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04/11/2017CITY OF GRAND TERRACE AGENDA & STAFF REPORTS FOR THE CITY COUNCIL Tuesday, April 11, 2017 6 00 p m Regular Meeting, ' COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313 , Darcy McNaboe, Mayor Sylvia Robles, Mayor Pro Tern Doug Wilson, Council Member Bill Hussey, Council Member Brian Reinarz, Council Member t G Harold Duffey, City Manager Richard L Adams, City Attorney Alan French, Public Works Director Linda Phillips, Child Care Director Cynthia A Fortune, Assistant City Manager _ Sandra Molina, Planning & Development Services Director r The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6 00 p m CITY OF GRAND TERRACE CITY COUNCIL AND HOUSING SUCCESSOR AGENDA • APRIL 11, 2017 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require - special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be,called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www cityofgrandterrace orq <http //www cityofgrandterrace org> CALL TO ORDER Convene City Council and City Council as the Housing Successor Agency Invocation Pledge of Allegiance Roll Call Attendee NamePresent Mayor Darcy McNaboe i El❑ Absent Late Arrived ❑ Mayor Pro Tern Sylvia Robles_'_,_ ❑ I ❑ I ❑ Council Member Doug Wilson ❑ ❑ 1 ❑ Council Member Bill Hussey ❑ ❑ ❑ I�-^ T®�� Council Member Brian Reinarz ❑ ❑ 1 ❑ A SPECIAL PRESENTATIONS Presentation of a Troop 40 Boy Scout Ash Randhawa's Eagle Project in the City of Grand Terrace Proclamation for the Month of April as Donate Life Month City of Grand Terrace Page 1 Agenda Grand Terrace City Council and Housing Successor Agency April 11, 2017 D CITY COUNCIL COMMUNICATIONS Council Member Brian Reinarz Council Member Bill Hussey Council Member Doug Wilson Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E PUBLIC HEARINGS To speak on Public Hearing Items, please fill out a Request to Speak Form and give it to the City Clerk Each person will be allowed 3 minutes to address the City Council If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you, or someone else, raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing All Public Hearings will be conducted following this format a) Public Hearing opened b) Written communication c) City Council questions/staff comments d) Applicant's comments (applicant not limited to 3 minutes) e) Oral - favor and opposition (speakers limited to 3 minutes) f) Applicant's rebuttal (applicant not limited to 3 minutes) g) Public Hearing closed h) City Council deliberation 6 Zoning Code Amendment 17-01, an Amendment Relating to Accessory Dwelling Units RECOMMENDATION 1) Conduct a public hearing and 2) Find that the ordinance is exempt from CEQA review pursuant to Section 15061 (b) (3) of Title 14 of the California Code of Regulations 3) Waive further reading and introduce AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, TO AMEND CHAPTER 18 06 (DEFINITIONS), CHAPTER 18 63 (SITE AND ARCHITECTURAL REVIEW) AND CHAPTER 18 69 (SECOND FAMILY UNITS) OF TITLE 18 (ZONING) OF THE GRAND TERRACE MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS DEPARTMENT PLANNING & DEVELOPMENT SERVICES City of Grand Terrace Page 3 Agenda Grand Terrace City Council and Housing Successor Agency April 11, 2017 I RECESS TO CLOSED SESSION CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATORS, pursuant to Government Code Section 549576 Agency designated representatives G Harold Duffey, City Manager Unrepresented employee City Attorney RECONVENE TO OPEN SESSION 0 REPORT OUT OF CLOSED SESSION J ADJOURN The Next Regular City Council Meeting will be held on Tuesday, April 25, 2017 at 6 00 pm Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting City of Grand Terrace Page 5 °< . �B 2- D,Ml7lD onate i fed, " Ca(fornia Month WHEREAS, organ, tissue, marrow and -blood -donation are life-giving acts recognized worldwide as expressions of compassion to those in need, and ` WHEREAS, more -than 119',000 individuals nationwide, and more than 20,000 in California are currently on the national organ transplant waiting list, and on, average, 22 people die each day while waiting due to the shortage of donated organs, and WHEREAS, the need for donated organs is especially urgent in Hispanic and African American communities, and WHEREAS, more than 600,000 units of blood per year are needed to meet the need in California, and at any given time, 6,000 patients are,in need of volunteer marrow donors, and 1 t� WHEREAS, imilhons of lives„each year are saved and healed by donors of organs, tissues, marrow and blood, and the sport of giving and decision to donate are'not,restricted by age or medical condition, and WHEREAS,' afsingle individual"s donation of the heart, lungs; fiver, kidneys, pancreas, and small intestine can save up to eight lives, donation of tissue can save and heal the lives of up to 50 others, and a single blood donation can help three people in need, and , � �. f WHEREAS, over twelve rnillton Californians have signed up with,the state -authorized Donate Life California Donor Registry,to ensure their wishes to be organ, eye and tissue donors are honored, and - WHEREAS, California residents can sign up with ,the Donate Life California Donor, Registry when applying for or renewing their driver's licenses or ID cards at the California Department of Motor Vehicles, i NOW, THEREFORE, BE IT RESOLVED that in recognition of National Donate` Life Month I, Darcy McNaboe, Mayor of the City of Grand Terrace, on,behalf of the entire City Council, the ,month of April 2017 is hereby proclaimed "DMV/Donate Life California Month" and in.doing so we encourage all-Califormans to check "YESI" when applying for or renewing,,their driver's license or I D, card, or by -signing up atwwww donateLIFEcaliforma org or www doneVIDAcalifomia or`g s, SIGNED this 11 h day of April, 2017 Mayor Darcy McNaboe Sylvia Robles, Mayor Pro-Tem Doug Wilson, Council Member William Hussey, Council Member Brian Remarz, Council Member Packet Pg 6 AGENDA REPORT MEETING DATE April 11, 2017 Councll Item TITLE Approval of Check Register No 03312017 in the Amount of $455,601 42 PRESENTED BY Cynthia Fortune, Assistant City Manager RECOMMENDATION Approve Check Register No 03312017 in the amount $455,601 42, as submitted, which includes the Check Register Account Index for Fiscal Year 2016-17 2030 VISION STATEMENT This staff report supports Goal #1, "Ensuring Our Fiscal Viability", through the continuous monitoring of expenditure budgets, allocations and operational costs BACKGROUND The check register, for the period ending March 31, 2017, has been prepared in accordance with Government Code §37202 and is hereby submitted for the City Council's approval The check register lists all vendor payments for the preceding month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment Check Register No 03312017 lists all payments made to vendors and employee reimbursements during the month of March The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and CRA Successor Agency Expenditure account number formats are XX-XXX-XXX [Fund - Department -Account] Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact A total of $455,601 42 in accounts payable checks were issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached check register Pavments laraer than $10.000 Check Payee Description Amount No 73860 SB COUNTY SHERIFF FEB 2017 LAW ENFORCEMENT $296,720 34 SERVICES Packet p7i771 J B3a Cit of Grand Terrace Check Register Inde Fund Fund Name Dept No Department Cost Center Acct No General Account Num ers No 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIESIWAGES 10 GENERAL FUND 120 CITY MANAGER 115 OVERTIME 11 STREET FUND 125 CITY CLERK 120 COUNCIL STIPENDS 12 STORM DRAIN FUND 140 FINANCE 138 MEDICARE / SUI 13 PARK FUND 160 CITY ATTORNEY 139 EMPLOYEES BENEFIT PLAN 14 AB 3229 COPS FUND 172 BUILDING & SAFETY 140 RETIREMENT 15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 142 HEALTH/LIFE INSURANCE 16 GAS TAX FUND 180 COMMUNITY EVENTS 143 WORKERS COMPENSATION 17 TRAFFIC SAFETY FUND 185 RENTAL INSPECTION PROGRAM 210 OFFICE EXPENSE 18 TRANS DEV ACT (T D A FUND) 187 ENFORCEMENT PROGRAM 218 NON -CAPITAL FURN/SMALL TOOLS 19 FACILITIES DEVELOPMENT FUND 190 GENERAL GOVERNMENT (NON-DEPT) 220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 195 FACILITIES MAINTENANCE 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 370 COMMUNITY DEV (PLANNING) 235 COMMUNICATIONS 22 COMMUNITY DEV BLOCK GRANT 380 MGT INFORMATION SYSTEMS 238 UTILITIES 25 SPRING MOUNTAIN RANCH FUND 410 LAW ENFORCEMENT 240 RENTS & LEASES 26 LSCPG/ LGHTG ASSESSMENT DIST 411 ASSET FORFEITURES 245 MAINT BLDG GRNDS EQUIPMNT 31 S/A RDA OBLIGATION FUND 430 RECREATION SERVICES 246 MAINT/OPER OF EQUIPMNT 32 S/A CAPITAL PROJECTS FUND 441 CHILD CARE - NUTRITION GRANT 250 PROFESSIONAL SERVICES 33 S/A DEBT SERVICE FUND 445 CHILD CARE - TINY TOTS 251 BANKING SERVICE CHARGES 36 S/A 2011 TABS BOND PROCEEDS 446 CHILD CARE - AFTER SCHOOL 255 CONTRACTUAL SERVICES 37 S/A CRA PROJECTS TRUST 447 CHILD CARE - PRE-SCHOOL 260 INSURANCE & SURETY BONDS 46 CIP - STREET IMPROVEMENT PROJECTS 450 PARKS MAINTENANCE 265 MEMBERSHIPS & DUES 47 CIP - BARTON RD BRIDGE PROJECT 510 STREET & SIGNAL LIGHTING 268 TRAINING 48 CIP - CAPITAL PROJECTS FUND 600 WEST SIDE PARK 270 TRAVEL/CONFERENCES/MTGS 52 HOUSING AUTHORITY 601 TRACT 14471 PICO & ORIOLE 271 MILEAGE 61 COMMUNITY BENEFITS FUND 602 FORREST CITY PHASE 11 272 FUEL & VEHICLE MAINTENANCE 64 PUBLIC SAFETY FUND 625 NPDES 273 VEHICLE ALLOWANCE 65 SENIOR BUS PROGRAM FUND 631 STORM DRAIN MAINTENANCE 300 DEBT SERVICE 66 CAL RECYCLE GRANT 801 PLANNING COMMISSION 570 WASTEWATER TREATMENT 70 FIXED ASSED/EQUIP REPL FUND 804 HISTORICAL & CULTURAL COMM 700 COMPUTER -RELATED 805 SENIOR CITIZENS PROGRAM 701 VEHICLES & EQUIPMENT 808 EMERGENCY OPERATIONS PROG 999 TRANSFERS r O N V_ co co O Packet Pg. 9 " B, 3 b Check Register CITY OF GRAND TERRACE As of 3/31/2017 Check # Date Vendor Invoice # Invoice Description Inv Date Amount Paid Check Total r; T O 73850 03/01/2017 FRUIT GROWERS SUPPLY 91838805 LANDSCAPE MAINTENANCE SUPPLIES 02/21/2017 N r E 10-450-245-000-000 1743 M M 1743 O 0 1743 Z m 73851 03/01/2017 GT AREA CHAMBER OF COMMEF 1701 FY 2016-17 BLUE MOUNTAIN OUTLOOK ADVERT 03/01/2017 u► E 10-125-230-000-000 2 970 00 d 2 970 00 Y 2 970 00 y s 73852 03/01/2017 HDL SOFTWARE LLC 0010782-IN PERMIT TRACKING SOFTWARE ANNUAL USE FE 02/16/2017 E 10-172-250-000-000 2 032 11 0 203211 M > 0 203211 Q. 0. Q 73853 03/01/2017 INTERWEST CONSULTING GROU32030 INTERSTATE 215/BARTON ROAD INTERCHANGE 02/17/2017 E 16-175-255-300-000 90000 � 73854 03/01/2017 JONES AND MAYER 80893 FY 2016-17 LEGAL SERVICES E 10-160-250-000-000 80894 FY 2016-17 LEGAL SERVICES E 32-200-251-000-000 80895 FY 2016-17 LEGAL SERVICES E 32-200-251-000-000 80892 FY 2016-17 LEGAL SERVICES E 10-160-250-000-000 900 00 T- v 900 00 ti 01 /31 /2017 r O r 5 167 00 Cl) O 5 167 00 0 01 /31 /2017 z 1,94250 N 1 94250 rn 01/31/2017 m 1,29500 1 29500 V 01 /31 /2017 ' 00 20350 .r 20350 m 8 608 00 E ca .r Q Packet Pg 11 Check # Date Vendor Invoice # Check Register CITY OF GRAND TERRACE As of 3/31/2017 Invoice Description Inv Date Amount Paid B3b Check Total T 0 73860 03/01/2017 SB COUNTY SHERIFF 16277 FEB 2016-17 LAW ENFORCEMENT SERVICES 01/20/2017 N T- E 10-410-255-000-000 6 153 68 M tM E 10-410-256-000-000 133 455 39 c E 14-411-256-000-000 8 751 10 0 Z 148 360 17 d 16321 MAR 2016 17 LAW ENFORCEMENT SERVICES 02/23/2017 T E 10-410-255-000-000 6 153 68 d E 10-410-256-000-000 133 455 39 v E 14-411-256-000-000 8 751 10 m s 148 360 17 U 296 720 34 0 Ta 73861 03/01/2017 SITEONE LANDSCAPE SUPPLY 79213689 FY 2016-17 PARKS IRRIGATION SUPPLIES 02/21/2017 0 E 10-195-245-000-000 1 25000 Q- a E 10-450-245-000-000 50284 Q 1 75284 u� 1 75284 j 73862 03/01/2017 SPARKLETTS 16179154 02181 iFEB 2017 WATER FILTRATION SYSTEM RENTAL 02/18/2017 r E 10-190-238-000-000 10020 N 100 20 a- M Cl) 10020 Co 0 73863 03/01/2017 SUN RADGE CO 372533 BADGES FOR CODE ENFORCEMENT 02/21/2016 Z E 10-185-218-000-000 10771 N_ 10771 d 10771 Y V 73864 03/01/2017 COUNTY OF RIVERSIDE TLMA ACTL0000013121 JAN 2017 TRAFFIC SIGNAL LIGHTS MONITORINC 02/21/2017 s E 10-195-245-000-000 18733 V 18733 m 18733 d 73865 03/01/2017 TRAFFIC MANAGEMENT INC 334987 FY 2016-17 GENERAL TRAFFIC SUPPLIES & SIGI` 02/15/2017 s E 16-900-229-000-000 371 83 371 83 Q 371 83 Packet Pg 13 t Check # Date Vendor Check Register CITY OF GRAND TERRACE As of 3/31/2017 Invoice # Invoice Description Inv Date Amount Paid Check Total ti 0 73873 03/08/2017 EYEMED FIDELITY SECURITY LIF 163115909 MARCH EMPLOYEE PAID VISION INSURANCE 03/01/2017 N r B 10-022-61-00 15048 M M Co 15048 O 15048 Z d 73874 03/08/2017 HIGH TECH SECURITY SYSTEMS 121018 APRIL SECURITY ALARM& FIRE MONITORING S' 03/01/2017 n E 10-175-246-000-000 2500 d E 10-195-247-000-000 2500 w .