01/08/2013CITY OF GRAND TERRACE
CITY COUNCIL
AGENDA • JANUARY 8, 2013
Council Chambers Regular Meeting 6:00 PM
Grand Terrace Civic Center • 22795 Barton Road
City of Grand Terrace Page 1 Updated 10/25/2012 1:16 PM
The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require
special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at
least 48 hours prior to the meeting.
If you desire to address the City Council during the meeting, please complete a request to speak form
available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at
the appropriate time.
Any documents provided to a majority of the City Council regarding any item on this agenda will be made
available for public inspection in the City Clerk’s office at city hall located at 22795 Barton Road during
normal business hours. In addition, such documents will be posted on the City’s website at
www.cityofgrandterrace.org
CALL TO ORDER
Convene City Council and City Council as the Successor Agency to the Community Redevelopment
Agency
Invocation
Pledge of Allegiance
Roll Call
Attendee Name Present Absent Late Arrived
Mayor Walt Stanckiewitz ¨¨¨
Mayor Pro Tem Bernardo Sandoval ¨¨¨
Councilwoman Darcy McNaboe ¨¨¨
Councilmember Jackie Mitchell ¨¨¨
Councilwoman Sylvia Robles ¨¨¨
1.ITEMS TO DELETE
2.SPECIAL PRESENTATIONS
3.CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and noncontroversial. They will be
acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen
may request removal of an item from the Consent Calendar for discussion.
A.Waive Full Reading of Full Ordinances on Agenda
Agenda Grand Terrace City Council January 8, 2013
City of Grand Terrace Page 2 Updated 10/25/2012 1:16 PM
B.Award the Attached Contractor Agreement, (Bid GTB 12-05) for the Construction of Grand Terrace
Fitness Park to Hamel Contracting Inc.
C.Adoption of Resolutions to Update Bank and Investment Account Signature Authority
D.Approval of Check Register Nos. 12-25-2012 and 01-08-2013
4.PUBLIC COMMENT
This is the opportunity for members of the public to comment on any items not appearing on the regular
agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on
any item not on the agenda, but may briefly respond to statements made or ask a question for
clarification. The Mayor may also request a brief response from staff to questions raised during public
comment or may request a matter be agendized for a future meeting.
5.COUNCIL REPORTS
6.PUBLIC HEARINGS
7.UNFINISHED BUSINESS
8.NEW BUSINESS
A.Grand Terrace Sports Leagues Facility Use and Assignment
B.San Bernardino County Regional Greenhouse Gas Reduction Plan
C.Department of Finance Determination of Successor Agency's Recognized Obligation Payment Schedule
III and Low-Moderate Income Housing Fund Due Diligence Review
9.CLOSED SESSION
ADJOURN
The meeting will be adjourned in Memory of Tony Petta, one of the City's Founding Fathers and the first
Mayor of Grand Terrace.
A.The Next Regular City Council Meeting will be held on Tuesday, January 22, 2013 at 6:00 PM.
Agenda item requests must be submitted in writing to the City Clerk’s office no later than 14 calendar
days preceding the meeting.
AGENDA REPORT
MEETING DATE:January 8, 2013 Council Item
TITLE:Award the Attached Contractor Agreement, (Bid GTB 12-05)
for the Construction of Grand Terrace Fitness Park to Hamel
Contracting Inc.
PRESENTED BY:Richard Shields, Community Development Director
RECOMMENDATION:1.Award the attached Contractor Agreement, (Bid GTB
12-05), for the construction of Grand Terrace Fitness Park to
Hamel Contracting Inc, in the amount of $843,581.40.
2.Appropriate $843,581.40, from Account No. 48-600-
325-003, for construction of the Grand Terrace Fitness Park.
3.Appropriate an additional $84,358.14, from Account
No. 48-600-325-003, to cover a ten (10) percent contingency
fund.
BACKGROUND:
On February 23, 2010 the City Council authorized Staff to apply for a State Park Grant
to develop a new park at the neighborhood west of I-215 and north of Barton Road,
which qualified as an underserved community relating to parks. In November 2010 the
State notified the City that the City’s application was selected for funding in the amount
of $2,130,636. The City Council approved Resolution 2010-04, in support of the grant
application. The Resolution authorized the City Manager to conduct all negotiations,
sign and submit all documents, including, but not limited to applications, agreements,
amendments, and payment requests necessary for the completion of the grant scope.
A Request for Proposal for the park design was established by City Staff. A
neighborhood interview panel was chosen by the City to select a design firm for the
park. The neighborhood interview panel chose Albert A. Webb to design the park.
Albert A. Webb has completed the park design and completed the competitive bidding
process for the construction of the park. Park bid documents were made available to
the general public on September 10, 2012. The City received bids back on October 23,
2012. A non-mandatory pre-bid meeting was held on Tuesday, October 9, 2012 at
10:00 a.m.in City Hall.
DISCUSSION:
The City received a total of ten (10) sealed bids that are listed below. Albert A. Webb
selected the lowest responsive and responsible bid using the sum of the base bid and
all alternative bid schedules. The engineers estimate to construct the park which
included the base bid and Alternative No.1 is $840,000. The low bidding contractor for
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the project was chosen by using the base bid and the two alternatives listed in the bid
documents.
1.Hamel Contracting Inc.$887,416
2.Avi-Con, Inc. dba CA Construction $909,183.293
3. Micon Construction Inc.$973,707.22
4.Kasa Construction $988,707.22
5.C.S. Legacy Construction Inc.$1,009,395.10
6.Fleming Environmental Inc.$1,100,360.58
7.Horizon Construction Co. $1,148,859.98
8.Sunrise Landscape Co.$1,174,850.67
9.Jergensen Construction $2,348,231.02
10,Spec Construction Co. $3,961,639.03
Hamel Contracting was the lowest responsible bidder with a bid of $843,581.40 for the
base bid and Alternative No. 1. Alternative No. 2, which is defined as an extra fitness
area in the park will not be constructed because it would cost more than the grant funds
allow. Alternative No. 2 was not part of the grant approval, it was added in case there
were funds remaining and more fitness facilities or equipment could be installed.
Staff is requesting an additional (10) percent contingency be added to the low bid for
unforeseen situations that could occur while under construction. The total amount
requested for construction of the park with contingency funds added is $927,939.54.
Hamel Contracting Inc.Has provided a performance bond and insurance documents to
the City pursuant to the bid documents.
Albert A. Webb performed a review of the references and is satisfied with Hamel
Contracting performance. On April 14, 2009 the City Council awarded a construction
contract agreement to remodeled Fire Station No.3, to Hamel Contracting Inc.Who was
the low bid contractor for the project. Hamel Contracting Inc.Completed the project
within the contract time frame and budget. The City was very pleased with the work that
was performed on the Fire Station.
Staff recommends that the City Council award the Construction Agreement to build the
Grand Terrace Fitness Park to Hamel Contracting Inc.In the amount of $843,581.40,
and also appropriate a ten (10) percent contingency fund in the amount of $84,358.14.
FISCAL IMPACT:
Account No. 48-600-325-003 in the Capital Projects Fund has been set up for Grand
Terrace Fitness Park construction. The City will be reimbursed funds spent toward the
park design and construction through the State Department of Parks and Recreation
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Grant and the adoption of Resolution 2010-04.
ATTACHMENTS:
·Hamel Contract for Park
APPROVALS:
Richard Shields Completed 12/17/2012 11:11 AM
Finance Completed 12/18/2012 5:06 PM
City Attorney Completed 12/21/2012 12:37 PM
City Manager Completed 01/02/2013 8:21 AM
City Council Pending
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AGENDA REPORT
MEETING DATE:January 8, 2013 Council & Successor Agency Item
TITLE:Adoption of Resolutions to Update Bank and Investment
Account Signature Authority
PRESENTED BY:Steve Elam, Interim Finance Director
RECOMMENDATION:Adopt Resolutions to Update Bank and Investment Account
Signature Authority.
BACKGROUND:
The City must update bank and investment signature authorizations on file with the
various financial institutions that hold City and Successor Agency funds as personnel
and organizational changes occur.
DISCUSSION:
With the changes in Finance Department staffing that will become effective January 14,
2013, it is necessary to update the signature authority on all City and Successor
accounts.
Resolutions have been prepared for the various banking and investment accounts to
authorize the implementation of the changes in signature authority.
FISCAL IMPACT:
There is no fiscal impact.
ATTACHMENTS:
·Bank of America_City
·Bank of America_SA
·BBVA Bancomer
·CAMP
·First Financial Equity
·LAIF_City
·LAIF_SA
·US Bank_Safekeeping
APPROVALS:
Steve Elam Completed 12/20/2012 12:07 PM
Finance Completed 12/20/2012 12:07 PM
City Attorney Completed 12/21/2012 12:50 PM
City Manager Completed 01/02/2013 8:23 AM
3.C
Packet Pg. 31
City Council Pending
3.C
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RESOLUTION NO. 2013-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNERS FOR BANK OF
AMERICA BANK ACCOUNTS
WHEREAS,the City of Grand Terrace is a municipal corporation established
under the laws of the State of California; and
WHEREAS,Bank of America is a federally chartered bank under the laws of the
United States; and
WHEREAS,the City of Grand Terrace needs to update its signature card(s)
periodically with Bank of America due to changes in City staff or changes in staff duties;
and
WHEREAS,the City Council designates the City Manager, City Clerk, Finance
Manager and Accountant as authorized signers on Bank of America bank accounts; and
WHEREAS,Bank of America requires the City to adopt a corporate resolution
and authorization to designate authorized signers on bank accounts;
THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE
HEREBY RESOLVES THE FOLLOWING:
Section 1 -All previous resolutions of designated authorized signers for the City of
Grand Terrace with Bank of America are hereby revoked.
Section 2 -Authorize account signers on Bank of America accounts as:
Position Individual Name
City Manager Betsy M. Adams
City Clerk Tracey R. Martinez
Finance Manager Cynthia A. Fortune
Accountant Domilena R. Gonzales
Section 3 -Any One of the individuals named as authorized signers acting on behalf
of the City of Grand Terrace is authorized to execute documents on behalf of the City.
Section 4 -Any Two of the individuals named as authorized signers acting on behalf
of the City of Grand Terrace is authorized to checks on behalf of the City.
3.C.a
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RESOLUTION NO. 2013-
Page 2
PASSED, APPROVED AND ADOPTED this 8th day of January, 2013.
ATTEST:
___________________________________
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace
I, TRACEY MARTINEZ, City Clerk of the City of Grand Terrace, do hereby certify
that Resolution No. was introduced and adopted at a regular meeting of the
City Council of the City of Grand Terrace on the 8th day of January, 2013, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________
City Clerk
Approved as to form:
City Attorney
3.C.a
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RESOLUTION NO. 2013-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNERS FOR BANK OF
AMERICA BANK ACCOUNT FOR CITY OF GRAND TERRACE AS
SUCCESSOR AGENCY OF GRAND TERRACE COMMUNITY
REDEVELOPMENT AGENCY
WHEREAS,the City of Grand Terrace is a municipal corporation established
under the laws of the State of California; and
WHEREAS,Bank of America is a federally chartered bank under the laws of the
United States; and
WHEREAS,the City of Grand Terrace desires to establish a separate bank
account for funds of the City of Grand Terrace as Successor Agency of the City of
Grand Terrace Community Redevelopment Agency; and
WHEREAS,the City Council designates the City Manager,City Clerk, Finance
Manager and Accountant as authorized signers on the Bank of America bank accounts;
and
WHEREAS,Bank of America requires the City to adopt a corporate resolution
and authorization to designate authorized signers on bank accounts;
THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY
RESOLVES THE FOLLOWING:
Section 1 -All previous resolutions of designated authorized signers with Bank of
America are hereby revoked.
Section 2 -The foregoing is a complete, true and correct resolution adopted by
the City Council of the City of Grand Terrace and that the resolution is still in full force
and effect and has not been amended or revoked and does not exceed the objects or
powers of the City Council of the City of Grand Terrace.
