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03/12/2013CITY OF GRAND TERRACE CITY COUNCIL AGENDA • MARCH 12, 2013 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center • 22795 Barton Road City of Grand Terrace Page 1 Updated 10/25/2012 1:16 PM The City of Grand Terrace complies with the Americans with Disabilities Act of 1990. If you require special assistance to participate in this meeting, please call the City Clerk’s office at (909) 824-6621 at least 48 hours prior to the meeting. If you desire to address the City Council during the meeting, please complete a request to speak form available at the entrance and present it to the City Clerk. Speakers will be called upon by the Mayor at the appropriate time. Any documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office at city hall located at 22795 Barton Road during normal business hours. In addition, such documents will be posted on the City’s website at www.cityofgrandterrace.org CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation Pledge of Allegiance Roll Call Attendee Name Present Absent Late Arrived Mayor Walt Stanckiewitz ¨¨¨ Mayor Pro Tem Bernardo Sandoval ¨¨¨ Council Member Darcy McNaboe ¨¨¨ Council Member Jackie Mitchell ¨¨¨ Council Member Sylvia Robles ¨¨¨ 1.ITEMS TO DELETE 2.SPECIAL PRESENTATIONS A.Certificate of Appreciation -Leah Seay -Girl Scout Gold Award 3.CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without discussion. Any Council Member, Staff Member, or Citizen may request removal of an item from the Consent Calendar for discussion. Agenda Grand Terrace City Council March 12, 2013 City of Grand Terrace Page 2 Updated 10/25/2012 1:16 PM A.Waive Full Reading of Full Ordinances on Agenda B.Approval of Check Register No. 03-12-2013 C.Approval of Minutes –Regular Meeting –02/12/2013 D.Approval of Minutes –Special Meeting –02/23/2013 E.Approval of Minutes –Regular Meeting –02/26/2013 4.PUBLIC COMMENT This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss or act on any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Mayor may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting. 5.COUNCIL REPORTS 6.PUBLIC HEARINGS A.Amend Grand Terrace Municipal Code, Title 8, Chapter 8.04 and 8.108 7.UNFINISHED BUSINESS 8.NEW BUSINESS A.Potential Budget Advisory Committee 9.CLOSED SESSION ADJOURN The Next Regular City Council Meeting will be held on Tuesday, March 26, 2013 at 6:00 PM. Agenda item requests must be submitted in writing to the City Clerk’s office no later than 14 calendar days preceding the meeting. AGENDA REPORT MEETING DATE:March 12, 2013 Council Item TITLE:Approval of Check Register No. 03-12-2013 PRESENTED BY:Cynthia Fortune, Finance Manager RECOMMENDATION:Approve Attached Check Register for March 12, 2013, as Submitted, which includes the Check Register Account Index and Voucher Listings for Fiscal Year 2012-13. BACKGROUND: The Check Register for March 12, 2013 is presented in accordance with Government Code §37202 and is hereby submitted for the City Council’s approval. The attached index to the Check Register is a guideline account list only and is not intended to replace the comprehensive chart of accounts used by the City and CRA Successor Agency. Expenditure account number formats are XX-XXX-XXX [Fund- Department-Account]. Expenditures may be made from trust/agency accounts (Fund 23-XXX-) or temporary clearing accounts which do not have a budgetary impact. A total of $955,171.86 in accounts payable checks was issued during the period for services, reimbursements, supplies and contracts and are detailed in the attached check register. New vendors: Check No.Payee Description Amount No new vendors added for this period. Payments larger than $10,000: Check No.Payee Description Amount 13226 US Bank Nat’l Assoc Debt Service CRA TAB Series 2011A&B $619,727.94 69055 City of Colton Wastewater Treatment Advance for March $98,500.00 69074 Replacement Benefit Fund 2013 Replacement Benefit-Schwab $22,231.32 69080 S.B. County Sheriff Law Enforcement for March $146,616.00 69087 Willdan Financial Finance Department services for $19,040.00 3.B Packet Pg. 3 Check No.Payee Description Amount Services February Payroll costs for the period ending February 15, 2013 Pay Per.Period Ending Period Amount 4 02/15/2013 Biweekly $54,105.03 5 3/1/2013 Biweekly $54,206.65 FISCAL IMPACT: All disbursements are made in accordance with the Adopted Budget for Fiscal Year 2012-13. ATTACHMENTS: ·Check Register 3-12-13 ·Check Register Account Index APPROVALS: Cynthia Fortune Completed 03/06/2013 5:49 PM Finance Completed 03/06/2013 5:52 PM City Attorney Completed 03/07/2013 12:10 PM City Manager Completed 03/07/2013 1:07 PM City Council Pending 3.B Packet Pg. 4 03/06/2013 Voucher List CITY OF GRAND TERRACE 1 4:51:13PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 13226 2/27/2013 007399 US BANK TRUST NAT'L ASSOC.GTTAB2011A&B Cash with Fiscal Agent 33-010-05-00 -304.56 33-300-209-000-000 620,032.50 Total : 619,727.94 69037 2/26/2013 010812 LOWE'S COMMERCIAL SERVICES 98006821213 Supplies for park way 10-450-245-000-000 104.97 Total : 104.97 69038 3/5/2013 010218 CHEVRON & TEXACO CARD SERVICES 7898191957 January Vehicle Fuel 10-175-272-000-000 132.09 09-440-272-000-000 94.38 10-185-272-000-000 76.26 Total : 302.73 69039 3/5/2013 010664 SHELL FLEET MANAGEMENT 8000209687302 January Fuel 10-175-272-000-000 369.22 16-900-220-000-000 16.39 Total : 385.61 69040 3/5/2013 001907 COSTCO #478 0478 09 0227 74 C.CARE FOOD & SNACKS 09-440-220-000-000 298.70 Total : 298.70 69041 3/5/2013 011138 SPARKLETTS 9637116 020113 January Bottled Water 10-190-238-000-000 122.53 10-805-238-000-000 18.75 09-440-238-000-000 54.51 Total : 195.79 69042 3/5/2013 001213 AT & T Feb/Mar Feb/Mar Phone & Internet Services 10-190-235-000-000 463.00 09-440-235-000-000 99.58 Total : 562.58 69043 3/5/2013 006285 RIVERSIDE HIGHLAND WATER CO Dec/Feb Dec/Feb Water Usage Fees 1Page: 3.B.a Packet Pg. 5 At t a c h m e n t : C h e c k R e g i s t e r 3 - 1 2 - 1 3 ( 1 2 3 1 : C h e c k R e g i s t e r N o . 0 3 - 1 2 - 2 0 1 3 ) 03/06/2013 Voucher List CITY OF GRAND TERRACE 2 4:51:13PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 69043 3/5/2013 (Continued)006285 RIVERSIDE HIGHLAND WATER CO 10-190-238-000-000 821.58 10-450-238-000-000 2,309.90 10-805-238-000-000 553.38 09-440-238-000-000 152.38 26-600-239-000-000 95.79 26-601-239-000-000 80.17 32-600-216-000-000 11.46 32-600-326-000-000 22.92 32-600-214-000-000 39.47 32-600-301-000-000 11.46 32-600-307-000-000 22.92 34-700-710-000-000 11.46 34-700-767-000-000 11.46 48-600-330-010-000 22.92 Total : 4,167.27 69044 3/6/2013 011206 AUL 3121 TRUST PR End 2/1/13 Contributions for PR End 2/1/13 10-022-68-00 255.54 Total : 255.54 69045 3/6/2013 011206 AUL 3121 TRUST PR End 2/15/13 Contributions for PR End 2/15/13 10-022-68-00 246.93 Total : 246.93 69046 3/6/2013 010693 ARROWHEAD UNITED WAY PR End 2/1 & 2/15/13Contributions for PR End 2/1 & 2/15/13 10-022-65-00 35.00 Total : 35.00 69047 3/6/2013 011194 AMERICAN FIDELITY ASSURANCE CO Feb A940796 Feb Emp Paid Accident/supp Life/ Supp 23-250-20-00 762.99 Total : 762.99 69048 3/6/2013 010164 GREAT-WEST PR End 2/1 & 2/15 Contributions/Loans PR End 2/1 & 2/15 10-022-63-00 3,713.66 10-022-64-00 1,121.26 Total : 4,834.92 2Page: 3.B.a Packet Pg. 6 At t a c h m e n t : C h e c k R e g i s t e r 3 - 1 2 - 1 3 ( 1 2 3 1 : C h e c k R e g i s t e r N o . 0 3 - 1 2 - 2 0 1 3 ) 03/06/2013 Voucher List CITY OF GRAND TERRACE 3 4:51:13PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 69049 3/6/2013 006720 SO.CA.EDISON COMPANY Feb 2013 February Energy Usage 10-172-238-000-000 37.74 10-175-238-000-000 37.74 09-440-238-000-000 613.60 10-190-238-000-000 2,360.60 16-510-238-000-000 540.21 10-450-238-000-000 709.81 Total : 4,299.70 69050 3/12/2013 010019 5 POINT AUTO SERVICE 18889 OIL CHANGES ON C.CARE BUS/ANY REPAIRS 09-440-272-000-000 255.20 18890 OIL CHANGES ON CNG VAN 09-440-272-000-000 41.33 Total : 296.53 69051 3/12/2013 010293 AVAYA, INC.2732397641 FEB PHONE AND VOICEMAIL MAINT 10-190-246-000-000 183.46 Total : 183.46 69052 3/12/2013 010070 BEARDSLEY, KEVIN HOWARD Jul 12-Feb 13 JUL-FEB COUNCIL MTG CAMERA OPERATOR 10-125-250-000-000 650.00 Total : 650.00 69053 3/12/2013 001498 CALIFORNIA BUILDING OFFICALS 02262013 Annual CALBO Membership-R. Shields 10-172-265-000-000 215.00 Total : 215.00 69054 3/12/2013 011031 CINTAS CORPORATION #150 150764646 C.CARE REST ROOM SUPPLIES 09-440-228-000-000 166.96 150773650 C. CARE REST ROOM SUPPLIES 09-440-228-000-000 121.66 150783896 C.CARE REST ROOM SUPPLIES 09-440-228-000-000 166.96 Total : 455.58 69055 3/12/2013 001840 CITY OF COLTON March Adv March Wastewater Treatment Advance 21-570-802-000-000 98,500.00 3Page: 3.B.a Packet Pg. 7 At t a c h m e n t : C h e c k R e g i s t e r 3 - 1 2 - 1 3 ( 1 2 3 1 : C h e c k R e g i s t e r N o . 0 3 - 1 2 - 2 0 1 3 ) 03/06/2013 Voucher List CITY OF GRAND TERRACE 4 4:51:13PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 98,500.00 69055 3/12/2013 001840 CITY OF COLTON 69056 3/12/2013 001942 DATA TICKET INC.45452 Jan Parking Citation Processing Services 10-140-255-000-000 125.00 Total : 125.00 69057 3/12/2013 002082 DISCOUNT SCHOOL SUPPLY D17138970101 SCHOOL AGE SUPPLIES 09-440-223-000-000 278.00 09-440-223-000-000 5.09 Total : 283.09 69058 3/12/2013 011061 EZ SUNNYDAY LANDSCAPE 2594 MAINT - PARKS/PRKWAY 10-450-255-000-000 870.00 2686 FEBRUARY PARK MAINT 10-450-255-000-000 3,165.00 Total : 4,035.00 69059 3/12/2013 002301 FEDEX 2-170-68075 January Document Delivery 10-140-210-000-000 23.76 Total : 23.76 69060 3/12/2013 002740 FRUIT GROWERS SUPPLY 91194938 MAINT SUPPLIES 10-450-245-000-000 50.38 Total : 50.38 69061 3/12/2013 011040 GOVERNMENT STAFFING SVCS INC 123641 Temp Sr Acct Tech-wk ending 2/10/13 10-140-111-000-000 1,032.50 Total : 1,032.50 69062 3/12/2013 010691 HDL SOFTWARE LLC 0009105-IN Permit Tracking Software Annual Maint 10-172-246-000-000 1,876.62 Total : 1,876.62 69063 3/12/2013 011211 JAN-PRO CLEANING SYSTEMS 34871 FEB JANITORIAL SVCS 10-195-245-000-000 641.00 10-450-245-000-000 334.00 Total : 975.00 4Page: 3.B.a Packet Pg. 8 At t a c h m e n t : C h e c k R e g i s t e r 3 - 1 2 - 1 3 ( 1 2 3 1 : C h e c k R e g i s t e r N o . 0 3 - 1 2 - 2 0 1 3 ) 03/06/2013 Voucher List CITY OF GRAND TERRACE 5 4:51:13PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 69064 3/12/2013 011216 JONES & MAYER 62645 Grand Terrace RLA: Retainer 10-160-250-000-000 4,000.00 32-200-251-000-000 4,000.00 Total : 8,000.00 69065 3/12/2013 011264 LAW PLUMBING CO.02262013 Refund Street Cut Deposit-LAW Plumbing 23-302-79-00 1,000.00 Total : 1,000.00 69066 3/12/2013 011263 MCCUISTION, GINA 02152013 Tiny Tot Tuition Reim-McCuistion 09-440-21 26.44 Total : 26.44 69067 3/12/2013 010611 MCNABOE, DARCY March 2013 March Health Ins Reimbursement-McNaboe 10-110-142-000-000 303.00 Total : 303.00 69068 3/12/2013 011261 MITCHELL, JACQUELINE Jan&Feb2013 JAN & FEB HEALTH INS REIM-MITCHELL 10-110-142-000-000 426.00 Total : 426.00 69069 3/12/2013 010097 NEXTEL COMMUNICATIONS 410575025-126 JAN/FEB CELL PHONE SVCS-MAINT/CHILD CARE 10-175-240-000-000 171.51 09-440-235-000-000 16.96 Total : 188.47 69070 3/12/2013 011117 NITC 02282013 IAPMO Plumbing Inspector Certification 10-172-268-000-000 78.65 Total : 78.65 69071 3/12/2013 005400 OFFICE DEPOT 644678818001 Office Supplies 10-140-210-000-000 112.06 644680044001 Office Supplies 10-140-210-000-000 86.68 Total : 198.74 69072 3/12/2013 011218 PAY PLUS SOLUTIONS, INC.2088 NOV CALPERS REPORTING ADMIN 10-140-255-010-000 97.00 5Page: 3.B.a Packet Pg. 9 At t a c h m e n t : C h e c k R e g i s t e r 3 - 1 2 - 1 3 ( 1 2 3 1 : C h e c k R e g i s t e r N o . 