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02/14/2017
CITY OF GRAND TERRACE AGENDA & STAFF REPORTS t FOR THE CITY COUNCIL Tuesday, February 14, 2017 6:00 p.m. Regular Meeting COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313 Darcy McNaboe, Mayor Sylvia Robles, Mayor Pro Tern Doug Wilson,'Council Member Bill Hussey, Council Member Brian Reinarz, Council Member G Harold Duffey, City Manager Pat Jacquez-Nares, City Clerk Richard L Adams, City Attorney Yanni Demitri, Public Works Director Linda Phillips, Child Care Director Cynthia A Fortune, Finance Director Sandra Molina, Planning &-Development Services Director The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6 00 p m A B Council Chambers CITY OF GRAND TERRACE CITY COUNCIL AGENDA • FEBRUARY 14, 2017 Regular Meeting Grand Terrace Civic Center • 22795 Barton Road 600PM The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www cityofgrandterrace org <http //www cityofgrandterrace orq> CALL TO ORDER Convene City Council Invocation Pledge of Allegiance ROLL CALL Attendee Name Present Absent { `Late Arrived Mayor Darcy McNaboe ❑ ❑ 0 Mayor Pro Tern Sylvia Robles r ❑ ❑ ❑ Council Member Doug Wilson ❑ ❑ ❑ Council Member Bill Hussey ❑ ❑ ❑ Council Member Brian Reinarz ❑ ❑ ❑ SPECIAL PRESENTATIONS — NONE CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the City Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion City of Grand Terrace Page 1 Agenda Grand Terrace City Council February 14, 2017 E PUBLIC HEARINGS To speak on Public Hearing Items, please fill out a Request to Speak Form and give it to the City Clerk Each person will be allowed 3 minutes to address the City Council If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you, or someone else, raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing 6 4 Priontization of Community Development Block Grant (CDBG) Funds for Program Year 2017-2018 RECOMMENDATION 1 Conduct a public hearing for the priontization of eligible applications for 2017-2018 Community Development Block Grant (CDBG) funding, and, 2 Prioritize funding allocations and authorize staff to submit the City's CDBG funding recommendation to the County of San Bernardino Economic Development Agency DEPARTMENT PLANNING & DEVELOPMENT SERVICES F UNFINISHED BUSINESS 5 City Council Discussion on AdvancejPlanning of 40 Acres North of Vivienda Avenue RECOMMENDATION 1 Staff requests that the City Council determine whether they wish to prioritize the proposal and bear the associated costs, and 2 If so, direct Staff to return with a professional services contract to implement the planning service DEPARTMENT PLANNING & DEVELOPMENT SERVICES G NEW BUSINESS 6 Report on the Feasibility of Establishing and Enhanced Infrastructure Financial District (EIFD) to Promote Economic Development and Community Infrastructure and approval of a contract with Kosmont to develop and Infrastructure Financial Plan (IFP) RECOMMENDATION 1 Approve Contract with Kosmont Companies in the amount of not to exceed $36,000 for outreach to public and private entities to establish an Infrastructure Financial Plan (IF,P) for the implementation of an EIFD with $16,000,000 of public infrastructure improvements, 2 Authorize the City Manager to execute the agreement, City of Grand Terrace Page 3 Agenda Grand Terrace City Council February 14, 2017 ADJOURN The Next Regular City Council Meeting will be held on Tuesday, February 28, 2017 at 600pm Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting City of Grand Terrace Page 5 0 MEETING DATE TITLE PRESENTED BY AGENDA REPORT February 14, 2017 Council Item Approval, of Check Register No 01312017 in the Amount of $685,852 25 Cynthia Fortune, Finance Director RECOMMENDATION Approve Check Register No 01312017 in the amount $685,852 25, as submitted, which includes the Check Register Account Index for Fiscal Year 2016-17 2030 VISION STATEMENT This staff report supports Goal #1, "Ensuring Our Fiscal Viability", through the continuous monitoring of expenditure budgets, allocations and operational costs BACKGROUND The check register, for the period ending January 31, 2017, has been prepared in accordance with Government Code §37202 and is hereby submitted for the City Council's approval The check register lists all vendor payments for the preceding month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment Check Register No 01312017 lists all payments made to vendors and employee reimbursements during the month of January The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and CRA Successor Agency Expenditure account number formats are XX-XXX-XXX [Fund - Department -Account] Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact A total of $685,852 25 in accounts payable checks were issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached check register Pavments larger than $10,000 Check Payee Description Amount No 73635 CALPERS REPLACEMENT 2016-17 REPLACEMENT $25,542 12 BENEFIT BENEFIT CONTRIBUTIONS Packet,Pg 6 APPROVALS Cynthia A Fortune Completed 02/07/2017 4 29 PM Finance Completed 02/07/2017 4 29 PM City Attorney Completed 02/08/2017 9 05 AM City Manager Completed 02/09/2017 4 34 PM City Council Pending 02/14/2017 6 00 PM Packet Pg 8 Check Register CITY OF GRAND TERRACE As of 1 /31 /2017 Check # Date Vendor Invoice # Invoice Description Inv Date Amount Check Total 73632 01/04/2017 ADT SECURITY SERVICES 610667172 3RD QTR SENIOR CENTER SECURITY MONITOF 12/26/2016 E 10-805-245-000-000 16083 16083 16083 73633 01/04/2017 KEVIN HOWARD BEARDSLEY 080-16 VIDEOOGRAPHER & VIDEO TRANSFER SERVIC 01/04/2017 E 10-125-250-000-000 30000 30000 30000 73634 01/04/2017 CAL DREAMSCAPE LANDSCAPE 212651 WEED ABATEMENT SVCS - SUCC AGY PROP 12/12/2016 E 32-370-255-000-000 79000 79000 79000 73635 01/04/2017 CALPERS REPLACEMENT BENEFIT 1000000148856 FY 2016-2017 REPLACEMENT BENEFIT CONTRII 12/22/2016 E 10-190-140-000-000 25,542 12 25 542 12 73636 01/04/2017 CHAMPION FIRE SYSTEMS INC 41410 FY 2016-17 SMOKE DETECTOR MONITORING 12/13/2016 E 10-195-245-000-000 58000 58000 58000 73637 01/04/2017 CINTAS CORPORATION 150 150798911 CHILD CARE SUPPLIES 12/28/2016 E 09-447-220-000-000 23921 23921 23921 73638 01/04/2017 CITY NEWSPAPER GROUP 24642 24641 ORDINANCE 302 E 10-125-230-000-000 ORDINANCE 301 E 10-125-230-000-000 12/15/2016 9065 9065 12/15/2016 8741 r; O N Cl) T" O 0 z L T rn d s U O O L c. c. Q O N r ti r O N V- M 0 0 z L 4) T OI M v m s (U m c m E s v 17806 Packet Pg 10 r Q Check Register CITY OF GRAND TERRACE As of 1 /31/2017 Check # Date Vendor Invoice # Invoice Description Inv Date Amount Check Total 73647 01/04/2017 OFFICE DEPOT 877892368001 PUBLIC WORKS/ PLANNING & DEVELOPMENT C 11/08/2016 E 10-175-210-000-000 27772 27772 877892195001 PUBLIC WORKS/ PLANNING & DEVELOPMENT C 11 /08/2016 E 10-175-210-000-000 12570 E 10-185-210-000-000 1200 13770 887076125001 OFFICE SUPPLIES 12/13/2016 E 10-120-210-000-000 8926 8926 890717003001 FY 2016-17 FINANCE DEPT OFFICE SUPPLIES 12/29/2016 E 10-140-210-000-000 3283 3283 890717002001 FY 2016-17 FINANCE DEPT OFFICE SUPPLIES 12/29/2016 E 10-140-210-000-000 31 78 31 78 887978198001 PUBLIC WORKS/ PLANNING & DEVELOPMENT C 12/15/2016 _ E 10-175-210-000-000 3001 3001 73648 01/04/2017 OZZYS AUTO GLASS 3784 SENIOR BUS WINDOW REPAIR 12/28/2016 E 10-120-250-000-000 33500 33500 73649 01/04/2017 ROADRUNNER SELF STORAGE INC 21010 DEC 2016 STORAGE RENTAL 12/16/2016 E 10-140-241-000-000 24800 24800 73650 01/04/2017 SYLVIA ROBLES DEC2016 HLTH- DEC 2016 HEALTH INSURANCE REIMB-SROBLE 01/04/2017 E 10-110-142-000-000 48541 48541 59930 33500 24800 485 41 ti T O N cM 0 0 z L N a� m Y d s V w 0 is 0 a a Q 0 N N ti 0 N r ch T— o 0 z L d T d Y v m s U 00 c d E s cc r Q Packet Pg 12 Check # Date Vendor Check Register CITY OF GRAND TERRACE As of 1 /31 /2017 Invoice # Invoice Description Inv Date Amount Check Total ti 73657 01/11/2017 BARRACUDA NETWORKS INC 1588588 FIREWALL SECURITY SOLUTION 12/15/2016 E 10-120-220-000-000 2,193 92 0 N co 0 0 2 193 92 Z m 73658 01/11/2017 CALPERS 457 PLAN PR END 123020 PR END 12302016 EMPLOYEE 457 PLAN CONTR 12/30/2016 r N B 10-022-63-00 1 09054 1 09054 v 1 09054 s U 73659 01/11/2017 CHAMPION FIRE SYSTEMS INC 41532 FY 2016-17 SMOKE DETECTOR MONITORING 12/26/2016 _ — E 10-195-245-000-000 14400 14400 0 14400 a CL Q 73660 01/11/2017 FRUIT GROWERS SUPPLY 91825547 LANDSCAPE MAINTENANCE SUPPLIES 12/27/2016 c E 10-195-245-000-000 51 57 N 51 57 N v 51 57 0 N 73661 01/11/2017 HIGH TECH SECURITY SYSTEMS 120284 FEB SECURITY ALARM & FIRE MONITORING SV 01/02/2017 M E 09-447-247-000-000 9000 c 9000 0 120357 SECURITY ALARM & FIRE MONITORING SVCS 01/02/2017 E 10-175-246-000-000 2500 N E 10-195-247-000-000 2500 m E 10-450-246-000-000 2500 w 7500 v m 16500 s U 73662 01/11/2017 HOUSE OF PLASTICS 13659 REPLACED PELIX GLASS FOR BIKE KIOSK 11/15/2016 m E 10-195-245-000-000 4059 = 4059 m E 4059 �a r Q Packet Pg 14 Check # Date Vendor Check Register CITY OF GRAND TERRACE As of 1/31/2017 Invoice # Invoice Description Inv Date Amount Check Total ti 73671 01/11/2017 MKW ANALYTICS DEC 2016 MKW 2017-18 ROPS PROFFESIONAL SERVICES 01/04/2017 r O N r E 32-200-250-000-000 1,57250 0 1,57250 0 1 57250 Z L d 73672 01/11/2017 OFFICE DEPOT 887414599001 PUBLIC WORKS/ PLANNING & DEVELOPMENT C 12/15/2016 T E 10-185-210-000-000 4663 co 4663 Y 4663 t� s U 73673 01/11/2017 PUBLIC EMPLOYEES RETIREMENT PR END 123020 PR END 12302016 PERS RETIREMENT CONTRIB 12/30/2016 0 B 10-022-62-00 8 349 31 8,34931 0 834931 Q- Q. Q 73674 01/11/2017 BRIAN REINARZ JAN 2017 BR JAN HEALTH INSURANCE REIMBURSEMENT 01/11/2017 c E 10-110-142-000-000 29524 N T" 29524 N 29524 r 0 N 73675 01/11/2017 S B COUNTY CLERK OF THE BOARE01052017 NOE NOTICE OF EXEMPTION FILING FEE ZONE CHA 01/11/2017 j E 10-370-230-000-000 5000 c 5000 0 5000 d r 73676 01/11/2017 SAN BERNARDINO VALLEY 01112017 SETTLEMENT AND RELEASE-PAYMENT#6 01/11/2017 N B 33-021-20-10 229 536 00 tY E 33-300-200-000-000 6 770 13 236 306 13 d s 236,306 13 U 00 r c m E s 0 Q Packet Pg 66 Check # Date Vendor 73681 01/11/2017 SO CA GAS COMPANY 73682 01/11/2017 SOFTERWARE INC 73683 01/11/2017 SPARKLETTS 73684 01/11/2017 SYSCO RIVERSIDE INC Check Register CITY OF GRAND TERRACE As of 1131 /2017 Invoice # Invoice Description DEC2016 NATUI DEC2016 NATURAL GAS E 09-447-238-000-000 E 10-190-238-000-000 E 10-805-238-000-000 DEC2016 CNG C DEC2016 CNG GAS E 09-440-272-000-000 E 10-175-272-000-000 E 10-185-272-000-000 Inv Date Amount Check Total 01/11/2017 17492 1 ARA, Rn 01/11/2017 260 7 An 2 139 83 2016-00000791 C CARE BILLING MANAGEMENT SOFTWARE 11/15/2016 E 09-445-241-000-000 4800 E 09-446-223-000-000 4800 E 09-447-241-000-000 4800 9637116 010117 DEC 2016 BOTTLED WATER E 09-447-238-000-000 E 10-190-238-000-000 E 10-805-238-000-000 1200055569 FY 2016-17 C CARE FOOD SUPPLIES E 09-441-220-000-000 E 09-447-220-000-000 120055570 FY 2016-17 C CARE FOOD SUPPLIES E 09-446-220-000-000 14400 01/11/2017 9397 1 qd 11 01 /04/2017 1 547 49 20424 1,751 73 01/04/2017 ti 0 N M 0 0 Z L d N a� m Y m t C) 0 Ta 0 Q. c. a 0 N T- N ti 0 N T- c9 r O 0 Z L d r T 0 m m s V 00 r C m E s 2 062 35 w r _ a Packet Pg 18 14400 32023 Check Register CITY OF GRAND TERRACE As of 1/31/2017 Check # Date Vendor Invoice # Invoice Description Inv Date Amount Check Total 73691 01/18/2017 ACCELA INC 774375 INV-ACC27077 DEC MINUTETRAQ SUBSCRIPTION & HOSTING 01/01/2017 E 10-125-250-000-000 55000 55000 INV-ACC27078 DEC MINUTETRAQ SUBSCRIPTION & HOSTING 01/01/2017 E 10-125-250-000-000 54000 54000 1 09000 73692 01/18/2017 ACCENT GRAPHICS AND DESIGN 17-0838 250 CARDS- AMANDA GONZALEZ 500 CARDS- E 01/04/2017 E 10-185-210-000-000 8640 8640 8640 73693 01/18/2017 CHEVRON TEXACO CARD SERVICE49375781 DEC 2016 VEHICLE FUEL 01/06/2017 E 10-175-272-000-000 38564 E 10-185-272-000-000 2559 41123 41123 73694 01/18/2017 CLEAN STREET 84794 DEC 2016 STREET SWEEPING SERVICES 12/31/2016 E 16-900-254-000-000 4,83334 4,83334 4 833 34 73695 01/18/2017 MASAKO GIFFORD REIM- MASAKO REIMBURSEMENT FOR 2016 ANNIVERSARY DIN 01/17/2017 E 10-805-220-000-000 5405 5405 73696 01/18/2017 MOORE IACOFANO GOLTSMAN INC 0047011 FY 2016-17 PARK ASSESSMENTS AND DESIGN 12/21/2016 E 49-445-702-000-000 1,47000 1 470 00 - 1 470 00 ti r N r co r 0 O Z L T m t U 4- O O L a c. Q 0 N N ti r 0 N r Cl) r O O Z L m N d 0- 19 d t V 00 c m E t R r Packet Pg 20 Check Register CITY OF GRAND TERRACE As of 1/31/2017 Check # Date Vendor Invoice # Invoice Description Inv Date Amount Check Total ti 73702 01/18/2017 TIME WARNER CABLE 8448 4289 JAN JAN-FEB CHILD CARE INTERNET SERVICES 01/07/2017 E 09-447-238-000-000 9999 9999 8448 7046 JAN-JAN-FEB CITY HALL CABLE SERVICES 01/06/2017 E 10-805-238-000-000 6884 6884 73703 01/18/2017 TODD PETERS ELECTRIC 1205016-03 ELECTRICAL REPAIRS 12/05/2016 E 10-195-246-000-000 1,88700 1,88700 1205016-02 ELECTRICAL REPAIRS 12/05/2016 E 10-195-246-000-000 46600 46600 1205016-01 ELECTRICAL REPAIRS 12/05/2016 E 10-195-246-000-000 30000 30000 73704 01/25/2017 ALL LEAGUE FENCE CO 2228 TEMPORARY FENCE RENTAL 01/18/2017 E 10-175-240-000-000 40000 40000 m i8 83 w v m s C) y- 0 tc O a c. Q 0 N T_ N i3 00 r 0 N V_ cM T" Cl 0 z 40000 w N 73705 01/25/2017 AMERICAN FIDELITY ASSURANCE C B565873 FEB EMP PAID ACCIDENT/SUPP LIFE 01/13/2017 B 23-250-20-00 49596 49596 v 49596 s U m E t ct cv r Q PacketPg 22 Check Register CITY OF GRAND TERRACE As of 1/31/2017 Check # Date Vendor Invoice # Invoice Description 73709 01/25/2017 CA PUB EMPLOYEES RETIRE SYSTE2209 FEB PERS HEALTH INSURANCE E 09-447-142-000-000 B 10-022-61-00 E 10-120-142-000-000 E 10-125-142-000-000 E 10-175-142-000-000 E 10-190-142-000-000 E 10-370-142-000-000 E 10-450-142-000-000 E 16-175-142-000-000 E 32-200-142-000-000 E 65-425-142-000-000 Inv Date Amount Check Total 02/14/2017 1 13894 391804 1 49400 43345 1 618 21 1,45335 1 01239 11559 28897 80910 57388 12,855 92 12 855 92 73710 01/25/2017 CALPERS 457 PLAN PR END 011320 PR END 01132017457 PLAN CONTRIBUTIONS 01/13/2017 B 10-022-63-00 1 11632 1,11632 73711 01/25/2017 S B COUNTY SHERIFF DEPT CENTR EVERY15 EVERY 15 MINUTES ALLOCATION 01/25/2017 E 64-410-250-320-000 4 000 00 4,00000 4 000 00 73712 01/25/2017 DENTAL HEALTH SERVICES 457142 FEB EMPLOYEE DENTAL INSURANCE 01/16/2017 B 10-022-61-00 571 80 571 80 571 80 73713 01/25/2017 EYEMED FIDELITY SECURITY LIFE 163077098 JANUARY EMPLOYEE PAID VISION INSURANCE 01/01/2017 B 10-022-61-00 11670 11670 11670 km Packet Pg 24 Check # Date Vendor Check Register CITY OF GRAND TERRACE As of 1 /31/2017 Invoice # Invoice Description Inv Date Amount Check Total 73721 01/25/2017 MIDAMERICA ADMIN AND RETIRE PR END 011320 PR END 01132017 ARS RETIREMENT CONTRIBU 01/13/2017 B 10-022-68-00 27970 27970 73722 01/25/2017 MUNISERVICES LLC 73723 01/25/2017 OFFICE DEPOT 73724 01/25/2017 ON TRAC 0000044400 DEC 2016 BUSINESS LICENSE SRVCS 01/25/2017 E 10-140-250-000-000 1 46736 1 467 36 0000044459 DEC 2016 BUSINESS LICENSE SRVCS 01/09/2017 E 10-140-250-000-000 131 95 131 95 892517039001 PAPER INK AND KITCHEN SUPPLIES 01/09/2017 E 10-190-212-000-000 53995 E 10-190-220-000-000 2731 56726 891198325001 PUBLIC WORKS/ PLANNING & DEVELOPMENT C 01/04/2017 E 10-172-210-000-000 5005 E 10-370-210-000-000 11 87 8554807 DEC PLAN CHECK DELIVERY SERVICES 12/31/2016 E 10-172-210-000-000 61 92 535 535 27970 1 59931 62918 535 73725 01/25/2017 ONE SOURCE DISTRIBUTORS OSD 4 2016 2016 4TH QUARTER ECONOMIC DEVELOPMENT 01/25/2017 R 10-300-03 22,425 50 22 425 50 22 425 50 73726 01/25/2017 PUBLIC EMPLOYEES RETIREMENT PR END 011320 PR END 01132017 PERS RETIREMENT CONTRIB 01/13/2017 B 10-022-62-00 8 184 37 8,18437 8 184 37 PacketPg 26 Q Check # Date Vendor Check Register CITY OF GRAND TERRACE As of 1/31/2017 Invoice# Invoice Description 73733 01/25/2017 WEST COAST ARBORISTS INC 120083-A Inv Date Amount Check Total TREE TRIMMING SERVICES 10/31/2016 E 20-200-708-000-000 56400 56400 56400 73734 01/25/2017 WESTERN EXTERMINATORS CO 4729398 PEST CNTL SRVS CITY HALL BLDG & SAFETY 12/31/2016 E 10-195-245-000-000 8900 E 10-805-245-000-000 3800 12700 73735 01/25/2017 WILLDAN 002-17511 DEC 2016 PLAN CHECK/INSPECTION SERVICES 01/04/2017 E 10-172-250-000-000 7 700 00 7 700 00 002-17519 DEC BUILDING OFFICIAL COVERAGE 01/04/2017 E 10-172-250-100-000 3,31500 3,31500 1042017 01/04/2017 US POSTAL SERVICE NEOPOST PO 01042017 NEO POSTAGE ON -CALL FOR POSTAGE METER 01/04/2017 E 10-190-211-000-000 5 000 00 105 checks in this report 12700 11 01500 5 000 00 Total Checks 685,852 25 PacketPg 28 AGENDA REPORT MEETING DATE February 14, 2017 Council & Successor Agency Item TITLE Approval of a Professional Services Agreement with Interwest Consulting Group for Interim Public Works Director Personnel Services PRESENTED BY Cynthia Fortune, Finance Director RECOMMENDATION 1 Approve a Professional Services Agreement Between the City of Grand Terrace and Interwest Consulting Group for Interim Public Works Director Personnel Services, and 2 Authorize the City Manager to execute the Agreement 2030 VISION STATEMENT This staff report supports the Mission to preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of fiscally responsible government It also supports our Core Values by continuing to provide exceptional customer service to the residents of the City of Grand Terrace BACKGROUND On January 12, 2016 City Council approved the elimination of the Community Development Department and created two new departments 1 Planning and Development Services Department, to include a Planning, b Building and Safety, and c Code Enforcement 2 Public Works Department, to include a Public Works, b Engineering, c Streets, d Infrastructure, and e Parks and Facilities Maintenance In conjunction with the creation of two new departments, City Council approved the elimination of the Community Development Director position and replaced it with two new positions 1 Director of Planning and Development Services, and 2 Director of Public Works Packet 09 29 hiring Interwest to fill the gap until such a time that a permanent Public Works Director is hired Interwest staff has direct public sector experience serving in senior and executive management positions with public agencies throughout California The Interim Public Works Director is a former Public Works Director/Chief Engineer with a local public agency with extensive experience in managing a Public Works department The City has had experience in dealing with Interwest, they have provided exceptional consulting services Interwest has carefully crafted their scope of work in consideration of the City's needs and limited resources Once a permanent Public Works Director is appointed, Interwest will reduce their resources and ensure a smooth transition from the Interim Public Works Director to the permanent one The City received a cost proposal in the amount of twenty thousand and four hundred dollars ($20,400) from Interwest to provide Interim Public Works Director Personnel services until June 30, 2017 FISCAL IMPACT Funding for this agreement will be derived from the salary savings generated from the Public Works Director position Fund No Fund Title Description Amount 10 General Fund 10-175 Public Works (Salaries) $10,200 16 Gas Tax Fund 16-175 Public Works (Salaries) j1Q.,200 Sub -total $20,400 10% Contingency 2 040 TOTAL igg,440 ATTACHMENTS • Attachment 1 - Agreement for Consulting Services FINAL (DOCX) • Exhibit A- Scope of Services -Interim Public Works Director Services(DOCX) • Exhibit B - Schedule of Compensation (DOCX) • Exhibit C - Insurance (DOCX) APPROVALS Cynthia A Fortune Completed 02/07/2017 8 36 PM City Attorney Completed 02/08/2017 4 00 PM Finance Completed 02/08/2017 4 20 PM City Manager Completed 02/09/2017 4 33 PM City Council Pending 02/14/2017 6 00 PM Packet 06 31 ATTACHMENT - 1 AGREEMENT FOR CONSULTANT SERVICES FOR INTERIM PUBLIC WORKS DIRECTOR THIS AGREEMENT ("Agreement") is made as of this day of February, 2017 by and between the CITY OF GRAND TERRACE ("City") and INTERWEST CONSULTING GROUP ("Consultant") 1 CONSULTANT'S SERVICES Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit A 2 TERM OF AGREEMENT The term of the agreement shall be from February 6, 2017 through June 30, 2017 A month -to -month extension may also be authorized per this agreement if agreed to by Interwest and the City Manager 3 FAMILIARITY WITH WORK By execution of this Agreement, Consultant warrants that M (1) It has thoroughly investigated and considered the work to be o performed, based on all available information (2) It carefully considered howthe work should be performed, and (3) It fully understands the difficulties and restrictions attending the performance ofthework under this Agreement (4) It has the professional and technical competency to perform the work and the production capacity to complete the work in a timely manner with respect to the schedule included in the scope of services 4 PAYMENT FOR SERVICES City shall pay for the services performed by Interwest pursuant to the terms of this Agreement, the compensation set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit B 5 TIME FOR PERFORMANCE Consultant shall not perform any work under this IL Agreement until (a) Consultant furnishes proof of insurance as required under Paragraph "8" of this Agreement All services required by Consultant under this s Agreement shall be completed on or before the end of the term of the Agreement a 6 DESIGNATED REPRESENTATIVE Consultant hereby designates Michael Kashiwagi as the Consultant Representative, and said Representative shall be responsible for job performance, negotiations, contractual matters, and w a 1 Packet Pg 32 :3a 12 STANDARD Consultant agrees that the services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily provided by an experienced and competent professional organization rendering the same or similar services Consultant shall re - perform any of said services, which are not in conformity with standards as determined by the City 13 CONFIDENTIALITY Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City City shall grant such authorization if disclosure is required by law All City data shall be returned to City upon the termination of this Agreement Consultant's covenant under this Section shall survive the termination of this Agreement 14 RECORDS AND INSPECTIONS Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours 15 OWNERSHIP OF CONSULTANT'S WORK PRODUCT All reports, documents, all analysis, computations, plans, correspondence , data, information, computer media, including disks or other written material developed and/or gathered by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City Such Material shall not be the subject of a copyright application by Consultant Any re -use by City of any such materials on any project other than the project for which they were prepared shall be at the sole risk of City unless City compensate Consultant for such use Such work product shall be transmitted to City within ten (10) days after a written request therefore Consultant may retain copies of such products 16 NOTICES All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail Notice sent by mad shall be addressed as follows City G Harold Duffey, City Manager, City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 Consultant Michael Kashiwagi, Interwest Consulting Group 9300 West Stockton Blvd , Suite 105 Elk Grove, Ca 95758 (916) 683-3340 ' 00 N Q Packet Pg 34 23 CONFLICT OF INTEREST Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest 24 ECONOMIC INTEREST STATEMENT Consultant hereby acknowledges that pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted by City hereunder, Consultant is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest Statement (Form 700) with the City Clerk, for each employee providing advise under this Agreement, prior to the commencement of work 25 POLITICAL ACTIVITY/LOBBYI NG CERTIFICATION Consultant may not a` conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is co being performed as a part of this Agreement M 26 NON-DISCRIMINATION In the performance of this Agreement , Consultant 2 shall not discriminate against any employee, subcontractor , or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age physical or mental handicap, medical condition, or sexual a orientation Consultant will take affirmative action to ensure that subcontractors z and applicants are employed, and that employees are treated during : employment, without regard to their race, color, creed, religion, sex, marital a) status, national origin, ancestry, age, physical or mental handicap, medical 2-1 condition, or sexual orientation N c 27 AUDIT OR EXAMINATION Consultant shall keep all records of funds received N from City and make them accessible for audit or examination for a period of o three years after final payments are issued and other pending matters L w 28 MODIFICATION OF AGREEMENT This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or d otherwise affected, except by a written amendment signed by all parties P a 29 WAIVER If at any time one party shall waive any term, provision or condition of this Agreement, either before or after any breach thereof, no party shall thereafter be deemed to have consented to any future failure of full performance hereunder .Ec w a 30 COVENANTS AND CONDITIONS Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition w w a 5 Packet Pg 36 Agreement shall be effective only if it is in writing and signed by all parties Dated CITY Darcy McNaboe, Mayor Dated INTERWEST CONSULTING GROUP APPROVED AS TO FORM Richard L Adams, II, City Attorney ATTEST Pat Jacques-Nares, City Clerk 7 co N M Michael Kashiwagi, Interwest , co_ Q Packet Pg 38 ICO TERWEST NSULTING GROUP EXHIBIT A Scope of Services Interim Public Works Director City of Grand Terrace Interwest Consulting Group (Interwest) will supplement and augment the City of Grand a Terrace Public Works engineering staff and serve in the capacity of Interim Public Works Director Interwest will provide technical assistance and support to the City Manager, City Council, City Commissions and community and business stakeholders on public works programs, policies, activities, and projects Interwest will provide an Interim = Director on -site as agreed upon and in consultation with the City Manager as well as co being available off -site to respond to questions as needed Interwest will also provide additional services requested by the City including Project Management, Traffic Engineering, Transportation Planning, Construction Management, Geographic Information System (GIS), Information Technology (IT), Real Property Acquisition, Preparation of Grant Applications, and Development Plan Review Specific services will include ✓ Prepare written reports, attend meetings, and present information to the City N Manager, City Council, and City Commissions, ✓ Provide written updates on projects and high priority activities of importance to L the City Manager and City Council, o ✓ Attend meetings with City staff, regional staff and regional/regulatory agencies on L protects, issues, or other matters of interest to the City of Grand Terrace, 3 ✓ Represent the City's interests in disseminating information to public officials, 2 community leaders, developers, contractors, and the general public, ✓ Review and provide opinions on initial inquiries relating to land development a matters, ✓ Provide technical assistance to City staff on matters related to municipal engineering including civil, transportation, traffic, water resources, and structural N engineering, ✓ Proactively establish working relationships and coordination with other public agencies and utility companies related to public works and municipal engineering matters, c ✓ Provide technical recommendations on regional policy issues relevant to the City, o ✓ Provide development processing, plan and map checking, and on -site oversight for new development activity as directed, a ✓ Provide City Surveyor review and approval duties that includes Map review, legal descriptions, lot line adjustments, and sign/stamp all documents in technical x compliance with the City ordinances and the State Map Act, w ✓ Research, prepare, and coordinate grant funding requests, ✓ Develop specific finance plans, lighting and landscape districts, and strategies E necessary to implement development projects in the City, a 1500 S HAVEN AVE I SUITE 220 • ONTARIO, CALIFORNIA 91761 TEL 909 705 5957 e FAx 909 705-5957 • www interwestggarp com Packet Pg 39 EXHIBIT B SCHEDULE OF COMPENSATION AMOUNT OF COMPENSATION For performing and completing all services pursuant to Exhibit A - Scope of Services, the fee for the period February 6, 2017 through June 30, 2017 shall not exceed $22,440 (Original contract amount of $20,400 plus a 10% contingency) BILLING At the end of each calendar month in which services are performed or expenses are incurred under this Agreement, Interwest shall submit an invoice to the City at the following address City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 The invoice submitted pursuant to this paragraph shall show the o 1 Purchase order number, a r 2 Name and hours worked by each person who performed services d during the billing period, 3 The title/classification under which they were billed, c 4 The hourly rate of pay, co 5 Actual out-of-pocket expenses incurred in the performance of services, N and, 6 Other such information as the City may reasonably require III METHOD OF PAYMENT Payment to Interwest for the compensation specified in Section I, above, shall be made after the City Manager or designee determines that the billing submitted pursuant to Section II, above, accurately reflects work satisfactorily performed City shall pay Interwest within thirty (30) days therefrom IV SCHEDULE OF HOURS The table below reflects the proposed work hour schedule for the Interim Public Works Director from February 6, 2017 through June 30, 2017 Schedule Time Rate Hours Days Weeks Total Weekly Feb 6-27 $150 00 6 4 4 $14,400 00 Phase II (Mentor) Mar 6-17 $150 00 6 2 2 3,60000 Phase III (Check -in) Mar 20 - Jun 30 $150 00 2 1 8 2,40000 Sub -total $20,400 00 10% Contingency 2,040 00 GRAND TOTAL jZ&44=M Q Packet Pg 41 fad EXHIBIT C INSURANCE Interwest shall maintain throughout the duration of the term of the Agreement, liability insurance covering Interwest and, with the exception of Professional Liability Insurance, designating City including its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants, as additional insured against any and all claims resulting in injury or damage to persons or property (both real and personal) caused by any aspect of Interwest 's work, in amounts no less than the following and with such deductibles as are ordinary and reasonable in keeping with industry standards It shall be stated, in the Additional Insured Endorsement, that Interwest's insurance policies shall be primary as respects any claims related to or as the result of Interwest 's work Any insurance, pooled coverage, or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be non-contributory Professional Liability Insurance $1,000,000/$2,000,000 General Liability a) General Aggregate $2,000,000 b) Products Comp/Op Aggregate $2,000,000 c) Personal & Advertising Injury $1,000,000 d) Each Occurrence $1,000,000 e) Fire Damage (any one fire) $50,000 f) Medical Expense (anyone person) $5,000 Workers' Compensation a) Workers' Compensation Statutory Limits b) EL Each Accident $1,000,000 c) EL Disease - Policy Limit $1,000,000 d) EL Disease - Each Employee $1,000,000 Automobile Liability a Any vehicle, combined single limit $1,000,000 Interwest shall provide thirty (30) days advance notice to City in the event of material changes or cancellation of any coverage Certificates of insurance and additional insured endorsements shall be furnished to City thirty (30) days prior to the effective date of this Agreement Refusal to submit such certificates shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement -Packet Pg' 42 haAGENDA REPORT MEETING DATE February 14, 2017 Council Item TITLE Priontization of Community Development Block Grant (CDBG) Funds for Program Year 2017-2018 PRESENTED BY Sandra Molina, Planning & Development Services Director RECOMMENDATION 1) Conduct a public hearing for the priontization of eligible applications for 2017-2018 Community Development Block Grant (CDBG) funding, and, 2) Prioritize funding allocations and authorize staff to submit the City's CDBG funding recommendation to the County of San Bernardino Economic Development Agency 2030 VISION STATEMENT This staff report supports, in part, our Vision of a place where residents can enjoy quality of life that fosters pride and an engaged community, in that the CDBG program funds community programs that benefit Grand Terrace residents BACKGROUND The City participates in the Federally -funded Community Development Block Grant (CDBG) Program as a cooperating city administered by the San Bernardino County Economic Development Agency (County) Eligible activities for CDBG must meet one of the following national objectives as follows 1) principally benefiting low -and moderate -income persons, 2) eliminating blight, and 3) meeting an urgent need The types of projects and programs that may be considered for funding include constrdction and rehabilitation of publicly -owned facilities, handicapped accessibility improvements and infrastructure improvements, such as sidewalks, street, drainage, water and sewer systems Also included is rehabilitation of housing for low- and moderate -income households, demolition and clearance to abate health hazards, and public services that are new or expanding and are directed toward meeting a community service need Each program year, the County publishes Notice of Funding Availability (NOFA) for the next CDBG program year, and also notifies cooperating cities of the same The City then notifies past applicants of the NOFA and deadline to submit applications The organizations submit their completed applications directly to the County The County collects and reviews applications and forwards eligible applications to the City for recommendations on funding priontization The City Council is required to make its funding recommendations at a noticed public hearing The recommendations are Packet#Pg 44 easy reference Table 2 lists the six proposals The total funding requested by the six applicants is $77,614 Table 2 2016-2017 Eligible Applications Applicant Project Total