04/24/2012CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA • APRIL 24, 2012
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center • 22795 Barton Road
City of Grand Terrace Page 1 Updated 4/11/2012 4:18 PM
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require
special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at
least 48 hours prior to the meeting.
If you desire to address the City Council during the meeting, please complete a request to speak form
available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at
the appropriate time.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at city hall located at 22795 Barton Road during
normal business hours. In addition, such documents will be posted on the City’s website at
www.cityofgrandterrace.org
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community Redevelopment
Agency
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Walt Stanckiewitz ¨¨¨
Mayor Pro Tem Lee Ann Garcia ¨¨¨
Councilwoman Darcy McNaboe ¨¨¨
Councilman Bernardo Sandoval ¨¨¨
Councilman Gene Hays ¨¨¨
1.ITEMS TO DELETE
2.SPECIAL PRESENTATIONS
A.Presentation of a Flag for the Susan Petta Park by Senator Dutton
B.Proclamation -National Volunteer Month -April 2012
C.Recognition of Grand Terrace Volunteer Organizations
D.Chamber of Commerce Business of the Month
Agenda Grand Terrace City Council April 24, 2012
City of Grand Terrace Page 2 Updated 4/11/2012 4:18 PM
3.CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial. They will be
acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen
may request removal of an item from the Consent Calendar for discussion.
A.Waive Full Reading of Full Ordinances on Agenda
B.Check Register No. 04-24-2012
C.Approval of Minutes –Regular Meeting –04/10/2012
D.Emergency Operations Committee Member Appointment (Bennett)
E.Accept Crime Prevention Committee Member Letter of Resignation (Robb)
F.Accept Community Emergency Response Team Minutes of March 6, 2012
G.Accept Historical and Cultural Activities Committee Minutes of March 5, 2012
H.Accept Crime Prevention Committee Minutes of March 12, 2012
4.PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not appearing on the regular
agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on
any item not on the agenda, but may briefly respond to statements made or ask a question for
clarification. The Mayor may also request a brief response from staff to questions raised during public
comment or may request a matter be agendized for a future meeting.
5.COUNCIL REPORTS
6.PUBLIC HEARINGS
A.Sale of Successor Agency Property in the 21900 Block of Barton Road to O'Reilly Automotive Stores, Inc.
to Develop a New Retail Store
B.General Plan Amendment 12-01, Zoning Change 12-01 and Zoning Code Amendment 12-01
This item will be continued to a specific date at the meeting.
7.UNFINISHED BUSINESS
8.NEW BUSINESS
A.Engagement Letter for Records Review of Sewer Billings for 2009, 2010 & 2011
B.Purchase of Four Shares of Riverside Highland Water Company Water Stock from a Private Party to
Irrigate the New Park Site on Grand Terrace Road
C.Set Budget Hearing Date
D.Appointments to the Planning Commission
Agenda Grand Terrace City Council April 24, 2012
City of Grand Terrace Page 3 Updated 4/11/2012 4:18 PM
9.CLOSED SESSION
A.Potential Initiation of Litigation Per Government Code Section 54956.9 (C) -One Case
B.Public Employee Performance Evaluation Per Government Code Section 54957 (B) -Title: City Manager
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, May 8, 2012 at 6:00 PM.
Agenda item requests must be submitted in writing to the City Clerk’s office no later than 14 calendar
days preceding the meeting.
AGENDA REPORT
MEETING DATE:April 24, 2012 Council Item
TITLE:Check Register No. 04-24-2012
PRESENTED BY:Bernie Simon, Finance Director
RECOMMENDATION:Approve Check Register Dated 04-24-2012 as Submitted
BACKGROUND:
The Check Register for April 24, 2012 is presented in accordance with Government
Code §37202.
The attached index to the warrant register is a guideline account list only and is not
intended to replace the voluminous list of accounts used by the City and CRA.
Expenditure account number formats are XX-XXX-XXX [Fund-Depart-General Account].
Expenditures may be made from trust/agency accounts (fund 23-xxx-) or temporary
clearing accounts which do not have budgetary considerations.
A total of $199,044.73 in accounts payable checks was issued during the period for
services, reimbursements, supplies and contracts and are detailed in the attached
Check Register sections. Payroll costs for the period amounted to $70,823.52 and are
summarized below.
Some of the non-routine items include:
67992 Raymond
Vargas
Refund overpayment on rental inspection fee $264.00
67977 Misako Gifford Reimbursement on Historical Cultural event
supplies
$61.82
Some the larger items include:
67980 Houston Harris Hydro-wash sewer lines $4,975.40
67986 S.B. County Sheriff April Law Enforcement Services $135,548.33
67968 City of San
Bernardino
Animal Control Services $8,682.00
Payroll costs processed for period ending March 30, 2012:
Date Period Payroll and payroll costs
03/30/12 Biweekly $70,823.52
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FISCAL IMPACT:
All disbursements are made in accordance with the adopted budget for FY 2011-12.
ATTACHMENTS:
·Check Register 04-24-2012 (PDF)
APPROVALS:
Bernie Simon Completed 04/17/2012 12:37 PM
Finance Completed 04/17/2012 12:37 PM
City Attorney Completed 04/17/2012 4:15 PM
City Manager Completed 04/17/2012 5:51 PM
City Council Pending
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04/17/2012
Voucher List
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Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
67945 4/9/2012 011092 METLIFE SBC KM05736710 0001EMPLOYEE/DEPENDENT DENTAL INSURANCE
10-022-61-00 1,219.24
Total : 1,219.24
67946 4/9/2012 011199 PRUDENTIAL MUNICIPAL POOL 0000338643 Apr APRIL EMPLYEE PAID LONG/SHORT TERM DIS
10-022-66-00 943.83
Total : 943.83
67947 4/9/2012 011199 PRUDENTIAL MUNICIPAL POOL 000033863a April APRIL EMP LIFE/AD&D/DEP LIFE/EAP INS
10-120-142-000-000 21.24
10-125-142-000-000 11.73
10-140-142-000-000 25.82
10-172-142-000-000 10.31
10-175-142-000-000 12.15
10-370-142-000-000 27.18
10-380-142-000-000 6.82
10-440-142-000-000 98.78
10-450-142-000-000 3.50
10-625-110-000-000 4.96
16-175-142-000-000 10.91
21-175-142-000-000 6.79
34-800-142-000-000 4.01
21-625-142-000-000 2.13
32-370-142-000-000 10.45
34-400-142-000-000 11.37
32-200-142-000-000 16.89
Total : 285.04
67948 4/9/2012 011194 AMERICAN FIDELITY ASSURANCE CO A806025 April EMP PAID ACCIDENT/SUPP LIFE/SUPP STD INS
23-250-20-00 781.92
Total : 781.92
67949 4/9/2012 011195 AMERICAN FIDELITY ASSURANCE CO 746081A April EMP PAID FLEX SPENDING/DEPENDENT CARE
23-250-10-00 816.68
Total : 816.68
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Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
67950 4/9/2012 011196 FIDELITY SECURITY LIFE 884741 April APRIL EMPLOYEE PAID VISION INSURANCE
10-022-61-00 134.40
Total : 134.40
67951 4/9/2012 010812 LOWE'S COMMERCIAL SERVICES 912925 Maint Supplies
10-195-245-000-000 11.82
10-440-245-000-000 169.47
Total : 181.29
