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06/13/2017s CITY OF GRAND TERRACE, 4 AGENDA & STAFF REPORTS FOR THE REGULAR MEETING OF THE CITY COUNCIL AND THE CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY Tuesday, June 13, 2017 6.00 p.m. Regular Meeting COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313 Darcy McNaboe, Mayor r Sylvia Robles, Mayor Pro Tern Doug Wilson, Council Member r Bill Hussey, Council Member Brian Reinarz, Council Member G Harold Duffey, City Manager Richard L Adams, City Attorney Debra Thomas, City Clerk Linda Phillips, Child Care Director Alan French, Public Works Director Sandra Molina, Planning & Development Services Director Cynthia A Fortune, Assistant City Manager The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6 00 p m ADDENDUM TO AGENDA CITY OF GRAND TERRACE CITY COUNCIL AND CITY COUNCIL AS SUCCESSOR AGENCY TO THE FORMER COMMUNITY REDEVELOPMENT AGENCY JUNE 13, 2017 6 OOP M REGULAR MEETING COUNCIL CHAMBERS, GRAND TERRACE CIVIC CENTER 22795 BARTON ROAD, GRAND TERRACE G NEW BUSINESS 9 License Agreement Between Colton Joint Unified School District (CJUSD) and`the City of Grand Terrace for Recreational Use of School District Facilities Agreement is attached 1 CITY OF GRAND TERRACE p CITY COUNCIL AND SUCCESSOR AGENCY - AGENDA • JUNE 133 2017 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road A B The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during' normal business hours In addition, such documents will be posted on the City's website at www cityofgrandterrace orq <http //www cityofgrandterrace orq> 1 CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance Roll Call Attendee Name ; Present I Absent ' Late Arrived Mayor Darcy McNaboe ❑ ❑ ❑ Mayor Pro Tern Sylvia Robles ❑ ❑ ❑ Council Member Doug Wilson ❑ ❑ ❑ Council Member Bill Hussey ❑ ❑ ❑ Council Member Brian Reinarz ❑ ❑ L ❑ SPECIAL PRESENTATIONS - NONE CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial City of Grand Terrace Page 1 Agenda Grand Terrace City Council and Successor Agency June 13, 2017 request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting D CITY COUNCIL COMMUNICATIONS Council Member Brian Reinarz Council Member Bill Hussey Council Member Doug Wilson Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E PUBLIC HEARINGS - NONE F UNFINISHED BUSINESS - NONE G NEW BUSINESS 7 Award of June 2017 Community Benefit Funds RECOMMENDATION , 1 Approve the award of $2,000 from City's Community Benefits Fund to the Drug Alternative Program `to help offset the cost of a lawnmower purchased for the DAP's Work Therapy Program 2 Approve the award of $2,000 from the City's Community Benefits Fund to the Friends of the Grand Terrace Library to help cover the costs of the Grand Terrace Branch Library's 2017 Summer Reading program DEPARTMENT FINANCE 8 Award Contractor Agreement for the Construction of Grand Terrace Dog Park to Clean Cut Landscape, Inc RECOMMENDATION 1 Award the attached Contractor Agreement for the construction of Grand Terrace Dog Park to Clean Cut Landscape Inc , in the amount of $373,525 15 2 Authorize the City Manager to execute the Contractor Agreement and any change orders DEPARTMENT PUBLIC WORKS City of Grand Terrace Page 3 Agenda Grand Terrace City Council and Successor Agency June 13, 2017 DEPARTMENT CITY MANAGER 13 Continue Deliberations of the Budget for Fiscal Year 2017-2018 RECOMMENDATION t 1 Continue Deliberations on the City of Grand Terrace Annual Budget for Fiscal Year 2017-2018, 2 Approve proposed budget requests, and 3 Direct staff to prepare the FY2017-18 Budget in accordance with the approved items above and return to City Council for adoption on June 27, 2017 DEPARTMENT CITY MANAGER H CITY MANAGER COMMUNICATIONS I RECESS TO CLOSED SESSION CLOSED SESSION y CONFERENCE WITH REAL PROPERTY NEGOTIATORS, pursuant to Government _ Code Section 54957 6 i City designated representatives Richard L Adams II, City Attorney _ Unrepresented employee City Manager RECONVENE TO OPEN SESSION REPORT OUT OF CLOSED SESSION J ADJOURN l The Next Regular City Council Meeting will be held on Tuesday, June 27, 2017 at 6 00 p m Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting City of Grand Terrace Page 5 �� B3 i r ` AGENDA REPORT MEETING DATE June 13, 2017 Council Item TITLE Master Agreement Between the City of Grand Terrace and State of -California (Caltrans) PRESENTED BY Sandra Molina, Planning & Development Services Director RECOMMENDATION Adopt a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING A MASTER AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT 2030 VISION STATEMENT This staff report supports Goal #2 "Maintain Public Safety" by investing in improvements to public infrastructure, and Goal #4 "Develop and Implement Successful Partnerships" by working with local, regional and state agencies to secure funding for projects BACKGROUND/DISCUSSION The City was awarded a $295,000 Active Transportation Program grant that would fund the City's first Active Transportation Plan Subsequently, the City Council approved a contract between the City and KTUA for development of the Plan The funding for this project was obtained through State funds While the funding was allocated by the California Transportation Commission, Caltrans guidelines require a Program Supplement Agreement to,be signed between Caltrans and the City in order to receive invoice reimbursements On April 25, 2017, the City Council adopted Resolution No 2017-08 approving a Program Supplement Agreement to Administering Agency -State Master Agreement and authorizing the City Manager to execute the Agreement However, Caltrans has informed the City that the Master Agreement must also be approved Therefore, attached for Council consideration is a Resolution approving a Master Agreement Administering Agency -State Agreement for State Funded Projects r and authorizing the City Manager to execute the Agreement FISCAL IMPACT Packet 0g 7 �B3a a RESOLUTION NO 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING A MASTER AGREEMENT ADMINISTERING AGENCY -STATE AGREEMENT FOR STATE FUNDED PROJECTS BETWEEN THE CITY OF GRAND TERRACE AND STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT N WHEREAS, the City of Grand Terrace submitted an State of California Active r Transportation Program Cycle 2 grant application for the preparation of an Active Transportation Plan, and d WHEREAS, the City of Grand Terrace was awarded a grant in the amount of a� L $295,000, and a L d WHEREAS, on December 8, 2016, the California Transportation Commission ) approved the City's allocation request, and 2 M WHEREAS, on April 25, 2017, the City Council adopted Resolution No 2017-08 N v r approving Program Supplement Agreement No P50 to Administering Agency -State Agreement for State Funded Projects NO 00507S, and d d WHEREAS, on May 31, 2017, the City of Grand Terrace received a Master a Agreement Administering Agency -State Agreement for State Funded Projects, and r WHEREAS, on June 13, 2017, the City Council of the City of Grand Terrace held a public meeting at the Grand Terrace City Hall Council Chambers located 22795 0 Barton Road, and 3 0 N WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred d E NOW THEREFORE, it is hereby found, determined, and resolved by the City Council of the City of Grand Terrace, as follows a 1 The City Council hereby specifically finds that all of the facts set forth in the above Recitals, are true and correct 2 The City Council hereby approves Master Agreement Administering Agency - State Agreement for State Funded Projects between the City of Grand Terrace and State of California, Department of Transportation, attached hereto .� 3 The City Council hereby authorizes the City Manager as the City Official Page 1 of 2 Packet Pg 9 Bab MASTER AGREEMENT ADMINISTERING AGENCY -STATE AGREEMENT FOR STATE -FUNDED PROJECTS 08 City of Grand Terrace District Administering Agency Agreement No 00507S �a L U This AGREEMENT, is entered into effective this day of 20 , by and between the City of Grand Terrace, hereinafter referred to as "ADMINISTERING AGENCY," and the State of California, acting by and through its Department of Transportation (Caltrans), � hereinafter referred to as "STATE", and together referred to as "PARTIES" or individually as a a "PARTY " L d r fA l0 RECITALS M T 9 WHEREAS, the Legislature of the State of California has enacted legislation by which certain State funds are made available for use on local transportation related projects of public entities qualified to act as recipients of these state funds, and C- 2 WHEREAS, ADMINISTERING AGENCY has applied to the California Transportation Commission (CTC) and/or STATE for funding from either the State Transportation Improvement Program (STIP), or other State -funded programs (herein referred to as STATE FUNDS), as defined in the Local Assistance Program Guidelines (LAPG), for use on local authorized transportation related projects as a local administered project(s), hereinafter referred to as "PROJECT", and 3 WHEREAS, said PROJECT will not receive any federal funds, and 4 WHEREAS, before STATE FUNDS will be made available for PROJECT, ADMINISTERING Q AGENCY and STATE are required to enter into an agreement to establish terms and conditions w applicable to the ADMINISTERING AGENCY when receiving STATE FUNDS for a designated PROJECT facility and to the subsequent operation and maintenance of that completed facility E NOW, THEREFORE, the PARTIES agree as follows a Page 1 of 16 Packet Pg 11 Bab advertising for bids, awarding of a contract and project development contract administration 10 ADMINISTERING AGENCY's eligible costs for construction engineering includes actual Inspection and supervision of PROJECT construction work, construction staking, laboratory and field testing, and the preparation and processing of field reports, records, estimates, final reports, and allowable expenses of employeestconsultants engaged in such activities 11 Unless the PARTIES agree otherwise in writing, ADMINISTERING AGENCY's employees or its sub -contractor engineering consultant shall be responsible for all PROJECT engineering work 12 ADMINISTERING AGENCY shall not proceed with final design of PROJECT until final environmental approval of PROJECT Final design entails the design work necessary to complete the PS&E and other work necessary for a construction contract but not required earlier for environmental clearance of that PROJECT 13 If PROJECT is not on STATE -owned right-of-way, PROJECT shall be constructed in accordance with Chapter 11 of the Local Assistance Procedures Manual (LAPM) that describes minimum statewide design standards for local agency streets and roads The design standards for projects off the National Highway System (NHS) allow STATE to accept either the STATE's minimum statewide design standards or the approved geometric design standards of ADMINISTERING AGENCY Additionally, for projects off the NHS, STATE will accept ADMINISTERING AGENCY -approved standard specifications, standard plans, materials sampling and testing quality assurance programs that meet the conditions described in the then current Local Assistance Procedures Manual 14 If PROJECT involves work within or partially within STATE -owned right-of-way, that PROJECT shall also be subject to compliance with the policies, procedures and standards of the STATE Project Development Procedures Manual and Highway Design Manual and where appropriate, an executed cooperative agreement between STATE and ADMINISTERING AGENCY that outlines the PROJECT responsibilities and respective obligations of the PARTIES ADMINISTERING AGENCY and its' contractors shall each obtain an encroachment permit through STATE prior to commencing any work within STATE rights of way or work which affects STATE facilities 15 When PROJECT is not on the State Highway System (SHS) but includes work to be performed by a railroad, the contract for such work shall be prepared by ADMINISTERING AGENCY or by STATE, as the PARTIES may hereafter agree In either event, ADMINISTERING AGENCY shall enter into an agreement with the railroad providing for future maintenance of protective devices or other facilities installed under the contract 16 The Department of General Services, Division of the State Architect, or its designee, shall review the contract PS&E for the construction of buildings, structures, sidewalks, curbs and related facilities for accessibility and usability ADMINISTERING AGENCY shall not award a PROJECT construction contract for these types of improvements until the State Architect has issued written approval stating that the PROJECT plans and specifications comply with the provisions of sections 4450 and 4454 of the California Government Code, if applicable Further requirements and guidance are provided to Title 24 of the California Code of Regulations 17 ADMINISTERING AGENCY shall provide or arrange for adequate supervision and inspection of each PROJECT While consultants may perform supervision and inspection work for PROJECT with a fully qualified and licensed engineer, ADMINISTERING AGENCY shall provide a Page 3 of 16 M N N a Packet Pg� 13 r'B3b ARTICLE II - RIGHTS OF WAY 1 No contract for the construction of a STATE FUNDED PROJECT shall be awarded until all necessary rights of way have been secured Prior to the advertising for construction of PROJECT, ADMINISTERING AGENCY shall certify and, upon request, shall furnish STATE with evidence that all necessary rights -of -way are available for construction purposes or will be available by the time of award of the construction contract 2 The furnishing of rights of way by ADMINISTERING AGENCY as provided for herein includes, and is limited to, the following, unless the PROGRAM SUPPLEMENT provides otherwise (a) Expenditures to purchase all real property required for PROJECT free and clear of [lens, conflicting easements, obstructions and encumbrances, after crediting PROJECT with the fair market value of any excess property retained and not disposed of by ADMINISTERING AGENCY (b) The cost of furnishing of right-of-way as provided for herein includes, in addition to real property required for the PROJECT, title free and clear of obstructions and encumbrances affecting PROJECT and the payment, as required by applicable law, of damages to owners of remainder real property not actually taken but injuriously affected by PROJECT (c) The cost of relocation payments and services provided to owners and occupants pursuant to Government Code sections 7260-7277 when PROJECT displaces an individual, family, business, farm operation or nonprofit organization (d) The cost of demolition and/or the sale of all improvements on the right-of-way after credit is recorded for sale proceeds used to offset PROJECT costs (e) The cost of all unavoidable utility relocation, protection or removal (f) The cost of all necessary hazardous material and hazardous waste treatment, encapsulation or removal and protective storage for which ADMINISTERING AGENCY accepts responsibility and where the actual generator cannot be identified and recovery made 3 ADMINISTERING AGENCY agrees to indemnify and hold STATE harmless from any liability that may result in the event the right-of-way for a PROJECT, including, but not limited to, being clear as certified or if said right-of-way is found to contain hazardous materials requiring treatment or removal to remediate in accordance with Federal and State laws ADMINISTERING AGENCY shall pay, from its own non -matching funds, any costs which anse out of delays to the construction of PROJECT because utility facilities have not been timely removed or relocated, or because nghts-of-way were not available to ADMINISTERING AGENCY for the orderly prosecution of PROJECT work Page 5 of 16 2 Q Packet'Pg 15 Bab ARTICLE IV - FISCAL PROVISIONS 1 All contractual obligations of STATE are subject to the appropriation of resources by the Legislature and the allocation of resources by the CTC 2 STATE'S financial commitment of STATE FUNDS will occur only upon the execution of this AGREEMENT, the execution of each project -specific PROGRAM SUPPLEMENT and/or STATE's approved finance letter 3 ADMINISTERING AGENCY may submit signed duplicate invoices in arrears for reimbursement of allowable PROJECT costs on a monthly or quarterly progress basis once the project -specific H PROGRAM SUPPLEMENT has been executed by STATE L i/ 4 ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six 0 months commencing after the STATE FUNDS are encumbered on either the project -specific r PROGRAM SUPPLEMENT or through a project -specific finance letter approved by STATE 4) STATE reserves the right to suspend future allocations and invoice payments for any on -going or future STATE FUNDED project performed by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period Q L d i+ 5 Invoices shall be submitted on ADMINISTERING AGENCY letterhead that includes the address of ADMINISTERING AGENCY and shall be formatted in accordance with Chapter 5 of the LAPM M 6 Invoices must have at least one copy of supporting backup documentation for allowable costs incurred and claimed for reimbursement by ADMINISTERING AGENCY Acceptable backup documentation includes, but is not limited to, agency's progress payment to the contractors, copies of cancelled checks showing amounts made payable to vendors and contractors, and/or a computerized summary of PROJECT costs E 7 Payments to ADMINISTERING AGENCY can only be released by STATE as reimbursements of actual allowable PROJECT costs already incurred and paid for by ADMINISTERING AGENCY 8 An indirect cost allocation plan and related documentation are to be provided to STATE (Caltrans Audits & Investigations) annually for review and approval prior to ADMINISTERING AGENCY seeking reimbursement of indirect cost incurred within each fiscal year being claimed for reimbursement The indirect cost allocation plan must be prepared in accordance with the requirements set forth in Office of Management and Budget Circular A-87 and Chapter 4 of the Local Assistance Procedures Manual r c 9 STATE will withhold the greater of either two (2) percent of the total of all STATE FUNDS E encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING AGENCY submits the Final Report of Expenditures for each completed PROGRAM SUPPLEMENT a PROJECT 10 The estimated total cost of PROJECT, the amount of STATE FUNDS obligated, and the required matching funds may be adjusted by mutual consent of the PARTIES with an allocation letter and finance letter STATE FUNDING may be increased to cover PROJECT cost increases only if such additional funds are available and the CTC and/or STATE concurs with that increase in the form of an allocation and finance letter Page 7 of 16 ` `Packet=Pg 17 sB3b forth in 23 CFR Parts 140, 645 and 646 when contracting with railroad and utility companies r' 19 Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under OMB Circular A-87, 48 CFR, Chapter 1, Part 31, 23 CFR Parts 140, 645 and 646 or 49 CFR, Part 18, are subject to repayment by ADMINISTERING AGENCY to STATE 20 Upon written demand by STATE, any overpayment to ADMINISTERING AGENCY of amounts invoiced to STATE shall be returned to STATE 21 Should ADMINISTERING AGENCY fad to refund any moneys due STATE as -provided herein cc or should ADMINISTERING AGENCY breach this AGREEMENT by fading to complete PROJECT without adequate justification and approval by STATE, then, within thirty (30) days of demand, or U within such other period as may be agreed to in writing between the PARTIES hereto, STATE, acting through the State Controller, the State Treasurer, the CTC or any other public entity or agency, may intercept, withhold and demand the transfer of an amount equal to the amount paid a by or owed to STATE for each PROJECT, from future apportionments, or any other funds due ADMINISTERING AGENCY from the Highway Users Tax Fund or any other sources of funds, a and/or may also withhold approval of future STATE FUNDED projects proposed by °= ADMINISTERING AGENCY a 22 Should ADMINISTERING AGENCY be declared to be in breach of this AGREEMENT or otherwise in default thereof by STATE, and if ADMINISTERING AGENCY is constituted as a joint powers authority, special district, or any other public entity not directly receiving funds through the State Controller, STATE is authorized to obtain reimbursement from whatever sources of funding C- are available, including the withholding or transfer of funds, pursuant to Article IV - 21, from those constituent entities comprising a joint powers authority or by bringing of an action against d ADMINISTERING AGENCY or its constituent member entities, to recover all funds provided by STATE hereunder 23 ADMINISTERING AGENCY acknowledges that the signatory party represents the ADMINISTERING AGENCY and further warrants that there is nothing within a Joint Powers Agreement, by which ADMINISTERING AGENCY was created, if any exists, that would restrict or otherwise limit STATE's ability to recover STATE FUNDS improperly spent by ADMINISTERING AGENCY in contravention of the terms of this AGREEMENT Page 9 of 16 r a Packet Pg 19 63 b 7 Any subcontract entered into by ADMINISTERING AGENCY as a result of this AGREEMENT shall contain all of the provisions of Article IV, FISCAL PROVISIONS, and this ARTICLE V, AUDITS, THIRD -PARTY CONTRACTING, RECORDS RETENTION AND REPORTS and shall mandate that travel and per diem reimbursements and third -party contract reimbursements to subcontractors will be allowable as PROJECT costs only after those costs are incurred and paid for by the subcontractors 8 To be eligible for local match credit, ADMINISTERING AGENCY must ensure that local match funds used for a PROJECT meet the fiscal provisions requirements outlined in ARTICLE IV in the same manner that is required of all other PROJECT expenditures 9 In addition to the above, the pre -award requirements of third -party contractor/consultants with ADMINISTERING AGENCY should be consistent with LOCAL ASSISTANCE PROCEDURES Page 11 of 16 a t. Packet Pg 21 10 ADMINISTERING AGENCY hereby certifies that it does not now have nor shall it acquire any financial or business interest that would conflict with the performance of any PROJECT initiated under this AGREEMENT 11 ADMINISTERING AGENCY warrants that this AGREEMENT was not obtained or secured through rebates, kickbacks or other unlawful consideration either promised or paid to any STATE employee For breach or violation of this warranty, STATE shall have the right, in its sole discretion, to terminate this AGREEMENT without liability, to pay only for PROJECT work actually performed, or to deduct from a PROGRAM SUPPLEMENT price or otherwise recover the full amount of such rebate, kickback, or other unlawful consideration 12 Any dispute concerning a question of fact arising under this AGREEMENT that is not disposed N of by agreement shall be decided by the STATE's Contract Officer, who may consider any written R or verbal evidence submitted by ADMINISTERING AGENCY The decision of the Contract w Officer, issued in writing, shall be conclusive and binding on the PARTIES on all questions of fact 0 considered and determined by the Contract Officer c d 13 Neither the pending of a dispute nor its consideration by the Contract Officer will excuse the ADMINISTERING AGENCY from full and timely performance in accordance with the terms of this AGREEMENT and each PROGRAM SUPPLEMENT a L d 14 Neither STATE nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by ADMINISTERING AGENCY under or in connection with any work, authority or jurisdiction of ADMINISTERING AGENCY N arising under this AGREEMENT It is understood and agreed that ADMINISTERING AGENCY shall fully defend, indemnify and save harmless STATE and all of its officers and employees from all claims and suits or actions of every name, kind and description brought forth under, including a but not limited to, tortuous, contractual, inverse condemnation or other theories or assertions of d liability occurring by reason of anything done or omitted to be done by ADMINISTERING AGENCY d under this AGREEMENT 15 Neither ADMINISTERING AGENCY nor any officer or employee thereof is responsible for any °' injury, damage or liability occurring by reason of anything done or omitted to be done by, under or in connection with any work, authonty or jurisdiction arising under this AGREEMENT It is , understood and agreed that STATE shall fully defend, indemnify and save harmless the = ADMINISTERING AGENCY and all of its officers and employees from all claims, suits or actions E of every name, kind and description brought forth under, including but not limited to, tortuous, 0 contractual, inverse condemnation and other theories or assertions of liability occurring by reason r of anything done or omitted to be done by STATE under this'AGREEMENT Q r c d 16 In the event of (a) ADMINISTERING AGENCY failing to timely proceed with effective s PROJECT work in accordance with the project -specific PROGRAM SUPPLEMENT, (b) failing to 0 maintain any applicable bonding requirements, and (c) otherwise materially violating the terms and a conditions of this AGREEMENT and/or any PROGRAM SUPPLEMENT, STATE reserves the right to terminate funding for that PROJECT upon thirty (30) days' written notice to ADMINISTERING AGENCY 17 No termination notice shall become effective if, within thirty (30) days after receipt of a Notice of Termination, ADMINISTERING AGENCY either cures the default involved or, if the default is not reasonably susceptible of cure within said thirty (30) day period the ADMINISTERING Page 13 of 16 t Packet Pg 23 Bab EXHIBIT A - FAIR EMPLOYMENT PRACTICES ADDENDUM 1 In the performance of this Agreement, ADMINISTERING AGENCY will not discriminate against any employee for employment because of race, color, sex, sexual orientation, religion, age, ancestry or national origin, physical disability, medical condition, marital status, political affiliation, family and medical care leave, pregnancy leave, or disability leave ADMINISTERING AGENCY will take affirmative action to ensure that employees are treated during employment without regard to their race, sex, sexual orientation, color, religion, ancestry, or national origin, physical disability, medical condition, marital status, political affiliation, family and medical care leave, pregnancy leave, or disability leave Such action shall include, but not be limited to, the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship ADMINISTERING AGENCY shall post in conspicuous places, available to employees for employment, notices to be provided by STATE setting forth the provisions of this Fair Employment section 2 ADMINISTERING AGENCY, its contractor(s) and all subcontractors shall comply with the a provisions of the Fair Employment and Housing Act (Gov Code, 1290-0 et seq ), and the N applicable regulations promulgated thereunder (Cal Code Regs , Title 2, 7285 0, et seq ) The applicable regulations of the Fair Employment and Housing Commission implementing Government Code section 12900(a-0, set forth in Chapter 5 of Division 4 of Title 2 of the N California Code of Regulations are incorporated into this AGREEMENT by reference and made a part hereof as if set forth in full Each of the ADMINISTERING AGENCY'S contractors and all subcontractors shall give written notice of their obligations under this clause to labor organizations C- with which they have a collective bargaining or other agreements, as appropriate d 3 ADMINISTERING AGENCY shall include the nondiscrimination and compliance provisions of this clause in all contracts and subcontracts to perform work under this AGREEMENT 4 ADMINISTERING AGENCY will permit access to the records of employment, employment advertisements, application forms, and other pertinent data and records by STATE, the State Fair Employment and Housing Commission, or any other agency of the State of California designated by STATE, for the purposes of investigation to ascertain compliance with the Fair Employment section of this Agreement 5 Remedies for Willful Violation r c d (a) STATE may determine a willful violation of the Fair Employment provision to have occurred s upon receipt of a final judgment to that effect from a court in an action to which ADMINISTERING AGENCY was a party, or upon receipt of a written notice from the Fair Employment and Housing a Commission that it has investigated and determined that ADMINISTERING AGENCY has violated the Fair Employment Practices Act and had issued an order under Labor Code section 1426 which has become final or has obtained an injunction under Labor Code section 1429 (b) For willful violation of this Fair Employment Provision, STATE shall have the right to terminate this Agreement either in whole or in part, and any loss or damage sustained by STATE in securing the goods or services thereunder shall be borne and paid for by ADMINISTERING AGENCY and by the surety under the performance bond, if any, and STATE may deduct from any moneys due Page 15 of 16 Packet Pg 25 r AGENDA REPORT MEETING DATE June 13, 2017 Council Item TITLE Notice of Completion for Pico Street Improvement PRESENTED BY Alan French, Public Works Director RECOMMENDATION Direct City Manager to execute and Staff to file a Notice of Completion for the north side Pico Street Grind and Overlay Improvements 2030 VISION STATEMENT This staff report supports 2030 Vision Goal #2 to maintain public safety by investing in critical improvements to infrastructure Y BACKGROUND Aegis -Pico Housing L P has completed development for a 12-lot subdivision on Pico Street at Pascal Avenue The subdivision, Tract 18793, required typical excavations for new utilities As an off -site street improvement, Aegis -Pico Housing, L P was required to pave the eastbound lane of Pico Street along the frontage of the new tract, and staff entered into negotiations with the developer to complete the grinding and overlay of the westbound lane (North Side) during their development project to take advantage of better prices through the "economy of scale," and minimize disruption to the public DISCUSSION On May 9, 2017, City Council approved a Reimbursement Agreement with Aegis -Pico Housing L P for the improvements made to the westbound lane of Pico Street All work was completed and a Notice of Completion for the Pico Street grind and 1 5 inch asphalt overlay improvements needs to be filed with the San Bernardino County Recorder's Office Staff is recommending the City Council accept the improvements to Pico Street, and direct Staff to file a Notice of Completion with the San Bernardino County Recorder's Office FISCAL IMPACT There is no fiscal impact to file the Notice of Completion ATTACHMENTS • Notice of Completion (DOCX) Packet Pg -27 RECORDING REQUESTED BY Boa la CITY OF GRAND TERRACE PUBLIC WORKS DEPARTMENT 22795 BARTON ROAD GRAND TERRACE, CA 92313 WHEN RECORDED MAILTO CITY OF GRAND TERRACE OFFICE OF THE CITY CLERK 22795 BARTON ROAD GRAND TERRACE CA 92313 THS SPACE FOR RECORDERS USE ONLY � NOTICE OF COMPLETION N E To be recorded with County Recoi der - o Within 10 days after completion Q- No recording fee d m Notice is hereby given by the undersigned owner, a public entity of the State of Califorma, that a public work of L U) improvement has been completed, as follows 0 a Project title or description of work Pico Street Grind and Overlay Improvements c Date of Completion Date of this notice r m C Nature of owner City of Grand Terrace, public entity 0 0 Inteiest or estate of owner Public Roadway m 0 r 0 z Address of owner 22795 Barton Road, Grand Terrace, CA 92313 N Name of contractor T Maus Grading & Paving Inc N c 0 Street or legal description of site Pico Street from Pascal Avenue to Reed Avenue d c. E Dated Owner - CITY OF GRAND TERRACE 0 (Name of Public Entity) o a) By c City Manager, City of Grand Terrace z STATE OF CALIFORNIA) ss COUNTY OF SAN d s BERNARDINO) r a I am the City Manager of the City of Grand Terrace , the public entity which executed the foregoing notice and on whose behalf I make this venfication, I have read this notice, know its contents, and the same is true I certify under penalty of perjury that the foregoing is true and correct ExecutedatGRANDTERRACE Califormaon (Date) City Manager, City of Grand Terrace T Packet Pg 29 ` B5 i tAGENDA REPORT MEETING DATE June 13, 2017 Council Item TITLE Request by Resident Jeff Senior for a Waiver of Filing Fees for a Monthly Car Show PRESENTED BY Sandra Molina, Planning & Development Services Director RECOMMENDATION Waive the Filing Fees in the Amount of Ninety Seven Dollars ($97 00) for a Classic Car Show 2030 VISION STATEMENT This item supports Goal 4 to "Develop and Implement Successful Partnersh►ps" BACKGROUND/DISCUSSION / Grand Terrace resident Jess Senior is proposing a monthly classic car show at 22401 Barton within the commercial center that the former State Bros was located which now contains a number of restaurant and commercial uses The car show is proposed on the third Saturday of each month until December from 5 00 p m to 8 00 p m The first car -`� show would be on June 17, 2017 � t Because at this point it is unknown how successful the monthly car show will be, Staff has recommended that Mr Senior submit a one-time Land Use application to allow a temporary land use with a six month trial period, and allow the event to be re-evaluated Mr Senior is requesting that the City Council consider the waiver of the $97 filing fee A check covering the filing fee has been submitted and is being held pending�the outcome of the request Attachment 1 includes, the fee waiver request FISCAL IMPACT The City's General Fund would not receive up to $97 00 in filing fees for the temporary use ATTACHMENTS • LU 17-48 Application pdf APPROVALS Sandra Molina Completed Finance Completed City Attorney Completed (PDF) 06/07/2017 11 58 AM 06/07/2017 2 49 PM 06/07/2017 3 18 PM Packet Pg 30 65a „t, CITY OF GRAND TERRACE Land Use Applrcahon Commwuty Development Department 22"95 Bation Road Grand Terrace, CA 92313 1909E 824 6621 Generallnformatton i Fde Na - ----OFFICE USE ONLY Related Files F _ Rq Kd $ Recr�v 'By D2 Spb(Y tted +/( Categorical1 e ptson (if appbcable) - Approval Date. Approved Br Vy If Applicant: Address — -- --_ — Phont. Fa, T Additional Contact Person (Please Sprafy 'came, Compan), Tide) Address 5 7- Ph Contact Person mail Address m +t L. C a ^oL onr (Fac E mail Address gal Property Owner VI KI, Pro zrkes Address ' _ — I�{ a-3/57 Pol't1l, Ott R�_6 _15 __ � ' '_'-- Phone Fax ' E marl Address (oq7- 2g�q-9 r�or1,� QEIIIII�- �J�netnc c yr hog, cam, Detailed Description of Proposed Project tattach additional sheets if necessary) ZLe_M C e'/!"A .f/`1E7t4.j Atil,rK 07Awc ®et. 7 Project �� Qr "`Y ' `"""` « `" a� {,Assessors Parcel Number{sr � Pagel of 2 r to tr 0 s U eD 0 N a C 0 two v C. to CIO J w C a> E s t� 0 .r Q Packet,7P7 32 B5a June 2 2017 City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 To The City of Grand Terrace Council Members Subject Fee Waiver Dear Grand Terrace City Council Members, RECEIVED MAY 0 6 2017 Communfiy DMIOPMant Department Both myself, Jeff Senior and Lawerance Bonilla are long time residents of Grand Terrace and are the planners for The Classic Car Show that will be held on Saturday, June 17, 2017 from Spin - 8pm Located at 22401 Barton Road in Grand Terrace This event will be a good opportunity for the city of Grand Terrace and its residents As well as bring revenue into the city for the local businesses We are asking that the city waive all fees and Grant the Community Grant Fund for this event on behalf of the residents of Grand Terrace Future shows will be held on every third Saturday of the month from 5pm - 8pm Thank you for your support and we hope to see you there, Jeff Senior Lawerence Bonilla CO 0 N N a c 0 R U_ Q a a CO ti J r C d E s V R Q Packet Pg 34 5j j e V SEAVIC NOT Attachment LU 17-48 Application pdf (2208 Car Show Waiver Request) B6 MEETING DATE June 13, 2017 Council item TITLE Auditor-Controller/Treasurer/Tax Collector Agreement for Collection of Special Taxes, Fees, and Assessments Fiscal Year 2017-18 ' PRESENTED BY Alan French, Public Works Director RECOMMENDATION ' Approve the Auditor-Controller/Treasurer/Tax Collector Agreement For Collection Of Special Taxes, Fees, And Assessments Fiscal Year 2017-18 2030 VISION STATEMENT This staff report supports Goal #1, Ensuring Fiscal Viability by ensuring appropriate cost recovery for services BACKGROUND/DISCUSSION Each year the City Council conducts a hearing to assess property owners within its Landscape and Lighting Assessment Districts, and to assess property owners through property tax assessments for the collection of delinquent sewer, refuse and rental inspection program accounts A list of the properties to be assessed is provided to the San Bernardino County Tax Collector's Office Last year, San Bernardino County implemented a new form for submittal - a billing agreement The form is called "AGREEMENT FOR COLLECTION OF SPECIAL TAXES, FEES, AND ASSESSMENTS FISCAL YEAR 2017-18" This form must be fully executed and submitted prior to the August 10th submittal of properties to be assessed a &*fey_\ 0I►y, I C7_T01 i There is no fiscal impact associated with signing and returning the Agreement Failure to return the Agreement may preclude the City's collection of the assessments ATTACHMENTS e Agreement Special Tax Assessments APPROVALS Alan French Completed City Attorney Completed } Finance Completed (PDF) 06/02/2017 4 23 PM 06/06/2017 11 38 AM 06/06/2017 8 01 PM Packet Pg X _B6a I AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR SAN BERNARDINO AGREEMENT FOR COLLECTION OF SPECIAL COUNTY TAXES, FEES, AND ASSESSMENTS FISCAL YEAR 2017-18 i THIS AGREEMENT is made and entered into this day of by and between the COUNTY OF SAN BERNARDINO, hereinafter referred to as "County" and the , hereinafter referred to as "District" WITNESSETH WHEREAS, Government Code Sections 29304 and 51800 authorize the County to recoup its collection costs when the County collects taxes, fees, or assessments for any school district, special district, zone or improvement district thereof, and WHEREAS, the District and County have determined that it is in the public interest that the County, when requested by District, collect on the County tax rolls the special taxes, fees, and assessments for District NOW, THEREFORE, IT IS AGREED by and between the parties hereto as follows 1 County agrees, when requested by District as hereinafter provided to collect on the County tax rolls the special taxes, fees, and assessments of District, and of each zone or improvement District thereof 2 When County is to collect District's special taxes, fees, and assessments, District agrees to notify in writing the Auditor -Controller (268 W Hospitality Lane, 4T" floor, San Bernardino, CA 92415) of the County on or before the 10th day of August of each fiscal year of the Assessor's parcel numbers and the amount of each special tax, fee, or assessment to be so collected Any such notice, in order to be effective, must be received by the Auditor -Controller by said date 3 County may charge District an amount per parcel for each special tax, fee, or assessment that is to be collected on the County tax rolls by the County for the District, not to exceed County's actual cost of collection 4 District warrants that the taxes, fees, or assessments imposed by District and collected pursuant to this Agreement comply with all requirements of state law, including but not limited to, Articles XIIIC and XIIID of the California Constitution (Proposition 218) 5 District hereby releases and forever discharges County and its officers, agents and employees from any and all claims, demands, liabilities, costs and expenses, damages, causes of action, and judgments, in any manner arising out of District's responsibility under 1 of 3 N C d E 0 fA 0 fA a U 0 x fA d d U- G 0 c. 0 c 0 r d 0 U L 0 d E d L 2 Q AGCY Packei Pg 89 B6a IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year first above written District By Printed Name Title Date OSCAR VALDEZ, AUDITOR-CONTROLLER/TREASURER/TAX COLLECTOR By Authorized Deputy Printed Name Title Date 3 of 3 AGCY SAN BERNARDINO COUNTY PacketyPg 41 G'7 i,AGENDA REPORT MEETING DATE June 13, 2017 Council Item TITLE Award of June 2017 Community Benefit Funds PRESENTED BY Cynthia Fortune, Assistant City Manager RECOMMENDATION Approve the award of $2,000 from City's Community Benefits Fund to the Drug Alternative Program to help offset the cost of a lawnmower purchased for the DAP's Work Therapy Program Approve the award of $2,000 from the City's Community Benefits Fund to the Friends of the Grand Terrace Library to help cover the costs of the Grand Terrace Branch Library's 2017 Summer Reading program 2030 VISION STATEMENT This staff report supports the following City Council Goals • Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations, and • Goal #4 — Develop and Implement Successful Partnerships through productive collaboration with community groups, youth programs and senior organizations BACKGROUND On June 23, 2015, City Council approved the use of $25,000 from the City's General Fund Reserve Balance, to establish a Community Benefits Fund (CBF), on August 11, 11 2015, City Council approved the CBF Program Guidelines, Application and authorized the City Manager to implement the program In FY2015-16, City Council approved 10 applications totaling $14,546 00 City Council has approved the Community Benefits Fund to continue in FY2016-17 with an adopted budget of $25,000 The Community Benefits Fund's purpose is to provide f, funding for local youth programs, community events, community fee waivers, and be used as an economic development tool for small business development in the City In the 2016-17 year, City Council has approved five applications and authorized the transfer of $5,000 from the Community Benefits Fund to fund the Holiday Tree Lighting Ceremony in December-2016 2016-17 Packet N 42 Utilization of Funds Funds will be used to help offset the cost of the mower that was purchased Friends of the Grand Terrace Branch Library The Friends of the Grand Terrace Branch Library support the Grand Terrace Branch Library in its programs and activities through the holding 'of fund raising events such as book sales and sponsoring and/or staffing library events The Friends share a love of books and learning, value the Grand Terrace Library as a place of knowledge and inspiration, and cherish the library as a vital community resource In addition, the Friends strive to enhance the programs, services and materials through public awareness and cultural programs Previously, the Friends of the Grand Terrace Library applied for and received Community Benefit Funds twice in the past two years • November 2015, for $1,750 00 in order to reimburse them for supplies bought for the Grand Terrace Branch Library's Preschool Maker Space, and • May of 2016, $2,000 00 for the Library's Summer Reading Program Below summarizes the,application submitted by the Friends of the GT Library Project Title Summer Reading Program 2017 Project Activity The Summer Reading Program provides a fun filled environment in which children a can experience through reading Activities include reading, crafts, and education based performances Public Purpose To strengthen reading and comprehension skills of participating youth and encourage reading as a lifelong habit Amount Requested $2,000 00 Utilization of Funds Funds will be used for education based performers, Summer Reading Program RECOMMENDATION After staff reviewed the applications, it is recommended that City Council 1 Approve the award of $2,000 to Drug Alternative Program for the use of offsetting r� the cost of equipment purchased for the DAP's Work Therapy Program, Packet;Pg r44 City Attorney Completed 06/07/2017 5 19 PM City Manager Completed 06/07/2017 5 55 PM City Council Pending 06/13/2017 6 00 PM Packet Pg 46 ► CITY OF GRAND TERRACE COMMUNITY BENEFITS FUND (GT-CBF) Project/Activity Title ' i' 11d' Cccc , try orl� s Protect/Activity Description d���� S (description of event the �� Fc,- .o. �� �e �e- Se Iry C� organization is seeking I� funding for) ew G +U Describe how the 5 project/activity is for a i ��� �cLS public purpose and er'v110ne benefits the residents and ew-eu- is C—,z n re or community of Grand p ,^� f rt Terrace ❑ Youth ❑ Seniors ❑ Women I ❑ Low- Project/Activity Target _ _ _ __ _ I Income Population ElBusinesses ❑ Disabled ❑ Yes _ � —A Entire Persons ommunity I Project/Activity DateAa = 7 , Location of ' Project/Activity Detailed description of how the funds will be O utilized Negative Impact should S rein s funding not be approved Submit completed application to City of Grand Terrace City Manager's Office 22795 Barton Road Grand Terrace, CA 92313-5295 Attn G Harold Duffey City of Grand Terrace 22795 Barton Road Grand Terrace CA 92313-5295 wmt Qrandterrace ca soi 0 N PL ZI .Packet Pg 48 City of Grand Terrace CO ii II endatio ,Services Celebrating 20 Anniversary WHEREAS, DAP is a non profit or started in I987and based in Grand Terrace since 1988, and WHEREAS, DAP is c®mriad #Q helping irien`r`ecciver ftom addictions by providing a supportive residential W6hi om Gent, and l ; C� t '°� 6 WHEREAS, ,!)AP sbri�ic s fnc&individual and groupAeeirpy, spiritual counseling, vocational training andwork therapy; x WHEREAS; #14P cniitracts tivith chetats large and small for landscaping work to help pay for the recover}"£ coats of the program, ana' R 4 L ak WHEREAS, DAP has b'eeii a workzngpartner *Ith-th-CTtyitTet'r'acefor over a decade, donating Landscaping services on the north side of faaton W oathe I J15 to Grand Terrace Elementary, card - - - - - - --- - -,... "f N` 7 WHEREAS,,DAP refreshes the flowers in the Terrace Hills 1"ia'dle School planter area and is contracted witk1he Cay for weed control ff tt-Ro I its Park, NOW, THEAKFORE, the City Council of the �ity� of.,Grraa Terrace, -does hereby congratulate DAP on i v �. Anntversary and commend fhb ,e .Prts and service to the t community This IY' day of September, 700% r may Eerie /Y �• Ii1 For Prb Tem Garcia Councit[MembeeCortes Cou rIMemberMiller CoifzzcillilemberRudianan 0 N N. Packet Pg 50 -G7b h'-pF4.th . CITY OFGRAND TER-RACE ce,R.4 COMMUNITY ]BEN-EFITS FUND (GT-CIBF) GT-CBF FUNDING APPLICATION PURPOSE Grand Terrace City Council's Community Benefits Fund (GT-CBF) provides funding for local youth programs, community events, community fee waivers, and be used as an economic development tool for small business development in the City Projects or activities that achieve one or more of the following criteria may be, eligible for funding • to increase community identity and participation, • to increase services benefitting our youth, seniors and the community, o to build innovative and effective responses to emerging community needs and social issues, and • to increase the skills, knowledge and understanding within the community to respond to community issues and need FUNDONG CONS➢DERATIONS and PROCESS Grants will be awarded up to a maximum amount of $2,000 for a project and must be completed during the current fiscal year (June 30) Below lists the funding set aside for each category Category Total Budaiet Youth Programs $10,000 Art, Business & Service Organizations $5,000 Community Waiver Requests $5,000 Other (ex economic development enhancements, etc $5,000 TOTAL gAL $26,000 Please refer to the Community Benefits Fund 2016 Guideline for a comprehensive list of projects or activities that will not be considered for funding All qualified applications will be submitted to City Council for review and approval S19BiidllTlf➢RIG YOUR APPLICATION The Grand Terrace Coauamunoty Senetats Fund (GT-CBF) wall accept app➢oeations at the Ce 0 Forst of each month We can receive written funding requests by email at N gtcbhfundingreguestsCcDgrandterrace-ca qov or by fax to (909) 824-6623 You can also submit pi'p your application via postal service or other express delivery couner to Grand Terrace v Community Benefits Fund, 2-2795 Barton Road, Grand Terrace, CA 92313-5295 Questions can = be directed to gtcbhfundingreguestsO-grandterrace-ca qov or by phone at (909) 824-6621 d extension 6 s c� Q City ofGrand ferrate, 22795 Barton Road, Grand Terrace, CA 92313-5295 wwy& ,randterrace ca-gov Packet Pg 52 1 CITY \ OF . GRAND D TERRACE RR'1 i COMMUNITY BENEFITS FUND (GT-CEF) H PROJECT ONFORMATION 0 Pro)ect/Achvdy Title Project/Activity Description (description of event the organization is seeking funding for) Describe hovel the project/activity is for a public purpose and benefits the residents and or community of Grand Terrace Project/Activity Target -- Population Project/Activity Date Location of Project/Activity Detailed description of how the funds will be utilized Negative Impact should funding not be approved The library's Summer Reading Program (SRP) provides a fun --filled I environment for children to team through reading The ultimate goal of SRP is to support and encourage reading as a lifelong habit, draw in _ reluctant readers with the library's activities and performances, preserve i children's skills over the summer, and generate interest in the library 3 Activities include reading (tracked by participants), education performances and crafts SRP provides an opportunity to strengthen reading and comprehension skills for youth I participants The ability to,read is the toundation of lifelong learning and is a key component in gaining knowledge and skills required for participation in education f employment and community life Hundreds of children and their parents visit the library 1 fram every economic and social background to participate in the SRP Readers may freely I explore every comer of the world and find their place in it Volunteers from the community interact with the readers to support the program Everyone is welcome at the library and the SRP is an activity that encourages the community to connect in a sate and inspiring environment Youth ® Seniors T ® Women ® Low- - Income ® Businesses ® Disabled ® Yes ® Entire Persons Community !June 2017, July 2017 r__.- - - - Grand Terrace Branch Library Funds support education based performers, see attached invoices Monles,to be dispersed no later than June 30, i 2017 depletion of Friends of the Library liquid assets Submit completed application to City of Grand Terrace City Manager's Office 22795 Barton Road Grand Terrace, CA 92313-5295 Attn G Harold Duffey City of Grand Terrace 22795 Barton Road Grand Terrace CA 92313-5295 ivwx�rartdterrace ca Qovca Qov Packdt Pg 54 G7bf r, Summer Readmg Program 2®R7 DULY Performers Full Spectrum Thursday, July 6 at 10 30am $375 00 ACIVM Buster Balloon Company Thursday, July 13 at 10 30am $300 00 The Wacko Show Thursday, July 20 at 10 30am $350 00 �y,,q� I'oW = $1,025.00 O N N Q Packet"Pg 56 j MEETING DATE TITLE PRESENTED BY RECOMMENDATION AGENDA REPORT June 13, 2017 Council Item Award Contractor Agreement for the Construction of Grand Terrace Dog Park to Clean Cut Landscape, Inc Alan French, Public Works Director 1 Award the attached Contractor Agreement for the construction of Grand Terrace Dog Park to Clean Cut Landscape Inc, in the amount of $373,525 15 2 Authorize the City Manager to execute the Contractor Agreement and any change orders 2030 VISION STATEMENT This staff report supports 2030 Vision Goal #4 to develop and implement successful partnerships by working collaboratively with community groups to facilitate the delivery of services benefitting our youth, seniors and the community BACKGROUND For more than a decade, the City has discussed the development of a dog park with community members forming a committee that has raised more than $12,000 to be used towards design and construction of the park Additionally, the City Council has accepted a former redevelopment property on Vista Grande Way as the site for a dog park On September 22, 2015, the City Council authorized the City Manager to execute a sole source agreement with MIG Inc to provide landscape architectural services for the assessment of the City's existing park system as well as the design, planning and cost estimates for the development of three new parks, including a dog park By November 15, 2016, MIG Inc had hosted several community meetings with residents and stakeholders, which led to the design of the Grand Terrace Dog Park The initial scope of services for MIG Inc was changed to accommodate the recommendation of design build with the hopes that design build would reduce the overall estimated cost of the dog park project The park design has been reviewed and approved by the Planning and Development Services Department, the Public Works Department / City Engineer, and Riverside Highland Water DISCUSSION Packet Pg 57 G8. (used for public improvement Capital Improvements (48- projects pursuant to the 000-000) Redevelopment Plan) TOTAL $400,000 ATTACHMENTS • Unofficial Bid Summary Log (PDF) • Contractor Agreement -Clean Cut Landscape (PDF) APPROVALS l Alan French Completed 06/06/2017 6 10 PM City Attorney Completed 06/07/2017 9 44 AM Finance Completed 06/07/2017 2 48 PM City Manager Completed 06/07/2017 6 03 PM City Council Pending 06/13/2017 6 00 PM Packet Pg 59 , zG8b CONTRACT AGREEMENT THIS CONTRACTORS AGREEMENT ("Agreement") is made and entered into this 13th day of June 2017, ("Effective Date") by and between the CITY OF GRAND TERRACE ("City"), a public entity, and Clean Cut Landscape, Inc ("Contractor"), a California Corporation Scope of Services Contractor shall perform all the services as described as follows a) For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said City, said Contractor agrees with said City to perform and complete in a workmanlike manner all work required under the Bidding Schedule of the City's Specification, in accordance with the Specifications and Drawings therefor, to furnish at his own expense all labor, materials, equipment, tools and services necessary therefor, except those materials, equipment, tools and services as may be stipulated in said specification to be furnished by said City and to do everything required by this Agreement and the said Specifications and Drawings b) The Notice Inviting Bids, Instructions to Bidders, Proposal, Information required of o Bidder, Specification, Drawings, Exhibits and all addenda issued by the City with respect to the foregoing prior to the opening of bids, are hereby incorporated in and made a part a of this Agreement ti c) In entering into a Public Works Contract for a subcontract to supply goods, services or materials pursuant to a Public Works Contract, the Contractor or subcontractor offers and a agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 US C Sec 15) or under the Cartwright Act (Chapter 2 commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, services, or materials pursuant to 3 the Public Works Contract or the subcontract This assignment shall be made and = become effective at the time the City tenders final payment to the Contractor without further acknowledgment by the parties C? 2 Term This Agreement shall be effective on the date first written above and the Agreement shall remain in effect for 45 calendar days following contractor's receipt of materials and approval of submittals, but no more than 90 days following Notice to Proceed 3 Compensation/Payment Contractor shall perform the Services under this Agreement for a the total sum not to exceed $373,525 15 Payment shall be made in accordance with City's usual r accounting procedures upon receipt and approval of an itemized invoice setting forth the services v performed The invoices shall be delivered to City at the address set forth in Section 4, hereof c d E s 4 Notices Any notices required to be given hereunder shall be in writing and shall be w personally served or given by mail Any notice given by mail shall be deemed given when a deposited in the United States Mail, certified and postage prepaid, addressed to the party to be served as follows To City To D-1 Packet Pg 61 G8b contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits 12 Indemnifications 12 1 Indemnity Except as to the sole negligence or willful misconduct of the City, Contractor shall defend, indemnify and hold the City, and its officers, employees and agents, harmless from any and all loss, damage, claim for damage, liability, expense or cost, including attorneys' fees, which arises out of or is in any way connected with the performance of work under this Agreement by Contractor or any of the Contractor's employees, agents or subcontractors and from all claims by Contractor's employees, subcontractors and agents for compensation for services rendered to in the performance of this Agreement, notwithstanding that the City may have benefitted from their services This indemnification provision shall apply to any acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of Contractor or of Contractor's employees, subcontractors or agents 12 2 Attorney's Fees The parties expressly agree that any payment, attorneys' fees, costs or expense that the City incurs or makes to or on behalf of an inured employee under the City's self-administered workers' compensation is included as a loss, expense or cost for the purposes of this Section, and that this Section shall survive the expiration or early termination of the Agreement 13 Insurance 13 1 General Provisions Prior to the City's execution of this Agreement, Contractor shall provide satisfactory evidence of, and shall thereafter maintain during the term of this Agreement, such insurance policies and coverage's in the types, limits, forms and ratings required herein The rating and required insurance policies and coverage's may be modified in writing by the City's Risk Manager or City Attorney, or a designee, unless such modification is prohibited by law 13 1 1 Limitations These minimum amounts of coverage shall not constitute any limitation or cap on Contractor's indemmfication obligations under Section 12 hereof 13 12 Ratings Any insurance policy or coverage provided by Contractor as required by this Agreement shall be deemed inadequate and a material breach of this Agreement, unless such policy or coverage is issued by insurance companies authorized to transact insurance business in the State of California with a policy holder's rating of A- or higher and a Financial Class of VII or higher 13 13 Cancellation The policies shall not be canceled unless thirty (30) days prior written notification of intended cancellation has been given to City by certified or registered mail, postage prepaid 1314 Adequacy The City, its officers, employees and agents make no representation that the types or limits of insurance specified to be carried by D-3 Packet Pg 63 G8b behalf of the named insured for the City of Grand Terrace 13 4 Subcontractors' Insurance Contractor shall require all of its subcontractors to carry insurance, in an amount sufficient to cover the risk of injury, damage or loss that may be caused by the subcontractors' scope of work and activities provided in furtherance of this Agreement, including, but without limitation, the following coverage's Workers Compensation, Commercial General Liability, Errors and Omissions, and Automobile liability Upon City's request, Contractor shall provide City with satisfactory evidence that Subcontractors have obtained insurance policies and coverage's required by this section 14 Business Tax Contractor understands that the Services performed under this Agreement constitutes doing business in the City of Grand Terrace, and Contractor agrees that Contractor will register for and pay a business tax pursuant to Chapter 5 04 of the Grand Terrace Municipal Code and keep such tax certificate current during the term of this Agreement 15 Time of Essence Time is of the essence for each and every provision of this Agreement 16 City's Right to Employ Other City reserves the right to employ other in connection with the Services 17 Solicitation Contractor warrants that they have not employed or retained any person or City to solicit or secure this Agreement, nor has it entered into any agreement or understanding for a commission, percentage, brokerage, or contingent fee to be paid to secure this Agreement For breach of this warranty, City shall have the right to terminate this Agreement without Q. liability and pay only for the value of work has actually performed, or, in its sole chscretion, to deduct from the Agreement price or otherwise recover from Contractor the full amount of such a commission, percentage, brokerage or commission fee The remedies specified in this section J shall be in addition to and not in lieu of those remedies otherwise specified in this Agreement 18 General Compliance with Laws Contractor shall keep fully informed of federal, state and local laws and ordinances and regulations which in any manner affect those employed by Professional, or in any way affect the performance of services by Contractor pursuant to this Agreement Contractor shall at all tunes observe and comply with all such laws, ordinances and regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances and regulations 19 Amendments This Agreement may be modified or amended only by a written Agreement and/or change order executed by the Contractor and the City 20 Termination City, by notifying Contractor in writing, shall have the right to terminate any or all of professional's services and work covered by this Agreement at any time, with or without cause In the event of such termination, Contractor may submit s final written statement of the amount of Contractor's services as of the date of such termination based upon the ratio that the w work completed bears to the total work required to make the report complete, subject to the a City's rights under Sections 16 and 21 hereof In ascertaining the work actually rendered through the termination date, City shall consider completed work, work in progress and complete and incomplete reports and other documents only after delivered to City D-5 Packet Pg 65 G8b 23 herem Any litigation commenced without both parties' consent prior to the end of the Process Period, shall be subject to a stay until the end of the Process Period The Parties further agree to equally bear the cost of the Process 25 Nondiscrimination During Contractor's performance of this Agreement, Contractor shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age, physical disability, mental disability, medical condition, including the medical condition of Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sex, or sexual orientation, in the selection and retention of employees and subcontractors and the procurement of materials and equipment, except as provided in Section 12940 of the California Government Code Further, Contractor agrees to conform to the requirements of the Americans with Disabilities Act in the performance of this Agreement 26 Severabihty Each provision, term, condition, covenant and/or restriction, in whole and in part, of this Agreement shall be considered severable In the event any provision, term, condition, covenant and/or restriction, in whole and/or in part, of this Agreement is declared invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed from this Agreement and shall not affect any other provision, term, condition, covenant and/or restriction of this Agreement, and the remainder of the Agreement shall continue in full force and effect 27 Authority The individuals executing this Agreement and the instruments referenced herem on behalf of Contractor each represent and warrant that they have the legal power, right and actual authority to bind Contractor to the terms and conditions hereof and thereof 28 Entire Agreement This Agreement constitutes the final, complete, and exclusive statement of the terms of the agreement between the parties pertaining to the subject matter of this Agreement, and supersedes all prior and contemporaneous understandings or agreements of the parties Neither party has been induced to enter into this Agreement by, nor is neither party relying on, any representation or warranty outside those expressly set forth in this Agreement 29 Interpretation City and Contractor acknowledge and agree that this Agreement is the product of mutual arms -length negotiations and accordingly, the rule of construction, which provides that the ambiguities in a document shall be construed against the drafter of that document, shall have no application to the interpretation and enforcement of this Agreement 291 Titles and captions are for convenience of reference only and do not define, describe or limit the scope or the intent of the Agreement or any of its terms References to section numbers are to sections in the Agreement unless expressly stated otherwise 292 This Agreement shall be governed by and construed in accordance with the laws of the State of California in effect at the time of the execution of this Agreement IIMJ c Packet fig 67 G8b ATTACHMENT "A" SUMMARY OF PUBLIC CONTRACT CODE § 9204 A "claim" is a separate demand on the City by a contractor on a public works project and sent by registered mail or certified mail with return receipt requested, for one or more of the following • A time extension, including relief from penalties for delay, • Payment by the City of money damages under the terms of the contract, • Payment of an amount that is disputed by the City Initial Review The claim must be supported by appropriate documentation The City has 45 days within which to review the claim and provide the contractor with a written statement identifying the disputed and undisputed portions of the claim If the City does not issue a written statement, the claim is deemed rejected in its entirety The City will pay any undisputed portion of the claim within 60 days of issuing the statement Meet & Confer If the contractor disputes the City's written response, or if the City does not issue one, the N contractor may request in writing an informal conference to meet and confer for possible settlement d of the claim The City will schedule the meet and confer conference within 30 days of this requestCL and provide a written statement identifying the remaining disputed and undisputed portions of the claim within 10 business days of the meet and confer The City will pay the undisputed portion within 60 days of issuing this statement J Mediation With respect to any disputed portion remaining after the meet and confer, the City and contractor must submit the matter to nonbmdmg mediation, agree to a mediator within 10 business days after issuing the written statement, and share mediation costs equally If mediation is unsuccessful, then the terms of the public works agreement and applicable law will govern resolution of the dispute Miscellaneous Provisions Amounts not paid by the City in a timely manner bear interest at 7% per annum Subcontractors may submit claims via this procedure through the general contractor The City and E contractor may waive the requirement to mediate, but cannot otherwise waive these claim s procedures w Q D-9 Packet Pg 69 aoeJaal puea!D Jo;;aeJ;uoC)Io p envy L66Z) adeospue-i;no uealo-;ueweejBV ao;oej;uoo ;uauay3e41V We hope you will attend our formal bid opening and obtain the results as we are unable to complete our evaluation and furnish this information by phone until noon the following day The complete proposal including proposal guaranty shall be enclosed in sealed envelope, endorsed with the bidder's company name and address on the upper left corner, the bid number, name of project, hour and date of bid opening as shown in Notice Inviting Bids and the words "Sealed Bid" Sealed bids shall be addressed to the City of Grand Terrace c/o City Clerk, 22795 Barton Road, Grand Terrace, California 92313 MODIFICATIONS AND ALTERNATIVE PROPOSAL Unauthorized conditions, limitations, or provisions attached to a proposal will render it informal and may cause its rejection The completed proposal forms shall be without interlineations, alterations, or erasures Alternative proposals will not be considered unless specified Oral, telegraphic, or telephonic proposals or modifications will not be considered The City of Grand Terrace cannot honor any explanation or changes in the bid documents unless written addendum has been issued DISCREPANCIES iN PROPOSALS in the event there is more than one bid item in a bidding schedule, the bidder shall furnish a price for all bid items in the schedule, and failure to do so will render the proposal informal and may cause its rejection in the event there are unit price bid items in a bidding schedule and the "amount" indicated for a unit price bid item does not equal the product of the unit price and quantity, the unit price shall govern and the amount will be corrected PROPOSAL GUARANTEE Each proposal shall be accompanied by a certified or cashier's check or bid bond in the amount of not less than 10 percent of the total amount named in the proposal Said check or bond shall be made payable to the City and shall be given as a guarantee that the bidder, if awarded the work, will enter into a Contract within 15 calendar days after receipt of the Contract from the City, and will furnish the necessary` insurance certificates, faithful performance bond, and labor and material bond, each of said bonds to be in the amount stated in the Notice Inviting Bids In case of refusal or failure to enter into said Contract, the check or bid bond, as the case may be, shall be forfeited to the City If the bidder elects to furnish a bid bond as his proposal guarantee, he shall use the bid bond form bound herein, or one conforming substantially to it in form BIDDER'S EXAMINATION OF SITE Before submitting a proposal, bidder shall carefully examine the drawings, specifications, and other Contract Documents, and shall visit the site of the work It will be assumed that the bidder- is familiar with existing site conditions and has a clear understanding of the requirements of the Contract regarding the furnishing of materials and performance of work The submission of a proposal shall be considered conclusive evidence that the bidder has investigated and is satisfied with the character, quality, quantities of work to be performed and materials to be furnished COMPETENCY OF BIDDERS In selecting the lowest responsible bidder, consideration will be given not only to the financial standing but also to the general competency of the bidder for the performance of the work covered by the proposal To this end, each proposal shall be supported by a statement of the bidder's experience as of recent date on the form r C-2 aoeaJal pueJE)Jo;;oe4uo3;o pJBmV LUZ) adeospue-l;no ueai3-;ueweeiBV io;oeJ;uo:D ;uawyoe4v Evaluation of the bidder's experience and additional information requested on the form INFORMATION REQUIRED OF BIDDERS",,bound herein, also will be a,determining factor in arriving at an award Any such award will be made within 60 calendar days after opening of the proposals Unless otherwise indicated, a single award will not be made for less than all the bid items in an individual bidding schedule In the event there is more than one bidding schedule, the City may award schedules individually or in combination The City reserves the right to reject any or all bids, to waive any informality in a bid, and to make awards in the interests of the City BUY AMERICA REQUIREMENTS Attention is directed to the "Buy America" requirements of the Surface Transportation Assistance Act of 1982 (Section 165) and the regulations adopted pursuant thereto In accordance with said law and regulations, all manufacturing processes for cement and steel materials furnished for incorporation into the work on this project shall occur in the United States The requirements imposed by said law and regulations do not prevent a minimal use of foreign cement or steel materials if the cost of such materials used does not exceed one -tenth of 1 percent (01 %) of the total Contract cost or $2,500, whichever is greater The Contractor shall furnish the Engineer acceptable documentation of the quantity and value of any foreign cement or steel prior to incorporating such materials into the work EXECUTION OF CONTRACT The bidder, to whom award is made shall execute a written Contract with the City on the form of agreement provided, shall secure all insurance and shall furnish all certificates and bonds required by the Specifications within 10 calendar days after receipt of the Contract from the City No Contract shall be binding upon the City until the City Attorney has approved the Contract execution between the City and Contractor Failure or refusal to enter into a Contract as herein provided or to conform to any of the stipulated requirements in connection therewith shall be just cause for annulment of the award and the forfeiture of the proposal guarantee If the successful bidder refuses or fails to execute the Contract, the City may award the Contract to the second lowest responsible bidder If the second lowest responsible bidder refuses or fails to execute the Contract, the City may award the Contract to the third lowest bidder to execute the Contract, such bidder's guarantees shall be likewise forfeited to the City TIME OF COMPLETION The Contractor shall be allotted the number of working days as specified in the Agreement to complete the work to the satisfaction of the City C-4 Z•0 k uoijejodaoo ayj jo siaoglo Ile ;o sallij pue seweu jo diysjauped-oo jo sjagwew Ile jo sessaippe pue saweN 4L ap 3-llll ewe4 ed,14 ao 1u1Jd Ila? ain}euDS —� AS (apo0 easy) )¢70r - ZZ �j5 3N0Hd3131 -VjV^T!jWj Jo ale}S au;< japun pajejodiom uoijejodjo0 alA 1`d3S 81tl2iOdJ00 �t (elgepene 11) ON 3SN3011 S83NISf18 A110 "Z$$ZZL ON 3SN3011 S.a013VU_LNO0 31`dlS 3NOHd V SS31:1(1(3V `3YVVN SM30018 L(0)-21 �31da x 0 V co 01 ff Attachment Contractor Agreement -Clean Cut Landscape (2197 Award of Contract for Grand Terrace 'Q ' 00 S �� (Iulpnp ll's B lueld ;o si(ep 06 Bulpn�ul 'sitep OR) OR) 3ONVN31NIVUY N0IIVEMUNI Wns dwnl T ONV 3dVOSONVI S£ 33NVN31NIVW OOO X18W3SSV ONV1HJ11 VE WnS dwnl T M3M0d UV1OS N0I1VJINNI EE s8vnos OSL 11V1SNI ONV HSINund =iunl'NOIIHJIkJaI zE 3HVn73S 000,V1 11V1SNI ONV HSINand senaHS -WE) � a£ H0V3 8b 11V1SNI ONV HSINHnd O� -� 1 Sen�lHS 'lVJ 0£ H0V3 6Z 9 711V1SNl ONV HSINand Q ? 