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06/12/2012CITY OF GRAND TERRACE CITY COUNCIL AGENDA • JUNE 12, 2012 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road City of Grand Terrace Page 1 Updated 5/10/2012 12:07 PM The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at least 48 hours prior to the meeting. If you desire to address the City Council during the meeting, please complete a request to speak form available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at city hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.cityofgrandterrace.org CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation -Pastor Trevan Osborn, Azure Hills Seventh-Day Adventist Church Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Walt Stanckiewitz ¨¨¨ Mayor Pro Tem Lee Ann Garcia ¨¨¨ Councilwoman Darcy McNaboe ¨¨¨ Councilman Bernardo Sandoval ¨¨¨ Councilman Gene Hays ¨¨¨ 1.ITEMS TO DELETE 2.SPECIAL PRESENTATIONS A.Grand Terrace High School Update -Colton Joint Unified School District B.State of California 63rd Assembly District Woman of Distinction Recognition Agenda Grand Terrace City Council June 12, 2012 City of Grand Terrace Page 2 Updated 5/10/2012 12:07 PM 3.CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. A.Waive Full Reading of Full Ordinances on Agenda B.Approval of Minutes –Regular Meeting –05/22/2012 C.2012-2013 Landscape & Lighting Assessment District 89-1 -Initiation of Proceedings for the Annual Levy of Assessment and Set a Public Hearing D.Acceptance of Final Parcel Map No. 19131, Approval of Subdivision Agreement and Acceptance of Site Improvement Performance Bond E.Approval of Check Register No. 06-12-2012 4.PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5.COUNCIL REPORTS 6.PUBLIC HEARINGS 7.UNFINISHED BUSINESS A.Zone Change 12-01 and Zoning Code Amendment 12-01 8.NEW BUSINESS A.Planning Commission and Committee Appointments by the City Council B.Approve Professional Services Contract with RSG C.Approve Contract for Audit Services D.Adopt Resolution Authorizing Successor Agency to Use Unencumbered Successor Agency Fund Balance to Fund ROPS II Obligations 7/1/2012 to 12/31/2012 E.Child Care Service Fees for FY 2012-2013 F.Proposed Budget for Fiscal Year 2012-13 9.CLOSED SESSION A.Employee Negotiations -Labor Negotiations Per Government Code 54957.6 City Labor Negotiator - Betsy Adams, City Manager -Negotiated with -All Unrepresented Employees Agenda Grand Terrace City Council June 12, 2012 City of Grand Terrace Page 3 Updated 5/10/2012 12:07 PM ADJOURN The Next Regular City Council Meeting will be held on Tuesday, June 26, 2012 at 6:00 PM. Agenda item requests must be submitted in writing to the City Clerk’s office no later than 14 calendar days preceding the meeting. CITY OF GRAND TERRACE CITY COUNCIL MINUTES • MAY 22, 2012 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road City of Grand Terrace Page 1 Updated 6/7/2012 1:07 PM BUDGET WORKSHOP AT 4:00 P.M. Convene the City Council Budget Workshop 1.Roll Call Mayor Walt Stanckiewitz Mayor Pro Tem Lee Ann Garcia Councilwoman Darcy McNaboe Councilman Bernardo Sandoval Councilman Gene Hays City Manager,Betsy Adams Bernie Simon,Finance Director Joyce Powers,Community and Economic Development Director Richard Shields,Director of Building & Safety/Public Works Tracey Martinez,City Clerk Cathy Varela,Director of Child Care Services Richard Adams, City Attorney 2.Public Comment None 3.Preliminary Budget for Fiscal Year 2012-13 City Manager Betsy Adams gave and overview of the Preliminary Budget for FY 2012-13. It was the consensus of the Council to Budget under non-departmental for professional services in the amount of $31,000.00 for a User Tax and Tax Revenue Analysis and Resident Survey and an Appraisal of the Child Care Operation and Real Property. Adjourn Budget Workshop Mayor Stanckiewitz adjourned the Budget Workshop at 5:25 p.m. CALL TO ORDER -REGULAR MEETING AT 6:00 P.M. Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation -Pastor Andy McRae, Azure Hills Seventh-Day Adventist Church Pledge of Allegiance -Councilmember Darcy McNaboe led the Pledge of Allegiance Attendee Name Title Status Arrived Walt Stanckiewitz Mayor Present Lee Ann Garcia Mayor Pro Tem Present Darcy McNaboe Councilwoman Present Bernardo Sandoval Councilman Present 3.B Packet Pg. 4 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 2 , 2 0 1 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 22, 2012 City of Grand Terrace Page 2 Updated 6/7/2012 1:07 PM Gene Hays Councilman Present Betsy Adams City Manager Present Bernie Simon Finance Director Present Joyce Powers Community and Economic Development Director Present Richard Shields Director of Building & Safety/Public Works Present Tracey Martinez City Clerk Present Richard Adams City Attorney Present Manny Gonzales San Bernardino County Sheriff's Department Present Rick McClintcock San Bernardino County Fire Department Present 1.ITEMS TO DELETE 2.SPECIAL PRESENTATIONS A.Riverside Highland Water Company -Poster Contest Winners, Grand Terrace Elementary School Don Hough, Riverside Highland Water Company introduced the Principal from Grand Terrace Elementary School, Mrs. Coello, who introduced all of the winners of the Poster Contest. B.State of California 63rd Assembly District Woman of Distinction Recognition This item will be moved to the June 12, 2012 City Council Meeting. C.Grand Terrace Area Chamber of Commerce Business of the Month (April & May) Sally McGuire, Grand Terrace Area Chamber of Commerce announced that the Chamber of Commerce Business of the Month for May 2012,is Southern California Edison. 3.CONSENT CALENDAR RESULT:APPROVED [UNANIMOUS] MOVER:Lee Ann Garcia, Mayor Pro Tem SECONDER:Bernardo Sandoval, Councilman AYES:Stanckiewitz, Garcia, McNaboe, Sandoval, Hays A.Waive Full Reading of Full Ordinances on Agenda B.Approval of Minutes –Regular Meeting –05/08/2012 D.Accept Crime Prevention Committee Minutes of April 9, 2012 E.Accept Historical and Cultural Activities Committee Minutes of April 2, 2012 F.Accept Emergency Operations Committee Minutes of December 6, 2011, January 3, 2012, March 6, 2012 and April 3, 2012 ITEM REMOVED FROM THE CONSENT CALENDAR C.Check Register No. 05-22-2012 3.B Packet Pg. 5 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 2 , 2 0 1 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 22, 2012 City of Grand Terrace Page 3 Updated 6/7/2012 1:07 PM RESULT:APPROVED [UNANIMOUS] MOVER:Darcy McNaboe, Councilwoman SECONDER:Lee Ann Garcia, Mayor Pro Tem AYES:Stanckiewitz, Garcia, McNaboe, Sandoval, Hays 4.PUBLIC COMMENT Elaine McDermott Expressed her concern with a recent murder in town and rise of crime in the City. She reported that the Sheriff's Department responded very quickly to the murder;however, they are limited. She suggested that apartment complexes of a larger size should employ professional security and possibly screen their future residents. She indicated that they plan to start a neighborhood watch. Ed Courtney Read a letter to the Mayor that he sent to the City expressing his dismay about reducing law enforcement in the City. He feels that the City should delay the remodeling, redesigning, widening and signalization of Michigan Street. The money should be saved and used for increasing law enforcement. He gave an overview of Mr. Shields’response to his letter. He stated that Grand Terrace is a residential community and that is what it will always be. Captain Steve Dorsey, Sheriff's Department Stated that during the last budget talks, he suggested the reduction of a detective and the reduction of the SSS Officer would be in the best interest of the public based on the current situation. He stated that the response time for the murder that took place a few weeks ago was 1 minute 39 seconds. Investigation was not suppressed or delayed based upon that 50% detective. In fact, their violent crimes task force spent over 200 hours on that investigation as well as the homicide unit, which was provided to the City at no cost because we are a contract city. That suspect was identified and taken into custody. He feels that there are a lot of other factors that are contributing to the rise in crime. The Sheriff's Department is doing its best to be visible and they are constantly shifting their resources. Arrest statistics have increased significantly. Neighborhood watch programs are coming along. He thanked the staff and citizens for their support. Lt. Manny Mendoza, Sheriff's Department He indicated that based on statistics since 2010, crimes have declined and arrests have increased. He stated that the recent shooting/murder was a crime of passion. The public was instrumental in the arrest of the suspect. He encouraged the public to sign up for NIXEL -which will provide notifications of law enforcement activity in your area. Organizing a neighborhood watch and getting to know your neighbors is key and it is a team effort. He stated that the apartment complexes participate in the Crime Free Multi- housing program and gave a brief explanation of the program. JoAnn Johnson Invited everyone to attend the flag raising ceremony at the Senior Center on May 28, 2012, at 9:00 a.m. Boy Scouts Troop 40 will be doing the flag raising. The Grand Terrace Seniors will be presenting the Boy Scouts with a modest check and she will be matching it. Sally McGuire Gave an update on some of the things that the Chamber of Commerce has been doing to help support the fundraising efforts for the Paramedic Fund. Customers that visited Blue Mountain Beer Co. on Saturday, May 12, 2012, donated money to the Paramedic Fund. Sally announced that they raised $200.00 and presented it to the City. They have been selling tickets for the Fire Department's pancake 3.B Packet Pg. 6 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 2 , 2 0 1 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 22, 2012 City of Grand Terrace Page 4 Updated 6/7/2012 1:07 PM breakfast. They are hoping to sell tickets at Stater Bros. on June 2nd and 3rd. They are looking for volunteers to help sell tickets. All proceeds will go towards the Paramedic Fund. She and Chief McClintock met with the Director at Emeritus Assisted Living and discussed the need for Grand Terrace to have a paramedic and how they might be able to financially help. They were not aware that there was not a paramedic. She was going to talk to their senior management and she believes that they will be making a donation. She spoke to C.J. at Blue Mountain Villas and she has requested a donation from the Corporation for Better Housing and C.J. will also allow them to attend the tenants meeting and may be able to get some of the residents to donate to the Fund. They are working on a letter that will go into the Blue Mountain Outlook this month to explain that we don't have a paramedic and the difference between an EMT and a Paramedic. The Food Connection will host a fundraiser for the Paramedic Fund from June 11 to the 16th for anyone who brings in a flyer they will give back 30% of their ticket. The flyer will go out in the Blue Mountain Outlook and will also be handed out at Grand Terrace Days. The Chamber will be holding a fundraiser at Fiesta Village from 5 to 9 on Wednesday. 5.COUNCIL REPORTS Councilmember Gene Hays Thanked the Seniors for publishing the Crime Report. He encouraged residents to keep their eyes and ears open and to get an alarm system on their homes. Councilmember Darcy McNaboe The amount of burglaries that we have been hearing about and the recent homicide are very disturbing but she is heartened to know that these crimes are being solved. People are becoming more aware of their neighborhoods and hopes that some of the deterrents that are being put into place will be helpful. The City is looking at difficult times ahead and we are dealing with a lot of unknown. Keep good thoughts that the State will allow us to keep our money. Inland Empire Garden Friendly is a program that was started to promote the sale and planting of water conserving plants. Their logo is on plants that are water wise. Various Home Depots will be having sales on these water wise plants throughout the month of June. You can visit their website at IEGardenfriendly.com Councilmember Bernardo Sandoval He stated when you look at the situation of the recent murder and what happened and the burglaries that have taking place, you may think that Grand Terrace isn't safe. He challenges that notion, not only because we have great law enforcement but because of the community members that are in this City. It is not going to be law enforcement or government that makes this City safer, it is going to be individuals taking the initiative to keep their environment and their areas safe by reporting and getting involved. The decisions of the State are impacting our City. They are going after every penny that they can. He attended the Relay for Life Event and it was amazing and inspiring. There were over 2,000 people that participated. Mayor Pro Tem Lee Ann Garcia Thanked the residents and businesses for being at the meeting. When going through difficult times it is out of necessity that we all pull together. She sincerely appreciates all of the efforts of everyone. She reported that the Sheriff's Department is hosting a Lady Beware Course. Information will be available on the City's website. She appreciates everything that the Sheriff's Department does. She encouraged everyone to attend the pancake breakfast on Saturday, June 9, 2012 from 7:00 a.m. to 12 noon. She reported that the Lion's Club will be hosting the movie in the park on July 7 at Richard Rollins Park. Mayor Walt Stanckiewitz Announced that Wilden Pump will be hosting a blood drive and bone marrow screening on June 1. He stated that he receives emails from Senator Dutton on the things that are going on in Sacramento and shared some of the information from a budget briefing he received. It is important for residents to inform 3.B Packet Pg. 7 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 2 , 2 0 1 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 22, 2012 City of Grand Terrace Page 5 Updated 6/7/2012 1:07 PM the Sheriff's Department when there is suspicious activity is going on. That is what they are there for. He has every confidence in the Sheriff's Department and what they are doing for the City. 6.PUBLIC HEARINGS A.General Plan Amendment 12-01, Zoning Change 12-01 and Zoning Code Amendment 12-01 To adopt a Negative Declaration, Adopt a Resolution Adopting General Plan Amendment 12-01 Redesignating Site A, and Approve the First Reading of an Ordinance Adopting Zone Change 12-01 and Zoning Code Amendment 12-01. RESULT:APPROVED [UNANIMOUS] MOVER:Lee Ann Garcia, Mayor Pro Tem SECONDER:Bernardo Sandoval, Councilman AYES:Stanckiewitz, Garcia, McNaboe, Sandoval, Hays Sandra Molina, Senior Planner Gave an overview of the proposed General Plan Amendment 12-01, Zoning Change 12-01 and Zoning Code Amendment 12-01. It is staff's recommendation that the Council conduct a public hearing and then adopt a negative declaration and approve the adoption of a General Plan Amendment 12-01 and approve the first reading of an ordinance adopting Zone Change 12-01 and Zoning Code Amendment 12-01. Mayor Stanckiewitz opened the Public Hearing for discussion, there being none he returned discussion to the Council. 7.UNFINISHED BUSINESS A.Conceptual Design for Veteran's Memorial "Wall of Freedom" at Pico Park Approve the Conceptual Design for the Veteran's Memorial at Pico Park as Presented by the Veteran's Memorial Committee. RESULT:APPROVED [UNANIMOUS] MOVER:Walt Stanckiewitz, Mayor SECONDER:Gene Hays, Councilman AYES:Stanckiewitz, Garcia, McNaboe, Sandoval, Hays 8.NEW BUSINESS A.Emergency Operations Committee Appointment -La Matry To appoint Carolyn La Matry as an alternate member of the Emergency Operations Committee with a term continuing to June 30, 2014. RESULT:APPROVED [UNANIMOUS] MOVER:Bernardo Sandoval,Councilman SECONDER:Darcy McNaboe, Councilwoman AYES:Stanckiewitz, Garcia, McNaboe, Sandoval, Hays B.California Joint Powers Insurance Authority Annual Board of Directors Meeting -Designated Board of Directors Certification 3.B Packet Pg. 8 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 2 , 2 0 1 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council May 22, 2012 City of Grand Terrace Page 6 Updated 6/7/2012 1:07 PM It was the consensus of the Council to take no action on this item. Mayor Stanckiewitz recessed the City Council Meeting at 7:50 p.m. to conduct the annual Grand Terrace Public Financing Authority Meeting. He reconvened the City Council Meeting at 7:53 p.m. 9.CLOSED SESSION A.Employee Negotiations -Labor Negotiations Per Government Code 54957.6 -City Labor Negotiator - Betsy Adams, City Manager -Negotiated with -All Unrepresented Employees B.Public Employee Performance Evaluation Per Governent Code Section 54957 (B) Title: City Manager Mayor Stanckiewitz Announced that the Council met in Closed Session to discuss Labor Negotiations Per Government Code 54957.6 and a Public Performance Employee Evaluation per Government Code 54957 (B) and reported the following: The Council will agendize a closed session item on June 12, 2012, at 4:45 p.m. to discuss the Public Performance Employee Evaluation of the City Manager and will agendize a closed session item on the June 12, 2012, on the regular agenda to discuss Labor Negotiations. ADJOURN The Next Regular City Council Meeting will be held on Tuesday, June 12, 2012 at 6:00 PM. MAYOR of the City of Grand Terrace CITY CLERK of the City of Grand Terrace 3.B Packet Pg. 9 Mi n u t e s A c c e p t a n c e : M i n u t e s o f M a y 2 2 , 2 0 1 2 6 : 0 0 P M ( C o n s e n t C a l e n d a r ) AGENDA REPORT MEETING DATE:June 12, 2012 Council Item TITLE:2012-2013 Landscape & Lighting Assessment District 89-1 - Initiation of Proceedings for the Annual Levy of Assessment and Set a Public Hearing PRESENTED BY:Richard Shields, Director of Building & Safety/Public Works RECOMMENDATION:Adopt a Resolution ordering the City Engineer to prepare plans, specifications, cost estimates, diagrams and assessment reports (Engineer's Report), a Resolution approving the Engineer's Report and a Resolution of Intention. BACKGROUND: In 1989 the City Council required developers to form an Assessment District for the purpose of maintaining the landscaping and lighting as required by the conditions of approval. Subsequently, two other developments were required to be included in this program. The developers were annexed to the original assessment district as Annexation No. 1. The 89-1 District boundaries of the Landscaping and Lighting Assessment District are the boundaries of Tract 13364, filed in Map Book 203, pages 89 through 92, records of San Bernardino County. The boundaries of Annexation No. 1 are the boundaries of Tract 14264 and 14471, filed in Map Book 242, pages 17 and 28 and Map Book 237, page 41 and 42 respectively of said County. DISCUSSION: Each year an Engineer’s Report is prepared and considered by City Council for a levy of annual assessment for maintenance and operation of the District. Assessments for each parcel are made in the same manner and at the same time as payments are made for property taxes for each Property. The annual report takes into consideration costs of operation and maintenance for the previous year and the amount assessed along with the project’s cost of operations and maintenance for the coming fiscal year. Based on the costs and estimates, credits are given for any funds assessed over and above the previous year. These costs are then spread to the benefiting properties. Staff has reviewed the expenditures for Fiscal (2011-2012) year, based on our best estimate, the costs of operations and maintenance should approximately equal the assessment levied and collected. It is our estimate that these costs and assessments should remain the same for the coming fiscal year. 3.C Packet Pg. 10 The total proposed assessment for the 2012-2013 Fiscal Year is $12,121.44. Staff will conduct a thorough review the cost of maintaining the assessment district. If the cost does increase, a decision will have to be made to either raise the assessment amount or reduce the level of service. Servicing and administration of the City’s landscape maintenance program shall be according to the provisions of the Landscaping and Lighting Act of 1972, Part 2, Division 15, of the Street and Highways Code of the State of California. The proceedings will be conducted under the Landscaping and Lighting Act of 1972, Part2, Division 15, Sections 22500 through 22679, of the Streets and Highways Code of the State of California. FISCAL IMPACT: Attached as Exhibit A, is a copy of the Engineers report for Fiscal year 2012-2013, along with the Order of Procedures and copies of the Resolution proposed for adoption. ATTACHMENTS: ·Order of Procedure ·Instruction Sheet ·Resolution 2012-_ ·Engineer's report APPROVALS: Richard Shields Completed 06/05/2012 6:17 AM Finance Completed 06/05/2012 9:18 AM City Attorney Completed 06/05/2012 2:30 PM City Manager Completed 06/05/2012 5:29 PM City Council Pending 3.C Packet Pg. 11 ORDER OF PROCEDURE CITY OF GRANDTERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 DATE OF MEETING: June 12, 2012 STAFF:Present map showing the general boundaries of the area of the District, and showing in general terms the work of improvement to be maintained. CITY COUNCIL:Adopt RESOLUTION ORDERING CITY ENGINEER TO PREPARE PLANS, SPECIFICATIONS, COST ESTIMATE, DIAGRAM AND ASSESSMENT. STAFF:Present to the City Council the “Report,” pursuant to the “Landscaping and Street Lighting Act of 1972.” Consisting of the following 1.Plans and specifications; 2.Estimates of cost; 3.Diagram of proposed District; 4.Assessment of costs. CITY COUNCIL:Adopt RESOLUITON APPROVING ENGINEER’S “REPORT.” CITY COUNCIL:Adopt RESOLUTION OF INTENTION 3.C.a Packet Pg. 12 At t a c h m e n t : O r d e r o f P r o c e d u r e ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) INSTRUCTION SHEET CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 PUBLICATION OF RESOLUTION OF INTENTION The CITY CLERK shall cause publication of the Resolution of Intention, which publication shall be pursuant to Section 6061 of the Government Code of the State of California; said publication shall be made one (1) time and shall be completed at least ten (10) days prior to the date scheduled for the Public Hearing. 3.C.b Packet Pg. 13 At t a c h m e n t : I n s t r u c t i o n S h e e t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) RESOLUTION NO. 2012- A RESOLUTION OF THE CITY COUNCIL ORDERING THE PREPARATION OF PLANS, SPECIFICATIONS, COST ESTIMATE, DIAGRAM, ASSESSMENT AND REPORT PURSUANT TO THE PROVISIONS OF DIVISION 15, PART 2 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, FOR PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY AFTER FORMATION OF A DISTRICT WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, desires to initiate proceedings for the annual levy of assessments for a landscaping and street lighting district pursuant to the terms and provisions of the "Landscaping and Street Lighting Act of 1972," being Division 15, Part 2 of the Streets and Highways Code of the State of California, in what is known and designated as: CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 (hereinafter referred to as the "District"); and, WHEREAS,the proceedings for the annual levy of assessments shall relate to the fiscal year commencing July 1, 2012, and ending June 30, 2013; and, WHEREAS,there has been submitted to this City Council for its consideration at this time, a map showing the boundaries of the territory affected by the levy of the assessment for the above referenced fiscal year, said map further showing and describing in general the works of improvement proposed to be maintained in said District, said description being sufficient to identify the works of improvement and the areas proposed to be assessed for said maintenance thereof; and, WHEREAS,the provisions of said Division 15, Part 2 require a written "Report," consisting of the following: 1. Plans and specifications of the area of the works of improvement to be maintained; 2. An estimate of the costs for maintaining the improvements for the above referenced fiscal year; 3. A diagram of the area proposed to be assessed; 3.C.c Packet Pg. 14 At t a c h m e n t : R e s o l u t i o n 2 0 1 2 - _ ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 4. An assessment of the estimated costs for maintenance work for said fiscal year. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows: SECTION 1. That the above recitals are all true and correct. SECTION 2. That a map, entitled CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 as submitted to this City Council, showing the boundaries of the proposed area to be assessed and showing the works of improvement to be maintained, is hereby approved, and a copy thereof shall be on file in the Office of the City Clerk and open to public inspection. The proposed parcels and properties within said area are those to be assessed to pay certain of the costs and expenses for said maintenance work. SECTION 3. That the proposed maintenance work within the area proposed to be assessed shall be for certain street lighting and landscaping improvements, as said maintenance work is set forth in the "Report" to be presented to this City Council for consideration. SECTION 4. That Richard Shields, Director of Public Works, or his designee, is hereby ordered to prepare and file with this City Council, a "Report" relating to said annual assessment and levy in accordance with the provisions of Article IV, commencing with Section 22565 of Chapter 1 of the Streets and Highways Code of the State of California. SECTION 5. That upon completion, said "Report" shall be filed with the City Clerk, who shall then submit the same to this City Council for its consideration pursuant to Sections 22623 and 22624 of said Streets and Highways Code. PASSED, APPROVED AND ADOPTED this 12th of June, 2012, by the following vote: AYES: NOES: ABSENT: ABSTAIN: _____________________________ Mayor of the City of Grand Terrace ATTEST: 3.C.c Packet Pg. 15 At t a c h m e n t : R e s o l u t i o n 2 0 1 2 - _ ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) _________________________________ City Clerk for the City of Grand Terrace STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I, Tracey Martinez, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. ________ was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the 12th day of June, 2012, and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: EXECUTED this 12th day of June, 2012, at Grand Terrace, California. _________________________________ City Clerk for the City of Grand Terrace [SEAL] 3.C.c Packet Pg. 16 At t a c h m e n t : R e s o l u t i o n 2 0 1 2 - _ ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) RESOLUTION NO. 2012- A RESOLUTION OF THE CITY COUNCIL APPROVING THE ENGINEER'S "REPORT" FOR THE ANNUAL LEVY OF ASSESSMENTS FOR THE FISCAL YEAR 2012 -2013 IN A DISTRICT WITHIN SAID CITY WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, pursuant to the provisions of Division 15, Part 2 of the Streets and Highways Code of the State of California, did, by previous Resolution, order the preparation of an Engineer's "Report" for the annual levy of assessments, consisting of plans and specifications, an estimate of the cost, a diagram of the district, and an assessment relating to what is now known and designated as CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 (hereinafter referred to as the "District"); and, WHEREAS, there has now been presented to this City Council the "Report" as required by said Division 15 of the Streets and Highways Code and as previously directed by Resolution; and, WHEREAS, this City Council has now carefully examined and reviewed the "Report" as presented, and is satisfied with each and all of the items and documents as set forth therein, and is satisfied that the assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed, as set forth in said "Report." NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows: SECTION 1. That the above recitals are all true and correct. SECTION 2. That the "Report" as presented, consisting of the following: A. Plans and specifications; B. Estimate of cost; C. Diagram of the District; D. Assessment of the estimated cost; 3.C.c Packet Pg. 17 At t a c h m e n t : R e s o l u t i o n 2 0 1 2 - _ ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) is hereby approved on a preliminary basis, and is ordered to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection. SECTION 3. That the City Clerk shall certify to the passage and adoption of this Resolution, and the minutes of this meeting shall so reflect the presentation of the Engineer's "Report." PASSED, APPROVED AND ADOPTED this 12th day of June, 2012, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ____________________________ Mayor for the City of Grand Terrace ATTEST: _________________________________ City Clerk for the City of Grand Terrace STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I, Tracey Martinez, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No.______ was duly passed, approved, and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the 12th day of June, 2012, and that the same was passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: 3.C.c Packet Pg. 18 At t a c h m e n t : R e s o l u t i o n 2 0 1 2 - _ ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) Executed this 12th day of June, 2012, at Grand Terrace, California. _________________________________ City Clerk for the City of Grand Terrace [SEAL] 3.C.c Packet Pg. 19 At t a c h m e n t : R e s o l u t i o n 2 0 1 2 - _ ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) RESOLUTION NO. 2012-______ A RESOLUTION OF THE CITY COUNCIL DECLARING ITS INTENTION TO PROVIDE FOR AN ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR CERTAIN MAINTENANCE IN AN EXISTING DISTRICT, PURSUANT TO THE PROVISIONS OF DECISION 15, PART 2 OF THE STREET AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA,AND SETTING A TIME AND PLACE FOR THE PUBLIC HEARING THEREON WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, desires to form a landscaping maintenance district pursuant to the terms and provisions of the "Landscaping and Street Lighting Act of 1972", being Division 15, Part 2 of the Streets and Highways Code of the State of California, to be known and designated as CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHITNG DISTRICT NO. 89-1 (hereinafter referred to as the "District"); and, WHEREAS, at this time, this City Council is desirous to provide for the annual levy of assessments for the territory within the District for the next ensuing fiscal year, to provide for the costs and expenses necessary for continual maintenance of improvements within said District; and, WHEREAS, at this time there has been presented and approved by this City Council, the Engineer's "Report" as required by law, and this City Council is desirous of proceeding with the proceedings for said annual levy. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows: SECTION 1. That the above recitals are all true and correct. PUBLIC INTEREST SECTION 2. That the public interest and convenience requires, and it is the intention of this City Council, to undertake proceedings for the annual levy and collection of special assessments for the continual maintenance of certain 3.C.c Packet Pg. 20 At t a c h m e n t : R e s o l u t i o n 2 0 1 2 - _ ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) improvements, all to serve and benefit said District as said area is shown and delineated on a map as previously approved by this City Council and on file in the Office of the City Clerk, open to public inspection, and herein so referenced and made a part hereof, and proposed changes thereto are set forth in the "Report" of the Engineer, incorporated herein as a part hereof. REPORT SECTION 3. That the "Report" of the Engineer regarding the annual levy for said District, which "Report" is for maintenance for the fiscal year 2005-2006 is hereby approved and is directed to be filed in the Office of the City Clerk. ASSESSMENT SECTION 4. That the public interest and convenience requires, and it is the intention of this City Council to order the annual assessment levy for the District as set forth and described in said Engineer's "Report," and further it is determined to be in the best public interest and convenience to levy and collect annual assessments to pay the costs and expense of said maintenance and improvement as estimated in said "Report." DESCRIPTION OF MAINTENANCE SECTION 5. The assessments levied and collected shall be for the maintenance of certain landscaping and street lighting improvements, as set forth in the Engineer's "Report," referenced and so incorporated herein. COUNTY AUDITOR SECTION 6. The County Auditor shall enter on the County Assessment Roll the amount of the assessments, and shall collect said assessments at the time and in the same manner as County taxes are collected. After collection by the County, the net amount of the assessments, after the deduction of any compensation due to the County for collection, shall be paid to the Treasurer for purposes of paying for the costs and expenses of said District. SPECIAL FUND SECTION 7. That all monies collected shall be deposited in a special fund known as "SPECIAL FUND”, CITY OF GRAND TERRACE LANDSCAPING AND STREET LIGHTING DISTRICT NO. 89-1 3.C.c Packet Pg. 21 At t a c h m e n t : R e s o l u t i o n 2 0 1 2 - _ ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) Payment shall be made out of said fund only for the purpose provided for in this Resolution, and in order to expedite the making of this maintenance and improvement, the City Council may transfer into said funds as it may deem necessary to expedite the proceedings. Any funds shall be repaid out of the proceeds of the assessments provided for in this Resolution. BOUNDARIES OF DISTRICT SECTION 8. Said contemplated maintenance work is, in the opinion of this City Council, of direct benefit to the properties within the boundaries of the District, and this City Council makes the costs and expenses of said maintenance chargeable upon a district, which district said City Council hereby declares to be the district benefited by said improvement and maintenance, and to be further assessed to pay the costs and expenses thereof. Said District shall include each and every parcel of land within the boundaries of said District, as said District is shown on a map as approved by this City Council and on file in the Office of the City Clerk, and so designated by the name of the District. SECTION 9. NOTICE IS HEREBY GIVEN THAT TUESDAY, THE JUNE 26, 2012, AT THE HOUR OF 6:00 O'CLOCK P.M., IN THE CITY COUNCIL CHAMBERS LOCATED AT 22795 BARTON ROAD, GRAND TERRACE, CALIFORNIA, IS THE TIME AND PLACE FIXED BY THIS CITY COUNCIL FOR THE HEARING OF PROTESTS OR OBJECTIONS IN REFERENCE TO THE ANNUAL LEVY OF ASSESSMENTS, TO THE EXTENT OF THE MAINTENANCE, AND ANY OTHER MATTERS CONTAINED IN THIS RESOLUTION BY THOSE PROPERTY OWNERS AFFECTED HEREBY. ANY PERSONS WHO WISH TO OBJECT TO THE PROCEEDINGS SHOULD FILE A WRITTEN PROTEST WITH THE CITY CLERK PRIOR TO THE TIME SET AND SCHEDULED FOR SAID PUBLIC HEARING. NOTICE SECTION 10. The City Clerk is directed to publish this Resolution of Intention pursuant to Government Code Section 6061, said publication to be completed no later than ten (10) days prior to the date set for the Public Hearing. EFFECTIVE DATE SECTION 11.That this Resolution shall take effect immediately upon its adoption. PROCEEDINGS INQUIRIES SECTION 12. For any and all information relating to the proceedings, protest procedure, any documentation and/or information of a procedural or technical nature, 3.C.c Packet Pg. 22 At t a c h m e n t : R e s o l u t i o n 2 0 1 2 - _ ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) your attention is directed to the below listed person at the local agency or department so designated: Mr. Richard Shields, Director of Building /Safety & Public Works CITY OF GRAND TERRACE 22795 Barton Road Grand Terrace, California 92324 PASSED, APPROVED AND ADOPTED this 12th day of June, 2012 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ Mayor for the City of Grand Terrace ATTEST: _________________________________ City Clerk for the City of Grand Terrace STATE OF CALIFORNIA ) COUNTY OF SAN BERNARDINO ) CITY OF GRAND TERRACE ) I, Tracey Martinez, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. _______ was duly passed, approved and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the 12th day of June, 2012, and that the same was passed and adopted by the following vote: 3.C.c Packet Pg. 23 At t a c h m e n t : R e s o l u t i o n 2 0 1 2 - _ ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) AYES: NOES: ABSENT: ABSTAIN: EXECUTED this 12th day of June, 2012, at Grand Terrace, California. _________________________________ City Clerk for the City of Grand Terrace [SEAL] 3.C.c Packet Pg. 24 At t a c h m e n t : R e s o l u t i o n 2 0 1 2 - _ ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 25 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 26 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 27 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 28 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 29 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 30 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 31 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 32 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 33 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 34 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 35 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 36 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 37 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 38 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 39 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 40 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 41 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 42 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 43 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 44 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 45 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 46 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) 3.C.d Packet Pg. 47 At t a c h m e n t : E n g i n e e r ' s r e p o r t ( 1 0 6 0 : 2 0 1 2 - 2 0 1 3 L a n d s c a p e & L i g h t i n g A s s e s s m e n t D i s t r i c t 8 9 - 1 ) AGENDA REPORT MEETING DATE:June 12, 2012 Council Item TITLE:Acceptance of Final Parcel Map No. 19131, Approval of Subdivision Agreement and Acceptance of Site Improvement Performance Bond PRESENTED BY:Richard Shields, Director of Building & Safety/Public Works RECOMMENDATION:Adopt Resolution No. 2012- , approving Final Parcel Map No. 19131, Approve Subdivision Agreement between the City of Grand Terrace and Barton Circle LLC, Accept Site Improvement Performance Bond from Western Surety Co. Bond No, 71258864 and Authorize the Mayor to sign the Final Parcel Map. BACKGROUND: On December 18, 2008, the Planning Commission approved Barton Plaza Commercial Center Project. On February 10, 2009, the City Council conducted a public hearing on Tentative Parcel Map No. 11-01, 19131 and adopted Resolution No. 2009-03, approving the Tentative Parcel Map, to consolidate nine (9) lots and resubdivide the lots into four (4) new parcels for the development of a Commercial Center at the corner of Barton Road and Mount Vernon Avenue. In 2011, the project was re-heard by the Planning Commission and the City Council due to substantial site redesign, triggering a General Plan Amendment, Zone Change and Specific Plan Amendment. The Revised project was approved by the Planning Commission and City Council, on July 14, 2011 and July 26, 2011, respectively. DISCUSSION: The subdivider has complied with all the conditions of the Tentative Map and has signed a Subdivision Agreement and secured a Surety Bond for the on-site work that has not been completed to date. The Subdivision Agreement and Surety Bond documents are attached as Exhibit “A”. Pursuant to the Subdivision Map Act, if all conditions have been met and surety bonds secured for improvements to be performed while under construction, the City Council shall approve the Final Parcel Map. FISCAL IMPACT: There is no Fiscal Impact to the City. ATTACHMENTS: ·Ha subdivision agreement 3.D Packet Pg. 48 ·Reso FPM APPROVALS: Richard Shields Completed 06/05/2012 6:18 AM Finance Skipped 05/16/2012 2:19 PM City Attorney Completed 06/05/2012 2:12 PM City Manager Completed 06/05/2012 2:17 PM City Council Pending 3.D Packet Pg. 49 3.D.a Packet Pg. 50 At t a c h m e n t : H a s u b d i v i s i o n a g r e e m e n t ( 1 0 5 9 : A c c e p t a n c e o f F i n a l P a r c e l M a p N o . 1 9 1 3 1 ) 3.D.a Packet Pg. 51 At t a c h m e n t : H a s u b d i v i s i o n a g r e e m e n t ( 1 0 5 9 : A c c e p t a n c e o f F i n a l P a r c e l M a p N o . 1 9 1 3 1 ) 3.D.a Packet Pg. 52 At t a c h m e n t : H a s u b d i v i s i o n a g r e e m e n t ( 1 0 5 9 : A c c e p t a n c e o f F i n a l P a r c e l M a p N o . 1 9 1 3 1 ) 3.D.a Packet Pg. 53 At t a c h m e n t : H a s u b d i v i s i o n a g r e e m e n t ( 1 0 5 9 : A c c e p t a n c e o f F i n a l P a r c e l M a p N o . 1 9 1 3 1 ) 3.D.a Packet Pg. 54 At t a c h m e n t : H a s u b d i v i s i o n a g r e e m e n t ( 1 0 5 9 : A c c e p t a n c e o f F i n a l P a r c e l M a p N o . 1 9 1 3 1 ) 3.D.a Packet Pg. 55 At t a c h m e n t : H a s u b d i v i s i o n a g r e e m e n t ( 1 0 5 9 : A c c e p t a n c e o f F i n a l P a r c e l M a p N o . 1 9 1 3 1 ) 3.D.a Packet Pg. 56 At t a c h m e n t : H a s u b d i v i s i o n a g r e e m e n t ( 1 0 5 9 : A c c e p t a n c e o f F i n a l P a r c e l M a p N o . 1 9 1 3 1 ) 3.D.a Packet Pg. 57 At t a c h m e n t : H a s u b d i v i s i o n a g r e e m e n t ( 1 0 5 9 : A c c e p t a n c e o f F i n a l P a r c e l M a p N o . 1 9 1 3 1 ) 3.D.a Packet Pg. 58 At t a c h m e n t : H a s u b d i v i s i o n a g r e e m e n t ( 1 0 5 9 : A c c e p t a n c e o f F i n a l P a r c e l M a p N o . 1 9 1 3 1 ) 3.D.a Packet Pg. 59 At t a c h m e n t : H a s u b d i v i s i o n a g r e e m e n t ( 1 0 5 9 : A c c e p t a n c e o f F i n a l P a r c e l M a p N o . 1 9 1 3 1 ) 3.D.a Packet Pg. 60 At t a c h m e n t : H a s u b d i v i s i o n a g r e e m e n t ( 1 0 5 9 : A c c e p t a n c e o f F i n a l P a r c e l M a p N o . 1 9 1 3 1 ) 3.D.a Packet Pg. 61 At t a c h m e n t : H a s u b d i v i s i o n a g r e e m e n t ( 1 0 5 9 : A c c e p t a n c e o f F i n a l P a r c e l M a p N o . 1 9 1 3 1 ) RESOLUTION NO. 2012-_____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, APPROVING FINAL PARCEL MAP NO. 19131. WHEREAS, Tentative Parcel Map No. 19131,has been previously approved by the Planning Commission on July 14, 2011, and WHEREAS, Tentative Parcel Map No. 19131, has been previously approved by the City Council on July 26, 2012, and WHEREAS, all Conditions of Approval for Final Parcel Map No. 19131,have been met by the owner, Barton Circle, LLC, and WHEREAS,a Subdivision Agreement has been prepared and signed by Barton Circle LLC, and WHEREAS,a Surety Bond for site improvements has been provided pursuant to the Subdivision Map Act for improvements that have not been completed on the parcel prior to Final Map recordation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grand Terrace as follows: SECTION 1. The City Council hereby approves Final Parcel Map No. 19131 for recordation with the San Bernardino County Recorder. SECTION 2. The City Council hereby approves the Subdivision Agreement for Final Parcel Map No 19131. SECTION 3. The City Council hereby accepts the Surety Bond provided by Western Surety (Bond Number, 71258864), for site improvements not yet completed on the parcel. NOW, THEREFORE,BE IT FURTHER RESOLVED that the Mayor be authorized to execute the signing of the Final Parcel Map and the Subdivision Agreement on behalf of the City Council. 3.D.b Packet Pg. 62 At t a c h m e n t : R e s o F P M ( 1 0 5 9 : A c c e p t a n c e o f F i n a l P a r c e l M a p N o . 1 9 1 3 1 ) RESOLTION NO 2012- APPROVED AND ADOPTED this __________day of __________, 2012. AYES: NOES: ABSENT: ABSTAIN: ATTEST: _______________________________________ MAYOR: 3.D.b Packet Pg. 63 At t a c h m e n t : R e s o F P M ( 1 0 5 9 : A c c e p t a n c e o f F i n a l P a r c e l M a p N o . 1 9 1 3 1 ) AGENDA REPORT MEETING DATE:June 12, 2012 Council & Successor Agency Item TITLE:Approval of Check Register No. 06-12-2012 PRESENTED BY:Bernie Simon, Finance Director RECOMMENDATION:Approve Check Register Dated 06-12-2012 as Submitted BACKGROUND: The Check Register for June 12, 2012 is presented in accordance with Government Code §37202. The attached index to the warrant register is a guideline account list only and is not intended to replace the voluminous list of accounts used by the City and Successor Agency CRA. Expenditure account number formats are XX-XXX-XXX [Fund-Depart- General Account]. Expenditures may be made from trust/agency accounts (fund 23- xxx-) or temporary clearing accounts which do not have budgetary considerations. A total of $401,907.09 in accounts payable checks was issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached Check Register sections. Payroll costs for the period amounted to $122,358.18 and are summarized below. Some of the non-routine items include: 68106 Riverside Highland Water Water Stock Transfer Fee for 21937 Grand Terrace Road $72.75 68107 ASCAP Music License Renewal Fee for Community Day $324.58 68116 Dept. of Motor Vehicles Class B License Test for Michelle McMillan $64.00 68143 Municipal Code Corporation 2012 Municipal Code Supplement $1,412.86 68153 Torres, Bridget Partial Dog License Refund $25.00 68154 Valley Tire Company Tire Repair on Child Care CNG Van $25.00 Some the larger items include: 68121 Roquet Paving Improvements to Civic Center Disab. Access $39,548.49 68122 Albert A. Webb Associates May Services for West Side Park Project $1,156.89 68123 Albert A. Webb Associates April Services for West Side Park Project $11,400.00 68125 Albert A. Webb Associates March City Wide Storm Water Master Plan & April Town Square Construction Mgmt. $8,743.36 68130 City of Colton May Wastewater Treatment Advance $98,500.00 68148 Roquet Paving Sink Hole Repairs-La Cadena and Litton $26,741.15 3.E Packet Pg. 64 Inc. 68150 S.B. County Sheriff June Law Enforcement Services $135,548.33 Payroll costs processed for period ending May 11, 2012 and May 25, 2012: Date Period Payroll and payroll costs 05/11/12 Biweekly $61,481.97 05/25/12 Biweekly $60,876.21 FISCAL IMPACT: All disbursements are made in accordance with the adopted budget for FY 2011-12. ATTACHMENTS: ·06-12-2012 Voucher Listing ·Warrant Register Account Index APPROVALS: Bernie Simon Completed 06/05/2012 7:07 PM Finance Completed 06/05/2012 7:08 PM City Attorney Completed 06/06/2012 9:01 AM City Manager Completed 06/06/2012 9:14 AM City Council Pending 3.E Packet Pg. 65 06/05/2012 Voucher List CITY OF GRAND TERRACE 1 4:10:34PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68100 5/15/2012 001907 COSTCO #478 0478 08 0106 58 C. CARE SUPPLIES 10-440-220-000-000 341.73 Total : 341.73 68101 5/16/2012 011206 AUL 3121 TRUST PRend 5-11-12 APPLE Contributions for PRend 5-11-12 10-022-68-00 293.68 Total : 293.68 68102 5/16/2012 005702 PUBLIC EMPLOYEES' RETIREMENT PRend4-27-12 Contributions for PRend 4-27-12 10-022-62-00 16,154.97 Total : 16,154.97 68103 5/16/2012 005702 PUBLIC EMPLOYEES' RETIREMENT 5-7-12 Adjustment PRend 4-13-12 Adjustment 10-022-62-00 104.14 Total : 104.14 68104 5/17/2012 005702 PUBLIC EMPLOYEES' RETIREMENT PRend 5-11-12 Contributions for PRend 5-11-12 10-022-62-00 16,520.01 Total : 16,520.01 68105 5/17/2012 005702 PUBLIC EMPLOYEES' RETIREMENT Adj PRend5-11-12 Adjustment PRend 5-11-12 10-022-62-00 1.02 Total : 1.02 68106 5/21/2012 006285 RIVERSIDE HIGHLAND WATER CO 05212012 Water Stock Tran-21937 Grand Terrace Rd 48-600-330-010-000 72.75 Total : 72.75 68107 5/21/2012 011198 ASCAP 500713485 Comm. Day Music License Fee Renewal 23-200-12-00 324.58 Total : 324.58 68108 5/23/2012 010996 CA PUB EMPLOYEES' RET. SYSTEM 10...13149772 JuneJUNE EMPLOYEE/DEPENDENT HEALTH INS. 1Page: 3.E.a Packet Pg. 66 At t a c h m e n t : 0 6 - 1 2 - 2 0 1 2 V o u c h e r L i s t i n g ( 1 0 8 1 : C h e c k R e g i s t e r N o . 0 6 - 1 2 - 2 0 1 2 ) 06/05/2012 Voucher List CITY OF GRAND TERRACE 2 4:10:34PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68108 5/23/2012 (Continued)010996 CA PUB EMPLOYEES' RET. SYSTEM 10-022-55-00 65.89 10-190-265-000-000 56.00 10-120-142-000-000 65.89 10-125-142-000-000 329.43 10-140-142-000-000 988.29 10-172-142-000-000 417.28 10-175-142-000-000 614.94 10-370-142-000-000 658.86 10-380-142-000-000 329.43 10-440-142-000-000 2,325.05 10-450-142-000-000 175.70 10-022-61-00 5,781.35 16-175-142-000-000 527.11 21-175-142-000-000 307.48 32-200-142-000-000 571.06 32-370-142-000-000 263.55 34-400-142-000-000 307.49 10-625-142-000-000 199.85 21-625-142-000-000 85.67 Total : 14,070.32 68109 5/23/2012 011195 AMERICAN FIDELITY ASSURANCE CO 96162 746083A EMP PAID FLEX SPENDING/DEPENDENT CARE 23-250-10-00 816.68 Total : 816.68 68110 5/23/2012 011092 METLIFE-GROUP BENEFITS KM05736710 0001JuneJUNE EMPLOYEE/DEPENDENT DENTAL INSURANCE 10-022-61-00 1,219.24 Total : 1,219.24 68111 5/23/2012 011194 AMERICAN FIDELITY ASSURANCE CO 96162 A833310 EMP PAID ACCIDENT/SUPP LIFE/SUPP STD INS 23-250-20-00 781.92 Total : 781.92 68112 5/25/2012 011206 AUL 3121 TRUST PRend 5-25-12 APPLE Contributions for PRend 5-25-12 10-022-68-00 331.98 Total : 331.98 2Page: 3.E.a Packet Pg. 67 At t a c h m e n t : 0 6 - 1 2 - 2 0 1 2 V o u c h e r L i s t i n g ( 1 0 8 1 : C h e c k R e g i s t e r N o . 