12/11/2012CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA • DECEMBER 11, 2012
Council Chambers Regular Meeting 7:30 PM
Grand Terrace Civic Center • 22795 Barton Road
City of Grand Terrace Page 1 Updated 12/6/2012 4:55 PM
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require
special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at
least 48 hours prior to the meeting.
If you desire to address the City Council during the meeting, please complete a request to speak form
available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at
the appropriate time.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at city hall located at 22795 Barton Road during
normal business hours. In addition, such documents will be posted on the City’s website at
www.cityofgrandterrace.org
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community Redevelopment
Agency
Invocation -Pastor Dante Marruffo, Azure Hills Seventh-Day Adventis Church
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Walt Stanckiewitz ¨¨¨
Mayor Pro Tem Lee Ann Garcia ¨¨¨
Councilwoman Darcy McNaboe ¨¨¨
Councilman Bernardo Sandoval ¨¨¨
Councilman Gene Hays ¨¨¨
A.Declaration of Results for the November 6, 2012 Municipal Election
B.Special Presentations to Outgoing Councilmembers Lee Ann Garcia and Gene Hays
C.Swear In Newly Elected Council Members Darcy McNaboe, Sylvia Robles and Jackie Mitchell
D.Selection of Mayor Pro Tempore
Agenda Grand Terrace City Council December 11, 2012
City of Grand Terrace Page 2 Updated 12/6/2012 4:55 PM
1.ITEMS TO DELETE
2.SPECIAL PRESENTATIONS
3.CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial. They will be
acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen
may request removal of an item from the Consent Calendar for discussion.
A.Waive Full Reading of Full Ordinances on Agenda
B.Approval of Check Register No. 12-11-2012
C.FPPC Regulation 18705.5 -Councilmembers Participation in Self-Appointments to Outside Boards and
Commissions
D.Extension of Agreement with the HdL Companies for Property Tax Consulting/Auditing Services
E.Approval of Minutes –Special Meeting –11/13/2012
F.Approval of Minutes –Regular Meeting –11/13/2012
G.Approval of Minutes –Regular Meeting –11/27/2012
H.Accept Historical and Cultural Activities Committee Minutes of October 1, 2012 and November 5, 2012
4.PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not appearing on the regular
agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on
any item not on the agenda, but may briefly respond to statements made or ask a question for
clarification. The Mayor may also request a brief response from staff to questions raised during public
comment or may request a matter be agendized for a future meeting.
5.COUNCIL REPORTS
6.PUBLIC HEARINGS
7.UNFINISHED BUSINESS
8.NEW BUSINESS
A.Appointments to Regional Government Organizations
B.Award a Professional Services Agreement to Willdan Financial Services for Finance Department Services
C.County of San Bernardino Waste Delivery Agreement
Agenda Grand Terrace City Council December 11, 2012
City of Grand Terrace Page 3 Updated 12/6/2012 4:55 PM
9.CLOSED SESSION
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, January 8, 2013 at 6:00 PM.
Agenda item requests must be submitted in writing to the City Clerk’s office no later than 14 calendar
days preceding the meeting.
AGENDA REPORT
MEETING DATE:December 11, 2012 Council Item
TITLE:Declaration of Results for the November 6, 2012 Municipal
Election
PRESENTED BY:Tracey Martinez, City Clerk
RECOMMENDATION:Adopt a Resolution declaring the results of the November 6,
2012 elections as certified by the San Bernardino County
Registrar of Voters
BACKGROUND:
The City of Grand Terrace's November 6, 2012 Municipal Election for 3 Council
Members was consolidated with the County of San Bernardino statewide General
Election. In accordance with the Elections Code, the San Bernardino County Registrar
of Voters completed the official canvass and issued the certified results on November
30, 2012.
According to the certified election results, Darcy McNaboe, Jackie Mitchell and Sylvia
Robles were elected to fill the three Council Member Seats each for a four year term.
DISCUSSION:
The Elections Code requires the City Council to adopt a resolution reciting the fact of
the election and declare the result no later than the next regularly scheduled City
Council Meeting following the presentation of the canvass of the returns, or at a special
meeting called for this purpose.
Adoption of the attached Resolution will satisfy the requirements to declare the results
and authorize the swearing-in of the elected Council Members.
FISCAL IMPACT:
None
ATTACHMENTS:
·Resolution -Certification of 2012 Election
APPROVALS:
Tracey Martinez Completed 12/05/2012 11:02 AM
Finance Completed 12/05/2012 5:27 PM
City Attorney Completed 12/06/2012 1:00 PM
City Manager Completed 12/06/2012 1:09 PM
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City Council Pending
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RESOLUTION NO. 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, RECITING THE FACT OF THE GENERAL
MUNICIPAL ELECTION HELD ON NOVEMBER 6, 2012, DECLARING
THE RESULT AND SUCH OTHER MATTERS AS PROVIDED BY LAW
WHEREAS, a General Municipal Election was held and conducted in the City of
Grand terrace, California, on Tuesday, November 6, 2012, as required by law; and
WHEREAS, notice of the election was given in time, form and manner as
provided by law; that voting precincts were properly established; that the election
officers were appointed and that in all respects the election was held and conducted
and the votes were cast, received and canvassed and the returns made and declared in
time, form and manner as required by the provisions of the Elections Code of the State
of California for the holding of elections in general law cities; and
WHEREAS, the County Registrar of Voters canvassed the returns of the election
and has certified the results to this City Council, the results are received, attached and
made a part hereof as “Exhibit A.”
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER
AS FOLLOWS:
SECTION 1. Per Election Code 10264, the City Clerk shall enter on the records
of the City Council of the City, a statement of the result of the election showing: (1) The
whole number of ballots cast in the City; (2) The names of the persons voted for; (3) the
measure voted for; (4) For what office each person was voted for; (5) The number of
votes given at each precinct to each person, and for and against the measure; (6) The
total number of votes given to each person, and for and against each measure.
(a) That the whole number of ballots cast in the precincts except vote by mail
voter ballots was 2,510. That the whole number of voter by mail voter ballots
cast in the City was 2,253, making a total of 4,763 ballots cast in the city.
(b) The names of persons voted for at the election for three Members of the City
Council are as follows:
Lee Ann Garcia
Jackie Mitchell
Darcy McNaboe
Sylvia A. Robles
(c) The number of votes given at each precinct and the number of votes given in
the City to each of the persons named above for the three Members of City
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Council for which the persons were candidates were as listed in the attached
“Exhibit A.”
(d) The City Council does declare and determine that Darcy McNaboe, Jackie
Mitchell and Sylvia A. Robles were each elected as a Council Member for a
four year term.
SECTION 2. Per Election Code 10265, the City Clerk shall immediately make
and deliver to each of the person so elected a Certificate of Election signed by the City
Clerk and authenticated; that the City Clerk shall also administer to each person elected
the Oath of Office prescribed in the Constitution of the State of California and shall have
them subscribe to it and file it in the office of the City Clerk. Each and all of the persons
so elected shall then be inducted into the respective office to which they were elected.
SECTION 3. That the City Clerk shall certify to the passage and adopting of this
Resolution and enter it into the book of original Resolutions.
PASSED, APPROVED AND ADOPTED this 11th day of December, 2012.
Mayor of the City of Grand Terrace
ATTEST:
City Clerk of the City of Grand Terrace
I, TRACEY R. MARTINEZ, CITY CLERK of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular meeting of
the City Council of the City of Grand Terrace held on the 11th day of December, 2012 by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracey R. Martinez, City Clerk
APPROVED AS TO FORM:
City Attorney
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Exhibit A
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11/30/12 4:12 PM
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GRAND TERRACE - CITY COUNCIL
SAN BERNARDINO COUNTY Statement of Vote
PRESIDENTIAL GENERAL ELECTIONNovember 6,2012
469 of 1294
GRA0906 906 370 91 24.59 42 32 37 38
GRA0906 - Vote by Mail 370 100 27.03 42 40 52 58
GRA0907 907 1599 591 36.96 220 259 262 248
GRA0907 - Vote by Mail 1599 529 33.08 214 210 276 221
GRA0908 908 1544 664 43.01 236 291 307 283
GRA0908 - Vote by Mail 1544 593 38.41 260 278 337 283
GRA0909 909 1536 564 36.72 216 228 207 218
GRA0909 - Vote by Mail 1536 493 32.10 190 210 243 249
GRA0910 910 1427 568 39.80 228 279 270 238
GRA0910 - Vote by Mail 1427 493 34.55 225 270 278 245
GRA0911 911 55 23 41.82 9266
GRA0911 - Vote by Mail 55 23 41.82 98715
GRA0912 912 4 4 100.00 1344*********** Insufficient Turnout to Protect Voter Privacy *********
GRA0912 - Vote by Mail 4 0 0.00 0000
GRA0913 913 30 5 16.67 1111
GRA0913 - Vote by Mail 30 22 73.33 12 13 11 9
Precinct Totals 6565 2510 38.23 953 1095 1094 1036
Vote by Mail Totals 6565 2253 34.32 952 1029 1204 1080
Grand Totals 6565 4763 72.55 1905 2124 2298 2116
CALIFORNIA 6565 4763 72.55 1905 2124 2298 2116
San Bernardino County 6565 4763 72.55 1905 2124 2298 2116
State Bd of Equal 4 6565 4763 72.55 1905 2124 2298 2116
Congressional District 31 6565 4763 72.55 1905 2124 2298 2116
Senatorial District 20 6565 4763 72.55 1905 2124 2298 2116
Assembly District 47 6565 4763 72.55 1905 2124 2298 2116
Supervisorial District 3 6565 4763 72.55 1905 2124 2298 2116
City of Grand Terrace 6565 4763 72.55 1905 2124 2298 2116
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AGENDA REPORT
MEETING DATE:December 11, 2012 Council Item
TITLE:Selection of Mayor Pro Tempore
PRESENTED BY:Tracey Martinez, City Clerk
RECOMMENDATION:Select a Council Member to serve as Mayor Pro Tempore for
a term of two years until the next regular election.
BACKGROUND:
Historically the City Council has selected a member of the City Council to serve as
Mayor and Mayor Pro Tempore every two years following the regular municipal election
date. As a result of a ballot initiative in November 2004,the office of Mayor became a
directly elected position and, therefore, it is only necessary to select a Mayor Pro
Tempore from among the Members of the City Council.
DISCUSSION:
Government Code Section 36804 provides the following:
36804: The city council shall meet at the meeting at which the declaration
of the election results for a general municipal election is made pursuant to
Sections 10262 and 10263 of the Elections Code and, following the
declaration of the election results and the installation of elected officials,
choose one of its number as mayor, and one of its number as mayor pro
tempore.
It is staff’s recommendation that the Council select amongst themselves a Mayor Pro
Tempore for a term of two years until the next regular election.
FISCAL IMPACT:
None
APPROVALS:
Tracey Martinez Completed 12/05/2012 11:23 AM
Finance Completed 12/05/2012 5:29 PM
City Attorney Completed 12/06/2012 1:02 PM
City Manager Completed 12/06/2012 1:04 PM
City Council Pending
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AGENDA REPORT
MEETING DATE:December 11, 2012 Council Item
TITLE:Approval of Check Register No. 12-11-2012
PRESENTED BY:Steve Elam, Interim Finance Director
RECOMMENDATION:Approve Attached Check Register as Submitted, which
includes the Check Register Account Index and Voucher
Listings for Fiscal Year 2012-13.
BACKGROUND:
The Check Register for December 11,2012 is presented in accordance with
Government Code §37202.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and
Successor Agency CRA. Expenditure account number formats are XX-XXX-XXX [Fund-
Depart-General Account]. Expenditures may be made from trust/agency accounts
(Fund 23-xxx-) or temporary clearing accounts which do not have a budgetary impact.
A total of $273,960.56 in accounts payable checks was issued during the period for
services, reimbursements, supplies and contracts and are detailed in the attached
Voucher List. Payroll costs for the period amounted to $56,197.22 and are summarized
below.
Some of the non-routine items include:
68762 Uncle Jerry’s T’s Child Care Holiday Fundraiser $1,553.40
68770 Albert A. Webb
Associates
August Construction Support for Barton
Road Median
$336.00
68771 Ambient
Environmental
Asbestos and Lead Survey for 21992
DeBerry Street
$600.00
68787 IBF Printing &
Graphics
Parking Citation Books $781.66
68802 Standard Chair of
Gardner
Gift for outgoing Council Member $296.00
68804 Tim’s Mobile
Truck Repair
Repairs to CAT Model #416D $1,451.39
Some the larger items include:
68758 Roquet Paving
Inc
Replace/repair various sidewalks
throughout the City
$61,017.34
68791 Jones & Mayer October Legal Services $10,881.39
68798 Rogers,
Anderson,
Malody, Scott
Progress billing for Successor Agency
Due Diligence Review -LMIHF
$4,700.00
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68800 S.B. County
Sheriff
December Law Enforcement Services $144,000.00
Payroll costs processed for the period ending October 23, 2012 are as follows:
Date Period Payroll and related costs
10/12/12 Biweekly $56,197.92
FISCAL IMPACT:
All disbursements are made in accordance with the Adopted Budget for Fiscal Year
2012-13.
