140-250-000-000
2 625 00
2 625 00
2 625 00
72189
11/11/2015
UNDERGROUND SERVICE ALERT
1020150293
NOV DIG ALERT TICKETS
11/01/2015
E 16-900-220-000-000
5700
5700
5700
72190
11/11/2015
WESTERN EXTERMINATORS CO
3524123 A
ROLLINS PARK SERVICED
09/30/2015
E 10-450-245-000-000
16500
16500
16500
.P
a
Attachment B - Check Register No 11302015 (1813 Approval of Check Register No 11302015)
Peg. 9
Check Register
12/01/2015
9 38 AM
CITY OF GRAND TERRACE
As of 11/30/2015
Bank code
bofa
Check #
Date
Vendor
Invoice #
Invoice Description
Inv Date
Amount
Check Total
72198
11/18/2015
CINTAS CORPORATION 150
150569291
PAPER SUPPLIES
11/04/2015
E 09-440-220-000-000
28871
28871
28871
72199
11/18/2015
COLTON PUBLIC UTILITIES
JUL-SEP 2015
SEWER JUL SEP SEWER BILLING
11/18/2015
E 09-440-238 000-000
19038
E 10-190-238-000-000
32142
511 80
511 80
72200
11/18/2015
DAILY JOURNAL CORPORATION
B2814401
PUBLIC NOTICE HEARING SB CNTY SUN
11/09/2015
E 10-370-230 000-000
20460
20460
20460
72201
11/18/2015
EYEMED FIDELITY SECURITY LIFE
7477285
NOV2015 EMPL VISION INSURANCE
11/01/2015
B 10-022-61-00
10587
10587
10587
72202
11/18/2015
EZ SUNNYDAY LANDSCAPE
8776
HIGH SCHOOL DRAINAGE DITCH WEED ABATEMENT
09/03/2015
E 10-631-255-000-000
65000
65000
9205
DRAINAGE CLEAN UP - GT HIGH SCH
10/31/2015
E 10-450 255 000-000
26000
26000
91000
72203
11/18/2015
FEDEX
5-223 02722
OCT2015 DELIVERY SVCS
11/13/2015
E 10-140-210-000-000
61 36
61 36
6136
.p
rr
Attachment B - Check Register No 11302016 (1813 Approval of Check Register No 11302015)
Check Register
12/01/2015
9 38 AM
CITY OF GRAND TERRACE
As of 11/30/2015
Bank code
bofa
Check #
Date
Vendor
Invoice #
Invoice Description
Inv Date
Amount
Check Total
72210
11/18/2015
OFFICE DEPOT
803062508001
OFFICE SUPPLIES
10/30/2015
E 10-140-210 000-000
5743
5743
5743
72211
11/18/2015
ON TRAC
8315779
PLAN CHECK DELIVERY SVCS
10/31/2015
E 10 172-210 000 000
641
641
641
72212
11/18/2015
PUBLIC EMPLOYEES RETIREMENT
PR END 11162015 PERS PR END 11062015 PERS CONTRIBUTIONS
11/16/2015
B 10 022-62-00
7 545 17
7 545 17
7 545 17
72213
11/18/2015
SHELL FLEET MANAGEMENT
8000209687511
OCT 2015 VEHICLE FUEL
11/18/2015
E 10-175-272-000 000
10713
10713
10713
72214
11/18/2015
SIEMENS INDUSTRY INC
5610009359
OCT2015 TRAFFIC SIGNAL MAINT SVCS
11/11/2015
E 16-510-255 000 000
70200
70200
70200
72215
11/18/2015
SPECTRATURF
DR104-4722
TURF MATTING REPAIR PICO & FITNESS PRK
07/16/2015
E 10450-246 000 000
2 596 00
2 596 00
2 596 00
72216
11/18/2015
TIME WARNER CABLE
8448 7046 NOV 2015 NOV 2015 CITY HALL CABLE SERVICES
11/16/2015
E 10-190-238 000-000
6421
6421
6421
72217
11/18/2015
VERIZON WIRELESS
9754764078
OCT2015 MOBILE CELL PHONE CHRGS
11/0112015
E 09440-235-000-000
6000
E 10-175-240-000-000
79097
85097
9754607389
SEP/OCT EOC TOWER CHARGE COD
10/25/2015
E 10-808-235 000 000
2008
y
2008
A
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871 05
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Attachment B - Check Register No
11302015 (1813 Approval of Check Register No
11302015)
I
P.,. 13
Check Register
12/01/2015
9 38 AM
CITY OF GRAND TERRACE
As of 11130/2016
Bank code
bofa
Check #
Date
Vendor
Invoice #
Invoice Description
Inv Date
Amount
Check Total
72223
11/25/2015
AT AND T
NOV-DEC 2015 AT&T NOV DEC 2015 AT&T C CARE PHONE AND INTERNET
11/14/2015
E 09-440 235 000 000
141 82
141 82
141 82
72224
11/25/2015
CA DEPT OF TRANSPORTATION
SL160211
JUL SEP INTERCHANGE MAINT
10/13/2015
E 16 510-238-000-000
34143
34143
34143
72225
11/25/2015
CINTAS CORPORATION 150
150576846
PAPER SUPPLIES
11/18/2015
E 09440-220-000-000
28970
28970
28970
72226
11/25/2015
CITY OF LOMA LINDA
2464
DEC 2015 INFO SYSTEMS SUPPORT
11/10/2015
E 10-380-250 000 000
2 567 64
2 567 64
2 567 64
72227
11/25/2015
DAILY JOURNAL CORPORATION
B2812679
PUBLIC NOTICE ORDINANCE 285 ADOPTION
11/06/2015
E 10-125-230 000-000
19800
19800
B2806726
PUBLIC NOTICE ORDINANCE 285 INTRODUCTION
10/19/2015
E 10-125-230-000-000
18260
18260
38060
72228
11/25/2015
EZ SUNNYDAY LANDSCAPE
9227
NOV LANDSCAPE MAINTENANCE
11/18/2015
E 10-195-255 000-000
20000
E 10-450-255 000-000
4 160 00
E 26 600-255-000-000
16000
E 26 601-255-000-000
8000
4 600 00
4 600 00
72229
11/25/2016
FOX OCCUPATIONAL MEDICAL CTR
68679 64110
OCT C CARE PRE EMPLOYMENT PHYSICALS
11/03/2015
E 09-440-228 000-000
6300
6300
6300
Ot
72230
11/25/2015
FRUIT GROWERS SUPPLY
91714892
LANDSCAPE MAINTENANCE SUPPLIES
11/18/2015
n
7C
E 10 195 245 000 000
2200
,�.
2200
Q
2200
P.
cn
Cr
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Attachment B - Check
Register No
11302015 (1813 Approval of Check Register No
11302015)
Page 15
Check Register
12/01/2016
9 38 AM
CITY OF GRAND TERRACE
As of 11/30/2016
Bank code
bola
Check #
Date Vendor
Invoice # Invoice Description
Inv Date
Amount
Check Total
72237
11/25/2015 SWRCB FEES
WD 0113333 FY 2015 16 WATER RESOURCES CONTROL BOARD FEES
11/02/2015
E 10 625 220 000-000
6 869 00
6 869 00
WD 0114239 FY 2015-16 WATER RESOURCES CONTROL BOARD FEE:
11/02/2015
E 21-572-255 000-000
2 088 00
2 088 00
8 957 00
72238
11/25/2015 TIME WARNER CABLE
8448 4289 DEC 2015 DEC C CARE CABLE SRVS
11/17/2015
E 09-440-238-000-000
29998
29998
8448 3825 DEC 2015 DEC SENIOR CENTER CABLE SRVS
11/13/2015
E 10 805-238-000-000
5891
5891
35889
72239 11/25/2015 TRAFFIC MANAGEMENT INC 252473 GENERAL TRAFFIC SUPPLIES & SIGNS
E 16-900-254-000 000
250188 GENERAL TRAFFIC SUPPLIES & SIGNS
E 16-900-254-000 000
72240 11/25/2015 TW TELECOM 08822288 NOV PHONE & INTERNET SRVS
E 10-190-235 000 000
72241 11/25/2015 WEST COAST ARBORISTS INC 1-2151
72242 11/25/2015 WILLDAN
002-16113
TREE BRANCH REMOVAL
E 10-195-245 020 000
OCT PLAN CHECK & INSPECTION SRVS
E 10-172-250 000 000
09/02/2015
39874
39874
08/26/2015
29808
29808
11/10/2015
1 30954
1 30954
10/22/2015
96000
96000
11/09/2015
5 215 00
5 215 00
Attachment B - Check Register No 11302015 (1813 Approval of Check Register No 11302015)
69682
1 30954
96000
5 215 00
A
a
MEETING DATE
TITLE
PRESENTED BY
AGENDA REPORT
December 8, 2015 Council Item
Request by the Grand Terrace Little League for a Waiver of
Facility Use Fees Related to the Use of Pico Park
G Harold Duffey, City Manager
RECOMMENDATION Waive Facility Use fees in the amount of One Thousand Six
Hundred and Twenty -Five Dollars ($1,625 00)
2030 VISION STATEMENT
This staff report supports the following City Council Goals
• Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of revenue
receipts and expenditure disbursements against approved budget appropriations,
and
• Goal #4 - Develop and Implement Successful Partnerships through productive
collaboration with community groups, youth programs and senior organizations
BACKGROUND
The Grand Terrace Little League is required to pay $5 00 per child, plus a lighting fee to
the City in Facility Use Fees for the season This year the League had a 10% increase
in participants and a total of 325 players The League owes the City $1,625 00 in fees
This represents a significant increase to the League as a result of their renewed effort to
have more youth play baseball The League provides youth with the opportunity to play
T-ball, baseball and softball
DISCUSSION
On November 26, 2015, Grand Terrace Little League submitted a fee waiver request of
Facility Use Fees The League states that a fee waiver is requested due to unexpected
expense, due to vandalism of the fields and equipment failure If the League is required
to pay the Facility and light rental fees, it would impact their ability to keep cost low for
children to participate in the program Currently, it costs $65 00 for T-ball and $90 00 for
baseball and softball The League's mission is to provide training, instruction, teamwork,
and good sportsmanship, along with fundamental skills of the game Players are
encouraged to respect teammates and opponents, and to develop a sense of self-
esteem The League did not turn any child away because of financial need and fears
that if the fee waiver is not granted, they will need to adjust their fees to a level where it
may impact the number of children participating
The City Council can approve this item tonight or can have staff direct the applicant
Packet Pg 56
Harold Duffey
From Mark Severtson <marksevertson@yahoo com>
Sent Thursday, November 26, 2015 5 30 PM
To Harold Duffey
Subject Fee s for the 2015 season
Dear Grand Terrace city council I graciously ask you to wave the fees we occurred this past baseball season
We had a great season with 325 kids in attendance We are charged a fee of $5 00 per child plus lighting
charges The $5 00 fee totals $1625 00 We had a few large expenses this pass season We purchased a field cart
because our old one needed repairs that would cost more than it was worth Plus had many repairs to fields due
to vandalism We are asking for your assistance in this matter to keep our sign up fees reasonable We are still
the lowest -priced community sports program in the local area and we've never turn down a child because their
parents were unable to pay Every year new equipment needs to be purchased and every year the prices
increase Please help us keep our league reasonably priced Thank you for your time and consideration sincerely
Mark Severtson president of Grand Terrace little league
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MEETING DATE
TITLE
AGENDA REPORT
December 8, 2015
Truck Route Ordinance
Council Item
PRESENTED BY Sandra Molina, Community Development Director
RECOMMENDATION Introduce by title only, waive further reading an
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, COUNTY OF SAN BERNARDINO,
STATE OF CALIFORNIA AMENDING CHAPTER 10 04 OF
TITLE 10 OF THE GRAND TERRACE MUNICIPAL CODE
BY RELOCATING AND RENUMBERING ARTICLE X
VIOLATIONS IN ITS ENTIRETY AS ARTICLE XI AND
REPLACING ARTICLE X IN ITS ENTIRETY WITH A NEW
ARTICLE X ENTITLED DESIGNATED TRUCK ROUTE
2030 VISION STATEMENT
This staff report supports 2030 Vision Goal #2 to maintain public safety by investing in
critical improvements to infrastructure
BACKGROUND
The establishment of a City Truck Route is warranted to restrict noise and traffic
pollution and address safety concerns in residential areas
DISCUSSION
The designated truck route shall establish that all residential streets within Grand
Terrace are prohibited for use as an official truck route by trucks that are 10,000 pounds
(5 tons) or more
The following streets and portions of streets are designated and established as
commercial vehicle truck routes
1 Barton Road (within Grand Terrace city limit)
2 Mount Vernon Avenue from Barton Road to Main Street
3 Main Street from the westerly City limit to Mount Vernon Avenue
4 La Cadena Drive (within Grand Terrace City limit)
Staff has contacted the City of Colton and the County of Riverside regarding the streets
listed above that are also within their jurisdiction The City of Colton informed staff that
La Cadena is designated unofficially as one of their truck routes, and the County of
Riverside informed staff that Main Street is one of their truck routes Therefore, the
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B When any such truck route is established and designated by appropriate signs,
the operator of any vehicle exceeding a maximum gross weight limit of ten thousand
(10,000) pounds shall drive on such route and none other, except that the operator of
any vehicle exceeding a maximum gross weight of ten thousand (10,000) pounds
coming from a truck route may use restricted streets when necessary for the purpose
of making pickups or deliveries of goods, wares and merchandise from or to any
building or structure located on such restricted streets or for the purpose of delivering
materials to be used in the actual and bona fide repair, alteration, remodeling or
construction of any building or structure upon such restricted streets for which a
building permit has previously been obtained The phrase "maximum gross weight"
used in this section shall have the same meaning as the phrase "manufactured gross
vehicle weight rating" defined in the California Vehicle Code Section 390
C The provisions of this section shall not apply to
1 Passenger buses under the jurisdiction of the Public Utilities Commission,
Metropolitan Transit Authority, or
2 Any vehicle owned by a public utility while necessarily in use in the
construction, installation of or repair of any public utility
D The following streets and portions of streets are designated and established as
commercial vehicle truck routes
1 Barton Road (within Grand Terrace City limit)
2 Mount Vernon Avenue from Barton Road to Main Street
3 Main Street from the westerly City limit to Mount Vernon Avenue
4 La Cadena Drive (within Grand Terrace City limit)
E The use of any street or part of any street not established as part of the truck
route is hereby prohibited by any commercial vehicle (as defined by California Vehicle
Code Section 260) exceeding a maximum gross weight of ten thousand (10,000)
pounds, except as allowed in subsections B and C above Appropriate signs shall be
posted as designated by the California Department of Transportation "Traffic Manual"
in accordance criteria established by the Public Works Director of the City of Grand
Terrace, showing which streets are truck route It shall be unlawful for any person to
operate or park, or cause to be operated or parked, any vehicle in violation of this
provision
SECTION 2 Chapter 10 04 of the Grand Terrace Municipal Code is hereby
amended with the addition of an Article XI as follows
"ARTICLE XI —VIOLATIONS
10 04 640 - Infraction —Fine
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ATTEST
Patricia Jacquez-Nares
City Clerk
Darcy McNaboe
Mayor
I, Pat Jacquez-Nares, City Clerk of the City of Grand Terrace, do hereby certify
that the foregoing Ordinance was introduced at a regular meeting of the City Council on
the 8th of December 2015, and adopted at a regular meeting of the City Council of the
City of Grand Terrace held on the 12th day of January 2016, by the following vote
AYES
NOES
ABSENT
ABSTAIN
Pat Jacquez-Nares
City Clerk
Approved as to form
Richard L Adams, II
City Attorney
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MEETING DATE
TITLE
AGENDA REPORT
December 8, 2015
Art in Public Places Ordinance
Council Item
PRESENTED BY Sandra Molina, Community Development Director
RECOMMENDATION Introduce by title only, waive further reading an
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, STATE OF CALIFORNIA, ADOPTING
ZONING CODE AMENDMENT 15-03 AMENDING TITLE 18
OF THE MUNICIPAL CODE BY ADDING CHAPTER 18 74
(ART IN PUBLIC PLACES) ESTABLISHING A PUBLIC
ART REQUIREMENT OR IN LIEU FEE EQUIVALENT FOR
ALL NEW NON-RESIDENTIAL DEVELOPMENT
PROJECTS
2030 VISION STATEMENT
This staff report supports our Vision Grand Terrace is an exceptionally safe and well
managed City, known for its natural beauty and recreational opportunities, a vibrant and
diverse local economy, a place where residents enjoy an outstanding quality of life that
fosters pride and an engaged community, encouraging families to come and remain for
generations
BACKGROUND
Public art is a critical element of providing a diverse and culturally rich environment to
residents and visitors to the City of Grand Terrace and provides quality of life that
promotes the general public welfare
Public art provides the following 1) Increases quality of life, 2) Improves aesthetic
appeal of the City, and 3) Promotes healthy living by drawing residents, visitors and
workers to the outdoor space
DISCUSSION
As required by the City's Zoning Code, the Planning Commission first hears a proposed
ordinance amending the City's Zoning Code and forwards a recommendation to the
Council At the October 15th and November 19th Planning Commission meetings, Staff
presented the Art in Public Places Ordinance to the Planning Commission At the
second meeting, Commissioners passed a resolution recommending with reservations
that the City Council discuss the proposed ordinance and consider whether the public
