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05/13/2017 SPc� rr y CITY OF GRAND TERRACE CITY COUNCIL c AGENDA • MAY 13, 2017 Community Room Special Meeting 9 00 AM 22795 Barton Road . City Hall The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available,at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www citvofgrandterrace orq <http //www cityofarandterrace orq> Ca_\ 4 %%Za7:» 4 V Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance Roll Call Attendee Name Present Absent Late I Arrived Mayor Darcy McNaboe ❑ ❑ ❑ Mayor Pro Tem Sylvia Robles ❑ ❑ ❑ Council Member Doug Wilson ❑ ❑ ❑ Council Member Bill Hussey ❑ ❑ ❑ Council Member Brian Reinarz ❑ ❑ ❑ A PUBLIC COMMENT This is the opportunity for members of the public to comment on items on the agenda only At a special meeting of the City Council, pursuant to California law, the City Council will only be taking public comment on items listed on the agenda City of Grand Terrace Page 1 Agenda Grand Terrace City Council May 13, 2017 B MAYOR AND COUNCIL TO CONDUCT VISIONING/STRATEGIC PLANNING WORKSHOP Workshop Facilitator Kelly Montgomery, Public Success Solutions Workshop will include the City Council (i) reviewing the City's Mission, Vision & Goals to ensure the continued quality of life experienced by the citizens of Grand Terrace, and (ii) provide updates on measures that will be taken to continue to achieve the core values of the organization , ADJOURN The Next Regular City Council Meeting will be held on Tuesday, May 23, 2017 at 6 00 p m Agenda item requests must be submitted in writing to the City Clerk's office no' later than 14 calendar days preceding the meeting City of Grand Terrace Page 2 City of Grand Terrace AGENDA COUNCIL STRATEGIC VISION UPDATE May 11, 2017 900 Welcoming Comments • Mayor McNaboe • City Manager, Duffey 9 15 — 9 30 Public Comment 9 30 — 9 45 Facilitator's Opening Comments • Roles -- is • Ground Rules • Agenda Review 9 45 —10 30 Where Are We? _ • Summary of Council Feedback • Benchmark Assessment • Current Status of Implementation 10 30 —10 45 BREAK 10 45 —11 15 Where Are We Going? • Validation of the Vision • Assessment of Change • Projection for Future (What needs to change?) 11 15 —12 45 How Will We Get There? LUNCH • Deciding What's Still Important • Deciding what else is important? • Identifying Priorities Public Success Solutions May 2017 Table of Contents GOAL #1 ENSURE OUR FISCAL VIABILITY 3 Strategies 1 1 Commit to a Balanced Budget 3 1 2 Identify Additional Revenue Sources 5 1 3 Review Expenditures and Seek Savings 6 14 Explore Creative Means to Provide Services 6 1 5 Ensure Appropriate Cost Recovery for Services ' 7 r GOAL #2 MAINTAIN PUBLIC SAFETY 9 Strategies 21 Ensure Staff Levels for Police Services Remain Adequate for Our Community 9 22 Invest in Critical Improvements to Infrastructure 9 GOAL #3 PROMOTE ECONOMIC DEVELOPMENT 11 Strategies 3 1 Develop Proactive Economic Development Plan to Attract New Businesses and Retain Existing Businesses 11 32 Invest in Infrastructure Needed to Support Business Attraction and Retention 12 33 Prepare for Development by Updating Zoning and Development Codes, Including the Sign Code 13 GOAL #4 DEVELOP AND IMPLEMENT SUCCESSFUL PARTNERSHIPS 14 Strategies 4 1 Work Collaboratively with Community Groups and Private and Public Sector Agencies to Facilitate the Delivery of Services Benefitting Youth, Seniors & Our Community 14 4 2 Work with Local, Regional and State Agencies to Secure Funding for Programs and Projects 14 GOAL #5 ENGAGE IN PROACTIVE COMMUNICATION 16 Strategies 5 1 Develop and Implement a Cost Effective Proactive Communications Program 16 5 2 Utilize Technology and Web -Based Tools to Disseminate Information 16 5 3 Engage the Community by Participation 17 City of Grand Terrace 2030 Vision implementation Plan, Phase 1 1 k i. Goal #20 Maintain Public Safety Public safety continues to be an exceptionally high priority for the City of Grand Terrace Public Safety includes services related to law enforcement as well as infrastructure maintenance and code enforcement Strategies, 21 Ensure Staff Levels for Police Services Remain Adequate for Our'Community City Manager 2 1 1 Work with City Council and staff to prioritize annual budget to allocate adequate funding for police services 2 1 2 Explore sales or parcel tax measure and/or special district financing to ensure adequately funded public safety Finance 2 1 1 Prioritize annual budget to allocate adequate funding for