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02/12/2013CITY OF GRAND TERRACE CITY COUNCIL AGENDA • FEBRUARY 12, 2013 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road City of Grand Terrace Page 1 Updated 10/25/2012 1:16 PM The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at least 48 hours prior to the meeting. If you desire to address the City Council during the meeting, please complete a request to speak form available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at city hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.cityofgrandterrace.org CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Walt Stanckiewitz ¨¨¨ Mayor Pro Tem Bernardo Sandoval ¨¨¨ Councilwoman Darcy McNaboe ¨¨¨ Councilmember Jackie Mitchell ¨¨¨ Councilwoman Sylvia Robles ¨¨¨ 1.ITEMS TO DELETE 2.SPECIAL PRESENTATIONS A.Historical and Cultural Activities Committee Update, Priorities and Plans for 2013 3.CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. Agenda Grand Terrace City Council February 12, 2013 City of Grand Terrace Page 2 Updated 10/25/2012 1:16 PM A.Waive Full Reading of Full Ordinances on Agenda B.Approval of Minutes –Regular Meeting –01/08/2013 C.Approval of Minutes –Regular Meeting –01/22/2013 D.Historical and Cultural Activities Committee Member Resignation (Reagan) E.Approval of Check Register No. 02-12-2013 4.PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5.COUNCIL REPORTS 6.PUBLIC HEARINGS 7.UNFINISHED BUSINESS A.Grand Terrace Sports Leagues Facility Use Assignment 8.NEW BUSINESS A.Consider Request for Fireworks Stand from Grand Terrace High School Football Boosters B.Adoption of Resolution Approving Successor Agency Administrative Budget for Fiscal Year 2013-14 C.Adoption of Resolution Approving the Successor Agency's Recognized Obligation Payment Schedule (ROPS) for the Period July 1, 2013 through December 31, 2013 (ROPS 13-14A) 9.CLOSED SESSION A.Conference with Legal Counsel -Significant Exposure to Litigation Pursuant to Government Code 54956.9 (b) -One Potential Case ADJOURN The Next Regular City Council Meeting will be held on Tuesday, February 26, 2013 at 6:00 PM. Agenda item requests must be submitted in writing to the City Clerk’s office no later than 14 calendar days preceding the meeting. CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● JANUARY 8, 2013 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 Updated 2/7/2013 7:18 PM CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation - Pastor Andy McRae, Azure Hills Seventh-Day Adventist Church Pledge of Allegiance - Councilwoman Sylvia Robles Attendee Name Title Status Arrived Walt Stanckiewitz Mayor Present Bernardo Sandoval Mayor Pro Tem Present Darcy McNaboe Councilwoman Present Jackie Mitchell Councilmember Present Sylvia Robles Councilwoman Present Betsy Adams City Manager Present Steve Elam Interim Finance Director Present Tracey Martinez City Clerk Present Richard Shields Community Development Director Present Richard Adams City Attorney Present Steve Dorsey San Bernardino County Sheriff's Department Present Manny Mendoza San Bernardino County Sheriff's Department Present 1.ITEMS TO DELETE 2.SPECIAL PRESENTATIONS 3.CONSENT CALENDAR RESULT:APPROVED [UNANIMOUS] MOVER:Darcy McNaboe, Councilwoman SECONDER:Bernardo Sandoval, Mayor Pro Tem AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles A.Waive Full Reading of Full Ordinances on Agenda C.Adoption of Resolutions to Update Bank and Investment Account Signature Authority Items Removed from Consent Calendar B.Award the Attached Contractor Agreement, (Bid GTB 12-05) for the Construction of Grand Terrace Fitness Park to Hamel Contracting Inc. To award the Agreement (GTB-12-05) for the construction of Grand Terrace Fitness Park to Hamel Contracting Inc., in the amount of $843,581.40 and appropriate $843,581.40 from Account No. 48-600- 3.B Packet Pg. 3 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 8 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 8, 2013 City of Grand Terrace Page 2 Updated 2/7/2013 7:18 PM 325-003, for construction of the Park and appropriate an additional $84,358.14, from Account No. 48-600- 325-003, to cover a ten (10) percent contingency fund. D.Approval of Check Register Nos. 12-25-2012 and 01-08-2013 To approve Check Register Nos. 12-25-2012 and 01-08-2013 with the request that details on the visa charges be itemized. 4.PUBLIC COMMENT JoAnn Johnson Indicated that the Friends of Blue Mountain still need to raise $40,000.00 to pay for the purchase of 10 1/2 acres of land. If the full amount of the money needed is raised by December 31, 2013, an addition 19 acres will be donated. All donations are deductible. She encouraged the Chamber to get involved. The Friends of Blue Mountain has a goal to establish a 90 acre wilderness park and preserve hiking and horse trails which would connect to Box Springs, in Riverside, and trails in Loma Linda. Major contributors will be recognized. She feels that this wilderness park would be a great tribute to first Mayor, Tony Petta. She herself donated $1,000.00. 5.COUNCIL REPORTS Councilwoman Sylvia Robles Indicated that both of her campaigns were about transparency. She expressed her concern that residents are not able to watch Council Meetings. With the media and newspapers being compressed she is concerned that Grand Terrace is not getting any coverage. She indicated that she would like the following items to be agendized for future Council Meetings: -Discussion on the existing Cable Franchise to see if there is room to expand the coverage. -Webstreaming the City Council Meetings. -Landfill Agreement with the County of San Bernardino and discussion on whether we should entertain a request for proposals and what the time frame would be. -Hiring college interns at minimum wage to help with press releases and public information. -Workshop to formulate a Strategic Plan to openly discuss the structural deficit. -Discussion on other sources of revenue for park land/space. She reported that she attended the funeral of Tony Petta. She felt that it was very spiritual. She also attended the retirement party for former San Bernardino County Sheriff, Rod Hoops. He indicated that he had a very soft heart for Grand Terrace and enjoyed working with the former City Manager. Councilwoman Jackie Mitchell Would like to have a public workshop to discuss the financial situation of the City. Councilwoman Darcy McNaboe Indicated that the City of Grand Terrace lost substantial members of the community in 2012. She reported that there are a lot of parents, residents, and educators that are concerned following the events that happened at Sandy Hook Elementary School. She is happy to know that locally there was an enhanced Sheriff's presence as the students went back to school after the break. The schools have a policy that visitors need to have a valid reason to be on campus and they have to go through the office and check in. She is interested in knowing what enhanced measures have been implemented based on the recent events. She congratulated Penny Radtke for being named citizen of the year by City News. She is a very active member of the community. The Lion's Club will be holding their Eye Clinic on January 19, 2013 from 8:00 a.m. to 3:00 p.m. Also, January 18, 2013 is the deadline for the Lion's Club 2013 Spring Grants for the Grand Terrace High School Clubs. Applications are available on the Lion's Club website. She requested information on the work that is being done on Merle Court. 3.B Packet Pg. 4 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 8 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 8, 2013 City of Grand Terrace Page 3 Updated 2/7/2013 7:18 PM Richard Shields, Community Development Director Responded that the California Aqueduct is doing maintenance on the lines. It will be a few more weeks before the maintenance is complete. Mayor Pro Tem Bernardo Sandoval Thanked his peers for voting him in as Mayor Pro Tem. He indicated that law enforcement and the School District are working together to review the security plans for the schools and they are working on implementing things that can be done quickly with a minimal cost. He stated that he is very supportive of webstreaming Council Meetings, however, it is very expensive and feels that it is something that should be discussed when the City begins to consider a tax. Assembly Member Cheryl Brown, our new Assembly Member, was sworn in. Grand Terrace is a small City, however, we don't act like a small City. The problems and challenges that we face require us to address them outside the boundaries of our City. Cheryl Brown is interested in Grand Terrace, which is critical. He thanked those who have supported he and his family with the unexpected loss of a close family member. Mayor Walt Stanckiewitz Reported that Assembly Member Cheryl Brown requested a meeting with him. They met and discussed issues that are important to Grand Terrace. She understands what Cities are facing with the winding down of Redevelopment Agencies. Over $800,000.00 worth of items on the last ROPS were denied. Assembly Member Brown is committed to do what she can to get things moving in the right direction. He has confidence in her. 6.PUBLIC HEARINGS 7.UNFINISHED BUSINESS 8.NEW BUSINESS A.Grand Terrace Sports Leagues Facility Use and Assignment To establish an Ad-Hoc Committee including two Council Members, Mayor Pro Tem Sandoval and Council Member Robles, to meet with staff and representatives from each league to look at aportioning fields and other alternatives to accommodate all of the leagues and bring back a recommendation to the City Council for consideration. RESULT:APPROVED [UNANIMOUS] MOVER:Sylvia Robles, Councilwoman SECONDER:Darcy McNaboe, Councilwoman AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles Nick Betten Referred to an email that he sent to all of the members of the City Council. He feels that the practice time per player for soccer is not equivalent with football. It was his understanding that football was going to be able to use the fields at the high school. They do not plan on pursuing the use of the high school fields so that football can utilize them. Robert Sanchez He indicated that the only field that is well lit is the middle field at Rollins Park. Soccer teams are only practicing once, maybe twice per week. He feels that soccer is the only organization being asked to accommodate football. He is all for multiple sports but feels that they won't be able to accommodate all of the kids that sign up for soccer. 