02/28/2012AGENDA
CITY OF GRAND TERRACE
CITY COUNCIL AND CITY COUNCIL AS SUCCESSOR AGENCY
CITY COUNCIL CHAMBERS February 28, 2012
GRAND TERRACE CIVIC CENTER 5:00 P.M. Workshop
22795 Barton Road 6:00 P.M. Regular Meeting
THE CITY OF GRAND TERRACE COMPLIES WITH THE AMERICANS WITH DISABILITIES ACT OF 1990. IF YOU
REQUIRE SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CALL THE CITY CLERK=S OFFICE AT
(909) 824-6621 AT LEAST 48 HOURS PRIOR TO THE MEETING.
IF YOU DESIRE TO ADDRESS THE CITY COUNCIL DURING THE MEETING, PLEASE COMPLETE A REQUEST TO SPEAK
FORM AVAILABLE AT THE ENTRANCE AND PRESENT IT TO THE CITY CLERK. SPEAKERS WILL BE CALLED UPON
BY THE MAYOR AT THE APPROPRIATE TIME.
ANY DOCUMENTS PROVIDED TO A MAJORITY OF THE CITY COUNCIL REGARDING ANY ITEM ON THIS AGENDA WILL
BE MADE AVAILABLE FOR PUBLIC INSPECTION IN THE CITY CLERK=S OFFICE AT CITY HALL LOCATED AT 22795
BARTON ROAD DURING NORMAL BUSINESS HOURS. IN ADDITION, SUCH DOCUMENTS WILL BE POSTED ON THE
CITY=S WEBSITE AT WWW.CITYOFGRANDTERRACE.ORG
* Call to Order –
* Invocation –
* Pledge of Allegiance –
* Roll Call –
AGENDA ITEMS
STAFF
RECOMMENDATION
COUNCIL
ACTION
5:00 P.M. CONVENE WORKSHOP
1. Stormwater Review
ADJOURN WORKSHOP
6:00 P.M. CONVENE CITY COUNCIL
1. Items to Delete
2. SPECIAL PRESENTATIONS
A. Recognize Outgoing Assistant to the City Manager – Jo
Verhelle
B. Grand Terrace High School Update – Angela Dishinger
3. CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and
noncontroversial. They will be acted upon by the Council at one time
without discussion. Any Council Member, Staff Member, or Citizen may
request removal of an item from the Consent Calendar for discussion.
A. Approve Check Register No. 02-28-2012
B. Waive Full Reading of Ordinances on Agenda
C. Approval of 02-11-2012 and 02-14-2012 Minutes
D. Extension of Existing Professional Service Agreement
with Black & Veatch to Study the City’s Sewer User
Billing System and Ordinance Revision
E. Crime Prevention Committee Minutes of 01-09-2012
Approve
Approve
Extend/Approve
Accept
AGENDA
02-28-2012 PAGE 2 OF 2
AGENDA ITEMS
STAFF
RECOMMENDATIONS
COUNCIL
ACTION
F. Resolution in Support of the Transfer of Ontario
International Airport (ONT) to Local Control
4. PUBLIC COMMENT
5. COUNCIL REPORTS
6. PUBLIC HEARINGS
A. Prioritization of Community Development Block Grant
(CDBG) Funds for Program Year 2012-13
7. UNFINISHED BUSINESS - None
8. NEW BUSINESS
A. Professional Service Agreement with Albert A. Webb
Associates, Inc. to Design a City Wide Stormwater Master
Plan and also Design Michigan Street Roadway
Improvements (Reference Item 2 Under City Council as
Successor Agency)
B. Mid-Year Budget Review FY 2011-12 (Reference Item 4
Under City Council as Successor Agency)
9. CLOSED SESSION - None
ADJOURN CITY COUNCIL
CONVENE CITY COUNCIL AS THE SUCCESSOR AGENCY
1. Bid Award for Demolition at 21974 De Berry Street and Site
Clearing at 21992 De Berry Street
2. Professional Service Agreement with Albert A. Webb
Associates, Inc. to Design a City Wide Stormwater Master
Plan and also Design Michigan Street Roadway
Improvements (Reference Item 8A Under City Council)
3. Successor Agency Adoption of Enforceable Obligation
Payment Schedule (EOPS) and Preliminary Initial
Recognized Obligation Payment Schedule (IROPS)
4. Mid-Year Budget Review FY 2011-12 (Reference Item 8B
Under City Council)
ADJOURN CITY COUNCIL AS SUCCESSOR AGENCY
THE NEXT REGULAR CITY COUNCIL MEETING WILL BE
HELD ON TUESDAY, MARCH 13, 2012 AT 6:00 P.M.
AGENDA ITEM REQUESTS MUST BE SUBMITTED IN
WRITING TO THE CITY CLERK=S OFFICE NO LATER THAN 14
CALENDAR DAYS PRECEDING THE MEETING.
Adopt
Prioritize
Approve/Appropriate/
Adopt/Authorize
Receive and File
Award/Appropriate
Concur
Adopt
Receive and File
This is the opportunity for members of the public to comment on
any items not appearing on the regular agenda. Because of
restrictions contained in California Law, the City Council may not
discuss or act on any item not on the agenda, but may briefly
respond to statements made or ask a question for clarification. The
Mayor may also request a brief response from staff to questions
raised during public comment or may request a matter be
agendized for a future meeting.
COUNCIL AGENDA ITEM NO. 3A
AGENDA REPORT
MEETING DATE: February 28, 2012 Council Item ( X ) CRA Item ( )
TITLE: Check Register No. 02-28-2012
PRESENTED BY: Bernie Simon, Finance Director
RECOMMENDATION: Approve
BACKGROUND:
The Check Register for February 28, 2012 is presented in accordance with Government
Code §37202.
The attached index to the warrant register is a guideline account list only and is not
intended to replace the voluminous list of accounts used by the City and CRA.
Expenditure account number formats are XX-XXX-XXX [Fund-Depart-General Account].
Expenditures may be made from trust/agency accounts (fund 23-xxx-) or temporary
clearing accounts which do not have budgetary considerations.
DISCUSSION:
A total of $479,085.15 in accounts payable checks was issued during the period for
services, reimbursements, supplies and contracts and are detailed in the attached
Check Register sections. Payroll costs for the period amounted to $64,002.03 and are
summarized below.
Some of the non-routine items include:
67754 Desert Quality
Heating/Air
Replace Heating/Cooling Unit-Child Care -
County grant
$4,950.00
67773 HDL Software
LLC
Permit Tracking Software Annual Maintenance
Fee
$1,827.82
67775 Houston &
Harris PCS
Emergency Hydro-Wash (12021 Honey Hill)
and Hydro-Wash Sewer Lines
$5.078.80
67781 Neopost Inc Postage Machine Ink $264.28
Approvals
Finance Director (if applicable) b.s.
City Attorney
City Manager
67787 Road Works Inc Maintenance Crack Sealing-Michigan and 3
Intersections
$4,980.00
67790 San Bernardino
Assoc. Gov’t
FY 11-12 General Membership Dues $527.98
67793 SWRCB Fees FY 11-12 Annual Permit Fee $7,279.00
67798 Willdan January Plan Check, Inspection, and
Engineering Services
$4,145.00
Some the larger items include:
67760 City of Colton October-December Wastewater Treatment
Advance
$295,500.00
67766 City of Colton January Wastewater Treatment Advance $98,500.00
Payroll costs processed for period ending February 3, 2012:
Date Period Payroll and payroll costs
02/03/12 Biweekly $64,002.03
FISCAL IMPACT:
All disbursements are made in accordance with the adopted budget for FY 2011-12.
Respectfully submitted:
Bernie Simon, Finance Director
ATTACHMENTS:
Check Register – February 28, 2012
Council Action
Approved as Recommended:
Denied/Other:
Council Motion:
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CITY OF GRAND TERRACE
CITY COUNCIL MINUTES
SPECIAL MEETING – WORKSHOP – FEBRUARY 11, 2012
A special meeting/workshop of the City Council of the City of Grand Terrace was called to
order in the Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand
Terrace, California, on February 11, 2012 at 9:00 a.m.
PRESENT: Walt Stanckiewitz, Mayor
Lee Ann Garcia, Mayor Pro Tem
Darcy McNaboe, Councilmember
Bernardo Sandoval, Councilmember
Gene Hays, Councilmember
Betsy M. Adams, City Manager
Tracey Martinez, City Clerk
Bernard Simon, Finance Director
Richard Shields, Building & Safety Director
Ivy Tsai, Assistant City Attorney
Lt. Steve Dorsey, San Bernardino County Sheriff’s Department
Rick McClintock, San Bernardino County Fire Department
ABSENT: Joyce Powers, Community and Economic Development Director
Richard L. Adams II, City Attorney
Sgt. Ed Finneran, San Bernardino County Sheriff=s Department
The Special Meeting/Workshop was opened at 9:00 a.m. with an Invocation by
Councilmember Bernardo Sandoval, followed by the Pledge of Allegiance led by
Councilmember Gene Hays.
1. Public Comment
Sylvia Robles, stated that there has been a lot of discussion regarding the demise of
Redevelopment. She is unsure how the winding down of redevelopment agencies
will affect Grand Terrace but feels that the City should not be quick to increase fees
for residents. She feels that core services, youth services and ball fields are most
important to the residents. She suggested forming a committee if the City Council
chooses to propose some type of tax measure so that they can do the campaigning.
There are new laws for polling that will restrict staff and Council from campaigning.
Jeffrey McConnell, felt that if the special workshop was noticed more people from
the community would have attended the meeting.
2. Closed Session
COUNCIL AGENDA ITEM NO. 3C
Council Minutes
02/11/2012
Page 2
A. Employee Negotiations – Labor Negotiations per Government Code 54957.6
City Labor Negotiator – Betsy M. Adams, City Manager
Negotiated With – All Unrepresented Employees
Mayor Stanckiewitz recessed the Workshop at 9:15 a.m.
Mayor Stanckiewitz reconvened the Workshop at 10:42 a.m.
Mayor Stanckiewitz announced that the Council met in Closed Session to discuss Labor
Negotiations per Government Code 54957.6 and there was no reportable action taken.
3. Budget Update
San Bernardino County Sheriff’s Department Presentation - Lt. Steve Dorsey from
the San Bernardino County Sheriff’s Department indicated that there have been
some personnel changes that affect Grand Terrace, which will result in some
financial savings to the contract without creating service reductions. He also
presented the Council with a new license plate reader system that he feels will be a
great asset to Grand Terrace and to the Department in their efforts to reduce crime.
The City Council was supportive of the technology presented by Lt. Dorsey and his
efforts in lowering the cost of the contract with the Sheriff’s Department and crime in
the City of Grand Terrace.
San Bernardino County Fire Department Presentation – Rick McClintock, gave a
presentation on a one time capital request for approximately $47,000.00 to
purchase paramedic supplies with an annual maintenance cost to have a paramedic
located at the Grand Terrace Fire Station.
The Council was in support of this concept and suggested getting local service
groups to help with donations to make this one time purchase so that Grand
Terrace would have a paramedic in town.
The Council suggested that the Sheriff’s Department and Fire Department give their
demonstrations and presentations on their proposed items so to educate the public
and possibly get financial assistance from individuals, large employers and local
service groups to help fund both items.
City Manager Betsy Adams, presented the following items to the City Council.
- Information that was provided to her by LAFCO on Municipal disincorporation
in California indicating that it was not a good option for the City of Grand
Terrace. Staff was directed to place a statement on the website regarding
this.
- Information on conducting a resident survey. Out of this discussion, staff
Council Minutes
02/11/2012
Page 3
was directed to receive proposals for a survey and to request information on
bankruptcy that will be provided to the Council at a later date
4. Major Projects/Priorities Review
City Manager Betsy Adams presented the following items to the City Council.
- Staff is moving forward with the City Wide Storm Drain Design and Michigan
Street Roadway Improvements at this time because they will be funded with
the bond proceeds.
- Finance Director Bernie Simon prepared a lot of information for the Council
but due to the time constraints, it will be presented at a later date.
Mayor Stanckiewitz adjourned the workshop at 1:40 p.m., until the next City Council
Meeting which is scheduled to be held on Tuesday, February 14, 2012 at 6:00 p.m.
CITY CLERK of the City of Grand Terrace
MAYOR of the City of Grand Terrace
CITY OF GRAND TERRACE
CITY COUNCIL MINUTES
REGULAR MEETING – FEBRUARY 14, 2012
A regular meeting of the City Council of the City of Grand Terrace was called to order in the
Council Chambers, Grand Terrace Civic Center, 22795 Barton Road, Grand Terrace,
California, on February 14, 2012 at 6:00 p.m.
PRESENT: Walt Stanckiewitz, Mayor
Lee Ann Garcia, Mayor Pro Tem
Darcy McNaboe, Councilmember
Bernardo Sandoval, Councilmember
Gene Hays, Councilmember
Betsy M. Adams, City Manager
Tracey Martinez, City Clerk
Bernard Simon, Finance Director
Richard Shields, Building & Safety Director
Richard L. Adams II, City Attorney
Sgt. Ed Finneran, San Bernardino County Sheriff=s Department
Lt. Steve Dorsey, San Bernardino County Sheriff’s Department
Rick McClintock, San Bernardino County Fire Department
ABSENT: Joyce Powers, Community & Economic Development Director
The City Council meeting was opened at 6:00 p.m. with an Invocation by Councilmember
Darcy McNaboe, followed by the Pledge of Allegiance led by Mayor Pro Tem Lee Ann
Garcia.
SPECIAL PRESENTATIONS
A. Certificates of Appreciation - San Bernardino County Sheriff’s Department
SMASH Team
Lt. Steve Dorsey, San Bernardino County Sheriff’s Department, introduced the gang
team that operates in the City of Grand Terrace, Loma Linda and the County area.
He described what their role is in their capacity and gave an overview of an incident
that took place in the City. He indicated that they received a Commander’s Award
from the Department for their efforts.
The Mayor presented each of them with a Certificate of Recognition, on behalf of
the City Council, for being a recipient of the San Bernardino County Sheriff’s
Department Commander’s Award and thanked them for doing a great job.
B. Certificates of Recognition – Grand Terrace Community Youth Soccer Club –
Council Minutes
02/14/2012
Page 2
U10 Team
The Mayor presented each member of the Grand Terrace Community Soccer
Club U10 Team with a Certificate of Recognition for being Cal South District 5
President’s Cup Tournament Champions.
C. Presentation – Local Control of Ontario International Airport – Debra Dorst-
Porada, Councilmember, City of Ontario
City of Ontario Councilmember, Debra Dorst-Porada, gave a presentation on local
control of the Ontario International Airport and requested the support of the City
Council.
CONSENT CALENDAR
CC-2012-11 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER
SANDOVAL, CARRIED 5-0, to approve the following Consent Calendar
Items:
3A. Approve Check Register No. 02-14-2012
3B. Waive Full Reading of Ordinances on Agenda
3C. Approval of 01-24-2012, 01-30-2012, and 01-31-2012 Minutes
3D. Historical and Cultural Activities Committee Meeting Minutes of 01-09-2012
3E. Sale of Surplus Equipment Owned by the City of Grand Terrace
PUBLIC COMMENT
Julie Hernandez, indicated that she is a former employee of the City of Grand
Terrace. In the past she held aerobic classes in the Community Meeting Room and
is interested in offering classes once again. She stated that she does have some
interest in the community and requested that staff consider her request.
JoAnn Johnson, reported that the Grand Terrace Seniors along with the Boy Scouts
and the Lions Club will be holding a flag raising ceremony on Monday, February 20,
2012 at 10:00 a.m. at the Susan Petta Park and invited everyone to attend.