art fee should be phased in over time and whether a cap should be placed on the fee
The Chairman of the Planning Commission was not present at the meeting, but
submitted a letter for the public record stating his concerns with the ordinance, and
urging that the Commission and Council vote "no" Before passing their resolution, the
Packet Pg 67
acres
• The developer has the option to opt out of the public art requirement and instead
pay the equivalent in lieu fee which shall be one-half percent (0 5%) fee of the
total estimated construction cost
• Creates a Public Art Fund as a separate fund to receive monies from any source
by the Public Art Fund
• The Public Art fee shall apply to the total estimated construction cost (labor and
materials) of all new non-residential development projects
• Funds shall be expended solely for the costs associated with projects that result
in the creation, purchase, installation, security or maintenance of art in public
places
• Public art on private property shall be vested in the owner and pass to the
successive owners of the development project Public art installed on public
property is owned by the City of Grand Terrace
• The proposal for public art in a construction project shall be considered as an
element of the site and architectural design review Approval of all public art shall
require a review of the City of Grand Terrace Planning Commission which shall
make a recommendation to the City Council for the final approval or denial
\ _ The proposed ordinance is not a taking or tax under state law because there are court
cases that hold that regulations imposing aesthetic requirements through zoning
enactments are valid exercises of the police power and do not constitute impermissible
takings merely because they may restrict uses or impose costs in conjunction with the
development of property (ie Ehrlich v City of Culver City (1996), Agins v Tiburon
(1980), and Penn Central Transportation Company v New York City (1978)
In addition, because the public art contribution is being legislatively imposed as a
generally applicable conditional of development it must only bear a reasonable
relationship to the burden created by the development instead of the heightened judicial
scrutiny imposed upon conditions imposed in individual cases which must have a
substantial relationship between the burden created by the development and the
condition imposed The public art contribution is a zoning requirement that furthers
aesthetic objectives under the authority of the City's general police power In Ehlich v
City of Culver City (1996), the court upheld the imposition of an art in public place
ordinance with a 1 % fee, similar to the proposed ordinance herein, as a valid exercise of
the City's powers
Public notice of this public hearing was provided in accordance with state law Staff is
recommending that the City Council conduct the first read of the ordinance to amend
Title 18 of the Grand Terrace Municipal Code by adding Chapter 18 74 (Art in Public
Places) establishing a public art requirement or in lieu fee equivalent for all new non-
residential development projects
Packet Pg 69
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ORDINANCE NO
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, STATE OF CALIFORNIA, ADOPTING ZONING CODE
AMENDMENT 15-03 AMENDING TITLE 18 OF THE MUNICIPAL CODE BY
ADDING CHAPTER 18 74 (ART IN PUBLIC PLACES) ESTABLISHING A
PUBLIC ART REQUIREMENT OR IN LIEU FEE EQUIVALENT FOR ALL
NEW NON-RESIDENTIAL DEVELOPMENT PROJECTS
WHEREAS, the City Council has determined that public art is a critical element of
providing a diverse and culturally rich environment to residents and visitors to Grand
Terrace that promotes the general public welfare, and
WHEREAS, a well -conceived work of art can increase the value of a development
project, help to lease space more quickly, enhance the corporate image of the community,
promote cultural tourism and provide a visible and lasting contribution to the community in
return for the ability to build, and
WHEREAS, in order to ensure that public art is present throughout the community it
is necessary to require that all new non-residential development in the City of Grand
Terrace include an element of public art, or where appropriate, contribute to a City fund for
public art, in an amount to be determined by the City Council, in lieu of providing said art,
and
WHEREAS, the Planning Commission takes legislative notice of court cases holding
that regulations imposing aesthetic requirements through zoning enactments are valid
exercises of the police power and do not constitute impermissible takings merely because
they may restrict uses or impose costs in conjunction with the development of property
(see e g , Ehrlich v City of Culver City (1996)12 Cal 0 854, 885-886, Metromedia Inc v
San Diego (1980) 453 U S 490, 508 fn 13, Penn Central Transp Co v New York City
(1978) 438 U S 104, 124, Agins v Tiburon, (1980) 447 U S 255), and
WHEREAS, the requirement that applicants for development projects provide either
public art or an in lieu equivalent is a legitimate and valid land use regulation that has been
compared by the California courts as akin to traditional land use regulations imposing
minimal setbacks, parking and lighting conditions, landscaping requirements and other
design conditions, and
WHEREAS, the City Council hereby finds that the public art contribution is thus
neither a "development fee" subject to the requirements of the California Mitigation Fee
Act, California Government Code 66000 et seq, nor a development exaction subject to the
heightened scrutiny of relevant rules set forth in Nollan v California Coastal Commission
483 U S 825 (1987) and Dolan v City of Tigard 512 U S 374 (1994), but rather, that the
public art contribution is a zoning requirement that furthers aesthetic objectives under the
authority of the City's general police power, and
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public places throughout the City A standard is hereby established to direct the inclusion of
works of art in new non-residential development projects and establishing a fund used
solely for the creation, purchase, installation, security and maintenance of art in public
spaces throughout the City
Section 18 74 020 Definitions
A "Artist" means a practitioner in the Arts, generally recognized by critics
and peers as one who produces works of art through a record of exhibitions,
public commissions, sale of works, or educational attainment
B "Art" means all forms of original creations of visual arts, including but not
limited to
1 sculpture in any material or combination of materials
2 painting — all media including portable and permanently
affixed works, such as murals and frescoes
3 graphic arts — print making and drawing
4 mosaics
5- photography
6 crafts in clay, fiber and textiles, wood, metal, plastics, and
other materials,
7 calligraphy
8 stained glass
9 mixed media — any combination of forms or media, including
collage
C "City" means the City of Grand Terrace
D "Development Project" means a proposal for the development of improved
or unimproved real property, including but not limited to offices, hotels,
motels, restaurants, but excluding all residential developments and `live -work"
units
E "Public Art Fund" means a separate fund established to receive monies
from any source by the Public Art Fund
F "Public Place" means any area or property (public or private) which is
accessible or visible to the general public a minimum of eight (8) hours during
a business day
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Section 18 74 070 Use of Funds
A All amounts collected from the in lieu fee shall be placed in said Public Art
Fund and expended by the City Manager or his/her designee solely for
the costs associated with projects that result in the creation, purchase,
installation, security or maintenance of art in public spaces that include but
are not limited to paintings, mural decorations, inscriptions, stained glass,
statues, reliefs or other sculptures, monuments, frescoes, mosaics or
drawings
B Furnishings or fixtures affixed to the building or its grounds, including
architectural features of the building or landscaping that have been uniquely
enhanced to be visually appealing, may qualify as art Works of art may be
temporary as well as permanent
Section 18 74 080 Ownership & Maintenance of Art
A Title to all public art required by and installed pursuant to this section on
private property shall be vested in the owner and pass to the successive
owners of the development project
B Each successive owner shall be responsible for the custody, protection and
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1� maintenance of such works of art
C Public art installed on public property is owned by the City of Grand
Terrace and maintenance, removal or protection is the responsibility of the
City
Section 18 74 090 Review Process / Standards
A The developer shall submit a narrative proposal and artistic rendering of the
public art in satisfaction of the requirements imposed by this section,
including any additional information, plans or maps prescribed by the
Director of Community Development at the time of submission of their
development application, or indicate an intention to pay the in lieu fees
B The proposal for the public art shall be considered as an element of the
site and architectural design review
C The approval of all public art to be created, purchased, installed, secured
and maintained under this section shall require a review of the City of Grand
Terrace Planning Commission which shall make a recommendation to the
City Council for final approval or denial
D The decision of the City Council shall be final
Packet Pg 75
The replacement public art shall be installed within 180 days of the
removal of the existing public art piece, unless the period is extended
by the Director of Planning and Development Services
g The owner may choose to pay an in lieu fee equivalent to the cost of
the replacement of the existing public art
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Section 18 74 110 Annual Report
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A The City Manager or his/her designee shall annually prepare and present a
report to the Grand Terrace City Council indicating the amount of revenues
accumulated in the Art in Public Places Fund and the expenditures made by 5
the City in the preceding fiscal year o
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Section 18 74120 Authority for Additional Mitigation tv
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A Fees collected pursuant to this section do not replace existing development M
fees or other charges or limit requirements or conditions to provide additional a
mitigation of impacts imposed upon development projects as part of the
normal development review process a
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Section 18 74 130 Waiver
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A The City Manager may request that the City Council exclude certain capital a
improvement projects from the provisions of this ordinance by the passage
of a resolution authorizing such a waiver "
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Section 2 Any provision of the Grand Terrace Municipal Code or appendices 0
thereto are inconsistent with the provisions of this Ordinance, to the extent of such
inconsistencies and no further, is hereby repealed or modified to that extent necessary to a
effect the provisions of this Ordinance
Section 3 If any section, subsection, sentence, clause, phrase or portion of this °-
ordinance is for any reason held to be invalid or unconstitutional by the decision of any S
court of competent jurisdiction, such decision shall not affect the validity of the remaining a
portions of this Ordinance The City Council of the City of Grand Terrace hereby declares
that it would have adopted this Ordinance and each section, subsection, sentence, clause, E
phrase, or portion thereof, irrespective of the fact that any one or more sections,
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subsections, sentences, clauses, phrases or portions be declared invalid or
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unconstitutional
Section 4 This ordinance shall take effect thirty days from the date of adoption
Section 5 First read at a regular meeting of the City Council held on the 8th of
Packet Pg7 77
PASSED, APPROVED AND ADOPTED this day of , 2016
ATTEST
Pat Jacquez-Nares
City Clerk
Darcy McNaboe
Mayor
I, Patricia Jacquez-Nares, City Clerk of the City of Grand Terrace, do hereby certify that
the foregoing Ordinance was introduced and adopted at a regular meeting of the City
Council of the City of Grand Terrace held on the 12th day of January, 2016
AYES
NOES
ABSENT
ABSTAIN
Pat Jaquez-Nares
City Clerk
Approved as to form
Richard L Adams, II
City Attorney
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MEETING DATE November 19, 2015
TITLE Ordinance Art in Public Places
PRESENTED BY Sandra Molina, Community Development Director
RECOMMENDATION Adopt Resolution No 2015 - _ A Resolution of the Planning
Commission of the City of Grand Terrace Recommending
that City Council of the City of Grand Terrace Amend Title 18E.
of the Grand Terrace Municipal Code by Adding Chapter
18 74 (Art in Public Places)
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2030 VISION STATEMENT
This staff report supports 2030 Vision Mission and Vision
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To preserve and protect our community and its exceptional quality of life through
thoughtful planning, within the constraints of fiscally responsible government
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Grand Terrace is an exceptionally safe and well managed City, known for its natural
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beauty and recreational opportunities, a vibrant and diverse local economy, a place
where residents enjoy an outstanding quality of life that fosters pride and an engaged
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community, encouraging families to come and remain for generations
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BACKGROUND
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Public art is a critical element of providing a diverse and culturally rich environment to
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residents and visitors to the City of Grand Terrace and provides quality of life that
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promotes the general public welfare As such, the City Council directed Staff to prepare
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an Art in Public Places Ordinance
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As required by the City's Zoning Code, the Planning Commission first hears the
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proposed ordinance and forwards a recommendation to the Council On Thursday,
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October 15, 2015, Staff presented the Art in Public Places Ordinance to the
Commission Commissioners expressed several concerns and motioned to continue
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the meeting to the next Planning Commission meeting for further discussion
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DISCUSSION
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At the October 15th Planning Commission meeting there were several questions and
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concerns raised by the Commissioners that Staff will seek to answer
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1 For the cities that were referenced in the previous presentation, when did they
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pass their ordinances and what are the sizes of those cities?
