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09/25/2012CITY OF GRAND TERRACE CITY COUNCIL AGENDA • SEPTEMBER 25,2012 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road City of Grand Terrace Page 1 Updated 9/24/2012 2:51 PM The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at least 48 hours prior to the meeting. If you desire to address the City Council during the meeting, please complete a request to speak form available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at city hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.cityofgrandterrace.org CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation -Pastor John Choi, Azure Hills Seventh Day Adventist Church Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Walt Stanckiewitz ¨¨¨ Mayor Pro Tem Lee Ann Garcia ¨¨¨ Councilwoman Darcy McNaboe ¨¨¨ Councilman Bernardo Sandoval ¨¨¨ Councilman Gene Hays ¨¨¨ 1.ITEMS TO DELETE 2.SPECIAL PRESENTATIONS A.Presentation -Senator Bob Dutton B.Proclamation -Fire Prevention Week -October 7-13, 2012 C.Grand Terrace Area Chamber of Commerce Business of the Month Agenda Grand Terrace City Council September 25, 2012 City of Grand Terrace Page 2 Updated 9/24/2012 2:51 PM 3.CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. A.Waive Full Reading of Full Ordinances on Agenda B.Proclamation -Twelfth Annual Binational Health Week -October 1-21, 2012 C.Review and Approve the Proposed Facility Use Agreement Between the City of Grand Terrace and the Grand Terrace Youth Football and Cheer. D.Approval of Minutes –Regular Meeting –09/11/2012 E.Approval of Check Register No. 09-25-2012 4.PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5.COUNCIL REPORTS 6.PUBLIC HEARINGS 7.UNFINISHED BUSINESS A.Tentative Project Schedule for the Michigan Street Improvements B.Follow-Up on Michigan Street Update: Commerce Way Alternative 8.NEW BUSINESS A.Adopt Resolution Authorizing Successor Agency Staff to Transmit the Due Diligence Review to the Oversight Board of the Successor Agency of the Community Redevelopment Agency of the City of Grand Terrace and to Other State Agencies Pursuant to the Health and Safety Code 9.CLOSED SESSION A.Conference with Legal Counsel -Significant Exposure to Litigation Pursuant to Government Code 54956.9(b) -One Potential Case B.Public Employees Performance Evaluation Pursuant to Government Code Section 54957 (B) Title: City Manager ADJOURN The Next Regular City Council Meeting will be held on Tuesday, October 9, 2012, at 6:00 PM. Agenda Grand Terrace City Council September 25, 2012 City of Grand Terrace Page 3 Updated 9/24/2012 2:51 PM GRAND TERRACE HOUSING AUTHORITY Convene the Grand Terrace Housing Authority Meeting Roll Call Public Comment HOUSING AUTHORITY NEW BUSINESS Housing Authority Annual Report 2011-12 ADJOURN Agenda item requests must be submitted in writing to the City Clerk’s office no later than 14 calendar days preceding the meeting. Mayor Stanckiewitz Mayor Pro Tem Garcia tii • 4 a , •4 a ¨ •4 -4 a 4 41In 4 • e. • -¨ •4 41/M11n• 4 a • -¨ Qtitg of Brand &orate lirarlatnatton Fire Prevention Week October 7-13, 2012 WHEREAS, the City erGrand Tenacei is committed toensuring the mien , and security ofeillthose livirkg in and visiting our Chy; and WHEREAS, fire is assrious public safe0+concesnitothlocalfrandnationalbi, and homes are the locationewhe people are at greatest risk from fire; WHEREAS, homes research from dx nonpro , responded to more than 3 WH -thininfArnericanhousehol4krhamade one e 6 minutes be their home would become lift threatening. The time • working smoke tilarmeicut the risk el t ytrt g in rep Wl fire injuries t NOW THE as Fire Prevention Week tkr plan during Fire Prevention We fire and emergency services. This 29h day of September, 2012 Grand Terrace's ,t responders are dedicat and homi evention antiproStrojeducation, WHEREsa rdOkir are able to take personal steps to increase titirksafen ,from fire, especially in their homes; and WH 2 Fire Prevention Week theme, "Have two Our Jy servo to remind us to develop and practice re escape plans during Fire Prevention Weed and Ye laim October 7-13, 2012 lice their homslire escape ofeend Tertnee's tee 40 • 7 .7 t •ears •-awn 14.st- .:40.°75500 414= tic4448104. draw *Tr •ellINIW 411; • : r Oars., .40.% • 00161a 4PWr- nisrogNs. 'or FA'S '41111n- •-ate. .411r- •.sew. •~fir 9.1r •gyres fre •e .11111.1., IP .4,1111., 110;• :r .11/Mal. 1:1144 Council Member McNaboe Council Member Hays Council Member Sandoval 2.B Packet Pg. 4 Co m m u n i c a t i o n : P r o c l a m a t i o n - F i r e P r e v e n t i o n W e e k - O c t o b e r 7 - 1 3 , 2 0 1 2 ( S p e c i a l P r e s e n t a t i o n s ) Mayor Stanckiewitz Mayor Pro Teal G Honduras, C country will be -4n-- • e — 4 a • '4.4- • a • a 1 a • WHEREAS, the Secretariats of Health and *RompAffairs tMexico, the Minlsaies of ForeignA,fairsit ,aal air. Honduras, Colombia, Ecuador, oat Pens, the thifitutefor Mexicans Arced the Methane Social Security thethrate, the Mexico Border Health Commies'* and the Health Initiative Wine America+, a progral a/ dig University of Calobsida at Beektleyga School Public Health, hailrecognised the names* of rig access to Mahn services far *ern*, served porthriamin: , the United States of Amen* and than SO.Stalt WHEREAS, According W origin; and priorities, midmostfum 2005, 2007, Americas, mutterers: agency tartrates, States and it is e Health Weeb rake* ceedinuitti rObrts between Ecuador, ablivia,,annem to Myron the quality of ;itemising their Mirth tientrancemitexage, and thditang their the Health Initiathw asthe Americas; and/he co 'uador and Pa, ranting tbe twelve :In the.nrgiol(twrtir 01 WEERI and throughout the WHEREAS, the best ideals of public NOW THEREFOREL Twelfth *awl Mistimed Health This 25" day of September, 2012 Oalerber 141;211 li to improve he Council Member McNaboe Council Member Hays Council Member d health 3.B Packet Pg. 5 Co m m u n i c a t i o n : P r o c l a m a t i o n - T w e l f t h A n n u a l B i n a t i o n a l H e a l t h W e e k - O c t o b e r 1 - 2 1 , 2 0 1 2 ( C o n s e n t C a l e n d a r ) AGENDA REPORT MEETING DATE:September 25, 2012 Council Item TITLE:Review and Approve the Proposed Facility Use Agreement Between the City of Grand Terrace and the Grand Terrace Youth Football and Cheer. PRESENTED BY:Richard Shields, Community Development Director RECOMMENDATION:Approve the attached Facility Use Agreement for Grand Terrace Youth Football and Cheer BACKGROUND: On July 24, 2012, the City Council approved the 2012 Facility Use Policy and the template Facility Use Agreement. The policy outlines responsibilities of the City and users of the various City-owned sports fields, parks and buildings. The approved policy requires a facility use agreement for routine uses, such as weekly or monthly meetings, and practice games of sports leagues. Agreements with the Toastmaster's, Chamber of Commerce, and the Grand Terrace Community Soccer Club, became effective September 1, 2012 and will terminate on August 31, 2013. DISCUSSION: Grand Terrace Youth Football and Cheer Programs (GTYF) are currently practicing at Terrace View Elementary and Terrace Hills Middle School. GTYF is utilizing the fields for practice from 5:00 p.m. until dusk Tuesday through Thursday. Their league games are being played outside of the City. The proposed facility use agreement for GTYF is attached and is for a period starting September 1, 2012 until December 31, 2012. The City is not charging a fee for use of these facilities because GTYF is only utilizing Colton Joint Unified School District (CJUSD), facilities. CJUSD is not charging any fees for the school field use until December 31, 2012, pending the school board’s decision regarding the changes in their fee schedule. Should the fees or facilities be modified, staff will bring the agreement back for City Council approval prior to its expiration. FISCAL IMPACT: Other than staff time, there is no fiscal impact created by the preparation of the policy and agreements. ATTACHMENTS: ·Football Agreement 3.C Packet Pg. 6 APPROVALS: Richard Shields Completed 09/18/2012 5:03 PM Finance Skipped 09/18/2012 5:02 PM City Attorney Completed 09/18/2012 5:16 PM City Manager Completed 09/19/2012 10:35 AM City Council Pending 3.C Packet Pg. 7 GRAND TERRACE YOUTH FOOTBALL AND CHEER Facility Use Agreement It is desire of the City of Grand Terrace ("City") that all patrons who periodically use a City building, room, land, park, area, other City property, or property under a Joint Use Agreement with Colton Joint Unified School District (the "Facility") are able to enjoy the Facility. This agreement has been set in place to achieve that goal. The person signing this agreement and the organization on whose behalf the Facility rental is being made (collectively the "Renter") are responsible for compliance with this agreement. All Renters are required to read and sign the Facility Use Agreement as part of the rental. Please read carefully, fill out Facility, Renter, and event sections, initial at the bottom of each page, and sign in the signature page at the end of this document. 1.FACILITY INFORMATION Name of Facility: Terrace View Elementary School/Rear Field & Terrace Hills Middle School/ Mt. Vernon Avenue Field Address/Area/Location of Facility: 22731 Grand Terrace Road, Grand Terrace 22579 DeBerry St. (Along Mt. Vernon Ave.) 2.RENTER INFORMATION Contact name: Hayward Robinson / Leticia Jackson Robinson Tel.: 951-415-7509 / 909-520-1884 Organization: Grand Terrace Youth Football Address: PO Box 10484 San Bernardino, CA 92423 3.EVENT INFORMATION Description of event: Football & Cheer Practices Date(s) of event: September 1 — December 31, 2012 Estimated attendance 60 players and 30 cheer (at each facility) Start time (incl. set up) See below End time (incl. clean up) See below Tuesday — Wednesday — Thursday 5 p.m. to Dusk No Will minors be present? No Open to the public? Yes Yes Admission fee charged? Yes Will there be music? Yes No No Will food be served? Yes Will food be sold? Yes No No 1 3.C.a Packet Pg. 8 At t a c h m e n t : F o o t b a l l A g r e e m e n t ( 1 1 3 5 : G r a n d T e r r a c e Y o u t h F o o t b a l l a n d C h e e r - F a c i l i t y U s e P o l i c y ) 4. CONDITIONS OF USE A. RESERVATIONS 1.Renters desirous of a Facility should make reservations well in advance of the intended date of use because demand for facilities is high and dates fill quickly. 2.A Facility is not considered rented until (1) Renter delivers to the City the Facility Use Agreement, rental fee, deposit, certificate of insurance, written evidence of permits and licenses, and any other items deemed necessary by the City; and (2) the City, in its sole discretion, approves such rental in writing. 3.A person who is at least eighteen (18) years of age must sign this agreement. 4.Renter shall provide the City Manager or his/her designee with a single contact who is to serve as the representative for Renter's activities. 5.Renter shall be responsible for securing all required permits and licenses. 6.The Facility shall be used for the purpose stated in this agreement and no other use will be permitted. 7.Renter shall not use the City's name to suggest endorsement or sponsorship of the event without prior written approval of the City Manager or his/her designee. Renter's publicity of the event shall clearly and accurately identify the name of the sponsoring organization or individual. 8.Renter shall permit any City officers, employees, or agents to visit the event described in this agreement. 9.Under no circumstances shall Renter sublease or allow any other organization or individual to use the Facility for the period for which Renter has contracted. Renter is an independent contractor and not the agent or employee of the City. B. FEES 1. The City or Colton Joint Unified School District (CJUSD) may require a rental fee and/or a deposit from Renter. Fees charged shall be in accordance with the City's or Colton Joint Unified School District's Facility Use Policy. All fees due from a prior year(s) shall be paid in full before a new Facility Use Agreement will be approved by the Renter Applicant. C. INDEMNIFICATION AND INSURANCE 1. Renter shall indemnify, defend, and hold harmless, its officers, employees, and agents from any and all losses, costs, expenses, claims, liabilities, actions, or damages, including liability for injuries to any person or persons or damage to property arising at any time during and/or arising out of or in any 2 3.C.a Packet Pg. 9 At t a c h m e n t : F o o t b a l l A g r e e m e n t ( 1 1 3 5 : G r a n d T e r r a c e Y o u t h F o o t b a l l a n d C h e e r - F a c i l i t y U s e P o l i c y ) way connected with Renter's use or occupancy of the Facility and adjoining property, unless solely caused by the gross negligence or willful misconduct of City, its officers, employees, or agents. 