Section 3 -The persons below are authorized account signers and are
authorized to execute any banking documents, certificate of incumbency, tax
information certificate and authorization as needed:
Position Individual Name
City Manager Betsy M. Adams
City Clerk Tracey R. Martinez
Finance Manager Cynthia A. Fortune
Accountant Domilena R. Gonzales
3.C.b
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RESOLUTION NO. 2013-
Page 2
Section 4 -Any One of the individuals named as authorized signers acting on
behalf of the City of Grand Terrace is authorized to execute documents on behalf of the
City.
Section 5 -Any Two of the individuals named as authorized signers acting on
behalf of the City of Grand Terrace is authorized to checks on behalf of the City.
Section 6 -The City Clerk shall certify to the adoption of this resolution.
PASSED, APPROVED AND ADOPTED this 8th day of January,2013.
ATTEST:
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace
I, TRACEY MARTINEZ, City Clerk of the City of Grand Terrace, do hereby certify
that Resolution No. was introduced and adopted at a regular meeting of
the City Council, as the Successor Agency of the former Grand Terrace Community
Redevelopment Agency, on the 8th day of January, 2013, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk
Approved as to form:
City Attorney
3.C.b
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RESOLUTION NO.2013-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNER FOR BBVA
BANCOMER, USA BANK ACCOUNT
WHEREAS,the City of Grand Terrace is a municipal corporation established
under the laws of the State of California; and
WHEREAS,the BBVA Bancomer USA is a federally chartered bank under the
laws of the United States; and
WHEREAS,the City of Grand Terrace needs to update its deposit agreement
and signature card with BBVA Bancomer USA; and
WHEREAS,the City designates the City Manager, City Clerk, Finance Manager
and Accountant as authorized signers on the BBVA Bancomer USA bank accounts; and
WHEREAS BBVA Bancomer USA requires the City to adopt a corporate
resolution and authorization to designate authorized signers on bank accounts;
THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY
RESOLVES THE FOLLOWING:
Section 1 -All previous resolutions of designated authorized signers with BBVA
Bancomer USA are hereby revoked.
Section 2 -Authorized signers on BBVA Bancomer USA accounts are:
Position Individual Name
City Manager Betsy Adams
City Clerk Tracey R. Martinez
Finance Manager Cynthia A. Fortune
Accountant Domilena R. Gonzales
Section 3 -Any one of the individuals named as authorized signers acting on
behalf of the City of Grand Terrace is authorized to execute documents on behalf of the
City.
Section 4 -Authorized amount of investment is $250,000 or the federally insured
limit which ever is less.
Section 5 -Interest payments, withdrawals and matured investments may only to
transferred or paid to bank accounts in the name of the City of Grand Terrace.
3.C.c
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RESOLUTION NO. 2013-
PASSED, APPROVED AND ADOPTED this 8th day of January,2013.
ATTEST:
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace
I, TRACEY MARTINEZ, City Clerk of the City of Grand Terrace, do hereby certify
that Resolution No. was introduced and adopted at a regular meeting of
the City Council, as the Successor Agency of the former Grand Terrace Community
Redevelopment Agency, on the 8th day of January, 2013, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk
Approved as to form:
City Attorney
3.C.c
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RESOLUTION NO. 2013-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNERS FOR CALIFORNIA
ASSET MANAGEMENT PROGRAM
WHEREAS, the City of Grand Terrace is a municipal corporation established
under the laws of the State of California; and
WHEREAS,the California Asset Management Trust was established pursuant to
and in accordance with Joint Powers Exercise of Powers Act, by a Declaration of Trust,
made as of December 15, 1989 and as subsequently amended, as a vehicle for public
agencies to jointly exercise their common power to invest bond proceeds and other
funds;and
WHEREAS, the California Asset Management Program is an authorized
investment under the investment policy of the City and under Government Code
Section 53600; and
WHEREAS, the City of Grand Terrace periodically needs to update its authorized
signers with the California Asset Management Program; and
WHEREAS, authorized signers will have the authority to deposit and withdraw
funds with the California Asset Management Program on behalf of the City; and
WHEREAS, deposits and withdrawals may only come from designated,
authorized City operating and City investment accounts; and
WHEREAS, California Asset Management Program requires the City to adopt a
resolution to change authorized signers on the account; and
THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY
RESOLVES THE FOLLOWING:
Section 1 -All previous resolutions of designated authorized signers with the
California Asset Management Program are hereby revoked.
Section 2 -Authorized signers on the California Asset Management Program account
are:
Position Individual Name
City Manager Betsy M. Adams
City Clerk Tracey R.Martinez
Finance Manager Cynthia A. Fortune
Accountant Domilena R. Gonzales
3.C.d
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RESOLUTION NO. 2013 -
Section 3 -Any one of the named individuals is authorized to sign on behalf of the
City of Grand Terrace and is authorized to execute documents on behalf of the City.
PASSED, APPROVED AND ADOPTED this 8th day of January,2013.
ATTEST:
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace
I, TRACEY MARTINEZ, City Clerk of the City of Grand Terrace, do hereby certify
that Resolution No. was introduced and adopted at a regular meeting of
the City Council of the City of Grand Terrace held on the 8th day of January, 2013, by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk
Approved as to form:
City Attorney
3.C.d
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RESOLUTION NO. 2013 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNER FOR FIRST
FINANCIAL EQUITY ACCOUNTS
WHEREAS,the City of Grand Terrace is a municipal corporation established
under the laws of the State of California; and
WHEREAS,the First Financial Equity is a brokerage firm under the laws of the
United States; and
WHEREAS,the City of Grand Terrace needs to update its deposit agreement
and signature card with First Financial Equity Money Market Fund; and
WHEREAS,the City designates the City Manager, City Clerk, Finance Manager
and Accountant as authorized signers on all accounts held with First Financial Equity
and the First Financial Equity Money Market Fund; and
WHEREAS First Financial Equity requires the City to adopt a corporate
resolution and authorization to designate authorized signers on all accounts;
THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY
RESOLVES THE FOLLOWING:
Section 1 -All previous resolutions of designated authorized signers with First
Financial Equity are hereby revoked.
Section 2 - Authorized signers on First Financial Equity accounts are:
Position Individual Name
City Manager Betsy Adams
City Clerk Tracey R.Martinez
Finance Manager Cynthia A. Fortune
Accountant Domilena R. Gonzales
Section 3 -Any one of the individuals named as authorized signers acting on behalf
of the City of Grand Terrace is authorized to execute documents on behalf of the City.
Section 4 -Interest payments, withdrawals and matured investments may only to
transferred or paid to bank accounts in the name of the City of Grand Terrace.
PASSED, APPROVEDAND ADOPTED this 8th day of January,2013.
3.C.e
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RESOLUTION NO. 2013-
Page 2
ATTEST:
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace
I, TRACEY MARTINEZ, City Clerk of the City of Grand Terrace, do hereby certify
that Resolution No. was introduced and adopted at a regular meeting of
the City Council, as the Successor Agency of the former Grand Terrace Community
Redevelopment Agency, on the 8th day of January, 2013, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk
Approved as to form:
City Attorney
3.C.e
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RESOLUTION NO. 2013 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNERS FOR THE LOCAL
AGENCY INVESTMENT FUND
WHEREAS,the City of Grand Terrace (City) is a municipal corporation
established under the laws of the State of California; and
WHEREAS,the Local Agency Investment Fund was established by Chapter 730,
Statutes of 1976. This fund enables local government agencies or trustees to remit
surplus funds, not needed for immediate expenditures, to the State Treasurer for the
purpose of investment on behalf of the agency. The State Treasurer will invest such
funds as part of a pooled money investment account in order to derive the maximum
rate of return possible; and
WHEREAS,the Local Agency Investment Fund is an authorized investment
under the investment policy of the City and under Government Code Section 53600;
and
WHEREAS,the City periodically needs to update its authorized signers with the
Local Agency Investment Fund; and
WHEREAS, authorized signers will have the authority to deposit and withdraw
funds with the Local Agency Investment Fund on behalf of the City; and
WHEREAS, deposits may only come from and withdrawals may only be made to
designated, authorized signers on the account.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER
AS FOLLOWS:
Section 1. All previous resolutions of designated authorized signers with the
Local Agency Investment Fund are hereby revoked.
Section 2. The following officers or their successors in office shall be authorized
signers on the Local Agency Investment Fund account:
Position Individual Name
City Manager Betsy M. Adams
City Clerk Tracey R.Martinez
Finance Manager Cynthia A. Fortune
Accountant Domilena R. Gonzales
3.C.f
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SECTION 3. One of the individuals named as authorized signers acting on behalf of
the City is authorized to initiate transactions and execute documents on behalf of the
City.
SECTION 4. Interest payments, withdrawals and matured investments may only be
transferred to an account of the City or paid by written demand to the City.
SECTION 5. the City Clerk shall certify to the passage and adoption of this
Resolution, and it shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 8th day of January,2013.
Mayor of the City of Grand Terrace
ATTEST:
City Clerk of the City of Grand Terrace
I, TRACEY MARTINEZ, City Clerk of the City of Grand Terrace, do hereby certify
that Resolution No. was introduced and adopted at a regular meeting of
the City Council of the City of Grand Terrace held on the 8th day of January, 2013, by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracey R. Martinez, City Clerk
Approved as to form:
City Attorney
3.C.f
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RESOLUTION NO. 2013 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AS THE SUCCESSOR AGENCY OF THE
FORMER GRAND TERRACE REDEVELOPMENT AGENCY,
AUTHORIZING SIGNERS FOR THE LOCAL AGENCY INVESTMENT
FUND
WHEREAS,the City of Grand Terrace is a municipal corporation established
under the laws of the State of California; and
WHEREAS,the Local Agency Investment Fund was established by Chapter 730,
Statutes of 1976. This fund enables local government agencies or trustees to remit
surplus funds, not needed for immediate expenditures, to the State Treasurer for the
purpose of investment on behalf of the agency. The State Treasurer will invest such
funds as part of a pooled money investment account in order to derive the maximum
rate of return possible; and
WHEREAS,the Local Agency Investment Fund is an authorized investment
under the investment policy of the City and under Government Code Section 53600;
and
WHEREAS,on Janaury 30, 2012, the City Council elected, by Resolution 2012-
08, to authorize the City of Grand Terrace as Successor Agency to the former Grand
Terrace Community Redevelopment Agency (Successor Agency), to invest in the Local
Agency Investment Fund in accordance with the provisions of Section 16429.1 of the
Government Code and approved a list of authorized signers to the account; and
WHEREAS,the Successor Agency periodically needs to update its authorized
signers with the Local Agency Investment Fund; and
WHEREAS, authorized signers will have the authority to deposit and withdraw
funds with the Local Agency Investment Fund on behalf of the Successor Agency; and
WHEREAS, deposits may only come from and withdrawals may only be made to
designated, authorized signers on the account.
NOW, THEREFORE, THE CITY COUNCIL AS THE SUCCESSOR AGENCY OF
THE FORMER GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY,
DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. All previous resolutions of designated authorized signers with the
Local Agency Investment Fund are hereby revoked.
Section 2. The following officers or their successors in office shall be authorized
signers on the Local Agency Investment Fund account:
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Position Individual Name
City Manager Betsy M. Adams
City Clerk Tracey R.Martinez
Finance Manager Cynthia A. Fortune
Accountant Domilena R. Gonzales
SECTION 3. One of the individuals named as authorized signers acting on behalf of
the Successor Agency is authorized to initiate transactions and execute documents on
behalf of the City.
SECTION 4. Interest payments, withdrawals and matured investments may only be
transferred to an account of the Successor Agency or paid by written demand to the
Successor Agency.
SECTION 5. the City Clerk shall certify to the passage and adoption of this
Resolution, and it shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 8th day of January,2013.