�e E 10-450-246-000-000 2500 7500 U 7500 c 73875 03/08/2017 MIDAMERICA ADMIN AND RETIRI01272017 ADJ Al RETIREMENT CONTRIBUTIONS ADJ FOR PR EN[ 01/27/2017 0 B 10-022-68-00 4513 e% 73876 03/08/2017 MUNISERVICES LLC 0000044897 FEB 2017 BUSINESS LICENSE SRVCS E 10-140-250-000-000 4513 Q' a 4513 rn 02/28/2017 N 2 497 31 ti 2 497 31 N 2 497 31 M CO) O 73877 03/08/2017 PUBLIC EMPLOYEES RETIREME� PR END 0224201 PR END 02242017 PERS RETIREMENT CONTRIBI 02/24/2017 O B 10-022-62-00 9 262 40 Z 9,26240 9 262 40 T d 73878 03/08/2017 SYLVIA ROBLES FEB2017 HLTH EFEB HEALTH REIMBURSEMENT 03/07/2017 w Y E 10-110-142-000-000 57389 d 57389 V 57389 73879 03/08/2017 SANTA FE BUILDING MAINTENAN 15764 FEB 2017 BUILDING MAINTENANCE 02/28/2017 c E 10-195-245-000-000 59333 E E E 10-450-245-000-000 45000 t v 1 04333 RQ 1,04333 Packet Pg 15 B3b Check # Date Vendor Check Register CITY OF GRAND TERRACE As of 3/31/2017 Invoice # Invoice Description Inv Date Amount Paid Check Total ti 0 73886 03/15/2017 ACCENT GRAPHICS AND DESIGN 17-0866 BUSINESS CARDS -PLANNING COMMISSIONER' 03/15/2017 04 E 10-370-210-000-000 5388 co CO) 73887 03/15/2017 AT AND T FEB 2017 AT & T FEB 2017 AT & T E 09-447-235-000-000 E 10-190-235-000-000 E 10-450-235-000-000 E 10-805-235-000-000 E 10-808-235-000-000 73888 03/15/2017 CHEVRON TEXACO CARD SERVI49856625 FEB 2016 VEHICLE FUEL E 10-175-272-000-000 E 10-185-272-000-000 73889 03/15/2017 CINTAS CORPORATION 150 150837678 PAPER PRODUCTS E 09-447-210-000-000 73890 03/15/2017 CITY OF LOMA LINDA 2761 APRIL 2017 INFO SYSTEMS SUPPORT E 10-380-250-000-000 73891 03/15/2017 COLTON PUBLIC UTILITIES NOV-JAN 16-17 1NOV/JAN SEWER BILLING E 09-447-238-000-000 E 10-190-238-000-000 5388 O 0 5388 Z d 03/15/2017 T 41843 m 481 41 101 89 26262 -� 16478 w 0 1 429 13 1,42913 0 a 03/06/2017 CL Q 46795 2942 U) 49737 T_ 49737 ti V_ 0 N 02/08/2018 36957 M c 36957 0 36957 ? m 03/07/2017 r N 5 445 00 0) OC 5 445 00 5 445 00 = CJ � 03/02/2017 91 26 m 21006 r 301 32 - E s 301 32 0 Q Packet Pg 17 Check # Date Vendor Check Register CITY OF GRAND TERRACE As of 3/31/2017 Invoice # Invoice Description Inv Date Amount Paid B 3 b7] Check Total 0 73897 03/15/2017 SO CA EDISON COMPANY FEB 2017 EDISO FEB 2017 ENERGY USAGE 03/15/2017 N r E 09-447-238-000-000 67646 co CO) E 10-172-238-000-000 5423 0 E 10-175-238-000-000 5422 0 Z E 10-190-238-000-000 3,47015 y E 10-450-238-000-000 1 27820 N E 16-510-238-000-000 5 972 56 y E 26-600-238-000-000 4980 w .�e E 26-601-238-000-000 41 50 v d E 26-602-238-000-000 5810 V 11 65522 p 11 65522 a O 73898 03/15/2017 SO CA GAS COMPANY FEB2017 NATURFEB2017 NATURAL GAS 03/15/2017 a E 09-447-238-000-000 13952 CL Q E 10-190-238-000-000 95661 w E 10-805-238-000-000 20201 m T- 1 29814 FEB 2017 CNG C FEB 2017 CNG GAS 03/15/2017 E 09-446-272-000-000 260 0 N E 10-175-272-000-000 780 M M E 10-185-272-000-000 260 0 1300 Z 1 311 14 L. r N! 73899 03/15/2017 SO CAL LOCKSMITH 60103 KEY COPIES FOR IT CLOSET AND INTERNAL CAI 02/28/2017 W E 10-175-218-000-000 14500 d w Y 14500 v d 14500 V 00 c m E s a 'Packet Pg 19 11 _ Check # Date Vendor Invoice # Check Register CITY OF GRAND TERRACE As of 3/31/2017 Invoice Description Inv Date Amount Paid B3b Check Total 0 73906 03/22/2017 REBECCA BEJARANO GTBLRO07 BUSINESS LICENSE REFUND DUE TO OVERPAYI 03/15/2017 N r R 10-200-03 4500 M ch 4500 0 0 4500 Z L d 73907 03/22/2017 CA PUB EMPLOYEES RETIRE SY103142017 APR PERS HEALTH INSURANCE 03/14/2017 u E 09-447-142-000-000 1 13983 d B 10-022-61-00 3 918 04 w E 10-120-142-000-000 1 49518 0 E 10-175-142-000-000 1 041 10 V E 10-190-142-000-000 1 45335 0 E 10-370-142-000-000 1 01319 @ E 10-450-142-000-000 11568 > 0 E 16-175-142-000-000 _ 28919 E 32-200-142-000-000 66515 Q E 65-425-142-000-000 57388 rn 11 70459 11 70459 cm ti 73908 03/22/2017 CHARTER COMMUNICATIONS IN(CHART47 REFUND OF DEPOSIT ACCT 03/22/2017 N B 23-302-41-00 1 00000 M 1 00000 0 1 00000 0 Z 73909 03/22/2017 CITY NEWSPAPER GROUP 24921 NOTICE OF INVITING BIDS NO 17-03 03/02/2017 L a; E 10-175-230-000-000 33023 T 33023 24920 NOTICE INVITING BIDS 03/02/2017 'Y c� E 10-175-230-000-000 32375 s 32375 V 24910 ADMINISTRATIVE CONDITIONAL USE PERMIT 05 02/28/2017 m E 10-370-230-000-000 13274 w 13274 s 24903 ZONE CODE AMENDMENT 17 01 02/28/2017 v E 10-370-230-000-000 10360 ca Q 10360 89032 Packetft 21 Check Register CITY OF GRAND TERRACE As of 3/31/2017 Check # Date Vendor Invoice # Invoice Description Inv Date 73918 03/22/2017 OFFICE DEPOT 910280953001 PUBLIC WORKS/ PLANNING & DEVELOPMENT OI 03/01/2017 E 10-185-210-000-000 E 10-370-210-000-000 910475386001 PAPER INK AND KITCHEN SUPPLIES 03/06/2017 E 10-190-220-000-000 73919 03/22/2017 PETTY CASH 73920 03/22/2017 PROTECTION ONE 73921 03/22/2017 BRIAN REINARZ 73922 03/22/2017 JESSE R RENOVA 03222017 PC REPLENISH PETTY CASH E 10-120-220-000-000 E 10-120-270-000-000 E 10-185-210-000-000 E 10-190-226-000-000 E 10-195-245-000-000 E 10-370-210-000-000 E 10-370-270-000-000 E 10-801-220-000-000 E 62-120-220-000-000 31891344 APR-J14TH QTR ALARM MONITORING SERVICE E 10-195-247-000-000 03/22/2017 Amount Paid Check Total ti T O N 33 76 M M 3377 0 0 6753 Z L d 5797 r N a� 5797 12550 d s 9202 T 0 2898 ea 465 0 8500 0. Q. 21496 a 2500 3344 LO N 2258 1079 r 0 51742 N 51742 M 0 03/05/2017 0 18869 Z d 18869 v 18869 d FEB 2017 BR FEB HEALTH INSURANCE REIMBURSEMENT 03/22/2017 Y t� E 10-110-142-000-000 29524 29524 V 29524 m c GTBLRO04 BUSINESS LICENSE REFUND DUE TO OVERPAYI 03/15/2017 0 R 10-200-03 4500 t v 4500 4500 Q Packet Pg 23 �pp B3b Check Register CITY OF GRAND TERRACE As of 3/31/2017 Check # Date Vendor Invoice # Invoice Description Inv Date Amount Paid Check Total 0 73929 03/22/2017 VERIZON WIRELESS 9781194469 PUBLIC WORKS & C CARE CELL PHONES 03/01/2017 N r' E 09-445-235-000-000 2000 M M E 09-446-235-000-000 4000 c E 10-175-240-000-000 29890 0 Z E 10-185-235-000-000 16807 d E 16-510-236-000-000 27863 r T 0) 80560 � 9781038330 EOC VERIZON CELL TOWER MONTHLY BILLING 03/20/2017 Y E 10-808-235-000-000 2012 u t 2012 U 73930 03/22/2017 SYLVIA J WAGNER GTBLRO06 BUSINESS LICENSE REFUND DUE TO OVERPAYI 03/15/2017 R 10-200-03 73931 03/22/2017 WESTERN EXTERMINATORS CO 4872391 PEST CNTL SRVS CITY HALL BLDG & SAFETY ( 02/28/2017 E 10-195-245-000-000 E 10-450-245-000-000 E 10-805-245-000-000 73932 03/23/2017 BLACKTIE TIE PRODUCTIONS 02032017 El5MPEVERY 15 MINUTES GRAND VIDEOGRAPHER SE 02/03/2017 E 64-410-250-320-000 I 1 82572 C is 0 9000 a CL 9000 9000 Im N 8900 85000 N 23800 M M 1 17700 1 17700 z d H 3 10000 a) 3 10000 d 3,10000 s U m Packet Pg 25 " 7 Check # Date - Vendor Check Register CITY OF GRAND TERRACE As of 3/31/2017 Invoice # Invoice Description Inv Date Amount Paid ,B3b- Check Total c 73935 03/29/2017 OSCAR A BARRERA GTSR 010 REFUND FOR DOUBLE PAYMENT OF STREET SV 02/25/2017 - 04 r R 10-500-07 9250 co M 9250 O 0 9250 Z I- m 73936 03/29/2017 CA STATE DEPT OF JUSTICE 219366 FY 2016-17 FINGERPRINTING 03/06/2017 N E 10-190-226-000-000 6400 6400 Y 6400 d s V 73937 03/29/2017 CALPERS 457 PLAN PR END 0310201 PR END 03102017 457 PLAN CONTRIBUTIONS 03/10/2017 0 B 10-022-63-00 1 11624 1 11624 0 1 11624 a a 73938 03/29/2017 CINTAS CORPORATION 150 150845433 PAPER PRODUCTS 03/22/2017 E 09-445-221-000-000 13773 E 09-446-223-000-000 13774 E 09-447-228-000-000 13774 ti 41321 N 413 21 M M O 73939 03/29/2017 FIVE STAR 226 VEHICLE MAINTENANCE 03/21/2017 0 E 10-175-272-000-000 31994 Z 319 94 I- NN 31994 d w 73940 03/29/2017 FOX OCCUPATIONAL MEDICAL C 68679-79066 FY 2016-17 MEDICAL PHYSICAL 03/01/2017 Y E 10-190-224-000-000 16500 m � r 16500 t� 16500 m 73941 03/29/2017 LEVEL 3 COMMUNICATIONS 53151373 MAR PHONE AND INTERNET SERVICES 03/17/2017 C E 10-190-235-000-000 1 30677 E - t 1,30677 v 1 30677 R Q Packet Pg t27 ;B4 ....:AGENDA REPORT MEETING DATE April 11, 2017 Council item TITLE Treasurer's Report as of December 31, 2016 PRESENTED BY Cynthia Fortune, Assistant City Manager RECOMMENDATION Receive and file the Treasurer's Report for the period ending December 31, 2016 2030 VISION STATEMENT This staff report supports Goal #1, "Ensuring Our Fiscal Viability", through the continuous monitoring of expenditure budgets, allocations and operational costs BACKGROUND The Treasurer's Report of funds held as cash or invested by the City and the Successor Agency to the Community Redevelopment Agency should be presented to the governing body periodically DISCUSSION The purpose of the Treasurer's Report is to provide the governing body with the following information \ Current cash position of the City and Successor Agency • Identify where all cash is held and, if invested, provide information regarding the Book Value, PAR Value, Market Value, yield, and maturity ■ Book Value is the value of an asset as it is listed in the City's balance sheet or statement of financial position The book value of the City's cash is the amount listed in the City's bank statement as of September 30, 2016 and recorded in the City's financial system ■ PAR value or face value is the value listed on an invested stock or bond Had the City invested the cash in stocks or bonds, the PAR value would be the current value of the stocks or bonds ■ Market value of an investment is the amount that someone will pay for it now, or the sale price The investment value calculates what the investment will earn and likely will be worth in the future Had the City invested the cash in stocks or bonds, the investment would have both a PAR value and'a Market value ■ Yield describes the amount in cash (in percentage terms) in the form of interest or dividends received from an investment in stocks or bonds Packet,Pg 29- the two quarters was mostly due to the following reasons ➢ Payment for Eden Accounting Software Maintenance to Tyler Technologies for $ 24,521, ➢ Payment for demolition and clearing of Property at 22273 Barton Road to Air Clean Environmental for $37,625, ➢ Payment for parks assessments and design to Moore lacofano Goltsman Inc for $35,870, ➢ Remittance of SB County payment for delinquent trash collections to Burrtec Waste Industries, Inc for $ 35,352 CHANGE IN TREASURY POSITION Fiscal Year -to -Date Compared to Previous Year (Same Quarter) Table 2 Description Dec 31 2015 Dec 31 2016 $Change % Chg Total Cash and $ 24 911 779 $ 23,159 727 $ (1 752 052) -7 0% Investments Funds with Fiscal 1 758 000 1 758 593 593 0 0% Agent Total $ 26,669,779 $ 24 918,320 $ (1 751,459) -6 6% ■ As shown in Table 2, the current cash position compared to a year ago on December 31, 2015, shows a decrease of $1,751,459 This decrease was due to the following reasons ➢ Full settlement of the City's loan obligation to Zions bank for $1,040,090 in July 2017, and ➢ Purchase of property at 22273 Barton Road for $842,606 Cash Balance by Fund The attached Treasurer's Report at December 31, 2016 shows that 79 6% of the total cash and investments ($19,842,016) are Successor Agency funds, while the remaining 20 4% or $5,076,304 are City funds City funds include the General Fund, Child Care Fund and other Special Revenue funds such as the Gas Tax Fund and the Measure "I" Fund Below is the list of cash balances by Fund CASH BALANCE BY FUND December 31, 2016 Table 3 I CITY FUNDS Packet Pg 31 The City uses the below formula to verify its ability to meet its expenditure requirements for the next six months Approved FY2016-17 Expenditure Budget $4,710,772 Six-month Expenditure Budget (required minimum cash) 50% of $4,710,772 = $2,355,386 Since the City's cash balance, not including the Successor Agency Funds, as of December 31, 2016 totals $5,076,304, this verifies that the City has sufficient cash to operate for a six-month period should additional revenues not be received As stated earlier in the report, the cash balances shown above are as of a certain date in time, specifically, December 31, 2016 FISCAL IMPACT The purpose of the Treasurer's Report is to provide information regardipg the current cash and investment position of the City and the Successor Agency to the Community Redevelopment Agency There is no financial impact from approving the report ATTACHMENTS • Treasurer's Report as of 12-31-2016 APPROVALS Finance Cynthia A Fortune City Attorney City Manager City Council Completed Completed Completed Completed Pending (PDF) 04/04/2017 5 22 PM 04/04/2017 5 22 PM 04/05/2017 6 31 AM 04/05/2017 5 11 PM 04/11/2017 6 00 PM Packet Pg 33 V �f! 