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03/28/2017CITY OF GRAND TERRACE AGENDA & STAFF REPORTS FOR THE CITY COUNCIL Tuesday, March 28, 2017 6 00 p.m Regular Meeting COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313 Darcy McNaboe, Mayor - Sylvia Robles, Mayor Pro Tern Doug Wilson, Council Member Bill Hussey, Council Member Brian Reinarz, Council Member G Harold Duffey, City Manager Richard L Adams, City Attorney Alan French, Public Works Director Linda Phillips, Child Care Director Cynthia A Fortune, Assistant City Manager Sandra Molina, Planning & Development Services Director The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6 00 p In CITY OF GRAND TERRACE ' CITY COUNCIL AND HOUSING SUCCESSOR AGENDA • MARCH 28, 2017 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road A 1 2 The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www cityofgrandterrace org <http //www cityofgrandterrace orq> CALL TO ORDER Convene City Council and City Council as the Housing Successor Agency Invocation Pledge of Allegiance Roll Call Attendee Name Y Mayor Darcy McNaboe € Present Absent ¢: Late Arrived Mayor Pro Tern Sylvia Robles , Council Member Doug Wilson I Council Member Bill Hussey �� Council Member Brian Reinarz SPECIAL PRESENTATIONS Presentation of a Student Engineering Project by Grand Terrace High School (Lead Matthew Johnson) Proclamation for the Month of April as Child Abuse Prevention Month City of Grand Terrace Page 1 Agenda Grand Terrace City Council and Housing Successor Agency March 28, 2017 C PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting D CITY COUNCIL COMMUNICATIONS Council Member Brian Reinarz Council Member Bill Hussey Council Member Doug Wilson Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E PUBLIC HEARINGS To speak on Public Hearing Items, please fill out a Request to Speak Form and give it to the City Clerk Each person will be allowed 3 minutes to address the City Council If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you, or someone else, raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing All Public Hearings will be conducted following this format a) Public Hearing opened b) Written communication c) City Council questions/staff comments d) Applicant's comments (applicant not limited to 3 minutes) e) Oral - favor and opposition (speakers limited to 3 minutes) f) Applicant's rebuttal (applicant not limited to 3 minutes) g) Public Hearing closed h) City Council deliberation F UNFINISHED BUSINESS 8 Professional Services Agreement with J H Douglas & Associates for Planning Services Related to 40 Acres North of Vivienda Avenue City of Grand Terrace Page 3 Agenda Grand Terrace City Council and Housing Successor Agency March 28, 2017 i 12 Reject All Bids for Street Slurry Seal Project and Re -Bid the Project RECOMMENDATION 1 Reject all bids received for the Street Slurry Seal Project 2 Re -Bid the Slurry Seal Project DEPARTMENT PUBLIC WORKS H CITY MANAGER COMMUNICATIONS RECESS TO CLOSED SESSION CLOSED SESSION 1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government Code Section 54956 8 Property 22273 Barton Road (APN 1167-231-02) Agency negotiator G H Duffey, City Manager on behalf of City of Grand Terrace Negotiating parties Arizona Partners CHP Development Co Under negotiation Price and Terms of Payment 2 CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government Code Section 54956 8 Property 22293 Barton Road (APN 1167-231-01) and 22317 Barton Road (APN 1167-311-01) Agency negotiator G H Duffey, Executive Director on behalf of Housing Successor Agency Negotiating parties Arizona Partners CHP Development Co Under negotiation Price and Terms of Payment 3 PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 Title City Manager RECONVENE TO OPEN SESSION REPORT OUT OF CLOSED SESSION City of Grand Terrace Page 5 0 AGENDA REPORT MEETING DATE March 28, 2017 Council Item TITLE Approval of Amendment No 1 to the Professional Services Agreement Between the City of Grand Terrace and Lagerlof, Senecal, Gosney & Kruse, LLP PRESENTED BY Richard Adams, City Attorney RECOMMENDATION 1 Approve Amendment No 1 to the Professional Services Agreement between the City of Grand Terrace and Lagerlof, Senecal, Gosney & Kruse, LLP, 2 Authorize the City Manager to Execute the Agreement 2030 VISION STATEMENT This staff report supports City Council Goal #1, "Ensure Our Fiscal Viability," through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations BACKGROUND On January 17, 2017 the City Council retained the services of Lagerlof, Senecal, Gosney & Kruse LLP as special counsel ("Special Counsel") to review and advise the City Council with regard to obtaining a water pipeline franchise agreement with the Riverside Highland Water Company ("RHWC") The City Council now wishes to further engage the services of Special Counsel to take all necessary legal steps to obtain a water pipeline franchise agreement with the RHWC 17I+-111111RI.1 moil The attached First Amendment to the Agreement for Legal Services with Special Counsel, amends and expand the scope of services to take all necessary legal steps to obtain the aforementioned water pipeline franchise agreement with RHWC and it amends the compensation for the legal services from a not to exceeds amount of $7,500 00 to a total not to exceeds amount of $23,500 00 to include the expanded scope of services FISCAL IMPACT Funds for Amendment #1 to the contractual agreement between the City and Lagerlof, Senecal, Gosney & Kruse LLP are in the FY2016-17 Approved Budget b Packet,Pg ` 7 i FIRST AMENDMENT TO AGREEMENT FOR LEGAL SERVICES THIS FIRST AMENDMENT ("FIRST AMENDMENT") to the Agreement for Legal Services with Lagerlof, Senecal, Gosney, & Kruse, LLP ("AGREEMENT") is entered into by and between the CITY OF GRAND TERRACE, hereinafter referred to as the "CITY," and LAGERLOF, SENECAL, GOSNEY & KRUSE, LLP, a law firm, hereinafter referred to as "ATTORNEY", is entered into the 28th day of March, 2017 RECITALS WHEREAS, the CITY entered into the AGREEMENT with ATTORNEY on r to perform services as special counsel for the CITY, WHEREAS, CITY and ATTORNEY wish to amend the AGREEMENT in order c to expand the scope of services and to increase the compensation to cover the expanded E scope of services E NOW, THEREFORE, the parties agree as follows a r N t� 1 Paragraph 3 (Scope of Services) of the AGREEMENT is hereby amended to read as follows a SCOPE OF SERVICES The scope of such services is set forth in the attached "Scope of Services" which is made Exhibit "A" to the AGREEMENT and Exhibit "A-2" which is attached to and incorporated into this FIRST AMENDMENT 2 Paragraph 4 (Compensation) of the AGREEMENT is hereby amended to read as follows COMPENSATION The CITY agrees to pay ATTORNEY for the �n above -stated services, as set forth in the aforementioned attached proposal and as c set forth in the fee schedule, Exhibit `B" attached to the AGREEMENT and Exhibit "B-2" attached hereto and incorporated into this FIRST AMENDMENT Payments for services rendered pursuant to this Agreement shall be made at the ' times and in the manner set forth in Exhibit `B " The payments specified in Exhibits `B" "B-2" shall be the only payments to be made to ATTORNEY for services rendered pursuant to the amended AGREEMENT ATTORNEY shall submit all billings for said services to the CITY and said bills shall include the billing amount, total hours billed, total hours per day billed, hourly billing rate, a and a description of the services rendered m E s Q Packet Pi 6 }YB6'a EXHIBIT "A-2" SCOPE OF SERVICES Render legal services covering the following points Continue with the current work under the AGREEMENT to obtain a franchise agreement with the Riverside Highland Mutual Water Company to operate and maintain its facilities in the city streets and rights of way and to take all legal steps necessary and required to obtain said franchise t 3 a J J ai N 3 L Y 06 d c N 0 c� d c d 0 d �a J 0 0 z c d E c d E a r W r Q Packet Pg 11 MEETING DATE 1110101:1 AGENDA REPORT March 28, 2017 Housing Element Annual Progress Reports for 2015 and 2016 Calendar Years Sandra Molina, Planning & Development Services Director RECOMMENDATION 1) Adopt a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING THE CITY OF GRAND TERRACE HOUSING ELEMENT ANNUAL PROGRESS REPORTS FOR THE 2015 AND 2016 CALENDAR YEARS 2030 VISION STATEMENT A compliant Housing Element supports Goal #1, Ensuring Fiscal Viability and Goal #3, Promote Economic Development by providing an internally consistent General Plan BACKGROUND/DISCUSSION On January 28, 2014, the City Council adopted the 2013-2021 Housing Element The Element was forwarded to the California Department of Housing and Community Development (HCD) for their determination on its compliance with state housing law HCD determined the Element was noncompliant On September 27, 2016 the Council adopted a revised 2013-2021 Housing Element, which was certified by HCD State law requires each city to prepare and file Annual Progress Reports (APRs) describing housing production and the status of Housing Element program implementation, and forward to HCD on April 1 APRs must be prepared using the format established by the HCD Attached are the APRs for calendar years 2015 and 2016 The reports contain the total number of units constructed and also the progress in implementation of the City's Housing Programs Housing Construction A total of 15 homes have been built in 2015 and 2016 In 2015 there were 10 homes built Of these 10, one home was deed restricted for moderate income households for a period of 10 years In 2016 five homes were completed, and two were deed restricted to moderate income households for a period of 10 years The three deed restricted homes are from the Preston Project Packet`Pg 13 RESOLUTION NO 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING THE CITY OF GRAND TERRACE HOUSING ELEMENT ANNUAL PROGRESS REPORTS FOR THE 2015 AND 2016 CALENDAR YEARS a d cc WHEREAS, on November 30, 1978 the City was incorporated, and a r WHEREAS, on April 26, 1984 the City adopted its first General Plan, E d WHEREAS, on April 27, 2010 the City Council adopted a comprehensive 0) update of the General Plan including the 2008 Housing Element, y 0 WHEREAS, on September 27, 2016, the City Council adopted the certified 2013- _ 2021 Housing Element, and r N WHEREAS, California Government Code Section 65400(2) requires the planning t: agency to provide an annual report to the Town Council, the State Office of Planning and Research, and the State Department of Housing and Community Development U) (HCD) regarding progress toward implementation of the housing element of the general � - L plan, and c L WHEREAS, planning staff has prepared an annual progress report for the calendar year 2015 and 2016, utilizing the prescribed forms and instructions provided by HCD, and WHEREAS, on March 16, 2017, the Planning Commission of the City of Grand Terrace conducted a duly noticed public meeting at the Grand Terrace City Hall Council Chambers located 22795 Barton Road and voted to recommend City Council approval of the Housing Element Annual Progress Reports for the 2015 and 2016 Calendar Years WHEREAS, on March 28, 2017, the City Council of the City of Grand Terrace S conducted a duly noticed public meeting at the Grand Terrace City Hall Council N Chambers located 22795 Barton Road and concluded the hearing on that date U WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred d s NOW THEREFORE, ,it is hereby found, determined, and resolved by the City Council of the City of Grand Terrace, as follows a 1 The City Council hereby specifically finds that all of the facts set forth in the above Recitals, are true and correct Page 1 of 2 r Packet Pg 15 Attar-' -1 �t I page 1 of 5 Jurisdiction Reporting Period ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation (CCR Title 25 §6202) City of Grand Terrace 1/1/2015 12/31/2015 Table A Annual Building Activity Report Summary - New Construction Very Low-, Low-, and Mixed -income Multifamily Projects Housing Development Information Housing with Financial Assistance and/or Deed Restrictions Housing without Financial Assistance or Deed Restrictions 1 2 3 4 5 5a 6 7 8 it- nhes Oro fW�, ,-,�,�(may,t5e'APN No &n6rnWo Ajel P 17- li-INF _W i� 4W Renter' 0=oWr, iia -"" I Wo ncom 0% ikbove, Ver��Lpy Low Moderate Moderate Income -M �4co;�; I Ic ome - - Project 7 _E�tj#itinf!, Units Assistance. fog S J for Eact! Deryeio`pmen C zRestrict 6d nit I V11 .46W,�d i;'b� A. tlnancfallor,�ee i4�tnion alach'ane _xplan,, )�e fion how theme: Junsdicii8n de tennined the units were ct affordable Refe'rio instructions_ See Instructions See' - Instructions Preston Project 10 10 1 (9) Total of Moderate and Above Moderate from Table A3 0. 0 0 01 (10) Total by income Table AW 1- 0. 101 1 1 1 (11) Total Extremely Low Income Units* * Note These fields are voluntary Attachment 2015 Tables —Annual Housing Element Progress Report (2144 Housing Element Annual Report) ,Y t 1 Attac + t 1 page 3 of 5 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation (CCR Title 25 §6202 ) Jurisdiction City of Grand Terrace Reporting Period 1/1/2015 12/31/2015 Table B Regional Housing Needs Allocation Progress Permitted Units Issued by Affordability Enter Calendar Year starting with the first year ol 2014 2015 2016 2017 2018 2019 2020 2021 the RHNA allocation period See Example Total Units Total to Date Remaining RHNA RHNA Year Year Year Year Year Year Year Year Year (all years) by Income Level Income Level Allocation by 1 2 3 4 5 6 7 8 9 Income Level Very Low Deed Restricted 28 28 Non deed restricted Low ee Restricted 19 19 Non -deed restricted Deed 1 1 Moderate Restricted 22 12 Non deed 9 9 restricted Above Moderate 49 49 Total RHNA by COG Enter allocation number 118 10 10 Total Units I- ► 1-108 Remaining Need for RHNA Period ► ► ► ► 0- Note units serving extremly low income households are included in the very low income permitted units totals 4 tr Attachment 2015 Tables —Annual Housing Element Progress Report (2144 Housing Element Annual Report) B7b :"i^fi^rais3`. ,.�L..<.3^n=A®'::` '.se.a:�•' ,.s MOW », ++y�-� n'i.'