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ON wn(IN300V (s) elnpegoS 6ulppiS 94110 019 -IV1Ol 841 ul papnloul uaaq GAey suoislAaa yons jo 'Aue ji IWO 941 pue VGN3GOV 6wmO1101 ay; }0 Idiom sa6pejmou�oe pauftiopun 841 IN3WJ03IM0NM3V vaN3UGV ci co Attachment Contractor Agreement - Clean Cut Landscape (2197 Award of Contract for Grand Terrace 8-0 L.I OZ •0 jo Aep�siLg of Worms pus pagiaosgnS 4 1"ap ,, n 4*9 a30018 L"OZ Rdyq —do Aepr rX sluj slediouud paweuajole Ile jo slees pus 'spuey '911lj 'saweu 941 gjim lesodold 8141 s:pwgns pus sallnoexe 83aalg '303a3HM SS3N11M NJ M. to CO CO Cr Attachment Contractor Agreement - Clean Cut Landscape (2197 Award of Contract for Grand Terrace 6-0 J98ut6u3 A10 GqI 01 BUIIU n ui saopuaA pue siagddns }o }sq a }iwgns Heys joloeiluo0 IMWoo ;o Penne o; Joiad NUOM 30 SW311 SUO-LOV 11N008f1S d0 ON EM HKI CINV 'ON 3SN301-I`u38Wf1N 3NOHd3731 `SSMIClCld `3WdN snn01101 se s10puaA pue siagddns woaj juawdinbe pue sleuajew amooid o} pue `Maom eqj jo suorpod uiepao joealuoogns of sasodad a3C]C]IS SH013VNINooens :1O NOI1dNJIS3a X to 0 W co Attachment Contractor Agreement - Clean Cut Landscape (2197 Award of Contract for Grand Terrace aoeJJal pue.i9 JoJ;oeJ;uo3 Jo pJ1?mV MZ) adeospue-l;n3 ueel3-;uewea.iBV jo;oeJ;uo3 ;uauayoe:4d c co a Y NON -COLLUSION AFFIDAVIT a STATE OF CALIFORNIA ) COUNTY OF f ieW 0 ) SS } (NAME), ICGI.#'Yy 1a1t��4 _ affiant being first duly swom, deposes and says that he or she is the cteot of (sole owner, partner, other proper title) - _P_ C.uh Lj` Lan dscaig, -rkic- , the party making the foregoing bid and (Contracting Finn Name) that the Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation, that the Bid is genuine and not collusive or sham, that the Bidder has not directly or indirectly Induced or solicited any other Bidder to put in a false or sham Bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham Bid, or that anyone shall refrain from bidding, that the Bidder has not in any manner, directly or indirectly sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other Bidder, or to secure any advantage against the public body awarding the Contract of anyone interested in the proposed Contract, that all statements contained In the Bid are true, and, further, that the Bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company associations, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham Bid (Public Contract Code Section 71 06) Bidder's Name [�.Q f � '�"LAA L": r Bidder's Address Telephone No C1 i 3 2 - 2 04 (- (Signature of Bidder) (Title) All signatures must be notarized and securely attached to this form. C-11 n aoeJJal pueJE) 10143e4u0310 pJL'mV L66Z) edeospue-l;no uee13-;uew99jBV io;oei;uo3 ;ueui43e:14br '° r- eo - C9 a Y. FORM OF BID BOND a KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, Clean Cut Landscape, Inc , as Principal, and The Guarantee Company of North America USA as Surety, are hereby and firmly bound unto City of Grand Terrace as Owner in the penal sum of Ten percent of bid amount 10% for the payment of which, will and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrator, successors and assigns Signed this 23 day of May 2017 ,2M The condition of the above obligation is such that whereas the Principal has submitted to City of Grand Terrace certain Bid, attached hereto and hereby made a part hereof to enter Into a Contract in writing for the GRAND TERRACE QQG _,. NOW, THEREFORE, a If said Bid shall be rejected, or in the alternate, b If said Bid shall be accepted and the Principal shall execute and deliver a Contract in the Form of Contract attached hereto (properly completed in accordance with said Bid) and shall furnish a bond for his faithful performance of said Contract, and shall in all other respects perform the agreement created by said Bid, then this obligation shall be void, otherwise, the same shall remain in force and' effect, it Is expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated The Surety, for value received, hereby stipulates and agrees that the obligation of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bid; and said Surety does hereby waive notice of any such extension - C-12 -a CO to Dilgnd o 'oJivag uAI (leas) c2r 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Dilgnd Aje}ou y 68 b ! § 8Po:) IIAO INMDa3lMONMV 3SOdund-IIV VINaO:1111W Attachment Contractor Agreement - Clean Cut Landscape (2197 Award of Contract for Grand Terrace t1 ajnlaugtS I= 16 VAI*n 9VKoJ d -- 6tun* ousaij ujo oi n Rye Z 699Z EN WWOO JNYA 331 IVw Taos Imotluo pun pung duj ssaI ujM aaanoo pun anal st gdujflujud Sutofaaoj atil lagl utujopiu0 3o alulS aql jo sMui oql japan A-jf1P2I3d JO k L-IVNgd japun ,Cjpaao I luawnaisut oql poinoaxa `palaa (#)uosjad aql g3tgmjo31agoq uodn Aitluo agl jo `(P)uosjad aql luawnilsut atp uo ($)sajnlauSts *io4/stq Aq lugl pua `(6.-44Ajioadu3 panioginu ma ftsiq ut auras aql poinoaxa 4agVaaq lagi aw of pagpolmou3Ion puu luawniisut uiglm oql of pagtjosgns -m/st (&wuu asogm Wuosaad aql oq of aouaptna fjoloujstlus 3o stsaq aq) uo aw of panojd oqm IapuaA% u'I pajaadda Xllnuosjad `atignd /JBION ` ZMA 007 WW `aw wopq L I OZ 9Z A73IN u0 •ss ( OIqSq?I3 jo Alunoo mWOJtiu03o alms luawnoop lagl jo ,CitptiuA ao `huanooa `ssouinpitul agi lou pua `pagaullu st alaogtpoo stgi gotgm of luawnoop aql paugts oqm IunptAtput aq) Jo Aitluapt aql Aiuo sagtjaA olaotltlaao stgl Vutlaidwoo joaWo jaglo jo otignd kmjou d .Ll\I9W9(IarIMOMxOd 1 NVION 'dMOAI'IVD d C CD o � t7 W Go a Attachment Contractor Agreement - Clean Cut Landscape (2197 Award of Contract for Grand Terrace MEETING DATE TITLE AGENDA REPORT June 13, 2017 Cocrncil & Successor Agency Item License Agreement Between Colton Joint Unified School District (CJUSD) and the City of Grand Terrace for Recreational Use of School District Facilities PRESENTED BY Harold Duffey, City Manager RECOMMENDATION 1 Approve License Agreement with Colton Joint Unified School District for the City of Grand Terrace to Utilize CJUSD Facilities for Youth Soccer and Swimming, and 2 Authorize the appropriation $75,000 in Park Impact Fees and $51,000 in Redevelopment Bond Proceeds to fund this project 2030 VISION STATEMENT This staff report supports Goal #4, "Develop and Implement Successful Partnerships Work Collaboratively with Community Groups, Private and Public Sector Agencies to Faceplate the Delivery of Services Benefiting Youth, Seniors and Our Community BACKGROUND California Education Code section 10900 et seq ("Community Recreation Programs Law") empowers public authorities to cooperate with an objective for public authorities to organize, promote and conduct such programs of community recreation to attain general educational and recreational objectives for children and adults The CJUSD and City exercised their rights under Education Code section 10901(f), to jointly promote community recreation ("Recreation Facilities") The City of Grand Terrace has limited recreational facilities and partnered with the CJUSD via Joint Use Facility Agreements for almost a decade The City would like to enter into a Licensing Agreement to utilize CJUSD's Terrace Hills Middle School recreational facilities, specifically the Pool and Middle Soccer Field DISCUSSION The City seeks a non-exclusive license agreement for the use of related facilities located on the Property ("Pool Facilities") and the Middle Soccer Field (collectively, "Facilities"), both designated in Exhibit "A," in accordance with the terms and conditions of this Agreement and corresponding Exhibits Packet Pg 92 ATTACHMENTS Exhibit "A" - Pool Facilities and Soccer Field (PDF) APPROVALS Harold Duffey Completed 06/07/2017 6 07 PM Finance Completed 06/07/2017 6 28 PM City Attorney Completed 06/07/2017 6 42 PM City Manager Completed 06/07/2017 7 02 PM City Council Pending 06/13/2017 6 00 PM 0 Packet Pg 94 G10 uMIA IVEel 7_ll0 1111944 PRESENTED BY AGENDA REPORT June 13, 2017 Council Item Award of Contracts for On -Call Public Works Inspection and Plan Check Services Alan French, Public Works Director RECOMMENDATION Award Professional Services Agreement for On -Call Public Works Inspection and Plan Check Services to HR Green, TKE Engineering and Interwest Consulting Group 2030 VISION STATEMENT This staff report supports Goal 1 Ensure Our Fiscal Viability and Goal 2 Maintain Public Safety BACKGROUND The City of Grand Terrace is undergoing significant public works improvements, including Capital Improvement Projects and Dog Park construction, that require sufficient staffing for plan check and inspection Up to now, Willdan Engineering has been the sole firm offering this service to the City However, staff believe that it is prudent and best practice to have more than one firm contractually available to the City to ensure the City is receiving optimum service at all times DISCUSSION A Request for Proposals (RFP) for Public Works Inspection and Plan Check was issued on May 4, 2017 The RFP was posted to the City website, and sent directly to a consultant list By the time of the RFP deadline on May 11, 2017, 10 proposals were submitted The proposers had to follow all instructions of the RFP, including acknowledgement of addenda, and thoroughly address the scope of work A review committee identified the most experienced firms that met the criteria in the RFP The review committee consisted of the Public Works Director, the Planning and Development Services Director and the Public Works Management Analyst Of the ten (10) proposals received, only three (3) were ranked in the top five for every committee member with an average rating of 80 points or higher The companies and their -average rating scores are as follows Proposer 1 HR Green - Corona, CA 87 Proposer 2 TKE Engineering, Inc - Riverside, CA 85 Proposer 3 Interwest Consulting Group - Palm Springs, CA 83 Packet Pg 96 G10 City Council Pending 06/13/2017 6 00 PM Packet P9 98 G10a be responsible for job performance, negotiations, contractual matters, and coordination with the City Consultant's professional services shall be actually performed by, or shall be immediately supervised by, the Consultant Representative 7 HOLD HARMLESS, INDEMNIFICATION Consultant hereby agrees to protect, mdemmfy and hold City and its employees, officers and servants free and harmless from any and all losses, claims, hens, demands and causes of action of every kind and character including, but not limited to, the amounts ofjudgment, interests, court costs, legal fees and other expenses incurred by the City arising in favor of any party, including claims, hens, debts, personal mjunes, including employees of the City, death or damages to property (including property of the City) and without hnutation by enumeration, all other claims or demands of every character occurring or arising directly out of the negligent acts, recklessness or willful misconduct of Consultant in the performance of its services under this Agreement This provision is not intended to create any cause of action in favor of any thurd party against Consultant, or the City or to enlarge in any way the Consultant's liability but is intended solely to provide for indemnification of the City for liability for damages or mjunes to third persons or property ansing from Consultant's negligent performance hereunder 8 INSURANCE Consultant shall procure and maintain at all times during the term of this Agreement insurance as set forth in Exhibit "C" attached hereto Proof of insurance shall consist of a Certificate of Insurance provided on IOS-CGL form No CG 0001 II 85 or 88 executed by Consultant's insurer and in a form approved by, the City's City Attorney and City's Legal Counsel 9 LICENSES, PERMITS, AND FEES Consultant shall obtain a City of Grand Terrace Business License and any and all other permits and hcenses required for the services to be performed under this Agreement 10 INDEPENDENT CONTRACTOR STATUS City and Consultant agree that Consultant, inperforming the Services herem specified, shall act as an independent Contractor and shall have control of all work and the manner in which it is performed Consultant shall be free to contract for similar services to be performed for other entities while under contract with City Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder 11 ASSIGNMENT This Agreement is for the specific services with Consultant as set forth herem Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void, except that Consultant may assign payments due under this Agreement to a financial institution w Q Page 2 of 11 Packet Pg 100 G10a If the name of the principal representative designated to receive the notices, demands or communications, or the address of such person, is changed, written notice shall be given within five (5) working days of said changes 17 TAXPAYER IDENTIFICATION NUMBER Consultant shall provide City with a complete Request for Taxpayer Bentification Number and Certification, Form W-9, as issued by the Internal Revenue Service 18 APPLICABLE LAWS, CODES AND REGULATIONS Consultant shall perform all services described in accordance with all applicable laws, codes and regulations required by all authorities havingjunsdiction over the Services Consultant agrees to comply with prevailing wage requirements as specified mthe Califorma Labor Code, Sections 1770, et seq 19 RIGHT TO UTILIZE OTHERS City reserves the right to utilize others to perform work similar to the Services provided hereunder 20 BENEFITS Consultant will not be eligible for any paid benefits for federal , social security, state workers' compensation, unemployment insurance, professional insurance, medical/dental, retirement PERS or fringe benefits offered by the City of Grand Terrace 21 PERS ELIGIBILITY INDEMNITY In the event that Consultant or any employee, agent, or subcontractor of Consultant providmg services under this Agreement claims or is detemmned by a court of competent jurisdiction or the Califorma Public Employees Retirement System ("PERS") to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City Notwithstanding any other agency, state or federal policy, rule, regulation, law of ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, mcluduig but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits 22 TRAVEL EXPENSES Any reimbursement expenses must be pre -authorized and shall ,T be based upon the approved rates of the San Bernardino County Auditor- Controller 0 tL t 23 CONFLICT OF INTEREST Consultant agrees that any conflict or potential 0 E conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and w regulations governing conflict of interest Q Page 4 of 11 Packet Pg 102 G10a by law Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the monthly fees set forth in Exhibit " B " attached hereto Such payment will be subject to City's receipt of a close-out billing > L d Cn 33 GOVERNING LAW This Agreement shall be governed by and construed in accordance with laws of the State of California In the event of litigation between the s parties, venue in state trial courts shall lie exclusively inthe County of San Bernardino v c In the event of litigation ina U S District Court, exclusive venue shall he inthe Central District of California a' c c� 34 LITIGATION FEES Should litigation anse out of this Agreement for the o performance thereof, the court shall award costs and expenses, including attorney's fees, m to the prevailing party In awarding attorney's fees, the court shall not be bound by any y court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith "Prevailing Party" shall mean the party that obtains a favorable and final judgment or order from a court of law described in paragraph "33 " This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or N mediation of the dispute 35 SEVERABILITY If any provision of this agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions nevertheless will continue in full force and effect without being unpaired or invalidated in any way 36 FORCE MAJEURE The respective duties and obligations of the parties hereunder shall be suspended while and so long as performance hereto is prevented or impeded by strikes, disturbances, nots, fire, severe weather, government action, war acts, acts of God, or any other cause similar or dissimilar to the foregoing which are beyond the control of the party from whom the affected performance was due 37 INTEGRATED AGREEMENT This Agreement, together with Exhibits "A," "B" and "C" supersede any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein Each party to this Agreement acknowledges that no representation by any party, which is not embodied herein, nor any other agreement, statement or promise not contained in this Agreement shall be valid and binding Any modification of the Agreement shall be effective only if it is in writing and signed by all parties Q Page 6 of 11 Packet Pg 104 -0 M v C CD r� o y y co Q FG)] o °' Attachment Professional Services Agreement - HR Green (Inspection and Plan Ck) (2200 On -Call Inspection and Plan Check Services) m G10a EXHIBIT "C" d L The Consultant shall maintain throughout the duration of the term of the Agreement, lability v) insurance covering the Consultant and, with the exception of Professional Liability Insurance, designating City and City including its elected or appointed officials, directors, officers, agents, employees, volunteers, or consukants, as additional insured against any and all claims resulting in c injury or damage to persons or roe both real and personal) caused b an aspect of the as b p property rtY ( P ) Y Y P a Consultant's work, in amounts no less than the following and with such deductibles as are ordinary and reasonable nnkeeping with industry standards It shall be stated, inthe Additional c Insured Endorsement, that the Consultant's insurance policies shall be primary as respects any claims related to or as the result of the Consultant's work Any insurance, pooled coverage, or a self-insurance maintained by the City and City, As elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be non-contributory — tu v Professional Liability Insurance $1,000,000/$2,000,000 0 0 General Liability N N a General Aggregate $2,000,000 b Products Comp/Op Aggregate $2,000,000 c Personal & Advertising Injury $1,000,000 0. d Each Occurrence $1,000,000 e Fire Damage (any one fire) $ 50,000 0 f Medical Expense (any one person) $ 5,000 11 2 Workers' Compensation a Workers' Compensation Statutory Limits b EL Each Accident $1,000,000 c EL Disease - Policy Limit $1,000,000 d EL Disease - Each Employee $1,000,000 Automobile Liability Any vehicle, combined single limit $1,000,000 The Consultant shall provide thirty (30) days advance notice to City in the event of material y changes or cancellation of any coverage Certificates of insurance and additional insured endorsements shall be furnished to City thirty (30) days prior to the effective date of tlus o Agreement Refusal to submit such certificates shall constitute a material breach of this y Agreement entntlmg City to any and all remedies at law or in equity, including termination of this c Agreement If proof of insurance required under this Agreement is not delivered as required or if aL such insurance is canceled and not adequately replaced, City shall have the right but not the duty = to obtain replacement E t ca w w a Page 10 of 11 Packet Pg 108 woo uaaJOaH }e aaow uJea-I MZ `6 6 AeW 6LOZ6 dO `euoJOO 9O£ 91inS ':pnoo ejwod euoloo 09Z6 0uaaa!DUH Ag pe74iwgng o:)ej.iol pueaE) jo A;iC) oyj aol poaedoad S831MOS M30143 Ueld pue uogoodsul s)jaoM :3ilgnd Jot lesodWd C C C C C _l 0 0 0 0 0 0 0 0 0 0 0 Attachment Attachment - HR Green Scope of Work (2200 On -Call Inspection and Plan Check Services) 1 W610UH sawnsa�l - XIoN3ddV Z6 gL }saaajul jo 1311JU00 [ L aouwmsul 0 6 9 6 saoua1919�l 6 96 alnpapS eaj/uol}esuadwoo 9 9 alnp9406 L 96 sanoH jogel 9 6 suoljeoggeniD 9 g 6ulleownwwoo of yoeoiddy E AbolopoylaW 6 uogewiolupol}onpoa}ul Z slueluoo jo alge I a91191 / 96ed aanoO sjualuoo jo elgsl w saOuuag V840 Md pue�u6;69dsuj s4aoA iillgnd a3e.ua,L puME) 10 R)E0 n' Attachment Attachment - HR Green Scope of Work (2200 On -Call Inspection and Plan Check Services) City of Grand Terrace Public Works inspection and Plan Check Services im Post -Construction Conditions As stated earlier, avoid placement before rain events Heavy traffic combined with rain will most likely damage the slurry surfacing Accomplishment of the Scope of Services Our goal is to provide helpful design standard insight, responsiveness, and collaboration early and often to applicants while leveraging a proven development review process and electronic plan check/digital commenting to maximize efficiencies, promote project transparency, and save time and money Our plan check process will be managed through our "GreenTREx" plan review and processing program, a formalized and integrated process whereby Technician, Review, and Experienced managemenl/quality control functions are consistently implemented on each and every project HR Green will assign registered engineers/land surveyors, and certified water quality, building, and accessibility plan reviewers (e g , QSD/QSP, CISEC, CESSWI, CASp, ICC) to review plans for compliance with applicable design standards, codes, and requirements (grading, street, hydrology, hydraulics, drainage, sewer, water, NPDES/water quality, parks, bridges, structures, traffic, etc } Should the City so desire, plan review may be handled through a paperless electronic plan checkldigital commenting process 0 R Ex Resubmittal r___.__ _ _.____' HR Green Receives Protect & Enters r--- wasiewarer Information Into as Radev,o a Tracking Log R Re°,ow — t i i (I City Assigns Protect W r City / Design `Engineer _ Page 12 Technician Reviewer Experienced Professional HRGreen Attachment Attachment - HR Green Scope of Work (2200 On -Call Inspection and Plan Check Services) 0 rr City of Grand Terrace Public Works Inspection and Plan Check Services -- Water and sewer plans - Storm drain plans - Landscape plans - Utility plans - Final map - Easements - Reports (e g traffic, hydrology/hydraulics) Water Quality Management Plan WQMP /Stormwater Pollution Prevention Plan SWPPP After Review ✓ Quality review check by Project Manager ✓ Deliver submittal to City and update Project Log ✓ Provide City with the following deliverables -- Redlined plans, studies, estimates, and WQMP - Corrections memo - Copy of checklists ✓ Participate in a plan check meeting after the 1st Check and in monthly (or more frequent) DRC meetings Prior to subsequent reviews, the Engineer of Work must return the deliverables with written responses to the corrections memo Other ✓ Perform other review services as authorized by City staff Best Practices / Value -Added Services Electronic Plan Check As an alternative to review of hardcopy media, our team can review electronic media should it be the desire of your agency to accept submittals electronically Our staff members have been leaders in the field of digital plan review and workflow management Consequently, we have the experience and know-how to efficiently manage and review electronic documents With electronic submittal of all plan documents, we are able to track and communicate all plan review comments and approvals through a project web site Plan submittals are accepted and comments generated in Adobe@) PDF format HR Green utilizes proactive, hands-on management, face-to-face meetings, and proven electronic review systems and tracking tools to streamline service delivery, enhance communication, and promote transparency For example, we use digital commenting, where reviews and comments are accessible in real time electronically to all stakeholders as well as detailed tracking systems to give you immediate access to project status These tools maximize collaboration, enhance expedited requests, save money and time, reduce waste and storage space, build consensus, and promote project transparency Our Plan Check Task Leader, Tina York, PE, has been at the forefront of implementing an electronic review process for 30+ public agencies at the municipal, regional, and federal level We are proficient using various software applications, including e-PlanSoft, Bluebeam Revu, Adobe, TRAKiT, SmartGov, NewForma Plan Review Tracking Logs A key to maintain close communication is the ability to give the stakeholders real-time status updates on where their projects are in the review process Our proposed Project Manager will provide a monthly progress report customized to your needs -"� Submittal Checklists HR Green staff has developed and customized checklists for plan check and map check needs Page14 HRGreen °' Attachment Attachment - HR Green Scope of Work (2200 On -Call Inspection and Plan Check Services) s co City of Grand Terrace Public Works Inspection and Plan Check Services A. Answer questions from public Answers to Public Relations about project Participate in Assists the City with public relations questions from the public meetings public Project Coordinate between City staff, utility companies, stakeholders, Ensures effective lines of Project files and Coordination and other governing agencies communication documentation Have all materials tested for Files of material test compliance with contract Satisfies oversight agency reports and Materials Testing documents Receive/file requirements and that materials certificates of required Certificates of comply with contract compliance Compliance and truck tickets Task I1,L-TTr9jedt Conjolgion. e ' Item Description Benefits Deliverable Final Walk Monitors work complies with the Through Conduct a final walk through contract, with proper documentation Punch lists as proof f "As -Built" Review Contractor's red line drawings, and submit to provides documentation for changes "As -built" red line Drawings designer to the plans, a permanent record drawings Project Files Deliver all project files including Provides project records (digital and Project files, including photographs hard copy) electronic files HR Green's Inspection Manual establishes protocols to follow for quality service delivery These quality control items include ■ Review of contract documents ■ Check supplemental information ■ Relate requirements to site conditions ■ Review project with inspector ■ Review project with contractor ■ Project controls during construction ■ Maintaining accurate and complete records and reports Further details of these tasks are highlighted below and on the next page ■ Reviewing plans and meeting with engineer of record prior to building inspection to determine compliance with code provisions, to identify project related building code issues, and to document corrective action for code compliance ■ Participating in pre -construction conferences, for the benefit of the contractor to onent the contractor to the various reporting procedures, and site rules prior to commencement of actual construction ■ Ensuring work is being performed in accordance with the latest approved drawings ■ Ensuring deferred submittal and separate permit items are being submitted in a timely manner, and that these items are approved by the City prior to work being performed 111�11 Page 16 HRGreen Attachment Attachment - HR Green Scope of Work (2200 On -Call Inspection and Plan Check Services) �7 0 - City of Grand Terrace C Public Works Inspection and Plan Check Services HR Green provides best practices and state-of-the-art processes to efficiently manage protects and bring a project back on schedule As discussed earlier, we consistently incorporate these tools on our assignments Moreover, in C our role as extension of staff for public agencies, we have proactively implemented policies, procedures, and standards for building inspection, code compliance, neighborhood preservation as well as staffing level justification analyses and studies to maximize inspection efficiencies and customer service quality/responsiveness This Cj flexibility and adaptability adds great value in responding to changing needs without missing a beat We maintain effective and open communication with applicants early on to ensure they understand the latest C standards and requirements, and are receiving the requisite supporting data and documentation to expeditiously move forward with construction and compliance with design standards One of the most helpful ways to bring projects back on track is to establish open communication early and often Q (verbal and comprehensive written documentation/ correspondence) throughout the inspection process Establishing a positive rapport and working relationship at the initial and subsequent meetings will promote constructive dialogue between our inspector and applicantldeveloper/property owner Mutual buy -in can be established on areas of concern, performance expectations, goals, action items, methods of construction, design Q standards, code interpretations, milestones, etc Our staff will serve as a facilitator and problem -solver to maintain forward momentum They will visit the site to determine the improvements are practicable to existing site conditions P� and will try to anticipate issues to avoid future disputes 4. Approach to Communicating We will implement a proactive communication plan with City staff and officials, other junsdictional stakeholders, and the public to facilitate successful delivery of assigned tasks Maintaining clear and open lines of communication among City staff, permit applicants, developers, engineers, regulatory agencies, and other stakeholders are key to successful plan check delivery This includes excellent interpersonal, listening, and problem -solving skills, detailed documentation, insightful progress and staff reports, electronic plan check tools and tracking logs for real-time collaboration/expedited reviews, mastery of your permitting system, budding consensus to expedite reviews and approvals while mitigating issues in a spirit of constructive dialogue and harmony, detailed daily inspection reports and