67952 4/9/2012 006720 SO.CA.EDISON COMPANY Mar 2012 March Engery Usage
10-805-238-000-000 596.13
16-510-238-000-000 5,378.67
26-600-238-000-000 49.80
26-601-238-000-000 41.50
26-602-238-000-000 58.10
Total : 6,124.20
67953 4/9/2012 001213 AT & T April 2012 Mar/Apr Phone & Internet Service
10-190-235-000-000 521.37
10-440-235-000-000 398.55
10-450-235-000-000 46.65
10-805-235-000-000 163.38
10-808-235-000-000 93.61
Total : 1,223.56
67954 4/12/2012 006730 SO.CA.GAS COMPANY March 2012 March CNG Fuel/Natural Gas Usage
10-190-238-000-000 407.46
10-440-238-000-000 90.27
10-175-272-000-000 7.80
10-440-272-000-000 2.60
34-800-272-000-000 2.60
Total : 510.73
67955 4/12/2012 006730 SO.CA.GAS COMPANY MAR 2012 Mar Natural Gas Usage Sr Ctr
10-805-238-000-000 132.10
Total : 132.10
67956 4/16/2012 001907 COSTCO #478 0478 08 0089 53 C. CARE SUPPLIES
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Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
67956 4/16/2012 (Continued)001907 COSTCO #478
10-440-220-000-000 170.54
Total : 170.54
67957 4/16/2012 011138 SPARKLETTS 9637116040112 March Bottled Water
10-805-238-000-000 15.82
10-440-238-000-000 57.76
10-190-238-000-000 95.68
10-450-238-000-000 11.33
Total : 180.59
67958 4/16/2012 011206 AUL 3121 TRUST PRend 4-13-12 APPLE Contributions for PRend 4-13-12
10-022-68-00 265.77
Total : 265.77
67959 4/16/2012 010693 ARROWHEAD UNITED WAY 3/30 & 4/13/12 Donations for PRend 3/30 & 4/13/12
10-022-65-00 65.00
Total : 65.00
67960 4/16/2012 005702 PUBLIC EMPLOYEES' RETIREMENT PRend 3-30-12 Contributions for PRend 3/30/12
10-022-62-00 16,541.04
Total : 16,541.04
67961 4/16/2012 006778 STAPLES 601110007023633Copy Paper
10-190-212-000-000 601.03
Total : 601.03
67962 4/16/2012 010218 CHEVRON & TEXACO CARD SERVICES 7898191957 March Vehicle Fuel
10-440-272-000-000 75.45
34-800-272-000-000 37.01
10-175-272-000-000 428.92
Total : 541.38
67963 4/24/2012 001072 ADT SECURITY SERVICES 120623897 4TH QTR SR. CTR SECURITY MONITORING
10-805-245-000-000 160.83
Total : 160.83
67964 4/24/2012 001206 ARROWHEAD CREDIT UNION Mar-Apr 2012 Mar-Apr Visa Charges
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Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
67964 4/24/2012 (Continued)001206 ARROWHEAD CREDIT UNION
10-175-268-000-000 230.00
23-200-14-00 115.98
10-440-228-000-000 22.00
10-175-218-000-000 213.35
10-190-220-000-000 109.69
Total : 691.02
67965 4/24/2012 010867 CHAMPION FIRE SYSTEMS INC 25134 Quarterly Monitoring 3/24-6/24,2012
10-195-246-000-000 144.00
Total : 144.00
67966 4/24/2012 011031 CINTAS CORPORATION #150 150576216 FY 2011-12
10-440-228-000-000 159.44
Total : 159.44
67967 4/24/2012 010403 CITY OF REDLANDS AR137732 March CNG Fuel
10-440-272-000-000 25.85
Total : 25.85
67968 4/24/2012 006435 CITY OF SAN BERNARDINO 2012-10000020 FY 2011-12 ANIMAL CONTROL SERVICES
10-187-256-000-000 8,682.00
Total : 8,682.00
67969 4/24/2012 011029 COBRA SIMPLE 135 FEB COBRA ADMINISTRATION SERVICES
10-190-220-000-000 50.00
Total : 50.00
67970 4/24/2012 011166 CORNERSTONE RECORDS MANAGEMENT 0182028 MARCH ARCHIVE TAPE STORAGE
10-140-250-000-000 56.65
10-380-250-000-000 56.65
Total : 113.30
67971 4/24/2012 001950 DATA QUICK B1-2026137 March Subscription Services
34-800-220-000-000 43.50
10-370-250-000-000 43.50
10-380-250-000-000 43.50
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Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 130.50 67971 4/24/2012 001950 DATA QUICK
67972 4/24/2012 002082 DISCOUNT SCHOOL SUPPLY D15566150102 SCHOOL AGE SUPPLIES
10-440-223-000-000 244.64
Total : 244.64
67973 4/24/2012 011061 EZ SUNNYDAY LANDSCAPE 13658 March 2012 monthly maintenance
10-450-255-000-000 2,895.00
Total : 2,895.00
67974 4/24/2012 002301 FEDEX 7-854-47745 March Document Delivery
34-800-210-000-000 18.48
Total : 18.48
67975 4/24/2012 002740 FRUIT GROWERS SUPPLY 90982602 Supplies for Orange Grove Parkway
10-450-245-000-000 30.24
90988739 Parts for Parks
10-450-245-000-000 19.37
Total : 49.61
67976 4/24/2012 002901 G.T. AREA CHAMBER OF COMMERCE 6868-RDA FY 2011-12 CONSULTANT SERVICES
32-370-255-000-000 860.00
Total : 860.00
67977 4/24/2012 011093 GIFFORD, MASAKO 040512 Historical & Cultural Event Supplies
10-804-220-000-000 61.82
Total : 61.82
67978 4/24/2012 010164 GREAT-WEST PR End 3/30/12 CONTRIBUTIONS/LOANS PR END 3/30/12
10-022-63-00 2,841.15
Total : 2,841.15
67979 4/24/2012 010632 HIGH TECH SECURITY SYSTEMS 99953 FY 2011-12 SECURITY CAMERA MONITORING
10-450-246-000-000 60.00
10-195-247-000-000 20.00
Total : 80.00
67980 4/24/2012 003216 HOUSTON & HARRIS PCS, INC.12-17040 March Hydro-wash sewer lines
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Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
67980 4/24/2012 (Continued)003216 HOUSTON & HARRIS PCS, INC.
21-573-602-000-000 4,975.40
Total : 4,975.40
67981 4/24/2012 011211 JAN-PRO CLEANING SYSTEMS 31469 FY 11-12 CLEANING SERVICES
10-195-245-000-000 741.00
10-450-245-000-000 334.00
Total : 1,075.00
67982 4/24/2012 010773 KELLAR SWEEPING INC.6722 March Street Sweeping
16-900-254-000-000 4,200.00
Total : 4,200.00
67983 4/24/2012 005400 OFFICE DEPOT 602508111001 Office Supplies
10-120-210-000-000 113.78
603445239001 Building & Safety Supplies
10-172-210-000-000 110.42
10-175-210-000-000 110.42
603445373001 Building & Safety Supplies
10-172-210-000-000 51.99
10-175-210-000-000 51.99
Total : 438.60
67984 4/24/2012 005586 PETTY CASH 041212 Replenish C.Care Petty Cash
10-440-220-000-000 13.20
10-440-223-000-000 15.24
10-440-228-000-000 134.97
Total : 163.41
67985 4/24/2012 010171 REPUBLIC ITS RR-129202 March Traffic Signal Maintenance
16-510-255-000-000 708.36
RR-129241 March QuikNet Maintenance
16-510-255-000-000 455.00
Total : 1,163.36
67986 4/24/2012 006531 S.B. COUNTY SHERIFF 11636 April Law Enforcement Services
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Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
67986 4/24/2012 (Continued)006531 S.B. COUNTY SHERIFF
10-410-255-000-000 3,740.00
14-411-256-000-000 8,333.00
10-410-256-000-000 123,475.33
Total : 135,548.33
67987 4/24/2012 010664 SHELL FLEET MANAGEMENT 8000209687204 March Vehicle Fuel
10-175-272-000-000 102.56
Total : 102.56
67988 4/24/2012 006898 SYSCO FOOD SERVICES OF L.A.203281572 C. CARE/SCHOOL AGE FOOD & KIT. SUPPLIES
10-440-220-000-000 504.74
204030358 C. CARE/SCHOOL AGE FOOD & KIT. SUPPLIES
10-440-220-000-000 606.14
Total : 1,110.88
67989 4/24/2012 007034 TRANSPORTATION ENGINEERING 1186 Services for February 2012
10-175-250-000-000 390.00
Total : 390.00
67990 4/24/2012 007220 UNDERGROUND SERVICE ALERT 320120289 Tickets for March 2012
16-900-220-000-000 31.50
Total : 31.50
67991 4/24/2012 011210 VANGUARD CLEANING SYSTEMS, INC 83177 CHILD CARE CLEANING SERVICES
10-440-244-000-000 850.00
Total : 850.00
67992 4/24/2012 011229 VARGAS, RAYMOND 04102012 Refund for overpayment on rental ins
10-400-08 264.00
Total : 264.00
67993 4/24/2012 007854 WESTERN EXTERMINATORS CO 626709 FY 2011-12 PEST CONTROL SRVS
10-195-245-000-000 134.50
10-805-245-000-000 35.50
Total : 170.00
67994 4/24/2012 010864 WIRZ, MATT 04102012 Mileage Reimbursement
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Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
