10/23/2012CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA • OCTOBER 23, 2012
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center • 22795 Barton Road
City of Grand Terrace Page 1 Updated 9/24/2012 2:51 PM
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require
special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at
least 48 hours prior to the meeting.
If you desire to address the City Council during the meeting, please complete a request to speak form
available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at
the appropriate time.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at city hall located at 22795 Barton Road during
normal business hours. In addition, such documents will be posted on the City’s website at
www.cityofgrandterrace.org
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community Redevelopment
Agency
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Walt Stanckiewitz ¨¨¨
Mayor Pro Tem Lee Ann Garcia ¨¨¨
Councilwoman Darcy McNaboe ¨¨¨
Councilman Bernardo Sandoval ¨¨¨
Councilman Gene Hays ¨¨¨
1.ITEMS TO DELETE
2.SPECIAL PRESENTATIONS
A.Community Emergency Response Team (C.E.R.T.) Update -Tom Roberts
B.Grand Terrace Area Chamber of Commerce Business of the Month
Agenda Grand Terrace City Council October 23, 2012
City of Grand Terrace Page 2 Updated 9/24/2012 2:51 PM
3.CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial. They will be
acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen
may request removal of an item from the Consent Calendar for discussion.
A.Waive Full Reading of Full Ordinances on Agenda
B.Adopting New and Amended Conflict of Interest Codes Applicable to the City, the Successor Agency to
the Former Grand Terrace Community Redevelopment Agency, the Grand Terrace Public Financing
Authority and the Grand Terrace Housing Authority
C.Approval of Minutes –Special Meeting –10/09/2012
D.Approval of Minutes –Regular Meeting –10/09/2012
E.Approval of Minutes –Special Meeting –10/16/2012
F.Five Year Capital Project Needs Analysis for FY 2013-2014 through 2017-2018
G.Adopt Resolution Authorizing Finance Records Destruction Request
H.Approval of Check Register No. 10-23-2012
4.PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not appearing on the regular
agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on
any item not on the agenda, but may briefly respond to statements made or ask a question for
clarification. The Mayor may also request a brief response from staff to questions raised during public
comment or may request a matter be agendized for a future meeting.
5.COUNCIL REPORTS
6.PUBLIC HEARINGS
7.UNFINISHED BUSINESS
8.NEW BUSINESS
A.County of San Bernardino Appointment to the Oversight Board of the Grand Terrace Successor Agency
B.Request to Install Red Curb at the North East Corner of Vista Grande Way and Grand Terrace Road
C.Treasurer's Report December 31, 2011
D.Contract Amendment with California Public Employees' Retirement System (CalPERS) to Establish
Second Tier Retirement Benefit for Future Employees
Agenda Grand Terrace City Council October 23, 2012
City of Grand Terrace Page 3 Updated 9/24/2012 2:51 PM
9.CLOSED SESSION
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, November 13, 2012, at 6:00 PM.
Agenda item requests must be submitted in writing to the City Clerk’s office no later than 14 calendar
days preceding the meeting.
AGENDA REPORT
MEETING DATE:October 23, 2012 Council Item
TITLE:Adopting New and Amended Conflict of Interest Codes
Applicable to the City, the Successor Agency to the Former
Grand Terrace Community Redevelopment Agency, the
Grand Terrace Public Financing Authority and the Grand
Terrace Housing Authority
PRESENTED BY:Tracey Martinez, City Clerk
RECOMMENDATION:Approval of Resolutions Adopting New and Amended
Conflict-of-Interest Code Applicable to Designated
Employees, Commissioners, and Others for the City of
Grand Terrace, the City of Grand Terrace as Successor
Agency to the Community Redevelopment Agency, the
Grand Terrace Public Finance Authority and the Grand
Terrace Housing Authority
BACKGROUND:
The Political Reform Act of 1974 (Government Code Section 81000, et. seq.) requires
state and local government agencies to adopt a Conflict-of-Interest Code. The Code
must be reviewed and renewed by the City Council every two years in even-numbered
years. Designated City officials and employees are required to complete a Statement of
Economic Interest Form 700 when assuming office, leaving office, and on an annual
basis while holding office. Positions that are included are those making or participation
in making governmental decisions which may have material effect on any financial
interest. The original Form 700 for these filers is filed in the City Clerk's Office.
The City has an existing Conflict-of-Interest Code that is being amended. The Grand
Terrace Successor Agency to the Community Redevelopment Agency, the Public
Finance Authority, and the Grand Terrace Housing Authority are adopting Conflict-of-
Interest Codes for the first time. The Overisight Board of the Successor Agency
adopted a Conflict-of-Interest Code on April 4, 2012.
In addition, pursuant to Government Code Section 87200, the following positions shall
also file a Statement of Economic Interest: Mayor, Councilmembers, City Manager,
Planning Commissioners, City Attorney, and City Treasurer. The original Form 700 for
these filers is sent by the City Clerk's Office to the Fair Political Practices Commission.
These positions are not included in the proposed resolutions.
DISCUSSION:
The City's Conflict-of-Interest Code was last updated in December of 2010, and is
required to be updated in 2012. With the recent reorganization of departments and
3.B
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changes in staff, the following amendments are being proposed and are also reflected
in Appendix "A".
The recommended revisions to designated positions are as follows:
· Assistant to the City Manager has been deleted
· Community and Economic Development Director has been deleted
· Code Compliance Officer has been deleted
· Community and Economic Development Management Analyst has been deleted
· The combining of the Community and Economic Development Department and
Building and Safety/Public Works Department made it necessary to reassign
positions and duties and various titles have been changed
With the establishment of the Successor Agency of the former Grand Terrace
Community Redevelopment Agency, the Grand Terrace Public Financing Authority and
the Grand Terrace Housing Authority, resolutions are being proposed for each agency
which are consistent with the existing City Conflict-of-Interest Code. Designated
positions were determined and reviewed by the City Manager and City Attorney and are
included in Appendix A of the respective resolutions.
Model Disclosure Categories have been used as provided by the Fair Political Practices
Commission. A primary purpose of the code is to require disclosure of those types of
investments, interests in real property, sources of income and business positions that
designated positions may affect in their decision making. These disclosure categories
are included in Appendix "B" of the respective resolutions.
FISCAL IMPACT:
There is no fiscal impact.
ATTACHMENTS:
·Conflict of Interest Code Amendment 2012
·Conflict of Interest Code Successor Agency 2012
·Conflict of Interest Code Housing Authority 2012
·Conflict of Interest Code Public Financing Authority 2012
APPROVALS:
Tracey Martinez Completed 10/15/2012 5:40 PM
Finance Completed 10/15/2012 5:40 PM
City Attorney Completed 10/17/2012 8:16 AM
City Manager Completed 10/17/2012 11:46 AM
City Council Pending
3.B
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RESOLUTION NO. 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA,RESCINDING RESOLUTION 2010-42 AND
ADOPTING A CONFLICT-OF-INTEREST CODE APPLICTBLE TO
DESIGNATED POSITIONS BY INCORPORATING REGULATION 2,
CALIFORNIA CODE OF REGULATIONS, SECTION 18730 -THE
STANDARDIZED CONFLICT-OF-INTEREST CODE
WHEREAS, the California Fair Political Practices Commission has adopted
Regulation 2, California Code of Regulations, Section 18730, which contains the terms
of a Standard Conflict-of-Interest Code, which can be incorporated by reference, and
which may be amended by the Fair Political Practices Commission to conform to
amendments in the Political Reform Act after public notice and hearings; and
WHEREAS, a Conflict-of-Interest Code for City officials, employees and
commissioners was adopted on December 14, 2010,by Resolution 2010-42; and
WHEREAS, since the last revision of Grand Terrace’s Conflict-of-Interest Code
on December 14, 2010, it has been determined that there are proposed revisions to the
Code; and
WHEREAS, Government Code Section 87306.5 requires every local agency to
review its Conflict-of-Interest Code in all even-numbered years.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA,DOES RESOLVE,DECLARE, DETERMINE AND ORDER
AS FOLLOWS:
SECTION 1.Resolution 2010-42 is hereby rescinded.
SECTION 2.In compliance with Government Code Section 87300, the City
Council hereby adopts the attached Conflict-of-Interest Code, Exhibit “A,” which
incorporates Regulation 2, California Code of Regulations, Sections 18730 –The
Standardized Conflict-of-Interest Code, by reference as well as Appendices in which
members and employees are designated and disclosure categories are set forth.
SECTION 3.The City Clerk shall certify to the passage and adoption of this
Resolution, and it shall take effect and be in force.
PASSED,APPROVED AND ADOPTED this 23rd day of October, 2012.
Mayor of the City of Grand Terrace
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ATTEST:
City Clerk of the City of Grand Terrace
I, TRACEY R. MARTINEZ, CITY CLERK of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular meeting of
the City Council of the City of Grand Terrace held on the 23rd day of October,2012,by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracey R. Martinez, City Clerk
APPROVED AS TO FORM:
City Attorney
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EXHIBIT “A”
CONFLICT-OF–INTEREST CODE
CITY OF GRAND TERRACE
SECTION 1.AUTHORITY. This Code is adopted pursuant to and in compliance
with Section 87300 of the California Government Code.
SECTION 2.EFFECT. This Code is in addition to State laws pertaining to
conflicts of Interest of City of Grand Terrace officers and employees and is not intended
to abridge of otherwise modify such laws.
SECTION 3.STANDARDIZED CODE ADOPTED. The terms of the California
Code of Regulations, Section 18730, and any amendments to it duly adopted by the
Fair Political Practices Commission are hereby incorporated by reference and, along
with the attached Appendix “A,” in which officials and employees are specified and
Appendix “B,” in which disclosure categories are set forth, constitute the Conflict-of-
Interest Code of the City of Grand Terrace.
The herein Conflict-of-Interest Code of the City of Grand Terrace, so adopted,
amends and replaces any Conflict-of-Interest Code of the City of Grand Terrace,
previously in effect, to conform to the herein newly adopted Code. All terms or words in
this Conflict-of-Interest Code and its Appendices shall have such meanings as are
associated thereto in the Political Reform Act, as amended from time to time.
SECTION 4.STATEMENTS. Designated employees and other shall file
statements of economic interest with the City Clerk, who shall be and will perform the
duties of filing officer for the City of Grand Terrace. All newly designated employees
and others shall file an initial statement within thirty (30) days after the effective date of
the herein Code. The annual statement of economic interests shall be duly filed no later
than April 1 of each calendar year.
SECTION 5.EFFECTIVE DATE. This Code shall take effect immediately upon
its approval by the City Council of the City of Grand Terrace.
3.B.a
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APPENDIX “A”
RESOLUTION NO. 2012 –
The following is a listing of positions for which the employee is required to submit
Statements of Economic Interests (Form 700 Filers) pursuant to the Political Reform Act
of 1974:
DEPARTMENTS/POSITIONS DISCLOSURE CATEGORIES
City Clerk’s Department
City Clerk 1
Child Care Services
Director of Child Care Services 1
Community Development Department
Community Development Director 1
Deputy Community Development Director 1
Management Analyst 2
Sr. Code Compliance Officer 2
Finance Department
Finance Director 1
Sr. Account Technician 4
Account Clerk 4
Consultants *
*Consultants shall be included in the list of designated employees and shall disclose,
pursuant to the broadest disclosure category in the Code, subject to the following
limitations:
The City Manager or Agency’s Executive Director may determine in writing that a
particular consultant, although a “designated position,” is hired to perform a range of
duties that is limited in scope and thus is not required to fully comply with the disclosure
requirements described in this section. Such written determination shall include a
description of the consultant’s duties and, based upon that description, a statement of
the extent of disclosure requirements. The City Manager/Executive Director’s
determination is a public record and shall be retained for public inspection in the same
manner and location as this conflict of interest code.
CONSULTANTS
Commission Regulation § 18700 defines “consultant” as an individual who,
pursuant to a contract with a state or local government agency:
3.B.a
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A.Makes a governmental decision whether to:
a.Approve a rate, rule or regulation;
b.Adopt or enforce a law;
c.Issue, deny, suspend, or revoke any permit, license, application,
certificate, approval, order or similar authorization or entitlement;
d.Authorize the agency to enter into, modify, or renew a contract
provided it is the type of contract which requires agency approval;
e.Grant agency approval to a contract which requires agency approval
and in which the agency is a party or to the specifications for such a
contract;
f.Grant agency approval to a plan, design, report, study or similar item;
g.Adopt or grant agency approval of policies, standards or guidelines for
the agency or for any subdivision thereof; or
B.Serves in a staff capacity with the agency and that capacity performs the
same or substantially all the same duties for the agency that would otherwise
be performed by an individual holding a position specified in the agency’s
Conflict-of-Interest Code.
3.B.a
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APPENDIX “B”
RESOLUTION NO. 2012-
APPENDIX OF DISCLOSURE CATEGORIES
CATEGORY
1.Full Disclosure –All interests in real property as well as investments, business
positions and sources of income, including gifts, loans and travel payments.
2.Full Disclosure –(excluding interests in real property) –Investments and business
positions and sources of income, including gifts, loans and travel payments.
3.Interests in Real Property –Interests in real property located in the City, including
property located within a two mile radius of any property owned or used by the City.
4.General Contracting –Investments, business positions and of income, including
gifts, loans and travel payments from sources that provide leased facilities, goods,
equipment, vehicles, machinery or services, including training or consulting services,
of the type utilized by the city.