photo logs, field inspection apps, thorough documentation of all observations and correspondence n Q c� C C� Q �I10 Page � 8 � N HRGreen Attachment Attachment - HR Green Scope of Work (2200 On -Call Inspection and Plan Check Services) rr C City of Grand Terrace Public Works Inspection and Plan Check Services Since resumes are not part of the 10 sheet limit, we have included these in the AppendixCity �! t� of Grand Terrace Q George Wentz, PE Pnncipal-in-Charge Kim Evans ; Steve Lonso, PE, QSDIQSP Technician j Project Manager • Public s Inspection'. Tina York, PE Scott Gibson, QSP, CISEC Mike Myers, PE, QSD/QSP ! Carlos Morales, PE, QSDIQSP, CESSWI Young Park, PE, QSD/QSP Alan DeWitt Jianhong Xiong, PE I Leighton Muckey Marla Doyle, PE ( Jasen Vanderwork Bob Makowski, QSP, CPESC, CESSWI Bill Krelle Rob Olson Marcus Lewis y Chase Keys, EIT t Ron Anderson Carolina Fernandez, EIT, LEED AP 4 Selena Jong 10+Additional Inspection Staff Available ci Q C1 C, C C Page 10 13 HRGreen o Attachment Attachment - HR Green Scope of Work (2200 On -Call Inspection and Plan Check Services) rr City of Grand Terrace Q Public Works Inspection and Plan Check Services • Citywide Pavement Rehabilitation Phase 4 Construction management and inspection for $14 million street reconstruction and ARHM overlay Duration is 45 working days Project completion will be June 2017 • Golden West Avenue Sidewalk Improvements JSafe Routes to School) Construction management and inspection for $450,000 installation of retaining walls, sidewalk, curb/gutter and ADA Ramps Duration is 45 working days Project completed in December 2016 • Cantu-Gatleano Ranch Road Bridge Widening over Day Creek Channel Construction management and inspection for $1 5 million, developer -funded 80' length span over Day Creek Channel, slab on pre -cast girder construction Duration is 60 working days Project completed in February 2017 City of Palos Verdes Estates ci Key Proposed Staff George Wentz, PE, Mike Myers, PE, QSD/QSP, Carolina Fernandez, EIT, I-EED AP, Chase Keys, EIT, Scott Gibson, QSP, CISEC Q ■ Initially in 2015, HR Green provided full staffing transition services from previous, long-time consultant, including, but not limited to building and safety administration, construction management, inspection, budding official, plan check, city engineering, public works engineering, transportation planning, traffic engineering, CIP program management, grant writing/administration, and project management Q • Provided interim City Engineer (this staff person was then hired by the City) ■ Provide on -site CIP Manager, project managers/engineers, construction manager, inspector, Building Official • Construction management and inspection of infrastructure improvements (e g , pavement striping and marking CJ on various roadways, annual street resurfacing`and slurry seal program, and citywide drainage improvements Q and street repairs) • FY16/17 Slurry Seal Project Construction inspection for the $453,000 slurry seal of various area streets using Type II slurry Duration was 35 working days • FYI 6/17 Pavement Rehabilitation Construction inspection for $650,000 PCC ADA upgrades and ARHM overlay of area streets Duration was 35 working days • Construction management of residential home reconstruction and installation of bluff top fencing/barriers and warning signage, Solano Canyon improvements, and city hall emergency generator replacement • Coordinated with City public works maintenance staff in helping prioritize maintenance activities, catch basin Q cleaning, and placement of water quality BMPs due to El Nino Q City of Moreno Valley CI Key Proposed Staff Tina York, PE, Young Park, PE, QSD/QSP, Bob Makowski, QSP, CPESC, CESSWI, Selena Q Jong a • Current on -call civil engineering plan check and WQMP review consultant for land development project ■ Consistently meet plan check schedule • PS&E peer review for infrastructure projects designed by other consultants ■ Previous on -site CIP project management staff augmentation experience involving capital project identification, scope definition and initial budget estimates for various annual and 5-year capital projects, identification of and application for various alternate local, State and Federal funding sources, preparation of scopes of services, solicitation of proposals, and selection of consultants for project design, survey, inspection and construction management, monitoring design consultant's progress including consultants' monthly invoices, review of progress submittals of improvement plans, and value engineering, processing CEQA and NEPA environmental documentation, utility coordination, plan check, and bid processing Page 112 " N HRGreen G r' Attachment Attachment - HR Green Scope of Work (2200 On -Call Inspection and Plan Check Services) Cr City of Grand Terrace Public Works Inspection and Plan Check Services mixed -use senior residential retirement facility), new homes up to 7,000 square feet in size, smaller permit inspections (e g , solar and photovoltaic panels up to 8,000 wafts, re -piping), and OSHPD 3 inspection for C patient care facilities (e g , dentist and doctor offices) • Citywide Street Maintenance Project Construction management and inspection of curb and gutter repair, Q installation of ADA ramps at various locations, cold planning and resurfacing of streets and slurry seal where applicable • Alicia Streetscape Improvement Construction management and landscape inspection of City -funded landscape and irrigation project The $320,000 project consisted of one and a half miles of parkway landscape t improvements along Alicia Parkway The work encompassed two slopes, special redwood fencing (1300'+), rock cobble paving and electrical work Traffic control along this heavily traveled street required extra effort to achieve Watch book compliance The complicated wood fence construction was very labor intensive and required constant monitoring to achieve a good finished product • Intersection Widening at Alicia Parkway and Paseo del Alicia Construction management and inspection for the grading, construction of a 200 foot retaining wall, road widening, curb and gutter, sidewalk, asphalt and concrete paving, relocation of a traffic signal, signing and striping • Clanngton Park Construction management and inspection to monitor the development of Clanngton Park C involving grading, drainage, landscaping, and irrigation • Cabot Road Rehabilitation Construction management and inspection for pavement replacement project involved grind and cap from La Paz to Oso Parkway, curb, sidewalk, and cross -gutter rehabilitation, manhole adjustments, traffic control, liaison with contractors, and processing`of change orders ($800,000 construction 0 cost) • Moulton Parkway Widening & Repaving ($1 5 million project involving one mile of roadway) +' El Toro Road Widening ($3 5 mdlion'project involving one mile of roadway) • Avenida de la Carlota Widening Design and construction inspection of road that includedtwo parallel t design alternatives and environmental clearances to expedite the schedule, as well as a bid option alternate for the contractor to bid on both alternatives Received permits from Caltrans and County of Orange This allowed City to qualify for $400,000 in regional funding and accelerated the completion date County of Orange Key Proposed Staff George Wentz, PE, Tina York, PE, Steve Lonso, PE, QSDJQSP, Rob Olson, Marla Doyle, PE, Young Park, PE, QSD/QSP, Jianhohg Xiong, PE, Selena Jong, Bob Makowski, QSP, CPESC, CESSWI • Exclusively utilize electronic plan check/digital commenting 12 Hands-on Project Manager and key staff have delivered some of the largest volume of plan check work on C Planning Area 1 of the Ranch Plan • Maintain 99% on -time plan check rate to meet County and developer's fast -track timetable • Provide comprehensive planning, plan check (grading, drainage, geotechnical, WQMP/SWPPP), and inspection for multi -phased 23,000-acre development composed of 6,000 buildable acres (14,000 residential units and 5 million SF of commercial/industrial development) • Conduct inspections of park facilities, residential and commercial buildings, precise grading, retaining C walls, community centers, apartments, and single-family homes Also provides mechanical, electrical,i plumbing, building, minor structural, and precise grading inspection associated with leading developers, such i as Rancho Mission Viejo, Standard Pacific, Shea Homes, Tri Pointe, Ryland, William Lyon, Mentage, Western Pacific, and Pulte ` ■ Accurate and timely invoicing • Participate to roundtable discussions facilitated by the County with developers to ensure cognizance of current standards to help speed review times and ease approvals Page 14 ci j HRGreen N o Attachment Attachment - HR Green Scope of Work (2200 On -Call Inspection and Plan Check Services) rr ic N co City of Grand Terrace Public Works Inspection and Plan Check Services 9. References City of Jurupa Valley Gary Thompson - City Manager 8930 Limonite Avenue, Jurupa Valley,CA 92509 951 332 6464 / gthompson@Jurupavalley org City of Laguna Hills Ken Rosenfield, PE - Director of Public Services 24035 El Toro Road, Laguna Hills, CA 92653 949 707 2655 / kosenfield@ lagunahillsca gov City of Palos Verdes Estates ! Ken Rukavina, PE - Public Works Director/City Engineer — 340 Palos Verdes Dr West, Palos Verdes Estates, CA 90274 310 378 7820 / krukavina@pvestates org City of La Quinta Tim Jonasson, PE - Public Works Director/City Engineer 78-495 Calle Tampico, La Quinta, CA 92253 760 777 7042 / tonasson@la-quinta org City of San Gabriel Darrell Grilley, PE - Public Works Director/City Engineer 425 South Mission Drive, San Gabriel, CA 91776 626 308 2800 / dgnlley@sgch org City of Placentia Damian Arrula - City Administrator 401 E Chapman Avenue, Placentia CA, 92870 714 993 8117 / darrula@placentia org City of Pomona Ron Chan - Senior Civil Engineer 505 South Garey Avenue, Pomona, CA 91766 909 620 2286 / ronald chap@ci pomona ca City of Moreno Valley Ahmad Ansari - Public Works Dir /Asst City Engineer 14177 Frederick Street, Moreno Valley, CA 92552 951413 3100 / ahmada@moval org Page 116 "HR Green has effective management controls in place to control costs and provide timely information regarding project progress The City has no hesitation in recommending HR Green's services " Gary Thompson, City Manager "HR Green staff members have provided consistent and excellent services for the City for the past 20 years ]They] are well qualified staff in implementing CIP Projects from inception to completion " Ken Rosenfield, PE, Director of Public Services "Turnaround time schedules have been consistently met and shortened whenever possible while delivering cost effective reviews Tina has been particularly responsive to inquiries on the status of reviews for development projects, often meeting with La Quinta staff to review comments personally Moreover, their staff is familiar with electronic plan check and employs automated tracking systems " Tim Jonasson, PE, Public Works Director/City Engineer "HR Green's electronic plan check system provides instant file delivery to all responsible parties, making the review process more efficient and expeditious, at a glance history of all data transfers, and instant project deadline tracking and notification " Carmen Barsu, PE, QSD, Public Works Engineering Associate, City of Pomona County of Orange Bea Bea Jimenez - Interim Division Manager 300 North Flower Street, Santa Ana, CA 92702-404 714 667 88521 beabea Jimenez@ocpw ocgov com HRGreen Attachment Attachment - HR Green Scope of Work (2200 On -Call Inspection and Plan Check Services) �t Co Cr d C] City of Grand Terrace Public Works Inspection and Plan Check Services � 11. Conflict of Interest n HR Green exclusively serves public agencies The firm has no financial, business, or other relationships with the Q City that may have an impact on the outcome of this contract or any resulting construction project HR Green also has no current clients who may have a financial interest in the outcome of this contract t� t� �i Q Q C� Q Page18 HRGreen` a Attachment Attachment - HR Green Scope of Work (2200 On -Call Inspection and Plan Check Services) �i 201 G1oc PROFESSIONAL SERVICES AGREEMENT d V THIS AGREEMENT ("Agreement") is made as of this 131h day of June, 2017 by and between the CITY OF GRAND TERRACE ("City") and Interwest Consulting Group ("Consultant") v c 1 CONSULTANT'S SERVICES Consultant agrees to perform during the term of this a Agreement on a non-exclusive and on -call basis, the tasks, obligations, and services set forth in the "Scope of Services" attached to and incorporated into this Agreement c as Exhibit A (the "Services")CL c as 2 TERM OF AGREEMENT This Agreement shall be effective on the date above and the Agreement shall remain in effect for three years, with the option to extend the = contract twice by one (1) year each, unless otherwise terminated pursuant to the provisions herein 0 3 FAMARITY WITH WORK By execution of this Agreement, Consultant N ILI warrants that N (1) It has thoroughly investigated and considered the work to be performed, based on all available mformation (2) It carefully considered how the work should be performed, and (3) It fully understands the difficulties and restrictions attending the perforniance of the work under this Agreement (4) It has the professional and technical competency to perform the work and the production capacity to complete the work in a timely manner with respect to the schedule included in the scope of services 4 PAYMENT FOR SERVICES City shall pay for the services performed by Consultant pursuant to the terms of this Agreement, the compensation set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit B The fees for services shall not exceed the authorized amount of $40,000 (Forty Thousand Dollars) annually as set forth inAttach ment "B," unless the CITY has given specific advance approval in writing, and the Cost Proposal included mAttachment "A" 5 TIME FOR PERFORMANCE Consultant shall not perform any work under this c Agreement until (a) Consultant furnishes proof of insurance as required under N Paragraph "8" of this Agreement All services required by Consultant under this c Agreement shall be completed on or before June 1, 2020 unless extended by a amendment r c as E 6 DESIGNATED REPRESENTATIVE Consultant hereby designates Chris A Vogt, P E , as the Consultant Representative, and said Representative shall Q Page 1 of 11 Packet Pg 332 G10c 12 STANDARD Consultant agrees that the services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily provided by an experienced and competent professional organization rendering the same or similar services Consultant shall re -perform any of said services, which are not in conformity with standards as determined by the City 13 CONFIDENTIALITY Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City City shall grant such authorization if disclosure is required by law All City data shall be returned to City upon the termination of dus Agreement Consultant's covenant under this Section shall survive the termination of this Agreement 14 RECORDS AND INSPECTIONS Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts therefrom, and to inspect all program data, documents, proceedings and activities Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours 15 OWNERSHIP OF CONSULTANT'S WORK PRODUCT All reports, documents, all analysis, computations, plans, conespondence, data, information, computes media, including disks or other written material developed and/or gathered by Consultant inthe performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City Such Material shall not be the subject of a copyright application by Consultant Any re -use by City of any such materials on any project other than the project for which they were prepared shall be at the sole 'risk of City unless City compensate Consultant for such use Such work product shall be transmitted to City within ten (10) days after a written request therefore Consultant may retain copies of such products 16 NOTICES All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail Notice sent by mad shall be addressed as follows City G Harold Duffey, City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 Consultant Chris A Vogt, P E Interwest Consulting Group 431 S Palm Canyon Drive Pawn gxrgs CA9= E co w Q Page 3 of 11 Packet Pg 134 G10c N d 24 ECONOMIC INTEREST STATEMENT Consultant hereby acknowledges that pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted by City hereunder, Consultant is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest Statement (Form 700) with the City Clerk, for each employee providing advise under this Agreement, prior to the U commencement of work c a 25 POLITICAL ACTIVITY/LOBBYING CERTIFICATION Consultant may not v conduct any activity, including any payment to any person, officer, or employee of o any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, ban, intended to influence legislation, y admuiistrative rulemalcing or the election of candidates for public office during tune compensated under the representation that such activity is being performed as a part of U this Agreement c O 26 NON-DISCRIMINATION In the performance of this Agreement, Consultant shall not CD o discriminate against any employee, subcontractor, or applicant for employment N v because of race, color, creed, religion, sex, marital status, national origin, ancestry, age Y physical or mental handicap, medical condition, or sexual orientation Consultant will U take affirmative action to ensure that subcontractors and applicants are employed, and a that employees are treated during employment, without regard to their race, color, -a creed, religion, sex, marital status, national origin, ancestry, age, physical or mental _ handicap, medical condition, or sexual orientation o 27 AUDIT OR EXAMINATION Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters 28 MODIFICATION OF AGREEMENT This Agreement may not be modified, nor may any of the terms, provisions of conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties 29 WAIVER If at any time one party shall waive any term, provision or condition of this Agreement, either before or after any breach thereof, no party shall thereafter be deemed to have consented to any future failure of full performance hereunder 30 COVENANTS AND CONDITIONS Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition 31 RIGHT TO TERMINATE City may terminate this Agreement at any time, with o or without cause, in is sale discretion, with durty (30) days written notice (L _ 32 EFFECT OF TERMINATION Upon termination as stated inParagraph "31" of this E Agreement, City shall be liable to Consultant only for work performed by Consultant up to and including the date of termination of this Agreement, unless the termination is a for cause, in which event Consultant need be compensated only to the extent required Page 5 of 11 Packet Pg 136 G10c Dated Dated APPROVED AS TO FORM Richard L Adams H City Attorney "CITY" G Harold Duffey City Manager "CONSULTANT" James G Ross, Public Works Group Leader Page 7 of 11 Packet Pg 138 G10c EXHIBIT "B" N d SCHEDULE OF COMPENSATION > L AMOUNT OF COMPENSATION For performing and completing all services s pursuant to Exhibit "A" Scope of Services, is a total amount not to exceed $40,000 (FORTY THOUSAND Dollars) annually a BILLING At the end of each calendar month in which services are performed or M expenses are incurred under this Agreement, Consultant shall submit an invoice to the o City at the following address a. Vl Crtyof Grand Terrace = 22795 Barton Road Grand v Terrace, Ca 92313 0 The invoice submitted pursuant to this paragr aph shall show the N N v 1) Purchase order number, 2) Projectname/description, 3) Name and hours worked by each per son who performed services during the billing period, 4) The title/classification under which they were billed, 5) The hourly rate of pay, 6) Actual out-of-pocket expenses mcuned in the performance of services, and, 7) Other such information as the City may reasonably require Ill METHODOFPAYMENT Payment to Consultantforthe compensation specified in Section 1; above, shall be made after the Executive Dn ector or designee determnmes that the billing submitted pursuant toSectionH, above, accurately reflectsworksatrsfactonlyperfonned City shall pay Consultant within thirty(30) days there from c as E U to Page 9 of 11 Packet Pg 1 00 G10c insurance and to charge the Consultant for any premium due for such coverage City has the option to deduct any such premium from the sums due to the Consultant Insurance is to be placed with insurers authorized and admitted to write insurance in California and with a current A M Best's eating of A- Vll or better Acceptance of insurance from a carrier with a ratmg lower than A- Vll is subject to approval by City's Risk Manager Consultant shall immediately advise City of any litigation that may affect these insurance policies _ d E t V Rf r rr Q Page 11 of 11 Packet Pg 142 -o d W CD -o U2 wo3 dj2jsaNu94ui mmm aligoIN SM, 919 TS6 ROW0 REV LTtr 09L Z9ZZ6 VJ'sguijds vied OOZ alinS'aAiaa uOAueO wied S TEt, dno.ig 6uginsuot) ;sannaa;ui As SRS-STEM V:)'a:)e.Jlal pueag peon uoweg 96LZZ luawuedaq sjjoM :)ygnd uewaaid aueaapb a3ejial purejJ 10 J4!:) alu uo:i a3HVd3Hd s83ln. OS 43840 veld Pue uogoodsul s3poM ollgnd 3®IAOUd of IVsodOHd LTOZ'IT AeW Attachment Attachment - Interwest Scope of Work (2200 On -Call Inspection and Plan Check Services) Each of the staff members proposed for this assignment was carefully selected based on our understanding of the scope of the project Mr. James G Ross is the Public Works Group Leader for the Southern California area and will serve as Principal in Charge He is an authorized representative of Interwest Consulting Group with the authority to sign all necessary agreements. Mr Chris A. Vogt, P.E is the Regional Manager of the Coachella Valley/inland Empire branch of Interwest Consulting Group, and will serve as the Project Representative and the management contact to the City of Grand Terrace James G Ross 431 S Palm Canyon Drive, Suite 200 Palm Springs, CA 92262 714 899 9039 Office 714 7421551 Mobile )ross@interwestgrp com Chns A Vogt, P E 431 S Palm Canyon Drive, Suite 200 Palm Springs, CA 92262 760 417 4329 Office 951 616 4925 Mobile cvogt@nterwestgrp com Services will be directed from our Palm Springs office, which serves the entire Coachella Valley region and the Inland Empire We appreciate the opportunity to present our qualifications for your review and consideration This proposal remains valid for a period of 120 days from the due date We understand that the selected firm will be required to enter into a contractual agreement, inclusive of insurance requirements with the City of Grand Terrace Interwest Consulting Group has no issues with the City's Professional Services Agreement Contract or Insurance requirements Additionally, we acknowledge and are in receipt of Addendum 1 We are available to meet with you to discuss our approach in more detail at your convenience Please call if you have any questions or would like additional information Sincerely, d I . /'� /esRoss Chris AVogt ks Group Leader Coachella Valley Regional Manager -1. ior-r=®aw"cr-r Attachment Attachment - Interwest Scope of Work (2200 On -Call Inspection and Plan Check Services) e:;1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q 0 0 J 0 0 U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Q 0 0 0 0 a (saoinIaS 10043 ueld pue mpedsul 11eo-u0 OOZZ) 31ioM;o edooS;sannua;u1-;uewyoe:gV 4u9wyoe11V Introduction / Information COMPANY INFORMATION The seamless integration of municipal service professionals in support of public agencies has been our purpose since Interwest Consulting Group formed in 2002 Interwest was founded by individuals with a passion for serving municipalities We offer an Employee Stock Ownership Program (ESOP) and currently employ approximately 300 employees spanning a multitude of disciplines within city engineering, public works, traffic engineering, and building and safety departments throughout California We currently serve over 200 cities, counties and state agencies, including the municipalities of La Quinta, Palm Springs, Rancho Mirage, Eastvale, Wildomar, Pomona, and Beaumont We provide the following services to cities / counties ✓ Construction Management & Inspection ✓ Engineering Plan Check Services ✓ Capital Improvement Plan/Map Review and Entitlement ✓ Building and Safety Services ✓ City Engineering ✓ Geographic Information System (GIS) ✓ Information Technology ✓ Real Property Acquisition ✓ Traffic Engineering & Transportation Planning ✓ Transportation Program Management & Funding Our staff has held staff, senior and executive management positions within numerous California cities including the titles of City Engineer, Public Works Director, Project Manager, Budding Official, Traffic Engineer, Construction Manager, Public Works Construction Inspector, Building Inspector, Plan Check Engineers and other well -seasoned personnel This depth of experience brings a high level of expertise and sensitivity towards community and special interest group issues We value the importance of a focus that represents the interests of our public agency clients and reflects positively on the citizens they serve Collectively, our professionals have programmed and delivered projects, and developed and implemented innovative programs and public policies recognized by the American Public Works Association, California Transportation Foundation, Solid Waste Association of North America, State of California Office of Traffic Safety, American Planning Association, and been awarded with the Leadership in Energy and Environmental Design (LEED) Award We furnish both technical excellence and a thorough understanding of the regulatory process to assist our clients through the sometimes daunting complexities associated with the delivery of projects, implementation of important public programs, and adoption of significant public policy 0 v a r m Y a 114TERWEST Pdge1 CONSULTING GROUP (saoinUaS 13643 veld pue uoi;oadsul lle0-u0 oozz) 31joMlo adooS;senua;ul-;uawyoe;1V ;uawLloe;;V 0 fTn V STATEMENT OF UNDERSTANDING 0 Specifically for the City of Grand Terrace, we understand that the City is seeking a professional consultant to provide on -call plan check and inspection services for Public Works Projects The selected consultant will perform the services in a prompt, professional and workmanlike manner and in accordance with the standards of the profession Services are to include the plan checking and inspection of public works capital projects completed by the City, development community, residential community, and other agencies A well seasoned and diplomahc All work, unless otherwise specified, shall be provided on an hourly basis, and team is of critical t� completed to the satisfaction of the City Council within the time periods allocated, as rmpodance to the mutually agreed to at the beginning of the assignment Certain projects, if assigned, successful delivery { � of se►vIces r shall be performed pursuant to a "not -to -exceed" budget For these projects, consultants shall prepare a detailed scope of work; a payment schedule, and a r schedule of deliverables for review and approval by the City Council - — - - 0 Interwest Consulting Group fully understands what is required to provide as -needed On -Pall Plan Checking and Inspection Services as we serve a number of municipalities in Southern and Northern California in a 0 similar capacity Discussion on how we will meet the objectives of the Scope of Services is outlined in the 0 Methodology section of this proposal Methodology interwest will complete all plan checking and inspection services according to 0 the City of Grand Terrace's standards, civil engineering design guidelines 0 appropriate for the type of work (APWA Standard Specifications for Public 0 Works Construction °Greenbook", State of California Standards °Caltrans" Specifications, Caltrans Highway Design Manual, and various other design 0 guidelines), as well as all relevant ordinances, resolutions, statutes, rules, and 0 regulations of the City and all other local state or federal governmental 1 t� I fl i 1 1 agency standards that apply to the type and location of the vanous projects Interwest staff will also ensure that all conditions placed during the entitlement process for the development are incorporated into the plans as each condition relates to the public improvements APPROACH & METHODOLOGY Interwest Consulting Group works exclusively for Public Agencies such as Cities and Counties As such, Interwest has not completed any projects or studies for the private development community in Grand Terrace However, we have worked very closely with the private development community in other Cities in order to facilitate their projects and their schedules so they may succeed in their development We treat them as a partner to the City, protecting the City's interests while at the same time, remaining sensitive to their needs to deliver a quality project within their time frames and budget Interwest also fully understands the challenge that Cities face due to limited staff and budget Interwest can V.7 help alleviate or minimize this staffing resource burden and at the same time provide a high level of 0 customer service in a cost-effective manner and we possess the ability to adjust service levels as needed { ' 914TERWEST Page CONSULTING GROUP 0 LO T co IL r m Y v �v a (saoiMag 13843 ueid pue uoi;oedsui iieo-uo oozz) 3IjoMlo edoog;seivuejui- ;ueWLIO RV WOW)URV v O We view our role and mission as facilitating the efficient delivery of high quality design plan check projects by ✓ Taking a partnering versus regulatory approach, 0 ✓ Balancing the need to ensure conformance to standards and regulations with the need for 0 predictability, uniformity, and efficiency, 0 ✓ Having a goal of "no surprises" for the applicant and the City, ✓ Creating an internal team which provides a seamless design plan review process to prevent 0 unintentional "games of gotcha" for project applicants 0 ® All plan reviews will be evaluated by the project manager for quality control of the plan review, the level and d quality of comments from the review, consistency with similar reviews, the avoidance of late hits or "gotcha" 0 comments, the evaluation of the design professional's submittal and whether they are addressing prior comments or have justifiable reasoning in their designs that may allow leniency from standards The project manager will meet with the design professional and their client after the second plan check if prior 0 comments are not being addressed We have found this will get the process back on track or provide the 0 project owner/client with a more realistic schedule based on their design professionals' actions The 0 discussion above describes Interwest Consulting Group's philosophy and approach of "how" we do our 0 work rN a 0 0 0 0 0 0 0 0 0 0 a 0 0 0 C-) Interwest Consulting Group proposes to complete the plan checking process of all improvement plans related to private development (excluding building and related plans), including of a variety of grading plans (mass grading, rough grading and precise grading), street improvement plans (widening, rehabilitation, and new), storm drainage plans, Hydrology and Hydraulic calculations and reports,` Engineers reports, fugitive dust control plans, storm water pollution prevention plans and Water Quality Management Plans (WQMP, NPDES, MS4), erosion and sediment control plans, sewer improvement plans, traffic signal improvement plans, on -site improvement (grading and paving) plans, as well as a variety of other types of construction improvement plans and parcel/final maps in addition to individual plan check review, we will provide independent review of technical studies and reports (including sewer studies, traffic studies, geotechnical reports, storm -water pollution prevention/NPDES plans, and water quality management plans, and render appropriate review of the analysis and proposed mitigation Services will also include review and verification of Right -of -Way documents including, but not limited to legal descriptions for easements, dedications, lot line adjustments and parcel mergers A typical scenano for "what" we do related to the review and processing of final maps, landscape plans, improvement plans, hydrology and hydraulics calculations and plans, geotechnical studies, and traffic engineering and operations plans and reports, follows ✓ Provide plan reviews for final maps, improvement and landscape plans Review includes evaluation of required reports, studies, grading and improvement plans, and design professional's recommendations Each plan review is assigned to a design plan reviewer with oversight of the project manager The assigned design plan reviewer will be committed to the project and will furnish all subsequent submittal reviews for the project This maintains a consistent review and avoids "late hit" comments INTERWEST CONSULTING GROUP Page 5 N tM a a) Y IL (seoinaeS 13e43 ueid pue uogoedsui peo-uo 0ozz) JioM;o edooS;semie;ui-;uewL1oe;;y ;uewgoe;;V It o 'n O a r d requested, Interwest Consulting Group will transmit plan review comments and coordinate re -checks directly to the applicant as required and competed plan review documents ready for approval will be a returned to the City for final approval Maximum Proposed Turnaround Time ' We consistently complete plan reviews within the timeframes (or faster') listed below as our standard business practice We work hard to accommodate any tum-around schedule desired by the jurisdiction Multi -disciplinary reviews are typically performed in our offices but we are available for onsite work when required and whenever possible We can pick up the plans within 24 hours of notice With our office and employees close to City Hall, we will be able to pick up the plans on the same day We propose a maximum ten (10) working day turnaround time on first plan check, and a five (5) working day turnaround time on the subsequent plan checks The review of professional studies shall not exceed ten (10) working days This will depend on the complexity of the project and the design engineer's attention to the comments and adherence to the original design The proposed turnaround time can be greatly reduced by the design engineer taking advantage of our electronic plan checking capabilities On -Site Consultant Services & Meeting Attendance Interwest Consulting Group has proposed an experienced licensed Plan Check Engineer who is available to perform on -site plan review We understand the City may require the services