'artAGENDA REPORT MEETING DATE April 11, 2017 CouncllItem TITLE Approve an Agreement for Household Hazardous Waste Collection Services PRESENTED BY Alan French, RECOMMENDATION 1 Approve a Household Hazardous Waste Agreement with San Bernardino County Fire Protection District 2 Authorize City Manager to execute the Contract and any necessary amendments 2030 VISION STATEMENT This staff report supports Goal #2 "Maintain Public Safety" by providing access to facilities where residents can safely dispose of household hazardous waste BACKGROUND The California Public Resources Code requires cities and counties to prepare a Household Hazardous Waste Element, which identifies a program for the safe collection, recycling, treatment and disposal of hazardous wastes which are generated by households in the city or county and which should be separated from the solid waste stream The County of San Bernardino and each of the cities in the County have developed Household Hazardous Waste Elements (HHWE), which identify a county- wide cooperative program for the management of Household Hazardous Waste The existing Household Hazardous Waste program operated by the San Bernardino County Fire Protection District is consistent with the adopted HHWE On August 9, 2012 the City of Grand Terrace entered into a five-year agreement with the San Bernardino County Fire Protection District for Household Hazardous Waste Collection The agreement is set to expire on June 30, 2017 County Fire is requesting authorization of a new five-year agreement from the City that they will in turn submit for approval to the San Bernardino County Board of Supervisors DISCUSSION The City desires for the protection, health and welfare of the public to provide for the removal of hazardous waste from homes so that such materials pose no danger to the City in the event of fire, and allow for the prevention of potential environmental degradation and the conservation of resources through recycling The City does not have a Household Hazardous Waste Collection facility within its borders Therefore, the Fire District shall continue to provide a program based on a Central Processing Facility Packet Pg 35 `°B5a Fr)R r)FF►r►d► ►ICF M11 V SAN BERNARDINO COUNTY FIRE PROTECTION DISTRICT FAS CONTRACT r• LID N N N THIS CONTRACT is entered Into in the State of California by and between the SAN BERNARDINO COUNTY FIRI N PROTECTION DISTRICT, hereinafter called the DISTRICT, and r*- New FAS Vendor Code Dept Contract Number ❑ Change SC V v AElCancel ePro Vendor Number ePro Contract Number Dept Orgn Contractors License No AN BERNARDINO COUNTY FPD 107 160 Contract Representative Telephone Total Contract Amount Monica Ronchettl 909 382-5401 Not to Exceed $90 403 75 Contract Type Revenue 171 Encumbered 171 Unencumbered Other If not encumbered or revenue contract type provide reason Commodity Code Contract Start Date Contract End Date Original Amount Amendment Amount July 1, 2017 June 30, 2022 $ $ Fund Dept Organization a Appr Obl/Rev Source GRC/PROJ/JOB No Amount FHH 107 160 8842 $ Fund Dept Organization Appr Obl/Rev Source GRC/PROJ/JOB No Amount Fund Dept Organization Appr Obl/Rev Source GRC/PROJ/JOB No Amount $ Project Name Estimated Payment Total by Fiscal Year FY Amount I/D FY Amount I/D Household Hazardous 17/18 $17 027 96 _ 20/21 $18 606 91 _ 18/19 $17 538 80 21/22 $19 165 12 19/20 $18 064 96 Waste Agreement without Collection Facility Name N City of Grand Terrace hereinafter called CITY Address i 22795 Barton Road = 0 U Grand Terrace, CA 92313-5295 in Telephone Federal ID No or Social Security No d (909)824-6621 x218 U. rn IT IS HEREBY AGREED AS FOLLOWS (Use space below and additional bond sheets Set forth service to be rendered amount to be paid manner of payment time for performance or completioi i determination of satisfactory performance and cause for termination other terms and conditions and attach plans specifications and addenda if any) N H C HOUSEHOLD HAZARDOUS WASTE COLLECTION AGREEMENT This Agreement is made and entered into between the San Bernardino County Fire Protection Districi 45 hereinafter referred to as "District" and the City of Grand Terrace hereinafter referred to as the "CITY " r RECITALS Auditor ControllerlrreasurenrTax Collector Use Only O Contract Database ❑ FAS Input Date Keyed By �o a Pace 1 of 6 Packet P9 37 In consideration for the services provided, CITY shall pay the District the following amount not to excee( $90,403 75 Fiscal year Annual amount Amount per quarter 2017/2018 $17,027 96 $4,256 99 2018/2019 $17,538 80 $4,384 70 ' 2019/2020 $18,064 96 $4,516 24 2020/2021 $18,606 91 $4,651 73 L 2021/2022 $19,16512 $4,79128 a� a d Payment due on July 15, October 15, January 15, and April 15 r TERM AND TERMINATION N 0 -°aL 6 This Agreement shall be effective July 1, 2017 and shall remain in effect through June 30, 2022, but may N = be renewed for specified periods, unless, otherwise terminated or amended 7 Notwithstanding the foregoing, either party may terminate this Agreement at any time upon 90 days prior 0 t u) written notice to the other party 0 x ti INSURANCE AND INDEMNIFICATION { CITY and District are authorized self -insured public entities for purposes of Professional Liability, Genera N Liability, Automobile Liability and Workers' Compensation and warrant that through their respectiv( N programs of self-insurance, they have adequate coverage or resources to protect against liabilities arisin( c out of the performance of the terms, conditions or obligations of this Agreement cm v 0 L 9 District agrees to indemnify, defend (with counsel reasonably approved by CITY) and hold harmless CITY, o its officers, employees, agents and volunteers, from any and all claims, actions, losses, damages, and/or L) liability arising out of this Agreement from any cause whatsoever, including, the acts, errors or omissions o a any person and for any costs or expenses incurred by CITY on account of any claim, except where such v indemnification is prohibited by law This indemnification provision shall apply regardless of the existence m or degree of fault of indemnities The District's indemnification obligation applies to CITY's "active" as well as "passive" negligence but does not apply to CITY's "sole negligence" or "willful misconduct" within the L meaning of Civil Code section 2782 CITY agrees to indemnify, defend (with counsel reasonably approved by District) and hold harmles District, its officers, employees, agents and volunteers, from claims, actions, losses, damages, and/c liability arising out of this Agreement from any cause whatsoever, including, the acts, errors or omissions c any person and for any costs or expenses incurred by CITY on account of any claim, except where sucl .Ec indemnification is prohibited by law This indemnification provision shall apply regardless of the existence or degree of fault of indemnities The CITY's indemnification obligation applies to District's "active" as we a as "passive" negligence but does not apply to District's "sole negligence" or "willful misconduct" within the meaning of Civil Code section 2782 In the event District and/or CITY are found to be comparatively at fault for any claim, action, loss or damage which results from their respective obligations under this Agreement, District and/or CITY, as applicable, shall indemnify the other to the extent of its comparative fault Revised 05/04/2015 ; Packet Pg 39 _ ,B5a is defined as a member of the Board of Supervisors or such officer's staff, County Administrative Officer c member of such officer's staff, County or District department or group head, assistant department or grout head, or an employee in the Exempt Group, Management Unit, or Safety Management Unii 19 Inaccuracies or Misrepresentations If in the course of or the administration of this Agreement Distric determines that CITY has made a material misstatement or misrepresentation or that materially inaccurate information has been provided to the District, this Agreement may be immediately terminated If the Agreement is terminated according to this provision, the District is entitled to pursue any available legE remedies d d L 20 Waiver No delay on the part of either party in exercising any power or right hereunder shall operate as , waiver thereof, nor shall any single or partial exercise of any power or right preclude any other or furthe exercise thereof of any other power or right No waiver by any party of any right hereunder or of an default shall be binding upon such party unless such waiver is in writing and signed by a duly authorizes 3 official of such party, and no waiver of any default or failure by such party to exercise any right hereunde 0 shall operate as a waiver of any other or further exercise of such right or of any further default 21 Severabdity If any provisions of this agreement, or portions thereof, or the application thereof to an circumstances shall be held invalid or unenforceable, the remainder of this agreement and the applicatioi -� thereof to other circumstances shall nevertheless be valid c s d UN 22 Notices and Reports Any notices shall be addressed to the respective parties as set forth below o x DISTRICT Monica Ronchetti I- Supervising Hazardous Materials Specialist N Household Hazardous Waste Program N 2824 East ' W' Street c San Bernardino, CA 92415-0799 N ti CITY Adreane Freeman T N Management Analyst City of Grand Terrace r 22795 Barton Road = Grand Terrace, CA 92313-5295 U 23 Entire Agreement 0 a. LL A This agreement is intended by the parties hereto as a final expression of their agreement and U In understanding with respect to the subject matter hereof and as a complete and exclusive statement of o the terms hereof and supersedes any and all prior and contemporaneous agreements and understandings B The signatures of the Parties affixed to this Contract affirm that they are duly authorized to comm L and bind their respective institutions to the terms and conditions set forth in this document c9 w d E 0 r Revised 05/04/2015 Packet Pg 41 E 6_- H 7 MEETING DATE TITLE PRESENTED BY RECOMMENDATION AGENDA REPORT April 11, 2017 Council Item Zoning Code Amendment 17-01, an Amendment Relating to Accessory Dwelling Units Sandra Molina, Planning & Development Services Director 1) Conduct a public hearing and 2) Find that the ordinance is exempt from CEQA review pursuant to Section 15061 (b) (3) of Title 14 of the California Code of Regulations 3) Waive further reading and introduce AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, TO AMEND CHAPTER 1806 (DEFINITIONS), CHAPTER 1863 (SITE AND ARCHITECTURAL REVIEW) AND CHAPTER 1869 (SECOND FAMILY UNITS) OF TITLE 18 (ZONING) OF THE GRAND TERRACE MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS 2030 VISION STATEMENT This report supports our City's Vision Statement Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities, a vibrant and diverse local economy, a place where residents enjoy an outstanding quality of life that fosters pnde and an engaged community, encouraging families to come and remain for generations IJsT43.01ZT-811111 Zoning Code Amendment 17-01 proposes to amend the Grand Terrace Zoning Code as it relates the regulation of accessory dwelling units Last year the State legislature adopted Senate Bill 1069, which limits city authority to regulate accessory dwelling units This action is intended to'address California's housing shortage The Bill replaces city building, parking and use standards, and requires ministerial review of such accessory uses Presently, the City's Zoning Code permits secondary dwelling units subject to an Administrative Site and Architectural Review and its findings, and the development standards and findings contained in Chapter 18 69 (Secondary Dwelling Units) This type of review is considered discretionary Packet Pg 43 rE 6 ENVIRONMENTAL REVIEW The Code Amendment is exempt from the California Environmental Quality Act (CEQA) pursuant to the Section 15061(b)(3) of Title 14 the California Code of Regulations because the revisions to this ordinance will cumulatively affect a handful of units and the ordinance will not significantly impact traffic, noise, aesthetics, or any other environmental condition 211=_l�[ONZ161 4C0 Public notice was provided in accordance with state law by publishing a legal advertisement in the Grand Terrace City News and posting the hearing notice in three public places ATTACHMENTS • Ord - ADU Revised 4 3 2017 (DOCX) APPROVALS Sandra Molina Completed 04/03/2017 11 59 AM Finance Completed 04/03/2017 7 44 PM City Attorney Completed 04/04/2017 8 05 AM City Manager Completed 04/05/2017 5 13 PM City Council Pending 04/11 /2017 6 00 PM Packet Pg 45 kE�6 a NOW THEREFORE, THE CITY COUNCIL OF THE CITY GRAND TERRACE DOES ORDAIN AS FOLLOWS SECTION 1 Findings The City Council finds that all the facts, findings, and conclusions set forth above in this Ordinance are correct SECTION 2 Amending Section 18 06 082 Section 18 06 082 ("Second -family units") of Chapter 18 06 ("Definitions") of Title 18 ("Zoning") is hereby repealed and replaced with the following 18 06 082 — Accessory dwelling unit "Accessory dwelling unit" means an attached or detached residential dwelling unit which provides complete independent living facilities for one or more persons It shall include permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel that the single-family dwelling is situated " SECTION 3 Amending Section 18 63 020 Subsection (13)(2)0) of Section 18 63 020 ("Application") Chapter 18 63 ("Site and Architectural Review") of Title 18 ("Zoning") is hereby added to read as follows "J Accessory dwelling units that comply with Chapter 18 69 " o N SECTION 4 Amending Chapter 18 69 The title of Chapter 18 69 ("Second Family le Units") of Title 18 ("Zoning") is hereby changed to "Accessory Dwelling Units " Chapter 514 18 69 is repealed in its entirety and replaced with the following 18 69 010 — Purpose The purpose of this Chapter is to establish regulations for the ministerial placement of accessory dwelling units and to ensure such units are compatible with the surrounding neighborhood and single-family units ` 18 69 020 - Definition "Accessory dwelling unit" means an attached or detached residential dwelling unit which provides complete independent living facilities for one or more persons It shall include permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel that the single-family dwelling is situated r 18 69 030 - Permitted location s Accessory dwelling units are permitted by right in any single-family or multi -family w residential zone district The Director shall approve such units ministerially if they meet a all requirements of this code Packet 06 47 H A manufactured home on a permanent foundation may be used as an accessory dwelling unit provided said manufactured home meets the requirements of Chapter 18 66 of this Title I The accessory dwelling unit shall conform to the color, materials, architectural style, and detailing of the main residence and shall meet all other applicable building code, requirements and development standards of the zone for single- family residential structures and accessory structures J An accessory dwelling unit shall not be located on a parcel upon which there is located more than one dwelling unit K The accessory dwelling unit may be rented but shall not be sold, transferred or assigned separately from the main single-family dwelling L A maximum