ATTACHMENTS:
·Check Register
·Check Register Account Index
APPROVALS:
Steve Elam Completed 12/05/2012 10:03 AM
Finance Completed 12/05/2012 10:03 AM
City Attorney Completed 12/05/2012 5:22 PM
City Manager Completed 12/06/2012 10:12 AM
City Council Pending
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12/04/2012
Voucher List
CITY OF GRAND TERRACE
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Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
68756 11/27/2012 010693 ARROWHEAD UNITED WAY PRend11/09&11/23/12Contributions for PR end 11/09 &
10-022-65-00 35.00
Total : 35.00
68757 11/27/2012 011206 AUL 3121 TRUST PRending11/09&11/23Contributions for PR ending 11/09 &
10-022-68-00 499.06
Total : 499.06
68758 11/28/2012 006335 ROQUET PAVING INC.1005-12 Replace/repair various city sidewalks
46-900-302-000-000 61,017.34
Total : 61,017.34
68759 11/29/2012 001213 AT & T Nov 2012 Oct/Nov Phones & Internet Srvs
09-440-235-000-000 88.89
10-190-235-000-000 486.02
Total : 574.91
68760 11/29/2012 001206 ARROWHEAD CREDIT UNION Oct-Nov 2012 Oct/Nov Visa Charges
23-200-14-00 C.Care Halloween Parade Supplies 118.25
09-440-210-000-000 C.Care Office Supplies 71.01
10-120-270-000-000 Flight-Sacramento meeting (Adams) 301.60
10-110-270-000-000 Flight-Sacramento meeting (Stanckiewitz) 301.60
10-190-250-000-000 Performance Evaluation Software 1,500.00
Total : 2,292.46
68761 11/29/2012 001907 COSTCO #478 0478 14 0034 74 CHILD CARE SUPPLIES
09-440-220-000-000 252.75
Total : 252.75
68762 11/29/2012 010608 UNCLE JERRY'S T'S 11022012 Child Care Holiday Fundraiser
23-200-14-00 1,553.40
Total : 1,553.40
68763 11/29/2012 002727 J.R. FREEMAN COMPANY 11282012 Inv 496085-0 10/22/12 Office Supplies
10-125-210-000-000 75.21
Total : 75.21
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Voucher List
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Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
68764 11/29/2012 005702 PUBLIC EMPLOYEES' RETIREMENT December PERS HealthDecember PERS Health Insurance for
10-022-61-00 5,209.34
10-120-142-000-000 561.00
10-125-142-000-000 329.44
10-140-142-000-000 658.87
10-175-142-000-000 592.98
09-440-142-000-000 2,325.05
10-185-142-000-000 131.77
10-190-265-000-000 37.44
10-370-142-000-000 614.95
10-450-142-000-000 175.70
10-625-142-000-000 199.85
16-175-142-000-000 549.08
21-175-142-000-000 307.48
21-625-142-000-000 85.67
32-200-142-000-000 351.40
10-172-142-000-000 461.20
10-380-142-000-000 439.25
Total : 13,030.47
68765 11/29/2012 011196 FIDELITY SECURITY LIFE Dec.EmpPaidVisionDec. Emp Paid Vision Insurance
10-022-61-00 112.72
Total : 112.72
68766 11/29/2012 011194 AMERICAN FIDELITY ASSURANCE CO DecEmpPaid Acc Dec. Emp Paid Accident/Supp Life/ Supp
23-250-20-00 591.92
Total : 591.92
68767 11/29/2012 011206 AUL 3121 TRUST PRend 11/09&11/23/12Contributions for PRend 11/09 & 11/23/12
10-022-68-00 499.06
Total : 499.06
68768 11/29/2012 010164 GREAT-WEST PRend 11/09-11/23/12Employee Deferred Compensation PR
10-022-63-00 6,175.15
Total : 6,175.15
68769 11/29/2012 010693 ARROWHEAD UNITED WAY PRend11/09&11/23/12Contributions for PRend 11/09 & 11/23/12
10-022-65-00 35.00
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Voucher List
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Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 35.00 68769 11/29/2012 010693 ARROWHEAD UNITED WAY
68770 12/11/2012 011143 ALBERT A. WEBB ASSOCIATES 123063 Construction Support-Barton Rd Median
23-302-80-10 336.00
Total : 336.00
68771 12/11/2012 011255 AMBIENT ENVIRONMENTAL, INC 4450 Asbestos/Lead Survey-21992 DeBerry
32-370-255-000-000 600.00
Total : 600.00
68772 12/11/2012 010444 AN-WIL BAG COMPANY 36127 COLD PATCH ASPHALT & SANDBAGS
16-900-257-000-000 538.53
Total : 538.53
68773 12/11/2012 010293 AVAYA, INC.2732232233 NOV/DEC PHONE & VOICEMAIL MAINT
10-190-246-000-000 183.46
Total : 183.46
68774 12/11/2012 001683 CA. STATE DEPT OF CONSERVATION 2012-13 1st Qtr 1st Qtr Strong Motion Mapping Fees
10-700-01 -2.26
23-200-21-00 45.24
Total : 42.98
68775 12/11/2012 001810 CITY NEWSPAPER GROUP 16796 NOTICE-PLANNING COMMISSION APPLICATIONS
10-125-230-000-000 55.04
Total : 55.04
68776 12/11/2012 002905 CITY OF GRAND TERRACE 12042012 Replenish Petty Cash
10-110-220-000-000 10.83
10-172-271-000-000 61.86
10-175-210-000-000 5.90
10-175-218-000-000 33.28
10-175-272-000-000 81.02
10-190-220-000-000 229.27
10-195-245-000-000 22.62
10-804-210-000-000 8.88
16-900-220-000-000 15.37
10-190-209-000-000 41.58
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Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 510.61 68776 12/11/2012 002905 CITY OF GRAND TERRACE
68777 12/11/2012 006435 CITY OF SAN BERNARDINO 2013-10000038 NOVEMBER ANIMAL CONTROL SERVICES
10-187-256-000-000 8,682.00
Total : 8,682.00
68778 12/11/2012 010866 CIVIC PLUS 102550 DEC WEBSITE MAINT FEE
10-125-250-000-000 671.82
Total : 671.82
68779 12/11/2012 001942 DATA TICKET INC.44005 Oct Parking Cite Processing Services
10-140-255-000-000 307.50
Total : 307.50
68780 12/11/2012 011061 EZ SUNNYDAY LANDSCAPE 2181 November Park Maintenance
10-450-255-000-000 3,165.00
Total : 3,165.00
68781 12/11/2012 002740 FRUIT GROWERS SUPPLY 91134900 Maintenance Supplies
10-450-245-000-000 7.51
91138804 Maintenance Supplies
10-450-245-000-000 17.68
Total : 25.19
68782 12/11/2012 002901 G.T. AREA CHAMBER OF COMMERCE 7120-RDA NOVEMBER CONSULTANT SERVICES
32-370-255-000-000 860.00
Total : 860.00
68783 12/11/2012 002795 GARCIA, LEE ANN Dec 2012 Dec Health Insurance Reim-Garcia
10-110-142-000-000 439.25
Total : 439.25
68784 12/11/2012 011040 GOVERNMENT STAFFING SVCS INC 123527 Temp Sr Acct Tech 11/5/12-11/18/12
10-140-111-000-000 1,995.00
Total : 1,995.00
68785 12/11/2012 010944 HERSHEY BUSINESS PRODUCTS 108185 HP3500 Machine Repairs/Maint
10-120-246-000-000 105.00
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Voucher List
CITY OF GRAND TERRACE
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Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 105.00 68785 12/11/2012 010944 HERSHEY BUSINESS PRODUCTS
68786 12/11/2012 003224 HYDRO-SCAPE PRODUCTS INC.7386122-00 Maintenance Supplies
10-450-245-000-000 16.87
Total : 16.87
68787 12/11/2012 010032 IBF PRINTING & GRAPHICS 25352 Parking Citation Books
10-140-219-000-000 781.66
Total : 781.66
68788 12/11/2012 011235 IQM2 INC.3899 NOV MINUTETRAQ MAINTENANCE
10-125-250-000-000 550.00
Total : 550.00
68789 12/11/2012 002727 J.R. FREEMAN COMPANY 498482-0 Council Chambers Name Plates
10-110-210-000-000 32.22
10-140-210-000-000 16.11
Total : 48.33
68790 12/11/2012 011211 JAN-PRO CLEANING SYSTEMS 33722 November Janitorial Services
10-195-245-000-000 441.00
10-450-245-000-000 334.00
Total : 775.00
68791 12/11/2012 011216 JONES & MAYER 61476 October GT Litigation
10-160-250-100-000 909.89
61479 October Retainer
10-160-250-000-000 7,973.50
61480 October Code Enforcement Issue
10-160-250-000-000 1,998.00
Total : 10,881.39
68792 12/11/2012 010611 MCNABOE, DARCY Dec 2012 Dec Health Ins Reim-McNaboe
10-110-142-000-000 303.00
Total : 303.00
68793 12/11/2012 010097 NEXTEL COMMUNICATIONS 410575025-123 Oct/Nov Wireless Svc-Maint/C.Care
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Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
68793 12/11/2012 (Continued)010097 NEXTEL COMMUNICATIONS
10-175-240-000-000 221.49
09-440-235-000-000 16.96
Total : 238.45
68794 12/11/2012 005400 OFFICE DEPOT 632601167001 Binders for Council Members
10-110-210-000-000 63.52
632881999001 Office Supplies
10-140-210-000-000 73.41
632882070001 Office Supplies
10-140-210-000-000 135.74
633050364001 Office Supplies
10-172-210-000-000 21.10
633050465001 Office Supplies
10-172-210-000-000 36.87
Total : 330.64
68795 12/11/2012 011218 PAY PLUS SOLUTIONS, INC.2124 Nov CalPers Reporting Administration
10-140-255-010-000 97.00
Total : 97.00
68796 12/11/2012 006285 RIVERSIDE HIGHLAND WATER CO 2307 Oct/Nov Sewer Billing
21-572-255-000-000 160.39
Total : 160.39
68797 12/11/2012 006310 ROADRUNNER SELF STORAGE INC.15187 NOVEMBER STORAGE RENTAL
10-140-241-000-000 119.00
Total : 119.00
68798 12/11/2012 010249 ROGERS, ANDERSON, MALODY ET AL 36911 Successor Agency Due Diligence Review
34-140-250-000-000 4,700.00
Total : 4,700.00
68799 12/11/2012 006510 S.B. COUNTY INFORMATION 14015 October Pager Access
10-175-240-000-000 9.00
Total : 9.00
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Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
68800 12/11/2012 006531 S.B. COUNTY SHERIFF 12308 December Law Enforcement Services
10-410-255-000-000 3,924.00
10-410-256-000-000 131,743.00
14-411-256-000-000 8,333.00
Total : 144,000.00
68801 12/11/2012 011071 STANCKIEWITZ, W.Dec 2012 Dec Health Insurance Reim-Stanckiewitz
10-110-142-000-000 439.25
Total : 439.25
68802 12/11/2012 006775 STANDARD CHAIR OF GARDNER INV197328 Gift for Outgoing Council Member
10-110-220-000-000 296.00
Total : 296.00
68803 12/11/2012 006898 SYSCO FOOD SERVICES OF L.A.211200766 7 C. CARE FOOD/SUPPLIES
09-440-220-000-000 837.69
Total : 837.69
68804 12/11/2012 011009 TIM'S MOBILE TRUCK REPAIR 16437 Repairs to CAT Model # 416D
10-175-272-000-000 1,451.39
Total : 1,451.39
68805 12/11/2012 007034 TRANSPORTATION ENGINEERING 1251 October Traffic Engineering Services
10-175-250-000-000 2,358.40
Total : 2,358.40
68806 12/11/2012 007987 XEROX CORPORATION 065282275 NOVEMBER WC5755A XEROX COPIER LEASE
10-190-700-000-000 305.27
Total : 305.27
Bank total : 273,960.56 51 Vouchers for bank code :bofa
273,960.56Total vouchers :Vouchers in this report 51
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City of Grand Terrace
Check Register Index
FD No.Fund Name Dept No.Department Name General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 139 EMPLOYEES' BENEFIT PLAN
11 STREET FUND 125 CITY CLERK 140 RETIREMENT
12 STORM DRAIN FUND 140 FINANCE 142 HEALTH/LIFE INSURANCE
13 PARK FUND 160 CITY ATTORNEY 143 WORKERS' COMPENSATION
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 138/141 MEDICARE / SUI
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE
16 GAS TAX FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITAL FURN/SMALL TOOLS
17 TRAFFIC SAFETY FUND/ TDA FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP
19 FACILITIES DEVELOPMENT FUND 187 ENFORCEMENT PROGRAM 230 ADVERTISING
20 MEASURE I FUND 190 GENERAL GOVERNMENT (NON-DEPT) 235 COMMUNICATIONS
21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 238-239 UTILITIES
22 COMMUNITY DEVELOPMENT BLOCK GRANT 370 COMMUNITY & ECONOMIC DEV 240-242 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 245-246 MAINT BLDG GRNDS EQUIPMNT
44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 250-251 PROFESSIONAL SERVICES
46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 255-256 CONTRACTUAL SERVICES
47 BARTON RD. BRIDGE PROJECT 440 CHILD CARE 260 INSURANCE & SURETY BONDS
32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 265 MEMBERSHIPS & DUES
33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 268 TRAINING
34 CRA-LOW & MOD HOUSING 801 PLANNING COMMISSION 270 TRAVEL/CONFERENCES/MTGS
802 CRIME PREVENTION UNIT 272 FUEL & VEHICLE MAINTENANCE
804 HISTORICAL & CULTURAL COMM. 570 WASTEWATER TREATMENT
805 SENIOR CITIZENS PROGRAM 33-300 DEBT SERVICE
807 PARKS & REC COMMITTEE 7XX FACILITIES IMPRV (NO CIP)
808 EMERGENCY OPERATIONS PROG. 700 COMPUTER-RELATED
701 VEHICLES & EQUIPMENT
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Attachment: Check Register Account Index (1180 : Check Register No. 12-11-2012)
AGENDA REPORT
MEETING DATE:December 11, 2012 Council Item
TITLE:FPPC Regulation 18705.5 -Councilmembers Participation in
Self-Appointments to Outside Boards and Commissions
PRESENTED BY:Tracey Martinez, City Clerk
RECOMMENDATION:Adopt a Resolution Adopting and Approving the FPPC (Fair
Political Practices Commission) Form 806
BACKGROUND:
FPPC Regulation 18705.5 generally prohibits Councilmembers from participating in the
decision to appoint themselves to compensated non-City commissions or boards unless
the following conditions are satisfied:
1.The governmental decision is one in which his or her appointment as an officer of
the body of which he or she is a member (e.g., an appointment to the office of the
mayor or deputy mayor) OR to a committee,board or commission of a public agency, a
special district, a joint powers agency or authority, a joint powers insurance agency or
authority, or a metropolitan planning organization.