The cities of Oroville, Cathedral City and Emeryville were used as benchmarks in
researching the implementation of Art in Public Places in cities comparable in size or
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Packet Pg 80
• Expands opportunities for citizens of the City of Grand Terrace to experience
public art resulting from the creative expression of visual artists throughout the
City
• The cost of public art must be equal to at least one percent (1 %) of the estimated
total construction cost to the developer
• The developer has the option to opt out of the public art requirement and instead
pay the equivalent in lieu fee which shall be a one percent (1 %) fee of the total
estimated construction cost
• Creates a Public Art Fund as a separate fund to receive monies from any source
by the Public Art Fund
• The Public Art fee shall apply to the total estimated construction cost (labor and
materials) of all new non-residential development projects
• Funds shall be expended solely for the costs associated with projects that result
in the creation, purchase, installation, security or maintenance of art in public
places
• Public art on private property shall be vested in the owner and pass to the
successive owners of the development project Public art installed on public
property is owned by the City of Grand Terrace
' • The proposal for public art in a construction project shall be considered as an
element of the site and architectural design review Approval of all public art shall
require a review of the City of Grand Terrace Planning Commission which shall
make a recommendation to the City Council for the final approval or denial
The proposed ordinance is not a taking under state law because there are court cases
that hold that regulations imposing aesthetic requirements through zoning enactments
are valid exercises of the police power and do not constitute impermissible takings
merely because they may restrict uses or impose costs in conjunction with the
development of property (ie Ehrlich V City of Culver City (1996), Aains v Tiburon
(1980), and Penn Central Transportation Company v New York City (1978)
In addition, because the public art contribution is being legislatively imposed as a
generally applicable conditional of development it must only bear a reasonable
relationship to the burden created by the development instead of the heightened judicial
scrutiny imposed upon conditions imposed in individual cases which must have a
substantial relationship between the burden created by the development and the
condition imposed The public art contribution is a zoning requirement that furthers
aesthetic objectives under the authority of the City's general police power
ENVIRONMENTAL REVIEW
The art in public places requirement is not subject to the California Environmental
Quality Act (CEQA), pursuant to CEQA Guideline 15061 (b)(3) general rule in that there
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RESOLUTION NO 2015-
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
GRAND TERRACE RECOMMENDING THAT THE CITY COUNCIL OF
THE CITY OF GRAND TERRACE AMEND TITLE 18 OF THE GRAND
TERRACE MUNICIPAL CODE BY ADDING CHAPTER 18 74 (ART IN
PUBLIC PLACES) ESTABLISHING A PUBLIC ART REQUIREMENT OR
IN LIEU FEE EQUIVALENT FOR ALL NEW NON-RESIDENTIAL
DEVELOPMENT PROJECTS
WHEREAS, pursuant to Sections 65800 and 65850 of the California Government
Code, the City may adopt ordinances to regulate the use of buildings, structures, and
land as between industry, business, residences, and open space, and other purposes,
to regulate the location, height, bulk, number of stones and size of buildings and
structures, the size and use of lots, yards, courts and other open spaces, the
percentage of a lot which may be occupied by a building or structure, and the intensity
of land use, and to establish requirements for off-street parking, in compliance with the
California Government Code
WHEREAS, this policy has been determined to be exempt from the provisions of
the California Environmental Quality Act (CEQA), pursuant to Title 14, California Code
of Regulations, Section 15061(b)(3), commonly known as the "General Rule "
WHEREAS,f on November 19, 2015, the Planning Commission conducted a duly
noticed public hearing on Zoning Code Amendment 15-03 at the Grand Terrace Council
Chambers located at 22795 Barton Road, Grand Terrace, California 92313 and
concluded the hearing on said date
WHEREAS, all legal prerequisites to the adoption of this Resolution have
occurred
NOW THEREFORE, BE IT RESOLVED by the Planning Commission of the City of
Grand Terrace
The Planning Commission finds as follows with respect to Zoning Code
Amendment 15-03
a The proposed zoning amendment will not be detrimental to the health,
safety, morals, comfort or general welfare of the persons residing or
working within the neighborhood of the proposed amendment or injurious
to property or improvements in the neighborhood or within the City
because the regulations are intended to protect the public health, safety,
and welfare and provide for the integrity and preservation of community
aesthetics through modern implementation of a uniform set of rules and
regulations
Page 1 of 5
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PASSED AND ADOPTED by the Planning Commission of the City of Grand Terrace,
California, at a regular meeting held on the 19th day of November, 2015
AYES
NOES
ABSENT
ABSTAIN
ATTEST
Pat Jacques-Nares
City Clerk
Tom Comstock
Chairman
Page 3 of 5
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Attachment Planning Commission Resolution No 2015 - (1799 Ordinance Art in Public Places)
Attachment November 19th Planning Commission Report (1810 Art in Public Places Ordinance First Read)
WHEREAS, pursuant to Chapter 18 90 (Amendments) of the City of Grand Terrace
Municipal Code, the Planning Commission shall hold a public hearing on any proposed
amendment to the Zoning Code, and
WHEREAS, at their November 19, 2015 meeting, the Grand Terrace Planning
Commission conducted a duly noticed public hearing on the ordinance at 22795 Barton
Road, Grand Terrace, California 92313, reviewed the draft version of the Art in Public
Places ordinance and forwarded a recommendation to the Grand Terrace City Council to
adopt the proposed ordinance with their modifications included
WHEREAS, on December 8, 2015, the City Council conducted a duly noticed public
hearing on the ordinance at the Grand Terrace Council Chambers located at 22795 Barton
Road, Grand Terrace, California 92313 and conducted second reading on January 12,
2016, and
WHEREAS, all legal prerequisites to the adoption of this Ordinance have occurred
NOW, THEREFORE, it is hereby found, determined, and resolved by the City Council of
the City of Grand Terrace, as follows
Section 1 Chapter 18 74 (Art in Public Places) is added to Title 18 of the
Municipal Code as follows
"CHAPTER 18 74
ART IN PUBLIC PLACES
Sections
18 74 010
Purpose
18 74 020
Definitions
18 74 030
Applicability
18 74 040
Public Art Contribution Requirements
18 74 050
Execution of Installation / Time of Payment
18 74 060
Public Art Fund
18 74 070
Use of Funds
18 74 080
Ownership & Maintenance of Art
18 74 090
Review Process / Standards
18 74 100
Removal of Public Art
18 74 110
Annual Report
18 74 120
Authority for Additional Mitigation
18 74 130
Waiver
Section 18 74 010
Purpose
The purpose of this chapter is to expand the opportunities for citizens of the City of Grand
Terrace to experience public art resulting from the creative expression of its visual artists in
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G "Planning Commission" means the Planning Commission of the City of
Grand Terrace
Section 18 74 030 Applicability
This
chapter shall apply to the total estimated construction costs (labor and
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materials) of
all new non-residential development protects
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Section 18
74 040 Public Art Contribution Requirements
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All new non-residential development protects subject to the requirements of
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this section shall install public art on the protect site in a public place as
approved by the City Councilcc
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The cost of the public art must be equal to at least one percent (1 %) of the
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estimated total construction cost
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The creator of public art shall be an artist, defined as a person who has a
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reputation among peers as a person of artistic excellence, through a record
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of exhibitions, public commissions, sale of works, or educational attainment
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The developer has the option to opt out of this requirement and instead pay
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the equivalent in lieu fee which shall be a one percent (1 %) fee of the total
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estimated construction costs
Section 18
74 050 Execution of Installation / Time of Payment
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If the developer chooses to pay the in lieu fee, payment in full shall be
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required at the time all fees are due on any project processed through the
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City or upon completion of the project, whichever occurs first
B
The payment of all outstanding fees shall be required priorto the issuance of
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a Certificate of Occupancy
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For the developers choosing to provide art as part of their protect, the
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developer shall provide the City with proof of installation of the required
public art on the development site prior to the issuance of a Certificate of
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Occupancy
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Section 18 74 060 Public Art Fund d
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A The City Manager is hereby directed to create a special interest -bearing fund cc
entitled Public Art Fund, or other appropriate accounting mechanism a
B The City Manager or his/her designee shall administer the Public Art Fund
.. ......... .
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E Review of all proposed artwork shall be considered based on the following
criteria
a Conceptual compatibility of the design with the immediate
environment of the site,
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b Appropriateness of the design to the function of the site, 151
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c Compatibility of the design and location within a unified design Q
character or historical character of the site, cc
d Creation of an internal sense of order and a desirable environment for
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the general community by the design and location of the work of art,
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e Preservation and integration of natural features with the project,
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f Appropriateness of the materials, textures, colors and design to the
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expression of the design concept,
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g Representation of a broad variety of tastes within the community and
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the provision of a balanced inventory of art in public places to insure aCO
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variety of style, design and media throughout the community that will
be representative of the eclectic tastes of the community,
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Section 18 74 100 Removal of Public Art
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A If, for any reason, the current owner or successor in interest shall choose to
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replace any public art installed pursuant to this section, the following
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requirements shall be met before the art is replaced
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a The replacement of public art must go through the site review process
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established above, unless the replacement will be identical to the
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existing art work and in the same location
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b The cost of the replacement shall be equal to, or greater than, the
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initial cost of the existing public art to be removed adjusted for time
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c The location of the replacement public art shall meet the requirement
for public visibility in effect at the time of the replacement
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d The replacement of public art shall conform, in every respect, to all
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standards in effect at the time of the replacement
e The replacement public art, location and installation shall violate no
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other ordinance
f The replacement public art shall be installed within 180 days of the
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Attachment Art in Public Places Ordinance (1799 Ordinance Art in Public Places) a
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Attachment November 19th Planning Commission Report (1810 Art in Public Places Ordinance First Read)
3062
I don't see a staff recommendation and I would like the recommendation to include
the following
Approve Art in Public Places Fee of 1% for all nonresidential commercial development
project with a project cap of no more than $25,000 per 0-25 acres or the developer
can contribute 5% to the Cities art and historical fund for the City to commission
art in public places (no cap) - this is done to try and allow the development to
incorporate the art If they choose the donation option the art can actually go
anywhere in the City
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AGENDA REPORT
December 8, 2015 Council Item
Update and Direction on Implementation of Video Camera's
in the Public -Right -Of- Way and City Parks
G Harold Duffey, City Manager
RECOMMENDATION Provide Staff Direction on Next Steps to Implement Video
Camera's in the Public -Right -Of -Way and City Parks
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This staff report supports Goal #2, Maintain Public Safety, by investing in Critical
improvements to infrastructure
BACKGROUND
On October 27, 2015, the Council approved additional resources for increasing Public
Safety Services One of the concepts was developing a video security system around
Grand Terrace The Council authorized $50,000 in this year budget for the development
of a video surveillance system Staff was directed to work with the Sheriffs Department
to determine the most effective tool to enhance law enforcement services in the City
(Attachment 1)
On November 1, 2015 Security Lines US installed a A -POD Camera on the corner of
Barton Road and Mt Vernon The Camera has four lenses and covers all traffic in the
intersection The Camera can be accessed via smartphone, tablet or computer The
video from the camera is stored on a DVR for 14 days (options are available to extend
recording time for up to 90 days)
Security Lines US has also developed a plan to place camera's throughout the City to
create a digital fence around Grand Terrace, so any vehicle entering or exiting the City
would be captured on video (Attachment II) The cameras can be adjusted (zoom in or
out) via smartphone, tablet or computer at any time Staff envisioned the Sherriffs
Department with 24 hour access to the Camera system However, the City can also
provide others access to monitor live footage or recorded data
The Sheriffs Department, currently has access to the camera on Baron and Mt Vernon
The Sheriff personnel indicated that the Department is very active with LPR camera, as
the data collected from LPR cameras feeds directly into their data base, which is linked
to state and national data The Sheriff's LPR system could be deployed within the City
It is estimated that each LPR camera will costs $15,000 per lane
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ATTACHMENT I
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QL ENHANCEMENTS FROM 2014/15 FUND
Project Value $305,000
BALANCE TO 2015/16
PROJECT Camera Project
City Allocation $50,000
PROJECT DESCRIPTION
City Camera Protects
Staff is requesting $50,000 be allocated to further investigate the development of a surveillance system
throughout the City Staff is currently demoing a "City Shield" system that provides coverage of all entry
and exit points in the City The video footage can be viewed live or via recording from a smartphone,
computer, or IPad The Sheriff Department, City staff, and even neighborhood watch groups may be
granted access to video feeds The system is an independent system and is not tied into any existing
camera system or with the Sheriffs LPR Cameras
However, the Sheriff has indicated that the City could install LPR Cameras throughout the City at a cost
of approximately $15,000 for each lane This program will certainly enhance the City's ability to fight
crime, as the Sheriff will be alerted anytime a stolen vehicle enters into the City (that crosses the camera
lane) However, the project will only cover a few sections of the City and focus more on vehicles vs
other types of identity information
FUNDING SOURCE(S)
Staff is recommending that the City Council create a Public Safety and Code Enforcement Enhancement
Fund from the 2014/15 Fund balance
FUND PUBLIC SAFETY & CODE ENF FUND (PSCEF)— ACCOUNT #64-175-710-000-000—$50,000
CATEGORY EQUIPMENT
MAJOR MILESTONE(S)
Staff will review its finding with of the Camera System(s) consult with the Sheriffs Department on the
most effective system for the City and return within 90 days with a recommendation and purchase
request
PROJECT MANAGER
Phone 909-824-6621 Ext 212
G Harold Duffey
hduffey@erandterrace-ca eov
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CALIFORNIA CITIES
WITH LAW ENFORCEMENT
UTILIZING SECURITY LINES US
CAMERAS
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ATTACHMENT III
California Cities by Population
City
Population
Rank
361
Arroyo Grande
17,908
427
California City
13,263
75
Compton
98,597
420
Grover ®each
13,505
591
Fowler
6,042
100
Hemet
83,032
117
Milpitas
73,672
68
Santa Maria
103,410
197
San Luis Obispo
46,730
463
Sierra Madre
11,165
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AGENDA REPORT
MEETING DATE December 8, 2015 Council Item
TITLE Amendment to the Statement of Benefits to Maintain
Compensation for Grandfathered Employees
PRESENTED BY G Harold Duffey, City Manager
RECOMMENDATION Approve Resolution 2015-XX amending the Statement of
Benefits Effective December 8, 2015 and rescinding
Resolution 2015-10 effective December 8, 2015
2030 VISION STATEMENT
This staff report supports Goal #1, "Ensuring Fiscal Viability", by seeking to retain and
motivate qualified employees by offering a compensation plan that is consistent with past
practice and will help promote and maintain the adopted Core Value of maintaining a
"Positive and Productive Work Environment"
BACKGROUND
i Effective July 1, 2015, employees were switched from a Benefit Allowance based on a
percentage of salary, to a flat rate Benefit Allowance In order to keep their pay whole,
employees were given a salary adjustment to make up the difference
In administering these changes, it has come to staff's attention that there are two
employees who are grandfathered in under longevity provisions who have inadvertently
suffered a loss of pay and benefits
DISCUSSION
The two Child Care employees were grandfathered in with a medical benefit equal to
that of City Hall employees based on their having more than 10 years of service prior to
June 30, 2010 This medical benefit is greater than what is contracted for Child Care
The employees were given a salary adjustment to compensate them for the difference
between the contracted amount for Child Care employees and what they had been
receiving
This salary adjustment was calculated based on the 2015 rate of $485 41/month for
single coverage under the CalPERS NetValue Plan While it made the employees
whole in 2015, it does not keep them whole moving forward as medical premiums
change
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City of Grand Terrace
Employee Statement of Benefits
December 8, 2015
Retirement
A Ca1PERS - The City of Grand Terrace provides retirement benefits through the California
Public Employees Retirement System (Ca1PERS) All regular employees budgeted a minimum of 20
hours per week shall be enrolled in this Plan
1 The City's current formula is 2 7% at 55, for employees hired prior to January 1,
2013
2 All employees hired after January 1, 2013 and who are eligible under the Public
Employees Pension Reform Act (PEPRA) shall be enrolled in the 2% at 60 retirement
formula
3 All other employees hired after January 1, 2013 shall be enrolled in the 2% at 62
retirement formula in accordance with PEPRA
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4 The City pays 1 418% of the 8% Member Contribution to Ca1PERS Retirement for U)
all employees enrolled prior to January 1, 2013 All employees enrolled after January 1, N
2013 shall pay the full Member Contribution
The retirement contract also includes the following provisions
Available to Employees Enrolled
Before
01/01/2013
After
01/01/2013
Single Highest Year
Yes
No
Three Year Final Compensation
No
Yes
1959 Survivor Benefit (0 Level)
Yes
Yes
Military Service Credit
Yes
Yes
B 457 Deferred Compensation - All employees shall be entitled to participate in the City's 457
Deferred Compensation Plan
C Alternate Retirement System - Except where required by law or by contract, all employees R
budgeted less than 20 hours per week or employees who have been placed on the City payroll on a 0
temporary basis shall participate in the City's Alternate Retirement System (ARS)
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1 The ARS plan is provided in lieu of participation in Social Security, and as such
shall be updated as necessary to comply with current regulations
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4 Any employee whose current accrued Sick Leave is in excess of 480 hours shall c
retain the hours they currently have No additional hours will be accrued until their Sick
2
Leave bank drops below 480 hours
5 Any employee who separates from the City after five (5) years of service, for
reasons other than disciplinary cause, shall be compensated for 40% of all unused sick leave
6 Family Sick Leave — An employee shall be entitled to use up to half of their annual
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sick leave accruals to care for a child or spouse who is injured or ill
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7 Bereavement Leave — An employee may use up to 3 days of sick leave in any
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twelve-month period as bereavement leave for the death of a family member A family
member is defined as a spouse/domestic partner, parent, sibling, child, grandchild, or
co
grandparent of the employee or of the employee's spouse/domestic partner
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8 Options on Retirement — CalPERS rules have additional provisions for unused sick
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leave All employees who are retiring under the CalPERS plan are eligible to participate in
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such provisions in accordance with the CalPERS regulations which are current at the time of
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the employee's retirement
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9 Reimbursement for Unused Sick Leave During Employment — Suspended (See
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Furlough Provisions)
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a) Any regular full -rime regular employee who has used 40 hours or less sick
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leave during the calendar year shall be entitled to be reimbursed for up to 40 hours
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of unused accrued sick leave so long as the employee's remaining accrued sick
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leave balance does not fall below 80 hours as a result of the reimbursement
b) Regular part-time employees that are budgeted to work 20 or more hours per
week shall be entitled to be reimbursed for a percentage of their accrued sick leave
based on a prorated percentage of hours worked as compared to 40 hours for a full-
time employee so long as the employee's remaining accrued sick leave balance does
not fall below the same prorated percentage of 80 hours
c) Reimbursement for accrued sick leave for a calendar year shall not be
available to employees terminating on or before December 31 of that same calendar
year
d) Sick Leave Sell Back Form - In order to receive reimbursement for accrued
sick leave, all eligible employees shall complete a Sick Leave Sell Back Form,
which is available in the Human Resources office The completed form must be
provided to the Personnel Officer by no later than the first week of January of the
following calendar year
G Vacation - Each regular full-time and regular part -rime employee budgeted for 20 or more
hours per week, with the exception of non-exempt Child Care employees, shall be credited with
annual vacation leave according to their number of years of service as follows
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1 Full -Time Employees shall accrue vacation leave according to the following C