3.B Packet Pg. 5 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 8 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 8, 2013 City of Grand Terrace Page 4 Updated 2/7/2013 7:18 PM Steve Bills Indicated that baseball was accommodating to football. They did not have winter ball this year because of a lack of interest and because of the football field use issues. They are willing to work with all programs. He suggested that soccer use some of the fields at the elementary schools early in the evening to accommodate the younger teams. Richard Irwin Indicated that he is the Director of Coaches for soccer. He agrees that we are very limited on fields. He runs the special needs program through soccer and is concerned that losing field time will cause a conflict with the program. He respects all sports but doesn't understand why they would shrink a program that is successful. Linda Jimenez Stated that her children are involved with the football program. She feels that it should be about the kids. All children of the community should have the opportunity to play the sport they enjoy. One sport should not be more important than another. The program is expected to grow. Football is a big sport in the community. The kids that play football are not the same kids that play soccer. She feels that the community should not be fighting over fields. Hayward Robinson Stated that the conference requires them to have a home field, however, there is not a time frame for them to acquire one. Last year Valley College was their home field. They would prefer to play in Grand Terrace at the high school. They want to work with everyone and want to do what is best for all of the kids. He believes that there is room for everyone. John Echevarria Feels that soccer helps the kids be more competitive. His children play all sports and he supports football. They are here for the children. They are open to talks with football and they seemed to appreciate what they were given. Laura Morales Board Member, Colton Joint Unified School District, indicated that the High School fields were just released. Per policy the fields are not allowed to be used by other organizations other than for school programs for a year after the fields are released. The district has not denied the use of the fields for football they are still discussing the use of all facilities. They are limited on funds for repairs of the fields so they are being cautious on the policy for the use of all facilities. Angie Dischinger Concurred with Board Member Morales regarding the fields not being able to be used for a year after they are released. She doesn't have the authority to allow outside groups to use the fields. They need to preserve the integrity of the fields for the students. They want to work with the community and would like the high school to be the hub of the community. B.San Bernardino County Regional Greenhouse Gas Reduction Plan To receive and file this report. 3.B Packet Pg. 6 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 8 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 8, 2013 City of Grand Terrace Page 5 Updated 2/7/2013 7:18 PM RESULT:APPROVED [UNANIMOUS] MOVER:Darcy McNaboe, Councilwoman SECONDER:Jackie Mitchell, Councilmember AYES:Walt Stanckiewitz, Darcy McNaboe, Jackie Mitchell, Sylvia Robles ABSENT:Bernardo Sandoval Jeffrey McConnell Indicated that he would hope that consideration would be given to not implement anymore un-due burden on the building community when picking the menu items. He indicated that he would like the community to be able to give input with regard to this plan. C.Department of Finance Determination of Successor Agency's Recognized Obligation Payment Schedule III and Low-Moderate Income Housing Fund Due Diligence Review This is a receive and file report. No action was taken by the Council. 9.CLOSED SESSION ADJOURN The meeting was adjourned at 9:25 p.m. in Memory of Tony Petta, one of the City's Founding Fathers and the first Mayor of Grand Terrace. A.The Next Regular City Council Meeting will be held on Tuesday, January 22, 2013 at 6:00 PM. _________________________________ Mayor of the City of Grand Terrace _________________________________ City Clerk of the City of Grand Terrace 3.B Packet Pg. 7 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 8 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● JANUARY 22, 2013 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 Updated 2/7/2013 7:46 PM CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation - Councilmember Darcy McNaboe Pledge of Allegiance - Mayor Walt Stanckiewitz Attendee Name Title Status Arrived Walt Stanckiewitz Mayor Present Bernardo Sandoval Mayor Pro Tem Present Darcy McNaboe Councilwoman Present Jackie Mitchell Councilmember Absent Sylvia Robles Councilwoman Present Betsy Adams City Manager Present Tracey Martinez City Clerk Present Richard Shields Community Development Director Present Sandra Molina Community Development Deputy Director Present Cynthia Fortune Finance Manager Present Steve Elam Finance Department Present Richard Adams City Attorney Present Manny Mendoza San Bernardino County Sheriff's Department Present Steve Dorsey San Bernardino County Sheriff's Department Present Rick McClintock San Bernardino County Fire Department Present 1.ITEMS TO DELETE 2.SPECIAL PRESENTATIONS A.Presentation - Assemblymember Cheryl Brown - Plaque Honoring Tony Petta A Plaque was presented by Lisa Blacksher and Jon Gaede, representatives from Assembly Member Cheryl Brown honoring Tony Petta, who recently passed away. Council Member Darcy McNaboe accepted the plaque on behalf of Ann Petta. B.Grand Terrace Area Chamber of Commerce Business of the Month Sally McGuire, President, Grand Terrace Area Chamber of Commerce announced that the December Business of the Month was Montecito Memorial Park. 3.C Packet Pg. 8 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 2 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 22, 2013 City of Grand Terrace Page 2 Updated 2/7/2013 7:46 PM 3.CONSENT CALENDAR RESULT:APPROVED [UNANIMOUS] MOVER:Darcy McNaboe, Councilwoman SECONDER:Bernardo Sandoval, Mayor Pro Tem AYES:Walt Stanckiewitz, Bernardo Sandoval, Darcy McNaboe, Sylvia Robles ABSENT:Jackie Mitchell A.Waive Full Reading of Full Ordinances on Agenda B.Community Emergency Response Team (C.E.R.T.) Executive Committee Member Resignation (Kaplanek) E.Approval of Minutes – Regular Meeting – 12/11/2012 F.Approval of Minutes – Special Meeting – 12/17/2012 G.Approval of Minutes – Special Meeting – 01/08/2013 H.Approval of Check Register No. 01-22-2013 ITEMS REMOVED FROM THE CONSENT CALENDAR C.Accept Historical and Cultural Activities Committee Meeting Minutes of December 3, 2012 To accept the Historical and Cultural Activities Committee Meeting of December 3, 2012 with corrections to the date of the minutes (from December 3, 2013 to December 3, 2012) and the date of the minutes that were reviewed (from December 3, 2012 to November 5, 2012). RESULT:ACCEPTED [UNANIMOUS] MOVER:Darcy McNaboe, Councilwoman SECONDER:Sylvia Robles, Councilwoman AYES:Walt Stanckiewitz, Bernardo Sandoval, Darcy McNaboe, Sylvia Robles ABSENT:Jackie Mitchell D.Early Termination Agency Agreement with Grand Terrace Chamber of Commerce Due to Department of Finance Determination Authorize the Executive Director of the Successor Agency to send a letter of termination to the Grand Terrace Chamber of Commerce. 3.C Packet Pg. 9 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 2 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 22, 2013 City of Grand Terrace Page 3 Updated 2/7/2013 7:46 PM RESULT:APPROVED [UNANIMOUS] MOVER:Darcy McNaboe, Councilwoman SECONDER:Bernardo Sandoval, Mayor Pro Tem AYES:Walt Stanckiewitz, Bernardo Sandoval, Darcy McNaboe, Sylvia Robles ABSENT:Jackie Mitchell 4.PUBLIC COMMENT 5.COUNCIL REPORTS Councilmember Darcy McNaboe Reported that she attended the Budget Commission on Water Policy. This takes place at the San Bernardino Valley Municipal Water District Office. She gave an overview of what the Valley District is and what they do. She reported that they received updates on the following items: -Basin Technical Advisory Committee 2013 Regional Water Management Plan - It projects the needed ground water recharge that needs to be made for the year and how it will be carried out. -Change in storage calculation - storage capacity. -Santa Ana Sucker The Grand Terrace Lion's Club held their sight clinic. 350 community members received service. She expressed her concern with crime and questioned if there is an active Citizens on Patrol. She requested that when an event occurs in town during closed hours the Council and residents do not have access to the basic information on what has happened. She requested that something be done with the level of communication. She questioned if we are ready to begin accepting applications on the Crime Prevention Committee. Manny Mendoza, San Bernardino County Sheriff's Department Responded that there is still an active Citizen's on Patrol, they are County wide and respond to all Contract Cities and County areas. He indicated that they will work on the communication with the City. Mayor Pro Tem Bernardo Sandoval Stated that in absence of information people will come up with their own conclusions. Councilmember Sylvia Robles Reported that she attended the League of California Cities Boot Camp for New Mayors and Council Members. She stated that it was very intense and many areas were covered. She learned a lot. She feels that they need to be sure to self-police and she will be working with the City Attorney during the upcoming year as she learns the policies and procedures. She reported that a family member of Laura Morales was hit by a car and is in critical condition and requested prayers for her family and all others that have been hit with tragedy. Mayor Walt Stanckiewitz Announced that a blood drive will be held at Wilden Pump on January 31, 2013 from 12 noon to 5:00 p.m. Mayor Pro Tem Bernardo Sandoval Thanked everyone for their love and support for his family and himself during the difficult time of losing a family member. 