0 6 - 1 2 - 2 0 1 2 ) 06/05/2012 Voucher List CITY OF GRAND TERRACE 3 4:10:34PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68113 5/29/2012 011110 TIME WARNER CABLE May844840...3817 May/June Cable & Internet Services-Sr 10-805-238-000-000 58.91 Total : 58.91 68114 5/29/2012 011110 TIME WARNER CABLE May844840...3825 May/June Cable & Internet Services-Sr 10-805-238-000-000 58.91 Total : 58.91 68115 5/30/2012 001206 ARROWHEAD CREDIT UNION Apr-May 2012 April-May Visa Charges 10-440-220-000-000 C.Care Food & Supplies 103.17 10-440-210-000-000 C.Care Office Supplies 40.48 10-440-228-000-000 C.Care Mother's Day Tea/Thermometers 141.66 10-440-221-000-000 C.Care Mother's Day Tea Supplies 47.13 10-440-700-000-000 C.Care Computer Upgrades 89.62 23-200-14-00 C.Care CPR Class/Teacher App. Supplies 130.67 16-900-220-000-000 Street Signs 67.34 10-172-220-000-000 Room for QAL Testing-Montano 127.18 10-172-210-000-000 Wireless Connection to City Email for Maint 80.97 10-175-210-000-000 Wireless Connection to City Email for Maint 81.00 10-808-210-000-000 EOC Supplies-EZ Up Canopy 107.69 10-110-220-000-000 Funeral Flowers-Assemblyman Morrell's MIL 81.87 Total : 1,098.78 68116 5/30/2012 010160 CA. DEPT OF MOTOR VEHICLES 05162012 Class B License Test-Michelle McMillan 10-440-23 64.00 Total : 64.00 68117 6/5/2012 001213 AT & T May/June 2012 May/June Phones & Internet Services 10-440-235-000-000 85.95 10-190-235-000-000 469.48 Total : 555.43 68118 6/5/2012 001038 VERIZON WIRELESS-LA 1086794216 May/June Wireless Service - Public Works 10-175-240-000-000 100.55 Total : 100.55 68119 6/5/2012 006720 SO.CA.EDISON COMPANY May 2012 May Energy Usage 3Page: 3.E.a Packet Pg. 68 At t a c h m e n t : 0 6 - 1 2 - 2 0 1 2 V o u c h e r L i s t i n g ( 1 0 8 1 : C h e c k R e g i s t e r N o . 0 6 - 1 2 - 2 0 1 2 ) 06/05/2012 Voucher List CITY OF GRAND TERRACE 4 4:10:34PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68119 6/5/2012 (Continued)006720 SO.CA.EDISON COMPANY 10-805-238-000-000 795.21 10-175-238-000-000 78.14 10-172-238-000-000 78.14 10-440-238-000-000 820.67 16-510-238-000-000 497.36 10-190-238-000-000 2,359.51 10-450-238-000-000 884.20 Total : 5,513.23 68120 6/5/2012 001907 COSTCO #478 0547 06 0045 75 C. CARE SUPPLIES 10-440-220-000-000 259.97 Total : 259.97 68121 6/5/2012 006335 ROQUET PAVING INC.0505-12 Imps to Civic Ctr Disabled Access 22-425-301-000-000 39,548.49 Total : 39,548.49 68122 6/5/2012 011143 ALBERT A. WEBB ASSOCIATES 121574 MAY WEST SIDE PARK PROJECT 48-600-325-003-000 1,156.89 Total : 1,156.89 68123 6/5/2012 011143 ALBERT A. WEBB ASSOCIATES 121442 APRIL WEST SIDE PARK PROJECT 48-600-325-003-000 11,400.00 Total : 11,400.00 68124 6/12/2012 001045 ADVANCED COPY SYSTEMS 110028 1 C.Care Copier Drum Replacement 10-440-246-000-000 160.55 Total : 160.55 68125 6/12/2012 011143 ALBERT A. WEBB ASSOCIATES 121195 March City Wide Storm Water Master Plan 50-900-311-001-000 8,650.89 121253 April Town Square Construction Mgmt 32-600-323-003-000 92.47 Total : 8,743.36 68126 6/12/2012 010693 ARROWHEAD UNITED WAY PR End 5/11/12 PR End 5/11/12 Donations 10-022-65-00 32.50 4Page: 3.E.a Packet Pg. 69 At t a c h m e n t : 0 6 - 1 2 - 2 0 1 2 V o u c h e r L i s t i n g ( 1 0 8 1 : C h e c k R e g i s t e r N o . 0 6 - 1 2 - 2 0 1 2 ) 06/05/2012 Voucher List CITY OF GRAND TERRACE 5 4:10:34PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 32.50 68126 6/12/2012 010693 ARROWHEAD UNITED WAY 68127 6/12/2012 010293 AVAYA, INC.2731865242 MAY/JUNE PHONE SYSTEM/VOICE MAIL MAINT 10-190-246-000-000 183.46 Total : 183.46 68128 6/12/2012 010070 BEARDSLEY, KEVIN HOWARD Feb-May 2012 FEB-MAY VIDEO OPERATOR-COUNCIL MTGS 10-125-250-000-000 300.00 10-125-250-000-000 100.00 Total : 400.00 68129 6/12/2012 001683 CA. STATE DEPT OF CONSERVATION 3rd Qtr 2011-2012 3RD QTR STRONG MOTION MAPPING FEES 10-700-01 -16.89 23-200-21-00 337.74 Total : 320.85 68130 6/12/2012 001840 CITY OF COLTON May 2012 May Wastewater Treatment Advance 21-570-802-000-000 98,500.00 Total : 98,500.00 68131 6/12/2012 010403 CITY OF REDLANDS AR138057 April CNG Fuel 10-440-272-000-000 21.49 Total : 21.49 68132 6/12/2012 006435 CITY OF SAN BERNARDINO 2012-10000029 MAY ANIMAL CONTROL SERVICES 10-187-256-000-000 8,682.00 Total : 8,682.00 68133 6/12/2012 010866 CIVIC PLUS 97792 JUNE WEBSITE MAINTENANCE FEE 10-125-250-000-000 671.82 Total : 671.82 68134 6/12/2012 001942 DATA TICKET INC.41320 Apr Parking Cite Processing Services 10-140-255-000-000 100.00 Total : 100.00 68135 6/12/2012 011236 DAWSON SURVEYING INC.525.01-01 Survey for Little League Field 32-600-312-000-000 1,050.00 5Page: 3.E.a Packet Pg. 70 At t a c h m e n t : 0 6 - 1 2 - 2 0 1 2 V o u c h e r L i s t i n g ( 1 0 8 1 : C h e c k R e g i s t e r N o . 0 6 - 1 2 - 2 0 1 2 ) 06/05/2012 Voucher List CITY OF GRAND TERRACE 6 4:10:34PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 1,050.00 68135 6/12/2012 011236 DAWSON SURVEYING INC. 68136 6/12/2012 002082 DISCOUNT SCHOOL SUPPLY D15738410101 REPLACE BROKEN C. CARE COTS 10-440-219-000-000 237.96 10-440-219-000-000 1.68 Total : 239.64 68137 6/12/2012 002710 FOX OCCUPATIONAL MEDICAL CT.68679-36769 March New Employee Physicals-Zuniga 10-190-224-000-000 55.00 68679-36916 April New Employee Physicals-Surritt 10-190-224-000-000 55.00 68679-94880-15200First Aid Exam-Murillo 10-440-210-000-000 146.12 Total : 256.12 68138 6/12/2012 002740 FRUIT GROWERS SUPPLY 91020646 Maintenance Supplies 10-450-245-000-000 17.74 91020651 Maintenance Supplies 10-450-245-000-000 4.84 Total : 22.58 68139 6/12/2012 002795 GARCIA, LEE ANN June 2012 June Health Ins Reim-Garcia 10-110-142-000-000 439.25 Total : 439.25 68140 6/12/2012 003020 GREENWOOD'S UNIFORM COMPANY 14487 MAINT UNIFORM WINDBREAKER 10-175-220-000-000 28.03 Total : 28.03 68141 6/12/2012 010632 HIGH TECH SECURITY SYSTEMS 100420 Security Camera Monitoring Parts/Service 10-195-247-000-000 45.48 10-450-246-000-000 136.44 Total : 181.92 68142 6/12/2012 011197 INDEPENDENT STATIONERS, INC.IN-000180083 Office Supplies/Toner Cartridges 10-125-210-000-000 138.54 Total : 138.54 6Page: 3.E.a Packet Pg. 71 At t a c h m e n t : 0 6 - 1 2 - 2 0 1 2 V o u c h e r L i s t i n g ( 1 0 8 1 : C h e c k R e g i s t e r N o . 0 6 - 1 2 - 2 0 1 2 ) 06/05/2012 Voucher List CITY OF GRAND TERRACE 7 4:10:34PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68143 6/12/2012 011062 MUNICIPAL CODE CORPORATION 00217363 2012 Municipal Code Supplement 10-125-250-000-000 1,412.86 Total : 1,412.86 68144 6/12/2012 011218 PAY PLUS SOLUTIONS, INC.1907 June CalPers Reporting Administration 10-140-255-010-000 97.00 Total : 97.00 68145 6/12/2012 005586 PETTY CASH 06042012 Replenish C.Care Petty Cash 10-440-272-000-000 29.95 10-440-223-000-000 91.62 10-440-228-000-000 54.45 10-440-220-000-000 66.30 10-440-210-000-000 25.99 Total : 268.31 68146 6/12/2012 010171 REPUBLIC ITS INC RR-130993 April Traffic Signal Maintenance 16-510-255-000-000 708.36 RR-130995 April QuikNet Maintenance 16-510-255-000-000 455.00 Total : 1,163.36 68147 6/12/2012 006310 ROADRUNNER SELF STORAGE INC.14465 JUNE STORAGE RENTAL 10-140-241-000-000 119.00 Total : 119.00 68148 6/12/2012 006335 ROQUET PAVING INC.0405-12 Sink Hole Repair-La Cadena and Litton 16-900-257-000-000 18,460.13 0405-12a Sink Hole Repair-La Cadena/Litton/Palm 16-900-257-000-000 8,281.02 Total : 26,741.15 68149 6/12/2012 006510 S.B. COUNTY INFORMATION 13157 April Pager Access 10-175-240-000-000 9.00 Total : 9.00 68150 6/12/2012 006531 S.B. COUNTY SHERIFF 11808 JUNE LAW ENFORCEMENT SERVICES 7Page: 3.E.a Packet Pg. 72 At t a c h m e n t : 0 6 - 1 2 - 2 0 1 2 V o u c h e r L i s t i n g ( 1 0 8 1 : C h e c k R e g i s t e r N o . 0 6 - 1 2 - 2 0 1 2 ) 06/05/2012 Voucher List CITY OF GRAND TERRACE 8 4:10:34PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68150 6/12/2012 (Continued)006531 S.B. COUNTY SHERIFF 10-410-255-000-000 3,739.00 10-410-256-000-000 123,476.33 14-411-256-000-000 8,333.00 Total : 135,548.33 68151 6/12/2012 011071 STANCKIEWITZ, W.June 2012 June Health Ins Reim-Stanckiewitz 10-110-142-000-000 439.25 Total : 439.25 68152 6/12/2012 006898 SYSCO FOOD SERVICES OF L.A.205081979 C. CARE/SCHOOL AGE FOOD & KIT. SUPPLIES 10-440-220-000-000 700.18 205151119 0 C. CARE/SCHOOL AGE FOOD & KIT. SUPPLIES 10-440-220-000-000 756.47 205221376 2 C. CARE/SCHOOL AGE FOOD & KIT. SUPPLIES 10-440-220-000-000 384.54 10-440-220-000-000 116.67 205291898 0 C. Care School Age Food & Supplies 10-440-220-000-000 796.66 206050798 1 C. Care School Age Food & Supplies 10-440-220-000-000 512.62 Total : 3,267.14 68153 6/12/2012 011237 TORRES, BRIDGET 1494 Partial Refund-Dog Licence 10-200-15 25.00 Total : 25.00 68154 6/12/2012 007539 VALLEY TIRE COMPANY 97490 Tire Repair for C.Care CNG Van 10-440-272-000-000 25.00 Total : 25.00 68155 6/12/2012 011210 VANGUARD CLEANING SYSTEMS, INC 84104 MAY CHILD CARE CLEANING SERVICES 10-440-244-000-000 850.00 Total : 850.00 68156 6/12/2012 007854 WESTERN EXTERMINATORS CO 633708 APRIL PEST CONTROL SRVS 8Page: 3.E.a Packet Pg. 73 At t a c h m e n t : 0 6 - 1 2 - 2 0 1 2 V o u c h e r L i s t i n g ( 1 0 8 1 : C h e c k R e g i s t e r N o . 0 6 - 1 2 - 2 0 1 2 ) 06/05/2012 Voucher List CITY OF GRAND TERRACE 9 4:10:34PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68156 6/12/2012 (Continued)007854 WESTERN EXTERMINATORS CO 10-195-245-000-000 134.50 10-440-245-000-000 154.50 10-805-245-000-000 35.50 Total : 324.50 68157 6/12/2012 007987 XEROX CORPORATION 061988730 MAY XEROX LEASE CC265 COPIER 10-190-700-000-000 291.63 061988731 MAY XEROX LEASE WC5755A COPIER 10-190-700-000-000 305.27 Total : 596.90 Bank total : 401,907.09 58 Vouchers for bank code :bofa 401,907.09Total vouchers :Vouchers in this report 58 9Page: 3.E.a Packet Pg. 74 At t a c h m e n t : 0 6 - 1 2 - 2 0 1 2 V o u c h e r L i s t i n g ( 1 0 8 1 : C h e c k R e g i s t e r N o . 0 6 - 1 2 - 2 0 1 2 ) City of Grand Terrace Warrant Register Index FD No.Fund Name Dept No.Department Name General Account Numbers 10 GENERAL FUND 110 CITY COUNCIL 110 SALARIES/WAGES 11 STREET FUND 120 CITY MANAGER 139 EMPLOYEES' BENEFIT PLAN 12 STORM DRAIN FUND 125 CITY CLERK 140 RETIREMENT 13 PARK FUND 140 FINANCE 142 HEALTH/LIFE INSURANCE 14 AB 3229 COPS FUND 160 CITY ATTORNEY 143 WORKERS' COMPENSATION 15 AIR QUALITY IMPROVEMENT FUND 172 BUILDING & SAFETY 138/141 MEDICARE / SUI 16 GAS TAX FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE 17 TRAFFIC SAFETY FUND/ TDA FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITAL FURN/SMALL TOOLS 19 FACILITIES DEVELOPMENT FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 190 GENERAL GOVERNMENT (NON-DEPT) 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 235 COMMUNICATIONS 22 COMMUNITY DEVELOPMENT BLOCK GRANT 370 COMMUNITY & ECONOMIC DEV 238-239 UTILITIES 26 LSCPG/ LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 240-242 RENTS & LEASES 44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 245-246 MAINT BLDG GRNDS EQUIPMNT 46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 250-251 PROFESSIONAL SERVICES 47 BARTON RD. BRIDGE PROJECT 440 CHILD CARE 255-256 CONTRACTUAL SERVICES 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 260 INSURANCE & SURETY BONDS 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 265 MEMBERSHIPS & DUES 34 CRA-LOW & MOD HOUSING 801 PLANNING COMMISSION 268 TRAINING 802 CRIME PREVENTION UNIT 270 TRAVEL/CONFERENCES/MTGS 804 HISTORICAL & CULTURAL COMM. 272 FUEL & VEHICLE MAINTENANCE 805 SENIOR CITIZENS PROGRAM 570 WASTEWATER TREATMENT 807 PARKS & REC COMMITTEE 33-300 DEBT SERVICE 808 EMERGENCY OPERATIONS PROG. 7XX FACILITIES IMPRV (NO CIP) 700 COMPUTER-RELATED 701 VEHICLES & EQUIPMENT 3. E . b Pa c k e t P g . 7 5 Attachment: Warrant Register Account Index (1081 : Check Register No. 06-12-2012) AGENDA REPORT MEETING DATE:June 12, 2012 Council Item TITLE:Zone Change 12-01 and Zoning Code Amendment 12-01 PRESENTED BY:Sandra Molina, Senior Planner RECOMMENDATION:Adopt the negative declaration and adopt an ordinance adopting Zone Change 12-01 and Zoning Code Amendment 12-01. BACKGROUND: On May 22, 2012, the City Council conducted a public hearing and voted to introduce and move to second reading adoption of an ordinance to re-zone 0.81 acres of land to a new R3-20 zoning district and to amend various provisions of the Zoning Code. DISCUSSION: The attached ordinance (Attachment 1) promotes several General Plan Housing Element goals and programs, allows the City to demonstrate compliance with the adopted Housing Element, will promote the development of a variety of housing types and maintenance of the City's housing stock. An Initial Study was prepared for the Zone Change and Zoning Code Amendment, which determined that the changes would not have a significant impact on the environment, and a Negative Declaration was prepared. The Initial Study and Negative Declaration were considered by the City Council at the May 22, 2012, hearing. The Negative Declaration is attached (Attachment 2) to this report for adoption by the City Council. FISCAL IMPACT: Implementation of the ordinance will not create a fiscal impact. ATTACHMENTS: ·1. Ordinance ·2. Negative Declaration APPROVALS: Sandra Molina Completed 06/07/2012 11:20 AM Finance Completed 06/07/2012 11:16 AM City Attorney Completed 06/07/2012 11:16 AM Community & Economic Development Completed 06/07/2012 11:16 AM City Manager Completed 06/07/2012 11:16 AM 7.A Packet Pg. 76 City Council Pending 7.A Packet Pg. 77 Page 1 of 28 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE ADOPTING ZONE CHANGE 12-01 TO RE-ZONE 0.81 ACRES FROM R3 MEDIUM DENSITY RESIDENTIAL TO R3-HIGH DENSITY RESIDENTIAL AND ZONING CODE AMENDMENT 12-01 REVISING TITLE 18 OF THE MUNICIPAL CODE WHEREAS,pursuant to Section 65300 of the State Planning and Zoning Law (Division 1 Title 7 of the California Government Code) on April 27, 2010, the City of Grand Terrace adopted Resolution 2010-10 adopting a General Plan to provide comprehensive, long-range planning guidelines for future growth and development which incorporates the following nine elements: Land Use, Circulation, Open Space and Conservation, Public Health and Safety, Noise, Public Services, Housing and Sustainable Development.Each element of the General Plan provides Goals, Programs, and Policies as required by State Law; WHEREAS,the Housing Element established a number of housing programs which called out certain amendments to be made to City’s General Plan and Zoning Code,including Program 8.8.1.s called for a re-designation of 1.35 acres of land to a density of 20 dwelling units per acre; WHEREAS,on January 24, 2012, the City Council adopted a Planned Residential Development Ordinance, which allowed for up to a twenty percent density bonus for projects certified in LEED for Homes, or ten percent density bonus for projects that meet or exceed more than a 20% increase in energy efficiency above Title 24 requirements; WHEREAS,pursuant to Sections 65800 and 65850 of the California Government Code, the City may adopt ordinances to regulate the use of buildings, structures, and land as between industry, business, residences, and open space, and other purposes; to regulate the location, height, bulk, number of stories and size of buildings and structures, the size and use of lots, yards, courts and other open spaces, the percentage of a lot which may be occupied by a building or structure, and the intensity of land use; and to establish requirements for off-street parking, in compliance with the California Government Code; WHEREAS,Zone Change 12-01 proposes to change the zoning district of 0.81 acres, referred to on the County Assessors rolls as APN 0275-251-04,from R3-Medium Density Residential to R3-High Density Residential; and Zoning Code Amendment proposes to amend Title 18 of the Municipal Code; WHEREAS,an environmental Negative Declaration and Initial Study were prepared for Zone Change 12-01 and Zoning Code Amendment 12-01 pursuant to the California Environmental Quality Act (CEQA), and were circulated for public review from March 8, 2012, to March 28, 2012.The Negative Declaration and Initial Study 7.A.a Packet Pg. 78 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 2 of 28 determined that the code amendments would not have a significant effect on the environment; WHEREAS,on April 5, 2012, the Planning Commission conducted a duly noticed public hearing on the Project at the Grand Terrace Council Chambers located at 22795 Barton Road, Grand Terrace, California 92313 and voted 4-0 recommending that the City Council adopt Zone Change 12-01 rezoning 0.81 acres from R3-Medium Density Residential to R3-20 High Density Residential and Zoning Code Amendment 12-01 amending various provisions of the Zoning Code; WHEREAS,on May 22, 2012, the City Council conducted a duly noticed public hearing on the Project at the Grand Terrace Council Chambers located at 22795 Barton Road, Grand Terrace, California 92313 and conducted second reading on June 12, 2012; and WHEREAS,all legal prerequisites to the adoption of this Ordinance have occurred. NOW THEREFORE,it is hereby found, determined, and resolved by the City Council of the City of Grand Terrace, as follows SECTION 1.The City Council hereby finds that, based on the Initial Study, the public hearing, and substantial evidence in the record, Zone Change 12-01 and Zoning Code Amendment 12-01 will not have a significant effect on the environment.The Negative Declaration has been reviewed and considered and reflects the independent judgment of the City Council, and is hereby adopted. SECTION 2.The proposed zoning amendments will not be detrimental to the health, safety, morals, comfort or general welfare of the persons residing or working within the neighborhood of the proposed amendments or injurious to property or improvements in the neighborhood or within the city because the Project will promote variety in housing types available to different economic segments of the community. The re-zoning will continue to allow multiple family residential development on Project Site A,albeit at a higher density. The Project will not interfere with the continued use or enjoyment of surrounding properties. SECTION 3. The proposed zoning amendments will be consistent with the latest adopted General Plan. Zone Change 12-01 and Zoning Code Amendment 12-01 implement several Housing Programs contained in the General Plan Housing Element. The zoning amendments implement several Housing Element Programs (Programs 8.8.1.c, d, m, o through r and 8.8.3.l); it fulfills Housing Policies 8.1.1 and 8.1.3 to promote and encourage development of housing, which varies by type, design, form of ownership and size and to encourage infill housing development and more intensive use of underutilized land for residential construction. Additionally,General Plan Amendment 12-01 is being concurrently processed with the Zone Change and Code Amendment so that the General Plan and Zoning Code are consistent with one another. 7.A.a Packet Pg. 79 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 3 of 28 SECTION 4. The Zoning Map is revised to re-zone the property referred to as Assessor’s Parcel Number 0275-251-04 shown on Exhibit 1,attached hereto from R3- Medium Density Residential to R3-20-High Density Residential. SECTION 5. Section 18.06.287 is added to Chapter 18.06 of the Municipal Code, to read as follows: “Section 18.06.287 –Emergency Shelter. “Emergency Shelter” means a residential facility, other than a community care facility, operated by a provider that provides temporary accommodations to homeless persons. The term “temporary accommodations” means that a person will be allowed to reside at the shelter for a time period not to exceed six months. For purposes of this definition, a “provider” shall mean a government agency or private non-profit organization which provides or contracts with recognized community organizations to provide emergency or temporary shelter, and which may also provide meals, counseling and other services, as well as common areas for residents of the facility. Such a facility may have individual rooms, but it is not developed with individual dwelling units, with the exception of the manager’s unit.” SECTION 6. Section 18.06.635 of Chapter 18.06 of the Municipal Code is revised to read as follows: “Section 18.06.635 –Residential Care Facility. “Residential care facility” means any facility place or building that is maintained and operated to provide non-medical residential care as defined by State law, including, but not limited to, the physically handicapped, mentally impaired, incompetent persons, abused or neglected children and the elderly. The term “residential care facility” is limited to those facilities, places or buildings that are both subject to regulation and actually licensed by the State of California. No facility, place or building that may otherwise be regulated by the State of California, but which is not actually licensed by the State of California, shall be deemed a “residential care facility” for purposes of this Title. Whether or not unrelated persons are living together, a residential, community or group care facility licensed by the State of California that serves six or fewer persons shall be considered a residential use of property for the purposes of this Title. (A residential care facility that is not licensed by the State of California shall be deemed a rooming or boarding house.)” SECTION 7. Section 18.06.856 is added to Chapter 18.06 of the Municipal Code, to read as follows: “Section 18.06.856 –Single Room Occupancy. “Single Room Occupancy (SRO)” means a residential facility where individuals secure rooms, of a smaller size than normally found in multiple family dwellings, and which are rented to a one or two- person household. SRO’s living units are provided for a weekly or monthly period of time, in exchange for an agreed payment of a fixed amount of money or other compensation based on the period of occupancy.” SECTION 8. Section 18.06.908 is added to Chapter 18.06 of the Municipal Code, to read as follows: 7.A.a Packet Pg. 80 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 4 of 28 “Section 18.06.908 –Supportive Housing. “Supportive Housing” means housing with no limit on the length of stay, that is occupied by the target population, as defined by Section 50675.14(b)(3) of the Health and Safety Code, and that is linked to onsite or offsite services that assist the supportive housing resident in retaining the housing, improving his or her health status, and maximizing his or her ability to live and, when possible work in the community.” SECTION 9. Section 18.06.927 is added to Chapter 18.06 of the Municipal Code, to read as follows: “Section 18.06.927 –Transitional Housing “Transitional Housing” and “Transitional Housing Development” means building configured as rental housing development, but operated under program requirements that call for the termination of assistance and recirculation of the assisted unit to another eligible program recipient at some predetermined future point in time, which shall be no less than six months.” SECTION 10.Section 18.09.020 (Districts Established)of Chapter 18.09 of the Municipal Code is revised to add the following zoning district, as follows: “R3-20 High Density Residential District” SECTION 11.The title of Chapter 18.10 of the Municipal Code is revised to read as follows: “Residential Districts” SECTION 12.Subsection 18.10.020(F) of Chapter 18.10 of the Municipal Code is revised to read as follows: “F.R3, Medium Density Residential District: This district is intended for medium density multiple family development. The minimum lot size is 12,000 square feet with a maximum density of twelve (12) dwelling units per gross acre.” SECTION 13.Subsection 18.10.020(H) is added to Chapter 18.10 of the Municipal Code, to read as follows: “H.R3-20, High Density Residential District: This district is intended for higher density multiple family development, which may include affordable housing. The minimum lot size is 12,000 square feet with a maximum density of 20 units per acre.” 7.A.a Packet Pg. 81 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 5 of 28 SECTION 14.Table 18.10.030 of Chapter 18.10 of the Municipal Code is revised to read as follows: “TABLE 18.10.030 Land Use Regulations Permitted Uses RH R20 R10 R7.2 R2 R3 R3-S R3-20 A.Residential Uses Single Family (Detached), Full Sized P P P P Pa Pb -- Single Family (Attached) (Duplexes, Triplexes, and Fourplexes ----P P -P Multiple Family Units ----P P -P Manufactured Housing (As Permitted Per Chapter 18.66)P P P P P P -- Mobile Home Park ----C C -- Senior Citizen Housing Pd P B.Residential Accessory Structures Accessory Structure P P P P P P Pd P Second Family Unite (As Permitted Per Chapter 18.63)P P P P P P -- Guest House C C C C C C -- Private Garage P P P P P P -P Private Swimming Pool P P P P P P Pd P Home occupation (As Permitted Per Chapter 5.06)P P P P P P Pd P Keeping of Cats and Dogs (Maximum of Two (2) Each)P P P P P P Pd P Other Accessory Uses (As Approved by the Planning Director)P P P P P P Pd P 7.A.a Packet Pg. 82 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 6 of 28 C.Other Uses Churches (Minimum Three-Acre Parcel)C C C C C C -- Schools (Private and Parochial)C C C C C C -- Public Park and Playground P P P P P P -- Public Facilities (And Quasi-Public)C C C C C C -- Family Day Care (Eight (8) or Less Children)P P P P P P -- Family Day Care (Nine (9) or More Children)C C C C C C -- Residential Care Facility (Six (6) or Less Persons)P P P P P P -- Residential Care Facility (Seven (7) or More Persons)f ----C C -- Single Room Occupancy ----C C -- Transitional Housing, Supportive Housing ----C C -- Utility or Service Facility C C C C C C -- Outdoor Recreation Facility C C C C C C -- D.Temporary uses Temporary Uses (As approved by Planning Director)P P P P P P Pd P Temporary Trailers (As Approved by Planning Director)P P P P P P Pd P” 7.A.a Packet Pg. 83 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 7 of 28 SECTION 15.Subsections e and f of Table 18.10.030 (Footnotes)of Chapter 18.10 of the Municipal Code are added to read as follows: “e.Subject to Administrative Site and Architectural Review. f.Subject to Administrative Conditional Use Permit.” SECTION 16.Table 18.10.040 (Site Development Standards) of Chapter 18.10 of the Municipal Code is revised to read as follows: “TABLE 18.10.040 Site Development Standards DEVELOPMENT ISSUE RH R20 R10 R7.2 R2 R3 R3-S R3-20 Area (Minimum square feet)_ a 20,000 10,000 7,200 10,000 12,000 g 12,000 Width (Minimum linear feet) * Interior Lot * Corner Lot _ a _ a 100 100 60 70 60 70 60 70 60 70 g 60 70 Lot Depth (Minimum linear feet)_ a 150 100 100 100 100 g 100 Street Frontage (Minimum linear feet)_ a 50 40 40 40 40 g 40 Setbacks (Minimum linear feet) §Front Yard §Rear Yard §Side Yard -Interior Lot With Garage Without Garage -Corner Lot Street side No Street side _ a _ a _ a _ a _ a _ a 25 b 35 b l0 b 5 b 15 b 5 25 b 35 b l0 b 5 b 15 b 5 25 b 20 b l0 b 5 b 15 b 5 25 b 20 b 10 b 5 b 15 b 5 25 b 20 b 10 b 10 b 15 b 10 g 25 b 20 b 10 b 10 b 15 b 10 Density (Allowable dwelling units per acre)_ a 1-2 1-4 1-5 1-9 1-12 c Max. 20 13-20c Living Area (Minimum square feet) * Single Family * Duplex, Triplex, Four-plex and Multiple Family -One (1) Bedroom -Two (2) Bedroom _ a - - 1,350d - - 1,350d - - 1,350d - - 1,350d 800 d 1,000d 1,350d 800 d 1,000d g _ g Height (Maximum linear feet)_ a 35 e 35 e 35 e 35 e 35 e g 35 e Lot Coverage (Maximum percent)_ a 40 50 50 60 f 60 g 60 Distance Between Buildings (Minimum linear feet)_ a 5 5 5 20 20 g 20” 7.A.a Packet Pg. 84 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 8 of 28 SECTION 17.Subsection c of Table 18.10.040 (Footnotes)of Chapter 18.10 of the Municipal Code is revised to read as follows: “c. A density bonus shall be permitted in accordance with the California Government Code and this title.” SECTION 18.Section 18.40.020 of Chapter 18.40 of the Municipal Code is revised to add a new paragraph R, and the remaining are renumbered,as follows: “R.Emergency shelters S.Other uses which are determined by the Planning Commission to be similar in nature to a use listed in this section. T.Temporary uses which are determined by the Community Development Director not to have a significant long term impact on the environment. (Uses such as parking lot sales, Christmas tree sales, seasonal sales, rummage sales, and others with review through the Land Use Approval or Administrative Site and Architectural approval process in accordance with Chapter 18.63, Site and Architectural Review.” SECTION 19.Subsection 18.60.030 (A)(2)of Chapter 18.60 of the Municipal Code is revised to read as follows: “2.Multiple-family dwellings: a.One parking space for each studio or efficiency unit. b.Two parking spaces for each one, two or three bedroom unit. c.Three parking spaces for each four bedroom unit or more. d.At least one space shall be located within a garage attached to the main building in which the residential unit is located, and the other within 100 feet of the unit being served. e.Guest parking shall be provided at a ratio of 0.25 spaces for each residential unit, and shall be rounded up to the next whole number. f.Guest parking: (i) Shall be identified as "Guest Parking"; (ii) Shall not be used for the storage of recreational vehicles, boats, trailers or other similar items; (iii) Shall be located on the same parcel of land as the residential units and shall be within reasonable walking distance of said units; (iv) May be uncovered spaces; and (v) May be located on a private street or in a common parking area.” 7.A.a Packet Pg. 85 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 9 of 28 SECTION 20.Section 18.63.030 (Scope)of Chapter 18.63 of the Municipal Code is revised to add the following paragraph to the beginning of the section,as follows: “The responsibility of the Site and Architectural Review Board and/or Director is to provide comprehensive site plan and architectural review of projects. The scope of the review is to consider the site plan in relation to the property and development standards (i.e. setbacks, lot coverage, building height, parking, etc.), placement of structures, vehicle and pedestrian access, landscaping, police and fire services, grading and drainage, traffic, relationship to existing and planned uses of adjoining and surrounding properties, and relationship to nearby properties and structures and surrounding natural topography. It is also to consider the proposed architecture of buildings in terms of style and design, materials and colors, and size and bulk in relation to the surrounding properties.” SECTION 21.Chapter 18.66 (Manufactured Housing)of the Municipal Code is amended in its entirety to read as follows: “Chapter 18.66 MANUFACTURED HOMES AND COMMERCIAL UNITS Sections: 18.66.010 Purpose 18.66.020 Definition 18.66.030 Permitted locations. 18.66.040 Site development standards 18.66.050 Certifications 18.66.060 Building permit 18.66.070 Exterior surface 18.66.080 Roof design 18.66.090 Off-street parking 18.66.100 Mechanical equipment 18.66.110 Site and architectural review 18.66.120 Other regulations 18.66.010 Purpose The purpose of this chapter is to establish regulations for the placement of manufactured homes in districts zoned for residential development and commercial modular units in districts zoned for manufacturing or industrial development and to designate certain areas where the placement of such units is compatible with surrounding residential and commercial properties. 18.66.020 Definition A.“Manufactured home” means a mobile home or manufactured house certified by the Department of Housing and Urban Development (HUD) and constructed in full 7.A.a Packet Pg. 86 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 10 of 28 compliance with the National Mobile Home construction and Safety Standards Act intended for occupancy by a single family installed on a permanent foundation in conformance with applicable Zoning regulations. B.“Commercial modular unit” means a structure transportable in one or more sections, designed and equipped for human occupancy for industrial, professional, or commercial purposes, which is required to be moved under permit. 18.66.030 Permitted locations A.Manufactured homes are a permitted use, as a single family dwelling in the R1, R2 and R3 zoning districts, and within a permitted mobilehome park. B.Commercial modular units are a conditionally permitted use in the MR-Restricted Manufacturing (MR) district and M2-Industrial (M2) district as a business office, and prohibited in all other zones. 18.66.040 Site development standards A.Site development standards for manufactured homes and modular units shall comply with the standards of the underlying zone district, and other applicable provisions of the zoning code. B.The age of the manufactured home or modular unit at the time of installation shall be ten years or less. C.A manufactured home or modular unit shall be installed on a permanent foundation. 18.66.050 Certifications Prior to the installation of a manufactured home or modular unit, all requisite certifications shall be submitted to the Director of Building and Safety in conjunction with the application for a building permit. 18.66.060 Building permit A building permit issued by the Director of Building and Safety is required for the placement of a manufactured home or modular unit. 18.66.070 Exterior surface A.Manufactured housing shall be architecturally treated with an exterior non- reflective surface material customarily used on conventional housing and shall extend from the eave line to the foundation, and shall be architecturally designed to be compatible with the surrounding area. 7.A.a Packet Pg. 87 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 11 of 28 B.Commercial modular units shall be architecturally treated with an exterior non- reflective surface material customarily used on commercial structures and shall extend from the eave line to the foundation, and shall be architecturally designed to be compatible with surrounding commercial and/or industrial structures. 18.66.080 Roof design All roof designs for manufactured homes shall include: A.A minimum sixteen inch overhang; B.A minimum pitch of not less than two inches vertical rise for each twelve inches of horizontal run; C.Roofing materials of a type customarily used for conventional single family dwellings. 18.66.090 Off-street parking The provisions of Chapter 18.60 (Off Street Parking) shall apply. 18.66.1000 Mechanical equipment Mechanical equipment shall be located so as to not be visible from a public street or adjoining property. 18.66.110 Site and architectural review A.Manufactured homes shall be subject to the applicable provisions of Chapter 18.63 (Site and Architectural Review). B.In addition to Chapter 18.63 (Site and Architectural Review), commercial modular units shall be subject to Chapter 18.83 (Conditional Use Permit). 18.66.120 Other regulations The placement and occupancy of manufactured homes or modular units shall be subject to the provisions of this title and all other applicable state and local codes. 7.A.a Packet Pg. 88 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 12 of 28 SECTION 22.Chapter 18.68 (Reasonable Accommodations)is added to Title 18 of the Municipal Code, as follows: “CHAPTER 18.68 REASONABLE ACCOMMODATIONS Sections: 18.68.010 Purpose 18.68.020 Definitions 18.68.030 Applicability 18.68.040 Notice to the public of availability of accommodation process 18.68.050 Application 18.68.060 Submittal process 18.68.070 Review and Notice 18.68.080 Approval Requirements 18.68.090 Findings 18.68.100 Appeals 18.68.110 Expiration and Extensions Section 18.68.010 Purpose It is the purpose of this chapter, in compliance with the fair housing laws, to provide a procedure to evaluate requests for reasonable accommodation related to specific applications of the zoning code to provide individuals with disabilities reasonable accommodation in rules, policies, practices and procedures to ensure equal access to housing and facilitate the development of housing for individuals with disabilities. The ordinance codified in this article establishes a procedure for making requests for reasonable accommodation in land use and zoning regulations, policies, practices and procedures of the city to comply fully with the intent and purpose of fair housing laws. Section 18.68.020 Definitions A.The following words and phrases, whenever used in this chapter, shall have the following meanings: 1.Applicant: The person, business, or organization which has applied to the city for a reasonable accommodation pursuant to this chapter. 2.Dwelling Occupant: The person who will occupy the subject property and who is protected under the fair housing laws. 3.Fair Housing Laws: Section 42 United States Code section 3604(f)(3)(B) and California Government Code sections 12927(C)(1) and 12955.1, as those provisions now exist and as they may be amended from time to time. 7.A.a Packet Pg. 89 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 13 of 28 4.Disabled or handicapped person: Any person who has a physical or mental impairment that substantially limits one or more major life activities, or any person having a record of such an impairment, but such term does not include current, illegal use of, or an addiction to, a controlled substance. Section 18.68.030 Applicability A.Reasonable accommodation in the land use and zoning context means providing individuals with disabilities or developers of housing for people with disabilities, flexibility in the application of land use and zoning regulations, policies, practices and procedures, or even waiving certain requirements, when it is necessary to eliminate barriers to housing opportunities. B.An individual with a disability is someone who has a physical or mental impairment that substantially limits one or more of such person’s major life activities, as furthered defined and amended in the Fair Employment and Housing Act (FEHA) of California Government Code Sections 12926(i)(1), (2), and 12926(k)(1), (2). C.A request for reasonable accommodation may be made by any person with a disability, his or her representative, or an entity, developer or provider of housing for individuals with disabilities, when the application of a land use or zoning regulation, policy, practice or procedure acts as a barrier to housing opportunities. D.A request for reasonable accommodation may include a modification or exception to the rules, standards, and practices for the site, development and use of housing-related facilities that would eliminate regulatory barriers and provide a person with a disability equal opportunity to housing of their choice. This chapter is intended to provide for minor structural modifications and/or regulatory exceptions. Nothing in this article shall require the city to waive or reduce development fees associated with the granting of a reasonable accommodation request. Section 18.68.040 Notice to the public of availability of accommodation process Notice of the availability of reasonable accommodation shall be prominently displayed at public information counters in the Community and Economic Development Department, advising the public of the availability of the procedure for eligible individuals. Forms for requesting reasonable accommodation shall be available to the public in the Community and Economic Development Department. Section 18.68.050 Application Any person with a disability may submit an application for reasonable accommodation by submitting a Land Use application to the City's Community and Economic 7.A.a Packet Pg. 90 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 14 of 28 Development Director, or his or her designee, on a form provided by the city, along with applicable filing fee. Section 18.68.060 Submittal process A.In addition to the materials and information included in the Land Use application, the following information shall also be provided with the application 1.The specific zoning code, law, regulation, procedure or policy of the city from which relief is sought; 2.An explanation of why the specified zoning code, law, regulation, procedure or policy is preventing, or will prevent, the applicant's use and enjoyment of the subject property; 3.The nature of the accommodation requested; 4.The basis for the claim that the fair housing laws consider the applicant as protected (applicant should submit a letter from a medical doctor, handicap license, or other similar supportive evidence). B.If the project for which the request for reasonable accommodation is being made also requires some other discretionary approval (including, but not limited to, a conditional use permit, design review, general plan amendment, zoning change, annexation, etc.), then the applicant shall file the information required by this section together for concurrent review with the application for discretionary approval, and in which case the applicant shall only pay the required fee for the discretionary approval. C.Any information related to a disability status and identified by an applicant as confidential shall be retained in a manner so as to respect the privacy rights of the applicant and shall not be made available for public inspection. D.A request for reasonable accommodation in regulations, policies, practices and procedures may be filed at any time that the accommodation may be necessary to ensure equal access to housing. A reasonable accommodation does not affect an individual’s obligations to comply with other applicable regulations not at issue in the requested accommodation. E.If an individual needs assistance in making the request for reasonable accommodation, the city will provide assistance to ensure that the process is accessible. Section 18.68.070 Review and Notice A.The Community and Economic Development Director shall route a copy of the application, plans, and materials to applicable reviewing agencies, and shall review the application for acceptance. 7.A.a Packet Pg. 91 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 15 of 28 B.Notice of the filing of an application for reasonable accommodation shall be mailed to all adjacent property owners of the property which is the subject of the application requesting comments within ten days of the mailed notice date. C.The notice shall set forth the address of the subject property, the specific zoning code, law, regulation, procedure or policy from which relief is being requested, and the nature of the accommodation requested. The notice shall also inform surrounding property owners that they may contact the City's Community and Economic Development Director, or his or her designee, in order to request written notice of any decisions made, or hearings scheduled, regarding the application. Section 18.68.080 Approval Requirements A.The Community and Economic Development Director shall have the authority to consider and act on any application for a reasonable accommodation, and may deny, approve or conditionally approve the request in accordance with the required findings set forth in Section 18.68.090, and shall issue a written determination within thirty (30) days of the date of receipt of a completed application. B.The Community and Economic Development Director may also refer the request for reasonable accommodation, in his or her sole discretion, to the Planning Commission. Such referrals, if made, shall occur within fifteen (15) days after the Community and Economic Development Director's receipt of a complete application. In which case, the Planning Commission shall render a decision on the application in the same manner as it considers an appeal. The written determination shall be made in accordance with the required findings set forth in Section 18.68.090. C.If necessary to reach a determination on the request for reasonable accommodation, the Community and Economic Development Director may request further information from the applicant consistent with fair housing laws, specifying in detail the information that is required. In the event that a request for additional information is made, the thirty (30) day period to issue a decision is stayed until the applicant responds to the request. D.A request for reasonable accommodation submitted for concurrent review with another discretionary application shall be reviewed by the authority reviewing the discretionary land use application. The written determination on whether to grant or deny the request for reasonable accommodation shall be made by the applicable reviewing authority in compliance with the applicable review procedure for the discretionary review. The written determination to grant or deny the request for reasonable accommodation shall be made in accordance with Section 18.68.090 of this article. 7.A.a Packet Pg. 92 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 16 of 28 E.A reasonable accommodation that is granted pursuant to this chapter shall not require the approval of any variance as the reasonable accommodation. F.The reasonable accommodation shall be subject to any reasonable conditions imposed on the approval that are consistent with the purposes of this chapter to further fair housing. Such conditions may generally include, but are not limited to the following restrictions: 1.That the reasonable accommodation shall only be applicable to particular individual(s); 2.That the reasonable accommodation shall only be applicable to the specific use for which application is made; and/or 3.That any change in use or circumstances which negates the basis for the granting of the approval shall render the reasonable accommodation null and void and/or revocable by the city. 4.That any removable structures or physical design features that are constructed or installed in association with the reasonable accommodation be removed once those structures or physical design features are unnecessary to provide access to the dwelling unit for the current occupants. Section 18.68.090 Findings A.Approval shall be based upon the following findings, which shall be made by the by the approval authority in approving or denying the application: 1.The person who will use the subject property is protected under the fair housing laws; 2.The requested exception to the zoning code, law, regulation, procedure or policy is necessary to make specific housing available to persons occupying the subject property; 3.The requested accommodation will not impose an undue financial or administrative burden on the city; and 4.The requested accommodation will not require a fundamental alteration of the city's zoning laws, policies and/or procedures. 5.That alternative reasonable accommodations which may provide an equivalent level of benefit have been considered, and are not feasible. 7.A.a Packet Pg. 93 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 17 of 28 Section 18.68.100 Appeals A.Within ten days of the date of the Community and Economic Development Director’s written decision, an individual may appeal an adverse decision. Appeals from the adverse decision shall be made in writing and submitted to the Community and Economic Development Department. B.All appeals shall contain a statement of the grounds for the appeal. Any information related to a disability status and identified by an applicant as confidential shall be retained in a manner so as to respect the privacy rights of the applicant and shall not be made available for public inspection. C.The Planning Commission shall hold a public hearing on the appeal. The decision of the Planning Commission shall be final. A written decision of the Planning Commission or accessibility standards board of appeals shall be mailed to the appealing party within ten days of the appeal hearing. D.If an individual needs assistance in filing an appeal on an adverse decision, the city will provide assistance to ensure that the appeals process is accessible. Section 18.68.110 Expirations and Extensions A.The approval of a reasonable accommodation request shall expire one (1) year from the date of its approval, unless one of the following occurs: 1.The occupancy, use or construction authorized by the decision has been inaugurated. For the purposes of this section, the term "inaugurated" shall mean that applicable grading and building permits have been issued, and that substantial work has been performed and substantial liabilities have been incurred in good faith reliance on such permits. 