schedule E
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New Year's Day
Veteran's Day
Martin Luther King's Birthday
Day before Thanksgiving
President's Day
Thanksgiving Day
Memorial Day
Christmas Eve
Independence Day
Christmas Day
Labor Day
New Year's Eve
Columbus Day
2 Floating Holidays
1 For Full -Tune Employees credited with Floating Holiday Leave after April 14,W.
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2015, a floating holiday shall equal 8 hours
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2 Part -Time Employees budgeted at least 20 hours per week shall receive floating
holidays on a pro-rata basis co
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3 Any employee scheduled to work on a City Holiday and who works the holiday, c
shall be credited with additional floating holiday hours equal to the hours actually worked on F
the holiday
4 At the City Manager's discretion, floating holidays may be used for the closure of
City Hall during the Christmas holidays E
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5 In order to receive Holiday Pay, an employee must be in a paid status on the day
before and the day after the holiday 77
to
IV Employee Health Plan o
A City of Grand Terrace Employee Health Plan includes major medical, dental, and vision
insurances, the Employee Assistance Program, and the Cafeteria Plan To be considered a part of the
City's Employee Health Plan, the City must have a negotiated contract with the benefit provider to
include specific rates for City of Grand Terrace employees
B All regular employees budgeted 20+ hours per week are eligible to participate in the City's
Employee Health Plan
C The Benefit Allowance as paid under the City's Cafeteria Plan is intended to offset the
employee's out-of-pocket expenses under this plan
D All aspects of the Employee Health Plan are eligible for continuation under Federal COBRA
regulations Further, if the employee qualifies for such, the major medical insurance maybe eligible
for further continuation provisions under Cal -COBRA
1 Eligibility — All individuals who meet the following criteria are eligible to
participate in the Employee Health Plan
a) City of Grand Terrace employees budgeted for 20 or more hours a week t=
b) Spouse or registered domestic partner of a participating employee
c) Legally qualifying dependents of a participating employee and/or of the
employee's spouse or registered domestic partner E
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3 Flexible Spending Accounts (FSA) Employees may contribute pre-tax dollars to
the following FSA options
a) Medical Reimbursement Account
b) Dependent Care Reimbursement Account
c) Adoption Assistance Account
d) The type(s) of FSAs available is determined by the IRS and is thus subject
to change by the Federal Government
e) FSA's are subject to annual contribution limits as established by the IRS
f) Expenses paid from an FSA may not be claimed as a deduction on an
employee's tax return
F Major Medical Insurance — The City is currently contracted with Ca1PERS for major medical
insurance In accordance with the terms of the contract, the City shall pay for insurance for an
eligible employee as follows
Type of Employee
Years of
Service
Amount Paid
City Hall — Non -Exempt
N/A
Amount equal to the
Regular Employee budgeted 20+
Net Value Plan,
hours,
Employee Only
Coverage
Exempt Employee
Child Care — Non -Exempt
N/A
Set by Ca1PERS in
Regular Employee, budgeted
accordance with GC
20+ hours
§22892 (2)
G Dental Insurance — The City has contracted for a choice of either an HMO or a PPO plan
Premiums are paid by the employee
H Vision Insurance — The City has contracted for Vision Insurance Premiums are paid by the
employee
I Employee Assistance Plan — The City offers an Employee Assistance Plan at no cost to the
employee The Employee Assistance Program provides confidential counseling referrals and other
services to employees
V Other Insurances
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The City is contracted for the following additional insurance plans These insurance plans are available to all
regular employees budgeted 20 or more hours per week and are not considered a part of the Employee Health E
Plan
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D Longevity Medical Benefit - Full-time, non-exempt, Child Care employees with 10 years of
service prior to June 30, 2010 and who were already receiving the benefit on June 30, 2010, are
entitled to additional compensation for medical insurance equal to the amount of the Ca1PERS
NetValue Plan, Single Coverage Effective July 1, 2015, said compensation is provided as follows
a Eligible Employees received an hourly wage increase equal to the value of the 2015
Ca1PERS NetValue Plan, Single Coverage ($485 41) minus the City -paid amount for
Child Care Employees ($122 00)
b As premiums change, eligible employees shall receive an additional Benefit Allowance
amount equal to the current premium for the Ca1PERS NetValue Plan, Single Coverage,
minus the amount listed above
c Such benefit allowance amount shall be adjusted on the same -pay period as the
premium change
VIII Employees Hired Under Employment Agreement
A Employees who are working under an Employment Agreement approved by the City
Council may be subject to different employment benefit provisions than those contained in this
Statement of Benefits
IX Furlough Provisions 00
c
The City of Grand Terrace employees are under mutually agreed furlough provisions These provisions are a
temporary cost savings measure and shall remain in force as follows until such time as the budget permits
abolishing this section
A City Hall Employees — City Hall employees have agreed to the following
1 No Merit Increases — Became effective July 1, 2009
2 No COLA (Cost of Living Adjustment) — Became effective July 1, 2009
Sick Leave Sell Back Program Suspended — Became effective July 1, 2010
4 Ten Percent (10%) Reduction in Hours — Became effective May 17, 2010 This
changed employee hours from 40/week to 36/week This resulted in a 10% decrease in work
schedule, wages, and benefits based on wages This applies to full-time employees only
5 Part -Tune Employees — No work week reduction for part-time employees with no
benefits, or for part-time employees for which such a reduction would terminate a current
benefit (e g health insurance)
B Child Care Employees — Child Care employees have agreed to the following
1 No Merit Increases — Became effective July 1, 2009 =
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2 No COLA (Cost of Living Adjustment) — Became effective July 1, 2009
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE AMDNEDING THE STATEMENT OF
BENEFITS
WHEREAS, the City Council is authorized and directed under the provisions of Chapter 2 24
of the Grand Terrace Municipal Code to adopt provisions for compensation of personnel created
in said Municipal Code Chapter, and,
WHEREAS, the objectives of the Statement of Benefits are to attract to municipal service the
best and most competent persons available and to provide for an equitable system of personnel
compensation, and,
WHEREAS, at the same time, within the limits of administrative feasibility, considerable
latitude shall be given to the City Manager in the interpretation and application of these benefits
so that they are applied equitably, and,
WHEREAS, from time to time these benefits must be revised due to budgetary changes
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
DOES HEREBY RESOLVE, DETERMINE AND ORDER AS FOLLOWS
Section 1 The -Statement of Benefits, attached hereto as Exhibit A, are hereby adopted
Section 2 Resolution 2015-10 is hereby rescinded
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PASSED, APPROVED AND ADOPTED by the City Council of Grand Terrace at a regular
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meeting held on the 8th day of December, 2015 by the following vote
AYES
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Pat Jacquez-Nares Darcy McNaboe
City Clerk Mayor
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MEETING DATE
TITLE
PRESENTED BY
RECOMMENDATION
AGENDA REPORT
December 8, 2015
Council Item
Palm Avenue and Van Buren Street Traffic Measures with
Recommendations and Request for Approval
Sandra Molina, Community Development Director
1) Receive the Status Report and Preliminary
Recommendations, and
2) Authorize the City Manager to Approve and Implement
Final Recommendations
2030 VISION STATEMENT
This staff report supports our 2030 Mission, "To preserve and protect our community
and its exceptional quality of life through thoughtful planning, within the constraints of
fiscally responsible government" and Goal #2, Maintain Public Safety, and Goal #3
Promote Economic Development by investing in infrastructure
BACKGROUND
On November 10, 2015, Staff presented a report on City-wide transportation related
items including a discussion of the intersections of Palm Avenue/Country Club Drive
and Van Buren Street/Oriole Avenue
The Council directed Staff to expand its focus of these intersections to include the street
segments of Palm Avenue and Van Buren Avenue
DISCUSSION
Palm Avenue
A Traffic Engineering Study was completed at the intersection of Palm Avenue and
Country Club Lane, and due to visibility concerns installation of additional stop signs
was warranted However, Staff became aware of additional other Studies conducted in
2009 along Palm Avenue at its intersections with Preston Street, Dos Rios Avenue,
Honey Hill Drive, Observation Drive and Paradise Street
Staff and the Traffic Consultant conducted a comprehensive review of the three studies
to avoid, to the extent feasible, stop signs at each intersection Taking this
comprehensive approach Staff determined that line of sight issues can be addressed
with a combination of installation of stop signs, red curb painting, and/or removal of
visual obstructions (mainly vegetation)
Staff's preliminary recommendations are shown in the chart below Some information
will need to be updated before final recommendations are made, such as collision
Packet Pg 118
1"0
Figures will be prepared to show the location where these measures may be deployed
and a cross -sectional perspective In addition, prospective construction costs for these
measures will also be provided
FISCAL IMPACT
No impact to the General Fund
APPROVALS
Sandra Molina
Completed
Finance
Completed
City Attorney
Completed
Community Development
Completed
City Manager
Completed
City Council
Pending
12/01 /2015 1 57 PM
12/02/2015 6 34 PM
12/03/2015 9 45 AM
12/03/2015 10 26 AM
12/03/2015 12 11 PM
12/08/2015 6 00 PM
Packet Pg 120
AGENDA REPORT
MEETING DATE December 8, 2015 Council Item
TITLE Approval of a Contractor Agreement Between The City of
Grand Terrace and Tree Pros, Inc for On -Call Citywide Tree
Trimming Services
PRESENTED BY Sandra Molina, Community Development Director
RECOMMENDATION 1 Approve a Contractor Agreement Between the City of
Grand Terrace and Tree Pros, Inc For On -Call Citywide
Tree Trimming Services,
2 Appropriate $15,000 from Gas Tax Fund 16, and
3 Authorize the City Manager to Execute the Agreement
2030 VISION STATEMENT
This staff report supports Goal #2 "Maintain Public Safety" by investing in critical
improvements to infrastructure
BACKGROUND
The City of Grand Terrace has been using an informal bid process during emergencies
i to secure the services of arbonst firms for tree trimming and tree removal services It is
imperative that the City secure a vendor for on -call, citywide tree trimming services with
fixed rates through a formal contract By securing a vendor the City will be prepared to
properly maintain our trees and address any arboncultural issues that may arise from
the inclement weather of winter, El Nino in particular
DISCUSSION
On October 26, 2015 a Notice Inviting Bids for citywide on -call tree trimming services
was advertised on the City website and emailed to various arboricultural firms Two (2)
proposals were received on November 19, 2015 The City Clerk conducted the bid
opening witnessed by the Management Analyst The bid schedules from the two
vendors were analyzed and the lowest, responsive bidder was Tree Pros, Inc The
vendor was able to provide the services requested at a lower price than the second
bidder on all line items except one, but the difference is nominal (Reference Attachment
A Exhibit B Bid Schedule to review bids) The vendors who submitted proposals and a
list of their hourly work charges that include one (1) trimmer, two (2) ground workers, an
aerial tower, chipper and dump truck are as follows
• Tree Pros, Inc $80 per hour with two (2) hour minimum
• West Coast Arbonsts $210 per hour with two (2) hour minimum
The Notice Inviting Bids requested bids to provide on -call, citywide tree trimming
services in the City rights of way and on City property As an overview, the on -call
services include full trims, clearance trims, tree and stump removal, root pruning and
tree planting The Scope of Work also provides for emergency tree trimming services
Staff called the references that were provided by Tree Pros, Inc and received good
J,
Packet P9 121
AGREEMENT BETWEEN THE
CITY OF GRAND TERRACE AND TREE PROS, INC
FOR CITYWIDE ON -CALL TREE TRIMMING
SERVICES
THIS AGREEMENT IS ENTERED INTO THIS 8T" DAY OF DECEMBER, 2015 BY AND
BETWEEN THE CITY OF GRAND TERRACE ("CITY") AND TREE PROS, INC
(CONTRACTOR) FOR CITYWIDE ON -CALL TREE TRIMMING SERVICES
RECITALS
WHEREAS, CONTRACTOR is a Licensed and Qualified Contractor to perform
the services required of Tree Trimming and Arboricultural Services for the City of Grand
Terrace, and
WHEREAS, CITY desires to utilize the services of CONTRACTOR to implement
Tree Trimming and Arboricultural Services
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS
1 Scope of Services Contractor shall perform all the services as described as
follows
A For and in consideration of the payments and agreements hereinafter
mentioned to be made and performed by said City, said Contractor agrees
with said City to perform and complete in a workmanlike manner all work
required under the Bidding Schedule of the City's Specification, in accordance
with the Specifications therefor, to furnish at his own expense all labor,
materials, equipment, tools and services necessary therefor, except those
materials, equipment, tools and services as may be stipulated in said
specification to be furnished by said City and to do everything required by this
Agreement and the said Specifications
B The Notice Inviting Bids, Instructions to Bidders, Bid proposal, Information
required of Bidder, Specification, and all addenda issued by the City with
respect to the foregoing prior to the opening of bids, are hereby incorporated
in and made a part of this Agreement
2 Term This Agreement shall be effective on the date first written above
unless otherwise provided in Exhibit "A" Scope of Services and the Agreement shall
remain in effect for two years, unless otherwise terminated pursuant to the provisions
herein A maximum of two one year extensions may be granted by the City
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assignee expressly assumes the obligations of assignor under this Agreement, in
writing satisfactory to the parties Contractor shall not subcontract any portion of the
work required by this Agreement without prior written approval by the responsible City's
Contract Administrator Subcontracts, if any, shall contain a provision making them
subject to all provisions stipulated in this Agreement, including without limitation, the
insurance obligations set forth in Section 12 Contractor acknowledges that any transfer
of rights may require City Manager and/or City Council approval
10 Independent Contractor In the performance of this Agreement,
Contractor, and Contractor's employees, subcontractors and agents, shall act in an
independent capacity as independent contractors, and not as officers or employees of
the City or the City of Grand Terrace Contractor acknowledges and agrees that the a
City or the City has no obligation to pay or withhold state or federal taxes or to provide
workers' compensation or unemployment insurance to Contractor, or to Contractor's
employees, subcontractors and agents Contractor, as an independent contractor, shall
be responsible for any and all taxes that apply to Contractor as an employer
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11 Indemnification
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11 1 Indemnity Except as to the sole negligence or willful misconduct of the
City, Contractor shall defend, indemnify and hold the City, and its officers, employees
and agents, harmless from any and all loss, damage, claim for damage, liability,
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expense or cost, including attorneys' fees, which arises out of or is in any way
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connected with the performance of work under this Agreement by Contractor or -any of
the Contractor's employees, agents or subcontractors and from all claims by
Contractor's employees, subcontractors and agents for compensation for services
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rendered to Contractor in the performance of this Agreement, notwithstanding that the
City may have benefitted from their services This indemnification provision shall apply
to any acts or omissions, willful misconduct or negligent conduct, whether active or
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passive, on the part of Contractor or of Contractor's employees, subcontractors or
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agents
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11 2 Attorney's Fees The parties expressly agree that any payment, attorneys'
fees, costs or expense that the City incurs or makes to or on behalf of an injured