3.C Packet Pg. 10 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 2 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council January 22, 2013 City of Grand Terrace Page 4 Updated 2/7/2013 7:46 PM 6.PUBLIC HEARINGS 7.UNFINISHED BUSINESS 8.NEW BUSINESS A.Letter to Assemblymember Brown Requesting Legislation on Use of 2011 Tax Allocation Bonds Approve the draft letter to Assemblymember Cheryl R. Brown requesting her assistance with redevelopment dissolution legislation permitting the use of 2011 tax allocation bonds and authorize the Mayor and Chairman to sign the letter on behalf of the City Council and Successor Agency Board. RESULT:APPROVED [UNANIMOUS] MOVER:Darcy McNaboe, Councilwoman SECONDER:Bernardo Sandoval, Mayor Pro Tem AYES:Walt Stanckiewitz, Bernardo Sandoval, Darcy McNaboe, Sylvia Robles ABSENT:Jackie Mitchell B.Council Ad Hoc Committee on City Attorney Agreement To create an Ad-Hoc Committee appointing Mayor Walt Stanckiewitz and Council Member Darcy McNaboe along with the City Manager to meet with the City Attorney to review special services provided to the City and the Successor Agency. RESULT:APPROVED [UNANIMOUS] MOVER:Bernardo Sandoval, Mayor Pro Tem SECONDER:Sylvia Robles, Councilwoman AYES:Walt Stanckiewitz, Bernardo Sandoval, Darcy McNaboe, Sylvia Robles ABSENT:Jackie Mitchell 9.CLOSED SESSION ADJOURN The meeting was adjourned at 6:55 p.m. The Next Regular City Council Meeting will be held on Tuesday, February 12, 2013 at 6:00 PM. _________________________________ Mayor of the City of Grand Terrace _________________________________ City Clerk of the City of Grand Terrace 3.C Packet Pg. 11 Mi n u t e s A c c e p t a n c e : M i n u t e s o f J a n 2 2 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) AGENDA REPORT MEETING DATE:February 12, 2013 Council Item TITLE:Historical and Cultural Activities Committee Member Resignation (Reagan) PRESENTED BY:Tracey Martinez, City Clerk RECOMMENDATION:Accept the Letter of Resignation of Historical and Cultural Activities Committee Member Peggy Reagan, direct Staff to send a letter of regret and direct the City Clerk to post a Notice of Vacancy. BACKGROUND: Peggy Reagan was appointed to serve as a regular member of the Historical & Cultural Activities Committee on October 13, 2009 and was re-appointed on June 26, 2012 by the City Council with a term continuing to June 30, 2016. DISCUSSION: On January 28, 2013, the City Clerk received a letter from Mrs. Reagan indicating that she is no longer able to serve on the Historical and Cultural Activities Committee. The letter is attached for your review. With the resignation of Mrs. Reagan, the Historical and Cultural Activities Committee will have one regular member vacancy. After acceptance of Mrs. Reagan's resignation, staff will post a notice of vacancy pursuant to Government Code Section 54974, prepare a letter of regret and begin accepting applications from residents who may wish to serve on the Committee. FISCAL IMPACT: There is no fiscal impact to the City. ATTACHMENTS: ·Attachment -Letter of Resignation -Reagan APPROVALS: Tracey Martinez Completed 02/06/2013 1:09 PM Finance Completed 02/06/2013 1:39 PM City Attorney Completed 02/07/2013 4:15 PM City Manager Completed 02/07/2013 4:16 PM City Council Pending 3.D Packet Pg. 12 RECEIVED JAN 9 2013 January 22, 2013 'TV OF GRAND TERRACE ' '11ERK'S DEPARTMENT To Whom It May Concern It is with deep regret that I am submitting my resignation on the Historical and Cultural Activities Committee. It has been my honor to serve on this City committee with an outstanding group of women. However, circumstances in my life have changed and I will not be able to continue. Thank you for allowing me to serve our City in this small way. Sincerely, Margaret "Peggy" Reagan 3.D.a Packet Pg. 13 At t a c h m e n t : A t t a c h m e n t - L e t t e r o f R e s i g n a t i o n - R e a g a n ( 1 2 1 2 : H i s t o r i c a l & C u l t u r a l A c t i v i t i e s C o m m i t t e e M e m b e r R e s i g n a t i o n - P e g g y AGENDA REPORT MEETING DATE:February 12, 2013 Council Item TITLE:Approval of Check Register No. 02-12-2013 PRESENTED BY:Cynthia Fortune, Finance Manager RECOMMENDATION:Approve Attached Check Register for February 12, 2013, as Submitted, which includes the Check Register Account Index and Voucher Listings for Fiscal Year 2012-13. BACKGROUND: The Check Register for February 12, 2013 is presented in accordance with Government Code §37202 and is hereby submitted for the City Council’s approval. The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and CRA Successor Agency. Expenditure account number formats are XX-XXX-XXX [Fund- Department-Account]. Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact. A total of $334,032.73 in accounts payable checks was issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached check register. New vendors: Check No.Payee Description Amount 68953 California Chamber of Commerce Labor Law Posters $195.32 Payments larger than $10,000: Check No.Payee Description Amount 68936 Public Emp. Retirement Sys.CalPERS Health Insurance -January $12,948.11 68942 Public Emp. Retirement Sys.CalPERS Health Insurance -February $13,831.00 68943 Public Emp. Retirement Sys. CalPERS Retirement Contributions – (Employer & Employee)$14,088.26 68944 Southern California Edison Energy Usage -December $11,022.80 3.E Packet Pg. 14 Check No.Payee Description Amount 68949 Albert A. Webb Associates Services for West Side Park and City Wide Stormwater Master Plan - December $39,243.02 68968 Jones & Mayer Legal Services –November & December $18,723.39 68982 S.B. County Sheriff Law Enforcement Services -January $146,616.00 68990 Willdan Financial Services Finance Department Services -January $17,850.00 Payroll costs for the period ending January 18, 2013 Pay Per.Period Ending Period Amount 2 01/18/2013 Biweekly $57,703.58 FISCAL IMPACT: All disbursements are made in accordance with the Adopted Budget for Fiscal Year 2012-13. ATTACHMENTS: ·Check Register Account Index ·Check Register 2-12-13 APPROVALS: Cynthia Fortune Completed 02/06/2013 5:45 PM Finance Completed 02/06/2013 5:49 PM City Attorney Completed 02/07/2013 4:15 PM City Manager Completed 02/07/2013 4:17 PM City Council Pending 3.E Packet Pg. 15 City of Grand Terrace Check Register Index FD No.Fund Name Dept No.Department Name General Account Numbers 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES 10 GENERAL FUND 120 CITY MANAGER 139 EMPLOYEES' BENEFIT PLAN 11 STREET FUND 125 CITY CLERK 140 RETIREMENT 12 STORM DRAIN FUND 140 FINANCE 142 HEALTH/LIFE INSURANCE 13 PARK FUND 160 CITY ATTORNEY 143 WORKERS' COMPENSATION 14 AB 3229 COPS FUND 172 BUILDING & SAFETY 138/141 MEDICARE / SUI 15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE 16 GAS TAX FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITAL FURN/SMALL TOOLS 17 TRAFFIC SAFETY FUND/ TDA FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 19 FACILITIES DEVELOPMENT FUND 187 ENFORCEMENT PROGRAM 230 ADVERTISING 20 MEASURE I FUND 190 GENERAL GOVERNMENT (NON-DEPT) 235 COMMUNICATIONS 21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 238-239 UTILITIES 22 COMMUNITY DEVELOPMENT BLOCK GRANT 370 COMMUNITY & ECONOMIC DEV 240-242 RENTS & LEASES 26 LSCPG/ LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 245-246 MAINT BLDG GRNDS EQUIPMNT 44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 250-251 PROFESSIONAL SERVICES 46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 255-256 CONTRACTUAL SERVICES 47 BARTON RD. BRIDGE PROJECT 440 CHILD CARE 260 INSURANCE & SURETY BONDS 32 CRA-CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 265 MEMBERSHIPS & DUES 33 CRA-DEBT SERVICE FUND 631 STORM DRAIN MAINTENANCE 268 TRAINING 34 CRA-LOW & MOD HOUSING 801 PLANNING COMMISSION 270 TRAVEL/CONFERENCES/MTGS 802 CRIME PREVENTION UNIT 272 FUEL & VEHICLE MAINTENANCE 804 HISTORICAL & CULTURAL COMM. 570 WASTEWATER TREATMENT 805 SENIOR CITIZENS PROGRAM 33-300 DEBT SERVICE 807 PARKS & REC COMMITTEE 7XX FACILITIES IMPRV (NO CIP) 808 EMERGENCY OPERATIONS PROG. 700 COMPUTER-RELATED 701 VEHICLES & EQUIPMENT 3. E . a Pa c k e t P g . 1 6 Attachment: Check Register Account Index (1211 : Check Register No. 02-12-2013) 02/06/2013 Voucher List CITY OF GRAND TERRACE 1 11:31:28AM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68927 1/22/2013 006285 RIVERSIDE HIGHLAND WATER CO Oct/Dec 2012 Oct/Dec Water Usage Fees 10-190-238-000-000 2,076.73 Total : 2,076.73 68928 1/24/2013 004350 LEAGUE OF CALIFORNIA CITIES, I 01222013 LEAGUE IE DIVISION DINNER 1/24/2013 10-110-270-000-000 40.00 10-120-270-000-000 40.00 Total : 80.00 68929 1/24/2013 006730 SO.CA.GAS COMPANY Dec 2012 Dec Natural Gas/CNG Fuel Usage 10-190-238-000-000 981.82 10-805-238-000-000 297.66 09-440-238-000-000 182.73 10-175-272-000-000 7.80 10-185-272-000-000 2.60 09-440-272-000-000 2.60 Total : 1,475.21 68930 1/24/2013 001213 AT & T Dec/Jan Dec/Jan Phones & Internet Services 09-440-235-000-000 484.41 10-190-235-000-000 533.74 10-450-235-000-000 47.14 10-805-235-000-000 162.54 10-808-235-000-000 99.98 Total : 1,327.81 68931 1/24/2013 001206 ARROWHEAD CREDIT UNION Dec/Jan Dec/Jan Visa Charges 10-110-220-000-000 151.89 23-200-14-00 207.99 09-440-228-000-000 7.98 09-440-225-000-000 41.25 10-808-246-000-000 108.67 10-190-246-000-000 8.33 10-175-272-000-000 272.21 Total : 798.32 1Page: 3.E.b Packet Pg. 17 At t a c h m e n t : C h e c k R e g i s t e r 2 - 1 2 - 1 3 ( 1 2 1 1 : C h e c k R e g i s t e r N o . 0 2 - 1 2 - 2 0 1 3 ) 02/06/2013 Voucher List CITY OF GRAND TERRACE 2 11:31:28AM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68932 1/24/2013 001907 COSTCO #478 0478 09 0015 86 WEEKLY CHILD CARE SUPPLIES 09-440-220-000-000 242.65 Total : 242.65 68933 1/24/2013 010664 SHELL FLEET MANAGEMENT 8000209687301 December Vehicle Fuel 10-175-272-000-000 102.48 Total : 102.48 68934 1/24/2013 010218 CHEVRON & TEXACO CARD SERVICES 36840777 December Vehicle Fuel 10-175-272-000-000 210.79 09-440-272-000-000 67.47 10-185-272-000-000 32.30 Total : 310.56 68935 1/25/2013 011092 METLIFE-GROUP BENEFITS Jan KM05736710 January Employee/Dependent Dental 10-022-61-00 1,189.80 Total : 1,189.80 68936 1/28/2013 005702 PUBLIC EMPLOYEES' RETIREMENT January Pers HealthJanuary PERS Health Insurance for 32-200-142-000-000 362.67 10-022-61-00 5,048.53 10-120-142-000-000 610.42 10-125-142-000-000 340.01 10-140-142-000-000 680.03 10-172-142-000-000 476.02 10-175-142-000-000 634.69 10-185-142-000-000 136.01 10-190-265-000-000 33.89 10-370-142-000-000 634.69 10-380-142-000-000 453.35 09-440-142-000-000 2,177.75 10-450-142-000-000 181.34 10-625-142-000-000 206.27 16-175-142-000-000 566.69 21-175-142-000-000 317.35 21-625-142-000-000 88.40 Total : 12,948.11 2Page: 3.E.b Packet Pg. 18 At t a c h m e n t : C h e c k R e g i s t e r 2 - 1 2 - 1 3 ( 1 2 1 1 : C h e c k R e g i s t e r N o . 