of an onsite plan reviewer to ensure consistency between the design office and the actual field conditions In addition, staff is available for pre -construction or pre -design meetings, field visits, contacts with the design team, and support for field inspection personnel as needed With some reasonable limitations, pre - construction and pre -design meetings associated with projects that we plan review are considered part of the plan review service Electronic Plan Check Services Interwest Consulting Group currently provides electronic plan review services for multiple jurisdictions We have found the jurisdictions with whom we work, including their respective customers, have a wide range of needs and expectations regarding electronic plan review and permitting services We have worked with some clients to develop electronic plan review systems utilizing several of the open market software applications and hosting sites available Some clients, such as Salt Lake City and Clark County, Nevada, , both jurisdictions with highly complicated commercial development activities, have established comprehensive electronic permit and plan review systems In contrast, we have found jurisdictions that have primarily light commercial and residential development simply need access to our FTP site to allow their Applicants to upload digital content directly to our staff Rather than a "one -size -fits -ail" approach to electronic plan review via proprietary systems, we believe our clients are best served by a non-proprietary, commercially -available system that could be tailored to the City's specific needs Creating a system tailored to the needs of the individual client utilizing readily available software allows for the customization of the system to easily integrate the electronic plan review system with the needs of other departments With the plethora of commercially available FTP sites available for electronic file hosting at nominal costs, there is no longer a need for agencies to purchase or lease expensive proprietary systems Recently, Interwest's IT staff established a comprehensive electronic permitting and plan review system for 1 RITERWEST Page CONSULTING GROUP 0 0 0 0 0 0 0 0 0 C) (saoinUaS IDOL13 ue1d pue uoi;oadsul pe3-u0 0ozz) )poMlo adooS;seniue;ul-;uauayoe11V ;uauayoe;;d INSPECTION SERVICES Interwest Consulting Group provides inspection services to a number of municipalities and understands that as the demands for protect delivery are increased, Cities are faced with the challenge of providing capable and experienced individuals to manage and coordinate those protects and to ensure m ;' proper completion according to the local, state and federal policies and ' procedures Full communication on behalf of the client is essential as well as complete and accurate documentation An understanding of the existing policies and procedures and positrve working relationships with the key personnel is also essential for successful administration Interwest staff has the experience and expertise to complete all assignment including but not limited to ✓ Inspect a variety of public works and public utilities construction and maintenance protects, such as sidewalks, concrete structures, driveways, water main and service installations, reclaimed water facilities and mainlines, sewer main and lateral installations, utility protects including mechanical, electrical, and structural work, curbs and gutters, retaining walls, earthwork, street excavation and patchwork, drainage facilities, storm drams, landscape irrigation, underground conduit installations, and street marking, and traffic sign installation to ensure construction and materials comply with contract standards and specifications, state laws, local ordinances, NPDES requirements and proper construction practices ✓ Inspect concrete street improvements, including drive approaches, wheel chair ramps, block walls, and other elements, inspect asphalt concrete street paving, grinding and overlay and slurry seal coating, ensure correct street sections by checking grades and elevations ✓ Observe earthwork grading, trench compaction, slope construction, earthen berms and surface drainage ✓ Review soils compaction reports ✓ Inspect all aspects of traffic control set-up and maintenance for conformance with codes, specifications and safety practices ✓ Interpret construction plans and specifications, prepare and make recommendations on change orders, confer with City engineering staff on design problems encountered in the field ✓ Perform final inspection of construction protects for field acceptance, prepare list of required corrections prior to final acceptance ✓ Maintain necessary records of daily operations, including daily protect reports, time, matenal, and equipment reports ✓ Review and confirm as -built drawings for public works facilities and utility protects ✓ Coordinate activities and schedules with other entities involved in the construction protect ✓ Keep records pertaining to work assignments, employee information, and inspection work Respond to quenes by property owners, contractors, and staff regarding the construction protect 114TERWEST CONSULTING GROUP Page 9 (saoinJaS 13ay3 ue1d pue uogoadsul Ileo-u0 OOZZ) MaoM;o edooS;saiuua;ul-;uawyoe:4V ;uewyoe;;V 0 O PROJECT CONTROLS The services we provide are always closely coordinated and monitored to ensure we meet or exceed the service levels desired by the City, but also stay within the financial capacity of your operating budget We 0 have broad experience and "hands on" knowledge of municipal budgeting, specifically related to 0 expenditures and cost recovery associated with private development processing and permitting We,wdl work in close partnership with the City of Grand Terrace tailonng our services and deployment of staff 0 resources to match the allocated budget 0 Approach to Communicating 0 Our philosophy for communication is open and honest We believe in direct person to person 0 communications to ensure we have a complete understanding of the issues, and we provide clear and 0 complete information and services We back up these communications with memorandums and/or e-mail if necessary to memorialize what was discussed At all times we are courteous and professional Any communications received from the City Council is reported directly to the Public Works Director/City 0 Engineer or his/her designee If a Council Member asks for detailed information, this to will be discussed 0 with the Public Works Director/City Engineer or his/her designee prior to proceeding At the discretion of the Public Works Director/City Engineer, the information requested by one City Council Member may be provided to the entire City Council, so that all have access to the same information and issues Regarding 0 staff, we believe that the exchange of information must be complete, accurate, and timely This is essential 0 to the efficiency of the City Team The same is true with communications with the development, business, and residential community C� t� 0 0 0 0 0 0 0 00 LO a� IL d Y ni a t INTERWEST Page II CONSULTING GROUP (saoinJaS 43e1L13 ueid pue uoi;oedsul Iie3-u0 oozz) 3IioM}o edooS;sennue;ul-;uawyoe;1V ;uewyoe;;y HIGHLIGHTED PROJECTS Frank Sinatra Dnve/Bob Hope Drive Intersection Improvements Construction Management and Inspection for the rehabilitation and widening of the intersection of tow major arterials, Frank Sinatra Drive and Bob Hope Drive, in Rancho Mirage This included grinding and overlay, full depth construction of the widened areas, curb, sidewalk and ADA ramp construction, cross gutter construction, and street pavement re -striping This also included much coordination with Utilities, adjacent property owners, and other agencies (Summer/Fall 2016, Ryan Shultz -Construction Manager and Inspector, John C hesworth -Inspector) Mark Sambito, P E Public Works Director/City Engineer 69-825 highway 111 Rancho Mirage, California 92270 (760) 770-3224 Rancho Mirage Amphitheater Remedial Work Inspection Remedial inspection of a newly constructed Amphitheater and Park area that began failing a year after construction Coordination with Geotechnical Firms regarding sub -surface compaction issues (Winter 2016117, John Chesworth-Inspector) County of Riverside 0 Interwest Consulting Group began serving the County of Riverside in June 2015 We were selected to 91 provide the services listed below on commercial and residential projects We currently provide the following services 0 V Public Works Plan Checks Q ✓ Building Plan Checks 0 e Building Inspections 0 HIGHLIGHTED PROJECTS 0 Residential and Commercial {grading Plan Checks — Plan checking services for grading plans on numerous small commercial projects and residential developments Establish conditions of approval on development projects Coordinate directly with Developers and their Engineers (Summer 2015- 0 present, Plan Checkers Jack Istik, P E and Viren Shah, Q PE) FM Charles De Chambeau Permit Engineer 4080 Lemon Street Riverside, California 92501 (951)955-2036 Residential and Commercial Drainage Plan Checks — Plan checking services for drainage plans on 0 numerous small commercial projects and residential developments Review of Hydrology and Hydraulic Q Calculations and reports supporting the development plans Worked directly with Developers and their 0 Engineers (Summer 2015-present, Plan Checkers Jack Istik, P E and Viren Shah, P E ) 0 0 NTERWEST Page13 CONSULTING GROUP C1 0 0 Q 0 0 Q 0 0 0 0 0 0 a 0 0 0 0 0 0 0 0 0 0 0 0 0 (saoinUag 31138143 veld pue uoi;oadsul ileo-u0 OOZZ) )poM jo adoog;swuejul-;uewyoe11V ;uawyoelIV accessible ramps, curb and gutter, and roadway widening along selected routes to each school The projects were funded by bicycle and pedestrian safety grants The Wildomar Elementary improvements were approximately 15 acres in size and the Ronald Reagan improvements consisted of approximately 0 5 acres This project involved coordination with the police department and School District to bring to fruition and received extensive coverage in the local news Interwest provides oversight for the City's participation in the WRCOG Transportation Uniform Mitigation Fee (TUMF) Program and assisted the City in evaluating a regional effort to consider TUMF reductions There were multiple unique challenges associated with each site The Wildomar Elementary improvements had several challenges including maintaining multiple existing driveway access points, meandering the sidewalk to avoid existing trees and utilities, and minor drainage improvements along the affected area The biggest challenge associated with the Ronald Reagan improvements was acquiring the additional nght-of-way required to construct the roadway and sidewalk Interwest services provided included Transportation Planning, Capital Project Management, Grant Writing, and Traffic Engineering The project was made possible by two grants written and secured by Interwest for the City City's first Capital Improvement Program, totaling over $8 million in revenue over the next five years The CIP identified Measure "A", gas tax, and air quality revenue (AB 2766) to advance projects and programs consistent with Council direction The CIP included the traffic signal program, the unpaved roadway program, the slurry seal program, and accessibility program which involved Interwest collaboration with Riverside County, City Council, and the public We also secured and administered over $1 million dollars in grants from the Riverside County Transportation Commission's SB 821 program, Caltrans Safe Routes to School Program, and the Caltrans Highway Safety Improvement Program These funds leveraged existing Measure "A" revenues to aI--3 ° , bring in state and federal funds, significantly augmenting the City's Capital Improvement Program budgets'` Hoover Ranch- This project consisted of a Tentative Subdivision Map, Zone Change, General Plan Amendment and an Environmental Assessment to evaluate the impacts of the project for a 51 lot subdivision map in a proposed gated community The site required the extension of street infrastructure to provide access to this parcel Additionally, this site is adjacent to a creek and was to provide emergency access through an existing park Interwest reviewed the tentative subdivision map, the proposed site plan and how it interfaced with the surrounding infrastructure and land use, water quality plan and hydrology study Due to the urgency of the project, conditions were generated to deal with the inadequacies of the submittals as well as the required infrastructure to make this a feasible development 0 Canyon Plaza This project consisted of a Conditional Use Permit for a gasoline service station with carwash, three drive-thru restaurants, and two retail buildings totaling approximately 37,000 square feet of 0 floor area, a Tentative Parcel Map to subdivide two existing parcels into 6 commercial parcels and 1 reciprocal access parcel, and an Environmental Assessment to evaluate the impacts of the project V�w Interwest provided review of the tentative map, commercial site plans and how it interfaced with the 0 surrounding infrastructure and land use, review of the water quality plan, hydrology study Traffic was C ' NYERWEST Page15 CONSULTING GROUP N c� O a a� Y a (saoDUaS 40043 ueld pue uoi;oedsul lleo-u0 0ozz) 31aoM;o adooS;sanrua;ut-;uaw4oe;;d ;uauayoe;;V � o to C7 aM a a� streets), 6 3 miles of sidewalk, curb and gutter, 85 mile of arterial roadway pavement, 0 85 mile of 0 sidewalk, curb and gutter on the major roadway and all traffic control devices a 0 Archibald Ave and Schlelsman Road — This development project consisted of 173 new single family 0 homes Project includes approximately 13 miles of new residential roadway pavement ( 8 new streets), 2 6 0 miles of sidewalk, curb and gutter, 15 miles of arterial roadway pavement, 1 mile of sidewalk, curb and Q gutter on the arterial roadway and all traffic control devices associated with the improvements 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U J 0 0 0 0 0 River Road West of Archibald Avenue — Project required repairs due to pavement failure at several locations caused by sewer line failure River Road was excavated on a section and re -compacted to avoid future settlement of the roadway Interwest provided inspections and oversight of the trench excavation and all traffic control associated with this work This work was part a total project with 290 homes City of La Quinta Since 2014, Interwest Consulting Group has provided the following services ✓ Permit Technician Services ✓ Engineering Plan Review ✓ Building Plan Review and Inspection Services HIGHLIGHTED PROJECTS Swenson Ranch — Completed the grading plan checking, review of the Hydrology and Hydraulic Report, and review and comment of the Water Quality Management Plan (WQMP) for a private residential development Design and Development Department 78-495 Calle Tampico La Quetta, CA 92253 La Quetta Resort Retention Plans — Completed the review of (760) 777-7045 Hydrology and Hydraulic calculations to determine the runoff quantities bmckinney@la quanta org due to new development Completed plan check of Civil and Drainage plans for mitigation of runoff including retention and detention of storm and nuisance water on site KEY PERSONNEL. We propose James G Ross serve as Principal -in -Charge and authorized representative to negotiation and contractually bind the firm and Chris Vogt as Project Manager and Primary Contact for the City of Grand Terrace In addition to James and Chris, we have selected a team of engineers and inspectors that individually, excel in each of their backgrounds As a team, they possess the professional capability to innovattvely create and implement effective solutions with your agency and the community's interests to mind Depending on the type, size, and schedule of the project(s), the following individuals would be available to serve the City Brief biographies are below and detailed resumes which include specific qualifications and experience are included in the Appendix of this proposal INTERWEST Page17 CONSULTING GROUP V 0 o 0 0 4 0 C 0 C) 0 0 0 0 0 0 Q (saoinaOS 3o843 ueid pue uoi;oodsui iieo-u0 0ozz) J10M3o adwS;saivua;ui-;uawgoe;;d ;uawgoe;;br Viren Shah, PE I PLAN CHECK ENGINEER Viren has decades of expertise providing administration, management, plan checking, and engineering services on Capital Improvement and Land Development Projects This experience has made him familiar with the design and construction of projects including transportation facilities, public works infrastructure, and industrial, commercial and residential development Viren is very comfortable providing engineering plan checking, grading plan checking, specification review, drainage report review, and constructability review for both public works and private enterprises His extensive background in the industry has also given him a working knowledge of related fields including environmental mitigation, drainage, soils, structures, surveying and land planning Viren has been employed in a variety of capacities such as Senior Engineer, Design Engineer, Plan Check Engineer, Project Manager and Construction Manager Over his career, he has honed his ability to effectively coordinate with owners, clients, consultants, contractors and public agencies Ryan Shilaltz I CONSTRUCTION INSPECTOR Ryan is a public works and construction professional with over a decade of relevant industry experience, often serving in the role of Construction Inspector As such, he is well -versed in current construction methods and standards, and has expertise in cost -control and contract management He has worked on public works projects of various sizes and budgets, from $250k up to $30M Ryan has experience in time - management and a talent for fostering effective communication between the Client, General Contractor, Utilities, subcontractors, and other agency/business representatives involved in the project He is a collaborative person with strong communication, interpersonal, and critical thinking skills to effectively motivate and lead a diverse group of individuals He excels at documentation of construction activities and is very familiar with the Greenbook Standards and Caltrans Standards John Cheswrorth I CONSTRUCTION INSPECTOR 0 John has more than 20 years of construction and Civil Engineering experience He has worked as a 0 construction lead inspector and superintendent for large construction companies specializing in various fields including but not limited to, utilities construction and relocation, commercial construction, and development construction Over his career, John has been responsible for construction inspection and 0 Quality Control, daily reports and quantity take -offs, review and monitoring the schedule of work, compliance with plans and specifications, shop drawings, change orders, submittals and RFI's, safety d compliance, preparing and reviewing as -built plans, and preparing final punch lists John's wealth of code 0 knowledge makes him a qualified inspector for any construction project 0 Q Interwest will not be utilizing any sub consultants to provide the requested services Icy 0 I iVTERWES`f" Page19 CONSULTING GROUP t3 (s83lAa0S )loaL10 ueld pue uol;oadsul IleO-u0 OOZZ) 31JoM jo edooS isaivuejul-;uawLjoejjV ;uauiyoejjV CO o C�"`� UL K I WIL:A I h Ul- LIAWL1 I Y IRISUKAN(;h Y `%_ •- 1 /5/2017 0 7HIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THI 12 -- ERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICI — 9ELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZE v REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER R IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed If SUBROGATION IS WAIVED, subject I n. the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to th certificate holder In lieu of such endorsement(s) gRODUCER CONTACT Kath Star SI Colorado, LLC Prof Llab N. PHONE Kathy 3-8500 FAX O Box 7050 EMAILAIC. Not, nalewood CO 80155 AnDRFSs_ INTERCON35 terwest Consulting Group O Box 18330 )ulder CO 80308 U4 -COVERAGES CERTIFICATE NUMBER 366843008 Rr_VISIAN NtIMRFR 4 THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS SR TR TYPE OF INSURANCE ADDL5UBR INSO WVO POLICY NUMBER POLICY EFF MMIDD/W POLICY EXP MMIODIYYYY LIMITS B X COMMERCIAL GENERALUABILITY Y Y 680SH441235 11/14/2018 11/14/2017 EACHQCCURRENCE 51000000 PR MIS(Ea o=rrence $1 GOD 000 CLAIMS MADE a OCCUR ) MED EXP (Anyone r3on) $10 000 PERSONAL & ADV INJURY $1 000 000 GEN L AGGREGATE LIMIT APPLIES PER. POLICY PRO ECT a LOC GENERAL AGGREGATE $2 000 000 PRODUCTS COMPIOP AGG $2 000 000 S OTHER AUTOMOBILE LIABILITY Y Y BAOJ093233 r 11/14/2016 11/14/2017 Ea COMBINED $1 000 000 X BODILY INJURY (Per person) $ ANY AUTO AUTOS OWNEDSCHEDULED NON OWNED HIRED AUTOS AUTOS BODILY INJURY (Par ocadent) S PROPERTY DAMAGE Per emdent $ 3 C X UMBRELLA LIAD OCCUR Y Y CUP1330T362 11/14/2016 11/14/2017 EACH OCCURRENCE s4 000 000 H—CLA,M,.MA., AGGREGATE 34 000 000 EXCESS LIAB DED X RETENTION$0 S C WORKERS COMPENSATION AND EMPLOYERS LIABILITY Y 1 N ANY OFFICER/MEMBER EXCLUDPROPRIETOR/PARTNEREp7 ECUTIVEFN N 1 A Y U81339TO34 11/14/2016 11114/2017 X STAT I QTTH I ER EL EACH ACCIDENT $1 040 OQO E L DISEASE EA EMPLOYE4 31000 000 (Mandatory In NH) It yes deaCrb3 under DESCRIPTION OF OPERATIONS below E L DISEASE POLICY LIMIT S 1 000 000 A Professional Liability Y DPR9726823 11114/2016 11/14/2017 Per Claim $2 000 000 on Llab Included Annual Aggregate $5 ODO 000 Made N OF OPERATIONS/ LOCATIONS! VEHICLES (ACORD 101 Addlllonal Remarks Schedule may be attached If more apace Is required) uired by written contract or written agreement, the following provisions apply subject to the rrequired terms, conditions, limitations and exclusions The Certificate Holder and owner are included as tic Additional Insured's for ongoing and completed operations under General Liability, Designated d under Automobile Liability, and Additional Insured's under Umbrella / Excess Liability but only espect to liability arising out of the Named Insured work performed on behalf of the certificate and owner The General Liability, Automobile Liability, Umbrella/Excess insurance applies on a tached For Proposal Purposes Only CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS AUTHORIZED REPRESENTATIVE ©1588-2014 ACORD CORPORATION All rights reserved CACORD 25 (2014101) The ACORD name and logo are registered marks of ACORD r� (saolnUag 13843 ueld pue uoi;oedsul lleo-uo oozz) )ljoM to adoog;senuaiul-;uauayoe;;d ;uawLioe:4V o o n a IMTERWEST Y CONSULTING GROUP to a FEE / RATE SCHEDULE Interwest Consulting Group fully understands and complies with all requirements specified under the Prevailing Wage laws Including but not limited to registration with the Department of Industrial Relations as specified under 88854 Reimursables Classification Engineering Hourly Billing Rate Principal -in -Charge, QA/QC Manager Senior Project Manager Project Manager Construction Manager, Resident Engineer Professional Engineer Senior Project Engineer Project Engineer Construction Inspector III Construction Inspector II Construction Inspector I Design Engineer Storm Water Engineer Civil Plan Check Engineer Associate Engineer III Associate Engineer II Associate Engineer I Engineering in Training Engineering Assistant CAD Designer/Engineenng Technician Administrative Assistant Construction Management Office/Trailer Administration of Sub Consultants Permits Mileage $160 $145 $135 $135 $130 $130 $115 $90 $85 $80 $130 $130 $130 $115 $110 $100 $90 $85 $85 $75 Cost + 15% Cost + 15% Cost + 15% Current Federal Reimbursement Rate Printing, reproduction, telephone usage, general office supplies, overhead, etc, are included as incidental to the charges in the "Not -to -Exceed" fee schedule and total cost proposal Rates are typically reviewed yearly on July 1 and may be subject to revision unless underspecitic contract obligations Invoices are typically generated upon the conclusion of the month 431 S PALM CANYON DmE, SUITE 200 • PALM SPRINGS CA 92262 TEL 760 417 4329 • www mtcrwcstgrp com G10e be responsible for job performance, negotiations, contractual matters, and coordination with the City Consultant's professional services shall be actually performed by, or shall be immediately supervised by, the Consultant Representative 7 HOLD HARMLESS, INDEMNIFICATION Consultant hereby agrees to protect, mdenuufy and hold City and its employees, officers and servants free and harmless from any and all losses, claims, hens, demands and causes of action of every kind and character mcludmg, but not hxmted to, the amounts of judgment, interests, court costs, legal fees and other expenses incurred by the City arising in favor of any party, including claims, hens, debts, personal injuries, including employees of the City, death or damages to property (including property of the City) and without limitation by enumeration, all other claims or demands of every character occurring or arising directly out of the negligent acts, recklessness or willful misconduct of Consultant mthe performance of its services under this Agreement This provision is not intended to create any cause of action in favor of any third party against Consultant, or the City or to enlarge in any way the Consultant's liability but is intended solely to provide for indemnification of the City for liability for damages or injuries to third persons or property ansing from Consultant's negligent performance hereunder 8 INSURANCE Consultant shall procure and maintain at all times during the term of this Agreement insurance as set forth in Exhibit "C" attached hereto Proof of insurance shall consist of a Certificate of Insurance provided on IOS-CGL form No CG 0001 1185 or 88 executed by Consultant's insurer and in a form approved by, the City's City Attorney and City's Legal Counsel 9 LICENSES, PERMITS, AND FEES Consultant shall obtain a City of Grand Tenace Business License and any and all other permits and licenses required for the services to be performed under this Agreement 10 INDEPENDENT CONTRACTOR STATUS City and Consultant agree that Consultant, inperforming the Services herein specified, shall act as an independent Contractor and shall have control of all work and the manner in which it is performed Consultant shall be free to contract for similar services to be performed for other entities while under contract with City Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees Consultant shall be responsible to pay and bold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder 11 ASSIGNMENT This Agreement is for the specific services with Consultant as set forth herein Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void, except that Consultant may assign payments due under this Agreement to a financial institution r a Page 2 of 11 I. Packet Pg 172 G10e Vl d V If the name of the principal representative designated to receive the notices, demands or communications, or the address of such person, is changed, written notice shall be given y witlunfive (5) working days of said changes s U 17 TAXPAYER IDENTIFICATION NUMBER Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as a issued by the Internal Revenue Service 18 APPLICABLE LAWS, CODES AND REGULATIONS Consultant shall perform c all services described m accordance with all appluable laws, codes and regulations Q required by all authorities havmgjunsdretron over the Services Consultant agrees to c comply with prevailing wage requirements as specified in the Calrforn a Labor Code, Sections 1770, et seq 9 c O 19 RIGHT TO UTILIZE OTHERS City reserves the right to utilize others to perform work c similar to the Services provided hereunder N 20 BENEFITS Consultant will not be eligible for any paid benefits for federal , social v security, state workers' compensation, unemployment insurance, professional insurance, medical/dental, retirement PERS or fringe benefits offered by the City of Grand Terrace a c M 21 PERS ELIGIBILITY INDEMNITY In the event that Consultant or any c 0 employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the Calfforma Public y Employees Retirement System ("PERS") to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any c penalties and nterest on such contributions, which would otherwise be the responsibility of City w w Y F- Notwithstanding any other agency, state or federal policy, rile, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and aci subcontractors providing service under this Agreement shall not qualify for or become aEi entitled to, and hereby agree to waive any clauns to, any compensation, benefit, or any incident of employment by City, ncludmg but not limited to eligibility to enroll in PERS Q as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits M c 0 d 0 L a c m E t U w Q Page 4 of 11 Packet Pg 174 G10e 30 COVENANTS AND CONDITIONS Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition 31 RIGHT TO TERMINATE City may terminate this Agreement at any time, with or without cause, in its sale discretion, with thirty (30) days written notice 32 EFFECT OF TERMINATION Upon termination as stated m Paragraph "31" of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the monthly fees set forth in Exhibit "B" attached hereto Such payment will be subject to City's receipt of a close-out billing 33 GOVERNING LAW This Agreement shall be governed by and construed in accordance with laws of the State of California In the event of litigation between the parties, venue in state trial courts shall he exclusively mthe County of San Bernardino In the event of litigation ma U S District Court, exclusive venue shall he in the Central District of California 34 LITIGATION FEES Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including attorney's fees, to the prevailing party In awarding 'attorney's fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney's fees paid and/or incurred in good faith "Prevailing Party" shall mean the party that obtains a favorable and final judgment or order from a court of law described in paragraph "33 " This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties' mutual settlement, arbitration, or mediation of the dispute 35 SEVERABILITY If any provision of this agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions nevertheless will continue in full force and effect without being unpaired or invalidated in any way 36 FORCE MAJEURE The respective duties and obligations of the parties hereunder shall be suspended while and so long as performance hereto is prevented or impeded by strikes, disturbances, hots, fire, severe weather, govermnent action, war acts, acts of God, or any other cause similar or dissimilar to the foregoing which are beyond the control of the party from whom the affected performance was due Page 6 of 11 Packet Pg 176 G10e Dated Dated APPROVED AS TO FORM Richard L Adams II City Attorney "CITY" By G Harold Duffey City Manager "CONSULTANT" Page 8 of I I Terry Renner, P E, Q S D Vice President Packet Pg 178 G10e EXHIBIT "B" SCHEDULE OF COMPENSATION AMOUNT OF COMPENSATION For pei forming and completing all services pursuant to Exhibit "A" Scope of Services, is a total amount not to exceed $40,000 (FORTY THOUSAND Dollai s) annually II BILLING At the end of each calendar month in which services are performed or expenses are incurred under this Agreement, Consultant shall submit an invoice to the City at the following address City of Gland Terrace f� 22795 Barton Road Grand p Terrace, Ca 92313 0 0 N The invoice submitted pursuant to this paragraph shall show the Y C.) 1) Purchase order number, co 2) Project name/description, a 3) Name and hours worked by each person who performed services during the billing period, c 4) The title/classification under which they were billed, 2 5) The hourly rate of pay, a 6) Actual out-of-pocket expenses rncuned rnthe performance of services, and, c 7) Othei such information as the City may r easonably require a, c Ill METHODOFPAYMENT PayrnenttoConsultant fol. the compensation specified L in Section t above, shall be made after the Executive Du ector or designee detennrnes thatthebrllmg submitted pursuant toSectronlI, above, accurately w reflects work satrsfactonlyperformed City shall pay Consultant within thrrty(30) LU days then e fi om w c as E d as L a� Q ql d V L d O C O N NN d O L a Page 9 of 11 Packet Pg 180 G10e insurance and to charge the Consultant for any premium due for such coverage City has the c°1, option to deduct any such premium from the sums due to the Consultant a� CO Y Insurance is to be placed with insurers authorized and admitted to write insurance in California m and with a current A M Best's eating of A- Vll or better Acceptance of insurance from a carrier v with a rating lower than A- Vll is subject to approval by City's Risk Manager Consultant shall immediately advise City of any litigation that may affect these insurance policies a c M c 0 r m 0. N c N U O .r Q Page 11 of 11 Packet Pg 182 (saoinuag 13840 ueld pue uogoadsul lle3-u0 OOZZ) 31joM to edooS 3>11-;u8wy3e:4V ;uauayoe;;d I* 1-0 Ms Adreane Freeman, City of Grand Terrace � tM Public Works Inspection and Plan Check Services a May 11, 2017 Page 2 of 2 wide variety of services and expertise allows us to complete all public works inspection services in- a house without the use of subconsultants, and nearly all plan check services in-house, except for structural engineering review which will be provided by Knapp and Associates Over the past ten years, TKE has routinely contracted with Knapp and Associates (Knapp) for plan and calculation review related to structural engineering and seismic restraint of retaining walls, structures and footings TKE's has developed an excellent working relationship with Knapp and our years of experience together allows our team to seamlessly provide the City complete review for all types of projects I 7 11 TKE's plan check and inspection staff have a long standing history of providing professional, detailed and through services under tight schedules to ensure all City and development projects are designed and constructed to the appropriate standards Our experience in the region, numerous accomplishments as well as management skills will help maintain continuity in the plan check and delivery of the City's upcoming projects TKE takes a team approach to all projects and emphasizes the importance of constant communication between all members of the team, from the client to the consultants C. Addends — TKE acknowledges receipt of Addendum No 1 dated May 4, 2017 D. Contact Person — Terry Renner, P E , Q S D , TKE's Vice President, will be the contact person during the proposal evaluation period Mr Renner works from TKE's only office location located at 2305 Chicago Avenue, Riverside, California 92507 and can be reached by phone at (951) 