2.Renter shall procure and maintain general liability insurance against any and all losses, costs, expenses, claims, liabilities, actions, or damages, including liability for injuries to any person or persons or damage to property arising at any time during and/or arising out of or in any way connected with Renter's use or occupancy of City's/ Colton Joint Unified School District's facilities and adjoining property in the amount of $1,000,000 (one million dollars) per occurrence. Such insurance shall name the City of Grand Terrace, its officers, employees, and agents as additional insureds prior to the rental date of the Facility. Renter shall file certificates of such insurance with the City, which shall be endorsed to provide thirty (30) days notice to the City of cancellation or any change of coverage or limits. If a copy of the insurance certificate is not on file prior to the event, the City may deny access to the Facility. This requirement shall not apply for meetings only involving discussion and verbal presentations, with an attendance of 15 persons or less. 3.Renter shall report any personal injuries or property damage arising at any time during and/or arising out of or in any way connected with Renter's use or occupancy of the facilities to the Facilities Director of Colton Joint Unified School District and the City, in writing and as soon as practicable. 4.Renter waives any right of recovery against the City, Colton Joint Unified School District, its officers, employees, and agents for fires, floods, earthquakes, civil disturbances, regulation of any public authority, and other causes beyond the their control. Renter shall not charge results of "acts of God" to the City, its officers, employees, or agents. 5.Renter waives any right of recovery against the City and Colton Joint Unified School District, its officers, employees, and agents for indemnification, contribution, or declaratory relief arising out of or in any way connected with Renter's use or occupancy of the Facility and adjoining property, even if the City and/or Colton Joint Unified School District, its officers, employees, or agents seek recovery against Renter. D. SECURITY 1.The City or Colton Joint Unified School District, at its sole discretion, may require a certain number of security officers for the event. Renter shall be responsible for procuring and paying for security officers. 2.Renter is solely responsible for supervising all individuals at the Facility and adjoining property during the event. The City and Colton Joint Unified School District are not responsible for providing this supervision. However, the City and Colton Joint Unified School District may evict individuals from the Facility 3 3.C.a Packet Pg. 10 At t a c h m e n t : F o o t b a l l A g r e e m e n t ( 1 1 3 5 : G r a n d T e r r a c e Y o u t h F o o t b a l l a n d C h e e r - F a c i l i t y U s e P o l i c y ) during the event if their conduct is not in the best interest of the public or is deemed to be detrimental in any way. E. SET UP / CLEAN UP 1.Renter, caterers, bands, transportation of rental equipment, and related individuals and activities will not be permitted access to the Facility prior to or after the reserved event time period. Renter shall be responsible for arranging access during the time requested for entry and exit of the Facility. 2.Renter shall not drive or permit to be driven nails, hooks, tacks, screws, poles, stakes or other forms of fasteners into any part of the Facility and shall not make or allow to be made any alterations of any kind therein. 3.Renter shall be responsible for all clean up of the Facility, including adjacent grounds, at the end of the rental. Renter shall pick up, bag, and remove all trash generated by all activity in any way connected with its use of the Facility, leaving the Facility clean and free of all trash and litter. Renter shall also leave all fixtures, if any, in good working condition. 4.Renter shall not store any equipment or materials at the Facility without the prior written approval of the City and the Facilities Director of Colton Joint Unified School District. 5.Renter shall be responsible for any and all damage to the Facility during use. In the event damage occurs or excessive cleaning is necessary, Renter shall be charged for any and all janitorial, park maintenance and/or repair fees incurred by the City or Colton Joint Unified School District as a result. F. EQUIPMENT / ACCESSORIES 1.Renter shall not remove, relocate, or take City or Colton Joint Unified School District outside of the Facility for any reason without the prior written approval of Colton Joint Unified School District. 2.Renter shall not use City or Colton Joint Unified School District equipment, tools, or furnishings located in or about the Facility without the prior written approval of the City Manager or his/her designee and/or Colton Joint Unified School District. 3.Renter shall not drive motorized vehicles on field or green space. 4.Renter shall not use privately owned tools and equipment at the facility except as provided herein. 5.Renter shall not under any circumstances modify the Facility without written authorization from Colton Joint Unified School District and the City Manager or his/her designee. 4 3.C.a Packet Pg. 11 At t a c h m e n t : F o o t b a l l A g r e e m e n t ( 1 1 3 5 : G r a n d T e r r a c e Y o u t h F o o t b a l l a n d C h e e r - F a c i l i t y U s e P o l i c y ) 6. This Agreement does not authorize the use of temporary or portable field lighting. The use of temporary field lighting requires a more in-depth review of the safety, illumination capacity, and operation of the equipment. G.MAINTENANCE RESPONSIBILITIES AND FEES 1. The Renter shall be responsible for any fees and maintenance imposed by Colton Joint Unified School District. The City shall not maintain the Facility. H.MISCELLANEOUS 1.Renter shall comply with all local, state, and federal laws and regulations related to the use of the Facility, including rules for use of the City and Colton Joint Unified School District. 2.Renter shall not admit a larger number of individuals than can lawfully, safely, and freely move about the Facility. 3.Gambling of any kind is not permitted at the Facility. 4.Alcohol consumption is not permitted at the Facility. 5.Smoking is not permitted at the Facility. 6.No animals are permitted at the Facility, with the exception of service animals, including guide dogs. 7.If Renter violates any part of this agreement or reports false information, the City and/or Colton Joint Unified School District may refuse Renter further use of the Facility and Renter shall forfeit a portion of or all of the rental fee and/or the deposit. 8.The City shall document any misuse of the Facility by Renter in writing and submit to Renter within three business days of confirmation of the misuse. Such misuse may result in cancellation of Facility use by the Renter and the organization represented by Renter . 9.The City and Colton Joint Unified School District impose additional requirements as deemed necessary to protect the health, safety, and/or welfare of the community. 10.Any person aggrieved by the City's decision with respect to this agreement may appeal to the City Manager or his/her designee in writing no later than five (5) days after the City's decision has been communicated to the aggrieved party. 11. If any provision of this agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. 5 3.C.a Packet Pg. 12 At t a c h m e n t : F o o t b a l l A g r e e m e n t ( 1 1 3 5 : G r a n d T e r r a c e Y o u t h F o o t b a l l a n d C h e e r - F a c i l i t y U s e P o l i c y ) 12. Renter shall park private vehicles in the parking spaces provided at the Facility. Emergency Procedures In the event of an emergency, Renter is required to call the Colton Joint Unified School District and the City. All required repairs shall be completed by the Colton Joint Unified School District are not to be made by Renter. I am an authorized agent of the organization submitting this agreement. The information provided in this Agreement is true and correct. I have read and understand this Agreement and the Facility Use Policy and agree to all of the rules, regulations, and conditions of use. Signature Print name A-(Z)\:, A +3 a .1 Organization Grand Terrace Youth Football Address PO Box 10484 San Bernardino, CA 92423 Telephone: Home c‘5 1.-- L1A5-----1 WI Work **************************************************************************************************** CITY USE ONLY: Rental fee: No City Fees Approved by: Title: Date: 6 3.C.a Packet Pg. 13 At t a c h m e n t : F o o t b a l l A g r e e m e n t ( 1 1 3 5 : G r a n d T e r r a c e Y o u t h F o o t b a l l a n d C h e e r - F a c i l i t y U s e P o l i c y ) CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● SEPTEMBER 11, 2012 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 Updated 8/2/2012 5:53 PM CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation - Pastor Jared Wright, Azure Hills Seventh-Day Adventist Church Pledge of Allegiance was led by Councilmember Gene Hays Attendee Name Title Status Arrived Walt Stanckiewitz Mayor Present Lee Ann Garcia Mayor Pro Tem Present Darcy McNaboe Councilwoman Present Bernardo Sandoval Councilman Present Gene Hays Councilman Present Betsy Adams City Manager Present Bernie Simon Finance Director Present Tracey Martinez City Clerk Present Richard Shields Community Development Director Present Richard Adams City Attorney Present Manny Mendoza San Bernardino County Sheriff's Department Present Ed Finneran San Bernardino County Sheriff's Department Present 1.ITEMS TO DELETE 2.SPECIAL PRESENTATIONS A.Michigan Street Improvements and Storm Drain Project Update Dilesh Seth, Webb & Associates Gave an overview and update of the Michigan Street Improvements and Storm Drain Project. Dominic Aldrete Indicated that he was concerned with the original plan but is more comfortable with the revised plan. He expressed his concern with parking on his property with the shortening of his driveway and questioned if there would be any compensation to assist with extending the parking on the side of his property. Roger Burgett Questioned what the speed limit will be on Michigan Street once the widening to three lanes is completed. He is unsure whether this is a good change. Liz Cox Indicated that there is a lot of speeding on Michigan and questioned if there will be extra traffic control and what type. She questioned where the water is coming from that comes out of the drain on Pico 3.D Packet Pg. 14 Mi n u t e s A c c e p t a n c e : M i n u t e s o f S e p 1 1 , 2 0 1 2 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council September 11, 2012 City of Grand Terrace Page 2 Updated 8/2/2012 5:53 PM Street west of Mt. Vernon Avenue flowing down hill. She also questioned if semi trucks will be allowed on Michigan once the project is completed. William Hays Indicated that he participated on the traffic mitigation committee. He questioned what the benefit is to this project. He feels that this project will impact the property owners negatively. He expressed his concern with sound and questioned if there will be some type of barriers installed. He questioned if property owners will be allowed to get competing appraisals if their property is involved. He stated that he has lost four mail boxes from people hitting them. Donna Henderson Expressed her concern for her neighbors. She indicated that she is concerned about the traffic and the problems they have getting out onto Michigan Street. She won't let her grand daughter walk or ride her bike to school because it is too dangerous without a sidewalk. There is a lot more traffic with the new high school. Next year there will be a lot more cars because of the seniors driving. She questioned if street parking will be allowed on Michigan Street. She stated that it looks like the storm drain will only be going to Michigan Street and expressed her concern that it is not going all the way to Pico Street. She also questioned if the off-ramp for Barton Road is still in the works. Charles Prato Questioned what the plan is to accommodate the residents that reside on Michigan Street between Barton Road and Pico Street. He feels that it will be a huge problem for him to get in and out of his driveway and questioned if he will be allowed to have a driveway on DeBerry and turn his back yard into his front yard. He also indicated that traffic noise will be increased dramatically. Don Farley Indicated that he owns two properties on Michigan Street and is concerned with the area on Michigan Street between Barton Road and DeBerry Street. He realizes that the original plan has been modified but feels that they still may even be able to do better. He feels that the City needs to look at the long term, this area has been residential and over the years different uses have filtrated into the area. There is a lot of traffic on Michigan Street and feels that long term solutions need to be considered. He feels that diverting traffic and truck traffic off of Michigan Street can be done. Extending Commerce Way will allow the City to get truck traffic off of Michigan Street allowing some residential aspects to be retained. He encouraged serious consideration for other solutions. Patricia Farley Stated that when her family purchased their home in 1950 on Michigan Street, it was zoned residential. For years she has given input on the General Plan and the old plans. She feels that the problem is Grand Terrace was made a City, maps were wrong, things were thrown in that didn't make sense and every time a project has come to the City, they have violated their rights in the Environmental Impact Reports. She feels that the high school should never have been allowed to be built without putting in Commerce Way. People on Main Street can report violation after violation. She does not believe anything that she is told. She is going to protect her interest and her interest also includes her neighbors. She feels that they have a legal right to a residential neighbor. She feels that proposing four lanes on Michigan Street is ridiculous and changing it to three lanes is unacceptable. The City can totally protect their area by putting Commerce Way through and it should have been done a long time ago. She feels that the City has already done serious damage to the residents personally and to the property values on Michigan Street with the misuse of RDA funds and purchasing properties, allowing a trucking business on residentially zoned property. She feels that they should be made whole by the Council. They have already been damaged. She would rather not park cars on her street than remove trees that are 100 years old that her family has spent thousands of dollars on. They are prettier than what the City has spent thousands of dollars on for public parks. She is offended on how her family has been treated. 