0 2 - 1 2 - 2 0 1 3 ) 02/06/2013 Voucher List CITY OF GRAND TERRACE 3 11:31:28AM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68937 1/28/2013 011199 PRUDENTIAL MUNICIPAL POOL JanuaryEmployeeBenefJanuary Employee Benefits-EAP Life, 16-175-142-000-000 12.16 21-175-142-000-000 7.12 21-625-142-000-000 2.32 32-200-142-000-000 11.06 10-022-66-00 845.07 10-120-142-000-000 26.29 10-125-142-000-000 8.79 10-140-142-000-000 5.86 10-172-142-000-000 13.13 10-175-142-000-000 13.91 10-185-142-000-000 12.33 10-370-142-000-000 18.54 10-380-142-000-000 9.09 09-440-142-000-000 114.08 10-450-142-000-000 3.50 10-625-110-000-000 5.41 Total : 1,108.66 68938 1/28/2013 011196 FIDELITY SECURITY LIFE JanuaryEmpPaidVisionJanuary Employee Paid Vision Insurance 10-022-61-00 123.84 Total : 123.84 68939 1/28/2013 011206 AUL 3121 TRUST PR ending 1/04/13 Contributions for PR ending 01/04/13 10-022-68-00 54.56 Total : 54.56 68940 1/28/2013 010164 GREAT-WEST PRending 1/4&1/18/13Employee Deferred Compensation PR 10-022-63-00 4,745.41 Total : 4,745.41 68941 1/28/2013 010693 ARROWHEAD UNITED WAY PRending01/04/13 Contributions for PR ending 01/04/13 10-022-65-00 7.50 Total : 7.50 68942 2/1/2013 005702 PUBLIC EMPLOYEES' RETIREMENT FebPersHealth February PERS Health Insurance 3Page: 3.E.b Packet Pg. 19 At t a c h m e n t : C h e c k R e g i s t e r 2 - 1 2 - 1 3 ( 1 2 1 1 : C h e c k R e g i s t e r N o . 0 2 - 1 2 - 2 0 1 3 ) 02/06/2013 Voucher List CITY OF GRAND TERRACE 4 11:31:28AM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68942 2/1/2013 (Continued)005702 PUBLIC EMPLOYEES' RETIREMENT 32-200-142-000-000 362.67 10-022-61-00 5,703.03 10-190-265-000-000 38.28 10-120-142-000-000 610.42 10-125-142-000-000 340.01 10-140-142-000-000 680.03 10-172-142-000-000 476.02 10-175-142-000-000 634.69 10-185-142-000-000 136.01 10-370-142-000-000 634.69 10-380-142-000-000 453.35 09-440-142-000-000 2,401.75 10-450-142-000-000 181.34 10-625-142-000-000 206.27 16-175-142-000-000 566.69 21-175-142-000-000 317.35 21-625-142-000-000 88.40 Total : 13,831.00 68943 2/1/2013 005702 PUBLIC EMPLOYEES' RETIREMENT PR Ending 1/4/13 Contributions for PR ending 1/4/13 10-022-62-00 14,088.26 Total : 14,088.26 68944 2/1/2013 006720 SO.CA.EDISON COMPANY Dec 2012 December Energy Usage 10-172-238-000-000 29.78 10-175-238-000-000 29.78 09-440-238-000-000 560.39 10-805-238-000-000 629.12 10-190-238-000-000 2,401.39 16-510-238-000-000 6,334.34 10-450-238-000-000 888.60 26-600-238-000-000 49.80 26-601-238-000-000 41.50 26-602-238-000-000 58.10 Total : 11,022.80 4Page: 3.E.b Packet Pg. 20 At t a c h m e n t : C h e c k R e g i s t e r 2 - 1 2 - 1 3 ( 1 2 1 1 : C h e c k R e g i s t e r N o . 0 2 - 1 2 - 2 0 1 3 ) 02/06/2013 Voucher List CITY OF GRAND TERRACE 5 11:31:28AM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68945 2/1/2013 001213 AT & T Jan 2013 Dec/Jan Phones & Internet Service 10-190-235-000-000 449.95 Total : 449.95 68946 2/6/2013 011195 AMERICAN FIDELITY ASSURANCE CO JanEmpPaidFlex Jan Emp Paid Flex Spending/Dep Care 23-250-10-00 878.36 Total : 878.36 68947 2/6/2013 011194 AMERICAN FIDELITY ASSURANCE CO JanEmpPaid Acc/SuppJan Emp Paid Accident/Supp Life/ Supp 23-250-20-00 762.99 Total : 762.99 68948 2/12/2013 011260 ADAMS, BETSY 01232013 Reim Expenses DOF Meeting Sacramento 10-120-270-000-000 84.83 11152012 Reim Expenses DOF Meeting Sacramento 10-120-270-000-000 10.00 Total : 94.83 68949 2/12/2013 011143 ALBERT A. WEBB ASSOCIATES 124780 Dec West Side Park Services 48-600-325-003-000 1,225.27 124781 Dec City Wide Stormwater Master Plan 50-900-311-001-000 38,017.75 Total : 39,243.02 68950 2/12/2013 010730 ALLIANT INSURANCE SERVICES 96267 EVENT INSURANCE-CITY BIRTHDAY 10-804-220-000-000 189.37 Total : 189.37 68951 2/12/2013 010293 AVAYA, INC.2732290638 DEC/JAN PHONE & VOICEMAIL MAINT 10-190-246-000-000 183.46 2732342376 JAN/FEB PHONE & VOICEMAIL MAINT 10-190-246-000-000 183.46 Total : 366.92 68952 2/12/2013 010920 BEBOW'S HEATING & AIR 15129 EOC Building-Heater Unit Repairs 10-808-245-000-000 574.38 Total : 574.38 5Page: 3.E.b Packet Pg. 21 At t a c h m e n t : C h e c k R e g i s t e r 2 - 1 2 - 1 3 ( 1 2 1 1 : C h e c k R e g i s t e r N o . 0 2 - 1 2 - 2 0 1 3 ) 02/06/2013 Voucher List CITY OF GRAND TERRACE 6 11:31:28AM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68953 2/12/2013 011259 CALIFORNIA CHAMBER OF COMMERCE 10645293 Labor Law Posters 10-120-210-000-000 195.32 Total : 195.32 68954 2/12/2013 001810 CITY NEWSPAPER GROUP 17137 Notice of Public Hearing-Planning Comm 10-370-230-000-000 90.65 Total : 90.65 68955 2/12/2013 010866 CIVIC PLUS 103830 JAN-MAR WEBSITE HOSTING & MAINT. 10-125-250-000-000 2,015.46 Total : 2,015.46 68956 2/12/2013 011029 COBRA SIMPLE 166 December COBRA Admin Fee 10-190-220-000-000 50.00 171 January COBRA Admin Fee 10-190-220-000-000 50.00 Total : 100.00 68957 2/12/2013 001942 DATA TICKET INC.44938 Dec Parking Cite Processing Services 10-140-255-000-000 472.50 Total : 472.50 68958 2/12/2013 011061 EZ SUNNYDAY LANDSCAPE 2512 January Park Maintenance 10-450-255-000-000 3,165.00 Total : 3,165.00 68959 2/12/2013 002710 FOX OCCUPATIONAL MEDICAL CT.68679-40467 Dec Pre-Emp Physicals-Mayfield 10-190-224-000-000 55.00 Total : 55.00 68960 2/12/2013 002740 FRUIT GROWERS SUPPLY 91169077 Maintenance Supplies 10-195-245-000-000 37.18 91170804 Return Item Ref Inv 91169077 10-195-245-000-000 -13.49 Total : 23.69 68961 2/12/2013 011040 GOVERNMENT STAFFING SVCS INC 123606 Temp Sr Acct Tech wk ending 1/13/13 10-140-111-000-000 1,793.75 6Page: 3.E.b Packet Pg. 22 At t a c h m e n t : C h e c k R e g i s t e r 2 - 1 2 - 1 3 ( 1 2 1 1 : C h e c k R e g i s t e r N o . 0 2 - 1 2 - 2 0 1 3 ) 02/06/2013 Voucher List CITY OF GRAND TERRACE 7 11:31:28AM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 1,793.75 68961 2/12/2013 011040 GOVERNMENT STAFFING SVCS INC 68962 2/12/2013 010944 HERSHEY BUSINESS PRODUCTS 108351 Dictation Program Maintenance 10-125-246-000-000 105.00 Total : 105.00 68963 2/12/2013 003171 HINDERLITER de LLAMAS & ASSOC.0020369-IN 3rd Qtr Sales Tax Services 10-140-250-000-000 975.00 Total : 975.00 68964 2/12/2013 003224 HYDRO-SCAPE PRODUCTS INC.7441529-00 Rollins Park Supplies 10-450-245-000-000 258.70 Total : 258.70 68965 2/12/2013 011235 IQM2 INC.4099 JANUARY MINUTETRAQ SUBSCRIPTION 10-125-250-000-000 550.00 Total : 550.00 68966 2/12/2013 002727 J.R. FREEMAN COMPANY 499549-0 Council Chamber Name Plates 10-110-210-000-000 16.10 10-370-210-000-000 32.22 10-125-210-000-000 32.22 Total : 80.54 68967 2/12/2013 011211 JAN-PRO CLEANING SYSTEMS 34485 January Janitorial Services 10-195-245-000-000 641.00 10-450-245-000-000 334.00 Total : 975.00 68968 2/12/2013 011216 JONES & MAYER 60418A Lexus Nexus Firework/Adult Ordinance 10-160-250-000-000 184.89 61770 GT RLA: Lit. General 10-160-250-000-000 688.50 61771 GT RLA Retainer 10-160-250-000-000 4,000.00 32-200-251-000-000 4,000.00 61774 GT RLA: Code Enforcement 10-160-250-000-000 1,850.00 7Page: 3.E.b Packet Pg. 23 At t a c h m e n t : C h e c k R e g i s t e r 2 - 1 2 - 1 3 ( 1 2 1 1 : C h e c k R e g i s t e r N o . 0 2 - 1 2 - 2 0 1 3 ) 02/06/2013 Voucher List CITY OF GRAND TERRACE 8 11:31:28AM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68968 2/12/2013 (Continued)011216 JONES & MAYER 62279 January Retainer 10-160-250-000-000 4,000.00 32-200-251-000-000 4,000.00 Total : 18,723.39 68969 2/12/2013 004352 LEAGUE OF CALIFORNIA CITIES 125735 2013 Membership Dues 10-190-265-000-000 5,507.00 Total : 5,507.00 68970 2/12/2013 010611 MCNABOE, DARCY Feb 2013 Feb Health Ins Reim-McNaboe 10-110-142-000-000 303.00 Jan 2013 Jan Health Ins Reim-McNaboe 10-110-142-000-000 303.00 Total : 606.00 68971 2/12/2013 011261 MITCHELL, JACQUELINE 01292013 Reim Expenses League Sac Conf-Mitchell 10-110-270-000-000 52.87 Dec 2012 Dec Health Ins Reim-Mitchell 10-110-142-000-000 213.00 Total : 265.87 68972 2/12/2013 010097 NEXTEL COMMUNICATIONS 410575025-125 Dec/Jan Wireless Svc-Maint/C.Care 10-175-240-000-000 168.31 09-440-235-000-000 16.96 Total : 185.27 68973 2/12/2013 005400 OFFICE DEPOT 625588036001 Office Supplies 10-625-210-000-000 69.99 10-808-210-000-000 80.18 629883079001 Office Supplies 10-808-210-000-000 40.46 8Page: 3.E.b Packet Pg. 24 At t a c h m e n t : C h e c k R e g i s t e r 2 - 1 2 - 1 3 ( 1 2 1 1 : C h e c k R e g i s t e r N o . 0 2 - 1 2 - 2 0 1 3 ) 02/06/2013 Voucher List CITY OF GRAND TERRACE 9 11:31:28AM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68973 2/12/2013 (Continued)005400 OFFICE DEPOT 634550747001 Office Supplies 10-370-210-000-000 6.41 10-185-210-000-000 6.41 10-120-210-000-000 13.87 10-140-210-000-000 35.95 10-172-210-000-000 7.13 634550798001 Office Supplies 10-120-210-000-000 8.57 Total : 268.97 68974 2/12/2013 005586 PETTY CASH 01292013 Replenish C.Care Petty Cash 09-440-220-000-000 35.48 09-440-223-000-000 13.80 09-440-228-000-000 61.05 Total : 110.33 68975 2/12/2013 011245 RAQUEL'S CLEANING SERVICE 0000007 JANUARY C. CARE CLEANING SERVICES 09-440-244-000-000 800.00 Total : 800.00 68976 2/12/2013 010171 REPUBLIC ITS 400094111 Dec Signal Response Call-Outs 16-510-255-000-000 1,767.41 Total : 1,767.41 68977 2/12/2013 010171 SIEMENS INDUSTRY INC 400092526 Dec QuikNet & Traffice Signal Maint 16-510-255-000-000 1,163.36 Total : 1,163.36 68978 2/12/2013 006310 ROADRUNNER SELF STORAGE INC.15418 JANUARY STORAGE RENTAL 10-140-241-000-000 119.00 Total : 119.00 68979 2/12/2013 011175 ROBLES, SYLVIA 01292013 Reim Expenses League Sac Conf-Robles 10-110-270-000-000 33.02 Dec 2012 Dec Health Ins Reim-Robles 10-110-142-000-000 439.25 9Page: 3.E.b Packet Pg. 25 At t a c h m e n t : C h e c k R e g i s t e r 2 - 1 2 - 1 3 ( 1 2 1 1 : C h e c k R e g i s t e r N o . 0 2 - 1 2 - 2 0 1 3 ) 02/06/2013 Voucher List CITY OF GRAND TERRACE 10 11:31:28AM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68979 2/12/2013 (Continued)011175 ROBLES, SYLVIA Jan 2013 Jan Health Ins Reim-Robles 10-110-142-000-000 453.35 Total : 925.62 68980 2/12/2013 006557 S.B. COUNTY DEPT. PUBLIC WORKS FC 064/13 3rd Qtr NPDES Flood Control Agreement 10-625-220-000-000 7,157.50 21-625-220-000-000 3,067.50 Total : 10,225.00 68981 2/12/2013 006510 S.B. COUNTY INFORMATION 14299 December Pager Access 10-175-240-000-000 9.00 Total : 9.00 68982 2/12/2013 006531 S.B. COUNTY SHERIFF 12343 January Law Enforcement Services 10-410-255-000-000 6,541.00 10-410-256-000-000 131,742.00 14-411-256-000-000 8,333.00 Total : 146,616.00 68983 2/12/2013 006504 S.B. FIRE DEPT./HAZ.MATERIAL GT313CC 3rd Qtr Haz Waste Services 10-187-258-000-000 4,133.00 Total : 4,133.00 68984 2/12/2013 011071 STANCKIEWITZ, W.Jan 2013 Jan Health Ins Reim-Stanckiewitz 10-110-142-000-000 453.35 Total : 453.35 68985 2/12/2013 006898 SYSCO FOOD SERVICES OF L.A.301151633 7 C. CARE FOOD/SUPPLIES 09-440-220-000-000 907.13 301290491 2 C. CARE FOOD/SUPPLIES 09-440-220-000-000 621.14 Total : 1,528.27 68986 2/12/2013 011110 TIME WARNER CABLE 844840...3817 Dec/Jan Sr Cntr Internet & Cable 10-805-238-000-000 63.99 844840...3825 Jan/Feb Sr Cntr Internet & Cable 10-805-238-000-000 132.90 10Page: 3.E.b Packet Pg. 26 At t a c h m e n t : C h e c k R e g i s t e r 2 - 1 2 - 1 3 ( 1 2 1 1 : C h e c k R e g i s t e r N o . 