3.B.a
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RESOLUTION NO. 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA,ADOPTING A CONFLICT-OF-INTEREST
CODE FOR THE SUCCESSOR AGENCY TO THE COMMUNITY
REDEVELOPMENT AGENCY APPLICTBLE TO DESIGNATED
POSITIONS BY INCORPORATING REGULATION 2,CALIFORNIA
CODE OF REGULATIONS, SECTION 18730 -THE STANDARDIZED
CONFLICT-OF-INTEREST CODE
WHEREAS, the California Fair Political Practices Commission has adopted
Regulation 2, California Code of Regulations, Section 18730, which contains the terms
of a Standard Conflict-of-Interest Code, which can be incorporated by reference, and
which may be amended by the Fair Political Practices Commission to conform to
amendments in the Political Reform Act after public notice and hearings; and
WHEREAS, a Conflict-of-Interest Code for City officials, employees and
commissioners is in effect and reviewed every two years; and
WHEREAS, on January 10, 2012,the City Council affirmatively elected to serve
as the Successor Agency to the Grand Terrace Community Redevelopment Agency by
adopting Resolution No. 2012-05; and
WHEREAS, Government Code Section 87306.5 requires every local agency to
adopt a Conflict-of-Interest Code, and it has been determined that positions exist that
should be designated in such a Code.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA,DOES RESOLVE, DECLARE, DETERMINE AND ORDER
AS FOLLOWS:
SECTION 1.In compliance with Government Code Section 87300, the City
Council hereby adopts for the Successor Agency to the Grand Terrace Community
Redevelopment Agency the attached Conflict-of-Interest Code, Exhibit “A,” which
incorporates Regulation 2, California Code of Regulations, Sections 18730 –The
Standardized Conflict-of-Interest Code, by reference as well as Appendices in which
members and employees are designated and disclosure categories are set forth.
SECTION 2.The City Clerk shall certify to the passage and adoption of this
Resolution, and it shall thereupon take effect and be in force.
PASSED,APPROVED AND ADOPTED this 23rd day of October, 2012.
3.B.b
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Mayor of the City of Grand Terrace
ATTEST:
City Clerk of the City of Grand Terrace
I, TRACEY R. MARTINEZ, CITY CLERK of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular meeting of
the City Council of the City of Grand Terrace held on the 23rd day of October,2012,by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracey R. Martinez, City Clerk
APPROVED AS TO FORM:
City Attorney
3.B.b
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EXHIBIT “A”
CONFLICT-OF–INTEREST CODE
CITY OF GRAND TERRACE AS SUCCESSOR AGENCY TO THE GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY
SECTION 1.AUTHORITY. This Code is adopted pursuant to and in compliance
with Section 87300 of the California Government Code.
SECTION 2.EFFECT. This Code is in addition to State laws pertaining to
conflicts of Interest of City of Grand Terrace AS Successor Agency to the Community
Redevelopment Agency officers and employees and is not intended to abridge of
otherwise modify such laws.
SECTION 3.STANDARDIZED CODE ADOPTED. The terms of the California
Code of Regulations, Section 18730, and any amendments to it duly adopted by the
Fair Political Practices Commission are hereby incorporated by reference and, along
with the attached Appendix “A,” in which officials and employees are specified and
Appendix “B,” in which disclosure categories are set forth, constitute the Conflict-of-
Interest Code of the City of Grand Terrace as Successor Agency to the Community
Redevelopment Agency.
All terms or words in this Conflict-of-Interest Code and in its Appendices shall
have such meanings as are associated thereto in the Political Reform Act, as amended
from time to time.
SECTION 4.STATEMENTS. Designated employees and other shall file
statements of economic interest with the City Clerk, who shall be and will perform the
duties of filing officer for the City of Grand Terrace as Successor Agency to the
Community Redevelopment Agency. All newly designated employees and others shall
file an initial statement within thirty (30) days after the effective date of the herein Code.
The annual statement of economic interests shall be duly filed no later than April 1 of
each calendar year.
SECTION 5.EFFECTIVE DATE. This Code shall take effect immediately upon
its approval by the City Council of the City of Grand Terrace.
3.B.b
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APPENDIX “A”
RESOLUTION NO. 2012 –
The following is a listing of positions for which the employee is required to submit
Statements of Economic Interests (Form 700 Filers) pursuant to the Political Reform Act
of 1974:
DEPARTMENTS/POSITIONS DISCLOSURE CATEGORIES
Executive Director 1
Secretary 1
Community Development Director 1
Deputy Community Development Director 1
Management Analyst 2
Sr. Code Compliance Officer 2
Finance Director 1
Sr. Account Technician 4
Account Clerk 4
Agency Counsel 1
Consultants *
*Consultants shall be included in the list of designated employees and shall disclose,
pursuant to the broadest disclosure category in the Code, subject to the following
limitations:
The City Manager or Agency’s Executive Director may determine in writing that a
particular consultant, although a “designated position,” is hired to perform a range of
duties that is limited in scope and thus is not required to fully comply with the disclosure
requirements described in this section. Such written determination shall include a
description of the consultant’s duties and, based upon that description, a statement of
the extent of disclosure requirements. The City Manager/Executive Director’s
determination is a public record and shall be retained for public inspection in the same
manner and location as this conflict of interest code.
CONSULTANTS
Commission Regulation § 18700 defines “consultant” as an individual who,
pursuant to a contract with a state or local government agency:
A.Makes a governmental decision whether to:
a.Approve a rate, rule or regulation;
b.Adopt or enforce a law;
c.Issue, deny, suspend, or revoke any permit, license, application,
certificate, approval, order or similar authorization or entitlement;
3.B.b
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d.Authorize the agency to enter into, modify, or renew a contract
provided it is the type of contract which requires agency approval;
e.Grant agency approval to a contract which requires agency approval
and in which the agency is a party or to the specifications for such a
contract;
f.Grant agency approval to a plan, design, report, study or similar item;
g.Adopt or grant agency approval of policies, standards or guidelines for
the agency or for any subdivision thereof; or
B.Serves in a staff capacity with the agency and that capacity performs the
same or substantially all the same duties for the agency that would otherwise
be performed by an individual holding a position specified in the agency’s
Conflict-of-Interest Code.
3.B.b
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APPENDIX “B”
RESOLUTION NO. 2012-
APPENDIX OF DISCLOSURE CATEGORIES
CATEGORY
1.Full Disclosure –All interests in real property as well as investments, business
positions and sources of income, including gifts, loans and travel payments.
2.Full Disclosure –(excluding interests in real property) –Investments and business
positions and sources of income, including gifts, loans and travel payments.
3.Interests in Real Property –Interests in real property located in the City, including
property located within a two mile radius of any property owned or used by the City.
4.General Contracting –Investments, business positions and of income, including
gifts, loans and travel payments from sources that provide leased facilities, goods,
equipment, vehicles, machinery or services, including training or consulting services,
of the type utilized by the city.
3.B.b
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RESOLUTION NO. 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA,ADOPTING A CONFLICT-OF-INTEREST
CODE FOR THE GRAND TERRACE HOUSING AUTHORITY
APPLICTBLE TO DESIGNATED POSITIONS BY INCORPORATING
REGULATION 2,CALIFORNIA CODE OF REGULATIONS, SECTION
18730 -THE STANDARDIZED CONFLICT-OF-INTEREST CODE
WHEREAS, the California Fair Political Practices Commission has adopted
Regulation 2, California Code of Regulations, Section 18730, which contains the terms
of a Standard Conflict-of-Interest Code, which can be incorporated by reference, and
which may be amended by the Fair Political Practices Commission to conform to
amendments in the Political Reform Act after public notice and hearings; and
WHEREAS, a Conflict-of-Interest Code for City officials, employees and
commissioners is in effect and reviewed every two years; and
WHEREAS, January 30, 2012,the City Council Adopted Resolution No. 2012 -
05, which authorized the formation of the Grand Terrace Housing Authority (“Authority”);
and
WHEREAS, Government Code Section 87306.5 requires every local agency to
adopt a Conflict-of-Interest Code, and it has been determined that positions exist that
should be designated in such a Code.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA,DOES RESOLVE, DECLARE, DETERMINE AND ORDER
AS FOLLOWS:
SECTION 1.In compliance with Government Code Section 87300, the City
Council hereby adopts for the Grand Terrace Housing Authority the attached Conflict-of-
Interest Code, Exhibit “A,” which incorporates Regulation 2, California Code of
Regulations, Sections 18730 –The Standardized Conflict-of-Interest Code, by reference
as well as Appendix’s in which members and employees are designated and disclosure
categories are set forth.
SECTION 2.The City Clerk shall certify to the passage and adoption of this
Resolution, and it shall thereupon take effect and be in force.
PASSED,APPROVED AND ADOPTED this 23rd day of October, 2012.
Mayor of the City of Grand Terrace
3.B.c
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ATTEST:
City Clerk of the City of Grand Terrace
I, TRACEY R. MARTINEZ, CITY CLERK of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular meeting of
the City Council of the City of Grand Terrace held on the 23rd day of October,2012,by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracey R. Martinez, City Clerk
APPROVED AS TO FORM:
City Attorney
3.B.c
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EXHIBIT “A”
CONFLICT-OF–INTEREST CODE
GRAND TERRACE HOUSING AUTHORITY
SECTION 1.AUTHORITY. This Code is adopted pursuant to and in compliance
with Section 87300 of the California Government Code.
SECTION 2.EFFECT. This Code is in addition to State laws pertaining to
conflicts of Interest of the Grand Terrace Housing Authority officers and employees and
is not intended to abridge of otherwise modify such laws.
SECTION 3.STANDARDIZED CODE ADOPTED. The terms of the California
Code of Regulations, Section 18730, and any amendments to it duly adopted by the
Fair Political Practices Commission are hereby incorporated by reference and, along
with the attached Appendix “A,” in which officials and employees are specified and
Appendix “B,” in which disclosure categories are set forth, constitute the Conflict-of-
Interest Code of the Grand Terrace Housing Authority.
All terms or words in this Conflict-of-Interest Code and in its Appendices shall
have such meanings as are associated thereto in the Political Reform Act, as amended
from time to time.
SECTION 4.STATEMENTS. Designated employees and other shall file
statements of economic interest with the City Clerk, who shall be and will perform the
duties of filing officer for the Grand Terrace Housing Authority. All newly designated
employees and others shall file an initial statement within thirty (30) days after the
effective date of the herein Code. The annual statement of economic interests shall be
duly filed no later than April 1 of each calendar year.
SECTION 5.EFFECTIVE DATE. This Code shall take effect immediately upon
its approval by the City Council of the City of Grand Terrace.
3.B.c
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APPENDIX “A”
RESOLUTION NO. 2012 –
The following is a listing of positions for which the employee is required to submit
Statements of Economic Interests (Form 700 Filers) pursuant to the Political Reform Act
of 1974:
DEPARTMENTS/POSITIONS DISCLOSURE CATEGORIES
Executive Director 1
Secretary 1
Community Development Director 1
Deputy Community Development Director 1
Management Analyst 2
Sr. Code Compliance Officer 2
Finance Director 1
Sr. Account Technician 4
Account Clerk 4
Authority Counsel 1
Consultants *
*Consultants shall be included in the list of designated employees and shall disclose,
pursuant to the broadest disclosure category in the Code, subject to the following
limitations:
The City Manager or Agency’s Executive Director may determine in writing that a
particular consultant, although a “designated position,” is hired to perform a range of
duties that is limited in scope and thus is not required to fully comply with the disclosure
requirements described in this section. Such written determination shall include a
description of the consultant’s duties and, based upon that description, a statement of
the extent of disclosure requirements. The City Manager/Executive Director’s
determination is a public record and shall be retained for public inspection in the same
manner and location as this conflict of interest code.
CONSULTANTS
Commission Regulation § 18700 defines “consultant” as an individual who,
pursuant to a contract with a state or local government agency:
A.Makes a governmental decision whether to:
a.Approve a rate, rule or regulation;
b.Adopt or enforce a law;
c.Issue, deny, suspend, or revoke any permit, license, application,
certificate, approval, order or similar authorization or entitlement;
3.B.c
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d.Authorize the agency to enter into, modify, or renew a contract
provided it is the type of contract which requires agency approval;
e.Grant agency approval to a contract which requires agency approval
and in which the agency is a party or to the specifications for such a
contract;
f.Grant agency approval to a plan, design, report, study or similar item;
g.Adopt or grant agency approval of policies, standards or guidelines for
the agency or for any subdivision thereof; or
B.Serves in a staff capacity with the agency and that capacity performs the
same or substantially all the same duties for the agency that would otherwise
be performed by an individual holding a position specified in the agency’s
Conflict-of-Interest Code.
3.B.c
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APPENDIX “B”
RESOLUTION NO. 2012-
APPENDIX OF DISCLOSURE CATEGORIES
CATEGORY
1.Full Disclosure –All interests in real property as well as investments, business
positions and sources of income, including gifts, loans and travel payments.
2.Full Disclosure –(excluding interests in real property) –Investments and business
positions and sources of income, including gifts, loans and travel payments.
3.Interests in Real Property –Interests in real property located in the City, including
property located within a two mile radius of any property owned or used by the City.
4.General Contracting –Investments, business positions and of income, including
gifts, loans and travel payments from sources that provide leased facilities, goods,
equipment, vehicles, machinery or services, including training or consulting services,
of the type utilized by the city.