3.D Packet Pg. 15 Mi n u t e s A c c e p t a n c e : M i n u t e s o f S e p 1 1 , 2 0 1 2 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council September 11, 2012 City of Grand Terrace Page 3 Updated 8/2/2012 5:53 PM Ron Ogawa Indicated that he doesn't see a need to widen Michigan Street. He supports putting in side walks and improving the roads. He questioned how the City can afford to pay for this project. He feels that there are safety issues that need to be addressed prior to Michigan Street being widened. Mike Raya Resides between Van Buren Street and Pico Street on Michigan Street. He indicated that he is not for three lanes on Michigan Street. He supports sidewalks and the lighting being improved. He fees that the street is dark and dangerous. Kim Stromwall Has been before the Council before on this same issue. She would like her neighborhood to remain as it is. She supports having sidewalks. She feels that their quality of life has been invaded and lowered the values of their homes. She supports the City putting this effort into building commerce and giving the residents on Michgan their neighborhoods back. Stacey West Indicated that the Chamber of Commerce placed the City Projects Update in the Blue Mountain Outlook from information they got off of the City website. Unfortunately the website is not being updated regularly and apologized for printing the wrong information. Joe Aboytes Indicated that his driveway is steep and will get steeper if the road is widened. There is a lot of noise now and it will only increase. He does not have the room to have a second driveway and questioned where is he suppose to park. He feels that the work that was done on Main Street was unacceptable and should never have been paid for. He stated that he was told that this project has not been approved. The residents don't want this project. They want lights and sidewalks only. It was the direction of the Council for staff to do the following: - Remove all information that is not current on the website. - Prepare a time line on the next steps of the project and provide it to the Council at their next meeting. - Complete research on the Commerce Way alternative and provide it to the Council at their next meeting. 3.CONSENT CALENDAR RESULT:APPROVED [UNANIMOUS] MOVER:Lee Ann Garcia, Mayor Pro Tem SECONDER:Darcy McNaboe, Councilwoman AYES:Stanckiewitz, Garcia, McNaboe, Sandoval, Hays A.Waive Full Reading of Full Ordinances on Agenda B.Five Year Measure I Capital Improvement Plan C.Approval of Check Register No. 09-11-2012 D.Approval of Minutes – Special Meeting – 08/28/2012 E.Approval of Minutes – Regular Meeting – 08/28/2012 3.D Packet Pg. 16 Mi n u t e s A c c e p t a n c e : M i n u t e s o f S e p 1 1 , 2 0 1 2 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council September 11, 2012 City of Grand Terrace Page 4 Updated 8/2/2012 5:53 PM 4.PUBLIC COMMENT Tony Tardibuono Requested that a skate park be built in an effort to eliminate the problems that occur from skate boarding throughout the city. Stacey West Feels that City staff is mistreated by the public and feels strongly that a policy should be put into place to protect them. 5.COUNCIL REPORTS Councilmember Gene Hays Indicated that he received a letter from property owners on La Crosse Avenue with regard to the new bridge being planned on Barton Road over the 215 freeway. He is hopeful that all parties can come together for a resolution that works for everyone. Mayor Walt Stanckiewitz Stated that it is still in the design phase. There will be a public scoping meeting within the next few months. There are some difficulties with La Cross Avenue that deals with Cal Trans engineering requirements. Councilmember Darcy McNaboe Thanked Mr. Tardibuono for speaking at the Meeting and suggested that he get in touch with Pastor Andy McRae at Azure Hills Church. She congratulated Grand Terrace resident Dr. Tom Rivera who was appointed to the Santa Ana Regional Water Quality Control Board. She is glad that we are getting someone from Grand Terrace to represent Grand Terrace. Cub Scout Pack 242 will be holding their spaghetti dinner fundraiser on September 15, 2012, from 3:00 to 8:00 p.m. at the Grand Terrace Lions Club. Councilmember Bernardo Sandoval Congratulated Tom Rivera on his appointment. The football game at the high school was great. There was a lot of support for the school and the kids. He thanked everyone that participated making it a great game and event. Mayor Pro Tem Lee Ann Garcia Requested an updated on Walgreens. Community Development Director Richard Shields Responded that he is working with them on issuing a temporary COP. They should be opening on Friday. The corner building is not yet complete and will be working with them on a deferral agreement. Mayor Pro Tem Garcia Requested that information that is not current be removed from the website and to include important information on latest news. She reported that the Chamber of Commerce will be holding their annual golf tournament. The Lion's Club is holding a Peace Poster contest. The contest is a national contest and encouraged residents to participate. She reported that the reader board has a lot of information on it and any information that is on it can be obtained at City Hall. She congratulated Dr. Rivera on his appointment. The Halloween event will be held on October 31, 2012 and the Country Fair will be held on November 3, 2012. She congratulated Tony for speaking at the meeting regarding a skate park. 3.D Packet Pg. 17 Mi n u t e s A c c e p t a n c e : M i n u t e s o f S e p 1 1 , 2 0 1 2 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council September 11, 2012 City of Grand Terrace Page 5 Updated 8/2/2012 5:53 PM Mayor Walt Stanckiewitz Reported that he attended, along with Councilmember Sandoval, the unveiling and dedication of the September 11th Memorial in front of the Fire Station in Loma Linda. He thanked the Sheriff's Department for everything that they did for the first home football game at Grand Terrace High School. The next home game will be on Friday, September 14, 2012. 6.PUBLIC HEARINGS 7.UNFINISHED BUSINESS A.Formal Action to Disband the Current Crime Prevention Committee and Set Goals and Membership Requirements for a New Crime Prevention Committee To disband the current Crime Prevention Committee, direct staff to draft a new application for the Crime Prevention Committee to include additional information required on fundraising knowledge and experience as well as project planning and participation, invite current members of the Crime Prevention Committee to apply as well as other members of the community and schedule Council interviews with applicants when applications are received, and change the meetings of the Crime Prevention Committee to the second Tuesday of each month at 4:00 p.m. RESULT:APPROVED [UNANIMOUS] MOVER:Gene Hays, Councilman SECONDER:Lee Ann Garcia, Mayor Pro Tem AYES:Stanckiewitz, Garcia, McNaboe, Sandoval, Hays 8.NEW BUSINESS A.Due Diligence Review -Authorization to Contract with Auditor and Appropriation of Funds Authorize the City Manager to contract with Rogers Anderson Malody Scott to perform RDA Due Diligence Review, as required under AB 1484, in an amount not to exceed $15,000 and appropriate unassigned fund balance from the Successor Agency CRA Debt Service Fund to pay for the contract. RESULT:APPROVED [UNANIMOUS] MOVER:Darcy McNaboe, Councilwoman SECONDER:Gene Hays, Councilman AYES:Stanckiewitz, Garcia, McNaboe, Sandoval, Hays 9.CLOSED SESSION ADJOURN The Meeting was adjourned in memory of those who lost their lives on September 11, 2001. The Next Regular City Council Meeting will be held on Tuesday, September 25, 2012, at 6:00 PM. MAYOR of the City of Grand Terrace CITY CLERK of the City of Grand Terrace 3.D Packet Pg. 18 Mi n u t e s A c c e p t a n c e : M i n u t e s o f S e p 1 1 , 2 0 1 2 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) AGENDA REPORT MEETING DATE:September 25, 2012 Council Item TITLE:Approval of Check Register No. 09-25-2012 PRESENTED BY:Bernie Simon, Finance Director RECOMMENDATION:Approve Attached Check Register, which includes the Warrant Register Account Index and Voucher Listings for FY 2011-2012 and FY 2012-2013, as Submitted BACKGROUND: The Check Register for September 25, 2012 is presented in accordance with Government Code §37202. The attached index to the warrant register is a guideline account list only and is not intended to replace the voluminous list of accounts used by the City and Successor Agency CRA. Expenditure account number formats are XX-XXX-XXX [Fund-Depart- General Account]. Expenditures may be made from trust/agency accounts (fund 23- xxx-) or temporary clearing accounts which do not have budgetary considerations. A total of $2,672,154.80 in accounts payable checks was issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached Check Register sections. 6/28/2012 FY 11-12 Check Register 006 $9,847.43 9/25/2012 FY 12-13 Check Register $2,641,192.72 9/25/2012 FY 12-13 Check Register 2 $21,114.65 Payroll costs for the period amounted to $120,171.33 and are summarized below. Some of the non-routine items include: 68496 Dept of Industrial Relations Annual Elevator Inspection $225.00 68503 Colantuolo & Levin, PC Professional Services –Waste Water $3,315.49 68505 Costco Annual Membership Renewal $220.00 68511 G.T. Chamber of Commerce FY 2012-13 Membership Dues $150.00 68516 International Institute Annual Membership-Martinez $135.00 68534 Taso Tech Set up new user access and software updates $315.00 Some the larger items include: 3.E Packet Pg. 19 68494 Albert A. Webb Associates August Professional Services for City Wide Storm Water Master Plan $37,543.72 68499 City of Colton October Wastewater Treatment Advance $98,500.00 68529 S.B. County Sherriff July, August, and September Law Enforcement Services $432,001.00 68536 Riverside County TLMA Admin Traffic Signal and Lighting-Main and Michigan $214,000.00 39313 255 US Bank Trust Nat’l Assoc. Debt Service CRA TAB Series 2004 – final net bond debt service payment $666,187.50 39313 273 US Bank Trust Nat’l Assoc. Debt Service CRA TAB Series 2011 A&B –bond debt service payment $1,110,030.67 Payroll costs processed for period ending August 31, 2012: Date Period Payroll and payroll costs 09/14/12 Biweekly $58,022.01 FISCAL IMPACT: All disbursements are made in accordance with the adopted budget for FY 2011-12 and FY 2012-13. ATTACHMENTS: ·Warrant Register Account Index ·FY12-13 Check Register ·FY11-12 Check Register 006 ·FY12-13 Check Register 2 APPROVALS: Bernie Simon Completed 09/19/2012 3:03 PM Finance Completed 09/19/2012 3:03 PM City Attorney Completed 09/20/2012 3:09 PM City Manager Completed 09/20/2012 4:03 PM City Council Pending 3.E Packet Pg. 20 City of Grand Terrace Warrant Register Index FD No.Fund Name Dept No.Department Name General Account Numbers 10 GENERAL FUND 110 CITY COUNCIL 110 SALARIES/WAGES 11 STREET FUND 120 CITY MANAGER 139 EMPLOYEES' BENEFIT PLAN 12 STORM DRAIN FUND 125 CITY CLERK 140 RETIREMENT 13 PARK FUND 140 FINANCE 142 HEALTH/LIFE INSURANCE 14 AB 3229 COPS FUND 160 CITY ATTORNEY 143 WORKERS' COMPENSATION 15 AIR QUALITY IMPROVEMENT FUND 172 BUILDING & SAFETY 138/141 MEDICARE / SUI 16 GAS TAX FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE 17 TRAFFIC SAFETY FUND/ TDA FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITAL FURN/SMALL TOOLS 19 FACILITIES DEVELOPMENT FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 20 MEASURE I FUND 190 GENERAL GOVERNMENT (NON-DEPT) 230 ADVERTISING 21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 235 COMMUNICATIONS 22 COMMUNITY DEVELOPMENT BLOCK GRANT 370 COMMUNITY & ECONOMIC DEV 238-239 UTILITIES 26 LSCPG/ LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 240-242 RENTS & LEASES 44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 245-246 MAINT BLDG GRNDS EQUIPMNT 46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 250-251 PROFESSIONAL SERVICES 47 BARTON RD. BRIDGE PROJECT 440 CHILD CARE 255-256 CONTRACTUAL SERVICES 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 260 INSURANCE & SURETY BONDS 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 265 MEMBERSHIPS & DUES 34 CRA-LOW & MOD HOUSING 801 PLANNING COMMISSION 268 TRAINING 802 CRIME PREVENTION UNIT 270 TRAVEL/CONFERENCES/MTGS 804 HISTORICAL & CULTURAL COMM. 272 FUEL & VEHICLE MAINTENANCE 805 SENIOR CITIZENS PROGRAM 570 WASTEWATER TREATMENT 807 PARKS & REC COMMITTEE 33-300 DEBT SERVICE 808 EMERGENCY OPERATIONS PROG. 7XX FACILITIES IMPRV (NO CIP) 700 COMPUTER-RELATED 701 VEHICLES & EQUIPMENT 3. E . a Pa c k e t P g . 