0 3 - 1 2 - 2 0 1 3 ) 03/06/2013 Voucher List CITY OF GRAND TERRACE 6 4:51:13PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 69072 3/12/2013 (Continued)011218 PAY PLUS SOLUTIONS, INC. 2280 JAN-JUNE CALPERS REPORTING ADMIN 10-140-255-010-000 582.00 Total : 679.00 69073 3/12/2013 005586 PETTY CASH 02272013 Replenish C.Care Petty Cash 09-440-223-000-000 54.71 09-440-228-000-000 27.86 Total : 82.57 69074 3/12/2013 011137 REPLACEMENT BENEFIT FUND, CALPERS 1000000139166492013 Replacement Benefit-Schwab 10-017-00-00 22,231.32 Total : 22,231.32 69075 3/12/2013 006285 RIVERSIDE HIGHLAND WATER CO 2311 Feb/Mar Sewer Billing 21-572-255-000-000 161.77 2313 GRAND TERRACE FITNESS PARK METER FEES 48-600-330-010-000 8,238.28 Total : 8,400.05 69076 3/12/2013 006310 ROADRUNNER SELF STORAGE INC.15618 FEBRUARY STORAGE RENTAL 10-140-241-000-000 119.00 Total : 119.00 69077 3/12/2013 011175 ROBLES, SYLVIA Feb 2013 Feb Health Ins Reimbursement-Robles 10-110-142-000-000 453.35 Total : 453.35 69078 3/12/2013 011265 ROSE VILLA 2011 & 2012 Refund Business License Acct 25063 10-200-03 60.00 Total : 60.00 69079 3/12/2013 006510 S.B. COUNTY INFORMATION 14444 JANUARY PAGER ACCESS 10-175-240-000-000 9.00 Total : 9.00 69080 3/12/2013 006531 S.B. COUNTY SHERIFF 12541 MARCH LAW ENFORCEMENT 6Page: 3.B.a Packet Pg. 10 At t a c h m e n t : C h e c k R e g i s t e r 3 - 1 2 - 1 3 ( 1 2 3 1 : C h e c k R e g i s t e r N o . 0 3 - 1 2 - 2 0 1 3 ) 03/06/2013 Voucher List CITY OF GRAND TERRACE 7 4:51:13PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount 69080 3/12/2013 (Continued)006531 S.B. COUNTY SHERIFF 10-140-255-000-000 6,541.00 14-411-256-000-000 8,333.00 10-410-256-000-000 131,742.00 Total : 146,616.00 69081 3/12/2013 006681 SMART & FINAL Ref#127004 SCHOOL AGE SUPPLIES 09-440-223-000-000 123.80 Total : 123.80 69082 3/12/2013 011071 STANCKIEWITZ, W.Feb 2013 Feb Health Ins Reim-Stanckiewitz 10-110-142-000-000 453.35 Total : 453.35 69083 3/12/2013 006778 STAPLES 601110007023633Office Supplies 10-140-210-000-000 248.48 Total : 248.48 69084 3/12/2013 011110 TIME WARNER CABLE 844840...3825 FEB/MAR SR CNT CABLE & INTERNET SVCS 10-805-238-000-000 58.91 844840..3817 FEB/MAR SR CNT CABLE & INTERNET SVCS 10-805-238-000-000 58.91 Total : 117.82 69085 3/12/2013 011253 TLMA ADMINSTRATION TL0000009438 JANUARY SFL COSTS 16-510-255-000-000 252.78 Total : 252.78 69086 3/12/2013 007843 WEST COAST ARBORISTS INC 85919 22172 Barton Rd TREE TRIMMING 10-450-246-000-000 1,080.00 Total : 1,080.00 69087 3/12/2013 011256 WILLDAN FINANCIAL SERVICES 010-20178 FEBRUARY FINANCE DEPARTMENT SERVICES 10-140-250-000-000 19,040.00 Total : 19,040.00 69088 3/12/2013 010864 WIRZ, MATT 02262013 Mileage Reimbursement for Jan/Feb 2013 21-175-271-000-000 101.45 7Page: 3.B.a Packet Pg. 11 At t a c h m e n t : C h e c k R e g i s t e r 3 - 1 2 - 1 3 ( 1 2 3 1 : C h e c k R e g i s t e r N o . 0 3 - 1 2 - 2 0 1 3 ) 03/06/2013 Voucher List CITY OF GRAND TERRACE 8 4:51:13PM Page:vchlist Bank code :bofa Voucher Date Vendor Invoice Description/Account Amount (Continued)Total : 101.45 69088 3/12/2013 010864 WIRZ, MATT Bank total : 955,171.86 53 Vouchers for bank code :bofa 955,171.86Total vouchers :Vouchers in this report 53 8Page: 3.B.a Packet Pg. 12 At t a c h m e n t : C h e c k R e g i s t e r 3 - 1 2 - 1 3 ( 1 2 3 1 : C h e c k R e g i s t e r N o . 0 3 - 1 2 - 2 0 1 3 ) City of Grand Terrace Check Register Index FD No.Fund Name Dept No.Department Name/Cost Center Acct No.General Account Numbers 09 CHILD CARE FUND 110 CITY COUNCIL 110 SALARIES/WAGES 10 GENERAL FUND 120 CITY MANAGER 139 EMPLOYEES' BENEFIT PLAN 11 STREET FUND 125 CITY CLERK 140 RETIREMENT 12 STORM DRAIN FUND 140 FINANCE 142 HEALTH/LIFE INSURANCE 13 PARK FUND 160 CITY ATTORNEY 143 WORKERS' COMPENSATION 14 AB 3229 COPS FUND 172 BUILDING & SAFETY 138/141 MEDICARE / SUI 15 AIR QUALITY IMPROVEMENT FUND 175 PUBLIC WORKS 210 OFFICE EXPENSE 16 GAS TAX FUND 180 COMMUNITY EVENTS 218-219 NON-CAPITAL FURN/SMALL TOOLS 17 TRAFFIC SAFETY FUND/ TDA FUND 185 RENTAL INSPECTION PROGRAM 220 SPECIAL DEPARTMENTAL EXP 19 FACILITIES DEVELOPMENT FUND 187 ENFORCEMENT PROGRAM 230 ADVERTISING 20 MEASURE I FUND 190 GENERAL GOVERNMENT (NON-DEPT) 235 COMMUNICATIONS 21 WASTE WATER DISPOSAL FUND 195 FACILITIES MAINTENANCE 238-239 UTILITIES 22 COMMUNITY DEV. BLOCK GRANT 370 COMMUNITY & ECONOMIC DEV 240-242 RENTS & LEASES 26 LSCPG/ LGHTG ASSESSMENT DIST. 380 MGT INFORMATION SYSTEMS 245-246 MAINT BLDG GRNDS EQUIPMNT 44 BIKE LANE CAPITAL FUND 410 LAW ENFORCEMENT 250-251 PROFESSIONAL SERVICES 46 STREET IMPROVEMENT PROJECTS 430 RECREATION SERVICES 255-256 CONTRACTUAL SERVICES 47 BARTON RD. BRIDGE PROJECT 440 CHILD CARE 260 INSURANCE & SURETY BONDS 48 CAPITAL PROJECTS FUND 450 PARKS MAINTENANCE 265 MEMBERSHIPS & DUES 32 CRA-CAPITAL PROJECTS FUND 510 STREET & SIGNAL LIGHTING 268 TRAINING 33 CRA-DEBT SERVICE FUND 600 WEST SIDE PARK 270 TRAVEL/CONFERENCES/MTGS 34 CRA-LOW & MOD HOUSING 601 TRACT 14471 PICO & ORIOLE 272 FUEL & VEHICLE MAINTENANCE 602 FORREST CITY PHASE II 570 WASTEWATER TREATMENT 631 STORM DRAIN MAINTENANCE 33-300 DEBT SERVICE 801 PLANNING COMMISSION 7XX FACILITIES IMPRV (NO CIP) 802 CRIME PREVENTION UNIT 700 COMPUTER-RELATED 804 HISTORICAL & CULTURAL COMM. 701 VEHICLES & EQUIPMENT 805 SENIOR CITIZENS PROGRAM 807 PARKS & REC COMMITTEE 808 EMERGENCY OPERATIONS PROG. 3. B . b Pa c k e t P g . 1 3 Attachment: Check Register Account Index (1231 : Check Register No. 03-12-2013) CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● FEBRUARY 12, 2013 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 Updated 3/7/2013 6:44 PM CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation - Led by Pastor Andy McRae, Azure Hills Seventh-Day Adventist Church Pledge of Allegiance - Led by Council Member Jackie Mitchell Attendee Name Title Status Arrived Walt Stanckiewitz Mayor Present Bernardo Sandoval Mayor Pro Tem Present Darcy McNaboe Council Member Present Jackie Mitchell Council Member Present Sylvia Robles Council Member Present Betsy Adams City Manager Present Richard Shields Community Development Director Present Tracey Martinez City Clerk Present Sandra Molina Community Development Deputy Director Present Steve Elam Finance Department Present Cynthia Fortune Finance Manager Present Richard Adams City Attorney Present 1.ITEMS TO DELETE 2.SPECIAL PRESENTATIONS A.Historical and Cultural Activities Committee Update, Priorities and Plans for 2013 Pauline Grant, Chairman Historical and Cultural Activities Committee Gave an overview of the events that the Historical and Cultural Activities hold throughout the year. She announced that the Art Show will be held on May 5, 2013, the Country Fair will be held on November 2, 2013 and the City Anniversary Pot-Luck Dinner celebration will be held in December. They tend to matters concerning the history of Grand Terrace collecting photos, clippings from newspapers and magazines. Interviews have also been held of many old-time residents regarding the history of Grand Terrace. Council requested the following of the committee with regard to the City Anniversary Pot-Luck Dinner: To be held on a different evening other than a Council Meeting night. Update the VIP List and those invited to attend the event. Make sure the entire public is invited. Change the location to be able to accommodate a larger crowd such as the Lion's Community Center. 3.C Packet Pg. 14 Mi n u t e s A c c e p t a n c e : M i n u t e s o f F e b 1 2 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council February 12, 2013 City of Grand Terrace Page 2 Updated 3/7/2013 6:44 PM 3.CONSENT CALENDAR To approve the Consent Calendar with the removal of item 3C. Approval of Minutes - Regular Meeting - 01/22/2013. RESULT:APPROVED [UNANIMOUS] MOVER:Bernardo Sandoval, Mayor Pro Tem SECONDER:Darcy McNaboe, Council Member AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles A.Waive Full Reading of Full Ordinances on Agenda B.Approval of Minutes – Regular Meeting – 01/08/2013 D.Historical and Cultural Activities Committee Member Resignation (Reagan) E.Approval of Check Register No. 02-12-2013 ITEM REMOVED FROM CONSENT CALENDAR C.Approval of Minutes – Regular Meeting – 01/22/2013 RESULT:ACCEPTED [4 TO 0] MOVER:Bernardo Sandoval, Mayor Pro Tem SECONDER:Darcy McNaboe, Council Member AYES:Walt Stanckiewitz, Bernardo Sandoval, Darcy McNaboe, Sylvia Robles ABSTAIN:Jackie Mitchell 4.PUBLIC COMMENT Gregory Young, Field Representative for Congressman Gary Miller Indicated that he will be serving as the Congressman's Liaison with Grand Terrace. They are excited with the new districts. Their office is up and running. They are excited to represent Grand Terrace and to serve the Council and the residents. Their local address is 8300 Utica Avenue, Suite 105, Rancho Cucamonga. Their phone number is 909 980-1492. They plan on having mobile offices as well. They are available for any services that they can assist with. Patricia Farley Stated that it has been hard to focus on Blue Mountain with all of the things that have been going on in Grand Terrace. She is interested in Blue Mountain and would like more information on the purchasing of wilderness land to preserve Blue Mountain for people to hike on and ride their horses on. She feels that it wouldn't be hard to raise $40,000.00. She questioned what the plan is and is there a cost to maintain it. She would like to see a presentation so that the residents can see the importance of the project and will be willing to donate funds. City Manager Betsy Adams Indicated that the City will not be responsible for maintaining the park. Mayor Walt Stanckiewitz Requested that the Friends of Blue Mountain put together a presentation. 3.C Packet Pg. 15 Mi n u t e s A c c e p t a n c e : M i n u t e s o f F e b 1 2 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council February 12, 2013 City of Grand Terrace Page 3 Updated 3/7/2013 6:44 PM Brian Reinarz Once again requested that the Grand Terrace Soccer Club be allowed to use the community meeting room for their Board Meetings. They meet on the third Wednesday of the month. They would like a permanent home. The Council requested that this be agendized for discussion at a future Council Meeting. 