Funding FY 2016-2017 Recommendations Funding Since FY 2010-2011 Request SB County Con't - Literacy $54,109 $10,000 Library Grand Education Terrace Branch Family Services Con't- Provision of meals $27,551 $10,000 Association at senior centers and home delivery for seniors City of Grand Con't - Enhanced code $134,027 $21,114 Terrace enforcement in CDBG census area New City of Grand New - Establish a paid N/A $25,000 Terrace position for the senior center Girl Scounts of New - Youth services N/A $7,500 San Gorgonio targeting girls to take on Council jobs in STEM fields Child Advocates New - Advocacy and N/A $4,000 of San mentoring through court Bernardino appointed advocates for County youth Total Request $77,614 Total Allocation $46,537 Difference ($31,077) Recommendation The six proposals are all worthy proposals that either provide assistance to an underserved target population, or eliminate blight in target census areas Unfortunately, given the City's allocation of $45,537 and the County -imposed limitation of four (4) proposals, the City will not be able to recommend funding for all six proposals However, the City can use some of its unprogrammed funds to fund, only, the Enhanced Code Enforcement program Packet Pg 46 4 City of Grand Terrace (Sr Program) $25,000 $25,000 100% $66,114 $56,537 FISCAL IMPACT In addition to staff time incurred for project administration, there is a temporary fiscal impact to the City's General Fund because the City would need to advance grant funds for all but the County Literacy Program, with said advanced monies being later reimbursed by the County The County administers the Literacy Program County -wide, and no costs are incurred by the City for that program Budget appropriation for these grant allocations will be requested during the Fiscal Year 2017-2018 budget process ATTACHMENTS • 2017-2018 County Correspond ence_CDBG • Summary of Applications • CDBG Eligible Applications pdf APPROVALS (PDF) (PDF) (PDF) Sandra Molina Completed 02/07/2017 4 58 PM City Attorney Completed 02/08/2017 8 29 AM Finance Completed 02/08/2017 5 40 PM Sandra Molina Completed 02/09/2017 8 30 AM City Manager Completed 02/09/2017 4 32 PM City Council Pending 02/14/2017 6 00 PM r Packet Pg 48 percentage of each city's formula share of the CDBG allocation and the maximum number allowed for newly funded construction projects is based on the City's CDBG Administrative Cap The cities of Big Bear Lake, Grand Terrace, Loma Linda, Needles, Twentynine Palms and the Town of Yucca Valley, which are receiving less than $150,000, may only fund four (4) projects The remaining cities have the following funding opportunities City Total Allowable Projects Maximum Number of Construction Projects Estimated 15% Public Service Cap Adelanto 9 2 $43,598 Barstow 5 2 $25,310 Colton 11 5 $62,327 Highland 10 5 $55,289 Montclair 9 2 $38,947 Redlands 9 2 $51,740 Yucaipa 7 2 $42,676 Maintenance and Operation WWII Requirement The County's goal is to provide as much flexibility to the cities as possible and ensuring the Federal requirements One of the more difficult long term requirements deals with the HUD Maintenance and Operations Requirements All CDBG funded construction and acquisition projects require an M&O commitment The term of the M&O period vanes depending upon the investment To provide clarity the following summarizes the M&O provisions and County requirements City -Owned Protects and Facilities City funded construction and acquisition activities for City owned facilities require an M&O commitment for the usable life of the improvements If you are using CDBG funds to acquire, build or rehabilitate a publically owned facility, the M&O period is for the for the life of the facility Per HUD's regulations, the City's M&O commitment could continue for a substantial time (i e 50+ years) based on the usable life The types of construction projects that this requirement applies to includes parks, senior centers, community centers, fire stations, ADA and street improvement projects If the City is unable to meet the M&O commitment for the City -owned facility, the City would be required to repay the HUD CDBG Program administered by the County with non-federal funds For City owned construction and acquisition activities, the M&O commitment is already included in the Delegate/Cooperation Agreements with the County Third Party Protects and Facilities City funded construction and acquisition activities for third party owned facilities (i a nonprofit owned facilities) require the following minimum M&O commitment Amount Term $25,000 or more 10 years Less than $25,000 5 years Parties Third party and City Third party and City ti N w Q Packet Pg 50 ELIGIBLE Proposals San Bernardino County 11/11/2017 Department of Community Development and Housing 2017 2018 CDBG Proposals Eligible Projects Application Number Applicant Project Description Community & Request Comments GRAN 17 018 San Bemardmo County Library City of Grand Terrace will provide Grand Terrace 10 000 Eligible continuing, Public Service Leonard Hernandez County Librarian approximately 240 low to moderate project Services are limited to Low and (909) 387 2258 income residents of Grand Terrace Total $10 000 moderate -income clients and requires 777 E Rialto Avenue and surrounding area with access to documentation of at least 51% of the San Bernardino CA 92415 0770 individualized tutoring and one on clients are low to moderate income one Literacy instructions MULT17 029 City of Grand Terrace Public Service Cityof Grand Colton 5 000 Eligible public service project Public G Harold Duffey Terrace will provide through the service would benefit elderly persons 22795 Barton Road Grand Terrace Senior Center Grand Terrace 2.1000 Semors are a presumed benefit Grand Terrace CA 92313 utilizing CDBG funds a semor population Subject to City of Grand services coordinator to be employed Total $30 000 Terrace funding participation by the City of Grand Terrace The Center provides services to approximately 150 semors per month from Grand Terrace and Colton The coordinator would schedule the day to -day events at the Semor Center such as classes counseling transportation vendors and programs MULT l7 033 Child Advocates of San Bernardino Public Service CASA through each Adelanto 3 000 Eligible public service project -for youth County City will provide stable and Barstow 3 000 Income Qualifying Households Would Cesar Navarrete Execute a Director consistent advocacy and mentonng Big Bear Lake 3 000 require documentation of low/mod 851 S Mt Vernon Ave Suite 7A throug,h court appointed special Colton 6 000 income household status for each youth Colton CA 923247 advocates (CASA) and tramed Grand Terrace 4 000 served Eligibility is subject to Child community volunteers to foster youth Highland 5 000 Advocates of San Bernardino County and youth on probation Currently Loma Linda 5 000 funding participation Serving 33 youth with 23 on a Montclair 4 000 waiting list Needles 2 000 Redlands 11 000 Twenty nine Palms 2 000 Yucaipa 9 000 Yucca Valley 3 000 Total$60 000 F \Consolidated Plan\2017 I8\ELIG NOT ELIG LISTS\AII City Elig Not Elig List 1 9 171/11/2017 E u 00 r O N i ti r O N ti r r N N C O tt1 t) Q CL a O 113 E E 7 Cn r+ C d E s r a Packet Pg 52 MI Public Services Program Ap 10 SA\ aFFNARprAQ COUNTY CopSN RECEIVED 8ERNARDI o co EL` A 2011 NOY 30 PM 3 49 San Bernardino County Fiscal Year 2017-2018 Public Services Program Application Fiscal Year 2017 — 2018 Cucun -0l`6 Log Number (Office Use Only) The following documents must be submitted In the order listed, please be sure to submit all attachments with your application Exhibit 1 Organization Information Exhibit 2 Project Information EJ Exhibit 3 Community Needs and Target Population Exhibit 4 Project Budget & Sources Exhibit 5 Performance & Outcomes Exhibit 6 Agency Capacity Narrative Exhibit 7 Civil Rights Laws Compliance and HUD Good Standing Exhibit 8 Signature and Assurances Application Checklist The deadline for submitting applications is Friday, December 2, 2016 no later than 4 00 p m (Application forms must be received by CDH no later than 4 00 p m PST at the office listed above, or must be postmarked by this date) Packet Pg 54 Public services Program Application Fiscal Year 2017 — 2018 Exhibit 1 Organization Infonmation Organization Name San Bernardino County Library Organization Address 1777 East Rialto Ave City/State/Zlp ISan Bernardino, CA 92415 Phone 909-387-2220 19-387-2288 leonard herr ApphcantType jPublic Services Authorized Person Name Leonard Hernandez Authorized Person's Title County Librarian r Address 1777 East Rialto Ave City/State/Zip ISan Bernardino, CA 92415 PhoneJ909-387-2258 Fax 909-387-2288 N Email leopard hem-andez@cao sbcounty gov ti N Application Contact Person's Name Liz Smith Application Contact Person's Title Services and Programs Lead N w a M Explain the Agency's 1)'Mission, 2) Purpose, 3) Population Served, 4) number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates 1)The San Bernardino County Library System (SBCL) Is a dynamic network of 32 branch libraries that serves a diverse population over a vast geographic area SBCL strives to provide equal access to information, technology, programs, and services for all the people who call San Bernardino County home 2) The San Bernardino County Library (SBCL), Grand Terrace Branch Adult Literacy Services Program will provide individualized tutoring and one-on-one Literacy instruction (reading, spelling, and basic computer skills) to a minimum of 24 qualifying adult participants during Fiscal Year 2017-18 3) low -to -moderate income illiterate adults and senior residents of Grand Terrace 4) SBCL 1913- present 5) Adult Literacy Services are provided free of charge to all learners participating in the program Direct services and assistance will be provided by Library staff as well as a team of trained Literacy Tutors for the Fiscal Year 2017-2018 2 Packet Pg 56 Public Senncee Proymm Applicabon Fiscal Year2017 - 201 a Exhibit 2 Project Information Project Title Grand Terrace Branch Libra Project Address 22795 Barton Road, Grand Terrace, CA 92313 County Supervisorial District where project will be located let District 2nd District n3d District n e District 61h District Is this a new public service project, or request for additional funding to an existing CDBG project? No - Expansions of Service to an Existing Project If you are requesting additional funds for an existing CDBG project, provide prior CDBG project number? LGTER-16-1-05Z/1532 Will this project provide an opportunity to hire minority -owned and women owned business? No - This protect will not provide an opportunity to hire minority -owned business If YES, describe actions to implement such subcontracting and plans to monitor this component of your project. N/A If NO, discuss why and what actions are being taken to encourage minority -women businesses to apply for this project. program does not require subcontracting Lf Packet Pg 58 M1 Publio SeMcee Program Application Fiscal Year 2017 — 2018 EXHIBIT 2A Countywide Vision Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project Countywide Vision County Wide Vision Yes/ No Implement the Countywide Vision No Create, Maintain and Grow Jobs and Economic Value in the County Yes Improve County Government Operations No Operate in a Fiscally -Responsible and Business Manner No -Like Ensure Development of a Well -Planned, Balanced, Sustainable No and County Maintain Public Safety No Provide for the Health and Social Services Needs County Residents Yes of Pursue County Goals and Objectives by No Working with Other Governmental Agencies Provide a brief narrative of how your project meets the Countywide Vision In helping illiterate adults learn to read and write we help them build pride and accomplish many goals such as applying for jobs, being able to vote and much more, resulting in them becoming more socially prepared to participate in all the County has to offer Additionally the Adult Literacy program supports the County's Cradle to Career road map to achieve the Countywide vision When we teach illiterate adults to read, we are not only helping them but are also helping their children, as parents who read are able to provide the literacy support a child needs to succeed d E s w a Packet Pg 60 Public Services Program Applicallon Exhibit 3 Community Needs and Target Population Fiscal Year 2017 — 2018 Community Needs Target Population Public Service Yes/No Proposed Community: Yes/No Needs Senior Services Yes Low and Moderate Persons Iyes Handicapped Services INo Low and Moderate Households JNo Youth Services No Abused Children No Child Care Services INo Handicapped Persons INo Transportation Services No illiterate Persons IYes Substance Abuse Services No Homeless Persons No Employment Migrant Farm Workers Training No INo Health Services No Elderly People Yes Lead Hazard Screening INo lF A < Crime Awareness INo S r� Clty/Target Area of Project Beneficiaries RaEicipatina Cities, fr a Redlands. Co/ton, )�M@/era) Terrace ti N r Q Packet Pg 62 NO Public Services Program Appbcahon Fiscal Year 2017 — 2018 Exhibit 3 Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients of the proposed program reside (attach a map if needed) Residents of Grand Terrace HUD Demographics fYeslNo) ■ Does this project help prevent homelessness? No ■ Does this project help the homeless? Yes ■ Does this project help those with HIV or AIDS? No ■ Does this project primarily help persons with disabilities? Yes Summarize the description of your project to include 1) priority, 2) sub -activity, 3) population(s) to be served, and 4) accomplishment level, and 6) services to be provided 1) Our priority is Literacy, services will be provided to a minimum of 24 qualifying adult participants during Fiscal year 17-18 2) We do not have any sub -activity 3) The population served will be low -to -moderate income illiterate adults and senior residents of Grand Terrace 4) As mandated by the California State Library Literacy Services (CLLS), individual adult learners are required to establish one or more personal Literacy goals via the Roles & Goals Intake Form Participant successes and achievements will be measured through standardized ABE testing, Monthly Tutor Progress Reports, tracking of individual learner Roles & Goals, periodic reassessment and through recognizable accomplishments such as reading a book to a child for the first time, learning to send email, obtaining a driver's license, passing all or part of the GED, completing an on line job application, registering to vote, etc 75% of total Grand Terrace Adult Literacy Program participants are anticipated to achieve one or more of their personal goals set during program year 2017-18 5) Individualized tutoring and one-on-one Literacy instruction (reading, spelling, and basic computer skills) Packet Pg 64 c LN Public Semces Program Applica0on Fiscal Year 2017 — 2018 Describe how this project meets the priority population and activities selected The funding for this project will provide the resources necessary to offer the literacy program at our Grand Terrace branch This includes the services provided by staff in assessing learners, providing resources, scheduling tutoring sessions, taking the time to advertise our program and providing outreach to the community Explain why this project is needed and what evidence can you substantiate the need 3rding to the most recent U S National Assessment of Adult Literacy, one in seven adults difficulty reading anything more challenging than a child's picture book It is estimated at least 3 4 million Californians fall at the "Below Basic" Literacy Level Within the my of San Bernardino alone it is estimated�that at least 500,000 adults cannot read at all goal is to reach the members of the community who lack basic literacy skills, we have a of working towards making sure that the illiteracy rate within our county decreases uescrioe wnat gaps or service in the county this project tins goal is to provide a vital service that will help and enhance the livelihood of the illiterate n our county, by providing them with the resources needed to become literate What are the critical factors for the success of your project (Include both financial and human resources)? For instance, is this the only funding for this project? What happens If funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff Involved with the project If there is project turnover? Please address any factor that is critical to project success (County funding is important because it will provide the necessary resources to fund the program within the branch, specifically to cover the cost of staff to facilitate the program Receiving CDBG funding for staff costs allows us to allocate our budgeted money to provide more materials and resources to our staff and learners These materials are a vital part of their leaming process and play a big role in determining their success If funding decreases we will need to make the necessary modifications to the staff time alloted to the program We make sure that there is adequate staff involved with the project at all times and circumstances ti N Q Packet Pg 66 En PubUC ServIcas PrograM AppUcabon Exhibit 4 Project Budget & Sources Fwal Year 2017 — 2018 Project Budget SB County Share ($) Other Source - Personnel $ 10,000 J$20,000 Equipment (Rental, Lease or Purchase Consultant Services (Auditing, Accounting or Payroll Services Space Rent Insurance Consumable Supplies-� Other Total Costs $ 10,000 $ 20,000 Total Project Budget Cost (CDBG Share + Other Source) lt 130','0007'-- ° ---- i E c� L 0 L o. c c� Y 0 m r c m E CL 0 a� m 0 c E 0 U co r 0 N r O N r Q Packet Pg 68 Pubtic Services Program Application Fiscal Year 2017 — 2018 Exhibit 4A CDBG Funds Requested and Leveraging Information Indicate the amount(s) being requested by the city, if this is a "multi -city" project list all cities in which CDBG funds are being requested City Amount Requested ($)- (This amount should match the grand total requested from CDBG Share Adelanto Barstow Big Bear Lake Colton Grand Terrace $ 10,000 Highland Loma Linda Montclair Needles Redlands Twenty-nine Palms Yucaipa Town of Yucca Valley Total of Funds Benefiting Cooperating Cities $ 10,000 r Q Packet Pg 70 101 PuhlieServices ProgramApplicadon Flscal Year 2017 — 201 a Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for budding, equipment, materials, services and volunteer time Source of Funding Type of Funding (Grant Name, EFSP Money) Amount ($) Date Available 11/22/2016 Federal Funding u State Funding California State Library Literacy Servic $ 5,000 08/01/2017 County Funding $ 15,000 07/01/2017 Private Funding Other Total Leveraging Funds $ 20,000 10 ti N Q Packet Pg 72 '4 c Public Services Program Appliea0on Exhibit 5 Performance and Outcomes Definitions Fiscal Year 2017 — 2018 Unduplicated Clients The number clients/persons projected to be served during the program year (e g 25 clients, 50 seniors) Duplicated Clients The estimated yearly units of service (duplicated, a g. 25 clients x 10 visits=250 units of service) Complete the chart below with the number of Duplicated and Unduplicated Clients to be served In column 1 identify activities that will be completed (e g intervention, counseling, and case' management) In column 2 indicate the number of Unduplicated Clients to be served In column 3 identify the number of Duplicated Clients to be served Activities to be Completed (1) Unduplicated Clients to be Served (2) Duplicated Clients projected to be served (3 124 240 ITutoring Sessions 1 0 0 0 0 IF - Performance and Outcomes, answer the following narrative questions using minimum funds request Indicate a timeline of services provided to client(s) in order to meet project outcome(s) - An initial literacy assessment before starting the program is conducted - Roles and Goals forms are filled out and checked for progress quarterly - A literacy re -assessment is conducted after 6 months of the learner's participation in the program Describe how your agency determines client(s) success? We determine the success of our program by reviewing the progress that the learners are making throughout the program year Literacy assessments and Roles and Goals forms are reviewed for demonstration of improvement and goal completion on a regular basis Describe your methodology to evaluate project outcomes Library Administration receives a monthly report of all of the Literacy activity that is taking place within the branch Record of the amount of people participating in the program, hours spent tutoring learners and training tutors is kept and followed up on monthly 11 ti N a Packet Pg 74 Public Services Program Application Fiscal Year 2017 — 2010 Exhibit 5A Proposed Goals & Milestones i Explain how the project will meet contract goals milestones and be completed within 12 months (July 1, 2017 — June 30, 2018) For example, project expenditures and performancel accomplishment` oats of 40 % by November 30, 50% by December 31st, 80% by March 31st, and 100% by June 30 We are determined to meet our goals within the 12 months To do so, the branch is expected to serve a speck amount of people every quarter 25% by October 5th 50% by January 5th, 75% by April 5th and 100% by June 30th Library Administration keeps track of the progress being made on a monthly basis, ensuring that we have the appropriate amount of learners served per quarter Keeping track of the monthly and quarterly milestones will ensure that we meet our contract goal Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each Date of Reimbursement Amount ($) 10/01 /2017 2 500 01101 /2018 2 500 04/01 /2018 2.500 06/30/2018 1$2,500 Total Reimbursement is 10 000 12 ti N Packet Pg 76 101 NO Public SaMess Program Application Exhibit 6 Agency Capacity Narrative (Non -Profit Organizations Only) Fiscal Year 2017 — 2018 Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project in your description Include experience, education, and licensing qualifications Library Administration- Monitors the progress being made at the branch Branch Manager or Site Supervisor- Manages the daily processes to ensure the goal is met Library Assistant- Carries out and promotes the program to ensure the goal is met uescnae your agencys experience in administering government and/or public funds The San Bernardino County Library has been offering literacy services since 1984 at 17 different branches We have received continued funding for the literacy program at the Grand Terrace branch library for many years and have made sure that we work to meet our goals Describe your method to sustain prolect viabliity over the multi -year nrncesc if decreases If program funding decreases, we will have to make modifications to our budget allocation for staffing and materials for our Literacy program Our method to sustain the project's viability will be to continue to offer the same level of service and dedication, making the most of the funding we receive insuuclions vompiete the tabie below by marking "YES or "NO" to the questions listed below Question YES/ NO Example Have you received federalfediral funds in thepast Eve years? Yes In the past ten years, has your organization ever had is nonprofit status revoked or withheld by the IRS, the No Secretary of State, the State Attorney General, or the Franchise Tax Board? Has your organization been sued in the last ve years No Are any of your managers or staff with fiscal responsibilities Involved in litigation presently that has any bearing on fiduciary trust or employee relations? No Have any unfavorable rulings been handed down—lby any court against your organization or Executive Director the last five No years? Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its No funding sources? 13 ti N Packet Pg 78 We Public Services Program Applicabon Flacal Year 2017 —2018 EXHIBIT 7 Civil Rights Laws Compliance and HUD Good Standing Answer the following questions Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? No If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program? https /iwww hudexchange info/resource/17151mckinney-vento- homeless-assistance-act-amended-by-hearth-act-of-2009! No If you answered "Yes", please explain the circumstances and outcome below NA Applicants must be in compliance with applicable civil rights laws and Executive Orders Applications will be rejected if your agency has any of the following (1) Any pending civil rights lawsuit instituted by the U S Department of Justice, (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD -approved compliance agreement designed to correct the area of noncompliance or is currently negotiating such an agreement, (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair Housing Act, as implemented by 24 CFR 103 400, (4) Any adjudication of a civil rights violation in a civil action brought against the Organization by a private individual, unless the applicant is operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation, (6) Any deferral of the processing of applications from the sponsor imposed by HUD under Title VI of the Civil Rights Act of 1964, the Attorney General's Guidelines (28 CFR 50 3) or the HUD Title VI regulations (24 CFR 1 8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR 8 57) If one or more of these situations exists with your Organization, please attach a brief description 14 Packet Pg 80 Public Services Program Appliwbon Fiscal Year2017 — 2018 Exhibit 8 Signatures and Assurances Non-discrimination This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex An existing sectarian nature of the agency shall not suffer Impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant Accountability We commit this organization, if a grant is received, to provide all reports to the County as required, to expend monies only on eligible costs, to keep complete documentation (copies of all canceled checks, invoices, receipts, etc) on all expenditures for a minimum of three years, to spend all funds and close out the program on the required date, to return any unused funds to the County to cooperate with monitoring or site visits, and, to provide complete documentation of expenses to the County, If requested, by the required date We affirm that all information in this application Is true and correct to the best of our o knowledge and that the applicant under our authority will execute its r responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible E E Non -collusion This proposal is genuine, and not sham or collusive, nor made in U the interest or in behalf of any person not herein named, the proposer has not 00 directly induced or solicited any other proposer to put in a sham proposal, or any N other person, firm or corporation to refrain from submitting a proposal, the ti proposer has not in any manner sought by collusion to secure for him/herself an N advantage over any other proposer ti 2ak 1 �� ll N VV 'a iZ Signat re & itle Date c 0 Cc�wti #-�- Ca.b �f'Y7rV` 1s Q Packet Pg 82 Public Services Program Appllcabon Fiscal Year2017 —2018 CDBG Application Checklist (Non -Profit Organizations Only) Community -based organizations are required to Include one copy of the items listed below If you are not submitting these Items at this time, please notify Community Development and Housing at (909) 387-4706 to make other arrangements The following information is required before any contract or reimbursement can be completed o Summary of agency's current year General Operating Budget o List of agency's Board of Directors, including names and addresses o Proof of existing non-profitltax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of insurance and amounts covered o Organizational chart o Minutes of last Board meeting o Non- Profit agencies must be Registered in the System of Award Management (SAM) website https gwww sam nov/aortaWublic/SAM/ Agency cannot be funded if they have been debarred in the past o Provide board minutes/letter that authorizes the executive director or 0 program manager to run the project E* If your application is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file N 16 21 PacketPg 84' 340 ( County Library COUNTY LIBRARY Leonard X Hernandez DEPARTMENT MISSION STATEMENT The San Bernardino County Library System (SBCL) is a dynamic network of 32 branches that serves a diverse population over a vast geographic area SBCL strives to provide equal access to information, technology, programs, and services for all the people who call San Bernardino Countv home ORGANIZATIONAL CHART Leonard Hernandez County Librarian (1) Steven Raughloy Branch Administration Branch Operations (23) 1� j Patty Turley Michael JimenqZ Shauna Merryman ` Library Region 1 Library Region Library Region 3 (106) 1 (86) 1 (82) 2016-17 SUMMARY OF BUDGET UNITS Soscial Revenue Funds County Ubmry Bloomington Library Reserve Total Special Revenue Funds Total All Funds 2016 17 Not Use or! (Contribution Use off (Contribution Requirements Sources County Cost to) Fund Balance to) Net Position Staffing, 17 799 116 16 024 589 1 774 527 298 176 900 550 176 350 0 17 976 016 16 025139 0 1950 877 0 298 17 976 016 16 025 139 0 1 950 877 0 298 0 2016-17 Recommended Budget San Bernardino County Packet Pg 86 County Library 1 341 0 F--- - - 2016-18 MAJOR ACCOMPLISHMENTS • Completed light remodel of the Big Bear Library which included new carpet and paint, new furniture, new early learning computers, and a reconfiguration of the children's area • Added new self-service materials sorters to the Chino Hills, Fontana, and Hesperia branch libraries • Completed refresh of user friendly self -checkout units at nine locations enabling patrons to checkout their own library materials • Opened the new Bloomington Library as part of the Bloomington Intergenerational Housing Project which includes a computer lab, self -checkout units, dedicated children's area, expanded materials collection, and a floorplan that is almost four times larger than the current facility • Completed the largest Summer Reading Program in County Library history with 30,817 participants, a 25% increase over the previous year's program DEPARTMENT PERFORMANCE MEASURES 2014-15 201516 201516 201617 COUNTY GOAL IMPR VVE COiJNTY GOVERN-Miit 4 OPERATi6 s e - Actual Target Est Target Monitor and evaluate operations and Implement strategies OBJECTIVE to continually Improve efficiency, effectiveness and collaboration Percentage of desktop computers WA , 95 � e 100,E 10D'�, Maintain a replacement p cycle for computer hardware between four to five years to ensure that laced less than repfour STRATEGY public access computers are available for use and fully years ago functional with reliable hardware and software COUNTY,,GOAL- OREATt« MAINTAIN AND GROW'JOE3S AND - r? 2014-15 201516 201516 201517 ECON0411C VALUE Ik THE C UNTY _ ..__ __ Actual Tar et Est Target Utilize County programs and resources to support the OBJECTIVE local economy, maximize Job creation and promote tourism Number of attendees at branch library 222 074 145 000 195 000 1 200 000 Offer programs for multiple age groups to promote the STRATEGY Countywide Vision of cradle to -career programs education fostering personal and professional development and enrichment 201415 2015 16 201516 2016-17 COUNTY GOAL IMP_RaVE COUNTY GOVERNMENT OPERATIONS-- E Actual Target Est Target Monitor and evaluate operations and Implement strategies OBJECTIVE to continually Improve efficiency, effectiveness and collaboration Number of digital materials checked 95 063 80 000 140 000 160 000 Continue to enhance digital eBook J audlobook offerings for easy anytime access to materials out STRATEGY across a multitude of digital devices to aid In job enrichment San Bernardino County 0 2016-17 Recommended Budget Packet Pg 88 X 342 1 County Library CountyLibrary rY DESCRIPTION OF MAJOR SERVICES The San Bernardino County Library (Library) provides public library services through a network of thirty two branches in the Budget at a Glance unincorporated areas and seventeen cities within the County The Total Regtnrements(Exci Re+mb) $17907375 Tota48 Library provides free access to information through its materials Use Sources (Ind Re) Fund $16 774 527 g Use of/ (contribution to) Fund Balance $1 774 527 collection and offers almost 1,000 public accessible computers for Total stall 295 internet, productivity use and browsing the library's online catalog These public computers also provide access to a number of online databases and other electronic resources Electronic access to the County Library's collection of materials is available through the Internet and daily delivery services provide for materials to be shared among the various branches The Library s online catalog provides access to over 1 million items in addition, the Library's OverDrive 3M Cloud Freegal and Zinto systems allows online access for library patrons to thousands of eBooks, audiobooks, magazines, music, and movies through their tablet, eReader, or web browser 2016-17 RECOMMENDED BUDGET TOTAL REQUIREMENTS EXCLUDING REIMBURSEMENTS TOTAL SOURCES INCLUDING REIMBURSEMENTS capital Other Reimburse - Expenditures menu Revenue Use of Fund 2% 1 % Balance Staffing Fee/Rate 10% Expenses 5% 43°% + State/Fed/ r Operating Other Government 1 Expenses 13. 