2.The applicant has complied with all applicable conditions of approval. D.In case the applicant is not able to comply with subparagraphs 1 or 2, above, then the applicant may apply to the Community and Economic Development Department for an extension, a minimum of thirty (30) days prior to the expiration date. The Director may, upon application by the applicant, extend the period of approval for a length of time of up to one (1) additional year. SECTION 23.Chapter 18.69 (Second Family Units)of the Municipal Code is amended in its entirety to read as follows: “CHAPTER 18.69 SECOND FAMILY UNITS Sections: 18.69.010 Purpose 7.A.a Packet Pg. 94 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 18 of 28 18.69.020 Definition 18.69.030 Permitted location 18.69.040 Site development standards 18.69.050 Special regulations 18.69.060 Off-street parking 18.69.070 Approval criteria 18.69.080 Administrative and non-administrative conditional use permits Section 18.69.010 Purpose The purpose of this chapter is to establish regulations for the placement of second family units and to ensure the placement of such a unit is compatible with the surrounding neighborhood and single family units. Section 18.69.020 Definition "Second family unit" means an attached or detached residential dwelling unit which provides complete independent living facilities for one or more persons. It shall include permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the single family dwelling is situated. Section 18.69.030 Permitted location Second-family units are permitted in any single family or multi-family residential zone district subject to the approval of the Administrative Site and Architectural Review Board and/or Director as set forth in Chapter 18.63 of this Zoning Code.. Section 18.69.040 Site development standards Site development standards for second-family units shall be the same as those required in Chapter 18.10 for the appropriate residential district except where the special regulations listed in Section 18.69.050 are in conflict with those in Chapter 18.10. In such cases the standards listed in Section 18.69.050 shall apply. Section 18.69.050 Special regulations All second-family units shall be subject to the following regulations: A.The lot size shall be a minimum of one and one-half times the minimum lot size of the underlying zone district. If a parcel with a second dwelling unit is subsequently subdivided, the city may require the second dwelling unit be moved if proper setbacks and other development standards cannot be met. B. The floor area of the second-family unit, excluding the garage, shall not exceed thirty percent of the living area of the existing main dwelling where the unit is attached excepting that on lots twenty-five percent greater than minimum required area or larger, on a case by case review, the Community and Economic Development Director may permit a greater percentage of the living area as long as it is determined that there will 7.A.a Packet Pg. 95 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 19 of 28 be no adverse effects on adjacent parcels or the community. If the Director cannot make such a determination, the matter may be referred to the Planning Commission per Section 18.69.080. In addition, the floor area of the second-family unit shall not exceed ten percent of the subject site where the unit is detached. In no instance shall any second-family unit exceed one thousand two hundred square feet in size nor be smaller than an area to provide for an "efficiency unit" as defined by the California Building Code. C.Any single-family detached dwelling regardless of size of the living area may have at least an attached "efficiency unit" as defined by the California Building Code provided all other requirements of this ordinance codified in this chapter are met. D.A detached second dwelling shall be limited in height to a single story 20-foot high building. E.A detached second dwelling unit shall have a minimum wall separation from the primary dwelling of 15 feet. F.One of the two dwellings, either the primary or second dwelling, must be occupied by the owner of the property. G.A manufactured home on a permanent foundation may be used as a second- family unit provided said manufactured home meets the requirements of Chapter 18.66 of this title. H.The second-family unit shall conform to the color, materials, architectural style, and detailing of the main residence and shall meet all other applicable building code requirements and development standards of the zone for single-family residential structures and accessory structures. I.A second-family unit shall not be located on a parcel upon which there is located more than one dwelling unit. J.A second-family unit project shall provide for landscape compensation for any removed trees or shrubs. K.The second-family unit may be rented but shall not be sold, transferred or assigned separately from the main single-family dwelling. L.A maximum of one second-family unit shall be permitted on a lot. M.If one of the two dwellings is no longer owner occupied for any period longer than 60 days, one of the two dwellings is required to be converted to accessory living quarters or a guest house, and kitchen facilities shall be removed. N.Prior to the issuance of a building permit for the second dwelling, a covenant on the property shall be recorded with the County of San Bernardino Recorder’s Office, 7.A.a Packet Pg. 96 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 20 of 28 subject to City approval, to restrict the property with the requirements of this section. This use restriction shall be binding upon any successor in ownership of the property. Section 18.69.060 Off-street parking In addition to the requirements of Chapter 18.60 for the main single-family residence, one parking space shall be provided for the second-family unit or one per each bedroom in the unit, whichever results in the greatest number of spaces being required. The required parking space for the second-family unit shall be enclosed and located on the same lot as the second-family unit, and shall meet the design standards of Chapter 18.60 (Off-street Parking). Section 18.69.070 Approval criteria In addition to the findings required in Chapter 18.63 for administrative site and architectural review, the Community and Economic Development Director shall approve a second-family unit only if the following findings can be made: A.The addition is nicely integrated into the "house envelope" and/or the site improving the appearance of the main residence and being an asset to the property. B.The second-family unit is clearly subordinate in size, location, appearance and access to the main residence unless otherwise approved by the Planning Commission following a public hearing. C.The second-family unit will not be detrimental to the general health, safety, morals, comfort or general welfare of the persons residing within the neighborhood of the proposed unit or injurious to property or improvements in the neighborhood or within the city.” SECTION 24.Chapter 18.78 (Emergency Shelters) is added to the Municipal Code,as follows: “CHAPTER 18.78 EMERGENCY SHELTERS Sections: 18.78.010 Purpose 18.78.020 Review Procedures 18.78.030 Location Restrictions 18.78.040 Development Standards 18.78.050 Operational Standards 18.78.060 Compliance with Other Applicable Codes 18.78.070 Denial of an Emergency Shelter 7.A.a Packet Pg. 97 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 21 of 28 Section 18.78.010 Purpose In accordance with the authority granted in Section 65583 of the California Government Code, this chapter provides the standards for the establishment and operation of emergency shelters. Section 18.78.020 Review Procedures Emergency shelters, as defined in Section 18.06.278, shall be permitted in the M2- Industrial zone district, subject to Site and Architectural Review, which shall be limited to design review only. The City shall not require a Conditional Use Permit or other discretionary permit for the construction of an emergency shelter. Section 18.78.030 Location Restrictions A.An emergency shelter shall be located at least 300 feet from any other emergency shelter. B.The distance of separation shall be measured in a straight line between the property lines of each use without regard to intervening structures, objects, or city limit lines. Section 18.78.040 Development Standards A.Each emergency shelter may have a maximum of 25 beds, with at least 35 square feet of sleeping area per bed. B.Each emergency shelter shall provide a client waiting and intake area of at least 10 square feet per bed but at least 200 square feet in total floor area. The intake waiting area shall be in a location not visible from the adjacent right of way. If located at the exterior of a building, the area shall be visually separated from public view by a six foot high decorative masonry wall and shall be covered for shade and rain considerations. C.Living, dining, and kitchen areas shall be physically separated from sleeping areas. D.Each emergency shelter shall provide facilities for personal care (i.e., bathroom and shower facilities). E.The shelter shall provide landline telephone services separate from the office phone in order to provide privacy. Any payphones provided shall allow call-out service only. F.One parking space for each 500 square feet of gross floor area shall be provided, unless it is demonstrated that a different parking ratio is appropriate based upon the submittal and approval of a parking study prepared by a qualified traffic engineer to justify the provision of a lesser number of spaces than that required 7.A.a Packet Pg. 98 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 22 of 28 by this section, based on shared use of spaces, the nature of the use, or other factors. 1.The design of off street parking facilities shall comply with Chapter 18.60 Off-Street Parking. 2.Non operational and unregistered vehicles shall not be kept on site and towing shall be the responsibility of the shelter operator. G.Parking and outdoor facilities shall be designed to provide security for residents, visitors and employees. H.The facility and/or the premises shall be accessed by one entrance. I.Adequate external lighting shall be provided for security purposes. The lighting shall be stationary, shielded, and directed away from adjacent properties and public rights-of-way, and of an intensity that is compatible with the neighborhood. J.Trash enclosures and refuse areas shall be provided. Section 18.78.050 Operational Standards A.The maximum length of stay shall be 180 days within 365 consecutive days. B.The provider shall prepare and file a management plan with the City that includes clear operational rules and standards, including, but not limited to, standards governing expulsions and lights out, security, screening of residents to ensure compatibility with services provided at the shelter. 1.Staff and services shall be provided to assist residents to obtain permanent shelter and income. Supplemental services (e.g., food, counseling, access to other social programs, etc.) may be offered on the inside of the premises. C.At least one facility supervisor/manager shall be on-site at all hours that the facility is open. Additional support staff shall be provided, as necessary, to ensure that at least one staff member is provided in all segregated sleeping areas, as appropriate. D.The operator shall provide information about how to contact the operator with questions or concerns regarding shelter operations. The contact information shall be posted on site where it is readily viewable by an employee, shelter inhabitant, or representative of a governmental agency. E.Security personnel shall be provided during the hours that the shelter is in operation. 7.A.a Packet Pg. 99 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 23 of 28 F.The shelter operator shall frequently patrol the surrounding area within 500 feet to ensure that homeless shelter residents are not congregating in the neighborhood. G.The shelter operator shall regularly patrol the area surrounding the shelter site during hours that the shelter is in operation to ensure that homeless persons who have been denied access are not congregating in the neighborhood. H.The owner/operator shall maintain the exterior of the premises, including: 1.Maintaining signs and accessory structures, free of litter and graffiti at all times; 2.Daily removal of trash from the premises and abutting sidewalks or alleys within 20 feet of the premises; and 3.Removal of graffiti within 24 hours of notice from the City. Section 18.78.060 Compliance with Other Applicable Codes Each emergency shelter operator shall comply with all applicable federal, state and local codes, including but not limited to, the Building Code, Fire Code, and State Department of Social Services licensing requirements. 18.78.070 Denial of an Emergency Shelter A.The City may not disapprove an emergency shelter, or condition the approval of an emergency shelter in a manner that makes its development infeasible, unless it makes written findings, based upon substantial evidence in the record, as to one of the following: 1.The City has met or exceeded the need for emergency shelters as identified in the housing element. 2.The emergency shelter would have a specific, adverse impact upon the public health or safety, and there is no feasible method to satisfactorily mitigate or avoid the specific adverse impact without rendering the development of the emergency shelter financially infeasible. As used in this subsection, a “specific, adverse impact” means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete. 3.The denial of the project or imposition of conditions is required in order to comply with specific State or Federal law, and there is no feasible method to comply without rendering the development of the emergency shelter financially infeasible.” 7.A.a Packet Pg. 100 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 24 of 28 SECTION 25.Chapter 18.82 (Standards for Specified Land Use Activities) is added to the Municipal Code, as follows: ”Chapter 18.82 STANDARDS FOR SPECIFIED LAND USES AND ACTIVITIES Sections: 18.82.010 Residential Care Facilities 18.82.020 Transitional and Supportive Housing and Single Room Occupancy Facilities Section 18.82.010 Residential Care Facilities A. Purpose. This Section provides standards for the establishment and operation of residential care facilities. B.Applicability. The standards in this Chapter apply to residential, group or community care facilities where allowed in compliance with Chapter 18.10 (Residential Zones). C.Development and Operational Standards 1.Residential care facilities serving 6 or fewer persons. Each residential care facility shall conform to the property development standards for the land use zoning district in which it is located. 2.Residential care facilities serving 7 or more persons. a.Applicable land use zoning district development standards. Each residential care facility shall conform to the property development standards for the land use zoning district in which it is located. b.Additional Application Filing Requirements. The following information shall accompany the Conditional Use Permit application for a residential care facility: i.Client profile (the subgroup of the population of the facility is intended to serve such as single men, families, elderly, minor children, developmentally disabled, etc.); ii.Maximum number of occupants and hours of facility operation; iii.Term of client stay; iv.Support services to be provided on-site and projected staffing levels; and 7.A.a Packet Pg. 101 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 25 of 28 v.Rules of conduct and/or management plan. c.Separation. Residential care facilities shall not be located within 300 feet of another similar facility, except that the separation requirement shall be increased to 1,000 feet, as measured from the nearest outside building walls where the other use is a parolee/probationer or sober living home. d.Walls. Residential care facilities shall provide a 6-foot high solid decorative block wall along all property lines, except in the front yard. Walls shall provide for safety with controlled points of entry and shall incorporate decorative materials and features. e.Landscaping. On-site landscaping shall be regularly maintained, including providing irrigation. f.Outdoor lighting. Outdoor lighting shall comply with Chapter 18.60 (Off-Street Parking). g.Parking. All garage and driveway spaces associated the Facility shall, at all times, be available for the parking of vehicles. The precise number of parking spaces required will be determined by the operating characteristics of the specific proposal. h.Signs. No commercial identification signs shall be allowed within a residential land use zoning district. i.Sleeping areas. No room commonly used for other purposes shall be used as a sleeping room for any resident, visitor, or staff person. This includes any hall, stairway, unfinished attic, garage, storage area, shed or similar detached building. j.Fire Department requirements. Each residential care facility shall provide fire extinguishers and smoke detector devices and shall meet all standards established by the Fire Chief. k.Noise. Outdoor activities shall be conducted only between the hours of 7:00 a.m. and 9:00 p.m. l.Applicable health and safety regulations. Residential care facilities shall be operated in compliance with applicable State and local health and safety regulations. m.Required permits and licenses. Residential care facilities shall be in conformance with the California Building Code. A certificate of occupancy shall be obtained from the Building and Safety Division before occupancy of residential care facilities. 7.A.a Packet Pg. 102 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 26 of 28 Section 18.82.020 –Transitional and Supportive Housing, and Single Room Occupancy Facilities A. In addition to the requirements for a Conditional Use Permit and Section 18.82.010 (Residential Care Facilities) transitional shelter housing and single room occupancy uses shall comply with the following: 1.Occupancy. No more than one (1) federal, state or youth authority parolees shall be allowed to live in the transitional and supportive housing or single room occupancy facility. 2.Number of Occupants. The California Building Code shall determine the number of occupants in transitional and supportive housing or single room occupancy facility. 2.Application. The Conditional Use Permit application submitted for the use shall identify whether any tenants are currently federal, state or youth authority parolees. Owners and or operators of approved transitional and housing facilities, and single room occupancy facilities shall update the information required by this section anytime a person that is a federal, state or youth authority parolee is provided accommodations at a transitional and housing or single room occupancy facility. 3.Crime prevention program. The operator of transitional and supportive housing, and single room occupancy facilities shall require tenants to sign a crime free lease addendum as part of their lease or rental agreement. A sample crime free lease addendum shall be provided by the City. The crime free lease addendum shall provide that any criminal violations perpetrated by tenants shall be grounds for termination of the written or oral lease sublease or agreement under which they reside at the transitional facility. 4.Crime free multi-housing program.The facility's management shall participate in any formal residential crime prevention program (i.e., Crime Free Multi- Housing Program) provided by the City or the County of San Bernardino and as required under the conditional use permit. If the program offers certification then that certification shall be obtained and maintained in current status. 5. Compliance. Transitional and housing facilities, and single room occupancy facilities shall be in compliance with all requirements of the Grand Terrace Zoning Code and their approved Conditional Use Permit at all times. Violation of any local, state or federal laws by individual tenants while on the premises shall be grounds for revocation of the permit, including but not limited to, violations of California Penal Code § 3003.5. 6.Nuisance. No transitional and housing, or single room occupancy facility shall be maintained as a nuisance. 7.Revocation. Violations of any of the provisions in this section or the approved Conditional Use Permit authorizing the transitional and housing or single room 7.A.a Packet Pg. 103 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 27 of 28 occupancy facility shall be grounds for revocation. The procedures for revocation contained in Chapter 18.83 of this Title shall be followed.” SECTION 26.The City Council declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase, or portion of it irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases or portions of it be declared invalid or unconstitutional. If for any reason any portion of this ordinance is declared invalid, or unconstitutional, then all other provisions shall remain valid and enforceable. SECTION 27.This ordinance shall take effect thirty days from the date of adoption. SECTION 28.First read at a regular meeting of the City Council held on the 22nd day of May, 2012 and finally adopted and ordered posted at a regular meeting of said City Council on the 12th day of June,2012. ATTEST: __________________________________________________________ City Clerk Mayor I, Tracey Martinez, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Ordinance was introduced and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the 12th day of June 2012, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ___________________________ City Clerk Approved as to form: ___________________________________ City Attorney 7.A.a Packet Pg. 104 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Page 28 of 28 Exhibit 1 Amend the official Zoning Map by changing the zone district from R3-Medium Density Residential to R3-20 High Density Residential on the following site: Project Site A (APN 0275-251-04) 7.A.a Packet Pg. 105 At t a c h m e n t : 1 . O r d i n a n c e ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Community and Economic Development Department Negative Declaration Date:May 22, 2012 Project Title:General Plan Amendment 12-01, Zone Change 12-01 and Zoning Code Amendment 12-01 Project Location:The re-designations apply to 11695 Canal Street (APN 0275-251-04), and the northwest corner of Van Buren Street and the Gage Canal (APN 1167-341-02 and - 78). The regulatory changes apply city-wide Description of Project:A proposal to amend the General Plan, Zoning Map and Zoning Code to implement adopted Housing Element Programs and to allow for density bonuses consistent with the City’s Planned Residential Development Ordinance. Most of the Programs result in regulatory changes to the Zoning Code as it relates to the provision of various housing types consistent with State law. The Project includes, but is not limited to,a general plan amendment from Medium Density Residential (MDR) to Medium High Density Residential (MHDR);a zone change from R3-Medium Density Residential (12 du/ac) to a new zoning classification entitled R3-20 High Density Residential (20 du/ac)on 2.52 acres of land; and establishment of a new R3-20 High Density Residential zone district. Project Proponent:City of Grand Terrace, Community and Economic Development Department Lead Agency:City of Grand Terrace, Community and Economic Development Department Contact Person:Sandra Molina, Senior Planner (909) 430-2247 Public Hearing:Planning Commission –April 5, 2012 City Council Meeting –Anticipated April 24, 2012 Environmental Finding:On the basis of the Initial Study prepared for the project, it has been determined that the project would not have a potentially significant effect on the environment. A copy of said Initial Study is available for review from March 8, 2012 to March 28, 2012 at the Community and Economic Development Department, 22795 Barton Road, Grand Terrace, California 92313. This document constitutes a Mitigated Negative Declaration. Prior to the Public Hearing, the public is invited to submit written comments on this Mitigated Negative Declaration during the public review period to the Community and Economic Development Department, City of Grand Terrace, Grand Terrace, California 92313. Telephone: (909) 430-2218, Facsimile: (909) 783-2600, or Email: smolina@cityofgrandterrace.org. Please refer to the Application Numbers listed above. 7.A.b Packet Pg. 106 At t a c h m e n t : 2 . N e g a t i v e D e c l a r a t i o n ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) Negative Declaration GPA 12-01, ZC 12-01, ZCA 12-01 Page 2 of 2 C:\documents and settings\tmartinez\local settings\temp\minutetraq\grandterracecityca@grandterracecityca.iqm2.com\work\attachments\1126.doc Signature:_______________________________ Sandra Molina Senior Planner Date:_______________________________ 7.A.b Packet Pg. 107 At t a c h m e n t : 2 . N e g a t i v e D e c l a r a t i o n ( 1 0 6 1 : Z o n e C h a n g e 1 2 - 0 1 a n d Z o n i n g C o d e A m e n d m e n t 1 2 - 0 1 ) AGENDA REPORT MEETING DATE:June 12, 2012 Council Item TITLE:Planning Commission and Committee Appointments by the City Council PRESENTED BY:Joyce Powers, Community and Economic Development Director RECOMMENDATION:Review Government Code Section 54970 regarding vacancies occurring on boards, committees, and commissions and provide policy direction to staff. BACKGROUND: The City Council has established the Planning Commission pursuant to Government Code 65100 and designated the Commission as the planning agency of the City. As in previous years, on April 24, 2012, staff advised the Council that terms of two Planning Commissioners, Chairman Wilson and Commissioner Comstock, would expire on June 30, 2012. After a brief discussion, the Council directed staff to advertise for appointments to the Planning Commission, while encouraging the current members to reapply. On May 8, 2012, staff presented the Council with options for appointment to Council Committees, including the Historical and Cultural Activities Committee, the Crime Prevention Committee, the Emergency Operations Committee, and the Community Emergency Response Team (C.E.R.T.). These committees are not established pursuant to any State or Municipal Code. The Council directed staff to determine which members with expiring terms wish to be reappointed, and recommend their reappointment to the Council. The upcoming vacancies are posted annually per Government Code 54972, however, they are not be posted again unless a member decides to not seek reappointment or resigns. In accordance with the Council's direction, a separate Agenda Report is being prepared for the committee reappointments. The Planning Commission's scope of responsibilities and decision-making authority far exceeds that of the Committees mentioned above, therefore the processes used by the Council to make appointments have been different. However, due to an inquiry regarding a potentially inconsistent appointment policy, staff is returning to the Council for policy clarification. DISCUSSION: The City Attorney has provided additional information contained in the Government Code in response to a question about the need to post Planning Commission vacancies. Government Code Section 54970 includes the following: 8.A Packet Pg. 108 "(b) The Legislature further finds and declares that the general public of this state has traditionally been denied access to information regarding vacancies which occur on such boards, commissions, and committees, thereby denying most citizens and interest groups the opportunity to nominate for consideration by the respective appointive powers persons whose particular strengths, backgrounds, experience, perspective, and talents might contribute significantly to efficient and representative policy development and administration of local government. (d) The legislature further finds and declares that all citizens of the state, regardless of their place of residence should have equal access to specific and current information about the many local regulating and advisory boards, commissions, and committees and equal opportunity to be informed of vacancies which shall occur thereon, so that they may pursue the opportunity participate in and contribute to the operations of local government by serving on such boards, commissions, and committees." Section 54972 of the Government Code states: "On or before December 31 of each year, each legislative body shall prepare an appointments list of all regular and ongoing boards, commissions, and committees which are appointed by the legislative body of the local agency." This list is prepared and posted annually by the City Clerk. Additional notification is not made or required when committee terms actually expire. In staff's view, there are two main options available to the City Council: (1) continue as determined on April 22 and May 8, 2012, recognizing the difference in the level of responsibility of the Planning Commission as compared to the Committees; or (2) establish a policy that would apply to all boards, committees and commissions, regardless of their powers or responsibilities. The Chairman of the Planning Commission has requested clarification on this issue. Staff recommends that the policies previously established for this year (2012) not be changed due to the policy implementation already completed by staff. However, going forward staff is seeking the Council's direction for future appointments, either one of the options listed above, or another agreed upon by the Council. The Planning Commission application period has closed, and three applications were received. The applicants are: Doug Wilson, Tom Comstock, and Bill Hussey. Staff recommends the interviews be held on June 26, 2012, for appointments effective on July 1, 2012. FISCAL IMPACT: There is not fiscal impact created by this discussion. 8.A Packet Pg. 109 APPROVALS: Finance Completed 06/07/2012 11:12 AM City Attorney Completed 06/07/2012 11:13 AM Community & Economic Development Completed 06/07/2012 11:13 AM City Manager Completed 06/07/2012 11:13 AM City Council Pending 8.A Packet Pg. 110 AGENDA REPORT MEETING DATE:June 12, 2012 Successor Agency Item TITLE:Approve Professional Services Contract with RSG PRESENTED BY:Bernie Simon, Finance Director RECOMMENDATION:Approve Professional Services Contract with Rosenow Spevacek Group Inc to provide Successor Agency with assistance to prepare required reports and assemble tax allocation (tax increment) information and calculation of certain pass-throughs not done by SB County Auditor Controller. BACKGROUND: The consulting firm of Rosenow Spacek Group Inc (RSG) has been assisting the former redevelopment agency with financial administrative services since 2000. The services have consisted of verification of tax increment apportionments, pass though audit and calculation, tracking of tax increment limit and assistance with annual redevelopment reports as legally required. DISCUSSION: Staff anticipates that RSG's services will be needed by the Successor Agency as long as redevelopment reporting requirements are required. The reporting requirements of the former redevelopment have not been legally alleviated, even though the it was dissolved on February 1, 2012. ABx1-26 stated only that the Statement of Indebtedness (SOI) report was no longer required. The SOI has somewhat been replaced by the semi-annual Recognized Obligation Payment Schedule (ROPS). Although the ROPS is definitely more time consuming and consequential. The scope of work will encompass much of the work RSG usually does with some changes as Successor Agency reporting requirements are further clarified by the State. For example, the San Bernardino Auditor Controller has indicted that they will calculate all pass throughs as of February 1, 2012. Therefore, RSG will calculate the statutory pass through, pass through to Colton Joint Unified School District and tax increment information only through January 31, 2012, but will audit what the County has calculated from February to the end of June 2012 including the first tax allocation (increment) distribution under the new law on June 1, 2012. FISCAL IMPACT: Funds have been budgeted in Successor Agency account 33-140-250 and RSG services have been included in ROPS I and ROPS II. ATTACHMENTS: 8.B Packet Pg. 111 ·Grand Terrace Finance 05-12 FY2012-13 Scope of services Exhibit A ·RSG Contract -Complete Copy APPROVALS: Bernie Simon Completed 05/30/2012 11:31 AM Finance Completed 05/30/2012 11:33 AM City Attorney Completed 05/30/2012 2:48 PM City Manager Completed 06/04/2012 3:52 PM City Council Pending 8.B Packet Pg. 112 M:\Documents and Settings\jsimon\Desktop\Grand Terrace Finance 05-12.docx May 23, 2012 Via Electronic Mail Bernie Simon, Finance Director CITY OF GRAND TERRACE 22795 Barton Road Grand Terrace, CA 92323 SCOPE AND FEE PROPOSAL FOR FINANCIAL ADMINISTRATIVE SERVCIES Dear Bernie: At your request, RSG prepared this brief scope of services to assist the Finance Department of the City of Grand Terrace carryout certain reporting and operational activities associated with the former Community Redevelopment Agency of the City of Grand Terrace. The scope of the engagement would incorporate the following three components: 1. Preparation of the annual report to the legislative body, State Controller, and/or Department of Housing and Community Development as may be required under state law following the Dissolution Act of 2011. 2. Calculation and verification of pass through payments from tax increment revenue and any pertinent Redevelopment Property Tax Trust Fund disbursements for the period beginning July 1, 2011. 3. Verification of tax increment revenue apportionments by the San Bernardino County Auditor Controller for the period beginning July 1, 2011. While other activities may be assigned, all work hereunder would be directed by staff on an as- needed basis. Details of our scope of services are provided below, followed by our fee estimate and fee schedule. Please note that while our billing rates increased for the first time in four years in 2012, RSG has elected not to apply the new fee schedule for Grand Terrace given our long-standing relationship and the City’s particularly difficult fiscal position. SCOPE OF SERVICES RSG’s scope of services entails the following components: 8.B.a Packet Pg. 113 At t a c h m e n t : G r a n d T e r r a c e F i n a n c e 0 5 - 1 2 F Y 2 0 1 2 - 1 3 S c o p e o f s e r v i c e s E x h i b i t A ( 1 0 7 0 : P r o f e s s i o n a l S e r v i c e s C o n t r a c t w i t h R S G ) Bernie Simon, Finance Director CITY OF GRAND TERRACE May 23, 2012 Page 2 1. Verification of Tax Increment Apportionments Staff has been advised that there is the potential of an overpayment of property tax increment revenue in 2011-12 based on what has occurred in other jurisdictions, despite an audit that surfaced and resolved this issue in the prior year. The City may be liable for these overpayments as the Successor Agency, so it will be important to verity the accuracy of 2011-12 apportionments by reviewing scheduled gross and adjusted tax increment payments since the start of the fiscal year in comparison to the terms and conditions of the pass through agreements, the redevelopment plan and applicable Health and Safety Code provisions. A report would be prepared to present our findings and conclusions. 2. Pass Through Audit Until its dissolution, the CRA was responsible for remitting pass through payments to the Colton Joint Unified School District, the San Bernardino Community College District, the City of Grand Terrace, and the Educational Revenue Augmentation Fund. Additionally, the Agency customarily monitored calculations by the County of San Bernardino Auditor Controller, who had been prone to making errors on other taxing agency payments. A. Review 2011-12 Pass Through Calculations by the County of San Bernardino. Though the CRA no longer exists, it is important to ensure that all potential liabilities have been accounted for, particularly since the CRA had erroneously failed to make timely payments to CJUSD. The County retained the services of an outside consultant to compute payments for the period beginning February 1, 2012, but it is unclear to the City if the payments encompass the entire amounts due prior to that date. B. Compute and prepare remittance documentation for any additional pass through payments as required. 3. Annual Report The Health and Safety Code requirements for an annual report on redevelopment and affordable housing activities were not removed from the Code with the enactment of the Dissolution Act, and some state officials have indicated that some or all components of the annual report may be required irrespective of the fact that a redevelopment agency no longer exists. This may be particularly true with respect to the monitoring of affordable housing obligations, which can generally be required annually for as many as 55 years. Customarily prepared by December of each year, it is unclear how limited such an annual report would be following the dissolution of the Grand Terrace CRA on February 1, 2012, but it could include the following components: A. Report to HCD of Housing Activities, including schedules on both financial activities and program changes for affordable housing in the jurisdiction of the former CRA. 8.B.a Packet Pg. 114 At t a c h m e n t : G r a n d T e r r a c e F i n a n c e 0 5 - 1 2 F Y 2 0 1 2 - 1 3 S c o p e o f s e r v i c e s E x h i b i t A ( 1 0 7 0 : P r o f e s s i o n a l S e r v i c e s C o n t r a c t w i t h R S G ) Bernie Simon, Finance Director CITY OF GRAND TERRACE May 23, 2012 Page 3 B. Report of Financial Transactions to State Controller, consisting of worksheets summarizing and reorganizing data from the annual audit report and the CRA’s financial statements. It remains unclear what form of annual report, if any may be required of the Successor Agency but it is presumed that it will be roughly similar to the recent CRA reports. C. Report to the Legislative Body, which incorporates components of the above information as well as other statistics associated with assets held by the former CRA, accomplishments with project expenditures, and other information. 4. Other Work as Directed by Staff ENGAGEMENT BUDGET AND BILLING RATES RSG is proposing a budget of $13,500 for all services outlined herein, consistent with our budget for this work in prior years. The actual costs will be charged on a time-and-materials basis, with all work directed by the City Manager, Finance Director or Community Development Director. Our fee schedule is reflects our 2008 billing rates, and does not include the increase that went into effect in February 2012. RSG does not charge clients for travel or mileage (except direct costs related to field work/surveys), parking, standard telephone/fax expenses, general postage or incidental copies. However, we do charge for messenger services, overnight shipping/express mail costs and teleconferencing services. We also charge for copies of reports, documents, notices, and support material in excess of five (5) copies. These costs are charged back at the actual expense plus a 10% surcharge. RSG issues monthly invoices payable upon receipt, unless otherwise agreed upon in advance. Invoices identify tasks completed to date, hours expended and the hourly rate. Please let us know if you have any questions. We look forward to assisting the City. Sincerely ROSENOW SPEVACEK GROUP, INC. Jim Simon Principal Principal / Director $195 Senior Associate $160 Associate $140 Senior Analyst $110 Analyst $100 Research Assistant $90 Technician $70 Clerical $60 Reimbursables Cost + 10% 8.B.a Packet Pg. 115 At t a c h m e n t : G r a n d T e r r a c e F i n a n c e 0 5 - 1 2 F Y 2 0 1 2 - 1 3 S c o p e o f s e r v i c e s E x h i b i t A ( 1 0 7 0 : P r o f e s s i o n a l S e r v i c e s C o n t r a c t w i t h R S G ) Page 1 of 11 AGREEMENT FOR CONSULTANT SERVICES THIS AGREEMENT (“Agreement”) is made as of this _12th_ day of __June_____, 2012 by and between the CITY OF GRAND TERRACE (“City”) and Rosenow Spevacek Group, Inc. (“Consultant”). 1. CONSULTANT'S SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the “Scope of Services” attached to and incorporated into this Agreement as Exhibit A (the “Services”). 2. TERM OF AGREEMENT. The term of this Agreement shall be from the effective date pursuant to Paragraph “38” of this Agreement and shall end on _June 30, 2013_ or when the work is satisfactorily completed, whichever occurs first, unless extended by a supplemental agreement. 3. FAMILIARITY WITH WORK. By execution of this Agreement, Consultant warrants that (1) It has thoroughly investigated and considered the work to be performed, based on all available information. (2) It carefully considered how the work should be performed, and (3) It fully understands the difficulties and restrictions attending the performance of the work under this Agreement. (4) It has the professional and technical competency to perform the work and the production capacity to complete the work in a timely manner with respect to the schedule included in the scope of services. 4. PAYMENT FOR SERVICES. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement, the compensation set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit B. The fees for services shall not exceed the authorized amount of $_13,500.00 (thirteen thousand five hundred) as set forth in Attachment “B,” unless the CITY has given specific advance approval in writing. 5. TIME FOR PERFORMANCE. Consultant shall not perform any work under this Agreement until (a) Consultant furnishes proof of insurance as required under Paragraph “8” of this Agreement. All services required by Consultant under this Agreement shall be completed on or before the end of the term of the Agreement. 6. DESIGNATED REPRESENTATIVE. Consultant hereby designates _Jim Simon, Principal____ as the Consultant Representative, and said Representative shall be 8.B.b Packet Pg. 116 At t a c h m e n t : R S G C o n t r a c t - C o m p l e t e C o p y ( 1 0 7 0 : P r o f e s s i o n a l S e r v i c e s C o n t r a c t w i t h R S G ) Page 2 of 11 responsible for job performance, negotiations, contractual matters, and coordination with the City. Consultant's professional services shall be actually performed by, or shall be immediately supervised by, the Consultant Representative. 7. HOLD HARMLESS; INDEMNIFICATION. Consultant hereby agrees to protect, indemnify and hold City and its employees, officers and servants free and harmless from any and all losses, claims, liens, demands and causes of action of every kind and character including, but not limited to, the amounts of judgment, interests, court costs, legal fees and other expenses incurred by the City arising in favor of any party, including claims, liens, debts, personal injuries, including employees of the City, death or damages to property (including property of the City) and without limitation by enumeration, all other claims or demands of every character occurring or arising directly out of the negligent acts, recklessness or willful misconduct of Consultant in the performance of its services under this Agreement. This provision is not intended to create any cause of action in favor of any third party against Consultant or the City or to enlarge in any way the Consultant’s liability but is intended solely to provide for indemnification of the City for liability for damages or injuries to third persons or property arising from Consultant’s negligent performance hereunder. 8. INSURANCE. Consultant shall procure and maintain at all times during the term of this Agreement insurance as set forth in Exhibit “C” attached hereto. Proof of insurance shall consist of a Certificate of Insurance provided on IOS-CGL form No. CG 00 01 11 85 or 88 executed by Consultant's insurer and in a form approved by, the City’s City Attorney. 9. LICENSES, PERMITS, AND FEES. Consultant shall obtain a City of Grand Terrace Business License and any and all other permits and licenses required for the services to be performed under this Agreement 10. INDEPENDENT CONTRACTOR STATUS. City and Consultant agree that Consultant, in performing the Services herein specified, shall act as an independent Contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 11. ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null 8.B.b Packet Pg. 117 At t a c h m e n t : R S G C o n t r a c t - C o m p l e t e C o p y ( 1 0 7 0 : P r o f e s s i o n a l S e r v i c e s C o n t r a c t w i t h R S G ) Page 3 of 11 and void; except that Consultant may assign payments due under this Agreement to a financial institution. 12. STANDARD. Consultant agrees that the services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily provided by an experienced and competent professional organization rendering the same or similar services. Consultant shall re-perform any of said services, which are not in conformity with standards as determined by the City. 13. CONFIDENTIALITY. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement. 14. RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts there from, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours. 15. OWNERSHIP OF CONSULTANT'S WORK PRODUCT. All reports, documents, all analysis, computations, plans, correspondence, data, information, computer media, including disks or other written material developed and/or gathered by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Such Material shall not be the subject of a copyright application by Consultant. Any re-use by City of any such materials on any project other than the project for which they were prepared shall be at the sole risk of City unless City compensates Consultant for such use. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. 16. NOTICES. All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notice sent by mail shall be addressed as follows: 8.B.b Packet Pg. 118 At t a c h m e n t : R S G C o n t r a c t - C o m p l e t e C o p y ( 1 0 7 0 : P r o f e s s i o n a l S e r v i c e s C o n t r a c t w i t h R S G ) Page 4 of 11 City: Betsy Adams, City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 Consultant: Rosenow Spevack Group, Inc. [Jim Simon, Principal] 309 West 4th Street Santa Ana, CA 92701 If the name of the principal representative designated to receive the notices, demands or communications, or the address of such person, is changed, written notice shall be given within five (5) working days of said changes. 17. TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service. 18. APPLICABLE LAWS, CODES AND REGULATIONS. Consultant shall perform all services described in accordance with all applicable laws, codes and regulations required by all authorities having jurisdiction over the Services. Consultant agrees to comply with prevailing wage requirements as specified in the California Labor Code, Sections 1770, et seq. 19. RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided hereunder. 20. BENEFITS. Consultant will not be eligible for any paid benefits for federal, social security, state workers’ compensation, unemployment insurance, professional insurance, medical/dental, retirement PERS or fringe benefits offered by the City of Grand Terrace. 21. PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, 8.B.b Packet Pg. 119 At t a c h m e n t : R S G C o n t r a c t - C o m p l e t e C o p y ( 1 0 7 0 : P r o f e s s i o n a l S e r v i c e s C o n t r a c t w i t h R S G ) Page 5 of 11 benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits. 22. TRAVEL/EXPENSES. Any reimbursement expenses must be pre-authorized and shall be based upon the approved rates of the San Bernardino County Auditor- Controller. 23. CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 24. ECONOMIC INTEREST STATEMENT. Consultant hereby acknowledges that pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted by City hereunder, Consultant is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest Statement (Form 700) with the City Clerk, for each employee providing advise under this Agreement, prior to the commencement of work. 25. POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 26. NON-DISCRIMINATION. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age physical or mental handicap, medical condition, or sexual orientation. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 27. AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 28. MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 8.B.b Packet Pg. 120 At t a c h m e n t : R S G C o n t r a c t - C o m p l e t e C o p y ( 1 0 7 0 : P r o f e s s i o n a l S e r v i c e s C o n t r a c t w i t h R S G ) Page 6 of 11 29. WAIVER. If at any time one party shall waive any term, provision or condition of this Agreement, either before or after any breach thereof, no party shall thereafter be deemed to have consented to any future failure of full performance hereunder. 30. COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 31. RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. 32. EFFECT OF TERMINATION. Upon termination as stated in Paragraph “31” of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the monthly fees set forth in Exhibit “B” attached hereto. Such payment will be subject to City’s receipt of a close-out billing. 33. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of San Bernardino. In the event of litigation in a U.S. District Court, exclusive venue shall lie in the Central District of California. 34. LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including attorney’s fees, to the prevailing party. In awarding attorney’s fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney’s fees paid and/or incurred in good faith. “Prevailing Party” shall mean the party that obtains a favorable and final judgment or order from a court of law described in paragraph “33.” This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties’ mutual settlement, arbitration, or mediation of the dispute. 35. SEVERABILITY. If any provision of this agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions nevertheless will continue in full force and effect without being impaired or invalidated in any way. 36. FORCE MAJEURE. The respective duties and obligations of the parties hereunder shall be suspended while and so long as performance hereto is 8.B.b Packet Pg. 121 At t a c h m e n t : R S G C o n t r a c t - C o m p l e t e C o p y ( 1 0 7 0 : P r o f e s s i o n a l S e r v i c e s C o n t r a c t w i t h R S G ) 8.B.b Packet Pg. 122 At t a c h m e n t : R S G C o n t r a c t - C o m p l e t e C o p y ( 1 0 7 0 : P r o f e s s i o n a l S e r v i c e s C o n t r a c t w i t h R S G ) Page 8 of 11 EXHIBIT “A” SCOPE OF SERVICES 8.B.b Packet Pg. 123 At t a c h m e n t : R S G C o n t r a c t - C o m p l e t e C o p y ( 1 0 7 0 : P r o f e s s i o n a l S e r v i c e s C o n t r a c t w i t h R S G ) M:\Documents and Settings\jsimon\Desktop\Grand Terrace Finance 05-12.docx May 23, 2012 Via Electronic Mail Bernie Simon, Finance Director CITY OF GRAND TERRACE 22795 Barton Road Grand Terrace, CA 92323 SCOPE AND FEE PROPOSAL FOR FINANCIAL ADMINISTRATIVE SERVCIES Dear Bernie: At your request, RSG prepared this brief scope of services to assist the Finance Department of the City of Grand Terrace carryout certain reporting and operational activities associated with the former Community Redevelopment Agency of the City of Grand Terrace. The scope of the engagement would incorporate the following three components: 1. Preparation of the annual report to the legislative body, State Controller, and/or Department of Housing and Community Development as may be required under state law following the Dissolution Act of 2011. 2. Calculation and verification of pass through payments from tax increment revenue and any pertinent Redevelopment Property Tax Trust Fund disbursements for the period beginning July 1, 2011. 3. Verification of tax increment revenue apportionments by the San Bernardino County Auditor Controller for the period beginning July 1, 2011. While other activities may be assigned, all work hereunder would be directed by staff on an as- needed basis. Details of our scope of services are provided below, followed by our fee estimate and fee schedule. Please note that while our billing rates increased for the first time in four years in 2012, RSG has elected not to apply the new fee schedule for Grand Terrace given our long-standing relationship and the City’s particularly difficult fiscal position. SCOPE OF SERVICES RSG’s scope of services entails the following components: 8.B.b Packet Pg. 124 At t a c h m e n t : R S G C o n t r a c t - C o m p l e t e C o p y ( 1 0 7 0 : P r o f e s s i o n a l S e r v i c e s C o n t r a c t w i t h R S G ) Bernie Simon, Finance Director CITY OF GRAND TERRACE May 23, 2012 Page 2 1. Verification of Tax Increment Apportionments Staff has been advised that there is the potential of an overpayment of property tax increment revenue in 2011-12 based on what has occurred in other jurisdictions, despite an audit that surfaced and resolved this issue in the prior year. The City may be liable for these overpayments as the Successor Agency, so it will be important to verity the accuracy of 2011-12 apportionments by reviewing scheduled gross and adjusted tax increment payments since the start of the fiscal year in comparison to the terms and conditions of the pass through agreements, the redevelopment plan and applicable Health and Safety Code provisions. A report would be prepared to present our findings and conclusions. 