5.COUNCIL REPORTS Council Member Jackie Mitchell Reported that she attended the League Conference and that it was a great experience. She is filled with mixed emotions this week with the ground breaking of the new Grand Terrace Fitness Park and the closing of Mr. T.V, Video. Her heart goes out to all of the Law Enforcement families and is praying for all of them. She encouraged everyone to support the Girl Scouts by purchasing cookies. Council Member Sylvia Robles She extended her condolences to the families of the men and woman who protect our families and thanked those who protect us. She feels that we are a global community and all family. Council Member McNaboe Encouraged the community to attend the following events: Ground Breaking - Grand Terrace Fitness Park Newport Bridge community meeting Budget Workshop She feels that it is important to attract new businesses. She indicated that the Spring Mountain Ranch will be developed at some point. There is a new owner and they are serious about building the new development. This will mean an opportunity for more people to travel through Grand Terrace which would be good for local businesses and hopefully bringing new businesses to town. She attended Assembly Member Cheryl Brown's open house. She has a beautiful office and her staff seems tentative and ready to help. The Assembly Member is working on Grand Terrace's issues with the Department of Finance. She questioned all of the marks on Barton Road. Her heart goes out to the victims of the law enforcement officers that were killed in the line of duty and requested that the meeting be adjourned in their honor. She wished everyone a Happy Valentine's Day. Community Development Director Richard Shields Responded that the marks are for the Newport Bridge Project and those marks are indicating utilities. Mayor Pro Tem Bernardo Sandoval Reported that the Raves have been moved from the National Orange Show to Glen Helen. This move was a result of a lot of pressure that was applied by different agencies. City Staff pushed hard and made things happen. The interest of Grand Terrace is not just protected within our boundaries. If we need to go outside the boundaries to protect our City we will to do the right thing. Assembly Member Cheryl Brown is aware of our issues and she is working on them. There is a reduction in funding for skilled nursing facilities, this will have an impact on seniors having a place to go. He is saddened over Mr. TV Video going out of business. His heart also goes out to the fallen officers. He wished everyone a Happy Valentines Day. Mayor Wal Stanckiewitz From 4:30 to 6:30 p.m. in the community meeting room a public meeting will be held to outline the I-215 bi-county freeway project. Omnitrans - Next Trip, you can text 41411 and receive information on bus 3.C Packet Pg. 16 Mi n u t e s A c c e p t a n c e : M i n u t e s o f F e b 1 2 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council February 12, 2013 City of Grand Terrace Page 4 Updated 3/7/2013 6:44 PM arrival times, this and other bus stop arrival time information will be available on the City's website. CERT is getting ready to do training at the Loma Linda Fire Department in March. CERT will be key in keeping the City together in the event of an emergency. Anyone interested should contact a member of CERT or the City. The training is free. His heart goes out to the fallen officers. He is proud of what the Sheriff's Department has done and the meeting will be adjourned in memory of the fallen officers. 6.PUBLIC HEARINGS 7.UNFINISHED BUSINESS A.Grand Terrace Sports Leagues Facility Use Assignment To adopt a Resolution setting forth an agreement for scheduling park use for sports leagues. RESULT:APPROVED [UNANIMOUS] MOVER:Darcy McNaboe, Council Member SECONDER:Bernardo Sandoval, Mayor Pro Tem AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles 8.NEW BUSINESS A.Consider Request for Fireworks Stand from Grand Terrace High School Football Boosters To defer this action item to January 2014 at which time it will be agendized and keep the number of fireworks stands in Grand Terrace at one. RESULT:APPROVED [UNANIMOUS] MOVER:Sylvia Robles, Council Member SECONDER:Darcy McNaboe, Council Member AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles Robert Sanchez Gave the background on how the fireworks stand came to be and how it affects the Soccer League and Little League. The profit pays for the light bill. He does not support an additional stand. Ken Boardman Indicated that he participated in the process of getting the fireworks stand in Grand Terrace. He is requesting that the Council support an additional fireworks stand for the Grand Terrace High School Football Booster. He stated that funds raised will help provide food and beverages for the players during the season. B.Adoption of Resolution Approving Successor Agency Administrative Budget for Fiscal Year 2013-14 Adopt a Resolution approving the Successor Agency Administrative Budget for Fiscal Year 2013-2014. 3.C Packet Pg. 17 Mi n u t e s A c c e p t a n c e : M i n u t e s o f F e b 1 2 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council February 12, 2013 City of Grand Terrace Page 5 Updated 3/7/2013 6:44 PM RESULT:APPROVED [UNANIMOUS] MOVER:Darcy McNaboe, Council Member SECONDER:Jackie Mitchell, Council Member AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles C.Adoption of Resolution Approving the Successor Agency's Recognized Obligation Payment Schedule (ROPS) for the Period July 1, 2013 through December 31, 2013 (ROPS 13-14A) Approve a Resolution approving the Successor Agency's Recognized Obligation Payment Schedule (ROPS) for the period July 1, 2013 through December 31, 2013 (ROPS 13-14A) RESULT:APPROVED [UNANIMOUS] MOVER:Bernardo Sandoval, Mayor Pro Tem SECONDER:Darcy McNaboe, Council Member AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles 9.CLOSED SESSION A.Conference with Legal Counsel - Significant Exposure to Litigation Pursuant to Government Code 54956.9 (b) - One Potential Case The Council met in closed session to hold a conference with legal counsel regarding significant exposure to litigation pursuant to Government Code 54956.9 (b) - one potential case. It was unanimously agreed to enter into an agreement with Andrew Turner from Lagerlof, Senecal, Gosney & Kruse, LLP., to provide legal services relative to the exposure to litigation. ADJOURN The Meeting was adjourned at 8:20 p.m. in honor of the fallen officers in the Inland Empire and those who go above and beyond to protect the communities. The Next Regular City Council Meeting will be held on Tuesday, February 26, 2013 at 6:00 PM. _________________________________ Mayor of the City of Grand Terrace _________________________________ City Clerk of the City of Grand Terrace 3.C Packet Pg. 18 Mi n u t e s A c c e p t a n c e : M i n u t e s o f F e b 1 2 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● FEBRUARY 23, 2013 Council Chambers Special Meeting 9:00 AM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 Updated 10/25/2012 4:16 PM CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Pledge of Allegiance - Led by Ivy Tsai, Assistant City Attorney Attendee Name Title Status Arrived Walt Stanckiewitz Mayor Present Bernardo Sandoval Mayor Pro Tem Present Darcy McNaboe Council Member Present Jackie Mitchell Council Member Present Sylvia Robles Council Member Present Betsy Adams City Manager Present Richard Shields Community Development Director Present Tracey Martinez City Clerk Present Sandra Molina Community Development Deputy Director Present Steve Elam Finance Department Present Ivy Tsai Assistant City Attorney Present 1.ITEMS TO DELETE 2.PUBLIC COMMENT 3.GENERAL FUND BUDGET PREVIEW - FY 2013-2014 Council Priorities A Special Meeting of the City Council was held for a General Fund Budget Preview for Fiscal Year 2013- 2014 and for Council to discuss their priorities. The following is a list that Council indicated are their core priorities: Fiscal Sustainability Public Safety Economic Development From the core priorities discussion other priorities branched out, however, without fiscal sustainability none of them would be possible. Council had discussion regarding a tax measure being brought forward to the voters as a fiscal enhancement. As a result of the discussion Council directed staff to agendize the consideration of establishing a Budget Advisory Committee to assist the Council with evaluating the proposed budget alternatives for Fiscal Year 2013-14. It was also requested that staff look into the possibility of having a Volunteer Coordinator Director that can be in charge of the volunteers that would assist staff with day to day functions. Jeffrey McConnell 3.D Packet Pg. 19 Mi n u t e s A c c e p t a n c e : M i n u t e s o f F e b 2 3 , 2 0 1 3 1 2 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council February 23, 2013 City of Grand Terrace Page 2 Updated 10/25/2012 4:16 PM Indicated that he would be interested in serving on the Ad-Hoc Committee. He feels that it is important to get the traffic counts up in town so that we are able to attract business. Sally McGuire Reminded staff that the Chamber of Commerce Blue Mountain Outlook can be used for advertising committee vacancies and other City related information. She indicated that she would be interested in serving on the Ad-Hoc Committee. She also indicated that Ryan Stephens is very interested in Economic Development and that he too would be interested in the Ad-Hoc Committee. Penny Ratdke Stated she or her husband would be interested in serving on the Ad-Hoc Committee. ADJOURN The Special Meeting was adjourned at 11:25 a.m. The Next Regular City Council Meeting will be held on Tuesday, February 26, 2013 at 6:00 PM. _________________________________ Mayor of the City of Grand Terrace _________________________________ City Clerk of the City of Grand Terrace 3.D Packet Pg. 20 Mi n u t e s A c c e p t a n c e : M i n u t e s o f F e b 2 3 , 2 0 1 3 1 2 : 0 0 P M ( C o n s e n t C a l e n d a r ) CITY OF GRAND TERRACE CITY COUNCIL MINUTES ● FEBRUARY 26, 2013 Council Chambers Regular Meeting 6:00 PM Grand Terrace Civic Center ● 22795 Barton Road City of Grand Terrace Page 1 Updated 10/25/2012 4:16 PM CALL TO ORDER Convene City Council and City Council as the Successor Agency to the Community Redevelopment Agency Invocation - Led by Pastor Andy McRae - Azure Hills Seventh-Day Adventist Church Pledge of Allegiance - Led by Former Council Member Jim Miller Attendee Name Title Status Arrived Walt Stanckiewitz Mayor Present Bernardo Sandoval Mayor Pro Tem Present Darcy McNaboe Council Member Present Jackie Mitchell Council Member Present Sylvia Robles Council Member Present Betsy Adams City Manager Present Richard Shields Community Development Director Present Tracey Martinez City Clerk Present Sandra Molina Community Development Deputy Director Present Steve Elam Finance Department Present Cynthia Fortune Finance Manager Present Richard Adams City Attorney Present Ed Finneran San Bernardino County Sheriff's Department Present Steve Dorsey San Bernardino County Sheriff's Department Present Rick McClintock San Bernardino County Fire Department Present 1.ITEMS TO DELETE 2.SPECIAL PRESENTATIONS A.Community Emergency Response Team (C.E.R.T.) Update Tom Roberts, Commander Reported that the CERT Executive Board has made small strides and he is unsure that there is a need for a CERT Program. He stated that the CERT Team can continue to be what it is and what it was designed to be, a grassroots group of community volunteers who have been trained to do the best good for the most people in disastrous situations. He gave the suggestion that CERT can be re-structured to fall under the Emergency Operations Committee. He indicated that not all of the members of CERT agree with him and that they would like to continue on as they have. City Manager Betsy Adams will meet with the CERT Executive Board with regard to what Mr. Roberts has reported. B.Grand Terrace Area Chamber of Commerce Business of the Month 3.E Packet Pg. 21 Mi n u t e s A c c e p t a n c e : M i n u t e s o f F e b 2 6 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council February 26, 2013 City of Grand Terrace Page 2 Updated 10/25/2012 4:16 PM Sally McGuire, President Grand Terrace Area Chamber of Commerce Announced that the Business of the Month for January and February are William Darwin, D.D.S. and Blue Mountain Senior Villas. 