.N" '',.,} `��" """ • f • 5v' .i participates in the CRHMFA Homebuyers Fund (CHF) thereafter the City's website program that provides down payment, payment, and closing costs assistance to County residents The Mortgage Credit Certificate Program provides a federal income tax credit for first-time homebuyers, which may be claimed as long as the homebuyer occupies the home and pays interest on the mortgage Information on this Program will be provided on the City's website, including links to the respective Programs and posted biennially in the local — newspaper Program 8 The San Bernardino County CDH Department Production of affordable multi- 2014, and biennially Information on this program was posted on operates a Multifamily Residential Rental Housing family housing thereafter the City's website Revenue Bond program This Program can be used for new construction, acquisition, and/or rehabilitation of multifamily housing developments A specified number of units are required to remain affordable to eligible, low- income households for a specified number of years after the initial financing is provided Information on this Program will be provided on the City's website, including links to the respective Programs and posted biennially in the local newspaper Program 9 San Bernardino County residents meeting Production of affordable housing 2014, and biennially Information on this program was posted on certain income eligibility requirements may be eligible to thereafter the City's website participate in the CaIHOME funding program that provides down payment assistance for first-time homebuyers The CalHOME is administered by various organizations, locally Neighborhood Housing Services of the Inland Empire (NHSIE) and Neighborhood Partnership Housing Services, Inc (NPHS) administer CaIHOME programs Generally, prospective homeowners could qualify for up $28,000 in down payment assistance to be paid back through a silent second with simple interest rates up to 3% Information on this Program will be provided on the City's website, including links to the NHSIE and NPHA websites, and posted biennially in the local newspaper Program 10 The City adopted Chapter 18 68 (Reasonable Support fair housing Mitigate governmental No requests for reasonable v N 0 c. m N UN a) L 0 L IL c d E d w a� c 0 0 x 0 c Q N� d .Q ca H LO T CO N c d E s �o Packet Pg 21 B7b �'FA, ROM�,�:�J K,EX+,}, � .y yys!„��.'y�,t1rVR F�:K..,Y�4 �r 5.%:' S,K4y�vd��.x. +d x+ a��J � P+e`�yJ� ✓ } +! � �� t �«.f./Yx i A"s" f -''yr "ftv�r �,��,,.' y b�}r�";,¢tyty Programs include, but are not limited to non -owner occupied inspection program, and exploring new methods for eliminating deteriorated or unsightly property conditions in residential areas - Program 16 Neighborhood Housing Services of the Inland Maintenance and conservation 2014, biennially thereafter Information on this program was posted on Empire (NHSIE) is a non-profit organization that operates a the City's website low-cost Homes N' Hammer program designed to educate residents on minor home improvements and repairs The four-hour workshop includes functioning of the home's major plumbing and electric systems, repair methods, replacing and maintaining drywall, replacing window screens, fixing garbage disposals, toilet mechanisms, health and safety issues and tips for hiring a professional contractor for home repairs, etc Information on this Program will be provided on the City's website, including links to the NHSIE website, and posted biennially in the local newspaper Program 17 Neighborhood Partnership Housing Services, Conservation and improvement 2014, biennially thereafter Information on this program was posted on Inc (NPHS) is a non-profit organization that operates a the City's website Healthy Homes Grant program This program provides home safety repair grants to low-income senior homeowners and homeowners with permanent mobility disabilities Information on this Program will be provided on the City's website, including a link to the NPHS website, and posted biennially in the local newspaper Program 18 California's Keep Your Home California Provide mortgage assistance to 2014, biennially thereafter Information on this program was posted on Program is a federally funded foreclosure prevention and low-income first-time homebuyers the City's website loan modification program Keep Your Home California provides the following Unemployment Assistance to assist homeowners who have experienced involuntary job loss Eligible homeowners may receive benefits up to $3,000 per household per month towards their mortgage payment for up to 6 months It N 0 c. d U) W a� 0 L a c d E m w rn N 3 0 x c c Q� U) d .Q F- LO 0 N c d E s 0 W Q Packet Pg 23 C B7b } S.e., � .s � �`j�yaA nk�a�a. 't ^•;•r8 •.D� 1 1 _1$ i7YA.bT ,"{hat. �;`a1?$x'eN [,��`,�$ �yy b"�% u �.i'7Y}.Y+T7%1',w.�:rda®1 "S`Y$'Y�6tik^>n`;$^r„.�iGNb n continue to implement this ordinance Program 22 Continue to participate in and provide staff Support fair housing 2014 and ongoing City participated in the 2015 Point in Time support for the various homeless programs operated by the throughout the planning Count San Bernardino County Homeless Partnership, including period participation in the Point -in -Time Homeless Survey a Packet Pg 25 I Table C Housing Element Program Evaluation City of Grand Terrace 2016 NOINOW."2" Program 1 Continue maintain an inventory of vacant and Support housing production 2014 and annually An inventory of sites suitable for housing underutilized sites suitable for housing development, and development was made available at City make this information available to developers at City Hall Hall and on the City website and on the City website Program 2 A new R3-20 zone district was created to allow Land Use Element and Zoning Amendments in 2016, Land Use Element and Zoning Code multiple -family development at a density of 20 units per Code amendments, Support low- Ongoing implementation amendments were adopted in 2016 acre, and which exclusively allows multiple -family and income affordable housing through the planning period senior residential uses and permits owner -occupied and production rental multi -family residential uses by -right To ensure the availability of adequate sites to accommodate the City's share of lower -income regional housing need, amendments to the Land Use Element of the General Plan and the Zoning Code will be processed to provide capacity for at least 42 additional lower -income units pursuant to Government Code Sections 65583 2(h) and (i) Rezoned parcels will be selected from the list of potential candidate sites identified in Table 8 30b and will meet the following requirements Zoning shall permit owner -occupied and rental multifamily residential use by right "Use by right" shall mean that the City's review of the owner -occupied or multifamily residential use may not require a conditional use permit, planned unit development permit, or other discretionary local government review or approval that would constitute a "project" for purposes of CEQA 'Use by right" does not exempt the use from design review However, that design review shall not constitute a "project" under CEQA Sites shall accommodate at least 16 units Allowable density shall be 20 to 24 units per acre At least 50 percent of the very -low- and low-income housing need shall be accommodated on sites designated for residential use and for which nonresidential uses or E 0 ru U) 0 E I Packet P9 27 1 B7c o -am I claimed as long as the homebuyer occupies the home and pays interest on the mortgage Information on this Program will be provided on the City's website, including links to the respective Programs and posted biennially in the local newspaper Program 8 The San Bernardino County CDH Department Production of affordable multi- 2014, and biennially Information on this program was posted on operates a Multifamily Residential Rental Housing family housing thereafter the City's website Revenue Bond program This Program can be used for new construction, acquisition, and/or rehabilitation of multifamily housing developments A specified number of units are required to remain affordable to eligible, low- income households for a specified number of years after the initial financing is provided Information on this Program will be provided on the City's website, including links to the respective Programs and posted biennially in the local newspaper Program 9 San Bernardino County residents meeting Production of affordable housing 2014, and biennially Information on this program was posted on certain income eligibility requirements may be eligible to thereafter the City's website participate in the CalHOME funding program that provides down payment assistance for first-time homebuyers The CalHOME is administered by various organizations, locally Neighborhood Housing Services of the Inland Empire (NHSIE) and Neighborhood Partnership Housing Services, Inc (NPHS) administer CalHOME programs Generally, prospective homeowners could qualify for up $28,000 in down payment assistance to be paid back through a silent second with simple interest rates up to 3% Information on this Program will be provided on the City's website, including links to the NHSIE and NPHA websites, and posted biennially in the local newspaper Program 10 The City adopted Chapter 18 68 (Reasonable Support fair housing Throughout the planning No reasonable accommodation requests Accommodations) providing for a streamlined process for period were received in 2016 disabled persons to request deviations from the City's code requirements Over the planning period the City will continue to implement this program Program 11 Continue to expedite the processing of plans Streamline production of Ongoing No extremely -low-income units were N t 0 a 0 W N 0 L 0 a c d E 2 w rn E- N 0 0 x c c QI aNi .c R F- m 0 N c d E s R Q Packet Pg 29 C B7c inspection program, and exploring new methods for eliminating deteriorated or unsightly property conditions in residential areas Program 16 Neighborhood Housing Services of the Inland Maintenance and conservation 2014, biennially thereafter Information on this program was posted on Empire (NHSIE) is a non-profit organization that operates a the City's website low-cost Homes N' Hammer program designed to educate residents on minor home improvements and repairs The four-hour workshop includes functioning of the home's major plumbing and electric systems, repair methods, replacing and maintaining drywall, replacing window screens, fixing garbage disposals, toilet mechanisms, health and safety issues and tips for hiring a professional contractor for home repairs, etc Information on this Program will be provided on the City's website, including links to the NHSIE website, and posted biennially in the local newspaper Program 17 Neighborhood Partnership Housing Services, Conservation and improvement 2014, biennially thereafter Information on this program was posted on Inc (NPHS) is a non-profit organization that operates a the City's website Healthy Homes Grant program This program provides home safety repair grants to low-income senior homeowners and homeowners with permanent mobility disabilities Information on this Program will be provided on the City's website, including a link to the NPHS website, and posted biennially in the local newspaper Program 18 California's Keep Your Home California Provide mortgage assistance to 2014, biennially thereafter Information on this program was posted on Program is a federally funded foreclosure prevention and low-income first-time homebuyers the City's website loan modification program Keep Your Home California provides the following Unemployment Assistance to assist homeowners who have experienced involuntary job loss Eligible homeowners may receive benefits up to $3,000 per household per month towards their mortgage payment for up to 6 months Q Packet Pg 31, Jurisdiction Reporting Period ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation (CCR Title 25 §6202 ) City of Grand Terrace 1/1/2016 12/31/2016 Table A2 Annual Building Activity Report Summary - Units Rehabilitated, Preserved and Acquired pursuant to GC Section 655831(c)(1) Please note Units may only be credited to the table below when a jurisdiction has included a program it its housing element to rehabilitate preserve or acqun units to accommodate a portion of its RHNA whichmeet the specific criteria as outlined in GC Section 655831(c)(1) Activity Type Affordability by Household Incomes (4) The Description should adequately document how each unit complies with q Y P subsection (c)(7) of Government Code Section 65583 1 t;Extremely. �• .Low , Income Uery.L`ow p Indome ?�"??