3.B.c
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RESOLUTION NO. 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA,ADOPTING A CONFLICT-OF-INTEREST
CODE FOR THE GRAND TERRACE PUBLIC FINANCING AUTHORITY
APPLICTBLE TO DESIGNATED POSITIONS BY INCORPORATING
REGULATION 2,CALIFORNIA CODE OF REGULATIONS, SECTION
18730 -THE STANDARDIZED CONFLICT-OF-INTEREST CODE
WHEREAS, the California Fair Political Practices Commission has adopted
Regulation 2, California Code of Regulations, Section 18730, which contains the terms
of a Standard Conflict-of-Interest Code, which can be incorporated by reference, and
which may be amended by the Fair Political Practices Commission to conform to
amendments in the Political Reform Act after public notice and hearings; and
WHEREAS, a Conflict-of-Interest Code for City officials, employees and
commissioners is in effect and reviewed every two years; and
WHEREAS, the City Council authorized the formation of the Grand Terrace
Public Financing Authority (“Authority”); and
WHEREAS, Government Code Section 87306.5 requires every local agency to
adopt a Conflict-of-Interest Code, and it has been determined that positions exist that
should be designated in such a Code.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA,DOES RESOLVE, DECLARE, DETERMINE AND ORDER
AS FOLLOWS:
SECTION 1.In compliance with Government Code Section 87300, the City
Council hereby adopts for the Grand Terrace Public Financing Authority the attached
Conflict-of-Interest Code, Exhibit “A,” which incorporates Regulation 2, California Code
of Regulations, Sections 18730 –The Standardized Conflict-of-Interest Code, by
reference as well as Appendices in which members and employees are designated and
disclosure categories are set forth.
SECTION 2.The City Clerk shall certify to the passage and adoption of this
Resolution, and it shall thereupon take effect and be in force.
PASSED,APPROVED AND ADOPTED this 23rd day of October, 2012.
Mayor of the City of Grand Terrace
3.B.d
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ATTEST:
City Clerk of the City of Grand Terrace
I, TRACEY R. MARTINEZ, CITY CLERK of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular meeting of
the City Council of the City of Grand Terrace held on the 23rd day of October,2012,by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracey R. Martinez, City Clerk
APPROVED AS TO FORM:
City Attorney
3.B.d
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EXHIBIT “A”
CONFLICT-OF–INTEREST CODE
GRAND TERRACE PUBLIC FINANCING AUTHORITY
SECTION 1.AUTHORITY. This Code is adopted pursuant to and in compliance
with Section 87300 of the California Government Code.
SECTION 2.EFFECT. This Code is in addition to State laws pertaining to
conflicts of Interest of the Grand Terrace Public Financing Authority officers and
employees and is not intended to abridge of otherwise modify such laws.
SECTION 3.STANDARDIZED CODE ADOPTED. The terms of the California
Code of Regulations, Section 18730, and any amendments to it duly adopted by the
Fair Political Practices Commission are hereby incorporated by reference and, along
with the attached Appendix “A,” in which officials and employees are specified and
Appendix “B,” in which disclosure categories are set forth, constitute the Conflict-of-
Interest Code of the Grand Terrace Public Financing Authority.
All terms or words in this Conflict-of-Interest Code and in its Appendices shall
have such meanings as are associated thereto in the Political Reform Act, as amended
from time to time.
SECTION 4.STATEMENTS. Designated employees and other shall file
statements of economic interest with the City Clerk, who shall be and will perform the
duties of filing officer for the Grand Terrace Public Financing Authority. All newly
designated employees and others shall file an initial statement within thirty (30) days
after the effective date of the herein Code. The annual statement of economic interests
shall be duly filed no later than April 1 of each calendar year.
SECTION 5.EFFECTIVE DATE. This Code shall take effect immediately upon
its approval by the City Council of the City of Grand Terrace.
3.B.d
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4
APPENDIX “A”
RESOLUTION NO. 2012 –
The following is a listing of positions for which the employee is required to submit
Statements of Economic Interests (Form 700 Filers) pursuant to the Political Reform Act
of 1974:
DEPARTMENTS/POSITIONS DISCLOSURE CATEGORIES
Executive Director 1
Secretary 1
Community Development Director 1
Deputy Community Development Director 1
Management Analyst 2
Sr. Code Compliance Officer 2
Finance Director 1
Sr. Account Technician 4
Account Clerk 4
Authority Counsel 1
Consultants *
*Consultants shall be included in the list of designated employees and shall disclose,
pursuant to the broadest disclosure category in the Code, subject to the following
limitations:
The City Manager or Agency’s Executive Director may determine in writing that a
particular consultant, although a “designated position,” is hired to perform a range of
duties that is limited in scope and thus is not required to fully comply with the disclosure
requirements described in this section. Such written determination shall include a
description of the consultant’s duties and, based upon that description, a statement of
the extent of disclosure requirements. The City Manager/Executive Director’s
determination is a public record and shall be retained for public inspection in the same
manner and location as this conflict of interest code.
CONSULTANTS
Commission Regulation § 18700 defines “consultant” as an individual who,
pursuant to a contract with a state or local government agency:
A.Makes a governmental decision whether to:
a.Approve a rate, rule or regulation;
b.Adopt or enforce a law;
c.Issue, deny, suspend, or revoke any permit, license, application,
certificate, approval, order or similar authorization or entitlement;
3.B.d
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d.Authorize the agency to enter into, modify, or renew a contract which
requires agency approval;
e.Grant agency approval to a contract which requires agency approval
and in which the agency is a party or to the specifications for such a
contract;
f.Grant agency approval to a plan, design, report, study or similar item;
g.Adopt or grant agency approval of policies, standards or guidelines for
the agency or for any subdivision thereof; or
B.Serves in a staff capacity with the agency and that capacity performs the
same or substantially all the same duties for the agency that would otherwise
be performed by an individual holding a position specified in the agency’s
Conflict-of-Interest Code.
3.B.d
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APPENDIX “B”
RESOLUTION NO. 2012-
APPENDIX OF DISCLOSURE CATEGORIES
CATEGORY
1.Full Disclosure –All interests in real property as well as investments, business
positions and sources of income, including gifts, loans and travel payments.
2.Full Disclosure –(excluding interests in real property) –Investments and business
positions and sources of income, including gifts, loans and travel payments.
3.Interests in Real Property –Interests in real property located in the City, including
property located within a two mile radius of any property owned or used by the City.
4.General Contracting –Investments, business positions and of income, including
gifts, loans and travel payments from sources that provide leased facilities, goods,
equipment, vehicles, machinery or services, including training or consulting services,
of the type utilized by the city.
3.B.d
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● OCTOBER 9, 2012
Council Chambers Special Meeting 4:30 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1 Updated 10/18/2012 11:30 AM
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community Redevelopment
Agency
Pledge of Allegiance - Led by Mike Arreguin, Burrtec Waste Industries, Inc.
Attendee Name Title Status Arrived
Walt Stanckiewitz Mayor Present
Lee Ann Garcia Mayor Pro Tem Present
Darcy McNaboe Councilwoman Present
Bernardo Sandoval Councilman Present
Gene Hays Councilman Absent
Betsy Adams City Manager Present
Richard Shields Community Development Director Present
Tracey Martinez City Clerk Present
Richard Adams City Attorney Present
1.PUBLIC COMMENT
2.NEW BUSINESS
A.Workshop on Waste Delivery Agreement (WDA) Alternatives
A workshop was held to receive information on Waste Delivery Agreement (WDA) alternatives. This was
for information only and no formal action was taken.
Michael Arreguin, Burrtec Waste Industries, Inc.
Gave a presentation on the following items:
State of California Solid Waste Mandates including - AB939 and AB341
City of Grand Terrace Waste Disposal and Processing Services - Burrtec Waste Industries and the San
Bernardino County Landfill System
Regional Solid Waste Issues
Waste Delivery Options
Local Waste Disposal/Processing Facilities
He also gave an overview of an alternative for solid waste processing for the City of Grand Terrace that
can be provided by Burrtec.
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, October 9, 2012, at 6:00 PM.
3.C
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Minutes Grand Terrace City Council October 9, 2012
City of Grand Terrace Page 2 Updated 10/18/2012 11:30 AM
_________________________________
Mayor of the City of Grand Terrace
_________________________________
City Clerk of the City of Grand Terrace
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● OCTOBER 9, 2012
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1 Updated 10/18/2012 6:40 PM
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community Redevelopment
Agency
Invocation - Pastor Andy McRae, Azure Hills Seventh-Day Adventist Church
Pledge of Allegiance - Led by Rick McClintock, San Bernardino County Fire
Attendee Name Title Status Arrived
Walt Stanckiewitz Mayor Present
Lee Ann Garcia Mayor Pro Tem Present
Darcy McNaboe Councilwoman Present
Bernardo Sandoval Councilman Present
Gene Hays Councilman Present
Betsy Adams City Manager Present
Bernie Simon Finance Director Present
Richard Shields Community Development Director Present
Tracey Martinez City Clerk Present
Richard Adams City Attorney Present
Manny Mendoza San Bernardino County Sheriff's Department Present
Ed Finneran San Bernardino County Sheriff's Department Present
Rick McClintock San Bernardino County Fire Department Present
1.ITEMS TO DELETE
2.SPECIAL PRESENTATIONS
A.Grand Terrace High School Update - Angie Dischinger, Principal
Gave an update on Grand Terrace High School and some of the programs and goals that they have. She
thanked the Sheriff's Department for all of their support on campus. She indicated that she would like to
have students come to a Council Meeting at the first of the year to give an update. She announced that
the Titan's will be playing Colton High School and encouraged the community to come out and support
the team.
3.CONSENT CALENDAR
RESULT:APPROVED [UNANIMOUS]
MOVER:Lee Ann Garcia, Mayor Pro Tem
SECONDER:Darcy McNaboe, Councilwoman
AYES:Stanckiewitz, Garcia, McNaboe, Sandoval, Hays
A.Waive Full Reading of Full Ordinances on Agenda
3.D
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Minutes Grand Terrace City Council October 9, 2012
City of Grand Terrace Page 2 Updated 10/18/2012 6:40 PM
B.Approval of Minutes – Regular Meeting – 09/25/2012
C.San Bernardino Associated Governments, (SANBAG) Stimulus Program Funds Change Order No. 1
D.Accept the Historical and Cultural Activities Committee Minutes of June 4, 2012
E.Accept the Emergency Operations Committee Minutes of July 3, 2012 and August 7, 2012
F.Accept the Community Emergency Response Team Executive Committee Minutes of June 6, 2012, July
26, 2012 and August 7, 2012
H.Approval of Check Register No. 10-09-2012
ITEM REMOVED FROM THE AGENDA
G.Resignation of Matthew Addington from the Planning Commission
RESULT:APPROVED [UNANIMOUS]
MOVER:Darcy McNaboe, Councilwoman
SECONDER:Lee Ann Garcia, Mayor Pro Tem
AYES:Stanckiewitz, Garcia, McNaboe, Sandoval, Hays
4.PUBLIC COMMENT
Reuben Martinez
Has lived in Grand Terrace for approximately a year. He expressed his concern with the widening of
Michigan Street. When he purchased his home they were told that the street would be widened for
sidewalks only. He requested that the Council contemplate the Commerce Way alternative. He hasn't
received any updates on the project recently but will be supporting his neighbors.
Richard Shields, Community Development Director
Responded that there are several meetings that have been scheduled to inform residents in the area the
types of improvements that may be considered and will give residents the types of impacts that they may
see to their property.
City Manager Betsy Adams
Indicated that a copy of the Staff Report that was provided to the Council will be given to Mr. Martinez.
Jefffrey McConnell
Reported that a student at the high school is in need of a second wheel chair that can be kept at the
school. Anyone that has one to donate should contact any member of the Lion's Club.
Hayward Robinson, Junior All American Football and Cheer
Expressed his concerns with field issues and lighting. He indicated that he has been working with staff
member Matt Wirz on the sharing of fields with soccer. He has been told that soccer does not agree with
the proposed plan of the sharing of the fields and expressed his frustration with the field issues. He
indicated that they only have four weeks left in the season and would hope that something could be
worked out.
Community Development Director Richard Shields
3.D
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Minutes Grand Terrace City Council October 9, 2012
City of Grand Terrace Page 3 Updated 10/18/2012 6:40 PM
Stated that Matt Wirz has been working on this issue for a few weeks now and that he came up with a
plan but it needed permission from soccer, because they already have an agreement for the fields.
Soccer did not agree with the plan. Soccer offered another solution that would require some changes to
the practice schedule which would give them more time of lighted fields.
Leticia Robinson
Expressed her concern with the field issues. She indicated that they are only allowed to practice so many
hours/days per week. She said that it seems clear that soccer takes precedence.
5.COUNCIL REPORTS
Councilmember Bernardo Sandoval
Indicated that there is a lot of sensitivity at the school district with regard to the facilities. There was a
massive vandalism from one of the leagues at Colton High School, which is what prompted the fee
schedule for all of the leagues. There is a hyper-sensitivity for the use of the facilities. He feels that
having lights on the front fields would be the simple answer. He announced that Grand Terrace High
School plays Colton High School on Friday and encouraged everyone to come out and show their
support.
Councilmember Gene Hays
He feels that youth football is important, he feels that it drives most high school athletic programs. He
stated that mobile lights could be an option. He feels that something needs to be done about this issue.
He feels that all sports are equal.