of one accessory dwelling unit shall be permitted on a lot M If one of the two dwellings occupied by a party who is not the owner for any period longer than 60 days, one of the two dwellings must be converted to accessory living quarters or a guest house, and kitchen facilities shall be removed from one of the units N Prior to the issuance of a building permit for the accessory dwelling unit, a covenant on the property shall be recorded with the County of San Bernardino Recorder's Office, subject to City approval, to restrict the property with the requirements of this Section This use restriction shall be binding upon any successor in ownership of the property 18 69 060 - Off-street parking In addition to the requirements of Chapter 18 60 for the main single-family residence, one parking space shall be provided for the accessory dwelling unit or one per each bedroom in the unit, whichever results in the greatest number of spaces being required The required parking space for the accessory dwelling unit shall be enclosed and located on the same lot as the second -family unit, and may be provided as tandem parking on an existing driveway or in setback areas unless the Director finds that parking in setback areas or tandem parking is not feasible based upon specific site or regional topographical or fire and life safety conditions Otherwise, the parking shall meet the design standards of Chapter 18 60 (Off -Street Parking) Parking need not be provided in any of the following instances A The accessory dwelling unit is located within one-half mile of public transit B The accessory dwelling unit is located within an architecturally and historically significant historic district C The accessory dwelling unit is part of the existing primary residence or an Packet"Pg 49 E6a I, Cynthia A Fortune, Deputy City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the day of , 2017 AYES NOES ABSENT ABSTAIN Pat Jaquez-Nares City Clerk PackefPg 51 =`G 7 AGENDA REPORT MEETING DATE April 11, 2017 Council Item TITLE Award of April 2017 Community Benefit Funds to the Foundation of Grand Terrace and the Grand Terrace Lions Club PRESENTED BY Cynthia Fortune, Assistant City Manager RECOMMENDATION 1 Approve the award of $2,000 from the City's Community Benefits Fund to the Foundation of Grand Terrace for the 2017 Grand Terrace Community Day and 2 Approve the award of $620 00 to the Grand Terrace Lions Club on behalf of Boy Scout Troop 40 for Asthawar Randhawa's Eaale Proiect 2030 VISION STATEMENT This staff report supports the following City Council Goals • Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations, and • Goal #4 — Develop and Implement Successful Partnerships through productive collaboration with community groups, youth programs and senior organizations BACKGROUND On June 23, 2015, City Council approved the use of $25,000 from the City's General Fund Reserve Balance, to establish a Community Benefits Fund (CBF), on August 11, 2015, City Council approved the CBF Program Guidelines, Application and authorized the City Manager to implement the program In FY2015-16, City Council approved 10 applications totaling $14,546 00 City Council has approved the Community Benefits Fund to continue in FY2016-17 with an adopted budget of $25,000 The Community Benefits Fund's purpose is to provide funding for local youth programs, community events, community fee waivers, and be used as an economic development tool for small business development in the City In the 21016-17 year, City Council has approved three applications and authorized the transfer of $5,000 from the Community Benefits Fund to fund the Holiday Tree Lighting Ceremony in December-2016 Packet Pg 52 °G7 City Council has previously approved a $350 00 and a $2,000 00 grant from the Community Benefits Fund to the Foundation of Grand Terrace in the 2015-2016 year THE GRAND TERRACE LIONS CLUB The Grand Terrace Lions Club, as a part of Lions International provides help where help is needed — in both local communities and around the world They are a service organization with many numerous activities that include the provision of vision screenings and recycled eye glasses, and scholarships to students to further their education The Grand Terrace Lions Club is applying for community benefits funding on behalf of Boy Scout Troop 40, for Asthawar Randhawa's Eagle Project Below summarizes the application submitted by the Grand Terrace Lions Club on behalf of Bov Scout Tr000 40 Project Title Asthawar Randhawa's Eagle Project Re -paint the wall along Honey Hills Drive Project Activity Completely repaint the wall that travels from the intersection of Honey Hills Drive and Palm Avenue to the intersection of Honey Hills Drive and Westwood Street This project will complete the community service project that was started a few years ago by Troop 40, but was never finished Asthawar Randhawa will be joined by local volunteers to help him with his Eagle Project r Activity location and Date Honey Hills Drive, April 22, 2017 Public Purpose This project will contribute to both the beauty and professional image of the City This project would benefit residents by improving the overall perception of the community as a safe, clean, and beautiful place The project will connect residents to their community through volunteerism, and will benefit participating Grand Terrace youth by providing an opportunity for professional development while being involved with their community Amount Requested $620 00 Utilization of Funds Funds will also be used for materials and supplies paint ($500), painter's tarps ($15), paint trays ($15), paintbrushes ($30), rollers ($15), face masks ($15), and snack for volunteers $30 Packet Pig 54 -1 CBF 2016-17-005- Grand Terrace Lions Club - Re -paint Honey Hills Drive wall #2 (PDF) APPROVALS Cynthia A Fortune Completed Finance Completed City Attorney Completed City Manager Completed City Council Pending 04/06/2017 9 21 AM 04/06/2017 9 21 AM 04/06/2017 10 50 AM 04/06/2017 11 24 AM 04/11 /2017 6 00 PM Packet Pg 56 G7a CgTY OF GRAND TERRACE NM COMMUNITY BEN-EFITS FUND (GT-CIBF) ORGANIZATION 9NFORMATION Organization Name b Organization Mission u F L Organization Contact#1 Named /f rtc,4_,�' Title' r �Mailing � ` +� - c , Phone - - - ' E-mail r �fi!-.L»,j�.1 1 f_�� f' f� ►l� �' Address City, State, Zip Code Phone & E-mail Organization Contact #2 Name a/z Title C Mailing Address �ti �,-_ City, State, Zip Code _ _ J` Phone & E-mail Phone'G�t/- E-mail'Have you ever applied for funding through the City's des Community Benefit FUND (CBH) before ®No If yes, please list each time you've applied, the outcome, whether you were granted funding or not, the amount your organization originally requested and the amount approved, if any Purpose of Prior Funding Requests Request Amount Amount Approved (if any) Date Requested (if any) _ Date of Application - - Requested Amount l' j ;; 6 Q City of Grand Terrace 22795 Barton Road Grand Terrace C.4 92313-5295 www grandten ace-ca eov Packet Pg 57 G7b CITY OF GRAND TERRACE COMMUNITY BENEFITS FUND (GT-CBF) ORGANI ATION INFOR ATION Organization Name lGrand Terrace Lions Club Organization Mission Lions Club members do whatever is needed to help their local communities Everywhere we work we make friends With children who need eyeglasses with rseniors who don t have enough to eat and with people we may never meet Organization Contact #1 Name Jim, McNaboe Title Pr s dent Mailing Address �22421 Barton Rd #403 City, State, Zip Code Grand Terrace, CA 92313 j Phone & E-mail Phone 1 .. _ E-mail jJim McNaboe@gmail com Contact #2 Name Kristina Fisk Title Boy Scout Committee Chair Mailing Address -- ! 22548 De Soto Street ,State, Zip Code City, �T GraCA 92313 nd Terrace, Phone & E-mail Phone 1909-815-7734 `� E-mail jkr si flsk@sbcglobal net Have you ever applied for funding through the City's Community Benefit FUND (CBH) before? ❑Yes 0 No If yes, please list each time you've applied, the outcome, whether you were granted funding or not, the amount your organization originally requested and the amount approved, if any Purpose of Prior Funding Requests (if any) Request Date Amount Requested Amount Approved (if any) 3 I_ ! jf Date of Application T 4/512017� - �- Requested Amount $ 620 00 City of Grand Terrace 22795 Barton Road Grand Terrace CA 92313-5295 www Qrandterrace-ca eov w a Packet P9 59 ' G8 AGENDA REPORT MEETING DATE April 11, 2017 COUncll Item TITLE Authorize Purchase Order for Procurement of Recycled Plastic Picnic Tables and Benches PRESENTED BY Alan French, RECOMMENDATION 1 Authorize City Manager to execute a Purchase Order to Procure Recycled Plastic Picnic Tables and Benches for Veterans Freedom Park from R J Thomas Mfg Co , Inc 2030 VISION STATEMENT This staff report supports Goal #1 "Ensure Our Fiscal Viability" by identifying additional revenue sources BACKGROUND During the 2014-15 Fiscal Year, City staff applied for the City/County Payment Program Grant from the Department of Resources Recycling and Recovery (Cal Recycle) The City was awarded a grant of $5,000 to be used for the purchase of picnic tables and benches made of recycled beverage containers These purchases will be made to replace the picnic tables, and if budget allows, benches at Veterans Freedom Park The grant has a two-year term DISCUSSION On March 1, 2017, the City Clerk issued a Notice Inviting Bids for Recycled Plastic Picnic Tables and Benches The notice was posted to the City website, published by the Grand ,Terrace City News and sent directly to a bidder's list By the time of the bid opening on March 20, 2017, one (1) bid was submitted The company and their bid as follows Bid 1 1 RJ Thomas Mfg Co, Inc - Cherokee, Iowa 1$9,85560 R J Thomas Mfg Co , Inc was the lowest, responsive bidder All references provided positive feedback The references included U S Department of the Interior National Park Service of El Portal, CA, East Bay Municipal Utility District of Oakland, CA, and Big Bear Lake of San Bernadino County The scope of work included pricing of 13 picnic tables, including shipping cost, that meet the following specifications • Tables must be made of recycled beverage containers Tables must be dark green or brown Packet pg 61 APPROVALS Alan French Completed Finance Completed City Attorney Completed City Manager Completed City Council Pending 03/22/2017 4 42 PM 04/03/2017 7 46 PM 04/04/2017 11 04 AM 04/05/2017 5 12 PM 04/11 /2017 6 00 PM Packet Pg 33 L I OZ 18Z p-wIN 14upsan,j, 113Aaddd leuid aoj punoo XI'D of uoitBivasaJd . { w•e 00 I I) LIOZ `OZ qmh `SupuoY4 slesodWd aaaldwoo 2uipiwgnS toj awlpeaa . { w d 00 S) L I OZ I I goiLIN `AupuoN - stsonba-1 uoileo!pjLl0/suoiasana auilpeap . L I OZ `l 4W`IR N °,CepsaupatA Xv0 Aq Pi93o aauenssl . [oguugo of laafgnS o.ie molag saaud auilawi,L atoll s,aovpg] LOZ 40jew S3HON38 aNV S318V.L OINOId aI1SV"ld a313A33H HOZI SJNUV VHci auvaNVIS aMV SNOIIV31:1133dS SIN3wnooa IOVHINOa f VI N21 O=1 IlbO =10 31VIS ONI(IUVNU39 NVS =10 AINn00 33"N31 aNVND =10 A113 X M Attachment RJ Thomas Mfg Co Bid (2148 Procurement of Recyled Plastic Park Furnishings) 1 YI CO Z-0 .0as dA aasnsveal —saga ssonq EuuoQ samogS ZTUao samogS anags uoidejodloo ay} }o sjao!}o Ile jo salpi pue saweu jo diysiauped-oo jo sjagwaw Ile 10 sassaJppe pue saweN -oas dao0 3111.1. aweu 9dA4 jo Iuud Svonq sauoH ainjeuft r`(/b L A8 (spo0 easy) STTS-SZZ-ZU 3NOHd3l31 eMoI 10 @leis 941 aapun pa;ejodiooui uoijejodio0 9h60-ZT015 VI `80310z8g0 69 KmH SA OV99 1!d3S 3.LVHOdaOD M X09 Od (algelIene fi) ON 3SN3011 SS3Nisne Ain • oui •00 Wjx samoHS r •H ON 3SN3011 S.NOIOVNIN00 3NOHd'8 SS3U(](3V `3WdN M303113 Glue 107 LPfpw 31VO o ' o� Go Attachment RJ Thomas Mfg Co Bid (2148 Procurement of Recyled Plastic Park Furnishings) 9-0 1 O ` -) J��I 30 AeP Q j 941 aiea a1111 ICI -:1414 uasuomTS qog einleuDS �tD R8 ZOOS-Z9L-009 ON auo4d9lal 9L£L£# aIA ON 9su931-1 a1e1S 9�60-ZTOT9 VI 'a8x0z9g0 '9h6 xog Od SSalppy ouI •o0 •2311 samogy I"g JOPPI810 aweN a31ba' ON WnaN3aad a31da ' ON WnaN3aa'd a31`da ' ON WnON3aad 031VG ' VN ON WnON300b (s) appapS 6uippig 94110 alb -lt/1O1 941 ui papnlow uaaq ane4 SuoisiAaJ 4Ons jo `Rue 111sOO a41 pue yoN3aoy Bumollol a4i to 1diam sa6palmoujoe peubsaapun 9LU .� 1N3W91331MONMOV vaN3aav Co a Attachment RJ Thomas Mfg Co Bid (2148 Procurement of Recyled Plastic Park Furnishings) (sBui4siu.ind )Iced ogseld pelAoa21 jo;uawainoWd 8VW PIS 03 B11N sew041 r1l ;u9ua43e;;V .a ti d Y �a IN WITNESS WHEREOF, BIDDER executes and submits this proposal with the names, title, hands, and seals of all aforenamed principals this .10,_ day of AR jj,-, 20DII BIDDER R.J Thomas Mfg Co. Inc. PO Box 946 Cherokee, IA 51012-0946 Subscribed and sworn to this ( G day of l� G � , 2017 NOTARY PUBLIC DONNA LUCAS Comyym(i�ssia-i Number134949a. Expires - %, � DELIVERY- Will ship (45) days ARO. NOTE Prices and freight quoted include delivery to one location. Destination must be able to receive and unload freight. Tables and benches are shipped unassembled. Prices do not include unloading, assembly or installation R.J Thomas Mfg. Co. will perform no work within the State of California (s6uiysiuin:j Wd oi;seld paiAoaa 10 luauaaanoo.'d ginz) pie oo 6}W seuaoyl f b ;uauayoeuv REFERENCES The Contractor shall list in the spaces provided below, not less than three comparable contracts which have been completed within the past two years Contract Annual Contract Client/Agency Contact Namerritle Yea a Type of work Performed Amount Name Prone Number 1987 - Mfg & deliver tables, Various thru US DOI National Alan Hawksley 2016 grills, campfire rings, years. Park Service 209-379-1278 etc. El Portal, CA 1987 - Mfg and delivery table, VArious E B M.U.D. Roberta Wright 2016 benches, grills, camp- through the Oakland, CA 510-287-0454 fire rings, etc. years. 