2. Pass Through Audit Until its dissolution, the CRA was responsible for remitting pass through payments to the Colton Joint Unified School District, the San Bernardino Community College District, the City of Grand Terrace, and the Educational Revenue Augmentation Fund. Additionally, the Agency customarily monitored calculations by the County of San Bernardino Auditor Controller, who had been prone to making errors on other taxing agency payments. A. Review 2011-12 Pass Through Calculations by the County of San Bernardino. Though the CRA no longer exists, it is important to ensure that all potential liabilities have been accounted for, particularly since the CRA had erroneously failed to make timely payments to CJUSD. The County retained the services of an outside consultant to compute payments for the period beginning February 1, 2012, but it is unclear to the City if the payments encompass the entire amounts due prior to that date. B. Compute and prepare remittance documentation for any additional pass through payments as required. 3. Annual Report The Health and Safety Code requirements for an annual report on redevelopment and affordable housing activities were not removed from the Code with the enactment of the Dissolution Act, and some state officials have indicated that some or all components of the annual report may be required irrespective of the fact that a redevelopment agency no longer exists. This may be particularly true with respect to the monitoring of affordable housing obligations, which can generally be required annually for as many as 55 years. Customarily prepared by December of each year, it is unclear how limited such an annual report would be following the dissolution of the Grand Terrace CRA on February 1, 2012, but it could include the following components: A. Report to HCD of Housing Activities, including schedules on both financial activities and program changes for affordable housing in the jurisdiction of the former CRA. 8.B.b Packet Pg. 125 At t a c h m e n t : R S G C o n t r a c t - C o m p l e t e C o p y ( 1 0 7 0 : P r o f e s s i o n a l S e r v i c e s C o n t r a c t w i t h R S G ) Bernie Simon, Finance Director CITY OF GRAND TERRACE May 23, 2012 Page 3 B. Report of Financial Transactions to State Controller, consisting of worksheets summarizing and reorganizing data from the annual audit report and the CRA’s financial statements. It remains unclear what form of annual report, if any may be required of the Successor Agency but it is presumed that it will be roughly similar to the recent CRA reports. C. Report to the Legislative Body, which incorporates components of the above information as well as other statistics associated with assets held by the former CRA, accomplishments with project expenditures, and other information. 4. Other Work as Directed by Staff ENGAGEMENT BUDGET AND BILLING RATES RSG is proposing a budget of $13,500 for all services outlined herein, consistent with our budget for this work in prior years. The actual costs will be charged on a time-and-materials basis, with all work directed by the City Manager, Finance Director or Community Development Director. Our fee schedule is reflects our 2008 billing rates, and does not include the increase that went into effect in February 2012. RSG does not charge clients for travel or mileage (except direct costs related to field work/surveys), parking, standard telephone/fax expenses, general postage or incidental copies. However, we do charge for messenger services, overnight shipping/express mail costs and teleconferencing services. We also charge for copies of reports, documents, notices, and support material in excess of five (5) copies. These costs are charged back at the actual expense plus a 10% surcharge. RSG issues monthly invoices payable upon receipt, unless otherwise agreed upon in advance. Invoices identify tasks completed to date, hours expended and the hourly rate. Please let us know if you have any questions. We look forward to assisting the City. Sincerely ROSENOW SPEVACEK GROUP, INC. Jim Simon Principal Principal / Director $195 Senior Associate $160 Associate $140 Senior Analyst $110 Analyst $100 Research Assistant $90 Technician $70 Clerical $60 Reimbursables Cost + 10% 8.B.b Packet Pg. 126 At t a c h m e n t : R S G C o n t r a c t - C o m p l e t e C o p y ( 1 0 7 0 : P r o f e s s i o n a l S e r v i c e s C o n t r a c t w i t h R S G ) Page 9 of 11 EXHIBIT “B” SCHEDULE OF COMPENSATION I. AMOUNT OF COMPENSATION. For performing and completing all services pursuant to Exhibit “A” Scope of Services, is $ (see Exhibit A) per hour for a total amount not to exceed 13,500.00. II. BILLING. At the end of each calendar month in which services are performed or expenses are incurred under this Agreement, Consultant shall submit an invoice to the City at the following address: Bernie Simon, Finance Director City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 The invoice submitted pursuant to this paragraph shall show the: 1) Purchase order number; 2) Project name/description; 3) Name and hours worked by each person who performed services during the billing period; 4) The title/classification under which they were billed; 5) The hourly rate of pay; 6) Actual out-of-pocket expenses incurred in the performance of services; and, 7) Other such information as the City may reasonably require. III. METHOD OF PAYMENT. Payment to Consultant for the compensation specified in Section I, above, shall be made after the City Manager or designee determines that the billing submitted pursuant to Section II, above, accurately reflects work satisfactorily performed. City shall pay Consultant within thirty (30) days there from. 8.B.b Packet Pg. 127 At t a c h m e n t : R S G C o n t r a c t - C o m p l e t e C o p y ( 1 0 7 0 : P r o f e s s i o n a l S e r v i c e s C o n t r a c t w i t h R S G ) Page 10 of 11 EXHIBIT “C” The Consultant shall maintain throughout the duration of the term of the Agreement, liability insurance covering the Consultant and, with the exception of Professional Liability Insurance, designating City including its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants, as additional insured against any and all claims resulting in injury or damage to persons or property (both real and personal) caused by any aspect of the Consultant 's work, in amounts no less than the following and with such deductibles as are ordinary and reasonable in keeping with industry standards. It shall be stated, in the Additional Insured Endorsement, that the Consultant’s insurance policies shall be primary as respects any claims related to or as the result of the Consultant’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be non-contributory. Professional Liability Insurance $1,000,000/$2,000,000 General Liability: a. General Aggregate $1,000,000 b. Products Comp/Op Aggregate $1,000,000 c. Personal & Advertising Injury $1,000,000 d. Each Occurrence $1,000,000 e. Fire Damage (any one fire) $ 50,000 f. Medical Expense (any one person) $ 5,000 Workers' Compensation: a. Workers' Compensation Statutory Limits b. EL Each Accident $1,000,000 c. EL Disease - Policy Limit $1,000,000 d. EL Disease - Each Employee $1,000,000 Automobile Liability a. Any vehicle, combined single limit $1,000,000 The Consultant shall provide thirty (30) days advance notice to City in the event of material changes or cancellation of any coverage. Certificates of insurance and additional insured endorsements shall be furnished to City thirty (30) days prior to the effective date of this Agreement. Refusal to submit such certificates shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement. If proof of insurance required under this Agreement is not delivered as required or if such insurance is canceled and not adequately replaced, City shall have the right but not the duty to obtain replacement 8.B.b Packet Pg. 128 At t a c h m e n t : R S G C o n t r a c t - C o m p l e t e C o p y ( 1 0 7 0 : P r o f e s s i o n a l S e r v i c e s C o n t r a c t w i t h R S G ) Page 11 of 11 insurance and to charge the Consultant for any premium due for such coverage. City has the option to deduct any such premium from the sums due to the Consultant. Insurance is to be placed with insurers authorized and admitted to write insurance in California and with a current A.M. Best's rating of A-:VII or better. Acceptance of insurance from a carrier with a rating lower than A-:VII is subject to approval by City’s Risk Manager. Consultant shall immediately advise City of any litigation that may affect these insurance policies. 8.B.b Packet Pg. 129 At t a c h m e n t : R S G C o n t r a c t - C o m p l e t e C o p y ( 1 0 7 0 : P r o f e s s i o n a l S e r v i c e s C o n t r a c t w i t h R S G ) AGENDA REPORT MEETING DATE:June 12, 2012 Council & Successor Agency Item TITLE:Approve Contract for Audit Services PRESENTED BY:Bernie Simon, Finance Director RECOMMENDATION:Award Vavrinek Trine Day & Company a five year contract to provide auditing and accounting services. BACKGROUND: Rogers Anderson Malody & Scott, LLP has served as the City’s auditing firm since FY 2003-2004. The City decided to seek auditing proposals to ensure that the City was getting the best service level available and that the cost of such service level was reasonable. On May 8th the City Council appointed Mayor Pro Tem Garcia, Council Member McNaboe to an Ad Hoc Audit RFP review committee joining the City Manager and Finance Director to analyzed and interviewed (4) proposals for auditing services received. The committee evaluated RFP responses for a recommendation to the City Council. Proposals Received Eadie & Payne Rogers Anderson Malody Scott Vavrinek Trine Day White Nelson Diehl Evans DISCUSSION: The scope of services requested included: City Audit Successor Agency Audit (CRA) , as needed State Controllers Report-City -Gov code 53891 Street Report -Streets & Hwy code 2151-5 Agreed Upon Procedures -Sewer (new) Agreed Upon Procedures -Trash. Sewer (new) Attestation of Tax Allocation to CRA Housing Authority Audit, if needed (new) Single Audit (Federal Grants $500k+), if needed Firms were evaluated primarily on their technical proposal and secondarily on their price proposal. Key elements of the technical proposal consisted of: 8.C Packet Pg. 130 1)Minimum general requirements, such as independence and licensing 2)Firm qualifications and experience 3)Qualifications and experience of personnel to be assigned 4)Similar government engagements 5)Audit approach Key elements of the price proposal consisted of: 1)Total price 2)Price compared to estimated hours anticipated 3)Price compared to mix of professional staff proposed For the last five years (FY 2006-07 to FY 2010-11 -audits), the overall cost was $92,940, however, that excludes some of the current services being requested. Price is a factor of the hourly rates of the proposed mix of personnel to be assigned multiplied by the estimated hours estimated to complete the requested tasks. The proposal prices varied greatly due to the differences in hourly rates of personnel as well various estimation of job hours required. The Ad Hoc committee evaluated and scored the technical and price proposals submitted and interviewed all firms over the last two weeks of May. All firms met the minimum qualifications. Applicants were evaluated primarily on their technical knowledge and experience. The Ad Hoc committee identified the top two firms as Vavrinek Trine Day & Company and Rogers Anderson Malody Scott and recommends the accounting firm of Vavrinek Trine Day & Company for a five year contract to provide auditing and accounting services. Ranking Firm Price not to exceed (over 5 years) Price excl. Hsg Aud & Single Audit 1 Vavrinek Trine Day $246,144 $199,360 2 Rogers Anderson Malody Scott $129,240 $113,440 The auditor will be required to sign a standard professional services contract for a term of five years, with two one year options. The standard city professional services contract can be terminated with a thirty day notice. FISCAL IMPACT: Selection of Vavrinek Trine Day and Company will cost an average of $49,230 per year assuming all services are needed of which an average of $29,782 would be charged to the General Fund. If the housing authority audit and single audit are not needed then the average cost would be $39,872 of which an average of $26,107 would be charged to the General Fund. 8.C Packet Pg. 131 ATTACHMENTS: ·VTD Proposal -Technical ·VTD Proposal -Price ·Analysis of Price Final Two ·Consultant Services Agreement Audit Services -Draft APPROVALS: Bernie Simon Completed 06/04/2012 7:17 PM Finance Completed 06/04/2012 7:19 PM City Attorney Completed 06/05/2012 2:48 PM City Manager Completed 06/05/2012 10:38 PM City Council Pending 8.C Packet Pg. 132 VAVRINEK, T RIN E, DAY & COMI'ANY, 1.1.1> 1.~"ifiM ""hU, A ...... ~~t .. ~" Proposal to Provide Professional Auditi ng Services to the City of Grand Terrace Vavrinek, T rine, Day & Co., LLP 8270 Aspen Street Rancho C ucamonga, CA 9 1730 Partne r Contact -Kevin T . Pulliam, (909) 466-4410 Fax (909) 466-4431 Email: kpull iam@vtdcpa.com April 30, 20 12 8.C.a Packet Pg. 133 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Table of Contents Transmittal Letter Section I -Company Profile I. Licensed Certified Public Accountant Affinnation 2. Independent Standards of the GAO Affi nnati on 3. Overview of VTO 4. Record of Substandard Audit Work Affirmation 5. Similar Services Contracts 6. Firms Ex perience 7. Government Finance Officer's Association Secti on 2 -OtTer's Proposal 1. Complete Work Plan/Project Description 2. Proposed Audit Plan 3. Plans fo r th e City's Basic Financial Statements 4. Plans for the review of the CAFR 5. Single Audit 6. Statistical Sampling Techniques 7. Use ofEDP 8. Analytical Procedures 9. Laws and Regulations to Test Work 10. Understanding of the City's Internal Control 11. Testing of Compliance 12. Meetings Section 3 -Experience Staffi ng Plan Secti on 4 -References Appendix A - Peer Review Report Page 3 3 3 5 6 7 8 9 IO 16 18 18 19 19 19 19 20 20 20 21 33 34 8.C.a Packet Pg. 134 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Vavrinek, Trine, Day & Co., LLP Mr. Bernie Simon Finance Director City of Grand Terrace 22795 Barton Road Grand Terrace, CA 92313 Dear Mr. Simon: Ca tiljed Public Accountants April 30, 2012 VALUE THE DIFFERENce We are pleased to respond to the Request for Proposal for Professional Auditing Services for the City of Grand Terrace. We have addressed each of the specifications, as included in your Request for Proposal. Vavrinek, Trine, Day & Co., LLP (VTO) is a large regional finn in California. Our headquarters are in Rancho Cucamonga. OUf mailing address, phone number and fax number can be found on the cover to our response. VTO was founded in 1948. We feel that VTD is the best selection for the City of Grand Terrace. This proposal demonstrates our capability and commitment to serve. Vavrinek, Trine, Day & Co., LLP has provided governmental auditing services to over 300 governmental agencies on an annual basis for decades. We currently provide auditing services to numerous governments including counties, cities and special districts throughout California. We understand the requirements, as described in the Request for Proposal and understand that the City desires a timel y audit conducted in a professional manner. We are committed to perfonn our work within the City's strict timclines and to meet all of the requirements as specified in the req uest for proposal. Vavrinek, Trine, Day & Co., LLP has devoted a substantial amount of time and resources developing our governmental practice. Our governmental clients arc provided with efficient and timely audits. Our expertise in this industry has positioned us to be one of the leading firm s in governmental auditing throughout California. This investment of time and resources includes: • Providing in excess of 80 hours per year of governmental continuing professional education (CPE) to our staff working on city audits. • Attendance at national training sessions so that we can ask questions of leading OMB. GAO, and DIG's relating to all areas of governmental auditing. • Investing a significant amount of time in developing our understanding of new audit requirements, for example the American Recovery Reinvestment Act (ARRA). We regularly present to industry groups on new reporting and compliance requirements. 8.C.a Packet Pg. 135 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) • We retain key staff; as a result we are able to provide our clients with unmatched staffing consistency and well trai ned personnel. • Researching new professional pronouncements so that we are at the leading edge in preparing our clients to respond to all new requirements. • Devoting resources to a stri ct quality control program incl udin g the funding of a quality control department. As a result of our effort s Vavrinek, Trine, Day & Co., LLP pl aces within the top Cali fornia based CPA firms. We em ploy over 25 0 professionals and our seven offices are localed in California. Our offices are located in Rancho Cucamonga (company headquarters), Riverside, Sacramento, Pleasanton, Palo Alto, Fresno, and Laguna Hills. Our staff in Ihe Rancho Cucamonga office will have the responsibility in servicing the City of Grand Terrace. Our staff who will be assigned 10 Ihe City of Grand Terrace's audit are experienced governmental professionals that have managed numerous audits. Each of our staff has extensive experience that allows for a new outlook 10 the audit with innovative suggestions to improve quality and effi ciency. We be li eve that our references will show that we arc the best selection for the City of Grand Terrace. We have an extremely low percen tage of employee turnover and we are co nfident that we will provide the City of Grand Terrace with consistent staff over the contract period. We are commi tted to th e City of Grand Terrace and believe that our audit team is the best selection for the City. We hope that as you read through Ihis proposal, you recogni ze the philosophy of our firm whi ch is to provide each of our clients with exceptional service, ex perienced staff, and an audit approach that will fit your needs. Vavrinek, Trine, Day & Co, LLP is an Equal Opportunity Employer. Our dedication to quality, professional standards and service are unmatched in the industry. Thank you for providing us the opportunity to present our proposal. Should you have any questions, please feel free to call Kevin Pulliam, ~artner who is authori zed to make representations on behalf of the firm at (909) 466~44IO, email at kpulliam@vtdcpa.com or the mailing address which is detailed on the cover page. We understand the RFP in its enti rety, in cluding, without limitation, th e scope and nature of the work, all appendices, attachments, exhibits, schedules and ad dendum as applicable. Very truly yours, Vavrinek, Trine, Day & Co., LLP Kevin T. Pulliam Partner 2 8.C.a Packet Pg. 136 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 1 -Company Profile 1. VTO is properly licensed certified public accountant firm according to U.S. Government Accountability Office's (GAO) Government Auditing Standards Vavrinek, Trine, Day & Co., LLP is licensed to practice public accounting in the State of California and has complied with all applicable California State Board of Accountancy requirements. In addition. all of the key professional staff that will be assigned to the audit are also licensed to practice in the State of Cali fomi a and have complied with all applicable State Board of Accountancy standards. A copy of our most recent peer review has been included in the Appendix section. This quality control review included a review of specific government engagements. 2. VTD meets the independence standards of the GAO Vavrinek, Trine, Day & Co., LLP is independent of the City of Grand Terrace and its component units as defined by auditing standards generally accepted in the United States of America and the U.S. General Accounting Offices' Governmental Auditing Standards. 3. Overview of VTD Vavrinek, Trine, Day & Co. LLP-VrD VTD was established in 1948. Our finn offers a full range of services for several di fferent lines of businesses throughout California. Proudly, our governmental practice is a key to our firm's success. VTD has experienced a solid 64 years of growth and commitment to client service. Now with 35 partners and over 250 professional staffVTO is one of California's top CPA finns. VTO is a leader in providing audit and consulting and tax services to various industries induding but not limited to large regional governments, banking institutions, manufacturing and retail enterprises, and not for profit corporations. VTO is a "top 100" finn with a significant percentage of our practice devoted to the govcrnmental audit and consulting practice. As governmental auditing is our primary practice, we do not use governmental clients to fill our down time. Our governmental audit and governmental consulting practices provide a year-round clicnt base for VTO. VTO is organized into industry practice groups. In loday's regulatory environment it is necessary to specialize in specific industry practice areas so that our clients are provided with the highest quality service. In order to accomplish this we have structured our finn with the following industry practice groups: 3 8.C.a Packet Pg. 137 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 1 -Company Profile, (Continued) 3. Overview of VTD, (Continued) • Government • Non-Profit • SEC • Tax • Commercial • Banking • School Di stricts • Community Colleges Our Pro/es.'Iionul Staff VTD has a low percentage turnover of professional staff. Thus, our staff has a unique blend of experience, technical knowledge, and management expertise which can only be found in a tinn that has maintained consistency of staff. We continually strive to provide a work environment that encourages our stafr 10 develop and grow their professional career at VTD. We feci this is an important aspect of our practice that enables us to provide our clients with the highest quality service available. Professional Association.'! We arc members of the American Institute of Certified Public Accountants, the California Society ofCcrtified Public Accountants and we have registered with the Public Companies Accounting Oversight Board. In addition, our firm is a member of the AICPA 's Governmental Audit Quality Center. We are acti ve members in the Governmental Fi nance Officers Association (GFOA) and attend training scminars provided by GFOA. Several of our partners serve on the GFOA CAFR Special Review Committee. Tlte Rancho Cucamonga Office Our Rancho Cucamonga Office will have the responsibility of serving the City of Grand Terracc. This will enable us to meet all of the requirements within a timely and professional manner. All staff w ill that wi ll be assigned to serve the City of Grand Terrace will be full time VTD employees. We will not use part-time employees or sub contractors for your audit. The proposal is neither a joint venture nor a consortium. The Finns Government practice group is located within the Rancho Cucamonga office. The Govemment practice group has 25 professional staff that are fully devoted to audits similar to the City of Grand Terrace. 4 8.C.a Packet Pg. 138 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 1 -Company Profile, (Continued) 3. Overview of VTD, (Continued) The ranges of activities performed by our firm and the Rancho Cucamonga office include: • Governmental auditing and consulting -VTO currently provides services to more than 300 governmental agencies throughout Califomia, in cluding the County of Orange, the City of Palmdale, the City of Santa Clara and the City of Laguna Niguel. • Banking -VTD currently provides auditing services to more than 70 independent banks throughout Cali fornia. Our banking clients have assets ranging from $50 million to in excess of $3 billion dollars. • Commercial -VTO is a leader in all areas including that of providing auditing and consulting services to commercial companies. Companies chose VTD for professional services from inception to maturity. • Tax -VTD has a commitment to serve all clients. Our commitment to our clients includes offering professional tax preparation and planning services. Each of our offices have tax partners with a complete tax practice to meet the needs of our clients. • Not for Profit -VTD provides services to several large non for profit entities such as the Los Angeles County Fair Association. CompallY Officers The firm is structured as a partnership comprised of 35 partners and is di rected by a managi ng partner and separate managing partners for each office. Finn Managing Partner: Mr. Ron White, CPA (Rancho Cucamonga Office) Office Managing Partners: Rancho Cucamonga: Riverside Pleasanton: Pa lo Alto: Fresno: Laguna Niguel: Sacramento Mr. Ron White, CPA Mr. Ron White, CPA Mrs. Terry Montgomery, CPA Mr. Richard Blake, CPA Mr. Bill Williams, CPA Mr. Ken Johnson, CPA Mr. Ron White, CPA 4. VTD does not have a record of substandard audit work Vavrinek, Trine, Day & Co., LLP does not have a record of substandard audit work. 5 8.C.a Packet Pg. 139 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 1 -Company Profile, (Continued) 5. Descriptions of work performed for other agencies with similar services VTD has provided similar services for several other jurisdicti ons with work that is simi lar to that which is requested by the City' of Grand Terrace. We have provided a li sting of governmental entities with the various types of services perfanned for each. Specific contact infonnation for each entity is located in the References section. City of Palmdale: The City of Palmdale is a general law city of the State of California and is located in the northern part of Los Angeles County. The City is 60 miles north of Los Angeles situated in the high desert. The City currently occupies a land area of 104 square miles and serves a population of 14 5,468. The population has increased 1,090% since (he 1980 population of 12,227 . There are eighty-eight cities in Los Angeles County with a total population of 10.3 million. Palmdale is the eighth largest city in the county. Audits: City o f Palmdale -Award winning CAFR Audit Single Audit Redevelopment Agency I'lousing Authority Community Facilities Districts and Assessment Districts The City has received th e GFOA award for each year under contract with VTD. City of Call1arillo: The City of Camarillo is a thriving community of over 66,000 in the heart of Ventura County. Situated on the Oxnard Plain just nine miles from the Pacific Ocean. Audits: City of Camarillo Comprehensive Annual Financial Report -GFOA Award; VTD drafted the CAFR OMS A-133 Single Audit Camarillo Community Development Center Camarillo Ranch Foundation, Inc. The City has received th e GFOA award for each year under contract with VTD. 6 8.C.a Packet Pg. 140 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 1 -Company Profile, (Continued) 5. Descriptions of work performed for other agencies with similar services, (Continued) City of P;lramount: Before Paramount became a city in 1957, the area was made up of two sma ll communities called Hynes and Clearwater. Today, Paramount is a uniquely dynamic, attractive, and we ll-run municipality characterized by a balanced combination of residential, industrial, and commercial developments. Audits: City of Paramount CAFR Paramount Redevelopment Agency Single Audit 6. Our Experience As we have noted VTD has experience with city governments. The key components to OUf success include properly trained slaff, assignment of staff with experience, timely communication in all aspects of the audit, planning, and understanding how to structure each audit to ensure efficiencies are achieved. VTD's success in retaining our clients, including our city governments is due to our commitment to outstanding quality, time ly completion of work and our ability to retain key staff. Each of these elements allows VTD to be a leader in providing services to our large regional governments. The City will not have to train our audit team. Each of the auditors also has a detailed understanding of the interaction of different internal control systems and the strict timelines that are required to complete each aspect of the audit. VTD staff also attends national training sessions, such as the annual AICPA National Governmental Accounting and Auditing Update, so that all of the key staff assigned to the City's audit understands both local as well as national trends and issues. 7 8.C.a Packet Pg. 141 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 1 -Company Profile, (Continued) 6. Our Experience, (Continued) Our commitment to client .'iervice VTD will not add clients that cannot be properly served. We have managed our growth to ensure that new cl ients recei ve experienced staff and quality audits and to ensure that existing clients do not experience a decline in service when new clients are added. To accomplish this VTD will on ly proposes on clients when key staff have been trained, possess on the job experience to act as the in charge auditor, and when staffing levels allow for the addition of the new work. We are extremely confident that all of OUf references will note that their service level has not diminished over the life oftbe contract. VTD has reviewed the requirements of the City of Grand Terrace and determined that your City will be properly served with experienced and well trained staff. We have also detennined that our staffing schedule allows for VTD to meet and/or exceed all timelines as established in the request for proposal. We are also confident that the City of Grand Terrace will continue to be able to act as a referenc e for VTD stating that the auditors were experienced, all aspects of the audit were professionally handled, and that all timelines were met. Conducting single audits VTD perfonns more than 250 single audits annually within its governmental practice. Our ex perience with single audits for our clients is vast. Our single audits range from $500,000 to over $700 million in federal expenditures. 7. Assisting local governmental units in obtaining the Government Finance Officer's Association (GFOA) "Certificate of Achievement fo r Excellence in Financial Reporting." Many our clients participate in the Government Finance Officer's Association (GFOA) "Certificate of Achievement for Excellence in Financial Reporting" program. VTD has proven that we can not on ly meet our client's expectations in regards to a quality product within GFOA requirement, but we have also proven that we can meet or exceed all time lines established by our clients. 8 8.C.a Packet Pg. 142 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 2 -The work plan and timetables 1. Complete \Vork Plan/Project Description Scheduling Dates fo r the interim audit: April-June Dates fo r the final audit: to be agreed upon. Breakdown of audit Itours by!,laff Pre-Audit Interim Final Planning Audit Audit Total Partner 4 8 20 32 Manager 6 8 26 40 Supervisor 8 12 80 100 Senior 50 58 108 Staff 40 76 11 6 Clerical 2 25 27 Total 18 120 285 423 Level o/staff and "IImber of IlOurs as.figned 10 each segment ,,-, Man3~ SUl!!:rvisor Senior Staff Clerical T(I(al City Audit " " .. .. .. " ,2< [{ede,·dopl11cntlSuccc5.'K>r A~.'cncy 4 4 8 " " 2 " Huusing Authority 4 4 8 " " 2 42 AUP· &wer bi!1inlP"'colleclion~ 2 2 4 , , 2 " AUP · Tra.~h fr~nchi5e 2 2 4 8 8 2 26 i\n~-statjon uf Ta~ Allocation to eRA 2 2 , , Single Audit · per major program 2 4 8 " 2 32 Street Report 2 4 6 " Stale CnntruUers Report · City 2 6 , 14 Tul~ls 32 40 '00 108 '" 27 423 9 8.C.a Packet Pg. 143 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 2 -The work plan and timetables, (Continued) 2. Our Proposed Audit Plan OUf audit plan for each of the fi scal years in volves six (6) stages for each audit. These stages are: Stage I, Planning Stage 2, Risk Assessment Stage 3, Preparation of the overall audit plan Stage 4, Conducting the Interim Audit Stage 5, Conducting the Final Audit Stage 6, Reporting Stage /, Planning VTD wi ll meet with key staff to plan the audit services for the year. These meetings will discuss all audit issues and the proposed interim work plan. During thi s phase, we will accompli sh: • Identifying the key personnel and contacts in the Finance Department and other departments. • Identify the City's significant classes of transactions and business processes. • Obtain an understanding of the risk areas. • Developing an understanding of unusua l transacti ons or events that have occurred during the fi scal year, • Formalizing logistics. • Finalizing the time frames for interim fieldwork. Stage 2, Risk Assessment Based upon the infonnation obtained in the plalUling meetings VTD will perform a risk assessment as required by Statements on Auditing Standards (SAS) to be used in the preparation of the overall audit plan. As part of thi s risk assessment we will perfonn the following: 1. Obtain an understanding of the entity and its environment and its ri sks. 2. Obtain an understanding of the entity's internal controls. 3. Preliminary analytica l review, determination of preliminary materiality levels. 4. Analysis of know misstatements, if any. 10 8.C.a Packet Pg. 144 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 2 -The work plan and timetables, (Continued) 2. Our Proposed Audit Plan, (Continued) Stage 2. Risk Assessment. (Continued) 5. Consideration of risk of material misstatement at the individual account balance, class of transactions and di sclosure level. 6. Assessing the risks of material misstatement at both {he financial statement and relevant assertion levels. Stage 3. Preparation o{the overall audit plan Once the planning and ri sk assessment process are complete an overall audit plan wi ll be prepared. The plan will specify each audit task, staffing assignments, timelines, and due dates. The plan will also break down the work assignments between interim and final audit timelines. The audit plan will include the transaction cycles which have been selected for internal control testin g and those fo r which only the detailed walk through will be performed. Once the audit plan has been completed the prepared by client (PBC) requirements and the responsibili ties of the auditor document will be prepared. The document listing will be detailed by specific task and will include the due dates and names of the persons responsible for each task. We will also prepare: The preliminary materiality guidelines, the audit programs, including consideration of: • Identification of areas where special audit considerations are necessary. • Design of further audit procedures to reduce risk if considered necessary. • The development of expectations for analytical procedures, tirnelines, and assignment of all audit responsibilities. Once these tasks have been completed we wi ll meet with the City to ensure that all dates and requirements have been met and to schedule the interim and final work with the various departments and agencies of the City. 11 8.C.a Packet Pg. 145 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 2 -The work plan and timetables, (Continued) 2. Our Proposed Audit Plan, (Continued) Stage 4, the Interim Audit OUf interim fieldwork dates will occur during the time frames from April-Junc. The specific weeks will be determined during the planning meeting and preparation of the audit plan process. O UT interim work will include the following: We wi ll obtain an understanding of the City's internal control structure starting with: 1. Defining the City's objectives and strategies and related business risks. 2. Obtaining an understanding of the Citys's internal control environment (tone at the top): • Communication and enforcement of integrity and ethical values • Commitment to competence • Participation of those charged with governance • Management's philosophy and operation style • Organizational structure • Assignment of authority and responsibility • Human resource policies and practices 3. The City's risk assessment process. 4. Internal contro l communication process. 5. Internal control monitoring process. 6. Any industry, regulatory or other factors. This understanding will be accomplished through the use of: I. Inquiry of management and others within the City. 2. Observation and inspection. 3. Review of external infonnation from rating agencies, and other external sources. 12 8.C.a Packet Pg. 146 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 2 -The work plan and timetables, (Continued) 2. Our Proposed Audit Plan, (Continued) Stage 4, the Interim Audit. (Continued) We will also obtain an understanding of the design and implementation of the financial reporting system to understand the fo llow of infonnalion for: 1. Each class of transactions that is significant to the financial statements. 2. The procedures within both automated and manual systems, by which those transactions are initiated, authorized, recorded, processed, and reported in the financial statements. 3. The related accounting records, whether in electronic or manual supporting information, and speci fie accounts in the financial statements involved in initiating, authorizing, recording. processing and reporting transactions. 4. How the infonnation systems captures events and conditions other than classes of transactions that are significant to the financial statements. S. The financial reporting process used to prepare the City's financial statements, including significant accounting estimates and di sclosures. Our focus will also involve: • Understanding and documenting the financial reporting process. • Documenting infonnation systems and related computerized data processing controls. • Identifying the now of information and internal control involved in various key processes including, investment management, procurement, disbursements, payroll, treasury operations, debt/capital management, and cash receipts. To accomplish these tasks we will use client accounting manuals, inquiry, observation, checklists and internal control questionnaires. During the interim time frame each of the signifi cant internal control systems will be evaluated to obtain sufficient knowledge of the design and implementation of key controls and to detennine if a test of controls will result in audit efficiencies. 13 8.C.a Packet Pg. 147 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 2 -The work plan and timetables, (Continued) 2. Our Proposed Audit Plan, (Continued) Stage 4, the interim Audit. (Continued) • Planning of the Single Audit including the distribution of questionnaires, conducting inquiries, reviewing documentation and detennining major programs. Tn addilio~ in order to assist the City in achieving its Single Audit reporting timeline, we wi ll begin conducting fieldwork for those federal programs identified as major as a result of our preliminary risk assessment. • Identifying laws and regulations that are applicable to the City of Grand Terrace and its component units. To accomplish these tasks we will use client documents, inquiry, observation, checklists and internal control questionnaires. • Providing the parameters required to commence analyzing financial fluctuations in the operating results of the City of Grand Terrace. • Formulating audit procedures and related audit programs that will be used during the tinal segment of the audit process. Testing the effectiveness of internal controls will be accomplished for the significant internal controls systems for which we plan to place reliance. To gain efficiencies our control testing will be structured so that it can be used for each of the audits we will perform. Other areas to be completed at the interim audit include SAS No. 99 interviews and documentation. Discuss workable solutions for potential findings that have been identi fied and communicated to the City during the audit process 14 8.C.a Packet Pg. 148 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 2 -The work plan and timetables, (Continued) 2. Our Proposed Audit Plan, (Continued) Stage 5, the Final Audit We will commence our final fieldwork as soon as City of Grand Terrace has sufficientl y closed their accounting records. During thi s phase, we will perform substantive audit procedures on the year- end statement of net assets and fund balances, revenue and expenditure/expense accounts. We will use a variety of audit procedures which may include outside confirmations, statistical sampling, and detailed testing of schedules, analytical review, inquiry, and observation. Stage 6. the Reporting Phase At the end of the audit process we will meet with key staff to cover the following: • Discuss improvements for subsequent years audit plan, • Meet with the Audit Committee to present the result s of the audit, • Communicate with those charged with Governance. We do not believe in surprises. Although the reporting phase involves a recap of the process we will be in constant communication regarding the each aspect of the audit throughout the entire process. You will not have any surprises at the end of the audit. Individual or unique aspects that apply to each of the required audits and/or services will be described within the next section. We have also prepared a time schedule for each of the components of the audit that is structured to meet and/or exceed all time requirements of the City of Grand Terrace. 15 8.C.a Packet Pg. 149 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 2 -The work plan and timetables, (Continued) 3. Plan for the audit of the City's basic financial statements The City of Grand Terrace As noted above, the six phase audit process will be used for conducting the audit of the City's basic fi nancial statements. Meetings will be scheduled wi th the key contacts in each department, to allow for questions from the departments, provide for a summary of the overall audit process and covcr key dates to ensure all City timelincs are met. The meetings will also provide each department with a listing of interviews that wi ll be necessary so that each can be scheduled. Di scussions wi ll al so include key audit areas, risks and any other known issues re lating to the audit. We anticipate conducting these meetings with the: • City Manager'Office • 'nfonnation technology • Utility billing and receipting • Procurement • Human Resource/Payroll • Risk Management As noted in the audit plan we will obtain documentation of the understanding of the City and its environment, includin g the internal controls. Testing wi ll be accomplished for the internal controls systems for which we plan to place reliance. These internal control systems and key processes include, but are not limited to: • The Revenue Collection cycle • Investment management • Debt management • Financial reporting • Year end closing • Budgeting • Risk management • Human Resource, payment of employees 16 8.C.a Packet Pg. 150 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 2 -The work plan and timetables, (Continued) 3. Plan for the audit of the City's basic financial statements, (Continued) The City of Grand Terrace, (Continued) • IT Controls, relating to all aspects oflhe audit • User access • Security • Backup and recovery • System interfaces • Fraud Prevention • Others that will be identified during our audits Other items that will be considered include: • Testing of the C ity's key internal control system • Interacti on and coordination between key City Departments. • Analysis orthe City's fraud prevention program. • And proactive discussions regarding upcommg professional pronouncements and standards. If requested, VTD will also provide guidance to the City regarding the City's participation in the Certificate Program, including guidance concerning financial reporting formats consistent with GFOA's 2005 "Governmental Accounting, Auditing and Financial Reporting Using the GASB 34 Model" text, as amended, and concerning the implementation of statements, interpretations and technical bulletins issued by the Governmental Accounting Standards Board. VTO will also keep the City appraised of changes in the GFOA Certificate Program's Special Rev iew Committee Checklist. We will meet with the City as a fin al wrap up to cover any outstanding items and prepare the appropriate presentations. 17 8.C.a Packet Pg. 151 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 2 -The work plan and timetables, (Continued) 4. Award Winning CAFR If requested, VTD will review the City's CAFR in accordance with the GFOA Special Review Committee Checkli st. In addition the CAFR will be subject to detailed levels of review including; • The engagement partner review • The second partner review • And a final Quality Control check Each of the reviewers has extensive experience with the requirements of the GFOA award program, and each review will be perfonned by a VTO staff member who participates on the GFOA Special Review Committee. 5. The Single Audit We will use the audit plan methodology as previously noted. We will obtain an understanding of the City's procedures fo r compiling and testing the Schedule of Expenditures of Federal Awards (SEFA). VTD will use the prior single audits to assist in the determination of the June 30, 2012 major programs. A risk assessment will be performed in accordance with OMS Circular A-1 33. Each applicable compliance requirements of the major programs will be tested as required by OMS Circular A-l33. These include testing of the required internal control systems and compliance testing of the applicable 14 compliance requirements as summarized in the single audit compliance supplements. The final phase of the single audit involves the audit of the Schedule of Federal Financial Assistance (SEFA) and the preparation of the Data Collection Form. VTD will conduct meetings with each applicable department when their segment of the audit testing has been completed. All proposed findings will be reviewed with the appropriate departments. VTD has provided several training sessions reiating to the unique reporting issues for the American Recovery and Reinvestment Act (ARRA). VTD will work with the City to ensure that all ARRA reporting elements have been addressed. 18 8.C.a Packet Pg. 152 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 2 -The work plan and timetables, (Continued) 6. Sample sizes and use of statistical sampling techniques Sample sizes wi ll differ depending upon the area under audit. Generally a sample size of 40-60 will be used for areas where we plan on placing reliance on the internal control s tructure. 7. Extent of use of EDP in engagement EDP software will be used in the analysis of the City's transaction activity, including, but not limited to disbursements, payroll, utility billings, inventory, capital asset depreciation, etc. In addition, audit software will be utilized for work paper storage. 8. Type and extent of analytical procedures to be used in engagement Analytical procedures are an important part of the audit process. Analytical procedures will be used in several areas including but not limited to aud it planning, testing of year end balances such as depreciation expense, revenue analysis, expense/expenditure analysis, internal service fund charges, etc. 9. Approach to be taken in determining laws and regulations that will he suhject to test work We will review the laws and regulations covering the City's grants and major programs as part of the Single Audit testing. Based upon our inquiry with City staff, review of the City's municipal code, review of administrative policies, etc. we will determ ine the relevant laws and regulations that wi ll be subject to additional test work. 19 8.C.a Packet Pg. 153 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 2 -The work plan and timetables, (Continued) to. Approach to be taken to gain and document an understanding of the City's internal control Our approach to gain an understanding of the City's internal control structure will be obtained by reviewing the City's policy and procedures handbooks, review of the City's municipal code, review of administrative policies and procedures, and based upon our inquiry with City staff. Tn addition we will use governmental internal control questionnaires to assist m our documentation of the internal control structurc. Further we will conduct a walk-through and observe the work flow as it relates to key business processes including but not limited to: payroll, budgeting, financial management and investments, revenue management and cash receipts, procurement and disbursements, information technology. ri sk management and capital asset management. 11. Approach to be taken in drawing audit samples for purposes of tests of compliance Auditor judgment will be used in selecting our audit samples for test of compliance work. The majority of the testing of compliance will be centered around the single audit testing of the direct and material elements for the major programs. 12. Meetings VTD shall conduct regular progress report meetings with the Finance Director or his designee on the conduct of the work required under this contract as deemed appropriate. Either the Finance Director or VTD may request a meeting at any time during the term of this contract. 20 8.C.a Packet Pg. 154 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 3 -Experience STAFFING PLAN- A. Organization Resumes: Engagement Partner: Mr. Kevin T. Pulliam, CPA Audit Partner Education: Bachelor of Science in Economics, Accounting Concentration Cali fo rnia Stale Polytechnic Uni versity, San Luis Obispo, California Clients Served Counties • City of Manhattan • Inland Empire Public • County of Modoc Beach Facilities Corporation • County of Orange • Ci ty of Moorpark • San Bernardino • County of Riverside • City of Oxnard County Public • County of San • City of Pacific Grove Financing Authority Bernardino • City of Palmdale • Tri·Cit y Mental • County of Sacramento • City of Paramount Health • Count y ofYcntura • City of Piedmont • Palmdale Civic • County of Yolo • City ofPlacenlia Authority • Ci ty of Rancho Palos • Palmdale '"lousing Citics Verdes Authority • City of Arroyo • City ufSan Jacinto • San Bernardino Gmnde • Ci ty of San Ramon Associated • City of Brentwood • City of South EI Governments • City of Del Mar Monte • Water Facilities • City of Desert Hot • City of South Gate Authority Springs City of Taft • Ventura County Air • • City of Dublin City of Yucaipa Pollution Control • • City of Glendale District • City of Greenfield Special Districts and • OMNITRANS City of Grand Terrace Other Govc..