11/27/2012CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA • NOVEMBER 27, 2012
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center • 22795 Barton Road
City of Grand Terrace Page 1 Updated 10/25/2012 1:16 PM
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require
special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at
least 48 hours prior to the meeting.
If you desire to address the City Council during the meeting, please complete a request to speak form
available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at
the appropriate time.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at city hall located at 22795 Barton Road during
normal business hours. In addition, such documents will be posted on the City’s website at
www.cityofgrandterrace.org
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community Redevelopment
Agency
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Walt Stanckiewitz ¨¨¨
Mayor Pro Tem Lee Ann Garcia ¨¨¨
Councilwoman Darcy McNaboe ¨¨¨
Councilman Bernardo Sandoval ¨¨¨
Councilman Gene Hays ¨¨¨
1.ITEMS TO DELETE
2.SPECIAL PRESENTATIONS
A.Grand Terrace Area Chamber of Commerce Business of the Month
3.CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial. They will be
acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen
may request removal of an item from the Consent Calendar for discussion.
Agenda Grand Terrace City Council November 27, 2012
City of Grand Terrace Page 2 Updated 10/25/2012 1:16 PM
A.Waive Full Reading of Full Ordinances on Agenda
B.Approval of Check Register No. 11-27-2012
C.Approve Amendment to Professional Service Agreement Between Albert A. Webb Associates
Incorporated and the City of Grand Terrace Extending the Term of the Agreement to December 31, 2013.
4.PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not appearing on the regular
agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on
any item not on the agenda, but may briefly respond to statements made or ask a question for
clarification. The Mayor may also request a brief response from staff to questions raised during public
comment or may request a matter be agendized for a future meeting.
5.COUNCIL REPORTS
6.PUBLIC HEARINGS
7.UNFINISHED BUSINESS
A.Repeal Municipal Code Chapter 3.24 and Adopt New Chapter 3.24 as the City's Purchasing System
8.NEW BUSINESS
A.Initial Review of Draft "Due Diligence Review" Pertaining to Non-Housing Funds of the Successor Agency
of the Community Redevelopment Agency of the City of Grand Terrace Pursuant to the Health and Safety
Code
B.Final Design of the "Service Clubs" Sign Proposed by the Lion's and Women's Club
C.Partnership with Riverside Highland Water District on Grand Terrace Fitness Park Demonstration Garden
9.CLOSED SESSION
A.Employee Negotiations -Labor Negotiations Pursuant to Government Code 54957.6 -City Labor
Negotiator -Betsy Adams, City Manager -Negotiated with -All Unrepresented Employees
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, December 11, 2012 at 7:30 PM.
Agenda item requests must be submitted in writing to the City Clerk’s office no later than 14 calendar
days preceding the meeting.
AGENDA REPORT
MEETING DATE:November 27, 2012 Council Item
TITLE:Approval of Check Register No. 11-27-2012
PRESENTED BY:Steve Elam, Interim Finance Director
RECOMMENDATION:Approve Attached Check Register as Submitted, which
includes the Check Register Account Index and Voucher
Listings for Fiscal Year 2012-13.
BACKGROUND:
The Check Register for November 27,2012 is presented in accordance with
Government Code §37202.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and
Successor Agency CRA. Expenditure account number formats are XX-XXX-XXX [Fund-
Depart-General Account]. Expenditures may be made from trust/agency accounts
(Fund 23-xxx-) or temporary clearing accounts which do not have a budgetary impact.
A total of $209,824.12 in accounts payable checks was issued during the period for
services, reimbursements, supplies and contracts and are detailed in the attached
Voucher List. Payroll costs for the period amounted to $56,197.22 and are summarized
below.
Some of the non-routine items include:
68727 Ace Weed
Abatement Inc
Weed Abatement on various locations $3,355.50
68729 Amsterdam
Printing
2013 Child Care Attendance Calendars $33.42
68737 Fence Medic Gate Repairs to the Public Works Yard $400.00
68742 High Tech
Security Systems
Security Camera Monitoring DVR Repairs $175.00
68751 TLMA
Administration
Traffic Signals at Michigan and Main and
Main and Grand Terrace High School
$2,491.57
Some the larger items include:
68728 Albert A. Webb
Associates
October Master Plan Storm Drain
Services and Title Reports
$53,042.29
68732 City of Colton December 2012 Advance for
Wastewater Treatment Fees
$98,500.00
68755 Zions Bank Semi-Annual December HVAC Payment $14,409.50
Payroll costs processed for the period ending October 23, 2012 are as follows:
Date Period Payroll and related costs
10/12/12 Biweekly $56,197.92
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FISCAL IMPACT:
All disbursements are made in accordance with the Adopted Budget for Fiscal Year
2012-13.
ATTACHMENTS:
·Check Register Account Index
·Check Register 11/27/2012
APPROVALS:
Steve Elam Completed 11/20/2012 12:31 PM
Finance Completed 11/20/2012 12:32 PM
City Attorney Completed 11/20/2012 12:51 PM
City Manager Completed 11/20/2012 1:16 PM
City Council Pending
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City of Grand Terrace
Check Register Index
FD No.Fund Name Dept No.Department Name General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 139 EMPLOYEES' BENEFIT PLAN
11 STREET FUND 125 CITY CLERK 140 RETIREMENT
12 STORM DRAIN FUND 140 FINANCE 142 HEALTH/LIFE INSURANCE
13 PARK FUND 160 CITY ATTORNEY 143 WORKERS' COMPENSATION
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 138/141 MEDICARE / SUI
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE
16 GAS TAX FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITAL FURN/SMALL TOOLS
17 TRAFFIC SAFETY FUND/ TDA FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP
19 FACILITIES DEVELOPMENT FUND 187 ENFORCEMENT PROGRAM 230 ADVERTISING
20 MEASURE I FUND 190 GENERAL GOVERNMENT (NON-DEPT) 235 COMMUNICATIONS
21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 238-239 UTILITIES
22 COMMUNITY DEVELOPMENT BLOCK GRANT 370 COMMUNITY & ECONOMIC DEV 240-242 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 245-246 MAINT BLDG GRNDS EQUIPMNT
44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 250-251 PROFESSIONAL SERVICES
46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 255-256 CONTRACTUAL SERVICES
47 BARTON RD. BRIDGE PROJECT 440 CHILD CARE 260 INSURANCE & SURETY BONDS
32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 265 MEMBERSHIPS & DUES
33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 268 TRAINING
34 CRA-LOW & MOD HOUSING 801 PLANNING COMMISSION 270 TRAVEL/CONFERENCES/MTGS
802 CRIME PREVENTION UNIT 272 FUEL & VEHICLE MAINTENANCE
804 HISTORICAL & CULTURAL COMM. 570 WASTEWATER TREATMENT
805 SENIOR CITIZENS PROGRAM 33-300 DEBT SERVICE
807 PARKS & REC COMMITTEE 7XX FACILITIES IMPRV (NO CIP)
808 EMERGENCY OPERATIONS PROG. 700 COMPUTER-RELATED
701 VEHICLES & EQUIPMENT
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Attachment: Check Register Account Index (1173 : Check Register No. 11-27-2012)
11/20/2012
Voucher List
CITY OF GRAND TERRACE
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Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
68718 11/13/2012 001213 AT & T Nov 2012 Oct/Nov Phones & Internet Service
10-805-235-000-000 164.30
10-808-235-000-000 105.17
10-450-235-000-000 47.00
10-190-235-000-000 532.08
09-440-235-000-000 398.43
Total : 1,246.98
68719 11/13/2012 001907 COSTCO #478 0478 10 0069 8 CHILD CARE SUPPLIES
09-440-220-000-000 231.45
Total : 231.45
68720 11/15/2012 011199 PRUDENTIAL MUNICIPAL POOL OctoberBenefits October Employee Benefits- EAP, Life,
10-380-142-000-000 9.09
21-175-142-000-000 7.12
09-440-142-000-000 114.08
21-625-142-000-000 2.32
10-450-142-000-000 3.50
10-625-110-000-000 5.41
32-200-142-000-000 18.41
10-022-66-00 914.12
10-120-142-000-000 26.29
10-125-142-000-000 8.79
10-140-142-000-000 16.91
10-172-142-000-000 13.13
10-175-142-000-000 13.91
10-185-142-000-000 12.33
10-370-142-000-000 18.54
16-175-142-000-000 12.16
Total : 1,196.11
68721 11/20/2012 006720 SO.CA.EDISON COMPANY Oct 2012 October Energy Usage
16-510-238-000-000 4,233.09
26-600-238-000-000 49.80
26-601-238-000-000 41.50
26-602-238-000-000 58.10
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Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 4,382.49 68721 11/20/2012 006720 SO.CA.EDISON COMPANY
68722 11/20/2012 006730 SO.CA.GAS COMPANY Oct 2012 October CNG Fuel
10-175-272-000-000 7.80
10-185-272-000-000 2.60
09-440-272-000-000 2.60
Total : 13.00
68723 11/20/2012 010664 SHELL FLEET MANAGEMENT 8000209687211 October Vehicle Fuel
10-175-272-000-000 647.63
Total : 647.63
68724 11/20/2012 010218 CHEVRON & TEXACO CARD SERVICES 36297492 October Vehicle Fuel
10-185-272-000-000 42.37
10-175-272-000-000 135.37
09-440-272-000-000 116.27
Total : 294.01
68725 11/20/2012 011199 PRUDENTIAL MUNICIPAL POOL November EmployeeBenNovember Emp Benefits- EAP, Life, AD&D,
10-120-142-000-000 26.29
10-022-66-00 468.87
10-125-142-000-000 8.79
10-140-142-000-000 16.91
10-172-142-000-000 13.13
10-175-142-000-000 13.91
10-185-142-000-000 12.33
10-450-142-000-000 3.50
10-625-110-000-000 5.41
16-175-142-000-000 12.16
21-175-142-000-000 7.12
21-625-142-000-000 2.32
10-370-142-000-000 18.54
10-380-142-000-000 9.09
09-440-142-000-000 114.08
32-200-142-000-000 18.41
Total : 750.86
68726 11/20/2012 011138 SPARKLETTS 9637116 110112 October Bottled Water
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Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
68726 11/20/2012 (Continued)011138 SPARKLETTS
10-190-238-000-000 131.13
10-805-238-000-000 23.90
09-440-238-000-000 64.85
Total : 219.88
68727 11/27/2012 011188 ACE WEED ABATEMENT, INC.122 Weed Abatement APN 1167-311-01
32-370-255-000-000 241.50
123 Weed Abatement APN 1167-231-01
32-370-255-000-000 241.50
124 Weed Abatement APN 1167-151-68
32-370-255-000-000 1,719.00
125 Weed Abatement APN 1167-151-22
32-370-255-000-000 744.00
126 Weed Abatement APN 1167-141-08
32-370-255-000-000 136.50
127 Weed Abatement APN 0276-202-54
32-370-255-000-000 136.50
128 Weed Abatement APN 0275-251-04
32-370-255-000-000 136.50
Total : 3,355.50
68728 11/27/2012 011143 ALBERT A. WEBB ASSOCIATES 123847 October Master Plan Storm Drain Srvs
50-900-311-001-000 40,104.79
124035 Title Reports-Storm Water Master Plan
50-900-311-001-000 12,937.50
Total : 53,042.29
68729 11/27/2012 010158 AMSTERDAM PRINTING 3356262 C.Care 2013 Attendance Calendar
09-440-210-000-000 33.42
Total : 33.42
68730 11/27/2012 001740 CDW GOVERNMENT INC S161638 XEROX CYAN TONER
10-808-210-000-000 109.37
S191836 XEROX MAGENTA TONER
10-808-210-000-000 109.43
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Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 218.80 68730 11/27/2012 001740 CDW GOVERNMENT INC
68731 11/27/2012 011031 CINTAS CORPORATION #150 150710586 Child Care Paper Goods & Supplies
09-440-228-000-000 223.07
150719557 Child Care Paper Goods & Supplies
09-440-228-000-000 200.62
Total : 423.69
68732 11/27/2012 001840 CITY OF COLTON Dec 2012 AdvanceDec Wastewater Treatment Advance
21-570-802-000-000 98,500.00
Total : 98,500.00
68733 11/27/2012 011029 COBRA SIMPLE 145 June COBRA Administration Fee
10-190-220-000-000 50.00
160 September COBRA Administration Fee
10-190-220-000-000 50.00
163 October COBRA Administration Fee
10-190-220-000-000 50.00
Total : 150.00
68734 11/27/2012 011166 CORNERSTONE RECORDS MANAGEMENT 0194025 OCTOBER ARCHIVE TAPE STORAGE
10-140-250-000-000 56.65
10-380-250-000-000 56.65
Total : 113.30
68735 11/27/2012 002275 ESRI 92565934 ARCGIS FOR DESKTOP ADVANCED
10-380-249-000-000 4,000.00
10-380-249-000-000 155.00
Total : 4,155.00
68736 11/27/2012 002301 FEDEX 2-076-63929 October Document Delivery
10-190-210-000-000 25.82
Total : 25.82
68737 11/27/2012 002400 FENCE MEDIC 121005 Gate Repair for Public Works Yard
10-195-246-000-000 400.00
Total : 400.00
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Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
68738 11/27/2012 002710 FOX OCCUPATIONAL MEDICAL CT.68679-37885 Dot Exam-M. McMillan
09-440-228-000-000 35.00
68679-39163 Sept Employee Physicals
10-190-224-000-000 63.00
09-440-228-000-000 220.00
68679-39575 Hep B Vaccine-Y. Bright
09-440-228-000-000 60.00
Total : 378.00
68739 11/27/2012 011040 GOVERNMENT STAFFING SVCS INC 123494 Temp Sr Acct Tech 10/8/12-10/21/12
10-140-111-000-000 2,380.00
123510 Temp Sr Acct Tech 10/22/12-11/4/12
10-140-111-000-000 2,152.50
Total : 4,532.50
68740 11/27/2012 011254 GRYPHON HOUSE INC.1000045018 Resource Books for Child Care Staff
09-440-228-000-000 25.00
09-440-223-000-000 38.94
Total : 63.94
68741 11/27/2012 010752 GST INC.JOI318570 MCAFEE ACTIVE VIRUS DEFENSE
10-380-249-000-000 452.40
Total : 452.40
68742 11/27/2012 010632 HIGH TECH SECURITY SYSTEMS 102495 Security Camera Monitoring DVR Repairs
10-450-246-000-000 131.25
10-195-247-000-000 43.75
Total : 175.00
68743 11/27/2012 011216 JONES & MAYER 61143 August-Sept GT Litigation
10-160-250-100-000 1,384.07
61144 Sept GT RLA Retainer
10-160-250-000-000 4,102.26
32-200-251-000-000 4,102.27
Total : 9,588.60
68744 11/27/2012 005400 OFFICE DEPOT 630419031001 Toner Cartridge
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Voucher Date Vendor Invoice Description/Account Amount
68744 11/27/2012 (Continued)005400 OFFICE DEPOT
10-120-210-000-000 149.42
630430973001 Toner Cartridges & Office Supplies
10-120-210-000-000 304.42
630777120001 Office Supplies
10-140-210-000-000 18.50
10-120-210-000-000 46.52
630875323001 Office Supplies
09-440-210-000-000 54.06
631661556001 Office Supplies
10-140-210-000-000 59.43
631661678001 Office Supplies
10-140-210-000-000 15.71
Total : 648.06
68745 11/27/2012 005586 PETTY CASH 11142012 Replenish C.Care Petty Cash
09-440-220-000-000 58.77
09-440-221-000-000 19.81
09-440-223-000-000 18.00
09-440-228-000-000 137.85
09-440-245-000-000 20.06
Total : 254.49
68746 11/27/2012 011245 RAQUEL'S CLEANING SERVICE 0000005 OCTOBER C. CARE CLEANING SERVICES
09-440-244-000-000 800.00
Total : 800.00
68747 11/27/2012 007005 SO CAL LOCKSMITH 21340 Public Works Building Keys
10-195-245-000-000 8.62
Total : 8.62
68748 11/27/2012 006778 STAPLES 601110007023633Office Supplies
10-380-250-000-000 51.28
10-185-210-000-000 21.04
Total : 72.32
68749 11/27/2012 006898 SYSCO FOOD SERVICES OF L.A.211060804 5 C. CARE FOOD/SUPPLIES
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Voucher Date Vendor Invoice Description/Account Amount
68749 11/27/2012 (Continued)006898 SYSCO FOOD SERVICES OF L.A.