3.CONSENT CALENDAR RESULT:APPROVED [UNANIMOUS] MOVER:Bernardo Sandoval, Mayor Pro Tem SECONDER:Sylvia Robles, Council Member AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles A.Waive Full Reading of Full Ordinances on Agenda B.Approval of Check Register No. 02-26-2013 4.PUBLIC COMMENT Jim Robinson, Caltrans Gave an update on the Bi-County High Occupancy Vehicle (HOV) Gap Closure Project. Melissa Bush Reported that several children from Grand Terrace will be performing in Peter Pan from the Riverside Theatre Center. The performance will be held at Ramona High School. It is her hope that one day Grand Terrace will have a community theatre. The Wizard of Oz will be an upcoming performance that will be held at Colton High School. Bobbie Forbes Thanked the Council for the Ground Breaking Ceremony for the new Grand Terrace Fitness Park. The contractor is being very considerate. She is hopeful that the use of proper signage will help control traffic. She reported that there is not a lot of real estate inventory in Grand Terrace and housing prices are stabilized, which is good news for Grand Terrace. Jeffrey McConnell Indicated that he was chosen by SANBAG to participate in a Citizen's Advisory Group. They are tasked with receiving input and to solicit information and feed back on the three options a HOV, express lanes or nothing. There will be an article in the BMO and they will also come out and make presentations to the group. He indicated that he heard that the Newport Bridge will be coming down some time in May. 5.COUNCIL REPORTS Council Member Jackie Mitchell Thanked those who attended the Budget Workshop. She reported that there are vacancies on the Crime Prevention Committee and the CERT Executive Committee. Applications are available in the City Clerk's Department. She reminded everyone that the hike on Blue Mountain will be held on March 10, 2013 at 9:00 a.m. She thanked all of the residents that participated in the Ground Breaking Ceremony at the new Grand Terrace Fitness Park. She thanked the Chamber of Commerce for placing the volunteer opportunities in the BMO. She also requested that the CERT issue be agendized at a future Council Meeting. Council Member Sylvia Robles 3.E Packet Pg. 22 Mi n u t e s A c c e p t a n c e : M i n u t e s o f F e b 2 6 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council February 26, 2013 City of Grand Terrace Page 3 Updated 10/25/2012 4:16 PM Stated that it was an honor to represent Grand Terrace at the memorial service for the fallen officer Jeremiah MacKay. It was a lovely and somber event. She attended the Ground Breaking Ceremony for the Grand Terrace Fitness Park which was a nice event and it is very exciting to see the progress of the park. Council Member Darcy McNaboe Also attended the Ground Breaking Ceremony for the Grand Terrace Fitness Park. It was a wonderful ground breaking. This is different for Grand Terrace and special for the residents in the area. The residents are excited about the project. The developer that the land was purchased from has given money to go towards the maintenance of the property. The Grand Terrace Veteran's would like to donate a POW flag to be flown at City Hall and they would like to hold a ceremony on June 11, 2013. At the Special Meeting that was held discussions were had on revenue enhancements and or a measure. She indicated that her priorities are fiscal sustainability, public safety, road maintenance, economic development and access to parks. She is looking forward to the preview of the budget and the alternatives that will be given with the projections of the next five years so that they can make decisions moving forward. Mayor Pro Tem Bernardo Sandoval Requested that the Council meeting be closed in honor of Jeremiah Mackay. The memorial service that was held for him was very moving. The sacrifice that his family has made will not be forgotten. He thanked Bobbie Forbes and the other residents for all of their efforts with the new park. He stated that the community will have to come together to face the challenges that Grand Terrace faces financially to preserve the City. He challenged the residents to come together and take an interest. Mayor Walt Stanckiewitz Attended the memorial service of Jeremiah MacKay, which was very moving. He encouraged everyone to participate in the fundraisers when possible for this family. He reported that the Raves have moved to Glen Helen, with the help of many individuals, so there may be hope that Grand Terrace will no longer have to deal with the noise. 6.PUBLIC HEARINGS A.Prioritization of Community Development Block Grant (CDBG) Funds for Program Year 2013-14 Approve the following funding recommendations for the Community Development Block Grant Program Funding Year 2013-2014: City Code Enforcement in the amount of $27,933 Library Literacy Program in the amount of $10,000 City Hall ADA Improvement in the amount of $4,289 RESULT:APPROVED [UNANIMOUS] MOVER:Bernardo Sandoval, Mayor Pro Tem SECONDER:Darcy McNaboe, Council Member AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles B.Lisa Llewellyn, Grand Terrace Branch Library Requested the support of the Council for the funding of the literacy program for the Grand Terrace Branch Library in the amount of $10,000. 3.E Packet Pg. 23 Mi n u t e s A c c e p t a n c e : M i n u t e s o f F e b 2 6 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council February 26, 2013 City of Grand Terrace Page 4 Updated 10/25/2012 4:16 PM 7.UNFINISHED BUSINESS 8.NEW BUSINESS A.County of San Bernardino Board Representative Seat Appointment to the Oversight Board of the Grand Terrace Successor Agency Recommend that the County of San Bernardino Board of Supervisor's appoint Bobbie Forbes to fill the Board Representative seat on the Oversight Board of the Grand Terrace Successor Agency of the former Community Redevelopment Agency. RESULT:APPROVED [UNANIMOUS] MOVER:Sylvia Robles, Council Member SECONDER:Darcy McNaboe, Council Member AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles B.Mid-Year Budget Review This is a receive and file item, no formal action was taken. RESULT:APPROVED [UNANIMOUS] MOVER:Bernardo Sandoval, Mayor Pro Tem SECONDER:Darcy McNaboe, Council Member AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles C.Addendum Three to the Purchase and Sale Agreement and Escrow Instructions Between the City of Grand Terrace City Council as the Successor Agency of the Community Redevelopment Agency and O'Reilly Automotive Stores, Inc. Adopt a Resolution approving Addendum three of the purchase and sale agreement and escrow Instructions between the Successor Agency and O'Reilly Automotive Stores, Inc. and forward the Agreement to the Oversight Board for review and approval and to authorize the Successor Agency's Executive Director to complete all actions necessary to complete the sale of the property. RESULT:APPROVED [UNANIMOUS] MOVER:Darcy McNaboe, Council Member SECONDER:Jackie Mitchell, Council Member AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles D.Waiver of Land Use Application Fee for Friends of Blue Mountain Annual Walk Waive the Land Use Application Fee in the amount of $50 for the Friends of Blue Mountain's 6th Annual Hike/Walk up Blue Mountain event. RESULT:APPROVED [UNANIMOUS] MOVER:Bernardo Sandoval, Mayor Pro Tem SECONDER:Darcy McNaboe, Council Member AYES:Stanckiewitz, Sandoval, McNaboe, Mitchell, Robles Denis Kidd Encouraged the Council to waive the fee for the Blue Mountain hike. He also requested that a paramedic be available at the event. 3.E Packet Pg. 24 Mi n u t e s A c c e p t a n c e : M i n u t e s o f F e b 2 6 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) Minutes Grand Terrace City Council February 26, 2013 City of Grand Terrace Page 5 Updated 10/25/2012 4:16 PM 9.CLOSED SESSION ADJOURN The Council Meeting was adjourned at 7:58 p.m. in honor of Jeremiah Mackay. A.The Next Regular City Council Meeting will be held on Tuesday, March 12, 2013 at 6:00 PM. _________________________________ Mayor of the City of Grand Terrace _________________________________ City Clerk of the City of Grand Terrace 3.E Packet Pg. 25 Mi n u t e s A c c e p t a n c e : M i n u t e s o f F e b 2 6 , 2 0 1 3 9 : 0 0 P M ( C o n s e n t C a l e n d a r ) AGENDA REPORT MEETING DATE:March 12, 2013 Council Item TITLE:Amend Grand Terrace Municipal Code, Title 8, Chapter 8.04 and 8.108 PRESENTED BY:Richard Shields, Community Development Director RECOMMENDATION:Approve the first reading, introduce and read by title only, Ordinance No. 2013-___, setting forth amendments to Title 8, Chapter 8.04 and 8.108, of the Grand Terrace Municipal Code and direct City Staff to schedule a second reading and adoption. BACKGROUND: Over the past year, Grand Terrace citizens have been disturbed by loud booming noises that are generated from a nearby neighboring community that allows "Raves" also known as concerts. The Rave music produces loud booming sounds and vibrations that are heard and felt throughout portions of the City. City law enforcement personal have attempted to discourage the loud music with the Rave promoters and the neighboring community officials with little resolve. Numerous laws such as the California Constitution, Health and Safety Code, Civil Code, and the Government Code allow cities to adopt laws to enforce noise regulations. The City has a duty to protect its citizens from these booming noises that produce vibrations through adoption of laws that define and prohibit noise and provides exceptions to certain noises in and out of the City. DISCUSSION: Our City Attorney has suggested amendments to Chapter 8.04.020, (A), "Declaration of Nuisance" to include a new Subsection (26), to help define a public nuisance to read as follows; "When excessive noise, as defined in Section 8.108.020 and 8.108.050 occurs or is allowed to occur on any property within the City or outside the City". The Grand Terrace Municipal Code, Title 8, Chapter 8.108, Section 8.108.020, 8.108.030 and 8.108.040 is also amended to make it unlawful for any person to make continued noise (with exceptions) or cause loud noises to disturb citizens within the City and outside the City. The amended code allows the law enforcement officers, code enforcement officers or other officers designated by the City Manager to access the noise or sounds. The amended code allows the detection of noise to be determined by means of the official’s normal hearing faculties, and not artificially enhanced. The amended sections of the Municipal Code will assist City officials in the court of law in efforts to abate continued noise that is produced from neighboring jurisdictions. Staff is recommending that the City Council approve the first reading of the proposed 6.A Packet Pg. 26 ordinance and direct City Staff to schedule the second reading and adoption. FISCAL IMPACT: There is minimal fiscal impact to bring forth the revisions to the Municipal Code section and publish the new code sections for its reading in the local newspaper. ATTACHMENTS: ·Ordinance ·tnef.doc noise chapter changes APPROVALS: Richard Shields Completed 02/21/2013 11:20 AM Finance Completed 02/27/2013 5:13 PM City Attorney Completed 03/04/2013 12:20 PM City Manager Completed 03/04/2013 12:30 PM City Council Pending 6.A Packet Pg. 27 Ordinance No. ___ Page 1 of 5 IRV #4822-4340-9672 v1 ORDINANCE NO. ___ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GRAND TERRACE, CALIFORNIA, AMENDING SUBSECTION (A) OF SECTION 8.04.020 (DECLARATION OF NUISANCE),WITH THE ADDITION OF A SUBPART 26;REPEALING AND REPLACING SECTIONS 8.108.020 (UNLAWFUL NOISE), 8.108.030 (EXEMPTIONS), AND 18.108.040 (SPECIAL ACTIVITIES)OF CHAPTER 8.108 (NOISE)OF TITLE 8 (HEALTH AND SAFETY) OF THE GRAND TERRACE MUNICIPAL CODE PERTAINING TO UNLAWFUL NOISE AND PUBLIC NUISANCES. WHEREAS,Article XI, Section 7 of the California Constitution permits cities to make and enforce within its limits all local, police, sanitary and other ordinances and regulations not in conflict with general laws; and WHEREAS, the Legislature,in Health and Safety Code Section 46000, has classified excessive noise as a serious hazard to the public health and welfare; and WHEREAS,the Legislature,in Health and Safety Code Section 46000, has declared that all Californians are entitled to a peaceful and quiet environment without the intrusion of noise which may be hazardous to their health or welfare; and WHEREAS,cities are empowered to declare what constitutes a nuisance under Government Code Section 38771; and WHEREAS,cities are empowered to abate public nuisances under Civil Code Section 3494; and WHEREAS, all legal prerequisites prior to the adoption of this ordinance have occurred. NOW THEREFORE, THE CITY COUNCIL OF THE GRAND TERRACE DOES ORDAIN AS FOLLOWS: SECTION 1: The City Council finds that all the facts, findings, and conclusions set forth above in this Ordinance are true and correct. SECTION 2:The City Council hereby finds that the proposed Code amendment will not have a direct and significant impact on the environment, and thus is exempt under Section 15061(b)(3), General Rule. The general rule states that the California Environmental Quality Act (CEQA) applies only to projects that have the potential for causing a significant effect on the environment. SECTION 3: Subsection (A) of Section 8.04.020 (Declaration of Nuisance)of Chapter 8.04 (Nuisance Abatement) of Title 8 (Health and Safety) of the Grand Terrace Municipal Code is hereby amended with the addition of a Subpart 26 as follows: 6.A.a Packet Pg. 28 At t a c h m e n t : O r d i n a n c e ( 1 2 0 6 : A m e n d m e n t s t o C h a p t e r 8 . 