2.The appointment is one required to be made by Council pursuant to either state
law, local law, or a joint powers agreement. This condition will only be met if Council is,
in one of the previously mentioned ways, required to appoint a council member
representative to a non-City commission or board.
3.Council adopts and posts on its website, on a form provided by the FPPC (form
806), a list that sets forth each appointed position for which compensation is paid, the
salary or stipend for each appointed position, the name of the Councilmember who has
been appointed to the position and the name of the public official, if any, who has been
appointed as an alternate, and the term of the position. Form 806 must be posted on
the City's website prior to a vote being taken to appoint a councilmember to a paid
position to another agency..
DISCUSSION:
Staff has posted FPPC Form 806 as required by regulation 18705.5 on the City's
website and is recommending that Council adopt and approve the form.
Under New Business on this Agenda, Council will be considering appointments to
Regional Government Organizations of which two of the appointments are
compensated with a stipend. With the adoption and approval of the attached Form 806
and the posting of it on the website, we will be in compliance with the conditions that
have been set in FPPC Regulation 18705.5. Once Council makes their appointments to
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the various organizations, staff will once again bring an updated form 806 for Council
adoption and approval to ensure compliance with the FPPC's regulation.
FISCAL IMPACT:
None
ATTACHMENTS:
·Resolution -18705.5
APPROVALS:
Tracey Martinez Completed 12/06/2012 8:24 AM
Finance Completed 12/06/2012 9:14 AM
City Attorney Completed 12/06/2012 12:00 PM
City Manager Completed 12/06/2012 12:08 PM
City Council Pending
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RESOLUTION NO. _________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE ADOPTING FORM 806 PURSUANT TO SECTION 18705.5
OF TITLE 2 OF THE CALIFORNIA CODE OF REGULATIONS
WHEREAS, section 18705.5 of Title 2 of the California Code of Regulations
(“Regulation 18705.5”) generally prohibits a City Councilmembers from participating in,
influencing, and attempting to influence the decision regarding their own appointments
to governing bodies of non-City governmental legislative bodies in which compensation
is provided;
WHEREAS, Regulation 18705.5 provides for an exception which permits City
Councilmembers to participate in, influence, and attempt to influence such a decision if
(1) the appointment is one in which his or her appointment as an officer of the body of
which he or she is a OR to a committee, board or commission of a public agency, a
special district, a joint powers agency or authority, a joint powers insurance agency or
authority, or a metropolitan planning organization; (2) the appointment is one required to
be made by Council pursuant to either state law, local law, or a joint powers agreement;
and (3) the City Council adopts and posts on its website, Form 806 distributed by the
Fair Political Practices Commission (“FPPC”);
WHEREAS, conditions (1) and (2) above have been satisfied;
WHEREAS, in order to satisfy condition (3), the City Council desires to adopt Form 806
attached hereto as Attachment “1.”
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE,
DOES HEREBY RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS:
SECTION 1. The Recitals set forth above are true and correct and are incorporated into
this Resolution by this reference.
SECTION 2. Form 806, attached hereto in Attachment “1,” is hereby approved and
adopted by the City Council in substantially the same form as attached.
SECTION 3. The City Manager is hereby authorized and directed to take all actions
necessary to carry out this Resolution in compliance with Regulation 18705.5 and any
other relevant law. This includes, but is not limited to, posting of Form 806 on the City of
Grand Terrace’s website, and to make any amendments to Form 806 as may be
required and permitted by law.
SECTION 4. The Clerk shall certify to the adoption of this Resolution.
SECTION 5. This Resolution shall become effective immediately upon its adoption.
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PASSED, APPROVED, AND ADOPTED this 11th day of December, 2012.
Mayor of the City of Grand Terrace
ATTEST:
City Clerk of the City of Grand Terrace
I, TRACEY R. MARTINEZ, CITY CLERK of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular meeting of
the City Council of the City of Grand Terrace held on the 11th day of December, 2012 by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracey R. Martinez, City Clerk
APPROVED AS TO FORM:
City Attorney
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ATTACHMENT 1
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Sign re of Agency ead or Designee
Betsy M Adams
Print Name
City Manager
Title
12/05/2012
(Month. Day Year)
Agency Report of:
Public Official Appointments A Public Document
1.Agency Name
City of Grand Terrace
California 806 Form
For Official Use Only Division, Department, or Region (If Applicable)
Betsy M Adams, City Manager
Designated Agency Contact (Name. Title)
Page 1 of 1
Date Posted:
12-05-2012
Area Code/Phone Number
909 430-2245
E-mail
badams@cityofgrandterrace.org (Month Day Year
2.Appointments
Agency Boards and
Commissions Name of Appointed Person Appt Date and
Length of Term Per Meeting/Annual Salary/Stipend
San Bernardino
Associated Governments
Board of Directors
(SANBAG)
►Name Stanckiewitz, Walt
►
0 Per Meeting: ,, 100.00/200.00
►Estimated Annual:
Adams, Betsy Alternate, if any 2 • $o-$1,000 • $2,001-$3,000
q $1,001-$2,000 El 3700.00
Omnitrans Board of
Directors ►Name Lee Ann Garcia ►
►
12 / 21 / 10 n Per Meeting: $ 125.00
►Estimated Annual:
Darcy McNaboe Alternate, if any
Apot Gate
2 n $o-$1,000 ID $2,001-$3,000
Length o- Te•,,
IMI $1,001-$2,000 U
Other
Omnitrans Administrative
and Finance Committee Lee Ann Garcia ►Name ► 12 / 21 / 10 125.00 n Per Meeting: $
.., . ,
Alternate, if any
Appt Date
2 ►Estimated Annual:
0 $0-$1,000 III $2,001-$3,000
In $1,001-$2,000 q
Other
/Name ► / / ►Per Meeting: $
1 Estimated Annual:
Alternate, if any ► q $0-$1,000 III $2,001-$3,000
q $1,001-$2,000 U
Other
3. Verification
I have read and un erstand FPPC Regulation 18705.5. I have verified that the appointment and information identified above is true to the best of my information and belief
Comment
FPPC Form 806 (5/12)
FPPC Toll-Free Helpline: 866/ASK-FPPC (866/275-3772)
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AGENDA REPORT
MEETING DATE:December 11, 2012 Successor Agency Item
TITLE:Extension of Agreement with the HdL Companies for
Property Tax Consulting/Auditing Services
PRESENTED BY:Steve Elam, Interim Finance Director
RECOMMENDATION:Approve the attached Professional Consultant Services
Agreement with The HdL Companies to extend Property Tax
Consulting/Auditing Services through June 30, 2014.
BACKGROUND:
The Community Redevelopment Agency (CRA) entered into a Professional Consultant
Services Agreement with The HdL Companies (HdL Coren & Cone) on February 23,
2010 for consultant services related to property tax consulting and auditing services.
The agreement had an expiration date of June 30, 2012, along with a provision allowing
a two-year extension at the discretion of the Agency Executive Director. With the
dissolution of the CRA effective February 1, 2012, it is advisable for the Agreement to
be extended by action of the Successor Agency and Oversight Board.
DISCUSSION:
HdL Coren & Cone (HdL) is a recognized expert in providing property tax consulting and
auditing services to cities and successor agencies throughout California. Their services
are extensive and are enumerated in Exhibit ”A” of the proposed Agreement. Utilization
of outside expertise such as HdL will help to ensure that property tax revenues due the
City and Successor Agency are received and properly allocated. Additionally, HdL
provides extensive reports and analyses that are vital in preparing revenue projections
used in budgeting and long-range forecasting. Services specific to the Successor
Agency include:
§ Tax increment projections;
§ Cash flows for the Successor Agency by project area;
§ Assistance with Recognized Obligation Payment Schedules (ROPS);
§ Estimates of property tax revenues to be received by the taxing entities from former
project areas;
§ Monitoring of the County distribution of tax-sharing revenues to the taxing entities of
the former CRA; and
§ Assessment of resources available to the Successor Agency to meet the long-term
obligations of the former CRA.
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In addition to the above services, HdL provides its clients with a web-based software
application to access its proprietary property tax data, which further facilitates analysis.
The cost of the services provided under the proposed Agreement are an annual fixed
fee of $2,500, plus a contingency fee of 25% of net tax increment, property tax revenue
or other revenues that result from HdL’s audit services.
Upon approval of the proposed Agreement by the Successor Agency, it will be
submitted to the Oversight Board for approval on December 19, 2012.
FISCAL IMPACT:
Funds for the proposed Agreement have been included in the Successor Agency’s
adopted budget for FY 2012-13 (account 32-370-255); and also included in the
Recognized Obligation Payment Schedule for January 1, 2013 through June 30, 2013
(ROPS 3).
ATTACHMENTS:
·Property Tax Professional Consultant Services Agreement
APPROVALS:
Steve Elam Completed 12/05/2012 6:42 PM
Finance Completed 12/05/2012 6:43 PM
City Attorney Completed 12/06/2012 11:08 AM
City Manager Completed 12/06/2012 11:11 AM
City Council Pending
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1
PROFESSIONAL CONSULTANT SERVICES AGREEMENT
The HdL Companies
Property Tax Consulting/Audit Services
THIS PROFESSIONAL CONSULTANT SERVICES AGREEMENT (“Agreement”) is
made and entered into this _____ day of ___________, (“Effective Date”) by and between the
SUCCESSOR AGENCY OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE
CITY OF GRAND TERRACE (“Agency”), a public entity, and HdL Coren & Cone, a California
Corporation, ("Consultant").
RECITALS
WHEREAS, ABX1 26 and AB 1484 (“Dissolution Bills”) dissolved all redevelopment agencies
in the State of California;
WHEREAS, the City of Grand Terrace (“City”) opted-in to becoming the successor agency of
the Community Redevelopment Agency of the City of Grand Terrace and, as successor agency
pursuant to ABX1 26 and AB 1484, has assumed all assets, rights, obligations, liabilities, and
other similar rights of the Community Redevelopment Agency of the City of Grand Terrace
(“Former-RDA”);
WHEREAS, because it opted to assume all assets, rights, obligations, liabilities, and other
similar rights of the Former-RDA, the City formed the Agency;
WHEREAS, on February 23, 2010, the Former-RDA entered into a valid agreement with
Consultant for the purpose of providing Property Tax Consulting/Audit Services (“Former-
Agreement”),which is on file with the Grand Terrace City Clerk;
WHEREAS, the Former-Agreement provides the Executive Director of the Former-RDA with
discretion to exercise an option to extend the Former-Agreement by up to two years;
WHEREAS, the Agency, as successor to the Former-RDA pursuant to the Dissolution Bills,
intends, through this Agreement, to exercise the option to extend the Former-Agreement by up to
two years and to amend the Former-Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained
herein, the parties hereby agree as follows:
1. Scope of Services. Agency agrees to retain and does hereby retain Consultant and
Consultant agrees to provide the services more particularly described in Exhibit “A”, “Scope of
Services and Fees”, attached hereto and incorporated herein by reference, in conjunction with
Property Tax Consulting/Audit Services (“Services”).
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2. Term. This Agreement shall be effective on the date first written above unless
otherwise provided in Exhibit “A” and the Agreement shall remain in effect until June 30, 2014,
unless otherwise terminated pursuant to the provisions herein. This Agreement may be extended
up to two years at the discretion of the Agency Executive Director.