09-440-220-000-000 611.52
211130535 1 C. CARE FOOD/SUPPLIES
09-440-220-000-000 740.10
Total : 1,351.62
68750 11/27/2012 011250 TIME FOR CHANGE FOUNDATION 11192012 CDBG Oct Inv. Case #106-38127/3876
22-425-309-000-000 1,000.00
Total : 1,000.00
68751 11/27/2012 011253 TLMA ADMINSTRATION TL0000009180 50% Mt Vernon & Main Proj 6140014
16-900-257-000-000 1,599.73
TL0000009182 SLF COSTS TRAF SIG-MICH.& MAIN/GT HIGH
16-510-255-000-000 891.84
Total : 2,491.57
68752 11/27/2012 007854 WESTERN EXTERMINATORS CO 692918 OCTOBER PEST CONTROL SERVICES
10-195-245-000-000 95.00
09-440-245-000-000 158.00
10-805-245-000-000 36.50
Total : 289.50
68753 11/27/2012 007920 WILLDAN 002-12754 October Plan Review & Inspection Srv
10-172-250-000-000 3,372.50
002-12755 October Engineering Services
10-175-255-000-000 230.00
Total : 3,602.50
68754 11/27/2012 007987 XEROX CORPORATION 064780821 OCTOBER WC5755A XEROX COPIER LEASE
10-190-700-000-000 305.27
Total : 305.27
68755 11/27/2012 010697 ZIONS BANK 0010053988684339001December HVAC Payment
10-195-257-000-000 14,409.50
Total : 14,409.50
Bank total : 209,824.12 38 Vouchers for bank code :bofa
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Voucher Date Vendor Invoice Description/Account Amount
209,824.12Total vouchers :Vouchers in this report 38
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AGENDA REPORT
MEETING DATE:November 27, 2012 Council & Successor Agency Item
TITLE:Approve Amendment to Professional Service Agreement
Between Albert A. Webb Associates Incorporated and the
City of Grand Terrace Extending the Term of the Agreement
to December 31, 2013.
PRESENTED BY:Richard Shields, Community Development Director
RECOMMENDATION:Approve the amendment to the Professional Service
Agreement with Albert A. Webb Associates Incorporated and
the City of Grand Terrace extending the existing
Professional Service Agreement until December 31, 2013.
Authorize the City Manager to sign the Amended
Professional Service Agreement.
BACKGROUND:
On March 13, 2012 the Successor Agency approved a Professional Service Agreement
between the City, in its capacity as the Successor Agency, and Albert A. Webb
Associates Inc, ("Consultant") to design a City Wide Stormwater Master Plan and
roadway improvements on Michigan Street. The agreement set forth an appropriation
of $908,694.60 from unexpended redevelopment bond proceeds to be used to fund the
City Wide Stormwater Master Plan and the Michigan Street improvements. A resolution
was also adopted approving the funding of the design for the project to be paid using
Bond proceeds. The Successor Agency also authorized the Executive Director to sign
the Professional Service Agreement.
DISCUSSION:
Staff and our Consultant are currently working on the design of the Michigan Street
improvements.The City Wide Stormwater Master Plan has been completed and
stormwater alternatives are being reviewed. Updates on both projects have been
presented to the City Council and the Successor Agency. One-on-one meetings have
been conducted with many property owners on Michigan Street.A public meeting was
held at Wilden Pump on November 14, 2012 to discuss and obtain feedback on the
proposed street improvements with residents in the surrounding area.
The Professional Service Agreement entered into on March 13, 2012 term will expire on
December 31, 2012. An Amendment to the Professional Service Agreement is being
proposed to the City Council and Successor Agency for approval to extend the original
contract term to end on December 31, 2013. If approved by the Successor Agency, this
amendment will then be transmitted to the Oversight Board for their approval and
ratification.
3.C
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FISCAL IMPACT:
No fiscal impact other than preparing the staff report to the City Council and Successor
Agency.
ATTACHMENTS:
·Professional Services Agreement Amendment
APPROVALS:
Richard Shields Completed 11/20/2012 11:11 AM
City Attorney Completed 11/20/2012 11:26 AM
City Manager Completed 11/20/2012 11:36 AM
City Council Pending
3.C
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AMENDMENT TO THE PROFESSIONAL SERVICE AGREEMENT ENTERED INTO
ON MARCH 13 2012.
THIS AMENDMENT TO THE PROFESSIONAL SERVICE AGREEMENT
("Amendment") is made and entered into this 27 th day of November 2012. ("Effective
Date") by and between the SUCCESSOR AGENCY FOR THE GRAND TERRACE
COMMUNITY REDEVELOPMENT AGENCY ("Successor Agency"), a public entity, and
ALBERT A. WEBB ASSOCIATES INCORPORATED, ("Professional") a California
Corporation.
RECITALS
WHEREAS, on January 10, 2012, the City of Grand Terrace ("City") elected to become
the Successor Agency of the Grand Terrace Community Redevelopment Agency;
WHEREAS, prior to the passage of Assembly Bill No. 1484, then-existing law was
unclear as to whether the City and Successor Agency were separate and legally distinct
entities;
WHEREAS, the City, in its capacity as the Successor Agency, entered into an
agreement for Professional Services with Professional on March 13, 2012
("Agreement");
WHEREAS, after the passage of Assembly Bill No. 1484,
Health & Safety Code § 34173 was amended to clarify the status of and establish the
Successor Agency as a separate legal entity that is separate and distinct from the City;
WHEREAS, because of the aforementioned clarifying language in
Assembly Bill No. 1484, the Successor Agency and Professional are the appropriate
parties to amend the Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions
contained herein, the parties hereby amend the Agreement as follows:
1. Parties. In light of recently adopted Health & Safety Code § 34173(g), the
parties agree that wherever the Agreement refers to the "City of Grand Terrace," it is
amended so that it refers to the "Successor Agency of the Grand Terrace
Redevelopment Agency." The parties further agree that this Amendment to the
Agreement clarifies the original intent of the parties at the time of execution of the
Agreement in that such intent was for the City to enter into the Agreement in its capacity
as the Successor Agency in the manner now contemplated by
Health & Safety Code § 34173(g).
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2.Amendment to Notice Requirements. Paragraph 4 "Notices" of the
Agreement is modified in the following manner:
4. Notices. Any notices required to be given hereunder shall
be in writing and shall be personally served or given by mail.
Any notice given by shall be deemed given when deposited
in the United States Mail, certified and postage prepaid,
addressed to the party to be served as follows:
To the Successor Agency for the Grand Terrace Community
Redevelopment Agency:
Successor Agency for the Grand Terrace Community
Redevelopment Agency
22795 Barton Rd. Bldg. B
Grand Terrace, CA 92313
To Albert A. Webb Associates, Inc.:
Albert A. Webb Associates, Inc.
3788 McCray Street
Riverside, CA 92506
3.Extension of Term. Paragraph 2 "Term" of the Agreement is amended in
the following manner:
2. Term. This Agreement shall be effective on the date first
written above unless otherwise provided in Exhibit "A" Scope
of Services. The Agreement shall remain in effect until the
Services to be performed under Exhibit "A" are completed,
until December 31, 2013, or the Agreement is terminated
pursuant to the provisions provided herein; whichever event
occurring sooner.
4.Redevelopment Dissolution Disclaimer. Professional acknowledges
and agrees that the Successor Agency's approval of this Amendment is subject to a
number of legal requirements which may include but not limited to approvals by the
California Department of Finance, the Oversight Board for the Successor Agency, and
County of San Bernardino ("ABX1 26 Approvals") in order to make this Amendment
effective. Professional acknowledges and agrees that the Successor Agency and the
City of Grand Terrace has no control over ABX1 26 Approvals. Professional hereby
acknowledges and agrees that it will not bring any claims, demands, suits, actions or
proceedings of any kind or nature against the Successor Agency, City of Grand
Terrace, and either of their respective agents, employees, consultants or volunteers
related to ABX1 26 Approvals as it relates to this Amendment.
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IN WITNESS WHEREOF, Successor Agency and Professional have caused this
Agreement to be duly executed the day and year above written.
The Successor Agency to the Grand Albert A. Webb Associates Incorporated
Terrace Community Redevelopment
Agency, A Public Entity
ArA
Betsy M. Adams
Executive Director
ATTEST:
Tracey Martinez
Secretary of the Board
APPROVED AS TO FORM:
Richard L. Adams, II
Successor Agency Counsel
SHE7/1
Print Name
Di a fa- e)
Title
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AGENDA REPORT
MEETING DATE:November 27, 2012 Council Item
TITLE:Repeal Municipal Code Chapter 3.24 and Adopt New
Chapter 3.24 as the City's Purchasing System
PRESENTED BY:Betsy Adams, City Manager
RECOMMENDATION:Adopt an Ordinance to repeal existing Ordinance 95 and
Municipal Code Chapter 3.24 (Purchasing of Supplies and
Equipment) in their entirety and to adopt a new Chapter 3.24
(Purchasing System).
BACKGROUND:
The proposed Ordinance for a new Chapter 3.24, Purchasing System, was introduced
at the Council Meeting on November 13, 2012. No changes were made to the
proposed Purchasing Ordinance.
DISCUSSION:
The Proposed Purchasing Ordinance is based on a model recommended by the City
Attorney to replace the existing Purchasing Ordinance which is outdated. The most
significant elements of the Ordinance are as follows:
§Definitions for important purchasing terms have been included.
§Formal bidding level has been increased to $10,000 from the current level of $5,000.
§Council is provided with discretion to waive the formal bidding procedure when it is in
the best interest of the City to do so.
§Cooperative purchasing agreements, “piggyback” purchases, and exceptions to
competitive bidding requirements are defined and allowed.
After the Purchasing Ordinance is adopted the Finance Department will update the
City’s purchasing procedures, as needed.
FISCAL IMPACT:
There is no immediate fiscal impact by adopting the proposed Purchasing Ordinance.
Increasing the formal bidding level to $10,000 could reduce the number of bid requests
developed and issued which would free up staff time for other work assignments.
ATTACHMENTS:
·Attachment 1_Current Chapter 3.24
·Attachment 2_Proposed Chapter 3
7.A
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APPROVALS:
Betsy Adams Completed 11/19/2012 10:57 AM
Finance Completed 11/19/2012 11:40 AM
City Attorney Completed 11/19/2012 1:14 PM
City Manager Completed 11/19/2012 1:16 PM
City Council Pending
7.A
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Grand Terrace, California, Code of Ordinances >> Title 3 - REVENUE AND FINANCE >> Chapter 3.24 -
PURCHASING OF SUPPLIES AND EQUIPMENT >>
Chapter 3.24 - PURCHASING OF SUPPLIES AND EQUIPMENT
Sections:
3.24.010 - Purchasing manual adopted by reference.
3.24.010 - Purchasing manual adopted by reference.
The city of Grand Terrace Purchasing Manual, as revised in July 1985, is adopted by
reference and is attached to the ordinance codified in this section as Exhibit A and is incorporated
herein.
(Ord. 93 § 1, 1985)
Page 1 of 1Municode
11/1/2012http://library.municode.com/print.aspx?h=&clientID=16374&HTMRequest=http%3a%2f...
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Chapter 3.24 – Page 1
ORDINANCE NO. _____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
CALIFORNIA REPEALING IN THEIR ENTIRETY ORDINANCE NO. 95 AND
CHAPTER 3.24 OF THE MUNICIPAL CODE AND ADOPTING AN ORDINANCE
ESTABLISHING A NEW CHAPTER 3.24 (PURCHASING SYTEMS) OF TITLE 3 OF
THE MUNICIPAL CODE
WHEREAS, California Government Code Section 54202 every local agency to
adopt policies and procedures, including bidding regulations, governing purchases of
supplies and equipment by the local agency.