° --,Low 9; Inccome's TOTAL �rL)NITS' (1) Rehabilitation Activity 0 (2) Preservation of Units At Risk 0 (3) Acquisition of Units 0 (5) Total Units by Income 0 0 0 0 * Note This field Is voluntary Table A3 Annual building Activity Report Summary for Above Moderate -Income Unit (not including those units reported on Table A) 7 1 2 3 4 5 6 Number of Single Family 2 - 4 Units 5+ Units Second Unit Mobile Homes Total infdl units No of Units Permitted for 0 Moderate No of Units Permitted for 0 Above Moderate * Note This field Is voluntary Attachment 2016 Tables —Annual Housing Element Progress Report (2144 Housing Element Annual Report) � I Attacl`e Aft 1 page 2 of 5 r 7F'8 AGENDA REPORT MEETING DATE March 28, 2017 Council Item TITLE Professional Services Agreement with J H Douglas & Associates for Planning Services Related to 40 Acres North of Vivienda Avenue PRESENTED BY Sandra Molina, Planning & Development Services Director RECOMMENDATION 1) Approve a Contract with J H Douglas & Associates in an Amount Not to Exceed $20,000, and 2) Authorize the City Manager to Execute the Contract, and to Make Any Amendments Necessary to Complete the Project 2030 VISION STATEMENT This staff report supports Goal #5, Engage in Proactive Communication BACKGROUND On February 14, 2017, the City Council directed Staff to return with a professional services contract for planning services related to 40 acres north of Vivienda Avenue The Council will recall that this discussion stemmed from a request from a resident that the City consider initiating applications to have the area re -zoned to allow "ranchette" residential uses and to allow urban farming/agriculture uses, such as farms or ranches for the grazing, breeding or raising of animals, boarding horses, growing of orchards, groves, crops, flowers, and allowing the on -site sale of those crops, animals or animal products DISCUSSION Attached is a contract with J H Douglas & Associates to perform the planning analysis needed to evaluate the request, evaluate the project area and make recommendations on changes to the Zoning Code This analysis would also include a obtaining input from the subject property and surrounding property owners At the February 14, 2017, meeting the property owner and possible buyer of approximately 20 acres expressed opposition to any rezoning These concerns would also be considered during this planning process Staff reached out to John Douglas of J H Douglas & Associates John Douglas is the planning consultant that also prepared the City's amendment to the Housing Element The cost proposal is for $20,000, which includes $5,000 contingency The contingency would be used if changes to the general plan or additional meetings are required Pack6fPg 35 F8 a AGREEMENT FOR CONSULTANT SERVICES THIS AGREEMENT ("Agreement") is made as of this 28th day of March, 2017 by and between the CITY OF GRAND TERRACE ("City") and J H Douglas and Associates ("Consultant") CONSULTANT'S SERVICES Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement as Exhibit A (the "Services") 2 TERM OF AGREEMENT The term of this Agreement shall be from the effective date pursuant to Paragraph "38" of this Agreement and shall end on September 30, 2017 or when the work is satisfactorily completed, whichever occurs first, unless extended by the City Manager, not to exceed an additional six months, by an amended agreement 3 FAMILIARITY WITH WORK By execution of this Agreement, Consultant warrants that N v (1) It has thoroughly investigated and considered the work to be performed, based on all available information (2) It carefully considered how the work should be preformed, and (3) It fully understands the difficulties and restrictions attending the performance of the work under this Agreement (4) It has the professional and technical competency to perform the work and the production capacity to complete the work in a timely manner with respect to the schedule included in the scope of services 4 PAYMENT FOR SERVICES City shall pay for the services performed by Consultant pursuant to the terms of this Agreement, the compensation set forth in the "Proposed Budget" included in Exhibit "A" to this Agreement The fees for services shall not exceed the authorized amount of $20,000 (Twenty Thousand Dollars), as set forth in Attachment "B," which is attached and incorporated into this Agreement, unless the CITY has given specific advance approval in writing 5 TIME FOR PERFORMANCE Consultant shall not perform any work under this o Agreement until (a) Consultant furnishes proof of insurance as required under a r Paragraph "8" of this Agreement All services required by Consultant under this Agreement shall be completed on or before the end of the term of the s -. Agreement o a Page 1 of 11 Packet` Pg 37 F F8a F Agreement without written approval of City is prohibited and shall be null and void, except that Consultant may assign payments due under this Agreement to a financial institution 12 STANDARD Consultant agrees that the services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily provided by an experienced and competent professional organization rendering the same or similar services Consultant shall re -perform any of said services, which are not in conformity with standards as determined by the City 13 CONFIDENTIALITY Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City City shall grant such authorization if disclosure is required by law All City data shall be returned to City upon the termination of this Agreement Consultant's covenant under this Section shall survive the termination of this Agreement 14 RECORDS AND INSPECTIONS Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement City shall have free access at all reasonable times to such records, and the right v to examine and audit the same and to make transcripts therefrom, and to inspect r all program data, documents, proceedings and activities Consultant shall o 1 maintain an up-to-date list of key personnel and telephone numbers for -` emergency contact after normal business hours 15 OWNERSHIP OF CONSULTANT'S WORK PRODUCT All reports, documents, all analysis, computations, plans, correspondence, data, information, computer media, including disks or other written material developed and/or gathered by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City Such Material shall not be the subject of a copyright application by Consultant Any re -use by City of any such materials on any project other than the project for which they were prepared shall be at the sole risk of City unless City compensate Consultant for such use Such work product shall be transmitted to City within ten (10) days after a written request therefore Consultant may retain copies of such products 16 NOTICES All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail Notice sent by mail shall be addressed as follows City G Harold Duffey, City Manager .. City of Grand Terrace d 22795 Barton Road E s Grand Terrace, Ca 92313 a a Page 3 of 11 _Packet Pg 39 22 TRAVEL EXPENSES Any reimbursement expenses must be pre -authorized and shall be based upon the approved rates of the San Bernardino County Auditor - Controller 23 CONFLICT OF INTEREST Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest 24 ECONOMIC INTEREST STATEMENT Consultant hereby acknowledges that pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted by City hereunder, Consultant is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest Statement (Form 700) with the City Clerk, for each employee providing advise under this Agreement, prior to the commencement of work 25 POLITICAL ACTIVITY/LOBBYING CERTIFICATION Consultant may not a conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with Re the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during , time compensated under the representation that such activity is being performed o 1 as a part of this Agreement 26 NON-DISCRIMINATION In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age physical or mental handicap, medical condition, or sexual orientation Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation 27 AUDIT OR EXAMINATION Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters 28 MODIFICATION OF AGREEMENT This Agreement may not be modified, nor 2 may any of the terms, provisions or conditions be modified or waived or 0 otherwise affected, except by a written amendment signed by all parties 2 a 29 WAIVER If at any time one party shall waive any term, provision or condition of this Agreement, either before or after any breach thereof, no party shall s w r Q Page 5 of 11 _ Packet Pg 41 F8a to the foregoing which are beyond the control of the party from whom the affected performance was due 37 INTEGRATED AGREEMENT This Agreement, together with Exhibits "A," "B" and "C" supersede any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein Each party to this 4 Agreement acknowledges that no representation by any party, which is not f embodied herein, nor any other agreement, statement or promise not contained f in this Agreement shall be valid and binding Any modification of the Agreement shall be effective only if it is in writing and signed by all parties 38 EFFECTIVE DATE The effective date of this Agreement is the date the Notice to Proceed is received by Consultant, and shall remain in full force and effect until amended or terminated Dated "CITY' By G Harold Duffey City Manager Dated "CONSULTANT" APPROVED AS TO FORM Richard L Adams II City Attorney By v Join ougla's t c d E s r Q Page 7 of 11 Packet`Pg 43 F8a Described below are the specific tasks deliverables and schedule we propose for this project Other optional tasks can also be provided if desired Task 1 Prepare draft Zoning Code revisions to allow single-family residential Prepare Zoning use in the study area and related revisions to other sections of the Amendment Code if necessary to ensure internal consistency The budget assumes that a General Plan amendment will not be necessary Products + Administrative draft Zoning Code revisions for internal staff review + Public Review draft Zoning Code revisions for review by the Planning Commission, City Council and the community + Final Zoning Code revisions reflecting any revisions that may be appropriate In response to comments Task 2 Prepare CEQA documentation for the proposed Zoning Code Q CEQA Compliance amendment It is assumed that an addendum to the General Plan EIR will be appropriate The budget assumes that no new technical r studies will be required other than traffic analysis to be provided by the City Products + CEQA addendum to the General Plan EIR Task 3 Mr Douglas will participate in one meeting with area residents and Public one public hearing each with the Planning Commission and City Council If necessary additional meetings can be attended on a Parf►c►pat�on time -and -materials basis Products + Participate in three meetings, including preparation of staff reports and presentations as appropriate J H DOUGLAS & ASSOCIATES -1- February 1 2017 Packet Pg 45 F8a - Schedule Upon commencement of the project a milestone schedule will be ) prepared for review and approval by City staff Our proposed budget for this project is provided below Additional tasks can be provided on a time -and -materials basis Reimbursable expenses are billed at actual cost with no surcharge QHours �1 T Zonin Code amendment 20 20 2 CEQA Com Rance 40 2 42 3 Public Participation 48 48 1 $6,000 Total Labor 108 2 110 $13,630 Hourly Rate $125 1 $65 Reimbursable Expenses (See table below) $1,350 Total Labor + Expenses $14,980 Recommended Contingency* $5,000 - TOTAL PROPOSED BUDGET $19,980 'A contingency is recommended in the event that additional work is required Contingency funds will not be used without the City s prior authorization JD = John Douglas, AICP, Project Manager WP = Graphics/word processing �.SReimbursable Expenses Travel $1,300 Printing/graphics/supplies/postage $50 Total $1,350 Note For each work product this budget assumes delivery of an original document and electronic file for reproduction by the City If multiple copies of documents are requested they can be provided on a time and materials basis with no markup J H DOUGLAS & ASSOCIATES -2- February 1, 2017 Packet Pg 47 N d t) L d (n 0 C C IL N 3 O 0 0 0 cc c 0 U L 3 Q to v N w Q F8a Insurance is to be placed with insurers authorized and admitted to write insurance in California and with a current A M Best's rating of A- VII or better Acceptance of insurance from a carrier with a rating lower than A- VI is subject to approval by City's Risk Manager Consultant shall immediately advise City of any litigation that may affect these insurance policies Page 11 of 11 Packet Pi 49 consumption, and creating more walkable and bike -able trails The Urban Greening Program released its final guidelines this month There is $75 Million available for urban greening projects The Agency anticipates only one funding cycle and there are no minimum or maximum grant amounts for the Program A minimum of 75% of the available fund will be awarded to projects located within and benefitting disadvantaged communities In addition, 50% or more of the project should be in a publicly accessible area in the disadvantaged community The City has identified disadvantaged communities within its boundaries and the project would benefit this community All projects are required to show a net GHG benefit and provide multiple other benefits In order to quantify GHG emission reductions, projects must include at least one of the following project activities 1 Sequester and store carbon by planting trees 2 Reduce building energy use by strategically planting trees to shade buildings 3 Reduce commute vehicle miles traveled by constructing bicycle paths, bicycle lanes or pedestrian facilities that provide safe routes for travel between residences, - workplaces, commercial centers, and schools i Grant proposals must be submitted by May 1, 2017 at 5 00 p m DISCUSSION Staff is bringing this item forward to obtain Council approval to submit a grant application for the Urban Greening Program The project, as contemplated, includes greenway bike and pedestrian trails primarily within the northwest portion of the City with local and regional connections The project focuses on this portion of the City because it meets the criteria of serving a disadvantaged community It would make connections between residential and commercial areas, parks and the Santa Ana River Trail (SARI) utilizing city streets, repurposing segments of railroad lines, and creating open spaces Paths that lead to the SART and incorporate the Gage Canal would create local and regional connections In addition, staff has received a cost proposal from Evan Brooks Associates, Inc (EBA) in the amount of $12,500 for preparation and,submittal of and Urban Greening Program grant application EBA has provided grant writing services to the City for other grant funding opportunities EBA has secured more than $118 million in grant dollars for municipal clients Most recently, EBA prepared the City's application to the Habitat Conservation Fund related to the Blue Mountain trailhead and trail improvements and -' prepared the City's application for the Caltrans Highway Safety Improvement Program, Packet Pg 51 Finance Completed 03/22/2017 5 08 PM City Manager Completed 03/22/2017 5 12 PM City Council Pending 03/28/2017 6 00 PM Packet Pg 53 G9a 6 DESIGNATED REPRESENTATIVE Consultant hereby designates Consultant Representative, and said Representative shall be responsible Hal Suetsugu as the for job performance, negotiations, contractual matters, and coordination with the City Consultant's professional services shall be actually performed by, or shall be immediately supervised by, the Consultant Representative i 7 HOLD HARMLESS, INDEMNIFICATION Consultant hereby agrees to protect, indemnify and hold City and its employees, officers and servants free and harmless from any and all losses, claims, liens, demands and causes of action of every kind and character including, but not limited to, the amounts of judgment, interests, court costs, legal fees and other expenses incurred by the City arising in favor of any party, including claims, liens, debts, personal injuries, including employees of