0 2 - 1 2 - 2 0 1 3 ) 02/06/2013 Voucher List CITY OF GRAND TERRACE 11 11:31:28AM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 68986 2/12/2013 (Continued)011110 TIME WARNER CABLE 844840...7245 Jan/Feb Sr Cnt Cable & Internet 10-805-238-000-000 252.06 Jan 84484...3825 Jan/Feb Sr Cntr Cable & Internet 10-805-238-000-000 68.91 Total : 517.86 68987 2/12/2013 011253 TLMA ADMINSTRATION TL0000009371 December SLF Costs 16-510-255-000-000 141.33 Total : 141.33 68988 2/12/2013 011251 TYCO INTEGRATED SECURITY LLC 87117957 C.Care Smoke Detector Replaced 09-440-245-000-000 340.07 Total : 340.07 68989 2/12/2013 007920 WILLDAN 002-12942 Dec Plan Review & Inspection Services 10-172-250-000-000 2,827.50 Total : 2,827.50 68990 2/12/2013 011256 WILLDAN FINANCIAL SERVICES 010-19792 Jan Interim Finance Director Services 10-140-250-000-000 2,268.00 32-200-250-000-000 1,512.00 010-19990 JANUARY FINANCE DEPARTMENT SERVICES 10-140-250-000-000 14,070.00 Total : 17,850.00 Bank total : 334,032.73 64 Vouchers for bank code :bofa 334,032.73Total vouchers :Vouchers in this report 64 11Page: 3.E.b Packet Pg. 27 At t a c h m e n t : C h e c k R e g i s t e r 2 - 1 2 - 1 3 ( 1 2 1 1 : C h e c k R e g i s t e r N o . 0 2 - 1 2 - 2 0 1 3 ) AGENDA REPORT MEETING DATE:February 12, 2013 Council Item TITLE:Grand Terrace Sports Leagues Facility Use Assignment PRESENTED BY:Richard Shields, Community Development Director RECOMMENDATION:The Facility Use Ad-Hoc Committee recommends that the City Council adopt Resolution No. 2013 -__ setting forth an agreement for scheduling park use for sports leagues. BACKGROUND: During the 2012 sports season, assigning play areas for the football and soccer leagues became difficult for Staff due to the increased sports league activity. The subject of how play fields should be assigned come up on numerous occasions at the City Council meetings. The City Council requested Staff study possible options that would accommodate all field use requests. Both soccer and football league seasons overlap at the end of the year when the days become shorter and the need for illuminated play fields become more important. At the January 8, 2012 City Council meeting, Staff presented recommendations to equally divide the play fields at Rollins Park to accommodate the newly formed football league. At this meeting, the City Council decided to appoint a Facility Use Ad-Hoc Committee made up of two City Council members, City Staff and elected representatives from each of the sports leagues. The ad-hoc committee was to meet with and discuss how the play fields could be divided in order to accommodate the needs of all league players for the upcoming year. DISCUSSION: The Facility Use Ad-Hoc Committee met twice, once on January 23, 2013 and again on January 31, 2013. The first meeting resolved the field use problems at Rollins Park with the sports leagues agreeing to one option that would divide the fields for the 2013 season and another option that would resolve sharing play fields beyond the 2013 season if agreements could not be established with the new high school fields. After the initial ad-hoc meeting, the league representatives decided to discuss the field use on their own time and came up with a written agreement signed by all the league representatives. The agreement was submitted to City Staff for comment. Staff suggested a second ad-hoc meeting be conducted which was held on January 31, 2013 to discuss the written agreement. The ad-hoc committee agreed to all of the recommended scheduling in the proposed agreement. The agreement is attached as Exhibit “A”,and is described further in the attached resolution. To briefly summarize the agreement, the league representatives offered another option 7.A Packet Pg. 28 to grant use of the Terrace Hills lower field to Grand Terrace Football League for the entire fall season from 6:00 p.m. to 8:00 p.m. Soccer will move teams around and will also have access to Pico Park fields for practice. Any changes in the lighting costs will be shared by the Grand Terrace Football League. Staff is recommending that the City Council approve the attached Resolution No. 2013- __ that divides play fields for the soccer and football leagues. FISCAL IMPACT: No fiscal impact other than Staffs’ time to attend the meetings and compile the information for City Council approval. ATTACHMENTS: ·Resolution with agreement APPROVALS: Richard Shields Completed 02/05/2013 3:07 PM Finance Completed 02/05/2013 4:53 PM City Attorney Completed 02/06/2013 8:43 AM Community Development Completed 02/06/2013 11:13 AM City Manager Completed 02/06/2013 2:22 PM City Council Pending 7.A Packet Pg. 29 7.A.a Packet Pg. 30 At t a c h m e n t : R e s o l u t i o n w i t h a g r e e m e n t ( 1 2 0 5 : G r a n d T e r r a c e S p o r t s L e a g u e s F a c i l i t y U s e A s s i g n m e n t ) 7.A.a Packet Pg. 31 At t a c h m e n t : R e s o l u t i o n w i t h a g r e e m e n t ( 1 2 0 5 : G r a n d T e r r a c e S p o r t s L e a g u e s F a c i l i t y U s e A s s i g n m e n t ) 7.A.a Packet Pg. 32 At t a c h m e n t : R e s o l u t i o n w i t h a g r e e m e n t ( 1 2 0 5 : G r a n d T e r r a c e S p o r t s L e a g u e s F a c i l i t y U s e A s s i g n m e n t ) AGENDA REPORT MEETING DATE:February 12, 2013 Council Item TITLE:Consider Request for Fireworks Stand from Grand Terrace High School Football Boosters PRESENTED BY:Betsy Adams, City Manager RECOMMENDATION:Consider a request from the Grand Terrace High School Football Boosters to be allowed to operate a temporary stand for the sale of Safe and Sane fireworks and provide direction to staff as to whether to amend the Municipal Code to allow a second fireworks stand in Grand Terrace. BACKGROUND: At the June 12,2012 Council Meeting, the Head Football Coach Grand Terrace High School (GTHS), Harold Strauss,mentioned that the football booster club held its first meeting and was interested in the possibility of operating a temporary fireworks stand in July of that year or the following year. No action was taken on this request because there was not adequate time available for the GTHS Football Boosters to obtain the required permit from the California State Fire Marshall to sell Safe and Sane fireworks the following month. GTHS Football Boosters was able to participate in a fireworks stand in Colton through the efforts of the Colton Chamber of Commerce. DISCUSSION: In late January 2013, the President of the GTHS Football Boosters, Jeanette Valadez, contacted the City about obtaining a permit to operate a temporary fireworks stand this year. She was advised that the City Council would have to adopt an amendment to the Municipal Code and then requested the matter be brought forward for Council consideration. Section 8.112.040 of the Municipal Code specifies the following prerequisites for issuing a license for a fireworks stand along with the number of licenses that can be issued: A.No license shall be issued to any person,firm or corporation except nonprofit associations or corporations organized primarily for youth sports. B. Each such organization must have its principal and permanent meeting place in the corporate limits of the city and must have been organized and established in the city's corporate limits for a minimum of one year continuously preceding the filing of the application for the license,and must have a bona fide membership of at least one hundred fifty members. C.No organization may receive more than one license for fireworks sale.One license may be issued to two or more qualifying applicants as a joint venture.The 8.A Packet Pg. 33 maximum number of licenses which may be issued pursuant to this chapter shall be one. GTHS Football Boosters meets the criteria established in prerequisites A and B above and desires to have its own fireworks stand. Prior to the request from GTHS Football Boosters the City’s sole fireworks stand has been operated jointly by Grand Terrace Community Soccer Club and Grand Terrace Little League. There are four cities near Grand Terrace which permit the sale of Safe and Sane fireworks and below is a summary of the booths allowed: City Population Fireworks Stands Residents per Fireworks Stand Colton*52,690 15 3,513 Grand Terrace 12,157 1 12,157 Fontana**199,898 44 4,500 Rialto*100,666 18 5,592 San Bernardino*211,674 35 6,048 *Number of stands designated by ordinance. **Number of stand per 4,500 residents designed by ordinance. If the Council desires to allow an additional fireworks stand for GTHS Football Boosters, an amendment to Section 8.112.040(C) will be required to increase the maximum number of licenses issued from one to two. The Council may wish to reserve the right, if an amendment is going to be considered,to allow for future modification to the number of licenses issued to be made by City Council resolution. FISCAL IMPACT: No significant fiscal impact is anticipated for the City if an additional stand is allowed for the sale of Safe and Sane fireworks. There is likely to be a fiscal impact to Grand Terrace Community Soccer Club and Grand Terrace Little League if there is a second fireworks stand in the town. The Council may wish to consider modifying the three percent (3%) surcharge paid to the City as “a partial reimbursement for extra law enforcement” required in Section 8.112.030 in an effort to mitigate some of the financial impact to these community sports leagues. In reviewing the fireworks ordinances of the cities of Colton, Fontana, Rialto and San Bernardino a similar surcharge is not applied to the sale of Safe and Sane fireworks. APPROVALS: Betsy Adams Completed 02/05/2013 1:47 PM Finance Completed 02/05/2013 4:57 PM City Attorney Completed 02/06/2013 8:46 AM City Manager Completed 02/06/2013 9:33 AM City Council Pending 8.A Packet Pg. 34 AGENDA REPORT MEETING DATE:February 12, 2013 Successor Agency Item TITLE:Adoption of Resolution Approving Successor Agency Administrative Budget for Fiscal Year 2013-14 PRESENTED BY:Steve Elam, Finance Department RECOMMENDATION:Adopt Resolution Approving the Successor Agency Administrative Budget for Fiscal Year 2013-14 BACKGROUND: Pursuant to ABx1 26, Section 34177(j), Successor Agencies are required to prepare a proposed Administrative Budget and submit it to the Oversight Board for approval along with the Recognized Obligation Payment Schedule (ROPS) for the upcoming six-month period. The Administrative