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06/27/2017
CITY OF GRAND TERRACE AGENDA & STAFF REPORTS FOR THE REGULAR MEETING OF THE CITY COUNCIL AND THE CITY COUNCIL AS THE SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY 4 Tuesday, June 27, 2017 6.00 p m. Regular Meeting COUNCIL CHAMBERS GRAND TERRACE CIVIC CENTER - 22795 BARTON ROAD GRAND TERRACE, CA 92313 Darcy McNaboe, Mayor Sylvia Robles, Mayor Pro Tern Doug Wilson, Council Member Bill Hussey, Council Member Brian Reinarz, Council Member G Harold Duffey, City Manager Richard L Adams, City Attorney Debra Thomas, City Clerk Linda Phillips, Child Care Director Alan French, Public Works Director Sandra Molina, Planning & Development Services Director Cynthia A Fortune, Assistant City Manager s The Grand Terrace City Council meets on the Second and Fourth Tuesday of each month at 6 00 p m �" ' CITY OF GRAND TERRACE OA N. CITY COUNCIL AND SUCCESSOR AGENCY AGENDA • JUNE 273 2017 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road The City of Grand Terrace complies with the Americans with Disabilities Act of 1990 If you require special assistance to participate in this meeting, please call the City Clerk's office at (909) 824-6621 at least 48 hours prior to the meeting If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk Speakers will be called upon by the Mayor at the appropriate time Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office at City Hall located at 22795 Barton Road during normal business hours In addition, such documents will be posted on the City's website at www citvofgrandterrace ora <http //www citvofgrandterrace orq> CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance Roll Call Attendee Name Present l LL Absent i Late Arrived Mayor Darcy McNaboe ❑ ❑ ❑ Mayor Pro Tern Sylvia Robles ❑ ❑ ❑ Council Member Doug Wilson ❑ ❑ ❑ Council Member Bill Hussey ❑ ❑ ❑ Council Member Brian Reinarz ❑ ❑ ❑ A SPECIAL PRESENTATIONS Recognition and Key Pin Presentation to Linda Phillips, Child Care Services Director Presentation by Lieutenant Doug Wolfe on Enforcement Strategy for the 2017 Fourth of July City of Grand Terrace Page 9 Agenda Grand Terrace City Council and Successor Agency June 27, 2017 • C PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting D CITY COUNCIL COMMUNICATIONS Council Member Brian Reinarz Council Member Bill Hussey Council Member Doug Wilson Mayor Pro Tern Sylvia Robles Mayor Darcy McNaboe E PUBLIC HEARINGS isTo speak on Public Hearing Items, please fill out a Request to Speak Form and give it to the City Clerk Each person will be allowed 3 minutes to address the City Council If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you, or someone else, raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing All Public Hearings will be conducted following this format a) Public Hearing opened b) Written communication c) City Council questions/staff comments d) Applicant's comments (applicant not limited to 3 minutes) e) Oral - favor and opposition (speakers limited to 3 minutes) f) Applicant's rebuttal (applicant not limited to 3 minutes) g) Public Hearing closed h) City Council deliberation City of Grand Terrace Page 3 Agenda Grand Terrace City Council and Successor Agency June 27, 2017 9 Restrict Parking on Commerce Way RECOMMENDATION Staff recommends implementing the following 1 ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA ESTABLISHING PARKING RESTRICTION ON COMMERCE WAY AND AUTHORIZING CITATIONS TO VEHICLES THEREON 2 Implement restricted parking to three (3) hours on Commerce Way, between the hours of 9 00 PM - 6 00 AM 3 Authorize an appropriation of $3000 from the Gas tax fund for signs, hardware and installation 4 Direct staff to install signs and to notify County Sheriff of the new restrictions DEPARTMENT PUBLIC WORKS 10 Measure I Capital Project Needs Analysis for Fiscal Year 2016-2017 through 2021-2022 RECOMMENDATION RESOLUTION NO 2017- , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, APPROVING A FIVE-YEAR MEASURE I CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEAR 2017-2018 THROUGH 2O21-2022 DEPARTMENT PUBLIC WORKS 11 Approve the Family Service Association (FSA) Proposal to Manage the Senior Activity & Nutrition Program at the Senior Center RECOMMENDATION (1) Approve the proposal from Family Service Association (FSA) to manage Senior Activity & Nutrition Program at the Senior Center, (2) Authorize the appropriation of $10,000 from the General Fund fund balance to augment the Senior Center activities, and (3) Authorize the City Manager to execute a contract with FSA to manage Senior Activity & Nutrition Program at the Senior Center DEPARTMENT CITY MANAGER 12 Award of Contract for On -Call Public Works Geotechnical Services RECOMMENDATION Award Professional Services Agreement for On -Call Geotechnical Services to CHJ Consultants INC DEPARTMENT PUBLIC WORKS City of Grand Terrace Page 5 Agenda Grand Terrace City Council and Successor Agency June 27, 2017 I RECESS TO CLOSED SESSION CLOSED SESSION 1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956 9 (One Potential Case) The City received a written threat of litigation (Paragraph (3) of Subdivision (e) of Section 54956 9) RECONVENE TO OPEN SESSION REPORT OUT OF CLOSED SESSION J ADJOURN The Next Regular City Council Meeting will be held on Tuesday, July 11, 2017 at 6 00 p m Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting L City of Grand Terrace — Page 7 MEETING DATE AGENDA REPORT June 27, 2017 Council Item TITLE Approval of Check Register No 05312017 in the Amount of $585,377 47 PRESENTED BY Cynthia Fortune, Assistant City Manager RECOMMENDATION Approve Check Register No 05312017 in the amount $585,377 47, as submitted, which includes the Check Register Account Index for Fiscal Year 2016-17 411011W 6[@].&1IrA1L=IJjl:tzkl This staff report supports Goal #1, "Ensuring Our Fiscal Viability", through the continuous monitoring of expenditure budgets, allocations and operational costs BACKGROUND The check register, for the period ending May 31, 2017, has been prepared in accordance with Government Code §37202 and is hereby submitted for the City Council's approval The check register lists all vendor payments for the preceding month, along with a brief description of the type of goods or services purchased and the account code(s) associated with each payment Check Register No 05312017 lists all payments made to vendors and employee reimbursements during the month of May The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and CRA Successor Agency Expenditure account number formats are XX-XXX-XXX [Fund - Department -Account] Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact A total of $585,377 47 in accounts payable checks were issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached check register Pavments laraer than $10.000 Check Payee Description Amount No 74061 BURRTEC WASTE DELINQUENT TRASH $31,832 01 INDUSTRIES COLLECTIONS Packet Pg 8 FISCAL IMPACT All disbursements were made in accordance with the Approved Budget for Fiscal Year 2016-17 in the amount of $585,377 47 ATTACHMENTS • A - Check Register Account Index • B - Check Register No 05312017 APPROVALS Cynthia A Fortune Finance City Attorney City Manager City Council (PDF) (PDF) Completed 06/18/2017 2 56 PM Completed 06/18/2017 2 57 PM Completed 06/19/2017 2 22 PM Completed 06/21/2017 9 49 AM Pending 06/27/2017 6 00 PM Packet Pg 10 j B2b Check Register CITY OF GRAND TERRACE As of 5/31 /2017 Check # Date Vendor Invoice # Invoice Description Inv Date Amount Check Total 74060 05/03/2017 ARROWHEAD UNITED WAY PR END 04212017 IPR END 04212017 UNITED WAY CONTRIBUTI 04/21/2017 B 10-022-65-00 74061 05/03/2017 BURRTEC WASTE INDUSTRIE: 05032017 500 500 DELINQUENT TRASH COLLECTIONS 05/03/2017 B 23-302-90-00 ' 31,832 01 500 31,832 01 74062 05/03/2017 CALPERS 100000014898873 FY 2016-17 PEPRA 1959 SURVIVOR BENEFIT 01/18/2017 B 10-022-62-00 98040 _ 98040 100000014897613 FY 2016-17 TIER 1 1959 SURVIVOR BENEFIT 11/07/2017 B 10-022-62-00 92880 92880 100000014897403 FY 2016-17 TIER 2 1959 SURVIVOR BENEFIT 01/17/2017 B 10-022-62-00 20640 20640 2,11560 74063 05/03/2017 CALPERS 457 PLAN PR END 04212017, PR END 04212017 457 PLAN CONTRIBUTION' 04/21/2017 B 10-022-63-00 2 230 95 2,23095 ti 0 N M 0 0 Z I- d N d 0' d M U 0 0 o. M Q ti r N N ti 0 N M t{� 0 0 Z L d w N m Y C) d Z ci m C d E M U �a a Packet Pg 12 \` B2b Check Register CITY OF GRAND TERRACE As of 5/31 /2017 Check # Date Vendor Invoice # Invoice Description Inv Date Amount Check Total 74065 05/03/2017 DIVISION OFTHE STATE ARCH 2O16 4TH QTR 2016 SB1186 4TH QTR COLLECTIONS 12/31/2016 B 23-200-86-00 3300 3300 3300 74066 05/03/2017 EYEMED FIDELITY SECURITY L 163157582 MAY EMPLOYEE PAID VISION INSURANCE 05/02/2017 B 10-022-61-00 3225 3225 3225 74067 05/03/2017 INTERWEST CONSULTING GR( 32411` INTERSTATE 215/13ARTON ROAD INTERCHAI 03/13/2017 E 16-175-255-300-000 97500 97500 97500 74068 05/03/2017 JONES AND MAYER 81664 MAR 2017 LEGAL SERVICES & EXPENSES 03/31/2017 E 10-160-250-000-000 5,194 94 5 194 94 81272 FEB 2017 LEGAL SERVICES 02/28/2017 E 10-160-250-000-000 5,16700 5,16700 81721 LEGAL SERVICES - SPECIAL PROJ 03/31/2017 E 10-160-250-000-000 1 92400 1,92400 81273 REVIEW OF BOND FUNDING AGREEMENT 02/28/2017 E 32-200-251-000-000 20350 74069 05/03/2017 MIDAMERICA ADMIN AND RET PR END 04212017 I PR END 04212017 ARS RETIREMENT CONTR 04/21/2017 E 09-447-140-000-000 2205 B 10-022-68-00 26258 E 10-110-140-000-000 1550 E 10-120-140-000-000 716 E 10-370-140-000-000 1036 31765 12,489 44 31765 Packet Pg 14 Check Register CITY OF GRAND TERRACE As of 5/31 /2017 Check # Date Vendor Invoice # Invoice Description Inv Date Amount Check Total 74077 05/10/2017 ACCENT GRAPHICS AND DESI, 17-0905 WINDOW ENVELOPES 05/08/2017 E 10-140-210-000-000 41592 41592 17-0909 8 5X11 SHEETS - IVORY AND MARBLED 05/10/2017 E 10-140-210-000-000 17255 17255 17-0910 DIGITAL COLOR COPIES 05/10/2017 - E 10-140-210-000-000 16550 16550 17-0895 BUSINESS CARDS - MCNABOE 04/20/2017 E 10-110-210-000-000 3233 3233 78630 74078 05/10/2017 AD IMPROVEMENTS INC B00002276 REFUNDABLE DEPOSIT- DEMOLITION 21900 05/10/2017 74079 05/10/2017 JEFF ALLEN B00002277 03032017 JA 74080 05/10/2017 AMERICAN PLANNING ASSOCI 066264-1742 74081 05/10/2017 AVID IDENTIFICATION SYSTEN 381213 B 23-500-63-00 10,580 00 10,580 00 REFUNDABLE DEPOSIT- DEMOLITION 11978 05/10/2017 B 23-500-64-00 1,80000 1 80000 12 380 00 MILAGE REIMBURSEMENT - JEFFERY ALLEN 03/03/2017 E 10-370-271-000-000 7864 7864 7864 APA PLANNING COMISSIONER MEMBERSHIP 04/20/2017 E 10-370-265-000-000 44000 AVID CHIPS AND PREPAID REGISTRATIONS 05/09/2017 E 10-187-256-010-000 25625 256 25 44000 �k B2b 25625 Packet Pg 16 ti 0 N 09 1n 0 0 z L d 4. w a) d m t U 4- 0 Ta 0 L 0. a Q ti N N v n 0 N T- M 0 0 z L. 4) N rn d Y V m t U 00 c m E t v 0 a B2b Check Register CITY OF GRAND TERRACE As of 5/31/2017 Check # Date Vendor Invoice # Invoice Description Inv Date Amount Check Total r 74089 05/10/2017 FRUIT GROWERS SUPPLY 91858809 LANDSCAPE MAINTENANCE SUPPLIES 04/25/2017 c N E 10-450-245-000-000 4661 M uO 4661 c 91861785 LANDSCAPE MAINTENANCE SUPPLIES 05/03/2017 0 Z E 10-450-245-000-000 3611 `m w 36 11 w a� 8272 74090 05/10/2017 GOPHER PATROL 225269 FY 2016 17 GOPHER REMOVAL SVCS - PICO 04/11/2017 v E 10-195-245-000-000 40000 a� U 40000 0 225720 FY 2016-17 GOPHER REMOVAL SVCS - R RC 04/11/2017 iv E 10-195-245-000-000 8500 P 8500 CL CL 48500 Q ti 74091 05/10/2017 GRANT WRITING USA 1939535-10176186zGRANT WRITING CLASS 05/04/2017 c E10-120-268-000-000 45500 455 00 ti c 45500 N V- 74092 05/10/2017 HINDERLITER DE LLAMAS AS; 0027107-IN 2ND OTR 2017 TAX MONITORING SVCS 04/27/2017 M c E 10-140-250-000-000 1 16438 0 Z 1,16438 y 1,16438 w tM 74093 05/10/2017 INTERWEST CONSULTING GRc 33203 INTERSTATE 215/13ARTON ROAD INTERCHAI 04/25/2017 w E 16-175-255-300-000 1 425 00 'Y 1,42500 m U 1,42500 00 74094 05/10/2017 LAGERLOF SENECAL GOSNEY 53932 LEGAL SERVICES- RHWC FRANCHISE ACRE 03/09/2017 E 10-190-250-000-000 4,23919 4,23919 54075 LEGAL SERVICES RHWC FRANCHISE AGRE 04/11/2017 E 10-190-250-000-000 1 78750 Q 1 78750 6,02669 Packet Pg ! i Check Register CITY OF GRAND TERRACE As of 5/31/2017 Check # Date Vendor Invoice # Invoice Description Inv Date Amount Check Total ti 74100 05/10/2017 SPARKLETTS 9637116 050117 APR BOTTLED WATER 05/01/2017 r N E 09-440-238-000-000 131 09 M E 10-190-238-000-000 8513 c E10-805-238-000-000 29925 0 Z 51547 16179154 041517 APR 2017 WATER FILTRATION SYSTEM REN 04/15/2017 N E 10-190-238-000-000 7200 7200 58747 U 74101 05/10/2017 SYSCO RIVERSIDE INC 120208185 5 FY 2016 17 C CARE FOOD SUPPLIES 05/03/2017 0 E 09-446-220-000-000 31642 31642 0 31642 L Q- CL Q 74102 05/10/2017 COUNTY OF RIVERSIDE TLMA TL0000013134 MAIN STREET SLURRY SEAL IMPRVMNTS 03/01/2017 E 16-175-250-201-000 39,784 58 N 39 784 58 TL0000013306 FY 2016 17 TRAFFIC SIGNAL LIGHTS MONIT( 04/24/2017 r E 10-195-245-000-000 19663 0 N 196 63 T- LO 39,981 21 c 0 Z 74103 05/10/2017 UNDERGROUND SERVICE ALE 420170296 MAY UNDERGROUND DIGGING NOTIFICATIC 05/01/2017 E 16-900-220-000-000 5400 N 5400 5400 Y V 74104 05/10/2017 WILLIAM WILKINS 05082017 WW PARK RESERVATION DEPOSIT REFUND 05/08/2017 t R 10-450-01 5000 V 50 00 m 5000 c d E s v 0 Q Packet Pg 20 Check # Date Vendor 1 Check Register CITY OF GRAND TERRACE As of 5/31 /2017 Invoice # Invoice Description Inv Date Amount Check Total 74112 05/17/2017 CCS 05152017 CCS RFN REFUND FOR OVERCHARGE ON RE -ROOF F 05/15/2017 R 10-410-06 25200 25200 74113 05/17/2017 CINTAS CORPORATION 150 150118719 PAPER PRODUCT SUPPLIES 05/03/2017 E 09-445-221-000-000 8432 E 09-446-223-000-000 8432 E 09-447-228-000-000 8433 74114 05/17/2017 CITY NEWSPAPER GROUP 24995 25048 25185 25170 25135 25165 25297 ZONE CODE AMMENDMENT 17 01 03/28/2017 E 10-125-230-000-000 12626 12626 PERMIT 05 07 04/10/2017 E 10-125-230-000-000 11331 11331 ZONE CODE AMMENDMENT 17-02 05/04/2017 E 10-125-230-000-000 10360 10360 ORDINANCE 304 LEGAL AD 05/02/2017 E 10-125-230-000-000 9713 9713 ORDINANCE NO 303 LEGAL AD 04/28/2017 E 10-125-230-000-000 8418 8418 REQUEST FOR PROPOSALS ON CALL- 05/01/2017 E 10-125-230-000-000 3238 3238 25200 25297 55686 0 N V_ CM O 0 z L d T rn d Y m .c U 0 Ta O L Q a a N N n O N M LO 0 0 z L a� N a� m Y v m s U 00 c m E t c� Q Packet Pg 22 Check # Date Vendor Check Register CITY OF GRAND TERRACE As of 5/31 /2017 Invoice # Invoice Description Inv Date Amount Check Total 74119 05/17/2017 OFFICE DEPOT 925148547001 PUBLIC WORKS/ PLANNING & DEVELOPMEI\ 05/03/2017 E 10-185-210-000-000 29875 29875 924809992001 PUBLIC WORKS/ PLANNING & DEVELOPMEI\ 05/02/2017 E 10-370-210-000-000 22694 22694 925149455001 PUBLIC WORKS/ PLANNING & DEVELOPMEI\ 05/03/2017 E 10-185-210-000-000 12743 12743 919060898001 PUBLIC WORKS/ PLANNING & DEVELOPMEI\ 04/07/2017 E 10-175-210-000-000 2462 E 10-370-210-000-000 9797 12259 925149460001 PUBLIC WORKS/ PLANNING & DEVELOPMEI\ 05/03/2017 E 10-185-210-000-000 8619 8619 923628922001 PUBLIC WORKS/ PLANNING & DEVELOPMEN 04/26/2017 E 10-370-210-000-000 6759 6759 919061099001 PUBLIC WORKS/ PLANNING & DEVELOPMEI`\ 04/07/2017 E10-370-210-000-000 2098 2098 925149454001 PUBLIC WORKS/ PLANNING & DEVELOPMEf\ 05/03/2017 E 10-185-210-000-000 833 74120 05/17/2017 PUBLIC EMPLOYEES RETIREM PR END 05052017 1 PR END 05052017 PERS RETIREMENT CONT 05/05/2017 B 10-022-62-00 8,84577 8 845 77 95880 8,84577 0 N V- C') to O 0 Z L am w T 171 m Y v m t V w 0 0 L a a a ti N N ti 0 N M LO 0 0 Z Jad m v m s U GO c m E t u ea Q Packet Pg 24 Check # Date Vendor 74124 05/17/2017 TIME WARNER CABLE 74125 05/17/2017 WILLDAN 1 � u � Check Register CITY OF GRAND TERRACE As of 5/31 /2017 Invoice # Invoice Description Inv Date Amount Check Total 8448 74289 MAY-J MAY-JUN C CARE CABLE SERVICES 05/16/2017 E 09-447-238-000-000 9999 9999 8448 7046 MAY-JL MAY-JUN CITY HALL CABLE SERVICES 05/16/2017 E 10-190-238-000-000 7681 002-17628 002-17704 74126 05/24/2017 ACCENT GRAPHICS AND DESI, 17-0907 17-0911 7681 DOG PARK LANDSCAPE IRRIGATION PLAN C 02/02/2017 E 49-445-250-000-000 27500 27500 DOG PARK LANDSCAPE IRRIGATION PLAN C 03/02/2017 E 49-445-250-000-000 16500 16500 BUSINESS CARDS - FREEMAN AND THOMAE 05/08/2017 E 10-125-210-000-000 5388 E 10-175-210-000-000 3232 8620 BUSINESS CARDS - FRENCH 05/11/2017 E 10-175-210-000-000 3233 3233 74127 05/24/2017 CAMPOS ANA 04082017 AC PARK RESERVATION REFUND 04/08/2017 CP 04/08/2017 R 10-450-01 4000 4000 17680 44000 11853 4000 �� B2b ti 0 N C) LO (D 0 Z a� w T rn a� Y t� d s U 0 Ta 0 L CL Q Q ti V- N N v ti 0 N r- M m 0 0 Z m U) m Y V m .c U 00 c d E .c v 1✓ Q Packet Pg 26 B 2 b Check Register CITY OF GRAND TERRACE As of 5/31/2017 Check # Date Vendor Invoice # Invoice Description Inv Date Amount Check Total 74130 05/24/2017 CA CITY MANAGEMENT FOUN[ CCMF HD 2017-18 2017-18 CA CITY MGMT FOUNDATION 05/17/2017 N B 10-017-00-00 40000 co LO 40000 c 40000 0 Z 74131 05/24/2017 CA DEPT OF TRANSPORTATIO SL170822 JAN-MAR RAMPS ENERGY & MAINTENANC 04/17/2017 L +% T E 16-510-238-000-000 54046 54046 m 54046 d .c 74132 05/24/2017 CHEVRON TEXACO CARD SEF 50334853 APRIL VEHICLE FUEL 05/06/2017 V E 10-175-272-000-000 66562 w 0 E 10-185-272-000-000 3051 > 69613 0 Q 69613 Q- Q 74133 05/24/2017 CINTAS CORPORATION 150 150126582 PAPER PRODUCTS 05/17/2017 E 09-447-228-000-000 43800 N N v 43800 ti 43800 c N 74134 05/24/2017 CITY OF LOMA LINDA 2794 JUNE 2017 IT SERVICES 05/11/2017 E 10-380-250-000-000 5,44500 c 5,44500 0 Z 5,44500 a�L� U) 74135 05/24/2017 COLTON PUBLIC UTILITIES JAN-MAR 16-17 SE'JAN-MAR 2017 SEWER BILLING 05/11/2017 E 09-440-238-000-000 8424 E 10-190-238-000-000 21474 -he d 29898 = V 29898 ov 74136 05/24/2017 DYNAMIC PLANNING AND SCIE 006 FY 2016-17 LOCAL HAZARD MITIGATION PLA 05/17/2017 E 75-370-250-000-000 1 58826 d E 1,58826 _ 1,58826 Q Packet Pg 28 Check # Date Vendor 74141 05/24/2017 JONES AND MAYER Check Register CITY OF GRAND TERRACE As of 5/31/2017 Invoice # Invoice Description 82089 FY 2016-17 LEGAL SERVICES E 10-160-250-000-000 82091 FY 2016 17 LEGAL SERVICES E 32-200-251-000-000 80458 FY 2016-17 LEGAL SERVICES E 10-160-250-000-000 74142 05/24/2017 LINCOLN NATIONAL LIFE INSU LCLN JUN 2017 JUN LIFE/AD&D/DEP LIFE/WI/LTD B 10-022-66-00 Inv Date Amount Check Total 04/28/2017 5,16700 5 167 00 04/28/2017 40700 40700 04/28/2017 06/01/2017 5 685 00 1 09715 74143 05/24/2017 DARCY MCNABOE JUN 2017 DM JUN HEALTH INSURANCE REIMB 05/01/2017 E 10-110-142-000-000 44724 44724 44724 74144 05/24/2017 MUNICIPAL CODE CORPORATI 00286348 FY 2016-17 MUNICODE SUPPLEMENTS 05/17/2017 E 10-125-250-000-000 9.83851 9,83851 74145 05/24/2017 OFFICE DEPOT 927475001001 OFFICE SUPPLIES 05/12/2017 E 10-125-210-000-000 13786 13786 924809992002 FINANCE DEPT OFFICE SUPPLIES 05/09/2017 E 10-140-210-000-000 5247 5247 19033 74146 05/24/2017 ROADRUNNER SELF STORAGE 21660 MAY 2017 STORAGE RENTAL 05/18/2017 E 10-140-241-000-000 24800 B2b 24800 Packet Pg 30 Check # Date Vendor 74153 05/24/2017 SPARKLETTS 74154 05/24/2017 SYSCO RIVERSIDE INC 74155 05/24/2017 TIME WARNER CABLE 74156 05/24/2017 VERIZON WIRELESS Check Register CITY OF GRAND TERRACE As of 5/31/2017 Invoice # Invoice Description Inv Date Amount Check Total 16179154 051317 MAY 2017 WATER FILTRATION SYSTEM REN 05/13/2017 E 10-190-238-000-000 7200 1202081848 FY 2016-17 C CARE FOOD SUPPLIES 05/02/2017 E 09-441-220-000-000 1,66898 E 09-447-220-000-000 27577 8448 7245 MAY-JL MAY-JUN SENIOR CENTER CABLE SERVICE' 05/16/2017 E 10-805-238-000-000 151 09 151 09 8449 3825 MAY-JL MAY-JUN SENIOR CENTER CABLE SERVICE' 05/23/2017 E 10-805-238-000-000 5891 5891 9784821394 PUBLIC WORKS & C CARE CELL PHONES 05/01/2017 E 09-445-235-000-000 2000 E 09-446-235-000-000 4000 E 10-175-240-000-000 321 76 E 10-185-235-000-000 19171 E 16-510-236-000-000 7602 64949 74157 05/24/2017 WESTERN EXTERMINATORS C 5040412 APR PEST CNTL SRVS CITY HALL BLDG & ; 04/30/2017 E 09-447-245-000-000 8500 E 10-195-245-000-000 8900 E 10-805-245-000-000 6300 7200 1,94475 21000 64949 23700 r; 0 N V_ M LO O O z L d m m s U 4- 0 Ta 0 CL Q. a ti N N 0 N cM Ln 0 0 z L d r H Im d Y t) m t V 00 c a� E r v �a a Packet Pg 32 B2b Check # Date Vendor Check Register CITY OF GRAND TERRACE As of 5/31 /2017 Invoice # Invoice Description Inv Date Amount Check Total 74163 05/31/2017 CALPERS 457 PLAN PR END 05192017.PR END 05192017457 PLAN CONTRIBUTION 05/19/2017 B 10-022-63-00 2,53463 2 534 63 2 534 63 74164 05/31/2017 CALPERS REPLACEMENT BEN 100000014957681 2016-17 REPLACEMENT BENEFIT CONTRIBU 05/11/2017 E 10-190-140-000-000 1,34388 1,34388 1 343 88 74165 05/31/2017 CITY CLERKS ASSOC CALIFOF 2268 2017 ANNUAL RENEWAL CITY CLERK 05/31/2017 E 10-125-265-000-000 13000 13000 13000 74166 05/31/2017 CITY OF LOMA LINDA LCC 05312017 LEAGUE OF CA CITIES IE DIVISION BOARD A 05/31/2017 E 10-110-270-000-000 4000 4000 74167 05/31/2017 DENTAL HEALTH SERVICES 677012 JUN EMPLOYEE DENTAL INSURANCE 05/16/2017 B 10-022-61-00 49603 49603 49603 74168 05/31/2017 DMV RENEWAL 05312017 DMV BUEEVEHICLE REGISTRATION RENEWAL FOR SE 05/31/2017 E 65-425-220-000-000 47600 47600 47600 n 0 N M Ln 0 0 z L d N m tY Y 0 a) t U 0 0 L Q M a T N N v ti 0 N M LO 0 0 z L d �F+ N Cf m s U m c d E t� ca Packet Pg 34 f 132b Check Register CITY OF GRAND TERRACE As of 5/31/2017 Check # Date Vendor Invoice # Invoice Description Inv Date Amount Check Total 74174 05/31/2017 LOMA LINDA ANIMAL HOSPITA 05182017 35 RABIES VACCINATION @$10 00 EACH 05/18/2017 R 10-200-15 35000 35000 35000 74175 05/31/2017 MATRIX WORK SOLUTIONS 1330 TEKNION MODULAR FUNRITURE AND INSTA 05/25/2017 E 10-190-220-000-000 4 451 76 4,451 76 4,451 76 74176 05/31/2017 MIDAMERICA ADMIN AND RET PR END 05192017 i PR END 05192017 ARS RETIREMENT 05/19/2017 B 10-022-68-00 301 87 74177 05/31/2017 OFFICE DEPOT 929886861001 FINANCE DEPT OFFICE SUPPLIES 05/23/2017 E 10-140-210-000-000 29991 29991 929886940001 FINANCE DEPT OFFICE SUPPLIES 05/23/2017 E 10-140-210-000-000 7486 7486 925149458001 PUBLIC WORKS/ PLANNING & DEVELOPMEN 05/05/2017 E 10-185-210-000-000 322 322 74178 05/31/2017 PUBLIC EMPLOYEES RETIREM PR END 05192017 1 PR END 05192017 PERS RETIREMENT CONT 05/19/2017 B 10-022-62-00 9,18889 74179 05/31/2017 RJ THOMAS MFG CO INC 193511 PICNIC TABLES FOR VETERANS FREEDOM[ 05/23/2017 E 10-450-227-000-000 10 282 60 E 66-466-227-000-000 5.00000 301 87 37799 9,18889 15 282 60 Packet Pg 36 B2b Check # Date Vendor Check Register CITY OF GRAND TERRACE As of 5/31 /2017 Invoice # Invoice Description Inv Date Amount Check Total 74185 05/31/2017 WILLDAN FINANCIAL SERVICE 010-34688 MAY 2017 FINANCE DEPT SERVICES 06/01/2017 E 10-140-250-000-000 19,262 00 19 262 00 19 262 00 74186 05/31/2017 DOUG WILSON MAY2017 HLTH RE MAY HEALTH INSURANCE REIMBURSEMENT 05/01/2017 E 10-110-142-000-000 17927 17927 APR2017 HLTH REIAPR HEALTH INSURANCE REIMBURSEMENT 04/01/2017 E 10-110-142-000-000 16003 127 checks in this report 33930 Total Checks 585,377 47 Packet Pg 38 AGENDA REPORT MEETING DATE June 27, 2017 Council Item TITLE Treasurer's Report as of March 31, 2017 PRESENTED BY Cynthia Fortune, Assistant City Manager RECOMMENDATION Receive and file the Treasurer's Report for the period ending March 31, 2017 2030 VISION STATEMENT This staff report supports Goal #1, "Ensuring Our Fiscal Viability", through the continuous monitoring of expenditure budgets, allocations and operational costs BACKGROUND The Treasurer's Report of funds held as cash or invested by the City and the Successor Agency to the Community Redevelopment Agency should be presented to the governing body periodically DISCUSSION The purpose of the Treasurer's Report is to provide the governing body with the following information • Current cash position of the City and Successor Agency • Identify where all cash is held and, if invested, provide information regarding the Book Value, PAR Value, Market Value, yield, and maturity ■ Book Value is the value of an asset as it is listed in the City's balance sheet or statement of financial position The book value of the City's cash is the amount listed in the City's bank statement as of March 31, 2017 and recorded in the City's financial system ■ PAR value or face value is the value listed on an invested stock or bond Had the City invested the cash in stocks or bonds, the PAR value would be the current value of the stocks or bonds ■ Market value of an investment is the amount that someone will pay for it now, or the sale price The investment value calculates what the investment will earn and likely will be worth in the future Had the City invested the cash in stocks or bonds, the investment would have both a PAR value and a Market value ■ Yield describes the amount in cash (in percentage terms) in the form of interest or dividends received from an investment in stocks or bonds Packet Pg 39 agent at March 31, 2017 This represents an Increase of $961,778 in cash and investments over the previous quarter The increase between the two quarters is due to the receipt of $922,100 for the ROPS 16-17B RPTTF Distribution in January 2017 CHANGE IN TREASURY POSITION Fiscal Year -to -Date Compared to Previous Year (Same Quarter) Table 2 Description Mar 31 2016 Mar 312017 $Change % Chg Total Cash and $ 25,548 823 $ 24,121,865 $ (1,426 958) -5 6% Investments Funds with Fiscal 1 758 264 1,758,233 (31) 0 0% Agent Total $ 27,307,087 $ 25,880 098 $ (1,426,989) -5 2% ■ As shown in Table 2, the current cash position compared to a year ago on March 31, 2016, shows a decrease of $1,426,989 This decrease was due to the following reasons ➢ Full settlement of the City's loan obligation to Zions bank for $1,040,090 in July 2017, and ➢ Purchase of property at 22273 Barton Road for $842,606 Cash Balance by Fund The attached Treasurer's Report at March 31, 2017 shows that 77 03% of the total cash and investments ($19,935,010) are Successor Agency funds, while the remaining 22 97% or $5,945,087 are City funds City funds include the General Fund, Child Care Fund and other Special Revenue funds such as the Gas Tax Fund and the Measure "I" Fund Packet Pg 41 SUCCESSOR AGENCY FUNDS Fund No Fund Description Cash Balances 31 S/A RDA OBLIGATION RETIREMENT FUND $ 170,588 36 2011 TABS A & B BOND PROCEEDS 1 18,006,189 TOTAL SUCCESSOR AGENCY FUNDS $ 18,176,777 GRAND TOTAL $ 24,121,865 The attached Treasurer's Report also shows that the City of Grand Terrace has the ability to meet its expenditure requirements for the next six months and sufficient funds are available to meet its operating needs As stated earlier in the report, the cash balances shown above are as of a certain date in time, specifically, March 31, 2017 FISCAL IMPACT The purpose of the Treasurer's Report is to provide information regarding the current cash and investment position of the City and the Successor Agency to the Community Redevelopment Agency There is no financial impact from approving the report ATTACHMENTS Treasury Reports March 31, 2017 ATTACHMENTS • Attachment 1 - Treasurer's Report - March 31, 2017 APPROVALS (PDF) (PDF) Finance Completed 06/19/2017 8 26 PM Cynthia A Fortune Completed 06/19/2017 8 26 PM City Attorney Completed 06/20/2017 10 45 AM City Manager Completed 06/21/2017 9 48 AM City Council Pending 06/27/2017 6 00 PM PacketPg 43 AGENDA REPORT MEETING DATE June 27, 2017 Council & Successor Agency Item TITLE Monthly Financial Report for April-2017 PRESENTED BY Cynthia Fortune, Assistant City Manager RECOMMENDATION Receive and file the Monthly Financial Report for the period ending April 30, 2017 2030 VISION STATEMENT This staff report supports City Council Goal #1, "Ensure Our Fiscal Viability," through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations The Finance Department has developed a Monthly Financial Report (MFR), which will be submitted to the City Council each month The attached MFR is for the period ending April 30, 2017 The purpose of the MFR is to identify actual revenues received, and expenditures incurred, for the current fiscal year and compare them to the Approved Budget and fiscal year-to-date (YTD) expected amounts The MFR encompasses the City's General Fund DISCUSSION The Fiscal Year (FY) 2016-17 Approved Budget amounts are presented in the attached MFR for reference purposes Any adjustments to the Approved Budget that may occur during the fiscal year will also be reflected in the report The "expected" revenues reflect an analysis of revenue receipts that have, historically, been received as of this month in the fiscal year The resulting positive or negative variances shown in the MFR are in comparison to these "expected" receipts The timing of expenditures is more evenly distributed during the fiscal year than revenue receipts, however, it is not entirely straight-line in nature For example, some months have three pay periods rather than two Also, debt service payments are only made twice a year Additionally, certain expenditure postings, such as the cost allocation plan, are made quarterly rather than monthly All of these factors are reflected in the YTD "expected" expenditures shown in the MFR As part of the MFR, staff will include explanations of significant variances between YTD actual revenues and expenditures, and those that are "expected" at that point in the Packet Pg 45 Approved Apr Apr Exp % Approved 1 Apr YTD Actuals Apr YTD % Approved Positive (Negative) Variance from Expected Budget_ 1_Expected Budget Budget REVENUES Property Tax 1,674,000 1,032,231) II 617% 1,041,977 622% 9,746 Residual Receipts - RPTTF 778,000 574,270 ! ° 73 8 /° 594,256 ° 76 4 /0 19,986 Franchise Fees 500,000 360,626 72 1% 361,478 72 3% 852 Licenses, Fees & Permits i 340,303 291,379 85 6% 306,542 90 1% 15,163 Sales Tax ! 