2 1 Attachment: Warrant Register Account Index (1140 : Check Register No. 09-25-2012) 09/18/2012 Voucher List CITY OF GRAND TERRACE 1 5:22:23PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68479 9/10/2012 006720 SO.CA.EDISON COMPANY August 2012 August Energy Usage 09-440-238-000-000 1,939.27 26-600-238-000-000 49.80 26-601-238-000-000 41.50 26-602-238-000-000 58.10 16-510-238-000-000 5,913.10 10-190-238-000-000 5,923.91 10-450-238-000-000 893.41 10-172-238-000-000 71.68 10-175-238-000-000 71.69 10-805-238-000-000 1,697.36 Total : 16,659.82 68480 9/10/2012 006730 SO.CA.GAS COMPANY August 2012 August CNG Fuel/Natural Gas Usage 10-805-238-000-000 70.03 10-190-238-000-000 36.12 09-440-238-000-000 41.26 09-440-272-000-000 2.60 10-185-272-000-000 2.60 10-175-272-000-000 7.80 Total : 160.41 68481 9/10/2012 001213 AT & T Sept 2012 Aug/Sept Phones & Internet Services 10-805-235-000-000 162.07 10-808-235-000-000 97.67 10-450-235-000-000 46.83 09-440-235-000-000 395.41 10-190-235-000-000 531.72 Total : 1,233.70 68482 9/10/2012 003210 DEPT 32-2500233683 6035 3225 0023 3683Invoice # 8018539-Graffiti Supplies 10-450-245-000-000 81.22 10-195-245-000-000 64.50 09-440-245-000-000 23.56 Total : 169.28 1Page: 3.E.b Packet Pg. 22 At t a c h m e n t : F Y 1 2 - 1 3 C h e c k R e g i s t e r ( 1 1 4 0 : C h e c k R e g i s t e r N o . 0 9 - 2 5 - 2 0 1 2 ) 09/18/2012 Voucher List CITY OF GRAND TERRACE 2 5:22:23PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68483 9/10/2012 010218 CHEVRON & TEXACO CARD SERVICES 35647364 August Vehicle Fuel 10-175-272-000-000 281.59 09-440-272-000-000 124.06 10-185-272-000-000 71.49 Total : 477.14 68484 9/13/2012 010164 GREAT-WEST PR End 7/6 & 7/20/12Contributions/Loans for PR End 7/6/12 10-022-63-00 2,650.35 10-022-64-00 1,205.45 10-022-63-00 2,637.61 10-022-64-00 903.59 Total : 7,397.00 68485 9/13/2012 010164 GREAT-WEST PR End 8/3 & 8/17/12CONTRIBUTIONS/LOANS-PR END 8/3 & 8/17 10-022-63-00 2,601.59 10-022-64-00 1,054.31 10-022-63-00 2,645.16 10-022-64-00 1,054.24 Total : 7,355.30 68486 9/13/2012 010664 SHELL FLEET MANAGEMENT 8000209687209 August Vehicle Fuel 10-175-272-000-000 328.78 10-808-246-000-000 102.09 Total : 430.87 68487 9/17/2012 011138 SPARKLETTS 9637116 090112 August Bottled Water 10-190-238-000-000 112.76 10-805-238-000-000 25.46 09-440-238-000-000 64.44 Total : 202.66 68488 9/18/2012 001907 COSTCO #478 0478 07 0030 167 CHILD CARE SUPPLIES 09-440-220-000-000 270.55 Total : 270.55 68489 9/18/2012 011110 TIME WARNER CABLE Aug844840...3825 Aug/Sept Cable & Internet-Sr Cnt 10-805-238-000-000 58.91 2Page: 3.E.b Packet Pg. 23 At t a c h m e n t : F Y 1 2 - 1 3 C h e c k R e g i s t e r ( 1 1 4 0 : C h e c k R e g i s t e r N o . 0 9 - 2 5 - 2 0 1 2 ) 09/18/2012 Voucher List CITY OF GRAND TERRACE 3 5:22:23PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 58.91 68489 9/18/2012 011110 TIME WARNER CABLE 68490 9/18/2012 011110 TIME WARNER CABLE Aug844840...3817 Aug/Sept Cable & Internet-Sr Cnt 10-805-238-000-000 58.91 Total : 58.91 68493 9/18/2012 001206 ARROWHEAD CREDIT UNION Aug-Sep 2012 Aug/Sep Visa Charges 09-440-221-000-000 26.06 09-440-223-000-000 86.70 09-440-220-000-000 31.12 09-440-228-000-000 62.01 09-440-272-000-000 42.00 10-110-220-000-000 72.15 10-172-268-000-000 150.00 Total : 470.04 68494 9/25/2012 011143 ALBERT A. WEBB ASSOCIATES 123133 Aug City Wide Storm Water Master Plan 50-900-311-001-000 37,543.72 Total : 37,543.72 68495 9/25/2012 010293 AVAYA, INC.2732049037 Aug/Sep Phone & Voicemail Maint 10-190-246-000-000 183.46 Total : 183.46 68496 9/25/2012 011116 CA DEPT OF INDUSTRIAL RELATION E1038574SB Elevator Inspection 10-195-246-000-000 225.00 Total : 225.00 68497 9/25/2012 011031 CINTAS CORPORATION #150 150674633 C.Care Paper Goods and Supplies 09-440-228-000-000 223.07 150683658 C.Care Paper Goods & Supplies 09-440-228-000-000 223.07 Total : 446.14 68498 9/25/2012 001810 CITY NEWSPAPER GROUP 16368 Notice of Nominees for Nov 2012 Election 10-125-221-000-000 35.61 Total : 35.61 3Page: 3.E.b Packet Pg. 24 At t a c h m e n t : F Y 1 2 - 1 3 C h e c k R e g i s t e r ( 1 1 4 0 : C h e c k R e g i s t e r N o . 0 9 - 2 5 - 2 0 1 2 ) 09/18/2012 Voucher List CITY OF GRAND TERRACE 4 5:22:23PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68499 9/25/2012 001840 CITY OF COLTON October 2012 AdvanceOctober Wastewater Treatment Advance 21-570-802-000-000 98,500.00 Total : 98,500.00 68500 9/25/2012 010403 CITY OF REDLANDS AR139283 August CNG Fuel 09-440-272-000-000 31.16 Total : 31.16 68501 9/25/2012 010866 CIVIC PLUS 100493 September Website Maintenance Fee 10-125-250-000-000 671.82 Total : 671.82 68502 9/25/2012 011029 COBRA SIMPLE 149 July COBRA Administration Fee 10-190-220-000-000 50.00 155 August COBRA Administration Fee 10-190-220-000-000 50.00 Total : 100.00 68503 9/25/2012 011252 COLANTUONO & LEVIN, PC 23976 Professional Services 21-175-250-000-000 3,315.49 Total : 3,315.49 68504 9/25/2012 011166 CORNERSTONE RECORDS MANAGEMENT 0189938 August Archive Tape Storage 10-140-250-000-000 56.65 10-380-250-000-000 56.65 Total : 113.30 68505 9/25/2012 001907 COSTCO #478 2012-2013 FY 12-13 Annual Membership Renewal 10-190-265-000-000 110.00 09-440-228-000-000 110.00 Total : 220.00 68506 9/25/2012 001950 DATA QUICK B1-2072209 August Subscription Services 10-370-250-000-000 87.00 10-380-250-000-000 43.50 Total : 130.50 68507 9/25/2012 011061 EZ SUNNYDAY LANDSCAPE 1780 Basin Clean-up with Chemical Treatment 4Page: 3.E.b Packet Pg. 25 At t a c h m e n t : F Y 1 2 - 1 3 C h e c k R e g i s t e r ( 1 1 4 0 : C h e c k R e g i s t e r N o . 0 9 - 2 5 - 2 0 1 2 ) 09/18/2012 Voucher List CITY OF GRAND TERRACE 5 5:22:23PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68507 9/25/2012 (Continued)011061 EZ SUNNYDAY LANDSCAPE 10-625-246-000-000 1,100.00 Total : 1,100.00 68508 9/25/2012 002500 FIREMASTER 121383409 6 mo. Kitchen Hood Inspection-Sr Cntr 10-805-246-000-000 285.00 121383489 Fire Extinguisher Maint-Civic Center 10-195-246-000-000 293.00 121383490 Fire Extinguisher Maint-Comm Center 09-440-246-000-000 153.50 121383491 Fire Extinguisher Maint-Child Care 09-440-246-000-000 153.50 121383492 Fire Extinguisher Maint-Sr Center 10-805-246-000-000 95.00 Total : 980.00 68509 9/25/2012 002710 FOX OCCUPATIONAL MEDICAL CT.68679-39016 Pre-Employment Physical-J. Camarillo 10-190-224-000-000 63.00 Total : 63.00 68510 9/25/2012 002740 FRUIT GROWERS SUPPLY 91088582 Maint Supplies-Shaft 10-450-246-000-000 54.10 91091655 Maint Supplies for Parks 10-450-245-000-000 53.27 91092711 Maint Supplies-Muffler Cover 10-450-246-000-000 18.39 Total : 125.76 68511 9/25/2012 002901 G.T. AREA CHAMBER OF COMMERCE 7025-DUES FY 12-13 Membership Dues 10-190-265-000-000 150.00 Total : 150.00 68512 9/25/2012 002795 GARCIA, LEE ANN Sept 2012 Sept Health Ins Reim-Garcia 10-110-142-000-000 439.25 Total : 439.25 68513 9/25/2012 010632 HIGH TECH SECURITY SYSTEMS 101673 October Security Camera Monitoring 5Page: 3.E.b Packet Pg. 26 At t a c h m e n t : F Y 1 2 - 1 3 C h e c k R e g i s t e r ( 1 1 4 0 : C h e c k R e g i s t e r N o . 0 9 - 2 5 - 2 0 1 2 ) 09/18/2012 Voucher List CITY OF GRAND TERRACE 6 5:22:23PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68513 9/25/2012 (Continued)010632 HIGH TECH SECURITY SYSTEMS 10-450-246-000-000 60.00 10-195-247-000-000 20.00 Total : 80.00 68514 9/25/2012 003213 HONEYWELL ACS SERVICE 3595964 2nd Qtr HVAC Maint Agreement 10-195-257-000-000 5,743.00 Total : 5,743.00 68515 9/25/2012 003224 HYDRO-SCAPE PRODUCTS INC.7287194 Trees by Barton & Preston 10-450-245-000-000 108.42 Total : 108.42 68516 9/25/2012 003540 INTERNATIONAL INSTITUTE 09042012 Annual Membership Fee-T. Martinez 10-125-265-000-000 135.00 Total : 135.00 68517 9/25/2012 011235 IQM2 INC.3693 September MinuteTraq Maintenance 10-125-250-000-000 550.00 Total : 550.00 68518 9/25/2012 011216 JONES & MAYER 60775 August Litigation 10-160-250-100-000 3,924.94 60780 August Retainer 10-160-250-000-000 4,000.00 32-200-251-000-000 4,000.00 Total : 11,924.94 68519 9/25/2012 010773 KELLAR SWEEPING INC.7109 August Street Sweeping Services 16-900-254-000-000 4,200.00 Total : 4,200.00 68520 9/25/2012 010611 MCNABOE, DARCY Oct 2012 Oct Health Ins Reim-McNaboe 10-110-142-000-000 317.00 Sept 2012 Sept Health Ins Reim-McNaboe 10-110-142-000-000 317.00 Total : 634.00 6Page: 3.E.b Packet Pg. 27 At t a c h m e n t : F Y 1 2 - 1 3 C h e c k R e g i s t e r ( 1 1 4 0 : C h e c k R e g i s t e r N o . 0 9 - 2 5 - 2 0 1 2 ) 09/18/2012 Voucher List CITY OF GRAND TERRACE 7 5:22:23PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68521 9/25/2012 005400 OFFICE DEPOT 620197058001 Office Supplies & Toner 10-370-210-000-000 174.73 620657433001 Ink Cartridges 10-172-210-000-000 106.16 10-175-210-000-000 106.15 621327624001 Office Supplies 10-120-210-000-000 63.69 622205048001 COPY PAPER/OFFICE SUPPLIES 10-140-210-000-000 14.46 10-190-212-000-000 778.39 624816168001 Kitchen/Office Supplies 10-190-220-000-000 26.20 10-140-210-000-000 160.13 624816284001 Office Supplies 10-140-210-000-000 90.06 624816285001 Kitchen Supplies 10-190-220-000-000 3.03 Total : 1,523.00 68522 9/25/2012 011218 PAY PLUS SOLUTIONS, INC.2012 Sept CalPers Reporting Administration 10-140-255-010-000 97.00 Total : 97.00 68523 9/25/2012 005586 PETTY CASH 09162012 Replenish C.Care Petty Cash 09-440-220-000-000 46.96 09-440-221-000-000 21.47 09-440-223-000-000 30.00 09-440-228-000-000 113.36 09-440-245-000-000 47.37 Total : 259.16 68524 9/25/2012 005688 PROTECTION ONE 2nd Qtr-31891344 2nd Qtr Alarm Monitoring-Maintenance 10-195-247-000-000 133.70 Total : 133.70 68525 9/25/2012 011245 RAQUEL'S CLEANING SERVICE 0000002 AUGUST C. CARE CLEANING SERVICES 09-440-244-000-000 800.00 7Page: 3.E.b Packet Pg. 28 At t a c h m e n t : F Y 1 2 - 1 3 C h e c k R e g i s t e r ( 1 1 4 0 : C h e c k R e g i s t e r N o . 0 9 - 2 5 - 2 0 1 2 ) 09/18/2012 Voucher List CITY OF GRAND TERRACE 8 5:22:23PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68525 9/25/2012 (Continued)011245 RAQUEL'S CLEANING SERVICE 0000003 SEPTEMBER C. CARE CLEANING SERVICES 09-440-244-000-000 800.00 Total : 1,600.00 68526 9/25/2012 011074 REDFLEX TRAFFIC SYSTEMS RTS 0000272 July Contract Services 17-900-255-000-000 2,246.34 Total : 2,246.34 68527 9/25/2012 006285 RIVERSIDE HIGHLAND WATER CO 2305 June/July Sewer Billing 21-572-255-000-000 160.94 2306 Aug/Sept Sewer Billing 21-572-255-000-000 161.96 Total : 322.90 68528 9/25/2012 006341 ROSENOW SPEVACEK GROUP INC.0028482 August Financial Services 33-140-250-000-000 1,470.00 Total : 1,470.00 68529 9/25/2012 006531 S.B. COUNTY SHERIFF 12015 July Law Enforcement Services 10-410-255-000-000 3,924.00 10-410-256-000-000 131,743.00 14-411-256-000-000 8,334.00 12035 August Law Enforcement Services 10-410-255-000-000 3,924.00 10-410-256-000-000 131,742.00 14-411-256-000-000 8,334.00 12087 September Law Enforcement Services 10-410-255-000-000 3,924.00 10-410-256-000-000 131,742.00 14-411-256-000-000 8,334.00 Total : 432,001.00 68530 9/25/2012 010143 SERRANO NURSERY 5277 Trees at City Hall & Child Care Center 09-440-245-000-000 10.85 22-425-301-000-000 140.00 8Page: 3.E.b Packet Pg. 29 At t a c h m e n t : F Y 1 2 - 1 3 C h e c k R e g i s t e r ( 1 1 4 0 : C h e c k R e g i s t e r N o . 