the City, death or damages to property (including property of the City) and without limitation by enumeration, all other claims or demands of every character occurring or arising directly out of the negligent acts, recklessness or willful misconduct of Consultant in the performance of its services under this Agreement This provision is not intended to create any cause of action in favor of any third party against Consultant, or the City or to enlarge to any way the Consultant's liability but is intended solely to provide for indemnification of the City for liability for damages or injuries to third persons or property arising from Consultant's negligent performance hereunder �—_ 8 INSURANCE Consultant shall procure and maintain at all times during the term of this Agreement insurance as set forth in Exhibit "C" attached hereto Proof of insurance shall consist of a Certificate of Insurance provided on IOS-CGL form N No CG 0001 II 85 or 88 executed by Consultant's insurer and in a form approved c by, the City's City Attorney and City's Legal Counsel y 9 LICENSES, PERMITS, AND FEES Consultant shall obtain a City of Grand Terrace Business License and any and all other permits and licenses required for the services to be performed under this Agreement 10 INDEPENDENT CONTRACTOR STATUS City and Consultant agree that Consultant, in performing the Services herein specified, shall act as an independent Contractor and shall have control of all work and the manner in which it is performed Consultant shall be free to contract for similar services to be performed for other entities while under contract with City Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder c 11 ASSIGNMENT This Agreement is for the specific services with Consultant as set forth herein Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and w Page 2 of 11 Packet Pg 55 ,G9a Consultant Hal Suetsugu, President -Managing Partner Evan Brooks Associates 1030 S Arroyo Parkway, Suite 106 Pasadena, CA 91105 If the name of the principal representative designated to receive the notices, demands or communications, or the address of such person, is changed, written notice shall be given within five (5) working days of said changes 17 TAXPAYER IDENTIFICATION NUMBER Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W - 9, as issued by the Internal Revenue Service 18 APPLICABLE LAWS, CODES AND REGULATIONS Consultant shall perform all services described in accordance with all applicable laws, codes and regulations required by all authorities having jurisdiction over the Services Consultant agrees to comply with prevailing wage requirements as specified in the California Labor Code, Sections 1770, et seq 19 RIGHT TO UTILIZE OTHERS City reserves the right to utilize others to perform work similar to the Services provided hereunder 20 BENEFITS Consultant will not be eligible for any paid benefits for federal , social Ln security, state workers' compensation, unemployment insurance, professional insurance, medical/dental, retirement PERS or fringe benefits offered by the City N of Grand Terrace 21 PERS ELIGIBILITY INDEMNITY In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System ("PERS") to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City Notwithstanding any other agency, state or federal policy, rule, regulation, law or "' ordinance to the contrary, Consultant and any of its employees, agents, and c subcontractors providing service under this Agreement shall not qualify for or N become entitled to, and hereby agree to waive any claims to, any compensation, o benefit, or any incident of employment by City, including but not limited to a` eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits a Page 4 of 11 Packet Pi77 30 COVENANTS AND CONDITIONS Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition 31 RIGHT TO TERMINATE City may terminate this Agreement at any time, with or without cause, in its sale discretion, with thirty (30) days written notice 32 EFFECT OF TERMINATION Upon termination as stated in Paragraph "31" of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the monthly fees set forth in Exhibit "B" attached hereto Such payment will be subject to City's receipt of a close-out billing 33 GOVERNING LAW This Agreement shall be governed by and construed in accordance with laws of the State of California In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of San 0 Bernardino In the event of litigation in a U S District Court, exclusive venue shall 2 lie in the Central District of California a -e N LO 34 LITIGATION FEES Should litigation arise out of this Agreement for the ` performance thereof, the court shall award costs and expenses, including N attorney's fees, to the prevailing party In awarding attorney's fees, the court shall c not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith "Prevailing Party" shall mean the party that obtains a favorable and final judgment or order a from a court of law described in paragraph "33 " This paragraph shall not apply W and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute 35 SEVERABILITY If any provision of this agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions nevertheless will continue in full force and effect without being impaired or invalidated in any way 36 FORCE MAJEURE The respective duties and obligations of the parties y hereunder shall be suspended while and so long as performance hereto is c prevented or impeded by strikes, disturbances, riots, fire, severe weather, a` government action, war acts, acts of God, or any other cause similar or dissimilar to the foregoing which are beyond the control of the party from whom the affected performance was due -- w i a Page 6 of 11 Packet Pg 59 D v 0 zr cn 0 0 m 0 h cn cu 0 cu cn Cn 0 O m v x m O 0 0 m q D < n m Cn -o w 0 r° Fal IAttachment Professional Services Agreement_EBA [Revision 2] (2152 Professional Services Contract -Evan Brooks Associates) w r�G9a Compensation Compensation for the services contained in the aforementioned scope of work consists of the following 1 Project Development $1,400 2 Data Collection and Review _ - $3,400 3 Grant Preparation _f$6,050 ---- 4 Draft Review - n y - ' $650 5 Grant Application Finalization and Submittal $1 000 Total ! EBA will provide any service not included in the scope of work contained in this proposal as an additional service EBA will provide additional services upon receipt of an executed scope and budget amendment Compensation of additional services will be in a not -to -exceed budget amount based on the following billing rates EBA 2017 Billing Rates Hourly Project Principal _ ---_-- .. $210 Project Manager $190 1 Assistant Project Manager/Project Engineer- $180 - �Project Planner/Environmental Specialist - $150 Associate Planner/Associate Engineer/GIS $125 ^ J Research/Funds Analyst :; $95 Graphics Designer- _ - - _$90 _� _-J Administrative Support $75 Notice to Proceed Approval Application 2017 California Natural Resources Agency's Urban Greening Grant Program Approval G Harold Duffey, City Manager City of Grand Terrace Date (:;: Concurrence 3/22/2017 Hal Suet sident-Managing Partner Date Evan Brooks Associates - City of Gi and Terrace Page 5 of 5 Service Proposal www ebaplanning corn Packet Pg 63 G9a EXHIBIT "C" The Consultant shall maintain throughout the duration of the term of the Agreement, liability insurance covering the Consultant and, with the exception of Professional Liability Insurance, designating City and City including its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants, as additional insured against any and all claims resulting in injury or damage to persons or property (both real and personal) caused by any aspect of the Consultant's work, in amounts no less than the following and with such deductibles as are ordinary and reasonable in keeping with industry standards It shall be stated, in the Additional Insured Endorsement, that the Consultant's insurance policies shall be primary as respects any claims related to or as the result of the Consultant's work Any insurance, pooled coverage, or self-insurance maintained by the City and City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be non-contributory Professional Liability Insurance $1,000,000/$2,000,000 General Liability a General Aggregate b Products Comp/Op Aggregate c Personal & Advertising Injury d Each Occurrence e Fire Damage (any one fire) f Medical Expense (any one person) Workers' Compensation a Workers' Compensation b EL Each Accident c EL Disease - Policy Limit d EL Disease - Each Employee Automobile Liability $2,000,000 $2,000,000 $1,000,000 $1,000,000 $ 50,000 $ 5,000 Statutory Limits $1,000,000 $1,000,000 $1,000,000 a Any vehicle, combined single limit $1,000,000 The Consultant shall provide thirty (30) days advance notice to City in the event of material changes or cancellation of any coverage Certificates of insurance and additional insured endorsements shall be furnished to City thirty (30) days prior to the effective date of this Agreement Refusal to submit such certificates shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement If proof of insurance required under this Agreement is not delivered as required or if such insurance is canceled and not adequately replaced, City shall have the right but not the duty to obtain replacement Page 10 of 11 N Lo Packet Pg 65 SERVICE PROPOSAL vp.r�yo; A4 A4 ji r, 75 2-- 4�1 e va n broo ks associates G9b bike and pedestrian trail will connect the residents to the Santa Ana River Trail north of the City, and eventually the County of Riverside and its amenities located south of the City This project will provide pedestrians and cyclists a safe buffer from motorized vehicles to travel to and from these activity centers, community amenities and their homes without having to use their motorized vehicles The project is located in Grand Terrace (San Bernardino County) and will encompass the community located from Barton Road north to the Santa Ana River Trail, and between Mt Vernon Avenue to the west at La Cadena Drive The project scope includes providing a bike and pedestrian path where there currently is none with open rest areas and green spacesthat may provide restrooms, wayfinding signage, pedestrian level lighting, picnic areas, hydration stations, and bike repair hubs In addition, these rest areas may have a plant palette that includes carbon sequestration trees and shrubs, and water conservation elements that may include bioswales for stormwater and run-off capture, filtration and groundwater recharge The expected benefits are to encourage more cycling and walking as a choice mode of transportation by providing a safe walking and cycling path, reduced car trips, reduced Greenhouse Gas emissions, increase physical activity and reduce public health issues including obesity and diabetes rates affecting this disadvantaged community Connectivity this project can potentially provide is to local k-12 schools for students and parents, the Omnitrans OmniGo bus system which will connect residents to employers and retail centers in Grand Terrace and the region, and educational institutions in the region About the Grant Proaram Over the years, the Agency has administered a suite of programs including the California River Parkways Program, Environmental Enhancement and Mitigation Program, and the Strategic Growth Council's Urban Greening Program under Proposition 84 These programs funded projects that provided a wide variety of benefits such as environmental, health, and community revitalization throughout the State The Urban Greening Program, funded by the GGRF, continues the legacy of these programs but with a specific focus of achieving greenhouse gas reductions Consistent with AB 32, the Urban Greening Program will fund projects that reduce greenhouse gases by sequestering carbon, decreasing energy consumption and reducing vehicle miles traveled, while also transforming the built environment into places that are more sustainable, enjoyable, and effective in creating healthy and vibrant communities These projects will establish and enhance parks and open space, using natural solutions to improving air and water quality and reducing energy consumption, and creating more walkable and bike -able trails Approximately $76 million is available for urban greening projects The Agency anticipates one funding cycle, however, funding cycles are contingent upon the number of competitive applications There are no minimum or maximum grant amounts for this program Match funds are not required for this program However, projects that leverage other sources of funds may be more competitive A minimum of 75% of the available fund will be awarded to projects located within and benefitting disadvantaged communities per SB 535 In addition, 50% or more of the project should be in a publicly accessible area in the disadvantaged community City of Grand Terrace Service Proposal Page 3 of 5 www ebaplanning coin N LO V_ PNIL Q Packet Pg 69 G9b Compensation Compensation for the services contained in the aforementioned scope of work consists of the following I Project Development ! $1,400 2 Data Collection and Reviewy $3,400 3 Grant, Preparation 4 Draft Review 5 Grant Application Finalization and Submittal $6,050 $650 Total $12,500 EBA will provide any service not included in the scope of work contained in this proposal as an additional service EBA will provide additional services upon receipt of an executed scope and budget amendment Compensation of additional services will be in a not -to -exceed budget amount based on the following billing rates EBA 2017 Billing Rates Project Principal _ } J $210 Project Manager $190 ^Assistant Project Manager/Project Engineer �, $180 Project Planner/Environmental Specialist $150 Associate Planner/Associate Engineer/GIS I $125 Research/Funds Analyst $95 Graphics Designer _ _ Y _ ry y- v $90 Administrative Support $75 Notice to Proceed Approval Application 2017 California Natural Resources Agency's Urban Greening Grant Program Approval G Harold Duffey, City Manager City of Grand Terrace Date Concurrence _ 3/22/2017 i Hal Suet sident-Managing Partner Date Evan Brooks Associates City of G1 and Terrace Page 5of5 Service Pr oposal www ebaplanncng coin L 0 U N m m U) o_ 0 N w 0 IL N U) c 0 U) a� Packet Pg 71 that includes on -call services and extraordinary maintenance for the City