55% Taxes 02% Q 0 2016-17 Recommended Budget San Bernardino County Packet Pg 90 County Library 1343 ANALYSIS OF 2016-17 RECOMMENDED BUDGET GROUP Operations and Community Sarvicea DEPARTMENT County Library FUND CountyLlbrary OZ 1] 13 j01] 74 Actual Actual 02 t4.16 1 t Actual i BUDGET UNIT SAP CLB FUNCTION EduoaQon ACTiWTY Ubrary (A) 201516 201619 Modified Budget Estimate (B) 201617 Recommended Budget (B Al Change From Prior Year Madiflod Budget Reeulnrtlants StaffingEmenses 5847673 7101062 611111668 7403098 6274678++� 1761696 369602 Operating Expenses 5071809 7 619 788 5,464 72a 11 405 137 10 3e5 859 9 755 677 11 649 4801 Capitol Expendlturo3 0 24268 270,511 737A00 578780 1 ttt 390000 (347,000) Total Exit Authority 12 919 482 14 745 118 14 8S3 908 19 545,233 17 219 317 4 17 907 375 (1 537 0611) Reimbursements (73,177) (105,3841 _ (148,543) (101,8581 _ 11062591r 1108259) (6,401) Total Appropriation 12 845 305 14 639 734 147053651 1 19 443 375 17 113 058 i 17 799 116 (1 644,2691 Operating Transfers Out 40,825 B2.991 61,791 , 81,791 81 791 I 0 (81 7911 Total Requirements SarrRea 12 887 130 14 722 725 14 767 156 19 525 168 17 194 649 17 799 116 it 726 0601 Taxes 13 155 Die 13 883 392 14 441 702 14 416 013 14 477 270 14 688 039 271 226 Realignment 0 0 01 0 0 0 0 Stale/FedrOther Govemment 253000 246004 246324 261000 257624 209000 j620001 Fee/Rate 1 026 706 1046 064 1 053 3231 1 010 800 998 no 998 Oct) (10 000) Other Revenue 1,749,615 1.010,963 431730 153,775 165,733 128,750 125,02e1 Total Revenue 16 185,239 16 158 423 16 175 079 1 15 840 391 15 099 43B _ 16 024 589 1114 1s9 Operating Transfers In 168,397 87,863 0 1 0 0 0 0 Total Financing Sources Fund Balance 16 353 630 16,276 286 16,176 079 I 15 540 391 15 899 436 18 024 589 104 129 Use of 7 (Contntwtion to) Fund Balance (3 48a 506) (1 553 5611 (t A07 923) 3654 776 1,295 413 1 774 527 it 910.248) Available Reserves 'y 3 %8.460 6365,822 4,581,295 414,a36 Total Fund Balance ( 7 651 235 7 851 235 6 355 022 112954131 Budgeted Staffing 279 279 291 295 295 298 3 'Data represents modified budgeted staffing MAJOR REQUIREMENTS AND SOURCES IN 2016-17 RECOMMENDED BUDGET 1` Staffing Expenses of $7 8 million fund 298 positions that provide services at 32 library branches and support staff N at Library Administration Operating Expenses of $9 8 million include general operating expenses for branch locations telecommunication charges for internet access at branch locations, utilities, COWCAP charges one- a time branch remodel expenses and custod(allmaintenance charges Sources of $16 0 million primarily represent U) property tax allocations and library fines and fees collected from patrons c r BUDGET CHANGES AND OPERATIONAL IMPACT Major changes for the department include a decrease in Requirements of $1 7 million due to a one-time loan payoff that occurred last year Sources are increasing by $184,198 primarily due to an increase in property tax revenue and a decrease in state aid as the result of the State Library's decision not to guarantee an annual funding amount for literary services ANALYSIS OF FUND BALANCE All Use of Fund Balance is for one-time expenditures The department will be utilizing $1 8 million of Fund Balance to perform several anticipated branch remodels which include new furniture, branch reconfiguration, and new paint and carpet The department will also continue on its four year replacement cycle for computer E equipment to keep staff and public machines up to date to meet today's demands In addition to these expenses, the department will be replacing several pieces of equipment which includes two camera systems, a virtual server, two book drops, a circulation desk and also new items that include a book sorter, three self -checkout units, a router and a f(rewall for internet service upgrades San Bernardino County 2016-17 Recommended Budget 0 Packet Pg 92 344 1 County Library 2016-17 POSITION SUMMARY* 2015.16 2016-17 Division Modrrted Staffing Adds Deletes Re-Orgs Recommended Limited Regular BranchAdmirdstrallon 23 2 1 0 24 r 0 24 Library Region 1 106 0 0 0 106 6 100 Ubrary Region 2 85 1 0 0 86 3 83 Library Region 3 81 1 0 0 B2 3 79 Total 295 4 1 0 298 12 286 Detailed classification listing available In Appendix D STAFFING CHANGES AND OPERATIONAL IMPACT Staffing Expenses of $7 8 million fund 298 budgeted positions of which 286 are regular positions and 12 are limited term positions The department is adding two Library Assistant positions to assist with the new Bloomington Library and the bookmobile, one Library Regional Manager position to perform writing and analysis of system -wide procedures branch supervision, and program implementation and one Staff Analyst I position to perform budgetary analysis, reports, and create procedures The department has also deleted one Library Services Manager position as the position is no longer needed r Q 2016-17 Recommended Budget San Bernardino County Packet Pg 94 County Library 1 345 Bloomington Library Reserve DESCRIPTION OF MAJOR SERVICES The Bloomington Library was opened in May 2016 as part of theme Bloomington Intergenerational Housing Project and provides public Budget at a Glance library services to the residents of the unincorporated community of Total Requirements (Exd Revnb) 8176900 Bloomington and surrounding areas Due to the Bloomington Library Total Sources (Incl Remo ) $550 use 011(contribution to) Fund Balance $175350 being co -located within the housing project, future repairs are to be Total Staff 0 shared by the Library and the building management company The Bloomington Library Reserve was established through funds provided by the developer and set aside to be used for future building repairs at the Bloomington Library 2016-17 RECOMMENDED BUDGET TOTAL REQUIREMENTS EXCLUDING REIMBURSEMENTS TOTAL SOURCES INCLUDING REIMBURSEMENTS Use of Fund b Balance 1009b Operating Transfers Out 100% San Bernardino County 2016-17 Recommended Budget ti N r Q Packet Pg 96 346 1 County Library ANALYSIS OF 2016-17 RECOMMENDED BUDG ET GROUP Operations and Community samcas BUDGETUNIT SZCCLB DEPARTMENT County Ubrary FUNCTION Education FUND Bloomington Ubrary Rotor" ACTIVITY Ubrary <B ��( ) (e) (B•A) 201713 2013.14 201415 2015.16 2015.16 201617 L CSi OL Change From MadIDed Recommended Pdw Ysar a Actual Actual Actual Budget Estimate Butl t ModMad Budget Rsaulrnnema C Sterling Expenses 0 0 0 0 0 0 0 (C Us Operating Expenses 0 0 0 0 O Capital Expenditures0 0 0 0 0 0 0 V Total Eap Authority 0 0 0 0 0 0 0 Reimbursements0 0 0 0 0 0 0 m Taal Appropriation 0 0 0 0 0 0 0 Operating Transfers Out 0 0 0 0 0 178,600 178.000 Total Rsqulromants 0 0 0 0 0 178 900 176 000 E Sources D. Tales 0 0 0 0 0 0 0 O Realignment 0 0 0 0 0 0 0 d slatafFed/Omer Government 0 0 0 0 0 0 0 FeeRtab 0 0 0 0 0 0 0 d Other Revenue 0 0 0 0 170350 550 550 Total Revenue 0 0 0 0 17035O 550 550 Operating Transfers in 0 0 0 a = 0 0 0 Total Financing Sources 0 0 0 0 178 350 550 650 3 E Fund Balance Use cl f (ContnbuhOn to) Fund Balance 0 0 0 0 (176350)l 176 350 176 350 0 Avaaahle Reserves 0 178.350 0 p Tout Fund Balance 0 0 178 350 170 350 DO Budgeted Staffing 0 Cl 0 D 0 0 0 CD N Data represents modified budgeted ataMvog r Contribution to Fund Balance appears as a negative manber and increases Available Reserves CD MAJOR REQUIREMENTS AND SOURCES IN 2016-17 RECOMMENDED BUDGET Requirements of $176,900 represent operating Transfers Out to the County Library budget unit for potential N. building repairs at the Bloomington Library Sources of $550 is annual interest earned on cash in the fund .� BUDGET CHANGES AND OPERATIONAL IMPACT rot 0 Operating Transfers Out are increasing by $176,900 due to reserve funds being set aside to plan for future building repairs No new deposits are budgeted for 2016-17 Sources are increasing by $550, which represents M — interest earned on funds deposited a Q ANALYSIS OF FUND BALANCE m .n Fund Balance can only be used to pay for one-time building repairs that may be required at the Bloomington a1 W Library It is likely that Fund Balance won't be used for the next four to five years until a repair is needed on the new building Use of Fund Balance totaling $176,350 is budgeted in 2016-17 in case an emergency repair is m needed, to minimize impacts to Bloomington Library patrons o U STAFFING CHANGES AND OPERATIONAL IMPACT E There is no staffing associated with this budget unit r 0 m Q 0 2016-17 Recommended Budget San Bernardino County Packet Pg 98 NOTICE OF INSURANCE COVERAGE This vehicle is owned by the County of San Bernardino which is self -insured for its vehicle liability coverage. (see Certiipcote of lnsuronce below) In case of an accident contact COUNTY OF SAN BERNARDINO DEPARTMENT OF RISK MANAGEMENT 222 West Hospitality Lane, Third Floor San Bernardino, CA 92415-0016 (909) 386-865S 8-5 pm Mon -Fri or after hours, call Communications Center at (909) 35&3805 County of San Bernardino DEPARTMENT OF RiSK MANAGEMENT r 222 West Hospitality Lane, Third Floor San Bernardino, CA 92415-0016 Department of CERTIFICATE OF INSURANCE Risk Management OR SELFINSURANCE In the event of cancellation of the self-insurance programs or policies designated below, it is the intent of the County of San Bernardino to mail 30 days' prior notice -thereof to TO WHOM IT MAY CONCERN The County of San Bernardino certifies that the following self- insurance programs or insurance policies are in farce TYPE OF COVERAGE COMPANYAND POUCY NO POUCY PERIOD umns OF UABiUTY Bodg in DanMa Comprehensive General self -insured IndeRrtite $2,51M,000 Combined single Umb for Uabiilty Incl Auto Bodily iniuryand Property Damage us" Workers• CompensaMon Self insured lndefli to StworyNo Cove This Certificate is not valid unless countersigned by an authorized representative of the county of San Bernardino, Department of Risk Management November 15, 2010 until rescinded 4�oFrlz�edRepr�enntatl�ve� Hueston Whiteside, Director .r Q RbkmamWeriabMari MMOrbrme/ natim of Taman canma10 Packet Pg 100 4"c rage t Board of Supervisors 8aii0o1 OW VL` ,„ WAD,, ,, �,,�, 6uPsrvesa Wvammeltl MNlkw Flti 111 i Robert A. Lovingood Janice Rutherrord James Ramoa Curt Hagman Josie Gonzales V= Chair Charr First District Supervisor Sewnd Dlatrld Supervisor Third District Supervsor Fourth Dlatnd Supervisor FM District Supervisor (9M 387 4830 (909) 387 4833 (909) 387 4855 (909) 387 486E (909) 387 4565 website Web" Webalts Wsbsito Website Board Agenda I Meeeng Oates I MssBng Actions r View MaBngs I Board Districts County Administrative Me Boawolisupervisen M"Ungs Cie* ofUNBe" N San Berrlerdino County 02016 385 N Arrowhead Avenue San Bernardino CA 92415 Tell 0 Free (858) 81&8988 Privacy Policy I Email VYabma lterI Dlsctesner(Aecassmillty http //www sbcounty gov/mam/pages/bos aspx 11/21/2016 Packet Pg 102 { 4c W] W] Adult Literacy Services Organizational Flow Chart for SBCL Department Head. County Librarian Library Services Manager Fiscal Specialist Services & Programs Lead Branch Manager Branch Staff. Literacy Assigned Library Assistants "7SAN BERNARDITN/Orr 4v t Sta x v ? s Library i� r r n Packet Pg 104 P.f.1`°°k R EC EIYED SAN BERNARDINO CO EU,,. 2010 DEC -2 AN 7: 48 COUNTY San Bernardino County Fiscal Year 2017-2018 Public Services Program Application RMWYM2017-2010 1'UL I C -��q Loa Number y (Office Use Only) 5 ,t r, or en4es The following documents must be submitted in the order listed, please be sure to submit all attachments with your application. The deadline for submitting applications is Friday, December 2, 2016 no later than 4:00 p.m. (Application forms must be received by CGH no later than 4 00 p m. PST at the office listed above, or must be postmarked by this date) Packet Pg 106 PuhAcSMvk"PlopramApplicd n Exhibit 1. Organization information Organization Name• of Grand Terrace Organization Address: Authorized Person Name: G. Harold Duffey — Authorized Person's Tiffeidity Mana er Address. 22795 Barton Road City/State2ip. Grand Terrace, CA 92313 Phone 909-824-6621 Ext 240 Fax 909-824-6622 SQ N 6 sops �4J8 H�eD �C , 00 2 ay T' 48 Ernal! hduffe randierrace-ca ov Application Contact Person's Name Sandra Molina Application Contact Person's Tide. Director of Planning and Development Services Explain the Agency's 1) Mission, 2) Purpose, 3) Population Served, 4) number of years serving population, 6) Supportive Services, their Funding Sources, and Start/End Dates. rand Terrace is an exceptionally safe and well managed City, known for its natural beauty id recreational opportunities, a vibrant and diverse local economy, a place with an itstanding quality of life that fosters pride and an engaged community, encouraging families come and remain for generations, Our purpose Is to preserve and protect our community id its exceptional quality of life through thoughtful planning, within the constraints of fiscally sponsible government The City incorporated in 1978 and has a population of 12,337 sidents The senior center has been operating since 1986, and has an active population of iproximately 160 seniors. It provides a full spectrum of services and activities, including daily ich, social activities, educational classes, fresh produce program, exercise classes, health >urance counseling, home energy assistance counseling, and health screening The Center open from 9 am-3 pm and currently the 87 year old club president (set to retire) and board ambers are staffing the facility full time A new volunteer has not stepped forward to manage s Center, The Clty's General Fund has funded the Center The project begins on 711/2017 d ends on 6/30/2018 ti PacketPg 108 PUMIC SOM= PM9r=AP0k1b0n FLeol Yoer2017-2018 Exhibit 2: Project Information Project Title Senior Center Services Project Address: County Superviscriai District where project will be located 1" District 2"d District ae District 0 District M e District Is this a new public service project, or request for additional funding to an existing CDBG project? Yes - New CDBG Project If you are requesting additional funds for an existing CDBG project, provide prior CDBG project number? NIA Will this project provide an opportunity to hire minority -owned and women owned business? No - This project will not provide an opportunity to hire minority -owned business If YES, describe actions to Implement such subcontracting and plans to monitor this component of your project. if NO, discuss why and what actions are being taken to encourage minority women businesses to apply for this project his project is a service based project, which is Intended to fund a senior center service )ordinator employed through the City of Grand Terrace As proposed, an opportunity to hire women or minority owned business does not present itself ti N a Packet Pg 110 PabkSMC"PMQMMAppY= t FbcW Yew 2077 — 2D16 EXHIBIT 2A Countywide Vision Indicate YeslNo in the table below if any of these countywide vision goals are pertinent to the Proposed project. Countywide Vision Provide a brief narrative of how your project meets the Countywide Vision - Project will implement the Countywide Vision by supporting the Wellness Element In a sort of a healthy county, and provides for safety, health and social service needs of Ity residents in that the Project supports the senior center which includes wellness Ides, such as daily lunch, exercise, dance, and art classes, mobile fresh truck, LU affonal classes, mobile fresh truck, exercise classes, health insurance counseling, energy m c� stance program counseling, health screening, and provides socialization of seniors o gh game nights, arts and craft classes, and karaoke The Project meets the goals of ng with other governmental agencies by maintaining a close working relationship aen the County and City of Grand Terrace E s u �s r r Packet Pg 112 PubUeSeMewPMFSMAppkabc t R=1 Year 2017 — 2010 Exhibit 3. Community Needs and Target Population Community Needs Target Population Public Service Yes/No Proposed Community: Needs.Yes/No Senior Services Low and Moderate Yes Persons y� Low and Moderate Services FNo Households Youth Services Abused Childre No Child Care Handicapped Persons Services No No Transportation Illiterate Persons Services No No Substance Abuse Homeless Persons Services No No Employment LMigrant Farm Workers Training Na [no- , Services Elderly People No Yes Lead Hazard Screening NO t 'hy r'�"��Y it+f V-�"'�%2 ia�� �4,ibK,i �•nSY p� /ti ' Crime Awareness No Cityrrarget Area of Project Beneficiaries Particloatina Cities /i a PtedleRafS Colton Y •��:..n; 5 r Q Packet Pg 114 PUND SOVIC" PMrM APphaft FWW Y•n20»-201E Exhibit 3: Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area in which clients Of the proposed program reside (attach a map If needed). The geographic boundanes to be served are the entire boundaries of the City of Grand Terrace Seniors from adjacent City of Colton also utilize the Center, but clients are primarily from Grand Terrace. HUD Demographics: (Yes/No) ■ Does this project help prevent homelessness? No • Does this project help the homeless? No ' Does this project help those with HIV or AIDS? No ■ Does this project primarily help persons with disabilities? No Summarize the description of your project to include 1) priority, 2) sub -activity, 3) populatlon(s) to be served, and Q accomollshment level_ And Al aa. f. 6— &__ .,_ N Q Packet Pg 116 P-bNcSOM—Pf 21nAppftlon Fhal YOU2017-2010 Describe how this project meets the priority population and activities selected The ProJect will provide services to the senior target population It w11f allow for the full time staffing of the Center to manage the services activities of the Senior Center and its 150 monthly senior participants The Project will allow seniors to have a safe and healthy place to continue to be nourished and stay active within their community Explain why this project is needed and what evidence can you substantiate the need The Senior Center has been in operation since 1986 It has historically been staffed by a senior volunteer who would manage the activities of the Center However, the level of effort needed often times overwhelms the senior volunteers The Center is a City facility with utilities funded by the City's General Fund, but it really needs to be staffed by a paid City employee with the resources to operate the Center on a daily basis Describe what gaps of service in the county this project fills o The County does not operate a Senior Center within the City of Grand Terrace The City's r Senior Center serves 150 seniors on a monthly basis, and fills this gap by providing a variety N of health, social and counseling services The City recently established a senior transportation service to transport seniors to the Center The program is growing and will continue to grow r N What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to project success rig is a critical factor for the success of the Project This application seeks $25,000 of � m I funding to assist in the staffing of the Center The City's General Fund will fund the 13 U ider of the staffing position, as will as continue to pay for utilities and supplies it is to the success of the program that there is non -volunteer staffing to manage the r, and If necessary, the City would need to increase funding ff funding sources Ise The staffing would allow for a full-time or two part time positrons. Part time positions allow for coverage in the event of turn -over, however, if needed, staffing from other City a merits would provide coverage Packet Pg 118 Public SOMM PM9MMAPPlIcaran Exhibit 41 Project Budget & Sources Fiscal Yaar1017 —I01e rroject eunget SS County Share: ($) I Other Source. ($) Personnel 0,000 40 000 Equipment (Rental, Lease or Purchase Consultant Services (Auditing, Accounting or Payroll Services Space Rent Insurance $ 2 500 Consumable Supplies $ 2 500 Other Utilities $ 27,000 Total Costs $ N- 000 $ 72.000 Total Project Budget Cost: (CDBG Share + Other Source) ;' 1101z000i � E Packet Pg 120 PuWIC Sew*w PMMMAppiwVall FkNW Yftr201? —20"4 Exhibit 4A: CDBG Funds Requested and Leveraging Information Indicate the amount(s) being requested by the city, if this is a ,multi- city" project list all cities In which CDBG fiends are being requested City Adelanto Barstow Big Bear Lake Arnount Requested (�)• (This amount should match thergrand total requested from '.DSG Share Colton $ 5,000 $ 25,000 Grand Terrace Highland Loma Linda Montclair Needles Redlands Twenty-nine Palms Yucaipa Town of Yucca Valley Total of Funds Benefiting Cooperating Cities $ 30,000 Q Packet Pg 122 P ubHo Sanlns PM9MM AppR=Wt, FWWYear2017-2015 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time. Source of Funding: Federal Funding Type of Funding: (Grant Name, EFSP Money) Amount Data Available: ff/22/20f6 state Funding County Funding �J Private Funding Other. Total Leveraging Funds $ `A'- , "4 10 Packet Pg 124 PaLNo SerWca PmgMM Apples Exhibit 6• Performance and Outcomes Definitions: FiWm1 Yaer2017-2018 Unduplicated Clients: The number clientsipersons projected to be served during the program year (e.g. 26 clients, 60 seniors): Duplicated Clients• The estimated yearly units of service (duplicated, e.g 26 clients x 10 visits=260 units of service) Complete the chart below with the number of Duplicated and Unduplicated Clients to be served. • in column 1 identify activities that will be completed (e.g, intervention, counseling, and case management). • In column 2 indicate the number of Unduplicated Clients to be served • in column 3 Identify the number of Duplicated Clients to be served to be Completed (1) Unduplica 1Dupllcgted Clients Clients to be1praft3cted to be Exercise and social classes In - 350 E 00 Educational counseling energy 10100 0 N Nutntion ~ 15 150 N ti Performance and Outcomes, answer the following narrative questions using N minimum funds request, 4- c. Indicate a timellne of services provided to client(s) In order to meet project c outcome(s). 2 The limellne of services is 12 months, July 1, 2017 to June 30, 2018 2 Describe how your agency determines clients success? w Success will be determined by the successful operation of the Senior Center that allows m seniors, currently at 150 seniors a month, to have a safe and healthy place to continue to be nourished and stay active within their community. w E Describe your methodology to evaluate project outcomes, u Project outcomes will be evaluated on a monthly basis by measuring the number of days that a the Center Is open, number of seniors served at the Center, and the number of seniors that attend classes and activities 11 Packet Pg 126 PUWk8OM=A I'MOMMAppikaYon Flw! Year 2a7i • 2018 Exhibit 5A Proposed Goals & Milestones Explain how the project will meet contract goals milestones and be completed within 12 months (July 1, 2017 - June 30, 2018). For example, project expenditures and performance/ accomplishment goats of d0•r6 by November 30, 50% by December 31st, BOIA by March 31s4 and 100% by June 3001. expenditure and goals. 25% by September 30, 2017 50% by December 30, 2017 75% by March 30, 2018 100% by June 30, 2018 run-in ]ne ]Rule 4elow with dates for submission of reimbursement claims and the estimated amount of each. v 09/15 1 1 15 2017 02/1512 18 04/15/201 ,tal Reimbursement: 12 7 500 7 500 Fs 75 0 30 000 Packet Pg 128 Pd kS0rVk=PMMMAppNn6oa Exhibit 6 Agency Capacity Narrative (Non -Profit Organizations Only) FbcW Ymr2o17-1D15 Describe the roles of key administrators, staff members, and volunteers within your agency that will Implement the proposed project. In your description Include experience, education, and licensing qualifications. Describe your agency's experience in administering government and/or public funds Nescnoe your method to sustain orolectyiehnity nvar fho n..d+Lvnov ,,........... as funding decreases. _•�•�. below. �.....F w u.c ►a"Nu urww Dy marRtng --TCS or " mo" to the questions listed Question-. -Have YES/ NO Example. you received fe funds in th a past five years? Yes n OR past ten years, as your organ on ever had is nonprofit status revoked or withheld by the IRS, the Secretary of State, the State Attorney General, or the Select Franchise Tax Board? Has your organization been suiff in -the last ve years Select re any of your managers or sta wiffi fiscal responsibilities Involved in litigation presently that has any bearing on fiduclary trust or employee relations? Select Have any unfavorable rulings een an ad down -by —any court against our organization or Executive Director the last five Select years es your organization currently have any unresolved fiscal, reporting, or program Issues with any of its funding Select sources? 13 Packet Pg 130 Pub&8*MceiPMW=Aypl M1= FNeat Year 2017 — 201a EXHIBIT 7 Civil Rights Laws Compliance and HUD Good Standing Answer the following questions. Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? No If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program? hUps:ilwwwhudexchange.infolmsourceii716/mckinneyvento- homelessassistance act,amended-by-hearth-act-cf-20091 No If you answered "Yes", please explain the circumstances and outcome below. Applicants must be in compliance with applicable civil rights laws and Executive Orders N Applications will be rejected if your agency has any of the following• (1) Any pending civil rights lawsuit instituted by the U.S Department of Justice, (2) Any noncompliance with civil rights statutes, Executive Orders or regulations as a result of formal administrative proceedings, unless the applicant is operating under a HUD -approved compliance agreement a designed to correct the area of noncompliance or is currently negotiating such an agreement; (3) Any unresolved Secretarial charge of discrimination issues under Section 810(g) of the Fair o Housing Act, as implemented by 24 CFR 103.400; (4) Any adjudication of a civil rights violation 2 In a civil action brought against the Organization by a private Individual, unless the applicant is a operating in compliance with a court order designed to correct the area of noncompliance or the applicant has discharged any responsibility arising from such litigation, (6) Any deferral of -2 the processing of applications from the sponsor imposed by HUD under Title VI of the Civil aM w Rights Act of 1264, the Attorney General's Guidelines (28 CFR 50 3) or the HUD Title VI regulations (24 CFR 18) and procedures, or under Section 604 of the Rehabilitation Act of 1973 c and HUD Section 504 regulations (24 CFR 8.67). If one or more of these situations exists with L) your Organization, please attach a brief description E s fa Q 44 Packet Pg 132 PUM10sehiea PMQMMAwHMjon Fked Yeu20q—ZOta Exhibit 8: Signatures and Assurances Non-discrimination: This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation In religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant: Accountability, We commit this organization, If a grant is received, to provide all reports to the County as required; to expend monies only on eligible costs, to keep complete documentation (copies of all canceled checks, invoices, receipts, etc.) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date, to return any unused funds to the County to cooperate with monitoring or site visits, and, to provide complete documentation of expenses to the County, if requested, by the required date. We affirm that all information In this application Is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible. Non -collusion: This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named; the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal; the proposer has not In any manner sought by collusion to secure for himlherself an advantage over any other proposer. ti 12/01/2016 Signature & Title paw a 16 Packet Pg 134 Publir 56 iw PMWMAppft@toe CDBG Application Checklist (Non -Profit Organizations Only) FkWYUMIT-201E Community -based organizations are required to include one copy of the Items listed below If you are not submitting these items at this time, please notify Community Development and Housing at (909) 387-4706 to make other arrangements The following Information Is required before any contract or reimbursement can be completed 0 Summary of agency's current year General Operating Budget o List of agency's Board of Directors, including names and addresses o Proof of existing non-profitltax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) 0 Current certificate of Insurance and amounts covered o Organizational chart o Minutes of last Board meeting o Non- Profit agencies must be Registered in the System of Award Management (SAM) webeite httas:/lwww.sam novlaortalloubliclSAMi . Agency cannot be funded if they have been debarred In the past. o Provide board minutesAetter that authorizes the executive director or program manager to run the project. If your application Is funded you will be required to provide a copy of your last audit and your Articles of Incorporation and Bylaws must be on file 16 E L 0 L a c 0 L 0 Y V 0 m c d E a 0 0 a� 0 a c 0 E 0 U 0 N ti O N ti N Q Packet Pg 136 Public Services Program AppllcaUon RECEIVED SAN 13EANARDINO CO ED CoUIVTY 2016 DEC -2 AM 9. 56 San Bernardino County Fiscal Year 2017-2018 Public Services Program Application 4c (o ram- IQY f Flx81 Year 2017 — 2018 kV L--r 1 -i -033 Log Number (Office Use Only) C-A.s.A. The following documents must be submitted In the order listed, please be sure to submit all attachments with your application a Exhibit 1 Organization Information ® Exhibit 2 Project Information Exhibit 3 Community Needs and Target Population 0 Exhibit 4 Project Budget & Sources ® Exhibit 5 Performance & Outcomes a Exhibit 6 Agency Capacity Narrative 12 Exhibit 7 Civil Rights Laws Compliance and HUD Good Standing Exhibit 8 Signature and Assurances Application Checklist The deadline for submitting applications Is Friday, December 2, 2016 no later than 4 00 p m (Application forms must be received by CDH no later than 4 00 p m PST at the office listed above, or must be postmarked by this date) a Packet Pg 138 Public Services Program Application FkCdl Year 2017 —2g18 Exhibit 2 Project Information Project Title limproving County Foster Youth Education Outcomes via Mentoring & Advocacy Project Address 851 South Mt Vernon Avenue, - venue Suite 7A, Colton, Ca 92324 County Supervisorial District where project will be located V✓ Vt District Z 2"d District Z3'd District 0✓ 4'" District 0✓ 5"' District Is this a new public service project, or request for additional funding to an existing CDBG project? Yes - New CDBG Project If you are requesting additional funds for an existing CDBG project, provide prior CDBG project number? N/A Will this project provide an opportunity to hire minority -owned and women owned business? JNo - This project will not provide an opportunity to hire minonty-owned business If YES, describe actions to implement such subcontracting and plans to monitor this component of your project n If NO, discuss why and what actions are being taken to encourage minority -women businesses to apply for this project. As a public service project, C A S A will provide children and youth in the county's child welfare system with supportive services regardless of their age, race, ethnicity, gender, religion, income, sexual orientation or other category The organization partners with other child -serving organizations to provide youth in foster care with efficient and effective services for the best -possible outcomes Partner organization leadership is represented by a variety of races, ethnicities and genders c d E r u w a Packet Pg 140 Public ServlcO3 Program Application Exhibit 3• Community Needs and Target Population Fiscal Year 2017 — 2018 ' � 1 z�}4 P `� f ommrl efnht fNeeds.�p T �5' a '+i �'. f � y . g�r n Fps,. $r 4�J �, Cy`J•1.. �' A��yy,Taridet:!P ula on� a >J+ � `+ �d2 J rylar Public Service i '�-u_Yes1No' >P� i t aA fX p' j `r 1 F Ne@dsi T i wr t y "r'r :. 1 1n1 "Pro osed'Com`mun ¢•{�f� "�r',.'= 7 '� J ,,�.1"na "�;• ry'T' q-�..-a �f@$liVo v ✓`y- = NA 13 b ti s Senior Services r r� 1 3 atf'it'.+R�7ic. �t ftr•ya.[r Low and Moderate No Persons Yes Low and Moderate Households Yes Handicapped Services No Youth Services Abused Children Yes Yes Child Care Services INo Handicapped Persons No Transportation Services No Illiterate Persons No Substance Abuse Services No Homeless Persons No Employment Training No Migrant Farm Workers No Health Services Yes Elderly People No Lead Hazard Screening INo i x Crime Awareness INo City/Target Area of Project Beneficiaries Participating Cities lie Redlands Colton ncalnal C A S A serves all foster youth living in every city, town, and community in the county In 2016, C A S A served 33 youth in the following cooperating cities Adelanto =1, Highland = 2, Twentyrnne Palms = 0, Barstow = 0, Loma Linda = 1, Yucaipa = 9, Big Bear Lake = 0, Montclair = 0, Yucca Valley = 0, Colton = 5, Needles = 0, Grand Terrace = 0, Redlands =15 Currently, there are 23 wait list youth waiting for C A S A appointment, county CDBG funding will help to underwrite costs to recruit and train additional C A S A s to serve these youth Adelanto = 0, Highland = 2, Twentynme Palms = 0, Barstow =1, Loma Linda = 2 Yucaipa = 6, Big Bear Lake = 0, Montclair = 1, Yucca Valley = 1, Colton = 3, Needles = 0, Grand Terrace = 0, Redlands = 7 a Packet Pg 142 Public Services Program Application Fiscal Year2017 — 2018 Describe how this project meets the pnority population and activities selected e number of youth living in the San Bernardino County child welfare system has increased % since its 2010 all-time low, to 5,142 children in 2015 As the general child welfare pulation grows, so does the C A S A wait list - currently at 263 youth - 23 of which rrently reside in the cooperating cities Only 49% of foster youth complete high school or :eive their GED Approximately 75% of foster youth perform below grade level standards, third grade, 80% have had to repeat a grade With each school change, foster youth lose i months of educational attainment C A S A s assure youth are supported academically Explain why this project Is needed and what evidence can you substantiate the need Less than half of foster students graduate high school, if they graduate, they have lower college enrollment and persistence rates compared to others It is not surprising that foster youths' median earnings are 59% of their peers' income Consequently, they are also several times more likely to rely on public assistance and to turn to crime for financial support Adults who previously spent time in the foster care system are incarcerated at disproportionately higher levels in California State Penitentiaries (in School and On Track The Attomey General's 2014 Report on the California Elementary School Truancy & Absenteeism Crisis) Describe what gaps of service in the county this project fills There are over 30 "mentonng" programs providing services in San Bernardino County (4/2/14 Children's Network Mentor & Resources Directory) Mentoring programs include after -school athletic, religious, bereavement, leadership, and tutoring programs C A S A is the only mentonng program offering one-on-one legal advocacy support provided by sworn officers of the court authorized to access children's school, legal, and health records C A S A's comprehensive county -wide volunteer outreach plan assures volunteers are continually recruited, screened, and trained to advocate for foster youths' education, health, permanency What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff Involved with the project If there Is project turnover? Please address any factor that is critical to success Critical to project success is the recruitment/training of new C A S A volunteers Year-round recruitment efforts continually add volunteers to the program, but the need for C A S A s is always greater than the agency's financial capacity to support volunteers with professional staff National C A S A standards limit the number of volunteers Advocate Supervisors can support to 30 C A S A s, as new C A S A s are added to the program, Advocate Supervisors must also be hired C A S A is not dependent on any one funding strategy but uses a variety of fund development strategies including individual contributions, corporate & foundation grants & sponsorships, annual fund raising events, and contracts with Children and Family Services, San Bernardino Juvenile Court, and the Judicial Council of California ti N Packet Pg 144 Puble Services Program APPIfcaUon Fiscal Year 2017 — 2078 Exhibit 4A CDBG Funds Requested and Leveraging Information Indicate the amount(s) being requested by the city, if this Is a "multi -city" project list all cities in which CDBG funds are being requested Cityl.;i a x _ � ,,�1•,rw r 1¢ )) P , e< ''. A Y;- ,� Amoun'f Re nested ($)-'y f-^'u+ (Thls�amoun should: match.tije,�grand r .. .rJ- P n ` total re ueseA 'ad,ftom CDBG Share Adelanto $ 3,000 Barstow $ 3,000 Big Bear Lake $ 3,000 Colton $ 6,000 Grand Terrace $ 4,000 Highland $ 5,000 Loma Linda $ 5,000 Montclair $ 4,000 Needles $ 2,000 Redlands $ 11,000 Twenty-nine Palms $ 2,000 Yucaipa $ 9,600 Town of Yucca Valley $ 3,000 Total of Funds Benefiting Cooperating Cities $ 60,000 .r Q Packet Pg 146 PubllcSeivices ProgramAppllcatlon Exhibit 5 Performance and Outcomes Definitions FIee01 Year 2017 - 201a Unduplicated Clients The number clients/persons projected to be served during the program year (e g 25 clients, 50 seniors) Duplicated Clients The estimated yearly units of service (duplicated, e g 25 clients x 10 visits=250 units of service) Complete the chart below with the number of Duplicated and Unduplicated Clients to be served In column 1 identify activities that will be completed (e g. intervention, counseling, and case management) In column 2 indicate the number of Unduplicated Clients to be served. In column 3 identify the number of Duplicated Clients to be served. ctnrities to'be3Completedi(1)', ^ia '�UnAr c uplicated-:`r ° ��Dup Clients tp+be'r. '` S „-�e ; jServdd (2)� t� ,.