858,000 575,940 67 1 % 570,604 66 5% 5,336 Sales Tax - Econ Dev Agreement 120,000 90,000 j 75 0% (47,066) 39 2% i 42,935 Proceeds from Sale of Property 260,000 80,000 i 0 0% 79,548 0 0% 452 Intergovernmental Revenue/Grants 11,000 11,000 j 100 0% 15,810 143 7% ' 4,810 Charges for Services 114,700 113,233 98 7% 146,470 127 7% I 33,237 Fines & Forfeitures I 58,500 51,754 , 88 5% 61,728 105 5% 9,974 Miscellaneous 56,690 56,550 j 99 8% 54,156 95 5% (2,394) i Use of Money & Property ! 23,000 18,528 80 6% 20,787 90 4% 2,259� Transfers In i 4,000 0 0 0% 4,000 100 0% 4,000 Waste Water Receipts j 300.000 300,000 100 0% 300,000 69 5% 3.510.290 100 0%0%� 0 TOTAL REVENUES 858.193 72 3% ! -DAM EXPENDITURES Salaries ( 760,146 625,750 82 3% 608,076 80 0% ! 17,674 Benefits 520,049 370,637 I 71 3% 364,415 70 1 % 6,222 { I Professional/Contractual Services 1 3,244,361 1 2,523,846 Materials & Sup lies ; 211,126 142,987 j 77 8% 67 7% 2,488,614 134,583 76 7% 63 7% 35,232 8,403 Lease of Facility/Equipment 9,302 6,405 Equipment 0 0 68 9% 0 0% 7,221 0 77 6% 0 0% i 815 0 Capital Projects i 0 0 0 0% 0 0 0% 0 Utilities 130,870 101,045 77 2% 106,480 81 4% 5,435) Debt Service 0 0 0 0% 0 0 0% 0 Overhead Cost Allocation (281,736) I 209,838) 74 5% 177,525 63 0% 32,313 Transfers Out 176,500 + 4,770,618 I ; 139,591 maw 79 1 % 144,875 3,676,739 82 1 % 5 284 23 R TOTAL EXPENDITURES ! 77 6% 771% ! I Packet Pg 47 City of Grand Terrace FY2016-17 Monthly Financial Variations For the Period Ending April 30, 2017 Positive Ne ative Variance from Expected i Explanation for Variance Due to the reorganization & restructuring of fees in the Child Care Services Dept , overhead cost allocation Overhead Cost Allocation (32,313) expense reductions are expected to be less than budgeted ATTACHMENTS • Apr2017 Monthly Financial #2 opt APPROVALS Cynthia A Fortune Finance City Attorney City Manager City Council (PDF) Completed 06/19/2017 5 51 PM Completed 06/19/2017 5 51 PM Completed 06/20/2017 10 38 AM Completed 06/21/2017 9 49 AM Pending 06/27/2017 6 00 PM Packet Pg 49 Boa Table of Contents GENERAL FUND 1 Revenue Summaries Revenue Assumptions Revenue Monthly Financial Detail Revenue Monthly History Charts Property Tax Sales Tax Licenses, Permits & Fees Franchise Fees Expenditure Summaries Expenditure Assumptions Expenditure Monthly Financial Detail by Category Expenditure Monthly History Charts Salaries Benefits Professional/Contractual Services Materials & Supplies 4 5 i 12 13 14 15 16 17 DO N N i+ Q 0 04 �a c W C LL s i+ 0 ti 0 N L Q. Q r d r W Q Packet Pg 51 Boa REVENUE ASSUMPTIONS 1 Property Tax receipts are usually received twice a year in December and May 2 Residual Receipts — Redevelopment Property Tax Trust Fund (RPTTF) receipts are received twice a year June for the July - December period and January for the January - June period 3 Franchise Fee receipts are received monthly and quarterly, usually 30 - 45 days after the month or quarter end 4 Sales Tax receipts are received monthly, the State distributes (advances) sales tax revenues usually 60 days after the close of the month, then has a quarterly "true -up " 5 Waste Water receipts are received annually, usually at the first month of the fiscal year 6 All other receipts are based on historical receipt pattern 7 Sections/Cost Centers are rolled into each Category as follows a Property Tax b Residual Receipts c Franchise Fees d Licenses, Fees and Permits e Sales Tax f Sales Tax — Economic Development Agreement g Proceeds from the Sale of Property h Intergovernmental Revenues and/or Grants i Charges for Services j Miscellaneous Revenues k Use of Money and/or Property I Wastewater Receipts 2 a Packet Pg 53 Boa MONTHLY REVENUE - Property Tax (2016-17 vs 2015-16) JUN $18 564 l I I I I I i FY2016 17 Expected 1 031 231 FY2016 17 Actuals 1 041 977 FY2015 16 Actuals 1 606 176 200 000 400 000 600 000 800 000 1 000 000 1 200 000 1 400 000 1 600 000 1 800 000 ■ FY2015 16 Actuals ❑ FY2016 17 Actuals ■ FY2016 17 Expected w Q Packet Pg 55 Boa MONTHLY REVENUE - Licenses, Permits & Fees (2016-17 vs 2015-16) s0 JUN $47 551 to MAY $22 471 $42 696 APR $34 443 I $22 380 MAR $27 5 6 $52 217 FEB $a11s7 JAN $ 8 737 $a ,502 $34 460 DEC $8 565 jI f $26 415 NOV $16 329 $11 474 OCT $13 004 jI f $32 354 SEP $15 994 $11610 AUG $10 453 $24 198 JUL $17 09 10 000 20 000 30 000 40 000 50 000 60 000 M 2016-17 M 2015-16 FY2016 17 Expected $291 379 FY2016 17 Actuals $306 542 FY2015 16 Actuals $303 1I 2 280 000 285 000 290 000 295 000 300 000 305 000 310 000 ■ FY2015 16 Actuals ■ FY2016 17 Actuals M FY2016 17 Expected Packet Pg 57 W n CD ,rt T to 01 �O Attachment Apr2017 Monthly Financial #2 opt (2218 Monthly Financial Report for April-2017) Boa EXPENDITURE ASSUMPTIONS 8 Expenditure appropriations are divided into 12 monthly allocations, with adjustments made for payroll periods, the timing of debt service payments, and certain quarterly allocations 9 Sections/Cost Centers are rolled into each Category as follows m Salaries n Benefits o Professional/Contractual Services p Materials and Supplies q Lease of Facilities and/or Equipment r Equipment s Capital Projects t -"Utilities u Debt Services v Overhead Cost Allocation w Transfers Out i 2 11 Packet Pg 61 Boa MONTHLY EXPENDITURE - Salaries (2016-17 vs 2015-16) JUN $71 azz MAY 8 222 9 I $ APR 66 0 I $46 55 55 SS MAR $ 8 226 61 487 FEB i $46 40 I 54 812 JAN M7 $64 98 DEC 83 915 f $41 926 0 NOV S6 5 $44 587 h 1 53 070 OCT t 49 353 502 SEP 57 $52 468 AUG 63 896 {t� 1 $51 814 55 169 JUL 1 $ss,8 10 000 20 000 30 000 40 000 50 000 60 000 70 000 80 000 90 000 m 2016-17 Actuals 0 2015-16 Actuals FY2016 17 Expected $625 750 FY2016 17 Actuals $608 076 FY2015 16 Actuals I $632 376 100000 200 000 300 000 400 000 500 000 600 000 700 000 ■ FY2015 16 Actuals © FY2016 17 Actuals M FY2016 17 Expected m Packet Pg 63 Boa MONTHLY EXPENDITURE - Professional Services (2016-17 vs 2015-17) JUN 7 478 $3 MAY ' $259 334 4 230 3 APR $229293 7 382 79 MAR $306 903 1292 1 FEB $251 7141 45 152 JAN $254 1118 I 2 DEC $327 6 306 066 6 NOV $226 6 2 227 09 OCT tt$211 637 ,932 28 SEP 294 350 r 165 738 AUG $258 228 i 273 136 JUL $179 194 50000 100 000 150 000 200 000 250 000 300 000 350 000 400 000 450 000 ® 2016-17 Actuals A 2015-16 Actuals 00 N N. .r Q Packet Pg 65 Attachment Apr2017 Monthly Financial #2 opt (2218 Monthly Financial Report for April-2017) MEETING DATE TITLE PRESENTED BY AGENDA REPORT June 27, 2017 Council Item Resolution Establishing Appropriations Limit for Fiscal Year 2017-18 Cynthia Fortune, Assistant City Manager (1) Select the Change in Per Capita Personal Income of 3 69% as the Price Factor for the Fiscal Year 2017-18 Appropriations Limit Calculation, (2) Select the Change in County of San Bernardino Population of 1 16% as the Population Change Factor for the Fiscal Year 2017-18 Appropriations Limit Calculation, and, (3) Adopt Resolution 2017- Establishing Appropriations Limit of $13,376,728 for the City of Grand Terrace for Fiscal Year 2017-18 2030 VISION STATEMENT This staff report supports City Council Goal #1, "Ensure Our Fiscal Viability," through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations BACKGROUND On November 6, 1979, California voters approved the Gann Spending Limitation Initiative (Proposition 4) establishing Article XIIIB of the State Constitution Article XIIIB sets limits on the amount of tax revenues that the State and most local governments can appropriate within a given fiscal year Its basic provisions are as follows Each year, the State and local governments must adopt a resolution establishing an Appropriations Limit, also known as the "Gann Limit" Fiscal Year 1984-85 appropriations serve as the base for this limit, with adjustments being made annually to reflect increases in population, the cost of living, and financial responsibility transfers • Only tax proceeds are subject to the limit Charges for services, regulatory fees, grants, loans, donations and other non -tax proceeds are not subject to the limit Exemptions are also made for voter -approved debt, debt that existed prior to January 1, 1979, and for the cost of compliance with court or Federal government mandates PacketPg 68 E E Based on the above information, the change in California per capita personal income has been used as the price factor for the FY 2017-18 Appropriations Limit calculation The "population factor" to be used in calculating the Appropriations Limit is defined by Proposition 111 as either a change in the City's population or a change in the County's population, whichever is greater Per information provided by the California Department of Finance, following are the population changes from 2016 to 2017 1) Change in City of Grand Terrace population 0 56% 2) Change in San Bernardino County population 1 16% Since Option 2 (change in County of Grand San Bernardino population) is greater than the City of Grand Terrace population change, it is recommended to be used as the population factor for the FY 2017-18 Appropriations Limit calculation Exhibit A provides the calculation of the FY 2017-18 Appropriations Limit using the recommended price and population factors Exhibit B identifies the revenues that are classified as tax proceeds and those that are classified as non -tax proceeds for Appropriations Limit purposes Exhibit C is the Department of Finance letter providing the per capita personal income and population change information used in the Appropriations Limit calculation The City's Appropriations Limit for FY 2016-17 was $12,753,101 The recommended change factor, as allowed by Proposition 111 due to cost of living and population changes, is 1 0489 This results in a FY 2017-18 Appropriations Limit of $13,376,728 The FY 2017-18 Proposed Budget contains appropriations subject to the Appropriations Limit of $3,593,397 which is $9,783,331 below the City's legal limit FISCAL IMPACT There is no fiscal impact associated with adoption of the FY 2017-18 Appropriations Limit, as the City is safely within its legal appropriations limit for FY 2017-18 ATTACHMENTS • Resolution_ Appropriations Limit FY 2017-18 • FY 2017-18 Appropriations Limit Calculation APPROVALS Cynthia A Fortune Completed Finance Completed City Attorney Completed (DOCX) (PDF) 06/19/2017 8 24 PM 06/19/2017 8 24 PM 06/20/2017 10 29 AM Packet Pg 70 B5a 1 RESOLUTION NO 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2017-18 WHEREAS, Article XIIIB of the California Constitution and Section 7910 of the California Government Code require that each year the City of Grand Terrace shall by resolution, establish an Appropriations Limit for the fiscal year, and WHEREAS, the City Council has prepared a Proposed Budget for Fiscal Year 2017-18, a copy of which is on file in the Office of the City Clerk and available for public inspection, and WHEREAS, the said Proposed Budget contains the estimates of the services, activities and projects comprising the budget, and contains expenditure requirements and the resources available to the City, and WHEREAS, the City's Finance Department has prepared calculations and ti documentation required for and to be used in the determination of certain matters and CD N for the establishment of an Appropriations Limit for the City for Fiscal Year 2017-18, and WHEREAS, the City Council has considered pertinent data such as price and population factors and made such determinations as may be required by law, and has adopted this Resolution as a regularly scheduled meeting of the City Council and WHEREAS, the Appropriations Limit for the City of Grand Terrace for Fiscal Year 2017-18 is hereby established at $13,376,728 and the total annual appropriations subject to such limitation for Fiscal Year 2017-18 are determined to be $3,593,397 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS 1 That $13,376,728 is hereby established as the Appropriations Limit for the City of Grand Terrace for Fiscal Year 2017-18 2 The City Council hereby adopts the findings and methods of calculation set forth in Exhibit A (Appropriations Limit Calculation) and Exhibit B (Proceeds of Tax Calculation) 3 The City of Grand Terrace reserves the right to revise the factors associated with the calculation of the limit established pursuant to Article XI1113 of the California Constitution if such changes or revisions would result in a more advantageous E Appropriations Limit in the future w a Packet Pg 72 B5b l EXHIBIT A CITY OF GRAND TERRACE APPROPRIATIONS (GANN) LIMIT CALCULATION FISCAL YEAR 2017-18 APPROPRIATIONS SUBJECT TO THE LIMIT FY 2017-18 Total Revenue* Less Non -Proceeds of Tax A) Total Appropriations Subject to the Limit APPROPRIATIONS LIMIT B) FY 2016-17 Appropriations Limit C) Change Factor** Cost of Living Adjustment Population Adjustment Change Factor (1 0369 x 1 0116) D) Increase (decrease) in Appropriations Limit E) FY 2017-18 Appropriations Limit (B + D) REMAINING APPROPRIATIONS CAPACITY (E-A) Remaining Capacity as Percent of the FY 2017-18 Appropriations Limit % Increase Factor 369 1 0369 1 16 1 0116 1 0489 $ 8,461,748 4,868,351 $ 3,593,397 12,753,101 $ 623,627 $ 13,376,728 $ 9,783,331 *Revenues are based on FY 2017-18 Proposed Budget (all City funds excluding Successor Agency) ** State Department of Finance Percent of Change in California Per Capita Income Percent of Change in County of San Bernardino Population 73 14% Packet Pg 74 M m I J1?GA 1e3s1=1 101 }Jwri suoileudoiddV LOZZ) uoileinoleD pwi l suoi;ei.JdoiddV 96-Ll,0Z Al ;uewLl3e1jV ANT o,� aQ III z w IIII n o � �c DEPARTMENT OF o-,, ,- F' N A N C E OFFICE OF THE DIRECTOR May 2017 Dear Fiscal Officer EXHIBIT C EDMUND G BROWN RJR - GOVERNOR STATE CARITOL ■ ROOM 1 145 ■ SACRAMENTO CA ■ 95a 14 499a ■ WWW OOF CA 00V Subject Price Factor and Population Information Appropriations Limit The California Revenue and Taxation Code, section 2227, requires the Department of Finance (Finance) to transmit an estimate of the percentage change in population to local governments Each local jurisdiction must use their percentage change in population factor for January 1, 2017, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2017-18 Attachment A provides the change in California's per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2017-18 appropriations limit Attachment B provides the city and unincorporated county population percentage change Attachment C provides the population percentage change for counties and their summed incorporated areas The population percentage change data excludes federal and state institutionalized populations and military populations Population Percent Change for Special Districts Some special districts must establish an annual appropriations limit The Revenue and Taxation Code, section 2228 provides additional information regarding the appropriations limit Article XIII B, section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate The Code and the California Constitution can be accessed at the following website htto Hleginfo legislature ca qov/faces/codes xhtml Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself No state agency reviews the local appropriations limits Population Certification The population certification program applies only to cities and counties Revenue and Taxation Code section 11005 6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller's Office Finance will certify the higher estimate to the State Controller by June 1, 2017 Please Note Prior year's city population estimates may be revised If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086 MICHAEL COHEN Director By AMY M COSTA Chief Deputy Director Attachment 'BOA leostq ao} }twt-I suot}eudoiddd LOW uogeinoleo;iwi-1 suol;elidoiddy s�-L6OZ A=I ;uawyoe:br .0 00 in t• m � a m V Fiscal Year 2017-18 ri Attachment B Annual Percent Change in Population Minus Exclusions* January 1, 2016 to January 1, 2017 and Total Population, January 1, 2017 Total County Percent Change -- Population Minus Exclusions Population City 2016 2017 1 1 16 1 1 17 1-1 2017 San Bernardino Adelanto 232 32 820 33 581 34 273 Apple Valley 1 05 73 925 74 701 74 701 Barstow 052 23 703 23 826 24 248 Big Bear Lake 086 5 004 5 047 5 047 Chino 289 80 399 82 720 88 026 Chino Hills 238 78 798 80 676 80 676 Colton 065 53 530 53 879 53 879 Fontana 172 209 179 212 786 212 786 Grand Terrace 056 12 366 12 435 12 435 Hesperia 0 96 93 241 94 133 94133 Highland 065 54 024 54 377 54 377 Loma Linda 039 24 368 24 463 24 528 Montclair 0 92 38 766 39 122 39 122 Needles 052 5 018 5 044 5 044 Ontario 2 39 170 214 174 283 174 283 Rancho Cucamonga 0 94 175 681 177 324 177 324 Redlands 0 92 69 211 69 851 69 851 Rialto 050 105 996 106 528 106 528 San Bernardino 060 214 116 215 410 216 972 Twentynine Palms 501 17 243 18 107 26 919 Upland 102 76,016 76 790 76 790 Victorvwlle 043 119 067 119 579 123 565 Yucaipa 102 53 773 54 324 54 324 Yucca Valley 069 21 371 21 519 21 519 Unincorporated 062 298 825 300 681 308 906 County Total 1 16 2 106 654 2 131 186 2 160 256 *Exclusions include residents on federal military installations and group quarters residents in state mental institutions state and federal correctional institutions and veteran homes �•AGENDA REPORT MEETING DATE June 27, 2017 Councrl Item TITLE Extension of a Temporary Interim Urgency Ordinance of the City Council, Adopted Pursuant to Government Code Section 65858, Placing a Moratorium on the Expansion or Establishment of Outdoor Storage And/Or Outdoor Manufacturing Uses PRESENTED BY Sandra Molina, Planning & Development Services Director RECOMMENDATION (A) Adopt this Agenda Report as the Official Written Report Required by Government Code Section 65858(d), and (B) Read by Title only, waive further reading and adopt AN INTERIM URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, EXTENDING FOR AN ADDITIONAL TEN (10) MONTHS AND FIFTEEN DAYS (15) DAYS A CITY- WIDE MORATORIUM ADOPTED PURSUANT TO GOVERNMENT CODE SECTION 65858 TEMPORARILY PROHIBITING THE ESTABLISHMENT OR EXPANSION OF OUTDOOR STORAGE AND OUTDOOR MANUFACTURING USES IN THE COMMERCIAL MANUFACTURING, RESTRICTED MANUFACTURING AND INDUSTRIAL ZONE DISTRICTS 2030 VISION STATEMENT This staff report supports Goal #2 Maintain Public Safety and the City's Mission "to preserve and protect our community and exceptional quality of life through thoughtful planning, within the constraints of fiscally responsible government" BACKGROUND On May 23, 2017, the City Council adopted by four -fifths vote a 45-day interim urgency ordinance placing a moratorium on the expansion of existing, or the establishment of new outdoor storage and outdoor manufacturing uses within the Commercial Manufacturing (CM), Restricted Manufacturing (MR) and Industrial (M-2) zone districts The action was prompted by a number of inquiries to establish outdoor uses, such as contractor storage yards, with outdoor storage of construction equipment and materials, tractor/trailer storage, an asphalt manufacturing company that would combine and package materials, and outdoor storage of chipped materials Packet Pg 79 standards related to manufacturing and outdoor storage uses 7 Determine the permit and review process for these uses The analysis necessary to determine the appropriate outdoor storage and manufacturing uses permitted within the CM, MR and M-2 zone districts be detailed and precise, and will take some time to prepare Based on this status report, it is clear that continued research and analysis needs to be done to bring forth revised regulations that protect the general public health and safety from adverse secondary impacts related to outdoor manufacturing activities and outdoor storage uses As provided for in the California Government Code, the extension, valid for 10 months and 15 days, would establish the existing moratorium, including the initial 45-day period, for a total of one year Hardship Waiver The proposed ordinance contains a hardship provision that states The moratorium established herein shall not be applicable if a request for exception due to hardship, or other unique circumstances that have arisen as a result of this ordinance is approved by the City Manager of the City of Grand Terrace Any request for exception shall be in writing and shall articulate the reasons for the request The request shall be filed with the City Clerk The matter shall be heard through a public hearing and may be appealed to the City Council for a de novo public hearing The waiver shall not be granted unless the requestor can demonstrate the need for a waiver by clear and convincing evidence A hardship waiver shall not be unreasonably withheld Staff has spoken with a potential buyer and agent of an existing light manufacturing use with outdoor storage The property is for sale and a new user would be similar The hardship waiver would address this particular situation and allows the City Manager to grant the waiver through a public hearing process Should other situations come up, an applicant could request a hardship waiver Notice A public hearing notice was published in the Grand Terrace City News, posted and mailed to affected property owners FISCAL IMPACT A fiscal impact will not occur as a result of the adoption of an interim urgency ordinance ATTACHMENTS Packet Pg 81 E6a ORDINANCE NO ca AN INTERIM URGENCY ORDINANCE OF THE CITY COUNCIL OF THE Q CITY OF GRAND TERRACE, CALIFORNIA, EXTENDING FOR AN E d ADDITIONAL TEN (10) MONTHS AND FIFTEEN (15) DAYS A w CITYWIDE MORATORIUM ADOPTED PURSUANT TO GOVERNMENT r_ CODE SECTION 65858 TEMPORARILY PROHIBITING THE y ESTABLISHMENT OR EXPANSION OF OUTDOOR STORAGE AND 0) OUTDOOR MANUFACTURING USES IN THE COMMERCIAL W MANUFACTURING, RESTRICTED MANUFACTURING AND to INDUSTRIAL ZONE DISTRICTS N N WHEREAS, the City of Grand Terrace ("City") adopted a zoning code, which has been amended from time to time, and WHEREAS, the Zoning Code, as it pertains uses in Commercial Manufacturing (CM), Restricted Manufacturing (MR) and Industrial (M-2) zone districts, has not been updated in several years, WHEREAS, the City Council adopted a comprehensive General Plan on April 27, 2010, which contains a Land Use Element that includes Industrial and Floodplain Industrial land use designations, WHEREAS, the General Plan Industrial land use designation is intended those uses that can be made compatible with other surrounding uses within the City regarding noise, dust, odors, vibration, glare, air quality, traffic, aesthetics, and hazardous materials Typical uses may include light manufacturing and assembly, small scale warehousing and distribution, research and development, and administrative and service types of uses WHEREAS, properties within the Floodplain Industrial designation are planned for ultimate development as light industrial, non-polluting uses similar to the Light Industrial designation, and where those proposed developments demonstrate that adequate measures can be implemented to ensure that the proposed use is effectively protected from identified flood hazards WHEREAS, state law requires that the City's Zoning Code (Title 18 of the Grand Terrace Municipal Code) conform with the General Plan's goals and policies, and WHEREAS, the public health, safety and welfare is fully articulated in the City'sIV r_ General Plan, and -E. 0 WHEREAS, in order for the immediate protection of the public health, safety and welfare, and pursuant to Government Code Section 65858, a moratorium is hereby placed on the expansion of existing or establishment of outdoor storage and outdoor w w Q Packet Pg 83 E6a Ordinance No Page 3 of 6 iAl health, safety and welfare o a 6 Government Code Section 65858 allows cities to adopt an interim zoning ordinance prohibiting any uses which may be in conflict with a c contemplated general plan, specific plan or zoning proposal which is in the c process of being considered by the Planning Agency, Planning Commission, or legislative body, and °= x w 7 The City needs this interim urgency ordinance to (1) address the City's N concerns regarding the establishment and operation of outdoor storage and outdoor manufacturing uses, (2) study the potential impacts that these businesses may have on the public health, safety and welfare, (3) study c and determine what local regulations may be appropriate or necessary for these uses, (4) study and determine the appropriate zoning and location for these uses, and (5) determine appropriate controls for the protection of the public health and welfare o 8 The City's General Plan contains Goal 2 1 to provide for balanced growth and maintenance of a healthy diversified community, Policies 2 3 5 and 2 4 4 to implement measures to reduce and prevent potential land use incompatibility between commercial and industrial uses and other areas, and Policies 2 4 1 and 2 4 2 to promote the development of light, nonpolluting industrial use within the City 9 For the reasons set forth above, this Ordinance is necessary to preserve the public health, safety and welfare and to avoid a current and immediate threat to the health, safety and welfare of the community WHEREAS, on May 23, 2017, the City Council adopted by a four fifths vote, an interim urgency ordinance declaring and imposing a forty-five (45) day Citywide moratorium on the expansion of existing or establishment of outdoor storage and outdoor manufacturing uses in the Commercial Manufacturing, Restricted Manufacturing and Industrial zone districts in the City of Grand Terrace, WHEREAS, pursuant to Government Code Section 65858(a), after notice and a public hearing, the City Council may extend the interim ordinance for an additional ten (10) months and fifteen (15) days, WHEREAS, pursuant to Government Code Section 65858(d), ten (10) days prior to expiration of the interim ordinance, a written agenda report describing the measures taken to alleviate the condition which led to the establishment of the moratorium was o prepared and presented to the City Council at its regular meeting of June 27 2017, with .. the herein ordinance, U R w r a PacketPg 85 E6a Ordinance No Page 5 of 6 SECTION 3 DEFINITIONS For purposes of this ordinance, the following c definitions shall apply Q. E d "Manufacturing, heavy" shall be as defined in Section 18 06 520 of the Grand c Terrace Municipal Code c "Manufacturing, light" shall be as defined in Section 18 06 525 of the Grand x Terrace Municipal Code W N "Manufacturing, medium" shall be as defined in Section 18 06 530 of the Grand N. Terrace Municipal Code "Outdoor