employee under the City's self-administered workers' compensation is included as a E
loss, expense or cost for the purposes of this Section, and that this Section shall survive
the expiration or early termination of the Agreement a
12 Insurance
12 1 General Provisions Prior to the City's execution of this Agreement, Contractor
shall provide satisfactory evidence of, and shall thereafter maintain during the term of
this Agreement, such insurance policies and coverages in the types, limits, forms and
ratings required herein The rating and required insurance policies and coverages may
be modified in writing by the City's Risk Manager or City Attorney, or a designee, unless
such modification is prohibited by law
Packet Pg 125
12 3 1 Contractor's commercial general liability insurance policy shall cover both
bodily injury (including death) and property damage (including, but not limited to,
premises operations liability, products -completed operations liability, independent
Contractor's liability, personal injury liability, and contractual liability) in an amount not
less than $1,000,000 per occurrence and a general aggregate limit in the amount of not
less than $2,000,000
12 3 2 Contractor's automobile liability policy shall cover both bodily injury and
property damage in an amount not less than $500,000 per occurrence and an
aggregate limit of not less than $1,000,000 All of Contractor's automobile and/or
commercial general liability insurance policies shall cover all vehicles used in
connection with Contractor's performance of this Agreement, which vehicles shall
include, but are not limited to, Contractor owned vehicles, Contractor leased vehicles,
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Contractor's employee vehicles, non -Contractor owned vehicles and hired vehicles
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12 3 3 Prior to City's execution of this Agreement, copies of insurance policies or
original certificates and additional insured endorsements evidencing the coverage
required by this Agreement, for both commercial general and automobile liability
insurance, shall be filed with City and shall include the City and the City and its officers,
employees and agents, as additional insureds Said policies shall be in the usual form
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of commercial general and automobile liability insurance policies, but shall include the
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following provisions
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It is agreed that the City of Grand Terrace and its officers, employees and agents, are
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added as additional insureds under this policy, solely for work done by and on behalf of
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the named insured for the City of Grand Terrace and the Redevelopment Agency for the
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City of Grand Terrace
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13 Business Tax Contractor understands that the Services performed under
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this Agreement constitutes doing business in the City of Grand Terrace, and Contractor
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agrees that Contractor will register for and pay a business tax pursuant to Chapter 5 04
of the Grand Terrace Municipal Code and keep such tax certificate current during the
term of this Agreement
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14 Time of Essence Time is of the essence for each and every provision of a
this Agreement
15 City's Right to Employ Other Contractors City reserves the right to
employ other Contractors in connection with the Services
16 Conflict of Interest Contractor, for itself and on behalf of its employees,
represents and warrants that by the execution of this Agreement, they have no interest,
present or contemplated, in the Services affected by the above -described Services
Packet, Pg 127
r,11a
21 Offsets Contractor acknowledges and agrees that with respect to any
business tax or penalties thereon, utility charges, invoiced fee or other debt which
Contractor owes or may owe to the City, City reserves the right to withhold and offset
said amounts from payments or refunds or reimbursements owed by City to Contractor
Notice of such withholding and offset shall promptly be given to Contractor by City in
writing In the event of a dispute as to the amount owed or whether such amount is
owed to the City and/or the City, City will hold such disputed amount until either the
appropriate appeal process has been completed or until the dispute has been resolved
22 Successors and Assigns This Agreement shall be binding upon City and
its successors and assigns, and upon Contractor and its permitted successors and
assigns, and shall not be assigned by Contractor, either in whole or in part, except as
otherwise provided in paragraph 9 of this Agreement
23 Venue and Attorneys' Fees Any action at law or in equity brought by
either of the parties hereto for the purpose of enforcing a right or rights provided for by
this Agreement shall be tried in a court of competent jurisdiction in the County of San
Bernardino, State of California, and the parties hereby waive all provisions of law
providing for a change of venue in such proceedings to any other county In the event
either party hereto shall bring suit to enforce any term of this Agreement or to recover
any damages for and on account of the breach of any term or condition of this
Agreement, it is mutually agreed that the prevailing party in such action shall recover all
costs thereof, including reasonable attorneys' fees, to be set by the court in such action
24 Nondiscrimination During Contractor's performance of this Agreement,
Contractor shall not discriminate on the grounds of race, religious creed, color, national
origin, ancestry, age, physical disability, mental disability, medical condition, including
the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition
related thereto, marital status, sex, or sexual orientation, in the selection and retention
of employees and subcontractors and the procurement of materials and equipment,
except as provided in Section 12940 of the California Government Code Further,
Contractor agrees to conform to the requirements of the Americans with Disabilities Act
in the performance of this Agreement
25 Severability Each provision, term, condition, covenant and/or restriction,
in whole and in part, of this Agreement shall be considered severable In the event any
provision, term, condition, covenant and/or restriction, in whole and/or in part, of this
Agreement is declared invalid, unconstitutional, or void for any reason, such provision or
part thereof shall be severed from this Agreement and shall not affect any other
provision, term, condition, covenant and/or restriction of this Agreement, and the
remainder of the Agreement shall continue in full force and effect
26 Authority The individuals executing this Agreement and the instruments
referenced herein on behalf of Contractor each represent and warrant that they have
the legal power, right and actual authority to bind Contractor to the terms and conditions
hereof and thereof
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IN WITNESS WHEREOF City and Contractor have caused this Agreement to be duly
executed the day and year first above written
THE CITY OF GRAND TERRACE,
A public body
0
Attest
G Harold Duffey
City Manager
Pat Jacquez-Nares
City Clerk
APPROVED AS TO FORM
as
City Attorneyt
Company
TREE PROS, INC
By
George Olekszak, President
[Printed Name]
[Title]
A
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Packet Pg 131
11b
EXHIBIT B
BID SCHEDULE for TREE TRIMMING AND ARBORICULTURAL
SERVICES FOR GRAND TERRACE
We, the undersigned, agree to Tree Trimming and Arboricultural Services for City of
Grand Terrace per the specifications at the proposal prices below We further agree to
provide all services as required in the specifications and instructions to proposers
Bidder West Coast Arbonsts, Inc (Company Name)
Indicate charges for work to be performed in accordance with the appropriate trunk diameter at
breast height
A FULL TRIM (Block Type Trim) 0-4" $ 34 00
B FULL TRIM (Scatter Type Trim) 0-4" $ 44 00
C CLEARANCE TRIM (Block Type Trim)
D CLEARANCE TRIM (Scatter Type Trim)
E TREE & STUMP REMOVAL CHARGES
F STUMP GRINDING CHARGES
G ROOT PRUNING
H TREE PLANTING (15 GAL)
TREE PLANTING (24" BOX)
$ 5800
4" and larger $ 68 00
4" and larger $ 148 00
PALM SKINNING $ 14 00
LINEAR FOOT
$ 2900 PER INCH DBH
$ 1200 PER INCH
$ 1400 PER FOOT
$ 14800 PER TREE
$ 24800 PER TREE
J EMERGENCY WORK CHARGES (Nights, Weekends and Holidays)
Emergency work charges shall include one (1) tree trimmer and two (2) ground workers, an
Aerial tower, chipper and dump truck *
Minimum service charges shall be at the rate of $ 28500 per hour with two (2) hour
minimum
Charges beyond minimum time shall be at the rate of $ 285 00 per hour
K HOURLY WORK CHARGES (Monday through Friday — 7 00 A M until 5 00 P M )
Hourly work charges shall include one (1) trimmer and two (2) ground workers, an aerial
tower, chipper and dump truck *
Minimum service charges shall be at a rate of $ 210 00 per hour with two (2) hour
minimum
Charges beyond minimum time shall be at the rate of $ 210 00 per hour
L SPECIALTY EQUIPMENT (Crane, 95-ft Aerial Tower with operator) at the rate of $140 00 per hour
PER
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Packet Pg 133
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AGENDA REPORT
December 8, 2015 Council Item
Grand Terrace Facility Use Policy (Clarifications)
G Harold Duffey, City Manager
RECOMMENDATION Receive and File or Request Staff return to Council with
Formal Rate Schedule for Use of City Facilities during Non -
Operating Hours and a Specific Policy for the Senior Center
and Ann Peta Park
2030 VISION STATEMENT
This staff report supports the following City Council Goals
Goal #1 - Ensuring Our Fiscal Viability, to ensure appropriate cost recovery for
services, and
Goal #4 - Develop and Implement Successful Partnerships to facilitate the delivery
of services benefitting seniors and our community
BACKGROUND
On July 24, 2012 and again on October 8, 2013, the City Council adopted a Facility Use
Policy to govern the use of public facilities, such as Pico and Rollins Park, the
Community Room, and Senior Center
Recently, the City received a number of request to use the Senior Center and Petta
Park for a private evening function The adopted Policy contains various regulations
relating to the use of public facilities, and specifically it restricts the use of the Senior
Center to senior groups only from 8 a m to 5 p m The Policy allows the City Council or
City Manager to waive regulations and/or restrictions within the Policy
DISCUSSION
As staff researched the use of Senior Center by a non -senior group we consulted with
Corporation for Better Housing ("CBH") The Blue Mountain Senior Villas, Senior Center
and Petta Park were constructed by CBH The City owns the land, but CBH owns the
structures They maintain and operate the Senior Villas, and maintain the grounds of the
Senior Center and Park A ground lease between the City and CBH states that these
improvements are the property of CBH for the life of the lease (65 years)
Construction of these facilities was funded, in part, by Low -Mod Housing Funds and
Low Income Housing Tax Credits CBH has stated that because of this financing, the
Senior Center is available to Senior Villa residents, including the ability to attend private
Packet Pg 134
core mission of the Senior Center If at any point, the use or potential use of the Senior
Center by non -senior groups threatens the core mission of the facility, staff will cease all
rentals
FISCAL IMPACT
The City will seek full cost recovery for rentals at all facilities Any proceeds from rental
of the Senior Center shall be return to the Senior Center to defer City's operating costs
ATTACHMENTS
• Revised Facility Use Policy_Revised 10 8 2013 (PDF)
• Excerpt from City Municipal Code Section 2 08 160 (PDF)
APPROVALS
G Harold Harold Duffey Completed 12/03/2015 1 12 PM
Finance Completed 12/03/2015 3 46 PM
City Attorney Completed 12/03/2015 3 59 PM
City Manager Completed 12/03/2015 4 04 PM
City Council Pending 12/08/2015 6 00 PM
Packet Pg 136
12a
City of Grand Terrace
Facility Use Policy
Park, Sports Fields, and Facility
Policies, Procedures and Regulations
October 8, 2013
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Packet P.g 137
GENERAL INFORMATION
Statement of Policy
City of Grand Terrace staff coordinates the use of all City parks and athletic and building
facilities available to organizations and the general public for cultural, social, and recreational
activities and programs The City attempts to accommodate all requests for use of City
facilities with the limited space available The continued increase in demand for use of
facilities makes it necessary to emphasize sharing in the use of facilities This policy is to
provide clarification in facility polices regarding regulations, procedures, fees, and priority
systems These policies and procedures are designed to facilitate the safe, efficient and
equitable use of City facilities
The City works to ensure that the programs and facilities offered meet the needs of the
community and that access to them is as economically feasible as possible Fees, when
charged, are used to offset public expenses and to operate, maintain, supervise, and
administer the use of the park and City facilities
The City is responsible for the initiation, review, and recommendation of plans for the
acquisition and improvement of parklands and facilities and to recommend program
r improvements or additions when necessary The City takes into consideration present and
-' future needs of the community and recommends plans to meet those needs When making
recommendations, the City considers the needs of the entire community without bias towards
special interest groups
With the approval of the City Council, the statements, rules and regulations, which follow,
constitute the policy of the City regarding the use of the facilities under the jurisdiction of the
City of Grand Terrace
It shall be the responsibility of the City Manager or his/her authorized representative to grant
use of the facilities to individuals or groups according to the terms and conditions set forth in
this policy
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Facility Use Policy -October 8, 2013 If
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Packet Pg 139
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Category Descriptions and Priority System
Rental of facility space is available per the following priority system
Priority
Category
Order
1
• City functions
2
• Public schools with joint use
agreement
3
. Non -Profit Organizations
• Open Membership Recreation
Group /Government Agencies
• Local community service clubs
4
• Special chant
5
• Residential — private party
6
• Commercial usage (any type)
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Facility Use Policy -October 8, 2013 7
Packet Pg 141
3
4
5
Insurance
Insurance is required for any group using City facilities when an admission,
donation, charge, or gift is collected Insurance shall be as follows
USER shall procure and maintain, at its own cost, comprehensive
general liability insurance from an acceptable insurance provider in an
amount not less than One Million Dollars ($1,000,000) per occurrence
which shall be determined to be acceptable by the CITY ATTORNEY
covering USER against all claims for injuries against persons or damage
to property resulting from USER's actions in the performance of USER's
obligations under this Agreement This requirement shall not apply for
meetings only involving discussion and verbal presentations, with an
attendance of 15 persons or less, and no fees, charges, gifts or
donations are collected
A certificate evidencing that the USER has procured the above -
referenced required insurance and that the insurance names the CITY,
its officers, officials, employees, agents and volunteers as an additional
insured shall be delivered to and approved by the CITY prior to the
execution of the agreement and the commencement of services Such
insurance shall be primary to and not contributing with any other
insurance maintained by the CITY Insurance must cover all contractors
The CITY must receive insurance certificate and endorsement five business
days prior to the rental use
Fund-raising
Prior approval of the City must be obtained prior to the sale of goods or
services Any groups selling food items must also follow San Bernardino
County Health Department regulations Groups may be charged a fee for use
of facility
All California laws must be complied with
raffle, drawing, or other games of chance
use of City facility shall not be deemed a
other games of chance
Advertising/Sales
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in regards to the conducting of any
City approval of the application for
approval of any raffle, drawing, or
No commercial advertising shall be exhibited, and no solicitation or sales shall
be made in the building or on the grounds without prior approval if approved, a
City business license will be required
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Facility Use Policy -October 8, 2013 rt� r;
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4 Cleaning/Damage Deposit
The applicant shall be responsible for the condition of the facility used In cases
where property has been damaged or abused, the cost of repair or replacement
will be charged to the applicant by withholding deposit fees Any additional
charges over the deposits must be paid within five working days Failure to do
so may result in suspended usage and steps taken to collect fees Any usage