Councilmember Darcy McNaboe
Reported that the Grand Terrace Lion's Club donated $625.00 to the Grand Terrace High School. She
indicated that the Club has $3,250 each year for grants and encouraged the clubs on the campus to
apply. She reported that some young men were arrested in connection with the setting off of explosive
devices in various neighborhoods in town. She witnessed some of the arrests as they took place and
expressed her appreciation to the Sheriff's deputies for taking their jobs seriously when incidents like this
arise. They were vigilant in tracking down those who they believed were responsible. She commended
Deputy Patton for his professionalism in his interaction with the suspects he was arresting, explaining to
them very calmly and clearly why they were being arrested. His communication with respectful and
professional as he remained focused. She indicated that those viewing the Council Meetings are having
a hard time hearing those who do not speak into the microphones as well as those in the audience that
do not come to the podium to speak and that those at home do not get the benefit of what is being said.
Mayor Pro Tem Lee Ann Garcia
Stated that she is hopeful that staff will be able to come up with a solution for football. She feels that it is
good news that the Lion's Club is able to award grants. She reported that the Halloween Festival will be
held on October 31, 2012, from 5:30 to 8:00 p.m. and encouraged everyone to attend. The Annual
County Fair will be held on November 3, 2012. She attended the Omnitrans Meeting where the SBX
Project was discussed. It will run from Cal State San Bernardino to the Veteran's Hospital. She met with
the Engineer on the Michigan Street project to discuss the different issues that they may face. She is
looking forward to the Walgreens grand opening on October 27, 2012. She reported that the Lion's Club
will hold their Pancake Breakfast on October 21, 2012.
Mayor Walt Stanckiewitz
Stated that the SBX Project turned out to be a bigger undertaking than they thought. They are $38 billion
over budget. He announced that Senator Dutton will be celebrating his birthday in Grand Terrace on
October 13, 2012, from 9:30 a.m. to 4:00 p.m. at Stater Bros.
3.D
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Minutes Grand Terrace City Council October 9, 2012
City of Grand Terrace Page 4 Updated 10/18/2012 6:40 PM
6.PUBLIC HEARINGS
7.UNFINISHED BUSINESS
8.NEW BUSINESS
9.CLOSED SESSION
The Council met in Closed Session to discuss significant exposure to Litigation pursuant to Government
Code 54956.9(b) and reported that the Council voted to approve a Tolling Agreement between the City of
Grand Terrace and the City of Colton and authorized the City Manager to execute said agreement. The
Council also discussed employee negotiations pursuant to Government Code 54957.6 and provided
direction to the City Manager.
A.Conference with Legal Counsel - Significant Exposure to Litigation Pursuant to Government Code
54956.9 (b) - One Potential Case
B.Employee Negotiations - Labor Negotiations Pursuant to Government Code 54957.6 City Labor
Negotiator - Betsy Adams, City Manager - Negotiated With - All Unrepresented Employees
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, October 23, 2012 at 6:00 PM.
_________________________________
Mayor of the City of Grand Terrace
_________________________________
City Clerk of the City of Grand Terrace
3.D
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● OCTOBER 16, 2012
Council Chambers Special Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1 Updated 10/18/2012 11:26 AM
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community Redevelopment
Agency
Invocation - Councilmember Bernardo Sandoval
Pledge of Allegiance - Led by Councilmember Darcy McNaboe
Attendee Name Title Status Arrived
Walt Stanckiewitz Mayor Present
Lee Ann Garcia Mayor Pro Tem Present
Darcy McNaboe Councilwoman Present
Bernardo Sandoval Councilman Present
Gene Hays Councilman Present
Betsy Adams City Manager Present
Tracey Martinez City Clerk Present
1.PUBLIC COMMENT
2.CLOSED SESSION
The Council met in Closed Session to discuss the Performance Evaluation of the City Manager, pursuant
to Government Code 54957 (B), the evaluation was completed to include the City Manager's responses
and the next step will be to develop the FY 2012/2013 priorities. The Council also discussed significant
exposure to litigation, pursuant to Government Code 54956.9 (b) - one potential case. Council received a
briefing from the City Manager and the City Attorney and there was no reportable action taken.
A.Public Employees Performance Evaluation Pursuant to Government Code Section 54957 (B) Title: City
Manager
B.Conference with Legal Counsel - Significant Exposure to Litigation Pursuant to Government Code
54956.9(b) - One Potential Case
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, October 23, 2012, at 6:00 PM.
_________________________________
Mayor of the City of Grand Terrace
_________________________________
City Clerk of the City of Grand Terrace
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Minutes Grand Terrace City Council October 16, 2012
City of Grand Terrace Page 2 Updated 10/18/2012 11:26 AM
3.E
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AGENDA REPORT
MEETING DATE:October 23, 2012 Council Item
TITLE:Five Year Capital Project Needs Analysis for FY 2013-2014
through 2017-2018
PRESENTED BY:Richard Shields, Community Development Director
RECOMMENDATION:Approve a Five Year Measure I, Capital Project Needs
Analysis, for Fiscal Year 2013-2014 through 2017-2018.
Approve Development Mitigation Annual Report for Fiscal
Year 2011-2012, and Adopt Resolution No. 2012- , setting
forth a Five Year Capital Project Needs Analysis.
BACKGROUND:
San Bernardino County voters approved passage of Measure I, in November of 2004
authorizing San Bernardino Associated Governments, (SANBAG) acting as the San
Bernardino County Transportation Authority, to impose a one-half of one-percent retail
transactions and use tax applicable in the incorporated and unincorporated territory of
the County of San Bernardino.
The Measure I Strategic Plan requires local jurisdictions to annually adopt a Five-Year
Capital Project Needs Analysis (CPNA), which documents project needs by fiscal year
and includes the anticipated funding sources, funding amounts and project phasing
where appropriate. The CPNA also identifies development mitigation fair share funds
that the local agency is responsible to contribute in order to be eligible for Measure I
funding for projects included in the CPNA.
CPNAs for Valley jurisdictions include projects for the Measure I Valley Freeway
Interchange and Major Street Programs. The CPNA must be adopted by action of City
Council and forwarded to SANBAG by October 31, 2012.SANBAG staff will use these
submittal's, along with similar information from SANBAG departments, in a cash-flow
analysis. A recommendation for apportionment to programs and allocation to projects
will be considered by SANBAG policy committees in early 2013.
The Development Mitigation Annual Report is one of the ongoing requirements of the
SANBAG Mitigation Program and the Congestion Management Program. The report
requires each jurisdiction to provide information on development activity and the
expenditure of development mitigation funds on projects contained in the Nexus Study
over the past fiscal year. The report covers development activity and expenditures for
the fiscal year ending June 30, 2012.
DISCUSSION:
Measure I revenue can only be used for transportation improvement and traffic
management programs authorized in the Expenditure Plans set forth in Ordinance No.
3.F
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04-01 and Ordinance 89-1 of the Authority. The Strategic Plan and Expenditure Plan
require each local jurisdiction applying for revenue from the Valley Major Street and
Freeway Interchange Programs to annually adopt and update a Five-Year Capital
Project Needs Analysis.
The CPNA as recommended identifies one project in the City where these funds would
improve traffic management, subject to the projected availability of funds: Improve
Michigan Street from Commerce Way to Main Street. The Master Agreement for this
project was approved by the City Council in May 2010.
FISCAL IMPACT:
Under this five-year plan the City is proposing to commit $477,080 from its development
impact fees (arterial improvements) account over the five-year period including FY
2012-13 through FY 2016-17 in order to advance the design and construction of the
Michigan Street major circulation improvement project. The City will receive $721,300 in
Measure I funds for this project. The CPNA is a capital improvement plan showing how
the City and Measure I funds are going to be used over a five-year period.
The CPNA is a planning document, updated annually, and does not obligate either the
City or SANBAG to expend funds. If development impact fee revenues are not
generated at the anticipated pace, the City’s plan can be scaled back accordingly.
Should additional funding become available or City priorities change in the future, the
City’s CPNA can be revised with subsequent updates.
ATTACHMENTS:
·2012 CPNA Resolution
·2012 CPNA FY 13-14 to 17-18 Project 1
·Development Mitigation Report 2012
APPROVALS:
Richard Shields Completed 10/18/2012 6:35 AM
Finance Completed 10/18/2012 8:10 AM
City Attorney Completed 10/18/2012 12:48 PM
City Manager Completed 10/18/2012 1:06 PM
City Council Pending
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RESOLUTION NO.2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GRAND TERRACE, STATE OF CALIFORNIA, ADOPTING THE
FIVE YEAR CAPITAL PROJECT NEEDS ANALYSIS FOR
FISCAL YEAR 2013-14 THROUGH 2017-18
WHEREAS,San Bernardino County voters approved passage of Measure I,in
November 2004 authorizing San Bernardino Associated Governments, acting as
the San Bernardino County Transportation Authority, to impose a one-half of one
percent retail transactions and use tax applicable in the incorporated and
unincorporated territory of the County of San Bernardino;and
WHEREAS,revenue from the tax can only be used for transportation
improvement and traffic management programs authorized in the Expenditure
Plans set forth in Ordinance No. 04-1 of the Authority;and
WHEREAS,the Strategic Plan requires each local jurisdiction applying for
revenue from the Valley Major Street and Freeway Interchange Programs to
annually adopt and update a Five-Year Capital Project Needs Analysis;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Grand Terrace, State of California, hereby adopts the Measure I,Five Year
Capital Project Needs Analysis for FY 2013-14 through 2017-18, a copy of which
is attached to this resolution.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the 23rd day of October, 2012.
________________________________
Mayor of the City of Grand Terrace
and of the City Council thereof.
ATTEST:
________________________________
City Clerk of the City of Grand Terrace
3.F.a
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Project Information Phase Funding PRIOR* FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18
PA&ED
Total Cost:
Fund Type:DEV FEE $19.50
MI MAJ ST $29.20
Other: ______
Total Project Cost:PS&E
$3,353 Total Cost:
Fund Type:DEV FEE $83.52
Total Measure I Request:MI MAJ ST $125.28
$333.30
Other: ______
ROW
Total Cost:
Fund Type:DEV FEE
Comments:MI MAJ ST
Other: ______
CONST
Total Cost:
Fund Type:DEV FEE $36.40 $81.60 $83.40 $85.34 $87.32
MI MAJ ST $55.22 $123.60 $126.40 $129.30 $132.30
Other: ______
*Prior includes any FY 2011-2012 allocation
Updated total project cost is
estimated at $1,264.5
Capital Project Needs Analysis
City of Grand Terrace
Valley Arterial Sub-Program
(2012 dollars, in $1'000s - SANBAG will apply escalation factors, by year)
Widen Michigan Ave from
Commerce Way to Main St.
2011 CPNA FY 11-12 to 16-17 - CPNA Art Project 1 3.
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Attachment: 2012 CPNA FY 13-14 to 17-18 Project 1 (1145 : 2012 Capital Project Needs Analysis)
ANNUAL REPORT FOR THE SANBAG DEVELOPMENT MITIGATION PROGRAM
Fiscal Year 2011-2012
Name of Local Jurisdiction: City of Grand Terrace
Person Completing the Report: Craig S Neustaedter
Phone No.: 909-263-0383
E-mail Address: craig@tepsocal.com
Date Report Completed: 10/10/12
Quantity of Development Permitted and Fees Received
Devel. Type Quantity Fee Per Unit
Fee Dollars
Received
Single Family DUs 0 -$
Multi-Family DUs 0 -$
Office (1000 sq. ft.) 0 -$
Retail (1000 sq. ft.) 10 *
High Cube Whse (1000 sq. ft.) 0 -$
Other industrial/Whse (1000 sq. ft.) 0 -$
Other (list type and quantity)-$
Other (list type and quantity)-$
Other (list type and quantity)-$
-$
Total Fee Dollars Received -$
Dollars from Other Development-Related Sources -$
Total Development Contributions Received -$
Percentage of Dollars Assigned to Regional Imprvmnts 0%
* $ 175,000 in street improvements received in lieu of fees.
Regional Projects on Which Fee Dollars Have Been Expended:
Fiscal Year 2011-2012 Expenditures Cumulative Expenditures for Project
Description of Project (Location and nature of project, type
of expenditure, and project limits)
Fund Source/
Type
Engineering/
Environmental Right-of-Way Construction
Engineering/
Environmental Right-of-Way Construction
Project 1 Fee 29190 29190
Widen Michigan from Commerce Way to Main Street: 2 to 4 lanes Reg. Meas. I
Local Meas. I
Federal
State
Other Local
Project 2 Fee
Reg. Meas. I
Local Meas. I
Federal
State
Other Local
Project 3 Fee
Reg. Meas. I
Local Meas. I
Federal
State
Other Local
Total 29190 29190
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Attachment: Development Mitigation Report 2012 (1145 : 2012 Capital Project Needs Analysis)
AGENDA REPORT
MEETING DATE:October 23, 2012 Council Item
TITLE:Adopt Resolution Authorizing Finance Records Destruction
Request
PRESENTED BY:Bernie Simon, Finance Director
RECOMMENDATION:Adopt Resolution Authorizing Finance Records Destruction
BACKGROUND:
Finance retains records in accordance with an adopted records retention schedule. The
records retention schedule identifies the records that must be maintained and how long
the records will be kept. It is not practical to retain all records due to the volume mass
and the cost to retain records.