2003 - MFg & deliver grills Various San Bernardino Glen Jacklin 2016 campfire rings, trash through the County, Big Bear 909-387-5940 recepts, tables, more. years Lake, CA 1980 - Mfg. & delivery tables Various Muskingum Tony Luther 2017 campfire rings, trash through the Watershed Dist. 330-343-6647 recepts., benches years New Philadelphia Ohio C-10 (s6uiysium=1 3VEd 34seld pelAoaa jo;uawa.inoo-d 81v6Z) Ple oo 6;w sewmu rb womlog4V c a _ w as � Y V ca FORM OF BID BOND 0. KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, Steve Thomas , as Principal, and R J. Thomas Mfg Go Inc as Surety, are hereby and firmly bound unto City of Grand Terrace as Owner in the penal sum of $985.56 ($9, 855.60 bid x 10%) for the payment of which, will and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrator, successors and assigns 4101 Signed this f 3 day of March ,2017 The condition of the above obligation is such that whereas the Principal has submitted to city of Grand Terrace certain Bid, attached hereto and hereby made a part hereof to enter into a Contract in writing for the RECYCLED PLASTIC PICNIC TABLES AND BENCHES NOW, THEREFORE, a If said Bid shall be rejected, or in the alternate, b If said Bid shall be accepted and the Principal shall execute and deliver a Contract in the Form of Contract attached hereto (properly completed in accordance with said Bid) and shall furnish a bond for his faithful performance of said Contract, and shall in all other respects perform the agreement created by said Bid, then this obligation shall be void, otherwise, the same shall remain in force and effect, it is expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated The Surety, for value received, hereby stipulates and agrees that the obligation of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid, and said Surety does hereby waive notice of any such extension C-12 (s6uitlsiujnd Ved ogseld palAoaa jo;uawainooM snz) pie oo Bjw sewoy.L ru luawyoellbr A 00 d! ism 10 ! FLARE WZ'q 0-1 ■! W4 c� ----Recycled P stic Tables — _ RT Series • Model RT Tables featu 3 thick, si frames molded from 100 recycled p (nominal) seat/top planks Ided from plastic All plastic compone is are av colors See Page 53 Top/seat mounting angles ar pre galvanized steel The table ctu with diagonal braces of 1-5/16" O re-i, tube These steel components a s eni, galvanized carriage bolt faste s ar in RT Tables available m 6 and lengt iece end 2"x10 recycled in many formed from re is reinforced 3alvanized steel 3th All3/8 dia Wheelchair accessible at o end 6 ft o 8 ft long top extended ft at one the ADA recommende heelchair clea wide 27 under table round to bottom and 24 total knee a toe clearances (1 seats and providing :es of 30 table top), knee + 5 toe) See Page 33 • Model RT Tables eature our nontip no\ip walk through design on't tip even if all personone side Easy walk rough access Skid desimits easier movem t Tables offer 30' nom taght, 17-1/2 nom eat height Nee me p atching.bench?'Seag 24. J rash container? See page 58. Recycled Plastic Tables — ART Serie (Above) Model RT/Y t yellow frames blue tap/seat (Right) Model RT/N frames cedar colored top) 6 ft seats 8 ft top ext{; end to provide whe f • Model ART Tables feature 3" thick single -piece frames with classic arch design molded from 100% recycled plastic 2' x 6' (nom ) to / seat planks molded from 1005o recyc a plastic Table frames can be black r brown • Top/seat planks are available in your choice of colors (� RI»� See age 5� l� Table design uses three step -over style frames for support so no additional steel braces are necessary Includes stainless steel screws for assembly Model ART is available in 2 standard sizes 6 ft and 8 ft long Wheelchair accessible at both ends Model ART is also offered in an ADA compliant design with 6 ft seats and 8 ft top extended 1 ft at each end to provide two wheelchair access points This configuration provides the ADA recommended under table clearances of 30 wide, 27' high, and 24' total knee and toe clearances See Page 33 Plastic end caps are blue on table top Model ART nominal dimensions 17-1/2 seat height, 30-1/2 table top height Non tip step over table frames, table won t tip even if all persons sit on one side Model ART/W 6N/E2 brown frame, green top and seat planks, 6 k seats 8 ft top extended at both ends to provide wheelcriair access at both ends R at one access r ti WA ART164C, black frames, 8 it long cedar co(a'red to and seat planks 1-300-762-5002 • FAX: 712-225-5796 (Left) Model RT/W 6C 6 ft brown frames cedar colored i top/searplanks (sSuitasimind 3IJed ol;seld pelAoaa jo;uawainOWd 8t I Z) p18 03 BIW sew0yl f b ;uaultloL11.1 ��®j ��1C �4RT er�� 16 Ind :cat Recywed BULLETINM ARIL STREET IP�sisc R,aGiangt�tr 'Tab'1� #SPC-TB-236 at SITE PRODUCTS REV 04-12 Y to SPECIFICATIONS a. Model ARTIB-SC S ft Recycled Plastic Rectangular Table with black frames and cedar colored top and seat planks - Molded 100% Recycled Plastic Arched Legs - Step -over seat design - 100% Recycled Plastic Seat and Top Planks • Solid color throughout plastic and U.V stabilizer for ultraviolet protection Quality construction throughout AVAILABLE OPTIONS G orb foot Length tCfioice of col rs of Recycled Plastic Top and Seat Planks --2E Choice of rrown Bcycled Plastic Frames det�lt� -ART Series table has an arched leg step over seat design with three frames molded of 100% recycled plastic in 3' thick profiles Table provides a nom seat height of 17-1/2' and nom table top height of 30-1/2 • Model ART/W-6 shall have a nominal length of 72 A, Model ART/W-8 shall have a nominal length of 96' • All stainless steel screw are provided for assembly -Standard Leg frames are made of 3 thick 100% Recc,cled Plastic with solid Brown color (indicated by "/W" following ART in model no e g ART/W-6C) formed throughout and a U V stabilizer added for ultra violet protection • Standard Tops and seats are made of 100% Recycled Plastic. molded into 2 x_ 6 nominal sized planks with solid Gede colored (indicated by "C' in model no, e g ART/W 6C) formed throughout and a U V stabilizer added for ultra violet protection • OptionW. Kecycled Rast ame legs are ilable in black (specify b hanging '/Widowing ARYN model no to '/B eA A /B 6C) eAlptunud Color choices of Recycled Plastic tom_ and. seat tanks For optional colors choices see Specification Bulletin #SPC CO 001 \ RJ Thomas Mfg Co Inc PO Box 946 • Cherokee IA 51012 0946 • PH 712 225-51 15 • 800 762 5002 • FAX 712 225 5796 E mail piiotrock@rjthomas cam • Web Site http //www pilotrock com 0 2012 R.j Thomas Mfg Co Inc PILOT ROCKS Pork Products is a registered trodemork of Rd Thomas Mfg Co Inc (s6uiysiuind )Iced ol;seld palAoab 10 luauia.in30.1d 8ti6Z) PIG aD 61W sewoyl ra ;uaui1431241V co UVIS I01Vt D PARK STREET CAMP SITE PRODUCTS Model ART/$-6R/EI 6 ft Accessible Recycled Plastic Rectangular Table with black end frames and red top and seat planks • Molded 100% Recycled Plastic Arched Legs • Step -over seat design • 100% Recycled Plastic Seat and Top Planks • SoIid color throughout plastic and U V stabilizer for ultraviolet protection • Quality construction throughout • ADA compliant wheelchair access at both ends AVAILABLE OPTIONS Choice of colors o`i' Recycled Plastic Top and Seat Planks ^ G��N Choice of -Black o Bro ecycled Plastic Frames detai'ls}- BULLETIN #SPC-TB-235 REV 04-12 SPECIFICATIONS • ART Series table has an arched leg, step over seat design with three frames molded of 100% recyclelastic in 3 thick profiles Table provides a nom seat eight of 17-1/2' and nom table top height of 30-1/2' • Table top extends 1 ft beyond seats on each end (indicated by ate o mo a no , e g ART/W 6C/E1) to royide the ADA recommended wheelchair clearances of 30 wide under table (ground to bottom of table top) and 24" total knee and toe clearance (19" + 5 ) at both ends Blue recycled plastic end caps on the table top identifies the table as accessible and align and support the planks against warning Model ART/W-6/E1 shall have a nominal seat length of 72 and a nominal table top length of 97' • All stainless steel screws are provided for assembly *Standard Leg frames are made of 3' thick 100% Recycled E§sU with solid Brown color (indicated by "/W' following ART in model no, e g ART/W 6C/El) formed throughout and a U V stabilizer added for ultra violet protection -Standard Tops and seats are made of 100% Recvcled P c mole into k nominal sized planks with solid E=dw colored (indicated by "C" in model no e g ART/W-6C/El) formed throughout and a UV stabilizer added for ultra violet protection • Optloqy Recycled k1ais frame leg re available in black (specify changing ' ' followin RT in model no to '/B 4 g RT/B 6 /E • l Color choices of Recycled Plastic top and seat planks For o tional color boices see Specification Bulletin #SPC CO 001 6ptr_jj RJ Thomas Mfg Co , Inc PO Box 946 • Cherokee IA 51012 0946 • PH 712 225 5115 • 800-762 5002 • FAX 712-225-5796 E mail pilotrock@rlthomas com • Web Sale http //www pilotroek corn 0 2012 Rj Thomas Mfg Co Inc PILOT ROCKO Park Products is a registered trademark of RJThomas Mfa Co Inc oo 0 IL w Y V a (s6uiysimind Ved 011seld palA0aa 104u8w9.in00.id MZ) WEI 00 6;W sewoyl f b 411-1811114381W 'Q Model R881N 6C26 green frame£ 6 ft. cedar colored 2 x 6 planks with custom engraWd ! -, resin filled letters Model RSF/N-4A26 as green frames 4 k gray 2 x 6 plastic planks 100% Recycled Plastic Bench • RB Series Benches feature frames and planks molded from 100% recycled plastic The RBB frames (with —backrest) and RBF frames (flat) are 3 thick single piece solid molded plastic Seat baclI planks can be 2" x 4 2" x 6" or 2 x 10' nominal dimensions, of solid molded 100% recycled plastic Solid color is formed throughout plastic component UV stabilizer added for ultraviolet protection • Includes stainless steel screws for assembly Two sizes available 4 ft long benches use 2 frames,.6 ft long benches use 3 frames __-- • Frames and planks available in many colors See Page 53 Portable by design Attach to surface for permanent installation with optional anchor brackets See Page 118 Optional Engraved personalization and custom laminate plaques are available See Pages 26-27 • Optional See matching planters on Page 87 Model R881A 6A24 gray frames 6 ft long gray 2 x 4 seat and back planks All gray plastic offers a 'concrete look i824 stic planks �'' •3 www.pilotrock.com, pilotrock@rjthomas.com �g (s6utysiumd 31Jed olaSeld palRoaa jo;uaula.inoo,td 8ti6Z) pig 03 6tW seuto41. r1l juauay3811V , w 1�"O� ® Sur l�lv��l r�� Ana i�0i 9�'CLlY9�.A0l�iN O0 BULLETIN PARK STREET CAMP face I4I0l1Ilt 1®O�/O' ReCt-JC]ed ��aStlC #SPC-BC-10E SITE PRODUCTS BetllCh Will Bairest REV 06-09 4 ' , Model RBBIN 6C26 6 Ft Surface Mount Bench with green recycled plastic frames and cedar colored recycled plastic 2 z 6 planks Shown with optional green resin filled routed lettering • Constructed from 100% Recycled Plastic with solid color and U V. stabilizer for ultraviolet protection • Match or mix frames and planks to a choice of colors of Recycled Plastic • Precision drilled plastic planks -Model RBB bench is made from 100% recycled plastic, a combination of post -consumer and post-industrial plastic Frames are a single piece of solid, molded plastic Planks are molded in nominal lumber dimensions -Model RBB-4 is a nom 4 ft in length with two (2 frames -Model RBB-6 is a nom 6 ft in length with three ()3 • Standard- Frames are made of 100% Recycled Plastic molded with solid Brown_ color (indicated by "/W in model no, e g RBB/W 4C24) formed throughout and a UV stabilizer added for ultra violet protection • Standard Seat and back planks are made of 100% ELcycled Plastic molded with solid •tjRr color (indicated by 'C in second half of model no e g RBB/W-4C24) formed throughout and a U V stabilizer added for ultra -violet protection Planks are 2' x 4 nominal size (indicated by '24 at end of model no e g RBB/W-4C24) -Stainless steel Phillips head screws are provided for assembly Color choices of Recycled Plastic cvmpwr et, nts For optional colors choices see Specification Bulletin #SPC CO 001 \ &FlmkA #4a0tarml Seat and back arks_ ar_�avai3able m 2' x 6' u" nominal sizes Indicate choice by changing ` 24 at end of model no to 26 jqL21A_6", e g RB8/W-4C26, or "21 for 2 x 10' e g RBB/W 4C21 AVAILABLE OPTIONS 4' cq�6' mod Choice of colors of Recycled Plastic , �` RJ Thomas Mfg Co Inc PO Box 946 - Cherokee IA 51012 0946 • PH 712-225 5115 ® 800 762 5002 - FAX E-mad pilotrock@rjthomas corn - Web Site http f/www pilotrock corn ® 2008 RjThomas Mfg Co Inc PILOT ROCKG Pork Products is a registered trademork of RI Thomas 712-225-5796 Co inc LO a� a INS IL Do 0 (sBulysiumd MJed ogseld pelAoeN jo luawainDOM st W pie oo Bjw sewoLa ru wowtloelly V AV L 1m1V fit. �j�i t6i3'1�R i ► �> BULLETIN tK STREET CAMPe��%Cjei►A F1ciSt�l� #SPRC-CO.001A SITE PRODUCTS a Untreated 1 Southern Y low Pine Untreated #1 g de Southern Yell Pine planks kiln dried to reduce mo►stu content The lumber is ready for you to wat seal paint or aln All lumber is precision drilled to facilitat assembly AD exposed edges are removed to /8 radius Use UP In model number for untreated pin Tables use 2 x 10 planks Benches can u 2" x 4' r 2 x 10' planks (vanes by model) Trash recept les use 2 x 4' sia All