�,�',ts ii cated,Clieitis k projected to be 180 2,160 C A S A support & interventions 60 1,800 C A S A re -service trainin s 1180 J2,160 Volunteer support & supervision Performance and Outcomes, answer the following narrative questions using minimum funds request Indicate a timeline of services provided to client(s) in order to meet project outcome(s) 7/1/16-6/30/18 All propsetive C A S A s must participate in one of 9 scheduled 30-hour pre -service trainings which prepare them for their important mentonng role Newly trained volunteers participate in one of 9 scheduled sweanng-in ceremonies with the Juvenile Court Once appointed to their youth, volunteers will spend a minimum of 10 hrs /mo with their child Describe now your agency determines chent(s) success? C A S A uses C A S A Tracker to facilitate continuous program data collection - providing the agency with quantitative outcomes for year-to-year comparisons Client success is measured at the individual micro level (grades, behavior, attendance) & the macro level (grade advancement, seniors graduating high school, graduates enrolled in college or other training) Describe your methodology to evaluate project outcomes. Program staff are responsible for in -putting all volunteer and youth data into C A S A Tracker Data tracked the number of mentor advocates recruited, trained, sworn -in, and newly assigned to youth, the total number of children assigned to mentor advocates, cases closed 11 d s R Packet Pg 148 Public Services Program Appucation Exhibit 6 Agency Capacity Narrative (Non -Profit Organizations Only) Fiscal Year 2017 — 2018 Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project In your description include experience, education, and licensing qualifications All C A S A volunteers are age 21 years+ coming from a variety of professions, educations, backgrounds Key program staff have been with C A S A 5+ years, have Masters Degrees In relevant fields, and over 25 years combined youth development & mentoring experience uescribe your agency's experience in administering government and/or public funds The Executive Director has over 13 years experience in managing grant funds from a variety of sources, and has effectively managed the C A S A program since July 2014 - expanding staffing to serve more children, while cuffing operating costs Describe your method to sustain project viability over the multi-vear arocess if decreases The Executive Director and grant developer work together to implement a rigorous foundation and corporate grants/sponsorship program to assure consistent financial support to the organization and its programs Increased foundation support has made it possible to build agency capacity to serve more children each year A donor development plan will raise $100K instructions complete the table below by marking "YES or "NO" to the questions listed below ryeston.ti ar - 77 �f�r` tix'� `�� = _ � c; ;� ,�. : r „� �- ., 611 Y/ f n f� Example' Have you received federal funds in the past five years? Yes In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the No Secretary of State, the State Attorney General, or the Franchise Tax Board? Ras your organization been sued in the last five years No Are any of your managers or staff with fiscal responsibilities involved in litigation presently that has No any bearing on fiduciary trust or employee relations? Have any unfavorable rulings been handed down by an court against your organization or Executive Director the No last five years? Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its No funding sources? 13 a Packet Pg 150 PubOcServices ProgramApp0coWn Exhibit 8 Signatures and Assurances RscaiYear 2017— 201E Non-discrimination This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex An existing sectarian nature of the agency shall not suffer Impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant Accountability We commit this organization, If a grant Is received, to provide all reports to the County as required, to expend monies only on eligible costs, to keep complete documentation (copies of all canceled checks, invoices, receipts, etc) on all expenditures for a minimum of three years, to spend all funds and close out the program on the required date, to return any unused funds to the County to cooperate with monitoring or site visits, and, to provide complete documentation of expenses to the County, If requested, by the required date We affirm that all Information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible Non -collusion This proposal Is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named, the proposer has not directly Induced or solicited any other proposer to put In a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal, the proposer has not in any manner sought by collusion to secure for him/herself an advantage over any other proposer 4 EY,("& .'JL )) r«1V,- Signature 8r Title is 11 /30/2016 Date ti N a Packet Pg 152 �a y ai k • oG sin -9R71 WW� $69,452 oD ` WaI' eeT:IP A $52,000 00 $42,993 60 $35 672 00 $17,680 00 $42,744 00 $41,600 00 a'� m $66,560 00 w 11in v i§tali# $13,OOD 00 -ANnencor s ' $10,000 DD ' Health Benefits $36 000 00 3%(2990737) IRI"Match ` rY maximum ri g f t �� $6,450'29 ' Rent $35,000 00 Computer Expense (Supplies, Labor, $24,000 00 Utilities (phone, internet, elec) $12,000 00 Meinbershi $750 00 Youth Events $2,500 00 Meetings $500 00 Volunteer Retention (mileage, appreciation event $7,500 00 Ageng Events $2,500 00 Staff Training/Prof Dev $1,800 00 Volunteer Training Mat (incl food and fingerprints) $12,000 00 A en Insurance $18,840 00 Prof Services (Auditor, PH Intern, Dev, Consult. Grant Writer $12,000 00 Impact Study Interns $2,500 00 Audit $7,650 00 Consultant $10,000 00 Office (postage, supplies, equip leases, mtg. e $10,000 00 Travel (Hotel, Meal, Registration, Transportation for National CASA Conference $3,000 00 Mileage $10,800 00 Markt Outreach Material $14,000 00 Agency Savings/Investments Total $621,49189 a ti r N a 0 C 0 2 n. a Q m a� w 0 m 0 U r c d 0 R Q Packet Pg 154 FT� Department of the Treasury Vim! 1R Infernal Re%enuo Servlee P.O. Box 2508 In reply refer to: 0248156166 Cincinnati OH 45201 Dec 24, 2014 LTR 4168C 0 33-0362613 000000 00 00023000 BODC: TE CHILD ADVOCATES OF SAN BERNARDINO COUNTY PO BOX 519 W. RIALTO CA 92377 006449 Employer Identification Number: 33-0362613 Person to Contact: Mr. Galluppi Toll Free Telephone Number 1-877-829-5500 Dear Taxpayer - This as in response to your Dec. 15, 2014, request fol information regarding your tax-exempt status Our records indicate that you were recognized as exempt under section 501(c)(3) of the Internal Revenue Code in a determination letter issued in February 1994. Our records also indicate that you are not a private foundation within the meaning of section 509(a) of the Code because you are described in sectaon(s) 509(a)(1) and 170(b)(1)(A)(v2). Donors may deduct contributions to you as provided in section 170 of the Code Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. Please refer to our website www.irs gov/ea for information regarding filing requirements. Specifically, section 6033Ca) of the Code Provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of the filing due date of the thard return for organizations required to file. We will publish a list of organizations whose tax-exempt status was revoked under section 6033(j) of the Code on our websate beginning in early 2011. Packet Pg 156 v ,v CA 00 CHILD ADVOCATES OF SAN BERNARDINO COUNTY 2016 - 2017 ORGANIZATIONAL CHART The Board of Directors is the Governing Body of the Agency The Presiding Juvenile Court Judge is the ultimate overseer of the Agency and its approval to serve as the sole CASA program in the County of San Bernardino in accordance with the State Rules of Court #1424, Welfare and Institutions Code Section 100 and the Local Rules of Court #1b93 The Executive Director meets monthly with the Presiding Juvenile Court Judge Presiding Juvenile Board Court Judge 11 of Directors Program Manager Tnsha Tenono Advocate Supervisors Marco Pulido Valerie Valadc2 Mantel Morales Mansol Velasco TBH Executive Director Cesar Navarrete College Interns CASA Volunteers Youth Clients Community Outreach Manager Magdahne Hams Community Outreach Coordinator Kncre Phillips Brenda Sutherland (High Desert) TBH Attachment CDBG Eligible Applications pdf (2117 2017-2018 Community Development Block Grant Program) � A ®CASE► Court Appointed Special Advocates FOR CHILDREN SAN BERNARDINO C0UNTY Next Board Meeting January 20th @ 12pm F Q Packet Pg 160 ®CASA Court Appointed Special Advocotm FOR CHILDREN SAN BERNARDINO COUNTY III Fund Development Committee (Michelle, Monique, Kathy T , Cathy C ) a Golf Tournament I May 81h 11 100 minimum $75 per player ill Average time of tournament 5 hrs iv Only 34 carts 68 players v Additional carts need to be rented at $55 per cart plus delivery vi Alcohol license vii Buffet vin $500 deposit Estimated Budget I Goal 1 $10,000 00 Expense Cost Total, 100 players $75 00 $7,500 00 100 for buffet $40 00 $4,000 00 alcohol license $100 00 $100 00 16 Additional carts $55 00 $880 00 delivery of carts $800 00 Printing $800 00 $800 00 Water $300 00 Gifts $500 00 Total expenses $14,880 00 Revenue Cost Total Registration at $150 $75 00 $7,500 00 silent auctions $2,380 00 sponsorships $15,000 00 Total $24,880 00 IVet revenue $10,000 00 IV Board Recruitment/Development (Kent, Karen, Candy) a Two potential new Board members I Pat Flaherty CSUSB School of Business Lecturer and current CASA volunteer ii Nestor Rosales Union Bank Manager and Vice President Packet Pg 162 3. Kent brought up Cesar's yearly evaluation and will set up a meeting during December with the executive committee to accomplish this. 4. Budget and Income discussion: Cesar submitted a detailed budget attached to the agenda which shows that this year will have a surplus This is due to two grants that were new and not anticipated. He reported the the annual Munchin' at the mansion brought in $30,000 which is more than last year. He noted that there were more reservations but less attendees. 5. Two new board members were approved by the board: Pat Flaherty and Nestor Rosales. Kent and Cesar will have lunch with them later this week to welcome them to the board. 6. Cesar° submitted a proposed budget f or a golf tournament May 8, 17 at the Redlands Country Club. A committee was formed to work on this fund raised with Jennie Cannady as chair. The tentative budget was approved by the board recognizing possible additions and modifications. Non -Broad members will also be involved in planning this event. Packet Pg 164 4c IT TAKES ONE TO MAKE A DIFFEREhhL VoLum EER �C A S A Court Appointed Special Advocates c. "�.i.I.a SP-1, 851 S Mt Vernon Ave Sture 7A, Colton, CA. 92324 1.9 01uoR9H Mading Address PO Box 519 Rialto, CA 92377 (909) 8816760 FAX (909) 881-6764 www casaofsb org 130ARD OF DIRECTORS November 27, 2016 Kent Paxton- President Office of 5th Distdct Supervisor Josie Gonzalez To whom it may concern, Monique Hernandez— Vice President San Bernardino County Children and Family Services As the Cluld Advocates of San Bernardino County Board President in agreement Karen Bell - Secretary with all Board members, we authorize Cesar Navarrete, as the Executive Chief Deputy District Attorney Retired Director to run all agency operations including existing programming and Candace Hadley Treasurer authonzed hum to enter into new contracts for new programming We authorize Retired fanner CASA Volunteer Mr Navarrete to run the proposed San Bernardino County CDBG program as Michelle Glleece-Partner described in the application Friedman, Gebbe, Cazares and Gileece Cathy Cimbalo- Retired Director of Children and Family Services- San Bernardino County Phyllis Morris San Bernardino County Public Defender Thank you, Kathy Turnbull Children's Network Officer Jennie Cannady San Bernardino County Supervising Deputy Public Defender Susan Taylor Retired San Bernardino County " rK&t Paxton Children s Network Board President G A.$ A. of San Bernardino County Staff Executive Director Cesar Navarrete Program Manager Trisha Hendrickson Community Outreach Manager Maggie Harris MA Community Outreach Coordinator Kacle Phillips Brenda Sutherland Advocate Supervisors Valerie Valadez Marco Puiido Maribel Morales Marisol Velasco Q Packet Pg 166 _ 4c PUblloSmWcm Program Application RECEIVED SAN BERNARDINO CO EDA SAN DINO 2911 DEC -2 PM 12 4 5 It COUNTY San Bernardino County Fiscal Year 2017-2018 Public Services Program Application FMWt Year 2017 — 201g Nn U uy rL --6 5ti Log Number jOffice Use Only) -F45 Ar Cc tic"; Gmvid Terrace, •Lov+10. i'"'"��ai ReaUlow�o(s 'iwe.H�hone.�d{w�� �LAAftpg � �w�valt�y The following documents must be submitted In the order listed, please be sure to submit all attachments with your application a Exhibit 1 Organization Information Exhibit 2 Project Information 0 0 Exhibit 3 Exhibit 4 Community Needs and Target Population Project Budget & Sources nExhibit 5 Performance & Outcomes a Exhibit 6 Agency Capacity Narrative Exhibit 7 Exhibit 8 Civil Rights Laws Compliance and HUD Good Standing Signature and Assurances ❑✓ Application Checklist The deadline for submitting applications is Friday, December 2, 2016 no later than 4 00 p m (Application forms must be received by CDH no later than 4 00 p.m PST at the office listed above, or must be postmarked by this date) a Packet Pg 168 Public SerAces Program Appfl=Uon r Fiscal Year 20t7-2018 Exhibit 2 Project Information Project Title: Project Address, rOtA serves multiple sites within the County of San Bernardino, Please see attached Site list County Supervisorial District where project will be located 1 °` District 0 2nd District Drd District 0 4 h District 0 6th District Is this a new public service project, or request for additional funding to an existing CDBG project? No - Expansions of Service to an Existino Prnlect If you are requesting additional funds for an existing CDBG project, provide prior CDBG project number? GTER-16-1-05A/5270 and - YUCA-16-1-05A/7518 Will this project provide an opportunity to hire minority -owned and women owned business? No - This project will not provide an opportunity to hire minority -owned business If YES, describe actions to implement such subcontracting and plans to monitor this component of your project. If NO, discuss why and what actions are being taken to encourage minority -women businesses to apply for this project. Service Association's extension to the current More than a Meal program will rely on :es already existing within FSA This program does not have an opportunity for any is to apply for the project 3 Packet Pg 170 Public Services Program APPGcabon Fiscal Year 2017 — 2018 Exhibit 3 Community Needs and Target Population r{ snity ale@L $MahwtE getWoiq lattonx "��s t�.=� �J.n R'n� � 'a--«eo-sxtr'3W.i.•a._ 5i1L� 4 �F �a.�t.4i..�`..�4.... si:.�.+'�..xt.."..,''"ia °-"� i� 5r�.b t "v�.fis ..°S }Pttc3Servlce ;� " _t 4 °-,� r �i, ,�i ,}1YeslNs� ;r F, i4 -J�V: `^•m r..r w ,. .. Need ''� " � } r .' fir „b j . e c; t u Yw p4Pr1! O$ inllbU6ity ti fit' "t•, �'S�O $ �.-` r„ d. ..✓ ,'av ;.Oa'3' s't`',.�.^ h'a �w-z��.te'Yyi r,,y•• „ t7P"1 Senior Services t Low and Moderate Yes Persons Yes Handicapped Low and Moderate Services Yes Youth Services No Households No Abused Children No Child Care Handicapped Persons Services No Yes Transportation illiterate Persons Services No No Substance Abuse Homeless Persons Services No No Employment Migrant Farm Workers Training No No Health Services Elderly People Yes Yes Lead Hazard ,, t Screening Np iY",a:'t Crime Awareness No r a J Lw�1+ 1 '� � J54 itfJ s a b City/Target Area of project Beneficiaries Pardeloa ina Cl tip$_ & p Redlands, Cokn. v..,. rpm Colton, Grand Terrace, Loma Linda, Redlands, Twentynine Palms, Yucaipa, Yucca Valley PI Q Packet Pg 172 Public Services program Application Fiscal Year 2017 — 2018 Describe how this project meets the priority population and activities selected Seniors who reside within the designated areas may visit the centers within each city to enjoy i deliciously nutritious meal and also be offered case management services Additionally, >eniors who have difficulty visiting the sites for reasons from not having transportation to laving a disability may sign up to for our home -delivery service where a FSA staff member vill visit the senior in their home Case management will be offered to seniors opting for iome-delivery service as well as those that participate in our group setting service Explain why this project is needed and what evidence can you substantiate the need Many older adults live on fixed incomes that force them to choose between paying for rent, utilities, or medication versus paying for groceries There are 199,762 seniors residing in the County of San Bernardino Of those older adults, 39 1 percent is reported to be living alone, and 11 5 percent below poverty level The cities proposed are prime locations for the Senior Nutrition services that Family Service Association (FSA) can provide Case management services will strengthen the More than a Meal program by assessing the needs of seniors, arranging for support services, referrals, and ensuring needs are being met Describe what gaps of service in the county this project fillsco Family Service Association is currently helping fill the gap in senior services throughout the ti County of San Bernardino Our More than a Meal program brings nutrition services that not N only feed our low-income seniors, but also assists them to live independently, by promoting better health through improved nutrition, and reduced isolation Through CDBG support, this program will be enhanced to not only provide meals but also increase assessments, resources, referrals, and nutritional education What are the critical factors for the success of your project (include both financial and human resources)? For Instance, is this the only funding for this project? What happens if funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff Involved with the project If there is project turnover? Please address any factor that is critical to project success k's More than a Meal program is scalable based on the amount of funding received from m 0 ous funding sources The more funds received, the more low-income seniors are able to ze the nutrition and case management services FSA offers Family Service Association d Toys nearly 400 individuals and has a strong volunteer base of nearly 1,000 volunteers B grams are staffed appropriately and our executive team is prepared to fill any vacancies 0 uld the need arise r a Packet Pg 174 Publlo SerWees Program Appllcallon Fiscal Year 2017 — 2018 Exhibit 4A CDBG Funds Requested and Leveraging Information Indicate the amount(s) being requested by the city, if this is a "multi- city" project list all cities In which CDBG funds are being requested , J 1F Y Adelanto Barstow Big Bear Lake Colton Grand Terrace Highland Loma Linda Montclair Needles Redlands Twenty-nine Palms Yucaipa Town of Yucca Valley Total of Funds Benefiting Cooperating _.,-- 8 ,�Ex+mu-"EuKeq 4a_Y=' $ 10, 000 $ 70,000 Q Packet Pg 176 Public Services Program Appilcaton Exhibit 5. Performance and Outcomes Definitions Fiscal Year 2017— 201 a Unduplicated Clients The number clients/persons projected to be served during the program year (e g 26 clients, 50 seniors) Du licated Chents The estimated yearly units of service (duplicated, a g. 26 clients x 10 visits=250 units of service) Complete the chart below with the number of Duplicated and Unduplicated Clients to be served • In column 1 identify activities that will be completed (e g Intervention, counseling, and case management) • In column 2 Indicate the number of Unduplicated Clients to be served • In column 3 Identify the number of Duplicated Clients to be served. 4cilvitt�s;to li C T -� Y= x w _ m Ieted ( h�tJt�lipllcatedl p` ~ r� P 1 r `9. d ti, nit U�)ic t$d'' lient"s e Qi�ed,��Gt's{ �'.s�` k 5>-t' s Lff`Vmlii.`:l�\rCt x'...t ..•, Nutntion and Case Performance and Outcomes, answer the following narrative questions using minimum funds request. Indicate a timeline of services provided to client(s) In order to meet project outcome(s) ach quarter FSA will serve meals and offer case management services at center meal sites id also to home -delivered meal recipients Staff will follow up with those that received ,sistance, review client files, and issue appropriate reports By the program end, a total of 54 dduplicated seniors will have received services and 8,750 meals provided Describe how your agency determines client(s) success? >A uses not only the quantitative numbers such as the number of assessments and number meals, but also the qualitative results such as social interaction, engagement, health nefits, boost in confidence and overall well-being Describe your methodology to evaluate project outcomes assessments will be examined, recorded, and then segmented based on need Staff will ow up with the seniors to coordinate resources and referrals Progress of the program will monitored closely to insure that seniors are able to get connected to the referrals needed 11 d E s a Packet Pg 178 Public Services Program ApplicaWrl Exhibit 6 Agency Capacity Narrative (Non -Profit Organizations Only) FISC81 Year 2017 — 2018 Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project In your description include experience, education, and licensing qualifications Veronica Dover, COO - over 22 years management experience, licensed MFT, holds a Graduate Certificate in Aging from Boston University, Tom Donahue, Program Administrator, Michelle Granger Food Service Director ever 20 years experience working with FSA and Riverside County Office on Aging Describe your agency's experience In administering government and/or public funds iH uses a separate revenue account to segregate all CDBG funds received As a recipient more than $760,000 in federal funds, the agency is also subject to single audit requirements ing appropriate professional standards Describe your method to sustain project viability over the multi -year process if funding decreases FSA consistently searches for funding opportunities that could be a match for all agency Including the Senior Nutrition Department's More than a Meal program and Case Management funding opportunities Individual contributions are also given throughout the year Instructions Complete the table below by marking "YES or "NO" to the questions listed below 13 ti N r+ Q Packet Pg 180 PubllaSeMm Program Applieahan Exhibit B. Signatures and Assurances Racal Year 2017 — 2018 Non-discrimination This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate In the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex An existing sectarian nature of the agency shall not suffer Impairment under this agreement, but participation In religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant. Accountability We commit this organization, if a grant is received, to provide all reports to the County as required, to expend monies only on eligible costs, to keep complete documentation (copies of all canceled checks, invoices, receipts, etc) on all expenditures for a minimum of three years, to spend all funds and close out the program on the required date, to return any unused funds to the County to cooperate with monitoring or site visits, and, to provide complete documentation of expenses to the County, if requested, by the required date. We affirm that all Information in this application is true'and correct to the best of our knowledge and that the applicant under our authority will execute Its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible Non -collusion This proposal is genuine, and not sham or collusive, nor made In the Interest or in behalf of any person not herein named, the proposer has not directly Induced or solicited any other proposer to put In a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal, the proposer has not In any manner sought by collusion to secure for him/herself an advantage over any other proposer Signature & Title 15 12/01/2016 Date Packet Pg 182 Hours of Hours -.,San Bernardino County Nutrition Sites siV.AA-1 Linda jAddress'BartonLinda, C ne 9-2821 rsoarcia eration• 1130 AM -12 _ C7Meals a old 6707 Ma old Ave ontana, CA 92335 09-770-8147 a I Woole 30 AM -12 30 PM DC1 1 Meals C2 Meals evo Geor a White E 65 Nuevo St Phone # 909-770-8173 Staff erson Aureha 0enteria Hours of Operation 11 30 AM -12 30 PM C1 Meals C2 Meals Site Ontario Address 225E B Street Ontario, CA 91761 Phone # 909-395-2021 Staff erson Hours of O oration 11 30 AM -12 30 PM C1 Meals C2 Maalc Address 11200 Baseline R Rancho Cucamon Phone # 909-477-27 00 Staff erson Maria Hernandez Of O oration 1130 AM -12 30 C1 Meals C2 M Address 111 A W Lu orna Av Redlands, CA 92374 Phone # 909-793-6999 Staff erson Sall Cubit Hours of O oration 1130 AM -12 30 Pk C1 Meals C2 Meals n 91739 Q Packet Pg 184 �• ^— •, i+rnlaay(iaxsrmms-uoogle(v�aps 4 C Ge'sr�a Maps Twentynine Palms I � Y - v w.. r PAN s t i lw.... L t a..arr � bi whl+ .ter �y ; �T` rjy'""'J ;ti i, 4 t' J Lo�f 1�' '' 'a1d ••! y� t 't 7 { ( r .3. PT p J}tdtia r ii;,.c"t�Ft�-: �r'rc�f�` }^E`r tr"�. (_� ���✓ `�:�' � F 'S � Map data OMG aMr* 2 tnt (- C Twentynine Palms Califomfa 92277 Sunny 77'F 1128 AM Quick facts .- +`_.�_ ... ...,.,,.......,�n.noo ��e�ne�nanto,T.r.,(�.,idr.,Rla�neHeMRMi�r7�iir75A7arFFkcr�7ohd7rFrfii 1l7 Packet Pg 186 G-f n t'-!t MapS Loma Linda San Bernard ib Son a ---4 r Oemard(no tnternat nat Vdt7r31rDA r ' Yd W2ffdslt - a Airport Ust �'E � �'itUe')eAri' ttrreMaAWr ., - t 7 YdtAlttsi T =1 �i"K}gam`-� M L 0 a VALLEYOOLUM a ca f°a L. 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V2 Packet Pg 188 Googfe Maps Grand Terrace t O` East a 99 ro 40 AGUA MANSA " r a�rr7 IOUSTRlAL , O CORRIDOR Agu.,Avr' COOLEY-RANCH `m ` Creek In:m` C ca Fiesta Village V �' + of >` `Family Fun Perk 0 r c r r +?;Y EVluhinp(on St Y 4 tD Jatt 80; Hreatvtaod st 0 > nam d ® Glrend Terrace Palm Ave E lMalt Le Pabr St r c ( / 1 m 0 t CT i %r Dr Bury St �tt ' Y- catdlaal st T- Van Buren St N Lark St t` CD �y ! Fjcost — - Cadene Creek ,b Grand Terrace /' o ti Is- Moblle Home Park -dam = s High School - /Q' Aobin War r' N „ Ceete,sy n-5 er , - - AbBro►vn /°�„ryIn ; Fiynnst Sports Complex ° // ! CL HtghgraveCenter St centers( to D 9 � 2 ! I 11 0 NORTHSIDE Ean y Spr�g st g Spring St f— .16 I o t1 ia� ` CL grQ `} RO t���' ECimSt r ftoonpa55i G1 y�O sr OQc ®r� PalmyrlW Aro lL _— Columbia AvtGoogle i r HunrerParl, m Map date 02016 Google 2000 it, r s m r w Q hHpsJAvww google.com/maps/place/Grand+Terrace,+CA/@34 0314905,-117 3302553,14z/data=14m513m4llsmt80dcacO800e5e23f 0xe86W12c841MBm213. 1/2 Packet Pg 190 d ci cc N I 1ti �• I c 1 I rs� R1 t S I ^ 4T "0 4 3 cif<ia -�°^• '�' S,i ! ' ♦ �j a '&+ Ia Attachment CDBG Eligible Applications pdf (2117 2017-2018 Community Development Block Grant Program) N K It .d 4c Family Service Association Budget FY 2016-17 (Version2) Approved 9 212016 Account Title Grand Total REVENUE Federal Grants & Contracts 1S,622,732 Federal Grants & Contracts (NSIP) - State Grants & Contracts 20,000 County,City & Local Grants & Contracts 3,822,111 Community Development Block Grant (CDBG) 138,614 Contract Services 250,000 Mental Health 363,824 Other Grants & Contracts 452,900 Contributions 79,065 United Way Support 15,000 Service Fees 980,837 Related Party Reimbursement (CHDO) 20,000 Fundraising 40,807 Fundralsing Dinners 3,300 Bingo Revenue 9,096 Rental Revenue 151,549 Rental Revenue - Internal 1,021,375 Copier Lease Revenue 115,000 Interest Revenue 35,000 Miscellaneous Revenue 16,110 In Kind Revenue -Goods & Services 2,500 In Kind Revenue- Capital 220,000 Total Revenue 23,279,820 EXPENDITURES Direct Service Staff Temporary Staff Employee Benefits Payroll Tax Expense Payroll Tax Expense - SUI Vacation Expense Worker's Compensation Advertising Bank Charges Client Assistance Conference/Training Expense Contract Services Dues & Licenses Fees -Accounting & Legal Fees - Consultant Fees - professional Field Trips Fuel - Vehicle Insurance Late Fees Leases & Space Usage Lease & Space Usage Internal Meeting Expense Miscellaneous Expense 10/25/2016 11,842,080 39,135 877,920 N 890,191 129,518 a. 461,512 uJ 773,938 0 25,708 1,013 v 3,455 a 221,584 Q 397,657 d 72,535 2) 1S,141 W 250 41,684 2,000 U 88,825 ,. 172,540 d 2,500 E 343,366 s 2,022,375 Q 28,663 250 Summary 1 or2 Packet Pg 194 L Service Associat Family Service Association Board of Directors July 1, 2016 —June 30, 2018 Jane Adams, Board Chair Iry Hendrick Retired Administrator Retired Chancellor Riverside Community College Lugena Wahlquist, Vice Chair Kitty Huang Retired Mental Health Administrator Retired Director of Infection Control Parkview Community Hospital Dave Demers, Treasurer Carla Lidner Retired Administrator Child and Family Advocate Department of Public Social Services Ellie Bennett, Secretary Jeff RaJcic Retired COO CEO, CM School Supply Riverside County Regional Medical Center James Sandoval Michael Ocaslo, Past Chair President & CEO Vice Chancellor Small Business FDC of Orange County University of California Riverside Johnny Thomas Paul Jensen, Audit Chair Retired School Administrator Dean, School of Business La Sierra University Jane Block Margi Wild Community Volunteer Coordinator of Early Childhood & Family Studies University of California Riverside Denise Brown Linda Wray Retired Legislative Aide Paul Zeilerbach Retired Riverside County District Attorney 21250 Box Springs Rd, Ste 212 Moreno Valley, CA 92557 www fsaca ore 951-686-1096 Packet Pg 196 r7 1 75 �x Y2-1-7-121 Farrtiiy Service Association 21250 Box Springs Road, Suite 212 Moreno Valley, CA 92557 Phone 95168610761 Fax 951276 9542 Web www fsaa org 'Family Strength is Community Strength' Serving Since 1953 BOARD OF DIRECTORS RESOLUTION Be It hereby resolved by the Board of Directors of Family Service Association that Dom Betro, CEO and/or Veronica Dover, COO be authorized to submit and sign applications to San Bernardino County and its Cities for CDBG funds FY 2017-2018 Jane Adams Name Board Chair Title 11 i Date k.a. UnitedEIJI iE7 t� « it M i Child Development Services Menial Health Ser}+ces Community Centel Sel noes Supportive Housing Senior Specialty Services Senior Nutrition Services Social Enterprise ti N w Q Packet Pg 198 Y Act;r�tiilt�lr�t�a�.7S.eivJc®s r �-f i t � aN '}t�ihiBFFi7r27l7C/a! 07�cei a .a } "RlchiMj!eichert CiA` r - F R-410mce'-1�$d, ' e�,V6Iiw11`ArcaftsPpyable` ts4` f s �rllnii>s 1xoGiewsCGeneial L^ tJ ti ' Vic�tirintbe►�son-�Aceu�dts Ra`�3vdtilc�: =I PLEASE BE�P�OGRANI CFIA{2Tx'd .� Fry ti4{a �d�s `a o vs- ti+ °-a S 71 1 4 ty �� * � 1 � �Cr) �rp : .f Rl. a till �* e t 7,.,_R����G Ef�4N �YV]IlM�.IJ��R7tlr�l��-- -tlNJ�=,_` �I Me© t ----------------------' — OA CBT Services provided by Clinic but 1n t Old Nutrition & Senior Centers as much as possible '--------------------------! Revux Z10eve10pmentlGren18 FJOCM= Fbes=6.17 Roquesu ror FurrdnMCornty of RNw3WelEsrfy Wwmr m for pepMwan In Older P4Ub% lgenry Oru Chart shmng OA CST sw Attachment CDBG Eligible Applications pdf (2117 2017-2018 Community Development Block Grant Program) L7 Ydw�- Public SaMm Program Application RECEIVED SAN BERNARDINO CO ED % We'llUEHVAItD1�n 2018 DEC -2 PSI 2. 