WHEREAS, California Government Code Section 4526 provides that
professional services may be awarded on the basis of demonstrated competence and
on the professional qualifications necessary for the satisfactory performance of the
services required.
WHEREAS, on August 22, 1985, the City Council of the City of Grand Terrace
adopted Ordinance No. 93 adding Chapter 3.24 (Purchasing of Supplies and
Equipment) to Title 3 of the Municipal Code.
WHEREAS, the City Council of the City of Grand Terrace desires to have an
updated ordinance governing purchases.
NOW THEREFORE, it is hereby found, determined, and resolved by the City Council of
the City of Grand Terrace, as follows:
SECTION 1. Ordinance No. 93 and Chapter 3.24 of the Municipal Code are
repealed in their entirety, and a new Chapter 3.24 (Purchasing System) to Title 3 of the
Municipal Code is adopted, as follows:
Chapter 3.24
Purchasing System
Sections:
3.24.010 - Purchasing System Adopted.
3.24.020 - Definition of Terms.
3.24.030 - Purchasing Function Established.
3.24.040 - Purchasing Officer Designated.
3.24.050 - Exemptions from Centralized Purchasing.
3.24.060 - Public Projects Exemptions.
3.24.070 - Purchases under Ten Thousand Dollars.
7.A.b
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Chapter 3.24 – Page 2
3.24.080 - Formal Contract Procedure, Purchases Greater Than Ten Thousand
Dollars.
3.24.090 - Professional and Contractual Services.
3.24.100 - Encumbrance of Funds.
3.24.110 - Inspection and Testing of Supplies, Materials and Equipment.
3.24.120 - Surplus Supplies, Materials and Equipment.
3.24.130 - Bid Splitting Prohibited.
3.24.140 - Equipment Leasing Agreements.
3.24.150 - Maintenance Agreements.
3.24.160 - Cooperative Purchasing Agreements with County or Other Agencies
3.24.170 - “Piggyback” Purchases.
3.24.180 - Exceptions to Competitive Bidding Requirement.
3.24.010 - Purchasing System Adopted.
In order to establish efficient procedures for the purchase of supplies, materials,
equipment or services at the lowest possible cost commensurate with quality needed, to
exercise positive financial control over purchases, to clearly define authority for the
purchasing function, and to assure the quality of purchases, a purchasing system is
adopted.
3.24.020 - Definition of Terms.
The following terms, whenever used in this chapter, shall be construed as
follows:
A. “Bidders’ List” means a current file of sources of supply of articles for each
category of commodities repetitively purchased for city use.
B. “Department” means any department, agency, commission or other unit of the
city government, which derives its support wholly or in part from the city or an
entity associated with the city for which separate financial statements are
required.
C. “Lowest Responsible Bidder” means in addition to price, the “lowest
responsible bidder” will be determined after the following factors have been
considered:
1. The ability, capacity and skill of the bidder to perform the contract or
provide the service required;
2. Whether the bidder has the facilities to perform the contract or provide the
service promptly, or within the time specified, without delay or interference;
7.A.b
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Chapter 3.24 – Page 3
3. The character, integrity, reputation, judgment, experience and efficiency of
the bidder;
4. The bidders record of performance of previous contracts or services;
5. The previous and existing compliance by the bidder with laws and
ordinances relating to the contract or service;
6. The sufficiency of the financial resources and ability of the bidder to
perform the contract or provide the service;
7. The quality, availability and adaptability of the supplies, equipment or
service to the particular use required;
8. The ability of the bidder to provide future maintenance and service for the
use of the subject of the contract;
9. The number and scope of conditions attached to the bid.
D. “Open Market” means and pertains to purchases or transactions that are
executed without recourse to formalized purchasing procedure.
E. “Over the Counter” means and pertains to purchases or transactions that are
executed without recourse to competitive bidding and without a purchase
order.
F. “Professional and Contractual Services” means services of engineers,
architects, accountants, attorneys, doctors, consultants and other persons or
businesses with specialized scientific, expert, technical, or other skills of a
similar nature.
G. “Purchases” means the purchases of supplies, materials, equipment or
services shall include leases or rentals as well as transactions by which the
city acquires ownership.
H. “Purchase Order” means a document which authorizes the delivery of
specified merchandise or the rendering of certain service and the making of a
charge for such merchandise or service.
I. “Requisition” means a written demand or request from the using department to
the purchasing agent for specified article or service.
J. “Responsible Bid” means an offer, submitted by a responsible bidder to furnish
supplies, materials, equipment or services in conformity with the
specifications, delivery terms and conditions and other requirements included
in the invitation for bids.
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Chapter 3.24 – Page 4
K. “Responsible Bidder” means a bidder who submits a responsible bid and who
is not only financially responsible, but is possessed of the resources,
judgment, skill, ability, capacity and integrity requisite and necessary to
perform the contract according to its terms.
L. “Services” means any and all services including but not limited to the following:
the repair or maintenance of equipment, machinery and other city-owned or
operated property. The term does not include services rendered by city
officers or employees, or professional and other contractual services which are
in their nature unique and not subject to competition.
M. “Specifications” means a formulated, definite and complete statement of what
is required by the city of the vendor, in the way of composition, construction,
utility, durability, efficiency, texture, shape, form or dimension.
N. “Supplies, Materials and Equipment” means any and all articles or things
which shall be furnished to or used by any Department, including all printing,
binding, publications, stationery, forms, journals or reports.
O. “Using Department” means the department that uses the supplies, materials,
equipment or services obtained pursuant to a particular purchase.
3.24.030 - Purchasing Function Established.
There is created a centralized purchasing function, in which is vested authority
for the purchase of supplies, materials, equipment or services.
3.24.040 - Purchasing Officer Designated.
A function of purchasing officer is hereby created and shall be appointed by the
city manager. The purchasing officer may delegate purchasing duties. The duties of
the purchasing officer may be combined with those of any other office or position.
A. The purchasing officer shall have the powers and duties as follows:
1. Purchase or contract for supplies, materials, equipment or services required
by any office or department of the city in accordance with purchasing
procedures prescribed by this section, and such other rules or regulations
as shall be prescribed by the city council;
2. Act to procure for the city the needed quality in supplies, materials,
equipment or services at least expense to the city;
3. Discourage uniform bidding, and endeavor to obtain as full and open
competition as possible on all purchases;
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Chapter 3.24 – Page 5
4. Prepare and recommend to the city manager and city council rules
governing the purchase of supplies, services and equipment for the city;
5. Keep informed of current developments in the field of purchasing prices,
market conditions and new products;
6. Prescribe and maintain such forms as are reasonably necessary to the
operation of this section and other rules and regulations;
7. Recommend the transfer of surplus or unused supplies and equipment
between departments as needed, and the sale of all supplies and
equipment which cannot be used by any department, or which have
become unsuitable for city use.
3.24.050 - Exemptions from Centralized Purchasing.
The city manager may authorize any city department to purchase or contract for
specified supplies, materials, equipment or services but the purchasing officer shall
require that such purchases or contract be made in conformity with the procedures
established by this section, and shall further require periodic reports from the
department on the purchases and contracts made under such written authorization.
3.24.060 - Public Projects Exemptions.
This chapter is expressly made inapplicable to bids for public projects governed
by the procedures in Public Contract Code Section 20100 et seq. The provisions
contained in Public Contract Code Section 20100 et seq. establish the contract
procedures the city shall follow regarding public projects.
3.24.070 - Purchases under Ten Thousand Dollars.
Purchase of supplies, materials, equipment or services not exceeding an
estimated value of ten thousand dollars ($10,000) may be made by a city Department in
the open market, pursuant to the procedure prescribed in this ordinance; provided,
however, all quotation may be dispensed with in an emergency, or where said goods
and/or services can be obtained from only one source. A using department is
responsible for insuring there is a sufficient appropriation in the budgetary account
against which said purchase is to be charged.
A. Using Department shall follow the following procedure when making an open
market purchase:
1. Purchases under ten thousand dollars shall, whenever possible, be based on
at least three (3) informal quotations and shall be awarded to the vendor
submitting the lowest responsible quotation.
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Chapter 3.24 – Page 6
2. Solicit quotations from prospective vendors by written request, electronic mail
or by telephone.
3. Written quotations shall be submitted to the using department, which shall
keep a record of all open-market orders and quotes for a period of one year
after the submission of quotes or the placing of orders.
4. Where written contracts are entered into for purchases made under this
section, the department head is authorized to execute such contracts on
behalf of the city. Such purchases shall be made only by purchase order. A
copy of the executed contract shall be maintained on file in the offices of the
requesting department.
5. Using departments shall submit standard purchase order requisition forms to
the purchasing officer when requesting goods and services pursuant to this
section.
B. Notwithstanding subsection “A” above, purchases of supplies, materials,
equipment or services not exceeding an estimated value of five hundred
dollars ($500) may be made over the counter by a department head without
requirement for quotations or comparative pricing. Furthermore, such goods
and services may be obtained without a purchase order.
3.24.080 - Formal Contract Procedure, Purchases Greater Than Ten Thousand Dollars.
Except as otherwise provided herein, purchases of supplies, materials,
equipment or services with a value greater than ten thousand dollars ($10,000) shall be
awarded to the lowest responsible bidder, pursuant to the procedure prescribed in this
section. Written contracts may be required when in the judgment of the city manager the
public interest is served thereby.
A. Notice inviting bids shall include a general description of the articles to be
purchased and shall state where bid documents and specifications may be
obtained and the time and place for opening bids.
1. Notice Inviting Bids. Notice inviting bids shall be published by the city clerk at
least ten (10) days before the date of opening of the bids. Notice shall be
published at least once in a newspaper of general circulation, printed and
published in the city.
2. Bidders’ List. The City shall also solicit sealed bids from responsible
prospective suppliers whose names are on the bidders’ list.
B. Bidders’ Security. When deemed necessary by the purchasing agent, bidders’
security shall be required. Bidders shall be entitled to return of bid security
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Chapter 3.24 – Page 7
upon execution of the contract or upon the readvertisement for bids; provided
that a successful bidder shall forfeit his bid security upon refusal or failure to
execute the contract within ten (10) days after the notice of award of contract
has been mailed, unless the city is responsible for the delay. The city council
may, on refusal or failure of the successful bidder to execute the contract,
award it to the next lowest responsible bidder. If the city council awards the
contract to the next lowest bidder, the bidder first awarded the contract shall
forfeit only the portion of his security, which is equal to the difference between
his bid and the bid of the next lowest responsible bidder. If the next lowest
bidder is awarded the contract and he fails or refuses to execute the contract,
he shall forfeit his entire bid security.
C. Bid Opening Procedure. Sealed bids shall be submitted to the city clerk, and
shall be identified as bids on the envelope. Bids shall be opened in public at
the time and place stated in the public notices. A tabulation of all bids received
shall be open for public inspection during regular business hours for a period
of not less than thirty (30) calendar days after the bid opening.
D. Rejection of Bids. At its discretion, the city council may reject any and all bids
presented, and re-advertise for bids.
E. Award of Contracts. Contracts shall be awarded by the city council to the
lowest responsible bidder except as otherwise provided herein. A master copy
of the contract is to be on file in the city clerk’s department upon execution of
the contract.
F. Award of Contracts by City Manager. The city manager is authorized to award
contracts to the lowest responsible bidder when the city council has budgeted
funds for the item(s) and the amount of the award is not more than the
budgeted amount. All contracts awarded pursuant to this section shall require
issuance of a purchase order.
G. Tie Bids. If two or more bids received are for the same total amount or unit
price, quality, service and delivery being equal, and if the public interest will
not permit the delay of re-advertising for bids, the city council may accept the
one it chooses, or accept the lowest bona fide offer by negotiation with the tie
bidders at the time of the bid opening.
H. Performance Bonds. The city shall have authority to require a performance
bond before entering a contract, in such amount as it shall be found
reasonably necessary to protect the best interests of the city. If the city
requires a performance bond, the form and amount of the bond shall be
described in the notice inviting bids.
I. Single Source Purchases. Single source purchase of goods or services that
can be obtained from only one source may be made by a city Department or
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Chapter 3.24 – Page 8
the purchasing officer without advertising and after approval by the city
council.
J. Waiver of Formal Bidding Requirement. The city council may authorize
purchase of supplies, materials, equipment or services of a value greater than
ten thousand dollars without complying with the above procedures when in the
opinion of the council, compliance with the procedure is not in the best interest
of the city.
3.24.090 - Professional and Contractual Services.
Contracts for services of specially trained and professional persons or
businesses shall be exempt from bidding. If possible, quotes from three (3) qualified
vendors shall be obtained prior to the award of a contract and the award of contract may
be based on the basis of demonstrated competence and on the professional
qualifications necessary for the satisfactory performance of the services required. If the
contract is equal to or below ten thousand dollars, the contract shall require the
approval of, and be executed by, the city manager. All contracts exceeding ten
thousand dollars must be approved by the city council.
3.24.100 - Encumbrance of Funds.
Except in cases of emergency, the purchasing officer shall not issue any
purchase order for supplies, equipment, or services for which there is an insufficient
appropriation in the budgetary account against which said purchase is to be charged.
3.24.110 - Inspection and Testing of Supplies, Materials and Equipment.
The city may inspect supplies, materials and equipment delivered to determine
their conformance with the specifications set forth in the order or contract. The city shall
have authority to require chemical and physical tests of samples submitted with bids,
and samples of deliveries, which are necessary to determine their quality and
conformance with specifications.
3.24.120 - Surplus Supplies, Materials and Equipment.
All using departments shall submit to the purchasing officer, at such times and in
such forms as he shall prescribe, reports showing all supplies, materials and equipment
which are no longer used or which have become obsolete or worn out. The using
department, with the concurrence of the purchasing officer, shall have authority to sell
all supplies, materials and equipment which cannot be used by any department, or
which have become unsuitable for city use, or to exchange the same for or trade the
same in on new supplies and equipment. The purchasing officer shall also have the
authority to make transfers between departments of any usable surplus supplies,
materials or equipment. The sale of supplies, materials or equipment when the total
estimated value exceeds ten thousand dollars requires approval by the city council.