of Grand Terrace signalized intersections, synchronized signals and safety lights, monthly inspections and night inspections, repair and replacement of traffic signal components, replacement of filters and loop detectors, and conflict monitor testing Staff is recommending that Council award a Contractor Agreement to St Francis Electric, LLC for traffic signal maintenance and on -call services in an amount not to exceed $10,000 annually, and authorize the City Manager to execute the contract and any amendments FISCAL IMPACT There were sufficient funds budgeted in the FY 2016-17 Traffic Signal Maintenance Account to cover the $10,000 cost of the St Francis Electric contract for traffic signal maintenance and on -call emergency services, and there are sufficient funds available in the account to cover the $3,333 needed for the remaining four months of the fiscal year Fund Account Account Approved Expense Available Name Description Amount To Date Balance General 16-510-255 Traffic Signal 15,000 10,296 88 4,703 12 Fund (16) I Maintenance TOTAL 4 703 12- ATTACHMENTS • Traffic Signal Maintenance Bid Summary (PDF) • Contractor Agreement (PDF) APPROVALS Alan French Completed 03/21/2017 5 34 PM Finance Completed 03/22/2017 5 06 PM City Attorney Completed 03/22/2017 6 09 PM City Manager Completed 03/21/2017 6 53 PM City Council Pending 03/28/2017 6 00 PM Packet Pg 73 G10b CONTRACT AGREEMENT THIS CONTRACTORS AGREEMENT ("Agreement") is made and entered into this 28th day of March 2017, ("Effective Date") by and between the CITY OF GRAND TERRACE ("City"), a public entity, and St Francis Electric, LLC ("Contractor"), a California Corporation 1 Scope of Services Contractor shall perform all the services as described as follows a) For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said City, said Contractor agrees with said City to perform and complete in a workmanlike manner all work required under the Bidding Schedule of the City's Specification, in accordance with the Specifications and Drawings therefor, to furnish at his own expense all labor, materials, equipment, tools and services necessary therefor, except those materials, equipment, tools and services as may be stipulated in said specification to be furnished by said City and to do everything required by this Agreement and the said Specifications and Drawings b) The Notice Inviting Bids, Instructions to Bidders, Proposal, Information required of Bidder, Specification, Drawings, Exhibits and all addenda issued by the City with respect to the foregoing prior to the opening of bids, are hereby incorporated in and made a part of this Agreement c) In entering into a Public Works Contract for a subcontract to supply goods, services or materials pursuant to a Public Works Contract, the Contractor or subcontractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U S C Sec 15) or under the Cartwright Act (Chapter 2 commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code, ansmg from purchases of goods, services, or materials pursuant to the Public Works Contract or the subcontract This assignment shall be made and become effective at the time the City tenders final payment to the Contractor without further acknowledgment by the parties 2 Term This Agreement shall be effective on the date first written above and the Agreement shall remain in effect for a three (3) year period or until terminated as provided herein A maximum of two (2) one year extensions may be granted by the City 3 Compensation/Payment Contractor shall perform the Services under this Agreement for the total sum not to exceed $10,000 annually Payment shall be made in accordance with City's usual accounting procedures upon receipt and approval of an itemized invoice setting forth the services performed The invoices shall be delivered to City at the address set forth in Section 4, hereof 4 Notices Any notices required to be given hereunder shall be in writing and shall be personally served or given by mail Any notice given by mail shall be deemed given when deposited in the United States Mail, certified and postage prepaid, addressed to the party to be served as follows To City To D-1 Packet Pg 75 G10b contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits 12 Indemnifications 12 1 Indemnity Except as to the sole negligence or willful misconduct of the City, Contractor shall defend, indemnify and hold the City, and its officers, employees and agents, harmless from any and all loss, damage, claim for damage, liability, expense or cost, including attorneys' fees, which arises out of or is in any way connected with the performance of work under this Agreement by Contractor or any of the Contractor's employees, agents or subcontractors and from all claims by Contractor's employees, subcontractors and agents for compensation for services rendered to in the performance of this Agreement, notwithstanding that the City may have benefitted from their services This indemnification provision shall apply to any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of Contractor or of Contractor's employees, subcontractors or agents — , 12 2 Attorney's Fees The parties expressly agree that any payment, attorneys' fees, costs or expense that the City incurs or makes to or on behalf of an injured employee under the City's self-adnunistered workers' compensation is included as a loss, expense or cost for the purposes of this Section, and that this Section shall survive the expiration or early termination of the Agreement 13 Insurance 13 1 General Provisions Prior to the City's execution of this Agreement, Contractor shall provide satisfactory evidence of, and shall thereafter maintain during the term of this Agreement, such insurance policies and coverage's in the types, limits, forms and ratings required herem The rating and required insurance policies and coverage's may be modified in writing by the City's Risk Manager or City Attorney, or a designee, unless such modification is prohibited by law 13 1 1 Limitations These minimum amounts of coverage shall not constitute any limitation or cap on Contractor's indemnification obligations under Section 12 hereof 13 12 Ratings Any insurance policy or coverage provided by Contractor as required by tlus Agreement shall be deemed inadequate and a material breach of tlus Agreement, unless such policy or coverage is issued by insurance companies authorized to transact insurance business in the State of California with a policy holder's rating of A- or higher and a Financial Class of VII or higher 13 13 Cancellation The policies shall not be canceled unless thirty (30) days prior written notification of intended cancellation has been given to City by certified or registered mail, postage prepaid 1314 Adequacy The City, its officers, employees and agents make no representation that the types or limits of insurance specified to be carried by D-3 Packet Pg 77 G10b behalf of the named insured for the City of Grand Terrace 13 4 Subcontractors' Insurance Contractor shall require all of its subcontractors to carry insurance, in an amount sufficient to cover the risk of injury, damage or loss that may be caused by the subcontractors' scope of work and activities provided in furtherance of this Agreement, including, but without limitation, the following coverage's Workers Compensation, Commercial General Liability, Errors and Omissions, and Automobile liability Upon City's request, Contractor shall provide City with satisfactory evidence that Subcontractors have obtained insurance policies and coverage's required by this section 14 Business Tax Contractor understands that the Services performed under this Agreement constitutes doing business in the City of Grand Terrace, and Contractor agrees that Contractor will register for and pay a business tax pursuant to Chapter 5 04 of the Grand Terrace Municipal Code and keep such tax certificate current during the term of this Agreement 15 Time of Essence Time is of the essence for each and every provision of this Agreement 16 City's Right to Employ Other City reserves the right to employ other in connection with the Services 17 Solicitation Contractor warrants that they have not employed or retained any person or City to solicit or secure this Agreement, nor has it entered into any agreement or understanding for a commission, percentage, brokerage, or contingent fee to be paid to secure this Agreement For breach of this warranty, City shall have the right to terminate this Agreement without liability and pay only for the value of work has actually performed, or, in its sole discretion, to deduct from the Agreement price or otherwise recover from Contractor the full amount of such commission, percentage, brokerage or commission fee The remedies specified in this section shall be in addition to and not in lieu of those remedies otherwise specified in this Agreement 18 General Compliance with Laws Contractor shall keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Professional, or in any way affect the performance of services by Contractor pursuant to this Agreement Contractor shall at all times observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations 19 Amendments This Agreement may be modified or amended only by a written Agreement and/or change order executed by the Contractor and the City 20 Termination City, by notifying Contractor in writing, shall have the right to terminate any or all of professional's services and work covered by this Agreement at any time, with or without cause In the event of such termination, Contractor may submit s final written statement of the amount of Contractor's services as of the date of such termination based upon the ratio that the work completed bears to the total work required to make the report complete, subject to the City's rights under Sections 16 and 21 hereof In ascertaining the work actually rendered through the termination date, City shall consider completed work, work in progress and complete and incomplete reports and other documents only after delivered to City D-5 Packet Pg 79 G10b 25 Nondiscrimination During Contractor's performance of this Agreement, Contractor shall not discrumnate on the grounds of race, religious creed, color, national origin, ancestry, age, physical disability, mental disability, medical condition, including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sex, or sexual orientation, in the selection and retention of employees and subcontractors and the procurement of materials and equipment, except as provided in Section 12940 of the California Government Code Further, Contractor agrees to conform to the requirements of the Americans with Disabilities Act in the performance of this Agreement 26 Severability Each provision, term, condition, covenant and/or restriction, in whole and in part, of this Agreement shall be considered severable In the event any provision, term, condition, covenant and/or restriction, in whole and/or in part, of this Agreement is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Agreement and shall not affect any other provision, term, condition, covenant and/or restriction of this Agreement, and the remainder of the Agreement shall continue in full force and effect 27 Authority The individuals executing this Agreement and the instruments referenced herem on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions hereof and thereof 28 Entire Agreement This Agreement constitutes the final, complete, and exclusive statement of the terms of the agreement between the parties pertaming to the subject matter of this Agreement, and supersedes all prior and contemporaneous understandings or agreements of the parties Neither party has been induced to enter into this Agreement by, nor is neither party relying on, any representation or warranty outside those expressly set forth in this Agreement 29 Interpretation City and Contractor acknowledge and agree that this Agreement is the product of mutual arms -length negotiations and accordingly, the rule of construction, which provides that the ambiguities in a document shall be construed against the drafter of that document, shall have no application to the interpretation and enforcement of this Agreement 291 Titles and captions are for convenience of reference only and do not define, describe or limit the scope or the intent of the Agreement or any of its terms References to section numbers are to sections in the Agreement unless expressly stated otherwise 29 2 This Agreement shall be governed by and construed in accordance with the laws of the State of California in effect at the time of the execution of this Agreement D-7 Packet Pg 81 3000 d1Z L05Z6 80ZZZ0000 L ON NOl VNISIJ3a NIG `wcom ON 3SN3011 S.b010VHiN00 Z06tp % ( L 96 ) 3NOHd3131 All= aplSJ9Al j 31111 01-1 `0143913 SI.OuBJJ 'IS 31NVN AN`ddWOO (SW311 j0 NMOQ>IVM181SOO H03 31n(33HOS 018 338) 09 Ntgt jo wns 941 jol'£6£Z6 'bINNOAI-IdO '30VUH31 ONbaJ 'Od021 NO.LNVG 56LU N8310 AlIO 31-11 d0 3013d0 ayl le 814 uo V/N PUB ' i. ON ePuaPPV Buipnlour 'sluawnooQ loeiluoO laylo pue suogeogmeds ayl 411M 4LUJ0Juo3 louts ul 11V '«S301AIM AONRISM31A13 711VO-NO aNV 3ONdN31NIVIA! 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G ueyl jalel ou anp spin S3OIAHZIS AON39MM311V3-N0 aN`f 3ONVN31NIVW WNJIS 01=14VIll 804 1VSOdObd 9 o o co Cr w Attachment Contractor Agreement (2149 Traffic Signal Maintenance and On -Call Emergency Services)` t - (seoweg Aoue6aew3 lleo-uo pue eoueue;uieW 1e1,161g oi:11e.1l MZ) ;ueweea6d a01eea;u03 4uewyDB41V w 0 00 C7 a w a� Y U a DATE 3/16/17 BIDDER'S NAME, ADDRESS & PHONE CONTRACTOR'S LICENSE NO CITY BUSINESS LICENSE NO (if available) CORPORATE SEAL Corporation incorporated under the State of California St Francis Electric, LLC 1420 Citrus Street Riverside, CA 92507 (951) 304-4902 Contractor's Lic# 1003811 City Business Lic# N/A TELEPHONE (951) 304-4902 Cod B Signature Andrew Amador Print or type name TITLE Vice President Names and addresses of all members of co -partnership or names and titles of all officers of the corporation Robert Spinardi President Andrew Amador Vice President Guy Smith Vice President, Secretary & Manager Randy Krebs Treasurer c-2 (SGOIAJaS AouaBjaw3 lleo-up pue aoueua;umW IeUBIS 31:1ea1 6ti6Z) ;uawaaJBV J013e-11u03 ;uawyae;;d 2 Equipment Hourly Rates 2a 2b Bucket Truck Crane Truck $28.00 $60.00 1$60.00 $28.00 ADDITIVE BID — ADDITIONAL WnRrc ITEM NO , _ DESCRIPTION OF ITEMS _ xUNIT UNIT PRICE IN _ SWORDS UNIT PRICE' Clean and Paint Traffic 9 Signal Head and Each Two Hundred Sixty $260.00 Framework Dollars Clean and Paint 2 Controller and Service Each Five Hundred Ninety Dollars 590.00 Cabinet Clean and Paint 3 Pedestrian Buttons and Each Eighty -Five 85.