67994 4/24/2012 (Continued)010864 WIRZ, MATT
21-175-271-000-000 120.44
Total : 120.44
67995 4/24/2012 007987 XEROX CORPORATION 060923694 COPIER LEASE WC5755A
10-190-700-000-000 305.27
10-190-212-000-000 210.00
Total : 515.27
Bank total : 199,044.73 51 Vouchers for bank code :bofa
199,044.73Total vouchers :Vouchers in this report 51
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City of Grand Terrace
Warrant Register Index
FD No. Fund Nam e
10 GENERAL FUND
11 STREET FUND
12 STORM DRAIN FUND
13 PARK FUND
14 AB 3229 COPS FUND
15 AIR QUALITY IMPROVEMENT FUND
16 GAS TAX FUND
17 TRAFFIC SAFETY FUNDI TDA FUND
19 FACILITIES DEVELOPMENT FUND
20 MEASURE I FUND
21 WASTE WATER DISPOSAl FUND
22 COMMUNITY DEVELOPMENT BLOCK GRANT
26 LSCPGJ LGHTG ASSESSMENT DIST.
44 BIKE LANE CAPITAL FUND
46 STREET IMPROVEMENT PROJECTS
47 BARTON RD. BRIDGE PROJECT
32 CRA-CAPITAL PROJECTS FUND
33 CRA-DEBT SERVICE FUND
34 CRA-LOW & MOD HOUSING
Dept No. Department Name
110 CITY COU NCIL
120 CITY MANAGER
125 CITY CLERK
140 FINANCE
160 CITY ATTORNEY
172 BUILDING & SAFETY
175 PUBLIC WORKS
160 COMMUNITY EVENTS
165 RENTAl INSPECTION PROGRAM
190 GENERAl GOVERNMENT (NON·DEPT)
195 FACILITIES MAINTENANCE
370 COMMUNITY & ECONOMIC DEV
360 MGT INFORMATION SYSTEMS
410 LAW ENFORCEMENT
430 RECREATION SERVICES
440 CHILD CARE
450 PARKS MAINTENANCE
631 STORM DRAIN MAINTENANCE
601 PLANNING COMMISSION
602 CRIME PREVENTION UNIT
604 HISTORICAL & CULTURAL COMM.
605 SENIOR CITIZENS PROGRAM
607 PARKS & REC COMMITTEE
606 EMERGENCY OPERATIONS PROG.
Gener al Account Numbers
110 SALARIESlWAGES
139 EMPLOYEES' BENEFIT PLAN
140 RETIREMENT
142 HEAL THfllFE INSURANCE
143 WORKERS' COMPENSATION
1381141 MEDICARE f SUI
210 OFFICE EXPENSE
218-219 NON·CAPITAl FURNfSMALL TOOLS
220 SPECiAl DEPARTMENTAL EXP
230 ADVERTISING
235 COMMUNICATIONS
238·239 UTILITIES
240·242 RENTS & LEASES
245-246 MAl NT BLDG GRNDS EQUIPMNT
250-251 PROFESSIONAL SERVICES
255-256 CONTRACTUAL SERVICES
260 IN SURANCE & SURETY BONDS
265 MEMBERSHIPS & DUES
268 TRAININ G
270 TRAVEUCONFERE NCESfMTGS
272 FUEL & VE HICLE MAINTENANCE
570 WASTEWATER TREATMENT
33-300 DEBT SERVICE
7XX FACILITIES IMPRV (NO CIP)
700 COMPUTER-RELATED
701 VEHICLES & EQUIPMENT
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES • APRIL 10, 2012
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center • 22795 Barton Road
City of Grand Terrace Page 1 Updated 4/19/2012 12:12 PM
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community Redevelopment
Agency
Invocation
Councilwoman Darcy McNaboe offered the Invocation
Pledge of Allegiance
Councilman Bernardo Sandoval led the Pledge of Allegiance
Attendee Name Title Status Arrived
Walt Stanckiewitz Mayor Present
Lee Ann Garcia Mayor Pro Tem Present
Darcy McNaboe Councilwoman Present
Bernardo Sandoval Councilman Present
Gene Hays Councilman Absent
Betsy Adams City Manager Present
Joyce Powers Community and Economic Development Director Present
Bernie Simon Finance Director Present
Tracey Martinez City Clerk Present
Richard Shields Director of Building & Safety/Public Works Present
Richard Adams City Attorney Present
Ed Finneran San Bernardino County Sheriff's Department Present
Rick McClintock San Bernardino County Fire Department Present
1.ITEMS TO DELETE
The Closed Session Items 9A. Potential Initiation of Litigation per Government Code Section 54956.9 (c)
-One Case and 9B. Public Employee Performance Evaluation per Government Code Section 54957 (b) -
Title: City Manager will be postponed to April 24, 2012.
2.SPECIAL PRESENTATIONS
A.Recognize Wilden Pump and Engineering for "In God We Trust" Lettering in the Council Chambers
Mayor Walt Stanckiewitz stated that on January 10, 2012, the City Council adopted a Resolution
supporting the display of the National Motto "In God We Trust" in the Grand Terrace Council Chambers.
Wilden Pump and Engineering approached the City indicating their desire to provide the lettering and
placement and National Motto. As a result, as of March 14, 2012, the National Motto is officially
displayed in the Grand Terrace Council Chambers. He presented Dawayn Lamb, representing Wilden
Pump and Engineering, with a Certificate of Appreciation.
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Minutes Grand Terrace City Council April 10, 2012
City of Grand Terrace Page 2 Updated 4/19/2012 12:12 PM
3.CONSENT CALENDAR
RESULT:APPROVED [UNANIMOUS]
MOVER:Lee Ann Garcia, Mayor Pro Tem
SECONDER:Bernardo Sandoval, Councilman
AYES:Walt Stanckiewitz, Lee Ann Garcia, Darcy McNaboe, Bernardo Sandoval
ABSENT:Gene Hays
A.Waive Full Reading of Full Ordinances on Agenda
B.Approval of Minutes –Special Meeting –03/20/2012
C.Approval of Minutes –Regular Meeting –03/27/2012
Mayor Pro Tem Garcia abstained from Item 3C.
D.Approval of Minutes –Special Meeting –03/31/2012
G.Check Register No. 04-10-2012
ITEMS REMOVED FROM THE AGENDA
3E.City Hall Access Barrier Removal
RESULT:APPROVED [UNANIMOUS]
MOVER:Bernardo Sandoval, Councilman
SECONDER:Lee Ann Garcia, Mayor Pro Tem
AYES:Walt Stanckiewitz, Lee Ann Garcia, Darcy McNaboe, Bernardo Sandoval
ABSENT:Gene Hays
3F.Award Contractor Agreement to Play Smart Surfacing, Inc. to Provide Rubberized Play Surface
Repairs at Grand Terrace Child Care Facility
RESULT:APPROVED [UNANIMOUS]
MOVER:Bernardo Sandoval, Councilman
SECONDER:Lee Ann Garcia, Mayor Pro Tem
AYES:Walt Stanckiewitz, Lee Ann Garcia, Darcy McNaboe, Bernardo Sandoval
ABSENT:Gene Hays
4.PUBLIC COMMENT
Ella Spears and Zoe Underwood
Thanked Mayor Pro Tem Lee Ann Garcia, on behalf of their second and fourth grade classes, for coming
to their classrooms and reading The Lorax by Dr. Seuss. They presented her with a big thank you card.
Richard Knapp
Indicated that he attended the last Council Meeting with regard to an idea he had in starting a Community
Garden. He thanked Joyce Powers, Community and Economic Development Director, for her assistance.
He has spoken to a Pastor Keo at Azure Hills Seventh-Day Adventist Church and they are working with
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Minutes Grand Terrace City Council April 10, 2012
City of Grand Terrace Page 3 Updated 4/19/2012 12:12 PM
them on utilizing the land by the fire station. He will work with the Chamber of Commerce, Boy Scouts
and local businesses to see if they would like to participate in his project. He will keep the Council
informed as the project moves forward.
5.COUNCIL REPORTS
Councilmember Darcy McNaboe
Reported that she read an article in the Press Enterprise about two 5th grade students from Terrace View
Elementary School that won trophies in the Elementary Division Sweepstakes Science Fair and
congratulated the students. She congratulated the 63rd Woman of Distinction choices that were
announced from Assemblyman Morrell. In addition to naming Pat Nix as Woman of the Year, he has
chosen Virginia Castillo, Louise Lundstrum, Debra Hurst, Arlene Weaver and Penny Radtke. She is
looking forward to Terrace View's presentation of Beauty and the Beast this weekend.
Councilmember Bernardo Sandoval
Reported that he attended an event to celebrate Gene's Restaurant in Colton. There were a lot of Grand
Terrace resident's in attendance supporting Gene. It was a great event honoring a special man. He is
looking forward to the Mayor's Ball and the Beauty and the Beast play.
Mayor Pro Tem Lee Ann Garcia
Reported that Kevin will be video taping the Beauty and the Beast play so those who are unable to attend
the play will be able to get the tape. The program will be held Thursday through Sunday at 7:00 p.m.
Tickets are open seating, $10.00 each. She gave kuddos to the Woman's Club for their Inspirational
Brunch. She reported that Free Dump Day will be held on April 14th. Burrtec will have a drop off location
on the corner of Mt. Vernon and Canal for Grand Terrace residents. On April 20th there will be free
mulch for residents, first come first serve until it is gone. The Annual Art Show, sponsored by the
Historical and Cultural Activities Committee, will be held on May 6th and Grand Terrace Day will be held
on June 9th. The Lion's Club will be holding Movies in the Park on July 7th. She announced that Baskets
Ah La Cart is coming back to town. She thanked Jeff Allen for his e-mail that he sent out and all of the
CERT Members for all of the work that they do.
Mayor Walt Stanckiewitz
Free dump day is on April 14th. Burrtec will be providing oversized equipment and bins to haul off large
items on the corner of Mt. Vernon and Canal. Those doing spring cleaning should take advantage of this
free dump day. Burrtec will also be providing free compost beginning April 20th on the corner of Mt.
Vernon and Canal to the public for free. He hopes to see everyone at the Mayor's Ball. They have a
good time and it is for a good cause.
6.PUBLIC HEARINGS
7.UNFINISHED BUSINESS
A.Repeal Stormwater System Ordinance and Approve Second Reading of Proposed Ordinance to Adopt
New Federal and State Mandated Requirements.
Adopt an Ordinance by Title of the City Council of the City of Grand Terrace, County of San Bernardino,
State of California, Repealing in its Entirety Ordinance No. 142 and Amending Title 13 by Repealing
Chapter 13.20 and Adopting a New Chapter 13.20 (Stormwater System) of Title 13 of the Municipal
Code.
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Minutes Grand Terrace City Council April 10, 2012
City of Grand Terrace Page 4 Updated 4/19/2012 12:12 PM
RESULT:APPROVED [UNANIMOUS]
MOVER:Lee Ann Garcia, Mayor Pro Tem
SECONDER:Bernardo Sandoval, Councilman
AYES:Walt Stanckiewitz, Lee Ann Garcia, Darcy McNaboe, Bernardo Sandoval
ABSENT:Gene Hays
B.Termination of Memorandum of Understanding Between the City, Former Redevelopment Agency and
Grand Terrace Partners, LLC
Adopt a Resolution of the City Council of the City of Grand Terrace, California approving the agreement
to terminate the Memorandum of Understanding between the City, the former Grand Terrace
Redevelopment Agency, and Grand Terrace Partners, LLC, and payment of $375,000 with unallocated
funds of the former Grand Terrace Redevelopment Agency.