COUNCIL REPORTS
Councilmember Bernardo Sandoval, is excited about the opening of the Grand
Terrace High School, saying that everything seems to be on track. He reported that
the Council had a great discussion at their workshop on Saturday, February 11,
2012, which included how the City along with the Sheriff’s Department can help
Council Minutes
02/14/2012
Page 3
support the high school in terms of security. Things are on track and coming
together for the High school and he is excited. He feels that this project
demonstrates a good partnership between the Colton Joint Unified School District
and the City.
Councilmember Gene Hays, thanked the residents who attended the workshop on
Saturday, February 11, 2012.
Councilmember Darcy McNaboe, reported that she represented Grand Terrace at
the San Bernardino Valley Municipal Water District Advisory Commission on Water
Policy. She is amazed at the work that goes into making sure that this region has
the water that is needed. Two updates were given, one is the 2012 Regional Water
Management Plan which takes into account what they need to do to actively
recharge the ground and they forecast what is expected in rain fall. Updates were
also given on water banking and water that has been purchased through the
California State Water Project which is banked in Kern County. They also gave an
update on the Seven Oaks Dam Water Conservation and Water Quality Studies
which is something that they have been looking at for twenty years. Good
information is available on the San Bernardino Valley Municipal Water District
Website with regards to the groundwater management framework. She also
attended an event put on by the Unforgettables’ Foundation. This was their
inaugural event called the “Biggest Hearts of the Inland Empire”. They recognized
individuals throughout the County who do great things in their community. Those
honored from Grand Terrace were Jamie Azpeitia-Sachs and the Grand Terrace
Lion’s Club. She was proud to see the City, among all the Cities, being honored for
the great work that they do. These are just two examples of all the great community
efforts that the City of Grand Terrace has.
Mayor Pro Tem Lee Ann Garcia, reminded everyone that the Blue Mountain Walk
will be held on Saturday, March 10, 2012. She feels that the workshop that was
held on Saturday, February 11, 2012 was very productive. She reported that the
Fire Department gave an excellent proposal as did the Sheriff’s Department which
will be presented to the community at a later date. It is the hope of the Council to
receive financial support for the two programs that they are proposing. She met
with Ella Spears, who is doing a report on her. She gave her a tour of City Hall and
talked to her about local government. She stated that she is looking forward to
seeing the power point presentations from the local sports groups that made
presentations at the special meeting on January 31, 2012. She wished everyone a
Happy Valentine’s Day.
Mayor Walt Stanckiewitz, reported that on February 29, 2012, the City of San
Bernardino Police Chief will be holding a meeting to talk about raves. Community
members affected by the raves that were held at the San Bernardino National
Orange Show are encouraged to attend the meeting and get involved. He also
reported that Burrtec offers a discounted rate for those over the age of 60 with proof
Council Minutes
02/14/2012
Page 4
of their age.
PUBLIC HEARINGS - None
UNFINISHED BUSINESS - None
NEW BUSINESS
8A. Approval of Right of Way State Highway Contract and a Temporary
Construction Easement to Facilitate Construction of the I-215 High
Occupancy Vehicles Lanes
CC-2012-12 MOTION BY MAYOR PRO TEM GARCIA, SECOND BY COUNCILMEMBER
HAYS, CARRIED 5-0, to approve the Right of Way Contract between the
City of Grand Terrace and Caltrans and authorize the City Manager to sign
the contract and approve the Easement Deed for a temporary easement and
authorize the City Manager to sign the Deed.
CLOSED SESSION – None
Mayor Stanckiewitz adjourned the meeting at 7:10 p.m., until the next City Council Meeting
which is scheduled to be held on Tuesday, February 28, 2012 at 6:00 p.m.
CONVENE CITY COUNCIL AS THE SUCCESSOR AGENCY OF THE CITY OF GRAND
TERRACE AT 7:10 P.M.
1. APPROVAL OF RIGHT OF WAY STATE HIGHWAY CONTRACT AND A
TEMPORARY CONSTRUCTION EASEMENT TO FACILITIATE
CONSTRUCTION OF THE I-215 HIGH OCCUPANCY VEHICLE LANES
SA-2012-01 MOTION BY VICE-CHAIRMAN GARCIA, SECOND BY BOARD MEMBER
SANDOVAL, CARRIED 5-0, to concur the following action that was taken by
the City Council:
1. Approve the Right-of-Way Contract between the City and Caltrans and
authorize the City Manager to sign the contract.
2. Approve the Easement Deed for a temporary easement and authorize the
City Manager to sign the Deed.
Chairman Stanckiewitz adjourned the City Council as the Successor Agency of the City of
Grand Terrace at 7:11 p.m.
CITY CLERK of the City of Grand Terrace
MAYOR of the City of Grand Terrace
AGENDA REPORT
MEETING DATE: February 28, 2012 Council Item (X) Successor Agency ( )
TITLE: Extension of existing Professional Service Agreement with
Black & Veatch to study the City’s Sewer User Billing
System and Ordinance Revisions.
PRESENTED BY: Richard Shields, Director of Building and Safety/Public
Works
RECOMMENDATION: 1. Extend the existing Professional Service Agreement
with Black & Veatch to continue the review of the City’s
Sewer Billing System and Ordinance Revisions.
2. Approve additional services with Black & Veatch to
review the Sewer User Billing System and Ordinance
Review in the amount of $3,000, and grant the City Manager
authorization to sign the addendum, to be prepared and/or
approved by the City Attorney.
BACKGROUND:
On March 24, 2011 a Request for Proposal (RFP) was advertised and titled “Sewer
User Billing System Review and Ordinance Revisions” On May 24, 2011 City Council
awarded Black & Veatch a Professional Service Agreement to review the City’s Waste
Water System. Work has progressed to date with the review of the Waste Water
System.
DISCUSSION:
Through numerous meetings with Black and Veatch and review of the City of Colton’s
ordinances and policies, it has been determined by Staff that additional investigative
work needs to be performed in a form of a survey. This survey will focus on obtaining
current commercial and industrial sewer accounts and verifying the type of business
that is associated with the account. It is the City’s goal to update the sewer accounts
based on low, medium, and high strengths to correspond with the sewer rates in
COUNCIL AGENDA ITEM NO. 3D
Approvals
Finance Director (if applicable) b.s.
City Attorney rla
City Manager bma
Ordinance 209. This service was not covered in the original agreement. Black and
Veatch will investigate the accounts to determine if the user falls within a low, medium
or high strength. The strengths are determined by the types of waste that are being
conveyed through the City’s Waste Water System. Black and Veatch estimated this
additional work to cost $3,000.
The original Professional Service Agreement expired on December 31, 2011. Staff is
requesting that the City Council extend this existing agreement to December 31, 2012
and approve the additional work to determine commercial industrial strengths.
The additional work is summarized by Exhibit “A” attached.
FISCAL IMPACT:
The Professional Service Agreement approved by City Council on May 24, 2011 was for
$31,920, Account Number 21-175-255. To date, $12,882.32 has been invoiced leaving
$19,037.68 to be paid to Black & Veatch. With approval of an additional $3,000, the
Professional Service Agreement will be increased to $34,920.
Respectfully submitted:
/S/ Richard Shields
Richard Shields,
Director of Building & Safety/Public Works
ATTACHMENTS:
Exhibit “A”, Quote from Black & Veatch
Council Action
Approved as Recommended:
Denied/Other:
Council Motion:
CITY OF GRAND TERRACE
CRIME PREVENTION COMMITTEE
Regular Meeting
MINUTES
January 9, 2012
The Grand Terrace Crime Prevention Committee met for the regular meeting at the upstairs
Conference Room at City Hall. Meeting was called to order at 4:01 p.m. by Chairperson, Don
Bennett.
MEMBERS PRESENT were Don Bennett, JoAnn Johnson and new members Robert Kaplanek,
Phillip Robb and Manuel Baltierra.
MEMBERS ABSENT — Pat Smith and Lew Neeb.
CITY STAFF/SHERIFF'S DEPT. — None.
GUESTS PRESENT — None.
INTRODUCTIONS — New members and existing members traded introductions.
AGENDA was approved with motion by Don Bennett and second by Phillip Robb.
MINUTES for the meeting of December 12, 2011 were approved with motion by Don Bennett and
second by JoAnn Johnson.
PUBLIC COMMENT — None.
CORRESPONDENCE — None.
UNFINISHED BUSINESS
A. Crime Report
a.The Crime Report from 12/6/11 to 1/8/12 obtained from crimemapping.com was
discussed. It was noted that the crimes in Grand Terrace were mostly petty theft and
vandalism.
b.Crime Reports are no longer available to the Crime Prevention Committee
members unless delivered by our SSS and the SSS, who is the liaison, has not been
able to attend for quite some time.
c.Members were urged to examine the crime reports available at crimemapping.com .
B. Neighborhood Watch Program —
a.In the absence of the SSS, there was no information available.
b.New member Robert Kaplanak may be interested in working with the SSS in
developing Neighborhood Watch Programs.
COUNCIL AGENDA ITEM NO.
NEW BUSINESS
A. Crime Prevention Planning
a.Many ideas were presented and suggestions made as to how the
Crime Prevention Committee could maintain closer contact with the
Sheriff's Department and with the City Council..
b.Could the City Clerk give the committee information ahead of time about any
upcoming City Council items that relate to crime in the city?
c.It is important that the committee have a liaison from the City and/or the
Sheriffs Department at the meetings.
B. Other Community Programs - Nothing
C. Member Reports
a.Manuel would like to do a Bullying lecture.
b.The question of security cameras in the city came up. Manuel would like to
contact Redlands officials and invite them to come to our next meeting. It is
believed that they have other than private cameras in the city of Redlands.
c.Manuel will contact the new High School to get information regarding planned
campus security.
d.Phillip wondered if the Crime Prevention Committee perhaps could have been
included in the decision to reduce the number of deputies in the city.
e.Phillip Robb offered to give the position of Secretary a try. There
were no objections and it was agreed that Phillip Robb will become
Secretary for the Crime Prevention Committee.
ADJOURNMENT - There being no further business to discuss, the meeting was adjourned at 5:15
P.m.
Acting Secretary,
Next Crime Prevention Meeting February 13, 2012 4:00 pm at City Hall
AGENDA REPORT
MEETING DATE: February 28, 2012 Council Item (X) Successor Agency ( )
TITLE: Resolution in Support of the Transfer of Ontario International
Airport to Local Control
PRESENTED BY: Betsy M. Adams, City Manager
RECOMMENDATION: Adopt a Resolution in support of the transfer of Ontario
International Airport (ONT) to local control.
BACKGROUND:
At the Council Meeting February 12, the City Council received information on the need
for local control of the Ontario International Airport (ONT) from City of Ontario Council
Member Debra Dorst-Porada. After receiving this information, the Council requested
that a resolution in support of local control for ONT be brought forward for consideration
at the Council Meeting on February 28.
DISCUSSION:
The City of Ontario is seeking support for its efforts to gain control of Ontario
International Airport which is currently operated by the Los Angeles World Airports
(LAWA), a City of Los Angeles agency, under terms of a Joint Powers Agreement. ONT
is located 21 miles west of Grand Terrace within the city limits of Ontario. Originally
established in 1923, much of the airport’s activity in the 1960s was dealing with air
traffic diverted from Los Angeles International Airport. As a result, the cites of Ontario
and Los Angeles agreed that it was in the best interest of the Southern California region
if Los Angeles took responsibility for operating ONT and entered into a Joint Powers
Agreement in 1967.
After significant growth through 2007, ONT air service and passenger traffic has
decreased to levels not seen since the 1980s, costing the Inland Empire economy
approximately $400 million annually and 8,000 jobs. Transferring ONT to local control
would give local governments the ability to restructure the airport’s operations, reduce
costs, and increase marking and promotion. The transfer of ONT to local control has
COUNCIL AGENDA ITEM NO. 3F
Approvals
Finance Director (if applicable) ---
City Attorney rla
City Manager bma
been endorsed by the Southern California Association of Governments Regional
Council as well as many local governments in the region.
FISCAL IMPACT:
There is no fiscal impact to Grand Terrace by adopting a resolution support the local
control of ONT.
Respectfully submitted:
/s/ Betsy M. Adams
Betsy M. Adams, City Manager
ATTACHMENTS:
Attachment 1 - Resolution in Support of the Transfer of Ontario International
Airport to Local Control
Council Action
Approved as Recommended:
Denied/Other:
Council Motion:
RESOLUTION NO. 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, IN SUPPORT OF THE TRANSFER OF
ONTARIO INTERNATIONALAIRPORT (ONT) TO LOCAL CONTROL
WHEREAS, local control of airports in Southern California has been shown to be
conducive to development of successful regional airports because the airport sponsor has a
vested interest in the airport making the greatest contribution to its economy; and
WHEREAS, local control of ONT will help ensure that all of Southern California will
have sufficient airport capacity to meet the long-term demand for air travel in the region; and
WHEREAS, on January 7, 2011, the Los Angeles Economic Development Corporation
called on Los Angeles World Airports (LAWA) to shift control of ONT – as well as the
responsibility and risk that comes with that control – to another entity so LAWA can focus more
of its energy on modernizing Los Angeles International Airport; and
WHEREAS, on November 29, 2010, the Alliance for a Regional Solution to Airport
Congestion (ARSAC) urged the Los Angeles Board of Airport Commissioners to transfer ONT
airport management decisions to the local Ontario area in pursuit of a regional airport system that
can better address ONT patronage decline and regional service demands; and
WHEREAS, on September 2, 2010, the Southern California Association of Governments
(SCAG) Regional Council enacted a resolution recommending the transfer of ONT to local
control as being in the best interests of Los Angeles and the Southern California region. SCAG
further stated that under local control, ONT can recover from the economic downturn of the past
several years while positioning itself for long-term growth, consistent with the reorganization of
air traffic contemplated in SCAG’s Regional Transportation Plan; and
WHEREAS, after transfer to local control, ONT can operate on the same basis as
airports in Burbank, Orange County, Long Beach and Palm Springs - as low-cost secondary
airports under local control.
THEREFORE, BE IT RESOLVED, the City Council hereby supports the transfer of
ONT to local control in furtherance of airport regionalization and the region’s economy.
BE IT FURTHER RESOLVED, the City Council requests the cities of Los Angeles
and Ontario commit the necessary resources and effort to affect the transfer of ONT to local
control at the earliest possible date.
BE IT FURTHER RESOLVED, the City Clerk shall communicate this action of the
City Council to the Mayors of Los Angeles and Ontario, the Acting Administrator of the Federal
Aviation Administration, and state and federal elected representatives.
2
PASSED, APPROVED AND ADOPTED this 28th day of February, 2012.
Mayor of the City of Grand Terrace
ATTEST:
City Clerk of the City of Grand Terrace
I, TRACEY R. MARTINEZ, CITY CLERK of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular meeting of
the City Council of the City of Grand Terrace held on the 28th day of February, 2012 by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracey R. Martinez, City Clerk
APPROVED AS TO FORM:
City Attorney
AGENDA REPORT
MEETING DATE: February 28, 2012 Council Item ( X )
TITLE: Prioritization of Community Development Block Grant
(CDBG) Funds for Program Year 2012-13
PRSENTED BY: Joyce Powers, Community and Economic Development
Director
RECOMMENDATION: 1. Conduct a Public Hearing for the prioritization of eligible
applications for 2012-13 CDBG funding.
2. Prioritize funding allocations and authorize staff to submit
the funding recommendations to the County of San
Bernardino Economic Development Agency.
BACKGROUND:
The City contracts with the County’s Economic Development Agency (EDA) for
implementation of the CDBG Program, which is a Federal-funded program. The EDA
collects and reviews the project and program applications and forwards those deemed
eligible to the City for prioritization. The City is required to conduct a noticed Public
Hearing to receive public comment and discuss the applications, and return
recommendations to the EDA for implementation and compliance monitoring. EDA staff
has requested that the City conduct the hearing before March 16, 2012 to meet their
schedule to present the County-wide recommendations to the Board of Supervisors in
April.