beyond agreement will be deducted from deposits
Processing of the refundable portion of the cleaning and damage fees will not
be initiated until all cleaning costs have been determined
Cancellations/No Shows
In the event that a reservation is to be cancelled by the applicant, the City must
be notified 20 calendar days prior to the reservation
• No fee will be charged for cancellations with more than 2 business days
notice
• Cancellations with less than two days notice and all no-show
reservations will be charged a $25 cancellation fee and any staff time
In the case of a non-paying applicant or organization, no shows will be charged
for any staff cost incurred by the City Excessive cancellations or no shows
may result in further penalties up to and including denial of future facility use
Revoked or Denied Applications
Reservations for groups meeting on a recurring basis may be cancelled in favor
of programs sponsored or conducted by the City at any time The City will
make every effort to provide ample notice If an accidental conflict in
scheduling reservations occurs or an urgent City need arises requiring the use
of the facility, every attempt will be made to relocate the permitee
2 An application may be revoked/or denied at any time under any of the following
circumstances
• If the application is found to contain false or misleading information
• Should an individual or group, member or guest, willfully or through gross
negligence or improper use mistreat the equipment or facilities or violate any
of the regulations established for use of the facilities
Kitchen/Kitchenette Use Conditions
• Kitchen facilities are available at the Senior Center only
• Kitchen shall not be opened for any group, other than a senior group, and unless
specific written approval is granted, and the kitchen rental fees are paid
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Facility Use Policy -October 8, 2013
Packet Pg 145
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RULES AND REGULATIONS
Basic Rules
In order for the activities and facilities to be enjoyed by everyone, the following basic rules of
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good conduct must be observed at all City facilities
1
All persons or organizations using a facility must abide by all municipal, state, and
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federal laws and regulations
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2
Responsible adults, 21 years or older, must be present at all times when groups of
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minors are using the facilities Security may be required
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3
Unruly behavior such as, but not limited to, shouting, running, quarreling, fighting, and
profane language are prohibited and subject to removal from facility Possession of or
use of alcohol or drugs is prohibited Betting and/or other forms of gambling shall not
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be allowed
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4
Skateboards, scooters, rollerblades, and bikes are not allowed in facilities
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No materials shall be attached to curtains, walls, ceiling or doors without prior
approval Groups using the facilities for dancing shall not use any wax or other
preparation on the floors
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The serving of red -based punch is strictly prohibited on carpeted areas
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Decorations are subject to staff approval Fireproof decorations must be used No
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group may hammer, tape, stick or staple anything to floors, walls, or ceilings
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Decorations may only be placed as designated by a City representative All set-up
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and take -down of decorations are the responsibility of the renter
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The use of rice, birdseed, confetti, or the like, or candles is strictly prohibited
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Supplies or equipment such as tables, chairs, dishes, silverware, cooking utensils, etc
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shall not be removed from the facility to which assignedLL
10
Persons in attendance shall restrict their activities to those facilities or portions thereof,
which their application entitles them
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The City shall not approve the following events for outdoor use motorized sporting
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events, aircraft and ballooning events, pyrotechnical uses, concerts with over 500
attendees, mechanical amusement devices, animal shows (including dog shows),
equestrian events, carnivals, circuses, boxing, car shows, swap meets, flea markets
and religious events that are a regular recurring use by a single congregation or
a
religious group, etc
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Facility Use Policy -October 8, 2013 73
Packet Pg 1 77
12a
Pico Park
Baseball Fields/Basketball Courts
Use of Facility
Pico Park is located at 21950 Pico Street This facility is normally open every day from 7 00
am to dusk
This facility is available with approval of a Facility Use Agreement (Exhibit "B") If a group is
approved for rental outside the normal operating hours, they may be required to pay City staff
costs
The Facility Use Agreement shall specify the duties and responsibilities of the user and the
City No individual or group may alter the courts or fields in any manner without the written
permission of the City Manager or his/her designee Any unauthorized modifications will be
removed/corrected at the expense of the individual or group making such unauthorized
modifications The grass areas shall not be used by the leagues between December 20 of
each year through the last day of February the following year to allow for maintenance and
recovery
Keys for the City -owned snack bar must be signed out by City staff to League Board officers
or any other non-profit group authorized by the City to use the snack bar Under no 00
circumstances shall any person change the locks to City -owned facilities - M
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Facility Use Agreements shall be effective for one year, and will not be renewed until all prior co
year fees have been paid in full
13 Facility Use Policy -October 8, 2013
Packet Pg 1 99
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City Hall Community Room
Facility Schedule
The Grand Terrace City Hall Community Room is located at 22795 Barton Road This facility
is normally open Monday through Thursday from 7 30 a m to 5 30 p m
The facility is available during non -operating hours with approval of the City and the
availability of supervisory personnel If a group is approved for rental outside the normal
operating hours, they will be required to pay City staff costs
Grand Terrace Senior Center and Petta Park
Facility Schedule
The Grand Terrace Senior Center and Petta Park are located at 22627 Grand Terrace Road
This facility is normally open Monday through Friday, 8 00 a m to 5 00 p m ,
The Senior Center, including Petta Park, are available Monday through Friday from 8 00 a m
to 5 00 p m to senior citizen groups, only The use of the Senior Center and Petta Park
outside of operating hours is not permitted
(The operation, maintenance and use of the Grand Terrace Senior Center, including Petta
Park, are subject to a Regulatory Agreement and tax credits, which restrict the use of the
facility to senior groups )
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Facility Use Policy -October 8, 2013:
Packet Pg 151
FEE SCHEDULE
Facilities Rental Fees
Any person, group or organization desiring to use the facilities of the City shall pay rates as
set forth below, these rates are set for hourly rental Fees shall be periodically reviewed and,
if necessary, recommended for revision by the City Council
Community Room or Senior Center
Grand Terrace Residents
$30 00 per hour
Non Grand Terrace Residents
$40 00 per hour
Non -profits during business hours
No Charge
$150 00 Returnable deposit, as long as there are no damages, decorations, set ups
or trash left behind
$10 00 Registration Fee
Picnic Shelters
Grand Terrace Residents -
$10 00 per hour, minimum 4 hour rental
Non Grand Terrace Residents
$15 00 per hour, minimum 4 hour rental
All park applications/permits require the following
$10 00 Registration fee
$50 00 Returnable deposit, as long as there are no damages, decorations, or trash left
behind
Separate payments for registration and deposit are required Method of payments accepted, cash or check
Court and Field Rental
$15 00 per hour for private use
Minimum 2 hours rental
Soccer and Little League $5 per player per
agreement year
Due at the end of agreement term
Basketball $3 per player peragreement year
Due at the end of the agreement term
Basketball Court Lighting
$2 00 per hour Due at the end of the agreement term
Field Lighting
$16 00 per hour June — September, Due at the end of the agreement term
$10 00 per hour October — May Due at the end of the agreement term
* Lighting Fees will be discounted by 50% through August 31, 2013 Beginning
September 1, 2013, the above rates will apply
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Facility Use Policy -October &, 2093
Packet Pg 153
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Exhibit B
CITY OF GRAND TERRACE
Facility Use Agreement
It is desire of the City of Grand Terrace ("City”) that all patrons who periodically use a City
building, room, land, park, area, or other City property (the "Facility") are able to enjoy the
Facility This agreement has been set in place to achieve that goal
The person signing this agreement and the organization on whose behalf the Facility rental
is being made (collectively the "Renter") are responsible for compliance with this agreement
All Renters are required to read and sign the Facility Use Agreement as part of the rental
Please read carefully, fill out Facility, Renter, and event sections, initial at the bottom of each
page, and sign in the signature page at the end of this document
1 FACILITY INFORMATION
Name of Facility
Address/Area/Location of Facility
2 RENTER INFORMATION
Contact name
Tel Home Work
Organization
Address, City, State, Zip
3 EVENT INFORMATION
Description of event
Date(s) of event Estimated attendance
Start time (incl set up) End time (incl cleanup)
For sports season, list hours and days of use
Open to the public? Yes No Will minors be present? Yes No
Admission fee charged? Yes No Will there be music? Yes No
Will food be served? Yes No Will food be sold? Yes No
4 CONDITIONS OF USE
A RESERVATIONS
1 Renters desirous of a Facility should make reservations well in advance of the
intended date of use because demand for facilities is high and dates fill quickly
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1 2 A Facility is not considered rented until (1) Renter delivers to the City the Facility Use
` - Agreement, rental fee, deposit, certificate of insurance, written evidence of permits
19
Packet, Pg 155
or limits If a copy of the insurance certificate is not on file prior to the event, the City
may deny access to the Facility
3 Renter shall report any personal injuries or property damage arising at any time
during and/or arising out of or in any way connected with Renter's use or occupancy
of the City's facilities and adjoining property to the City Manager or his/her designee,
in writing and as soon as practicable C
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4 Renter waives any right of recovery against the City, its officers, employees, and
agents for fires, floods, earthquakes, civil disturbances, regulation of any public lu
authority, and other causes beyond the their control Renter shall not charge results
of "acts of God" to the City, its officers, employees, or agents c
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5 Renter waives any right of recovery against the City, its officers, employees, and
agents for indemnification, contribution, or declaratory relief arising out of or in any,
way connected with Renter's use or occupancy of the Facility and adjoining property,
even if the City, its officers, employees, or agents seek recovery against Renter ,L
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D SECURITY L
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1 The City, at its sole discretion, may require a certain number of security officers for
the event Renter shall be responsible for procuring and paying for security officers
through the City or a private security agency c�
2 Renter is solely responsible for supervising all individuals at the Facility and adjoining
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property during the event The City is not responsible for providing this supervision
l' However, the City may evict individuals from the Facility during the event if their
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conduct is not in the best interest of the public or is deemed to be detrimental in any
way
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E SET UP / CLEAN UP
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1 Renter, caterers, bands, transportation of rental equipment, and related individuals
and activities will not be permitted access to the Facility prior to or after the reserved
event time period Renter shall be responsible for arranging access during the time
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requested for entry and exit of the Facility
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2 Renter shall not drive or permit to be driven nails, hooks, tacks, screws, poles, stakes
Z�
or other forms of fasteners into any part of the Facility and shall not make or allow to
zi
be made any alterations of any kind therein Renter shall not bring landscaping
W
materials, including soil and decomposed granite onto a park facility without the prior
y
written permission of the City Manager or his/her designee
>
3 Renter shall be responsible for all clean up of the Facility, including adjacent grounds,
at the end of the rental Renter shall pick up, bag, and remove all trash generated by
E
all activity in any way connected with its use of the Facility, leaving the Facility clean
and free of all trash and litter Renter shall also leave all fixtures, if any, in good
a
working condition
4 Renter shall not store any equipment or materials at the Facility or adjoining property
f without the prior written approval of the City Manager or his/her designee
21
Facility Use Policy -October 8, 2013
n
Packet, Pg 157
12a
7 if Renter violates any part of this agreement or reports false information to the City,
the City may refuse Renter further use of the Facility and Renter shall forfeit a portion
of or all of the rental fee and/or the deposit
8 The City shall document any misuse of the Facility by Renter in writing and submit to
Renter within three business days of confirmation of the misuse Such misuse may
result in cancellation of Facility use by the Renter and the organization represented by
w
Renter
w
9 The City may impose additional requirements as deemed necessary to protect the
health, safety, and/or welfare of the community
10 Any person aggrieved by the City's decision with respect to this agreement may
a
appeal to the City Manager or his/her designee in writing no later than five (5) days
after the City's decision has been communicated to the aggrieved party
11 If any provision of this agreement is held to be invalid or unenforceable, the remaining
,cc
provisions shall remain in full force and effect
Emergency Procedures
1 In the event of an emergency, Renter is required to call the City of Grand Terrace on -
call maintenance services at 1-800-426-6689, enter pager #6205, and leave a call
back number All required repairs shall be completed by the City of Grand Terrace
and are not to be made by Renter
o
v
I am an authorized agent of the organization submitting this agreement The information
o
provided in this Agreement is true and correct I have read and understand this
N
Agreement and the Facility Use Policy and agree to all of the rules, regulations, and
conditions of use
UN
Signature
>11
Print name
0
a
Organization
y
Address
Telephone Home Work
a
d
d
CITY USE ONLY
Rental fee Deposit Total paid
c
a�
s
Approved by
0
a
Title
Date
23
Facility Use Policy -October 8 2013
Packet Pg 159
CITY OF GRAND TERRACE
AGENDA & STAFF REPORTS
FOR THE
REGULAR MEETING OF THE CITY COUNCIL AND THE CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY
REDEVELOPMENT AGENCY & THE GRAND TERRACE HOUSING AUTHORITY
Tuesday, December 8, 2015
6 00 p.m. Regular Meeting
COUNCIL CHAMBERS
GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313
t
Darcy McNaboe, Mayor
Sylvia Robles, Mayor Pro Tem
Jackie Mitchell, Council Member
Doug Wilson, Council Member
Bill Hussey, Council Member
G Harold Duffey, City Manager
Richard, L Adams, City Attorney
Pat Jacquez-Nares, City Clerk
Sandra Molina, Community Development Director
Linda Phillips, Child Care Director
Cynthia H Fortune, finaace Director
The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6 00 p m
e
try CITY OF GRAND TERRACE CITY COUNCIL MEETING
H A REQUEST TO SPEAK FORM
TR
DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly
environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any
person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council
meeting shall be requested to leave the room and such person may be barred from further audience before the Council
DATE ( Z o t S
NAME A Y
ADDRESS
PHONE NUMBER (Please provide if information is being requested)
AGENDA ITEM NUMBER YOU WISH TO SPEAK ON
SUBJECT
w�.