RESULT:ADOPTED [UNANIMOUS]
MOVER:Lee Ann Garcia, Mayor Pro Tem
SECONDER:Bernardo Sandoval, Councilman
AYES:Walt Stanckiewitz, Lee Ann Garcia, Darcy McNaboe, Bernardo Sandoval
ABSENT:Gene Hays
Adopt a Resolution of the City Council as the Successor Agency to the Grand Terrace Redevelopment
Agency, Grand Terrace, California approving the agreement to terminate the Memorandum of
Understanding between the City, the former Grand Terrace Redevelopment Agency, and Grand Terrace
Partners, LLC, and payment of $375,000 with unallocated funds of the former Grand Terrace
Redevelopment Agency.
RESULT:ADOPTED [UNANIMOUS]
MOVER:Darcy McNaboe, Councilwoman
AYES:Walt Stanckiewitz, Lee Ann Garcia, Darcy McNaboe, Bernardo Sandoval
ABSENT:Gene Hays
8.NEW BUSINESS
A.Proposed Eagle Scout Project
To approve the Eagle Scout Project as presented by Anthony Farias.
RESULT:APPROVED [UNANIMOUS]
MOVER:Lee Ann Garcia, Mayor Pro Tem
SECONDER:Darcy McNaboe, Councilwoman
AYES:Walt Stanckiewitz, Lee Ann Garcia, Darcy McNaboe, Bernardo Sandoval
ABSENT:Gene Hays
Anthony Farias
Gave an overview of his proposed Eagle Scout Project for the corner of Canal Street and Barton Road.
B.Funding Options for One-Time Paramedic Costs
Allocate $3,000 from unencumbered funds ($500.00 from Special Departmental Expense -Account #10-
110-220, $2,500 from Travel, Conferences & Meetings -Account # 10-110-270), place the information on
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Minutes Grand Terrace City Council April 10, 2012
City of Grand Terrace Page 5 Updated 4/19/2012 12:12 PM
the Reader Board with updates on monies donated and direct staff to give an update at the next Council
Meeting.
RESULT:APPROVED [UNANIMOUS]
MOVER:Darcy McNaboe, Councilwoman
SECONDER:Lee Ann Garcia, Mayor Pro Tem
AYES:Walt Stanckiewitz, Lee Ann Garcia, Darcy McNaboe, Bernardo Sandoval
ABSENT:Gene Hays
9.CLOSED SESSION
A.Potential Initiation of Litigation per Government Code Section 54956.9 (c) -One Case
Postponed to April 24, 2012
B.Public Employee Performance Evaluation per Government Code Section 54957 (b) -Title: City Manger
Postponed to April 24, 2012.
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, April 24, 2012 at 6:00 PM.
MAYOR of the City of Grand Terrace CITY CLERK of the City of Grand Terrace
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AGENDA REPORT
MEETING DATE:April 24, 2012 Council Item
TITLE:Emergency Operations Committee Member Appointment
(Bennett)
PRESENTED BY:Tracey Martinez, City Clerk
RECOMMENDATION:Appoint Hanni Bennett to fill an unexpired term as a Regular
Member of the Emergency Operations Committee with a
term continuing to June 30, 2014 and direct the City Clerk to
post a Notice of Vacancy.
BACKGROUND:
The Emergency Operations Committee is an advisory group that was established by the
City Council. The meetings are held on the first Tuesday of each month at 6:00 p.m. in
the Emergency Operations Center located at 22795 Barton Road, Building #3. The
Committee is made up of seven voting members and four alternate members. The
expiration dates of the terms are staggered on even numbered years so that all of the
terms do not expire at the same time. Currently the Emergency Operations Committee
has two regular member vacancies.
DISCUSSION:
Hanni Bennett has served as an alternate member of the Emergency Operations
Committee since April 8, 2008. Mrs. Bennett expressed her interest to the members of
the committee that she would like to serve as a regular member of the Emergency
Operations Committee. The Committee voted to appoint Hanni Bennett as a regular
member of the Emergency Operations Committee to fill an unexpired term continuing to
June 30, 2014 and recommended that the City Council take the same action. This
regular term has been vacant for quite some time and a Notice of Vacancy was posted
pursuant to Government Code Section 54974. If the Council takes action to appoint
Mrs. Bennett as a regular member, an alternate member vacancy will then exist on the
Committee and staff will post a Notice of Vacancy pursuant to Government Code
Section 54974.
FISCAL IMPACT:
There is no fiscal impact to the City.
APPROVALS:
Tracey Martinez Completed 04/09/2012 4:03 PM
Finance Completed 04/10/2012 8:51 AM
City Attorney Completed 04/16/2012 10:42 AM
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City Manager Completed 04/16/2012 10:46 AM
City Council Pending
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AGENDA REPORT
MEETING DATE:April 24, 2012 Council Item
TITLE:Accept Crime Prevention Committee Member Letter of
Resignation (Robb)
PRESENTED BY:Tracey Martinez, City Clerk
RECOMMENDATION:Accept the Letter of Resignation of Crime Prevention
Committee Member Phillip Robb, direct Staff to send a letter
of regret and direct the City Clerk to post a Notice of
Vacancy.
BACKGROUND:
Phillip Robb was appointed to serve as a regular member of the Crime Prevention
Committee on January 10, 2012 by the City Council with a term continuing to June 30,
2012.
DISCUSSION:
On March 27, 2012, the City Clerk received an email from Mr. Robb indicating that he
did not wish to seek reappointment to the Crime Prevention Committee in June 2012
and that he was resigning as a member of the Committee effective April 1, 2012. The
email is attached for your review.
With the resignation of Mr. Robb, the Crime Prevention Committee will have one regular
member vacancy and one alternate member vacancy. After acceptance of Mr. Robb's
resignation staff will post a notice of vacancy pursuant to Government Code Section
54974 and prepare a letter of regret.
FISCAL IMPACT:
There is no fiscal impact to the City.
ATTACHMENTS:
·Email from Mr. Robb (PDF)
APPROVALS:
Tracey Martinez Completed 04/09/2012 4:06 PM
Finance Completed 04/10/2012 8:52 AM
City Attorney Completed 04/10/2012 11:14 AM
City Manager Completed 04/10/2012 2:13 PM
City Council Pending
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(3/28/2012) TRACEY MARTINEZ - Crime Prevention Committee Page 1
From: <PHRobb@aol.com>
To: <tmartinez@cityofgrandterrace.org >
Date: 3/27/2012 7:33 PM
Subject: Crime Prevention Committee
TO: Tracey Martinez, City Clerk
FROM: Phil Robb
Earlier this year I was appointed as a member of the City of Grand Terrace
Crime Prevention Committee to fill an unexpired term, ending this June,
2012.
I am writing to let you know that I will not be seeking reappointment to a
new term, and that I am resigning as a member of the Crime Prevention
Committee as of April 1, 2012.
Thank you,
Phil Robb
3.E.a
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COMMUNITY EMERGENCY RESPONSE TEAM
MINUTES
MARCH 6, 2012
MEMBERS PRESENT: Peggy Witt, Sandy Luckman, Bob Burleson, Robert Kaplanek, Sue Taylor,
Tom Roberts, Hanni Bennett, James Mejia, Paul Tickner, Joe Borrielli, Joe Ramos, Helen Ramos,
Barbara Smeltzer, Matt Wirz, Jeff Allen, Terry McGuire, Kim, McGuire, Heather Davie, Debra
Hurst.
MEMBERS ABSENT: Doug Von Kriegelstein, Bernie Urrea, Adele Urrea, James Vert, Randy
Halseth, Vic Pfennighaisen, Jolene Gustason, Helen Ramirez, Linda Carter, Margie Miller, Walt
Stanckiewitz, Andrew Anaya, Dragos Barbu, Shannon Bryant, Ingrid Clark, Michael Cerda,
William Fenn, Lee Ann Garcia, Milford Herman, James Monroe, Glenn Nichols, Barrie Owens,
David Ortiz, Bernard Ojeda, Carlos Ramirez, Terrilee Robb, Lynnette Sandiford, Thomas Schwab,
Jim Stamm, Monique Stanckiewitz, Joanne Thoring, Joyce Wildenauer.
Meeting called to order at 7:03 pm by Jeff Allen.
Flag salute was given.
Introduction of guests... New CERT members. Heather Davie, Terry McGuire, Kim McGuire.
Minutes of the meeting for February 7, 2012 were approved by members present.
Liaison Report from City — Matt Wirz stated that the County of San Bernardino Fire Department
has proposed to the city to furnish a paramedic for the city. The city will have to come up with
approximately $48,000.00 to furnish the fire station with the necessary equipment for
paramedic services and the county will pay the difference for the service. The city is requesting
CERT refund some of the unused funds to assist in making up the $48,000.00. After some
discussion, it was decided that some funds would be able to be given back to the city.
Treasurer's Report: No new activity for the last month. Current combined balance is
$6,934.58.
Training: Helen Ramos — Public Health Considerations. Make sure that you take care of
yourself. Wash hands frequently, wear gloves, goggles and mask. After the event, you may
need a tetanus shots. Some common injuries you might experience would be sprains and
strains of muscles. Remember to remove dirt and avoid touching your eyes with your hands.