Mayor of the City of Grand Terrace
ATTEST:
City Clerk of the City of Grand Terrace
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I, TRACEY MARTINEZ, City Clerk of the City of Grand Terrace, do hereby certify
that Resolution No. was introduced and adopted at a regular meeting of
the City Council of the City of Grand Terrace held on the 8th day of January, 2013, by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracey R. Martinez, City Clerk
Approved as to form:
City Attorney
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RESOLUTION NO. 2013-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, AUTHORIZING SIGNER FOR US BANK,
SAFEKEEPING ACCOUNT
WHEREAS,the City of Grand Terrace is a municipal corporation established
under the laws of the State of California; and
WHEREAS,the US Bank is a federally chartered bank under the laws of the
United States; and
WHEREAS,the City of Grand Terrace needs to update its deposit agreement,
signature card or notice of incumbency with US Bank; and
WHEREAS,the City designates the City Manager, City Clerk, Finance Manager
and Accountant as authorized signers on the US Bank Safekeeping bank account; and
WHEREAS US Bank requires the City to adopt a corporate resolution and
Authorization to designate authorized signers on such accounts;
THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE HEREBY
RESOLVES THE FOLLOWING:
Section 1 -All previous resolutions of designated authorized signers with US Bank
are hereby revoked.
Section 2 -Authorized signers on US Bank accounts are:
Position Individual Name
City Manager Betsy M. Adams
City Clerk Tracey R. Martinez
Finance Manager Cynthia A. Fortune
Accountant Domilena R. Gonzales
Section 3 -Any one of the individuals named as authorized signers acting on behalf
of the City of Grand Terrace is authorized to execute documents on behalf of the City.
Section 4 -Authorized investment held in US Bank Safekeeping account must be
invested in accordance with permitted investments in California Government Code
Sections 53601 and 53635.
PASSED, APPROVED AND ADOPTED this 8th day of January,2013.
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RESOLUTION NO. 2013 -
Page 2
ATTEST:
City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace
I, TRACEY MARTINEZ, City Clerk of the City of Grand Terrace, do hereby certify
that Resolution No. was introduced and adopted at a regular meeting of
the City Council, as the Successor Agency of the former Grand Terrace Community
Redevelopment Agency, on the 8th day of January, 2013, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk
Approved as to form:
City Attorney
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AGENDA REPORT
MEETING DATE:January 8, 2013 Council Item
TITLE:Approval of Check Register Nos. 12-25-2012 and 01-08-
2013
PRESENTED BY:Steve Elam, Interim Finance Director
RECOMMENDATION:Approve Attached Check Registers for December 25, 2012
and January 8, 2013, as Submitted, which include the Check
Register Account Index and Voucher Listings for Fiscal Year
2012-13.
BACKGROUND:
The Check Registers for December 25, 2012 and January 8,2013 are presented in
accordance with Government Code §37202. Due to the holiday closure of City offices,
the checks listed on the December 25, 2012 register were previously issued to ensure
payment of vendor invoices within standard 30-day payment terms, and are hereby
submitted for the City Council’s ratification.
The attached index to the Check Register is a guideline account list only and is not
intended to replace the comprehensive chart of accounts used by the City and CRA
Successor Agency. Expenditure account number formats are XX-XXX-XXX [Fund-
Department-Account]. Expenditures may be made from trust/agency accounts (Fund
23-XXX-) or temporary clearing accounts which do not have a budgetary impact.
A total of $525,195.82 in accounts payable checks was issued during the period for
services, reimbursements, supplies and contracts and are detailed in the attached
Voucher Lists.
Check Register 12/25/2012 $447,242.69
Check Register 01/08/2013 $77,953.13
Total $525,195.82
Some of the non-routine items include:
68809 New 2 You Santa Claus Rental for Child Care $100.00
68811 Uncle Jerry’s T’s Child Care Fund Raiser $89.40
68847 Quick Lane Repairs to 2007 Ford F-150 $767.83
68852 S.B. County
Sheriff
Deputy Overtime Charges for Top-Gear
Event (Reimbursed)$360.26
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Some the larger items include:
68827 Albert A Webb November Services for City Wide Storm
Water Master Plan & West Side Park $44,124.82
68830 City of Colton January Advance for Wastewater
Treatment $98,500.00
Payroll costs processed for the periods ending December 7 and December 21, 2012 are
as follows:
Period Ending Date Paid Period Payroll & Related Costs
12/07/12 12/13/12 Biweekly $51,735.74
12/21/12 12/27/12 Biweekly $50,339.04
FISCAL IMPACT:
All disbursements are made in accordance with the Adopted Budget for Fiscal Year
2012-13.
ATTACHMENTS:
·Check Register Account Index
·Check Register 12-25-2012
·Check Register 01-08-2013
APPROVALS:
Steve Elam Completed 01/03/2013 2:14 PM
Finance Completed 01/03/2013 2:14 PM
City Attorney Completed 01/03/2013 3:21 PM
City Manager Completed 01/03/2013 3:23 PM
City Council Pending
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City of Grand Terrace
Check Register Index
FD No.Fund Name Dept No.Department Name General Account Numbers
09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES
10 GENERAL FUND 120 CITY MANAGER 139 EMPLOYEES' BENEFIT PLAN
11 STREET FUND 125 CITY CLERK 140 RETIREMENT
12 STORM DRAIN FUND 140 FINANCE 142 HEALTH/LIFE INSURANCE
13 PARK FUND 160 CITY ATTORNEY 143 WORKERS' COMPENSATION
14 AB 3229 COPS FUND 172 BUILDING & SAFETY 138/141 MEDICARE / SUI
15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE
16 GAS TAX FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITAL FURN/SMALL TOOLS
17 TRAFFIC SAFETY FUND/ TDA FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP
19 FACILITIES DEVELOPMENT FUND 187 ENFORCEMENT PROGRAM 230 ADVERTISING
20 MEASURE I FUND 190 GENERAL GOVERNMENT (NON-DEPT) 235 COMMUNICATIONS
21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 238-239 UTILITIES
22 COMMUNITY DEVELOPMENT BLOCK GRANT 370 COMMUNITY & ECONOMIC DEV 240-242 RENTS & LEASES
26 LSCPG/ LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 245-246 MAINT BLDG GRNDS EQUIPMNT
44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 250-251 PROFESSIONAL SERVICES
46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 255-256 CONTRACTUAL SERVICES
47 BARTON RD. BRIDGE PROJECT 440 CHILD CARE 260 INSURANCE & SURETY BONDS
32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 265 MEMBERSHIPS & DUES
33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 268 TRAINING
34 CRA-LOW & MOD HOUSING 801 PLANNING COMMISSION 270 TRAVEL/CONFERENCES/MTGS
802 CRIME PREVENTION UNIT 272 FUEL & VEHICLE MAINTENANCE
804 HISTORICAL & CULTURAL COMM. 570 WASTEWATER TREATMENT
805 SENIOR CITIZENS PROGRAM 33-300 DEBT SERVICE
807 PARKS & REC COMMITTEE 7XX FACILITIES IMPRV (NO CIP)
808 EMERGENCY OPERATIONS PROG. 700 COMPUTER-RELATED
701 VEHICLES & EQUIPMENT
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Attachment: Check Register Account Index (1194 : Check Register No. 12-25-2012 and 01-08-2013)
12/20/2012
Voucher List
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Voucher Date Vendor Invoice Description/Account Amount
68807 12/10/2012 011092 METLIFE-GROUP BENEFITS NovemberEmployeeNovember Employee/Dependent Dental
10-022-61-00 1,092.41
Total : 1,092.41
68808 12/10/2012 011199 PRUDENTIAL MUNICIPAL POOL DecemberEmployeeDecember Employee Benefits-EAP, Life,
10-172-142-000-000 13.13
16-175-142-000-000 12.16
10-175-142-000-000 13.91
10-185-142-000-000 12.33
10-450-142-000-000 3.50
21-175-142-000-000 7.12
10-370-142-000-000 18.54
10-380-142-000-000 9.09
21-625-142-000-000 2.32
32-200-142-000-000 18.41
10-022-66-00 914.12
10-120-142-000-000 26.29
10-125-142-000-000 8.79
10-140-142-000-000 16.91
10-625-110-000-000 5.41
09-440-142-000-000 114.08
Total : 1,196.11
68809 12/10/2012 011161 NEW 2 YOU 100 Santa Clause Rental for Christmas
23-200-14-00 100.00
Total : 100.00
68810 12/11/2012 006531 S.B. COUNTY SHERIFF 12112012 Fingerprint Rolling Fee-E. Mayfield
10-190-226-000-000 15.00
Total : 15.00
68811 12/12/2012 010608 UNCLE JERRY'S T'S 12102012 Child Care Holiday Fundraiser
23-200-14-00 89.40
Total : 89.40
68812 12/13/2012 011195 AMERICAN FIDELITY ASSURANCE CO NovEmpPaidFlexSpendNov. Emp Paid Flex Spending/Dep Care
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Voucher Date Vendor Invoice Description/Account Amount
68812 12/13/2012 (Continued)011195 AMERICAN FIDELITY ASSURANCE CO
23-250-10-00 862.66
Total : 862.66
68813 12/13/2012 011206 AUL 3121 TRUST PR ending 12/07/12Contributions for PR end 12/07/12
10-022-68-00 289.27
Total : 289.27
68814 12/13/2012 010693 ARROWHEAD UNITED WAY PR ending 12/07/12Contributions for PR end 12/07/12
10-022-65-00 17.50
Total : 17.50
68815 12/13/2012 001038 VERIZON WIRELESS-LA 1140178833 Nov/Dec Wireless Services-Public Works
10-175-240-000-000 101.91
Total : 101.91
68816 12/13/2012 001907 COSTCO #478 0478 14 0167 199 WEEKLY CHILD CARE SUPPLIES
09-440-220-000-000 243.91
Total : 243.91
68817 12/13/2012 011216 JONES & MAYER 60065 June GT RLA Retainer
10-160-250-000-000 8,000.00
Total : 8,000.00
68818 12/17/2012 005702 PUBLIC EMPLOYEES' RETIREMENT PRending11/23/12 Contributions for PR ending 11/23/12
10-022-62-00 14,302.24
Total : 14,302.24
68819 12/20/2012 003210 DEPT 32-2500233683 6035322500233683Inv6024317 10/30/12 Maint Supplies
10-175-218-000-000 150.38
10-195-245-000-000 15.81
Total : 166.19
68820 12/20/2012 001213 AT & T Dec 2012 Nov/Dec Phone & Internet Service
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Voucher Date Vendor Invoice Description/Account Amount
68820 12/20/2012 (Continued)001213 AT & T
10-190-235-000-000 533.98
09-440-235-000-000 393.86
10-450-235-000-000 47.16
10-805-235-000-000 164.61
10-808-235-000-000 102.92
Total : 1,242.53
68821 12/20/2012 010664 SHELL FLEET MANAGEMENT 8000209687212 NOVEMBER VEHICLE FUEL
10-175-272-000-000 104.87
Total : 104.87
68822 12/20/2012 011138 SPARKLETTS 9637116 120112 November Bottled Water
10-190-238-000-000 62.14
10-805-235-000-000 13.62
09-440-238-000-000 49.38
Total : 125.14
68823 12/20/2012 006453 S.B. COUNTY AUDITOR/CONTROLLER SuccAgencyLMIHFSuccessor Agency distribution to taxing
34-400-705-000-000 228,092.00
Total : 228,092.00
68824 12/20/2012 010218 CHEVRON & TEXACO CARD SERVICES 7898191957 November Vehicle Fuel
10-175-272-000-000 296.70
09-440-272-000-000 90.02
10-185-272-000-000 56.00
10-808-245-000-000 110.77
Total : 553.49