-nmental • Chino Valley • • City of Huntington Agencies Independent Fire Park • Arrowhead Regional District City of La Palma Medical Center • South Bay Regional • City of lake Forest • Riverside County Communication • • City of Lawndale Regional Medical Authority City of Madera Center • Riverside County • • City of Malibu • Glendale Water & Waste Management Power 21 8.C.a Packet Pg. 155 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 3 -Experience, (Continued) A. O rganization Resumes, (Continued): Engagement Partner: Mr. Kevin T. Pulliam, CPA Audit Partner, (Continued) Training: • AICPA National Update, Governmental Accounting and Auditing Conference • AICPA Nat ional Update, Healthcare Conference • SAS 99, Fraud Training • Yellow Book Standards • Auditing Debt • Single Audits • Internal control documentation and testing • Accounting and Auditing Updates • Audits of HUD assisted projects • New Auditing Standards 103, and 11 2, and the suite of 104-11 1 (Risk Assessment Standards) • Attendance at the State Controllers Annual Conference with County Auditors on an annual basis • Attendance and Presenter at the SLate Association of County Auditors annual conferences Mr. Pulliam presents regularly to industry groups on audit standards, single audits and other governmental topics. Mr. Pulliam is also a presenter for the annual training sessions provided to our large regional governments. Experience in governmental accounting/auditing Mr. Pulliam has over 25 years of experience with governmental accounting and auditing. Mr. Pulliam is the lead partner for the State and Local Government Practice Group within VTD. He is also the engagement and cl ient service partner for numerous governmental agencies. Experience in conducting single audits. audit.\· of the general purpose financial statements fOr slate or large local governments As noted above Mr. Pu lliam is the engagement partner for several large regional governments, city governments and special districts. Many of these governments' single audits with federal expenditures ranging fr om $500,000 to approximately $700 million. Memberships on the GFOA Certificate Program Special Review Committee Mr. Pulliam is the key second review partner for all GFOA participants. Mr. Pulliam is a member of GFOA Certificate Program Special Review Committee. 22 8.C.a Packet Pg. 156 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 3 -Experience, (Continued) A. Organization Resumes, (Continued): Engagement Partner: Mr. Kevin T. Pulliam, CPA Audit Partner, (Continued) Experience in perfOrming audits of enterprise fund,-or component lInits controlled bv slale or large local governmental units Mr. Pulliam's client base includes several enterprise fund and component unit audits that are controlled by large governmental units. These range from large redevelopment agencies, governmental pensions, regional hospitals, fin ancing authorities, and public utilities. 23 8.C.a Packet Pg. 157 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 3 -Experience, (Continued) A. Organization Resumes, (Continued): Partner: Mr. Roger Alfaro, CPA Audit Partner Education Bachelor of Science -Business Administration California State University, San Bernardino, California Clients Served Counties Special Districts and • County of Riverside Other Governmental • County of San Agencies Bernardino • Chino Valley • County of Independent Fire Sacramento District • County of Ventura • Arrowhead Regional • County of Orange Medical Cenler • County of Sbasta • Riverside County • County of Modoc Regional Medical Center Cities • San Bernardino • City of Laguna Associated iguel Governments • City of Camarillo • First 5 -Orange • City of Agoura Hills County • City of Glendale • First 5 -Riverside • City of Gonzales • First 5 -Los Angeles • City of Huntington • Ventura County Park Transportation • City of Paramount Commission City of Rancho Palos • San Mateo County • Verdes Transit District City of Burbank • Santa Clara Valley • • City of Modesto Transportation Authority • Alameda County Transportation Commission • Alameda County Transportation Improvement Authority • Ventura County Air Pollution Control District • Ventura County Redevelopment Agency • Yucaipa Valley Water District • Glendale Water and Power • John Wayne Airport • Sacmmento International Airport • Riverside County Waste Management • Tri·City Mental Heahh 24 8.C.a Packet Pg. 158 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 3 -Experience, (Continued) 2. Organization Resumes, (Continued): Partner: Mr. Roger Alfaro, CPA Audit Partner, (Continued) Training: • • • • • • • • • • • AICPA National Update, Governmental Accounting and Auditing Conference AICPA National Update, Healthcare Conference SAS 99, Fraud Training Yellow Book Standards Auditing Debt Single Audits rntcma l control documentation and testing Accounting and Auditing Updates Audits of HUD assisted projects New Auditing Standards 103, and 11 2, and the suite of 104·111 (Risk Assessment Standards) Attendance at the State Controllers Annual Conference with County Auditors on an annual basis Attendance at the State Association of County Auditors annual conferences • Is involved with developing in-house and external training materials. Experience in governmental accollnting/auditing: Mr. Alfaro has been conducting audits of governmental entities for over thirteen years. His experience includes counties, cities, redevelopment agencies, financi ng authoriti es, public utilities, transit authorities, airports and the single audits. Prior to VTD, Mr. Alfaro worked for a "Big 4 Accounting Firm" specializing in governmental audits and attestation projects. In addition, he provided audit and attest services to government, not·for·profit entities and manufacturing industries. 25 8.C.a Packet Pg. 159 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 3 -Experience, (Continued) A. Organization Resumes, (Continued): Partner: Mr. Roger Alfaro, CPA Audit Partner, (Continued) Experience in conducting single audits, audits of the general purpose financial statements fOr state or large local governments Mr. Alfaro has conducted single audits and the audits of basic financial statements for several local governments whose assets exceed $1 billion. Mr. Alfaro has served as a partner on large regional governmental audits including but not limited to; the County of Orange, John Wayne Airport, Sacramento International Airport, County of Sacramento, County of Ventura and County of Riverside. Experience in assisting stale or large local governmental units in obtaining the GFOA "Certificate of Achievement {Or Excellence in Financial Reporting" Mr. Alfaro has advi sed and assisted many clients with disclosure and financial reporting requ irements pursuant to the GFOA certificate program. Many of Mr. Alfaro's clients have reports prepared in compli ance with the requirements of this program. including the County of Riverside, County of San Bernardino, San Mateo County Transit Di strict, and Ventura Valley Transportation Authority. Memberships on the GFOA Certificate Program Special Review Committee Mr. Alfaro is a member of the GFOA Certificate Program Special Revi ew Committee. Experience in performing consent reviews tor state or large local governmental units VTO has experience in performing consent reviews. Experience ill perfOrming audits of enterprise fUnds or component units controller by state or large local governmental lInits Mr. Alfaro has conducted several audits for enterprise funds and/or component units controlled by large local governmental units. Such audits have included; governmental pension plans, financing authorities, public utilities, county hospitals, first 5 commissions and redevelopment agencies. Amliations Member of the American Institute of Certified Public Accountants 26 8.C.a Packet Pg. 160 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 3 -Experience, (Continued) A. Organization Resumes, (Continued): Ms. Diana Acosta, CPA Audit Manager Education Bachelor of Science -Business Administration. emphasis in Accounting Cali fornia State Un iversity, San Bernardino, California Clients Served Counties • City of Gonzales • County of Riverside • City of Huntington • County of San Park Bernardino • City of Paramount • County of Orange • City of Rancho Palos V crdes C ities • City of Burbank • • • • • • City of Laguna • City of South El Niguel Monte City of Palmdale • City of Placentia City of La Palma • City of Manhattan City of San Jacinto Beach City of Desert Hot • City of Lawndale Springs City of Glendale Training: • • • • • • • • SAS 99, Fraud Training Yellow Book Standards Auditing Debt Single Audits Tntemal control documentation and testing Accounting and Auditing Updates NewGASB's New Auditing Standards Special Districts and Other Governmental Agencies • Chino Valley Independent fire District • Arrowhead Regional Medical Center • Riverside County Regional Medical Center • Tri-City Mental Health 27 8.C.a Packet Pg. 161 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 3 -Experience, (Continued) A. Organization Resumes, (Continued): Ms. Olana Acosta, CPA Audit Manager, (Continued) Experience in governmental accounting/auditing Ms. Acosta has over thirteen years of experience working with governmental clients. Her primary responsibilities include actin g as the in charge auditor fo r large regional governments. Ms. Acosta specializes in municipaliti es which include Cities, Counties and large Component Units such as Redevelopment Agencies. Ms. Acosta understands the working environment in both cities and large regi onal governments. Experience in mana~il1g single audits, audits of the general purpose financial statements for state or large local governments Responsibil ities include working as the in charge auditor ror several cities and counties, Experience in as,\'is!ing stale or large local governmental units in obtaining the GFOA "Certificate ofAchievemenr lOr Excellence ;n Financial Reporting" Responsibilities incl uded taking comments rece ive d rrom GFOA and working with clients to ensure proper reporting in the subsequent year. 28 8.C.a Packet Pg. 162 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 3 -E xperience, (Continued) A. Organization Resumes, (Continued): Mr. Kyle Stuckey Audit Supervisor Education Bachelor of Science in Accounting Western Washington University, Bell ingham, Washington Clients Served Counties Special Districts and • County of Orange Other Governmental • County o f San Agencies Bernardino • Sacramento • County of Ventura Airport • County of • San Bernardino Sacramento Associated • County of Modoc Governments County of • Yucaipa Valley Riverside Water Distri ct • Chino Valley Cities Independent Fire • City of Greenfield D istrict • City of Camarillo • Ventura County • City of San Air Pollution Jacinto Control District • City of Folsom • Yolo County • City of Palmda le Emergency • City of Placenti a Communications • City of Paramount Agency City of South • Arrowhead • Gale Regional Medical Center • • • • • • • Riverside County Regional Medical Center Orange Counly Waste & Recycling Santa Clara Valley Transportati on Authority Y ucaipa Valley Water District John Wayne A irport South Bay Regional Communications Authori ty Sacramento Public Library 29 8.C.a Packet Pg. 163 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 3 -Experience, (Continued) A. Organization Resumes, (Continued): Mr. Kyle Stuckey Audit Supervisor, (Continued) Training • SAS 99, Fraud Training • Yellow Book Standards • Auditing Debt • Single Audits • Tntemal control documentati on and testing • Accounting and Auditing Updates • Audits of HUD assisted projects • Auditing Standards 103, and 11 2, and the suite of 104-111 (Risk Assessment Standards) Experience in governmelllal accoul1linglouditing Mr. Stuckey has been with Vavrinek, Trine, Day & Co., LLP since January 2008. Hi s experience in audits includes serving governmental agencies including but not limited to cities, redevelopment agencies, counti es and special di stricts. Experience in conducting single audits. audits of the general purpose financial statements for state or large local governments Mr. Stuckey's responsibilities in clude in-charge duties on numerous governmental agency audits and the single audits, including but not limited to: • • • City of San Jacinto Chino Valley Independent Fire District as the in-charge senjor Consolidated Fire Agenci es of the East Valley as the in-charge senior Experience in a.\·sisting slale or large local governmental units in obtaining the GFOA "Certificate of Achievement for Excellence ill Financial Reporting" Mr. Stuckey has assisted many clients with disclosure and financial reporting requirements pursuant to the GFOA certifi cate program. Experience in pertorming audits of enterprise fimds or component units controlled by state or large local governmental units In addition, hi s experience includes serving on the audits of Sacramento County Airport, Yucaipa Valley Water District, and Arrowhead Regional Medical Center. 30 8.C.a Packet Pg. 164 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 3 -Experience, (Continued) A. Organization Resumes, (Continued): Mr. Shawn Phillips Senior Auditor Education Bachelor of Science in Accounting Azusa Pacific University, Azusa, California Clients Served Counties • San Gabriel Basin • Desert Recreation • County of Water Quality District Humboldt Authority • Coachella Valley • County of Glenn • San Diego Port Mosquito and • County of Santa Authority Vector Control Cruz • City of Inglewood District • County of Omnge Transient • Los Angeles Occupancy Ta~ Community College Cities • City of Indio Foundation • City of West Transient • San Bernardino Covina Occupancy Tux Financing Authority • Cit y of Maywood • City of Rancho • Inland Empire • Cit y of Cypress Mirage Transient Public Facilities • City of Placerville Occupancy Tax Corp. • City of EI Segundo • Moulton Niguel Non-Profits • City of Lake Forest Water District • Colette's Children's • City of Tormnce • Bighorn-Desert Home • Cit y of Maywood Vicw Water • Orange County • City of Inglewood Agency ConselVation City of Villa Park • Yucaipa Valley Corps. • City of Costa Mesa Water District • Specialty Coffee • City of Lomita • Beaumont Basin Association of • Watermaster America • City of Hayward • Riverside County • IlAAS Avocado • City ofWhillier Abandon Vehicle Board Special Districts and Abatement • Kiwanis Other Governmental Authority • The Pegasus School Agencies • Southern California • St. Jolms Association of Episcopal School • OCTA OCTA·TDA Governments • • San Diego • LA MctroTDA Association of • Orange Counry Fire Governments Authority 31 8.C.a Packet Pg. 165 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Section 3 -Experience, (Continued) A. Organization Resumes, (Continued): Mr. Shawn Phillips Senior Auditor, (Continued) Trainim.J.: • ,SAS 99, Fraud Training • Yellow Book Standards • Auditing Debt • Single Audits • Internal control documentation and testing • Accounting and Auditing Updates • New Auditing Standards 103, and 11 2, and the suite of 104-11 1 (Risk Assessment Standards) Experience in governmental accounting/auditing Mr. Phi llips has over three years of experience working with governmental cl ients. His primary responsibilities include acting as the in charge auditor for large regional governments. Mr. Phillips specializes in County government including large enterprise fund audits which are reported as component uni ts. Mr. Phillips understands the working environment in large regional governments. Experience in conduction single audits. audits of the general purpose financial statements for state or large local governments Responsibilities include working as the senior auditor for the County of Orange and the County of Orange Single Audit Experience ;11 assisting stale or large local governmental unil.\· in obtaining the GFOA "Certificate of Achieve men I for Excellence in Financial Reporting" Responsibilities included taking comments received from GFOA and worki ng with clients to ensure proper reporting in the subsequent year. Experience in performing audits of enterprise funds or component units controller by slate or large local governmentalllllits Mr. Phillips is the senior auditor for the John Wayne Airport for the County of Orange. 32 33 8.C.a Packet Pg. 166 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Appendix A Peer Review Report Offeror shall provide a copy of their most recent peer review report conducted. YANARl WATSON M CGAUGHEY P.e. lliL~ M. V .. "''''U (1~7_2000). RANDY S. WATIKlN. G_ L4toCE McGA,WHEY FINAlO(:'''L ComUl.T .. NnlCUTlflfD PUIlUC A.ccol!NTA."nS System Review Report June 26, 2009 To the ~artners of Vavrinek, Trine, Day , co .• t.r.P and the Nat ional Peer Review Committee We have reviewed the ~v~tem ui quality contr ol for the accounting and auditing pract ice of Vavrinek, Trine, Day' Co., LLP (the firm) applicable t o non-SEC i:lsuers in effect t or the year ended !)ccember 31 , 2006 . Our peer review was conducted in accordance with the Standards for Performing and RepOrting on Peer Review~ established by the Peer Review Board of the Amer ican Institute of Certified ~ublic Accountants. The firm is respons ible for designing a system of qu"li ty control and complying with it to provide the firm with reasonable assurance of performdng and reporling in confo~ity with applicable professional standa rds in a ll material respects. Our responsibility is to express an opinion on the design of the system of quality control "nd the firm's compliance therewith based on our review. The nature, objectives, scope, limitations of, and the proce dures performed in a System Revie .... are described in the standards at .... ww.aicpa.erg/prsummary . As required by the standards, engagements inCluded enqagements perfotmed under the Standards ; audits of employee benefit plans, under fDIClA. selected for review Government Audi ting and audits performed In our opinion, the system of quality contl'ol for the accounting and auditinq practice of Vavrinek, Tl'ine, Day & Co., LLP applicable to non SEC i ssuel's 1n effect for the year ended December 31, 2008, has been suitably desiqned and complied with to provide the f inn with reasonable a ssur ance of per forming and repOrLing in conformity with applicable profeSsional standards in all mater ial respects. Ft.nns can receive a rating of pass, p4ss "'ith deficiency(ies) or fa11 . Vavrinek, Tr ine, Day & Co ., 1.LP has received a peer reView rating of pass . Yllnar i Watson McGaughey P.C. 9210 E.o.n ConoI.U ... , ....... SOrr. -so 0. .... ....:>0<> V, ........ COi.oo:ADo 8(1112·)647 (lOl) ~1-)021) ,,"'(lOJ) 192·S1)} 34 8.C.a Packet Pg. 167 At t a c h m e n t : V T D P r o p o s a l - T e c h n i c a l ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) V,WRINF.K. TRINE. O,W & t:O,\\I',\NY. !I_P I.'"ifl''' /'."i, .~".n"'"" Schedule of Professional Fees and Expenses for the audit of the City of Grand Terrace (Includes Exhibits A-C as required in the RFP) Vavrinek, Trine, Day & Co., LLP 8270 Aspen Street Rancho Cucamonga, CA 9 1730 Partner Contact -Kevin T. Pulliam, (909) 466A410 Fax (909) 466-4431 Email: kpulliam@vtdcpa.com April JO.2012 8.C.b Packet Pg. 168 At t a c h m e n t : V T D P r o p o s a l - P r i c e ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) tml Cost Proposal ~---~-,xh,bJ, TOlial MalimuDI Price Hmu Fist'al F~tJl F""oJ Fis~u.1 Y~loIr r .. ,,, Yr,,, y~, Y .. ", 21)/1·21)12 11)12.21)13 2013-20/.1 lOU-lOIS· ]1)15-1016- PART I e il)' Audil , ~l..u.o S 21.460 S 21.460 S n l~ , 22.767 Suc(~or Al:ncy (eRA) 5.5~O 5.5~O 5.580 n·n 5,'>1 19 IIl1u§inl: AUlhllril)' -Euimlll~ 5.5~O 5.5~O 5.5~U 5,747 5,9 19 "up (SelH r billi0i:voolkclio.l ) -~1i.m"lt 3.:'bO }.260 3,160 3,358 J..IS9 AUi' (Trlls~ Fralldli~)· Eiliwat~ 3~60 3,260 3.160 l,BS 3.4511 AltestMtioD of Till AlllIClilioll to eRA 870 870 870 <06 923 Total Pari' S .w.OIO S .w.UlD S -10.010 S -Il)1O S ·t!.446 PART II Single Au411 ACI -(per major pro.:u,w) S },610 S 3,610 S 3,610 S 3.7111 , H30 S1r«1 Kepon 2.11>0 1 .1 ~O 1.1110 1.1"'5 1.3 12 SIale Coalrulkn Kl'pOn -e il) 2.5SO 2,550 2.HO 2.627 2.1<kl Toeal PUll! S 8.3 .. 0 S 0-10 S 8.3-10 , 11.590 , 11.8-11:\ GUild Totlll Pan I do: II S -Il)J50 S · ... 1.350 S -1050 S -I9.~OO S 5l.2~-i I Kevin Pulliam am empowered to submit this bid, and am authorized to sign a contract with the City of Grand Terrace. kl;L ~ Signature • Three perce nt price in creases for fiscal years 20 1 4~20 1 5 and 20 1 5~2016 2 8.C.b Packet Pg. 169 At t a c h m e n t : V T D P r o p o s a l - P r i c e ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Cost Proposal, (Continued) For Fiscal Years lOIl-2012 through 2013-2014 CityAudit Staff Classification Financial Audit Partner Manager Supervisor Senior Staff Clerical Discount Total Hours and Fee Redevelopmt-ntlSuc:cessol' Agent)' Staff Classification Partner Manager Supervisor Senior Staff Cleri cal Tolal Hours and Fee S S Rate per Hour 225 185 165 120 90 50 Rate per I-Iour 225 185 165 120 90 50 Total Esdmated Hours 12 16 60 60 60 16 224 Total Estimated Hours 4 4 8 12 12 2 42 Total Fee S 2,700 2,960 9,900 7,200 5,400 800 p.500~ S 21,460 Total Fee $ 900 740 1,]20 1,440 1,080 100 S 5,580 3 8.C.b Packet Pg. 170 At t a c h m e n t : V T D P r o p o s a l - P r i c e ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Cost Proposal, (Continued) For Fiscal Years 2011 -2012 through 2013-2014 Housing Allthority Starr Classmcatlon Financ ial Audit Partner Manager Supervisor Seniur SlatT Clerical Tofailloun and Fee AlJP'-S~wer bil/ingsicolllu:tlom . Starr Classilicalion Financ ial Audit Partner M:mager Supervisor Senior Stall' Clerical Totaillours and Fee Rate per Hour S 225 ISS 165 120 90 SO Rate prr Hour S 225 I", 165 120 90 50 J Total Estimated Houn Total Fee 4 S '00 4 740 • 1,320 12 1,440 12 1,080 2 100 42 S 5.sS0 'j Tolal Estimated Houn Total Fee 2 S 450 2 370 4 660 8 960 8 720 2 100 26 S 3,260 4 8.C.b Packet Pg. 171 At t a c h m e n t : V T D P r o p o s a l - P r i c e ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Cost Proposal, (Continued) For Fiscal Years 2011·2012 through 2013·2014 Staff Classification Financial Audit Partner Manager Supervisor Senior Stair Clerical Total Houn and F~ A/Ie$lalioll o/Tax AI/Mationlo eRA ShifT Classification Financiill Audit ('lIftoer Manager Supcrvioor Senior StalT Clerical Tolal Hours and Fee S S Rate per Hour 225 '85 165 120 90 SO Rale per Hour 225 IX5 165 120 90 50 Total Eslimaled Houn 2 2 4 , " 2 2. Toill Estimated Houn 2 2 5 Total Fee S 450 ]70 660 960 720 '00 S 3,260 Totlll Fee s 5 450 ]70 50 R70 1 5 8.C.b Packet Pg. 172 At t a c h m e n t : V T D P r o p o s a l - P r i c e ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Cost Proposal, (Continued) For Fiscal Years 2011·2012 through 2013·2014 Singl. Audit -per major program Staff ChmifiCliltion Financ ial Audit P3rtncr Manilgcr Supervisor S;:nior Staff Clerical Total Hours and Fee (per major program) SfIWt Report Starr ClassinClilion Fin:lDcial Audil Panner Man:Jg<:r Supervisor s.:nior Staff Clerical Total Houn 2nd Fee , Rate per Hour 225 "5 165 120 90 50 Rate per Hour 22 5 IBS 165 120 90 50 Total Estimated Hours Total Fee 2 5 450 4 740 6 990 l~ l ~,I~n 6 8.C.b Packet Pg. 173 At t a c h m e n t : V T D P r o p o s a l - P r i c e ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Cost Proposal, (Continued) For Fiscal Years 2011-2012 through 2013-2014 SIQt~ COl/troll,rs Report -City Staff CI.asslflution Financial Audit rartner Manager Supervisor Senior StalT Clerical Total Hours and Fee $ Rate per Hour 225 18$ 165 120 '10 50 Total Estlmaled Houn 2 6 6 14 Total FH $ $ "'0 1,1 10 990 2,550 I 7 8.C.b Packet Pg. 174 At t a c h m e n t : V T D P r o p o s a l - P r i c e ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Cost Proposal, (Continued) Partner Manager Supervisor Senior SlatT Clerical Discount on City Audit Total Billable Expenses Meals and Lodging Trnnsponalion Olher Subtotal Bi llable Expenses Total Mux.imum Cost Exhibit B $ ~ate 225 185 165 120 90 50 Hours <.:ost J2 $ 7,200 40 7,400 100 16,500 108 12,960 116 10,440 27 1,350 (7,500) 423 S 48,350 s s S 48,350 8 8.C.b Packet Pg. 175 At t a c h m e n t : V T D P r o p o s a l - P r i c e ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) Cost Proposal, (Continued) Exhibit C Staff Hours Finance Accling AP Payroll Tasks Director SectS! Clerk Clerk Total Pulling and tiling invoices 2 6 6 14 Availability for internal control interviews 4 4 6 6 20 Preparation of penn file documents 6 6 Pull ing policy manuals I I I I 4 Other 2 2 2 6 Total II 9 15 15 50 9 8.C.b Packet Pg. 176 At t a c h m e n t : V T D P r o p o s a l - P r i c e ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) TOTAL General Fund (10) Gas Tax Fund (16) Sewer Fund (21) Successor Agency Debt SV (33) Housing Authority Fund (xx) Vavrinek Trine Day City Audit $109,251 $109,251 $0 $0 $0 $0 Successor Agency Audit -CRA $28,406 $0 $0 $0 $28,406 $0 State Controllers Report - City $12,983 $12,983 $0 $0 $0 $0 Street Report $11,097 $0 $11,097 $0 $0 $0 Agreed upon Procedures- Sewer $16,597 $0 $0 $16,597 $0 $0 Agreed upon Procedures- Trash/Sewer $16,597 $8,299 $0 $8,298 $0 $0 Attestation of Tax Allocation to CRA $4,429 $0 $0 $0 $4,429 $0 Audit Reports and Tasks $199,360 $130,533 $11,097 $24,895 $32,835 $0 Average cost per year $39,872 $26,107 $2,219 $4,979 $6,567 $0 Housing Authority Audit $28,406 $0 $0 $0 $0 $28,406 Single Audit $18,378 $18,378 $0 $0 $0 $0 Possible Reports and Tasks $46,784 $18,378 $0 $0 $0 $28,406 Average cost per year $9,357 $3,676 $0 $0 $0 $5,681 Vavrinek Trine Day Total $246,144 $148,911 $11,097 $24,895 $32,835 $28,406 Average cost per year $49,229 $29,782 $2,219 $4,979 $6,567 $5,681 TOTAL General Fund (10) Gas Tax Fund (16) Sewer Fund (21) Successor Agency Debt SV (33) Housing Authority Fund (xx) Rogers Anderson Malody Scott City Audit $79,600 $79,600 $0 $0 $0 $0 Successor Agency Audit -CRA $12,200 $0 $0 $0 $12,200 $0 State Controllers Report - City $8,150 $8,150 $0 $0 $0 $0 Street Report $4,055 $0 $4,055 $0 $0 $0 Agreed upon Procedures- Sewer $3,700 $0 $0 $3,700 $0 $0 Agreed upon Procedures- Trash/Sewer $3,700 $1,850 $0 $1,850 $0 $0 Attestation of Tax Allocation to CRA $2,035 $0 $0 $0 $2,035 $0 Audit Reports and Tasks $113,440 $89,600 $4,055 $5,550 $14,235 $0 Average cost per year $22,688 $17,920 $811 $1,110 $2,847 $0 Housing Authority Audit $5,700 $0 $0 $0 $0 $5,700 Single Audit $10,100 $10,100 $0 $0 $0 $0 Possible Reports and Tasks $15,800 $10,100 $0 $0 $0 $5,700 Average cost per year $3,160 $2,020 $0 $0 $0 $1,140 Roges Anderson Malody Scott Tota $129,240 $99,700 $4,055 $5,550 $14,235 $5,700 Average cost per year $25,848 $19,940 $811 $1,110 $2,847 $1,140 City of Grand Terrace - Audit Proposal for Five Years All Years Total PRICE Final two Page 1 8.C.c Packet Pg. 177 At t a c h m e n t : A n a l y s i s o f P r i c e F i n a l T w o ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) DRAFT Page 1 of 11 AGREEMENT FOR CONSULTANT SERVICES THIS AGREEMENT (“Agreement”) is made as of this _12th day of _June__________, 2012 by and between the CITY OF GRAND TERRACE (“City”) and Vavrinek Trine Day & Company (“Consultant”). 1.CONSULTANT'S SERVICES. Consultant agrees to perform during the term of this Agreement, the tasks, obligations, and services set forth in the “Scope of Services” attached to and incorporated into this Agreement as Exhibit A (the “Services”). 2.TERM OF AGREEMENT. The term of this Agreement shall be from the effective date pursuant to Paragraph “38” of this Agreement and shall end on _December 31, 2017 or when the work is satisfactorily completed, whichever occurs first, unless extended by a supplemental agreement. The City will have an option to extend the agreement by two one year additional terms at a mutually agreed upon price. 3.FAMILIARITY WITH WORK. By execution of this Agreement, Consultant warrants that (1) It has thoroughly investigated and considered the work to be performed, based on all available information. (2) It carefully considered how the work should be performed, and (3) It fully understands the difficulties and restrictions attending the performance of the work under this Agreement. (4) It has the professional and technical competency to perform the work and the production capacity to complete the work in a timely manner with respect to the schedule included in the scope of services. 4.PAYMENT FOR SERVICES. City shall pay for the services performed by Consultant pursuant to the terms of this Agreement, the compensation set forth in the "Schedule of Compensation" attached to and incorporated into this Agreement as Exhibit B. The fees for services shall not exceed the authorized amount of $_246,144.00__as set forth in Attachment “B,” unless the CITY has given specific advance approval in writing. 5.TIME FOR PERFORMANCE. Consultant shall not perform any work under this Agreement until (a) Consultant furnishes proof of insurance as required under Paragraph “8” of this Agreement. All services required by Consultant under this Agreement shall be completed on or before the end of the term of the Agreement. 8.C.d Packet Pg. 178 At t a c h m e n t : C o n s u l t a n t S e r v i c e s A g r e e m e n t A u d i t S e r v i c e s - D r a f t ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) DRAFT Page 2 of 11 6.DESIGNATED REPRESENTATIVE. Consultant hereby designates ____ as the Consultant Representative, and said Representative shall be responsible for job performance, negotiations, contractual matters, and coordination with the City. Consultant's professional services shall be actually performed by, or shall be immediately supervised by, the Consultant Representative. 7.HOLD HARMLESS; INDEMNIFICATION. Consultant hereby agrees to protect, indemnify and hold City and its employees, officers and servants free and harmless from any and all losses, claims, liens, demands and causes of action of every kind and character including, but not limited to, the amounts of judgment, interests, court costs, legal fees and other expenses incurred by the City arising in favor of any party, including claims, liens, debts, personal injuries, including employees of the City, death or damages to property (including property of the City) and without limitation by enumeration, all other claims or demands of every character occurring or arising directly out of the negligent acts, recklessness or willful misconduct of Consultant in the performance of its services under this Agreement. This provision is not intended to create any cause of action in favor of any third party against Consultant or the City or to enlarge in any way the Consultant’s liability but is intended solely to provide for indemnification of the City for liability for damages or injuries to third persons or property arising from Consultant’s negligent performance hereunder. 8.INSURANCE. Consultant shall procure and maintain at all times during the term of this Agreement insurance as set forth in Exhibit “C” attached hereto. Proof of insurance shall consist of a Certificate of Insurance provided on IOS-CGL form No. CG 00 01 11 85 or 88 executed by Consultant's insurer and in a form approved by, the City’s City Attorney. 9.LICENSES, PERMITS, AND FEES. Consultant shall obtain a City of Grand Terrace Business License and any and all other permits and licenses required for the services to be performed under this Agreement 10.INDEPENDENT CONTRACTOR STATUS. City and Consultant agree that Consultant, in performing the Services herein specified, shall act as an independent Contractor and shall have control of all work and the manner in which it is performed. Consultant shall be free to contract for similar services to be performed for other entities while under contract with City. Consultant is not an agent or employee of City, and is not entitled to participate in any pension plan, insurance, bonus or similar benefits City provides for its employees. Consultant shall be responsible to pay and hold City harmless from any and all payroll and other taxes and interest thereon and penalties, therefore, which may become due as a result of services performed hereunder. 8.C.d Packet Pg. 179 At t a c h m e n t : C o n s u l t a n t S e r v i c e s A g r e e m e n t A u d i t S e r v i c e s - D r a f t ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) DRAFT Page 3 of 11 11.ASSIGNMENT. This Agreement is for the specific services with Consultant as set forth herein. Any attempt by Consultant to assign the benefits or burdens of this Agreement without written approval of City is prohibited and shall be null and void; except that Consultant may assign payments due under this Agreement to a financial institution. 12.STANDARD. Consultant agrees that the services to be rendered pursuant to this Agreement shall be performed in accordance with the standards customarily provided by an experienced and competent professional organization rendering the same or similar services. Consultant shall re-perform any of said services, which are not in conformity with standards as determined by the City. 13.CONFIDENTIALITY. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement. 14.RECORDS AND INSPECTIONS. Consultant shall maintain full and accurate records with respect to all services and matters covered under this Agreement. City shall have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcripts there from, and to inspect all program data, documents, proceedings and activities. Consultant shall maintain an up-to-date list of key personnel and telephone numbers for emergency contact after normal business hours. 15.OWNERSHIP OF CONSULTANT'S WORK PRODUCT. All reports, documents, all analysis, computations, plans, correspondence, data, information, computer media, including disks or other written material developed and/or gathered by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Such Material shall not be the subject of a copyright application by Consultant. Any re-use by City of any such materials on any project other than the project for which they were prepared shall be at the sole risk of City unless City compensates Consultant for such use. Such work product shall be transmitted to City within ten (10) days after a written request therefore. Consultant may retain copies of such products. 16.NOTICES. All notices given or required to be given pursuant to this Agreement shall be in writing and may be given by personal delivery or by mail. Notice sent by mail shall be addressed as follows: 8.C.d Packet Pg. 180 At t a c h m e n t : C o n s u l t a n t S e r v i c e s A g r e e m e n t A u d i t S e r v i c e s - D r a f t ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) DRAFT Page 4 of 11 City:Betsy Adams, City Manager City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 Consultant:Vavrinek Trine Day & Co. LLP Kevin T. Pulliam 8270 Aspen Street Rancho Cucamonga, CA 91730 If the name of the principal representative designated to receive the notices, demands or communications, or the address of such person, is changed, written notice shall be given within five (5) working days of said changes. 17.TAXPAYER IDENTIFICATION NUMBER. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W-9, as issued by the Internal Revenue Service. 18.APPLICABLE LAWS, CODES AND REGULATIONS. Consultant shall perform all services described in accordance with all applicable laws, codes and regulations required by all authorities having jurisdiction over the Services. Consultant agrees to comply with prevailing wage requirements as specified in the California Labor Code, Sections 1770, et seq. 19.RIGHT TO UTILIZE OTHERS. City reserves the right to utilize others to perform work similar to the Services provided hereunder. 20.BENEFITS. Consultant will not be eligible for any paid benefits for federal, social security, state workers’ compensation, unemployment insurance, professional insurance, medical/dental, retirement PERS or fringe benefits offered by the City of Grand Terrace. 21.PERS ELIGIBILITY INDEMNITY. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and 8.C.d Packet Pg. 181 At t a c h m e n t : C o n s u l t a n t S e r v i c e s A g r e e m e n t A u d i t S e r v i c e s - D r a f t ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) DRAFT Page 5 of 11 subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits. 22.TRAVEL/EXPENSES. Any reimbursement expenses must be pre-authorized and shall be based upon the approved rates of the San Bernardino County Auditor- Controller. 23.CONFLICT OF INTEREST. Consultant agrees that any conflict or potential conflict of interest shall be fully disclosed prior to execution of contract and Consultant shall comply with all applicable federal, state and county laws and regulations governing conflict of interest. 24.ECONOMIC INTEREST STATEMENT. Consultant hereby acknowledges that pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted by City hereunder, Consultant is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest Statement (Form 700) with the City Clerk, for each employee providing advise under this Agreement, prior to the commencement of work. 25.POLITICAL ACTIVITY/LOBBYING CERTIFICATION. Consultant may not conduct any activity, including any payment to any person, officer, or employee of any governmental agency or body or member of Congress in connection with the awarding of any federal contract, grant, loan, intended to influence legislation, administrative rulemaking or the election of candidates for public office during time compensated under the representation that such activity is being performed as a part of this Agreement. 26.NON-DISCRIMINATION. In the performance of this Agreement, Consultant shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, national origin, ancestry, age physical or mental handicap, medical condition, or sexual orientation. Consultant will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. 27.AUDIT OR EXAMINATION. Consultant shall keep all records of funds received from City and make them accessible for audit or examination for a period of three years after final payments are issued and other pending matters. 8.C.d Packet Pg. 182 At t a c h m e n t : C o n s u l t a n t S e r v i c e s A g r e e m e n t A u d i t S e r v i c e s - D r a f t ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) DRAFT Page 6 of 11 28.MODIFICATION OF AGREEMENT. This Agreement may not be modified, nor may any of the terms, provisions or conditions be modified or waived or otherwise affected, except by a written amendment signed by all parties. 29.WAIVER. If at any time one party shall waive any term, provision or condition of this Agreement, either before or after any breach thereof, no party shall thereafter be deemed to have consented to any future failure of full performance hereunder. 30.COVENANTS AND CONDITIONS. Each term and each provision of this Agreement to be performed by Consultant shall be construed to be both a covenant and a condition. 31.RIGHT TO TERMINATE. City may terminate this Agreement at any time, with or without cause, in its sole discretion, with thirty (30) days written notice. 32. EFFECT OF TERMINATION. Upon termination as stated in Paragraph “31” of this Agreement, City shall be liable to Consultant only for work performed by Consultant up to and including the date of termination of this Agreement, unless the termination is for cause, in which event Consultant need be compensated only to the extent required by law. Consultant shall be entitled to payment for work satisfactorily completed to date, based on proration of the monthly fees set forth in Exhibit “B” attached hereto. Such payment will be subject to City’s receipt of a close-out billing. 33.GOVERNING LAW. This Agreement shall be governed by and construed in accordance with laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of San Bernardino. In the event of litigation in a U.S. District Court, exclusive venue shall lie in the Central District of California. 34.LITIGATION FEES. Should litigation arise out of this Agreement for the performance thereof, the court shall award costs and expenses, including attorney’s fees, to the prevailing party. In awarding attorney’s fees, the court shall not be bound by any court fee schedule but shall award the full amount of costs, expenses and attorney’s fees paid and/or incurred in good faith. “Prevailing Party” shall mean the party that obtains a favorable and final judgment or order from a court of law described in paragraph “33.” This paragraph shall not apply and litigation fees shall not be awarded based on an order or otherwise final judgment that results from the parties’ mutual settlement, arbitration, or mediation of the dispute. 35.SEVERABILITY. If any provision of this agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions nevertheless will continue in full force and effect without being impaired or invalidated in any way. 8.C.d Packet Pg. 183 At t a c h m e n t : C o n s u l t a n t S e r v i c e s A g r e e m e n t A u d i t S e r v i c e s - D r a f t ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) DRAFT Page 7 of 11 36.FORCE MAJEURE. The respective duties and obligations of the parties hereunder shall be suspended while and so long as performance hereto is prevented or impeded by strikes, disturbances, riots, fire, severe weather, government action, war acts, acts of God, or any other cause similar or dissimilar to the foregoing which are beyond the control of the party from whom the affected performance was due. 37. INTEGRATED AGREEMENT. This Agreement, together with Exhibits “A,” “B” and “C” supersede any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representation by any party, which is not embodied herein, nor any other agreement; statement or promise not contained in this Agreement shall be valid and binding. Any modification of the Agreement shall be effective only if it is in writing and signed by all parties. 38.EFFECTIVE DATE. The effective date of this Agreement is the date the Notice to Proceed is received by Consultant, and shall remain in full force and effect until amended or terminated. Dated:________________________“CITY” By:___________________________ Betsy Adams, City Manager Dated:________________________“CONSULTANT” By:___________________________ APPROVED AS TO FORM: ______________________________ Richard L. Adams II., City Attorney 8.C.d Packet Pg. 184 At t a c h m e n t : C o n s u l t a n t S e r v i c e s A g r e e m e n t A u d i t S e r v i c e s - D r a f t ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) DRAFT Page 8 of 11 EXHIBIT “A” SCOPE OF SERVICES VAVRINEK TRINE DAY AUDIT TECHNICAL PROPOSAL 8.C.d Packet Pg. 185 At t a c h m e n t : C o n s u l t a n t S e r v i c e s A g r e e m e n t A u d i t S e r v i c e s - D r a f t ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) DRAFT Page 9 of 11 EXHIBIT “B” SCHEDULE OF COMPENSATION I. AMOUNT OF COMPENSATION. For performing and completing all services pursuant to Exhibit “A” Scope of Services, is $(See Price Proposal) per hour for a total amount not to exceed (See Price Proposal). II.BILLING. At the end of each calendar month in which services are performed or expenses are incurred under this Agreement, Consultant shall submit an invoice to the City at the following address: Bernie Simon, Finance Director] City of Grand Terrace 22795 Barton Road Grand Terrace, Ca 92313 The invoice submitted pursuant to this paragraph shall show the: 1)Purchase order number; 2)Project name/description; 3)Name and hours worked by each person who performed services during the billing period; 4)The title/classification under which they were billed; 5)The hourly rate of pay; 6)Actual out-of-pocket expenses incurred in the performance of services; and, 7)Other such information as the City may reasonably require. III.METHOD OF PAYMENT. Payment to Consultant for the compensation specified in Section I,above, shall be made after the City Manager or designee determines that the billing submitted pursuant to Section II,above, accurately reflects work satisfactorily performed. City shall pay Consultant within thirty (30) days there from. 8.C.d Packet Pg. 186 At t a c h m e n t : C o n s u l t a n t S e r v i c e s A g r e e m e n t A u d i t S e r v i c e s - D r a f t ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) DRAFT Page 10 of 11 EXHIBIT “C” The Consultant shall maintain throughout the duration of the term of the Agreement, liability insurance covering the Consultant and, with the exception of Professional Liability Insurance, designating City including its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants, as additional insured against any and all claims resulting in injury or damage to persons or property (both real and personal) caused by any aspect of the Consultant 's work, in amounts no less than the following and with such deductibles as are ordinary and reasonable in keeping with industry standards. It shall be stated, in the Additional Insured Endorsement, that the Consultant 's insurance policies shall be primary as respects any claims related to or as the result of the Consultant 's work. Any insurance, pooled coverage, or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be non-contributory. Professional Liability Insurance $1,000,000/$2,000,000 General Liability: a.General Aggregate $2,000,000 b.Products Comp/Op Aggregate $2,000,000 c.Personal & Advertising Injury $1,000,000 d.Each Occurrence $1,000,000 e.Fire Damage (any one fire)$ 50,000 f.Medical Expense (any one person)$ 5,000 Workers' Compensation: a.Workers' Compensation Statutory Limits b.EL Each Accident $1,000,000 c.EL Disease -Policy Limit $1,000,000 d.EL Disease -Each Employee $1,000,000 Automobile Liability a.Any vehicle, combined single limit $1,000,000 The Consultant shall provide thirty (30) days advance notice to City in the event of material changes or cancellation of any coverage. Certificates of insurance and additional insured endorsements shall be furnished to City thirty (30) days prior to the effective date of this Agreement. Refusal to submit such certificates shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including termination of this Agreement. If proof of insurance required under this Agreement is not delivered as required or if such insurance is canceled and not adequately replaced, City 8.C.d Packet Pg. 187 At t a c h m e n t : C o n s u l t a n t S e r v i c e s A g r e e m e n t A u d i t S e r v i c e s - D r a f t ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) DRAFT Page 11 of 11 shall have the right but not the duty to obtain replacement insurance and to charge the Consultant for any premium due for such coverage. City has the option to deduct any such premium from the sums due to the Consultant. Insurance is to be placed with insurers authorized and admitted to write insurance in California and with a current A.M. Best's rating of A-:VII or better. Acceptance of insurance from a carrier with a rating lower than A-:VII is subject to approval by City 's Risk Manager. Consultant shall immediately advise City of any litigation that may affect these insurance policies. 