3. Compensation/Payment.
3.1 Base Fixed Fee Services. Consultant shall perform the Services under this
Agreement for an annual fee of $2,500.00 (Two Thousand Five Hundred Dollars) for services set
forth in Exhibit “A”. Said payment shall be made in accordance with the Agency's usual
accounting procedures upon receipt and approval of an invoice setting forth the services
performed. The invoices shall be delivered to the Agency at the address set forth in Section 4
hereof.
3.2 Base Contingent Fee Services. For Base Services pursuant to Exhibit “A”
which are payable on a contingent basis, Consultant may receive 25 percent of net tax increment
property tax revenue or other revenues attributable to the Agency, City of Grand Terrace
departments, districts, or funds recovered or reallocated which are directly or indirectly the result
of an audit, analysis or consultation performed by Consultant (including but not limited to base
year value audits; administration of tax sharing agreements; tax increment allocation reviews;
county allocation reviews).
In order to receive the Base Contingent Fee, Consultant shall separate and support said
reallocation and provide Agency with an itemized invoice showing all amounts due as a result of
revenue recovery or reallocation. Consultant shall also submit evidence that corrections have
been made by the appropriate agency which has or will result in amounts due as a result of
revenue recovery or allocation. Such documentation shall be delivered to the Agency at the
address set forth in Section 4 hereof. Upon such a submission of the itemized invoice and
evidence described above, the Agency shall include the Base Contingent Fee in the Recognized
Obligation Payment Schedule (“ROPS”) for the next ROPS period, pursuant to the Health &
Safety Code, in addition to any fee payable under this Agreement. Payment of the Base
Contingent Fee shall not occur until the California Department of Finance approves the Base
Contingent Fee as an enforceable obligation, as defined by the Health & Safety Code, which is
properly listed on a ROPS and until such tax increment has been allocated to the Agency by the
San Bernardino County Auditor-Controller for the purpose of payment of the Base Contingent
Fee on the relevant ROPS.
3.3 Optional Services. Fees for Optional Services which are not provided for
under Exhibit “A” shall be billed at the following hourly rates:
Partner $225 per hour
Principal $195 per hour
Associate $150 per hour
Senior Analyst $100 per hour
3.D.a
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Analyst $ 65 per hour
Administrative $ 45 per hour
Hourly rates are exclusive of expenses and are subject to adjustment by Consultant
annually. On July 1st of each year Consultant shall provide Agency with an updated schedule of
hourly rates. The rates will not be increased by more than five percent (5%) per year. In
addition, expenses for Optional Services shall be billed at 1.15 times actual incurred costs.
In order to receive payment of any fee for Optional Services, Consultant shall provide a
separate itemized invoice to the Agency showing all amounts due as a result of Optional Services
performed. Such documentation shall be delivered to the Agency at the address set forth in
Section 4 hereof. Upon such a submission of the itemized invoice described above, the Agency
shall include such fees in the Recognized Obligation Payment Schedule (“ROPS”) for the next
ROPS period, pursuant to the Health & Safety Code, in addition to the any fee payable under this
Agreement. Payment of the fee for Optional Services shall not occur until the California
Department of Finance approves such a fee as an enforceable obligation, as defined by the
Health & Safety Code, which is properly listed on a ROPS and until such tax increment has been
allocated by the San Bernardino County Auditor-Controller to the Agency for the purpose of
payment of such fees for Optional Services on the relevant ROPS.
3.4 Payment for any Services Provided Contingent upon Approval as an
Enforceable Obligation. Notwithstanding the forgoing, Consultant acknowledges and
agrees payment of any fees described above may be contingent upon approval thereof as an
enforceable obligation listed on a ROPS, and that such approvals are made by the Oversight
Board for the Agency, the California Department of Finance, and various other relevant public
agencies. In the event that the Oversight Board for the Agency, the California Department of
Finance, or any other relevant public agency determines that such fees, or any portion thereof,
are not an enforceable obligation that is properly listed on a ROPS, Consultant will not be
entitled to payment of such fees unless a court of competent jurisdiction overturns such a
determination.
4. Notices. Any notices required to be given hereunder shall be in writing and shall be
personally served or given by mail. Any notice given by mail shall be deemed given when
deposited in the United States Mail, certified and postage prepaid, addressed to the party to be
served as follows:
To Agency:
Successor Agency to the Grand Terrace
Redevelopment Agency
Attn: Finance Director
22795 Barton Road
Grand Terrace, California 92313
To Consultant:
HdL Coren & Cone
Attn: Paula J. Cone
1340 Valley Vista Drive #200
Diamond Bar, California 91765
3.D.a
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5. Prevailing Wage. If applicable, Consultant and all subcontractors are required to pay
the general prevailing wage rates of per diem wages and overtime and holiday wages determined
by the Director of the Department of Industrial Relations under Section 1720 et seq. of the
California Labor Code and implemented by the applicable governing body of the Agency. The
Director’s determination is on file and open to inspection in the office of the Secretary of the
Successor Agency, or the Agency’s equivalent office, and is referred to and made a part hereof;
the wage rates therein ascertained, determined, and specified are referred to and made a part
hereof as though fully set forth herein.
6. Contract Administration. A designee of the Agency will be appointed to administer
this Agreement on behalf of the Agency and shall be referred to herein as Contract
Administrator.
7. Standard of Performance. While performing the Services, Consultant shall exercise
the reasonable professional care and skill customarily exercised by reputable members of
Consultant’s profession practicing in the Metropolitan Southern California Area, and shall use
reasonable diligence and best judgment while exercising its professional skill and expertise.
8. Personnel. Consultant shall furnish all personnel necessary to perform the Services
and shall be responsible for their performance and compensation. Consultant recognizes that the
qualifications and experience of the personnel to be used are vital to professional and timely
completion of the Services. The key personnel listed in Exhibit “B” attached hereto and
incorporated herein by this reference and assigned to perform portions of the Services shall
remain assigned through completion of the Services, unless otherwise mutually agreed by the
parties in writing, or caused by hardship or resignation in which case substitutes shall be subject
to Agency approval.
9. Assignment and Subcontracting. Neither party shall transfer any right, interest, or
obligation in or under this Agreement to any other entity without prior written consent of the
other party. In any event, no assignment shall be made unless the assignee expressly assumes the
obligations of assignor under this Agreement, in a writing satisfactory to the parties. Consultant
shall not subcontract any portion of the work required by this Agreement without prior written
approval by the responsible Agency’s Contract Administrator. Subcontracts, if any, shall contain
a provision making them subject to all provisions stipulated in this Agreement, including without
limitation, the insurance obligations set forth in Section 12. Consultant acknowledges that any
transfer of rights may require Agency Manager and/or Agency Council approval.
10. Independent Contractor. In the performance of this Agreement, Consultant, and
Consultant's employees, subcontractors and agents, shall act in an independent capacity as
independent contractors, and not as officers or employees of the Agency. Consultant
acknowledges and agrees that Agency has no obligation to pay or withhold state or federal taxes
or to provide workers’ compensation or unemployment insurance to Consultant, or to
Consultant’s employees, subcontractors and agents. Consultant, as an independent contractor,
shall be responsible for any and all taxes that apply to Consultant as an employer.
3.D.a
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11. Indemnification.
11.1 Indemnity. Except as to the sole negligence or willful misconduct of the Agency,
Consultant shall defend, indemnify and hold the Agency, and its officers, employees and agents,
harmless from any and all loss, damage, claim for damage, liability, expense or cost, including
attorneys’ fees, which arises out of or is in any way connected with the performance of work
under this Agreement by Consultant or any of the Consultant's employees, agents or
subcontractors and from all claims by Consultant's employees, subcontractors and agents for
compensation for services rendered to Consultant in the performance of this Agreement,
notwithstanding that the Agency may have benefitted from their services. This indemnification
provision shall apply to any acts or omissions, willful misconduct or negligent conduct, whether
active or passive, on the part of Consultant or of Consultant's employees, subcontractors or
agents.
Except as to the sole negligence or willful misconduct of the Consultant, Agency shall
defend, indemnify and hold the Consultant, and its officers, employees and agents, harmless
from any and all loss, damage, claim for damage, liability, expense or cost, including attorneys’
fees, which arises out of or is in any way connected with the performance of work under this
Agreement by Agency. This indemnification provision shall apply to any acts or omissions,
willful misconduct or negligent conduct, whether active or passive, on the part of Agency and its
employees, subcontractors or agents.
11.2 PERS Eligibility Indemnification. Except as otherwise stated in this
Agreement, Consultant, its employees, agents, or subcontractors will not be eligible for any paid
benefits for federal, social security, state workers’ compensation, unemployment insurance,
professional insurance, medical/dental, retirement PERS or fringe benefits offered by the Agency
or City of Grand Terrace. In the event that Consultant or any employee, agent, or subcontractor
of Consultant providing services under this Agreement claims or is determined by a court of
competent jurisdiction or the California Public Employees Retirement System (“PERS”) to be
eligible for enrollment in PERS as an employee of the Agency or the City of Grand Terrace,
Consultant shall indemnify, defend, and hold harmless Agency and City of Grand Terrace for the
payment of any employee and/or employer contributions for PERS benefits on behalf of
Consultant or its employees, agents, or subcontractors, as well as for the payment of any
penalties and interest on such contributions, which would otherwise be the responsibility of
Agency or City of Grand Terrace.
12. Insurance.
12.1 General Provisions. Prior to the Agency’s execution of this Agreement, Consultant
shall provide satisfactory evidence of, and shall thereafter maintain during the term of this
Agreement, such insurance policies and coverages in the types, limits, forms and ratings required
herein. The rating and required insurance policies and coverages may be modified in writing by
the Agency’s Risk Manager or Agency Attorney, or a designee, unless such modification is
prohibited by law.
3.D.a
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12.1.1 Limitations. These minimum amounts of coverage shall not constitute any
limitation or cap on Consultant's indemnification obligations under Section 11 hereof.
12.1.2 Ratings. Any insurance policy or coverage provided by Consultant or
subcontractors as required by this Agreement shall be deemed inadequate and a material breach
of this Agreement, unless such policy or coverage is issued by insurance companies authorized
to transact insurance business in the State of California with a policy holder’s rating of B+ or
higher and a Financial Class of VII or higher.
12.1.3 Cancellation. The policies shall not be canceled unless thirty (30) days prior
written notification of intended cancellation has been given to Agency by certified or registered
mail, postage prepaid.
12.1.4 Adequacy. The Agency, its officers, employees and agents make no
representation that the types or limits of insurance specified to be carried by Consultant pursuant
to this Agreement are adequate to protect Consultant. If Consultant believes that any required
insurance coverage is inadequate, Consultant will obtain such additional insurance coverage as
Consultant deems adequate, at Consultant's sole expense.
12.2 Workers’ Compensation Insurance: By executing this Agreement, Consultant
certifies that Consultant is aware of and will comply with Section 3700 of the Labor Code of the
State of California requiring every employer to be insured against liability for workers’
compensation, or to undertake self-insurance before commencing any of the work. Consultant
shall carry the insurance or provide for self-insurance required by California law to protect said
Consultant from claims under the Workers’ Compensation Act. Prior to Agency's execution of
this Agreement, Consultant shall file with Agency either (1) a certificate of insurance showing
that such insurance is in effect, or that Consultant is self-insured for such coverage, or (2) a
certified statement that Consultant has no employees, and acknowledging that if Consultant does
employ any person, the necessary certificate of insurance will immediately be filed with Agency.
Any certificate filed with Agency shall provide that Agency will be given ten (10) days prior
written notice before modification or cancellation thereof.
12.3 Automobile Insurance. Prior to Agency's execution of this Agreement,
Consultant shall obtain, and shall thereafter maintain during the term of this Agreement,
automobile liability insurance as required to insure Consultant against damages for personal
injury, including accidental death, as well as from claims for property damage, which may arise
from or which may concern operations by anyone directly or indirectly employed by, connected
with, or acting for or on behalf of Consultant. The Agency, and its officers, employees and
agents, shall be named as additional insureds under the Consultant’s insurance policies.
12.3.1 Consultant’s automobile liability policy shall cover both bodily injury and
property damage in an amount not less than $500,000 per occurrence and an aggregate limit of
not less than $1,000,000. All of Consultant’s automobile and/or commercial general liability
insurance policies shall cover all vehicles used in connection with Consultant’s performance of
this Agreement, which vehicles shall include, but are not limited to, Consultant owned vehicles,
3.D.a
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Consultant leased vehicles, Consultant’s employee vehicles, non-Consultant owned vehicles and
hired vehicles.
12.3.2 Prior to Agency's execution of this Agreement, copies of insurance policies or
original certificates and additional insured endorsements evidencing the coverage required by
this Agreement, for automobile liability insurance, shall be filed with the Agency and shall
include the Agency and its officers, employees and agents, as additional insureds. Said policies
shall be in the usual form of commercial general and automobile liability insurance policies, but
shall include the following provisions:
It is agreed that the Successor Agency of Community Redevelopment Agency of
the City of Grand Terrace, the City of Grand Terrace and their officers,
employees and agents, are added as additional insureds under this policy, solely
for work done by and on behalf of the named insured for the Successor Agency of
Community Redevelopment Agency of the City of Grand Terrace and the City of
Grand Terrace.