0 9 - 2 5 - 2 0 1 2 ) 09/18/2012 Voucher List CITY OF GRAND TERRACE 9 5:22:23PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 150.85 68530 9/25/2012 010143 SERRANO NURSERY 68531 9/25/2012 007005 SO CAL LOCKSMITH 20665 Keys for Child Care 09-440-245-000-000 11.56 Total : 11.56 68532 9/25/2012 011071 STANCKIEWITZ, W.Oct 2012 Oct Health Ins Reim-Stanckiewitz 10-110-142-000-000 439.25 Sept 2012 Sept Health Ins Reim-Stanckiewitz 10-110-142-000-000 439.25 Total : 878.50 68533 9/25/2012 006898 SYSCO FOOD SERVICES OF L.A.209040706 1 C. CARE FOOD/SUPPLIES 09-440-220-000-000 890.73 209181422 4 C. CARE FOOD/SUPPLIES 09-440-220-000-000 925.88 Total : 1,816.61 68534 9/25/2012 010712 TASO TECH, INC.1231 Set Up New User/Eden Software Updates 10-140-250-000-000 315.00 Total : 315.00 68535 9/25/2012 011253 TLMA ADMINSTRATION TL0000009035 Traffic Signal-Main & Michigan 46-400-274-000-000 214,000.00 Total : 214,000.00 68536 9/25/2012 007034 TRANSPORTATION ENGINEERING 1236 July Traffic Engineering Services 10-175-250-000-000 1,444.00 Total : 1,444.00 68537 9/25/2012 011251 TYCO INTEGRATED SECURITY LLC 2nd Qtr 79821596 2ND QTR C. CARE SECURITY MONITORING 09-440-247-000-000 375.00 Total : 375.00 68538 9/25/2012 007220 UNDERGROUND SERVICE ALERT 820120291 August Dig Alert Tickets 16-900-220-000-000 69.00 Total : 69.00 9Page: 3.E.b Packet Pg. 30 At t a c h m e n t : F Y 1 2 - 1 3 C h e c k R e g i s t e r ( 1 1 4 0 : C h e c k R e g i s t e r N o . 0 9 - 2 5 - 2 0 1 2 ) 09/18/2012 Voucher List CITY OF GRAND TERRACE 10 5:22:23PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68539 9/25/2012 007854 WESTERN EXTERMINATORS CO 659482 August Pest Control Services 10-195-245-000-000 137.50 10-805-245-000-000 36.50 70-547576-2 Termite Inspection/Treatment-C.Care 09-440-245-000-000 285.00 Total : 459.00 68540 9/25/2012 007920 WILLDAN 00411361 July Inspection Services-Walgreens 10-175-255-000-000 1,140.00 00411362 July Inspection Srvs-Terrace View Elem 10-175-255-000-000 190.00 00411363 July Inspection Srvs-Terrace View Elem 10-175-255-000-000 1,472.50 Total : 2,802.50 68541 9/25/2012 007987 XEROX CORPORATION 063682116 AUGUST WC5755A XEROX COPIER LEASE 10-190-700-000-000 305.27 Total : 305.27 39313255 8/24/2012 007399 US BANK TRUST NAT'L ASSOC.786694000 Debt Service CRA TAB Series 2004 33-010-05-00 -1,300,000.00 33-300-208-000-000 36,187.50 33-300-208-001-000 1,930,000.00 Total : 666,187.50 39313273 8/24/2012 007399 US BANK TRUST NAT'L ASSOC.GTTAB2011A2011 A&BDebt Service CRA TAB Series 2011A&B 33-300-209-000-000 630,030.67 33-300-209-001-000 480,000.00 Total : 1,110,030.67 Bank total : 2,641,192.72 63 Vouchers for bank code :bofa 2,641,192.72Total vouchers :Vouchers in this report 63 10Page: 3.E.b Packet Pg. 31 At t a c h m e n t : F Y 1 2 - 1 3 C h e c k R e g i s t e r ( 1 1 4 0 : C h e c k R e g i s t e r N o . 0 9 - 2 5 - 2 0 1 2 ) 09/18/2012 Voucher List CITY OF GRAND TERRACE 11 5:22:23PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 11Page: 3.E.b Packet Pg. 32 At t a c h m e n t : F Y 1 2 - 1 3 C h e c k R e g i s t e r ( 1 1 4 0 : C h e c k R e g i s t e r N o . 0 9 - 2 5 - 2 0 1 2 ) 09/19/2012 Voucher List CITY OF GRAND TERRACE 1 11:15:35AM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68491 9/18/2012 006335 ROQUET PAVING INC.0505-13ret Retention Due on Invoice # 0505-12 22-425-301-000-000 4,394.28 Total : 4,394.28 68492 9/18/2012 011238 AVRAM ELECTRIC 14-Retention Retention Due-Lighting Retrofit Inv #13 10-195-720-000-000 2,633.80 Total : 2,633.80 68542 9/25/2012 006285 RIVERSIDE HIGHLAND WATER CO 2295 Oct/Nov Sewer Billing 21-572-255-000-000 2,476.57 2298 Dec/Jan Sewer Billing 21-572-255-000-000 172.29 2301 Feb/Mar Sewer Billing 21-572-255-000-000 170.49 Total : 2,819.35 Bank total : 9,847.43 3 Vouchers for bank code :bofa 9,847.43Total vouchers :Vouchers in this report 3 1Page: 3.E.c Packet Pg. 33 At t a c h m e n t : F Y 1 1 - 1 2 C h e c k R e g i s t e r 0 0 6 ( 1 1 4 0 : C h e c k R e g i s t e r N o . 0 9 - 2 5 - 2 0 1 2 ) vchlist Voucher list Page : 1 09/19/2012 12:43:06PM CITY OF GRAND TERRACE Bank code : bofa Voucher Date Vendor Invoice Description/Account Amount 68472 9/812012 011092 METLIFE-GROUP BE NEFITS KM05736710 00 SEPT EMPLOYEE/DEPENDENT DENTAL INSURAt 10-022-61-00 Total ; 68473 9/8120 12 011 195 AMERICAN FIDELITY ASSURANCE CO 746086A Sept SEPT. EMP PAID FLEX SPENDING/DEP CARE 23-250-10-00 Total : 68474 9/8/2012 011 194 AMERICAN FIDELITY ASSURANCE CO A873231 Sept EMP PAID ACCIDENT/SUPP LlFE/SUPP ST D INS 23-250-20-00 Total : 68475 9/8/2012 011199 PRUDE NTIAL MUNICIPAL POOL 0000338643 Sel EMPLYEE PAID LONG/SHORT TERM DISABILITY 10-022-66-00 Total : 68476 9/8/2012 011199 PRUDENTIAL MUNICIPAL POOL 0000338643. S, SEPT EMPLOYEE LlFE/AD&DIDEP LlFE/EAP INS 10-120-142-000-000 10-125-142-000·000 10-140-142-000-000 10-1 72-1 42-000-000 10-175-142-000-000 10-185-142-000-000 10-370-142-000-000 10-380-142-000-000 09-440-142-000-000 10-450-1 42-000-000 10-625-110-000-000 16-175-142-000-000 21-175-1 42-000-000 21-625-142-000-000 32 -200-142 -000-000 Total : 68477 9/812012 005702 PUBLIC EMPLOYEES' RETIREMENT PRend 8-31-12 Contributions for PRend 8-31-12 10-022-62-00 1,311.20 1,311.20 816.68 816.68 78 1.92 781.92 980.89 980.89 26.29 8.79 25.47 13.13 13.91 12.33 18.54 9.09 126.64 3.50 5.41 12.16 7.12 2.32 19.37 304.07 16.741 .89 Page: 1 3.E.d Packet Pg. 34 At t a c h m e n t : F Y 1 2 - 1 3 C h e c k R e g i s t e r 2 [ R e v i s i o n 1 ] ( 1 1 4 0 : C h e c k R e g i s t e r N o . 0 9 - 2 5 - 2 0 1 2 ) vchlist Voucher List Page: 2 0911912012 12 :43:06PM CITY OF GRAND TERRACE Bank code: bofa Voucher Date Vendor Invoice DescriptionJAccount Amount 68477 68478 918/20 12 005702 918/2012 011206 7 Vouchers for bank code: 7 Vouchers in this report PUBLIC EMPLOYEES' RETIREMENT AUL 312 1 TRUST bofa (Continued) PRend 8·31·1 2 APPLE Contributions for PRend 8·31·12 10-022-68-00 Total : Total: Bank total : Total vouchers : 16,741.89 178.00 178.00 21,114.65 21 ,114.65 Page: 2 3.E.d Packet Pg. 35 At t a c h m e n t : F Y 1 2 - 1 3 C h e c k R e g i s t e r 2 [ R e v i s i o n 1 ] ( 1 1 4 0 : C h e c k R e g i s t e r N o . 0 9 - 2 5 - 2 0 1 2 ) AGENDA REPORT MEETING DATE:September 25, 2012 Council & Successor Agency Item TITLE:Tentative Project Schedule for the Michigan Street Improvements PRESENTED BY:Richard Shields, Community Development Director RECOMMENDATION:Present Tentative Project Schedule for Michigan Street Improvements. BACKGROUND: At the September 11, 2012 City Council meeting, Dilesh Sheth from Albert Webb & Associates provided an update on the City Wide Storm Drain design and the Michigan Street Improvements. The original Request for Proposal for the Master Storm Drain Study and the Michigan Street road improvement design required the consultant provide an alternative design in lieu of full secondary highway widening. Dilesh Sheth explained that the roadway identified in the City's General Plan suggests Michigan Street be a secondary highway. For comparison, the secondary highway width and the proposed three lane road diet design was shown on the overhead powerpoint presentation. The road diet approach substantially reduced the width of the road and still maintained street parking in front of existing homes, Class II and Class III bike lanes, signalization of the intersections,, sidewalks, street lights and a center turn lane to facilitate vehicular movement on and off the street. DISCUSSION: There were many residents in the area of Michigan Street who attended the September 11, 2012 City Council meeting voicing concern with the Michigan Street road improvement project. The City Council requested Staff return at the September 25th City Council meeting with a schedule for meeting with property owners on Michigan Street. Exhibit "A", "Tentative Project Schedule for Michigan Street Improvements"(attached), has been created with tentative dates listed for each portion of the project as we move forward. Staff will do it's very best to follow this tentative program schedule while moving forward. A public meeting will be held in mid November 2012. City Staff is looking at Wildan Pump located at 22069 Van Buren Street to have the meeting. This location is centrally located near the project site. Large plans showing the street improvement project will be displayed at the public meeting. Engineers will be stationed at each improvement plan to answer questions regarding the design. The public meeting will be an open house format starting at 5:30 p.m. ending at 7:30 p.m. This type of meeting will work 7.A Packet Pg. 36 better for property owners who have other obligations and cannot make an early meeting. FISCAL IMPACT: Staffs time to prepare the staff report and organize the public meeting. ATTACHMENTS: ·Tentative Project Schedule for Michigan Street Improvements APPROVALS: Richard Shields Completed 09/18/2012 2:54 PM Finance Skipped 09/18/2012 2:46 PM City Attorney Completed 09/18/2012 3:43 PM City Manager Completed 09/19/2012 9:16 AM City Council Pending 7.A Packet Pg. 37 Exhibit "A" Tentative Project Schedule for the Michigan Street Improvements Obtain Title Reports September 28, 2012 Begin Environmental Documentation September 17, 2012 Complete Improvement Plans - First Plan Check October 12, 2012 Verify Property Lines and Existing Street Right of Way October 12, 2012 Send out 1 Week Advance Notices To Property Owners for Meeting October 12, 2012 Meeting with Property Owners Week of October 29 and November 5 Neighborhood Open House Meeting Mid November Revise Improvement Plans Per Property Owners Input and City Plan Check November 5 to November 30 Prepare Legal and Plats to Obtain Additional Right of Way November 5 to November 30 Submit Screen check Environmental Documentation December 5, 2012 Revise Improvement Plans Per Property Owners Input and City Plan Check January 5 to February 1 Public Review Period for the Environmental Documentation January 9 to February 7 Begin Appraisals and Negotiations February 1 to April 1 Final Environmental Documentation Mid March Obtain Improvement Plans Approval March 1 to April 2 Obtain Right of Way and Record April 2 to May 3 Advertise project for construction May 4 to June 3 Award project for construction June 4 to July 1 Begin Construction August 1, 2013 7.A.a Packet Pg. 38 At t a c h m e n t : T e n t a t i v e P r o j e c t S c h e d u l e f o r M i c h i g a n S t r e e t I m p r o v e m e n t s ( 1 1 3 7 : T e n t a t i v e P r o j e c t AGENDA REPORT MEETING DATE:September 25, 2012 Council & Successor Agency Item TITLE:Follow-Up on Michigan Street Update: Commerce Way Alternative PRESENTED BY:Betsy Adams, City Manager RECOMMENDATION:Receive information on a suggestion made during public comments at the Council Meeting of September 11, 2012 to construct Commerce Way as an alternative to the Michigan Street roadway improvements project. BACKGROUND: The Michigan Street roadway improvements project is funded with tax exempt tax allocation bonds issued by the former redevelopment agency. It is necessary to provide background on the status of redevelopment in order to consider the Commerce Way alternative. On May 24, 2011, the Agency Board of the Community Redevelopment Agency authorized the issuance of tax allocation bonds ($15,175,000 in tax exempt bonds and $5,650,000 in taxable bonds). They were issued to finance public improvement projects pursuant to the Redevelopment Plan (tax exempt bonds) and to acquire land for resale and development in the Project Area (taxable bonds). Roadway improvements to Michigan Street and along with storm drain infrastructure in the southwest portion of the Project Area were among the projects specified in the tax certificate for the bonds (included as an attachment). On June 28, 2011, the Governor signed budget trailer bill ABx1 26 which dissolved redevelopment agencies in California. The California Redevelopment Association filed a lawsuit with the California Supreme Court (Court) challenging this legislation.On December 30, 2011, the Court upheld ABx1 26. On February 1, 2012, redevelopment agencies were dissolved and replaced with successor agencies charged with winding down the activities of the former redevelopment agencies. As required by ABx1 26, activities of a successor agency are reviewed by an appointed oversight board and then the California Department of Finance (DOF). Actions by successor agencies were further restricted when the Governor signed budget bill AB 1484 on June 28, 2012. On September 28, 2011, a request for proposal was issued for professional services to design a city wide storm water master plan and roadway improvements for Michigan Street. On March 13, 2012, the Successor Agency awarded a professional services agreement for these design services. The selected firm, Albert A. Webb Associates Inc., proposed a “road diet” alternative to the 4-lane road specified for Michigan Street in the General Plan. The “road diet” would include a 3-lane road, bike lanes, sidewalks 7.B Packet Pg. 39 and signalization. The Oversight Board approved the professional services agreement on April 4, 2012 and it was not disallowed by the DOF. On September 11, 2012, the City Council received an update on the progress of the design of the city wide storm water master plan and roadway improvements for Michigan Street. During public comments, the Council received several questions on the Michigan Street portion of the design project. Staff committed to providing a detailed project schedule at the Council Meeting on September 25 and answers to other questions at the Council Meeting on October 9. Subsequent to the Council Meeting on September 11, staff determined that information on constructing Commerce Way as an alternative to improving Michigan