68825 12/20/2012 001206 ARROWHEAD CREDIT UNION Nov-Dec 2012 November/December Visa Charges
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Voucher Date Vendor Invoice Description/Account Amount
68825 12/20/2012 (Continued)001206 ARROWHEAD CREDIT UNION
10-110-270-000-000 1,598.56
10-120-270-000-000 225.96
09-440-221-000-000 18.19
09-440-223-000-000 71.28
09-440-228-000-000 20.34
23-200-14-00 92.32
10-195-245-000-000 777.85
10-175-235-000-000 9.99
10-808-247-000-000 296.31
10-110-220-000-000 56.91
Total : 3,167.71
68826 12/25/2012 011188 ACE WEED ABATEMENT, INC.129 Weed Abatement 1167-151-74
32-370-255-000-000 1,734.00
Total : 1,734.00
68827 12/25/2012 011143 ALBERT A. WEBB ASSOCIATES 124135 Nov City Wide Storm Water Master Plan
50-900-311-001-000 41,094.40
124261 NOVEMBER WEST SIDE PARK PROJECT
48-600-325-003-000 3,030.42
Total : 44,124.82
68828 12/25/2012 011017 CA. BLDG. STANDARDS COMMISSION 1st Qtr 2012-13 1st Qtr Green Building Standards Fee
10-700-01 -10.00
23-200-23-00 100.00
Total : 90.00
68829 12/25/2012 001810 CITY NEWSPAPER GROUP 16956 ORDINANCE 226 PUBLICATION
10-125-230-000-000 84.18
Total : 84.18
68830 12/25/2012 001840 CITY OF COLTON Jan 2013 Advance January Wastewater Treatment Advance
21-570-802-000-000 98,500.00
Total : 98,500.00
68831 12/25/2012 006435 CITY OF SAN BERNARDINO 2013-10000042 DECEMBER ANIMAL CONTROL SRVS
10-187-256-000-000 8,682.00
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Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 8,682.00 68831 12/25/2012 006435 CITY OF SAN BERNARDINO
68832 12/25/2012 011166 CORNERSTONE RECORDS MANAGEMENT 0196031 NOVEMBER ARCHIVE TAPE STORAGE
10-140-250-000-000 56.65
10-380-250-000-000 56.65
Total : 113.30
68833 12/25/2012 001950 DATA QUICK B1-2100326 November Subscription Services
10-370-250-000-000 87.00
10-380-250-000-000 43.50
Total : 130.50
68834 12/25/2012 002740 FRUIT GROWERS SUPPLY 91147641 Repairs to Weed Eater
10-450-246-000-000 25.00
Total : 25.00
68835 12/25/2012 002867 GOLDEN PROTECTIVE SERVICES 174060 RUBBER GLOVES/SUPPLIES
09-440-228-000-000 85.98
Total : 85.98
68836 12/25/2012 011040 GOVERNMENT STAFFING SVCS INC 123547 Temp Sr Acct Tech 11/19/12-12/2/12
10-140-111-000-000 1,793.75
123567 Temp Sr Acct Tech 12/3/12-12/16/12
10-140-111-000-000 2,178.75
Total : 3,972.50
68837 12/25/2012 010632 HIGH TECH SECURITY SYSTEMS 102731 January Security Camera Monitoring
10-450-246-000-000 60.00
10-195-247-000-000 20.00
Total : 80.00
68838 12/25/2012 003213 HONEYWELL ACS SERVICE 3607954 3rd Qtr HVAC Maint Agreement
10-195-257-000-000 5,743.00
Total : 5,743.00
68839 12/25/2012 011197 INDEPENDENT STATIONERS, INC.IN-000253747 Toner Cartridge
10-125-210-000-000 132.54
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12/20/2012
Voucher List
CITY OF GRAND TERRACE
6
3:55:33PM
Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 132.54 68839 12/25/2012 011197 INDEPENDENT STATIONERS, INC.
68840 12/25/2012 011235 IQM2 INC.4004 DECEMBER MINUTETRAQ SUBSCRICPTION
10-125-250-000-000 550.00
Total : 550.00
68841 12/25/2012 011211 JAN-PRO CLEANING SYSTEMS 34103 December Janitorial Services
10-195-245-000-000 641.00
10-450-245-000-000 334.00
Total : 975.00
68842 12/25/2012 003867 K. D. SALES 229238 Part for Repairs at Pico Park
10-450-245-000-000 35.44
Total : 35.44
68843 12/25/2012 010773 KELLAR SWEEPING INC.7352 November Street Sweeping Services
16-900-254-000-000 4,200.00
Total : 4,200.00
68844 12/25/2012 005400 OFFICE DEPOT 632601006001 Office Supplies
10-120-210-000-000 22.63
632820022001 Returned Incorrect Item-Envelopes
10-140-210-000-000 -112.02
632821959001 Returned Incorrect Item-Envelopes
10-140-210-000-000 -112.02
635162342001 Office Supplies
10-140-210-000-000 55.31
635564741001 Copy Paper, Kitchen & Office Supplies
10-190-212-000-000 778.20
10-190-220-000-000 51.66
10-140-210-000-000 18.14
Total : 701.90
68845 12/25/2012 005435 ORIENTAL TRADING COMPANY 654836742-01 CHRISTMAS SUPPLIES
09-440-225-000-000 44.00
09-440-223-000-000 56.00
09-440-225-000-000 3.73
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CITY OF GRAND TERRACE
7
3:55:33PM
Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 103.73 68845 12/25/2012 005435 ORIENTAL TRADING COMPANY
68846 12/25/2012 005688 PROTECTION ONE 3rd Qtr 31891344 3RD QTR ALARM MONITORING-MAINT
10-195-247-000-000 133.70
Total : 133.70
68847 12/25/2012 010565 QUICK LANE Q37414 2007 Ford F-150 Maintenance
10-175-272-000-000 767.83
Total : 767.83
68848 12/25/2012 010171 SIEMENS INDUSTRY INC 400089978 October Traffic Signal/QuikNet Maint
16-510-255-000-000 1,163.36
400089979 October Response Call Outs
16-510-255-000-000 746.74
Total : 1,910.10
68849 12/25/2012 006310 ROADRUNNER SELF STORAGE INC.15373 DECEMBER STORAGE RENTAL
10-140-241-000-000 119.00
Total : 119.00
68850 12/25/2012 006453 S.B. COUNTY AUDITOR/CONTROLLER 4261 Confirmation Fees for Auditors
10-140-250-000-000 214.00
Total : 214.00
68851 12/25/2012 006510 S.B. COUNTY INFORMATION 14155 November Pager Access
10-175-240-000-000 9.00
Total : 9.00
68852 12/25/2012 006531 S.B. COUNTY SHERIFF 12208 Deputy Overtime Charges-TopGear Event
10-410-250-000-000 360.26
Total : 360.26
68853 12/25/2012 006430 SAN BERNARDINO ASSOC.GOV'T GA DUES 13-09 FY 2012-13 General Membership Dues
10-190-265-000-000 524.30
Total : 524.30
68854 12/25/2012 011257 STANLEY CONVERGENT SECURITY 9735200 E-Video Installion for Sheriff's Dept
10-410-701-009-000 7,810.00
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Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 7,810.00 68854 12/25/2012 011257 STANLEY CONVERGENT SECURITY
68855 12/25/2012 010447 STUDIO 33 PRODUCTIONS 7209 25' XLR 3 PIN CABLE
10-380-250-000-000 15.25
Total : 15.25
68856 12/25/2012 006898 SYSCO FOOD SERVICES OF L.A.212040814 7 C. CARE FOOD/SUPPLIES
09-440-220-000-000 500.93
212110767 2 C. CARE FOOD/SUPPLIES
09-440-220-000-000 621.73
212180680 2 C. CARE FOOD/SUPPLIES
09-440-220-000-000 680.04
Total : 1,802.70
68857 12/25/2012 011110 TIME WARNER CABLE Nov 844840...3817Nov/Dec Sr Cntr Cable & Internet Srvs
10-805-238-000-000 58.91
Oct 844840...3817 Oct/Nov Sr Cntr Cable & Internet Srvs
10-805-238-000-000 58.91
Total : 117.82
68858 12/25/2012 007034 TRANSPORTATION ENGINEERING 1242 Traffic Engineering Review
10-175-250-000-000 390.00
Total : 390.00
68859 12/25/2012 011251 TYCO INTEGRATED SECURITY LLC 86200702 3RD QTR C. CARE SECURITY MONITORING
09-440-247-000-000 375.00
Total : 375.00
68860 12/25/2012 007220 UNDERGROUND SERVICE ALERT 1120120282 November Dig Alert Tickets
16-900-220-000-000 36.00
Total : 36.00
68861 12/25/2012 007854 WESTERN EXTERMINATORS CO 752114 NOVEMBER PEST CONTROL SERVICES
10-195-245-000-000 95.00
10-805-245-000-000 36.50
Total : 131.50
68862 12/25/2012 007920 WILLDAN 002-12817 Nov. Plan Check & Inspection Services
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CITY OF GRAND TERRACE
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Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
68862 12/25/2012 (Continued)007920 WILLDAN
10-172-250-000-000 2,700.00
Total : 2,700.00
Bank total : 447,242.69 56 Vouchers for bank code :bofa
447,242.69Total vouchers :Vouchers in this report 56
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Voucher List
CITY OF GRAND TERRACE
1
12:26:47PM
Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
68863 12/20/2012 011110 TIME WARNER CABLE Oct-Dec 8448...7245OCT/NOV & NOV/DEC SR CTR INTERNET/CABLE
10-805-238-000-000 242.56
Total : 242.56
68864 12/20/2012 011110 TIME WARNER CABLE Oct-Dec 8448...3825Oct/Nov Sr Cntr Cable & Internet
10-805-238-000-000 117.82
Total : 117.82
68865 12/20/2012 006720 SO.CA.EDISON COMPANY Nov 2012 November Energy Usage
10-172-238-000-000 33.65
10-175-238-000-000 33.66
26-600-238-000-000 49.80
26-601-238-000-000 41.50
26-602-238-000-000 58.10
09-440-238-000-000 636.92
10-805-238-000-000 713.56
10-190-238-000-000 3,328.12
16-510-238-000-000 6,015.00
10-450-238-000-000 1,239.94
Total : 12,150.25
68866 12/20/2012 006730 SO.CA.GAS COMPANY Nov 2012 Nov CNG Fuel/Natural Gas Usage
09-440-272-000-000 2.60
10-190-238-000-000 407.28
10-805-238-000-000 120.38
09-440-238-000-000 68.73
10-175-272-000-000 7.80
10-185-272-000-000 2.60
Total : 609.39
68867 12/20/2012 005702 PUBLIC EMPLOYEES' RETIREMENT PRending11/08/12 Contributions for PR ending 11/08/12
10-022-62-00 16,303.45
Total : 16,303.45
68868 1/3/2013 005702 PUBLIC EMPLOYEES' RETIREMENT PR ending 12/07/12Contributions for PR ending 12/07/12
10-022-62-00 14,140.47
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Page:vchlist
Bank code :bofa
Voucher Date Vendor Invoice Description/Account Amount
(Continued)Total : 14,140.47 68868 1/3/2013 005702 PUBLIC EMPLOYEES' RETIREMENT
68869 1/3/2013 005702 PUBLIC EMPLOYEES' RETIREMENT PR ending 12/21/12Contributions for PR ending 12/21/12
10-022-62-00 14,104.74
Total : 14,104.74
68870 1/8/2013 001740 CDW GOVERNMENT INC V288132 AVL.ACR 11LIC L2-ADOBE ACROBAT~
10-380-250-000-000 187.91
Total : 187.91
68871 1/8/2013 001662 CSMFO 48184 2013 Membership Renewal-C.Fortune
10-140-265-000-000 110.00
Total : 110.00
68872 1/8/2013 002875 GOVT. FINANCE OFFICERS ASSOC.0133001 2013 Membership Renewal
10-140-265-000-000 190.00
Total : 190.00
68873 1/8/2013 011245 RAQUEL'S CLEANING SERVICE 0000006 DECEMBER C. CARE CLEANING SERVICES
09-440-244-000-000 800.00
Total : 800.00
68874 1/8/2013 011074 REDFLEX TRAFFIC SYSTEMS 01032013 October Contract Services
17-900-255-000-000 1,546.54
Total : 1,546.54
68875 1/8/2013 010249 ROGERS, ANDERSON, MALODY ET AL 37092 Prep for City State Controller's Report
10-140-250-000-000 1,600.00
37093 Succ. Agency Due Diligence Review Prep
33-140-250-000-000 7,300.00
Total : 8,900.00
68876 1/8/2013 006685 SOFTERWARE INC 13-W8088 2013 EZ Care Support Renewal-C.Care
09-440-700-000-000 360.00
Total : 360.00
68877 1/8/2013 011256 WILLDAN FINANCIAL SERVICES 010-19443 Nov. Interim Finance Director Services
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Voucher Date Vendor Invoice Description/Account Amount
68877 1/8/2013 (Continued)011256 WILLDAN FINANCIAL SERVICES
10-140-250-000-000 4,914.00
32-200-250-000-000 3,276.00
Total : 8,190.00
Bank total : 77,953.13 15 Vouchers for bank code :bofa
77,953.13Total vouchers :Vouchers in this report 15
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AGENDA REPORT
MEETING DATE:January 8, 2013 Council Item
TITLE:Grand Terrace Sports Leagues Facility Use and Assignment
PRESENTED BY:Richard Shields, Community Development Director
RECOMMENDATION:Approve staffs request to divide Rollins Park play fields up to
accommodate the Soccer and Football Leagues. Staff is
also requesting that existing leagues be given first priority
and any new leagues entering Grand Terrace in 2013 be
handled on a first come first serve basis, if time and park
space is available.