12.4 Errors and Omissions Insurance. Prior to Agency’s execution of this Agreement,
Consultant shall obtain, and shall thereafter maintain during the term of this Agreement, errors
and omissions professional liability insurance in the minimum amount of $1,000,000 to protect
the Agency from claims resulting from the Consultant’s activities.
12.5 Subcontractors’ Insurance. Consultant shall require all of its subcontractors to
carry insurance, in an amount sufficient to cover the risk of injury, damage or loss, that may be
caused by the subcontractors’ scope of work and activities provided in furtherance of this
Agreement, including, but without limitation, the following coverages: Workers Compensation
(except for a sole proprietor), Commercial General Liability, and Automobile liability. Upon
Agency’s request, Consultant shall provide the Agency with satisfactory evidence that
Subcontractors have obtained insurance policies and coverages required by this section.
13. Business Tax. Consultant understands that the Services performed under this
Agreement constitutes doing business in the City of Grand Terrace, and Consultant agrees that
Consultant will register for and pay a business tax pursuant to Chapter 5.04 of the Grand Terrace
Municipal Code and keep such tax certificate current during the term of this Agreement.
14. Time of Essence. Time is of the essence for each and every provision of this
Agreement.
15. Agency's Right to Employ Other Consultants. Agency reserves the right to
employ other Consultants in connection with the Services.
16. Accounting Records. Consultant shall maintain complete and accurate records with
respect to costs incurred under this Agreement. All such records shall be clearly identifiable.
Consultant shall allow a representative of Agency during normal business hours to examine,
audit, and make transcripts or copies of such records and any other documents created pursuant
3.D.a
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to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings,
and activities related to the Agreement for a period of three (3) years from the date of final
payment under this Agreement.
17. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings,
descriptions, computer program data, input record data, written information, and other materials
either created by or provided to Consultant in connection with the performance of this
Agreement shall be held confidential by Consultant, except as otherwise directed by Agency’s
Contract Administrator. Nothing furnished to Consultant which is otherwise known to the
Consultant or is generally known, or has become known, to the related industry shall be deemed
confidential. Consultant shall not use Agency’s name or insignia, photographs of the Services,
or any publicity pertaining to the Services or the Services in any magazine, trade paper,
newspaper, television or radio production, website, or other similar medium without the prior
written consent of the Agency.
18. Ownership of Documents. All contracts and invoices prepared under this
Agreement by Consultant shall be and remain the property of Agency upon Agency's
compensation to Consultant for its services as herein provided. Consultant shall not release to
others information furnished by Agency without prior express written approval of Agency.
19. Conflict of Interest. Consultant, for itself and on behalf of the individuals listed in
Exhibit “B”, represents and warrants that by the execution of this Agreement, they have no
interest, present or contemplated, in the Services affected by the above-described Services.
Consultant further warrants that neither Consultant, nor the individuals listed in Exhibit “B” have
any real property, business interests or income interests that will be affected by these services or,
alternatively, that Consultant will file with the Agency an affidavit disclosing any such interest.
20. Solicitation. Consultant warrants that Consultant has not employed or retained any
person or Agency to solicit or secure this Agreement, nor has it entered into any agreement or
understanding for a commission, percentage, brokerage, or contingent fee to be paid to secure
this Agreement. For breach of this warranty, Agency shall have the right to terminate this
Agreement without liability and pay Consultant only for the value of work Consultant has
actually performed, or, in its sole discretion, to deduct from the Agreement price or otherwise
recover from Consultant the full amount of such commission, percentage, brokerage or
commission fee. The remedies specified in this section shall be in addition to and not in lieu of
those remedies otherwise specified in this Agreement.
21. General Compliance with Laws. Consultant shall keep fully informed of federal,
state and local laws and ordinances and regulations which in any manner affect those employed
by Consultant, or in any way affect the performance of services by Consultant pursuant to this
Agreement. Consultant shall at all times observe and comply with all such laws, ordinances and
regulations, and shall be solely responsible for any failure to comply with all applicable laws,
ordinances and regulations.
3.D.a
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22. Amendments. This Agreement may be modified or amended only by a written
Agreement and/or change order executed by the Consultant and Agency.
23. Termination. Agency, by notifying Consultant in writing, shall have the right to
terminate any or all of Consultant’s services and work covered by this Agreement at any time. In
the event of such termination, Consultant may submit Consultant's final written statement of the
amount of Consultant's services as of the date of such termination based upon the ratio that the
work completed bears to the total work required to make the report complete, subject to the
Agency’s rights under Sections 15 and 24 hereof. In ascertaining the work actually rendered
through the termination date, Agency shall consider completed work, work in progress and
complete and incomplete reports and other documents only after delivered to Agency.
23.1 Other than as stated below, Agency shall give Consultant thirty (30) days prior
written notice prior to termination.
23.2 Agency may terminate this Agreement upon fifteen (15) days written notice to
Consultant, in the event:
23.2.1 Consultant substantially fails to perform or materially breaches the Agreement; or
23.2.2 Agency decides to abandon or postpone the Services.
24. Successors and Assigns. This Agreement shall be binding upon Agency and its
successors and assigns, and upon Consultant and its permitted successors and assigns, and shall
not be assigned by Consultant, either in whole or in part, except as otherwise provided in
paragraph 9 of this Agreement.
25. Venue and Attorneys' Fees. Except as otherwise provided by Parts 1.80 and 1.85
of the Health & Safety Code, any action at law or in equity brought by either of the parties hereto
for the purpose of enforcing a right or rights provided for by this Agreement shall be tried in a
court of competent jurisdiction in the County of San Bernardino, State of California, and the
parties hereby waive all provisions of law providing for a change of venue in such proceedings to
any other county. In the event either party hereto shall bring suit to enforce any term of this
Agreement or to recover any damages for and on account of the breach of any term or condition
of this Agreement, it is mutually agreed that the prevailing party in such action shall recover all
costs thereof, including reasonable attorneys' fees, to be set by the court in such action.
26. Nondiscrimination. During Consultant’s performance of this Agreement, Consultant
shall not discriminate on the grounds of race, religious creed, color, national origin, ancestry,
age, physical disability, mental disability, medical condition, including the medical condition of
Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto, marital status,
sex, or sexual orientation, in the selection and retention of employees and subcontractors and the
procurement of materials and equipment, except as provided in Section 12940 of the California
3.D.a
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Government Code. Further, Consultant agrees to conform to the requirements of the Americans
with Disabilities Act in the performance of this Agreement.
27. Severability. Each provision, term, condition, covenant and/or restriction, in whole
and in part, of this Agreement shall be considered severable. In the event any provision, term,
condition, covenant and/or restriction, in whole and/or in part, of this Agreement is declared
invalid, unconstitutional, or void for any reason, such provision or part thereof shall be severed
from this Agreement and shall not affect any other provision, term, condition, covenant and/or
restriction of this Agreement, and the remainder of the Agreement shall continue in full force and
effect.
28. Authority: The individuals executing this Agreement and the instruments referenced
herein on behalf of Consultant each represent and warrant that they have the legal power, right
and actual authority to bind Consultant to the terms and conditions hereof and thereof.
29. Entire Agreement: This Agreement constitutes the final, complete, and exclusive
statement of the terms of the agreement between the parties pertaining to the subject matter of
this Agreement, and supersedes all prior and contemporaneous understandings or agreements of
the parties. Neither party has been induced to enter into this Agreement by, and neither party is
relying on, any representation or warranty outside those expressly set forth in this Agreement.
30. Interpretation. Agency and Consultant acknowledge and agree that this Agreement
is the product of mutual arms-length negotiations and accordingly, the rule of construction,
which provides that the ambiguities in a document shall be construed against the drafter of that
document, shall have no application to the interpretation and enforcement of this Agreement.
30.1 Titles and captions are for convenience of reference only and do not define,
describe or limit the scope or the intent of the Agreement or any of its terms. Reference to
section numbers are to sections in the Agreement unless expressly stated otherwise.
30.2 This Agreement shall be governed by and construed in accordance with the laws
of the State of California in effect at the time of the execution of this Agreement.
31.3 In the event of a conflict between the body of this Agreement and Exhibit “A”
hereto, the terms contained in Exhibit “A” shall be controlling.
32. Redevelopment Dissolution Disclaimer. Consultant acknowledges and agrees
that the Agency’s approval of this Agreement may be subject to a number of legal requirements
which may include but not limited to approvals by the California Department of Finance, the
Oversight Board for the Successor Agency, County of San Bernardino, and any other relevant
public agency (“ABX1 26 Approvals”) in order to make this Agreement effective. Consultant
acknowledges and agrees that the Agency and the City of Grand Terrace has no control over
ABX1 26 Approvals. Consultant hereby acknowledges and agrees that it will not bring any
claims, demands, suits, actions or proceedings of any kind or nature against the Agency, City of
3.D.a
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EXHIBIT “A”
SCOPE OF SERVICES
Services provided include property tax management service, secured and unsecured
parcel audits, assessment district processing, budget projections, Successor Agency
support, and bond fiscal analysis
Reports and Management Analyses (1)
The company will provide the following reports. Reports are also
available from prior years if required.
A five year history of the values within the city, successor agency and
custom (city defined) geographic area;
A listing of the largest value changes, positive and negative between
tax years;
A listing of the major property owners, including the assessed value of
their property and property use code designation;
A listing of the major property tax payers, including an estimate of the
property taxes;
A listing of property tax transfers which occurred since the lien date
ordered by month;
A listing of parcels that have not changed ownership since the
enactment of Proposition 13;
A multiple year comparison of growth by use code designation over a
10 year period;
State Appropriation Limit calculations;
A listing of multiple owned parcels;
A listing of absentee owner parcels;
Calculate an estimate of property tax revenue anticipated to be
received for the fiscal year based upon the initial information
provided by the County and subject to modification. This report is
interactive for tax modeling. This estimate shall not be used to secure
the indebtedness of the City.
Foreclosure data and Bank Owned Property listings
Property sales information, and Proposition 8 exposure and
recapturing potential
Analyses based on geo areas designated by the City to include
assessed valuations and square footage computations for use in
economic analysis and community development planning.
(1) Reports area based upon property tax information obtained from your county
and supplemented by additional information from third parties. Some reports
are dependent upon the availability of county data in electronic format.
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Successor Agency Services
Successor Agency Services including but not limited to:
Tax increment projections
Cash flows for the Successor Agency by Project Area
Assistance with Redevelopment Obligation Payment Schedules
Assistance in providing property tax information for the taxing
agencies receiving property tax revenues from former Project Areas
Estimates of property tax revenues to be received by the taxing
entities from former Project Areas
Provide property tax information to the Oversight Board at the
direction of the Successor Agency
Provide access to the Oversight Board to City and former
redevelopment agency documents at the direction of the Successor
Agency
Monitor the County distribution of tax-sharing revenues to the taxing
entities of the former redevelopment agency
Coordinate with the Auditor-Controller the relationship between the
tax-sharing, debt service and other obligations of former
redevelopment agency
Prepare as needed an assessment of resources available to the
Successor Agency to meet the long term obligations of the former
redevelopment agency.
Quarterly Reports and System Updates
A listing of property tax appeals filed on properties in the City where
data is available for purchase from the Clerk of the Board.
A listing of property transfers that have occurred since the last report
will be available through the software provided and updated on a
quarterly basis.
Web-Based Software
The HdLCC provides a web-based software application to clients as a
user-friendly tool to access the City’s property tax data. HdLCC
provides updates to the data portion of the product on monthly basis
to reflect changes in ownership, updated appeals filings, and deed
recordings.
As modifications and enhancements are made to the program, clients
receive the enhanced version of the software at no additional cost.
Training will be provided to city staff within the first two months after
the execution of the agreement for property tax management and
audit services and is available annually for new staff members or staff
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requiring a refresher course. If additional training sessions are
required, the fees in the compensation section under hourly fees will
be charged.
Identification and Correction of Errors
HdL Coren & Cone has the technology, methodology and trained staff to
analyze all secured parcels within the City of Grand Terrace to identify
costly errors resulting in the misallocation of property taxes.
The company audits the secured and unsecured property tax rolls to
ensure that each is coded to the appropriate taxing entity. The company
performs an analysis of the Assessor Rolls to identify all parcels on both
the secured and unsecured tax rolls and verify that parcel assessed
valuations and the resulting taxes are correctly allocated to the City. This
analysis is accomplished through the use of specialized computer
software, GIS maps, assessor maps, city maps, city records, other
pertinent documents, and field investigations.
On-Going Consultation
During the term of the contract, we serve as the resource staff to the
County or agency on questions relating to property tax. This includes
being "on-call" to assist with any property tax issues. On-going
consultation would include, but not be limited to inquiries resolved
through use of the City of Grand Terrace data base. All requests for
information based upon the County’s property tax data sets are provided
without additional costs. Special reports, additional research, or requests
requiring additional computer programming may entail some additional
costs. Attendance at City and/or Successor Agency meetings will be billed
at our hourly rates.