®® Framework Dollars 4 Replace Type A Detector Loop oor Five Hundred Fifty $55®. ®� (1 to 6 loops) Dollars 5 Replace Type A Detector Loop (7 or more loops) o Four Hundred Twenty -Five Dollars ���. �® 6 Replace Type D Detector Loop to Per Five Hundred Fifty Q;55®. ®® (1 6 loops) Dollars '``�,'' 7 Replace Type D Detector Loop (7 or more loops) Four Hundred Twenty -Five Dollars $� 25. ®® loo .0 (SMAJOS A0u86aaw3 1183-up Pula aaulaua;uieW PUBIS oi}jeJl 01,Z) ;uawaa 13V J043eJ4u03 4uaw40eJ4V � o C7 a w as R � BIDDER'S INFORMATION a BIDDER certifies that the following information is true and correct Bidder's Name St. Francis Electric, LLC Business Address 1420 Citrus Street Riverside, CA 92507 Telephone (951) 304-4902 State Contractor's License No 1003811 Original Date issued 5/19/2015 Expiration Date 5/31 /17 DIR Registration No 1000022208 The following are the names, titles, addresses, and telephone numbers of all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest in this proposal Robert Spmardl - President - 975 Carden St., San Leandro, CA 94577 Andrew Amador - Vice President' - 975 Carden St., San Leandro, CA 94577 Guy Smith - Vice President, Secretary & Manager - 975 Carden St , San Leandro, CA 94577 Randy Krebs - Treasurer - 975 Carden St, San Leandro, CA 94577 The dates of any voluntary or involuntary bankruptcy Judgments against any principal having an interest in this proposal, or any firm, corporation, partnership or Joint venture of which any principal having an interest in this proposal was an owner, corporate officer, partner, or Joint venture are as follows, Not Applicable All current and prior DBA's, alias, and/or fictitious business names for any principal having an interest in this proposal are as follows St. Francis Electric, Inc. c-s (seouueS AoueWet t3 lleO-uO pue eoueua;uiew leu6iS oi};eil 6ti6Z) ;uawaaft jo;oej;uoO ;uauayoe:gV A notary public or other officer completing this certificate verifies only the Identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document State of California ) County of CALIFORNIA ALL—PURPOSE CERTIFICATE OF ACKNOWLEDGMENT On ' �" before me� (� (fiett ir'sL ame and title of t) a officer) '0 _ _ ,. 1 t--- _ c personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the Instrument ` I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct WITNESS my hand and official seal k I Signature - t OPTIONAL INFORMATION LOREN MAOOIE JOHNSON c COMM #2166534 z ra. Notary Public Caldomia c z Aismeda County t * t orami linku ®at, Z. UM r (Seal) Although the information in this section is not required by law it could prevent fraudulent removal and reattachment of this acknowledgment to an unauthorized document and may prove useful to persons relying on the attached document Description of Attached Document The preceding Certificate of Acknowledgment is attached to a document titled/for the purpose of containing pages, and dated The signer(s) capacity or authority is/are as ❑ knchvidua`(s) Q Attorney in Fact ❑ Corporate Officer(s) "ritle(s) 0 Guardian/Conservator ❑ Partner Limited/General ❑ Trustee(s) ❑ Other representing Names) or Petson(s) o Entlty(les) Signet is Representing Proved to me on the basis of satisfactory evidence La forms) of identiFcation Q credible witness(es) Notarial event is detailed in notaryjournal on Page 9 Entry # Notary contact Other [� Additional Sugner(s) ❑ Signer(s)Thumbprint(s) 0 Copyright 2007 2014 Notary Rotary Inc PO Sox 41400 Des Moines ,A 50311 0507 At) Rights Reserved Item Number 101772 Pease contact your Authorized Resetlet to purchase copes of this form (SaolAies ADUOBjew31IB3-up put: aoueua;ulew Ieu6iS 31410Ml 6ti6Z) ;uawaa.I6br J0;3e.i;u03 ;uawyoe;;br A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate Is attached, and not the truthfulness, accuracy or validity of that document State of California ) County of , ) On o1-' _ before me, personally appeared CALIFORNIA ALL-PURPOSE CERTIFICATE OF ACKNOWLEDGMENT (here r who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument 1 certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal _ - LOAEN tilARtE 10l0ti COMM #2166534 b Notary Public California a z Alameda County a Sign kas Oct. 2, 2020 (Seal) OPTIONAL INFORMATION Although the information to this section is not required by law It could prevent fraudulent removal and reattachment of this acknowledgment to on unauthorized document and may prove useful to persons relying on the attached document Description of Attached Document The preceding Certificate of Acknowledgment is attached to a document titled/for the purpose of containing ___ pages, and dated The signer(s) capacity or authority is/are as 0 individual(s) 1Q Attorney in Fact Corporate Officer(s) Tute(s) ❑ Guardian/Conservator [] Partner Limited/General Trustee(s) Other representing 142ime(s) of Pfrsonis) or Ent tyGxs) Signer Is Representing Proved to me on the basis of satisfactory evidence (-0 form(s) of identification O credibte witness(es) Notarial event Is detailed in notary journal on Page # Entry Notary contact Other [_] AddriionatStgner(s) Cj 5tgner(s)Thumbprint(s) 0 Copyright r007 2014 Notary Rotary Inc PO ECK 41400 Des Manes IA 50311 0507 All Rights Reserved Item Number 101772 Please contact your Authorized Resetler to purchase copes of this form oo a98w6u3 fr) ay; of 6uilum ui siopueA pue saagddns jo Isq a jugs hays lo}oeil:uoo '13eJIu03 10 paeme o} 10I,d OWL 000000 L # �:1 4® '8 Wo ` MV L 9 # 011 9996-L66 (b � L) L98Z6 dO `96ue.I® `enuenV e11918>1 '3 8E6 L sdool eoeldaj:1 'oul '0140913 u0s41PS ANOM d0 SW311 SNO13Va1NO39f1S d0 ON O3N 2lla aNV 'ON 3SN3311 'H38nnN 3NOHd3'131 'SS3N0ClV '3WVN .sm01101 se sJopuaA pue siailddns wol; }uawdmbe pue sleuejew ainooid of pue 'Tom eqj jo sucipod wepeo }oeiluoogns ol< sasodoid U30O18 sU013VNINooens :10 NOIIVNOIs3® 0 Cn m a Attachment Contractor Agreement (2149 Traffic Signal Maintenance and On -Call Emergency Services (saoinuaS Aoue6jewa Ileo-uo pue aoueua;uwW PUBIS 31,104 6b4Z) ;uauaaa-et J013e4u03 ;uauayoe;;d � n 0 0 C7 a NON -COLLUSION AFFIDAVIT a STATE OF CALIFORNIA ) Alameda ) SS COUNTY OF ) (NAME), Andrew Amador affiant being first duly sworn, deposes and says that he or she is the Vice President of (sole owner, partner, other proper title) St Francis Electric, LLC , the party making the foregoing bid and (Contracting Firm Name) that the Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation, that the Bid is genuine and not collusive or sham, that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham Bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham Bid, or that anyone shall refrain from bidding, that the Bidder has not in any manner, directly or indirectly sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other Bidder, or to secure any advantage against the public body awarding the Contract of anyone interested in the proposed Contract, that all statements contained in the Bid are true, and, further, that the Bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company associations, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham Bid (Public Contract Code Section 7106) Bidder's Name St Francis Electric, LLC Bidder's Address 1420 Citrus Street Telephone No of Bidder) All signatures must be Riverside, CA 92507 (951) 304-4902 Vice President (Title) securely attached to this form C-12 (SOOIAJOS AOU813aaw3 Ilea -up PUB 93ueu81U1BW IeuBiS 31}4e.11 6t'6Z) ;uawaaJBV J04neJ;u00 4u8wg38:RV 0 FORM OF BID BOND KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, ST FRANCIS ELECTRIC, LLC as Principal, and THE GUARANTEE COMPANY OF NORTH AMERICA USA as Surety, are hereby and firmly bound unto CITY OF GRAND TERRACE as Owner In the penal sum of TEN PERCENT (10%) OF THE TOTAL AMOUNT BIDfor the payment of which, will and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrator, successors and assigns Signed this 6TH day of MARCH ,2017 The condition of the above obligation is such that whereas the Principal has submitted to CITY OF GRAND TERRACE certain Bid, attached hereto and hereby made a part hereof to enter into a Contract in writing for the TRAFFIC SIGNAL MAINTENANCE AND ON -CALL EMERGENCY SERVICES NOW, THEREFORE, a If said Bid shall be rejected, or in the alternate, b If said Bid shall be accepted and the Principal shall execute and deliver a Contract in the Form of Contract attached hereto (properly completed in accordance with said Bid) and shall furnish a bond for his faithful performance of said Contract, and shall in all other respects perform the agreement created by said Bid, then this obligation shall be void, otherwise, the same shall remain in force and effect, it is expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated The Surety, for value received, hereby stipulates and agrees that the obligation of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid, and said Surety does hereby waive notice of any such extension C-13 (seoinaeS Aoua6Jaw31183-uo pue eOueue;uieW Ieut31S 391Wl 6ti6Z) 4uei,ueeJ6V Jo4oe4u03 41,1ew13e44d 0 C7 ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or valift of that document State of California County of Alameda On 3/8/I7 before me, Teresa Renee Felder, Notary Public (insert name and title of the officer) personally appeared Andrew Amador, Vice President who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct WITNESS my hand and official seal TERESA RENEE FELDER Notary Public - Ca llariils :- Alomads County Cost Wxslon 0 2171907 / Comm Ee ires Dec 1S 2020 Signature ;.�.., _ a. - -- (Seal) - (saoiA.ies A3ua6.iaur3 Ilea -up pue aoueua;uieW IeuBIS 31}4e.1l 01,6 4uaur89.i6br J043e14u03 4UGW ♦oe;;V ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the Identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validi of that document County State un f California Alameda On MARCH 6, 2017 before me, MAXWELL DAVID NEWLIN, NOTARY PUBLIC (insert name and title of the officer) personally appeared KELI WHEATLEY who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct ,asp A a, WITNESS m hand and official seal CMommissAXWELL DAVID NEWLIN Y Commission # 2099510 a Notary Public California z z Alameda County 7 , Mx Comm Ex Tres Feb 8, 2019 Signature—�''_F� R (Seal) 3NOHd 8 SS31dOOV 3WVN S h130019 1V3S 31VHO&100 {aneup-14 ON 3SN3011 ss3 ins "o ON 3SN3011 S HO10VH1NO3 31VO e,aaayl oB ON asu8017 sseutsng lgio pue ON esueoq s�jolaealuo0 ayl saop jo sauil )luelq eyl ur leyl Molag eauoyd pue sseippe 'aweu s�jappi8 eyl Ind am op wayM 'osly eaBed snomid ayl woo.ragwnu (%.jlp jo elep uogewdxa ao 'ainleuft jo Aea epiq jo AeQ eur pally aq of palaadxa si alep leyM 'Z-0 aged u0 — ZO w alilln 'safes ley# curl eyl uo aweu Auedwoo ayl alum 'spA - tv { } 3NOW3131 scion d1z Al1n Sul 3WVN .INVdW00 e,aaayl palaadxa asle Bunpawos aaayl sr jo «alpla safes It wailm aweu Auedwo0 eyl alum am op '�-0 eBed u0 — Lb HMOY 11NOO WOW a3AI303a (S)N011S3nb 013SNOdS3H sjuawnoop piq ayj 6uipleft suollsenb aoloe.iluo0 of asuodsai apu►ad :SMO'iiozi sv SI WnaN3aad SIHl :10 3SOdand 3Hl W d 6 6 AS LWZ'CZ H311VW 'AvaS3n1 NO 3na 3mv Sats 'a39NVHD N33S lON SVH Sais :10 AN3AI-13a 3H1 HOB 3WI1 GNV 31t/a 3Hl 1VH1 31ON 3SV31d alnpayoS 6uippl8 941 to e6ed }xau a41 uo sjuewnooa pig ­1194} ul swnpuappy Ile jo ;diaoai 96p91n OuNoe o} aye Aayl 1e41 pepwwai we siapp{q aAiloodsad pig peouajataj anoge 9y1 of 6 ON wnpueppy 6uinssi Agajay si aoeJaal pueJ010 43 841 (w WnCIN90OV) CO -Lb ON (118 S33IAb3S A3N3!DN3W311VO-NO 13ONVN31NIVW IVNJIS 31:1:1 11 0 Attachment Contractor Agreement (2149 Traffic Signal Maintenance and On -Call Emergency Services) G) 0 (SOOIAIag AOU86J9w3 IleC)-uo pue aOueua;uiew leu6Ig 31}}eJl 6-W) ;uawaaJBV J0430 UO3 1uawL13B11 y 0 C7 Q6 — Can you clarify Safety Lighting includes badge lighting from the City of Barstow as well as frequency of service? A6 — The frequency of service is monthly as outlined in the Scope of Services and as shown in the Bid Schedule, which requires a monthly and annual total for routine maintenance The Sample Preventative Maintenance Program shows the breadth of maintenance service the City requires The City requires a night check of safety lighting as part of the routine preventative maintenance program Q7— Traffic Interconnect Systems Third paragraph, please clarify if this will be paid at a flat rate since there is no Schedule A in the Bid Schedule or at Time and Material A7 — All payments shall be made in accordance with the cost provided in the base bid and additive bids of the bid schedule, including labor and equipment costs (time and material) Q8 — Underground Service Alerts (Dig Alert) Monitoring Please clarify if this will be paid at a flat rate since there is no Schedule A in the Bid Schedule or at Time and Material AS— All payments shall be made in accordance with the cost provided in the base bid and additive bids of the bid schedule, including labor and equipment costs (time and matenal) Q9 — in the Notice Inviting Bids I noticed it says all bids must be in wnting Does that mean it can't be typed? A9 - Bid documents can be completed by wnting or typing, except for the sections requiring signature Those sections should be an original signature area to take many forms (attachment 1) No matter what form (parkway and sidewalk, sidewalk or no sidewalk) the easement takes, it is not legal to build anything in the area without an encroachment permit Residents can put flatwork in the easement, such as concrete, brick pavers, or grass and plants of limited height It is illegal to place trees, raised brickwork, fences and mailboxes, stairs and light fixtures that may obstruct drivers view or that may cause extensive harm or damage if hit, or impede pedestrian or ADA access If structures are placed within the public right of way and are hit and or are the cause of an incident, the property owner may be liable Grand Terrace, like many other cities must deal with structures built by residents in the public right of way These encroachments are often completed without a permit Although the majority of the structures add value to homes, they may increase road hazards, hinder utility companies from replacing or