dimensions are norm I Treated #1 South Yellow Pine Treated #1 grade Southe Yellow Pine is pressure treated and kiln dried after treatment ( AT) t educe moisture content Wood preservative (no arsenic) gives superior ro ctlon against termites insects and decay The lumber is c n handle, dry and ready for you to water seal paint or stain All lumbe s pre ,ion drilled to facilitate assembly All exposed edges are re d to 3/8 radius Use TP in model number for treated pine Con/ean tion eart Re ood Con he redwood ►s a pular alternative to pine Select planks are mad turn t interior grain rican edwood Redwo d naturally resists decay It is available in seve commo lumber dimenll 1 tier is precision dri d to facilitate assembly All exposed edges a removed to 3/8 radiusC in model number for nstruction heart redwood Eacoorted HardwoodF�cDried hardwoods exhibit high istance to decay water damage a physical damage with utthe usmical treatments Their featur often imitate redwood Allof t hardwoods are importfrom forests Currently available o as 3 x 4' (nominal) timber fo ilot Rock benches Speciemay vending on availability and cost ase inquire Currently usin n Indonesian Balau wood (as of 10use 'f$ in model number r species of lumber cedar fir ak clear redwood may f available when in stock Please 100% Recycled Plastic ambers, Planks, Flat Lids and Frames CuDp— SAP Q+ hS�JA=t_ iRL>~ Our recycled plastic material is 100% recycled high density polyethylene and is formed using a combination of post consumer and post industrial waste plastics There is no virgin plastic In this product Post consumer plastic has been used by a consumer and then recycled to avoid dumping in a landfill (such as milk )ugs) Post industrial plastics have gone through a manufacturing process but never reached the consumer (such as product rejects or process wastes) On average our product is 80% post consumer and 20% post industrial (percentages can vary) Our plastic components are 100% recycled and can also be recycled again and again There are no toxic chemicals in this product Plastic by its very nature does not leach A solid color is formed throughout the component and a UV stabilizer is added for ultraviolet protection This recycled plastic is a dense durable product offering a long lasting attractive appearance It will not splinter or rot and is resistant to mold and insects These components are molded into solid dimensional shapes corresponding to nominal lumber dimensions Recycled plastic components are available in your choice of colors Red Yellow Black Blue weathered Cedar Green Gray Brown Gold Use PR Use PY Use PB Use PU Redwood Use PC Use PN Use PA Use Pw Use PG in model no in model no in model no In model no Use ell In model no n model no in model no in mode! no in model no in model no Model No Example for Recycled Plastic products PCXB/G-4O24 Replace (0) with letters indicating color choice listed under sample Note. Colors and textures may vary Colors shown are as close to the actual colors as the printing process is able to reproduce them RJ Thomas Mfg Co Inc PO Box 946 • Cherokee IA 51012 0946 • PH 712-225-5115 • 800 762-5002 • FAX 712-225-5796 E mail p►lotrock@rlthomos corn • Web Site http //www ptlotrock corn 0 2012 RJ Thomas Mfg Co Inc PILOT ROCKS Park Products is a registered trademark of RJThomas Mfg Co Inc r• ai a Y la IL (s6w4siwn_q shed ol;seld Pal/(oaa mo;uawa.lnDOM snz) Pl8 o:) 6m i sewow. ra wawyoew 00 Firering Anchoring Systems Firerings may be anchored in several different ways Not all anchoring systems are available on all firerings Check the description for each firering to determine which anchoring options are available 0 TIP -BACK ANCHORS/(TB) Tip -back anchors for firerings, as specified by /TB in the model numbers, permanently locate firerings yet allow them to tip back for easy clean -out The anchors are 1/2 dia steel rod designed to be installed through welded on tipj back brackets at the rear of the firering and embedded 15' into a concrete footing TIP -BACK ANGLE SPADE ANCHORS (TA) Tip -back angle spade anchors for firerings, as specified by /TA in the model numbers, secure firerings on site without concrete footings and allow the firering to tip back Two angle spade anchors are inserted into the ground The 1/2 dia steel rod hinge pin is inserted through holes in each anchor and through the holes in the tip -back brackets welded to the firering The rod is bent to secure the firering to the anchors ANGLE SPADE ANCHORS (AL) Angle spade anchors for firerings, as specified by /AL in the model numbers, secure firerings on site The firering cannot be tipped up The anchors are constructed of heavy 3/16' x 1-3/4 x 1-3/4 A-36 steel angle with a welded -on spade of 1/8 steel Anchors are attached at equidistant points around the firering and installed directly into the ground without the need for concrete PIN ANCHORS (PA) Pin anchors for firerings as specified by /PA in the model numbers, permanently locate firerings The anchors are 'U" shaped 1/2" dia steel rods and are embedded 15" into concrete footings The anchors are installed through the draft/dratn holes located around the lower perimeter of each firering The firering cannot be tipped up Anchor Kits Driven deep into ground with heavy hammer and optional drive stake Attaches to table or bench with wire rope and/ or heavy chain Optional Model PL-1 padlock secures wire rope to bench/table Strap Anchor One pair secure tables with steel lube frames 1/4"dia holes Anchor bolts not included Model ANG-3 fits 2-3/8" OD frames — XT, XTH WXT WXTH and BTXG tables Model ANG-5 fits 1-518" OD frames — UT, UTH UTK WUT WUTH BTUG, and SOT tables Auger Anchor Screw type auger 1/2" diameter steel shaft with 3-1M" dia auger Screw into ground until only 'eye' is exposed Includes 30" tong heavy link chain secured to stake with cold shuL Optional Model PL-1 padlock can secure chain to table Model AGS-1 Model 68-AT1 1100 lb capacity 3/16" x 5 ft galvanized wire rope Model 88 AT1 3000 lb capacity 1/4" x 6 It. galvanized wire rope Model 68 ATC 1100 Ib capacity, 1/4" x 4 ft proof coil chairs with 1 ft wire rope Model 88 ATC 3000 lb capacity 114" x 4 ft proof coil chain with 2 fL wire rope Drive Rods Model DS-68 IX x 3 It steel rod with large striking head Use with #68 ATt and #68 ATC anchors Model DS-1 3/4 x 4 It steel rod tapered to 10 heavy duty frequent use Use with #68 AT1 and 968-ATC Model DS-2 3/4" x 4 It. steel rod For use with #88 ATt and #88 ATC www::piIotro,c,k c.om"•y�t.lot;rockW@.rjth�m.as..c.om (s6ulysimind )Iced ogseld POIA08b101uew9.in30Jd enz) Pie oo Bjw sewou rm ;uetutloe;;y co PRODUCT WARRANTY TERM PRODUCT OTHER INFORMATION REQUIREMENTS EXCLUSIONS LIFETIME Picnic Table Frames Original Owner Only All products must Vandalism UT UTH XT XTH WUT 1) be assembled Damage caused by incorrect WUTH WXT WXTH and installed according to assembly installation application (use) or negligence ONE YEAR Powder Coal Enamel & High No Warranty on Lumber shipped Heat Paints Lumber, Trash outside the United States Water manufacturers Natural or manmade disasters & Recycling Lids & Liners Rape ]ant recommended on Lumber specificabons and instructions Cosmetic changes due to weathering + Plaques Decals Resin Fill including paint fading discoloration Umbrellas Pet Waste Stations, 2 be properly P of wood or color fading or spotting FSW Swivel Grate maintained 3) not have been of coated steel and recycled plastic products caused by exposure to FIVE YEARS Thermo Plastic Coating Limited and Prorated Warranty on coating material against defects when altered by the natural elements or chemicals subjected In normal use and proper addition or Scratches dents or marring caused ma ntenance de ebon of parts by normal use and public exposure or modified in any other manner Seasons checks twisting or of wood caused by Picnic Table Frames (those not Recycled Plastic warranty applies only inctu ed in Lifetime Warranty) to components that have been cut eimatispl.ntenng Clime differences or lack off proper Park Bench Frames Steel and drilled or routed by the manufacturer maintenance Aluminum enc and Table seat/top Structures, Recycled This warranty does NOT cover plastic purchased in raw stock form by Loss or damage in transit while Plastic Com onents Bike customer and cut drilled or routed product is responsibr dy of tamer ac s, and TRO Frames, by customer for custom application High heal paint subject to overly built Steel Trash Receptacle and Recycled Plastic and Thermo Plastic fires Planter Structures Pedestal coaled components include a UV Steel warpage caused by fires of Mounts Tissue Holders all stabilizer to retard effects of nature' excessive size or duration Grills, Hot Coal Bin Utility Tables Steel Campfire Rings exposure We cannot warrant fading" or surface "contamination Premature rust through of grill boxes Lantem Holders Tab a Mover due to extreme variations in levels due to improper cleaning or Food Lockers Ko'or Cans of exposure and in the definition of ma ntenance and fire rings buned fading" in the ground f Premature rusting or discoloring caused o corrosive environment car wh le in ocean transit FIFTY YEAR Recycled Plastic Matenal decomposition only � Damage caused by animals or wildlife Warranty claims must be riled within the warranty period and must include a copy of the invoice or the purchase order Except as specifically staled herein all warranties (expressed or implied) are hereby excluded This Warranty excludes any liability consequential damages or related costs ®RDEPING INF®RMATI®N Write Purchase Orders and Payments to R J Thomas Mfg Co, Inc R J Thomas Mfg Co, inc is a small business GSA Contracts are available for federal accounts Contact Customer Service for Contract information PRICE All prices are F O B Cherokee Iowa Prices subject to change without notice Quantity discounts and freight allowance available TERMS Net due 30 days from date of invoice to those with established credit First time orders and others prepayment in full before shipment. Finance charges after 30 days Payment by credit card is accepted using {� Af1AEFIlIt�111I i v®� FREIGHT Prepaid and added to the invoice or third -party billed Weights listed are approximate and do not include packaging Shipment will be made by the quickest most economical and practical means possible Call for freight estimate Most products are shipped unassembled to minimize shipping costs Detailed assembly instructions are included with fasteners LEAD TIMES We encourage you to order as early as possible Our usual lead times run four weeks Busy season lead times can reach to six to eight weeks When you order early we can better arrange delivery to meet your needs SPECIFICATIONS Specifications were in effect when printing this catalog Since product improvements are always being made, we reserve the right to change designs specifications and discontinue products without notice Where changes have been made, rewsed products will be shipped unless specific arrangements have been made to the contrary ADDITIONAL INFORMATION Contact us if you require additional information on product specifications, assembly or installation Spec Bulletins are available on our web site MODIFICATIONS If a desired combination of features materials, options, or accessories is not covered in this catalog contact us and we will advise as to availability and price RETURN POLICY No returns are accepted without prior approval Call Customer Service for a Return Authorization (RA) number Requests must be made within thirty days of receipt of product No returns will be accepted after thirty days Products must be returned in original packaging, must not be used or damaged, and must be in resalable condition Returns may be subject to a restocking charge Return freight must be prepaid ORDER CANCELLATION Orders maybe cancelled prior to shipment Conditions will vary Orders with custom plaques/engraving, etc cannot be cancelled once we receive final design approval Orders cancelled after shipment are subject to return freight charges and restocking fees ;z 1 1.00-71#2 5002 FAX 712'-225 5'7�,G. e 318VII09aN-NON 99.986$ COME scuts& a L tOW£ L/£ 6 -*-**- 001./99 ®Md RAW-AlHOS a3H10NnH 3NIN ...K 30VUH31®NVaO :10 Ally 01918v"d 986LL Saa003N noA UO-4 NIViSU -1d1303li S,UEIS' I-lo li ld 009 OE01 OE :I°IIb6t 061 LO:I .II SB6ZZ •II Jaiytwag XDaHD SL MHSVD SHY1100 .,OOL 99 ®NV 3AId-A1HJ13 ®3HONnH 3NIN 3o aapio DIP m 99*986$ 33VUH31 aNVHD d0 AlIO L UM£ L/£ aiuQ-d 1S8�-t6 L b'MOI e8yug 0 1au«ua c� IS MOIUM ME Lz foie r N d 8 C* sf��6i 986LL caa�o1a II Cr Attachment RJ Thomas Mfg Co Bid (2148 Procurement of Recyled Plastic Park Furnishings) ILTA I:IagVicesammgg 111111101:1 PRESENTED BY AGENDA REPORT April 11, 2017 Housing Authonty Request by Habitat for Humanity San Bernardino Area, Inc for a Deferral on the Payment of Development Impact Fees and a Twelve Month Construction Extension Sandra Molina, Planning & Development Services Director RECOMMENDATION 1 Approve Addendum No 2 to the Purchase and Sale Agreement Granting a 12-Month Construction Extension, and 2 Grant a deferral of the payment of the development impact fees due prior to issuance of a certificate of occupancy 2030 VISION STATEMENT r This staff report supports Goal # 4 to Develop and Implement Successful Partnerships by working collaboratively with private sector agencies to deliver services benefiting our community BACKGROUND On May 24, 2011, the former Community Redevelopment Agency ("CRA") adopted Resolution No CRA 2011-07 