40 COUNTY San Bernardino County Fiscal Year 2017 2018 Public Services Program Application Fiscal Year 20W — 2018 Log Number (Office Use Only) q�rl &Su'& The following documents must be submitted in the order listed, please be sure to submit all attachments with your application aExhibit 1 Organization Information aExhibit Exhibit 2 3 Project Information Community Needs and Target Population aExhibit 4 Project Budget & Sources aExhibit 5 Performance & Outcomes a Exhibit 6 Agency Capacity Narrative Exhibit 7 Civil Rights Laws Compliance and HUD Good Standing Exhibit 8 Signature and Assurances Application Checklist The deadline for submitting applications is Friday, December 2, 2016 no later than 4 00 p m (Application forms must be received by CDH no later than 4 00 p m PST at the office listed above, or must be postmarked by this date) ti N Packet Pg 202 Pub(kServPces ProgmrnAppilcatfoer Fiscal Year 2017-2018 Exhibit 2. Project Information Project Title Classroom to Career Developing Tom_ orrow's Female Leaders for the 21 st Century W, Project Address 1751 Plum Lane, Redlands, CA 92374 County Supervisoriai District where project will be located 1`' District 2nd District R 3`d District 4d' District Q 51h District Is this a new public service project, or request for additional funding to an existing CDBG project? Yes -New CDBG Project If you are requesting additional funds for an existing CDBG project, provide prior CDBG project number? N/A Will this project provide an opportunity to hire minority -owned and women owned business? JYes - This project will provide an opportunity to hire minority -owned business If YES, describe actions to implement such subcontracting and plans to monitor this component of your project Girl Scouts' Classroom to Career program addresses the public service needs of low income, under -served middle school girls in San Bernardino County who are at -risk for poor academic outcomes, not graduating high school, not enrolling in post -secondary education or training, and poor adult financial stability Programs connect girls to female -owned businesses and provides opportunities for girls to interact with female role models in a variety of fields and positions Although Girl Scouts implements the programs through informal partnerships and collaborations, the focus of the Classroom to Career program dictates that minority and ,women -owned and led enterprises are targeted for program participation If NO, discuss why and what actions are being taken to encourage minority -women businesses to apply for this project a PacketPg 204 Pubbc Services Ptogram Appbcagon Fiscal Year2017— 20ia Exhlbit 3 Community Needs and Target Population Community Needs Target Population Public Service Yes/No Proposed Community: ty Yes/No Senior Services No Low and Moderate Persons Yes Handicapped Services No Low and Moderate Households Yes Youth Services Yes Children No Child Care Services No Handica peed Persons Na Transportation Services No Illiterate Persons No Substance Abuse Services No Homeless Persons Yes Employment Training Yes Migrant Farm Workers No Health Services No Elderly People No Lead Hazard Screening No 4a , s� ��x���l ,��7' ri'f`'� (+fir I�,��.�'�� .,t�t[(�!! s' T rya Crime Awareness N O �tLt pW y i � eti>li b"k 0yr � ' h / y7-� I }} yy hl � �F`��-�y ECj AJt43j }c °�i �N��.c.-1, _ M'�•^'�'.Nnl3a i p } i 4 t'fY ti d.._ js .bti+ f"� M4 Y� City/TargetArea of Project Beneficiaries Particioatlna Cities h a Redlands Colt n Yuca/nai FHarris, o Career is being implemented in Barstow, Yucaipa, Colton, and Grand Terrace ols including Parkview, Colton, Jurupa Vista, Joe Baca, Terraceview, Ruth O ow and Barstow STEM Academy, and Mesa View Approximately 30 girls from or a total of 145 girls, will participate In monthly program activities (a minimum of 6 unique activities) during the traditional school year that include college and work site tours, interactions with female role models, classroom presentations, technology -based hands-on learning experiences, and opportunities to explore Cyber Security, Interactive Leadership, & Robotics activities through separate one and five-day workshops and camps 5 Packet Pg 206 Public Services Program Appllcallon Fiscal Yeer 2017 - 2018 Describe how this project meets the priority population and activities selected C2C addresses on a large scale the systemic challenges facing 21 st Century female workers the gender wage gap, lack of women pursuing STEM educations and careers, and technology skills gaps, as well as challenges low income girls and girls of color face like the inter -generational cycle of poverty, limited financial literacy, low family education, and lack of female STEM role models, by putting STEM projects, career exploration, academic counseling, and leadership development activities into the hands of girls With more women in the workforce, products, services, and solutions are likely to be better -designed txpiain why this project is needed and what evidence can you substantiate the need -tudent homelessness has been steadily increasing in San Bernardino County since 2012 0% of San Bernardino County students were eligible to participate in the Free and Reduced rice Meal Programs, over 27% of San Bernardino youth lived below poverty level, 75% of all an Bernardino County students were not proficient in math, & 67% of San Bernardino ounty high school graduates had not completed college preparatory courses in 2014 Basic lath skills are essential to navigate through life, and competence in mathematics is ssociated with readiness for the workplace and higher future earnings (kidsdata org) uescrioe wnat gaps of service in the county this project fills Although actual performance measures show high school girls and boys perform equally well in math and science, girls start losing interest in math and science during middle school - coinciding with a time when girls become more aware of female/STEM biases (US Department Education Condition of Education) C2C intervenes at this critical time by exposing girls to STEM earlier and in ways that encourage girl learning Consequently, they are prepared for better high school experiences at Linked Learning schools or schools aligned with the San Bernardino County Cradle to Career Roadmap C2C also benefits teachers who are called upon more and more to teach increasingly complex skills to their students and to assure that an exceptionally diverse population of students learn such skills equally well What are the critical factors for the success of your project (include both financial and human resources)? For instance, is this the only funding for this project? What happens If funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there Is project turnover? Please address any faernr tho# icn .....:—m #— project success -- - -- ---1 ----• -- Critical success factors include obtaining sufficient human/financial resources that assure C2C continues to be available to more girls in need In addition to the traditional C2C that serves over 2,000 girls a year via schools, Girl Scouts' innovative approach to meeting demand for C2C has been to train Troop leaders via STEM -To -Go kits to reach 13,000 girls in troops, and to develop a STEM lab and Interactive Leadership Learning Center at Skyland Ranch to starve 6,700 co-ed students within the next 3 years Continued support for C2C will help Girl Scouts to continue to meet the demand, which includes a waiting list of students, corporations, and others who recognize the significance of C2C to the County's economic health, County CDBG support will assure more girls in District 3 receive the benefits of C2C Q Packet Pg 208 4' c PublICServices Program Appho wn Fiscal Year 2017-2018 Exhibit 4A CDBG Funds Requested and Leveraging Information Indicate the amount(s) being requested by the city, if this Is a "multi -city, project list all cities in which CDBG funds are being requested City Amount Requested {$): (This amount should match the grand Adeia:nt:o� total requested from CDBG Share Barstow $ 7,500 Big Bear Lake Colton $ 7,500 $ 7,500 Grand Terrace Highland Loma Linda Montclair Needles Redlands Twenty-nine Palms $ 7,500 Yucaipa Town of Yucca Valley Total of Funds Benefiting Cooperating Cities J$30,000 c d E t .r a Packet Pg 210 Public Serv7cee program Application Exhibit 5 Performance and Outcomes Definitions Fiscal Year 2017 — 2018 Unduplicated Clients The number clients/persons projected to be served dunng the program year (e g 25 clients, 50 seniors): Duplicated Clients The estimated yearly units of service (duplicated, e g 25 clients x 10 visits=250 units of service) Complete the chart below with the number of Duplicated and Unduplicated Clients to be served In column 1 Identify activities that will be completed (e g intervention, counseling, and case management). In column 2 indicate the number of Unduplicated Clients to be served In column 3 identify the number of Duplicated Clients to be served. Activities to be Completed (1) Unduplicated Clients to be Served (2served Duplicated Clients projected to be 3 1145 58p Work site tours & activities, role mod 145 290 College sessions, activities & tours C� p Performance and Outcomes, answer the following narrative questions using minimum funds request. Indicate a timeline of services provided to client(s) in order to meet project outcome(s) By the end of each quarter noted below (Ex� 5A), 145 girls will have completed a minimum of 6 off -campus experiences (870 unique services) that promote their awareness of non-tradition- al female/STEM-related careers, & have increased clanty about the benefits of doing well in school, graduating high school, and pursuing post -secondary education or training Describe now your agency determines clients) success? Client success is determined by participant responses to post -survey questions, where the majority of girls agree/strongly agree to statements regarding the program that note a positive experience Schools also report grade and attendance Improvement of participants Anecdotal evidence shows that past participants have earned college scholarships and internships uescnde your methodology to evaluate project outcomes The organization measures the impact of C2C activities via surveys completed by participants after the programs Surveys include questions on giri interest, attitude, and confidence relative to the STEM topic covered by the program Survey results are tracked/evaluated by Qualtrics 17 c d s a v'Packet7Pg 212 Pubfie Servkea PMUram App' .aticat Exhibit 6 Agency Capacity Narrative (Non -Profit Organizations Only) Fiscal Year 2017 — 2018 Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project In your description include experience, education, and licensing qualifications Carrie Raleigh, STEM Program Mgr over 16 years experience as a teacher, trainer, curriculum devel- oper, and manager of STEM programs/Environmental Science -related programs, Ms Raleigh has led the launch & implementation of the Council's STEM -related programming Cher Martin, STEM Program Specialist 8 years experience as Girl Scout volunteer to a variety of leadership roles, now paid staff Describe your agency's experience in administering government and/or public funds Girl Scouts has in-depth experience with managing/operating projects funded by corporations, foundations, United Ways, and other funders with stringent accounting and reporting requirements, and will use its database system and professional accounting and program staff to track expenses, etc srescrine your method to sustain proiect viability over the .r funding decreases - - - - ... _.- , __. r' Although Councils are part of Girl Scouts USA, each is responsible for raising its own program & operating funds Girl Scouts implements a comprehensive fund development strategy that assures the organization's sustainability through corporate, foundation grants, Cookie Sales, merchandise sales, individual giving, event sponsorship, estate planning, & Alumnae Engmt .......... below .......1,.W"W aIgo LOUIV UVIUW Uy marKing "yLs or "NO" to the questions listed Question Example Have you received federal urtds In the past five years? YES/ NO Yes In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the IRS, the Secretary No of State, the State Attorney General, or the Franchise Tax Board? Has your organization been sued in the last five years? No Are any of your managers or staff with fiscal responsibilities Involved in litigation presently that has any bearing on fiduciary trust or employee relations? No Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years? No Does your organization current y have any unresolved fiscal, reporting, or program issues with any of its funding No sources? 13 a Packet Pg 214 Public Services Program Appluatlon Exhibit 8 Signatures and Assurances Fiscal Year 2017 — 2018 Non-discrimination This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex An existing sectarian nature of the agency shall not suffer Impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant Accountability We commit this organization, If a grant is received, to provide all reports to the County as required, to expend monies only on eligible costs, to keep complete documentation (copies of all canceled checks, Invoices, receipts, etc,) on all expenditures for a minimum of three years, to spend all funds and close out the program on the required date, to return any unused funds to the County to cooperate with monitoring or site visits, and, to provide complete documentation of expenses to the County, if requested, by the required date We affirm that all information in this application is true and correct to the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible. Non -collusion This proposal is genuine, and not sham or collusive, nor made in CO the interest or in behalf of any person not herein named, the proposer has not o directly induced or solicited any other proposer to put in a sham proposal, or any `� other person, firm or corporation to refrain from submitting a proposal, the o proposer has not in any manner sought by collusion to secure for him/herself an N advantage over any other proposer -Forrl (Ix,4 t 12/01/2016 H Signature & Title MGM, Date c 3s Q Packet Pg 2i6 FY 2017 Annual Budget FY17 BUDGET 4000 Contributions $ 432,000 5000 Product Sales $ 5,835,133 4200 United Way - Other $ _ 5200 Program Service Fees $ 786,329 5100 Girl Scout Merchandise $ 220,465 5670 Adult Special Events $ _ 5300-5399 Site Use (Prev included in misc income) $ 10,400 5500-5649 Misc Income $ 19,741 TOTAL REVENUEIINCOME $ 7,304,068 7000 Salaries $ 3,513,712 7100 Employee Benefits $ 511,406 7200 Payroll Taxes & Workers Comp $ 576,251 8000 Professional Fees $ 272,400 -8100 Supplies $ 626,107 8200 Telephone $ 114,873 8300 Postage/Freight $ 12,700 8400 Occupancy $ 701,005 8400 Property Improvements 8500 Equipment - Rental & Maint $ 144,358 8600 Printing Costs/Subscriptions $ 178,880 8700 Travel, Meals & Vehicle Expense $ 251,013 8800 Conferences & Meetings $ 34,970 8900 Financial Assistance $ 51,007 9200 Interest Expense $ 55,823 9300 Insurance Costs $ 131,015 M -o ca N 00 Attachment CDBG Eligible Applications pdf (2117 2017-2018 Community Development Block Grant Program) ' 4c 1?OpntUuast of ttie Treoaury letrraal Iteveaue Srrrtee P.O. Box 2508 In reply refer to: 0248286044 Cincinnati OH 45201 June 12, 2015 LTR 4168C 0 95-1967727 000000 00 00021104 BODC: TE GIRL SCOUTS OF SAN GORGONIO COUNCIL E 2750 PLUM LANE sz;m REDLANDS CA 92374 0 a c L 038776 Y Employer Identification Number: 95-2967727 V 0 t0 Person to Contact: Ms. Smith Toil Free Telephone Number: 1-877-829-5500 E Dear Taxpayer: a 0 m This is in response to your June 03, 2015, request for information m regarding your tax-exempt status. r Our records indicate that you were recognized as exempt under c E section 501(c)(3) of the Internal Revenue Code in a determination letter issued in July 1959. 0 U Our records also indicate that you are not a private foundation within the 00 N meaning of section 509(a) of the Code because you are described in section(s) 509(a)(1) and 170(b)(1)(A)(vi). ti c N Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they v meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. 4- i c. Please refer to our website www.irs.gov/eo for information regarding filing requirements. Specifically, section 6033(j) of the Code provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of the filing due date of the third return for organizations required to file. We will publish a list of organizations whose flax -exempt status was revoked under section 6033(3) of the Code on our website beginning in early 2011. Packet Pg 220 Recruitment placement Specialists I f Specialists Shelly Guerin I ! Brie Ouellette Martha Lizarraga Kirsten Tamura Concetta Miller Belen Ramirez Karen Vigil Sally Herrera Vicki Broadhead Caryn Martin-Patino Jewel Wilmoth Sabrina Montoya Cyndie Hart Customer Experience Department Customer Care Specialists Noe Guzman Jan Gilbert Belen Ramirez Sally Herrera Caryn Martin-Patino Sabrina Montoya Cyndie Hart Troop Support/ Volunteer Services Specialists Jackie Contreras Christina Thomas Regional/Area Support Specialists Sabrina Rattley Tom cox Ashley Hudson Mary Srnithers Attachment CDBG Eligible Applications pdf (2117 2017-2018 Community Development Block Grant Program) 0 girl Scotus of san gorgonio Girl Scouts of San Gorgonio council Board of Directors Wednesday, September 14, 2016 6 OOPM Redlands Office Meeting Minutes A meeting of the Board of Directors for the Girl Scouts of the San Gorgonio Council was held on Wednesday, September 14, 2016, with Board Chair Sandy Mayo presiding The meeting was called to order at 6 OOPM The meeting was held at the Redlands Office A quorum was established based on the following attendance Officers Present Sandy Mayo, Board Chair Michele Branconier, First Vice Chair Irene N Rodriguez, Second Vice Chair Beth San, Secretary Debbie Barrera, Treasurer Staff Present Cynthia H Breunig, President & CEO Casey Hewson, Fund Development Manager Knea Hawley, Director of Fund Development & Alumni Leonard Longo, Director of Administration Nancy Perdue, CFO & Vice President of Operations Stephanie Danielson, Executive Assistant to the President & CEO N Members -at -Large Present Board Members Not Present ti N Andy Avery Diana LaMar ,� Cathy Paredes Hardy Brown Charolette Barnes -LeBlanc Mary Perry c Kit Mac Nee Raul Garcia a Lolla Long a Patricia L Nickols-Butler a Richard Aquino Suzanne Cacanindin' I Consent Agenda Prior to the meeting, the Board of Directors received the Consent Agenda containing the September 2016 Board Meeting Agenda, the April 2016 Board Minutes, and the Progress E Report for FY2016 Quarter 3 A motion was made to accept the Consent Agenda Before the Consent Agenda was approved, the Finance Committee Chair requested adding four a items to the September 2016 Board Meeting Agenda under Section IV Finance Committee Packet Pg 224 strategic planning, and architecture costs Financial assistance to girls is down, we are working on creating a system to support them through their troop fall and cookie sales The Finance Committee Chair made a motion on behalf of the Finance Committee for the Board to accept the FY17 Budget as presented The motion was moved, seconded, and approved APPROVED IV Properties Committee The Properties Committee met to discuss the possibility of leasing a service center for the Central West region Due to the overlap with Skyland expenses and the CEI conversion, beginning a lease on a new property in the Central West region is not feasible at this time and will not be budgeted for in FY17 Locating a facility will take time This item is important to the Board and will remain an ongoing agenda item The Properties Committee Chair presented the Skyland Ranch - Duncan Lodge Proposal ci to the Board The Properties Committee previously approved the Proposal The Finance co Committee approved the estimated budget for full construction totaling $860,000 A ti motion was made to approve the Skyland Ranch - Duncan Lodge Proposal The motion was moved, seconded, and approved. N APPROVED V Board Development Committee The Board Development Committee Chair informed the Board that recruiting for new and continuing Board members is happening now He is especially interested in gaining new members from inland Empire casinos and ESRI The Board Development Committee Chair asks each Board member to submit one recommendation for a new Board member to either Leonard or Stephanie VI. Board Calendar 2017 Important upcoming dates for Council events were reviewed The next Board Meeting is Y scheduled for December 14, 2016 at the Redlands office I VII Adjournment r a The Board Chair thanked all who attended She discussed some issues that she would like explored more The Compensation Committee will be looking into salaries for senior staff One of the concerns the Board Chair had is succession planning and being able to 5 Packet Pg 226 ' 4c girt scouts of san gorgonio Girl Scouts of San Gorgonio Council Board of Directors Wednesday, April 13, 2016 6 OOPM Redlands Office etin Minutes A meeting of the Board of Directors for the Girl Scouts of the San Gorgonio Council was held on Wednesday, April 13, 2016 with Interim Board Chair Sandy Mayo presiding The meeting was called to order at 613PM The meeting was held at the Redlands Office A quorum was established based on the following attendance Officers Present Staff Present Sandy Mayo Cynthia H Breunig, President & CEO Irene N Rodriguez Casey Hewson, Fund Development Manager Kit Mac Nee Leonard Longo, Manager of Administrative & Debbie Barrera Executive Offices Nancy Perdue, CFO & Vice President of Operations Members -at -Large Present Board Members Not Present Richard Aquino Hardy Brown Andy Avery Mary Perry Beth San Michele Branconier Charolette Bames-LeBlanc Raul Garcia Diana LaMar Patricia L Nickols-Butler Consent Agenda Prior to the meeting, the Board of Directors received the consent Agenda containing the September 2016 Board Meeting Agenda, the April 2016 Board Minutes, and the Progress Report for MY2015-2016, Q1 A motion was made to accept the Consent Agenda The motion was seconded and approved APPROVED Packet,Pg 228 girl scouts of san gorgonio December 2, 2016 To Whom It May Concern Girl Scouts of San Gorgonio 1751 Plum Lane Redlands CA92374 800 400 GIRL gssgc org The Girl Scouts of San Gorgonio Council is passionate about providing middle school girls in low income areas exposure to STEM fields through our Classroom to Career program This is a strategic effort to make significant impacts on the technology skills and gender wage gaps, educational attainment, and poverty rates of under -served populations living and working in the Inland Empire The Board of Directors of San Gorgonio Council authorizes Carrie Raleigh to implement the Classroom to Career Developing Tomorrow's Female Leaders for the 21st Century Workforce project to be facilitated in the following cooperating cities of San Bernardino County Barstow, Colton, Grand Terrace, and Yucaipa The project projects to prepare middle school girls for the 21st Century workforce, by doing so, it will help the county achieve its vision to be a "vibrant economy with a skilled workforce that attracts employers who seize the opportunities presented by the county's unique advantages and provide the jobs that create countywide prosperity " Sinc , L kN Sandra L Mayo Board Chair Girl Scouts of San Gorgonio Council GII l "to lit Ing I/1111iI% Fn 1%of tout dl.,l CII101(I III Intl t It it ut It.r tthn awkt tbt %a, ld , butt I pl of ti N r d E s L) to w a Packet Pg 230 4 c_ .I Public Seances Program Appltcabon sA% B RNARiitAO COUNTY San Bernardino County Fiscal Year 2017-2018 Public Services Program Application Fiscal Year 2017 — 2018 GP—pfW It o (� 2 Cog Number joff ce Use Only) The following documents must be submitted In the order listed, please be sure to submit all attachments with your application 7 Exhibit 1 Organization Information ® Exhibit 2 Project Information Exhibit 3 Community Needs and Target Population Exhibit 4 Project Budget & Sources V✓ Exhibit 3 Performance & Outcomes Q Exhibit 6 Agency Capacity Narrative D Exhibit 7 Civil Rights Laws Compliance and HUD Good Standing R✓ Exhibit 8 Signature and Assurances a Application Checklist The deadline for submitting applications is Friday, December 2, 2016 no later than 4 00 p m (Application forms must be received by CDH no later than 4 00 p in PST at the office listed above, or must be postmarked by this date) Q Packet Pg 232 Pubic Services Program AppftaUon Exhibit 1 Organization Information Organization Name City of Grand Terrace Organization Address- 22795 Barton Rd City/State/ZipiGrand Terrace, CA 92313 Authorized Person Name ISandra Molina Authorized Person's TitielPlanning & Development Services Director Address. 22795 Barton Rd City/State/Zip lGrand Terrace, CA 92313 Phone 909-824-6621 ext 225 Fax 909-824-6624 Flow? Yaar2017 — 2018 Email smolina@ randterrace-ca gov N ti Application Contact Person's Name Barrie Owens N Application Contact Person's Title ISr Code Enforcement Officer Q Explain the Agency's 1) Mission, 2) Purpose, 3) Population Served, 4) number of years serving population, 5) Supportive Services, their Funding Sources, and Start/End Dates 'he City of Grand Terrace's mission is to preserve and protect our community and its xceptional quality of life through thoughtful planning, within the constraints of fiscally 3sponsible government Grand Terrace is an exceptionally safe and well managed City, nown for its natural beauty and recreational opportunities, a vibrant and diverse local conomy, a place with an outstanding quality of life that fosters pride and an engaged ommundy, encouraging families to come and remain for generations The City incorporated 11978 and has a population of 12,337 residents Code Enforcement activities include ispections throughout the project area including locations subject to illegal dumping, ontinuous graffiti identification and eradication, commercial center inspections, foreclosed roperhes, non -licensed businesses, property neglect and proactive and reactive response to ublic nuisances This grant funding will enable Code Enforcement to address health and afety issues, public nuisances, and continue collaborative efforts with the County to provide a afe and healthy community The project begins on July 1, 2017 and ends on June 30, 2018 a Packet Pg 234 Public Samm Program Application Fiaeal Year 2017 — 2018 Exhibit 2 Project information Project Title Code Enforcement in Grand Terrace CDBG Target Area Project Address Vanous deteriorated areas within the Grand Terrace CDBG Tar et Area County Supervisorial District where project will be located , 1 at District tad District a 3rd District n 0 District n Stn District Is this a new public service project, or request for additional funding to an existing CDBG project? No - Expansions of Service to an Existing Project If you are requesting additional funds for an existing CDBG project, provide prior CDBG project number? GTER-16-1-15ZJ3627 Will this project provide an opportunity to hire minority -owned and women owned business? No - This project will not provide an opportunity to hire minority -owned business If YES, describe actions to implement such subcontracting and plans to monitor this component of your project. If NO, discuss why and what actions are being taken to encourage minority -women businesses to apply for this project project is a service based project, which is intended to fund Code Enforcement activities in the CDBG Target Area Packet Pg 236 Public Services Program Applicabon EXHIBIT 2A• Countywide Vision Fiscal Year 2017 — 2019 Indicate Yes/No in the table below if any of these countywide vision goals are pertinent to the proposed project. Countywide Vision County iWide Vision Yes/ No Implement the Countywide Vision Yes Create, Maintain and Grow Jobs and Economic Value in the County No Improve County Government Operations. No Operate in a Fiscally -Responsible and Business -Like Manner No Ensure Development of a Well -Planned, Balanced, and Sustainable County No Maintain Public Safety Yes Provide for the Health and Social Services Needs of County Residents IYes Pursue County Goals and Objectives by IYes Working with Other Governmental Agencies Provide a brief narrative of how your project meets the Countywide Vision This Code Enforcement project will improve public safety, housing, and community health, supporting the County's Wellness Element Project activities include housing and business property inspections, continuous graffiti identification and eradication, regular monitoring of areas subject to illegal dumping, foreclosed properties, weed abatement Activities also include identifying non -licensed businesses, homeless individuals and encampments and monitoring City park facilities for unauthorized or illegal activity The City of Grand Terrace works jointly with the County Sheriffs Department and County Land Use Division (weed and fire hazard abatement services) to provide for the safety and health for Grand Terrace residents, visitors, and business owners d s r Packet Pg 238 PublkServtees Program Applkatmn Exhibit 3 Community Needs and Target Population Flsml Year 2017 — 201 B Community Neids ' a Target Population Public Service Y�s/No Proposed,CoMMunIW Yes/No ^ Needs: r Senior Services No Low and Moderate Persons JYes Handicapped Low and Moderate Services No Households JYes Youth Services No Abused Children No Child Care Services INo Handicapped Persons No Transportation Services JNo Illiterate Persons JNo Substance Abuse Services INo Homeless Persons JYes Employment Training JNo Migrant Parer Workers No Health Services No Elderly People No Lead Hazard Screening No Pv Crime Awareness JYes; a .... rTd.. _ ,Wf *Wwk.r"Y .... %k � h C 4..c 1 i •'"3 �y �.f.