DATE
NAME
ADDRESS
CITY OF GRAND TERRACE CITY COUNCIL MEETING
REQUEST TO SPEAK FORM
DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly
environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any
person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council
meeting shall be requested to leave the room and such person may be barred from further audience before the Council
PHONE NUMBER (Please provide if information is being requested)
AGENDA ITEM NUMBER YOU WISH TO SPEAK ON E - +— ( p
SUBJECT T, U & kll� bt 0r d I'/? GI G2 /9 — PU,/ i /lL
c�TYr
o • A E ACE
DATE
NAME
ADDRESS
CITY OF GRAND TERRACE CITY COUNCIL MEETING
REQUEST TO SPEAK FORM
L- V
DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting
the City in an orderly environment Public members attending Council meetings shall observe the same rules of
order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who
becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave
the room, and such person may be barred from further audience before the Council
C�C1i�Z1
Lu/j'l Aj L/-r A-✓tr
PHONE NUMBER (Please provide if information is being requested)
AGENDA ITEM NUMBER YOU WISH TO SPEAK ON
SUBJECT
DATE
NAME
ADDRESS
CITY OF GRAND TERRACE CITY COUNCIL MEETING
REQUEST TO SPEAK FORM
DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting
the City to an orderly environment Public members attending Council meetings shall observe the same rules of
order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who
becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave
the room, and such person may be barred from further audience before the Council
0
PHONE NUMBER (Please provide if information is being requested)
AGENDA ITEM NUMBER YOU WISH TO SPEAK ON
SUBJECT /4 r + `�^
CITY OF GRAND TERRACE CITY COUNCIL MEETING
REQUEST TO SPEAK FORM
DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting
the City in an orderly environment Public members attending Council meetings shall observe the same rules of
order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who
becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave
the room, and such person may be barred from further audience before the Council
DATE
NAME fA � � 2Q)CA )C
ADDRESS
PHONE NUMBER (Please provide if information is being requested)
AGENDA ITEM NUMBER YOU WISH TO SPEAK ON
SUBJECT
V']
DATE
NAME
ADDRESS
CITY OF GRAND TERRACE CITY COUNCIL MEETING
REQUEST TO SPEAK FORM
DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly
environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any
person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council
meeting shall be requested to leave the room and such person may be barred from further audience before the Council
E r�.19 I �
0
PHONE NUMBER (Please provide if information is being requested)
AGENDA ITEM NUMBER YOU WISH TO SPEAK ON
SUBJECT
V urT—
DATE
NAME
ADDRESS
CITY OF GRAND TERRACE CITY COUNCIL MEETING
REQUEST TO SPEAK FORM
DECORUNI AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly
environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any
person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council
meeting shall be requested to leave the room and such person may be barred from further audience before the Council
�- o l 5---
��6
PHONE NUMBER (Please provide if information is being requested)
AGENDA ITEM NUMBER YOU WISH TO SPEAK ON a
SUBJECT
�10 rynmV77I-Pti6( 0;?4
�-0
CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA a DECEMBER 8, 2015
Council Chambers Regular Meeting 6 00 PM
Grand Terrace Civic Center • 22795 Barton Road
CALL TO ORDER d 0 P M
Invocation was given by Pastor Alger Keough of Azure Hills Seventh-Day
Adventist Church please come forward and offer the Invocation
Pledge of Allegiance was led by PA_�
ROLL CALL
Attendee Name
Mayor Darcy McNaboe
Present
Absent
❑
Late
❑
Arrived
Mayor Pro Tern Sylvia Robles
❑
❑
Council Member Jackie Mitchell
lir
❑
❑
Council Member Doug Wilson
D-1
❑
❑
Council Member Bill Hussey
C�
10
❑
B SPECIAL PRESENTATIONS
San Bernardino County Sheriffs Departmentarterly Statistics Report - Lt O'Brine e,
C CONSENT CALENDAR ALL ITEMS 14Q ULLED ITEMS
1
2
3
-PfA
Motion Second Mel —
Vote
D
Waive Full Reading of Ordinances on Agenda
Approval of Minutes — Regular Meeting—11/10/2015
Amendment of On -Call Traffic Engineer Services Contract with Transportation,
Engineering, Planning, Inc (TEP)
RECOMMENDATION
1 Increase the TEP purchase order by $10,000 for increased traffic engineering
consulting services, and
2 Authorize the City Manager to execute the Contract
City of Grand Terrace Page 1
if
Agenda
Grand Terrace City Council
December 8, 2015
4 Approval of Check Register No 11302015 in the Amount of $309,844 72
RECOMMENDATION
Approve Check Register No 11302015 in the amount $309,844 72, as submitted, which
includes the Check Register Account Index for Fiscal Year 2015-16
0 Request by the Grand Terrace Little League for a Waiver of Facility Use Fees Related
T)(ft
to the Use of Pico Park ���,�,���,� ,Q,,� RECOMMENDATION D t��`""
Waive Facility Use fees in the amount of One Thousand Six Hundred and Twenty -Five
Dollars ($1,625 00)
C PUBLIC COMMENT TOTAL SPEAKERS
D CITY COUNCIL COMMUNICATIONS
Council Member Bill Hussey
Council Member Doug Wilson
Council Member Jackie Mitchell
Mayor Pro Tern Sylvia Robles
Mayor Darcy McNaboe
E PUBLIC HEARINGS
6 Truck Route Ordinance
RECOMMENDATION
Introduce by title only, waive further reading an ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF
CALIFORNIA AMENDING CHAPTER 10 04 OF TITLE 10 OF THE GRAND TERRACE
MUNICIPAL CODE BY RELOCATING AND RENUMBERING ARTICLE X
VIOLATIONS IN ITS ENTIRETY AS ARTICLE XI AND REPLACING ARTICLE X IN
ITS ENTIRETY WITH A NEW ARTICLE X ENTITLED DESIGNATED TRUCK ROUTE
Staff Presentation
�2'-� Public Hearing Open
Council Questions
Public Hearing Closed n? Speakers iil�j�
Motion s" I Second �rn ,
Vote -� D
M"P p- I
C►ty of Grand Terrace Page 2
Agenda Grand Terrace City Council December 8, 2015
7 Art in Public Places Ordinance
RECOMMENDATION WU �
-4-�
Introduce by title only, waive further reading an ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, ADOPTING ZONING
CODE AMENDMENT 15-03 AMENDING TITLE 18 OF THE MUNICIPAL CODE BY
ADDING CHAPTER 18 74 (ART IN PUBLIC PLACES) ESTABLISHING A PUBLIC
ART REQUIREMENT OR IN LIEU FEE EQUIVALENT FOR ALL NEW NOW
RESIDENTIAL DEVELOPMENT PROJECTS
Staff Presentation AA04 1�
Council Questions Public Hearing Open �7'
Public Hearing Closed 22jo,% Speakers
Motion 'Y Y Vt' Second 1 r
Vote ,-R. k-<D PC,,,,
F UNFINISHED BUSINESS — NONE
G NEW BUSINESS
8 Update and Direction on Implementation of Video Camera's in the Public -Right -Of- Way
and City Parks
RECOMMENDATION '
Provide Staff Direction on Next Steps to Implement Video Camera's in the Public -Right -
Of -Way and City Parks
DEPARTMENT CITY MANAGER
Staff Presentation . D[A *+E- f
Council Questions Speakers
Motion \1J\\GD Yl_ Second %Pf
Vote W � L , R
,�W1z�A
Wokoe
City of Grand Terrace Page 3
Agenda Grand Terrace City Council December 8, 2015
9 Amendment to the Statement of Benefits to Maintain Compensation for Grandfathered
Employees n
RECOMMENDATION �y'
Approve Resolution 2015 XX amending the Statement of Benefits Effective December
8, 2015 and rescinding Resolution 2015-10 effective December 8, 2015
Staff Presentation )�lA:
Council Questions vtflc Speakers 'wl
Motion Second -b
Vote
10 Palm Avenue and Van Buren Street Traffic Measures with Recommendations and
Request for Approval
RECOMMENDATION
1 Receive the Status Report and Preliminary Recommendations, and
2 Authorize the City Manager to Approve and Implement Final Recommendations
DEPARTMENT COMMUNITY DEVELOPMENT
Staff Presentation -5WPAV4
Council Questions
Speakers
Motion Second rn
Vote
WWI
City of Grand Terrace Page 4
Agenda
Grand Terrace City Council
q1 'v
yi December 8, 2015
i Z ku. -(
11 Approval of a Contractor Agreement Between The City of Grand Terrace and Tree Pros,
Inc for On -Call Citywide Tree Trimming Services
RECOMMENDATION
1 Approve a Contractor Agreement Between the City of Grand Terrace and Tree Pros,
Inc For On -Call Citywide Tree Trimming Services,
2 Appropriate $15,000 from Gas Tax Fund 16, and
3 Authorize the City Manager to Execute the Agreement
Staff Presentation
oe-NA o e
Council Questions Speakers v ��
Motion �J_ Y t Second 1,
Vote 5-o
12 Grand Terrace Facility Use Policy (Clarifications)
RECOMMENDATION
Receive and File or Request Staff return to Council with Formal Rate Schedule for Use
of City Facilities during Non -Operating Hours and a Specific Policy for the Senior Center
and At Peta Park
5i~
Staff PresentationLl F�EI�
Council Questions Speakersl'4-v
Motion )> 1.0 Second
Vote 6,0
H CITY MANAGER COMMUNICATIONS -
ADJOURN q - SJd P M
In Memory of Consuelo P Ramirez V � �ytg Q�j g �� U c`c—)hmg
The Next Regular City Council Meeting will be held on Tuesday, January 12, 2016 at
600pm
Agenda item requests must be submitted in writing to the City Clerk's office no later
than 14 calendar days preceding the meeting
City of Grand Terrace Page 5
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SCOPE OF WORK & SPECIFICATIONS
The City of Grand Terrace seeks the services of a qualified bidder to meet the needs of
the City in the most cost-effective and efficient manner possible to provide citywide on -
call tree maintenance, trimming, removal and arboricultural services in a thorough and
professional manner, and to provide labor, tools, equipment, materials and supplies
necessary to complete the work in a timely manner that will meet the City's
requirements J
A Pruning Standards and Specifications
1 The Contractor shall provide on -call citywide tree trimming services including
personnel and vehicles that would be required to complete the project Prior to
beginning work, the Contractor shall review with the Community Development
Director and Maintenance Crew Leader the various methods, tools, and work
scheduling to be used on the project
2 "On call services" includes trees in all public right of ways and on City
properties
3 Pruning will include structural pruning, crown rising, and crown cleaning in
accordance with the standards set forth by the International Society of
Arboriculture Pruning Standards (Best Management Practices) and the ANSI
A300 Standards
4 Contractor shall comply with Standards of CAL OSHA and the American
Standard Institute, Z133 Safety Requirements
5 Clearance pruning consist of crown raising to fifteen (15) feet over the
roadway and nine (9) feet over walkways and property
6 Maintenance pruning will remove all dead, broken, damaged, diseased or
insect infested limbs back to a safe area of the tree, not creating a stub All cuts
shall be clean, void of tearing, cracking or splitting
7 No gaffs, spurs, hooks or tree climbers shall be used in the pruning of trees,
but are allowed in the removal of trees
8 Contractor shall maintain one (1) bilingual (English and Spanish) speaking
foreman on site at all times
9 Removal of all trimmings shall be part of the work Furthermore, cleanup of
branches, logs and all debris resulting from tree removal or pruning shall be
-/
EXHIBIT A
3 Contractor shall provide and post temporary "No Parking" signs twenty four
(24) hours in advance of the work All posting material will be removed when
work is completed
D Emergency On -Call Work
1 Work under this contract may include emergency on -call removal or
emergency trim work as dictated by the City and weather conditions
E Quality of Work
1 All work shall be performed to the satisfaction of the Community Development
Director or her designee The Community Development Director or her designee
will inspect all operations, and approve or reject the work performed and/or
methods used
2 Contractor shall endeavor to maintain good customer relations at all times
The work shall be conducted in a manner which will cause the least possible
interference and annoyance to the public Work shall be performed by competent
employees and supervised by an experienced, English speaking supervisor The
Contractor shall be responsible to see that private property and vehicles at work
locations are not endangered or damaged during the course of work
3 Contractor shall exercise all necessary precautions when adjacent to aerial
and subterranean utilities In the event that aerial utility wires present a hazard to
the Contractor's personnel or others near the work site, work is to immediately
cease and the appropriate utility company notified Work shall then commence in
accordance with instructions from the utility company
4 It is agreed and understood that if the Contractor fads to perform the work as
specified herein, the Community Development Director may (1) consent to
accept such unsatisfactory service with an appropriate adjustment in the contract
price, based on established factor, or (2) may have such corrections made by
City forces or otherwise, and charge the cost thereof to the Contractor Those
discrepancies and deficiencies in the work that remain uncorrected after the date
set for correction may be the necessary justification for a billing adjustment
Unless otherwise negotiated, adjustment for this uncorrected work shall be
retention of the cost for the tree work involved
F Equipment
1 All bidders must have in their possession or available to them by formal
agreement at the time of bidding trucks, devices, chippers, hand tools, aerial and
other equipment and supplies which are necessary to perform the work as
outlined in these specifications The City may inspect such equipment or
agreements prior to the awarding of a contract
From the City Manager
Grand Terrace
11/30/2015
October City Council Roundup
Council Appropriates More Money for 2015/16 Budget
The City Council approved
the use of an additional
$471,000 for the 2015/16
budget The revenue was
surplus from last year's
budget Staff recommended
the Council appropriate
$471,000 into this year's
budget, with $235,000 for
immediate release to support
$155,000 The programs in-
clude A City Wide Camera
Project, Weekend Code En-
forcement, Summer Recrea-
tion and Youth Employment
Program, Senior Bus Pro-
gram, Business Incubator
and Soccer Field Mainte-
nance
Calls To Dispatch
For the Week
3s
30
2s
20 °N
is. _
10 —
s
0
21 Sep 4 Oct 11 Oct i&Oct 25•Oct 1 Nov
r Emergency i 1 1 0 0 1
■ Monty 1 29 29 24 31 16 26
apnonty2 20 20 20 9 14 9
an increase in Public Safety
Services, Child Care Equip-
ment, Holiday Decorations,
Youth-m- Government Pro-
grams and City Hall Plant
Maintenance
In that same action, staff will
be returning to Council with
Council reports to fund the
following Council approved
action at an estimated ex-
pense of approximately
An additional $87,000 was
approved by Council but
staff may have alternative
funding sources The pro-
grams consist of a Sidewalk
Inspection Program, New
Internet Site, Maintenance at
the Fire Station, and Tree
Trimming Inspection Pro-
gram If alternate sources are
found, the unused funds will
be returned to City Fund
Balance
[Edition 1, Volume 2]
o the Council
l,.