approving a Purchase and Sale Agreement and Grant Deed and Affordability Covenant between the former CRA and Habitat for Humanity San Bernardino Area, Inc ("Habitat") to sell a 0 50-acre parcel to Habitat and requiring the construction of the two owner -occupied affordable homes before June 30, 2014 Affordability of the two homes is earmarked for very low and low income households The affordability covenant runs with the land for a period of forty-five years, and any change in ownership when the homes are completed will not release it If the homes are not constructed by June 30, 2014, the land automatically reverts back to the redevelopment agency, or as is the case, the Successor Agency In 2013, Habitat requested an extension to the construction completion date Based on the request, the Successor Agency adopted resolutions transferring the housing interests to the Housing Agency and granting a construction extension for a period of three years The Oversight Board ("OB") adopted resolutions on December 4, 2013 approving the Successor Agency's actions On March 25, 2014, the Housing Successor adopted a resolution accepting an Assignment and Assumption Agreement accepting the housing interests and granting a Packet' Pg 95 `G9 completed by the completion date Attached for the Council's consideration is Addendum No 2 extending the construction completion date to June 30, 2018 FISCAL IMPACT Costs incurred by the City on this item include staff and City Attorney time ATTACHMENTS • Amendment No 2 to Purchase and Sale Agreement • Letter to CM —Extension and Deferral Request APPROVALS Sandra Molina Completed Finance Completed City Attorney Completed City Manager Completed City Council Pending (PDF) (PDF) 04/04/2017 6 58 PM 04/05/2017 5 12 PM 04/05/2017 6 04 PM 04/06/2017 11 20 AM 04/11/2017 6 00 PM Packet P9 97 r ,wl Habitat r for Humanity' y San Bernardino Area, Inc March 10, 2017 Seeking to put God's love into action, Habitatfor Huma G 9 b people together to build homes, communities and hope G Harold Duffey, City Manager, City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 Re Habitat for Humanity San Bernardino Home Builds on 12569 and 12579 Michigan Street Dear Mr Duffey This letter is a follow up to my letter dated February 16, 2017 where we requested the City of Grand Terrace to waive the Development Impact Fees on this project (totaling $31,453 84) We would like to retract that request and ask for a deferral of the Development Impact Fees to homeowner occupancy We also kindly ask for a Construction Extension until June 2018 Our desire is to work with the City of Grand Terrace to get this project started, and completed, as soon as possible Habitat for Humanity San Bernardino will pay for the Plan Check and Building Permit Fees totaling $4,741 19 We have also submitted a deposit check of $6,000 00 to cover the initial Plan Check and TPM Fees We understand that the fees due to the Riverside Highland Water Company and the City of Colton Sewer fees are also our responsibility and we will pay those We do not have exact figures for those at this time HFHSB has also already paid fees of $6,213 00 covering Admin Site & Architectural Review, Tent Parcel Map, Environmental Exemption, Major Subdivision Deposit, and Minor Development Deposit Thank you for your time on this matter Sincerely, Derrick Caddell, Construction Manager dcaddell@habitatsb org 909 478 1176, ext 303 cc Sandra Molina, Planning and Development Services Director, City of Grand Terrace Yanni Demitri, Public Works Director, City of Grand Terrace Darcy McNaboe, Mayor, City of Grand Terrace Dennis Baxter, Executive Director, Habitat for Humanity San Bernardino Area, Inc DC/jad r- N a 25948 Business Center Drive, Redlands CA 92374 Phone (999) 478-1176 Fax (909) 799-9104 www habitatsb orci Packet Pg 99 Executive Director, Dennis Baxter G10 .N I AGENDA REPORT MEETING DATE April 11, 2017 COUncll Item TITLE Memorandum of Understanding with Lewis Land Developers, LLC for 53 16 Acres of City Owned Property PRESENTED BY G Harold Duffey City Manager And Sandra Molina, Planning & Development Services Director RECOMMENDATION Approve the Memorandum of Understanding between the City of Grand Terrace and Lewis Land Developers, LLC 4*10Vl6'i[97►&IiF-A14iTi14Zki This staff report supports Goal #3, "Promote Economic Development" BACKGROUND On December 13, 2016, the City Council and Lewis Land Developers, LLC ("Developer") entered into a Disposition and Development Agreement ("DDA") providing for Developer's purchase and development of approximately 53 acres of real property previously owned by the Redevelopment Agency("Properties") The DDA establishes the terms of the purchase and tasks in which Developer must undertake The DDA identifies purchase price, terms of escrow, performance timelines, and an option for the City to repurchase the land should Developer fail to develop the Properties In accordance with the DDA, Developer has a 60-day feasibility period set to expire on April 14, 2017 The purpose of the feasibility period is to allow the Developer time to determine whether development of the Properties is feasible If they determine it is feasible, then they are to deposit the balance of the purchase price no later than the close of escrow scheduled 30 days thereafter If Developer determines it is not feasible, the DDA will terminate and the Properties will be returned to City Developer's feasibility determination is dependent on Developer and City entering into a Memorandum of Understanding ("MOU") identifying, anticipated mitigation measures and allocating Developer's fair share of responsibility for the various infrastructure improvements that are anticipated to be necessary under the Specific Plan to be submitted Without the guidelines provided by the MOU, Developer may not otherwise proceed with the purchase of the Properties DISCUSSION The MOU does not supersede or modify the provisions of the DDA As identified in the DDA, Developer is required to use commercially reasonable efforts to obtain all land use entitlements required for the development of the Properties, including a Specific Packet Pg 100 G10 measures and fair share allocations for the Project The points include Streets/Circulation, Storm Drainage, Parks & Open Space, Utilities and Other (CEQA and use of railroad property to be acquired) It is important to note, that no improvements, infrastructure, or mitigation measures are being imposed by this MOU Such impositions will be part of the Specific Plan However, Developer must determine whether development of the Properties is feasible and this MOU will provide Developer assurance of such feasibility Nothing in this MOU reduces or eliminates the City's ability to approve, reject, or condition the Project at the proper time FISCAL IMPACT The City will, upon close of escrow, receive 20% of the sales price ($856,000) of the 53 16 acres, which is approximately $171,000 And receive an additional $1,712 00 in property taxes annually until the property is developed Once the property is developed, it is estimated the City could receive between $200,000 00 and $350,000 00 annually in property taxes ATTACHMENTS • Final Memorandum of Understanding_4 6 2017 pdf (PDF) APPROVALS G Harold Duffey City Manager And Sandra Molina Completed 04/06/2017 3 31 PM Finance Completed 04/06/2017 9 24 AM City Attorney Completed 04/06/2017 9 28 AM Sandra Molina Completed 04/06/2017 12 17 PM City Manager Completed 04/06/2017 2 50 PM City Council Pending 04/11/2017 6 00 PM Packet Pg 102 G10a F Developer's approval of its feasibility review for its acquisition of the City Property under the DDA and its decision to proceed with the acquisition of the Railroad Property are dependent on Developer and City entering into the understandings and agreements set forth in this MOU for the purposes of identifying certain anticipated Mitigation Measures and allocating fair share responsibility for the various infrastructure improvements that are anticipated to be necessary for the development of the Project and the Other Properties Without the certainty provided by this MOU, Developer would not otherwise proceed with the purchase of the City Property or the Railroad Property G The Parties understand that full environmental review under CEQA and/or other state, federal, and local environmental laws must be completed as part of the City's evaluation of whether to approve the Project The Parties further understand that CEQA review must be completed early enough in the planning process that environmental considerations can properly influence project design, but late enough that meaningful information is available for environmental assessment (State CEQA Guidelines, § 15004 ) Here, the Project description is still being developed and does not yet include sufficient information to enable meaningful environmental review, such that CEQA review of the broad, potential terms included in this MOU would be premature Because of this, and as set forth in greater detail below, the Parties understand and agree that nothing set forth herein commits or otherwise requires the City or any other government agency to approve, in whole or in part, the Project, and that this MOU does not govern federal, state or other local agency approvals required for the Project H Nonetheless, as a gesture of good faith and to memorialize the Parties' discussions and understandings to date, the Parties are willing to enter into this MOU which will memorialize their understanding regarding the reasonable allocation of responsibility for the Mitigation Measures that are anticipated to be necessary for the development of the Project in relation to the Other Properties OPERATIVE PROVISIONS NOW, THEREFORE, in consideration of the agreements set forth herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows Incorporation of Recitals The recitals above are true and correct and are hereby incorporated herein among the operative provisions of this MOU 2 Identity of Parties The legal identities of the parties to this MOU and their addresses are as follows a City is the City of Grand Terrace, a public body, corporate and politic The principal office of the City for purposes of this MOU is 22795 Barton Road, Grand Terrace, CA 92313 Notices to City shall be to City's principal office and clearly marked, "Attention G Harold Duffey, City Manager" b Developer is Lewis Land Developers, LLC, a Delaware limited liability company The principal office of Developer for purposes of this MOU is 1156 N Mountain Ave, Upland, CA 91786 Notices to Developer shall be to Developer's principal office and clearly marked, "Attention John M Goodman " E 5 0 N 3 d J Q Packee Pg 104 G10a c Extension by Mutual Agreement of the Parties The Parties may agree to extend the Termination Date beyond the seven (7) year base term by written agreement signed by Developer and City The City Manager, on behalf of the City, is hereby authorized to extend the Termination Date for up to four six-month periods The City Manager shall provide notice of the extension to the City Council 4 No Approval or Commitment to Approval of Project Notwithstanding any other provision of this MOU, nothing herein shall commit or otherwise require the City, or be interpreted as committing or requiring the City, to approve the Project, or any portions thereof, including the Project Entitlements Further, the Parties acknowledge and agree that the City retains full discretion with respect to the Project Entitlements, and may deny p or approve the Protect Entitlements, or any portion thereof Similarly, the City retains full 2 discretion under CEQA and other environmental laws to impose any and all feasible mitigation to reduce potentially significant impacts and to consider and adopt alternatives d J to the Protect, specifically including the "no protect" alternative It is understood and agreed by the Parties that the Protect description is still lacking many details, and that CO the Protect, once fully described, may be subject to discretionary review by governmental agencies, environmental analysis and public comment 4- 5 Fair Share Allocation of Infrastructure Requirements and Mitigation Measures After due analysis and consideration, City and Developer agree that the Mitigation Measures, the fair share allocations and the understandings set forth on Exhibit "B" attached hereto for the Project are roughly proportionate to the Project's impacts and do not exceed its fair share in relation to the Other Properties that either are benefiting from or would be expected to benefit from any such improvements 6 Development Agreement The Developer has proposed to negotiate a statutory Development Agreement pursuant to Government Code section 65864 with the City as one of the Project Entitlements to be considered by the City following the completion of the CEQA and land use review process described above The Development Agreement shall be one of the Project Entitlements If a Development Agreement is approved, the Development Agreement is anticipated to be a separate document from the DDA discussed above The Parties anticipate that any such Development Agreement, if such a Development Agreement is approved by the City and entered into between the Parties, would include a vesting term for the Project Entitlements, all subsequent entitlements for the Project, and all applicable land use regulations of not less than fifteen (15) years 7 Defaults A Party shall be in default of this Agreement if it (i) fads