storage" means an outdoor arrangement of objects, items, products, equipment, vehicles or other materials, typically not in a fixed position and capable of rearrangement "Outdoor manufacturing" means activities that include compounding of materials, assembly, fabrication, processing, packaging or repair processes SECTION 4 URGENCY CLAUSE The City Council finds and declares that this ordinance is required for the immediate protection of the public health, safety and welfare as previously stated in this ordinance, and that this ordinance shall become effective immediately upon its adoption and will continue in full force and effect until the end of 45 days from its effective date unless its effectiveness is extended in accordance with Government Code 65858 SECTION 5 ENVIRONMENTAL DETERMINATION This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), the CEQA guidelines, and the City's environmental procedures, and has been found to be exempt pursuant to Section 15061 (b)(3) (General Rule) of the CEQA Guidelines, in that the City Council hereby finds that it can be seen with certainty that there is no possibility that the passage of this Ordinance will have a significant effect on the environment SECTION 6 INCONSISTENCIES Any provision of the Grand Terrace Municipal Code or appendices thereto that are inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to the extent necessary to effect the provisions of this Ordinance SECTION 7 HARDSHIP WAIVER The moratorium established herein shall not be applicable if a request for exception due to hardship, or other unique circumstances = that have arisen as a result of this ordinance is approved by the City Manager of the o City of Grand Terrace Any request for exception shall be in writing and shall articulate the reasons for the request The request shall be filed with the City Clerk The matter E shall be heard through a public hearing and may be appealed to the City Council for a de novo public hearing The waiver shall not be granted unless the requestor can w a Packet Pg 87 'l.L•b7'tiS�}�CT�. AGENDA REPORT MEETING DATE June 27, 2017 TITLE An Amendment to Title 18 of the Municipal Code Amending Section 18 73 060 of Chapter 18 73 of the Zoning Code Relating to the Dedication, Improvement and Maintenance of Public Improvements PRESENTED BY Sandra Molina, Planning & Development Services Director RECOMMENDATION Read by Title Only, Waive Further Reading and Introduce AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, FINDING ZONING CODE AMENDMENT 17-02 EXEMPT FROM CEQA AND ADOPTING AN ORDINANCE TO REPEAL AND REPLACE IN ITS ENTIRETY SECTION 18 73 060 OF CHAPTER 18 73 (GENERAL REGULATIONS AND EXCEPTIONS) OF TITLE 18 (ZONING) RELATING TO THE DEDICATION, CONSTRUCTION AND MAINTENANCE OF PUBLIC IMPROVEMENTS 2030 VISION STATEMENT This report supports our City's Vision Statement Grand Terrace is an exceptionally safe and well managed City, known for its natural beauty and recreational opportunities, a vibrant and diverse local economy, a place where residents enjoy an outstanding quality of life that fosters pnde and an engaged community, encouraging families to come and remain for generations IJ-T433&1:Z•11JI,101 Zoning Code Amendment 17-02 proposes to amend Chapter 18 73 General Regulations and Exceptions as it pertains to the dedication, construction and maintenance of public improvements On June 1, 2017, the Planning Commission conducted a public hearing on this amendment and adopted Resolution 2017-32 recommending City Council adoption of an ordinance amending the Zoning Code DISCUSSION c In 1981, Assessment District 89-1 was created at the same time as Tract 13364 was developed The Assessment District was created for the maintenance of lighting and landscaping Since then four other development projects have annexed into the Packet Pg 89 This code amendment would have a beneficial impact on the general fund because the cost of maintenance and operation of certain public improvements will be paid by the property owners that directly benefit from the improvement, thereby, relieving the general fund ATTACHMENTS • Ord - ZCA 17-02_6 19 2017 (DOCX) • PC RESOLUTION_2017-32_JUNE 1 2017 (PDF) APPROVALS Sandra Molina Completed 06/16/2017 3 41 PM Finance Completed 06/18/2017 2 58 PM City Attorney Completed 06/19/2017 2 58 PM Sandra Molina Completed 06/19/2017 3 06 PM City Manager Completed 06/21/2017 9 41 AM City Council Pending 06/27/2017 6 00 PM Packet Pg 91 E7a the activity in question may have a significant effect on the environment, the activity is not subject to CEQA The proposed regulations will not have a direct impact on the environment WHEREAS, on June 1, 2017, the Planning Commission conducted a duly noticed public hearing at the City Council Chambers located at 22795 Barton Road, Grand Terrace, California, and concluded said hearing on that date by adopting Resolution 2017-32, recommending City Council approval of Zoning Code Amendment 17-02, and WHEREAS, on June 27, 2017, the City Council conducted a duly noticed public hearing at the City Council Chambers located at 22795 Barton Road, Grand Terrace, California, and voted to introduce c Zoning Code Amendment 17-02 NOW THEREFORE, THE CITY COUNCIL OF THE CITY GRAND TERRACE DOES ORDAIN AS FOLLOWS SECTION 1 The City Council finds that all the facts, findings, and conclusions set forth above in this Ordinance are correct SECTION 2 Pursuant to the provisions of the California Environmental Quality Act ("CEQA") (California Public Resources Code Sections 21000 et seq ) and State CEQA guidelines (Sections 15000 et seq ) this Ordinance is exempt from CEQA review pursuant to Section 15061(b)(3) of Title 14 the California Code of Regulations, in that it can be seen with certainty that there is no possibility that the activity in question will have a significant effect on the environment SECTION 3 Zoning Code Amendment 17-02 will not be detrimental to the health, safety, morals, comfort or general welfare of the persons residing or working within the neighborhood of the proposed amendment or within the city because the Zoning Code the amendment to require the maintenance and operation costs of certain public improvements properly places the responsibility on the beneficiaries of the project, as opposed to burdening the general fund SECTION 4 Zoning Code Amendment 17-02 will not be injurious to property or improvements in the neighborhood or within the city because it will not preclude the continued use and/or development of surrounding properties SECTION 5 Zoning Code Amendment 17-02 is consistent with and promotes the adopted General Plan, particularly Goal 2 1 to provide for balanced growth and maintenance of a healthy diversified community Page 2 of 4 Packet Pg 93 E7a SECTION 9 The City Clerk shall certify to the adoption of this Ordinance and cause it, or a summary of it, to be published in a newspaper of general circulation printed and published within the City of Grand Terrace, pursuant to all legal requirements PASSED, APPROVED AND ADOPTED this day of , 2017 ATTEST Debra L Thomas Deputy City Clerk Approved as to form Richard L Adams, II City Attorney Darcy McNaboe Mayor Page 4 of 4 N O ti r _ (D E _ a) a 0 v 0 N Packet Pg 95 E7b WHEREAS, on June 1, 2017, the Planning Commission conducted a duly noticed public hearing at the City Council Chambers located at 22795 Barton Road, Grand Terrace, California, and concluded said hearing on that date, and WHEREAS, all legal prerequisites to the adoption of this Ordinance have occurred NOW THEREFORE, it is hereby found, determined, and resolved by the Planning Commission of the City of Grand Terrace, as follows The Planning Commission hereby specifically finds that all of the facts set forth in the above Recitals, are true and correct 2 Based on substantial evidence presented to the Planning Commission during the June 1, 2017, public hearing, including public testimony, and written and oral staff reports, the Planning Commission specifically finds as follows with regard to Zone Code Amendment 17-02 a The Code Amendment will not be detrimental to the health, safety, morals, comfort or general welfare of the persons residing or working within the neighborhood of the proposed amendment or within the city because the Zoning Code the amendment to require the maintenance and operation costs of certain public improvements properly places the responsibility on the beneficiaries of the project, as opposed to burdening the general fund b The Code Amendment will not be injurious to property or improvements in the neighborhood or within the city because it will not preclude the continued use ,and/or development of surrounding properties c The Code Amendment is consistent with and promotes the adopted General Plan, particularly Goal 2 1 to provide for balanced growth and maintenance of a healthy diversified community RESOLUTION 2017-32 1 PAGE OF 2 JUNE 1, 2017 Packet Pg 97 E7b PASSED AND ADOPTED by the Planning Commission of the City of Grand Terrace, California, at a regular meeting held on the I" day of June, 2017 AYES- Commissioners Goatcher,Allen, Giroux, Vice Chair Cesena Chairman Comstock NOES: ABSENT: ABSTAIN• ATTEST - Jessica Lambarena Secretary APPROVED AS TO FORM: Baron J Bettenhausen Assistant City Attorney RESOLUTION 2017-32 1 PAGE OF 4 JUNE 1, 2017 Packet Pg 99 N O f: c d E c a� E Q aD v 0 U S c 0 N M N N ti 0 N W Z I N M O NI Z O J O in w w U a .r c m E t ca r w Q MEETING DATE TITLE PRESENTED BY RECOMMENDATION AGENDA REPORT June 27, 2017 Council Item Interim Child Care Service Agreement with Family Services Association Cynthia Fortune, Assistant City Manager Approve an Interim Child Care Services Agreement with Family Services Association from July 1, 2017 to July 31, 2017 2030 VISION STATEMENT This staff report supports City Council Goal #1 "Ensure our Fiscal Viability" through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations BACKGROUND On May 30, 2017, City Council approved the following 1 A lease agreement with Family Services Association for child care services, and 2 The conclusion of City -provided child care services by June 30, 2017 DISCUSSION I Since approval of the above items, the City and Family Services Association have been working closely together to complete the necessary documents required with the lease agreement, including the transfer of the State License for child care services from the City to Family Services Association All required documents have been submitted to the State for their review and approval It is the intent of all parties that the State license for child care services be transferred by June 30, 2017, however, as of today, the State still has to perform a site visit of the Child Care Facility before approval is granted and the license transfer approved Staff is recommending that City Council approve a 30-day child care services agreement where the City holds the license and Family Service Association manages the Child Care Program for the City from July 1, 2017 through July 31, 2017 Attached to this agenda report is the interim child care services agreement which contains the following Lessor hereby leases the Property and all personal property identified in Exhibit "C" ("Equipment") to Lessee and Lessee hereby leases the Property and Equipment from Lessor Lessor shall deliver and Lessee shall take possession of the Property and Equipment on the Commencement Date Lessee acknowledges that Lessor has not made any representation or warranty with respect to the condition of the Property or with respect to the suitability or fitness of either for the operation of a childcare facility or for any other purpose Prior to Lessee taking possession of the Property, Lessor or it's designee and Lessee will walk the Property for the purpose of reviewing the condition of the Property, after such review, Lessee shall submit to Lessor, in writing, a statement itemizing any items to which Lessee believes the Property does not comply with this lease Failure to submit any written objection within 72 business hours of such inspection shall be deemed acceptance of the Property and Equipment as is Except as is expressly set forth in this lease agreement or the Acceptance Letter, Lessee agrees to accept the Property in its "as is" physical condition without any agreements, representations, understandings or obligations on the part of Lessor to perform any alterations, repairs or improvements (or to provide any allowance for same) SECTION 4 USE OF PROPERTY AND EQUIPMENT 41 Use Lessee shall use the Property and Equipment for the sole purpose of operating a child care facility on said Property in conformity with all applicable federal, state, and local laws and regulations Notwithstanding the foregoing, Lessee may engage in any use compatible with or in support of the operation of a child care facility If Lessee would like to use the Property for anything other than what is set forth in this Agreement, Lessee shall obtain prior written consent from Lessor 42 Compliance with Laws Lessee, in its use of the Property, shall comply at all times with all applicable federal, state and local governmental laws and regulations applicable to the Property and operation of a child care facility, including but not limited to acquisition of all licensing, certifications, and permits required under federal, state, or local law or regulation for operation of a child care facility Lessor agrees to cooperate and make all commercially reasonable efforts to transfer to Lessee all state licenses carried by Lessor for the operation of a child care facility 43 No Waste or Nuisance Lessee shall not use the Property in a -manner that will cause the cancellation of any insurance policy covering the Property required by this Agreement to be maintained by Lessee unless Lessee has first replaced such policy at Lessee's cost In this regard, Lessee shall, at its sole cost and expense, comply with all commercially reasonable requirements pertaining to the Property or any reasonable insurance organization or company necessary for the maintenance of insurance on and for said Property Lessee shall not commit or permit any waste in or on the Property or any nuisance or any other act or thing which may disturb the quiet enjoyment of adjoining landowners reasonably practicable) to determine if Lessee is in compliance with its repair and maintenance obligations under this Agreement Lessee agrees that in the event Lessee fails to perform hereunder, following notice and reasonable opportunity to cure the alleged "Default" (as provided below in this Agreement), Lessor may, at its option, enter upon the Property and repair the same as in its judgment may be necessary, and the reasonable cost and expense of such repairs shall be paid by Lessee within thirty (30) days after Lessee's receipt of an invoice for the same and reasonable supporting documentation Notwithstanding any of the foregoing, the Lessor shall not be obligated to repair any damage caused by Lessee 52 Alterations and Improvements Subject to this section and Section 26, Lessee shall not make or permit any alteration or improvement to the Property, or any part thereof, without the prior written consent of Lessor, which consent shall not be unreasonably withheld by Lessor if it is consistent with Lessee's permitted use of the Property pursuant to this Agreement Any structural additions to or permanent alterations of the Property (except for trade fixtures and personal property, including child care play equipment) shall become at once a part of the Property and belong to Lessor on expiration or earlier termination of this Agreement 53 Surrender Upon no less than sixty (60) days following the expiration of the Term or earlier termination of this Agreement, and subject to Section 26, Lessee shall deliver to Lessor the Property and Equipment, together with all improvements and appurtenances thereto, in good order and condition, reasonable wear and tear excepted Notwithstanding the previous sentence, on such expiration or earlier termination, Lessee shall have the right, but not the obligation, to remove its personal property and trade fixtures and equipment from the Property SECTION 6 UTILITIES Lessee shall cause all utilities and services, including but not limited to water, sewer, gas, electricity, trash, telephone services, sanitation district fees, and other utility services used on or furnished to the Property or Lessee's business to be transferred into Lessee's name for Lessee's use during the Term and shall be paid for by the Lessee SECTION 7 LESSEE'S SIGNS No sign or other permanent advertisement shall be displayed on the outside of the Property without the prior written consent of Lessor, which consent shall not be unreasonably withheld Temporary banners and similar devices shall be permitted so long as they are consistent with Lessee's permitted use hereunder and with all applicable zoning and land use requirements In addition, a permanent sign or advertisement shall be reasonable if (a) it is consistent with Lessee's permitted use of the Property, and (b) is in compliance with applicable laws and regulations Lessor consents to all existing signs or advertisements displayed on the exterior of the Property on the commencement of the Term SECTION 8 LIENS continue for a period of sixty (60) calendar days after written notice from the other party, or in the event the Default is identified under this Lease Agreement as a material default the Default continues for a period of thirty (30) calendar days after written notice from the other party The notice shall describe the alleged Default in reasonable detail including whether the Default is material and demand cure of the Default, and shall not be sent until after the due date of such performance, provided, however, that if the nature of the alleged Default is such that it cannot reasonably be cured within such period of time as set forth herein, then the party alleged to be in Default shall not be in Default if such party commences the cure of such alleged Default within such period and diligently continues the cure to completion 12 2 Remedies If either party is in Default under this Lease, then the other party shall have all applicable legal and equitable rights and remedies, including without limitation the right to terminate this Agreement and all rights of each party hereunder SECTION 13 NOTICES Wherever in this Lease it shall be required or permitted that notice be given by either party, such notice must be in writing and be given personally or forwarded by certified mail or overnight delivery service such as Fed Ex, addressed as follows IF TO LESSEE Family Service Association, Child Development Corporation 21250 Box Springs Road, Suite 207 Moreno Valley, CA 92557 Attn Dom Betro, President CEO , IF TO LESSOR City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 Attn City Manager The effective date of any notice or written communications sent by one party to the other shall be the date received if by personal service, the date of the overnight delivery company's confirmation of delivery if sent by overnight delivery, or five (5) business days after deposit in the US Mail if sent by mail (as reflected by official US postmark) Either party may change its address by giving notice in writing to the other party SECTION 14 BANKRUPTCY A The Lessor and the Lessee hereby expressly agree and acknowledge that it is the intention of both parties that in the event that during the term of this Agreement if Lessee shall become a debtor in any voluntary or involuntary bankruptcy proceeding limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit, (b) Automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000 00), combined single limits, per occurrence for bodily injury and property damage (o) Workers' compensation insurance as required by the State of California (d) Sexual Abuse/Molestation Liability coverage with limits of not less than One Million Dollars ($1,000,000 00) per occurrence and One Million Dollars ($2,000,000 00) general aggregate Coverage may be provided as part of Commercial General Liability coverage, Professional Liability coverage, or as a separate policy 17 2 Endorsements The commercial general liability policy and Sexual Abuse/Molestation Liability policy shall contain dr be endorsed to contain the following provisions (a) Additional insureds "The City of Grand Terrace and its elected and appointed boards, officers, agents, and employees are additional insureds with respect to the Property and contract with the City " (b) Other insurance "Any other insurance maintained by the City of Grand Terrace shall be excess and not contributing with the insurance provided by this policy " 173 Certificates of Insurance Upon written request from Lessor, Lessee shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above in a form and content approved by City 174 Non -limiting Nothing in this Section shall be construed as limiting in any way the indemnification provision contained in this Agreement or the extent to which Lessee may be held responsible for payments of damages to persons or property 175 Right of Reasonable Increase Lessor reserves the right to review industry standards and a comparison of similar buildings and operations in the area and impose a reasonable increase of the insurance limits every three (3) years from the effective date of this Agreement 176 Lessee will provide notice to Lessor of cancellation, suspension, or reduction in coverage immediately upon receipt of notice of same by Lessee, but in no event shall Lessee notify Lessor later than thirty (30) days following Lessee's receipt of said notice or reduce Lessee's obligations under this section, including but not limited to its duty to indemnify and defend Lessor for any contaminations which may occur as a result of Lessee's use of the authorized material 21 2 If Lessee is in Default of its obligations under Section 21 1 and thereby causes contamination of the Property by Hazardous Materials for which Lessee is legally liable to Lessor for damage resulting therefrom, then Lessee shall indemnify, defend and hold Lessor harmless from any and all claims, judgments, cleanup costs, remediation orders, damages, penalties, fines, costs, liabilities or losses (includes, without limitation, diminution in value of the Property, damages for the loss or restriction on use of rentable or usable space or any amenity of the Property, damages arising from any adverse impact on marketing of space in the Property or portion of any building of which the Property is a part, and sums paid in settlement of claims, attorney's fees, consultant fees and expert witness fees) that arise as a result of such contamination 21 3 The indemnification requirement herein includes, without limitation, costs incurred by Lessor in connection with any investigation of site conditions or any cleanup, remediation, removal or restoration work required by any federal, state or local governmental entity because of Hazardous Material being present in the soil, ground water or under the Property Lessee shall promptly take all actions at its sole cost and expense as are necessary to clean, remove, and restore the Property to its condition prior to the introduction of such Hazardous Material by Lessee, provided, however, that Lessee shall first have obtained Lessor's approval and the approval of any necessary governmental entities SECTION 22 HOLDING OVER Any holding over after the expiration of the term hereof, or any extension thereof, with the consent of Lessor, shall be deemed to be a tenancy from month to month only, on the same terms, conditions and covenants as are herein provided so far as applicable SECTION 23 MEMORANDUM OF LEASE Concurrently with the execution and delivery of this Agreement, Lessor and Lessee shall cooperate to prepare and record a short form memorandum of this Agreement Lessee shall bear all costs and expenses associated with preparation and recordation of such memorandum SECTION 24 SUBORDINATION AND NON -DISTURBANCE 24 1 Subordination Subject to compliance with Section 24 3 and subject to Section 25, this Agreement shall be subject and subordinate to any mortgage, deed of trust, or any other hypothecation or security device (collectively a "Security Device") now or hereafter placed by Lessor upon the Property, to any and all advances made on the security thereof, and to all renewals, modifications, consolidations, replacements 26 1 If caused by Lessor or its representatives or agents, then Lessor shall, at Lessor's cost, promptly repair and restore the Property to the condition in effect immediately prior to the casualty 26 2 If not caused by Lessor or its representatives or agents, then (i) within one hundred and twenty days (120) days after the casualty, Lessee shall notify Lessor in writing of Lessee's election to either repair and restore the Property, or (it) terminate this Agreement If Lessee elects to terminate the Agreement, then (a) the Agreement shall terminate on the date set forth in notice from Lessee, which date shall be no less than 90 days after the date of the casualty, and (b) any available insurance proceeds from insurance required to be carried by Lessee or Lessor pursuant to this Agreement shall be paid to Lessor or Lessee, depending on the loss If Lessee elects to repair and restore the Property, then (1) any available insurance proceeds from insurance required to be carried by Lessee or Lessor pursuant to this Agreement shall be applied to such repair and restoration efforts, (2) Lessee shall commence such repair and restoration efforts within one hundred and eighty (180) days after the date of the casualty and shall use commercially reasonable efforts to complete the same, with due allowance for any fund-raising efforts of Lessee required to supply any funds not provided by insurance proceeds under (1) of this sentence, and (3) this Agreement shall remain in full force and effect, except Rent shall be abated during the repair and restoration 26 3 Notwithstanding the foregoing, this Section shall not alter or remove Lessee's obligations for maintenance and repair of the Property pursuant to Section 5 1 of this Lease Agreement and shall not result in a waiver of Lessor's rights and remedies to enforce any Default of this Agreement 27 ENTIRE AGREEMENT This Lease Agreement (a) is intended by the parties hereto as the final expression and the complete and exclusive statement of their agreement with respect to the terms included in this Agreement, and any prior or contemporaneous agreements or understandings, oral or written, which may contradict, explain or supplement these terms shall not be admissible or effective for any purpose, (b) amends, restates and replaces in its entirety the Original Lease Agreement, (c) shall be binding upon and inure to the benefit of the parties hereto and their permitted successors and assigns, and (d) may not be amended or modified except by a writing signed by the parties which expressly states that it amends this Agreement 28 EMPLOYEES As a material inducement to Lessor's execution of this Lease Agreement, Lessee shall, upon execution of this Lease, immediately offer employment to each Lessor employee identified in Exhibit "B" with effect from the Commencement Date, on terms and conditions no less favorable than those on which such determine whether the subject premises comply with all of the applicable construction - related accessibility standards under state law Although state law does not require a CASp inspection of the subject premises, the commercial property owner or lessor may not prohibit the lessee or tenant from obtaining a CASp inspection of the subject premises for the occupancy or potential occupancy of the lessee or tenant, if requested by the lessee or tenant The parties shall mutually agree on the arrangements for the time and