3.D.a
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● NOVEMBER 13, 2012
Council Chambers Special Meeting 5:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1 Updated 12/6/2012 11:51 AM
1.CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community Redevelopment
Agency
Attendee Name Title Status Arrived
Walt Stanckiewitz Mayor Present
Lee Ann Garcia Mayor Pro Tem Present
Darcy McNaboe Councilwoman Present
Bernardo Sandoval Councilman Present
Gene Hays Councilman Present
Betsy Adams City Manager Present
Richard Adams City Attorney Present
Tracey Martinez City Clerk Present
2.PUBLIC COMMENT
3.CLOSED SESSION
A.Initiation of Litigation Pursuant to Government Code Section 54956.9 (c) - One Potential Case (National
Orange Show Events Center)
Council met in closed session to discuss the initiation of litigation pursuant to Government Code Section
54956.98(c). Council was briefed by San Bernardino County Sheriff's Department and the attorney's from
Jones and Mayer. Councilmember Sandoval also gave a briefing from his meeting with District Attorney
Mike Ramos on possible alternative procedures dealing with the raves. There was no reportable action
taken.
B.Employee Negotiations - Labor Negotiations Pursuant to Government Code 54957.6 - City Labor
Negotiator - Betsy Adams, City Manager - Negotiated with - All Unrepresented Employees
Council met in closed session to discuss employee negotiations pursuant to Government Code Section
54957.6. Council was briefed by the City Manager on possible alternatives. There was no reportable
action taken.
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, November 13, 2012, at 6:00 PM.
_________________________________
Mayor of the City of Grand Terrace
_________________________________
City Clerk of the City of Grand Terrace
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● NOVEMBER 13, 2012
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1 Updated 10/25/2012 4:16 PM
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community Redevelopment
Agency
Invocation - Pastor Andy McRae, Azure Hills Seventh-Day Adventist Church
Pledge of Allegiance - Manny Mendoza, San Bernardino County Sheriff's Department
Attendee Name Title Status Arrived
Walt Stanckiewitz Mayor Present
Lee Ann Garcia Mayor Pro Tem Present
Darcy McNaboe Councilwoman Present
Bernardo Sandoval Councilman Present
Gene Hays Councilman Present
Betsy Adams City Manager Present
Tracey Martinez City Clerk Present
Richard Shields Community Development Director Present
Steve Elam Interim Finance Director Present
Richard Adams City Attorney Present
Manny Mendoza San Bernardino County Sheriff's Department Present
Ed Finneran San Bernardino County Sheriff's Department Present
Rich McClintock San Bernardino County Fire Department Present
1.ITEMS TO DELETE
City Manager Betsy Adams indicated that Item 3C under the consent calendar needs to be amended.
Staff discovered after the staff report was put together that in order to continue our daily cash
management we need to also revise the authorized signers for the Local Agency Investment Fund (LAIF).
This needs to be done for the City and the Successor Agency of the former Grand Terrace Community
Redevelopment Agency. The resolutions have been provided to the Council and staff is asking that
Council consider them as well when considering the items under 3C.
City Attorney Richard Adams indicated that the Council would be amending the agenda, which is allowed
by Government Code Section 54954.2 (b) (2). If a two thirds vote of this Council were to find that the
need to take immediate action and that the need to take action came to the City after the posting of the
agenda. He believes that both of those findings can be made with this amendment.
The Council voted to amend the agenda - all ayes.
2.SPECIAL PRESENTATIONS
A.Assemblyman Mike Morrell's Top Chamber Business Award Recipients for 2012
Sally McGuire announced the following Top 5 Chamber Business in Grand Terrace that was recognized
by Assemblyman Mike Morrell's:
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Minutes Grand Terrace City Council November 13, 2012
City of Grand Terrace Page 2 Updated 10/25/2012 4:16 PM
Dance Dimensions
Grand Terrace Chiropractic
Dr. Jung
Swertfeger Equipment
Stater Bros. Market
She reported that Stater Bros. Market was names the Top Chamber Business in Grand Terrace.
B.Certificate of Appreciation - Matthew Addington
Mayor Pro Tem Lee Ann Garcia read the Certificate of Appreciation for outgoing Planning Commissioner
Matthew Addington. Mayor Walt Stanckiewitz presented Matthew with the certificate.
C.Foundation of Grand Terrace Update - Ryan Stephens
Ryan Stephens gave an update on the recent activities held by the Foundation of Grand Terrace. The
Halloween Festival was a good evening for everyone. The Veteran's Memorial Day event went very well.
He encouraged everyone to visit the brand new website of the Foundation. He urged community
members to consider the Foundation of Grand Terrace when giving this holiday season and as the year
wraps up.
3.CONSENT CALENDAR
RESULT:APPROVED [UNANIMOUS]
MOVER:Lee Ann Garcia, Mayor Pro Tem
SECONDER:Bernardo Sandoval, Councilman
AYES:Stanckiewitz, Garcia, McNaboe, Sandoval, Hays
A.Waive Full Reading of Full Ordinances on Agenda
B.Approval of Minutes – Regular Meeting – 10/23/2012
C.Adopt Resolutions Providing Bank and Investment Account Signature Authority
D.Accept Historical and Cultural Activities Committee Meeting Minutes of September 4, 2012
E.Approve a Professional Services Agreement with Willdan Financial Services To Provide Interim Finance
Director Services
F.Approval of Check Register No. 11-13-2012
PLANNING COMMISSION INTERVIEWS
Ryan Stephens and Chuck Morga were interviewed for the vacant position on the Planning Commission.
Motion: Appoint Ryan Stephens to the Planning Commission to fill an unexpired term that will continue
to June 30, 2014.
Mr. Morga indicated that he would be willing to serve on the Oversight Board in the event that a vacancy
should arise.
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Minutes Grand Terrace City Council November 13, 2012
City of Grand Terrace Page 3 Updated 10/25/2012 4:16 PM
RESULT:ADOPTED [UNANIMOUS]
MOVER:Gene Hays, Councilman
SECONDER:Bernardo Sandoval, Councilman
AYES:Stanckiewitz, Garcia, McNaboe, Sandoval, Hays
Jeffrey McConnell
Indicated that he is impressed with the comments made regarding Matthew Addington. He feels that it is
good to have people with knowledge on the Commission. He believes that both candidates seem to be
good citizens and involved and that the Council has a good selection to choose from. He feels that the
City needs to be business friendly and need to encourage smart development.
4.PUBLIC COMMENT
5.COUNCIL REPORTS
Councilmember Bernardo Sandoval
Reported that the service that was held for the Veteran's at Pico Park was wonderful and heartfelt. He
deeply appreciates the veteran's and everything they do. He met with District Attorney Mike Ramos and
two assistant district attorney regarding the sound implications of the raves held at the San Bernardino
National Orange Show. They were genuinely concerned with the City and the quality of life and how the
raves are impacting the City. They are going to look at various options and look at it very aggressively.
Grand Terrace has a strong Council that is not afraid to stand up for what is important to the residents to
ensure that the maintain a good quality of life. He feels that it was a very productive meeting. The
Sheriff's Department has done an outstanding job and has invested a lot of time with this issue.
Councilmember Darcy McNaboe
Reported that the kids really enjoyed the game booths at the Halloween Harvest. She thanked the events
committee for putting on a great event. The Country Fair and Woman's Club barbeque were held the
following Saturday. Both events were well attended. She congratulated the Eagle Scout candidate for
his flag pole project that he did for the Veteran's Memorial at Pico Park. She feels that all of these events
are a wonderful example of organizations coming together. She reported that she was asked if it would
be possible for the City to fly the POW flag in town. There would be no cost to the City. She
congratulated all of the candidates that ran for election. It was a very well run civil election and she was
honored to run with each of the other candidates and she is honored that she was elected to serve
another term and appreciates the support of those peopled who invested time and effort into her
campaign. She wished everyone a happy Thanksgiving.
Councilmember Gene Hays
Congratulated the candidates that were successful in the election. The campaign was very civil. There is
a lot of commercial property vacancies in Grand Terrace. He feels that commercial rent is too high and
suggested that the City look into commercial rent control.
Mayor Pro Tem Lee Ann Garcia
Reported that residents can still file a complaint with regard to the rave that was held at the San
Bernardino National Orange Show. She also reported that Phyllis Forbes Sternberg recently passed
away and requested that the meeting be adjourned in her memory. She announced that the Grand
Terrace Fire Association is holding their annual tree sale and encouraged everyone to support them. She
appreciated the election cycle and congratulated Darcy McNaboe, Sylvia Robles and Jackie Mitchell on
being elected to the Council. She has enjoyed her 16 years that she has spent on the Council and
looking forward to the future. She feels that she will always be a part of the Grand Terrace Family. She
wished everyone a happy Thanksgiving.
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Minutes Grand Terrace City Council November 13, 2012
City of Grand Terrace Page 4 Updated 10/25/2012 4:16 PM
Mayor Walt Stanckiewitz
The Veteran's Memorial Service that was held at Pico Park was a beautiful ceremony. He thanked
everyone that worked on the event. The Halloween Festival was a great event. He reported that a blood
drive will be held at Wilden Pump on November 28, 2012 from 12 to 5 p.m.
6.PUBLIC HEARINGS
7.UNFINISHED BUSINESS
Reported that complaints regarding the rave that was held at the San Bernardino National Orange Show
can still be filed. She requested that the meeting be adjourned in memory of Phyllis Forbes Sternberg
who recently passed away. The Grand Terrace Fire Association is having their annual tree sale. It is a
good opportunity to thank the department and support them. She appreciated the election cycle. She
congratulated Sylvia Robles, Jackie Mitchell and Darcy McNaboe on being elected to the City Council.
She thanked the residents for a wonderful 16 years. She has enjoyed her time spent here and is looking
forward to a new chapter and new experiences. She feels that she will always be a part of the Grand
Terrace family. She wished everyone a happy Thanksgiving.
A.Contract Amendment with California Public Employees' Retirement System (CalPERS) to Establish
Second Tier Retirement Benefit for Future Employees
Approve an Ordinance of the City Council of the City of Grand Terrace Authorizing an Amendment to the
Contract between the City Council and the Board of Administration of the California Public Employees'
Retirement System.
RESULT:APPROVED [UNANIMOUS]
MOVER:Darcy McNaboe, Councilwoman
SECONDER:Bernardo Sandoval, Councilman
AYES:Stanckiewitz, Garcia, McNaboe, Sandoval, Hays
8.NEW BUSINESS
A.Memorandum of Understanding Between San Bernardino Associated Governments and City of Grand
Terrace for Participation in the Property Assessed Clean Energy (PACE) Program
RESULT:APPROVED [UNANIMOUS]
MOVER:Bernardo Sandoval, Councilman
SECONDER:Lee Ann Garcia, Mayor Pro Tem
AYES:Stanckiewitz, Garcia, McNaboe, Sandoval, Hays
B.Department of Finance Determination on Successor Agency's Recognized Obligation Payment Schedule
for Period of January 1, 2013 through June 30, 2013
This is a receive and file only item. There was no formal action taken by the Council.
C.Repeal Municipal Code Chapter 3.24 and Adopt Proposed New Chapter 3.24 as the City's Purchasing
System
To introduce the first reading of an Ordinance of the City Council of the City of Grand Terrace, California
repealing in their entirety Ordinance No. 95 and Chapter 3.24 of the Municipal Code and adopting an
Ordinance establishing a new Chapter 3.24 (Purchasing Systems) of Title 3 of the Municipal Code, read
by title only and waive future readings.
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Minutes Grand Terrace City Council November 13, 2012
City of Grand Terrace Page 5 Updated 10/25/2012 4:16 PM
RESULT:APPROVED [UNANIMOUS]
MOVER:Lee Ann Garcia, Mayor Pro Tem
SECONDER:Bernardo Sandoval, Councilman
AYES:Stanckiewitz, Garcia, McNaboe, Sandoval, Hays
9.CLOSED SESSION
A.Employee Negotiations - Labor Negotiations Pursuant to Government Code 54957.6 - City Labor
Negotiator - Betsy Adams, City Manager - Negotiated with - All Unrepresented Employees
Council did not meet in closed session on this item.
B.Conference with Legal Counsel - Significant Exposure to Litigation Pursuant to Government Code
54956.9 (B) - One Potential Case
Council did not meet in closed session on this item.
ADJOURN
The meeting was adjourned in memory of Phyllis Forbes Sternberg.
The Next Regular City Council Meeting will be held on Tuesday, November 27, 2012, at 6:00 PM.
_________________________________
Mayor of the City of Grand Terrace
_________________________________
City Clerk of the City of Grand Terrace
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CITY OF GRAND TERRACE
CITY COUNCIL
MINUTES ● NOVEMBER 27, 2012
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center ● 22795 Barton Road
City of Grand Terrace Page 1 Updated 12/6/2012 6:20 PM
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community Redevelopment
Agency
Invocation - Mayor Pro Tem Lee Ann Garcia
Pledge of Allegiance - Led by Councilmember Gene Hays
Attendee Name Title Status Arrived
Walt Stanckiewitz Mayor Present
Lee Ann Garcia Mayor Pro Tem Present
Darcy McNaboe Councilwoman Present
Bernardo Sandoval Councilman Absent
Gene Hays Councilman Present
Betsy Adams City Manager Present
Richard Shields Community Development Director Present
Tracey Martinez City Clerk Present
Steve Elam Interim Finance Director Present
Richard Adams City Attorney Present
Manny Gonzales San Bernardino County Sheriff's Department Present
Rick McClintock San Bernardino County Fire Department Present
1.ITEMS TO DELETE
2.SPECIAL PRESENTATIONS
A.Grand Terrace Area Chamber of Commerce Business of the Month
Sally McGuire announced that the Edward Jones Investments, Shawn Price, is the Grand Terrace Area
Chamber of Commerce Business of the Month.