Street could be available for the Council Meeting of September 25. DISCUSSION: It was suggested during public comments at the Council Meeting on September 11, 2012 that the City construct Commerce Way instead of proceeding with roadway improvements for Michigan Street. Commerce Way is a street that was proposed as part of the former Grand Crossing development project in the southwest portion of Grand Terrace. At the request of the developer, the Successor Agency terminated this agreement on April 10, 2012. The Oversight Board approved the termination of the agreement on April 18, 2012 and it was not disallowed by the DOF. On May 23, 2012, the Successor Agency issued a request for qualifications in an attempt to find a new development partner for this project. Regrettably, no qualified proposals were received. This background information on the former Grand Crossing project is needed as the Commerce Way alternative is considered. A map is included as a second attachment to this staff report shows the location of Commerce Way in the former Grand Crossing project along with the property owned by the Successor Agency. A significant portion of the land needed to construct Commerce Way is not owned by the Successor Agency. While the Successor Agency has nearly $3.6 million remaining in taxable bond proceeds intended for land acquisition, on May 11, 2012 the DOF issued a determination that these proceeds cannot be used (included as the third attachment). While the DOF has allowed the use of tax exempt bond proceeds for design and construction, property acquisition is not a legally permitted use of tax exempt bond proceeds. The City does not have other funds, or a development partner,to assist with the land acquisitions necessary to construct Commerce Way as an alternative to the Michigan Street roadway improvements. FISCAL IMPACT: There is no fiscal impact with receiving the information in this staff report. ATTACHMENTS: ·2011 TABS Tax Exempt Projects ·Commerce_Way_Align ·Grand_Terrace_ROPS_May_11 7.B Packet Pg. 40 APPROVALS: Betsy Adams Completed 09/19/2012 8:48 AM Finance Completed 09/19/2012 1:20 PM City Attorney Completed 09/20/2012 2:20 PM City Manager Completed 09/20/2012 2:22 PM City Council Pending 7.B Packet Pg. 41 7.B.a Packet Pg. 42 At t a c h m e n t : 2 0 1 1 T A B S T a x E x e m p t P r o j e c t s ( 1 1 3 8 : M i c h i g a n S t r e e t U p d a t e - S u g g e s t e d C o m m e r c e W a y A l t e r n a t i v e ) Future Commerce Way Alignment Sources: San Bernardino County ISD, 2012Map created Sept. 14, 2012. G:\2012\12-0246\Gis\Commerce_Way_Align.mxd 0 400 800 1,200Feet LEGEND Future Commerce Way Alignment Successor Agency Parcels City Boundary O 7.B.b Packet Pg. 43 At t a c h m e n t : C o m m e r c e _ W a y _ A l i g n ( 1 1 3 8 : M i c h i g a n S t r e e t U p d a t e - S u g g e s t e d C o m m e r c e W a y A l t e r n a t i v e ) 7. B . c Pa c k e t P g . 4 4 Attachment: Grand_Terrace_ROPS_May_11 (1138 : Michigan Street Update - Suggested Commerce Way 7. B . c Pa c k e t P g . 4 5 Attachment: Grand_Terrace_ROPS_May_11 (1138 : Michigan Street Update - Suggested Commerce Way AGENDA REPORT MEETING DATE:September 25, 2012 Successor Agency Item TITLE:Adopt Resolution Authorizing Successor Agency Staff to Transmit the Due Diligence Review to the Oversight Board of the Successor Agency of the Community Redevelopment Agency of the City of Grand Terrace and to Other State Agencies Pursuant to the Health and Safety Code PRESENTED BY:Bernie Simon, Finance Director RECOMMENDATION:Adoption of a "Resolution Authorizing Successor Agency Staff to Transmit the Due Diligence Review to the Oversight Board of the Successor Agency of the Community Redevelopment Agency of the City of Grand Terrace and to Other State Agencies Pursuant to the Health and Safety Code" will formally authorize Successor Agency Staff to communicate and distribute the Due Diligence Review to the Oversight Board, and other State agencies, for further action and Authorize Staff to take all related actions as required under AB 1484. BACKGROUND: On June 27, 2012, the Governor signed “clean up legislation” AB 1484 into law. AB1484 imposes a requirement on successor agencies to use an independent auditor to conduct a due diligence review to determine the unobligated balances available for transfer to affected taxing entities, and the recovery and subsequent remittance of funds determined to have been transferred absent an enforceable obligation. The bill would authorize the Department of Finance to issue a finding of completion to a successor agency that completes the due diligence review and meets other requirements. Upon receiving a finding of completion, the bill would authorize the successor agency to participate in a loan repayment program and limited property management activities. DISCUSSION: The Due Diligence Review will be done in two parts that have different due dates. Part one is a review of the CRA Low Mod Income Housing Fund (LMIHF) which must be done by October 1, 2012. The Agency’s Oversight Board must review, approve and transmit the final report to the DOF by October 15, 2012. Part two is review of the other CRA Funds which must be done by December 15, 2012. The Agency’s Oversight Board must review, approve and transmit the final report to the DOF by January 15, 2013. A time line of AB 1484 due dates is attached. On September 11, 2012, the Board approved the Successor Agency to contract with our current auditing firm of Rogers Anderson Malody Scott (RAMS) of San Bernardino to 8.A Packet Pg. 46 perform the Due Diligence Review. Rogers Anderson Malody Scott completed the field work for the CRA Low Mod Income Housing Fund -Due Diligence Review on September 19, 2012. The preliminary review indicates that non-liquid assets and enforceable obligations exceed the unencumbered cash in the CRA LMIHF. Therefore, no remittance will likely be due to the County Auditor-Controller for unencumbered LMIHF cash. However, this position is subject to the review of the Oversight Board, DOF and other cognizant agencies. It is anticipated that there is insufficient time to prepare and receive a final Due Diligence Review and present it to the Successor Agency Board before the Oversight Board and the cognizant agencies are required to receive and act on the report. Staff will provide the Successor Agency Board with a copy of the final report under separate cover once it is available. FISCAL IMPACT: There is no fiscal impact anticipated by this report. ATTACHMENTS: ·DOF Instructions ·LCC REVISED Time line of 1484 w-complete lines.pdf; ·SA reso Authorize DDR Transfer to OB,etc -CLEAN APPROVALS: Bernie Simon Completed 09/19/2012 7:23 PM Finance Completed 09/19/2012 7:23 PM City Attorney Completed 09/20/2012 12:54 PM City Manager Completed 09/20/2012 2:10 PM City Council Pending 8.A Packet Pg. 47 Home Redevelopment — Low and Moderate Income Housing Fund and Other Assets Due Diligence Reviews Low and Moderate Income Housing Fund and Other Assets Due Diligence Reviews HSC Section 34179.5 requires each Successor Agency to employ a licensed accountant, approved by the county auditor-controller and with experience and expertise in local government accounting, to conduct a due diligence review to determine the unobligated balances available for transfer to taxing entities. As an alternative, an audit provided by the county auditor-controller that provides the information required by this section may be used to comply with this section with the concurrence of the oversight board. LOW AND MODERATE INCOME HOUSING FUND DUE DILIGENCE REVIEWS Due Diligence reviews of the Low and Moderate Income Housing Fund must be submitted to the Oversight Board, the county auditor-controller, the State Controller’s Office and the Department of Finance by October 1, 2012. The Oversight Board has until October 15, 2012 to review, approve, and transmit to the Department of Finance and county auditor-controller the determination of the amount of cash and cash equivalents that are available for disbursement to taxing entities. Department of Finance reviews of the determinations provided by the Oversight Boards will be completed no later than November 9, 2012. Any decision to overturn determinations made by the Oversight Board to authorize a Successor Agency to retain assets or funds will be conveyed to the Oversight Board and Successor Agency via a letter. Successor Agencies have five days from receipt of the decisions to request “meet and confer.” ALL OTHER FUNDS AND ACCOUNTS DUE DILIGENCE REVIEWS Due Diligence reviews of all other funds and accounts must be submitted to the Oversight Board for the Successor Agency, the county auditor-controller, the State Controller’s Office, and the Department of Finance by December 15, 2012. The Oversight Board has until January 15, 2013 to review, approve, and transmit to the Department of Finance and county auditor-controller the determination of the amount of cash and cash equivalents that are available for disbursement to taxing entities. Department of Finance reviews of the determinations provided by the Oversight Boards will be completed no later than April 1, 2013. Any decision to overturn determinations made by the Oversight Board to authorize a Successor Agency to retain assets or funds will be conveyed to the Oversight Board and Successor Agency via a letter. Successor Agencies have five days from receipt of the decisions to request “meet and confer.” DUE DILIGENCE REVIEWS SUBMITTAL REQUIREMENTS While HSC Section 34179.6 allows the Department of Finance to specify the form and manner in which information about the review shall be provided, no specific form will be required. However, every due diligence review submitted, at a minimum, must contain the following: A cover page delineating whether the due diligence review was conducted by a licensed accountant or the county auditor-controller along with verification of approval or concurrence of the due diligence reviewer by the appropriate entity. A summary addressing each of the six deliverables required. See HSC Section 34179.5 (c) (1) – (6). ADDITIONAL INFORMATION The links below provide Due Diligence Procedures for use by Licensed Accountants who are conducting the Due Diligence Reviews. These were developed by the CPA society with input from the State Controller’s Office and the Department of Finance. Additionally, the FAQ below provides answers to frequently asked questions regarding due diligence reviews. Procedures for Due Diligence Review (.pdf, <1 MB) Reconciliation Worksheet (Due Diligence Review) (.xls, <1 MB) Example Summary Schedule (Due Diligence Review) (.xls, <1 MB) Due Diligence Review FAQs (.pdf, <1 MB) Webpage last updated September 5, 2012 Conditions of Use | Privacy Policy Copyright © 2011 State of California Page 1 of 1Redevelopment - Meet and Confer 9/5/2012http://www.dof.ca.gov/redevelopment/due_dilligence/view.php 8.A.a Packet Pg. 48 At t a c h m e n t : D O F I n s t r u c t i o n s ( 1 1 4 1 : A u t h o r i z a t i o n t o T r a n s m i t D u e D i l i g e n c e R e v i e w R e p o r t t o O v e r s i g h t B o a r d ) July 2, 2012 AB 1484: Important Dates July 9: County auditor-controller notifies successor agency of amount of funds owing taxing entities based upon December 2011 property tax payment1 July 12: Successor agency must make payment to auditor-controller for deposit into Redevelopment Property Tax Trust Fund and distribution to taxing entities.2 July 16: Auditor-controller distributes money received from successor agencies to taxing entities. Monies received after July 12 date distributed within 5 days of receipt.3 July 18: City sales tax payment suspended if successor agency doesn’t make July 12 payment.4 August 1: Successor housing entity must submit to DOF a list of housing assets that contains explanation of how assets meet criteria set forth in the law. DOF will prescribe format for list. DOF may object to any of the assets within 30 days. If after meet and confer, DOF continues to object, asset must be returned to the successor agency.5 August 10: Successor housing entity notifies successor agency of any designations of use or commitments of funds that successor housing entity authorizes successor agency to retain.6 August 15 +/-: Oversight board meets to consider ROPS for January 1, 2013 through June 30, 2013 which must be submitted to DOF by September 1. September 1: ROPS for January 1, 2013 through June 30, 2013 must be submitted electronically to DOF after oversight board approval.7 DOF makes determinations within 45 days. Within 5 days of determination, successor agency may request additional review and meet and confer. 1 Section 34183.5(b)(2)(A). Note: The statute, that may be drafted in error, states that if June 1 property tax payment has not been made to successor agencies, the amount owing to taxing entities will be deducted from that same June 1 payment (34183.5(b)(1)). 2 Section 34183.5(b)(2)(A). 3 Section 34183.5(b)(2)(A). 4 Section 34183.5(b)(2)(A) 5 Section 34176(a)(2). Definition of “housing asset” found at section 34176(e). 