3.F
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OLD BUSINESS:
Reminder for CERT members to complete the ICS 100 & 700 courses. Walk-up Blue Mountain is
scheduled for March 10, 2012. Members who volunteered to assist are Sue Taylor, Jeff Allen,
Joe Borrielli, Joe Ramos, Helen Ramos, James Mejia and Walt Stanckiewitz. The 2 nci annual CERT
picnic is scheduled for June 24 th . Sue Taylor is the coordinator for the picnic.
NEW BUSINESS:
The June 2012 meeting will have to be changed since there is election this year and the
community room will be in use.
COMMITTEE REPORTS: Helen Ramos reported that the supplies in the CERT Trailer and Shed
are being inventoried at this time. A report will be presented at the April meeting on a possible
order for needed inventory...
MEMBER REPORTS: Debra Hurst relayed the information that Phil Spisak, an original member
of CERT has passed away and her funeral is this Friday-March 9, 2012.
There being no further business to discuss, meeting was adjourned at 8:04 pm.
Next meeting will be April 3, 2012 in the Community Room at City Hall.
Respectively Submitted,
Debra Hurst
CERT Secretary
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HISTORICAL AND CULTURAL ACTIVIATIES COMMITTEE
Minutes of March 5'2012
The meeting was called to order 7:10 p.m. by Chair Pauline Grant. Those present were Pauline
Grant, Ann Petta, Frances Carter, Masako Gifford, Martha Monteon, Peggy Reagan and City
Clerk, Tracy Martinez.
Secretary's Report: The minutes for February 6 th were read and Frances moved the minutes be
approved. Seconded. Motion carried.
Treasurer's Report: The report reflected a balance of $883.61 and petty cash balance of
$166.72.
Historical Report: The annual walk up Blue Mountain is scheduled for March 10 th . Denis Kidd
will update display case following the walk.
Art Show: Tracy will check on insurance for art show. Members discussed homemade treats vs
store bought like last year. If feasible members decided on homemade. Pauline will check with
Shelly for status on applications and the posters.
The meeting was adjourned at 7:40 p.m. The next meeting is scheduled for April 2nd .
Respectfully submitted
Peggy Reagan, Secretary
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City of Grand Terrace
CRIME PREVENTION COMMITTEE
Minutes of Monthly Meeting
Monday, March 12, 2012, at 4:00 p.m.
Grand Terrace City Hall
Call to order by Chairperson Don Bennett.
Present: All committee members were present, along with Sheriff's Service Specialist Sylvia Beasley. It
was noted that alternate member Philomena Spisak had died recently, and appreciation was expressed
for her many years of faithful service.
Guests present were City Manager Betsy Adams and Sheriff's Lt. Steve Dorsey.
Agenda was approved as written.
Minutes of the February 13, 2012 meeting were approved as written.
Correspondence: none was received.
Public comments: City manager Betsy Adams stated that the City of Grand Terrace, due to serious
financial problems in 2011, was forced to eliminate 9 city positions, along with the Sheriff's traffic
enforcement deputy. School crossing guards were also eliminated in 2011. Although it was thought
that 2011 would be the city's worst year financially, it now appears that 2012 may be even worse than
2011. State law has eliminated the city's Redevelopment Agency, with a projected city budget deficit of
$700,000 in 2012. The contract for Sheriff's services is about 40% of the city's budget. When a
committee member inquired about the use of Citizens Patrol as school crossing guards, it was stated by
Lt. Dorsey that this was not possible, because of insurance costs for liability insurance for volunteer
crossing guards. Ms. Adams and Lt. Dorsey both stayed for the rest of the meeting, making comments
as various agenda items were discussed.
CONTINUING CONCERNS
•February Crime Report: Sylvia Beasley stated that there was one adult arrest for
graffiti/vandalism, and another arrest for possession of counterfeit checks. Residential
burglaries are citywide in their occurrence. Regarding Neighborhood Watch, she has contacted
all large apartment managers to encourage the formation of such groups.
•Request for new street light at a W. Barton Road intersection: The chair, rather than writing a
letter to City Council, has instead talked about this with the City Manager, and was told that no
funds were available for a requested street light, that would enhance safety by illuminating this
dangerous intersection next to a mobile home park.
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•Crossing guards at schools: Bob Kaplanek attended a recent City Council meeting to request
reinstatement of school crossing guards, but was told there were no funds available for this
purpose. Manny Baltierra reported that he has contacted Ernie Garcia of Citizens Patrol, who
advised that CP members are all volunteers, and many are employed, so they are not usually
available during times when children are en route to and from school. If they are on duty at
such times, they are willing to serve as crossing guards. [But liability and insurance problems
preclude them for doing so -- see above in "Public Comments."] Ms. Adams stated that very few
elementary age children walk to school alone; most walkers are accompanied by an adult, so
crossing guards are not usually needed.
•Flag raising at GT Senior Center: JoAnn Johnson reported that the ceremony included the Boy
Scouts, and a check was presented by the GT Lions Club for part of the cost of the new flag pole.
•Grand Terrace High School neighborhood access sidewalks: Phil Robb stated that he had talked
to the city's public works director about inadequate and even missing sidewalks on Michigan
Ave. from Barton Road to the new high school. He was told that a storm drain study is being
requested for Michigan Ave., and that the project might include new sidewalks. However, there
might not be enough from a prior city bond issue to implement this project, and even if funds
become available, completion would take at least two years from now, long after the GTHS
opens in August 2012. Although federal funds for sidewalks might be available through the Safe
Routes to Schools program, he prefers to rely on the local bond funds.
Ms. Adams stated that sidewalk safety was not an appropriate concern for the Crime Prevention
Committee, because sidewalk safety did not involve any crimes. When she was reminded that
vehicular manslaughter and homicide were crimes, she replied that such crimes had never
occurred in Grand Terrace, and were not a problem. Ms. Adams stated further that half of the
students at the new high school would be bused from other communities. She was reminded
that the Colton Joint Unified School District does not provide school bus transportation for high
school students who live within two miles of the high school, so that many local Grand Terrace
students will not be served by school buses. She replied that safety is provided by a large
parking lot at the high school for students who drive, and there will be a median with a wrought
iron fence at the corner of Michigan Ave. and Main Street, thus forcing students who walk to
cross Michigan Ave. at the traffic signal.
•Crime Prevention Citizen's Awareness booklet: Pat Smith has not yet contacted Margie Miller
about including parts of this booklet in the local weekly newspaper. Lew Neeb gave a copy of
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another crime prevention booklet from a town of 6,000 population, to Lt. Dorsey. Lt. Dorsey
stated that educational programs by law enforcement are needed in Grand Terrace.
•Surveillance cameras to assist law enforcement: Phil Robb reported that the Redlands Police
Department has not responded during the past month, to his emails and phone calls requesting
further information about its program. However, the Moreno Valley Police Department is
beginning a surveillance camera program at this time, and he has requested information from
them.
Ms. Adams stated that the Sheriff's Department has different ideas about cameras (see below).
NEW BUSINESS
•Purpose and Responsibilities of the GT Crime Prevention Committee: The committee was
reminded that the City Council in 1994 adopted a statement of the purpose and responsibilities
of the GT Crime Prevention Committee, which included a responsibility to "advise the City
Council and City Manager on the structure and detail of the Sheriff's Contract and/or police
services." However, the City Council in 2011 and 2012 has never requested any committee
input regarding the City Council's deep cutbacks in such services. Ms. Adams stated that the
current City Council is probably unaware of this 1994 document, and she does not think that the
current City Council would want the committee's involvement in such issues. [After the meeting
adjourned, committee chair Don Bennett told the secretary that he will confer with Ms. Adams,
about a City Council revision of a statement of the Committee's purpose and responsibilities.]
•City Council's pending elimination of city payment for Sheriff's Service Specialist position: Ms.
Adams and Lt. Dorsey both stated that although this change would save money for the city, it
had no effect whatsoever on the amount of time that Sylvia Beasley would devote to the city,
since her salary is paid by the Sheriff's Department, not by the city. However, Sylvia Beasley
acknowledged that her time in the city will be devoted primarily to required scheduled
meetings, such as the Crime Prevention Committee.
•City Council's pending cut of GT Sheriff's detective's hours by 50%: Lt. Dorsey stated the work of
the Sheriff's Gang Smash Team has reduced the need for detective hours in Grand Terrace.
It is anticipated that cutbacks in the two Sheriff's positions will save GT $202,000 a year.
•City Council's pending approval of purchasing license plate readers for Sheriff's patrol officers:
Lt. Dorsey gave detailed explanations of the advantages of installing infrared cameras that serve
as license plate readers in patrol cars, and at main city entry and exit roads, not to prevent
crimes, but to solve crimes. The current speed trailer also has a license plate reader. The costs
3
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are $13,500 for each patrol car's reader, and $19,000 for each camera. Patrol officers would be
able to identify cars driven by criminals who have committed crimes, often in areas other than
GT.
• City Council's pending approval of paramedic for Fire Department in GT: If the city can pay
about $47,000 for the start-up equipment and supplies for a paramedic, then the contract Fire
Department would pay for the paramedic position on an ongoing basis. A committee member
advised that Grand Terrace may be the only incorporated city in San Bernardino County that
does not currently have paramedics in its fire department. Ms. Adams replied that she did not
know if this was a true statement or not.
Adjourned at 5:20 p.m.
Next meeting: Monday, April 9, 2012, at 4:00 p.m., Grand Terrace City Hall.