0 4 a n d 8 . 1 0 8 o f t h e G r a n d T e r r a c e M u n i c i p a l C o d e ) Ordinance No. ___ Page 2 of 5 26. When excessive noise, as defined in Sections 8.108.020 and 8.108.050, occurs or is allowed to occur on any property within the City or outside the City. SECTION 4:Section 8.108.020 (Unlawful Noises) of Chapter 8.108 (Noise) of Title 8 (Health and Safety)of the Grand Terrace Municipal Code is hereby repealed and replaced with the following: Section 8.108.020 –Loud, Annoying, Excessive and Unnecessary Noises Prohibited. A.It shall be unlawful for any person to willfully make or continue, or cause to be made or continued, any excessive or unreasonable noise that disturbs the peace or quiet of any property within the City or which causes discomfort or annoyance to any reasonable person of normal sensitivities residing in the area. B.Irrespective of whether the noise originates within the City or outside the City, the standard that may be considered in determining whether excessive noise exists may include, but not be limited to, the following: 1. Whether the noise can be heard over one hundred (100) feet from the property line where the source of the noise is located; 2. The level of the noise; 3. Whether the nature of the noise is usual or unusual; 4.Whether the origin of the noise of natural or unnatural; 5. The level and intensity of the background noise, if any; 6. The proximity of the noise to residential sleeping facilities; 7. The nature and zoning of the area within which the noise emanates; 8.The density of the inhabitation of the area within which the noise emanates or is heard in; 9.The time of the day and night the noise occurs; 10. The duration of the noise, including whether it is of a temporary or short- term nature; 11.Whether the noise is recurrent, intermittent, or constant; 12.Whether the noise is produced by a commercial or noncommercial activity; and 13.Whether the noise produces vibrations that are felt or heard. 6.A.a Packet Pg. 29 At t a c h m e n t : O r d i n a n c e ( 1 2 0 6 : A m e n d m e n t s t o C h a p t e r 8 . 0 4 a n d 8 . 1 0 8 o f t h e G r a n d T e r r a c e M u n i c i p a l C o d e ) Ordinance No. ___ Page 3 of 5 C.Any law enforcement officer, code enforcement officer, or other employee or official designated by the City Manager who hears excessive noise or sound as defined in this Chapter that is plainly audible, in violation of this Chapter, may enforce this chapter and shall assess the noise or sound according to the following standards: 1.The primary means of detection shall be by means of the official’s normal hearing faculties, not artificially enhanced. 2. The official shall first attempt to have a direct line of sight and hearing to the vehicle or real property from which the sound or noise emanates so that the official can readily identify the offending source of the sound or noise and the distance involved. If the official is unable to have a direct line of sight and hearing to the vehicle or real property from which the sound or noise emanates, then the official shall confirm the source of the sound or noise by approaching the suspected vehicle or real property until the official is able to obtain a direct line of sight and hearing, and confirm the source of the sound or noise that was heard at the place of the original assessment of the sound or noise. 3.The official need not be required to identify words, song titles, artists, or lyrics in order to establish a violation. SECTION 5: Section 8.108.030 (Exemptions) of Chapter 8.108 (Noise) of Title 8 (Health and Safety) of the Grand Terrace Municipal Code is hereby repealed and replaced with the following: Section 8.108.030 Exemptions. There is exempted from the provisions of this chapter the use of horns, sirens or other signaling or warning devises by persons vested with legal authority to use the same and in pursuit of their lawful duties, such as on ambulances, fire, police and other governmental or official vehicles. SECTION 6:Section 8.108.040 (Special Activities) of Chapter 8.108 (Noise) of Title 8 (Health and Safety) of the Grand Terrace Municipal Code is hereby repealed and replaced with the following: Section 8.108.040 Special activities. In addition to the exemptions provided for in Section 8.108.030, the following activities shall be exempted from the provisions of this chapter: A.City or school approved activities conducted on public parks,public playgrounds and public or private school grounds including but not limited to athletic and school entertainment events between the hours of seven a.m. and eleven p.m. 6.A.a Packet Pg. 30 At t a c h m e n t : O r d i n a n c e ( 1 2 0 6 : A m e n d m e n t s t o C h a p t e r 8 . 0 4 a n d 8 . 1 0 8 o f t h e G r a n d T e r r a c e M u n i c i p a l C o d e ) Ordinance No. ___ Page 4 of 5 B.Noises produced by mechanical devices, apparatus or equipment used, related to, or connected with emergency machinery, vehicles, work or warning alarm or bell, provided the sounding of any bell or alarm on any building or motor vehicle shall terminate its operation within thirty minutes in any hour of its being activated. C.Noises sources associated with or vibration created by construction, repair or remodelling or grading of any real property or during authorized seismic surveys, provided said activities do not take place between the hours of eight p.m, and seven a.m. on weekdays, including Saturday, or at any time on Sunday or a national holiday. D.All devices, apparatus or equipment associated with agricultural operations provided as follows: 1.Operations do not take place between eight p.m. and seven a.m. 2. Such operations and equipment are utilized for protection or salvage of agricultural crops during periods of potential or actual frost damage or other adverse weather conditions. 3. Such operations and equipment associated with agricultural pest control through pesticide application provided the application is made in accordance with permits issued or regulations enforced by the California Department of Agriculture. E.Noise sources associated with the maintenance of real property provided the activities take place between the hours of eight a.m. and eight p.m. on any day except Sunday or between the hours of nine a.m. and eight p.m. on Sunday. SECTION 6: If any section, subsection, sentence, clause, phrase or portion of this Ordinance, is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Grand Terrace hereby declares that it would have adopted this Ordinance, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases may be declared invalid or unconstitutional. SECTION 7:The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published in the same manner required by law. This Ordinance shall become effective thirty (30) days from and after its passage. PASSED, APPROVED, and ADOPTED this ___ day of ___________, 2013. 6.A.a Packet Pg. 31 At t a c h m e n t : O r d i n a n c e ( 1 2 0 6 : A m e n d m e n t s t o C h a p t e r 8 . 0 4 a n d 8 . 1 0 8 o f t h e G r a n d T e r r a c e M u n i c i p a l C o d e ) Ordinance No. ___ Page 5 of 5 ATTEST: ___________________________________________________________ City Clerk of the City of Grand Terrace Mayor of the City of Grand Terrace and of the City Council thereof and of the City Council thereof I,Tracey Martinez, City Clerk of the City of Grand Terrace, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council on the ___ of __________ 2013, and adopted at a regular meeting of the City Council of the City of Grand Terrace held on the ___day of _______2013, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________________ Tracey Martinez, City Clerk Approved as to form: ________________________________ Richard L. Adams II, City Attorney 6.A.a Packet Pg. 32 At t a c h m e n t : O r d i n a n c e ( 1 2 0 6 : A m e n d m e n t s t o C h a p t e r 8 . 0 4 a n d 8 . 1 0 8 o f t h e G r a n d T e r r a c e M u n i c i p a l C o d e ) 8.108.010 -Intent. It is the intent of this chapter to protect properties within the city and the health and safety of persons from environmental nuisances and hazards and provide a pleasing environment throughout the city. 8.108.020 -Unlawful noises.Loud,Annoying,Excessive and Unnecessary Noises Prohibited It is unlawful for any person to make,continue or cause to be made or continued any loud,unnecessary and excessive noise which disturbs,offends, injures or endangers the peace,quiet,comfort,repose,health or safety of any neighborhood or person within the limits of the city. A.It shall be unlawful for any person to willfully make or continue, or cause to be made or continued, any excessive or unreasonable noise that disturbs the peace or quiet of any property within the City or which causes discomfort or annoyance to any reasonable person of normal sensitivities residing in the area. B.Irrespective of whether the noise originates within the City or outside the City, the standard that may be considered in determining whether excessive noise exists may include, but not be limited to, the following: 1. Whether the noise can be heard over one hundred (100) feet from the property line where the source of the noise is located; 2. The level of the noise; 3. Whether the nature of the noise is usual or unusual; 4.Whether the origin of the noise of natural or unnatural; 5. The level and intensity of the background noise, if any; 6. The proximity of the noise to residential sleeping facilities; 7. The nature and zoning of the area within which the noise emanates; 8.The density of the inhabitation of the area within which the noise emanates or is heard in; 9.The time of the day and night the noise occurs; 6.A.b Packet Pg. 33 At t a c h m e n t : t n e f . d o c n o i s e c h a p t e r c h a n g e s ( 1 2 0 6 : A m e n d m e n t s t o C h a p t e r 8 . 0 4 a n d 8 . 1 0 8 o f t h e G r a n d T e r r a c e M u n i c i p a l C o d e ) 10. The duration of the noise, including whether it is of a temporary or short-term nature; 11.Whether the noise is recurrent, intermittent, or constant; 12.Whether the noise is produced by a commercial or noncommercial activity; and 13.Whether the noise produces vibrations that are felt or heard. C.Any law enforcement officer, code enforcement officer, or other employee or official designated by the city manager who hears excessive noise or sound as defined in Chapter 9.33.010, that is plainly audible, in violation of this Chapter, may enforce this chapter and shall assess the noise or sound according to the following standards: 1.The primary means of detection shall be by means of the official’s normal hearing faculties, not artificially enhanced. 