BACKGROUND:
The City currently has two parks with play fields to accommodate four leagues. The City
and Colton Joint Unified School District, (CJUSD) share the lower or middle section of
Rollins Park through a Facility Use Agreement between both agencies.
Prior to 2011, Staff has been able to accommodate all sports leagues which were
Baseball, Basketball, and Soccer. In 2011,a new football league came to Grand
Terrace creating four leagues.The City’s 2012 Facility Use Agreements allow leagues
to reserve facilities specified in the Joint Use Agreement with CJUSD along with City
owned facilities. The term of the use agreements will be for six months.
This year, assigning play areas for the leagues has become difficult for Staff due the
increased sports activities during the year. With the assistance of the soccer league,
Staff was able to accommodate the football league needs at City park facilities in 2012.
This was possible as baseball did not have winter ball at Pico Park. In the future,
baseball will be holding winter ball and Pico Park will not be available to the football
league.
DISCUSSION:
Over the past two years, Staff has seen challenges in accommodating the needs of the
football and soccer leagues. In 2011,the football league held practice with portable
lights at Terrace View Elementary School. CJUSD informed the football league that
portable lighting would not be allowed at this facility with facility use agreements. The
football league then pursued new options to use Rollins Park and Pico Park that are
illuminated. The football league asked staff to help with accommodating their lighting
needs by allowing them to practice alongside soccer at Rollins Park. The soccer league
granted use of the fields on Fridays alone due to the lack of space with the condition
that football would not destroy the chalk lines that are placed on Friday’s for Saturday
soccer games. The football league used Rollins Park on Fridays and Pico Park on the
remaining days. As mentioned above, Pico Park was available as winter ball was not
8.A
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being held in 2012. This is not the case in 2013, winter baseball will be held at Pico
Park.
On December 4, 2012, the football league requested more practice space at Rollins
Park under illuminated fields. To date the soccer league has not applied for Rollins Park
facilities. The Facility Use Agreement currently implies first come first served. If staff
accommodates footballs request, Rollins Park practice fields historically used by soccer
will be reduced. There are currently 1300 league players that use two city parks and
joint use facilities. In an effort to facilitate all players, Staff will need to divide areas up in
the parks and assign practice space.
Staff has studied the usable grass areas that are illuminated and can be use to
accommodate the soccer and football leagues needs. According to staff calculations,
both soccer and football leagues can exist together on Rollins Park fields as shown in
the power point example. Rollins Park usable area was divided up by the 2012
participating members of soccer and football.
Staff is requesting that the City Council approve staffs request to divide Rollins Park
fields to accommodate both soccer and football leagues. Staff is also requesting that
preferences to any new leagues which may enter Grand Terrace in 2013 and forward
be handled on first come first serve basis if time and park space is available second to
that of the existing leagues.
FISCAL IMPACT:
No fiscal impact other than Staffs time which is needed to revise Facility Use Agreement
and assignment and reservations.
ATTACHMENTS:
·Facility Use
APPROVALS:
Richard Shields Completed 12/20/2012 5:35 PM
Finance Completed 12/20/2012 5:50 PM
City Attorney Completed 12/21/2012 12:48 PM
City Manager Completed 01/02/2013 8:47 AM
City Council Pending
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Park Facility Use and Assignment
January 8, 2012
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League Information
•Baseball
–Regular Season: February – July 250 Players
–Winter ball season: August –December 150 Players
•Basketball
–Season: December- March 250 Players
•Games played at Colton High School
•Football
–Regular Season: July –November 150 players, 50 cheerleaders
–Flag Football season: February –June 50 Players
•Soccer
–Regular Season: August – January 700 Players
–Spring Season: February – June 400 Players
•700 + players, 62 teams
• The U6 divisions, will practice once a week. The older divisions will practice twice a week.
Approximate League Membership total is 1,300
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League Seasons
Ja
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Soccer l---------- Spring Season ----------l l---------- Regular Season ---------- ----------l
Football l---------- Flag Season ----------l l---------- Regular Season ---------- ----------l
Basketball Regular Season ----------l l---------
Baseball l--------- ---------- Regular Season ---------- --------l l-Winter Ball Season ---------l
Field Rest Period from December 20 of each year through the last day of February
Rest Period
In Season
No season
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Daylight Hours
Practices are typically between 5 and 9 p.m.
Practice Hours .5 1 1 to 1.5 1.5 2 3 3 2 1.5 1 to 1.5 1 .5
Noon
5:00 p.m.
9:00 p.m.
Jan Feb Mar Apr May Jun July Aug Sept Oct Nov Dec
8.A.a
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Facility Information
–City owned and operated facilities
•Richard Rollins Park
–Square footage – 69,000
•Pico Park
–Upper Field Square footage – 85,500
»Useable grass area – 31,500
–Lower Field
»Square footage – 55,000
»Grass Square footage – 43,500
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Facilities information Cont.
–Joint Use facilities CJUSD
•Terrace View elementary
–Upper field square footage - 26,000
–Lower field square footage - 28,000
–Small side field square footage - 6,000
•Terrace Hills Middle School
–Upper field square footage (middle)- 160,000
–Lower field square footage - 26,000
–Square footage Grass area off of Mt. Vernon Ave.
55,000 -12,000
•Grand Terrace Elementary
–Square footage - 55,000
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Combined Field Area Square Foot
•City owned fields
–Grass fields 200,000
–Useable Square footage of fields for practices 144,000
•Square feet of lighted fields when baseball is NOT in season 100,500
•Square feet of lighted field usable when baseball is in season 69,000
•Joint use facilities Fields
–Grass Fields 350,000 – 368,000
•Square feet of non-lighted fields 164,000 – 182,000
•Square feet of lighted fields 186,000
Total facilities
–Useable grass fields when baseball is NOT in season 494,000 – 502,000
–Useable grass fields when baseball is in season 419,000 – 437,000
•Square feet of NON-lighted field usable when baseball is NOT in season 207,000 – 225,000
•Square feet of NON-lighted field usable when baseball is in season 164,000 – 182,000
•Square feet of lighted fields when baseball is NOT in season 286,000
•Square feet of lighted field usable when baseball is in season 255,000
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Player Ratio
Number of soccer and football players 900
Soccer represents 78 % of total
Football represents 22 % of total
Grass fields (Assuming Baseball is in season)
•Useable grass fields : 420,000
–466.6 sq. ft./ player
»327,500 sq ft for soccer
»92,500 sq ft for Football
•Square feet of lighted fields: 255,000
–283.3 sq. ft./ player
»199,000 sq ft for soccer
»56,000 sq ft for Football
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Overlaying field use to accommodate
needs
•Soccer has 700 players and 62 teams
–Practice needs
•Practices from one hour – two hours
•16 teams practice once per week
•48 teams practice twice per week
•Need lights for late practices most of the year
–Practice availability 4 hours 5 days a week
•20 practice hours available
•120 minimum hours needed
•6 teams to practice at once
–Consider younger children are limited to earlier practice times
–Soccer plays some games on Monday and Tuesday nights
–They stripe their fields on Fridays
•Football has 200 players and 4 teams
–Practice needs
•4 teams practice twice per week
•Need lights for late practices most of the year
–Practice availability 4 hours 5 days a week
•20 practice hours available
•8 minimum hours needed
–Consider they have larger team sized
–Need resting/ recovery period from Sunday games
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City Facilities - Richard Rollins Park
230 ft.
300 ft.
Legend
Current
Soccer Fields
290 ft.
550 ft. 95 ft.
275 ft.
Playground
& Shelters
Restroom
Restroom &
Snack Bar
Shelters
26,125 sq. ft.
160,000 sq. ft.
69.000 sq. ft.
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City Facilities - Park Pico Park
235 ft.
125 ft.
235 ft.
75 x 100 ft.
75 x 100 ft.
100 x 100 ft. 100 x 65 ft.
Small Little
League Field
Little League
Field
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Example of Field Divided at Richard Rollins Park
230 ft.
300 ft.
Legend
Current
Soccer Fields
290 ft.
550 ft. 95 ft.
275 ft.
135X95
135X95
150 x 115
150 x 115 150 x 115
150 x 115
137 x 145
137 x 145
137 x 145
137 x 145 137 x 145
137 x 145
137 x 145
137 x 145
Assignable
fields for use
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GTHS Summary
Assumed Not available for use
•Illuminated Facilities
–Football Stadium - 1
–Baseball fields - 4
–Basketball Courts - 6
–Tennis Courts - 4
–Pools - 1
–Gym- 1
•Grass Field Square footage – 320,000
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AGENDA REPORT
MEETING DATE:January 8, 2013 Council Item
TITLE:San Bernardino County Regional Greenhouse Gas
Reduction Plan
PRESENTED BY:Sandra Molina, Community Development Deputy Director
RECOMMENDATION:Receive and file
BACKGROUND:
In 2006 the California Legislature passed AB 32, the Global Warming Solutions Act of
2006. This law requires the State to reduce state-wide greenhouse gas (GHG)
emissions to 1990 levels by 2020. The law directed the California Air Resources Board
(CARB) to develop a Scoping Plan that charts a path towards the GHG reduction goal.
In addition, SB 375 calls for the reduction of greenhouse gas emissions through the
integration of transportation, land use, and housing as one of the goals for regional
planning.
In response to AB 32, the California Attorney General’s Office began challenging
Environmental Impact Reports for large projects and General Plan updates that did not
include an analysis of greenhouse gas emissions, reduction targets, and a mitigation
program showing how the targets will be achieved. Even though the CARB had yet to
publish any regulations on implementing AB 32, San Bernardino County was sued on
their General Plan EIR on the issue of GHG emissions. As a result of the lawsuit
settlement, the County was required to develop a Greenhouse Gas Inventory and
Reduction Plan for the unincorporated areas.
Realizing that every other jurisdiction in the County would be faced with addressing
GHG emissions under the provisions of AB 32 and SB 375, an idea was raised to build
upon the work conducted for the County. By using the same consultants and benefiting
from the work already conducted for the County, every city in the region could realize
significant savings and produce a better and more comprehensive GHG reduction plan
as opposed to each city having to conduct their own analysis and plan.