7.A.b
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Chapter 3.24 – Page 9
Surplus supplies, materials or equipment which cannot be sold may be donated to a
local not-for-profit organization with approval of the city manager.
3.24.130 - Bid Splitting Prohibited.
Splitting orders of supplies, materials, equipment or services into smaller or
separate orders for the purpose of evading the competitive bidding provisions of this
chapter are prohibited.
3.24.140 - Equipment Leasing Agreements.
A. As used in this section:
1. “Leasing of nonpurchasable equipment” means equipment which is available
through “lease only” plans;
2. “Leasing purchasable equipment” means equipment which can be acquired
through “lease with option to purchase” type plans;
B. Equipment Leasing. Leasing of purchasable or nonpurchasable equipment
shall be in accordance with subsections 3.24.070 through 3.24.080 of this
section.
3.24.150 - Maintenance Agreements.
A. As used in this section, “maintenance agreements” means agreements with
maintenance service providers for the maintenance of city equipment in good
operating condition subject to terms and conditions agreeable to both the
provider and the city.
B. Maintenance agreements shall be signed or terminated before agreement
expiration by the purchasing agent with prior approval of the department head
responsible for the equipment.
3.24.160 - Cooperative Purchasing Agreements with County or Other Agencies.
Nothing contained in this section shall prohibit the voluntary participation by the
city in any voluntary cooperative purchasing agreement(s) or programs entered into
between the city and the state, county, and other municipalities situated within the
boundaries of the county, and the purchasing agent is empowered and authorized to act
under the provisions of this section, to procure for the city supplies and equipment in
conjunction with such voluntary cooperative purchasing agreement(s) or programs as
may be entered into by the city. All formal contract and bidding procedures to be
followed in such cases shall be those specifically enumerated in the voluntary
cooperative purchasing agreement or program.
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Chapter 3.24 – Page 10
3.24.170 - “Piggyback” Purchases.
Nothing contained in this section shall prohibit the city from purchasing supplies,
materials, equipment or services without complying with the herein bidding procedure,
from a supplier who offers the same or better price, terms and/or conditions as the
supplier previously offered as the lowest responsible bidder under competitive
procurement conducted by another city or public agency, provided that the competitive
procurement process of the other agency meets or exceeds the standards of the city, is
for like or greater quantities, includes all known bidders and that, in the opinion of the
purchasing agent, it is in the best interest of the city. This procurement practice is
commonly referred to as “piggyback” purchasing.
3.24.180 - Exceptions to Competitive Bidding Requirement.
Notwithstanding any provision of this chapter to the contrary, the competitive
bidding provisions of this chapter may be dispensed with when contracts which by their
nature do not lend themselves to award by competitive bidding such as, but not limited
to:
A. Repairs and/or maintenance of equipment which requires unique skills,
abilities or training.
B. Equipment which must be used in order to be compatible with existing city
equipment.
C. Perishable goods.
D. Insurance where obtaining broker quotes is impracticable.
E. Computer hardware, software and licenses which are uniformly priced or have
a standard governmental price.
F. Supplies, materials or equipment which can be obtained at a favorable price
as a result of other governmental purchasing programs.
G. Emergency is found to exist and the city council authorizes the purchase of
supplies, materials, equipment or services where it is determined that service
involving the public health, safety or welfare would be interrupted if the normal
procedure were followed.
H. Such other circumstances as the city council may determine and document
that will result in cost savings greater than those which would result from the
use of customary bidding process.
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Chapter 3.24 – Page 11
ATTEST:
______________________________ _____________________________
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace
and of the City Council thereof and of the City Council thereof
I, Tracey Martinez, City Clerk of the City of Grand Terrace, do hereby certify that
the foregoing Ordinance was introduced at a regular meeting of the City Council on the
10th of January 2012, and adopted at a regular meeting of the City Council of the City of
Grand Terrace held on the 24th day of January 2012, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
Tracey Martinez, City Clerk
Approved as to form:
________________________________
Richard L. Adams, City Attorney
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AGENDA REPORT
MEETING DATE:November 27, 2012 Successor Agency Item
TITLE:Initial Review of Draft "Due Diligence Review" Pertaining to
Non-Housing Funds of the Successor Agency of the
Community Redevelopment Agency of the City of Grand
Terrace Pursuant to the Health and Safety Code
PRESENTED BY:Steve Elam, Interim Finance Director
RECOMMENDATION:Receive and accept public comment on the draft Due
Diligence Review pertaining to non-housing funds of the
Successor Agency of the Community Redevelopment
Agency of the City of Grand Terrace.
BACKGROUND:
On June 27, 2012, the Governor signed “clean up legislation” AB 1484 into law. AB
1484 imposes a requirement on successor agencies to use an independent auditor to
conduct a Due Diligence Review (DDR) to determine the unobligated balances available
for transfer to affected taxing entities, and the recovery and subsequent remittance of
funds determined to have been transferred absent an enforceable obligation. The bill
authorizes the Department of Finance (DOF) to issue a finding of completion to a
successor agency that completes the DDR and meets other requirements. Upon
receiving a finding of completion, the bill authorizes the successor agency to participate
in a loan repayment program and limited property management activities.
DISCUSSION:
The DDR is comprised of two parts with different due dates. Part one is a review of the
CRA Low/Mod Income Housing Fund (LMIHF), which had a DOF submittal deadline of
October 15, 2012. This deadline was met by the Successor Agency and Oversight
Board. The DOF issued its findings on the LMIHF DDR November 9, 2012, and a Meet-
and-Confer Request on those findings has been submitted to DOF by Successor
Agency staff. Part two of the DDR process is a review of the other CRA (non-housing)
funds, which must be prepared by December 15, 2012. The Agency’s Oversight Board
must then review, approve and transmit the final DDR to the DOF by January 15, 2013.
Rogers Anderson Malody Scott, the audit firm conducting the DDR's for the Successor
Agency, has issued the attached draft DDR on the other CRA (non-housing) funds.
This DDR is subject to Oversight Board review and public comment on December 5,
2012, review and approval by the Oversight Board on December 19, 2012. Further,
submittal of the final DDR to the DOF must occur by January 15, 2013. Any revisions to
be made to the attached draft report will be reflected in the final DDR to be submitted to
the Oversight Board for review and public comment on December 5, 2012. Once the
Oversight Board has approved the DDR, it must be submitted to the Department of
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Finance for their final determination. In making its final determination, the Department of
Finance has the authority to adjust the amount due.
FISCAL IMPACT:
Based on the draft DDR, the total Successor Agency non-housing assets exceed the
restricted and obligated balances by $1,651,302. Upon final determination by the
Department of Finance, this amount will therefore need to be paid to the County
Auditor-Controller for disbursement to other taxing entities. Note that in making their
final determination, the Department of Finance may adjust this amount. This amount will
represent a reduction of Successor Agency funds available to meet its future
obligations, but will not impact the City’s general fund.
ATTACHMENTS:
·Due Diligence Review_Other Funds_DRAFT
APPROVALS:
Steve Elam Completed 11/20/2012 7:43 AM
Finance Completed 11/20/2012 7:42 AM
City Attorney Completed 11/20/2012 10:50 AM
City Manager Completed 11/20/2012 11:32 AM
City Council Pending
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PURSUANT TO THE STATE OF CALIFORNIA
HEALTH AND SAFETY CODE SECTION 34179.5
CITY OF GRAND TERRACE AS THE SUCCESSOR AGENCY OF THE
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
INDEPENDENT ACCOUNTANT’S REPORT
ON APPLYING AGREED-UPON PROCEDURES
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COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES
i
TABLE OF CONTENTS
Independent Accountant’s Report on Applying Agreed-Upon Procedures ..................................................................... 1
Attachment A: Agreed-Upon Procedures ....................................................................................................................... 2
Attachment 2 . ............................................................................................................................................................... 16
Attachment 4 ................................................................................................................................................................ 17
Attachment 5 ................................................................................................................................................................ 19
Attachment 6 ................................................................................................................................................................ 20
Attachment 7. ................................................................................................................................................................ 22
Attachment 8. ............................................................................................................................................................... 23
Attachment 9 ................................................................................................................................................................ 25
Attachment 10 .............................................................................................................................................................. 26
DRAFT
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Oversight Board of the Successor Agency for the
Community Redevelopment Agency of the City of Grand Terrace
22795 Barton Road
Grand Terrace, CA 92313
INDEPENDENT ACCOUNTANT’S REPORT
ON APPLYING AGREED-UPON PROCEDURES
We have performed the minimum required agreed-upon procedures enumerated in
Attachment “A”, which were agreed to by the Oversight Board of the Successor Agency
for the Community Redevelopment Agency of the City of Grand Terrace, the California
State Controller’s Office and the State of California Department of Finance (Agencies)
solely to assist you in determining All Other Funds unobligated balances available for
transfer to taxing entities complying with statutory requirements pursuant to the
California Health and Safety Code section 34179.5. Management of the Successor
Agency is responsible for the accounting records pertaining to statutory compliance
pursuant to Health and Safety Code section 34182(a)(1).
This agreed-upon procedures engagement was conducted in accordance with
attestation standards established by the American Institute of Certified Public
Accountants. The sufficiency of these procedures is solely the responsibility of those
parties specified in the report. Consequently, we make no representation regarding the
sufficiency of the procedures described below either for the purpose for which this
report has been requested or for any other purpose.
The scope of this engagement was limited to performing the minimum required agreed-
upon procedures as set forth in Attachment “A” along with the findings noted as a result
of the procedures performed.
We were not engaged to and did not conduct an audit, the objective of which would be
the expression of an opinion as to the appropriateness of the results summarized after
each procedure in Attachment “A”. Accordingly, we do not express such an opinion.
Had we performed additional procedures, other matters might have come to our
attention that would have been reported to you.
This report is intended solely for the information and use of the applicable Agencies,
and is not intended to be, and should not be used by anyone other than these specified
parties. This restriction is not intended to limit distribution of this report, which is a
matter of public record.
October XX, 2012
DRAFT
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COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES Attachment A
2
Purpose: To determine the unobligated balances available for transfer to taxing entities of the Low and
Moderate Income Housing Fund. [Health and Safety Code section 34179.5]
Citation: 34179.5(c)(1) The dollar value of assets transferred from the former redevelopment agency to the
successor agency on or about February 1, 2012.
1. Obtain from the Successor Agency a listing of all assets that were transferred from the former redevelopment
agency to the Successor Agency on February 1, 2012. Agree the amounts on this listing to account balances
established in the accounting records of the Successor Agency. Identify in the Agreed-Upon Procedures (AUP)
report the amount of the assets transferred to the Successor Agency as of that date.
Results:
We obtained from the Successor Agency a listing of all assets that were transferred from the former
redevelopment agency (excluding Low and Moderate Income Housing Fund) to the Successor Agency on
February 1, 2012. We agreed the amounts on this listing to account balances established in the accounting
records of the Successor Agency.
We noted that $35,373,736 in assets were transferred from the former redevelopment agency to the Successor
Agency as of February 1, 2012.
DRAFT
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COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES Attachment A
3
Citation: 34179.5(c)(2) The dollar value of assets and cash and cash equivalents transferred after January 1,
2011, through June 30, 2012, by the redevelopment agency or the successor agency to the city, county, or city
and county that formed the redevelopment agency and the purpose of each transfer. The review shall provide
documentation of any enforceable obligation that required the transfer.
2. If the State Controller’s Office has completed its review of transfers required under both Sections 34167.5 and
34178.8 and issued its report regarding such review, attach a copy of that report as an exhibit to the AUP report.
If this has not yet occurred, perform the following procedures:
A. Obtain a listing prepared by the Successor Agency of transfers (excluding payments for goods and
services) from the former redevelopment agency to the city, county, or city and county that formed
the redevelopment agency for the period from January 1, 2011 through January 31, 2012. For each
transfer, the Successor Agency should describe the purpose of the transfer and describe in what
sense the transfer was required by one of the Agency’s enforceable obligations or other legal
requirements. Provide this listing as an attachment to the AUP report.
Results:
We obtained a listing prepared by the Successor Agency of transfers (excluding payments for
goods and services) from the former redevelopment agency to the city, county, or city and
county that formed the redevelopment agency for the period from January 1, 2011 through
January 31, 2012. For each transfer, the Successor Agency described the purpose of the
transfer and described in what sense the transfer was required by one of the Successor
Agency's enforceable obligations or other legal requirements. The State Controller's Office has
not completed its review of transfers required under both Sections 34176.5 and 34178.8. Based on
the listing of transfers from the former redevelopment agency to the City of Grand Terrace for the
period January 1, 2011 through January 31, 2012, we noted three transfers totaling $867,806.
See Attachment 2 for listing of transfers.
B. Obtain a listing prepared by the Successor Agency of transfers (excluding payments for goods and
services) from the Successor Agency to the city, county, or city and county that formed the
redevelopment agency for the period from February 1, 2012 through June 30, 2012. For each
transfer, the Successor Agency should describe the purpose of the transfer and describe in what
sense the transfer was required by one of the Agency’s enforceable obligations or other legal
requirements. Provide this listing as an attachment to the AUP report.
Results:
According to Successor Agency, there were no transfers from the former redevelopment agency to
the City or County for the period from February 1, 2012 through June 30, 2012.
C. For each transfer, obtain the legal document that formed the basis for the enforceable obligation
that required any transfer. Note in the AUP report the absence of any such legal document or the
absence of language in the document that required the transfer.
Results:
We obtained, from the Successor Agency, copies of the Agency resolutions related to the
“Improvements to Mount Vernon Avenue” and the “Grand Terrace Road Project.”