680-0440 or by email at trennerna,tkeen ineenng com E Nondiscrimination — TKE complies with nondiscrimination requirements of the State and Federal Government F Authorization — TKE is owned by two principals, who are legally authorized to negotiate and contractually bind TKE to an agreement, Michael Thornton, P E , L S , M S , President and Terry Renner, P E, Q S D, Vice President TKE's proposal is signed by a principal of the firm who has the authority to negotiate and contractually bind TKE Thank you for your consideration If you have any questions, please call me at (951) 680-0440, fax me at (951) 680-0490 or e-mail me at trennerntkeenaineenng com Sincerely, Terry Renner, P E, Q S D Vice President TKE Engineering, Inc v ca 00 SECTION 1 INTRODUCTION Understanding The City of Grand Terrace (City) desires to retain professional consultant services for Public Works Inspection and Plan Check Services to help manage active and upcoming capital improvement and development projects The City is looking to retain a consultant that can bring highly skilled personnel for both public works inspection and plan check services and that can perform these services in a prompt and professional manner while protecting the City's interests at all times In general, the City desires to retain a consultant that will effectively provide on - call public works and plan check services of whatever nature to the City The consultant will be responsible for site inspection, venfication of site safety, documentation, engineering reviews and checking for correctness of plans, design calculations, and technical specifications for improvement projects, and for preparation and transmittal of correction lists to the Applicant and City Staff All inspection and plan checking services shall be in accordance with applicable local, state and federal requirements and standards Objective Accomplishment To achieve the City's objectives, we approach all projects provided to TKE by first developing a project plan Our project plan considers the major issues described below and development of project tasks (Scope of Services) to be performed by the project team, preparation of task budgets and preparation of a schedule to complete each task Prior to beginning preparation of a project plan and Scope of Services, we would perform the following Detailed Review of the Project Preliminary Research and Data Collection r Client Inquiries Field Reconnaissance We have identified the following key elements 1) City Coordination and Meetings TKE's project staff will be available for meetings at the City as much as requested and as needed Meeting with staff, developers, contractors, other consultants, and regulatory agencies will be vital to ensuring expedited project completion The consultant engineer must be available as needed to address issues as they anse Appropriate TKE staff will manage their schedule to meet the City needs and will manage other projects as required to ensure timely City needs are met In addition, the TKE staff will be available to attend all project review meetings and construction progress meetings as requested by City staff 2) Protect Manai ement Project management will be an essential element in all types of public works inspection and project plan check delivery Effective communications will lead to effective management Management will include weekly reviews of project budget and schedules and regular meetings with all project shareholders For all projects, either development or capital improvement, the most important aspect of management will be to ensure that the City's interests are protected to the maximum extent possible TKE will ensure that public funds and impact fees are used for the benefit of the community Any deviation from standards and requirements will be referred to the public works director and TKE will implement direction given by City staff For, development projects, project requirements, project schedule compliance and budget tracking will be important Project requirements will be assessed by TKE staff and presented to the City's management staff (i e Public Works Director) Upon receipt of direction from City administration, TKE staff will be responsible to venfy that development review is completed in compliance with those project requirements TKE's effective project management techniques will ensure that compliance will occur For developers, time is money For the City, development assists the City's economic engine Therefore, maintaining the project schedule will be one of the most important tasks Further, maintaining excellent communications will prevent any project processing misunderstandings and will avoid project delays TKE's management techniques will result in efficient project delivery City of Grand Public Works Inspection and Plan Check a I Attachment Attachment - TKE Scope of Work (2200 On -Call Inspection and Plan Check Services) -o 0 00 g Field observations of construction activities h Maintain complete and accurate project records compliant with Caltrans manual i Review and recommend approval/disapproval of monthly progress pay estimates j Verify NPDES and SWPPP compliance k Prepare weekly statement of working days I Review RFI's, change orders and progress payments m Coordinate punch list and as -built plans n Ensure that materials and completed work comply with plans specifications and design criteria o Implement security procedures p Issue notices for safety concerns and violations q Coordinate with survey, material testing and other construction consultants r Review and ensure compliance _with control documents, submittals, RFI's, change orders, and work change directives s Compliance with Caltrans encroachment permit requirements, if required t Preparation of punch list u Coordinate project closeouts activities which include staff report, Notice of Completion, release of retention, warranty walk, and archiving documents TKE has provided similar services to those requested here for a number of different agencies TKE understands that each jurisdiction has its own development and capital improvement standards that were developed to meet the needs of that particular community TKE has a thorough understanding of these standards together with the needs of the community needs For each project that TKE is assigned, TKE will verify compliance with all applicable standards Furthermore, with our extensive experience in other jurisdictions, TKE will be able to recommend improvements to these standards to ensure expedited project delivery and enhanced public infrastructure Our portfolio includes a Street Widening Projects b Sidewalk Repair and ADA C Projects c Conventional and Rubberized Rehabilitation Projects d Conventional and Rubberized Coating Project e PCC Paving Projects f Traffic Signal and Striping Project: g Signing and Striping h Bus Transfer Stations i Parking Lot Projects j Parks and Other Public Facilities k Grading and Retaining Walls I Storm Drains and Channels m Retention and Detention Basins n Potable and Recycled Water Main: inspection ompliance Pavement Pavement o Reservoirs p Pump Stations q Filtration Systems r Sanitary Sewer Gravity and Force Mains s Lift Stations t SCADA and Communications u Site Improvement Projects v Major Infrastructure Projects w Reconstruction and Rehabilitation TKE's construction inspection services are enhanced by integration with our knowledge and background of civil engineering, traffic engineering and surveying to facilitate and ensure all construction projects managed by TKE will operate safely and efficiently 2) Plan and Map Checking TKE has provided numerous municipalities and agencies throughout Southern California with consulting services and staffing for every facet of Public Works for the past 17 years In addition, we have worked on multi -million dollar regional mega projects for a variety of government agencies and master planned developments with more than 3,000 homes TKE recognizes the importance of staffing based on a client's need and workload Our flexible support and qualified plan check staff City of Grand Public Works Inspection and Plana Check Attachment Attachment - TKE Scope of Work (2200 On -Call Inspection and Plan Check Services) j 1J 5) Traffic Engineering Services TKE proudly serves the following services related to traffic engineering projects Transportation Engineering _ a) Planning Studies b) Review Traffic Impact Studies c) Grant Funding Applications d) Signing and Striping Plan Review and Preparation e) Development Review including drainage studies and WQMP f) Prepare Project Conditions of Approval g) Other Services as Requested h) Traffic Control Plan Review and Preparation Roadway/Highway Engineering a) Roundabout Design b) Drainage Analysis and Hydrology Reports c) Environmental Studies and Reports d) Quantity and Cost Estimates e) Roadway/Highway Engineering Plans and Specifications f) Erosion Control and WQMP Plans g) Right -of -Way Maps and Documents h) Agreements i) Land surveys j) Public Outreach k) Other Services as Requested Traffic Engineering a) Traffic Engineering Design b) Sign and Striping Plan Design c) Traffic Control d) Other Services as Requested e) Warrant Analysis 6) Surveying, Mapping and Right -of -Way Engineering TKE provides map checking and Land Analysis services for many projects Our Surveying and Mapping experts provide map checking and surveying on these services a) Transportation improvements b) Land and real estate evaluations c) Tract/Parcel Maps d) Street widening e) Construction Iayout/staking f) Right -of -Way Engineering g) Boundary surveys h) Construction surveys i) Design surveys j) Legal description surveys k) Aerial Mapping 1) A L T A surveys m) Topographic surveys n) Control surveys o) Easement surveys Approach TKE and the City have a common goal, successful project delivery Our definition of successful project delivery is .- Project completion that meets all project requirements Project completion within budget J- Project completion on schedule Our goal is not limited to project processing only, but includes the incorporation of value engineering and constructability review Through the evaluation and management of specific alternatives, we will facilitate the delivery of the most cost effective project alternative that meets design requirements and will provide for the greatest opportunity for expedited construction, all while ensuring the City's interests remain protected at all times We have identified the following key elements 1) Regulatory, Subdivision Map Act and City Standards Compliance Another primary function of the Plan Checker is to verify compliance with all aspects of federal, state, and local laws as well as the subdivision map act and City standards TKE is already well versed with federal, state and local development law and the map act requirements Furthermore, TKE is extremeliy City of Grand T Public Works Inspection and Plan Check Si Attachment Attachment - TKE Scope of Work (2200 On -Call Inspection and Plan Check Services) items and a schedule for completion of these items c) Record Keeping-TKE keeps records in an organized filing system both in hard copy and electronic forms This organized filing system allows TKE to access records immediately should they be needed d) Meetings-TKE meets with project stakeholders as needed We meet with them upon request and throughout the course of plan checking to ensure all comments are properly addressed and considered in the project design All meeting preparation (agendas, exhibits, slide shows, etc ) will be prepared by TKE for each meeting Again, meetings will be documented TKE has provided numerous meetings with other consultants and developers to adequately convey the City design requirements c) Team Meeting -Team meetings include all parties that have any interest in the project development In particular, the City's Engineering and Public Works Departments will be a close working partner with TKE in determining plan check requirements and conditions for development and capital projects SECTION 4 QUALIFICATIONS Farm ProtFile TKE Engineering, Inc (TKE), a California Corporation, was established in 2000, and in the last seventeen years has developed into one of Southern California's premier full service consulting engineering, public works inspection and plan check service firms TKE was established with the goal of providing turnkey services for municipal projects in order to benefit our community As a result of the focus of a firm on this mission, TKE has earned a reputation for thoroughness, rapid turnaround, cost efficiency and overall quality of work We are a highly motivated, dynamic firm with the goal ofbeing your preferred consultant TKE provides turnkey inspectioplan and map checking services for developer and capital improvement projects to numerous municipalities throughout San Bernardino, Riverside, Los Angeles and Orange Counties The municipal services provided by our firm include Project Development, CIP Design, Surveying, Traffic Engineering, Project and Construction Management, Plan and Map Checking, Inspection, Program Management, Utility Company Coordination and Management, Public Outreach, Grant Funding, CDBG, HUD and Federally/State Funded Project Management, and Construction Surveying services Our wide range of services provides our team with an intimate knowledge and experience of the common pitfalls for each project variation and our past history of successfully overcoming these challenges TKE's only office is located in a business owned 7,000 square foot office building at 2305 Chicago Avenue in Riverside located less than 5 minutes from the City of Grand Terrace (City), allowing us to mobilize and respond to the City's needs at a moment's notice TKE currently maintains a staff of 28 project managers, engineers, surveyors, plan checkers, drafters and clerical personnel Financial Condition TKE's organizational structure has steadily grown since our inception 17 years ago, which provides us with a solid foundation and ensures successful completion of the project In TKE's seventeen years of business, not a single TKE project has gone through litigation TKE has an annual gross revenue of more than $3 million and there are no financial conditions that may impede TKE's ability to provide services, or complete the project as outlined in the RFP and Professional Services Agreement No conditions or organizational conflicts of interest exist that will affect the ability of TKE to perform the required duties as described in this proposal Firm and Subconsultant Qualifications Throughout our history of seventeen years serving the Southern California region, we have provided multi- disciplinary public works inspection and plan checking, planning, design and construction support services for large and small projects We have successfully completed complex and challenging projects for a variety of municipal agencies who have continued to request that we partner with them in City of Grand Public Works Inspection and Plain Check Attachment Attachment - TKE Scope of Work (2200 On -Call Inspection and Plan Check Services) schedules, prepared and acquired right-of-way, managed funding programs, provided plan and ,ap checking for capital improvement projects, provided construction management and inspection services, provided public relations and various related work 5 Wildomar - TKE is currently providing on -call plan, map and WQMP checking services to the City of Wildomar for numerous development and Capital Improvement Projects In addition, TKE currently provides on -call design and construction administration services on capital improvement projects within the city TKE has been providing plan and map checking services to the City since 2014 6 City of Pico Rivera - TKE is currently providing on -call map checking services to the City of Pico Rivera for numerous Tract Maps, Parcel Maps and lot line adjustments TKE has been providing map checking services to the City since 2014 7 San Bernardino Municipal Water Department - TKE is currently serving as the San Bernardino Municipal Water Department's (SBMWD) on - call plan check and inspection engineering consultant TKE is responsible for all plan checking and inspection services on numerous developer improvement projects to ensure the plans are developed and constructed to SBMWD, City of San,Bernardino, Health Department and all other regulatory agency standards TKE is currently and has been providing plan check and inspection services to SBMWD since 2005 City of Grand T Public Works Inspection and Plan Check S4 Attachment Attachment - TKE Scope of Work (2200 On -Call Inspection and Plan Check Services) Client Contact Mr Carlos Zamano City of Highland (909) 864-8732 ext 254 czamano@cityofhighland org Project Cost $2 1 Million Completion Date Ongoing Project Team Dave Kinzle - Project Manager Terry Renner, P E - Project/Construction Manager Michael P Thornton, P E, L S- Principal In Charge Ron Musser, L S - Surveyor Brad Enscoe - Inspector Client Contact Mr Bob French City ofCalimesa Public Works Director 909 795 9801 ext 235 Protect Cost $2 8 Million Completion Date October 2014 Protect Team Terry Renner, P E - Project Manager Michael P Thornton, P E, L S- Principal In Charge Ron Musser, L S - Surveyor Brad Enscoe - Public Works Inspector 5thStreet Improvements Project Cory of Highland, CA Description: The Street Improvements Project is located on 5th Street frog, Victoria Avenue to Palm Avenue in the City of Highland The project included, construction of approximately one mile of pavement rehabilitation, removal and reconstruction of concrete sidewalks, curbs and gutters, cross -gutters, ADA ramps, bus,pads and driveway approaches, construction of catch basins and storm drams, installation of a new traffic signal system at the intersection of 5th Street and Central Avenue, relocation of miscellaneous utilities, raising of various utilii " manholes/valves and installatiomof traffic signing, striping and loop detectors w Services- Services included value engineering, striping and signal redesigns utility relocation and coordination, construction management, mspecttonl,� construction staking and, coordination with,property owners 4thStreet Community Parr City of Cahniesa, CA Description: The 4 Street Community Park project is located in the City o Calimesa on 4t' Street south of County Line Road The project included th3 construction of a 2 5 acre park with outdoor pavilion, restrooins, storage ro 'Q perimeter fencing and walls, two age defined playground facilities, walking trail9 with fitness stations, large and small breed dog parks and several trangwhtt gardens The project included grant management with;the Caifornia Departmeht of Parks and, Recreation ,I Services: Services included project management, bidding services, ,permittinI construction administration, construction inspection, construction staking California Department of Parks and Recreation funding coordmation, and utiht� coordination City of Grand T Public Works Inspection and Plain Check Si Attachment Attachment - TKE Scope of Work (2200 On -Call Inspection and Plan Check Services) Client Contact Ms Rosemary Hoerning -Public Works Director City of Upland (909) 291-2931 rhoerning@ci upland ca us Project Cost N/A Dates 2000 - Present Project Team Michael P Thornton, P E, L S Terry Renner, P E, Q S D Ron Musser, L S Michelle Arellano, P E Michael Heath, P E Client Contact Mr Dan York - Assistant City Manager Public Works Director/City Engineer City of Wildomar (951) 677-7751 ext 216 dyork@cityofwildomar org Project Cost N/A Dates 2014 - Present Project Team Michael P Thornton, P E, L S Terry Renner, P E, Q S D Ron Musser, L S Michelle Arellano, P E Michael Heath, P E a Upland On -Call Plan Checking Services City of Upland, CA Description: TKE provides on -call plan and map checking services to the City,, TKE is ,providing plan checking services for several small and large tracl� developments, single family residential, units, industrial, warehouse and commercial retml,centers within the City Services: Services :included development project screen checks, response t4i development community inquires, accept submittals on behalf of agencies, determine project impacts, develop conditions of approval, present projects t planning commissions, prepare council agenda reports, perform plan and ma checkmg for grading, street, storm drain, landscaping, street hghting, traffic signal, SWPPP, erosion control, and WQMP plans as well as many other municipal development related services "I Wildomar On -Call Plan Checking Services City of Midomar CA Description- TKE,provides'on-call plan and' map- checking services to the City' TKE is providing plan checking services for several small and large tra developments and commercial ,retail centers within the City TKE utilizes thtj City's online system (Citnx) for access and uploading of plan check documents` Services: Services included development project screen checks, response to development community mqumes, determine project impacts, develold condtions of approval, perform plan and map checking for grading, street, storm drain, landscavng, street lighting, traffic signal, SWPPP, erosion control, and WQMP plans (( Attachment Attachment - TKE Scope of Work (2200 City of Grand Terrac Public Works Inspection and Plan Check Service c On -Call Inspection and Plan Check Services) -ti I together with plan checking services for street improvement plans, traffic control plans, grading plans, storm drain improvement plans, hydrology studies and hydraulic analyses, and erosion control plans, as well as provides independent in-house Quality Control and Quality Assurance Ms Pugh has over 31 years of Municipal and Public Agency engineering experience with a wide range of responsibilities and projects emphasizing the discipline of Transportation and Traffic Engineering Her most recent experience includes management of both Land Development and Traffic Engineering Departments for the City of Fontana Prior experience includes over 16 years in the County of Riverside Traffic Engineering Department She is a Certified Grant Writer through Cal State San Bernardino Certification Program and has secured multiple Transportation grants for a wide variety of infrastructure projects Mr Wolfe has a B S in Civil Engineering and is a Registered Civil Engineer in the State of California Mr Wolfe has over 15 years of experience as a design engineer ' and plan checker Mr Wolfe has experience with Land Development, Plan Checking and Project Processing Mr Wolfe provides overall land development plan checking together with plan checking services for street improvement plans, traffic control plans, grading plans, storm drain improvement plans, hydrology studies and hydraulic analyses, and erosion control plans, as well as provides independent in-house Quality Control and Quality Assurance Mr Enscoe has been providing public works inspection services with TKE for the past 12 years on sewer improvement, transportation improvement, drainage improvement, park improvement, and water improvement projects Mr Enscoe has extensive experience providing inspection services for multiple construction projects occurring simultaneously Mr Enscoe's meticulous documentation procedures, which were recently reviewed and complemented by State and Federal auditors, ensure that changed conditions, extra work and quantities are accurately tracked and documented Mr Enscoe's design background also provides additional engineering knowledge that allows him to proactively inspect projects thereby minimizing costly construction errors that can increase overall costs and lengthen the project schedule Mr Enscoe also has extensive experience managing multiple contractors and coordinating materials testing and construction staking consultants He has inspected all types of public works projects in San Bernardino County, Riverside County and Los Angeles County Mr Biscotti has over 13 years of inspection experience with the last 5 years providing public works construction inspection services Mr Biscotti has provided inspection services to several municipalities throughout Southern California He has completed project inspection services for the Cities of Fontana, South El Monte, Riverside, Moreno Valley, Hemet, Calimesa, Riverside Transit Agency, East Valley Water District and the County of San Bernardino Mr Biscoth's further background in steel manufacturing inspection and oversight provide him with an extensive knowledge of ASTM specifications and OSHA standards Additionally, Mr Biscotti has received Step 2000 certification from Siemens for electrical design and inspection Mr Biscotti has provided coordination with other project professional services including geotechnical and survey Mr Biscotti has worked as a Public Works Inspector for inspection of capital improvement and developer installed improvements relating to the construction of water, sewer, streets, drainage, traffic signals, parks and housing tract improvements Mr Biscotti has prepared daily inspection reports, developed construction photo logs, assisted with progress and final payment processing, assisted with change order negotiations, verified compliance with contract documents and approved project submittals, verified public safety compliance, and developed remedial work lists Mr Palafox has over 12 years of experience in public works construction and has provided inspection services for the past four years Recently, Mr Palafox is providing on -call inspection services to the City of Calimesa for capital improvement and developer installed street, drainage, utility and housing projects as well as street, drainage, park, water and sewer improvements to numerous Cities, City of Grand Public Works Inspection and Plait Check Attachment Attachment - TKE Scope of Work (2200 On -Call Inspection and Plan Check Services) Availability TKE is committed to completing all of the required public works inspection and plan check and map checking services required for the duration of the contract and any extensions approved by the City TKE will always find the City as a priority client As such, resources needed to complete the required tasks will be provided TKE has extensive experience with an excellent reputation in the provision of public works inspection and on -call plan and map checking services for municipal agencies Throughout our history, we have provided municipal plan checking services for, land development, and capital improvement projects We have successfully completed complex and challenging projects for a variety of municipal agencies who have continued to request that we partner with them in delivering value to their communities For this contract, Michael P Thornton, President of TKE, upon selection of TKE, will act as the Pnncipal- in-Charge and is ultimately be responsible for all services provided by TKE Mr Terry Renner, P E , Q S D , Vice President of TKE will be the primary contact and coordinate and oversee all public works inspection and plan checking projects He brings a vast amount of knowledge from his 17 years of experience designing and managing similar projects throughout Riverside, San Bernardino and Los Angeles counties Mr Renner will serve as Client Manager and will maintain direct and continued responsibility for all plan check services provided for the duration of this contract He will serve as the primary contact on all matters dealing with your projects and will manage and oversee day-to-day activities throughout project completion, as well as handle all contractual matters and advise the team Knowledge of Laws Another primary function of TKE staff is to verify compliance with aspects of federal, state, and local Iaws as well as the subdivision map act and City standards TKE is already well versed with federal, state and local development law and the map act requirements Further, TKE will familiarize ourselves with City standards verifying that all construction related to engineering components, are constructed in accordance with these requirements and standards We ensure that all work is completed in accordance with funding contract specifications, terms, conditions, state and federal laws Resources TKE has strived to develop techniques that reach outside the box and develop well rounded individuals committed to providing high quality, efficient services to meet all of our clients' needs TKE trains our staff on every facet of engineering design to provide a level of knowledge that can identify problems in every phase of the project during design It is this commitment to service and diverse array of offerings that makes us unique and drives our long-standing relationships with our client base Understanding that all aspects of civil engineering are important to ensure the City's interests are protected, our team brings TKE management level professionals to projects ensuring that every aspect receives full and comprehensive consideration It is this personal touch and contact that define our `local service' approach We consider ourselves community builders and take ownership of services requested from TKE, ensuring that our personnel will be allocated on an as needed basis in order to complete all services on schedule and within specified budget TKE is committed to responding to our clients' needs as they anse TKE is aware of the City's need to complete projects on schedule We are committed to providing services as requested in the RFP to ensure all projects are completed on schedule TKE's proactive management approach ensures we rarely experience `crisis' project delivery needs When requested by a client, TKE will add resources, commit extended work hours, develop an efficient implementation plan and other efforts as needed to bring the project back on schedule at no charge to the City Our office location in Riverside will permit TKE staff to respond to requested meetings at a moment's notice Workload TKE currently provides similar services to the City and to other clients, however, as can be verified by our references, TKE effectively meets the needs of our clients if selected, TKE is committed to meeting City of Grand 'I' Public Works Inspection and Plan Check Sa Attachment Attachment - TKE Scope of Work (2200 On -Call Inspection and Plan Check Services) (saoIn.iag 313043 ueld pue uoi;oedsul lleo-u0 OOZZ) JJ0M Io edooS 3>I1-;uauiyoe;;d ;u8ua43e4JV o PUBLIC WORKS INSPECTION AND PLAN CHEC- K SERVICES e- SECTION 8 REFERENCES Please see the Table above for a small, but representative list of agencies who have and continue to reques TKE to assist them in delivering valuable projects to their communities We respectfully request that you verify our qualifications with the references listed helnw AGENCY CONTACT NAME PHONE NUMBER DATES SERVICES PROVIDED City of Hesperia 9700 Seventh Mr Michael Blay, Avenue Director of Development (760) 947-1901 2016 - Present Hesperia, CA 92345 Services City of Calimesa Mr Bob French, (909) 795-9801 2012 - Present 908 Park Avenue Public Works Director Calimesa, CA 92320 City of Corona Mr Dennis Ralls, (951) 736-2266 2014 - Present 400 S Vicentia Public Works Program Avenue Suite 210 Manager Corona, CA 92882 City of Highland Mr Ernest Wong, (909) 864-8732 2013 — Present 27215 Base Line Public Works Director Highland, CA 92346 City of Upland Ms Rosemary Hoerning, (909) 291-2931 2000 - Present 1370 North Benson Public Works Director Avenue Upland, CA 91786 City of WiIdomar Mr Daniel York, (951) 677-7751 2013 - Present 23873 Clinton Keith Assistant City Manager, Ext 216 Road, Suite 201 Public Works Director / Wildomar, CA 92595 City Engineer City of Fontana — Mr Chuck Hays, (909) 350-6530 2000 - Present Public Works Director of Public Works Department 16489 Orange Way Fontana, CA 92335 San Bernardino Mr Miguel Guerrero (951) 684-7580 2005 - Present Municipal Water Water Utility Director Department 399 Chandler Place San Bernardino, CA 92408 City of Grand Terrace Public Works Inspection and Plan Check Services 20 0 N 0 d d Y v ca a 1 0 SECTION 7. FEE SCHEDULE TKE ENGINEERING, INC. RATE SCHEDULE 2016-2017 / HOURLY RATE Principal in Charge $150 00 Project Manager/Construction Manager/Licensed Surveyor $140 00 Senior Engineer/Project Engineer (PE)/Senior Plan Checker $130 00 Associate Engineer $120 00 Assistant Engineer/Plan Checker/Designer $110 00 AutoCAD Technician $100 00 Engineering Technician $ 8000 Clencal $ 7000 Forensic Engineering $150 00 Expert Witness Testimony $250 00 SURVEYING SERVICES 2-Man Survey Crew (Prevailing Wage) $210 00 r CONSTRUCTION SERVICES Senior Construction Inspector (Prevailing Wage) $100 00 Construction Inspector (Prevailing Wage) $ 9500 REIMBURSABLE COSTS In-house Reproduction Cost Printing and Materials Cost + 10% Express Mail/Couner/Next Day Service Cost + 10% Special Subconsultant Services Cost + 10% City of Grand Public Works Inspection and Plan Check Attachment Attachment - TKE Scope of Work (2200 On -Call Inspection and Plan Check Services) 0 AGENDA REPORT MEETING DATE June 13, 2017 Council Item TITLE 2017-2018 Landscape & Lighting Assessment District 89-1 Intent PRESENTED BY Alan French, Public Works Director RECOMMENDATION 1 Adopt RESOLUTION NO 2017- A RESOLUTION OF THE CITY COUNCIL ORDERING THE PREPARATION OF PLANS, SPECIFICATIONS, COST ESTIMATE, DIAGRAM, ASSESSMENT AND REPORT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, FOR PROCEEDINGS FOR i THE ANNUAL ASSESSMENT LEVY AFTER FORMATION OF A DISTRICT, 2 Adopt RESOLUTION NO 2017- A RESOLUTION OF THE CITY COUNCIL APPROVING THE ENGINEER'S "REPORT" FOR THE ANNUAL LEVY OF ASSESSMENTS FOR THE FISCAL YEAR 2017 - 2018 IN A DISTRICT WITHIN SAID CITY, and 3 Adopt RESOLUTION NO 2017- A RESOLUTION OF THE CITY COUNCIL DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR CERTAIN MAINTENANCE IN AN EXISTING DISTRICT, PURSUANT TO THE PROVISIONS OF DECISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR THE PUBLIC HEARING THEREON 2030 VISION STATEMENT This staff report supports Goal #1 to "Ensure our Fiscal Viability by ensuring appropriate cost recovery for services " 3Tai:(ew., 61 J k In 1989, the City Council required developers of Tract 13364 to form an Assessment District for the purpose of maintaining the landscaping and lighting serving the project, as required by the conditions of approval Subsequently, two other developments were Packet'Pg 2074 G11 The Engineer's Report has estimated the fiscal impact will be $19,461 36 to maintain the Assessment District Most of this amount will be reimbursed to the City through the collection of property taxes by the County of San Bernardino for each parcel However, preceding the 2016-17 assessment levy there was a Proposition 218 ballot to lessen the shortfall of the original assessment district tract and Annexation No 1 Only one of the three tracts approved the increase leaving a shortfall of $6,112 97, which is an impact that may be paid by the General Fund in FY 2017-18 ATTACHMENTS • 1 Order of Procedure (DOCX) • 2 Tract Map Zones 1-5 (PDF) • 3 Resolution Initiating Proceedings (DOCX) 4 Engineer's Report 2017-18 (PDF) • 5 Resolution Approving Engineer's Report (DOCX) • 6 Resolution of Intention (DOCX) APPROVALS Alan French Completed 06/05/2017 5 16 PM City Attorney Completed 06/07/2017 5 22 PM Finance Completed 06/07/2017 5 53 PM City Manager Completed 06/07/2017 6 39 PM City Council Pending 06/13/2017 6 00 PM Packet Pg 209 � x4=g" ST 9 t ads I k I i PAW -A-146 I i Packet Pg. 211 1111111111, m MMMI'MM CITY OF GRAND TERRACE LANDSCAPE AND LIGHTING ASSESMENT DISTRICT ZONE 4 yiEET 1 OF 1 ;7TS A001=00IVIEI`J I U11AUI AM LP;HT YG A140 IA 0,SCAPC ENS;-MGT tap A— TXATVi i---- tV 111 ply er f .40 Tf_RRAO M NIV V dA"J ftPYJAA4.70t SIAIf SF 0-1V.