2. The official shall first attempt to have a direct line of sight and hearing to the vehicle or real property from which the sound or noise emanates so that the official can readily identify the offending source of the sound or noise and the distance involved. If the official is unable to have a direct line of sight and hearing to the vehicle or real property from which the sound or noise emanates, then the official shall confirm the source of the sound or noise by approaching the suspected vehicle or real property until the official is able to obtain a direct line of sight and hearing, and confirm the source of the sound or noise that was heard at the place of the original assessment of the sound or noise. 3.The official need not be required to identify words, song titles, artists, or lyrics in order to establish a violation 8.108.030 -Exemptions. There is exempted from the provisions of this section chapter the use of horns,sirens or other signaling or warning devices by persons vested with legal authority to use the same and in pursuit of their lawful duties,such as on ambulances,fire,police and other governmental or official vehicles.There is also exempted,in like manner,such noises as are a natural accompaniment and effect of a lawful business,commercial or industrial enterprise carried on in an area zoned for that purpose except as otherwise provided for in this chapter;however,such noises 6.A.b Packet Pg. 34 At t a c h m e n t : t n e f . d o c n o i s e c h a p t e r c h a n g e s ( 1 2 0 6 : A m e n d m e n t s t o C h a p t e r 8 . 0 4 a n d 8 . 1 0 8 o f t h e G r a n d T e r r a c e M u n i c i p a l C o d e ) must be reasonable and not fall within the prohibited noise categories as set forth in Section 8.108.050. 8.108.040 -Special activities. In addition to the exemptions provided for in Section 8.108.030,the following activities shall be exempted from the provisions of this chapter: A.City or school approved activities conducted on public parks,public playgrounds and public or private school grounds including but not limited to athletic and school entertainment events between the hours of seven a.m.and eleven p.m. B. Outdoor gatherings,dances,shows,and sporting and entertainment events,provided that the events are conducted pursuant to the approval of a temporary use permit issued by the city. B.Noises produced by mechanical devices,apparatus or equipment used, related to,or connected with emergency machinery,vehicles,work or warning alarm or bell,provided the sounding of any bell or alarm on any building or motor vehicle shall terminate its operation within thirty minutes in any hour of its being activated. C.Noise sources associated with or vibration created by construction,repair or remodeling or grading of any real property or during authorized seismic surveys,provided said activities do not take place between the hours of eight p.m.and seven a.m.on weekdays,including Saturday,or at any time on Sunday or a national holiday. D.All devices,apparatus or equipment associated with agricultural operations provided as follows: 1.Operations do not take place between eight p.m.and seven a.m. 2.Such operations and equipment are utilized for protection or salvage of agricultural crops during periods of potential or actual frost damage or other adverse weather conditions. 3.Such operations and equipment are associated with agricultural pest control through pesticide application provided the application 6.A.b Packet Pg. 35 At t a c h m e n t : t n e f . d o c n o i s e c h a p t e r c h a n g e s ( 1 2 0 6 : A m e n d m e n t s t o C h a p t e r 8 . 0 4 a n d 8 . 1 0 8 o f t h e G r a n d T e r r a c e M u n i c i p a l C o d e ) is made in accordance with permits issued or regulations enforced by the California Department of Agriculture. E.Noise sources associated with the maintenance of real property provided the activities take place between the hours of eight a.m.and eight p.m.on any day except Sunday or between the hours of nine a.m. and eight p.m.on Sunday. 8.108.050 -Prohibited noise. The following noises are prohibited and declared to be nuisances: A.Peddlers Use of Loud Noise to Advertise Goods.No peddler or mobile vendor or any person on their behalf shall shout,cry out or use any device or instrument to make sounds for the purpose of advertising in such a manner as to create a noise disturbance. B.Animal Noises.No person owning or having the charge,care,custody or control of any dog or other animal or fowl shall allow the same to howl, bark,yelp or make other noises in such a manner as to create a noise disturbance. C.Loud and Boisterous Yelling,Shouting,Whistling or Singing.No person shall yell,shout,whistle or sing in a loud and boisterous manner on the public streets so as to disturb the quiet,comfort,or repose of persons in any office,dwelling,hotel or other type of residence or neighborhood. D.Radios,Television Sets,Musical Instruments,Phonographs and Similar Devices.No person shall use,operate or permit to be played,used or operated any radio receiving set,television set,musical instrument, phonograph or other machine or device for producing or reproducing sound in such a manner as to disturb the peace,quiet or comfort of neighboring persons,or at any time with louder volume than is necessary for the convenient hearing of the person or persons who are in the room, vehicle or other enclosure in which such machine or device is operated, and who are voluntary listeners thereto.The operation of any such set, instrument or device between the hours of ten p.m.and seven a.m.in such a manner as to be loud or excessive at a distance of fifty feet from the building,structure or vehicle in which it is located shall be prima facie evidence of a violation of this section. 6.A.b Packet Pg. 36 At t a c h m e n t : t n e f . d o c n o i s e c h a p t e r c h a n g e s ( 1 2 0 6 : A m e n d m e n t s t o C h a p t e r 8 . 0 4 a n d 8 . 1 0 8 o f t h e G r a n d T e r r a c e M u n i c i p a l C o d e ) E.Sounding of Whistles,Horns,Bells,or Other Such Devices.No person shall make or cause to be made the loud,sudden and unnecessary blowing of whistles,sounding of horns,ringing of bells or use of signalling devices by operators of railroad locomotives,motor trucks and other transportation equipment.The doing of such acts between the hours of ten p.m.and seven a.m.in such a manner as to be loud or excessive at a distance of fifty feet from locomotives,motor trucks or other transportation equipment being operated shall be prima facie evidence of a violation of this section. F.Loading or Unloading of Trucks.No person shall create or cause to be created loud and excessive noise in connection with the loading or unloading of motor trucks and other vehicles,so as to disturb the peace and quiet of adjacent residential neighborhoods,between the hours of ten p.m.and seven a.m.The loading or unloading in such a manner as to be loud or excessive at a distance of fifty feet from the trucks or vehicles being unloaded shall be prima facie evidence of a violation of this section. G.Operation of Equipment.The operation or use between the hours of ten p.m.and seven a.m.of any pile driver,steam shovel,pneumatic hammers,derrick,steam or electric hoist,power driven saw,fork lifts, milling equipment,other tools or apparatus the use of which is attended by loud and excessive noise,or the movement of tractors,tractor trucks, or large trucks on property adjacent to residences is prohibited.The operation of such equipment between the hours of ten p.m.and seven a.m.in such a manner as to be loud or excessive at a distance of fifty feet from the equipment being operated shall be prima facie evidence of a violation of this section.However,it is not the intent of this section to prohibit the direct movement of trucks on or off property,at any time; provided,however,that such movement directly on or off the property shall not be within fifty feet of an occupied residence. H.Automotive Repair Works.No person shall do automotive repair, automotive body or fender or other work on metal objects and metal parts between the hours of ten p.m.and seven a.m.,in or adjacent to any residential district,so as to cause loud and excessive noise which disturbs the peace and quiet of the residential neighborhood.The doing of such activities as are prohibited in this subsection in such a manner as to be loud or excessive at a distance of fifty feet from where such 6.A.b Packet Pg. 37 At t a c h m e n t : t n e f . d o c n o i s e c h a p t e r c h a n g e s ( 1 2 0 6 : A m e n d m e n t s t o C h a p t e r 8 . 0 4 a n d 8 . 1 0 8 o f t h e G r a n d T e r r a c e M u n i c i p a l C o d e ) prohibited activity is being done shall be prima facie evidence of a violation of this section. 8.108.060 -Violations to be an infraction. A.It is determined that every violation of this chapter is an infraction punishable as follows: 1.A fine not exceeding fifty dollars for a first violation; 2.A fine not exceeding one hundred dollars for a second violation within a one-year period; 3.A fine not exceeding two hundred dollars for each additional violation within a one-year period. B.Any person creating any noise as prohibited in this chapter is in violation of this chapter;in addition,any person in possession of property who directly or indirectly allows the creation of prohibited noises on such property is in violation of this chapter. 6.A.b Packet Pg. 38 At t a c h m e n t : t n e f . d o c n o i s e c h a p t e r c h a n g e s ( 1 2 0 6 : A m e n d m e n t s t o C h a p t e r 8 . 0 4 a n d 8 . 1 0 8 o f t h e G r a n d T e r r a c e M u n i c i p a l C o d e ) AGENDA REPORT MEETING DATE:March 12, 2013 Council Item TITLE:Potential Budget Advisory Committee PRESENTED BY:Betsy Adams, City Manager RECOMMENDATION:Determine whether to establish a Budget Advisory Committee to assist the City Council with evaluating proposed budget alternatives for Fiscal Year 2013-14, along with the possible need for a local revenue measure to maintain or enhance municipal service levels. If the Council establishes the Budget Advisory Committee then provide direction on the following items: 1. Whether the Committee will be ad hoc or on-going. 2. Number of members the Committee will be comprised of. 3. Method by which members of the Committee will be appointed. 