DISCUSSION:
The Finance Department recently organized its records and reviewed them against the
records retention schedule. Staff came up with a list of old records which are being
proposed for destruction.The majority of the records are accounts payable vouchers
and invoices. A list of the records to be destroyed is attached and includes a
description of the records, minimum retention years per the approved retention
schedule and the original projected destroy date. In addition, a copy of the Finance
records retention schedule is attached for your information.
Previously, Staff destroyed records on the retention schedule with the approval of the
City Attorney. After discussion with the City Manager and new City Attorney, it was
decided that the approval for records destruction should go to the City Council in
addition to the City Attorney for approval in accordance with government code section
34090.
FISCAL IMPACT:
There is no fiscal impact.
ATTACHMENTS:
·Latest Retention Schedule-Finance Only
·Finance Destroy List 10-23-12
·2012 10-23 Records Destruction Resolution
APPROVALS:
Bernie Simon Completed 10/18/2012 3:32 PM
Finance Completed 10/18/2012 3:33 PM
City Attorney Completed 10/18/2012 4:01 PM
3.G
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City Manager Completed 10/18/2012 4:09 PM
City Council Pending
3.G
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Finance Records
Destruction List - October 15, 2012
Box
Number CONTENTS
Minimum
Retention Projected
Years Destroy Date
63 CLOSED BUSINESS LICENSES 7 2008
77 PAYROLL TIMESHEETS FY79-80 20 2007
156 PAYROLL JOURNALS FY 94 7 2004
225 ACCOUNTS PAYABLE FY 2000-2001 F-MCI 5 2009
230 MISC. FINANCE FILE CHILD CARE STATEMENTS & MISC BUDGET PREP 7 2009
232 FY 2002-2003 PURCHASE ORDER POSTINGS 7 2009
237 ACCOUNTS PAYABLES 2001-2002 P-SCE 5 2009
240 COMPUTER CHECKS 8/200-5/2002 & W-9S 7 2009
241 ACCOUNTS PAYABLES 2003 - 2004 JULY - OCTOBER 9 5 2010
242 ACCOUNTS PAYABLES 2003 - 2004 OCTOBER 23 - DECEMBER 5 2010
243 ACCOUNTS PAYABLES 2003 - 2004 JANUARY - MARCH 5 2010
244 ACCOUNTS PAYABLES 2003 - 2004 APRIL - MAY 5 2010
245 ACCOUNTS PAYABLES 2003-2004 JUNE 5 2010
250*ACCOUNTS PAYABLES 2005 - 2006 JULY 2005 - SEPTEMBER 2005 5 2012
251*ACCOUNTS PAYABLES 2005 - 2006 OCTOBER 2005 - DECEMBER 2005 5 2012
252*ACCOUNTS PAYABLES 2005 - 2006 JANUARY 2006 - MARCH 2006 5 2012
253*ACCOUNTS PAYABLES 2005 - 2006 APRIL 2006 - JUNE 2006 5 2012
254*ACCOUNTS PAYABLES 2005 - 2006 JUNE 30, 2006 5 2012
255 CASH RECEIPTS - 2005 7 2010
256 ACCOUNTS PAYABLES 2004 - 2005 JULY - SEPTEMBER 2004 5 2011
257 ACCOUNTS PAYABLES 2004 - 2005 OCTOBER - NOVEMBER 2004 5 2011
258 ACCOUNTS PAYABLES 2004 - 2005 DECEMBER - FEBRUARY 2005 5 2011
259 ACCOUNTS PAYABLES 2004 - 2005 MARCH - APRIL 14, 2005 5 2011
260 ACCOUNTS PAYABLES 2004 -2005 APRIL 28 - JUNE 2005 5 2011
261
ACCOUNTS PAYABLES 2004 - 2005 YEAR END 2005 / 2001-2006 TRAVEL /
EXPENSE REPORTS 5 2011
262 CASH RECEIPTS - JANUARY 2006 - JUNE 2006 7 2009
A FY 03-05 TOW AND ACCIDENT REPORTS 7 2007
B FY 2002-2004 VOUCHERS AND CHECK POSTING LISTS 5 2011
C FY 2002-2004 VOUCHERS AND CHECK POSTING LISTS 5 2011
D FY 2002-2004 VOUCHERS AND CHECK POSTING LISTS 5 2011
F
MISC: FY 02003-2004 PURCHASE ORDERS AND CHANGE ORDERS,
6/30/99 TRUSTEE STATEMENTS & DATA TIX DISMISSED/CONTESTED 94-
2001 7 2011
G SEWER PAYMENTS 95,96,97,98,99,01 & TRUSTEE STATEMENTS 99 7
H TRUSTEE STATEMENTS 92, 93, 94, 96, 98, 99,2000 ,2003 7 2010
I
TRUSTEE STATEMENTS 97,98, 2001-2003 & ADP SUMMARY REPORTS
2002; EMPLOYEE LEDGER 99, 2000, 2005 7 2012
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RESOLUTION NO.
A RESOLUTION OF THE CITY OF GRAND TERRACE APPROVING
THE DESTRUCTION OF CERTAIN CITY RECORDS
WHEREAS,Government Code Section 34090 provides for and authorizes, except
as specifically therein exempted, the destruction of certain City records, documents,
instruments, books, or papers after same are no longer required, with the written consent of
the City Attorney and approval of the City Council; and
WHEREAS, City Staff has determined that the following described records in the
Finance Department are no longer required:
63 CLOSED BUSINESS LICENSES
77 PAYROLL TIMESHEETS FY79-80
156 PAYROLL JOURNALS FY 94
225 ACCOUNTS PAYABLE FY 2000-2001 F-MCI
230
MISC. FINANCE FILE CHILD CARE STATEMENTS & MISC BUDGET
PREP
232 FY 2002-2003 PURCHASE ORDER POSTINGS
237 ACCOUNTS PAYABLES 2001-2002 P-SCE
240 COMPUTER CHECKS 8/200-5/2002 & W-9S
241 ACCOUNTS PAYABLES 2003 -2004 JULY -OCTOBER 9
242 ACCOUNTS PAYABLES 2003 -2004 OCTOBER 23 -DECEMBER
243 ACCOUNTS PAYABLES 2003 -2004 JANUARY -MARCH
244 ACCOUNTS PAYABLES 2003 -2004 APRIL -MAY
245 ACCOUNTS PAYABLES 2003-2004 JUNE
250*ACCOUNTS PAYABLES 2005 -2006 JULY 2005 -SEPTEMBER 2005
251*ACCOUNTS PAYABLES 2005 -2006 OCTOBER 2005 -DECEMBER 2005
252*ACCOUNTS PAYABLES 2005 -2006 JANUARY 2006 -MARCH 2006
253*ACCOUNTS PAYABLES 2005 -2006 APRIL 2006 -JUNE 2006
254*ACCOUNTS PAYABLES 2005 -2006 JUNE 30, 2006
255 CASH RECEIPTS -2005
256 ACCOUNTS PAYABLES 2004 -2005 JULY -SEPTEMBER 2004
257 ACCOUNTS PAYABLES 2004 -2005 OCTOBER -NOVEMBER 2004
258 ACCOUNTS PAYABLES 2004 -2005 DECEMBER -FEBRUARY 2005
259 ACCOUNTS PAYABLES 2004 -2005 MARCH -APRIL 14, 2005
260 ACCOUNTS PAYABLES 2004 -2005 APRIL 28 -JUNE 2005
261
ACCOUNTS PAYABLES 2004 -2005 YEAR END 2005 / 2001-2006 TRAVEL /
EXPENSE REPORTS
262 CASH RECEIPTS -JANUARY 2006 -JUNE 2006
A FY 03-05 TOW AND ACCIDENT REPORTS
B FY 2002-2004 VOUCHERS AND CHECK POSTING LISTS
C FY 2002-2004 VOUCHERS AND CHECK POSTING LISTS
D FY 2002-2004 VOUCHERS AND CHECK POSTING LISTS
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F
MISC: FY 02003-2004 PURCHASE ORDERS AND CHANGE ORDERS,
6/30/99 TRUSTEE STATEMENTS & DATA TIX DISMISSED/CONTESTED
94-2001
G SEWER PAYMENTS 95,96,97,98,99,01 & TRUSTEE STATEMENTS 99
H TRUSTEE STATEMENTS 92, 93, 94, 96, 98, 99,2000 ,2003
I
TRUSTEE STATEMENTS 97,98, 2001-2003 & ADP SUMMARY
REPORTS 2002; EMPLOYEE LEDGER 99, 2000, 2005
WHEREAS,the City Attorney has given his written consent to the destruction
thereof;
NOW THEREFORE, THE CITY OF GRAND TERRACE DOES RESOLVE,
DETERMINE, FIND AND ORDER AS FOLLOWS:
Approval is hereby granted to City Staff, to destroy the records described
herein above.
PASSED APPROVED AND ADOPTED this 23rd day of October,2012 by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Walt Stanckiewitz, Mayor
ATTEST:
Tracey R. Martinez, City Clerk
As City Attorney of the City of Grand Terrace, I hereby consent to the destruction of the City
records described in the above resolution.
City Attorney
Richard L. Adams II, City Attorney
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AGENDA REPORT
MEETING DATE:October 23, 2012 Council Item
TITLE:Approval of Check Register No. 10-23-2012
PRESENTED BY:Bernie Simon, Finance Director
RECOMMENDATION:Approve Attached Check Register, which includes the
Warrant Register Account Index and Voucher Listings for FY
2012-2013, as Submitted
BACKGROUND:
The Check Register for October 23,2012 is presented in accordance with Government
Code §37202.
The attached index to the warrant register is a guideline account list only and is not
intended to replace the voluminous list of accounts used by the City and Successor
Agency CRA. Expenditure account number formats are XX-XXX-XXX [Fund-Depart-
General Account]. Expenditures may be made from trust/agency accounts (fund 23-
xxx-) or temporary clearing accounts which do not have budgetary considerations.
A total of $230,221.36 in accounts payable checks was issued during the period for
services, reimbursements, supplies and contracts and are detailed in the attached
Check Register sections. Payroll costs for the period amounted to $56,197.22 and are
summarized below.
Some of the non-routine items include:
68594 Scholastic Book
Fairs
Child Care Book Fair Fund-raiser $778.53
68596 Northwest
Distributors
Pumpkin Patch Event at Child Care $351.50
68605 Ace Weed
Abatement
Weed Abatement 275-234-48 through
275-234-68
$414.00
68621 Government
Staffing Svcs
Temp staffing for Senior Account Tech
9/24/12-10/4/12
$2,520.00
68622 Hershey
Business Product
Install Software/Troubleshooting $210.00
68629 Republic ITS Removed Recalls at Mt Vernon & Barton
Road
$201.58
Some the larger items include:
68607 Advantage
Unlimited Envir.
Re-striping various crosswalk locations $4,760.00
68609 Babcock
Laboratories Inc
Waste Water Testing $7,600.00
68612 City of Colton November Advance for Waste Water
Treatment
$98,500.00
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68633 S.B. Co. Fire
Dept
Fire Station 23 ALS Equipment &
Supplies
$37,145.00
Payroll costs processed for period ending October 23, 2012:
Date Period Payroll and payroll costs
10/12/12 Biweekly $56,197.92
FISCAL IMPACT:
All disbursements are made in accordance with the adopted budget for FY 2012-13.