�fC City/Target Area of Project Beneficiaries lGrand Terrace Packet Pg 240 Public Semees Program Application Fiscal Year 2017 —2018 Exhibit 3. Community Needs and Target Population (continued) Describe the geographic boundaries of the neighborhood, community or area In which clients or the proposed program reside (attach a map if needed) A map of CDBG Census Tract #007107 is attached Additional CDBG areas would be addressed through this program as they become designated by HUD Iiuu Demographics (Yes/No) ■ Does this project help prevent homelessness? No ■ Does this project help the homeless? Yes • Does this project help those with HIV or AIDS? No ■ Does this project primarily help persons with disabilities? No Summarize the description of your project to Include 1) priority, 2) sub -activity, 3) population(s) to be served, and 4) accomplishment level, and 5) services to be provided 1 The priority of this project is to reduce and eliminate blighted conditions through code enforcement activities and improve the health, safety, and general welfare of the residents, business owners, and area visitors 2 Sub -activities include identifying substandard housing issues, graffiti, property maintenance violations, and illegal dumping In addition to the single family and multi -family residences, there are three mobile home parks and several business locations that require code enforcement services Multiple business structures are scheduled for demolition for Sanbag and Caltrans activities including the Barton Road on and off -ramp re -alignment project. This has resulted in vacant buildings, increase in homeless individuals at these locations, demolition protects include single family homes and multiple business locations which in turn, has resulted in an increase in contributing to blight conditions 3 Population served includes all residents, businesses, and property owners located within the CDBG area in Grand Terrace 4 Accomplishment levels include educating and bringing residents and business owners in compliance with the municipal code related to property maintenance, substandard housing, and blighted conditions Reduce and discourage graffiti, illegal dumping, and homeless activities and crime associated with blighted conditions jointly, with County Sheriff 5 Project services include property inspections, graffiti identification and eradication, illegal dumping removal, weed and fire hazard abatement, business license compliance inspections, identify and resolve unpermifted land use, and remedy general blighted conditions a 11 Packet Pg 242 Pubfic Services Program Applicaffao Fmml Year 2017 — 2018 Describe how this project meets the priority population and activities selected pis project is located within the CDBG area in Grand Terrace comprised of low to moderate come properties All properties, residents, and businesses located within the project area a the priority population for this project All Code Enforcement activities included in this oject apply directly to this priority population Explain why this project is needed and what evidence can you substantiate the need City's definition of "deterioration" is the decline in the quality of the structures and ronment over time due to a lack of maintenance, which impairs the quality, safety, and e of a neighborhood Abatement of these deteriorating conditions is addressed through Code Enforcement project within this HUD designated CDBG area in Grand Terrace This act area in FY 2015-16 had 35 combined cases of graffiti and illegal dumping incidents, roximately 525 inspections completed for property maintenance, illegal signs, use/zoning violations, building code violations, public nuisance and homeless complaints uescnue wnat gaps or service in the county this project tills City Code Enforcement in the Grand Terrace CDBG area provides local enforcement of the Grand Terrace Municipal Codes, California Health and Safety Codes, resulting in a quicker response and resolve to blighted conditions What are the critical factors for the success of your project (include both financial and human resources)? For instance, Is this the only funding for this project? What happens If funding decreases? Does this project rely on only one source of leveraging? Is there adequate staff involved with the project if there is project turnover? Please address any factor that is critical to success The success of this project relies on this funding for two Code Enforcement Officers to regularly inspect and monitor the CDBG area for Municipal Code violations, illegal dumping, graffiti, and homeless populations If the funding is decreased, inspections in this area will be significantly less resulting in delayed responses to complaints, violations, removal of illegal dumping and graffiti that will increase blight in this area Two Code Enforcement Officers provide the staffing for this project that allows additional inspections and monitors for blighted conditions for immediate response and removal of blighted conditions Funding Code Enforcement activity for this project is the major factor that is critical to the project's success ti N Packet Pg 2" Public Services Program Application Exhibit 4 Project Budget & Sources Fiscal Year 2017 — 2018 Project Budget, w 4 SB,County Si9aie ($) Other $ourc® ($} Personnel $ 21,114 Equipment (Rental, Lease or Purchase Consultant Services (Auditing, Accountingor Payroll Services Space Rent r-----� Insurance Consumable Supplies Other Total Costs $ 21,114 iso Total Project Budget Cost (CDBG Share + Other Source) E �a r� 0 a c c� c� Y V 0 m c m E a 0 m d 0 r E 0 U 00 0 N O N Q Packet Pg 246 Public Services Program Appllcabon Fiscal Year 2017 — 2018 Exhibit 4A CDBG Funds Requested and Leveraging Information Indicate the amount(s) being requested by the city, if this is a "multi -city" project list all cities in which CDBG funds are being requested City Amount Requested ($) (This amount should match the;grand total riQui4&dfr6m CDBG Shai Adelanto Barstow Big Bear Lake Colton Grand Terrace $ 21,114 Highland Loma Linda Montclair Needles Redlands Twenty-nine Palms Yucaipa Town of Yucca Valley Total of Funds Benefiting Cooperating Cities $ 21,114 w Q Packet Pg }248 Public Services Program Application Fiscal Year 2017 — 2018 Leveraging items may include any written commitments that will be used towards your cash match requirements in the project, as well as any written commitments for building, equipment, materials, services and volunteer time Source of Funding: Type of,Fudding' (Grant Name, EFSP Money) Amount (S): ' - Date ' Available: 14/ZZ/2016 Federal Funding State Funding County Funding Private Funding Other Total Leveraging Funds Q �4 r irf 3 10 r T N Packet Pg 250 Public Seneces Program Applicabon Exhibit 5 Performance and Outcomes Definitions Fiscal Year2017-201a Unduplicated Clients The number,clients/persons projected to be served during the program year (e g 25 clients, 50 seniors) Duplicated Clients The estimated yearly units of service (duplicated, e.g 26 clients x 10 visits=250 units of service) Complete the chart below with the number of Duplicated and Unduplicated Clients to be served In column 1 identify activities that will be completed (e g intervention, counseling, and case management) In column 2 indicate the number of Unduplicated Clients to be served In column 3 identify the number of Duplicated Clients to be served ctivities to be Completed (1) U60plicated Clients to be Served (2) Duplicated Clients projected to`be servea 3) Ille al dumping removal Public Nuisances/homeless t� Graffiti removal Performance and Outcomes, answer the following narrative questions using minimum funds request. Indicate a timellne of services provided to client(s) in order to meet project outcome(s) Code Enforcement services and activities are conducted almost daily each day of the month for 12 consecutive months of the project period to ensure violations are corrected in a timely manner Describe how your agency determines client(s) success? Success is determined by rate of compliance Describe your methodology to evaluate project outcomes Time for property owner, resident, business, etc to become compliant and abatement of illegal dumping and graffiti is the method used for project outcomes 11 a Packet Pg 252 Public Services Program Application Fiscal Year 2017 — 2018 Exhibit 5A Proposed Goals & Milestones Explain how the project will meet contract goals milestones and be completed within 12 months (July 1, 2017 —June 30, 2018) For example, project expenditures and performance/ accomplishment oats of 40% by November 30, 50•/ by December 31st, 80% by March 31st, and 100% by June 3;W e project is completed over 12 months with 50% of the project completed by December , 2016 and completed by June 30, 2016 project goals are completed each month through active Code Enforcement, compliance abatement One month or a few months can achieve higher goals if the number of itions is significantly larger in one month versus another month The compliance rate goal is reflective of the number of violations corrected and abatements completed Fill-in the table below with dates for submission of reimbursement claims and the estimated amount of each Date of Reimbursement Amount (�) 07/14/2017 1$1,760 08/15/2017 1$1.760 09/15/2017 7 760 10/13/2017 IS.1,760 11 /15/2017 1,760 12/15/2017 1 760 01 /15/2018 1 760 02/15/2018 1$1,760 03/15/2018 1 760 04/13/2018 1$1,760 05/15/2018 1 760 06/15/2016 1$1.755 Total Reimbursement 5 21 114 12 ti N Q Packet Pg 254 Public Semces PrWMM Appflcabon Exhibit 6• Agency Capacity Narrative (Non -Profit Organizations Only) Flscal Year 2017 — 2018 Describe the roles of key administrators, staff members, and volunteers within your agency that will implement the proposed project in your description include experience, education, and licensing qualifications. Describe your agency's experience in administering government and/or public funds Describe your method to sustain Drolect viability ever tho mffiti r.rnw is: funding decreases a_. "O"U .afvmw. v1011111VIVae [ne iaMe D010w Dy marking "YES or "NO" to the questions listed below Question YES/ NO Example Have you received federal funds in the past five years? Yes In the past ten years, has your organization ever had its nonprofit status revoked or withheld by the iRS, the Select Secretary of State, the State Attorney General, or the Franchise Tax Board? Has your organization been sued In the last five years? Select Are any of your managers or staff with fiscal responsibilities involved In litigation presently that has any bearing on fiduciary trust Select or employee relations? Have any unfavorable rulings been handed down by any court against your organization or Executive Director the last five years? Select Does your organization currently have any unresolved fiscal, reporting, or program issues with any of its funding Select sources? 13 r a tl1 a 0 a 0 a a a d a) w m 0 U c m E s 0 W a Packet'Pg 256 Pubhc Servwea program Appkabon Fiscal Year 2017 — 2018 EXHIBIT 7. Civil Rights Laws Compliance and HUD Good Standing Answerthe following questions Has your organization been a past recipient of assistance under a HUD McKinney Act program or the HUD Single Family Property Disposition Homeless Program? No If you have been a recipient under either of these programs, has your agency experienced any project or construction delay, HUD finding or outstanding audit that HUD deems serious regarding the administration of HUD McKinney Act programs or the HUD Single Family Property Disposition Homeless Program? https•//www hudexchange infolresource/1715lmckinney vento- homeless-assistance-act-amended-by-hearth-act-of-2009/ Select If you answered "Yes", please explain the circumstances and outcome below Applicants must be In compliance with applicable civil rights laws and Executive Orders Applications will be rejected if your agency has any of the following (1) Any pending civil rights lawsuit instituted by the U S Department of Justice, (2) Any noncompliance with civil v rights statutes, Executive Orders or regulations as a result of formal administrative $ proceedings, unless the applicant is operating under a HUD -approved compliance agreement c designed to correct the area of noncompliance or Is currently negotiating such an agreement, (3) Any unresolved Secretarial charge of discrimination Issues under Section 810(g) of the Fair 2 a Housing Act, as Implemented by 24 CFR 103,400, (4) Any adjudication of a civil rights violation CL In a civil action brought against the Organization by a private individual, unless the applicant Is T operating in compliance with a court order designed to correct the area of noncompliance or al the applicant has discharged any responsibility arising from such litigation, (5) Any deferral of w the processing of applications from the sponsor imposed by HUD under Title VI of the Civil m Rights Act of 1964, the Attorney General's Guidelines (28 CFR 50 3) or the HUD Title VI v regulations (24 CFR 1 8) and procedures, or under Section 504 of the Rehabilitation Act of 1973 and HUD Section 504 regulations (24 CFR'8 67) If one or more of these situations exists with d E your Organization, please attach a brief description w a 14 Packet Pg 258 Public Services Program Appllcabon Exhibit 8 Signatures and Assurances Fiscal Year2017-2010 Non-discrimination This organization will, through all possible means, ensure equal opportunity for all persons to receive services, to participate in the volunteer structure, and to be employed regardless of age, handicap, national background, race, religion, or sex. An existing sectarian nature of the agency shall not suffer impairment under this agreement, but participation in religious observances, rituals or services will not be required as a condition of receiving food, services, or shelter paid for by this grant Accountability We commit this organization, if a grant is received, to provide all reports to the County as required, to expend monies only on eligible costs, to keep complete documentation (copies of all canceled checks, invoices, receipts, etc ) on all expenditures for a minimum of three years; to spend all funds and close out the program on the required date, to return any unused funds to the County to cooperate with monitoring or site visits, and, to provide complete documentation of expenses to the County, if requested, by the required date We affirm that all information In this application is true and correct to, the best of our knowledge and that the applicant under our authority will execute its responsibility under the proposed contract and adhere to all other applicable rules and regulations to the fullest extent possible Non -collusion This proposal is genuine, and not sham or collusive, nor made in the interest or in behalf of any person not herein named, the proposer has not directly induced or solicited any other proposer to put in a sham proposal, or any other person, firm or corporation to refrain from submitting a proposal, the proposer has not in any manner sought by collusion to secure for him/herself an advantage over any other proposer Signature & Title is 12/01/2016 Date ti N Packet' Pg 260 Public SeMees Program ApplsaWn CDBG Application Checklist (Non -Profit Organizations Only) Fiscal Year 2017 — 2018 Community -based organizations are required to include one copy of the items listed below If you are not submitting these Items at this time, please notify Community Development and Housing at (909) 387-4706 to make other arrangements The following information is required before any contract or reimbursement can be completed o Summary of agency's current year General Operating Budget o List of agency's Board of Directors, including names and addresses o Proof of existing non-profit/tax-exempt status (Letters from the Federal Internal Revenue Service and State Franchise Tax Board) o Current certificate of Insurance and amounts covered o Organizational chart o Minutes of last Board meeting o Non- Profit agencies must be Registered in the System of Award Management (SAM) website https.//www sam aov/portal/nubliclSAM/ Agency cannot be funded if they have been debarred In the past o Provide board minutesiletter that authorizes the executive director or program manager to run the project If your application is funded you will be required to provide a copy of your last audit and your Articles of incorporation and Bylaws must be on file ?6 a Packet Pg 262 b n" v,ti,"nvn.:tt;.v3wt+.f,..w..mr..t�r..:. n�A..3+n•..+w°o { —I sit j �, /s ,Iv 'ram �••+wi+u w>„..o A.w ..,r•.,., w' w., g Lmf ` > - lo.11e 9 </ s.s L.Li IC j ' v is PM. —I; v a W3 +ti1rT elGuanq LlA •7P1.0.19 Is If �-'n141 'Isn+rty Itansr.0 - ItLx¢ro� l ' a. If I<a rl a•� J •+•+� f 3 � U ,ao7 ► Mgtw" � _-� E 1 �� F r rruwl PurlD !.F Icmub>M tC LIS ° 1°�P /P�• 7 R 1 WnOM 7pWOW fMW'd&W-PPN-Atnt ~T �`• F �' �w� 1 btl.Wl In u077 1 5~ SO°Y/7 P® PON AIM ,TNQIi wP°w-" s `I 4 O IclPtva n � � v'A r.q1 "'�3 it w4 11 A }w7 •V-R�T jxe- ,T AlYpnPAiv°°] QRddW-pON`rbl pun6al .Y owA•z s, b � � 1 � L , •/ln,.,d ; I ,ape � .lens 1. k aeurur� B& I 'ErNo �, u6is s drW Al.P°N! vied ov Pon Aol anH - slJ*ev x1Y Pon-wrldrl 99qo �IP"•rts�N,r y SIR., O-6wlt�,ntxrtctMrf• P rw«ww��+4awastbr...., clr�� Iff n X M N 0 p Attachment CDBG Eligible Applications pdf (2117 2017-2018 Community Development Block Grant Program) ��Zi•t �._AGENDA REPORT MEETING DATE February 14, 2017 Council Item TITLE City Council Discussion on Advance Planning of 40 Acres North of Vivienda Avenue PRESENTED BY Sandra Molina, Planning & Development Services Director RECOMMENDATION 1) Staff requests that the City Council determine whether they wish to prioritize the proposal and bear the associated costs, and 2) If so, direct Staff to return with a professional services contract to implement the planning service 2030 VISION STATEMENT This staff report supports Goal #5, Engage in Proactive Communication BACKGROUND On November 15, 2016 the City Council discussed a request from a resident that the City consider initiating applications to have the area re -zoned to allow "ranchette" residential uses and to allow urban farming/agriculture uses, such as farms or ranches for the grazing, breeding or raising of animals, boarding horses, growing of orchards, groves, crops, flowers, and allowing the on -site sale of those crops, animals or animal products Comments from some members of the City Council included that there is a move towards sustainability, that there is a place for rural/organic farming in the area, and that the proximity of the Santa Ana River provides the opportunity to link to the Santa Ana River trail with bike and horse trails The Council also asked that Staff provide the zoning history of the site Staff was tasked to provide the Council an estimate of potential costs for zone changes and environmental analysis SiteHistoo rr Comments from the public included that the zoning was changed in the late 70's and that the City should change it back, that industry has not developed in the area, property values would be impacted if industrial uses developed, and that agricultural is making a comeback and that kids should learn the importance of organic farming There was also a question on why CEQA (the California Environmental Quality Act) is required Upon City incorporation in 1978 the City Council adopted both the County Code and County General Plan In 1984, the City Council adopted the City's first General Plan, Packet Pg 266 approach, as that would be more of a development specific approach Staff then conducted a lower level analysis of the minimum necessary that would permit the requested uses Staff reached out to a planning consultant and provided an overview of the request The discussion that ensued took the approach of allowing agricultural uses with ancillary residential making certain assumptions, such as not amending the general plan, and only amending the Zoning Code and Map This approach provides the means to permit agricultural uses with single family residential uses Consistent with standard practices, an applicant would file the appropriate development applications for development level review This approach also proposes an Environmental Addendum to the General Plan EIR An Addendum is allowed when technical changes are made that do not create significant environmental impacts that must be evaluated The planning consultant provided a cost proposal of $18,000, which includes a contingency should a general plan amendment be required If the Council were to direct Staff to re -zone and re -designate the area consistent with the designations in 1984, the $18,000 cost proposal would cover the costs FISCAL IMPACT Should the Council decide to initiate and bear the cost of the request, the cost is estimated at approximately $25,500, including the costs of amending the zoning code and general plan Should the Council determine to not implement the request at this time, Staff could still monitor grant opportunities ATTACHMENTS • Aerial (PDF) APPROVALS Sandra Molina Completed 02/03/2017 2 35 PM City Attorney Completed 02/06/2017 4 21 PM Finance Completed 02/07/2017 4 36 PM Sandra Molina Completed 02/07/2017 4 52 PM City Manager Completed 02/09/2017 4 29 PM City Council Pending 02/14/2017 6 00 PM Packet Pg 268 AGENDA REPORT MEETING DATE February 14, 2017 TITLE Report on the Feasibility of Establishing and Enhanced Infrastructure Financial District (EIFD) to Promote Economic Development and Community Infrastructure and approval of a contract with Kosmont to develop and Infrastructure Financial Plan (IFP) PRESENTED BY G Harold Duffey, City Manager RECOMMENDATION 1 Approve Contract with Kosmont Companies in the amount of not to exceed $36,000 for outreach to public and private entities to establish an Infrastructure Financial Plan (IFP) for the implementation of an EIFD with $16,000,000 ofrpublic infrastructure improvements, 2 Authorize the City Manager to execute the agreement, 3 Authorize the establishment of Fund 75 as the Enhanced Infrastructure Financing District (EIFD) Fund, 4 Authorize the EIFD Fund (Fund 75) to borrow funds from Development Impact Fee (DIF) Funds to cover the cost of the agreement with Kosmont Companies, 5 Approve the appropriation of $36,000 from the following (DIF) funds to cover a loan to the EIFD Fund a) Street Fund (Fund 11) - $9,000, b) Storm Drain Fund (Fund 12) - $9,000, c) Park Fund (Fund 13) - $9,000, and d) Facilities Fund (Fund 19) - $9,000 2030 VISION STATEMENT This staff report supports our goal number three to promote economic development by developing a proactive economic development plan to attract new businesses and by investing in infrastructure needed to support business attraction and retention BACKGROUND PacketSPg 270- EIFDs can be created by cities or counties to finance infrastructure projects with community wide benefits EIFDs can finance public infrastructure projects, such as road improvements, parks, libraries, as well as affordable housing and parking facilities Staff is requesting that City Council authorize a loan in the amount of not to exceed $36,000 from the following Development Impact Fee (DIF) funds to cover the cost of this agreement as shown in the table below Table 1 Fund Protected Year- End Balance, June 30, 2017 Proposed Loan amount Revised Fund Balance Street Fund (Fund 11) $1,299,560 $9,000 $1,290,560 Storm Drain Fund (Fund 12) $91,731 $9,000 $82,731 Park Fund (Fund 13) $154,395 $9,000 $145,395 s Fund (Fund 19) 240 528 9 000 231 528 n 1 786 214 136 000 $1,750,214 Table 2 Accounts Receivable (Loan From) Amount Amount Street Fund (Fund 11) $9,000 Storm Drain Fund (Fund 12) $9,000 Park Fund (Fund 13) $9,000 Facilities Fund (Fund 19) L9,000, Accounts Payable (Loan to) Enhanced Infrastructure Financing District Fund (Fund 75) $36,000 TOTAL 36 000 36 000 Table 3 Revenue AccountAmount 75-700-XX (EIFD Revenue) 36 000 Expenditure Account 75-120-250 (Professional/Contractual Svcs) $36,000 ATTACHMENTS • EIFD Prelim Feasibility Analysis Summary -Grand Terrace 1-16-17(PDF) • Kosmont Agreement (PDF) Packet Pg 272 V M 0 N y A ElFD Preliminary Feasibility Analysis January 2017 Prepared By: Kosmont Companies 1230 Rosecrans Avenue, Suite 630 Manhattan Beach Telephone (424) 297-1070 www kosmont com The analyses projections assumptions rates of return and any examples presented herein are for illustrative purposes and are not a guarantee of actual and/or future results Project pro forma and tax analyses are projections only Actual results may differ from those expressed in this analysis 1 Attachment EIFD Prelim Feasibility Analysis Summary - Grand Terrace 1-16-17 (2121 Approve Contract with Kosmont Companies) • Opportunity: ➢ State has prioritized installation of key local and regional infrastructure to promote sustainability, energy and resource efficiency, and GHG reduction ➢ In support of these objectives, State authorized new tools including Enhanced Infrastructure Financing Districts ("EIFDs"), enabling tax increment financing for local / regional infrastructure and real estate projects ➢ Necessary infrastructure improvements and industrial renovations within and around the project area are eligible EIFD expenditures ➢ Cities like Grand Terrace can additionally take advantage of the State's preference to provide grant funds to EIFDs that pursue sustainable infrastructure and resource management �p The analyses protections assumptions rates of return and any examples presented herein are for illustrative purposes and are not a guarantee of actual and/or 3 'A, N future results Protect pro forma and tax analyses are protections only Actual results may differ from those expressed in this analysis koSIT10Ip .. 4 M Attachment EIFD Prelim Feasibility Analysis Summary - Grand Terrace 1-16-17 (2121 Approve Contract with Kosmont Companies) 1. Review of EIFD Fundamentals (SB 628 / AB 313) 2. Strategic / Boundary Considerations for Grand Terrace a) Land Ownership / Proposed Future Development b) Infrastructure Needs c) Potential Public and Private Partners 3. Funding and Financing a) Preliminary Tax Increment Analysis b) Complementary Funding Sources / Financing Mechanisms 4. Implementation and Next Steps The analyses, projections assumptions rates of return and any examples presented herein are for illustrative purposes and are not a guarantee of actual and/or future results Project pro forma and tax analyses are projections only Actual results may differ from those expressed in this analysis 5 Attachment EIFD Prelim Feasibility Analysis Summary - Grand Terrace 1-16-17 (2121 Approve Contract with Kosmont Companies) =tea. 6 risk- n "�? � f 4 1� TR' `i y'K� Cf�TY°�4`Y_ `� •-._ y 4 .n V t 7 • Businesses across the state must continue to Incorporate GHG emissions reductions strategies into business models in response to legislative mandates such as AB 321 SB 375, SB 350, and most recent accelerations via SB 32 and AB 197, along with federal emissions & environmental legislation 40, ,w Sustainable Infrastructure Investments Cap and Trade Program Energy -Saving Industrial Processes 1-.EED Building Efficiency Design and Upgrades I,r• t Renewable Energy Investments CEQA Analysis Changes from VMT to # of Trips The analyses projections assumptions rates of return and any examples presented herein are for illustrative purposes and are not a guarantee of actual and/or 7 FA'Ol future results Project pro forma and tax analyses are projections only Actual results may differ from those expressed in this analysis kosm, Attachment EIFD Prelim Feasibility Analysis Summary - Grand Terrace 1-16-17 (2121 Approve Contract with Kosmont Companies) r `Infrastructure Energy/Resource Efficiency GHG Reduction Place -making & Community Revitalization W N - 1W The analyses protectioi 9 future results Protect pro forma and tax analyses are protections only Actual results may differ from those expressed in this analysis kos Attachment EIFD Prelim Feasibility Analysts Summary - Grand Terrace 1-16-17 (2121 Approve Contract with Kosmont Companies) Industrial Structures Wastewater/Groundwater Parks & Open Space Aff Housing / Mixed Use Light / High Speed Rail Childcare Facilities Transit -Priority Projects Civic Infrastructure Brownfield Remediation The analyses, projections assumptions rates of return and any examples presented herein are for illustrative purposes and are not a guarantee of actual and/or future results Project pro forma and tax analyses are projections only Actual results may differ from those expressed in this analysis 11RA, kosm�n Attachment EIFD Prelim Feasibility Analysis Summary - Grand Terrace 1-16-17 (2121 Approve Contract with Kosmont Companies) ■ Can use multiple funding sources with tax increment *If Bond Issuance then 55% voter approval required ■ Potential to apply State funding sources • Proposition 1 bond funds • Cap -and -trade proceeds ■ Federal & State Grants • Greenhouse Gas Reduction Funds • Federal DOT/EPA/DOE funding programs ■ Other Funding Sources • Property tax revenue including RPTTF • Vehicle license fee (VLF) prop tax backfill increment • Development agreement / impact fees • User fees • City / county / special district loans • Hotel bed tax (TOT) • Benefit assessments — Contribution from Special District (e g CFD) — Levied by EIFD • Private investment pf Fund The analyses projections assumptions rates of return and any examples presented herein are for illustrative purposes and are not a guarantee of actual and/or 13 future results Project pro forma and tax analyses are projections only Actual results may differ from those expressed inthis analysis Attachment EIFD Prelim Feasibility Analysis Summary - Grand Terrace 1-16-17 (2121 Approve Contract with Kosmont Companies) / b . 0 RA .-a—...,-T ^"gyp fi''.e .pa� _ _ �., � ---• ,.. N a. � �4ap k. �Vfmqwy♦ a;"s?P �a �IA�` 163 ffiY. k��( _.SN..A°'d". ._._. .���Y� vAa' .r IVZ (D The analyses, protections assumptions rates of return and any examples presented herein are for illustrative purposes and are not a guarantee of actual and/or 15 - N future results Protect pro forma and tax analyses are protections only Actual results may differ from those expressed in this analysis kosmon ao 00 Attachment EIFD Prelim Feasibility Analysis Summary - Grand Terrace 1-16-17 (2121 Approve Contract with Kosmont Companies) • —324 total acres in prelim EIFD area, 150 parcels, 95 unique land owners • —$54 9 million in existing assessed value • — 665,000 SF of existing buildings • Lewis project/properties along 1-215 • Town Sq and other projects along Barton Rd • Vivienda Ave residential (east of 1-215) • Other potential future development • Roadway / right of way • Water / sewer / flood control • Parks / landscaping • Traffic signalization • Other • Approx $15 6M in improvements identified (initial list) • For sale & rental residential • Retail / commercial / shops / restaurant • Mixed -use (residential & retail) • Professional office • Commercial manufacturing • Industrial warehousing / logistics • Supporting public amenities Public Agencies • San Bernardino County • San Bernardino Associated Governments • County Flood Control / Library / Fire • SB Valley Municipal Water District Private Sector • Lewis Group • Other major landowners / developers The analyses projections assumptions rates of return and any examples presented herein are for illustrative purposes and are not a guarantee of actual and/or future results Project pro forma and tax analyses are projections only Actual results may differ from those expressed in this analysis 17 ko Attachment EIFD Prelim Feasibility Analysis Summary - Grand Terrace 1-16-17 (2121 Approve Contract with Kosmont Companies) City and private development firms provided Kosmont with cost infrastructure estimates within proposed EIFD Project Area Infrastructure / Improvements Estimated Cost New Library / Community Center $7,000,000 Right of Way $2,582,609 Signalization $625,000 Offsite Drainage $618,000 Brownfield Remediation (MR — Restricted Manufacturing Area 2) $5001000 Trails (M2 — Industrial Area 3) TBD Other _ $11883,499 Contingency $2,598,818 Total Identified Infrastructure / Improvements —$15.8 million+ The analyses projections assumptions rates of return and any examples presented herein are for illustrative purposes and are not a guarantee of actual and/or future results Project pro forma and tax analyses are projections only Actual results may differ from those expressed in this analysis 19 kosm, Attachment EIFD Prelim Feasibility Analysis Summary - Grand Terrace 1-16-17 (2121 Approve Contract with Kosmont Companies) • Tax Rate Area (TRA) 16001 covers potential EIFD area Grand Terrace captures —20 cents for every $1 in property tax general levy • San Bernardino County captures —13 cents • Other top non -school taxing entities listed below Tax Rate Area (TRA) 16001 Taxing Entity City of Grand Terrace Distribution frofn % General Tax Levy 019971271 S B County General Fund 012716695 S B County Fire Protection District 010335846 S B Valley Municipal Water 002299892 S B County Flood Control 002257486 S B County Library 001231400 Notes • Factors represent cents for every dollar of 1 % property tax general levy • Source San Bernardino County Auditor -Controller / Assessor -Recorder The analyses projections assumptions rates of return and any examples presented herein are for illustrative purposes and are not a guarantee of actual and/or future results Protect pro forma and tax analyses are projections only Actual results may differ from those expressed in this analysis 21 Attachment EIFD Prelim Feasibility Analysis Summary - Grand Terrace 1-16-17 (2121 Approve Contract with Kosmont Companies) • Kosmont ran a baseline tax Increment analysis to determine district revenue potential based on planned / proposed projects and future development potential • Development & assessed value assumptions Grand Terrace Development .- Rental Residential ElFD Area Development SF Units First 10 Years Next 10 Years Total 632 DU 0 DU 632 DU AV per SF Unit $150,000 / DU AV at Buildout $101,064,640 Single Family Residential (R1) 40 DU 21 DU 61 DU $400,000 / DU $29,004,381 Medium Density Residential (R2) 40 DU 34 DU 74 DU $250,000 / DU $22,589,830 Retail / Commercial 325,513 SF 50,163 SF 375,676 SF $200 PSF $84,996,883 Corner Pad / Restaurant (fast food) 5,284 SF 0 SF 5,284 SF $250 PSF $1,374,368 Office Professional / General Comm 79,699 SF 31,502 SF 111,201 SF $175 PSF $23,140,664 Manufacturing / Industrial 1 850,000 SFI 806,028 SF 1,656,028 SF $100 PSF $205,083,257 Estimated Total I I 1 1 —$467 million Notes AV at buildout values represent construction/entitled value added to EIFD before the reduction in AV that occurs through the demolition of existing improvements (estimated at —$42M) • Kosmont evaluated two (2) City and County property tax Increment contribution scenarios as outlined on following pages The analyses projections assumptions rates of return and any examples presented herein are for illustrative purposes and are not a guarantee of actual and/or future results Project pro forma and tax analyses are projections only Actual results may differ from those expressed in this analysis 23 Attachment EIFD Prelim Feasibility Analysis Summary - Grand Terrace 1-16-17 (2121 Approve Contract with Kosmont Companies) • Scenario 2 ➢ -City of Grand Terrace contributes —15 cents of its total 19 97 cents of property tax increment ➢, San Bernardino County contributes half (-6 35) of its total --12 7 cents — County must consent ➢ City dedicates half of its incremental property tax in lieu of MVLF (—$605 annually for every $1 million in new assessed value within the EIFD) • Property tax increment + incremental property tax in -lieu of MVLF City Base Prop. Tax County Prop. Tax City VLF Prop Tax Total Available Year 10 Annual Revenue $445,825 $189,016 $1791939 $8147780 Year 20 Annual Revenue $822,256 $348,611 $331,869 $17502,736 Year 30 Annual Revenue $110277057 $4351441 $4147529 $1,877,027 45-Year PV @ 7% $7,1991668 $39052,438 $23905,846 $13,1579951 • Compare to initial infrastructure improvement costs identified at-$15.8M • Does not include potential additional contributions from County Fire, S B Valley Municipal Water, or other taxing entities The analyses projections assumptions rates of return and any examples presented herein are for illustrative purposes and are not a guarantee of actual and/or future results Protect pro forma and tax analyses are projections only Actual results may differ from those expressed in this analysis 25 %K kosmq&f,. Attachment EIFD Prelim Feasibility Analysis Summary - Grand Terrace 1-16-17 (2121 Approve Contract with Kosmont Companies) 0 • -$467 million development projects (today's dollars) developed over 20 years • City base property tax contribution of -15 cents of its property tax capture • County base property tax contribution of half (-6 35 cents) of its property tax • City additionally dedicates half of its property tax in -lieu of VLF from new development • In this scenario, the EIFD's cumulative property tax revenues accelerate from approximately $37 million to $67 million over 45 years (nominal 2017 dollars) $70,000,000 $60,000,000 $50,000,000 $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0 45-Year Cumulative Property Tax Increment 1 3 5 7 9 11 13 15 17 19 21 23 25 27 29 31 33 35 37 39 41 43 45 ■ City Base Prop Tax ■ County Prop Tax 0 City VLF Prop Tax -$14 8M -$15 5M -$36 6M The analyses projections assumptions rates of return and any examples presented herein are for illustrative purposes and are not a guarantee of actual and/or 2 ICO future results Project pro forma and tax analyses are projections only Actual results may differ from those expressed in this analysis Attachment EIFD Prelim Feasibility Analysis Summary - Grand Terrace 1-16-17 (2121 Approve Contract with Kosmont Companies) 4.