Respectfully,
Philip H. Robb, Secretary
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AGENDA REPORT
MEETING DATE:April 24, 2012 Successor Agency Item
TITLE:Sale of Successor Agency Property in the 21900 Block of
Barton Road to O'Reilly Automotive Stores, Inc. to Develop a
New Retail Store
PRESENTED BY:Joyce Powers, Community and Economic Development
Director
RECOMMENDATION:1. Hold a Public Hearing and adopt a Resolution approving
the Purchase and Sale Agreement between the Successor
Agency and O'Reilly Automotive Stores, Inc., and forward
the Agreement to the Oversight Board for review.
2. Authorize the Successor Agency's Executive Director to
complete all actions necessary to complete the sale of the
property.
BACKGROUND:
Before the former Redevelopment Agency was dissolved, staff was contacted by
O’Reilly Automotive Stores, Inc., conducting a site search for development of new retail
stores in the region. One site referred by staff for their consideration is comprised of
two unimproved contiguous parcels purchased by the Agency in 2009, on the north side
of Barton Road east of Vivienda, as shown on Attachment 1. In June 2011, staff
received authorization from the Agency Board to have the property appraised and begin
negotiations with O’Reilly. Negotiators for O’Reilly Automotive offered $350,000 for the
two parcels, totaling .84 acre, and zoned General Commercial. However, at that time,
the State Supreme Court had issued a stay barring further activities of redevelopment
agencies State-wide.
The appraisal work had been contracted out before the stay was issued, and the
appraisal was received on August 23, 2011. The appraiser’s final estimate of market
value for the two parcels valued together was $312,000.
The former Redevelopment Agency was dissolved on January 31, 2012, and on
February 1, 2012, all assets, properties, contracts, leases, and records of the former
Redevelopment Agency were transferred by operation of law to the City, acting as the
Successor Agency to the Grand Terrace Redevelopment Agency. Section 34177 of the
Health and Safety Code now requires the Successor Agency to wind down the former
Redevelopment Agency’s activities, including the disposal of assets and property,
expeditiously and maximizing value. As with former redevelopment agencies, a public
hearing is required to dispose of property, pursuant to Health and Safety Code Sections
6.A
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33431 and 33433, and certain findings must be made.
DISCUSSION:
Negotiations with O’Reilly have resumed and staff has worked with their team to
determine the feasibility of developing their desired retail store at this site. Subject to
land use review, O'Reilly plans to develop a retail store, with no servicing of vehicles, of
approximately 6,300 square feet. The Purchase and Sale Agreement (Attachment 3)
has been signed by O'Reilly, and the most pertinent terms of the Agreement are listed
below.
1. Purchase price is $350,000; escrow deposit of $5,000.
2. O'Reilly shall begin construction of an auto parts store by April 1, 2013 and open the
store for business by June 1, 2014. If the store has not opened by June 1, 2014, the
Buyer shall sell the property back to the Successor Agency at the appraised value, but
not less than $350,000.
3. Acknowledgement of AB X1 26 requirements are included in Section 2.1 (c).
4. The Agreement provides for a 150-day inspection period, during which O'Reilly will
obtain land use approval and conduct all due diligence.
Staff has described to the Buyer, the process of obtaining approvals from the Oversight
Board and Department of Finance and has agreed to seek these approvals
expeditiously. O'Reilly Automotive is a Missouri Corporation and their real property
agent may not be familiar with the disposition of real property under the legal guidelines
the Successor Agency is required to follow. Therefore, staff anticipates some delay in
meeting the Buyer's expectations.
Staff recommends that the Successor Agency adopt the attached Resolution, finding
that the recommended disposition meets the requirements of the Health and Safety
Code, and approving the Purchase and Sale Agreement. The project will then be
forwarded to the Oversight Board for review.
FISCAL IMPACT:
The anticipated proceeds of the sale are approximately $347,000, which would be
realized in Fiscal Year 2012-13, generally during September-October 2012. Once
received, proceeds would be deposited into the GT RDA Obligation Retirement Fund
(31) to pay for obligations and potential distribution to the County Auditor-Controller.
ATTACHMENTS:
·Site Map (PDF)
·Resolution (DOC)
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·Purcahse and Sale Agreement (PDF)
·Form of Grant Deed for 0275-242 10 and 11 (DOC)
APPROVALS:
Joyce Powers Completed 04/16/2012 1:39 PM
Finance Completed 04/16/2012 2:20 PM
City Attorney Completed 04/17/2012 12:49 PM
Community & Economic Development Skipped 04/17/2012 1:54 PM
City Manager Completed 04/17/2012 3:25 PM
City Council Pending
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Parcels for consideration of Purchase and Sale Agreement
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Attachment: Site Map (1041 : Sale of Property to O'Reilly Automotive)
RESOLUTION NO.
A RESOLUTION OF THE SUCCESSOR TO THE GRAND
TERRACE REDEVELOPMENT AGENCY AUTHORIZING
THE SALE OF SUCCESSOR AGENCY PROPERTY IN
THE 21900 BLOCK OF BARTON ROAD TO O'REILLY
AUTOMOTIVE STORES, INC. TO DEVELOP A NEW
RETAIL STORE
WHEREAS, ABX1 26 resulted in the dissolution of the Grand Terrace
Redevelopment Agency (“Agency”);
WHEREAS,the City of Grand Terrace acted by resolution to become the
successor agency to the Grand Terrace Redevelopment Agency (“Successor Agency”);
WHEREAS, prior to the dissolution of redevelopment pursuant to ABX1 26, the
Agency was contacted by O’Reilly Automotive Stores, Inc.(“O’Reilly”)for the purpose of
purchasing the 21900 Block of Barton Road (“Property”);
WHEREAS,the Agency and O’Reilly entered into negotiations for the sale of the
Property up until early June of 2011;
WHEREAS,the enactment of ABX1 26, and the ultimate outcome of California
Redevelopment Association et al. v. Ana Matosantos et al., halted all Agency activity
related to the sale of the Property;
WHEREAS, with the Agency formally dissolved after January 31, 2012 and with
the wind down requirements of ABX1 26 in mind, the Successor Agency resumed
negotiations for the sale of the Property under the disposition requirements of ABX1 26
and the Health & Safety Code unaffected by ABX1 26;
WHEREAS, the sale of the Property is in compliance with the Agency’s
Redevelopment Plan because it would further the Redevelopment Plan’s goals which
include strengthening the retail and commercial functions and the economic base; and
WHEREAS, the Agency’s Redevelopment Plan is in compliance with the City of
Grand Terrace’s General Plan.
NOW THEREFORE, THE GRAND CITY COUNCIL, ACTING AS THE
SUCCESSOR AGENCY,DOES RESOLVE, DETERMINE, FIND AND ORDER AS
FOLLOWS:
SECTION 1.The City of Grand Terrace, acting as the Successor Agency, finds
that the sale of the Property is in compliance with the Agency’s Redevelopment Plan,
because the sale would further the Redevelopment Plan’s goals,which include
6.A.b
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2012-XX Page 2
strengthening of retail and commercial functions and the economic base.
SECTION 2.The City of Grand Terrace, acting as the Successor Agency,
hereby approves the sale of the Property pursuant to Health & Safety Code § 34177(e).
SECTION 3.The Executive Director is hereby authorized to take all necessary
actions to complete the sale of the Property, including, but not limited to meeting the
requirements of ABX1 26, or any other applicable law.
SECTION 4.The Grand Terrace City Clerk shall certify to the adoption of this
Resolution.
PASSED, APPROVED AND ADOPTED this _____th day of April, 2012.
Mayor of the City of Grand Terrace
ATTEST:
City Clerk of the City of Grand Terrace
I, TRACEY R. MARTINEZ, CITY CLERK of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular meeting of
the City Council of the City of Grand Terrace held on the 24th day of April, 2012 by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracey R. Martinez, City Clerk
APPROVED AS TO FORM:
City Attorney
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WHEN RECORDED MAIL TO:
City Clerk
City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92313 SPACE ABOVE THIS LINE FOR RECORDER'S USE
A.P.N.: 0275-242-10 and 0275-242-11 (No Recording fee per Sec. 6103)
GRANT DEED
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged,
Successor Agency of the Community Redevelopment Agency of the City of Grand Terrace,
California (“Grantor”).
does hereby GRANT to O’Reilly Automotive Stores, Inc. a Missouri Corporation (“Grantee”)
the real property in the City of Grand Terrace, County of San Bernardino, State of California,
described as:
See Exhibit “A” attached
Grantee shall begin construction of an auto parts retail store by April 1, 2013 and complete and
open the retail store for business by June 1, 2014. This is a Covenant running with the land and
this conveyance is subject to the Covenant. Breach of this Covenant shall result in Grantee
selling the property back to the Grantor at the appraised value but not less than $350,000 on or
before June 30,2014.
DATED:____________________________CITY OF GRAND TERRACE
ATTEST:______________________By________________________
Tracey R. Martinez, City Clerk Mayor, City of Grand Terrace
City of Grand Terrace
6.A.d
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Exhibit A
APN 0275-242-10: Lot 16 of Tract No. 2966 as per map recorded in Book 40, Page 46 of Maps,
Records of San Bernardino County, California. Excepting therefrom that portion granted to the City
of Grand Terrace by Deed recorded on October 10, 1986 as Instrument No. 298491 of Official
Records.