ATTACHMENTS:
·Warrant Register Account Index
·Check Register 10/23/12
APPROVALS:
Bernie Simon Completed 10/17/2012 11:24 AM
Finance Completed 10/17/2012 11:24 AM
City Attorney Completed 10/18/2012 1:16 PM
City Manager Completed 10/18/2012 1:18 PM
City Council Pending
3.H
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City of Grand Terrace
Warrant Register Index
FD No.Fund Name Dept No.Department Name General Account Numbers
10 GENERAL FUND 110 CITY COUNCIL 110 SALARIES/WAGES
11 STREET FUND 120 CITY MANAGER 139 EMPLOYEES' BENEFIT PLAN
12 STORM DRAIN FUND 125 CITY CLERK 140 RETIREMENT
13 PARK FUND 140 FINANCE 142 HEALTH/LIFE INSURANCE
14 AB 3229 COPS FUND 160 CITY ATTORNEY 143 WORKERS' COMPENSATION
15 AIR QUALITY IMPROVEMENT FUND 172 BUILDING & SAFETY 138/141 MEDICARE / SUI
16 GAS TAX FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE
17 TRAFFIC SAFETY FUND/ TDA FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITAL FURN/SMALL TOOLS
19 FACILITIES DEVELOPMENT FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP
20 MEASURE I FUND 190 GENERAL GOVERNMENT (NON-DEPT) 230 ADVERTISING
21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 235 COMMUNICATIONS
22 COMMUNITY DEVELOPMENT BLOCK GRANT 370 COMMUNITY & ECONOMIC DEV 238-239 UTILITIES
26 LSCPG/ LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 240-242 RENTS & LEASES
44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 245-246 MAINT BLDG GRNDS EQUIPMNT
46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 250-251 PROFESSIONAL SERVICES
47 BARTON RD. BRIDGE PROJECT 440 CHILD CARE 255-256 CONTRACTUAL SERVICES
32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 260 INSURANCE & SURETY BONDS
33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 265 MEMBERSHIPS & DUES
34 CRA-LOW & MOD HOUSING 801 PLANNING COMMISSION 268 TRAINING
802 CRIME PREVENTION UNIT 270 TRAVEL/CONFERENCES/MTGS
804 HISTORICAL & CULTURAL COMM. 272 FUEL & VEHICLE MAINTENANCE
805 SENIOR CITIZENS PROGRAM 570 WASTEWATER TREATMENT
807 PARKS & REC COMMITTEE 33-300 DEBT SERVICE
808 EMERGENCY OPERATIONS PROG. 7XX FACILITIES IMPRV (NO CIP)
700 COMPUTER-RELATED
701 VEHICLES & EQUIPMENT
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Attachment: Warrant Register Account Index (1153 : Check Register No. 10-23-2012)
10/16/2012
Voucher List
CITY OF GRAND TERRACE
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Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
68584 10/9/2012 011206 AUL 3121 TRUST PRend 09/28/12 Contributions for PRend 09/28/12
10-022-68-00 263.32
Total : 263.32
68585 10/9/2012 010693 ARROWHEAD UNITED WAY PRend09/28/12 Contributions for PRend 09/28/12
10-022-65-00 17.50
Total : 17.50
68586 10/9/2012 011196 FIDELITY SECURITY LIFE October 1746104 October Employee Paid Vision Insurance
10-022-61-00 135.00
Total : 135.00
68587 10/9/2012 010164 GREAT-WEST PR end 09/14 & 09/28Employee Deferred Compensation P/R
10-022-63-00 3,770.79
Total : 3,770.79
68588 10/9/2012 011092 METLIFE-GROUP BENEFITS October KM05736710October Employee/Dependent Dental
10-022-61-00 1,013.44
Total : 1,013.44
68589 10/10/2012 005702 PUBLIC EMPLOYEES' RETIREMENT Oct 100000013835131October PERS Health Insurance
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Voucher Date Vendor Invoice Description/Account Amount
68589 10/10/2012 (Continued)005702 PUBLIC EMPLOYEES' RETIREMENT
10-625-142-000-000 199.85
32-370-142-000-000 219.63
10-022-55-00 439.25
10-022-61-00 4,191.65
10-120-142-000-000 1,010.28
10-125-142-000-000 329.43
10-140-142-000-000 1,054.19
10-172-142-000-000 461.20
10-175-142-000-000 658.87
10-185-142-000-000 131.77
10-190-265-000-000 41.06
10-370-142-000-000 834.57
10-380-142-000-000 439.25
09-440-142-000-000 2,437.05
10-450-142-000-000 175.70
32-200-142-000-000 395.34
16-175-142-000-000 549.08
21-175-142-000-000 307.48
21-625-142-000-000 85.67
Total : 13,961.32
68590 10/11/2012 005702 PUBLIC EMPLOYEES' RETIREMENT PRend 9/28/12 Contributions for PERS PRend 9/28/12
10-022-62-00 15,566.79
Total : 15,566.79
68591 10/11/2012 006720 SO.CA.EDISON COMPANY Sept 2012 September Energy Usage
16-510-238-000-000 5,440.99
26-600-238-000-000 49.80
26-601-238-000-000 41.50
26-602-238-000-000 58.10
Total : 5,590.39
68592 10/11/2012 006730 SO.CA.GAS COMPANY Sept 2012 September Natural Gas/CNG Fuel
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Voucher Date Vendor Invoice Description/Account Amount
68592 10/11/2012 (Continued)006730 SO.CA.GAS COMPANY
10-190-238-000-000 31.17
10-805-238-000-000 61.40
09-440-238-000-000 45.43
09-440-272-000-000 2.60
10-175-272-000-000 7.80
10-185-272-000-000 2.60
Total : 151.00
68593 10/15/2012 001907 COSTCO #478 0478 11 0250 256 CHILD CARE SUPPLIES
09-440-220-000-000 300.00
09-440-220-000-000 157.61
Total : 457.61
68594 10/15/2012 006597 SCHOLASTIC BOOK FAIRS W3033232BF C.Care Book Fair Fund-raiser
23-200-14-00 778.53
Total : 778.53
68595 10/15/2012 010626 MONTES, MARIA 10092012 Reimbursement for Council Refreshments
10-190-220-000-000 70.32
Total : 70.32
68596 10/15/2012 010129 NORTHWEST DISTRIBUTORS 10092012 Pumpkin Patch Event at Child Care
23-200-14-00 351.50
Total : 351.50
68597 10/15/2012 011110 TIME WARNER CABLE Sep 844840...3825Sep/Oct Cable & Internet Service-Sr Cnt
10-805-238-000-000 58.91
Total : 58.91
68598 10/15/2012 011110 TIME WARNER CABLE Sep 844840...3817Sep/Oct Cable & Internet Service-Sr Cnt
10-805-238-000-000 58.91
Total : 58.91
68599 10/15/2012 011110 TIME WARNER CABLE Sep 844840...7245Sep/Oct Cable & Internet Service-Sr Cnt
10-805-238-000-000 121.28
Total : 121.28
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Voucher Date Vendor Invoice Description/Account Amount
68600 10/15/2012 011138 SPARKLETTS 9637116 100112 September Bottled Water
10-190-238-000-000 99.83
10-805-238-000-000 13.36
09-440-238-000-000 36.53
Total : 149.72
68601 10/15/2012 010664 SHELL FLEET MANAGEMENT 8000209687210 September Vehicle Fuel
10-175-272-000-000 377.26
Total : 377.26
68602 10/15/2012 010218 CHEVRON & TEXACO CARD SERVICES 35988244 September Vehicle Fuel
10-175-272-000-000 373.27
09-440-272-000-000 95.82
10-185-272-000-000 79.68
Total : 548.77
68603 10/15/2012 001213 AT & T October 2012 Sep/Oct Phones & Internet Service
10-450-235-000-000 46.92
10-805-235-000-000 164.22
10-808-235-000-000 97.27
09-440-235-000-000 400.18
10-190-235-000-000 532.08
Total : 1,240.67
68604 10/15/2012 003210 DEPT 32-2500233683 6035 3225 0023 3683MAINT SUPPLIES
09-440-245-000-000 152.31
10-450-245-000-000 7.49
10-808-210-000-000 17.16
Total : 176.96
68605 10/23/2012 011188 ACE WEED ABATEMENT, INC.121 Weed Abatement 275-231-48 through 66
10-450-245-000-000 414.00
Total : 414.00
68606 10/23/2012 001072 ADT SECURITY SERVICES 120623897-2nd Qtr2nd Qtr Senior Center Security
10-805-245-000-000 160.83
Total : 160.83
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Voucher List
CITY OF GRAND TERRACE
5
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Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
68607 10/23/2012 001071 ADVANTAGE UNLIMITED ENVIRON., SOLUTIONS INC.12904 Re-striping Various Crosswalk Locations
16-900-257-000-000 4,760.00
Total : 4,760.00
68608 10/23/2012 011238 AVRAM ELECTRIC 10042012 Difference in Change Order
10-195-720-000-000 330.40
Total : 330.40
68609 10/23/2012 011221 BABCOCK LABORATORIES, INC.BI21091-2492 Waste Water Testing
21-573-605-000-000 7,600.00
Total : 7,600.00
68610 10/23/2012 010867 CHAMPION FIRE SYSTEMS INC 26787 2nd Qtr City Hall Fire Alarm Monitoring
10-195-246-000-000 144.00
Total : 144.00
68611 10/23/2012 011031 CINTAS CORPORATION #150 150692613 C.Care Paper Goods & Supplies
09-440-228-000-000 141.29
150701634 C.Care Paper Goods & Supplies
09-440-228-000-000 223.07
Total : 364.36
68612 10/23/2012 001840 CITY OF COLTON Nov 2012 AdvanceNov Waste Water Treatment Advance
21-570-802-000-000 98,500.00
Total : 98,500.00
68613 10/23/2012 010866 CIVIC PLUS 102047 NOVEMBER WEBSITE HOSTING & MAINT.
10-125-250-000-000 671.82
Total : 671.82
68614 10/23/2012 011166 CORNERSTONE RECORDS MANAGEMENT 0191678 SEPTEMBER ARCHIVE TAPE STORAGE
10-140-250-000-000 56.65
10-380-250-000-000 56.65
Total : 113.30
68615 10/23/2012 001907 COSTCO #478 0478 11 0016 30 CHILD CARE SUPPLIES
09-440-220-000-000 75.00
09-440-220-000-000 40.44
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Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 115.44 68615 10/23/2012 001907 COSTCO #478
68616 10/23/2012 001950 DATA QUICK B1-2081531 September Subscription Services
10-370-250-000-000 87.00
10-380-250-000-000 43.50
Total : 130.50
68617 10/23/2012 002082 DISCOUNT SCHOOL SUPPLY D16598520001 CHILD CARE SUPPLIES
09-440-223-000-000 373.64
Total : 373.64
68618 10/23/2012 002740 FRUIT GROWERS SUPPLY 91110530 Maintenance Supplies-Chain saw parts
10-195-246-000-000 69.31
Total : 69.31
68619 10/23/2012 002901 G.T. AREA CHAMBER OF COMMERCE 7076-RDA SEPTEMBER CONSULTANT SRVS
32-370-255-000-000 860.00
Total : 860.00
68620 10/23/2012 002867 GOLDEN PROTECTIVE SERVICES 171913 RUBBER GLOVES/SUPPLIES
09-440-228-000-000 85.98
Total : 85.98
68621 10/23/2012 011040 GOVERNMENT STAFFING SVCS INC 123479 Sr Acct Tech Temp 9/24/12 - 10/4/12
10-140-111-000-000 2,520.00
Total : 2,520.00
68622 10/23/2012 010944 HERSHEY BUSINESS PRODUCTS 108088 Install Software/Troubleshoot
10-125-246-000-000 105.00
10-370-210-000-000 105.00
Total : 210.00
68623 10/23/2012 010632 HIGH TECH SECURITY SYSTEMS 102034 November Security Camera Monitoring
10-195-247-000-000 20.00
10-450-246-000-000 60.00
Total : 80.00
68624 10/23/2012 011197 INDEPENDENT STATIONERS, INC.953316135 Toner Cartridge
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Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
68624 10/23/2012 (Continued)011197 INDEPENDENT STATIONERS, INC.
10-120-210-000-000 145.26
Total : 145.26
68625 10/23/2012 011235 IQM2 INC.3786 OCTOBER MINUTETRAQ MAINTENANCE
10-125-250-000-000 550.00
Total : 550.00
68626 10/23/2012 010773 KELLAR SWEEPING INC.7205 September Street Sweeping Services
16-900-254-000-000 4,200.00
Total : 4,200.00
68627 10/23/2012 005586 PETTY CASH 10112012 Replenish C.Care Petty Cash
09-440-220-000-000 7.17
09-440-221-000-000 43.28
09-440-228-000-000 103.79
09-440-272-000-000 21.96
Total : 176.20
68628 10/23/2012 005688 PROTECTION ONE 2588440 2ND QTR ALARM MONITORING
10-195-247-000-000 104.01
3020955 2ND QTR ALARM MONITORING
10-195-247-000-000 116.04
Total : 220.05
68629 10/23/2012 010171 REPUBLIC ITS INC RI-137407 Removed Recalls at Mt Vernon & Barton
16-510-255-000-000 201.58
Total : 201.58
68630 10/23/2012 006341 ROSENOW SPEVACEK GROUP INC.0028523 September Financial Services
33-140-250-000-000 3,700.00
Total : 3,700.00
68631 10/23/2012 006451 S.B. COUNTY ASSESSOR 105230 Updated Assessor Parcels Maps
10-172-220-000-000 14.50
Total : 14.50
68632 10/23/2012 006557 S.B. COUNTY DEPT. PUBLIC WORKS FC 032/13 2nd Qtr NPDES Flood Control Agreement
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Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
68632 10/23/2012 (Continued)006557 S.B. COUNTY DEPT. PUBLIC WORKS
10-625-220-000-000 7,157.50
21-625-220-000-000 3,067.50
Total : 10,225.00
68633 10/23/2012 006505 S.B. COUNTY FIRE DEPT GRT2014-SEP Fire Station 23 ALS Equipment & Supplies
23-302-95-00 37,145.00
Total : 37,145.00
68634 10/23/2012 006504 S.B. FIRE DEPT./HAZ.MATERIAL GT213CC 2nd Qtr Haz Waste Services
10-187-258-000-000 4,133.00
Total : 4,133.00
68635 10/23/2012 006898 SYSCO FOOD SERVICES OF L.A.210020444 1 C. CARE FOOD/SUPPLIES
09-440-220-000-000 757.94
Total : 757.94
68636 10/23/2012 007034 TRANSPORTATION ENGINEERING 1239 August Traffic Engineering Services
10-175-250-000-000 260.00
Total : 260.00
68637 10/23/2012 007220 UNDERGROUND SERVICE ALERT 920120293 September Dig Alert Tickets
16-900-220-000-000 46.50
Total : 46.50
68638 10/23/2012 007854 WESTERN EXTERMINATORS CO 670077 SEPTEMBER PEST CONTROL SERVICES
10-195-245-000-000 95.00
10-805-245-000-000 36.50
Total : 131.50
68639 10/23/2012 007920 WILLDAN 002-12625 August Plan Check & Inspection Services
10-172-250-000-000 4,155.00
002-12626 August Engineering Services
10-175-255-000-000 1,185.00
Total : 5,340.00
68640 10/23/2012 010864 WIRZ, MATT 10032012 Mileage Reimbursement-M. Wirz
21-175-271-000-000 76.59
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Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 76.59 68640 10/23/2012 010864 WIRZ, MATT
68641 10/23/2012 007987 XEROX CORPORATION 064187954 SEPTEMBER WC5755A XEROX COPIER LEASE
10-190-700-000-000 305.27
10-190-212-000-000 229.40
Total : 534.67
Bank total : 230,221.36 58 Vouchers for bank code :bofa
230,221.36Total vouchers :Vouchers in this report 58
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AGENDA REPORT
MEETING DATE:October 23, 2012 Council Item
TITLE:County of San Bernardino Appointment to the Oversight
Board of the Grand Terrace Successor Agency
PRESENTED BY:Tracey Martinez, City Clerk
RECOMMENDATION:Interview Applicant and Provide the City's recommendation
for the County of San Bernardino's appointment to the
Oversight Board of the Grand Terrace Successor Agency for
consideration by the County of San Bernardino Board of
Supervisors at its meeting of November 6, 2012.