The City’s allocation continues to decrease due to reductions by the U. S. Department
of Housing and Community Development. In program years 2010-11, the City’s
allocation was $74,379 and $66,604 in 2011-12. For 2012-13, the allocation amount is
$43,933, which was calculated using Census 2010 poverty and overcrowded housing
counts as well as 2011 population estimates.
DISCUSSION:
Due to the smaller size of our City and the impacts on the County’s program
management resources, Grand Terrace has been limited to four projects. In addition,
COUNCIL AGENDA ITEM NO. 6A
Approvals
Finance Director (if applicable) b.s.
City Attorney rla
City Manager bma
for program year 2012-13, the County is suspending the Senior Home Repair Program
due to staffing reductions and to focus on capital projects. In past years, Grand Terrace
has provided CDBG funding to support this program for our residents and County staff
provided program management. The loss of this program reduces the demand on the
City’s allocation.
Four CDBG-eligible applications have been forwarded to the City for review and
discussion. The applications are attached to the agenda report and are summarized
below.
Enhanced Code Enforcement, City of Grand Terrace
City staff submitted a 2012-13 application to the County EDA (Attachment 1) in the
amount of $8,000 for increased Code Enforcement within the CDBG target areas. A
similar application was approved for 2011-12 and staff is current on submitting the
required monitoring reports to the EDA. This funding provides four additional hours per
week of pro-active focused attention in reducing substandard and unsightly conditions,
above routine responses to complaints.
Shelter and Case Management for Homeless Persons
This application (Attachment 2) was submitted by the Time for Change Foundation to
provide housing and case-management to homeless families and domestic violence
victims, leading to self-sufficiency. The Foundation is a non-profit corporation founded
in 2002, and has requested a program total of $50,000 County-wide, including $6,000
from the Grand Terrace CDBG allocation. Funds were also requested from Colton,
Highland, Loma Linda and Big Bear Lake.
Offered services, available to low and moderate income persons, include shelter for up
to two years, transportation, substance abuse counseling, employment counseling, and
parenting classes. Classes and counseling are provided at the organization’s
administrative offices on Highland Avenue in San Bernardino. The transportation
provided takes shelter occupants to classes and counseling appointments, and takes
children to school. A more detailed description of their program is on page 8 of the
application package. The Foundation has three protected shelter locations in the San
Bernardino area. Staff recommends funding this program as requested.
Obesity Intervention Program
An organization called Enhancing Forward Action, Inc. has requested $10,000 for an
obesity intervention program established to reduce the rate of overweight and obese
children and families. They have requested CDBG funding from both Grand Terrace
and Colton to provide services within a 15 mile radius of Rialto, where the program will
be carried out in 12-week sessions. Additional program information is included in the
funding application (Attachment 3). However, it is not clear how the organization would
contact eligible Grand Terrace residents to participate. Enhancing Forward Action is a
non-profit organization founded in 2003. Staff is not recommending approval of this
funding request at this time.
Adult Literacy Services Program at the Grand Terrace Library
The library has requested $10,000 to continue these services for low and moderate
income residents, which offers individualized tutoring by an on-site Literacy Specialist.
Assistance provided includes reading skills for individuals with learning disabilities and
computer instruction for new users. Many past requests have been for computer
instruction to search for jobs, build resumes, and to learn the keyboard and data entry
skills. Student reading books, workbooks, dictionaries and GED preparation packets
are provided at no cost to qualified residents. Staff recommends continued funding of
this program.
Staff summary and recommendation
A total of $34,000 in CDBG funding has been requested, and the City’s allocation is
$43,933. Staff’s funding recommendations total $24,000, and, if approved, would leave
$19,933 unallocated. The EDA recommends programming the remaining funds rather
than carrying them over due to the changing environment.
New CDBG target area maps are expected to be released by July 2012, and additional
neighborhoods within the City may qualify for capital project funding and enhanced code
enforcement services. If new neighborhoods qualify for CDBG-funded projects, the City
may request a modification to the County’s Consolidated Plan, which is typically
completed every October-December. Therefore, staff is recommending that an
additional $19,933 be allocated to Code Enforcement in CDBG target areas, with the
understanding that a modification may be needed later this calendar year.
The funding recommendations are as follows:
City Code Enforcement: $27,933
Time for a Change Foundation (Shelter) 6,000
Library Literacy Program 10,000
TOTAL $43,933
FISCAL IMPACT:
Because the City contracts with the County EDA to administer the CDBG program,
there is no fiscal impact to the City’s General Fund, other than time of the Community
and Economic Development Director and Finance Director.
Respectfully submitted:
/s/ Joyce Powers
Joyce Powers, Community and Economic Development Director
ATTACHMENTS:
1. City Code Enforcement Application
2. Application – Time for a Change Foundation
3. Application – Enhancing Forward Action, Inc.
4. Library Literacy Program Application
Council Action
Approved as Recommended:
Denied/Other:
Council Motion:
AGENDA REPORT
MEETING DATE: February 28, 2012 Council Item (X) Successor Agency (X)
TITLE: Professional Service Agreement with Albert A. Webb
Associates Inc. to design a City Wide Stormwater Master
Plan and also design Michigan Street roadway
improvements.
PRESENTED BY: Richard Shields, Director of Building and Safety/Public
Works
RECOMMENDATION: 1. Approve the attached Professional Service Consultant
Agreement between the City, in its capacity as the
Successor Agency, and Albert A. Webb Associates Inc. to
design a City Wide Stormwater Master Plan and roadway
improvements to Michigan Street.
2. Appropriate $583,694.60 from unexpended
Redevelopment bond proceeds to be used to fund the City
Wide Stormwater Master Plan and the Michigan Street
roadway improvements.
3. Adopt Resolution No. 2012- __approving the funding
of the design for the Project to be paid in part by funds
received through Measure „I” funds with the balance being
paid using Bond proceeds.
4. Authorize the City Manager to sign the Professional
Services Agreement.
BACKGROUND:
Michigan Street is one of the two north-south through streets that is located east of the
215 freeway. Michigan Street will soon see increased traffic from the opening of the
new Grand Terrace High School located on Main Street.
COUNCIL AGENDA ITEM NO. 8A
Approvals
Finance Director (if applicable) bs
City Attorney khb
City Manager bma
Michigan Street currently has improved and unimproved road sections for its entire
length which is 9/10 of a mile. The traffic circulation on Michigan Street needs to be
studied and improved to carry the future traffic flows. Prior to Michigan Street being
improved, a new storm drain needs to be installed under Michigan Street and the
existing drainage facilities adjacent to and under the existing roadway need to be
upgraded to allow drainage to be carried through the new storm drain.
In the early 1980‟s, the City contracted with Joseph Kicak to study hydrology in the City
and provide a preliminary storm drain design. Significant construction on the east side
of Grand Terrace has occurred over the years that changed the existing hydrology study
provided by Kicak. Additional hydrology studies need to be made to determine the new
storm water flows in the City.
DISCUSSION:
On September 28, 2011, a request for proposal (RFP) for professional services to
design a City Wide Stormwater Master Plan and roadway improvements to Michigan
Street was advertised in the newspaper and our City website.
On January 9, 2012 interviews were conducted with four consulting firms that provided
responses to the RFP. The interview panel consisted of three individuals, Craig
Neustaedter from Transportation Engineering and Planning, Reggie Torrez, Civil
Engineer from the City of Colton Public Works Department and Lynn Merrill, Consultant
to Municipal Governments.
The interview panel used a point system to determine the best consulting firm for the
storm drain design and street improvements. The RFP requested the firms submit a
separate sealed envelope with the cost for the design. The reason there were separate
envelopes submitted was because the price for the design work would be negotiated
and would not be the driving force in choosing a design firm. The envelopes were
formally opened after the interview process and after the highest scoring firm was
determine by the interview panel. The City Clerk opened and read out loud the cost
proposed from each of the consulting firms. Listed below are the consulting firms that
were interviewed and the proposed design costs:
Transtech $428,195
Willdan Assocites $533,944
Albert A. Webb Associates $589,565
K&A Engineering $720,957
The interview panel scored Albert A. Webb as the highest scoring firm to provide design
for the project.
On January 19, 2012 Staff meet with representatives from Albert A, Webb to discuss
the costs proposed for the project. Staff negotiated a reduction of the original proposed
cost of $589,565. Albert A. Webb agreed to provide the design service portion of the
project for $484,878, a reduction of $104,687 from the original quote.
In addition to the cost for design there is a cost for “As Needed Services”. This line item
cost is $142,776 which includes acquisition services such as title reports, plats and legal
documents and right of way negotiations. The amount of right of way needed is not
determined until after the design is well underway and therefore it is unknown what the
costs are that will be associated with the right of way. The “As Needed Services” are
additional costs the other three firms proposed beyond the design costs.
While negotiating the final design costs, Staff requested that Albert A. Webb provide an
additional quote to design storm drain facilities north of Michigan Street on Pico Street
and west of Michigan Street off of Van Buren Street. There are two reasons why Staff
requested the additional quote. First, Staff wants to insure there are storm water
collection areas upstream and outlets downstream, creating a complete storm collection
system on the south side of town. Second, The Successor Agency has less than three
years to use the bond funds provided to improve Michigan Street and design an
adequate storm collection system. These improvements are included in the tax
certificate for the 2011 tax-exempt bonds. The quote provided by Albert A. Webb for the
additional storm drain design service is $198,432.
FISCAL IMPACT:
The City currently has Measure I Funds designated for Michigan Street for design
services. The Measure I funds available from the “Major Streets Program “to date total
$207,000. Staff anticipates an additional $118,000 in Measure I Funds will be available
for fiscal year 2012-2013 which will provide a total of $325,000. However, funds
expended from this program require a 39.9% matching component from Local
Transportation Development Fees.
Staff is proposing to use $583,694.60 in unexpended bond proceeds for the Michigan
Street design improvements, Master Stormwater Design, and additional storm drain
design for Pico Street and Van Buren Street that are summarized in the chart below.
In June 2011, the Grand Terrace Community Redevelopment Agency sold 2011 “A”
(tax–exempt) and 2011 “B” (taxable) Tax Allocation Bonds. Currently there is
$13,510,568 of unexpended tax-exempt bond proceeds. The use of $583,694.60 in
bonds funds would leave $12,926,873.40 of unused bond proceeds for remaining
projects.
City Wide Master Stormwater Design $184,725
Michigan Street Improvement Design $300,153
As Needed Acquisition Services $142,776
Quote for Additional Storm Drain Design $198,432
Subtotal $826,086
10 % Contingency $82,608.60
Total Design Costs $908,694.60
Less Measure I –Major Streets Prog 60.1% $195,325
39.9% -Major Streets Program Match
Arterial Capital Improvement Fees
$129,675
Bond Proceed Request $583,694.60
Respectfully submitted:
/s/ Richard Shields
Richard Shields, Director of Building & Safety/Public Works
ATTACHMENTS:
Professional Service Consultant Agreement
Project Budget
Resolution No. 2012-
Council Action
Approved as Recommended:
Denied/Other:
Council Motion:
PROFESSIONAL SERVICES AGREEMENT
Albert A. Webb Associates Incorporated
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this
28 day of February 2011, (“Effective Date”) by and between the CITY OF GRAND TERRACE (“City”),
a public entity, and ALBERT A. WEBB ASSOCIATES INCORPORATED, ("Professional"), a
California Corporation.
1. Scope of Services. City agrees to retain Professional and Professional does hereby retain and
agree to provide the services more particularly described in Exhibit “A”, “Scope of Services”
(“Services”), attached hereto and incorporated herein by reference, in conjunction with Design Services
for a City Wide Stromwater Master Plan, Design improvements to Michigan Street and design storm
drains for Pico Street and Van Buren Street. (“Services”).
2. Term. This Agreement shall be effective on the date first written above unless otherwise
provided in Exhibit “A” Scope of Services and the Agreement shall remain in effect until December 31,
2012, unless otherwise terminated pursuant to the provisions herein.
3. Compensation/Payment. Professional shall perform the Services under this Agreement for
the total sum not to exceed FIVE HUNDRED EIGHTY THREE THOUSAND SIX HUNDRED NINETY
FOUR DOLLARS AND SIXTY CENTS, ($583,694.60) Payment shall be made in accordance with
City's usual accounting procedures upon receipt and approval of an itemized invoice setting forth the
services performed. The invoices shall be delivered to City at the address set forth in Section 4, hereof.
4. Notices. Any notices required to be given hereunder shall be in writing and shall be personally
served or given by mail. Any notice given by mail shall be deemed given when deposited in the United
States Mail, certified and postage prepaid, addressed to the party to be served as follows:
To City To
City of Grand Terrace Albert A. Webb Associates, Inc.
22795 Barton Rd. Bldg. B 3788 McCray Street
Grand Terrace, CA 92313 Riverside, Ca 92506
5. Prevailing Wage. If applicable, and all subcontractors are required to pay the general
prevailing wage rates of per diem wages and overtime and holiday wages determined by the Director of
the Department of Industrial Relations under Section 1720 et seq. of the California Labor Code and
implemented the City Council of the City of Grand Terrace. The Director’s determination is on file and
open to inspection in the office of the City Clerk and is referred to and made a part hereof; the wage rates
therein ascertained, determined, and specified are referred to and made a part hereof as though fully set
forth herein.
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6. Contract Administration. A designee of the City will be appointed to administer this
Agreement on behalf of City and shall be referred to herein as Contract Administrator.
7. Standard of Performance. While performing the Services, Professional shall exercise the
reasonable care and skill customarily exercised by reputable members of Professionals in the
Metropolitan Southern California Area, and shall use reasonable diligence and best judgment while
exercising its skill and expertise.
8. Personnel. Professional shall furnish all personnel necessary to perform the Services and
shall be responsible for their performance and compensation. Professional recognizes that the
qualifications and experience of the personnel to be used are vital to professional and timely completion
of the Services. The key personnel listed in Exhibit “B” attached hereto and incorporated herein by this
reference and assigned to perform portions of the Services shall remain assigned through completion of
the Services, unless otherwise mutually agreed by the parties in writing, or caused by hardship or
resignation in which case substitutes shall be subject to City approval.
9. Assignment and Subcontracting. Neither party shall transfer any right, interest, or obligation
in or under this Agreement to any other entity without prior written consent of the other party. In any
event, no assignment shall be made unless the assignee expressly assumes the obligations of assignor
under this Agreement, in writing satisfactory to the parties. Professional shall not subcontract any
portion of the work required by this Agreement without prior written approval by the responsible City’s
Contract Administrator. Subcontracts, if any, shall contain a provision making them subject to all
provisions stipulated in this Agreement, including without limitation, the insurance obligations set forth in
Section 13. Professional acknowledges that any transfer of rights may require City Manager and/or City
Council approval.
10. Independent Contractor. In the performance of this Agreement, and his employees,
subcontractors and agents, shall act in an independent capacity as independent contractors, and not as
officers or employees of the City or the City of Grand Terrace. Professional acknowledges and agrees
that the City has no obligation to pay or withhold state or federal taxes or to provide workers’
compensation or unemployment insurance to Professional or to professional’s employees, subcontractors
and agents. Professional as an independent contractor shall be responsible for any and all taxes that apply
to professional as an employer.
11. Pers Eligibility Indemnity. In the event that Professional or any employee, agent, or
subcontractor of Professional providing services under this Agreement claims or is determined by a court
of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible
for enrollment in PERS as an employee of the City, Professional shall indemnify, defend, and hold
harmless City for the payment of any employee and/or employer contributions for PERS benefits on
behalf of Professional or its employees, agents, or subcontractors, as well as for the payment of any
penalties and interest on such contributions, which would otherwise be the responsibility of City.
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Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the
contrary, Professional and any of its employees, agents, and subcontractors providing service under this
Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any
compensation, benefit, or any incident of employment by City, including but not limited to eligibility to
enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for
employer contribution and/or employee contributions for PERS benefits.