4. When and how frequently the Committee will meet. 5. Whether revisions are needed to the draft Committee application. BACKGROUND: On April 7, 1988, the Council adopted an updated Policy Manual for the City’s Boards, Commissions and Committees. A copy of the staff report for this action is included as an attachment. At the Council Priorities Workshop on February 23, 2013, the idea of the City Council establishing a Budget Advisory Committee was discussed. Staff was directed to bring the possibility of forming such a committee forward for Council consideration at the Council Meeting of March 12, 2013. DISCUSSION: The Council needs to first determine whether to establish a Budget Advisory Committee to assist the Council with evaluating proposed budget alternatives for Fiscal Year (FY) 2013-14. If the Council decides to establish this Committee then direction needs to be provided on the following items: 8.A Packet Pg. 39 Ad Hoc or On-going Committee Although not mentioned in the Policy Manual, the Council has the discretion of creating an ad hoc Budget Advisory Committee for a specific purpose (e.g. evaluating the FY 2013-14 budget) versus an on-going Committee (e.g. evaluating the budget each fiscal year). An ad hoc Committee could be established by Council resolution at the Council Meeting on March 26, 2013. Reasons why the Council may wish to consider an ad hoc status for this Committee are detailed in the appointment process, residency requirement,and meeting day, time and frequency sections below. Committee Size When a possible Budget Advisory Committee was discussed at the Council Priorities Workshop, a range of seven (7) to 11 members was suggested. The Council needs to determine the number of members for this Committee. Appointment Process It was suggested at the Workshop that each member of the Council appoint his or her own members to the Committee (e.g. Council Members each appoints two members and the Mayor appoints three members). The Policy Manual provides only for committee appointments by the full Council. If the Council desires to use an alternative appointment method for the Budget Advisory Committee this can be most easily accomplished by establishing an ad hoc status for this Committee. Using an alternative appointment method for an on-going Committee would require the Council to amend the Policy Manual prior to adopting a resolution to establish the Committee. Interviews of the applicants for the Budget Advisory Committee are tentatively planned for a Special Meeting on April 16, 2013. Residency Requirement It was suggested at the Workshop that non Grand Terrace residents could be considered for appointment the Budget Advisory Committee. This idea was refined further to consider non Grand Terrace residents who own a business in Grand Terrace. The Policy Manual requires committee members to be a Grand Terrace resident. If the Council desires to waive the residency requirement for this Committee then establishing it with an ad hoc status is the simplest was to allow members to be non residents. Committee Meeting Day, Time and Frequency The Policy Manual requires the Council to set the meeting day, time and frequency for a Council established committee. It also requires that a City employee be assigned to act as a liaison for the committee. Since all professional level positions in the Finance Department have been outsourced to Willdan Financial Services,the City Manager will serve in the liaison role. It is recommended that Budget Advisory Committee meetings be held on Thursday evenings. This will prevent potential conflicts with meetings of the City Council and Oversight Board. Staff recommends that the meeting time be established no later than 6:30 pm to allow adequate time for the Committee to consider complex financial information. An advantage of establishing the Committee with an ad hoc status is that more flexibility can be allowed for when it meets. Also, an ad hoc Committee status could allow the City Manager and staff from Willdan Financial Services to share the liaison role. 8.A Packet Pg. 40 Committee Application A draft application for appointment to the Budget Advisory Committee is included as an attachment to this staff report. If the Council establishes this Committee, revisions to the application may be needed depending on the Council’s decision on whether the Committee is ad hoc or on-going, along with the appointment process,residency requirement, and meeting schedule. Next Steps There are no next steps if the Council does not establish a Budget Advisory Committee. If the Council desires to establish an ad hoc Budget Advisory Committee, a resolution for this will be brought forward for the Council Meeting on March 26, 2013. After the adoption of this resolution, the City Clerk will notice the vacancies for this ad hoc Committee. If the Council desires to establish an on-going Budget Advisory Committee, the Policy Manual will need to be updated by staff and amended by formal Council action. Depending on the number of amendments, it may be possible for this to happen by March 26, 2013. The Council may note when reviewing the existing Policy Manual that additional revisions beyond the areas discussed in this staff report could be needed. A resolution establishing an on-going Budget Advisory Committee can be adopted at the same meeting as an updated Policy Manual. Timeline The Council will have two months to consider what may be the most difficult budget in the City’s history. Staff recommends if the Council establishes a Budget Advisory Committee that it has an ad hoc status so that it can be formed quickly and has flexibility in its meeting schedule.Even with an ad hoc Committee, a Special Meeting will be needed for the Council to interview and appoint the members of the Committee. The timeline for Committee formation and the FY 2013-14 budget process is summarized below: Date Activity March 26 (Tues)Council adopts Resolution establishing ad hoc Budget Advisory Committee March 27 (Wed)City Clerk advertizes Budget Advisory Committee vacancies April 9 (Tues)Applications due to City Clerk April 16 (Tues)Special Meeting for Council interviews of Budget Advisory Committee applicants and appointment of Committee Members April 22 (Mon)Budget Workshop for FY 2013-14 (mandatory for Budget Advisory Committee Members to attend) April 25 (Thurs)First Budget Advisory Committee Meeting (frequency of Committee meetings in May and June determined) 8.A Packet Pg. 41 May 14 (Tues)Proposed FY 2013-14 budget introduced at Council Meeting May 28 (Tues)First meeting for Council deliberation on proposed FY 2013-14 budget June 11 (Tues)Second meeting for Council deliberation on proposed FY 2013-14 budget June 25 (Tues)Council adoption of FY 2013-14 budget FISCAL IMPACT: There is no fiscal impact if the Council establishes a budget advisory committee. ATTACHMENTS: ·CommissionCommitte_StaffReport_April1988 ·Budget Advisory Committee Application APPROVALS: Betsy Adams Completed 03/04/2013 11:10 AM Finance Completed 03/04/2013 11:32 AM City Attorney Completed 03/04/2013 2:31 PM City Manager Completed 03/04/2013 5:14 PM City Council Pending 8.A Packet Pg. 42 STAFF REPORT CITY CLERK'S DEPARTMENT DATE: April 7, 1988 CRA ITEM ( ) COUNCIL ITEM ( X ) MEETING DATE: 04/14/88 SUBJECT: POLICY MANUAL - COMMISSIONS AND COMMITTEES FUNDING REQUIRED NO FUNDING REQUIRED X At the City Council meeting on March 24, 1988, Council directed staff to prepare a policy for alternate members serving on a committee. Since a Policy Manual already exists pertaining to Commissions and Committees, it was decided to update that Policy Manual to include alternate members and revise it to what is happening at the present time. (NOTE: THIS DOES NOT INCLUDE THE PLANNING COMMISSION.) After reviewing the purpose of alternate members on a committee, it was concluded that it should be an optional position that the respective committee could decide on (some committees may not desire alternate members). During their incumbency as such, alternate members shall have no vote in the proceedings of the committee. In the event of one or more interim vacancies in a committee as declared by the City Council, alternate members to such committee shall automatically assume the vacated seat or seats for the unexpired portion of the term of the member re- placed, thereby precluding the advertising/posting process. The alternate member to the committee first appointed as such by the City Council shall assume a vacant regular membership in advance of any later appointed alternate member. It was concluded that an Associate Member position was not need- ed on the committees, since it was a non-voting position and had no special privileges. Any resident, non-resident, business owner/operator has the right to attend any meeting and offer suggestions, therefore, it was felt that position was ambiguous. STAFF RECOMMENDS: THAT COUNCIL ADOPT THE ATTACHED POLICY MANUAL RELATING TO COMMIS- SIONS AND COMMITTEES AND DIRECT THE DEPUTY CITY CLERK TO FOLLOW THROUGH WITH THE COMMISSIONS AND COMMITTEES TO MAKE SURE THEY ARE, IN FACT, FOLLOWING THE POLICIES. 8.A.a Packet Pg. 43 At t a c h m e n t : C o m m i s s i o n C o m m i t t e _ S t a f f R e p o r t _ A p r i l 1 9 8 8 ( 1 2 2 6 : B u d g e t A d v i s o r y C o m m i t t e e ) CITY OF GRAND TERRACE POLICY MANUAL DRAFT SUBJECT: Grand Terrace City Boards, Commissions and Committees The City Council establishes local advisory and regulatory Boards, Commissions and Committees for the purpose of assisting in the effectiveness of City government and services. The City Council will consider for appointment all persons willing to serve and whose interests, background, experience, perspective and talents may significantly contribute to the purpose of these various boards, commissions and committees. POLICY AMPLIFICATION A. General 1.For the purpose of this Policy, the word Commission(s) will mean Board(s), Commission(s) and/or Committee(s). 2.This Policy pertains to Commissions established and appointed by the City Council. 3.Each Commission shall have assigned a specific City employee to act as "Liaison Officer" for the Commission. 4.The conduct of all Commission affairs shall be in accordance with this Policy unless otherwise prescribed by State statute or specific City Council action. B. Establishment of Boards, Commissions and Committees 1.Each Commission shall be established for a specific purpose. 2.All Commissions, other than those related to Planning Commission, shall be reviewed every four years for potential continuation by the City Council. 3.The number of officers, the terms of office, qualifications for appointments and the appointment authority shall be set by the City Council. 4.Unless otherwise prescribed by State statute or City ordinance, the powers and responsibilities of a Commission shall be to provide the City Council advice on matters pertaining to the purpose of the Commission. 8.A.a Packet Pg. 44 At t a c h m e n t : C o m m i s s i o n C o m m i t t e _ S t a f f R e p o r t _ A p r i l 1 9 8 8 ( 1 2 2 6 : B u d g e t A d v i s o r y C o m m i t t e e ) DRAFT B. Establishment of Boards, Commissions and Committees (cont'd) 5. The powers and responsibilities of a Commission shall not be amended, changed or redirected without specific approval of the City Council. C. Terms of Appointments The following provisions pertain only to members and alternate members of those Commissions established by the City Council. 1.Unless prescribed by statutory requirements, no appointment shall exceed four years in length. 2.The terms of office shall be staggered so that one-half of the members terms shall expire on June 30 of even-numbered years. 3.Terms shall expire on June 30 of the appropriate year and subse- quent new terms shall begin July 1 of that year unless otherwise specified by the City Council. 4.Each Commission may elect to appoint two non-voting alternate members to serve in a reserve position. 5; In the event that an unscheduled vacancy occurs, an alternate member may fill the unexpired term, pending Council approval, thereby precluding the advertising/posting process. 6.In an emergency, an unscheduled vacancy-may be filled by an "Acting Appointee" if an Alternate Member does not exist, but a final appointment cannot be made until at least ten working days after a "Notice of Unscheduled Vacancy on Board, Commission or Committee" has been posted. 7.All final appointments shall be made for either a full term or completion of an unexpired term. 8.Any appointment to fill an unexpired term of office shall expire on the normal date of the appointee being replaced. 