APN: 0275-242-11: Lot 17 of Tract 2966, in the County of San Bernardino, State of California as
per map recorded in book 40 page 46 of maps, in the office of the county recorder of said county.
Excepting therefrom that portion conveyed to the City of Grand Terrace by Deed recorded January
14, 1987, as Instrument No.87-011598, Official Records.
6.A.d
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AGENDA REPORT
MEETING DATE:April 24, 2012 Council Item
TITLE:Engagement Letter for Records Review of Sewer Billings for
2009, 2010 & 2011
PRESENTED BY:Betsy Adams, City Manager
RECOMMENDATION:Approve engagement letter with Rogers, Anderson, Malody
& Scott for a records review of Riverside Highland Water
Company’s sewer billings handled for the City for the years
of 2009, 2010 and 2011.
BACKGROUND:
At its September 27, 2011 meeting, the City Council approved an amendment to the
City's Integrated Waste Management Service Agreement with Burrtec Waste Industries
(Burrtec) allowing Burrtec to handle residential sewer billing for the City. The City's
residential sewer billing was included with Burrtec's residential trash billing at no cost to
the City. This service had previously been provided to the City by Riverside Highland
Water Company (RHWC) since 2000, when residential and commercial was outsourced
by the City to RHWC for budget savings. RHWC had performed the residential sewer
billing service for the City for a cost of $1,250 to $1,500 per bimonthly billing. There
was no written agreement between the City and RHWC for this service which was
included with RHWC's bimonthly water billing.
At the Council Meeting of November 8, 2011, the Council considered entering into an
agreement for a temporary senior accountant to assist with several sewer related
assignments including bringing commercial sewer billing in-house. RHWC continued to
provide commercial sewer billing service for the City after the transfer of residential
sewer billing to Burrtec, whose billing system could not easily handle the complexity of
the commercial sewer bills. RHWC had previously indicated its preference to
discontinue providing the commercial sewer billing for the City. With less than 100
commercial sewer accounts staff felt the best solution would be to bring this small level
of sewer billing back in-house.
During Council discussion on the proposed agreement for a temporary senior
accountant, the Board President of RHWC was asked by the Council if the Board of
Directors would consider continuing to handle commercial sewer billing for the City.
RHWC’s Board President agreed to have the Board consider this request from the
Council and on November 21, 2011 RHWC provided the City with a draft agreement for
commercial sewer billing approved by the Board. Since that time, staff from the City
and RHWC have been working on the terms and conditions of an agreement under
which RHWC would continue to provide commercial sewer billing for the City.
DISCUSSION:
8.A
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The City and RHWC have reached agreement on all terms of the agreement for
commercial sewer billing service with the exception of a clause which RHWC's auditor
recommended be included in the agreement: "City agrees to give its written approval of
all previous years actual amount of funds remitted by RHWC to the City according to
RHWC financials." The City was not able to agree to this clause for two reasons: (1)
RHWC had not provided the financial reports to the City and (2) the City had not audited
RHWC's sewer billing for the City.
Staff from the City and RHWC explored ways for a solution on the clause. With
assistance from the City Attorney, they have developed an approach which will satisfy
RHWC's need for the clause and the City's concern that the financials in question had
not been audited. The approach is summarized below:
1.The City and RHWC agree that the clause will be included in a separate settlement
and release agreement instead of the new agreement. The reason for this is that the
financial review will be for prior years not covered by the new agreement.
2.The City and RHWC agree that the City’s auditor will do a records review of the
sewer billing for 2009, 2010 and 2011. Since the City does not have a written
agreement with RHWC, the statute of limitations is three years if any errors were
found in the records review.
The City worked with its auditor, Rogers, Anderson, Malody & Scott (RAMS), to develop
the procedures for the retroactive records review of RHWC’s sewer billing, which are
included as an attachment to the staff report. RHWC has reviewed the proposed
procedures and approved them. The letter from RHWC acknowledging this is also
included as an attachment. RHWC has authorized its auditor, Eadie & Payne, to
cooperate with the records review to be performed for the City by RAMS and the City
has agreed to pay for Eadie & Payne's expenses. This approach of the two audit firms
working in cooperation should provide the shortest time period to complete the records
review with the cost of performing the work being less than if RAMS solely performed
the work. The City's auditor, RAMS, estimates the cost of its work performed under the
agreed up procedures to be from $4,500 to $6,500. Eadie & Payne estimate its cost to
be $1,500.
After the completion of the records review of RHWC's sewer billings for City for 2009,
2010 and 2011 has been completed, a settlement and release agreement and an
agreement for commercial sewer billing for services will be brought forward for approval
by RHWC’s Board of Directors and the City Council respectively. It also needs to be
noted that an annual review of the sewer billing providers (RHWC for commercial sewer
billing and Burrtec for residential sewer billing) has been included in the scope of work
of the Request for Proposal for Annual Audit Services recently issued by the City.
FISCAL IMPACT:
The records review for sewer billings is not included in the Fiscal Year 2011-12
operating budget so an appropriation of $8,100 from the Waste Water Disposal Fund
8.A
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(Fund 21) fund balance (reserve) to Account No. 21-140-250 is required.
ATTACHMENTS:
·Grand Terrace Agreed Upon Proced 2012 (PDF)
·RHWC Records Review Letter_04_04_12 (PDF)
APPROVALS:
Betsy Adams Completed 04/16/2012 8:40 AM
Finance Completed 04/16/2012 4:34 PM
City Attorney Completed 04/16/2012 6:23 PM
City Manager Completed 04/17/2012 9:36 AM
City Council Pending
8.A
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AGREED-UPON PROCEDURES
Project Scope
Review sufficient evidence and perform sufficient analytical procedures to determine to a
reasonable degree that:
A. For calendar years 2009, 2010, and 2011 that Riverside Highland Water Company
(RHWC) billed the proper number of residential, multifamily, and commercial sewer user
accounts for the City of Grand Terrace Sewer user fees.
B. For calendar years 2009, 2010, and 2011 that RHWC billed the proper fee for residential,
multifamily, and commercial sewer user accounts for the City of Grand Terrace Sewer
user fees in accordance with City of Grand Terrace Resolution.
C. The amount paid to City of Grand Terrace for sewer collections for calendar years 2009,
2010, and 2011 reconciles to collections recorded in RHWC trial balance and general
ledger for those years.
D. Amount remitted to the City of Grand Terrace for sewer user fees is reasonable in relation
to all fees collected.
Procedures
1) Document billing procedures for Riverside Highland Water Company.
2) Document cash receipt and crediting procedures by type of billing paid (water, sewer,
other).
3) Analyze whether commercial customers are being billed correctly and in accordance with
the adopted requirements of the City of Colton, which the City of Grand Terrace follows,
including new ordinance and rates.
4) Document total billings for 2009, 2010, 2011 and analyze billings by type (water, sewer,
other).
5) Document total collections for 2009, 2010, 2011 and analyze billings by type (water,
sewer, other).
6) For three years starting with RHWC’s trial balance at 12/31/2008 analyze billings and
collections and compare to ending trial balance at 12/31/20xx. Analyze and make inquires
of any differences.
7) Determine customer accounts receivable for all billings for each year at 12/31/xx, and
determine amount of each type of receivable (water, sewer other).
8) Verify that the accounts receivable from billing trial balance match general ledger.
9) Verify that billing accounts receivable in general ledger match the detailed receivable by
customer.
10) Trace cash receipts to customer accounts on a sample basis. Analyze differences.
11) Compare year end customer trial balances to RHWC General Ledger.
12) Compare total cash receipts deposited in bank to cash collections for all three years.
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13) Analyze sample of commercial billings and determine if the amounts billed are in
accordance with the City of Grand Terrace’s resolutions or ordinances. Analyze and
document any discrepancies.
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AGENDA REPORT
MEETING DATE:April 24, 2012 Council Item
TITLE:Purchase of Four Shares of Riverside Highland Water
Company Water Stock from a Private Party to Irrigate the
New Park Site on Grand Terrace Road
PRESENTED BY:Joyce Powers, Community and Economic Development
Director
RECOMMENDATION:1. Approve the attached Purchase and Sale Agreement
between the City and a private party (Lam) for four shares
of water stock at a cost of $200.00 per share, plus meter
charges on their account of $63.80.
2. Authorize the City Manager to execute the Agreement
and complete all actions required to complete the water
stock transfer.
BACKGROUND:
The City purchased 2.5 acres of property at 21937 Grand Terrace Road for a new
community park after being awarded a $1.83 million grant from the State Department of
Parks and Recreation. The park project is now in the final design stage and the design
engineer has submitted irrigation plans to Riverside Highland Water Company to
determine the number of shares of water stock required to service the park site. Based
on the size of the water line, four shares of stock are needed and none are attached to
the property, nor had any been purchased by the prior owner. Riverside Highland
Water Company sells new shares for $1,000.00 each.
DISCUSSION:
Staff has contacted other Grand Terrace property owners, who own at least four shares
of excess water stock, to inquire whether they would be willing to sell their unused
shares for a public park. Fred and Shirley Lam have agreed to sell the City four shares
of stock at a price of $200.00 per share, plus meter charges on their account of $63.80.
In addition, a stock transfer fee of $72.75 is required.
The meter fees to install the new water meter at the park site will be approximately
$11,000, which would be funded by the grant proceeds as a cost of construction.
However, the amount needed for the shares of stock and their transfer to the park site,
$936.55, is considered operations and maintenance by the State’s project managers
interpreting the grant guidelines. Staff recommends that this amount be funded by the
maintenance donation of $15,000 held in trust, contributed by the seller of the property.