repairing service and may impede pedestrian and ADA access Currently any request to build in the public right of way is denied On May 24, 2016 the City Council reaffirmed the City's practice of denying encroachments in the Public Right of Way DISCUSSION Although the City Council reaffirmed the City's existing process of denial of budding certain improvements in the public right of way, the City still receives requests from licensed contractors, as well as residents Applicants consistently point to existing structures in the public right of way and ask why they can't legally be granted the right to place their structures in the right of way Residents are frustrated because they are trying to invest money in their property, which will beautify the neighborhood and the City In response to continuous inquiries, staff consulted with various professionals in the building and public works arena and landed on the following alternative process to allow both new and existing encroachments to be permitted legally There are many cities that address these issues with a Revocable Encroachment Permit process and have put together some guidelines to help address the issues as well as help the public to deal with encroachments Staff researched various cities within the Country to see how cities handle resident's encroachments in the right of way The City received a universal response that stated that most agencies do not allow encroachments in the public right of way However, some agencies are dealing with existing illegal structures within the public right of way Those agencies created a Revocable Encroachment Permit process (attachment II) The permit attempts to legalize existing structures in the public right of way that meet the following criteria • Are not located on a street that is scheduled for expansion in the near future by the City or a utility company Packet Pg 109 1 s0 l 30' _ 30' I 1B' l0 5' 1 V4 SLOPE A o B — p SLOPE ' 1 —�z 8 lzcl /4 a 1, a r �-LEVE UNE 2 D% SEE NOTES/O SIDEWALK CURB 5 GUTTER I M TYPICAL SECTION ALTERNATE SIDEWALK LEVEL (IF SHOWN ON PLAN) tl F- z LEVEL LINE j T 3 0 % 2-0 % TYPICAL SECTION TILT �� 8 CURB LEVEL TILT 6!' CURB LEVEL TILT A B C D 0.00' 0.33' 0 22' OZ3' 044 0 66' 0.5e 0.33' 000E 16' 0 05' 0 16' 0 44' 45' t0.33' 1 0 16' NOTE I 1 STRUCTURAL SECTION OF ROADWAY SHALL BE DETERMINED FROM SOILS TESTS AND SO INDICATED ON CONSTRUCTION PLANS 2 MINIMUM DESIGN PAVING THICKNESS SHALL BE 0 20' ASPHALT CONCRETE j 3 CONSTRUCTION OUTSIDE R/W WILL REQUIRE SLOPE EASEMENTS I 4 WHEN PREPARING SUBGRADE FOR PAVINP, CENTERLINE CROWN ON THE LEVEL SECTION" SHALL BE RELOCATED EITHER LEFT OR RIGHT 0 50 TO MATCH CROWN BREAK IN PAVING MACHINE SAN BERNARDINO COUNTY ROAD DEPARTMENT j! Q--a John R Shone LOCAL STREET 104 COUNTY HIGHWAY ENGINEER Packet,Pg 111 C) Proposed improvements shall be legibly and accurately shown as to line and grade, including surface elevations, wall heights, fence heights, cut/fill slopes and materials, D) Grading information shall be shown if applicable If the proposal involves the gradmg of more than twenty cubic yards, a geotechnical report is also required 4 After the Agreement form and accompanying materials have been prepared, they may be submitted to the Public Works Department for review, together with a filing fee, notification list and ownership verification The mailing list shall be hand delivered or by certified mail, prior to the acceptance of the application forms, directly from a professional listing service or approved equal The mailing list must include the addresses and a radius map (8 %2" x 11" paper) of all property owners within a 100-foot radius of the subject property The address list of labels must be in a 3- across by 10-down format on 8-1/2" x 11" paper and include the assessor's parcel number on each address The list must be compiled by a professional listing service, utilizing the latest equalized assessment rolls A certification letter, signed by a representative of the listing service and attesting to the accuracy of the address list, must be submitted 5 Once it has been determined by staff that the application is sufficient and adequate, a review date will be set before the Approval Authority AFTER THE APPLICATION HAS BEEN SCHEDULED FOR R E V I E W , STAFF WILL SEND THE APPLICANT A POSTING NOTICE WHICH IS TO BE POSTED ON THE PROPERTY (10) DAYS PRIOR TO THE REVIEW The posting notice will be sent with a posting affidavit form, which is to be completed and returned prior to the review r 6 Notices will be mailed by staff two weeks prior to the review of Approval Authority d date 3 7 Upon approval by the Approval Authority, the original copy of the agreement form must be recorded by the applicant before construction may commence You will be notified when the document is ready for recording, usually within three or four days after the 14-day right - of -appeal period has lapsed 8 The Revocable License and Encroachment Permit Agreement is not a construction permit A separate construction permit must be obtained for work within the public right-of-way and, in most cases, additional detailed plans showing construction details are required All work must be in compliance with the approved agreement, permit and plans as verified by field inspection 9 Certain types of work in the public way require the services of licensed and insured contractors Examples of these activities are mechanical excavations, pipeline and other utility work, construction of concrete and masonry structures and placement of asphalt pavement Revision 3/2017 Packet Pg 1173 G12 rt t MEETING DATE TITLE PRESENTED BY RECOMMENDATION AGENDA REPORT March 28, 2017 Council Item Reject All Bids for Street Slurry Seal Project and Re -Bid the Project Alan French, 1 Reject all bids received for the Street Slurry Seal Project 2 2030 VISION STATEMENT Re -Bid the Slurry Seal Protect This staff report supports Goal #2 "Maintain Public Safety" by investing in critical improvements to infrastructure BACKGROUND On November 15, 2016, the City Council approved a 5-Year Capital Improvement Program (CIP) that includes a Pavement Management System (PMS) The PMS evaluates existing road conditions and assigns a Pavement Condition Index (PCI) number to the streets The PCI is categorized numerically as follows 0-25 (Very Poor/Failing), 26-50 (Poor), 51-70 (Fair/At Risk), 71-90 (Good), and 91-100 (Excellent) The Pavement Management System provides methods to improve the road system with a cost-effective balance of preventative maintenance and reconstruction/rehab To maximize use of existing funding sources, the PMS includes slurry seal of streets with a PCI of 40-70 to preserve the life of those streets an additional seven years, on average Providing slurry seal for streets is less expensive and more cost-effective than rehabing/reconstructing streets that have already failed For example, in Year 1 of the Capital Improvement Plan, the City proposes to slurry seal 83 streets for $900,000 whereas only 8 streets will be able to undergo rehab/reconstruction for $900,000 in Year 2 of the Capital Improvement Plan For Fiscal Year 2016-17, or Year 1 of the CIP, Council approved slurry seal for streets For years 2-5 of the CIP, Council approved the remaining funding sources to be used for reconstruction/rehab of streets that have failed DISCUSSION On January 12, 2017, the City Clerk issued a Notice Inviting Bids for the Street Slurry Packet Pg 115 G12 Finance City Attorney City Manager City Council Completed Completed Completed Pending 03/22/2017 6 05 PM 03/22/2017 6 10 PM 03/22/2017 6 52 PM 03/28/2017 6 00 PM Packet Pg 117 CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM Le WCOR11M AND ORDER— Pt I;l IC - the Cet} elected by the pubhe must be fttti to discuss Issues confronting the City in an orderly environment Public members attending Council mutings shall observe the same rubs of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or itho becomes boisterous while addressing the. Council or whip attcndmg a Council muting shall be requested to have the_ room and such person may be barred from further audience before, the Council DATE 312 8%/? _— NAME _ ff-e% /9�Y ADDRESS %$3 PHONE NUMBER (Please provide If information Is being requested)100- AGENDA ITEM NUMBER YOU WISH TO SPEAK ON e SUBJECT CITY OF GRAND TERRACE HOUSING AUTHORITY MEETING REQUEST TO SPEAK FORM CD DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City to an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attendmg a Council meeting shall he requested to leave the room and such person may be tarrrd from further audience before the Council DATE NAME Dr.'h +�1�, 4n a ��+ J 4\ it, tA.r �o iJ 1 _ `f-V' 4'Y`k,� ADDRESS-- % ?� Z -19 ft-'Uw % S� PHONE NUMBER (Please provida if information is being requested) ". 'a— S Z V' &.1 k t F. AGENDA ITEM NUMBERYOU WISH TO SPEAK ON 1� G SUBJECT DATE NAME W CITY OF GRAND TERRACE HOUSING AUTHORITY MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confmnung the City in an orderly environment Public members attending Council meetings shall observe the some rules or order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be lamed from further audience before the Council G i3 y� ADDRESS PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK ON 6 CO-n5-WJ C A, SUBJECT �— 4 60 �' JR:e { CITY OF GRAND TERRACE HOUSING AUTHORITY MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the rem and such person may be lsrred from further audience before the Council DATE NAME r� - :� '✓9% c/ 'r ADDRESS2�� PHONE NUMBER (Please prowit if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK ON 4�� SUBJECT ✓'J CITY OF GRAND TERRACE HOUSING AUTHORITY MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC —Me City elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks cr who becomes boisterous while addressing the Council or while attending a Council meeting shall b:. requested to leave the room and such person may be btmd from further audience before the Council DATE ✓ O S i P NAME r ADDRESS l l_Si I 1 PHONE NUMBER (Please provide if information is being requested) 9 5 l 5 a d- AGENDA ITEM NUMBERYOU WISH TO SPEAK OIL 1. SUBJECT MN CITY OF GRAND TERRACE HOUSING AUTHORITY MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC —'Me City elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same roles of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be bimd from further audience before the Council DATE.�......_�..__....��..�__�.o.� NAME it t A") i A ADDRESS � 1 15 U � w & as A Us PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK ON U SUBJECT CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — FtJBL1C — The City, elected by the public, must be free to discuss issues confmnung the City rn an , cr environment Public members attending Counal meetings shall observe the same rules of order and decorum applicable to the Council Any ile addressing the Council shall be requested to leave the room and slanderous such pers n may be hared from rtherhmdunee before the Council while attending a Council meeting DATE _ — NAME __ J z rf Oeti ADDRESS _,2 2 �-q C I -- Iwee—t PHONE NUMBER (Please proviik if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK OIL C' i� SUBJECT �__ �— 9 � 6tTr CITY OF GRAND TERRACE HOUSING AUTHORITY MEETING REQUEST TO SPEAK FORM DECORUM AIdR ORDER —PUBLIC —The City elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person malang impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meting shall be requested to leave the room and such person may be brined from further audience before the Council DATE �-X /1 � 1 t NAME LisADDRESS — PHONE NUMBER (Please provieb if information is being requested) / Q C) — AGENDA ITEM NUMBERYOU WISH TO SPEAK ON SUBJECT MW DATE NAME CITY OF GRAND TERRACE HOUSING AUTHORITY MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC —'Me City, elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks Q who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be laved from further audience before the Council 3� � ADDRESS Z Z 7 g T '> ra'v (- PHONE NUMBER (Please provt& if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK ON ,r-- - -e - - SUBJECT CM 6.4 L{iJ 4 T U CITY OF GRAND TERRACE HOUSING AUTHORITY MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same roles of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be hired from further audience before the Council DATE i r NAME ADDRESS _ r I � iJ y ►.s S PHONE NUMBER (Please prove& if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK OIL SUBJECT CITY OF GRAND TERRACE HOUSING AUTHORITY MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be tarred from further audience before the Council DATE NAME ADDRESS L �c o-�z -7 53 ln7 A-L av v7 PHONE NUMBER (Please provicb if information is being requested) N��AGENDA ITEM NUMBER YOU WISH TO SPEAK OM a _ _F_� , -6 fyij 0101i ;c r Ilk CITY OF GRAND TERRACE x CITY COUNCIL AND HOUSING SUCCESSOR AGENDA • MARCH 28, 2017 Council Chambers z I Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time CALL TO ORDER Convene City Council and City Council as the Housing Successor Agency te-#he GAmml IRIty Redd elopmeRt nneRW Invocation will be given by Dr Mustafa Kuko from the Islamic Center of Riverside Pledge of Allegiance Please Jo► in leading us in the Pledge of Allegiance &ok.