9.Members of a Commission who have served two consecutive full terms shall not be reappointed to that Commission for a period of two years. 10.All Commissions shall elect a chairperson and vice-chairperson at the first meeting in July of even-numbered years and he/she shall serve for a period of two years. 11.Chairpersons shall have the right to monitor the participation and attendance of appointees. In cases where the chairperson deems advisable, these cases shall be reviewed with City Staff and/or City Council. 8.A.a Packet Pg. 45 At t a c h m e n t : C o m m i s s i o n C o m m i t t e _ S t a f f R e p o r t _ A p r i l 1 9 8 8 ( 1 2 2 6 : B u d g e t A d v i s o r y C o m m i t t e e ) D. Qualifications for Appointment DRAFT 1.Appointees by the City Council shall be residents of the City of Grand Terrace. 2.Specific qualifications, if any, for each Commission shall be set by the City Council. E. Standards of Ethic and Conduct 1.In order to avoid the necessity of filing of disclosure statements pursuant to the Conflict of Interest Guidelines, with the exception of the Planning Commission, all City Commissions are advisory only and do not participate in the decision making process. The City Council has recognized the need to have citizen and special interest input for consideration of the City Staff and the City Council in order to arrive at orderly and logical decisions. 2.The duties of these advisory groups shall be fact finding, fact gathering, trend determination and shall include evaluation of citizen attitude on given subjects. 3.In no event shall any advisory group be involved in directing City employees, authorizing expenditures or approving projects. These advisory groups shall be limited to advisory input to the City Staff and the City Council. 4.The City Council has recognized the great importance of these advisory groups in providing information that is necessary to arriving at good decisions for the benefit of the City of Grand Terrace, but recognizes, in addition, the necessity of limiting participation of advisory groups in order to confine the deci- sion making process and to avoid the necessity of subjecting groups that are advisory in nature only to the conflict of interest disclosure process. 5.Appointees shall not use their position to speak publicly for or contrary to the City Council. F. Appointing Commission Members 1.Candidates for appointment to a Commission should be submit- ted to the City Council for consideration and recommendation. 2.A City Council member shall nominate a candidate for appointment to the Commission in accordance with established procedures. G. Reimbursement of Commission Members The reimbursement of expenses to Commission members shall be in accor- dance with City salary and fee resolutions. 8.A.a Packet Pg. 46 At t a c h m e n t : C o m m i s s i o n C o m m i t t e _ S t a f f R e p o r t _ A p r i l 1 9 8 8 ( 1 2 2 6 : B u d g e t A d v i s o r y C o m m i t t e e ) DRAFT H. Meetings 1. Each Commission shall meet a minimum of one time per month unless otherwise specified. 2. All City Commissions are subject to the provisions of the Ralph M. Brown Act (refer to California Government Code Section 54950 et.seq.). I. Records 1.The City Clerk shall maintain a record of all Commissions and their members, including the expiration dates of their terms of office and mailing addresses and telephone numbers. Each Com- mission shall report unscheduled vacancies to the City Clerk on a timely basis. 2.Each Commission shall keep current up-to-date minute records on file and forward copies of all minutes to the City Clerk for filing. 3.Financial records, if appropriate, shall be made available to the City Finance Officer. J. Functions of the Liaison Officer 1.The assigned Liaison Officer shall insure that the City Clerk is advised of any unscheduled vacancies in accordance with the established procedure. 2.The City Manager will make recommendations as to the con- tinuation or role of the Commission pursuant to this policy. 3.The Liaison Officer shall be responsible for coordinating and communicating the activities of Commissions to and with City Staff and City Council. 8.A.a Packet Pg. 47 At t a c h m e n t : C o m m i s s i o n C o m m i t t e _ S t a f f R e p o r t _ A p r i l 1 9 8 8 ( 1 2 2 6 : B u d g e t A d v i s o r y C o m m i t t e e ) BUDGET ADVISORY COMMITTEE On April 9, 2013, the City Council established the Budget Advisory Committee to assist the Council in evaluating alternatives to maintain a balanced budget through budget reductions, revenue enhancements, or a combination of both. The Council desires to have representation from a wide range of community stakeholders on the Budget Advisory Committee. Individuals interested in being appointed to the Committee by the City Council need to complete and submit the attached application to the City Clerk by 5:00 pm on March 28, 2013. The Council will interview applicants for the Committee at a Special Meeting on April 9, 2013 and will make the Committee Member appointments that evening. All Committee Members will be required to attend the Fiscal Year 2013-14 Budget Workshop Meeting scheduled for 6:00 pm on April 22, 2013. Budget Information In response to the economic recession, the City has implemented numerous budget and service level reductions in order to maintain a balanced budget. The most significant of these reductions includes the following: §Removed Traffic Deputy from law enforcement services agreement. §Removed Sheriff’s Service Specialist from law enforcement services agreement. §Eliminated Crossing Guard Program. §Outsourced Parks Maintenance and 2/3 of Finance Department staff. §Defunded 17.5 non Child Care positions reducing the City employee workforce at City Hall from 29 positions in FY 2009/10 to 11.5 positions in FY 2012/13 (60.3% reduction). §Suspended employee cost of living adjustments (6 years) and merit increases (5 years); reduced City Hall employee work week from 40 to 36 hours (3 years, 10% reduction in wages); and reduced employee cafeteria benefit by 10% (3 years, City Hall and Child Care employees). On December 29, 2011, the California State Supreme Court upheld the dissolution of redevelopment agencies. The rapid wind-down of the former redevelopment agency placed additional stress upon the City’s budget along with adding extensive reporting requirements and an additional appointed governing body (Oversight Board of the Successor Agency of the City of Grand Terrace Redevelopment Agency) which must review and approve all wind-down activity. The Oversight Board’s actions are then reviewed by the State of California’s Department of Finance (DOF) and the State Controller’s Office. The DOF rejected items in the Successor Agency’s Recognized Obligation Payment Schedule (ROPS) for the period of January 1 through June 30, 2013 which negatively impact the City’s General Fund budget by $737,848 on an on-going basis. The General Fund is the source of funds for all governmental services except those for which special revenue sources are available. The General Fund budget for Fiscal Year (FY)2012-13 is $3.67 million. 8.A.b Packet Pg. 48 At t a c h m e n t : B u d g e t A d v i s o r y C o m m i t t e e A p p l i c a t i o n ( 1 2 2 6 : B u d g e t A d v i s o r y C o m m i t t e e ) General Information There are several items which the Budget Advisory Committee will need to keep in mind as it assists the City Council in evaluating various budget solutions: ¡The Committee will be required select a Chairperson to conduct committee meetings. ¡All committee meetings will be open to the public and conducted in a manner consistent with the Ralph M. Brown Act. Training will be provided to committee members on this. ¡Members of the City Council or City Staff may attend the Committee meetings. ¡The Committee will be required to prepare minutes from its meetings to be submitted to the City Clerk for inclusion on the City Council’s agenda. ¡The City is a legal sub entity of the State (not the County) and must follow all applicable State and Federal laws/regulations which apply to municipalities including governmental accounting standards which differ significantly from the private sector. ¡The City Council is legally required to adopt a balanced budget prior to the start of the fiscal year (July 1). ¡Funds legally designated for a specific use cannot be expended other than for that purpose. The General Fund is the only fund for which there is much discretion in how the funds can been expended. ¡The proposed budget for FY 2013-14 to be presented at the Budget Workshop meeting on April 22, 2013 will include multiple budget alternatives along with recommendations for establishing reserves. With the dissolution of the City’s former redevelopment agency, creating and funding reserves will be a critical component in the fiscal sustainability of the City. ¡The DOF is currently reviewing the Successor Agency’s ROPS for the period of July 1 through December 31, 2013 and the Due Diligence Review (DDR) for the Successor Agency’s funds other than its affordable housing funds. The DOF is legally required to make its determinations on these items in April. It is possible that the DOF may make determinations which could include additional impacts to the General Fund beyond the $737,848 already identified. 8.A.b Packet Pg. 49 At t a c h m e n t : B u d g e t A d v i s o r y C o m m i t t e e A p p l i c a t i o n ( 1 2 2 6 : B u d g e t A d v i s o r y C o m m i t t e e ) CITY OF GRAND TERRACE APPLICATION FOR BUDGET ADVISORY COMMITTEE Please complete and submit your application to the City Clerk’s Department by 5:00 pm on April 9, 2013. Indicate in the boxes below if you are applying for appointment to the Committee as a Grand Terrace resident and/or Grand Terrace business owner: Resident ¨ Business Owner ¨ Name:________________________________________________________________ Business Name (if applicable):_____________________________________________ Business License Number (if applicable):____________________________________ Address:______________________________________________________________ Telephone Numbers (home, business, cell):__________________________________ Email Address:_________________________________________________________ Occupation:___________________________________________________________ Education (list highest year completed and all degrees): Indicate in the boxes below the evenings you are available for Committee meetings: Monday ¨ Tuesday ¨ Wednesday ¨ Thursday ¨ Indicate below why you are interested in being appointed to the Committee: 8.A.b Packet Pg. 50 At t a c h m e n t : B u d g e t A d v i s o r y C o m m i t t e e A p p l i c a t i o n ( 1 2 2 6 : B u d g e t A d v i s o r y C o m m i t t e e ) Indicate below what you consider to be your major qualifications to serve on the Committee: Provide below there references, indicate whether they are personal or professional references, along with contact information. 1._________________________________________________________________ 2._________________________________________________________________ 3._________________________________________________________________ Please feel free to attach a written statement containing any additional information you feel would be helpful for the City Council when the Committee appointments are considered. 8.A.b Packet Pg. 51 At t a c h m e n t : B u d g e t A d v i s o r y C o m m i t t e e A p p l i c a t i o n ( 1 2 2 6 : B u d g e t A d v i s o r y C o m m i t t e e ) 8.A.b Packet Pg. 52 At t a c h m e n t : B u d g e t A d v i s o r y C o m m i t t e e A p p l i c a t i o n ( 1 2 2 6 : B u d g e t A d v i s o r y C o m m i t t e e )