3.CONSENT CALENDAR
Approve the Consent Calendar with the removal of item 3C.
RESULT:APPROVED [UNANIMOUS]
MOVER:Darcy McNaboe, Councilwoman
SECONDER:Lee Ann Garcia, Mayor Pro Tem
AYES:Walt Stanckiewitz, Lee Ann Garcia, Darcy McNaboe, Gene Hays
ABSENT:Bernardo Sandoval
A.Waive Full Reading of Full Ordinances on Agenda
B.Approval of Check Register No. 11-27-2012
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Minutes Grand Terrace City Council November 27, 2012
City of Grand Terrace Page 2 Updated 12/6/2012 6:20 PM
ITEM REMOVED FROM THE CONSENT CALENDAR
C.Approve Amendment to Professional Service Agreement Between Albert A. Webb Associates
Incorporated and the City of Grand Terrace Extending the Term of the Agreement to December 31, 2013.
Approve the Amendment to the Professional Service Agreement with Albert A. Webb Associates
Incorporated and the City of Grand Terrace extending the existing Professional Services Agreement until
December 31, 2013 and authorize the City Manager to sign the amended Professional Service
Agreement.
RESULT:APPROVED [UNANIMOUS]
MOVER:Darcy McNaboe, Councilwoman
SECONDER:Lee Ann Garcia, Mayor Pro Tem
AYES:Walt Stanckiewitz, Lee Ann Garcia, Darcy McNaboe, Gene Hays
ABSENT:Bernardo Sandoval
4.PUBLIC COMMENT
5.COUNCIL REPORTS
Councilmember Gene Hays
Thanked the Seniors for the pens. He reminded everyone to be mindful of items left in their cars that may
be visible to someone wanting to burglarize your vehicle.
Councilmember Darcy McNaboe
Indicated that she has appreciated serving on the Council with Mayor Pro Tem Lee Ann Garcia and
Councilmember Gene Hays.
Mayor Pro Tem Lee Ann Garcia
Thanked the Seniors for their monthly newsletter. She feels that the Sheriff's Department is being very
proactive and thanked them for their service to the community. She encouraged everyone to purchase
their trees at the fire station. Santa will be at the library on December 1, 2012 from 11 am to 2 pm. The
library always does quality activities for the community. She stated that she has enjoyed very many
memorable memories in Grand Terrace.
Mayor Walt Stanckiewitz
Reported that he attended the San Bernardino County Board of Supervisors meeting where he had an
opportunity to thank outgoing Supervisor Neil Derry on behalf of Grand Terrace. He reminded everyone
that the blood drive will be held at Wildan Pump. He reported that he took a trip with the City Manager
and Agency Counsel for a Meet and Confer concerning some of the recognized obligations payments that
were denied by the Department of Finance. He was very impressed with the presentation and argument
that was given. He is hopeful of a favorable decision. We should hear by the 15th of December.
6.PUBLIC HEARINGS
7.UNFINISHED BUSINESS
A.Repeal Municipal Code Chapter 3.24 and Adopt New Chapter 3.24 as the City's Purchasing System
To read by title only, waive further readings and adopt an Ordinance of the City Council of the City of
Grand Terrace, California repealing in their entirety Ordinance No. 95 and Chapter 3.24 of the Municipal
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Minutes Grand Terrace City Council November 27, 2012
City of Grand Terrace Page 3 Updated 12/6/2012 6:20 PM
Code and adopting an Ordinance establishing a new Chapter 3.24 (Purchasing Systems) of Title 3 of the
Municipal Code.
The City Clerk read the title of the Ordinance.
RESULT:APPROVED [UNANIMOUS]
MOVER:Lee Ann Garcia, Mayor Pro Tem
SECONDER:Gene Hays, Councilman
AYES:Walt Stanckiewitz, Lee Ann Garcia, Darcy McNaboe, Gene Hays
ABSENT:Bernardo Sandoval
8.NEW BUSINESS
A.Initial Review of Draft "Due Diligence Review" Pertaining to Non-Housing Funds of the Successor Agency
of the Community Redevelopment Agency of the City of Grand Terrace Pursuant to the Health and Safety
Code
Receive the draft Due Diligence Review pertaining to non-housing funds of the Successor Agency of the
Community Redevelopment Agency of the City of Grand Terrace.
RESULT:APPROVED [UNANIMOUS]
MOVER:Darcy McNaboe, Councilwoman
SECONDER:Gene Hays, Councilman
AYES:Walt Stanckiewitz, Lee Ann Garcia, Darcy McNaboe, Gene Hays
ABSENT:Bernardo Sandoval
B.Final Design of the "Service Clubs" Sign Proposed by the Lion's and Women's Club
To move forward with the encroachment permit which shall reference that the sign will be operated
pursuant to the agreement that will be approved by the City Council and the Lion's Club. City Attorney
Adams will work with staff to draft the agreement, which will be brought back to the Council for
consideration at a later date, outlining guidelines for the process of which organizations will be allowed to
display their placard. The agreement shall also include that the sign will be removed by the City if there is
non-compliance of the Lion's Club.
RESULT:APPROVED [UNANIMOUS]
MOVER:Darcy McNaboe, Councilwoman
SECONDER:Lee Ann Garcia, Mayor Pro Tem
AYES:Walt Stanckiewitz, Lee Ann Garcia, Darcy McNaboe, Gene Hays
ABSENT:Bernardo Sandoval
Doug Wilson
Encouraged the Council to approve the final design of the Community Service Club Sign. He stated that
he would like to clarify the following:
5. Should be the Lion's Club only.
6 Should be eliminated.
7. The Lion's Club should decide which groups will display their signs.
Jeffrey McConnell
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Minutes Grand Terrace City Council November 27, 2012
City of Grand Terrace Page 4 Updated 12/6/2012 6:20 PM
Agrees with Mr. Wilson's comments. He encourages the Council to allow all service groups to be allowed
to display their sign.
Mr. Radtke
Stated that it is his understanding that the Woman's Club supports the project however they have not
expressed wanting to be financially responsible for the sign. They would like to have their placard on it.
C.Partnership with Riverside Highland Water District on Grand Terrace Fitness Park Demonstration Garden
This is a receive and file only item. There was no formal action taken.
9.CLOSED SESSION
A.Employee Negotiations - Labor Negotiations Pursuant to Government Code 54957.6 - City Labor
Negotiator - Betsy Adams, City Manager - Negotiated with - All Unrepresented Employees
The Council met in closed session to discuss labor negotiations pursuant to Government Code 54957.6.
There was no reportable action taken.
ADJOURN
The Next Regular City Council Meeting will be held on Tuesday, December 11, 2012 at 7:30 PM.
_________________________________
Mayor of the City of Grand Terrace
_________________________________
City Clerk of the City of Grand Terrace
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Historical & Cultural Activities Committee
Minutes for October 1, 2012
The meeting was called to order at 7:05 p.m. by Chairman Pauline Grant. Those present
were Pauline Grant, Frances Carter, Masako Gifford, Shelly Rosenkild and City Clerk,
Tracey Martinez. Those absent were Ann Petta, Martha Monteon and Peggy Reagan.
Secretary's Report:
The Minutes for September 4, 2012 were read and approved with the following corrections:
Under Treasurer's Report: The balance showed a balance of $568.60 for FY ending
2011/2012 and a balance of $1,200.00 for FY 2012/2013 and a petty cash balance of
$118.66; and
Under Country Fair: Shelly presented a poster for approval. Masako will shop for paper
products and other items that are needed.
Motion by Frances, seconded by Shelly. Motion carried.
Treasure's Report:
The Budget shows a balance of $1,200.00. The Petty Cash balance is $118.66.
Historical Report: None
New Business:
Country Fair
The Committee discussed the following items:
-The deadline for the applications will be extended to October 20, 2012.
-Frances will distribute flyers/applications at the next Woman's Club meeting.
-Posters will be hung two weeks prior to event.
-Masako will need traffic cones from the City.
-Maintenance worker will help in the morning for set-up and in the afternoon
for clean-up.
-A waiver will be provided for the judges to sign. (New waiver to be done by
City Attorney).
-Sign for counter will be made indicating that peanuts may have been used
in food items.
-The cost of the insurance for the fair is $441.87.
-The Boys Scouts and the Leo Club will be asked to help on the day of the
event.
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-City will hang banner prior to the event.
-Pauline will get doughnuts.
-Frances will get ice.
-Food must be there by 8:30 a.m.
-Judging will begin at 10:00 p.m.
-Food will be served/sold after the judging is complete prize drawing and
announcements will follow.
-The following service clubs or organizations will be asked to have a
representative participate in the judging of the cooking contest:
Woman's Club
Lion's Club
Chamber of Commerce
Grand Terrace High School
Grand Terrace City Council
The meeting was adjourned at 8:20 p.m. The next meeting will be held November 5, 2012.
Respectfully Submitted,
Qkifc i(114{i)R
Tracey Martinez on behalf of
Peggy Reagan
Secretary
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HISTORICAL AND CULTURAL ACTIVITIES COMMITTEE
Minutes for November, 2012
The meeting was called to order at 7:15 PM by Chairperson Pauline Grant. Those present were
Pauline Grant, Ann Petta, Masako Gifford, Frances Carter, Shelly Rosenkild, Martha Monteon,
and City Clerk Tracy Martinez.
Secretary 's Report: The minutes for October 1, 2012 were read and approved on a motion by
Frances and seconded by Pauline. All in favor. Motion carried.
Treasurer's Report: The budget showed a balance of $758.13, and a petty cash balance is
$396.71.
Country Fair: Ann reported that there were 30 vendors, not counting the cooking contest
participants. The donuts sold at the Country Fair were donated by Shirley Hogue, who
also helped with the sale of the food. The judges of the food contest were:
David Radtke
Clair Kidd
Bobbie Forbes
Jeffrey McConnell
Robert Ransdell
Masako reported that proceeds from the food and drinks totaled $198.05. The
Opportunity Drawing brought in a total of $80.00.
Thank you notes will be sent to the judges and volunteers in appreciation for their help.
It was decided to raise the price of drinks next year.
New Business: The 34th Anniversary Potluck Dinner, will be Tuesday, December 11,
2012.
The Girl Scouts will be the central theme for this year's celebration, in honor of their
100th birthday.
The meeting was adjourned at 8:30 pm.
Respectfully submitted,
Pauline Grant, for the Secretary
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AGENDA REPORT
MEETING DATE:December 11, 2012 Council Item
TITLE:Appointments to Regional Government Organizations
PRESENTED BY:Tracey Martinez, City Clerk
RECOMMENDATION:Review and Assign Representatives
BACKGROUND:
The City of Grand Terrace has the opportunity to participate on various regional
government organizations. The last review was on December 21, 2010. Historically the
assignments are reviewed every two years following the regular municipal election date
or as necessary.
DISCUSSION:
Lee Ann Garcia was appointed to represent the City on Omnitrans and SCAG. The City
will not be represented on these boards until which time the Council takes action.
Omnitrans typically meets on the first Wednesday of each month at 8:00 a.m. Lee Ann
was also on the Omnitrans Administrative and Finance Committee, which typically
meets on the second Monday of each month at 11:00 a.m. Staff from Omnitrans has
indicated that the appointment to the Administrative and Finance Committee is filled by
whomever fills the vacancy on the Board, unless they are unable to participate in the
meetings. Stipends are received for both appointments. SCAG meets in May of each
year.
Staff has provided a list of the Regional Government Organizations that Council and
Staff were appointed to in December of 2010. Staff recommends that the Council
appoint representatives to fill the vacancies left by former Councilmember Lee Ann
Garcia and make any other necessary changes in representatives.
FISCAL IMPACT:
None
ATTACHMENTS:
·Appointments to Regional Government Organizations
APPROVALS:
Tracey Martinez Completed 12/04/2012 1:26 PM
Finance Completed 12/04/2012 4:42 PM
City Attorney Completed 12/05/2012 9:05 AM
City Manager Completed 12/06/2012 10:27 AM
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City Council Pending
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CITY OF GRAND TERRACE
APPOINTMENTS TO REGIONAL GOVERNMENT ORGANIZATIONS
Organization Representative Alternate Scheduled Meetings Stipend
Omnitrans (Board of Directors)Lee Ann Garcia Darcy McNaboe 1st Wednesday of each month at
8:00 a.m.
Yes
Southern California Association of Governments
General Assembly (SCAG)
Lee Ann Garcia Darcy McNaboe May of each year No
San Bernardino Valley Water District Advisory
Commission on Water
Darcy McNaboe Betsy M. Adams Typically 3rd or 4th Thursday at
7:00 p.m.