8.C.d Packet Pg. 188 At t a c h m e n t : C o n s u l t a n t S e r v i c e s A g r e e m e n t A u d i t S e r v i c e s - D r a f t ( 1 0 7 1 : A p p r o v e C o n t r a c t f o r A u d i t S e r v i c e s ) AGENDA REPORT MEETING DATE:June 12, 2012 Successor Agency Item TITLE:Adopt Resolution Authorizing Successor Agency to Use Unencumbered Successor Agency Fund Balance to Fund ROPS II Obligations 7/1/2012 to 12/31/2012 PRESENTED BY:Bernie Simon, Finance Director RECOMMENDATION:Adopt Resolution Authorizing Successor Agency to Use Unencumbered Successor Agency Fund Balance as Needed to Fund Projected Deficency in (ROPS II) Recognized Obligations Payment Schedule for Period July 1, 2012 to December 31,2012 BACKGROUND: Under the requirements of ABx1-26, former RDA’s will only receive funding for enforceable obligations from property taxes twice a year on June 1 and January 16. Prior to ABx1-26, the County Auditor-Controller (A-C) remitted periodic property tax receipts to the RDA's. Now all property tax receipts for RDA's must be deposited by the A-C into the Redevelopment Property Tax Trust Fund (RPTTF). The City of Grand Terrace as the Successor Agency to the former RDA must then submit an approved recognized obligation payment schedule to the County Auditor Controller, State Controller and Department of Finance (DOF) twice a year prior to the property tax distribution in May and December to obtain disbursement from the RPTTF. The purpose of the recognized obligation payment schedule is to match the enforceable obligations payments needed to the allowable distribution as ultimately determined by the DOF and the available distribution as ultimately determined by the County Auditor Controller. DISCUSSION: The City of Grand Terrace as the Successor Agency adopted its second draft Recognized Obligations Payment Schedule (ROPS II) by Resolution 2012-18 on March 27, 2012 in which included estimated obligations for the period July 1, 2012 to December 31, 2012. Subsequently, the draft ROPS II was also approved and adopted by the Oversight Board on April 18, 2012 and submitted to the Department of Finance (DOF) for review. ROPS II was amended slightly due to comments from the Department of Finance (DOF) concerning the first ROPS for the period January 1, 2012 to June 30, 2012. On May 25, 2012, DOF sent an approval letter for ROPS I (Jan. 1 to June 30, 2012) and ROPS II (July 1 to December 31, 2012), excluding any disputed items. The DOF approved a maximum distribution RPTTF of $4,089,778 for ROPS II. This consisted of $3,839,776 obligations on Form A and $250,000 for administrative costs on Form C. 8.D Packet Pg. 189 On June 3, 2012, the Successor Agency was advised by the San Bernardino Auditor Controller (A-C) that there was an estimated $2,652,371 deficit in the available RPTTF to fully fund ROPS II RPTTF requested for the period July 1, 2012 to December 31, 2012. This is the first property tax distribution (June 1st) under the new law from the County Auditor Controller. The first distribution is rather convoluted and odd due to the unusual timing of when the legislation took effect and the timing of the tax receipts along with the timing of the ROPS. A review of the updated calculation of the Grand Terrace RPTTF account and discussion with the County indicates that the A-C is only including actual property tax receipts from February 1 to April 30, 2012 amounting to $3,102,261 and deducting costs of $88,013 and deducting estimated pass through payments (SB A-C has elected to administer all pass through payments to other taxing entities including the statutory pass through) in the amount of $1,576,843; leaving a net amount of $1,437,405 to be received from the RPTTF. A summary of the calculation is in Table 1 and Table 2 below. Summary of ROPSII Deficit Table 1 Estimated ROPS II Funding $ RPTTF -Property Taxes (2/1 to 4/30/12)3,102,261 Less: County Admin Costs 88,013 Estimated Pass Through to other Agencies 1,576,843 MAX RPTTF Distribution on ROPS II 4,089,776 Net (Deficit) in RPTTF Fund (2,652, 371) Summary of Net Amount Funded Table 2 Estimated ROPS II Funding $ MAX RPTTF Distribution on ROPS II 4,089,776 Less: Net (Deficit) in RPTTF Fund (2,652, 371) Net Distribution from RPTTF Fund 1,437,405 No further funds will be received from the RPTTF until January 2013. $1,437,405 will be the only RPTTF the Successor Agency will have to fund an estimated $4,089,776. The difference would have to be funded by “Other Sources of Funds” of the Successor Agency excluding any LM Funds still available. Therefore the RPTTF distribution for ROPS II will start with an initial funding deficit that will probably never be made up because we will always be behind approximately six months in receiving property tax revenue while the obligations are due now. Advances in the form of loans may be requested from the County Auditor-Controller 8.D Packet Pg. 190 only in certain circumstances. The SCO RDA insufficiency guidance is attached for reference. The Successor Agency would have to exhaust any available funds to receive an advance or loan. Staff anticipates that the deficit of $2,652,371 may be made up with a combination of deferral of obligations, as possible, and use of non-housing and non-bonds Successor Agency Fund Balance. There is approximately $5 Million of usable fund balance in the Successor Agency, excluding LM Housing. In addition to the above deficit, the estimated administrative budget for the fiscal year exceeds the allowable amount ($250,000) by $344,075. Staff proposes the use of “other sources of funds as needed including available fund balance." Summary of Deficit Funding Table 3 Estimated ROPS II Deficit Funding $ Deferral /adjustment of obligations 1,000,000 Other sources / Interest 100,000 Use of Available Fund Balance 1,750,000 Net Estimated Funding Needed 2,850,000 FISCAL IMPACT: Decrease in Successor Agency Fund Balance by approximately $1,750,000 as needed to fund enforceable obligations including administrative costs on ROPS II. ATTACHMENTS: ·SB County-DOF Notice of Deficiency -June 3, 2012 ·SCO RDA insufficiency guidance (final) ·SB County RDA Disbursement Report -June 2, 2012 ·Grand_Terrace_May25_ROPS_Approval_Letter from DOF ·ROPS II 07-1 to 12-31-12 OB Approved ·Administrative Budget ROPS II ·2012.04.18 OB Adoption ·2012 06-12 SUCCESSOR AGENCY ADOPTION OF Deficit Funding Plan for ROPS II July 2012 to Dec 2012 APPROVALS: Bernie Simon Completed 06/06/2012 2:49 PM Finance Completed 06/06/2012 2:50 PM City Attorney Completed 06/07/2012 11:17 AM City Manager Completed 06/07/2012 12:32 PM City Council Pending 8.D Packet Pg. 191 Bernie Simon - FW: ABX1 26 June RPTTF Distribution / Deficiency - Grand Terrace The Department of Finance (DOF) finalized its posting of Maximum RPTTF Obligations Approved for the 6‐Month Period July 2012‐December 2012 on June 1, 2012. In reviewing this schedule ATC has determined that your agency requested and was approved an amount greater than what is available in its RPTTF for the July through December 2012 ROPS. Currently your agency RPTTF deficiency is $2,652,371. Per ABX1‐26 Section 34183(b), Successor Agencies are required to notify the County Auditor‐Controller if they determine the total amount available from RPTTF, after exhausting all other available funding sources available to the agency, will be insufficient to meet their obligations. Our office did not receive an insufficient funds notification from your agency therefore we are assuming you have other resources available to meet your obligations. If this assumption is incorrect, your agency must submit to our office an insufficient funds notification by the close of business on Monday, June 4, 2012. Upon receipt of an insufficient funds notification, our office will notify the State Controller’s Office (SCO) immediately. Once the SCO concurs that you have insufficient funds and issues approval, we will deduct the deficiency amount in accordance with Section 34183(b), which includes withholding pass‐through payments subordinate to debt. Absent this notification, our office will make the appropriate adjustment to the RPTTF payment for the ROPS based on the order of priority outlined in Section 34183(a)(2) for your agency. If you have any questions, please contact Linda Santillano, Supervising Accountant at (909) 386‐8680 or at linda.santillano@atc.sbcounty.gov or Vanessa Doyle, Property Tax Manager at (909) 386‐8829 or at Vanessa.doyle@atc.sbcounty.gov . Thank you, Linda Santillano Supervising Accountant II Property Tax Section Auditor-Controller/Treasurer/Tax Collector San Bernardino County (909) 386-8680 phone (909) 386-8820 fax Linda.Santillano@atc.sbcounty.gov *** Breach of Confidentiality & Accidental Breach of Confidentiality *** This file and any files transmitted with it are confidential and intended solely for the use of the individual or entity to which they are addressed. Please notify the sender immediately by email if you have received this email by mistake and delete this email from your system. If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited. From: "Santillano, Linda - ATC" <linda.santillano@atc.sbcounty.gov> To: Bernard Simon <bsimon@cityofgrandterrace.org>, "Betsy M. Adams" <badams@cityofgrandterrace.org>, Joyce Powers <jpowers@cityofgrandterrace.org> Date: 6/3/2012 4:27 PM Subject: FW: ABX1 26 June RPTTF Distribution / Deficiency - Grand Terrace CC: "Doyle, Vanessa - ATC" <Vanessa.Doyle@atc.sbcounty.gov>, PropertyTax - ATC <ProperyTax@atc.sbcounty.gov> Page 1 of 1 6/5/2012file://C:\Documents and Settings\bsimon\Local Settings\Temp\XPgrpwise\4FCB9072GT-DOMGT-PO10016776... 8.D.a Packet Pg. 192 At t a c h m e n t : S B C o u n t y - D O F N o t i c e o f D e f i c i e n c y - J u n e 3 , 2 0 1 2 ( 1 0 7 8 : R O P S I I D e f i c i e n c y N o t i c e a n d R e s o l u t i o n t o U s e O t h e r F u n d s ) 300 Capitol Mall, Suite 1850, Sacramento, CA 95814  P.O. Box 942850, Sacramento, CA 94250  (916) 445-2636  Fax: (916) 322-4404 777 S. Figueroa Street, Suite 4800, Los Angeles, CA 90017  (213) 833-6010  Fax: (213) 833-6011 www.sco.ca.gov JOHN CHIANG California State Controller June 1, 2012 Re: Insufficient Funds Responsibilities for Counties and Successor Agencies Dear Successor Agency Officials and County Auditor-Controllers: The dissolution of California’s redevelopment agencies (RDA’s) has placed many responsibilities upon the successor agencies and their associated county auditor-controllers. This letter is intended to clarify those responsibilities in regard to monitoring the sufficiency of the funds provided to successor agencies for meeting the recognized obligations of the former RDA’s, and the required actions to be taken in the event the provided funds are not sufficient. In accordance with Health and Safety Code section 34182(c)(3), each county auditor- controller is to prepare estimates of the amounts to be allocated and distributed from the property tax revenues deposited in its Redevelopment Property Tax Trust Fund. These estimates are to be provided to the entities receiving these distributions and the Department of Finance no later than November 1 and May 1 of each year. Using these estimates, its available cash balances, and any expected revenues for the period, each successor agency is to assess the sufficiency of the funds available to it for its recognized obligations scheduled for payment. If the successor believes it will not have sufficient funds to meet its scheduled recognized obligations, it should notify its county auditor-controller no later than December 1 and May 1. Upon receipt of a successor’s notification of insufficient funds, the county auditor- controller shall notify the Department of Finance and the State Controller’s Office (SCO) of the successor agency’s claim of insufficiency within 10 days. The county auditor-controller will then verify whether the successor will have sufficient funds from which to service debts according to the approved Recognized Obligations Payment Schedule (ROPS) and report his or her determination to the SCO. The SCO asks that this report of findings clearly state whether there are sufficient or insufficient funds from which the successor may service debts according to the ROPS. The SCO also asks that the county auditor-controller include with the report of findings appropriate supporting documentation, including an analysis of the current balance of cash and near-cash equivalents (investments, LAIF deposits, etc.) available to the successor for payment of the recognized obligations of the former RDA, an analysis of the expected cash inflows that will be available for payment of the recognized obligations of the former RDA, and a copy of the Recognized Obligation Payment Schedule as approved by the Department of Finance. Please send all such notifications and verifications to RDA-SDSupport@sco.ca.gov. 8.D.b Packet Pg. 193 At t a c h m e n t : S C O R D A i n s u f f i c i e n c y g u i d a n c e ( f i n a l ) ( 1 0 7 8 : R O P S I I D e f i c i e n c y N o t i c e a n d R e s o l u t i o n t o U s e O t h e r F u n d s ) Successor Agency Officials and County Auditor-Controllers Page 2 In accordance with Health and Safety Code section 34182(f), upon receipt of the county auditor-controller’s report, the SCO will have three business days to either accept the report’s determination or request a review. During these three days, the county auditor-controller is not to take any actions based upon the report’s determination. The SCO will notify the county auditor- controller of either its concurrence or review request within those three days. If a review is requested, the SCO will have 10 calendar days from the date of the request to complete the review and either approve of the report’s conclusion or return it for reconsideration. During this review, the county auditor-controller may not take any actions based upon the report. If the report is returned for reconsideration, the county auditor-controller must resubmit a modified report and may not take any further actions based upon the report until it is approved by the SCO. If you have any questions, please contact the SCO’s RDA support staff at RDA- SDsupport@sco.ca.gov, or call them at (916) 327-1017. Sincerely, [Originally Signed by John Chiang] JOHN CHIANG CALIFORNIA STATE CONTROLLER 8.D.b Packet Pg. 194 At t a c h m e n t : S C O R D A i n s u f f i c i e n c y g u i d a n c e ( f i n a l ) ( 1 0 7 8 : R O P S I I D e f i c i e n c y N o t i c e a n d R e s o l u t i o n t o U s e O t h e r F u n d s ) 1 of 4 CountyofSanBernardino RedevelopmentPropertyTaxTrustFund ActualsfortheperiodFe bruary1,2012t oApril 30,2012 FundingROPSperiodJuly1,2012toDecember31,2012 Updated6212 CITYOF ADELANTO CITYOF BARSTOW CITYOFBIG BEARLAKE CITYOFCHINO CITYOF COLTON CITYOF FONTANA CITYOF GRAND TERRACE CITYOF HESPERIA CITYOF HIGHLAND CITYOFLOMA LINDA CITYOF MONTCLAIR CITYOF NEEDLES CITYOFONTARIO RPTTFBeginningBalance (8,323)(9,627)(3,272)(30,573)(27,894) Deposits SecuredPropertyTaxIncrement 2,502,2171,506,9472,420,6997,605,7893,121,20138,636,4492,596,7247,756,7302,862,0892,616,6164,846,827 163,72417,381,875 UnsecuredPropertyT axIncrement (50,334)3,764 (24,973)(2,448)3,594 (4,110)(17,355)(21,465)(1,279)(15,292)(4,289)950 (106,409) UnitaryPropertyTaxIncrement SupplementalPropertyTaxIncrement (8,690)(1,889)33,906 163,11929,732 183,00992,158 245,25939,639 28,576 99,648 522 (376,214) Misc.Revenues(BondDebtIncrement;Int&PenDel.Taxes)50,6427,269 42,474 43,908 560,0651,723,688 430,73486,908 488,876 450,64624,647 18,563 151,461 DepositTotals 2,493,836 1,516,092 2,472,107 7,810,368 3,714,591 40,539,036 3,102,261 8,067,432 3,389,326 3,080,546 4,966,833 183,759 17,050,713 RPTTFAvailableBalance 2 ,485,513 1,506,465 2,472,107 7,810,368 3,711,320 40,539,036 3,102,261 8,036,859 3,361,432 3,080,546 4,966,833 183,759 17,050,713 H&SCode34183Distributions CountyAuditorControllerAdministrativeCost PropertyTaxAdministr ationFees (SB2557)86,69751,856 72,129 230,306 105,9501,075,12776,175 230,68085,465 74,344 149,1075,647 579,130 AdministrativeFeestoCounty AuditorController 12,23113,743 10,876 29,977 27,594 92,857 11,837 29,108 12,299 10,253 25,472 189 29,337 TotalCountyAuditorControllerAdministrativeCost 98,928 65,599 83,005 260,284 133,544 1,167,984 88,012 259,789 97,764 84,597 174,580 5,835 608,467 PassThroughPaymentsDuetoATEs CityPassthroughPayments 614 28,518 26,130 5,093 25,012 91,007 38,632 3,633 32,777 14,927 61,778 144,292 CountyPassthroughPayments 782,285 27,021 89,138 411,225 173,888 2,375,749 343,535 1,543,795 62,245 279,494 892,789 26,296 435,662 SpecialDistrictPassthroughPayments 91,446 108,405 239,062 494,510 414,654 6,039,218 920,128 796,464 292,674 134,330 566,953 4,778 641,017 K12SchoolPassthroughPaymentsTaxPortion 6,370 16,853 0 0 19,376 334,948 0 28,963 31,711 40,164 290,012 0 131,775 K12SchoolPassthroughPaymentsFacilitiesPortion 84,412 22,068 72,515 428,391 89,942 955,084 248,263 862,051 77,430 24,095 428,789 0 1,249,298 CommunityCollegePassthrough PaymentsTaxPortion 1,243 12,302 5,710 0 7,600 95,054 4,107 6,903 5,580 7,132 35,991 0 18,097 CommunityCollegePassthroughPaymentsFacilitiesPortion 1,374 13,597 6,311 89,645 7,625 268,216 4,539 282,050 82,535 3,790 52,274 0 20,002 CountyOfficeofEducationTaxPortion 75 294 442 0 228 5,002 0 418 302 200 250 0 1,053 CountyOfficeofEducation FacilitiesPortion 1,003 1,254 1,886 19,276 974 88,514 17,640 68,294 5,758 854 9,368 0 4,487 TotalPassThroughPaymentsDue 968,822 230,312 441,196 1,448,140 739,299 10,252,793 1,576,843 3,592,571 558,235 504,987 2,338,204 31,074 2,645,683 8. D . c Pa c k e t P g . 1 9 5 Attachment: SB County RDA Disbursement Report - June 2, 2012 (1078 : ROPS II Deficiency Notice and Resolution to Use Other Funds) 2 of 4 CountyofSanBernardino RedevelopmentPropertyTaxTrustFund ActualsfortheperiodFe bruary1,2012t oApril 30,2012 FundingROPSperiodJuly1,2012toDecember31,2012 Updated6212 CITYOF ADELANTO CITYOF BARSTOW CITYOFBIG BEARLAKE CITYOFCHINO CITYOF COLTON CITYOF FONTANA CITYOF GRAND TERRACE CITYOF HESPERIA CITYOF HIGHLAND CITYOFLOMA LINDA CITYOF MONTCLAIR CITYOF NEEDLES CITYOFONTARIO ROPSEnforceableObligationsPayablefromPropertyTaxes(NoteA )3,049,694 190,117 926,3055,746,4845,059,89727,095,0644,089,77612,425,320 217,6852,969,40612,342,443 164,62747,147,039 SuccessorAgencyAdministrativeCost Allowance SCOInvoicesforAuditandOversight H&SCode34183DistributionTotals 4,117,444 486,0281,450,5067,454,9085,932,74038,515,8415,754,63116,277,679 873,6843,558,99014,855,227 201,53750,401,189 ResidualBalance(NoteB )(1,631,932)1,020,4361,021,601 355,460(2,221,420)2,023,195(2,652,371)(8,240,820)2,487,748(478,443)(9,888,394)(17,778)(33,350,475) AdjustedROPSPayment(NoteC )1,417,762 190,117 926,3055,746,4845,059,89727,095,0641,437,4054,184,500 217,6852,490,9632,454,049 146,84913,796,564 NOTE: (A)ROPSamountidentifiedistheDOFapproved RPTTFamountfortheJulyDecemberROPSpostedonJune1,2012atwww.dof.ca.gov (B)NegativeResidualbalancerepresentstheamountthatwillbedeductedfromyourROPSRPTTFpayment (C)Absentaninsuffic ientfundsnotifi cation,thisamountrepresentstheROPSRPTTFpaymentyouragencywillreceive. 8. D . c Pa c k e t P g . 1 9 6 Attachment: SB County RDA Disbursement Report - June 2, 2012 (1078 : ROPS II Deficiency Notice and Resolution to Use Other Funds) 3 of 4 CountyofSanBernardino RedevelopmentPropertyTaxTrustFund ActualsfortheperiodFe bruary1,2012t oApril 30,2012 FundingROPSperiodJuly1,2012toDecember31,2012 Updated6212 RPTTFBeginningBalance Deposits SecuredPropertyTaxIncrement UnsecuredPropertyTaxIncrement UnitaryPropertyTaxIncrement SupplementalPropertyTaxIncrement Misc.Revenues (BondDebtIncrement;Int&PenDel.Taxes) DepositTotals RPTTFAvailableBalance H&SCode34183Distributions CountyAuditorControllerAdministrativeCost PropertyTaxAdminis trationFees (SB2557) AdministrativeFeestoCounty AuditorContro ller TotalCountyAuditorControllerAdministrativeCost PassThroughPaymentsDuetoATEs CityPassthroughPayments CountyPassthroughPayments SpecialDistrict PassthroughPayments K12SchoolPassthroughPaymentsTaxPortion K12SchoolPassthroughPaymentsFacilitiesPortion CommunityCollegePassthroughPaymentsTaxPortion CommunityCollegePassthroughPaymentsFacilitiesPortion CountyOfficeofEducationTaxPortion CountyOfficeofEducation FacilitiesPortion TotalPassThroughPaymentsDue CITYOF RANCHO CUCAMONGA CITYOF REDLANDS CITYOF RIALTO CITYOF TWENTYNINE PALMS CITYOF UPLAND CITYOF VICTORVILLE CITYOF YUCAIPA IVDAJPA COUNTYOF SAN BERNARDINO CITYOFSAN BERNARDINO TOWNOF APPLEVALLEY TOWNOF YUCCAVALLEY VVEDAJPA (138,940)(7,294)(16,029)(1,599)(122,626)(16,584)(87,995)(11,375)(23,402)(505,534) 35,770,3681,977,9817,571,064 703,7743,939,9002,790,760 538,60410,575,7674,900,98011,633,9141,346,474 744,81011,877,867 188,390,150 8,524(797)(33,320)165 5,452 (3,497)(3,912)(93,078)3,990 (38,401)(4,648)531 (49,564)(448,204) 2 2 (13,362)(31,190)99,894 31,351 6,755 25,161 5,779 270,23711,569 133,29622,515 11,565 254,712 1,357,058 245,251 356,1491,182,0554,080 49,925 7,823 94,238 1,358,52129,435 2,109,87827,138 1,746 137,682 9,683,802 36,010,781 2,302,143 8,819,693 739,370 4,002,032 2,820,248 634,709 12,111,447 4,945,975 13,838,686 1,391,479 758,652 12,220,697 198,982,809 36,010,781 2,302,143 8,680,753 732,076 3,986,002 2,818,649 634,709 11,988,821 4,929,391 13,750,691 1,380,103 758,652 12,197,294 198,477,275 1,061,90971,546 248,33721,538 118,088 100,75419,468 433,040 162,907 368,49339,547 26,116 355,880 5,850,238 53,9116,253 33,260 9,586 33,358 12,888 11,513 35,113 5,452 50,384 9,523 9,589 24,811 601,414 1,115,820 77,799 281,597 31,124 151,446 113,642 30,981 468,153 168,359 418,877 49,070 35,705 380,690 6,451,652 216,809 51,885 133,678 60,700 39,626 2,597 224,618 25,863 1,158,472 2,386,660 242,867 32,947 342,557 14,518 110,502 366,867 38,343 164,182 503,704 40,499 44,106 69,057 9,413,269 7,999,757 99,614 927,339 35,421 260,082 92,287 113,131 612,000 741,575 698,332 101,686 88,465 339,651 22,852,981 0 29,472 134,791 0 30,076 2,146 0 0 188,147 300,599 36,878 0 3,939 1,626,221 5,386,562 38,593 352,498 75,168 447,776 402,214 57,399 967,876 246,373 350,366 48,291 117,796 1,317,865 14,351,113 86,477 5,500 27,352 0 20,217 394 0 0 29,933 38,445 8,644 0 769 417,450 95,580 6,079 52,261 15,467 9,506 67,321 17,977 121,123 33,084 40,725 9,554 24,239 243,058 1,567,932 7,435 321 1,825 0 547 24 1,267 0 2,623 1,607 524 2,135 47 26,621 31,698 1,370 11,725 5,648 6,326 10,235 1,884 54,592 11,182 7,656 2,233 4,982 113,090 481,930 14,067,184 265,783 1,984,027 146,222 945,732 981,113 230,001 1,755,591 1,419,697 2,166,050 274,171 281,723 3,245,948 53,124,176 TOTAL 8. D . c Pa c k e t P g . 1 9 7 Attachment: SB County RDA Disbursement Report - June 2, 2012 (1078 : ROPS II Deficiency Notice and Resolution to Use Other Funds) 4 of 4 CountyofSanBernardino RedevelopmentPropertyTaxTrustFund ActualsfortheperiodFe bruary1,2012t oApril 30,2012 FundingROPSperiodJuly1,2012toDecember31,2012 Updated6212 ROPSEnforceableObligationsPayablefromPropertyTaxes(NoteA ) SuccessorAgencyAdministrativeCost Allowance SCOInvoicesforAuditand Oversight H&SCode34183DistributionTotals ResidualBalance(NoteB ) AdjustedROPSPayment(NoteC ) CITYOF RANCHO CUCAMONGA CITYOF REDLANDS CITYOF RIALTO CITYOF TWENTYNINE PALMS CITYOF UPLAND CITYOF VICTORVILLE CITYOF YUCAIPA IVDAJPA COUNTYOF SAN BERNARDINO CITYOFSAN BERNARDINO TOWNOF APPLEVALLEY TOWNOF YUCCAVALLEY VVEDAJPA TOTAL 23,442,8022,388,9006,824,388 704,6084,198,26628,100,279 311,30815,884,6905,478,79812,857,0311,682,5591,160,10023,009,563 247,467,149 38,625,8062,732,4829,090,012 881,9545,295,44429,195,034 572,29018,108,4347,066,85415,441,9582,005,8011,477,52826,636,202 307,042,977 (2,615,025)(430,339)(409,259)(149,879)(1,309,441)(26,376,385)62,419 (6,119,613)(2,137,463)(1,691,267)(625,697)(718,876)(14,438,907)(108,565,702) 20,827,7771,958,5616,415,129 554,7292,888,8251,723,894 311,3089,765,0773,341,33511,165,7641,056,862 441,2248,570,656 NOTE: (A)ROPSamountidentifiedistheDOFapprovedRPTTFamountforthe JulyDecemberROPSpostedonJune1,2012atwww.dof.ca.gov (B)NegativeResidualbalancerepresentstheamountthatwillbedeductedfromyourROPSRPTTFpayment (C)Absentaninsufficient fundsnotifi cation,thisamountrepresentstheROPSRPTTFpaymentyouragencywillreceive. 8. D . c Pa c k e t P g . 1 9 8 Attachment: SB County RDA Disbursement Report - June 2, 2012 (1078 : ROPS II Deficiency Notice and Resolution to Use Other Funds) 8. D . d Pa c k e t P g . 1 9 9 Attachment: Grand_Terrace_May25_ROPS_Approval_Letter from DOF (1078 : ROPS II Deficiency Notice 8. D . d Pa c k e t P g . 2 0 0 Attachment: Grand_Terrace_May25_ROPS_Approval_Letter from DOF (1078 : ROPS II Deficiency Notice RECOGNIZED OBLIGATION PAYMENT SCHEDULE - CONSOLIDATED FILED FOR THE JULY 1, 2012 to DECEMBER 31, 2012 PERIOD Name of Successor Agency CITY OF GRAND TERRACE AS SUCCESSOR AGENCY TO COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE -RR34 Current Total Outstanding Total Due Debt or Obligation During Fiscal Year Outstanding Debt or Obligation (Excludes Pass-Through Debt)86,496,493.00$ 8,512,288.00$ Total Due for Six Month Period Outstanding Debt or Obligation (Excludes Pass-Through Debt)6,179,989.00$ Available Revenues other than anticipated funding from RPTTF 2,090,213.00$ Enforceable Obligations paid with RPTTF 3,839,776.00$ Administrative Cost paid with RPTTF 250,000.00$ Pass-through Payments paid with RPTTF -$ 250,000.00$ Certification of Oversight Board Chairman: Pursuant to Section 34177(l) of the Health and Safety code, I hereby certify that the above is a true and accurate Recognized Name Title Enforceable Payment Schedule for the above named agency. Signature Date Administrative Allowance (greater of 5% of anticipated Funding from RPTTF or 250,000. Note: Calculation should not include pass-through payments made with RPTTF. The RPTTF Administrative Cost figure above should not exceed this Administrative Cost Allowance 8. D . e Pa c k e t P g . 2 0 1 Attachment: ROPS II 07-1 to 12-31-12 OB Approved (1078 : ROPS II Deficiency Notice and Resolution to Use Other Funds) Name of Redevelopment Agency: COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE -RR34 FORM A - Redevelopment Property Tax Trust Fund (RPTTF)Project Area(s) RDA Project Area All GRAND TERRACE PROJECT AREA DRAFT RECOGNIZED OBLIGATION PAYMENT SCHEDULEPer AB 26 - Section 34177 (*) Project Area Total Outstanding Debt or Obligation Total Due During Fiscal Year 2012-2013** *** Funding Source Payable from the Redevelopment Property Tax Trust Fund (RPTTF) Contract/Agreement Payments by month Project Name / Debt Obligation Execution Date Payee Description Jul 2012 Aug 2012 Sep 2012 Oct 2012 Nov 2012 Dec 2012 Total 2004 Tax Allocation Bonds 2004 US Bank Debt Service on 2004 CRA Tax Alloc Bonds Grand Terrace Proj Area 1,966,188 1,966,188 RPTTF - 666,188 - - - - 666,188$ 2011 A Tax Allocation Bond 2011 US Bank Debt Service on 2011 CRA Tax Alloc Bonds Grand Terrace Proj Area 28,985,500 1,099,196 RPTTF - 680,898 - - - 418,298 1,099,196$ 2011 B Tax Allocation Bond 2011 US Bank Debt Service on 2011 CRA Tax Alloc Bonds Grand Terrace Proj Area 9,610,296 631,280 RPTTF - 429,545 - - - 201,735 631,280$ Trustee Fees 2004/2011 Indenture US Bank Trustee Services for 2004 & 2011 TABS Grand Terrace Proj Area 266,530 12,115 RPTTF - 12,115 - - - 12,115$ Zion Loan 2009 Zion First National Bank Private Refunding of CRA Debt Grand Terrace Proj Area 2,421,052 254,848 RPTTF - 127,424 - - - 127,424 254,848$ SERAF Transfer 2010 Housing Fund Repayment of loan for SERAF Grand Terrace Proj Area 448,636 448,636 RPTTF - - - - - 448,636 448,636$ Repayment of Debt Service 9/13/2011 SB Valley Muni Water Repay incorr debt service distrib-SB ATC Grand Terrace Proj Area 2,062,472 232,888 RPTTF - - - - - 232,888 232,888$ Agency Attorney 9/27/2011 Jones and Mayer Successor Agency Legal consulting Grand Terrace Proj Area 60,000 60,000 RPTTF 5,000 5,000 5,000 5,000 5,000 5,000 30,000$ Stater Brothers OPA 2/22/2011 Stater Brothers Markets Payment on participation agreement Grand Terrace Proj Area 1,207,500 241,500 RPTTF - - - - - - -$ Residual Receipts 2/24/2009 City of Grand Terrace Affordable housing payment agreement Grand Terrace Proj Area 3,000,000 300,000 RPTTF - - - - - 300,000 300,000$ Consulting Services On-going RSG Annual reporting requirements/administration Grand Terrace Proj Area 25,000 25,000 RPTTF - 2,500 2,500 5,000 5,000 10,000 25,000$ Consulting Services On-going City News Group Advertising/Noticing Grand Terrace Proj Area 10,000 10,000 RPTTF - 2,313 2,313 2,313 2,313 2,313 11,565$ Consulting Services Purchase Order Smothers Appraisers Property Appraisals Grand Terrace Proj Area 13,400 13,400 RPTTF - - 9,000 - - 4,400 13,400$ Consulting Services 4/12/2011 ACE Weed Abatement Weed abatement for Agency property Grand Terrace Proj Area 100,000 20,000 RPTTF - - - - 10,000 10,000 20,000$ Consulting Services 7/13/2010 Chamber of Commerce Business development services Grand Terrace Proj Area 20,600 10,300 RPTTF 860 860 860 860 860 860 5,160$ Consulting Services 2004/2011 Indenture Urban Futures Continuing Disclosure Reporting- bond issues Grand Terrace Proj Area 84,000 7,000 RPTTF - - - 3,500 - 3,500$ Agency Owned Property Various Various contractors Property Maintenance and Insurance Grand Terrace Proj Area 30,000 6,000 RPTTF 500 500 500 500 500 500 3,000$ Annual Audit and Reporting On-going Rogers Anderson Malody Required annual auditing services Grand Terrace Proj Area 70,000 15,000 RPTTF - 7,500 - - - - 7,500$ Professional Services On-going contractors Prof Svcs-Agency Dissolution-Oversight Grand Terrace Proj Area 200,000 50,000 RPTTF - 10,000 10,000 10,000 10,000 10,000 50,000$ Professional Services On-going Special Counsel Oversight Board Legal Consulting Grand Terrace Proj Area 140,000 35,000 RPTTF 2,916 2,916 2,917 2,917 2,917 2,917 17,500$ Professional Services 2/23/10 & ongoing HDL Property tax allocation reconciliation Grand Terrace Proj Area 56,000 8,000 RPTTF - - - 2,500 5,500 8,000$ -$ -$ -$ -$ -$ `-$ -$ -$ -$ -$ Totals - This Page (RPTTF Funding)50,777,174$ 5,446,351$ N/A 9,276$ 1,947,759$33,090$ 30,090$ 39,090$ 1,780,471$3,839,776$ Totals - Page 2 (Other Funding)21,954,319$ 2,471,862$ N/A 80,000$ 80,000$ 80,000$ 130,000$105,000$1,568,167$2,043,167$ Totals - Page 3 (Administrative Cost Allowance)13,765,000$ 594,075$ N/A 49,508$ 49,508$ 49,508$ 49,508$ 49,508$ 49,506$ 297,046$ Totals - Page 4 (Pass Thru Payments)-$ -$ N/A -$ -$ -$ -$ -$ -$ -$ Grand total - All Pages 86,496,493$ 8,512,288$ N/A 138,784$2,077,267$162,598$ 209,598$193,598$3,398,144$6,179,989$ ** All totals due during fiscal year and payment amounts are projected. *** Funding sources from the successor agency: (For fiscal 2011-12 only, references to RPTTF could also mean tax increment allocated to the Agency prior to February 1, 2012.) RPTTF - Redevelopment Property Tax Trust Fund Bonds - Bond proceeds Other - reserves, rents, interest earnings, etcLMIHF - Low and Moderate Income Housing Fund Admin - Successor Agency Administrative Allowance * The Preliminary Draft Recognized Obligation Payment Schedule (ROPS) is to be completed by 3/1/2012 by the successor agency, and subsequently be approved by the oversight board before the final ROPS is submitted to the State Controller and State Depart 8. D . e Pa c k e t P g . 2 0 2 Attachment: ROPS II 07-1 to 12-31-12 OB Approved (1078 : ROPS II Deficiency Notice and Resolution to Use Other Funds) Name of Redevelopment Agency:COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE -RR34 Project Area(s)RDA Project Area All- GRAND TERRACE PROJECT AREA DRAFT RECOGNIZED OBLIGATION PAYMENT SCHEDULEPer AB 26 - Section 34177 (*) Contract/Agreement Project Name / Debt Obligation Execution Date Payee Description Jul 2012 Aug 2012 Sep 2012 Oct 2012 Nov 2012 Dec 2012 Total 22.0) Grand Terrace Project Area Bond indent/Tax Cert.2011A Bond Indenture -Public Infrastructure Grand Terrace Proj Area 13,510,568 Bonds 22.1) Michigan Street improvements: design and ROW acq. 3/13/2012 Webb &Assoc 2011A Bond Indenture -Public Infrastructure Grand Terrace Proj Area 908,695 Bonds 80,000 80,000 80,000 80,000 80,000 80,000 480,000 22.2) Southwest project area: infrastructure study and design Bond indent/Tax Cert To be named 2011A Bond Indenture -Public Infrastructure Grand Terrace Proj Area Bonds 0 22.3) Southwest project area: infrastructure construction Bond indent/Tax Cert To be named 2011A Bond Indenture -Public Infrastructure Grand Terrace Proj Area Bonds 0 22.4) Barton Road infrastructure improvements Bond indent/Tax Cert To be named 2011A Bond Indenture -Public Infrastructure Grand Terrace Proj Area 100,000 Bonds 50,000 25,000 25,000 100,00022.5) Michigan Street improvements: construction Bond indent/Tax Cert To be named 2011A Bond Indenture -Public Infrastructure Grand Terrace Proj Area Bonds 0 22.6) Union Pacific/Barton Road bridge construction Bond indent/Tax Cert To be named 2011A Bond Indenture -Public Infrastructure Grand Terrace Proj Area Bonds 0 22.7) Strom drain & street rehab:Van Buren, Pico, and Main St. Bond indent/Tax Cert To be named 2011A Bond Indenture -Public Infrastructure Grand Terrace Proj Area Bonds 0 22.8) Mt. Vernon slope stabilization Bond indent/Tax Cert To be named 2011A Bond Indenture -Public Infrastructure Grand Terrace Proj Area Bonds 0 22.9) Vista Grande Park construction Bond indent/Tax Cert To be named 2011A Bond Indenture -Public Infrastructure Grand Terrace Proj Area Bonds 023.0) Grand Terrace Project Area Bond indent/Tax Cert.2011B Bond Indenture -Public Infrastructure Grand Terrace Proj Area 3,622,784 Bonds 23.1) Land Assembly Southwest mixed use area Bond indent/Tax Cert Prop Owners 2011B Bond Indenture -Public Infrastructure Grand Terrace Proj Area 500,000 Bonds 500,000 500,000 23.2) Land Assembly on Barton Road Bond indent/Tax Cert Prop Owners 2011B Bond Indenture -Public Infrastructure Grand Terrace Proj Area 500,000 Bonds 500,000 500,000 23.3) 2004 Tax Allocation Bonds Debt Service on 2004 CRA Tax Alloc Bonds (to be paid from Bond Reserve)Grand Terrace Proj Area 1,300,000 1,300,000 Bonds 1,300,000 1,300,000 23.4) 2004 TABS Reserve 2004 N/A Bond Reserve Requirement Grand Terrace Proj Area 1,300,000 -1,300,000 Bonds -1,300,000 -1,300,00023.5) 2011A TABS Reserve 2011 N/A Bond Reserve Requirement Grand Terrace Proj Area 1,280,894 0 Bonds 0 23.6) 2011B TABS Reserve 2011 N/A Bond Reserve Requirement Grand Terrace Proj Area 476,906 0 Bonds 0 23.7) Low Mod Property Purchase TBA Housing Author Purchase property -commercial district Grand Terrace Proj Area 463,167 463,167 Other 463,167 463,167 0 00 0 0 0 00 0 0 0 00 0 Totals - LMIHF - - - - - - - 0 Totals - Bond Proceeds 21,491,152 2,008,695 80,000 80,000 80,000 130,000 105,000 1,105,000 1,580,000 Totals - Other 463,167 463,167 - - - - - 463,167 463,167 Grand total - This Page 21,954,319 2,471,862 80,000 80,000 80,000 130,000 105,000 1,568,167 2,043,167 ** All total due during fiscal year and payment amounts are projected. *** Funding sources from the successor agency: (For fiscal 2011-12 only, references to RPTTF could also mean tax increment allocated to the Agency prior to February 1, 2012.) RPTTF - Redevelopment Property Tax Trust Fund Bonds - Bond proceeds Other - reserves, rents, interest earnings, etc LMIHF - Low and Moderate Income Housing Fund Admin - Successor Agency Administrative Allowance FORM B - All Revenue Sources Other Than Redevelopment Property Tax Trust Fund (RPTTF) * The Preliminary Draft Recognized Obligation Payment Schedule (ROPS) is to be completed by 3/1/2012 by the successor agency, and subsequently be approved by the oversight board before the final ROPS is submitted to the State Controller and State Depart Project Area Total Outstanding Debt or Obligation Payments by monthTotal Due During Fiscal Year 2012-2013** Funding Source *** Payable from Other Revenue Sources 8. D . e Pa c k e t P g . 2 0 3 Attachment: ROPS II 07-1 to 12-31-12 OB Approved (1078 : ROPS II Deficiency Notice and Resolution to Use Other Funds) Name of Redevelopment Agency: COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE -RR34 Project Area(s) RDA Project Area All GRAND TERRACE PROJECT AREA DRAFT RECOGNIZED OBLIGATION PAYMENT SCHEDULE Per AB 26 - Section 34177 (*) Project Area Total Outstanding Debt or Obligation Total Due During Fiscal Year 2012-2013** Funding Source **Payable from the Administrative Allowance Allocation ****Payments by month Project Name / Debt Obligation Payee Description Jul 2012 Aug 2012 Sep 2012 Oct 2012 Nov 2012 Dec 2012 Total 24) Employee Costs City of Grand Terrace Agency direct employee costs Grand Terrace Proj Area 4,945,000 215,000 RPTTF 17,917 17,917 17,917 17,917 17,917 17,915 107,500$ 25) Employee Costs City of Grand Terrace Agency direct employee costs-PERS Grand Terrace Proj Area 1,000,000 39,075 RPTTF 3,256 3,256 3,256 3,256 3,256 3,256 19,536$ 26) Office Rent/Cost Allocation City of Grand Terrace G & A indirect overhead cost allocation-34% Grand Terrace Proj Area 7,389,900 321,300 RPTTF/Other 26,775 26,775 26,775 26,775 26,775 26,775 160,650$ 27) Cost Allocation-Adm O/H Liab Ins City of Grand Terrace G & A Admin indirect O/H Insurance -34% Grand Terrace Proj Area 430,100 18,700 RPTTF/Other 1,560 1,560 1,560 1,560 1,560 1,560 9,360$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ $ - -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Totals - This Page 13,765,000 594,075 49,508 49,508 49,508 49,508 49,508 49,506 297,046 Bonds - Bond proceeds Admin - Successor Agency Administrative Allowance FORM C - Administrative Cost Allowance Paid With Redevelopment Property Tax Trust Fund (RPTTF) * The Preliminary Draft Recognized Obligation Payment Schedule (ROPS) is to be completed by 3/1/2012 by the successor agency, and subsequently be approved by the oversight board before the final ROPS is submitted to the State Controller and State Depart ** All total due during fiscal year and payment amounts are projected. *** Funding sources from the successor agency: (For fiscal 2011-12 only, references to RPTTF could also mean tax increment allocated to the Agency prior to February 1, 2012.) **** - Administrative Cost Allowance caps are 5% of Form A 6-month totals in 2011-12 and 3% of Form A 6-month totals in 2012-13. The calculation should not factor in pass through payments paid for with RPTTF in Form D. RPTTF - Redevelopment Property Tax Trust Fund LMIHF - Low and Moderate Income Housing Fund Other - reserves, rents, interest earnings, etc 8. D . e Pa c k e t P g . 2 0 4 Attachment: ROPS II 07-1 to 12-31-12 OB Approved (1078 : ROPS II Deficiency Notice and Resolution to Use Other Funds) Name of Redevelopment Agency: COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE -RR34 FORM D - Pass-Through Payments Project Area(s) RDA Project Area All GRAND TERRACE PROJECT AREA OTHER OBLIGATION PAYMENT SCHEDULE Per AB 26 - Section 34177 (*) Total Outstanding Debt or Obligation Total Due During Fiscal Year 2012-2013** Source of Fund***Pass Through and Other Payments **** Payments by month Project Name / Debt Obligation Payee Description Project Area Jul 2012 Aug 2012 Sep 2012 Oct 2012 Nov 2012 Dec 2012 Total Pass-through -County Administered after 1/31/2012 $0 28) Statutory Pass Through City of Grand Terrace Pass-through -Statutory after 1/31/2012 $0 29) Statutory Pass Through San Bernardino Comm Coll Colton Joint Unified School District after 1/31/2012 $0 30) Negotiated Pass Through Colton Joint USD - $0 31) Pass Through Administered by County Taxing entities $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Totals - Other Obligations -$ -$ -$ -$ -$ -$ -$ -$ $0 ** All total due during fiscal year and payment amounts are projected. *** Funding sources from the successor agency: (For fiscal 2011-12 only, references to RPTTF could also mean tax increment allocated to the Agency prior to February 1, 2012.) RPTTF - Redevelopment Property Tax Trust Fund Bonds - Bond proceeds Other - reserves, rents, interest earnings, etc LMIHF - Low and Moderate Income Housing Fund Admin - Successor Agency Administrative Allowance * The Preliminary Draft Recognized Obligation Payment Schedule (ROPS) is to be completed by 3/1/2012 by the successor agency, and subsequently be approved by the oversight board before the final ROPS is submitted to the State Controller and State **** - Only the January through June 2012 ROPS should include expenditures for pass-through payments. Starting with the July through December 2012 ROPS, per HSC section 34183 (a) (1), the county auditor controller will make the required pass-through paym San Bernardino County Auditor-Controller will be administering all pass throughs after January 31, 2012 8. D . e Pa c k e t P g . 2 0 5 Attachment: ROPS II 07-1 to 12-31-12 OB Approved (1078 : ROPS II Deficiency Notice and Resolution to Use Other Funds) Name of Redevelopment Agency:COMMUNITY REDEVELOPMENT AGENCY OF GRAND TERRACE -RR34 Project Area(s)RDA Project Area All GRAND TERRACE PROJECT AREA Equivalent Equivalent FTE%Salary Benefits OTHER Payments by month Description Total Jul 2012 Aug 2012 Sep 2012 Oct 2012 Nov 2012 Dec 2012 Total PERSONNEL (Direct Costs) 1)City Manager Administrative Direct Labor 0.25 41,650 23,290 - 64,940 5,411 5,411 5,412 5,412 5,412 5,412 32,468$ 2)Community Economic Development Director Administrative Direct Labor 0.50 55,970 30,130 - 86,100 7,175 7,175 7,175 7,175 7,175 7,175 43,050$ 3)Community Economic Development Secretary Administrative Direct Labor 0.05 1,950 1,250 - 3,200 267 267 267 267 267 267 1,600$ 4)City Clerk Administrative Direct Labor 0.25 14,250 8,800 - 23,050 1,921 1,921 1,921 1,921 1,921 1,921 11,525$ 5)Finance Director Administrative Direct Labor 0.40 41,575 22,750 - 64,325 5,360 5,360 5,360 5,360 5,360 5,360 32,163$ 6)Sr. Account Technician Administrative Direct Labor 0.10 4,860 2,800 - 7,660 638 638 638 638 638 638 3,830$ 7)Account Technician Administrative Direct Labor 0.10 3,000 1,800 - 4,800 400 400 400 400 400 400 2,400$ Total FTE Salaries and Benefits 1.65 163,255 90,820 - 254,075 21,172 21,172 21,173 21,173 21,173 21,173 127,036$ Percentage of Overall City Payroll and Benefits 10.4%10.9%10.5%-$ -$ OTHER ADMINISTRATIVE COSTS (Indirect overhead allocation)-$ -$ 8)Indirect Administrative Staff/ Administrative Overhead Costs - historically 34% to CRA 321,300 321,300 26,775 26,775 26,775 26,775 26,775 26,775 160,650$ 9)Indirect O/H Insurance costs - historically 34% to CRA 18,700 18,700 1,560 1,560 1,560 1,560 1,560 1,560 9,360$ Total Indirect Administrative Costs 340,000 340,000 28,335 28,335 28,335 28,335 28,335 28,335 170,010$ -$ -$ -$ -$ -$ -$ -$ $ - -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Totals - This Page 163,255 90,820 340,000 594,075 49,507 49,507 49,508 49,508 49,508 49,508 297,046 Code RPTTF REDEVELOPMENT PROPERTY TAX TRUST FUND 250,000 OTHER RESERVES, RENTS, INTEREST 344,075 Total Funding of Administrative Costs 594,075 ESTIMATED ADMINISTRATIVE COSTS FOR TAX ALLOCATION PERIOD JULY 1, 2012 TO DECEMBER 31, 2012 SUCCESSOR AGENCY ADMINISTRATIVE BUDGET ESTIMATED ANNUAL FUNDING: Source 8. D . f Pa c k e t P g . 2 0 6 Attachment: Administrative Budget ROPS II (1078 : ROPS II Deficiency Notice and Resolution to Use Other Funds) AGENDA REPORT MEETING DATE:April 18, 2012 TITLE:Recognized Payment Obligation Schedule for Period July 1, 2012 to December 31, 2012 PRESENTED BY:Bernie Simon, Finance Director RECOMMENDATION:Adopt a Resolution Approving a Recognized Obligation Payment Schedule (ROPS) for Period July 1, 2012 to December 31, 2012 BACKGROUND: Pursuant to ABx1 26, the Successor Agency is obligated to prepare a Draft Recognized Obligation Payment Schedule (ROPS) and submit it to the Oversight Board for approval. According to a letter published by the Director of the California Department of Finance, the Successor Agency is to submit to the Department of Finance on or before May 15, 2012 a ROPS as approved by the Oversight Board for the period July 1, 2012 to December 31, 2012. The Recognized Obligation Payment Schedule is prepared and must be submitted every six months to coincide with the payment of redevelopment property tax allocation every six months. The purpose of the ROPS is to quantify the amount of tax allocation that is subject to distribution by the County Auditor-Controller in accordance with the new legislation and review that the listed obligations are needed and allowable. The Successor Agency is allowed to use other sources of revenue to pay for obligations with the approval of the Oversight Board. DISCUSSION: On March 27, 2012, pursuant to ABx1 26, the City of Grand Terrace as Successor Agency prepared and adopted a draft Recognized Obligation Payment Schedule for the period July 1, 2012 through December 31, 2012. The Recognized Obligation Payment Schedule is now to be considered for approval by the Oversight Board. Upon approval by the Oversight Board, the draft ROPS would become the ROPS. Once approved, only payments on the approved ROPS may be paid. The draft ROPS was prepared based on staff understanding of ABx1 26 and guidance by the City Attorney along with information from professional organizations such as the California Redevelopment Association and California League of Cities. The Department of Finance is currently reviewing the draft ROPS and may provide clarification on certain line item obligations. There is also pending legislation that may effect what is on the ROPS. The draft ROPS for the period July 1, 2012 to December 31, 2012 was presented to the Oversight Board at the April 4th meeting. The draft ROPS has been corrected to 8.D.g Packet Pg. 207 At t a c h m e n t : 2 0 1 2 . 0 4 . 1 8 O B A d o p t i o n ( 1 0 7 8 : R O P S I I D e f i c i e n c y N o t i c e a n d R e s o l u t i o n t o U s e O t h e r F u n d s ) exclude pass-through payments on Form D of the ROPS. The San Bernardino County Auditor-Controller has confirmed to staff that the Auditor-Controller will calculate and distribute all pass-through due to the overlapping taxing agencies after January 31, 2012. The Successor Agency should only list pass-through debt on Form D incurred prior to February 1, 2012. A summary of the ROPS obligations by type of debt obligation and funding source is included for a reference. An administrative budget page is now also included that details the data on Form C of the ROPS. FISCAL IMPACT: There is no fiscal impact with this report. ATTACHMENTS: ·2012_04-18-ROPS Jul. 1 to Dec 31, 2012 OB Approv-Resolution ·Admin Budget 07-01-12 to 12-31-12 revised ·DOF ROPS forms Jul 1 to Dec 31-12 Revised ·DOF ROPS SUMMARY Jul 1 to Dec 31-12 Revised ·SA Approving Action 7-1-12 to 12-31-12 ROPS APPROVALS: Bernie Simon Completed 04/11/2012 11:41 AM Finance Completed 04/11/2012 11:43 AM City Attorney Completed 04/11/2012 4:35 PM City Manager Completed 04/12/2012 9:36 AM Oversight Board Completed 04/26/2012 12:46 PM RESULT:APPROVED [UNANIMOUS] MOVER:Joyce Powers, Vice-Chairman SECONDER:Camille Sidoti, Board Member AYES:Stanckiewitz, Powers, Sidoti, Mitchell, Miranda, Saks ABSENT:Jess Vizcaino 8.D.g Packet Pg. 208 At t a c h m e n t : 2 0 1 2 . 0 4 . 1 8 O B A d o p t i o n ( 1 0 7 8 : R O P S I I D e f i c i e n c y N o t i c e a n d R e s o l u t i o n t o U s e O t h e r F u n d s ) RESOLUTION NO. A RESOLUTION OF THE CITY OF GRAND TERRACE AS SUCESSOR AGENCY TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY ADOPTING AN DEFICIT FUNDING PLAN FOR RECOGNIZED OBLIGATIONS PAYMENT SCHEDULE (ROPS II)FOR PERIOD OF JULY 1, 2012 TO DECEMBER 31, 2012 WHEREAS, the Grand Terrace Community Redevelopment Agency, Grand Terrace, California (“Agency”) was formed for the purpose of revitalizing areas within the City of Grand Terrace pursuant to Health and Safety Code Section 33000, et. seq.; WHEREAS, AB X1 26 required the dissolution of all redevelopment agencies in the state, including prohibitions on certain actions by these agencies and requiring certain actions to be taken; WHEREAS, AB X1 27 provided that redevelopment agencies could enter into a Voluntary Alternative Redevelopment Program (“VARP”); WHEREAS, In California Redevelopment Association v. Matosantos, the California Supreme Court upheld AB X1 26 allowing for the dissolution of city redevelopment agencies and overturning AB X1 27 thus precluding redevelopment agencies continued existence as a VARP; WHEREAS,on or about August 23, 2011, the Agency adopted an Enforceable Obligation Payment Schedule (EOPS) pursuant to Health and Safety Code Section 34169(g); WHEREAS,on or about September 27, 2011, the Agency adopted an Initial Recognized Obligation Payment Schedule (IROPS)pursuant to Health and Safety Code Section 34169(h); and WHEREAS,on January 10, 2012, the City as Successor Agency adopted Resolution 2012-01 electing to serve as the successor agency to the Grand Terrace Community Redevelopment Agency pursuant to Health and Safety Code Section 34176; and WHEREAS,on January 24, 2012, the City as Successor Agency adopted Resolution 2012-04 establishing a Redevelopment Obligation Fund pursuant to Health and Safety Code Section 34170.5(A); and WHEREAS, on March 27, 2012, the Draft Recognized Obligations Payment Schedule (ROPS)pursuant to Health and Safety Code Section 34177(l) for the period July 1, 2012 to December 31, 2012 was considered by the City as Successor Agency and adopted; and 8.D.h Packet Pg. 209 At t a c h m e n t : 2 0 1 2 0 6 - 1 2 S U C C E S S O R A G E N C Y A D O P T I O N O F D e f i c i t F u n d i n g P l a n f o r R O P S I I J u l y 2 0 1 2 t o D e c 2 0 1 2 ( 1 0 7 8 : R O P S I I WHEREAS, on April 18, 2012, the Draft Recognized Obligations Payment Schedule for the period 7-1 to 12-31-2012 (ROPSII)pursuant to Health and Safety Code Section 34180(g) was considered by the Oversight Board and adopted; and WHEREAS, on May 11, 2012, Successor Agency and Oversight Board received comments by the California Department of Finance, so empowered to review the Recognized Obligations Payment Schedule for the period 7-1 to 12-31-2012 (ROPSII) pursuant to Health and Safety Code Section 34179(h); and WHEREAS, on or about June 3, 2012 the California Department of Finance, so empowered to review the Recognized Obligations Payment Schedule for the period 7- 1 to 12-31-2012 (ROPSII)pursuant to Health and Safety Code Section 34179(h) determined that the maximaum allowable distribution from the Redevelopment Property Tax Trust Fund to be $4,089,776 for the ROPS for the period 7-1-2012 to December 31, 2012 ; and WHEREAS,on or about June 3, 2012 the San Bernardino Auditor Controller determined that the available distribution from the Redevelopment Property Tax Trust Fund for the ROPS II for the period 7-1-2012 to December 31, 2012 to be $1,437,405; and WHEREAS, on June 12, 2012, the Successor Agency funding of (ROPSII)for the period 7-1 to 12-31-2012 will have a projected deficit of $ 2,652,371; and WHEREAS, the estimated needed Administrative costs exceed the Administrative Allowance under ABx1-26 on the Recognized Obligations Payment Schedule for the period 7-1 to 12-31-2012 (ROPSII); and WHEREAS, the Successor Agency has sufficient other sources of revenue including available fund non-LM Housing fund balance; and NOW THEREFORE, THE CITY OF GRAND TERRACE AS SUCESSOR AGENCY TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DOES RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS: SECTION 1. The City as Successor Agency finds that the above recitations are true and correct and, accordingly, are incorporated as a material part of this Resolution. SECTION 2 The City Manager is hereby authorized to expend funds in accordance with the approved ROPSII for the period July 1 to December 31,2012 from all allowable successor agency funds including available fund balance.. SECTION 3. The City Clerk shall certify to the adoption of this Resolution. PASSED APPROVED AND ADOPTED this 6th day of June ,2012 by the following vote: 8.D.h Packet Pg. 210 At t a c h m e n t : 2 0 1 2 0 6 - 1 2 S U C C E S S O R A G E N C Y A D O P T I O N O F D e f i c i t F u n d i n g P l a n f o r R O P S I I J u l y 2 0 1 2 t o D e c 2 0 1 2 ( 1 0 7 8 : R O P S I I AYES: NOES: ABSENT: ABSTAIN: Walt Stanckiewitz, Mayor ATTEST: Tracey R. Martinez, City Clerk APPROVED AS TO FORM: Richard L. Adams II, City Attorney State of California ) County of San Bernardino )ss. State of California ) I,Tracey R. Martinez, hereby certify that I am the duly appointed City Clerk of the City of Grand Terrace and and that the foregoing resolution was duly adopted at a regular meeting of the City Council and the Ctiy Council as the Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace held on the 12th day of June, 2012. Tracey R. Martinez, City Clerk 8.D.h Packet Pg. 211 At t a c h m e n t : 2 0 1 2 0 6 - 1 2 S U C C E S S O R A G E N C Y A D O P T I O N O F D e f i c i t F u n d i n g P l a n f o r R O P S I I J u l y 2 0 1 2 t o D e c 2 0 1 2 ( 1 0 7 8 : R O P S I I 8.D.h Packet Pg. 212 At t a c h m e n t : 2 0 1 2 0 6 - 1 2 S U C C E S S O R A G E N C Y A D O P T I O N O F D e f i c i t F u n d i n g P l a n f o r R O P S I I J u l y 2 0 1 2 t o D e c 2 0 1 2 ( 1 0 7 8 : R O P S I I ATTACHMENT 1 Amended Draft Recognized Obligations Payment Schedule (ROPS) July 1, 2012 to December 31, 2012 8.D.h Packet Pg. 213 At t a c h m e n t : 2 0 1 2 0 6 - 1 2 S U C C E S S O R A G E N C Y A D O P T I O N O F D e f i c i t F u n d i n g P l a n f o r R O P S I I J u l y 2 0 1 2 t o D e c 2 0 1 2 ( 1 0 7 8 : R O P S I I AGENDA REPORT MEETING DATE:June 12, 2012 TITLE:Child Care Service Fees for FY 2012-2013 PRESENTED BY:Cathy Varela, Director of Child Care Services RECOMMENDATION:Consider proposed rate increases for Grand Terrace Child Care Services for Fiscal Year 2012-2013. BACKGROUND: At the special budget meeting on March 31,the City Council requested that Child Care Services be moved from the General Fund to a separate fund which would include charging the fund a cost allocation consisting of a sizable overhead. Through this process, a deficit has been identified and Child Care Services is unable to cover through revenues based on its fees. Without the City overhead, Child Care was able to cover all its operating expenses in the past. DISCUSSION: After assessing rates at Child Care facilities in local areas, it was determined that the City's current Child Care fees would support a rate increase. Increasing the rates from 2% to 25% will help close the budget gap, assist with the increasing costs in operating a Child Care program and be more competitive with the market rates for Child Care services. Below is a list of the current rates charged and proposed rates with the increase which would become effective, if approved by the Council, at the start of the new school year (July 31, 2012) for elementary school students in the Colton Joint Unified School District: Current Rates Proposed Rates Program Resident Non-Resident Resident Non-Resident Child Care Center Kangaroo 6 Weeks -2 years Full Time Part Time (Priority will be given to Full Time) $184.75 $188.50 $198.50 $145.00 $202.50 $149.00 Turtles 2 -3 ½ years Part Time Full Time $128.25 $168.50 $130.75 $171.75 $132.75 $177.00 $135.25 $180.25 Giraffe, Alligator and Monkeys Potty Trained 3 -5 yrs. (If not Potty Trained Turtle rate applies) Part Time Full Time $101.50 $145.25 $103.50 $148.25 $107.50 $151.75 $109.75 $155.00 School Age Program Kindergarten 8.E Packet Pg. 214 Part Time Full Time $88.25 $123.00 $90.00 $125.25 $93.50 $128.50 $95.50 $130.75 1st -6th Grade Part Time Full Time $70.50 $85.75 $71.75 $87.25 $72.00 $87.50 $73.25 $89.00 Off Track -No Lunch Part Time $99.00 $101.00 $102.00 $104.00 Off Track -No Lunch Full Time $140.75 $143.50 $145.00 $147.75 Tiny Tot Fun Club Two Days $83.25 mo.