12 Indemnifications.
12.1 Indemnity. Except as to the sole negligence or willful misconduct of the City, Professional
shall defend, indemnify and hold the City, and its officers, employees and agents, harmless from any and
all loss, damage, claim for damage, liability, expense or cost, including attorneys’ fees, which arises out
of or is in any way connected with the performance of work under this Agreement by Professional or any
of the 's employees, agents or subcontractors and from all claims by 's employees, subcontractors and
agents for compensation for services rendered to in the performance of this Agreement, notwithstanding
that the City may have benefitted from their services. This indemnification provision shall apply to any
acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of or of
'Professionals employees, subcontractors or agents.
12.2 Attorney’s Fees. The parties expressly agree that any payment, attorneys’ fees, costs or
expense that the City incurs or makes to or on behalf of an injured employee under the City’s self-
administered workers' compensation is included as a loss, expense or cost for the purposes of this Section,
and that this Section shall survive the expiration or early termination of the Agreement.
13. Insurance.
13.1 General Provisions. Prior to the City’s execution of this Agreement, Professional shall
provide satisfactory evidence of, and shall thereafter maintain during the term of this Agreement, such
insurance policies and coverages in the types, limits, forms and ratings required herein. The rating and
required insurance policies and coverages may be modified in writing by the City’s Risk Manager or City
Attorney, or a designee, unless such modification is prohibited by law.
13.1.1 Limitations. These minimum amounts of coverage shall not constitute any limitation or
cap on Professional’s indemnification obligations under Section 12 hereof.
13.1.2 Ratings. Any insurance policy or coverage provided by Professional as required by this
Agreement shall be deemed inadequate and a material breach of this Agreement, unless such policy or
coverage is issued by insurance companies authorized to transact insurance business in the State of
California with a policy holder’s rating of A- or higher and a Financial Class of VII or higher.
13.1.3 Cancellation. The policies shall not be canceled unless thirty (30) days prior written
notification of intended cancellation has been given to City by certified or registered mail, postage
prepaid.
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13.1.4 Adequacy. The City, its officers, employees and agents make no representation that the
types or limits of insurance specified to be carried by Professional pursuant to this Agreement are
adequate to protect. If Professional believes that any required insurance coverage is inadequate,
Professional will obtain such additional insurance coverage as deems adequate, at Professional's sole
expense.
13.2 Workers’ Compensation Insurance: By executing this Agreement, certifies that
Professional is aware of and will comply with Section 3700 of the Labor Code of the State of California
requiring every employer to be insured against liability for workers’ compensation, or to undertake self-
insurance before commencing any of the work. Professional shall carry the insurance or provide for self-
insurance required by California law to protect said Professional from claims under the Workers’
Compensation Act. Prior to City's execution of this Agreement, Professional shall file with City either (1)
a certificate of insurance showing that such insurance is in effect, or that professional is self-insured for
such coverage, or (2) a certified statement that Professional has no employees, and acknowledging that if
Professional does employ any person, the necessary certificate of insurance will immediately be filed with
City. Any certificate filed with City shall provide that City will be given ten (10) days prior written
notice before modification or cancellation thereof.
13.3 Commercial General Liability and Automobile Insurance. Prior to City's execution of
this Agreement, Professional shall obtain, and shall thereafter maintain during the term of this Agreement,
commercial general liability insurance and automobile liability insurance as required to insure against
damages for personal injury, including accidental death, as well as from claims for property damage,
which may arise from or which may concern operations by anyone directly or indirectly employed by,
connected with, or acting for or on behalf of Professional. The City and the City, and its officers,
employees and agents, shall be named as additional insureds under the Professional’s insurance policies.
13.3.1 Professional’s commercial general liability insurance policy shall cover both bodily injury
(including death) and property damage (including, but not limited to, premises operations liability,
products-completed operations liability, independent ’s liability, personal injury liability, and contractual
liability) in an amount not less than $1,000,000 per occurrence and a general aggregate limit in the
amount of not less than $2,000,000.
13.3.2 Professionals automobile liability policy shall cover both bodily injury and property
damage in an amount not less than $500,000 per occurrence and an aggregate limit of not less than
$1,000,000. All of Professional’s automobile and/or commercial general liability insurance policies shall
cover all vehicles used in connection with Professional’s performance of this Agreement, which vehicles
shall include, but are not limited to, owned vehicles, leased vehicles, Professional’s employee vehicles,
non-owned vehicles and hired vehicles.
13.3.3 Prior to City's execution of this Agreement, copies of insurance policies or original
certificates and additional insured endorsements evidencing the coverage required by this Agreement, for
both commercial general and automobile liability insurance, shall be filed with City and shall include the
City and its officers, employees and agents, as additional insureds. Said policies shall be in the usual
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form of commercial general and automobile liability insurance policies, but shall include the following
provisions:
It is agreed that the City of Grand Terrace and its officers, employees and agents, are
added as additional insures under this policy, solely for work done by and on behalf of
the named insured for the City of Grand Terrace.
13.4 Subcontractors’ Insurance. Professional shall require all of its subcontractors to carry
insurance, in an amount sufficient to cover the risk of injury, damage or loss that may be caused by the
subcontractors’ scope of work and activities provided in furtherance of this Agreement, including, but
without limitation, the following coverages: Workers Compensation, Commercial General Liability,
Errors and Omissions, and Automobile liability. Upon City’s request, Professional shall provide City with
satisfactory evidence that Subcontractors have obtained insurance policies and coverages required by this
section.
14. Business Tax. understands that the Services performed under this Agreement constitutes
doing business in the City of Grand Terrace, and agrees that Professional will register for and pay a
business tax pursuant to Chapter 5.04 of the Grand Terrace Municipal Code and keep such tax certificate
current during the term of this Agreement.
15. Time of Essence. Time is of the essence for each and every provision of this Agreement.
16. City's Right to Employ Other. City reserves the right to employ other in connection with
the Services.
17. Solicitation. Professional warrants that they have not employed or retained any
person or City to solicit or secure this Agreement, nor has it entered into any agreement or understanding
for a commission, percentage, brokerage, or contingent fee to be paid to secure this Agreement. For
breach of this warranty, City shall have the right to terminate this Agreement without liability and pay
only for the value of work has actually performed, or, in its sole discretion, to deduct from the Agreement
price or otherwise recover from the full amount of such commission, percentage, brokerage or
commission fee. The remedies specified in this section shall be in addition to and not in lieu of those
remedies otherwise specified in this Agreement.
18. General Compliance with Laws. Professional shall keep fully informed of federal, state
and local laws and ordinances and regulations which in any manner affect those employed by
Professional, or in any way affect the performance of services by professional pursuant to this
Agreement. Professional shall at all times observe and comply with all such laws, ordinances and
regulations, and shall be solely responsible for any failure to comply with all applicable laws, ordinances
and regulations.
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19. Amendments. This Agreement may be modified or amended only by a written Agreement
and/or change order executed by the Professional and the City.
20. Termination. City, by notifying professional in writing, shall have the right to terminate any
or all of professional’s services and work covered by this Agreement at any time, with or without cause.
In the event of such termination, professional may submit s final written statement of the amount of 's
services as of the date of such termination based upon the ratio that the work completed bears to the total
work required to make the report complete, subject to the City’s rights under Sections 16 and 21 hereof.
In ascertaining the work actually rendered through the termination date, City shall consider completed
work, work in progress and complete and incomplete reports and other documents only after delivered to
City.
20.1 Other than as stated below, City shall give Professional thirty (30) days prior written notice
prior to termination.
20.2 City may terminate this Agreement upon fifteen (15) days written notice to Professional, in
the event:
20.2.1 Professional substantially fails to perform or materially breaches the Agreement; or
20.2.2 City decides to abandon or postpone the Services.
21. Offsets. Professional acknowledges and agrees that with respect to any business tax or
penalties thereon, utility charges, invoiced fee or other debt which professional owes or may owe to the
City, City reserves the right to withhold and offset said amounts from payments or refunds or
reimbursements owed by City to professional . Notice of such withholding and offset shall promptly be
given to by City in writing. In the event of a dispute as to the amount owed or whether such amount is
owed to the City, City will hold such disputed amount until either the appropriate appeal process has been
completed or until the dispute has been resolved.
22. Successors and Assigns. This Agreement shall be binding upon City and its successors and
assigns, and upon Professional and its permitted successors and assigns, and shall not be assigned by,
Professional either in whole or in part, except as otherwise provided in paragraph 9 of this Agreement.
23. Governing Law, Venue and Attorneys' Fees. This Agreement shall be governed by and
construed in accordance with laws of the State of California. Any action at law or in equity brought by
either of the parties hereto for the purpose of enforcing a right or rights provided for by this Agreement
shall be tried in a court of competent jurisdiction in the County of San Bernardino, State of California,
and the parties hereby waive all provisions of law providing for a change of venue in such proceedings to
any other county. In the event either party hereto shall bring suit to enforce any term of this Agreement or
to recover any damages for and on account of the breach of any term or condition of this Agreement, it is
mutually agreed that the prevailing party in such action shall recover all costs thereof, including
reasonable attorneys' fees, to be set by the court in such action.
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24. Nondiscrimination. During Professional’s performance of this Agreement, Professional
shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry, age,
physical disability, mental disability, medical condition, including the medical condition of Acquired
Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status, sex, or sexual
orientation, in the selection and retention of employees and subcontractors and the procurement of
materials and equipment, except as provided in Section 12940 of the California Government Code.
Further, Professional agrees to conform to the requirements of the Americans with Disabilities Act in the
performance of this Agreement.
25. Severability. Each provision, term, condition, covenant and/or restriction, in whole and in
part, of this Agreement shall be considered severable. In the event any provision, term, condition,
covenant and/or restriction, in whole and/or in part, of this Agreement is declared invalid,
unconstitutional, or void for any reason, such provision or part thereof shall be severed from this
Agreement and shall not affect any other provision, term, condition, covenant and/or restriction of this
Agreement, and the remainder of the Agreement shall continue in full force and effect.
26. Authority: The individuals executing this Agreement and the instruments referenced herein
on behalf of Professional each represent and warrant that they have the legal power, right and actual
authority to bind professional to the terms and conditions hereof and thereof.
27. Entire Agreement: This Agreement constitutes the final, complete, and exclusive statement
of the terms of the agreement between the parties pertaining to the subject matter of this Agreement, and
supersedes all prior and contemporaneous understandings or agreements of the parties. Neither party has
been induced to enter into this Agreement by, nor is neither party relying on, any representation or
warranty outside those expressly set forth in this Agreement.
28. Interpretation. City and Professional acknowledge and agree that this Agreement is the
product of mutual arms-length negotiations and accordingly, the rule of construction, which provides that
the ambiguities in a document shall be construed against the drafter of that document, shall have no
application to the interpretation and enforcement of this Agreement.
28.1 Titles and captions are for convenience of reference only and do not define, describe or
limit the scope or the intent of the Agreement or any of its terms. References to section numbers are to
sections in the Agreement unless expressly stated otherwise.
28.2 This Agreement shall be governed by and construed in accordance with the laws of the
State of California in effect at the time of the execution of this Agreement.
28.3 In the event of a conflict between the body of this Agreement and Exhibit “A” (“Scope of
Services”) hereto, the terms contained in Exhibit “A” shall be controlling.
29. Exhibits. The following exhibits attached hereto are incorporated herein to this Agreement
by this reference:
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Exhibit “A” - Scope of Services and fees
Exhibit “B” - Key Personnel
IN WITNESS WHEREOF City and Professional have caused this Agreement to be duly executed the day
and year first above written.
THE CITY OF GRAND TERRACE,
A public body
By: _________________________
Betsy M. Adams
City Manager
Attest:______________________
Tracey Martinez
City Clerk
APPROVED AS TO FORM:
Albert A. Webb Associates Inc
By: ____________________
______________________
[Printed Name]
_______________________
[Title]
___________________________
Richard L. Adams II
City Attorney
RESOLUTION NO. 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, AS THE SUCCESSOR AGENCY TO THE GRAND
TERRACE REDEVELOPMENT AGENCY, GRAND TERRACE,
CALIFORNIA FINDING THAT BOND PROCEEDS SHOULD BE USED
TO FUND A CONTRACT FOR THE DESIGN OF MICHIGAN STREET
IMPROVEMENTS AND STORM DRAIN & STREET REHABILITATION
PROJECT
WHEREAS, the Grand Terrace Redevelopment Agency (“Agency”) was a public
body, corporate and politic, organized and existing under the California Community
Redevelopment Law (Health & Safety Code § 33000 et seq.) (“CRL”);
WHEREAS, the City of Grand Terrace is a municipal corporation and a general
law city under the California Government Code (“City”);
WHEREAS, on or about January 9th, 2012, the City opted to serve as Successor
Agency to the Grand Terrace Redevelopment Agency;
WHEREAS, on or about January 9th, 2012, the City adopted a resolution
assuming all rights, powers, assets, liabilities, duties, obligations and functions
associated with the housing activities of the Agency pursuant to Health and Safety Code
Section 34176;
WHEREAS, 2011A Bonds and 2011B Bonds (“Bonds”) were issued by the
Agency prior to the implementation of ABX1 26 partly for the purpose of designing and
constructing street and sewer improvements on Michigan Street. Van Buren Street and
Pico Street;
WHEREAS, pursuant to Health & Safety Code Section 34177(i), City, as the
successor to the Agency, is authorized to use the proceeds received from the issuance
of the Bonds unless the purpose for which the Bonds were issued are no longer
achievable;
WHEREAS, the improvements to be constructed along Michigan Street, Van
Buren Street and Pico Street including storm drain and street rehabilitation, (“Project”)
are a public infrastructure project that is eligible for the tax-exempt bond financing;
WHEREAS, the purpose for which the Bonds were issued is still achievable;
WHEREAS, the funding for the Project will come first from remaining Measure “I”
funds with the balance being paid using proceeds from the Bonds;
WHEREAS, the City, as Successor Agency to the Grand Terrace
Redevelopment Agency, has determined that the Project should proceed to design to
be paid for from Bond proceeds as may be necessary.
WHEREAS, the City Council desires to approve a Professional Service
Agreement to perform the storm drain designs and street improvements.
NOW THEREFORE, THE GRAND TERRACE CITY COUNCIL DOES
RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS:
SECTION 1. The City, as Successor Agency to the Grand Terrace
Redevelopment Agency, hereby determines that the Project should be completed as
provided for in AB 1X 26 using Bond proceeds issued for that purpose to the extent
necessary.
SECTION 2. Funding of the design for the Project shall be paid in part by funds
received through Measure “I” funds with the balance being paid using Bond proceeds in
accordance with the terms of the Bond documents.
SECTION 3. The City Council approves the Professional Service Agreement
with Albert A Webb Associates attached hereto to perform the storm drain design and
street improvements, and directs the City Manager to execute the Agreement.
SECTION 4. The City Clerk shall certify to the passage and adoption of this
resolution and enter it into the book of original resolutions.
PASSED, APPROVED AND ADOPTED this 28th day of February, 2012.
Mayor of the City of Grand Terrace
ATTEST:
City Clerk of the City of Grand Terrace
I, TRACEY R. MARTINEZ, CITY CLERK of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular meeting of
the City Council of the City of Grand Terrace held on the 10th day of January, 2012 by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracey R. Martinez, City Clerk
APPROVED AS TO FORM:
City Attorney
AGENDA REPORT
MEETING DATE: February 28, 2012 Council Item (X) Successor Agency (X)
TITLE: Mid-Year Budget Review FY 2011-12
PRESENTED BY: Bernie Simon, Finance Director
RECOMMENDATION: Receive and File
BACKGROUND:
The mid-year budget review presents the City Council with the current operating and
capital results and fund balance of the City and the City as successor agency to the
redevelopment agency. City funds are considered the General Fund, Special Revenue
Funds, Capital Funds and the Sewer Fund. The Community Redevelopment Agency
(CRA) Funds are funds numbered (31) to (37). Revenues and expenditures are
presented for the first and second quarter of the fiscal year. Fund balance is presented
as of December 31, 2011 and compared to the projected fiscal year end fund balance.