DRAFT
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COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES Attachment A
4
Citation: 34179.5(c)(3) The dollar value of any cash or cash equivalents transferred after January 1, 2011,
through June 30, 2012, by the redevelopment agency or the successor agency to any other public agency or
private party and the purpose of each transfer. The review shall provide documentation of any enforceable
obligation that required the transfer.
3. If the State Controller’s Office has completed its review of transfers required under both Sections 34167.5 and
34178.8 and issued its report regarding such review, attach a copy of that report as an exhibit to the AUP report.
If this has not yet occurred, perform the following procedures:
A. Obtain a listing prepared by the Successor Agency of transfers (excluding payments for goods and
services) from the former redevelopment agency to any other public agency or to private parties for
the period from January 1, 2011 through January 31, 2012. For each transfer, the Successor
Agency should describe the purpose of the transfer and describe in what sense the transfer was
required by one of the Agency’s enforceable obligations or other legal requirements. Provide this
listing as an attachment to the AUP report.
Results:
According to Successor Agency, there were no transfers from the former redevelopment agency to
any other public agency or private party for the period from January 1, 2011 through January 31,
2012.
B. Obtain a listing prepared by the Successor Agency of transfers (excluding payments for goods and
services) from the Successor Agency to any other public agency or private parties for the period
from February 1, 2012 through June 30, 2012. For each transfer, the Successor Agency should
describe the purpose of the transfer and describe in what sense the transfer was required by one of
the Agency’s enforceable obligations or other legal requirements. Provide this listing as an
attachment to the AUP report.
Results:
According to Successor Agency, there were no transfers from the former redevelopment agency to
any other public agency or private party for the period from February 1, 2012 through June 30,
2012.
C. For each transfer, obtain the legal document that formed the basis for the enforceable obligation
that required any transfer. Note in the AUP report the absence of any such legal document or the
absence of language in the document that required the transfer.
Results:
The Successor Agency did not prepare schedules related to procedures 3.A and 3.B, as there are
no transfers that met the criteria stated in these procedures, therefore no legal documents were
obtained.
DRAFT
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COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES Attachment A
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Citation: 34179.5(c)(4) The review shall provide expenditure and revenue accounting information and identify
transfers and funding sources for the 2010–11 and 2011–12 fiscal years that reconciles balances, assets, and
liabilities of the successor agency on June 30, 2012 to those reported to the Controller for the 2009–10 fiscal
year.
4. Perform the following procedures:
A. Obtain from the Successor Agency a summary of the financial transactions of the Redevelopment
Agency and the Successor Agency in the format set forth in the attached schedule for the fiscal
periods indicated in the schedule. For purposes of this summary, the financial transactions should
be presented using the modified accrual basis of accounting. End of year balances for capital
assets (in total) and long-term liabilities (in total) should be presented at the bottom of this summary
schedule for information purposes.
Results:
We obtained from the Successor Agency a summary of the financial transactions of the
Redevelopment Agency and the Successor Agency for the fiscal periods requested using the
modified accrual basis of accounting. The summary includes the requested long-term liabilities and
capital asset information.
B. Ascertain that for each period presented the total of revenues, expenditures, and transfers accounts
fully for the changes in equity from the previous fiscal period.
Results:
We agreed the changes in equity to the requisite accounting data. Prior period adjustments account
for any variances in the changes in equity between the periods disclosed.
C. Compare amounts in the schedule relevant to the fiscal year ended June 30, 2010 to the state
controller’s report filed for the Redevelopment Agency for that period.
Results:
We agreed the stated amounts to the June 30, 2010 State Controller’s Report and noted no
variances.
D. Compare amounts in the schedule for the other fiscal periods presented to account balances in the
accounting records or other supporting schedules. Describe in the report the type of support
provided for each fiscal period.
Results:
We agreed the stated amounts for the year ended June 30, 2011 to the State Controller’s Report for
the same period and noted no variances.
We agreed the stated amounts for the seven months ended January 31, 2012 and the five months
ended June 30, 2012 to the Successor Agency’s trial balances and noted no variances.
See Attachment 4 for the summary of financial transactions of the Redevelopment Agency and the
Successor Agency.
DRAFT
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DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES Attachment A
6
Citation: 34179.5(c)(5) A separate accounting for the balance for the Low and Moderate Income Housing Fund
for all other funds and accounts combined shall be made as follows:
(A) A statement of the total value of each fund as of June 30, 2012.
5. Obtain from the Successor Agency a listing of all assets of the Low and Moderate Income Housing Fund as of
June 30, 2012 for the report that is due October 1, 2012 and a listing of all assets of all other funds of the
Successor Agency as of June 30, 2012 (excluding the previously reported assets of the Low and Moderate
Income Housing Fund) for the report that is due December 15, 2012. When this procedure is applied to the Low
and Moderate Income Housing Fund, the schedule attached as an exhibit will include only those assets of the
Low and Moderate Income Housing Fund that were held by the Successor Agency as of June 30, 2012 and will
exclude all assets held by the entity that assumed the housing function previously performed by the former
redevelopment agency. Agree the assets so listed to recorded balances reflected in the accounting records of
the Successor Agency. The listings should be attached as an exhibit to the appropriate AUP report.
Results:
We obtained from the Successor Agency a listing of all assets of the “Other” Funds as of June 30, 2012 for the
report that is due December 15, 2012. The listing excludes those assets of the Low and Moderate Income
Housing Fund that were held by the Successor Agency as of June 30, 2012. We agreed the assets so listed to
recorded balances reflected in the accounting records of the Successor Agency.
See Attachment 5 for the listing, obtained from the Successor Agency, of assets that were held by the
Successor Agency as of June 30, 2012.
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COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES Attachment A
7
Citation: 34179.5(c)(5)(B) An itemized statement listing any amounts that are legally restricted as to purpose
and cannot be provided to taxing entities. This could include the proceeds of any bonds, grant funds, or funds
provided by other governmental entities that place conditions on their use.
6. Obtain from the Successor Agency a listing of asset balances held on June 30, 2012 that are restricted for the
following purposes:
A. Unspent bond proceeds:
i. Obtain the Successor Agency’s computation of the restricted balances (e.g., total proceeds less
eligible project expenditures, amounts set aside for debt service payments, etc.)
Results:
We obtained a computation of the unspent bond proceeds at June 30, 2012.
ii. Trace individual components of this computation to related account balances in the accounting
records, or to other supporting documentation (specify in the AUP report a description of such
documentation).
Results:
We agreed the computation to the related client prepared spreadsheets and the bank account balance.
iii. Obtain from the Successor Agency a copy of the legal document that sets forth the restriction
pertaining to these balances. Note in the AUP report the absence of language restricting the use of
the balances that were identified by the Successor Agency as restricted.
Results:
We obtained a copy of the official statement and noted on page three the purposes for which these
bonds were issued.
B. Grant proceeds and program income that are restricted by third parties:
i. Obtain the Successor Agency’s computation of the restricted balances (e.g., total proceeds less
eligible project expenditures).
ii. Trace individual components of this computation to related account balances in the accounting
records, or to other supporting documentation (specify in the AUP report a description of such
documentation).
iii. Obtain from the Successor Agency a copy of the grant agreement that sets forth the restriction
pertaining to these balances. Note in the AUP report the absence of language restricting the use of
the balances that were identified by the Successor Agency as restricted.
Results:
According to Successor Agency, there were no Grant Proceeds or Program Income held by the
Successor Agency at June 30, 2012.
C. Other assets considered to be legally restricted:
i. Obtain the Successor Agency’s computation of the restricted balances (e.g., total proceeds less
eligible project expenditures).
Results:
We obtained a computation of the restricted balances at June 30, 2012.
ii. Trace individual components of this computation to related account balances in the accounting
records, or to other supporting documentation (specify in the AUP report a description of such
documentation).
Results:
We agreed the computation to the related account balances and fiscal agent bank statements at June
30, 2012.
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DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES Attachment A
8
iii. Obtain from the Successor Agency a copy of the legal document that sets forth the restriction
pertaining to these balances. Note in the AUP report the absence of language restricting the use of
the balances that were identified by Successor the Agency as restricted.
Results:
We obtained a copy of the official statements for each bond issue and agreed the required reserve
amount to the amount held by the fiscal agents at June 30, 2012 and noted no variances. The bond
reserve amounts are a required part of the bond issue.
D. Attach the above mentioned Successor Agency prepared schedule(s) as an exhibit to the AUP report. For
each restriction identified on these schedules, indicate in the report the period of time for which the
restrictions are in effect. If the restrictions are in effect until the related assets are expended for their
intended purpose, this should be indicated in the report.
Results:
See Attachment 6 for the listing restricted assets at June 30, 2012. The intended purpose language is
included on the listing.
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COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES Attachment A
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Citation: 34179.5(c)(5)(C) An itemized statement of the values of any assets that are not cash or cash
equivalents. This may include physical assets, land, records, and equipment. For the purpose of this accounting,
physical assets may be valued at purchase cost or at any recently estimated market value. The statement shall
list separately housing-related assets.
7. Perform the following procedures:
A. Obtain from the Successor Agency a listing of assets as of June 30, 2012 that are not liquid or
otherwise available for distribution (such as capital assets, land held for resale, long-term
receivables, etc.) and ascertain if the values are listed at either purchase cost (based on book value
reflected in the accounting records of the Successor Agency) or market value as recently estimated
by the Successor Agency.
Results:
We obtained from the Successor Agency a listing of assets as of June 30, 2012 that are not liquid or
otherwise available for distribution. We noted that $8,073,295 of assets at June 30, 2012 were not
liquid or otherwise available for distribution. The assets as stated are based on book value as
reflected in the accounting records of the Successor Agency.
See Attachment 7 for listing of assets obtained from the Successor Agency.
B. If the assets listed at 7(A) are listed at purchase cost, trace the amounts to a previously audited
financial statement (or to the accounting records of the Successor Agency) and note any
differences.
Results:
We traced the amount to the Successor Agency’s accounting records noting no differences.
C. For any differences noted in 7(B), inspect evidence of disposal of the asset and ascertain that the
proceeds were deposited into the Successor Agency trust fund. If the differences are due to
additions (this generally is not expected to occur), inspect the supporting documentation and note
the circumstances.
Results:
We noted a piece of land was purchased using bond proceeds. The Agency Board approved the
purchase of the land on June 14, 2011. We obtained a copy of the Agency minutes for June 14,
2011 and a copy of the purchase agreement.
D. If the assets listed at 7(A) are listed at recently estimated market value, inspect the evidence (if any)
supporting the value and note the methodology used. If no evidence is available to support the
value and/or methodology, note the lack of evidence.
Results:
Procedure 7(D) is not applicable since the assets identified in procedure 7(A) are not listed at
estimated market value.
DRAFT
Subject to Change
8.A.a
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COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES Attachment A
10
Citation: 34179.5(c)(5)(D) An itemized listing of any current balances that are legally or contractually dedicated
or restricted for the funding of an enforceable obligation that identifies the nature of the dedication or restriction
and the specific enforceable obligation. In addition, the successor agency shall provide a listing of all approved
enforceable obligations that includes a projection of annual spending requirements to satisfy each obligation and
a projection of annual revenues available to fund those requirements. If a review finds that future revenues
together with dedicated or restricted balances are insufficient to fund future obligations and thus retention of
current balances is required, it shall identify the amount of current balances necessary for retention. The review
shall also detail the projected property tax revenues and other general purpose revenues to be received by the
successor agency, together with both the amount and timing of the bond debt service payments of the
successor agency, for the period in which the oversight board anticipates the successor agency will have
insufficient property tax revenue to pay the specified obligations.
8. Perform the following procedures:
A. If the Successor Agency believes that asset balances need to be retained to satisfy enforceable
obligations, obtain from the Successor Agency an itemized schedule of asset balances (resources) as of
June 30, 2012 that are dedicated or restricted for the funding of enforceable obligations and perform the
following procedures. The schedule should identify the amount dedicated or restricted, the nature of the
dedication or restriction, the specific enforceable obligation to which the dedication or restriction relates,
and the language in the legal document that is associated with the enforceable obligation that specifies
the dedication of existing asset balances toward payment of that obligation.
i. Compare all information on the schedule to the legal documents that form the basis for the dedication
or restriction of the resource balance in question.
Results:
The Successor Agency could not provide legal documents with regard to the amounts due to:
Rock Bottom for the maintenance of the baseball park in the amount of $10,600
Urban Futures, Inc. for bond compliance in the amount of $3,000
Rosenow Spevacek Group in the amount of $3,133 and
The accrued project expenses amounting to $488.
ii. Compare all current balances to the amounts reported in the accounting records of the Successor
Agency or to an alternative computation.
Results:
The balances as stated agree to the Successor Agency’s accounting records.
iii. Compare the specified enforceable obligations to those that were included in the final Recognized
Obligation Payment Schedule approved by the California Department of Finance.
Results:
The amounts, as stated, were included on the final Recognized Obligation Payment Schedule
approved by the California Department of Finance, except for the accrued project expenses of $488
and the remaining balance on the Stater Brothers' contract of $1,044,375.
iv. Attach as an exhibit to the report the listing obtained from the Successor Agency. Identify in the
report any listed balances for which the Successor Agency was unable to provide appropriate
restricting language in the legal document associated with the enforceable obligation.
Results:
See Attachment 8.A for itemized schedule obtained from the Successor Agency.
DRAFT
Subject to Change
8.A.a
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COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES Attachment A
11
B. If the Successor Agency believes that future revenues together with balances dedicated or
restricted to an enforceable obligation are insufficient to fund future obligation payments and thus
retention of current balances is required, obtain from the Successor Agency a schedule of approved
enforceable obligations that includes a projection of the annual spending requirements to satisfy
each obligation and a projection of the annual revenues available to fund those requirements and
perform the following procedures:
i. Compare the enforceable obligations to those that were approved by the California Department
of Finance. Procedures to accomplish this may include reviewing the letter from the California
Department of Finance approving the Recognized Enforceable Obligation Payment Schedules for
the six month period from January 1, 2012 through June 30, 2012 and for the six month period
July 1, 2012 through December 31, 2012.
ii. Compare the forecasted annual spending requirements to the legal document supporting each
enforceable obligation.
a. Obtain from the Successor Agency its assumptions relating to the forecasted annual
spending requirements and disclose in the report major assumptions associated with
the projections.
iii. For the forecasted annual revenues:
a. Obtain from the Successor Agency its assumptions for the forecasted annual revenues
and disclose in the report major assumptions associated with the projections.