In 2010, SANBAG retained the consulting firms of ICF International and Atkins
consulting to prepare the San Bernardino Regional Greenhouse Gas Reduction Plan
(Regional Plan) and the associated CEQA document. The City’s participation in the
preparation of the Regional Plan does not commit it to adoption of a local GHG
Reduction Plan (Local Plan). However, should the City wish to adopt a Local Plan, the
Regional Plan provides the technical information and environmental analysis that would
enable us to prepare a Local Plan.
DISCUSSION:
SANBAG is in the final preparation of a Regional Plan and related Environmental
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Impact Report (EIR). This effort is intended to enable all cities to take advantage of
data gathered and lessons learned by the County in its inventory development and
reduction planning, as well as to facilitate environmental clearance through preparation
of a program EIR.
The Regional Plan will include an inventory of baseline (2008) GHG emissions, a
forecast of future 2020 GHG emissions, an identified GHG reduction goal, and
measures to reduce GHG emissions under the control of the City. Each City will have
its own chapter that discusses local emissions and reduction measures.
Overall, the Regional Plan identities reduction measures in the areas of energy, on-road
transportation, off-road equipment, agriculture, land use, solid waste, wastewater, water
and GHG performance measures (See Attachment 1 from EIR Scoping meeting). Each
city could then select those reduction measures appropriate to the individual city. In
reviewing the different measures to be analyzed in Grand Terrace's chapter of the
Regional Plan, consideration was given to those measures that would address
emissions from both existing and new development, as well as the feasibility of
implementing the reduction measures for our local jurisdiction,
The GHG reduction target that the City is targeting is a 15% reduction in GHG
emsisions using 2008 as a baseline. Based on the analysis to date, the City would be
able to meet its reduction goal through compliance with existing legislative mandates,
such as green building practices, waste diversion, water conservation and regional
vehicle emissions, without having to adopt or implement any local measures. However,
it is the recommendation of ICF that cities at least consider the GHG performance
standard for new development. Under this measure, new projects would have to
quantify project-generated GHG emissions and adopt reduction measures to reduce
GHG emissions to a certain percent. The flexibility of this measure is that it allows the
developer to determine how the reductions will be implemented.
Energy efficiency in existing residential and commercial buildings and solar
improvements are also being analyzed within the City’s chapter. Incidentally, the PACE
program that the Council recently voted to participate in would assist in implementing
energy-related measures.
The City received a letter (Attachment 2) from Mr. John Heimann of the Baldy View
Chapter of the Building Industry Association (BIA). The BIA’s position is that the burden
of GHG reduction should not be just on new development. As discussed above,
consideration is being given to both existing and new development.
Again, the City is not required to adopt a Local Plan. Our participation in this exercise
gives us a springboard to work from should we choose to do so.
FISCAL IMPACT:
No additional fiscal impact beyond staff resources are anticipated at this time. There
may be additional costs should the City decide to adopt a Local Plan.
ATTACHMENTS:
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·1. Overall GHG Reduction Measures
·2. Email from BIA
APPROVALS:
Sandra Molina Completed 12/10/2012 12:51 PM
Community Development Completed 12/10/2012 1:46 PM
Finance Completed 12/10/2012 2:34 PM
City Attorney Completed 12/21/2012 11:48 AM
City Manager Completed 01/02/2013 8:13 AM
City Council Pending
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From: TRACEY MARTINEZ
To: Betsy Adams; Richard Shields
Date: 10/24/2012 8:58 AM
Subject: Fwd: FW: SANBAG CAP and EIR
Attachments: BIASC CAP Policy Statement 10-12-12.pdf
Betsy & Rich,
Did you receive this email too. Please let me know if there is anything that you would like me to
do.
Thanks,
Tracey
From: John Heimann [mailto:john@biabuild.com]
Sent: Tuesday, October 23, 2012 4:17 PM
To: "badams@cityofgrandterrace.org" <badams@cityofgrandterrace.org>
Cc: "tmartinez@cityofgrandterrace.org" <tmartinez@cityofgrandterrace.org>, Carlos Rodriguez
<carlos@biabuild.com>
Subject: SANBAG CAP and EIR
Dear City Manager Adams,
The BIA Baldy View Chapter has been monitoring the preparation of SANBAG’s draft Regional
Greenhouse Gas Inventory and Reduction Plan along with the coinciding draft Environmental
Impact Report. We recognize that Grand Terrace is one of 21 cities coordinating with SANBAG to
prepare these documents which will ultimately assist each city in crafting their respective Climate
Action Plans (CAP) in 2013.
We respectfully request a meeting with your staff to discuss your perspective on these draft
documents in advance of their formal adoption by SANBAG. Once the documents are adopted by
SANBAG, we also request to work closely with your staff on the preparation of your draft CAP.
We have included the attached BIA Climate Action Policy statement for your consideration.
The building industry remains an important economic engine throughout San Bernardino County.
We look forward to working with you to craft a CAP that strikes a balance between addressing
future environmental needs without hindering the prospects of economic growth. Thank you in
advance for your willingness to work together on this important effort.
Respectfully,
John Heimann
Director of Government Affairs
BIA – Baldy View Chapter
8711 Monroe Court, Suite B
Rancho Cucamonga, CA 91730
909-942-2072
www.biabuild.com
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AGENDA REPORT
MEETING DATE:January 8, 2013 Council & Successor Agency Item
TITLE:Department of Finance Determination of Successor
Agency's Recognized Obligation Payment Schedule III and
Low-Moderate Income Housing Fund Due Diligence Review
PRESENTED BY:Betsy Adams, City Manager
RECOMMENDATION:Receive information on Department of Finance
determinations on Successor Agency's Recognized
Obligation Payment Schedule III for period of January 1
through June 30, 2013 and on Low-Moderate Income
Housing Fund Due Diligence Review.
BACKGROUND:
Under redevelopment law, Assembly Bill (AB) 26 and AB 1484, the Successor Agency
has been required to prepare reports which were approved by the Oversight Board and
submitted to the State Department of Finance (DOF). Portions of the reported
Successor Agency obligations were subsequently denied by the DOF. The Successor
Agency then went through the appeal process provided by AB 1484; with final decisions
on the appeals now rendered by the DOF. These DOF decisions, along with the
Successor Agency’s justification letters presented at two Meet and Confer meetings are
included as attachments to this staff report.
DISCUSSION:
The DOF has denied five (5) items of varying significance in the Recognized Obligation
Payment Schedule III for the period of January 1 through June 30, 2013 (ROPS3).
2011A TABS (Tax Allocation Bonds) Bond Projects
The DOF has denied the Successor Agency’s continued use of tax exempt bonds for
various infrastructure projects. As a result, all work on the design phase of the Storm
Water Master Plan and Michigan Street Improvements stopped at the end of December.
This is the only DOF determination which does not impact the General Fund. It does,
however, impact Grand Terrace’s ability to proceed with critical infrastructure projects
for which the former Redevelopment Agency issued bonds. The Successor Agency is
evaluating legislative and legal options which may be available in this area. The DOF
has denied the use of bond proceeds for many successor agencies so there is the
potential for Grand Terrace to partner with others in seeking to regain the use of its tax
allocation bonds.
Residual Receipts
The DOF has denied the residual receipts backfill agreement between the City, the
Corporations for Better Housing, and the former Redevelopment Agency as a Low-
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Moderate Income Housing Fund (LMIHF) obligation. The DOF did leave open the
possibility of this housing agreement being restored in the future, with Oversight Board
approval, if the Successor Agency is issued a Finding of Completion later this summer
as provided for in AB 1484. With available LMIHF fund balance having been turned
over to the County Auditor-Controller (discussed further below) there is little likelihood
that funds will be available for the Successor Agency to make future residual receipts
payments if the agreement is restored. For Fiscal Year (FY) 2012-13, residual receipts
revenue of $300,000 to the General Fund must be removed and it will not be considered
as a General Fund revenue source in subsequent fiscal years.
Zion First National Bank (Zion Bank) Loan
The DOF has denied a $2.2 million loan with Zion Bank. While Grand Terrace has
treated this loan as a private refunding of former Redevelopment Agency debt, the
actual documents for this loan are between the City and Zion Bank and, to date, Staff
has not yet found any corresponding documentation between the City and the former
Redevelopment Agency whereby the latter assumed responsibility for this loan. Staff
conducted an exhaustive document search and has not yet been able to locate any
documents approved by the Redevelopment Agency Board that would show it had
assumed the responsibility for this loan. The impact to the General Fund in FY 2012-13
will be $127,424 for the semi-annual loan payment due March 1st. In subsequent fiscal
years, the General Fund impact will be $254,848 unless Staff is successful in
renegotiating the term of the loan or refinancing the loan.
Grand Terrace Chamber of Commerce Agreement
The DOF has disallowed the Successor Agency’s agreement with the Chamber of
Commerce as an enforceable obligation and reclassified it as an administrative
expense. This causes the Successor Agency to exceed its administrative cost
allowance limit; thus the Chamber of Commerce was advised that the agreement for
economic development related activities would need to end early. This agreement was
between the former Community Redevelopment Agency and the Chamber of
Commerce and should not affect the General Fund.
City News Group Agreement
The DOF has disallowed the City’s agreement with the City News Group as an
enforceable obligation and reclassified it as an administrative expense of the Successor
Agency. This agreement is for legal notices. The Successor Agency had requested
that the $13,878 requested in ROPS3 be reduced to $600. It is likely the actual amount
needed for this period could be less and would have to be absorbed by the General
Fund because it will be in excess of the administrative cost allowance limit.
The DOF’s denial of Residual Receipts as an enforceable obligation also impacts the
Due Diligence Review (DDR) the Low-Moderate Income Housing Fund as will be
discussed below.
LMIHF DDR
AB 1484 requires the LMIHF DDR as the first of two DDRs needed prior to the
Successor Agency receiving a Finding of Completion. A DDR is similar to an audit.
Rogers, Anderson, Malody & Scott, LLP (RAMS) performed the LMIHF DDR and
8.C
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identified $228,092 available for the residual receipts payment. With the DOF’s denial,
the Successor Agency was required to remit these funds to the County Auditor-
Controller (CAC) and did so under protest on December 20, 2012. While the City’s
General Fund has lost residual receipts as a revenue source, it will benefit on a “one
time” basis when the CAC disburses the $228,092 to the taxing entities later this fiscal
year. The City’s pass-through percentage is 19.97% (0.19971239), which will result in a
one-time payment to the City of $45,553.
FISCAL IMPACT:
The budget information provided below will be included as a larger budget update in the
mid year budget review next month. The following should be considered a preliminary,
and not complete, picture of the General Fund because it only addresses the impacts of
the DOF’s determinations on ROPS3 and the LMIFH DDR.
Impact of DOF ROPS3 & LMIHF DDR Determinations on General Fund
Projected Ending Fund Balance (FY 2012-13 adopted budget)810,958
Loss of Residual Receipts Revenue -300,000
Zion Loan Payment (semi annual payment due 3-1-13)-127,424
City News Group Agreement (legal notice publication)-600
GF Portion of LMIHF DDR (19.97123% of $228,092)45,553
Revised Projected Ending Fund Balance 428,487
While this reduction in the General Fund’s projected ending fund balance is of concern,
there is another “one time” revenue anticipated from the Successor Agency either late
this fiscal year or early next fiscal year. The second DDR, also performed by RAMS, on
the Successor Agency’s other (non-housing) funds has identified $1,651,302 that will
have to be remitted to the CAC in April if the DOF concurs with this number. Assuming
the same 19.97% (0.19971239) pass-through rate, the General Fund would receive a
one-time payment of $329,785.
In addition to providing the impacts of the DOF’s determinations on ROPS3 and the
LMIHF DDR, this staff report also provides a reminder of the budget dependency the
City has had on its former Redevelopment Agency. As such, it is an opportunity to
outline the next steps in what will likely be the City’s most challenging budget to date.