- Implementation n- ex a-S-ep,s J The analyses projections assumptions rates of return and any examples presented herein are for illustrative purposes and are not a guarantee of actual and/or future results Project pro forma and tax analyses are projections only Actual results may differ from those expressed in this analysis 29 kosman Attachment EIFD Prelim Feasibility Analysis Summary - Grand Terrace 1-16-17 (2121 Approve Contract with Kosmont Companies) 0 N M III 0 • CEQA — Legislation says IFP must be distributed with any required CEQA documentation for proposed public facilities and project development ➢ IFP should leverage existing Specific Plan and/or General Plan environmental documentation to the extent possible • Funding Capacity — EIFD is most effective with multi jurisdictional / taxing entity partnerships (e g City, County, special districts) and complementary funding sources (e g GGRF grant funds, CFD, impact fees, developer contributions) ➢ All affected taxing entities have more to gain if private development is induced ➢ Cooperative taxing entity efforts can attract private investment (and State grant funds) more efficiently • Timing for adoption — Necessary to coordination formation efforts with County Auditor -Controller and State Board of Equalization ➢ Necessary filings per guidelines from Board for Change of Jurisdictional Boundaries by December 1st of the year immediately preceding division of taxes for EIFD The analyses projections assumptions rates of return and any examples presented herein are for illustrative purposes and are not a guarantee of actual and/or future results Project pro forma and tax analyses are projections only Actual results may differ from those expressed in this analysis 31 Wk kosmont,. Attachment EIFD Prelim Feasibility Analysis Summary - Grand Terrace 1-16-17 (2121 Approve Contract with Kosmont Companies) Current phase of work 1 Present initial findings to City Council for feedback / direction Potential future phase of work 2 Outreach to land & building owners in EIFD area interested in early or long-term investment in development / tenant improvement projects, and finalize boundary 3 Outreach to San Bernardino County to determine interest in partnership 4 Refine tax increment / financing analysis based on public/private outreach above 5 Evaluate start-up / complementary funding sources (e g GGRF / other grants, CFD, private developer loans/contributions) 6 Initiate EIFD formation process including PFAformation, preparation of Infrastructure Financing Plan, etc ,y ro. �p The analyses projections assumptions rates of return and any examples presented herein are for illustrative purposes and are not a guarantee of actual and/or 33 A W future results Project pro forma and tax analyses are projections only Actual results may differ from those expressed in this analysis kosmant,� o °' Attachment EIFD Prelim Feasibility Analysis Summary - Grand Terrace 1-16-17 (2121 Approve Contract with Kosmont Companies) 6b AGREEMENT FOR CONSULTANT SERVICES THIS AGREEMENT ("Agreement") is made as of this 14h day of February, 2017 by and between the CITY OF GRAND TERRACE ("City") and KOSMONT & ASSOCIATES, INC d/b/a KOSMONT COMPANIES ("Consultant") CONSULTANT'S SERVICES Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit A (the "Services") 2 TERM OF AGREEMENT The term of this Agreement shall be from the effective date pursuant to Paragraph "38" of this Agreement and shall end on December 31, 2017 or when the work is satisfactorily completed, whichever occurs first, unless extended by a supplemental agreement 3 FAMILIARITY WITH WORK By execution of this Agreement, Consultant warrants that (1) It has thoroughly investigated and considered the work to be performed, based on all available information (2) It carefully considered how the work should be preformed, and (3) It fully understands the difficulties and restrictions attending the performance of the work under this Agreement (4) It has the professional and technical competency to perform the work and the production capacity to complete the work in a timely manner with respect to the schedule included in the scope of services 4 PAYMENT FOR SERVICES City shall pay for the services performed by Consultant pursuant to the terms of this Agreement, the compensation set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit "B" and portion of Exhibit "A " The fees for services shall not exceed the authorized amount of $36,000 as set forth in Exhibit "B," unless the CITY has given specific advance approval in writing 5 TIME FOR PERFORMANCE Consultant shall not perform any work under this Agreement until (a) Consultant furnishes proof of insurance as required under Paragraph "8" of this Agreement All services required by Consultant under this Agreement shall be completed on or before the end of the term of the Agreement, 6 DESIGNATED REPRESENTATIVE Consultant hereby designates as the Consultant Representative, and said Representative shall be responsible for job performance, negotiations, contractual matters, and coordination with the City Consultant's professional services shall be actually performed by, or shall be immediately supervised by, the Consultant Representative a Packet Pg 308 6 a_ 13 CONFIDENTIALITY Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City City shall grant such authorization if disclosure is required by law All City data shall be returned to City upon the termination of this Agreement Consultant's covenant under this Section shall survive the termination of this Agreement 14 RECORDS AND INSPECTIONS Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours 15 OWNERSHIP OF CONSULTANT'S WORK PRODUCT All reports, documents, all analysis, computations, plans, correspondence, data, information, computer media, including disks or other written material developed and/or gathered by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City Such Material shall not be the subject of a copyright application by Consultant Any re -use by City of any, such materials on any project other than the project for which they were prepared shall be at the sole risk of City unless City compensate Consultant for such use Such work product shall be transmitted to City within ten (10) days after a written request therefore Consultant may retain copies of such products 16 NOTICES All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail Notice sent by mail shall be addressed as follows City G Harold Duffey, City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 Consultant Kosmont & Associates, Inc d/b/a "Kosmont Companies" 1601 N Sepulveda Blvd #382, Manhattan Beach, CA 90266 If the name of the principal representative designated to receive the notices, demands or communications, or the address of such person, is changed, written notice shall be given within five (5) working days of said changes a Packet Pg } 310 24 ECONOMIC INTEREST STATEMENT Consultant hereby acknowledges that pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted by City hereunder, Consultant is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest Statement (Form 700) with the City Clerk, for each employee providing advise under this Agreement, prior to the commencement of work 25 POLITICAL ACTIVITY/LOBBYING CERTIFICATION Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement 26 NON-DISCRIMINATION In the performance of this agreement, Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age physical or mental handicap, medical condition, or sexual orientation Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation 27 AUDIT OR EXAMINATION Consultant shall keep all records of funds received N from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters d 28 MODIFICATION OF AGREEMENT This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties Q c 0 29 WAIVER If at any time one party shall waive any term, provision or condition of N this Agreement, either before or after any breach thereof, no party shall Y thereafter be deemed to have consented to any future failure of full performance hereunder m E r 30 COVENANTS AND CONDITIONS Each term and each provision of this r Agreement to be performed by Consultant shall be construed to be both a a covenant and a condition 31 RIGHT TO TERMINATE City may terminate this Agreement at any time, with or without cause, in its sale discretion, with thirty (30) days written notice r Packet fj 312 38 EFFECTIVE DATE The effective date of this Agreement is the date the Notice to Proceed is received by Consultant, and shall remain in full force and effect until amended or terminated Dated "CITY' :-A G Harold Duffey City Manager ATTEST APPROVED AS TO FORM Pat Jacquez-Nares, City Clerk Dated Richard L Adams II, City Attorney "CONSULTANT" By Larry J Kosmont, CRE President & CEO Packet Pg° 314 6b` kosmon compames EXHIBIT "A" MEMORANDUM Date To From Subject January 16, 2017 G Harold Duffey, City Manager, City of Grand Terrace Ken K Hira, Executive Vice President, Kosmont Companies Joseph Dieguez, Senior Vice President, Kosmont Companies Proposed Work Plan for EIFD I upport A. BACKGROUND Kosmont Companies ("Kosmont") was retained in October/2016 by City of Grand Terrace ("City") to perform a preliminary analysis ("Analysis") of the feasibility of an/Enhanced Infrastructure Financing District ("EIFD") for various development opportunity sites within the City Kosmont delivered a summary Analysis presentation to City staff, demonstrating preliminary feasibility for EIFD implementation Based on positive initial Analysis findings, Kosm nt has received direction from the City to initiate implementation efforts in pursuit of EIFD fomatlon Kosmont proposes the following Work Plan `ac8o rdingly'\ ' B WORK PLAN OUTLINE Kosmont Will assist with outreach to public and private sector entity stakeholders, potentially including, but'not I mited to, City Council, County Administrative Office, County Auditor�Controller /Treasurer / TaCollector / Property Tax Manager, State Board of Equalization, special districts (e g water districts, utilities agencies), major EIFD area developers,, property owners, and/or registered voters Kosmont will assist with preparation and'presentation of summary Analysis materials as appropriate Based on continued stakeholder outreach, Kosmont will refine preliminary tax increment projections and related funding and financing analysis, in order to reflect participating taxing entity tax increment dedications and supplementary funding sources and financing mechanisms (e g development impact fees, developer contributions in the context of development agreements, Community Facilities District revenues) Kosmont will assist with final determination of EIFD boundaries and governing Public Financing Authority ("PFA") board composition 1601 N Sepulveda Blvd #382 Manhattan Beach CA 90266 1 ph 424 456 3088 1 www kosmont com N N C m im a c 0 fA 0 Y d 0 2 r a Packet Pg 315 EXHIBIT "B" SCHEDULE OF COMPENSATION AMOUNT OF COMPENSATION For performing and completing all services pursuant to Exhibit "A" Scope of Services, is a total amount not to exceed $36,000 (thirty thousand dollars) plus reimbursable expenses which will be charged at cost BILLING At the end of each calendar month in which services are performed or expenses are incurred under this Agreement, Consultant shall submit an invoice to the City at the following address City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 The invoice submitted pursuant to this paragraph shall show the 1) Purchase order number, 2) Project name/description, 3) Name and hours worked by each person who performed services during the billing period, 4) The title/classification under which they were billed, 5) The hourly rate of pay, 6) Actual out-of-pocket expenses incurred in the performance of services, and, 7) Other such information as the City may reasonably require III METHOD OF PAYMENT Payment to Consultant for the compensation specified in Section I, above, shall be made after the City Manager or designee determines that the billing submitted pursuant to Section II, above, accurately reflects work satisfactorily performed City shall pay Consultant within thirty (30) days there from Packet Pg' 317 insurance and to charge the Consultant for any premium due for such coverage City has the option to deduct any such premium from the sums due to the Consultant Insurance is to be placed with insurers authorized and admitted to write insurance in California and with a current AM Best's rating of A- VII or better Acceptance of insurance from a carrier with a rating lower than A- VII is subject to approval by City 's Risk Manager Consultant shall immediately advise City of any litigation that may affect these insurance policies r Q Packet 6 _319 AGENDA REPORT MEETING DATE February 14, 2017 Council Item TITLE Approval of a Professional Services Agreement with Interwest Consulting Group to Provide Real Estate Services for the Acquisition of Private and Remnant Land, Resulting From the 1-215 Interchange Project for the Extension of Commerce Way to Van Buren, Review of Lewis Specific Plan as it Relates to the Construction of Detention Basins and Storm Drains Along the Extension of Commerce Way to Taylor St Terminating at Main St PRESENTED BY G Harold Duffey, City Manager RECOMMENDATION Approve Contract with Interwest Consulting Group in an amount not to exceed $50,000 to Provide Real Estate Services for the Acquisition of Private and Remnant Land, Resulting From the 1-215 Interchange Project for the Extension of Commerce Way to Van Buren, Review of Lewis Specific Plan as it Relates to the Construction of Detention Basins and Storm Drains Along the Extension of Commerce Way to Taylor St Terminating at Main St 2030 VISION STATEMENT This staff report supports Goal #2 "Maintain Public Safety" by investing in improvements to public infrastructure, Goal #3 to "Promote Economic Development", and Goal #4 "Develop and Implement Successful Partnerships" by working with local, regional and state agencies BACKGROUND 1-215 Interchange The City's major road or arterial is Barton Road and it is the only freeway interchange in Grand Terrace and serves as a primary access to the City San Bernardino Associated Governments (SANBAG), Caltrans and the City of Grand Terrace are working cooperatively to design improvements to this interchange and adjacent local streets The proposed interchange project will accommodate the widening of Interstate 215, realign the on -ramps and off -ramps, and modify local streets to improve traffic flow and safety The City's North, South arterial road is Michigan St The City envisioned this two lane arterial road would eventually be converted to a 4 lane arterial road to handle traffic from Barton Road Interchange and Grand Terrace High School However, the two lane arterial road runs through a residential neighborhood and the existing infrastructure PacketP j 320 215 Barton Rd Interchange Project Theit tasks include attending project meetings, reviewing land acquisitions, design standards and project delivery The 1-215 Barton Rd Interchange project has a direct impact on the expansion of Commerce Way and the Lewis Group project Some of the properties acquired by SANBAG for the 1-215 Barton Rd Interchange project boarder or will be directly involved in the expansion of Commerce Way Commerce Way expansion is vital to the success of the Lewis Group project The scope of work in this professional service contract represents the interdependence of all three (Interchange Project, Lewis Group Project and Expansion of Commerce Way) of these important City projects FISCAL IMPACT The City received a cost proposal in the amount of fifty thousand dollars ($50,000) from to Interwest provide Real Estate and Engineering Services for the Project The Lewis Group initial estimate for construction of Commerce Way to Taylor St terminating at Main St is approximately $3,500,000, of which the City is expecting to receive approximately $1,800,000 from SANBAG's Arterial Fund Staff is estimating that it will need about $800,000 in FY 2017/18 (we are not requesting that amount at this time) The project requires and appropriation of $50,000 from the following fund Fund No Fund Title Description Amount 2011 TABs Bonds Proceeds Real Estate and Engineering Services $50,000 19 Measure I FY 17/18 Real Estate and Engineering Services $800,000 Funding Request 50 000 ATTACHMENTS • Attachment I (PDF) • Attachment II (PDF) • Attachment III (PDF) G Harold Harold Duffey Completed 02/08/2017 5 27 PM City Attorney Completed 02/09/2017 3 22 PM Finance Completed 02/09/2017 3 55 PM City Manager Completed 02/09/2017 4 40 PM City Council Pending 02/14/2017 6 00 PM Packet Pg, 322 ATTACHMENT I Harold Duffey From Ellen Pollema <epollema@sanbag ca gov> Sent- Thursday, September 22, 20161141 AM To Harold Duffey Subject RE CPNA Those funds are currently available for the public share reimbursement of the City's arterial projects The reimbursement for a particular project will be limited by the public share percentage For example, the maximum you could request on a $500,000 project is $300,500 (6010% of the total cost) Grand Terrace's share Is 39 90% -----Original Message ---- From Harold Duffey Imadto Hduffey@erandterrace-ca sovl Sent Wednesday, September 21, 2016 3 37 PM To Ellen Pollema Subject CPNA Does that $600,000 represent the City's share 39 1% or is it SANBAG's 61% share? G Harold Duffey, City Manager Grand Terrace \ 1 `Packet Rg -323 ,7 b ATTACHMENT II RSG ROSENOW SPEVACEK GROUP, INC www webrsg com CITY OF GRAND TERRACE REDEVELOPMENT AGENCY 22795 BARTON ROAD, GRAND TERRACE, CA 92313 r ca L i+ C 0 U Y N G21 C d AMENDED AND RESTATED 5 REDEVELOPMENT PLAN N City of Grand Terrace Redevelopment Agency = d E Adopted September 27, 1979 (Ordinance No 25) Q Amendment No 1- January 17, 1980 (Ordinance No 31) Amendment No 2 - July 15, 1981 (Ordinance No 52) Amendment No 3 - July 22, 1999 (Ordinance No 187) �E Amendment No 4 - September 12, 2002 (Ordinance No 202) Amendment No 5 - July 22, 2004 (Ordinance No 212) a fArnendment No_6v0ay_11i-201 N0Frd4nin- a No;250) Q Packet,Pg 325 AMENDED AND RESTATED REDEVELOPMENT PLAN GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT (532) REDEVELOPMENT 12 (533) DEEDS, LEASES, AND CONTRACTS 12 (534) LOW -AND MODERATE -INCOME HOUSING 13 SECTION VI (600) USES PERMITTED IN THE PROJECT AREA 13 (601) MAPS AND USES PERMITTED 13 (602) PUBLIC USES 13 (603) PUBLIC STREET LAYOUT, RIGHTS -OF -WAY, AND EASEMENTS 13 (604) OTHER PUBLIC AND OPEN SPACE USES 14 (605) NONCONFORMING USES 14 (606) INTERIM USES 14 (607) GENERAL CONTROL AND LIMITATIONS 14 (608) NEW CONSTRUCTION 14 (609) REHABILITATION 14 (610) NUMBER OF DWELLING UNITS 15 (611) OPEN SPACE AND LANDSCAPING 15 (612) LIMITATIONS ON TYPE, SIZE, HEIGHT, NUMBER, AND PROPOSED USE OF BUILDINGS 15 (613) SIGNS (614) UTILITIES 15 = (615) SUBDIVISION OF PARCELS 15 L) (616) VARIATIONS 15 (617) DESIGN FOR DEVELOPMENT 16 (618) BUILDING PERMITS 16 a� c SECTION 'Al (700) METHODS FOR FINANCING THE PROJECT 16 N N (701) (GENERAL DESCRIPTION OF THE PROPOSED FINANCING METHODS 16 (702) TAX INCREMENT REVENUE 17 (703) AGENCY BONDS 17 s (704) OTHER LOANS AND GRANTS 18 (705) REHABILITATION LOANS, GRANTS, AND REBATES 18 r Q SECTION VIII (800) ACTIONS BY THE CITY 18 = d E SECTION IX (900) ADMINISTRATION AND ENFORCEMENT 19 r Q SECTION X (10001 PLAN LIMITATIONS 19 (1001) AMOUNT OF CUMULATIVE TAX INCREMENT REVENUE 19 (1002) AMOUNT OF BONDED INDEBTEDNESS OUTSTANDING AT ANY ONE TIME 19 (1003) TIME FRAME TO INCUR INDEBTEDNESS 19 (1004) DURATION OF THIS PLAN 19 (1005) TIME FRAME TO COLLECT TAX INCREMENT REVENUE 20 SECTION XI (1100) PROCEDURE OF AMENDMENT 20 EXHIBIT A— PROJECT AREA MAP 21 PacketPg 327 GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT SECTION 1 (100) INTRODUCTION This is the Amended and Restated Redevelopment Plan for the Grand Terrace Community Redevelopment Project ('Plan"), located in the city limits of the City of Grand Terrace, California It consists of the text (Sections 100 through 1100), the Map of the Grand Terrace Community Redevelopment Project Area ("Project Area") (Exhibit A), the legal description of the Project Area boundaries (Exhibit B), a listing of the proposed public facilities and infrastructure improvement projects (Exhibit C), and a diagram of proposed permitted land uses (Exhibit D) The Project Area consists of two constituent redevelopment project areas • The original Grand Terrace Community Redevelopment Project Area adopted by the City Council of the City of Grand Terrace on September 27, 1979 by Ordinance No 25 (hereinafter defined as the "Original Area"), and • The territory added to the Original Area in 1981 by Ordinance No 52 adopted on July 15, 1981 ("Added Area") The Redevelopment Plan for the Grand Terrace Community Redevelopment Project has previously been amended on five occasions since its adoption Amendment No 1 was adopted on March 20, 1980 by Ordinance No 31, to authorize the Agency to collect tax increment revenue within 'the Project Area Amendment No 2 was adopted on July 15, 1981 by Ordinance No 52 which added the rest of the City limits (approximately 1,615 acres) to the original Project Area boundaries, and adopted a new, amended Redevelopment Plan applicable to both the Original and Added Areas Amendment No 3 was adopted on July 22, 1999 by Ordinance No 187 to authorize the use of eminent domain to acquire certain non-residential property for a 12 year period To clarify the language and original intent of the Agency to make the limit net of pass through payments, the City Council adopted Amendment No 4 by Ordinance No 202 on September 12, 2002 Most recently, Amendment No 5 was adopted on July 22, 2004, by Ordinance No 212, which rescinded the previous time limit to incur debt making it essentially the same as the duration of the Redevelopment Plan and is dependent on the Agency's ability to collect tax increment to repay any incurred debt Amendment No 5 also extended the time limit of the effectiveness of the Redevelopment Plan (to July 15, 2017), and extended the time limit for payment of indebtedness and receipt of taxes (to July 15, 2027) for both the Original and the Added Area If adopted by the City Council, Amendment No 6 to the Redevelopment Plan would result in the following 1 Increase the cumulative tax increment revenue limit in the redevelopment plan from $70 million (net of taxing agency payments) to approximately $225 million (net of taxing agency payments), 2 Increase the limit on the amount of bonded debt that may be outstanding at any one time in the redevelopment plan from $15 million to approximately $75 million, r 3 Pursuant to California Community Redevelopment Law, Health and Safety Code Section 33000, et seq ("CRL") Sections 33333 6(a), 33333 6(b), and 33333 6(e)(2)(C), extend the effectiveness of the redevelopment plan and time limit to collect tax increment revenue by the following time frames a Original Area - extend plan effectiveness from July 15, 2017, to September 27, 2022, and time limit to collect tax increment from July 15, 2027, to September 27, 2032, b Added Area- extend plan effectiveness from July 15, 2017, to July 15, 2024, and time limit to collect tax increment from July 15, 2027, to July 15, 2034, 4 Rescind the Agency's authority to commence eminent domain within the Project Area, effective immediately following the effectiveness of the ordinance adopting the Amendment No 6, GRSG Packet Pg 329 Y��r7b_ GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT 11 "Method of Relocation" means the methods or plans adopted by the Agency pursuant to Sections 33352(f) and 33411 of the Redevelopment Law for the relocation of families, persons, and businesses to be temporarily or permanently displaced by actions of the Agency 12 "Original Area" means the original Grand Terrace Community Redevelopment Project Area established on September 27, 1979 by City of Grand Terrace City Council Ordinance No 25 13 "Owner' means any person owning fee title to, or a long -tern leasehold interest in, real property within the Project Area 14 "Owner Participation Agreement" means an agreement between the Agency and an Owner, which sets forth terms and conditions for use of property, and/or its improvement and/or its redevelopment as to a specific property 15 "Participant" means an Owner who has entered into a Participation Agreement with the Agency 16 "Person" means an individual(s), or any public or private entities 17 "Plan' means this Amended and Restated Redevelopment Plan for the Redevelopment Project, as amended by Amendment No 6 adopted by City Council Ordinance No _ on 2010 18 "Project" means the Grand Terrace Community Redevelopment Project 19 "Project Area" means the Grand Terrace Community Redevelopment Project Area, collectively the Original Area and the Added Area, which is the territory this Plan applies to, as shown on Exhibit A 20 "Redevelopment Law" means the California Community Redevelopment Law (Health and Safety Code, Sections 33000, et seq ) as it now exists or may be hereafter amended 21 "State" means the State of California 22 "State Law" means an enactment of State of California, and includes such regulations as have the force of law SECTION`Iih(300fPAOJECT-AREA HOUNDARIES� The boundaries of the Project Area are illustrated on the map attached hereto and incorporated herein as Exhibit A The legal description of the boundaries of the Project Area is as described in Exhibit B attached hereto and incorporated herein SECTION IV (400) REDEVELOPMENT PLAN GOALS -This PlanFisintended to achieve the following goals a 1 Eliminate and prevent the spread of blight and deterioration and to conserve, rehabilitate, and redevelop the Project Area in accordance with this Plan and future Annual Work Programs 2 Provide for the enhancement and renovation of businesses within the Project Area to promote their economic viability 3 Stimulate investment of the private,sector in the full development of the Project Area 3 Q Packet fPg 331 c;,7b GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT 8 Site preparatioffanddevelopment and construction of nets ss ary off -site improvements 9 Improving open space 10 jManagmg°property acquged by the Agency 11 Providing financing for the assistance of commercial and industrial development that increases the economic base of both the Project Area and the City, and the number of temporary and permanent jobs 12 The disposition of real property, personal property, any interest in property, and improvements on the property through methods such as sale, lease, exchange, subdivision, transfer, assignment, pledge, encumbrance, or any other lawful means of disposition 13 Recommending standards to ensure that property will continue to be used in accordance with this Plan 14 The closure or vacation of certain streets and the dedication of other areas for public purposes 15 Providing replacement housing, as required 16 Applying for,_receivmg; andrutilizing grants and loans from federal _or state governments or any -other 17 Clearing or moving buildings, structures, or other improvements from any real property acquired by the Agency To accomplish these actions and to implement this Plan, the Agency is authonzed to use the powers provided in this Plan, and the powers now or hereafter permitted by the Redevelopment Law and any other State Law (502) PROPERTY ACQUISITION (503) Acquisibon of Real Property Except as specifically prohibited by this Plan, the Agency may acquire real property by any means authorized by law, including by purchase, lease, obtain option upon, acquire by gift, grant, bequest, devise, exchange, cooperative negotiations, or any other means authorized by law, except by eminent domain The Agency rescinded eminent domain authority by the adoption of Amendment No 6 adopting this Amended and Restated Redevelopment Plan (504) Acquisition of Personal Property, Any Other Interest In Real Property, or Any Improvements in Real Property Where necessary in the implementation of this Plan, the Agency is authorized to acquire personal property, any other interest in real property and any improvements on real property including repurchase of developed property previously owned by the Agency by any lawful means RSG g N N m E a d E t 0 Q 'YPacket Pg 333 GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT (507) Reentry Preferences for Persons Engaged in Business in the Project Area The Agency shall extend reasonable preferences to persons who are engaged in business in the Project Area to relocate and reenter in business in the redeveloped area, if they otherwise meet the requirements prescribed by this Plan and the Agency's rules governing owner participation and re-entry (508) Owner Participation Agreements Under an Owner Participation Agreement, the participant shall agree to rehabilitate, develop, or use the property in conformance with this Plan and be subject to the provisions hereof In the Owner Participation Agreement, participants who retain real property shall be required to join in the recordation of such documents as are necessary to make the provisions of this Plan applicable to their properties Owner Participation Agreements shall include appropriate remedies such as the ability of the Agency to declare the Owner Participation Agreement terminated and acquire the real property or any interest therein, and sell or lease such real property or interest therein for rehabilitation or development in accordance with this Plan in the event a participant breaches the terms of such Owner Participation Agreement If conflicts develop between the desires of participants for particular sites or land uses, the Agency is authorized to establish reasonable priorities and preferences to persons who are engaged in business in the Project Area re-entering in business within the redeveloped area if they otherwise meet the requirements prescribed by the Plan Where the Agency determines that a proposal for participation is not feasible, is not in the best interests of the Agency or City, or that redevelopment can best be accomplished without affording a participant an opportunity to execute an Owner Participation Agreement, the Agency shall not be required to execute an Owner Participation Agreement (509) IMPLEMENTING RULES The provisions of Sections 505 through 508 of this Plan shall be implemented according to the rules adopted by the Agency prior to the approval of the Ordinance, which may be amended from time to time by the Agency Such rules allow for Owner Participation Agreements with the Agency (510) COOPERATION WITH PUBLIC BODIES Certain public bodies are authorized by State Law to aid and cooperate, with or without consideration, in the planning and implementation of activities authorized by this Plan The Agency shall seek the aid and cooperation of such public bodies and shall attempt to coordinate the implementation of this Plan with the activities of such public bodies in order to accomplish the purposes of redevelopment and to achieve the highest public good Property of a public body shall not be acquired without its consent in accordance with State Law The Agency shall seek the cooperation of all public bodies that own or intend to acquire property in the Project Area The Agency may impose gn all public bodies the planning and design controls contained in and authorized by this Plan to ensure that present uses and any future development by public bodies will conform to the requirements of this Plan The Agency is authorized, to the extent permissible by law, to financially (and otherwise) assist public bodies in the cost of public land, buildings, facilities, structures, or other improvements (within or outside the Project Area) where such land, buildings, facilities, structures, or other improvements are of benefit to the Project Area 9R.SG w Q Packet` Pg' 335 "t% GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT (51avPubl1c improvements To the greatest extent permitted by law, the Agency is authorized to install and construct, or to cause to be installed and constructed, the public improvements and public utilities (within or outside the Project Area) necessary to carry out the purposes of this Plan Specifically, the Agency may pay for, install, or construct the buildings, facilities, structures, and other improvements identified in Exhibit C, attached hereto, and may acquire or pay for land required therefore Additionally, the Agency is authorized to install and construct, or to cause to be installed and constructed, within or without the Project Area, for itself or for any public body or entity for the benefit of the Project Area public improvements and public facilities, including, but not limited to over or underpasses, bridges, streets, bikeways, curbs, gutters, sidewalks, street lights, sewers, storm drams, traffic signals, electrical distribution systems, natural gas distribution systems, wastewater treatment facilities, cable TV and fiber optic communication systems, water distribution systems, parks, windbreaks, trails, plazas playgrounds, motor vehicle parking facilities, landscaped areas, schools, civic, cultural and recreational facilities, camping facilities, and pedestrian improvements The Agency, as it deems necessary to carry out the Plan and subject to the consent of the City Council, as may be required by the Redevelopment Law, may pay all or part of the value of the land for and the cost of the installation and construction of any budding, facility, structure or other improvement that is publicly owned either within or outside the Project Area, upon both the Agency and the City Council making the applicable determinations required pursuant to the Redevelopment Law When the value of such land or the cost of the installation and construction of such building, facility, structure or other improvement, or both, has been, or will be, paid or provided for' initially by the City or other public corporation the Agency may enter Into a contract with the City or other public corporation under which it agrees to reimburse the City or other public corporation for all or part of the value of such land or all or part of the cost of such building, facility, structure or other improvements, or both, by periodic {payments over a period of years Any obligation of the Agency under such contract shall constitute an indebtedness of the Agency for the purposes of carrying out this Plan (519) Preparation of Building Sites Any real property owned or acquired by the Agency may be developed as a building site In connection with such development it may cause, provide, or undertake or make provisions with other agencies for the installation or construction of streets, utilities, parks, playgrounds, and other public improvements necessary for carrying out this Plan (520) Removal of Hazardous Waste To the extent legally allowable, the Agency may, In its sole discretion, take any actions, which the Agency determines are necessary, and which are consistent with other State and federal laws, to remedy or remove a release of hazardous substances on, under or from property within the Project Area (521) REHABILITATION, MOVING OF STRUCTURES BY THE AGENCY, AND SEISMIC REPAIRS (522) Rehabilitation and Conservabon The Agency is authorized to rehabilitate and conserve, or to cause to be rehabilitated and conserved, any property, building or structure owned by the Agency The Agency is also authorized to advise, encourage, and assist (through a loan program or otherwise) in the