It should be noted that the beginning year fund balances have been updated to reflect
the preliminary audited ending fund balances for fiscal year ending June 30, 2011. The
FY 2011-12 budget is referred to in this report as amended because of appropriations
adopted by Council during the year.
DISCUSSION:
Total amended City budget for FY 2011-12 consists of adopted expenditures of
$9,280,039 supported by estimated revenues of $8,867,199 and use of fund balance
reserve in the special revenue and sewer fund. The General Fund is projected at year
end at a surplus of $268,146 of revenue over expenditures.
The General Fund budget represents proposed expenditures of $4,616,825, including
transfers out, supported by estimated revenues of $4,884,971. The anticipated surplus
in the General Fund comes about because of a one time sale of cell tower leases for
$358,374 and budget reductions of $415,288 made to reduce a large part of the
structural deficit projected for FY 2011-12.
COUNCIL AGENDA ITEM NO. 8B
Approvals
Finance Director (if applicable) b.s.
City Attorney rla
City Manager bma
The FY 2011-12 General Fund budget reductions included elimination of the following:
Traffic Deputy position
Management Analyst position in Community & Economic Development
Department
Community Events program
Part-time Rental Inspection positions (2)
Deputy City Clerk position
Maintenance Worker II position and outsourcing of certain maintenance tasks
The budget reductions also originally included a reduction of hours for a patrol deputy
position. However, with the State’s funding of the $100,000 COPS/SLESF grant the
hours were restored.
For the six months ending December 31, 2011, the General Fund received revenues of
$1,444,092 representing 29.6% of the projected revenue for the fiscal year. The low
percent of revenue received to date is typical because the majority of revenue is
received in the last six months of the fiscal year. Revenue of $413,210 in sales tax and
franchise fees was the largest category of income followed by revenue from the sale of
cell tower leases of $358,374.
In contrast, operating expenditures are generally consistent each month with the
exception of expenditures that are made annually. $2,056,688 was expended from the
General Fund through December 31, 2011 and $133,135 was encumbered fiscal year
to date. Encumbrances are generally purchase orders or other commitments that
reduce the available budgetary line item so that funds are not spent twice. Therefore, a
total of $2,189,823 was expended and encumbered in the General Fund through
December 31, 2011. This represents a total of 47% of the General Fund fiscal year
budget. The largest expenditure was $900,556 for Law Enforcement out of a total fiscal
year Law Enforcement budget of $1,851,997. The second largest source of
expenditures and encumbrances is Child Care Services with a total of $410,833
expended and encumbered out of a total department budget of $864,430.
A $35,000 grant was received in November 2011 from the County of San Bernardino
care of Supervisor Neil Derry for the purpose of improvements at the Child Care facility
and a small amount for programs. $970 of this grant has been expended through
December 2011.
The effects of the CRA dissolution, effective February 1, 2012, on the General Fund are
still unknown. For FY 2011-12, the CRA absorbs approximately $423,000 of staff costs,
$316,000 of overhead cost allocation, and $216,000 of contracts and professional fees
including 50% of the cost for City Attorney services. Due to the California Supreme
Court stay on redevelopment activity during much of the first half of FY 2011-12, no new
contracts were awarded by the CRA. Residual receipts revenue was posted to the
General Fund in January 2012 after the California Supreme Court stay and opinion on
December 29, 2011.
Staff created Fund (48) Capital Project – Park Grant, to account for state funds received
for purpose of the purchasing land and improvements to build a park on Grand Terrace
Road between Vivienda and Barton Road. A total of $ $671,094 of grant funds has been
received with $597,690 expended for land and other costs at December 31 2011.
Below is a summary of City budget activity.
CITY AMENDED BUDGET
FY 2011-12
SUMMARY REVENUE AND EXPENDITURES - BUDGET
Fund Beg.
Actual
Fund
Balance
Revenue
FY 2011-12
Expend.
FY 2011-12
Surplus
(Deficit)
Projected
Ending
Available
Fund
Balance
6-30-12
General Fund 202,029 4,884,971 (4,616,825) 268,146 470,175
Special Revenue/Ent. 4,553,042 2,442,908 (2,946,801) (503,893) 4,049,149
Capital Project 710 1,539,320 (1,716,413) (177,093) (176,383)
Total 4,755,781 8,867,199 (9,280,039) (412,840) 4,342,941
CITY AMENDED BUDGET
FY 2011-12
SUMMARY REVENUE AND EXPENDITURES – Actual Through Dec. 31, 2011
Fund Beg.
Actual
Fund
Balance
Revenue
6 Months
Expend.
6 Months
Encumb.
FYTD
Surplus
(Deficit)
6 Months
Ending
Available
Fund Balance
12-31-2011
General Fund 202,029 1,444,092 (2,056,688) (133,135) (745,731) (543,702)
Special Revenue/Ent. 4,553,042 655,321 (666,055) 0 (10,734) 4,542,308
Capital Project 710 671,094 (728,616) 0 (57,522) (56,812)
Total 4,755,781 2,770,507 (3,451,359) (133,135) (813,987) 3,941,794
The City elected on January 10, 2012 to become the successor agency to the
Community Redevelopment Agency. The City also created an RDA Obligation
Retirement Fund to receive all property tax allocated to the agency and any other
revenue received on and after February 1, 2012. All expenditures will be made from the
current budgeted CRA Fund. Expenditures will be reimbursed by the RDA Obligation
Retirement Fund to either the CRA Project Fund or the Debt Service Fund. The
successor agency is to wind down the redevelopment agency, pay the agency’s debt
and distribute the remaining assets, if any.
As of December 31, 2011, $20,152,477 or 83.6% of the combined overall fund balance
of $24,094,271 now belongs to the successor agency. Through December 31, 2011 the
CRA expended $4,772,016 and encumbered $5,640. $1,395,321 was expended from
2011 Taxable Tax Allocation bond proceeds to purchase 14.22 acres on Van Buren
Street. The contract was entered into prior to effective date of AB x1-26. The CRA
received revenue through December 31, 2011 in the amount of $2,548,878.
Below is a summary of the Successor Agency budget activity. Staff is aware that future
budget adjustments will need to be made when the dissolution issues become clearer.
SUCCESSOR AGENCY BUDGET
FY 2011-12
SUMMARY REVENUE AND EXPENDITURES - BUDGET
Fund Beg.
Actual
Fund
Balance
Revenue
FY 2011-12
Expend.
FY 2011-12
Surplus
(Deficit)
Projected
Ending
Available
Fund
Balance
6-30-12
Obligation Retirement 0 0 0 0 0
Capital Projects 533,432 1,837,000 (1,863,544) (26,544) 506,888
CRA Bond Proceeds 18,528,371 0 (1,395,321) (1,395,321) 17,133,050
Debt Service 2,895,166 6,052,858 (7,196,245) (1,143,387) 1,751,779
CRA Low Mod 424,786 1,280,560 (1,130,385) 150,175 574,961
Total 22,381,755 9,170,418 (11,585,495) (2,415,077) 19,966,678
SUCCESSOR AGENCY BUDGET
FY 2011-12
SUMMARY REVENUE AND EXPENDITURES – Actual Through Dec. 31, 2011
Fund Beg.
Actual
Fund
Balance
Revenue
6 Months
Expend.
6 Months
Encumb.
FYTD
Surplus
(Deficit)
6 Months
Ending
Available
Fund
Balance
12-31-2011
Obligation Retirement 0 0 0 0 0 0
Capital Projects 533,432 34,229 (376,165) (5,640) (347,576) 185,856
CRA Bond Proceeds 18,528,371 0 (1,395,321) 0 (1,395,321) 17,133,050
Debt Service 2,895,166 2,129,746 (2,323,250) 0 (193,504) 2,701,662
CRA Low Mod 424,786 384,403 (677,280) 0 (292,877) 131,909
Total 22,381,755 2,548,378 (4,772,016) (5,640) (2,229,278) 20,152,477
FISCAL IMPACT:
Only budgetary information is being presented in this report. Staff will bring forward, for
a future Council Meeting, recommended budget adjustments for FY 2011-12.
Respectfully submitted:
/s/ Bernie Simon
Bernie Simon, Finance Director
ATTACHMENTS:
FY 2011-12 Budget Reports 12-31-2011
Council Action
Approved as Recommended:
Denied/Other:
Council Motion:
Beg.
Actual
Fund
Balance
Dec. 31, 11
FY-to-date
Revenue
Dec. 31, 11
FY-to-date
Expenditure
Dec. 31, 11
FY-to-date
Encumb
Dec. 31, 11
Actual
Fund
Balance
Revised
Budget
FY 2011-12
Revenue
Revised
Budget
FY 2011-12
Expend
Jun. 30, 12
Projected
Fund
Balance
TOTAL 10- GENERAL FUND 202,029 1,444,092 (2,056,688) (133,135) (543,702)4,884,971 (4,616,825) 470,175
11 - STREET FUND 1,294,151 0 (8,506)0 1,285,645 7,000 (307,611)993,540
12 - STORM DRAIN FUND 66,902 0 0 0 66,902 350 0 67,252
13 - PARK FUND 236,292 50 (1,358)0 234,984 7,100 (17,716)225,676
14 - SLESF (AB3229 COPS)00(50,252)0 (50,252)100,000 (100,000)0
15 - AIR QUALITY IMPRV. FUND 54,210 4,343 (5,775)0 52,778 14,250 0 68,460
16 - GAS TAX FUND 88,611 138,089 (136,166)0 90,534 405,860 (403,346)91,125
17 - TRAFFIC SAFETY FUND (27,513)23,516 (17,651)0 (21,648)71,500 (53,813)(9,826)
19 - FACILITIES FUND 208,104 0 0 0 208,104 200 0 208,304
20 - MEASURE "I" FUND 158,155 68,199 (12,036)0 214,318 216,913 (266,704)108,364
21 - WASTE WATER DISPOSAL F 1,791,251 413,433 (429,734)0 1,774,950 1,495,300 (1,674,278)1,612,273
21 - DESG WWD CAPTIAL FEES 685,460 0 0 0 685,460 0 0 685,460
22 - CDBG FUND (7,551)3,376 0 0 (4,175)110,100 (110,100)(7,551)
26 - LNDSCP & LGTG A.D.4,970 4,315 (4,577)0 4,708 14,335 (13,233)6,072
TOTAL OTHER CITY FUNDS 4,553,042 655,321 (666,055)0 4,542,308 2,442,908 (2,946,801)4,049,149
44 ‐ CAPITAL PROJECT ‐ BIKE LANE 0000 0 0 0 0
46 ‐ CAPITAL IMPR‐ STREETS 31,826 0 (129,069)0 (97,243)850,232 (850,232)31,826
47 ‐ CAP.PRJ. BARTON BRIDGE (31,116)0 (1,857)0 (32,973)94,088 (94,088)(31,116)
48 ‐ CAP.PRJ. PARK GRANT 0 671,094 (597,690)0 73,404 595,000 (772,093)(177,093)
TOTAL CAPITAL FUNDS 710 671,094 (728,616) 0 (56,812) 1,539,320 (1,716,413) (176,383)
TOTAL CITY FUNDS 4,755,781 2,770,507 (3,451,359) (133,135) 3,941,794 8,867,199 (9,280,039) 4,342,941
31 ‐ OBLIGATION RET FUND 0000 0 0 0 0
32 ‐ CAPITAL PROJECTS FUND (674,068)34,229 (376,165)(5,640)(1,021,644)1,837,000 (1,622,044)(459,112)
33 ‐ DEBT SERVICE FUND 2,895,166 2,129,746 (2,323,250)0 2,701,662 6,052,858 (7,196,245)1,751,779
33 ‐ BOND PROCEEDS 18,528,371 0 (1,395,321)0 17,133,050 0 (1,395,321)17,133,050
34 ‐ LOW MOD INC HSG FUND 424,786 384,403 (677,280)0 131,909 1,280,560 (1,130,385)574,961
37 ‐ CRA PROJECT FUND 1,207,500 0 0 0 1,207,500 0 (241,500)966,000
TOTAL CRA FUNDS 22,381,755 2,548,378 (4,772,016) (5,640) 20,152,477 9,170,418 (11,585,495) 19,966,678
Grand Total- ALL FUNDS 27,137,536 5,318,885 (8,223,375) (138,775) 24,094,271 18,037,617 (20,865,534) 24,309,619
Notes: Revenues include Transfers-In
Actual - Six Months Budget through June 30, 2012
City and CRA of Grand Terrace
Budget: FY 2011‐12
Fund Balance Report
Actual July 1, 2011 through December 31, 2011 and Budget through June 30, 2012
AMENDED
Fund Balance 12-31-11
Projected Fund Balance to 6-30-2012
Sept 30, 11
FY-to-date
Revenue
%
25%
Dec. 31, 11
FY-to-date
Revenue
%
50%
Mar. 31, 12
FY-to-date
Revenue
%
75%
Jun. 30, 12
FY-to-date
Revenue
%
100%
Amended
Budget
FY 2011-12
Revenue
TOTAL 10‐ GENERAL FUND 672,546 13.8% 1,444,092 29.6% 0 0.0% 0 0.0% 4,884,971
11 ‐ STREET FUND 0 0.0% 0 0.0% 0 0.0% 0 0.0% 7,000
12 ‐ STORM DRAIN FUND 0 0.0% 0 0.0% 0 0.0% 0 0.0% 350
13 ‐ PARK FUND 50 0.7% 50 0.7% 0 0.0% 0 0.0% 7,100
14 ‐ SLESF (AB3229 COPS)0 0.0% 0 0.0% 0 0.0% 0 0.0% 100,000
15 ‐ AIR QUALITY IMPROVEMENT FUND 0 0.0% 4,343 30.5% 0 0.0% 0 0.0% 14,250
16 ‐ GAS TAX FUND 52,127 12.8% 138,089 34.0% 0 0.0% 0 0.0% 405,860
17 ‐ TRAFFIC SAFETY FUND 10,581 14.8% 23,516 32.9% 0 0.0% 0 0.0% 71,500
19 ‐ FACILITIES FUND 0 0.0% 0 0.0% 0 0.0% 0 0.0% 200
20 ‐ MEASURE "I" FUND 25,928 12.0% 68,199 31.4% 0 0.0% 0 0.0% 216,913
21 ‐ WASTE WATER DISPOSAL FUND 157,829 10.6% 413,433 27.6% 0 0.0% 0 0.0% 1,495,300
22 ‐ CDBG FUND 0 0.0% 3,376 3.1% 0 0.0% 0 0.0% 110,100
26 ‐ LNDSCP & LGTG ASSESSMENT DIST 0 0.0% 4,315 30.1% 0 0.0% 0 0.0% 14,335
TOTAL OTHER CITY FUNDS 246,515 10.1% 655,321 26.8% 0 0.0% 0 0.0% 2,442,908
44 ‐ CAPITAL PROJECT ‐ BIKE LANE 0 0.0% 0 0.0% 0 0.0% 0 0.0%0
46 ‐ CAPITAL IMPROVEMENTS ‐ STREET 0 0.0% 0 0.0% 0 0.0% 0 0.0% 850,232
47 ‐ CAP.PRJ. BARTON/COLTON BRIDG 0 0.0% 0 0.0% 0 0.0% 0 0.0% 94,088
48 ‐ CAP.PRJ. PARK GRANT 597,690 100.5% 671,094 112.8% 0 0.0% 0 0.0% 595,000
TOTAL CAPITAL FUNDS 597,690 38.8% 671,094 43.6% 0 0.0% 0 0.0% 1,539,320
TOTAL CITY FUNDS 1,516,751 17.1% 2,770,507 31.2% 0 0.0% 0 0.0% 8,867,199
31 ‐ OBLIGATION RET FUND 0 0.0% 0 0.0% 0 0.0% 0 0.0%0
32 ‐ CAPITAL PROJECTS FUND 13,141 0.7% 34,229 1.9% 0 0.0% 0 0.0% 1,837,000
33 ‐ DEBT SERVICE FUND 596,444 9.9% 2,129,746 35.2% 0 0.0% 0 0.0% 6,052,858
34 ‐ LOW INCOME HOUSING FUND 586 0.0% 384,403 30.0% 0 0.0% 0 0.0% 1,280,560
37 ‐ CRA PROJECT FUND 0 0.0% 0 0.0% 0 0.0% 0 0.0%0
TOTAL CRA FUNDS 610,171 6.7% 2,548,378 27.8% 0 0.0% 0 0.0% 9,170,418
Grand Total‐ ALL FUNDS 2,126,922 11.8% 5,318,885 29.5% 0 0.0% 0 0.0% 18,037,617
Notes: Revenues include Transfers-In
Fiscal Year to Date Revenue Analysis by Quarter
City and CRA of Grand Terrace
Budget: FY 2011‐12
Revenue Report for Six (6) Months
July 1, 2011 through December 31, 2011
REVENUES
Actual Actual Actual Actual
Revenues by Quarter
FYTD
FY 2011-12
Dec. 31, 11
FY-to-date
Revenue
Property
Taxes
/Increment
Other
Taxes
Franchise
Intergov Licenses
Permits
Charges
User Fees
Impact/
Cap
Imprv
Fees
Fines &
Forfeitures
Interest
& Use
TSF
Other
10 ‐ GENERAL FUND 1,444,092 150,255 413,210 45,887 46,716 397,775 0 9,006 381,243 0
11 ‐ STREET FUND 0000000000
12 ‐ STORM DRAIN FUND 0000000000
13 ‐ PARK FUND 50 0 0 0 0 0 0 0 0 50
14 ‐ SLESF (AB3229 COPS)0000000000
15 ‐ AIR QUALITY IMPROVEMENT FUN 4,343 0 0 4,343 0 0 0 0 0 0
16 ‐ GAS TAX FUND 138,089 0 0 138,089 000000
17 ‐ TRAFFIC SAFETY FUND 23,516 0 0 0 0 0 0 23,516 00
19 ‐ FACILITIES FUND 0000000000
20 ‐ MEASURE "I" FUND 68,199 0 0 68,199 0 0 0 0 0 0
21 ‐ WASTE WATER DISPOSAL FUND 413,433 0 0 0 0 413,433 0 0 0 0
22 ‐ CDBG FUND 3,376 0 0 3,376 000000
26 ‐ LNDSCP & LGTG ASSESSMENT DIS 4,315 4,315 0 0 0 0 0 0 0 0
TOTAL OTHER CITY FUNDS 655,321 4,315 0 214,007 0 413,433 0 23,516 0 50
44 ‐ CAPITAL PROJECT ‐ BIKE LANE 0000000000
46 ‐ CAPITAL IMPROVEMENTS ‐ STREE 0000000000
47 ‐ CAP.PRJ. BARTON/COLTON BRIDG 0000000000
48 ‐ CAP.PRJ. PARK GRANT 671,094 0 0 671,094 000000
TOTAL CAPITAL FUNDS 671,094 0 0 671,094 0 0 0 0 0 0
TOTAL CITY FUNDS 2,770,507 154,570 413,210 930,988 46,716 811,208 0 32,522 381,243 50
31 ‐ OBLIGATION RET FUND 0000000000
32 ‐ CAPITAL PROJECTS FUND 34,229 0 0 0 0 0 0 0 23,596 10,633
33 ‐ DEBT SERVICE FUND 2,129,746 1,533,302 0 0 0 0 0 0 0 596,444
34 ‐ LOW INCOME HOUSING FUND 384,403 383,325 0 0 0 0 0 0 1,078 0
37 ‐ CRA PROJECT FUND 0000000000
TOTAL CRA FUNDS 2,548,378 1,916,627 0 0 0 0 0 0 24,674 607,077
Grand Total‐ ALL FUNDS 5,318,885 2,071,197 413,210 930,988 46,716 811,208 0 32,522 405,917 607,127
Fiscal Year Revenue by Type
Fiscal Year to Date Revenue Analysis by Type Second Quarter
City and CRA of Grand Terrace
Budget: FY 2011‐12
Revenue Report for Six (6) Months
July 1, 2011 through December 31, 2011
Revenues by Type
ENCUMB
Sept 30, 11
FY-to-date
Expend.