BACKGROUND:
At their meeting of March 20, 2012, the City Council voted to recommend that the
County Board of Supervisors appoint Camille Sidoti to the Oversight Board of the Grand
Terrace Successor Agency. On March 27, 2012, the County Board of Supervisors
appointed Mrs. Sidoti to the Grand Terrace Oversight Board to fill the Public Seat. On
September 20, 2012, she submitted a letter of resignation due to a job relocation and
she is no longer able to attend the meetings. The Board of Supervisors accepted her
resignation on September 25, 2012.
DISCUSSION:
With the resignation of Camille Sidoti, the County is once again looking for
recommendations from the Council to fill the vacancy on the Oversight Board. Staff
advertised in the City News that a vacancy existed on the Oversight Board and that all
interested parties should complete an application no later than October 18, 2012. To
date we have received one application from Stacey West (Attachment A). Two
additional applications were given out, however, they have not been filed by the time
this staff report was prepared.
It is staff's recommendation to interview the one applicant and any others that may
submit their application prior to the October 23, 2012, City Council Meeting and forward
Council's recommendation to the County. This will allow us to keep on schedule with
the County's desire to have the Board of Supervisors make their appointment at their
November 6, 2012, meeting. It is important to note that under State Law on the
dissolution of redevelopment agencies, the Governor is allowed to fill any vacancy on
an oversight board if the appointing body of agency does not fill the vacancy within 60
days (in this case it would be the County of San Bernardino).
In the event that more than one individual is interested in becoming a member of the
Oversight Board, staff would recommend that council consider having an alternate list of
recommendations if an additional vacancy should arise.
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FISCAL IMPACT:
There is no fiscal impact with action taken by the Council on this item.
ATTACHMENTS:
·Attachment A
APPROVALS:
Tracey Martinez Completed 10/18/2012 1:28 PM
Finance Completed 10/18/2012 2:14 PM
City Attorney Completed 10/18/2012 3:16 PM
City Manager Completed 10/18/2012 3:25 PM
City Council Pending
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Oversight Board of the Successor Agency to the Grand Terrace
Community Redevelopment Agency
The County of San Bernardino has requested the Grand Terrace City Council to submit
recommendations to fill a County vacancy (Seat 2, At-Large, Maddy Act Appointment) on
the Oversight Board of Grand Terrace's Successor Agency.
If you are interested in being considered for recommendation by the City Council please
provided the information requested below.
Name: Sface:9 We sl
(First) ri act 1
Address:
Telephone Numbers:
Home ( ) Cell ( ) , Business ( )
Email Address:
1.The Oversight Board meets twice a month at 4:00 pm on Wednesday in the Grand
Terrace Council Chamber. Meetings typically last 90 minutes and require reading
the agenda packet in advance of the meeting.
Are you available for Oversight Board meetings on the designated day and time?
Yes r/ No
2.To serve as a County appointee to the Oversight Board for Grand Terrace you will
be required to comply with the County's Ethics Ordinance, complete State mandated
ethics training, take and Oath of Office, and disclose financial interests (Form 700).
Are you able to fulfill each of these requirements? / No
3.The purpose of the Oversight Board is to oversee the dissolution of Grand Terrace's
former redevelopment agency through June 30, 2016.
Are you able to serve on the Oversight Board for this time period? Yes / No
4.The County of San Bernardino desires not to have elected officials fill any of its
seats on the Oversight Board for Grand Terrace.
Do you plan to run for elected office prior to June 30, 2016? Yes
5.Describe your community and civic interests and activities. Please include how long
you have been a resident of Grand Terrace.
1
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6.Summarize your qualifications for appointment to the Oversight Board. Please
include education, experience, related licenses, etc.
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Thank you for your interest in serving as an appointee to one of the County seats on the
Oversight Board for Grand Terrace.
riECEIVED
oci 11 2012
711-Y OF GRAND TERRACE
CLERK'S DEPARTMENT
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AGENDA REPORT
MEETING DATE:October 23, 2012 Council & Successor Agency Item
TITLE:Treasurer's Report December 31, 2011
PRESENTED BY:Bernie Simon, Finance Director
RECOMMENDATION:Approve Treasurer's Report December 31, 2011
BACKGROUND:
The Treasurer’s Report of funds held as cash or invested by the City and the Successor
Agency to the Community Redevelopment Agency should be presented to the
governing body periodically.
DISCUSSION:
The purpose of the Treasurer’s Report is to provide the governing body with the
following information:
· Current cash position of the City and Successor Agency.
· Identify where all cash is held and, if invested, provide information regarding the
value, yield, and maturity.
· Show that there are sufficient cash resources to make economic commitments for
the next six months. One way the governing body can monitor the fiscal condition
of the City and the Successor Agency is to review the cash position. Common
benchmarks to do this compare the current quarter to the prior quarter and the
current quarter to the same quarter in the prior fiscal year. For the Treasurer’s
Report of December 31, 2011, the quarter summary would be compared to
September 30, 2011 and the annual summary would be compared to December
31, 2010. Information on the benefits of these two cash reporting comparison
periods is provided below:
· Quarterly change in cash position: Compares the cash position at the end of a
quarter to the end of the prior quarter. The cyclical nature of revenues to the City
and the Successor Agency versus the relatively constant nature of expenditures is
shown in a quarterly comparison. An example of this would be property tax
revenue of which the majority is received in December and May versus monthly
labor and utility costs. Generally, the cash position tends to decrease in the in first
and second quarter of a fiscal year and to increase in the third and fourth quarters.
One-time revenues such as bond proceeds may also be easier to highlight first in
a quarterly change report.
· Annual change in cash position: Compares the current cash position to the same
quarter in the prior year. This comparison smoothes out the cyclical nature of
revenues, expenditures paid once a year such as insurance and debt service, and
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one-time expenditures such as capital projects. An annual change report provides
a good view of the cash position trend.
The Treasurer’s Report indicates total cash and investments of $36,537,925 including
funds with fiscal agent at December 31, 2011. This represents an increase of $773,442
in cash and investments over the previous quarter. However, compared to a year ago
December 31, 2010 and excluding bond proceeds of $17,133,350 plus a new bond
reserve of $1,757,800, there was actually a decrease in total cash and investments of
$706,554.
The percentage method must be used to compile what cash and investments belong to
the City and Successor Agency because the City and Successor Agency use the pooled
cash method. Therefore, at December 31, 2011, 78.08% of the cash and investments
or $28,529,640 is attributable to the Successor Agency funds with the $8,008,285
belonging to the City.
CHANGE IN TREASURY POSITION
Fiscal Year-to-Date Compared to Previous Quarter
Description Sep 30
2011
Dec 31
2011
$Chang
e
% Chg
Investment Pools-Bond Proceeds 17,133,350 17,133,350 0 0
Investment Pools 13,897,548 14,511,318 613,770 4.42%
Investment Instruments 1,081,008 1,081,009 1 0
Funds with Bank Institutions 594,777 754,448 159,671 26.85%
Total Cash and Investments $32,706,683 $33,480,125 773,442 2.36%
Funds with Fiscal Agent 3,057,800 3,057,800 0 0
Total $35,764,483 $36,537,925 773,442 2.16%
CHANGE IN TREASURY POSITION
Fiscal Year-to-Date Compared to Previous Year
Description Dec 31
2010
Dec 31
2011
$Change % Chg
Investment Pools-Bond Proceeds 0 17,133,350 17,133,350 100.%
Investment Pools 14,829,888 14,511,318 -318,570 -2.15%
Investment Instruments 1,081,029,1,081,009 -20 0%
Funds with Bank Institutions 1,142,412 754,448 -387,964 -33.96
Total Cash and Investments $17,053,329 $33,480,125 16,426,796 96.33%
Funds with Fiscal Agent 1,300,000 3,057,800 1,757,800 135.2%
Total $18,353,329 $36,537,925 18,184,596 99.08%
FISCAL IMPACT:
The purpose of the Treasurer’s Report is to provide information the current cash and
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investment position of the City and the Successor Agency to the Community
Redevelopment Agency. There is no financial impact from approving the report.
ATTACHMENTS:
·Treasury Reports Dec 31 2011
APPROVALS:
Bernie Simon Completed 10/18/2012 8:51 AM
Finance Completed 10/18/2012 8:52 AM
City Attorney Completed 10/18/2012 1:46 PM
City Manager Completed 10/18/2012 3:00 PM
City Council Pending
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City of Grand Terrace
Successor Agency CRA of Grand Terrace
Cash & Investment Report
December 31, 2011
City CRA Total
Book Book Book PAR Market Yield Maturity
California Asset Management Program 1,896,790 1,975,000 3,871,789 3,871,789 3,871,789 0.170% N/A
State Treasurer - LAIF:- City Acct. 1,840,492 1,916,380 3,756,872 3,756,872 3,761,454 0.380% N/A
State Treasurer - LAIF: CRA Acct.-Bond Proceeds 0 17,133,350 17,133,350 17,133,350 17,154,247 0.380% N/A
State Treasurer - LAIF: CRA Acct.-Other 3,371,814 3,510,843 6,882,657 6,882,657 6,891,051 0.380% N/A
TOTAL FUNDS IN INVESTMENT POOLS 7,109,095 24,535,573 31,644,668 31,644,668 31,678,541
US BANK- Safekeeping -First Am. Treas Fnd 525,066 546,716 1,071,782 1,071,782 1,071,782 0.010% N/A
First Financial Equity - Money Market 4,520 4,707 9,227 9,227 9,227 0.010% N/A
TOTAL OTHER INVESTMENTS 529,586 551,423 1,081,009 1,081,009 1,081,009
Bank of America- Gen. Operating Acct.Collateralized 191,559 199,458 391,017 391,017 391,017 0.000% N/A
Bank of America-Payroll Acct. Collateralized 9,509 9,902 19,411 19,411 19,411 0.000% N/A
Bancomer -CD Insured 46,051 47,949 94,000 94,000 94,000 0.260% 6/8/12
Bank of America -Savings Acct. Insured 122,485 127,535 250,020 250,020 250,020 0.100% N/A
TOTAL FUNDS WITH BANK INSTITUTIONS 369,604 384,844 754,448 754,448 754,448
Duration
INVESTMENTS 7,807,217 25,262,481 33,069,697 33,069,697 33,103,570 Ave Days Ave Rate
CASH 201,069 209,359 410,428 410,428 410,428 1.42 0.336%
TOTAL 8,008,285 25,471,840 33,480,125 33,480,125 33,513,998
23.92% 76.08% 100.00%
REQUIRED RESERVE FUNDS WITH FISCAL AGENT
Financing
Issue
First American Treasury Obligations 2004 TABS 0 1,300,000 1,300,000 1,300,000 1,300,000 0.010% N/A
First American Treasury Obligations 2011A TABS 0 1,280,894 1,280,894 1,280,894 1,280,894 0.010% N/A
First American Treasury Obligations 2011B TABS 0 476,906 476,906 476,906 476,906 0.010% N/A
TOTAL FUNDS WITH FISCAL AGENT 0 3,057,800 3,057,800 3,057,800 3,057,800
Total With Fiscal Agent Funds 8,008,285 28,529,640 36,537,925 36,537,925 36,571,798
21.92% 78.08% 100.00%
Pooled Cash
8.C.a
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AGENDA REPORT
MEETING DATE:October 23, 2012 Council Item
TITLE:Contract Amendment with California Public Employees'
Retirement System (CalPERS) to Establish Second Tier
Retirement Benefit for Future Employees
PRESENTED BY:Betsy Adams, City Manager
RECOMMENDATION:Adopt Resolution of Intention to approve an amendment to
the contract with CalPERS for employee retirement benefits
for future employees and introduce the Ordinance to amend
the contract with CalPERS for employee retirement benefits
for future employees.
BACKGROUND:
The City entered into a contract with the California Public Employees’ Retirement
System (CalPERS) on January 20, 1990 to provide employee retirement benefits. This
contract has been amended four times and currently provides employees with a
retirement benefit of 2.7% at age 55.
DISCUSSION:
The City has been examining its benefits structure in an effort to achieve additional
budget savings. Employee benefits, including retirement, are considered “vested rights”
for existing employees so the focus has been on creating a second tier benefits
structure for future employees. A comprehensive “statement of benefits” for current and
future employees will be bought forward for consideration by the Council in November.
A second tier retirement benefit is being brought forward in advance of the other
benefits because of the lead time needed to establish it.