$84.75 mo.$99.50 $105.75 Three Days $106.00 mo.$108.00 mo.$126.75 $135.00 New Student Registration Child Care Center & School Age $50.00 $65.00 Tiny Tots $25.00 $65.00 Annual Registration Child Care Center & School Age $25.00 $40.00 Tiny Tots $25.00 $40.00 Part Time: 1-3 days or 5 one half days and School Age picked up by 3:30 Full Time : 4-5 days Included as an attachment is the rate survey for six comparable Child Care facilities in the Inland Empire along with the Child Care Center’s FY 2011-12 rates and those proposed for FY 2011-12. FISCAL IMPACT: It is anticipated, if the proposed rate increases are approved, that Child Care will generate additional revenue of $64,388 which would reduce its budget shortfall to $5,291. Included as an attachment is the budget summary for Child Care Services with the rate increase included. This summer, the Child Care Center is going to implement a half-day full-week service not previously offered. During the rate survey it was discovered that other Child Care facilities are offering a half-day option as a way to increase business. It is likely adding the half-day full-week service could increase revenue for Child Care Services but this has not been factored into the $64,388 additional revenue. Between the new half-day full-week service and some other small expenditure reductions, Child Care Services should be able to operate in FY 2012-13 with a balanced budget, including absorbing the $198,867 overhead cost allocation. At the budget workshop on May 22, the possibility of applying a rental charge along with an allocation for facility services provided by Public Works was raised by the Council. These have been included in the attached budget summary for Child Care Services but not in the proposed rate increases. Subsequent to the Budget Workshop, the City Attorney advised that it is unclear that such a rental charge can be considered for purposes of setting the fee. Further research is being done on this matter. To increase Child Care fees requires a public meeting with a prior 10 day notice. The 8.E Packet Pg. 215 public meeting can be scheduled for June 26 if the Council desires to proceed with the proposed rate increase. ATTACHMENTS: ·Rate Comparison ·06-05-12 Child Care Program Analysis with Rate Increase APPROVALS: Finance Completed 06/07/2012 11:09 AM City Attorney Completed 06/07/2012 6:40 PM City Manager Completed 06/07/2012 7:02 PM City Council Pending 8.E Packet Pg. 216 Grand Terrace Child Care Services 2012 Child Care Center and School Age Rate Comparison (Daily rates reflected below –using NON-Resident fees) Age Teddy KinderC KinderC Liberty KinderC Tutor GT % GT Monthly PT/FT Tymes Colton Bloom. C.Care Fontana Time Average 11-12 Increase 12-13 Increase Infants 45 51 45 51 50 51 48.83 37.70 7.5%40.52 56.40 2-3 1/2yr PT *47 47 45 54 45 *59 47.75 43.58 3.5%45.10 30.40 2-3 1/2yr FT *47 37 36 43 36 *39 38 34.35 5%36.06 34.20 3-5 PT 42 36 44 53 44 58 46.16 34.50 6%36.56 41.20 3-5 FT 35 27 35 42 35 40 35.66 29.65 4.5%30.98 26.60 Kinder PT ---36 30 53 30 45 32.33 30 6%31.80 36 Kinder FT ---29 24 42 24 31 30 25.05 4.5%26.17 22.40 1st-6th PT ---32 28 36 29 37 32.40 23.92 2%24.39 9.40 1st-6th FT ---26 22 29 23 26 25.20 17.45 2%17.79 6.80 Off T. PT ---45 40 53 40 54 46.40 33.67 3%34.68 20.20 Off T. FT ---36 32 42 32 38 36 28.70 3%29.56 17.20 ·*Rate does not apply due to differentiation in teacher/child ratio 8.E.a Packet Pg. 217 At t a c h m e n t : R a t e C o m p a r i s o n ( 1 0 7 4 : C h i l d C a r e F e e s F Y 2 0 1 2 - 2 0 1 3 ) Tiny Tots –Comparison Rates Per Day Monthly 2/3 Days YMCA T. Tymes Average GT 11-12 % Increase GT 12-13 Increase 2 days 53.75 51 52 42 25%52 21 3 days 48 41.50 44.75 36 25%45 27 Registration/Annual Fees –Comparison Rates (Currently, several facilities have free reg/annual as an incentive) Fees TutorTimes KC Fontana Teddy T. Average GT 11-12 % Increase GT 12-13 Registration 85 95 25 68 50 *TinyT 25 29% *TinyT.1.6% 65 Annual 85 35 25 48 25 58%40 8.E.a Packet Pg. 218 At t a c h m e n t : R a t e C o m p a r i s o n ( 1 0 7 4 : C h i l d C a r e F e e s F Y 2 0 1 2 - 2 0 1 3 ) City of Grand Terrace 6/5/2012 Fund: 09 CHILD CARE PROGRAM PRELIM BUDGET 2013 Infant Kangaroo Tiny Tot After School Pre- School Other SUBS Costs Admin. Costs Revenue: 09-440-21 TINY TOT PROGRAM 82,912 0 82,912 0 0 09-440-23 AFTER SCHOOL PROGRAM G/T & T/V 285,305 0 0 285,305 0 09-440-28 PRE-SCHOOL PROGRAM 662,568 156,899 0 0 505,669 09-440-xx Grant 0 0 0 0 0 09-440-xx Registration 9,055 910 3,600 1,950 2,595 09-440-xx Other Reimb.6,466 4,425 0 2,041 0 Fund: 09 Total Revenue:1,046,306 162,234 86,512 289,296 508,264 15.51%8.27%27.65%48.58% Expenditure: 09-440-110-000-000 SALARIES/WAGES 521,800 81,845 51,638 40,506 134,412 45,236 168,163 09-440-138-000-000 MEDICARE/FICA 8,295 1,696 749 587 2,081 744 2,438 09-440-139-000-000 EMPLOYEE BENEFIT PLAN 59,495 14,750 6,445 2,677 13,343 (5,131)27,411 09-440-140-000-000 RETIREMENT PLAN 103,350 9,507 11,534 9,040 27,730 8,009 37,530 09-440-141-000-000 S U I 11,720 2,475 1,735 1,535 3,135 1,104 1,736 09-440-142-000-000 HEALTH/LIFE INSURANCE 29,960 1,652 259 246 5,819 598 21,386 09-440-143-000-000 WORKERS COMP. INSURANCE 18,525 2,909 1,823 1,438 4,774 1,612 5,969 Subtotal Labor and Payroll costs 753,145 114,834 74,183 56,029 191,294 52,172 264,633 09-440-210-000-000 OFFICE EXPENSE 1,300 0 0 0 0 0 1,300 09-440-219-000-000 OFFICE FURNITURE/MINOR EQUIP.1,955 0 0 0 500 0 1,455 09-440-220-000-000 FOOD/LUNCH AND SNACKS 30,200 2,000 0 2,000 26,200 0 0 09-440-221-000-000 TINY TOT PROGRAM 2,000 0 2,000 0 0 0 0 09-440-223-000-000 SCHOOL AGE PROGRAM 4,000 0 0 4,000 0 0 0 09-440-225-000-000 HOLIDAY DAY CAMP 200 0 0 200 0 0 0 09-440-228-000-000 PRE-SCHOOL PROGRAMS 11,000 0 0 0 11,000 0 0 09-440-230-000-000 ADVERTISING 880 0 0 0 0 0 880 09-440-235-000-000 COMMUNICATIONS 5,500 0 0 0 0 0 5,500 09-440-238-000-000 UTILITIES 17,000 0 0 0 0 0 17,000 09-440-241-000-000 RENT/LEASE FACILITY 3,200 0 800 2,400 0 0 0 09-440-244-000-000 CUSTODIAL SERVICE 12,650 0 0 0 0 0 12,650 09-440-245-000-000 MAINTENANCE-BLDG & GROUNDS 2,500 0 0 0 0 0 2,500 09-440-246-000-000 MAINT/OPERATION OF EQUIPMENT 2,500 0 0 0 0 0 2,500 09-440-247-000-000 SECURITY/FIRE SYSTEM MAINT 1,500 0 0 0 0 0 1,500 09-440-270-000-000 TRAVEL, CONFERENCES & MEETINGS 0 0 0 0 0 0 0 09-440-271-000-000 MILEAGE 200 0 0 0 0 0 200 09-440-272-000-000 FUEL & VEHICLE MAINTENANCE 2,000 0 0 2,000 0 0 0 09-440-700-000-000 COMPUTER EQUIPMENT 1,000 0 0 0 0 0 1,000 09-440-708-000-000 GRANT EXPENDITURES 0 0 0 0 0 0 0 Subtotal Maintenance and Operations 99,585 2,000 2,800 10,600 37,700 0 46,485 Total Labor and M & O Prior to Allocations 852,730 116,834 76,983 66,629 228,994 52,172 311,118 Direct Cost %23.87%15.73%13.61%46.79%0.00% Allocation of INDIRECT COSTS Allocation of Other Subs - Based on Direct Cost %0 (0)10,206 17,556 24,410 (52,172)0 Allocation of Child Care Admin Costs Based on Direct Cost %0 74,267 48,935 42,353 145,563 0 (311,118) Total Labor and M & O After Allocations to Programs 852,730 191,101 136,124 126,539 398,966 0 0 Fund: 09Total Net Budget: Prior to O/H Cost Alloc 193,576 (28,867)(49,612)162,757 109,298 0 0 10-999-998-440-000 O/H COST ALLOCATION - CHILD CARE 198,867 47,471 31,279 27,072 93,044 0 0 Fund: 09 Total Net Budget: After O/H Cost Allocation (5,291)(76,338)(80,892)135,685 16,254 0 0 Rental Charge (6,400 Sq/ft X $.75 X 12 months)57,600 19,459 0 0 38,141 0 0 33.78%0.00%0.00%66.22%0.00% Allocated Charges from Public Works ( 2 hrs x 52 x $32)3,328 1,124 0 0 2,204 0 0 33.78%0.00%0.00%66.22%0.00% Total Other Charges 60,928 20,584 0 0 40,344 0 0 Grand Total Net Budget (66,219)(96,922)(80,892)135,685 (24,090)0 0 PROGRAMS 8.E.b Packet Pg. 219 At t a c h m e n t : 0 6 - 0 5 - 1 2 C h i l d C a r e P r o g r a m A n a l y s i s w i t h R a t e I n c r e a s e ( 1 0 7 4 : C h i l d C a r e F e e s F Y 2 0 1 2 - 2 0 1 3 ) AGENDA REPORT MEETING DATE:June 12, 2012 Council & Successor Agency Item TITLE:Proposed Budget for Fiscal Year 2012-13 PRESENTED BY:Betsy Adams, City Manager RECOMMENDATION:Receive information on the proposed budget for Fiscal Year 2012-13. Provide direction on any desired additions or deletions to be included when the proposed budget is brought forward for adoption at the June 26 Council Meeting. BACKGROUND: On May 22, 2012, the City Council held a Budget Workshop on the preliminary budget for Fiscal Year (FY) 2012-13. Prior to this budget meeting the Council held two Special Meetings on the budget on February 11 and March 31 (Saturdays). The preliminary budget for FY 2012-13 presented generally positive information, with the exception of the Successor Agency's budget. The General Fund, excluding any Successor Agency impacts, was projected to maintain a positive fund balance. The Child Care Fund, now separated from the General Fund, was projected to have a small negative fund balance which could be corrected through fee increases. The Other City Funds and Capital Funds were also projected to maintain a favorable budget position. DISCUSSION: The budget situation of the Successor Agency continues to be fluid. The State Department of Finance (DoF) has not responded to the Successor Agency's rebuttal to the DoF’s comments on the first and second Recognized Obligation Payment Schedules (ROPS1 and ROPS2). Five letters are included as attachments which provide detail on Successor Agency obligations which could significantly impact the General Fund budget: § DoF letter of April 26, 2012 which identifies three items in the Successor Agency’s first ROPS (ROPS1) which DoF presents as not qualifying as enforceable obligations. § Jones & Mayer letter of May 7, 2012 which responds to the April 26 DoF letter. § DoF letter of May 11, 2012 which identifies one item in the Successor Agency’s second ROPS (ROPS 2) as not qualifying as an enforceable obligation. § DoF letter of May 25, 2012 approving ROPS1 and ROPS2 with the exclusion of the enforceable obligations identified in the DoF’s letters of April 26 and May 11. § Jones & Mayer letter of May 31, 2012 which responds to the May 11 DoF letter by 8.F Packet Pg. 220 removing the disqualified enforceable obligation and requesting the reclassification of other obligations. These letters are provided for background information and will not be the focus of the staff report. While it is hoped that the Successor Agency's enforceable obligation issues with the DoF will be resolved prior to the Council adopting the budget on June 26, it is possible the Council may have to adopt a budget with assumptions made for the Successor Agency. If this occurs, and depending on the final status of the enforceable obligations, the Council may need to adopt an amended budget during the first quarter of the new fiscal year. The preliminary budget presented to the Council on May 22 included five possible cases for the General Fund depending on the outcome of the Successor Agency’s enforceable obligations: FY 2012-13 General Fund Budget Summary with Successor Agency Impacts (as presented on May 22, 2012) Description Best Case Possible Case #1 Possible Case #2 Possible Case #3 Worst Case Beginning Fund Balance 656,264 656,264 531,264 356,264 284,439 Revenues 3,539,486 3,539,486 3,239,486 3,239,486 3,239,486 Expenditures -3,378,092 -3,856,167 -3,856,167 -3,856,167 -3,856,167 Ending Fund Balance 817,658 339,583 -85,417 -260,417 -332,242 Since that meeting, the City has received some clarification from the DoF and Successor Agency counsel which allows the Council to consider two “likely” cases based on “best case” and “possible case #1” presented at the Budget Workshop. The revenue and expenditure numbers are different than those above because the following changes have incorporated into the General Fund budget: § Street sweeping citation revenue has been increased by $15,000. § Professional services expenditure in the non departmental budget has been increased by $25,000 for a utility users tax revenue estimate and resident survey, both which will require Council approval prior to work commencing in either area. § Professional services expenditure in the finance department budget has been increased by $6,700 for the General Fund portion of the annual audit services to be provided by a new audit firm. § Utilities expenditure in park maintenance budget has been increased by $15,000. In review after the Budget Workshop the department determined that the budget in this account needed to remain at $45,000 and not be decreased to $30,000. When the above budget adjustments are made the two likely outcomes for the General Fund are as follows: 8.F Packet Pg. 221 FY 2012-13 General Fund Budget Summary with Successor Agency Impacts (as of June 12, 2012) Description Best Case Possible Case #1 Beginning Fund Balance 656,264 656,264 Revenues 3,554,486 3,554,486 Expenditures -3,399,792 -3,877,867 Ending Fund Balance 810,958 332,883 The two key areas of Successor Agency enforceable obligations which could impact the General Fund are the residual receipts payment and enforceable obligations which exceed the administrative allowance. Below is a summary of information in these two areas and how they impact the “best case” and “possible case #1”: FY 2011-12 § Residual receipts is maintained as a General Fund revenue but is not treated as an enforceable obligation of the Successor Agency by the DoF. The payment was made from the Low-Moderate Housing Fund prior to the dissolution of the former redevelopment agency and the Low-Moderate Housing fund balance reflects this. § Successor Agency administrative expenses in excess of the 5% administrative allowance, identified as $71,825 by the DoF, will be paid with other Successor Agency sources of revenue (e.g. easement, interest, and rental income) as allowed by ABx1 26. FY 2012-13 § Residual receipts is maintained as a General Fund revenue and is an enforceable obligation of the Successor Agency since the DoF included it in the maximum Redevelopment Property Tax Trust Fund (RPTTF) obligations approved for ROPS2 ($4,089,776). § Successor Agency administrative expenses in excess the $250,000 administrative allowance, identified as $478,075 by the DoF, would be paid with other Successor Agency sources of revenue including Successor Agency fund balance (excluding bond proceeds or low-moderate housing funds) if approved by the Oversight Board (“best case”). If this is not approved by the Oversight Board these expenses may be absorbed by the General Fund (“possible case #1”). Based on the information known through June 7, the date this staff report was completed, the Successor Agency administrative expenses in excess the $250,000 administrative allowance is the key budget issue for FY 2012-13. DoF clarification on the issues not yet resolved for ROPS1 could decrease this number. In addition, staff is reviewing the Successor Agency’s administrative expenses for possible reductions which would require the Successor Agency to adopt an amended ROPS2. 8.F Packet Pg. 222 FISCAL IMPACT: The fund summary for the proposed budget, based on the “best case” for Fiscal Year 2012-13 is provided in the table below: FY 2012-13 Fund Summary Fund Beginning Fund Balance Revenues Expenditures Ending Fund Balance #Description 10 General 656,264 3,554,486 -3,399,792 810,958 09 Child Care 0 1,046,306 -1,051,597 -5,291 11 Street 993,540 7,000 -366,284 634,256 12 Storm Drain 67,252 350 0 67,602 13 Park 225,676 7,100 -17,385 215,391 14 SLEAF (COPS)0 100,000 -100,000 0 15 Air Quality Improvement 68,460 14,250 0 82,710 16 Gas Tax 78,669 425,265 -383,280 120,654 17 Traffic Safety -9,826 71,500 -53,640 8,034 19 Facilities 208,304 200 0 208,504 20 Measure I 108,364 150,500 -255,605 3,259 21 Waste Water Disposal (WWD)1,612,273 1,495,300 -1,711,893 1,395,680 21 WWD Designated Capital 685,460 0 0 685,460 22 Com Dev Block Grant (CDBG)0 43,933 -43,933 0 26 Landscape & Light Asses Dist 6,072 14,335 -18,135 2,272 Other City Funds Subtotal 4,044,244 3,376,039 -4,001,752 3,418,531 44 Bike Lane 0 0 0 0 46 Street Improvement 0 538,500 -538,500 0 47 Barton Bridge 0 0 0 0 48 Park Grant 0 1,358,540 -1,358,540 0 50 Bond Proceeds Projects 0 1,655,000 -1,655,000 0 Capital Funds Subtotal 0 3,552,040 -3,552,040 0 City Funds Total 4,700,508 10,482,565 -10,953,584 4,229,489 31 Obligation Retirement 0 4,461,945 0 4,461,945 32 Capital Projects -459,112 0 -1,147,627 -1,606,739 32 Bond Proceeds 17,133,050 0 -1,655,000 15,478,050 33 Debt Service 1,751,779 0 -3,435,187 -1,683,408 34 Low Mod Income Housing 574,961 0 0 574,961 8.F Packet Pg. 223 37 CRA Project 966,000 0 -241,500 724,500 Successor Agency Funds Total 19,966,678 4,461,945 -6,479,314 17,949,309 All Funds Grand Total 24,677,186 14,944,510 -17,432,898 22,188,798 Detailed reports for revenue and expenditure information for each fund are included as the first attachments to the staff report. ATTACHMENTS: ·Fund Balance Projected FYE 12-13 ·General Fund Revenue FY Budget 12-13 ·General Fund Expenditures FY Budget 12-13-6-12-12 ·NON-GF-OTHER Fund Revenues FY Budget 12-13 ·NON-GF-OTHER Fund Expenditures FY Budget 12-13 ·DOF Letter of April 26_2012 on ROPS1 ·Jones_Mayer Letter of May 7_2012 ROPS1 Response ·DOF Letter of May 11_2012 on ROPS2 ·Grand_Terrace_May25_ROPS_Approval_Letter ·Jones_Mayer Letter of May 31_2012 ROPS2 Response APPROVALS: Betsy Adams Completed 06/07/2012 2:30 PM Finance Completed 06/07/2012 3:11 PM City Attorney Completed 06/07/2012 6:20 PM City Manager Completed 06/07/2012 6:59 PM City Council Pending 8.F Packet Pg. 224 Rev 6/5/12 Beg. Estimated Fund Balance Revised Budget FY 2012-13 Revenue Revised Budget FY 2012-13 Expend June 30, 2013 Projected Fund Balance TOTAL 10- GENERAL FUND 656,264 3,554,486 (3,399,792) 810,958 09 - CHILD CARE 0 1,046,306 (1,051,597) (5,291) 11 - STREET FUND 993,540 7,000 (366,284)634,256 12 - STORM DRAIN FUND 67,252 350 0 67,602 13 - PARK FUND 225,676 7,100 (17,385)215,391 14 - SLESF (AB3229 COPS)0 100,000 (100,000)0 15 - AIR QUALITY IMPRV. FUND 68,460 14,250 0 82,710 16 - GAS TAX FUND 78,669 425,265 (383,280)120,654 17 - TRAFFIC SAFETY FUND (9,826)71,500 (53,640)8,034 19 - FACILITIES FUND 208,304 200 0 208,504 20 - MEASURE "I" FUND 108,364 150,500 (255,605)3,259 21 - WASTE WATER DISPOSAL F 1,612,273 1,495,300 (1,711,893)1,395,680 21 - DESG WWD CAPITAL FEES 685,460 0 0 685,460 22 - CDBG FUND 0 43,933 (43,933)0 26 - LNDSCP & LGTG A.D.6,072 14,335 (18,135)2,272 TOTAL OTHER CITY FUNDS 4,044,244 3,376,039 (4,001,752)3,418,531 44 ‐ CAPITAL PROJECT ‐ BIKE LANE 000 0 46 ‐ CAPITAL IMPR‐ STREETS 0 538,500 (538,500)0 47 ‐ CAP.PROJ. BARTON BRIDGE 000 0 48 ‐ CAP.PROJ. PARK GRANT 0 1,358,540 (1,358,540)0 50 ‐ CAP.PROJ. BOND PROCEEDS 0 1,655,000 (1,655,000)0 TOTAL CAPITAL FUNDS 0 3,552,040 (3,552,040) 0 TOTAL CITY FUNDS 4,700,508 10,482,565 (10,953,584) 4,229,489 31 ‐ OBLIGATION RET FUND 0 4,461,945 0 4,461,945 32 ‐ CAPITAL PROJECTS FUND (459,112)0 (1,147,627)(1,606,739) 32 ‐ BOND PROCEEDS 17,133,050 0 (1,655,000)15,478,050 33 ‐ DEBT SERVICE FUND 1,751,779 0 (3,435,187)(1,683,408) 34 ‐ LOW MOD INC HSG FUND 574,961 0 0 574,961 37 ‐ CRA PROJECT FUND 966,000 0 (241,500)724,500 TOTAL SUCCESSOR FUNDS 19,966,678 4,461,945 (6,479,314) 17,949,309 Grand Total- ALL FUNDS 24,667,186 14,944,510 (17,432,898) 22,178,798 Notes: Revenues include Transfers-In City of Grand Terrace Estimated Budget: FY 2012‐13 Fund Balance Report Budget through June 30, 2013 Fund Balance FYE to 6-30-13 8.F.a Packet Pg. 225 At t a c h m e n t : F u n d B a l a n c e P r o j e c t e d F Y E 1 2 - 1 3 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) REV 6-7-12 Fund: 10 GENERAL FUND Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Revenue: Column 1 Column 2 Column 3 Column 4 10-100-01 SECURED TAXES, CURRENT YEAR 330,831 410,055 419,475 419,475 10-100-02 UNSECURED TAXES, CURRENT YEAR 16,407 16,216 14,000 14,000 10-100-03 SECURED & UNSECURED TAXES, PY 31,872 20,583 30,000 30,000 10-100-04 REAL PROPERTY TRANSFER TAX 15,150 17,336 13,000 13,000 10-100-05 HOMEOWNERS PROPERTY TAX RELIEF 4,116 4,404 4,675 4,675 10-100-07 SUPPLEMENTAL PROPERTY TAX (3,311) 2,144 0 0 10-100-08 PENALTIES DELINQUENT TAXES 7,889 6,491 10,000 10,000 10-100-09 PROP TAX - VLF SWAP 930,175 881,747 885,360 871,686 10-100-10 PROP 1A TAX RECEIVABLE FINANCING 132,040 0 0 0 Property Taxes 1,465,170 1,358,977 1,376,510 1,362,836 10-200-01 FRANCHISE 409,429 423,146 398,750 423,500 10-200-02 SW FRANCHISE SWEEP FEE 34,743 51,520 35,480 51,520 10-200-03 BUSINESS LICENSE TAX 78,407 86,380 81,000 86,000 10-200-04 BUSINESS LICENSE PENALTIES 1,978 1,389 2,000 2,000 10-200-05 YARD & GARAGE SALE PERMITS 1,015 1,000 1,000 1,000 10-200-07 SIGN PLACEMENT PERMIT 1,500 1,150 1,000 1,000 10-200-08 CANDIDATE FILING FEES 0 2,250 0 1,250 10-200-09 PAVEMENT IMPACT FEE 7,844 41,920 24,180 40,000 10-200-10 MISCELLANEOUS PERMITS 389 378 500 500 10-200-11 HOME OCCUPATION PERMITS 650 700 600 600 10-200-13 REIMB. BOOKING FEES AB1662-'99 80 0 0 0 10-200-14 HOUSEHOLD HAZARDOUS WASTE 8,934 11,985 11,900 11,900 10-200-15 DOG LICENSE 18,498 17,994 16,000 16,000 10-200-16 ANIMAL SHELTER FEES 1,288 342 0 0 10-200-20 NPDES FEES 10,050 10,480 11,000 11,000 10-400-08 RENTAL INSPECTION FEES 71,417 91,042 62,250 44,000 Permits - Fees 646,222 741,676 645,660 690,270 10-300-02 SALES AND USE TAX 609,941 668,395 729,625 750,540 10-300-04 SALES TAX IN-LIEU 169,675 199,704 224,375 239,460 Sales Tax 779,615 868,099 954,000 990,000 10-300-05 MOTOR VEHICLE-IN-LIEU TAX 36,917 64,147 0 0 10-300-08 COMMUNITY DEV BLOCK GRANT 0 0 0 16,000 10-300-14 EMERGENCY ASSISTANCE GRANT 12,497 412 0 0 10-300-16 COUNTY SOLID WASTE - ARTICLE 19 38,669 35,022 38,000 38,000 10-300-17 CALEMA/FEMA/CALTRANS EMERGENCY GRANTS 0 22,340 0 0 10-300-19 JAG POLICE GRANTS 9,636 0 0 0 10-300-22 COUNTY GRANTS 0 0 0 0 10-300-23 HOMELAND SECURITY GRANT 21,421 7,908 0 0 10-300-24 POLICE GRANTS 0 1,016 0 0 10-300-28 ENERGY EFF CONSERV BLOCK GRANT (EECBG) 0 0 69,649 0 Intergovernmental 119,140 130,845 107,649 54,000 City of Grand Terrace Revenues Page 1 8.F.b Packet Pg. 226 At t a c h m e n t : G e n e r a l F u n d R e v e n u e F Y B u d g e t 1 2 - 1 3 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) REV 6-7-12 Fund: 10 GENERAL FUND Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Revenue: Column 1 Column 2 Column 3 Column 4 City of Grand Terrace Revenues 10-400-06 ENGINEERING FEES -OTHER 0 567 0 0 10-410-01 BUILDING & SAFETY ISSUANCE FEES 0 7,161 5,000 4,800 10-410-02 PUBLIC WORKS PERMITS 0 4,505 5,000 2,000 10-410-03 ENGINEERING PLAN REVIEW 49,855 5,547 30,000 4,500 10-410-04 PUBLIC WORKS INSPECTION FEES 3,269 0 4,000 2,000 10-410-05 SUBDIVISION FEES 534 534 2,000 2,000 10-410-06 CONSTRUCTION PERMITS 9,991 76,368 30,000 30,000 10-410-07 BUILDING & SAFETY PLAN REVIEW 0 18,853 6,000 8,000 10-410-08 PUBLIC WORKS ISSUANCE FEES 0 0 3,000 1,500 Building Fees 63,648 113,534 85,000 54,800 10-420-10 PLANNING - MISC. FEES 13,425 19,150 4,950 4,950 10-420-11 SITE & ARCHITEC. REVIEW 6,750 8,650 8,000 3,000 10-420-12 CONDITIONAL USE PERMIT 1,600 7,200 4,400 4,400 10-420-13 VARIANCE FEE 0 1,800 0 1,500 10-420-14 ENVIRONMNTL ASSESSMNT REPORTS 400 2,150 500 500 10-420-15 TENTATIVE/FINAL MAP FEES 0 1,800 0 0 Planning Fees 22,175 40,750 17,850 14,350 10-400-07 SALES, MAPS & PUBLICATIONS 1,296 2,797 500 500 10-400-21 RETURNED CHECK FEE 96 80 100 100 10-430-27 RECREATION CONTRACT CLASSES 588 0 0 0 10-430-30 RECREATION - AQUATICS 2,738 1,730 0 0 10-450-01 PARK USE FEES 3,250 2,690 2,500 1,000 10-450-02 PARK LIGHTS USE FEE 4,022 5,088 3,450 5,000 10-450-03 SPORTS LEAGUE FES/SURCHARGE 2,875 0 5,000 10,000 10-500-01 COURT FINES 2,654 931 1,000 1,000 10-500-02 PARKING CITATIONS 7,048 2,746 3,000 18,000 10-500-05 CODE ENFORCEMENT FINES 6,628 3,863 3,000 3,000 10-500-06 TOW CHARGE 4,140 5,980 5,000 5,000 10-500-07 PARKING CITES-SWEEP DAY 5,585 200 500 500 10-500-08 POLICE SERVICES REIMBURSEMENT 0 1,147 0 0 10-500-09 PERMITTED PARKING 460 58 0 0 Misc Fees and Fines 41,379 27,309 24,050 44,100 10-600-01 INVESTMENT EARNINGS 17,131 11,993 20,000 20,000 10-600-05 RENTAL CITY FACILITIES 37,508 69,562 33,130 18,130 10-600-15 SALE OF PROPERTY 0 132,000 365,897 0 10-700-01 MISCELLANEOUS REVENUE 2,230 18,351 1,000 1,000 10-700-02 REFUNDS PY EXPENSE 92 85,519 0 0 10-700-12 SB90 STATE MANDATED COST REIMB 0 1,360 0 0 10-700-13 DAMAGE REIMBURSEMENTS 2,954 1,081 0 0 10-800-00 TRANSFER IN 0 819,235 5,000 5,000 10-800-20 RESIDUAL RECEIPTS SECURITY AGR- SR HSING 600,000 300,000 300,000 300,000 Use of Property and Other 659,914 1,439,101 725,027 344,130 Fund: 10 Total General Fund Revenue: 3,797,263$ 4,720,291$ 3,935,746$ 3,554,486$ Page 2 8.F.b Packet Pg. 227 At t a c h m e n t : G e n e r a l F u n d R e v e n u e F Y B u d g e t 1 2 - 1 3 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Fund: 10 GENERAL FUND Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Expenditure: Column 1 Column 2 Column 3 Column 4 10-110-120-000-000 COUNCIL-STIPENDS 13,982 14,381 18,000 18,000 10-110-138-000-000 MEDICARE/FICA 14,033 3,801 1,380 825 10-110-141-000-000 SUI 0 16 0 0 10-110-142-000-000 HEALTH/LIFE INSURANCE 15,892 17,492 18,000 19,266 10-110-210-000-000 OFFICE EXPENSE 453 484 500 500 10-110-220-000-000 SPECIAL DEPARTMENTAL EXPENSE 270 676 1,000 1,000 10-110-270-000-000 TRAVEL/CONFERENCES/MEETINGS 371 3,506 3,000 3,000 10-110-273-000-000 AUTOMOBILE ALLOWANCE 10,900 9,620 12,000 12,000 City Council Total 55,900.87 49,977.61 53,880.00 54,591.00 10-120-110-000-000 SALARIES/WAGES 173,312 144,085 169,770 164,780 10-120-138-000-000 MEDICARE/FICA 2,966 2,602 2,465 1,815 10-120-139-000-000 EMPLOYEE BENEFIT PLAN 30,883 25,826 30,730 22,605 10-120-140-000-000 RETIREMENT PLAN 40,969 34,062 45,400 36,090 10-120-141-000-000 S U I 744 629 655 760 10-120-142-000-000 HEALTH/LIFE INSURANCE 9,231 4,140 4,020 435 10-120-143-000-000 WORKERS COMP.INSURANCE 4,291 2,960 4,645 4,435 10-120-210-000-000 OFFICE EXPENSE 2,765 2,500 3,000 3,000 10-120-220-000-000 SPECIAL DEPARTMENTAL EXPENSE 250 50 250 250 10-120-230-000-000 ADVERTISING 1,075 0 2,000 500 10-120-246-000-000 MAINT/OPERATION OF EQUIPMENT 290 165 200 200 10-120-270-000-000 TRAVEL/CONFERENCES/MEETINGS 321 479 2,000 500 10-120-273-000-000 AUTOMOBILE ALLOWANCE 5,300 5,700 6,900 4,500 City Manager Total 272,398 223,198 272,035 239,870 10-125-110-000-000 SALARIES/WAGES 104,526 99,841 58,140 42,330 10-125-138-000-000 MEDICARE/FICA 1,660 1,535 840 615 10-125-139-000-000 EMPLOYEE BENEFIT PLAN 18,471 16,947 10,520 7,665 10-125-140-000-000 RETIREMENT PLAN 22,603 20,718 12,735 9,450 10-125-141-000-000 S U I 556 648 330 325 10-125-142-000-000 HEALTH/LIFE INSURANCE 7,149 7,372 3,942 4,130 10-125-143-000-000 WORKERS COMP.INSURANCE 2,517 2,036 1,590 1,505 10-125-210-000-000 OFFICE EXPENSE 1,596 1,961 2,000 2,000 10-125-219-000-000 OFFICE FURNITURE/MINOR EQUIP. (181) 0 0 0 10-125-220-000-000 SPECIAL DEPARTMENTAL EXPENSE 0 33 50 50 10-125-221-000-000 ELECTION EXPENSE 0 7,518 0 10,400 10-125-222-000-000 VOLUNTEER BANQUET/AWARD PROG 1,457 0 0 0 10-125-230-000-000 ADVERTISING 4,088 4,261 4,000 4,000 10-125-240-000-000 RENTS & LEASES - EQUIPMENT 499 499 500 500 10-125-246-000-000 MAINT/OPERATION OF EQUIP. 105 543 300 300 10-125-250-000-000 PROFESSIONAL/SPECIAL SERVICES 21,303 21,852 19,560 18,900 10-125-265-000-000 MEMBERSHIP & DUES 330 135 415 415 10-125-270-000-000 TRAVEL/CONFERENCES/MEETINGS 0 0 440 440 10-125-273-000-000 AUTO ALLOWANCE 6,000 4,500 2,700 2,700 City Clerk Total 192,677 190,400 118,062 105,725 City of Grand Terrace Expenditures Page 1 8.F.c Packet Pg. 228 At t a c h m e n t : G e n e r a l F u n d E x p e n d i t u r e s F Y B u d g e t 1 2 - 1 3 - 6 - 1 2 - 1 2 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Fund: 10 GENERAL FUND Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Expenditure: Column 1 Column 2 Column 3 Column 4 City of Grand Terrace Expenditures 10-140-110-000-000 SALARIES/WAGES 150,667 127,616 135,635 131,628 10-140-111-000-000 INTER/PT TEMPORARY HELP 21,080 0 0 0 10-140-115-000-000 OVERTIME 100 203 2,000 2,000 10-140-138-000-000 MEDICARE/FICA 2,406 1,980 1,970 1,910 10-140-139-000-000 EMPLOYEE BENEFIT PLAN 26,284 22,797 24,450 23,825 10-140-140-000-000 RETIREMENT PLAN 33,049 27,912 29,705 29,380 10-140-141-000-000 S U I 816 1,040 980 1,045 10-140-142-000-000 HEALTH/LIFE INSURANCE 8,188 10,593 11,805 13,195 10-140-143-000-000 WORKERS COMP.INSURANCE 3,646 2,696 3,710 4,675 10-140-210-000-000 OFFICE EXPENSE 2,777 2,555 3,000 3,000 10-140-219-000-000 OFFICE FURNITURE/MINOR EQUIP. 977 0 0 0 10-140-241-000-000 RENT/LEASE FACILITY 1,428 1,428 1,440 1,440 10-140-246-000-000 SOFTWARE SUPPORT 19,889 20,549 24,541 24,990 10-140-250-000-000 PROFESSIONAL SERVICES 33,156 14,907 17,785 24,485 10-140-255-000-000 CONTRACTUAL SERVICES 1,460 1,450 (2,000) 2,500 10-140-255-010-000 PAYROLL PROCESSING FEES 11,030 14,278 13,350 13,350 10-140-265-000-000 MEMBERSHIP & DUES 400 300 390 390 10-140-268-000-000 TRAINING 0 0 500 500 10-140-270-000-000 TRAVEL/CONFERENCES/MEETINGS 63 0 450 450 10-140-271-000-000 MILEAGE 57 0 100 100 10-140-273-000-000 AUTO ALLOWANCE 3,600 2,340 2,700 2,160 10-140-701-000-000 CAPITAL PURCHASE/ LEASE 2,180 0 0 0 Finance Total 323,253 252,643 272,511 281,023 10-160-250-000-000 PROFESSIONAL/SPECIAL SERVICES 85,219 63,739 60,000 60,000 City Attorney Total 85,219 63,739 60,000 60,000 10-172-110-000-000 SALARIES/WAGES 43,357 57,108 39,015 64,390 10-172-138-000-000 MEDICARE/FICA 646 743 785 935 10-172-139-000-000 EMPLOYEE BENEFIT PLAN 7,331 9,738 9,780 11,655 10-172-140-000-000 RETIREMENT PLAN 8,971 11,846 11,830 14,270 10-172-141-000-000 S U I 237 385 415 455 10-172-142-000-000 HEALTH/LIFE INSURANCE 2,303 4,668 4,990 5,755 10-172-143-000-000 WORKERS COMP.INSURANCE 1,067 1,164 1,480 2,285 10-172-210-000-000 OFFICE EXPENSE 811 604 1,106 645 10-172-219-000-000 OFFICE FURNITURE/MINOR EQUIP. 436 0 0 0 10-172-220-000-000 SPECIAL DEPT. EXPENSE 436 1,217 1,734 500 10-172-238-000-000 UTILITIES 648 842 720 360 10-172-246-000-000 MAINTENANCE/OPERATION OF EQUIP 1,305 3,064 4,000 3,000 10-172-250-000-000 PROFESSIONAL/SPECIAL SERVICES 39,980 35,710 40,000 25,000 10-172-255-000-000 ENGINEERING/CONSULTING 3,669 0 4,000 2,000 10-172-265-000-000 MEMBERSHIP AND DUES 415 510 365 365 10-172-268-000-000 TRAINING 0 375 750 750 10-172-270-000-000 TRAVEL/CONFERENCES/MEETINGS 8 0 0 0 10-172-271-000-000 MILEAGE 133 70 200 200 10-172-273-000-000 AUTOMOBILE ALLOWANCE 3,300 840 840 1,260 Building and Safety Total 115,054 128,883 122,010 133,825 Page 2 8.F.c Packet Pg. 229 At t a c h m e n t : G e n e r a l F u n d E x p e n d i t u r e s F Y B u d g e t 1 2 - 1 3 - 6 - 1 2 - 1 2 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Fund: 10 GENERAL FUND Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Expenditure: Column 1 Column 2 Column 3 Column 4 City of Grand Terrace Expenditures 10-175-110-000-000 SALARIES/WAGES 31,708 77,751 65,003 67,875 10-175-115-000-000 OVERTIME 0 1,581 5,000 5,000 10-175-138-000-000 MEDICARE/FICA 555 1,042 945 985 10-175-139-000-000 EMPLOYEE BENEFIT PLAN 5,869 13,403 11,768 12,285 10-175-140-000-000 RETIREMENT PLAN 7,182 16,348 14,233 15,150 10-175-141-000-000 S U I 113 645 587 520 10-175-142-000-000 HEALTH/LIFE INSURANCE 1,820 7,611 7,049 6,420 10-175-143-000-000 WORKERS COMP.INSURANCE 791 1,572 1,778 2,410 10-175-199-000-000 LABOR FORCE ALLOCATION-PROJECTS 0 (16,489) 0 0 10-175-210-000-000 OFFICE EXPENSE 374 567 955 500 10-175-218-000-000 SMALL TOOLS 0 978 3,000 3,000 10-175-219-000-000 OFFICE FURNITURE/MINOR EQUIP. 436 0 0 0 10-175-220-000-000 SPECIAL DEPT. EXPENSE 436 121 500 500 10-175-238-000-000 UTILITIES 519 758 720 360 10-175-240-000-000 RENT/LEASE EQUIPMENT 0 4,376 5,000 2,500 10-175-246-000-000 MAINTENANCE/OPERATION OF EQUIP 599 1,252 2,000 1,500 10-175-250-000-000 PROFESSIONAL/SPECIAL SERVICES 390 0 24,000 20,000 10-175-255-000-000 ENGINEERING/CONSULTING 53,067 55,219 45,000 30,000 10-175-265-000-000 MEMBERSHIP AND DUES 0 67 250 0 10-175-268-000-000 TRAINING 175 100 250 250 10-175-270-000-000 TRAVEL/CONFERENCES/MEETINGS 500 0 0 0 10-175-271-000-000 MILEAGE 135 0 0 0 10-175-272-000-000 FUEL & VEHICLE MAINTENANCE 0 15,933 20,000 15,000 10-175-273-000-000 AUTOMOBILE ALLOWANCE 900 630 840 1,265 10-175-701-000-000 EQUIPMENT 0 0 7,000 5,000 Public Works Total 105,570 183,465 215,878 190,520 10-180-110-000-000 SALARIES/WAGES 174,500 41,367 0 0 10-180-115-000-000 OVERTIME 3,366 0 0 0 10-180-138-000-000 MEDICARE/FICA 2,910 703 0 0 10-180-139-000-000 EMPLOYEE BENEFIT PLAN 25,692 7,413 0 0 10-180-140-000-000 RETIREMENT PLAN 31,365 9,016 0 0 10-180-141-000-000 S U I 1,103 422 0 0 10-180-142-000-000 HEALTH/LIFE INSURANCE 9,981 3,791 0 0 10-180-143-000-000 WORKERS COMP.INSURANCE 3,724 672 0 0 10-180-210-000-000 OFFICE EXPENSE 2,064 33 0 0 10-180-218-000-000 SMALL TOOLS 1,911 0 0 0 10-180-220-000-000 SPECIAL DEPARTMENTAL EXPENSE 199 0 0 0 10-180-230-000-000 ADVERTISING 0 346 0 0 10-180-240-000-000 RENT/LEASE EQUIPMENT 4,695 (75) 0 0 10-180-245-000-000 MAINT OF BUILDING & GROUNDS 16,794 0 0 0 10-180-246-000-000 MAINT/OPERATION OF EQUIP. 8,666 0 0 0 10-180-247-000-000 CIV CTR SECURITY SYSTEM 824 0 0 0 10-180-250-000-000 PROF SVS - SWIM PROGRAM 8,925 0 0 0 10-180-255-000-000 ENGINEERING SERVICES 17,154 0 0 0 10-180-257-000-000 HVAC SERVICE AGREEMENT 51,760 5,998 0 0 10-180-265-000-000 MEMBERSHIP & DUES 145 0 0 0 10-180-268-000-000 TRAINING 285 0 0 0 10-180-270-000-000 TRAVEL/CONFERENCES/MEETINGS 9 0 0 0 10-180-271-000-000 MILEAGE 37 0 0 0 10-180-272-000-000 FUEL & VEHICLE MAINTENANCE 16,894 0 0 0 Page 3 8.F.c Packet Pg. 230 At t a c h m e n t : G e n e r a l F u n d E x p e n d i t u r e s F Y B u d g e t 1 2 - 1 3 - 6 - 1 2 - 1 2 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Fund: 10 GENERAL FUND Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Expenditure: Column 1 Column 2 Column 3 Column 4 City of Grand Terrace Expenditures 10-180-273-000-000 AUTOMOBILE ALLOWANCE 300 0 0 0 10-180-700-000-000 CAPITAL EQUIPMENT 4,045 0 0 0 10-180-701-000-000 COMPUTER UPGRADES 2,459 4,513 0 0 10-180-706-000-000 CIVIC CENTER IMPROVEMENTS 12,038 0 0 0 Community Services Total 401,845 74,199 0 0 10-185-110-000-000 SALARIES/WAGES 42,369 47,814 0 45,060 10-185-138-000-000 MEDICARE/FICA 2,011 2,251 0 655 10-185-139-000-000 EMPLOYEE BENEFIT PLAN 0 777 0 8,160 10-185-140-000-000 RETIREMENT PLAN 4,386 4,770 0 10,060 10-185-141-000-000 SUI 605 868 0 435 10-185-142-000-000 HEALTH/LIFE INSURANCE 163 134 0 5,365 10-185-143-000-000 WORKERS COMP.INSURANCE 1,027 1,000 0 1,600 10-185-210-000-000 OFFICE EXPENSE 736 775 0 700 10-185-218-000-000 UNIFORMS/SMALL TOOLS 0 0 0 300 10-185-246-000-000 SOFTWARE SUPPORT 3,547 3,557 0 0 10-185-265-000-000 MEMBERSHIP & DUES 0 0 0 75 10-185-272-000-000 FUEL & VEHICLE MAINTENANCE 0 0 0 1,500 Code Enforcement/Rental Inspection Total 54,845 61,945 0 73,910 10-187-246-000-000 MAINT/OPERATION OF EQUIPMENT 0 0 4,557 4,765 10-187-255-000-000 EMERGENCY VETERINARY COSTS 0 0 1,000 1,000 10-187-256-000-000 PUBLIC HEALTH - ANIMAL CONTROL 71,808 104,349 104,184 104,184 10-187-257-000-000 WEED ABATEMENT - CONTRACT SVCS 7,580 15,726 13,530 13,530 10-187-258-000-000 HOUSEHOLD HAZ/WASTE CONTRACT-CO 15,553 15,855 15,855 16,535 Enforcement Programs Total 94,941 135,930 139,126 140,014 10-190-209-000-000 CASH OVER/SHORT (69) 9 0 0 10-190-210-000-000 OFFICE EXPENSE 582 452 1,500 1,500 10-190-211-000-000 POSTAGE & MAILING 9,297 7,984 10,000 10,000 10-190-212-000-000 COPYING EXPENSE 3,462 4,241 3,640 3,640 10-190-215-000-000 COUNTY ADMIN FEE-PROPERTY TAX 23,080 21,960 24,800 24,800 10-190-220-000-000 SPECIAL DEPARTMENTAL EXPENSE 22,713 7,896 7,000 7,000 10-190-221-000-000 REWARD PROGRAM 0 0 500 0 10-190-224-000-000 PRE-EMPLOYMENT PHYSICALS 923 807 2,500 2,500 10-190-226-000-000 CRIMINAL BACKGROUND CHECKS 297 186 300 300 10-190-235-000-000 COMMUNICATIONS 13,544 13,026 11,125 11,125 10-190-238-000-000 UTILITIES 47,363 50,331 51,000 51,000 10-190-242-000-000 RENT/LEASE OF PROPERTY 101 101 101 101 10-190-246-000-000 MAINT/OPERATION OF EQUIPMENT 2,571 2,699 3,000 3,000 10-190-250-000-000 PROFESSIONAL SERVICES 0 2,000 14,560 14,560 10-190-251-000-000 BANKING SERVICE CHARGES 5,072 8,612 6,000 500 10-190-260-000-000 INSURANCE & SURETY BONDS 119,286 123,975 110,310 90,400 10-190-265-000-000 MEMBERSHIP & DUES 9,485 10,282 9,790 9,790 10-190-700-000-000 EQUIPMENT LEASE PAYMENTS 8,059 7,197 8,004 8,004 10-190-702-001-000 DECEMBER 2010 WINTER STORM DAMAG 0 105,462 0 0 10-190-723-000-000 FIRE STATION IMPROVMNTS (COUNTY A 236,165 0 0 0 10-190-999-000-000 OPERATING TRANSFERS OUT 181,987 38,836 61,160 91,520 Non Departmental 683,918 406,056 325,290 329,740 Page 4 8.F.c Packet Pg. 231 At t a c h m e n t : G e n e r a l F u n d E x p e n d i t u r e s F Y B u d g e t 1 2 - 1 3 - 6 - 1 2 - 1 2 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Fund: 10 GENERAL FUND Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Expenditure: Column 1 Column 2 Column 3 Column 4 City of Grand Terrace Expenditures 10-195-245-000-000 MAINT OF BUILDING & GROUNDS 0 8,724 26,500 26,500 10-195-245-020-000 MAINTENANCE CITYWIDE TREES 0 0 5,000 5,000 10-195-246-000-000 MAINT/OPERATION OF EQUIPMENT 0 8,282 12,500 10,000 10-195-247-000-000 CIVIC CTR SECURITY SYSTEM 0 1,105 4,200 2,000 10-195-257-000-000 HVAC SERVICE AGREEMENT 0 51,341 50,000 50,000 10-195-706-000-000 CIVIC CENTER IMPROVEMENTS 0 0 15,000 15,000 10-195-720-000-000 EQUIPMENT & SERVICES-GRANTS 0 3,150 69,649 0 Facilities Maintenance Total 0 72,602 182,849 108,500 10-370-110-000-000 SALARIES/WAGES 145,752 125,363 114,737 156,810 10-370-138-000-000 MEDICARE/FICA 2,466 2,142 2,022 2,275 10-370-139-000-000 EMPLOYEE BENEFIT PLAN 25,295 22,135 25,210 28,380 10-370-140-000-000 RETIREMENT PLAN 31,841 26,937 30,501 34,990 10-370-141-000-000 S U I 749 785 828 955 10-370-142-000-000 HEALTH/LIFE INSURANCE 8,436 7,881 9,970 11,840 10-370-143-000-000 WORKERS COMP.INSURANCE 3,580 2,611 3,803 5,565 10-370-199-000-000 LABOR FORCE ALLOCATION-PROJECTS 0 (8,038) 0 0 10-370-210-000-000 OFFICE EXPENSE 3,709 2,367 2,000 1,500 10-370-220-000-000 SPECIAL DEPARTMENTAL EXPENSE 650 0 0 0 10-370-230-000-000 ADVERTISING 1,812 2,142 3,000 1,500 10-370-250-000-000 PROFESSIONAL SERVICES 22,429 2,753 4,000 2,500 10-370-255-000-000 CONTRACTUAL SERVICES 27,344 0 0 0 10-370-265-000-000 MEMBERSHIP & DUES 50 0 0 0 10-370-268-000-000 TRAINING 175 0 0 0 10-370-270-000-000 TRAVEL/CONFERENCES/MEETINGS 90 0 0 0 10-370-271-000-000 MILEAGE 300 0 100 100 10-370-273-000-000 AUTOMOBILE ALLOWANCE 0 1,440 1,800 1,800 10-370-701-000-000 COMPUTER/UPGRADE 369 0 0 0 Community Development Total 275,049 188,517 197,971 248,215 10-380-110-000-000 SALARIES/WAGES 51,480 33,752 34,435 45,915 10-380-138-000-000 MEDICARE/FICA 774 465 500 435 10-380-139-000-000 EMPLOYEE BENEFIT PLAN 9,158 6,109 6,235 8,310 10-380-140-000-000 RETIREMENT PLAN 11,207 7,431 7,540 10,245 10-380-141-000-000 SUI 336 294 330 330 10-380-142-000-000 HEALTH/LIFE INSURANCE 4,642 3,684 3,940 5,375 10-380-143-000-000 WORKERS COMP.INSURANCE 1,209 744 945 1,630 10-380-210-000-000 OFFICE EXPENSE/SUPPLIES 774 0 2,000 2,000 10-380-235-000-000 COMMUNICATIONS - DSL 2,480 400 2,000 2,000 10-380-249-000-000 COMPUTER MAINTENANCE SERVICES 8,661 3,875 7,500 7,500 10-380-250-000-000 PROFESSIONAL/SPECIAL SERVICES 6,785 7,118 10,500 10,500 10-380-268-000-000 TRAINING 999 0 750 750 10-380-271-000-000 MILEAGE 55 0 0 0 10-380-701-000-000 COMPUTER/UPGRADES/PLOTTER 0 147 2,500 2,500 IS Dept Total 98,559 64,020 79,175 97,490 Page 5 8.F.c Packet Pg. 232 At t a c h m e n t : G e n e r a l F u n d E x p e n d i t u r e s F Y B u d g e t 1 2 - 1 3 - 6 - 1 2 - 1 2 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Fund: 10 GENERAL FUND Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Expenditure: Column 1 Column 2 Column 3 Column 4 City of Grand Terrace Expenditures 10-410-220-000-000 GAS & VEHICLE MAINTENANCE 45,024 45,780 48,107 58,000 10-410-250-000-000 SHERIFF OVERTIME 25,041 13,916 26,700 26,700 10-410-255-000-000 COWCAP -COUNTY COST ALLOCATION 50,913 54,288 57,275 78,488 10-410-256-000-000 CONTRACTUAL SERVICES-COUNTY 1,552,773 1,858,034 1,651,684 1,581,407 10-410-257-000-000 CRIME PREVENTION EXPENSES 236 0 500 500 10-410-258-000-000 CAL ID 13,088 13,108 13,500 13,500 10-410-701-009-000 EQUIPMENT AND SUPPLIES HOMELAND 0 17,448 0 0 10-410-701-011-000 CAPITAL EQUIP SUPPLIES - JAG GRANT 2,960 0 0 0 Law Enforcement Total 1,690,035 2,002,574 1,797,766 1,758,595 10-450-110-000-000 SALARIES/WAGES 39,254 44,362 20,471 16,335 10-450-115-000-000 OVERTIME 1,124 2,277 0 0 10-450-138-000-000 MEDICARE/FICA 549 635 300 240 10-450-139-000-000 EMPLOYEE BENEFIT PLAN 4,357 6,143 3,709 2,960 10-450-140-000-000 RETIREMENT PLAN 7,730 9,429 4,483 3,645 10-450-141-000-000 S U I 810 762 229 175 10-450-142-000-000 HEALTH/LIFE INSURANCE 2,921 4,854 2,596 2,120 10-450-143-000-000 WORKERS COMP.INSURANCE 716 916 559 580 10-450-235-000-000 COMMUNICATION 620 551 700 500 10-450-238-000-000 UTILITIES & REFUSE REMOVAL 36,884 32,269 45,000 45,000 10-450-245-000-000 MAINT OF BUILDINGS & GROUNDS 37,580 10,719 45,255 34,110 10-450-246-000-000 MAINT/OPERATION OF EQUIPMENT 6,910 2,919 10,000 10,000 10-450-255-000-000 Contract Services 0 0 18,990 34,740 10-450-701-000-000 MINOR EQUIPMENT 0 1,200 5,000 5,000 Parks Total 139,454 117,035 157,292 155,405 10-625-110-000-000 SALARIES/WAGES 0 40,015 27,435 39,190 10-625-138-000-000 MEDICARE/FICA 0 684 400 570 10-625-139-000-000 EMPLOYEE BENEFIT PLAN 0 7,230 4,965 7,095 10-625-140-000-000 RETIREMENT PLAN 0 8,795 6,010 8,750 10-625-141-000-000 SUI 0 315 200 285 10-625-142-000-000 HEALTH/LIFE INSURANCE 0 3,118 2,390 3,480 10-625-143-000-000 WORKERS COMP.INSURANCE 0 844 750 1,390 10-625-210-000-000 OFFICE EXPENSE 0 239 435 300 10-625-220-000-000 SPECIAL DEPARTMENTAL EXPENSE 0 20,300 31,500 28,630 10-625-230-000-000 ADVERTISING 0 0 700 200 10-625-246-000-000 MAINTENANCE OPERATIONS/EQUIPMEN 0 492 7,700 7,700 10-625-255-000-000 PROFESSIONAL SERVICES 7,641 0 0 0 10-625-268-000-000 TRAINING 0 0 175 175 10-625-271-000-000 MILEAGE 0 0 420 420 10-625-273-000-000 AUTO ALLOWANCE 0 0 588 840 10-631-255-000-000 CONTRACTUAL SERVICES 5,400 16,000 16,000 16,000 Storm Drain Maintenance Total 13,041 98,033 99,668 115,025 10-801-120-000-000 COMMISSION STIPENDS 2,350 1,891 2,200 2,200 10-801-138-000-000 MEDICARE/FICA 0 430 195 65 10-801-141-000-000 SUI 0 10 0 0 10-801-220-000-000 SPECIAL DEPARTMENTAL EXP 67 0 0 0 10-804-210-000-000 OFFICE EXPENSE 36 0 300 300 10-804-220-000-000 SPECIAL DEPARTMENTAL EXPENSE 291 1,137 900 900 Historical Cultural Total 2,744 3,468 3,595 3,465 Page 6 8.F.c Packet Pg. 233 At t a c h m e n t : G e n e r a l F u n d E x p e n d i t u r e s F Y B u d g e t 1 2 - 1 3 - 6 - 1 2 - 1 2 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Fund: 10 GENERAL FUND Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Expenditure: Column 1 Column 2 Column 3 Column 4 City of Grand Terrace Expenditures 10-805-110-000-000 SALARIES/WAGES 14,181 1,193 0 0 10-805-138-000-000 MEDICARE/FICA 206 17 0 0 10-805-140-000-000 RETIREMENT PLAN 3,133 126 0 0 10-805-141-000-000 STATE UNEMPLOYMENT INSURANCE 547 (2) 0 0 10-805-143-000-000 WORKERS COMP.INSURANCE 338 310 0 0 10-805-210-000-000 OFFICE EXPENSE 1,136 0 0 0 10-805-219-000-000 OFFICE FURNITURE/MINOR EQUIP 8,280 693 0 0 10-805-220-000-000 SPECIAL DEPARTMENTAL EXPENSE 833 0 0 0 10-805-222-000-000 SENIOR CITIZENS' PUBLICATION 806 556 0 0 10-805-235-000-000 COMMUNICATIONS 1,229 1,735 3,000 3,000 10-805-238-000-000 UTILITIES 11,371 21,660 18,000 18,000 10-805-245-000-000 MAINTENANCE BLDG. & GROUNDS 1,135 1,281 5,000 5,000 10-805-246-000-000 MAINT/OPERATION OF EQUIPMENT 322 0 1,000 1,000 Senior Citizens Total 43,517 27,569 27,000 27,000 10-808-210-000-000 OFFICE EXPENSE 411 220 350 350 10-808-221-000-000 CERT PROGRAM 2,773 2,996 2,000 3,000 10-808-235-000-000 COMMUNICATIONS 1,079 1,004 1,120 1,120 10-808-245-000-000 MAINT/BLDGS & GROUNDS 680 503 0 1,000 10-808-246-000-000 MAINT/OPERATION OF EQUIPMENT 853 696 3,950 2,950 10-808-247-000-000 EMERG EQUIP PURCH 741 2,276 2,000 2,000 10-808-248-000-000 REPLENISH FOOD RATIONS 331 409 200 200 10-808-700-000-000 COMPUTER EQUIPMENT 103 334 500 500 10-808-701-000-000 EMERGENCY EQUIPMENT 758 0 0 0 10-808-702-000-000 CABINET & SHELVES 202 220 200 200 10-808-706-000-000 MEDICAL SUPPLIES 0 0 0 150 10-808-708-000-000 CERT GRANT 7,541 0 0 0 10-808-709-000-000 HOMELAND SECURITY (HSGP) 9,075 0 0 0 EOC/CERT Total 24,547 8,658 10,320 11,470 10-950-310-000-000 FACILITY IMPROVEMENTS 0 0 0 0 GF - Capital Projects Total 0 0 0 0 Page 7 8.F.c Packet Pg. 234 At t a c h m e n t : G e n e r a l F u n d E x p e n d i t u r e s F Y B u d g e t 1 2 - 1 3 - 6 - 1 2 - 1 2 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Fund: 10 GENERAL FUND Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Expenditure: Column 1 Column 2 Column 3 Column 4 City of Grand Terrace Expenditures 10-999-998-110-000 O/H COST ALLOCATION - COUNCIL (55,901) (49,978) (53,880) (54,591) 10-999-998-120-000 O/H COST ALLOCATION - CITY MANAGER (272,398) (223,198) (272,035) (294,665) 10-999-998-125-000 O/H COST ALLOCATION - CITY CLERK (192,677) (190,400) (118,062) (102,114) 10-999-998-140-000 O/H COST ALLOCATION - FINANCE DEPT (323,252) (252,643) (275,011) (274,438) 10-999-998-160-000 O/H COST ALLOCATION -CITY ATTORNEY (85,219) (63,739) (60,000) (60,000) 10-999-998-172-000 O/H COST ALLOCATION - BUILDING & S 22,885 26,174 33,646 26,392 10-999-998-175-000 O/H COST ALLOCATION - PUBLIC WORKS 80,359 33,385 45,977 37,910 10-999-998-180-000 O/H COST ALLOCATION - COMM.EVNTS (14,525) 37,033 0 0 10-999-998-185-000 O/H COST ALLOCATION-RENTAL INSP 25,661 23,091 0 26,038 10-999-998-190-000 O/H COST ALLOCATION - NON-DPTL. (265,766) (253,176) (249,071) (221,321) 10-999-998-370-000 O/H COST ALLOCATION - CED 104,189 78,575 83,715 102,871 10-999-998-380-000 O/H COST ALLOCATION - GIS (98,559) (72,602) (79,175) (97,490) 10-999-998-410-000 O/H COST ALLOCATION - LAW ENFRCMT 161,420 188,221 135,931 175,505 10-999-998-440-000 O/H COST ALLOCATION - CHILD CARE 0 0 0 0 10-999-998-450-000 O/H COST ALLOCATION - PARK MAINT. 