manner of the CASp inspection, the payment of the fee for the CASp inspection, and the cost of making any repairs necessary to correct violations of construction -related accessibility standards within the premises IN WITNESS WHEREOF, the parties hereto have caused this Lease Agreement to be executed by and through their respective authorized officers, as of the date first above written FAMILY SERVICE ASSOCIATION, a California Domestic Nonprofit Corporation By Dom Betro President CEO CITY OF GRAND TERRACE, A Municipal Corporation By Darcy McNaboe, Mayor APPROVED AS TO FORM By Richard L Adams, II, City Attorney EXHIBIT B LIST OF EMPLOYEES JW Era � AGENDA REPORT MEETING DATE June 27, 2017 Council Item TITLE Amendment #2 to City Manager Employment Agreement PRESENTED BY Richard Adams, City Attorney RECOMMENDATION Approve Amendment #2 to City Manager's Employment Agreement 2030 VISION STATEMENT This staff report supports all adopted goals and all adopted Core Values of the City Council's 2030 Vision BACKGROUND On May 26, 2015 the City Council of the City of Grand Terrace entered into an employment agreement in order to hire G Harold Duffey to be the City Manager of Grand Terrace The initial term of the Agreement is for a period of three years ending on May 31, 2018 On May 26, 2015 the City Council and the City Manager agreed to a First Amendment to the Agreement, which set the current base salary at $206,399 86 Pursuant to Council Direction the City Manager has commenced a comprehensive economic development program for the City of Grand Terrace that will bring new businesses and sales tax dollars to the City and also bring residential development It has become apparent that the remaining term of the current employment agreement which is due to expire on May 31, 2018 will not provide sufficient time for the City Manager to see these development projects to completion DISCUSSION The City Council is pleased with the progress that the City Manager has made in carrying out its vision for the City and is interested in having the City Manager continue in that capacity for an additional two years past the current termination date in May of 2018, so that he can see the program through to its completion This will provide the requisite continuity for the program to be a success Therefore the attached Second Amendment to the City Manager's employment agreement has been prepared which extends the agreement for a little over two years from its current termination date to a June 30, 2020 termination date In addition to the PacketPg 100 wr-, N w o a g o a v M n —I -C O m z v m n m c- 9 cD s cD Attachment Agmt No 2015-18 G Harold Duffey City Manager Employment (2229 Amendment #2 to City Manager Employment Agreement) G8a 1 2 3 CITY MANAGER EMPLOYMENT AGREEMENT between the City of Grand Terrace and G Harold Duffey Parties and Date This Agreement is entered into as of May _, 2015 by and between the City of Grand Terrace, California, a municipal corporation (the "City"), and G Harold Duffey, an individual (the "Employee") The City and the Employee are sometimes individually referred to as a "Party" and collectively as "Parties " A B C D The City requires the services of a City Manager The Employee has the necessary education, experience, skills and expertise to serve as the City's City Manager, and The City Council of the City (the "City Council") desires to employ the Employee to serve as the City Manager of City The Parties desire to execute this Agreement pursuant to the authority of and subject to the provisions of Government Code Section 53260 et seq E In consideration of these Recitals and the performance by the Parties of the promises, covenants, and conditions herein contained, the Parties agree as provided in this Agreement Employment The City hereby employs the Employee as its City Manager, and the Employee hereby accepts such employment Commitments and Understandings A The City Manager's Commit!ae,-, � (1) uutles & rjuthonty (a) The Employee shall be the chief executive officer of the City and be responsible to the City Council for the proper administration of all affairs of the City -1- Packet Pg 104 G8a (iv) Recommend to the City Council from time to time, adoption of such measures as the Employee may deem necessary or expedient for the health, safety, or welfare of the community or for the improvement of administrative services (v) Consolidate or combine offices, positions, departments, or units under the City Manager's jurisdiction The City Manager may be the head of one or more City departments (vi) Conduct research in administrative practices in order to bring about greater efficiency and economy in City government, and develop and recommend to the City Council long-range plans to improve City operations and prepare for future City growth and development (vii) Provide management training and develop leadership qualities among department heads N and staff as necessary to build a City N. management team that can plan for and meet future challenges (vni) Exercise control of City government in emergencies as authorized by the Municipal Code and California law (2) Hours of Work (a) The Employee is an exempt employee but is expected to engage in those hours of work that are necessary to fulfill the obligations of the City Manager's position The Employee does not have set hours of work as the City Manager is expected to be available at all times (b) It is recognized that the Employee must devote a great deal of time to the business of the City outside of the City's customary office hours, and to that end the CO Employee's schedule of work each day and week shall vary in accordance with the work required to be N performed The Employee shall spend sufficient hours o on site to perform the City Manager's duties, however, E the Employee has discretion over his work schedule and work location Q r C d E .0 U cc w -3- a Packet Pg 106 G8a committees upon which Employee serves as a member (6) Subject to prior City Council approval in the budget, the City may pay for the travel and subsistence expenses of Employee for short courses, institutes and seminars that are necessary for the good of the City or for the professional development of the Employee (7) The City recognizes the desirability of representation in and before local civic and other organizations, and Employee is authorized to become a member of civic clubs or organizations, subject to prior City Council approval in the budget, the City may pay membership dues (8) Given the importance of technological tools to the Ea effective and efficient business of City government, the City shall provide computer, laptop computer (purchase E price not to exceed $1,300 00), high-speed internet access, electronic calendar, fax, copy machine and N similar devices to Employee at the City's expense C City Council Commitments (1) The City Council sets policy for the governance and administration of the City, and it implements its policies through the City Manager (2) The City Council recognizes that to meet the • challenges facing the City they must exercise decisive policy leadership As one step in carrying out this leadership responsibility, the City Council commits to ;, spending time each year outside of regular City Council meetings to work with Employee and staff on setting o goals and priorities for the City government, and to work on issues that may be inhibiting the maximal ° achievement of City goals = c7 (3) Except for the purpose of inquiry, the City Council and CO its members shall deal with all subordinate City employees, officers, contractors, and consultants solely N through the City Manager or the City Manager's z° designee, and neither the City Council nor any member thereof shall give orders to any subordinate of the City =, Manager, either publicly or privately a a� E r w -5- a Packet Pg 108 G8a 4 COMPENSATION The City agrees to provide the following compensation to the Employee during the term of the agreement A Compensation & Required Employer Costs (1) Base Salary (a) The annual salary for the position of City Manager shall initially be $180,000 An annual salary increase for cost of living and an increase based on merit will be considered by the City Council if the City's financial position makes such an increase feasible (b) The City Manager shall be paid at the same intervals and in the same manner as regular City employees (c) The City shall not at any time during the term of this Agreement reduce the base salary, compensation or other financial benefits of the City Manager, unless as part of a general City management salary reduction, and then in no greater percentage than the average reduction of all City department heads (2) Required Employer Costs (a) Federal Insurance Contributions Act (FICA) (if applicable) (i) Old Age Survivor and Disability Income (OASDI) (ii) Medicare (b) Unemployment Compensation (c) California Public Employees Retirement System (CaIPERS) The City contracts with the California Public Employees' Retirement System for retirement benefits The City will pay the Employer's (as determined by Cal PERS) share for participation in the CaIPERS System The Employee will pay in full, the Employee's share of 8% of salary If Employee is a "Classic" member, as determined by CaIPERS, Employee will be enrolled in the 2% @ 60 retirement formula If employee is a -7- Packet Pg 110 G8a Al and bereavement leave The Employee shall receive sick leave and vacation time as set forth herein 3 The Employee shall then begin accruing sick leave a rate of 3 69 hours per pay - period beginning with the next full pay period, and for each subsequent pay period thereafter, following commencement of employment under this agreement Sick leave accruals are capped at 480 hours After five (5) years of employment, upon separation from employment, other than termination for cause, Employee shall be compensated for 40% of all unused sick leave 4 The Employee shall be entitled to the same vacation leave as provided to other E management employees, which is currently 80 hours for the first five years of N employment, 120 hours for the second five v years of employment, and 160 hours from the eleventh year of employment until termination of employment Vacation is c accrued in the same manner as other c. management employees Vacation w accruals are capped at 480 hours 5 The Employee shall be entitled to a pro- rated Management Leave based on 80 A hours per year on hire date and 80 hours annually thereafter on January 1" of each year Management Leave must be used 3 by the end of the calendar year in which it o is given Any hours from the prior year c remaining on the books on January 1 will be forfeited Reimbursement to City Required CO Lb Notwithstanding the foregoing, the following provisions requiring CD N reimbursement for certain compensation and/or indemnification z° provided to Employee by the City apply 1 Paid Leave Pursuant to Government Code section 53243, in 0 Q the event that Employee is convicted of a crime involving the E -9- a Packet Pg 112 G8a C C authority of the City Manager, or the elimination of the City Manager's positron Any such notice of termination or act constituting termination shall be given at or effectuated at a duly noticed regular meeting of the City Council (3) Given the at -will nature of the position of City Manager, an important element of the employment agreement pertains to termination It is in both the City's interest and that of the Employee that any separation of the Employee is done in a businesslike manner Severance Pay (1) In the event the Employee is terminated by the City PA Council during such time that the Employee is willing and able to perform the City Manager's duties under E this Agreement, then in that event the City agrees to pay the Employee a lump sum cash payment equal six E months' base salary then in effect as provided in 4 A(1) Q above N N N (2) In addition, the City shall extend to the Employee the w right to continue health insurance as may be required by and pursuant to the terms and conditions of the >% Consolidated Omnibus Budget Reconciliation Act Of 2 1986 (COBRA) The City agrees to pay the E Employee's COBRA coverage for one month w a� a� (3) All payments required under Sections 5 C(1), and (2), are subject to and shall be interpreted to comply with the limitations set forth to Government Code Section w 53260 Involuntary Resignation (1) In the event that the City Council formally or a majority of the City Council informally asks the Employee to = resign, then the Employee shall be entitled to resign CD and still receive the severance benefits provided in co Section 5 C above 0 N (2) The Employee has relied upon the provisions of the C Municipal Code upon entering into this Agreement, as it z w pertains to the City Manger's role, powers, duties, E authority, responsibilities, compensation and benefits a In the event the City Council adds, deletes or amends the Municipal Code without the consent of the E t r Packet Pg 114 G8a 6 (3) In the event the City terminates the Employee for cause, the City and the Employee agree that neither Party shall make any written or oral statements to members of the public or the press concerning the Employee's termination except in the form of a joint press release which is mutually agreeable to both Parties The joint press release shall not contain any text or information that would be disparaging to either Party Provided, however, that either Party may verbally repeat the substance of any such press release in response to inquiries by members of the press or public F Payment for Unused Leave Balance (1) On separation from City employment, the Employee d shall be paid for all unused accrued leave allowances provided in Section 4 B(f) above, and/or the Employee may apply the leave time to service credit for retirement E purposes if permitted by PERS Accumulated leave balances shall be paid at the Employee's monthly N salary rate at the effective date of separation (2) In the event the Employee dies while employed by the City under this Agreement, the Employee's beneficiaries or those entitled to the Employee's estate, shall be entitled to the Employee's earned salary, and any in -lieu payments for accrued benefits, including compensation for the value of all accrued leave balances MISCELLANEOUS PROVISIONS A Term The Initial Term shall be for a period of three years commencing on June 1, 2015, and continuing until May 31, 2018, ("Termination co Date") _ c� B Provisions that Survive Termination co Lh Many sections of this Agreement are intended by their terms to N survive the Employee's termination of employment with the City, G including but limited to Sections 5 and 6 E These sections, and the z r others so intended, shall survive termination of employment and E termination of this Agreement a d E t r Packet Pg 116 G8a (2) The City shall defend, save harmless and indemnify the Employee against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of the Employee's duties as City Manager The City may compromise and settle any such claim or suit and pay the amount of any settlement or judgment rendered thereon (3) Whenever the Employee shall be sued for damages arising out of the performance of the Employee's duties, the City shall provide defense counsel for the w Employee in such suit and indemnify the Employee c from any judgment rendered against the Employee, N provided that such indemnity shall not extend to any judgment for damages arising out of any willful wrongdoing This indemnification shall extend beyond termination of employment and the otherwise expiration of this Agreement to provide protection for any such a acts undertaken or committed in the Employee's capacity as City Manager, regardless of whether the N notice of filing of a lawsuit occurs during or following employment with the City This indemnity provision shall survive the termination of the Agreement and is in E addition to any other rights or remedies that the o Employee may have under the lawCL (4) The City and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Employee, while acting within the scope of the Employee's duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the City or any party affiliated with or otherwise claiming under or through it, regardless of any prior, concurrent, or subsequent active or passive negligence by the Employee (5) In the event that Employee shall serve as the chief CO executive of other City -related legal entities as provided Lh in Section 3 A(1)(c) above, then each provision of this N Section 8 E shall be equally applicable to each City- c related legal entity as though set forth in an indemnity z agreement between Employee and that legal entity E The City hereby guarantees the performance of this Q indemnity obligation by the City -related legal entity, and = shall indemnify and hold the Employee harmless r w -15- a Packet Pg 118 G8a (2) If to the Employee G Harold Duffey 1011 Eileen Way Sacramento, CA 95831 7 Execution IN WITNESS WHEREOF the Parties have executed this Agreement as of the day and year first above written "City" CITY OF GRAND TERRACE A Municipal Corporation ATTEST I Ralf "240JA ZMAI APPROVED AS TO FORM By Richard L Adams[[, City Attorney "Employee" -17- Packet Pg 120 G8b 2 COMPENSATION Sub -subsection 1" "a" (Base Salary) of Subsection "A" (Compensation & Required Employer Costs) of Section 'A" (Compensation) is hereby amended to read as follows The annual salary for the position of City Manager shall be $206,400, commencing June 1, 2016 (City Manager shall receive a retroactive check for the amount of salary increase earned from June 1, 2016 to present) An annual salary increase for cost of living and an increase based on merit will be considered by the City Council if the City's financial position makes such an increase feasible 3 REMAINING PROVISIONS OF AGREEMENT All other terms, conditions, and provisions of the Agreement, to the extent not modified with this Amendment, shall remain in full force and effect 4 Execution IN WITNESS WHEREOF the Parties have executed this Agreement as of the day and year first above written "City" "City Manager" CITY OF GRAND TERRACE A Municipal Corporption M6'Naboe, Mayor ATTEST r (__� / /I B. lt7 Pat Jacquez-�J,ar'esWO 1 APPROVED AS TO F RM By Richard L ams Il, City Attorney N N N. E N T O 00 r LO V_ 40 N O Z E Q C d E t U !C r+ w+ Q -2- Packet Pg 122 G8c 2 COMPENSATION a) Sub -subsection 1" "a" (Base Salary) of Subsection "A" (Compensation & Required Employer Costs) of Section "4" (Compensation) of the Agreement is hereby amended to read as follows The annual salary for the position of City Manager shall be = $215,000 00 commencing July 1, 2017 An annual salary increase E for cost of living and an increase based on merit will be considered r_ CD by the City Council if the City's financial position makes such an E increase feasible a CD N b) Sub -subsection "(a)" (Health Benefits) of Subsection "B " (Basic Benefits) of Section "4" (Compensation) of the Agreement is hereby amended in its entirety to read as follows c Employer Paid Medical Commencing July 1, 2017 and for the remainder of the Term of the Agreement as amended, City shall provide full family coverage in an amount equal to employees' current medical plans, full family coverage for dental and full family coverage for vision in an amount not to exceed $17,000 00 per year 2 Benefit Allowance Commencing on July 1, 2017 the Benefit Allowance shall be a 3% of base salary in the amount of $6,450 00 per year Commencing on July 1, 2018 the Benefit Allowance shall be changed to a 6% of base salary in the amount of $12,900 00 per year Commencing on July 1, 2019 the Benefit Allowance shall be changed to a 9% of base salary in the amount of $19,350 00 per year c) Sub -subsection "(c)" (Vehicle Allowance) of Subsection "B " (Basic Benefits) of Section "4" (Compensation) of the Agreement is hereby amended in its entirety to read as follows Vehicle Allowance $5,000 00 per year, Commencing July 1, 2017 d) Paragraph 4 of Sub -subsection "(f)" (Leave Allowance) of Subsection "B " (Basic Benefits) of Section "4" (Compensation) of the Agreement is c hereby amended with the addition of the following sentence at the end N of the paragraph z r E Effective immediately upon execution of this Amendment No 2, a City Manager shall be entitled to a one-time cash out of 80 hours of vacation time at the current salary rate Said cash out must be exercised by City Manager before July 1, 2017 R r w a -2- Packet Pg 124 t71 7 f,GF �,�§-, AGENDA REPORT MEETING DATE June 27, 2017 Council Item TITLE Restrict Parking on Commerce Way PRESENTED BY Alan French, Public Works Director RECOMMENDATION Staff recommends implementing the following 1 ADOPT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA ESTABLISHING PARKING RESTRICTION ON COMMERCE WAY AND AUTHORIZING CITATIONS TO VEHICLES THEREON 2 Implement restricted parking to three (3) hours on Commerce Way, between the hours of 9 00 PM - 6 00 AM 3 Authorize an appropriation of $3000 from the Gas tax fund for signs, hardware and installation 4 Direct staff to install signs and to notify County Sheriff of the new restrictions 2030 VISION STATEMENT This staff report supports Goal #2 "Maintain Public Safety" to ensure that our residents continue to enjoy an outstanding quality of life BACKGROUND City Staff and the City Council have observed a number of overnight truck parking, truck maintenance, excessive odd hours noise, loitering, trespassing and littering issues along Commerce Way that are mainly caused by overnight parking of vehicles which are on the terminus portion of Commerce Way DISCUSSION Commerce Way is classified as a Secondary Highway in the City's circulation element of the General Plan It runs west from Michigan curving south westerly before ending at a vacant field next to the 215 Freeway This area of the City is comprised mostly of industrial and vacant private parcels This stretch of road has become an unofficial commercial parking lot for various types of vehicles Businesses along these streets use their frontage for normal business operations including drop offs, pickups and employee parking Not all persons parking along the roadways in the evenings are considerate or courteous Some will litter or maintain r their vehicles along the roadway and some trespass onto private properties In the early Packet Pg 126 G9a RESOLUTION NO 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA DECLARING RESTRICTED PARKING ON COMMERCE WAY FOR LIMITED TIME PURSUANT TO SECTION 22507 OF THE CALIFORNIA VEHICLE CODE AND SECTION 10 04 310 OF THE GRAND TERRACE MUNICIPAL CODE WHEREAS, the City of Grand Terrace has the authority, under its police power, to enact regulations for the public peace, morals, and welfare, and WHEREAS, Section 22507 of the California Vehicle Code grants local authorities the authority to prohibit stopping, parking, or standing of vehicles along certain streets, or portions thereof during all or certain hours of the day, and WHEREAS, Section 22651(n) of the California Vehicle Code authorizes the removal of vehicle parked or left standing where local authorities, by resolution or ordinance, have prohibited parking and have authorized the removal of vehicles when signs are posted giving notice of removal, and WHEREAS, pursuant to Section 10 04 310 of the Grand Terrace Municipal Code the City Council is authorized to declare that when necessary to prohibit parking of vehicles upon any street or highway at all or certain hours of the day to facilitate the movement of traffic or to eliminate hazardous conditions NOW THEREFORE, BE IT RESOLVED THAT CITY COUNCIL OF THE CITY N N N OF GRAND TERRACE DOES RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS L N r Section 1 The City Council finds that all of the above recitals are true and o correct and are incorporated herein by reference w Section 2 That pursuant to California Vehicle Code 22507, the parking, s stopping, or standing of vehicles on, Commerce Way for more than three hours from 9 PM to 6 AM is prohibited on both sides of the street, from Michigan Street westerly to its a present terminus Section 3 That the City Council hereby authorizes the removal of vehicles parked or left standing in violation of the parking restrictions set forth in this resolution, pursuant to California Vehicle Code Section 22651(n) Section 4 This resolution Pursuant to Section 10 04 310 of the Grand Terrace Municipal Code, restricts parking on Commerce Way from Michigan Street westerly to its present terminus by posting signs to indicating restricted parking as such Packet Pg 128 G10 MEETING DATE TITLE PRESENTED BY AGENDA REPORT June 27, 2017 Successor Agency Item Measure I Capital Project Needs Analysis for Fiscal Year 2016-2017 through 2021-2022 Alan French, Public Works Director RECOMMENDATION RESOLUTION NO 2017- , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, APPROVING A FIVE-YEAR MEASURE I CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEAR 2017-2018 THROUGH 2O21-2022 O T &--iEel Z&ti_1 t4LL=Rr1 This staff report supports Goal #2 "Maintain Public Safety" by investing in improvements to public infrastructure BACKGROUND San Bernardino County voters approved passage of Measure I, in November of 2004 authorizing San Bernardino Associated Governments, (SANBAG) acting as the San Bernardino County Transportation Authority, to impose a one-half of one -percent retail transactions and use tax applicable in the incorporated and unincorporated territory of the County of San Bernardino The Measure I Strategic Plan requires local jurisdictions to annually adopt a Five -Year Capital Project Needs Analysis (CPNA), which documents project or program needs by fiscal year and includes the anticipated funding sources, funding amounts and project phasing where appropriate The CPNAs also demonstrate the availability of development mitigation fair share funds for projects included in the Needs Analysis CPNAs for Valley jurisdictions include projects for the Valley Freeway Interchange and Major Street Programs SANBAG staff will use these submittals, along with similar information from SANBAG departments, in a cash -flow analysis On November 15, 2016 the City Council adopted the Capital Projects Needs Analysis (CPNA) required for Measure - I Arterial funding The CPNA, as adopted, identified one project in the City where funds would improve traffic management, subject to projected availability of funds This project is "Extend Commerce Way from 900' n/o DeBerry Rd to Main Street from 0 to 4 lanes" The Master Agreement for this project will be prepared and presented to City Council at a future date -` DISCUSSION Packet Pg 130 G10 City Council Pending 06/27/2017 6 00 PM Packet Pg 132 G10a ATTACHMENT C I, DEBRA THOMAS, CITY CLERK of the City of Grand Terrace, do hereby certify that the foregoing Resolution was introduced and adopted at a regular meeting of the City Council held on the 27th day of June, 2017 by the following vote AYES NOES ABSENT ABSTAIN Debra Thomas City Clerk Packet Pg 134 G11 iTiL�:1r1►[d"10 AGENDA REPORT June 27, 2017 Council Item TITLE Approve the Family Service Association (FSA) Proposal to Manage the Senior Activity & Nutrition Program at the Senior Center PRESENTED BY Cynthia Fortune, Assistant City Manager RECOMMENDATION (1) Approve the proposal from Family Service Association (FSA) to manage Senior Activity & Nutrition Program at the Senior Center, (2) Authorize the appropriation of $10,000 from the General Fund fund balance to augment the Senior Center activities, and (3) Authorize the City Manager to execute a contract with FSA to manage Senior Activity & Nutrition Program at the Senior Center 2030 VISION STATEMENT This staff report supports our Goal #1 — Ensure our Fiscal Viability by committing to a balanced budget and Goal #4 — Develop and Implement