Budget provides support for the administrative allowance that is included in the ROPS for each six-month period. DISCUSSION: ABx1 26 allows successor agencies to recover administrative costs associated with the redevelopment wind-down process up to three percent (3%) of the property tax allocated to the successor agency for each fiscal year or $250,000, whichever is greater. For the Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace (Successor Agency), $250,000 is larger than 3% of the allocated property tax and therefore represents the Successor Agency's administrative allowance for FY 2013-14. Exhibit "A" to the attached Resolution identifies the administrative costs that are proposed to be allocated to the Successor Agency for FY 2013-14, along with the ROPS allocation for the periods July 1, 2013 through December 31, 2013 (ROPS 13- 14A) and January 1, 2014 through June 30, 2014 (ROPS 13-14B). The administrative costs as reflected in the exhibit are slightly over the $250,000 annual allowance, therefore, they will be limited to $250,000 in the ROPS reporting process. ROPS 13- 14A, which is concurrently being submitted to the Successor Agency Board for approval, includes $125,000 as the six-month administrative allowance. In addition to the staff allocations reflected in Exhibit “A” to the Resolution, the Finance Department staffing provided through the agreement with Willdan Financial Services (Finance Manager, Accountant and Project Manager) will be spending a significant amount of their time on Successor Agency business and could also be allocated to the Administrative Budget. However, such allocation has not been made since the annual limit of $250,000 has been already reached through allocation of Successor Agency staff. Following approval of the FY 2013-14 Administrative Budget by the Successor Agency, 8.B Packet Pg. 35 it will be submitted to the Oversight Board for its review and approval. FISCAL IMPACT: Approval of the proposed Successor Agency Administrative Budget for FY 2013-14 will allow the Successor Agency to recover $250,000 in administrative costs in support of redevelopment wind-down activities for FY 2013-14; with $125,000 recovered through the ROPS 13-14A process and $125,000 recovered through the ROPS 13-14B process. ATTACHMENTS: ·Resolution Approving SA Admin Budget_FY 2013-14 ·SA Admin Budget_FY 2013-14 ·SA Admin Budget_FY 2013-14 APPROVALS: Steve Elam Completed 02/05/2013 4:17 PM Finance Completed 02/06/2013 1:34 PM City Attorney Completed 02/07/2013 12:28 PM City Manager Completed 02/07/2013 2:01 PM City Council Pending 8.B Packet Pg. 36 RESOLUTION NO. 2013- A RESOLUTION OF THE OF SUCCESSOR AGENCY TO THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GRAND TERRACE ADOPTING AN ADMINISTRATIVE BUDGET FOR THE PERIOD JULY 1, 2013 THROUGH JUNE 30, 2014 WHEREAS, the Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace (Successor Agency) has met and duly considered administrative expenses for the period July 1, 2013,through June 30, 2014 per the attached schedule; and WHEREAS, staff of the Successor Agency will also include administrative expenses on the Recognized Obligation Payment Schedule ROPS for the period July 1, 2013 through December 31, 2013 (ROPS 13-14A) and January 1, 2014 through June 30, 2014 (ROPS 13-14B). NOW THEREFORE, BE IT RESOLVED by the Board of the Successor Agency, as follows: SECTION 1. The Board finds and determines that the foregoing recitals are true and correct. SECTION 2. The Board approves the Administrative Budget for the period July 1, 2013 through June 30, 2014 (attached hereto as Exhibit “A”). SECTION 3.The Executive Director of the Successor Agency is hereby directed to carry out all other acts necessary and required by the Health & Safety Code and any other relevant law to carry out this Resolution. This includes, but is not limited to, transmitting the Administrative Budget to the Oversight Board for its review and approval. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Board of Successor Agency to Community Redevelopment Agency of the City of Grand Terrace, held on this the 12th day of February, 2013,by the following vote: AYES: NOES: ABSENT: ABSTAIN: 8.B.a Packet Pg. 37 At t a c h m e n t : R e s o l u t i o n A p p r o v i n g S A A d m i n B u d g e t _ F Y 2 0 1 3 - 1 4 ( 1 2 0 8 : A p p r o v a l o f S u c c e s s o r A g e n c y A d m i n i s t r a t i v e B u d g e t f o r F Y 2 0 1 3 - 1 4 ) __________________________ Chairman, Successor Agency of the Community Redevelopment Agency of the City of Grand Terrace Secretary, Successor Agency of the Community Redevelopment Agency of the City of Grand Terrace 8.B.a Packet Pg. 38 At t a c h m e n t : R e s o l u t i o n A p p r o v i n g S A A d m i n B u d g e t _ F Y 2 0 1 3 - 1 4 ( 1 2 0 8 : A p p r o v a l o f S u c c e s s o r A g e n c y A d m i n i s t r a t i v e B u d g e t f o r F Y 2 0 1 3 - 1 4 ) 8.B.b Packet Pg. 39 At t a c h m e n t : S A A d m i n B u d g e t _ F Y 2 0 1 3 - 1 4 ( 1 2 0 8 : A p p r o v a l o f S u c c e s s o r A g e n c y A d m i n i s t r a t i v e B u d g e t f o r F Y 2 0 1 3 - 1 4 ) AGENDA REPORT MEETING DATE:February 12, 2013 Successor Agency Item TITLE:Adoption of Resolution Approving the Successor Agency's Recognized Obligation Payment Schedule (ROPS) for the Period July 1, 2013 through December 31, 2013 (ROPS 13- 14A) PRESENTED BY:Steve Elam, Finance Department RECOMMENDATION:Adopt a Resolution Approving the Successor Agency's Recognized Obligation Payment Schedule (ROPS) for the period July 1, 2013 through December 31, 2013 (ROPS 13- 14A) BACKGROUND: Redevelopment dissolution and wind-down legislation (ABx1 26 and AB 1484) requires successor agencies to submit a Recognized Obligation Payment Schedule (ROPS) covering each six-month period, following review and approval of the ROPS by their respective Oversight Board. The previous ROPS submittals for the Successor Agency to the Community Redevelopment Agency of the City of Grand Terrace (Successor Agency) were as follows: · ROPS 1: Reporting Period: 1/1/12 -6/30/12 · ROPS 2: Reporting Period: 7/1/12 -12/31/12 · ROPS 3: Reporting Period: 1/1/13 -6/30/13 The next ROPS is due to the California Department of Finance (DOF) on March 1, 2013, and covers the reporting period 7/1/13 -12/31/13. Effective with this ROPS, the DOF has changed the naming convention of the report to designate the fiscal year and the letter “A” for the first half of the fiscal year (July through December) and the letter “B” for the second half of the fiscal year (January through June). Therefore, the attached ROPS is designated as “ROPS 13-14A” and the report for the second half of the fiscal year will be designated as “ROPS 13-14B”. Following approval by the Successor Agency, ROPS 13-14A will be submitted to the Oversight Board for review and approval prior to submittal to the DOF. DISCUSSION: The primary purpose of each ROPS is to identify the enforceable obligations to be paid from former property tax increment receipts, which are held by the County Auditor- Controller in the Redevelopment Property Tax Trust Fund (RPTTF). Prior to the dissolution of redevelopment agencies, property tax increment was distributed on an approximate monthly basis throughout the year. Now property tax will be distributed only twice a year (January and June) subject to available funds and an approved ROPS. Any line item reported on the ROPS that is denied by the DOF will not treated as an 8.C Packet Pg. 40 enforceable obligation and, therefore, will prevent the Successor Agency from paying such obligations. Beginning with ROPS 3, each ROPS also includes a “true-up” process, through which actual expenditures are reported versus prior year ROPS estimates. (For example, ROPS 3 included a “true-up” of ROPS 1, and ROPS 13-14A includes a “true-up” of ROPS 2.) Through this "true-up" process, if ROPS actual expenditures are less than the approved ROPS estimates from the prior year (funded through the RPTTF), the unspent amount is deducted from the next RPTTF distribution. However, if ROPS actual expenditures are greater than the approved ROPS estimates from the prior year, the overspent amount is not added to the next RPTTF distribution. As shown on the ROPS 13-14A summary, Enforceable Obligations of $3,343,410 are reported for this six-month period to be funded from the following sources: · Bond Proceeds:$480,000 · Reserve Balance:$607,491 · Administrative Allowance:$125,000 · RPTTF:$2,130,919 Total $3,343,410 The Enforceable Obligations of $2,130,919 funded from the RPTTF include two items previously denied by the DOF: Repayment of the Supplemental Educational Revenue Augmentation Fund (“SERAF”) Loan (Item 28-A) and Residual Receipts Payment Agreement (Item 30-A). Both of these items relate to the Low/Moderate Income Housing Fund (LMIHF), which is no longer shown on the ROPS reporting form as a funding source following payment of the unobligated fund balance resulting from the Due Diligence Review. Although it is not expected that these items will be funded from the RPTTF through the ROPS 13-14A process, they are included in the schedule pending final disposition of the items following the Finding of Completion. FISCAL IMPACT: Estimated funding of $1,788,934 will be available from the RPTTF to pay for Enforceable Obligations reported on ROPS 13-14A. This amount will be sufficient to cover those obligations funded from the RPTTF, excluding the SERAF Loan Repayment ($448,636) and Residual Receipts Agreement ($300,000), plus the Administrative Allowance of $125,000. ATTACHMENTS: ·Resolution Approving ROPS 13-14A ·ROPS 13-14A ·Rops 13-14A APPROVALS: Steve Elam Completed 02/06/2013 11:33 AM Finance Completed 02/06/2013 1:39 PM 8.C Packet Pg. 41 City Attorney Completed 02/07/2013 11:01 AM City Manager Completed 02/07/2013 1:15 PM City Council Pending 8.C Packet Pg. 42 RESOLUTION NO. 2013- A RESOLUTION OF THE CITY OF GRAND TERRACE AS SUCESSOR AGENCY TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE COVERING THE PERIOD JULY 1, 2013 TO DECEMBER 31,2013 (ROPS 13-14A)AS REQUIRED BY HEALTH AND SAFETY CODE SECTION 34177 WHEREAS, AB x1 26 required the dissolution of all redevelopment agencies in the state; and WHEREAS,on January 10, 2012, the City of Grand Terrace adopted Resolution 2012-01 electing to serve as the Successor Agency to the Grand Terrace Community Redevelopment Agency pursuant to HSC Section 34176; and WHEREAS,a Recognized Obligation Payment Schedule (ROPS) is defined in HSC Section 34171(h) as the minimum payment amounts and the due dates of payments required by enforceable obligations