6 Section 34179.6(c) 7 Section 34177(m). Future ROPS must be submitted to DOF 90 days prior to property tax distribution. City subject to civil penalty of $10,000 per day for successor agency’s failure to timely submit ROPS (Section 34177(m)(2)). 1400 K Street, Suite 400 • Sacramento, California 95814 Phone: 916.658.8200 Fax: 916.658.8240 www.cacities.org 8.A.b Packet Pg. 49 At t a c h m e n t : L C C R E V I S E D T i m e l i n e o f 1 4 8 4 w - c o m p l e t e l i n e s . p d f ; ( 1 1 4 1 : A u t h o r i z a t i o n t o T r a n s m i t D u e D i l i g e n c e R e v i e w R e p o r t t o O v e r s i g h t June 28, 2012 October 1: Auditor-controller may provide notice to successor agency of any objections to items on January – June 2013 ROPS.8 October 1: Successor agency submits to oversight board, county auditor-controller, State Controller, and DOF results of the review of the LMIHF conducted by the licensed accountant agency must retain.9 Note: licensed accountant must be approved by the county auditor-controller. October 1: County auditor-controller completes agreed-upon procedures audit of each redevelopment agency.10 Auditor-controller provides estimate of property tax payments to successor agency for upcoming six-month period.11 October 15: Oversight Board must review, approve, and transmit LMIHF audit to DOF, auditor-controller. Note that oversight board must hold a public session to consider audit at least five business days prior to the meeting of oversight board in which LMIHF audit is considered for approval.12 November 9: Last day for DOF to complete review of LMIHF audit and reports findings, determinations, and decision to overturn oversight board decision to allow retention of successor agency assets.13 W/in 5 days of receipt of DOF audit findings: Successor agency may request meet and confer to resolve disputes with DOF findings on LMIHF audit.14 DOF must confirm or modify its determination and decisions within 30 days. W/in 5 days of receipt of DOF final audit determination: Successor agency to transfer LMIHF funds to auditor-controller.15 City sales tax/property tax may be offset for unfunded amounts. December 1: Successor agency may report to auditor-controller that total amount of available revenues will be insufficient to fund enforceable obligations.16 8 Section 34182.5. 9 Section 34179.6(a). The requirement to retain a licensed accountant is found in section 34179.5. The audit provided by the county auditor-controller can be substituted for an audit by a licensed accountant if it contains the information required by Section 34179.5. 10 Section 34182(a)(1). 11 Section 34182(c)(3) 12 Section 34179.6(c) and (b) 13 Section 34179.6(d) 14 Section 34179.6(e) 15 Section 34179.6(f) 16 Section 34183(b) 8.A.b Packet Pg. 50 At t a c h m e n t : L C C R E V I S E D T i m e l i n e o f 1 4 8 4 w - c o m p l e t e l i n e s . p d f ; ( 1 1 4 1 : A u t h o r i z a t i o n t o T r a n s m i t D u e D i l i g e n c e R e v i e w R e p o r t t o O v e r s i g h t June 28, 2012 December 15: Successor agency submits to oversight board, county auditor-controller, State Controller, and DOF results of the review of all other fund and account balances by licensed accountant.17 2013 January 2: Auditor-controller makes distributions of property tax for January – June 2013 ROPS.18 January 15: Oversight board must review, approve, and transmit other funds audit to DOF, auditor-controller.19 March 3: Successor agency submits ROPS for July 1, 2013 through December 31, 2013 to DOF after oversight board approval.20 April 1: County auditor-controller provides estimate of property tax payments to successor agency for upcoming six-month period.21 April 1: DOF completes review of other funds audit and reports findings, determinations, and decision to overturn oversight board decision to allow retention of successor agency assets.22 April 6 +/-: No later than 5 days after receiving DOF determination on other funds audit, successor agency may request meet and confer to resolve disputes with DOF findings. DOF must confirm or modify its determination and decisions within 30 days. April 10: +/- Successor agency to transfer other “cash and assets” audit payment to auditor-controller if meet and confer process complete.23 City sales tax/property tax may be offset for unfunded amounts. May 1: Successor agency reports to auditor-controller if total amount of available revenues will be insufficient to fund enforceable obligations.24 17 Section 34179.6(a). 18 Section 34183(b). 19 Section 34179.6(a). 20 Section 34177(m). 21 Section 34182(c)(3) 22 Section 34179.6(a) 23 Section 34179.6(f). The statute does not allow sufficient time between completion of DOF review on April 1 and required payment on April 10. 24 Section 34183(b). 8.A.b Packet Pg. 51 At t a c h m e n t : L C C R E V I S E D T i m e l i n e o f 1 4 8 4 w - c o m p l e t e l i n e s . p d f ; ( 1 1 4 1 : A u t h o r i z a t i o n t o T r a n s m i t D u e D i l i g e n c e R e v i e w R e p o r t t o O v e r s i g h t RESOLUTION NO. SA 2012- A RESOLUTION OF THE SUCCESSOR AGENCY OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE AUTHORIZING SUCCESSOR AGENCY STAFF TO TRANSMIT THE DUE DILIGENCE REVIEW TO THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE AND TO OTHER STATE AGENCIES PURSUANT TO THE HEALTH AND SAFETY CODE WHEREAS, the Successor Agency of the Grand Terrace Community Redevelopment Agency (“Successor Agency”)has met and authorized Successor Agency staff to enter into a contract with the firm Rogers Anderson Malody Scott (“Auditor”)to conduct the required due diligence review under AB 1484; and WHEREAS, time is of the essence because the Due Diligence Review concerning the Low-and Moderate-Income Housing Funds (“LMIHF Due Diligence Review”)of the Successor Agency required by Health & Safety Code sections 34179.5 and 34179.6 is required to be transmitted to the Oversight Board of the Successor Agency (“Oversight Board”) and other state agencies by October 1, 2012; and WHEREAS, the Auditor has completed the field work required to draft the Due Diligence Review, but has not yet completed drafting the Due Diligence Review to be provided to the Oversight Board and other state agencies; and WHEREAS, the Successor Agency must take formal action to direct Successor Agency staff to transmit the LMIHF Due Diligence Review to the Oversight Board and other state agencies pursuant to the Health & Safety Code. NOW THEREFORE, BE IT RESOLVED by the Successor Agency of the Grand Terrace Community Redevelopment Agency, as follows: SECTION 1. The Successor Agency finds and determines that the foregoing recitals are true and correct. SECTION 2. Successor Agency staff is hereby directed to transmit the LMIHF Due Diligence Review, once it has been completed by the Auditor,to the Oversight Board, the County Auditor-Controller, the California State Controller, the California Department of Finance, and any other relevant State agency pursuant to the Health & Safety Code. SECTION 3.Successor Agency staff is hereby authorized to take all other actions necessary and required to carry out this Resolution,to transmit the LMIHF Due 8.A.c Packet Pg. 52 At t a c h m e n t : S A r e s o A u t h o r i z e D D R T r a n s f e r t o O B , e t c - C L E A N ( 1 1 4 1 : A u t h o r i z a t i o n t o T r a n s m i t D u e D i l i g e n c e R e v i e w R e p o r t t o O v e r s i g h t Diligence Review as noted above, and to ensure the Successor Agency complies with the due diligence review process pursuant to the Health & Safety Code or any other relevant law. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Successor Agency to Community Redevelopment Agency of the City of Grand Terrace, held on this the ____day of September 2012,by the following vote: AYES: NOES: ABSENT: ABSTAIN: __________________________ Chair, Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace Secretary, Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace 8.A.c Packet Pg. 53 At t a c h m e n t : S A r e s o A u t h o r i z e D D R T r a n s f e r t o O B , e t c - C L E A N ( 1 1 4 1 : A u t h o r i z a t i o n t o T r a n s m i t D u e D i l i g e n c e R e v i e w R e p o r t t o O v e r s i g h t AGENDA REPORT MEETING DATE:September 25, 2012 TITLE:Housing Authority Annual Report 2011-12 PRESENTED BY:Bernie Simon, Finance Director RECOMMENDATION:Adoption of the FY 2011-12 Housing Authority Annual Report and approve its transmittal to the California Department of Housing and Community Development BACKGROUND: On January 30, 2012, the City Council of the City of Grand Terrace (“City Council”) adopted Resolution No.CC-2012-11, establishing the Grand Terrace Housing Authority (“Authority”), and transferring the housing functions assumed and assets received by the City from the Grand Terrace Redevelopment Agency (“Agency”), to the Authority, pursuant to the California Housing Authorities Law (California Health and Safety Code Sections 34200, et. seq.). In accordance with Health and Safety Code Sections 34328 and 34328.1, the Housing Authority must prepare a complete report of its activities during the previous fiscal year by October 1. The annual report must be filed with the City Clerk, and submitted to the California Department of Housing and Community Development (HCD). As part of the reporting process, the Housing Authority may make recommendations for legislation or other actions necessary to carry on a program of housing and community development properly in the State of California. DISCUSSION: Under an existing contract with Rosenow Spevacek Group, Inc, a Housing Authority Annual Report has been prepared that provides background on the Housing Authority’s formation, assets, budget, and activities from formation through June 30, 2012. The Housing Authority has had minimal activity since it was formed so recently; and activities primarily relate to a transfer of affordable housing assets from the City of Grand Terrace that took place on January 30, 2012. The Annual Report also demonstrates compliance with the requirements of Health and Safety Code Section 34312.3, which include: · Providing the minimum amount of housing units affordable to lower income households in housing projects assisted by the housing authority; · Establishing base rents pursuant to Federal Section 8 requirements for lower income households; and · Establishing maximum rental payments for lower income households pursuant to State and Federal requirements. Packet Pg. 54 Because the Housing Authority does not own or has not assisted any housing units, the three properties owned by the Housing Authority are vacant unimproved land, the requirements are not applicable. Lastly, the Annual Report requires data on termination of tenancies because of domestic violence in housing authority units, and a brief summary of steps taken by the Housing Authority to address termination of tenancies resulting from domestic violence. The Housing Authority has not had any terminations of tenancies due to domestic violence in Housing Authority units, nor for any other reason.In future years, should tenancies be terminated due to domestic violence, fulfillment of this reporting requirement would be completed under separate cover from the main Annual Report document to protect the privacy of the involved parties. FISCAL IMPACT: There is minimal fiscal impact associated with the adoption of the Housing Authority Annual Report. If requested, the Housing Authority will be required to reimburse HCD for the cost of processing the report. ATTACHMENTS: ·GT Housing Authority Annual Report 2011-12 -FINAL APPROVALS: Bernie Simon Completed 09/20/2012 6:09 PM Finance Completed 09/20/2012 3:34 PM City Attorney Completed 09/20/2012 3:35 PM City Manager Completed 09/20/2012 3:35 PM City Council Pending Packet Pg. 55 September 25, 2012 ANNUAL REPORT GRAND TERRACE HOUSING AUTHORITY FY 2011-2012 a Packet Pg. 56 At t a c h m e n t : G T H o u s i n g A u t h o r i t y A n n u a l R e p o r t 2 0 1 1 - 1 2 - F I N A L ( 1 1 4 2 : H o u s i n g A u t h o r i t y A n n u a l R e p o r t 2 0 1 1 - 1 2 ) September 25, 2012 2 Grand Terrace Housing Authority Fiscal Year 2011-12 Annual Report INTRODUCTION About This Annual Report SUMMARY California Health and Safety Code (“HSC”) Section 34328 states that “at least once a year, an authority shall file with the clerk of the respective city or county and with the Department of Housing and Community Development (“HCD”) a report of its activities for the preceding year“(“Annual Report”). This Annual Report for the City of Grand Terrace Housing Authority (“Housing Authority”) covers all the activities that have occurred during Fiscal Year (“FY”) 2011-12, including housing unit compliance with affordability requirements, activities concerning existing debt obligations, as well as land transactions and development. LEGAL AUTHORITY Housing authorities are distinct, autonomous, legal entities that derive their powers from State statute. They function as local entities with the primary responsibility