Successful Partnerships by working collaboratively with community groups to facilitate the delivery of services benefitting our seniors BACKGROUND On February 14, 2017, City Council authorized staff to submit the City's FY2017-18 Community Development Block Grant (CDBG) funding recommendations to the County of San Bernardino Economic Development Agency Included in the recommendations was the establishment of a paid position at the Senior Center as shown below CDBG Funding Recommendations PriontV Applicant Funding Request Recommended % of Funding Funding Request 1 SB County Library Grand $10,000 $10,000 100% Terrace Branch 2 Family Services $10,000 $10,000 100% Association 3 City of Grand Terrace $21,114 $11,537 54% (Code Enforcement) ($10,000 from unprogrammed funds 4 City of Grand Terrace $25,000 $25,000 100% (Senior Program) Packet Pg 136 G11 Currently, Family Service Association (FSA), a non-profit organization, since 2006, has been managing the Senior Nutrition Program and has been serving lunch to Grand Terrace seniors center daily, Monday through Friday and delivers meals to homebound seniors weekly Funding for the Senior Nutrition Program is provided through one of the City's CDBG Grants ($10,000, as shown above) and through donations from the seniors (approximately $6,500) when they take lunch at the Senior Center Staff learned that FSA not only focuses on meal provision or nutrition outcomes, but also on how to maintain the health and functionality of older adults in senior communities by creating a safe and healthy environment in their lives Staff also learned that FSA has and currently manages several Senior and Community Centers throughout the Inland Empire Discussions between the City and FSA commenced regarding FSA not only being able to run the Senior Nutrition Program but also having the ability to manage the activities and programs for the senior citizen population in the City As a result, FSA submitted a proposal to the City that would provide both the coordination activities at the Senior Center and its Nutrition Program (Attachment A) Included with their proposal was the budget for both programs (Attachment B) FSA has informed staff that the approved $25,000 funding for the part-time position at the Senior Center, coupled with the $16,500 received to manage the Nutrition Program, totaling $41,500 is not sufficient to provide sufficient social and health activities for the seniors As shown in Attachment B, rental fees, special events and fundraising would be required to cover the costs of providing active programs to the senior community in Grand Terrace — which means that the seniors will, most likely be charged for activities, programs, and classes FSA's budget proposal shows that $50,000 (an additional $8,500) will be sufficient to manage all activities and programs FSA was asked to provide a chart/table that would show the services they would be able to offer with minimum funding (at $41,500) and show the additional activities should the full funding (at $50,000) be provided Below is a table that shows both Programs Proposed with CDBG/County Nutrition monies only ($41,500) • Open/close center • Maintain/ create monthly calendar of events and newsletter Current existing programs that occur between normal operating hours including the following • Gaming (cards, BINGO, dominoes etc ) • Movie days ONAL Proarams Proposed with • All activities listed on the left plus those listed below Arts/ Crafts including • Painting/watercolors • Jewelry making • Knitting/crochet Packet Pg 138 - G11 $39,500 Fund Title Account No Description 2017-18 Additional 2017-18 Revised Budget Proposed Request Budget 10 (Gen Fund) Senior Citizens Prgm 10-805-220 Materials & Supplies $3,000 $- $3,000 10 (Gen Fund) Senior Citizens Prgm 10-805-250 Professional / Cont Services 3,000 8,500 11,500 10 (Gen Fund) Senior Citizens Pr m 10-805-238 Utilities 25,000 - 25,000 TOTAL JU 000 8 500 ja9,500 The above FY2017-18 Proposed General Fund budget does not include the following • $25,000 CDBG grant funds for the paid position at the Senior Center, • $10,000 CDBG grant funds for the Senior Nutrition Program, and • $ 6,500 revenues collected from seniors to support the Senior Nutrition Program ATTACHMENTS • Attachment A - FSA-Grand Terrace Senior Center Proposal (PDF) • Attachment B - FSA-Grand Terrace Senior Center Proposed Budget(PDF) Cynthia A Fortune Completed 06/20/2017 8 03 PM Finance Completed 06/20/2017 8 03 PM City Attorney Completed 06/21/2017 11 27 AM City Manager Completed 06/21/2017 3 18 PM City Council Pending 06/27/2017 6 00 PM Packet Pg 140 G11a RFP- Senior Center Operator - Grand Terrace Senior Center Desert Hot Springs Desert Hot 2010- 2017 2,000 City of Desert Senior Center Springs Hot Springs Moses -Schaffer Good 2012-2013 1,500 Riverside Co Community Center Hope EDA Today, FSA successfully operates a total of four (4) Senior/Community Centers that impact approximately 11,000 individuals/25,000 family members FSA administers several programs in the community that address the physical, emotional, social and recreational needs of seniors such as On -Site Counseling Centers - Counseling Centers help seniors and families turn their lives around for the better, offering hope, and fostering courage on a daily basis Through services offered, we are able to provide growth, development, recovery, and hope to thousands of people each year A sliding scale fee is offered, to meet needs on an affordable basis reflective of family size and income Our quality services are provided by BBS registered interns, and trainee level professionals to seniors and families Services include • Individual, family, and couples counseling • Grief and loss support groups • LVN supportive services FSA's Older Adults Program provides services targeting the elderly population (age 60 or better) to prevent and/or arrest health conditions, particularly mental health, that would hinder the healthy aging of older adults The program serves the east valley region of San Bernardino County and includes an LVN that visits Senior and Community Centers to provide health talks and do vitals screening, case managers who visit homebound Seniors to do prevention assessments and provide case -management to Seniors in crisis or at risk of suicide, and clinicians who provide therapy and psychosocial groups to Seniors There is also a transportation component where seniors are driven to doctor's appointments, grocery shopping, etc Mobile Clinics — Mobile Clinics provided in partnership visit FSA's Community and Senior Centers and are available to help answer any questions, test blood pressure and blood sugar levels, and provide general medical exams and health screenings at no cost Commodities — In partnership with Feeding America, FSA provides a Commodity Food Program for low-income residents and seniors 0 M N Mobile Fresh — FSA coordinates "Mobile Fresh", our mobile grocery store that offers fresh produce and other staple food items for a much -discounted price to visit the E t centers bi-weekly or monthly depending on need Q 2 Packet Pg 142 G11a RFP- Senior Center Operator - Grand Terrace Senior Center Association became one of more than 1,000 private and public organizations to be accredited by the Council on Accreditation (COA) Accreditation is given to organizations that meet the highest national standards in delivering the best quality services to local communities COA accredited agencies are visited and evaluated every four years to ensure that they maintain excellence in service delivery In July 2014, Family Service Association successfully completed the extensive re -accreditation process The agency will remain accredited until July 2018 Dom Betro is President/CEO of Family Service Association He assumed direction of the agency in 1985 Dom has been an Instructor of Management at the University of California, Riverside (UCR) since 1989 He helped originate the Certificate Program in Not for Profit Management In addition, Dom is an Adjunct Faculty Member at California State University, San Bernardino, Notre Dame in South Bend, Indiana and in the International Development Program of Andrews University of Berrien Springs, Michigan Dom has been the recipient of numerous awards including U C Riverside Outstanding Instructor (1997), Riverside Nonprofit Agency Executives Manager of the o Year (1998), La Sierra University Social Entrepreneur of the Year (1999), California C Association of Non Profits Leadership Excellence (2000), California State San Bernardino 0 Center for Entrepreneurship Spirit of the Entrepreneur Award (2003) He has also been CS! N active in local and state politics Dom was elected to public office as Ward One Councilman for the City of Riverside from 2004-2008 Dom has a B S degree in Ua N O Psychology, and a Master's Degree in Social Work Both degrees are from Fordham o University in New York He also has a certificate in Non Profit Management from the °' d Columbia University Non Profit Institute = Veronica Dover is the Chief Operating Officer for Family Service Association She has over 22 years of management experience in the non-profit sector Veronica is the lead executive for Riverside County's HOPE Collaborative which functions as the Child Abuse Prevention Council for the county of Riverside Nationally, Veronica participates as a L key committee and active member of Alliance for Strong Children and Families assisting with the planning and coordination of national conferences and training opportunities for nonprofit leaders from around the country Veronica's duties as COO of FSA include c? provision of both administrative and program oversight In addition, Veronica oversees N e_ agency quality assurance efforts including oversight of the agency's accreditation certification through the Council on Accreditation (COA), contracts management, staff Q c development and program development In addition to her administrative work, E Veronica utilizes her license as a Marriage and Family Therapist to provide counseling services, to provide clinical supervision to therapists in training, and to train therapists a in Parent Child Interaction Therapy and Teacher Child Interaction Training She also Q holds a Graduate Certificate in Aging from Boston University E �a r w Q 4 Packet Pg 144 G11a RFP- Senior Center Operator - Grand Terrace Senior Center simply focused on meal provision or nutrition outcomes, but on how to maintain the health and functionality of older adults in the Grand Terrace community FSA will leverage our experience in the Grand Terrace area to serve its older adults and create a safe and healthy environment at the Grand Terrace Senior Center that will enhance the quality of their lives Programs Proposed Below is a list and detailed description of programs proposed for the Senior Center 1) Senior Services a) Senior Center Operations FSA's history in providing senior programming dates back to the 1980's Today, FSA has expanded its senior service component to all the senior/community centers it operates FSA is capable of providing the following senior center programs 0 • Exercise FSA can provide classes and instruction in a variety of exercise a programs including but not limited to Fit after 50, Chair Yoga, Zumba etc Q • Arts/ Crafts classes can include knitting, painting, jewelry making etc M N • Gaming FSA is familiar with the provision of various board games, card games, group games and BINGO • Social gatherings potlucks, dances and birthday celebrations CL 2) Health and Physical Fitness Services a) Health Services FSA will seek partnerships with community medical providers and/or Riverside County Public Health to provide health services including • Physicals • Medication screenings • Blood pressure/glucose screenings • Vision/hearing screening • Health education b) Physical Fitness Services d FSA can offer a variety of physical fitness programs for participants including ca • Fit After 50 Q • Yoga m • Chair Exercise E t • Square and Line Dance W Q 6 Packet Pg 146 G11a RFP- Senior Center Operator - Grand Terrace Senior Center Social media will also be utilized to outreach to the community and to publicize all center events and programs The following table lists and summarizes the staff required to manage operations and to administer the programs and services proposed Title Position/Primary Duties Staff Education & Experience Programs Administrator Administrative and Shannon Gonzalez MPA programmatic 20+years of oversight, direct supervision of experience Center staff Activity Specialist Day to day TBD Experience working operations of all with seniors, center activities activity planning Volunteer management As an experienced provider of Community/Senior Centers, FSA brings a wealth of experience in the area of daily on -site management services In addition, the larger corporate structure of FSA includes an experienced senior management and administrative team that include action teams devoted to Risk management, Continuous Quality Improvement, and Program Development This rich administrative structure supporting the operations of the Senior/Community Centers Department in whole and the Grand Terrace Senior Center as a portion of that department brings an added layer of management, oversight, development, and quality improvement In addition, FSA also has several policies and procedures in place to ensure all employees maintain necessary certifications as needed and are continually being trained on the latest information and procedures Each service location has a designated "Safety Officer" This officer is responsible for maintaining a safe and secure environment for staff and community members by conducting monthly facility safety inspections, providing monthly safety trainings to staff, attending monthly agency -wide safety meetings, preparing and submitting facility repair requests and conducting evacuation and shelter in place drills throughout the year 0 M N N For the Center, specifically, FSA will appoint/hire a qualified Activity Specialist This position will be a split position that will be responsible for both the day-to-day operations of the center and the operations of the existing senior nutrition program 0 i+ W Q Packet Pg 148 G11b ATTACHM Grand Terrace Senior Center Projected Budget FY 17/18 Family Service Association Income Grand Terrace Senior Nutrion Senior Center Program Grand Terrace Grand Terrace CDBG Funds 25,000 00 San Bernardino County Senior Nutrition Funds 16 500 00 Rental Fees 2,50000 Special Events 2,50000 Fundraising 3,50000 Income TOTAL $ 33,500 00 $ 16,500 00 Expenses Staff - Activity Specialist 50 (Senior Nutrition Title III) 20 hours $ 13 000 Taxes/Benefits (Senior Nutrition Title III) $ 3 500 Activity Specialist 50 (City CDBG) 20 hours $ 13 000 Taxes/Benefits $ 3 500 AnnualCOLA/Ad/ Sta%S'ul5ITt to all 16?5 Oit00 General Expenses Advertising $ 250 Contract Services $ 500 Fees- Professional $ 900 Insurance $ 1 000 Office Supplies $ 750 Food Supplies $ 1 200 Program Supplies $ 2 500 Minor Equipment Supplies $ 1 400 Printing $ 500 Postage $ 250 Rental Equipment $ - Repair & maint- Computer $ 500 Telephone $ - Travel Mileage $ 500 Volunteer Recognition $ 750 Special Events $ 1 500 Misc 13 e'nI Ex' p D.-ur' �Tiotall ® [$ 12 500 [ c! andll�trec. @T10/o�f[Senoor een er d1rect Excess/Deficit - - Budget Assumes Following Responsibilities City Utilities Daily Janitorial Landscaping Facility Repairs/Maintenance Equipment Rental (Copier) ' FSA Mon Fri 8 OOAM-2 OOPM Operations/Activities * $16 500 of total project cost to be FSA Senior Nutrition contribution Coordination of Facility rentals Grantlin Kind Pursuit to Expand Services Q lCO _ 0 5 U O w W Q m V m E cc u- am s m 0 a c. Q m Q Packet Pg 150 G12 n e MEETING DATE TITLE PRESENTED BY RECOMMENDATION AGENDA REPORT June 27, 2017 Council Item Award of Contract for On -Call Public Works Geotechnical Services Alan French, Public Works Director Award Professional Services Agreement for On -Call Geotechnical Services to CHJ Consultants INC 2030 VISION STATEMENT This staff report supports Goal 2 Maintain Public Safety BACKGROUND On November 15, 2016, the City Council approved a 5-Year Capital Improvement Program (CIP) that includes a Pavement Management System (PMS) The PMS evaluates existing road conditions and assigns a Pavement Condition Index (PCI) number to the streets To maximize use of existing funding sources, the PMS includes slurry seal of streets with mid -level PCI (40-70) to preserve the life of those streets an additional seven years, on average Year 1 of the CIP includes slurry seal of approximately 83 streets On April 25, 2017 the Council awarded the Slurry Seal Project to Pavement Coatings Shortly thereafter, staff requested quotes from three firms to provide geotecnical services to the City The original scope was for minimal efforts to insure the slurry meets the specifications required for the project The firm with the lowest rates/best scope provided was selected After a selection was made and a contract was prepared, processed and executed for the on -call services not to exceed $10,000 The tasks for this effort included occasional compaction testing for dig -out areas and slurry mix design review Provide a field technician for sampling and project engineer for review Also, provide optimum moisture and dry density testing and reporting The criteria used to rate the firms include understanding of the scope of work, professional skill and credentials, related experience, quality of quote and scope of work solution, all of which combined for total consideration DISCUSSION However, after research and discussions with the inspector, staff believes that it is prudent and best practice to have additional slurry testing and samples taken during the construction process as well as additional scope for testing an asphalt overlay to ensure iPackef Pg 151 G12a AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF GRAND TERRACE AND CHJ CONSULTANTS THIS AMENDMENT ("Amendment") is made and entered into this 27t" day of June, 2017, by and between the CITY OF GRAND TERRACE ("City"), a Municipal Corporation, and CHJ Consultants, Inc ("Consultant") WHEREAS, the City and the Consultant entered into an Agreement for Professional Services ("Agreement") that was effective June 2, 2017, and WHEREAS, the parties wish to amend the Agreement to add an additional scope of work and increase the compensation to cover the expanded scope of work NOW THEREFORE, in consideration of the foregoing and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree to amend the Agreement as follows Section 1 Section 1 (Consultant Services) of the Agreement is hereby amended to add an additional scope of services with is attached hereto as Exhibit "A " Section 2 1 Section 4 (Payment for Services) of the Agreement is hereby amended to increase the total sum payable to the Consultant for all services provided under the Agreement and this Amendment to Forty Thousand Dollars ($40,000 00) IN WITNESS THEREOF, the parties hereto have caused this Amendment to be executed by and through their respective authorized officers, as of the date first above written CITY CONSULTANT Grand Terrace CHJ Consultants, Inc G Harold Duffey City Manager APPROVED AS TO FORM a Richard L Adams II, City Attorney Robert Johnson, Principal N a) 2 L c d 0 m 0 U Packet Pg T 153 G13 off' `'°• 40 fl AGENDA REPORT MEETING DATE June 27, 2017 Council Item TITLE Ordinance Updates for Requirement of a Permit for Parkway Tree Pruning PRESENTED BY Alan French, Public Works Director RECOMMENDATION 1 Find that the Ordinance is categorically exempt from CEQA review pursuant to CEQA Guideline Section 15301 (Class 1) 2 Read by title only and waive further reading and introduce AN UPDATE TO ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA TO UPDATE SECTION 4 56 010 (PERMIT FEE) OF TITLE 4 (COMPREHENSIVE FEE SCHEDULES, FINES AND TAXES)AND CHAPTER 12 28 140 (MAINTENANCE AND PRUNING) AND CHAPTER 12 32 060 (TREES AND PLANTS) TO TITLE 12 (STREETS, SIDEWALKS AND PUBLIC PLACES) OF THE GRAND TERRACE MUNICIPAL CODE RELATING TO STREET TREES 2030 VISION STATEMENT This staff report supports Goal #2 "Maintain Public Safety" to ensure that our residents continue to enjoy an outstanding quality of life BACKGROUND On October 25, 2016 the City Council approved a Tree maintenance contract for removal, trimming and maintaining street trees within City street parkways As the tree maintenance is now managed by the City, there would not be any call for the residents to perform any tree maintenance effort in the public right-of-way Per existing code there is some question to the permission needed for any or all action on the trees within the public road right-of-way In review of the existing ordinance, pruning of the trees in the public right of way, was questioned as to if it could be allowed without being permitted through the encroachment permit process There was discussion with Legal Counsel on the existing Ordinance and after review it was determined that the action of pruning the trees was not clearly covered as to the need to obtain a permit or not As a result and after discussion with Counsel, it was agreed to update the existing Ordinance to clarify that pruning a tree will require a r permit The attached ordinance contains updated wording for the Municipal code to Packet Pg 155 G13a ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA TO AMENDING SECTION 4 56 010 (PERMIT FEE) OF CHAPTER 4 56 (STREET AND PARKWAY TREE PERMITS) OF TITLE 4 (COMPREHENSIVE FEE SCHEDULES, FINES AND TAXES), AND AMENDING CHAPTER 12 28 140 (MAINTENANCE AND PRUNING) AND CHAPTER 12 32 060 (TREES AND PLANTS) TO TITLE 12 (STREETS, SIDWALKS AND PUBLIC PLACES) OF THE GRAND TERRACE MUNICIPAL CODE RELATING TO STREET TREES WHEREAS, California Streets and Highways Code Section Division 2 5 charges every City legislative body to do any and all things necessary to lay out, acquire, and construct any section or portion of any street or highway within its jurisdiction WHEREAS, in 1978, the City Council of the City of Grand Terrace amended the Municipal Code with the adoption of Ordinance No 1 adopting Title 12 (Streets, Sidewalks and Public Places), WHEREAS, in 1979 the City Council of the City of Grand Terrace amended the Municipal Code with the adoption of Ordinance No 29 adopting Chapter 12 28 (Street and Parkway Trees), WHEREAS, in 1982 the City Council of the City of Grand Terrace amended the Municipal Code with the adoption of Ordinance No 62 adopting Chapter 12 32 (Conduct of Public Property -Parks), WHEREAS, the City Council of the City of Grand Terrace desires to bring consistency to the Code with an updated ordinance governing street tree maintenance NOW THEREFORE, it is hereby found, determined, and ordained by the City Council of the City of Grand Terrace, as follows SECTION 1 FINDINGS The City Council finds that all the facts, findings, and conclusions set forth above in this Ordinance are true and correct SECTION 2 AMENDING Subsection "A" of Section 456 010 (Permit Fee) of Chapter 4 56 (Street and Parkway Tree Permits) of Title 4 (Comprehensive fee schedules, fines and taxes) is hereby amended to read as follows A Trees in City streets and parkways may only be removed, planted, cut, pruned or transplanted by the homeowner under certain circumstances as provided in section 12 28 100 and only after obtaining a permit from the I 1 city PacketPg 157 1 �,G13a otherwise invalid by any court of competent jurisdiction, such invalidity shall not affect other provisions or clauses or applications of this ordinance which can be implemented without the invalid provision, clause or application, and to this end, the provisions of this ordinance are declared to be severable SECTION 8 PUBLICATION AND EFFECTIVE DATE The City Clerk shall certify to the adoption of this Ordinance and cause it to be published in a newspaper of general circulation within the City of Grand Terrace, pursuant to all legal requirements This ordinance shall become effective thirty (30) days from and after its adoption PASSED, APPROVED AND ADOPTED this ATTEST Debra Thomas City Clerk Approved as to form day of , 2017 Darcy McNaboe Mayor Richard L Adams, II City Attorney o M 00 T N City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 27th day of May, 2017, by the following vote d AYES a w NOES Q ABSENT ABSTAIN Debra Thomas City Clerk Packet Pg 159 G14 MEETING DATE AGENDA REPORT June 27, 2017 Council Item TITLE Adoption of a Resolution Setting a Public Hearing Relating to Refuse Rate Increases PRESENTED BY Alan French, Public Works Director RECOMMENDATION Adopt Resolution No 2017-_ setting forth a public hearing date of August 22, 2017, to hear matters pertaining to proposed waste and recycle rate increases 2030 VISION STATEMENT This staff report supports Goal #1 "Ensure Our Fiscal Viability" by ensuring appropriate cost recovery for services BACKGROUND The solid waste franchise agreement was originally established between the City and USA Waste In 2007, USA Waste, dba Waste Management of the Inland Empire, sold the Integrated Waste Management Agreement (Franchise Agreement) to Burrtec Waste Industries (Burrtec), and on June 12, 2007, the Council formally approved the transfer of the franchise agreement Since then, Burrtec has held the franchise agreement For further background on the history of the franchise agreement see Attachment 2 Refuse rates will typically have some level of adjustment due to Consumer Price Index increases, and/or cost related to services such as delivering waste to the landfill The existing refuse rates have not been adjusted since 2015 Burrtec Vice President Michael Arreguin met City staff on May 24, 2017 regarding the need to adjust rates At that time Mr Arreguin explained the need to increase refuse rates as the current rates are now insufficient to cover the true cost of services Rate increases are proposed for both residential and commercial customers DISCUSSION Residential Refuse Rate Adjustments Burrtec absorbed the 2016 rate increase that would have been charged to customers Exhibit A of the Resolution shows the proposed residential rate adjustments The Exhibit shows the 2015 rates that are being collected, the rate adjustment that would have been charged in 2016 and the proposed 2017 rates Table 1 and Table 2 of Exhibit A show that the proposed rate adjustment will result in the existing residential collection rates changing from $23 85 per month for 96-gallon cart service to $23 98 per month, and from $22 56 per month for 64-gallon cart service to $22 61 per month Please note the rates for both cart services have decreased from the 2015 rate Packet Pg 160 Road, Grand Terrace California, at which time all persons interested in or objecting ` to the proposed solid waste and recycling rate adjustments will be heard Proposition 218 requires that at the public hearing, the City Council must consider all written protests against the proposed fee adjustments and if written protest are received from a majority of the property owners prior to the close of the public hearing, the City Council would not be able to impose the proposed adjustments in the rates FISCAL IMPACT There is no fiscal impact to the City by the rate adjustment as it is anticipated that the cost of services will be offset by Burrtec customers FTIU T•1:li��W • Attachment 2 - Brief History of Franchise Agreement (DOCX) • Resolution Setting a Public Hearing to Adjust Refuse Rates (DOCX) • Exhibit A - Residential Rates (PDF) • Exhibit B - Commercial Rates (PDF) • Exhibit C - Special Services (PDF) APPROVALS Alan French Completed 06/21/2017 1 45 PM City Attorney Completed 06/21/2017 1 25 PM Finance Completed 06/21/2017 2 48 PM City Manager Completed 06/21/2017 3 55 PM City Council Pending 06/27/2017 6 00 PM Packet Pg 162 `�G14b RESOLUTION NO 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, DECLARING