Results:
The Successor Agency believes that future revenues together with balances dedicated or restricted
to an enforceable obligation are sufficient to fund approved enforceable obligations.
C. If the Successor Agency believes that projected property tax revenues and other general purpose
revenues to be received by the Successor Agency are insufficient to pay bond debt service
payments (considering both the timing and amount of the related cash flows), obtain from the
Successor Agency a schedule demonstrating this insufficiency and apply the following procedures
to the information reflected in that schedule.
i. Compare the timing and amounts of bond debt service payments to the related bond debt
service schedules in the bond agreement.
Results:
The Successor Agency is retaining amounts sufficient to make the debt service payments required
on September 1, 2013.
See Attachment 8.C for itemized schedule obtained from the Successor Agency.
ii. Obtain the assumptions for the forecasted property tax revenues and disclose major
assumptions associated with the projections.
Results:
The Successor Agency is expecting only to receive tax increment payments twice a year. The
timing of these two tax payments does not agree with the debt service requirements. These
amounts were approved on ROPS 3.
iii. Obtain the assumptions for the forecasted other general purpose revenues and disclose major
assumptions associated with the projections.
Results
The Successor Agency does not anticipate receiving any other general purpose revenues.
DRAFT
Subject to Change
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DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES Attachment A
12
D. If procedures A, B, or C were performed, calculate the amount of current unrestricted balances
necessary for retention in order to meet the enforceable obligations by performing the following
procedures.
i. Combine the amount of identified current dedicated or restricted balances and the amount of
forecasted annual revenues to arrive at the amount of total resources available to fund
enforceable obligations.
Results
$2,374,856 of the Successor Agency’s Pooled Cash Balance will need to be retained in order to
meet the obligations on Schedule 8.A and 8.C. The Successor Agency estimated future annual
revenues to be $0.
ii. Reduce the amount of total resources available by the amount forecasted for the annual spending
requirements. A negative result indicates the amount of current unrestricted balances that needs
to be retained.
Results
As stated above in 8.D.i, $2,374,856 of the Successor Agency’s Pooled Cash Balance will need to
be retained in order to meet the obligations on Schedule 8.A and 8.C.
iii. Include the calculation in the AUP report.
Results
According to the Successor Agency, estimated future annual revenue to be received is $0, thus
$2,374,856 of the Agency’s Pooled Cash balance at June 30, 2012 will need to be retained to meet
the obligations listed on Attachment 8.A and 8.C.
DRAFT
Subject to Change
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COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES Attachment A
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Citation: 34179.5(c)(5)(E) An itemized list and analysis of any amounts of current balances that are needed to
satisfy obligations that will be placed on the Recognized Obligation Payment Schedules for the current fiscal
year.
9. If the Successor Agency believes that cash balances as of June 30, 2012 need to be retained to satisfy
obligations on the Recognized Obligation Payment Schedule (ROPS) for the period of July 1, 2012 through
June 30, 2013, obtain a copy of the final ROPS for the period of July 1, 2012 through December 31, 2012 and a
copy of the final ROPS for the period January 1, 2013 through June 30, 2013. For each obligation listed on the
ROPS, the Successor Agency should add columns identifying (1) any dollar amounts of existing cash that are
needed to satisfy that obligation and (2) the Successor Agency’s explanation as to why the Successor Agency
believes that such balances are needed to satisfy the obligation. Include this schedule as an attachment to the
AUP report.
Results:
See Attachment 9 for the listing and explanations from the Successor Agency of the Pooled Cash balances that
need to be retained and its corresponding enforceable obligation in the ROPS 2 (July 1, 2012 to December 31,
2012) and in the ROPS 3 (January 1, 2013 to June 30, 2013).
DRAFT
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DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES Attachment A
14
Citation: 34179.5(c)(6) The review shall total the net balances available after deducting the total amounts
described in subparagraphs (B) to (E), inclusive, of paragraph (5). The review shall add any amounts that
were transferred as identified in paragraphs (2) and (3) of subdivision (c) if an enforceable obligation to
make that transfer did not exist. The resulting sum shall be available for allocation to affected taxing
entities pursuant to Section 34179.6. It shall be a rebuttable presumption that cash and cash equivalent
balances available to the successor agency are available and sufficient to disburse the amount determined
in this paragraph to taxing entities. If the review finds that there are insufficient cash balances to transfer or
that cash or cash equivalents are specifically obligated to the purposes described in subparagraphs (B),
(D), and (E) of paragraph (5) in such amounts that there is insufficient cash to provide the full amount
determined pursuant to this paragraph, that amount shall be demonstrated in an additional itemized
schedule.
10. Include (or present) a schedule detailing the computation of the Balance Available for Allocation to
Affected Taxing Entities. Amounts included in the calculation should agree to the results of the procedures
performed in each section above. The schedule should also include a deduction to recognize amounts
already paid to the County Auditor-Controller on July 12, 2012 as directed by the California Department of
Finance. The amount of this deduction presented should be agreed to evidence of payment. The attached
example summary schedule may be considered for this purpose. Separate schedules should be completed
for the Low and Moderate Income Housing Fund and for all other funds combined (excluding the Low and
Moderate Income Housing Fund).
Results:
We have included (prepared by the Successor Agency) a schedule detailing the computation of the Balance
Available for Allocation to Affected Taxing Entities. We agreed amounts included in the calculation to the results
of the procedures performed in each section of the report referenced in the calculation. The payments made as
directed by the California Department of Finance were agreed to check payments.
See Attachment 10 for the complete calculation obtained from Management of the Successor Agency.
DRAFT
Subject to Change
8.A.a
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COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES Attachment A
15
11. Obtain a representation letter from Successor Agency management acknowledging their responsibility for
the data provided to the practitioner and the data presented in the report or in any attachments to the report.
Included in the representations should be an acknowledgment that management is not aware of any transfers
(as defined by Section 34179.5) from either the former redevelopment agency or the Successor Agency to other
parties for the period from January 1, 2011 through June 30, 2012 that have not been properly identified in the
AUP report and its related exhibits.
Results:
We obtained a representation letter dated October XX, 2012 from the Successor Agency’s management
acknowledging their responsibility for the data provided to us and the data presented in the report and in all
attachments to the report. Included in the representations there is an acknowledgment that management is not
aware of any transfers (as defined by Section 34179.5) from either the former redevelopment agency or the
Successor Agency to other parties for the period from January 1, 2011 through June 30, 2012 that have not
been properly identified in the Agreed-upon procedures report and its related exhibits.
DRAFT
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COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES
Attachment 2
16
2A. Transfers from former RDA to City/County January 1, 2011 through January 31, 2012
Transfer Transfer
Transfer Description Amount Date City/County Required By If Yes, Date
Correct Project Funding from City to RDA
Findings made by Resolution 2011-01
by the City Council and CRA Board 819,235$ 02/08/2011 City of Grand Terrace Resolution 2011-01 02/08/2011
TSF to Street Capital Project Fund
Progress payment - Grand Terrace Road -Proj 21,915 03/31/2011 City of Grand Terrace Resolution 2010-07 07/13/2010
TSF to Street Capital Project Fund
Progress payment - Grand Terrace Road -Proj 26,656 06/30/2011 City of Grand Terrace Resolution 2010-07 07/13/2010
867,806$
Enforceable Obligation
2B. Transfers from former RDA to City/County February 1, 2012 through June 30, 2012
Transfer Transfer
Transfer Description Amount Date City/County Required By If Yes, Date
None -$
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-$
Enforceable Obligation
DRAFT
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Attachment: Due Diligence Review_Other Funds_DRAFT (1172 : Draft Due Diligence Review of Successor Agency Non-Housing Funds)
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES
Attachment 4
17
Redevelopment Redevelopment Redevelopment Successor
Agency Agency Agency Agency
12 Months Ended 12 Months Ended 7 Months Ended 5 Months Ended
6/30/2010 6/30/2011 1/31/2012 6/30/2012
Assets (modified accrual basis)
Cash and Investments 10,514,562$ 27,797,818$ 24,491,884$ 24,344,057$
Cash with Fiscal Agents 1,300,000 3,068,450 3,057,813 3,057,813
Accounts Receivable 414 423,974 - -
Accrued Interest Receivable 10,878 11,443 11,316 11,316
Loans Receivable 90,630 84,087 63,184 63,184
Notes Receivable 5,295,550 4,076,694 3,219,889 3,219,889
Due from Other Funds 37,798 448,636 - -
Land Held for Investment 4,087,317 4,087,316 4,842,472 4,842,472
- - - -
- - - -
Total Assets 21,337,149$ 39,998,418$ 35,686,558$ 35,538,731$
Liabilities (modified accrual basis)
Accounts Payable 61,341$ 257,615$ 10,488$ 368,540$
Accrued Liabilities - - - 7,520
Other Liabilities 1,363,165 3,676,186 2,206,067 2,206,067
Deferred Revenue 90,630 84,087 63,184 63,184
Due to Other Funds 37,798 448,636 448,636 -
Due to GT Housing Authority - - - 448,636
- - - -
- - - -
Total Liabilities 1,552,934$ 4,466,524$ 2,728,375$ 3,093,947$
DRAFT
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Attachment: Due Diligence Review_Other Funds_DRAFT (1172 : Draft Due Diligence Review of Successor Agency Non-Housing Funds)
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES
Attachment 4 (continued)
18
Redevelopment Redevelopment Redevelopment Successor
Agency Agency Agency Agency
12 Months Ended 12 Months Ended 7 Months Ended 5 Months Ended
6/30/2010 6/30/2011 1/31/2012 6/30/2012
Equity 19,784,215$ 35,531,894$ 32,958,183$ 32,444,784$
Total Liabilities + Equity 21,337,149$ 39,998,418$ 35,686,558$ 35,538,731$
Total Revenues:9,968,700$ 27,096,660$ 2,488,434$ 2,744,083$
Total Expenditures:11,065,467$ 8,740,389$ 3,141,298$ 3,068,977$
Total Transfers:-$ -$ (1,926,006)$ (188,505)$
Net change in equity (1,096,767)$ 18,356,271$ (2,578,870)$ (513,399)$
Beginning Equity:20,880,982$ 19,784,215$ 35,531,894$ 32,958,183$
Prior Period Adjustment:- (2,608,592) 5,159 -
Ending Equity:19,784,215$ 35,531,894$ 32,958,183$ 32,444,784$
Other Information (show year end balances for all three years presented):
Capital assets as of end of year - - - -
Long-term debt as of end of year 7,674,511 26,672,149 26,672,149 26,672,149
DRAFT
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Attachment: Due Diligence Review_Other Funds_DRAFT (1172 : Draft Due Diligence Review of Successor Agency Non-Housing Funds)
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES
Attachment 5
19
5. Listing of Asset Detail of CRA Other Funds as of June 30, 2012
ID#Account Name Description GL Total
CASH- Pooled Bank of America, Pooled Cash XX-010-00-00 1,018,463$
CASH - Due from Non-Pooled Cash Bank of America, Pooled Cash XX-010-00-00 188,504
CASH - Non- Pooled Bank of America #200, Non-Pooled Cash XX-010-00-00 4,133,255
CASH - Due to Pooled Cash Bank of America #200, Non-Pooled Cash XX-010-00-00 (188,504)
CASH WITH FISCAL AGENT US Bank Trustee Accounts XX-010-05-00 3,057,813
INVESTMENTS- Bond Proceeds BOFA-Bond Proceeds -Certificate of Deposits xx-010-10-00 13,000,000
INVESTMENTS LAIF, Other Pooled Investment Accounts xx-010-10-00 5,943,068
INTEREST RECEIVABLE Interest Receivable xx-016-00-00 10,934
Due from City of Grand Terrace-Settlement City of Grand Terrace- Incorrect PT 33-015-25-00 3,219,889
0275-242-11 Land Held for Resale - Reuse 22100 Barton Road -0.40 Ac.- 4/28/09 32-016-55-00 204,915
0275-242-10 Land Held for Resale - Reuse 22100 Barton Road -0.44 Ac.- 10/30/09 32-016-55-00 200,926
0276-202-54 Land Held for Resale - Reuse 22747 Barton Road- .33 Ac.- 1/13/09 32-016-55-00 363,133
0276-462-10 Land Held for Resale - Governmental 22720 Vista Grande - .66 Ac.- 6/09/09 32-016-55-00 62,485
1167-141-08 Land Held for Resale - Reuse W. Commerce Dr and Michigan - 0.93 Ac-10/3/05. 32-016-55-00 245,280
1167-151-61 Land Held for Resale - Reuse 6.74 Ac.- 11/22/00 32-016-55-00 226,355
1167-151-61SE Land Held for Resale - Governmental Baseball field - Pico 2.5 Ac. 11/22/00 32-016-55-00 83,976
1167-151-62 Land Held for Resale - Reuse 8.92 Ac. 11/22/00 32-016-55-00 296,540
1167-151-68 Land Held for Resale - Reuse 14.94 Ac. - Van Buren -11/22/00 32-016-55-00 263,607
1167-151-71 Land Held for Resale - Reuse 4.97 Ac. -11/22/00 32-016-55-00 175,373
1167-151-73 Land Held for Resale - Reuse .44 Ac - 11/22/00 32-016-55-00 14,907
1167-161-03 Land Held for Resale - Reuse 21992 De Berry St. 8/19/05 32-016-55-00 899,953
1167-161-04 Land Held for Resale - Reuse 21974 De Berry St. 7/21/05 32-016-55-00 409,701
1167-151-22 Land Held for Resale - Reuse 14.2 Acr. - 7/29/11 32-016-55-00 1,395,321
35,225,894$
Asset Information
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Attachment: Due Diligence Review_Other Funds_DRAFT (1172 : Draft Due Diligence Review of Successor Agency Non-Housing Funds)
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES
Attachment 6
20
6A. Listing of Unspent Bond Proceeds as of June 30, 2012
GL Total
2011A & B - Tax Allocation Bond - Proceeds Cash - Bank of America #200 32-010-00-00 4,133,255$
Proceeds due to Capital Project Bond Proceeds Fund (50)-Michigan/Storm Prj 32-010-00-00 (188,504)
2011A & B - Tax Allocation Bond - Proceeds Investmt.-BOF CD #6924 32-010-10-00 1,000,000
2011A & B - Tax Allocation Bond - Proceeds Investmt.-BOF CD #6925 32-010-10-00 2,000,000
2011A & B - Tax Allocation Bond - Proceeds Investmt.-BOF CD #6926 32-010-10-00 2,000,000
2011A & B - Tax Allocation Bond - Proceeds Investmt.-BOF CD #6927 32-010-10-00 2,000,000
2011A & B - Tax Allocation Bond - Proceeds Investmt.-BOF CD #6928 32-010-10-00 2,000,000
2011A & B - Tax Allocation Bond - Proceeds Investmt.-BOF CD #6929 32-010-10-00 2,000,000
2011A & B - Tax Allocation Bond - Proceeds Investmt.-BOF CD #6930 32-010-10-00 2,000,000
16,944,751$
The restrictions on the usage of these bond proceeds are in effect until the related assets are
expended for their intended purpose.