+>NA rar ox..r.)ar 1 1Pl t F w t3 q r, _Z..�mm- s a to Cd 4 7 zrr..c t s tg 6 r9 �0 FJ J'!ry 2� �J ,7J1 31 u 22 30 34 a w 29 35 23 3 21 25 14A'P 1lERIJOH AVENUE TRACT MAP NO 17765 C1FY �9x6Y� ��rSSuFNr ,hSTtlp ('1T, Y Cl}FRX. S STt+T�J'd,�tj 1 4 �"ia•"ai +A j �� tl -+: L!s p Cv s p 1ic 5 IV L F t � i .a 1 ir�J...\ d 1 J K " QL' � J � I+r.. Y �Cid Y ❑ pt F a, lndtt L2 :r..-,Z 1,)t• _ '" ."r_A.1 UERWrt9Cx..Gf P J rip S �CkTfTCATE 9a f G `4' � A 4 ry tits � AK riTY ER�FFRG STATF4'HT- ad m � A.tAi I 1 Packet Pg 213 M.IY. GI.59 r Q G11c RESOLUTION NO 2017- A RESOLUTION OF THE CITY COUNCIL ORDERING THE PREPARATION OF PLANS, SPECIFICATIONS, COST ESTIMATE, DIAGRAM, ASSESSMENT AND REPORT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, FOR PROCEEDINGS FOR THE ANNUAL LEVY ASSESSMENT WHEREAS, the City Council has, by previous Resolutions, formed the City of Grand Terrace LANDSCAPING AND STREET LIGHTING DISTRICT NO 89-1 (hereafter referred to as "District") pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the "Act"), in which annual assessments have been levied and collected in past fiscal years, and WHEREAS, said Act requires that proceedings for the levy of assessments shall be initiated by resolution describing any proposed new improvements or any substantial changes in existing improvements in accordance with Chapter 3 (commencing with Section 22620) of Part 2 of Division 15 of the Streets and Highway Code of the State of California, and ordering the engineer to prepare and file a report in accordance with Article 4 of Chapter 1 of said Act WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, desires to initiate proceedings for the annual levy of assessments for the District pursuant to the terms and provisions of the "Landscaping and Street Lighting Act of 1972," being Division 15, Part'2 of the Streets and Highways Code of the State of California WHEREAS, the proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 2017, and ending June 30, 2018, and, WHEREAS, the provisions of said Division 15, Part 2 require a written "Report," consisting of the following 1 Plans and specifications of the area of the works of improvement to be maintained, 2 An estimate of the costs for maintaining the improvements for the above referenced fiscal year, 3 A diagram of the area proposed to be assessed, 4 An assessment of the estimated costs for maintenance work for said fiscal year Packet,Pg 215 G11c STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I, , City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No 2017- was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the 13th day of June, 2017, and that the same was passed and adopted by the following vote AYES NOES ABSENT ABSTAIN EXECUTED this 13th day of June, 2017, at Grand Terrace, California [SEAL] City Clerk for the City of Grand Terrace Packet Pg 217 ;oii;sla wewssessv 6ui;y6r1 R ede3spue-1 81,0Z-L1,0Z Z66Z) 86-L60Z:pod921 s,jeeufflu3 ti ;uewyoe:pd CD r N tM a a. Y V R ENGINEER'S REPORT AFFIDAVIT_:ii Establishment of Annual Assessments for the: Landscaping and Lighting Assessment District No. 89-1 City of Grand Terrace, County of San Bernardino, State of California This Report describes the improvements, budgets, parcels and assessments to be levied for Fiscal Year 2017/2018 Reference is hereby made to the San Bernardino County Assessor's maps for a detailed description of the lines and dimensions of the parcels within the District The undersigned respectfully submits the enclosed Report as directed by the City Council Dated this 11th day of July , 2017 Willdan Financial Services Assessment Engineer On Behalf of the City of Grand Terrace By Susana Medina, Project Manager District Administration Services 7 QQ�OFESSb, By / ` QQo L Richard Kopecky� 1 742 i(P &C'� 2 R C E #16742 30t -9� 4F CA��F�� Gild r ; WILLDAN L! 'i Financial Services INTRODUCTION The City Council of the City of Grand Terrace adopted its General Plan with various elements to provide guidelines for orderly development within the community The City Council further adopted ordinances and regulations governing the development of land providing for the installation and construction of certain landscaping, lighting and appurtenant facilities to enhance the quality of life and to benefit the value of property The requirement for the construction and installation of landscaping, lighting and appurtenant facilities is a condition of approval for development and is a requirement of issuance of a permit for the construction of any residential, commercial, industrial and planned unit development The installation of landscaping and lighting systems and the construction of the necessary appurtenant facilities is the responsibility of the property owner/applicant, as conditions of approval of a development application The City may cause the installation by property owners directly, or accept financial arrangements for installation of these facilities The cost of servicing, operation, maintenance, repair and replacement of the landscaping, lighting and appurtenant facilities in turn becomes the responsibility of the benefitting properties The owners/applicants petitioned for formation of the Landscaping Lighting Assessment District and/or annexation These have been completed, and will increase the City's obligation for maintenance and servicing The City of Grand Terrace is administering a lighting system for the benefit of all parcels of land within the City The lighting benefit is directly related to public safety and property protection These benefits have been studied widely, locally, regionally and nationally The City has formed Landscaping and Lighting Assessment District 89-1 (the District) and subsequently annexed other parcels as Annexation No 1, Annexation No 2 and Annexation No 3 to said District to ensure a fair and equitable levying of the necessary costs of servicing and maintenance of the respective facilities, which in turn will enhance the value of each and every parcel in the District directly and collectively The boundaries of the District, which include Annexations 1, 2 and 3, are the boundaries of Zone 1 - Tract 13364 filed in Map Book 203, Pages 89 through 92, Records of San Bernardino County The boundaries of Zone 2 - Tract 14264 and Zone 3 — Tract 14471 filed in Map Book 242, Pages 17 and 18, Zone 4 — Tract 17766 filed in Map Book 237, Pages 41 and 42, and Zone 5 — Tract 18793 filed in Map Book 115, Pages 81-82 respectively, of said County 2017/2018 City of Grand Terrace AD No 89-1 Packet Pg 22f Clerk Section IV vG11d FWILLDAN Assessment Diagram A diagram showing the boundaries of the District is provided in this Report and includes all parcels that receive special benefits from the improvements Parcel identification, the lines and dimensions of each lot, parcel and subdivision of land within the District, are inclusive of all parcels as shown on the San Bernardino County Assessor's Parcel Maps as they existed at the time this Report was prepared and shall include all subsequent subdivisions, lot -line adjustments or parcel changes therein Reference is hereby made to the San Bernardino County Assessor's maps for a detailed description of the lines and dimensions of each lot and parcel of land within the District Section V Assessment Roll A listing of the proposed assessment amount for each parcel within the District The proposed assessment amount for each parcel is based on the parcel's calculated proportional special benefit as outlined in the method of apportionment and proposed assessment rate established in the District Budget These assessment amounts represent the assessments proposed to be levied and collected on the County Tax Rolls for Fiscal Year 2017/18 Section I. PLANS AND SPECIFICATIONS Improvements Authorized by the 1972 Act As applicable or may be applicable to this District, the 1972 Act defines improvements to mean one or any combination of the following • The installation or planting of landscaping • The installation or construction of statuary, fountains, and other ornamental structures and facilities • The installation or construction of public lighting facilities • The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities • The maintenance or servicing, or both, of any of the foregoing 2017/2018 City of Grand Terrace AD No 89-1 Packet Pg 223 G11d L ILL ncial M Plans and Specifications The District provides the necessary funding source for the annual maintenance, operation and servicing of the improvements that have been constructed and installed for the benefit of properties within the District Landscaping and appurtenant facilities generally include trees, shrubs, plants, turf, irrigation systems, and necessary appurtenances including curbs, hardscape, monumentations, fencing located in public right-of-ways, medians, parkways, and/or easements adjacent to public right-of-ways, in and along public thoroughfares and certain designated primary and secondary arterials Lighting and appurtenant facilities includes poles, lighting fixtures, conduits and the necessary equipment to maintain, operate and replace a lighting system at designated intersections, in medians, parkways and adjacent to certain public facilities in and along certain streets, right-of-ways and designated lots The installation of planting, landscaping, irrigation systems, lighting and the construction of appurtenant facilities to be operated, serviced and maintained, is more specifically described herein whereas, the landscaping and lighting facilities have been or will be provided by developers as a condition of subdivision of land, on part of the Conditional Use review and approval process A ZONES OF BENEFIT In an effort to ensure an appropriate allocation of the estimated annual cost to provide the District improvements based on proportional special benefits, this District is established with benefit zones ("Zones") as authorized pursuant to Chapter 1 Article 4, Section 22574 of the 1972 Act "The diagram and assessment may classify various areas within an assessment district into different zones where, by reason of variations in the nature, location, and extent of the improvements, the various areas will receive differing degrees of benefit from the improvements A zone shall consist of all territory which will receive substantially the same degree of benefit from the improvements " The parcels, lots, subdivisions and developments within the District are identified and grouped into one of five (5) Zones Each Zone reflects the landscape improvements associated with the development of properties in that Zone, in order to fairly and equitably apportion the net cost of providing those improvements to the properties that receive special benefits from the service and activities associated with those improvements All of the parcels in the District are identified as single-family residential properties within three residential developments These residential developments have been grouped into five different Zones that reflects each specific budget and improvements for that particular Zone By establishing and utilizing a Zone structure, similar properties with similar types of improvements will be assessed a proportional amount for the services and activities provided by the District within each respective 2017/2018 City of Grand Terrace AD No 89-1 Packet Pg 225 G11d WILL DAN Financial Services Poles, fixtures, conduits, equipment, posts, pedestals, metering devices and appurtenant facilities' as required to provide lighting in public right-of- ways and easements within the boundaries of the District A total of 6 street lights are maintained within the boundaries of this development Zone 4 — Tract 17766 (a) Landscaping Landscaping, planting, shrubbery, trees, turf, Irrigation systems, monuments, hardscapes, walls, fencing and appurtenant facilities in public right-of-ways and easements within the proposed boundary of said Assessment District (b) Lighting Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries of said Assessment District Zone 5 — Tract 18793 (a) Landscaping Landscaping, planting, monuments, hardscapes, right-of-ways and easei Assessment District (c) Lighting shrubbery, trees, turf, irrigation systems, walls, fencing and appurtenant facilities in public cents within the proposed boundary of said Poles, fixtures, bulbs, conduits, equipment posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in public right-of-ways and easements within the proposed boundaries Section II. METHOD OF APPORTIONMENT The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, including the acquisition, construction, installation, and servicing of street lighting improvements and related facilities The 1972 Act requires that the cost of these improvements be levied according to benefit rather than assessed value CD N co ti 0 N It O a a� N d a� c c w CD E 40 to r w Q 2017/2018 City of Grand Terrace AD No 89-1 Packet Pg 227 VG11d J — Financial WILLDAN Article MID Section 4a defines proportional special benefit assessments as follows "An agency which proposes to levy an assessment shall identify all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed The proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public ►mprovement, or the cost of the property related service being provided No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel " Benefit Analysis Special Benefit The special benefits properties within the District will receive from the proposed improvements include, but are not limited to • Improved aesthetic appeal of nearby properties providing a positive representation of the area and properties • Enhanced adaptation of adequate green space, trees, and amenities within the urban environment • Increased sense of pride in ownership of properties within the District resulting from their association with well -maintained improvements • Enhanced quality of life and working environment within the area that is promoted by well -maintained landscaped areas and amenities • Reduced criminal activity and property -related crimes (especially vandalism) against properties in the District through well -maintained surroundings and amenities within public areas • Increased social opportunities and leisure activities for customer's residents and families, provided by a well -maintained neighborhood destination place for relaxation, socializing, and entertainment that is within easy walking distance • Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise 2017/2018 City of Grand Terrace AD No 89-1 Packet Pg 229 G11d FWILL ncial DAN Assessment Methodology This District was formed to establish and provide for the improvements that enhance the presentation of the surrounding properties and developments These improvements will directly benefit the parcels to be assessed within the District The assessments and method of apportionment is based on the premise that the assessments will be used to construct and install landscape and lighting improvements within the existing District as well as provide for the annual maintenance of those improvements, and the assessment revenues generated by District will be used solely for such purposes , The costs of the proposed improvements have been identified and allocated to properties within the District based on special benefit The improvements to be provided by this District and for which properties will be assessed have been identified as an essential component and local amenity that provides a direct reflection and extension of the properties within the District which the property owners and residents have expressed a high level of support The method of apportionment (method of assessment) set forth in the Report is based on the premise that each assessed property receives special benefits from the landscape and lighting improvements within the District, and the assessment obligation for each parcel reflects that parcel's proportional special benefits as compared to other properties that receive special benefits To identify and determine the proportional special benefit to each parcel within the District, it is necessary to consider the entire scope of the improvements provided as well as the properties that benefit from those improvements The improvements and the associated costs described in this Report, have been carefully reviewed and have been identified and allocated based on a benefit rationale and calculations that proportionally allocate the net cost of only those improvements determined to be of special benefit to properties within the District Section III. ESTIMATE OF IMPROVEMENT COSTS In accordance with Streets and Highways Code Section 22660(a), the City Council has determined that the estimated cost of certain proposed improvements, described in Section 22525, subdivisions (a) through (d), are greater than can conveniently be raised from a single assessment, and, as a result, shall be collected in installments and held in a reserve account In particular, Zone 1 and Zone 3 requires trimming and pruning landscaping services that are proposed to be performed every five years The proposed assessment includes a budgeted amount for trimming and pruning to collect for these services The following outlines the budget to fund the District improvements based on the improvements to be maintained and the associated incidental expenses for Fiscal Year 2017/18, resulting in the proportional assessments calculated for each parcel that will be applied to the County Tax Rolls for Fiscal Year 2017/18 The cost of maintaining improvements for Fiscal Year 2017/18 are summarized as follows a 2017/2018 City of Grand Terrace AD No 89-1 Packet Pg 231 Zone 3 Tract 14471 — Oriole Energy Costs — Street Lighting Water Supply Trimming and Removal Capital Reserve/Replacement Parts Contract Maintenance Legal Engineering Auditor Controller Charges Administrative Cost Prunina Cvcle Maintenance* G11d r-��I WILLDAN L ' Financial Services $498 00 48841 000 000 1,04000 1,00000 85000 000 1,29603 46600 services are performed every five years the total cost of these services will be spread over five years Zone 4 Tract 17766 — Greenbriar Energy Costs — Street Lighting jElectrlcal Use for Irrigation Water Supply 'Trimming and Removal ;Capital Reserve/Replacement Parts Contract Maintenance Legal Engineering 'Auditor Controller Charges Mminlstrative Cost ;Pruning Cvcle Maintenance $120 00 $120 00 48000 39000 50000 1,38800 1,00000 85000 2000 200001 f 0 00 2017/2018 City of Grand Terrace AD No 89-1 Packet Pg 233 G11d W ILL Financial Services Section IV ASSESSMENT DIAGRAM An Assessment Diagram for the Assessment District has been submitted to the Clerk of the City in the format required under the provision of the Act The lines and dimensions of each lot or parcel within the Assessment District are those lines and dimensions shown on the maps of the Assessor of the County of San Bernardino, for the year when this Report was prepared, and are incorporated by reference herein and made part of this Report The following pages show the boundaries of each of the Zones in the District N 0 S- PA. CO n O N O Q. d N L d d W r d E s �a 2017/2018 City of Grand Terrace AD No 89-1 Packet Pg 235 4 ��-d WILLDAN G11d I V;1 'I My" Financial Services CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1 ZONE 3 L&L 89-1 � Zone 3 d, 2017/2018 City of Grand Terrace AD No 89-1 Packet Pg 237 2017/2018 G11d VVWILLDAN Financial Services ZONE 5 , ASSESSMENT DIAGRAM 1w 1 Or 1 ufTT LIGHTING AND LANDSCAPE DISTRICT NO 89-1 ANNEXATION NO 3 IN THE CITY Or GRA'70 TERRACE COtNTY MAN UUMARDWO STATE OF CAL(FORMA 4 T ,— PICOSTRSET __-___- i / LOT e2 1I LOT? / LO7( tax LOTY r � I LOT Of / m 4i11 LQT2 // LOT f0 -r � a / g0 0 w Im ISO ' LBTS SCALE - lJ7T 0 TRACT MAP 1 8793 r WTI ®o�h f tF —040n t- Sneer um p tt� C014= a" or wo=i c a.M mx J O "PC'S 6t4YW1 FtA PEI,i O LOT / IL pppr CffY FAY74rfE7fS 97ATF�Ctcxi' fiID tlt 711E OTC[ tF nc tLY Okhwk Or Mt OR OrcPA" roti� r Of A(e 0tf Or mg 4 ,W CSYII3 Pz D" 7 On 0-00 IV -ACC � ZrW &€,FrtS diAT€S�xt RM IN 1Nt CfMt tP M Orr VIM Or TIC CM t/ 99.0 08 ➢S] _ [ItT Ct 2016 0 / err roux IF Tm 0- v wino Ua = PAIL Q LYTy4Ot*60U3At5«&r.W%r ypiJ[ d / / a ++v's§nnwt 4t t9H .a* n1g Sin' to lam%. ��; a6 M�aa cF wa a2 m w s1s �ascra�t O+�kw vrs vO / r/ Wa9wR�MpA91t txr qinme Mm0 6-- P. n *�16 IE9Yt0tCL If ll1Dfi W DE Oli' P09T%wma n ZG GiFTH GI iNL fSci DGI�t iJ M [tM A.M & DCM t5�14tt�1 LL1lCI IG16T / OCH WACEL Of LOD PCB PI TIM A27CMIM 0 JUN uurm4 GR - C00W r C6 00 V ate+ N N d a C t J 06 d Q m N C ITS _! CID N r Q N N C- N 00 r. ti C) N it O Q. am f/! 01 d C 01 C LU r. t ii Q�Ft City of Grand Terrace AD No 89-1 19 Packet Pg 239 G11d City of Grand Terrace 2017/18 AD No 89-1 Preliminary Roll 1 13364 ' 0275-301-09 1 $282 33 1 13364 0275-301-10 1 28233 1 13364 0275-301-11 1 28233 1 13364 0275-301-12 1 28233 1 13364 0275-301-13 1 28233 1 13364 0275-301-14 1 28233, 1 13364 0275-301-15 1 28233 1 13364 0275-301-16 1 28233 1 13364 0275-301-17 1 28233 1 13364 0275-301-18 1 28233 1 13364 0275-301-19 1 28233 1 13364 0275-301-20 1 28233 1 13364 0275-301-21 1 28233 1 13364 0275-301-22 1 28233 1 13364 0275-301-23 1 28233 1 13364 0275-301-24 1 28233 1 13364 0275-301-25 1 28233 1 13364 0275-301-26 1 28233 1 13364 0275-301-27 1 28233 1 13364 0275-301-08 1 28233 2 14264 0275-251-81 1 1 415 64 3 14471 1178-181-16 1 30936 3 14471 1178-181-17 1 30936 3 14471 1178-181-18 1 30936 3 14471 1178-181-19 f 1 30936 3 14471 1178-181-20 1 30936 3 14471 1178-181-21 1 30936 3 14471 1178-181-22 1 30936 3 14471 1178-181-23 1 30936 3 14471 1178-181-24 1 30936 3 14471 11178-181-25 1 30936 3 14471 1178-181-26 1 30936 3 14471 1178-181-27 1 30936 3 14471 1178-181-28 1 30936 3 14471 1178 181-29 1 30936 3 14471 1178-181-30 1 30936 3 14471 1178-181-31 1 30936 3 14471 1178-181-32 1 130936 4 17766 0275-331-29 1 34 00 AD 89-1 Fiscal Year 2017/18 Preliminary Roll Packet Pg 241 G11e RESOLUTION NO 2017- 1 A RESOLUTION OF THE CITY COUNCIL APPROVING THE ENGINEER'S "REPORT" FOR THE ANNUAL LEVY ASSESSMENTS FOR THE FISCAL YEAR 2017 — 2018 IN A DISTRICT WITHIN SAID CITY WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, did, by previous Resolution, order the preparation of an Engineer's "Report" for the annual levy of assessments, consisting of plans and specifications, an estimate of the cost, a diagram of the district, and an assessment relating to what is now known and designated as CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO 89-1 (hereinafter referred to as the "District"), and, WHEREAS, there has now been presented to this City Council the "Report" as required 0 by Article 4 of Chapter 1 of Part 2 of Division 15 of the Streets and Highways Code, and N as previously directed by Resolution, and, WHEREAS, this City Council has now carefully examined and reviewedthe"Report" as N N presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the proposed assessments, on a preliminary basis, have 0 been spread in accordance with the benefits received from the maintenance to be performed, as set forth in said "Report " NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of d Grand Terrace does hereby resolve, determine and order as follows w SECTION 1 That the above recitals are all true and correct a� `> 0 SECTION 2 That the "Report" as presented, consisting of the following a A Plans and specifications, c B Estimate of cost, r 0 0 C Diagram of the District, d D Assessment of the estimated cost, In _ is hereby approved on a preliminary basis, and is ordered to be filed in the Office of the d s City Clerk as a permanent record and to remain open to public inspection r w Q PacketPg 243 G11e STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I, Debra L Thomas, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No 2017- was duly passed, approved, and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the 13th day of June, 2017, and that the same was passed and adopted by the following vote AYES NOES ABSENT ABSTAIN Executed this 13th day of June, 2017, at Grand Terrace, California Debra L Thomas City Clerk for the City of Grand Terrace [SEAL] Packet Pg 245 G11f maintenance of certain improvements, all to serve and benefit said District that is comprised of zones located throughout the City of Grand Terrace and said area is shown and delineated on a map as previously approved by this City Council and on file in the Office of the City Clerk, open to public inspection, and herein so referenced and made a part hereof, and proposed changes thereto are set forth in the "Report" of the Engineer, incorporated herein as a part hereof REPORT SECTION 3 That the "Report" of the Engineer regarding the annual levy for said District, which "Report" is for maintenance for the fiscal year 2017-2018 is hereby approved and is directed to be filed in the Office of the City Clerk ASSESSMENT SECTION 4 That the public interest and convenience requires, and it is the intention of this City Council to order the annual assessment levy for the District as set forth and described in said Engineer's "Report," and further it is determined to be to the best public interest and convenience to levy and collect the annual assessments to pay the costs and expense of said maintenance and improvement as estimated in said "Report " No assessment increases are proposed for the fiscal year 2017-2018 levy SECTION 5 In accordance with Streets and Highways Code Section 22660(a), the City Council has determined that the estimated cost of certain proposed improvements, described in Section 22525, subdivisions (a) through (d), are greater than can conveniently be raised from a single assessment, and, as a result, shall be collected to installments and held in a reserve account, as noted in the Engineer's Report DESCRIPTION OF MAINTENANCE SECTION 6 The assessments levied and collected shall be for the maintenance of certain landscaping and street lighting improvements including but not limited to planting, shrubbery and tree maintenance, light poles, light fixtures and appurtenant facilities as required to provide lighting in public right-of-ways and easements, as set forth in the Engineer's "Report," referenced and so incorporated herein COUNTY AUDITOR SECTION 8 The County Auditor shall enter on the County Assessment Roll the amount of the assessments, and shall collect said assessments at the time and in the same manner as County taxes are collected After collection by the County, the net amount of the assessments, after the deduction of any compensation due to the County PacketPg 247 G11f SECTION 12 The City Clerk is directed to publish this Resolution of Intention pursuant to Government Code Section 6061, said publication to be completed no later than ten (10) days prior to the date set for the Public Hearing EFFECTIVE DATE o6 SECTION 13 That this Resolution shall take effect immediately upon its r adoption c r c a) E N PROCEEDINGS INQUIRIES N Q SECTION 14 For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, 2, your attention is directed to the below listed person at the local agency or department so 06 designated a 0 Alan French, P E , Director of Public Works CITY OF GRAND TERRACE 22795 Barton Road co Grand Terrace, California 92324 N r O N PASSED, APPROVED AND ADOPTED this 13th day of June, 2017 by thecm r following vote 2 r. c m r AYES - NOES r- 0 ABSENT r ABSTAIN N d Mayor for the City of Grand Terrace E ATTEST �a Y W a Debra L Thomas City Clerk for the City of Grand Terrace 0 Packet Pg 249 ,.AGENDA REPORT MEETING DATE June 13, 2017 COUncil & Successor Agency Item TITLE Agreement for Legal Services with Jones & Meyer PRESENTED BY Harold Duffey, City Manager RECOMMENDATION Approve the Agreement For Legal Services with Jones & Mayer for Fiscal Year 2017-18 2030 VISION STATEMENT This staff report supports Goal #1, Ensuring Fiscal Viability through the continuous monitoring of expenditures and ensuring appropriate cost recovery for services -7-f—IN 111(r7:1e11111,11 17 The City of Grand Terrace retained Jones & Mayer in 2011, to provide City Attorney and Successor Agency legal services for the City with an $8,000 per month retainer In 2013, the City Council reduced the retainer rate to $5,167 00 per month and that was to cover thirty five hours of work per month This change was agreed to in light of the 'downturn in the national economy and the financial situation that the City found itself in at the time It was thought at that time that 35 hours should be more than enough to cover the anticipated day to day legal services needs of the City DISCUSSION Since 2013 a number of circumstances have changed The economy has improved, activities and programs in the City have increased, along with the number of hours of legal services required per month In the first eight months of the current fiscal year, the number of hours billed per month, under the retainer, has ranged from 70 8 hours to 128 6 hours This has been much more than the believed 35 hours a month of legal services that the City has been billed for during this time The City is moving towards increased economic development and is expecting that legal service requirements will increase from 35 hours a month to 50 hours a month for a monthly retainer of $8,250 00 The retainer will cover the first 50 hours of legal services per month at the reduced billable rate of $165 00 per hour Any services billed in excess of the 50 hour retainer amount will be billed at Jones & Mayer's standard billing rate of $190 00 per hour Special Projects and Litigation matters will be billed at $190 00 per hour The City Manager will authorize special projects) for projects that can be billed to Packet Pg 251 G12ap CITY ATTORNEY LEGAL SERVICES AGREEMENT FOR THE CITY OF GRAND TERRACE This Legal Services Agreement for City Attorney Services ("Agreement') is made and entered into`by and between JONES & MAYER and the CITY OF GRAND TERRACE ("the CITY"), a municipal corporation of the State of California `t0x4i III r_1161 1 1 The CITY engaged the services of JONES & MAYER initially in 2011 as the City Attorney, 12 The CITY entered into a retainer agreement for reduced services and compensation with JONES & MAYER in 2013 due to the financial hardship that the CITY was facing at the time, 1 3 The CITY wishes to enter into a new agreement for City Attorney legal services with JONES & MAYER on the terms set forth below 14 JONES & MAYER represents it has the expertise, support staff and facilities necessary to fully represent the CITY's interests in the capacity as City Attorney, 15 JONES & MAYER represents it does not have an actual or potential interest adverse to the CITY, nor does it presently represent a person or firm with an interest adverse to the CITY with respect to the legal services to be provided hereunder 2 TERMS 2 1 Term The term of this agreement shall commence on July 1, 2017 and shall continue in full force until terminated in accordance with section 2 8 22 Scope of Retainer Services JONES & MAYER shall serve as City Attorney and shall perform legal services ("Services") as may be required from time to time by the CITY as set forth by this Agreement, unless otherwise agreed to by CITY and JONES & MAYER As part of the Retainer Services to be performed, hereunder, JONES & MAYER shall be responsible for the following 2 2 1 Preparation and attendance at all City Council meetings including regular sessions, closed sessions and, as needed, work sessions and Special Meetings, 1 Packet Pg 253 f G12a 2 5 Compensation 2 5 1 Retainer The CITY shall pay JONES & MAYER $8,250 00 per month for retainer services as set forth in section 2 2 above This retainer contemplates that the CITY will require not more than Fifty (50) hours of general legal services per month However should the services requested in any month, exceed Fifty (50) hours, the additional hours will be billed at the Special Project hourly rate as set forth in Section 2 5 2 herein 2 5 2 Special Project Services The CITY shall pay JONES & MAYER an hourly billing rate of One Hundred and Ninety Dollars ($190 00) per hour for special projects outside the scope of the retainer Any special project will require prior approval by the City Manager 2 5 3 Litigation Services The CITY shall pay JONES & MAYER an hourly billing rate of One Hundred and Ninety Dollars ($190 00) per hour for all litigation related legal services 2 5 4 Performance Reviews The CITY and JONES & MAYER agree that a review of performance shall occur every twelve months thereafter 2 5 5 Reimbursement The CITY shall reimburse JONES & MAYER for a reasonable and necessary expenses incurred by it in the performance of the r Services on behalf of the CITY, subject to approval by the City Manager Authorized, reimbursable expenses shall include, but are not limited to (A) parking fees at actual cost, (B) messenger fees at actual cost for special N messenger deliveries (no cost for deliveries to City Hall), and (C) conference registration and travel expenses chargeable only if specifically requested by client d 2 5 6 Billing JONES & MAYER shall submit monthly to the CITY a detailed statement of account for Services The CITY shall review JONES & F MAYER's monthly statements and pay JONES & MAYER for Services rendered and costs incurred, as provided for in the Agreement, on a monthly CU basis Payment shall be made no later than thirty (30) days after receipt by r CITY of the statement from JONES & MAYER E 2 6 Insurance Coverage a 2 6 1 Insurance JONES & MAYER shall procure and maintain throughout the term of this Agreement, with insurance carriers authorized to do business in California, the following types and amounts of insurance (A) commercial general liability ($1,000,000), (B) business automobile liability ($1,000,000), (C) Packet Pg 255 G12a wages, salaries, and other amounts due such personnel in connection with their performance of Services under the Agreement and as required by law JONES & MAYER shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance 211 Entire Agreement This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements Ca 212 Governing Law This Agreement shall be governed by the laws of the State a� of California Venue shall be in San Bernardino County 3 213 Assignment or Transfer JONES & MAYER shall not assign, hypothecate or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the CITY Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer `o 214 Amendment Modification No supplement, modification, or amendment of E this Agreement shall be binding unless executed in writing and signed by both L - parties a 215 Waiver No waiver or any default shall constitute a waiver of any other default N or breach, whether of the same or other covenant or condition No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other o party any contractual rights by custom, estoppel, or otherwise L4 216 No Third Party Beneficiaries There are no intended third party beneficiaries of any right or obligation assumed by the parties 217 Invalidity Severability If any portion of this Agreement is declared invalid, F illegal, or otherwise unenforceable by a court of- competent jurisdiction, the remaining provisions shall continue in full force and effect 218 Equal Opportunity Employment JONES & MAYER represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age a 219 Counterparts This Agreement may be signed in counterparts, each of which shall constitute an original Packet Pg 257 G13 MEETING DATE TITLE PRESENTED BY RECOMMENDATION AGENDA REPORT June 13, 2017 Council & Successor Agency Item Continue Deliberations of the Budget for Fiscal Year 2017- 2018 Cynthia Fortune, Assistant City Manager 1 Continue Deliberations on the City of Grand Terrace Annual Budget for Fiscal Year 2017-2018, 2 Approve proposed budget requests, and 3 Direct staff to prepare the FY2017-18 Budget in accordance with the approved items above and return to City Council for adoption on June 27, 2017 2030 VISION STATEMENT This staff report supports City Council Goal #1 "Ensure our Fiscal Viability" through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations BACKGROUND The Proposed Budget for Fiscal Year (FY) 2017-18 was introduced on May 30, 2017 City Council was presented with the FY2016-17 Proposed Budget, proposed budget requests and use of fund balance for certain Special Revenue funds DISCUSSION FY2017-18 PROPOSED BUDGET BY FUND The Table below lists all the proposed revenue and expenditure budgets and the use,of fund balance if reauested City of Grand Terrace FY2017-18 Proposed Revenue, Expense & Fund Balance Fund Fund Title GENERAL FUND -C- Estimated Estimated Proposed Surplus or Projected Fund Balance, - 06/30/18 Proposed Fund Balance, 06/30/17 $84,5 195 Use of Fund Balance Revenues, Expense, 2017-18 5,060,104 1 2017-18 $5,080,670 10 $20,566 $835,161 I ' 111 DEVELOPMENT IMPACT FEES (DIF) STREET FUND 1 1,434,461 ( 91,900 1,000,000 908,100) 526,361 12 STORM DRAIN FUND 1 139,657 15,900 0 15,900 155,557 Packet Pg 259 - G13 City of Grand Terrace FY2017-18 Proposed Revenue, Expense & Fund Balance Fund Fund Title�06/30/17 S/A RDA OBLIGATION RETIREMENT FUND Estimated Estimated Surplus or i Proposed Proposed i Use of Expense, f Fund 2017-18 Balance 2,284,067 67,589 Proiected Fund Balance, 06/30/18 1,248,019 Fund Balance, 1,315,608 Revenues. 