police services Sheriff's Department SD 2 1 1 Continue to provide appropriate staffing levels to maintain low crime rate and adequate response times SD 21 2 Continue to identify and implement technology -based law enforcement programs and activities at no cost to the City SD 2 1 3 Continue to enhance mutual aid relationships and identify task force -oriented law enforcement programs, such as SMASH, to increase law enforcement services in Grand Terrace 22 Invest in Critical Improvements to Infrastructure City Manager CM 2 2 1 Explore potential sale, utility, and/or parcel tax measure to fund infrastructure improvements CM 2 2 2 Continue to work with legal counsel and the Community Development and Finance Directors to gain control of former redevelopment public financing proceeds for infrastructure development purposes City of Grand Terrace 2030 Vision Implementation Plan, Phase 1 9 L Goal #5: Engage in Proactive Communication The City has a responsibility to provide transparent governance to the community and, as such, the City Council has made the development and implementation of a communications plan for residents, businesses, regional agencies, as well as internal stakeholders (staff and contractors) a priority for its Strategic Plan J Strategies. 51 Develop and Implement a Cost Effective Proactive Communication Program City Manager CM 511 Oversee the development and implementation of a comprehensive communication plan to reach residents, business interests and future economic development interests in Grand Terrace and the surrounding communities CM 5 1 2 Implement communication protocols for City staff CM 51 3 Implement communication protocols for City Council and Planning Commission Human Resources HR 51 1 Provide employees and contractors up-to-date information regarding City policies, benefits and programs HR 5 1 2 Maintain appropriate employee records 52 Utilize Technology and Web -Based Tools to Disseminate Information City Manager CM 5 2 1 Identify cost-effective means for online viewing of City Council and Planning Commission meetings and accessing meeting agendas, minutes and reports CM 5 2 2 Update the City's website design and content CM 5 2 3 Utilize electronic means of information distribution to the public including email, text, social media and RSS feeds City of Grand Terrace 2030 Vision Implementation Plan, Phase 1 16 CONTRACT LAW ENFORCEMENT COST ANALYSIS FOR FY 2017/18 Salary & Benefits FY16/17 FY17/18 Percentage Position Cost Cost Change Captain $ 326,144 $ 340,651 4 45% Lieutenant 262,653 271,993 3 56% Sergeant 225,583 233,506 3 51 % Corporal/Detective 190,264 196,514 3 28% Deputy 172,963 178,630 3 28% Deputy -Motor Officer 178,756 184,384 3 15% Motorpool Services Asst 68,463 74,920 9 43% Sheriffs Service Specialist 73,585 75,397 2 46% Secretary 1 68,782 70,138 1 97% Office Specialist 68,574 70,013 2 10% Supervising Office Specialist 82,787 84,406 1 96% Liability Insurance FY16/17 FY17/18 Percentage Cost Cost Change Code-3 Vehicles $4,757 $0 Non Code-3 Vehicles 1,534 $0 Light Trucks 1,562 $0 Medium Trucks 2,077 $0 Safety Employees $4,787 $4,702 -1 78% General Employees 496 241 -51 41 % Workers' Compensation FY16/17 FY17/18 Cost Cost Safety Employees 7 96% 7 20% Decrease General Employees (Clerical) 0 75% 0 73% Decrease RETIREMENT RATE ANALYSIS FY13/14 FY14/15 FY15/16 FY16/17 Safety Employees 48 99% 52 95% 59 09% 61 28% General Employees 26 06% 27 74% 30 39% 30 23% FY17/18 60 90% 30 41 % Cr Y OF GRAND TERRACE 2030 VISION and 2014-2020 STRATEGIC PLAN Our Mission To preserve and protect our community and its exceptional quality of life through thoughtful planning, within the constraints of fiscally responsible government Our Vision Grand Terrace is �xceptoonally safe and well managed City, known for its natural beauty and recreational opportunities, a dmant-and diverse local economy, a place where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encouraging families to come and remain for generations Our Core Values Open and Inclusive Government Honesty and Integrity Mutual Respect Goals 1 Ensure Our Fiscal Viability Commit to a Balanced Budget Exceptional Customer Service Innovation and Creativity Positive and Productive Work Environment Identify Additional Revenue Sources Review Expenditures and Seek Savings Explore Creative Means to Provide Services Ensure Appropriate Cost Recovery for Services 2 Maintain Public Safety Ensure Staff Levels for Police Services Remain Adequate for Our