o arlup Newsletter
z.
t
Cat` Council monthly
brief descrip-
o s oftl�e actions taken by
la sty Council during the
n mathResidents that want a
or $,etailed description of
e events that occurred dur-
i g the Council meeting
sold review minutes, watch
council meetings live on
�°hannel 3, or review meet -
on demand at the City's
YouTube Channel —
hftp //tmyurl com/youtube-
'!&andterrace-ca
The Council Roundup news-
lettei is not an official record
of the Council's actions dur-
ing the monthly meeting
Council reports for all items
within the newsletter can be
reviewed by visiting the
C1ty's webpage at
www grandterrace-ca gov/
Thank you,
G Harold Duffey
City Manager
Page 1
Amendment to
Fireworks Ordinance
On September 22, 2015, the
City Council introduced an
ordinance to amend Chapter
8112 (Fireworks) of the
Municipal Code to regulate
the sale and use of safe and
sane fireworks, including
the establishment of a tem-
porary fireworks stand for
retail sale of safe and sane
fireworks, and the dates that
the fireworks can be sold
and discharged The Coun-
cil also increased fines for
use of illegal fireworks in
the City of Grand Terrace
This was the second reading
of the Ordinance Due to
staff error, the motion ap-
proved by Council was not
the item before Council and
the item was reintroduced
and at the October 13, 2015
meeting and approved on
October 27, 2015 meeting
Council Approves
Fee Waiver for
Foundation
The City Council waived
Special Event and Facility
Use Fees of $1,130 00 for
the Foundation of Grand
Terrace's use of Richard
Rollins Park for the com-
munity's annual Halloween
Festival The event includ-
ed music, snacks, game
booths and a dog costume
contest The bulk of the
fees include full cost recov-
ery for staff time and clean-
up of the park after the
event Staff recommended
the Council approve the fee
waiver because the Founda-
tion and other community
volunteers are assisting with
the City's overall mission to
enhance citizens' quality of
life with quality community
programs within the City's
overall fiscal constraints
Marketing of
Redevelopment
Property
The City Council approved
an agreement to hire
Rosenow Spevacek Group
(RSG) to market former Re-
development Agency Prop-
erty, which was recently
approved for the City to
move forward to develop,
when the State approved the
City of Grand Terrace's
Long Range Property Man-
agement Plan (LRPMP)
RSG will market the prop-
erty for the highest and best
commercial usage The
State required all communi-
ties with Redevelopment
Agencies to submit an
LRPMP if it held redevel-
opment property and did not
have an existing contract for
development The total con-
tract amount is $33,600
r or
Wine
the'Crty of Grand
Go unary 'Development
ent approved Land Use 15
:210 Michigan St, Unit 13
a "warehouse" type retail
business sells exotic
Daher °foods Customers
ers at�,tbe front office por-
ae space and the employ -
Nor by pulling the
warehouse stock Items
be ;purchased online and
11ledtan the same manner
I sells exotic meets
;liana, kangaroo, alligator,
nd more, and would like
pecialty beers and wines
m exotic fruits and spices
he 'applicant cannot receive the
desired liquor license because of
an1;over concentration of business-
es�tliat sell alcohol within the cen-
=sins tract Therefore the applicant
must obtain a finding of Public
y= Convenience or Necessity (PCN)
h_ `,However, it should be rioted that
Y over -concentration does not mean
that the negative or adverse im-
pacts have occurred within the
census tract, lust that based on the
ratio used, there are more licenses
existing than mathematically per-
mitted r
Page 3
I �I
12/8/2015
.�
THE BLUE MOUNTAIN CITY
CsRp D TERRAC r
y CALIFORNIA of ".
EST 1978 RRND TIER S
w�+
3rd Quarter2015
City Of Grand Terrace `
.r.�:
1111 A,
L
rd
3 Quarter 2015
Part I & 11 Crimes
Murder_
I 0
_ 1
_
Manslaughter
_
Rape
1 _ .IL 0
Robbery__
Aggravated Assault
;� �7_
i 8
Sim_ple_Assault
_ Rr �19
;_1428
Burglary
Larceny _ _
_ _
_—s-_ 104
, 109
GTA
33-
1
f
12/8/2015
Proactive vs. Reactive Calls For Service
• Reactive Calls are calls made by the public to our
dispatch center that require a deputy to respond
• 1 e A burglary call, burglary alarm, theft report
• Proactive Calls are self initiated by the patrol
deputy and don't require a response
• 1 e A business check, pedestrian check or traffic stop
Reactive
Proactive
TOTAL:
Calls For Service by hour
0100 0200 0300 0400 0500 0600 0700 0800 0900 1000 1100 1200 1300 1400 1500 1600 1700 1800 1900 2000 2100 2200
Hours
i
3
12/8/2015
Response Times
Emergency
20147
2015
Difference
Received to Dispatched
0 04 571
0 00 47
0 0410
Dispatched to Onscene
Lo 04 23
1 0 05 08
0 00 45
TOTAL
0 09 20
0 05 55
0 03 25
Priority 1
Received to Dispatched 0 04 52
0 05 13
0 00 21
Dispatched to Onscene
L0 06 49
00637
0 00 12
TOTAL
0 11417CO
11 50
0 00 09
Onscene to Clear 0 27 22 �0 26 27 0 00 55
v� m
Response Times by Priority
Annual
Difference
Emergency100(0
03 25
Priority 1
0 00 09
Priority 2
0 01.41
Priority 30
02 19
Priority 4 '
2014
Received
Dispatched
to
Dispatched
to
ONSCENE
TOTAL
00457
00423001
0
00452
0064901141
01309
0105202401
02039
0112503
0
01336
0100202338
2015
Recewed
atcedtoTOTAL
LON
47
CENE
00508
00555
0 05 13
0 06 37
0� 0
01501
01041
02542
Eo :2(�) 06
0 09 39
Of 29 45
01747
00918
02705
5
2014 SEASON
WITH REGISTRATION FEES OF $1001$105&$115, THE FOLLOWING DEMONSTRATES
THE IMPORTANCE OF PARENTS & PLAYERS PARTICIPATION IN CANDY SALES,
OBTAINING SPONSORS, AND SNACK BAR DUTY
UNIFORMS EQUIPTMENT
$64
UMPIRES
$40
FIELD MAINTAINENCE
$19
SCORE KEEPERS
$7
INSURANCE
$7
TROPHIES
$5
PONY FEES
$9
UTILITIES
$5
SNACK BAR MAINTAIN ENCE/EQUIPTMENT
$2
ADMIN
$2
PRINTING
$2
PROMOTION
$2
MISC
$4
SUBTOTAL
$171
FACILITIES IMPROVEMENTS
$34
EXTREME TEAM
$1
TOTAL
$206
NOTE For 1999 season through 2012 seaon the following was spent with limited
help from the City of Redlands*
*The City of Redlands charges RBY $18,000 rental each season for the use of fields
FIELD MAINTAINENCE $287,241
FACILITIES IMPROVEMENTS $660,582
UTILITIES $97,372
SNACK BAR MAINTAINENCE/EQUIPTMENT $32,525
TOTAL $1,077,720
R
November 13, 2015
To Sandra Molina, ECDD
City of Grand Terrace Planning Comimssion and City Council
Re New City Public Art "Fee"
Greetings I'm sorry not to be able to attend the meeting on the public art I did feel the need to again
voice my opinion about the proposal Having reviewed the most recent packet and upon further review
of the last PC meeting, I am strongly opposed to adding another required 1 % "fee" to the cost of
commercial/industrial development in our city I will attempt to outline my reasons
1) With the anemic economic recovery, I believe another mandatory fee would be a negative deciding
factor in whether a project goes forward or not Artwork is non -essential to development of property
And yet adding even 1 % to development fees in our city could send projects to near -by cities
In the last 6 months, the planning commission has approved 2 multi -unit residential projects I have
been told one is no longer financially viable because material costs have increased and the real estate
market cannot bear the increase And based upon the projections presented by the 2nd developer, the
other project seems headed in the same direction Adding costs, though they may seem small, often
stops development in its tracks
2) Another look at the 3 cities used for comparison to Grand Terrace show they are far from similar
(The following information was found through the 3 cities websites or wikipedia)
— Oroville is a 13 sq mile city and the County Seat of Butte County It is 65 miles north of
Sacramento It has a very large lake/rec area which has 1 million visitors annually There are 2
golf courses, 45+ miles of bike trails and at least 10 hotels The city budget is projected at
$12 886 million for 2016 yet their population is only 16,000 Tourism and recreational business
provide a large tax�base
— Cathedral City has more than 3 times the population (53,000) of Grand Terrace and has one of
the most affluent sections of Desert communities within it's border The downtown area was
completely revitalized by 2005 a new city hall was built and 130 acres of stores were built or
remodeled It has large hispanic, Jewish and LGBT communities Each year the city hosts
events that cater to visitors of these communities Also the city boasts a large business tax base
with one of the area's largest automotive malls leading the way Several famous people have
retired to Cat City The city budget is projected to be $12 65 million for 2015
— Emeryville is located right on the San Francisco Bay next to Berkeley The City has a very
large and dynamic arts and music community From their city website I counted 5 public art
projects currently sponsored by and on going in the city They have several major employers
including Pixar, IKEA, Novartis and AAA of Northern California They also have a very large
tourism business with several hotels The city collects a 5 5% utility tax and recently their City
Council increased the mimmum wage to $14 44 an hour for 2015 and on up to $15 60/hr by
2018 The city reported a whopping $65 5 million in revenue in 2014 for a population of almost
11,000 people
— None of the 3 cities listed above can be seen as comparable to GT Their city budgets easily
provide essential City services GT is fighting for survival To them, public art is a focus
because it does much more than to "provide quality of life" to residents, public art draws
visitors and tourists to their communities The city governments prosper because of additional
revenue that comes to the city through tourism GT doesn't appear to have tourism in its
foreseeable future
3) Of the 4 Inland Empire cities offered as comparable to GT, the respective annual revenues are
reported to be Riverside $211 5 million, Fontana $97 4 million, Redlands $68 million and Yucaipa
$18 1 million GT is around $4 5 million The larger cities of Riverside and Fontana encourage
developers to include aesthetically appealing items, but add no additional development burden Again
these cities revenues are solid Yet only Redlands requires an art tax on development Redlands, like
Emeryville, has a large arts and music community
4) Artwork can be rather subjective By endorsing "public art", local government puts itself in position
to alienate some residents Who will decide what "art" is acceptable for public display? One persons
artistic painting another considers pornographic One person sees an expensive and beautiful sculpture,
another sees an ugly hunk of metal where birds perch and create a maintenance nightmare What one
person considers art, another may consider offensive and thereby defeats the purpose of "adding to the
quality of their life" I believe nature's artwork is more beneficial to a city's residents than what some
call "art" Maybe we should focus on that
5) We need to prioritize our City's needs I believe our number one priority is to make the city
financially viable We need to grow reserves and snake sure essential City services are established
Streets and roads need to be repaired Parks and green areas need more attention That means adding
tax base Commercial development is vital to accomplishing these goals Our City Council just passed
a $4 58 million budget for the coining year Those cities who promote art have up to 20 times the
revenue we receive and are in little danger of default We have few commercial parcels available to
draw from Our City being small in population has many built in hindrances to development Let's not
add another obstacle by adding 1 % to the bottom line
In conclusion, it wasn't too long ago that our then City Council was looking at major budget shortfalls
and having to cut services and close parks The City became divided Some good City employees felt
they needed to find employment elsewhere and left Staff was cut to the bone We are just now catching
up on minutes and other important items our overworked and underpaid staff had to lay aside Our
City barely survived the last election cycle We need to do all we can to make sure that doesn't happen
again We must establish an increased tax base and reserves in the City coffers We have few options
and desperately need to secure commercial development Adding another unnecessary fee/tax is not
the way to do so
I urge the Commission and the City Council to vote no on the 1 % art fee/tax on commercial and
industrial development
Thank you for including my thoughts into the public record
Tom Comstock
Chairman, Planning Commission
12/8/2015
Projects Scope
1. $50,000 Appropriations approved on
October 27, 2015
2. Direction to work with Sheriff's Department.
3. Initiated Pilot Program on Barton/Mt Vernon.
4. City Staff and Sheriff access to camera via
smartphones tablets and computer.
5. Return to Council for direction.
1
12/8/2015
3
a
12/8/2015
Shield, Around City
Estimated Costs
1 Approximately $50,000 to create shield around city
(8 cameras)
2 Approximately $4,000 additional dollars to add
Parks Cameras
T 1
3 Security Lines `US proposed to develop mesh
network for City
4 Mesh network eliminates data fees, uses City
network
5 LPR cameras $15,000 per lane (3 cameras can be
purchased)
10
i
12/8/2015
Other Cities Comments
Mob Io Wi FI 3 11PM 66%®
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great as long as you can deliver power to
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CC Elaine Aguilar >,":�'
them Make sure the poles you plan on putting them
on are your poles or that you will have permission to
usethem Cal Trans and PG&E poles create some
obstacles
-
Security Lines US
Today at 12 23 PM
Our City Manager and I are Interested In purchasing
2 more POD systems in the beginning of next year
--
Mr Duffy
We are running a Wi FI system (antenna) from our
water tower to the PODS We can see / use the water
We haves used the Security Lines US Camera
tower line of sight from anywhere in our City So the
rl
products for a couple of years now and I have
option of moving the PODs as we need them Is a
been extremely happy with their product and
n
maJorfactor in our purchasing plan
i
their customer service
I Well built. easy software to use great picture
i
I am happy to speak to you or your staff in more
I etad at any time My contact information is
For us and our Infrastructure this wa the correct fit
I
I ncluded below
4
Any questions feel free to contact me
i
i
Best Regards
Chief Michael Brand
Fowler Police Department
Larry
128 South Filth Stree[
Fowler. Ca 93625
Chief Larry Giannone
iM1 834 3254
Director of Public Safety I City of Sierra Madre
hrandm(aimi.fowler.ea.us
Police & Fire
Office (62613555247_
13
7