for a six-month period; and WHEREAS,the ROPS identifies the payment source of enforceable obligations as payable from the Redevelopment Property Tax Trust Fund (RPTTF) and payable from Other Sources of the Successor Agency; and WHEREAS,the California Department of Finance has required a submittal of the ROPS covering the period July 1, 2013 to December 31,2013 (ROPS 13-14A), in accordance with AB 1484 to be submitted prior to March 1, 2013; and WHEREAS, on February 12, 2013, the ROPS for the period July 1, 2013 to December 31,2013 (ROPS 13-14A), attached as Attachment A was considered by the City as Successor Agency pursuant to HSC Section 34177. NOW THEREFORE, THE CITY OF GRAND TERRACE AS SUCESSOR AGENCY TO THE GRAND TERRACE COMMUNITY REDEVELOPMENT AGENCY DOES RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS: SECTION 1. The City as Successor Agency finds that the above recitations are true and correct and, accordingly, are incorporated as a material part of this Resolution. SECTION 2. The City as Successor Agency finds that all obligations listed on the ROPS for the period July 1, 2013 to December 31, 2013 are true and correct and, accordingly, are hereby considered enforceable obligations. SECTION 3. Pursuant to HSC Section 34177,the ROPS for the period July 1, 2013 to December 31, 2013, incorporated herein as Attachment A, is hereby approved, 8.C.a Packet Pg. 43 At t a c h m e n t : R e s o l u t i o n A p p r o v i n g R O P S 1 3 - 1 4 A ( 1 2 0 9 : A p p r o v a l o f R O P S 1 3 - 1 4 A f o r P e r i o d 7 / 1 / 1 3 - 1 2 / 3 1 / 1 3 ) adopted,and incorporated by reference in substantially the form as shown in Attachment A by the City as Successor Agency pursuant to HSC Section 34177. SECTION 4. The Executive Director is hereby authorized to perform all acts necessary to be in compliance with ABx1 26;AB 1484;the requirements set forth by the California Department of Finance, the San Bernardino County Auditor-Controller, or any other applicable agency; and any other relevant law.This includes, but is not limited to submitting the approved ROPS for the period July 1, 2013 to December 31, 2013 to the Oversight Board for review and approval and to any other relevant agency pursuant to the Health & Safety Code and any other relevant law.The Executive Director is further authorized to make non-substantive changes as may be necessary and required by the Department of Finance, or any other relevant agency, to the ROPS for period July 1, 2013 to December 31, 2013 prior to submission to the Oversight Board. SECTION 5. The Agency Secretary shall certify to the adoption of this Resolution. PASSED APPROVED AND ADOPTED this 12th day of February,2013 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Walt Stanckiewitz, Chair ATTEST: Tracey R. Martinez, Agency Secretary 8.C.a Packet Pg. 44 At t a c h m e n t : R e s o l u t i o n A p p r o v i n g R O P S 1 3 - 1 4 A ( 1 2 0 9 : A p p r o v a l o f R O P S 1 3 - 1 4 A f o r P e r i o d 7 / 1 / 1 3 - 1 2 / 3 1 / 1 3 ) Attachment A Recognized Obligation Payment Schedule (ROPS) For the Period July 1, 2013 to December 31, 2013 (ROPS 13-14A) 8.C.a Packet Pg. 45 At t a c h m e n t : R e s o l u t i o n A p p r o v i n g R O P S 1 3 - 1 4 A ( 1 2 0 9 : A p p r o v a l o f R O P S 1 3 - 1 4 A f o r P e r i o d 7 / 1 / 1 3 - 1 2 / 3 1 / 1 3 ) 000000SUCCESSOR AGENCY CONTACT INFORMATION Successor Agency ID:260 County:San Bernardino Successor Agency:Grand Terrace Primary Contact Honorific (Ms, Mr, Mrs) First Name Cynthia Last Name Fortune Title Finance Manager Address 22795 Barton Road City Grand Terrace State CA Zip 92313 Phone Number 909‐430‐2216 Email Address cfortune@cityofgrandterrace.org Secondary Contact Honorific (Ms, Mr, Mrs) First Name Betsy Last Name Adams Title City Manager Phone Number 909‐430‐2240 Email Address badams@cityofgrandterrace.org 8.C.b Packet Pg. 46 At t a c h m e n t : R o p s 1 3 - 1 4 A ( 1 2 0 9 : A p p r o v a l o f R O P S 1 3 - 1 4 A f o r P e r i o d 7 / 1 / 1 3 - 1 2 / 3 1 / 1 3 ) Name of Successor Agency: Outstanding Debt or Obligation Total Total Outstanding Debt or Obligation $73,862,474 Current Period Outstanding Debt or Obligation Six‐Month Total A $1,087,491 B $2,130,919 C $125,000 D $2,255,919 E Total Current Period Outstanding Debt or Obligation (A + B + C = E) Should be same amount as ROPS form six‐month total $3,343,410 F $1,788,934 G ($466,985) Prior Period (July 1, 2012 through December 31, 2012) Estimated vs. Actual Payments (as required in HSC section 34186 (a)) H $1,437,405 I $1,164,643 J Enter Actual Administrative Expenses Paid with RPTTF $125,760 K Adjustment to Redevelopment Obligation Retirement Fund (H ‐ (I + J) = K)$147,002 L Adjustment to RPTTF (D ‐ K = L)$2,108,917 Certification of Oversight Board Chairman: Pursuant to Section 34177(m) of the Health and Safety code, Name Title I hereby certify that the above is a true and accurate Recognized Obligation Payment Schedule for the above named agency. /s/ Signature Date SUMMARY OF RECOGNIZED OBLIGATION PAYMENT SCHEDULE Filed for the July 1, 2013 to December 31, 2013 Period Available Revenues Other Than Anticipated RPTTF Funding Enforceable Obligations Funded with RPTTF GRAND TERRACE (SAN BERNARDINO) Enter Actual Obligations Paid with RPTTF Administrative Allowance Funded with RPTTF Total RPTTF Funded (B + C = D) Enter Total Six‐Month Anticipated RPTTF Funding Variance (F ‐ D = G) Maximum RPTTF Allowable should not exceed Total Anticipated RPTTF Funding Enter Estimated Obligations Funded by RPTTF (lesser of Finance’s approved RPTTF amount including admin allowance or the actual amount distributed) 8. C . b Pa c k e t P g . 4 7 Attachment: Rops 13-14A (1209 : Approval of ROPS 13-14A for Period 7/1/13 - 12/31/13) Oversight Board Approval Date: Bond Proceeds Reserve Balance Admin Allowance RPTTF Other Six‐Month Total $73,862,474 $7,266,145 $480,000 $607,491 $125,000 $2,130,919 $0 $3,343,410 1 2011 A Tax Allocation Bond 2011 Bond Indenture 9/1/2033 US Bank Bond Principle and Interest on RDA Bonds Grand Terrace 27,465,408 1,112,395 0 0 0 698,298 0 698,298 2 2011 B Tax Allocation Bond 2011 Bond Indenture 9/1/2026 US Bank Bond Principle and Interest on RDA Bonds Grand Terrace 8,769,470 630,128 0 0 0 436,735 0 436,735 3 Trustee Fees 2011 Bond Indenture 9/1/2033 US Bank Trustee Fees Grand Terrace 266,530 12,115 0 0 0 8,000 0 8,000 4 Zion Loan 7/1/2005 9/1/2020 Zion First National Bank Private Refunding of CRA Debt Grand Terrace 0 000000 0 5 Repayment of Debt Service 1/28/2012 1/28/2021 SB Valley Muni Water Repayment Incorrect debt service distrib by ‐SBC ATC Grand Terrace 1,829,584 236,400 00000 0 6 Professional Services On‐going On‐going City News Group Advertising/Noticing Grand Terrace 22,500 2,500 00000 0 7 Consulting Services 7/13/2010 1/31/2013 Chamber of Commerce Business Development Services Grand Terrace 1,000 1,000 00000 0 8 Professional Services On‐going On‐going Professional Appraisers Property Appraisal Services Grand Terrace 200,000 20,000 0 0 0 10,000 0 10,000 9 Professional Services 4/12/2011 On‐going ACE Weed Abatement Weed abatement for Agency owned property Grand Terrace 100,000 20,000 0 0 0 10,000 0 10,000 10 Professional Services On‐going On‐going Urban Futures S.E.C. Rule 15c2‐12 Compliance Requirement ‐ Bonds Grand Terrace 70,000 7,000 0 0 0 3,500 0 3,500 11 Professional Services On‐going On‐going Omni/Orrick IRC sec.148(f) Compliance‐Arbitrage Rebate Calculation Grand Terrace 60,000 6,000 0 0 0 3,000 0 3,000 12 Agency Owned Property Various On‐going Various contractors Property Maintenance and Insurance ‐ Agency Property Grand Terrace 60,000 20,000 0 0 0 20,000 0 20,000 13 2011A TABS Debt Service Reserve 2011 Bond Indenture 9/1/2033 US Bank DSR ‐ Bond Covenant Requirement Grand Terrace 1,113,195 1,113,195 00000 0 14 2011B TABS Debt Service Reserve 2011 Bond Indenture 9/1/2026 US Bank DSR ‐ Bond Covenant Requirement Grand Terrace 641,785 641,785 00000 0 15 Professional Services‐RDA wind down 9/1/2012 1/31/2013 Rogers Anderson Malody Due Diligence Reporting/Review H&S 34179.5 Grand Terrace 0 000000 0 16 SA Legal consulting (Note 16) 10/1/2011 On‐going Jones & Mayer Legal Counsel under H&S 34177.3(b) Grand Terrace 600,000 60,000 0 0 0 30,000 0 30,000 17 2011A TABS Bond Projects 3/13/2012 3/13/2015 Webb &Assoc Michigan Street improvements: design and ROW acq. Grand Terrace 0 000000 0 18 2011A TABS Bond Projects Contractors/Staff Southwest project area: infrastructure study and design Grand Terrace 0 000000 0 19 2011A TABS Bond Projects Contractors/Staff Southwest project area: infrastructure construction Grand Terrace 0 000000 0 20 2011A TABS Bond Projects Contractors/Staff Barton Road infrastructure improvements Grand Terrace 0 000000 0 21 2011A TABS Bond Projects Contractors/Staff Michigan Street improvements: construction Grand Terrace 0 000000 0 22 2011A TABS Bond Projects Contractors/Staff Union Pacific/Barton Road bridge construction Grand Terrace 0 000000 0 23 2011A TABS Bond Projects Contractors/Staff Storm drain & street rehab:Van Buren, Pico, and Main St. Grand Terrace 0 000000 0 24 2011A TABS Bond Projects Contractors/Staff Mt. Vernon slope stabilization Grand Terrace 0 000000 0 25 2011A TABS Bond Projects Contractors/Staff Vista Grande Park construction Grand Terrace 0 000000 0 26 2011A TABS Payment Reserve Debt Service AB 1484 US Bank Reserve as per H&S 34171(d)(1)(A) ‐bond debt service Grand Terrace 414,098 414,098 0 414,098 0 0 0 414,098 27 2011B TABS Payment Reserve Debt Service AB 1484 US Bank Reserve as per H&S 34171(d)(1)(A) ‐bond debt service Grand Terrace 193,393 193,393 0 193,393 0 0 0 193,393 28 SERAF Loan LMIHF‐ RESERVE 4/26/2011 4/26/2016 LMIHF Repayment of loan for SERAF‐ Reserve Grand Terrace 0 000000 0 29 Stater Brothers OPA (Note 7) 2/22/2011 2/22/2016 Stater Brothers Markets Payment on participation agreement Grand Terrace 1,044,375 241,500 0 0 0 120,750 0 120,750 30 Residual Receipts (Note 2) 2/24/2009 2/24/2033 City of Grand Terrace Affordable housing payment agreement ‐FY2012‐13 Grand Terrace 0 000000 0 31 Employee Costs On‐going On‐going Personnel Costs Agency direct employee costs Grand Terrace 4,945,000 193,380 0 0 96,690 0 0 96,690 32 Employee Costs‐PERS On‐going On‐going Personnel Costs Agency direct employee costs‐PERS Grand Terrace 1,000,000 56,620 0 0 28,310 0 0 28,310 33 Office Rent/Cost Allocation On‐going On‐going Participation Agreement G & A indirect overhead cost allocation‐17% Grand Terrace 7,389,900 000000 0 34 Cost Allocation‐Adm O/H Liab Ins On‐going On‐going Participation Agreement G & A Admin indirect O/H Insurance ‐17% Grand Terrace 430,100 000000 0 