rehabilitation and conservation of property, buildings, or structures in the Project Area not owned by the Agency to the extent permitted by the Redevelopment Law The Agency is authorized to acquire, restore rehabilitate, move, and conserve buildings of historic or architectural significance 9RSG s N N N c d E t 0 0 Q m E s U r Q `} Packet Pg 337 t7 b GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT The real property acquired by the Agency in the Project Area, except property conveyed by it to the City or any other public body, shall be sold or leased to public or private persons or entities for improvement and use of the property in conformance with this Plan Real property may be conveyed by the Agency to the City, and where beneficial to the Project Area, to any other public body without charge or for an amount less than fair market value All purchasers or lessees of property from the Agency shall be obligated to use the property for the purposes designated in this Plan, to begin and complete improvement of such property within a period of time which the Agency fixes as reasonable, and to comply with other covenants conditions, or restrictions to prevent speculation or excess profit taking in undeveloped land, including right of reverter to the Agency and to comply with other conditions which the Agency deems necessary to carry out the purposes of this Plan During the period of redevelopment in the Project Area the Agency shall -ensure that all provisions of this Plan, and other documents formulated pursuant to this Plan, are being observed, and that development of the Project Area is proceeding in accordance with applicable development documents and time schedules All development, whether public or private, must conform to this Plan and all applicable federal, State, and local laws, including without limitation the General Plan and zoning ordinance, and all other state and local building codes, guidelines, or specific plans as they now exist or are hereafter amended Such development must receive the approval of all appropriate public agencies (529) Purchase and Development Documents To provide adequate safeguards to ensure that the provisions of this Plan will be carried out and to prevent the recurrence of blight, all real property sold, leased, or otherwise disposed of by the Agency, as well as all property subject to Owner Participation Agreements and Disposition and Development Agreements, shall be made subject to the provisions of this Plan by leases, deeds, contracts, agreements, declarations of restrictions provisions of the General Plan and zoning ordinance, and all other state and local budding codes, guidelines, or master or specific plans as they now exist or are hereafter amended, conditional use permits, or other means Where appropriate, as determined by the Agency, such documents or portions thereof shall be recorded in the office of the Recorder of the County Leases, deeds, contracts, agreements, and declarations of restrictions of the Agency may contain restrictions, covenants, covenants running with the land, rights of reverter, conditions subsequent, equitable servitudes, or any other provisions necessary to carry out this Plan The Agency shall reserve such powers and controls in Dispostion and Development Agreements or similar agreements as may be necessary to prevent transfer, retention, or use of property for speculative purposes and to ensure that redevelopment is carried out pursuant to this Plan The Agency shall obligate lessees and purchasers of real property acquired in the Project Area and owners of property Improved as part of a redevelopment project to refrain from restricting the rental, sale, or lease of the property on the basis of race, color, religion, sex, marital status, ancestry, or national origin of any person Alt deeds, leases, or contracts for the sale, lease, sublease, or other transfer of, land in the Project Area shall contain or be subject to such nondiscrimination and non -segregation clauses as are required by Redevelopment Law (530) Personal Property Disposition For the purposes of this Plan, the Agency is authorized to sell, lease for a period not to exceed 99 years, exchange, subdivide, transfer, assign, pledge, encumber, or otherwise dispose of personal property or any other interest in property by any lawful means PSG 11 1. Packet Pg 3391_ GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT foregoing provision shall be binding upon and shall obligate the contracting party or parties and any subcontracting party or parties, or other transferees under the instrument " (534) LOW- AND MODERATE -INCOME HOUSING The Agency shall comply with all of the' low- and moderate -income housing requirements of the Redevelopment Law, which are applicable to this Plan, including applicable expenditure, replacement, and inclusionary housing requirements, including but not limited to the following No less than twenty percent of all tax increment funds allocated to the Agency shall be used for the purposes of increasing, improving, and preserving the supply of low- and moderate -income housing available at affordable housing costs to persons and families of low- or moderate -income and very low-income households that is occupied by these persons and families, unless the Agency makes annual findings by resolution as required under Redevelopment Law The tax increment funds that are required to be used for increasing and improving the supply of low- and moderate -income housing shall be held in a separate Low- and Moderate -Income Housing Fund until used The moneys in the Low- and Moderate -Income Housing Fund shall be used to increase, improve, and preserve the supply of low- and moderate -income housing Whenever dwelling units housing persons and families of low- or moderate -income are destroyed or removed from the low- and moderate income housing market as part of a redevelopment project, the Agency shall within four years of such destruction or removal, rehabilitate, develop, or construct, or cause to be rehabilitated, developed, or constructed, for rental or sale to persons and families of low- or moderate -income an equal number of replacement dwelling units at affordable housing costs within the Project Area or within the jurisdiction of the Agency in accordance with Redevelopment Law SECTION VI (600) USES PERMITTED IN THE PROJECT AREA (601) MAPS AND USES PERMITTED The Map attached hereto as Exhibit A and incorporated herein illustrates the location of the Project Area boundaries The land uses permitted by this Plan shall be those permitted by the General Plan and zoning ordinance, and all other state and local budding codes, guidelines, or specific plans as they now exist or are hereafter amended A diagram of proposed permitted uses is presented on Exhibit D (602) PUBLIC USES (603)=2,04blib Street Layout; Rights -of -Way, and,Easementt The public street system and street layout for the Project Area is illustrated on the Map identified as Exhibit A The street system in the Project Area shall be developed in accordance with the General Plan, and all other state and local codes, guidelines, or master or specific plans as they now exist or are hereafter amended icertain-streets=and rights -of --way may be_widened,-altered; realigned, -abandoned; -vacated; of cios is 6 the? City,as_necessary=forFpropeT development pf the_P-roject=Area' Additional easements may be created by the Agency and City in the Project Area as needed for proper development and circulation The public rights -of -way shall be used for vehicular, bicycle, and/or pedestrian traffic as well as for public improvements, public and private utilities and activities typically found in public rights -of -way In addition, all necessary easements for public uses, public facilities, and public utilities may be retained or created (q RSG 13 N N N c ar E s 0 Q c d E s 0 cc Q Packet-Pg ' 341 ;7b GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT and in such a manner that it will meet the following requirements be safe and sound in all physical respects, be attractive In appearance, and not detrimental to the surrounding uses (610) Number of Dwelling Units The General Plan shall regulate the total number of dwelling units in the Project Area As of the date of adoption of the Ordinance amending this Plan, there are approximately 4,458 dwelling units in the Project Area 4 (611) Open Space and Landscaping The approximate amount of open space to be provided in the Project Area is the total of all areas so designated in the General Plan and zoning ordinance, and all other state and local building codes, guidelines or specific plans as they now exist or are hereafter amended, and those areas in the public rights -of -way or provided through site coverage limitations on new development as established by the City and this Plan Landscaping shall be developed in the Project Area to ensure optimum use of living plant material in conformance with the standards of the City L (612) Limitations on Type, Size, Height, Number, and Proposed Use of Buildings c 0 U The limits on building intensity, type, size, height, number, and proposed use shall be established in inn accordance with the provisions of the General Plan and zoning ordinance, and all other state and local building codes guidelines, or master or specific plans as they now exist or are hereafter amended d (613) Signs r c N N All signs shall conform to the requirements of the City Design of all proposed new signs shall be subject to N the review of the City and any additional standards that may be adopted by the Agency to implement the goals of this Plan w, (614) Utilities c d s The Agency, in conformity ,with the City municipal code and City policies, shall require that all utilities be r Q placed underground whenever physically possible and economically feasible (615) Subdivision of Parcels r c i No parcels in the Project Area, including any parcel retained by a participant, shall be consolidated, t subdivided or re -subdivided without the approval of the City a (616) Variations The Agency is authorized to permit vanations from the limits, restrictions, and controls established by this Plan In order to permit any such variation, the Agency must determine all of the following The application of certain provisions of this Plan would result in practical difficulties or unnecessary hardships inconsistent with the general purposes and Intent of this Plan There are exceptional circumstances or conditions applicable to the property or to the intended development of the property, which do not apply generally to other properties having the same standards, restrictions, and controls Permitting a variation will not be materially detrimental to the public welfare or injurious to property or improvements in the area ORSG 15 " Packet Pg ,343 GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT (702) TAX INCREMENT REVENUE For the purposes of the collection of property tax revenue pursuant to this Plan, the effective date of the ordinance shall mean and refer to Original Area October 27, 1979, which is 30 days following adoption of the Ordinance No 25 on September 27, 1979 Added Area August 15, 1981, which is 30 days following adoption of Ordinance No 52 on July 15,1981 All taxes levied upon taxable property within the Project Area each year by or for the benefit of the State, County, City, district, or other public corporation (hereinafter called "Taxing Agency" or 'taxing agencies') after the effective date of the ordinance, shall be divided as follows 1 That portion of the taxes which would be produced by the rate upon which the tax is levied each year by or for each of said Taxing Agencies upon the total sum of the assessed value of the taxable property in the Project Area as shown upon the assessment roll used in connection with the taxation of such property by such Taxing Agency, last equalized prior to the effective date of the ordinance, shall be allocated to and when collected shall be paid to the respective Taxing Agencies as taxes by or for said Taxing Agencies on allrother property are paid (for the purpose of allocating taxes levied by or for any Taxing Agency or Agencies which did not include the territory in the Project Area on the effective date of the ordinance but to which such territory has been annexed or otherwise included after such effective date, the assessment roll of the County last equalized on the effective date of the ordinance shall be used in determining the assessed valuation of the taxable property in the Project Area on said effective date) 2 That portion of said levied taxes each year in excess of such amount shall be allocated to and when collected shall be paid into a special fund of the Agency to pay the principal of and interest on loans, monies advanced to, or indebtedness (whether funded, refunded, assumed, or otherwise) Incurred by the Agency to finance or refinance, in whole or in part, the Protect and this Plan Unless and until the total assessed valuation of the taxable property in the Project Area exceeds the total assessed value of the taxable property in the Project Area as shown by the last equalized assessment roll referred to in paragraph (1 ) hereof, all of the taxes levied and collected upon the taxable property in the Project Area shall be paid to the respective Taxing Agencies When said loans, advances, and indebtedness, if any, and interest thereon have been paid, all monies thereafter received from taxes upon the taxable property in the Protect Area shall be paid to the respective Taxing Agencies as taxes on all other property are paid 3 That portion of the taxes in excess of the amount identified in paragraph (1 ) above which is attributable to a tax rate levied by a Taxing Agency for the purpose of producing revenues in an amount sufficient to make annual repayments of the principal of and interest on any bonded indebtedness for the acquisition or improvement of real property shall be allocated to, and when collected shall be paid into, the fund of that Taxing Agency This paragraph (3 ) shall only apply to taxes levied to repay bonded indebtedness approved by the voters on or after January 1, 1989 The Agency is authorized to make pledges as to specific advances, loans and indebtedness as appropriate in carrying out the Project The portion of taxes allocated and paid to the Agency pursuant to subparagraph (2 ) above is irrevocably pledged to pay the principal' of and interest on loans, monies advanced to, or indebtedness (whether funded, refunded assumed, or otherwise) incurred by the Agency to finance or refinance, in whole or in part, the redevelopment program for the Protect Area (703) AGENCY BONDS The Agency is authorized to issue bonds and other obligations from time to time, if it deems it appropriate to do so, in order to finance all or any part of Plan implementation activities •� 17 N N T N m E s a M a c d E s ,a +. a Pa4et0,6-345 7 b= GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT 6 The undertaking and completion of any other proceedings necessary to carry out the Project 7 The expenditure of any City funds in connection with redevelopment of the Project Area pursuant to this Plan 8 Revision of the City zoning ordinance, adoption of master or specific plans or execution of statutory development agreements to permit the land uses and facilitate the development authorized by this Plan SECTION IX (900) ADMINISTRATION AND ENFORCEMENT Upon adoption, the administration and enforcement of this Plan or other documents implementing this Plan shall be performed by the City and/or the Agency, as apptopnate The provisions of this Plan or other documents entered into pursuant to this Plan may also be enforced by litigation or similar proceedings by either the Agency or the City Such remedies may include, but are not limited to, specific performance, damages, re-entry onto property, power of termination, or injunctions In m addition, any recorded provisions, which are expressly for the benefit of owners of property in the Project Area may be enforced by such owners o U .r SECTION X (1000) PLAN LIMITATIONS m w The following financial and time limitations shall apply to this Plan 5 N 04 (1001) AMOUNT OF CUMULATIVE TAX INCREMENT REVENUE N The portion of taxes divided and allocated to the Agency for the Project Area pursuant Section 33670 of the = Redevelopment Law shall not exceed a cumulative total of Two Hundred and Twenty Five Million Dollars C d ($225,000,000), net of payments made pursuant to fiscal mitigation agreements between the Agency and E certain affected taxing entities m (1002) AMOUNT OF BONDED INDEBTEDNESS OUTSTANDING AT ANY ONE TIME r .r Q The amount of bonded indebtedness, to be repaid in whole or in part from the taxes allocated to the Agency .r c E pursuant to Section 33670 of the Redevelopment Law, which can be outstanding at one time, shall not = exceed $75 million w Q (1003) TIME FRAME TO INCUR INDEBTEDNESS The previous time limits to incur debt in the Original Area and Added Area were rescinded by Ordinance No 212 on July 22, 2004, as such there are no time limits for incurring debt (1004) DURATION OF THIS PLAN Except for the nondiscrimination and non -segregation provisions of this Plan and recorded covenants implementing the same, which shall remain In effect in perpetuity, and except as otherwise expressly provided herein, the provisions of this Plan shall be effective, and the provisions of other documents formulated pursuant to this Plan shall be effective until September 27, 2022 for the Original Area and July 1 S, 2024 for the Added Area (ORSG 19 Packet P9' 347 EXHIBIT A — PROJECT AREA MAP �5 01 RSG w A t6 s GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT AREA EXHIBIT A Note The Grand Terrace Comremdy Redevolopment Project Area boundary composes the ardtae City boundary 0 0125 025 05 0 75 1 r� PSG AAtles Sources Oily GIS Department and Mel Oscan Attachment Attachment 11 (2122 Interwest Contract) 21 GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT STATEMENT AND DESCRIPTION OF LAND WITHIN THE ORIGINAL AREA Within the Project Area as described above, the boundaries of the Original Area are described as follows Area 1 A portion of the Southwest 1/4 of Section 34, Township 1 South, Range 4 West, San Bernardino Meridian and a portion of the Northwest 1/4 of Section 3, Township 2 South, Range 4 West, San Bernardino Meridian, County of San Bernardino, State of California, more particularly described as follows BEGINNING at the Southwest Corner of Lot 5, Tract 6311, as recorded in Map Book 94, Pages 1B and 19 of Maps as recorded in the Office of the Recorder, County of San Bernardino, said point also being the Intersection of Sections 3 and 4, Township 2 South, Range 4 West, San Bernardino Meridian and Sections 33 and 34, Township 1 South, Range 4 West, thence South along the Easterly boundary of said Section 4 1530 feet to a point, said point being on the City boundary of the City of Colton, thence East North and West along the City limits of the City of Colton, through all its various courses to a point, such point also being the Northwest corner of Lot 37, Tract 6610, as recorded in Map Book 88, Pages 7 and 8 of Maps, County of San Bernardino, thence West 827 76 feet to a point, thence North 38 40 feet to a point, thence 556 50 feet to a point, said point also being on the Easterly line of Section 33, Township 1 South, Range 4 West, thence South 100 feet along said Easterly line to a point, said point being the most Northerly point of Lot 15, Tract 6311, as recorded in Map Book 94, Pages 18 and 19 of Maps, Office of County Recorder, San Bernardino County, thence Southeast, South and West along the Easterly and Southerly limits of Tract 6311, to the point of beginning Area 2 That portion of Lots 1 to 6 inclusive and Lots 15 to 18 inclusive of Hermosa Rancho, in the County of San Bernardino, State of California , as per map recorded in Book 13 of Maps, Page 25, Records of said County, and a portion of Lots 9 and 10, Dawn Tract, in the City of Grand Terrace, County of San Bernardino, State of California, as per map recorded in Book 13 of Maps, Page 8, in the office of the County Recorder of said County, and that portion of the West 1/2 of the Northeast 1/4 of Section 4, Township 2 South, Range 4 West, San Bernardino Meridian according to the Official Plat there -of, described as follows BEGINNING at the Northeast comer of Lot 19, Tract 5921, as per map recorded in Book 74, Pages 62 and 63 of Maps, Records of said County, such point also being the intersection of the Southerly right-of- way line of Palm Avenue, 66 feet wide, and the Westerly right-of-way line of Canal Drive, 48 feet wide, thence Southerly and Westerly along the Westerly right-of-way of said Canal Drive to the intersection of the Westerly right-of-way of Canal Drive and the Northerly right-of-way of DeBerry Street, said point also being the Southeasterly corner of Lot 10, Tract 9545, as per map recorded in Book 132, Pages 51 and 52 of Naps, Records of said County, thence Southeasterly to the Northeast corner of Lot 45, Tract 9625, as per map recorded in Book 145, Pages 94 and 95 of Maps Records said County, said point also being at the intersection of the Westerly right-of-way line of Canal Drive and the Southerly right-of-way line of DeBerry Street, 66 feet wide, thence West along said Southerly nght-of-way line of DeBerry Street 796 45 feet to a point, said point also being the Westerly boundary of said Tract 9625, thence South along the West boundary of Tract 9625 on bearing of S 0° 12' 00" E a distance of 628 67 feet to a point, thence N 890 46' 30" E 1030 68 feet to a point, said point being on the North -South centerline of Section 4, Township 2 South, Range 4 West, San Bernardino Meridian, thence South along said centerline 661 feet to a point, said point being on the East-West centerline of Section 4, Township 2 South, Range 4 West, thence East along said centerline 1322 feet to a point, said point being on the East line of the Northeasterly Quarter of Section 4, Township 2 South, Range 4 West, San Bernardino Meridian, thence North along said Easterly line of said Section 4 and its prolongation a distance of 2700 feet +/- to a point, said point being on the centerline of Palm Avenue, 66 feet wide, thence North and West along the Easterly and Northerly boundaries and their prolongation of Tract 9483, as recorded in Map Book 135, Pages 80-82 of Maps, San Bernardino County, a distance of 1,659 feet, plus or minus to the centerline of Barton Road, 100 feet wide, thence Southerly and Westerly along said 9PSG 23 Q PacketPg 351 GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT Area 6 A portion of Lot 3, Grand Terrace Tract, as recorded in Map, Book 11, Page 4 of Maps, San Bernardino County Recorder's Offices, and more particularly described as follows BEGINNING at the intersection of tie Southerly lot line of said Lot 3, and the Easterly right-of-way of Gage Canal, 50 feet wide, thence East along said Southerly line of Lot 3, 1483 feet, more or less, to the Westerly right-of-way line of Mount Vernon Avenue, 66 feet wide, thence North, West and North along the Westerly nght-of-way of Mount Vernon Avenue, 66 feet wide and 87 feet wide, 242 32 feet to a point, thence West along a line parallel to the Southerly lot line of said Lot 3, 612.20 feet to a point, thence North 19° 50' 00" West 187 62 feet to a point, thence West along a line parallel to the Southerly lot line of Lot 3, 66168 feet to the Easterly right-of-way of Gage Canal, 50 feet wide, thence South along the Easterly right-of-way line of Gage Canal 438 47 feet to the point of beginning Area 7 A portion of the South 1/2 of Section 4, Township 2 South, Range 4 West San Bernardino Meridian, more particularly described as follows BEGINNING at the intersection of the North - South centerline of Section 4, Township 2 South, Range 4 West, San Bernardino Meridian, and the dividing line between the Counties of Riverside and San Bernardino, thence North 0" 14' 41" East 810 feet to a point, said point being the true point of beginning. thence North 0" 14' 41" East 317 38 feet, thence South 89" 41' 32" West 239 00 feet to a point, thence North 0' 14' 41" East 227 65 feet, thence North 89" 41' 32" East 295 3 feet, thence North 210 04' 12" East 50 78 feet, thence North 10' 04' 12" East 44 08 feet, thence North 29° 31' 48" West 45 90 feet, thence North 320 06' 48" West 295 63 feet, thence North 06" 56' 48" West 173 82 feet, thence North 29" 33' 49" West 120.25 feet, thence South 89' 44' 12" West 488 5 feet, thence South 0" 15' 27' East 659 89 feet, thence South 0' 11, 02' West 683 10 feet, thence North 89" 51' 42" East 260 33 feet, thence North 0" 08' 18" West 180 00 feet, thence North 300 51' 23' East 122 53 feet, thence 96 89 feet through a curve concave Northeasterly end having a radius of 200 feet, thence 22151 feet through a curve concave Southwesterly and having a radius 160 feet, thence North 79" 33' 22" East 83 46 feet to the point of beginning Q R S G 25 ''Packet Pg 353 StreetTree_P_lantmg.- Railroad Crossing Protection Street -Construction sand Replacement. Sidewalk; Curb, and Gutter Steel Street Light Pole Replacement Street Light Installation Street Lighting Upgrade Street Name Sign Installation Street Repair Program StreeCResurfacing Program Traffic Signal Control System Traffic Signals -Modification Traffic Signals -New Utility Underground Wheel Chair Ramps 4 Water Projects Central Control System Pipelines Project Service System Additions Service System Replacements Aqueducts Groundwater Monitoring Wells Water Supply -New Wells Water Supply Facilities -Well Rehab/Repair Water System Expansions Water Transmission Mains Water Treatment Equipment Well Replacement GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT c 0 U U) d m r c N N T N c d E s ca Q r c m E s �a r r Q 27 Packet Pg 355 GRAND TERRACE COMMUNITY REDEVELOPMENT PROJECT EXHIBIT D — DIAGRAM OF PROPOSED PERMITTED LAND USES The following map presents the General Plan land use designations for the Project Area as currently proposed by the City of Grand Terrace General Plan Update As these designations are subject to change, please refer to the General Plan for more information LoWnd C3c-,er sr"ft i.ar oa,otr wrm lh6um DmrnrY t3ese�rea�i ® YeOv�niD+ DatatY Rss4m}d tiCswe co.o Det�Wy [ig Oran Ct7Ren}Rtl - ('ilIIUfY) t�.t1nIM�iS1Ps 'rt�40 a�f lndwfed ® tltA Dp� 8pas VZ? 6RaedUee 4 City of Grand Terrace ce Proposed Land Use Map Chambers P Inc Exhibit 2-2 o wot= 2-M awo 40W Fed 29 Attachment Attachment 11 (2122 Interwest Contract) V rr ATTACHMENT III AO or INTERWEST CONSULTING GROUP Task Order — City of Grand Terrace REAL ESTATE SUPPORT AND ENGINEERING SERVICES Interwest Consulting Group (Interwest) will serve as the City of Grand Terrace representative to handle real estate and engineering review in the development of a new four -lane segment of Commerce Way Currently, Commerce Way terminates a short distance south of the planned Barton Road Interchange The City plans to construct a new segment of Commerce Road extending south to Van Buren Street The Lewis Group, as part of their proposed development plan, will be responsible for continuing the extension of Commerce Way south ultimately connecting to Taylor Street The development and adoption of a Specific Plan will address and determine the final alignment of Commerce Way based upon engineering alignment and L feasibility studies to be performed by Albert A Webb Associates (Webb) o U Our scope of services includes coordinating with City staff and the applicant, the Lewis Group y through the development of the Specific Plan as it relates to Real Estate and Engineering matters involving Commerce Way, including evaluating alternative road alignments from a ROW perspective, reviewing engineering studies regarding utility infrastructure and necessary drainage detention/retention facilities, consulting with City staff and City Attorney regarding the best approach to acquire the necessary land rights. early outreach to impacted property owners N N regarding alignment preferences and land use Our anticipated scope of services includes the following =_ Review of Proiect Information and Preliminary Road Design r c Interwest will review project information and preliminary road design as provided by the Lewis Group and Webb Documents may include base mapping, documentation of existing w easements and/or encumbrances that constrain design options, property ownership information, preliminary title reports and other studies related to infrastructure needs = A project site tour will be conducted to complete review of the project materials m Provide Input and ROW Cost Estimation for Alignment Studies a During the course of developing various alignment options of Commerce Way, provide consultation with the City and design engineers on various right-of-way impacts and costs Develop Best Approach to Acouire Land Rights Interwest will develop and outline options on how best to approach required real estate acquisitions in consultation with the City Attorney's office The options may involve Requesting an early dedication of the ROW from each property owner recognizing the benefits that may accrue to land owners from the City funding and advancing the road construction Follow the public land acquisition process, which Involves appraising the properties, offering to compensate owners based on the appraised value, and negotiating a purchase of right-of-way If a mutually agreeable agreement cannot be reached, the Packet Pg 358 1 [M4�llMttaT COAISUQTSiC t, LA Oki FEE SCHEDULE The rags displayed in the fee schedule below reflect Intedweses current fees for all services. Hourly rates are typically reviewed yearly on July I and may be subxect, to revision unless: under specific contract obhgauons, CLASSIFICATION HOURLY BILLING RATE Engineering. Principal in Charge $160 Project Manager .. 150 Traffic Engineer , 140 Supervising Engineer 140 Senior Enpeer , , , . 130 Engineering Associate [it , , 115 Erigineeenng Associate it 110 Engineering Assoc€ate 1 100 Engineenng Technician Ili .. , . . ,. „ 85 Engineering Technician 11, 70 Engineering 'technician 1 . ,, .. , 65 Student Trainee 30 Real Estate Deal Estate Property Manager . , , , , , 1, , $165 Senor Deal Property Agent , , . , 135 Real Property Agent IIf , , , , .. 125 Real Property Agent I1, 110 Real Property Agent 1 100 Administraiti ve Management Analyst 11 4. , ,1 $90 Management Analyst 1 , , , , ,,, . ,.., . , .. , a0 SeniarAdministrative. , , , , , ,, 65 Administrative III , , , , 58 Administrative If 54 Administrative 1 48 Planning principal Planner , . , .. ... . ,,.,. ,., . , $170 GEGA Manager 150 Planning Manager. 135 Senor Hanner . . .120 Associate Planner 105 Assistant Planner . , , ., 85 1500 S HAVEN AVE I SUITE 220 e ONTARIO, CALIFORNIA 91761 TEL 909 705 5957 • FAx 909 705.5957 9 www interwestgrp com AGENDA REPORT February 14, 2017 Council Item Forty Hour Work Week and Operating Hours of City Hall G Harold Duffey, City Manager RECOMMENDATION Confirm the Council's Desire to Implement a 40 Hour Work Week (5 days a week from 8 a m to 5 p m ) and Reinstate Merit Increases for Employees That Passed Probation and Have not Reached the Top of Their Salary Range In addition, Reinstate Longevity Pay to Employees That Previously Had Longevity pay Before They Were Laid -Off And Who Have Subsequently Returned to Employment (Effective March 20, 2017) 2030 VISION STATEMENT This staff report supports the City's Core Values of fostering a Positive and Productive Work Environment and Promotes Goal Number #5 to "Engage in Proactive Communications" Develop and Implement a Cost Effective Proactive Communication Program Utilize Technology and Web -Based Tools to Disseminate Information and Engage Community Participation" BACKGROUND In 2008, 2009, 2010, and 2011 the City of Grand Terrace was undergoing fiscal challenges and implemented the following fiscal strategies to reduce the stress on the City's annual budget 1 City implemented a reduced work week (employees work 36 hours weekly shift, 4 days per week) and City Hall closed every Friday 2 The City eliminated merit step increases (new employees and existing employees were no longer given merit step increases for passing probation or for receiving a favorable evaluation) 3 Long time employees that were laid -off and returned to work, were not reinstated with their longevity pay There was also some speculation that the 36 hour work week lowered moral However, I believe items 2 and 3 above have a greater impact on moral, as the majority of the employees currently employed at City Hall were hired during the reduced work week Packet Pg 361 ATTACHMENTS • Attachment I - Operating Hours Infographic (PDF) • Attachment II - 2016-17 Salary sheet for 40-hour work -week (PDF) APPROVALS G Harold Harold Duffey Completed 02/09/2017 10 48 AM City Attorney Completed 02/09/2017 1 14 PM Finance Completed 02/09/2017 4 03 PM City Manager Completed 02/09/2017 4 20 PM City Council Pending 02/14/2017 6 00 PM i Packet Pg 363 N h f� CD ■ ul T • „ N ss at ( y� // k o 0 -a = 0 3 rL 0 Ui p mnEn CD CD CD a aL CD V) co cD o a' fD CD CD CD o v 00 9) -,(AQ Jul O 0 CD N GJ N' o r CD n rr \ to - 02/13/2017 4 38 PM FAX 9096823230 Q 0001/0001 (Walter ,Ron Kemper Broker/Property Manager 1770 N. Arrowhead Ave. Suite B San Bernardino, CA 92405 909-882-3393 Fux 909-882-3230 February 13, 2017 City of Grand Terrace 22795 Barton Rd Grand Terrace, CA 92313-5295 Sent Via FAX # 909-783-2600 RE Amendment to City's Use Regulations Parcel #`s 0275�191-30 & 06 Owner Highland Service Corporation Attn Sandra Molina Planning and Development Services RECEIVED FEB 13 2017 Community Development Department In response to your letter dated February 6, 2017 regarding the Amendment to the City's use regulations, our client is the owner of two of the parcels totaling 27 64 acres and they are objecting to any such change or modification to the present zoning Our client has an ongoing escrow for the purchase of said two parcels as they are currently zoned' A change to the current zoning of these parcels will cause a cancellation of the pending sales Respectfully submitted, 440*0 on Kemper Broker y Manager