In February, the mid year budget will be presented. This will be the first opportunity for
the Council to consider this year’s budget after is has been thoroughly evaluated by
Willdan Financial Services.
In April, Willdan Financial Services will present 5-year revenue and expenditure
projections along with a cash flow analysis for the General Fund. This will lay the
foundation for budget discussions for next fiscal year and beyond.
8.C
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ATTACHMENTS:
·Grand_Terrace_LMIHF_DDR_MC_Determination
·Grand_Terrace_ROPS_III_MC_Determination
·LMIHF DDR Payment Protest Letter
·SA Counsel Letter for ROPS3 Meet and Confer
·SA Counsel Letter for LMIHF DDR Meet and Confer
APPROVALS:
Betsy Adams Completed 01/03/2013 2:25 PM
Finance Completed 01/03/2013 2:25 PM
City Attorney Completed 01/03/2013 11:40 AM
City Manager Completed 01/03/2013 12:11 PM
City Council Pending
8.C
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Attachment: Grand_Terrace_LMIHF_DDR_MC_Determination (1192 : DOF Determination on ROPS3 &
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Attachment: Grand_Terrace_LMIHF_DDR_MC_Determination (1192 : DOF Determination on ROPS3 &
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Attachment: Grand_Terrace_ROPS_III_MC_Determination (1192 : DOF Determination on ROPS3 & LMIHF
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Attachment: Grand_Terrace_ROPS_III_MC_Determination (1192 : DOF Determination on ROPS3 & LMIHF
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Attachment: Grand_Terrace_ROPS_III_MC_Determination (1192 : DOF Determination on ROPS3 & LMIHF
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MEMORANDUM
To: Department of Finance
From: Kimberly Hall Barlow, Successor Agency Counsel
By: Robert Khuu, Deputy Agency Counsel
Date: November 15, 2012
Subject: RESPONSES TO DEPARTMENT OF FINANCE OBJECTIONS TO
CERTAIN ITEMS ON THE GRAND TERRACE SUCCESSOR AGENCY'S
RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR JANUARY
1, 2013 TO JUNE 30, 2013.
1. Item No. 4 — Zion Loan (Description: Private Refunding of CRA Debt; Payee: Zion First
National Bank)
a.Statutes: N/A
b.Discussion:
At this time, the Successor Agency has been unable to find sufficient
documentation showing that the former Redevelopment Agency obligated itself to
pay the required amounts for Item No. 4. The Successor Agency concedes that
Item No. 4 should be removed from ROPS3 at this time, but reserves the right to
re-submit Item No. 4, in similar form, in subsequent recognized obligation
payment schedule periods if and when additional clarifying documents become
available.
2. Item No. 17 — 2011 TABS Bond Projects (Description: Michigan Street improvements
design and ROW acquisition; Payee: Webb & Associates)
a.Statutes: Health & Safety Code § 34191.4(c)1 ; § 34177(c); § 34177.3; §
34171(d)(1)(A); § 34179; Cal. Code of Civil Procedure §§ 1858; 26 USC § 149
b.Discussion:
Item No. 17 is for the design and right-of-way acquisition phase of a large public
works project funded with tax-exempt bond proceeds issued by Grand Terrace's
former redevelopment agency ("2011 TABS"). This project was specifically
' Unless otherwise stated, all subsequent code references will be to the California Health & Safety Code.
1
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called out in 2011 TABS bond documents as a project that the bond proceeds
were to fund. The enforceable obligation for this phase of the project was
established under ABx1 26 redevelopment dissolution law, and not under AB
1484. Below is the summary and timeline of the approvals for the design and
right-of-way acquisition phase:
June 15, 2011: The Grand Terrace Community Redevelopment Agency ("RDA")
issued 2011 Tax Allocation Bonds (Series A and B) as described in the Indenture
of Trust (Attachment 17-9). The Tax Certificate for these bonds (Attachment 17-
10) included a specific list of projects for the tax exempt portion of the issuance.
Included on the list are projects now currently in the design phase as a single
project (Southwest area infrastructure, design and construction (storm drains);
Michigan Street design, right-of-way acquisition and construction; Van Buren,
Pico and Main Streets storm drain and street rehabilitation) as approved under
ROPS2 (for the period July 1, 2012 to December 31, 2012). The RDA did not
initially proceed with work on these bonds projects because ABx1 26 halted all
redevelopment activity and the California Supreme Court issued a stay on new
redevelopment activity in California Redevelopment Assn. v. Matosantos, 53 Cal.
4th 231 (2011).
January 30, 2012: The RDA adopted Resolution 2012-03 making findings of
necessity and that the purpose of the 2011 Bonds can be achieved (See pages 2-4
of Attachment 17-2b). Listed in Attachment A of the Resolution is the Michigan
Street Improvements; Southwest Area Infrastructure (storm drains)
improvements; and storm drain and street rehabilitation for Van Buren, Pico and
Main Streets which are all adjacent to Michigan Street and run into the Southwest
Area of the redevelopment project area.
February 9, 2012: The RDA submitted Resolution 2012-03 to the DOF for review
(Attachment 17-2b).
February 17, 2012: DOF provides an opinion that if Item No. 17 was clearly laid
out in the bond indenture and the 2011A TABS bonds were issued prior to June
28, 2011, then Item No. 17 as a project would be approved (Attachment 17-3).
The Successor Agency and the Oversight Board subsequently relied on that
advice when it originally approved Item No. 17 on April 4, 2012.
April 4, 2012: The Oversight Board, therefore, adopted Resolution OB 2012-06
approving a city wide master storm water study and storm drain design; the
design of Michigan Street right-of-way improvements; the use of unexpended
2011 Bonds proceeds to fund these projects and established an enforceable
obligation of $908,694.60 for the design and right-of-way phase of the project
(See pages 8-9 of Attachment 17-4).
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April _11,2.012.: The Successor Agency provided the Department of Finance
("DOF") with Resolution OB 2012-06 with attachments showing approval of a
city wide master storm water study and stormdrain desin; the desig
ded 2011
n of
Michigan Street right-of-way improvements; and the use
g
of unexpen
Bonds proceeds to fund these projects (See pages 2-26 of Attachment 17-4).
Successor Agency did not receive any objections from DOF, and, therefore,
pursuant to Health & Safety Code § 34179, Oversight Board action, through
Resolution OB 2012-06, is a permissible authorization of the city wide master
storm water study and storm drain design; the design of Michigan Street right-of-
way improvements; and the use of unexpended 2011 Bonds proceeds to fund
these projects.
April __13,1Q11: The Oversight Board adopted Resolution OB 2012-08 approving
the Recognized Obligation Payment Schedule for the period of July 1 through
December 31, 2012 ("ROPS2") which included $908,695 2 of enforceable
obligations for the design and right-of-way phase of the project for Fiscal Year
2012-13 with the ROPS2 portion of the enforceable obligation as $460,000 (See
pages 2-11 of Attachment 17-5).
May 2, 2012: The Successor Agency provided the DOF with Resolution OB
2012-08 approving ROPS2, which included the $908,695 enforceable obligation
for the design and right-of-way phase of the project for Fiscal Year 2012-13 with
the ROPS2 portion of the enforceable obligation as $460,000 (Attachment 17-5,
page 8).
May 3, 2012: The Successor Agency provided DOF with a second copy of
Resolution OB 2012-06 and attachments approving a city wide master storm
water study and storm drain design; the design of Michigan Street right-of-way
improvements; and the use of unexpended 2011 Bonds proceeds to fund these
projects (Attachment 17-4).
May 25, 2012: The DOF provides Successor Agency with approval letter for
ROPS2 (Attachment 17-6). Those items approved on ROPS2 include $908,695
enforceable obligation for the design and right-of-way phase of the project for
Fiscal Year 2012-13 with the ROPS2 portion of the enforceable obligation as
$460,000.
June 6, 2012: The Oversight Board adopted Resolutio O 2012-14 (following
Successor Agency Approval) of the Amended ROPS2.
n
Am
B
ended ROPS2
included $908,695 enforceable obligation for the design and right-of-way phase
of the project for Fiscal Year 2012-13 with the ROPS2 portion of the enforceable
obligation as $460,000.3 (Attachment 17-5, page 18).
2 The amount was rounded up from $908,694.60. 3 Please note that Amended ROPSII listed the amount as "$906,685." This is a typographical error and should read
3
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No Change Admin Allowance
RPTTF
Other
Six Month Total
No Change
No Change
$448,695
ROPS 3 Item No. 17
Column
Project Name
Submitted
2011A TABS
Projects
Requested
Correction
No Change
Execution Date
Termination Date
Payee
Description
Project. Area
Total Outstanding
Total Due FY
2012-13
LMIHF
Bond Proceeds
Reserve Balance
3/13/2012 I No Change
3/13/2015 I 12/31/20124
Webb & Assoc 1 No Change
Michigan Street I No Change
Improvements:
design & ROW
Grand Terrace I No Change
$428,695 I $787,093.99
$480,000 $908,695 5
No Change
$908,695
No Change
August 22, 2012: The Oversight Board adopted Resolution OB 2012-16
approving the Recognized Obligation Payment Schedule for the period of January
1 through June 3, 2013 ("ROPS3") which included the enforceable obligation for
the Michigan Street improvements design and right-of-way phase of the project
for Fiscal Year 2012-13 however, the amounts entered for this project were in
error in several columns. Successor Agency requests the correction of this clerical
error as follows:
August 28, 2012: The Successor Agency provided DOF with Resolution OB
2012-16 approving ROPS3 including the enforceable obligation for the Michigan
Street improvement design and right-of-way phase of the project for Fiscal Year
2012-13 which needs to be corrected as noted above (Attachment 17-7).
"$908,695." 4 Because the work is not likely to be completed by the expiration date of the agreement, the Successor Agency is
scheduled to consider extension of the agreement at its next meeting, and then Oversight Board approval for the
extension will be sought.
5 This includes the contract amount of $826,086.00 plus a 10% contingency typically budgeted for this type of
public work.
4
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October 19, 2012: The DOF provides Successor Agency with approval letter for
ROPS3 (Attachment 17-8). Approved ROPS3 excludes Item No. 17 as an
enforceable obligation.
As allowed at the time by ABx 1 26, DOF approved Item No. 17, Michigan Street
improvements (design and right-of-way acquisition phase of $908,695 funded by
2011 A tax allocation bonds) as an enforceable obligation for the Grand Terrace
Successor Agency in ROPS2. This is the first phase of a large public works
project. Based upon the previous approvals by DOF on earlier phases of Item No.
17, the Successor Agency requests that ROPS3 be corrected for Item No. 17, as
previously noted, so that this phase of the project can be completed as provided
by contract in Fiscal Year 2012-13 (with or without an extension of the
agreement, the payment of funds on the contract will not be completed until the
ROPS3 period).
If not, then the DOF's determination that Health & Safety Code § 34191.4(c)
prohibits the spending of the 2011A TABS and 2011B TABS bond proceeds
("Bond Proceeds") is an incorrect reading of the law. § 34191.4(c) only limits the
spending of those bond proceeds that are sourced in bonds issued on or before
December 31, 2010. Therefore, § 34191.4(c) is inapplicable to the Bond Proceeds
as they are sourced in bonds that were issued in 2011.
Additionally, California Code of Civil Procedure § 1858 provides that
interpretation of statutes should simply "ascertain and declare what is in terms or
in substance contained therein, not to insert what has been omitted, or to omit
what has been inserted; and where there are several provisions or particulars, such
a construction is, if possible, to be adopted as will give effect to all." Therefore,
the ABx1 26 and AB 1484 ("Dissolution Bills") must be interpreted as a whole,
and not merely analyzed in a piecemeal fashion.
§ 34177(c) requires the Successor Agency to perform all obligations as required
by any enforceable obligation. The Successor Agency is also prohibited from
creating new enforceable obligations or beginning new redevelopment work
unless those activities are done in "compliance with an enforceable obligation that
existed prior to June 28, 2011." Cal. Health & Safety Code § 34177.3.