of providing housing for very low and low income households. California Housing Authority Law (HSC Section 34200, et. seq.) provides for the functioning of a local housing authority through a resolution of the local governing body. The resolution adopted by the local governing body must be accompanied by a finding that either of the following is true: (1) unsanitary or unsafe housing exists in the city or (2) there is a shortage of safe or sanitary housing available to persons of low income. On January 30, 2012, the City Council of the City of Grand Terrace (“City Council”) adopted Resolution No.CC-2012-11, activating the Housing Authority and transferring housing functions and assets it received from the Redevelopment Agency to the Housing Authority. On January 30, 2012, the Housing Authority adopted Resolution No. HA-2012-01 electing to become the Housing Successor Agency of the Redevelopment Agency. OBJECTIVES OF THE HOUSING AUTHORITY The Housing Authority was established to assume all housing rights, powers, assets, liabilities, duties, obligations, functions, and responsibilities of the dissolved Redevelopment Agency, as well as housing activities of the City of Grand Terrace (“City”) pursuant to HSC Section 34176. Per the resolution creating the Housing Authority, the Housing Authority’s future objectives are: ·To provide safe and sanitary housing opportunities for Grand Terrace residents to persons of low income at rents they can afford;and ·To rehabilitate properties that exhibit insanitary or unsafe characteristics. Housing Authority Highlights ·Local jurisdictions are afforded the opportunity to participate in one or more of the Public Housing Programs offered by HUD. ·Housing Authorities can own and operate housing developments, alleviating the need to find owners or operators for units created. ·State law provides Housing Authorities the ability to acquire or lease land or improved property. ·A city housing authority’s area of operation includes the entire city and the area within five miles of its territorial boundaries. a Packet Pg. 57 At t a c h m e n t : G T H o u s i n g A u t h o r i t y A n n u a l R e p o r t 2 0 1 1 - 1 2 - F I N A L ( 1 1 4 2 : H o u s i n g A u t h o r i t y A n n u a l R e p o r t 2 0 1 1 - 1 2 ) September 25, 2012 3 Grand Terrace Housing Authority Fiscal Year 2011-12 Annual Report CONTENTS OF THE HOUSING AUTHORITY’S ANNUAL REPORT State Law establishes three main components to an annual report from a housing authority. Accordingly, this Annual Report has been developed to: ·To summarize the Housing Authority’s activities during FY 2011-12, including any bond issuances, and loan or finance agreements that the Authority has entered into; ·To show compliance with requirements of HSC Section 34312.3 such as the minimum amount of housing units affordable to lower income in projects assisted by the Housing Authority, and document established base rents and/or maximum rental payments for lower income households;and ·To document any domestic violence tenancy or Section 8 voucher termination as required by HSC Section 34328.1. HOUSING AUTHORITY DEBT OBLIGATIONS Pursuant to HSC Section 34328.1, the Housing Authority must provide a complete report of all bond, loan and financing agreement transactions during the prior fiscal year. Authority activities permitted by HSC Section 34312.3 include issuing bonds, loans and financing agreements for multi-family rental housing projects. The Housing Authority, created on January 30, 2012, has not issued any bonds or entered into any loans agreements related to multi-family rental housing projects in FY 2011-12. When the Housing Authority assumed the functions and assets from the dissolved Redevelopment Agency, they assumed outstanding loans due from property owners that received affordable housing assistance in the past. The transferred loans included one low-moderate home improvement loan receivable and ten second mortgages from the former low-moderate home rehabilitation purchase and sale assistance program. LAND TRANSACTIONS AND DEVELOPMENT HSC Section 34312.3 requires the Annual Report to include a discussion of all prior year activities of the Authority related to the development or transaction of land for the purposes of increasing the supply of affordable housing for lower income households. Specific activities consist of the development, rehabilitation, or financing of housing projects assisted by the Authority, conveyance of surplus lands to a developer, or the establishment of a special trust fund or account to fund housing activities. On January 30, 2012, the Redevelopment Agency transferred title of three parcels to the Housing Authority. Profiles of these properties are presented below: a Packet Pg. 58 At t a c h m e n t : G T H o u s i n g A u t h o r i t y A n n u a l R e p o r t 2 0 1 1 - 1 2 - F I N A L ( 1 1 4 2 : H o u s i n g A u t h o r i t y A n n u a l R e p o r t 2 0 1 1 - 1 2 ) September 25, 2012 4 Grand Terrace Housing Authority Fiscal Year 2011-12 Annual Report 22293 Barton Road 22317 Barton Road 11605 Canal Street APN 1167-231-01 APN 1167-311-01 APN 0275-051-04 1.38 acres 1.36 acres 0.8 acres Zoning: Commercial Zoning: Commercial Zoning: Multi-Family In addition, the Agency owned approximately four shares of Riverside Highland water stock which were transferred to the Authority in conjunction with the title transfers.Since the establishment of the Housing Authority on January 30, 2012, the Authority has not engaged in any other activities. However, any future land transactions and development activity will be reported in subsequent Annual Reports. HOUSING UNIT COMPLIANCE As set forth by HSC Sections 34328 and 34328.1, housing authorities are required to: ·Show compliance with requirements of HSC Section 34312.3,such as the minimum amount of housing units affordable to lower income in projects assisted by the Housing Authority, and document established base rents and/or maximum rental payments for lower income households;and ·Document any domestic violence tenancy or Section 8 voucher termination as required by HSC Section 34328.1. The following subsections provide a summary of the Housing Authority’s progress toward the requirements listed above. Housing Affordability Requirement Pursuant to HSC Section 34312.3, not less than 20 percent of the units assisted by the Housing Authority, or 15 percent in targeted areas, must be affordable to persons of low income. A targeted area is defined by Section 103(b) (12) (A) of Title 26 of the United States Code as either “a qualified census tract in which 70 percent or more of families have income which is 80 percent or less of the statewide median family income” or an area of “chronic economic distress.”HSC Section 34312.3(2)(A) also a Packet Pg. 59 At t a c h m e n t : G T H o u s i n g A u t h o r i t y A n n u a l R e p o r t 2 0 1 1 - 1 2 - F I N A L ( 1 1 4 2 : H o u s i n g A u t h o r i t y A n n u a l R e p o r t 2 0 1 1 - 1 2 ) September 25, 2012 5 Grand Terrace Housing Authority Fiscal Year 2011-12 Annual Report states that not less than one-half of the 20 or 15 percent required units must be available to persons of very-low income, if the housing development is financed by Housing Authority bonds. Development projects must also be approved by the local governing body and the local school district prior to construction or ownership. Nevertheless, the power to finance, own, build, and/or operate a housing development allows the Housing Authority to take on a more active role in the creation and maintenance of housing for low income families. The Housing Authority, as previously discussed, owns three parcels of vacant unimproved land, transferred from the Redevelopment Agency. As the properties are vacant unimproved land, and the Housing Authority has no other housing units, the requirements of this section are not applicable.The Housing Authority, having only recently been activated, will ensure that income and rent levels in any future housing units will meet established requirements detailed in HSC Section 34312.3. Base & Maximum Rents HSC Section 34312.3 establishes guidelines to determine base and maximum rents that a housing authority can charge for units reserved for lower income households. According to HSC Section 34312.3, if a housing authority establishes base rents, they shall be adjusted for household size pursuant to Section 8 of the United States Housing Act of 1937 (42 U.S.C. Sec. 1437f) (“Section 8”). Additionally, HSC Section 34312.3 states that rental payments for lower income households living in projects financed by any bonds issued after 1986 shall not exceed the amounts calculated pursuant to Section 8. Table 1 provides a calculation of the maximum rental payments that the Authority can charge for lower income households units. As discussed in the previous section, the Authority owns three parcels of vacant unimproved land. As the properties are vacant unimproved land, and the Housing Authority has no other housing units, the requirements of this section are not applicable.The Housing Authority, having only recently been activated, will ensure that income and rent levels in any future housing units will meet established requirements detailed in HSC Section 34312.3. Affordable Rental Housing Cost Limits Table 1 San Bernardino County - 2012 Very Low-Income Number of Qualifying Max. Rent Qualifying Max. Rent Qualifying Max. Rent Persons Bedrooms Income Limit 30%X 50%Income Limit 30%X 60%Income Limit 30%X 110% H&S Code 50052.5.(h) One Studio $23,450 $554 $37,550 $665 $53,150 $1,218 Two One $26,800 $633 $42,900 $760 $60,750 $1,393 Three Two $30,150 $712 $48,250 $854 $68,350 $1,566 Four Three $33,500 $791 $53,600 $950 $75,950 $1,741 Five Four $36,200 $854 $57,900 $1,025 $82,050 $1,880 Six Five $38,900 $918 $62,200 $1,102 $88,100 $2,020 Note:Maximum Rent reflects gross rent amount before deduction for utility allowance. Low-Income Moderate-Income H&S Code 50053.(b)(2)H&S Code 50053.(b)(3)H&S Code 50053.(b)(4) a Packet Pg. 60 At t a c h m e n t : G T H o u s i n g A u t h o r i t y A n n u a l R e p o r t 2 0 1 1 - 1 2 - F I N A L ( 1 1 4 2 : H o u s i n g A u t h o r i t y A n n u a l R e p o r t 2 0 1 1 - 1 2 ) September 25, 2012 6 Grand Terrace Housing Authority Fiscal Year 2011-12 Annual Report Domestic Violence State law requires that a housing authority annually disclose data related to domestic violence incidents in units owned or operated by the housing authority. Specifically, the data must include: ·Data on termination of tenancies and/or Section 8 vouchers of victims of domestic violence in housing authority units. ·Summary of steps taken by the housing authority to address any termination of tenancies and/or Section 8 vouchers of victims of domestic violence. As the Housing Authority does not own or operate any units, there were no terminations of tenancies or Section 8 vouchers of victims of domestic violence in units in FY 2011-12. In the future should there be any terminations, information on any terminations of victims of domestic violence will be presented under separate cover to protect the privacy of the parties involved. FINANCIAL STATEMENT/BUDGET AND BALANCE SHEET The Housing Authority was created mid-way through FY 2011-12, on January 30, 2012, and had no expenditures for FY 2011-12. Table 2 presents the Housing Authority’s expenditures for FY 2011-12 as well as the estimated budget for FY 2012-13. FINANCIAL STATEMENT/BUDGET Table 2 Statements of Revenue and Expenses For Year Ended June 30,2012 Actual 2011-12 Estimated 2012-13 REVENUE Beginning Fund Balance $0 $0 Total Revenues $0 $0 EXPENSES Total Expenses $0 $0 ENDING BALANCE $0 $0 Souce: Grand Terrace Housing Authority Fund Report In addition, the Housing Authority and the Successor Agency are current undergoing a preliminary due diligence review. The balance sheet for the Housing Authority, subject to final transfer approval from the Department of Finance is presented below as Table 3. a Packet Pg. 61 At t a c h m e n t : G T H o u s i n g A u t h o r i t y A n n u a l R e p o r t 2 0 1 1 - 1 2 - F I N A L ( 1 1 4 2 : H o u s i n g A u t h o r i t y A n n u a l R e p o r t 2 0 1 1 - 1 2 ) September 25, 2012 7 Grand Terrace Housing Authority Fiscal Year 2011-12 Annual Report BALANCE SHEET Table 3 City of Grand Terrace Fund 52:Housing Authority For Year Ended June 30,2012 Assets Cash and Cash Investments 0 Due from Other Funds 448,636 Due from Other Govts. 168,205 Loans Receivable (HI Loan)20,903 Notes Receivable ( 2nd Mortgs)669,000 Property Held For Resale 640,166 Total Assets *$1,946,910 Liabilities Deferred Revenue 20,903 Total Liabilities * 20,903 Equity Fund Balance –Unassigned 0 Fund Balance –Non-Spendable 1,926,007 Total Fund Balance 1,926,007 Total Liabilities and Fund Balance $1,946,910 * Subject to Final TransferApproval by DOF a Packet Pg. 62 At t a c h m e n t : G T H o u s i n g A u t h o r i t y A n n u a l R e p o r t 2 0 1 1 - 1 2 - F I N A L ( 1 1 4 2 : H o u s i n g A u t h o r i t y A n n u a l R e p o r t 2 0 1 1 - 1 2 )