ITS INTENTION TO ADJUST THE RESIDENTIAL AND COMMERCIAL SOLID WASTE AND RECYCLING RATES AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING TO PERSONS INTERESTED OR OBJECTING TO THE PROPOSED RATE ADJUSTMENTS NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace as follows Section 1 That the Council has determined that due to changes in operating and program costs, it will consider an adjustment in the service rates for the provision of refuse and recycling collection and it has deemed that the proposed refuse rate adjustments set forth in 'Exhibit A", " E x h i b i t B" a n d " E x h i b i t C" are appropriate and reasonable All other rates existing and not separately identified in "Exhibit A", "Exhibit B" and "Exhibit C" shall remain the same Section 2 That a Public Hearing is to be conducted on the 22nd day of August, 2017, N - at the hour of 6 00 p m at the City Council Chambers, 22795 Barton Road, Grand N Terrace California, at which time all persons interested in or objecting to the proposed solid waste and recycling rate adjustments will be heard W Section 3 Notices of said solid waste and recycling rate adjustments shall be provided via U S Postal Service Mail to all residential and commercial customers of record by Burrtec Waste Industries Section 4 That said solid waste and recycling rate adjustments shall become effective on September 1, 2017, if the City Council adopts rate adjustments after the public hearing ADOPTED this 27th day of June, 2017 AYES ABSENT ABSTAIN d E w Q Packet Pg 1§4 Burrtec Waste Industries, Inc EXHIBIT A City of Grand Terrace Residential & Multi Family Barrel Rates Effective July 1, 2017 Current Proposed o Standard 96 Gallon Barrel 2015 2016 2 7 Components Rate Rate Service a/ $ 1297 $ 1326 $ 1358 1) Landfill / Disposal Transfer 333 341 2) Green Waste Disposal 274 217 Disposal/Processing Total $ 607 $ 558 Franchise Fees 15 0% 286 287 Pavement Impact Fee 3 5% 067 067 Household Haz Waste $ 032 032 032 Street Sweeping $ 096 096 096 City Fees Total $ 481 $ 482 Total j[$ Zr 5 $ 2398 Changes vs Current Rate $ 013 0 55% 2016 2017 a/ February CPI 2 4% 2 7% 90 0% 2 2% 2 4% 1) Landfill / Disposal Transfer W DA Fee per Ton $ 3938 $ 3713 Annual Refuse Tons/House 10141 1 1026 2) Green Waste Disposal Agua Mansa Fee per Ton $ 3890 $ 4047 Annual GW Tons/House 08450 06440 Changes $ $ 061 $ (0 49) $ 001 $ 013 w a `wPacket Pg 166 Burrtec Waste Industries, Inc City of Grand Terrace Commercial Barrel Rate Effective July 1, 2017 Current Proposed rox posed Standard 96 Gallon Barrel 2015 2016 20 Components Rate Rate MMUMe Service a/ $ 2333 $ 2384 $ 2441 1) Landfill / Disposal Transfer 333 341 2) Green Waste Disposal - - Disposal/Processing Total $ 333 - $ 341 Franchise Fees 15 0% 400 417 Pavement Impact Fee 3 5% 093 097 Household Haz Waste $ 032 032 032 Street Sweeping $ 096 096 096 City Fees Total $ 621 $ 642 Total $ 3424 Changes vs Current Rate $ 1 37 4 17% a/ February CPI 90 0% 1) Landfill / Disposal Transfer WDA Fee per Ton Annual Refuse Tons/House 2016 2017 2 4% 2 7% 2 2% 1 2 4% $ 3938 $ 3713 10141 1 1020 Changes $ $ 051 $ (3 33) $ (6 21) $ (32 87) Packet#g 168 Burrtec Waste Industries Inc \ City of Grand Terrace Effective July 1 2017 Commercial Bin Service 2015 Rate Components 9/1115 2016 fT 90 % of 90 % of 90 % of CPI 3 5% $ 0 254 CPI CPI 3 5% $ 0 500 0 1 % 14200 15 0% Pavement Street 2 2% 2 4% 15900 15 0% Pavement Street Bin $ 3938 Franchise Impact Sweeping Total $ 3713 Franchise Impact Sweeping Total Size Fre Service Disposal Fee a Fee b Fee Rate Service Service Disposal Fee a Fee b Fee Rate 2 1 5705 2423 1219 284 220U 5831 5971 2558 1279 299 433 10540 2 2 10075 4846 2238 522 440 10297 10544 51 17 2349 548 867 19425 2 3 15780 7269 3457 807 661 161 27 16514 7675 3628 847 1300 29964 2 4 21486 9692 4677 1091 881 21959 22486 10233 4908 11 45 1733 40505 2 5 271 39 121 15 5888 1374 11 01 27736 28402 12791 61 79 1442 21 67 50981 2 6 32870 14538 71 11 1659 1321 33593 34399 15350 7462 1741 2600 61552 Add Pickup (on site) 683 559 1 86 043 0 00 698 715 590 1 96 046 000 1547 Add Pickup (unsched) 21 36 559 404 094 0 00 21 83 2235 590 424 099 000 3348 3 1 7319 3635 1643 383 330U�13 7480 7660 3837 1725 402 650 14274 3 2 13340 7270 3092 721 66113633 13960 7675 3245 757 1300 26937 3 3 20669 10905 4736 11 05 991 21124 21631 11512 4971 11 60 1950 41224 3 4 28847 14540 6508 1519 1321 29482 301 90 15350 6831 1594 2600 56565 3 5 35317 181 74 8024 1872 1651 36094 36960 191 87 8422 1965 3250 69784 3 6 42616 21810 9664 2255 1982 43554 44599 23024 10143 2367 3900 84033 Add Pickup (on site) 683 839 228 053 0 00 698 715 885 240 056 000 1896 Add Pickup (unsched) 21 36 839 446 1 04 000 21 83 2235 885 468 1 09 000 3697 4 1 9654 4846 21 75 508 440 1 3 9866 101 03 51 17 2283 533 867 18903 4 2 17995 9692 41 53 969 881 36.90 183 91 18832 10233 4360 1017 1733 361 75 4 3 27659 14538 6330 1477 1321 516 25 28267 28945 15350 6644 1550 2600 55089 4 4 37323 19384 8506 1985 1761 689 9 38144 39059 20466 8929 2083 3467 74004 4 5 471 65 24230 10709 2499 2202 868 0 48203 49360 25583 11241 2623 4333 931 40 4 6 56550 29076 12844 29,97 2642 041 09 57794 591 81 30699 13482 31 46 5200 1 11708 Add Pickup (on site) 683 11 18 270 063 000 1, 698 715 11 81 284 066 000 2246 Add Pickup (unsched) 21 36 11 18 4 88 1 14 0 00 6 2183 2235 11 81 512 1 20 000 4048 6 1 13778 7270 31 57 737 661 256 03 14081 14419 7675 3314 773 1300 27481 6 2 26224 14540 61 15 1427 1321 496 7 26801 27444 15350 6419 1498 2600 53311 6 3 40055 21810 9280 21 65 1982 7 2 92 40936 41918 23024 9741 2273 3900 80856 6 4 53782 29080 12429 2900 2642 00& 33 54965 56284 30699 13047 3044 5200 1 08274 6 5 67561 36350 15587 3637 3303 1 26 8 69047 70704 38374 16362 3818 6500 1 35758 6 6 81339 43620 18744 4374 3963 520 40 83128 85123 46049 19676 4591 7800 1 63239 Add Pickup (on site) 683 1678 354 083 000 7 98 698 715 1771 373 087 000 2946 Add Pickup (unsched) 21 36 1678 572 1 33 0 00 45 19 21 83 2235 1771 601 1 40 000 4747 Contractor Approval 96Gal Barrel 1 1 2147 582 409 096 053 3287 21 95 22 48 614 429 1 00 1 04 3495 Add I Charges T Bins 3 yards (COD) 21 36 3635 866 202 N/A 68 39 21 83 2235 3837 911 213 N/A 71 96 96 Gal Commingled Recycling WC N/C Extra Recycling Barrel 07 212 217 Locks Burned Bin 27085 4063 N/A N/A 1 48 27681 28345 4252 N/A N/A 32597 Exchanges 5707 856 N/A N/A 65.63 5833 5973 896 N/A N/A 6869 Lock Rental (Monthly) 11 61 1 74 N/A N/A 13 35 11 87 1215 1 82 N/A N/A 1397 Lost or Stolen Bin 48365 7255 N/A N/A 556 0 49429 50615 7592 N/A N/A 58207 Overage 3248. 487 N/A N/A 37,32 33 19 3399 510 N/A N/A 3909 Replaced Key 483 072 N/A N/A 5 55 4 94 506 076 N/A N/A 582 Replaced Lock 2418 363 N/A N/A 7f81 24 71 2530 380 N/A N/A 2910 Service fee is adjusted at 90% of CPI (a) 15% of the sum of service and disposal (b) 3 5% of the sum of service and disposal G14c 2017 Grand Terrace Rates_2017 06 20 5 Comm Refuse packet Pg 170 Burrtec W, iustries, Inc City of Gra, _ _ race Effective July 1, 2017 Commercial Compactor Bin Service 2015 Rate Components 9/1/15 2016 2© t onen I 90% of 90% of 90% of CPI 3 5% $ 0 254 CPI CPI 3 5% $ 0 500 0 1 % 37500 15 0% Pavement Street 2 2% 2 4% 37500 15 0% Pavement Street Bin $ 3938 Franchise Impact Sweeping Total $ 3713 Franchise Impact Sweeping Total Size Freg Service* Disposal Fee a Fee b Fee Rate Service* Service* Disposal Fee a Fee b Fee Rate 2 1 5962 6399 1854 433 220l 6093 6239 6034 1841 430 433 149 7 2 2 10562 12798 3504 818 440 4185.84 10794 11053 12067 3468 809 867 2826- 2 3 16524 191 97 5358 1250 66116888 17293 181 01 5309 1239 1300 432 4,' 2 4 22486 25596 7212 1683 881 229 81 23533 241 35 71 50 1668 1733 582 1 c 2 5 28396 31995 9059 21 14 11 01 29021 29718 301 68 8983 2096 21 67 731 X 2 6 34385 38394 10917 2547 13 21 35141 35984 36202 10828 2527 2600 88141 Add Pickup (on -site) 683 1477 324 0 76 _ 000 698 715 1392 316 074 000 24 9i Add Pickup (unsched) 21 36 14 77 5 42 1 26 0 00 21 83 2235 1392 544 127 000 42 9E 3 1 7679 9599 2592 605 330l 7848 8036 9050 2563 598 650 208 9i 3 2 14029 191 98 4984 11 63 661 14338 14682 181 01 4917 1147 1300 401 4-1 3 3 21715 28797 7577 1768 991 221 93 22726 271 51 7482 1746 1950 610 5E 3 4 29373 38396 101 65 2372 1321 30019 30739 36202 10041 2343 2600 819 2: 3 5 37082 47995 12762 2978 1651 37898 38808 45252 12609 2942 3250 1,02861 3 6 44740 57594 15350 3582 1982 45724 46821 54303 151 69 3539 3900 1 237 3,' Add Pickup (on -site) 683 2215 435 1 01 000 698 715 2088 420 098 000 3321 Add Pickup (unsched) 21 36 22 15 6 53 1 52 0 00 21 83 2235 2088 648 1 51 000 51 2,' 4 1 10128 12799 3439 802 440 276 08 10351 10599 12067 3400 793 867 277 2E 4 2 18916 25598 6677 1558 881 536 30 19332 19796 241 35 6590 1538 1733 537 9,' 4 3 29056 38397 101 18 2361 1321 812 53 29695 30408 36202 9992 2331 2600 815 3: 4 4 391 96 511 96 13559 31 64 1761 / 088.76 40058 41019 48269 13393 3125 3467 1 092 7; 4 5 49335 63995 17000 3967 2202 36 =99 50420 51630 60336 16795 3919 4333 1,370 1: 4 6 59372 76794 20425 4766 2642 1,63999 60678 621 34 72404 201 81 4709 5200 1,646 2E Add Pickup (on -site) 683 2954 546 1 27 000 N 10 698 715 2785 525 123 000 41 4E Add Pickup (unsched) 21 36 2954 764 1 78 000 603, 21 83 2235 2785 753 1 76 000 59 4c * Service fee is adjusted at 90% of CPI (a) 15% of the sum of service and disposal (b) 3 5% of the sum of service and disposal 2017 Grand Terrace Rates-2017 06 20 7 Comm Compactor- Packet Pg 772 Bui Vaste Industries, Inc City — —rand Terrace Effective July 1, 2017 Rolloff Service 2015 Rate Components 9/1/15 2016 2,D t7/RaielG•.ompone:mfl8%iiinil 90% of 90% of 90% of CPI 3 5% CPI CPI 3 5% 0 1 % $ 5138 15 0% Franchise Pavement Impact Total 2 2% 2 4% $ 4913 15 0% Franchise Pavement Impact Total Size Tons Service* Disposal Fee a Fee b Rate Service* I Service* Disposal Fee a Fee b Rate Permanent 6 17616 Actual 2642 617 208 7 18004 18436 Actual 2765 645 21846 40 20 6 17616 Actual 2642 617 208 75 18004 18436 Actual 2765 645 21846 10 8 17616 Actual 2642 617 208 75 18004 18436 Actual 2765 645 21846 40 17616 Actual 2642 617 208 75 18004 18436 Actual 2765 645 21846 (Recycling) 40 17616 Actual 2642 617 208 75 18004 18436 Actual 2765 645 21846 (Green Waste) 40 8 19687 Actual 2953 689 2P33 -9 201 20 20603 Actual 3090 721 24414 (Compactor) Temporary 40 6 19687 30828 7577 1768 598 60 201 20 20603 29478 7512 1753 59346 20 6 19687 30828 7577 1768 598 60 201 20 20603 29478 7512 1753 59346 10 6 19687 30828 7577 1768 598 6© 201 20 20603 29478 7512 1753 59346 40 (Rent per Day) 2349 N/A 352 082 27 83 2401 2459 N/A 369 086 2914 Dump Fee 51 38 771 1 80 60 89 4913 737 1 72 5822 Additional Over 5 Tons) 51 38 771 1 80 60 89 4913 737 1 72 5822 * Service fee is adjusted at 90% of CPI (a) 15% of the sum of service and disposal (b) 3 5% of the service Perm Box serviced a minimum of four (4) times per month and left on premises full time Temp Box serviced a minimum of one time every seven (7) days v N CV N 2017 Grand Terrace Rates 2017 06 20 Packet Pg 174 Burrtec Waste Industries, Inc City of Grand Terrace Effective July 1, 2017 Residential and Commercial - Special Services Proposed Rates - 2016 8/1/16 Proposed Rates - 2017 8/1/17 Push Bin Rates Per Pick -Up F 1/week 2/week 3/week 1/week 2/week 3/week 0-25feet N/C N/C N/C N/C N/C N/C 26-50 feet $ 745 $ 1491 $ 2236 $ 763 $ 1527 $ 2290 51-75 feet $ 959 $ 1917 $ 2875 $ 982 $ 1963 $ 2944 76-100 feet $ 1065 $ 21 30 $ 31 95 $ 1091 $ 2181 $ 3272 101-125 feet $ 1171 $ 2342 $ 3515 $ 11 99 $ 2398 $ 3599 126-150 feet $ 1278 $ 2555 $ 3834 $ 1309 $ 2616 $ 3926 151-175 feet $ 1385 $ 2769 $ 41 53 $ 1418 $ 2835 $ 4253 176-200 feet $ 1491 $ 2982 $ 4472 $ 1527 $ 3054 $ 4579 Over 200 feet $ 1597 $ 31 95 $ 4792 $ 1635 $ 3272 $ 4907 90% of CPI 2 2% 2 4% G14c v N N N 2017 Grand Terrace Rates_2017 06 20 11 Speci Packet Pg 176 Burrtec Waste Industries Inc G 14 d City of Grand Terrace J July2017 EXl_ll ]',,IT B Commercial Bin Service 2015 Rate Components 9/1/15 2016 1 90% of 90% of 901. of CPI 3 5% $ 0 254 CPI CPI 3 5% $ 0 500 0 1% 14200 15 0% Pavement Street 2 2% 2 4% 15900 15 0% Pavement Street Bin $ 3938 Franchise Impact Sweeping Total $ 3713 Franchise Impact Sweeping Total Size Fre Service Dis osal Fee a Fee b Fee Rate Service Service Dis osal Fee a Fee b Fee Rate 2 1 5705 2423 1219 284 220EV 8r51 5831 5971 2558 1279 299 433 10540 2 2 10075 4846 2238 522 440 181 21 10297 10544 51 17 2349 548 867 19425 2 3 15780 7269 3457 807 661 EL79 74 16127 16514 7675 3628 847 1300 29964 2 4 21486 9692 4677 1091 881 378 2 21959 22486 10233 4908 1145 1733 40505 2 5 271 39 121 15 5888 1374 11 01 476 17 27736 28402 12791 61 79 1442 21 67 50981 2 6 32870 14538 71 11 1659 1321 4 99 33593 34399 15350 7462 1741 2600 61552 Add Pickup (on site) 683 559 1 86 043 000 14 71 698 715 590 196 046 000 1547 Add Pickup (unsched) 2136 559 404 094 0 00 31 93 21 83 2235 590 424 099 000 3348 3 1 7319 3635 1643 383 330 133 0 7480 7660 3837 1725 402 650 14274 3 2 13340, 7270 3092 721 661 250 84 13633 13960 7675 3245 757 1300 26937 3 3 20669 10905 4736 11 05 991 N384,IQ6 21124 21631 11512 4971 11 60 1950 41224 3 4 28847 14540 6508 15 19 1321 52 35 29482 301 90 15350 6831 1594 2600 56565 3 5 35317 181 74 8024 1872 1651U273 36094 36960 191 87 8422 1965 3250 69784 3 6 42616 21810 9664 2255 1982 43554 44599 23024 10143 2367 3900 84033 Add Pickup (on site) 683 839 228 053 0 00 698 715 885 240 056 000 1896 Add Pickup (unsched) 21 36 839 446 1 04 000 21 83 2235 885 468 1 09 000 3697 4 1 9654 4846 21 75 508 440 176 23 9866 101 03 51 17 2283 533 867 18903 4 2 17995 9692 4153 969 881 336 90 18391 18832 10233 4360 1017 1733 361 75 4 3 27659 14538 6330 1477 1321 513 25 28267 28945 15350 6644 1550 2600 55089 4 4 37323 19384 8506 1985 1761 689 59 38144 39059 20466 8929 2083 3467 74004 4 5 471 65 24230 10709 2499 2202N3� 48203 49360 25583 11241 2623 4333 93140 4 6 56550 29076 12844 2997 264210410,9 57794 591 81 30699 13482 3146 5200 1 11708 Add Pickup (on site) 683 11 18 270 063 000 698 715 11 81 284 066 000 2246 Add Pickup (unsched) 21 36 11 18 488 1 14 000 21 83 2235 1181 512 120 000 4048 6 1 13778 7270 31 57 737 661 266 D 14081 14419 7675 3314 773 1300 27481 6 2 26224 14540 61 15 1427 1321 496 Z 26801 27444 15350 6419 14 98 2600 53311 6 3 40055 21810 9280 2165 1982 7 2 92 409 36 41918 23024 9741 2273 3900 80856 6 4 53782 29080 12429 2900 2642 008 33 .100, 54965 56284 30699 13047 3044 5200 1 08274 6 5 67561 36350 15587 3637 3303 1 26 8 69047 70704 38374 16362 3818 6500 1 357 58 6 6 81339 43620 18744 4374 3963 1520 .40 83128 85123 46049 19676 4591 7800 1 63239 Add Pickup (on site) 683 1678 354 083 0 00 27198 698 715 1771 373 087 000 2946 Add Pickup (unsched) 21 36 1678 572 133 0 00 45 1.9 21 83 2235 1771 601 140 000 4747 Contractor Approval 96Gal Barrel 1 1 2147 582 409 096 053 3287 21 95 2248 614 429 1 00 104 3495 Add I Charges T Bins 3 yards (COD) 21 36 3635 866 202 N/A 03 21 83 2235 3837 911 213 N/A 7196 96 Gal Commingled Recycling N C N/C Extra Recycling Barrel omm 212 217 Lacks Burned Bin 27085 4063 N/A NIA 318 1 463 27681 28345 4252 N/A N/A 32597 Exchanges 5707 8 56 N/A N/A 5833 59 73 896 N/A N/A 6869 Lock Rental (Monthly) 11 61 1 74 N/A N/A 3 35 11 87 1215 1 82 N/A N/A 1397 Lost or Stolen Bin 48365 7255 N/A NIA 556 20 49429 50615 7592 N/A N/A 58207 Overage 3248 4 87 N/A N/A 37 35 3319 3399 510 N/A N/A 39 09 Replaced Key 483 072 N/A N/A 555 4 94 506 0 76 N/A N/A 5 82 Replaced Lock 2418 363 N/A N/A 27 81 24 71 2530 380 N/A N/A 2910 Service fee is adjusted at 90% of CPI (a) 15% of the sum of service and disposal (b) 3 5% of the sum of service and disposal 2017 Grand Terrace Rates_2017 05 03 5 Comm Refuse packet Pg 178 Burrtec W. dustnes Inc 1 G 14 d City of Gra _ _a race July 2017 Commercial Compactor Bin Service 2015 Rate Components 9/1/15 2016 201 ate t- onent 8y 1 90% of 901/0 of 90% of CPI 3 5% $ 0 254 CPI CPI 3 5% $ 0 500 0 1 % 37500 15 0% Pavement Street 2 2% 2 4% 37500 15 0% Pavement Street Bin $ 3938 Franchise Impact Sweeping Total $ 3713 Franchise Impact Sweeping Total Size Freg Service* Disposal Fee a Fee b Fee Rate Service* Service* Disposal Fee a Fee b Fee Rate 2 1 5962 6399 1854 433 220 MM441Y68 6093 6239 6034 1841 430 433 14975 2 2 10562 12798 3504 818 440 281 22 10794 11053 12067 3468 809 867 2826, 2 3 16524 191 97 5358 1250 661 M ffL2.9.1.90 16888 17293 181 01 5309 1239 1300 432 4,' 2 4 22486 25596 7212 1683 881 578 58 22981 23533 241 35 71 50 1668 1733 582 1 � 2 5 28396 31995 9059 21 14 11 01 726 65 29021 29718 301 68 8983 2096 21 67 731 3,' 2 6 34385 38394 10917 2547 1321 875 64 35141 35984 36202 10828 2527 2600 88141 Add Pickup (on -site) 683 1477 324 076 000 25 60 698 715 1392 316 074 000 24 M Add Pickup (unsched) 21 36 1477 542 1 26 000 42 81 21 83 2235 1392 544 127 000 42 9E 3 1 7679 9599 2592 605 330 208 05 7848 8036 9050 2563 598 650 208 91 3 2 14029 191 98 4984 11 63 661 400 35 14338 14682 181 01 4917 1147 1300 401 41 3 3 21715 28797 7577 1768 991 W6_@_ff%181 22193 22726 271 51 7482 1746 1950 6105,1 3 4 29373 38396 101 65 2372 1321 M8 30019 30739 36202 10041 2343 2600 8192,1 3 5 37082 47995 12762 2978 1651 1 024 68 37898 38808 45252 12609 2942 3250 1,02861 3 6 44740 57594 15350 3582 1982 1,2,32 4'8 457 24 46821 54303 151 69 3539 3900 1,237 3.- Add Pickup (on -site) 683 2215 435 1 01 0 00 34 34 698 715 2088 420 098 000 3321 Add Pickup (unsched) 21 36 2215 653 1 52 0 00 51 56 21 83 2235 2088 648 1 51 000 51 2,' 4 1 101 28 12799 3439 802 440 10351 10599 12067 3400 793 867 277 2E 4 2 18916 25598 6677 1558 881 5 6 30 19332 19796 241 35 6590 1538 1733 537 9', 4 3 29056 38397 101 18 2361 1321 812 53 29695 30408 36202 9992 2331 2600 815 3; 4 4 391 96 511 96 13559 31 64 1761 1 ©88 76 40058 41019 48269 13393 - —31 25 3467 1 092 7; 4 5 49335 63995 17000 3967 2202 1,36 -99 50420 51630 60336 16795 3919 4333 1,370 1: 4 6 59372 76794 20425 4766 2642 I. 1,639 99 60678 621 34 72404 201 81 4709 5200 1,646 2E Add Pickup (on -site) 683 2954 546 127 000 43 10 698 715 2785 525 1 23 000 41 4E Add Pickup (unsched) 21 36 2954 764 178 0 00 60 32 21 83 2235 2785 753 1 76 000 59 4c, * Service fee is adjusted at 90% of CPI (a) 15% of the sum of service and disposal (b) 3 5% of the sum of service and disposal 2017 Grand Terrace Rates-2017 05 03 7 Comm Compactor Packet Pg 180 rtec Waste Industries, Inc G 14 d ,,,,,y of Grand Terrace July 2017 Commercial Commingled Recycling Bin Service m 2015 Rate Components 9/1/15 2016 1S1t71RM-MCom1onen s ' /17 90% of 90% of 90% of CPI 3 5% CPI CPI 3 5% 0 1 % 15 0% Pavement 2 2% 2 4% 15 0% Pavement Bin Franchise Impact Total Franchise Impact Total Size Freq Service* Fee a Fee b Rate Service* Service* Fee a Fee b Rate 2 1 5705 856 200 67 61 5831 5971 896 209 7076 2 2 10075 1511 353 IIIIIIIIIIN119 13.9j 10297 10544 1582 369 12495 3 1 7319 1098 256 INIM 7480 7660 1149 268 9077 3 2 13340 2001 467 158 08 13633 13960 2094 489 16543 4 1 9654 1448 338 114. 0 9866 101 03 1515 354 11972 4 2 17995 2699 630 MMMY24.2 18391 18832 2825 659 22316 6 1 13778 2067 482 163 27 14081 14419 21 63 505 17087 6 2 26224 3934 918 1© 6 26801 27444 41 17 961 32522 * Service fee is adjusted at 90% of CPI (a) 15% of the sum of service and disposal (b) 3 5% of the sum of service and disposal le N N N v 2017 Grand Terrace Rates 2017 05 03 8 Comm Packet Pi882 ` Burrtec Waste Industries, Inc City of Grand Terrace July 2017 Residential and Commercial - Special Services i�,�LHIBIT C Proposed Rates - 2016 8/1/16 Proposed Rates - 2017 8/1/17 Push Bin Rates Per Pick -Up F 1/week 2/week 3/week 1/week 2/week 3/week 0-25feet N/C N/C N/C N/C N/C N/C 26-50 feet $ 745 $ 1491 $ 2236 $ 763 $ 1527 $ 2290 51-75 feet $ 959 $ 1917 $ 2875 $ 982 $ 1963 $ 2944 76-100 feet $ 1065 $ 2130 $ 31 95 $ 1091 $ 21 81 $ 3272 101-125 feet $ 1171 $ 2342 $ 3515 $ 1199 $ 2398 $ 3599 126-150 feet $ 1278 $ 2555 $ 3834 $ 1309 $ 2616 $ 3926 151-175 feet $ 1385 $ 2769 $ 41 53 $ 1418 $ 2835 $ 4253 176-200 feet $ 1491 $ 2982 $ 4472 $ 1527 $ 3054 $ 4579 Over 200 feet $ 1597 $ 31 95 $ 4792 $ 1635 $ 3272 $ 4907 90% of CPI 2 2% 2 4% 2017 Grand Terrace Rates 2017 05 03 11 Speci Packet Pg 184 G15 N MEETING DATE 11111111111111114 IWIV:101:11,tr"I -3VA RECOMMENDATION AGENDA REPORT June 27, 2017 Council & Successor Agency Item Continue Deliberations of the Budget for Fiscal Year 2017- 2018 Cynthia Fortune, Assistant City Manager 1 Continue Deliberations on the City of Grand Terrace Annual Budget for Fiscal Year 2017-2018, and 2 Approve proposed budget requests 2030 VISION STATEMENT This staff report supports City Council Goal #1 "Ensure our Fiscal Viability" through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations BACKGROUND The Proposed Budget for Fiscal Year (FY) 2017-18 was introduced on May 30, 2017 City Council was presented with the FY2016-17 Proposed Budget, proposed budget requests and use of fund balance for certain Special Revenue funds Budget deliberations continued on June 13, 2017 DISCUSSION FY2017-18 PROPOSED BUDGET BY FUND The Table below lists all the proposed revenue and expenditure budgets and the use of fund balance if reouested i City of Grand Terrace FY2017-18 Proposed Revenue. Expense & Fund Balance LFund 10 ! _ Fund Title GENERAL FUND_ Estimated Estimated Proposed Expense, Surplus or Proiected Proposed Fund ance, Use of Fund Balance $20,566 Fund Balance, 06/30/18_j 1 $835,161 Revenues, L0630/17 2017-18 $5,080,670 _2017-18 $5,060,104 $814,595 DEVELOPMENT IMPACT FEES (DIE) 11 STREET FUND j 1,434,461 12 STORM DRAIN FUND 139,657 91,900 15,900 1,000,000 0 908,100 L 15,900 526,361 155,557 13 PARK FUND 293,126 52,000 310,000 ( 258,000 35,126 19 FACILITIES FUND 280,166 15,150 50,000 34,850 245,316 Packef'Pg 186 G15 c-. City of Grand Terrace FY2017-18 Proposed Revenue, Expense & Fund Balance I Fund j 32 i Fund Title � S/ ACA PITAL PROJECTS 1 FUND Estimated Fund Balance, 06/30/17 0 Estimated Revenues, 2017-18 257,707 Proposed Surplus or Proposed Projected Use of Fund Fund Balance, Balance { 06/30/18 8 I 8 Expense, 2.01_7-18 257,699 33 I S/A DEBT SERVICE FUND 116,968 2,026,360 2,026,360 0 116,968 36 2011 TABS A & B BOND PROCEEDS 19,756,369 35,000 289,015 254,015) 19,502,354 S/A CRA PROJECTS 37 TRUST 0 0 0 0 0 CAPITAL PROJECT FUNDS 46 CAPITAL IMPROVEMENTS - STREETS 18,527 I 1,000,000 1 1,000,000 I 0 j I 18,527 CAP PRJ BARTON/COLTON 47 BRIDGE 2,337 I 0{ 0 I 0 i 2,337 j CAPITAL PROJECTS { 48 FUND O I 0 _ 0 0_ 01 I CAPITAL PROJECTS 49 FUND -PARKS 37,511 360,000 i 360,000 —V�I 0 37,511 I CAPITAL PROJECT 50 BOND PROCEEDS I I 0 239,015 I 239,015 I I 0 0 f 0 52 HOUSING AUTHORITY 12,658 50,000 I 8,200 41,800 5 5 i EQUIPMENT REPLACEMENT L 70 i RESERVE FUND TOTAL 365,141 �_ 0 27,327,954 13,092,293 I 260,000 14966,333 _ 260 000 105,141� (1.877.0401 25,453,914 PROPOSED BUDGET REQUESTS City Council was presented with the FY2017-18 Proposed Budget book Each Department Director will present their budget requests and provide additional detail Below is a summary of budget requests _ City of Grand Terrace FY2017-18 Proposed Requests � I l DEPARTMENT CITY_ COUNCIL Funding, Source Description General Fund Special Revenue Fund j Z Packet Pg 188 G15 City of Grand Terrace FY2017-18 Proposed Requests { Addition of Maint Worker II positions 2) $0 $0 Streets Street eet Improvements $0 Street Fund (DIF) I 1 $1,000,000 1 Street Improvements -Maintenance of Effort MoE LParks $50,000 Measure "1" j $333,000 Dog Park $0 Park Fund $310,000 Bond Proceeds j $50,000 Vehicles —� Maintenance Truck T_ Fixed Asset t$50,000 Grants Highway Safety Improvement Prgm (HSIP ,TOTAL PUBLIC WORKS �0 j _ HSIP Fund 4_20 000� �$ •1� !I DEPARTMENTPARTMENT PLANNING & DEV SVCS L Funding Source I_Personnel I General Fund Special Revenue Fund Reclassification of a Part-time Office Specialist to Full-time $18,300 $0 Grants_ I�—Act—ive TTra—nsportation Grant ATP) $0 ATP Fund 1 _280 000 $280,000 TOTAL PLANNING & DEVELOPMENT SVCS $18,300 it DEPARTMENT PUBLIC SAFETY -i Funding Source _ _^ Description General Fund j Special Revenue Fund Law Enforcement Contract $1,719,337 SLESF $100,000 I Traffic Additional Public Safety Services J $0 Safety $50,000 Public~� 1 Safety Svcs $20,000 TOTAL �1,719,337 1 DEPARTMENT NON -DEPARTMENTAL General Fund Website Upgrade - previously approved Council item Buxton Customer Analytics Report for retail matching, market validation, gap analysis & business retention TOTAL Funding, Source Special Revenue Fund Fixed Asset ;0 Fund $40.0 Wi GENERAL FUND REVENUE & EXPENSE As presented to City Council on May 30, 2017, below is the General Fund's proposed revenues & expenditures based on the requests listed above 11 Packet Pg 190 G15 ➢ Increase in Sales Tax (increase of $105k) the Economic Development Agreement with One Source ends on June 30, 2017, ➢ Decrease in Fines & Forfeitures a one-time revenue ($50k) was received in FY2016-17, and ➢ Increase in Use of Money & Property this includes the lease revenues the General Fund will receive from Family Service Association (FSA) for the rental of the child Care Services building ($120k) ➢ Expenditures ➢ Increase in Salaries & Benefits of $500k • 5% Merit increase previously approved by City Council ($20k), • Change to a 5-day, 40-hour work week from a 36-hour work week ($60k), • Annual budget for the Assistant City Manager (ACM) position (the current year's budget only included 50% budget of the ACM position ($120k) • Budgeting all the positions in the Finance Department in-house ($300k) ➢ Decrease in Professional/Contractual Services ($340k) due to the elimination of the Willdan Financial Services agreement and bringing the Finance positions in- house, and ➢ Decrease in Overhead Cost Allocation reductions ($160k) due to the outsourcing of the Child Care Services Program GENERAL FUND - FUND BALANCE As approved by City Council on June 27, 2016, the City Hall loan with Zions Bank was paid off totaling $1,040,090 leaving a projected fund balance at the time of $541,538 Staff stated that although this reduces the fund balance below the GFOA recommended balance of two months of operating revenue or expenditures, staff was committed to returning the fund balance to its required minimum after three (3) years at the end of FY2018-19 Staff is pleased to report that due to the upturn in the economy, and prudent spending by the City, the General Fund's fund balance has been restored to the required minimum ($833,545) in 2 years instead of 3 as shown in the table below LGeneral Fund I Amount Actual Fund Balance, June 30, 2016 _ $1,638,526 Less Zion's Bank Loan Payment ($1,040,090) $598,436 Estimated Revenues FY2016-17 $5,001,265 Year-end Projections F2016-17 ($4,785,106) i $216,159 i Estimated Revenues FY2017-18 j $5,080,670 Year-end Projections F2017-18 ,($5,060,1041 20 566 Projected Fund Balance, June 30, 2018 $835,161 Packet Pg 192 G15 FISCAL IMPACT The FY2017-18 Proposed Budget provides the funding and expenditure plan for all funds As such, it serves as the City's financial plan for the upcoming fiscal year The City Council will be kept apprised regarding actual operating results for its major funds through a monthly financial report and the Mid -Year Budget Review The Mid -Year Budget review will include an update of the FY2017-18 projected revenues and any recommended adjustment for that fiscal year budget at that time Cynthia A Fortune Completed 06/18/2017 2 53 PM Finance Completed 06/18/2017 2 53 PM City Attorney Completed 06/19/2017 2 33 PM City Manager Completed 06/21/2017 9 47 AM City Council Pending 06/27/2017 6 00 PM Packet Pg 194 G16 - ApAGENDA REPORT MEETING DATE June 27, 2017 Council & Successor Agency Item TITLE Adoption of the Fiscal Year 2017-2018 Budget PRESENTED BY Cynthia Fortune, Assistant City Manager RECOMMENDATION Adopt Resolution 2017- adopting the Annual Budget for Fiscal Year 2017-2018 2030 VISION STATEMENT This staff -report supports City Council Goal #1 "Ensure our Fiscal Viability" through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations I BACKGROUND The Proposed Budget for Fiscal Year (FY) 2017-18 was introduced on May 30, 2017 and deliberations continued on June 13, 2017 After deliberations on June 27, 