Enforceable obligations are defined to include bonds, "as defined by § 33602 [of
the Health & Safety Code] and bonds issued pursuant to Chapter 10.5
(commencing with § 5850 of Division 6 of Title 1 of the Government Code..."
Therefore, if a bond requires that, as part of the indenture, bond proceeds be spent
in a particular manner (i.e. requires bond proceeds to be spent building certain
projects), then the Successor Agency is obligated to spend bond proceeds in that
manner so long as the purpose to be achieved is still achievable and the bonds
were issued prior to June 28, 2011. But in order to use the bond proceeds, the
indenture must be issued after December 31, 2010 and prior to June 28, 2011
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pursuant to the Dissolution Bills. When the entirety of the Dissolution Bills are
read in concert, the Bond Proceeds at issue here may be spent because the bond
indenture related to the Bond Proceeds is an enforceable obligation which was
issued prior to June 28, 2011, but after December 31, 2010. (See Attachment 17-9
and 17-10).
Furthermore, the bond proceeds in question were derived from tax exempt bonds.
As noted above, the Successor Agency has taken particular care in ensuring that
these bond proceeds are used for the purpose for which they were issued to avoid
the loss of their tax exempt status under federal law. 26 USC § 149. If the DOF
does not honor this enforceable obligation, it would result in the Successor
Agency defaulting on its bond obligations which will cause the bonds to lose their
tax exempt status, directly and negatively impacting the bond holders.
3. Item Nos. 18-25 — Various 2011A TABS Bond Projects (Description: various projects
called out to be completed under the 2011A TABS Bond; Payee: N/A)
a.Statutes: § 34171(d)(1)(A); § 34191.4(c)
b.Discussion:
The DOF cited Health & Safety Code § 34191.4(c) in its determination that Item
Nos. 18 through 25 were not enforceable obligations for the ROPS3 period but
could be enforceable obligations in the future after the Successor Agency receives
a Finding of Completion. At this time, the Successor Agency concurs with this
determination for Item Nos. 18 through 25, because the projects required to be
completed by the 2011A TABS and 2011B TABS bonds related to those items
have not yet been contracted for such that the Successor Agency is required to
begin work. Because the 2011A TABS and 2011B TABS bonds are enforceable
obligations pursuant to Health & Safety Code § 34171(d)(1)(A) (in which the
purposes for which they were bonded for are still achievable), the Successor
Agency reserves the right to re-submit Item Nos. 18 through 25 on future
recognized obligation payment schedule as may be required.
4. Item No. 28 — SERAF Loan LMIHF — RESERVE (Description: Repayment of loan for
SERAF — Reserve; Payee: LMIHF)
a.Statutes: N/A
b.Discussion:
At this time, Successor Agency does not dispute the Department of Finance's
determination that Item No. 28, Supplemental Education Revenue Augmentation
Fund (SERAF) loan, shall not be repaid to the Low and Moderate Income
Housing Fund (LMIHF) prior to Fiscal Year 2013-14 pursuant to Health & Safety
Code § 34176(e)(6)(B).
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5. Item No. 30 — Residual Receipts (Description: Affordable housing payment agreement
FY 2012-2013; Payee: City of Grand Terrace)
a.Statutes: § 34171(d)(3)
b.Discussion:
The subject property that the Residual Receipts Agreement contemplates is owned
by the City of Grand Terrace. The City, the former-Redevelopment Agency, and
the Corporation for Better Housing entered into several agreements in order to
provide low - and moderate-income housing to senior citizens. The Residual
Receipts Agreement is part of that set of agreements. The purpose of it is to
secure payment to the City for amounts owed under the Ground Lease so that
low- and moderate-income housing can continue to be provided by the
Corporation for Better Housing. Without this agreement, then such provision of
low- and moderate-income housing is jeopardized in addition to affecting the
third party rights of the Corporation for Better Housing. While many agreements
between the former-Redevelopment Agency and the City generally could be
considered void, § 34171(d)(3) provides for an exception for those agreements
providing low- to moderate-income housing pursuant to the Health & Safety
Code. The Residual Receipts Agreement clearly falls into this exception for the
reasons noted above.
6. Item No. 6 — Professional Services (Description: Advertising/Noticing; Payee: City News
Group)
a.Statutes: § 34177.3(b)
b.Discussion:
Grand Terrace has a professional services agreement with the City News Group,
awarded through a competitive proposal process, for the publication of legal
notices for the City and former redevelopment agency (now the Successor
Agency). For the Successor Agency, these legal notices are only for wind down
activities of the former redevelopment agency and thus are an enforceable
obligation, not an administrative expense. Cal. Health & Safety Code §
34177.3(b). § 34177.3(b) creates an exception stating that those
costs/agreements/contracts incurred as part of winding down the affairs of the
former-RDA can be Enforceable Obligations (i.e. the Successor Agency can
create Enforceable Obligations for the purpose of winding down). This section
authorizes contracts to perform wind down functions that are not included within
the "administrative cost allowance" — therefore, the Brown Act noticing costs
relating to Oversight Board and Successor Agency meetings are meant to enable
both bodies to complete the wind down of the former redevelopment agency's
affairs.
In reviewing this enforceable obligation, the Successor Agency has determined
that the $13,878 requested should be revised to $600 for the ROPS3 period. This
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number will increase in future ROPS periods as Successor Agency begins to
dispose of its remaining assets. Further, while this City News Group Agreement is
between the City and City News Group (See Attachment 6-1), please see the
attached Cooperation Agreement (See Attachment 6-2) which creates, allows, and
permits the City to engage in activities for the benefit of the former
Redevelopment Agency and receive reimbursement therefrom.
7. Item No. 7 — Consulting Services (Description: Business Development Services; Payee:
Chamber of Commerce)
a.Statutes: § 34163(b); § 34171(b); 'S 34171(d)(1)(E)
b.Discussion:
The former redevelopment agency entered into an agreement on July 13, 2010
with the Grand Terrace Chamber of Commerce to provide a broad range of
services to the business community (Attachment 7-1). The agreement ends on
June 30, 2013 and the Successor Agency would potentially be subject to liability
for terminating the agreement without proper notice (60 days). Since the
agreement was entered into by the former redevelopment agency prior to June 28,
2011 it is an enforceable obligation of the former redevelopment agency pursuant
to Health & Safety Code § 34163(b).This agreement is also an enforceable
obligation of the Successor Agency, because it is a legally binding and
enforceable agreement pursuant to Health & Safety Code § 34171(d)(1)(E).
Therefore, it is not to be paid from administrative cost allowance pursuant to
Health & Safety Code § 34171(b). Indeed, the agreement has nothing to do with
the operation or wind-down of the Agency, so it not properly characterized as an
administrative cost at all. If the DOF finds otherwise, then the Successor Agency
will be in breach of this enforceable obligation and potentially subject to liability.
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MEMORANDUM
To: California Department of Finance
From: Kimberly Hall Barlow, Successor Agency Counsel
By: Robert Khuu, Deputy Agency Counsel
Date: December 4, 2012
Subject: RESPONSE TO THE DEPARTMENT OF FINANCE OBJECTIONS AND
ADJUSTMENTS TO SUCCESSOR AGENCY FOR THE GRAND
TERRACE COMMUNITY REDEVELOPMENT AGENCY'S THE NON-
LOW & MODERATE INCOME FUND DUE DILIGENCE REVIEW
1. Retention of $228,092 for the purposes of paying the Residual Receipts Agreement
as an enforceable obligation of the Successor Agency as part of its Fiscal year 2012-
2013 obligation under such agreement.
a. Background
The Successor Agency asserted the Residual Receipts Agreement is an agreement providing for
affordable housing, and thus is an enforceable obligation provided for in Cal. Health & Safety
Code § 34171(d)(3), in a May 7, 2012 letter sent to the DOF by Successor Agency Counsel
(Jones & Mayer). The Successor Agency reiterated this argument during its Meet and Confer on
ROPS III with the DOF on November 15, 2012. At this Meet and Confer the DOF suggested to
the Successor Agency that a single Meet and Confer meeting could be warranted for the Meet
and Confer request on the Residual Receipts Agreement and the Meet and Confer request on
three properties purchased with Low and Moderate Income Housing Funds. However, Grand
Terrace's request to consolidate the Meet and Confers was declined.
In its November 9, 2012 letter, the Department of Finance ("DOF") denied the Successor
Agency's retention of funds from the Low and Moderate Income Housing Fund ("LMIHF") for
the purpose of paying its obligations under the Residual Receipts Agreement. In its denial, the
DOF asserted that, because the Residual Receipts Agreement was previously denied as a ROPS3
item, retention of such funds in the LMIHF is not permitted. We respectfully disagree.
a. Discussion:
The subject property that the Residual Receipts Agreement contemplates is owned by the City of
Grand Terrace. The City, the former-redevelopment Agency, and the Corporation for Better
Housing entered into several agreements in order to provide low and moderate income housing
to senior citizens. The Residual Receipts Agreement is part of that set of agreements. The
project was not possible without the land leased to the Corporation for Better Housing by the
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City. The Residual Receipts Agreement was the only way to ensure that the City received a
revenue stream from the property it owned and must be read in conjunction with the lease
agreement and the other documents between the City, the Corporation for Better Housing and the
former Redevelopment Agency. The purpose of the Residual Receipts Agreement was to secure
payment to the City for amounts owed under the Ground Lease so that low and moderate income
housing can continue to be provided by the Corporation for Better Housing. Without this
agreement, the City could not have and would not have provided the land on which the very- low
and low-income housing is built. Moreover, the rights of the Corporation for Better Housing,
which leases the property and maintains the housing project would jeopardized because the
payment being challenged is from the Agency to guarantee the obligations of the Corporation for
Better Housing to the City. Therefore, such funds from the Low and Moderate Income Housing
Fund must be retained to provide for the low and moderate income housing provided by the
Residual Receipts Agreement.
DOF's determination is contrary to Health & Safety Code § 34171(d)(3)'s commitment to ensure
that the dissolution of redevelopment agencies does not affect low and moderate income housing
provided pursuant to the Health & Safety Code. While some agreements between the former-
redevelopment agencies and cities generally could be considered void, § 34171(d)(3) provides
for an exception for those agreements providing low to moderate income housing pursuant to the
Health & Safety Code. The Residual Receipts Agreement clearly falls into this exception for the
reasons noted above.
Further, because the Successor Agency is still in an ongoing dispute with the Department of
Finance on whether the Residual Receipts Agreement qualifies as an enforceable obligation, we
believe it is premature to require those available funds to be paid to be turned over to the County
Auditor Controller where it will be distributed to the various taxing entities.
Finally, we find it unusual that the Department of Finance's November 9, 2012 letter bases its
denial of $228,092.00 in funding for this agreement based upon its determination in its October
19, 2012 letter that the Residual Receipts Agreement is not an enforceable obligation. It should
be readily apparent to the DOF that the Successor Agency requested a meet and confer on this
item, among others, and met and conferred with the DOF on November 15, 2012. If the meet and
confer on November 15, 2012 results favorably to the Successor Agency, then the funds
requested to be retained here must be retained, because the basis upon which the DOF's
November 9, 2012 denial letter relies becomes clearly invalid. At a minimum, the funds should
not be ordered to be turned over until final determination has been made by the DOF as it relates
to the meet and confer occurring on November 15, 2012 regarding the Residual Receipts
Agreement. However, the timing of both of these letters seems to imply that the DOF has already
decided to deny the Residual Receipts Agreement as an enforceable obligation prior to, and
regardless of, any meet and confer that could occur. To conclude otherwise would ignore the fact
that the DOF is one single governmental entity charged with the duty and responsibility of
carrying out the dissolution of redevelopment in a consistent and fair manner instead of a loose
confederation of several non-communicating component entities with differing, inconsistent, and
contradictory interpretations of the law.
8.C.e
Packet Pg. 133
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