The attached Purchase and Sale Agreement has been prepared for Council review and
approval and includes only consideration to be paid to the seller for the four shares of
8.B
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water stock. The Agreement has been reviewed and signed by the Seller.
FISCAL IMPACT:
There is no fiscal impact to the General Fund. All costs will be paid from a project
funding advance from the State grant program and the maintenance trust account as
discussed above.
ATTACHMENTS:
·Purchase and Sale Agreement (DOC)
·Agreement Signature Page (Lam)(PDF)
APPROVALS:
Joyce Powers Completed 04/12/2012 4:44 PM
Finance Completed 04/12/2012 3:49 PM
City Attorney Completed 04/13/2012 3:11 PM
Community & Economic Development Skipped 04/16/2012 11:41 AM
City Manager Completed 04/16/2012 1:11 PM
City Council Pending
8.B
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PURCHASE AND SALE AGREEMENT
(Riverside Highland Water Company Stock)
This Purchase and Sale Agreement (“Agreement”), dated this ___day of April, 2012, is
entered into by and between Fred Lam and Shirley Lam (“Seller”) and the City of Grand
Terrace, a California Municipal Corporation (“Buyer”).Buyer and Seller may be individually
referred to as “Party” and jointly as the “Parties”.
RECITALS
A.Seller warrants that Seller is the sole owner of four (4) shares of capital stock of
the Riverside Highland Water Company (“Capital Stock”).
B.Said Capital Stock is designated for use at 21937 Grand Terrace Road in the City
of Grand Terrace,on and impertinent to Account #01048-01.
C.Seller desires to sell,and Buyer desires to purchase, the Capital Stock, at a price
of Two Hundred Dollars ($200.00) per share plus charges on the account of $63.80.
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of
which are hereby acknowledged, Buyer and Seller agree as follows:
1.The foregoing Recitals are true and correct and incorporated herein as if set forth
in full.
2.Buyer agrees to purchase from Seller and Seller agrees to sell to Buyer the Capital
Stock, together with the attendant rights, powers, and privileges pertaining thereto. Upon
payment by Buyer to Seller of the amount of Eight Hundred Dollars ($800.00),and payment by
Buyer of Sixty-three Dollars and eighty cents ($63.80)to Riverside Highland Water Company,
Seller shall immediately execute a Stock Assignment Separate from Stock Certificate (in the
form attached hereto as Exhibit A) for the Certificate No. _______representing Capital Stock in
the Riverside Highland Water Company,and convey said Capital Stock to Buyer.
3.The Parties agree to take whatever actions are required if any, by the Riverside
Highland Water Company to formally effectuate the sale and assignment of the Capital Stock.
Each of the Parties hereto shall execute and deliver any and all additional papers, documents,
instruments and other assurances and shall do any and all other acts and things reasonably
necessary to carry out the purposes of this Agreement and the intent of the Parties hereto.
4.All notices given or required to be given pursuant to this Agreement shall be in
writing and may be given by personal delivery or by mail. Notice sent by mail shall be
addressed as follows:
If to Buyer:If to Seller:
City of Grand Terrace
Attn: Community and Economic
Development Director
22795 Barton Rd.
Grand Terrace, CA 92313
Fred and Shirley Lam
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Page 2, Purchase and Sale Agreement between the City and Fred and Shirley Lam
If the name or address of the principal representative designated to receive the notices is
changed, written notice shall be given within five (5) working days of said changes.
6.The laws of the State of California shall govern the interpretation and
enforcement of this Agreement. Venue for any legal action brought by either Party for the breach
of this Agreement shall lie exclusively in the Superior Court of California for San Bernardino
County, California. The prevailing Party in such legal action shall be entitled to reasonable
attorneys’ fees and costs.
7.This Agreement shall bind and inure to the benefit of the Parties to this
Agreement and their respective successors and assigns.
8.This Agreement contains the entire agreement between the Parties with respect to
the subject matter herein. All modifications, additions or amendments to this Agreement shall be
in writing and signed by the Parties hereto.
9.This Agreement may be executed in counterparts, each of which shall constitute
an original and all of which together shall constitute one and the same agreement.
IN WITNESS WHEREOF, this Agreement has been executed by the Parties on the dates
set forth under their respective signatures below, notwithstanding that this Agreement is dated
for convenience and reference as of the date and year first written above.
“SELLER”“BUYER”
City of Grand Terrace
By:____________________By: __________________________
Fred Lam Betsy M. Adams, City Manager
By:____________________ Date: April ___, 2012
Shirley Lam
Date: April ___, 2012
Approved as to form:
_______________________
Richard L. Adams
City Attorney
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Page 2, Purchase and Sale Agreement between the City and Fred and Shirley Lam
Exhibit A
Form of Stock Assignment Separate From Certificate
(attached)
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Page 2,Purchase and Sale Agreement between the City and Fred and Shirley Lam
changed,written notice shall be given within five (5)working days of said changes.
6.The laws of the State of California shall govern the interpretation and
enforcement of this Agreement.Venue for any legal action brought by either Party for the breach
of this Agreement shall lie exclusively in the Superior Court of California for San Bernardino
County,California.The prevailing Party in such legal action shall be entitled to reasonable
attorneys'fees and costs.
7.This Agreement shall bind and inure to the benefit of the Parties to this
Agreement and their respective successors and assigns.
8.This Agreement contains the entire agreement between the Parties with respect to
the subject matter herein.All modifications,additions or amendments to this Agreement shall be
in writing and signed by the Parties hereto.
9.This Agreement may be executed in counterparts,each of which shall constitute
an original and all of which together shall constitute one and the same agreement.
IN WITNESS WHEREOF,this Agreement has been executed by the Parties on the dates
set forth under their respective signatures below,notwithstanding that this Agreement is dated
for convenience and reference as of the date and year first written above.
"SELLER""BUYER"
By~~tr--
Fred :a~..>
By g t-v.J d (1\<1\rr-
Shirley Lam
Date:April l(,2012
City of Grand Terrace
By:_
Betsy M.Adams,City Manager
Date:April_,2012
Approved as to form:
Richard L.Adams
City Attorney
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AGENDA REPORT
MEETING DATE:April 24, 2012 Council & Successor Agency Item
TITLE:Set Budget Hearing Date
PRESENTED BY:Bernie Simon, Finance Director
RECOMMENDATION:Set Budget Workshop Meeting for May 22, 2012 at 4:00 PM
in Council Chambers
BACKGROUND:
Generally, the City Council sets a workshop date and time for presentation and
discussion of the preliminary budget. Last years’ budget hearing date was held on May
10, 2011 at 4:30pm prior to the regular meeting.
DISCUSSION:
The City and Successor Agency to CRA is still under continuing budget stress due to
the slow recession recovery and changes brought about by the dissolution of the CRA.
Staff anticipates that approximately a two hour presentation and detail discussion may
be needed.
Staff recommends that the City Council set a Budget Workshop date and time of
4:00pm on Tuesday, May 22nd, prior to the regularly scheduled meeting in the City
Council chambers. An agenda item will also be placed on the regularly scheduled
agenda on May 22nd for an overview of the budget and additional time, if needed, for
budget discussions.
Council also has the discretion to set an alternative date and time as needed. Staff
would recommend a special meeting date of Tuesday, May 29th at 5:00 pm, as an
alternative date.
FISCAL IMPACT:
There is no fiscal impact with this report.
APPROVALS:
Bernie Simon Completed 04/17/2012 12:14 PM
Finance Completed 04/17/2012 12:14 PM
City Attorney Completed 04/17/2012 12:25 PM
City Manager Completed 04/17/2012 3:29 PM
City Council Pending
8.C
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AGENDA REPORT
MEETING DATE:April 24, 2012 Council Item
TITLE:Appointments to the Planning Commission
PRESENTED BY:Joyce Powers, Community and Economic Development
Director
RECOMMENDATION:Direct the City Clerk to advertise for appointments to the
Planning Commission, accept applications and schedule
interviews.
BACKGROUND:
Chapter 2.16 (Planning Commission) of the Municipal Code establishes the Planning
Commission of the City of Grand Terrace, and governs the composition and term of the
members of the Commission. Commission members are appointed by the City Council
and serve four year terms at the pleasure of the City Council.
The terms of two Planning Commissioners expire on June 30, 2012. The expiring terms
are:
1.Doug Wilson, a Commissioner since 1992 and current Chairman; and
2.Tom Comstock, a Commissioner since 2002.
DISCUSSION:
The two Commission members are eligible to seek reappointment to the Planning
Commission. However, it is standard practice to advertise for additional applicants
before making new four-year appointments. If the Council determines to continue to do
so, staff recommends that the application process be opened on May 7, 2012, and
close on June 1, 2012. Information would be disbursed through a press release and
posting on the City’s website.
At Council direction, staff would then schedule interviews with all potential appointees
during the month of June 2012.
FISCAL IMPACT:
There would be no fiscal impact created by this action. Planning Commissioners are
paid a stipend of $50.00 a month, which would continue with the new appointments.
APPROVALS:
Joyce Powers Completed 04/10/2012 9:10 AM
8.D
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Finance Skipped 04/10/2012 9:01 AM
City Attorney Completed 04/16/2012 9:35 AM
City Manager Completed 04/16/2012 10:43 AM
Community & Economic Development Skipped 04/18/2012 2:15 PM
City Council Pending
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