Asset Description
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Attachment: Due Diligence Review_Other Funds_DRAFT (1172 : Draft Due Diligence Review of Successor Agency Non-Housing Funds)
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES
Attachment 6 (continued)
21
6B. Listing of Grant Proceeds and Program Income Restricted by Third Parties as of June 30, 2012
GL Total
None -$
6C. Listing of Other Assets Considered to be Legally Restricted as of June 30, 2012
GL Total
Cash With Fiscal Agent -2004 TABS Reserve Account held by Trustee 33‐010‐05‐00 1,300,000$
Cash With Fiscal Agent -2011 A & B TABS Reserve Account held by Trustee 33‐010‐05‐00 1,757,813
3,057,813$
The restrictions on the usage of these bond proceeds are in effect until the related assets are
expended for their intended purpose.
Asset Description
ASSET DESCRIPTION
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Attachment: Due Diligence Review_Other Funds_DRAFT (1172 : Draft Due Diligence Review of Successor Agency Non-Housing Funds)
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES
Attachment 7
22
7. Listing of Assets of CRA Other Funds that are not Cash or Cash Equivalents at June 30, 2012
ID#Account Name Description GL Total
Accrued Investment Earnings Accrued Investment Earnings 32-016-00-00 7,278$
Accrued Investment Earnings Accrued Investment Earnings 33-016-50-00 3,656
Due from City of Grand Terrace Settlement City of Grand Terrace- Incorrect PT 33-015-25-00 3,219,889
0275-242-11 Land Held for Resale - Reuse 22100 Barton Road -0.40 Ac.- 4/28/09 32-016-55-00 204,915
0275-242-10 Land Held for Resale - Reuse 22100 Barton Road -0.44 Ac.- 10/30/09 32-016-55-00 200,926
0276-202-54 Land Held for Resale - Reuse 22747 Barton Road- .33 Ac.- 1/13/09 32-016-55-00 363,133
0276-462-10 Land Held for Resale - Governmental 22720 Vista Grande - .66 Ac.- 6/09/09 32-016-55-00 62,485
1167-141-08 Land Held for Resale - Reuse W. Commerce Dr and Michigan - 0.93 Ac-10/3/05 32-016-55-00 245,280
1167-151-61 Land Held for Resale - Reuse 6.74 Ac.- 11/22/00 32-016-55-00 226,355
1167-151-61SE Land Held for Resale - Governmental Baseball field - Pico 2.5 Ac. 11/22/00 32-016-55-00 83,976
1167-151-62 Land Held for Resale - Reuse 8.92 Ac. 11/22/00 32-016-55-00 296,540
1167-151-68 Land Held for Resale - Reuse 14.94 Ac. - Van Buren -11/22/00 32-016-55-00 263,607
1167-151-71 Land Held for Resale - Reuse 4.97 Ac. -11/22/00 32-016-55-00 175,373
1167-151-73 Land Held for Resale - Reuse .44 Ac - 11/22/00 32-016-55-00 14,907
1167-161-03 Land Held for Resale - Reuse 21992 De Berry St. 8/19/05 32-016-55-00 899,953
1167-161-04 Land Held for Resale - Reuse 21974 De Berry St. 7/21/05 32-016-55-00 409,701
1167-151-22 Land Held for Resale - Reuse 14.2 Acr. - 7/29/11 32-016-55-00 1,395,321
8,073,295$
Asset Information
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Attachment: Due Diligence Review_Other Funds_DRAFT (1172 : Draft Due Diligence Review of Successor Agency Non-Housing Funds)
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES
Attachment 8
23
8A. Listing of Asset Balances Needed to be Retained to Satisfy Enforceable Obligations of June 30, 2012
Assets to be retained Cash
Justification Enforceable Obligation in order to fund obligations GL Total
Projects and Wind Down Costs
Approved Obligation under ROPS 1,2,3
Balance due under contract subject to participant
meeting benchmark goals
Stater Bros. OPA ;
Contract Balance Due Cash - Bank of America- Pooled Cash
37-010-00-00 1,044,375$
Accounts payable- installment due payable after
June 30, 2012, as Approved under ROPS 1,2,3
A/P- Stater Bros. OPA - Invoice 07032012 due
and payable after 6/30/12 Cash - Bank of America- Pooled Cash 37-010-10-00 163,125
Accounts payable- installment due payable after
June 30, 2012, as Approved under ROPS 1,2,3
Jones & Mayer -legal services contract for wind
down -Invoice 59724 & 59726-Legal Cash - Bank of America- Pooled Cash 32-010-00-00 8,070
A/P - Project Payment due and payable after
June 30, 2012
Rock Bottom- Ball Park-Contract Approved on
ROPS 1,2
Invoice # PW-06-10-7 Cash - Bank of America- Pooled Cash 32-010-00-00 10,600
A/P - Project Payment due and payable after
June 30, 2012 Accrued Expend-32-021-30-00 Cash - Bank of America- Pooled Cash 32-010-00-00 488
A/P - Project Payment due and payable after
June 30, 2012
p
S.E.C. Rule 15-c2-12 Bond Compliance
Requirement
Invoice 210416 due June 30, 2012 Cash - Bank of America- Pooled Cash 33-010-00-00 3,000
Administrative Costs
Administrative Employee costs through
6/30/2012, payable after June 30, 2012
Accrued Employee Payroll and Payroll expenses
at 6-30-2012 in Acct# -32-022-30-00
Approved under ROPS Administrative Costs Cash - Bank of America- Pooled Cash 32-010-00-00 7,032
A/P - Project Payment due and payable after
June 30, 2012
RSG-Tax Increment Administration 6-30-12;
Invoice 0028339
Approved under ROPS Administrative Costs Cash - Bank of America- Pooled Cash 33-010-00-00 3,133
Subtotal 1,239,823$
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Attachment: Due Diligence Review_Other Funds_DRAFT (1172 : Draft Due Diligence Review of Successor Agency Non-Housing Funds)
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES
Attachment 8 (continued)
24
8B. Listing of Future Revenues together with Dedicated or Restricted to Enforceable Obligation Insufficient as of June 30, 2012
Asset Description GL Total
None
Subtotal -$
8C. Listing of Future Revenues Insufficient to Pay for Bond Debt Service as of June 30, 2012
Asset Description GL Total
2011 A - TABS Reserve (ROPS-3. LN.26) Reserve as per H&S 34171(d)(1)(A)
33-010-00-00 698,298$
2012 B - TABS Reserve (ROPS-3, LN.27) Reserve as per H&S 34171(d)(1)(A)
33-010-00-00 436,735
Subtotal 1,135,033$
DRAFT
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Attachment: Due Diligence Review_Other Funds_DRAFT (1172 : Draft Due Diligence Review of Successor Agency Non-Housing Funds)
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES
Attachment 9
25
9. Cash Balances Needed to be Retained as of June 30, 2012: for ROPS 2 - July 1, 2012 to December 31, 2012 and ROPS 3- Jan. 1, 2013 to June 30, 2013.
#
Approved Under ROPS Debt Obligation
Obligation Date Payee Description
ROPS Funding Source G/LAcct
Cash Needed to be Retained to Satisfy Obligations
1) 2 2004 Tax Allocation Bonds 2004 US Bank
Debt Service on 2004 CRA Tax Alloc BondsDue 8/1/12 RPTTF 33-010-10-00 PooledInvestments 666,188$
2) 2 2011 A Tax Allocation Bond 2011 US Bank
Debt Service on 2011 CRA Tax Alloc BondsDue 8/1/12 RPTTF 33-010-10-00 PooledInvestments 680,898
3) 2 2011 B Tax Allocation Bond 2011 US Bank
Debt Service on 2011 CRA Tax Alloc BondsDue 8/1/12 RPTTF 33-010-10-00 PooledInvestments 429,545
4) 2 Trustee Fees
2004/2011 Indenture US Bank Trustee Services for 2004 & 2011 TABSRequired under bond indenture RPTTF 33-010-10-00 PooledInvestments 12,115
5) 2 Zion Loan 2009 Zion First National Bank
Private Refunding of CRA Debt RPTTF 33-010-10-00 PooledInvestments 127,424
8) 2 Agency Attorney 9/27/2011 Jones and Mayer Successor Agency Legal consulting RPTTF 33-010-10-00 PooledInvestments 30,000
11) 2 Consulting Services Ongoing RSG Annual reporting requirements/administration RPTTF 33-010-10-00 PooledInvestments 25,000
12) 2 Consulting Services Ongoing City News Group Advertising/Noticing RPTTF 33-010-10-00 PooledInvestments 11,565
13) 2 Consulting Services
Purchase Order Smothers Appraisers Property Appraisals RPTTF 33-010-10-00 PooledInvestments 13,400
14) 2 Consulting Services 4/12/2011 ACE Weed Abatement Weed abatement for Agency property RPTTF 33-010-10-00 PooledInvestments 20,000
15) 2 Consulting Services 7/13/2010 Chamber of Commerce Business development services RPTTF 33-010-10-00 PooledInvestments 5,160
16) 2 Consulting Services
2004/2011 Indenture Urban Futures Continuing Disclosure Reporting- bond issues RPTTF 33-010-10-00 PooledInvestments 3,500
17) 2 Agency Owned Property Various Various contractors Property Maintenance and Insurance RPTTF 33-010-10-00 PooledInvestments 3,000
18) 2 Annual Audit and Reporting Ongoing Rogers Anderson Malody Required annual auditing services RPTTF 33-010-10-00 PooledInvestments 7,500
19) 2 Professional Services Ongoing Contractors Prof Svcs-Agency Dissolution-Oversight RPTTF 33-010-10-00 PooledInvestments 50,000
20) 2 Professional Services Ongoing Special Counsel Oversight Board Legal Consulting RPTTF 33-010-10-00 PooledInvestments 17,500
21) 2 Professional Services
2/23/10 ongoing HDL Property tax allocation reconciliation RPTTF 33-010-10-00 PooledInvestments 8,000
C-24 2
Administrative Expensesclaimed for ROPS -2 period Various and ongoing Agency - Employee Costs Administrative costs 7/1/12 to 12/31/12 RPTTF 33-010-10-00 PooledInvestments 107,500
C-25 2
Administrative Expensesclaimed for ROPS -2 period Various and ongoing Agency - Employee Costs - PERS Administrative costs 7/1/12 to 12/31/13 RPTTF 33-010-10-00 PooledInvestments 19,536
C-26 2
Administrative Expensesclaimed for ROPS -2 period Various and ongoing Agency - Costs Overhead Alloc.Administrative costs 7/1/12 to 12/31/14 RPTTF 33-010-10-00 PooledInvestments 160,650
C-27 2
Administrative Expensesclaimed for ROPS -2 period Various and ongoing Agency - Costs Insurance Alloc.Administrative costs 7/1/12 to 12/31/15 RPTTF 33-010-10-00 PooledInvestments 9,360
3
Recognized Obligation Payment Schedule -3"Line J" Prior Period (1/1/12 through 6/30/12) Estimated vs. Actual Payments Successor Agency ROPS 3 - Distribution Due on 1/2/13 will be reduced by "Line J on ROPS -3 Reserve 33-010-10-00 PooledInvestments 496,012
Total 2,903,853$ A. Sufficient cash Needs to be retained to pay ROPS -2 period (7/1/12 to 12/31/12) obligations because the June 1st 2012 distribution from RPTTF was less than the Agency's ROPS -2 period obligations and therefore the deficit would need to be funded by available cash
B. ROPS -3 period (1/1/2013 to 6/30/12) with RPTTF to be distributed on approximately January 2, 2013 isrequired under AB 1484 to be adjusted by an amount resulting from the comparison of the Successor Agency actual payments to the estimated payments listed on ROPS -1 period (1/1/2012 to 6/30/2012).Successor Agency has listed $496,012 as the potential decrease to eligible ROPS - 3 obligations and therefore the RPTTF distribution on approximately January 2, 2013 however this amount must be retainedin Successor Agency cash to offset the anticipated RPTTF distribution reduction on January 2, 2013.
Note: ROPS -2 Obligations have been reduced if the Agency is aware of updated costs that are now lower.
Cash must be retained by Agency because Prior Period Adjustment on ROPS 3 will reduce the funds distributed to Agency to pay for ROPS 3 listed obligations.
Due to distribution of tax allocation only twice a year, early tax collection period cut-off by SB A-C and unpredictable costs such as pass-through and county admin costs, Agency needs to retain sufficient cash necessary to pay obligations becoming due, through ROPS 2 period ending 12/31/12.June 1, 2012 distribution resulted in a $2,620,371 DEFICIT in available RPTTF.