Community Invest in Critical Improvements to Infrastructure 3 Promote Economic Development Develop Proactive Economic Development Plan to Attract New Businesses Invest in Infrastructure Needed to Support Business Attraction and Retention Prepare for Development by Updating Zoning and Development Codes including the Sign Code 4 Develop and Implement Successful Partnerships Work Collaboratively with Community Groups, Private and Public Sector Agencies to Facilitate the Delivery of Services Benefitting Youth, Seniors and Our Community Work with Local, Regional and State Agencies to Secure Funding for Programs and Projects 5 Engage in Proactive Communication Develop and Implement a Cost Effective Proactive Communication Program Utilize Technology and Web -Based Tools to Disseminate Information Engage the Community by Participation Goal #1 Ensure Our Fiscal Viability Commit to a Balanced Budget Identify Additional Revenue Sources Review Expenditures and Seek Savings Explore Creative Means to Provide Services Ensure Appropriate Cost Recovery for Services Projects that demonstrate fiscal viability • Paid off City Hall • Ended furloughs of employees Two straight years of fiscal solvency • New revenue — PEG FEES, Alarm Fees, Franchise Fees " Full cost recovery of existing fees, development impact fees, use of special funds to allevi- ate General Fund burden and get things done Use of one time money for one time pro- jects Liquidation of redevelopment properties Street sweeping with camera innovation and cost savings, pet licensing will go online to pay your bill • Corrected imbalance of special funds like Child Care 1 Goal #2• Maintain Public Safety Ensure Staff Levels for police Services Remain,Adequate for Our Community Invest in Critical Improvements to Infrastructure $200,000 in 2014/15 money for law enforcement • Camera system — bad guys caught ALPR cameras Camera's in the park • Traffic enforcement at school, results safe streets • Special event enforcement Honey Hills — Enforcement 3 months 40 hour officer enforcement Increase code enforcement, weekend code enforcement Supporting increased neighborhood or citizen patrols Crossing Guard • Secured redevelopment bond funds - using 20% for infrastructure Goal #3 Promote Economic Development Develop Proactive Economic Development Plan to Attract New Businesses Invest in Infrastructure Needed to Support Business Attraction and Retention Prepare for Development by Updating Zoning and Development Codes including the Sign Code City's MIDAS program, booklet, for sale signs, partnerships with businesses • OneSource, McDuffee, Existing Businesses • New developers, Food Connection, Firey Grill • Lewis Group • Stater Bros, and Miguel's, Greenbrier, Daryl Moore ICSC, CHPDEVCO Pavement Condition Index of all our streets • 5 year tree trimming program • Repair and replace side walk repair in city - 5-year CIP • Million dollars in street improvements this year Goal #4• Develop and Implement Successful Partnerships Work Collaboratively with Community Groups, Private and Public Sector Agencies to Facilitate the Delivery of Services Benefitbng Youth, Seniors and Our Community Work with Local, Regional and State Agencies to Secure Funding for Programs and Projects Blue Mountain Senior Bus program Lunch program CDBG grant Community Benefits Grants School District —facility use agreements • Summer camp • Summer swim • Dog park committee • Skate park - • Blue mountain trail • Partnership with San Bag and Caltrans for 1-215 project • State Senator and Assembly members to get our $4M in bond proceeds • Assembly member to support EIFD and Cap and Trade grants • Received active transportation grant for walkable communities • Received $400,000 grant for safety improvements on Mt Vernon • Partnered with Riverside County jointly paving and striping Main St • Blue Mountain Outlook • Christmas tree lighting ceremony with city, citizens and private investors • Fee waiver for all community events f Goal #5 Engage in Proactive Communication Develop and Implement a Cost Effective Proactive Communication Program Utilize Technology and Web -Based Tools to Disseminate Information Engage the Community by Participation Use of Web page to promote community activities Use of Kiosk to promote events • Arts Show • Country Fair • Blue Mountain Hike • Clean up day r • Household Hazardous waste events • Activity guide with REC center Live stream Council meeting Improvements of Channel 3 coming 100 likes on Facebook