35 Consulting Services On‐going On‐going RSG Reporting and Administrative Services Grand Terrace 135,000 13,500 0 0 0 6,750 0 6,750 36 Consulting Services On‐going On‐going HDL Property Tax Reporting Services Grand Terrace 22,500 2,500 0 0 0 1,250 0 1,250 37 Office Costs/Supplies/Misc. On‐going On‐going Various Administrative supplies and costs Grand Terrace 60,000 6,000 00000 0 38 Annual Audit and Reporting On‐going On‐going Rogers Anderson Malody Required annual auditing services Grand Terrace 40,000 4,000 0 0 0 4,000 0 4,000 17‐A 2011A TABS Bond Projects 3/13/2012 3/13/2015 Webb &Assoc (Note 17‐A) Michigan Street improvements: design and ROW acq. Grand Terrace 480,000 480,000 480,000 0000480,000 18‐A 2011A TABS Bond Projects 3/13/2012 3/13/2015 Contractors/Staff (Note 18‐A) Grand Terrace Project CIP (Items 18 through 25) Grand Terrace 13,030,000 1,000,000 00000 0 28‐A SERAF Loan LMIHF ‐ Reserve (See Notes) 4/26/2011 4/26/2016 LMIHF (Note 28‐A) Repayment of loan for SERAF‐ Reserve Grand Terrace 448,636 448,636 0 0 0 448,636 0 448,636 30‐A Residual Receipts 2/24/2009 2/24/2033 City of Grand Terrace (Note 30‐A) Affordable housing payment agreement ‐FY2012‐13 Grand Terrace 3,000,000 300,000 0 0 0 300,000 0 300,000 39 Property Disposition Plan Pending Pending Contractor (Note 39) Preparation of property disposition plan for housing assets Grand Terrace 30,000 30,000 30,000 30,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 GRAND TERRACE (SAN BERNARDINO) RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS 13‐14A) July 1, 2013 through December 31, 2013 Project Area Total Outstanding Debt or Obligation Total Due During Fiscal Year 2013‐14 Funding Source Item #Description/Project ScopePayee Contract/Agreement Termination Date Contract/Agreement Execution DateProject Name / Debt Obligation 8. C . b Pa c k e t P g . 4 8 Attachment: Rops 13-14A (1209 : Approval of ROPS 13-14A for Period 7/1/13 - 12/31/13) Item # Project Name / Debt Obligation Payee Description/Project Scope Estimate Actual Estimate Actual Estimate Actual Estimate Actual Estimate Actual Estimate Actual $300,000 $0 $580,000 $0 $2,542,248 $2,093,612 $297,046 $125,760 $1,482,571 $1,164,643 $0 $0 1 2011 A Tax Allocation Bond US Bank Bond Principal & Interest on RDA Loan Grand Terrace 680,898 680,898 2 2011 B Tax Allocation Bond US Bank Bond Principal & Interest on RDA Loan Grand Terrace 429,545 429,545 3 Trustee Fees US Bank Trustee Fees Grand Terrace 12,115 7,558 4 Zion Loan (Note ROPS2 Trueup #4) 7/1/2005 9/1/2020 Grand Terrace 127,424 127,424 0 0 5 Repayment of Debt Service SB Valley Muni Water Repayment Incorect debt service distrib by ‐ SBC ATC Grand Terrace 232,888 0 6 Professional Services City New Group Advertising/Noticing Grand Terrace 11,565 0 7 Consulting Services Chamber of Commerce Business Development Services Grand Terrace 5,160 5,076 8 Professional Services Professional Appraisers Property Appraisal Services Grand Terrace 13,400 0 9 Professional Services ACE Weed Abatement Weed Abatement for Agency owned property Grand Terrace 20,000 3,819 10 Professional Services Urban Futures S.E.C. Rule 15c2‐12 Compliance Requirement ‐ Bonds Grand Terrace 3,500 0 11 Professional Services Omni/Orrick IRS sec.148(f) Compliance‐Arbitrage Rebate Calculation Grand Terrace 00 12 Agency Owned Property Various Contractors Property Maintenance & Insurance‐Agency Property Grand Terrace 3,000 1,048 13 2011A TABS Debt Service Reserve US Bank DSR ‐ Bond Covenant Requirement Grand Terrace 00 14 2011B TABS Debt Service Reserve US Bank DSR ‐ Bond Covenant Requirement Grand Terrace 00 15 Professional Services‐RDA windown Rogers Anderson Malody Due Diligence Reporting/Review H&S 34179.S Grand Terrace 00 16 SA Legal Consulting Jones & Mayer Legal Counsel under H&S 34177(b) Grand Terrace 30,000 24,241 17 2011A TABS Bond Project Webb & Assoc Michigan Street Improvements: design & ROW acquis. Grand Terrace 480,000 0 18 2011A TABS Bond Project Contractor Staff Southwest project area: infrastructure study & design Grand Terrace 19 2011A TABS Bond Project Contractor Staff Southwest project area: infrastructure construction Grand Terrace 20 2011A TABS Bond Project Contractor Staff Barton Road infrastructure improvements Grand Terrace 100,000 0 21 2011A TABS Bond Project Contractor Staff Michigan Street Improvements: construction Grand Terrace 22 2011A TABS Bond Project Contractor Staff Union Pacific/Barton Road bridge construction Grand Terrace 23 2011A TABS Bond Project Contractor Staff Storm drain & street rehab: Van Buren, Pico & Main St. Grand Terrace 24 2011A TABS Bond Project Contractor Staff Mt. Vernon slope stabilization Grand Terrace 25 2011A TABS Bond Project Contractor Staff Vista Grander Park construction Grand Terrace 26 2011A TABS Payment Reserve US Bank Reserve Grand Terrace 27 2011B TABS Payment Reserve US Bank Reserve Grand Terrace 28 SERAF Loan ‐ LMIHF Reserve LMIHF Repayment of loan for SERAF Grand Terrace 448,636 0 29 Stater Brothers OPA Stater Brothers Markets Payment on participation agreement Grand Terrace 00 30 Residual Receipts City of Grand Terrace Affordable housing Grand Terrace 300,000 0 00 31 Employee Costs Personnel Costs Agency direct employee costs Grand Terrace 107,500 74,803 32 Employee Costs ‐ PERS Personnel Costs Agency direct employee costs Grand Terrace 19,536 21,905 33 Office Rent/Cost Allocation Participation Agreement G & A indirect overhead cost allocation ‐ 17% Grand Terrace 160,650 14,526 34 Cost Allocation Adm O/H Liab Ins Participation Agreement G & A indirect overhead cost allocation ‐ 17% Grand Terrace 9,360 14,526 35 Consulting Services RSG Reporting & admin services Grand Terrace 25,000 6,898 36 Consulting Services HDL Property Tax reporting services Grand Terrace 8,000 860 37 Office Costs/Supplies/Misc. Various Contractors Administrative supplies & costs Grand Terrace 38 Annual Audit & Reporting Rogers Anderson Malody Required annual auditing services Grand Terrace 7,500 4,700 39 2004 Tax Allocation Bond US Bank Bond Principal & Interest on RDA Loan Grand Terrace 1,966,188 1,966,188 0 0 GRAND TERRACE (SAN BERNARDINO) Reserve Balance Admin Allowance RPTTF Other Pursuant to Health and Safety Code section 34186 (a) PRIOR PERIOD ESTIMATED OBLIGATIONS vs. ACTUAL PAYMENTS RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS II) July 1, 2012 through December 31, 2012 Project Area LMIHF Bond Proceeds 8. C . b Pa c k e t P g . 4 9 Attachment: Rops 13-14A (1209 : Approval of ROPS 13-14A for Period 7/1/13 - 12/31/13) Item # 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Notes/Comments Item 17 was denied by DOF; this is for the design & right‐of‐way phase of the Grand Terrace project area. The City is resubmitting this line item for reconsideration/approval to use the bond proceeds for this project. This item has been relisted as Item 17‐A below. Items 18 ‐ 25 were denied by DOF; this is the Grand Terrace project area. The City is resubmitting this line item for reconsideration/approval and is listed as part of Item 18‐A below. Items 18 ‐ 25 were denied by DOF; this is the Grand Terrace project area. The City is resubmitting this line item for reconsideration/approval and is listed as part of Item 18‐A below. Items 18 ‐ 25 were denied by DOF; this is the Grand Terrace project area. The City is resubmitting this line item for reconsideration/approval and is listed as part of Item 18‐A below. Items 18 ‐ 25 were denied by DOF; this is the Grand Terrace project area. The City is resubmitting this line item for reconsideration/approval and is listed as part of Item 18‐A below. Items 18 ‐ 25 were denied by DOF; this is the Grand Terrace project area. The City is resubmitting this line item for reconsideration/approval and is listed as part of Item 18‐A below. RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS 13‐14A) ‐‐ Notes (Optional) July 1, 2013 through December 31, 2013 GRAND TERRACE (SAN BERNARDINO) 8. C . b Pa c k e t P g . 5 0 Attachment: Rops 13-14A (1209 : Approval of ROPS 13-14A for Period 7/1/13 - 12/31/13) Item # 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 17‐A 18‐A 28‐A 30‐A Notes/Comments RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS 13‐14A) ‐‐ Notes (Optional) July 1, 2013 through December 31, 2013 GRAND TERRACE (SAN BERNARDINO) Items 18 ‐ 25 were denied by DOF; this is the Grand Terrace project area. The City is resubmitting this line item for reconsideration/approval and is listed as part of Item 18‐A below. Items 18 ‐ 25 were denied by DOF; this is the Grand Terrace project area. The City is resubmitting this line item for reconsideration/approval and is listed as part of Item 18‐A below. Items 18 ‐ 25 were denied by DOF; this is the Grand Terrace project area. The City is resubmitting this line item for reconsideration/approval and is listed as part of Item 18‐A below. HSC Section 34176 (e) (6) (B) states that loan or deferral payments (SERAF loan) shall not be repaid to the LMIHF prior to the 2013‐14 fiscal year. ROPS 13‐14A is for the 2013‐14 fiscal year; this item is being resubmitted for consideration and is listed as Item 28‐A below. Item 30 was denied by DOF; the Residual Receipts Agreement payment of $300,000 is being resubmitted as an obligaton from RPTTF and is shown as Item 30‐A below. Resubmittal of Item 17. The Agency is resubmiting Item 17 as Item 17‐A as this phase of the project was established under ABx1 26 redevelopment dissolution law, not AB1484. Resubmittal of Items 18 through 25. The Agency is submitting Items 18 ‐ 25 as Item 18‐A; pursuant to HSC section 34191.4 (c) these items could be enforceable obligations in the future after the Agency receives a Finding of Completion. Resubmittal of Item 28. The Agency is resubmitting Item 28 as Item 28‐A in FY2013‐14 pursuant to HSC section 34176(e)(6)(B). Resubmittal of Item 30. The Agency is resubmitting Item 30 as Item 30‐A pending a Finding of Completion and Oversight Board finding to re‐establish the loan agreement, per the DOF's October 19, 2012 ROPS3 Determination Letter.8. C . b Pa c k e t P g . 5 1 Attachment: Rops 13-14A (1209 : Approval of ROPS 13-14A for Period 7/1/13 - 12/31/13) Item # 39 ROPS2 T/U #4 Notes/Comments RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS 13‐14A) ‐‐ Notes (Optional) July 1, 2013 through December 31, 2013 GRAND TERRACE (SAN BERNARDINO) An RFP will be issued to select contractor. The Zion Loan payment was approved in ROPS2 based on the DOF Letter dated 05‐11‐12 and the DOF ROPS aproval letter dated 05‐25‐12. 8. C . b Pa c k e t P g . 5 2 Attachment: Rops 13-14A (1209 : Approval of ROPS 13-14A for Period 7/1/13 - 12/31/13)