^ Roll Call Attendee Name - Present Absent ? Late 1 Arrived Mayor Darcy McNaboe � [l ❑ ❑ Mayor Pro Tern Sylvia Robles ®' ❑ ❑ Council Member Doug Wilson 12, ❑1 ❑ Council Member Bill Hussey 2" ❑ ❑ Council Member Brian Reinarz ❑ ❑ A SPECIAL PRESENTATIONS ,i Presentation of a Student Engineering Project by Grand Terrace High School (Lead Matthew Johnson) Proclamation for the Month of April as Child Abuse Prevention Month B CONSENT CALENDAR 3 Waive Full Reading of Ordinances on Agenda DEPARTMENT CITY CLERK 4 Certificate of Recognition to the Cheer Factory _ eA:)PY P PA-t S To commemorate their Grand Opening on March 25, 2017 per City Council Policy for Presentation of Certificates, Commendations, Proclamations, Plaques and Other Recognition Awards adopted on August 9, 2016 City of Grand Terrace Page 1 i Agenda Grand Terrace City Council and Housing Successor Agency March 28, 2017 Council Member Bill Hussey Council Member Doug Wilson Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E PUBLIC HEARINGS — NONE F UNFINISHED BUSINESS 8 Professional Services Agreement with J H Douglas & Associates for Planning Services Related to 40 Acres North of Vivienda Avenue RECOMMENDATION 1) Approve a Contract with J H Douglas & Associates in an Amount Not to Exceed $20,000, and 2) Authorize the City Manager to Execute the Contract, and to Make Any Amendments Necessary to Complete the Project DEPARTMENT PLANNING & DEVELOPMENT SERVICES Staff Presentation Council Questions Speakers Motion Second Vote Ayes # Vote Nayes # G NEW BUSINESS 9 Professional Services Agreement with Evan Brooks Associates for Preparation and Submittal of an Urban Greening Program Grant Application RECOMMENDATION 1) Direct Staff to submit a grant application to the Urban Greening Program, and 2) Approve a contract with Evan Brooks Associates, Inc in the amount of $12,500 to prepare and submit an Urban Greening Program grant, and 3) Authorize the City Manager to execute the contract DEPARTMENT PLANNING & DEVELOPMENT SERVICES City of Grand Terrace Page 3 !A J Agenda Grand Terrace City Council and Housing Successor Agency March 28, 2017 Staff Presentation Council Questions Speakers Motion Second Vote Ayes # Vote Nayes # 12 Reject All Bids for Street Slurry Seal Project and Re -Bid the Project RECOMMENDATION 1 Reject all bids received for the Street Slurry Seal Project 2 Re -Bid the Slurry Seal Project DEPARTMENT PUBLIC WORKS Staff Presentation Council Questions Speakers Motion Second Vote Ayes # Vote Nayes # H CITY MANAGER COMMUNICATIONS RECESS TO CLOSED SESSION CLOSED SESSION 1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government Code Section 54956 8 Property 22273 Barton Road (APN 1167-231-02) Agency negotiator G H Duffey, City Manager on behalf of City of Grand Terrace Negotiating parties Arizona Partners CHP Development Co Under negotiation Price and Terms of Payment City of Grand Terrace Page 5 City of Grand Terrace Memorandum City Manager's Office DATE March 28, 2017 TO Honorable Mayor and Members of the Council FROM G Harold Duffey, City Manager ` SUBJECT Item G 9 Professional Services Agreement with Evan Brooks Associates Attached is a revised Scope of Work for Item G 9 The Urban Greening Program encourages applicants to submit a one -page concept proposal, prior to formal grant submittal National Resource Agency Staff will review the concept to determine if the project is a good fit for the grant program The revised Scope of Work includes a Phase 1 Concept Submittal This will tell us if the project is a "go" or "no go" If it's a "no-go" then the application will not be submitted and additional costs will not be incurred Thank you Is, project descriptions and narratives, quantitative data, and project scope, timeline, and budget descriptions and tables • EBA project team will prepare maps and/or conceptual project/site plans, as appropriate • EBA project team will prepare CEQA documentation and file with registrar recorder's office • EBA project team will collect digital photographs of the project site • EBA project manager will provide the City with draft letters of support City staff will be responsible for finalizing and securing signed copies of the letters City staff will email EBA PDF copies of the letters of support for inclusion in the grant application 2 3 Draft Review • EBA project manager will provide a draft version of the grant application for city staff review and approval • City staff will provide EBA one set of written comments and revisions within five (5) calendar days of the receipt of the draft application 2 4 Grant Application Finalization and Submittal • EBA project manager will assist city staff in obtaining all required signatures as shown in the Grant Application • EBA project team will prepare the required number of original copies and any other copies, including electronic PDF copies of the complete grant application for submittal • EBA project manager will submit the completed grant application online by May 1, 2017 and in hardcopy by mail to the Agency no later than May 3, 2017 as required by the Agency • EBA project manager will provide the City with confirmation of the grant application's delivery, as well as a copy of the final application package in paper and digital format nsation Compensation for the services contained in the aforementioned scope of work consists of the following 2 1 Data Collection and Review - $3,400 2 2 Grant Preparation 2 3 Draft Review 2 4 Grant Application Finalization and Submittal City of Grand Terrace Page 5 of 6 Phase 2 Total $6,050 $650 $1,000 Service Proposal www ebaplanning com A B CITY OF GRAND TERRACE V�a� CITY COUNCIL AND HOUSING SUCCESSOR l y AGENDA • MARCH 28, 2017 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center a 22795 Barton Road If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time. CALL TO ORDER sw9 Convene City Council and City Council as the Housing Successor Agency to the Gemmunity Redevelopment 4nonGy Invocation will be given by ®r Mustafa Kuko from the Islamic Center of Riverside. Pledge of Allegiance Pleaselom ���.,RXVX in leading us in the Pledge of Allegiance Roll Call Attendee Name Present_ Absent Late Arrived Mayor Darcy McNaboe _�__ ❑❑ Mayor Pro Tern Sylvia Robles [ ❑ ❑ Council Member Doug Wilson ❑ ❑ Council Member Bill Hussey ❑ ❑ Council Member Brian Reinarz Er ❑ I p ' SPECIAL PRESENTATIONS 1 Presentation of a Student Engineering Project by Grand Terrace High School (Lead Matthew Johnson) 2 Proclamation for the Month of April as Child Abuse Prevention Month CONSENT CALENDAR 3 Waive Full Reading of Ordinances on Agenda DEPARTMENT CITY CLERK 4 Certificate of Recognition to the Cheer Factory To commemorate their Grand Opening on March 25, 2017 per City Council Policy for Presentation of Certificates, Commendations, Proclamations, Plaques and Other Recognition Awards adopted on August 9, 2016 City of Grand Terrace Page 1 10, Agenda Grand Terrace City Council and Housing Successor Agency March 28, 2017 DEPARTMENT CITY MANAGER 5 Commendation to Boy Scout William Monroe For his attainment of the rank of Eagle Scout, the highest accorded by the Boy Scouts of America, per City Council Policy for Presentation of Certificates, Commendations, Proclamations, Plaques and Other Recognition Awards adopted on August 9, 2016 DEPARTMENT CITY MANAGER 6 Approval of Amendment No 1 to the Professional Services Agreement Between the City of Grand Terrace and Lagerlof, Senecas, Gosney & Kruse, LLP RECOMMENDATION. 1 Approve Amendment No 1 to the Professional Services Agreement between the City of Grand Terrace and Lagerlof, Senecal, Gosney & Kruse, LLP, 2 Authorize the City Manager to Execute the Agreement DEPARTMENT CITY ATTORNEY 7 Housing Element Annual Progress Reports for 2015 and 2016 Calendar Years RECOMMENDATION 1) Adopt a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING THE CITY OF GRAND TERRACE HOUSING ELEMENT ANNUAL PROGRESS REPORTS FOR THE 2015 AND 2016 CALENDAR YEARS DEPARTMENT PLANNING & DEVELOPMENT SERVICES All Items- e� Pulled Items Motion- . -NLI�a Second Vote: Ayes # C- Vote: Nayes # C PUBLIC COMMENT Total Speakers — D CITY COUNCIL COMMUNICATIONSVF Council Member Brian Reinarz City of Grand Terrace Page 2 ~ Agenda Grand Terrace City Council and Housing Successor Agency March 28, 2017 Council Member Bill Hussey Council Member Doug Wilson Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E PUBLIC HEARINGS — NONE F UNFINISHED BUSINESS 8 Professional Services Agreement with J H Douglas & Associates for Planning Services Related to 40 Acres North of Vivienda Avenue RECOMMENDATION 1) Approve a Contract with J H Douglas & Associates in an Amount Not to Exceed $20,000, and 2) Authorize the City Manager to Execute the Contract, and to Make Any Amendments Necessary to Complete the Project DEPARTMENT PLANNING & DEVELOPMENT SERVICES Staff Presentation Council Questions V� AVN t'(-Nom w< Speakers Motion Second Vote Ayes # Vote Nayes # G NEW BUSINESS 9 Professional Services Agreement with Evan Brooks Associates for Preparation and Submittal of an Urban Greening Program Grant Application RECOMMENDATION 1) Direct Staff to submit a grant application to the Urban Greening Program, and 2) Approve a contract with Evan Brooks Associates, Inc in the amount of $12,500 to prepare and submit an Urban Greening Program grant, and 3) Authorize the City Manager to execute the contract DEPARTMENT PLANNING & DEVELOPMENT SERVICES City of Grand Terrace Page 3 Agenda Grand Terrace City Council and Housing Successor Agency March 28, 2017 Staff Presentation tk a_ -� � k Council Questions �i\-U;'_-LAV� Speakers Motion Second l,ut� Vote Ayes #_ Vote Nayes # 0) 10 Award of Contract for Traffic Signal Maintenance and On -Call Emergency Services RECOMMENDATION 1 Award a Contractor Agreement to St Francis Electric, LLC for Traffic Signal Maintenance and On -Call Emergency Services 2 Authorize City Manager to execute the Contract and any necessary amendments for this contract DEPARTMENT PUBLIC WORKS Staff Presentation Council Questions \fit__nkr Speakers. o4 -, , Motion �Xt;�al Second kkjan,* Oj Vote Ayes # Vote Nayes # kv 654 , 11 Review Proposed Procedure and ®erect Staff to Recommend Ordinance Revisions to Implement and Issue Revocable Encroachment Permits for New and Existing Structures in the Public Right of Way RECOMMENDATION Review Proposed Procedure for Issuance of Revocable Encroachment Permits for New and Existing Structures in the Public Right of Way and [Direct Staff to Bring Back Ordinance for Introduction DEPARTMENT PUBLIC W®RKS City of Grand Terrace Page 4 !( Agenda Grand Terrace City Council and Housing Successor Agency March 28, 2017 H Staff Presentation WA Council Questions ,N nmV\0`r/ a Speakers Motion a pa;w� . Second e (r Vote Ayes # Vote Nayes # Q 12 Reject All Bids for Street Slurry Seal Project and Re -Bid the Project RECOMMENDATION 1 Reject all bids received for the Street Slurry Seal Project 2 Re -Bid the Slurry Seal Project DEPARTMENT PUBLIC WORKS Staff Presentation Council Questions Speakers Motion vo W&P-A P Second Vote Ayes # Vote Nayes # CITY MANAGER COMMUNICATIONS RECESS TO CLOSED SESSION CLOSED SESSION 1 CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government Code Section 54956 8 Property 22273 Barton Road (APN 1167-231-02) Agency negotiator G H Duffey, City Manager on behalf of City of Grand Terrace Negotiating parties Under negotiation Arizona Partners CHP Development Co Price and Terms of Payment City of Grand Terrace Page 5 e% Agenda Grand Terrace City Council and Housing Successor Agency March 28, 2017 2 CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government Code Section 54956 8 Property 22293 Barton Road (APN 1167-231-01) and 22317 Barton Road (APN 1167-311-01) Agency negotiator G H Duffey, Executive Director on behalf of Housing Successor Agency Negotiating parties Arizona Partners CHP Development Co Under negotiation Price and Terms of Payment 3 PUBLIC EMPLOYEE PERFORMANCE EVALUATION pursuant to Government Code Section 54957 Title City Manager RECONVENE TO OPEN SESSION REPORT OUT OF CLOSED SESSION J ADJOURN The Next Regular City Council Meeting will be held on Tuesday, April 11, 2017 at 6.00 p.m. Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting. City of Grand Terrace Page 6 f CITY OF GRAND TERRACE HOUSING AUTHORITY MEETING �4 REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be bored from further audience before the Council DATE �3 )0? 8 / NAME ADDRESS c3L� S PHONE NUMBER (Please provide if information is being requested) / 0 � 0S AGENDA ITEM NUMBERYOU WISH TO SPEAK ON SUBJECT CITY OF GRAND TERRACE HOUSING AUTHORITY MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be larred from further audience before the Council DATE �GITI� ADDRESS Z �� ', PHONE NUMBER (Please prove& if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK Old SUBJECT k^,'-2an Lk? I �! �o QCv-eS U CITY OF GRAND TERRACE HOUSING AUTHORITY MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person malang impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council DATE NAME ADDRESS PHONE NUMBER (Please provi& if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK ON SUBJECT CITY OF GRAND TERRACE HOUSING AUTHORITY MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be haired from further audience before the Council DATE 19 NAME 4- ADDRESS �1, 152 V V iqL D v PHONE NUMBER (Please provicb if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK OIL SUBJECT SV� DATE CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council 3 /:� b NAME ADDRESS M 764 ILlG AV Ci C�,Ome, G icr� /2,*1 PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON SUBJECT A444AVWJAW7— W17;4il /T IlMn--, CITY OF GRAND TERRACE HOUSING AUTHORITY MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attendmg Council meetings shall observe the same rules of order and decorum applicable to the Council Any person malang impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be lured from further audience before the Council DATE 31`-Z6^ 1 NAME D 04N, 1 a 0y 0. i e- Qn a( J 4\ l^ t, \ C r o ? 1%` t L Lk -U. 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QZ-S- "tc2 3 DATE NAME ADDRESS CITY OF GRAND TERRACE HOUSING AUTHORITY MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room, and such person may be tarred from further audience before the Council Z 2 5 g S (3e,enwA" r-4 PHONE NUMBER (Please prove& if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK ON (%/ C�-5-N/ J_ CQlI & SUBJECT rr- � 0 1 i _ e -e_ CITY OF GRAND TERRACE HOUSING AUTHORITY MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person malang impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be bored from further audience before the Council DATE NAME ADDRESS �2�/52 PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK ON �� SUBJECT /y<0 cv ;3 c /C�-) CITY OF GRAND TERRACE HOUSING AUTHORITY MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertment and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be burred from further audience before the Council DATE 5 ;)- �- ( I NAME lJ ADDRESS j 4 t<�(! I P LV l S,5 N = PHONE NUMBER (Please proved✓ of information is being requested) 9 5 1 5 a :�- AGENDA ITEM NUMBERYOU WISH TO SPEAK ON SUBJECT M `� J CITY OF GRAND TERRACE HOUSING AUTHORITY MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be hured from further audience before the Council DATE NAME i`�� —fc, 6, -S ADDRESS U 150 k) U 6z os A Us. 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