2017, City Council approved the FY2017-18 Proposed Budget showing proposed revenues, expenditures and use of fund balance if needed by fund FY2017-18 PROPOSED BUDGET BY FUND The Table below lists all the proposed revenue and expenditure budgets and the use of fund balance if reauested i City of Grand Terrace _ FY2017-18 Proposed Revenue, Expense $ Fund Balance j I �FunC Fund Title 10 ; GENERAL FUND Estimated Estimated I I Proposed Expense, Surplus or Proiected Proposed Fund Balance, Use of Fund Balance $20,566 Fund Balance, 06/30/18 i $835,161 j Revenues, 06/30/17 ' _ $814,595 2017-18 $5,080,670 _2017-18 j $5,060,104 DEVELOPMENT IMPACT FEES_(DIF) 11 STREET FUND 11,434,461 ' 91,900 ' 1,o00,00o (908,100) 526,361 12 1 STORM DRAIN FUND 139,657 15,900 I 0 15,900 155,557 13 PARK FUND 293,126 52,000 I 310,000 258,000 35,126 19 i FACILITIES FUND 280,166 SPECIAL REVENUE FUNDS 14 1 SLESF (AB3229 COPS) 49,060 15,150 50,000 34,850) 245,316 100,100 100,100 0 49,060 AIR QUALITY 15 IMPROVEMENT FUND 67,959 14,100 10,500 3,600 1 71,559 , 16 GAS TAX FUND 380 449,373 I 447,401 1,972 1 2,352 j 17 TRAFFIC SAFETY FUND 1 12,835 1 10,175 1 20,000 1 (9,825) , 3,010 i Packet Pg 195 G16 %.ny v1 Wranu Terrace FY2017-18 Proposed Revenue, Expense & Fund Balance I Fund Fund Title Estimated Estimated Proposed Surplus or Projected Fund Balance, Proposed Fund Balance, 06/30/17 Use of Fund Balance�_06/30/18 Revenues, Expense, 2017-18--- 2017-18 I - - --- CAPITAL PROJECT FUNDS 46 CAPITAL } IMPROVEMENTS - J STREETS 18,527 1,000,000 1,000,000 0 18,527 47 CAP PRJ BARTON/COLTON BRIDGE 2,337 0 0 0 2,337 48 CAPITAL PROJECTS FUND 0 _ 0 0 0 0 49 CAPITAL PROJECTS FUND -PARKS 37,511 360,000 j 360,000 1 0 37,511 CAPITAL PROJECT 50 BOND PROCEEDS 0 239,015 i 239,015 0 0 � I 0i 52 HOUSING AUTHORITY 12,658 50,000 11 8,200 41,800 54,458 I r— T 70 EQUIPMENT REPLACEMENT RESERVE FUND_ j 365,141 27,327,954113,092,2931 4 0 _260,000 4.966.3331(1.877.0401 _ 260 000 105,141 I 5 453.914 j TOTAL PROPOSED BUDGET REQUESTS City Council was presented with the FY2017-18 Proposed Budget book Each Department presented their core services, any proposed budget requests if any, and highlighted their department project worksheets to provide City Council with an update on the statuses of the projects Below are summary tables of City Council approved requests F- City of Grand Terrace FY2017-18 Proposed Requests DEPARTMENT CITY COUNCIL { I � I Funding,Source Description General Fund Special Revenue Fund Council Chamber upgrades $00 Fixed Asset 11 Fund -106 500 TOTAL CITY COUNCIL 'DEPARTMENT CITY MANAGER I Fundinq Source I `} Elimination of two (2) Intern General Fund 1 Special Revenue Fund Packet Pg 197 G16 City of Grand Terrace FY2017-18 Proposed Requests DEPARTMENT PLANNING & DEV SVCS Funding, Source____ Personnel General Fund ISpecial Revenue Fund Reclassification of a Part-time Office Specialist to Full-time $18,300 $0 Grants i Active Transportation Grant (ATP) LO ATP Fund $280,000 TOTAL PLANNING & DEVELOPMENT SVCS $18,300 $280,000 ` DEPARTMENT PUBLIC SAFETY Funding Source Description General Fund Special Revenue Fund Law Enforcement Contract $1,719,337 SLESF $100,000 Additional Public Safety Services $0 Traffic I Safety $50,000 Public I Safety Svcs ; $20,000 TOTAL $1,719,337 - 7 000 DEPARTMENT NON -"DEPARTMENTAL_ ; Funding Source Special Projects General Fund Special Revenue_ Fund Website Upgrade - previously approved Council I Fixed Asset item $0 Fund $40,000 Buxton Customer Analytics Report for retail i matching, market validation, gap analysis & business retention 50 000 $01 �J TOTAL As presented to City Council on May 30, 2017, below is the General Fund's proposed revenues & expenditures based on the requests listed above City of Grand Terrace FY 2017-18 Proposed General Fund Revenue and Expenditure Report 1 2014-15 Act_ua_ls_ 2015-16 Actuals _ I I 2016-17 Pr_oi_e_cted 2017-18 Proposed_ Increase (Decrease) over(under) 2016-17 i Projected , Revenues Property Tax 1,515,189 1,605,869 1 1,715,000 1,785,000 i 408% Residual Receipts - RPTTF 1 761,318 745,963 790,000 825,000 4 43% Proceeds from Sale of_Property 0 0 340,000 0 -100 00% Franchise Fees 499,827 492,856 500,000 500,800 , 0 16% Licenses, Fees & Permits 305,879 303,161 320,125 332,700 i 3 93% Sales Tax 827,251 762,449 765,000 870,000 13 73% Packet,Pg 199 G16 LFund Fund Title DEVELOPMEN T IMPACTF Estimated Estimated Proposed Expense, Surplus or Projected I Fund Balance, 06/30/18 Proposed Fund Balance, Use of Fund Balance 908,100 Revenues, 06/30/17 2017-18 2017-18 :ES (DIF) 91,900 1,000,000 526,361 1r 1 _ STREET FUND -] 1,434,461 13 PARK FUND 293,126 52,000 1 310,000 258,000 35,126 19 ; FACILITIES FUND 280,166 15,150 50,000 34,850) 245,316 17 SPECIAL REVENUE FUNDS TRAFFIC SAFETY FUND 12,835 10,175 1 20,000 9,825 3,010 20 MEASURE "I" FUND 868,417 193,500 333,000 13( 9,500) 728,917 64 PUBLIC SAFETY FUND 50,812 0 50,000 50,000) 812 76 EIFD - ENHANCED INFRAST FIN DIST 29,189 0 28,000 (28,000) 1,189 ; SUCCESSOR AGENCY ---FS/A RDA OBLIGATION 31 RETIREMENT FUND ( 1,315,608 2,216,478 2,284,067 67,589 1,248,019 2011 TABS A & B BOND 136 ! PROCEEDS 19,756,369 35,000 289,015 254,015 { 19,502,354 I 70 EQUIPMENT REPLACEMENT j RESERVE FUND 365,141 0 260,000 260,000i_ 105,141 COMMUNITY EVENT FEE WAIVERS City Council was also presented with the fee waivers that were approved in the current year and has consented to waive the fees for FY2017-18 as summarized below Proposed Fee Waiver Requests F Organization Friends of the Blue Mountain Event ; Blue Mountain Walk Amount j $610 I Foundation of Grand Terrace Community Day 880 Memorial Day Ceremony 500 Veterans Day Ceremony Halloween in the Park 500 670 Dog Park Rummage Sale Fundraiser L 100 1 Lions Club 5k Freedom Run/Walk 1,600� Movie in the Park 655 I i SB County Sheriffs Dept National Night Out ( 625 ; 1 TOTAL 1 1 16,1140 Packet Pg 201 ��G16 SB Fire Dept Hazard Material S B Fire Household Hazard Waste Fees 17,000 SB Valley Municipal Water District Annual Settlement And Release Payments 240,000 So Ca Edison Company Energy,Usage 150,000 So Ca Gas Company Natural Gas Usage 10,000 SWRCB Fees Water Resources Control Board Fees 1— 1 0 Tyler Technologies Inc Eden Accounting Software Maint/Support ; 30,000 Venzon Wireless Cell Phone Service 10,000 I TOTAL $1,394,000 I Staff is recommending that City Council approve, with the adoption of the FY2017-18 budget a resolution that includes the list above of vendors and the approximate annual amounts that will be purchased from these vendors and exempt them from Purchasing Policy 3 01 which requires the solicitation of bids All recurring financial obligations referred to above will be reviewed and acknowledged by City Council via the City's monthly check register report' 2030 Vision and 2014-2020 Strategic Plan On May 13, 2014, the City Council approved the City of Grand Terrace 2030 Vision and 2014-2020 Strategic Plan ` The Plan's purpose is to help the City prioritize its efforts and work programs, allocating both fiscal and human resources to achieve a shared vision and goals The Plan identified five (5) main goals as follows - Ensure our fiscal viability, - Maintain public safety, - Promote economic development, - Develop and implement successful partnerships, and - Engage in Proactive Communication The Approved Budget addresses these goals in the City's Vision and Strategic Plan to balance the budget and maintain core services in a positive manner as summarized below - Maintain sheriff contract staffing level, preserving public safety, - Maintain City Hall staffing to provide adequate levels of service in core function areas, - Provide necessary resources to implement the Economic Development Strategic Plan, develop successful partnerships and an effective communications program, and, - Maintain adequate General Fund reserves FISCAL IMPACT The FY2017-18 Budget provides the funding and expenditure plan for all funds As ,Packef,Pg�203 G16a RESOLUTION NO 2017- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2017-2018 WHEREAS, A Proposed Budget for Fiscal Year 2017-2018 was introduced during a regularly scheduled City Council meeting on May 30, 2017, and WHEREAS, Continued Deliberations for the Annual Budget for Fiscal Year 2017- 2018 was continued during a regularly scheduled City Council meeting on June 13, 2017 and June 27, 2017, and WHEREAS, the City Manager has heretofore submitted to the City Council a Proposed Budget for the City for Fiscal Year 2017-2018, a copy of which, as may have been amended by the City Council, is on file in the City Clerk's Department and is available for public inspection, and WHEREAS, the said Proposed Budget contains estimates of the services, activities and projects comprising the budget, and contains expenditure requirements and the resources available to the City, and WHEREAS, the said Proposed Budget contains the estimates of uses of fund balance as required to stabilize the delivery of City services during periods of operational deficits, and WHEREAS, the City Council was presented with the proposed fee waivers for Fiscal Year 2017-18, and WHEREAS, the City Council authorizes payment of expenses incurred by means of a check register prepared by the Finance Department and approved at regular meetings of City Council, and WHEREAS, said expenses are recurring in nature, the amounts having been previously approved by ordinance or resolution or otherwise entailing normal, administrative expenses including tax deposits, utility costs, storage fees and related costs of doing business, and WHEREAS, the City Council was presented with the proposed list of recurring financial obligations for Fiscal Year 2017-18, and WHEREAS, the City Council has made such revisions to the Proposed Budget as so desired, and WHEREAS, the Proposed Budget conforms with the City's 2030 Vision and 2014-2020 Strategic Plan, and Packet Pg 205 G16a I, DEBRA THOMAS, CITY CLERK of the City of Grand Terrace, California, do hereby - ' certify that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 27th day of June, 2017, by the following vote AYES NOES ABSENT ':63UIWi Debra Thomas, City Clerk APPROVED AS TO FORM City Attorney Packet Pg ' 207 `^ Attachment Attachment A to Resolution [Revision 3] (2216 Adoption of Fiscal Year 2017-2018 Budget) Attachment Attachment A to Resolution [Revision 3] (2216 Adoption of Fiscal Year 2017-2018 Budget) Q .a O Cr ��G16b City of Grand Terrace FY2017-18 Adopted Revenue, Expense & Fund Balance Estimated Adopted Adopted Fixed Proiected Fund Revenues, Expenditures, Asset Balance, FY2017-18 FY2017-18 Replacements June 30, 2018 Fund Fund Title 5,080,670 5,060,104 - 835,161 10 GENERAL FUND 91,900 1,000,000 - 526 361 11 STREET FUND 15 900 - - 155 557 12 STORM DRAIN FUND 52 000 310 000 - 35,126 13 PARK FUND 15 150 50 000 - 245,316 19 FACILITIES FUND 100 100 100 100 - 49 060 14 SLESF (AB3229 COPS) 14,100 10,500 - 71 559 15 AIR QUALITY IMPROVEMENT FUND 449 373 447 401 - 2,352 16 GAS TAX FUND 10 175 20 000 - 3,010 17 TRAFFIC SAFETY FUND 193 500 333 000 - 728 917 20 MEASURE "I" FUND 1 000 - - 197 074 25 SPRING MOUNTAIN RANCH 12 850 12 850 - 397 26 LNDSCP & LGTG ASSESSMENT DIST 8 000 8 000 - 3,704 62 LIGHT UP GRAND TERRACE 500 500 - 441 63 GT ILLEGAL FIREWORKS ENFORCEMENT - 50 000 - 812 64 PUBLIC SAFETY FUND 22 800 - - 39,177 67 PUBLIC EDUCATIONAL & GOVT ACCESS - 28 000 - 1 189 76 EIFD - ENHANCED INFRAST FIN DIST 8 000 5 000 - 1 429 773 21 WASTE WATER DISPOSAL FUND 46 537 46 537 - (0) 22 CDBG - COMM DEV BLOCK GRANT 25 000 25 000 - 9 645 61 COMMUNITY BENEFITS FUND 60 178 34 984 - 33 929 65 SENIOR BUS PROGRAM FUND - - - 32 66 CAL RECYCLE GRANT 280 000 280 000 - - 73 ACTIVE TRANSPORTATION PRGRM FUND 420,000 420,000 - - 74 HIGHWAY SAFETY IMPROV PROGRAM - - - - 75 EMPG - EMER MGMT PREP GRANT 2,216 478 2 284 067 - 1 248,019 31 S/A RDA OBLIGATION RETIREMENT FUND 257,707 257 699 - 8 32 S/A CAPITAL PROJECTS FUND 2 026 360 2 026 360 - 116 968 33 S/A DEBT SERVICE FUND 35 000 289 015 - 19 502 354 36 2011 TABS A & B BOND PROCEEDS - - - - 37 S/A CRA PROJECTS TRUST 1 000 000 1 000 000 - 18 527 46 P CAPITAL IMPROVEMENTS - STREETS - - - 2 337 47 CAP PRJ BARTON/COLTON BRIDGE - - - - 48 CAPITAL PROJECTS FUND 360 000 360,000 - 37 511 49 CAPITAL PROJECTS FUND- PARKS 239 015 239 015 - - 50 CAPITAL PROJECT BOND PROCEEDS 50,000 8200 - 54,458 52 HOUSING AUTHORITY 1 - - 260 000 105 141 70 EQUIPMENT REPLACEMENT RESERVE FUND 13 092 293 14 706 333 260 000 25 453 914 Packet Pg 212 Attachment Attachment A to Resolution [Revision 3] (2216 Adoption of Fiscal Year 2017-2018 Budget) rr City of Grand Terrace 2017-18 Citywide Adopted Revenues ($13,092,293) f E3 Transfers In i 1 i I I t © W I wi j Rec 2 i I i ■ USE & f I S MIS 1 I v for Services c7b ® Gas Tax 0 Licenses Fees & Permits 2 7% 3 9% Property Tax $ 3 958 328 30 2% Residual Receipts RPTTF 825 000 6 3% Franchise Fees 500 800 3 8% Licenses Fees & Permits 514 700 3 9% Sales Tax 1 060 000 8 1% Gas Tax 358 073 2 7% Intergovernmental Revenue/Grants 937 115 7 2% Charges for Services 139 520 1 1 % Fines & Forfeitures 86 200 0 7% Miscellaneous 138 650 1 1 % Use of Money & Property 255 025 1 9% Waste Water Receipts 300 000 2 3% Transfers In 4 018 882 30 7% TOTAL $ 13 092 293 Residual Receipts RPTTF 6 3% I h e Fees 3 8/ Q Packet Pg' 216- M x MO M z CA M M r ,s 00 Attachment Attachment A to Resolution [Revision 3] (2216 Adoption of Fiscal Year 2017-2018 Budget) W G16b City of Grand Terrace 2017-18 City-wide Adopted Expenditures ($14,966,333) o Salaries I] Transfers Out 10 6% p Benefits 26 9% 5 4% G Materials & Supplies 12% s ! 1 ' t i i i i yt ® Utilities f 14% „ li Capita Projects 11 0% O Equipment ® Professional / Contractual o Lease of Services 0 5/o Facility/Equipment 43 0% 0 1% Salaries $ 1 586 010 10 6% Benefits 801 730 5 4% Materials & Supplies 177 281 1 2% Professional/Contractual Services 6435,765 43 0% Lease of Facility/Equipment 8,000 0 1% Equipment 75 000 0 5% Capital Projects 1,649 015 11 0% Utilities 214 650 1 4% Debt Service - 0 0% Overhead Cost Allocation - 0 0% Transfers Out 4 018 882 26 9% $ 14,966,333 PacketPg 220 C Z v I�Z- Attachment Attachment A to Resolution [Revision 3] (2216 Adoption of Fiscal Year 2017-2018 Budget) G16b City of Grand Terrace FY 2017-18 Adopted Revenue & Expense Summary by Category Revenues Property Tax Residual Receipts - RPTTF Proceeds from Sale of Property Franchise Fees Licenses, Fees & Permits Sales Tax Gas Tax Intergovernmental Revenue/Grants Charges for Services Fines & Forfeitures Miscellaneous Use of Money & Property Waste Water Receipts Transfers In Expenditures Salaries Benefits Materials & Supplies Professional/Contractual Services Lease of Facility/Equipment Equipment Capital Projects Utilities Debt Service Overhead Cost Allocation Transfers Out Total Revenues Total Expenditures General Fund Development Impact Special Revenue Fees Fund $1 785 000 $0 $12 850 825,000 0 0 0 0 0 500 800 0 0 332 700 168 000 14 000 870 000 0 190 000 0 0 358,073 25,000 0 122 800 138 220 1,300 0 75 700 0 10,500 83,250 0 3,000 145 000 5 650 5 375 300 000 0 0 0 0 95,800 5 080 670 174 950 812 398 1,172,746 0 137 844 613 767 0 114,157 177,281 0 0 2,921,260 0 580 080 8 000 0 0 0 0 0 0 50,000 0 132,000 0 82,520 0 0 0 (90,750) 0 90 750 125,800 1,310,000 5,000 5 060 104 1 360 000 1 010 351 Impact to Fund Balance Revenues 5,080 670 174 950 812 398 Expenditures 5 060 104 1 360 000 1,010,351 Net - Increase to or (Use of) Fund Balance 20,566 (1,185,050) (197,953) PacketPg 224 G16b City of Grand Terrace FY 2017-18 Adopted Revenue & Expense Summary by Category Equipment Capital Proiect Fund Housing Authority Replacement Reserve Fund Revenues Property Tax $0 $0 $0 Residual Receipts - RPTTF 0 0 0 Proceeds from Sale of Property 0 0 0 Franchise Fees 0 0 0 Licenses Fees & Permits 0 0 0 Sales Tax 0 0 0 Gas Tax 0 0 0 Intergovernmental Revenue/Grants 0 0 0 Charges for Services 0 0 0 Fines & Forfeitures 0 0 0 Miscellaneous 0 50,000 0 Use of Money & Property 0 0 0 Waste Water Receipts 0 0 0 Transfers In 1,599,015 0 0 Total Revenues $1,599,015 50 000 ! Expenditures Salaries 0 0 0 Benefits 0 0 0 Materials & Supplies 0 0 0 Professional/Contractual Services 0 8 070 185,000 Lease of Facility/Equipment 0 0 0 Equipment 0 0 75,000 Capital Projects 1,599,015 0 0 Utilities 0 130 0 Debt Service 0 0 0 Overhead Cost Allocation 0 0 0 Transfers Out 0 0 0 Total Expenditures $1,599,015 8 200 260 000 Impact to Fund Balance Revenues 1 599 015 50 000 - Expenditures 1 599 015 8200 260 000 Net - Increase to or (Use of) Fund Balance - 41,800 (260,000) Packet Pg 226 C Z v Attachment Attachment A to Resolution [Revision 3] (2216 Adoption of Fiscal Year 2017-2018 Budget) C Z v C Z v Attachment Attachment A to Resolution [Revision 3] (2216 Adoption of Fiscal -Year 2017-2018 Budget) G16b Cjty of Grand Terrace FY 2017-18 Adopted Revenue & Expense Detail by Fund CATEGORY GENERAL FUND FUND NUMBER & TITLE 10 GENERAL FUND Revenues Property Tax $1,785,000 Residual Receipts - RPTTF 825,000 Proceeds from Sale of Property 0 Franchise Fees 500,800 Licenses, Fees & Permits 332,700 Sales Tax 870,000 Gas Tax 0 Intergovernmental Revenue/Grants 25,000 Charges for Services 138,220 Fines & Forfeitures 75,700 Miscellaneous 83,250 Use of Money & Property 145,000 Waste Water Receipts 300 000 Transfers In 0 ' Total Revenues 5 080 670 Expenditures Salaries 1,172,746 Benefits 613,767 Materials & Supplies 177,281 Professional/Contractual Services 2,921,260 Lease of Facility/Equipment 8,000 Equipment 0 Capital Projects 0 Utilities 132,000 Debt Service 0 Overhead Cost Allocation (90,750) Transfers Out 125,800 Total Expenditures $5.060. 004 Impact to Fund Balance Revenues 5,080,670 Expenditures 5 060 104 Net - Increase to or (Use of) Fund Balance 0 566 GRAND TOTAL $1,785,000 825,000 0 500,800 332,700 870,000 0 25,000 138,220 75,700 83 250 145,000 300,000 0 5.080.670 $1,172,746 613,767 177,281 2,921,260 8 000 0 0 132 000 0 (90,750) 17;; Ann $5.060.104 5,080,670 5,060,104 Packet Pg 232 C Z v CP M a P M M z c M I P 4 �z Attachment Attachment A to Resolution [Revision 3] (2216 Adoption of Fiscal Year 2017-2018 Budget) G16b City of Grand Terrace FY 2017-18 Adopted Development Impact Fees (DIF) Revenue and Expenditure Report Revenues Property Tax Residual Receipts - RPTTF Proceeds from Sale of Property Franchise Fees Licenses, Fees & Permits Sales Tax Gas Tax Intergovernmental Revenue/Grants Charges for Services Fines & Forfeitures Miscellaneous Use of Money & Property Waste Water Receipts Transfers In Total Revenues Increase (Decrease) 2014-15 2015-16 2016-17 2017-18 over(under) 201617 Actuals Actuals Protected Adopted Projected 252 546 87,666 269 734 168 000 -37 72% 1,261 3 987 1 300 -67 39% 1,016 3 960 9 347 5,650 -39 55% 73 978 - - - 327,540 92,887 283,068 174,950 -38 20% Expenditures by Category Salaries - - - - Benefits - - - - Materials & Supplies - - - - Professional/Contractual Services - - - - Lease of Facility/Equipment - - - - Equipment - - - - Capital Projects - - 3,000 50 000 1566 67% Utilities - - - - Debt Service - - - - Overhead Cost Allocation - - - - Transfers Out - 70 160 87 098 1 310 000 1404 05% Total Expenditures - 70,160 90,098 1,360,000 1409 47% Revenues 327,540 92 887 283 068 174 950 -38 20% Expenditures by Category - 70 160 90 098 1 360 000 1409 47% Surplus or Approved Use of Fund Balance $ 327,540 $ 22,727 $ 192,970 $ (1,185,050) Q Packet Pg 236 G16b City of Grand Terrace FY 2017-18 Adopted Revenue & Expense Detail by Fund DEVELOPMENT IMPACT FEES QIF) FUND NUMBER & TITLE GRAND TOTAL Revenues Property Tax $0 Residual Receipts - RPTTF 0 Proceeds from Sale of Property 0 Franchise Fees 0 Licenses, Fees & Permits 168,000 Sales Tax 0 Gas Tax 0 Intergovernmental Revenue/Grants 0 Charges for Services 1,300 Fines & Forfeitures 0 Miscellaneous 0 Use of Money & Property 5 650 Waste Water Receipts 0 Transfers In 0 Total Revenues 174 950 Expenditures Salaries $0 Benefits 0 Materials & Supplies 0 Professional/Contractual Services 0 Lease of Facility/Equipment 0 Equipment 0 Capital Projects 50 000 Utilities 0 Debt Service 0 Overhead Cost Allocation 0 Transfers Out 1 310 000 Total Expenditures $1.360. 000 Impact to Fund Balance Revenues 174,950 Expenditures 1 360 000 Net - Increase to or (Use of) Fund Balance 1$1.185.0501 m N N Packet Pg 238 x W M M � Z C C M C M z C CI� M a No M M Z C z a CA m Attachment Attachment A to Resolution [Revision 3] (2216 Adoption of Fiscal Year 2017-2018 Budget) ):P Cr City of Grand Terrace FY 2017-18 Adopted Special Revenue Funds Revenue and Expenditure Report Revenues Property Tax Residual Receipts - RPTTF Proceeds from Sale of Property Franchise Fees Licenses Fees & Permits Sales Tax Gas Tax Intergovernmental Revenue/Grants Charges for Services Fines & Forfeitures Miscellaneous Use of Money & Property Waste Water Receipts Transfers In Total Revenues Expenditures by Category Increase (Decrease) 2014-15 2015-16 2016-17 2017-18 over(under) 2016-17 Actuals Actuals Proiected Adopted Projected $ 12,247 $ 12,153 $ 13,643 $ 12 850 15,242 14,470 8 337 14 000 195,439 198,417 180,000 190 000 324,738 272,994 293,000 358,073 106 251 118 583 141 799 122 800 18 099 16 210 6 526 10 500 - - 4 636 3 000 195,204 3,077 43 534 5 375 90 579 380 354 95 455 95 800 957,799 1,016,258 786,930 812,398 581% 67 93% 5 56% 22 21 % -13 40% 60 89% -87 65% 0 36% 3 24% Salaries 51,592 109,923 186,637 137 844 -26 14% Benefits 31,978 19,091 83,961 114,157 35 96% Materials & Supplies - I - 3,669 - Professional/Contractual Services 212,151 430,117 513 223 580 080 Lease of Facility/Equipment - - - - Equipment 59 708 75 743 32,932 - -100 00% Capital Projects - - 38 479 - -100 00% Utilities 81,015 80,619 83485 82,520 -116% Debt Service - - - - Overhead Cost Allocation 47 354 48 379 80,955 90,750 12 10% Transfers Out - 833 4 364 5 000 14 57% Total Expenditures 483,798 764,705 1,027,705 1,010,351 -1 69% Revenues 957 799 1 016 258 786 930 812,398 3 24% Expenditures by Category 483 798 764 705 1 027 705 1 010,351 -1 69% Surplus or Approved Use of Fund Balance $ 474,001 $ 251,553 $ (240,775) $ (197,953) m a� a m 00 0 N N N R m R 0 N LL 0 0 c 0 a 0 Q T N N M 0 N d o_ c 0 3 O M! d 0 a c d E r 0 0 Y Q c m E L V A PacketPg 242 `G16b City of Grand Terrace FY 2017-18 Adopted Revenue & Expense Detail by Fund CATEGORY SPECIAL REVENUE FUNDS FUND NUMBER & TITLE 20 25 26 62 MEASURE I" SPRING RANCH LNDSCP & LGTG LIGHT UP FUND TRAFFIC ASSESSMENT GRAND MITIGATION DIST TERRACE Revenues $0 $0 $12,850 $0 Property Tax 0 0 0 0 Residual Receipts - RPTTF 0 0 0 0 Proceeds from Sale of Property 0 0 0 0 Franchise Fees 0 0 0 0 Licenses, Fees & Permits 190,000 0 0 0 Sales Tax 0 0 0 0 Gas Tax 0 0 0 0 Intergovernmental Revenue/Grants 0 0 0 0 Charges for Services 0 0 0 0 Fines & Forfeitures 0 0 0 3,000 Miscellaneous 3,500 1,000 0 0 Use of Money & Property 0 0 0 0 Waste Water Receipts - 0 0 0 5,000 Transfers In 193 500 1 000 12 850 8 000 Total Revenues Expenditures 0 0 0 0 Salaries 0 0 0 0 Benefits 0 0 0 0 Materials & Supplies 300,000 0 5,030 8,000 Professional/Contractual Services 0 0 0 0 Lease of Facility/Equipment 0 0 0 0 Equipment 0 0 0 0 Capital Projects 0 0 4,520 0 Utilities 0 0 0 0 Debt Service 33,000 0 3,300 0 Overhead Cost Allocation 0 0 0 0 Transfers Out 333 000 �0 12 850 8 0 00 Total Expenditures Impact to Fund Balance 193,500 1,000 12 850 8 000 Revenues 333,000 0 12,850 8,000 Expenditures 139 500 1 000 100 Net - Increase to or (Use of) Fund Balance PacketPg 244 G16b City of Grand Terrace FY 2017-18 Adopted Revenue & Expense Detail by Fund SPECIAL REVENUE FUNDS FUND NUMBER & TITLE GRAND TOTAL Revenues $12,850 Property Tax 0 Residual Receipts - RPTTF 0 Proceeds from Sale of Property 0 Franchise Fees 14,000 Licenses, Fees & Permits 190,000 Sales Tax 358,073 Gas Tax 122,800 Intergovernmental Revenue/Grants 0 Charges for Services 10,500 Fines & Forfeitures 3,000 Miscellaneous 5,375 Use of Money & Property 0 Waste Water Receipts 95,800 Transfers In 812 398 Total Revenues Expenditures $137,844 Salaries 114,157 Benefits 0 Materials & Supplies 580,080 Professional/Contractual Services 0 Lease of Facility/Equipment 0 Equipment 0 Capital Projects 82,520 Utilities 0 Debt Service 90,750 Overhead Cost Allocation 5,000 Transfers Out $1.010. 551 Total Expenditures Impact to Fund Balance 812,398 Revenues 1,010,351 Expenditures 7 953 Net - Increase to or (Use of) Fund Balance PacketPg 246 C Z v �Z* rM Z a Attachment Attachment A to Resolution [Revision 3] (2216 Adoption of Fiscal Year 2017.2018 Budget) G16b City of Grand Terrace FY 2017-18 Adopted Revenue & Expense Detail by Fund CATEGORY ENTERPRISE FUND FUND NUMBER & TITLE 21 WASTEWATER DISPOSAL FUND Revenues Property Tax $0 Residual Receipts - RPTTF 0 Proceeds from Sale of Property 0 Franchise Fees 0 Licenses, Fees & Permits 0 Sales Tax 0 Gas Tax 0 Intergovernmental Revenue/Grants 0 Charges for Services 0 Fines & Forfeitures 0 Miscellaneous 0 Use of Money & Property 8,000 Waste Water Receipts 0 Transfers In 0 Total Revenues 8 000 Expenditures Salaries 0 Benefits 0 Materials & Supplies 0 Professional/Contractual Services 5,000 Lease of Facility/Equipment 0 Equipment 0 Capital Projects 0 Utilities 0 Debt Service 0 Overhead Cost Allocation 0 Transfers Out 0 Total Expenditures 5 000 Impact to Fund Balance Revenues 8,000 Expenditures 5,000 Net - Increase to or (Use of) Fund Balance 3 000 GRAND TOTAL $0 0 0 0 0 0 0 0 0 0 0 8,000 0 0 000 $0 0 0 5,000 0 0 0 0 0 0 0 5 000 8,000 5 000 3 000 m tM 3 m 00 0 N 0 N L R N_ U. 0 c 0 a 0 v a cc N c 0 N d m c 0 0 N d w 0 a c d E m a c m E s 0 m a PacketPg 250 f C Z v r.,� z a CO) Attachment Attachment A to Resolution [Revision 3] (2216 Adoption of Fiscal Year 2017-2018 Budget) M G16b City of Grand Terrace FY 2017-18 Grant Funds Revenue and Expenditure Report Revenues Property Tax Residual Receipts - RPTTF Proceeds from Sale of Property Franchise Fees Licenses Fees & Permits Sales Tax Gas Tax Intergovernmental Revenue/Grants Charges for Services Fines & Forfeitures Miscellaneous Use of Money & Property Waste Water Receipts Transfers In Total Revenues Expenditures by Category Salaries Benefits Materials & Supplies Professional/Contractual Services Lease of Facility/Equipment Equipment Capital Projects Utilities Debt Service Overhead Cost Allocation Transfers Out Total Expenditures Increase (Decrease) 2014-15 2015-16 2016-17 2017-18 over(under) 2016 17 Actuals Actuals Proiected Adopted Projected 20,106 38 490 76 618 789 315 930 20% 245 2,400 3 39 103 - -100 00% - 27 500 28 637 40,000 39 68% 20,109 66,029 105,603 831,715 687 59% 9,681 30,567 114 935 276 01 % 4 351 21,418 9 991 -53 35% 20,106 32,234 28 034 676,595 5 000 - -100 00% 11,825 - -100 00% - - 5 455 5 000 -8 34% 20,106 46,266 102,299 806,521 688 40% Revenues 20,109 66 029 105,603 831,715 687 59% Expenditures by Category 20,106 46,266 102 299 806,521 688 40% Surplus or Approved Use of Fund Balance $ 3 $ 19,763 $ 3,304 $ 25,194 w m a m 00 0 N r- 0 N m R U N U. 0 0 c 0 a 0 Q w N N. M c 0 N m c 0 0 M! N 0 Q c m E s 0 0 a c m E s m Q PacketPg 254 G16b City of Grand Terrace FY 2017-18 Adopted Revenue & Expense Detail by Fund CATEGORY GRANTFUNDS FUND NUMBER & TITLE 73 74 75 ACTIVE HIGHWAY EMER MGMT GRAND TRANSP SAFETY PREP GRANT- TOTAL PGM - ATP IMP - HSIP EMPG Revenues $0 $0 $0 $ 0 Property Tax 0 0 0 0 Residual Receipts - RPTTF 0 0 0 0 Proceeds from Sale of Property 0 0 0 0 Franchise Fees 0 0 0 0 Licenses, Fees & Permits 0 0 0 0 Sales Tax 0 0 0 0 Gas Tax 280,000 420,000 0 789,315 Intergovernmental Revenue/Grants 0 0 0 0 Charges for Services 0 0 0 0 Fines & Forfeitures 0 0 0 2,400 Miscellaneous 0 0 0 0 Use of Money & Property 0 0 0 0 Waste Water Receipts 0 0 0 40,000 Transfers In 280 000 $420,000 -$-0- 831 715 Total Revenues Expenditures 25,000 50,000 0 114,935 Salaries 0 0 0 9,991 Benefits 0 0 0 0 Materials & Supplies 255,000 370,000 0 676,595' Professional/Contractual Services 0 0 0 0 Lease of Facility/Equipment 0 0 0 0 Equipment 0 0 0 0 Capital Projects 0 0 0 0 Utilities 0 0 0 0 Debt Service 0 0 0 0 Overhead Cost Allocation 0 0 0 5,000 Transfers Out $280,000 $420.OEO $0 806 521 Total Expenditures Impact to Fund Balance 280,000 420,000 0 831,715 Revenues 280,000 420 000 0 806,521 Expenditures $0 $0 10 25 194 Net - Increase to or (Use of) Fund Balance Packet 139 256 1 C N, Cn 00 W E P CP M a P ):0 c) M z Attachment Attachment A to Resolution [Revision 3] (2216 Adoption of Fiscal Year 2017-2018 Budget) N C n n M y CO) O M G16b City of Grand Terrace FY 2017-18 Succesor Agency Revenue and Expenditure Report Increase (Decrease) 2014-15 2015-16 2016-17 2017-18 over(under) 2016-17 Actuals Actuals Protected Adopted Projected Revenues Property Tax $ 1447,785 $ 2,268,226 $ 2,190,014 $ 2 160 478 -1 35% Residual Receipts - RPTTF - - - - Proceeds from Sale of Property - - - - Franchise Fees - - - - Licenses, Fees & Permits - - - - Sales Tax - - - - Gas Tax - - - - Intergovernmental Revenue/Grants - - - - Charges for Services - - - - Fines & Forfeitures - - - - Miscellaneous - - - - Use of Money & Property 31 528 76,064 82,601 91 000 10 17% Waste Water Receipts - - - - Transfers In 22 564 097 2509,414 2 230 078 2 284 067 2 42% Total Revenues 24,043,410 4,853,704 4,502,693 4,535,545 0 73% Expenditures by Category Salaries 150 390 148,586 186,942 160 485 -14 15% Benefits 57 940 49 282 30,095 63 814 112 04% Materials & Supplies - - - - Professional/Contractual Services 1,641,027 1,436,317 2 016 187 2 059 760 Lease of Facility/Equipment - - - - Equipment - - - - Capital Projects - - - - Utilities - - - - Debt Service - - - - Overhead Cost Allocation - - - - Transfers Out 22 564 097 2 509 414 2 209 678 2 573 082 16 45% Total Expenditures 24,413,454 4,143,599 4,442,902 4,857,141 9 32% Revenues 24,043,410 4,853,704 4,502 693 4,535,545 0 73% Expenditures by Category 24,413,454 4,143 599 4 442 902 4 857 141 9 32% Surplus or Approved Use of Fund Balance $ (370,044) $ 710,105 $ 59,791 $ (321,596) PacketPg 260 G16b City of Grand Terrace - FY 2017-18 Adopted Revenue & Expense Detail by Fund CATEGORY SUCCESSOR AGENCY FUND NUMBER & TITLE 37 S/A CRA GRAND PROJECTS TOTAL TRUST Revenues $0 $ 2,160,478 Property Tax 0 0 Residual Receipts - RPTTF 0 0 Proceeds from Sale of Property 0 0 Franchise Fees 0 0 Licenses, Fees & Permits 0 0 Sales Tax 0 0 Gas Tax 0 0 Intergovernmental Revenue/Grants 0 0 Charges for Services 0 0 Fines & Forfeitures 0 0 Miscellaneous 0 91,000 Use of Money & Property 0 0 Waste Water Receipts 0 2,284,067 Transfers In $4.535.545 Total Revenues Expenditures 0 160,485 Salaries 0 63,814 Benefits 0 0 Materials & Supplies 0 2,059,760 Professional/Contractual Services 0 0 Lease of Facility/Equipment 0 0 Equipment 0 0 Capital Projects 0 0 Utilities 0 0 Debt Service 0 0 Overhead Cost Allocation 0 2573,082 Transfers Out $4.857. 