to fulfill its obligations u. when due, which failure is not caused by the other Party, or otherwise violates any covenant, restriction or obligation contained in this Agreement, (ii) does not negotiate the DA to good faith and upon the terms stated in this Agreement, or (iii) does not reasonably cooperate with the other in fulfilling the other's obligations under this Agreement The defaulting Party shall have thirty (30) days to cure the default Should a the defaulting Party fad to cure the default within that thirty (30) day period, the non - defaulting Party may, as its sole remedy at law or in equity, terminate this Agreement by written notice to the defaulting Party This 30-day period in no way, manner or form extends, continues, tolls or modifies the Outside Date under this Agreement Notwithstanding the terms of this section, if City defaults in its obligations under this Agreement, Developer may seek injunctive relief or specific performance to enforce its rights under this Agreement After termination of this Agreement for default of Developer, subject to cure rights, Developer shall have no rights under this Agreement M Packet Pg 106 G10a 15 Severability The provisions of this MOU are intended by the Parties to be severable and divisible and the invalidity or unenforceabdity of a provision or term herein shall not invalidate or render unenforceable the remainder of this MOU or any part thereof 16 Signed in Counterparts This MOU may be executed simultaneously or in counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same MOU 17 Indemnification Developer shall, and hereby does, indemnify, defend, protect and hold harmless City, and each of its managers, officers, directors, employees, agents, affiliates, representatives, attorneys, successors, and assigns (collectively with City, the "City Parties"), from and against all third party losses, liabilities, claims, demands, costs, damages (including liens, fines, or penalties), obligations, causes of action, disbursements, or expenses of any kind or nature whatsoever, including actual attorneys' fees, court costs, costs of arbitration, and litigation expenses (collectively, "Claims") resulting from any governmental approval or determination made by City in relation to this Agreement The foregoing indemnity and defense obligations do not apply to any Claims to the extent arising from or related to the negligent acts or willful misconduct of City or the breach or default of the City's obligations under this Agreement IN WITNESS WHEREOF, City and Developer have duly executed this Agreement as of the date of the last of the signatures below "CITY" "DEVELOPER" CITY OF GRAND TERRACE LEWIS LAND DEVELOPERS, LLC, a Delaware limited liability company By LEWIS MANAGEMENT CORP, By Name a California corporation - Its Manager Its Dated April_, 2017 APPROVED AS TO FORM By Name Its City Attorney Dated April_, 2017 11 By_ Name Its Dated April_, 2017 M O 2 N 3 m w Q Packet Pg 108 G10a THENCE SOUTH 690 19' 18" WEST A DISTANCE OF 255 15 FEET TO THE POINT OF TERMINATION, IN THE WESTERLY LINE OF SAID PORTION OF LOT 25 DESCRIBED IN DEED RECORDED IN SAID BOOK 5701, PAGE 635 OF OFFICIAL RECORDS PARCEL 3 AN EASEMENT FOR ROADWAY PURPOSES, DESCRIBED AS FOLLOWS ALL THAT PART OF THAT PORTION OF LOT 25, SECTION 5, TOWNSHIP 2 SOUTH, RANGE 4 WEST, SAN BERNARDINO MERIDIAN, AS SAID LOT IS SHOWN ON THE MAP OF 3 THE LANDS OF THE EAST RIVERSIDE LAND COMPANY, IN THE COUNTY OF SAN O BERNARDINO, STATE OF CALIFORNIA, AS PER PLAT RECORDED IN BOOK 6, PAGE 44 OF MAPS, RECORDS OF SAID COUNTY, SAID LOT ALSO BEING SHOWN ON LICENSED 3 LAND SURVEYOR'S MAP RECORDED IN BOOK 7, PAGES 65 AND 66 OF RECORDS OF SURVEY, SAID PORTION BEING THAT REAL PROPERTY CONVEYED BY DEED RECORDED IN BOOK 5786, PAGE 978 OF OFFICIAL RECORDS OF SAID COUNTY, SAID coo PART BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS THE WESTERLY 30 00 FEET OF SAID PORTION OF LOT 25, LYING EASTERLY FROM, MEASURED AT RIGHT ANGLES TO, THE SOUTHERLY PROLONGATION OF THE WEST LINE OF THAT PARCEL OF LAND CONVEYED TO THE STATE OF CALIFORNIA BY DEED RECORDED IN BOOK 4303, PAGE 150 OF OFFICIAL RECORDS OF SAID COUNTY APN(s) 1167-151-22-0-000 PARCEL B ALL THAT CERTAIN REAL PROPERTY SITUATED IN THE COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS PARCEL 1 OF THAT CERTAIN CERTIFICATE OF COMPLIANCE RECORDED OCTOBER 1, 2002 AS INSTRUMENT NO 2002-0519050 OF OFFICIAL RECORDS, IN THE OFFICE OF THE COUNTY RECORDER OF SAN BERNARDINO COUNTY EXCEPTING THEREFROM THAT PORTION OF SAID LAND CONVEYED TO THE CITY OF GRAND TERRACE REDEVELOPMENT AGENCY, A MUNICIPAL CORPORATION, MORE PARTICULARLY DESCRIBED IN THAT CERTAIN DOCUMENT RECORDED DECEMBER 19, c 2006 AS INSTRUMENT NO 2006-0873342 OF OFFICIAL RECORDS LL r c APN(s) 1167-151-68-0-000 E s 0 PARCEL C PARCEL 1 OF THAT CERTAIN LOT LINE ADJUSTMENT, RECORDED AUGUST 16, 2000 AS INSTRUMENT NO 20000294520 OF OFFICIAL RECORDS OF SAN BERNARDINO COUNTY, CALIFORNIA EXCEPTING THEREFROM THAT PORTION OF SAID LAND CONVEYED TO THE COLTON JOINT UNIFIED SCHOOL DISTRICT, A CALIFORNIA PUBLIC SCHOOL DISTRICT, MORE PARTICULARLY DESCRIBED IN THAT CERTAIN DOCUMENT RECORDED DECEMBER 19, 2006 AS INSTRUMENT NO 2006-0873344 OF OFFICIAL RECORDS L1 a Packet Pg 110 G10a COMMENCING AT THE SOUTHEAST CORNER OF SAID LOT, THENCE IN A NORTHERLY DIRECTION ALONG THE EASTERLY LINE OF SAID LOT, A DISTANCE OF 410 63 FEET TO A POINT 21877 FEET SOUTH OF THE NORTHEAST CORNER OF SAID LOT, THENCE WESTERLY AND PARALLEL TO THE NORTH LINE OF SAID LOT, A DISTANCE OF 50 FEET TO A POINT, THENCE NORTHERLY AND PARALLEL TO THE EAST LINE OF SAID LOT, A DISTANCE OF 218 77 FEET, MORE OR LESS, TO THE NORTH LINE OF SAID LOT, THENCE WESTERLY ALONG THE NORTH LINE OF SAID LOT, A DISTANCE OF 175 FEET TO A POINT, THENCE SOUTHERLY AND PARALLEL TO THE EAST LINE OF SAID LOT, A DISTANCE OF 629 4 FEET, MORE OR LESS, TO THE SOUTH LINE OF SAID LOT, THENCE EASTERLY ALONG THE SOUTH LINE OF SAID LOT, A DISTANCE OF 225 FEET, MORE OR LESS, TO THE POINT OF BEGINNING EXCEPTING THEREFROM THAT PORTION OF LOT 11, ACCORDING TO MAP SHOWING LANDS OF EAST RIVERSIDE LAND COMPANY AS PER PLAT RECORDED IN BOOK 6 OF MAPS, PAGE 44, RECORDS OF SAID COUNTY, DESCRIBED AS FOLLOWS COMMENCING 140 FEET WEST OF THE SOUTHEAST CORNER OF SAID LOT, THENCE IN A NORTHERLY DIRECTION AND PARALLEL TO THE EAST LINE OF SAID LOT A DISTANCE OF 130 FEET, THENCE IN A WESTERLY DIRECTION AND PARALLEL TO THE SOUTH LINE OF SAID LOT, A DISTANCE OF 85 FEET, THENCE IN A SOUTHERLY DIRECTION AND PARALLEL TO THE EAST LINE OF SAID LOT, A DISTANCE OF 130 FEET, THENCE EASTERLY ALONG THE SOUTH LINE OF SAID LOT A DISTANCE OF 85 FEET TO THE TRUE POINT OF BEGINNING TAX ASSESSOR'S NUMBER 1167-161-03-0-000 PARCEL B THAT PORTION OF LOT 11, ACCORDING TO MAP SHOWING LANDS OF EAST RIVERSIDE LAND COMPANY, IN THE CITY OF GRAND TERRACE, COUNTY OF SAN BERNARDINO, STATE OF CALIFORNIA, AS PER PLAT RECORDED IN BOOK 6 OF MAPS, PAGE 44, RECORDS OF SAID COUNTY, DESCRIBED AS FOLLOWS O m T 3 m J COMMENCING 140 FEET WEST OF THE SOUTHEAST CORNER OF SAID LOT, THENCE IN A NORTHERLY DIRECTION AND PARALLEL TO THE EAST LINE OF SAID LOT A DISTANCE OF 130 FEET, THENCE IN A WESTERLY DIRECTION AND PARALLEL TO THE c SOUTH LINE OF SAID LOT, A DISTANCE OF 85 FEET, THENCE IN A SOUTHERLY �'- DIRECTION AND PARALLEL TO THE EAST LINE OF SAID LOT, A DISTANCE OF 130 FEET, THENCE EASTERLY ALONG THE SOUTH LINE OF SAID LOT A DISTANCE OF 85 FEET TO E THE TRUE POINT OF BEGINNING a is TAX ASSESSOR'S NUMBER 1167-161-04-0-000 a 10 PacketPg 112 G10a EXHIBIT "B" MITIGATION MEASURES AND FAIR SHARE ALLOCATIONS FOR PROJECT I STREETS/CIRCULATION 1 Developer shall be responsible for the full width street improvements (pavement, curb, gutter, sidewalk, median, bicycle path, landscaping and lighting) for the planned 88' wide right-of-way arterial as shown on Exhibit "B-1" attached hereto, Taylor Street and Commerce Way, to the extent that Commerce Way meets Taylor Street at or south of the northerly property line of APN 1167-151-22, from Main St to the northern property 0 line of APN 1167-151-22 ("Taylor/Commerce"), as more particularly depicted on Map #3 attached hereto 3 m J 2 Except as expressly set forth in the preceding paragraph 1, City or others will be responsible for all costs and expenses associated with Taylor/Commerce north of the northerly property line of APN 1167-151-22, as more particularly depicted on Map #3 attached hereto, including, without limitation, costs and expenses associated with the acquisition of right of way and the planning, design, construction and maintenance of all Q- improvements Development of the Project Property will not be conditioned upon nor c shall Developer have responsibility for any activities, timing, costs or expenses for any N portion of Taylor/Commerce north of the northerly property line of APN 1167-151-22 3 Developer's responsibility for traffic signalization expenses shall be limited to mitigating the traffic impacts of the Developer's Project 4 With the exception of possible traffic signalization expenses as set forth in the preceding paragraph 3, Developer will not be responsible for any other work or expense related to Main Street Notwithstanding the foregoing, Developer shall have the right (but not the obligation) to make improvements, as deemed appropriate for traffic flow and/or aesthetics, subject to submittal and approval of plans by applicable governmental agencies 5 Developer will be entitled to its pro-rata fair share of funds available from SANBAG £ attributable to the improvement of Taylor/Commerce (i e , to the extent that it extends (' n south of the northerly property line of APN 1167-151-22 to Main Street) (currently estimated at 60% of the costs of such improvements), through direct reimbursement a and/or other sources such as Development Impact Fee Credits U. 6 In conjunction with the storm drain work described below, Developer will remove and d replace the surface improvements within Van Buren Street from the eastern property line E of the Protect Property to intersection with Michigan Street (pavement, curb, gutter, sidewalk (both sides) as shown on Map #4 City shall provide Developer with as -built plans to assist Developer with any owners along Van Buren Street a 7 In the event any portion of Taylor Street, Commerce Way or Van Buren Street is vacated, the underlying land (to centerline) shall revert to the private property owners along the vacated frontage on each side 12 PacketPg 114 G10a IV UTILITIES Within Taylor/Commerce, only wet and dry utilities from Main Street to the northern property line of APN 1167-151-22, as reasonably necessary for the Protect and/or the Project's connectivity to backbone services in the area shall be required No land acquisition shall be required beyond the Protect Property 2 Developer will underground electric lines on Taylor Street between southern property line of the Protect Property and Main Street as shown on Map #6 V OTHER Developer, at its sole expense, will manage and process a Specific Plan and a CEQA application for the Protect Property and the Other Properties whose owners elect to be included so long as such Other Property owners cooperate in a timely manner and their inclusion does not materially increase the expense of or materially delay the process CEQA technical studies will be conducted at the program level If and when a protect is submitted to the City for approval by any such property owner, such property owner, not Developer, shall be responsible for conducting further protect level studies The expense of such protect level studies and entitlement applications, including protect level CEQA and additional studies for their respective protects due to a change in assumptions or not being addressed by prior studies, would be the responsibility of the property owner and shall not be the responsibility of Developer, unless Developer is the applicant Developer intends to acquire the Railroad Property, which extends from Main Street on south to 1-215 (CALTRANS) on the north The area within the Railroad Property north of APN 1167-151-22 as shown on Map #2 is intended to be used in some commercial application, potentially including electronic signage or a cell tower City is amenable to such use, provided that any future use shall be subject to submittal and approval of plans and permits 3 Developer will have no responsibility for any work or expense as it relates to the existing electrical substations, high school or any Other Properties that lie immediately south of the Protect Property 4 Developer will underground electric lines on Van Buren as reasonably necessary to " complete surface improvements, so long as it does not impact or disrupt private ownership or service laterals thereto as shown on Map #4 E s 5 The Protect will be developed in phases and the improvements identified in this Exhibit "B" shall be constructed pursuant to a schedule and sequence to be agreed upon by the Q Parties 14 Packet Pg 116 �a a a 0 0 a a O' A Z N j 12 N o Parkway/Sidewalk �' Bike Lane N n " O Travel Lanes M rn -a c " � Q X CO, COh N Striped Median - °% < o n -, o N Travel Lanes m n N N v? Bike Lane o Parkway/Sidewalk n UC* Attachment Final Memorandum of Understanding_4 6 2017 pdf (2161 Lewis MOU) G10a APN II6)INI-0] SETS MDR I I992 DE BERRY ST SIT[CITY GRAND IERFACE SITEIIP DATE TRANSFER 1-1 TT ) 31 20U 000D O0 GMT4800(PJdit St rAard OWNER NAMEI VALUE TRANSFER ❑IYOhGPAND TRPACE Ox at Addu BULLDING SQUARE FEET .1. 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