27,162 20,508 26,711 22,326 10-999-998-625-000 O/H COST ALLOCATION NPDES 0 0 10,592 10,592 10-999-998-631-000 O/H COST ALLOCATION - STORM DRAIN 13,142 17,753 4,588 7,614 10-999-998-801-000 O/H COST ALLOCATION - PLANNING CMM 2,304 1,987 155 1,269 10-999-998-804-000 O/H COST ALLOCATION-HC 25,376 22,134 11,199 12,933 10-999-998-805-000 O/H COST ALLOCATION- SENIOR CITIZ 20,135 16,076 3,965 11,820 10-999-998-808-000 O/H COST ALLOCATION - EOC 19,057 15,434 23,005 9,758 Cost Allocation Total (806,607) (625,365) (727,750) (659,591) Fund: 10 Total Expenditure: 3,865,961 3,727,547 3,406,678 3,474,792 Less: Labor Charged Directly to Bond Projects and Park Grant (75,000) 3,865,961 3,727,547 3,406,678 3,399,792 Page 8 8.F.c Packet Pg. 235 At t a c h m e n t : G e n e r a l F u n d E x p e n d i t u r e s F Y B u d g e t 1 2 - 1 3 - 6 - 1 2 - 1 2 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Revenue: Column 1 Column 2 Column 3 Column 4 Fund: 09 CHILD CARE CENTER FUND 09-440-21 TINY TOT PROGRAM 58,868 67,380 61,760 86,512 09-440-23 AFTER SCHOOL PROGRAM G/T & T/V 223,682 236,329 252,990 289,296 09-440-28 PRE-SCHOOL PROGRAM 677,322 621,710 687,300 670,498 09-300-22 COUNTY GRANTS 0 0 35,000 0 Fund: 09 Total Child Care Revenue: 959,872$ 925,419$ 1,037,050$ 1,046,306$ Fund: 11 STREET FUND 11-600-01 INVESTMENT EARNINGS 4,153 4,446 2,000 2,000 11-800-04 ARTERIAL IMPROVEMENT FEE 48,842 425,972 5,000 5,000 11-800-05 TRAFFIC SIGNAL IMPROVEMENT FEE 5,152 37,568 0 0 Fund: 11 Total Revenue: 58,147 467,986 7,000 7,000 Fund: 12 STORM DRAIN IMPROVEMENT 12-600-01 INVESTMENT EARNINGS 361 249 350 350 12-800-01 CAPITAL IMPROVEMENT FEES 3,503 2,234 0 0 Fund: 12 Total Revenue: 3,864 2,483 350 350 Fund: 13 PARK FUND 13-600-01 INVESTMENT EARNINGS 1,227 881 1,100 1,100 13-800-01 CAPITAL IMPROVEMENT FEES 506 7,241 6,000 6,000 Fund: 13 Total Revenue: 1,733 8,122 7,100 7,100 Fund: 14 SLESF (AB3229 COPS) 14-300-01 AB3229 COPS ALLOCATION 102,840 100,000 100,000 100,000 14-600-01 INVESTMENT EARNINGS 1 95 0 0 14-800-00 TRANSFER IN 183,185 0 0 0 Fund: 14 Total Revenue: 286,026 100,095 100,000 100,000 Fund: 15 AIR QUALITY IMPROVEMENT FUND 15-300-01 AQMD/DMV FEE - SUBVENTION 13,839 14,151 14,000 14,000 15-600-01 INVESTMENT EARNINGS 341 218 250 250 Fund: 15 Total Revenue: 14,180 14,369 14,250 14,250 Fund: 16 GAS TAX FUND 16-300-02 TRAFFIC CONGESTION RELIEF -PROP 42 113,478 0 0 0 16-300-20 HIGHWAY USER TAX 2103 0 107,888 134,105 134,105 16-300-21 GAS TAX - 2105 68,475 70,145 62,130 62,130 16-300-22 GAS TAX - 2106 46,997 48,851 46,360 46,360 16-300-23 GAS TAX - 2107 91,264 90,837 88,150 88,150 16-300-24 GAS TAX - 2107.5 3,000 3,000 3,000 3,000 16-600-01 INVESTMENT EARNINGS 60 180 0 0 16-800-00 TRANSFERS IN 100,000 0 0 0 16-800-10 SWEEP FEE & PAVEMENT MGMT TRANSFER 34,742 38,836 59,660 91,520 Fund: 16 Total Revenue: 458,016 359,738 393,405 425,265 City of Grand Terrace Other City Funds - REVENUE Page 1 8.F.d Packet Pg. 236 At t a c h m e n t : N O N - G F - O T H E R F u n d R e v e n u e s F Y B u d g e t 1 2 - 1 3 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Revenue: Column 1 Column 2 Column 3 Column 4 City of Grand Terrace Other City Funds - REVENUE Fund: 17 TRAFFIC SAFETY FUND 17-300-01 REIMB CROSSING GUARD -C.U.S.D. 9,233 0 0 0 17-500-03 VEHICLE CODE FINES 207,197 80,517 70,000 70,000 17-600-01 INVESTMENT EARNINGS 96 (126) 0 0 17-999-00 TRANSFER-IN 0 0 1,500 1,500 Fund: 17 Total Revenue: 216,526 80,391 71,500 71,500 Fund: 19 FACILITIES FUND 19-600-01 INVESTMENT EARNINGS 1,057 785 200 200 19-800-01 GENERAL FACILITIES DEV FEE 2,064 1,102 0 0 19-800-02 PUBLIC FACILITIES DEV FEE 0 674 0 0 Fund: 19 Total Revenue: 3,121 2,561 200 200 Fund: 20 MEASURE "I" FUND 20-300-01 MEASURE I - 1/2CENT SALES TAX 138,111 154,208 140,000 140,000 20-300-03 STIMULUS GRANT FUNDS 0 162,472 76,413 10,000 20-600-01 INVESTMENT EARNINGS 413 601 500 500 Fund: 20 Total Revenue: 138,524 317,281 216,913 150,500 Fund: 21 WASTE WATER DISPOSAL FUND 21-400-20 SERVICE CHARGE 1,507,970 1,485,912 1,468,800 1,468,800 21-400-23 DELINQ SVC CHG/TAX ROLL 0 0 500 500 21-400-25 SEWER CONNECTION FEES -G.T. 300 300 12,000 12,000 21-600-01 INVESTMENT EARNINGS 15,282 9,580 12,000 12,000 21-600-11 INVESTMENT EARNINGS: RESERVE 48 779 2,000 2,000 Fund: 21 Total Revenue: 1,523,601 1,496,571 1,495,300 1,495,300 Fund: 22 CDBG 22-300-08 COMMUNITY DEV BLOCK GRANT 0 105,000 110,100 43,933 22-300-11 CDBG PROJECTS 0 147,469 0 0 Fund: 22 Total Revenue: 0 252,469 110,100 43,933 Fund: 26 LNDSCP & LGTG ASSESSMENT DIST 26-100-01 TAX ROLL ASSESSMENTS 5,928 5,671 5,635 5,635 26-100-02 PICO/ORIOLE ASSESSMENT DIST 4,484 5,575 5,100 5,100 26-100-03 FORREST CITY/II ASSESS.DIST 1,217 1,838 3,600 3,600 26-103-01 PENALTY & INTEREST 58 239 0 0 Fund: 26 Total Revenue: 11,687 13,322 14,335 14,335 Fund: 41 PUB FIN AUTH DEBT SERVICE FUND 41-100-01 BOND PROCEEDS 1,881,286 0 0 0 41-100-03 MISCELLANEOUS REVENUE 46,223 0 0 0 Fund: 41 Total Revenue: 1,927,509 0 0 0 TOTAL OTHER CITY FUNDS: 5,602,807 4,040,807 3,467,503 3,376,039 Page 2 8.F.d Packet Pg. 237 At t a c h m e n t : N O N - G F - O T H E R F u n d R e v e n u e s F Y B u d g e t 1 2 - 1 3 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Revenue: Column 1 Column 2 Column 3 Column 4 City of Grand Terrace Other City Funds - REVENUE Fund: 44 CAPITAL PROJECT - BIKE LANE 44-300-01 TDA-LTF ARTICLE 3 GRANT-BIKE/P 98,187 0 0 0 44-800-00 TRANSFERS IN - LOCAL MATCH 47,198 0 0 0 Fund: 44 Total Revenue: 145,385 0 0 0 Fund: 46 CAPITAL IMPROVEMENTS - STREETS 46-300-08 COMMUNITY DEV BLOCK GRANT 0 147,469 0 0 46-300-15 TRANSFER-CONTRIB FROM STRT FND 3,669 0 290,600 255,500 46-300-16 CONTRIBUTION-GAS TAX FUND 68,114 0 50,000 29,000 46-300-20 CONTRIBUTION-MEASURE I FD 0 162,472 182,676 254,000 46-300-21 TRANSFER FROM CRA 0 48,572 89,000 0 46-600-01 INVESTMENT EARNINGS 0 0 0 0 46-700-01 MISCELLANEOUS REVENUE 0 70,000 0 0 46-700-26 FEDERAL HWY REIMBURSEMENTS 0 0 246,000 0 Fund: 46 Total Revenue: 71,783 428,513 858,276 538,500 Fund: 47 CAP.PRJ. BARTON/COLTON BRIDGE 47-100-01 CONTRIB FROM MEAS I 58,000 0 0 0 47-100-02 CONTRIB - CITY OF COLTON 20,385 0 0 0 47-100-03 STATE GRANT FUNDS 124,212 0 0 0 47-900-99 TRANSFER IN 9,060 0 94,088 0 Fund: 47 Total Revenue: 211,657 0 94,088 0 Fund: 48 CAPITAL PROJECTS FUND 48-300-10 STATE GRANTS 0 0 953,207 1,358,540 Fund: 48 Total Revenue: 0 0 953,207 1,358,540 Fund: 50 CAPITAL PROJECTS FUND- Bond Proceeds 50-900-99 TRANSFER IN (From Bond Proceeds) 0 0 0 1,655,000 Fund: 50 Total Revenue: 0 0 0 1,655,000 TOTAL CAPITAL PROJECT FUNDS: 428,826 428,513 1,905,571 3,552,040 Capital Project Funds Page 3 8.F.d Packet Pg. 238 At t a c h m e n t : N O N - G F - O T H E R F u n d R e v e n u e s F Y B u d g e t 1 2 - 1 3 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Revenue: Column 1 Column 2 Column 3 Column 4 City of Grand Terrace Other City Funds - REVENUE Fund: 31 GT RDA OBLIGATION RETIREMENT FUND 31-100-00 PROPERTY TAX ALLOCATION 0 0 0 4,386,945 31-600-01 INVESTMENT EARNINGS 0 0 0 75,000 Fund: 31 Total Revenue: 0 0 0 4,461,945 Fund: 32 CAPITAL PROJECTS FUND 32-100-01 PROCEEDS FROM BOND ISSUE 0 18,528,672 0 0 32-600-01 INVESTMENT EARNINGS 675 7,035 0 0 32-600-05 RENTS 50,318 56,948 46,000 0 32-700-01 MISCELLANEOUS REVENUE 0 1,013 0 0 32-800-00 TRANSFER IN 350,000 4,098,713 1,791,000 0 Fund: 32 Total Revenue: 400,993 22,692,381 1,837,000 0 Fund: 33 DEBT SERVICE FUND 33-100-07 SECURED TAXES, ORIGINAL 737,836 623,600 632,850 0 33-100-08 CURRENT UNSECURED TAXES 198,723 160,119 20,000 0 33-100-09 SECURED TAXES, REVISED 4,858,597 3,962,359 4,400,595 0 33-100-10 SECURED & UNSECURED TAXES P/Y 332,592 298,866 200,000 0 33-100-11 SUPPLEMENTAL PROP TAX/ORIGINAL (2,377) 3,438 0 0 33-100-12 SUPPLEMENTAL PROP TAX/REVISED (29,890) (626) 5,000 0 33-100-13 HOMEOWNER PROP TX RLF/ORIGINAL 17,818 41,155 17,900 0 33-100-14 HOMEOWNER PROP TX RLF/REVISED 102,316 51,229 105,000 0 33-100-15 PENALTIES DELINQUENT TAXES 99,225 64,843 25,000 0 33-100-99 TAX INCREMENT UNALLOCATED 0 (1,749,520) 0 0 33-600-01 INVESTMENT EARNINGS 48,298 30,071 38,000 0 33-700-10 PROCEEDS FROM DEBT 0 1,757,800 0 0 33-700-99 TRANSFERS 86 0 0 0 33-800-00 TRANSFER FROM LOW-MOD HOUSING 608,688 619,301 608,513 0 Fund: 33 Total Revenue: 6,971,913 5,862,636 6,052,858 0 Fund: 34 LOW INCOME HOUSING FUND 34-100-16 20% SETASIDE 1,579,178 1,301,246 1,263,360 0 34-100-99 TAX INCREMENT - UNALLOCATED 0 (459,072) 0 0 34-400-01 INTEREST, LOW INC HSING LOANS 1,210 619 1,200 0 34-400-02 PRINCIPAL, LOW INC HSING LOANS 21,588 1,926 1,000 0 34-600-01 INVESTMENT EARNINGS 7,222 3,629 15,000 0 34-600-15 SALE OF PROPERTY 0 132,000 0 0 Fund: 34 Total Revenue: 1,609,197 980,349 1,280,560 0 Fund: 37 CRA PROJECTS TRUST 37-300-21 TRANSFER FROM CRA 0 1,207,500 0 0 Fund: 37 Total Revenue: 0 1,207,500 0 0 TOTAL SUCCESSOR AGENCY FUNDS: 8,982,103 30,742,866 9,170,418 4,461,945 Successor Agency Funds Page 4 8.F.d Packet Pg. 239 At t a c h m e n t : N O N - G F - O T H E R F u n d R e v e n u e s F Y B u d g e t 1 2 - 1 3 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Other Funds: Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Column 1 Column 2 Column 3 Column 4 Fund: 09 Child Care Center Fund 09-440-110-000-000 SALARIES/WAGES 532,171 521,567 521,800 521,800 09-440-138-000-000 MEDICARE/FICA 11,841 11,423 11,015 9,295 09-440-139-000-000 EMPLOYEE BENEFIT PLAN 65,683 58,991 59,495 59,495 09-440-140-000-000 RETIREMENT PLAN 106,067 103,354 101,400 103,350 09-440-141-000-000 S U I 10,435 12,537 11,720 11,720 09-440-142-000-000 HEALTH/LIFE INSURANCE 28,173 27,878 29,235 29,960 09-440-143-000-000 WORKERS COMP.INSURANCE 12,521 11,520 14,270 18,525 09-440-210-000-000 OFFICE EXPENSE 1,734 1,696 1,800 1,300 09-440-219-000-000 OFFICE FURNITURE/MINOR EQUIP. 812 3,273 3,155 1,955 09-440-220-000-000 FOOD/LUNCH AND SNACKS 30,575 31,098 32,200 30,200 09-440-221-000-000 TINY TOT PROGRAM 1,744 1,215 2,060 2,000 09-440-223-000-000 SCHOOL AGE PROGRAM 3,439 3,055 4,820 4,000 09-440-225-000-000 HOLIDAY DAY CAMP 78 82 200 200 09-440-228-000-000 PRE-SCHOOL PROGRAMS 14,623 11,562 13,560 11,000 09-440-230-000-000 ADVERTISING 429 426 880 880 09-440-235-000-000 COMMUNICATIONS 4,930 6,036 5,500 5,500 09-440-238-000-000 UTILITIES 15,617 16,013 17,000 17,000 09-440-241-000-000 RENT/LEASE FACILITY 2,400 0 3,200 3,200 09-440-244-000-000 CUSTODIAL SERVICE 12,100 12,150 13,400 12,650 09-440-245-000-000 MAINTENANCE-BLDG & GROUNDS 3,327 2,816 4,460 2,500 09-440-246-000-000 MAINT/OPERATION OF EQUIPMENT 2,777 3,636 3,500 1,500 09-440-247-000-000 SECURITY/FIRE SYSTEM MAINT 1,500 1,500 1,500 1,500 09-440-270-000-000 TRAVEL, CONFERENCES & MEETINGS 1,745 150 2,060 0 09-440-271-000-000 MILEAGE 0 0 200 200 09-440-272-000-000 FUEL & VEHICLE MAINTENANCE 1,577 2,468 3,200 2,000 09-440-700-000-000 COMPUTER EQUIPMENT 567 556 2,000 1,000 09-440-708-000-000 GRANT EXPENDITURES 0 0 800 0 09-950-310-000-000 FACILITY IMPROVEMENTS 0 0 34,200 0 09-999-998-440-000 O/H COST ALLOCATION - CHILD CARE 235,319 149,686 213,253 198,867 Child Care Center Total 1,102,180 994,686 1,111,883 1,051,597 Fund: 11 STREET FUND 11-999-998-000-000 TSF-IN(OUT) O/H COST ALLOC 943 13,746 17,011 49,284 11-999-999-000-000 OPERATING TRANSFER OUT 6,883 0 290,600 317,000 Fund: 11 Total Expenditure: 7,826 13,746 307,611 366,284 Fund: 12 STORM DRAIN FUND 12-903-701-000-000 NPDES AGREEMENT 10,580 0 0 0 12-999-998-000-000 TSF-IN(OUT) O/H COST ALLOC 3,464 0 0 0 Fund: 12 Total Expenditure: 14,044 0 0 0 Fund: 13 PARK FUND 13-445-706-000-000 FIELD REHAB - PICO PARK 0 0 15,000 15,000 13-445-710-000-000 ORANGE GROVE PARKWAY 39,517 0 0 0 13-999-998-000-000 TSF-IN(OUT) O/H COST ALLOC PARK FUN 7,697 0 2,716 2,385 Fund: 13 Total Expenditure: 47,214 0 17,716 17,385 City of Grand Terrace Expenditures Other City Funds Page 1 8.F.e Packet Pg. 240 At t a c h m e n t : N O N - G F - O T H E R F u n d E x p e n d i t u r e s F Y B u d g e t 1 2 - 1 3 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Other Funds: Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Column 1 Column 2 Column 3 Column 4 City of Grand Terrace Expenditures Fund: 14 SLESF (AB3229 COPS) 14-411-256-000-000 CONTRACTUAL SERVICES - COUNTY 285,525 99,595 100,000 99,500 14-999-998-000-000 TSF-IN(OUT) O/H COST ALLOC 500 500 0 500 Fund: 14 Total Expenditure: 286,025 100,095 100,000 100,000 Fund: 15 AIR QUALITY IMPROVEMENT FUND 15-500-110-000-000 SALARIES/WAGES 0 673 (1,600) 0 15-500-601-000-000 ELECTRICAL VEHICLE/STATIONS 297 0 0 0 15-500-705-000-000 VEHICLES/CAPITAL EQUIPMENT 0 31,876 0 0 15-999-998-000-000 TSF-IN(OUT) O/H COST ALLOC 41 1,627 0 0 Fund: 15 Total Expenditure: 338 34,176 (1,600) 0 Fund: 16 GAS TAX FUND 16-175-110-000-000 SALARIES/WAGES 104,963 94,148 62,483 57,350 16-175-115-000-000 OVERTIME 538 4,802 5,000 5,000 16-175-138-000-000 MEDICARE/FICA 1,562 1,601 910 835 16-175-139-000-000 EMPLOYEE BENEFIT PLAN 18,869 16,253 11,317 10,380 16-175-140-000-000 RETIREMENT PLAN 23,091 19,734 13,691 12,800 16-175-141-000-000 SUI 448 976 658 545 16-175-142-000-000 HEALTH/LIFE INSURANCE 10,977 10,804 7,935 6,655 16-175-143-000-000 WORKERS COMP INSURANCE 2,787 1,912 1,717 2,035 16-175-273-000-000 AUTO ALLOWANCE 0 210 210 420 16-510-238-000-000 UTILITIES (ELECTRICITY) 75,428 76,300 81,250 82,450 16-510-255-000-000 TRAFFIC SIGNAL MAINTENANCE 12,353 10,062 15,000 23,615 16-900-220-000-000 SPECIAL DEPARTMENTAL EXPENSE 1,312 538 550 550 16-900-254-000-000 STREET SWEEPING 49,606 49,350 54,000 54,000 16-900-257-000-000 CONTRACTUAL SVC - PATCHING 2,650 22,227 53,630 53,630 16-900-258-000-000 CONTRACTUAL SVC-OTHER 17 0 0 0 16-900-260-000-000 CONTRACTUAL SVS-ARCH BARR REMV 17,474 0 0 0 16-900-999-000-000 TRANSFER OUT 68,114 0 50,000 29,000 16-999-998-000-000 TSF-IN(OUT) O/H COST ALLOC 31,059 43,514 33,865 44,015 Fund: 16 Total Expenditure: 421,249 352,431 392,216 383,280 Fund: 17 TRAFFIC SAFETY FUND 17-900-255-000-000 Contract Svcs 82,226 54,950 49,000 49,000 17-910-110-000-000 SALARIES/WAGES 7,018 7,281 1,285 0 17-910-138-000-000 MEDICARE/FICA 537 546 100 0 17-910-140-000-000 RETIREMENT PLAN 0 62 0 0 17-910-141-000-000 S U I 285 398 75 0 17-910-143-000-000 WORKERS COMP.INSURANCE 165 168 40 0 17-999-998-000-000 TSF-IN(OUT) O/H COST ALLOC 11,838 4,525 3,313 4,640 17-999-999-000-000 TRANSFER TO COPS FUND 14 45,000 0 0 0 Fund: 17 Total Expenditure: 147,070 67,930 53,813 53,640 Fund: 19 FACILITIES FUND 19-xxx-xx 0 0 0 0 Fund: 19 Total Expenditure: 0 0 0 0 Page 2 8.F.e Packet Pg. 241 At t a c h m e n t : N O N - G F - O T H E R F u n d E x p e n d i t u r e s F Y B u d g e t 1 2 - 1 3 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Other Funds: Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Column 1 Column 2 Column 3 Column 4 City of Grand Terrace Expenditures Fund: 20 MEASURE "I" FUND 20-200-708-000-000 MICHIGAN - REHAB 790 0 40,000 0 20-200-717-000-000 CITY-WIDE SLURRY PROGRAM 0 0 17,000 17,000 20-200-722-000-000 CRACK SEALING PROGRAM 0 0 24,000 24,000 20-200-723-000-000 CITY-WIDE STRIPING PROGRAM 0 0 7,000 7,000 20-200-725-000-000 TRAFFIC SIGNAL LA CADENA/BARTON 0 70,000 0 0 20-999-998-000-000 TSF-IN(OUT) O/H COST ALLOC 11,000 32,746 24,072 15,605 20-999-999-000-000 OPERATING TRANSFER OUT - F47 58,000 0 0 0 20-999-999-001-000 OPERATING TRANSFER OUT - F46 0 162,472 182,676 192,000 20-999-999-002-000 OPERATING TRANSFER OUT - F44 43,984 0 0 0 Fund: 20 Total Expenditure: 113,774 265,218 294,748 255,605 Fund: 21 WASTE WATER DISPOSAL FUND 21-140-250-000-000 PROFESSIONAL SERVICES 0 7,958 0 0 21-175-110-000-000 SALARIES/WAGES 0 49,939 38,093 14,385 21-175-115-000-000 OVERTIME 0 1,283 1,500 1,500 21-175-138-000-000 MEDICARE/FICA 0 871 555 210 21-175-139-000-000 EMPLOYEE BENEFIT PLAN 0 8,808 6,899 2,605 21-175-140-000-000 RETIREMENT PLAN 0 10,700 8,348 3,210 21-175-141-000-000 SUI 0 468 347 155 21-175-142-000-000 HEALTH/LIFE INSURANCE 0 4,909 4,165 1,865 21-175-143-000-000 WORKERS COMP.INSURANCE 0 992 1,041 515 21-175-210-000-000 OFFICE EXPENSE 0 74 618 618 21-175-246-000-000 MAINT/OPERATION OF EQUIPMENT 0 0 600 600 21-175-250-000-000 PROFESSIONAL SERVICES 0 0 2,000 2,000 21-175-255-000-000 CONTRACTUAL SERVICES 0 0 34,920 25,040 21-175-270-000-000 TRAVEL/CONFERENCES/MEETINGS 0 200 0 0 21-175-271-000-000 MILEAGE 0 77 0 0 21-175-273-000-000 AUTO ALLOWANCE 0 630 420 420 21-570-802-000-000 PAYMENTS/WST.WTR.TREATMENT 1,197,163 1,193,540 1,200,000 1,200,000 21-572-110-000-000 SALARIES/WAGES 55,834 0 0 0 21-572-115-000-000 OVERTIME 521 0 0 0 21-572-138-000-000 MEDICARE/FICA 977 0 0 0 21-572-139-000-000 EMPLOYEE BENEFIT PLAN 10,059 0 0 0 21-572-140-000-000 RETIREMENT PLAN 12,305 0 0 0 21-572-141-000-000 S U I 358 0 0 0 21-572-142-000-000 HEALTH/LIFE INSURANCE 3,965 0 0 0 21-572-143-000-000 WORKERS COMP.INSURANCE 1,436 0 0 0 21-572-210-000-000 OFFICE EXPENSE 161 0 0 0 21-572-246-000-000 MAINT/OPERATION OF EQUIP. 522 0 0 0 21-572-255-000-000 CONTRACTUAL SERVICES 15,174 14,795 0 0 21-573-602-000-000 SEWER RODDING/MAINTAINANCE 25,292 1,935 15,000 15,000 21-573-603-000-000 VIDEO INSPECTION -PIPES 0 0 12,500 12,500 21-573-604-000-000 DEPRECIATION EXPENSE 88,570 0 99,000 99,000 21-573-605-000-000 LAB TESTING 0 11,084 12,500 25,000 21-573-704-000-000 FLOW METER EQUIPMENT 0 800 100,000 100,000 21-625-110-000-000 SALARIES/WAGES 0 0 11,760 20,620 21-625-138-000-000 MEDICARE/FICA 0 0 170 300 21-625-139-000-000 EMPLOYEE BENEFIT PLAN 0 0 2,130 3,735 21-625-140-000-000 RETIREMENT SYSTEM 0 0 2,575 4,605 21-625-141-000-000 SUI 0 0 85 150 21-625-142-000-000 HEALTH/LIFE INSURANCE 0 0 1,025 1,870 21-625-143-000-000 WORKERS COMP. INSURANCE 0 0 325 735 Page 3 8.F.e Packet Pg. 242 At t a c h m e n t : N O N - G F - O T H E R F u n d E x p e n d i t u r e s F Y B u d g e t 1 2 - 1 3 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Other Funds: Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Column 1 Column 2 Column 3 Column 4 City of Grand Terrace Expenditures 21-625-210-000-000 OFFICE EXPENSE 0 0 190 190 21-625-220-000-000 SPECIAL DEPARTMENTAL EXPENSE 0 0 13,500 13,500 21-625-230-000-000 ADVERTISING 0 0 300 300 21-625-246-000-000 MAINTENANCE OPERATIONS.EQUIPMEN 0 0 3,300 3,300 21-625-268-000-000 TRAINING 0 0 75 75 21-625-271-000-000 MILEAGE 0 0 190 190 21-625-273-000-000 AUTO ALLOWANCE 0 0 252 252 21-999-998-000-000 TSF-IN(OUT) O/H COST ALLOC 157,454 107,939 131,440 157,448 21-999-999-000-000 OPERATING TRANSFER OUT - F16 100,000 0 0 0 Fund: 21 Total Expenditure: 1,669,792 1,417,002 1,705,823 1,711,893 Fund: 22 CDBG 22-425-301-000-000 CITY HALL IMPROVEMENTS 0 7,550 53,092 0 22-425-302-000-000 SENIOR HOME REPAIR 0 0 39,017 0 22-425-305-000-000 FAMILY SERVICES 0 0 4,995 0 22-425-307-000-000 CODE ENFORCEMENT 0 0 8,000 27,933 22-425-308-000-000 LIBRARY LITERACY PROGRAM 0 0 4,996 10,000 22-425-309-000-000 TIME FOR A CHANGE FOUNDATION 0 0 0 6,000 22-999-999-000-000 OPERATING TRANSFER OUT 0 252,469 0 0 Fund: 22 Total Expenditure: 0 260,019 110,100 43,933 Fund: 26 LNDSCP & LGTG ASSESSMENT DIST 26-600-110-000-000 SALARIES/WAGES 0 10,992 0 0 26-600-238-000-000 UTILITIES - ST LIGHTING 598 598 800 800 26-600-239-000-000 UTILITIES - WATER 1,402 1,110 800 800 26-600-245-000-000 LANDSCAPE MAINTENANCE 0 0 70 2,000 26-600-250-000-000 LEGAL FEES 1,400 1,200 1,200 1,200 26-600-257-000-000 ENGINEERING FEES 0 381 447 447 26-601-110-000-000 SALARIES/WAGES 0 5,497 0 0 26-601-238-000-000 UTILITIES - ST LIGHTING 498 498 600 800 26-601-239-000-000 UTILITIES - WATER 283 268 500 500 26-601-250-000-000 LEGAL FEES 1,249 1,663 1,049 1,049 26-601-257-000-000 ENGINEERING FEES 0 130 440 440 26-602-238-000-000 UTILITIES - ST LIGHTING 697 697 866 866 26-602-239-000-000 UTILITIES - WATER 0 0 251 251 26-602-250-000-000 LEGAL FEES 451 0 0 0 26-602-257-000-000 ENGINEERING FEES 0 0 99 99 26-999-998-000-000 TSF-IN(OUT) O/H COST ALLOC 901 3,752 1,111 3,883 26-999-999-000-000 TRANSFER OUT 0 0 5,000 5,000 Fund: 26 Total Expenditure: 7,479 26,785 13,233 18,135 TOTAL OTHER CITY FUNDS:3,816,991 3,532,088 4,105,543 4,001,752 Page 4 8.F.e Packet Pg. 243 At t a c h m e n t : N O N - G F - O T H E R F u n d E x p e n d i t u r e s F Y B u d g e t 1 2 - 1 3 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Other Funds: Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Column 1 Column 2 Column 3 Column 4 City of Grand Terrace Expenditures Fund: 41 PUB FIN AUTH DEBT SERVICE FUND 41-300-200-000-000 BOND REPAYMENTS - INTEREST 68,670 0 0 0 41-300-201-000-000 BOND REPAYMENTS - PRINCIPAL 2,239,286 0 0 0 41-300-250-000-000 PROFESSIONAL SERVICES 62,904 0 0 0 41-999-999-000-000 TRANSFER OUT 86 0 0 0 Fund: 41 Total Expenditure: 2,370,946 0 0 0 Fund: 44 CAPITAL PROJECT - BIKE LANE 44-400-623-000-000 MT VERNON - PICO TO RAVEN 103,360 0 0 0 Fund: 44 Total Expenditure: 103,360 0 0 0 Fund: 46 CAPITAL IMPROVEMENTS - STREETS 46-400-274-000-000 MICHIGAN/MAIN SIGNAL LIGHT 990 0 255,000 255,500 46-400-275-000-000 GLENDORA STREET IMPROVEMENTS 68,114 0 0 0 46-900-301-000-000 PUBLIC ALLEY PAVEMENT REHAB-PRJ#7 495 7,390 0 0 46-900-302-000-000 MISC SIDEWALK REPAIRS-PRJ#70009-002 0 20,801 0 0 46-900-303-000-000 BARTON/PRESTON INTRST-PRJ#70009-00 550 5,863 0 0 46-900-304-000-000 BARTON ROAD PAVEMENT REHAB-PRJ70 4,290 72,593 0 0 46-900-305-000-000 MICH AVE PAV REHAB PHASEI-PRJ#7000 0 50,656 0 0 46-900-306-000-000 MICH AVE PAV REHAB PHSEII-PRJ#70009 0 0 94,632 0 46-900-310-002-000 GT ROAD CONSTRUCTION 0 209,079 0 0 46-900-310-003-000 GT ROAD CONTINGENCY 0 4,705 0 0 46-900-310-004-000 GT ROAD PROJECT MANAGEMENT 0 25,600 0 0 46-900-311-000-000 MICHIGAN WIDENING (VB to COMMERCE 0 0 124,600 124,000 46-900-312-000-000 DEC. 2010 WINTER STORM DAMAGE 0 0 246,000 0 46-900-313-000-000 PICO ST.- REPAVING 0 0 88,044 0 46-900-314-000-000 IOWA-MAIN ST. TRAFFIC SIGNAL 0 0 50,000 0 46-900-315-000-000 ROBIN WAY & WARBLER AVE - PAVING 0 0 0 159,000 Fund: 46 Total Expenditure: 74,439 396,686 858,276 538,500 Fund: 47 CAP.PRJ. BARTON/COLTON BRIDGE 47-400-250-000-000 CONSTRUCTION CONTRACT 6,005 0 94,088 0 47-400-250-001-000 PRELIMINARY ENGINEERING 31,642 26,583 0 0 47-400-250-003-000 RIGHT OF WAY ACQUISITION 92,460 0 0 0 47-400-250-005-000 HAZ MAT SURVEY 9,006 0 0 0 Fund: 47 Total Expenditure: 139,114 26,583 94,088 0 Fund: 48 CAPITAL PROJECTS FUND 48-600-325-000-000 WEST SIDE PARK 0 0 595,000 0 48-600-325-003-000 WEST SIDE PARK -CONSTRUCTION MGM 0 0 177,093 1,358,540 Fund: 48 Total Expenditure: 0 0 772,093 1,358,540 Fund: 50 CAPITAL PROJECTS FUND- Bond Proceeds 50-xxx-xx MICHIGAN STREET DESIGN AND ROW 0 0 428,695 480,000 50-xxx-xx Staff Project Time 0 0 0 75,000 50-xxx-xx Barton Road Infrastructure 0 0 0 100,000 50-xxx-xx Project Area Land Assembly 0 0 0 1,000,000 Fund: 50 Total Expenditure 0 0 428,695 1,655,000 TOTAL CAPITAL PROJECT FUNDS: 2,687,858 423,270 2,153,152 3,552,040 Capital Project Funds Page 5 8.F.e Packet Pg. 244 At t a c h m e n t : N O N - G F - O T H E R F u n d E x p e n d i t u r e s F Y B u d g e t 1 2 - 1 3 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Other Funds: Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Column 1 Column 2 Column 3 Column 4 City of Grand Terrace Expenditures Fund: 31 GT RDA OBLIGATION RETIREMENT FUND 31-999-xx TRANSFER IN 0 0 0 0 Fund: 31 Total Expenditure: 0 0 0 0 Fund: 32 CAPITAL PROJECTS FUND 32-200-110-000-000 SALARIES/WAGES 114,407 167,330 111,460 106,830 32-200-115-000-000 OVERTIME 265 0 0 0 32-200-120-000-000 AGENCY DIRECTORS' STIPENDS 8,475 3,660 4,200 0 32-200-138-000-000 MEDICARE/FICA 1,960 2,914 1,675 1,550 32-200-139-000-000 EMPLOYEE BENEFIT PLAN 20,482 30,064 20,175 19,335 32-200-140-000-000 RETIREMENT PLAN 25,188 38,068 26,055 26,580 32-200-141-000-000 STATE UNEMPLOYMENT INSURANCE 448 867 695 500 32-200-142-000-000 HEALTH/LIFE INSURANCE 5,555 8,383 7,630 4,945 32-200-143-000-000 WORKERS COMP.INSURANCE 2,610 3,500 3,053 3,790 32-200-210-000-000 OFFICE EXPENSE 0 61 500 500 32-200-230-000-000 ADVERTISING 0 2,497 10,000 10,000 32-200-250-000-000 PROFESSIONAL SERVICES 13,948 96,417 70,000 70,000 32-200-251-000-000 ATTORNEY-CRA 85,219 62,031 60,000 60,000 32-200-255-000-000 CONTRACTUAL SERVICES 22,338 15,906 15,000 15,000 32-200-270-000-000 TRAVEL/CONFERENCES/MEETINGS 0 1,012 0 0 32-200-273-000-000 AUTO ALLOWANCE 0 4,790 2,610 3,840 32-370-110-000-000 SALARIES/WAGES 85,622 96,970 59,675 55,965 32-370-138-000-000 MEDICARE/FICA 1,506 1,641 865 610 32-370-139-000-000 EMPLOYEE BENEFIT PLAN 15,672 17,349 10,805 10,130 32-370-140-000-000 RETIREMENT PLAN 19,410 21,089 13,070 13,070 32-370-141-000-000 SUI 461 462 260 260 32-370-142-000-000 HEALTH/LIFE INSURANCE 4,744 5,864 3,155 2,690 32-370-143-000-000 WORKERS COMP.INSURANCE 1,942 2,053 1,642 1,990 32-370-210-000-000 OFFICE EXPENSE 20 0 0 0 32-370-213-000-000 NEWSLETTER 10,440 10,800 0 0 32-370-230-000-000 ADVERTISING 0 0 0 10,000 32-370-250-000-000 PROFESSIONAL/SPECIAL SERVICES 17,372 0 5,000 85,000 32-370-250-001-000 LEGAL SETTLEMENTS 0 105 0 0 32-370-255-000-000 CONTRACTUAL SERVICES 12,805 1,738 76,820 44,320 32-370-255-001-000 PROFESSIONAL SERVICES 8,813 0 0 0 32-370-270-000-000 TRAVEL/CONFERENCES/MEETINGS 1,709 0 0 0 32-370-273-000-000 AUTO ALLOWANCE 3,600 1,800 1,440 1,440 32-600-212-000-000 TOWNE CENTER PROJECT 72,327 17,763 0 0 32-600-214-000-000 21992 DeBERRY STREET 49 0 0 0 32-600-215-000-000 PARCEL # 1167-141-08-MICH & COMMERC 399 0 0 0 32-600-301-000-000 22747 BARTON ROAD (OLD CIRCLE K) 15,875 366 0 0 32-600-302-000-000 BARTON ROAD PROPERTY 22100-22200 B 1,774 0 0 0 32-600-303-000-000 STORM DRAIN PROJECT - CJUSD 0 130,000 0 0 32-600-304-000-000 COMMERCIAL EXTERIOR IMPROVEMENT 52,357 52,214 220,429 0 32-600-305-000-000 NEIGHBORHOOD IMPROVEMENT GRANT 31,295 9,682 39,035 0 32-600-307-000-000 PROPERTY PURCHASE - VISTA GRANDE 18,890 121 0 0 32-600-308-000-000 PURCHASE 0275-242-10-22100 BLK BART 200,926 0 0 0 32-600-309-000-000 COMMUNITY MESSAGE BOARD 66,210 0 0 0 Successor Agency Funds Page 6 8.F.e Packet Pg. 245 At t a c h m e n t : N O N - G F - O T H E R F u n d E x p e n d i t u r e s F Y B u d g e t 1 2 - 1 3 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Other Funds: Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Column 1 Column 2 Column 3 Column 4 City of Grand Terrace Expenditures 32-600-310-000-000 GRAND TERRACE ROAD -REHAB 24,041 0 0 0 32-600-311-000-000 SENIOR CENTER KITCHEN PROJECT 10,068 149,886 0 0 32-600-311-002-000 SENIOR KITCHEN CONTINGENCY 0 10,533 0 0 32-600-312-000-000 BASEBALL FIELD PROJECT 44,326 366,751 42,469 0 32-600-312-002-000 BALLFIELD CONSTRUCTION CONTINGEN 0 6,356 0 0 32-600-312-003-000 BALLFIELD CONSTRUCTION- MGMT 0 57,635 0 0 32-600-313-000-000 DOG PARK 0 0 35,000 0 32-600-320-000-000 LANDSCAPE PROJECTS- CITY BEAUTIFIC 111 37,940 0 0 32-600-321-000-000 ROAD IMPRVMNTS/TRAFF CIRCULATION 0 43,133 0 0 32-600-323-000-000 MICH/BARTON/LAPAIX ST PUBLIC IMPRO 0 325,982 535,671 0 32-600-323-002-000 MICH/BARTON/LAPAIX ST PUB IMPV CON 0 13,455 0 0 32-600-323-003-000 MICH/BARTON/LAPAIX ST PUB IMPV PRJ 0 53,722 0 0 32-600-323-004-000 MICH/BARTN/LAPAIX PUB IMP PRJ MGM C 0 354 0 0 32-600-325-000-000 WEST SIDE PARK 0 3,350 0 0 32-600-325-199-000 WEST SIDE PARK LABOR FORCE ALLOC-0 7,365 0 0 32-600-327-000-000 PURCHASE LOW MOD PROPERTIES 0 0 0 463,167 32-600-999-000-000 TRANSFER TO INVENTORY (200,926) 0 0 0 32-999-998-200-000 TSF IN (OUT) O/H COST ALLOC-ADMIN (51,454) 16,216 0 (23,908) 32-999-998-370-000 TSF IN (OUT) O/H COST ALLOC-ECON D 85,234 105,551 72,350 160,023 32-999-998-600-000 COST ALLOCATION - PROJECTS 0 0 (11,783) 0 32-999-999-000-000 TRANSFER OUT 0 2,075,307 183,088 0 Fund: 32 Total Expenditure: 856,513 4,081,053 1,622,044 1,147,627 Fund: 32 Successor Agency -CRA Bond FUND 31-999-999 TRANSFER OUT 0 0 0 1,655,000 Fund: 31 Total Expenditure: 0 0 0 1,655,000 Fund: 33 DEBT SERVICE FUND 33-140-250-000-000 PROFESSIONAL SERVICES 0 49,978 15,500 40,000 33-300-206-000-000 '97 COP LEASE PAYMENTS 173,647 254,848 254,848 254,848 33-300-208-000-000 04 TA BONDS - INT 215,150 1,831,925 104,625 104,625 33-300-208-001-000 04 TA BONDS - PRINC 1,610,000 0 1,720,000 1,720,000 33-300-209-000-000 2011 TAX ALLOC BONDS - DEBT SERVICE 0 0 949,750 949,750 33-300-210-000-000 TRUSTEE ADMIN FEES 6,045 6,808 12,115 12,115 33-300-215-000-000 COUNTY ADMIN FEE COLL PROP TAX 95,680 75,985 96,000 0 33-300-250-000-000 PROFESSIONAL SERVICES 11,550 0 7,000 7,000 33-300-701-000-000 ERAF TRANSFER 2,289,449 526,510 88,310 0 33-400-705-000-000 PASS-THROUGH EXPENDITURE 1,951,455 1,901,198 1,820,830 0 33-400-705-250-000 PASS-THOUGH STATUTORY 131,106 98,842 107,915 0 33-400-706-000-000 PASS-THROUGH CJUSD 0 262,569 0 0 33-700-850-000-000 RESIDUAL RECEIPTS SEC AGRMT CITY 0 0 0 300,000 33-999-998-000-000 TSF IN(OUT) O/H COST ALLOCATION 190,101 146,450 228,352 46,849 33-999-999-000-000 TRANSFER OUT 350,000 3,993,713 1,791,000 0 Fund: 33 Total Expenditure: 7,024,183 9,148,825 7,196,245 3,435,187 Fund: 34 LOW INCOME HOUSING FUND 34-140-250-000-000 PROFESSIONAL SERVICES 0 2,954 3,225 0 34-400-110-000-000 SALARIES/WAGES 115,094 87,360 77,495 0 34-400-115-000-000 OVERTIME 13 0 0 0 34-400-138-000-000 MEDICARE/FICA 1,885 1,498 1,125 0 34-400-139-000-000 EMPLOYEE BENEFIT PLAN 20,783 15,690 14,025 0 34-400-140-000-000 RETIREMENT PLAN 25,510 19,590 18,065 0 34-400-141-000-000 S U I 395 358 390 0 Page 7 8.F.e Packet Pg. 246 At t a c h m e n t : N O N - G F - O T H E R F u n d E x p e n d i t u r e s F Y B u d g e t 1 2 - 1 3 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Rev 6/5/12 Other Funds: Actual Actual Amended Budget Prelim Budget June 30 June 30 June 30 June 30 2010 2011 2012 2013 Column 1 Column 2 Column 3 Column 4 City of Grand Terrace Expenditures 34-400-142-000-000 HEALTH/LIFE INSURANCE 6,195 4,440 4,221 0 34-400-143-000-000 WORKERS COMP.INSURANCE 2,680 1,776 2,120 0 34-400-210-000-000 OFFICE EXPENSE 1,726 60 200 0 34-400-215-000-000 COUNTY ADMIN FEE COLL PROP TAX 23,920 18,882 0 0 34-400-220-000-000 SPECIAL DEPARTMENTAL EXPENSE 13 0 0 0 34-400-235-000-000 COMMUNICATIONS 1,397 99 1,320 0 34-400-238-000-000 UTILITIES 1,480 930 1,896 0 34-400-246-000-000 MAINTENANCE & OPERATIONS 1,542 89 0 0 34-400-251-000-000 LEGAL AND PROFESSIONAL SERVICE 16,930 1,265 40,000 0 34-400-255-000-000 CONTRACT SERVICES 2,306 0 0 0 34-400-273-000-000 AUTO ALLOWANCE 0 2,920 2,100 0 34-500-726-000-000 SENIOR HOUSING PROJECT 333,348 0 0 0 34-500-727-000-000 MULTI-FAMILY HOUSING PROJECT 520 0 0 0 34-700-709-000-000 12569 MICHIGAN 154 132,060 0 0 34-700-710-000-000 11695 CANAL 154 60 0 0 34-700-767-000-000 22293 BARTON RD 149 60 0 0 34-700-780-000-000 22317 BARTON RD. 120 0 0 0 34-700-850-000-000 RESIDUAL RECEIPTS SEC AGRMT CITY 600,000 300,000 300,000 0 34-800-110-000-000 SALARIES/WAGES 21,869 20,512 22,340 0 34-800-115-000-000 OVERTIME 275 0 0 0 34-800-138-000-000 MEDICARE/FICA 381 351 440 0 34-800-139-000-000 EMPLOYEE BENEFIT PLAN 3,976 3,713 5,495 0 34-800-140-000-000 RETIREMENT PLAN 4,865 4,528 6,645 0 34-800-141-000-000 STATE UNEMPLOYMENT INSURANCE 98 171 260 0 34-800-142-000-000 HEALTH/LIFE INSURANCE 437 56 3,155 0 34-800-143-000-000 WORKERS COMP.INSURANCE 651 652 830 0 34-800-210-000-000 OFFICE EXPENSE 58 944 800 0 34-800-218-000-000 UNIFORMS/SMALL TOOLS 82 0 500 0 34-800-220-000-000 SPECIAL DEPARTMENTAL 839 522 450 0 34-800-265-000-000 MEMBERSHIP & DUES 75 75 75 0 34-800-268-000-000 TRAINING 848 0 350 0 34-800-270-000-000 TRAVEL/CONFERENCES/MTGS 0 0 600 0 34-800-271-000-000 MILEAGE 120 0 200 0 34-800-272-000-000 FUEL & VEHICLE MAINTENANCE 2,318 3,918 1,500 0 34-999-001-000-000 04 TA DEBT SVS SHARE 608,688 619,301 608,513 0 34-999-998-400-000 TSF IN (OUT) O/H COST ALLOC HOUSNG 113,264 (4,462) (2,088) 0 34-999-998-800-000 TSF IN (OUT) O/H COST ALLOC-CODE E 9,246 3,575 14,138 0 Fund: 34 Total Expenditure: 1,924,401 1,243,947 1,130,385 0 Fund: 37 CRA PROJECTS TRUST 37-600-324-000-000 STATER BROS ECON DEV AGREEMENT 0 0 241,500 241,500 Fund: 37 Total Expenditure: 0 0 241,500 241,500 TOTAL SUCCESSOR AGENCY FUNDS: 9,805,097 14,473,824 10,190,174 6,479,314 Page 8 8.F.e Packet Pg. 247 At t a c h m e n t : N O N - G F - O T H E R F u n d E x p e n d i t u r e s F Y B u d g e t 1 2 - 1 3 ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) 8. F . f Pa c k e t P g . 2 4 8 Attachment: DOF Letter of April 26_2012 on ROPS1 (1075 : Proposed FY 2012-13 Budget) 8. F . f Pa c k e t P g . 2 4 9 Attachment: DOF Letter of April 26_2012 on ROPS1 (1075 : Proposed FY 2012-13 Budget) JM JONES MAYER ATTORNEYS AT LAW 3777 NORTH HARBOR BOULEVARD FULLERTON CALIFORNIA 92835 714 4461400 562 6971751 FAX 714 4461448 Richard D Joces Richard L Adams II Mic6ael Q Do Robert Khuu Gregory P Palmer Jamaar BoydWeatherby Thomas P Duarte Gary S Kranker Dawy L Peelman Martin J Mayer Baron J Bettenhausen Elena Q Gerli Richard A McFarlane HaroldW Potter Kimberly HallBarlow Christian L Bettenhausen Katheriae M Hardy Christopher F Neumeyer Denise L Rocawich James R Touchstone Paul R Coble Krista MacNevin Jee KathyaM Oliva Ivy M Tsai Ryan R Jones aProfessional Law Cotpotation OfCounsel MichaelRCapizzi Mervin D Feinstein DeanJ Pucci Steven N Skolnik May 7 2012 SENT VIA US MAIL EMAIL State of California Department of Finance 915 L Street Sacramento CA 95814 Email alangarrett@dofcagov Re Deaartment of Finance Review of Successor Aencv to Citv of Grand Terr Redevelopment Asencvs Reconized Obligation Pavment Schedule Dear Sir or Madam This office serves as legal counsel to the Successor to the City ofGrand Terrace Redevelopment Agency Successor Agency I write in response to Mr Garretts email dated Apri125 2012 attached hereto and hereby object to the Department of Finances DOF improper denial of the following enforceable obligations EO set forth in the Successor Agencys Recognized Obligation Payment Schedule ROPS First Mr Garrett has indicated that the residual receipts page 1item 15 owed to the City of Grand Terrace City by the former redevelopment agency are not enforceable obligations in spite of Section 34171d3 which explicitly prohibits voiding contracts or agreements for the provision of housing The debt listed in item 15 is part of an affordable housing payment agreement as is noted on the Successor Agencys ROPS The 300000 payment for fiscal year 201112 is an affordable housing obligation and was made prior to the ROPS period though an encumbrance in Grand Terraces lowmoderate housirig fund 8.F.g Packet Pg. 250 At t a c h m e n t : J o n e s _ M a y e r L e t t e r o f M a y 7 _ 2 0 1 2 R O P S 1 R e s p o n s e ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) State of California Department of Finance May 7 2012 Page 2 Mr Garrett denied the aforementioned item on the ROPS pursuant to Section 34171 d 2 without taking into consideration Section 34171d3 which provides that contracts or agreements for the provision of housing properly authorized under Part 1commencing with Section 33000 shall not be deemed void Mr Garretts reliance upon Section 34171d2 would render meaningless the language affirmatively providing for the provision of housing and the continuing validity ofhousing agreements Second Mr Garretts denied the set aside 20 percent of RDA tax increment for low and moderate income housing purposes on page 2 line item 5 The Low and Moderate Income Housing money was set aside as required by law prior to passage ofAB X1 26 Thus that set aside must be honored by the DOF Further Mr Garrett mischaracterized a number of enforceable obligations as administrative costs to be included in that allowance These include page 1 items 22 and 30 and page 2 items 912 all of which should be funded by the Redevelopment Property Tax Trust Fund Specifically RSGs professional services identified in item 15 include preparing financial documents including annual statement of indebtedness annual pass through report compute pass through and complete annual reporting necessary RSGs professional services are not an administrative cost but rather an enforceable obligation of the redevelopment agency to be carried out by the successor agency as authorized under Section 34171d1F which provides for contracts or agreements necessary for the administration or operation of the successor agency Further Stradling Yoccas legal services provided for in line 30 are for the purpose of serving as bond counsel for the bonds of the former redevelopment agency Stradling Yoccas legal services are an authorized enforceable obligation under Section 34171d1A Last the items set forth in lines 9 through 12 on page 2 ofthe ROPS are similarly mischaracterized as administrative cost allowances when in fact they aze enforceable obligations necessary for the administration or operation of the successor agency as authorized under Section 34171d1F The appropriate characterization of page l items 22 and 30 and page 2 items 912 as enforceable obligations will bring the administrative cost allowance within the limits set forth in Section 34171b However even assuming the administrative cost allowance did exceed the limit those administrative costs are still an enforceable obligation so long as the Successor Agency and Oversight Board approve such costs the administrative costs are necessary for the 8.F.g Packet Pg. 251 At t a c h m e n t : J o n e s _ M a y e r L e t t e r o f M a y 7 _ 2 0 1 2 R O P S 1 R e s p o n s e ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) State of California Department of Finance May 7 2012 Page 3 operation and administration ofthe successor agency and those administrative costs exceeding the administrative allowance can be paid by other sources of funds Please reconsider DOFs position regarding the aforementioned enforceable obligations If you have any questions please do not hesitate to contact me V ly yours Kimberly Hall Barlow Attorney for Successor Agency cc Bernie Simon Director of Finance 8.F.g Packet Pg. 252 At t a c h m e n t : J o n e s _ M a y e r L e t t e r o f M a y 7 _ 2 0 1 2 R O P S 1 R e s p o n s e ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Subject Grand Terrace RPS Raview On 4252Q12 at 222 PM in message 4868C7E4C828B43BD87AAB4679C3745E69FE745CCcMAILBOXCCRIDOFFINANCE Garrett A1an AIanGarrettCdofcagov wrote Helio Mr Simon I just wanted to give you an update on our review of the Grand Terrace ROPS Here are our results Fage 1 lme item 15 residua receipts in the amount of 3 miilion HSC section 34171 dj 2 states that agreements contracts or arrangements between the city that created the redevelopment agency RDAj and the former RDA are not enforceabie uniess the agreements were entered into within the first two years of he date of the creation of he RDA Page 2 line item 5 fousing setaside in ihe amount of 483 million The requirement to set aside 20 percent of RUA tax increment for fow and moderate incame housing purposes ended with the passing o the redevelopment dissalution legisiation HSC section 3417fi d requires that ail unencumbered balances in the Low and Moderate Income Housing Fund be remifited to the caunty auditor contraller for distributian to the taxing entities Administrative expenses totaling 71825 HSC section 34171 b limits admiristrative expenses to five percent af property tax aifocated to the successor agency or 250OOQ whichever is greater Five percent af the prpperty tax alfocated is 457835 Therefore 71825 af the claimed 529650 in administrative costs is no an E The following items are considered ta be administraive expenses a Page 1ltems 8 1722 and 30 n Pag 2 Items 912 You will be seeing a letter in he next day or so that has this same inforrnaion Afan Garrett Staff Analyst DepartmeM of Finance Office of State Audits and Evaluations 916 322985 x3330 i 8.F.g Packet Pg. 253 At t a c h m e n t : J o n e s _ M a y e r L e t t e r o f M a y 7 _ 2 0 1 2 R O P S 1 R e s p o n s e ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) 8. F . h Pa c k e t P g . 2 5 4 Attachment: DOF Letter of May 11_2012 on ROPS2 (1075 : Proposed FY 2012-13 Budget) 8. F . h Pa c k e t P g . 2 5 5 Attachment: DOF Letter of May 11_2012 on ROPS2 (1075 : Proposed FY 2012-13 Budget) 8. F . i Pa c k e t P g . 2 5 6 Attachment: Grand_Terrace_May25_ROPS_Approval_Letter (1075 : Proposed FY 2012-13 Budget) 8. F . i Pa c k e t P g . 2 5 7 Attachment: Grand_Terrace_May25_ROPS_Approval_Letter (1075 : Proposed FY 2012-13 Budget) JM JONES MAYER ATTORNEYS AT LAW 3777 NORTH HARBOR BOULEVARD FULLERTON CALIFORNIA 92835 714 4461400 562 6971751 FAX 714 4461448 Richard D Jones Richard L Adams II Michael Q Do Robert Khuu GregoryP Palmer Pazmers Jamaar BoydWeatherby Thomas P Duarte Gary S Kranker Danny L Peelman MartinJ Mayer Bazon J Bettenhausen Elena QGedi Richard A McFazlane Hazold W Potter Kimberly Hall Bazlow Christian L Betteuhausen Katherine M Hazdy Christopher F Neumeyer Denise L Rocawich James RTouchstone Paul R Coble KristaMacNevin Jee Kathya M Oliva Yolanda M Summerhill Ryan RJones Ivy M Tsai aProfessional aw Coporadon Ofounsel ons ltant Michaei R Capizzi Mervin D Feinstein Dean J Pucci Steven N Skolnik May 31 2012 SENT VIA US IAIL EMAIL Alan Garrett State of California Department of Finance 915 L Street Sacramento CA 95814 Email alangarrett@dofcagov Re Citv of Grand Terrace Successor Agencvs Amended ROPS Dear Mr Garrett I am writing on behalf of the City of Grand Terrace Successor Agency Successor Agency to provide an amended Recognized Obligation Payment Schedule ROPS for the period July 1 2012 to December 31 2012 that orrects unintentional errors made by the Successor Agency in preparing that ROPS Specifically the following items require modification First Items 233 to 236 identified as 2004 Tax Allocation Bonds 2044 TABS Reserve 201 lATABSReserveand2011BTABSReservewereunintentionallycharacterizedasfundedfrom bond proceeds wken in fact they should be funded through the Redevelopment Property Tax Trust Fund Because ofthis mischaracterization your office denied Items 233 to 236 as not enforceable obligations but after this correction these items should be considered as enforceableobligationsEssentiallytheseitemswouldnotbeanexpenditureofbondproceedsasoriginally characterized but rather axe reserve funds required to be set aside for the purpose of ensuring repayment of the bonds as required by the original bond indentures Therefore we ask theDepartmentofFinancetoimmediatelyreconsideritsdenialoftheseenforceableobligations since payment ofthose enforceable obligations are not an expenditure ofbond proceeds but rather axe 8.F.j Packet Pg. 258 At t a c h m e n t : J o n e s _ M a y e r L e t t e r o f M a y 3 1 _ 2 0 1 2 R O P S 2 R e s p o n s e ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Alan Garrett State of California Department of Finance May 31 2012 Page Two funds set aside to ensure repayment of the bonds Second Item 237 identified as Low Mod Property Purchase is not an asset of the Successor Agency but rather a housing asset of the Grand Terrace Housing Authority Accordingly it should not have been included in the ROPS The Amended Recognized Obligation Payment Schedule attached hereto has been revised to reflect the aforementioned changes If you have any questions please do not hesitate to contact me Very t ly yours rzJ Kimberly Hall Barlow Attorney for Successor Agency Cc Betsy Adams Grand Terrace City Manager Joyce Powers Grand Terrace Director of Community Economic Development Bernie Simon Grand Terrace Director of Finance 8.F.j Packet Pg. 259 At t a c h m e n t : J o n e s _ M a y e r L e t t e r o f M a y 3 1 _ 2 0 1 2 R O P S 2 R e s p o n s e ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) AMENDED RECOGNIZED OBLIGATION PAYMENT SCHEDULE CONSOLIDATED FILED FOR THE JULY 1 2012 to DECEMBER 31 2012 PERIOD AMENDED June 6 2012 Name of Successor Agency CITY OF GRAND TERRACE AS SUCCESSOR AGENCY TO COMMUNITY REDEVELOPMENTAGENCY OF GRAND TERRACE RR34 Current Totai Outstanding Total Due Debt or Obligation During Fiscal Year Outstandin Debt or Obli ation Excludes PassThrou h Debt 8241054200 704912100 dvZ oxsaaz3kcrerxt5nn4Ie3FIuEExiciz1iataa3trwtiioCiceur34F2aetfrssnNxraars5LY4etvNySad71oYcoonxLadkrwtiGEktIsir13ts3sw1rik4itFiEvT3ldNterh45EffeVtuaa Total Due forSix rMonthPeriodaaR Outstandin Debt orObli ation Exdudes PassThrou h Debt 471682200 3 Available Revenues other than anticipated funding from RPTTF 62704600 Enforceabie Obligations paid with RPTTF 383977600 Administrative Cost paid with RPTTF 25000000 ea Passthrou h Pa ments aid with RPTTF 33 t a rravz M1Ie2xF Ad1t11f11Stf8tiV@ AIIOWaOC@greaterof 5 of anticipated Funding from RPTTF or250000 Note Calculation should not include passthrough payments made with RPTTF The RPTTF Administrative Cost figure aboveshould not ezceedthis Administrative Cost Allowance 2500000i Certification of Oversight Board Chairman Pursuant to Section 34177Iofthe Health and Safety code 1hereby certify that the above is a true and accurate Recognized Name Title Enforceable Payment Schedule for the above named agency Signature Date 8.F.j Packet Pg. 260 At t a c h m e n t : J o n e s _ M a y e r L e t t e r o f M a y 3 1 _ 2 0 1 2 R O P S 2 R e s p o n s e ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Name ofReCevelopment Agency COMMUNIfYREDEVELOPMENTAGENCY OF GR4ND TERRACE RR34 FORM A Retlevelopment Property Tax Trust Fund RPTTF Project Areas RDA Proiecl Area NI GRAND TERR4CE PROJECT AREA AMENDED RECOGNIZED OBLIGATION PAYMENT SCHEOULE AmenOeC June 6 2012 Per AB 26 Section 34177 7olalDue Total OWStanding uring Fiscal DeM w Year Funding Project Area Obligation 20122013 Source Payable from the RedevelopmeM Property TaxTrust Fund RPTTF CoMracVAgreement Paymerits by moMh Jul Aug Sep Oct Nov Dec ProectName Debt Obligation Execution Date Payee Description 202 2012 2012 2012 2012 2012 Total 2004Taz Allxalion BonCS 2004 US Bank DeM Service on 2004CRA TaxAlloc Bonds Grand Terrace ProArea 1966188 1966188 RPTTF 666186 666188 2011 A Tax Allocation BonC 2011 US Bank DeM Service on 2011 CRA TaxAlloc Bontls Grand Terrace ProArea 28985500 1099196 RPTTF fi80896 418296 1099196 2011 0 Tax PJlocation Bond 2011 US Bank DeM Service on 2011 CRA TaxNloc Bontls Grand Terrace ProArea 9610296 631280 RPTTF 429545 201735 631280 Trustee Fees 20042011InCenture US Bank Truslee Services for 2004 2011TABS Grand Terrace ProArea 266530 12115 RPTTf 12115 12115 Zion Loan 2009 Zion FirslNational Bank Private Refuntlin ofCRA Debt Grend Terrace ProArea 2427052 254848 RPTTF 127424 127424 254848 SERAF Transfer 2010 Housin Funtl Re a ent ofloanfor SERAF Grand Terrace ProArea 448636 448636 RPTTF 448636 448636 Re a mentofOebt Service 9132011 SB Valle Muni Water Re a incort debt service distnbSB ATC Grantl TercacePro Area 2062472 232888 RPTTF 232668 232888 A enc Attorn 9272011 Jones antl Ma er Successor A en Le al consuttin Grand Terrace Pro Area 60000 60000 RPTTF 5000 5000 5000 5000 5000 5000 30000 Stater Brothers OPA 2222011 Stater Brothers Markets Pa ent on artici ation a reement Grand Terrace ProArea 1207500 241500 RPTTF Residual Recei s 2242009 Ci of GrantlTertace Aordable housin a menta reement Grantl Tertace ProArea 3000000 300000 RPTTF 300000 300000 Consultin Services On oin RSG Annual re ortin reuiremenisatlministration Grantl Terrace ProArea 25000 25000 RPTTF 2500 2500 5000 5000 10000 25000 ConsuHin Services On oin Ci News Grou Advertisin Noticin Grand Tercace ProArea 10000 10000 RPTTF 2313 2313 2313 2313 2313 17565 ConsuHin Services Purchase Order Smothers raiurs Pro ert A raisals Grand Tertace ProArea 13400 13400 RPTTF 9000 4400 13400 Consuttin Services 4122011 ACE Weed Abatement Weetl abatemeMtor A enc roe Grand TercaceProArea 100000 20000 RPTTF 10000 10000 20000 Consukin Services 7132010 Chamber ofCommerce Business develo mentservices Grantl TevaceProArea 20600 10300 RPTTF 860 860 860 860 860 860 5760 Consultin Services 20042011Indenlure Urban Futures Conlinuin Disclosure Re ortin bond issue GranO Terrace Pro Area 4000 7000 RPTTF 3500 3500 A enc Owned Pro e Various Variouscontraclors Pro ert Maintenance and Insurance GrenA Terrace ProArea 30000 6000 RPTTF 500 500 500 500 500 500 3000 Annual Audk and Re ortin On oin Ro ersAnderson Malod Re uiretl annual autlilin services GranU TeRace ProArea 70000 15000 RPTTF 7500 7500 Professional Services On oin coMradoro Prof SvcsA enc DissolutionOversi ht Grand Terrace ProArea 200000 50000 RPTTF 70000 10000 10000 10000 10000 50000 Professional Services On oin S ecial Counsel Oversi ht BoaM Le al Consultin GranC TercaceProArea 140000 35000 RPTTF 2916 2916 2977 2917 2917 2917 17500 Professional Sennces 22310on oin HDL Pro ert tax allocationrewnciliatio Grand Tertace ProArea 56000 8000 RPTTF 2500 5500 8000 2004TauAlloc Bontls FromFORM B Debt Senice on 2004CRA Tax Alloc Bonds toe aitlfrom Bond Reserve Grand Terrace ProArea 7300000 1300000 RPTTF 1300000 1300000 2004 TABSReserve FromFORMB 2004 NA Bond Reserve Re uirement Grand Terrace ProArea 1300000 1300000 RPTTF 1300000 1300000 2011ATABS Reserve FromFORM B 2011 NA Bontl Reserve Re uirement Grand Terrace ProArea 7260894 0 RPTTF S 20118 TABS Reserve FromFORM B 2071 NA Bond Reserve Re uirement Grand Terrace Pro Area 476906 0 RPTTF Totals ThisPage RPTTFFuntling 55134974 5446351 NA 9276 1947759 33090 30090 39090 1760471 3839776 Totals Page 2OtherFuntling 13510568 1008695 NA 80000 80000 80000 130000 105000 105000 580000 Totals Page 3AdministreliveCost Allowance 13765000 594075 NA 49508 49508 49508 49508 49508 49506 297046 Totals Page 4 PassThru Payments NA GrandtotalAIIPages 82410542 E 7049127 WA 138784 2077267 162598 209598 193598 1934977 4716822 The Preliminary Draft Recognized Obligation PaymeM Schedule ROPS is to be complMed by 3112012 by the successoragency and subsequeMly be approved by the oversight board before the final ROPS is submitted to the State Controller and SWte Depart Alltotals tlue during fiscal yearantl paymeM amounts areprqectedFuntlingsourcesfromthesuccessoragencyForfiscal201112only referentes to RPTTF could also mean taz incremeM allocateA to theAgency prior to February 2012 RPTTF Redevelopment PropertyTax TrustFund BonOS BonO proceeds Other reserves rentsinterest eamigsMc LMIHF Lowantl ModeraM IncomeHousin fund Atlmin Successor A enc Atlministrative Allowancc 8.F.j Packet Pg. 261 At t a c h m e n t : J o n e s _ M a y e r L e t t e r o f M a y 3 1 _ 2 0 1 2 R O P S 2 R e s p o n s e ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) o0 o a o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 o 0 Oo 0w C O N aw a0 N b LL mj O LNoozg2EaCaW s o o maO n s a y omNioao Uahmmwg a yo i6wc S a o Em 0N xn NpfiIQammnwwm8Fgo000000000LLommmmmmmmmme7rA K N N 4 Q a t4 n 4iO o m oe rn opNa LL Eaa wgo o a r w F g a mra n Sptliw30 ainriru a aaaaaaaaaa d aE d2 2 2 2 Q oaaaaaaaaaaaa d rttteee a narmrrFcccccccc U9UC1c7C1clccc7 a a vd a 2 2 2 2 2 2 2 2 2 2 o cc7wtertdEC90uuu c u y E aaaanasaaaWaaaaaaaaaaicvc9522wddwdNdaFP830zodddcc99Wpccccd9uacccwEopQmNNNmm0000NaONNoN Q Q Q Q Q Q Q Q Q Q C p Q j p O C7NNNNNUmQ a x io rv N rv rv D azBVEEEEEEEEaoymmwmriEEway88aa88ndSFHfIfcQA0uOmUUUUUUUUUNxNxrwxQoON5C 7 d lU o1vooaoidOejg000vavv90mVNmmNNmmmNL6N Q m NN o a v cLLONNNNaE V OgcWNrvNNrCILLL Z a O O OW2 o aN oanamumytx3m V3 2 2 2 E a v v T y oicEcooqYQ 10 io w Ti oa p @2dd2aaaaWA F S Ew E c v N rv rv o N4pavQQvdyyaNNNKK 9aihTninca8OOOO8LLa1wmt0Oo000E9cot55eEB808mSacaQdmcvainwmingiwmw1OEo00ggorHHKzaa a Ma N N N N N N N N N N N N N N N 8.F.j Packet Pg. 262 At t a c h m e n t : J o n e s _ M a y e r L e t t e r o f M a y 3 1 _ 2 0 1 2 R O P S 2 R e s p o n s e ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Name oi Redevelapment Ancy COMMUNITY REDEVEIDPAAENT AGENCYdF GRAND TERRACE R234 FORM CAdministrative Cosi Alfowance Paid With RedevopmertPwperty Tax Trust Funu PrqectAreas ftDAProjeciAreaAlE GRAN07RRACEPROJECTAREA Amended REOGNIZEOOBLIGAiION PAYMEhT SCHEDilLE PerAB 26 Section 34177 Amended Je6012 Totsl iMSiDue Outsbruiirg Ouring Fiscai OeMor Year furGdinp ProjedAres Obiigation 20122073 Source Payab6e from tteAdmiaistrative Ailowance AtlocationPaymentsbymonih Jui Aug Sep Qct Nov pec ProectNameDebtQbGgation Payee Descn tion 2012 2012 2Q12 2012 202 2072 Tcstal 2A Em ee Costs Cfl ofGrand T A snc diredem o ee costs Graod TerracePro Aa 4945tM6 215OOQ RPTTF 17917 17917 17917 7917 17947 Y7915 10756I 25 Em Gosts Cit MGrandTarts A nc directem lo eecostsPERS GrandTerracePro Area 1000690 3905 RPT7F 3256 3256 3256 3256 3256 3256 ffi i9536 26 Qifice RenVCostAtfocation Ci of Grand T GA indirectoveahead cost albcation3AGrand Terrace Pro Area 7389900 3213Q0 RPTTFOther 26775 26775 267i5 26 775 26775 28775 16q654 27 Cost AllocationAdm QtH Uab Ins Cit of Grarid Tena G AAdmin indirect 0Hinsurancs 34a Grand Terrace Pro Area 430100 1870Q RPTfHCther 1560 1580 1566 7566 t56D 756D 9360 5 S S S S S S 3 S S S S 3 5 S S 5 b S Totale This Aa t37850U0 594 D5 49508 d95R 4954 49 508 49508 49508 297p48 The Preliminary praft 12ecognized fJCtiyatio Paymerrt ScheduEe RQPSy is to be aompleted by 3t7J2032 by thesuccessor egency amt subsequerrtty be appraredby the oversigM bosrti beFore trefinsl RC3PS is su6mitted to the State CorMrailer and State Ai totai due duringflscal year and paymeMamouMs are projected Fundigsources fram thesuccessor aqency Forfiscal 201712only references tp RPfTFcoutd a3so mean tax iuremen ailocated totheAgcmcy prior to February 1 2012 RPTTf Redevetopment Property Tax Trust fund Barids 0ondpracesds Ott teserves reMS irteresteamings etc LMlNF low and Moderate ineome Hausing Fund Admi Successor Agency A4ministrative AlEowance AdminisNativ Cost Allowance caps are 59e of form AmonthfoEais in2037 12 and 39 ofFortn Amonthtptals in24i213 f1recaiciation stiould rmt factor in assthra h meMS aid for with RPTTFin Form p 8.F.j Packet Pg. 263 At t a c h m e n t : J o n e s _ M a y e r L e t t e r o f M a y 3 1 _ 2 0 1 2 R O P S 2 R e s p o n s e ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t ) Name ot RedevelopmeM Agecy CQMMUNIIY REDEVEIOPMENT AGENCY OF GRANpTERRACE RR34 FORM D PassThroughPaymeMs Prqect Areas RDA Ptoiect Area Alt GRANO TERRRCE PRpJECTAREA OTHER 6BLtGA710N PAYMENT SCHEDiSLE Per AB 26 Section 34177 Total TotalDue Outstanding During Fisca Debt or Year Source of Obliga5on 20122Df3 Fund Pass Through anC Other Payments Payments By month Jui Aug Sep Oct Nov Dec Project Name De6t Obligation Payee escription Project Area Zfl12 2012 2012 201Z 201Z 1012 Total Passihro hCuntAdminisiered after tf3t2672 6 26 5taWto PassThrou h Cif of Grand Terrace Passthrou hStatuto after 1l3Sl2012 0 29 Sfatuto PassThrou h San Bemardino Comm Coil CWton Joint Unified 5cttooi Disina after 1J35J2012 0 30 Ne otiatetlPassThrou h Colton Joint USD 0 31 Pass Throu h Atlministered b Count Taxin eniities 0 0 0 0 0 0 0 0 San BematdinoCouMy Auditor0oMrolierwotl6e administeriag all pass throughs aker 0 Janua 31 2012 0 go a o so o o so so o so o o 6 SO 0 7otalsOtherObli Yions S s 5 S S S 0 The Preliminary Draft itecognizfld Obligation Paymesrt Schetlute ROPS is tvbe compieted by 31i12012 by ttre successoragency and subsequently be approved 6y the oversight board before the final RP5is submitted ta tlre State CoMroiler and StateAiitMaduedurinqlscalyearandpaymeatamouMsareprojected funding sources ftom the successor ageocy Fo fiswl 20f i12only references to RP1TFcould atso mean tax incremeM atlocated tothe Agency prior to FeGruary 1 2012 RPTTF Retleveloprrrent Property TazTnisi Fund Bands Boad proceeds Other reserves rents iMerest eamittgsetc Li411HF Lowend Moderate IrcomeHousing Fund Admin Successor Agency AQministrativeAiloNSnce Ont tle Jaua Mrou h Jime 2012ROPS shvuld includeex ndduresfor sstMo mets Startin wifh tlie 3u1 throu h Uecember 2012 ROPSrHSCsection34183a1thecounauditorcomrWlerwlilmaketheriredssdhrouhm 8.F.j Packet Pg. 264 At t a c h m e n t : J o n e s _ M a y e r L e t t e r o f M a y 3 1 _ 2 0 1 2 R O P S 2 R e s p o n s e ( 1 0 7 5 : P r o p o s e d F Y 2 0 1 2 - 1 3 B u d g e t )