Agency needs to retain sufficient cash necessary to pay obligations becoming due, through ROPS 2 period ending 12/31/12.June 1, 2012 distribution resulted in a $2,620,371 DEFICIT in available RPTTF.
Because this analysis is cash as of 6/30/12 and due to distribution of tax allocation only twice a year, agency needs to retain sufficient cash necessary to pay bond debt service due, as allowed by H & S 34171(d)(1)(A).
Reason Cash Needs to be Retained by Successor Agency
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Attachment: Due Diligence Review_Other Funds_DRAFT (1172 : Draft Due Diligence Review of Successor Agency Non-Housing Funds)
COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE
DUE DILIGENCE REVIEW PURSUANT H&S CODE SECTION 34179.5
ALL OTHER FUNDS AGREED-UPON PROCEDURES
Attachment 10
26
Grand Terrace Other Successor Agency Funds (Non-Housing)
SUMMARY OF BALANCES AVAILABLE FOR ALLOCATION TO AFFECTED TAXING ENTITIES Total Ref
Total amount of assets held by the successor agency as of June 30, 2012 (procedure 5) 35,225,894$ Att 5
Add the amount of any assets transferred to the city or other parties for which an enforceable
obligation with a third party requiring such transfer and obligating the use
of the transferred assets did not exist (procedures 2 and 3)- Att 2 - 3
Less assets legally restricted for uses specified by debt
covenants, grant restrictions, or restrictions imposed by other
governments (procedure 6)(20,002,564) Att 6A, B & C
Less assets that are not cash or cash equivalents (e.g., physical assets) (procedure 7) (8,073,295) Att 7
Less balances that are legally restricted for the funding of an enforceable
obligation (net of projected annual revenues available to fund those obligations) (procedure 8) (2,374,856) Att 8A, B & C
Less balances needed to satisfy ROPS for the 2012-13 fiscal year (procedure 9) (2,903,853) Att 9
Less the amount of payments made on July 12, 2012 to the County Auditor-Controller as (220,024)
directed by the California Department of Finance
Amount to be remitted to county for disbursement to taxing entities 1,651,302$
Note that separate computations are required for the Low and Moderate Income Housing Fund held by the
Successor Agency and for all other funds held by the Successor Agency.
NOTES: For each line shown above, an exhibit should be attached showing the composition of the summarized amount.
If the review finds that there are insufficient funds available to provide the full
amount due, the cause of the insufficiency should be demonstrated in a separate schedule.
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Attachment: Due Diligence Review_Other Funds_DRAFT (1172 : Draft Due Diligence Review of Successor Agency Non-Housing Funds)
AGENDA REPORT
MEETING DATE:November 27, 2012 Council Item
TITLE:Final Design of the "Service Clubs" Sign Proposed by the
Lion's and Women's Club
PRESENTED BY:Sandra Molina, Community Development Deputy Director
RECOMMENDATION:Approve the final design and encroachment permit for the
proposed "Service Club" sign.
BACKGROUND:
On June 26, 2012, the City Council approved, in concept, the installation of a sign
structure for nationally recognized non-profit service organizations, subject to approval
of the final design. The June 26, 2012 agenda report is attached, as Attachment 1.
As presented to the Council, the sign is proposed to be installed along Mount Vernon
Avenue, where a City sign with the GT Radio sign already exist, thereby replacing it.
Included in the June 26th agenda report was a photograph of the corner depicting the
existing “Welcome to Grand Terrace” sign that the community sign would be replacing,
and a conceptual sketch of the proposed service sign. The sketch showed that the
proposed sign would be about eight feet high and would be constructed of 4 inch by 4
inch tubular steel posts, and that GT Radio sign would be placed on the lower rung of
the service sign with four spots available for service club seals. The Lion’s and
Women’s Clubs, both nationally recognized non-profit groups, would place their seals
on the top rung, and the size of the seals would range from a diameter of approximately
15” to 18”.
As further stated in the June 26th agenda report, the sign fabrication and installation
costs will be covered by the Lion’s and Women’s Clubs. The Lion's and Women's Clubs
would be responsible for reviewing and approving requests for use of the lower two seal
spaces, and the spaces would be available to nationally recognized non-profit service
organizations.
DISCUSSION:
Lion's Club representative Doug Wilson submitted the construction drawing for the sign,
and it is included as Attachment 2. The final design of the sign shows that it is 8 feet
high, with the peak of the mountain silhouette projecting to 9 feet in height, and it is 5
feet wide, post to post.
City staff met with Lion's Club President David Radtke and Lion's Club member Doug
Wilson on November 7, 2012, to discuss the parameters of the sign use, in relation to
the approved concept. The Lion’s Club is proposing to change the design concept in
relation to the number of service club seals that could be attached to the sign and the
type of service clubs that would be allowed to place their club seal on the service sign.
8.B
Packet Pg. 73
Number of Service Seals
The Lion's Club is proposing to place 3 seals on each rung, and re-configure the GT
Radio sign so that it is round, similar to the seals. This would provide spaces for at
least 6 seals and up to 8 seals, depending on the size of a re-designed GT Radio sign.
However, in discussing this concept with the staff member that worked on the GT Radio
station sign placement, it was recommended that the GT Radio sign remain in its
present configuration for continuity with other GT Radio signs, and that it be relocated in
its entirety. Public Works staff has found a new location for the GT Radio sign on the
north side of the intersection.
The number of service club seals varies from the design concept previously considered
by the City Council on the number of service seals per rung, and for comparison with
the original design concept, whether the GT Radio sign is placed on it or not, as shown:
With GT Radio Sign Without GT Radio
Sign
Comment
2 seals per rung 4*6 Fits within interior of sign
posts
3 seals per rung 6 9 May overlap slightly onto
sign posts depending on
width of the service seal
*original design concept
Type of Service Clubs
The design concept approved by the City Council included that the Lion’s and Women’s
Clubs would be responsible for reviewing and approving requests for use of the seal
spaces, with the understanding that the only nationally recognized non-profit service
organizations could have their seals placed on the sign.
The Lion’s Club is requesting that the limitation of “nationally recognized” service
organizations be removed so that local community organizations could place their seals
on the service sign.
Should the City Council determine that the limitation of nationally recognized service
organizations be removed, the Council should continue to limit the eligible organizations
to non-profit service organizations.
Encroachment Permit
The service sign has been fabricated and is ready for installation. An encroachment
permit was submitted by Doug Wilson, on behalf of Fusion Sign and Design sign
company (Attachment 3). Upon issuance of the encroachment permit the sign can be
installed.
An addendum containing the following conditions is recommended to be added to the
encroachment permit. Given the long-term commitment by the Lion’s and Women’s
Clubs, it is recommended that the President’s of these organizations sign the
addendum:
8.B
Packet Pg. 74
5.The Lion’s and Women’s Clubs shall be responsible for the ongoing
maintenance and upkeep of the service sign, including reviewing and
approving requests for use of non-profit service organization seal spaces.
6.A maximum of __ (6 non-profit service organization seals, two per rung, or 9
non-profit service organization seals, three per rung) may be placed on the
sign.
7.Service organizations seals placed on the sign structure shall be limited to
_____ (nationally-recognized) non-profit service organizations.
FISCAL IMPACT:
No fiscal impact other than staff time and the waived encroachment permit fee of $58.00
will be incurred.
ATTACHMENTS:
·Attachment 1_Service Sign Agenda Report_6.26.2012
·Attachment 2_Construction Detail
·Attachment 3_Encroachment Permit Application
APPROVALS:
Sandra Molina Completed 11/13/2012 5:53 PM
Finance Completed 11/14/2012 8:15 AM
City Attorney Completed 11/19/2012 1:04 PM
Community Development Completed 11/19/2012 2:39 PM
City Manager Completed 11/19/2012 4:17 PM
City Council Pending
8.B
Packet Pg. 75
AGENDA REPORT
MEETING DATE:June 26, 2012 Council & Successor Agency Item
TITLE:Request to Approve in Concept the Installation of a Sign
Structure for Recognized Community Service Clubs
PRESENTED BY:Joyce Powers, Community and Economic Development
Director
RECOMMENDATION:Support the concept proposed by the Lion's and Women's
Clubs pending approval of the final design and City
Encroachment Permit.
BACKGROUND:
Representatives of the Lion's Club and Women's Club have requested City staff
assistance to identify a location for a sign structure on which they could place their
national organizational seals. The sign project would be funded by these non-profit
service organizations.
DISCUSSION:
After evaluating the advantages and disadvantages of certain locations at entrances to
the City, ease of maintenance, and likelihood of remaining long-term at a particular site,
the clubs and staff are recommending the location depicted in Attachment No. 1, where
a City sign already exists. The "Welcome to Grand Terrace" message is in place at the
Community Sign Board at the corner of Mt. Vernon Avenue and Canal Street as shown
in the photo, and this secondary sign would be replaced by the service club sign
structure.
Attachment No. 2 is a sketch of the proposed sign, which includes placement of the "GT
Radio" portion of the existing sign that would be removed. The proposed sign is about
eight feet high and would be constructed of 4 inch by 4 inch tubular steel.
The Club representatives agree that providing four seal spaces would be sufficient to
accommodate the nationally recognized service clubs in the City. The Lion's Club seal
is 18 inches in diameter and the Women's Club seal is 15 inches in diameter. The
sketch has been prepared to scale and is a good representation of the spacing of the
various sign elements. In final design, the mountain silhouette at the top of the sign
may become an outline of the mountains or an opaque material to offset it from the
Community Sign Board.
If the Council agrees with this project and recommended site in concept, staff will return
with a final drawing and schedule. An Encroachment Permit is required to allow
construction of the sign within the City right-of-way, which will require maintenance of
the sign structure and an agreement that the City may remove the sign if work is
necessary within the right-of-way. The fee for an Encroachment Permit is $58.00, and
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the Lion's Club has requested a fee waiver.
A letter of request from the Women's Club is Attachment No. 3, which describes their
objectives and their service projects. The Lion's and Women's Clubs would be
responsible for reviewing and approving requests for use of the lower two seal spaces.
The spaces would be available to nationally recognized non-profit service organizations.
FISCAL IMPACT:
This conceptual approval has no fiscal impact other than staff time. In addition, there
would be no project costs to the City.
ATTACHMENTS:
·Existing Signs at Canal and Mt. Vernon
·Conceptual Service Club Sign
·Letter from Women's Club
APPROVALS:
Joyce Powers Completed 06/18/2012 11:35 AM
Finance Completed 06/19/2012 1:36 PM
City Attorney Completed 06/20/2012 8:47 AM
Community & Economic Development Completed 06/20/2012 9:03 AM
City Manager Completed 06/20/2012 12:15 PM
City Council Pending
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AGENDA REPORT
MEETING DATE:November 27, 2012 Council Item
TITLE:Partnership with Riverside Highland Water District on Grand
Terrace Fitness Park Demonstration Garden
PRESENTED BY:Sandra Molina, Community Development Deputy Director
RECOMMENDATION:Receive and File
BACKGROUND:
Grand Terrace Fitness Park, wholly funded by a 1.8 Million Dollar grant from the
California Department of Parks and Recreation, is expected to be completed in March
2013.
The Fitness Park includes tot lots, a tennis/handball court, a fitness trail, and exercise
equipment; and in accordance with the grant guidelines the design of the Fitness Park
incorporates water efficiency and water quality features. Low water use irrigation heads
and plant materials are being used, and storm waters will flow into a bio-swale that
naturally filters pollutants from storm waters. Essentially, it is a demonstration garden.
As residents walk along the fitness path they will come across different demonstration
areas, such as a butterfly walk, ornamental area, native plant walk and a bio-swale
area. These areas will show that water efficient gardens can be colorful.
Demonstration gardens usually have small signs identifying the different plant material,
and larger (interpretive) signs that educate the public on the various features of the
garden, i.e. water efficiency and water quality.
A restriction of the grant is that grant monies cannot be used for signage related to the
demonstration garden. Due to the City’s general fund limitations, staff had hoped to use
redevelopment funds; but that is no longer an option.
DISCUSSION:
In order to explore various funding efforts, City staff approached Riverside Highland
Water Company General Manager Don Hough, hoping that the water agency would be
interested in a mutually beneficial partnership. The City would provide a fully developed
water efficient garden, and RHWC would fund the signs (58 plant identification signs, 4
larger interpretive signs, and one sign recognizing the partnership). Fortunately for the
City, the timing was perfect. RHWC recently adopted their new Urban Water
Management Plan, which calls for water efficiencies and conservation. A component, of
which, is education. The demonstration garden falls right in line with their education
efforts.
Mr. Hough supported the concept of the partnership and presented it to the Board. In
turn, the Board fully supported the partnership. Mr. Hough and staff visited a number of
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demonstration gardens in the area to get an idea of the different types of signs being
used, and after that Mr. Hough has taken the lead. He has contacted and visited
several sign companies, and investigated their products.
The level of commitment and participation has exceeded expectations. The RHWC
Board has committed to fund the fabrication and installation of high-quality, highly
durable signs, an investment of nearly $20,000. The small plant identification signs will
be mini-monuments: concrete bases with etched corian identification plaques
(Attachment 1). The larger interpretive signs will be made of a digitally printed laminate
panel, and powder coated posts (Attachment 2).
Before moving onto the next step of ordering the signs, staff felt it appropriate to inform
the City Council of this collaborative effort, and RHWC’s commitment to the
demonstration garden. It is anticipated that when Grand Terrace Fitness Park opens in
the Spring, it will include a fully signed local demonstration garden that our community
can be proud of.
FISCAL IMPACT:
No fiscal impact other than staff time will be expended.
ATTACHMENTS:
·Attachment 1 -Plant Identification Signs
·Attachment 2 -Interpretive sign
APPROVALS:
Sandra Molina Completed 11/19/2012 11:52 AM
Finance Completed 11/20/2012 12:39 PM
City Attorney Completed 11/20/2012 12:49 PM
Community Development Completed 11/20/2012 2:04 PM
City Manager Completed 11/20/2012 3:42 PM
City Council Pending
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