One of the bills adopted as part of the State’s budget, Assembly Bill (AB) 340, is the
Public Employees’ Pension Reform Act of 2013. This legislation established new
retirement formulas for employees who first become eligible to earn CalPERS
retirement benefits on or after January 1, 2013. For the City, such employees would
receive a retirement benefit of 2% at age 62 base on a three year average
compensation period. Much of the focus of the Pension Reform Act is on new members
of the CalPERS, not existing members. Employees hired by the City on or after
January 1, 2013 who are already members of CalPERS (e.g. hired from another public
agency which contracts with CalPERS for retirement benefits) would receive the City’s
existing retirement benefit of 2.7% at age 55 single year compensation period instead of
the retirement benefit established by AB 340.
In an effort to provide a more consistent retirement benefit for future employees, and to
achieve additional future savings, the City can amend its contract with CalPERS prior to
8.D
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January 1, 2013 to add a second tier retirement benefit. The 2% at age 60 three year
average compensation retirement benefit is the existing benefit closest to the 2% at age
62 three year average compensation retirement benefit established by AB 340.
CalPERS has a specific process required for a contract amendment. The Council must
adopt a Resolution of Intention and an Ordinance. Due to the limited time available for
the City to implement a second tier retirement benefit before the Pension Reform Act
takes effect on January 1, 2013, CalPERS recommended that the Council adopt the
Resolution of Intention and introduce the Ordinance at the same time. The Ordinance
must be published once and the City Attorney has advised that this may be done after
the Ordinance has been introduced but prior to its adoption. A summary of the key
steps in the CalPERS contract amendment process follows:
Date Action
October 23, 2012 Council adopts Resolution of Intention
October 23, 2012 Council introduces Ordinance
November 13, 2012 Council adopts Ordinance
December 13, 2012 Second tier retirement benefit becomes effective
FISCAL IMPACT:
There is no immediate fiscal impact by amending the contract with CalPERS to
establish a second tier employee retirement benefit. As employees are hired in the
future there will be savings in retirement benefit costs. Newly hired employees who are
existing members of CalPERS will receive this second tier retirement benefit of 2% at
age 60. Newly hired employees who are not existing members of CalPERS will receive
the 2% at age 62 retirement benefit established by the Public Employees’ Pension
Reform Act of 2013.
ATTACHMENTS:
·Reso of Intent CalPERS Contract Amendment
·Ordinance CalPERS 2012
·Contract Exhibit A
APPROVALS:
Betsy Adams Completed 10/18/2012 3:04 PM
Finance Completed 10/18/2012 3:21 PM
City Attorney Completed 10/18/2012 3:56 PM
City Manager Completed 10/18/2012 4:11 PM
City Council Pending
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RESOLUTION OF INTENTION
TO APPROVE AN AMENDMENT TO CONTRACT
BETWEEN THE
BOARD OF ADMINISTRATION
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
AND THE
CITY COUNCIL
CITY OF GRAND TERRACE
WHEREAS, the Public Employees' Retirement Law permits the participation of public
agencies and their employees in the Public Employees' Retirement System
by the execution of a contract, and sets forth the procedure by which said
public agencies may elect to subject themselves and their employees to
amendments to said Law; and
WHEREAS, one of the steps in the procedures to amend this contract is the adoption by
the governing body of the public agency of a resolution giving notice of its
intention to approve an amendment to said contract, which resolution shall
contain a summary of the change proposed in said contract; and
WHEREAS, the following is a statement of the proposed change:
To provide Section 20475 (Different Level of Benefits).
Section 21353 (2% @ 60 Full formula) and Section 20037
(Three-Year Final Compensation) are applicable to local
miscellaneous members entering membership for the first
time in the miscellaneous classification after the effective
date of this amendment to contract.
NOW, THEREFORE, BE IT RESOLVED that the governing body of the above agency
does hereby give notice of intention to approve an amendment to the
contract between said public agency and the Board of Administration of the
Public Employees' Retirement System, a copy of said amendment being
attached hereto, as an "Exhibit" and by this reference made a part hereof.
By:_________________________________
Presiding Officer
_________________________________
Title
______________________
Date adopted and approved
(Amendment)
CON-302 (Rev. 4/96)
8.D.a
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ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF GRAND TERRACE AUTHORIZING AN AMENDMENT
TO THE CONTRACT BETWEEN THE CITY COUNCIL AND
THE BOARD OF ADMINISTRATION OF THE CALIFORNIA
PUBLIC EMPLOYEES' RETIREMENT SYSTEM.
THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY
ORDAIN AS FOLLOWS:
Section 1. That an amendment to the contract between the City Council of the
City of Grand Terrace and the Board of Administration, California Public Employees'
Retirement System is hereby authorized, a copy of said amendment being attached
hereto, marked Exhibit A, and by such reference made a part hereof as though herein
set out in full.
Section 2. The Mayor of the City Council is hereby authorized, empowered, and
directed to execute said amendment for and on behalf of said Agency.
Section 3. This Ordinance shall take effect 30 days after the date of its
adoption, and prior to the expiration of 10 days from the passage thereof shall be
published at least once in the Grand Terrace City News, a newspaper of general
circulation, published and circulated in Grand Terrace and thenceforth and thereafter
the same shall be in full force and effect.
First introduced at a regular meeting of the City Council of said City held on the 23rd day
of October, 2012, and finally adopted and ordered posted at a regular meeting of said
City Council on the 13th day of November 2012.
ATTEST:
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and
and of the City Council thereof.of the City Council thereof.
8.D.b
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ORDINANCE NO.
Page 2
I, Tracey Martinez, City Clerk of the City of Grand Terrace, do hereby certify that
the foregoing Ordinance was introduced and adopted at a regular meeting of the City
Council of the City of Grand Terrace held on the 13th day of November, 2012, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk
Approved as to form:
City Attorney
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c EXHIBIT
California
Public Employees’ Retirement System
AMENDMENT TO CONTRACT
Between the
Board of Administration
California Public Employees’ Retirement System
and the
City Council
City of Grand Terrace
The Board of Administration, California Public Employees' Retirement System,
hereinafter referred to as Board, and the governing body of the above public agency,
hereinafter referred to as Public Agency, having entered into a contract effective
January 20, 1990, and witnessed December 14, 1989, and as amended effective
October 23, 1995, May 26, 2000, August 28, 2004 and September 23, 2006 which
provides for participation of Public Agency in said System, Board and Public Agency
hereby agree as follows:
A. Paragraphs 1 through 12 are hereby stricken from said contract as executed
effective September 23, 2006, and hereby replaced by the following paragraphs
numbered 1 through 14 inclusive:
1. All words and terms used herein which are defined in the Public
Employees' Retirement Law shall have the meaning as defined therein
unless otherwise specifically provided. "Normal retirement age” shall
mean age 55 for local miscellaneous members entering membership in
the miscellaneous classification on or prior to the effective date of this
amendment to contract and age 60 for local miscellaneous members
entering membership for the first time in the miscellaneous classification
after the effective date of this amendment to contract.
8.D.c
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2. Public Agency shall participate in the Public Employees' Retirement
System from and after January 20, 1990 making its employees as
hereinafter provided, members of said System subject to all provisions of
the Public Employees' Retirement Law except such as apply only on
election of a contracting agency and are not provided for herein and to all
amendments to said Law hereafter enacted except those, which by
express provisions thereof, apply only on the election of a contracting
agency.
3. Public Agency agrees to indemnify, defend and hold harmless the
California Public Employees’ Retirement System (CalPERS) and its
trustees, agents and employees, the CalPERS Board of Administration,
and the California Public Employees’ Retirement Fund from any claims,
demands, actions, losses, liabilities, damages, judgments, expenses and
costs, including but not limited to interest, penalties and attorneys fees
that may arise as a result of any of the following:
(a) Public Agency’s election to provide retirement benefits,
provisions or formulas under this Contract that are different than
the retirement benefits, provisions or formulas provided under
the Public Agency’s prior non-CalPERS retirement program.
(b) Public Agency’s election to amend this Contract to provide
retirement benefits, provisions or formulas that are different than
existing retirement benefits, provisions or formulas.
(c) Public Agency’s agreement with a third party other than
CalPERS to provide retirement benefits, provisions, or formulas
that are different than the retirement benefits, provisions or
formulas provided under this Contract and provided for under
the California Public Employees’ Retirement Law.
(d) Public Agency’s election to file for bankruptcy under Chapter 9
(commencing with section 901) of Title 11 of the United States
Bankruptcy Code and/or Public Agency’s election to reject this
Contract with the CalPERS Board of Administration pursuant to
section 365, of Title 11, of the United States Bankruptcy Code
or any similar provision of law.
(e) Public Agency’s election to assign this Contract without the prior
written consent of the CalPERS’ Board of Administration.
(f) The termination of this Contract either voluntarily by request of
Public Agency or involuntarily pursuant to the Public Employees’
Retirement Law.
8.D.c
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(g) Changes sponsored by Public Agency in existing retirement
benefits, provisions or formulas made as a result of
amendments, additions or deletions to California statute or to
the California Constitution.
4. Employees of Public Agency in the following classes shall become
members of said Retirement System except such in each such class as
are excluded by law or this agreement:
a. Employees other than local safety members (herein referred to as
local miscellaneous members).
5. In addition to the classes of employees excluded from membership by
said Retirement Law, the following classes of employees shall not become
members of said Retirement System:
a. SAFETY EMPLOYEES; AND
b. ELECTED OFFICIALS.
6. Assets heretofore accumulated with respect to members in the local
retirement system have been transferred to the Public Employees'
Retirement System and applied against the liability for prior service
incurred thereunder. That portion of the assets so transferred which
represent the accumulated contributions (plus interest thereof) required of
the employees under said local system has been credited to the individual
membership account of each such employee under the Public Employees'
Retirement System.
7. The percentage of final compensation to be provided for each year of
credited prior and current service as a local miscellaneous member in
employment before and not on or after September 23, 2006 shall be
determined in accordance with Section 21354 of said Retirement Law
(2% at age 55 Full).
8. The percentage of final compensation to be provided for each year of
credited prior and current service as a local miscellaneous member in
employment on or after September 23, 2006 and not entering membership
for the first time in the miscellaneous classification after the effective date
of this amendment to contract shall be determined in accordance with
Section 21354.5 of said Retirement Law (2.7% at age 55 Full).
9. The percentage of final compensation to be provided for each year of
credited current service as a local miscellaneous member entering
membership for the first time in the miscellaneous classification after the
effective date of this amendment to contract shall be determined in
accordance with Section 21353 of said Retirement Law (2% at age 60
Full).
8.D.c
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10. Public Agency elected and elects to be subject to the following optional
provisions:
a. Section 20938 (Limit Prior Service to Members Employed on
Contract Date).
b. Section 21536 (Local System Service Credit Included in Basic
Death Benefit).
c. Section 20042 (One-Year Final Compensation) for local
miscellaneous members entering membership on or prior to the
effective date of this amendment to contract.
d. Section 21024 (Military Service Credit as Public Service).
e. Section 21574 (Fourth Level of 1959 Survivor Benefits).
f. Section 20475 (Different Level of Benefits). Section 21353 (2% @
60 Full formula) and Section 20037 (Three-Year Final
Compensation) are applicable to local miscellaneous members
entering membership for the first time in the miscellaneous
classification after the effective date of this amendment to contract.
11. Public Agency shall contribute to said Retirement System the contributions
determined by actuarial valuations of prior and future service liability with
respect to local miscellaneous members of said Retirement System.
12. Public Agency shall also contribute to said Retirement System as follows:
a. Contributions required per covered member on account of the 1959
Survivor Benefits provided under Section 21574 of said Retirement
Law. (Subject to annual change.) In addition, all assets and
liabilities of Public Agency and its employees shall be pooled in a
single account, based on term insurance rates, for survivors of all
local miscellaneous members.
b. A reasonable amount, as fixed by the Board, payable in one
installment within 60 days of date of contract to cover the costs of
administering said System as it affects the employees of Public
Agency, not including the costs of special valuations or of the
periodic investigation and valuations required by law.
c. A reasonable amount, as fixed by the Board, payable in one
installment as the occasions arise, to cover the costs of special
valuations on account of employees of Public Agency, and costs of
the periodic investigation and valuations required by law.
8.D.c
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13. Contributions required of Public Agency and its employees shall be
subject to adjustment by Board on account of amendments to the Public
Employees' Retirement Law, and on account of the experience under the
Retirement System as determined by the periodic investigation and
valuation required by said Retirement Law.
14. Contributions required of Public Agency and its employees shall be paid
by Public Agency to the Retirement System within fifteen days after the
end of the period to which said contributions refer or as may be prescribed
by Board regulation. If more or less than the correct amount of
contributions is paid for any period, proper adjustment shall be made in
connection with subsequent remittances. Adjustments on account of
errors in contributions required of any employee may be made by direct
payments between the employee and the Board.
B. This amendment shall be effective on the _____ day of _______________, ______.
BOARD OF ADMINISTRATION CITY COUNCIL
PUBLIC EMPLOYEES’ RETIREMENT SYSTEM CITY OF GRAND TERRACE
BY____________________________________ BY______________________________
KAREN DE FRANK, CHIEF PRESIDING OFFICER
CUSTOMER ACCOUNT SERVICES DIVISION
PUBLIC EMPLOYEES’ RETIREMENT SYSTEM
________________________________
Witness Date
Attest:
________________________________
Clerk
AMENDMENT CalPERS ID #5139528223
PERS-CON-702A
8.D.c
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