%
25%
Dec. 31, 11
FY-to-date
Expend.
%
50%
Mar. 31, 12
FY-to-date
Expend.
%
75%
Jun. 30, 12
FY-to-date
Expend.
%
100%EMCUMB.
To-Date
Total
Funds
Expended
Encumb
Amended
Budget
FY
2011-12
110 CITY COUNCIL 11,617 21.6%26,528 49.2%0 0.0%0 0.0%0 26,528 53,880
120 CITY MANAGER 68,558 25.2%132,496 48.7%0 0.0%0 0.0%0 132,496 272,035
125 CITY CLERK 63,694 53.9%86,178 73.0%0 0.0%0 0.0%12,148 98,326 118,062
140 FINANCE 66,237 23.9%150,345 54.3%0 0.0%0 0.0%992 151,337 277,011
160 CITY ATTORNEY 11,509 19.2%21,353 35.6%0 0.0%0 0.0%0 21,353 60,000
172 BUILDING AND SAFETY 24,665 18.0%55,594 40.6%0 0.0%0 0.0%162 55,756 137,010
175 PUBLIC WORKS 35,955 16.4%80,131 36.5%0 0.0%0 0.0%163 80,294 219,253
180 COMMUNITY EVENTS 0 0.0%0 0.0%0 0.0%0 0.0%000
185 RENTAL INSPECTION PROG 0 0.0%0 0.0%0 0.0%0 0.0%000
187 ENFORCEMENT PROGRAMS 10,166 7.3%66,391 47.7%0 0.0%0 0.0%63,843 130,234 139,126
190 NON‐DEPARTMENTAL 55,558 17.1%112,776 34.7%0 0.0%0 0.0%6,790 119,566 325,290
195 FACILITIES MAINTENANCE 19,204 10.5%49,149 26.9%0 0.0%0 0.0%18,809 67,958 182,849
370 COMMUNITY DEVELOPMENT/57,602 25.9%110,486 49.7%0 0.0%0 0.0%0 110,486 222,504
380 INFORMATION SYSTEMS 13,310 16.8%31,831 40.2%0 0.0%0 0.0%397 32,228 79,175
410 LAW ENFORCEMENT 161,451 8.7%900,556 48.6%0 0.0%0 0.0%0 900,556 1,851,997
440 CHILD CARE SERVICES 191,310 22.1%387,325 44.8%0 0.0%0 0.0%23,508 410,833 864,430
450 PARK MAINTENANCE 22,403 14.6%46,967 30.5%0 0.0%0 0.0%2,878 49,845 153,917
625 NPDES 17,156 20.5%34,453 41.2%0 0.0%0 0.0%0 34,453 83,668
631 STORM DRAIN MAINTENANCE 0 0.0%2,922 18.3%0 0.0%0 0.0%0 2,922 16,000
801 PLANNING COMMISSION 462 19.3%1,182 49.4%0 0.0%0 0.0%0 1,182 2,395
804 HISTORICAL/CULTURAL COMM 0 0.0%300 25.0%0 0.0%0 0.0%0 300 1,200
805 SENIOR CITIZENS PROGRAM 6,724 24.9%14,165 52.5%0 0.0%0 0.0%380 14,545 27,000
808 EOC/CERT 322 3.1%2,090 20.3%0 0.0%0 0.0%3,065 5,155 10,320
950 CAPITAL PROJECTS 0 0.0%970 2.8%0 0.0%0 0.0%0 970 34,200
999 COST ALLOCATION (128,750)0.0%(257,500)0.0%0 0.0%0 0.0%0 (257,500)(514,497)
TOTAL GENERAL FUND 709,153 15.4% 2,056,688 44.5%0 0.0%0 0.0% 133,135 2,189,823 4,616,825
11 ‐ STREET FUND 4,253 1.4%8,506 2.8%0 0.0%0 0.0%0 8,506 307,611
12 ‐ STORM DRAIN FUND 0 0.0%0 0.0%0 0.0%0 0.0%0 00
13 ‐ PARK FUND 679 3.8%1,358 7.7%0 0.0%0 0.0%0 1,358 17,716
14 ‐ SLESF (AB3229 COPS)8,459 8.5%50,252 50.3%0 0.0%0 0.0%0 50,252 100,000
15 ‐ AIR QUALITY IMPROVEMENT F 5,775 0.0%5,775 0.0%0 0.0%0 0.0%0 5,775 0
16 ‐ GAS TAX FUND 58,609 14.5%136,166 33.8%0 0.0%0 0.0%0 136,166 403,346
17 ‐ TRAFFIC SAFETY FUND 6,047 11.2%17,651 32.8%0 0.0%0 0.0%0 17,651 53,813
19 ‐ FACILITIES FUND 0 0.0%0 0.0%0 0.0%0 0.0%0 00
20 ‐ MEASURE "I" FUND 6,018 2.3%12,036 4.5%0 0.0%0 0.0%0 12,036 266,704
21 ‐ WASTE WATER DISPOSAL FUND 61,231 3.7%429,734 25.7%0 0.0%0 0.0%0 429,734 1,674,278
22 ‐CDBG FUND 0 0.0%0 0.0%0 0.0%0 0.0%0 0 110,100
26 ‐ LNDSCP & LGTG ASSESSMENT D 3,416 25.8%4,577 34.6%0 0.0%0 0.0%0 4,577 13,233
TOTAL OTHER CITY FUNDS 154,487 5.2% 666,055 22.6% 0 0.0% 0 0.0% 0 666,055 2,946,801
44 ‐ CAPITAL PROJECT ‐ BIKE LANE 0 0.0%0 0.0%0 0.0%0 0.0%0 00
46 ‐ CAPITAL IMPROVEMENTS ‐ STR 0 0.0%129,069 15.2%0 0.0%0 0.0%0 129,069 850,232
47 ‐ CAP.PRJ. BARTON/COLTON BRI 1,221 1.3%1,857 2.0%0 0.0%0 0.0%0 1,857 94,088
48 ‐ CAP.PRJ.‐ PARK GRANT 597,690 77.4%597,690 77.4%0 0.0%0 0.0%0 597,690 772,093
TOTAL CAPITAL FUNDS 598,911 34.9% 728,616 42.4% 0 0.0% 0 0.0% 0 728,616 1,716,413
CITY BUDGET 1,462,551 15.8% 3,451,359 37.2% 0 0.0% 0 0.0% 133,135 3,584,494 9,280,039
31 ‐ RDA OBLIGATION RET FUND 0 0.0%0 0.0%0 0.0%0 0.0%000
32 ‐ CAPITAL PROJECTS FUND 113,351 7.0%376,165 23.2%0 0.0%0 0.0%5,640 381,805 1,622,044
33 ‐ DEBT SERVICE FUND 2,255,924 31.3%2,323,250 32.3%0 0.0%0 0.0%0 2,323,250 7,196,245
33 ‐ BOND PROCEEDS 1,395,321 100.0%1,395,321 100.0%0 0.0%0 0.0%0 1,395,321 1,395,321
34 ‐ CRA LOW MOD HOUSING 638,009 56.4%677,280 59.9%0 0.0%0 0.0%0 677,280 1,130,385
37 ‐ CRA PROJECT TRUST 0 0.0%0 0.0%0 0.0%0 0.0%0 0 241,500
TOTAL CRA FUNDS 4,402,605 38.0%4,772,016 41.2%0 0.0%0 0.0% 5,640 4,777,656 11,585,495
Grand Total‐ ALL FUNDS 5,865,156 28.1% 8,223,375 39.4%0 0.0%0 0.0% 138,775 8,362,150 20,865,534
Notes: Expenditures include Transfers-Out
Fiscal Year to Date Expenditure Analysis by Quarter
EXPENDITURES
City and CRA of Grand Terrace
FY 2011-12
Expenditure Report for Six (6) Months
July 1, 2011 through December 31, 2011
EXPEND by 2nd Qtr FY12 31 11 Page 1
AGENDA REPORT
MEETING DATE: February 14, 2012 Council Item ( ) Successor Agency (X)
TITLE: Bid Award for Demolition at 21974 De Berry Street and Site
Clearing at 21992 De Berry Street
PRESENTED BY: Joyce Powers, Community and Economic Development
Director
RECOMMENDATION: 1. Award Bid No. 2011-05 to Dakeno, Inc.
2. Appropriate $13,331.00 for the demolition costs as listed
on the approved Enforceable Obligations Payment
Schedule.
BACKGROUND:
The properties at 21974 and 21992 De Berry Street are now owned by the City, acting
as the successor agency to the former Redevelopment Agency. The residence at
21974 De Berry Street is vacant after being tenant-occupied for several years. The
property also includes an in-ground swimming pool, and both the home and the pool
need extensive repairs to rent to a new tenant. The property manager has estimated
those costs to be in excess of $25,000.
The smaller home at 21992 De Berry is occupied by a tenant on a month-to-month
basis. The lease payment is $795.00 per month, and the property management firm
deducts their 10% management fee and any repairs from the rent collected.
Both properties are within the General Plan Mixed Use area, and are part of the site
assembly for an 80+ acre project in the southwest portion of the City. The current
residential use is nonconforming, and the properties were purchased with the intent to
demolish the residences for the new project. Additionally, the property is the subject of
frequent vandalism.
DISCUSSION:
Staff has completed the lead and asbestos survey, and the report and Notice Inviting
Bids were posted on December 19, 2012. The property at 21974 De Berry constitutes a
SUCCESSOR AGENCY ITEM NO. 1
Approvals
Finance Director (if applicable) b.s.
City Attorney rk
City Manager bma
public nuisance because it is severely dilapidated and is the subject of frequent
vandalism. Combined with the frequent vandalism issues, the presence of hazardous
materials in the properties constitutes a potential public health hazard. Additionally, the
current condition of the properties does nothing to enhance their value, and would likely
detract from the value when the properties are sold.
The scope of work for the project includes complete removal of hazardous materials,
demolition, and land clearing at 21974 De Berry Street, including removal of the
swimming pool. At 21992 De Berry Street, the site will be cleared of debris,
deteriorated sheds, and dead vegetation. The residence and carport will remain.
The bid opening occurred on January 17, 2012, and the bid results were as follows:
Bidder Bid Amount
Vizion’s West, Inc. $23,730.00
Dakeno, Inc. $13,311.00
Wreck Age Demolition $31,600.00
De La Riva Construction $56,890.00
STI dba Full Scale Demolition $52,000.00
Staff recommends awarding the bid to Dakeno, Inc. as the low bidder. Dakeno is
licensed and experienced in demolition and has provided proof of insurance and the
10% bid bond. Dakeno subcontracts with Inland Contractors, Inc for removal of
hazardous materials. Inland Contractors is licensed for the removal of hazardous
materials. Staff has discussed the scope of work with the business owner to ensure
their bid amount includes the entire scope of work. They are able to offer a lower bid
price because they are owner-operators and own the necessary equipment. This
project requires payment of prevailing wages to all employees.
FISCAL IMPACT:
The project costs are included in the approved Enforceable/Other Obligations Payment
Schedule, in the amount of $15,000.