441 Total Expenditures Impact to Fund Balance 0 4,535,545 Revenues 0 4857,141 Expenditures 321 596 Net - Increase to or (Use of) Fund Balance PacketPg 262 ci :00 a Attachment Attachment A to Resolution [Revision 3] (2216 Adoption of Fiscal Year 2017-2018 Budget) CD 0" G16b City of Grand Terrace FY 2017-18 Capital Projects Funds Revenue and Expenditure Report Revenues Property Tax Residual Receipts - RPTTF Proceeds from Sale of Property Franchise Fees Licenses Fees & Permits Sales Tax Gas Tax Intergovernmental Revenue/Grants Charges for Services Fines & Forfeitures Miscellaneous Use of Money & Property Waste Water Receipts Transfers In Total Revenues I Expenditures by Category Salaries Benefits Materials & Supplies Professional/Contractual Services Lease of Facility/Equipment Equipment Capital Projects Utilities Debt Service Overhead Cost Allocation Transfers Out Total Expenditures Increase (Decrease) 2014-15 2015-16 2016-17 2017-18 over(under) 2016-17 Actuals Actuals Projected Adopted Projected 493 501 55 - 21 57 4,004 - -100 00% 348 70,160 79 840 1 599 015 1902 77% 862 70,718 83,899 1,599,015 1805 88% 1 791 83 944 46 299 1,599,015 3353 67% 73 978 - - - 75,769 83,944 46,299 1,599,015 3353 67% Revenues 862 70 718 83 899 1 599 015 1805 88% Expenditures by Category 75,769 83 944 46 299 1,599,015 3353 67% Surplus or Approved Use of Fund Balance $ (74,907) $ (13,226) $ 37,600 $ - a+ a� a m 0 0 N ti 0 N R m m Lo N lL 4- 0 c 0 a 0 a Q 0 N N c%> 0 N m c 0 w 3 0 to N w 0 Q m E 0 0 0 1r Q E 0 0 0 El Packet`Pg 266 G16b City of Grand Terrace FY 2017-18 Adopted Revenue & Expense Detail by Fund CATEGORY CAPITAL PROJECTS FUNDS FUND NUMBER & TITLE 50 C I P BOND GRAND PROCEEDS TOTAL Revenues $0 $ 0 Property Tax 0 0 Residual Receipts - RPTTF 0 0 Proceeds from Sale of Property 0 0 Franchise Fees 0 0 Licenses, Fees & Permits 0 0 Sales Tax 0 0 Gas Tax 0 0 Intergovernmental Revenue/Grants 0 0 Charges for Services 0 0 Fines & Forfeitures 0 0 Miscellaneous 0 0 Use of Money & Property 0 0 Waste Water Receipts 239,015 1,599,015 Transfers In 23 015 1.599.015 Total Revenues Expenditures 0 0 Salaries 0 0 Benefits 0 0 Materials & Supplies 0 0 Professional/Contractual Services 0 0 Lease of Facility/Equipment 0 0 Equipment 239,015 1,599,015 Capital Projects 0 0 Utilities 0 0 Debt Service 0 0 Overhead Cost Allocation 0 0 Transfers Out 239 015 $1.599.015 Total Expenditures - Impact to Fund Balance 239,015 1,599,015 Revenues 239 015 1 599,015 Expenditures �0 -0 Net - Increase to or (Use of) Fund Balance Picket Pg- 268 C z CI a M a �z Attachment Attachment A to Resolution [Revision 3] (2216 Adoption of Fiscal Year 2017-2018 Budget) 2 O CM N z G) O, Cr G166 0 City of Grand Terrace FY 2017-18 Adopted Revenue & Expense Detail by Fund CATEGORY Revenues Property Tax Residual Receipts - RPTTF Proceeds from Sale of Property Franchise Fees Licenses, Fees & Permits Sales Tax Gas Tax Intergovernmental Revenue/Grants Charges for Services Fines & Forfeitures Miscellaneous Use of Money & Property Waste Water Receipts Transfers In Total Revenues Expenditures Salaries Benefits Materials & Supplies Professional/Contractual Services Lease of Facility/Equipment Equipment Capital Projects Utilities Debt Service Overhead Cost Allocation Transfers Out Total Expenditures Impact to Fund Balance Revenues Expenditures Net - Increase to or (Use of) Fund Balance HOUSING AUTHORITY FUND NUMBER & TITLE 52 HOUSING GRAND AUTHORITY TOTAL $0 $0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 50,000 50,000 0 0 0 0 0 0 0 $0 0 0 0 0 8,070 8,070 0 0 0 0 0 0 130 130 0 0 0 0 0 0 8 200 8 200 50,000 50,000 8,200 8200 1 8 00 Packet Pg 272 C Z v CP m a P Attachment Attachment A to Resolution [Revision 3] (2216 Adoption of Fiscal Year 2017-2018 Budget) G16b City of Grand Terrace FY 2017-18 Adopted Revenue & Expense Detail by Fund CATEGORY EQUIPMENT REPLACEMENT RESERVE FUND FUND NUMBER & TITLE Revenues Property Tax Residual Receipts - RPTTF Proceeds from Sale of Property Franchise Fees Licenses, Fees & Permits Sales Tax Gas Tax Intergovernmental Revenue/Grants Charges for Services Fines & Forfeitures Miscellaneous Use of Money & Property Waste Water Receipts Transfers In Total Revenues Expenditures Salaries Benefits Materials & Supplies Professional/Contractual Services Lease of Facility/Equipment Equipment Capital Projects Utilities Debt Service Overhead Cost Allocation Transfers Out Total Expenditures Impact to Fund Balance Revenues Expenditures Net - Increase to or (Use of) Fund Balance 70 FIXED ASSET EUND $0 0 0 0 0 0 0 0 0 0 0 0 0 0 ME 0 0 0 185,000 0 75 000 0 0 0 0 0 260 000 0 260 000 ($260.0001 GRAND TOTAL $0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 0 0 185,000 0 75,000 0 0 0 0 0 260 000 260 000 ($260.0001 PacketPg 276 Attachment Attachment A to Resolution [Revision 3] (2216 Adoption of Fiscal Year 2017-2018 Budget) G16b City of Grand Terrace FY 2016-17 Adopted Summary of Positions Increase City Hall (Decrease) over(under) Position 2014-15 2015-16 2016-17 Approved 2017-18 201617 Annual Annual Actual Actual Protected Requests Adopted Projected Minimum Maximum 1 Assistant City Manager - - 1 0 - 1 0 0 00% $131 026 $159 263 2 Associate Planner - - - - - $57 162 $69 481 3 Assistant Planner - 1 0 1 0 - 1 0 0 00% $49 378 $60 019 4 Budget Officer - - 1 0 - 1 0 0 00% $60 026 $72 962 5 Building & Safety Technichian - - - - - $44 794 $54 448 6 Building Permit Technician 1 0 1 0 1 0 - 1 0 0 00% $44 794 $54 448 7 Building Official (P/T) - - 05 05 0 00% $38 304 $46 559 8 Bus Driver - 05 05 - 05 0 00% $16,714 $20 315 9 City Clerk 1 0 1 0 1 0 - 1 0 0 00% $78 888 $97 769 10 City Manager 1 0 1 0 1 0 - 1 0 0 00% $206 400 $206 400 11 Code Enforcement Specialist/Park - 05 05 - 05 0 00% $22 397 $27 224 12 Community Development Director - - - - - $124 798 $151 693 13 Department Secretary 1 0 1 0 1 0 - 1 0 0 00% $38 698 $47 038 14 Executive Assistant 1 0 1 0 1 0 - 1 0 0 00% $47 027 $57 161 15 Finance Director - - - - - $102 663 $124 788 16 Financial Analyst - - - 1 0 1 0 $51 848 $63 021 17 Finance Technician 1 0 - - - - $36 860 $44 803 18 Human Resources Analyst - - - - - $51 848 $63 021 19 Human Resources Technician 05 05 05 - 05 0 00% $21 328 $25 924 20 Intem-1 (P/T) 05 05 05 (0 5) - $13 093 $15 915 21 Intern-2 (P/T) 05 05 05 (0 5) - $13 093 $15 915 22 Maintenance Crew Leader 1 0 1 0 1 0 - 1 0 0 00% $40 630 $49 386 23 Maintenance Crew Leader (PT) - 05 - - - $20 315 $24 693 24 Maintenance Worker 1 1 0 1 0 20 (2 0) - $30 313 $36 846 25 Maintenance Worker II 1 0 1 0 10 20 30 200 00% $33 427 $40 631 26 Management Analyst 1 0 1 0 1 0 10 20 100 00% $51 848 $63 021 27 Office Assistant - - - - $27 728 $33 426 28 Office Specialist - 05 05 1 0 1 5 200 00% $30 313 $36 846 29 Planning Technician 05 - - - - $40 630 $49 386 30 Planning & Development Svcs Dir - 1 0 10 - 1 0 0 00% $113 195 $137 590 31 Principal Accountant - - 05 - 05 0 00% $30 013 $36 481 32 Public Works Director - 1 0 1 0 - 1 0 0 00% $124 798 $151 693 33 Senior Finance Technician 1 0 1 0 - - - $42 656 $51 849 34 Senior Civil Engineer 1 0 - - - - $84 468 $102 672 35 Sr Code Enforcement Officer 1 0 1 0 1 0 - 1 0 0 00% $51 848 $63 021 Total 150 175 200 20 220 10 00% Packet Pig 280 Attachment B FY201 7= 18 COMMUNITY FEE WAIVERS t G�16 c Attachment B City of Grand Terrace FY2017-18 Community Event Fee Waiver List Organization Amount Friends of Blue Mountain Blue Mountain Walk $ 61000 The Foundation of Grand Terrace Community Day $ 88000 Memorial Day Ceremony $ 50000 Veterans Day Ceremony $ 50000 Halloween in the Park $ 67000 Dog Park Rummage Sale Fundraiser $ 10000 Lions Club 5K Freedom Run/Walk $1,600 00 Movie in the Park $ 65500 SB County Sheriff's Department National Night Out 62500 Total $6,14000 Packet Pg 282 Attachment C FY2017=1 8 RECURRING FINANCIAL OBLIGATIONS G16d Attachment C City of Grand Terrace FY2017-18 Recurring Financial Obligations List Annual Vendor Description of Service Amount Agenda / Minutetraq Subscription & Accela Inc Hosting $15,000 Arrowhead Credit Union Visa / Credit Card Charges 80,000 ATT Telephone Services 20,000 California Joint Powers All Risk Property Insurance Program 200,000 Employee Deferred Compensation CalPERS 457 Plan Plan Contributions 35,000 CalPERS Employees Health System Health Insurance , 153,000 CalPERS Employees Retirement PERS Retirement Contributions 150,000 City Newspaper Group Adjudicated Paper For Public Notices 10,000 City Of Loma Linda Information Technology Services 65,000 Dental Health Services Employee Dental Insurance 10,000 Level 3 i Communications (Time Warner) Internet Services 15,000 Lincoln National Life Insurance Life/AD&D/Dep Life/Wi/Ltd 10,000 Office Depot Office Supplies 15,000 Annual Software Maintenance - Dog Progressive Solutions Licensing, Cashiering 12,000 Riverside Highland Water Co Water Use i 40,000 SB County Public Works Flood Control Agreement 30,000 SB Fire Dept Hazard S B Fire Household Hazard Waste Material Fees ( 17,000 SB Valley Municipal Annual Settlement And Release Water District Payments 240,000 Packet Pg 283 (6i DATE NAME P'�' ADDRESS 0 CITY OF GRAND TERRACE OVERSIGHT BOARD MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Board meetings shall observe the same rules of order and decorum applicable to the Board Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Board or while attending a Board meeting shall be requested to leave the room and suchperson may be barred from further audience before the Board PHONE NUMBER (Please prove& if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK OIL _ SUBJECT CITY OF GRAND TERRACE OVERSIGHT BOARD MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Board meetings shall observe the same rules of order and decorum applicable to the Board Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Board or while attending a Board meeting shall be requested to leave the room and suchperson may be barred from further audience before the Board DATE NAME ADDRESS PHONE NUMBER (Please prove& if information is being AGENDA ITEM NUMBERYOU WISH TO SPEAK OILY SUBJECT ��s GIGS C�c��� �✓ � �� U CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council DATE r NAMEC� 1 ADDRESS ��o 4 j 4- � � —A V � PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NUMBER[' `� 'd - '„-INTO SPEAK ON SUBJECT r., CITY OF GRAND TERRACE OVERSIGHT BOARD MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Board meetings shall observe the same rules of order and decorum applicable to the Board Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Board or while attending a Board meeting shall be requested to leave the room and suchperson may be bared from further audience before the Board DATE NAME ADDRESS J. U -/ V/ PHONE NUMBER Please rove& if information is being requested) i P g 4 ) AGENDA ITEM NUMBERYOU WISH TO SPEAK Old SUBJECT W CITY OF GRAND TERRACE OVERSIGHT BOARD MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attending Board meetings shall observe the same rules of order and decorum applicable to the Board Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Board or while attending a Board meeting shall be requested to leave the room and suchperson may be barred from further audience before the Board DATE NAME ADDRESS 2 1S'/� " -DI ' ` 7' (:� 61l el _ PHONE NUMBER (Please provide if information is being requested) 2S/' i /2P-0 AGENDA ITEM NUMBERYOU WISH TO SPEAK OIL C, SUBJECT J f � DATE 1�1� CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council Z —7 NAME n14-t\) ADDRESS 730 0 J T I�D PHONE NUMBER (Please provide if information is being requested) l O I l TZ " AGENDA ITEM NUMBER YOU WISH TO SPEAK ON SUBJECT DATE \ NAME ADDRESS CITY OF GRAND TERRACE OVERSIGHT BOARD MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City, elected by the public, must be free to discuss issues confronting the City in an orderly environment Public members attendmg Board meetings shall observe the same rules of order and decorum applicable to the Board Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Board or while attendmg a Board meeting shall be requested to leave the room and suchperson may be bared from further audience before the Board iYllri a Fa T PHONE NUMBER (Please prove& if information is being requested) AGENDA ITEM NUMBERYOU WISH TO SPEAK OIL SUBJECT WR DATE NAME ADDRESS CITY OF GRAND TERRACE OVERSIGHT BOARD MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly enviromnent Public members attending Board meetings shall observe the same rules of order and decorum applicable to the Board Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Board or while attending a Board meeting shall be requested to leave the room and suchperson may be bared from further audience before the Board d PHONE NUMBER (Please provide if information is being requested) 1 AGENDA ITEM NUMBERYOU WISH TO SPEAK OIL G AL � V �� 6 , S c SUBJECT CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council DATE U i/I NAME ADDRESS / PHONE NUMBER (Please provide if information is being requested) AGENDA ITEM NU R YOU W O SPEAK ON Z�SJGJC'SS SUBJECT CITY OF GRAND TERRACE CITY COUNCIL MEETING REQUEST TO SPEAK FORM Z'� DECORUM AND ORDER — PUBLIC — The City elected by the public must be free to discuss issues confronting the City in an orderly environment Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the Council or while attending a Council meeting shall be requested to leave the room and such person may be barred from further audience before the Council DATE NAME ADDRESS 2 2 rX PHONE NUMBER (Please provide if information is being requested) �� 79 3:3 n AGENDA ITEM NUMBER YOU WISH TO SPEAK ON SUBJECT CITY OF GRAND TERRACE CITY COUNCIL AND SUCCESSOR AGENCY AGENDA a JUNE 27, 2017 Council Chambers Regular Meeting 6 00 PM Grand Terrace Civic Center • 22795 Barton Road If you desire to address the City Council during the meeting, please complete a Request to Speak Form available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation will be given by Community Outreach Lead Jordan Stance of Sandals Church Pledge of Allegiance Please join _ Sn23�W in leading us in the Pledge of Allegiance Roll Call Attendee Name ' Present Absent Late Arrived Mayor Darcy McNaboe ❑ ❑ ❑ Mayor Pro Tern Sylvia Robles ❑ ❑ ❑ Council Member Doug Wilson ❑ ❑ ❑ Council Member Bill Hussey ❑ ❑ ❑ Council Member Brian Reinarz ❑ ❑ ❑ MAYOR YOU HAVE A QUORUM A SPECIAL PRESENTATIONS Recognition and Key Pin Presentation to Linda Phillips, Child Care Services Director Presentation Script a. Mr Duffey will provide information outlining why Linda Phillips is receiving the Commendation & Key Pin. b. Mr. Duffey will introduce Linda Phillips to the City Council and members of the public present c After the introduction is complete, Mayor McNaboe will read the Commendation out loud, congratulate Linda Phillips and invite the rest of City Council to say a few words, should they desire; and d After all of City Council has spoken, Mayor McNaboe will announce that pictures of Linda Phillips and City Council will be taken in front of the Council Chamber projector screen City of Grand Terrace Page 1 r Agenda Grand Terrace City Council and Successor Agency June 27, 2017 C 711 and (3) Adopt Resolution 2017- Establishing Appropriations Limit of $13,376,728 for the City of Grand Terrace for Fiscal Year 2017-18 DEPARTMENT FINANCE There is a need to take immediate action on a non -agenda item and the need to take action arose after the posting of the City Agenda for June 27, 2017 This is to consider a 30-day interim child care services agreement with Family Service Association (FSA) from July 1, 2017 to July 31, 2017. The City Council has to move and adopt to put the item on the agenda if approved by City Council, said item will be the first item under New Business for review and approval by City Council Mr City Attorney, would you please provide us with the legal authority that authorizes the City Council to take this action to amend the agenda (Ma 1 request a motion second & vote 5 q` QUA , (4 (Mayor needs to re � Motion L 2 Second ` Vote Ayes # Vote Nayes # PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda Because of restrictions contained in California law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. Total Speakersj IV v CITY COUNCIL COMMUNICATIONS Council Member Brian Reinarz - toad - Council Member Bill Hussey Council Member Doug Wilson -M5At)j-I LvD2k��� �SS�S l-Dolbe); k Pgujp-6 City of Grand Terrace Page 3 '1 Agenda Grand Terrace City Council and Successor Agency June 27, 2017 F G Read by Title Only, Waive Further Reading and Introduce AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, FINDING ZONING CODE AMENDMENT 17-02 EXEMPT FROM CEQA AND ADOPTING AN ORDINANCE TO REPEAL AND REPLACE IN ITS ENTIRETY SECTION 18 73 060 OF CHAPTER 18 73 (GENERAL REGULATIONS AND EXCEPTIONS) OF TITLE 18 (ZONING) RELATING TO THE DEDICATION, CONSTRUCTION AND MAINTENANCE OF PUBLIC IMPROVEMENTS DEPARTMENT PLANNING & DEVELOPMENT SERVICES Staff Presentation 5, /h Council Questions Speakers 110—m a)A-, F �(_ OoA)eRO kb 6j o,�c.iQg5 oi'a444 PW�& klAW Motion Second 6� Vote Ayes # I APB Vote Nayes # UNFINISHED BUSINESS - NONE NEW BUSINESS - rn� vti S�coN� 1 As approved by City Council earlier, the first item to consider is Approve an Interim Child Care Services Agreement with Family Services Association from July 1, 2017 to July 31, 2017 - eyu, &;,g- F, RECOMMENDATION Adopt a 30-day Interim Child Care Services Agreement with Family Service Association from July 1, 2017 until July 30, 2017 to provide sufficient time for the transfer of the State license from the City to Family Service Association DEPARTMENT City Manager Before we move on to take action on New Business, I'd like to publically announce that last fall, Governor Brown signed legislation requiring the City Council to orally report a summary of any council action on salaries, salary schedules, or fringe benefits for any Executive Manager Accordingly, before the City Council this evening, as part of Agenda Item 8, is a recommendation to City of Grand Terrace Page 5 Agenda Grand Terrace City Council and Successor Agency June 27, 2017 Staff Presentation Council Questions Speakers P'LL)a)'t Motion Second. C� Vote Ayes # Vote Nayes # 10 Measure I Capital Project Needs Analysis for Fiscal Year 2016-2017 through 2021-2022 RECOMMENDATION RESOLUTION NO 2017- , A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, STATE OF CALIFORNIA, APPROVING A FIVE-YEAR MEASURE I CAPITAL PROJECT NEEDS ANALYSIS FOR FISCAL YEAR 2017-2018 THROUGH 2O21-2022 DEPARTMENT PUBLIC WORKS Staff Presentation. Council Questions Speakers Motion Second. P) Vote Ayes # ghS ( Vote Nayes # 11 Approve the Family Service Association (FSA) Proposal to Manage the Senior Activity & Nutrition Program at the Senior Center RECOMMENDATION (1) Approve the proposal from Family Service Association (FSA) to manage Senior Activity & Nutrition Program at the Senior Center, (2) Authorize the appropriation of $10,000 from the General Fund fund balance to augment the Senior Center activities, and (3) Authorize the City Manager to execute a contract with FSA to manage Senior Activity & Nutrition Program at the Senior Center DEPARTMENT CITY MANAGER City of Grand Terrace Page 7 Agenda Grand Terrace City Council and Successor Agency June 27, 2017 Staff Presentation Council Questions Speakers ni Motion Second Vote Ayes # Vote Nayes # 14 Adoption of a Resolution Setting a Public Hearing Relating to Refuse Rate Increases RECOMMENDATION Adopt Resolution No 2017-_ setting forth a public hearing date of August 22, 2017, to hear matters pertaining to proposed waste and recycle rate increases DEPARTMENT PUBLIC WORKS Staff Presentation, Council Questions Speakers Motion /1 Second !1�, Vote Ayes # Vote Nayes # 15 Continue Deliberations of the Budget for Fiscal Year 2017-2018 RECOMMENDATION 1 Continue Deliberations on the City of Grand Terrace Annual Budget for Fiscal Year 2017-2018, and 2 Approve proposed budget requests DEPARTMENT CITY MANAGER City of Grand Terrace Page 9 Agenda Grand Terrace City' Council and Successor Agency June 27, 2017 REPORT OUT OF CLOSED SESSION J ADJOURN The Next Regular City Council Meeting will be held on Tuesday, July 11, 2017 at 6.00 p m Agenda item requests must be submitted in writing to the City Clerk's office no later than 14 calendar days preceding the meeting. 11 City of Grand Terrace Page 11 t Y � Fot� Jgum uly Fireworks Presentation Lt. Doug Wolfe.. June 27, 2017 4th of July s� Strategic Plan Provide extra Public Safety Fireworks Enforcement from June 30 through' 4th %0Lt(I`-V Sent out a Press Release at the end of June regarding the Fireworks ordinance in Grand Terrace. 4th of July Sheriff's Patrol Mission Fireworks should only be used 6n July 4th between 12:00 noon to 11:00 pm. If Deputies contact someone using fireworks in the No Firework Zone, the violator will be cited. 4th of July S h e riffs, ,� NK Patrol Mission cont�n>uc`.' 4 Outside of the -No Fireworks Zon Deputies will use their discretion Only Safe and Sane labeled fireworks are allowed, those in possession of illegal fireworks will be cited and fireworks confiscated. Questions? O��NARDINflO CO '`,r'i� t A E RRf 6/27/2017 Cltculatbn Phn ^� Railroad ; r GtyBoundary - /�/ Collector NDivided Major Highway ---- I\/ MWrHghway N' Secondary Highway e Potential Major Highway �1 FFs City of Grand Terrace 2010 General Plan AQopWdApri272010 Resoraton No 2010-10 :3 -0 C/) CD o CD n Q'.D O - � m co o °- ti c 73 -a 9 a o m -9 (D vU) c CD Pt O� :D o- D cD (D Y) QT� Q 0 0 - C. 0 c) m in �cc m m 0 o o m m 3 N � cn?�m ( Q Q cD CD !v CD D CL O n Z D c n- u 0 0 N O v N O a ful R fk PUBLIC WORKS JUNE 27, 2017 1 COMMERCE WAY . .ARKING RESTRICTIONS Commerce Way � Existing Commerce Way has Parked vehicles over nip(Tht and on N-veekends. Vehicle maintenance is done on the pavement. Parked vehicles can affect regular business operations. `awn. "°• COMMERCE WAY ARI�LNG RESTRICTION - - --- ---- . -- - --- S ----- -, i 1 i .tee• r - 1, 1 I ' i QUESTIONS 1 � i wil j 6/27/2017 Set Public Hearing for Refuse Rate Adjustments June 27, 2017 RECOMMENDATION • Adopt Resolution setting the public hearing date for the proposed Refuse Rate Adjustments • August 22, 2017 at 6 00 p m in the City Council Chambers • Staff will work with the hauler to undertake the appropriate public notification measures for the Public Hearing • Rates would go in effect September 1,2017 6/27/2017 twh Grand Terrace Patrol Staffing Levels Study Update DOUG WOLFE, LIEUTENANT SAN BERNARDINO COUNTY SHERIFF'S DEPARTMENT DWOLFE@SBCSD.ORG Grand Terrace - Added 40 HR Deputy Study O m m m m m o m 0 00 ^ m ^ m � �n c v y mIn a O1 N m m N N N N N ^ N N N N N N N rl N O rl JUL 16 AUG 16 SEP 16 OCT 16 NOV 16 DEC 16 JAN 17 FEB 17 MAR 17 APR 17 MAY 17 JUN 17 1 6/27/2017 .��.1 Re commendations for aan [ fta c aw./ 4 ' increasing patrol staffing taf_ _f_i ng Current Staffing and Costs: 1 - 24 hour patrol unit and 1 - 40 hour patrol unit = $157805333 Option 1: 2 - 24 hour patrol ($975,585) *3.54 increase of includes one a units = $2,755,918 Deputy positions, atrol unit and eauipment Recommendations for increasing patrol staffing, cont. ., V Option 2: 1 - 24 hour patrol unit and 2 - 40 hour patrol units = $2,080,529 ($300,196) *1.11 increase of Deputy positions Option 3: 1 - 24 hour patrol unit, 1 - 40 hour patrol unit and adding 30 hours of overtime to fill the vacant shifts = $1,905,333 ($125,000) 3 6/27/2017 pR' Recommendations d� Grand Terrace considers - ®Adding one additional 24 hour unit. This will provide Grand Terrace with two units 24 hours each day. ($975,585) ■Or, one additional 40 hour patrol deputy to enable the City to field the second unit during the times when activity is at its highest, 7 days a week. ($300,196) ■Or, providing 30 hours of overtime to cover three 10 hour shifts a week which would pay for the extra deputy needed during the busy times, 7 days a week. A- P-N�Recommendations, cont. Doing either one will: ■Create a safer work environment for the deputies ®Will increase staffing levels to provide more coverage during peak times Increase the level of service to the citizens of Grand Terrace 5 Zoning Code Amendment 17-02 City Council Meeting June 27, 2017 - r v iT�",,'��"li.<.- ..."*.�.�°':�... �� •m , - -... +r . �r� "x '� s-,,..... {�C* a . �., �s �';. •sue AF.. �! r: � 1 I _ t I "W'r it h -lie Opp ��'�a �� _*_... � r����y�'h'ir'am�t N "� kq`�r,:4�' .-s4 � a� ��'�w•y.,,y�.�„�., -. Aw Amendment • "Section 18.73.060 - Dedication, construction, and maintenance of public improvements. • A. Dedication of land required for development of a public street or other public improvement as specified in the general plan, shall be required at the time of the subdivision of any land or, where no subdivision is involved, at the time of development. Such improvements shall be required as a condition of any subdivision, conditional use permit, variance or site and architectural review approval. f Amendment • C. The City may also require, at their discretion and as a condition of approval, that maintenance of perimeter improvements such as, but not limited to, block walls for graffiti removal and landscaping within setbacks or easements also be included with the landscape and lighting Assessment District."