2017-18 2,216,478 31 32 S/A CAPITAL PROJECTS FUND 0 257,707 257,699 8 8 33 S/A DEBT SERVICE FUND 116,968 2,026,360 2,026,3601 0 116,968 36 2011 TABS A & B BOND PROCEEDS 19,756,369 35,000 289,015 254,015 19,502,354 37 S/A CRA PROJECTS TRUST 0 0 0 0 0 L CAPITAL PROJECT FUNDS CAPITAL IMPROVEMENTS - STREETS 18,527 46 1,000,000 1,000,000 0 18,527 47 CAP PRJ BARTON/COLTON BRIDGE 2,337 0 0 1 j 0 2,337 48 CAPITAL PROJECTS FUND 0 01 0 0 01 49 CAPITAL PROJECTS FUND -PARKS 37,511 360,000 360,000 0 37,511 50 CAPITAL PROJECT BOND PROCEEDS 0 239,015 239,015 0 1 0 0 52 HOUSING AUTHORITY_ 12,658 50,000 8,200 i 41,800 54,458 i 1 � 70 EQUIPMENT REPLACEMENT RESERVE FUND TOTAL 365,141 0�260,000 4.9U i i 26( 0000) U&ZZMM25,453.914 105,141 PROPOSED BUDGET REQUESTS City Council was presented with the FY2017-18 Proposed Budget book Each Department Director will present their budget requests and provide additional detail Below is a summary of budget requests City of Grand Terrace j FY2017-18 Proposed Requests I I I 1 DEPARTMENT CITY COUNCIL Funding Source Description General Fund I Special Revenue Fund PacketPg 261 Gy13 City of Grand Terrace FY2017-18 Proposed Requests 1 Addition of Maint Worker II positions (2) $0 $0 Streets Street Improvements $0 Street Fund j (DIF) $1,000,000 Street Improvements -Maintenance of Effort MoE $50,000 Measurer $333,000 Parks Dog Park $0 Park Fund' $310,000 Bond Proceeds $50,000 Vehicles Maintenance Truck ( Fixed Asset $50,000 Grants Highway Safety Improvement Prgm (HSIP)_ LO HSIP Fund 420 000 TOTAL PUBLIC WORKS $50,000 I 1 &3 QQQ DEPARTMENT PLANNING & DEV SVCS Funding'Source Personnel General Fund S ecial Revenue Fund Reclassification of a Part-time Office Specialist to I Full-time $18,300 _-�-- $0 Grants Active Transportation Grant (ATP) LO I ATP Fund j 280 000 TOTAL PLANNING & DEVELOPMENT SVCS 30. DEPARTMENT PUBLIC SAFETY T� Funding Source Descri tion Law Enforcement Contract I General Fund Special Revenue Fund $1,719,337 SLESF $100,000 Additional Public Safety Services Traffic $0 , Safety $50,000 Public ,Safety Svcs $20,000 TOTAL i DEI PARTMENT NON -DEPARTMENTAL Funding Source Special Projects General Fund Special Revenue Fund Website Upgrade - previously approved Council item $0 Fixed Asset Fund $40,000I Buxton Customer Analytics Report for retail matching, market validation, gap analysis & business retention $50,000 $50,000 1,0 j TOTAL Qp ,I GENERAL FUND REVENUE & EXPENSE As presented to City Council on May 30, 2017, below is the General Fund's proposed revenues & expenditures based on the requests listed above Packet Pg 2673 G13 ➢ Increase in Sales Tax (increase of $105k) the Economic Development Agreement with One Source ends on June 30, 2017, ➢ Decrease in Fines & Forfeitures a one-time revenue ($50k) was received in FY2016-17, and ➢ Increase in Use of Money & Property this includes the lease revenues the General Fund will receive from Family Service Association (FSA) for the rental of the child Care Services building ($120k) ➢ Expenditures ➢ Increase in Salaries & Benefits of $500k • 5% Merit increase previously approved by City Council ($20k), Change to a 5-day, 40-hour work week from a 36-hour work week ($60k), • Annual budget for the Assistant City Manager (ACM) position (the current year's budget only included 50% budget of the ACM position ($120k) • Budgeting all the positions in the Finance Department in-house ($300k) ➢ Decrease in Professional/Contractual Services ($340k) due to the elimination of the Willdan Financial Services agreement and bringing the Finance positions in- house, and ➢ Decrease in Overhead Cost Allocation reductions ($160k) due to the outsourcing of the Child Care Services Program GENERAL FUND - FUND BALANCE As approved by City Council on June 27, 2016, the City Hall loan with Zions Bank was paid off totaling $1,040,090 leaving a projected fund balance at the time of $541,538 Staff stated that although this reduces the fund balance below the GFOA recommended balance of two months of operating revenue or expenditures, staff was'committed to returning the fund balance to its required minimum after three (3) years at the end of FY2018-19 Staff is pleased to report that due to the upturn in the economy, and prudent spending by the City, the General Fund's fund balance has been restored to the required minimum ($833,545) in 2 years instead of 3 as shown in the table below General Fund Amount Actual Fund Balance, June 30, 2016 $1,638,526 Less Zion's Bank Loan Payment ($1,040,090) $598,436 Estimated Revenues FY2016-17 $5,001,265 Year-end Projections F2016-17 ($4,785,106) $216,159 Estimated Revenues FY2017-18 $5,080,670 i Year-end Projections F2017-18 ($5,060,1Q4) I 20 566 Projected Fund Balance, June 30, 2018 a PacketPg 265 G13 FISCAL IMPACT The FY2017-18 Proposed Budget provides the funding and expenditure plan for all funds As such, it serves as the City's financial plan for the upcoming fiscal year The City Council will be kept apprised regarding actual operating results for its major funds through a monthly financial report and the Mid -Year Budget Review The Mid -Year Budget review will include an update of the FY2017-18 projected revenues and any recommended adjustment for that fiscal year budget at that time RECOMMENDATIONS Staff recommends that City Council approve the proposed detailed above and direct staff to return the FY2017-18 Budget for adoption on June 27, 2017 APPROVALS Cynthia A Fortune Completed 06/07/2017 6 40 PM Finance Completed 06/07/2017 6 40 PM City Attorney Completed 06/07/2017 6 46 PM City Manager Completed 06/07/2017 7 04 PM City Council Pending 06/13/2017 6 00 PM I Packet Pg 267_ CITY OF GRAND TERRACE 2030 VISION and 2014-2020 STRATEGIC PLAN Our Mission --- ��`- -- _ To preserve and protect our commun►t _and ►tscexceptional qual►ty of l►fethrough thoughtful planning, within the constraints of fiscally responsible{government Our Vision `� a r ", `F Grand Terrace is an -exceptionally ,safe and well managed City, known for its na'tural beauty and recreational opportunities, a vibrant and diverse localfconon?' y, a place' where residents enjoy an outstanding quality of life that fosters pride and an engaged community, encourag►ng fam►hes to come and remain for�generat►ons Our Core Values j fk�' --_ Open and Inclus►Ve Government f _1Z, ., ` , Except►onal,Customer 3erv►ce� f Honesty and Integrity Innovation and -Creativity - i -Mutual„Respect �'r/ "'Positive and Productive Work Environment - a Goals` 1 Ensure Our Fiscal Viability ; f ,- j f6im►t to a Balanced,Budget ') -N ! ldent►fy_Add►t onal1Revenue Sour'cesl-- -) '--Review Expenditures and Seek Savings �� .-Ex_ pl_ore Creat►veFMeans_tp `Prov►de_Seiv►ces _ �� �— �,-,,�-- y �---,r-----, -. l s�- Ensure Appropriate Cost Recovery for Serv►ces 2 Maintain Public Safety�� 11 Ensure Staff levels for Pol►ce Serv►ces Reina►n Adequate for Dui Community invesfin Cr►t►cai Improvements to Infrastructure 3 Promote, Economic Development - Develop Proactive Economic Development Plan to Attract New Businesses Invest in Infrastructure Needed to Support Business Attractioq and Retention Prepare for,De"velopment by Updating Zoning and Develop►nent Codes ►nclud►ng the Sign Code 4 Develop and Implement Succes fulAPartnershrps Work Collaboratively w►th Community Groups, Pr►vate and Public Sector Agenc►es to Facilitate the Delivery of Services Benefitting Youth, Senors and Our Community Work with Local, Regional and State Agencies to Secure Funding for Programs and Projects 5 Engage in Proactive Communication Develop and Implement a Cost Effective Proactive Communication Program Utilize Technology and Web -Based Tools to Disseminate Information Engage the Community by Participation DOG PARK RULES �y i4►k. ,ate �7. PROHIBITED: • iwm.n�wRt..u�r<,y • z•ky • cw. G.uneis• ��.,��. nr • ytn rea. ,, • M�k......_.. Award [dog Park Project Dog Park Project • The City of Grand Terrace has planned for a dog park for more than a decade. • In September 2015, the City authorized an agreement with MIG to assess the existing parks and designs for new parks. • By November 2016, the Dog Park concept was approved and final design was commissioned. [.4.+%1;WrCh roe a ptace or address _, - /it 6/13/2017 Estimates and E $496 008 00 1 I Bid D $497 928 00 Bid C 1 I $373 525 00 ! f I I j Bid B 3 $473 472 00 I B d A t $476 244 00 L -- -?_ 5 $10000000 520000OLO 5300000A0 $40000000 550000000 S60000DOO BidA BrdB—L_ erdC eid D__ _ _ _ I�E9urules $476,24d 00— $47-47200 1 $37352500 $49792&00 G $496,00d00 1 Estimates Bid E Bid D Bid C B,d B Bid A $496 0081 $497 928 173 472 00 476 244 00 5- $100 000 00 $200 000 00 $300 090 00 $400 000 00 $500 000 00 $600 000 OO BidA ' Bld8 {_ B'd C-1— 0idD T 0�tlE 1 LEstrm,les J47624400 l $47347700_L— $37352500 J $49792&00 _L $49600800 3 City of Grand Terrace Continued Budget Deliberations Fiscal Year 2017-18 June 13, 2017 PMhm V pU�Noonn ftd to 0V ogM- m 0 - - - - • Total City Budget by Fund; • Overview of proposed budget requests; • Special Revenue Funds; • Use of Fund Balance. 6/13/2017 �P,reparat�on� foTr_�-a�'Ce1"ebra�on� w'Fund {Bal`ance..-� Eirecn YOr{Ra�ny�'DayFu,nd� �Of�Servic�s� } FLaw1 �Economfdf, Enforcement !Development ;Services; _ -- Partnero ,-1 ld ICiiCare} _ kol �Lz '�� I ' jFtj easwes%¢ Bond; V, -;roceeds 40pqerat�onal ' &, �EIFDs; P Nt}4mrr.q u.. aY p..n a i m A} k G rK.v , Ch�a�ngesai rt: ""�—`^"rv"'-'�'ai"^�i?-- � 1 � 4• t"Cc��' ;i,"�,- trgL�- }} "tip �;;g € �y ¢� ,�{�t ��"FK`• %� �fr Y i"3,}^,' �.k" i FAF �i` u. -• v,.,...-.."' M1 _ � ., -` °•-.....mot .a ,�;�.. ��3'",'r'r�`%' ,t _ � 3 Top Projects 2017--2018 FY P bl' W k u is or s Project Funding Funding Sidewalk $ S,goo Sources repair/replacement $ 25,Q0r,�-erg 1, end Program $ 3 0, 000 Total easare v Project Description Park Impact Year 2 of a five year program to repair,{? { add and replace sidewalk sections as� needed. Top Projects 2017-2018 FY Public Works Project Funding Funding Mt Vernon Safety 435,70fi Sources' Improvement Project -- Genwag Fund $435,700Total pWeasureI Project Description I 1 HSIP Grant Highway Safety Improvement Program (HSIP) Grant - Improve striping, signage and visibility on the Mt Vernon Corridor to improve safety. .f ty. Top Projects 2017-2018 FY Public Works Project Funding Funding Street $ 5,000 Sources Sign Replacement $15,000 General Fund Program $ 20,000 Total P✓lecasure I Project Description Park Impact Replacement of traffic control signs f�1'! within the City. Top Projects 2017-2018 FY Public Works Project Funding Funding Sources Street Light Replacement Program General IFrtart�a $ 8,000 Total ,Measure 11 Project Description I I Park Impact Replacement of all street lights within ..... the City with LED (light -emitting diode) lightfixtures; funded through a grant from Edison. doj ~��•M� fy1 Top 10 Projects 2017-2018 FY __,,Planning & Development Services Project Funding Funding Active Transportation Sources Plan $ 280,000 Total c�e�aerl� Measure I Project Description The City received a $295,000 state - funded Active Transportation Program grant. Grant activities are underway and scheduled to be completed mid -year. Park Impact ~wV•Mw •�• Top 10 Projects 2017-2018 FY lanning & Development Services Project Funding Funding Enforcement Related $1853,000 Sources 000 Contracts $53,Genciraal Fmod $ 238,000 Total Solid V7laaste Fees Project Description Park Impact • Animal Control and Sheltering Services ($I50k — GF) • Weed Abatement Services ($35k - GF)� • Street Sweeping and Parking Enforcement Services ($53k —Gas •Mw.w ,•. Tax) Top 10 Projects 2017-2018 FY lanning & Development Services Project Funding Funding Special Code $10,000 Sources Enforcement Projects $10, 000 Total rGenergl 1,7mpti, Solid Waste Fees Project Description Special Code Enforcement Projects focusing on quality of life issues in City neighborhoods. Park Impact Top 10 Projects 2017-2018 FY tanning & Development Services Project Funding Funding Volunteer Emergency $13,260 Sources Operations Committee I3,200 Total rJer ,erajywxd Rental Inspeedon Fees Project Description The volunteer Committee will work on transitioning into a CERT program focusing on community -wide emergency preparation and education. Top 10 Projects 2017-2018 FY tanning & Development Services Project Funding Funding Barton Road Sources Commercial Projects $ 90, 000 Total e�uerrml �aad Solid Waste Fees Project Description Park Impact • North side Barton Road • Town Square Commercial Center • Barton Plaza Commercial Center • SWC Barton Road and Preston Street • Surgical Center (south side Barton Road) Top 10'Projects 2017-2018 FY tanning & Development Services Project Funding Funding - Residential Projects Sources - f 55, 000 Total general IFl+erri d Solidi Waste (Fees Project Description • Van Buren Project • Canal Street Project Park Impact Top Projects 2017-2018 FY [City Clerk] Project Funding Funding $ 0 Sources- ' Agenda Processing Upgrades $ 25,000 -- - General Fund $ 25,000 Total Fined Asset Fund 44 . Project MwcnptioM , Park impact >T•lv�tFr ��e Digital Boardroom with Electronic Votingfor live streaming of Vote Results *6'rtZ3 RIPI! as ` r ; r c 6/13/2017 Questions? 17 l Ra Ew 1 •YFM IEA t��• I,. I , OTHER THAN JULY 4TH FROM 12PM-11 PM OR IN THE NO FIREWORKS SAFETY ZONE! u^a Plea soil 5 t r.= w C-bn11A to vl. vi f, a -N* Meworkg 5cfwiy Zone" Mi p`. REPORT ILLEGAL FIREWORKS USE 909.387.8313 PETITION TO REZONE 40 ACRES FROM M2 BACK TO AG 1 ACRE RANCH STYLE LIVING The city council is reviewing a neighborhood request and is considering to rezone approximately 40 acres back to Agricultural style environment where the various property owners can farm agriculture products and/or raise animals for the general public to come and buy or enjoy. A piece of Grand Terrace like it used to be, A Green Zone, a destination place for the family to come and enjoy. Possible examples: organic farms, horse boarding and riding, fresh farm eggs, pumpkin ,Ir patch, fresh cutflowers, Christmas tree farm, petting zoo, garden nursery, fruit stands, strawberry patch, country fair. etc... Please help us preserve this last vestige of Grand Terrace for your children and future generations of families to enjoy! J This petition will be handed over to the city council for their consideration when this comes up on the agenda soon. Show the council that the people of Grand Terrace support this plan! Please print your name, email & phone # and they will keep you informed of the date of the meeting. Pent Name Email Address phone # I Ln15 e)n1 t��n �� (a i n,��tcc m 0. l 1/-t n5u/1 Cif y ma', I C<<m C 9vii) & 1717 -// 2-,F 2 0 Gc oo.eom �10y �23 os 3 ��� 1 �' N O(.rS rir�� �G �5 C��' LfC:►,�Oa �� U�.i qc,�J- -7 3 (Ps-7 4 A-5eAOJ A AMAN AAMM LOOs corn q01- 60 N 6 G►�'�ZCiL..X CeslA\.1`M�1 2� Gt4rA1L. COS-! 10 C '732 711:,'/ lb0-//7-1201 cR 6� `� R3--ol9V C � PETITION J, P S FROM M2 BM 3 AG 1 ACRE RANCH STYLE LIVING The city council is reviewing a neighborhood request and is considering to rezone approximately 40 acres back to Agricultural style environment where the various property owners can farm agriculture products and/or raise animals for the general public to come and buy or enjoy. A piece of Grand Terrace like it used to be. A Green Zone, a destination place for the family to come and enjoy. Possible examples: organic farms, horse boarding and riding, fresh farm eggs, pumpkin patch, fresh cut flowers, Christmas tree farm, petting zoo, garden nursery, fruit stands, strawberry patch, country fair. etc... Please help us preserve this last vestige of Grand Terrace for your children and future generations of families to enjoy! This petition will be handed over to the city council for their consideration when this comes up on the agenda soon. Show the council that the people of Grand Terrace support this plan! Please print your name, email & phone # and they will keep you informed of the date of the meeting. Pent Name _ Em,%I Address phone # /T�f `c. Lana— an c C-0 ESL KJ ck s: 'r lip P L L`e/Ur , IVY i 4 �S� De v-Lo l cG'k. ke((tv- - )0 ��5� WAZZ@ IV A cow M vr\ P�m\2)e N,P-\1r ,A I q2,(D. IM-100 CvM 12 13 14 1,5 36 o.i�k e Cover ►_r �FA • Wiz& &M CR-'rSS-1273 asps RZ�2�C'NI.Sr�1 ��> �o°(-q39- Mq ,se asp-83 sa �09 7?3-&Vf DO Z,1.3 aoq - 534-b-1 ftk q—1 2z-73 PETITION TO REZONE 40 ACRES FROM M2 BACK TO AG 1 ACRE RANCH STYLE LIVING The city council is reviewing a neighborhood request and is considering to rezone approximately 40 acres back to Agricultural style environment where the various property owners can farm agriculture products and/or raise animals for Me general public to come and buy or enjoy. A piece of Grand Terrace like it used to be. A Green Zone, a destination place for the family to come and enjoy. Possible examples: organic farms, horse boarding and riding, fresh farm eggs, pumpkin patch, fresh cut flowers, Christmas tree farm, petting zoo, garden nursery, fruit stands, strawberry patch, country fair. etc... Please help us preserve this last vestige of Grand Terrace for your children and future generations of families to enjoy! This petition will be handed over to the city council for their consideration when this comes up on the agenda soon. Show the council that the people of Grand Terrace support this plan! Please print your name, email & phone # and they will keep you informed of the date of the meeting. Print Name Email Address phone # _J 2S U rnmu l l A pe wYe- SummexcJ.A , cue la~% - 92E, a ry cL, 1, Cor - 03 \cn . C-0 n., (01, 61,) ) -Dr -Acr1. CC"-, 'r'� ' 8/btiCyrl� F 9 1� 10 Z I b 0 L tlz Q-7An1 � �b t £Z jmr,Vm IV f E op i4l r"i a s - tiz -bob I EI 7I IS � C b t o 32 , 33 34:::X 36 37 38 39 40 41 42 43 44 45 46 47 Ate" �VI 48 49 5C 51 52 2-,i% 13, b hn1 1n ITI,\ k.. V —9d 5 -- 1;7 qj 1 Ct9z g662 70 9 -'7&5 -1 ,(.5`o WX7� Cv \-4W l PETITION TO REZONE 30+ ACRES RIVERBED AREA BACK TO RANCH RESIDENTIAL This petition will be handed over to the city council at their scheduled meeting on September 27`h in the council chambers at city hall at 6pm if you wish to attend and support "Grand Terrace Organic Farm' : Please print your name, email & phone #. Pent Name Email Address phone # 3�N �, qVIL) -CkVL 763 2 C, 3 Z� 4 Hrf�ni rye--7"c �7� �4 ��c �C'e �015c-r oci� C�►tii 6 �VY1 �SZt+n �t (,v��..1,cnZlPt-rA�r�� C�.zZv+ti f 8 10 LVVAJ e0g&1� 11 12 Vt�'gNINk 41, AckOAR 13 14—�Nrxiku) A,4-wood 15 icy D u"`►i�fl �N rc,.bt C-A rM ikl, t I N -e-. gal *7 ?-1 ! 4- 7 1 L-QN a UC-4 Y') B Y/IWcoo co c� �C)`� - 7-V 76 SI 2 U5- /,9J,Jen l ,dv A 17 �(tt� cjV� ._ A to 9 Ya - 9 30 7 LiDL��f& YY-7-67/ �o`f 92-110 J/ f S 18 l�llLt7 J env 20 • �irA�d,z j 7a-a c) co a (4g S� `�eV P4,w.. P41 , is -c , &,:ia:3 c3 5�— �,"J� 24,p1 . 25 ST,rpy,-�/E�DAeto/ii/ Ia sa3 0,� 16 IFBy G R#A-DT RAAc&c - 1� &A tl,)N11f�6 ��L/s �/i 1�i�,t�0,,g /7d C9,f�D7e'IZI?�c�e-,� 26 qv, S-u4-gy-A-ye eaguys e w-lz3-7y 32 33 34 35 36 37 38 �v9) M- %/ -�-4 0,04:6 -78-5 — q (--6 cad a,--s 1-) 3 8 � �S1 °Iq o (o(o3-5 sl�3Ga�1,z ?&o-ky�r-YP3s" PETITION TO REZONE 40 ACRES FROM M2 BACK TO AG 1 ACRE RANCH STYLE LIVING The city council is reviewing a neighborhood request and is considering to rezone approximately 40 acres back to Agricultural style environment where the various property owners can farm agriculture products and/or raise animals for the general public to come and buy or enjoy. A piece of Grand Terrace like it used to be. A Green Zone, a destination place for the family to come and enjoy. Possible examples: organic farms, horse boarding and riding, fresh farm eggs, pumpkin patch, fresh cut flowers, Christmas tree farm, petting zoo, garden nursery, fruit stands, strawberry patch, country fair. etc... 4 Please help us preserve this last vestige of Grand Terrace for your children and future generations of families to enjoy! This petition will be handed over to the city council for their consideration when this comes up on the agenda soon. Show the council that the people of Grand Terrace support this plan! Please print your name, email & phone # and they will keep you informed of the date of the meeting. Z /-3 a ,;: �DAVLCI 6 SO 1-43 JL-tD 0 s O�2V\Ck -10 9 M 10 bpi n inq) i NC A DCI 6-� c- h. 6-0 - LZ>', � O,r l vl MO 9Oct 8�S8gi a �70 or a - zoo �M 11 d rim !3U LM 12 b 1 ►^l \'P 13 XaJO 14 s+l�`C- /'1UIK Mrs Nhc+(�VvObaI COVYA U, W\ J uz;o , (\Z L k.vrnar�no�gtn�� i 1 cow-) c � SSA "�`� � ► �-1 o�a c_ W1l64501rr►11 t fQ yr � Z�r7li /,jet 61uq SSZS 13-1 � qq - qa&-, a,)L3 � o 9 , 3 7©, fog- Z �q qo7-6k(s -7-�Z( G --2- s�FI�L Q 51 7 ), -7z[ 1 g�g -�S� - 4950 cloff` 2 (9 -ZZ-757 ZS IS 09 6t, 8fi LV 9V 5V VV £t, Ztb Its 017 6£ 8£ L£ 9£ S£ LZC��-��.�Z, �bab©� �SM©qac� to a��n �£ 460 "hQ9j �1 '!tea0�'!,llow4�)- �33eZ'S�oLMVA5'Olt4V A4+ W-&Ita ££ -wO �v 00 C) (A .A N O �o 00 m 5 , � I � �" I -- 0) V a 53 C,C�•� �G• �5 �i� 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 VAI ;C • 014D\ ez-yv,\, %,q PETITION TO REZONE 40 ACRES FROM M2 BACK TO AG 1 ACRE RANCH STYLE LIVING The city council is reviewing a neighborhood request and is considering to rezone approximately 40 acres back to Agricultural style environment where the various property owners can farm agriculture products and/or raise animals for the general public to come and buy or enjoy. Apiece of Grand Terrace like it used to be. A Green Zone, a destination place for the family to come and enjoy. Possible examples: organic farms, horse boarding and riding, fresh farm eggs, pumpkin patch, fresh cut flowers, Christmas tree farm, petting zoo, garden nursery, fruit stands, strawberry patch, country fair. etc... Please help us preserve this last vestige of Grand Terrace for your children and future generations of families to enjoy! This petition will be handed over to the city council for their consideration when this comes up on the agenda soon. Show the council that the people of Grand Terrace support this plan! Please print your name, email & phone # and they will keep you informed of the date of the meeting. Print Name Email Address phone # 1 &I a M rA A c 2-�1iW f4PL OM--, UoycA lodA 1 fa-e-UO 1.kkefN 10 b 5-1-6 SIzZ, `'i S [ - 202-92�.9 CZ VV\ g d-c7-q 53 -qE78 ( � b-emde-Q-crah-`7ga,^a:1. e-ey, �c- Sl�o-ayUs' h.ef 4,v��-rn �. --p �j�v►� �l. C 9091 - 791- 1,5 a51 89Z-87, 'TrI aq- - ,�3a el- 51- c7q 3- `7Ss� ii ���' 6rtt, h-N& U co GQ- 1 1 "CbWe 18�Enla _ c l 19Je��� 20 J o K ce L �e.; b? 31 AS-Lt- k -43 ?01? - lf�? V -s"3,6- °` b,:\, -VA omnl v lole qQl 6v °r�-64S- 19(6 l cCv"'ICe(5-Co-7 O�o CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAKI FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Councif or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council DATE NAME ADDRESS alms? (-ro(\i Aj �15-b( W�NvS PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON Q V 43 Lt (_ cazwvvQjv-,� t(o,/J " 0-0 0,,Aj � a - SUBJECT V Lam (1� CITY OF GRAND TERRACE CITY COUNCIL MEETING P� REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly -nvironment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council DATE NAME r ADDRESS -;�C-- S - / / (�� `A PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER YOU WISH TO SPEAK ON SUBJECT r F7 SSd--c i 2--- V (2tew 4-0 w 2dhl �� DATE NAME ADDRESS CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be fret, to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council f✓ PHONE NUMBER (Please provide if information is being requested) 2 7- AGENDA ITEM NUMBER YOU WISH TO SPEAK ON SUBJECT - - iJ V `, r o l% A B CITY OF GRAND TERRACE CITY COUNCIL AND SUCCESSOR AGENCY AGENDA a JUNE 13, 2017 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time. CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation will be given by Dr. Mustafa Kuko of the Islamic Center of Riverside Pledge of Allegiance Please join -� TC,M ML/ in leading us in the Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Darcy McNaboe ❑ ❑ ❑ Mayor Pro Tern Sylvia Robles ❑ ❑ ❑ Council Member Doug Wilson ❑ ❑ ❑ Council Member Bill Hussey ❑ 1 ❑ 1 ❑ Council Member Brian Reinarz ❑ I ❑ I ❑ MAYOR YOU HAVE A QUORUM SPECIAL PRESENTATIONS - NONE CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial They will be acted upon by the City Council at one time without discussion Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent calendar for discussion City of Grand Terrace Page 1 Agenda Grand Terrace City Council and Successor Agency June 13, 2017 All Items J Pulled Items Motion Second fir' Vote Ayes # Vote Nayes # 8 / 1 Waive Full Reading of Ordinances on Agenda DEPARTMENT CITY CLERK 2 To Recognize Girl Scout Verona Seay for Her Attainment of Gold Award 3 Master Agreement Between the City of Grand Terrace and State of California (Caltrans) RECOMMENDATION Adopt a RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, APPROVING A MASTER AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT DEPARTMENT PLANNING & DEVELOPMENT SERVICES 4 Notice of Completion for Pico Street Improvement RECOMMENDATION Direct City Manager to execute and Staff to file a Notice of Completion for the north side Pico Street Grind and Overlay Improvements DEPARTMENT PUBLIC WORKS 5 Request by Resident Jeff Senior for a Waiver of Filing Fees for a Monthly Car Show RECOMMENDATION Waive the Filing Fees in the Amount of Ninety Seven Dollars ($97 00) for a Classic Car Show DEPARTMENT PLANNING & DEVELOPMENT SERVICES 6 Auditor-Controller/Treasurer/Tax Collector Agreement for Collection of Special Taxes, Fees, and Assessments Fiscal Year 2017-18 RECOMMENDATION Approve the Auditor-ControllerfTreasurer/Tax Collector Agreement For Collection Of Special Taxes, Fees, And Assessments Fiscal Year 2017-18 DEPARTMENT PUBLIC WORKS C PUBLIC COMMENT City of Grand Terrace Page 2 Agenda Grand Terrace City Council and Successor Agency June 13, 2017 This is the opportunity for members of the public to comment on any items not appearing on the regular agenda Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification The Mayor may also request a brief response from staff to questions rased during public comment or may request a matter be agendized for a future meeting. Total Speakers D CITY COUNCIL COMMUNICATIONS fiwww1 dI4AR-co Council Member Bran Re►narz - est-A s "S u ✓� " �� �� �� 5 t�,�p Council Member Bill Hussey - aaww b4w 0,D Council Member Doug Wilson-s'fl �ye�oo � v FE F G b 7 C� Mayor Pro Tem Sylvia Robles-9 53rFa sDS,�'.o,- &W 45�- �c �ala 15a � Mayor Darcy McNaboe useTwcwm bIZ-10 PUBLIC HEARINGS - NONE UNFINISHED BUSINESS - NONE NEW BUSINESS Award of June 2017 Community Benefit Funds RECOMMENDATION 1 Approve the award of $2,000 from City's Community Benefits Fund to the Drug Alternative Program to help offset the cost of a lawnmower purchased for the DAP's Work Therapy Program. 2 Approve the award of $2,000 from the City's Community Benefits Fund to the Friends of the Grand Terrace Library to help, cover the costs of the Grand Terrace Branch Library's 2017 Summer Reading program. DEPARTMENT FINANCE flubhtiM,,71JEo/ic /ri-c Staff Presentation Council Questions: B,N 1-46dbA2��V At — Speakers, Kab►' -S 6A J 0Azk WlV. Motion Second r� Vote Ayes # Vote Nayes # City of Grand Terrace Page 3 Agenda Grand Terrace City Council and Successor Agency June 13, 2017 8 Award Contractor Agreement for the Construction of Grand Terrace Dog Park to Clean Cut Landscape, Inc RECOMMENDATION 1 Award the attached Contractor Agreement for the construction of Grand Terrace Dog Park to Clean Cut Landscape Inc, in the amount of $373,525 15 2 Authorize the City Manager to execute the Contractor Agreement and any change orders DEPARTMENT PUBLIC WORKS - �� Lam' Staff Presentation rng uhlc-t- V Council Questions Speakers d 1.1C/V / Z-- Motion Second Vote Ayes # Vote. Nayes # 9 License Agreement Between Colton Joint Unified School District (CJUSD) and the City of Grand Terrace for Recreational Use of School District Facilities RECOMMENDATION 1 Approve License Agreement with Colton Joint Unified School District for the City f Grand Terrace to Utilize CJUSD Facilities for Youth Soccer and Swimming, and 2 Authorize the appropriation $75,000 in Park Impact Fees and $51,000 in Redevelopment Bond Proceeds to fund this project DEPARTMENT CITY MANAGER Staff Presentation' Council Questions _ /�� ,46/°� / �r�W 1 - � �� p�Z` 7 Speakers ✓ Motion - /R Second, D, Vote Ayes # Vote Nayes # City of Grand Terrace Page 4 Agenda Grand Terrace City Council and Successor Agency June 13, 2017 10 Award of Contracts for On -Call Public Works Inspection and Plan Check Services RECOMMENDATION Award Professional Services Agreement for On -Call Public Works Inspection and Plan Check Services to HR Green, TKE Engineering and Interwest Consulting Group DEPARTMENT PUBLIC WORKS Staff Presentation Council Questions- Speakers Motion- Second Vote Ayes # Vote Nayes # City of Grand Terrace Page 5 Agenda Grand Terrace City Council and Successor Agency June 13, 2017 11 2017-2018 Landscape & Lighting Assessment District 89� 1 Intent RECOMMENDATION 1 Adopt RESOLUTION NO 2017- , A RESOLUTION OF THE CITY COUNCIL ORDERING THE PREPARATION OF PLANS, SPECIFICATIONS, COST ESTIMATE, DIAGRAM, ASSESSMENT AND REPORT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, FOR PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY AFTER FORMATION OF A DISTRICT, 2 Adopt RESOLUTION NO 2017- , A RESOLUTION OF THE CITY COUNCIL APPROVING THE ENGINEER'S "REPORT" FOR THE ANNUAL LEVY OF ASSESSMENTS FOR THE FISCAL YEAR 2017 - 2018 IN A DISTRICT WITHIN SAID CITY, and 3 Adopt RESOLUTION NO 2017- , A RESOLUTION OF THE CITY COUNCIL DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR CERTAIN MAINTENANCE IN AN EXISTING DISTRICT, PURSUANT TO THE PROVISIONS OF DECISION 15, PART 2 OF THE STREET AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, AND SETTING A TIME AND PLACE FOR THE PUBLIC HEARING THEREON DEPARTMENT PUBLIC WORKS Staff Presentation Council Questions Speakers Motion Second> Vote Ayes # Vote Nayes # City of Grand Terrace Page 6 Agenda Grand Terrace City Council and Successor Agency June 13, 2017 12 Agreement for Legal Services with Jones & Meyer RECOMMENDATION Approve the Agreement For Legal Services with Jones & Mayer for Fiscal Year 2017- 2018 - DEPARTMENT CITY MANAGER Staff Presentation Mk41 Council Questions Axr1*d9LL919 1 U9Lf 1.111 m j%V W Speakers Motion Second Vote Ayes # Vote Nayes #_ 2 G-o-L,SS - � • � 7 13 ontinue Deliberations of the Budget for Fiscal Year 2017-2018 RECOMMENDATION 1 Continue Deliberations on the City of Grand Terrace Annual Budget for Fiscal Year 2017-2018, 2 Approve proposed budget requests, and 3 Direct staff to prepare the FY2017-18 Budget in accordance with the approved items above and return to City Council for adoption on Jun�j 2017 DEPARTMENT CITY MANAGER Staff Presentation Council Questions La'!:2'-DL D kLLa0 Speakers > PIP 41 u.vk-� Motion AIL Second Vote Ayes # Vote Nayes # H , CITY MANAGER COMMUNICATIONS RECESS TO CLOSED SESSION City of Grand Terrace Page 7 r Agenda Grand Terrace City Council and Successor Agency June 13, 2017 —1 0,0 9- L°OW&OL dv b0 6t- CLOSED SESSION tmd- CONFERENCE WITH REA6 pRnpERTY NEGOTIATORS, pursuant to Government Code Section 54957 6 - t� City designated representatives Richard L Adams II, City Attorney Unrepresented employee City Manager RECONVENE TO OPEN SESSION ?,,- q REPORT OUT OF CLOSED SESSION D) 2.-Q�dav - -ro , J ADJOURN F,, t The Next Special City Council Meeting will be held on Tuesday, June 20, 2017 at 6.00 p m. Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting City of Grand Terrace Page 8