Respectfully submitted:
/s/ Joyce Powers
Joyce Powers, Community and Economic Development Director
Council Action
Approved as Recommended:
Denied/Other:
Council Motion:
RESOLUTION NO. 2012 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, AS THE SUCCESSOR AGENCY TO THE GRAND
TERRACE REDEVELOPMENT AGENCY, GRAND TERRACE,
CALIFORNIA FINDING THAT DEMOLTION OF THE PROPERTY
LOCATED AT 21974 DE BERRY STREET AND SITE CLEARING OF
THE PROPERTY LOCATED AT 21992 DE BERRY STREET IS
NECESSARY TO PRESERVE AND ENHANCE THE VALUE OF THE
PROPERTY
WHEREAS, the Grand Terrace Redevelopment Agency (“Agency”) was a public
body, corporate and politic, organized and existing under the California Community
Redevelopment Law (Health & Safety Code § 33000 et seq.) (“CRL”); and
WHEREAS, the City of Grand Terrace is a municipal corporation and a general
law city under the California Government Code (“City”); and
WHEREAS, on or about January 9th, 2012, the City opted to serve as Successor
Agency to the Grand Terrace Redevelopment Agency; and
WHEREAS, on or about January 9th, 2012, the City adopted a resolution
assuming all rights, powers, assets, liabilities, duties, obligations and functions
associated with the housing activities of the Agency pursuant to Health and Safety Code
Section 34176; and
WHEREAS, the properties located at 21974 De Berry Street and 21992 De Berry
Street (“Properties”) are subject to frequent vandalism; and
WHEREAS, it has been determined that materials hazardous to the health and
safety of the local community were found to be present on the Properties; and
WHEREAS, the Properties exist in a dilapidated condition; and
WHEREAS, pursuant to Health & Safety Code Section 34177(i), City, as the
successor to the Agency, is authorized to use funds from the Property Tax Trust Fund
(“Fund”) for the purposes of the demolition of the property located at 21974 De Berry
Street and Site Clearing of the property located at 21992 De Berry Street (“Project”);
and
WHEREAS, the City, as Successor Agency to the Grand Terrace
Redevelopment Agency, has determined that the Project should proceed and be paid
for from the Fund.
NOW THEREFORE, THE GRAND TERRACE CITY COUNCIL, AS
SUCCESSOR AGENCY TO THE GRAND TERRACE REDEVELOPMENT AGENCY,
DOES RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS:
SECTION 1. The City, as Successor Agency to the Grand Terrace Redevelopment
Agency, hereby determines that the Project should be completed as provided for in AB 1X
26 using the Funds to the extent necessary.
SECTION 2. The City, as Successor Agency to the Grand Terrace Redevelopment
Agency, hereby further determines that the Properties currently constitute a public
nuisance, and that the Project is necessary to abate such public nuisance.
SECTION 3. The City, as Successor Agency to the Grand Terrace Redevelopment
Agency, hereby further determines that the Project is necessary to enhance and/or
preserve the value of the Properties.
SECTION 4. The City Clerk shall certify to the passage and adoption of this
resolution and enter it into the book of original resolutions.
PASSED, APPROVED AND ADOPTED this 28th day of February, 2012.
Mayor of the City of Grand Terrace
ATTEST:
City Clerk of the City of Grand Terrace
I, TRACEY R. MARTINEZ, CITY CLERK of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular meeting of
the City Council of the City of Grand Terrace held on the 28th day of February, 2012 by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracey R. Martinez, City Clerk
APPROVED AS TO FORM:
City Attorney
PLEASE SEE ITEM 8A. UNDER CITY COUNCIL FOR
COMPLETE STAFF REPORT.
SUCCESSOR AGENCY ITEM NO. 2
AGENDA REPORT
MEETING DATE: February 28, 2012 City Item ( ) Successor Agency ( X )
TITLE: Successor Agency Adoption of Enforceable Obligation
Payment Schedule (EOPS) and Preliminary Initial
Recognized Obligation Payment Schedule (IROPS)
PRESENTED BY: Bernie Simon, Finance Director
RECOMMENDATION: Adopt Enforceable Obligation Payment Schedule and Draft
Initial Recognized Obligation Payment Schedule
BACKGROUND:
On December 29, 2011, in the CRA v. Matosantos case, the Court upheld ABX1 26 and
invalidated ABX1 27 thereby eliminating redevelopment agencies and the voluntary
option to pay to continue redevelopment. All redevelopment agencies in California will
be dissolved effective February 1, 2012 with assets, properties, and documents
transferred to the successor agencies. On January 10, 2012 the City Council adopted a
resolution to be the successor agency to the Grand Terrace Community Redevelopment
Agency (Agency).
On January 30, 2012 the Agency board adopted the amended Enforceable Obligation
Payment Schedule (EOPS) and adopted the amended Initial Recognized Obligation
Payment Schedule (IROPS) under H & S §34169 and remitted those reports to the City
of Grand Terrace (City) as the Successor Agency.
The Successor Agency must adopt an Enforceable Obligation Payment Schedule
(EOPS) and, by March 1, must adopt an Initial Recognized Obligation Payment
Schedule (IROPS) in accordance with H & S §34177.
DISCUSSION:
Enforceable Obligation Payment Schedule (EOPS) – February 1, 2012 until valid ROPS
Staff used the initial EOPS from August 23, 2011 and updated the schedule for
enforceable obligations of the successor agency through June 30, 2012. The EOPS
SUCCESSOR AGENCY ITEM NO. 3
Approvals
Finance Director (if applicable) b.s.
City Attorney rk
City Manager bma
also generally follows the budget and includes additional costs that may be anticipated
to wind down the agency through the end of the fiscal year. After February 1st, only the
obligations listed on the EOPS may be paid until a valid Recognized Obligation
Payment Schedule (ROPS) is recognized.
Generally under H & S §34171 an enforceable obligation means:
a) bonds, as defined by applicable code sections
b) Loans
c) Payments required by federal and state governments
d) Judgments and settlements
e) Any legal and binding agreement
f) Contracts necessary for administration or operations of the successor agency
g) Amounts borrowed from or owed to RDA Low Mod Fund
h) Excludes certain loans between agencies creating the redevelopment agency
and within certain periods.
Recognized Obligation Payment Schedule (ROPS) – May 1, 2012 and valid ROPS
The successor agency must approve a draft ROPS. The ROPS is generally a
summarized version of the EOPS. Staff is drafting the ROPS to mirror the EOPS, save
for differences in coverage dates. After May 1, 2012, only the payments listed on the
ROPS may be paid by the successor agency and will replace the EOPS. However, the
final ROPS must be certified in order to be valid.
In order to be a certified, the ROPS must be:
1) audited by an external auditor for accuracy
2) submitted to and approved by the oversight board
3) a copy of the ROPS approved by the oversight board is submitted to the a)
County Auditor Controller, b) California Dept of Finance, c) posted on website of
successor agency.
A new ROPS must be completed every six months, and each ROPS must cover at least
six months into the future.
Unresolved and Unclear issues
A) Administrative costs limitations – currently the proposed EOPS and ROPS does not
consider the up to 5.0% of property tax allocated to the Redevelopment Obligation
Retirement Fund for the 2011-2012 fiscal year (3.0% every fiscal year thereafter), with a
minimum allocation of $250,000. It is unclear how the limitation will work for the partial
first year implementation. The exact definition of an administrative cost is also vague in
what constitutes an administrative cost. On the other hand, certain activities related to
particular projects involving staff time may be listed as separate “enforceable
obligations.”
B) Use of unencumbered bond proceeds – Proceeds received from tax exempt bonds
must be used for tax exempt purposes or there is risk that the tax exempt status of the
bonds sold may be jeopardized. Staff believes that the obligation to expend the
proceeds for the intended purpose is dictated by the bond indenture and therefore has
listed the expending of the bond proceeds as an obligation of the successor agency.
This approach has been confirmed by the Department of Finance. Furthermore, staff
believes that there is no reason the purpose of the bond proceeds may not be achieved.
FISCAL IMPACT:
There are no fiscal impacts by the adoption of the resolutions.
Respectfully submitted:
/s/ Bernie Simon
Bernie Simon, Finance Director
ATTACHMENTS:
Resolution adopting EOPS and IROPS
Council Action
Approved as Recommended:
Denied/Other:
Council Motion:
RESOLUTION NO.
A RESOLUTION OF THE CITY OF GRAND TERRACE AS SUCESSOR
AGENCY TO THE GRAND TERRACE COMMUNITY
REDEVELOPMENT AGENCY ADOPTING THE ENFORCEABLE
OBLIGATIONS PAYMENT SCHEDULE (EOPS) AND INITIAL
RECOGNIZED OBLIGATIONS PAYMENT SCHEDULE (IROPS) AS
REQUIRED BY HEALTH AND SAFETY CODE SECTION 34177.
WHEREAS, the Grand Terrace Community Redevelopment Agency, Grand
Terrace, California (“Agency”) was formed for the purpose of revitalizing areas within
the City of Grand Terrace pursuant to Health and Safety Code Section 33000, et. seq.;
WHEREAS, AB X1 26 required the dissolution of all redevelopment agencies in
the state, including prohibitions on certain actions by these agencies and requiring
certain actions to be taken;
WHEREAS, AB X1 27 provided that redevelopment agencies (“Agency”) could
enter into a Voluntary Alternative Redevelopment Program (“VARP”);
WHEREAS, In California Redevelopment Association v. Matosantos, the
California Supreme Court upheld AB X1 26 allowing for the dissolution of city
redevelopment agencies and overturning AB X1 27 thus precluding redevelopment
agencies continued existence as a VARP;
WHEREAS, on or about August 23, 2011, the Agency adopted an Enforceable
Obligation Payment Schedule (EOPS) pursuant to Health and Safety Code Section
34169(g);
WHEREAS, on or about September 27, 2011, the Agency adopted an Initial
Recognized Obligation Payment Schedule (IROPS) pursuant to Health and Safety Code
Section 34169(h); and
WHEREAS, on January 10, 2012, the City as Successor Agency adopted
Resolution 2012-01 electing to serve as the successor agency to the Grand Terrace
Community Redevelopment Agency pursuant to Health and Safety Code Section
34176; and
WHEREAS, on January 24, 2012, the City as Successor Agency adopted
Resolution 2012-04 establishing a Redevelopment Obligation Fund pursuant to Health
and Safety Code Section 34170.5(A); and
WHEREAS, on January 30, 2012, the Agency adopted resolution 2012-02
amending the Enforceable Obligations Payment Schedule (EOPS) pursuant to Health
and Safety Code Section 34169(g) and amending the Initial Recognized Obligations
Payment Schedule (IROPS) pursuant to Health and Safety Code Section 34169(h) and
remitted such schedules to the City as Successor Agency; and
NOW THEREFORE, THE GRAND TERRACE REDEVELOPMENT AGENCY
DOES RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS:
SECTION 1. The Agency finds that the above recitations are true and correct
and, accordingly, are incorporated as a material part of this Resolution.
SECTION 2. Pursuant to Health and Safety Code Section 34169(g) and
34169(h), the amended EOPS are attached hereto as Attachment 1, and the amended
IROPS attached hereto as Attachment 2, are hereby approved, adopted and
incorporated by reference by the Successor Agency pursuant to Health and Safety
Code Section 34177.
SECTION 3. The City Manager is hereby authorized to expend funds in
accordance with the amended EOPS and amended IROPS until such time a certified
Recognized Obligations Payment Schedule (ROPS) is adopted.
SECTION 4. The Agency Secretary shall certify to the adoption of this
Resolution.
PASSED APPROVED AND ADOPTED this 28th day of February, 2012 by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Walt Stanckiewitz, Chairman
ATTEST:
Tracey R. Martinez, Agency Secretary
APPROVED AS TO FORM:
Richard L. Adams, Agency Attorney
State of California )
County of San Bernardino )ss.
State of California )
I, Tracey R. Martinez, hereby certify that I am the duly appointed City Clerk of the
City of Grand Terrace and the Agency Secretary of the Community Redevelopment
Agency of the City of Grand Terrace and that the foregoing resolution was duly adopted
at a special meeting of the City Council and the Community Redevelopment Agency of
the City of Grand Terrace held on the 28th day of February, 2012.
Tracey R. Martinez, Agency Secretary
ATTACHMENT 1
Enforceable Obligations Payment Schedule (EOPS)
City of Grand Terrace as Successor Agency to Community Redevelopment Agency 02/28/12
City of Grand Terrace Community Redevelopment Agency 1/30/2012
Jan
2012
Feb
2012
Mar
2012
Apr
2012
May
2012
Jun
2012 Total
1) 2004 Tax Allocation Bonds US Bank Bonds for housing & non-housing projects 3,790,812 2,002,376 36,188 1,966,188 2,002,376
2) 2011 A Tax Allocation Bond US Bank Bonds for non-housing projects 29,163,212 1,100,498 420,900 679,598 1,100,498
3) 2011 B Tax Allocation Bond US Bank Bonds for non-housing projects 9,698,770 635,185 209,545 425,640 635,185
4) Trustee Fees US Bank Trustee fees on bonds 266,530 12,115 12,115 12,115
5) Zion Loan Zion First National Bank Refinanced refunding of bonds for projects 2,421,052 254,848 127,424 127,424 254,848
6) SERAF Transfer Housing Fund Repayment of loan for SERAF 448,636 448,636 448,636 448,636
7) Repayment of Debt Service SB Valley Muni Water Repay incorrect debt service distrib by SBAC 2,295,360 232,888 232,888 232,888
8) Agency Attorney Jones and Mayer Legal consulting on dissolution 48,000 48,000 4,000 4,000 4,000 4,000 4,000 4,000 24,000
9) Stater Brothers OPA Stater Brothers Markets Payment on participation agreement 1,207,500 241,500 60,375 181,125 241,500
10) Commercial Exteriors Viking Investments Prop Shopping center rehabilitation 220,429 220,429 220,429 220,429
11) Neighborhood Imp. Grant Qualified residents Exterior improvements/correct violations 39,035 39,035 7,807 7,807 7,807 7,807 7,807 39,035
12) Baseball Field Improvements Rock Bottom Construction of baseball field 42,469 42,469 42,469 42,469
13) Vista Grande Park ImprovementsFoundation of GT Installation of park improvements 35,000 35,000 20,000 15,000 35,000
14) Mich/Barton/LaPaix Lee and Stires/Webb Ass Infrastructure improvements 535,671 535,671 36,281 - 16,995 10,000 63,276
15) Residual Receipts City of Grand Terrace Affordable housing payment agreement 3,000,000 300,000 300,000 300,000
16) Developer MOU Grand Terr Partners LLC Terminate development agreement 375,000 375,000 375,000 375,000
17) Employee Costs City of Grand Terrace Agency direct employee costs 8,725,740 379,380 31,617 31,617 31,617 31,617 31,617 31,617 189,702
18) Employee Costs City of Grand Terrace Agency direct employee costs-PERS 2,500,000 62,620 5,218 5,218 5,218 5,218 5,218 5,218 31,308
19) Office Rent/Cost Allocation City of Grand Terrace Office space and operations 5,796,000 252,000 21,000 21,000 21,000 21,000 21,000 21,000 126,000
20) Cost Allocation-Adm O/H City of Grand Terrace G & A Administration indirect overhead 765,785 33,295 2,775 2,775 2,775 2,775 2,775 2,775 16,650
21) Cost Allocation-Adm O/H City of Grand Terrace G & A Administration indirect O/H Insurance 690,000 30,000 2,500 2,500 2,500 2,500 2,500 2,500 15,000
22) Consulting Services RSG Annual reporting requirements/administration 25,000 25,000 2,500 2,500 5,000 5,000 10,000 25,000
23) Consulting Services City News Group Advertising/Noticing 10,000 10,000 2,500 2,500 2,500 2,500 2,500 12,500
24) Consulting Services Smothers Appraisers Property Appraisals 13,400 13,400 9,000 4,400 13,400
25) Consulting Services Webb & Associates Traffic Engineering 125,000 50,000 4,000 4,000 4,000 4,000 4,000 20,000
26) Consulting Services ACE Weed Abatement Weed abatement for Agency property 100,000 20,000 10,000 10,000 20,000
27) Consulting Services K & A Engineering Infrastructure study /design 30,442 30,442 15,000 15,000 30,000
28) Consulting Services Chamber of Commerce Business development services 20,600 10,300 860 860 860 860 860 860 5,160
29) Consulting Services Urban Futures Continuing Disclosure Reporting- bond issues 84,000 7,000 3,500 3,500 7,000
30) Professional Services Stradling Yocca Attorney Services 4,000 4,000 1,000 2,000 1,000 4,000
Totals - This Page 72,477,443$ 7,451,087$ 338,139$ 892,949$ 532,741$ 161,152$ 132,277$ 4,485,717$ 6,542,975$
Totals - Other Obligations 149,884,860$ 6,648,345$ 1,159,388$ 25,500$ 30,500$ 265,500$ 23,000$ 5,141,457$ 6,645,345$
Grand total - All Pages 222,362,303$ 14,099,432$ 1,497,527$ 918,449$ 563,241$ 426,652$ 155,277$ 9,627,174$ 13,188,320$
* Revised Enforceable Obligation Payment Schedule (EOPS) is to be adopted by the redevelopment agency no later than late February 1, 2012. It is valid through 06/30/12.