No
League of California Cities Inland Empire Division Walt Stanckiewitz Lee Ann Garcia 1st Thursday of every other month
6:30 p.m.
No
San Bernardino Associated Governments Board of
Directors (SANBAG)
Walt Stanckiewitz Lee Ann Garcia 1st Wednesday of each month at
9:00 a.m. and 2nd Thursday of
every month at 9:00 a.m. for Major
Projects Committee
Yes
San Bernardino County Solid Waste Task Force Darcy McNaboe Betsy M. Adams Semi-annual (April/October)
Wednesday or Thursday 1:30 p.m.
No
California Joint Powers Insurance Authority (Board of
Directors)
Walt Stanckiewitz Betsy M. Adams July of each year No
San Bernardino County Gang & Drug Task Force Bernardo Sandoval Darcy McNaboe 1st Wednesday of each month 7:30
a.m.
No
Effective December 21, 2010
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AGENDA REPORT
MEETING DATE:December 11, 2012 Council & Successor Agency Item
TITLE:Award a Professional Services Agreement to Willdan
Financial Services for Finance Department Services
PRESENTED BY:Betsy Adams, City Manager
RECOMMENDATION:Approve a professional services agreement with Willdan
Financial Services for Finance Department services, in
substantially the form attached, and authorize the City
Manager to execute the agreement.
BACKGROUND:
The Fiscal Year (FY) 2012-13 budget includes three positions for the Finance
Department (Finance Director, Senior Accounting Technician, and Account Clerk).
These positions are presently filled by one City employee (Account Clerk) and two
employees provided through contract services (Willidan Financial Services for Interim
Finance Director and MuniTemps for Senior Accounting Technician).
DISCUSSION:
Due to recent retirements, two-thirds of the Finance Department is staffed with
employees provided through contract services. With the fiscal uncertainty the City faces
due to the dissolution of the redevelopment agency, the City Manager recommends
continuing to contract for these services for at least the next few years. There are
several advantages for the City in doing so. The most significant is that through
contract services the City is able to significantly enhance the fiscal capabilities of the
Finance Department which will be discussed further in a subsequent paragraph. In
addition, contract services allow the City flexibility if adjustments need to be made due
to budget constraints or if the need for additional fiscal expertise arises.
The City’s recently adopted Purchasing Ordinance provides the City Council with the
discretion to award contracts without going through the competitive bidding process
(Section 3.24.180 –Exceptions to Competitive Bidding Requirement). As the City has
an immediate need to complete or begin several significant assignments (e.g. Due
Diligence Review for the Successor Agency’s non-housing funds, FY 2011-12 year-end
closing and annual audit, FY 2012-13 mid-year budget review, fourth Recognized
Obligation Payment Schedule for Successor Agency, and FY 2013-14 operating
budget), the City Manager recommends contracting for Finance Department services
with Willdan Financial Services (Willdan) for a year (agreement included as an
attachment). During this time the City can monitor the services provided on a contract
basis and determine if it would be advantageous to continue doing so.
In addition to providing existing Finance Department services, Willdan will also provide
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the following new fiscal services to the City:
¡Develop a Budget Stabilization Plan which will include a Five-Year Financial Forecast
and options for revenue enhancement to meet ongoing operating expenditures while
establishing adequate reserve levels.
¡Prepare a multi-year cash flow analysis, including the impact of redevelopment
revenue loss and the mandated remittance of Successor Agency fund balance to the
State.
¡Develop and implement core financial policies and procedures to improve financial
accountability and internal controls.
¡Review the City’s major business processes and implement recommended “best
practices” to improve organizational efficiency.
¡Develop and implement a Monthly Financial Report to monitor revenue and
expenditure results monthly versus budget and year-to-date expected levels.
¡Oversee annual budget development process including the implementation of a
Deficit Reduction Plan, as needed.
¡Review existing debt to determine if restructuring opportunities exist to benefit the
City or Successor Agency.
¡Review Investment Policy and program to ensure the City is achieving its investment
objectives.
FISCAL IMPACT:
$284,358 is provided in the FY 2012-13 operating budget for the three positions in the
Finance Department ($207,807 is allocated to the General Fund and $76,551 to the
Successor Agency). Providing Finance Department services through a combination of
contract services with Willdan and a City employee will increase this cost by $6,967 on
an annual basis as shown below.
Description 5.5 Months
($)
6.5 Month
($)
Annual
($)
Budgeted Finance Department Staff 130,331 154,027 284,358
Less City Employee (Account Clerk)-21,691 -25,634 -47,325
Balance Available 108,640 128,393 237,033
Less Willdan Agreement -111,833 -132,167 -244,000
Difference -3,193 -3,774 -6,967
For FY 2012-13, the additional $3,193 would have to be absorbed by the General Fund
because the Recognized Obligation Payment Schedule for the Successor Agency
covering this time period has already been approved by the Department of Finance.
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Staff believes there will be other savings in General Fund operating budget to offset this
cost.
ATTACHMENTS:
·Professional Services Agreement for Finance Department Services_Signed
APPROVALS:
Betsy Adams Completed 12/04/2012 8:17 PM
Finance Completed 12/06/2012 9:13 AM
City Attorney Completed 12/06/2012 12:53 PM
City Manager Completed 12/06/2012 1:02 PM
City Council Pending
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AGENDA REPORT
MEETING DATE:December 11, 2012 Council Item
TITLE:County of San Bernardino Waste Delivery Agreement
PRESENTED BY:Richard Shields, Community Development Director
RECOMMENDATION:Staff Recommends that the City Council approve Resolution
No. 2012 - , Amending the Waste Disposal Agreement
(WDA) between the County of San Bernardino (County) and
the City of Grand Terrace (City) extending the term of the
Agreement for an additional 3.5 years ending June 30, 2116.
BACKGROUND:
The City of Grand Terrace is currently under a contract with County for the delivery of all
solid waste under the County's (WDA). Grand Terrace's WDA is due to expire on
February 23, 2013. Grand Terrace entered into the original WDA on February 23, 1998.
In April 2012, the County held a meeting with the sixteen (16) WDA cities to discuss the
WDA term limits and extension of the WDA. The WDA cities determined it was in their
best interest to change the termination date to June 30,2016. On July 13, 2012 the
County sent a letter to the WDA cities requesting the cities enter into WDA Amendment
for an additional 3.5 years.
The letter sent to each WDA city explained that the proposed term amendment would
only be effective if all cities remained in the WDA are in agreement. If one city opted
out, the WDA could not move forward and all of the remaining WDA cities would be
affected. Since that time, the County has allowed the City of San Bernardino to be
removed from the WDA list citing San Bernardino's current financial situation as the
reason. There are now fifteen (15) cities, including Grand Terrace, that are part of the
WDA. The County currently has thirteen (13) cities who have agreed in concept, to
continue with the extension of the WDA. (The City of Adelanto is a WDA city however;
their existing contract doesn't expire until 2019 and therefore is not a part of the 2016
WDA extension offer made by the County). Grand Terrace is the last city to make its
determination for the WDA extension.
On October 9, 2012, Staff conducted a workshop with the City Council to explain the
current laws the City must follow regarding recycling of waste materials generated from
curbside and commercial waste pick up. An overview of AB 939, Residential Recycling
and AB 341, Commercial Recycling were both discussed in length so the City Council
had a better understanding of the mandatory recycling percentages the City must follow
and what the effects of recycling has on County landfill areas in the future.
Staff explained that the Colton Landfill would be closing and waste transportation costs
would increase. The County's disposal fees may increase when the WDA expires which
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will affect all WDA cities in the future. WDA cities have no guarantee once the WDA
expires that the disposal fees will not increase upwards to $46.04 per ton which is the
current rate paid by the unincorporated areas in the County who are not part of the
WDA program.
DISCUSSION:
If the City Council decides to continue with WDA Amendment, City rate payers would
see an increase in rates to cover the Consumer Price Index, (CPI) and the disposal rate
increases that went into effect July 2012. To provide an example of the increase in trash
rates, a chart was developed that shows the standard containers that are used by
Grand Terrace residents and commercial business. The last column is the estimated
increase rate payers would see if the City approves the County WDA amendment.
Burrtec has agreed to absorb the rate increases back to July 2012, however moving
forward the rate increase will need to have a Proposition 218 hearing and City Council
approval.
Component 2011 Rate 2012 Rate Increase
Residential
Container 96
Gallon
$22.86 $23.26 .40
Commercial
Container 96
Gallon
$31.78 $32.30 .52
Commercial
Trash Bin #3
$117.53 $120.69 $3.16
Future rates will need to increase for transportation when the Colton landfill is closed in
early 2013, requiring Burrtec to haul City waste to San Timoteo landfill which is the
nearest County landfill. The refuse generated from the City of Grand Terrace has been
delivered to Colton's landfill for the past fifteen 15 years under the County's WDA with
the City. Staff contacted the County to see if there could be some type of relief for the
future transportation costs the City will see if we move forward with the WDA. Staff was
informed the WDA has a set rate for all WDA cities and the rate could not be amended
for only one City.
If the City Council decides to approve the County WDA Amendment, Burrtec has also
agreed to temporally absorb the costs of transportation to San Timoteo landfill until
more studies are performed on the actual transportation costs. Burrtec estimates that
the future transportation cost for residential customers will be $1.34 per month and
$2.09 per month or yard for commercial customers. Burrtec anticipates these costs will
need to be included with the next rate increase.
When the City entered into the WDA in 1998, the WDA provided the City with stabilized
disposal rates and more predictable and reliable long-term disposal service. It is only
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now with the proposed closure of Colton landfill,Grand Terrace rate payers will see a
future increase beyond the CPI and disposal increases due to the extra transportation
costs. Setting aside the yearly CPI costs, the rates have been stabilized over the years
with the WDA.
ALTERNATIVE:
As an alternative to the approval of the proposed amended WDA, Burrtec would commit
to a long term Waste Processing Agreement for all waste generated in the City. Burrtec
would propose a $38.56 per ton rate which is $.20 cents below the current County rate
of $38.79 per ton. Burrtec's proposed rate of $38.56 includes the current CPI increase.
This proposed rate commitment will only be subject to annual CPI increase as an
escalator in the future. Burrtec has also agreed to not collect the retroactive rate
increases back to July 2012, as an incentive if the City agrees to a long term waste
processing agreement.
If the City Council decides to use Burrtec for its long term waste processing, Burrtec will
have the flexibility to shop for the lowest landfill rates. The City would not be subject to
using the County landfill at County prescribed rates. Burrtec has two waste processing
plants located a few miles away from Grand Terrace, one is located nearby in the City
of San Bernardino and the other facility is located on Agua Manza Road in Riverside
County. If the City chooses to use Burrtec, there will be no additional waste
transportation costs after Colton landfill is closed. The Current Burrtec Waste Franchise
Agreement would need to be brought back to the City Council in the following months
with language to support Burrtec’s proposal and the City Councils approval.
FISCAL IMPACT:
There will be no fiscal impact to the City for approving the WDA Amendment No. 6. In
the future, a Proposition 218 hearing will need to be performed for increasing disposal
rates for transportation costs, CPI and County rate increases.
ATTACHMENTS:
·Burrtec Exhibit A
·Resolution 2012 extending WDA
APPROVALS:
Richard Shields Completed 12/06/2012 3:58 PM
Finance Completed 12/06/2012 2:37 PM
City Attorney Completed 12/06/2012 2:38 PM
City Manager Completed 12/06/2012 3:49 PM
City Council Pending
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RESOLUTION 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, ADOPTING AMENDMENT NO. 6, TO THE
WASTE DISPOSAL AGREEMENT BETWEEN THE COUNTY OF SAN
BERNARDINO AND THE CITY OF GRAND TERRACE.
RECITALS
WHEREAS, on February 24, 1998 the City of Grand Terrace (“City”) and the County of
San Bernardino (“County”) entered into a Waste Disposal Agreement (“WDA”); and
WHEREAS, in April 2012, fifteen (15) WDA cities met and determined it was in their
best interest to change the termination date of the Agreement to expire on June 30,
2016; and
WHEREAS, on July 13, 2012 the County of San Bernardino provided Amendment No.6
(Attached) to the City for approval; and
WHEREAS, in connection with the on-going administration of the WDA, the Parties
have determined it is in their best interest to change the termination date of the
Agreement to end on June 30, 2016; and
WHEREAS, this change in the termination date will assist both the City and the County
in planning for future fiscal years’ budgeting of solid waste disposal services and costs.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand
Terrace, State of California, hereby approves Amendment No.6 of the Waste Disposal
Agreement between the County of San Bernardino, and the City of Grand Terrace as
attached hereto.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand
Terrace at a regular meeting held on the 11th day of December, 2012.
____________________________
Mayor of the City of Grand Terrace
and of the City Council thereof.
ATTEST:
______________________________
City Clerk of the City of Grand Terrace
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I TRACEY R. MARTINEZ, CITY CLERK of the City of Grand Terrace, do hereby
certify that the foregoing Resolution was introduced and adopted at a regular meeting of
the City Council of the City of Grand Terrace held on the 11th day of December, 2012 by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________
Tracey R. Martinez, City Clerk
APPROVED AS TO FORM
_______________________________
City Attorney
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