** Recognized Obligation Payment Schedule (ROPS), which must be prepared by the dissolving Agency. (The draft ROPS must be prepared by the Successor Agency by 03/01/12.)
,
ENFORCEABLE OBLIGATION PAYMENT SCHEDULE
Per AB 26 - Section 34167 and 34169 (*)
Page 1 of 2 Pages
Payments by MonthTotal
Outstanding
Debt or
Obligation
Total Due
During Fiscal
Year
Project Name / Debt
Obligation Payee Description
City of Grand Terrace as Successor Agency to Community Redevelopment Agency 02/28/12
City of Grand Terrace Community Redevelopment Agency 1/30/2012
Jan
2012
Feb
2012
Mar
2012
Apr
2012
May
2012
Jun
2012 Total
1) Statutory Pass Through City of Grand Terrace Statutory payment obligation 4,800,000 80,000 80,000 80,000
2) Statutory Pass Through San Bernardino Comm ColStatutory payment obligation 4,800,000 80,000 80,000 80,000
3) Negotiated Pass Through Colton Joint USD Payment per agreement 10,861,960 1,158,888 1,158,888 - 1,158,888
4) Pass Through pd by County Taxing entities Payment per agreement 59,855,506 2,000,000 2,000,000 2,000,000
5) Housing Fund Deficit Low/Mod Housing Fund Statutory housing set aside 48,321,575 1,238,790 1,238,790 1,238,790
6) Professional Services HDL Property tax allocation reconciliation 56,000 8,000 2,500 5,500 8,000
7) Demolition of structures Contractor Demolition 21974 DeBerry 15,000 15,000 15,000 15,000
8) Consulting Services Contractor Bond Arbitrage Rebate Calculation and R 80,500 3,500 3,500 3,500
9) Agency Owned Property Various contractors Property Maintenance and Insurance 30,000 6,000 500 500 500 500 500 500 3,000
10) Auditing Services RAMS Required annual auditing services 70,000 10,000 10,000 10,000
11) Consulting Services contractors Prof Svcs-Agency Dissolution-Oversight 200,000 50,000 10,000 10,000 10,000 10,000 10,000 50,000
12) Professional Services Special Counsel Successor Agency and Oversight Board 140,000 35,000 5,000 5,000 5,000 10,000 10,000 35,000
13) Low Mod Property Purchase Housing Authority Purchase property -commercial district 463,167 463,167 463,167 463,167
Grand Terrace Project Area Successor Agency-Contrac2011A Bond Indenture -Public Infrastructu 13,510,568 500,000 250,000 250,000 500,000
14) Southwest project area: infrastructure study and design -
15) Southwest project area: infrastructure construction -
16) Barton Road infrastructure improvements
17) Michigan Street improvements: design and ROW acquisition -
18) Michigan Street improvements: construction -
19) Union Pacific/Barton Road bridge construction -
20) Strom drain and street rehabilitation: Van Buren, Pico, and Main Streets -
21) Mt. Vernon slope stabilization -
22) Vista Grande Park construction -
Grand Terrace Project Area Property Sellers 2011B Bond Indenture -Property Acquisiti 3,622,784 1,000,000 1,000,000 1,000,000
23) Land Assembly for Southwest mixed-use area -
24) Land Assembly on Barton Road -
25) 2004 TABS Reserve Bond Reserve Requirement 1,300,000 -
26) 2011A TABS Reserve Bond Reserve Requirement 1,280,894 -
27) 2011B TABS Reserve Bond Reserve Requirement 476,906 -
Totals - Other Obligations ***149,884,860$ 6,648,345$ 1,159,388$ 25,500$ 30,500$ 265,500$ 23,000$ 5,141,457$ 6,645,345$
* Revised Enforceable Obligation Payment Schedule (EOPS) is to be adopted by the redevelopment agency no later than late February 1, 2012. It is valid through 06/30/12.
** Recognized Obligation Payment Schedule (ROPS), which must be prepared by the dissolving Agency. (The draft ROPS must be prepared by the Successor Agency by 03/01/12.)
Per AB 26 - Section 34167 and 34169 (*)
OTHER OBLIGATION PAYMENT SCHEDULE
Page 2 of 2 Pages
Payments by MonthProject Name / Debt
Obligation
Total Outstanding
Debt or
Obligation
Total Due
During Fiscal
Year
DescriptionPayee
ATTACHMENT 2
Initial Recognized Obligations Payment Schedule (IROPS)
Name of Redevelopment Agency:City of Grand Terrace as Sucessor Agency to Grand Terrace Community Redevelopment Agency Page 1 of 2 Pages
Project Area(s)Grand Terrace Project Area
02/28/12
2nd DRAFT INITIAL RECOGNIZED OBLIGATION PAYMENT SCHEDULE
Per AB 26 - Section 34177
Project Name / Debt Obligation Payee Description
Jan
2012
Feb
2012
Mar
2012
Apr
2012
May
2012
Jun
2012 Total Funding Source**
1) 2004 Tax Allocation Bonds US Bank Bonds for housing & non-housing projects 3,790,812 2,002,376 36,188 1,966,188 2,002,376 RPTTA/BP
2) 2011 A Tax Allocation Bond US Bank Bonds for non-housing projects 29,163,212 1,100,498 420,900 679,598 1,100,498 RPTTA
3) 2011 B Tax Allocation Bond US Bank Bonds for non-housing projects 9,698,770 635,185 209,545 425,640 635,185 RPTTA
4) Trustee Fees US Bank Trustee fees on bonds 266,530 12,115 12,115 12,115 RPTTA
5) Zion Loan Zion First National Bank Refinanced refunding of bonds for projects 2,421,052 254,848 127,424 127,424 254,848 RPTTA
6) SERAF Transfer Housing Fund Repayment of loan for SERAF 448,636 448,636 448,636 448,636 RPTTA
7) Repayment of Debt Service SB Valley Muni Water Repay incorrect debt service distrib by SBA 2,295,360 232,888 232,888 232,888 RPTTA
8) Agency Attorney Jones and Mayer Legal consulting on dissolution 48,000 48,000 4,000 4,000 4,000 4,000 4,000 4,000 24,000 RPTTA
9) Stater Brothers OPA Stater Brothers Markets Payment on participation agreement 1,207,500 241,500 60,375 181,125 241,500 RPTTA
10) Commercial Exteriors Viking Investments Prop Shopping center rehabilitation 220,429 220,429 220,429 220,429 RPTTA
11) Neighborhood Imp. Grant Qualified residents Exterior improvements/correct violations 39,035 39,035 7,807 7,807 7,807 7,807 7,807 39,035 RPTTA
12) Baseball Field Improvements Rock Bottom Construction of baseball field 42,469 42,469 42,469 42,469 RPTTA
13) Vista Grande Park Improvements Foundation of GT Installation of park improvements 35,000 35,000 20,000 15,000 35,000 RPTTA
14) Mich/Barton/LaPaix Lee and Stires/Webb Ass Infrastructure improvements 535,671 535,671 36,281 - 16,995 10,000 63,276 RPTTA
15) Residual Receipts City of Grand Terrace Affordable housing payment agreement 3,000,000 300,000 300,000 300,000 RPTTA
16) Developer MOU Grand Terr Partners LLC Terminate development agreement 375,000 375,000 375,000 375,000 RPTTA
17) Employee Costs City of Grand Terrace Agency direct employee costs 8,725,740 379,380 31,617 31,617 31,617 31,617 31,617 31,617 189,702 RPTTA/ACA/RB
18) Employee Costs City of Grand Terrace Agency direct employee costs-PERS 2,500,000 62,620 5,218 5,218 5,218 5,218 5,218 5,218 31,308 RPTTA/ACA/RB
19) Office Rent/Cost Allocation City of Grand Terrace Office space and operations 5,796,000 252,000 21,000 21,000 21,000 21,000 21,000 21,000 126,000 RPTTA/ACA/RB
20) Cost Allocation-Adm O/H City of Grand Terrace G & A Administration indirect overhead 765,785 33,295 2,775 2,775 2,775 2,775 2,775 2,775 16,650 RPTTA/ACA/RB
21) Cost Allocation-Adm O/H City of Grand Terrace G & A Administration indirect O/H Insuranc 690,000 30,000 2,500 2,500 2,500 2,500 2,500 2,500 15,000 RPTTA/ACA/RB
22) Consulting Services RSG Annual reporting requirements/administrati 25,000 25,000 2,500 2,500 5,000 5,000 10,000 25,000 RPTTA
23) Consulting Services City News Group Advertising/Noticing 10,000 10,000 2,500 2,500 2,500 2,500 2,500 12,500 RPTTA
24) Consulting Services Smothers Appraisers Property Appraisals 13,400 13,400 9,000 4,400 13,400 RPTTA
25) Consulting Services Webb & Associates Traffic Engineering 125,000 50,000 4,000 4,000 4,000 4,000 4,000 20,000 RPTTA
26) Consulting Services ACE Weed Abatement Weed abatement for Agency property 100,000 20,000 10,000 10,000 20,000 RPTTA
27) Consulting Services K & A Engineering Infrastructure study /design 30,442 30,442 15,000 15,000 30,000 RPTTA
28) Consulting Services Chamber of Commerce Business development services 20,600 10,300 860 860 860 860 860 860 5,160 RPTTA
29) Consulting Services Urban Futures Continuing Disclosure Reporting- bond issu 84,000 7,000 3,500 3,500 7,000 RPTTA
30) Professional Services Stradling Yocca Attorney Services 4,000 4,000 1,000 2,000 1,000 4,000 RPTTA
-$
Totals - This Page 72,477,443$ 7,451,087$ 338,139$ 892,949$ 532,741$ 161,152$ 132,277$ 4,485,717$ 6,542,975$
Totals - Page 2 149,884,860$ 6,648,345$ 1,159,388$ 25,500$ 30,500$ 265,500$ 23,000$ 5,141,457$ 6,645,345$
Totals - Page 3 -$ -$ -$ -$ -$ -$ -$ -$ -$
Totals - Page 4 -$ -$ -$ -$ -$ -$ -$ -$ -$
Totals - Other Obligations -$ -$ -$ -$ -$ -$ -$ -$ -$
Grand total - All Pages 222,362,303$ 14,099,432$ 1,497,527$ 918,449$ 563,241$ 426,652$ 155,277$ 9,627,174$ 13,188,320$
*Payment amount is extimated, if exact payment amount is not known.
** LMIHF - Low and Moderate Income Housing Fund; BP - Bond Proceeds; RB - Reserve Balances; ACA - Administrative Cost Allowance; RPTTA - Redevelopment Property Tax Trust Fund; O - Other
Total
Outstanding
Debt or
Obligation
Payments by month*
Total Due During
Fiscal Year
Name of Redevelopment Agency: City of Grand Terrace as Sucessor Agency to Grand Terrace Community Redevelopment Agency Page 2 of 2 Pages
Project Area(s)Grand Terrace Project Area
02/28/12
2nd DRAFT INITIAL RECOGNIZED OBLIGATION PAYMENT SCHEDULE
Per AB 26 - Section 34177
Project Name / Debt Obligation Payee Description
Jan
2012
Feb
2012
Mar
2012
Apr
2012
May
2012
Jun
2012 Total Funding Source**
1) Statutory Pass Through City of Grand Terrace Statutory payment obligation 4,800,000 80,000 80,000 80,000 RPTTA
2) Statutory Pass Through San Bernardino Comm ColStatutory payment obligation 4,800,000 80,000 80,000 80,000 RPTTA
3) Negotiated Pass Through Colton Joint USD Payment per agreement 10,861,960 1,158,888 1,158,888 - 1,158,888 RPTTA
4) Pass Through pd by County Taxing entities Payment per agreement 59,855,506 2,000,000 2,000,000 2,000,000 RPTTA
5) Housing Fund Deficit Low/Mod Housing Fund Statutory housing set aside 48,321,575 1,238,790 1,238,790 1,238,790 RPTTA
6) Professional Services HDL Property tax allocation reconciliation 56,000 8,000 2,500 5,500 8,000 RPTTA
7) Demolition of structures Contractor Demolition 21974 DeBerry 15,000 15,000 15,000 15,000 RPTTA
8) Consulting Services Contractor Bond Arbitrage Rebate Calculation and R 80,500 3,500 3,500 3,500 RPTTA
9) Agency Owned Property Various contractors Property Maintenance and Insurance 30,000 6,000 500 500 500 500 500 500 3,000 RPTTA
10) Auditing Services RAMS Required annual auditing services 70,000 10,000 10,000 10,000 RPTTA
11) Consulting Services contractors Prof Svcs-Agency Disolution-Oversight 200,000 50,000 10,000 10,000 10,000 10,000 10,000 50,000 RPTTA
12) Professional Services Special Counsel Successor Agencyand Oversight Board 140,000 35,000 5,000 5,000 5,000 10,000 10,000 35,000 RPTTA
13) Low Mod Property Purchase Housing Authority Purchase property -commercial district 463,167 463,167 463,167 463,167 RB
14) Grand Terrace Project Area Successor Agency-Contrac2011A Bond Indenture -Public Infrastructu 13,510,568 500,000 250,000 250,000 500,000 BP
15) Southwest project area: infrastructure study and design - BP
16) Southwest project area: infrastructure construction - BP
17) Barton Road infrastructure improvements BP
18) Michigan Street improvements: design and ROW acquisition - BP
19) Michigan Street improvements: construction - BP
20) Union Pacific/Barton Road bridge construction - BP
21) Strom drain and street rehabilitation: Van Buren, Pico, and Main Streets - BP
22) Mt. Vernon slope stabilization - BP
23) Vista Grande Park construction - BP
24) Grand Terrace Project Area Property Sellers 2011B Bond Indenture -Property Acquisiti 3,622,784 1,000,000 1,000,000 1,000,000 BP
25) Land Assembly for Southwest mixed-use area - BP
26) Land Assembly on Barton Road - BP
27) 2004 TABS Reserve Bond Reserve Requirement 1,300,000 - BP
28) 2011A TABS Reserve Bond Reserve Requirement 1,280,894 - BP
29) 2011B TABS Reserve Bond Reserve Requirement 476,906 - BP
30)-
31)-
32)-
33)-
34)-
35)-
36)-
37)-
38)-
39)-
40)-
Totals - This Page 149,884,860.00$ 6,648,345.00$ 1,159,388.00$ 25,500.00$ 30,500.00$ 265,500.00$ 23,000.00$ 5,141,457.00$ 6,645,345.00$
*Payment amount is estimated, if exact payment amount is not known.
** LMIHF - Low and Moderate Income Housing Fund; BP - Bond Proceeds; RB - Reserve Balances; ACA - Administrative Cost Allowance; RPTTA - Redevelopment Property Tax Trust Fund; O - Other
Total Outstanding
Debt or Obligation
Payments by month*
Total Due During
Fiscal Year
PLEASE SEE ITEM 8B. UNDER CITY COUNCIL FOR
COMPLETE STAFF REPORT.
SUCCESSOR AGENCY ITEM NO. 4